HomeMy WebLinkAboutBM August 11, 1992
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CITY of ANDOVER
Call to Order - 7:30 P.M.
2.
1. Budget Discussion
3. Adjournment
Budget Heetina
August , 1992
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
AGENDA SECTION
NO.
DATE
ORIGINATING DEPARTMENT
August
, 1992
Finance
ITEM
NO.
Budget Discussion
Howard D. Koolick I~
BY: Finance Director
REQUEST
The Andover City Council is requested to review, discuss and
provide direction regarding the 1993 budget for the General Fund,
Lower Rum River Fund and the Drainage and Mapping Fund. please
note that the budgets for the Debt Service Funds and the Water and
Sewer Fund will be presented to the City Council at a future date.
Specifically, the City Council needs to discuss and provide
direction regarding the following issues:
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1. Do the revenue estimates shown and explained in Exhibit A
need to be adjusted or are they acceptable as shown?
2. Which, if any, of the new personnel requested does the
City Council wish to add in 1993?
3. Which, if any, of the new equipment requested does the
City Council wish to purchase in 1993?
4. Does the City Council wish to pay for any or all of the
equipment in the current year or issue five year debt for
some or all of it, thereby spreading the cost over five
years?
5. What should be removed from the budget if the City Council
chooses not to levy taxes for all requests?
6. What, if any, is an appropriate increase in property
taxes?
7. Are there any items which the City Council would like
included in the budget?
COUNCIL ACTION
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MOTION BY
TO
SECOND BY
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TABLE OF CONTENTS
General Fund Budget Discussion
Lower Rum River Fund Budget Discussion
Drainage and Mapping Fund Budget Discussion
Property Taxes Discussion
Exhibit A - General Fund Revenues
Exhibit B - General Fund Expenditures
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White Pages
Goldenrod Page
Purple Page
Pink Pages
Salmon Pages
Blue Pages
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GENERAL FUND
All department heads were requested to prepare their budgets and
limit increases. The following shows the summary of the budget
based on the requests of the departments:
Revenue
General Property Taxes
Business Licenses/Permits
Non-Business Lic./Permits
Intergovernmental Revenue
Charges for Services
Fines
Special Assessments
Miscellaneous Revenue
Transfers
$1, 113, 214
17,025
258,785
603,792
101,200
37,000
3,000
78,000
97,498
$2,309,514
Total Revenue
Revenue
Expenditures
General Government $
Public Safety
Public works
Park and Recreation
Recycling
Economic Development
Unallocated
Other Financing Uses
Contingency
691,679
997,732
1,044,881
309,005
32,381
19,059
28,950
52,783
69,360
Total Expend.
$3,245,830
The revenue estimates are based on past years activity adjusted up
or down for current developments. The 1993 budget as it is
presented above, shows a decrease from the 1992 budget of
$27,448. Exhibit A shows the major changes in the 1993 budget as
compared to the 1992 budget.
The tax levy included in the budget is identical to 1992's tax
levy. In order to balance the budget as it is shown above, the
City Council would need to approve a general operations tax levy
of $2,364,519 which would be a 66.14% increase over last year.
The city Council will want to discuss what, if any, would be an
appropriate increase in property taxes (See property tax section
for a more detailed discussion of taxes).
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Expenditures
The expenditures shown in the budget were based on requests from
department heads. These requests were reviewed for accuracy and
content, however, no items were deleted from the requests. The
budget as shown above results in a $908,868 increase over the 1992
budget.
The vast majority of the increases are in the area of new
personnel and capital equipment acquisition. Exhibit B includes a
department by department analysis of changes between the 1992
budget and the 1993 department requests.
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,~ The following is a summary of the new personnel and equipment
requested:
New Personnel Requests
Public Safety
Fire Protection
Fire Chief - Part-time (20 hours per
week)
Secretary - Part-time (20 hours per
week)
Benefits for Above (FICA, Medicare
and PERAl
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Public Works
Split between all departments
Parks Person - Full-time (80% parks,
20% snow and ice)
Sewer/Water Person - Full-time (20%
snow and ice)
Secretary - Part-time (20 hours per
week)
Benefits for Above (FICA, Medicare,
PERA and Health Ins.)
Total New Personnel Requests
$20,880
$ 8,352
$ 3,546
$18,666
$ 3,733
$ 6,264
$ 9,328
$70,769
In addition to these new personnel, Frank Stone has requested a
mechanic be hired to work on City vehicles. I have not included
the mechanic in the budget since an appropriate salary and the
allocation between departments is not known. The budget currentl~
contains approximately $38,000 for Labor Repair and Maintenance.
