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Home My WebLink About2025-01-21 CC Agenda PacketF us - +', � 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, January 21, 2025 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (1/7/25 Regular) Consent Items 2. Approve Payment of Claims — Finance 3. Approve Plans & Specs/Order Advertisement for Bids/23-18, Nightingale St. NW & Crosstown Blvd. NW Roundabout & 23-19, Nightingale St. NW & Veterans Memorial Blvd. NW Roundabout — Engineering 4. Accept Grant/24-43/Coon Creek Corridor Trail East of Prairie Road NW — Engineering 5. Approve Used Vehicle Sales License — Administration 6. Approve and Adopt Safety Manual — Administration 7. Approve Debt Service Payments — Finance 8. Approve 2024 Pay Equity Compliance Report —Administration 9. Receive December 2024 City Investment Reports — Finance 10. Approve Brad Detmer/Beef O'Brady's Donation to the Andover Fire Department's Annual Banquet — Fire Discussion Items 11. Anoka County Sheriff's Office Monthly Report — Sheriff 12. Hold Public Hearing/Order Plans & Specification/25-2A/2025 Street Reconstruction (Xenia Street NW/Vintage Street NW/ 161 st Avenue NW) — Engineering 13. Hold Public Hearing/Order Plans & Specification/25-213/2025 Street Reconstruction (Indian Meadows 4th & 5th Additions) — Engineering Staff Items 14. Select 2025 Local Board of Appeal & Equalization Dates —Administration 15. Administrator's Report —Administration Mayor/Council Input Adjournment C I T Y 0 Fis i r .l "''ijt NDOVE -ALP 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Sarah Cotton, City Administrator 6zv- i FROM: Michelle Hartner, City Clerk SUBJECT: Approval of Minutes DATE: January 21, 2025 INTRODUCTION . The following minutes were provided by TimeSaver, reviewed by Administration, and submitted for City Council approval: January 7, 2025 Regular DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, Michelle Hartner City Clerk Attach: Minutes 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 REGULAR ANDOVER CITY COUNCIL MEETING — JANUARY 7, 2025 MINUTES The Regular Bi -Monthly Meeting of the Andover City Barthel, January 7, 2025, 7:00 p.m., at the Andover City Andover, Minnesota. Councilmembers present Councilmember absent: Also present: Rick Engelhardt, S None City Administrator,; City Attorney, Scott PLEDGE OF ALLEGJANCE OATH OF OFF City Attorney chue No one AGENDA Motion by EY unanimously. APPROVAL OF MINUTES the was called to order by Mayor ,85 Crosstown Boulevard NW, Shafto Oath -�f._ Office to new Mayor Barthel, and new Schue, to approve the Agenda as presented. Motion carried December 17, 2024, Regular Meeting: Correct as written. Mayor Barthel asked how the new Councilmembers should vote on this item since they did not participate in the December 17, 2024 meeting. Mr. Baumgartner suggested the new Councilmembers vote present since they were not currently serving on the Council at the time of this meeting. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes —January 7, 2025 Page 2 Motion by Engelhardt, Seconded by Mayor Barthel, to approve the December 17, 2024, Regular meeting minutes as presented. Motion carried 2 ayes, 2 present (Councilmembers Schue and Shafto). CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Accept Contribution/Andover Lions Club Inc./Andover Community Center (See Resolution R001-25) Item 4 Accept Contribution/Andover Youth Hockey Assoc. (See Resolution R002-25) Item 5 Approve 2025 Kennel License Item 6 Approve Massage Therapist License Item 7 Designate Official Newspaper Item 8 Approve Official Depositories & Banks (See Resolution R003-25) Item 9 Delegate Authority to make Electronic Fund Transfers (See Resolution R004-25) Item 10 Approve Donation to Senior Class Events Item 11 Approve Sanitary Sewer Lift Station #3 Retrofit Motion by Engelhardt, Seconded by Shafto, to approve of the Consent Agenda as read. Motion carried unanimously. APPOINT VICE MAYOR The City Council is requested to appoint a Vice Mayor based upon the Mayor's recommendation who would serve as Acting Mayor for 2025 during the Mayor's absence. Mayor Barthel shared he has discussed the role of Vice Mayor with Councilmember Schue and recommends him as Vice Mayor. Motion by Engelhardt, Seconded by Schue, to appoint Councilmember Schue as Vice Mayor. Motion carried unanimously. APPOINT COUNCIL COMMITTEES The City Council is requested to appoint members for the Standing Committees and Commissions for 2025 based upon the Mayor's recommendation. Mayor Barthel reviewed his recommended appointments. Motion by Shafto, Seconded by Schue, to approve the Council Committee and Commission appointments. Motion carried unanimously. CONSIDER RESOL UTION DECLARING A VACANCY ON THE ANDOVER CITY Regular Andover City Council Meeting Minutes —January 7, 2025 Page 3 1 COUNCIL 2 3 The City Council is requested to adopt a resolution declaring a vacancy on the City Council. 4 City Administrator Cotton reviewed the staff report in regard to adopting a resolution to declare a 5 vacancy on the City Council. She explained when Mayor Barthel was elected Mayor, it caused a 6 vacancy for his former Council seat. She shared staff will be seeking Council direction on how to 7 fill this vacancy at the January 28, 2025, Workshop meeting. 8 9 Mayor Barthel shared when they have had a Council vacancy in the past, they have established a 10 process to get the seat filled. He noted since they have two brand new Councilmembers and 11 Councilmember Engelhardt has never been involved in this process before, he wanted the Council 12 to have time to discuss this before deciding how to move forward. 13 14 Motion by Schue, Seconded by Engelhardt, to adopt Resolution No. R005-25, declaring a vacancy 15 on the Andover City Council. Motion carried unanimously. 16 17 SCHEDULE ADVISORY COMMISSION INTER VIE WS 18 19 The City Council is requested to schedule interviews for three of the City's advisory commissions. 20 21 Ms. Cotton reviewed the staff report concerning scheduling interviews for the Park and Recreation 22 Commission, the Planning and Zoning Commission, and the Nature Preserve Advisory 23 Commission. She shared they received 20 applications from individuals they will need to 24 interview. 25 26 The Council decided on January 14th and 22nd to hold the advisory commission interviews with 27 January 27th as an alternative date. 28 29 Motion by Shafto, Seconded by Engelhardt, to schedule the advisory commission interviews for 30 January 14 and 22, 2025 with January 27, 2025 as an alternate date. Motion carried unanimously. 31 32 ADMINISTRATOR'S REPORT 33 34 City Staff updated the Council on the administration and city department activities, legislative 35 updates, updates on development/CIP projects, and meeting reminders/community events. 36 37 (Administrative Staff Report) Ms. Cotton reviewed the Administrative Staff report. She shared 38 they ended 2024 with 101 new single-family home construction permits and they already have 39 four permits for 2025 with six more in progress. She stated staff has been busy preparing for 40 another very active construction season across the City. She added there are two public hearings 41 scheduled for the next City Council meeting for 2025 street reconstruction projects. She shared 42 the City opened their outdoor rinks and warming houses on December 14" and it has been 43 extremely popular. She reminded residents to check the City's website for any weather-related 44 closures. She congratulated Mayor Barthel on his new role and congratulated Councilmembers 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 Regular Andover City Council Meeting Minutes —January 7, 2025 Page 4 Schue and Shafto on joining the Council. MAYOR/COUNCIL INPUT Mayor Barthel welcomed the new Councilmembers and shared he looks forward to all that they can accomplish together. If�Zlli��LiiLai��Llll Motion by Shafto, Seconded by Schue, to adjourn. Motion carried unanimously. The meeting adjourned at 7:23 p.m. Respectfully submitted, Ava Major, Recording Secretary REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — JANUARY 7, 2025 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE............................................................. OATH OF OFFICE - MAYOR AND COUNCILMEMBERS .......... RESIDENT FORUM.......................................................................... AGENDA APPROVAL.............................................................. APPROVAL OF MINUTES....................................................... CONSENT ITEMS..................................................................... Item 2 Approve Payment of Claims ............................... Item 3 Accept Contribution/Andover Lions Club Inc./Ando` 25).................................................................... Item 4 Accept Contribution/Andover Youth Hockey Assoc. Item 5 Approve 2025 Kennel License ................................. Item 6 A rove Massa e Thera ist License .................................. 1 .................................. 1 .................................. 1 .................................. 1 .................................. 1 .................................. 2 .............................................. ;r Community Center (R001- ppg p .................................... Item 7 Designate Official Newspaper ................................................ Item 8 Approve Official Depositories & Banks (R003-25) ............. Item 9 Delegate Authority to make Electronic Fund Transfers (R00 Item 10 Approve Donation to Senior Class Events.. ................... Item 11 Annrove Sanitary Sewer Lift Station 143 Retrofit ..................................... 2 25) ............................... 2 ..................................... 2 ................................ 2 ........................... 2 ....................... 2 4-25) .: ....................... 2 ... .......-....................... 2 .......................................................... 2 .............................................. 2 ......................................... 2 THE ANDOVER CITY .............................................. 2 .............................................. 3 .............................................. 3 4 1Y1L11 V1V VV:V.♦\V1L 11 \1-:V,1 •... s;� •.....f ......... fffr.................................................................... ADJOURNMENT.................................................... ..................................................................... 4 2%�" NDOVE-^- 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers CC: Sarah Cotton, City Administrator FROM: Lee Brezinka, Finance Manager SUBJECT: Payment of Claims DATE: January 21, 2025 INTRODUCTION Attached are disbursement edit lists for claims related to the on-going business of the City of Andover. DISCUSSION Claims totaling $334,116.94 on disbursement edit list #1-3 from 12/31/2024 to 01/17/2025 have been issued and released. Claims totaling $1,612,613.63 on disbursement edit list #4 dated 01/21/2025 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $1,946,730.57. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, A4'ely Lee Brezinka Attachments: Check Proof Lists Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 01/06/2025 - 1:19PM jr Batch: 00429.12.2024 Invoice No Description Amount Pmt Date Acct Number Reference Vendor: AnkCol6 Anoka Co Sheriff- Andover Check Sequence: 1 ACH Enabled: False December 2024 Dec 2024 Zero Drug After School Program 933.10 12/31/2024 4180-49300-63005 Check Total: 933.10 Vendor: Connexl Connexus Energy Check Sequence: 2 ACH Enabled: False Shady Knoll Pk -Security Light 7.23 12/31/2024 0101-45000-62005 386026-304218 Andover Station North Ballfld 138.99 12/31/2024 0101-45000-62005 386026-292904 Tower#2 125.98 12/31/2024 5100-48100-62005 386026-231282 Oak Bluff Park -Security Light 21.73 12/31/2024 0101-45000-62005 386026-299378 Lift Station #9 69.89 12/31/2024 5200-48200-62005 386026-287602 2501 Bunker Lk Blvd - Duplex 16.86 12/31/2024 4520-49300-62005 Bunker Lake & Jay St - Signal 47.74 12/31/2024 0101-43400-62005 386026-251653 Lift Station #2 64.94 12/31/2024 520048200-62005 386026-250066 Lift Station #11 491.37 12/31/2024 5200-48200-62005 386026-321586 Bus Sign - 1721 Bunker Lk Blvd 20.51 12/31/2024 2110-00000-11310 386026-299532 Fire Station #1 683.86 12/31/2024 0101-41920-62005 386026-68989 Bunker Lake & Rose St - Signal 43.14 12/31/2024 0101-43400-62005 386026-251491 580 Bunker Lk Blvd -Tunnel Lts 46.08 12/31/2024 0101-43500-62005 386026-310043 Bunker Lake & Rose St 11.97 12/31/2024 0101-43500-62005 386026-251491 2503138th Ave 40.19 12/31/2024 4520-49300-62005 386026-201843 Siren 4I1 - 138th Lane & Drake St. NW 5.25 12/31/2024 0101-42400-62005 386026-300400 Andover St N Ballfield Lights 38.15 12/31/2024 0101-43500-62005 386026-292034 Siren #5-2748161st Ave NW 5.25 12/31/2024 0101-42400-62005 386026-300397 Siren #9 - 139th & Crosstown Blvd. NW 5.25 12/31/2024 0101-42400-62005 386026-300404 Water Treatment Plant 5,707.31 12/31/2024 5100-48100-62005 386026-271472 Bunker & Hanson - Signal 70.00 12/31/2024 0101-43400-62005 386026-203068 AP -Computer Check Proof List by Vendor (01/06/2025 - 1:19 PM) Page 1 Invoice No Description Amount Pmt Date Acct Number Reference Signal 15390 Hanson Blvd 15.03 12/31/2024 0101-43500-62005 386026-287969 961 Bunker Lk Blvd - Signal 67.54 12/31/2024 0101-43400-62005 386026-310044 Signal 15698 Rd Lk Blvd 67.65 12/31/2024 0101-43400-62005 386026-290712 Chesterton Commons Pk -Security 7.23 12/31/2024 0101-45000-62005 386026-301899 21 Bunker Lk Blvd - Sign 18.39 12/31/2024 2110-46500-62005 386026-303872 Country Oaks Park 5.25 12/31/2024 0101-45000-62005 386026-289790 EDA Reader Board 18.02 12/31/2024 2110-46500-62005 386026-303870 Shadowbrook East Park 21.73 12/31/2024 0101-45000-62005 386026-267140 City Hall Park Lighting 21.73 12/31/2024 0101-45000-62005 386026-268970 Siren #1 - 176th & Ward Lake Drive NW 5.25 12/31/2024 0101-42400-62005 386026-300406 Lift Station #10 255.40 12/31/2024 5200-48200-62005 386026-315803 13711 Crosstown Blvd NW 46.32 12/31/2024 2110-46500-62005 386026-303295 Andover St Balifield Lights 25.43 12/31/2024 0101-45000-62005 386026-292904 Bus Sign - 13980 Hanson Blvd 26.99 12/31/2024 2110-00000-11310 386026-299533 1990 Veterans Mem Blvd 123.65 12/31/2024 0101-41940-62005 386026-316035 Recycling Center 39.13 12/31/2024 0101-46000-62005 386026-304690 Sunshine Park - Electric 49.91 12/31/2024 0101-45000-62005 386026-273153 1157 Andover Blvd - Well #9 401.46 12/31/2024 5100-48100-62005 386026-286880 Terrace Park -Security Lights 7.23 12/31/2024 0101-45000-62005 386026-270409 Siren #10 -145th & Vintage St. NW 5.25 12/31/2024 0101-42400-62005 386026-300399 Siren #4 - 158th & Dakota St. NW 5.25 12/31/2024 0101-42400-62005 386026-300408 Prairie Knoll Park 79.52 12/31/2024 0101-45000-62005 386026-175813 Hanson & 138th Lane 22.98 12/31/2024 5300-48300-62005 386026-202678 Pleasant Oaks -Security Light 7.23 12/31/2024 0101-45000-62005 386026-238968 City Hall Garage 18.27 12/31/2024 0101-41960-62005 386026-231281 Bunker Lake & Heather 17.96 12/31/2024 0101-43500-62005 386026-251490 2542 138th Ave NW (4-Plex) 25.69 12/31/2024 4520-49300-62005 386026-73286 Lift Station #6 60.10 12/31/2024 5200-48200-62005 386026-275284 1848 Veterans Mem Blvd 23.57 12/31/2024 0101-41930-62005 386026-317168 Round Lake & 136th - Signal 20.92 12/31/2024 0101-00000-13201 386026-201283 2607 Bunker Lk Blvd #4 14.50 12/31/2024 4520-49300-62005 386026-201811 Pumphouse #2 434.64 12/31/2024 5100-48100-62005 386026-201125 Pumphouse #8 689.74 12/31/2024 5100-48100-62005 386026-273808 2527 Bunker Lk Blvd 7.23 12/31/2024 4520-49300-62005 386026-73271 AP -Computer Check Proof List by Vendor (01/06/2025 - 1:19 PM) Page 2 Invoice No Description Amount Pmt Date Acct Number Reference Pumphouse #3 144.94 12/31/2024 5100-48100-62005 386026-203069 Hidden Creek E Pk -Sec Light] 7.23 12/31/2024 0101-45000-62005 386026-238967 13718 Xavis St NW - Duplex 16.73 12/31/2024 4520-49300-62005 386026-201848 Signal & Lights - 16119 Hanson 83.21 12/31/2024 0101-43400-62005 386026-305951 Hawkridge Park - Service #2 38.07 12/31/2024 0101-45000-62005 386026-301889 Langseth Park 7.23 12/31/2024 0101-45000-62005 386026-174273 Round Lake & 140th -Signal 51.74 12/31/2024 0101-43400-62005 386026-201777 Crooked Lk Elementary Rink 46.86 12/31/2024 0101-45000-62005 386026-306807 Lift Station #8 65.77 12/31/2024 5200-48200-62005 386026-281840 Round Lake & 161st - Signal 55.16 12/31/2024 0101-43400-62005 386026-230276 Siren #14 (located at FS #2) 5.25 12/31/2024 0101-42400-62005 386026-178835 Bunker Lake & Crosstown - Signal 47.38 12/31/2024 0101-43400-62005 386026-251654 Creekview Crossing Park 7.23 12/31/2024 0101-45000-62005 386026-175877 Crooked Lake Boat Shelter 17.09 12/31/2024 0101-45000-62005 386026-298796 1600 Crosstown Blvd - Signal 70.71 12/31/2024 0101-43400-62005 386026-269010 Tower#1 253.96 12/31/2024 5100-48100-62005 386026-178452 Wayside Horn - 1000 Crosstown Blvd. 20.15 12/31/2024 0101-43400-62005 386026-299229 Siren #2 - 174th & Round Lake Blvd. NW 5.25 12/31/2024 0101-42400-62005 386026-300403 North Woods West Park 14.50 12/31/2024 0101-45000-62005 386026-201868 Lift Station #3 68.00 12/31/2024 5200-48200-62005 386026-250421 County Road 9 & 116 22.55 12/31/2024 0101-43500-62005 386026-201749 Lift Station #7 28.76 12/31/2024. 5200-48200-62005 386026-276742 Siren #7 - Andover Blvd. & Prairie Road 5.25 12/31/2024 01.01-42400-62005 386026-300405 Fire Station #3 771.46 12/31/2024 0101-41920-62005 386026-279236 13300 Hanson Blvd - Sign 18.75 12/31/2024 2110-46500-62005 386026-318046 Wash Station - Public Works 15.79 12/31/2024 0101-41930-62005 386026-308646 Pine Hills Park 7.23 12/31/2024 0101-450.00-62005 386026-256788 Siren #3 - 16860 Roanoke St. NW 5.25 12/31/2024 0101-42400-62005 386026-300407 Pumphouse#7 761.10 12/31/2024 5100-48100-62005 386026-255064 Lift Station #1 137.42 12/31/2024 5200-48200-62005 386026-178836 Red Oaks W Pk -Security, Light 7.23 12/31/2024 0101-45000-62005 386026-246005 Bunker Lake & Heather St - Signal 40.19 12/31/2024 0101-43400-62005 386026-251490 Andover Lions Park - Irrig 14.50 12/31/2024 0101-45000-62005 386026-310295 Vehicle Maintenance & Wash Bay 1,076.14 12/31/2024 6100-48800-62005 386026-314654 AP -Computer Check Proof List by Vendor (01/06/2025 - 1:19 PM) Page 3 Invoice No Description Amount Pmt Date Acct Number Reference 14298 Round Lake -Signal 49.62 12/31/2024 0101-43400-62005 386026-279219 Nordeens Park 7.34 12/31/2024 0101-45000-62005 386026-175703 Hidden Creek North Park 14.50 12/31/2024 0101-45000-62005 386026-261455 Altitude Control Vault 20.98 12/31/2024 5100-48100-62005 386026-303716 Round Lake & 135th 7.52 12/31/2024 0101-43500-62005 386026-201284 City Hall - Light 1,341.20 12/31/2024 0101-41910-62005 386026-231135 15700 7th Ave - Signal 47.62 12/31/2024 0101-43400-62005 386026-275108 Lift Station #5 58.58 12/31/2024 5200-48200-62005 386026-273019 2607 Bunker Lk Blvd (4-Plex) 35.24 12/31/2024 4520-49300-62005 386026-73280 Signal Bunker & Crosstown 23.94 12/31/2024 0101-43500-62005 386026-251654 Siren #6 - 16050 Constance Blvd. NW 5.25 12/31/2024 0101-42400-62005 386026-300401 Subdivision Interior Street Lt 10,074.12 12/31/2024 0101-43600-62005 386026-176201 Kelsey/Rd Lk Pk -Security Light 7.23 12/31/2024 0101-45000-62005 386026-246004 Round Lake & 135th -Signal 19.80 12/31/2024 0101-00000-13201 386026-201284 Timber Trails Park 39.72 12/31/2024 0101-45000-62005 386026-308418 Round Lake & 138th - Signal 62.81 12/31/2024 0101-43400-62005 386026-201751 Lift Station #4 178.42 12/31/2024 5200-48200-62005 386026-251905 TImber Trail Park Security Lights 9.15 12/31/2024 0101-45000-62005 386026-277955 Round Lake & 136th 7.52 12/31/2024 0101-43500-62005 386026-201283 County Road 9 & 116 - Signal 37.57 12/31/2024 0101-43400-62005 386026-201749 ASN Street Lights 229.18 12/31/2024 2110-00000-11310 386026-299989 County Rd Intersect Lights 2,781.32 12/31/2024 0101-43500-62005 386026-176059 Martin & Commercial - Lights 168.29 12/31/2024 2110-00000-11310 386026-255963 CH Campus Outdoor Hockey Rinks 109.25 12/31/2024 0101-45000-62005 386026-302015 Roundabout Lighting 127.57 12/31/2024 0101-43500-62005 386026-328531 Round Lake & 136th- Signal 20.92 12/31/2024 0101-43400-62005 386026-201283 Public Works 1,457.78 12/31/2024 0101-41930-62005 386026-159276 Siren #12 - Bunker & Marigold St. NW 5.25 12/31/2024 0101-42400-62005 386026-300398 Sunshine Park 361.40 12/31/2024 0101-45000-62005 386026-230685 2139 Bunker Lake - Signal 63.43 12/31/2024 0101-00000-11310 386026-269011 1019 Andover Blvd - Wayside Horn 22.63 12/31/2024 0101-43400-62005 386026-297583 Fire Station #2 268.86 12/31/2024 0101-41920-62005 386026-178835 Country Oaks W Pk -Security 7.23 12/31/2024 0101-45000-62005 386026-301901 Siren #13 - 2139 172nd Ln NW 5.25 12/31/2024 0101-42400-62005 386026-314308 AP -Computer Check Proof List by Vendor (01/06/2025 - 1:19 PM) Page 4 Invoice No Description Amount Pmt Date Acct Number Reference Round Lake & 135th- Signal 19.80 12/31/2024 0101-43400-62005 386026-201284 Signal 15390 Hanson Blvd 33.59 12/31/2024 0101-43400-62005 386026-287969 2542 138th Ave #1 21.57 12/31/2024 4520-49300-62005 386026-201859 Fox Meadows Park 40.35 12/31/2024 0101-45000-62005 386026-310245 Strootman Park -Security Lights 14.17 12/31/2024 0101-45000-62005 386026-270412 Hills Bunker Lk W Pk Sec Light 21.73 12/31/2024 0101-45000-62005 386026-294591 Northwood E Pk -Security Light 7.23 12/31/2024 0101-45000-62005 386026-250587 Community Center Concession Stand 514.89 12/31/2024 2130-44100-62005 386026-281212 Eveland Field -Security Lights 7.23 12/31/2024 0101-45000-62005 386026-270410 2542138th Ave#3 21.46 12/31/2024 4520-49300-62005 386026-201858 Pumphouse #1 58.22 12/31/2024 5100-48100-62005 386026-201767 13718 Xavis St NW - Duplex 15.68 12/31/2024 4520-49300-62005 386026-73291 Pumphouse #4 448.17 12/31/2024 5100-48100-62005 386026-231280 Siren #8 - 1685 Crosstown Blvd. NW 5.25 12/31/2024 0101-42400-62005 386026-300402 Wild Iris Park -Security Lights 21.73 12/31/2024 0101-45000-62005 386026-270411 13551 Jay Street- Lights 129.98 12/31/2024 2110-00000-11310 386026-255962 Pumphouse #5 1,472.27 12/31/2024 5100-48100-62005 386026-237118 Andover Station II - Lights 247.50 12/31/2024 2110-00000-11310 386026-295855 Sports Complex -3535161st Ave 162.46 12/31/2024 0101-45000-62005 386026-304108 Signal Andover & Crosstown 23.94 12/31/2024 0101-43500-62005 386026-266238 Control Valve Vault 17.92 12/31/2024 5100-48100-62005 386026-201816 Prairie Knoll Park 336.78 12/31/2024 0101-45000-62005 386026-275569 13914 Prairie Road - Signal 64.70 12/31/2024 0101-43400-62005 386026-282927 Pumphouse #6 981.47 12/31/2024 5100-48100-62005 386026-245409 Signal - 13976 Hanson Blvd. NW 53.16 12/31/2024 0101-43400-62005 386026-298781 Andover Blvd & Hanson - Signal 70.00 12/31/2024 0101-43400-62005 386026-284894 Hawkridge Park -Security Light 38.97 12/31/2024 0101-45000-62005 386026-230286 Hidden Creek North Park 14.47 12/31/2024 0101-45000-62005 386026-174280 Signal - Crosstown & Andover Blvd. 39.24 12/31/2024 0101-43400-62005 386026-266238 County Road 9 & 116 - Signal 12.52 12/31/2024 0101-00000-13201 386026-201749 Community Center 16,648.17 12/31/2024 2130-44000-62005 386026-281212 Check Total: 53,497.07 Vendor: InvCloud Invoice Cloud, Inc Check Sequence: 3 ACH Enabled: False AP -Computer Check Proof List by Vendor (01/06/2025 - 1:19 PM) Page 5 Invoice No Description Amount Pmt Date Acct Number Reference 1405-2024_12 December 2024 Transaction Fees 203.00 12/31/2024 5200-48200-63010 1405-2024 12 December 2024 Transaction Fees 52.00 12/31/2024 5300-48300-63010 1405-2024_12 December 2024 Transaction Fees 323.00 12/31/2024 5100-48100-63010 1405-202412 December 2024 Transaction Fees 16.00 12/31/2024 0101-43600-63010 Check Total: 594.00 Vendor: TurleyR Ron Turley Associates, Inc. Check Sequence: 4 68472 Label Roll & Ribbon 230.72 12/31/2024 6100-48800-61005 Check Total: 230.72 Vendor: WellsFar Wells Fargo Bank Check Sequence: 5 Misc. Supplies 10.80 12/31/2024 0101-42200-61020 Sample Cell Jar & Propane 34.03 12/31/2024 5100-48100-61005 MIAMA Membership 225.00 12/31/2024 2130-44300-61320 Actuator Module for Unit #4886, Super Glue & 1 158.93 12/31/2024 6100-48800-61115 Misc. Supplies 321.66 12/31/2024 2130-44300-61020 Safety Boots for S. Hautala 149.98 12/31/2024 6100-48800-61020 All Staff Meeting 59.96 12/31/2024 0101-41200-61310 Supplies for Fire Prevent/Educat 148.03 12/31/2024 0101-42200-61060 IP 15 Presidio 2 Grip MGSF 27.02 12/31/2024 0101-41930-61020 Battery 32.31 12/31/2024 0101-41910-61120 Misc. Supplies 155.51 12/31/2024 0101-43100-61020 Misc. Supplies 411.96 12/31/2024 2130-44400-61020 Carthart Bibs 690.97 12/31/2024 0101-45000-61020 Male Body P Style 4.31 12/31/2024 0101-41920-61120 Supplies for Fire Prevent/Educat 69.07 12/31/2024 0101-42200-61060 Hotel for Conference 397.81 12/31/2024 0101-42200-61310 Council Workshop 100.24 12/31/2024 0101-41100-61310 CALL -EM -ALL 39.00 12/31/2024 0101-43200-61325 Laptops 1,599.97 12/31/2024 0101-41420-61210 PSHRA Membership Dues 250.00 12/31/2024 0101-41230-61320 Colored Wristbands 454.75 12/31/2024 2130-44400-61020 Member Tags & Facepiece Nameplate 46.52 12/31/2024 .0101-42200-61020 Training Supplies 1,050.00 12/31/2024 0101-42200-61015 AP -Computer Check Proof List by Vendor (01/06/2025 - 1:19 PM) ACH Enabled: False ACH Enabled: False Page 6 Invoice No Description Amount Pmt Date Acct Number Reference Misc. Supplies 100.56 12/31/2024 6100-48800-61020 Professional Services 120.87 12/31/2024 0101-45000-63005 WHENIWORK 70.00 12/31/2024 2130-44000-61320 County Eng. Meeting 35.18 12/31/2024 0101-41600-61310 Ornaments 919.43 12/31/2024 0101-42200-61020 Upgrades 314.08 12/31/2024 0101-41420-61225 Blood Pressure Cuff 32.39 12/31/2024 0101-41230-61005 Misc. Supplies 187.51 12/31/2024 2130-44000-61020 D2 Bio Fuel 272.30 12/31/2024 0101-45000-62200 Last Day for Hoffman 22.99 12/31/2024 7100-00000-24208 GODADDY Renewal 199.98 12/31/2024 0101-41420-61320 Parts for Units #4800 & #24-598 257.60 12/31/2024 6100-48800-61115 _ Elected Officials Institute - Schue & Shafto 700.00 12/31/2024 0101-41100-61315 B2 - Commercial Building Inspector 240.00 12/31/2024 0101-42300-61315 Check Total: 9,910.72 Total for Check Run: 65,165.61 Total of Number of Checks: 5 AP -Computer Check Proof List by Vendor (01/06/2025 - 1:19 PM) Page 7 Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 01/13/2025 - 12:14PM Batch: 00413.01.2025 Invoice No Description Amount Pmt Date Acct Number Reference Vendor: AbleHose Able Hose And Rubber Check Sequence: 1 ACH Enabled: False 236142-001 Brine Hose for Unit #16-209 166.14 12/31/2024 6100-48800-61115 Check Total: 166.14 Vendor: AmazonBu Amazon Capital Services Check Sequence: 2 ACH Enabled: False 144N-N4YW-QC6Y Computer Speakers 49.98 01/10/2025 2130-44400-61020 1473-6PCK-YT4Q Hose Fitting Adapter 13.78 12/31/2024 6100-48800-61115 14DH-CXVQ-KLLG Returned Electric Space Heater -129.99 12/31/2024 2130-44200-61020 14TD-GLGJ-HN3Y Shovel Holder 41.38 12/31/2024 6100-48800-61115 167Y-VHVQ-QTQF Parts for Unit #16-209 117.80 12/31/2024 6100-48800-61115 17X7-RF7W-FMTV Pipe Fitting Elbow & Pipe Fitting Short Nipple 129.96 12/31/2024 6100-48800-61115 1C6Y-K9C3-1C77 Nilight LED Pods 34.96 01/10/2025 6100-48800-61115 IDYL-LXJH-JMJH Magnetic Pick -Up Tool 39.56 12/31/2024 0101-43100-61020 1FWH-9R9W-FFLW Ball Valve for Unit #16-209 & Pipe Fitting 128.71 12/31/2024 6100-48800-61115 1HHL-R91L-6Y4L Space Heater 132.49 12/31/2024 2130-44300-61020 1QWT-WQXF-774F Solenoid Valve for Stock 177.48 12/31/2024 6100-48800-61115 1VTC-3R1C-1416 Tool 15.95 12/31/2024 6100-48800-61205 1 WMW-9FRY-YHKG 1OG Switch & Network Card 319.97 01/10/2025 0101-41420-61225 1XDL-GNN3-XF7Q Air Filter for Unit #325 9.99 01/10/2025 6100-48800-61115 1XJC-H7HL-TCPD Pipe Fitting Short Nipple & Pipe Fitting Elbow 52.99 12/31/2024 6100-48800-61115 IY3W-lLFK-77YX Low Pressure Boilers 146.87 01/10/2025 2130-44000-61020 Check Total: 1,281.88 Vendor: AnkCo03 Anoka Co Check Sequence: 3 ACH Enabled: False 2025 Notery Fee for M. Hartner & A. Heppell 40.00 01/10/2025 0101-41230-61320 AP -Computer Check Proof List by Vendor (01/13/2025 - 12:14 PM) Page 1 Invoice No Description Amount Pmt Date Acct Number Reference Check Total: 40.00 Vendor: AnkCo08 Anoka Co Fire Protect. Council Check Sequence: 4 ACH Enabled: False 366 2025 Membership Dues 700.00 01/10/2025 0101-42200-61320 Check Total: 700.00 Vendor: AnkCo01 Anoka Co Treasurer Check Sequence: 5 ACH Enabled: False ELEC12262401 Postage & Ballots 720.46 12/31/2024 0101-41310-63030 ES -00017870 Used Oil Class I License Fee 100.00 12/31/2024 6100-48800-63200 HWYSQ32024 Signal Andover & Crosstown 173.29 12/31/2024 0101-43400-63100 HWYSQ32024 Signal Bunker & Jay 759.62 12/31/2024 0101-43400-63100 HWYSQ32024 Signal 7th Ave& 143rd 64.15 12/31/2024 0101-43400-63100 HWYSQ32024 Signal 7th Ave &143rd 64.16 12/31/2024 0101-00000-13201 Check Total: 1,881.68 Vendor: ArchkeyT Archkey Technologies Check Sequence: 6 ACH Enabled: False 50008757945 Repair Ice Rink Zones 326.00 12/31/2024 2130-44300-63105 Check Total: 326.00 Vendor: AspenMil Aspen Mills Check Sequence: 7 ACH Enabled: False 345600 Uniform for E. Scherger 71.95 12/31/2024 0101-42200-61305 Check Total: 71.95 Vendor: Astlefor Astleford International Trucks Check Sequence: 8 ACH Enabled: False O1P123985 Sensor for Unit #205 103.40 12/31/2024 6100-48800-61115 Check Total: 103.40 Vendor: Bolton Bolton & Menk, Inc. Check Sequence: 9 ACH Enabled: False 0352745 2025 M&O - Kadlec Oakwd WOCE172 407.66 12/31/2024 4140-49300-63005 0352745 2025 St Recon - Xenia/Vintage/161 407.66 12/31/2024 4140-49300-63005 0352745 2025 Reclaim - Andover Comm Pk 291.15 12/31/2024 4140-49300-63005 0352745 Coon Crk Crdr Trail E of Prair Rd 360.00 12/31/2024 4170-49300-63005 0352745 2025 Reclaim - Fox/Indian Meadows 640.53 12/31/2024 4140-49300-63005 0352746 Fiber Optics - City Utilities 742.00 12/31/2024 4120-49300-63005 AP -Computer Check Proof List by Vendor (01/13/2025 - 12:14 PM) Page 2 Invoice No Description Amount Pmt Date Acct Number Reference AP -Computer Check Proof List by Vendor (01/13/2025 - 12:14 PM) Page 3 Check Total: 2,849.00 Vendor: Boyer2 Boyer Trucks - Lauderdale Check Sequence: 10 ACH Enabled: False 093P26464 Sensor for Unit#201 69.65 01/10/2025 6100-48800-61115 093P26662 Sensor Wheel for Unit #201 83.11 01/10/2025 6100-48800-61115 Check Total: 152.76 Vendor: Cap-Frat Capital One Trade Credit - Frattallone's Check Sequence: 11 ACH Enabled: False C97746 Power Strip 31.99 12/31/2024 0101-43100-61020 C99138 Hand Wanner, Charger Wall & Cable Braided Rt 101.94 12/31/2024 0101-42200-61020 Check Total: 133.93 Vendor: CarrTree Carr's Tree Service Check Sequence: 12 ACH Enabled: False 06008-I EAB Mgmt Program 135.00 12/31/2024 0101-45500-63010 06009-I EAB Mgmt Program 75.00 12/31/2024 0101-45500-63010 06204-I EAB Mgmt Program 765.00 12/31/2024 0101-45500-63010 Check Total: 975.00 Vendor: CDI CDI Check Sequence: 13 ACH Enabled: False 62194 Pay Stub Automation W/LF 1,950.00 12/31/2024 0101-41420-63005 Check Total: 1,950.00 Vendor: Centerpt CenterPoint Energy Check Sequence: 14 ACH Enabled: False 11078651-4 Vehicle Maint Bldg 2,305.42 12/31/2024 6100-48800-62015 11078651-4 11078654-8 Cold Storage 490.54 12/31/2024 0101-41940-62015 11078654-8 11369722-1 2607 BunkerLkBlvd MAIN(4-plex) 230.30 12/31/2024 4520-49300-62015 11369722 11530729-0 Lift Station #11 26.68 12/31/2024 5200-48200-62015 11530729 13699088-4 1785 Crosstown Blvd (Generator) 22.50 12/31/2024 0101-41950-62015 13699088-4 5825952-4 Equipment Building 260.53 12/31/2024 0101-41950-62015 5825952 5840270-2 Water Treatment Plant 2,766.25 12/31/2024 5100-48100-62015 5840270 5840341-1 Prairie Knoll Park 49.49 12/31/2024 0101-41990-62015 5840341 5841153-9 Fire Station #1 925.33 12/31/2024 0101-41920-62015 5841153 5841451-7 Fire Station #2 713.14 12/31/2024 0101-41920-62015 5841451 5852601-3 Fire Station #3 1,143.18 12/31/2024 0101-41920-62015 5852601 AP -Computer Check Proof List by Vendor (01/13/2025 - 12:14 PM) Page 3 Invoice No Description Amount Pmt Date Acct Number Reference 5864630-8 Pumphouse #4 17.10 12/31/2024 5100-48100-62015 5864630 5883191-8 Sunshine Park 191.90 12/31/2024 0101-41970-62015 5883191 5893307-8 Well#1 116.43 12/31/2024 5100-48100-62015 5893307 5907226-4 Pumphouse #6 17.10 12/31/2024 5100-48100-62015 5907226 5927939-8 Pumphouse #7 17.10 12/31/2024 5100-48100-62015 5927939 5945463-7 Well #3 86.17 12/31/2024 5100-48100-62015 5945463 5950580-0 City Hall/Senior Center 875.92 12/31/2024 0101-41910-62015 5950580 6122874-8 Lift Station #4 20.33 12/31/2024 5200-48200-62015 6122874 6402167055-5 Lift Station #10 30.05 12/31/2024 5200-48200-62015 6402167055 6402417246-8 2527 BunkerLkBlvd MAIN(4-plex) 9.50 12/31/2024 4520-49300-62015 6402417246 6402418664-1 2527 BunkerLkBlvd - Unit #1(4-plex) 9.50 12/31/2024 4520-49300-62015 11369721 6402630849-0 2542 138th Ave #3 (4-plex) 21.30 12/31/2024 4520-49300-62015 6402630849 6402901722-1 2503 138th Ave (Duplex) 73.79 12/31/2024 4520-49300-62015 6402901722 6402901726-2 2542 138th Ave #2 (4-plex) 52.80 12/31/2024 4520-49300-62015 6402901726-2 7575198-2 ASN Ballfields 252.33 12/31/2024 0101-41980-62015 7575198 7725077-7 Lift Station #1 18.20 12/31/2024 5200-48200-62015 7725077 8743371-0 Warming House 58.11 12/31/2024 0101-45000-62015 8743371 AP -Computer Check Proof List by Vendor (01/13/2025 - 12:14 PM) Page 4 Check Total: 10,800.99 Vendor: ChetsSho Chet's Shoes, Inc. Check Sequence: 15 ACH Enabled: False LLC190955 Safety Boots for Joe Heidelberger 268.00 12/31/2024 0101-42300-61020 LLC190973 Safety Boots for Jason Law 10.00 12/31/2024 0101-41600-61005 LLC191017 Safety Boots for Dan Gray 275.39 12/31/2024 0101-45000-61005 Check Total: 553.39 Vendor: CimasGK Cintas Corp Check Sequence: 16 ACH Enabled: False 4216059954 Floor Mat Rental 30.00 12/31/2024 0101-41930-62200 4216060002 Floor Mat Rental 71.76 12/31/2024 5100-48100-62200 4216060003 Floor Mat Rental 35.00 12/31/2024 0101-41910-62200 4216060018 Uniform Cleaning & Shop Towels 104.41 12/31/2024 6100-48800-61020 4216060082 Uniform Cleaning 188.10 12/31/2024 0101-43100-61020 4216060082 Uniform Cleaning 107.45 12/31/2024 0101-45000-61020 4216060082 Uniform Cleaning 26.88 12/31/2024 5100-48100-61020 4216060082 Uniform Cleaning 53.73 12/31/2024 5200-48200-61020 AP -Computer Check Proof List by Vendor (01/13/2025 - 12:14 PM) Page 4 Invoice No Description Amount Pmt Date Acct Number Reference 4216060082 Uniform Cleaning 26.89 12/31/2024 0101-43300-61020 4216778196 Uniform Cleaning & Shop Towels 120.39 01/10/2025 6100-48800-61020 4216778542 Uniform Cleaning 188.10 01/10/2025 0101-43100-61020 4216778542 Uniform Cleaning 26.89 01/10/2025 0101-43300-61020 4216778542 Unifonn Cleaning 53.73 01/10/2025 5200-48200-61020 4216778542 Uniform Cleaning 26.88 01/10/2025 5100-48100-61020 4216778542 Uniform Cleaning 107.45 01/10/2025 0101-45000-61020 127.07 Check Total: 1,167.66 763-862-8874 204.98 Vendor: StPaulCi City of St. Paul 763-755-2129 19.99 Check Sequence: 17 ACH Enabled: False IN61017 Asphalt Mix 805.73 12/31/2024 0101-43100-61125 Check Total: Vendor: CitwdPlu Citywide Plumbing, LLC 8287 Install New Battery for Men's Faucet 8375 Replace Toilet @ FS#2 Check Total: Vendor: C1assCon Classic Construction 29241 5 Loads of Rubble 805.73 Check Total: Vendor: Comcast5 Comcast 8772107890001086 Fire Station #3 8772107890001086 Water Treatment Plant 8772107890001086 Community Center 8772107890001086 Public Works 8772107890001086 Sunshine Park 8772107890001086 Public Works - Internet 8772107890001086 City Hall 8772107890001086 City Hall - Internet 8772107890001086 Andover Station N Ballfields 8772107890001086 Fire Station #2 8772107890001086 Public Works 805.73 Check Sequence: 18 ACH Enabled: False 70.00 12/31/2024 0101-41910-63105 1,018.00 01/10/2025 0101-41920-63105 1,088.00 Check Sequence: 19 ACH Enabled: False 250.00 12/31/2024 0101-43100-63010 250.00 Check Sequence: 20 ACH Enabled: False 72.79 12/31/2024 0101-41920-62030 763-434-6173 127.07 12/31/2024 5100-48100-62030 763-862-8874 204.98 12/31/2024 2130-44000-62030 763-755-2129 19.99 12/31/2024 0101-41930-62030 763-755-8118 45.65 12/31/2024 0101-41970-62030 763-755-9189 324.88 12/31/2024 0101-41930-62030 99.94 12/31/2024 0101-41910-62030 763-755-5100 324.87 12/31/2024 0101-41910-62030 45.65 12/31/2024 0101-41980-62030 763-767-2547 45.65 12/31/2024 0101-41920-62030 763-421-9426 79.94 12/31/2024 5100-48100-62030 763-755-8118 AP -Computer Check Proof List by Vendor (01/13/2025 - 12:14 PM) Page 5 Invoice No Description Amount Pmt Date Acct Number Reference AP -Computer Check Proof List by Vendor (01/13/2025 - 12:14 PM) Page 6 Check Total: 1,391.41 Vendor: DeptLabo Vendor: Connex2 Connexus Energy Check Sequence: 26 ACH Enabled: False Check Sequence: 21 ACH Enabled: False COM0002639 Pine Hills North Building-SORDOOOW2400506 5,235.00 01/10/2025 4150-49300-63010 -25.55 12/31/2024 Check Total: 5,235.00 Check Total: 1,252.05 Vendor: CoreMain Core & Main LP Division 16 Electric, LLC Check Sequence: 22 ACH Enabled: False W204445 Rubber Meter Washers 143.75 12/31/2024 5100-48100-61150 9338 W242427 Water Meters 9,641.95 01/10/2025 5100-48100-61035 Reset Air Compressor @ FS#3 133.00 Check Total: 9,785.70 Vendor: CountSSv Country Side Services of MN, Inc Check Sequence: 23 ACH Enabled: False 1-109980-01 Front Floor Vinyl - Sign Truck 147.00 12/31/2024 4180-49300-65400 1-110016-01 Headlight for Unit #19-552 & Weathertech for U 667.99 12/31/2024 6100-48800-61115 Check Total: 814.99 Vendor: CrowRive Crow River Farm Equipment Check Sequence: 24 ACH Enabled: False 211575 Shop Supplies 13.72 12/31/2024 6100-48800-61115 Check Total: 13.72 Vendor: DehnOil Dehn Oil Company Check Sequence: 25 ACH Enabled: False 112779 Unleaded Fuel 2,306.80 12/31/2024 6100-48800-61045 112780 Diesel Fuel 5,486.00 12/31/2024 6100-48800-61050 AP -Computer Check Proof List by Vendor (01/13/2025 - 12:14 PM) Page 6 Check Total: 7,792.80 Vendor: DeptLabo Department of Labor & Industry Check Sequence: 26 ACH Enabled: False DEC0030042024 December 2024 Surcharge Report 1,277.60 12/31/2024 0101-00000-23201 DEC0030042024 December 2024 Surcharge Report -25.55 12/31/2024 0101-41400-58100 Check Total: 1,252.05 Vendor: Divisi16 Division 16 Electric, LLC Check Sequence: 27 ACH Enabled: False 9125 Well 9 Generator 6,875.75 12/31/2024 5100-48100-63115 9338 WTP Mount & Wire New Meter 341.81 12/31/2024 5100-48100-63120 9340 Reset Air Compressor @ FS#3 133.00 12/31/2024 0101-41920-63105 AP -Computer Check Proof List by Vendor (01/13/2025 - 12:14 PM) Page 6 Invoice No Description Amount Pmt Date Acct Number Reference Check Total: 1,420.00 AP -Computer Check Proof List by Vendor (01/13/2025 - 12:14 PM) Page 7 Check Total: 7,350.56 Vendor: ECM ECM Publishers, Inc. Check Sequence: 28 ACH Enabled: False 1026219 Ordinance No. 568 102.85 12/31/2024 5300-48300-63025 1030847 Monthly Recycling Program 270.00 01/10/2025 0101-46000-63025 Check Total: 372.85 Vendor: EganSery Egan Service Check Sequence: 29 ACH Enabled: False NINT0000025419 Andover Blvd & Crosstown RR Maint 580.00 12/31/2024 0101-43400-62300 Check Total: 580.00 Vendor: EmTechDe Emergency Technical Decon Check Sequence: 30 ACH Enabled: False 1749 Turnout Gear Repair 58.00 12/31/2024 0101-42200-61305 Check Total: 58.00 Vendor: ESRI ESRI Check Sequence: 31 ACH Enabled: False 94867714 ArcGIS Online Viewer User Annual Subscriptior 330.00 01/10/2025 5200-48200-62305 94867714 ArcGIS Online Viewer User Annual Subscriptior 132.00 01/10/2025 2210-41600-62305 94867714 ArcGIS Online Viewer User Annual Subscriptior 83.00 01/10/2025 0101-43100-62305 94867714 ArcGIS Online Viewer User Annual Subscriptior 132.00 01/10/2025 2250-41600-62305 94867714 ArcGIS Online Viewer User Annual Subscriptior 83.00 01/10/2025 0101-45000-62305 94867714 ArcGIS Online Viewer User Annual Subscriptior 17.00 01/10/2025 0101-42200-62305 94867714 ArcGIS Online Viewer User Annual Subscriptior 330.00 01/10/2025 5300-48300-62305 94867714 ArcGIS Online Viewer User Annual Subscriptior 330.00 01/10/2025 5100-48100-62305 94867714 ArcGIS Online Viewer User Annual Subscriptior 17.00 01/10/2025 2220-41600-62305 94867714 ArcGIS Online Viewer User Annual Subscriptior 31.00 01/10/2025 0101-41600-62305 94867714 ArcGIS Online Viewer User Annual Subscriptior 165.00 01/10/2025 0101-41600-62305 Check Total: 1,650.00 Vendor: ESSBroS ESS Brothers & Sons, Inc. Check Sequence: 32 ACH Enabled: False EE 10495 Manhole Protection Rings 710.00 12/31/2024 5300-48300-61145 EE10495 Manhole Protection Rings 710.00 12/31/2024 5200-48200-61140 Check Total: 1,420.00 AP -Computer Check Proof List by Vendor (01/13/2025 - 12:14 PM) Page 7 Invoice No Description Amount Pmt Date Acct Number Reference Vendor: FacMotor Factory Motor Parts Company Check Sequence: 33 ACH Enabled: False 128-Z17290 Batteries for Unit #200 454.84 01/10/2025 6100-48800-61115 Check Total: 454.84 Vendor: Ferguson Ferguson Waterworks #2518 Check Sequence: 34 ACH Enabled: False 0541602 Water Supplies 616.43 12/31/2024 5100-48100-61135 Check Total: 616.43 Vendor: Ferrellg Ferrellgas Check Sequence: 35 ACH Enabled: False 1128905116 Propane 56.74 12/31/2024 6100-48800-61020 Check Total: 56.74 Vendor: FinnlyTe FinnlyTech Check Sequence: 36 ACH Enabled: False 1688 Software Service Revenue 4,098.40 01/10/2025 2130-44300-62305 1688 Software Service Revenue 4,098.40 01/10/2025 2130-44000-62305 Check Total: 8,196.80 Vendor: Gametime Gametime Check Sequence: 37 ACH Enabled: False PJI-0254133 Playground Equipment 3,523.30 12/31/2024 0101-45000-61105 Check Total: 3,523.30 Vendor: GopherSt Gopher State One -Call Inc Check Sequence: 38 ACH Enabled: False 4120183 December 2024 Billable Locates 67.50 12/31/2024 5200-48200-63040 4120183 December 2024 Billable Locates 67.50 12/31/2024 5100-48100-63040 Check Total: 135.00 Vendor: Grainger Grainger Check Sequence: 39 ACH Enabled: False 9347780547 Solder Iron & Butaine Refill 66.79 12/31/2024 2130-44000-61020 9351418844 Coupling, Malleable Iron 99.36 12/31/2024 5100-48100-61005 9353403844 Baby Changing Station 149.96 12/31/2024 2130-44000-61020 9359322733 Cleaning Towels & Silicone Sealant 205.70 01/10/2025 5100-48100-61005 Check Total: 521.81 Vendor: HachCo Hach Company Check Sequence: 40 ACH Enabled: False AP -Computer Check Proof List by Vendor (01/13/2025 - 12:14 PM) Page 8 Invoice No Description Amount Pmt Date Acct Number Reference 14302716 Chemicals for Water Treatment Plant 663.55 12/31/2024 5100-48100-61040 14307040 Chemicals for Water Treatment Plant 255.49 12/31/2024 5100-48100-61040 14316656 Chemicals for Water Treatment Plant 449.89 01/10/2025 5100-48100-61040 Check Total: 1,368.93 Vendor: Hawkins2 Hawkins Inc Check Sequence: 41 ACH Enabled: False 6943143 Chemicals for Water Treatment Plant 9,587.47 12/31/2024 5100-48100-61040 Check Total: 9,587.47 Vendor: HighPtNw High Point Networks Check Sequence: 42 ACH Enabled: False 264063 SMART Disaster Recovery & Backup Service 537.00 01/10/2025 5100-48100-62305 264063 SMART Disaster Recovery & Backup Service 537.00 01/10/2025 5200-48200-62305 264063 SMART Disaster Recovery & Backup Service 3,271.36 01/10/2025 0101-41420-62305 264063 SMART Disaster Recovery & Backup Service 268.00 01/10/2025 2130-44000-62305 264063 SMART Disaster Recovery & Backup Service 268.00 01/10/2025 5300-48300-62305 Check Total: 4,881.36 Vendor: InnovOff Innovative Office Solutions, LLC Check Sequence: 43 ACH Enabled: False IN4724915 Towel Dispenser 269.84 12/31/2024 2130-44000-61020 IN4729043 Toilet Cleaner, Wipes, Paper Towels & Liners 916.45 12/31/2024 2130-44000-61020 IN4731425 Squeegee Blade 377.36 01/10/2025 2130-44000-61020 IN4731550 Bath Tissue, Paper Towels & Liners 544.36 01/10/2025 0101-41910-61025 IN4731565 Bath Tissue 101.54 01/10/2025 6100-48800-61025 Check Total: 2,209.55 Vendor: Insight Insight Public Sector Check Sequence: 44 ACH Enabled: False 1101231171 TP -Link Jetstream - Water Tower 152.96 12/31/2024 5100-48100-61225 Check Total: 152.96 Vendor: InstEnvi Institute of Environmental Assessment Check Sequence: 45 ACH Enabled: False 00055744 Indoor Air Quality Assessment 975.00 12/31/2024 0101-41910-63105 Check Total: 975.00 Vendor: JaytechW Jaytech Water Solutions Check Sequence: 46 ACH Enabled: False AP -Computer Check Proof List by Vendor (01/13/2025 - 12:14 PM) Page 9 Invoice No Description Amount Pmt Date Acct Number Reference 238790 Semi Annual Contract Jan - July 2025 3,004.22 01/10/2025 2130-44300-62300 Check Total: 3,004.22 Vendor: LanoEqui Lano Equipment, Inc. Check Sequence: 47 ACH Enabled: False 02-1123697 Stanley Breaker, 500 Ft LB, SSL Mount 250.00 12/31/2024 0101-43100-62200 02-1126789 Parts to Repair Unit #170 3,752.05 12/31/2024 6100-48800-61115 02-1126789 Labor to Repair Unit #170 3,122.32 12/31/2024 6100-48800-63135 Check Total: 7,124.37 Vendor: Lawson Lawson Products, Inc. Check Sequence: 48 ACH Enabled: False 9312086913 Dual Wall Heat Shrink 4.00 12/31/2024 6100-48800-61020 Check Total: 4.00 Vendor: LeagueMN League of Minnesota Cities Check Sequence: 49 ACH Enabled: False 2025 Minnesota Mayors Association Membership 30.00 01/10/2025 0101-41100-61320 419784 MN Cities Stormwater Coalition Contribution 1,830.00 01/10/2025 5300-48300-61320 Check Total: 1,860.00 Vendor: LMNCIT League of Minnesota Cities Insurance Trust Check Sequence: 50 ACH Enabled: False 23799 Deductible Claim #00510492 679.60 12/31/2024 6200-48900-62105 Check Total: 679.60 Vendor: LFTransp LF Transport LLC Check Sequence: 51 ACH Enabled: False 12.12.24 Parts for Unit #24-407 500.00 12/31/2024 4180-49300-61020 Check Total: 500.00 Vendor: LittleFa Little Falls Machine, Inc. Check Sequence: 52 ACH Enabled: False 372444 Parts for Unit #202 1,241.86 12/31/2024 6100-48800-61115 372467 Parts for Unit #11-207 & Stock 929.68 12/31/2024 6100-48800-61115 Check Total: 2,171.54 Vendor: LubrTech Lube -Tech Check Sequence: 53 ACH Enabled: False 3698632 Bulk 15W4 Mobil Delvac 1,597.40 01/10/2025 6100-48800-61020 AP -Computer Check Proof List by Vendor (01/13/2025 - 12:14 PM) Page 10 Invoice No Description Amount Pmt Date Acct Number Reference AP -Computer Check Proof List by Vendor (01/13/2025 - 12:14 PM) 1,J7 /.VV Check Total: Vendor: Lumen Lumen 720247062 Phone Service - Fire Station #1 720247062 Phone Service - WTP 720247062 Phone Service - Public Works 720247062 Phone Service - Comm Ctr 720247062 Phone Service - Fire Station #2 720247062 Phone Service - Vehicle Maint 720247062 Phone Service - City Hall 720247062 Phone Service - Fire Station #3 AP -Computer Check Proof List by Vendor (01/13/2025 - 12:14 PM) 1,J7 /.VV Check Total: Vendor: MacgEmer Macqueen Emergency Group P11968 6 -Way Power Unit/Hamess for Unit #4881 P41321 Valve/Man Knob P41710 MSA 34L Cal Gas Cylinder P61572 Cutting Edge 98.36 Check Total: Vendor: MauerMai Mauer Main 5305196 Sensor 5306063 Sign Truck Steps for Unit #24-407 5306082 Panel for Unit #4825 01/10/2025 Check Total: Vendor: Menards Menards Inc 32760 Misc. Supplies 32973 Parts for Unit #11-207 33036 Radar Illusion 33717 Misc. Supplies 33718 Grounding Adaper 33784 Dawn & Softsoap AP -Computer Check Proof List by Vendor (01/13/2025 - 12:14 PM) 1,J7 /.VV 12/31/2024 6100-48800-61115 22.00 12/31/2024 Check Sequence: 54 98.36 01/10/2025 0101-41920-62030 32.78 01/10/2025 5100-48100-62030 98.36 01/10/2025 0101-41930-62030 131.14 01/10/2025 2130-44000-62030 32.79 01/10/2025 0101-41920-62030 65.57 01/10/2025 6100-48800-62030 163.93 01/10/2025 0101-41910-62030 32.78 01/10/2025 0101-41920-62030 Uji./1 Check Sequence: 55 1,504.25 12/31/2024 6100-48800-61115 22.00 12/31/2024 0101-42200-61020 492.61 01/10/2025 0101-42200-61020 571.14 12/31/2024 6100-48800-61115 2,590.00 Check Sequence: 56 209.24 12/31/2024 6100-48800-61115 1,035.00 12/31/2024 4180-49300-65400 526.24 12/31/2024 6100-48800-61115 1,770.48 Check Sequence: 57 210.21 12/31/2024 0101-43100-61020 114.81 12/31/2024 6100-48800-61115 238.08 12/31/2024 0101-41910-61120 18.55 01/10/2025 5100-48100-61005 16.90 01/10/2025 0101-41910-61120 9.88 01/10/2025 0101-41910-61120 ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False Page 11 Invoice No Description Amount Pmt Date Acct Number Reference AP -Computer Check Proof List by Vendor (01/13/2025 - 12:14 PM) 608.43 Check Sequence: 58 -99.40 12/31/2024 0101-41400-58100 9,940.00 12/31/2024 0101-00000-23201 �,o'.vmv Check Sequence: 59 223.75 01/10/2025 0101-41200-61320 Check Sequence: 60 25.00 01/10/2025 5100-48100-63050 25.00 Check Sequence: 61 45.00 01/10/2025 5200-48200-61320 YJ. V V Check Sequence: 62 175.00 12/31/2024 2130-44300-61020 1 /J.VV Check Sequence: 63 170.00 12/31/2024 6100-48800-63135 170.00 Check Sequence: 64 9.86 Check Total: Vendor: MetCounE Metropolitan Council Environmental Services December 2024 December 2024 SAC Report December 2024 December 2024 SAC Report 0101-43100-61005 Check Total: Vendor: MNCityCo Minnesota City/County 2025 2025 Membership Dues 6100-48800-61005 Check Total: Vendor: MNDOPS Minnesota Dept of Public Safety 13750 Minnesota Hazardous Materials Incident Respon Check Total: Vendor: MNPCA Minnesota Pollution Control Agency 2025 Wastewater Operator Cert for S. Schuh Check Total: Vendor: MRCutEdg MR Cutting Edge 7081 Ice Scraper Blade Sharpen Check Total: Vendor: NoStTowi North Star Towing, Inc. 97726 Tow Unit #77 to Shop Check Total: Vendor: ODP Bus ODP Business Solutions, LLC 402126990001 PW Office Depot Supplies 402126990001 PW Office Depot Supplies 402126990001 PW Office Depot Supplies 402126990001 PW Office Depot Supplies 402126990001 PW Office Depot Supplies 402126990001 PW Office Depot Supplies AP -Computer Check Proof List by Vendor (01/13/2025 - 12:14 PM) 608.43 Check Sequence: 58 -99.40 12/31/2024 0101-41400-58100 9,940.00 12/31/2024 0101-00000-23201 �,o'.vmv Check Sequence: 59 223.75 01/10/2025 0101-41200-61320 Check Sequence: 60 25.00 01/10/2025 5100-48100-63050 25.00 Check Sequence: 61 45.00 01/10/2025 5200-48200-61320 YJ. V V Check Sequence: 62 175.00 12/31/2024 2130-44300-61020 1 /J.VV Check Sequence: 63 170.00 12/31/2024 