HomeMy WebLinkAboutCC December 6, 1977
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CITY of ANDOVER
T'I~I1TTL-".:D r:T"rY (;()Tn-:rr.:IL '·f'i:~rrI"m - 'f)~CBV¡"ß~ 6, 1977
~·~I"m!'fl~q
m'hP. Þe£;lll~_r ni-Monthly 1..!eettng of the Andover City Councll was called to order by l~ayor
tTer.,..y 1~indschttl on T)ecember h, 1977, 7:36 p,m" at the Andover City '1all, 1685 Crosstown
"P,n1l1evflr<i -r.:r.'.r, fl.nok'3., Hinnesot!'l..
r.:onnctl-oersons -present: Lflchinskt, McClure, Orttel, VanderlA.qn
~()Hnctlner8()ns A_bsent: None
.a.lRI1 T'I'resent: City Attorney, ~illiam G. ~awkins; City Engineer, Pex Stockwell;
TKD1 Consulting ~ngineer, Dewey Xasma; City Clerk, p. K. Lindquist;
and interested residents,
t)~8ident Forum
nennis Kline. 1)936 Crocus ~treet - questioned if the stop signs on Crocus and l40th are
~oin~ to be rep18ced soon. ~e felt the signs were necessary to slow down traffic in the
~rea ~s there are a lot of children in that are!'!.. Mr, ~tockwell explained the signs
were originally put in to slow down traffic and were removed during construction. }'œ.
PU'3covitz did a sign survey of the Ped Oaks and "'rorthwoods area, which didntt include any
on Crocus !>treet becal1se the sh:n m~nual distributed by the !>tate does not recorImend
nutttn~ UP storr signs for control of speed, Payor Windschitl directed the Clerk to
real1est the Deputy ~heriff to inveGtig~te the situation and give his recommendation,
PoRella qonRteby. l~l()() .qeventh<\venne - questioned if the '!"irearms Ordinance was to be on
tont~ht's ~rend~. ~'~ayor 1'.'indschitl explained it was not on the published agenda and
t~e rrtme Prevent10n ~o~mtttee has not reviewed all of it yet.
1\ ..,.e11ñ~ ^,nn'l"/,)v!'I. 1.
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VO~T()"T by flrttel, ,')econded by ...·~crlure, that the Agenda be approved as prepared with the
following ch~n~es: Ad~ Item Se, Anoka County Buildin~ Permit; the deletion of Item 9b,
u0li.ce Gontract; ~~~ttton of Item 9d, Pecord ~tatement for ~etropolitan Council Public
Lfe,"-'!.t'i.n,r:;; and the deletion of Item II, 1\pproval of Hinutes. Motion carried unanimously.
~~ReMent ~TIÞrovqls
~ttorney l1awktns reported there are still four easements unresolved on the 1977-1 project,
1) ~he qn~rai8il on the ~lMer TTerr property has been returned; and as soon as he has an
op~ortunity to~review it, he will contact IT. ~err, which will be this week. 2) There
1s nne small percel in the middle of the pondin~ area we're attempting to get a deed on
to clarify tj,e Istatus, I'r, Conroy has agreed to convey it to the City; the problerI is
tl-¡e deed was never !'ecorded. 3) Hr. qawkins is also still negotiating with ~'lr. !'!enkveld.
~"r. Pent.cveld' s Ie one ern is rep;;}rding future Ð.ssessrnent3 when he develops his property. It
h~s not been finRlized, but ~·"r. !"enkvelct see~s generally é'J.€:ree,"lble. 4) Hr. 'Roth anticipated
receivin~ fl1nà~ the end of November to pay the lr¡rge amount of taxes unpaid on that pro-
'Derty. ",""r. Po~h is also goinr, to have to~et .9. rp-lease from the rnortga~e and contract for
deed 0n th~t TIronerty. ~n ~r,reernent h~s been reached on the price.
~'~. ~tnckwell Jenorted he Met with ~r. Slyzuk last Thursday re~arding the use of his ditch.
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~hey w~lke1 thr01]~h t~e Area and there are q few Minor thin~s to be complp-ted as A part
of tne TIt'028Ct,1 which "Or-esent no rroble~. t:!'e will send Hr. Slyzuk a letter stating whélt
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"'''If''; rltscussed ,qnrl wnA.t is ~oinf'; to be done. ~·'r. .C:;lyzuktg lTI:'3.in concern with the agreement
W"lS irt ""e~~rri tlo the future r.nintenance of the ditch to 'Prevent flooding his fields. It
was "~reed thatl the best W"y would be to have the City m.ke an original profile of the
ditch, and whe, the stlt ratses the bottom of the ditch one foot, the City will m.intain
it Rnd tR~e the silt out,
'H"lYo'l" minr3sch:1.tl eX~Y'eRser1: concern about the Herr property as the pipe is already there.
"'r. TTawkino::; expl~tned Hr. Uerr gRve the contrActor approvRl to put the pipe in. He felt
t'here w0111d ñe no nroblem executing the document once he can meet and negotiate with the
Tier-r>1. 'tTe p.nti.ci1J."-'!.ted meetin~ with them th1s v¡eek.
