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HomeMy WebLinkAboutCC April 18, 1978 C'YV of JU'JDOVER . REGULAR CITY COUNCIL MEETING - APRIL 18, 1978 AGENDA 1. Call to Order - 7 :30 P. M. 2. Resident Forum 3. Agenda Approval 4. Public Hearings - None 5. Legal and Engineering a. Preliminary Plat - Fox Meadows b. Declarations of Adequacy - Petitions 1. Meadowcreek Estates 2. Stenquist Addition c. Accept Preliminary Plans, Order Public Hearing 1. Streets/Cedar River Hills, Cedar Crest Additions d. Revision of Street Standards e. Variance - Brown 6. Ordinances and Resolutions a. Ordinance llC 7. Petitions, Reque sts, Communications a. Mandatory Septic System Maintenance 8. Reports of Officers, Boards, Committees a. Planning and Zoning Commission b. Park and Recreation Commission 1. Consultant - Tennis Courts c. Capital Improvement Committee 1. One-Year Plan d. Volunteer Fire Department 9. Old Business a. City Asses sing b. Interview Dates _ Engineer/Administrator and Attorney 10. . New Business a. Road Maintenance Contract 11. Approval of Minutes 12. Approval of Claims 13. Adjournment ~ 01 ANDOVER SPECIAL CITY COUNCIL MEETING - APRIL 18, 1978 MINUTES A S~ecial Meeting of the Andover City Council was called to order by Mayor Jerry Windschitl on A~ril 18, 1978, 7:19 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW for the purpose of interviewing an applicant for appointment to the Andover Park/Recreation Commission. Council~ersons present: Lachinski (arrived 7:25 p.m.), McClure, Orttel, Vanderlaan Council~E!I'sons absent: None Also ~resent: Interested citizens Applicant Steve Nichols was interviewed and asked a number of predetermined questions alternatively by Councilpersons. In addition, Mr. Nichols ex~ressed concern over the amount of money set aside by the City for the development of parks, as the price of play- ~round eouiþment, etc., is very expensive. Mr. Nichols waS told that the total ~ark bud~et for lq78 is ~23,506, whidtalso includes maintenance costs. It was also noted that the ~lanner of the Comprehensive Park Plan has suggested that the City devote approximately $30,000 a year for park development. MOTION by Vanderlaan, Seconded by Windschitl, that Mr. Steve Nichols of 2634 140th Lane be appointed for a two-year term to the Park/Recreation Commission for the City of Andover. Motion carried unanimously. ~OTION by McClure, Seconded by Orttel, to adjourn the Special Meeting. Motion carried unanimously. Meeting adjourned at 7:30 p.m. 4jj1q Respectfully submitted, ~~~~~/l Marcella A. Peach Recording Secretary - · , ~ 01 ANDOVER RBGULAR CITY COUNCIL MEETING - APRIL 18, 1978 MINUTES The Re~ular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jerry Windschitl on April 18, 1978, 7:30 p.m" at the Andover City Hall, 1685 Crosstown Boulevard NW, Anoka, Minnesota. Councilpersons present: Lachinski, McClure, Orttel, Vanderlaan Councilpersons absent: None Also present: City Attorney, E. P, Babcock; City Engineer, D. R. Kasma; Planning and Zoning Chairman, Larry Retzlaff; and interested residents A~enda A P1Jroval MOTION by Lachinski, Seconded by McClure, to approve the Agenda as published. Motion carried unanimously. Preliminary Plat - Fox Meadows Mr. Retzlaff stated the Planning Commission reviewed the Fox Meadows Preliminary Plat and has recommended that the City Council accept it with the special variances mentioned in the motion. The Plat meets or exceeds all but two i~ms of the Platting and Zoning Ordinance -- that being the lot sizes of Lot 1, Block 1 and Lot I, Block 2 and the block len~th on Dakota and Fox Streets. These variances were recommended becaURe of the nature of the land. Between Dakota and Fox streets there is a rather large ravine which makes it impractical to create cross streets. Enchanted Drive matches alignment with an already existin~ Enchanted Drive to the east, and the P & Z recommemea that the City acquire the land needed to complete that road. Also, Enchanted Drive was placed in the best areas to ~o around the pipeline easement going through the property. On the protrusion on 160th Lane mv, µ~. Retzlaff noted it is a radius of 60 feet but the easement is 120 feet. There was some discussion on the corner lot situation, as Councilperson Vanderlaan noted the lots that were less than 330 feet plus the 15 feet required when measured on the short side. Since some of these lots are not allowed to face the County Road, they must face the interior of the plat; and this should be so stated in the approval. d'Arcy Bosell, P,& Z Commissioner, stated the P & Z felt that since the County does not allow these lots -to face a county road, they did not address them. However, they did