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HomeMy WebLinkAboutCC November 19, 1974 AGENDA - ANDOVER r~TI COMMISSION - NOVEMBER 19, 19~'. 7:30 p,m., AT THE ANDOVER COMMUNITY CENTER. 1. Review balance sheet as presented by auditors. 2. Discuss outline provided by auditor. 3. Discuss any other business to do with auditor's report. 4. Move to fill positions open on stanßing Committêes 5. Newell Chester - Group Insurance Plan 6. /ß tvvuJi - TKO!} _ ~ ()Mt-1~ 7. : ---rr- -------- .- .' Special !!Meeting Novembet 19, 1974 -. CITY 01 ANDOVER PRIORITIES MEETING OF THE ANDOVER CITY COUNCIL, HELD AT THE ANDOVER COMMUNITY CENTER, TUESDAY, NOVEMBER 19, 1974 AT 7:30 P.M. Mayor Schneider called the meeting to order with Councilpersons Holasek, Rither, VanderLaan and Windschitl present. Minutes of the November 14, 1974 Organizational Meeting were read and approved as corrected. Mr. George Anderson and Mr. Paul Steiner, Auditors for the City of Andover appeared before the City Council requesting the Council's approval of the proposed Ordinance #25, drawn up by City Attorney Hawkins in combining the Clerk-Treasurer position for the City of Andover. Discussion followed and it was moved by Councilperson Holasek, seconded by Mayor Schneider that the proposed Ordinance #25, combining the Offices of the Clerk-Treasurer for the City of Andover and providing for an annual audit be adopted for the City of Andover. Councilperson Rither, for; Councilperson's VanderLaan and Windschitl, against. Motion carried. A copy of Ordinance #25 is attached. The Auditor's presented the following recommendations for Council approval: 1. All salaries should be reinstated at a Regular City Coúncil Meeting. 2. A bi-weekly payroll, or twenty-six pay periods. 3. A temporary Clerk-Treasurer, Janett Eveland, Pat Lindquist, Marilyn Kappelhoff would qualify. After discussion, it was moved by Councilperson VanderLaan, seconded by Councilperson Holasek that a bi-weekly payroll system be set up, allowing.~ days for the Treasurer to make out payroll. Motion carried. ¡:/ve Attorney Hawkins agreed with Mr. Steiner's statement to the Council that a set of minutes be taken and correspondence sent when designating the Official Banks for the City of Andover. Mr. Steiner also stated to the Council that Federal Law requires Cities to designate a Special Fund to hold Federal Revenue Sharing. The Auditor's presented the bookkeeping system set-up for the City of Andover. The ledger of accounts have been broken down into line item, to provide the Council with visibility tó monies is tÀB buàgLE and are classified as follows; fund, . Cxfellded function, activ1ty and object. Mr. Anderson explained to the Council that G.W. Anderson and Associates have not completed the audit or accounting system for the City of Andover and requested an additional $1,000 for completion. Mr. Anderson stated the $2,000 allocated by contract and not paid for, has been used up at this time. After discussion, it was moved by Councilperson VanderLaan to allocate an additional $500 be paid to G.W. Anderson and Associates for completion of the audit and accounting system for the City of Andover. Motion dies for a lack of a second. After discussion on mi~age and ~ea~s allocation, it was moved by Councilperson VanderLaan, seconded by ~Jr'lð I tl1Sf' to approve an additional $500 to complete an audit and Vookkeeping system, including training the City of Andover employees to use this system and authorize G.W. Anderson and Associates to collect fifteen cents per mile and $3.50 per person, per day for meals. Motion carried. Mayor Schneider stated $1,060 was owed to G.W. Anderson and Associates for mileage and meals. Priorities Meeting November 19, 1974 It was moved by Councilperson Holasek, seconded by Councilperson Rither that the City of Andover adopt the following resolution: WHEREAS, the City of Andover has received a Federal Revenue Sharing check in the amount of $4,122 WHEREAS, it is a Federal Law that a Special