'Pe.c!'11l"'tT' r::i ty (;o12ncj I t'eettn~
ne~eMber l), 1977 - '!irl1ltes
p~ ~e 2
~ð~ TJ;()unrigries
~"r. -q,~wkins stated. his oTdnion h~s not ch;'tnged, th~t we are within our ri~ht to set up an
jnterim boundryry since there j.B a lA.ck of cRþi1.city in th~t line, and even more so as there
ngs been an indication they rni~ht cut back our ca~acity because of the restriction of dia-
cn~r~e ~t Pi~seye. rr'he po~ition of the l!etropolitA.n Council and the "!aste Control Commissior
is t'h::\t tr,e use of the ~·"etropoli t,qn TTrban qervice Line th-'3.t they have in their development
þl~~ cannot be An ~hsolute line becau~e the municip~lity has not completed its local plan-
ntn~. ~hey feel t'h8t since we ,qre at 2~ ~cres that the flexibility of that line is even
le8:">. ~'r. ¡"'-Vlkins stUl felt it is l'roper to collect that Money and hold it in escrow,
'hec-"'l.llse WP- w·"-"nt to m,qke .q deterMinrttion of who is /!,oing to be included in service. He fè.t
th~t t~ we collected the fee and gA.ve it to the 1"'aste Control Comr.1ission, when the line is
ri~"'lly ñr~wn ~n1 we foun~ some of the collections were outside of the 1'ID5A, they would
!1l")t reÌ11rn th~ t Maney. '-!r. HA. ì'!ki ns felt there is not excess capacity allocated outside
thA 'rrT~~ line; ~nd on that bqsis, they did not h~ve the rißht to collect it. The City is
"n interMe~iqte collection Rgency in this cRse, ~nd wh~t we've done is assisted the
,..e.~i.';~nts in fÜ,hti.ng the b:Ütle for tneM,
~ne ~lArk noted that t~e Gity ls now collectin~ SAC chA.rges from Sewer District #2; and,
i.n :"!.ddi.tion, we A..re col1ectin~ and f()r1.'l'1råi!1~ the money in the are;} west of "Round L"3.ke
'9011.1ev::!rd tr.,~t l.R not in Service åre'1 1/2 but is within the HU.~A. The area north of the
'.ITT~~ i.n C)ervice District il? is the Money bein~ held in escrow. Twenty ch~rges were collected
from the ~re,1. west of Pound TJ,qke ~(lulev!3rd :lnd 19 from the area north of the !'''!F,~A line.
'fi''J.yor :.'Tindschitl questioned if the City C::ln be collectinr, the ,~A~ in this other Area.
~~r. t{~w1{ins 1vlrì.n' t focused on that si tut-1tion. Possibly we should collect it, but he
Questioned whether or not it should be forw,''lrded to the l,"','::u~te Control Commission.. He
will investi~~t~ the matter further and issue an opinion on it. Pr. H::twkins also
stqted the l~~~te Control Com~i8sion is questioni!1~ the d~t~ used to establish the ~~SA
lit1.e 0.nd i.tR v~liài ty; no 01blic he~rings have been nchedulcd on this..
',fA. ~onsteb:v - VI.'1S told by 'fr. TJ;luM of the Hetropolitan '7~ste Control that .1.nybody west d'
Dound T;'1ke '1oule'V'1.rd should not be 1'):1yif\.~ ;'J Sll.r; ch;.trRe. 11s. 'Lindquist explained the
~ity's nnsitinniwith re~~rd to collectin~ in that are~; and ~lso stflted that by collecting
tne .C')z\r; ch:''1rp;e ~.t this tlr.1e, 1.t in consider:?bly cheé1~er than if the City l,'¡''Jited <'l.nd
coll8cteñ ~t several ve~rR frOM now in th~t ~re~..
,Tu"lrv"rd Pe"nrt 1- A tt~rn~v
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".!,. "T~.,·!1{~_n8 renTt;·ted thn.t he h?_8 receive1Qll the inforMfltion needed from Hr. Thurston.
1Ïf" t'l1e In jllnkY'jrds ::tnvolved, fi.ve n.'l.ve ,reviously made !õtpplicatiO:!1 for licenses, which
were n~ver TIresented to the r.ity ~ouncil for action. All h~ve been notified once again
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th~t they ml1st ~~ke flnplic~tion for their licenses by the first p~rt of December. This
will t~en be on ¡the next roun~i,l a~end~ for Council review of the st~tus of the y~rds and
~n1tncil ::!.ctinn nn the ones who do !':1-1.ke .'1p!,lication. For those who do not make applic,'J.tion,
T'r. ';..1"aw~ins hn.8 :r1rafted ~le.'J.din~s .'111e~tng that t!1ey 'hdve violated the Junkyard Ordinance
for oner8ti~~ without a license ~nd that they be closed for thA.t. The inforrn~tion collected
by ~.'~. 'J1hllrston Its ne~ess~.ry for the Council to act on the ét!,plic!1tions. All the yards
"r~ in ViOl"tiOl of the Ordin~nce, If the ~ity litig~tes, the ~ction could take up to a
yel,r.
r::ou11ci.lnerson !'~cCll1re stated the citizens {lrc concerned ;1bout the oTIeration of these junk-
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y~rds and so~e h~ve even cont~cted the County Attorney due to the response they h~ve been
~i.ven by (;i ty em!l'loyees. T!1ey ~re u~set about these yards still being in operation <1fter
ell th1g tiMe, ,
'De!:,11l'Jr City r.onnctl !"'eetin~
1')eceMher 6, 1977 - 1'inutes
'íJ~P':e '3
'D,!",~ i ri e "0".fÌ (hurrrllrI
'~. K~RMq ex~lnined the cost overrun for Prairie Þoad acco12nting for the project costs
~"lri d()~uMcntin~ th'1t T~!\ h,qs communicated with the ~ouncil except in n couple instances
w~ere they will trt~e the entire bl~me. ~~r . Knsrn~ nlso noted th~t on rorrd and utility
t'l1"'0jects, ch~n~e orders nre not issued becallse of the many v~riables involved in these
n'!"'njects ~nd be~qU8e they ~re bi.d on 11nit nr1_ces. Lum~ SUM prices on this ty~e of project
~re nnt Arivts~ble, ~s unit prices usu~lly ~ives you the better price. !-fr. K;3.SM·~ also
eXnl~,inetÌ t~8t they felt ()~ttMiGtic in nWBrcting the bid on Prairie Po~d without the ~er-
Mtsstnn tn ~o onto }A'r. TTolnsek'r; pror-erty an the Attorney nssured we Vlould have access
by .~~"T)te~ber 23. However, w'!1en '~r. P"olasek d:i.d give permission on September 7 to enter
\-¡ is nro'l')e!'ty, the contr~ctnr had ~lre~dy left the project because of the delay. 'Ie did
nnt retur"l \]ntil Septe~ber 23. }b, K~SMa stated the bi~~est Mistake they Made was not
cOMtn~ to the ~o11ncil on B~rnes Rollin~ Oaks Second Addition. He knew shortly after the
co~trnct ~~r, let th~t there w~s a proble~, ~nd the street h~d to be raised 7 feet. At
th"t time, he estiM~ted it would be about 5 percent of the cost, which would be covered
by the contin~ency and didn't feel there W~8 a problem. The additional culverts and un-
suitable exc~vation and topsoil overrun did ~ot COMe to their attention until October 12,
~hey didn't feel they hRd enou~h inforMation to present to the Council at the re~ular
October 18 Meetin~; on Hover.¡ber 1 they infoI"r.1ed the Council of the overrun. Hr. Kasma
noted th~t in w0rkin~ with contrqctors, decisions are made every d~y on the sþot within
~ very short time, ~nd l.t i.sn I t p!"Rctical to stop a contr!3.ctor whenever we kno\'" we have
an overrun to r;et Council aþTJroval.