require the lots to have an extra 10 feet of depth MOTION by Lachinski, Seconded by McClure, that the City Council, City of Andover, approve the Preliminary Plat for Fox Meadows dated 3/20/78 with the Variance approval of Lot 1, Block 1 and Lot 1 of Block 2 because of not meeting minimum frontage; the length of Fox and Dakota Streets and l60th Lane NW because they exceed the1320 foot maximum block length of 1320 feet and the reason for these variances would be for the topographical hardship of the property. Also, Lot 2 of Block 5, Lot 5 of Block 4, and Lot 6 or Block 4 should front on the interior streets because of the County requirements of not allowing them to front a County State Aid Highway. The following comments relative to the recommendation of the Planning and Zoning Commission were the plat meets or exceeds the current requirements of Ordinances 8 and 10 with the above noted exceptions as reviewed by the City Engineer, and the City Engineer has found the Plat to be satisfactory under all engineering standards. We do have a letter from Anoka County Highway Department regarding the right of way on County Road 58 and County Road 20 and they have reviewed this plat and are in concurrence with it. Also, a letter from the Park and Recreation Commission stating their acceptance of the Pbt. Also, that a public hearing was held and no public opposition was noted. The Planning and Zoning Commission feels that the Preliminary Plat has no adverse effects on the intent of the Comprehensive Plan; and, further, Council should proceed with Re~lar City Council Meetin~ Auril lß, 197ß - Minutes Pa"e 2 (Preliminary Plat - Fox Meadows, Continued) acquisition of the extension of Enchanted Drive in concurrence with the road that is bein" built there as recommended by the P & Z. (See Resolution R37-8) Discussion: Mr. Kasma stated he had not studied the extension of Enchanted Drive, but he felt very little property was involved and that not that much money should be involved. Motion carried unanimously. Declaration of Adequacy - Petitions - Meadowcreek Estates MOTION by Orttel, Seconded by McClure, that the City Council adopt a Resolution as prepared by the City Clerk declaring the AdeqUacl of the petitions of Meadowcreek Estates street and storm sewer project. (See Resolution t§~8) VOTE ON MOTION: YES-McClure, Orttel, UanderLaan, Windschitl¡ PRESENT-Lachinski, as he is a resident of the petitioned area. Motion carried. MOTION by Orttel, Seconded by McClure, enterin" a Resolution directing the Engineering firm of Toltz, King, Duvall, and Anderson to prepare a feasibi~ity study for the streets and storm sewers in Meadowcreek Addition. (See Pesolution.R39-8) VOTE ON MOTION: YF~-McClure, Orttel, Vanderlaan, Windschitl¡ PRESENT-Lachinski, as he is a resident of the petitioned area. Motion carried. Acceptinp; Preliminary Plans. Order Public Hearinp; - Meadowcreek Estates ~~. Kasma showed sketches of the area, explained the proposed project, reviewed the letter sent to the City Council dated April 18, 1978, gave the description of the project including job costs and financing, and noted the project time schedule. One of Mr. Kasma's suggestins for discussion was that the storm sewer costs be made on a front-footage basis as is done with street costs rather than on a square-footage basis of area served as has been the City's policy. Mx. Babcock felt that if a resident would contest the change in assessment policy for the storn sewer, that the City would not be in an adverse situation legally. Whenever an assessment case is considered in court, only that particular project is considered. The precedence of the City could be noted at that time, but the entire thing is the Council's determination of benefit received in this case. If the Council feels in its descretion that the wisest way to assess is on a front-footage basis rather than on a square-footage basis, he doubted that any court would say that this is an abuse of descretion. M~. Kasma explained that a complete storm sewer system can be assessed only once; however, at this time, the benefited property north of Bunker Lake Boulevard in this project would be paying only a ponding assessment, providing storm sewers are assessed on a square-foot basis. At such time that improvements are done in that area, then the lateral storm sewer assessment would be made. Further discussion on the assessment policy for the storm sewer costs will be done at the next regularly scheduled Council meeting so a decision can be made prior to the public hearing. After that meeting, I~. Kasma will mail an informational letter to all affected residents explaining the costs of the project, how it is