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HomeMy WebLinkAboutTKDA August 28, 1974 '/,' .¡5" , i GROW TOWNSHIP, MINNESOTA A UTHORIZA TION FOR PROFESSIONAL SERVICES, To: Toltz, King, Duvall, Anderson Order 1974 and Associates, Incorporated 1408 Pioneer Building Saint Paul, Minnesota 55101 Date August 28, 1974 Pursuant to your agreement dated August 8, 1974, you are hereby authorized to proceed with the professional services de,scribed as follows: 1. Comprehensive Sewage Works Plan We will develop a long range Comprehensive Sewerage Works Plan based on the Comprehensive Land Use Plan. This plan will include the sizes and location of trunk sewers and lift stations necessary to provide service to the entire Urban Planning District. We will develop estimates of sewage flow based on projections of population and estimates of commercial and industrial flow. We will utilize the past reports prepared by other consultants in developing the plan. The previous reports to be utilized in the preparation of this report are: 1969 - Preliminary Economic Feasibility Study for Sanitary Sewer by J. N. Sullivan and Assoc. Inc. 1971 - Comprehensive Sanitary Sewer Plan by Tri-State Engineering Inc. I 1972 - Sanitary Sewer and Water Feasibility Study by Caswell and Associates Inc. 1973 - North Area Sanitary Sewer Study for Metropolitan Sewer Board by Orr-Schelen-MaYf'ron and Assoc. Inc. The plan will include recommended stages of construction for the facilities required and budgetary cost estimates. During the course of the study we will cooperate with the Planning and Zoning Commission and the Planners in the USe and interpretation of the Land Use Plan. -I. .~.,¡ . 2. Feasibility Study for Crooked Lake Area, Northwoods Addition, Red Oaks Manor Addition and Green Acres Addition Areas. We will make necessary field surveys to prepare preliminary plans and cost estimates for the proposed work. We will evaluate the feasible alter- natives, prepare estimate of costs of the various alternatives, and recommend- ations on the best overall solution to the esisting problems. Results of these studies and resulting recommendations will be submitted in report form upon complètion. We will assist you in the conducting of the public hearings for the proposed. improvement. 3. Plans and Specifications. Subsequent to final decision on the recommended method, and upon direction of the Town Board, we will prepare plans and specifications for the proposed facilities or any Fart thereof, for the construction of the sanitary sewer collec tion sy stem. These plans and specifications will be complete, ready for bids, and will include architectural, struc tural, mechanical and electrical requirements. The plans and specifications will be prepared so as to receive approval of the Minnesota Pollution Control Agency, Metropolitan Sewer Board and any other appropriate agencies. 4. General Inspection We will assist you in the taking of bids and make recommendations on the award of contract. We will provide general inspection of the work which will consist of occasional trips to the site by an engineer of the firm, checking of the shop drawings, checking the contractor's payment requests, final inspection of the finished work, approval of the complete work and final payments, and assistance in putting the improvements into operation. 5. Resident Ins pection We will furnish the servi<:es of a Resident Engineer, inspectors and staking crews who will be on the site during construction. Their dutie s will be to interpret plans, stake the work, -inspect the work and perform other usual duties. As a part of the Resident Engineering services, we will instruct operating personnel in the functioning of the improvements. -2- , I ,~:,. _, "J 6. .~ (a) For the services set forth in Paragraphs I and 2, we are to be paid on the basis of our general engineering agreement dated June 17, 1974. The amounts shall be payable monthly and shall not exceed the sum of $15,000.00 without further authorization from the Town Board. (b) For the services set forth in Paragraphs 3 and 4, we are to be paid . on the basis of our general engineering agreement dated June 17, 1974. The amounts shall be payable monthly and shall not exceed the percentage fee shown on the attached fee schedule. This Cllrve has been taken from the current "Guide for Engàgement of Engineering Services" prepared by the Minnesota Society of Professional Engineers and the Consulting Engineers Council. (c) For resident inspection services set forth in Paragraph 5, we are to be paid on the basis of our general engineering agreement dated June 17. 