Fund be set-up for Federal Revenue Sharing THEREFORE, be it resolved, that the City of Andover does establish a Federal Revenue Sharing Fund Motion carried. Treasurer Janett Eveland stated to the Council that the City of Andover received a check today, in the amount of $18,522.21, in Local Government Aid. Mr. Newell Chester~ Insurance agent of Insurance Service Center, appeared before the Council to discuss Plan A and Plan B of the Group Hospitalization for City employees. Mr. Chester explained that the group holder for the City of Andover would be Upper Midwest Employers Association. Mayor Schneider telephoned Mr. Walter Arntzen, at his home, to get his opinion on what Insurance Plan he preferred. Mr. Arntzen is the only full time employee for the City of Andover. Mr. Arntzen chose Plan A, and will pay the difference. It was moved by Councilperson Rither, seconded by Councilperson Holasek that the Andover City Council accept the proposal of Upper Midwest Employers Association and the Mutual Benefit Life Insurance Company, to provide hospitalization Plan A, for Mr. Walter Arntzen, to go into effect, December 1, 1974 and that the City of Andover pay the maximum of $640 per year, with the balance of installments to be deducted from Mr. Arntzen's monthly wages. Motion carried. Mr. Darrell Berkowitz, representing Toltz, King, Duvall and Anderson Inc., Engineering Firm for the City of Andover, presented a proposed resolution on a Municipal State Aid Road System to the Council. Mr. Berkowitz stated to the Council, that State Aid money can be gained by designating a Municipal State Aid System. Mr. Berkowitz explained that a Municipal State Aid road must start and end at a County or State-AiD road and the formula uses population figures and total length of system to determine the amount received from the State. After discussion, it was moved by Councilperson VanderLaan, seconded by Councilperson Rither that the attached resolution, establishing Municipal State Aid Highways be adopted for the City of Andover. Motion carried. After reading excerpts from the League of Municipalities Handbook, on the Clerk- Treasurer position, it was moved by Councilperson Windschitl, seconded by Councilperson Rither that the Andover City Council rescind the previous action in passing of Ordinance 1F25. Discussion followed with Councilperson Rither asking for the question. Councilperson Windschitl, VanderLaan and Rither for repeal. Mayor Schneider and Cottncilperson Holasek, against repeal. Motion carried. Ordinance #25 repealed. Clerk Jaworski was directed by Mayor Schneider to contact G.W. Anderson and Associates and inform them of the repeal of Ordinance ~25. It was moved by Councilperson VanderLaan, seconded by Councilperson Windschitl that Clerk Jaworski be directed to define the postion of Clerk Treasurer and advertise for this position. Councilperson Rither, for; Mayor Schneider and Councilperson Holasek, against. Motion carried. Priorities Meeting November 19, 1974 After discussion on setting Council meeting dates for the City of Andover, it was moved by Councilperson Rither, seconded by Councilperson VanderLaan that the first and third Tuesdays, of each month be used for the interium period for the City of Andover Council meetings. Motion carried. The Council discussed the parkland in Birchridge Estates to be given to the City of Andover. No action taken. Lary Carlson, donator of the mentioned park land will be invited to appear before the Council and explain again this unique park situation. Councilperson Holasek brought up the item of Firearms Ordinance áigns. After stating that 60 to 70 signs would be needed throughout the City of Andover, Councilperson Rither stated there should be no discussion, until there is a motion. Councilperson Ri~her moved, seconded by Councilperson VanderLaan that no firearms Ordinance signs be placed in the City of Andover. Councilperson Windschitl stated there are areas in the City of Andover where these signs are