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Home My WebLink AboutCC October 4, 1978 . . ~ 01 ANDOVER REGULAR CONTINUED CITY COUNCIL MEETING - OCTOBER 4, 1978 MINUTES The Regular Continued Andover City Council IÆeeting was called to order by 1fuyor Jerry Windschitl on October 4, 1978, 9:20 p.m., at the Andover City Hall, 1685 Crosstown Blvd.NW Councilpersons present: Lachinski, McClure, Orttel, VanderLaan Councilpersons absent: None Also present: City Clerk, P.K. Lindquist, Charles Veiman, Glen Rogers Added agenda items: Custodian for City Hall - Sunday 1tlssion Church; Temporary Help; Revenue sharing/police protection. Mayor Windschitl stated he apologized if the previous meeting caused the City Clerk any embarrassment. City Clerk, Pat Lindquist, said there was no need for an apology. Other Committees Mayor Windschitl stated there was some question as to who would hold the public hearing regarding the five year Capital Improvement Program. The City Clerk checked with Met Council and the City Attorney. She was told there was no legal requirement to hold a public hearing as such but it was highly recommended. They suggested the department or group having the most input, working with the plan most extensively, hold the hearing. In this case it was the Capital Improvement Committee. However, inasmuch as this is a legislative committee, the Council should participate as well. MOTION by Orttel, seconded by McClure, that the City Council meet on October 18, 1978, 7:30 p.m. at the Andover City Hall in conjunction with the Capital Improvement Committee for the purpose of holding a Public Hearing for the proposed Capital Improvement Plan. MOtion carried unanimously. Councilperson VanderLaan advised she would not be available for meetings the rest of October. Certifications to County Auditor MOTION by Lachinski, seconded by McClure, to approve a Resolution certifying to the County Auditor for collection unpaid charges for weed removal (affecting Plat 66785, Parcels 150 and 170, totalling $74.63 - lÆayban...(See Resolution #R113-8.) Motion carried unanimously. MOTION by Lachinski, seconded by McClure, to approve a Resolution certifying to the County Auditor for collection unpaid sewer user charges....(See Resolution Rl14-8.) MOtion carried unanimously. MOTION by Lachinski, seconded by McClure, to approve a Resolution certifying to the County Auditor for collection unpaid sewer connection charges (affecting Lot 9, Block 2, Northwoods Add. - $237.88 - G. Koleber. Discussion: Mayor Windschitl thouglt this should be collected in 1980 for tax year 1979. He was almost positive Mr. Koleber was given another year; the original motion read it would be certified in 1979 and collected in 1980. The City Clerk, Pat Lindquist, said she would check on this. Motion and second withdrawn. Continued City G .leil M, Ing October 4, 1978 - Minutes Page 112 Temporary Help Mayor Windschitl explained to the rest of the Council why temporary office help is needed at this time. MOTION by Orttel, seconded by McClure, that D'Arcy Bosell be hired as a temporary replace- ment for the recording secretary under the same terms and conditions as the recording secretary. Motion carried unanimously. Discussion: Councilperson Vanderlaan stated for the record it is understood that the Council can use her at any time. Karen Mand would be willing to work at $3.25 per hour on call. Councilperson McClure asked if the hourly wage would create any problems. The City Clerk, Pat Lindquist, said no, her recommendation would be to place her on a contractural basis and not on the payroll because there could be a period where she would not work and then maybe work for four days. MOTION by Lachinski, seconded by McClure, to hire Karen Vând as temporary office help on a contractural basis for $3.25 an hour. Motion carried unanimously. Custodian for City Hall - Sunday Mission Church The Council has received correspondence from 1œ. Schneider asking that Norm Becker act as his replacement in those instances when he is unavailable. MOTION by Orttel, seconded by Lachinski, that Norm Becker be appointed an alternate custodian of the City Hall along with Richard Schneider for matters involving the Andover 1tlssion Church. Vote on Motion: Yes - Lachinski, McClure, Orttel, Windschitl; No - Vanderlaan Councilperson Vanderlaan - Her vote is consistent with the original motion in which she voted no. MOTION by Lachinski, seconded by Orttel, for approval of Claims 2091 and 2092 totalling $766.66. Motion carried unanimously. 1979 Budget Page 119 - Attorney - 406.301 - It was felt that this should be raised to $8,000, an increase of $5,000.00, and 406.305 should be raised to $2,200.00, an increase of $700.00. Mayor Windschitl stated he could foresee more meetings being held in 1979 Just on ordinance revision alone plus some anticipated litigations. Page 1121 - Fire Protection - 412.23 - The Council decided to reduce the $7,500.00 figure to $1,500.00, a reduction of $6,000.00, for the reason that what l{r. Evans considers small tools could be purchased with the monies obtained from the bond issue. Council- person Vanderlaan felt it should be cut even lower as the Council was allowing the fire department the flexibility of taking it out of the bond issue. 