HomeMy WebLinkAboutSP April 7, 1975
Clry of ANDOVER
SPECIAL COUNCIL MEETING - APRIL 7, 1975
MINUTES
A Special Meeting of the Andover City Council was called to order by Mayor,
Richard J. Schn~ider, April 7, 1975, 7:30 P. M., at the Andover Community
Center, 1685 C~osstown Blvd. N. W., Anoka, Minnesota.
Councilpersons ~resent: Holasek, Rither, VanderLaan, Windschitl
Councilpersons I bsent : None
Also present: : Marvin Christenson, C. Vieman, Mr. & Mrs. K. Olson,
Cecil Heidelberger, Dean Johnson, City Clerk, Art Jaworski;
City Building Official, Walter Arntzen; City Deputy Clerk,
Pat Lindquist; and Lyle Bradley. '" "t./u~.
The meeting wa called to discuss personnel matters.
General discussion was had on the correspondence drafted by B. Steffans (Exhibit A _
attached) object ng to enabling legislation for the Metropolitan Council.
Councilperson ither indicated disapproval of using Andover letterhead for this
purpose before eceiving Council consent. Councilperson Windschitl noted that
he would like to study this fully before signing. Pat Lindquist was asked to contact
John Milton's o fice for copies of the legislation, to be picked up by Clerk Jaworski.
MOTION by Va derLaan, seconded by Rither, to suspend the rules for this meeting.
Motion carried nanimously.
Councilperson indschitl stated that he had worked up an agenda for discussion, with
items as follow :
1. Resol tion on Ordinances
2. Input rom Employees
3. Input rom Residents
4. Counc l's Views
5. Motio s to establish positions
Councilperson anderLaan noted the following problems that the Council must face:
1. Handl situations better
2. Be op n to complaints
3. Counc l's useage of words to employees
ûhor.dd
Councilperson indschitl noted that any hint of politics must cease, and there ~M
be no criticism of employees at meetings; and added that city structure is somewhat
of a problem.
Council per son VanderLaan suggested that minutes be corrected in writing. Councilpersnn
Holasek objecte to this procedure. Discussion was had on condensing minutes.
Special Council ,,~eting - A. il 7, 1975
Minutes - Page
It was noted tha the next meeting scheduled for April 17, 1975, shall be restricted
to personnel, positions, and ordinances covering same.
MOTION by HOllsek, seconded by , ,,µ "'~, to pay former Deputy Clerk,
Marilyn Kappellioff, for 8.5 days; to include 4.25 days earned vacation.
Motion carried J,nanimously.
MOTION by RiJer, seconded by VanderLaan, to engage Patricia Lindquist as
full-time Deputi Clerk, at her present rate of pay. Council per son Holasek, felt
that inasmuch a Mrs. Lindquist had already been established as a Deputy Clerk,
a motion was not necessary to state this as a full-time position, and cited the
possibility of this effecting C. E. T. A. Funds being used for a new position.
Vote: Yes - Schneider, Rither, VanderLaan, Windschitl; No - Holasek.
Motion carried.
MOTION by Rither, seconded by VanderLaan that the City advertise immediately
for part-time cl~rical help to augment the City Staff. Motion carried unanimously.
MOTION by vaJderLaan, seconded by Rither, that the person hired be under the
direction of Pat Lindquist. Motion carried unanimously.
MOTION by Rit er, seconded by Windschitl, that the City Council set the rate of
pay for the part time clerical help at $3.25 per hour. Motion carried unanimousl y.
MOTION by Hol sek, seconded by Windsc!1Ïtl, that the Personnel Selection/Criteria
Committee, wit participation from the Deputy Clerk, select the applicant most
qualified for the part-time clerical position, and recommend this person to the
City Council for approval. Motion carried unanimously.
MOTION by Hol sek, seconded by Windschitl, that the salary of the Deputy Clerk,
Patricia Lindqu' st, be increased to $4. 15 per hour beginning with the next pay period.
Motion carried nanimously.
MOTION by Hol sek, seconded by ~',,;¿1"¿k'llthat the salary of the Acting Treasurer,
Janett Eveland, be increased to $3.60 per hour beginning with the next pay period.
Motion carried nanimously.
MOTION by Rit er, seconded by VanderLaan, that the meeting adjourn. Motion
carried unanim usly.
Meeting adjourn d - 12:10 P.M.