to be assessed, etc. Councilperson Lachinski questioned the 100 percent increase in storm sewer costs over the 1976 estimate. He noted that attached to the petition on this particular project was a statement that the residents feel any increased costs for the storm sewer system that are to keeu the water out of Crooked Lake to preserve the lake should be shared on a community- wide basis, as the entire community is benefiting by keeping the lake clean. Mr. Kasma noted the increase in storm sewer costs is because of the change in the system in that water will be ponded rather than going directly into the lake. He will calculate the figŒe determinin~ the difference between direct discharge into the lake and ponding the storm sewer water for the pUblic hearing. Re~ular City Council Meeting A~ril 18, 1978 - Minutes Pa~e 3 (Acceptin~ Preliminary Plans, Order Public Hearing - Meadowcreek Estates, Continued) Dick Schneider - questioned if the outlet from the pond couldn't be run in the same ditch as the inlet and come to the lake across the park to save pipe, There was some question as to wbether or not the City actually owned the park; Mr, Kasma stated this will be investigated further, Ms, Rosell - stated before making the proposal available to the people, it should be cbecked whether or not that pond is available for purchase as she felt the Church might have ~lans for it, Secondly, she felt an alternative proposal should be made to draining it into the lake as there will be a lot of opposition to draining it into the lake, Jerry Pieles. l34,q Jonquil - questioned why the Highway Department is draining their roads into the pond, Mr, Kasrna stated it is a natural low area, Judv Anderson, 13428 Heather Street - felt the lake is already polluted and Coon Rapids is dum~in~ into the lake now, She wants streets now re~ardless of where the storm water has to go, MOTIO~ by Orttel, Seconded by McClure, accepting the feasibility study for street and stow sewer construction and ordering the Public Hearing for these streets located in the west half of the southwest quarter of Section 33, Town.hip 32, Range 24, in the City of Andover.... Discussion: Concern was that the legal description also include that area north of Bunker Lake Boulevard that will be directly benefited by the storm sewer pond, Councilperson Orttel ADDED TO RESOLUTION - reference legal description to add south one- half of the north one-quarter of Section 33, Township 32, Range 24, (See Resolution R40-8) Second still stands, Discussion: Concern was that by including the area north of Bunker Lake Road whether the petition still is 35 percent of the property involved, Mr, Babcock will research as to whether the vote ordering the project would need a 3/5 or a 4/5 vote to carry. If the petitioners were to contact the landownerein the new area, it could change tbe vote needed at the Public Hearing for ordering the project, VOTE O~ MOTION: YES-McClure, Orttel, VanderLaan, Windschitl; PRESENT-Lachinski, as he is a resident of the petitioned area, Motion carried, Declaration of Adeouacy - Petitions - Stenquist Addition MOTIO~ by Lachinski, Seconded by McClure, enterin~ a Resolution declaring adequacy of ~etitiqn and ordering a feasibility study for streets and storm sewer construction for those streets located in the Stenquist Addition west of l59th Avenue and Makah Street intersection in Section 18, Township 32, Range 24, in the City of Andover", (See Resolution R41-8) Motion carried unanimously. Recess at q:OO; reconvene at 9:21 p,m, Accept Preliminary Plans, Ordering Public Hearing - Streets/Cedar River Hills, Cedar Crest Addition Mr, Kasma showed sketches of the area, explained the proposed project, reviewed the letter to the City Council dated April 18, 1978, gave the description of tbe project including job costs and financin~, Because no city improvements are scheduled to come into the area in the f~eeable future, Mr. Kaarna felt these roads were a permanent-type rural road that could be financed over as lon~ a period as possible, possibly as long as 20 years, He will have better information on the financing for the Public Hearing, Since the original petition from this area showed a significant number desiring concrete curb and gutter, Mr, Kasma will have those figures available for the Public Hearing, Dave Hahn, 174th and Blackfoot - asked if the proposed pond number 16 is owned by the City, (Yes) He stated the street shown just to the left of the pond is not there yet, (No, it is part of Valley View yet to be constructed,) Since the petition includes 35 Regulàr City Council Meeting A~ril l~, 197~ - Minutes Page 4 (Streets/Storm Sewers - Cedar River