412.402 - was raised from $8,000.00 to $10,000.00, an increase of $2,000.00. A question arose as to whether the Anoka Fire Department would consider a contract for a partial year. The general consensus of opinion was they would not. It is the Council's understanding the fire department won't be ready to start fighting structural fires until some time in 1980. Continued City L .lcil M, ing October 4, 1975 - Minutes Page #3 Councilperson Orttel questioned the $500.00 reduction under Insurance, 412.35. Pat Lindquist stated the request was $5,000.00 for vehicles and building so she just split it, $3,000 for vehicles and $2,000 for the building. Councilperson Lachinski remarked the insurance is high throughout the entire budget and thought they should possibly go out on bids for this item. Page 2S - Snow & Ice Removal - 4213 - Mayor Windschitl questioned the grand total of a little over $17,000.00. Councilperson Lachinski said salaries are included in that figure. Mayor Windschitl stated we have a contractor who will do it for $10,000.00 Councilperson Lachinski felt they, the Road Improvement Committee, were overestimating this, however, the City would get better service if Staff did some of the plowing. In the discussion that followed, Glen Rogers stated the Road Committee is working with Mr. Kraabel on this. City Staff could do the blacktopped streets and Mr. Kraabel could take care of the sand and gravel roads. This would be an increased service as in the past there have been problems in equipnent breakdownj etc. It was suggested to cut 4213.40 to $5,000.00 or a decrease of $2,000.00. Page 33 - ParklRecreation - 455.23 - The Council questioned the amount of $1,000.00 shown under Small Tools. Glen Rogers stated that consisted of a grinder plus some other larger small tools. It was felt some of the items could be shared by several departments Since the park plan for all practical purposes is done, the Council wanted an explanation for the $2,000.00 shown under Professional Services. Mr. Rogers said the ParklRecreation Commission is in the process of researching park related ordinances and would need the services of an attorney plus recently there have been legal questions regarding park land on Pat Lindquist stated legal questions regarding plats would come out of the Planning and Zoning budget. There is nothing shown under Capital Outlay-Improvement or Equipment. It was decided $15,000 should be added under these two items. If no grant monies are received next year and the ParklRecreation Commission receives nothing out of the Capital Improvement Program, they would have no money to work with next year. 455.21 was reduced to $600.00, a $400.00 decrease. 455.23 was reduced to $700.00, a $300.00 decrease. 455.30 was reduced to $1000.00, a $1000.00 decrease. 455.52 and .53 - $15,000 was added for equipment and improvements. Mayor Windschitl noted this budget has no contingency fund and felt $5,000.00 should be added as emergencies will come up. Page 26 - Street & Highway - Discussed was the need for sealcoating. This is not reflected in this budget but is a part of the Capital Improvement Program. The City Clerk was asked how this budget was prepared. She said it was prepared on using $195,000 to be levied. This would not include that amount for an over-levy of $16,013; therefore, the total levy should be $211,013.00 for an approximate mill rate of 7.29 based on estimated assessed valuation figures. An increase of one mill over last year (7.65) would give the City approximately $219,660.00. Mayor Windschitl stated by looking at the figures he had, he thought this could be off by .3 mill. Pat Lindquist explained that last year's levy of $177,662.00 included $S,425 for over-levy, which netted only $169,237 for actual budget purposes. She further stated if the Council wished to remain at the 6.65 levy, a total of $193,000 (including the over-levy) should be approved; however, this would mean a reduction in the proposed budget of approximately $16,000.00. It was noted that this over-levy varies from year to year, dependant upon the dollars received from the previous year for sewer connections and aerial map purchases...this amount is deducted from the required over-levy. Countinued City Council Meeting October 4, 197Q - llinutes Page #4 Mayor Windschitl stated the budget can be worked on at future meetings, but the certification to the County Auditor has to be done tonight. MOTION by VanderLaan, seconded by Windschitl, that the City Council, City of Andover, County of Anoka, levy for the 1979 budget $2l2,000.00....(See Resolution #115-8.) W~tion carried unanimously. Pat Lindquist stated the figure of $212,000.00 will raise the City's mill rate a little over half a mill over last year's rate. Councilperson Orttel remarked it was the Council's intention to keep taxes down but there are several major items that must be funded at this time. Councilperson VanderLaan commented it is true the majority of residents voted to construct the new building which is raising the mill rate. The City has the finances for the building but we are now faced with maintaining that building and the equipment. Mayor Windschitl asked if there were any comments from the audience on the fact we are spending revenue sharing money for police protection in the amount of $56,453.00. No one commented. The City budget will include $36,433.00 from revenue sharing to be allocated towards police protection. MOTION by Lachinski, seconded by McClure to adjourn. Meeting adjourned 11:37 p.m. Respectfully submitted: ~~¿&-' e Ellen Bakke Recording Secretary vi d11 I ?c ~I j'.tif C¡JF I