1"""r. K~smq then revlewerl in deþth T~A's letter of December 2 to the Council with the actual
CQst overrun (~fO.600 of non-eli1,ible costs to the City: ~252.000 ~0AH elif,ible costs;
for a tot"l nroject cost of ~272.600. 0ri~in"1 tot~l ~roject cost was estiM3ted at $202,000)
t~e recommendations of ~i~~ ~orne8s, the City's fiscal agen~ for recovering the non-
eli~ible costs to the City (take it out of ~eneral funds or bondinr, over a 5-year period
~nd ~sses8tn~ cbsts bac~ to the residents); the project en~ineETin~ costs as to where
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t'1ey were tncurred A.nd 'how Mu~h they ~..re (tot,!)} engineering- costs are estiMated to be 19
~Arcent of the iroject cost; of tne other three mrtjar projects TXDA has done for the City,
el'1r;"tnee""i.'t1", CQG 3 r~nø;ed from. 12.2 percent to 13.4 percent); and rt detailed explanation
of the ~roject ~istory òe~inntn~ Aþ~il, 1976, to ~resent.
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Pr. K~_8r'1q ~om~ented thrÜ on ,Tune 6 t-:r. T101asek indicated he "!a~ted more driveways to his
flel~s. "Plé1t1s -h"'_d been cnmnleted rJ_t th~t ti~"e rtnd Vlere re~dy for ."1dvertisinp" on June 10.
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mney c'l--},'l_nged th1' '!1ro¡1osal to inclurie gravel, bituminous ~nd culverts far these driveways,
but ~I~ not 00 é.ll dirt calcuþtions because they didn't feel it would be a ,,¡ajor itet!!
~!'Id w0111d fn.ll ~nto the contingency. Hr. Y','lSM:1. also noted th:tt on October 12 they did a
cross section or the borrow area to deterMine the ~rnount of fill used for the project;
i.t W.':!:G first th1n they discovered they were fRr in excess of wh,t W1.S eBtirn~ted origina.lly.
Also, ~'T. Tíol.!'Jsek :1.nd ~·~r. Slyzuk requested a culvert be buried 1+ feet deeper than what
they had oriGini11y ~sked for, mqkin~ the culvert buried 2~ feet in the ~round. }~.
K~SM~ stated these 7,entleMen assured ~'~A they would clean the ditch at their cost, He
st::>.ted the!'e "!-'11 no TJ!'oble!"1 w1.th the request, but 'wished that iYlforT'!~t.ion could ha."e been
nbt~ined t~e first tiMe so it w011ldn't h:tve to hqve been lowered twice.
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Hr. T?'~"1_8M'1 ~,l¡,o ~"!_ve :"!. detailed exp12'rl'l.tion of project e!l,~ineerins costs on Prairie Ron.d
-¡'1Cll1di_n~ !'5~ht :Of \'!-'1y ;1.CC11.1Ï.:=;itinns, nl,ns n.nd s!,!eciftc!1tion costs, é1.'rld ins!Jecti_on and
8t:1.ki!·L~ co_st:'J. ¡"f,OS,., rJne to stp!1d.nr: both ends se'P<'1rn.t':lly\'ms ;g'P~roxir.l:ttely "t500; eo tim ted
1q78 ~ost~ f~r ~icl~ inG~ection é1.nd Gt~kin~ iF; ~5,n0n (é1. cost tha.t would not have been
i..,c'¡~red ¡'"d the project been cOMnleted this ye~r) i a.nd vnndÜisM of stQking aMounted to
!'!bn'1t ~")7. ~A'r . ~~8M~ ~18o noted the nl~ns é1.nd specs were chan~ed because of R State
'é'e"ll1."..e1"1ent rm t~e north end n.r.ti bec<'1use the northern ond vr18 c~.qnljed froM a rur,~.l to :'1n
'Pe~111.qr ~ity ~ol1nc5.1 r'~eet-:tnf\
DeceMber h, 1977 - 1!in"tes
'P-"!.f1;e Ú
(n:>"'~i.rte '!")o,'"Hl 0v8!'run, :;ontin11ed)
l1rh1.!1 ~""e!"l) wh:tc" Cf):'1es under the T'ixed C0St of plrms rlnd specificéttions. Based on informa-
tion the r,nllnctl h"'Js !'1()W, Hr. Kas!'l-'J. recoMmG~(}ed l00kin,",' at the .":I.sseS8ment policy on rural
r()·~~.,,> , n0Gs~bly st~tin~ that for nroperty frontinß rural state Aid streets there Gh~11
1:Ie ~n ,!'1.'i~eS81""ent fa!' ,~ny costs not f1Jnded Decordinr; to the current rules and regulations
lln(ier !Tinnesot'1,qt0bJte, which nmounts to riF;'ht of W3Y, enr,inecring eosts over 13 percent,
~n0 ~ny le~~l costs. TTe recom~ended the Conncil proceed to sell bonds to raise the ~20,600
A-nrt ;)S8eSS the.t cost back a.'ictinot the benefited property,
~T. XnRmn ~lso cnM~ented on the City's decision to spend ~lO,000 to put ~rQvel surfacing
on University Avenue, indicatin~ it is 0 stop-gap method and which will not meet City
!'>t,'lnd~rdF) . Prctirie Road is a permanent Golution to the problem, It is ~n expenditure
of ~20,nn0 to naIve ~ ~erM~nent 9roble~ verAUB ~lOtOOn for ~ te~poI'ary solution, and he
r-:ue.')tioneri ,'!nat the City's policy is e;oin~ to be concerninlj road construction.
