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Home My WebLink AboutSP April 15, 1976 " L CITY 01 ANDOVER SPECIAL CITY COUNCIL MEETING - APRIL 15, 1976 AGENDA I. Call to Order - 7:30 P.M. 2. Agenda Approval 3. Personnel Consultant Interviews a. John W. Jackson & Associates - 7:30 P.M. b. Loren L. Law & Associates - 8:00 P.M. c. LMM - 8:30 p. M. d. Bernard Steffans - 9:00 P.M. 4. Selection of Consultant and/or Scheduling of Meeting for Same. 5. Attendance at County 7th Avenue Improvement Hearing 6. Recording Secretary 7. Resolution - "Time-Off" Policy Referenc es 5. Mr. Kasma contacted me asking whether or not the Council wishes him or Mr. Stockwell to attend this hearing. This is on the northern improvement of 7th Avenue. 6. We have not received any additional applications, and inasmuch as there is an immediate need for such an employee, I would recommend that the Council engage Mrs. Webster under the same conditions as was done Mrs. Lahn. 7. A proposed resolution is attached for your comments. I j CITY 01 ANDOVER SPECIAL CITY COUJ'CIL MEETING _ APRIL 15, 1976 MINUTES A Special Meeting of the Andover City Council was called to order by Mayor Richard J. Schneider, April 15, 1976, 7 :30 P. M., Andover City Hall, 1685 Crosstown Boulevard N. W., Anoka, Minnesota, for the purpose of interviewing persons as possible Personnel Consultants for the City. Councilpersons present: Holasek, Rithe r , VanderLaan, Windschitl. Councilpersons absent : None Also present: City Clerk, Patricia K. Lindquist Agenda Approval MOTION by VanderLaan, seconded by Holasek, to approve the agenda as written. Motion carried unanimously. Interviews / Pers onnel Consultants Four consulting firms were interviewed by the Council. All had considerable experience in both the private and public sector of personneloperations. Those persons interviewed were the following: Glen F. Galles (John Jackson & Associates) Loren Law (Loren Law & Associates) Theodore Cox (League of Minnesota Municipalities) , Bernard Steffans Fee sChedulel were presented as estimates as follows: John Jack10n & Associates _ $500.00 (Classify positions, set salary ranges I based on published data for municipalities, and a 1/2 - 1 hour interview with employees). Noted that if the study required in excess of two weeks the costs would increase. Loren Law & Associates - An exact cost estimate would be mailed at a later date to COver a study and report on an organization structure, compensation, and general personnel policies. Furnished the Council with a sample report from another community. League of N. Municipalities-The study would cover the same items as proposed by Mr. Law. The costs would be $125.00 per day (4 to 5 days for report), or a flat $1000.00 I Special Council Meeting - 4/15./76 Minutes _ Page 2 Interviews/Personnel Consultants (continued) Bernard Steffans - Mr. Steffans presented an estimated cost of $700 for allocating staff functions, assigning appropriate staff members, developing compensation for same; with said report to take from 18 to 20 hours. Inasmuch as all the cost figures were not received, action to engage a consultant was tabled. Attendance at County 7th Avenue Improvement Hearing Discussion on the need for the City Engineer to be present to represent the City of Andover. MOTION by VanderLaan, seconded by Rither, that Mr. KL sma be directed to attend the Public Hearing on the north 7th Avenue Improvement on behalf of the City of Andover. Vote: Yes - Rither, Windschitl, VanderLaan; No - Holasek, Schneider (suggested that the entire Council b~'p~'esent). Motion carried. ..¡ , ' >..'~-{.. "·'e,, ¡ ê~7t'H~l L ';'-:'/1:,l~ "1}.'rT~V"' .,1,::.) ~ ' Recording Secretary , (../ I MOTION by Windschitl, seconded by Holasek, to engage Marilyn Webster as recording secr~tary at a starting salary of $32. 50 per meeting for recording and transcription of minutes. Motion carried unanimously. (Clerk's Note: Ms Annabelle Lahn, engaged by the City Council on March 30, 1976, was not , able to accept employment. ) ReS01UtiOn/TiJe-off Policy A resolution colering a time-off policy was proposed by the Clerk as follows: WHEREAS! it is realized that as the City Staff grows, problems can arise without a set policy, and WHEREAS in an effort to be fair to all non-exempt employees, and WHEREAS it is many times necessary to have appointments during working hours, and WHEREAS 'many of such appointments require time in terms of less than two hour s. NOW, THEREFORE BE IT RESOLVED, by the Andover City Council that if any non-exenipt employee wishes to take time-off for dental appointments, dooto, a,point~'"t" lund.un .ngag.men", u' any uth.. ,mmal matt.., tho hours in excess of 15 minutes away from the job shall be handled by one of the following mean : I. De uct the time from total hours worked during pay period 2. Make up the time during the pay period 3. If over four hours, may be deducted from sick leave earned. I Special Council ".eeting - /15/76 L :Ylinute s - Page 3 "Time-Off" Resolution (continued) MOTION by Windschitl, seconded by Holasek, to adopt the resolution as proposed with the deletion of "luncheon engagements ", and all of Item #3. MOTION AMENDED by VanderLaan, seconded by Windschitl, to change the word ''hours'' to "time", and delete "in excess of 15 minutes" from line (11). MOTION AMENDED by Holasek, seconded by Schneider, to include the requirement of approval in advance for the time off and the manner in which it is handled from the Department Head. Amendments and motion carried unanimously. A discus sion was had on the time taken by the non-exempt employees for lunch break. It was unanimously agreed that one-half hour must be taken daily; and that all employees are to work from 8:30 A. M. to 5:00 P.M., with one half hour for lunch without pay, thus making a 40 hour week. Adjournment MOTION by Windschitl, seconded by V,mderLaan, to adjourn. Carried unanimously. Meeting adjourned _ 9:45 P.M. I ~ ~~ ~'I~\1~