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HomeMy WebLinkAboutCC February 4, 1975 I ~I:G:JLAR }ŒETING O'FTHE ~¡;OV;;::R CITY COWC!!.. TO 2E HELD) 7ZZ::UARY L,) '.' ('.",;:- ". ~'- JN-6V¡¡¡" 'co"'x',··"" C..··F·" ... 7' o;¡ ..........1) "l.~ .~H":' ~ 'J.I '. "'....'.1. iI~"'J... .IJ...\ ..:....'.,....... ..~ =...~i'n. '---ovd m':nu~ 3 - '-m'..··., "9"5 --<:: J-,,"--"?" 1975 J.~l'.I.~" 1._ C oJ.... .....) ) J.' ....,1.. ... H.........I _Jo) .. ~ 'C1Ly ~-om"~-d J";t¡ -..,cc·" .. D--"---" p"oblc~ n' .,¡ I" . ~ ~u, - - .. . u"uu¿, . ., '. 2 It ~':cc~. inspection. ~ D~J~O~~~10n o~ h~nc~ o~ ?-~V~OU~ mcc~~nr~ oJ. -,,",:.í. ~ """. .... 1......;, '.:1 .1..........-,.;. v' , ....... J~. I I:, .. A¿¿i~ion~l rncm~er~ ¡or A=$c~zor Co~i:tcc. I 5. l.uci~.torD · rc;?o.t. G. I S~vinZD ccr~ific~tc ~~ ~~=jt W~t~on~l Bcn~. I . I. Xo~cl$ for m~n~g~mcn~ - Scm~n~~ fo~ ~~ild~n3 O~~~c~~l. " A?pbint ncgoti~~in3 Co,~"~~:cc - Employees cont"~c:. c'. 0 -,,). 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I, ..... ......¡l .', . '\. ¡ \ w,o' . ¡ m ( 19ß' " ¡ n ) ,I CITY of ANDOVER REGULAR MEETING - FEBRUARY 4, 1975 MINUTES A Regular Meeting of the Andover City Council was called to order by Mayor, Richard J. Schn~ider, February 4, 1975, 7:35 P.M., at the Andover Community Center, 1685 crtsstown Boulevard N. W., Anoka, Minnesota. Councilpersons resent: Holasek, Rither, and Windschitl Counci1persons I bsent: VanderLaan (Arrived 7:50 P. M.) Also present: City Attorney, William G. Hawkins; City Clerk, Art Jaworski; Recording Clerk, Pat Lindquist; and several residents. Inasmuch as Co ncilperson VanderLaan expected to be late, Mayor Schneider suggested holding up the discussion and approval of Minutes, and proceeding to the Agenda Item #1. Jerr Bronstead _ Jim Lueck (Drainage Problem) Mayor Schneide presented to the City Council, background information on this prob1emul) Bo homes in question were constructed in 1972 by E. V. Builders; had been "red-ta;gged" by the Building Inspector, and had not received Final Certificates of ccupancy, 2) The situation has been investigated, and a Public Hearing as held for a Storm Sewer for the area, however, project was abandoned, nasmuch as residents did not feel they should pay an assessment of $ 50.00 per lot, for something that was not their responsibility, 3) Develope r, ruman Hulegaard, had stated at one time, that he would correct the problem, wi no charge to the homeowners, however, this has not been done. Attorney Hawkin advised that R. Bee'" s, former Grow: Township Attorney, had been handling th's matter, and that he, Mr. Hawkins, would secure all information from Mr. BeerT , and have a report ready for the City Council by February 6, 1975. Several resident in the audience, expres sed feelings that this problem has been in existence for three years, and that it must be resolved now. The Mayor and Council agreed that this as correct, and directed the City Clerk to furnish them with all copies of Minute , correspondence, and reports covering the above; and to place this item on the Febr ary 18, 1975 Agenda. VanderLaan arri ed at 7:50 P.M. A roval of Min tes - Januar 7, 1975, January 20, 1975, and Januar 21, 1975 January 7, 1975 - Correct, per attached "Correction" Sheet, re-type entire set, and re-submit for approval at February 18, 1975 Meeting. January 20, 1975 - Correct, per attached "Correction" Sheet, and re-submit for approval at February 18, 1975 Meeting. January 21, 197 _ Correct, per attached "Correction" Sheet, and re-submit for approval at February 18, 1975 Meeting. Regular Meeting 2/4/75 Page 2 Weed Inspection Mayor Schneider eported on the Weed Inspectors Meeting he attended on w1!:¡;fP January 22, 1975. Only nine (9) weeds were listed as noxious by the County. The City Attorney was questioned on whether or not there could be an ordinance to require the cutting of wee s on property, if they were not noxious. Attorney Hawkins to write up an ordinance c6vering this and forward copies to the City Council for review. Disposition of TaJes of Previous Meetings