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HomeMy WebLinkAboutSP October 16, 1975 ~ ~, ~ ,~ ~ , ---.' ,/ ---. ' ---.' ---. C'''Y of ANDOVER '--", SPECIAL CITY COUNCIL MEETING - OCTOBER 16, 1975 ~' MINUTES A Special Me ting of the Andover City Council was called to order by Mayor Richard J. S hneider, on October 16,1975,7:35 P.M., at the Andover Community Center, 1685 Crosstown Boulevard N. W., Anoka, Minnesota, for the purpo e of discussing the proposed 1976 Budget for the City. Councilperso s present: Holasek, Rither, VanderLaan, Windschitl Council per so s absent : None Also present City Administrator, Norman J. Werner; Assistant Administrator / Building Official, Walter L. Arntzen; and City Clerk/Treasurer, P. K. Lindquist. Revenues rtment - The Council requested information from on the manner in which he had arrived at his revenue figures on: - "Doubled the 1974 total for the 1975 figure-there are 57 now and 20 more are expected by December 31. It was , '~) low this year on the estimate because the sewer project' ',---, was not completed in 1975 as projected. Contractors are indicating that they will be building in 1976, both in the sewered area and throughout the City. There are 69 vacant lots in the sewered area, another 18 being platted now, with talk of other areas being platted. The 1976 estimate does not include any allowance for commeri<Lial or industrial structures. " Sew r Connections _ "Estimates based on $25. 00 for the Hook-up Permit and $20.00 for the PlUIIlbing I'ermit,(these are average costs) The total estimate is substantiated in the report from the City Engineer.'i Councilperson Windschitl questioned the actual amount of time involved and jf perhaps the $25.00 permit fee was excessive. , ; Mr. Arntzen advised that 2 - 3 inspections would be required I on each, and therefore, this amount was not high. Discussion was had on raising the costs of Sewer Repair Permits in that several hours of additional work is required on these by the Building Department. i () ',~ The adjust d figures were confirmed to be accurate based on information from the County Personnel Department and signed contracts. ~ / -~, Special Coun 'îiMeeting - 'October 16, , - > ~ 1'975 Minutes _ P ge 2 , , ~- All rovement Projects Councilperso Windschitl questioned the 2% of bid price of project for admimstrati e costs, appearing on the 1976 Budget-felt that this amount should either be taken in 1975, or spread over the life of the project with the other 2%; reason being that this, if included for 1976, would show a deficit óf tha amount in the following years. Metro Sewer Board It was felt th t the additional $5,000 should show in this report, and as each project come in, the figures should be "plugged in" for reimbursement. Contractors' Licenses Mr. Arntzen xplained that with the additional staff, many contractors that are now workOng without a license will be stopped until they have secured such license. ~ , General Pro '-/ It was noted t at the 1975 Personal Property ~N:'ê"luation would not be available until January, 1976. Councilperson Rither read the Local Government Aid Report, notin that Andover's mill rate was one of the lowest in the County. Figures indic ted that if the mill rate were not increased, we would be raising appro imately $35,000 less. Expenditure s Buildin tment Councilperso Windschitl questioned the salary breakdown report only indicating 1. 1 per sons i the Building Department being sufficient to do the required work. It was felt tha the Assessing Salary allowance may be excessive, and perhaps a larger perc ntage should go back into the Building Department. Salar and Be efit Schedule Mr. Werner e plained the method used in computing salaries and benefits and noted that a 1 % increase had been included for everyone. It was agreed that a more accur te figure could be supplied after the Personnel Policy and Benefit .---, Package was dopted. I - ~~, ' --- ~ ':. .çc I ~, ~ ~ Special Counci Meeting - October 16, 1975 Minutes - Pag 3 -, ~ Ex enditures (c Planning and Zoning Commission Discussion as had on the $1900 salary budgeted for Commission Members. This amount did not include any compensation for Chairman attendance at City Council Meetings. The Council agreed that beginning with the 1976 Year, compensatio to the chairman for attendance at Council Meetings should be reduced. It as noted that the $1900 included Commission Members compensation only. Elections It was agree that rather than purchase votomatic machines, only 10 additional booths shaul be ordered, and 2 precincts set up for Andover. This was thought t8tenou'g~to elieve the problem presented at the last City election. The administrato was directed to review and bring in new figures. Assessing ~ From