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Home My WebLink AboutSP March 9, 1976 j CITY of ANDOVER SPECIAL COUNCIL MEETING - MARCH 9, 1976 l. Call to Order 2. Agenda Approval 3. -Approval of Minutes - None 4. Public Hearings _ None 5. Petitions, Requests, Communications a. Park/Recreation Board Applicant Interviews b. Planning and Zoning Commis sian Interviews 6. Ordinances & Resolutions - None 7. Reports of Officers, Boards & Committees 8. Unfinished Business - , a. Assignment of Duties under Ordinance No. 31 - i 1) Thurston/ Lindquist letter of duty designation 9. New Business a. Building Inspector /Deputy Assessor /Tree Inspector l. Selection Procedure - Interview date _ Salary- Starting Date. 10. Payment of Claims - None I ll. Ad·ournment NOTE o COUNCIL: I HAVE RECEIVED THE CAB FACILITIES STUDY COMMITTEE REPORT-IF ANYONE WISHES TO CHECK THIS OUT, PLEASE SEE ME. PKL j CITY of ANDOVER SPECIAL CITY COUNCIL MEETING - MARCH 9, 1976 MINUTES A Special Meeting of the Andover City Council was called to order by Mayor Richard J. Schneider, at 7:30 P.M., March 9, 1976, at the Andover City Hall, 1685 Crosstown Boulevard N. W., for the purpose of interviewing Park/ Recreation Commission Applicants, assigning duties under Ordinance No. 31, and setting up a selection program for the prospective Building Inspector applicants. Councilpersons present: Holasek, Rither, VanderLaan, Windschitl Councilpersons absent : None Also present: City Building Inspector, James Thurston; City Clerk, Patricia K. Lindquist; and others. Agenda Appr9val - , , MOTION by" Windschitl, seconded by Rither, that the agenda be approved as presented. MOTION AMENDED by Holasek, seconded by Schneider, that the meeting adjourn at 11 :00 P. M. , regardless of extent of business remaining. Vote: (Amendment) - Yes - Windschitl, Holasek; No - Rither, Vander Laan, Schneider. 'Amendment defeated. Vote: (Motion) - Yes - Schneider, Rither, VanderLaan~ Winds chitl; No - Holasek. Motion carried. Park/Recreltion Commis sion Interviews The fOllowiJg persons were interviewed for the Commission positions, with fifteen minutes allocated for each interview: Jerome bpham Wesley Mand Gary Scholla Phillip Rzeszutek The fOllowin~ questions were asked of each applicant by the Council: 1. Have tau read and become familiar with City of Andover Ordinances pertaining to Park and Recreation Commission action? 2. What hre the duties of the Park and Recreation Commission? 3. Wba't' 'bo p=po,o of fuo CommooHy Dovolopmoo1 Pl.o? 4. What s the purpose of the Comprehensive Park Plan"' 5. What s the purpose of Ordinance No. 10 as it pertains to the Park nd Recreation Commission 6. Base~ on what you know about the past history of Andover, and its present condition, what programs, if any, in terms of community development or refinement, should be initiated for the residents of Andover relative to the Parks and Recreation Commission? I Special Council Meeting - 3/9/76 Minutes _ Page 2 Interviews (continued) 7. What do you feel is the Park and Recreation Commission's responsibility to the residents? 8. In handling a particular situation, i. e., such as parkland dedication, what criteria would be used tCID arrive at a recommendation which would ultimately be acted upon by the City Council? 9. As the City of Andover grows, the Park and Recreation Commission will be required to devote an increased amount of time to the park development and recreation programs in the City. With this in mind, would you be able to devote a minimum of one meeting night per month, and would you also have additional time available during other periods to review documents, reports, plats, or to serve on sub-committees of the Commission? Would you also have tiITle to attend public hearings conducted by other governmental units which would have direct bearing on Park and Recreation Commission policies established by Andover? Would you have time to attend meetings in other municipalities in order to gain some insight into a particular is sue which might pas sibly come before the Andover Park and Recreation Commission? 