6100-48800-63135 170.00 Check Sequence: 64 9.86 12/31/2024 5100-48100-61005 13.79 12/31/2024 0101-45000-61005 5.91 12/31/2024 0101-43100-61005 2.76 12/31/2024 0101-46000-61005 7.46 12/31/2024 6100-48800-61005 18.92 12/31/2024 5200-48200-61005 ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False Page 12 Invoice No Description Amount Pmt Date Acct Number Reference 402126990001 PW Office Depot Supplies 3.94 12/31/2024 0101-43200-61005 402140111001 PW Office Depot Supplies 5.40 12/31/2024 0101-45000-61005 402140111001 PW Office Depot Supplies 7.40 12/31/2024 5200-48200-61005 402140111001 PW Office Depot Supplies 1.08 12/31/2024 0101-46000-61005 402140111001 PW Office Depot Supplies 2.31 12/31/2024 0101-43100-61005 402140111001 PW Office Depot Supplies 1.54 12/31/2024 0101-43200-61005 402140111001 PW Office Depot Supplies 3.86 12/31/2024 5100-48100-61005 402140114001 Office Chair 6100-48800-61115 320.69 12/31/2024 0101-43100-61020 402140125001 PW Office Depot Supplies 54.58 12/31/2024 5200-48200-61005 402140125001 PW Office Depot Supplies 7.96 12/31/2024 0101-46000-61005 402140125001 PW Office Depot Supplies 28.42 12/31/2024 5100-48100-61005 402140125001 PW Office Depot Supplies 11.36 12/31/2024 0101-43200-61005 402140125001 PW Office Depot Supplies 17.05 12/31/2024 0101-43100-61005 402140125001 PW Office Depot Supplies 39.79 12/31/2024 0101-45000-61005 402140127001 Office Chair 151.89 12/31/2024 0101-43300-61020 AP -Computer Check Proof List by Vendor (01/13/2025 - 12:14 PM) Page 13 Check Total: 715.97 Vendor: OPUS21 OPUS 21 Check Sequence: 65 ACH Enabled: False 241207 December 2024 Utility Billing 1,854.71 12/31/2024 0101-43600-63010 241207 December 2024 Utility Billing 1,906.27 12/31/2024 5200-48200-63010 241207 December 2024 Utility Billing 2,664.37 12/31/2024 5300-48300-63010 241207 December 2024 Utility Billing 1,701.94 12/31/2024 5100-48100-63010 Check Total: 8,127.29 Vendor: OReiAuto O'Reilly Auto Parts Check Sequence: 66 ACH Enabled: False 3253-455992 Returned Blower Restr -15.47 12/31/2024 6100-48800-61115 3253-456135 Wiper Blades 47.98 12/31/2024 6100-48800-61115 3253-456644 Stop Leak for Unit #77 & Stock 19.98 12/31/2024 6100-48800-61115 3253-456745 Regulator & Manifold Set for Unit 477 82.37 12/31/2024 6100-48800-61115 3253456747 PVC Hose for Unit #77 10.15 12/31/2024 6100-48800-61115 3253-457280 Lift Support for Unit #509 23.44 12/31/2024 6100-48800-61115 3253-457281 Wiper Blades for Unit #77 9.00 12/31/2024 6100-48800-61115 3253-458513 Lube Deicer 19.96 01/10/2025 6100-48800-61115 3253-458546 Oil Filters for Stock & Air Comp Oil 97.92 01/10/2025 6100-48800-61115 AP -Computer Check Proof List by Vendor (01/13/2025 - 12:14 PM) Page 13 Invoice No Description Amount Pmt Date Acct Number Reference 3253-459001 Oil Filters for Stock & Battery for Unit #371 163.38 01/10/2025 6100-48800-61115 3253-459055 Alternator for Unit #371 121.92 01/10/2025 6100-48800-61115 3253-459225 61N Red LED & Oil Filter for Stock 26.15 01/10/2025 6100-48800-61115 P6151901 Check Total: 606.78 12/31/2024 6100-48800-61115 Vendor: OTIinc OTI hic. 1,568.76 12/31/2024 Check Sequence: 67 ACH Enabled: False 24-0233 Yard Waste 1,026.00 12/31/2024 0101-43100-63010 P9887214 Check Total: 1,026.00 12/31/2024 6100-48800-61115 Vendor: Plunkett Plunkett's Pest Control, Inc. 17.41 12/31/2024 Check Sequence: 68 ACH Enabled: False 8930794 Pest Control @ Comm Ctr 76.15 12/31/2024 2130-44000-63010 Check Total: 76.15 Vendor: Pomps Pomp's Tire Service Inc Check Sequence: 69 ACH Enabled: False 2320012373 Tires for Unit #4886 1,610.70 12/31/2024 6100-48800-61115 2320012373 Labor for Tires on Unit #4886 375.00 12/31/2024 6100-48800-63135 Check Total: 951.00 AP -Computer Check Proof List by Vendor (01/13/2025 - 12:14 PM) Page 14 Check Total: 1,985.70 Vendor: RDOEquip RDO Equipment Check Sequence: 70 ACH Enabled: False P6145301 Parts for Unit #11-111 3,077.46 12/31/2024 6100-48800-61115 P6151901 Parts for Unit #11-111 846.14 12/31/2024 6100-48800-61115 P6161701 Parts for Unit #11-111 1,568.76 12/31/2024 6100-48800-61115 P6182601 Hydraulic Cylinder Norbin for Unit #11-111 -1,825.43 01/10/2025 6100-48800-61115 P9887214 Module - T for Unit #509 311.76 12/31/2024 6100-48800-61115 P9920414 Parts for Unit #11-111 17.41 12/31/2024 6100-48800-61115 P9929514 Elbow Fitting for Unit #11-111 20.78 01/10/2025 6100-48800-61115 Check Total: 4,016.88 Vendor: RivardCo Rivard Companies, Inc. Check Sequence: 71 ACH Enabled: False 508620 Tree Waste Disposal 360.00 12/31/2024 0101-43100-63010 508636 Tree Waste Disposal 216.00 12/31/2024 0101-43100-63010 508666 Tree Waste Disposal 375.00 12/31/2024 0101-43100-63010 Check Total: 951.00 AP -Computer Check Proof List by Vendor (01/13/2025 - 12:14 PM) Page 14 Invoice No Description Amount Pmt Date Acct Number Reference Vendor: RossDoug Doug Ross Check Sequence: 72 ACH Enabled: False 2025 Refund Burning Permit 30.00 01/10/2025 0101-42200-52165 Check Total: 30.00 Vendor: SafeFast Safe -Fast, Inc. Check Sequence: 73 ACH Enabled: False INV301499 Jackets, Sweatshirts, Winter Pants & T -Shirts 220.65 12/31/2024 5100-48100-61005 INV301499 Jackets, Sweatshirts, Winter Pants & T -Shirts 220.65 12/31/2024 5300-48300-61005 INV301499 Jackets, Sweatshirts, Winter Pants & T -Shirts 366.60 12/31/2024 0101-41600-61005 INV301499 Jackets, Sweatshirts, Winter Pants & T -Shirts 314.35 12/31/2024 0101-45000-61020 INV301499 Jackets, Sweatshirts, Winter Pants & T -Shirts 1,634.60 12/31/2024 0101-43100-61005 INV301499 Jackets, Sweatshirts, Winter Pants & T -Shirts 65.00 12/31/2024 6100-48800-61020 INV301499 Jackets, Sweatshirts, Winter Pants & T -Shirts 217.45 12/31/2024 0101-42300-61020 INV301499 Jackets, Sweatshirts, Winter Pants & T -Shirts 857.30 12/31/2024 0101-43200-61020 INV301499 Jackets, Sweatshirts, Winter Pants & T -Shirts 393.45 12/31/2024 2130-44000-61020 INV301499 Jackets, Sweatshirts, Winter Pants & T -Shirts 220.65 12/31/2024 5200-48200-61005 Check Total: 4,510.70 Vendor: Sa1tCo SaltCo Check Sequence: 74 ACH Enabled: False 148470 Solar Salt Premium Crystals 973.72 12/31/2024 2130-44300-61020 Check Total: 973.72 Vendor: SATELL Satellite Shelters, Inc. Check Sequence: 75 ACH Enabled: False INV821593 Hawkrige Park Warming House Rental 2,642.50 12/31/2024 0101-45000-62200 Check Total: 2,642.50 Vendor: ServSupp Server Supply Check Sequence: 76 ACH Enabled: False 4307434 IT Server Room 741.00 01/10/2025 0101-41420-61225 Check Total: 741.00 Vendor: SmithBr Smith Brothers Decorating Check Sequence: 77 ACH Enabled: False 1-8206 Tough Shield Coating 118.64 12/31/2024 5100-48100-61005 Check Total: 118.64 Vendor: SOTAClea SOTA Clean LLC Check Sequence: 78 ACH Enabled: False AP -Computer Check Proof List by Vendor (01/13/2025 - 12:14 PM) Page 15 Invoice No Description Amount Pmt Date Acct Number Reference 1933 Monthly Cleaning Service 377.65 12/31/2024 6100-48800-63010 1933 Monthly Cleaning Service 1,284.01 12/31/2024 0101-41930-63010 1933 Monthly Cleaning Service 1,548.37 12/31/2024 0101-41910-63010 1933 Monthly Cleaning Service 566.47 12/31/2024 0101-41920-63010 Check Total: 3,776.50 Vendor: SuburbUt Suburban Utilities Check Sequence: 79 ACH Enabled: False 2025 2025 Membership Dues 125.00 01/10/2025 5100-48100-61320 Check Total: 125.00 Vendor: TennantC Tennant Sales and Service Company Check Sequence: 80 ACH Enabled: False 920950094 Blade - Squeegee Front & Rear 204.80 12/31/2024 2130-44000-61020 Check Total: 204.80 Vendor: Timesave Timesaver Check Sequence: 81 ACH Enabled: False M29743 Natural Preservation Meeting 246.00 12/31/2024 0101-41500-63005 M29743 City Council Meeting 208.50 12/31/2024 0101-41100-63005 Check Total: 454.50 Vendor: T -Mobile T -Mobile Check Sequence: 82 ACH Enabled: False 996808011 December 2024 Cell Phone Service 87.22 12/31/2024 0101-43100-62030 996808011 December 2024 Cell Phone Service 87.22 12/31/2024 2130-44000-62030 996808011 December 2024 Cell Phone Service 43.61 12/31/2024 5100-48100-62030 996808011 December 2024 Cell Phone Service 161.98 12/31/2024 0101-41600-62030 996808011 December 2024 Cell Phone Service 43.61 12/31/2024 0101-41420-62030 Check Total: 423.64 Vendor: TotalCon Total Control Systems, Inc Check Sequence: 83 ACH Enabled: False 11485 Connected New Orthophosphate & Fluoride Fee. 7,426.36 12/31/2024 5100-48100-63115 Check Total: 7,426.36 Vendor: TotMechS Total Mechanical Services, Inc Check Sequence: 84 ACH Enabled: False PM5555 4159 Ammonia System Preventative Jan - Mar 2 1,225.00 01/10/2025 2130-44300-62300 AP -Computer Check Proof List by Vendor (01/13/2025 - 12:14 PM) Page 16 Invoice No Description Amount Pmt Date Acct Number Reference Check Total: 1,225.00 Vendor: TCHtAirE Twin City Heating, Air & Electric Check Sequence: 85 ACH Enabled: False 2024-04903 Refund Permit - Job Did Not Happen 40.00 01/10/2025 0101-42300-52230 Check Total: 40.00 Vendor: UhlCompa Uhl Company Check Sequence: 86 ACH Enabled: False 76437 City Hall RTU Ph2 Project 8,333.50 12/31/2024 4160-49300-63105 Check Total: 8,333.50 Vendor: Uline Uline Check Sequence: 87 ACH Enabled: False 186701584 Window Sgqueege, Velcro Strips, Duct Tape 331.13 12/31/2024 2130-44000-61020 187097951 Adjustable Height Desk 886.46 12/31/2024 0101-42300-61005 Check Total: 1,217.59 Vendor: UnigPavi Unique Paving Materials Co Check Sequence: 88 ACH Enabled: False 83857 Winter Cold Mix 589.30 12/31/2024 0101-43200-61125 Check Total: 589.30 Vendor: WalterRR Walters Recycling & Refuse Inc Check Sequence: 89 ACH Enabled: False 215107/8446465 PW Garbage Disposal 139.92 12/31/2024 0101-46000-62020 215107/8446465 PW Garbage Disposal 31.80 12/31/2024 0101-45000-62020 215107/8446465 PW Garbage Disposal 40.28 12/31/2024 0101-41930-62020 Check Total: 212.00 Vendor: WHSecuri WH Security Check Sequence: 90 ACH Enabled: False 150-1681-3487 Security System @ Sunshine Park 33.95 01/10/2025 0101-41970-63010 150-1682-7288 Security System @ Andover Station North 52.95 01/10/2025 0101-41980-63010 150-1693-9665 Security System @ Fire Station #1 72.90 01/10/2025 0101-41920-63010 150-1694-3764 Security System @ City Hall 72.90 01/10/2025 0101-41910-63010 150-1694-6826 Security System @ Public Works 72.90 01/10/2025 0101-41930-63010 150-1694-9717 Security System @ Vehicle Maint 72.90 01/10/2025 6100-48800-63010 150-1697-0765 Security System @ Fire Station #3 82.90 01/10/2025 0101-41920-63010 AP -Computer Check Proof List by Vendor (01/13/2025 - 12:14 PM) Page 17 Invoice No Description Amount Pmt Date Acct Number Reference Check Total• 461.40 Vendor: Ziegler Ziegler, Inc. IN001746058 Water Truck Rental IN001759308 Jan - June 2025 Generator Prevenative Maint Check Total: Total for Check Run: Total of Number of Checks: Check Sequence: 91 3,520.00 12/31/2024 0101-45000-62200 671.50 01/10/2025 5200-48200-62300 4,191.50 183,943.30 91 ACH Enabled: False AP -Computer Check Proof List by Vendor (01/13/2025 - 12:14 PM) Page 18 Accounts Payable Check Total: Vendor: AnkCo14 Anoka Co Recorder Computer Check Proof List by Vendor Recording Fees #24-47766 ?CN 15 bViR User: BrendaF Recording Fees 4217512127 Uniform Cleaning Printed: 01/16/2025 - 12:53PM Batch: 00416.01.2025 Invoice No Description Amount Pmt Date Acct Number Reference Vendor: 3M 3M Check Sequence: 1 ACH Enabled: False 9432115382 Reflective Sheeting for Sign Dept. 966.38 01/17/2025 0101-43300-61030 9432137340 Premium Protective Overlay Film for Sign Dept. 630.00 01/17/2025 0101-43300-61030 Check Total: Vendor: AceSolid Ace Solid Waste, Inc. 11404345T067 01/25 Rental Property Garbage Service Check Total: Vendor: AmazonBu Amazon Capital Services IPRJ-GYMQ-NNXX Keyfob & TRS Instrument Cable 1RXV-HJFW-9XRV Multipurpose Cleaning Storage Caddy 1RXV-HJFW-MFWG Lockable Mailboxes & Audio Cable 1,596.38 Check Total: Vendor: AnkCo14 Anoka Co Recorder #24-46885 Recording Fees #24-47766 Recording Fees #2447818/49583 Recording Fees 1,596.38 Check Total: Vendor: CintasGK Cintas Corp 4216778174 Floor Mat Rental 4217511790 Floor Mat Rental 4217511831 Uniform Cleaning & Shop Towels 4217512127 Uniform Cleaning 1,596.38 01/17/2025 183.01 01/17/2025 183.01 01/17/2025 51.45 01/17/2025 26.34 01/17/2025 68.36 01/17/2025 146.15 46.00 12/31/2024 138.00 12/31/2024 184.00 12/31/2024 368.00 45.74 01/17/2025 30.00 01/17/2025 104.41 01/17/2025 188.10 01/17/2025 Check Sequence: 2 4520-49300-62020 Check Sequence: 3 2130-44300-61020 2130-44400-61055 2130-44000-61020 Check Sequence: 4 0101-41600-63215 0101-41500-63215 4140-49300-63215 Check Sequence: 5 0101-41920-62200 0101-41930-62200 6100-48800-61020 0101-43100-61020 ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False AP -Computer Check Proof List by Vendor (01/16/2025 - 12:53 PM) Page 1 Invoice No Description Amount Pmt Date Acct Number Reference 4217512127 Uniform Cleaning 107.45 01/17/2025 0101-45000-61020 4217512127 Uniform Cleaning 26.89 01/17/2025 0101-43300-61020 4217512127 Uniform Cleaning 53.73 01/17/2025 5200-48200-61020 4217512127 Uniform Cleaning 26.88 01/17/2025 5100-48100-61020 Check Total: 583.20 Vendor: CivMetho Civil Methods, Inc. Check Sequence: 6 ACH Enabled: False 202410520 NW Andover Hydro Studies 1,225.00 12/31/2024 5300-48300-63005 Check Total: 1,225.00 Vendor: CompIntT Computer Integration Technologies Inc Check Sequence: 7 ACH Enabled: False 393967 February 2025 CIT Managed Services 310.00 01/17/2025 0101-41420-62305 Check Total: 310.00 Vendor: CoonRapi City of Coon Rapids Check Sequence: 8 ACH Enabled: False AR -0000014615 Plastic Bag Recycling 100.00 01/17/2025 0101-46000-63010 Check Total: 100.00 Vendor: DehnOil Dehn Oil Company Check Sequence: 9 ACH Enabled: False 113315 Diesel Fuel 360.09 01/17/2025 2130-44000-61050 113316 Diesel Fuel 1,799.38 01/17/2025 5100-48100-61050 Check Total: 2,159.47 Vendor: Divisil6 Division 16 Electric, LLC Check Sequence: 10 ACH Enabled: False 9005 Sidewalk Underground Reroute 332.50 12/31/2024 2130-44000-63105 9348 159th Lift Station Install Breaker 2,237.04 01/17/2025 5200-48200-63100 Check Total: 2,569.54 Vendor: DrVehicl Driver & Vehicle Services Check Sequence: 11 ACH Enabled: False 00-022392198 Vehicle Tabs 42.25 01/17/2025 6100-48800-61415 Check Total: 42.25 Vendor: ECM ECM Publishers, Inc. Check Sequence: 12 ACH Enabled: False 1030660 2025 Budget 20.00 01/17/2025 2110-46500-63025 AP -Computer Check Proof List by Vendor (01/16/2025 - 12:53 PM) Page 2 Invoice No Description Amount Pmt Date Acct Number Reference 1030660 2025 Budget 82.40 01/17/2025 0101-41400-63025 1030660 2025 Budget 40.00 01/17/2025 5300-48300-63025 1030660 2025 Budget 40.00 01/17/2025 4140-49300-63025 1030660 2025 Budget 40.00 01/17/2025 5200-48200-63025 1030660 2025 Budget 40.00 01/17/2025 5100-48100-63025 1030660 2025 Budget 40.00 01/17/2025 2130-44000-63025 1030661 Ordinance No. 570 119.70 01/17/2025 5300-48300-63025 1030662 2025 Fee Schedule 29.40 01/17/2025 5200-48200-63025 1030662 2025 Fee Schedule 29.40 01/17/2025 5300-48300-63025 1030662 2025 Fee Schedule 29.40 01/17/2025 5100-48100-63025 1030663 Ordinance No. 571 100.80 01/17/2025 0101-41500-63025 Check Total: 611.10 Vendor: FlorinCR Florin Cultural Resource Services, LLC Check Sequence: 13 ACH Enabled: False 1395 Coon Creek Crdr Trail - E of Priairie Rd. 7,485.10 12/31/2024 4170-49300-63010 Check Total: 7,485.10 Vendor: Gopher Gopher Check Sequence: 14 ACH Enabled: False IN421133 RinkPro Folding Steel/Aluminum Goals 367.95 01/17/2025 2130-44400-61020 Check Total: 367.95 Vendor: Grainger Grainger Check Sequence: 15 ACH Enabled: False 9369158531 Misc. Water Supplies 69.60 01/17/2025 5100-48100-61135 9369612370 Misc. Sewer Supplies 90.72 01/17/2025 5200-48200-61140 Check Total: 160.32 Vendor: Hakanson Hakanson Anderson Assoc., Check Sequence: 16 ACH Enabled: False 54215 Coon Crk Crdr Trail E of Prairie Rd. 299.00 12/31/2024 4170-49300-63005 Check Total: 299.00 Vendor: HowiesHo Howies Hockey Tape Check Sequence: 17 ACH Enabled: False INV000288495 Resale Items for Pro Shop 488.00 01/17/2025 2130-44200-61245 Check Total: 488.00 AP -Computer Check Proof List by Vendor (01/16/2025 - 12:53 PM) Page 3 Invoice No Description Amount Pmt Date Acct Number Reference Vendor: InnovOff Innovative Office Solutions, LLC IN4739319 Paper Towels, Liners & Soap SCN-130009 Returned Pan, Maxi Plus Lobby SCN-130010 Returned Towel Dispenser 484.69 Check Total: Vendor: Insight Insight Public Sector 1101234428 Dell OptiPlex 7020 01/17/2025 Check Total: Vendor: InstrRes Instrumental Research, Inc 6074 Dec 2024 Total Coliform Testing Check Total: Vendor: InvCloud Invoice Cloud, Inc 1405-2024_11 Replace Ck for 11/24 Transaction Fees 1405-2024_11 Replace Ck for 11/24 Transaction Fees 1405-2024_11 Replace Ck for 11/24 Transaction Fees 1405-2024 11 Replace Ck for 11/24 Transaction Fees Check Total: Vendor: JohnCont Johnson Controls, Inc 1-134981327881 Repair 2 RTU's Not Showing Correct DAT 0101-46000-63010 Check Total: Vendor: JRAdvanc JR's Advanced Recyclers 114534 Appliances & Electronics Recycling Check Total: Vendor: KinectEG Kinect Energy Group 387478/11171502 Dec 2024 Community Center 387478/11171508 Dec 2024 Public Works Check Total: AP -Computer Check Proof List by Vendor (01/16/2025 - 12:53 PM) Check Sequence: 19 726.75 12/31/2024 0101-41420-61210 726.75 Check Sequence: 20 240.00 12/31/2024 5100-48100-63005 240.00 Check Sequence: 21 55.75 Check Sequence: 18 938.75 01/17/2025 2130-44000-61020 -270.90 01/17/2025 2130-44000-61020 -183.16 01/17/2025 2130-44000-61020 484.69 Check Sequence: 19 726.75 12/31/2024 0101-41420-61210 726.75 Check Sequence: 20 240.00 12/31/2024 5100-48100-63005 240.00 Check Sequence: 21 55.75 01/17/2025 0101-43600-63010 681.00 01/17/2025 5200-48200-63010 1,083.00 01/17/2025 5100-48100-63010 175.00 01/17/2025 5300-48300-63010 1,994.75 Check Sequence: 22 2,211.00 01/17/2025 2130-44300-63105 2,211.00 Check Sequence: 23 145.00 12/31/2024 0101-46000-63010 145.00 Check Sequence: 24 22,594.03 12/31/2024 2130-44000-62015 5,647.66 12/31/2024 0101-41930-62015 28,241.69 ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False Page 4 Invoice No Description Amount Pmt Date Acct Number Reference Vendor: KraabeBr Brian Kraabel Check Sequence: 25 ACH Enabled: False Jan 2025 - Lynn January 2025 Medical Reimbursement 185.00 01/17/2025 7100-00000-21218 Jan 2025 -Brian January 2025 Medical Reimbursement 565.30 01/17/2025 7100-00000-21218 Check Total: 750.30 Vendor: LeagueMN League of Minnesota Cities Check Sequence: 26 ACH Enabled: False 420733 2025 Safety & Loss Control Workshop 20.00 01/17/2025 0101-41230-61315 Check Total: 20.00 Vendor: Loes Loe's Oil Company Check Sequence: 27 ACH Enabled: False 96008 Recycling Oil Filters & Anti -Freeze 76.25 12/31/2024 0101-46000-63010 96119 Recycling Anti -Freeze 41.25 12/31/2024 0101-46000-63010 Check Total: 117.50 Vendor: MacgEmer Macqueen Emergency Group Check Sequence: 28 ACH Enabled: False P41874 6" Leather Front 71.00 01/17/2025 0101-42200-61305 Check Total: 71.00 Vendor: Marco Marco Technologies LLC Check Sequence: 29 ACH Enabled: False 546495318 Qrtly Copier Rental Feb - May 2025 1,819.37 01/17/2025 0101-41420-62200 546495318 Qrtly Copier Rental Feb - May 2025 230.00 01/17/2025 5100-48100-62200 546495318 Qrtly Copier Rental Feb - May 2025 460.00 01/17/2025 0101-42200-62200 546495318 Qrtly Copier Rental Feb - May 2025 268.00 01/17/2025 0101-45000-62200 546495318 Qrtly Copier Rental Feb - May 2025 1,145.00 01/17/2025 2130-44000-62200 546495318 Freight 63.90 01/17/2025 0101-41420-61020 546495318 Qrtly Copier Rental Feb - May 2025 268.00 01/17/2025 0101-43100-62200 546495318 Qrtly Copier Rental Feb - May 2025 915.00 01/17/2025 0101-42300-62200 Check Total: 5,169.27 Vendor: Menards Menards Inc Check Sequence: 30 ACH Enabled: False 33999 Misc. Supplies 92.45 01/17/2025 5100-48100-61005 34073 Misc. Supplies 23.92 01/17/2025 0101-43100-61020 34091 Stripping Disc 64.55 01/17/2025 5100-48100-61005 34204 Safety Vest, Spring Water & Misc. Supplies 81.88 01/17/2025 0101-42200-61020 AP -Computer Check Proof List by Vendor (01/16/2025 - 12:53 PM) Page 5 Invoice No Description Amount Pmt Date Acct Number Reference AP -Computer Check Proof List by Vendor (01/16/2025 - 12:53 PM) Check Total: Vendor: MNEquipff Minnesota Equipment P67619 Chain 0101-43100-61020 Check Total: Vendor: MnUnempl Minnesota Unemployment Ins. 07983653 2024 4th Qtr Unemployment Benefits Check Total: Vendor: MNBDDFi MN/Bill Bonnie Daniels Fire Hall & Museum 2025 2025 Membership Dues 6200-48900-60510 Check Total: Vendor: NAPA NAPA Auto Parts 646309 Chain Check Total: Vendor: NCPERS NCPERS Group Life Ins 312000022025 February 2025 Premium 0101-42200-61320 Check Total: Vendor: ODP Bus ODP Business Solutions, LLC 401386291001 Calendar 401386291001 Copy Paper 401386291001 Hand Sanitizer 25.99 Check Total: Vendor: RepSvices Republic Services #894 0894-006937705 12/14/2024 Shredding Event Check Total: Vendor: SATELL Satellite Shelters, Inc. INV829362 Hawkridge Park Warming House Rental AP -Computer Check Proof List by Vendor (01/16/2025 - 12:53 PM) Page 6 Check Sequence: 31 ACH Enabled: False 80.97 01/17/2025 0101-43100-61020 80.97 Check Sequence: 32 ACH Enabled: False 2,085.64 12/31/2024 6200-48900-60510 2,085.64 Check Sequence: 33 ACH Enabled: False 100.00 01/17/2025 0101-42200-61320 100.00 Check Sequence: 34 ACH Enabled: False 25.99 12/31/2024 6100-48800-61020 25.99 Check Sequence: 35 ACH Enabled: False 176.00 01/17/2025 0101-00000-21205 176.00 Check Sequence: 36 ACH Enabled: False 18.79 01/17/2025 0101-41400-61005 350.18 01/17/2025 0101-41420-61005 11.84 01/17/2025 0101-41910-61020 380.81 Check Sequence: 37 ACH Enabled: False 820.72 12/31/2024 0101-46000-63010 820.72 Check Sequence: 38 ACH Enabled: False 687.50 01/17/2025 0101-45000-62200 Page 6 Invoice No Description Amount Pmt Date Acct Number Reference Check Total: 687.50 Vendor: TahoSpl Taho Sportswear, Inc. Check Sequence: 39 ACH Enabled: False 24TS6667 Performance Tee 852.50 01/17/2025 2130-44400-61055 Check Total: 852.50 Vendor: TCPropMt Twin Cities Property Maintenance Inc Check Sequence: 40 ACH Enabled: False 239000 Jan 2025 Rental Properties Snow Service 1,535.00 01/17/2025 4520-49300-63010 Check Total: 1,535.00 Vendor: UhlCompa Uhl Company Check Sequence: 41 ACH Enabled: False 78262 2024 Contract 1,420.50 12/31/2024 6100-48800-62300 78262 2024 Contract 1,420.00 12/31/2024 0101-41930-62300 78262 2024 Contract 1,420.00 12/31/2024 0101-41910-62300 78262 2024 Contract 1,420.00 12/31/2024 5100-48100-62300 78262 2024 Contract 1,420.00 12/31/2024 0101-41920-62300 78263 Jan - Mar 2025 Preventative Maint Contract 2,703.00 01/17/2025 2130-44000-62300 Check Total: 9,803.50 Vendor: Verizon Verizon Wireless Check Sequence: 42 ACH Enabled: False 6102577691 Storm Water Pump 25.02 01/17/2025 5300-48300-62030 Check Total: 25.02 Vendor: VikIndus Viking Industrial Center Check Sequence: 43 ACH Enabled: False 3302357 Nitrile Gloves 367.82 01/17/2025 5200-48200-61005 Check Total: 367.82 Vendor: VoncoII Vonco II, LLC Check Sequence: 44 ACH Enabled: False V20000084175 Street Sweeping 768.90 12/31/2024 0101-43100-63010 Check Total: 768.90 Vendor: WalterRR Walters Recycling & Refuse Inc Check Sequence: 45 ACH Enabled: False 215084/8337447 November 2024 Recycling Center 3,061.93 12/31/2024 0101-46000-63010 240777/8338220 11/24 Commercial Waste & Recycling 302.70 12/31/2024 2130-44100-62020 AP -Computer Check Proof List by Vendor (01/16/2025 - 12:53 PM) Page 7 Invoice No Description Amount Pmt Date Acct Number Reference 240777/8338220 11/24 Commercial Waste & Recycling 908.09 12/31/2024 2130-44000-62020 Check Total: Vendor: WruckSew Wruck Sewer and Portable Rental I26020 December 2024 Portable Toilets Check Total: Total for Check Run: Total of Number of Checks: AP -Computer Check Proof List by Vendor (01/16/2025 - 12:53 PM) Check Sequence: 46 516.00 12/31/2024 0101-45000-63010 3 1 o.uu Check Sequence: 47 740.86 Check Total: Vendor: WSB WSB & Associates, Inc. R-022965-000-18 2024 NightingaleNet Memorial Rndbt R-022965-000-18 2024 Nightingale/Crosstown Rndbt R-024123-000-10 2024 Biological Water Treatment Study R-024237-000-11 2024 Street Reconstruction Check Total: Total for Check Run: Total of Number of Checks: AP -Computer Check Proof List by Vendor (01/16/2025 - 12:53 PM) Check Sequence: 46 516.00 12/31/2024 0101-45000-63010 3 1 o.uu Check Sequence: 47 740.86 12/31/2024 414049300-63005 740.86 12/31/2024 4140-49300-63005 1,603.50 12/31/2024 5100-48100-63005 294.50 12/31/2024 5100-48100-63005 .S,.S /N. /L 85,008.03 47 ACH Enabled: False ACH Enabled: False Page 8 Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 01/16/2025 - 1:39PM Batch: 00421.01.2025 Invoice No Description Amount Pmt Date Acct Number Reference Vendor: AnkCo0I Anoka Co Treasurer Check Sequence: 1 ACH Enabled: False S250102A 20251st Qtr Law Enforcement Contract 984,245.50 01/21/2025 0101-42100-63010 Check Total: 984,245.50 Vendor: CivicPlu CivicPlus LLC Check Sequence: 2 ACH Enabled: False 327402 Annual Fee Renewal for Hosting & Support 10,400.61 01/21/2025 0101-41420-62305 Check Total: 10,400.61 Vendor: CoreMain Core & Main LP Check Sequence: 3 ACH Enabled: False W061787 Meters 100,800.00 01/21/2025 5100-48100-61036 W204462 Rubber Washers 143.75 01/21/2025 5100-48100-61150 W268550 510M S/Point M2 Wire 10,463.25 01/21/2025 5100-48100-61035 Check Total: 111,407.00 Vendor: Ehlers Ehlers & Associates, Inc. Check Sequence: 4 ACH Enabled: False 1273 12/24 TIF 1 - 6 Decertification 2,741.25 12/31/2024 4516-49300-63005 Check Total: Vendor: Gametime Gametime PJI-0257986 Hidden Creek S Pk Playground Replacement Check Total: Vendor: Hawkinsl Hawkins & Baumgartner, P.A. ANDOVER December 2024 Legal Services 2,741.25 Check Sequence: 5 55,190.11 01/21/2025 0101-45000-65300 55,190.11 Check Sequence: 6 17,620.55 12/31/2024 0101-41240-63015 ACH Enabled: False ACH Enabled: False Check Total: 17,620.55 Vendor: LeagueMN League of Minnesota Cities Check Sequence: 7 ACH Enabled: False AP -Computer Check Proof List by Vendor (01/16/2025 - 1:39 PM) Page 1 Invoice No Description Amount Pmt Date Acct Number Reference 418651 2025 Membership Dues 26,942.00 01/21/2025 6200-48900-61320 Check Total: 26,942.00 Vendor: MetroCit Metro Cities Check Sequence: 8 ACH Enabled: False 2046 2025 Metro Cities Membership Dues 10,027.00 01/21/2025 0101-41100-61320 Check Total: 10,027.00 Vendor. MetCounW Metro Council Wastewater Check Sequence: 9 ACH Enabled False 0001181336 February 2025 Sewer Services 145,959.61 01/21/2025 5200-48200-63230 Check Total: 145,959.61 Vendor: MNDNR Minnesota Dept of Natural Resources Check Sequence: 10 ACH Enabled: False 1987-6059 2024 Water Use & Summer Surcharge 31,353.78 12/31/2024 5100-48100-63050 Check Total: 31,353.78 Vendor: MNPlaygr Minnesota Playground, Inc. Check Sequence: 11 ACH Enabled: False 2024687 Pine Hills Park - Stone Veneer 130,873.00 12/31/2024 4150-49300-65200 Check Total: 130,873.00 Vendor: WEYoung( William E. Young Company Check Sequence: 12 ACH Enabled: False 22472 Rosemount Magnetic Flowmeter/Transmitter 37,429.22 01/21/2025 5100-48100-63100 Check Total: 37,429.22 Vendor: YMCAAnd YMCA of the North - Andover Check Sequence: 13 ACH Enabled: False 2024 Teen Program - 9/23 - 5/24 38,424.00 12/31/2024 2320-41400-63005 Check Total: 38,424.00 Vendor: YouthFir Youth First Check Sequence: 14 ACH Enabled: False 01032025 -And 2025 Partner Contribution 10,000.00 01/21/2025 2320-41400-63005 Check Total: 1V,VVV.VV AP -Computer Check Proof List by Vendor (01/16/2025 - 1:39 PM) Page 2 Invoice No Description Amount Pmt Date Acct Number Reference Page 3 kC I T Y 0 F NDOVE^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Sarah Cotton, City Administrator FROM: David D. Berkowitz, Director of Public Works/City Engineer SUBJECT: Approve Plans & Specs/Order Ad for Bids/23-18, Nightingale St. NW & Crosstown Blvd. NW Roundabout & 23-19, Nightingale St. NW & Veterans Memorial Blvd. NW Roundabout - Engineering DATE: January 21, 2025 INTRODUCTION The City Council is requested to approve final plans and specifications and order advertisement for bids for Projects 23-18, Nightingale Street NW & Crosstown Boulevard NW Roundabout & 23-19, Nightingale Street NW & Veterans Memorial Boulevard NW Roundabout. DISCUSSION In May of 2023 WSB along with City staff started the design for the roundabouts at Nightingale Street and Crosstown Boulevard and Nightingale Street and Veterans Memorial Boulevard. An informational open house was held on December 12, 2023, to solicit feedback and to address concerns that residents may have. Information received was considered during the design process. Attached are the construction cost estimate and final construction plans and specifications for the project are available in the City Engineer's office for review. BUDGET IMPACT The project will be funded by a combination of Federal Funds from the Highway Safety Improvement Program (HSIP) and City and Anoka County funding. The project's construction costs are estimated at $3,477,736.70 in which $2,580,758.37 are Federal, $416,398.12 Andover Municipal State Aid, $325,529.00 Andover Road & Bridge (Local Funds) and $155,051.21 Anoka County Local Funds. ACTION REQUIRED The City Council is requested to approve final plans and specifications and order advertisement for bids for Projects 23-18, Nightingale Street NW & Crosstown Boulevard NW Roundabout & 23-19, Nightingale Street NW & Veterans Memorial Boulevard NW Roundabout. Respectfully submitted, David D. Berkowitz, P.E,c Attachment: Resolution, Layout/Location Map & Construction Cost Estimate CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NOS. 23-18, NIGHTINGALE ST. NW & CROSSTOWN BLVD. NW ROUNDABOUT & 23-19, NIGHTINGALE ST. NW & VETERANS MEMORIAL BLVD. NW ROUNDABOUT. WHEREAS such final plans and specifications were presented to the City Council for their review on the 21 st day of January, 2025. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened electronically and virtually at 2:00 p.m, February 20, 2025. MOTION seconded by Council member and adopted by the City Council ata regular meeting this 21St day of January, 2025 with Council members voting in favor of the resolution, and Council members none voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Jamie Barthel - Mayor Michelle Hartner — City Clerk Truck Turning at Veterans Memorial Blvd -------------- 7--- .. h, .— ..it— t s� r ONM \41 M DesianVehicle Veterans Memorial Blvd NW T � x � A i , p 151st LANE IM r I d i } r f - - I 7 Crosstown Blvd NW proposetlpond->� ... 150th Lane NW f -.Exhibit A _ ,r =' 12/31/2024 — - _"� Legend _ Bituminous Roadway Concrete Roadway`� r — Concrete Curb t Gutter, I ( Median, and Truck Apron Driveway i Turf/ Landscaping _. xnr ,ar. Mi113 Overlay o - u m / _j — 5p sed pond •< . Ionil - ff m n Nightingale Street NW Roundabouts ANL6W R* CP 23-18, CP 23-19 wsb Page 1 C:\Users\daveb\AppData\Local\Microsoft\W indows\INetCache\Content.Outlook\IAV6MDQU\SP198-124-003_EtAI_EngineerEstimate (004).xlsx OPINION OF PROBABLE COST Project: Location: Project No.: Date: Nightingale Street NW Roundabouts Anover, MN SP 198-124-003, SP 198-124-004 WSB 022965-000 1/14/2025 STATEMENT OF ESTIMATED QUANTITIES ITEM NUMBER EXTENSION DESCRIPTION NOTES UNIT UNIT PRICE PROJECT TOTAL Estimated Estimated Quantity Cost PARTICIPATING - FEDERAL CITY OF ANDOVER Estimated Estimated Quantity Cost - SP 198-214-003 STORM SEWER Estimated Estimated Quantity Cost ANOKA Estimated Quantity COUNTY Estimated Cost PARTICIPATING - FEDERAL -SP 198-124-004 CITY OF ANDOVER Estimated Estimated Quantity Cost STORM SEWER (CITY 51%/COUNTY49%) Estimated Estimated Quantity Cost NON -PARTICIPATING LOCAL FUNDING Estimated Estimated Quantity Cost 1507.601 00001 UTILITY COORDINATION LUMP SUM $5,000.00 1 $5,050.00 0.38 $1,900.00 0.06 $300.00 0.35 $1,750.00 0.09 $450.00 0.08 $400.00 0.05 $250.00 2021.501 00010 MOBILIZATION LUMPSUM $200,000.00 1 $202,000.00 0.38 $76,000.00 0.06 $12,000.00 0.35 $70,000.00 0.09 $18,000.00 0.08 $16,000.00 0.05 $10,000.00 2101.502 00020 CLEARING (1) EACH $425.00 6 $2,550.00 3 $1,275.00 3 $1,275.00 2101.502 00030 GRUBBING (1) EACH $250.00 6 $1,500.00 3 $750.00 1 3 $750.00 2101.505 00020 CLEARING (1) ACRE $5,000.00 0.2 $1,000.00 0.2 $1,000.00 2101.505 00030 GRUBBING (1) ACRE $4,800.00 0.2 $960.00 0.2 $960.00 2104.502 00130 REMOVE PIPE APRON EACH $260.00 16 $4,160.00 2 $520.00 14 $3,640.00 2104.502 00880 REMOVE HYDRANT EACH $775.00 1 $775.00 1 $775.00 2104.502 01220 REMOVE SIGN EACH $70.00 6 $420.00 6 $420.00 2104.502 03590 SALVAGE MAILBOX SUPPORT (2) EACH $150.00 2 $300.00 2 $300.00 2104.503 00205 SAWING BIT PAVEMENT (FULL DEPTH) LIN FT $4.00 1032 $4,128.00 511 $2,044.00 521 $2,084.00 2104.503 00255 REMOVE PIPE CULVERTS LIN FT $18.00 455 $8,190.00 43 $774.00 412 $7,416.00 2104.503 00270 REMOVE WATER MAIN LIN FT $50.00 16 $800.00 16 $800.00 2104.503 00315 REMOVE CURB & GUTTER LIN FT $5.20 1250 $6,500.00 1247 $6,484.40 3 $15.60 2104.504 00110 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQYD $7.10 438 $3,109.80 59 $418.90 379 $2,690.90 2104.504 00120 REMOVE BITUMINOUS PAVEMENT SQYD $5.00 12427 $62,135.00 6142 $30,710.00 6285 $31,425.00 2104.518 00100 REMOVE BITUMINOUS WALK SQ FT $2.00 22763 $45,526.00 7715 $15,430.00 15048 $30,096.00 2104.518 00140 REMOVE CONCRETE WALK SQ FT $2.00 1352 $2,704.00 678 $1,356.00 674 $1,348.00 2104.518 00220 REMOVE CONCRETE MEDIAN SQ FT $4.50 1697 $7,636.50 1697 $7,636.50 2106.507 00010 EXCAVATION - COMMON (P) CU YD $15.00 7473 $112,095.00 4097 $61,455.00 3376 $50,640.00 2106.507 00040 EXCAVATION - SUBGRADE (P) CU YD $17.00 5759 $97,903.00 3040 $51,680.00 2719 $46,223.00 2106.507 00050 EXCAVATION -CHANNEL AND POND (P) CU YD $15.00 4585 $68,775.00 4585 $68,775.00 2106.507 00080 SELECT GRANULAR EMBANKMENT (CV) (P) CU YD $26.00 5917 $153,842.00 3045 $79,170.00 2872 $74,672.00 2106.507 00130 COMMON EMBANKMENT (CV) (P) CU YD $12.00 4146 $49,752.00 1716 $20,592.00 2430 $29,160.00 2106.601 00015 DEWATERING $25,000.00 1 $25,000.00 1 $12,500.00 1 $12,500.00 2106.607 00001 CLAY LINER CU YD $20.00 319 $6,380.00 319 $6,380.00 2123.610 00410 STREET SWEEPER (WITH PICKUP BROOM) (4) HOUR $170.00 80 $13,600.00 40 $6,800.00 40 $6,800.00 2123.610 00440 1.5 CU YD BACKHOE (3) HOUR $200.00 80 $16,000.00 40 $8,000.00 40 $8,000.00 2130.523 00010 WATER (5) M GALLON $70.00 100 $7,000.00 50 $3,500.00 50 $3,500.00 2211.507 00170 AGGREGATE BASE (CV) CLASS 5 CU YD $28.00 2681 $75,068.00 1280 $35,840.00 1094 $30,632.00 307 $8,596.00 2211.507 00171 AGGREGATE BASE (CV) CLASS 5 (DRIVEWAY) CU YD $40.00 14 $560.00 14 $560.00 2231.509 00010 BITUMINOUS PATCHING MIXTURE TON $200.00 11 $2,200.00 11 $2,200.00 2232.504 00060 MILL BITUMINOUS SURFACE (2.0") SQYD $2.00 2940 $5,880.00 597 $1,194.00 2343 $4,686.00 2301.504 00075 CONCRETE PAVEMENT 7.5" SQYD $100.00 2643 $264,300.00 1201 $120,100.00 1442 $144,200.00 2301.602 00030 1.25" DOWEL BAR EACH $12.75 3270 $41,692.50 1300 $16,575.00 1970 $25,117.50 2360.509 12200 TYPE SP 9.5 WEARING COURSE MIX (2,B) (TRAIL) (8) TON $125.00 308 1 $38,500.00 80 $10,000.00 228 $28,500.00 2360.509 13300 TYPE SP 9.5 WEARING COURSE MIX (3,C) TON $90.00 1671 $150,390.00 796 $71,640.00 603 $54,270.00 272 $24,480.00 2360.509 13301 TYPE SP 9.5 WEARING COURSE MIX (3,C) (DRIVEWAY) TON $125.00 5 $625.00 5 $625.00 2360.509 23205 TYPE SP 12.5 NON WEAR COURSE MIX (3,B) TON $80.00 762 $60,960.00 363 $29,040.00 399 $31,920.00 2360.509 23600 TYPE SP 12.5 WEARING COURSE MIX (3,F) TON $95.00 465 $44,175.00 465 $44,175.00 2501.502 04018 18" GS PIPE APRON EACH $1,120.00 4 $4,480.00 4 $4,480.00 2501.502 05012 12" RC PIPE APRON EACH $1,350.00 2 $2,700.00 2 $2,700.00 2501.502 05015 15" RC PIPE APRON EACH $1,400.00 1 $1,400.00 1 $1,400.00 2501.502 05021 21" RC PIPE APRON EACH $1,800.00 1 $1,800.00 1 $1,800.00 2501.502 05024 24" RC PIPE APRON EACH $2,000.00 2 $4,000.00 2 $4,000.00 2501.503 12018 18" CS PIPE CULVERT LIN FT $52.00 76 $3,952.00 76 $3,952.00 2503.503 19125 12" RC PIPE SEWER DES 3006 CL V LIN FT $75.00 134 $10,050.00 134 $10,050.00 Page 1 C:\Users\daveb\AppData\Local\Microsoft\W indows\INetCache\Content.Outlook\IAV6MDQU\SP198-124-003_EtAI_EngineerEstimate (004).xlsx OPINION OF PROBABLE COST Project: Nightingale Street NW Roundabouts Location: Anover, MN Project No.: SP 198-124-003, SP 198-124-004 WSB 022965-000 ITEM NUMBER I EXTENSION I DESCRIPTION 2503.503 1 19155 15" RC PIPE SEWER DES 3006 CL V 2503.503 19212 21" RC PIPE SEWER DES 3006 2503.503 19242 24" RC PIPE SEWER DES 3006 LIN FT $105.00 2503.602 00320 CONNECTTO EXISTING STORM SEWER LIN FF $127.00 283 2503.603 20290 CLEAN & VIDEOTAPE PIPE SEWER 2504.601 00001 IRRIGATION SYSTEM 1 $1 2504.602 00010 CONNECT TO EXISTING WATER MAIN 2504.602 00020 HYDRANT 2504.602 00034 ADJUST VALVE BOX 2504.602 00806 6" GATE VALVE & BOX 790 2504.603 01062 6" WATERMAIN DUCTILE IRON CL 52 $21 2504.608 00015 WATERMAIN FITTINGS EACH $3,000.00 2506.502 00301 CONST DRAINAGE STRUCTURE DESIGN SPEC 1 2506.502 06000 CASTING ASSEMBLY 2506.502 06020 ADJUST FRAME & RING CASTING $750.00 30 $7 2506.503 00070 CONST DRAINAGE STRUCTURE DESIGN G 2506.503 00080 CONST DRAINAGE STRUCTURE DESIGN H 2506.503 00190 CONST DRAINAGE STRUCTURE DESIGN SD -48 2506.503 00193 CONST DRAINAGE STRUCTURE DESIGN SD -60 2506.503 02420 CONST DRAINAGE STRUCTURE DES 48-4020 2506.503 03020 CONST DRAINAGE STRUCTURE DES 60-4020 (13) 2511.504 00014 GEOTEXTILE FILTER TYPE 4 $1 2511.507 00014 RANDOM RIPRAP CLASS III EACH $8,500.00 2521.518 00040 4" CONCRETE WALK 2521.518 00042 4" CONCRETE WALK SPECIAL 2521.518 0042A 4" CONCRETE WALK SPECIAL(LANDSCAPING) 2521.518 00060 6" CONCRETE WALK 2521.518 00073 7" CONCRETE WALK SPECIAL 2521.602 00030 DRILL & GROUT REINF BAR (EPDXY COATED) $3 LIN Fi 2521.618 00400 CONCRETE CURB RAMP WALK LIN FT $935.00 2531.503 02080 CONCRETE CURB & GUTTER DESIGN 8418 2531.503 02120 CONCRETE CURB & GUTTER DESIGN 8424 2531.503 02315 CONCRETE CURB & GUTTER DESIGN B618 2531.503 18115 CONCRETE CURB & GUTTER DESIGN R418 2531.503 23710 CONCRETE CURB DESIGN V10 16.0 $11 2531.504 00060 6" CONCRETE DRIVEWAY PAVEMENT SQ YD 2531.603 24020 CONCRETE SILL 2531.618 00010 TRUNCATED DOMES CU YD $150.00 21 2540.602 00140 INSTALL MAIL BOX SUPPORT 2540.618 00060 STONE RETAINING WALL 9087 $5'. (6)(10) 2545.503 01041 1.5" NON-METALLIC CONDUIT 2545.503 01053 2" NON-METALLIC CONDUIT 2545.603 00001 3" PVC SCH 40 (7) SQ FT $12.00 2545.601 00122 TEMPORARY LIGHTING SYSTEM SQ FF $13.00 4804 2554.502 00002 GUIDE POST TYPE B NOTES UNIT UNIT PRICE PROJ ECT TOTAL Estimated Est Quantity STORM SEWER (CITY 51%/COUNTY 49%) LIN FF $85.00 2194 $18 LIN FT $105.00 49 $5 324 LIN FF $127.00 283 $3! EACH $1,550.00 1 $1 703 $12,654.00 1429 LIN FT $12.00 2710 $3; 973 $25,298.00 790 LUMPSUM $20,000.00 1 $21 EACH $3,000.00 1 $3 EACH $7,600.00 1 $7 EACH $750.00 30 $7 EACH $3,500.00 1 $3 LIN FT $125.00 42 $5 (13) POUND $18.00 62 $1 EACH $8,500.00 8 $61 EACH $930.00 47 $4: EACH $850.00 6 $5 LIN FT $500.00 7.6 $3 LIN Fi $600.00 15.8 $9 LIN FT $935.00 13.6 $1: LIN FT $1,260.00 3.8 $4 LIN FF $750.00 141.5 $1C LIN FT $1,000.00 16.0 $11 SQ YD $7.00 82 $ CU YD $150.00 21 $3 (9) SQ FT $6.50 9087 $5'. (6)(10) SQ FF $18.00 2238 $4� SQ FT $15.00 157 $i (7) SQ FT $12.00 931 $1 (6) SQ FF $13.00 4804 $6 EACH $20.00 151 $? SQ Fi $18.00 4723 $8 LIN FF $26.00 2173 $5 LIN Fi $32.00 2786 $8 LIN FT $30.00 416 $1 LIN FT $30.00 520 $1 LIN FF $75.00 42 $: SQ YD $80.00 42 $: LIN FT 1 $10.00 2667 $2 SQ FT $60.00 578 $3 (2) EACH $625.00 2 $: SC, FT $100.00 280 $2 LIN FT $8.00 260 $; LIN Fi $9.00 177 $: LIN FT $20.00 177 $i LUMP SUM $20,000.00 2 $3 EACH $86.00 13 $: STATEMENT OF ESTIMATED QUANTITIES PARTICIPATING - FEDERAL - SP 198-214-003 CITY OF ANDOVER STORM SEWER Estimated Estimated Estimated I Est Quant i Cost Quantity 953 1 58: 100.00 800.00 480.00 .716.00 065.50 5670 ,284.00 862 355.00 ,172.00 342 ,452.00 1797 120.00 115 ,014.00 2591 ,498.00 1200 ,152.00 1433 ,480.00 416 ,600.00 205 150.00 42 360.00 42 ,670.00 1472 ,680.00 279 250.00 2 6 54.7 720.00 716.00 PARTICIPATING - FEDERAL - SP 198-124-004 $16,679.00 NON -PARTICIPATING ANOKA COUNTY CITY OF ANDOVER STORM SEWER (CITY 51%/COUNTY 49%) LOCAL FUNDING Estimated Estimated Estimated Estimated Quantity Cost Quantity Cost Estimated Estimated Quantity Cost Estimated Estimated Quantity Cost 1241 $105,485.00 265 49 $5,145.00 324 $3,888.00 283 $35,941.00 $39,091.00 2566 $16,679.00 851 $5,531.50 1376 $24,768.00 265 $3,180.00 324 $3,888.00 3007 $39,091.00 36 $720.00 703 $12,654.00 1429 $25,722.00 973 $25,298.00 790 525.280.00 1 563 518.016.00 222 2 27 7.6 15.8 3.8 86.8 16.0 82 21 100.00 280 260 177 Page 2 C:\Users\daveb\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\IAV6MDQU\SP19&724-003_EtAI_EngineerEstimate (004).xlsx Page 3 C:\Users\daveb\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\IAV6MDQU\SP198-124-003_EtAI_EngineerEstimate (004).xlsx OPINION OF PROBABLE COST Project: Location: Project No.: Date: Nightingale Street NW Roundabouts Anover, MN SP 198-124-003, SP 198-124-004 WSB 022965-000 1/14/2025 STATEMENT OF ESTIMATED QUANTITIES ITEM NUMBER EXTENSION DESCRIPTION NOTES UNIT UNIT PRICE PROJECTTOTAL Estimated Estimated Quantity Cost PARTICIPATING - FEDERAL CITY OF ANDOVER Estimated Estimated Quanti Cost -SP 198-214-003 STORM SEWER Estimated Estimated Quantity Cost ANOKA Estimated Quantity COUNTY Estimated Cost PARTICIPATING - FEDERAL - SP 198-124-004 CITY OF ANDOVER Estimated Estimated Quantity Cost STORM SEWER (CITY 51%/COUNTY 49%) Estimated Estimated Quanti Cost NON -PARTICIPATING LOCAL FUNDING Estimated Estimated Quantity Cost 2563.601 00010 TRAFFIC CONTROL LUMP SUM $10,000.00 1 $10,100.00 0.38 $3,800.00 0.06 $600.00 0.35 $3,500.00 0.09 $900.00 0.08 $800.00 0.05 $500.00 2563.601 00100 ALTERNATE PEDESTRIAN ROUTE LUMP SUM $2,500.00 1 $2,525.00 0.38 $950.00 0.06 $150.00 0.35 $875.00 0.09 $225.00 0.08 $200.00 0.05 $125.00 2564.602 02350 DELINEATOR/MARKER PANEL EACH $80.00 10 $800.00 7 $560.00 3 $240.00 2564.618 00010 SIGN SQ FT $60.00 572 $34,320.00 263 $15,780.00 309 $18,540.00 2564.618 00320 SIGN TYPE SPECIAL SQ FT $75.00 44 $3,300.00 44 $3,300.00 2565.616 00061 PEDESTRIAN CROSSWALK FLASHER SYSTEM A SYSTEM $76,500.00 1 $76,500.00 1 $76,500.00 2565.616 00062 PEDESTRIAN CROSSWALK FLASHER SYSTEM B SYSTEM $95,000.00 1 $95,000.00 1 $95,000.00 2571.525 10005 DECIDUOUS SHRUB NO5CONT SHRUB $75.00 62 1 $4,650.00 62 $4,650.00 2571.527 01310 PERENNIAL NO 1 CONT PLANT $25.00 370 $9,250.00 370 $9,250.00 2573.502 00110 STORM DRAIN INLET PROTECTION EACH $200.00 48 $9,600.00 23 $4,600.00 25 $5,000.00 2573.502 00140 CULVERT END CONTROLS EACH $170.00 8 $1,360.00 8 $1,360.00 2573.503 00023 SILT FENCE, TYPE MS LIN FT $3.00 2223 $6,669.00 1248 $3,744.00 975 $2,925.00 2573.503 00064 SEDIMENT CONTROL LOG TYPE COMPOST LIN FT $3.00 1949 $5,847.00 90 $270.00 1859 $5,577.00 2574.505 00020 SOIL BED PREPARATION ACRE $200.00 4.1 $820.00 1.3 $260.00 2.8 $560.00 2574.507 00104 BOULEVARD TOPSOIL BORROW CUYD $75.00 65 $4,875.00 65 $4,875.00 2574.508 00013 FERTILIZER TYPE POUND $1.00 1008 $1,008.00 338 $338.00 670 $670.00 2574.508 00014 FERTILIZER TYPE POUND $1.00 100 $100.00 100 $100.00 2575.504 00110 RAPID STABILIZATION METHOD SQYD $1.80 2881 1 $5,185.80 2881 $5,185.80 2575.505 00021 SEEDING $350.00 4.1 $1,435.00 1.3 $455.00 2.8 $980.00 2575.507 00060 MULCH MATERIAL TYPE 6 CU YD $100.00 32 $3,200.00 32 $3,200.00 2575.508 40003 HYDRAULIC REINFORCED FIBER MATRIX POUND $2.00 11184 $22,368.00 3749 $7,498.00 7435 $14,870.00 2575.523 00020 RAPID STABILIZATION METHOD 3 M GALLON $370.00 21 $7,770.00 8 $2,960.00 13 $4,810.00 2575.604 01120 ROLLED EROSION PREVENTION CATEGORY 20 SQ YD $2.00 2881 $5,762.00 2881 $5,762.00 2575.608 25070 SEED SOUTHERN BOULEVARD TON $6.00 424 $2,544.00 126 $756.00 298 $1,788.00 2575.608 25080 SEEDTURFGRASS TON $6.00 53 $318.00 39 $234.00 14 $84.00 2575.608 25180 SEED SOUTHERN TALLGRASS ROADSIDE TON $15.00 19 1 $285.00 19 $285.00 2582.503 30104 4" SOLID LINE MULTI COMP (12) LIN FT $2.00 1687 $3,374.00 769 $1,538.00 918 $1,836.00 2582.503 30404 4" DBLE SOLID LINE MULTI COMP (12) LIN FT $2.60 2284 $5,938.40 1616 $4,201.60 668 $1,736.80 2582.503 76104 4" SOLID LINE PREFTHERMO GR IN (12) LIN FT $20.00 6114 $122,280.00 3235 $64,700.00 2879 $57,580.00 2582.503 76124 24" SOLID LINE PREFTHERMO GR IN (12) LIN FT $22.00 395 $8,690.00 214 $4,708.00 181 $3,982.00 2582.503 76404 4" DOUBLE SOLID LINE PREF THERMO GR IN (12) LIN FT $22.00 1388 $30,536.00 625 $13,750.00 763 $16,786.00 2582.503 8308A 8" DOTTED LINE PREFTHERMO GR IN CONT (12) LIN FT $11.00 164 $1,804.00 96 $1,056.00 68 $748.00 2582.518 04020 PAVT MSSG PREFTHERMO GR IN SQ FT $29.00 32 $928.00 16 $464.00 16 $464.00 2582.518 08030 CROSSWALK PREF THERMO GR IN CONT SQ FT $16.00 1470 $23,520.00 780 $12,480.00 690 $11,040.00 2582.601 00011 PAVEMENT MARKINGS LUMP SUM $2,000.00 1 $2,000.00 1 $2,000.00 TOTAL $ 3,287,736.70 $ 1,188,952.40 $ 218,646.00 $ 1,118,150.60 $ 270,049.50 $ 329,309.20 $ 162,629.00 Page 3 C:\Users\daveb\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\IAV6MDQU\SP198-124-003_EtAI_EngineerEstimate (004).xlsx SP 198-214-003 SP 198-124-004 ANDOVER LOCAL Total Cost: $ 1,407,598.40 $ 1,717,509.30im Total Federal Elligible Items: $ 1,407,598.40 $ 1,717,509.30 Federal Funds Available: $ 1,035,000.00 $ 1,902,600.00 Federal Funding: 73.53% 90.00% PROJECT TOTALS OPINION OF PROBABLE COST LOCAL Totals Andover Federal Funds: $3,125,107.70 $1,035,000.00 $ 394,197.47 $ 1,429,197.47 $ 2,580,758.37 County Federal Funds: Project: Nightingale Street NW Roundabouts 1,151,560.90 $ 1,151,560.90 Andover MIA S Funds: Location: Anover, MN 43,799.72 $ 416,398.12 $ 416,398.12 Andover Local Funds: Project No.: SP 198-124-003, SP 198-124-004 $ 162,629.00 $ 162,629.00 $ 290,580.21 County Local Funds: WSB 022965-000 127,951.21 $ 127,951.21 Date: 1/14/2025 STATEMENT OF ESTIMATED QUANTITIES PARTICIPATING - FEDERAL - SP 198-214-003 PARTICIPATING - FEDERAL - SP 198-124-004 NON -PARTICIPATING CITY OF ANDOVER STORM SEWER ANOKACOUNTY CITY OF ANDOVER STORM SEWER (CITY 51%/COUNTY 49%) LOCAL FUNDING ITEM NUMBER EXTENSION DESCRIPTION NOTES UNIT UNIT PRICE PROJECT TOTAL Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated QuantityCost Quantity Cost Quantity Cost Quanti Cost Quantity Cost Quantity Cost Quantity Cost SP 198-214-003 SP 198-124-004 ANDOVER LOCAL Total Cost: $ 1,407,598.40 $ 1,717,509.30im Total Federal Elligible Items: $ 1,407,598.40 $ 1,717,509.30 Federal Funds Available: $ 1,035,000.00 $ 1,902,600.00 Federal Funding: 73.53% 90.00% Page 4 C:\Users\daveb\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\IAV6MDOU\SP198-124-003_ EtAI_EngineerEstimate (004).xlsx PROJECT TOTALS ANDOVER SP 198-214-003 SP 198-124-004 STATE AID LOCAL Totals Andover Federal Funds: $3,125,107.70 $1,035,000.00 $ 394,197.47 $ 1,429,197.47 $ 2,580,758.37 County Federal Funds: $ 162,629.00 $ 1,151,560.90 $ 1,151,560.90 Andover MIA S Funds: $ 372,598.40 $ 43,799.72 $ 416,398.12 $ 416,398.12 Andover Local Funds: 3,477,736.70 $ 1,035,000.00 $ 394,197.47 416,398.12 $ $ 162,629.00 $ 162,629.00 $ 290,580.21 County Local Funds: $ 127,951.21 $ 127,951.21 Page 4 C:\Users\daveb\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\IAV6MDOU\SP198-124-003_ EtAI_EngineerEstimate (004).xlsx PROJECT TOTALS ANDOVER SP 198-214-003 SP 198-124-004 STATE AID LOCAL ANOKACOUNTY SP 198-124-004 LOCAL ROADWAY AND STORM SEWER $3,125,107.70 $1,035,000.00 $ 394,197.47 $ 416,398.12 $ 1,151,560.90 $ 127,951.21 LANDSCAPING $ 162,629.00 $ 162,629.00 LIGHTING (CONNEXUS) (SEPARATE CONTRACT) $ 190,000.00 $ 162,900.00 $ 27,100.00 CONSTRUCTION TOTAL 3,477,736.70 $ 1,035,000.00 $ 394,197.47 416,398.12 $ 325,529.00 $ 1,151,560.90 $ 155,051.21 Page 4 C:\Users\daveb\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\IAV6MDOU\SP198-124-003_ EtAI_EngineerEstimate (004).xlsx 'L- k CITY 0 F P NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members v CC: Sarah Cotton, City Administrator�� David D. Berkowitz, Director of Public Works/City Enginee FROM: Kameron Kytonen, Natural Resources Technician SUBJECT: Accept Grant/24-43/Coon Creek Corridor Trail East of Prairie Rd. NW - Engineering DATE: January 21, 2025 5T)( INTRODUCTION The City Council is requested to accept a grant for a proposed trail and bridge under the Minnesota Department of Natural Resources (DNR) Local Trail Connections program. The project would be constructed along Coon Creek and east of Prairie Road NW. DISCUSSION The project scope will include a new bituminous trail tying into the trail on Prairie Road and going east on the north side of Coon Creek. A bridge would be constructed over the creek and tie into an existing trail leading to the Shadowbrook development to the south. Design work has begun, and construction would be completed by late 2025. BUDGET IMPACT This grant will fund 75% of the project up to a maximum of $250,000. The remainder would be funded by the City's Trail Fund. The anticipated total project cost as identified in the City's 2025-2029 Capital Improvement Plan is $800,000. ACTION REQUIRED The City Council is requested to accept the grant for the proposed Coon Creek Corridor Trail. Respectfully submitted, Kameron Kytonen Attach: Draft State of Minnesota Grant Contract Agreement" M1 MimmeSOTA STATE OF MINNESOTA GRANT CONTRACT AGREEMENT C009-24-313 This grant contract is between the State of Minnesota, acting through its Commissioner of Natural Resources ("STATE") and City of Andover ("GRANTEE"), 1685 Crosstown Blvd. NW, Andover, MN 55304 Recitals 1. Under Minn. Stat. 84.026, the Commissioner of Natural agreements with any public or private entity for the services by the department. 2. Under Minn. Laws 2024, Chapter 83, Sec. 2 Su' connections, and natural and scenic areas under 3. The Grantee has made application to the State for a the project entitled Coon Creek Corridor Trail. 