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HomeMy WebLinkAboutCC November 14, 1974 l. Swear in Mayor and Councilmen.6~ ,'~' 2. Appoint Temporary Cle~k and Treasurer.- JU-nzt;l.k7¿)a~ 3. Elect acting mayor., 1,):'~ ' " ~ 4. Designation of official ewspaper and bank. t?1;,-nv ~ /~~ 7/. 5. Election of acting Mayor.~~3 6. Review budget and.'detèrmination of 1974 Property Tax Levy. 7. Appointment of permanent Clerk,. Treasurer, 'Asse'ssor: and Deputies. 8. Consideration of By-Laws. 9. Establish Advisory Boards and make appoints by resolution i.e. parks, law enforcement; road and bridge (Planning and Zoning already established by ordinance) 10. Establishment of standing committees and appointments of Councilmen. ll. Designation of Engineer, P~anner, Attorney or other consultants.~~~ß4' 12. Adoption of salary ordinance. ~tlu~, T~ . 11/<1 " " ,I., i1iÍI'-I~. )!f;!¡ ~.: ' " ,<' ---- :; ~ ..------ ----. _.. __n I I " Organizattonal Meeting November 14, 1974 -'- - , . .~' CITY of ANDOVER Minutes of the first City of Andover Council Meeting held November 14, 1974 at the Andpver Community Center. Regarding: Organizational Matters. Mayor ,elect Richard J. Schneider called the meeting to order at 7:40 p.m., Andover time. (the Clerk recommends an adjustment be made to these Official clocks.) First agenda item was the swearing in of the new Mayor and City Council. This was handled by Attorney Hawkins. Attorney Hawkins noted the Council must sign appropriate forms after the meeting. The first Mayor of Andover is Richard J. Schneider, the four Council-persons are in alphabetical order: Winslow Holasek, Robert "Skip" Rither, Mary VanderLaan and Gerald,Windschitl. The Board proceeded to attempt to name a temporary Clerk-Treasurer with Mayor Schneider stating we should combine the position. Councilperson Rither referred to the League of Municipalities Village Handbook, which pointed out an Ordinance is needed to combine the positions. Attorney Hawkins backed this statement up. \ù'R'êGIlf¡O<; ÎD ~?C'¡~r~ G"MfXb; ~ç;; "¡"(Jp';'bJ(s cr: ' .f»rtt;R. Positions of CQ'JßGi Pers9~s; Councilperson Holasek, retain present set-up until new situation has been evaluated; Councilperson Rither,no comment; Councilperson VanderLaan, retain present and more quickly to fill these positions with qualified people; Councilperson Gerald Windschitl, concurrs with Mary VanderLaan. Councilperson Rither made a motion that the present Clerk and Treasurer, Art Jaworski and Janett Eveland be retained, if willing for the interim period: second by'f.. G-~Ac..O WI,v¡X£.A';¡L ; carried. Mayor Schneider moved onto item three, election of an acting Mayor. Councilperson Rither called for a point of information as to what procedure must be used. Attorney Hawkins stated nominations were in order. Councilperson Rither nominated Mary VanderLaan to be appointed Acting Mayor in the absence of Mayor Schneider. Councilperson Holasek nominated Gerald Windschitl to be appointed Acting Mayor, in the absence of Mayor Schneider. Councilperson Rither moved that the nominations be closed; Councilperson Holasek seconds. The vote was taken by a show of hands. Those in favor of Councilperson VanderLaan; Councilpersons Rither, Windschitl, and VanderLaan. Those in favor of Councilperson Windschitl; Mayor Schneider and Councilperson Holasek. Councilperson VanderLaan is elected Acting Mayor for the City of Andover. Mayor Schneider moved to the fourth agenda item, designation of official newspapers and bank,',or banks. Councilperson VanderLaan suggested minutes of Council meetings be printed in the paper. Mayor Schnéider calls this out of order business,t Councilperson Rither commented that the Anoka County Union G.""" I-- "~i"mr,"J'f w 'h d"¡ ,,,. has n H~ pA~~_ een u official newspaper, was available to all residents and was geared to our area, therefore.made a motion to designate the Anoka County Union as the official newspaper for the City of Andover; second by Councilperson Holasek; carried. XXX Councilperson Rither commented that the Anoka County Union formerly was the Official Newspaper for the Town of Grów, is in general circulation in the City of Andover and is available to all residents. Minutes of Organizational Meeting Page 2 Councilp~rson Holasek noting that more than one bank is used, made a motion to designate the First National Bank of Anoka and Twin City Feoeral as the official City banks; second by Councilperson VanderLaan; carried. Next item was the needed levy certification to the County Auditors Office. Attorney Hawkins elaborated on the budget set-up by the former Grow Town Board. Attorney Hawkins also noted that the rise in levy reflected the increased valuation of property and the area the City received from Ramsey by Incorporation. Attorney Hawkins also noted the formula used to arrive at the levy limit is quite complex. Discussion continued for forty-five minute}" with the following cormnents: Attorn~y Hawkins stated special levies can be a ~i~d to the property - owners over and above levy limit