the fi res shown, the Council felt that this figure was high -and if this -'-" were an actu 1 cost for'inhouse" assessing, the City would save money by having it don under a private contract. Mr. Werner was asked to review the proposed figures and if possible, bring in new costs. Auditor The administ ator was directed to get a cost estimate from Mr. Anderson, and furnish t e Council with the new figures. Attorney The Council elt that the figure of $18,000 as shown to be exceedingly high, inasmuch as he administrator should be able to handle many of the items that the City is nO having Mr. Hawkins do. Discussion was had on requiring the attorney's at endance at all City Council Meetings. It was suggested that the 1976 adjusted figure be reduced to $13,500. Mr. Werner was requested to review and r port at the next meeting. General Government Buildin s Review of the $5,200 for Utilities. It was agreed to leave as proposed. ---'-..., Ca ital au la - Discussion on the uses and need for the items listed. It '-- was thoug t that some of these items could go on the Park/Recreation Budget. Mr. Wern r to sècure more detailed information from Mr. Arntzen, and adjust the igures. ~ ,- /', - " ~ '- ~ Special Council eeting - October 16, 1975 Minutes - Page -, '- Ex enditures (c Crime Preve It was noted hat the citizen were expecting additional police';protection. East Bethel' suggestion of sharing one 8-hour man with them, bringing the total protection time to 12 hours per day, was discussed. With this in mind, the djusted 1976 Budget figure would be 58,556. Administrator is to verify t is amount. Discussion 0 a stop sign for a street in the 75-1 Improvement Area where speeding pro lems areoecurring. It was agreed to order this sign placed and request dditional police coverage at this intersection. MOTION by Windschitl, econded by Ho1asek, to place a "Stop" sign on the Southeast corner of Gl diola StreetN. W. and l35th Lane N. W.fortraffic going north on Gla iola Street. Motion carried unanimously. Fire Protect on The Council elt that the adjusted figure of $15,000 was high based on the $10,000 est' ate for 1975. It was noted that the contract would be computed on a 1/6 mill rating. The adjusted figure for 1976 was reduced to 11,000. ~, -~ Councilperso Rither emphasized strictest enforcement of the burning ordinance. Discussion w s had on the purchase of a truck for the Building Inspector as opposed to hi using his own vehicle and the City paying mileage. It was noted that gas for t e present City-owned truck was costing almost as much as mileage pay ents for the individually owned vehicle. Also discussed was the pos sibilit of requiring the employee to drive his own vehicle to and from work. The dministrator was directed to do a work-up on the alternatives. Tree Ins ect r It was the ge eral agreement of the Council that this could be done by a City Staff person t a considerable savings; and that only the Capital Outlay of $325 should remai for 1976. The administrator was instructed to re-do the staff salary sched le providing for tree inspection to be done by a staff person. Plannin and Zonin Discussion 0 what items were included in the proposed $4,110. Mr. Werner r'-, noted that Mr. Jack had stated that outside help would be required on the , , 5VYear Capit 1 Improvement Program. - It was agreed that the Newsletter should be handled by the Administrative Staff- remove ~ec ats for same and distribute said costs to the Administrative Department. ~ -' ~,' ,~ Special Council Meeting - October 16, 1975 ,~ Page 5 - Minut s '-' "Parks The Council equested a more detailed explanation for the $2800 expenditure for Miscella eous Capital Outlay. The pos sibil"ty of considering a Park Capital Improvement Program was discussed br e£ly, as was an allowance for constructing a tennis court at the Commu 'ty Center Site. Stre ets $15,000 was added for Nightingale Street {as per an agreement between Anoka Count and the City (while still Grow Township). The Council equested a more detailed explanation of maintenance projects. Communit S hool It wa s noted hat this item could possibly be receiving a double reimbursement through the ity and State. Also discussed was the use received by this ,~ program to j stify the expenditure. The Council also touched on this program '--.,/ only being av ilable to the citizen in the southern part of the City, and yet the entire Ci y was paying for it,-suggested were two sites for the program and the possi ility of busmg the children from the northern area. Mr. Werner to check into the entire questions and report to the Council. Adjournment MOTION by W' dschitl, seconded by Holasek, to adjourn. Motion carried unanimously. ~.'::r'" d - q," P.M. ,/''' // //' C..,.. :. ~ -~ -- :~\ '-