Hills, Cedar Crest Addition, Continued) ~ercent u~ to l76th, what happens when this entire area is included? (It will take a 4/5 vote to order the entire project, or a 3/5 vote if just the originally petitioned area is ordered, Prior to the Public Hearing, he could take a petition to that area also,) Mr, Hahn then showed the Council pictures of the flooding in the street in his area. He also felt the people would prefer concrete curbs if it meant financing for 20 years, as they would be in favor of spending that money now. ~~en he bought his lot, the two roads were not in existence. At the time they were built, Mr. Mayo had told him there would be no problem with drainage from them. Mr. Hahn had no drainage problem until those roads were built. A motion accepting preliminary plans and ordering the Public Hearing was delayed until the Engineer could verify and define the legal description of the entire area involved. Revision of Street Standards MOTION by tachinski, Seconded by McClure, directing the question of requiring blacktop streets on all new develo~ments of lots under 5 acres rather than the current 2~ acres . . to the Road Improvement Committee. Motion carried unanimously. Variance - Eu~ene Brown Mr, Retzlaff stated the Planning Commission has recommended that a variance not be required as the lots were lots of record· . prior to adoption of Ordinance 10 according to a March 20, 1970, quarter-section map, He explained that Mr. Babcock was in attendance during the P & Z discussion and felt, given the information at that time, that a variance was not required. The lots do exceed the R-3 zoning requirements. Mr. Babcock stated the zoning is proper; however, the question is whether or not those lots comply with the Platting Ordinance. He noted section 4.09 of Ordinance 8 wasan>srently enacted in an effort to get some platting and subdivision control until Ordinance 10 was enacted. According to the County Auditor's office, he has discovered that these particular lots were created on 12/10/71; therefore, he must reverse his decision because they wers lots of record after the enactment of the Ordinance. Section 4.09 does control, and the Ordinance would prohibit the issuance of a building permit except through the variance procedure. Discussion continued on whether or not a variance would be required to build on both of Mr. Brown's lots. According to the Clerk's agenda material, she recommended combining the two lots and varying from that newly created lot. Eugene Brown - purchased the first lot in December, 1971, and the second lot in 1976 with the intention of building two houses there. If they are joined now, it is going to cost $4,000 if he sold the land, because the property will depreciate from two lots to one lot. The lots are worth S8,000 each now; by combining the two, the single lot would be worth between $10,000 and ~12,000. Councilperson VanderLaan stated if the Council simply deleted the provision contingent upon said parcels being combined into one si~gle parcel, it in essence deals with the problem. MaTTON by VanderLaan, Seconded by Lachinski, offering the following Resolution: A Resolution approving a Variance for Plat 65924, Parcel 3010 and Parcel 3020 from the provisions of Ordinance 8... (See Resolution R42-8) Motion carried unanimously. Ordinance Itr. MOTTO~ by Orttel, Seconded by Lachinski, introducing Ordinance No. llC, an Ordinance Amending Ordinance No. 11, An Ordinance establishing a Planning and Zoning Commission and setting out the Composition and Duties Thereof... Motion carried unanimously. Regular City Council Meeting April 18, 1978 - Minutes Page 5 Mandatory Sentic System Maintenance Dick Schneider, 1343 Andover Boulevard W~, former Mayor - regarding Ordinance 37 relting to individual sewage disposal systems, passed August, 1976, Mr, Schneider explained that notices were mailed from City Hall to residents informing them what they have to do, and they are disturbed about it, He was opposed to the mandatory pumping at the time it was passed and is still opposed to it, In checking with Ham Lake, Oak Grove, and East Bethel, none have any Ordinance like this at all, Ramsey has just passed one, but they do not ha~ mandatory pumping, He is concerned about the om sentence stating pumping is mandatory not less than every 4 years, There are residents in the City who do not use their system regularly, but the law still requires them to pump every 4 years, Elderly citizens and those living alone are all categorized in the samelcategory with large families, He felt it is dictatorial and unfair, The people want to know now if they have to dig up their yards, and what the Council's feeling