This amount, or a portion thereof, could be reallocated to
salaries and benefits if a mechanic is hired.
Also, the building department has requested either a new inspectot
or a contract inspector. I have included this request as a
contract inspector in the budget for comparison purposes only.
Should the City Council choose to hire an inspector, these funds
($25,000) could be reallocated to salaries and benefits.
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~~ Capital Equipment Requests
The department requests contain a large number of equipment
requests. These requests, listed by department, are as follows:
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General Government
Administration
Computer and special assessment software
to help the City better manage and
track special assessments
Planning and zoning
Vehicle for inspection
Fire Station Building
Two file cabinets
Equipment to test new recruits
Two data terminals to receive data
from central communications
Training site construction
Extend parking lot at station *2
Finish meeting room at station *2 to
make up for lost meeting room in
station *3
Public works Building
New lighting
Exhaust Fan
Replace sidewalk & garage door approaches
Fence around trash container
Equipment Building
Cement floor
Finish walls and ceiling
Automatic garage door opener
Exhaust fan
Engineering
GIS Information system software and
any necessary hardware to run the
software
Total General Government
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$ 7,000
$ 17,600
$ 1,400
$ 3,000
$ 5,500
$ 5,000
$ ??
$ ??
$ 3,500
$ 1,500
$ 1,500
$ 2,000
$ 2,000
$ 1,500
$ 600
$ 1,000
$ 10,000
$ 63,100
plus the
cost of the
two items
marked
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Public Safety
Fire Protection
Five breathing air bottles
Breathing air quality tester to test
air bottles per N.F.P.A. requirements
Six turnout gear to replace existing sets
Two Drager SCBA units
Six ranger fire boots to replace existing
boots
Bar code inventory software and readers to
do automated inventory
Zodiac 14' life boat, motor and trailer
for ice and water rescues
Six Personal Alarm Safety Systems
Six radios to replace old units
Rescue
Defibulator
Rescue vehicle to replace current vehicle
Protective Inspection
S-lO Blazer with radio for inspections
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Public works
Split between a number of departments
New grader to replace old grader
Four-wheel drive tractor
Two-ton asphalt roller
Asphalt paving machine
4 x 4 Pickup truck (Streets)
One-ton truck with utility box and boom
Tree chipper
Toro to replace one existing Toro
Tree spade
4 x 4 Pickup truck (Parks)
Total Public Works
Total Equipment Acquisition Requested
$
$
$
$
$
$
$
$
$
$ 5,275
$ 33,000
$
$
3,000
1,000
4,500
4,000
510
5,000
6,682
750
3,000
20,000
86,717
$180,000
$ 32,100
$ 17,000
$ 30,000
$ 18,000
$ 32,000
$ 18,200
$ 13,000
$ 9,000
$ 18,000
$367,300
$517,117
The new equipment, new personnel and inclusion of cracksealing and
sealcoating in the General Fund budget account for $779,386 of
the total increase of $908,868. The remainder relates to changes
in operating expenses. See Exhibit B for a discussion of each
department's request and how it relates to 1992's budget.
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~UW~K KUM KIV~R WATERSHED FUND
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The Lower Rum River Watershed Fund will be budgeted for the first
time in 1993. This fund will be used to account for the tax
revenue received from those individuals in the Lower Rum River
taxing district and the expenditures incurred by the City for the
watershed's activity.
The proposed budget for 1993 is as follows:
Revenue
Current Property Taxes and
State Aids
Interest Earnings
Total Revenue
$15,697
1,000
$16,697
Expenditures
Engineering Salaries
and Benefits
City's share of LRRWMO
expenditures
Contingency
Total Expenditures
$10,237
5,460
1,000
$16,697
The expenditures include 16 hours per month of the City Engineer's
and the Assistant Engineer's time plus benefits. Per the
, j Engineer, this is an accurate estimate of the time he and the
Assistant Engineer spend on watershed business. The City's share
of the LRRWMO expenditures was accounted for in the General Fund
in prior years. The amount shown above is the City Engineer's
estimate and is $460 higher than 1992's budget and $1,153 higher
than the 1992 actual expenditure.
The main source of revenue is the tax levy for the residents
within the taxing district. The proposed tax levy is slightly
more than three times the 1992 levy, which was $5,000. The large
increase is caused by the allocation of the Engineer's and
Assistant Engineer's time. Previously all taxpayers, whether they
were in the Lower Rum River Taxing District or not, paid for these
costs.
The effect of levying for the costs attributable to the watershed
is to increase the City taxes for these residents benefitting from
the watershed and decrease the taxes of the residents within the
Coon Creek Watershed District who levies their own taxes.