Pecess Rt 9:12 n.n.; reconvene nt 9:22 P.M.
8'ouncilnerBon L:.chinski cOID!:1ented the ~roject cor;t overrun is about a 35 :percent increase
~nd ~ske~ ex~ctly whe~e th~t incre~se CO~GS from. He noted before the project even began
we ~~ew 0bout the R0dition21 dirt required ~t the R~rnes Addition exit and that addition~l
d""iveIT~Ys were roin~ to be needed. Before ~rrrdin~ be~an, we knew there would be an overrun
i.!"I di,...t. T-re psked why w,"1sn't the Council ash:ed to possibly lower the ßrade on the rO.'1d?
Hr. V',q'JM-"J. sV1ten. they ~:td tena\'! ;:>.'bout the dirt overrun in Barnes Addition and on the drive-
w~ys before the nroject be~~n, but felt it could be covered under contingencies. The Qver-
)""1.TI 11:1. -rill rltd not OCCTll'" until 0ctober 12 when the b0rrow Grea 1'],'1.8 cross sectioned.
r0u'1~;1ne'!"snn L~chinskí st,'lted B."'1.rnes r ove!'rnn nnd the drive~nys <1Mounted to some ~15,OOG
whi~h ~oesn't fi.t into co~tingencies. !~~r . t('1B!'1é1 n0ted th."3.t in :3.ddition to ,,¡n;J.t Vr.
TTol~F)ek ~31(ed r..,r before the bid \T1S let, Mare dri.vew0:Ys were done beCé111SC of addi tion.::tl
~rm.'jt!'l1cti.í)n f1.1cn~ thrlt ro,,:,d. :T. K~8ma 8180 Rt~ted if the ~r~de of the rorrd h~d been
l(wr~rf.!r1, th~ enti_!'8 þrocedure would 'hrl~rA to hn.ve p;one throu~h Stn.te Aid 3.IJprovrtl again,
~nn they ~i~n'tlrAel it W~.'j th8t bi~ n.n item at that ti~e as they were ~till within the
10 nerr.Bnt contin~e~cies. ~Te adr.rttted th!"J.t qt that tiMe they should h:?ve inforMed the
¡;nl1ncil 0T' this "pntentiél.l !,r()ble~'!"
rjounctlnerGon rJ<~cr.i_~;jki ,~sked ,,!hen it "r~_s found out thr\t 5,000 cubic y,'1rd;:¡ were unfit for
use, ;'1nn why "re~en't they u,9in~ it in slone disnosn.l areé'.G to ~et ri.d of it in nb::e of
1 . "~ , "
bn~r()w, ~8 ~t tHe G"~e ti~e it w~s knoi'm t~rtt dirt h!"J.d to be borrowed for the 3ar~es prO~8rty
·'1.w1 for the dr~_v'ew;l.y:j. Hr. StocI:well wondered if it is pr~c tic:).l in the Middle of bui Iding
,
U~ the r0~dw~y to ~st: the contr~ctor to pull up the m0teri~1, put in some poor M~teri~l,
éP'1d then nut th6 plllled-un mAteriell b:-¡ck O!1 the I'O.'ldw:1Y. Is the cont:r..~ctor willintj to
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s}¡uffle ~rr)Und n..nd r.10V8 the dirt th0.t much'? Þ.nd we didn't know the extent of the overrun
11ntil the ~rojcc't W~G Rlmost finished.
ryiscusni0n TI~8 o~ exactly w~qre the 172,000 overrun c~~e frOM. It was deterMined th~t
rLr;;ht of ,'ny ~lJ':("!\Ül-iiti_on costs a!'r!ounted to "t25,OOO, "long with '1'16,000 inc!'eD.se in
f.!n~inef.!rin~ cost6, ~nc1 ~30,()()() incre0se over D.nd above the ori~inQl estiMate plus contin-
~en~tel-i. ~o11"~tlnerGnn r~chinslci ql1cstionec1 at what point does the overrlln become lln-
!"P,~s()\'!-",-'ble. '!...... t~.~..'3rn eX!11n:ined on a tyricé11 nmject, en~ineerinr; costs run 13 percent;
tr~..s 1'.r~"'i ?"lIlt ~. trrY-!_c-'11 T1!'ojer::t. T~\Tl'\ r;'J,1.r~.ntees (1 fir;ure for pln.ns and specG as th~t cðn
be ~0'1b."',,11er1. Þ.11 !1011rly T,!'1te is the o!11y fRir W'1_Y of ch.:':1rp;in~ on iteMs thn.t cn.nnot be
~"nt!"r')ll~~. T~ hnMMe\'1ti'1~ n!'l wh9ther the City should be -P,1.ying' g percent of the orizin01
n'!"0je~t r::~~t nT' Î'157,n0o, ~T. X0G~~ ex~1~i~9d ~11 the ~ðdition31 ch~n~eG in the contract
-eoutres "rtdi.tiOTIol tiMe for the firm, GroGG sectioning the borrow pit for the second
ttmq C0~e~ 011t of th~t 8 nercent for ~lnn~ and specs (ori.J!,in~l croSG sectioninß cot1es froJ':l
sllrvey5.n~ ~oSt8). ^l~~ ~~Mini8terin~ those nlQns and snecs is n~rt of the basic 8 perce~t.
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If .'1. þ1'oject cost roes l1!1, there is ~dnitional engineering costs. ~'~r. Kasm.'1 noted the
'!'"Iei""lll"!.!' r:í ty r:01lnr:il ~'eetin~
T)p.r:~""bp.!, r1, 1Q77 - ¡~irlUte8
n.,~~ S
(Dr'"1.irie "!""f1·~"ui Overrun, Continued)
Ti:r~ ts n0t M..,l>:"Ï..n.'š ì'rh:1.t h:; norM:1_11y T!l,".ðe for þrl")fit O!1 thir; rroject becpmse of the ~hrrn!jes
t~",t c"'.r.'!e D.bo1tt; the t~e fir~ is Ij.~ited to the 8 ~ercent fieure. DtGC ussion ì'ms on
c"'.~:r.yin:,: t'he i te!1 ove!" tl"') rtnother r.'!eoti~¡:; for further cornrwnts and resident input.