Atlomoy H.wkf,,, to 'nvo.H,." "'0 'on,fu of 'hno fu, Cf<y " oequÜod '0 hold meoting tapes on file; and eport his findings to the City Council at the next regular meeting. Additional Membe s for Assessor Committee Discussion was h~d on the number of persons necessary on this Committee. Several names were sugg sted for additional members. Councilperson Holasek questioned the reason for a set n mber of persons to be on Committee, and the necessity for the matter being brou ht before the Council. MOTION by Vand rLaan, that the Assessor Committee be set at five (5) members, md the names of avid Jack and David Fricke be added to make up the Committee. No second on motion. MOTION AMENDr by VanderLaan, seconded by Rither, that the names of David Jack and Dj id Fricke be added to the Assessor Committee. Vote: VanderLaan, R''''eo--y,,; w,nrh'''' Ho'mk, Sohnofdoo__no, MOTION by VanderLaan, seconded by Rither, that the names of David Jack, David Fricke, and Kenneth Ortte be added to the A.sessor Committee. Counci1person Holasek again questioned the re son for so many on the Committee; Councilperson VanderLaan expressed feeling that more eople would do a better job. Vote: Windschitl, Rither, VanderLaan-- yes; Holasek, Sc neider--no. Motion carried. Mayor Schneider i structed the Committee Chairman to contact the new 'mem.bers, and advise them of meeting dates. AuclHoo'. Ropo" [ Attorney Hawkins 0 investigate the following "Comments" as made by Mr. Anderson in his report, and present his findings to the City Council within two days: 1) Travel Ex ense Claim, 2) Pay in Lieu of Vacation, and 3) Unauthorized Expenditur es. · Regular Meeting t:./4/75 Page 3 Auditor I s Report Continued) Discussion fOllowtd concerning the discrepancies on Page 16 of the Auditor Report, covering "Snow arid Ice Removal" and"Contractua1 Services", as compared to figures 'oou<od by co=ofpmon no'...k. MOTION by Rithe , seconded by Holasek, to direct the City Clerk to write to G. W. Anderson and request their work-sheets covering Page 16 of Auditor Report; for the purpose of1 examination by the City Council of line items "Snow and Ice Removal ", and "Contractual ervices" for both Audit Periods. Motion carried unanimously. Savings certificatl at First National Bank There being a sholtage of funds in the General Account to cover all checks approved at the January 21'~ 1975 Meeting, and January 31, 1975 Payroll, discussion ensued on whether the Ge era1 Fund should be replenished with the Savings Certificate from First National Bank, or from the Federal Revenue Sharing Fund. Councilperson Rither read pages 98 andl99 of the Minnesota League of Municipalities Handbook, covering the uses of Federal R venue Sharing Funds. It was agreed by the City Council, that in keeping with this information, a Resolution should be drawn up to permit the withdrawaL from the Federal evenue Sharing Fund, and that a like amount be deposited back into the Federal Reve ue Sharing Fund as soon as practicable. \10TION by Vand rLaan, seconded by Rither, that BE IT RESOLVED, by the Andover City Council, that the sum of $8,244.00, be transferred from the Federal Revenue ~ Sharing Fund into the General Revenue Fund. Motion carried unanimously. Models for Manag ment Seminar Mayor Schneider xpressed the feeling that this Seminar would be of advantage to a City Administrato , and in this regard, sugge sted that the City should be ready to hire such adminis rator by April 1, 1975. Councilperson Rither commented on the possibility of som one from the City Council wanting to attend this Seminar; and with reference to the edera1 Aid Program and an administrator, the Personnel/Selection Committee is wor ing up Organizational Charts on duties, and is looking at the possibility of addi g one additional employee to oversee the day-to_day tas:.cs of the City, and whether this would be a Director, Coordinator, or Administrator, should be determined aft r the Personnel/Selection Committee Meeting on February 11, 1975. Councilperson Va der Laan suggested that the City Council