In 1992, a resident within the taxing district owning a $100,000
house paid $13.31 in property taxes to fund the Lower Rum River
Watershed Organization. In 1993, assuming all factors are the
same as 1992 except this levy, the same resident would pay $21.63,
an $8.32 increase.
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DRAINAGE AND MAPPING FUND
This fund is also being budgeted for the first time in 1993. This
fund accounts for the revenues and expenditures relating to the
updating of the city's maps and drainage plan.
The following is the proposed 1993 budget:
Revenue
Interest Earnings
Transfers from Other Funds
Total Revenue
$ 3,400
8,000
$ 11,400
Expenditures
Engineering Charges
Contribution to Coon Creek
Watershed Grant
Total Expenditures
$ 7,900
3,500
$ 11,400
The transfers from other funds represent the amounts assessed for
mapping when new developments are done. The Engineering charges
are an estimate of the amounts that TKDA will spend updating the
City's maps. The last item represents the City's contribution to
a grant the Coon Creek hopes to get that will produce data
regarding the quality of water as well as maps of soil quality.
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PROPERTY TAXES
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In 1992, the City levied property taxes as follows:
General Operations
Lower Rum River
Taxing District
1991 Fire Station Bonds
Certificates of
Indebtedness:
1990
1989
1987
Total
$1,423,203
5,000
415,407
28,766
27,466
36,807
$1,936,649
Each one percent increase in taxes levied for 1993 will generate
an additional $19,366 of revenue. However, do not make the
mistake of thinking that this percentage increase will be uniform
across all properties. Due to changes is class rates, homestead
and agricultural credit aid and fiscal disparities calculations, a
property could see a higher or lower increase than the percentage
of the increased total levy.
The following is a summary of the scheduled debt levies for 1993:
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1991 Fire Station Bonds
Certificates of
Indebtedness:
1992
1990
1989
1977 Improv. Bonds
402,281
36,000 (Estimated)
25,677 (Assuming Sewer Fund
continues to pay
$37,360 for Sewer
Jet)
(This levy will be
cancelled since the
City has adequate
funds on hand)
26,022
24,449
To adopt the budget as requested, the City Council would need to
increase taxes by $933,527. This would be a 48.20% increase over
the 1992 levy.
If the City Council decided to issue five year equipment
certificates to purchase all the equipment listed, the 1993 tax
levy needed would be approximately $126,250 assuming a five
percent interest rate.
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\ The following is a comparison of several alternatives and how they
~~ would effect the taxes levied:
Adopt Issue 5 Year Elimina te
Budget Equipment Cert. Seal coating
As of Indebtedness and Approve
Requested for all Equipment As Requested
General Operations $ 2,364,519 $ 1,847,402 $ 2,173,019
Lower Rum River
Taxing District 15,697 15,697 15,697
Fire Station Bonds 402,281 402,281 402,281
Certificates of
Indebtedness:
1993 -0- 126,250 -0-
1992 36,000 36,000 36,000
1990 25,677 25,677 25,677
1989 26,002 26,002 26,002
Total Taxes $ 2,870,176 $ 2,479,309 $ 2,678,676
Percent Increase 48.20% 28.02% 38.31%
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General Operations
Lower Rum River
Taxing District
Fire Station Bonds
Certificates of
Indebtedness:
1993
1992
1990
1989
Percent Increase
Eliminate
New Personnel
and Adopt Budget
As Requested
$ 2,293,750
15,697
402,281
Eliminate New Personnel
and Issue 5 Year Equip.
Certificates of Indebt.
For All Equipment
$ 1,776,633
15,697
402,281
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36,000
25,677
26,002
$ 2,799,407
44.54%
126,250
36,000
25,677
26,002
$ 2,408,540
24.36%
Please remember that the percentage increases relate to the tax
levy and not individual properties. Changes in homestead and
agricultural credit aid, fiscal disparities amounts and class
rates will effect each property resulting in a different
percentage.
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Exhibit A
Page 1 of 4
GENERAL FUND
BUDGETED REVENUE
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1992 1993
Revised Proposed
Budget Budget Difference
General Property Taxes $1,113,714 $1,113,214 $ (500)
Business Licenses/Permits 20,325 17,025 (3,300)
Non-Business Licenses/Permits 253,973 258,785 4,812
Intergovernmental Revenue 644,326 603,792 (40,534)
Charges for Services 80,200 101,200 21,000
Fines 40,000 37,000 (3,000)
Special Assessments 1,000 3,000 2,000
Miscellaneous Revenue 90,124 78,000 (12,124)
Transfers 93,300 97,498 4,198
Total Revenue $2,336,962 $2,309,514 $(27,448)
1992 1993
Budget Budget Difference
General Property Taxes
Current Ad Valorem Taxes $1,074,214 $1,074,214 -0-
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The amount used for preliminary budget preparation was the
same amount as last year. This amount, as well as the
state credits that reduce property taxes, will be modified
as directed by City Council.
