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Home My WebLink AboutSP August 11, 1975 ~ , , "' - , - ~, CITY of ANDOVER SPECIAL COUNCIL MEETING - AUGUST 11, 1975 ~----- MINUTES - ~ A Special Meeti g of the Andover City Council was called to order by Mayor, d> Richard J. Schn ider, on August 11, 1975, 7:45 P.M., at the Andover Community Center, 1685 Crosstown Boulevard N. W., for the purpose of handling items which time did not per it to be èovered at the Regular Council Meeting on August 5, 1975. Councilpersons resent: Holasek, Rither, VanderLaan, Windschitl C ouncilper sons bsent: None Also present: City Building Official, Walter Arntzen; Planning & Zoning Commission Chairman, Dave Jack; City Clerk, Pat Lindquist. MOTION by Va er Laan, seconded by Holasek, that the Agenda be approved with the following ad itions: 6 -c, Resolution for Bond Sale; 9-a, Designate State Bank of Anoka as Offi ial Depository; 9-b, Coon Rapids Chamber of Commerce Correspondence; 9-c, Ca bie TV; 9-d, City Hall Sign; 9-e, North Star Chapter Conference Registration; 9 -f, Street Sign . Motion carried unanimously. MOTION by Rit er, seconded by VanderLaan, that at 10:30 P.M., the last item of busines s be take up and anything remaining at 11:00 P.M. be continued to an r-- additional meeti g, date to be decided upon by City Council (August 13, 1975, 7:30 P.M.). U Vote: Yes, Sc eider, Rither, VanderLaan, Windschitl; No _ Holasek. Motion carried. Ap roval of Min tes April 7, 1975 'Page 1, p ra. 7, line 1 - Change "shall" to "should". Page 1, p ra. 2, line 4 - Add "and others". Page 3, - Motion No. 1, seconded by VanderLaan, Motion No. 8 . seconded by Windschitl. r.. April 14, 1975 Page 1, ra. 4, line 1 - Note "Interview, Planning and Zoning Commission Member", Page 1, 4, line 3 - Add "system" after word-rating. \ Page 1, 5, line 1 - Motion seconded by "Rither". June 25, June 2 , 1975 _ Correct as written July 1 , 1975 Page 1, line 5 - Add, "Planning and Zoning Commission Chairman, Dave Jack; and others." I~ Page 5, line 3 - Add, "acquisition and park maintenance and development." Page 5, - A very lengthy discussion was had on the verbatim - transcript, i. e. , 1) reason for request by Mayor Schneider, 2) The presentation of a complete picture by,,,, s.ingle ' sentence, 3) Whether or not the statement was lmportant enough to warrant the Clerk's using public monies to prepare a verbatim transcript on the entire 45-minute S.pecial Meeting '....-_1.ugust 11,-1975 - Minutes - Page - Jul 1 Minutes ( ontinued) MOTION by Rither, seconded by VanderLaan, that the July 1 Minutes be approved as corrected, with the additional stipulation that on page 5, relating to the verbatim transcript, that said verbatim lines be deleted in their entirèty. Vote: Yes - Rither, VanderLaan; No - Holasek, Schneider, Windschitl. Motion defeated. Councilperson Windschitl asked that the Clerk prepare a transcript on all other questions and responses regarding Mr. Christenson, and his reasons for voting in the manner he did. Page 4, p ra. 8, line 3 - Correct "w\eeks" to "months", Jfu¡ly 7, 1975 Page 1, p ra. 3, line 5 - Correct "in" to "as". July 9, 1975 Page 1, p ra. 5, line 3 - Remove "repeàted ". ~, July 11, 1975 - ouncil did not feel that a Bid Opening should require approval, inasmuch - as they were not present. July 15, 1975 Page 2, p ra. 3, line 5 - Add "Asd;here were only three Councilpersons present, it was decided to handle the Contract at a later date". July 29, 1975 - orrect as written. August 1, 1975 Record as written. MOTION by Van erLaan, seconded by Windschitl, that the Minutes of April 7, 14, June 25, 26, Jul 7, 9, 15, 29 be approved. J¥ote: Yes - Schneider, Rither, VanderLaan, Ho asek (All except July 15, not in attendance). Motion carried. Shade Tree Ordi MOTION by Van seconded by Windschitl, to adopt Ordinance No. 29, An Ordinance Relat ng to the Control and Prevention of Dutch Elm and Oak Wilt Disease Within the City f Andover. Motion carried unanimously. Mileage Resolut on ,~ A lengthy discus sion was had on the proper wording for a resolution to cover mileage reimbursement or official City business, and for meetings when the employee is -- required to mak a second daily trip to and from home for such meetings. - ~ v ~ Special Council eeting - August 11, 1975 Minutes - Page - - Milea e Resolut on (Continued) MOTION by Rit er, seconded by Holasek, that the City Council adopt the following: BE IT RESOLV D, that an employee of the City of Andover shall receive',i15~ per mile when using his / er own vehicle for official City busines s; mileage payments shall not be made for hose trips outside of the employee's normal working day except as established by t e City Council. Motion carried unànimously. It was noted tha meetings in which the employee's attendance was required, were established by t