HomeMy WebLinkAboutSP February 5, 1976
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CITY 01 ANDOVER
SPECIAL COUNCIL MEETING - FEBRUARY 5, 1976
MINUTES
A Special Meeting of the Andover City Council was called to order by
Mayor Richard J. Schneider, February 5, 1976, 7:30 P. M., at the
Andover Community Center, 1685 Crosstown Boulevard N. W., Anoka,
Minnesota, for the purpose of discussing employee replacement and
staff restructure.
Councilpersons present: Rither, VanderLaan, Windschitl
Councilpersons absent: Holasek
Also present: City Clerk, P.K. Lindquist; Park/R (creation Board
Chairman, Jerome Lapham; and G. Rogers, res ident.
Agenda Approval
MOTION by VanderLaan, seconded by Rither, to approve the agenda deleting
the following items: 8(b)-Cost of Living Increases, 8(d)-Service Charges,
8(e)-Animal Control Contract, 8(f)-Gopher Bounty, 8(h) -Xerox Machine Replacement;
and adding Item 8(i)_ Bridge Cros sing Resolution. Motion carried unanimously.
The Special Budget Meeting scheduled for February 10, 1976, was discussed.
The meeting was re-scheduled for Thursday, February 12, 1976, inasmuch as
two Councilpersons would be unable to attend on February 10.
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Administrator Re signation
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A resignation was received prior to the meeting, giving the effective date of
resignation1as March 6, 1976, with the last day of work being 5:30 P.M.,
February 5,1 1976. Discussed was the notation in the body of said resignation,
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of full salary to be paid during the 3D-day interim; and the inability of accepting
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the resignation with the salary stipulation therein. The Clerk was directed to
contact Atto1rney Hawkins on the following day, relative to the legal ramifications
of refusing to pay the 3~-day salary unless Mr. Werner returned to work for that
'0""" of '10. Tho Coo"," ""ood '" moo' on F"day O"~'og 0' Sabnday
to act on th resignation based on Mr. Hawkins recommendations. and findings.
Staff Restru ture
councilPerstn Rither suggested the following staff structure for the interim
period until ¡SUCh time as the City felt it necessary to re-construct:
Position 1 - Clerk/Treasurer - Be assigned the Title of Administrati,ve
1 Supervisor to cover handling the duties of the Administrator.
Positi n 2 - Building Inspector/Assessor/Zoning Administrator/Road
I Supervisor/Maintenance Supervisor.
Position 3 - Building Inspector/Deputy Assessor/Tree Inspector
Position 4 _ Maintenance Man / Park Maintenance/Weed Inspector
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Special COt..__~il Meetit."f February 5, 1976
Minutes - Page 2
Staff Restructure (continued)
Position 5 _ Clerk I (Planning and Zoning Commission/Building Inspection)
Position 6 - Clerk II (Utility/ Park Board)
Position 7 - Part,-time Clerk I (Deputy Clerk/Treasurer)
Position 8 - Part-time Clerk II (Recording Secretary)
Discussion on 1) dollar savings, 2) performance of duties within hours, 3)getting
top value for dollars expended, and 4)title of Administrative Supervisor.
MOTION by Rither, seconded by VanderLaan, to establish the positions as
listed in Items 1 through 8.
MOTION AMENDED by Windschitl, seconded by Schneider, to remove the
title of Administrative Supervisor from Position 1. Councilperson Windschitl
stated that the Clerk/Treasurer/Office Manager Resolution adopted by the
Council gave the Council the authority to impose additional duties on the
Clerk/Treasurer, therefore the title was not necessary; and that this position
was the same as Administrator with a different name. Councilperson VanderLaan
stated that the majority of the duties had been handled in full or part by the
Clerk/Treasurer for the past year. Councilperson Rither noted that this would
just be an interim solution to keep the City running smoothly until the Council
felt it necessary to change; and that this would take effect upon the departure of
Mr. Werner.
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Vote: (Amendment) - Yes - Windschitl, Schneider; No - Rither, VanderLaan
(Moti'on) - Yes - Rither, VanderLaan; No _ Schneider, Windschitl.
Councilpersons VanderLaan and Rither stated that in an effort to not disrupt
the City, and avoid letting everything go until it became unbearable for the
present staff, they would volunteer a yes vote if Councilperson Windschitl
would mak~ a new motion excluding the title in Position I.
After diSculsion on Roberts Rules of Order relating to motions, MOTION
by VanderLaan, seconded by Rither to establish the positions as listed in
the previouÞ motion, excluding the title of Administrative Supervisor in
Position l. Motion carried unanimously.
The Clerk was asked if she had anyone in mind to fill the position of recording
secretary. I Patricia Dahl, former Township Clerk, was suggested in that she
had made an inquiry some months ago relative to this type of work.
MOTION by VanderLaan, seconded by Rither, to direct the Clerk/Treasurer
to contact Patricia Dahl to investigate the possibility of her filling the position
of Recordin~ Secretary: and if not fulfilled, the Clerk/Treasurer be directed
to place an kd to ask for applicants; and that the Clerk/Treasurer and Building
Inspector ptepare and place an appropriate ad for the position of Building Inspector/
Deputy Assessor/Tree Inspector. Motion carried unanimously.
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Special Council Meeting - 2/5/76
Minutes - Page 3
Staff Restructure (continued)
MOTION by VanderLaan, seconded by Windschitl, that James Thurston be
assigned the position of Building Inspector/Assessor/ Road Supervisor/
Zoning Administrator / Maintenance Supervis or. Carried unanimously.
In response to clarification requesCfrom the Clerk, the .£01 lowin¡(dutie s
in Ordinance No. 31 - An Ordinance Establishing the Position of City, '. ..rL
Administrator and D.. fining His Duties and Responsibi lities /w6rtié't'b:;U-~.i"~':_¡~,;_ (1..0';' "'í'7"",
assigned to the Clerk/Treasurer under Position 1: (é I,:.-/'/'
Section 1. 02 -
1 ) Add internal municipal affairs.
2) All
3) In conjunction with Position 2
4) All
5) To be handled by Planning and Zoning Commission Chairrrn,rt
and Cl~rk.
c' 6) All except Capital Improvement Plan
I. 7)' In conjunction with Position 2
- 8)· All
. ,\ 9)' All
" 10) ¡
11) I All
1 2) , All
13) ¡All
14) , All
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Aríoka Planning Meeting'
The Andove1r City Council agreed to host a meeting on March 24, 1976, at
the Andover! City Hall.
Rum River .Bridge Cros sing
MOTION bY Windschitl, seconded by VanderLaan, to adopt a Resolution
Supporting the Rum River Bridge Cros sing and Highway Extension East to
County Road No.7. Carried unanimously.
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Ad) ournment
MOTWN bJl W;nd.chm, ..cond.d by RHh.c, to adjourn. Carried unanimously.
OIU<O.d - ¡OM,M