Arthur J. Jaworski
Acting Clerk
Attachments: Exhibit "A" (Coordinator Ordinance) Position Chart - Exhibit "D"
Ek:hibit "B" (Clerk/Treasurer Ordinance)
Ek:hibit "C" (Building Inspector Ordinance)
I
PROCEIJUR . OF COMMITTEE
I List needed positions
a. required by current administrative operations
b. required by State Statute
:r Deve~op Organizational Chart
O"l r"oti"",hip' "r p""iti"""
b. subordination of positions
III Defi ition of authorities, duties and responsibilities
IV comilations of blocks to meet short term needs
V DefJne vacant blocks
a. orientation of specific duties
b. orientation of specific responsibilities
VI Implement procedures to fill vacant positions
City of ndover
Personne 1 Committee
March 31, 1975
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\"\. ORDINANCE NO.
,,~
{I'
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
AN ORDINANCE ESTABLISHING THE POSITION OF CITY
COORD NATOR AND DEFINING HIS DUTIES AND RESPONSIBILIT!:ES
THE CITY bOUNCIL OF ANDOVER DOES ORDAIN:
l.L. The position of City Coordinator is hereby established and he
shall be thel Chief Administrative Officer of the municipality.
1 He shall be chosen by the City Council solely on the basis of his
training an experience and administrative qualifications, which shall include
I
current certification as a State Certified Building Official. The City Coordinator
shall be ap ointed for an indefinite period by a majority of the City Council
and may be removed from office only by a majority of the City Council, after
thirty (30) alendar days written notice. If he has served as City Coordinator
for one yea , written charges and a public hearing on the charges before the
City counc~l shall be provided if requested prior to the date wherein his
removal ta es place. The public hearing must be held within thirty (30)
calendar d ys after presentation of the charges and he must receive the
charges at east ten (10) calendar days before the public hearing.
1. 2. The duties and responsibilities of the City Coordinator shall
be:
1) Subject to City Council regulations and applicable laws, the
City Coordinator shall control and direct the administration
of municipal affairs.
2) The City" Coordinator shall see that all laws, ordinances,
and resolutions of the City are enforced.
3): The City Coordinator shall supervise the activities of all
municipal department heads and personnel of the City in the
admipistration of municipal policy with authority to effectively
recommend their employment or removal.
4) The City Coordinator shall attend and participate in all
meetings of the City Council. He shall be responsible for
the preparation of the City Council Agenda !,nd recommend
to the City Council such measures as he may deem necessary
for the welfare of the citizens and the efficient administration
of the City. He may attend, at his discretion or at the
direction of the City Council, other committee and commission
meetings.
5) He shall be responsible for the preparation of the
Planning and Zoning Commission Agendas.
6) The City Coordinator shall prepare an annual fiscal
budget and capital improvement plan for the City Council.
He shall maintain financial guidelines for the municipality
within the scope of the approved budget and capital program.
He shall submit reports to the City Council on the financial
condition of municipa.l accounts and make sure the annual
financial statement is prepared in accordance with Minnesota
Statutes.
7) The City Coordinator shall handle all personnel matters for
, the City in conjunction with policy established by the City
Council. He shall negotiate or delegate the negotiation of
terms and conditions of employee labor contracts for
presentation to the City Council.
8) The City Coordinator shall represent the City at official
functions as directed by the City Council and maintain good
public relations with the citizens of the community.
9) The City Coordinator shall act as purchasing agent for the
City and be responsible in making all purchases in accordance
with the approved municipal budget. He shall have the
authority to sign purchase orders for routine services,
equipment and supplies for which the cost does not exceed
one thousand,and n%ne hundredths dollars ($1,000.00).
All claims resulting from orders placed by the City
Coordinator shall be audited for payment by the City Council.
He shall negotiate contracts for any kind of merchandise,
materials, equipment or construction work for presentation
to the City Council.
10) The City Coordinator shall coordinate municipal programs and
activities as directed by the City Council. He shall monitor
all consultant and contract work performed for the City. He
shall coordinate the activities of the City Attorney.
Ú) The City Coqrdinator shall be informed regarding federal,
state and county programs which affect the municipality. He
shall consult with officials of both public and private agencies
as may be required. ,
!
,1
12) The City Coordinator shall inform the City Council on matters
dealing with the administration of the City and' prepare and ¡
submit to the City Council for adoption an administrative code
encompassing the details of administrative procedure.
13) The City Coordinator shall be required to take an oath of
office. He shall be bonded, at City expense, through a
position bond which will indemnify the municipality.
14) T4e City Coordinator shall enforce all the provisions of
the MiIJ,nesota State Uniform Building Code.