~~ri.rnl()w Pol;1_sA1:-8Pr;,~ested .'1.11 the !'1eo!,le involved on Prairie :7oad be notified of the meeting
è"J.nn the da to.
!)('m~ .c;tAAle. IhGt1-t T,rme i3.~d_~.'1i_rie P03d - asked the following questions of the Engineers
to be r~.nGì'.rered rtt the '~T1ecirÜ ~·¡eetin['; on !'rairie 'P08.d: TIe SD':l the crading level planG
lon~ nefore R'1rneG 3re~ w~s platted; they cut thnt rand 10 feet "nd now the City built tre
rnqd b~ck un 7 feet, This should be coordinnted when buildinG a rond, !1r, Steele ~lso
st~ted it see~ed like [1 mystery about the unusable dirt in tbe road; how many soil borin~s
werc done ~nd why w~sn·t this knovm before ~oing into construction? T'he original ~lißnment
of the ron~ went over t~. Hol~8ek's deepest pe~t bOG. ~~e sug13Dsted o.t the next Meeting
they discuss wñat is ~oin~ to h~p~en on the southern end of the road.
'T0TT0'T 'hy J:,.'''lchins1-:i, .')econfted by 1,'rindschit1, that WD hold a Specinl Council meetinc on the
Pr1j.r:i.e "':1oarl Project on ,TaTIu."1ry 12, 1978, ~t 7:30 P.M., at the Andover City Hall, and in-
form <1.11 r-tffected TJronerty owne~s :tn wri tine of theS:~eci,'11 i'!eetinlj. l'!otion carried
nn:"lnî.t"!ously.
þ.'I1r")t.;:,q f:'rmntv '1H:i_ldj.n~· "Per!"'!i.t
P0r¡tT()"I by O:",ttel, .';econr1ed by TJ<"tchinski, thA.t the City rtuthorize the Building Official to
iSG1.1B ry bullcii.'!1~ parMi t to the County of Anok'J. for tbe County HiC;hw·'J_Y De:po.rtrnent l~aintenance
Bui.lrti.ngo l0cated O!l the s0uthe.'1st corne!'" of the intersection of !In.nson Boulevard and Bunl,:er
Inke Pr")!"I.d with the 1l11der8t,"1.ndin~ th:1t the bllildin~ perr.1it :J.nd the ·gAG charge will be
~11.thorized by the f:'ounty rm 'Dece!:'1bcr 13. Discussion: nuildin~ permit is to be issued
to the ccmtrr-tctr:œ, Ado1n'hson :J.nd Peterson, rirw will pé:ty the building IJermit; the County
will P0Y the SA~ ch~r~e. The Clerk noted the ~l~~s have been reviewed and the bui1din~
nGrMit is re~dY,to go.
I
Cnuncilnerson Orttel IT~!)TT.'I'èn <;"1T. :'OTIO'r: That The Council authorize the Building Official
to issue a b11ildin~ pernit to Adolphson and Peterson, contractor", for the COU!1ty of Anokn
T!tch'í'my De""9''1rt!:'1~nt H~i!1ten,~nce BUildin'~L to be loc.qted on the southeo.st corner of the intŒT-'
sect:i.on of F;"Jn:;l')n 'Bo1l1ev."1.rd and Bunker ako Road with tJ18 understandi:r..~ th;'1t the SAC
,
ch,~rp;e wi.11 be nnthorized by tte County on Dece!:1ber 13, 1977, ,1econd still stnnds,
,
?'otion c~rrted 11~ani~ou8].y.
I
He..,ñlj1'!~reek T:I;'1ntiJ,t .C::~'h.()ol/AMenr1ed Snecinl Hse '!'er~i t
1
T,a.rry "!"'!etzl-"'ff, ¡r.h."1.i~MGn of the Plé1nnin~ rtnd ZO!1in~ C01;JmisGion, reviewed the Comnission's
reco~Men~~tion ~()r an~~ov~l of the Ane~ded ~~eci~l Use PerMit as it is comnatible with
I ' ' ,
~ity 0rdi~~ncc3.
I
!·rnrrT("'''r by ~!".,nder¡TA.,qn, Seconr1cd by '7';. '1.~.,chi tl, adoptinFj the follor/ine rC30111tion: That
the r:ity of ,~nðl")ver, Cr:mnty of Anah::,., ,~t2te of !fil1.neGoto., n resolution 3.pprovinr, an
, åMe~ded ':-:~er:i;"1.1 ¡TT8G ~i'?r!!1:~_t Tor ~·;e1.ðowr;ree1-: '1,~~ti3t Church. (!jee Pesolutio:l P139-7)
Di.sCll">.'1i on: 0:'1 the r;t:ï.tel"lent ny the n .".. Z th;'1.t the "ddi tion of rr:ldes 11 n.nd 12: 1':ill not
. I . C
i"'r:"'~~"')"':A t'h~ enT''')llr1e'1t. '.:r. T"etzln.ff c!)~""e'1ted the !' ?~ Z ciiscu::;sed t:!1is él.nd it was
dete~~t"e~ t~~t ht t~e nT'e~e~t ti~e t~e~e ~re no students in the 11th a~d l?th ~rRde8.
"'~"i.8 T1",,1':~8 ~t ~r")b::tble fOT' the ,~th, 9t'c1, ."'1nd lOth ,r;raders to continue their erlu~[ttion at
tne.'19 fq~tlittesl. ~he ~ddition tn the lO~Ðr ~r~des could ~e~n ~otential incre~se3; but
the .lith, 0t~, ~nrl lOth f,rn.òers arc ~lre~dy there and will not increase enrollncnt.