4. The Grantee represents that it is duly qual contract to the satisfaction of the State. Pi minimize administrative costs as a conditi 1 Term of Grant 1.1 Effective Date July 1, 2024, Ni of the a_pMriation. Per -M grant contract _agreement is 1.2 Expiration Daff= June 30, 2026, or 1.3 Survival of Terms to ision of`sta ie State has ;at. 85.019. on of the a] S to nerforr authorized to enter into contractual torily prescribed natural resources funds for local parks, trail for thepurpose of conducting all services described in this grant 8 Subd.1, the Grantee agrees to 16A.41, the Commissioner may make �riditures that are made on or after the effective date 7, no payments will be made to the Grantee until this have been satisfactorily fulfilled, whichever occurs first. The following clauses survivethe expiration or cancellation of this grant contract: 8. Liability; 9. State Audits; 10. Government Data Practices and Intellectual Property Rights; 12. Publicity and Endorsement and Signage; 13. Governing Law, Jurisdiction, and Venue, 15. Data Disclosure, 20. Resource Management and Protection and 26. Land Retention and Deed Restriction. 2 Grantee's Duties The Grantee, who is not a state employee, will: Comply with required grants management policies and procedures set forth through Minn. Stat. 1613.97 Subd. 4 (a) (1) and comply with Attachment A, Project Budget, which is incorporated and made a part of this contract. The Grantee agrees to complete the project in accordance with the approved budget to the extent practicable n...._.n__...__.•____.____.._�_i_._r__n_.____.:.:_._i_. ___.__�_� _:__i_i__i___.______c....___i__—_._______._�.�.._: _:__f:�_cvni. rr_�_._a •_.__�snno 3 and within the project period specified in the grant contract. Any material change in the scope of the project, budget or completion date shall require prior written approval by the State. Time The Grantee must comply with all the time requirements described in this grant contract agreement. In the performance of this grant contract agreement, time is of the essence. Consideration and Payment 4.1 Consideration The State will pay for all services performed by the Grantee under this grant contract agreement as follows: (c) Total Obligation The total obligation of the State f grant contract agreement will not to the Grantee under this (c) Competitive Bidding for projects of certain collar thresholds. See Minn. Stat. § 16C.28 and Minn. Stat. 071.345 for more information. (d) Award competitively bid contracts of more than $50,000 to contractors meeting minimum criteria. See Minn. Stat. &I6C.285 for more information. (e) Contracts for capital construction projects with a total project cost >$100,000 must promote the use of targeted businesses designated by the state, which are owned and operated by women, individuals with disabilities, or members of minority groups. Applies to state agencies, political subdivisions, and non-government organizations. See Minn. Stat. § 16C.16 for more information. 5 Conditions of Payment All services provided by the Grantee under this grant contract agreement must be performed to the State's -- -—a_._a ♦--_--_-----_-.La_C.-- .----- —A_A ,_,___________ __.C.-...----,_ 11 .L.—]_]—_,tom. Com—-A..._d satisfaction, as determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. 6 Authorized Representative The State's Authorized Representative is Daniel Golner, Grant Coordinator, Division of Parks and Trails, Department of Natural Resources, 500 Lafayette Road, Box 39, St. Paul, Minnesota 55155- 4052, 251-259-5599, Daniel.Golner &state.mn.us or his/her successor, and has the responsibility to monitor the Grantee's performance and the authority to accept the services provided under this grant contract agreement. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. The Grantee's Authorized Representative is Kameron Andover, 1685 Crosstown Blvd. NW, Andover, MN, or his successor. If the Grantee's Authorized Represent, agreement, the Grantee must immediately notify the: St 7 Assignment Amendments, Waiver, and Grant"( 7.1 Assignment The Grantee shall neither assign nor transfer any r agreement without the prior written consent of the approved this grant contract agreement, or their su 7.2 Amendments = Any amendments to this grant c been executed and approved by or their successors in office. atural Resources Technician, City of 00, k.kytonen@andovermn.gov time during this grant contract ins under this grant contract by the same parties who executed and g'and will not be effective until it has approved the original grant contract, agreement, that failure does not waive the egotiations and agreements between the State and the this grant contract, whether written or oral, may be used to 8 Liability The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney's fees incurred by the State, arising from the performance of this grant contract agreement by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this grant contract agreement. Nothing herein shall be deemed a waiver by the Grantee of the limits on liability set forth in Minn. Stat. § 466.04 or a waiver of any available immunities or defenses. The Grantee's obligation to hold and save the Grantor harmless shall be limited by the limitations on liability set forth in Minn. Stat. § 466.04, as amended from time to time. 9 State Audits and Termination 9.1 Audits . ---l— c__n_.Y.__.:.:_._i_. ___.__a i_i__i_ __. __c__ ---- i_ ___. ______,. ._ nr.._: _:__uti_ 1-1 rr_r_._r r_.__ -11 10 Under Minn. Stat. § 1613.98, Subd.8, the Grantee's books, records, documents, and accounting procedures and practices of the Grantee or other party relevant to this grant contract agreement or transaction are subject to examination by the Commissioner, the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant contract agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. 9.2 Termination he Commissioner of Administration may unilaterally cancel this grant contract agreement if further performance under the agreement would not serve agency purposes or is not in the best interest of the State. 10. Government Data Practices and Intellectual Property Rights 1 Government Data Practices The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this.grant contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this grant contract agreement. The civil remedies of Minn. Stat.1� 108 apply to the release of the data referred to in this clause by either the Grantee or the State. ;If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify the State. The State will give the to the requesting party before the data is released. Grantee instructions concerning the release The Grantee's response to the request shall 10.2 Intellectual Property Rights (A) Intellectual Property Rights. intellectual property rights, service marks in the Works means all i originated law. owns all rights, title, and interest in all of the opyrights, patents, trade secrets, trademarks, and its created and paid for under this contract. Works ovends (whether or not patentable), databases, s, photographs, negatives, designs, drawings, conceived; reduced to practice, created, or agents, and subcontractors, either individually or :his contract. Works includes "Documents." Brits arethe originals of any databases, computer programs, reports, notes, studies, aph's, natives;Tdesigns, drawings, specifications, materials, tapes, disks, or other Is, whet -,, in tangible or electronic forms, prepared by the Grantee, its employees, nt or subcoractors, in the performance of this contract. The Documents will be the exclusive property of the State and all such Documents must be immediately returned to the State by the Granteevon completion or cancellation of this contract. To the extent possible, those Works ,eligible,fof copyright protection under the United States Copyright Act will be deemed to be "works 'Made for hire." The Grantee assigns all right, title, and interest it may have in the Works and the Documents to the State. The Grantee must, at the request of the .............. State, execute all papers and perform all other acts necessary to transfer or record the State's ownership interest in the Works and Documents. (B) Obligations 1. Notification. Whenever any invention, improvement, or discovery (whether or not patentable) is made or conceived for the first time or actually or constructively reduced to practice by the Grantee, including its employees and subcontractors, in the performance of this contract, the Grantee will immediately give the State's Authorized Representative written notice thereof, and must promptly furnish the Authorized Representative with complete information and/or disclosure thereon. n...._. n__.- e,_...__.____.._.—_i_._ c__n,. -----_a_a ____.__,.____._ I—,. rr_a_._a i..__ -11 2. Representation. The Grantee must perform all acts and take all steps necessary to ensure that all intellectual property rights in the Works and Documents are the sole property of the State, and that neither Grantee nor its employees, agents, or subcontractors retain any interest in and to the Works and Documents. The Grantee represents and warrants that the Works and Documents do not and will not infringe upon any intellectual property rights of other persons or entities. Notwithstanding Clause 8, the Grantee will indemnify; defend, to the extent permitted by the Attorney General; and hold harmless the State, at the Grantee's expense, from any action or claim brought against the State to the extent that it is based on a claim that all or part of the Works or Documents infringe upon the intellectual property rights of others. The Grantee will be responsible for payment of any and all such claims, demands, obligations, liabilities, costs, and damages, including but not limited to, attorney fees. If such a claim or action arises, or in the Grantee's or the State's opinion is likely to arise, the Grantee must, at the State's discretion, either procure for the State the right or license to use the intellectual property rights at issue or replace or modify the allegedly infringing Works or Documents as necessary and appropriate to obviate the infringement claim. This remedy of the State will be in addition to and not exclusive of other remedies Drovided_bv law. _ 11 Workers Compensation The Grantee certifies that it is in compliance with Minn. Stat. §176.481, Subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third -Partys a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. 12 Publicity, Endorsement and Signage 12.1 Publicity Any publicity regarding the subject'matter of this grant contract agreement must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For puTosesOf- s provision, publicity includes notices, informational pamphlets, press releases; research, report---'gns, and similar pubic notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this grant contract. All projects primarily funded by state grant appropriations must publicly'efedit the State of Minnesota, including on the grantee's website when practicable 12.2 Endorsement The Grantee must not State endorses its products or services. 12.3 Signage Any site funded by this grant contract shall display a sign at a prominent location at the entrance to the site and in a form approved by the State that acknowledges funding through this grant. 13 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice -of -law provisions, governs this grant contract agreement. Venue for all legal proceedings out of this grant contract agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 14 Termination 14.1 Termination by the State —..__a—._,_. --A --- --- — a_ L__---- . _l_J.._C--.i..—_...__— 11 T—. i —A—A i_.__—•11 14.1 (a) Without Cause The State may terminate this grant contract agreement without cause, upon 30 days' written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 14.1 (b) With Cause The State may immediately terminate this grant contract agreement if the State finds that there has been a failure to comply with the provisions of this grant contract, that reasonable progress has not been made or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 14.2 Termination by The Commissioner ofAdministration The Commissioner of Administration may immediately and unilaterally cancel this grant contract agreement if further performance under the agreement would riot serve agency purposes or is not in the best interest of the State. _ 14.2 Termination for Insufficient Funding The State may immediately terminate this grant Contract agreement if: (a) It does not obtain funding from the Minnesota Legislature (b) Or, if funding cannot be conti covered here. Termination mu obligated to pay for any servic However, the Grantee will be satisfactorily performed to the penalty if the g Legislature, or Grantee notice 15 Data Disclosure ------------- Under Miriin:-Stat. � 270C.6 lack social security number, federal eh number, already pmylded to the S ------------ payment of state obligations. The state tax laws which could result i state tax liabilities, if any. a level sufficientto allow for the payment of the services ✓ written or fax notice to the Grantee. The State is not are provided after notice and effective date of termination. to payment, determined on a pro rata basis, for services that funds are available. The State will not be assessed any it is terminated because of the decision of the Minnesota not toappropriate funds. The State must provide the within a reasonable time of the State's receiving that 3, and other applicable law, the Grantee consents to disclosure of its )yer tax identification number, and/or Minnesota tax identification to federal and state tax agencies and state personnel involved in the identification numbers may be used in the enforcement of federal and ction requiring the Grantee to file state tax returns and pay delinquent 16 Non -Discrimination Requirements No person in the United States must, on the ground of race, color, national origin, handicap, age, religion, or sex, be excluded from participation in, be denied the benefits of, or be subject to discrimination under, any program or activity receiving Federal financial assistance. Including but not limited to: a) Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.) and DOC implementing regulations published at 15 C.F.R. Part 8 prohibiting discrimination on the grounds of race, color, or national origin under programs or activities receiving Federal financial assistance; Title IX of the Education Amendments of 1972 (20 U.S.C. § 1681 et seq.) prohibiting discrimination on the basis of sex under Federally assisted education programs or activities; __..-... A._.. ---..._..----l_._ f_. .......... .1 .....1.. /__1_ __..___ __ ____ ____ ._ lTt 1 T -.I......] i...... - I b) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), and DOC implementing regulations published at 15 C.F.R. Part 8b prohibiting discrimination on the basis of handicap under any program or activity receiving or benefiting from Federal assistance. c) The Age Discrimination Act of 1975, as amended (42 U.S.C. § 6101 et seq.), and DOC implementing regulations published at 15 C.F.R. Part 20 prohibiting discrimination on the basis of age in programs or activities receiving Federal financial assistance; d) Title II of the Americans with Disabilities Act (ADA) of 1990 which prohibits discrimination against qualified individuals with disabilities in services, programs, and activities of public entities. e) Any other applicable non-discrimination law(s). 17 Americans with Disabilities Act and Final Guidelines for Outdoor Developed Areas The Grantee shall construct, operate, and maintain all facilities and programs in compliance with all state and federal accessibility laws, regulations, and guidelines including the Final Guidelines for Outdoor Developed Areas. Information on compliance with the Americans with Disabilities Act is available at U.S. Access Board. 20 Resource Management and, Protection The Grantee shall protect, manage, and maintain, or cause to maintain, the property acquired and/or developed pursuant to this grant contract. Properties shall be kept reasonably safe for public use, if applicable. All state and federal accessibility laws, regulations and standards shall be adhered to. Vegetation management and similar safeguards and supervision shall be provided to the extent feasible. Buildings, roads, trails and other structures and improvements, if any, shall be kept in reasonable repair throughout their estimated lifetime to prevent undue deterioration. The Grantee shall keep the facility open to the general public at reasonable hours and at times of the year consistent with the purpose and type of use of the property and appropriate management and protection of natural resources. 21 Invasive Species Prevention .._.__i_._ c__!._.___.:.:_._i_. a_a i_i__i_ __.____ __r___._i_ __.,._. _______,. ._ •.r.__: _:__u.._cvni. r._�_._� r..__nnn� Grantees and subcontractors must follow Minnesota DNR's Operational Order 113, which requires preventing or limiting the introduction, establishment and spread of invasive species during activities on public waters and DNR -administered lands. This applies to all activities performed on all lands under this grant agreement and is not limited to lands under DNR control or public waters. Duties are listed under the sections Invasives Species Prevention and Site Planning and Management (p. 3-5) of Operational Order 113 which maybe found at http://files.dnr.state.mn.us/assistance/grants/habitat/heritage/oporder 113.pd£ 22 Pollinator Best Management Practices Habitat restorations and enhancements conducted on DNR lands and prairie restorations on state lands or on any lands using state funds are subject to pollinator best management practices and habitat restoration guidelines pursuant to Minn. Stat. 84.973. Practices and guidelines ensure an appropriate diversity of native species to provide habitat for pollinators through the growing season. Current specific practices and guidelines to be followed for contract and grant work can be found here: Link to December 2014 version. 23 Conservation Corps Minnesota & Iowa (CCMI) The Grantee must give consideration to contracting wit restoration and enhancement services. 24 Conflict of Interest It is the policy of the State to work to deliberately grant making at both the individual and organizati 25 A conflict of interest (actual or potential) more than one organization and the coml one or both parties. A conflict of interest The Grantee, by Grants Management Cor and, throughout the term the State's Authorized.R For projects involving land acq review the project to determine the State Historic Preservation completed prior to any grant funds for acquisi 26 Land Retention and 26.1 Land Retention the S Minnesota & Iowa for contract of interests related to a personhas actual or apparent duty or loyalty to r loyalties''may result in actions which are adverse to no unethical, improper, or illegal act results from it. and understands the Office of maintain an adequate Conflict of Interest Policy rt any actual or potential conflicts of interest to ct and Minnesota Field Archaeology Act ition-kid/or construction, the State Historic Preservation Office must the site is aotential location for historical or archeological findings. If Fice determines that a survey is required, the survey would need to be ------------ ance for development projects and prior to the final reimbursement of the All land developed by this contract must be retained and operated for outdoor recreation for a period of twenty years beginning on the contract expiration date. No other use can be made of these lands without prior written approval of the State. The State will consider requests to convert these lands to other uses only if all practical alternatives have been evaluated and rejected on a sound basis and replacement lands of equal or greater fair market value and reasonably equivalent usefulness are acquired and dedicated to public outdoor recreation use. 26.2 Deed Restriction n___.n__—s____.____.._.___i_._ c__ ----- A_A _:__i_i__i___.._____c_..._...I_nvn,..-d_._A i..._,. gnnI The Grantee shall have the following condition recorded with the deed to all lands acquired by this contract and submit an attested copy of the deed and the condition to the State: In order to comply with the Department of Natural Resources Trail Project Contract C009 -24-3B, the City of Andover does hereby impose the following restrictions on the property: 1. The property shall be permanently managed and maintained for public outdoor recreation use. 2. The Grantee shall not at any time convert any portion of the land to uses other than public outdoor recreation use without the prior written approval of the State acting through its commissioner of natural resources. 3. In accordance with Minn. Statute 116P.15, this interest in real property must be administered in accordance with the terms, conditions, and purposes of the grant agreement controlling the improvement of the property. The interest in real property,` or, any portion of the interest in real property, must not be altered from its intended use or be sold, transferred, pledged, or otherwise disposed of or further encumbered without obtaining the prior written approval of the Legislative - Citizen Commission on Minnesota Resources or its successor. A recipient of an appropriation from the trust fund who uses the appropriation to wholly or partially construct a building, trail, campground, or other capital asset may not alter the intended use of the capital asset or convey any interest in the capital asset for 25 years from the date the project is completed without the prior review and approval of the commissioner or its successor. The commission shall establish procedures to review requests from recipients to alter the use of or convey an interest in a capital asset under this paragraph. These procedures must require that: (1) the sale price must be at least fair market value; and (2) the trust fund must be repaid a portion of the sale price equal to the percentage of the total funding provided by the fund for constructing the capital asset. n_._. n__._..._. a ----- ---l— c__n_______.:.:_._i_. __.__a _:__f _i__i_ _______ __ _...._. — r____ nnno The commissioner or its successor may waive these requirements by recommendation to the legislature if the transfer allows for a continued use of the asset in a manner consistent with the original appropriation purpose or with the purposes of the trust fund. If both a capital asset and the real property on which the asset is located where wholly or partially purchased with an appropriation from the trust fund and the commission approves a request to alter the use of or convey an interest in the real property, a separate approval to alter the use of the capital asses is not required. 31 Capital Construction Reporting Minn. Statute I I6P.16 requires an annual verification to the LCCMR that property remains in the use for the project to which the state appropriated money. By December 1 each year, a recipient of an appropriation from the trust fund that is used for the construction of a building, trail, campground, or other capital asset with a total cost of $10,000 or more must submit annual reports of the status of the real property to the Legislative -Citizen Commission on Minnesota Resources or its successor in a form determined by the commission. The responsibility for reporting under this section Imay be transferred by the recipient of the appropriation to another person who holds the interest in the real property. The Grantee is responsible for the reporting requirements under 116P.16. The annual reporting requirements on the status of a building, trail, campground, or other capital asset with a total cost of $10,000 or more and that was constructed with an appropriation from the trust fund expire25 years after the date the final progress report under section 116P.05 is approved. 32 Conservation Measures All determinations, stipulations, avoidance mitigation identified in environmental revii project documents (e.g., specifications, spe 33 Restoration Practices conservation measures and/or itments and must be incorporated into etc.) and delivery of the project. For restoration activities the grantee must use native plant species according to the Board of Water and Soil Resources' native vegetatia establishment and enhancement guidelines and include an appropriate diversity of native species selected to provide habitat for pollinators throughout the growing season as required under For new land acquired, the Grantee mu_ st prepare an ecological restoration and management plan that, to the degree practicable, is consistent with the highest quality conservation and ecological goals for the restoration site. Consideration should be given to soil, geology, topography, and other relevant factors that would provide the best chance for long-term success of the restoration project. The plan must include the proposed timetable for implementing the restoration, including site preparation, establishment of diverse plant species, maintenance, and additional enhancement to establish the restoration; identify long-term maintenance and management needs of the restoration and how the maintenance, management, and enhancement will be financed; and take advantage of the best available science and include innovative techniques to achieve the best restoration, including sufficient funding for implementation unless the work plan addresses why a portion of the money is not necessary to achieve a high-quality restoration 34 Force Majeure Neither party shall be responsible to the other or considered in default of its obligations within this Contract to the extent that performance of any such obligation is prevented or delayed by acts of God, war, riot, disruption of government, or other catastrophes beyond the reasonable control of the party unless the act or occurrence could have been reasonably foreseen and reasonable action could have been taken to prevent the delay or failure to perform. A party relying on this provision to excuse performance must provide the other party prompt written notice of the inability to perform and take all necessary steps to bring about performance as soon as practicable. A-........___--_- --- l_a_ -- ..__..._j_A _.__t_/__1_ __..___ -- _—_, a_ 11-1. T -A -,-A T...... 1-1 11 1. STATE ENCUMBRANCE VERIFICATION Individual certifies that funds have been encumbered as required by Minn. Stat. § 16A.15 Signed: Date: SWIFT Contract/PO No(s). 2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant contract agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. Un Title: Date: Title: Date: 3. STATE AGENCY By: (with delegated authority) Title: Date: Distribution: Agency Grantee State's Authorized Representative Grant Contract Agreement template for Competitively awarded, single/sole source, or formula grant process to Municipality FY21: Updated June 2023 12 ATTACHMENT A PROJECT SCOPE AND BUDGET Recipient: City of Andover Grant/Project #: C009 -24-3B Grant Amount: $250,000 Match: $390,000 Total Project Cost: $640,000 Project Scope: To build a critical connection to City parks, th businesses. Park and a host of Notes: The Financial Management Manual, payment request form and billing data sheet are available on our website at http://www.dnr.state.mn.us/grants/recreation/index.html. Click on the trail program in which you are participating and look under the "For the Grantee", click on Project Administration, see Grant Expenditures and Requests for Reimbursement for the manual and forms. Grant Contract Agreement template for Competitively awarded, single/sole source, or formula grant process to Municipality FY21: Updated June 2023 13 •C I T Y 0 F-VNNDOVE^ 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Sarah Cotton, City Administrator FROM: Michelle Hartner, City Clerk SUBJECT: Approve 2025 Used Vehicle Sales Business License DATE: January 21, 2025 INTRODUCTION Used Vehicle Sales Business licenses expired on December 31, 2024. DISCUSSION The following have applied for renewal of their Used Vehicle Sales License and paid the appropriate fee. Ceka Auto Sales LLC — 16191 Round Lake Boulevard Suite 1 C ACTION REQUIRED The City Council is requested to approve the above license for the period January 22, 2025 through December 31, 2025. Respectfully submitted, 's Michelle Hartner City Clerk Attach: License application C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 * WWW,ANDOVERMN.GOV Used Vehicle Sales Business License Renewal Application Required Documents: • Completed Application Form • Vehicle Sales License Fee: $105.00 • Copy of State Dealers License • State Workers Compensation Form IN StSte Verification of Property Lease Fpm Person Applying For License: First NameS- 512 Y— Middle Name Business Name Business Address % Home Address IN14 V1 Last Name LLC Home Phone _ Business Phone Fax Email Address C, I (We) agree to operate such business in accordance with the laws of Minnesota and the ordinances of the City of Andover. Information in this application is classified as public data and will be provided to the public upon request. Licenses expire/qn December 31' of each year. Lack of payment of annual licensing fee shall be cause for revue tion of license. Date IJA, . 53 ��/ STATE OF MINNESOTA Dealer License Certificate DEALER NUMBER: Name: Address: Additional Location: DLR39637 CEKA AUTO SALES LLC 16191 ROUND LAKE BLVD NW STE 1 C ANDOVER MN 55304-2462 Owners/Officers: CESAR GERVACIO AVILA KERLY ROXANA RIOS REYES Wl UT -N ex,11 Dealer Type: 30 -Apr -2025 Used r r`) jirhmi lis 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Mayor and Council members Sarah Cotton, City Administrator Dana Makinen, Human Resources Manager Approve and Adopt Safety Manual January 21, 2025 0 INTRODUCTION: In an effort to mitigate injuries to employees, reduce lost work time, and maintain a reasonable insurance premium, the City of Andover maintains a Safety Committee that has prepared a Safety Manual for employees to work under. The Committee has recently approved an updated version of the manual and is forwarding it to the City Council for review and adoption. DISCUSSION: The Safety Committee, chaired by the Fire Chief, includes employees from each City department. Its mission is to identify workplace hazards, implement solutions, educate employees, and investigate incidents to prevent recurrence. The Committee meets monthly to review incidents from the prior month and inspect City buildings and equipment for hazards and code violations. The Safety Manual, last updated in 2015, has undergone nine revisions. The final version has been reviewed and approved by the Committee, Department Heads, and the City Attorney. Following City Council approval, employees will receive training on the updated manual. ACTION REQUESTED Please approve and adopt the amended Employee Safety Manual. Respectfully submitted, Dana Makinen City of Andover Employee SAFETY MANUAL January 2025 V9 Page I 1 TABLE OF CONTENTS PART1 - GENERAL RULES............................................................................................... 1 SECTION 1 - POLICY, RESPONSIBILITY, APPLICATION ......................... 1 A. City's Policy on Safety............................................................ 1 B. General Rules.......................................................................... 2 C. Personnel Responsibility; Responsibility of the City .............. 3 D. City Safety Committee............................................................ 3 E. Application of Safety Rules ..................................................... 9 SECTION 2 - PERSONAL PROTECTIVE EQUIPMENT .............................. 10 A. Head Protection..................................................................... 10 B. Eye Protection (ANSI Z87.1) ................................................ 10 C. Hand Protection..................................................................... 10 D. Foot Protection (ANSI 241.1) ............................................... 11 E. Body Protection..................................................................... 11 F. Hearing Protection................................................................. 11 SECTION 3 - UPKEEP, FIRST AID, FIRE EXTINGUISHERS ..................... 12 A. Housekeeping........................................................................ 12 B. Office and Clerical Work ....................................................... 13 C. First -Aid Kits......................................................................... 14 D. Fire Extinguishers..................................................................14 SECTION 4 - OCCUPATIONAL INJURY CONTROL .................................. 15 A. Job Safety Analysis for Hazardous Work .............................. 15 B. Job Safety Training................................................................ 16 C. Occupational Injury Review by City Safety Committees...... 17 SECTION 5 - MOTOR VEHICLE COLLISION CONTROL ..........................18 A. General Policies......................................................................18 B. Responsibilities.......................................................................19 C. Operation of Motor Vehicles .................................................. 21 D. Vehicle Accident Reporting ................................................... 24 Safety Committee SECTION 6 - EQUIPMENT..............................................................................28 A. General Rules.......................................................................... 28 B. Transporting............................................................................29 C. Upkeep....................................................................................29 E. Use of Ladders........................................................................ 29 F. Welding...................................................................................31 PART2 - PUBLIC WORKS..................................................................................................... 33 SECTION 1 - STREET DEPARTMENT......................................................... 33 A. Street and Highway Operations ............................................. 33 B. Equipment Operations........................................................... 34 C. Excavations, Trenching, and Shoring .................................... 37 D. Garage................................................................................... 39 E. Chain Saws / Brush Cutters ................................................... 39 F. Woodchippers........................................................................40 G. Lockout / Tag -Out Policy ...................................................... 41 SECTION 2 - MANHOLES, UNDERGROUND FACILITIES, SANITARY AND STORM SEWERS.........................................................46 SECTION 3 - WATER TREATMENT............................................................. 53 A. Chemicals Used in Water Treatment.....................................53 B. Safe Handling Procedures......................................................53 DEFINITIONS.................................................................................................. 55 ATTACHMENTS: A. A Workplace Accident and Injury Reduction (AWAIR) B. Sample Forms C. Accident Reporting Checklist Safety Committee INTRODUCTION On August 1, 1973, the Minnesota Legislature adopted the Minnesota Occupational Safety and Health Act. This Legislation established certain rules and regulations designed to ensure safe working conditions for all employees. This document is the official Safety Manual for the City of Andover effective April 1, 1997, to ensure the safest working conditions for all employees. It is of our utmost desire that these safety rules will help protect and assist you in your daily work. This safety manual was not drafted to inhibit your freedom or to be an infringement upon your rights. Rather, it was adopted for your protection and personal safety. Working together we can all help to create a safer working environment for every employee. When working environments are safe, accidents will be less frequent. This Manual is divided into two parts: Part 1 applies to all employees of the City; Part II, because of the hazardous nature of their jobs, contains specific regulations for Public Works employees. The Fire Department, because of the nature of their jobs, have their own rules and regulations which are often more restrictive than this Manual. The general rules of Part 1 of this Manual still apply to them. However, if there is any conflict, the safest rule shall apply. With this in mind, a thorough understanding and observance of all these rules shall be maintained by all employees. The City of Andover does not claim that every pertinent precaution or procedure is listed in this safety manual. Moreover, it does not claim that abnormal or unusual circumstances may not warrant or require further or additional precautions or procedures. This manual will be reviewed on an annual basis to ensure the latest methodology, statutes, and rules apply. Safety Committee Summary of the law: The Employee Right -to -Know Act is intended to assure that employees are aware of dangers associated with hazardous substances and harmful physical agents they may be exposed to in their workplaces. The Act requires employers to evaluate their workplaces for the presence of hazardous substances, and harmful physical agents and to provide annual training to employees concerning those substances or agents to which the employee may be exposed. Written information on hazardous substances or harmful physical agents must be readily accessible to employees or their representatives. Employees have the conditional right to refuse to work under imminent dangerous conditions. Labeling requirements for containers of hazardous substances and equipment or work areas that generate harmful physical agents are also included in the Act. The words "shall" and "will", as used herein, indicate that the action required is mandatory. The words "may" and "should", as used herein, indicate that the action required is permissive. Safety Committee PART 1— GENERAL RULES SECTION 1— POLICY, RESPONSIBILITY, APPLICATION A. Ci 's Policy on Safety The City of Andover considers accident prevention to be of prime importance. Accident control involves the safety and well-being of our employees and the public. The City has every desire to provide a safe working environment for its employees. To accomplish this, the City feels there is nothing more important than making certain that the City and its employees: 1. Are provided with all reasonable safeguards to ensure safe working conditions. 2. Are provided with neat, clean, safe, attractive, and helpful working conditions. 3. Maintain all equipment, tools, and machines in good repair. 4. Study and develop safe work methods and train other employees in these methods. 5. Comply with the federal, state, and local laws regarding accident prevention and working conditions. The City recognizes that more than safety is involved because the existence of accident hazards is proof of an inefficient operation. Accidents lead to complaints, dissatisfaction, interference with work plans, and possible loss of work time due to injuries. The success of our Safety and Loss Prevention Program depends on the sincere constant, and cooperative effort of all employees and their active participation and support. If you see a hazard report it immediately, the injury or loss of life you prevent may be your own. Dennis Jones, Safety Director Page d B. General Rules 1. All personnel will thoroughly familiarize themselves with all the precautions outlined in this manual, other safety precautions deemed necessary by the City Administrator and Safety Director of the City of Andover, and applicable State and Federal laws. 2. All personnel shall adhere to and comply with all rules and regulations regarding personal safety, operation of equipment, and other rules outlined in this manual. 3. All personnel will observe all safety precautions and will immediately report any unsafe conditions to their supervisor. 4. All personnel will immediately report the damage or the breaking of any structures, tools, vehicles, or equipment to their supervisor. Supervisors will write up an accident/damage report to be submitted to the appropriate department head within 24 hours of the incident. If the damage is significant, the department head shall be contacted via phone as soon as possible. 5. All personnel shall be responsible for the safekeeping and appropriate care of any departmental property under their control. 6. There shall be no smoking in any City building, vehicle, or designated parks. 7. No personnel shall allow any person other than authorized City personnel to operate or use any equipment which has been assigned to them, without consent by the department supervisor. 8. All non -vehicular equipment that is deemed unsafe shall be removed from service until such equipment has been repaired. 9. All employees shall immediately report to their supervisor any accident or injury requiring treatment to themselves. If the severity of the accident does not permit this, the supervisor in charge at the time shall take the responsibility for completing the necessary forms. 10. All employees are strictly prohibited from using, possessing, selling, transferring, or being under the influence of drugs or alcohol while working or performing job duties or while on the City of Andover premises or while operating vehicles, machinery, or equipment. No employee shall perform safety -sensitive functions within eight hours after using alcohol. "Drugs" are defined as any controlled substance. (Also see City Personnel Policy). Page 12 11. Bad lifting practices are one of the leading causes of injuries and are preventable. To help prevent these injuries, the following shall always be observed: a. Never lift any object with your back. b. No employee shall ever lift anything beyond their capacity. If this situation should arise, the employee should call for assistance. c. When lifting any heavy objects, always observe the following: 1. Do you need assistance? 2. Take a firm grip. 3. Secure good footing. 4. Bend at the knees to grasp the weight. 5. Keep the back as straight as possible while lifting with arm and leg muscles. 6. Store heavy boxes and materials on shelves at heights between the shoulders and knees. C. Personnel Responsibility; Responsibility of the City In general, the City must be familiar with mandatory OSHA standards and make copies of such standards available to the employees. Inform all employees about OSHA, examine workplace conditions to make sure they conform to OSHA standards. Remove or guard against hazards, keep required records of work- related injuries and illness, post annual summaries of such injuries and illnesses, display an OSHA poster outlining employee's rights and responsibilities in a prominent place in the workplace, not discriminate against employees who properly exercise their rights under OSHA. Post OSHA citations of standard violations at or near the work site and remedy violations within the prescribed time. D. City Safety Committee Chaired by the Safety Director, (who is appointed by the City Administrator) this committee consists of a minimum of one (1) representative from each City department to ensure that productive discussion is held on problems encountered in all areas of operation. A Recording Secretary shall be appointed by the committee in January for a one (1) year term, with the term expiring December 31. The Safety Director will be responsible for maintaining a safety program that incorporates all the current practices and philosophies adopted by the safety profession. This individual is fully responsible for the staff direction and administration of this program and takes action that is deemed necessary to produce a positive reduction in accidents and their causes. The Safety Director will conduct a comprehensive safety and loss prevention program and conduct and play a lead role in employee safety committee meetings. The Recording Secretary will take meeting minutes and retain all official records and Page 13 proceedings of this committee. Membership shall be on a rotating basis with one-half of the membership rotating every one (1) year. Initial terms in the establishment of this committee shall be for a two (2) year period without rotation. The Building, Planning, and Engineering representatives will change in January of odd -numbered years while the Public Works, Finance, and Community Center representatives will change in January of even -numbered years. Managers have the right to select individuals for multiple terms on the committee. Alternative members may be appointed or selected to serve temporarily in place of a regular member unable to attend a meeting or other committee function. An alternate shall assume all the normal responsibilities of the regular member for the duration of such service. A regular member missing three (3) consecutive meetings or functions without authorization from the Safety Director will be replaced. Functions shall include, but not be limited to, the following: Hold regular monthly meetings to review loss experiences by departments, cost analysis figures, and evaluate the progress of the City's accident prevention efforts. 2. Discuss City policies concerning safety problems at department levels, recommend directives for their elimination when possible, and make recommendations for necessary policy changes to the Safety Director for presentation to the City Administrator as appropriate. 3. Recommend policies for upgrading this program to ensure directives are current and coincidental with current needs. 4. Make inspections and assist in maintaining compliance with Minnesota Occupational Health and Safety Standards. 5. Endeavor to promote good employee safety attitudes and act as a liaison to individual employees and departments concerning safety matters and enforcement. 6. Formulate and execute safety standards, procedures, work rules, and other actions for departments and divisions as deemed necessary. To have a workable safety program for the City, top management throughout all the departments must cooperate with the City Safety Committee to provide the safest workplace possible. The organization of the Safety Committee facilitates the maximum exchange of ideas between personnel and enhances the refinement of policies covering hazards, problem areas, and loss prevention promotion. 1. Responsibilities of the Safety Director and Safety Committee: Page 14 a. To provide personal leadership and direction to the loss control program. b. Interpret City policies about safety and actively support them as an example to those responsible for giving safety equal emphasis and weight with operation matters, cost control, and quality of service delivered. c. Serve as an advisor to the department supervisors at safety meetings. d. Review and approve all accident and incident reports and take required action where indicated to prevent recurrence. e. Assure that employees and supervisors receive training in the principles of hazard recognition and control/Right to Know. f. Establish and maintain a comprehensive accident analysis system in a fashion that will permit retrieval of meaningful data to determine trends or patterns. g. Evaluate preventative maintenance programs so that equipment is properly maintained, and hazards are corrected before use. h. Investigate all accidents whether there has been a loss of time or transference of duty. i. Make periodic inspections of the city -owned or managed buildings, facilities, and work sites throughout the year following OSHA standards. j. Institute new safety programs when the situation warrants and ensure that existing programs are carried out. k. Make certain that records of occupational injuries and vehicular accidents are currently maintained covering all departments in the City. A loss of injuries and illnesses shall be maintained on OSHA form 300- Recordkeeping Requirement. 2. Responsibilities of the Supervisor: The maintenance of a safe working area that has a low incidence of serious accidents must be a key goal for all first-line supervisors; consequently, the primary responsibility for the successful implementation of the City's successful safety program depends on the work of the first line supervisor. The following is a list of the first-line supervisor's safetobligations: a. The supervisor should be familiar with the City Safety Manual and policies, and their responsibility regarding these policies. b. Instruct all employees in the proper and safe use of equipment. Check -off Page 15 list used for seasonal employees. Full-time — "toolbox" checklist and vehicle equipment list. c. Check to see that all employees are wearing the proper work clothes and safety equipment including hearing protection and a hard hat. The supervisor shall not assign work to any employee who is not properly equipped with the prescribed safety gear. d. The first-line supervisor is responsible for informing the employees of safety rules and the enforcement of these rules. A safety evaluation should be considered before conducting work. e. The first-line supervisor must continually inspect and supervise their employees at work. Where unsafe practices are occurring, the supervisor must offer prompt corrective action and monitor performances. Whenever an unsafe act or practice is noted and nothing is done about it, the supervisor is sponsoring an accident. f. The supervisor should promptly investigate and report all equipment and structure (building) damage and accidents and see to it that the appropriate follow-up takes place. g. The supervisor should make certain that all accidents are reported and handled properly. h. The supervisor is responsible for making sure that the worker knows the job, is capable of rendering the service or safely performing the activity, and is not impaired in any way while performing their job. i. The supervisor should work in close cooperation with the City Safety Director to ensure that they are aware of the techniques to limit and control losses in the area. j. The supervisor should keep abreast of current safety developments in their area of responsibility. k. The supervisor should sponsor and support programs to prevent losses and reduce accidents in their area of responsibility. 