HomeMy WebLinkAboutSP September 21, 1977
CITY of ANDOVER
SP!:r:;IAI. I'jITY COT]:'TSIL !~:S~TPm - S2:~T~!-'f.3'S"R 21, 1977
ffIXUT:r.:S
A Sþecial ~eetin~ of tte Andover City Council was called to order by Hayor Jerry ':Iindschitl
on Se1Jte1'r 8er 21, 1977, 7:40 þ.m., at the Andover City '¡all, 1685 Crosstown Boulevard !'J'N,
Anoka, V:innesota, for the "purpose of discussing the proposed 1978 Judget for the City,
Conncil"gersons -present: Lachins'!::i, 1·'!cClure J Orttel, VanderLaan (arrived at 7:47 p,m.)
Councilnersons ~bsent: Hone
Also -present: City Clerk, P, " Lindquis t; and Vie 'Svans, Interim Fi~e Chief
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A~eI')àa AnD.Y'oval
~~mtn~ by Crttel, Seconded by Lachins1ç:i, that the Agenda be approved \'.'i th the clarification
nf Ttem 4, !>!iscellancou.s, to be Personnel and Approval of ~laim.'3. ~Io~ion carried on a
4-0 vote (I'jonncil"?erson VanderLaan absent)
n1J-i.~et Discussion - Public nearin,~ . Revenue Sharin~ Ti"unds
?xnendi tl1res
4011 - City SOTlTIcil
hrìll.!+f'1 - Dllcs/De~istration:::; - ~iscussion was on the cost of the League of .'innesota
Cities du es and their services versus that of the Association of letropoli tan
~':l1nici"'"8alj_ties which gave a presentation at the Septe~bGr 20 ~egul,'T Council
Ueetinp;. r;:'he ~lerk was directed to investigate the services of the Association,
to tall;: wit!1 staff and ~ouncilpersons of municipalities that _belong to the
Association or have had experience with both orGanizations.
4n12 - Le~islative (jommittee - Eo cha~ge.
4rì21 - Payo!"' - ro Chanf,e.
4nl~ - ~lections - ~o S:han.':~e
4071 - Ad~inistration - ~o ch<1~0e.
4053 - Assessing - Discussion ~as on the ar.ount of ~oncy budGeted for assessing, tha
ar.lOunt of time it takes to do the aS3essi~?:, al1.d if and how this figure could be
reduced~ T'1G Cler~:: was direc te d to investigate the cost of assessing if it were
done b:ylt"':1e county, '.',hat it costs other ~u~iciralities for assessinG, and the cost
of contractin~ with an assessor on a private basis.
hnS~ - Auditin~ - Cnuncil~erson ~cClure reported that the ~inancæ Com~ittee will have
reviewed auditors and have a reco~~endation by thG end of next week.
hnr, _ Le~al I
40~.3n~ - Attorney - 0rdinance ?nforce~ent - ~o be chanßed to 15,000 as Council felt
t'hey [ShOUld be ~ore a,~ressive in "'Pursuing Ordinance violations.
4nq - Persnnnel Ad~inistration _I'~O cha!l¿;e.
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SpGci.al City r:ouncil Ì'~eeting
Septe~ber 21, 1977 - Jiinutes
'Par;e 2
1.091 - Planning and Zoninß
l.OQ1.10 - Sala~ie3 - Co~~issio~ - Change to 14,000 as there ~ill probably be more
M~etin~G next year relatinG to the Comprehensive Plan.
1,001,301 - ClP (Planne~) - Discussion was that the >2,000 allocated was for a CIP
Planner only and nothinG has been budgeted for a ~lanner for the Co~prehensive
Plan. The Clerk noted the f,rant application has not yet been submitted so
actual fip,ureG wero not available for the Council. The Clerk was directed
to arrive at the dollars available for a planner for tho Co~prehen8ive Plan.
This ite!?J. v.ras deferred until t!1e next Budget Heeting.
