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HomeMy WebLinkAboutCC December 3, 1974 Following is the ftgenda for the Andover City Council held December 3, 1974, at 7:30 p.m., at the Aridover Community Center. 1. Larry Koshak - C.E.D. bills 2. Review procedures for interviewing City Employees 3. Discuss combining positions of Clerk Treasurer 4. tights and Water hoses for Community Center Hockey Rink 5. Official' signs for the City of Andover 6. Newell Chester - Group Insurance ,,' . . _ é!.~<"::z4,w<-z,< fiß_¿u 7". ;"";J ' '-'y--Úcf a.~ /, j)- jj./,j,Ü ¡S,bi./¿"",UCC(} "(J' (- K'/J 11. , 1/-.1 ~, / ~ ï "? N /yn,LiZ--xp' , , / Regular City Council Meeting December 3, 1974 - CITY of ANDOVER REGULAR MEETING OF THE ANDOVER CITY COUNCIL, HELD AT THE ANDOVER COMMUNITY CENTER, TUESDAY. DECEMBER 3, 1974 at 7:30 p.m. Mayor Schneider called the meeting to order with Councilmembers Rither, VanderLaan, Windschitl and Holasek present. The first agenda item, Consulting Engineers Diversified bill was passed over. Representative not present. Mayor Schneider moved onto the second agenda item, review procedure for interviewing City employees. Council person VanderLaan questioned the former Town Board, members, Richard Schneider, Winslow Holasek and RobertRither on,the procedure used to hire Building Inspector Walter Arntzen. The scoring system used, was similar to the one suggested by the League of Municipalities. Councilperson Windschitl stated thtt p~wspaper ad's do not provide the best candidàte for a job and suggestedT~S¡~foyment agency be, considered. Councilperson Windschitl referred to the following procedures: 1. A phone screen. 2. Face to face interview. 3. Testing procedure recommended, possibly by the State. Councilperson Rither stated the procedure arrived at should become a City policy. Mayor Schneider asked the Council to think on the procedures for hiring City employees and directed Clerk Jaworski to read the minutes of November 19, 1974 meeting. It was moved by Councilperson Windschitl, seconded by Councilperson VanderLaan to approve the minutes of November 19, 1974, as corrected. Motion carried. Councilperson Rither would like to have his motion on the last page struck, stating Robert's Rules of Order does not permit a negative motion. The Council agreed that although no one recognized this fact at the meeting, the motion should stay in the minutes as part of the meeting. Discussion again moved to interviewing procedures for hiring City ~mployees, with Councilperson Windschitl asking former Town Board Supervisor Christenson if there were some procedures, such as, Civil Service that would take the politics out of City jobs? Mr. Christenson stated that these types of things are set out in the State Statutes and previously were not available to the Township form of Government. The Council directed acting Clerk Art Jaworski to contact the City Attorney Bill Hawkins on Civil Service procedures or alternatives. Mayor Schneider appointed Councilpersons Rither and VanderLaan to research the alternatives and put together a procedure for the Council to use when toterviewing applicants for jobs with the City. The next agenda item was the combination of the Clerk-Treasurer position. Councilperson Rither stated after spending a couple of hours with the Auditor's, he understood this position thoroughly and noted a yearly audit would be in order. Regular City Council Meeting December 3, 1974 Page 2 Councilperson Holasek reaffirmed Councilperson Rithers' statement and noted it was the most economical way to go with better record keeping. Councilperson AAAAAAAAA Holasek stated to the Council that if they were for a Clerk-Treasurer position, Ordinance #25 combining the offices of the Clerk-Treasurer was voted down. Councilperson VanderLaan stated that in her research, she found that any Ordinance could be post-dated, to give the Council time to act. After full discussion, Mayor Schneider appointed Councilpersons Rither and VanderLaan to draft a job description of the Clerk-Treasurer position as it relates to the City of Andover, for the Council to review. Dick Sha representing Consulting Engineers Diversified appeared before the Council to explain the bill of $2,407.24, owed to them from the City of Andover for road maintenance contract and other items. Mr. Sha noted their bookkeeper consolidated the billing, which probably confused the issues. Mr. Sha also noted that ten and one half hours of Orrin Fricke's time in this area was for general road inspections. Councilperson Rither asked former Town Board Supervisor Holasek if he was satisfied with Mr. Sha's explanation. Councilperson Holasek stated this explanation was sufficient and the bill should be paid. The Council agreed. Mayor Schneider stated to Mr. Sha that the bill will be paid the third week in December. Darrell Berkowitz, representing the City of Andovers' Engineering Firm of Toltz, King, Duvall and Anderson appeared before the Council and stated that an error occurred in the resolution passed at the November 19, 1974 City Council meeting. Mr. Berkowitz explained that the error was in the resolution, establishing a Municipal and State Aid