Business Licenses/Permits
Liquor-Intoxicating
$4,100
$300
($3,800)
The 1992 budget included one on-sale license for Richard
Reischel at the Downtown Center. The proposed restuarant
was not built and hence, the 1993 budget does not include
the license fee of $3,500.
Non-Business Licenses/Permits
Building Permits
$193,863
$191,850
($2,013)
The 1993 budget is based on 300 homes as estimated by the
Building Official. The 1992 budget is based on
approximately 303 homes.
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Heating Permits
$11,000
$13,000
$2,000
The fee for heating permits was increased from $15 to $25
in 1992. The 1993 budget is based on approximately the
same number of permits as 1991 at the higher rate.
Exhibit A
Page 2 of 4
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1992
Budget
1993
Budget
Difference
Plumbing Permits
$33,000
$35,000
$2,000
The fee for plumbing permits was increased for 1992 from
four dollars per opening to seven dollars. The 1993 amount
is based on the 1992 actual through June slightly deflated
in case building in 1993 is not as prolific as 1992.
Burning Permits
$600
$1,800
$1,200
The fee for burning permits was increased during 1992 from
three dollars to ten dollars. Since the change was made
after the budget was adopted, the 1993 budget is
significantly higher than the 1992 budget.
Intergovernmental Revenue
Comm. Dev. Block Grant
$47,723
$29,783 ($17,940)
The 1992 budget included the major share of the senior
center remodeling ($20,000). This project will be complete
before 1993 resulting in the City being eligible for a
lesser amount of grant funds.
Other Grants
$84,352
$58,012 ($26,340)
The 1992 budget included $20,000 from the LAWCON grant for
Kelsey Park. The terms of the grant require these monies
to be accounted for in a separate fund. Therefore, a
LAWCON grant fund has been created and the revenue and
associated expenditures have been budgeted in that fund.
The estimated recycling funding is less than the 1992
budget due to decreasing needs as the recycling program is
now in place.
Charges for Services
street Light User Fees
$55,000
$72,000
$17,000
The rapid growth during 1992 has resulted in a large number
of new street light accounts. The year-to-date for 1992 is
projecting approximately $64,000 with several large
subdivisions not yet being billed.
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Exhibit A
Page 3 of 4
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Assessment Searches
1992
Budget
$4,800
1993
Budget
$6,500
Difference
$1,700
The fee was increased for 1992 from five dollars to twelve
dollars. The 1993 budget includes a modest increase over
the 1992 budget with a slight decrease over the projected
1992 actual.
Fines
Court Fines
$40,000
$37,000
($3,000)
The 1993 budget is based on the collections for the first
five months of 1992, which have been averaging $3,027.
Historically, collections increase slightly in fall.
Special Assessments
Special Assessments
$1,000
$3,000
$2,000
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The City certifies delinquent street light charges to the
County for collection. When the 1992 budget was prepared,
the amount of certified charges was not known. The 1993
budget includes approximately half of the 1991 certified
amount since it is expected that the amount certified in
1992 (collected in 1993) will be smaller than previous
years.
Miscellaneous Revenue
Interest Earnings
$54,600
$44,000 ($10,600)
The 1993 budget is presented lower due to the continued
drop in interest rates combined with a cash flow that
almost reaches zero prior to tax collections.
Refunds/Reimbursements
$26,224
$31,000
$4,776
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The 1993 budget is a conservative estimate based on the
actual amounts from 1989 through 1991. The largest refund
received each year is the insurance premium refund from the
League of Minnesota Cities Insurance Trust. This refund
has been in the range of $16,000 to $24,000 in each of the
last three years.
Exhibit A
Page 4 of 4
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Sale of Equipment
1992
Budget
$6,200
1993
Budget
Difference
$-0-
($6,200)
The 1992 budget was revised to include the sale of fire
department breathing apparatus. The 1993 budget does not
include the planned sale of any equipment.
Transfers
Transfer from Admin Trust
$63,300
$67,498
$4,198
The large number of new plats in 1992 results in a slight
increase in this transfer.