15) He shall perform such other duties as may be prescribed
by law or required of him by ordinance or resolutions adopted
by the City Council, such as Fire Marshall, and Public
Health Officer.
, 1'103. The City Coordinator must have considerable knowlege of
municipal government operation, proper procedures, public relations, finances,
purchasing and all administrative requirements for proper municipal operation.
He must have knowledge of or ability to acquire full knowledge of all laws ,
affecting tHe municipality. He must have the ability to provide harmonious '
relations ~ith municipal employees and the general public. He must have the
ability to pian development, to collect material and analyze for reporting and
to conduct l.nd implement standards of procedure, operation and organization.
T is ordinance shall become effective from and after its passage and
publication as required by law.
A opted by the Andover City Council on this da y of ,
1975.
CITY OF ANDOVER
Richard J. Schneider - Mayor
.
ATTEST;
Arthur J. aworski _ City Clerk
· ~ b CITY OF ANDOVER
COUNTY OF ANOKA
¿+ STATE OF MINNESOTA
J
ORDINANCE NO.
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AN ORDINANCE PROVIDING FOR THE COMBINATION OF THE
,
OFFICES OF CITY CLERK AND CITY TREASURER FOR THE
CITY dF ANDOVER, AND PROVIDING FOR ANNUAL CITY AUDIT.
I
THE CITY COUNCIL OF ANDOVER DOES ORDAIN:
I Pursuant to the authority granted by Minnesota Statute
1.01.
41Z.591, the bffice of the Clerk and Treasurer in the City of Andover, Anoka
County, MinIiesota are hereby combined in the Office of Clerk.Treasurer.
J OZ. Beginning with the year in which this Ordinance becomes
effective, thclre shall be an audit of the City's financial affairs by a Public
Accountant irl accordance with minimum auditing procedures prescribed by
I' '
the Public Examiner.
I He shall be chosen by the City Coordinator and confirmed
1.03.
by the City C~uncil. The Clerk/Treasurer shall be appointed for an indefinite
period by a 4ajority of the City Council, and may be removed from office
only by' mt'fiY vol. of fu. Cily Conodl ,fl., fui"y (30) o,¡.nd., d,y,
written notic . Ii he has served as the Clerk/Treasurer for six (6) months,
written char es and a public hearing on the charges before the City Council
shall be pr0l,ded Ü requested prior to the date wherein his removal takes
place. The ublic hearing must be held within thir~y (30) calendar days after
presentation f the charges and he must receive the charges at least ten (10)
calendar day before the public hearing.
1 04 The duties and responsibilities of the Clerk/Treasurer
shall be:
1) Subject to the direction of the City Coordinator /
Building Official and applicable laws, the Clerk/
Treasurer shall assist in the general administration
of Ci~y Affairs.
Z) The Clerk/Treasurer shall maintain all City financial
records in accordance with established procedures and
utilize the central accounting system to account for all
receipts and dis~ursements of City funds.
3) The Clerk/Treasurer shall prepare financial reports and
assist the City Coordinator in budget preparations and
data analysis.
4) The Clerk/Treasurer shall supervise the performance
of duties associated with voter registration, election
arrangements, minutes of Council and Commission meetings,
and other official records, licenses, etc., as required by
law, Council resolution, or the City Coordinator/Building
Official.
5) The Clerk/Treasurer shall supervise and train all
clerical employees, perform various clerical tasks
such as typing, answering inquiries by telephone, in
person, or in writing, take and transcribe dictation,
and assist in sorting and preparing mail.
6) The Clerk/Treasurer shall operate the office machines
and equipment, act as key operator of equipment and see
that equipment is properly maintained.
7) The Clerk/Treasurer shall attend the regularly scheduled
bi-monthly Council meetings and take minutes of the
proceedings.
8) The Clerk/Treasurer shall perform such other duties as
delineated in M.S.A~ 412.141 and 412. 151, and as may
be imposed upon him by the Council.
9) The Clerk/Treasurer shall, with the Council's consent,
appoint a deputy clerk for whose acts he is responsible
and whom he may remove at pleasure. At the direction
of the Clerk/Treasurer the deputy may perform any of
the duties of the clerk, including but not limited to
attendance at Special City Council Meetings such as
Board of Review and Public Hearings.
1.05. The Clerk/Treasurer must have experience in accounting
work includi g supervisory experience and training which provides the following
knowledges, abilities, and skills:
1) Knowledge of the principles and practices of governmental
accounting, budgeting, and payroll administration.