to payoff two items; The $4,300 per year due the Metro Sewer Board and the implementation of a Shade Tree Disease Control Program. Attorney Hawkins stated it is not necessary to make a decision on levy today. Mayor Schneider stated the Auditor says we are late now and must make decision tonight. Councilperson Windschitl had reservations about certification tonight without viewing the Auditor's audit and present balance sheet. Councilperson Rither asks how much is owed the Metro Sewer Board and when is it due? Not given a satisfactory answer, Councilperson Rither would like our staff to contact the Metro Sewer Board for this information. Mayor Schneider sited bills received from the Sewer Board. Councilperson Rither would like to hold a Special Levy to cover the Sewer matter until documentation is in hand. Councilperson Windschitl asks if we do not levy maximum, can we pick up what we fail to use this year, next year? Attorney Hawkins cannot answer without research. Councilperson Holasek stated money for Shade Tree Disease Control should be levied, so citizens understand this has to be done to comply with Minnesota State Law. Councilperson Windschitl also pointed out the budget must be reviewed with areas of expansion kept in mind, such as more police protection, etc. Citizens of Andover commenting were: Don Alberg, Ken Maas, and former Township Supervisor Marvin Christenson who explained the almost impossible accounting procedures used previously under Township Government. Continuing discussion on Special Levies insued with Councilperson Rither, Holasek and Windschitl questioning Clerk Jaworski on the Disease Control. (Clerk Jaworski has at a minor expense to Grow Township, taken correspondence courses on Tree Disease Control and taken the State Certification test given at the State and has been State Certified.) Clerk Jaworski stated a minimum program to comply with State Law could be implemented for under $5,000. Under questioning he pointed out a program to control and stop this tree disease, (Oak Wilt and Dutch Elm Disease) could cost much more. He pointed out other municipalities are spending from $4.00 per hour to $l~OOOper year to control. The Clerk will provide the Council with data on Control, within two weeks. Minutes of Organizational Meeting Page 3 Councilperson Holasek also stated we should resist paying this sewer bill as long as possible. The general concern of the Council was not to add special levies. Councilperson Rither asked former Township Supervisor Christenson if the City could proceed with the maximum levy. Mr. Christenson stated yes, and pointed out it was a matter of doing your homework before mo~ing. Councilperson Rither made a motion to certify the maximum levy the City of Andover is allowed, $101,527.51; second by Councilperson VanderLaan; carried. Mayor Schneider moved to have the Park Board reappointed so they could meet. Councilperson VanderLaan stated a presidence was set by temporary reappointement of the Clerk and Treasurer. Attorney Hawkins stated the Council could disolve all or any Advisory Board's at any time. He noted this does not include the Planning and Zoning because the Planning and Zoning Commission was set up by Ordinance. Councilperson Rither stated be it resolved that the present membership of all standing Committees be temporarily maintained as is, until such time their qualifications can be reviewed; secon by Councilperson VanderLaan; carried. The next item on the agenda was brought up by Mayor Schneider consideration of by-laws. Mayor Schneider stated the Board should now consider adopting by-laws. Attorney Hawkins interjected the point that a standing committee is usually set up to write by-laws, freeing the full Council for other matters. Councilperson Rither read sections 0_ by-laws from Chænplin, Minnesota covering standing committees. Councilperson Holasek was in favor of the setup. Mayor Schneider appointed Councilperson Rither and Windschitl to the first Standing Committee, the Rules Committee with their consent. Councilperson Windschitl will be the Chairman. Next agenda item was designation of the following; Assessor, Building Inspector, Law Firm, Engineer, Planner, Police, Landfill, Road Maintenence and Auditor~o'3~~fe~y Attorney Hawkins pointed out that from a practical standpoint, the policies of the Township should be continued and the contracts made by the Township must be honored. ref're ~e"ta.T'"e.. Mayor Schneider noted that-Rel'''bli':'a.. elect Oberstar would be at Roy Johnson's "Sportsman Club", to review areas with municipalities that are in line with his work in Washington. No volunteer from the Board to attend. Mayor Schneider also pointed out a Public Hearing on Faherty's Bridge at the Anoka County CQurthouse, Monday, November 18, 1974 at-~ p.m., in the Commissioner's Room. 7,',3 ¡) Next item covered was the salary situation for Councilpersons. Attorney Hawkins pointed out that the salary decided upon tonight must be posted in the legal newspaper and if 10% of the citizens