Road System, control section 103-010 and 104-010. It was moved by Councilperson VanderLaan, seconded by Councilperson Windschitl that the Andover City Council rescind the resolution passed at the November 19, 1974 City Council meeting, establishing Municipal and State Aid Roads. Motion carried. Moved by Councilperson Holasek, seconded by Councilperson that the Andover City Council adopt a corrected resolution establishing Municipal and State Aid Roads. Motion carried. A copy is attached to this set of minutes. The correction involved changing 173rd A~eaue Northwest to l72nd Lane Northwest, where it occurred in Control Section 103, segment 010 and Control Section 104, Segment 010. Mr. Berkowitz requested that the Council adopt a resolution establishing Engineering and Technical Assistance agreement with the State of Minnesota. Mr. Berkowitz explained to the Council that when used, the State is usually less costly in most cases and is especially needed on bridge work. AAAAAAAA Councilperson Holasek noted to the Council if ad~ertising for the position of a Clerk-Treasurer was to be considered, Ordinance #25 creating this position had been voted down previously. Regular City Council Meeting December 3, 1974 Page 3 Moved by Council person Rither, seconded by Councilperson Holasek that the following resolution, establishing Engineering and Technical Assistance for the City of Andover be adopted. Motion carried. WHEREAS, the City of Andover will, from time to time, be engaged in various road and bridge projects; and, WHEREAS, various technical and engineering data will need to be provided during the course of activities, and, WHEREAS, the State of Minnesota, through the Commissioner of Highways, makes available, through a Technical and Engineering Assistance Agreement the delivery of this datum; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Andover, that a Technical and Engineering Assistance Agreement be entered into for 1975 with,the State of Minnesota, Commissioner of Highways. A copy of this agreement will be permanently attached to this set of minutes. The Council, after discussion did not act on a resolution in regard to Federal Aid Funds to be used in the future on Andover Roads. Mr. Berkowitz will send copies of this annual agency agreement to the Council, the Clerk, the Road Foreman and the Attorney for study. Mr. Berkowitz stated to the Council that final inspections had been completed for the repairs to the Prairie Road Bridge and recommended payment of $890 to Northern Contracting Company. The Council authorized payment upon receipt of the billing. Phil Rzeszutek and Dave Jack, representing the City of Andover Park/Advisory Board, appeared before the Council requesting the Council's approval to purchase hose to be used for the flooding of the Community Center hockey rink. Dave Jack stated he had worked out figures on friction water loss and it was decided that, three 100 foot lengths of standard fire hose should be purchased, along with one coupling and one nozzle. After discussion, it was moved by Councilperson Windschitl, seconded by Councilperson Holasek that the Park/Advisory Board be authorized to purchase hose for the flooding of the Community Center hockey rink, in the amount of approximately $360. Motion carried. Councilperson Rither brought up the question of safety as it relates to the Andover Community Center Parking lot at night. After discussion, it was moved by Councilperson Rither, seconded by Councilperson Windschitl that on a temporary basis, three security lights be installed on the perimeter of the parking lot and one more security light on the west side of the hockey rink be installed. Motion carried. Regular City Council Meeting December 3, 1974 Page 4 After discussion on signs for the City of Andover, it was decided to have Clerk Jaworski obtain more prices. Moved by Councilperson Rither, seconded by Councilperson VanderLaan that the Council table action on signs. Motion carried. A statement of value of open property, park equipment, hockey rinks, etc., of the City of Andover was signed by Mayor Schneider in the amount of $2500 for insurance purposes as recommended by Insurance Agent Newell Chester. Councilperson Windschitl asks for recess. Moved by Councilperson Rither, seconded by Councilperson VanderLaan that the Council recess for five minutes. Motion carried. Mayor Schneider stated to the Council that he has ordered signs with the words, " City of Andover Assessor .., to be used by the City Assessor Mr. Triggs. After discussion, the Council directed the Clerk to get the information in writing from the City Attorney on the following items: 1. What obligation does the City Council have to decisions made by the former Grow Town Board, i.e., park property accepted by the Town Board from Lary Carlson in Birchridge Estates with respect to the unique situation. 2. Does the City of Andover have law enforcement powers and Ordinance control on lakes, (Round Lake) and rivers, (Rum River). 3. If the Council fails to raise the levy"limit to the maxinrom, can this amount be added on next year? The same situation applies to special levies, sewer bill, shade tree disease control. 