,+r¡~4 - Goverm'lent Buildings - "To change.
hlO - ~n~tnee~ - Discussion waG on F,nGineerin~ fees for ~rojects excecdinß tbe 13 percent
allowed under the state Aid Account, The Clerk explained the f'.gures for I¡;¡provcr.¡ent
Projects includcs iteMs we are spendinr, durin?, that fiscal year, yet we ~ay not be
getting the !:..oney back until the following year. ~he rest is for projects for which
feasibility studies have been done but the project not beinc ordeced, ?he ;'.~ayor
sug~ested the Council be made more aware of expenses incur~ed that are over and
above norr;al expenses incurred by the En8'ineBring firm. The Clerk v:as diree ted to
as1>: ~.:r. .stoch:,'!ell for a :'1e1'10 breakinß' out those City costs for the 'rairie Road
"I1roject.
411 - Police Protection - Ho 8ha~£;e.
412 - Fire P~otection - ~he Cler:: stated there is no budßet for the Volunteer ~ire
Depart~ent and sUCf,ested that the surplus funds be put into a sin~ing funà for
Ca'Dital ItlprOYCments to be allocated by the CIT> when prioriticG o..re establishcd.
The Gin~:ill(';' fund '..,auld then be a separate budget added as a Gupplcr.'lcnt for Capital
I~prove!:1.ents. "llic 'Svan.'J, Inte~i~ Fire Chief, stated the ~l~,OOO proposed for Fire
Protection for t~e contract with Anoka is included in t~e 1978 operating budggt of
t~e ?ire Protection ~o~~ittee. The Co~~ittee felt that 110,000 would be aMple for
tr.G Anoka contract next year, ",hich includes 14,OOn for the basic contract plus
1!;h, no!') for 1"'esidential-t,yne fires. ~.:r. "Svans felt that ;;""¡ost of the brush and ve~licIe
fires within the City should be able to be covered by the Andover Volunteer Fire
Denart"1en 1:.
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414 - rrntective Insnection - Yo chan~c.
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/-+10'-:; - A!liT'1al r;óntrol - -"':,'j chanr"e.
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'+21 - Street::>/"'ri'::;'!:ì'raY3 - r:(") chanse.
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/,213 - SnovI/Ice Ine",oval - !To chance.
1.21(; - Street SiGn3/Li!j1tinr; - ITo cha~ge.
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'+224 - Stort! Se',1ers - :;0 chance.
422" - sa~itarylsewers - This account will be Made a se~arate fund to be i~dependent of
the op8ratin~ bud~8t as it deals witb a localized ite~, and it will be easier to
deteT~ine exactly what is baþpening to the account if it is not included in the
General Fund. (Tr.e ite~ in ~evenues dealing with Sanitary Sewers will also be
re!,,!Qveð.)
S':Jecial 8i ty f30uncil Veetiil¡~
Set1te~ber 21, 1977 - !~inutes
1J;).~e 3
'+22,S - Disea.sed ~rcss - :"0 c~1[~.nGe.
If!]!.) - Par1:/?ccreation
h55.401 - C:J:.]',:unity Schools - Since the Goordir.ator is CI~TA funded for one yea-::-, the City
could be resnansiblc for only 4 ~onths' salary. ctan~e proposed amount to
'3,500.
493 - U~allocated
403.1L02 - Assl0ssments - Levys - '1:'he Cler1ç explained that the amount for the 75-1 a:J.d 76-1
bonds ts based on the figu!'9S Springsted prepared on our 't-ond shortages each
year. The fir;ures on the 76-1 bond were never separated (ior storM water plan,
aerial tl<1þ1)in.r;, etc.) by S~rinßsted; it was treated as a wtole. Discussion
';¡as these fi:-;ures should be broh:en down and a separate led;:;er kept on each
itetl DO they can be watched ~ore closely on an individual b3sis. f..:'ho Clerk was
directed to prepare a statc~ent of the figures broken down by individual items
fo~ the next meetins.