postpone action on the attendance at the eminar until after the Committee reports are in. Negotiating Committee Mayor Schneider sked for the Council's feelings on the number of persons to be on this Committee. couIilperson Holasek suggested hiring a professional person to handle all employee cont acts. Councilperson Windschitl favored the City Council handling .he matter. Coun ilperson Rither felt that a Negotiating Committee would better serve the employees, inlthat the City Council would have to handle this at a Public Meeting, which offers no protection to an individual's right to privacy; sited examples of problems '0'"'''' b,..." 01""" Regular Meeting - 2/4/75 Page 4 J'Iegotiating Committee (Continued) Opinions from thelaudience were expressed, in that Sylvia Britton suggested the name of Bernie Steffan, a professional in the field of employee relations; Rosella Sonsteby felt that this was J job for the City Council and/or a City Resident, not an outsider. CounoH,mon V '~d 00 L"n o..d omo"" ,"om fuo "Lo.guo M==I", whkh ,,,'od 'n part, that it is the responsibility of the City Council to hire and fire employees, set salaries, determine working conditions, and set policies on vacations, insurance and other fringe benedts; and that the Council may not delegate this responsibility to a Committee or Adn\inistrator. Councilperson Ri¿er questioned the reasons for a Negotiating Committee at this time, as only one emPloíeets contract was under discussion; and asked if there were any parts of the propo ed Employee Contrach where problems are anticipated and would necessitate a Negcitiating Committee; further felt that the Personnel/Selection Committee would be covering ~ll phases of personnel criteria in their Report. Mayor Schneider was of the opinion hat the Budget Committee would better be in a position to be on the Negotiating Comm ttee. After considerable discussion, it was agreed that the Negotiating Committee should consist of four (4) embers. Councilperson Rither suggested one Councilperson rom the Budget C mmittee and one Councilperson from the Personnel/Selection Committee, inasm ch as each would have working knowledge from their respective Committees. May r Schneider concurred. After further disc ssion on objectives and duties of a Negotiating Committee, Mayor Schneider a pointed Councilpersons Windschitl, Chairman, VanderLaan, and Holasek, with one itizen to be chosen by Committee Chairman, Windschitl; said citizen to be appro ed by City Council was suggested by Gòuncilperson Ho1asek. The following pers ns volunteered or were nominated to be on the Negotiating Committee: l} Sylvia Britto , 2) Jerome Lapham, 3) Cecil Heidelberger, 4) Marvin Christenson, 5) Lyle Bradley nominated by Counci1person Rither, and 6) Robert Dehn, nominated by Rosella So ste by. Bids for Lawn Tra tor Two bids, one for "Arièns" at $2,586.50, and one for a "Bolen" at $3,238.42, were received to-date. ayor Schneider agreed to contact Cox Supreme Rental, bidder on Ariens tractor, to 'nquire,îf this bid price would hold until such time as City finances permitted this pur hase, i. e. J sixty to ninety days. Selection Process/ lanning and Zoning Commission _Æayor Schneider c mmended the Personne1/ Selection Committee for their outstanding work. Discussion ollowed on the possibility of changing the number of persons on the Planning and Zonin Commission, however, it was decided to leave ass et forth in Ordinance # 11. Regular Meeting - 2/4/75 Page 5 Selection Proces s Planning and Zoning Commission (Continued) The following cor{ection was made on the "Selection Process/Planning and Zoning Commission" Rep rt: 1) Page 3 - iast sentence corrected to read, "The position is not salaried, however, Å. per diem compensation is provided. 