is about changing the mandatory pumping requirement, He su~gested the Council act now to remove this one sentence from the Ordinance regarding mandatory pumping every 4 yearS, Discussion was on the procedure necessary to change the Ordinance, on the pros and cons of having a septic system pumped periodically, on how and why the Ordinance was originally viewed, and on why it was originally drafted, Mr, Babcock stated that tonight the Council could direct that an Amendment to the Ordinance be prepared, which would give some show of intention, But it would not be in effect until it is actually adopted, and the Council could change its mind prior to actual adoption, Mayor Windschitl stated if there is a way to accomplish what this Ordinance is trying to accomplish without having mandator~ pumping, then he'd be in favor of the change, }~, Retzlaff stated this could be on the May 9 p & Z a~enda . Mark Olson, 15450 Nightengale Street NW - suggested limiting mandatory pumping to the high density areas where the problems exist, He also questioned how the City can demand $2,50 pumping fee and demand them to pump their sewer system, It's saying it is a privilege to have a septic system, Mayor Windschitl explained the permit fee was intended to cover the office costs with the record keeping, filing, etc" on the septic systems within the City, d'Arcy Bosell - The Ordinance provides for inspections and the track record of the City is not very good, Her system is 11 years old with three l,OOO-gallon tanks, It was pumped last Thursday, and at that time she learned the reason she has three tanks is because the first tank has already failed, It cost $55 plus the $2,50 fee for pumping, and she felt it was worth it not to have to spend the $1,000 to have a new drainfield put in, If we are not going to have an inspection system that would protect us from ourselves, she felt it should stay in the Ordinance, Winslow Holasek, 1159 Andover Boulevard - felt the pur.pose of the inspection is to test not when it has failed but when a system is to be pumped, He felt it is a far better criteria to pump it by need rather than to pump it by year, However, a system of inspection must be developed and to make a very accessable and accurate way of testing that system, Wes Mand, 3457 l4lst Lane - has lived in his house for 9 years; and after just inspecting his syteM according to the information that was sent out, his system is in perfect condition, He suggested leaving a permanent access to the system so it can be inspection, possibly garbage disposal systems could be eliminated in certain areas as they are hard on a septic system:. He also suggested hiring someone to do the inspection as it would be a substantial payback to the residents of the City, He also suggested putting in grease traps in part of the system, Mr, Mand also noted that up until now his neighbors have always gone to Texas for the winter months and have lived in their home for only 6 months a year, and he felt sure their system was in good working order, Re~ular City Council Meeting April 18, 1978 - Minutes Page 6 (~andatory Septic Syste~ Maintenance, Continued) Helen Frantz, 16663 Ward Lake Drive - lived on 44 acres of land for 8 years and has never had an occasion to have her tank pumped. She's gone from home five days a week and is home only on weekends, She resents the fact that it is mandatory to have her system pumped whether it needs it or not. Jim F,llin~, 13829 Northwood Drive - sug~ested applying the Ordinance to a particular zone instead of the entire City, to be in effect where the density is. MOTION by Orttel, Seconded by Lachinki, that the Council refer the matter of Ordinance Number 37 to the Plannin~ and Zoning Commission for reconsideration with particular attention to be paid to Section 2, No.7, Maintenance. Motion carried unanimously. Resolution Acceptin~ Preliminary Plans and Ordering Public Hearin~ - Cedar Crest/Cedar Hills MOTION by Vanderlaan, Seconded by Orttel, offering the following Resolu~o~ before the City Council, A Resolution accepting Preliminary Plans and Specifications and setting a date for the Public Hearing for the Improvement of streets and storm sewer for the west one-half of Section 5 and the southeast quarter of Section 6 lying east of Rum River, Township 32, Range 24, and Valley View Estates Addition .,. (setting Public Hearing for May 18, 7:30 p.m., at the Andover City Hall). Motion carried unanimously, Discussion: Mr. Kasma is unable to meet on that date. Councilperson Vanderlaan CHANGE RESOLUTION DATE TO: at a Public Hearing to be held on }~y 15, 1978, at 7:30 p.m, at the Andover City Hall. Second still stands. (see