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Exhibit B
Page 1 of 12
GENERAL FUND
, , BUDGETED EXPENDITURES
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1992 1993
Revised Department
Budget Requests Difference
Ci ty Council $ 34,297 $ 34,303 $ 6
Newsletter 4,771 5,292 521
Mayor 4,521 4,521 -0-
Elections 13,900 -0- (13,900)
Adminstration 126,872 137,567 10,695
Financial Administration 96,717 103,465 6,748
Audi ting 10,000 10,750 750
Assessing 38,289 47,192 8,903
Attorney 50,800 52,560 1,760
Planning and Zoning 54,166 72,116 17,950
Data Processing 21,248 19,537 (1,711)
City Hall Building 45,375 43,902 (1,473)
Fire Station Building 31,564 47,986 16,422
Public Works Building 17,388 28,305 10,917
Senior Citizen Center 8,075 8,982 907
Equipment Building 2,975 8,080 5,105
Engineering 65,847 67,121 1,274
Police Protection 411,737 425,004 13,267
Fire protection 267,435 307,026 39,591
0 Rescue Service 32,280 73,458 41,078
Protective Inspection 145,703 179,029 33,326
Civil Defense 2,647 2,960 313
Animal Control 10,235 10,255 20
Streets and Highways 192,533 562,235 369,702
Snow and Ice Removal 119,112 266,654 147,542
Storm Sewers 22,688 25,022 2,334
Street Lighting 14,450 18,750 4,300
Street Signs 31,508 47,516 16,008
Traffic Signals 10,680 9,840 (840)
Street Lights-Billed 42,264 65,174 22,910
Park and Recreation 233,903 309,005 75,102
Trees and Weed Control 9,715 49,690 39,975
Recycling 37,398 32,381 (5,017)
Economic Development 18,307 19,059 752
Unallocated 24,950 28,950 4,000
Other Financing Uses 52,723 52,783 60
Contingency 29,789 69,360 39,571
$2,336,962 $3,245,830 $908,868
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Exhibit B
Page 2 of 12
~ 1993
o.J 1992 Department
Budget Requests Difference
City Council $34,203 $34,303 $6
No major changes from 1992.
Newsletter $4,771 $5,292 $521
Salaries and Benefits $701 $1,222 $521
Increase based on longer time needed to put together
newsletter since the change to Express Advertising.
Previously, we typed and the school district did
typesetting and copying. Now the City must make the
newsletter copy ready before it is printed. Amount of
increase is based on 1991 actual and 1992 year-to-date.
Mayor
$4,521
$4,521
$-0-
No major changes from 1992.
Elections
$13,900
$-0-
($13,900)
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No elections scheduled for 1993 resulting in no budget being
requested.
Adminstration
$126,872
$137,567
$10,695
Salaries and Benefits $100,687 $103,857 $3,170
In 1992, ten percent of the city Clerk's salary was
allocated to elections to cover her time spent on this
function. With no elections scheduled in 1993, the ten
percent was added back to administration.
other Charges $26,185 $26,710 $525
The budget for 1993 includes a 5% increase in insurance
premiums ($935). This increase is offset by a $1,000
decrease in the budget for dues and registrations. The
remainder of the increase is made up of a number of small
increases and decreases, all of which are under $200.
Capital Outlaa $-0- $7,000 $7,000
The 1993 bu get includes $7,000 for the purchase of
hardware and software required to support automated special
assessment records. Automating these records will provide
the City better control over special assessments.
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Exhibit B
Page 3 of 12
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1992
Budget
1993
Department
Requests Difference
Financial Administration
$96,717
$103,465 $6,748
Salaries and Benefits $ 90,989 $96,475 $5,485
The 1992 budget includes a miscalculation of the City's
contribution for health insurance. The 1993 budget for
this item is properly calculated.
Office SU~Plies $1,200 $2,700 $1,500
The 199 budget includes ordering cash receipts, regular
and payroll checks. The 1992 budget did not include these
items since it has been a couple years since these supplies
were needed. The estimated cost of these special forms is
$1,300.
Audi ting
$10,000
$10,750
$750
Contract for 1993 includes a $500 increase. In addition,
expenses for photocopying and have been running higher than
budget in 1991 and 1992.
Assessing
$38,269
$47,192
$8,903
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The contract with the assessor's office includes a 17.6%
increase in the rate per parcel. In addition, the number of
parcels is up resulting in an overall increase of $20.86%
Attorney
$50,800
$52,560
$1,760
The 1993 budget increases the amount budgeted for
prosecutions and meetings by by $1,000 and $600 respectively.
These increases are based on the 1991 actual expenditures and
the 1992 year-to-date expenditures.
Planning and Zoning
$54,166
$72,116
$17,950
Capital Outlay $-0- $17,600 $17,600
The capital outlay request is for a vehicle to be used for
inspections of junkyards, zoning violations and other
inspections required by the Planning Department. Currently,
they use the engineering car or their personal vehicle if the
engineering car is not available.