Peg;1Jl-1.r ~i ty r:olJ'1cil t~eetin~
De~el"lber 6, 1977 - ra!lutes
T',tp;e 6
U~e;'1_do':.rcT'eel: B.,~tt~t:)chool/Af.1enr1ed ,f;!Jeci:':!.l Use Porr.li t, l3onti!1ued)
~nhn ~he~~er~ ~h~jrm~~ n~ t~e ~chnol no~rd - the number of st11dcnts in e~ch ~~ade M3Y
ch~n~e fro~ Q!le Y801" to another and even within the school year. The rhY8ic~1 þlan itself
li.rÜts 1'!h-:.t C0.'t1 be clone. The !'l,~xÜ'1un enrollment in the bllildin~ r1:'1.TI hn.s not chë:1.n?;ed.
tfntton c~rri.ed un~niMou~ly.
tlf1:'en,!1 '8r;t"!tc8 - Tlrp-limin:-l""v Pl:'1t
1~. ~etzl!1.ff st1.ted the nresent P ~ Z h~G not h~d Bn o~portunity to review Oge~Q ~GtDteG.
If it iG referred h'1c'-:: tf') the 'Plnrmin,z Comm1.ssio!1, he ;"lsked for specific direction frot'l
t1-le r:-f)un~il ':lith rer;-,rd to the chan!!,cs in -ro1icy in the City Gince 1975 when the !)1él.t
\V,'s lrU"~t " nnr')ved. r:OHl1C tl T'erBOl1 V,"l.nderI"'''.,1.n stn. ted it is the GR.r.1.e Ordinance in effec t.
n~n ~Mith. ~AV~~, ~resenteñ conies of the Preli~inQry PlGt Gnd explained some of the
~ene-~l ChRn~eG '8 ~ reSlllt of the County ch~nGin~ the roads. Ire also showed a revised
::;lretcl: of t1.e n1~t ;").nd nrfJprJ'3ed !"utting in blo.c1o:top roads. '!'·:-1.yor Windschi tl requested
t~e D ~ Z revie~ the ~ordtn~ on the orj.~in81 recom~endQtion, Item 7, requesting a Variance
r""0':1 ·~ect:ton 17.01, Ordtnrmce 10, ftGee~" to be ler;itiMate -- they either Dre or D.re not
le~i.tí_~;")te. r:oll~cilner~jQn V:1nderT~:,![1.n :1lso requested the "?In.nnin~ ComMiBsion to reviey/
the 8lJ.bstp.1!ti:1.1 nUMbs:r of ll"')ts that do not Meet width requireT.1cnts ;J.nd also to revie'\'1
the ~iGcre~~ncy in the ~~~k18nd.
~T()n by V~nderT/·J.an, SecrJ!lded by !fc~lure, th:1t the City Council refer the T'reli:.'!.in:1.ry
~l~t of the n~e~9 ~st~tes b~ck to the Pl~nnin~ and Zoninß Go~~ission for review and that
~n eScrow deTI~~it n~r ou~ ~scroIT 0rdi~?nce be 'est~blished. Discussion: Since the County
~ .
1-,::>_s t~J'Cen SOr.Ie l:'lnd, less T','1.r~:Ié1nd 'would be required. This is also to GO to the Pr:trlr.j
'Pc~re'1 tio!l '":om"::~.3.ston for review. notion c:1.rri ed un:",nimounly.
r,'nml'>mni.ty .sc1[l")r')l T)en?_~t
I
~'T,",,!lCV Tr~"'m;-rnt COl1rdt~tl'1r for the ~rJ't"1~unit~' ~c:h()ol, reported on the success of the fall
""ro~'!"''"1!''1, the f1JJ::'1ber of ntudents in e.:tch cl::.ss, the activities donA in soMe of the cl.;t'sses,
i'nd .,lso the n.cldition of SQrle clA.:'>:Jeo:; for the \'!inter n~o¡:J'r."'.r.1.
,T....'TI~s S'tp.\'......rt. I ni.re_~tor of the .ll.dvisory C()U!1Ci~, eX)~ai~ed t!1erc is Q position on the
~I"')u~~il for n. re~re~ent~tivp. nf Andnve~ to re~resent the City's need with re~2rd to the
Ap.v~li')~!"!ent ~'1d I (')ver. ;1.11 ~01 i.cy !1J.,Qnninr; for C0!'1,,?!11?1i ty edllcrt tion. TIe. recommended a Counål-
'>"\~-s()n cn'1'1:i.de!' the T'os~_tinn, .~.S they c·..,.n be2't re~re,'3ent the City's 1'Jo8itiorr 2nd several
I')th~'!'" ~t')r:"""111rri.tt$:; :'re ·"T1,ointinr: c.:cmncilnerson8 to the Advisory Council. T~e Council
t"H'?Ati.'rJ.ø::; "1.:':"~ thé f'ourth ""hur~d'1.Y ()f eve!'~ r!ont'!1 ....nd so~e subcor.1~ittee work will be involved.
,. "
~·"'''·Y'''''''' ·7i.nd'i~'h..¡_tl vnlnntee'¥'eò to 'i8rve on the Connell. The item \'[f';-; c:1.rr:i.ed over to the
,
!'.ext re!\nl!"Jrly '1~!1ed'!11ed 80nne11 !"!eetíTIr' Tor Ltnno-int:nent.