1. The supervisor should check to ensure that the Human Resources Manager has given all new employees a copy of the safety manual on their first day of employment. 3. Responsibilities of All Employees: a. Perform work in a safe manner. Page 16 b. Be responsible for carrying out the regulations of this manual. All safety procedures must be carried out to ensure the safety of all employees. To accomplish this, all employees will familiarize themselves with the contents of this manual. c. Use all safety equipment issued to them by the department. Any protective clothing issued by the department, such as highway vests, coveralls, hard hats, etc., must be worn when required. d. Encouraged to detect and report to their supervisor any conditions that may be hazardous, any practices in their work area that present the possibility of loss, and to be constantly alert to safety hazards. If a hazard is noted, the employee will immediately notify his/her supervisor. e. Assist co -employees in the performance of their job safety. f. Report any unsafe condition to your chain of command. 4. Reporting of Accidents and/or Damage to Equipment: a. All employees will immediately report to their supervisor, who will complete on proper forms, any accident or injury to themselves. Proper forms will be provided at the department office. b. If a personal injury accident in a motor vehicle happens, regardless of the place of occurrence, the Police/Sheriff s Department must be notified, and a report must be created. 1. Vehicle Accident Reporting a. When a City employee is involved in a vehicular accident while operating a City -owned vehicle, the employee shall call the Police or Sheriff to the scene for investigation and report. b. The supervisor of the employee shall also investigate the collision or. accident within 48 hours of the accident. Investigation in this context does not mean drawing any conclusions, making any statements, or otherwise involving oneself in the police investigation. The supervisor shall confine their facts and findings to names, vehicle number, and similar information. Statements as to liability are strictly forbidden. c. See Accident Reporting Checklist. 2. Incident/Near Miss Report Page 17 a. Close calls or near accident information is frequently as valuable as accident reports in flagging hazardous procedures or conditions. Supervisors shall encourage employees to report details on incidents that nearly produced an accident. Information gained from such reports will then be disseminated to all who can benefit from the lesson. Details of this report shall be submitted in writing to the Safety Committee. E. Application of SafetRules Enforcement a. Every employee is responsible for safety (not only to their well-being but to those around them). Given this, all employees need to be safety minded. To do this, all employees shall have a thorough understanding of the contents of this manual. Safety is basically good common sense. b. Every city employee will be given a copy of this safety manual and sign a form as proof of them receiving it. A copy of the signed form shall be placed in the employee's personnel file. A copy of the safety manual will be available at the department office for all temporary employees to review. C. The city shall provide periodic training to employees on this manual and know trends in injury prevention. 2. Procedures for Complaints a. Under no circumstances shall any complaint be brought to the Safety Director until the following steps have been taken: The complaint must be brought to the attention of the supervisor. 2. If action has not been taken by the supervisor, the department head shall be notified. 3. If no action is taken by the department head, the complaint shall be brought to the attention of the Safety Director. Disciplinary Measures (in conjunction with Union Guidelines or Personnel Policy). a. First Offense: Verbal, written reprimand, suspension, or termination (depending on the severity of the violation), this will include instruction on the error and the method to correct it, at the supervisor's discretion. b. Second Offense: Second letter of reprimand or suspension depending upon the severity of the incident. Page 18 C. Third Offense: Suspension or dismissal depending upon the severity of the incident. 4. All discipline will conform to the grievance procedure of the existing labor contracts and City Personnel Policy. SECTION 2 — PERSONAL PROTECTIVE EQUIPMENT All employees must wear clothing and personal protective equipment suitable to their particular working conditions. It is suggested that all employees wear clothing that will protect them from such accidents/injuries as sunburn, cuts, scratches, etc. Also, it is recommended that all employees working around moving machinery use extreme caution when wearing any type of jewelry such as neck chains, key chains, watch chains, or any other type of jewelry that could get caught in this moving equipment. A. Head Protection 1. Hard hats will be worn by all employees in any area where there is a danger of falling objects or any other hazard that could cause a head injury. 2. All employees operating or driving equipment without a solid top will wear a hard hat at all times. 3. All regulations regarding head protection apply not only to employees but to any individual who may be observing work where hard hats are required. 4. All hard hats must meet ANSI standards. B. Eve Protection 1. Protective eye and face equipment will be worn on all types of work where there is a reasonable probability of injury from flying objects, sparks, acids or other chemicals, grinders, welding equipment, etc. 2. If the hazard warrants, safety goggles and safety glasses will not substitute for face shields, helmets, or other complete face and head protection. 3. All face and eye protection shall be placed near any equipment which warrants their use. They will be placed in such a way that the operator can reach them quickly and easily. 4. Always wear the maximum eye protection. This will help to ensure that the eyes will be fully protected at all times. 5. The city will provide safety glasses to all employees based on the current city safety eyeglass program. Page 19 C. Hand Protection 1. Every precaution must be taken to ensure that the hands will be completely protected. Suitable gloves must be used when handling any type of sharp objects, hot materials, acids, or where there is any danger of hand injury. D. Foot Protection 1. All employees are to wear footwear that covers all areas of the foot. Safety -toed shoes shall be worn by all employees working around the movement of heavy equipment and materials. Moreover, safety -toed shoes shall be worn around any job site where there is a potential foot hazard. 2. Open -toed shoes shall not be worn at any time while working with equipment or in buildings with moving parts and machinery. E. Body Protection 1. All personnel must wear clothing that has been issued to them by their particular department which is appropriate for the season of the year and the jobs to be performed. 2. Appropriate ANSI -approved colored safety vests or safety jackets are required when working around or near traffic, moving vehicles, or mobile equipment (ex. lawn mowers, tractors). F. Hearing Protection MN OSHA RULES — The hearing conservation program requires employees to monitor noise exposure levels in a way that accurately identifies employees exposed to noise at or above 85 decibels (dB) averaged over 8 working hours, or an 8 -hour time -weighted average (TWA). Employers must monitor all employees whose noise exposure is equivalent to or greater than a noise exposure received in 8 hours where the noise level is constantly 85 dB. The exposure measurement must include all continuous, intermittent, and impulsive noise within an 80 dB to 130 dB range and must be taken during a typical work situation. This requirement is performance -oriented because it allows employers to choose the monitoring method that best suits each situation. It is assumed that the proximity of all small engines, air compressors, engines, and machines can produce a dB level greater than those allowed by MN OSHA. Page 110 1. Protectors shall be worn in areas where these types of equipment are operated and in use. 2. Protectors shall be worn when using an air hammer, paving breaker, paving saw, chain saw operation, mowing, weed cutting, and wherever else noise exceeds noise standard limits. 3. Employees are allowed to wear OSHA -approved radio earmuffs. Earbuds, unless approved by OSHA, do not replace approved hearing protection. 4. Employees may wear one Earbud when needing to use hands-free devices, such as driving, but may not wear both Earbuds. SECTION 3 — UPKEEP, FIRST AID, FIRE EXTINGUISHERS A. Housekeeping 1. Good housekeeping is the responsibility of every employee. Moreover, good housekeeping will help to eliminate many potential accidents. Given this, all departmental premises shall be clean and orderly. Locker rooms, restrooms, and lunchrooms are provided for your comfort. It is to your advantage to help maintain a clean and sanitary atmosphere in these areas. 2. All hallways, aisles, stairs, etc., shall be kept clear of all foreign objects. Equipment and materials shall not be left or stored in these areas. 3. No materials shall ever be stored in such a way as to block clear access to fire exits. 4. All equipment, tools, and other materials shall always be stored neatly and out of the way of work and traffic. 5. Floors will be kept in a clean and dry condition to ensure solid footing. 6. Grease, oil, and other debris shall not be allowed to accumulate on the floor. Moreover, if any grease, oil, or flammable liquids are spilled on the floor, an approved absorbent shall be applied immediately. 7. Oily rags shall not be allowed to accumulate around any departmental premises. These rags must be disposed of in covered metal containers. Garbage and rubbish shall not be allowed to accumulate. They shall also be disposed of in Page 111 the proper containers. 8. When not in use, flammable liquids shall not be allowed to stand in open air containers. Whenever possible flammable liquids shall be stored in approved safety containers or cabinets as required by state law. Flammable liquids shall not be stored in any quantity exceeding the fire code and building code. 9. Flammable liquids shall never be stored near welding operations, motor vehicles, spark -producing work, or anywhere else state law prohibits. 10. Materials shall never be stacked closer than 18 inches from any fire sprinkler head. 11. Flammable liquids shall be stored in approved safety containers with sealed lids and manual controls. B. Office and Clerical Work 1. Employees shall always maintain good housekeeping. This includes keeping the floors, aisles, stairs, etc., clear of equipment, slippery substances, and general residue. 2. Employees will report immediately any equipment that has a frayed or cracked electrical cord. 3. All office equipment shall be used and maintained according to the manufacturer's recommendations. 4. If the hazard warrants, all exposed moving parts of power driven office machines shall be covered with suitable guards. 5. Never handle a fan in such a way that the fingers may be struck by the blade. Always unplug the fan before trying to move it. 6. Razor blades, broken glass, sharp objects, etc. shall not be thrown in the waste containers unless properly protected. 7. Unbridged telephone lines, extension cords, etc. shall not be placed across walkways. Bridging will help to prevent anyone from tripping or falling. 8. When not in direct use, all filing cabinet drawers and desk drawers shall be kept closed. Page 112 9. Filing cabinets shall be kept secure so that when the top drawer is opened, there is no danger of overbalancing. 10. Employees should not run down hallways or stairways. C. First -Aid Kits 1. All first-aid kits shall be inspected monthly to ensure that expended items are replaced. Supervisors and his or her designee shall designate those employees to perform said inspections or the city shall hire a vendor who maintains records of such inspections. 2. First-aid kits will be placed at various locations in city offices, garages, some vehicles, etc. as determined by the Safety Director. 3. Employees shall know both the location and contents of first-aid kits. They should be familiar with the proper use of first-aid supplies. 4. Training programs for all City Employees will be conducted periodically in regard to the first aid procedures. D. Fire Extinauishers 1. All city offices, shops, vehicles, warehouses, and similar buildings will be equipped with ABC fire extinguishers as determined by state fire code and/or DOT rules. 2. Every employee shall become familiar with the fire extinguishers in his/her working area and be able to operate them if needed. The Fire Department will provide periodic training on the proper use of a Fire Extinguisher. 3. Portable extinguishers shall be maintained in a fully charged and operable condition and always kept in their designated places when they are not being used. 4. Extinguishers shall be conspicuously located where they will be readily accessible and immediately available in the event of a fire. They shall be located along normal paths of travel as determined by the Fire Chief or their designee. 5. Extinguishers shall not be obstructed or obscured from view. Employees shall avoid storing equipment or materials in such a manner as to obstruct access to Page 113 a fire extinguisher. There shall be no storage within three feet of an extinguisher. 6. Fire extinguishers shall be visually inspected monthly by a safety committee member and initialed on the appropriate inspection form. They shall be recharged or replenished immediately after use and serviced annually to assure a high probability of operation when needed. 7. If it is necessary to remove a fire extinguisher for recharging, replenishing, inspection, or for any other reason, replacement units shall be provided by the company working on the extinguisher. 8. By law, all vehicles transporting explosive materials must be equipped with fire extinguishers. All other vehicles required to carry fire extinguishers will be determined by the Safety Director. 9. All drivers will be responsible for keeping the fire extinguisher in their vehicle and visually inspecting it monthly. SECTION 4 — OCCUPATIONAL INJURY CONTROL The effectiveness of occupational injury control is directly related to the quality of supervision existing, a thorough understanding of the hazardous jobs to be accomplished, and daily operations that consistently follow practices specified in published work rules. A. Job Safety Analysis for Hazardous Work To eliminate accidents in high -hazard areas, it is recommended and encouraged that each supervisor thoroughly checks with workers on the hazards that exist and guarantees that they understand the methods of doing each job safely when such hazards cannot be eliminated. Relying on memory alone during the instruction of an employee is assurance that some important items may be overlooked. It is therefore essential that the supervisor use published and approved work rules that define each hazardous task the employee is responsible for and define the correct work procedures for its safe accomplishment. This enables the supervisor to attain a consistent quality of instruction that develops employee confidence. By providing the employee with a copy of the work rules after instruction, the employee has a ready reference for review at any time. Procedures for job safety analysis are as follows: 1. The job is broken down into basic steps. These steps describe what is to be done in sequence. Omit details that have no bearing on the objective. Page 114 2. After the steps are listed, each step is analyzed for hazards that could cause an accident. The purpose is to identify as many hazards as possible, whether produced by the environment or connected with the mechanics of the job procedure so that each step of the entire job can be done safely and efficiently. 3. When the hazards and potential accidents associated with each step are identified and their causes understood, ways of eliminating them shall be developed. These are four ways in which this can be handled. a. Eliminate the process or operations or provide a substitute action that can be done without the hazard, or b. Isolate the process or operations to eliminate or minimize the hazard, or c. Provide guards or automatic devices to eliminate or minimize the hazard, or d. Provide personal protective equipment and enforce its use to eliminate the possibility of injury. 4. Using the information gathered from the first three steps, division work rules shall be written, disseminated among all employees, and maintained on file for periodic review. This becomes a document to assist the supervisor in instructing his or her employees on the safe method of performing their jobs and what protective equipment will be required. It also provides each employee with a source of information for occasional review. B. Job Safe . Training No Supervisor shall assume that a newly hired, newly assigned, or reassigned employee thoroughly knows all the safe job procedures. Employees shall be trained. The four - point method of job instruction has been found best for all hazardous operations: Preparation, Presentation, Performance, and Follow-up. 1. Pre arp ation a. Define that job and find out what the employee already knows about safety job procedures. b. Get the employee interested in learning the job. c. Place the employee in the correct position according to abilities and Page 115 training. 2. Presentation a. Tell, show, and illustrate one important step at a time. b. Stress each key point. c. Instruct clearly, completely, and patiently, but cover no more than the employee can master each time. 3. Performance a. Let the employee do the job; coach as necessary. b. Have the employee explain each key point as the job is repeated. c. Make sure the employee understands. d. Continue until the employee can demonstrate ability (written test with certification). 4. Follow-up a. Put the employee on the job alone. b. Designate where and how to get help. c. Check frequently and encourage questions. d. Taper off extra coaching and close follow-up. C. Occupational Injury Review by City Accident Safety Committee Any occupational injury that results in a disability causing loss of work of one day or more, or a serious first aid case that necessitates extended light duty for the employee, or any near accident deemed serious by the Safety Director, the supervisor, the department, or division head, shall be reviewed by the City Accident Safety Committee. The City Accident Safety Committee shall also review all vehicle and equipment incidents that result in physical damage, or cause injury, to determine the cause of the incident. The cause shall then be used to mitigate future incidents if possible. Page 116 The City Accident Safety Committee will objectively review occupational injuries for the sole purpose of defining the exact cause, ruling whether it was preventable or non- preventable, and recommending the necessary corrective actions that will prevent its recurrence. The functions of the City Accident Safety Committee shall be as follows: 1. Interview the involved employee and his or her immediate supervisor to obtain all available facts on the case. 2. Convene as soon as necessary or warranted after the accident to consider all evidence and reports (monthly meetings). 3. Verify equipment failure or malfunction (if this is claimed or determined to be a cause) through the use of maintenance work orders of laboratory analysis reports, if warranted. 4. Determine if the employee had been briefed on, and was complying with, all published work rules and operating instructions. 5. Determine the exact cause of the accident (i.e., ignorance of work procedures, poor supervision, unsafe equipment, lack of equipment, or other causes). 6. Review the injured person's past work record. 7. Report in writing to the supervisor, department, or division head on what the Committee finds to be the cause factors and make recommendations for actions to be taken that will reduce the likelihood of a recurrence. SECTION 5 — MOTOR VEHICLE COLLISION CONTROL AND OPERATION OF MOTOR VEHICLES The operation of vehicles is indispensable in conducting City business, and how each vehicle is handled directly affects the production of each respective City department and division. Vehicular collisions are potentially the most costly loss we can incur when the summation of property damage, bodily injury, fatalities, and liability suits is considered. A. General Policies Selection of employees required to drive full or part-time shall be done with care. The lives of people and the professionalism of City employees are under public evaluation every time a City vehicle is operated, and it is of paramount importance that only employees who have a healthy attitude toward their driving responsibilities be assigned to driving tasks. Page 117 Drivers of City vehicles shall be considered qualified when capable of meeting the following criteria: 1. Possess a valid driver's license of the proper class. 2. Capable of passing eye tests that determine visual acuity (near or far), vertical and lateral balance, fusion, depth perception, field of vision, and color recognition. 3. Capable of passing a City physical examination when a question of fitness to drive arises because of prolonged or serious illness or continued vehicle incidents. 4. Capable of passing written tests on driving regulations whenever required. 5. Capable of successfully passing a driver check ride administered by his or her supervisor. 6. Capable of demonstrating familiarity with the type of vehicles assigned, including pulling a trailer if applicable. 7. Capable of passing a review of their driving record each year. 8. Successfully pass random drug and alcohol tests, when required of the position. Employees driving City vehicles maybe required to attend Defensive Driving Courses and periodic refresher courses. 1. Assignments for classes maybe made by the employee's supervisor to maintain satisfactory work schedules. 2. Frequency of employee attendance of Defensive Driving Courses may be determined by the supervisor when a review of records indicates a need for training. 3. New employees required to drive City vehicles may be required to complete a Defensive Driving Course satisfactorily before starting their driving assignment. 4. Any driver involved in a preventable collision or demonstrating questionable driving capabilities may be required to be retrained in a Defensive Driving Course. Page 118 B. Responsibilities Employees having a need for the use of City vehicles shall: 1. Assume full responsibility for their driving record while on duty. 2. Review the City Safety Committee decisions on accidents and take all steps necessary to prevent a recurrence. 3. Review established policies on disciplinary actions that will be taken against employees who show a repeated disregard for good driving practices. 4. Insist that all assigned vehicles are maintained adequately for safe operation. 5. Conduct a daily inspection of assigned vehicle for safety discrepancies, malfunctions, signs of abuse, unreported damage, and cleanliness. Notify maintenance of any needed repairs as soon as possible. 6. Review and participate in City driving training at least once every three years to promote defensive driving. 7. Review each preventable vehicle collision and unsafe driving report with their supervisor to emphasize management's intolerance of irresponsibility behind the wheel. 8. Drive responsibly and pay full attention to the road and your surroundings while loading and offloading. The use of cell phones and mobile devices is prohibited while driving and using equipment such as lawnmowers, tractors, loaders, and the like. Equipment should be stopped when using a mobile device. a. Exce tp ion: Emergency personnel are excluded from this policy when using equipment to locate and direct incidents. Supervisors, having direct authority over employees, shall: 1. Ensure that employees do not drive any City vehicle unless they have a valid driver's license and are familiar with State and City driving rules and regulations. 2. Ensure that only authorized personnel operate City vehicles, special-purpose vehicles, and trucks. Page 119 a. An employee shall not be certified as authorized to operate a special purpose vehicle until he or she has satisfactorily demonstrated their complete familiarity with its functions. The employee shall thoroughly understand the vehicle operating instructions, vehicle limitations, emergency procedures and be able to successfully pass an operator's checkout test to the satisfaction of their supervisor. b. These procedures shall be accomplished for each type of special- purpose vehicle and truck the operator is required to operate. 3. Be alert in observing unsafe driving practices of City employees and ensure that action is taken immediately to correct the driver. 4. Review all preventable vehicle collisions with employees at City Safety meetings and discuss each unsafe act that was responsible so that something can be gained from the loss. 5. Supervisors shall periodically ride with special purpose vehicle and truck drivers to check for compliance with operating instructions and traffic regulations. 6. Check to see that unsafe vehicles are not driven until the vehicle maintenance shop has corrected safety discrepancies. 7. Fully utilize the decisions and recommendations handed down by the City Safety Committee. C. Operation of Motor Vehicles 1. All city vehicles shall be driven following the motor vehicle laws of the State of Minnesota. They also should be driven according to departmental procedures. The fire department shall follow all statutes and rules as outlined by the Minnesota Dept. of Public Safety while driving an emergency vehicle. a. Exception is given to those vehicles defined as "Emergency Vehicles" by state statute. 2. All employees and their passengers shall always wear seat belts in any City vehicle or piece of equipment so equipped, according to the State Statute of the State of Minnesota. Page 120 3. While any vehicle is being refueled, all ignition systems shall be shut off and no smoking or open flame is allowed. The operator must stay with vehicle during refueling at all times. 4. Transmitters such as cell phones, handheld radios, and the like shall not be used while the fuel tank is being filled as they can trigger an explosion and/or fire. No employee shall ride on the running board, fender, hood, tailgate, etc. of any vehicle unless it is designed to do so. No employee shall jump off any vehicle while in motion. 6. No employee shall back any vehicle into any area that has not first been carefully inspected for obstacles. A ground guide is required whenever possible. 7. No employee shall drive any vehicle unless it has first been checked daily for safe operation. This includes walking completely around the vehicle checking for correct operation of lights, brakes, horn, tires, turn signals, etc. If the vehicle is deemed unsafe, it shall not be driven until all systems are operating properly. All fire department vehicles used for responses will be checked and inspected after every incident that they respond to. 8. Employees may wear one earbud when needing to use hands-free devices, such as driving, but may not wear both earbuds. This shall not prohibit the use, however, of hearing aid devices by persons in need thereof or fire trucks that require such use. 9. No employee shall drive any vehicle in which any type of load has blocked clear vision to the back or sides unless equipped with mirrors which give sufficient vision. 10. A red flag shall be attached to any material which protrudes four feet or more to the rear of any vehicle. In night-time operations, a red light must be used. 11. All loads on any vehicle must be properly distributed to prevent shifting. 12. When there is a danger of any equipment being damaged because of shifting, such equipment shall be secured properly. When necessary, such equipment will also be padded. 13. Back-up warning bells and alarms on trucks shall always be in proper working condition. 14. Any slow-moving vehicle being driven on public streets shall have safety Page 121 flashers, including all strobe lights, operating when the vehicle is so equipped. 15. All vehicles designed to travel at speeds of 25 miles per hour or less must be equipped with a Slow -Moving Vehicle a emblem as required by law and or comply with the Minnesota Manual for Traffic control devices. 16. Running boards and steps on any vehicle should be covered with a non -slip material. 17. Where applicable, lights, windows, running boards and steps shall be cleaned frequently during ice and snow operations. 18. All vehicles must use extreme caution when crossing any railroad crossing. 19. Any vehicle used in transporting hazardous materials shall be properly marked and come to a complete stop before proceeding across any railroad crossing. 20. All employees exposed to vehicular traffic shall be issued and required to wear approved OSHA safety vests as required or other clothing when exposed to this hazard. 21. When operating heavy equipment around work crew, both a visual and an audible command shall be received by the operator before he or she moves the piece of equipment. 22. Parking of Motor Vehicles a. All vehicles shall be parked in a safe manner. If parked on a slope, the wheels shall be turned toward the curb. The proper parking gear shall be used. If the hazard warrants, blocks will be placed under the wheels as an additional precaution. b. When it is necessary to park in the traffic lane of any public roadway, appropriate signs, cones, four-way flashers, etc. shall be used. c. No vehicle shall park over the crest of a hill or on a curve where vision is impaired. However, if the emergency is such that this is not possible, flag person and warning signs must be placed far enough ahead to prevent any accidents. Page 122 D. Vehicle Accident Reporting 1. Purpose a. To provide instructions and procedures in the event of any accident with a City vehicle. 2. Definition a. An accident with a City vehicle is any action or situation involving a City vehicle that results in damage to a City vehicle, damage to City property, bodily injury, or damage to another's property as a result of being struck by a City vehicle. 3. Scope a. This rule applies to all personnel of the City of Andover including the Fire Department. 4. Responsibility a. It is the responsibility of the Supervisor to see that Finance/Human Resources are notified of the accident, as soon as possible, and that all forms are properly filled out. It is the responsibility of the Supervisor to take photographs of the incident and to contact Law Enforcement whenever private property or personal injury is involved, or they are otherwise requested. 5. Procedure ACTION TO BE TAKEN AT AN ACCIDENT: a. Involving City Vehicles: When a City vehicle is involved in an accident, the employee will immediately notify their supervisor about the accident by giving the following information: 1. Identification of the vehicle involved. 2. Location of the accident. Page 123 3. Number of persons injured, if any, and the severity of the injuries. 4. As much other information as possible on the extent of damage. The Supervisor will ensure that the accident is properly documented and photographed. The Accident Report Envelope in each City Vehicle Contains: 1. Minnesota Motor Vehicle Accident Report (only if damage exceeds $1000.00 or if there is a personal injury). 2. Certificate of Insurance. 3. Accident Reporting Checklist. b. Accidents Involving Civilian Vehicles: When a City vehicle is involved in an accident, the employee will immediately notify their Supervisor about the accident by giving the following information: 1. Identification of the vehicle involved. 2. Location of the accident. 3. Number of persons injured and severity of injuries, if any. 4. As much information as possible on the extent of damage to the vehicle involved. Make no statements concerning the accident to anyone except to your Supervisor or Law Enforcement. 5. The Supervisor and/or employee will record the names of as many non -department witnesses as possible. 6. They should request that drivers of any vehicles involved in the accident, if uninjured, remain at the scene of the accident until the arrival of Law Enforcement. Page 124 7. Unless traffic congestion is evident, do not permit the movement of any vehicles involved in the accident until authorized to do so by Law Enforcement. c. Post Accident Drug and Alcohol Testing: The Supervisor will determine if the employee involved in the accident is required to complete a post -accident drug and alcohol test. The following criteria will require that a post -accident test must be performed by the City: 1. Human Fatality 2. Bodily injury with immediate medical treatment away from the scene. 3. Disabling damage to any motor vehicle requiring tow away from the scene. 4. The Supervisor determines that the employee's performance could have contributed to the accident. NOTE: When investigating minor accidents, there is no need to keep employees overtime to obtain statements if the investigation can be deferred until the next day. ACCIDENT REVIEW COMMITTEE An accident review committee will review each motor vehicle accident through quarterly meetings. Copies of accident documentation will be available to the Accident Review Committee. The purpose of the Committee is to determine what can be done to prevent future similar accidents. Accident Reporting Checklist - Employee ❑ Immediately notify the Supervisor. Notifications should include: o Vehicle involved. o Location. o Has Law Enforcement been notified? o Number and severity of injuries if any. If possible, this should be done over the phone. o Ability to move the vehicle. ❑ Make no statements concerning the accident to anyone except to Law Enforcement and Supervisors. Page 125 ❑ If the Supervisor is not immediately available, record the names of as many non - department witnesses as possible. Regardless of the amount of damage, even if no damage, get the license number and name of the other driver. Take a picture if possible with a phone of license and license number. ❑ Request that drivers of any other vehicle involved remain on the scene until Law Enforcement arrives. ❑ Forms to give civilian parties wishing to file a claim: o Give them the Finance Manager's contact information. ❑ Certificate of Insurance o Proof of insurance for the City — Certificate. Accident Reporting Checklist - Supervisor ❑ Immediately notify Finance/Human Resources. Notifications should include: o Vehicle involved. o Location. o Number and severity of injuries if any. If possible, this should be done over the phone. o Ability to move the vehicle. ❑ Make no statements concerning the accident to anyone except to Law Enforcement. ❑ Record the names of as many non -department witnesses as possible. Regardless of the amount of damage, even if no damage, get the license number and name of the other driver. Take a picture if possible with a phone of license and license number. ❑ Request that drivers of any other vehicles involved, in injured, remain on the scene until Law Enforcement arrives. ❑ Forms you will need to consider filling out: o Vehicle Crash/Damage Notice form. o First Report of Injury (even if no injuries, still fill out stating no injuries). o Supervisor's Report of Accident. ❑ Forms to be given to civilian party wishing to file a claim: o Notice of Claim to City of Andover. Page 126 o Give them Finance Manager's contact information. ❑ Certificate of Insurance o Proof of insurance for the City — Certificate. ❑ Determine if a Post Accident Drug and Alcohol Test is required. The following criteria will require that a post -accident test must be performed by the City: o Human Fatality. o Bodily injury with immediate medical treatment away from the scene. o Disabling damage to any motor vehicle requiring tow away from the scene. o The Supervisor determines that the employee's performance could have contributed to the accident. Page 127 SECTION 6 — OTHER EQUIPMENT A. General Rules 1. All equipment shall be maintained according to the manufacturer's specifications. All equipment will be kept in good operating condition. 2. If any equipment is defective in such a way as to inhibit the safety of the operator or others nearby, such equipment shall be red tagged and shall not be used. 3. All equipment that is deemed unsafe shall be removed from service, reported to maintenance, and not used until such equipment has been repaired. If a service form is required for a daily inspection, it is required to turn that in as well, so maintenance knows what the problem is with the equipment. 4. All employees shall immediately report to their supervisor the discovery of any damaged equipment. The appropriate form/work order shall be completed and forwarded to supervisor. 5. All equipment shall be properly inspected prior to use according to departmental specifications. 6. Before using any piece of equipment, employees shall make a visual inspection to determine its condition. 7. No tool shall be used that has been taped to repair a split, crack, or splinter in the handle. 8. No employee shall throw tools or materials off any type of elevated structure. This includes the throwing of equipment down in excavations, manholes, etc. Tools must be handed, not thrown, to other workers. If the height warrants it, tools shall be sent up and down by hand lines in safe containers, or ties with proper knots. 9. No employee shall carry pointed tools or open -edged tools in their belt or pocket unless fully covered and protected. 10. Repairs shall not be attempted on any type of operating machinery. Shut off all equipment for repairs. 11. Misuse of equipment is prohibited. All equipment shall be used for the purpose for which it was intended. Page 128 12. Equipment shall not be modified outside the manufacturer's recommendation. B. Transportation 1. No potential hazardous object shall be transported on the seat, under the seat, floorboards, dash, or anywhere in the cab unless there is a tool kit provided for that purpose, or it is properly secured. 2. When transporting any kind of construction equipment such as tractors, mowers, etc. on a flatbed trailer, the driver must make sure that such equipment is securely tied down with load binders or other adequate means. 3. Special care must be exercised in loading any equipment to make sure that such equipment will not shift or fall during time of transport. 4. All tools with sharp or pointed edges shall be stored in a safe and proper manner in the containers provided. C. Upkeep 1. All equipment must be maintained in such a way as to always ensure proper working conditions. Equipment not in proper working condition shall be red tagged and not used. Examples: sharp tools, cutting edges. 2. All cutting tools must be kept sharp to prevent slips or rebounds which can cause wounds. The cutting blade shall be securely fastened to the handle. 3. All tools shall be returned to their proper storage areas after each use. While being stored, all cutting tools will have adequate guards. Knives, etc. shall be kept in sheath or scabbard, holders, or hangers. D. Use of Ladders Ladder work in itself is a hazardous situation. Most accidents occur because the ladder has not been secured in the proper position. Therefore, to establish the safest method for placing a ladder these general rules shall be followed: 1. Divide the height of the ladder by five and add two feet, thereby establishing the distance between the butt of the ladder and the object against which the ladder is to be placed. Page 129 2. No employee shall climb any ladder which has not been visually checked for loose rungs, cracks, etc. No employee shall climb any ladder that is not securely braced. 3. Ladders are not to be used on slippery surfaces, unless adequate safety precautions have been taken. Some of these precautions include: a. Bracing the ladder against a fixed object b. A second employee holding the ladder to assure a secure, solid footing. When bracing the ladder, the employee should stand on the outside of the ladder so he is able to quickly respond should equipment fall from above. 4. Ladders which have broken, or split rungs and side rails are not to be used. Employees shall immediately report any damaged ladders to their supervisor. 5. Barricades such as cones or caution signs shall be placed around any ladder where there is a danger of falling tools, paint, materials, etc. 6. Two employees shall never be allowed to work on the same ladder at the same time, unless the ladder was built for a two -person operation. 7. Unless it is necessary, no ladder shall ever be placed in front of a door opening. However, if this cannot be avoided, the door shall be locked, and adequate warning signs placed on both sides of the door. 8. Never stand on the top rung or step of a ladder to do any type of work. Employees shall use a ladder that is long enough to reach the working area. 9. Ladders shall never be placed on top of boxes, etc. to gain additional height. Ladders shall always be placed on a solid footing. 10. Before using a stepladder, employees must make sure that the cross bracing which holds the ladder open is down and securely locked. 11. When raising or lowering an extension ladder, always place the hands on the side rails, not the rungs. 12. Ladders shall not be used as runways, scaffolds, etc. Page 130 E. Welding/Hot Work 1. When welding, proper safety equipment must be worn such as shielded eyewear, apron, and gloves. 2. Before welding operations begin, employees must do the following: a. Check for weak spots in the gas lines. b. Inspect cylinder valves and hoses for leaks. c. Check the immediate area for combustible items in which a fugitive spark could ignite a fire. 3. The Combination of oil or grease and oxygen is extremely flammable. Therefore, oxygen cylinders shall not be handled with greasy or oily gloves, and oxygen line fittings shall never be. 4. A jet of oxygen must never be permitted to strike an oily surface, greasy clothes, or enter a fuel oil or other storage tank. 5. Cylinders shall be kept far enough away from actual welding or cutting operation so that sparks, hot slag, or flame will not reach them, or fire- resistant shields must be used. 6. All empty cylinders must be securely closed and labeled "Empty". 7. Cylinder valves must be closed during the following circumstances: a. When cylinders are empty. b. When cylinders are being moved. c. When cylinders are not in direct use. 8. Cylinders shall be kept away from any metal or conductive surface which might be used as a grounding device for electrical current. 9. If cylinders are found to have leaky valves or fittings which cannot be' stopped by closing the valve, the cylinders shall be taken outdoors away from sources of ignition. 10. A hammer or wrench shall not be used to open cylinder valves. If valves cannot be opened by hand, the employee must notify his/her supervisor. Page 131 11. When it becomes necessary to transport pressurized vessels (chlorine, oxygen, acetylene tanks, etc.) they shall always be transported in an upright position. Suitable hand trucks shall be provided for that purpose. When pressurized vessels are transported on a vehicle, they shall be anchored in an upright position to prevent damage to the pressurized vessel by falling. 12. Metal and other material which has been heated by welding or similar operations shall be allowed to cool in a nonflammable area. 13. All pressurized vessels must be in an upright position when in use or in storage. 14. Whenever arc or wire -feed welders are in use, protective screens will be in place. 15. Electrical Welding a. Grounding of welding frames shall be inspected to determine their soundness. b. Before welding begins, employees must inspect electrode cables to check that they are free from cracks and worn areas. c. Electrode holders are to be stored in an area where they cannot contact persons, conducting objects, or compressed gas containers. 16. Appropriate backflow valves should be installed on gas operated welding equipment. 17. Fire Safety a. Prior to welding a safety check should be performed to assure there is no potential fire problem associated with the welding process or a fugitive spark. b. Approved welding curtains shall be used anytime hot work is being performed. c. A fire extinguisher is required within 30 feet any time there is hot work being performed. d. Once hot work is completed, the area shall remain occupied for at least 30 minutes to assure there is no fire. Page 132 PART 2 — PUBLIC WORKS SECTION 1— STREET DEPARTMENT A. Street and Highway Operations 1. General Rules a. All employees exposed to vehicular traffic shall wear approved highway safety vests, OSHA Class 3 in good, clean condition. b. To minimize hazards from passing traffic, road crews shall park as far off the traffic lane as possible. Cones, barricades, and/or warning signs must be placed before work begins per the appropriate Minnesota Manual on Uniform Traffic Control Devices. c. Barricades and warning signs on temporary stands shall be erected in such a manner that they will withstand the force of wind and perhaps slight bumps from passing vehicles. d. Flashing amber lights shall be used at night as alerting devices for warning to oncoming traffic. e. To attract the approaching driver's attention, traffic control devices must be in the proper position and in good or operable condition. Damaged, defaced, or soiled signs must be cleaned, repaired, or cleared, or replaced. f. "Workers" signs shall not be left in place when the crew is not working. All warning signs must be removed immediately upon completion of work. g. Should it be necessary to leave equipment unattended or stack materials upon the roadway or right-of-way that could create a safety hazard, warning devices, flashing lights, and/or flags shall be placed that will adequately mark the hazard in daylight and in darkness. h. To minimize the need to cross the road, crews shall work one side at a time, unless required to work on the centerline. i. Employees must be extremely careful when they leave the center of the road or area protected by traffic control devices. Page 133 J. Employees should always face traffic whenever possible. k. The Minnesota Manual on Uniform Traffic Control Devices shall be followed for the proper placement of signs and barricades for all construction zones. 2. Flag Person a. For proper application of traffic control devices in short-term work zones, refer to the latest edition of the Minnesota Manual on Uniform Traffic Control Devices, Temporary Traffic Control Zone Layouts Field Manual. Each department head and lead person will have a copy for you to look at. B. Equipment Operations 1. Following are some major hazards for which operations should always be alert: a. Striking individuals or other equipment, particularly with the blades. b. Unexpected tipping of equipment on inclines. c. Loss of control of the vehicle on steep inclines. d. Sudden movements of parts while machines are being attached to other earthmoving equipment. e. Sudden collapse of embankments where equipment is working. f. Blows from limbs of trees or when passing under overhead obstructions. g. Collisions with other vehicles in uncontrolled traffic within the work area. Page 134 2. General Rules a. Before starting equipment, operators will make sure that all operating controls are in the neutral position and other work persons are clear. b. Before leaving equipment off site or in the parking lot, operators will make sure that plows are dropped and the wings are chained up, emergency brake is on, keys are removed, and the machine is locked up. c. No more than the required number of operators or trainees shall be on the machine during operation. d. No employee shall ever ride in the scoops of earthmoving machinery. e. The buckets of loading machines are not to be used as elevators to lift personnel. f. Work persons shall not sit in front of or behind parked machines because of the possible risk of injury if the machine is suddenly started. g. Before the actual operation begins, always study the work area for such things as traffic, holes, mud, ice, smoke, etc. h. Operators shall gear down before starting down long, steep inclines. i. When loaders are driven empty, the bucket should be no more than 36 inches from the ground. J. Operators of backhoes shall not allow the boom or the load to pass over any individual. k. All personnel working around machines must wear a hard hat when falling objects could cause injury. 1. Unless necessary, the operating controls shall never be left unattended while the engine is running. m. ALWAYS drive at a safe speed. n. Before starting equipment, always check the tires, brakes, etc. and fill out the Drivers Vehicle Inspection Report sheet. o. Always keep equipment free of grease on rails, pedals, knobs, floors, etc. Page 135 p. Machines shall be driven slowly off the road to avoid the sudden dropping of one wheel. q. Employees are not to jump off heavy equipment. They shall use the steps and handholds provided and maintain three points of contact when boarding or off -boarding. r. OSHA regulations require that every earthmoving or compacting machine that has an obstructed view to the rear will have an operating reverse signal alarm when it is in reverse gear unless its maneuvers are controlled by a signal person. s. Operators shall not stop or turn road equipment on a curve or at the crest of a hill unless they can clearly see approaching traffic for at least one thousand (1,000) feet. t. Hard hats are mandatory in areas where there is a risk of head injury from impact, falling objects, or flying debris. They are also necessary when working near overhead equipment, like a backhoe, or when they are a requirement for the job site or business. 