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HomeMy WebLinkAboutSP May 1, 1974 t;~()W T()W~§tiarP AGENDA - SUPERVISORS MEETING ~ MAY 1, 1974 - 8:00 P.M.. AT THE TOWN HALL 1. Otto Schmid - Contract 2. Dangerous pond 3. Completion on excavating Town Hall site ( Hulegaard) 4. 5. 6. ','".-' " . '.". '" r , :J " ,¡ y Ì': ";' , i'~ .. :'1 ii, Ml!iy 1, 1974 " I r¡ Special Meeting - "planners Bill .' f7ruw Tuwn~hip Minutes of a SPECIAL MEETING of the Grow Township Board of Supervisors held May 1, 1974 at 8:00 p.m. at the Grow Town Community Center. SUBJECT: Questions on billing from the PLANNING FIRM OF NASON WEHRMAN CHAPMAN & ASSOCIATES, INC., and other items. In attendance were Chairman Schneider, Supervisors Christenson, Holasek, Attorney Hawkins, Otto Schmid of Nason Wehrman Chapman and Associates, Inc., Building Inspector Wally Arntzen, Lyle Bradley, Robert Rither and Lary Carlson. Meeting was called to order by Chairman Schneider at 8:03 p.m. Chairman Schneider stated he did not have any of the correspondence on this bill. Attorney Hawkins noted he has given Chairman Schneider copies of all correspondence concerned with this billing. Chairman Schneider noted he had called Treasurer Janett Eveland and she said the Attorney had copies of all billing. Supervisor Christenson noted this is part of the problem, these two accounts have been lumped together by the Township, when they should have been kept separate. Attorney Hawkins noted we in fact have two (2) accounts - the CDP account which we have contracted to pay $26,375, we have presently paid $25,158.98, which results in a balance of something over $1,200. On Technical Assistance or Incorp6ration account, we have paid $1,408.52 and LafY Carlson has the other bill of about $900. Mr. Schmid stated these figures do not~ with his. The figures seem to be the same, but in a different order.' ~',.... A minor error in figures shows a $100 difference in sta8e one (1) and two (2) costs when added up. Schmid noted the problem must be with the 001 account but felt $26,375 is what is owed. Mr. Schmid noted correspondence between himself and Lary Carlson, September 11, 1973, pointing out he would like to be on Technical Assistance basis for Incorporation items. He noted they had a luncheon meeting in downtown Anoka, Carl's Cafe where to the best of his recollection, they felt this would be acceptable. Shortly thereafter, Mr. Schmid received a call from Lary Carlson who noted he was concerned with the costs of this TA. He stated to Otto that this TA should be held to around the $1,000 figure agreed on. Otto also noted that he told Lary Carlson he would try his darndest to hold it there under the impression they could proceed. On November 29, 1973, Schmid noted to the Board by letter, they had exceeded $1,000 · by $300. Again on December 26, 1973 Schmid sent another letter with a copy of the bill including the work they had done in December. He also noted he was quite concerned because he did not get any response to his letter and bill of November 29, 1973. Schmid was asked to attend the January 8, 1974 Town Board Meeting, which he did. He noted minutes of January 8, 1974 noting Supervisor Holasek stating the Firm was obliged to continue to provide assistance. Schmid noted no action was taken on his bill at that time. ( It must be noted, Chairman Carlson was absent from this Meeting, Supervisor Holasek was Acting Chairman). Minutes - May 1, 1974 Page 2 Schmid went on to state he WDuld like to have these matters cleared up. He also noted he would like to continue working with the community on a cordial basis. Schmid felt concerned over the estimates being wrong, but noted the oontinued Hearings drove the price up because more information had to be gathered. Schmid reiterated they fully expected the Incorporation to be over in November. Chairman Schneider noted he felt that a Professional Planner should not have missed an estimate by double. Schmid noted he did not want to get into a situation where this bill would be negotiable because he felt this would imply to pay for work that was not done. He again assured the money asked reflected the actual time spent in pursuing the Incorporation Hearings. Supervisor Christenson noted that at the meeting at Carl's Cafe, in Anoka, the Board authorized Schmid and Reekers to give TA in Grow's quest for Incorp6ration. The Board authorized Dick Beens to lead us in the legal aspects, the Board authorized Bruce Rasmussen to assist Beens and the Board spoke about the Ehlers and Associates assistance to establishing a breakdown of Crow's fiscal responsibilities. Supervisor Christenson also noted Rasmussen was not asked for an estimate, Beens was not asked for an estimate. Ehlers provided one, but it was not checked out. He could not understand why Otto had been singled out for this treatment. Attorney Hawkins felt we should wait until Lary Carlson appe.ned to continue on with the discussion. Lary Carlson appeared at 8:40 p.m. Chairman Schneider noted to Carlson he was confused but in complete disagreement with what Mr. Schmid had stated so far. Carlson stated he does not remember agreeing to pay the $1,000 for Technical Assistance. Attorney Hawkins noted September 11, 1973 letter for a request for money outside contract kind of obligated the Township to pay something for this TA, (Robert Rither, former Board member arrived at this time, approximately 8:30 p.m.) because it was