needed, such as Green Acres, high residential, next to woods, etc. The question, Councilperson Rither and Councilperson VanderLaan, for the motion; Mayor Schneider, Councilperson Holasek and Councilperson Windschitl, against. Motion defeated. Councilperson Holasek moved to put up 25 Firearms Ordinance signs, covering all entrances to the City of Andover and if any are left, to put them in the trouble areas within the City. Councilperson Holasek will install these signs himself, seconded by Councilperson Windschitl. After discussion, on cost estimates for these signs, the question, Councilperson Holasek, for the motion, Mayor Schneider, Councilpersons Rither, VanderLaan and Windschitl, against. Motion defeated. The Council directed the City Clerk to obtain cost estimates for different types of signs. It was moved by Councilperson Rither, seconded by Councilperson VanderLaan that the meeting adjourn. Motion carried. Meeting adjourned at 12:45 a.m. Richard J. Schneider, Mayor Attes t: ~ ( Art Jawors , ., . r.<"; '~:¡~: 02"...~\;~ .. ~ - - RESOLUTION ESTABLISHING MUNICIPAL STATE AID HIGHWAYS WHEREAS, it appears to the City Council of the City ci. Andover that the streets hereinafter described should be designated Municipal State Aid Streets under the provisions of Minnesota Laws 1967 Chapter 162: NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Andover that the roads described as follows, to wit: Control Section 101, Segment 010 Prairie Road - C. S. A. H. No. 16 (Andover Blvd.) Length: 1. 55 mi C.S.A.H. No. 18 (Crosstown Blvd.) Control Section 102, Segment 010 157th Ave. N. W. - C.S.A.H. No. 18 (Crosstown Blvd.) to Length: 1.00 mi Eastern Boundary of Sec. 13, T132N, R24W Control Section 103, Segment 010 Length: 1. 28 mi Ward Lake Drive - C.S.A.H. No. 18 (Crosstown Blvd.) to Proposed 173rd Ave. N. W. '- Control Section ·104, Segment 010 Length 3.50 mi Proposed 173rd Ave. N.W. - County Road No. 58 to Ward Lake Drive Control Section 105, Segment 010 Length 1. 75 mi Tulip Street - C.S.A.H. No. 20 (157thAve. N. W.) to Co. Rd. 58 (Valley Drive) Control· Section . 105, Segment, 020 Length 0.28 mi Tulip Street - Co. Rd. No. 58 (Valley Drive) to 172nd Lane N. W. Control Section 106, Segment 010 Length: 0.50 mi l61st Ave. N. W. - Tulip Street to C. S. A. H. No. 9 (Round Lake Blvd. ) Control Section 107, Segment 010 Length: 0.19 mi 145thAve. N.W. - C.S.A.H. No. 7to 144th Lane N. W. -1- - ,- Control Section 107, Segment 020 Length: 0.57 mi Proposed l45th Ave. N. W. - l44th Lane N. W. to Woodbine Street Control Section 107, Segment 030 Length: 0.22 mi l45th Ave. N. W. - Wood:>ine Street to Underclift Street Control Section 107, Segment 040 Length: 0.16 mi Proposed 145th Ave. N. W. - Underc1ift St. to C. S. A. H. No.9 (Round Lake Blvd.) Control Section 108, Segment 010 Length: 1.49mi South Coon CreekDrive - C.S.A.H. No.9 (Round Lake Blvd. ) to Eastern Boundary of Sec. 28, T132N, R24W Control Section 108, Segment 020 Length: 0.48 mi Proposed Coon Creek Drive - Eastern Boundary of Sec. 28, T132 N, R 24W to C. S.A.H. No. 18 (Crosstown Blvd. ) Total New Designations: l2.97mi be, and hereby are established, located, and designated Municipal State Aid Streets of said City, subject to the approval of the Commissioner of Highways of the State of Minnesota. BE IT FURTHER RESOLVED, that the City is hereby authorized and directed to forward two certified copies of this resolution to the Comm- issioner of Highways for his consideration, and that upon his approval of the designation of said road or portion thereof, that same be constructed, improved and maintained as Municipal State Aid Streets of the City of Andover to be numbered and known as Municipal State Aid Streets. -2- ·, " ADOFTED November 19, 1974 " ;c¿lt/t ATTEST: r;;;~~ City CER TIFICA TION I hereby certify that the above is a true and correct copy of a Resolution duly pa3sed, adopted and approved by the City Council of said City on November 19, 1974. I {tz/L~/ :r¿¿;~ Cit~ rk CITY OF ANDOVER -3- .