4. A reading on mileage allowed for Supervisors and Clerks under State Statute and how it applies to the former situation in Grow Township. 5. Civil Service or alternatives available to the City to keep the politics out of jobs. 6. How does the City stand on fire bills received until the November 11, 1974 change over. After discussion on procedures used to pay bills, the Council decided that the checks be attached to the bills to save time and not duplicate moves. The Deputy Clerk should inform Crimsoncross Kennels of the area the City of Andover received from the City of Ramsey. Mayor Schneider appointed Councilpersons Rither and VanderLaan to formulate a newspaper ad to select candidates for the Planning and Zoning and the Horsemans Council. Regular City Council Meeting December 3, 1974 Page 5 The Council directed the Clerk to notify the Planning and Zoning Commission to review a shoreland zoning ordinance for the City of Andover. Mayor Schneider stated that Tom Mangan will host a meeting of the municipalities at the Andover Community Center, Wednesday, December 11, 1974 at 7:30 p.m., to discuss legislative needs for the municipalities. Councilperson Rither stated that nine items were added to the agenda and requested that agenda items only, be heard, except in cases of emergency. Discussion on the Schoell and Madson, Engineering bill for the Feasibility Study of Valley View Estates. No action taken. Mayor Schneider stated to the Council that Consulting Engineers Diversified would like to do the impending sewer work for the City of Andover. No action taken. Bills were allowed and ordered paid in the amount of $8,088.29. A list of bills paid is on file with the Clerk. Moved by Councilperson Holasek, seconded by Councilperson VanderLaan that the meeting adjourn. Motion carried. Meeting adjourned at 12:20 a.m. Arthur Jaworski, Clerk, Andover City Council RESOLUTION ESTABLISHING MUNICIPAL STATE AID HIGHWAYS WHEREAS, it appears to the City Council of the City of Andover that the streets hereinafter described should be designated ,Municipal State Aid Streets under the provisions of Minnesota Laws 1967 Chapter 162: NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Andover that the roads described as follows, to wit: Control Section 101, Segment 010 Prairie Road ;.C. S. A. H. No. 16 (Andover Blvd.) Length: 1. 55 mi C. S. A. H. No. 18 (Crosstown Blvd.) Control Section 102, Segment 010 157th Ave. N. W. - C. S. A, H. No. 18 (Crosstown Blvd.) to Length: I: 00 mi Eastern Boundary of Sec. 13, T132N, R24W Control Section 103, Segment 010 Length: 1. 28 mi Ward Lake Drive - C. S. A, H. No. 18 (Crosstown Blvd.) to Proposed I72nd Lane N. W. Control Section 104, Segment 010 Length: 3.50 mi Proposed 172nd Lane N. W. - County Road No. 58 to Ward Lake Drive Control Section 105, Segment 010 Length: I. 75 mi Tulip Street - C. S. A. H. No. 20 (I57th Ave. N. W.) to Co. Rd. 58 (Valley Drive) Control Section 105, SegIX\ent 020 Length: 0.28 mi Tulip Street - Co. Rd. No, 58 (Valley Drive) to I nnd Lane N. W. Control Section 106, Segment 010· Length: 0.50 mi 16lst Ave. N. W. - Tulip Street to C. S. A. H. No.9 (Round Lake Blvd.) Control Section 107, Segment 010 Length: O. 19 mi 145th Ave. N. W. - C. S. A. H. No. 7 to 144th Lane N. W. -1- Control Section 107, Segment 020 Length: 0.57 mi Proposed 145th Ave. N. W. - 144th Lane N. W. to Woodbine Street Control Section 107, Segment 030 Length: O. 22 mi 145th Ave. N. W. - Woodbine Street to Underclift Street Control Section 107, Segment 040 Length: O. 16 mi Proposed 145th Ave. N. W. - Underclift St. to C. S. A. H. No. 9 (Round Lake Blvd. ) Control Section 108, Segment 010 Length: 1.49 mi South Coon Creek Drive - C. S. A. H. No. 9 (Round Lake Blvd.) to Eastern Boundary of Sec. 28, T132N, R24W Control Section 108, Segment 020 Length: 0.48 mi Proposed Coon Creek Drive - Eastern Boundary of Sec. 28, T132N, R24W to C. S. A. H. No. 18 (Crosstown Blvd.) Total New Designations: 12.97 mi be, and hereby are established, located, and designated Municipal State Aid Streets of said City, subject to the approval of the Commissioner of Highways of the State of Minnesota. BE IT FURTHER RESOLVED, that the City is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Highways for his consid<1ration, and that upon his approval of the designation of said road or portion thEll>eof, that same be constructed, improved and maintained as Municipal St;'te Aid Streets of the City of Andover to be numbered and known as Municipal State Aid Streets. -2- ,. , ADOPTED December 3, 1974 (f?~;/r,/~( );vt¿{r;~0: ayor ATTEST: ~¿ffi? City CER TIFICA TION I hereby certify that the above is a true and correct copy of a Resolution duly passed, adopted and approved by the City Council of said City on December 3,,1974., ~~1; 1 fJ"""'i''''''''.'''''';;'C'~''"'''';¡Y¡'''')Y~'''Jj¡i¡''''''''''''''~1:, , '(!¿WJjCYA; ';'. .'" . '.."'........,It...·.,.,c,·.~".».. Y., ,¡. '¡"J' , ._ .':",,:-o,,·,,··.·.w , . ~ '~ 'j J', MARILYN I. KAPPEL HOFF I}i i "êi""d~ NOTARV puoe'C. M'NN..OTA I~ - ~ \;[',):'i:f ANOKA COUNTY I . , ~0'i~;_, ~qy Comr.,is'~ot'I Expires. Oct. 9, 19~; ~ CITY OF ANDOVER '-7íJ;(JJ.d~=I/~¿Á<J!f -3-