Resolution'H43-8) All in favor said aye. MOTION by Vanderlaan, that the City Council extend the meeting to 11:30 and specifically include Item 910 and that at such time the City Council take up Claims, and that additional items from the meeting be carried over to a Special Council Meeting to be held on April 25, 1978, at the Andover City Hall. Motion dies for lack of a second. MOTION by Lachinski, Seconded by Orttel, to extend the meeting to 11:45, at which time we take up Claims. Motion carried unanimously. Plannin~ and Zonin~ Commission Mr. Retzlaff presented the Council with a letter of resignation from Mr. Schwendinger from the Planning Commission and requested a replacement be appointed at the earliest possible time. MOTION by Lachinski, Seconded by McClure, to appoint Mr. Walter Dick to the Planning and Zoning Commission to fill the unexpired term of Mr. Schwendinger. VOTE-ON MOTION: YES-Lachinski, McClure, OrtUi, Windschitl; NO-Vanderlaan Motion carried. Councilperson Vanderlaan _ that the period of time in which Mr. Dick should have been appointed should have been affective April 17 in order to comply with City policy; and that City Council also had the option, which I feel was most fair to all of the residents of the City at this time, to advertise for the opening inasmuch as the City has not had any newspaper publicity on any openings in the community for a period of two months. Park/Recreation Commission - Consultant - Tennis Courts MOTION by Lachinski, Seconded by Orttel, authorizing the firm of Toltz, King, Duvall, and Anderson to proceed with the construction, staking, and inspection on the City Hall tennis court at a fee not to exceed 5500, and also to proceed on plans and specifications and construction, staking, and inspection on the Northwoods Addition tennis court at a fee not to exceed 52,500. ~otion carried unanimously. (See Resolution R44-8) Regular City Council Meeting April 18, 1978 - Minutes Page 7 Capital Improvement Committee - Volunteer Fire Department Councilperson Orttel stated the one-year plan is being redone, but it was the feeling of the Committee that the request from the Fire Department be given priority to approve the expenditure for brush fire-fighting equipment contingent upon finding a suitable building for housing the equipment. Approval is needed now to give the men time to get checked out on the equipment as soon as possible before the fire-fighting season, Councilperson Orttel aleo stated the Committee is recommending authorizing whatever is necessary to go ahead with an election for a bond issue for a psrmanent building for ths Fire Department and Public Works. Vic Bvans, Fire Chief - stated they have located four buildings which could be leased and would meet the needs of the Fire Department and Public Works. The Building Inspector has inspected them and commented that the buildings are structurally sound. The Building Official also felt the 40-pound snow-load requirement is a new requirement, and he felt he could not legally enforce it on older buildings. Discussion was on the need for a cold storage building and on the advisability of going to the people for a bond election for a permanent building. MOTION by VanderLaan, Ssconded by Orttel, that the City Council authorize the preparations for a bond issue to include preliminary plans of a building to be drawn by Toltz, King, Thlvall, and Anderson at a cost not to exceed ~l,500, the total expenditure to include election, plans, etc., not to exceed ~5,OOO. Discussion: Mr. Evans requested that the Fire nepartment be chargrowith the responsibility of putting the pamphlets and circulars out. Motion carried unanimously. Mr, Kasma was directèd to work with the Roads Committee, The Fire Department and the Building Official as consultant staff member. Llovd Reimann, Road Improvement Committee Chiarman - submitted their 5-year plan to the Capital Improvements Committee. The Road Committee has been meeting for the past year and nothing seems to be getting done. He asked if the Council wants the roads improved in the City, and will the money that was requested be authorized to improve some roads this year. Councilperson Orttel stated they have just received the Road Improvement Committee's report and haven't had a chance to discuss or act on it. They will be discuss- ing it at the next CIP meeting. Also, there are some construction funds in the approved budget for 1978. Discussion was then on the monies needed for road improvement and monies available in the budget and in the surplus. MOTION by McClure, Seconded by Orttel, that the Council approve the Fire Dspartment's request of $46,000 for equipment contingent upon finding a suitable place to store it. J!