that voted in the election protested, it would have to be put to a referendum. This item was discussed by the Council and the audience for approximately one hour. With many participants and main subject, "belt tightening". The first motion was by Councilperson Ri~her who moved that the salary of Mayor be set at $175 and Councilpersons at $125 per month; s ec ond by Councilperson VanderLaan. Voted down by Mayor Schneider, Councilperson's Holasek and Windschitl. Discussion on this salary was discussed extensively with all in audience in favor, including Lyle Bradley, Helen Frantz, Ken Maas, Marvin Christenson and Dan Alberg. Those in audience against this as inflationary were, Ken Ortell, Ted Lachinski and Rosella Sonsteby. Minutes of Organizational Meeting Page 4 Second motion was by Councilperson VanderLaan after stating she did not feel her husband should pay a b~by sitter out of his salary so she could serve the public interest. Councilperson VanderLaan moved to set the salary at $125 for Mayor and $125 for Council; second by Councilperson Rither. Voted down by Mayor Schneider, Councilpersons Holasek and Windschitl, with Councilperson Windschitl stating he felt the Mayor's salary should be set apart from the Council. The third motion was made and ammended by Councilperson Holasek setting salary by Ordinance for Mayor at $125 and Council at $100 per month; second by Councilperson Windschitl; carried by Mayor Schneid~L; he V9£-e8 b)' Oeaneilper50ßs Rither and VanderLaan. ~ð't 4;;,h,wrj Next item was a resolution on mileage paid for official business of the Council. Councilperson Holasek moved to set the rate at the maximum allowed by law, fifteen cents per mile; second by Councilperson Rither; carried. Next item discussed was the required hoses, estimated cost at $400 to flood the City ice rinks. Councilperson Rither asks of former Town Board members, Schneider and Holasek what was budgeted and what has been expended out of Park funds? After much discussion on belt tightening and no concrete figures being available, Councilperson Holasek moved to table the request for $400 to buy hoses until visibility to funds is supplied by the auditor; second by Councilperson VanderLaan; carried. Councilperson Windschitl will contact G.W. Anderson and Associates and have him bring items needed to review on Tuesday, the 19th of November. Clerk Jaworski will post the agenda for Tuesday, November 19, 1974 meeting, on Friday the 15th of November and it will be these items only: 1. Discussion with Auditor on balance sheet and audit. 2. Discuss outline provided by Auditor. 3. Cover all items as needed with Auditor. 4. Newell Chester on Employees Hospitalization. 5. Discussion to fill position on standing Committees. Minor discussion on open meeting law insued. Attorney Hawkins will provide the Clerk's Office with sections that relate to cities and copies of State Statutes. The Clerk's Office will copy and immediately disperse to Council. Councilperson Rither asked Mayor Schneider to be heard on the City joining the League of Municipalities, noting approximately six hundred out of eight hundred Cities in Minnesota belong. Councilperson pointed out much research is done by the League and is available for our use. Attorney Hawkins pointed out the membership fee is based on population and the yearly fee for Andover could be around $1000 to $1200. Clerk Jaworski pointed out that new municipalitites can in some way get a reduced rate by one half the first year. Councilperson Rither made a motion to direct the Acting Clerk to contact the League, inquiring about membership and if possible get Mr. Dean Lund of the League to come out to Andover and explain the advantages of membership to the Council; second by Councilperson VanderLaan; carried. .. Minutes of Organizational Meeting Page 5 Discussion insued on the bridge blocking Coon Creek at the end of Butternut Street. It was the opinion of the Attorney that this privately constructed bridge that was now blocking the creek was never accepted by the Town of Grow, never maintained by the Town of Grow and therefore, Andover accepts no liability to this bridge. Mayor Schneider directed Clerk Jaworski to contact Virgil Hogdahl of the Water Shed Board and relay this message. Councilperson Rither has conversed with Building Inspector Arntzen who is feeling much better. Mr. Arntzen would like his pay check and is concerned about the insurance yet to be purchased by the City of Andover for hospitalization. Councilperson Rither also noted two dates, one for the Steering Committee of the North Anoka County Joint Municipalities Meeting to be held on November 18, 1974, at 7:30 p.m., at the Andover Community Center, and Thursday the 21th ó£ November, the meeting of the North Anoka County Joint Municipalities also to be held at the Andover Center, at 7:30 p.m. Some bills were paid. Copies of the Auditor's Contract were provided to Council members. CCJ-'ß"Jl1JJ"~ second by ~¡"'f, jJ f. ¿fJ¡gV . , carried. I á (U-t/J7ûk; ting Clerk City of Andover