1974. The amounts shall be payable on a monthly basis. Until actual construction costs are determined by bids, the percentage fees shall be based on the reasonable estimated cost of the work. , Approved at a meeting of the Town Board on , 1974. A tte s t .f!.. - 3- - . ~ . , . ",. 14 I I I II/II I 1 - .-.- -- Net ConstructiQn % From Cost Curve B 13 --- .. - 50,000 10.05 -. '- ...... .-- 100,000 9.01 ' 250,000 7.81 12 .. -. 500,000 7.00 750,000 6.63 , 1,000,000 ' 6.22 -- 2,000,000 5.75 ' I I 4,000,000 5.30 II J" -- 6,000,000 5.10 8,000,000 5.05 ---- 10,000,000 4.97 20,000,000 4.88 - 10 - ,- ---¡I-I- -. ITn I -- ~ 1- HII[__[ J _m__ - -- - - . .~- 9 -..¡--... - I II ,- ---·-l-· -- '111 ("---- -- , "',-,1-- - -- -- 'j ,'I'i 1 IIj ~ - -'0 -- -r --"1---"- nil¡"-·..' --- _.- -, ,,--.- - -- ,- p~ - - ] ,I' I¡-- T -I ¡ -- - __H ~ - liT ~ Hi, -- -- J I¡___ -1 . ~ 7l--- . - -- - - II!t-i---f 1-- -- - ... --- -- - U¡'I '-If] -- -111 6 --I ----- II! ¡+I-I!1t--r 5 ~= u=I-I¡jl:-[ul'llì'~lr i. 4 .-.-,,--- .. ---- :. ' j~ I -----+ .--, -- ".--,-- - -'I- ii L I' .. J.l 0.01 0.05 0.1 0.5 I 5 10 50 100 Net construction cost, in mill.ions of doll.ars FIG. 2 - CURVE 8, MEDIAN COMPENSATION FOR BASIC SEIWICES, EXPRESSED AS A PERCENTAGE OF CONSTRlICTION COST FOR PROJECTS OF AVERAGE COMPLEXITY. Fron1 1072 ASCE Manual No_ 45 ·--15- 'Minutes - Febr 1'y 2' 1974 . Page 2 1. Payment of all related engineering and legal fees. 2. Execution of development contract, to establish completion dates and responsibilities. 3. Posting of performance bond or cash in lieu of bond in the amount of $5,500 to cover cost of completing required improvements. 4. Issuance of title opinion by Grow Township Attorney. Motion seconded by Supervisor Holasek; passed. Ray Klenk of Valley View Estates presented his propbsal for roads in the area ~ and proposed improvements to existing roads. (-Ie had previously gone over all the problems with Larry Koshak of CEO, Inc. and had arrived at the solutions as stated in his letter of February 21, 1974. However, the Board, upon the advice of Attorney Bill Hawkins concluded that any roads put in in that area should be blacktopped at this point because they would be considered new roads. Chairman Carlson st.ated that the Board \..¡ould require our engineer review road specificatons and advise accordingly. Mr. Hawkins stated that if we make exceptions on these roads we are leaving the door open for others to expect the same treatment. After considerable discussion Supervisor Holasek moved that at this time the Board deny the request for Class V roads as proposed in Mr. Kl enk s 1 ett'er of February 21, 1974 for the reason that it does not meet current standards. Seconded by Supervisor Christenson; passed. The next item on the agenda was the furnishings for the Town Hall. It was agreed by the Board to purchase the following items from P.M. JoJmson Company: 152 folding chairs, 4 chair trucks, one 6' table, two secretarial desks, two steno chairs, two Cosco lounges for reception area, one vacuum cleaner ($100 or less), one 40-cup coffee maker, two laterial files, three floor chair mats, 100 coat hangers, one conference table, 18 side arm chairs, two clocks" Burroughs shelving for vault, 1 hanging rack for half-section maps, 1 blueprint cabinet for a cost of approximately $3400. Chairman Carlson moved that we purchase the above equipment; motion seconded by Supervisor Holasek; passed. Meeting with the Metro Council on March 21 was discussed. Bill Hawkins will have details fo1' the Board at their meeting on February 25. The annual meeting agenda was discussed and items were added. Remaining items will be added at the March 5 special meeting. The next meeting will be a special meeting at the Town Hall at 7 :30 p.m. The County will be represented by Cal Behr regarding Nightengale Street project at that meeting. Supervisor !Iolasek moved that the meeting be adjourned; seconded by Supervisor Ch1'istenson. Meeting adjourned at 11:15 p.m. /-Z.:-: It( ~L&l4-- M. Britton, Acting Clcrk . TKDA ' TOm, KING, DUVALL, ANDERSON AND ASSOCIATES INCORPORATED ENGINEERS AND ARCHITECTS 1408 PIONEER BUILDING SAINT PAUL, MINNESOTA 55101 224-78.91 .