The URL can be used to link to this page

Home My WebLink AboutSP February 12, 1976 CITY 01 ANDOVER SPECIAL CITY COUNCIL MEETING - FEBRUARY 12, 1976 MINUTES A Special Meeting of the Andover City Council was called to order by Mayor Richard J. Schneider, February 12, 1976, 7:30 P.M., at the Andover City Hall, 1685 Crosstown Boulevard N. W. for the purpose of discussing the budget for 1976. Councilpersons present: Rither; ,VanderLaan, Windschitl Councilpersons absent : Holasek Also present: City Administrator, Norman Werner; City Clerk, P. Lindquist; and former City Building Official, W. L. Arntzen. Agenda Approval MOTION by VanderLaan, seconded by Rither, to accept the agenda to discuss the following items: I. Budget Adjustments 2. Rental of l'.arger Xerox Machine 3. Cost of Living Increases 4. Gopher Bounty 5. Salary Adjustments _ J. Thurston, P. Lindquist 6. Acceptance of Resignation from Administrator Budget Adjustments , ! Discussed was the deletion of the flat percentage as reimbursement for administrative , costs for the improvement projects. It was noted that out-of-pocket expense reimbursementl had been received from the Farmers Home Administration Account; , however the request for a flat percentage from the administrator had been denied. It was further noted that approximately $3, 500 could be substantiated, and therefore could be includ~d as "Revenue". Net reduction in the 1976 Budget - $18,500, and 1975 Revenue - $9500. Other items suggested by the administrator as deletions from the "Expenditures" as follows: I I. Special Assessment Roll preparation - $1,000 I 2. Municipal Fir-ance Officers' Convention _ $650 3. Tree~ for Community Center Site - $1,000 , 4. 4-hr Police patrol for three months - $3,910 5. Truc~ purchase - Net $2,800 6. Supplies _ $800 7. Profeksional Services for C.I. P. and Park Development Plan - $1,000 8. Salary adjustments - $19,227 , Special Council Meeting - 2/12/76 Minutes - Page 2 Budget Adjustments (continued) Councilperson Windschitl made note of the Comprehensive Storm Sewer Plan costs of an estimated $38,400, none of which had been included in the 1976 Budget. Discussed was the possibility of handling this as a contract with Toltz, King, Duvall, Anderson and Associates and the appropriation of payments over a 10_year period. Staff was directed to check with T. K. D. A., and pre sent the Council with further information. A 2-hour discussion was had on Expenditure Item #8 (page 1 of Minutes), with the main topic being salary adjustment for James Thurston and Patricia Lindquist (at the February 5 Meeting, duties now being handled by the Administrator had been tentatively assigned to the Clerk (internal affairs) and/or Building Inspector (external affairs) to commence March 8.) It was noted that the Clerk had requested to be as signed the title of Acting Administrator. reason being to give the Council time to decide what re-structure they wanted, and to give them the ability to remove title, duties and salary covering same at such time as re_as signment is made. Councilperson Windschitl stated that he objected to this inas,nuch as both the Clerk and Building Inspector/Zoning Administrator/Maintenance & Road Supervisor would be sharing some of the administrative duties and responsibility. Both persons were directed to submit a letter listing the duties and responsibilities that would be handled individually and/or jointly. , I , MOTION by Schneider, to raise James Thurston to a salary of $15,000 per year, retroactive to January I, 1976; and Patricia Lindquist increased to $12,000 per , year, effective ¡March 1, 1976; and Janett Eveland, Deloris Hanson, and Jean Babcock a raise of $.20 ,per hour retroactive to January 1, 1976. (Note: These salary increases would cover cost of living raises for everyone, and assignment of additional dutie's for Lindquist and Thurston.) Motion dies - no second. Mr. Arntzen stlted that in his opinion, as a former employee, the Council was being very unfair to the administrative employees by not making decisions on duties, responsibilitie~, or salaries. Mayor Schneider informed Mr. Arntzen that a decision had be~n made at the February 6 Meeting as to duties and responsibilities, , and that an attempt was being made to adjust the salaries for same. Xerox Machine IRental The Clerk infoled the Council that our present machine was requiring constant repair due to the increased number of copies; the machine is designed for 2,000 - 3,000 copies, a~d in the past few months the number of copies per month has increased to in 'excess of 5, 000.) MOTION by Windschitl, seconded by Rither, I to replace the Model No. 660 with a Model No. 3100. Carried unanimously. Gopher Bounty I Councilperson VanderLaan informed the Council that she had contacted the Director of Fish and Wildlife Management for the State of Minnesota, and after discussing the gopher bounty question with them, it was determined that the Special Council1\1eeting - /./12/76 Minutes - Page 3 Gopher Bounty (continued) proportionately small amount of gophers eradicated in this manner really did not help the over -all problem. MOTION by VanderLaan, seconded by Rither, to discontinue paying a bounty for gophers. Vote: Yes - Rither, VanderLaan; No - Windschitl, Schneider. Tie - no decision. MOTION by Windschitl, seconded by Schneider, to establish the Gopher Fund Account at $200.00. Vote: Yes - Schneider, Windschitl; No _ Rither, VanderLaan. Tie - nO decision. Bounty to remain at 40¢ per gopher, with the checking account to maintain a $50.00 balance as set by the former Town Board. Administrator Resignation Mayor Schneider stated that he had received a re-written letter of resignation from Mr. Werner, effective March 6, 1976, with last day of work to be on that date. MOTION by VanderLaan, seconded by Rither, to accept the resignation of the Administrator. Motion carried unanimously. Adjournment MOTION by Windschitl to adjourn. No second, motion dies. S alarias_ Clerk/Treasurer. Building Inspector I MOTION by VanderLaan, seconded by Rither, to increase James Thurston, Building Inspector/ Zoning Administrator /Road & Maintenance Supervisor /Assessor $3,000 per yea~ effective March 8, 1976; to increase Patricia Lindquist, Clerk/ Treasurer/Offi¿e Manager $3,000 per year effective when additional duties begin; , noting that this would leave an excess of salaries previously designated in the 1976 Budget of approximately $15, 000 and $2500 in benefits. Vote: Yes - Rither, , VanderLaan; No - Schneider, Windschitl. Tie - no decision. Councilperson Windschitl state1d that he felt that in dealing with this much of an increase, the , staff structure must definitely be looked at by a Professional Consulting Agency prior to makingia decision. Further discussion on the need for some sort of decision at this reeting. MOTION by Schp:eider, o¡econded by Winds,chit1, to raise the salary of James Thurston to $15, OOO;'Patr'icia Lindquist to $12,000; Janett, Eveland, Deloris Hanson, Jean Babcock tó 20¢ per hour, all retroactive to January I, 1976. Carried unanimously. !.:-\ ; Adjournment MOTION by Windschitl, seconded by VanderLaan, to adjourn. Carried unanimously. Meeting a ~f? PKL