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Exhibit B
Page 4 of 12
Data Processing
1992
Budget
$21,248
1993
Department
Requests Difference
o
$19,537 ($1,711)
The 1992 budget included $998 for the final three payments
for the rental of one copier which the City subsequently
purchased. Therefore, the 1993 budget is decreased by $998
since no rental payments need to be made. In addition, the
budget for supplies is decreased slightly based on previous
years activity.
City Hall Building
$45,375
$43,902
($1,473)
The majority of the decrease is from a drop in salaries and
benefits due to an estimated decrease in the time spent by
public works personnel maintaining City Hall. Additional
minor increases are offset by a decrease in the schedule
contract for deed payments due to the Laputas.
Fire Station Building
$31,564
$47,986
$16,422
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Other Charges $25,680 $27,160 $1,480
The 1993 budget includes an additional $1,100 for telephone
service relating to the installation of dedicated lines for
data terminals. In addition, the 1993 budget includes $400
for water and sewer service at station #1. The 1992 budget
did not include this item.
Capital Outlay $-0- $14,900 $14,900
The capital outlay budgeted is as follows:
Two file cabinets to
store a variety of records $1,400
Construction of equipment to
test the agility of new
recruits $3,000
Two data terminals to be a
direct link with central
communications $5,500
Construction in the future
of a training site to be
done jointly with other cities $5,000
Extend Parking lot at Station
#2 to make it bigger and safer Cost not available
Finish upstairs meeting room
so that other groups can use
it Cost not available
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1992
Budget
$17,388
Public Works Building
Exhibit B
Page 5 of 12
1993
Department
Requests Difference
$28,305 $10,917
SUPhli~S $3,000 $3,875 $875
T e lncrease is composed of three different line items,
each of which was increased based on past years actual
expenditures.
Other Charges
The increase is
increased based
$13,243
composed of a variety
on past expenditures.
$14,403 $1,160
of items that were
Capital Outlay $-0- $8,500 $8,500
The following capital outlay was requested to maintain,
replace and repair the building:
New lighting
Exhaust Fan
Fence for trash area
Replace sidewalk and garage
door approaches
Senior Citizen Center
$8,075
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$3,500
$1,500
$2,000
$1,500
$8,982
$907
The major change is the budgeted increase
($501). The remainder is small increases
imposition of sales tax by the state.
Equipment Building
$2,975
in insurance
relating to the
$8,080
$5,105
Capital Outlay $-0- $5,100 $5,100
The following improvements to the building were requested
to complete improvements started several years ago:
Cement floor
Finish walls and ceiling
Automatic garage door opener
Exhaust fan
Engineering
$65,847
$2,000
$1,500
$600
$1,000
$67,121
$1,274
Salaries and Benefits $57,484 $48,191 ($9,293)
The decrease in the 1993 budget is due to the reallocation
of 16 hours per month of the Engineer's and Assistant
Engineer's time to the Lower Rum River Fund to account for
the time they spend working on projects for the watershed
district.
,-)
Exhibit B
Page 6 of 12
~~
1992
Budget
1993
Department
Requests Difference
Capital Outlay $-0- $10,000 $10,000
The amount budget is for the acquisition of hardware and
software required for running a GIS system. This system
will help the City maintain better records on property
within the City.
Police Protection
$411,737
$425,004
$13,367
The vast majority of the increase ($13,190) is from the 3%
increase in the contract with Anoka County.
Fire Protection
$267,435
$307,026
$39,591
Salaries and Benefits $172,648 $196,887 $24,239
The increase is a combination of the request to add the
Chief position as a half-time position at a cost of $20,880
plus benefits and a half-time secretary at a cost of $8,352
plus benefits less $9,475 in the estimate of point pay for
1993.
~
Supplies and Other Charges
A decrease of $11,500 for
offset by minor increases
estimates to prior year's
$87,363 $81,197 ($6,166)
vehicle repairs is partially
caused by sales tax and adjusting
actually activity.
Capital Outlay $7,424 $28,942
The 1993 requests for equipment are as follows:
$21,518
~J
Five breathing air bottles to
be used as spares $3,000
Breathing air quality test unit
so the City can test our
own equipment $1,000
Six sets of turnout gear to
replace existing gear $4,500
Two SCBA units to increase
the total number of units to
seventeen $4,000
Six ranger fire boots to
replace worn out boots $510
Barcode inventory software
and readers for inventory $5,000
Zodiac 14' life boat for water
and ice rescue $6,682
Six personal alarm safety
systems to meet requirement
of having one for each
entry person $750
Six Motorola radios to replace
16 year old units $3,000
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1992
Budget
$32,280
Rescue Service
Exhibit B
Page 7 of 12
1993
Department
Requests Difference
$73,458 $41,078
Salaries and Benefits $16,300 $20,454 $4,154
The increase in salaries for the volunteers is based on the
actual amounts paid in 1990, 1991 and the first half of
1992 and the associated benefits.