- OW£N J.'GEATTY DARREI_ H. BERKOWITZ August 19, 1974 ROSERí A. BOYER JAMES C. J3ROn·:N ARNDT J. DUVALL HUGO G. ERICKSON WILL-lAM J. FEVDER ROYCE: B. HANSEN STEPHEN M. J;lARTLEY CLIFFORD E. JOHNSON Honorable Chairman and Town Board DuWAYME R. KASMA J. THOMAS KIRK Grow Township, DAVID W. KIRKWOLO Minnesota A. DEAN LUNDHOLM ROBERT T. MAl.ONEY RICHARD D. MENKEN LEONARD G. MILLER WAYNE A. OLSON DUANE T. PREW RUDOLPH P. RAfTOR ROB!1:RT R. RYDER Bituminous Surfacing for WILLIAM T. SHERIDAN Re: ASt-: J. SPERLING ARNOLD M. STEFFES Enchanted Drive from Genie WALTER W. THORPE JAMES E. VOYEN Drive to a point approximately NATHAN F. WEBER 1350 feet south. GEORGE J. SCHROEPFER Gentlemen: We are writing as authorized by the Town Board at the August 13, 1974 meeting to provide preliminary cost estimates and a feasibility report for the construction of bituminous surfacing on Enchanted Drive from Genie Drive to a point approx- imately 1350 feet south. ~The proposed project will include a 20 foot wide bituminous mat placed on a 32 foot wide Class 5 gravel base. The preliminary cost estimate for this construction, ine! uding 100/0 contingencies, and estimated 150/0 engineering, legal and administrative fees is $18,000.00. lt is proposed that this project be financed on the basis of a uniform assessment per lot, rather than front foot assessment method. The Enchanted Drive right- of-way contains several sharp curves and this results in large differences in the length of adjoining front footage per lot. In this situation, the front footage assessment method does not distribute the project costs in an equitable manner. Based on the estimated project cost, the unit assessment per lot would be as follows: Total estimated cost· $18,000.00 Number of benefited lots 11 each Assessment per lot $1; 635. 00 . " ."'- Honorable Chairman and Town Board August 19, 1974 Page Two We will review the project with the Town Board at the September 4, 1974 public hearing. Attached for your information is a procedure outline for necessary steps in an improvement project. Yours very truly, TOLTZ,KING, DUVALL,ANDERSON AND ASSOCIATES,INCORPORATED ,.j, 1k~~.1m~~~ DRK:bjc cc: Mr. Art Jaworski, Clerk Mr. Walter Arntzen. Building Inspector " I ,..1 PRELIMINARY REPORT OF ENGINEER ENCHANTED DRIVE BITUMINOUS SURFACING FROM GENIE DRIVE TO A POINT 1350 FEET SOUTH GROW TOWNSHIP, MINNESOTA ,To the Town Board: The undersigned engineer to whom was referred the following proposed improvement: Bituminous surfacing on Enchanted Drive from Genie Drive to a point 1350 feet south hereby reports that said improvement is feasible and should best be made as proposed and not in connection with any other improvement. The estimated cost of the improvement as recommended is $18.000.00 DuWayne R. Kasma. P. E. TOLTZ, KING, DUVA LL, ANDERSON AND ASSOCIATES,INCORPORATED 1408 Pioneer Building St. Paul. Minnesota 55101 , TOLTZ, KING, DUVALL, ANDERSON ST. PAUL, MINNESOTA AND ASSOCIA TES, INCORPORA TED ENGINEERS AND ARCHITECTS AUGUST 19, 1974 PRELIMINARY COST ESTIMATE FOR A 20 FOOT WIDE BITUMINOUS SURFACING ON ENCHANGED DRIVE F~OM GENIE DRIVE TO A POINT 1350 FEET SOUTH GROW TOWNSffiP, MINNESOTA ~ Desc ription Quantity Unit Price Amount 1 Common Excavation 1600 CY $ 1. 50 $ 2,400.00 2 Class 5 Gravel Base Material 1060 Tons 3.50 3,700.00 3 AC Bituminous Material 400 Tons 10.00 4,000.00 4 AC Bituminous Mixture 24 Tons 100.00 2,400.00 5 15" RCP Culvert 48 LF 10.00 480.00 6 Topsoil 1120 CY 5.00 600.00 7 Seed 2 Ac res 100.00 200.00 8 Sod 450 SY 1. 00 450.00 Estimated Construction Cost $ 14,240.00 Contingencies - 10% 1,424.00 $15,664.00 Engineering, Legal and Administrative Cost - 15% 2,336.00 TOTAL ESTIMATED PROJECT COST $18,000.00 "..! PROCEDU HE FOR SPECIA LI\SSE'SSJvŒ:N rs l'dOJ:CC r5'\ Y G no 'Ii i.-O"WN BOA HD ----- _._~----_._--,- 1) . Order efjj!,ine>.:.~r to prep,.~rC;.1 fed.sibiJity study. 2) Engineer will submit written report to the Town Board. 3) Hold public hearing. Benefitting property owners within boundary lines set up by engineer have to be notified in writing of this hearing. 4) Notice of hearing h",s to be published in paper. (Township uses County Auditor's "ecords for tax statements) 5) Pass resolution to proceed. Order engineer to prepare specifications for project and set up letting of bids. 6) Town Board opens bids and accepts the low bid. 7) Wo rk on projec t would proc eed. 8) Engineer prepares estimate of final cost of project and gives to Town Board. 9) Order a proposed assessment roll for each property owner and place on file with Town Clerk. 10) Town Board hold another hearing. Notice must again be published. Any adjustments or errors in assessment are made at this meeting. 11) Town Board would pass a resolution accepting assessment roll and determine how many years they will have to payoff the assessment. Also, set the interest rate on the unpaid balance which can be as high as 80/0. .