e City Council, therefore requiring a second trip. Councilperson Holasek suggested that the Personnel Committee check into this and report to th Council as to exact designation. Rè:solution for Bond Sale MOTION by Van erLaan, seconded by Rither, to adopt a Resolution for the Issuance and Sale of $1,2 5,000.00 General Obligation Temporary Improvement Bonds. Motion carried nanimously. Park Advisory - No action Purchase of State Statute Books MOTION by Hol sek, seconded by VanderLaan, that the Clerk be authorized to purchase State S atute Books (paperback, unannotated edition) for the City; and the supplements to keep the books up-to-date. Motion carried unanimously. Administrative osition and C. E. T.A. Funding Discussion was ad on 1) the operating personnel needed to run the City, 2) the need for an additional person in the Building Department, Clerk's Office, <nd General Maintenance, 3) the amount of C. E. T. A. Funding available, 4) the WIN/ PSE Program and funds availa le, 5) the need and workload for an outside administrator, 6) additional wo kload for present employees with the improvement projects now being constructe , 7) the possibility of combing the administrator position with that of the buildi g official, 8) the need for hiring someone immediately to do the jobs that need ding, 9) combination of prospective building inspector with assessor, ,1 0) the need for well-experienced person to administer City affairs, and the 11) importance f considering the financial impact to the City. MOTION by Hol sek, seconded by Schneider, that the City hire Norman J. Werner, "--- , as City Adminis rator for the City of Andover, at a salary of $18,000.00 on a one-year probationary pe iod, and present time mileage at the rate of 15~ per mile. - - Special Council - August 11, 1975 ~ Minutes - Page - ~ Administrative osition (Continued) MOTION by W' dschitl, seconded by Rither, that the foregoing motion be tabled. Vote: Yes - Rit er, VanderLaan, Windschitl; No - Holasek, Schneider. Motion carried. Additional discu sion on 1) the addition of new employees with no central point of direction, 2) pr'orities insofar as the needs of the City, 3) the need to give residents the services the need and want, 4) necessity of immediate decisions, and 5) City financial pictur MOTION by W' dschitl, seconded by Schneider, that the City of Andover adopt the following organi ational chart, title, positions, and people-power: 1- Creati n of the title of Clerk/Treasurer /Office Manager. This position would have functional responsibility for the office. . With that, the Clerk Treasurer/Office Manager shall proceed with the WIN/PSE Funding for th hiring of an additional person for the ClerkJ's Office. The p rson designated to fill the position of Clerk/Treasurer/Office Manager is Pa ricia Lindquist. - 2. Creati n of the position of Assistant Administrator and Building Official, to ~ be fil ed by Walter Arntzen. All operational personnel of this City would work irectly for Mr. Arntzen; which would include proceeding with C. E. T.A. Fundi g to hire a Building Inspector /Other Duties, and the hiring of a City/ ark Maintenance Man under C. E. T. A. 3. At su h time as we hire an assessor/tree inspector, this position would be un er the operations of the City and be under Mr. Arntzen. 3. Create the position of City Administrator to be filled by Norman J. Werner for a salary of $18, 000. 00 per year. Discussion on 1) office space for the additional four employees, 2) monies to furnish said office s, 3) ther financial implications, 4) an administrator having enough duties to warrant $18, 00.00 per year expenditure, and 5) the impact of additional costs after the funding expires. MOTION by Va derLaan, seconded by Rither, to table the foregoing motion. Vote: Yes - Rit ex, VanderLaan; No - Schneider, Holasek, Wiildschitl. Motion defeated. MOTION AMEN ED by Holasek, to drop the WIN/PSE Program for the additional office help. ("U easy about the fact that this person had to be kept after the program ."--".'. expired. ") Motion died - no second. MOTION AMEN ED by Rither, seconded by VanderLaan, to abolish the position of Assistant Admin' strator / Building Official and create the position of City Coordinator / Building Official; and delete the position of City Administrator to be filled by Norman Werner all other pO $itiÐrus remain as stated in motion. - Special Council éeting - August 11, 1975 ~ Minutes - Page - Administrative osition (Continued) ~' Vote: Yes - Rit er, VanderLaan; No - Holas ek, Schneider, Windschitl. Amendment defeated. Vote: (Main mot on) Yes - Holasek, Schneider, Windschit1; No - Rither, VanderLaan. Motion carried. Adjournment MOTION by Va derLaan, seconded by Rither to adjourn. Motion carried unanimously. Meeting adjourn d - 11:10 P.M. Patricia K. Lin qui st Clerk/Treasure ~ ~ ~,