10. Som~ neighboring communities have more stringent requirements I regarding land dedication for park purposes on proposed subdivisions etc. IFor example, Coon Rapids does not allow any "tot lots", but has a minimum of four acres for any lands to be dedicated. What are the , reasons for this dedication requirement? I Other questions relative to work, municipal, and other recreation related experience I-vere directed to the various applicants. The counci~ was furnished with a rating sheet on which to record their opinions on the responses to the questions. I MOTION by Windschitl, seconded by Schneider, to direct the Clerk to place the Resolution Establishing a Parks and Recreation Commission for the City of AndOver,~n the agenda covering the meeting on March 16, 1976; and approve me bers subject to adoption of this Resolution. Motion carried . l' unanImous J' MOTION b , Rither, seconded by Holasek, that subject to the adoption of the Resolution Establishing the Parks and Recreation Commission for the City of Andover, Jerome Lapham be appointed to the Commission to a term expiring on December 31, 1978; Phillip Rzeszutek to a term expiring December 31, 1977; Wesley Marid to a term expiring December 31, 1977; and Gary Scholla to a term expiring De~ember 31, 1976. Discussion on the expiration dates indicating two , three-year terms still open. Vote: Yes - Rither, VanderLaan; No - Schneider, Holasek, WrdSchitl. Motion defeated. I ! Special Council Meeting - 3/9/76 M~nutes - Page 3 Park and Recreation Commission Applicants (continued) MOTION by Windschitl, seconded by Holasek, that subject to the approval and adoption of the ResolutiL'n Establishing a Parks and Recreation Commission, the following persons be appointed to the Commission: Jerome Lapham .........Termto expire 12/31/78 Phillip Rzeszutek.. .. ... . " " " 12/31/78 Wesley Mand............ " " " 12/31/78 Gary Scholla. . . . .. . .. .. . " " " 12/31/77 Motion carried unanimously. MOTION by Rither, seconded by VanderLaan, to direct the Staff to re-publicize the three openings that exist on the Parks and Recreation Commission, placing the ad under the same procedure as outlined in the Selection Process Criteria. Motion carried unanimously. Planning and Zoning Commission Applicants Arleane Nehring and Theodore Lachinski were unable to be present for their scheduled interviews. (Mrs. Nehring was ill, Mr. Lachinski had a previous commitment. ) MOTION by Windschitl, seconded by Schneider, to appoint Kenneth Orttel to a three -year term on the Commis sion expiring December 31, 1978. Vote: Yes - Holasek, Schneider, Windschitl; No - Rither, Vander Laan. Motion carried. I I MOTION bYI Rither, seconded by Vander Laan, to appoint Marvin Christenson to a three-year term on the Commission expiring December 31, 1978. Vote: Yes - Rithe~, VanderLaan; No - Windschitl, Schneider, Holasek. Motion defeated. J MOTION b'l Hcì¿Jék, to appoint Arleane Nehring to a three-year term on the Commission expiring December 31, 1978. Motion died - no second. MOTION bJ Rither, seconded by Vander Laan, to appoint Larry Retzlaff to a three-yea~ term on the Commission expiring December 31, 1978. Vote: Yes _ Schn~ider, Rither, Windschitl, VanderLaan; No - Holasek. Motion carried. J MOTION b Rither, seconded by Windschitl, to appoint Ralph Kishel to a three-year term on the Commission expiring December 31. 1978. Vote: Yes - Vand¢rLaan, Schneider, Rither, Windschitl; No - Holasek. Motion carried. I MOTION by Windschitl, seconded by Holasek, to appoint Theodore Lachinski to a two-year term on the Commission expiring December 31, 1977. Vote: Yes _ Schneider, Holasek, Windscpitl; No ~ Rcither",:"anderLaan (:)pplic~nt not intervi~wed.' Mot~on~ca..!ried. C(: ¿¡~'4..),¿jc-J"tL ð:t.:..~Ù__~.:..-x.{,..-t J).( ,P"~,¡;:_,ik-t_,, , ,~ ' .¡: !?'I' I ¡" U' I ' 1 " . J' r ;~~ .t..;J.....v. '- ~}'J " ,J t".-"". O_~'~_<:-"'_ .~_( .....--J'.,.,.~ t-(.«~·-~·'f<.~, "1._ '·.f.'·"" '.", -' - .' -. , Î Special COUl. .1 Meetin~ 3/9/76 Minutes _ Page 4 Planning and Zoning Applicants (continued) MOTION by Rither, seconded by VanderLaan, to appoint Donald Jacobson to a two_year term On the Commission expiring December 31, 1977. Motion carried unanimously. 