2) Kno\\,ledge of legal requirements governing municipal
opera.tions. .
3) Knowledge of the functions, organization, staffing, and
operating procedures of the various city departments.
4) Knowledge of modern office practices and procedures
and standard office and accounting equipment.
.
4) Ability to plan, coordinate, direct and review work
involved in varied financial and related activities. .
I 5) Ability to plan, assign, delegate, and direct the work
of technical and clerical subordinates.
6) Ability to analyze and interpret fiscal and accounting
records, prepare comprehensive financial statements
and reports, and to recommend Imd administer general
controlling policies.
7) Ability to establish and maintain effective working
relationships with department heads, other employees,
public officials, and the public.
This ordinance shall become effective from and after its passage
and publicatioh as required by law.
AJopted by the Andover City Council on this day of ,
1975.
I
CITY OF ANDOVER
¡
,
Richard J. Schneider _ Mayor
ATTEST:
Arthur J. Jaw rsld - Acting Clerk
, - -.....
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...- ORDINANCE #_
Ù'
1,-\>"" CITY OF ANDOVER
COUNTY OF ANOKA
L STATE OF MINNESOTA
AN ORDINANCE ESTABLISHING THF. POSITION OF CITY
BUILDING INSPECTOR AND DEFINING HIS DUTIES AND RFSPONSIBILITIE~,
I
THE CITY COUNCIL OF ANDOVER DOES ORDAIN:
1.01. The, position of Building Inspector is hereby established.
~ ,':: .~. ::' )
He shall be chosen by the City Coordinator and confirmed
by the City Council. The BuildinG Inspector shall be appointed for an
indefinite pe~iod by a majority of the City Council, and may be '
removed from office only be a majority vote of the City Council, after
fifteen (15) calendar days written notice. If he has served as the
Building Inspector for six (6) months, written charges and a public
hearing on the charges before the City Council shall be provided if
requested prior to the date wherein his removal takes place. The
public hearing must be held within thirty l30) calendar days after
presentation of the charges and he must receive the charges at least
ten (10) calendar days before the public hearing.
1.02 lThe duties and responsibilities of the City Building
Inspector sha 1 be:
1) Subject to the direction of the City Coordinator/
Building Official and applicable laws, the Ci ty
Buildinc; Inspector shall carry out the City building
inspection program and effect compliance with the
Minnesota State Uniform Building Code in the interests
of the health, safety, and general welfare of all
citizens of the community.
2) The Building Inspector shall supervise the activities
of the City Maintenance and Building Maintenance
personnel.
3) The Building Inspector shall supervise all activities
pertaining to park maintenance, street and rOA.d
maintenance, building maintenance, equipment (vehicles,
etc.) maintenance
4) The Buildint Inspector shall attend City Council,
Planning and Zoning Commission, or other Committee
and Commission Meetings at his discretion or as
directed by the City Coordinator.
5) The Building Inspector shall have knowledge of, and
must keep informed on all aspects of building inspection,
building code enforcement, and the methods and
practices of thé trades in assigned inspectional areas.
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6 He must not become involved in activities that re~ult
in indulßence. Construction activities, except those
~nvolvinß his own home and/or those approved by the
City Council are forbidden within the City.
7 He shall not accept favors from anyone involved in
construction and/or development within the City nor
from 'any of their agents. Favors are defined as
gifts, meals or social outings.
8 He must not be politically active in City elections.
9 îhe City Coordinator/Huilding Official has the right
to assign other duties to the Huilding Inspector if
they will not interfere with his regular duties.
10} îhe Building Inspector shall represent the City at
official functions as directed by the City Coordinator/
Building Official and maintain good public relations
with the citizens of the community.
11 The Huilding lnspector shall consult with officials of
public and private agencies as may be required.
12 îhe Building Inspector shall be bonded, at City expense,
through a position bond which will indemnify the ffiunicipalitJ
13) îhe Building Inspector shall perform such other duties
as may be prescribed by law or required of him by
ordinances or resolutions adopted by the City Council,
such as Diseased Tree Inspector.
1.03. The Buildinß Inspector must frequently assert neEating
juãgements abo t the construction he is evaluating. He may have to ,
order non-comp1ying work removed, altered, or repaired; or he may be
asked to give ounsel in specific building situations. In every case
he must displa the best qualities of tact, good humor, persuasiveness,
and firmness.
This 0 dinance shall become effective from and after its
passage and pu lication as required by law.
Adopte by the Andover City Council on this day of
, 1975.
CITY OF ANDOVER
ATTEST: Mayor
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