allowed at this "Breakfast or Luncheon", in Anoka. Otto noted to Carlson the two (2) account numbers are: Technical Assistance Account - 72,042,001 - 72 designates year 1974. Comprehensive Development Plan - 72,042,002 Carlson noted he felt the extra meetings to plan for Incorporation had never been justified to him. Lyle Bradley, past Town Board member appeared at this time, approximately 8:45 p.m., to sit in on this meeting. (It should be noted that Lyle Bradley, Marvin Christenson and Robert Rither were Board members 8t the time the contract was signed.) Schmid noted the CDP was submitted to the Planning and Zoning Board, notinf at this time the Comprehensive Development Plan is done and the Firm can expect fu 1 payment. Schmid also noted before the CDP was printed, after clearing it with the P & Z Board, a draft was sent to the MMC with a letter noting the plan was not accepted as yet by the Township. Supervisor Holasek who arrived late, was briefed on the September 11, 1973 letter by Attorney Hawkins. -Minutes - May 1, 1974 Page 3 Hawkins noted the Board had moved at some time to pay extra for TA. Carlson noted he had never accepted the bills on TA. Superviaor Christenson again reiterated the meeting on September 13, 1973 was to plan for Incorporation and at this time, this TA thing was allowed. Carlson felt after this meeting the Planners could feel at ease to use time up to $1,000 for TA. Mr. Schmid felt he would like to hear more discussion by the Board on this. He felt that he was not in the habit of proceeding on without the okay of whoever was paying for the Planning. Discussion continued with participation from Chairman Schneider, Supervisors Holasek Christenson, Building Inspector Wally Arntzen, Planner Schnid, former Chairman Carlson, former Board Member Robert Rither and former Board Member Lyle Bradley. Robert Rither, former Board Member was questioned by Chairman Schneider as to what he believed the Contract called for. Rither recalled the contract was drawn specifically to satisfy provisions asked for under State Law with reference to Incorporation. Lyle Bradley former Board Member, felt that some of these items could be negotiable. Discussion continued for some time. Attorney Hawkins stated that his position on this should be held until Mr. Schmid left. Mr. Schmid left at this point. Attorney Hawkins stated the two time sheets had various discrepancy and should be gone through item for item, a letter drafted offering to pay only what Board Members filt was outside CDP Contract and only up to $1,000. Chairman Schneider felt the Township was "getting to.k", but would allow Supervisor Christenson and Holasek to make a decision tonight- noting he was not on the Board when this took place. Supervisor Holasek concurred with Attorney Hawkins. Supervisor Christenson felt Otto Schmid should be allowed to present time cards or whatever is necessary to clear this up. Tabled until Monday, May 6, 1974 at 7:00 p.m. The "Dangerous Pond" was the next item covered. Building Inspector Arntzen referred to a letter sent to Trueman Hulegaard on this "pond" of his. It is notedtthe Township has citizens complaints about this situation. In a telephone convers.aionon this item, Hulegaard noted he would not fence his pond in unless Round Lake and all other ponds and ditches are fenced in the Township. Arntzen is concerned about the six year olds and under, noting they are to young to be responsible. He feels the Township could be in for a law suit for not covering this situation which is a matter of public record. Chairman Schneider asked Attorney Hawkins, " what are we required to do." Hawkins would check into it further and send Trueman Hulegaard a letter. Chairman Schneider notèd Building Inspector Arntzen has already done this. Hawkins stated he would give him some time to answer or correct the situation and take legal action if necessary. Hulegaard noted to Arntzen he had a plan for the pond. Arntzen told Trueman if he has such a good plan he should submit it to the Planning Board. Hawkins will notify Hulegaard. Matter tabled. Discussion on Site work was iniated by Arntzen. Hulegaard would not move on this contract until Hawkins notified him. The Board directed Attorney Hawkins to do so and also to quiz him if he would like to finish Cedar Crest Park Site. Supervisor Christenson noted he had not been paid any money per his contract on the Park Site which states: Pay in full, first Town Board Meeting af~er completion. Minutes· May 1, 1974 Page 4 Discussion insued again on Trueman's pond, with Rither noting, ßlerk Art Jaworski pointing out a Special Use Permit is required for this type of excavating. Rither felt if we have these Ordinance's, we should inforce them. Arntzen noted he was preparing a License Ordinance',because of problems with Contractors leaving new homes in the hands of owners unfinished, which cr..tes problems. He will submit this to the Planning and Zoning Board for full reviewal when finished. This will protect prospective home owners. It was also noted that Trueman Hulegaard has Township property, from when he was the Constable. One pistol and whatever else. Chairman Schneider asked Board Members to read their minutes for acceptance, Monday, May 6, 1974. Chairman Schneider entertained a motion to adjourn, moved by Holasek, second by Supervisor Christenson; carried unanimously. Meeting adjourned at 11:28 p.m. _~ß ArtJawors , Township Clerk