3. Signals a. Advance warnings and flagpersons must be placed at any point under construction where construction vehicles cross traffic lanes. b. Construction machinery operating in close quarters, adjacent to excavations, buildings, work persons, or other equipment which constitutes a hazardous working condition shall be under the control of a signal person. c. Advance warning signs must be placed on all roads under construction where heavy equipment is operating. 4. Repair Work a. Before repairs or attachments are made, operators shall make certain that the motor is not running. If the equipment must be operated to make repairs on attachments, extreme caution shall be used. b. No employee shall be allowed to work under any raised part of heavy equipment unless it is blocked up or until "lock out -tag out" procedures Page 136 have been put in place. c. Employees shall use guide pins or alignment bars when aligning equipment or installing accessories. C. Excavations, Trenching, and Shoring 1. General Protection Requirements. a. All employees shall wear the personal protective equipment issued to them by the department. Hard hats shall be worn when working in excavations when a possibility of head injury exists from falling objects. b. Employees exposed to vehicular traffic or construction activities will wear the proper level of reflectorized safety vest at the minimum. c. Daily inspections of excavations shall be made by a competent person. If evidence of possible cave-ins or slides is apparent, all work in the excavation shall cease until the necessary precautions have been taken by the supervisor to safeguard the employees. 2. General Requirements a. All excavations shall be properly barricaded by signs, cones, fencing, etc., to prevent public access near the work site. b. If a sidewalk area is disrupted by excavation work, employees shall provide pedestrians with an alternate route if possible. c. When working in any type of excavation, employees must make sure that they always have an immediate means of exit. d. There shall always be a minimum of two (2) persons plus an operator on all trenching and excavations. A trench is defined as a narrow underground excavation that is deeper than it is wide, and no wider than 15 feet (4.5 meters). e. All employees must exit the trench when heavy equipment is excavating around gas or electric lines. Equipment must cease operations when an employee enters the trench. f. All employees must exit the trench prior to heavy equipment compactor operation on site. Page 137 g. All employees must exit the trench when heavy equipment is backfilling the trench. h. Employees must not enter a trench that does not meet OSHA requirements. 3. Specific Excavation Requirements a. Prior to opening an excavation, effort shall be made to determine whether underground installations, i.e., sewer, telephone, water, fuel, electric lines, etc., will be encountered and, if so, where such underground installations are located. When the excavation approaches the estimated location of such an installation, the exact location shall be determined and when it is uncovered, proper supports shall be provided for the existing installation. Utility companies shall be contacted and advised of proposed work prior to the start of actual excavation. "Gopher One Call" b. Excavations shall be inspected by a competent person after every rainstorm or other hazard -increasing occurrence, and the protection against slides and cave-ins shall be increased if necessary. c. Before entering any excavation, employees must first make sure that excavated material is stored and retained at least two feet or more from the edge of the excavation. d. Division ditches, dikes, or other suitable means shall be used to prevent surface water from entering an excavation and to provide adequate drainage of the area adjacent to the excavation. Water shall not be allowed to accumulate in an excavation. 4. Specific Trenching Requirements a. Banks more than five (5) feet high shall be shored, laid back to a stable slope, or some other equivalent means of protection must be used to safeguard against cave-ins. b. When employees are working in trenches four (4) feet deep or more, they must make sure they have an adequate means of exit, such as a ladder or steps. This exit shall be located as to require no more than twenty-five (25) feet of lateral travel. Page 138 c. Portable trench boxes or sliding trench shields may be used for the protection of personnel in lieu of a shoring system or sloping. Where such trench boxes or shields are used, they shall be designed, constructed, and maintained in a manner which will provide protection equal to or greater than the sheeting or shoring required for the trench. d. Backfilling and removal of trenching supports shall progress together from the bottom of the trench. Jacks or braces shall be released slowly, and in unstable soil, ropes shall be used to pull out the jacks or braces from above after employees have cleared the trench. e. Employees are required to follow all OSHA regulations regarding trenching and excavations as stated in CFR 1926.650, 1926.651 D. Garage 1. A safety tire rack, cage, or equivalent protection shall be used when inflating heavy-duty tires whether they are split ring, split rims, or rims equipped with locking rings or similar devices. 2. When working under dump boxes that are in the raised position, a safety prop must be used, and/or "lock out- tag out' procedures must be followed. 3. Employees are not to rely upon jacks to support equipment raised for inspection or repair. Blocks or other types of support must be used to stabilize the load. 4. Good housekeeping shall always be maintained. Spilled grease or oil must be cleaned up immediately. Tools and other equipment must be placed in their proper storage areas when not in use. 5. If an engine is operating while in the shop, the exhaust evacuation system must be put into operation. 6. During the operation of the hoist, the safety latch must always be engaged. Page 139 E. Chain Saws / Brush Cutters 1. Chainsaw operators must wear safety glasses, hard hats, chaps, gloves, ear protectors, and other prescribed safety equipment. 2. The motor of a chain saw must be shut off during the following circumstances: a. No refueling shall be done until the exhaust system is sufficiently cooled. b. While unattended. c. While being carried from one location to another. d. While adjusting the chain or the cutting bar. 3. While in operation, the chain saw must be held with both hands. 4. Never cut directly overhead. 5. When not in use, the chain or the saw must be suitably guarded. 6. When starting a chain saw, make sure the chain brake is on and functioning properly, it must be placed against a solid support. F. Woodchipers 1. What to chip a. Only attempt to chip clean wood that is not larger than what the chippers feed wheels will allow. The chipper's blades move at extremely high speeds which could cause chipped pieces to act like shrapnel flying back at extremely high speeds. 2. Whatnot to chip a. Dirty or muddy wood will dull the blades of the machine and lead to potential safety hazards. Do not attempt to feed any material besides wood into the hopper. Make sure to look out for stones, metals, or other hard objects. Things like these can quickly and easily jam the machine, or worse, shoot back out at you. 3. Best ways to feed the machine Page 140 a. Position yourself to one side of the machine to avoid being injured by any material that is kicked back. Staying on the side with the controls will ensure you have easy access to shut off the chipper in an emergency. Never under any circumstances use your hand to push wood into the feed area or attempt to kick materials in with your feet. If a branch gets stuck and needs a push, use a manufacturer -recommended push paddle or use a long branch that will give you the leverage you need while keeping your hands a safe distance from the feed wheels. 4. Protection is key a. Personal Protection Equipment (PPE) is a necessity when using a woodchipper — at a minimum safety glass, a hard hat with face protection, hearing protection, hand protection, and safety -toed work boots are a must. These particular items are only the minimum requirement when using a woodchipper. Consider other precautions such as heavier jeans, long sleeves, and the like. Each of these items plays a role in shielding you from debris. G. Lockout/Tag-out Policy Purpose This establishes the City of Andover policy for protecting employees who must do service or maintenance on machines or equipment and who could be injured by an unexpected start-up or release of hazardous energy. Service or maintenance includes erecting, installing, constructing, repairing, adjusting, inspecting, unjamming, setting up, troubleshooting, testing, cleaning, and dismantling machines, equipment or processes. This policy will ensure that machinery or equipment is stopped, isolated from all hazardous energy sources, and properly locked or tagged out in accordance with OSHA code Title 29, Section 1910.147. Scope This policy applies to all City of Andover employees who may be exposed to hazardous energy during service or maintenance work. Uncontrolled energy includes potential, kinetic, flammable, chemical, electrical, and thermal sources. Employer and employee responsibilities The City of Andover is responsible for implementing and enforcing this policy. All employees must comply with this policy. Page 141 Supervisors must enforce the use of lockout and tagout devices when employees do service or maintenance work and may be exposed to hazardous energy. Employees who do service and maintenance work must follow the lockout/tagout procedures described in this policy. Employees who work in areas where lockout/tagout procedures are used must understand the purpose of the procedures and are prohibited from attempting to restart machines or equipment that are locked or tagged out. Lockout and Tag -out devices Lockout and tagout devices must meet the following criteria to ensure that they are effective and not removed inadvertently: 1. Lockout devices must work under the environmental conditions in which they are used. Tag -out device warnings must remain legible even when they are used in wet, damp, or corrosive conditions. 2. Lockout and tag -out devices must be designated by color, shape, or size. Tagout devices must have a standardized print and warning format. 3. Lockout devices and tag -out devices must be strong enough that they can't be removed inadvertently. Tag -out devices must be attached with a single - use, self-locking material such as a nylon cable tie. 4. Any employee who sees a lockout or tag -out device must be able to recognize who attached it and its purpose. 5. Each lock must have a unique key or combination. Energy -isolating devices are the primary means for protecting City of Andover employees who service equipment and must be designed to accept a lockout device. Energy isolating devices must clearly identify the function. Electrical energy source Lockout or tag -out of electrical energy sources must occur at the circuit disconnect switch. Electrical control circuitry does not effectively isolate hazardous energy. Exposure survey The Safety Director will conduct a hazardous -energy survey to determine affected machines and equipment, types and magnitude of energy, and necessary service and maintenance tasks. Each task will be evaluated to determine if it must be accomplished with lockout or tag -out procedures. Page 142 Energy control procedures Authorized employees who lockout or tagout equipment or do service and maintenance must follow specific written energy -control procedures. The procedures must include the following information: 1. The intended use of the procedure. 2. Steps for shutting down, isolating, blocking, and securing equipment. 3. Steps for placing, removing, and transferring lockout devices. 4. Equipment -testing requirements to verify the effectiveness of the energy - control. When re -energizing equipment is necessary — when power is needed to test or position the equipment, for example — temporary removal of lockout or tagout devices is allowed. This applies only for the time required to perform the task and the procedure must be documented. Employees must do the following before they begin service or maintenance work: 1. Inform all affected employees of equipment shutdown. 2. Shut down equipment. 3. Isolate or block hazardous energy. 4. Remove any potential (stored) energy. 5. Lockout or tag -out the energy sources. 6. Verify the equipment is isolated from hazardous energy and de -energized. Employees must do the following when they remove lockout or tagout devices and re-energize equipment: 1. Remove tools and replace machine or equipment components. 2. Inform coworkers about energy -control device removal. 3. Ensure all workers are clear of the work area. 4. Verify machine or equipment power controls are off or in a neutral position. 5. Remove the lockout or tag -out device. 6. Re-energize equipment. Page 143 Energize Testing When an energy -isolating device is locked or tagged and it is necessary to test or position equipment, do the following: 1. Remove unnecessary tools and materials. 2. Ensure that all other employees are out of the area. 3. Remove locks or tags from energy -isolating devices. 4. Proceed with test. 5. Deenergize equipment and lock out or tag out energy -isolating devices. 6. Operate equipment controls to verify that the equipment is de -energized. Contract service and maintenance The City of Andover and contractors must be aware of their respective lockout/tag- out procedures before the contractor does onsite work. City of Andover employees must understand and comply with the contractor's energy -control procedures. Shift changes and long-term shutdowns Employees must follow the City of Andover's specific written procedures when it is necessary to continue lockout/tag-out when work shifts change and during long- term shutdowns. The Public Utilities Manager is responsible for monitoring lockout and tag -out devices that control the energy to equipment during long-term shutdowns. Training Employees who may be exposed to hazardous energy will receive training before assignment to ensure that they understand the City of Andover energy -control policy and have skills to apply, use, and remove energy controls. The training will include the requirements of 1910.147 and the following: 1. Affected employees will be trained in the purpose and use of energy -control procedures. An affected employee uses equipment that is being serviced under lockout or tagout procedures or works in an area where equipment is being serviced. 2. Authorized Employees will be trained to recognize hazardous energy sources, the type and magnitude of energy in the workplace, the methods and means necessary for isolating and controlling energy, and the means to verify that the energy is controlled. An authorized employee locks out or tags Page 144 out equipment to do service work. An affected employee becomes an authorized employee when that employee's duties include service or maintenance work on equipment. 3. Employees whose jobs are in areas where energy -control procedures are used will be trained about the procedures and the prohibition against starting machines that are locked or tagged out. 4. Employees will be retrained annually to ensure they understand energy - control policy and procedures. 5. Authorized and affected employees will be retrained whenever their job assignments change, energy -control procedures change, equipment or work processes present new hazards, or when they don't follow energy -control procedures. Current training records will be maintained for each authorized and affected employee including the employee's name and the training date. Inspections of written energy -control procedures The City of Andover will perform and document annual inspections of energy - control procedures to ensure that employees understand and use them effectively. Documentation will include the following: 1. The equipment on which the procedure is used. 2. The date of the inspection. 3. The employees included in the inspection. 4. The inspector. If an inspector finds that employees are not following an energy -control procedure or that the procedure is not protecting them, employees must be retrained, and the procedure's deficiencies corrected. The inspector must understand the procedure and must be someone other than those following the procedure at the time of the inspection. Each procedure's accuracy, completeness, and effectiveness must be verified. If the inspection covers a procedure for equipment with an energy -isolating device that can be locked out, the inspector must review the procedure with the employees who use it to service the equipment. The inspector can review the procedure with the employees individually or in a group. If the inspection covers a procedure for equipment with an energy -isolating device that Page 145 can only be tagged out, the inspector must review the procedure with the authorized employees who service the equipment and with affected employees who may work in the area when the equipment is serviced. The inspector can review the procedure with the employees individually or in a group. SECTION 2 — MANHOLES, UNDERGROUND FACILITIES, SANITARY AND STORM SEWERS A. Water Main Repair 1. All water pressure must be removed from the section of the water main being repaired. This should occur prior to repair. B. Sanitary Line Testing 1. Employees must not enter a manhole when the sanitary line is being air tested. C. Manhole, Lift Station, and Vault Entry 1. Before entering a Class I, II, or III manhole, lift station, vault or any other type of confined space, the atmosphere must be checked with a gas detector. If the atmosphere is in a condition where dangerous air contamination, oxygen deficiency, or oxygen enrichment may exist, an employee may not enter unless the Safety Director has given his/her approval. D. A confined space is defined as a special configuration that could result in any of the following: 1. Atmospheric condition is a condition in which dangerous air contamination, oxygen deficiency, or oxygen enrichment may exist or develop. 2. Entry/exit access is a condition where the emergency removal of a suddenly disabled person is difficult due to the location or size of the access opening. Confined space entry means any action resulting in any part of the worker's face breaking the plane of any opening of the confined space and includes any ensuing work activities inside the confined space. Dangerous air contamination is an atmosphere presenting a threat of death, acute injury, illness, or disablement due to the presence of flammable, explosive, toxic, or otherwise injurious or incapacitating substances. Page 146 a. Dangerous air contamination due to the flammability of a gas or vapor is defined as an atmosphere containing the gas or vapor at a concentration greater than ten (10) percent of its lower explosive (lower flammable) limit. b. Dangerous air contamination due to a combustible particulate is defined as a concentration greater than ten (10) percent of the minimum explosive concentration of the particulate. c. Dangerous air contamination due to a toxic, corrosive, or asphyxiate substance listed in Code of Federal Regulations, Title 29, Part 1910, Sub -part z, is defined as a concentration above the listed numerical value of the permissible exposure limit (PEL). In addition, an atmospheric concentration above the numerical limit listed on Material Safety Data Sheet prepared for a hazardous substance in conformance with Code of Federal Regulations, Title 29, Section 1910.1200(g)(2)(vi) Minnesota Employee Right -to -Know Standards, 5206. d. Dangerous air contamination that presents an acute illness hazard represents an atmospheric concentration immediately dangerous to life and health (IDLH); for example, above a maximum concentration from which one could escape within thirty (30) minutes or the length of time a worker will be exposed, whichever is longer, without any escape -impairing symptoms or any immediate severe health effects. "Immediate severe health effect' means that an acute clinical sign of a serious, exposure- related reaction is manifested within 72 hours after exposure. (1).Oxygen deficiency is defined as an atmosphere containing oxygen at a concentration of less than 19.5 percent by volume. (2). Oxygen enrichment is defined as an atmosphere containing oxygen at a concentration greater than 23 percent by volume. E. Entry into and work within confined spaces. 1. Class I: Confined spaces where an atmosphere with dangerous air contamination, oxygen deficiency, or oxygen enrichment is unlikely to develop. a. Employers whose operations require workers to perform routine repetitive entry into low -hazard chambers such as boilers, vaults, vessels, tanks, bins, and vats, where no risk of engulfment can exist, and where the atmosphere cannot develop a dangerous air contaminant or oxygen enrichment, and where all known sources of hazard are positively controlled, may issue an annual permit for this Page 147 type of entry instead of separate permits for each space if established entry practices and procedures are in effect as outlined below. The employer may, at its discretion, allow entry by one or more workers without a standby person when work under the following conditions is performed: (1). Establish specific entry practices and procedures that must be followed for entry by annual permit before any worker may be authorized to make an entry. (2). Train workers in the practices and procedures required for such entries. (3). Make certain that one or more of the following requirements are met: (a). The space has been ventilated before entry using a mechanically powered ventilator for not less than is specified in the ventilation nomograph prepared for that ventilator, and that ventilation continues throughout the entry; or (b). All areas of the confined space are continuously and effectively ventilated; such ventilation shall provide positive ventilation of clean air at a rate of at least 200 cubic feet per minute per occupant, or in confined spaces larger than 2,000 cubic feet, six (6) air changes of the confined space volume per hour; or (c). There is no effective ventilation, but appropriate continuous oxygen monitoring is performed to ensure that permit conditions are maintained. (4). Revoke the permit whenever any tests performed during confined space occupancy show deviation from acceptable conditions to hazardous conditions. b. Employers whose operations require workers to perform routine repetitive entry into confined spaces where entry permits are required and that are unlikely to develop a dangerous air contaminant, oxygen deficiency, or oxygen enrichment and have no potential for an engulfinent condition, may issue an annual permit for this type of entry instead of a separate permit for each space if established entry practices and procedures are in effect as outlined below. The employer may, at its discretion, allow entry by one or more workers without a standby person when work under the Page 148 following conditions is performed: (1). Establish specific entry practices and procedures that must be followed for entry by annual permit before any worker may be authorized to make an entry. (2). Train workers in the practices and procedures required for such entries. (3). Assure that whenever entry into a confined space is to be made, workers test the atmosphere before entry using an appropriate direct reading instrument (or another device capable or quantitatively identifying anticipated contaminants) with a remote sampling proof, testing for the following conditions and in the following order: oxygen concentration, combustible gas, and suspected toxic material, if any. While occupied, additional continuous monitoring for these gases or vapors shall be done during the entry period to ensure that a potentially dangerous atmosphere does not develop in the confined space. (4). Assure that continuous and effective positive ventilation is provided to the confined space at a minimum rate of 200 cubic feet per minute of clean air per occupant or, in confined spaces larger than 2,000 cubic feet, an exchange of six (6) air changes of the confined space volume per hour. (5). Revoke the permit whenever any tests performed during confined space occupancy show deviation from acceptable conditions to hazardous conditions. 2. Class II: Confined spaces where an atmosphere free of dangerous air contamination, oxygen deficiency, or oxygen enrichment has been verified. a. At least one (1) person shall stand by on the outside of the confined space ready to assist in case of emergency. b. Visual, voice, or signal line communications shall be maintained between all individuals in the confined space and the standby person. c. An approved safety belt or harness with an attached line shall be used where practical and feasible. The free end of the line shall be secured outside the entry opening. The line shall be at least 2,000 pounds test. d. The standby person shall not enter the confined space without Page 149 alerting an emergency response team such as the fire department or other trained rescue workers of the intent to enter the confined space. Entry shall only occur after proper tests have been performed to show that a dangerous air contaminant, oxygen deficiency, or oxygen enrichment does not exist, or that the standby person is protected. Class III: Confined space where an atmosphere free of dangerous air contamination, oxygen deficiency, or oxygen enrichment cannot be verified. The requirements of this part apply to entry into and work within a confined space whenever an atmosphere free of dangerous air contamination, oxygen deficiency, or oxygen enrichment cannot be verified through the implementation of the applicable provisions of part 5205.1030, or whenever due to an emergency, dangerous air contamination, oxygen deficiency, or oxygen enrichment cannot be prevented through the implementation of the applicable provisions of part 5205.1030. a. Tanks, vessels, or other confined spaces with side and top openings shall be entered from side openings when practicable. For this part, side openings are those within 42 inches of the bottom. b. Appropriate, approved respiratory protective equipment. c. An approved safety belt or harness with an attached line must be used. The free end of the line shall be secured outside the entry opening. The line shall be at least 2,000 pounds test. d. At least one person shall stand by on the outside of the confined space ready to assist in case of emergency. (1). The standby person shall have appropriate, approved respiratory protective equipment, including an independent source of breathing air. (2). A standby person protected may enter the confined space, but only in case of emergency and only after donning the required personal protective equipment and alerting an emergency response team such as the fire department or other trained rescue workers of their intention to enter the confined space. (3). Visual, voice, or signal line communications shall be maintained between all individuals in the confined space and the standby person. e. When entry must be made through a top opening, the following requirements also apply: Page 150 (1). The safety harness shall be of the type that suspends a person in an upright position. (2). An approved hoisting device or other effective means shall be provided for lifting workers out of space. f. Work involving the use of flame, are, spark, or other source of ignition is prohibited within a confined space (or any adjacent space having common walls, floor, or ceiling with the confined space) that contains, or is likely to develop, dangerous air contamination due to flammable or explosive substances. g. Whenever gases such as nitrogen are used to provide an inert atmosphere for preventing the ignition of flammable gases or vapors, no flame, arc, spark, or other source of ignition may be permitted unless the oxygen concentration is maintained at less than twenty (20) percent of the concentration that will support combustion. (1). Testing of the oxygen content shall be conducted with sufficient frequency to ensure conformance with this requirement. (2). A written record of the results of such testing shall be made and kept at the work site for the duration of the work. h. Only approved lighting and electrical equipment may be used in confined spaces subject to dangerous air contamination by flammable or explosive substances. 4. Precautions for emergencies involving work in confined spaces - at least one person trained in first aid and cardiopulmonary resuscitation (CPR) shall be immediately available whenever the use of respiratory protective equipment is required by this part. Standards for CPR training shall follow the principles of the American Heart Association or the American Red Cross. Page 151 SECTION 3 — WATER TREATMENT The Andover Water Utility places a high value on workplace safety for its employees and the general public. A safe work environment helps ensure workplace efficiency, welfare, and morale. A safe work environment is the responsibility of all employees, directors, and managers to see that the proper use of equipment and procedures are adhered to. Training is a critical part of a safe work environment and should be taken seriously. These training programs are put in place to ensure all employees have the knowledge and skills to work safely. The safety program should be evaluated and revised as new procedures and policies are put in place. A. Chemicals used in Water Treatment 1. Sodium Hypochlorite 2. Sodium Permanganate 3. Hydrofluorosilic Acid 4. LPC -31 5. Polymers SVENFLOC and 855A B. Safe Handling Procedures 1. Sodium Hypochlorite a. Check the SDS for proper handling and safety information. b. Make sure to wear PPE when handling this chemical. Check SDS for PPE. c. Turn on lights to activate ventilation system. Open outside doors if needed. d. If conditions warrant, small spill, a second person should be called in to assist. Use De -Chlor provided in the chemical room to lower the chlorine residual. e. If conditions are severe, large spill, Chemtrec 1-800-424-9300, should be called in to assist. f. If extreme conditions exist, such as outside spill or mixing of chemicals, call 911 first and then the Minnesota Duty Officer. Do not enter area as deadly gases may have formed. 2. Sodium Permanganat a. Check the SDS for proper handling and safety information. b. Make sure to wear PPE when handling this chemical. Check SDS for PPE. Page 152 c. Contain spill in the pit. Neutralize with the mixture of Hydrogen Peroxide and Vinegar provided in the container in the chemical room. d. Dilute spill with water and drain into sewer with large quantity of water. 3. Hydrofluosilicic Acid a. Check the SDS for proper handling and safety information. b. Make sure to wear PPE when handling this chemical. Check SDS for PPE. c. Neutralize small spills with baking soda. Remove with absorbent materials and place in containers for later disposal. d. Large spills will require Chemtrec 1-800-424-9300 to be contacted for assistance. e. Keep unnecessary people away from the area. 4. LPC -31 a. Check the SDS for proper handling and safety information. b. Make sure to wear PPE when handling this chemical. Check SDS for PPE. c. Clean up with inert absorbent material. (Ex. Flor-Dry) 5. Polymers SVENFLOC and 855A a. Check the SDS for proper handling and safety information. b. Make sure to wear PPE when handling this chemical. Check SDS for PPE. c. Clean up with inert absorbent material. (Ex. Flor-Dry) Do not flush with water until the majority has been picked up. Probably best to use a pressure washer. Page 153 DEFINITIONS Affected employee : A person who uses equipment that is being serviced under lockout or tag -out procedures, or who works in an area where equipment is being serviced. Authorized employee: A person who locks out or tags out equipment to do service or maintenance work. An affected employee becomes an authorized employee when that employee's duties include service or maintenance work on equipment. Capable of being locked out: An energy -isolating device that is designed with a hasp or other means of attachment to which, or through which a lock can be affixed, or if it has a locking mechanism built into it. Other energy -isolating devices will also be considered to be capable of being locked out, if lock out can be achieved without the need to dismantle, rebuild, or replace the energy -isolating device or permanently alter its energy -control capability. Disconnect: A switch that disconnects an electrical circuit or load (motor, transformer, or panel) from the conductors that supply power to it. An open circuit does not allow electrical current to flow. Under a lockout procedure, a disconnect must be capable of being locked in the open position. Energized: Connected to an energy source or containing potential energy. Energy source: Any source of energy. Examples: electrical, mechanical, hydraulic, pneumatic, chemical, and thermal. Energy -isolating device: A mechanical device that physically prevents transmission or release of energy. Hazardous energy: Any of the types of energy existing at a level or quantity that could be harmful to workers or cause injury through inadvertent release or start-up of equipment. Lockout device: A device that locks an energy -isolating device in the safe position. Lockout: Placing a lockout device on an energy -isolating device, under an established procedure, to ensure the energy -isolating device and the equipment it controls can't be operated until the lockout device is removed. (An energy -isolating device is capable of being locked out if it has a hasp that accepts a lock or if it has a locking mechanism built into it.) Procedure: A series of steps taken to isolate energy and shut down equipment. Servicing or maintenance: Workplace activities such as constructing, installing, setting up, adjusting, inspecting, modifying, and maintaining machines or equipment. Also includes lubricating, cleaning, unjamming, and making adjustments or tool changes if a worker may be exposed to the unexpected startup of the equipment during such activities. Page 154 Tag -out device: A prominent warning sign, such as a tag, that can be securely fastened to an energy -isolating device to indicate that the energy -isolating device and the equipment it controls can't be operated until the tag -out device is removed. Tag -out: Placing a tag -out device on an energy -isolating device, under an established procedure, to indicate that the energy -isolating device and the equipment it controls can't be operated until the tag -out device is removed. VIOLATION OF THE LOCKOUT/TAGOUT POLICY MAY RESULT IN SERIOUS INJURY. NEVER ASSUME SOMEONE KNOWS YOU HAVE TURNED THE POWER OFF/ON. **BE SURE** LET THEM KNOW PERSONALLY Page 155 19 out i"" SAFETY COMMITTEE MISSION STATEMENT To promote continued training, education, and communication; Provide a safe and healthy work environment; create and enforce City policies relating to all safety issues; and strive for the elimination of accidents and incidents in the workplace. Page 156 ATTACHMENTS CITY OF ANDOVER AWAIR PROGRAM (A Workplace Accident And Injury Reduction Program) ❖ Introduction/Program Goals The AWAIR program outlined below is intended to be a working file. It is the commitment by all management to support and encourage a safe work environment for all employees of the City of Andover, to be involved in developing all areas of safety, and to provide all resources necessary to make this an effective program. ❖ Definition of AWAIR Program The Minnesota Legislature passed "A Workplace Accident Injury Reduction (AWAIR) Act in 1990. The Act requires employers in high hazard and injury production industries to implement a comprehensive workplace safety and health program. ❖ Safety Policy Statement: It is the policy of the City of Andover to strive for the highest safety standards for its employees. Safety does not occur by chance. It is the result of careful attention to recognize hazards by all those involved. The managers, supervisors, and employees share the responsibility of maintaining a safe workplace. This safety program has been developed to ensure compliance with all State and Federal OSHA regulations. The safety of all employees, the general public, and contractors in our facilities is of great importance to the City of Andover. Accidents can be prevented and the safety of all is the goal we want to achieve. Providing a safe place to work, the proper protective equipment, and a work environment conducive to safe work practices and policies is a primary and major concern to the management of the City of Andover. ❖ Safety Program Obiectives: The objectives of the AWAIR Program are to reduce the frequency and severity of Worker's Compensation accidents, to comply with State and Federal OSHA regulations, and to provide a safe and healthful workplace. These objectives can be achieved by recognizing and managing workplace hazards and by increasing the safety awareness of all employees. Page 157 ❖ Responsibilities For Safety and Health o ManagementWuman Resources Manager Responsibility and commitment can be demonstrated by assigning safety responsibilities to all employees. Additional management responsibilities include: ■ Provide leadership and direction essential to maintain safety responsibilities to all employees stated in the City Safety Manual. ■ Allocate resources for safety — funding, staffing, and materials. ■ Assign clear responsibility for various aspects of the safety and health program. Ensure employees with assigned responsibilities have adequate resources, time, and authority to perform their duties. ■ Set a good example by following safety and health rules and safe work practices. Encourage good employee relations. ■ Help organize, establish, and participate in a City Safety Committee. ■ Review accident/incident reports to keep informed of causes and trends and take disciplinary action when required. ■ Require periodic drills to ensure each employee knows what to do in case of an emergency. ■ Establish training programs that improve the ability of all employees, including supervisors and department heads, to recognize and understand hazards and to protect themselves as well as others. o Supervisors/Department Heads The Supervisor/Department Head is a key person in a safety program. Commitment and responsibility for safety include: ■ Provide leadership and direction within his/her department to maintain and enforce safety and health regulations. ■ Corrects and coordinates safety activities within his/her department, to also include motivation of employees for safe work practices. ■ Assures that safety equipment and personal protective equipment (PPE) is available to all employees and used properly. ■ Assures that all injuries are treated and reported promptly. Report and review all accident report forms. ■ Report all accidents/incidents to Human Resources Manager and follow up with completed accident forms; First Report of Injury (sample A), Supervisor Report of Accident (sample B) and MN Motor Vehicle Accident Report (when vehicle is involved and more than $1,000.00 damage), (sample Q. ■ Evaluates hazards in the workplace by making safety inspections and analyzing hazards of high-risk jobs. ■ Enroll staff in safety training programs and make them available. Discuss safety topics and programs at small group department meetings. ■ Participate in Supervisor safety training programs. ■ Review steps to be followed during an emergency with all employees. Page 158 o Employees Every employee must accept responsibility to follow established safety programs. The responsibilities include: ■ Employees should be familiar with all general safety rules and comply with them. ■ Be aware and familiar with all established safety programs that apply both directly and indirectly to his/her job. ■ Review safety and health educational materials that may be covered in meetings, posted on bulletin boards or distributed in work areas. ■ Do not operate equipment/vehicles unless operator training has been done. ■ Will use all required safety devices and personal protective equipment. ■ Report accidents/incidents and injuries to the Department Head and/or Supervisor immediately. ■ Notify the Department Head and/or Supervisor of any unsafe act or condition immediately. ■ Participate in safety training, safety committees and safety inspections. ■ Understand exactly what the employee's responsibility is in emergencies. ■ Present topics of concern in small group discussions or department meetings. o Safety Committee/Safety Coordinator ■ Conduct or participate in Safety Committee meetings. ■ Conduct and record monthly or quarterly inspections. ■ Assist in developing safety-related training programs for employees. Will schedule training sessions for annually required programs. ■ Participate in recommendations for enhancing safety. ■ Review employee concerns and suggestions. ❖ Continued Participation of Management will be established. o Implementing the AWAIR Program and other City safety policies. o Evaluating the safety program on an annual basis by conducting an audit of safety activities in the areas of training, accident investigations, hazard notification, and accident record keeping. Goals and objectives for the program will be evaluated annually to see if program direction should change. o Top management will demonstrate commitment to safety by listening and responding to all safety concerns of employees and safety committees. Page 159 ❖ Analysis and Control of Workplace Hazards Identification, analysis, control, and communication of workplace hazards and potential hazards are critical to the success of the safety program. o Workplace hazards will be identified through a review of accident records, First Report of Injury, OSHA 200 Log, Safety Inspections, and Incident Review Prevention Report. o Hazards will be eliminated or controlled by correcting hazards found through safety inspections, providing proper personal protective equipment, supervisor enforcement of safety policies and procedures, and training programs developed to address specific safety concerns. •'• Communication/Training • o Written policies will be discussed, explained and placed in the Operating Procedures Manual in the lunchroom and/or in the AWAIR file. o Safety information will be communicated through one-to-one safety contacts, safety meetings, posters, and bulletin board postings. o All training meetings will be documented on Meeting Attendance Sheets with the date, name of the instructor, name of training session, and names of employees attending the meeting (sample E). ❖ Investigation of Accidents/Incidents o All injuries must be reported promptly using the First Report of Injury forms completed by a Supervisor or Department Head (sample A). o All accidents /incidents will be reported to the Accident/Incident Investigation Team who will follow up with a complete Incident Review Prevention Report form (sample D) and a memo of recommendations to avoid reoccurrence. o The OSHA 200 Log will be posted yearly in the lunchroom. o The Safety Committee, Accident/Incident Investigation Team will review accident/incident reports to determine if a cause has been found, corrective action suggested, and implemented. •'• Program Enforcement • o Enforce the program fairly and consistently by holding all employees accountable for complying with established safety procedures. o Document disciplinary actions and warnings. Penalties for employees who violate established safety and injury prevention rules and procedures will range from written warnings to dismissal, depending on the severity and frequency of the violation. o Communicate with injured employees frequently and stress the importance of following restrictions at work and/or at home. o Conduct informal safety inspections of City buildings. Page 160 City of Andover DOT Drug Testing Flowchart— Post Accident 1. Did the accident involve a commercial No Go to the Non -DOT Drug vehicle? - ► Testing Flowchart. Yes 2. Did the loss of human life occur? Yes iDrug and Alcohol test shall be done. Go to info at the bottom of the page. No 3. Did the CDL driver receive a moving violation citation? No Yes , Drug and Alcohol test shall be done. Go to info at the bottom of the page. 4. Did anyone. as a result of the accident, Yes Drug and Alcohol test shall be receive medical treatment away from the done. Go to info at the bottom scene of the accident? of the page. No t 5. Based on the behavior, speech, odor or other factors does the supervisor or employee suspect that the driver is under the influence of drugs and/or alcohol? No 6. If No was answered for the above questions no drug and/or alcohol testing should be done under the DOT drug testing policy. Go to the Non -DOT Drug Testing Flowchart. Yes Drug and Alcohol test shall be done. Go to info at the bottom of the page. If a drug and alcohol test is to occur bring the employee back to Public Works, or other City Building and call the on-site drug testing company, TRUST IN US, at 763-712-8378 ext. 6. They are on call 24/71365. Page 161 City of Ando -ver Non -DOT Dnig Testing Flowchall— Post Accident 1. Did the accident involve a commercial Refer to the DOT Drug Testing vehicle? Yes Flowchart first. No 2. Did the accident result from the active operation of a vehicle or piece of equipment? No G° to question 7. Yes — Drug and Alcohol test shall be 3. Did the loss of human life occur? Yes � dome. Go to info at the bottom of the page. No 4. Has the employee or another been injured? No �. Yes 5. Do the injured parties require irediate medical treatment away from the scene of Yes the accident? No 6. Based on the experience of the supervisor did the accident cause $1,000 or more wroth Yes of any property, equipment and/or vehicle damage? No 7. Based on the behavior, speech, odor or other factors– does the supervisor and/or employee suspect that the driver is under the influence of drugs and/or alcohol? No No drug and/or alcohol tested should be administered. Go to question Drug and Alcohol test shall be done. Go to info at the bottom of the page. Drug and Alcohol test shall be done. Go to info at the bottom of the page. Drug and Alcohol test shall be Yes 10 done. Go to info at the bottom of the page. If a drug and alcohol test is to occur bring the employee back to Public Noris, or other City Building and call the on-site drug testing company, TRUST IN US, at 763-712-8378 ext. 6. They are on call 24/7/365. Page 162 NDOVE41 -A] 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers CC: Sarah Cotton, City AdministratorCG� FROM: Lee Brezinka, Finance Manager SUBJECT: Approve Debt Service Payments DATE: January 21, 2025 INTRODUCTION Attached are debt service payments to be paid on January 29, 2025. DISCUSSION Debt service payments totaling $3,535,892.51 are due on February 3, 2025. These are scheduled debt service payments. BUDGET IMPACT These are scheduled debt service payments. ACTION REQUESTED The Andover City Council is requested to approve total payments in the amount of $3,535,892.51. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, �4 —6v �' Lee Brezinka Attachment CITY OF ANDOVER Debt Service Payment Schedule - February 3, 2025 Abatement Bonds 2012C G.O. Abatement Bonds 2019A G.O. Abatement Bonds Certificates of Indebtedness 2021A G.O. Equipment Certificate Capital Improvement Bonds 2018A G.O. Capital Improvement Plan Bond Street Reconstruction Bonds 2021A GO Street Reconstruction Bonds Principal Interest $1,005,000.00 $ 108,459.38 630,000.00 246,325.00 160,000.00 3,250.00 315, 000.00 155, 878.13 Total $1,113,459.38 876,325.00 163,250.00 470,878.13 870,000.00 41,980.00 911,980.00 $2,980,000.00 $ 555,892.51 $3,535,892.51 .L C I T Y 0NNDOVEA. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council members CC:. Sarah Cotton, City Administrator FROM: Dana Makinen, Human Resources Manager SUBJECT: Approve 2024 Pay Equity Compliance Report DATE: January 21, 2025 INTRODUCTION: The Andover City Council is requested to review the attached Pay Equity Compliance Report. DISCUSSION: The Minnesota Department of Employee Relations requires the City of Andover to comply with the 1984 Local Government Pay Equity Act. The last report that the City of Andover was required to file was in 2021. The City is required to file information for the year ending December 31, 2024. All required information for the City has been filed with the Department of Employee Relations and tentative results have indicated that the City of Andover is in compliance with the Pay Equity requirements. The results of the Pay Equity Analysis are enclosed for your review and reference. ACTION REQUESTED Please approve the attached Pay Equity Compliance Report for 2024. Respectfully submitted, r Dana Makinen MANAGEMENT AND BUDGET Jurisdiction: Andover 1685 Crosstown Blvd. Andover, MN 55304 Contact: Dana Makinen Compliance Report Phone: (763) 767-5143 Report Year: 2025 Case: 3 - 2024 Data - New Job Match (Private (Jur Only)) E -Mail: d.makinen@andoverm n.gov The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your pay equity report data. Parts II, III and IV give you the test results. For more detail on each test, refer to the Guide to Pay Equity Compliance and Computer Reports. I. GENERAL JOB CLASS INFORMATION Male Classes Female Classes Balanced Classes All Job Classes # Job Classes 26 9 0 35 # Employees 50 14 0 64 Avg. Max Monthly Pay per employee 7397.41 7059.97 7323.59 II. STATISTICAL ANALYSIS TEST A. Underpayment Ratio = 105.8462 " Male Classes Female Classes a. # At or above Predicted Pay 8 3 b. # Below Predicted Pay 18 6 c. TOTAL 26 9 d. % Below Predicted Pay (b divided by c = d) 69.23 66.67 *(Result is % of male classes below predicted pay divided by % of female classes below predicted pay.) B. T-test Results Degrees of Freedom DF = 62 Value of T = 1.851 a. Avg. diff. in pay from predicted pay for male jobs = -43 b. Avg. diff. in pay from predicted pay for female jobs = -337 III. SALARY RANGE TEST - 100.00 (Result is A divided by B) A. Avg. # of years to max salary for male jobs = 6.50 B. Avg. # of years to max salary for female jobs = 6.50 IV. EXCEPTIONAL SERVICE PAY TEST= 0.00 (Result Is B divided by A) A. % of male classes receiving ESP = 0.00 B. % of female classes receiving ESP = 0.00 *(If 20% or less, test result will be 0.00) �IMANAGEMENT AND BUDGET Job Class Data Entry Verification List Case: 2024 Data - New Job Match Andover LGID: 352 Job Nbr Class Title Nbr Nbr Non- Class Jobs Min Mo Max Mo Salary Yrsto Max.Salary Yrsof Exceptional Service Pay Males Females Binary Type Points Salary Service 36 Building Supervisor 1 0 M 114 3928.25 4831.25 6.50 0.00 1 Receptionist 0 1 F 117 3707.25 4489.67 6.50 0.00 37 Receptionist/Permit Tech 0 1 F 124 4231.58 5134.58 6.50 0.00 2 Secretary B 0 1 F 141 4439.25 5390.08 6.50 0.00 8 Secretary A 0 5 F 169 4756.00 5779.58 6.50 0.00 5 Maintenance Worker 21 0 M 171 4930.25 6340.25 6.50 0.00 6 Accounting Clerk 0 2 F 173 5234.33 6437.50 6.50 0.00 35 Recreational Facility Coordina 1 0 M 209 4617.83 6394.58 6.50 0.00 30 Fire Techician 3 0 M 227 5365.00 6528.50 6.50 0.00 11 City Clerk 0 1 F 228 6280.42 7724.25 6.50 0.00 13 Building Inspector 1 0 M 233 5936.75 7301.33 6.50 0.00 7 Mechanic 2 0 M 237 5219.33 6709.00 6.50 0.00 9 Associate Planner 1 0 M 238 5050.33 6211.33 6.50 0.00 31 GIS Coordinator 1 0 M 238 5492.75 6755.42 6.50 0.00 33 Engineering Tech 2 1 0 M 275 5075.00 6241.58 6.50 0.00 4 Natural Resources Technican 1 0 M 275 5275.25 6418.25 6.50 0.00 10 Assistant Rec Facility Manager 1 0 M 289 5891.16 7245.33 6.50 0.00 16 Maintenance Supervisor 2 0 M 301 6455.75 7939.83 6.50 0.00 14 Engineering Tech 1 0 M 323 5944.33 7310.75 6.50 0.00 21 Senior Planner 1 0 M 332 6969.50 8571.67 6.50 0.00 32 Senior Engineering Tech 1 0 M 332 6740.92 8290.58 6.50 0.00 24 IS Coordinator 1 0 M 342 7525.92 9255.92 6.50 0.00 27 Fire Chief 1 0 M 353 9483.00 11662.83 6.50 0.00 34 Deputy Fire Chief 1 0 M 353 7044.25 8593.92 6.50 0.00 38 Streets & Parks Operations Man 1 0 M 353 7236.16 8899.67 6.50 0.00 19 Public Utilties Manager 1 0 M 353 7236.16 8899.67 6.50 0.00 20 Recreational Facility Manager 1 0 M 353 7208.00 8865.00 6.50 0.00 12 Assistant Finance Manager 0 1 F 353 7609.00 9358.08 6.50 0.00 22 Building Official 1 0 M 393 8194.08 10077.67 6.50 0.00 17 Assistant City Engineer 1 0 M 393 8727.50 10664.00 6.50 0.00 23 Human Resources Manager 0 1 F 417 8393.92 10323.42 6.50 0.00 25 Finance Manager 1 0 M 479 8885.08 10927.50 6.50 0.00 Page 1 of 2 1/15/2025 2:16:05 PM MANAGEMENT AND BUDGET Job Class Data Entry Verification List Case: 2024 Data - New Job Match Andover LGID: 352 Job Nbr Class Title Nbr Nbr Non- Class Jobs Min Mo Max Mo Salary Yrsto MaxSalary Yrsof Exceptional Service Pay Males Females Binary Type Points Salary Service 26 Community Development Dir 1 0 M 511 9554.00 11750.17 6.50 0.00 28 Public Works Dir/Cty Engineer 1 0 M 598 10304.6 12673.58 6.50 0.00 7 29 City Administrator 0 1 F 812 11909.0 14646.58 6.50 0.00 8 Job Number Count: 35 Page 2 of 2 1/15/2025 2:16:05 PM MANAGEMENT AND BUDGET Predicted Pay Report for: Andover Page 2 of 3 1/15/2025 2:16:16 PM Case: 2024 Data - New Job Match Job Nbr Job Title Nbr Nbr Non- Total Job Type Job Max Mo Salary Predicted Pay Pay Difference Males Females Binary Nbr Points 36 Building Supervisor 1 0 Male 114 4831.2500 5786.4522 -955.2022 1 Receptionist 0 1 Female 117 4489.6700 5810.5982 -1320.9282 37 Receptionist/Permit Tech 0 1 Female 124 5134.5800 5867.6965 -733.1165 2 Secretary B 0 1 Female 141 5390.0800 6006.0391 -615.9591 8 Secretary A 0 5 Female 169 5779.5800 6233.8641 -454.2841 5 Maintenance Worker 21 0 Male 171 6340.2500 6250.3402 89.9098 6 Accounting Clerk 0 2 Female 173 6437.5000 6266.5322 170.9678 35 Recreational Facility Coordina 1 0 Male 209 6394.5800 6460.8605 -66.2805 30 Fire Techician 3 0 Male 227 6528.5000 6560.8723 -32.3723 11 City Clerk 0 1 Female 228 7724.2500 6564.7594 1159.4906 13 Building Inspector 1 0 Male 233 7301.3300 6744.1043 557.2257 7 Mechanic 2 0 Male 237 6709.0000 6772.5863 -63.5863 9 Associate Planner 1 0 Male 238 6211.3300 6779.7687 -568.4387 31 GIS Coordinator 1 0 Male 238 6755.4200 6779.7687 -24.3487 33 Engineering Tech 2 1 0 Male 275 6241.5800 7260.3725 -1018.7925 4 Natural Resources Technican 1 0 Male 275 6418.2500 7260.3725 -842.1225 10 Assistant Rec Facility Manager 1 0 Male 289 7245.3300 7659.5289 -414.1989 16 Maintenance Supervisor 2 0 Male 301 7939.8300 7886.6291 53.2009 14 Engineering Tech 4 1 0 Male 323 7310.7500 8261.4964 -950.7464 21 Senior Planner 1 0 Male 332 8571.6700 8535.7302 35.9398 32 Senior Engineering Tech 1 0 Male 332 8290.5800 8535.7302 -245.1502 24 IS Coordinator 1 0 Male 342 9255.9200 8871.0289 384.8911 12 Assistant Finance Manager 0 1 Female 353 9358.0800 9245.7046 112.3754 34 Deputy Fire Chief 1 0 Male 353 8593.9200 9245.7046 -651.7846 27 Fire Chief 1 0 Male 353 11662.8300 9245.7046 2417.1254 38 Streets & Parks Operations Man 1 0 Male 353 8899.6700 9245.7046 -346.0346 19 Public Utilties Manager 1 0 Male 353 8899.6700 9245.7046 -346.0346 20 Recreational Facility Manager 1 0 Male 353 8865.0000 9245.7046 -380.7046 22 Building Official 1 0 Male 393 10077.6700 10466.5640 -388.8940 17 Assistant City Engineer 1 0 Male 393 10664.0000 10466.5640 197.4360 23 Human Resources Manager 0 1 Female 417 10323.4200 10331.2966 -7.8766 25 Finance Manager 1 0 Male 479 10927.5000 11168.6101 -241.1101 Page 2 of 3 1/15/2025 2:16:16 PM MMANAGEMENT AND BUDGET Predicted Pay Report for: Andover Case: 2024 Data - New Job Match Job Nbr Job Title Nbr Nbr Non- Total Job Type Job Max Mo Salary Predicted Pay Pay Difference Males Females Binary Nbr Points 26 Community Development Dir 1 0 Male 511 11750.1700 11598.5274 151.6426 28 Public Works Dir/Cty Engineer 1 0 Male 598 12673.5800 12892.0095 -218.4295 29 City Administrator 0 1 Female 812 14646.5800 16023.0034 -1376.4234 Job Number Count: 35 Page 3 of 3 1/15/2025 2:16:16 PM M A N A G E M E N T AND BUDGET 20000 15000 a 10000 5000 Predicted Pay Report for: Andover Case: 2024 Data - New Job Match 0 100 200 300 400 500 600 700 800 900 Points Male Jobs S Female Jobs 0 Balanced Jobs — Predicted Pay ---- Line Continuation (Min) ---- Line Continuation (Max) Page 1 of 3 1/15/2025 2:16:16 PM 9 C I T Y •�., .., 1 L'DOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers CC: Sarah Cotton, City Administrator FROM: Lee Brezinka, Finance Manager SUBJECT: Receive December 2024 City Investment Reports DATE: January 21, 2025 INTRODUCTION Summary reporting of the City Investment portfolio to the Governing body is a recommended financial practice and often viewed positively by rating agencies. Furthermore, the City of Andover Investment Policy recommends the Finance Manager presents to the City Council at least quarterly the type of investments held by the City. DISCUSSION Attached is the Investment Maturities Summary for December 2024, the December 2024 Investment Detail Report, and the December 2024 Money Market Funds Report. These attachments are intended to provide a status report on the December 2024 investments. ACTION REQUESTED Informational, Council requested to review and receive the December 2024 Investment Reports. Respectfully submitted, Lee Brezinka Attachments Investment Maturities - December 2024 Investment Type Credit Rating % of Total Money market funds (PB) N/A 23.14% MN Municipal Money 1 1 - 5 6-10 10 Market Fund (4M) N/A 3.92% Certificates of deposit FDIC 20.34% Local governments A/Al/A2 0.00% 5,194,895 AA/AAl/AA2/AA3 6.72% 6,522,273 AAA 8.44% State governments A/Al/A2 0.00% 494,843 AA/AAl/AA2/AA3 0.39% 28,129,036 AAA 0.64% U.S. agencies AAA 36.41% Total investments 100.00% Deposits Total cash and investments Investment Maturities (in Years) Fair Less Than More Than Value 1 1 - 5 6-10 10 $ 17,875,458 $ 17,875,458 $ - $ - $ - 3,026,107 3,026,107 - - - 15,715,868 8,933,736 6,782,132 - - 5,194,895 2,273,120 2,921,775 - - 6,522,273 4,701,205 1,336,177 484,891 - 299,577 299,577 - - - 494,843 98,051 396,792 - - 28,129,036 9,290,811 18,838,225 - - $ 77,258,057 $ 46,498,065 $ 30,275,101 $ 484,891 $ - 2,388,816 $ 79,646,873 December 2024 Investment Detail Description Cusip Number Credit Rating/F Type DIC # Purchase Price Carrying Cost Maturity Amount Interest Rate Current Market Value Interest Paid Date Acquired Coupon Date Maturity I Due Date Beal Bank Zions Bancorp Bank Hapoalim City Natl Bk - Bev Hills Everett Co -Op Bank 07371DE37 98970LKW2 06251A5S5 178180GV1 30002CAVO 57833 2270 33686 17281 26444 CD CD CD CD CD 240,000.00 240,000.00 240,000.00 245,000.00 245,000.00 240,000.00 240,000.00 240,000.00 245,000.00 245,000.00 240,000.00 240,000.00 240,000.00 245,000.00 245,000.00 5.100% 5.050% 5.250% 4.500% 4.400% 240,009.60 240,067.20 239,985.60 245,029.40 245,017.15 maturity maturity semi-annual semi-annual semi-annual 04/04/24 04/17/24 07/21/23 01/25/23 02/08/23 none none 01/21/24 07/25/23 08/08/23 01/02/25 01/17/25 01/21/25 01/27/25 02/10/25 Eaglemark Savings Bank 27004PCL5 34313 CD 245,000.00 245,000.00 245,000.00 1.700% 243,914.65 semi-annual 03/02/22 09/02/22 03/03/25 Colorado Federal Svgs Bank 19646PAZ7 33111 CD 240,000.00 240,000.00 240,000.00 5.050% 240,244.80 maturity 03/06/24 none 03/06/25 Cross River Bank 227563FH1 58410 CD 240,000.00 240,000.00 240,000.00 5.000% 240,333.60 maturity 04/03/24 none 04/03/25 Bank of Pontiac 064455AVO 16982 CD 244,000.00 244,000.00 244,000.00 4.600% 244,229.36 semi-annual 04/19/23 10/19/23 04/21/25 BMO Harris Bank NA 0560OXCVO 16571 CD 245,000.00 245,000.00 245,000.00 0.700% 242,165.35 quarterly 04/28/21 07/28/21 04/28/25 Discover Bank 2546731370 5649 CD 245,000.00 245,000.00 245,000.00 2.800% 243,838.70 semi-annual 04/27/22 10/27/22 04/28/25 Western Alliance Bank 95763PMMO 57512 CD 240,000.00 240,000.00 240,000.00 4.900% 240,525.60 semi-annual 05/12/23 11/12/23 05/12/25 Flagstar Bank 33847GBG6 32541 CD 240,000.00 240,000.00 240,000.00 5.450% 241,015.20 semi-annual 11/14/23 05/14/24 05/14/25 Commercial Bank 201313BY8 57417 CD 240,000.00 240,000.00 240,000.00 4.850% 240,494.40 semi-annual 02/27/24 08/27/24 05/27/25 South Story Bank & Trust 840461 BF3 17348 CD 240,000.00 240,000.00 240,000.00 4.750% 240,405.60 semi-annual 02/08/24 08/28/24 05/28/25 Morgan Stanley Bank 6169ODHNI 32992 CD 240,000.00 240,000.00 240,000.00 5.100% 240,820.80 semi-annual 11/29/23 05/29/24 05/29/25 Washington Fed 938828ED8 28088 CD 240,000.00 240,000.00 240,000.00 5.050% 240,984.00 maturity 07/12/24 none 07/11/25 Planters Bank & Trust Co 72741LAM8 8235 CD 240,000.00 240,000.00 240,000.00 5.000% 240,921.60 semi-annual 07/14/23 01/14/24 07/14/25 LCA Bank Corp 501798UNO 58148 CD 240,000.00 240,000.00 240,000.00 5.000% 240,943.20 semi-annual 07/18/23 01/18/24 07/18/25 American Coml Bank & Trust 02519ABM8 3719 CD 240,000.00 240,000.00 240,000.00 5.000% 240,996.00 semi-annual 07/19/23 07/19/24 07/21/25 Toyota Financial Sgs Bk 89235MLH2 57542 CD 245,000.00 245,000.00 245,000.00 0.700% 239,708.00 semi-annual 08/19/21 02/19/22 08/19/25 Amerant Bank 023570CA3 22953 CD 240,000.00 240,000.00 240,000.00 5.050% 241,276.80 semi-annual 08/24/23 02/24/24 08/25/25 First Foundation Bank 32026UY26 58647 CD 240,000.00 240,000.00 240,000.00 5.000% 241,224.00 semi-annual 08/29/23 02/28/24 08/29/25 First Premier Bank 33610RUM3 6085 CD 240,000.00 240,000.00 240,000.00 5.000% 241,430.40 semi-annual 09/01/23 03/01/24 09/02/25 Provident Savings Bank 744039CD8 30879 CD 245,000.00 245,000.00 245,000.00 4.100% 244,840.75 semi-annual 08/28/24 02/28/25 09/29/25 Park Street Bank 70086VBZ3 8851 CD 240,000.00 240,000.00 240,000.00 3.800% 239,335.20 maturity 10/09/24 none 10/09/25 Regions Bank 759197HG5 12368 CD 240,000.00 240,000.00 240,000.00 3.850% 239,426.40 maturity 10/09/24 none 10/09/25 Bank of America 06053CBR6 25178 CD 240,000.00 240,000.00 240,000.00 3.850% 239,426.40 maturity 10/10/24 none 10/10/25 Hometrust Bank 43787PGE7 27677 CD 240,000.00 240,000.00 240,000.00 4.900% 241,346.40 semi-annual 07/12/24 01/12/25 10/10/25 First National Bank 332135LX8 5452 CD 240,000.00 240,000.00 240,000.00 4.150% 239,997.60 maturity 11/06/24 none 11/06/25 Manuf & Traders Trust Co 564759RNO 588 CD 245,000.00 245,000.00 245,000.00 4.500% 245,803.60 semi-annual 12/15/22 06/15/23 12/15/25 Meade County Bank 582894AD3 25173 CD 240,000.00 240,000.00 240,000.00 4.850% 241,564.80 semi-annual 12/15/23 06/15/24 12/15/25 Northeast Bank 66405SFE5 19690 CD 240,000.00 240,000.00 240,000.00 4.200% 240,168.00 maturity 12/18/24 none 12/18/25 PCB Bank 69320YBK8 57463 CD 240,000.00 240,000.00 240,000.00 4.200% 240,170.40 maturity 12/20/24 none 12/19/25 Preferred Bank 740367VD6 33539 CD 240,000.00 240,000.00 240,000.00 4.300% 240,396.00 maturity 12/20/24 none 12/19/25 North American Svgs Bank 657156KC8 29708 CD 240,000.00 240,000.00 240,000.00 4.800% 241,579.20 semi-annual 12/20/23 06/20/24 12/22/25 Unity Bank 91330ADYO 33503 CD 244,000.00 244,000.00 244,000.00 4.150% 244,100.04 semi-annual 12/28/22 06/28/23 12/29/25 Duluth MN 264438ZL9 AA2 local 29,767.20 29,767.20 30,000.00 2.625% 29,958.30 semi-annual 12/05/12 08/01/13 02/01/25 Duluth MN 264439DA5 AA2 local 455,000.00 455,000.00 455,000.00 0.850% 453,730.55 semi-annual 11/03/21 08/01/22 02/01/25 Eau Claire WI 278444QS6 AA2 local 300,348.00 300,348.00 300,000.00 4.000% 299,628.00 semi-annual 10/05/22 04/01/23 04/01/25 Council Bluffs Iowa 222130BD7 AA2 local 290,000.00 290,000.00 290,000.00 5.200% 291,049.80 semi-annual 10/17/23 06/01/24 06/01/25 8,933,735.80 CD Description Number NumCusiber Credit Rating/F Type ' DIC # Purchase Price Carrying Cost Maturity Amount Interest Rate Current Market Value interest Paid Date Acquired Coupon Date Maturity I Due Date New York NY 64966QLG3 AA2 local 301,506.00 301,506.00 300,000.00 0.800% 291,423.00 semi-annual 09/15/20 11/01/20 11/01/25 Opelika AL 683489ZD3 AA2 local 301,848.00 301,848.00 300,000.00 2.363% 295,509.00 semi-annual 12/19/19 05/01/20 11/01/25 Birmingham AL 09088RB70 AA3 local 83,255.20 83,255.20 80,000.00 2.951% 79,813.60 semi-annual 10/03/19 none 03/01/25 Milwaukee Co WI 6022456F4 AA3 local 287,969.70 287,969.70 285,000.00 5.000% 286,162.80 semi-annual 11/03/22 03/01/23 1 09/01/25 Burlington VT 122062G89 AA3 local 256,190.00 256,190.00 250,000.00 2.306% 245,845.00 semi-annual 01/30/20 05/01/20 11/01/25 Ramsey Cnty MN 751622SS1 AAA local 295,845.00 295,845.00 300,000.00 0.750% 299,145.00 semi-annual 01/18/22 02/01/21 02/01/25 Saint Louis Park MN 79174OU92 AAA local 180,005.00 180,005.00 175,000.00 4.500% 175,012.25 semi-annual 09/07/22 08/01/23 02/01/25 Suffolk VA 86481ACU6 AAA local 150,000.00 150,000.00 150,000.00 0.650% 149,482.50 semi-annual 10/05/21 02/01/22 02/01/25 Lewisville TX 528815KR3 AAA local 251,825.00 251,825.00 250,000.00 1.270% 249,090.00 semi-annual 12/14/21 02/15/22 02/15/25 Alpine Utah Sch Dist 021087YH8 AAA local 300,078.00 300,078.00 300,000.00 2.700% 298,941.00 semi-annual 04/19/22 09/15/22 03/15/25 Columbus OH 199492W70 AAA local 293,235.00 293,235.00 300,000.00 2.960% 299,052.00 semi-annual 09/16/22 10/01/22 04/01/25 Asheville NC 044033RWO AAA local 229,369.50 229,369.50 225,000.00 1.430% 222,324.75 semi-annual 05/04/20 12/01/20 06/01/25 Charlotte NC 161035JQ4 AAA local 298,317.00 298,317.00 300,000.00 1.790% 296,784.00 semi-annual 08/28/19 12/01/19 06/01/25 West Des Moines IA 952531GY1 AAA local 236,692.50 236,692.50 250,000.00 2.000% 247,640.00 semi-annual 08/23/23 06/01/21 06/01/25 Scottsdale AZ 810454EJ3 AAA local 306,141.00 306,141.00 300,000.00 5.000% 301,065.00 semi-annual 02/01/23 07/01/23 07/01/25 Minnesota State 60412AZM8 AAA local 377,189.10 377,189.10 370,000.00 4.000% 369,463.50 semi-annual 08/23/22 02/01/23 08/01/25 McKinney TX 58178CEN3 AAA local 302,502.00 302,502.00 300,000.00 1.000% 294,327.00 semi-annual 07/14/21 02/15/22 08/15/25 Madison WI 55844RXA7 AAA local 403,360.00 403,360.00 400,000.00 4.000% 399,192.00 semi-annual 10/06/22 04/01/23 10/01/25 Andover Massachusetts 034286FF6 AAA local 281,388.00 281,388.00 300,000.00 1.330% 292,728.00 semi-annual 07/20/22 11/01/22 11/01/25 Bellevue WA 0793654E9 AAA local 212,901.80 212,901.80 230,000.00 1.247% 224,043.00 semi-annual 09/13/22 06/01/22 12/01/25 Minneapolis MN 60375BJN7 AAA local 300,000.00 300,000.00 300,000.00 1.100% 291,405.00 semi-annual 11/18/21 06/01/22 12/01/25 Minneapolis MN Spl Sch Dist#1 6037893UO AAA local 268,815.00 268,815.00 300,000.00 1.150% 291,510.00 semi-annual 04/22/19 none 12/15/25 Maine State 56052AG75 AA1 state 300,747.00 300,747.00 300,000.00 4.000% 299,577.00 semi-annual 09/20/22 12/01/22 06/01/25 Utah St 917542QV7 AAA state 101,484.90 101,484.90 98,408.26 3.539% 98,051.04 semi-annual 03/09/20 01/01/11 07/01/25 Fed Farm Credit Bank 3133ENKS8 AAA US 474,674.39 474,674.39 500,000.00 1.125% 499,820.00 semi-annual 04/12/23 07/06/22 01/06/25 Fed Home Ln Bank 3130AQGT4 AAA US 496,170.00 496,170.00 500,000.00 1.100% 499,505.00 semi-annual 01/20/22 07/13/22 01/13/25 Fed Home Ln Bank 3130AQMR1 AAA US 491,850.00 491,850.00 500,000.00 1.250% 498,920.00 semi-annual 02/24/22 07/27/22 01/27/25 Fed Farm Credit Bank 3133ENMQO AAA US 400,000.00 400,000.00 400,000.00 1.310% 398,840.00 semi-annual 02/04/22 08/03/22 02/03/25 Federal Home Loan Bank 3130ATDL8 AAA US 398,896.00 398,896.00 400,000.00 3.750% 399,512.00 semi-annual 09/16/22 03/14/23 03/14/25 Federal Home Loan Bank 3130AWT59 AAA US 301,369.64 301,369.64 300,000.00 5.125% 300,429.00 semi-annual 02/05/24 03/14/24 03/14/25 Fed Home Ln Bank 3130AJHU6 AAA US 377,406.14 377,406.14 400,000.00 0.500% 395,676.00 semi-annual 12/12/23 10/14/20 04/14/25 Fed Natl Mtg Assn 3135G03U5 AAA US 467,397.20 467,397.20 500,000.00 0.625% 494,535.00 semi-annual 07/13/22 10/22/20 04/22/25 Fed Home Ln Bank 3130APVB8 AAA US 300,000.00 300,000.00 300,000.00 1.000% 296,094.00 semi-annual 12/10/21 05/22/22 05/22/25 Federal Home Loan Bank 3130AWBY5 AAA US 398,521.99 398,521.99 400,000.00 4.750% 400,620.00 semi-annual 07/11/23 12/13/23 06/13/25 Fed Home Ln Mtg Corp 3137EAEU9 AAA US 655,674.16 655,674.16 700,000.00 0.375% 684,880.00 semi-annual 12/12/23 01/21/21 07/21/25 Fed Home Ln Mtg Corp Med Term Note 3134GWAUO AAA US 283,486.32 283,486.32 300,000.00 0.500% 293,775.00 semi-annual 04/04/24 01/23/21 07/23/25 Federal Home Loan Bank 3130ASTV1 AAA US 500,000.00 500,000.00 500,000.00 3.550% 497,725.00 semi-annual 08/04/22 01/25/23 07/25/25 Federal Home Loan Bank 3130ASZ93 AAA US 500,000.00 500,000.00 500,000.00 4.000% 498,410.00 semi-annual 08/30/22 02/28/23 08/28/25 Fed Home Ln Bank 3130AK5E2 AAA US 281,144.90 281,144.90 300,000.00 0.375% 292,164.00 semi-annual 02/22/24 03/04/21 09/04/25 Federal Home Loan Bank 3130AWS92 AAA US 397,772.00 397,772.00 400,000.00 4.875% 401,544.00 semi-annual 09/29/23 03/12/24 09/12/25 Fed Home Ln Mtg Corp 3137EAEX3 AAA US 291,732.00 291,732.00 300,000.00 0.375% 291,753.00 semi-annual 12/15/21 03/23/21 09/23/25 Federal Farm Credit Bank 3133ERJR3 AAA US 135,236.70 135,236.70 135,000.00 5.000% 135,680.40 semi-annual 07/09/24 10/01/24 10/01/25 Federal Farm Credit Bank 3133EPYK5 AAA US 498,358.68 498,358.68 496,000.00 5.125% 499,045.44 semi-annual 04/04/24 04/10/24 10/10/25 6,974,325.05 local 397,628.04 state Description Cusip Number Credit Rating/F Type DIC # Purchase Price Carrying Cost Maturity Amount Interest Rate Current Market Value Interest Paid Date Acquired Coupon Date Maturity 1 Due Date Federal Farm Credit Bank 3133ERMF5 AAA US 300,035.04 300,035.04 300,000.00 4.750% 301,161.00 semi-annual 07/24/24 10/24/24 10/24/25 Tennessee Valley Auth Ser E 880591CJ9 AAA US 121,500.00 121,500.00 100,000.00 6.750% 101,951.00 semi-annual 03/19/09 none 11/01/25 Federal Farm Credit Bank 3133EPC37 AAA US 300,402.00 300,402.00 300,000.00 4.875% 301,455.00 semi-annual 11/29/23 05/13/24 11/13/25 Federal Farm Credit Bank 3133EPMB8 AAA US 297,330.00 297,330.00 300,000.00 4.125% 299,796.00 semi-annual 06/21/23 12/08/23 12/08/25 Fed Home Ln Mtg Corp Zero Cpn 3134A2HG6 AAA US 98,225.58 98,225.58 110,000.00 105,624.20 maturity 07/11/23 none 12/11/25 Federal Home Loan Bank 3130AWKM1 AAA US 403,058.18 403,058.18 400,000.00 4.750% 401,896.00 semi-annual 01/09/24 12/12/23 12/12/25 25,596,499.93 Barclays Bank 06740KSP3 57203 CD 240,000.00 240,000.00 240,000.00 4.900% 241,596.00 semi-annual 07/17/24 01/17/25 01/16/26 Bank of America 06051XFOO 3510 CD 240,000.00 240,000.00 240,000.00 4.850% 241,800.00 semi-annual 07/17/24 01/17/25 01/20/26 Tennessee State Bank 88054RBY5 20720 CD 240,000.00 240,000.00 240,000.00 4.400% 240,631.20 semi-annual 02/09/24 08/09/24 02/09/26 Golden Bank 38081GBF2 26223 CD 240,000.00 240,000.00 240,000.00 4.400% 240,751.20 semi-annual 02/16/24 08/16/24 02/13/26 First Business Bank 31938QW59 15229 CD 245,000.00 245,000.00 245,000.00 4.050% 244,840.75 semi-annual 02/15/23 08/15/23 02/17/26 Berkshire Bank 084601C27 23621 CD 240,000.00 240,000.00 240,000.00 4.700% 241,804.80 semi-annual 04/12/24 10/12/24 04/13/26 Southwest National 845182CAO 4801 CD 240,000.00 240,000.00 240,000.00 4.600% 241,792.80 semi-annual 07/17/24 01/17/25 07/17/26 Centier Bank 1514ORCU1 12854 CD 240,000.00 240,000.00 240,000.00 4.800% 242,584.80 semi-annual 07/25/23 01/25/24 07/27/26 Pitney Bowes Bank Inc 724468AH6 34599 CD 240,000.00 240,000.00 240,000.00 4.750% 242,395.20 semi-annual 07/31/23 01/31/24 07/31/26 Hutisford State Bank 44811LAB6 12354 CD 240,000.00 240,000.00 240,000.00 4.700% 242,234.40 semi-annual 08/04/23 02/04/24 08/04/26 Midland States Bank 59774QLC4 1040 CD 245,000.00 245,000.00 245,000.00 3.700% 243,544.70 semi-annual 08/14/24 02/14/25 08/14/26 BMW Bank 05580A5T7 35141 CD 240,000.00 240,000.00 240,000.00 4.300% 240,832.80 semi-annual 02/16/24 08/16/24 08/17/26 BNY Mellon 05584CJD9 7946 CD 240,000.00 240,000.00 240,000.00 4.750% 242,551.20 semi-annual 08/23/23 02/23/24 08/24/26 Valley National Bank 919853PF2 9396 CD 240,000.00 240,000.00 240,000.00 3.700% 238,569.60 semi-annual 10/08/24 04/08/25 10/08/26 Blue Ridge Bank 09582YBG6 35274 CD 245,000.00 245,000.00 245,000.00 4.100% 245,203.35 semi-annual 08/20/24 02/20/25 10/20/26 West Point Bank 95536KAN8 12166 CD 240,000.00 240,000.00 240,000.00 4.600%1 242,546.40 semi-annual 12/15/23 06/15/24 12/15/26 Goldman Sachs Bank 38150VE96 33124 CD 240,000.00 240,000.00 240,000.00 3.950% 239,652.00 semi-annual 12/24/24 06/24/25 12/24/26 JP Morgan Chase Bank 46657VTK6 628 CD 240,000.00 240,000.00 240,000.00 4.650% 240,302.40 annual 12/26/24 12/26/25 12/24/26 First Merchants Bank 32082BFW4 4365 CD 240,000.00 240,000.00 240,000.00 4.700% 243,062.40 semi-annual 07/12/24 01/12/25 01/12/27 Firstbank 33766NAW4 8663 CD 245,000.00 245,000.00 245,000.00 3.850% 244,086.15 semi-annual 08/16/24 02/16/25 02/16/27 Unibank 90458JCL8 58407 CD 240,000.00 240,000.00 240,000.00 4.200% 240,794.40 semi-annual 02/16/24 08/16/24 02/16/27 Essa Bank & Trust 29667RVT7 28262 CD 245,000.00 245,000.00 245,000.00 3.850% 244,176.80 semi-annual 08/21/24 02/21/25 02/22/27 Mountain Commerce Bank 62400PKT6 4931 CD 240,000.00 240,000.00 240,000.00 4.600% 243,000.00 semi-annual 04/15/24 10/15/24 04/15/27 Optum Bank Inc 68405VBX6 57408 CD 240,000.00 240,000.00 240,000.00 4.600% 243,266.40 semi-annual 12/22/23 06/22/24 06/22/27 Customers Bank 23204HPS1 34444 CD 240,000.00 240,000.00 240,000.00 4.500% 242,738.40 semi-annual 07/23/24 01/23/25 07/23/27 Peoples Bank 71050LCA9 6544 CD 240,000.00 240,000.00 240,000.00 4.600% 243,314.40 semi-annual 07/23/24 01/23/25 07/23/27 Steams Bank 857894Q93 10988 CD 245,000.00 245,000.00 245,000.00 3.850% 243,966.10 semi-annual 08/21/24 02/21/25 08/23/27 Ally Bank 02007G4N0 57803 CD 240,000.00 240,000.00 240,000.00 4.000% 240,093.60 semi-annual 12/31/24 07/01/25 12/31/27 Everett MA 299839E48 AA+ local 317,883.00 317,883.00 300,000.00 3.000% 295,827.00 semi-annual 01/25/22 07/15/22 01/15/26 Austin TX 052397RE8 AA1 local 359,971.20 359,971.20 360,000.00 2.124% 347,335.20 semi-annual 10/02/19 03/01/20 09/01/26 South Milwaukee WI 838855ZV9 AA2 local 327,798.25 327,798.25 325,000.00 3.350% 319,325.50 semi-annual 01/25/19 04/01/19 10/01/26 Miami Beach FL 593201ZZ2 AA2 local 298,695.00 298,695.00 300,000.00 4.722% 302,487.00 semi-annual 08/23/23 11/01/23 05/01/27 Will County IL Cmnty Zero Coupon 969078QM9 AA2 local 159,000.00 159,000.00 500,000.00 437,590.00 maturity 08/25/09 none 11/01/27 Waterloo IA 941647UR8 AA2 local 173,216.40 173,216.40 170,000.00 2.600% 158,786.80 semi-annual 09/13/19 06/01/25 06/01/28 Manchester New Hampshire 562333QV9 AA3 local 289,172.40 289,172.40 285,000.00 4.000% 283,535.10 semi-annual 07/14/22 01/01/23 07/01/26 9,290,811.04 US _ess Than 1 Year 6,782,132.25 CD Description Cusip Number Credit Rating/F Type DIC # Purchase Price Carrying Cost Maturity Amount Interest Rate Current MarketDate Value Interest Pa` Acquired Coupon Date Maturity I Due Date Florence AL 339873UU3 AA3 local 251,055.00 251,055.00 250,000.00 1.971% 241,012.50 semi-annual 03/19/20 08/01/20 08/01/26 Hubbard Cnty MN 443348DKO AA3 local 341,643.65 341,643.65 365,000.00 3.500% 356,802.10 semi-annual 10/18/22 04/01/15 10/01/27 Allegheny Cnty PA 01728WN7 AA3 local 204,746.00 204,746.00 200,000.00 1.586% 179,074.00 semi-annual 08/20/20 11/01/20 11/01/28 Williamson Cnty TX 9698878G6 AAA local 278,097.00 278,097.00 300,000.00 0.640% 288,258.00 semi-annual 02/07/24 08/15/21 02/15/26 Raleigh NC 751091QU6 AAA local 243,145.00 243,145.00 250,000.00 3.100%1 246,030.00 semi-annual 1 02/07/24 12/01/15 06/01/26 Centennial MN ISD 12 150908KC4 AAA local 274,611.00 274,611.00 300,000.00 1.642% 284,550.00 semi-annual 12/06/23 08/01/22 02/01/27 Wayzata MN ISD #284 946813XL1 AAA local 287,463.00 287,463.00 300,000.00 3.000% 292,656.00 semi-annual 05/24/24 02/01/22 02/01/27 St Paul MN 792882CA8 AAA local 240,000.00 240,000.00 240,000.00 2.400% 224,683.20 semi-annual 12/11/19 05/01/20 05/01/28 Maryland State 574193WF1 AAA state 398,952.00 398,952.00 400,000.00 4.050% 396,792.00 semi-annual 06/02/23 09/15/23 03/15/27 Federal Home Loan Bank 3130BOZV4 AAA US 400,000.00 400,000.00 400,000.00 5.300% 399,828.00 semi-annual 04/22/24 07/22/24 01/22/26 Federal Home Loan Bank 3130ASPD5 AAA US 300,000.00 300,000.00 300,000.00 4.000% 298,539.00 semi-annual 07/29/22 01/28/23 01/28/26 Federal Farm Credit Bank 3133ERNJ6 AAA US 301,357.59 301,357.59 300,000.00 4.500% 300,747.00 semi-annual 08/13/24 02/06/25 02/06/26 Federal Home Loan Bank 313OAQWH2 AAA US 371,748.00 371,748.00 400,000.00 1.800% 388,448.00 semi-annual 07/11/23 08/27/22 02/27/26 Federal Farm Credit Bank 3133EP4K8 AAA US 45,010.23 45,010.23 45,000.00 4.625% 45,176.85 semi-annual 07/09/24 09/05/24 03/05/26 Fed Home Ln Bank 313OA7BA2 AAA US 144,601.97 144,601.97 150,000.00 2.375% 146,668.50 semi-annual 07/09/24 09/13/16 03/13/26 Federal Farm Credit Bank 3133EP5K7 AAA US 301,652.03 301,652.03 300,000.00 4.500% 300,552.00 semi-annual 08/13/24 09/13/24 03/13/26 Federal Home Loan Bank 3130AXB31 AAA US 300,855.43 300,855.43 300,000.00 4.875% 302,004.00 semi-annual 04/04/24 03/13/24 03/13/26 Federal Home Loan Bank 3130BOZP7 AAA US 50,133.56 50,133.56 50,000.00 4.875% 50,334.00 semi-annual 07/09/24 09/13/24 03/13/26 Federal Home Loan Bank 3130ALGY4 AAA US 285,471.46 285,471.46 300,000.00 1.000% 288,390.00 semi-annual 08/13/24 09/16/21 03/16/26 Federal Farm Credit Bank 3133EPNV3 AAA US 397,108.00 397,108.00 400,000.00 4.375% 400,676.00 semi-annual 07/11/23 09/30/23 03/30/26 Federal Farm Credit Bank 3133EP7C3 AAA US 299,648.90 299,648.90 300,000.00 4.625% 301,479.00 semi-annual 04/04/24 10/01/24 04/01/26 Federal Farm Credit Bank 3133EPPRO AAA US 397,432.00 397,432.00 400,000.00 4.625% 401,996.00 semi-annual 07/10/23 10/10/23 04/10/26 Federal Home Loan Mortgage Corp 3134GWZC3 AAA US 368,591.54 368,591.54 400,000.00 0.580% 381,072.00 semi-annual 01/09/24 04/15/21 04/15/26 Federal Home Loan Bank 3130BOYFO AAA US 400,000.00 400,000.00 400,000.00 5.250% 400,916.00 semi-annual 04/22/24 10/22/24 04/22/26 Federal Home Loan Bank 3130BOZXO AAA US 400,000.00 400,000.00 400,000.00 5.270% 400,944.00 semi-annual 05/03/24 10/22/24 04/22/26 Fed Nat Mg Assn 3135GOK36 AAA US 292,637.90 292,637.90 300,000.00 2.125% 291,717.00 semi-annual 12/13/24 10/24/16 04/24/26 Federal Home Loan Mortgage Corp 3134H1 M26 AAA US 300,450.00 300,450.00 300,000.00 5.250% 300,588.00 semi-annual 07/09/24 10/24/24 04/24/26 Federal Home Loan Mortgage Corp 3134H1T94 AAA US 300,150.00 300,150.00 300,000.00 5.100% 300,681.00 semi-annual 07/09/24 11/22/24 05/22/26 Fed Home Ln Bank 3130AMME9 AAA US 382,000.00 382,000.00 400,000.00 1.000% 382,100.00 semi-annual 12/18/24 11/26/21 05/26/26 Fed Home Ln Bank 3130AGFP5 AAA US 384,335.97 384,335.97 400,000.00 2.500% 390,048.00 semi-annual 01/09/24 12/12/19 06/12/26 Fed Home Ln Bank 3130AN4T4 AAA US 224,763.51 224,763.51 250,000.00 0.875% 238,205.00 semi-annual 07/11/23 12/12/21 06/12/26 Federal Home Loan Bank 3130131BT3 AAA US 301,486.77 301,486.77 300,000.00 4.875% 302,424.00 semi-annual 07/09/24 12/12/24 06/12/26 Fed Home Ln Bank 3130ANSG6 AAA US 300,000.00 300,000.00 300,000.00 0.875% 285,234.00 semi-annual 08/26/21 02/25/22 06/25/26 Federal Home Loan Mortgage Corp 3134H13V3 AAA US 299,970.00 299,970.00 300,000.00 5.150% 300,252.00 semi-annual 07/09/24 12/26/24 06/26/26 Federal Farm Credit Bank 3133EPPE9 AAA US 397,476.00 397,476.00 400,000.00 4.375% 400,496.00 semi-annual 07/11/23 01/06/24 07/06/26 Federal Farm Credit Bank 3133ERKR1 AAA US 300,908.67 300,908.67 300,000.00 4.625% 301,668.00 semi-annual 07/24/24 01/10/25 07/10/26 Federal Home Loan Bank 3130AFPW1 AAA US 189,072.00 189,072.00 195,000.00 2.950% 191,174.10 semi-annual 01/09/24 07/10/19 07/10/26 Federal Farm Credit Bank 3133ERKV2 AAA US 300,000.00 300,000.00 300,000.00 5.080% 300,603.00 semi-annual 07/15/24 01/15/25 07/15/26 Federal Farm Credit Bank 3133EPQC2 AAA US 400,240.00 400,240.00 400,000.00 4.625% 401,748.00 semi-annual 07/17/23 01/17/24 07/17/26 Federal Home Loan Bank 3130AWTQ3 AAA US 303,962.84 303,962.84 300,000.00 4.625% 301,725.00 semi-annual 08/13/24 03/11/24 09/11/26 Federal Home Loan Bank 3130AXCP1 AAA US 404,126.02 404,126.02 400,000.00 4.875% 403,944.00 semi-annual 12/12/23 03/11/24 09/11/26 Federal Home Loan Bank 3130ATBS5 AAA US 392,187.50 392,187.50 400,000.00 4.000% 398,028.00 semi-annual 07/11/23 03/29/23 09/29/26 Federal Home Loan Mortgage Corp 31341-11A29 AAA US 700,989.00 700,989.00 700,000.00 5.125% 701,463.00 semi-annual 05/10/24 10/02/24 10/02/26 4,257,952.40 local 396,792.00 state Description Cusip Number Credit Rating/F Type DIC # Purchase Price Carrying Cost Maturity Amount Interest Rate Current Market Value Interest Paid Date Acquired Coupon Date Maturity / Due Date Federal Home Loan Bank 313063A29 AAA US 399,623.29 399,623.29 400,000.00 4.000% 399,124.00 semi-annual 10/29/24 04/09/25 10/09/26 Federal Home Loan Mortgage Corp 3134HAUE1 AAA US 399,600.00 399,600.00 400,000.00 4.250% 398,564.00 semi-annual 10/29/24 04/23/25 10/23/26 Federal Home Loan Bank 3130AXU63 AAA US 300,354.00 300,354.00 300,000.00 4.625%1 301,923.00 semi-annual 11/29/23 05/17/24 11/17/26 Federal Home Loan Bank 3130ATVE4 AAA US 302,332.21 302,332.21 300,000.00 4.500% 301,422.00 semi-annual 12/13/24 06/11/23 12/11/26 Federal Home Loan Bank 3130AXQL5 AAA US 408,212.00 408,212.00 400,000.00 4.875% 404,536.00 semi-annual 01/09/24 06/11/24 12/11/26 Federal Farm Credit Bank 3133ERK42 AAA US 300,199.69 300,199.69 300,000.00 4.125% 299,436.00 semi-annual 12/16/24 06/16/25 12/16/26 Federal Farm Credit Bank 3133EPQ73 AAA US 298,284.80 298,284.80 300,000.00 4.125% 298,929.00 semi-annual 07/24/24 06/22/24 12!22/26 Federal Home Loan Mortgage Corp 3134H1NK5 AAA US 400,000.00 400,000.00 400,000.00 5.000% 400,016.00 semi-annual 01/09/24 07/08/24 01/08/27 Federal Home Loan Bank 3130AYPNO AAA US 300,043.63 300,043.63 300,000.00 4.125% 299,568.00 semi-annual 02/05/24 07/15/24 01/15/27 Federal Farm Credit Bank 3133ERKWO AAA US 300,000.00 300,000.00 300,000.00 5.170% 300,330.00 semi-annual 07/15/24 01/15/25 07/15/27 Federal Home Loan Bank 3130132KW4 AAA US 300,450.00 300,450.00 300,000.00 4.375% 299,145.00 semi-annual 09/24/24 02/27/25 08/27/27 Federal Home Loan Mortgage Corp 3134H1VF7 AAA US 397,400.00 397,400.00 400,000.00 4.375% 398,840.00 semi-annual 03/13/24 09/13/24 09/13/27 Federal Farm Credit Bank 3133EPH81 AAA US 290,495.92 290,495.92 286,000.00 4.500% 287,201.20 semi-annual 01/09/24 04/04/24 10/04/27 Federal Farm Credit Bank 3133EPC60 AAA US 301,425.00 301,425.00 300,000.00 4.625% 302,424.00 semi-annual 11/29/23 05/15/24 11/15/27 Federal Home Loan Bank 3130B43L3 AAA US 400,000.00 400,000.00 400,000.00 4.450% 399,052.00 semi-annual 12/18/24 06/01/25 12/01/27 Fed Farm Credit Bank 31331VLC8 AAA US 106,030.45 106,030.45 100,000.00 5.250% 102,665.00 semi-annual 02/26/10 none 04/21/28 Federal Home Loan Bank 3130AWPZ7 AAA US 400,000.00 400,000.00 400,000.00 5.000% 399,280.00 semi-annual 07/28/23 01/28/24 07/28/28 Federal Farm Credit Bank 3133EPUN3 AAA US 304,382.38 304,382.38 300,000.00 4.500%1 301,857.00 semi-annual 12/13/24 02/28/24 08/28/28 Fed Home Ln Mtg Corp Med Term Note 3134GWUM6 AAA US 199,500.00 199,500.00 200,000.00r4.000% 50% 174,080.00 semi-annual 10/07/20 03/29/21 09/29/28 Federal Farm Credit Bank 3133EPS71 AAA US 400,000.00 400,000.00 400,000.0050% 399,748.00 semi-annual 12/28/23 06/27/24 12/27/28 Fed Home Ln Bank 3130AGT21 AAA US 300,000.00 300,000.00 300,000.0040% 275,982.00 semi-annual 07/26/19 01/26/20 07/26/29 Federal Farm Credit Bank 3133ERJ85 AAA US 299,054.42 299,054.42 300,000.00 295,158.00 semi-annual 12/13/24 03/09/25 09/06/29 Federal Home Loan Bank 3130B47A3 AAA US 400,000.00 400,000.00 400,000.0000% 400,420.00 semi-annual 12/17/24 06/04/25 12/04/29 Federal Home Loan Bank 3130133YH0 AAA US 400,000.00 400,000.00 400,000.00 4.500% 398,656.00 semi-annual 12/05/24 06/05/25 12105/29 30,275,101.30 Anoka -Hennepin MN ISD#11 0363032R5 AAA local 323,613.50 323,613.50 350,000.00 2.550% 319,154.50 semi-annual 01/25/19 none 02/01/30 Vestavia Hills AL 925479RY5 AAA local 202,566.00 202,566.00 200,000.00 1.870% 165,736.00 semi-annual 07/16/20 02/01/21 1 02/01/32 484,890.50 56,356,491.73 18,838,224.65 US 1- 5 Years 484,890.50 local 6 - 10 Years INVESTMENT SCHEDULE - Money Market Funds December 31, 2024 Description Current Market Value YTD Interest Wells Far o 1 I Principal Bank Government Money Market Fund 1 $17,875,457.811 $192,698.93 4M 1 14M 1 2,919,318.711 85,704.64 4M PLUS 1 14M Plus 1 106,788.461 13,737.51 Grand Total Money Market Funds $20,901,564.98 $292,141.08 Updated. 1/14/2025 NDOVE 16', 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Sarah Cotton, City Administrator FROM: Dennis D. Jones, Fire Chief/Emergency Management Director SUBJECT: Approve Brad Detmer/Beef O'Brady's Donation to the Andover Fire Department's Annual Banquet. DATE: 21 January 2025 INTRODUCTION The City Council is requested to approve the Brad Detmer/Beef O'Brady's Donation. DISCUSSION Mr. Brad Detmer, owner of Beef O'Brady's restaurant has graciously donated his services and food towards the Andover Fire Department's Annual Banquet. When the banquet committee approached various establishments throughout Andover to secure quotes for costs and services, Mr. Detmer graciously donated the cost of his services and food as his expression of gratitude for the dedicated service the Andover Fire Department provides to the community. Mr. Detmer and his restaurant continually supports the community through various initiatives which support the many community groups throughout Andover. BUDGETIMPACT The total donation of services and food is approximately worth $1,300 which has not direct impact to the fire department operating budget. ACTION REQUIRED The City Council is requested to approve the Mr. Brad Detmer/Beef O'Brady's Donation to the Andover Fire Department on 21 January 2025, for services and food for t ire artment's annual banquet. dRespe lly s b i t d, .1 D. Jone Fire Chief /Emergency Management Director CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. RXXX-24 MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FOOD AND SERVICES DONATION MADE TO THE CITY OF ANDOVER FIRE DEPARTMENT FROM MR. BRAD DETMER, OWNER OF BEEF O'BRADY'S WITH HIS CONTINUED SUPPORT OF AND GRATITUDE FOR, THE DEDICATED SERVICE THE ANDOVER FIRE DEPARTMENT PROVIDES TO THE COMMUNITY, TO BE USED FOR THE ANNUAL FIRE DEPARTMENT BANQUET. WHEREAS, any donations that are to be made to the City of Andover must be accepted by the City Council; and WHEREAS, the food and services donation from Mr. Brad Detmer and Beef O'Brady's, expresses his continued support of, and gratitude for the dedicated service the Andover Fire Department provides to the community to be used for the annual fire department banquet; NOW, THEREFORE BE IT RESOLVED by the City Council to hereby accept the donation, which is to be used towards the Annual Andover Fire Department Banquet. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 21St day of January 2025, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Jamie Barthel - Mayor Michelle Hartner - City Clerk kC I T Y 0 F 110 NNDOVEA 0 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Mayor and Councilmembers Sarah Cotton, City Administrator Commander Paul Lenzmeier - Anoka County Sheriff's Office Anoka County Sheriffs Office Monthly Report - Sheriff January 21, 2024 INTRODUCTION Commander Paul Lenzmeier from the Anoka County Sheriff's Office will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City. DISCUSSION To be verbally presented. ACTION REQUIRED For Council information. Respectfully submitted, Commander Paul Lenzmeier Anoka County Sheriff's Office 4:03 PM 01/08/2025 Data Source: Data Warehouse Agency: LAW ENFORCEMENT Division: Andover Law Day Range: Date From 12/1/2024 To 12/31/2024 Exclusion: • Calls canceled before first unit assigned AlarmHoldup Med Allergic Select a format v Export I'll I FU 1 Threat 2 Park 3 Misco 4 Harass CD CL Drugs 6 Abuse E PD VT F Misc F Dump GOL.. AlarmF F Veh PI Med Fall AlarmHoldup Med Allergic Select a format v Export I'll I Count ffffffff■ 1 -0 -Highest Priority U -Priority 1 -6 -Phone Call f� 1 -1 -Emergency 1 -4 -Report 1-7-1-owest Priority 1 -2 -Urgent 1 -5 -Non Priority Prioritv Descriation 0 LO -Highest Priority 1 Ll -Emergency 2 1 -2 -Urgent 3 L3 -Priority 4 1 -4 -Report 5 L5 -Non Priority 6 0 20 40 60 Count ffffffff■ 1 -0 -Highest Priority U -Priority 1 -6 -Phone Call f� 1 -1 -Emergency 1 -4 -Report 1-7-1-owest Priority 1 -2 -Urgent 1 -5 -Non Priority Prioritv Descriation 0 LO -Highest Priority 1 Ll -Emergency 2 1 -2 -Urgent 3 L3 -Priority 4 1 -4 -Report 5 L5 -Non Priority 6 1 -6 -Phone Call 7 1-7-1-owest Priority Problem Type CJ ,. _ 911 21 21 Abandon 8 8 Abuse 2 2 AbuseP AlarmB 27 27 Broadcast Burg BurgP Civil CivilP CSC Debris Deer Disorderly Dom DomP Drugs DUI Dumping Escort ExPat F Aircraft F Assist F CleanUp F Collapse F Dump F Elec Smell F Expl F Gas Odor In F Gas Odor Out F Grass fire F Illegal F Misc F Mutual Aid F Oven F Powerlines F SmokeIn F SmokeOut F Structure F Train F Veh F Water Rescue Fight Flood in Flood out Fraud FraudP FU FW Gun Harass Info Lift Assist Liq Lockout LockoutP 8 8 1 1 28 5 33 1 1 2 2 29 29 1 1 4 3 7 1 1 13 13 12 12 4 4 15 2 1 19 37 7 7 7 7 8 1 9 3 3 3 1 4 1 4 5 4 4 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 2 8 11 19 61 26 87 3 5 8 2 2 19 19 1 1 15 15 Med Uncon Medex Misc Misco Noise NoTag Ord Other Park PD Person PI POR Properti,, Mi RE R7 RoadC= Robbe, Robberya Shots Slumper StolenProp Suicide SuicideP Susp SuspP Theft TheftP Threat ThreatP Traf Tres UNK Unsecure Vand VandP VehTheft VehTheftP Weapon Weather Welfare WelfareP WT 17 17 37 37 8 8 4 4 2 2 2 2 2 2 20 20 6 6 23 23 8 8 11 11 6 6 4 4 5 5 27 31 58 28 43 71 2 2 1 1 7 8 2 1 3 5 2 7 29 3 32 41 6 47 1 1 2 14 14 2 2 6 1 7 1 2 3 4 4 3 3 1 1 2 1 3 3 3 21 8 29 2 2 14 14 28 2 2 2 4 6 1 1 19 2 23 2 2 6 6 1 3 4 18 3 21 3 3 10 3 13 32 1 120 1 44 1 88 1 71 1 309 1 235 1 72 1971 Go Back Close PATROL DIVISION CITY OF ANDOVER - JANUARY - DECEMBER 2024 OFFENSE JAN FEB MAR APR I MAY I JUN I JUL I AUG I SEP OCT NOV DEC YTD 2024 YTD 2023 Call for Service 1,049 887 950 1,044 1,240 1,201 1,220 1,143 1,212 1,279 1,074 971 13,270 13,272 Burglaries 1 2 2 1 0 2 2 3 3 1 2 1 20 13 Thefts 22 17 15 20 23 18 24 22 24 23 16 19 243 240 Crim Sex 4 1 0 1 0 0 2 0 1 3 4 1 17 11 Assault 2 6 4 6 14 4 4 1 4 3 5 5 58 50 Dam Property Harr Comm 3 1 5 3 3 0 9 0 11 0 14 0 8 0 5 1 7 0 7 0 6 0 7 0 85 5 39 3 PI Accidents 5 5 4 3 11 12 12 9 11 13 49 5 52 14 47 104 459 93 472 PD Accidents 31 42 29 38 47 33 28 34 29 Medical 165 113 147 123 146 139 139 129 138 148 142 149 1,678 1,640 Animal Comp 34 47 61 57 95 78 51 53 57 69 69 46 717 656 Alarms 33 35 51 27 43 35 49 47 42 44 29 40 475 452 Felony Arrests 2 3 4 6 8 5 3 2 9 4 2 7 55 77 GM Arrests 4 5 4 6 9 7 10 6 8 9 10 11 89 84 Misd Arrests 10 24 12 25 27 20 27 8 20 34 17 16 240 196 DUI Arrests 1 3 7 3 6 5 9 6 11 12 10 10 83 77 Drug Arrests Domestic Arrest 0 3 0 6 3 1 2 4 1 6 1 3 0 2 2 1 1 1 2 2 0 1 1 2 13 32 26 33 Warrant Arrest 2 2 6 5 4 4 4 5 6 6 3 5 52 94 Traffic Stops 280 265 294 290 334 392 456 410 424 492 329 325 4,291 3,603 Traffic Arrests 81 76 83 1 92 1 94 1 95 1 147 97 1 122 1 127 1 66 99 1,179 757 DUI Offenses: Day of Week: Sunday Monday Tuesday Wednesday Thursday Friday Saturday Time: 10:02 PM 8:27 PM 8:50 PM 4:52 PM 1:36 AM 1:10 AM 9:51 PM 9:17 PM 11:03 AM 12:01 AM City of Andover Calls for Service 20000 13,27e��- 10000 71 — n Current Last YTD YTD Month Month 2024 2023 Patrol Division Monthly Report Page 11 CITY OF ANDOVER BURGLARIES 30 20 j II 10 201 1131 1111 1211 221 117{ j 0 ( {{ I YTD YTD YTD YTD YTD YTD 2024 2023 2022 2021 2020 2019 ASSAULTS 100 DOMESTIC ARRESTS � 50 58 50 X371 1321 281 �4 Z. 30 0 57 YTD YTD YTD YTD YTD YTD 2024 2023 2022 2021 2020 2019 DUI ARRESTS 100 - 50 83 77 14601 79091I 1391 YTD YTD YTD YTD YTD YTD 2024 2023 2022 2021 2020 2019 60 DOMESTIC ARRESTS � 40 Z. 30 0 57 20 32 33 32 41 �42 YTD YTD 0 2024 2023 2022 2021 2020 2019 YTD YTD YTD YTD YTD YTD 2024 2023 2022 2021 2020 2019 X � TRAFFIC ARRESTS 1500 1000 500 ,1 f � 2 5 1 �9� �8 0� 0 YTD YTD YTD YTD YTD YTD 2024 2023 2022 2021 2020 2019 YEAR TO DATE -DECEMBER 2019-2024 THEFTS 600 400 �2 ��ii q� 200 4� �4� L..2.1 q �jj DAMAGE TO PROPERTY 150 100 50 j85) 1391 [6d [981 �92 1-931- 1 1 1 YTD YTD YTD YTD YTD YTD 2024 2023 2022 2021 2020 2019 DRUG ARRESTS 100 50 91 0 X131 1261 1161 WARRANT ARRESTS 100 50 194 81 �701 (52] �60� 1 Z. 30 0 YTD YTD YTD YTD YTD YTD 2022 2021 2020 2019 2024 2023 2022 2021 2020 2019 DAMAGE TO PROPERTY 150 100 50 j85) 1391 [6d [981 �92 1-931- 1 1 1 YTD YTD YTD YTD YTD YTD 2024 2023 2022 2021 2020 2019 DRUG ARRESTS 100 50 91 0 X131 1261 1161 WARRANT ARRESTS 100 50 194 81 �701 (52] �60� 1 �66� 30 YTD YTD YTD YTD YTD YTD 2024 2023 2022 2021 2020 2019 82 0 YTD YTD YTD YTD YTD YTD 2024 2023 2022 2021 2020 2019 TRAFFIC STOPS 6000 4000 2000 ,29 J60� � 6+ 2,32 3,18p 0 f II YTD YTD YTD YTD YTD YTD 2024 2023 2022 2021 2020 2019 Patrol Division Monthly Report Page 12 PATROL DIVISION CITY OF ANDOVER CSO'S ACTIVITY - JANUARY -DECEMBER 2024 OFFENSE JAN FEB MAR APR I MAY JUN JUL AUG SEP OCT NOV DEC YTD 2024 YTD 2023 Call for Service 114 98 118 124 157 191 164 235 242 179 149 128 9 14 1,899 1,960 Accident Assist 5 3 3 1 9 15 13 15 22 16 16 127 137 Vehicle Lock Out 19 14 7 13 17 15 15 16 14 8 16 168 178 Extra Patrol 7 2 1 0 3 0 0 10 4 3 0 2 32 99 House Check 0 0 0 0 0 0 0 0 0 0 0 0 0 25 0 0 Business Check 0 0 0 0 0 0 0 0 0 0 0 0 0 Animal Complaints 16 25 32 32 48 45 34 47 48 43 34 429 370 Traffic Assist 1 2 01 1 1 0 0 5 0 1 0 12 5 Aids: Agency 0 2 4 2 8 1 11 10 6 12 5 7 71 68 22 Aids: Public 63 49 68 67 68 108 86 135 139 97 74 1,025 1,103 Paper Service 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Inspections 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Ordinance Viol 3 1 1 1 3 1 8 1 3 1 6 1 5 1 2 1 4 1 0 1 3 1 0 38 41 Patrol Division Monthly Report Page 13 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Sarah Cotton, City Administrator FROM: David D. Berkowitz, Director of Public Works/City Engineer SUBJECT: Hold Public Hearing/Order Plans & Specification/25-2A/2025 Street Reconstruction (Xenia Street NWNintage Street NW/161St Avenue NW) — Engineering DATE: January 21, 2025 INTRODUCTION The City Council is requested to hold a public hearing and order plans and specifications for Project 25-2A, 2025 Street Reconstruction (Xenia Street NWNintage Street NW/161St Avenue MW). DISCUSSION Each year the roadway segments in the most need of repair throughout the City are reconstructed with the City of Andover's street reconstruction program. The neighborhood west of Tulip Street, north of 157th Avenue, and east and inclusive of Xenia Street (see attached map) have been identified in the City's 5 -Year Capital Improvement Plan for reconstruction during the spring and summer of 2025. The project would include reclaiming the existing bituminous roadway, constructing concrete curb in gutter in select locations to improve drainage, storm sewer / culvert repairs and improvements, and paving of a new bituminous surface. Areas that currently have ditches will remain as ditch sections with no concrete curb and gutter improvements unless curb and gutter is warranted to correct a drainage issue. This has been a very effective reconstruction method since the City began the process back in 1996. A neighborhood informational meeting was held on December 3, 2024 to discuss the project and answer preliminary questions from residents. Comments received by staff are attached for your information. Attached are the following: * Resolution Ordering the Improvement * Feasibility Report * Example Letter to Property Owners Regarding Estimated Assessment * Public Hearing Notice * Preliminary Assessment Roll * Example of Estimated Assessment Payment Schedule * Sign in Sheet from Neighborhood Meeting * Resident Comments Mayor and Council Members January 21, 2025 Page 2 of 2 BUDGET IMPACT The project would be funded through a combination of special assessments and City funds. Twenty- five percent (25%) of the total project costs would be assessed to the benefiting properties fronting and/or addressed along the improvements as identified in the City's Roadway Reconstruction Assessment Policy. The remaining costs would be funded through the City's Road and Bridge Fund. ACTION REQUIRED The City Council is requested to hold a public hearing and order plans and specifications for Project 25-2A, 2025 Street Reconstruction (Xenia Street NWNintage Street NW/161St Avenue MW). Respectfully submitted, David D. Berkowitz / ell Attachments: Resolution, Feasibility Report, Example Letter to property owneryegarding estimated assessment, Public Hearing Notice, Preliminary Assessment Roll, Example of / Estimated Assessment Payment Scheduleign in Sheet & Resident Comments CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ORDERING THE IMPROVEMENT OF PROJECT NO. 25-2A, 2025 STREET RECONSTRUCTION (XENIA STEET NW/VINTAGE STREET NW/161sT AVENUE NW) AND DIRECTING PREPARATION OF FINAL PLANS AND SPECIFICATIONS. WHEREAS, Resolution No. 102-24 of the City Council adopted on the 4t" day of November , 2024, fixed a date for a public hearing; and WHEREAS, pursuant to the required published and mailed notice such hearing was held on the 21St day of January , 2025; and WHEREAS, all persons desiring to be heard were given such opportunity for same; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby order improvement Project No. 25-2A. MOTION seconded by Council member Council at a regular meeting this 21St Council members resolution, and Council members resolution was declared passed. ATTEST: Michelle Hartner — City Clerk and adopted by the City day of January , 2025, with voting in favor of the voting against, whereupon said CITY OF ANDOVER Jamie Barthel - Mayor December 2024 Feasibility Report 2025 Street Reconstruction (Xenia St / Vintage St / 161St Ave) City Project No. 25-02A Prepared by: Engineering Department City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV December 17, 2024 Honorable Mayor and City Council City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 Re: 2025 Street Reconstruction City Project 25-02A: Feasibility Report Dear Mayor and City Council: With your authorization, we are pleased to submit this feasibility report addressing the proposed costs and estimated assessments for the 2025 Street Reconstruction Project. The project is generally located in the west - central portion of the City and includes 161' Avenue from Tulip Street to Xenia Street, Xenia Street from 157' Avenue to the cul de sac north of Vintage Street, and Vintage Street from 161St Avenue to the Xenia Street cul de sac. These areas are not platted. The streets in these areas have been identified by City staff as needing repair, and they are included in the City's 2025-2029 Capital Improvement Plan for reconstruction in 2025. A neighborhood informational meeting was held December 3, 2024 to discuss the project, answer questions, and receive comments from residents impacted by this project. Improvements would include reclaiming the existing bituminous roadways, constructing concrete curb in select areas with drainage issues / steeper grades, limited storm sewer improvements, culvert replacements, and paving of a new bituminous surface. The total estimated cost of the proposed improvements is $1,539,000. This estimated cost includes construction costs, contingencies, and indirect costs. Seventy-five (75%) of the total project costs for the street improvements would be funded through the City's Road and Bridge fund and the remaining twenty-five (25%) would be assessed to the benefiting properties in accordance with the City's Roadway Reconstruction Assessment Policy. We recommend that the City Council review this report and, if acceptable, proceed with project implementation as proposed. Sincerely, City of Andover Engineering Department David D. Berkowitz, P.E. Director of Public Works/City Engineer FEASIBILITY REPORT 2025 STREET RECONSTRUCTION XENIA STREET / VINTAGE STREET / 161ST AVENUE (CITY PROJECT NO. 25-02A) CITY OF ANDOVER, MINNESOTA I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. David D. Berkowitz, P.E. Date License No. 26757 2025 STREET RECONSTRUCTION XENIA STREET / VINTAGE STREET / 161sT AVENUE (CITY PROJECT NO. 25-02A) TABLE OF CONTENTS Overview Page No 1.0 INTRODUCTION 2.0 EXISTING CONDITIONS 3.0 PROPOSED IMPROVEMENTS 4.0 RIGHT-OF-WAY / EASEMENT 5.0 PERMITS 6.0 ESTIMATED PROJECT COSTS 7.0 FUNDING / ASSESSMENTS 8.0 PROPOSED PROJECT SCHEDULE 9.0 CONCLUSIONS & RECOMMENDATIONS APPENDIX Exhibit 1: Project Location Map Exhibit 2: Existing Drainage Map Exhibit 3: Feasibility Cost Estimate Exhibit 4: Preliminary Assessment Worksheet Exhibit 5: Preliminary Assessment Roll 1 1 2 3 3 3 3 4 5 2025 STREET RECONSTRUCTION XENIA STREET / VINTAGE STREET / 161sT AVENUE (CITY PROJECT NO. 25-02A) 1.0 INTRODUCTION The City of Andover annually completes a street reconstruction project in a portion of the City in need of rehabilitation. The intent of this program is to provide the community with a high- quality transportation system and maintain the integrity of the City's street infrastructure. Rehabilitation of the streets reduces short term routine maintenance costs (crack sealing, pothole patching, etc.). Long term, this reconstruction prolongs the structural stability of the City's roadways, providing for a longer serviceable life. City staff evaluates each segment of roadway within the City every two to three years to help determine which roadways and developments are in the most need of rehabilitation. A pavement management program utilizing these inspection records is maintained by the Engineering Department. This program provides an analytical tool which, along with additional site inspections, review of maintenance records, and input from Public Works staff, allows us to determine the best schedule for reconstruction to maximize the program benefits and reduce the amount of annual maintenance needed by Public Works. The segments identified for reconstruction are then included in the Capital Improvement Plan which is approved by the City Council. One of the neighborhoods identified for reconstruction in 2025 is located in the west central portion of the City and includes Xenia Street from 157d' Avenue north to the cul de sac, Vintage Street from the Xenia Street cul de sac south to the cul de sac, and 161" Avenue from Tulip Street to Xenia Street (refer to Exhibit 1 in the Appendix for a Project Location Map). This neighborhood has been identified in the City's current 5 -Year Capital Improvement Plan for reconstruction during the summer of 2025. The average Paser Rating (pavement management rating) on a scale of 1-10 (10 being the best) for this neighborhood is 3.4. The reconstruction of the streets and any associated work will be funded through special assessments to the benefiting properties in accordance with the City's Roadway Reconstruction Assessment Policy and through the Road and Bridge Fund. 2.0 EXISTING CONDITIONS This neighborhood is served by private septic systems and wells and is outside of the Metropolitan Urban Service Area (MUSA) boundary. Lot sizes vary from 0.85 to 3.1 acres. The majority of the lots within the neighborhood average around 1.1 acres in size. The streets in this area were originally paved in 1979. Survey information shows that the existing pavement averages about 27' in width. The existing pavement section per the original construction plans depicts 1.5" of bituminous over 4" of Class 5 aggregate base. Cores taken in the roadway generally show approximately 3" of bituminous over 2" — 4" of Class 5 aggregate base. Stormwater runoff generally drains to the edge of the road and flows along the road / boulevard edges. There are ditches in limited portions of the neighborhood that also drain stormwater runoff. The south end of the neighborhood along Xenia Street from 158th Avenue south to 157th Avenue drains to low areas on either side of Xenia Street just north of 157th Avenue. These low areas are landlocked and runoff infiltrates into the ground. 