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Home My WebLink AboutSP May 29, 1975 "';..;./7 0'7 tJ/;:2[!})@lfilr:J SPECIAL CITY COUNCIL MEETING - MAY 29, 1975 AGENDA 1. all To Order 2. tOgO' Rop." 3. rchase of Projector Screen 4. rondng BoMnd CUy H.U 5. teria1 Mapping b. pring Street Road R.eport 7. Idjournment CITY of ANDOVER SPECIAL COUNCIL MEETING - MAY 29, 1975 MINUTES A Special Meeting of the Andover City Council was called to order by Mayor, Richard J. SChneiðer, May 29, 1975, 7:45 P.M., at the Andover Community Center, 1685 Crosstown B6ulevard N. W., Anoka, Minnesota, for the purpose of review and possible acceptance of the 1975 City of Andover Budget. Councilpersons prlsent: Rither, VanderLaan, Windschitl Councilpersons ab~ent: Holasek (arrived 9:35 P. M.) Also present: City Deputy Clerk, Pat Lindquist. Agenda Approval MOTION by Rither' seconded by Windschitl, that the agenda be approved as written. Motion carried un nimously. Budget Report Councilperson WiISChitl, Chairman Budget Committee, presented the attached proposed Budget f r the City of Andover for the Year, 1975, to the City Council for review,and recom endations. Following are the changes made: Revenues Local Go ernment Aid __ Increased from $74,088.00 to $75,415.00. (Correction calculated on the basis of four quarters at $18,853.75. ) Revenue haring _u____ Increased from $16,500.00 to $17,600.00. (Due to the population increase, it was the general consenstB of the Council that this amount should increase.) Park Dedication Fees _u Reduced from $8,000.00 to $3,000.00 . (Councilperson Rither noted that past figures should not be used to calculate this revenue. After discussion, the Council agreed to reduce this to the total amount received to-date. ) CETA Fu ding--------- Increased from $6,000.00 to $6,070.00. ($9070.00 was the given allocated amount, with $3,000.00 going back to the County for miscellaneous maintenance work. ) Charges or Services--- Increase from $6,000.00 to $8,000.00 . (Based on a figure of $3,479.00 received to-date, it was felt that an additional $2,000.00 would be a more accurate figure. ) Licenses and Permits-- Increase from $1,800.00 to $2,800.00. (This change request based on information furnished that the dump fee had increased $10.00 per month, plus monies to be received on miscellaneous license income with City status. Records indicate $895.00 received through April 1. ) Special Meeting llvLay 29, l......J Minutes _ Page 2 Total Re enue ---------Reduce from $290,268.00 to $289,994.00. EXDenditures Administ ~ation________ Increase from $62,171. 00 to $70,640.00. (Total salaries increased from $32,449.00 to $36, 121. 00. (Councilperson VanderLaan noted that the Deputy Clerk who was terminated also indicated a terminated salary with insufficient allowances for replacement personnel and overtime costs to cover additional hours. ) Changes as follows: Clerk.... $720. 00 to $577.00 (Employee terminated) Deputy Clerk..... $1, 334. 00 to $1,849.00 (Paid to date of termination. ) Coordinator. .. . .. $10,500.00 to $9,000.00 (Salary from July 1. ) Clerk/Treasurer.. ... $_0_ to $4,800.00 (This is in addition to salary as shown under "Clerical, Building Inspector" and "Deputy Clerk _ Wage Increase".) Mileage..... Increase from $1266.00 to $1916.00 (Additional allowance for Coordinator and Clerk/Treasurer.) Outside Contracts Asses sor .... Increase from $4,556.00 to $4765.00. Auditor.. . .. .. Decrease from $4300.00 to $3,238.00. (Actual total - no additional will be paid in Year, 1975. ) Total........ Decrease from $26,456.00 to $25,603. 