Capital Outlay $-0- $38,275
The 1993 requests for equipment are as follows:
Defibulator for day response
New rescue unit to replace
the current unit
Protective Inspection
$145,703
$38,275
$5,275
$33,000
$179,029
$33,326
Other Charges $18,631 $29,675 $11,044
The 1993 budget includes a contract inspector budgeted at
$25,000. The 1992 budget was $15,000. The building
department requested either the contractor or the hiring of
an additional inspector, with the costs of each being
equal.
'-J
Capital Outlay $-0- $20,600
The 1993 requests for equipment are as follows:
Office furniture for the new
inspector $600
5-10 Blazer 4x4 for
inspections $20,000
Civil Defense
$2,647
No major changes from 1992.
Animal Control
$10,235
$20,600
$2,960
$313
$10,255
$20
The 1993 budget includes $305 for the biennial dog clinic the
City has. This amount is offset by a decrease in the budget
.for the animal control contract based on previous years
costs.
,
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1992
Budget
$192,533
Streets and Highways
Exhibit B
Page 8 of U
1993
Department
Requests Difference
$562,235 $369,702
Salaries and Benefits $109,643 $93,887 ($15,756)
The net decrease is a combination of the reallocation of
Ray Sowada's time from this department to Trees and Weed
Control, the reallocation of LuAnn Darveaux's time to a
number of public works departments and the addition of a
part-time secretary with 12.5 percent of this position's
time allocated to this department.
Supplies and Other Charges $65,390 $80,098 $14,708
A number of items have been increased to more closely match
the 1993 budget with 1991 actual amounts and an estimation
of 1992 actual amounts based year-to-date information. The
following are the larger line item increases:
Operating Supplies $2,500 $4,260 $1,760
Repair/Maint Supplies
Vehicle $6,000 $10,000 $4,000
Repair/Maint Labor
Streets $2,000 $4,000 $2,000
Repair/Maint Labor
Vehicle $6,000 $8,000 $2,000
''--~ Rentals-Streetsweep. $20,800 $23,500 $2,700
Capital Outlaa $17,500 $388,250 $178,250
The 1993 bu get includes $200,000 for cracksea1ing and
sealcoating. The 1992 budget included $8,500 for
cracksealing. The City Council in 1992 decided, due to
budget constraints to assess seal coating when it was
requested. The Public Works Superintendent and city
Administrator have put this back into the budget in order
for the City Council to reconsider this decision.
The 1993 budget also includes the following equipment
acquisi tion:
One-half of the cost of a new
grader to replace the old
one
Asphalt Paving Machine
One-third of a four wheel
drive tractor
Two-ton asphalt roller
Pickup truck
One-quarter of the cost of a
one-ton truck with utility
box and boom
One-quarter of the cost of a
tree chipper
/
$90,000
$30,000
$10,700
$17,000
$18,000
$8,000
$4,550
~
1992
Budget
Snow and Ice Removal
$119,112
Exnlblt B
Page 9 of 12
1993
Department
Requests Difference
$266,654 $147,542
Salaries and Benefits $65,063 $85,199 $20,136
The increase in the 1993 budget results from allocating 20%
of LuAnn Darveaux's time to this department plus the
addition of two new public works employees each of which
has 20% of their time allocated to this department plus the
addition of a part-time secretary with 12.5% of their time
allocated to this department.
Supplies and Other Charges $54,049 $80,755 $26,706
A number of items have been increased to more closely match
the 1993 budget with 1991 actual amounts and an estimation
of 1992 actual amounts based year-to-date information. The
following are the larger line item increases:
Repair/Maint Supplies
Vehicle $10,000
Repair/Maint Labor
Streets (Sand-Salt) $22,250
Repair/Maint Labor
Vehicle $6,000
)
,~
capital Outlaa
The 1993 bu get includes
acquisition:
$-0- $100,700 $100,700
the following equipment
$15,500
$37,300
$5,500
$15,050
$4,000
$10,000
One-half of the cost of a new
grader to replace the old
one $90,000
One-third of a four wheel
drive tractor $10,700
Storm Sewers
$22,688
$25,022
$2,334
Salaries and Benefits $17,232 $19,006 $1,774
The increase in the 1993 budget results from allocating 5%
of LuAnn Darveaux's time to this department plus the
addition of a part-time secretary with 12.5% of their time
allocated to this department.