161St Avenue between Vintage Street and Tulip Street drains east into an existing storm sewer system at Tulip Street which discharges into a stormwater pond in Pine Hills South Park. The remainder of the development drains to four separate low areas within the neighborhood, which all ultimately drain west and north to a large wetland complex that is drained by County Ditch 6b. County Ditch 6b converges into County Ditch 6, ultimately discharging to the Rum River. For a schematic depiction of the drainage flow paths refer to Exhibit 2 in the Appendix. This project is located within the boundaries of the Lower Rum River Watershed Management Organization. 3.0 PROPOSED IMPROVEMENTS The streets will be reclaimed, utilizing the recycled material for aggregate base. The roadway surface elevation will generally remain close to or slightly higher than existing to facilitate tying into existing yards and driveways to perpetuate existing drainage patterns. A minimum of 5" of reclaimed aggregate base material will remain in place and 3" of new bituminous (paved in two lifts) will be constructed, meeting the City's standard pavement section. In rural areas of the City with ditches, the current City standard street section is 24' wide. The proposed project will include a 24' width of bituminous, a slight reduction from the existing width of 27' +/-. The reduction in pavement width will result in a decrease of stormwater runoff from the site. In locations with steeper grades, concrete curb and gutter will be constructed to channelize stormwater runoff and help minimize the erosion potential of runoff to low areas. All stormwater runoff within the project limits either flows directly or indirectly into adjacent low areas, ditches, or wetlands via overland flow, culverts, and limited storm sewer systems. Existing drainage patterns will be perpetuated with the project. Minor localized drainage issues will be addressed with the project as much as possible. Receiving bodies of stormwater discharge and drainage patterns will not be altered with this project. Stormwater improvements will include replacement of existing CMP centerline culverts with RCP or DIP culverts matching existing elevations, sizes, and grades. Limited replacement of driveway culverts will be completed in areas that channelize larger volumes of storm water runoff. Storm sewer systems will be reviewed for constructability at low areas. If grades allow, catch basins with sumps will be constructed at low areas to provide additional stormwater cleaning. This will ultimately be determined during final design. To facilitate larger vehicles and snowplow turning radii, the City standard for temporary cul de sacs is 80' in diameter (93' for permanent cul de sacs). There is a temporary turnaround at the south end of Vintage Street that is approximately 55' in diameter, with 100' feet of right of way in this vicinity. This cul de sac has proven challenging for snow plowing operations. During final design, staff will attempt to design a cul de sac that meets the 80' diameter minimum requirement in this vicinity while remaining within the existing right of way. The existing cul de 2 sac on the north end of Xenia Street is approximately 94' — 95' in diameter now. This cul de sac will be best fit within the existing location and meet the minimum 93' diameter for permanent cul de sacs. 4.0 RIGHT -OF WAY / EASEMENT With the possible exception of culvert end replacements, all work for the improvement project will take place within the existing right of way and drainage and utility easements. If culvert replacements extend outside of the existing right of way / easements, these areas will be handled on a case by case basis with adjacent property owners. 5.0 PERMITS The City of Andover Engineering Department will obtain any necessary permits for the project. Permits required for the project include: - Lower Rum River WMO for grading, erosion control and storm water drainage - MPCA NPDES Construction Storm Permit - Anoka County Highway Department 6.0 ESTIMATED PROJECT COSTS The total construction cost estimate is $1,270,000. The total estimated project costs are $1,539,000. This estimated cost includes construction costs, contingencies (10%), and indirect costs. These costs are estimated based upon preliminary design. The final cost will be based upon final design, actual work completed by the contractor, and unit bid prices for the project. A detailed Feasibility Cost Estimate is included in the Appendix as Exhibit 3. 7.0 FUNDING / ASSESSMENTS The project is proposed to be funded through a combination of special assessments and City funds. In accordance with the City's Assessment Manual, twenty-five percent (25%) of the total street related project costs would be assessed to the benefiting properties or specifically those properties fronting along or addressed along the roadway being improved. The remaining seventy-five percent (75%) of the street related costs will be funded through the City's Road and Bridge Fund. The Andover Assessment Manual lists four methods for assessments. They are area, unit, front footage (short side) and variable costs: For this project the per unit method would be used to assess each property for their individual benefit as the lots within the neighborhood are relatively equal in size. 3 To calculate the estimated street assessment rate per unit, twenty-five percent (25%) of the total project costs were divided by the total number of parcels within the project limits to determine an estimated assessment rate per unit. The following tables summarizes the estimated costs and assessments for the project. Total Number of Units 64 Estimated Construction Costs $1,270,000.00 Estimated Total Project Costs $1,539,000.00 Estimated Assessment / Unit $6,020.00 Total City Costs (Road & Bridge Fund) $1,154,560.00 Total Assessable Costs $384,440.00 The estimated assessment amount is generally in line with previous street reconstruction projects. A detailed Preliminary Assessment Worksheet and a Preliminary Assessment Roll with a list of properties proposed to be assessed are included in the Appendix as Exhibits 4 and 5. Final assessment amounts will be based upon actual project costs and determined once the project is completed. 8.0 PROPOSED PROJECT SCHEDULE For projects that include special assessments, the City is required to follow the process outlined in Minnesota Statutes Chapter 429. If the project is initiated by the City Council, the project schedule would be tentatively as follows: City Council orders feasibility report Neighborhood Informational Meeting City Council receives feasibility report / Orders Public Hearing Hold Public Hearing / Authorize plans and specs City Council approves plans and specifications and authorizes Advertisement for Bids Advertise for bid - Anoka Union and Quest CDN Receive bids (Requires 21 day advertisement) City Council awards contract 4 11/4/24 12/3/24 12/17/24 1/21/25 2/18/25 2/28, 3/7, 3/14/25 3/25/25 4/1/25 Contractor begins construction 4/28/25 Project Substantially Complete 8/8/25 Project Final Completion 8/15/25 Declare Costs / Order Assessment Roll 9/16/25 Receive Assessment Roll / Order Public Hearing 10/7/25 Public Hearing / Adopt Final Assessment Roll (Requires 14 day notice) 11/4/25 9.0 CONCLUSIONS & RECOMMENDATIONS 9.1 Conclusions As a result of this study, we conclude that: 1. The streets in this area need repair and are identified for reconstruction in the City's 2025 — 2029 Capital Improvement Plan. 2. The total estimated cost for the proposed improvements is $1,539,000.00. Which include construction costs, contingencies, and indirect costs. 3. The estimated street reconstruction related assessment amounts for properties fronting the improvements are $6,020.00 per unit. 4. The project is necessary, cost-effective, and feasible from an engineering perspective. The City Council shall determine the economic feasibility. 9.2 Recommendations 1. The City Council reviews this report in detail. 2. The City Council shall hold a public hearing to determine if the project is to be carried forward as presented. 5 APPENDIX Exhibit l: Project Location Map Exhibit 2: Existing Drainage Map Exhibit 3: Feasibility Cost Estimate Exhibit 4: Preliminary Assessment Worksheet Exhibit 5: Preliminary Assessment Roll Exhibit Project Location Map CAPITAL IMPROVEMENT PLAN (2025) PROJECT NAME: ANNUAL STREET RECONSTRUCTION LOCATION: XENIA STREET / VINTAGE STREET / 161 ST AVE i iY_. 1 l ant All 16249-- 16260 16235 16242 16171 16193 16219 16159 16158 16155 16159 16176 i j 16154 Ij 16148 16132 16135 16134 16135 I 16116 16119 16120 16119 - -.1.--1 -- ---- ---- �_ AVE I 16058 3754 16055 I . 16044 ..._.a,.-., 16023 3720 16041 ,s ` PINE HMS _�_ 16028 16021 16016 16025 \� .'• i SOUTH '..6. \ — r _ rr 16007 16012 IF 16021 t n 1 15950 ' R 15962 a 15961 ' 15957 t / 15946 15945 15934 15935 15932 15931 s�kn", 15920 , 15911 15910 15907 15854 I i a ,R iLf 15830 15845 I ... 15825 --. -–.----- •/' � 15809 r I 15769 15755 15752 15741 15738 / 15727 j :E14 I i .. I d { x 1 157TH AVE Y5 Credit Ado 0 County G15, ESRI, MN Geospatial Co mons, City Of rrtlnver--- 0 325 650 Feet I i 1 11 Project Location Parcel Boundary This map is intended for reference purposes only with mapping grade accuracy of Project Limits City Limits the data. The City of Andover does not make claim that the features depicted represent true locations; therefore the City assumes no Assessed Parcels (Proposed) liability for any errors or omissions herein. Path: H:IGISt WorkingtPjecKtEngineeringlCIPMapsl2023ICIP_2023.aprx Date Exp—d: 713 112 023 2:56 PM Exhibit 2: Existing Drainage Map ANPPY��k Drainage Schematic Low Points Drainage Boundary Date Created: November 06, 2024 Drainage Flow Path Disclaimer. The provider makes no representation or warranties with respect to the reuse of this data. EX H I B T 2 Exhibit Feasibility Cost Estimate 2025 Street Reconstruction -(Xenia Stif Vintage St/ 161st Ave) City Project: 25-02A FEASILITY REPORT ESTIMATE C.P. 25.02A Notes: 1. Regardless of depth. 2. Includes salvage and reinstall of existing mailbox, and temporary placement of mailbox in barrel at each existing location during construction. 3. For all excavation except subgrade excavation. Includes disposing excess or unsuitable material off-site. Utilize clean material for curb backfill. 4. For excavation beneath reclaimed aggregate base layer where profile grade lowered or where unsuitable material discovered. Includes disposing unsuitable or excess material off-site. 5. For excavating/hauling/stockpiling reclaim material salvaged in areas of utility construction, subgrade exc. and excess material. Excess property of contractor. 6. Only to be used if sufficient material not generated on-site for subgrade excavation backfill, if necessary. 7. For grading and compacting reclaimed aggregate base. Grading in locations of minimal grades will require string lining. S. For dust control only as directed by the engineer. Water to achieve compaction shall be incidental. 9. For material imported from outside project limits. Class 7 reclaim acceptable. Item includes furnishing, hauling, placing and compacting. 10. Includes loading/hauling/placing/grading/compacting salvaged reclaim material in areas of utility construction and subgrade excavation. 11. Rock shall be 1.5" nominal diameter. Use under utility pipe and structures if water table is high. 12. Based upon number or irrigation heads removed / replaced. Item shall include all items necessary to temporarily cap existing systems, replace damaged lines, heads, adjust systems, and return them to pre -project condition or better. Work shall be performed by a licensed irrigation contractor. 13. For new structures or if salvaged castings are not re -useable. Includes new concrete rings and Gator Wrap (sanitary) or wrap rings with geotextile fabric and concrete collar (storm). 14. Straw or wood fiber blanket is an acceptable alternative. Netting material shall be jute netting. 15. Only to be used if requested by engineer prior to or during site restoration. EXHIBIT 3 ESTIMATED QUANTITIES NOTES ITEM NO. DESCRIPTION UNIT UNIT PRICE EST. QUAN. AMOUNT 1 2021.501 Mobilization LS $25,000.00 1.00 $25,000.00 2 2101.502 Clearing FA $400.00 25 $10,000.00 3 2101.502 Grubbing EA $275.00 25 $6,875.00 1 4 2104.503 Sawing Concrete Pavement Full Depth) LF $5.50 290 $1.595.00 1 5 2104.503 Sawing Bit Pavement Full Depth) LF $3.00 1,460 $4,380.00 6 2104.503 Remove Pipe Culvert / Storm Sewer LF $12.00 200 $2,400.00 1 7 2104.518 Remove Concrete Pavement SF $1.75 2.880 $5.040.00 1 6 2104.518 Remove Bituminous Pavement SF $1.00 12,780 $12,780.00 2 9 2104.602 Salva a and Reinstall Mailbox EA $210.00 70 $14,700.00 3 10 2105.607 Common Excavation E CY $28.00 1,110 $31,080.00 4 11 2105.607 Sub rade Excavation E CY $25.00 830 $20.750.00 5 12 2105.607 Salvage Reclaim Material L CY $10.00 2,250 $22,500.00 6 13 2105.607 Select Granular Borrow L CY $30.00 1,090 $32,700.00 14 2106.601 Dewaterina LS $5,000.00 1.0 $5,000.00 7 15 2112.519 Sub rade Preparation ROST $375.00 77.9 - $29,212.50 8 16 2130.523 Water MGAL $50.00 50 $2,500.00 9 17 2211.509 Aggregate Base Class 5 TN $30.00 110 $3,300.00 10 18 2211.607 Place Salva ed Reclaim Material C CY $10.00 190 $1.900.00. 19 2215.504 Full Depth Reclamation BY $1.10 23 410 $25,751.00 20 2232.504 Will Bituminous Surface 1.5" BY $18.00 20 $360.00 21 2357.506 Bituminous Material For Tack Coat Gal $3.00 1 190 $3,570.00 22 2360.509 Type SP 9.5 Wearing Course Mix (2,C) TN $92.00 2 340 $215,280.00 23 2360.509 Type SP 9.5 Wearing Course Mix (2,B) - Driveways TN $175.00 240 $42,000.00 24 2360.509 Type SP 12.5 Wearing Course Mixture (2,C) TN $87.00 2,390 $207,930.00 11 25 2451.607 Trench Stabilization Material C CY $50.00 20 $1,000.00 26 2501.502 15" CS Pipe Apron & Grate EA $1,000.00 1 $1.000.00 27 2501.502 18" CS Pipe Apron & Grate EA $1,000.00 8 $8,000.00 28 2501.502 18" RC Pipe Apron & Grate FA $2,500.00 1 $2,500.00 29 2501.502 24" RC Pipe Apron & Grate EA $2,800.00 1 $2,800.00 30 2501.503 18" Ductile Iron Pipe Culvert Class 52 LF $160.00 100 $16,000.00 31 2501.602 18" Skimmer EA $5,500.00 2 $11,000.00 32 2501.602 18" Dissi ator EA $5 500.00 5 $27,500.00 33 2503.503 12" Ductile Iron Pipe Sewer Class 52 LF $140.00 80 $11,200.00 34 2503.503 16" Ductile Iron Pipe Sewer Class 52 LF $160.00 70$111,200.00 35 2503.503 18" Ductile Iron Pipe Sewer Class 52 LF $175.00 50 $8,750.00 36 2503.503 18" RC Pipe Sewer Des 3006 Class V LF $90.00 20 $1,800.00 37 2503.503 24" RC Pipe Sewer Des 3006 Class V LF $100.00 20 $2,000.00 38 2503.603 Clean & Televise Storm Sewer and Culverts LF $10.00 340 $3,400.00 12 39 2504.602 Irri ation System Modifications EA $125.00 50 $6,250.00 13 40 2506.502 Casting Assembly - Storm EA $950.00 10 $9,500.00. 41 2506.602 Construct Drainage Structure Type 420 EA $2,300.00 8 $18.400.001 42 2506.602 Construct Drainage Structure Type 421 - 60" Dia. EA $6,500.00 2 $13,000.00 43 2511.507 Random Riprap Class III CY $120.00 20 $2,400.00 44 2531.503 Concrete Curb and Gutter Surmountable LF $20.00 2,600 $52 000.00 45 2531.504 6" Concrete Driveway Pavement BY $75.00 320 $24 000.00 46 2531.604 Concrete Drainage Flume SY $110.00 27 $2,970.00 47 2563.601 Traffic Control LS $3,000.00 1.00 $3,000.00 48 2573.502 Storm Drain Inlet Protection FA $170.00 6 $1.020.00 49 2573.503 Silt Fence Type HI or MS LF $5.50 1.000 $5,500.00 50 2573.503 Sediment Control Log Type Wood Chip LF $5.50 600 $3,300.00 51 2573.607 Rock Ditch Check - 1.5" Nom. Diameter CY $75.00 20 $1,500.00 52 2574.507 Loam Topsoil Borrow L CY $35.00 1,710 $59,850.00 53 2574.508 Fertilizer Type 1 LB $5.00 100 $500.00 54 2575.504 Sodding Type Lawn SY $11.50 8,650 $99,475.00 14 55 2575.504 Rolled Erosion Prevention Category 20 BY $2.80 2,670 $7,476.00 15 56 2575.505 Weed Spraying ACRE $1,500.00 0.50 $750.00 57 2575.505 Seeding ACRE $1000.00 0.50 $500.00 58 2575.508 Seed Mixture 25-151 LB $4.50 100 $450.00 59 2582.503 4" Solid Line Paint LF $1.50 150 $225.00 60 2582.503 18" Solid Line Paint LF $8.00 52 $416.00 61 2582.503 24" Solid Line Paint LF $12.00 65 $780.00 62 2582.503 4" Double Solid Line Paint LF $3.00 1,265 $3,795.00 63 2582.518 Pavement Message Paint SF $10.00 135 $1,350.00 10%Contingency $116000.00 Estimated Construction Cost $1,270.000.00 C.P. 25.02A Notes: 1. Regardless of depth. 2. Includes salvage and reinstall of existing mailbox, and temporary placement of mailbox in barrel at each existing location during construction. 3. For all excavation except subgrade excavation. Includes disposing excess or unsuitable material off-site. Utilize clean material for curb backfill. 4. For excavation beneath reclaimed aggregate base layer where profile grade lowered or where unsuitable material discovered. Includes disposing unsuitable or excess material off-site. 5. For excavating/hauling/stockpiling reclaim material salvaged in areas of utility construction, subgrade exc. and excess material. Excess property of contractor. 6. Only to be used if sufficient material not generated on-site for subgrade excavation backfill, if necessary. 7. For grading and compacting reclaimed aggregate base. Grading in locations of minimal grades will require string lining. S. For dust control only as directed by the engineer. Water to achieve compaction shall be incidental. 9. For material imported from outside project limits. Class 7 reclaim acceptable. Item includes furnishing, hauling, placing and compacting. 10. Includes loading/hauling/placing/grading/compacting salvaged reclaim material in areas of utility construction and subgrade excavation. 11. Rock shall be 1.5" nominal diameter. Use under utility pipe and structures if water table is high. 12. Based upon number or irrigation heads removed / replaced. Item shall include all items necessary to temporarily cap existing systems, replace damaged lines, heads, adjust systems, and return them to pre -project condition or better. Work shall be performed by a licensed irrigation contractor. 13. For new structures or if salvaged castings are not re -useable. Includes new concrete rings and Gator Wrap (sanitary) or wrap rings with geotextile fabric and concrete collar (storm). 14. Straw or wood fiber blanket is an acceptable alternative. Netting material shall be jute netting. 15. Only to be used if requested by engineer prior to or during site restoration. EXHIBIT 3 Exhibit 4: Preliminary Assessment Worksheet Project Name: Project No. : Feasibility Report Contract Award Actual Construction Cost PRELIMINARY ANDOVER ASSESSMENT WORKSHEET 2025 Street Reconstruction Xenia St /Vintage St / 161st Ave C.P. 25-02A Date: 12/17/24 Const. Amount: $1,270,000.00 Date: Amount: Estimated Expenses Engineering (Includes Design, Surveying, Inspection, etc.): Consulting Costs Aerial Mapping (1% of street) Drainage Plan (0.3% of street/storm) Administration (3%) Assessing (1%) Bonding (0.5%) Recording Fees / Legal & Easement Advertising Permit and Review Fees Street Signs (Materials and Labor) Material Testing Easement Acquisition Construction Interest City Costs Total Estimated Expenses Expenses Multiplier Total Estimated Project Cost Amount: Feasibility Amount $152,400.00 $31,400.00 $0.00 $3,810.00 $38,100.00 $12,700.00 $0.00 $0.00 $250.00 $3,500.00 $4,000.00 $3,000.00 $0.00 $15,300.00 $4,600.00 $269,000.00 21.18110% Amount: $1,539,000.00 Street Related Construction Costs $1,270,000.00 Indirect Costs $269.000.00 Total Project Costs $1,539,000.00 Assessable Street Costs (25%) $384,800.00 City Street Related Costs (75%) $1,154,200.00 Feasibility Assessment Rate / Unit $384,800.00 / 64 Unit = $6,020.00 Actual Assessment Rate / Unit / Unit= SUMMARY Estimated Assessable Costs $384,440.00 Estimated City Costs - Road and Bridge Fund $1,154,560.00 Total Estimated Project Costs $1,539,000.00 Notes: 1) Estimated totals are rounded. Actual amounts will be used for the final assessments calculations. EXHIBIT 4 Exhibit 5: Preliminary Assessment Roll 2025 Street Reconstruction: Preliminary Assessment Roll - City of Andover (City Project 25-02A) Updated: 11/26/24 PRELJW9WARYASSESSMENT-ROLL w?s,-.>. -.STREET RELATED ASSESSMENTS PID # Owner Name Property Address Plat Owner Address City State Zip Code Units Estimated Assess. / Unit Est. Annual Final Payment (2) Assess. 17-32-2423-0008 BULS MERLE &CHERYL 16116 XENIA ST NW UNPLATTED 16116 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-24.23-0009 LEINDECKER PAMELA KAY 16132 XENIA ST NW UNPLATTED 16132 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-24-230010 THEISEN STEVEN 16148 XENIA ST NW UNPLATTED 16148 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-24-23-0011 SIIRILA JAMES J&CONNIEK 16158 XENIA ST NW UNPLATTED 16158 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-24-234D014 STAFFORD PATRICK&CAROL 16242 XENIA ST NW UNPLATTED 16242 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2423-0015 WEBER, DIANE 16260 XENIA ST NW UNPLATTED 16260 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-24-230016 SALMI, ALVIN 16249 XENIA ST NW UNPLATTED 16249 XENIA ST NW ANDOVER I AN 55304 1 1 $6,020.00 $910.00 17-32-24-23-0022 NELSON SOPHIA 16214 XENIA ST NW UNPLATTED 16214 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2424-0005 MARECK, MICHELE B 16135 VINTAGE ST NW UNPLATTED 16135 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2424-0006 DAVIS AVERY 16119 VINTAGE ST NW UNPLATTED 16119 VINTAGE ST NW ANDOVER AN 55304 1 $6,020.00 $910.00 17-32-24-24-0011 LARSON, KELLY C 16120 VINTAGE ST NW UNPLATTED 16120 VINTAGE ST NW ANDOVER AN 55304 1 $6,020.00 $910.00 17-32-24-24-0012 RESTRICTED 1732-24-24-0012 16134 VINTAGE ST NW UNPLATTED PO BOX 17370 SAINT PAUL AN 55117 1 $6,020.00 $910.00 17-32-24-24-0013 FERGUSON, BRUCE D 16154 VINTAGE ST NW UNPLATTED 16154 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-24-24-0014 WILSON JONATHAN 16176 VINTAGE ST NW UNPLATTED 116176 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 5910.00 17-32-24-24-0015 JOHNSON MARK R & MARILYN R 16159 XENIA ST NW UNPLATTED 16159 XENIA ST NW ANDOVER AN 55304 1 $6,020.00 $910.00 1732-2424-0016 BEAR, TEDDY 16135 XENIA ST NW UNPLATTED 16135 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-24-24-0017 WILLIAMS DANICA 16119 XENIA ST NW UNPLATTED 16119 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-24-241D018 ERICKSON LLOYD 16235 XENIA ST NW UNPLATTED 16235 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2424-0021 SCHNEIDERHAN JOSEPH PHILLIP 16171 VINTAGE ST NW UNPLATTED 16171 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2424-0022 CHRISTIANSON MADELYNNE JOYCE 16159 VINTAGE ST NW UNPLATTED 16159 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-24-24-0026 ROSS BRANDON 16193 VINTAGE ST NW UNPLATTED 16193 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-24-24-0027 NEITZEL, TRACI M 16155 VINTAGE ST NW UNPLATTED 16155 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2431.0001 HOTT CARL 16055 VINTAGE ST NW UNPLATTED 16055VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2431-0002 IVES, ARTHUR W 16041 VINTAGE ST NW UNPLATTED 16041 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2431-0003 GULSO TRUSTEE, DONALD E 16025 VINTAGE ST NW UNPLATTED 16025 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2431-0004 EDLUND DALE H & K E 15957 XENIA ST NW UNPLATTED 15957 XENIA ST NW ANDOVER AN 55304 1 $6,020.00 $910.00 17-32-24.31-0005 GUIMONT TRUSTEE, RUTH A 16007 XENIA ST NW UNPLATTED 16007 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2431-0006 LARSEN ROBERT D & MARIE I 15935 XENIA ST NW UNPLATTED 15935 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-24.31-0007 OLSON DAVID WAND MARIAN E 16021 XENIA ST NW UNPLATTED 16021 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2431-0008 BRIDGEMAN JAMES L 3754161ST AVE NW UNPLATTED 3754161ST AVE NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-24-31-0009 TILTON MAKAYLAL 16023 XENIA ST NW UNPLATTED 16023 XENIA ST NW ANOKA MN 55304 1 $6,020.00 $910.00 17-32-2431-0010 ELSNER RONALD CARMEUA & ANITA 16012 VINTAGE ST NW UNPLATTED 16012 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2431-0011 HOTT, LAURA 16016 VINTAGE ST NW UNPLATTED 16016 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2431-0012 ODELLA RODNEY A & JUDITH A 15962 VINTAGE ST NW UNPLATTED 15962 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2431-0013 SUTHERLAND, WILLIAM BAYARD UNPLATTED PO BOX 432 ANOKA MN 55303 1 S6,020.00 $910.00 17-32-2431-0014 SUTHERLAND, WILLIAM BAYARD 3720161STAVE NW UNPLATTED PO BOX 432 ANOKA MN 55303 1 $6,020.00 $910.00 17-32-2431-0015 GODEEN RICHARD G 15910 VINTAGE ST NW UNPLATTED 15910 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2431-0016 HANSEN ARLO R & MARLYS K 15907 VINTAGE ST NW UNPLATTED 15907 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2431-0017 HP MINNESOTA 1 LLC 15931 VINTAGE ST NW UNPLATTED 120 S RIVERSIDE PLZ STE 2000 CHICAGO IL 60606 1 $6,020.00 $910.00 17-32-2431-0023 GUINDON, ADAM 15945 VINTAGE ST NW UNPLATTED 15945 VINTAGE ST NW ANDOVER MN %004 1 $6,020.00 $910.00 1732-2431-0027 SWANSON DAVID C & JANICE R 15932 VINTAGE ST NW UNPLATTED 15932 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-24-31-0028 ZDON ROGER 15946 VINTAGE ST NW UNPLATTED 13779 CROCUS ST ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2431-0029 SHAFTO, JOHNATHAN 15961 VINTAGE ST NW UNPLATTED 15961 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2431-0030 WILSON, NICHOLAS P 16021 VINTAGE ST NW UNPLATTED 16021 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2431-0031 HOFFMAN CHRISTOPHER ADAM 15911 XENIA ST NW UNPLATTED 15911 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-24-32-0035 MAVEUS, DARREN8 16044 XENIA ST NW UNPLATTED 16044 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2432-0036 DARBY TRUSTEE ROBERT G 16028 XENIA ST NW UNPLATTED 16028 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-24.32-0040 KELLY, HEIDIM 16058 XENIA ST NW UNPLATTED 16058 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2432-0041 WHITE REBECCA 15934 XENIA ST NW UNPLATTED 15934 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2432-0D42 GARDAS TIMOTHY L&CONNIEL 15920 XENIA ST NW UNPLATTED 15920 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2432-0043 BECHTOLD MARK 15854 XENIA ST NW UNPLATTED 15854 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-24-32-0045 ALMOS JOHN S 159W XENIA ST NW UNPLATTED 15950 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-24-33-0003 LOBERG, RODGER D 15830 XENIA ST NW UNPLATTED 15830 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-24.33-0011 FLATEN STEPHEN &ABIGAIL 3852158TH AVE NW UNPLATTED 3852158TH AVE NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-24-33.0012 OLSEN, DALE 15752 XENIA ST NW UNPLATTED 15752 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2433-0013 ALMQUIST JULIA E & DENNIS 15738 XENIA ST NW UNPLATTED 15738 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-24-330017 ECKSTROM,JASON 15727 XENIA ST NW UNPLATTED 15727 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2433-0018 LEX ROBERT 15741 XENIA ST NW UNPLATTED 15741 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2433.0019 LINDQUIST, JEFFREY A 15755 XENIA STNW UNPLATTED 15755 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-24330020 EXTERIOR ENHANCEMENTS LLC 15769 XENIA ST NW UNPLATTED 19380 EMBERS AVE FARMINGTON MN 55024 1 $6,020.00 $910.00 1732-24330021 BROWN RAYMOND JR & CORAL A 115809 XENIA ST NW UNPLATTED 15809 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2433-0022 MELIUS-POLZIN TAYLOR 15825 XENIA ST NW UNPLATTED 15825 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32.24.330024 MYKKANEN MARTIN P & A M 15845 XENIASTNW UNPLATTED 1584.5 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-24330025 WILLIAMS. BRIAN 115724XENIASTNW JUNPLATTED 115724 XENIA ST NW ANDOVER MN 1 55304 1 $6,020.00 $910.00 Totals 64 385 $,2&8 00 Notes: 1) Total Assessments do not exactly match the cost estimate due to rounding. 2) Estimated annual street assessment based on 8 year term at 4.5% interests rate. EXHIBIT 5 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV December 27, 2024 Re: Project No. 25-2A, 2025 Street Reconstruction (Xenia Street NWNintage Street NW/161 st Avenue NW) Public Hearing Notice Dear Resident: A feasibility report has been prepared to determine the estimated costs associated with road improvements in your area for the proposed 2025 Street Reconstruction. Improvements would include reclaiming the existing bituminous roadway, replacing existing bituminous curb and gutter with concrete curb and gutter, minor storm sewer/culvert repairs and improvements, and paving of a new bituminous surface with two lifts of bituminous. Areas that currently have ditches will remain as ditch sections with no concrete curb and gutter improvements. The project is proposed to be funded through a combination of special assessments and City funds. In accordance with the City's Assessment Manual, twenty-five percent (25%) of the total project costs for the street reconstruction would be assessed to the benefiting properties or specifically those properties fronting along or addressed along the roadway being improved. The remaining seventy-five percent (75%) of the costs associated with the project will be funded through the City's Road and Bridge Fund. Based on the proposed improvements relative to your parcel and as identified in the feasibility report, your estimated assessment is $6,020.00 for the street improvements. Enclosed is a public hearing notice for the proposed project. If you have any questions, feel free to contact me at (763) 767-5133, or Jason Law, Assistant City Engineer at (763) 767-5130. Sincerely, !�) . David D. Berkowitz, P.E. Director of Public Works/City Engineer Encl. cc: Mayor & City Council Sarah Cotton, City Administrator VC I T Y 0 F PND OVER* 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF HEARING ON IMPROVEMENTS PROJECT NO. 25-2A 2025 STREET RECONSTRUCTION (Xenia Street NW/Vintage Street NW/161St Avenue NW) NOTICE IS HEREBY GIVEN that the City of Andover, Anoka County, Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard NW in the City of Andover, at the regularly scheduled City Council meeting on Tuesday, January 21, 2025 at 7:00 PM to consider construction of the following improvements: 2025 Street Reconstruction (Xenia Street NW/Vintage Street NW/161St Avenue NW) The properties to be assessed, pursuant to Minnesota Statutes Section 429, for the improvements are within the described area above and the estimated assessments are as follows: The estimated assessment for the project is $6,020.00 unit. Such persons desiring to be heard with reference to the proposed improvements will be heard at this meeting. CITY OF ANDOVER is elle Hartner —City Clerk Publication Dates: January 10 & 17, 2025 (Anoka Union) 2025 Street Reconstruction: Preliminary Assessment Roll - CitV of Andover (City Project 25-02A) Updated: 11/26/24 PRELIMINARY�ASSESSMENT�ROLL,.. . .;,,}�..STREET RELATED ASS PID R Owner Name Property Address Plat Owner Address cityState Zip Code Units Estimated Assess. I Unit Est. Annual Final Payment 2 As" a. 17-32-24234)008 BULS MERLE & CHERYL 16116 XENIA ST NW UNPLATTED 16116 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2423-0009 LEINDECKER PAMELA KAY 16132 XENIA ST NW UNPLATTED 16132 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2423-0010 THEISEN STEVEN C 16148 XENIA ST NW UNPLATTED 16148 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2423-0011 SIIRILA JAMES J & CONNIE K 16158 XENIA ST NW UNPLATTED 16158 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2423-0014 STAFFORD PATRICK & CAROL 16242 XENIA ST NW UNPLATTED 16242 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-24230015 WEBER, DIANE L 16260 XENIA ST NW UNPLATTED 16260 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2423-0016 SALMI, ALVIN 16249 XENIA ST NW UNPLATTED 16249 XENIA ST NW ANDOVER MN 1 55304 1 1 $6,020.00 $910.00 17-32-2423-0022 NELSON SOPHIA 16214 XENIA ST NW UNPLATTED 16214 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2424-0005 MARECK, MICHELE B 16135 VINTAGE ST NW UNPLATTED 16135 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2424-0006 DAVIS AVERY 16119 VINTAGE ST NW UNPLATTED 16119 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2424-0011 LARSON, KELLY C 16120 VINTAGE ST NW UNPLATTED 16120 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2424-0012 RESTRICTED 17-32-2424-0012 16134 VINTAGE ST NW UNPLATTED PO BOX 17370 SAINT PAUL MN 55117 1 $6,020.00 $910.00 1732-2424-0013 FERGUSON, BRUCE D 16154 VINTAGE ST NW UNPLATTED 16154 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2424-0014 WILSON JONATHAN 16176 VINTAGE ST NW UNPLATTED 16176 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2424-0015 JOHNSON MARK R & MARILYN R 16159 XENIA ST NW UNPLATTED 16159 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-24240016 BEAR, TEDDY E 16135 XENIA ST NW UNPLATTED 16135 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2424-0017 WILLIAMS DANICA 16119 XENIA ST NW UNPLATTED 16119 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2424-0018 ERICKSON LLOYD 16235 XENIA ST NW UNPLATTED 16235 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2424-0021 SCHNEIDERHAN JOSEPH PHILLIP 16171 VINTAGE ST NW UNPLATTED 16171 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2424-0022 CHRISTIANSON MADELYNNE JOYCE 16159 VINTAGE ST NW UNPLATTED 16159 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2424-0026 ROSS BRANDON 16193 VINTAGE ST NW UNPLATTED 16193 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2424-0027 NEITZEL, TRACI M 16155 VINTAGE ST NW UNPLATTED 116155 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2431-0001 HOTT CARL 16055 VINTAGE ST NW UNPLATTED 16055 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2431-0002 IVES, ARTHUR W 16041 VINTAGE ST NW UNPLATTED 16041 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2431-0003 GULSO TRUSTEE, DONALD E 16025 VINTAGE ST NW UNPLATTED 16025 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2431-0004 EDLUND DALE H & K E 15957 XENIA ST NW UNPLATTED 15957 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-24-31MM GUIMONT TRUSTEE, RUTH A 16007 XENIA ST NW UNPLATTED 16007 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2431-0006 LARSEN ROBERT D & MARIE I 15935 XENIA ST NW UNPLATTED 15935 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2431-0007 OLSON DAVID WAND MARIAN E 16021 XENIA ST NW UNPLATTED 16021 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2431-0008 BRIDGEMAN JAMES L 3754161ST AVE NW UNPLATTED 3754161 ST AVE NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2431-0009 ITILTON MAKAYLAL 16023XENIASTNW UNPLATTED 16023 XENIA ST NW ANOKA MN 55304 1 $6,020.00 $910.00 17-32-2431-0010 ELSNER RONALD CARMELLA & ANITA 16012 VINTAGE ST NW UNPLATTED 16012 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2431-0011 HOTT, LAURA 16016 VINTAGE ST NW UNPLATTED 16016 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2431-0012 ODELLA RODNEYA & JUDITH A 15962 VINTAGE ST NW UNPLATTED 15962 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2431-0013 SUTHERLAND, WILLIAM BAYARD UNPLATTED PO BOX 432 ANOKA MN 55303 1 $6,020.00 $910.00 17-32-2431-0014 SUTHERLAND, WILLIAM BAYARD 3720 161ST AVE NW UNPLATTED PO BOX 432 ANOKA MN 55303 1 $6,020.00 $910.00 17-32-2431-0015 GODEEN RICHARD G 15910 VINTAGE ST NW UNPLATTED 15910 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2431-0016 HANSEN ARLO R & MARLYS K 15907 VINTAGE ST NW UNPLATTED 15907 VINTAGE ST NW ANDOVER I MN 55304 1 $6,020.00 $910.00 17-32-2431-0017 1 HP MINNESOTA 1 LLC 15931 VINTAGE ST NW UNPLATTED 120 S RIVERSIDE PLZ STE 2000 CHICAGO IL 60606 1 $6,020.00 $910.00 1732-2431-0023 GUINDON, ADAM A 15945 VINTAGE ST NW UNPLATTED 15945 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2431-0027 SWANSON DAVID C & JANICE R 15932 VINTAGE ST NW UNPLATTED 15932 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2431-0028 ZDON ROGER 15946 VINTAGE ST NW UNPLATTED 13779 CROCUS ST ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2431-0029 SHAFTO, JOHNATHAN 15961 VINTAGE ST NW UNPLATTED 15961 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2431-0030 WILSON, NICHOLAS P 16021 VINTAGE ST NW UNPLATTED 16021 VINTAGE ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2431-0031 HOFFMAN CHRISTOPHER ADAM 15911 XENIA ST NW UNPLATTED 15911 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2432-0035 MAVEUS, BARREN S 16044 XENIA ST NW UNPLATTED 16044 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2432-0036 DARBY TRUSTEE ROBERT G 16028 XENIA ST NW UNPLATTED 16028 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2432-0040 KELLY, HEIDIM 16058 XENIA ST NW UNPLATTED 16058 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2432-0041 WHITEREBECCAS 15934 XENIA ST NW UNPLATTED 15934 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2432-0042 GARDAS TIMOTHY L&CONNIEL 15920 XENIA ST NW UNPLATTED 15920 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-24-32-0043 BECHTOLD MARK 15854 XENIA ST NW UNPLATTED 15854 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2432-0045 ALMOS JOHNS 15950 XENIA ST NW UNPLATTED 15950 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2433-0003 LOBERG, RODGERD 15830 XENIA ST NW UNPLATTED 15830 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732 -2433 -Ml l FLATEN STEPHEN & ABIGAIL 3852158TH AVE NW UNPLATTED 13852158TH AVE NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2433-0012 IOLSEN. DALE 15752 XENIA ST UNPLATTED 115752 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-243.9-0013 ALMQUIST JUUA E&DENNIS -NW 15738 XENIA ST NW UNPLATTED 15738 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2433-M17 ECKSTROM, JASON 15727 XENIA ST NW UNPLATTED 15727 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-24330018 LEX ROBERT 15/41 XENIA ST NW UNPLATTED 15741 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2433-0019 LINDQUIST, JEFFREY A 15755 XENIA ST NW UNPLATTED 15755 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2433-0020 EXTERIOR ENHANCEMENTS LLC 15769 XENIA ST NW UNPLATTED 19380 EMBERS AVE FARMINGTON MN 55024 1 $6,020.00 $910.00 1732-2433-0021 BROWN RAYMOND JR & CORAL A 1158D9 XENIA ST NW UNPLATTED 15809 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 17-32-2433-0022 MELIUSPOLZIN TAYLOR 15825 XENIA ST NW UNPLATTED 15825 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-2433-0024 MYKKANEN MARTIN P 8 A M 15845 XENIA STNWUNPLATTED 15845 XENIA ST NW ANDOVER MN 55304 1 $6,020.00 $910.00 1732-24334M WILLIAMS, BRIAN 115724 XENIA ST NW UNPLATTED 115724 XENIA ST NW 1ANDOVER MN 55304 1 $6,020.00 $910.00 Totals I I 1 1 64 $385,280.00 Notes: 1) Total Assessments do rat exactly match the coat estimate due to rounding. 2) Estimated annual street assessment based on 8 year tens at 4.5% interests rate. EXHIBIT 5 DATE: PROJECT: #25-02A Street Reconstruction PIN: LOT: BLOCK: Address: Street $ 6,020.00 CITY OF ANDOVER Special Assessment Roll Interest Rate: 4.50% Number of Payments: 8 Annual Payment: $ 912.69 2026 2027 2028 2029 2030 2031 2032 2033 Principal $ 641.79 $ 670.67 $ 700.85 $ 732.39 $ 765.35 $ 799.79 $ 835.78 $ 873.38 Interest 270.90 242.02 211.84 180.30 147.34 112.90 76.91 39.31 Total $ 912.69 $ 912.69 $ 912.69 $ 912.69 $ 912.69 $ 912.69 $ 912.69 $ 912.69 Principal Balance: $ 5,378.21 $ 4,707.54 $ 4,006.69 $ 3,274.30 $ 2,508.95 $ 1,709.16 $ 873.38 $ - NOTE: Interest will start accruing from the date the special assessment is adopted. TOTAL $ 6,020.00 1,281.52 $ 7,301.52 AC I T Y O F NDOVE01-L 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • FAX (763) 755-8923 . WWW.ANDOVERMN.GOV 2025 Street Reconstruction (C.P. 25-02A) Neighborhood Informational Meeting Tuesday, December 3rd, 2024 5:30 p.m. — 6:30 p.m. Name Address >N 16-73 <YYA-1iA 51'A&-.) /-�i0i 4/�rrb!d t Sr . 2-35 A e,, e lU21q Y-A)a S1 Mv 1 L'Pat Xeric", M, ILuj IU k--)� q X 4- S+NW Phone (763) 755-5100 roll- 599-- 76Z. �S/ � 357- yxro a'S =01:� ft Sprinkler E -Mail System? Ye Yes / No Yes % o, Yes No Ye / No Yes / o Yes /470'-) nd1w, e / No Yes / o Yes / No C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV 2025 Street Reconstruction (C.P. 25-02A) Neighborhood Informational Meeting Tuesday, December 3rd, 2024 5:30 p.m. — 6:30 p.m. Name Address Phone Sprinkler E -Mail System? Yes o ttw2es i Vis�- No covjvj�e icr:J� 1�'15r� xe" 62-7SI Yes _N o +e vQ V1 t 5 h 2>c c r I (Yes)/ No Yes fro Yes / No Yes / No Yes / No Yes / No Yes / No Yes / No Yes / No C I T Y O F NDOVE^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV 2025 STREET RECONSTR UCTION RESIDENT SUR VEY Please complete and return this survey to my attention via email at J.Law ,Andovermn.gov, or via US Mail: City of Andover c/o Jason Law 1685 Crosstown Blvd NW Andover, MN 55304 Please check the following boxes applicable to your property. YES, I have an irrigation system or underground fence near the roadway. NO, I do not have an irrigation system or underground fence near the roadway. Comments: Name(s): Address: Phone Number: 76 Email Address: o� C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV 2025 STREET RECONSTR UCTION RESIDENT SUR VEY Please complete and return this survey to my attention via email at J.Law@Andovermn.gov, or via US Mail: City of Andover c/o Jason Law 1685 Crosstown Blvd NW Andover, MN 55304 Please check the following boxes applicable to your property. 3qYES, I have an irrigation system or underground fence near the roadway. ❑ NO, I do not have an irrigation system or underground fence near the roadway. Comments: /— r4 W P - r7 i/I ✓1 �' N.�. `I (J 6 4 Name(s): DrtQ \./ e I In. o I e- -7h Q',S Q Address:—L L 149 xQ in; A 5-7t' 4 lam/ Phone Number: -� 6 J- b j 7- W -] 7 `2 Email Address: C I T Y O F NDOVE^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV 2025 STREET RECONSTRUCTION RESIDENT SUR VEY Please complete and return this survey to my attention via email at _J.Law ,Andovermn.gov, or via US Mail: City of Andover c/o Jason Law 1685 Crosstown Blvd NW Andover, MN 55304 Please check the following boxes applicable to your property. YES, I have an irrigation system or underground fence near the roadway. ❑ NO, I do not have an irrigation system or underground fence near the roadway. C -e. G1 Name(s): a l /'O o O'F Vii? a r-t�;dr l r Zn-- o cL t -eve, rr? matte- � y pwn j d'rl�fQ ,ion �� Address: 15 g XP n ; IS' + 1'\J 0-1 Phone Number: Email Address: r ,) q -7 5) -- 4 a �D Xrn C I T Y O F NDOVE^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV 2025 STREET RECONSTRUCTION RESIDENT SURVEY Please complete and return this survey to my attention via email at J.Law(cr�,Andovermn.gov, or via US Mail: City of Andover c/o Jason Law 1685 Crosstown Blvd NW Andover, MN 55304 Please check the following boxes applicable to your property. YES, I have an irrigation system or underground fence near the roadway. CNO, I do not have an irrigation system or underground fence near the roadway. Comments: Name(s): Qa 22 o- e 1, op 81-41% % Address:_ Phone Number: 7 C — '7 — , Email Address: C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV 2025 STREET RECONSTRUCTION RESIDENT SUR VEY Please complete and return this survey to my attention via email at J.LawOAndovermn.gov, or via US Mail: City of Andover c/o Jason Law 1685 Crosstown Blvd NW Andover, MN 55304 Please check the following boxes applicable to your property. YES, I have an irrigation system or underground fence near the roadway. ® NO, I do not have an irrigation system or underground fence near the roadway. Comments: Name(s): () x r�� (" �"� N Phone Number: �71(41' ;i— Email Address:_"bAV bC (�)Cj)aA 611 IN Ak k", 19691 rk, C�s-= n.)- 14 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV 2025 STREET RECONSTR UCTION RESIDENT SUR VEY Please complete and return this survey to my attention via email at J.Law ,Andovermn gov, or via US Mail: City of Andover c/o Jason Law 1685 Crosstown Blvd NW Andover, MN 55304 Please check the following boxes applicable to your property. YES, I have an irrigation system or underground fence near the roadway. NO, I do not have an irrigation system or underground fence near the roadway. Comments -1 F C �vv � - Cck S mvicv W' � cOU lejxcr-� is Cts r<Z1H CV Name(s): Address: Phone Number: e763 ?6 S�' Email Address: G 194 vp �cP %cc�5s dram .lhio %s ca d°rcn�r T(e,(d% +f-tevE,. xe nv✓c�Y� orn � v��s'� �t� �rF' �ct� �h�"�i�m � 4-r(gckr ��G�svv�v�`��aw�ea' S aP��b-t�a do�i�' 46f�lk 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: 103.1119, Mayor and Council Members Sarah Cotton, City AdministratorGP David D. Berkowitz, Director of Public Works/City Engineer Hold Public Hearing/Order Plans & Specification/25-2B/2025 Street Reconstruction (Indian Meadows 4th & 5th Additions) — Engineering January 21, 2025 INTRODUCTION The City Council is requested to hold a public hearing and order plans and specifications for Project 25-213, 2025 Street Reconstruction (Indian Meadows 4th & 5t' Additions). 