. I . . . ~ -
nl"'!1ni_n~"nA. Znn-i TIS ~n!"1;"¿_2':;i(' ",z.:Jl3:.rmin"" c.:o:r..s111 t".nt
I
!~. Petzl~f9 estiM.,ted the cost" I"')f ret~inin~ ~ plnnnin~ consult~nt, the publication of
,
t'he n~d~ted Co~~re'he!lGive Pl~n ~nd the C0r.1MUnity Profile ~nd the related costs reß~rdin~
Pl~.nni.n~ PlnQ Z'ì~i_nr: r.r:H!1~isr;ton cost", secretn.:ri,'ll Gun,!)fJrt, and Citv En""ineer SUD"Oort on
\ . ~"..> ~ -
t1:e nror'r"nn to be ",:,s,79(). ":'he contrrlct ì'/i_th ¡-1id\'183t ~ln.nnin(", tncludos the imnle!:1.ent~tion
, I ... ~
n!,nce:'">s of the -.,1'1.'"1. ~!r. Petzl·'1.ff will forrr::>.rd the actu:1.1 contri1ct ','lith !Tidy/est Pl:lnning
,
to tlle í;rmnctl b1 be p.cted l1TiOn n.t tn.e T)er;crlber 2:) c.:ouncil nectinß.
n,r1:/necre't<.on IC;O",''1Ï.C,8i o'1/'<'ill .~i tec'
GO'ITIcilnc!'snn VrynderJ?~n b~ou~ht to the Council's ~ttentio~ the probleM3 th~t could be
C."'.llsed by G.llOì'!~_:nr; CfJlu.~bin. ~reif,1tG to dum~ their concrete chunks in our p:trk are,"'!. i.n
ex~h'1nr>;e f()r the f:i'.rc trn~k; th08P. ~roblen:> beinr; the P~A ,,",ould consider ì'rn.':1t we r'\!'e doirre
'!Jc?,'t1ryr Clty r,Oll11r::i1 ~~eetin~
Dece~ber h, 1977 - Vinutc.~
~~f\e 7
(n',:"k/""'e~t'e,....tlon ~(,H'1r:1i.Gsi"H1l7ill ,r;i tes, Continned)
"'~ ,"\ i!e~I'))5ti.r)n l::"ndfj_ll, !"1e,"'!.n1.ng the!'e would be ",:ermits é1.::1d r;uidelines to opernte froM.
A:1d t11 i.R t.s to b~ ñrme i.n tY¡e loy, westland ~re;1.s, the D"'T': vfOuld then becoT1p. involved.
~·.1R0 , "Í.i1 srn'1e w"'ys it :t:'> .'1. f1()r.'11 tSGue in is tne fire t~l1ck worth what the rc-sidents
~·"1.ve tn ,"'!ccP.;->t, r".·.,tert~.l:"i f"'nr:1. ·"1-:1otho,... cOr.1r.m!li ty. She felt the ramific~tions of this
'1.....8 t10t bei.n~ loo'\:ed ,.....t ".::1d tffi concern fa!" the environment is not being fully explored.
n"1Yl"'Jr l.'.ri..nr:lschj.tl ex~l:\:i.:ned tho P"1rk RoPtrñ. !lOG rrlreD_dy com:ploined that refuse fror.1 the
1~~r0vement ~roject~ have not bee~ used to i~prove City p~rks. It is obvious that some
of these n".r1'::l h8.ve to be built up before they Cdn be used. CouncilpŒ:'son Orttel felt
i~.rh."J.t tl-Jey ".re i·.r......nting to do would. be of v;11uc to the (ji ty; somethinG we would normQlly
h"'ve to n......y to .!j± 1.ccor:'!!,lj.shed. If there i8 ~oing to be a problem with PCA, that should
be r1rld'!"cf;ced ;:1nd should be inver>tig,"!.tcd.
~'he Cle!'1,:: "'::',8 di.rected to investir:ate the m:ltter further with PGA D.nd with the DH:? and
to ~10ce this ite~ on the next n~end~ for disposition.
?r)~~ ~oM~i.ttee - CloGtn~ of ~treets
rrhe rjlerk reported r-~r. Thu,!"r,ton instructed ~.'T. ~fuscovitz to ord~r signs to clo::>e Tulip
~treet and 169th, If the si~n3 are ~ut in ~ccordinß to the mGDu31, the cost will exceed
~C)()O. !)he t~.lked i':ith Burton K1:':?abel Qbout WlVlt had been done on this ro;¡d in the pD_st;
~~ i~for~ed he1:' he h~d ~cver 8now~Iowcd it beyond ~ cert0in ~oint on Tuli~, GO we are not
nbl:! ~,., ted to le:'.ve it 0"!1en or ~et it re!J'1ired tod:ty. The Strite told Hr. !~uscovitz that é1
ro,r! c~n be te!:rpor,"""i.ly r;lo·sed i':i.thout ,'1 vO.c;J.tion for repD-irs. T~. Lindquist stated it
i,8 ~ rl·"n~ereI)11.8 rOGd rtt thts 'noint :1nd .:1_ "[Jotenti.gl li.'1.bllity to the City.
Ihy')'t' 1,'!lnr1_schi_tl ~u~cested !Jutting- 1131 reflecto~ized 8i8'n8 for so~e w~rninß. CouncilpersCl
tnr-hi.ns1,:t ~p;'''''e(d [11")1':'1.8 "tM'TIedi'1te 0~tio~ should be taken in situr:ttions like this, D.nd vIe need
w"rni.n.r? 1 i,r,ht~ fo'" th:1t pUT"!10se.
V0"'TrHT by O"t'ttel1 Ser:onr1ed by HcClu:rel thQt the item on the proposed closinG of ~ulip
Street netITeen 165 and Ih9t~ be :referred to the Do~d Improvement ComMittee for their
re~I")~~end~tion~~ l~otion c-'1.rried un'1ninously.
':Pruch;: Pronor>-'11
GeYJ.erQl CQTISen.'31t8 i'r"1..G tho.t the present truck i3 in adequ.'lte condition and should not be
tr~0ed in at t~in ti~e.
C¡;:~A (1p"t/S"Scil~l "roject
1
~ouncil!Jerson I-"-"l~hin8ki reported the rt'1jor problem at this time is su:rervisory su!'port
for the C~~^ en~loyeeG. ~he ~ond In~rove~e~t ~orn~ittee is lookin~ for Q rccom~endQtion
,
f~o~ the ~e~Gonnel ~on~ittee or the Gouncj.l or fro~ the City Employees t~e~0elves for a
solution to the nU!1ervj_sl)!';{ Guyrport. The Clerk noted thnt\nok-'1 County hires él sixth
~ersnn ~or Averyl five (j~TA cM~loyecs ~~ ~ Gu~ervisor, rQyin~ 0n GdditionQl s~l~ry for thQt
n~si tion. They f,et this b:lck bcc:"tu;;e of the nu~ber of cr.l!Jloyees they are :1.!'Jplyin.,:,: for
~~nrì t~e I0 ~err::ent C:1.!l be GAt rU:~i1in.st rJ_d~inistr;)tivc costs; i'lC used that for sr.l;'lll tools.
i .