00. Miscellaneous Increase from $2,000.00 to $7,000.00. (No monies were allowed for Clerk's Office _ Printing, Telephone, Supplies, postage, Xerox Rental, Gopher Bounty, and Setting up of Office for new Coordinator. ) Public Work Leave a proposed Buildin<>: DeD rtment Leave a: proposed Special Meeting - ay 29, 1975 Minutes - Page 3 Crime Prevention Increase f~ $32,249.00 to $35,000.00. (Increase based on figures from 1975 Contract. Park Board Increase rom $14,900.00 to $15,200.00. (Increase based on an additional $3 0.00 C , for salaries.) Engineering Services Increase from $10,000.00 to $12, IDa. 00. (Additional fees listed, but not in¢luded in total on Budget Request Sheet. ) I Planning and Zoning Commission Increase from $8,500.00 to $10,500.00. (An additional $2,000.00 allowed fot Engineering and Planning Fees relating to the Comprehensive Dlvelopment Plan Studies, Ordinance Changes, and Capital Improvement pr¡ogram. ) Community Center Building Leave as roposed Tree Ins ecto Reduce fr m $5,000.00 to $3,600.00. (Council felt the allowance too high, based on materials and hours worked. ) Miscellaneous Reduce fr m $33,700.00 to $19,800.00. (Clerk noted that $13,850.00 of the -I $1 ,000.00 allowance for "Sewer Study" had been paid in 1974) 11..;~__ - A-vJ - :51'17 ._"-~ Total Ex endit res :iCy <¡v'; 0 ù Decrease, rom $290,268.00 to $284;207.00. .\ MOTION by Rither seconded by Holasek, that the City Council accept and adopt the Budget for 1975 in e amount of $281r207~'OO. Motion carried unanimously. ;¡ n, 9ý-l (;0 Aerial Mapping No allowance for thO s expenditure in the Budget. Fencin Behind Cit Hall MOTION by Winds hitl, seconded by Holasek, that the City Council authorize Walter Arntzen to o ahead and contract per the lowest bid for fencing behind the City Hall. Motion arried unanimously. Adjournment MOTION by Vander¡Laan, seconded by Windschitl, to adjourn. Motion carried unanimously. Meeting adjourned * 1 :15 A. M. , ~" /./ ,.' , (¿;1t!id¿~;;::~ 1975 AN:-J'JAL BUDGET \) c~ As Fropobed by tác Finance Committee ",\) 4J , ,\) for - /y THE CITY 0:;" A;-.(DOVER, MINNESOTA Elected City Officials for 1975: Mayor - Ricnard J. Schneider Councilperso:l - Winslow 1. Holasek Cour.l.cilpersoD. - Robe::tt R~ther Councilperson - Mary VanderLaan COWlcilperson - Gerald Windschitl 1975 AN:-.rUAL BUDGET SUMMARY OF REVENUES AND EXPENDITURES REVEI\U:SS GelOe1°z.l Property Tax $101,527.00 Locz.l G vernment Aid 74,088.00 Building Department 30,692.00 Sewer R serve Capacity Charges 29,000.00 Revenue Sharing 16,500.00 State Ai 12,390.00 PaJ.-k De licatíon ?ees 8, OOJ. 00 C.E.l. . Fcu;ding 6,000.00 Charges [or Services 6,000.00 License "nee Permits (Exclusive of Building & Contractor) 1,800.00 Fines 1,500.00 Miscell n~ous 2,000.00 $290,268.00 EXPENDITGRES AdminisCon $ 62,171. 00 PuüUc arks 51,575.00 Buildin Department 30,692..00 Crime revention 32,249.00 Sewer eServe Capacity Charges 29,000.00 Parks/ ecreation 14,900.00 Sewer S udy (TKDA) 15,000.00 Fire Ca ls (includes contract) 12,000.00 Engineering Fees 10,000.00 Plannin and Zoning 8,500.00 Commu ity Center 6, OOG. 00 Tree In pector 5,000. 00 Sewer ill (Metro Waste Commission) 4,300.00 League of Minnesota Municipalities 1,600.00 Horse en's Council 800.00 Reserv Fund 5.710.00 $290,268.00 - 1 - 1975 EXPENDITURES ADMINISTRA TION Requested Budgeted Budget Itcr Amount Adjustment Reason Amount Salaries: Ma yor $ 1,500 -' Council 4,800 ~ß \¡-v .J Clerk 720 720 Treasurer 1,560 $ 2,140 Additional Time 3,700 Deputy Clel< 5,304 ( 3,970) Employee Terminated 1,334 City Coordir. tor 10,500 New Position 10,500 Clerical Pos Han 4,515 New Position 4,515 Fringe Bene its 4,900 No Budget Request 4,900 Wa.ge Increa eon Deputy C1 rk 480 Wage Increase 480 $13,884 $18,565 $32,449 Mileage: Deputy C1er $ 180 $ 180 Treasurer 86 86 Council $ 1,000 No Budget Request 1,000 $ 266 $ 1,000 $ 1,266 Outside Contra ts: Kennel Servi e $ 4, 100 $ 4,100 Attorney, 13,500 (IncluJes expmses) 13,500 Assessor 4,556 (IncluJes expenses) 4,556 Auditor $ 4,300 No Budget Request 4,300 (IncluJes expenses) $22, 156 $ 4,300 $26,456 Miscellaneous $ 2,000 No Budget Request $ 2,000 -- $ 2,000 $ 2,000 $36,306 $25,865 $62,171 _ 2 - 1975 EXPENDITURES PUBLIC WORKS Requested Budgeted Budget Item Amount Adjustment Reason Amount Routine Maintcnlnce $ 35,000 $ 35,000 Signs _ Traffic antral 700 700 Si¿ns - Strc ct 875 875 Russell's