1/ Attorney Hawkins ~as instructed to draw up an Ordinance #llA, setting forth a change in Subsection 2, Terms of Office, to read, "Terms shall expire on the first day of January", Jrith said Ordinance to become effective March 1, 1975. City Clerk was di ected to place an article in the Anoka County Union, and advisê City Council of cu rent Planning and Zoning Commission Members, pursuant to Selection Process Planning and Zoning Commission Report, Procedural Outline, Items # 1 and #2. A five_minute ree ss was called. Meeting reconven d at 10:10 P.M. Budget Committee Re ort Councilperson Hol sek gave a full report on Expected Income of $351,000.00, from 1) Local Governm nt Aid, 2) Federal Revenue Sharing, 3) County Tax Settlement, 4) Building Depar ent, and 5) State Aid; and RequestecExpenditures of $449,500.00, from 1) Planning nd Zoning Department, 2) Park and Advisory Board, 3) Community Center Building, ) Building Sinking Fund, 5) Police Budget, 6) Building Department, 7) Public Works D partment, 8) Administration (other than those Departments listed), 9) Tree Fund, 10) Capital Improvements, and 11) Contingency Fund. Councilperson Holasek emphasiz d that all figures reported were tentative. Budget Committeeman Windschitl asked f r volunteers for this Committee, advising them, that this Committee would be meeting t least quarterly, and very possibly more often. Counci1person Rither alerted City Clerk that Federal Revenue Sharing Report Forms must be up-dated for populatioJ Bicentennial Com itte e Counci1person Va derLaan read a letter, dated December 23, 1974, from the Bicentennial Com ission, and commented that be tier attention should be given to incoming correspondence. ounci1person Rither stated that it should be established if anyone in the community is 'nterested in organizing or participating in such a Committee; and that this item be place on the Feb ruary 18, 1975 Agenda, with the City Clerk to p1acp an article in the Ano a County Union informing the Andover citizens of this Committee, and asking for volunte rs. City Hall dedication, or a quilting bee were suggested as pos sible activities. Bills - None to be signed. Regular Meeting - 2/4/75 Page 6 Road Problems _ ussell (Stack Estates) Addition AHoonoy H.w>"', {dd'd fue CHy Coundl 00 wh.' h.. '''"'p'o,d ,'m No"emboo', 197< on the roads in th above addition; and will check with Mr. Coleman and the County for additional informa ion, and forward same to the City Council within the week. Advised <ho ComH <h., lo8 On fu, """ ho now"., Andovoo wm hove" '"U, buHd'n, poomH, as of Monday, Fe ruary 10, 1975. Mr. Russell was resent and informed the Council that the City of Ramsey had accepted these roads in 197;1, and that he has done everything requested of him by that City, and does not feel obligated to do anymore; and that he refuses to pay the $3,000.00, inasmuch as the City of Ramsey has not done anything on these roads. He felt that the impassable c",!,dition of the roads during the Spring of 1974, was caused by a plugged oolvoo' (Too," 'o8'""od '0 hfm <h., 'hm w.. no oulva'), In checking the re orts by T. K. D. A., Andover Engineers, Russell Roads were given first priority and figure of $35, 150.00 was shown to bring them up to Andover Standards. Councilperson HoÜl.sek questioned the difference between this figure and the one given by the City of Ra sey of $3, 000.00 It was agreed by e City Council that this item must be resolved as quickly as possible, ,nd directed the C ty Clerk to write to Ramsey Mayor Cox (copy to Ramsey City Clerk), requesting all info mation on Russell Addition, including a copy of the 'Complete Road Standards" used b them since 1971; and to place this item on the February 18, 1975, Agenda. Re resentatives a Metro olitan Council Meetings City Clerk Jawors i read a letter he had written to the City Council after he had received a call fr the Metropolitan Council regarding Andover representation at their Meetings wh n Andover plats were under discussion. The Council felt that before any action could b taken, they would like complete information on the Metropolitan Council's policy r garding the above. The City Clerk was directed to contact the Metropolitan Coun il, and request that they clarify the above. Ordinance Re uiri g Penalt for Leaving Snow from Drivewa s in Roadwa s Attorney Hawkins nformed the