~o~ncil~erson T~?hinnk~ 8u~~ested ~os~ibly this can be approached aßRin in ~ few r.lonth8
0fter othe~ cte~itions ~re M~0e on ~erso~~cl M~tters nnd equipMent needed.
"'eC~btem~"t fnr the "etroTJnJ,ibn COl1TlCU
r'f'ne Gle~k S1)~'!:e:]tori !"el,T~iti.no: the letter I')f Octobe!' 5 to 3cb f!az.'1ner:; for the record, Cotrcil-
"!"1ern0n T,,"ch:i.nnk~_ n0tect the 0.ifference hetv,~en the .C;ysteM8 ,gt!1te~ent .ôtnd the City's pro-
je~te" no..,ul-'1tton :""tr:l1r'9S for 1990 is 3,n00. He felt the re~sons the City's !,rojection
is the ~ost ~c~u~~te is be~~u~e the !~tro?olitnn COltncil b~8ic~lly csti~ates no cro~th in
onr ~ur"l ~re~; h0WGVer, Andover's rolicy in the rU~Jl nrO!1 is to ~llow 2~ pcrc dcvelo~~ent,
-.
"'~c;111,""I_r ¡;;.ty G""1 _'rl~i_l '~eetinr,
T)8cer.1be.... ~, ]977 - ~Jinl1te'3
'D"'!.r"~ n
(T"e~():'ñ') St,""ttC!'1ent f"or t1,e HctroTloli.t,'l_n Council, Continued)
f!11.cn vIllI re::mlt ~_n tne 3,nnn p0!11.11ation incre-'1.se. !f8 thour;l1t ~'Ie r.1.in:ht 0.180 oerd thcr.! él
cn'r.Y of on.":' COr':nrcher.rdve Sewer '!"01icy for thei:, considerGtion. "!:'or Ge,,",cr !,urposes they
.'1!"e not cO!1:'Jiderinr: the r::i.ty ,'3.n "1,....'-vinr; ,'1. rur.:tl <""_rc!1, yet for the Com::;rehensive Pln.n.ning
m}~n0."e~, they ,,,,,-re io''lyi!1~ there is .1. rnr::\l 0_:t'e::'!_; !1nd their po~uln.tio~ ficnres in the
';yste!'1s ~t,"",temel1.t :lctu'111y Sr.OVl n èecrc.1.se in þOþ1l1.9_tion in the !'uY''l.l rlrc::l.. He felt the
City ~hn~11 m'l.l~e ~ st'l.teMent nnd it should be ntron~ enott~h to indic~tc th~t we did O~r
"!î"'rt ;'1~r1 tolr] then \'lr.."'!t '.','0 "'re nl,'"'\r.!ling for. Councilperson V;1..:r..dc~L."1:1.n stn.ted 30r.1C of the
('ne8tion~ ("If the r.:ounc:tl were é'.l1s\'lcrcd.
~~~ by Orttel, ~e~o!lded by Tpch~nski, th8t the Council direct the Clerk to redraft
~er letter of October S ~nd enter j.t ~G ~ st~ternent for the record at the Public Ire~rin~.
~.rn'T1'<: ()H unTT0~':: VS~-L."_chinski, H~Cln!'e, Orttel, '..'TindBc~i tl; ·rO-V.-J.nder!J.'),'ê1.n
'lottO"1 c~r-~_erl.
~~t;:.1 '''AetiY1~ T):'1te - Dcrr;n"1r'el
T)î.scns~"V·m ':Inn 0n the 5.tems tl1 be discussed: two eMployees hFtve not had their rlerit in-
CreQge':1; est!1.bli.sh -"1. T'1tle'l'.:;e !Jolicy; two employees h3.ve written sever-"!.l letters to the
~('I11n~il ~,~ the Personnel Co~rnittee a~d h'lve received no response; ~nd the cost of livin~
rn.i.se:::;. Connctl~erson Vr!.nderJ/1..'ln noted there is e 'Personnel Com!"'!i ttee meeting on December 15
w~~~h c~~ ðe~l ~ith ROMe of the~e issues.
It W0S ~lso det8r~ined the follo~in~ Per~onnel IteMs be on the DeceMber 20 Council Agend~
nertt r,gî.ses for ;-:r. ~hurGton and ~-'s. L:i_ndqlli::>t; discussion on the cost of livinG raises;
::md AdMinistrn.tor nnd Cle!'k/~re().'3urer Pesolution ,qnd ndvertisin~ for the AdminiGtrZ"ttive
1)()si. ti.on. ~·r'1.y()r ~'rindfjchi t1 would like to h3ve PI. meetinr, with .1.11 er.1:rloyee~, pOGsibly after
the 20th, if need be,
AnDrov~l of C1~iM8
r','l""T()"\r by ;fc¡;'lure, ~econded by Orttel, thD.t the Council n.!'prove Cl..qir::.s PaYMents from the
(\~ne",'l ':1nÜ1S, ';u"1ber 151,5 throu~h 1573 ""d 1571, throue;h 15,S3 for" tot,Ü '\13,971.27;
nnd frnm the 1075-1 TMnroveMent "'und, Checks 161 and 162. for %6,207, 5,g; 3.nd from the
lq77-1 'M,un~l, Checks ~n!+ thY'()ug-h 207 for ~9,?27.2B. J-!otion carried un'lni~ouGIy.
lm'!'Tn" by !~cr:l"rl, ,q eo onòed by Jpchinski., to "djourn. Hotion carried unaniMously.
I
Heetin,,: ."1r1jo'lrnert .'1.t 11:43 Ti.r.!.
I
"e,,'ecU,,11y 811lJr¡;.tted, \
1-<-------" . \ 11
~~~\0-~~ __ '/11\'
"·'rce1h A. "e"c~ \ .
Dec()rdin~ ~e~retQrv (
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