Additi n 35, 150 ($35,000) Special Assessment _0_ 159th Avenue 10, 500 ( 10,500) Special Assessment _0_ Bluebird Str eet Ward La.ke Drrv0, , 20,000 ( 20,000) ':' Special Assessment _0_ 140 th Ave. - Pr 11'18 Ra. 3,625 ( 3,625) Not a City Road _0_ Contingencies 10,000 ( 10,000) Judgement _0_ Map the City 12,150 ( 12,150) Judgement -0- Specific Improv ment Attempt to Plan Projects 15,000) Improvement :.:'~:' 15, 000 $128,000 ($76, 425) ,L51,575 ~;, It would a ppe r th&.t only the Bluebird section of this proposed improvement could be put on a 5 ecial assessment. *':' The Commit ee is recommending that a priority be established on our many road proble s, and that we use this allocation to fix the most critical. - 3 - 1975 EXPENDITURES BUILDING DEPARTMENT Requested Budgeted Budget Ite l. Amount Adjustments Reason Amount Salarie s: W. L. Arntzc $17,40'1 $17,40'1 P.E.R.A. 696 696 Soc. Secu ity 812 812 P. K. Lindqu st 5,500 5,500 P.E.R.A. 220 220 Soc.' Secu ity 400 400 Insurance 964 964 Office Supplies 100 100 Operating Suppl es 1,600 1,600 Repairs and Ma ntenance 242 242 Comm=io" ,"onj !::,Sl 55·1 Tra.nsportation 200 200 Printing , 800 800 Conferences & chools 1,000 1,000 Rentals 200 200 $30,692 $30,692 Note: For budg t purposes the gross expenditure amount was used. No attempt was made to detcrm ne what percentage of the costs could be assigned to other areas at this time. This should be done at year I send. - 4 - 1975 EXPENDITURES CRIME PREVENTION Requested. Budgeted Budget Iter. Amount Adjustment Reas ons Amount Sheriff's Contra t $60,000 ($27,751) $32,249 - 5 - · '175 EX?ENDITURES PARKS/RECREATION Reques'ced BudbeteG Budget Ite Amount Adjustment Reason Þ...mour..t M"i"'e="ce . ~ Equipment $ 4,500 ($ 2,600) C. E. T.A. Funding $ 1,900 Baseball Fields Community ente¡' 2,000 ( 2,000) Lions Club Brojeet -0- Softball ?ield d Con""lmunity ente:;:- 1,000 ( 1,000) Judgement _0_ Baseball Field Northwooàs 1,000 500 Later Request 1,500 Hockey Lights 3,000 ,', 3,000 ',' Sand Points (2) 1,000 ( 1,000) Have (2) on Hand -0_ Recreation Pro6?am 5,000 ( 1,000) Later Request was For 4,000 Playground _ G~een Aeres 1,500 1,500 Playg¡'ound _ Red Oaks 1,500 1,5 CO Land AcquisitioA 5,000 ( 5,000) Judgement _0_ Snow :Removal 500 No Budget Request SGO Park Board Mil age & Salaries 1,000 No Budget Request 1,000 $25,500 ($14,600) $14,900 '" Consideration should be given to this expenditure, as the Budget Committee viewed this as a pos s ble use of the money, however consideration was also given to spending the oney on other projects such as a Tennis Court at the Community Cer.ter. - 6 - ---,-" j,975 EXPENDITURES ENGINEERING SERVICES Requested Budge¡e¿ Budget Ite , Amount Adjustment Reason An"lo1.:nt T.K.D.A. $10,000 $lO,00G - 7 - ~ ' ._ ..I...I.I.,.J......i....J- v.J.:\...c...'::> PLANN::NG & ZONING B.equested Büdgc::eà Budget Hen Amount Adjustment Reason Amou,,""lt Sohoie, j $ 3,400 $ 3,400 TKDA - EnJir..c r 1,2.36 $ 1,2.36 ':::'KDA - Pbr~""le] 6,000 ($ 4,000) Judgement 2.,000 Legal 540 5",0 C01TI1TI -..:nicû.tion 980 980 Clel·ical Supplie 63 63 Miscellaneous 100 181 Judgement 2S~ $12.,319 $ 3,900 $ 8,500 Note: Wages and Fringe BeneÍits for the P & Z Clerk are in the Administrative Bu¿ge¡;. _ 8 _ · 'ì75 EXPENDITURES COMMUNITY CENTER BLDG. Requested Budgeted Budget Iteril.s Amount Adjustment Reason Amo~:: Electricity $ 1,200 $ 1,200 Oil 1,500 1,500 Supplies 150 150 Re?airs 250 250 Custodian 600 óOO TractoT 862 8é2 Miscellaneous 5,438 ($4,000) 1,430 $10,000 ($4,000) $ ó,OOO -, - 9 - - J. / ;j .LI.¿:....:--~:NDi·iJRES TREE INSPECTOR Requested Budgeted Budget It"ffi Amour.Lt Adjustment Reason Amount Salary & EqUipaJent $5,000 $5,000 - 10 - · , ,:> :Wú~..J'¿NDi~'URES MISCELLANEOUS Requested B"d¡;eteC; j3udgct Iteû,L Arr..,o1.l:1.t Adjustment Reason Amount Fire Service _0_ $12,000 $12,000 Sewer Study _0_ 15,000 IS,ODe Sewer Bill -0- 4, 300 4,300 League of Munic palities _0_ 1,600 1,600 Horsenî.en's Cou cil _0_ 800 800 $33, 700 ;;33,700 - 11 -