"PevetlTleG
301 - ?roperty Taxes
3nl.l - Current Ad Valorem and 334.1 - Ho~cstead Credit - The Clerk repart3d that the
actual levy li~it has been increased to approximately ">177,662, v¡hich is an
~ill rate of aÞTroxi~ately .0071. Bcca.use of tbe new leGislation, tl:e Cou!lcil
could have adopted a levy up to ~392,OOO,
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372.1 - Se'::er User Cha.r~e8 - To be taken out of the General Budget to be !;lade Ü~to a
senaratelfu~d, -(See ~xpen1itures - 4225 - Sanitary Sewers)
ryiscussion was ort detcr~inin8 the ronera1 lovy limit for the City for the taxable J"ear,
1978.
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t!orrI()f.y òy Lachin~'·:i, 3eco~ded by Orttcl, that the City Council, City of Andover, County
of ..\noka, Hinnes~ta, ad,Jpt a :?esolution adoptine- a tax levy 1977, collectible-in 1978,
in t'1e a;'1Ju~t of ,)177,662.0() for the General Fund. (See Resolution Rl17-7) 1·!otion
carried llnani~ously.
Per-sonne 1
r;::mnc:tl:n-'son Lachinski revie\'!ed the rJOr.10 to the Council from the Personnel COr.1mittee
recom~endin~ hiring a City Ad~i~istrator a~d sUGgesting alternatives to the hiring of
8'lCh a þe~s8n# O~her alternative sU~GGGtions for the Co~~ittee are to investigate keeping
þositions wit~in t!lG City staff the sa~e and assigninG administrative duties to a ~osition
anrl loakinr; for s?!.'1cone ':lÍ th SO?'1e public works backßTound. Alternative three, a Ghar8d~
City Ad~inistrato~, ~a8 questioned as a viable alternative.
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Discnssion ~as also on infor~ation that had been received relatinc to City of "Andover
e!!1ployees '.'.':Jr1.;::inš on other jobs creatinG a possible conflict of interest.
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Snecial City C:ouncil ?-ier3tinG'
Senter.:bcr 21, 1977 - !'inutGs
?ap;e 4
(:-erconnel, Continued)
~'(ì~T(P:; by VanderL-'1an, 3econded by :'!cClure, tInt the City Council roqUG8t the Clerk to
nr.e~are a letter to all staff ~c~bers to be respanded to in ~ritinG reGardi~G supplementary
Ann10y~ent of the eô?loyees of Andover. The infor~ation the Council is seekinG shall be
a~y additional e~ploYFtent by any staff; the hours duri~G '::hich those .servicc.s are performed;
a delineati0~ of any of the services of the City of Andover used durine additional
em~loYMent to include, for eXLlY:'!ple, telephone, vehicleG, ~anpowe~, or sup:?lieo; the total
n'If.1Òer of adJitlona1 :positions held by any ataff mc!':':oers; and the GeoGrap~lical loc.::ttions
0~ the services nerforrned by the e~ployeo8, specifically notin~ any and all additional
services that are perforEed ~ithín the City of Andovc~. ~otion carried unanimously.
A nnr('lval 0 f' Glaims
!~'lTIn~~ l)y Orttel, Seconded by 1::::Glure, to approve Cla.im :Tumbers 1432 through 1/+54, total,
1:10,tS9l~..rjj fror.1 the General Fund; and ~r.cc~: l';urr¡bers 186 throuGh 173 in tl:.e a:.lount of
13,020.nn fro!"'! .1;11.0 :':inne~ota State Aid IIi.sh':Iay ?und. r~otion carried mnmitïously..
:~()~I()'T :JY VanderLaan, Geconded by !~cClurc, to adjour::1.. ~':otion carr::!..ed u 1ani;~'lOusly.
1.~eeti!1G adjourned at lO:5G P.!1.
PesY:H?ctfnlly sllbni ttcd,
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:-<arGc 1a A. :;'e:J.ch _
Decor1ing SGc~et~ry
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