>ee Resolution R~-8¿ - OTE ON MOTION: S- chinski, McClure, Orttel, Windschitl; NO-VanderLaan Motion carried Councilperson VanderLaan - a most premature expenditure without proper pUblic input. Interview Dates - Engineer/Administrator and Attorney MOTION by Lachinski, Seconded by Orttel, to set an interview for the position of City Administrator/Engineer on May 4, 1978, at the Andover City Hall and direct the City Clerk to inform applicants to set up specific appointments starting at 7:30 p.m., and to eliminate the one individual who excluded himself due to salary request, Discussion: As each interview will take an hour, it was suggested the interviews" be split into two nights. Councilpersons Orttel and Lachinki withdrew the Second and the Motion, MOTION by Lachinski~ Seconded by Orttel, interviewing the applicants for the City Administ~ator/Engineer position on the evenings of April 24 and April 25, the times to be scheduled by the City Clerk. The Special Meeting will be held at the Andover City Hall at 7'P.m" Motion carried unanimously, . , Regular City Council Meeting April 18, 1978 - Minutes Pa/(e 8 (Interview Dates - Engineer/Administrator and Attorney, Continued) MOTION by Orttel, Seconded by Lachinski, that we set the date of May 4 at 7:30 p.m., the City Hall as the time and place to interview for the City Attorney position and have the Clerk set up a schedule with the applicants. Motion carried unanimously. Discussion: It was noted that the City Clerk noted in the agenda material that the first interview date not be before April 27. MOTION by VanderLaan, Seconded by Orttel, for reconsideration of the motion having been made to establish April 24 and 25 for Attorney/Engineer interviews. Motion carried unanimously. MOTION by VanderLaan, Seconded by Orttel, that the City Council place on the regular city Council meeting agenda for May 2, 1978, the Item: Interview date for Engineer/ Administra tor. VOTE O~ MOTION: YES-VanderLaan; NO-Lachinski, McClure, Orttel, Windschitl Motion deteated. MOTION by Orttel, Seconded by McClure, to direct the Clerk to schedule interviews for Engineer/Administrator Applicants for the 8th and 9th of May at 7 o'clock at the City Hall. VOTE ON MOTION: YES-Lachinski, McClure, Orttel, Windschi t1; ITO-VanderLaan Motion carried. Counci1person VanderLaan - The agenda information points to the fact that Clerk's input on date selection was necessary in this case, and Council should have been advised to note that. MOTION by Lachinski, Seconded by McClure, to direct the City Clerk to contact one of the professional organizations such as the City Engineers Association to request that they provide one or two professional engineers to provide input on the screening process on May 8 and 9 for the City Administrator/Engineer position and also to include Dewey Kasma. Motion carried unanimously. Rosd Maintenance Contract MOTION by Orttel, Seconded by Lachinski, that the Council approve a maintenance contract witb Burton Kraabel Construction, Inc., subject to the fee schedule dated April 13, 1978, with the following changes: Paragraph (1) - date to be changed to "18th day.of April, 1978"; in Section One - dated "April 13, 1978, for the period of April 30, 1978, through October 31, 1978"; In Section Three - Delete sentence #2, which is "The City Building Official is hereby designated as City Road Overseer and authorized to process and issue work orders."; and in Section S:bc' - the date to be "30th day of April, 1979". Discussion: was on why the second sentence in Section Three is to be deleted. It was felt that the Building Official is not assigned this duty and the City Administrator would be processing and issuing work orders. Councilperson Lachinski requested Mr. Kraabel's and the City Administrator's attendance at a Road Improvement Committee meeting on May 1 to set UP a pro/(ram of normal maintenance work and special projects . Motion carried unBni1!1otlsly. . , Re~uiar City Council Meeting April 18, 1978 - Minutes Page 9 Approval of Claims MOTION by Orttel, Seconded by McClure, to approve Check numbers 1760 through 1764 in the amount of $972.51 and Claim Number 1765 in the amount of ~20,9l4; and also move approval of a Claim for ~es Mand and Judy Strandmark to attend the ~mPA Conference at the Bunker Hills Activity Center April 26 for the amount of $6 p~r person for a total of $12. VOTE ON MOTION: YES-McClure, Orttel, Vanderlaan, Windschitl; ABSENT-Lachinski Motion carried, MOTION by Orttel, Seconded by McClure, to adjourn. Motion carried unanimously. Meeting adjourned at 12:10 a,m. Respectfully submitted, -~,~-~~ Marce A. Peach Recording Secretary ~y ..,