164 DISCUSSION Each year the roadway segments in the most need of repair throughout the City are reconstructed with the City of Andover's street reconstruction program. The Indian Meadows 4th and 5th Additions (see attached map) have been identified in the City's 5 -Year Capital Improvement Plan for reconstruction during the spring and summer of 2025. The project would include reclaiming the existing bituminous roadway, replacing existing bituminous curb and gutter with concrete curb and gutter, storm sewer/culvert repairs and improvements, and paving of a new bituminous surface. This has been a very effective reconstruction method since the City began the process back in 1996. A neighborhood informational meeting was held on December 11, 2024 to discuss the project and answer preliminary questions from residents. Comments received by staff are attached for your information. Attached are the following: * Resolution Ordering the Improvement * Feasibility Report * Example Letter to Property Owners Regarding Estimated Assessment * Public Hearing Notice * Preliminary Assessment Roll * Example of Estimated Assessment Payment Schedule * Sign in Sheet from Neighborhood Meeting * Resident Comments Mayor and Council Members January 21, 2025 Page 2 of 2 BUDGET IMPACT The project would be funded through a combination of special assessments and City funds. Twenty- five percent (25%) of the total project costs would be assessed to the benefiting properties fronting and/or addressed along the improvements as identified in the City's Roadway Reconstruction Assessment Policy. The remaining costs would be funded through the City's Road and Bridge Fund. ACTION REQUIRED The City Council is requested to hold a public hearing and order plans and specifications for Project 25-213, 2025 Street Reconstruction (Indian Meadows 4th & 5th Additions). Respectfully submitted, David D. Berkowitz / Attachments: Resolution sibility Report, Exa3)ple Letter to property owners regarding estimated %assessment, Public Hearing Notice, Preliminary Assessment Roll, Example of Estimated Assessment Payment Schedule,Sign in Sheep'& Resident Comments `� CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ORDERING THE IMPROVEMENT OF PROJECT NO. 25-213, 2025 STREET RECONSTRUCTION (INDIAN MEADOWS 4T" & 5T" ADDITIONS). WHEREAS, Resolution No. 103-24 of the City Council adopted on the 4t" day of November , 2024, fixed a date for a public hearing; and WHEREAS, pursuant to the required published and mailed notice such hearing was held on the 21 St day of January , 2025; and WHEREAS, all persons desiring to be heard were given such opportunity for same; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby order improvement Project No. 25-213. MOTION seconded by Council member Council at a regular meeting this 21St Council members resolution, and Council members resolution was declared passed. ATTEST: Michelle Hartner — City Clerk and adopted by the City day of January , 2025, with voting in favor of the voting against, whereupon said CITY OF ANDOVER Jamie Barthel - Mayor Miller., - a December 2024 Feasibility Report 2025 Street Reconstruction (Indian Meadows 4" & 5' Additions) City Project No. 25-02B Prepared by: Engineering Department City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 C I T Y O F NDOVEA 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV December 17, 2024 Honorable Mayor and City Council City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 Re: 2025 Street Reconstruction City Project 25-02B: Feasibility Report Dear Mayor and City Council: With your authorization, we are pleased to submit this feasibility report addressing the proposed costs and estimated assessments for the 2025 Street Reconstruction Project for the Indian Meadows 40' and 5t' Additions. The streets in these areas have been identified by City staff as needing repair, and they are included in the City's 2025-2029 Capital Improvement Plan for reconstruction in 2025. A neighborhood informational meeting was held December 11, 2024 to discuss the project, answer questions, and receive comments from residents impacted by this project. Improvements would include reclaiming the existing bituminous roadways, replacing existing bituminous curb with concrete curb and gutter, limited storm sewer improvements, CMP culvert replacements, and paving of a new bituminous surface. The total estimated cost of the proposed improvements is $1,316,000. This estimated cost includes construction costs, contingencies, and indirect costs. Seventy-five (75%) of the total project costs for the street improvements would be funded through the City's Road and Bridge fund and the remaining twenty-five (25%) would be assessed to the benefiting properties in accordance with the City's Roadway Reconstruction Assessment Policy. We recommend that the City Council review this report and, if acceptable, proceed with project implementation as proposed. Sincerely, City of Andover Engineering Department David D. Berkowitz, P.E. Director of Public Works/City Engineer FEASIBILITY REPORT 2025 STREET RECONSTRUCTION INDIAN MEADOWS 4TH & 5TH ADDITIONS (CITY PROJECT NO. 25-02B) CITY OF ANDOVER, MINNESOTA I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. CD�c�� z David D. Berkowitz, P.E. Date License No. 26757 2025 STREET RECONSTRUCTION INDIAN MEADOWS 4TH & 5TH ADDITIONS (CITY PROJECT NO. 25-02B) TABLE OF CONTENTS Overview Page No. 1.0 INTRODUCTION 2.0 EXISTING CONDITIONS 3.0 PROPOSED IMPROVEMENTS 4.0 RIGHT-OF-WAY / EASEMENT 5.0 PERMITS 6.0 ESTIMATED PROJECT COSTS 7.0 FUNDING /ASSESSMENTS 8.0 PROPOSED PROJECT SCHEDULE 9.0 CONCLUSIONS & RECOMMENDATIONS APPENDIX Exhibit 1: Project Location Map Exhibit 2: Existing Drainage Map Exhibit 3: Feasibility Cost Estimate Exhibit 4: Preliminary Assessment Worksheet Exhibit 5: Preliminary Assessment Roll 1 1 2 3 3 3 3 4 5 2025 STREET RECONSTRUCTION INDIAN MEADOWS 4TH & 5TH ADDITIONS (CITY PROJECT NO. 25-0211) 1.0 INTRODUCTION The City of Andover annually completes a street reconstruction project in a portion of the City in need of rehabilitation. The intent of this program is to provide the community with a high- quality transportation system and maintain the integrity of the City's street infrastructure. Rehabilitation of the streets reduces short term routine maintenance costs (crack sealing, pothole patching, etc.). Long term, this reconstruction prolongs the structural stability of the City's roadways, providing for a longer serviceable life. City staff evaluates each segment of roadway within the City every two to three years to help determine which roadways and developments are in the most need of rehabilitation. A pavement management program utilizing these inspection records is maintained by the Engineering Department. This program provides an analytical tool which, along with additional site inspections, review of maintenance records, and input from Public Works staff, allows us to determine the best schedule for reconstruction to maximize the program benefits and reduce the amount of annual maintenance needed by Public Works. The segments identified for reconstruction are then included in the Capital Improvement Plan which is approved by the City Council. One of the neighborhoods identified for reconstruction in 2025 is located in the west central portion of the City and includes the Indian Meadows 4th and 5t' Additions (refer to Exhibit 1 in the Appendix for a Project Location Map). This neighborhood has been identified in the City's current 5 -Year Capital Improvement Plan for reconstruction during the summer of 2025. The average Paser Rating (pavement management rating) on a scale of 1-10 (10 being the best) for this neighborhood is 2.5. The reconstruction of the streets and any associated work will be funded through special assessments to the benefiting properties in accordance with the City's Roadway Reconstruction Assessment Policy and through the Road and Bridge Fund. 2.0 EXISTING CONDITIONS This neighborhood is served by private septic systems and wells and is outside of the Metropolitan Urban Service Area (MUSA) boundary. Lot sizes vary from 2.5 to 10.6 acres. The majority of the lots within the neighborhood are between 2.5 and 3 acres in size. The streets in this area were originally paved in 1997. The existing street width is 26' from back of curb to back of curb with bituminous curb. The existing pavement section per the original construction plans depicts 2.5" of bituminous over 4" of Class 5 aggregate base. Cores taken in the roadway generally show approximately 3" of bituminous over 3.5" — 4" of Class 5 aggregate base. Stormwater runoff is managed via overland flow channelized along the bituminous curb and storm sewer. Stormwater runoff from the easterly half of the project generally drains south and east, discharging from existing storm sewer systems into drainage pond / wetland areas. These areas flow into a ditch system that drains west under Eldorado Street through an outlet control structure that is the ultimate discharge point for Round Lake. This outlet control structures flows west across Eldorado Street into a ditch system that drains west, ultimately flowing to the Rum River. The westerly portion of the project generally drains south and west through a network of ponds and wetlands. These areas ultimately drain to the same ditch system as the easterly portion of the project, ultimately draining west into the Rum River. Within the entire development there are scattered low areas that hold stormwater runoff with the majority infiltrating during smaller storm events. For a schematic depiction of the drainage flow paths refer to Exhibit 2 in the Appendix. This project is located within the boundaries of the Lower Rum River Watershed Management Organization. 3.0 PROPOSED IMPROVEMENTS Roadway Improvements The streets will be reclaimed, utilizing the recycled material for aggregate base. The roadway surface elevation will generally remain close to or slightly higher than existing to facilitate tying into existing yards and driveways to perpetuate existing drainage patterns. A minimum of 5" of reclaimed aggregate base material will remain in place and 3" of new bituminous (paved in two lifts) will be constructed, meeting the City's standard pavement section. In rural areas of the City with curb and gutter, the current City standard street section is 31' wide from back of curb to back of curb. The existing street widths in this project are 26' back to back with bituminous curb. Achieving the City standard width of 31' back to back would result in considerable street widening, additional impacts to existing yards, additional costs, and would trigger substantial stormwater improvements. To limit the challenges and costs in meeting a 31' wide street section, it is proposed to reconstruct the roadways to a width of 26.66' from back of curb to back of curb. This width would allow for two 11' paved driving lanes. The proposed 26.66' street section would result in widening approximately 0.33' on each side of the roadway compared to existing conditions, adding approximately 0.09 acres of impervious surfacing. From a stormwater volume standpoint this increase in impervious surface is negligible. Storm Drainage Improvements All stormwater runoff within the project limits either flows directly or indirectly into adjacent low areas, ponds or wetlands via overland flow, culverts, and storm sewer systems. Minor localized drainage issues will be addressed with the project as much as possible. Receiving bodies of stormwater discharge and drainage patterns will not be altered with this project. Stormwater improvements will include replacement of existing CMP centerline culverts with RCP or DIP culverts matching existing elevations, sizes, and grades. One existing catch basin has deteriorated and will be replaced with this project. A 4' sump will be installed in this structure to provide stormwater cleaning. Storm sewer repairs on the remaining catch basins and manholes will be limited to re -grouting or replacing concrete adjusting rings, re -grouting deteriorated dog houses, and filling in shallow sumps with concrete in existing structures. When 2 these projects were constructed, it was standard practice to install shallow (V— 2') sumps in drainage structures. This has proven to cause maintenance issues due to freeze / thaw cycles in the sumps resulting in deterioration of grout around the pipe dog houses. Sumps will be left in place in the last structure upstream of discharge into stormwater treatment basins to provide some sedimentation cleaning of stormwater runoff. 4.0 RIGHT -OF WAY / EASEMENT With the possible exception of culvert flared end replacements, all work for the improvement project will take place within the existing right of way and drainage and utility easements. If culvert replacements extend outside of the existing right of way / easements, these areas will be handled on a case by case basis with adjacent properly owners. 5.0 PERMITS The City of Andover Engineering Department will obtain any necessary permits for the project. Permits required for the project include: - Lower Rum River WMO for grading, erosion control and storm water drainage - MPCA NPDES Construction Storm Permit - Anoka County Highway Department 6.0 ESTIMATED PROJECT COSTS The total construction cost estimate is $1,106,000. The total estimated project costs are $1,316,000. This estimated cost includes construction costs, contingencies (10%), and indirect costs. These costs are estimated based upon preliminary design. The final cost will be based upon final design, actual work completed by the contractor, and unit bid prices for the project. A detailed Feasibility Cost Estimate is included in the Appendix as Exhibit 3. 7.0 FUNDING /ASSESSMENTS The project is proposed to be funded through a combination of special assessments and City funds. In accordance with the City's Assessment Manual, twenty-five percent (25%) of the total project costs would be assessed to the benefiting properties or specifically those properties fronting along or addressed along the roadway being improved. The remaining seventy-five percent (75%) of the project costs will be funded through the City's Road and Bridge Fund. The Andover Assessment Manual lists four methods for assessments. They are area, unit, front footage (short side) and variable costs. For this project the per unit method would be used to assess each property for their individual benefit as the lots within the neighborhood are generally similar in size. K, To calculate the estimated street assessment rate per unit, twenty-five percent (25%) of the total project costs were divided by the total number of parcels within the project limits to determine an estimated assessment rate per unit. There are no existing parcels that are potentially subdividable within the project limits. There is one City park located within the project limits (Kelsey Round Lake Park entrance and parking lot) which will be assessed similar to a residential property as 1 unit. The following tables summarizes the estimated costs and assessments for the project. Total Number of Units 30 Estimated Construction Costs $1,106,000.00 Estimated Total Project Costs $1,316,000.00 Estimated Assessment / Unit $10,970.00 Total City Costs (Road & Bridge Fund) $997,870.00 (1) Total Assessable Costs $318,130.00 Note 1. Includes assessable amount for City owned parcel, Kelsey Round Lake Park entrance / parking lot. The estimated assessment amount is generally in line with previous street reconstruction projects with lots of this size. A detailed Preliminary Assessment Worksheet and a Preliminary Assessment Roll with a list of properties proposed to be assessed are included in the Appendix as Exhibits 4 and 5. Final assessment amounts will be based upon actual project costs and determined once the project is completed. 8.0 PROPOSED PROJECT SCHEDULE For projects that include special assessments, the City is required to follow the process outlined in Minnesota Statutes Chapter 429. If the project is initiated by the City Council, the project schedule would be tentatively as follows: City Council orders feasibility report Neighborhood Informational Meeting 11/4/24 12/11/24 City Council receives feasibility report / Orders Public Hearing 12/17/24 Hold Public Hearing / Authorize plans and specs 1/21/25 City Council approves plans and specifications and authorizes 2/18/25 Advertisement for Bids 4 9.0 Advertise for bid - Anoka Union and Quest CDN Receive bids (Requires 21 day advertisement) City Council awards contract Contractor begins construction Project Substantially Complete Project Final Completion Declare Costs / Order Assessment Roll Receive Assessment Roll / Order Public Hearing 2/28, 3/7, 3/14/25 3/25/25 4/1/25 4/28/25 8/8/25 8/15/25 9/16/25 10/7/25 Public Hearing / Adopt Final Assessment Roll (Requires 14 day notice) 11/4/25 CONCLUSIONS & RECOMMENDATIONS 9.1 Conclusions As a result of this study, we conclude that: 1. The streets in this area need repair and are identified for reconstruction in the City's 2025 — 2029 Capital Improvement Plan. 2. The total estimated cost for the proposed improvements is $1,316,000.00. Which include construction costs, contingencies, and indirect costs. 3. The estimated street reconstruction related assessment amounts for properties fronting the improvements are $10,970.00 per unit. 4. The project is necessary, cost-effective, and feasible from an engineering perspective. The City Council shall determine the economic feasibility. 9.2 Recommendations 1. The City Council reviews this report in detail. 2. The City Council shall hold a public hearing to determine if the project is to be carried forward as presented. 9 APPENDIX Exhibit 1: Project Location Map Exhibit 2: Existing Drainage Map Exhibit 3: Feasibility Cost Estimate Exhibit 4: Preliminary Assessment Worksheet Exhibit 5: Preliminary Assessment Roll Exhibit 1: Project Location Map N 2025 STREET RECONSTRUCTION LOCATION: INDIAN MEADOWS 4TH / INDIAN MEADOWS 5TH PROJECT NO: 25-02B tw 71 r. .r 4�♦' e,:e fi4� ,. ,M p 3g fa a t i t` r 5 Vt�sit ' # >`�' ;.,_ r x:., '� } i. A ♦„ F, r y -i Tb�h� 15638 15633 i , v i 1 • i � � f•" N1i 1r {� "� r"t m N 9r.., 0.4#... w Xd *.r f.,� t fy`-11 U v i 'M5, 15558 r 14 tlR, r S;s "' + r... k5 tBa m} .r �.:� •dna. 15541 it A. - r }' 'yw .y' .7 $; wA �� n,. 3991 3949 :tr3855 K qt y;. t ,�j 3907 YE L tl � � r -• F'wt. . �wh . '� -•� fir. �. }1 af' 15521 4048 3994 IV - r' k ..,y.'r 4221 m�•... 4187 15475 4310 15978 15431 3870 15440 3946 ,r 3910 W > 4274 $`�,iQ 4218 15453 A 4172 4130 4029 'lost ey*� >s t'41f 4 ! 15370 4038 r ju+ros,*u »+iota 4A 153RD {�''} .e 9c 4 . ._ .. +�# ' �.� .arN KELSEY y RDUIVD LAKE J: y`r+p. 110-111; lk '4 3 'e- wig kytd.x y£ M 152 :w � 1 1 -, 'v,.,.3 �. . 7r° . , „1 v . ♦ � ,rye, 1 y,, DataA l Atdka Coli�2 GLSESRt, MtyeoSPadaf•Cbnlfrt\S City Of An+:•i �� t. _ .R, 0 325 650 Feet I i I =1 Project Location Project Limits c 1T Y O F This map is intended for reference ND OVER purposes only with mapping grade accuracy of 0 Assessed Parcels (Proposed) Q City Limits the data. The City of Andover does not make claim that the features depicted represent true Incorporated 1974 locations; therefore the City assumes no liability for any errors or omissions herein. Andover GIS H:IGrsIworkicakproiectstEngineeringlMeetingMapslMeetingMaps.ap, Date Exported: 10130120247:44 PM Exhibit 2: Existing Drainage Map AN? --I,: Off, E .. Drainage Area Map Date Created: December 06, 2024 Disclaimer. The provider makes no representation or warranties with respect to the reuse of this data. Low Points Drainage Boundary Drainage Flow Path EXHIBIT 2 Exhibit 3: Feasibility Cost Estimate 2025 Street Reconstruction - (Indian Meadows 4th and 5th Additions) City Project: 25-02B FEASILITY REPORT ESTIMATE C.P. 2"28 Notes: 1. Item includes temporary plating of structure if necessary. 2. Regardless of depth. 3. Includes salvage and reinstall of existing mailbox, and temporary placement of mailbox in barrel at each existing location during construction. 4. For all excavation except subgrade excavation. Includes disposing excess or unsuitable material off-site. Utilize clean material for curb backfill. 5. For excavation beneath reclaimed aggregate base layer where profile grade lowered or where unsuitable material discovered. Includes disposing unsuitable or excess material off-site. 6. For excavafing/hauling/stockpiling reclaim material salvaged in areas of utility construction, subgrade exc. and excess material. Excess property of contractor. 7. Only to be used if sufficient material not generated on-site for subgrade excavation backfill, if necessary. 8. For grading reclaim material from areas of excess to areas requiring material and/or under curb, fine grading, and compacting reclaimed aggregate base. 9. For dust control only as directed by the engineer. Water to achieve compaction shall be incidental. 10. For material imported from outside project limits. Class 7 reclaim acceptable. Item includes furnishing, hauling, placing and compacting. 11. Includes loading/hauling/placing/grading/compacting salvaged reclaim material in areas of utility construction and subgrade excavation. 12. Based upon number or irrigation heads removed / replaced. Item shall include all items necessary to temporarily cap existing systems, replace damaged lines, heads, adjust systems, and return them to pre -project condition or better. Work shall be performed by a licensed irrigation contractor. 13. Includes filling sump with redi-mix, pouring invert, constructing benches to 1/3 of pipe diameter. Includes regrouting doghouses as necessary. 14. For new structures or if salvaged castings are not re -useable. Includes new concrete rings and Gator Wrap (sanitary) or wrap rings with geotextile fabric and concrete collar (storm). 15. Straw or wood fiber blanket is an acceptable alternative. Netting material shall be jute netting. 16. Only to be used if requested by engineer prior to or during site restoration. EXHIBIT 3 ESTIMATED QUANTITIES NOTES ITEM NO. DESCRIPTION UNIT UNIT PRICE EST. QUAN. AMOUNT 1 2021.501 Mobilization LS $30,000.00 1.00 $30,000.00 2 2101.502 Clearing EA $400.00 10 $4,000.0 3 2101.502 Grubbing EA $275.00 10 $2.750.00 1 4 2104.502 Salvage Casting Storm EA $220.00 19 $4180.00 5 2104.502 Remove Casting Storm EA 1 $250.00 2 $500.00 6 2104.502 Remove Drainage Structure EA $550.00 1 $550.00 2 1 7 2104.503 Sawing Concrete Pavement Full Depth) LF $5.50 220 $1,210.0D 2 8 2104.503 Sawing Bit Pavement Full Depth) LF $3.00 650 $1,950.00 9 2104.503 Remove Pipe Culvert / Storm Sewer LF $12.00 76 $912.00 2 10 2104.518 Remove Concrete Pavement SF $1.75 2,600 $4,550.00 2 11 2104.518 Remove Bituminous Pavement SF $1.00 6 480 $6,480.00 3 12 2104.602 Salvage and Reinstall Mailbox EA $210.00 33 $6,930.00 4 13 2105.607 Common Excavation E CY $28.00 1,390 $38 920.00 5 14 2105.607 Sub rade Excavation E CY $25.00 140 $3,500.00 6 1 15 2105.607 Salvage Reclaim Material L CY $10.00 1,530 $15,300.00 7 16 2105.607 Select Granular Borrow L CY $30.00 180 $5,400.00 17 2106.601 Dewatering LS $3,000.00 1 $3,000.00 8 18 2112.519 Sub rade Preparation ROST $265.00 64.2 $17,013.00 9 19 2130.523 Water MGAL $50.00 50 $2,500.00 10 20 2211.509 JAggregate Base Class 5 TN $30.00 60 $1,800.00 11 21 2211.607 Place Salvaged Reclaim Material CV CY $10.00 400 $4,000.00 22 2215.504 Full Depth Reclamation SY $1.10 19,420 $21,362.00 23 2232.504 Mill Bituminous Surface 1.5" SY $18.00 20 $360.00 24 2357.506 Bituminous Material For Tack Coat Gal $3.00 870 $2,610.00 25 2360.509 Type SP 9.5 Wearing Course Mix (2,C) TN $90.00 1,710 $153,900.0 26 2360.509 Type SP 9.5 Wearing Course Mix (2,B) - Ddvewa s TN $175.00 120 $21.000.00 27 2360.509 Type SP 12.5 Wearing Course Mixture 2,C TN $86.00 1,710 $147,060.00 28 2501.502 18" RC Safety Aron & Grate EA $2,600.00 2 $5,2130.00 29 2501.503 18" RC Pipe Culvert Class V LF $90.00 64 $5 780.00 30 2503.503 15" RC Pipe Sewer Des 3006 Class V LF 1 $75.00 16 $11,200. 31 2503.602 Connect to Existing Storm Sewer EA $750.00 2 $11.500.00 32 2503.603 Clean & Televise Storm Sewer and Culverts LF $10.00 80 $800.00 12 33 2504.602 Irrigation System Modifications EA $125.00 150 $18,750.001 13 34 2506.607 Fill Catch Basin Sump CY $550.00 10 $5,500.00 14 35 2506.502 Install Casting -Stone EA $500.00 19 $9,500.00 14 36 2506.502 ICasting Assembly - Storm EA $950.00 3 $2,850.00 37 2506.602 Construct Drainage Structure Type 421 - 48" Dia. EA $6,000.00 1 $6,000.00 38 2531.503 Concrete Curb and Gutter Surmountable LF $20.00 12.500 $250,000.00 39 2531.504 6" Concrete Driveway Pavement SY $75.00 290 $21,750.00 40 2563.601 Traffic Control LS $2,000.00 1.00 $2,000. 41 2573.502 Storm Drain Inlet Protection EA $175.00 21 $3,675.00 42 2573.503 Silt Fence Type HI or MS LF $5.50 1,200 $6,600.0() 43 2573.503 Sediment Control Log Type Wood Chip LF $5.50 750 $4,125.00 44 2573.607 Rock Ditch Check -1.5" Nom. Diameter CY $75.00 20 $1,50D. 45 2574.507 Loam Topsoil Borrow L CY $35.00 1,540 $53,900.0 46 2574.508 Fertilizer Type 1 LB $5.00 150 $750.00 47 2575.504 Sodding Type Lawn SY $11.50 8.550 $98.325.00 15 48 2575.504 Rolled Erosion Prevention Category 20 SY $2.80 190 $532.00 16 49 2575.505 Weed S ra in ACRE $1,500.00 0.75 $1,125.00 50 2575.505 Seeding ACRE $1000.00 0.75 $750.00 512575.508 Seed Mixture 25.151 LB $4.50 150 $675.00 a7. a. x ,77,7777-7, 10% Contingency $100,500.00 Estimated Construction Cost $1,106,000.00 C.P. 2"28 Notes: 1. Item includes temporary plating of structure if necessary. 2. Regardless of depth. 3. Includes salvage and reinstall of existing mailbox, and temporary placement of mailbox in barrel at each existing location during construction. 4. For all excavation except subgrade excavation. Includes disposing excess or unsuitable material off-site. Utilize clean material for curb backfill. 5. For excavation beneath reclaimed aggregate base layer where profile grade lowered or where unsuitable material discovered. Includes disposing unsuitable or excess material off-site. 6. For excavafing/hauling/stockpiling reclaim material salvaged in areas of utility construction, subgrade exc. and excess material. Excess property of contractor. 7. Only to be used if sufficient material not generated on-site for subgrade excavation backfill, if necessary. 8. For grading reclaim material from areas of excess to areas requiring material and/or under curb, fine grading, and compacting reclaimed aggregate base. 9. For dust control only as directed by the engineer. Water to achieve compaction shall be incidental. 10. For material imported from outside project limits. Class 7 reclaim acceptable. Item includes furnishing, hauling, placing and compacting. 11. Includes loading/hauling/placing/grading/compacting salvaged reclaim material in areas of utility construction and subgrade excavation. 12. Based upon number or irrigation heads removed / replaced. Item shall include all items necessary to temporarily cap existing systems, replace damaged lines, heads, adjust systems, and return them to pre -project condition or better. Work shall be performed by a licensed irrigation contractor. 13. Includes filling sump with redi-mix, pouring invert, constructing benches to 1/3 of pipe diameter. Includes regrouting doghouses as necessary. 14. For new structures or if salvaged castings are not re -useable. Includes new concrete rings and Gator Wrap (sanitary) or wrap rings with geotextile fabric and concrete collar (storm). 15. Straw or wood fiber blanket is an acceptable alternative. Netting material shall be jute netting. 16. Only to be used if requested by engineer prior to or during site restoration. EXHIBIT 3 Exhibit 4: Preliminary Assessment Worksheet Project Name: Project No. : Feasibility Report Contract Award Actual Construction Cost PRELIMINARY ANDOVER ASSESSMENT WORKSHEET 2025 Street Reconstruction Indian Meadows 4th and 5th Additions C.P. 25-02B Date: 12/17/24 Const. Amount: $1,106,000.00 Date: Amount: Amount: Estimated Expenses Engineering (Includes Design, Surveying, Inspection, etc.): Consulting Costs Aerial Mapping (1% of street) Drainage Plan (0.3% of streettstorm) Administration (3%) Assessing (1 %) Bonding (0.5%) Recording Fees / Legal & Easement Advertising Permit and Review Fees Street Signs (Materials and Labor) Material Testing Easement Acquisition Construction Interest City Costs Total Estimated Expenses Expenses Multiplier Total Estimated Project Cost Feasibility Amount $132,800.00 $625.00 $0.00 $3,320.00 $33,180.00 $11,060.00 $0.00 $0.00 $250.00 $3,500.00 $4,200.00 $2,500.00 $0.00 $14,400.00 $4,350.00 $210,000.00 18.98734% Amount: $1,316,000.00 Street Related Construction Costs $1,106,000.00 Indirect Costs $210.000.00 Total Project Costs $1,316,000.00 Assessable Street Costs (25%) $329,000.00 City Street Related Costs (75%) $987,000.00 Feasibility Assessment Rate / Unit $329,000.00 / 30 Unit = $10,970.00 Actual Assessment Rate / Unit / 30 Unit = SUMMARY Estimated Assessable Costs $318,130.00 Estimated City Costs - Road and Bridge Fund $997.870.00 (2) Total Estimated Project Costs $1,316,000.00 Notes: 1) Estimated totals are rounded. Actual amounts will be used for the final assessments calculations. 2) 1 Unit assessed to City parcel (Kelsey Round Lake Park entrance / parking lot). Included in City Costs. EXHIBIT 4 Exhibit 5: Preliminary Assessment Roll 2025 Street Reconstruction: Preliminary Assessment Roll - City of Andover (City Project 25-02B) Updated: 1215124 PRELIM}NARY-ASSESSMENT•ROLL. s Notes: 1) Total Assessments do not exactly match the cost estimate due to rounding. 2) Estimated annual street assessment based on 8 year term at 4.5% intereste rate. 3) City owner parcel (Kelsey Round Lake Park entrance I parking lot) asssed to City. EXHIBIT 5 STREET RELATED ASSESSMENTS PID # Owner Name Property Address Plat Owner Address City State Zip Code Units Estimated Assess. / Unit Est. Annual Actual Payment (2) Assess. 19-32-24-11-0015 DAY TRUSTEE CHARLES HERBERT 4048155TH AVE NW INDIAN MEADOWS 4TH ADDITION 4048155TH AVE NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 19-32-24-13-0008 THRASH GARY G & MARY D 4221154TH LN NW INDIAN MEADOWS 5TH ADDITION 4221154TH LN NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 19-32-24-13-0009 FERNANDEZ, FABIAN G 4310154TH LN NW INDIAN MEADOWS 5TH ADDITION 4310 154TH LN NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 19-32-24-13-0010 MCCABE JOHN P & CYNTHIA G 4274154TH LN NW INDIAN MEADOWS 5TH ADDITION 4274154TH LN NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 19-32-24-13-0011 KNOTT TRUSTEE, JENNIFER L 4218154TH LN NW INDIAN MEADOWS 5TH ADDITION 4218154TH LN NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 19-32.24-14-0007 MOLINE LUKIN C 15440 CREE ST NW INDIAN MEADOWS 4TH ADDITION 15440 CREE ST NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 19-32-24-14-0008 HEDIN JEFFREY J & KRISTINE K 4187154TH LN NW INDIAN MEADOWS 5TH ADDITION 4187154TH LN NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 19.32-24-14-0009 RAUTIO ALAN H & LISA M 15478 ELDORADO ST NW INDIAN MEADOWS 5TH ADDITION 15478 ELDORADO ST NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 19.32-24-14-0010 JOHNSON, ZACHARY L 15475 ELDORADO ST NW INDIAN MEADOWS 5TH ADDITION 15475 ELDORADO ST NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 19.32-24-14-0011 LOEHLEIN JOHN A & MONA J 15453 ELDORADO ST NW INDIAN MEADOWS 5TH ADDITION 15453 ELDORADO ST NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 19-32-24.14-0012 BLOSSOM, TERESE 4051153RD LN NW INDIAN MEADOWS 5TH ADDITION 4051 153RD LN NW ANDOVER MN 1 55304 1 $10,970.00 $1,660.00 19-32.24-14-0013 MORITZ, SARAH R 4029153RD LN NW INDIAN MEADOWS 5TH ADDITION 4029153RD LANE NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 19-32.24-14-0014 RUSH, DEBRA 4172154TH LN NW INDIAN MEADOWS 5TH ADDITION 4172154TH LN NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 19-32-24-14-0015 PELLETIER TRUSTEE GARY G 4130154TH LN NW INDIAN MEADOWS 5TH ADDITION 4130154TH LN NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 19-32-24-14-0016 SCHNACK, THOMAS 15370 ELDORADO ST NW INDIAN MEADOWS 5TH ADDITION 15370 ELDORADO ST NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 20-32-24-22-0005 ANDOVER CITY OF 15521 XENIA ST NW 1685 CROSSTOWN BLVD NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 20-32-24-22-0007 GRUBER, GENE W 15638 XENIA ST NW INDIAN MEADOWS 4TH ADDITION 15638 XENIA ST NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 20-32-24-22-0008 BLAIS, THOMAS J 15558 XENIA ST NW INDIAN MEADOWS 4TH ADDITION 15558 XENIA ST NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 20-32-24-22-0009 ISKIERKA JOSH DAVID 3855155TH AVE NW INDIAN MEADOWS 4TH ADDITION 3855155TH AVE NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 20-32-24-22-0010 CORLEW, JASON 3907155TH AVE NW INDIAN MEADOWS 4TH ADDITION 3907155TH AVE NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 20-32-24-22-0011 MARTI, RUDOLPH 0 3949155TH AVE NW INDIAN MEADOWS 4TH ADDITION 3949155TH AVE NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 20-32-24-22-0012 MILLESS MICHAEL G 3991 155TH AVE NW INDIAN MEADOWS 4TH ADDITION 3991 155TH AVE NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 20-32-24-22-0013 PIKULA TRUSTEE, MARK W 15633 XENIA ST NW INDIAN MEADOWS 4TH ADDITION 15633 XENIA ST NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 20-32-24-22-0014 CANEDAY DAVID 15541 XENIA ST NW INDIAN'MEADOWS 4TH ADDITION 15541 XENIA ST NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 20-32-24-22-0015 WOLDMOE THOMAS H & MARY J 3994155TH AVE NW INDIAN MEADOWS 4TH ADDITION 3994155TH AVE NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 20-32-24-23-0003 HENSEL TRUSTEE GERALD J 15431 CREE ST NW INDIAN MEADOWS 4TH ADDITION 15431 CREE ST NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 20.32-24.23-0004 SPORRE, BECKEY A 3946155TH AVE NW INDIAN MEADOWS 4TH ADDITION 3946155TH AVE NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 20-32-24-23-0005 SPAH LISA K 3910155TH AVE NW INDIAN MEADOWS 4TH ADDITION 3910155TH AVE NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 20-32-24-23-0006 CULLEY STEPHEN E & WENDY S 3870155TH AVE NW INDIAN MEADOWS 4TH ADDITION 13870155TH AVE NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 20-32-24-23-0007 SMITH ROBIN T & LAURI L 4038153RD LN NW INDIAN MEADOWS 5TH ADDITION 4038153RD LN NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 Totals I 1 30 $329,100.00 Notes: 1) Total Assessments do not exactly match the cost estimate due to rounding. 2) Estimated annual street assessment based on 8 year term at 4.5% intereste rate. 3) City owner parcel (Kelsey Round Lake Park entrance I parking lot) asssed to City. EXHIBIT 5 AC I T Y O F NDOVEA 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV December 27, 2024 Re: Project No. 25-213, 2025 Street Reconstruction (Indian Meadows 4th & 5th Additions) Public Hearing Notice Dear Resident: A feasibility report has been prepared to determine the estimated costs associated with road improvements in your area for the proposed 2025 Street Reconstruction. Improvements would include reclaiming the existing bituminous roadway, replacing existing bituminous curb and gutter with concrete curb and gutter, minor storm sewer/culvert repairs and improvements, and paving of a new bituminous surface with two lifts of bituminous. The project is proposed to be funded through a combination of special assessments and City funds. In accordance with the City's Assessment Manual, twenty-five percent (25%) of the total project costs for the street reconstruction would be assessed to the benefiting properties or specifically those properties fronting along or addressed along the roadway being improved. The remaining seventy-five percent (75%) of the costs associated with the project will be funded through the City's Road and Bridge Fund. Based on the proposed improvements relative to your parcel and as identified in the feasibility report, your estimated assessment is $10,970.00 for the street improvements. Enclosed is a public hearing notice for the proposed project. If you have any questions, feel free to contact me at (763) 767-5133, or Jason Law, Assistant City Engineer at (763) 767-5130. Sincerely, David D. Berkowitz, P. Director of Public Works/City Engineer Encl. cc: Mayor & City Council ` Sarah Cotton, City Administrator C I T Y O F NDOVE _ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763)755-8923 . WWW.ANDOVERMN.GOV CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF HEARING ON IMPROVEMENTS PROJECT NO. 25-21B 2025 STREET RECONSTRUCTION (Indian Meadows 4th & 5th Additions) NOTICE IS HEREBY GIVEN that the City of Andover, Anoka County, Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard NW in the City of Andover, at the regularly scheduled City Council meeting on Tuesday, January 21, 2025 at 7:00 PM to consider construction of the following improvements: 2025 Street Reconstruction (Indian Meadows 4th & 5th Additions) The properties to be assessed, pursuant to Minnesota Statutes Section 429, for the improvements are within the described area above and the estimated assessments are as follows: The estimated assessment for the project is $10,970.00 unit. Such persons desiring to be heard with reference to the proposed improvements will be heard at this meeting. CITY OF ANDOVER Wicelle Hartner — City Clerk Publication Dates: January 10 & 17, 2025 (Anoka Union) 2025 Street Reconstruction: Preliminary Assessment Roll - City of Andover (City Project 25-0213) Updated: 12/5/24 PRELIMINARY;ASSESSMENTROLL:6. �l:,.STREETREL,ATED�ASSESSMENTS " PID # Owner Name Property Address Plat Owner Address City State Zip Code Units„ Estimated Assess. / Unit Est. Annual Actual Payment (2) Assess. 19-32-24-11-0015 DAY TRUSTEE CHARLES HERBERT 4048 155TH AVE NW INDIAN MEADOWS 4TH ADDITION 4048 155TH AVE NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 19-32-24-13-0008 THRASH GARY G & MARY D 4221 154TH LN NW INDIAN MEADOWS 5TH ADDITION 4221 154TH LN NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 19-32-24-13-0009 FERNANDEZ, FABIAN G 4310 154TH LN NW INDIAN MEADOWS 5TH ADDITION 4310 154TH LN NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 19-32-24-13-0010 MCCABE JOHN P & CYNTHIA G 4274 154TH LN NW INDIAN MEADOWS 5TH ADDITION 4274 154TH LN NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 19-32-24-13-0011 KNOTT TRUSTEE, JENNIFER L 4218 154TH LN NW INDIAN MEADOWS 5TH ADDITION 4218 154TH LN NWMAANDOVER MN 55304 1 $10,970.00 $1,660.00 19-32-24-14-0007 MOLINE LUKIN C 15440 CREE ST NW INDIAN MEADOWS 4TH ADDITION 15440 CREE ST NWMN 55304 1 $10,970.00 $1,660.00 19-32-24-14-0008 HEDIN JEFFREY J & KRISTINE K 4187 154TH LN NW INDIAN MEADOWS 5TH ADDITION 4187154TH LN NWMN 55304 1 $10,970.00 $1,660.00 19-32-24-14-0009 RAUTIO ALAN H & LISA M 15478 ELDORADO ST NW INDIAN MEADOWS 5TH ADDITION 15478 ELDORADO ST MN 55304 1 $10,970.00 $1,660.00 19-32-24-14-0010 JOHNSON, ZACHARY L 15475 ELDORADO ST NW INDIAN MEADOWS 5TH ADDITION 15475 ELDORADO ST MN 55304 1 $10,970.00 $1,660.00 19-32-24-14-0011 LOEHLEIN JOHN A & MONA J 15453 ELDORADO ST NW INDIAN MEADOWS 5TH ADDITION 15453 ELDORADO ST MN 55304 1 $10,970.00 $1,660.00 19-32-24-14-0012 BLOSSOM, TERESE 4051 153RD LN NW INDIAN MEADOWS 5TH ADDITION 4051 153RD LN NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 19-32-24-14-0013 MORITZ, SARAH R 4029153RD LN NW INDIAN MEADOWS 5TH ADDITION 4029153RD LANE NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 19-32-24-14-0014 RUSH, DEBRA 4172154TH LN NW INDIAN MEADOWS 5TH ADDITION 4172154TH LN NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 19-32-24-14-0015 PELLETIER TRUSTEE GARY G 4130 154TH LN NW INDIAN MEADOWS 5TH ADDITION 4130154TH LN NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 19-32-24-14-0016 SCHNACK, THOMAS 15370 ELDORADO ST NW INDIAN MEADOWS 5TH ADDITION 15370 ELDORADO ST NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 20-32-24-22-0005 ANDOVER CITY OF 15521 XENIA ST NW 1685 CROSSTOWN BLVD NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 20.32-24-22-0007 GRUBER, GENE W 15638 XENIA ST NW INDIAN MEADOWS 4TH ADDITION 15638 XENIA ST NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 20-32-24-22-0008 BLAIS, THOMAS J 15558 XENIA ST NW INDIAN MEADOWS 4TH ADDITION 15558 XENIA ST NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 20-32-24-22-0009 ISKIERKA JOSH DAVID 3855155TH AVE NW INDIAN MEADOWS 4TH ADDITION 3855155TH AVE NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 20-32-24-22-0010 CORLEW, JASON 3907155TH AVE NW INDIAN MEADOWS 4TH ADDITION 3907155TH AVE NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 20-32-24-22-0011 MARTI, RUDOLPH 0 3949155TH AVE NW INDIAN MEADOWS 4TH ADDITION 3949155TH AVE NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 20-32-24-22-0012 MILLESS MICHAEL G 3991 155TH AVE NW INDIAN MEADOWS 4TH ADDITION 3991 155TH AVE NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 20-32-24-22-0013 PIKULA TRUSTEE, MARK W 15633 XENIA ST NW INDIAN MEADOWS 4TH ADDITION 15633 XENIA ST NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 20-32-24-22-0014 CANEDAY DAVID 15541 XENIA ST NW INDIAN MEADOWS 4TH ADDITION 15541 XENIA ST NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 20-32-24-22-0015 WOLDMOE THOMAS H & MARY J 3994155TH AVE NW INDIAN MEADOWS 4TH ADDITION 3994155TH AVE NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 20-32-24-23-0003 HENSEL TRUSTEE GERALD J 15431 CREE ST NW INDIAN MEADOWS 4TH ADDITION 15431 CREE ST NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 20-32-24.23-0004 SPORRE, BECKEY A 3946155TH AVE NW INDIAN MEADOWS 4TH ADDITION 3946155TH AVE NW ANDOVER I MN 55304 1 $10,970.00 $1,660.00 20-32-24-23-0005 SPAH LISA K 3910155TH AVE NW INDIAN MEADOWS 4TH ADDITION 3910155TH AVE NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 20-32-24-23-0006 CULLEY STEPHEN E & WENDY S 3870155TH AVE NW INDIAN MEADOWS 4TH ADDITION 3870155TH AVE NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 20-32-24-23-0007 SMITH ROBIN T & LAURI L 14038153RD LN NW INDIAN MEADOWS 5TH ADDITION 14038153RD LN NW ANDOVER MN 55304 1 $10,970.00 $1,660.00 Totals I 1 30 $329,100.00 Notes: 1) Total Assessments do not exactly match the cost estimate due to rounding. 2) Estimated annual street assessment based on 8 year term at 4.5% intereste rate. 3) City owner parcel (Kelsey Round Lake Park entrance / parking lot) asssed to City. EXHIBIT 5 DATE: PROJECT: #25-02B Street Reconstruction PIN: LOT: BLOCK: Address: Street $ 10,970.00 CITY OF ANDOVER Special Assessment Roll Interest Rate: 4.50% Number of Payments: 8 Annual Payment: $ 1,663.16 2026 2027 2028 2029 2030 2031 2032 2033 TOTAL Principal $ 1,169.51 $ 1,222.14 $ 1,277.13 $ 1,334.61 $ 1,394.66 $ 1,457.42 $ 1,523.01 $ 1,591.52 $ 10,970.00 Interest 493.65 441.02 386.03 328.55 268.50 205.74 140.15 71.64 2,335.28 Total $ 1,663.16 $ 1,663.16 $ 1,663.16 $ 1,663.16 $ 1,663.16 $ 1,663.16 $ 1,663.16 $ 1,663.16 $ 13,305.28 Principal Balance: $ 9,800.49 $ 8,578.35 $ 7,301.22 $ 5,966.61 $ 4,571.95 $ 3,114.53 $ 1,591.52 $ - NOTE: Interest will start accruing from the date the special assessment is adopted. %%N • F N DOVE At OP - 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV 2025 Street Reconstruction (C.P. 25-0213) Neighborhood Informational Meeting Wednesday, December 11, 2024 6:00 p.m. — 7:00 p.m. Address Phone 153 X&uc/ -159 400 15 tv'S � 5IJ 3"-713-'1'19--7 x,02 ctr�r�;ntAnf�t^,�.0 es No Yes / No Yes / No Yes / No Yes / No Yes / No Yes / No Yes / No Sprinkler E -Mail System? d)-Wai5@V Yes No HU jCL- Ii'� es No Yes / ctr�r�;ntAnf�t^,�.0 es No Yes / No Yes / No Yes / No Yes / No Yes / No Yes / No Yes / No Dave Berkowitz From: Dave Berkowitz Sent: Thursday, December 12, 2024 12:23 PM To: Tommy Blais; Jodi Blais Cc: Jason Law Subject: RE: Copy of yesterdays presentation Attachments: 20241212_122928.pdf To m, Thank you for your feedback. We appreciate you taking the time to share your thoughts and concerns. Attached is the presentation from last evening. Please have neighbors reach out to us with any questions. Street reconstruction projects are significant undertakings that go beyond routine maintenance like crack sealing and chip sealing. These projects are essential for ensuring the safety and functionality of our roads. Regarding the 25% assessment rate, it's important to understand that this rate was adopted in 2006 as part of the Roadway Reconstruction & Overlay Construction Assessment Policy, to address the growing need for street reconstruction in the city. This approach helps distribute the costs more equitably, considering the varying lot sizes and property values within the city. It also helps alleviate the burden on taxpayers, as funding these projects solely through property taxes would result in a substantial increase in tax rates. The City Council has not supported an increase in the tax rate for this purpose. Urban properties, despite similar valuations, often subsidize rural areas in terms of street projects and other services. Urban areas typically generate significantly more tax revenue for roads as they have less road frontage while paying the same tax rate. Also, urban areas typically have lower reconstruction costs than rural areas. We understand that the interest rate may be a concern. Per the City's Assessment Manual, the rate of interest on assessments shall be 1% greater than the rate of interest the City pays on the bonds if bonds are issued to finance the project or the current market rate. The rate is also aligned with the average rate of earnings on the City's investments. We value your input and encourage open dialogue. Please don't hesitate to contact me to schedule a meeting to discuss this further. Thank you, David D. Berkowitz, P.E. City of Andover Director of Public Works/City Engineer 763-767-5133 -----Original Message ----- From: Tommy Blais <tommyblais77@yahoo.com> Sent: Thursday, December 12, 2024 5:51 AM To: Dave Berkowitz <D.Berkowitz@andovermn.gov>; Jason Law <J.Law@andovermn.gov>; Jodi Blais <jodi.blais@yahoo.com> Subject: Copy of yesterdays presentation [You don't often get email from tommyblais77@yahoo.com. Learn why this is important at https:Haka.ms/LearnAboutSenderldentification ] EXTERNAL EMAIL ALERT: This message originated from outside the City of Andover email system. Use Caution when clicking hyperlinks, downloading pictures or opening attachments. Good morning, David/Jason, Thank you for presenting the proposal yesterday, it was very informative. I was the one that asked if you could supply a link or a copy of the proposal for us to share with our effected neighbors. On the 25% that we are being asked to contribute, how what that number decided? We all pay taxes, and they are continually adjusted. Why would we be asked to pay an additional amount to cover routine upkeep on something we do not own? If we are being asked to contribute, what kind of discussion can we have on an agreed percentage?? On top of that, a 4.??% interest rate seems very high, and I am not sure how many of us have the Ilk readily available to pull out of our pockets to avoid any interest. I wish I would have had these thoughts during yesterday's meeting, but i was kind of shocked at the amount we are being asked for, so I was still trying to grasp onto that. I look forward to hearing from you and hopefully getting a copy of the slides to share with some of our neighbors. Hopefully this discussion will continue, and we can all feel good about the next steps. Thank you. Tom Blais Please complete and return this survey to my attention via email at J.Law(a,Andovermn gov, or via US Mail: City of Andover C/o Jason Law 1685 Crosstown Blvd NW Andover, MN 55304 Please check the following boxes applicable to your property. YES, I have an irrigation system or underground fence near the roadway. LAI NO, I do not have an irrigation system or underground fence near the roadway. r Name(s): .) aVF ,- 9j,4 3 Address: W l s q'� Phone Number: CIF C.PADO�o(5 MOc4 6.p Al d -lit �.1— �c/ Email Address: .j 005e 9 od w, e 0)7 -�Ae pre�mk'Ato'l I/IaA/� you" C I T Y 0 F^ NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Sarah Cotton, City Administrator`' FROM: Michelle Hartner, City Clerk SUBJECT: Select 2025 Local Board of Appeal & Equalization Dates DATE: January 21, 2025 INTRODUCTION The Council is requested to select two potential dates for holding the 2025 Local Board of Appeal & Equalization. DISCUSSION It is again time to schedule the Local Board of Appeal and Equalization dates. The Anoka County Assessor has indicated they will make every attempt to accommodate City Council/Board of Review dates of choice, but please keep in mind they are scheduling 21 meetings and will need to avoid conflicts for those assessors that will need to attend multiple meetings. The dates for the meeting must fall between April 14, 2025 and May 5, 2025, except for April 16, 2025. The Council is requested to select two potential dates of choice to submit to the County Assessor. ACTION REQUIRED The City Council is requested to select two potential dates for holding the 2025 Local Board of Appeal & Equalization. Respectfully submitted, Michelle Hartner City Clerk Attachment: Calendar ISun 6 13 20 27 Mon 7 14 21 Tue 1 8 15 EDA 6pm/ Council Mtg. 7pm 22 Council Wk 6pm/PZ Mtg. 7pm 29 Wed Thu Fri 2 3 4 >< x 9 10 xxx 16\ Not available per County 23 30 17 118 P&P. Mtg. 6pm 24 125 Sat 5 12 19 26 May 025 Sun 4 11 Mon 5 12 Tue Wed 7 14 Thu 1 P&R Mtg. 6pm 8 15 18 19 20 21 22 > xxx Fri 23 Sat K 10 17 2� 25 26 27 28 29 30 31 � 1 1.616 1 Wr I LNDOVER* k;a 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members FROM: Sarah Cotton, City Administrator SUBJECT: Administrator's Report DATE: January 21, 2025 Administration & Department Heads present at the meeting will provide a brief verbal update on various items of interest to the City Council and residents at the meeting. Listed below are a few items of interest: 1. City Department Activities 2. Update on Development/CIP Projects 3. Meeting Reminders Upon receipt of a meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. cRessp(yec�tfully submitted, �..J1Jtt� Sarah Cotton