5-Minute Recess Meeting Reconvened - 9:30 P.M. Assignment of Duties under Ordinance No. 31 MOTION by VanderLaan, seconded by Rither, to establish the position of Acting Administrator, who shall, in the absence of a City Administrator, be responsible for all duties delineated under Ordinance No. 31, with the exception of those designated as the responsibility of the Building and Zoning Official/Assessor, and the following: Section 1. 02, Subsection 5 Section 1. 02, Subsection 6 - "Capital Improvement Plan ". And that the Clerk/Treasurer, Patricia K. Lindquist, shall fill the position of Acting Administrator. A lengthy discussion was had covering the ramifications of the title of "Acting Administrator ". The Clerk/ Treasurer stated for the record that as outlined in her letter of February 11, covering her request for the title of Temporary or Acting Administrator before accepting the duties, she did not want lor expect this to be a permanent arrangement, in that she felt there were others available to fill the position of "City Administrator" in the futurel who would be better qualified. Vote: Yes - Schneider, Rither, VanderLaan; No - Holasek, Windschitl (felt the duties could be assigned to the Clerk/Treasurer without the assignment , of any title for the time being). Motion carried. I MOTION by Ivander Laan, seconded by Windschitl, to establish the position of Building and Zoning Official/Asses sor, who shall be' responsible for those activities cövered under the job descriptions for: , 1) Building Official (this includes Road and Maintenance Supervision) 2) Zoning Administrator I 3) Assessor And that JaJes E. Thurston be as signed to fill this position. Motion carried unanimOUSlY! I I Special Council Meeting - 3/9/76 Minutes - Page 5 Selection Procedure for Building Inspector /Deputy Assessor / Tree Inspector MOTION by VanderLaan, seconded by Holasek, that James Thurston be directed to evaluate the recommendations presented to the City Council for the position of Building Inspector; and that he recommend to the Council five (5) prospective applicants for the position, and that the Staff set up interview schedules for those five persons. Discussion on persons other than those recommended. Vote: Yes _ Schneider, Rither, VanderLaan; No - Windschitl, Holasek. Motion carried. Discussion on the motion, with Mayor Schneider noting that he had misunderstood the que stion. MOTION by Schneider, seconded by Holasek, to reconsider the vote. Vote: Yes - Holasek, Windschitl, Schneider; No - Rither, VanderLaan. Vote rescinded. MOTION by Holasek, seconded by VanderLaan, to take under consideration the list of ten (10) names recommended by Mr. Thurston, and that the Council each select five (5) of those persons; and set up a date to come back with. t~, ~ names on Thursday, March 11; and if time does not permit that night, another date be set,' Mction carried unanimously. MOTION bi VanderLaan, seconded by Rither, to adjourn. Vote: Yes - Rither, VanderLaa~; No - Holasek, Schneider, Windschitl. Motion defeated. I MOTION by; Windschitl, seconded by Holasek, to set March 30, 1976, 7:30 P. M. I as the date and time to interview applicants for the position of Building Inspector. , Motion carried unanimously. MOTION bJ Holasek, seconded by Windschitl, to put on March 16 Agenda, discussion 6n hiring a Professional Personnel Consultant for salary review. Vote: Yes 1 Schneider, Holasek, Windschitl; No - Rither, VanderLaan (felt , the report prepared by the Clerk was sufficient to use for guidelines). I Motion carried. MOTION bJ W-indsch,itl, seconded by Holasek, to set the salary range for , the proposed Building Inspector between $11,000 and $14,000 per year. Vote: Yes i Schneider, Holasek, Windschitl; No - Rither, VanderLaan. Motion carried. AdjC\urnmeJ MOTION byl Windschitl, seconded by Holasek, to adjourn. Motion carried unanimous 1',). , ,M;eting adjo rned: 10;5û P.M. '! ¿. //. / ~ I P ,~_// .......~~ '-~ . ~MI{;¿·· . . ¿ . 'éif--C~ PatrICia R. ~CtqUi'S -/J lerk I. ./ 1/