City Council that an ordinance was not neces sary, inasmuch as this i covered by State Statutes prohibiting obstruction of roadways. Councilperson Win schitl commented on the poor snowplowing done in the City after the last storm; an questioned the possibility of Mr. Kraabel not having enough equipment to handle both And ver and Ham Lake. The City Council agreed that inasmuch as the City of Andove contracted Mr. Kraabel's services prior to the City of Ham Lake oing so, Andover was to be plowed first. Mayor Schneider to contact Mr. Kraabe1 and inform him of ndover's position on this. Regular Meeting _ 2/4/75 Page 7 Additional Items on Agenda Councilperson Ri¿er volunteered to attend the Metropolitan Council Workshop on February 7, 1975;1 said workshop to explain data available to the Communities, and Community Develipment Applications. In conjunction with this workshop, a handbook will be published overing data from each Community. Mayor Schneider has requested this handbook. C uncilperson Rither stated that this workshop should tie -in with studies he is dOin1 covering the Housing and Development Act and the Block Grant Program; and wit reference to developing capital improvement programing, and extension of capit 1 improvements, there is a possibility of getting assistance inasmuch as contracts were{not committed. The pre-application forms must be in by February 15, 197. Councilperson Rither will investigate whether or not a Resolution will be required b fore proceeding on the application; and if not, Council per son Rither w.. .dv"ed '0 PTuo' Council per son Wi dschitl requested discussion on nameplates for the City Council. MOTION by Rithe , seconded by Vander Laan that nameplates in black w /white lettering, and with appropriate stands be ordered for the City Council, City Staff, Engineer, Attorney, Plannint and Zoning Commission, and Park Board. Vote: Holasek--no (objection being th t no titles included), Schneider, Windschitl, Rither, and VanderLaan__ 'es. Motion carded. MOTION by RitheJ seconded by VanderLaan, that meeting be adjourned. Discussion on whether or not þe meeting must be in session while the Mayor signs payroll checks. Vote: Schneider, olasek-_no (objection-checks should be signed before adjournment), Rither, VanderLa n, Windschitl--yes. Motion carried. Meeting adjourned at 11:37 P.M. Respectfully Subm tted: Patricia K. Li d Recording Secr ta Attest: Arthur J. J w - Clerk Regular Meeting 1-/FJ,/75 Minutes - Attach ent (1) ::::orrections to Previous Minutes January 7, 1975 In addition to corrections on January 21, 1975, re-do the following: 1) Page 2, para.4 & 6 - Correct year, 1955 to 1995, 2) Page 3, para. 1 - Individual vote to be shown. 3) Page 3, para. 2 - Individual vote to be shown. 4) Page 4, para. 1 - Indivitdual vote to be shown. 5) Page 3, para. 8 - insert after "that he felt", it is the responsibilit} of the Planning and Zoning Commission, and that 6) Council per son Windschitl had requested that the Auditor Report be placed on the January 21, 1975 Agenda. R~search tapes and insert. 7) Re-type entire set of Minutes showing all corrections. January 20, 1975 I) Page 2, para. 1 - Research tape and clarify. 2) Page 2, para. 2 _ "Situations that occur:' should be reworded to read, "items to be taken into account II. 3) Page 2, para. 6 - Should read "Firm's" rate of pay, not "his II. 4) Page 2, para. 5 - Not to read sample. Research tape and reword. 5) Page 2, para. t\ _ To read "Farmers Home Administration'1. January 21, 1975 1) Page 1, para. 6,7 - Research tapes and expand discussion. 2) Page 1, para. 8 _ Last sentence not to indicate that individuals must appear personally. 3) Page 4, para. 1 - Research tapes and add Councilperson Rither's COi.TIments and information as read from League Handbook. Also add, IIfar a year 11 after'a bingo permit', on line #3. 4) Page 4, para. 6 - To read "0£11 previous Meetings, not'tol. 5) Page 4, para. 5 To read lIawners of 350/0 of property in area ". Above Minutes to e corrected and placed on February 18, 1975 Agenda for approval.