Street Lighting
$14,450
$18,750
$4,300
The increase in this department results from the addition of
anticipated addition of 13 new street lights in 1992 plus 10
new lights in 1993. Also causing the increase is the
imposition of sales tax on electric bills from AEC. In
addition, the budget includes $2,000 for installation costs
associated with street lights installed at intersections
involving County roads.
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~-)
Exhibit B
Page 10 of 12
"
street Signs
1992
Budget
$31,508
1993
Department
Requests Difference
o
$47,516 $16,008
Salaries and Benefits $17,924 $23,112 $5,188
The increase in the 1993 budget results from allocating 13%
of LuAnn Darveaux's time to this department plus the
addition of a part-time secretary with 12.5% of their time
allocated to this department.
Supplies and Other Charges $13,584
$16,404
$2,820
The majority of the increase ($2,650) relates the purchase
of signs to replace wornout and damaged signs. The
increase is based on past years trends plus the increasing
numbers of signs within the City.
Capital Outlaa $-0- $8,000 $8,000
The 1993 bu get includes one-quarter of the cost of a
one-ton truck with utility box and boom.
Traffic Signals
$10,680
$9,840
($840)
No major changes within this department.
. )
, ---'
Street Lights-Billed
$42,264
$65,174
$22,910
The increase in this department relates to the new street
lights installed in the new developments being constructed in
1992 and 1993. Revenue from street light billings has been
increased accordingly to account for these new customers.
Park and Recreation
$233,903
$309,005
$75,102
Salaries and Benefits $79,411 $97,192 $17,781
The increase in the 1993 budget results from allocating 4%
of LuAnn Darveaux's time to this department plus a new
public works employee with 80% of their time allocated to
this department plus the addition of a part-time secretary
with 12.5% of their time allocated to this department.
Supplies and Other Charges $42,783 $50,915 $8,132
A number of items have been increased to more closely match
the 1993 budget with 1991 actual amounts and an estimation
of 1992 actual amounts based year-to-date information. The
following are the larger line item increases:
\
,,_ .I
Repair/Maint Supplies
Vehicle $6,000
Repair/Maint Labor
Vehicle $1,500
$8,000
$4,000
$2,000
$2.500
, ,
o
1992
Budget
Exhibit B
Page 12 of 12
1993
Department
Requests Difference
Recycling $37,398 $32,381
The major changes in this department are caused by
estimating the 1993 budget based on previous years
Economic Development
$18,307
No major changes in this department.
Unallocated
$24,950
($5,017)
better
activity.
$19,059
$752
$28,950
$4,000
The increase relates to estimating our 1993 workers
compensation premiums. The 1991 premium was $23,828 while
the 1992 estimate is $26,804.
Other Financing Uses
$52,723
$52,783
$60
This Department accounts for Transfers to Other Funds, CDBG
expenditures and the expenditure for the City's contribution
to the Lower Rum River Watershed District. Each of these
items is discussed below:
Transfers to other funds did not have a 1992 budget. The
1993 budget of $23,000 is composed of a $20,000 to the
LAWCON Grant Fund to finance the City's share of the
project. The remaining $3,000 is to open the Severance
Fund to begin funding the City's severance liability.
CDBG expenditures are budgeted to be down $17,940 since the
1992 budget included remodeling the Senior Center at a cost
of $20,000.
,--j
The City's share to the Lower Rum River Watershed District
has been budgeted in a separate fund for 1993, resulting in
a $5,000 decrease from the 1992 budget.
Contingency
$29,789
$69,360
$39,571
The contingency line in 1992 totaled $56,072 before
reallocations were made for salary increases. The 1993
contingency is composed of the following:
Anticipated salary increases
Increases caused by implementation
of a salary plan
Benefits on the above
unanticipated events
~)
$35,560
5,000
4,500
25,000
"
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1992
Budget
Exhibit B
Page 11 of 12
1993
Department
Requests Difference
Capital Out1as $50,673 $91,675 $41,002
The amount udgeted for park improvements has decreased
$22,198. Of this decrease, $20,000 is caused by the
requirement to budget the Kelsey Park grant in a separate
fund. Therefore, the budgeted $20,000 along with the grant
proceeds and expenditures are shown in the LAWCON Grant
Fund.
The 1993 budget also includes the following equipment
acquisition:
One-third of a four wheel
drive tractor
Toro to replace current Toro
Pickup truck (replacement)
One-quarter of the cost of a
one-ton truck with utility
box and boom
One-quarter of the cost of a
tree chipper
One-half of the cost of a tree
spade
$10,700
$13,000
$18,000
$8,000
$4,500
$9,000
Miscellaneous $61,036 69,223 $8,187
The increase in this are relates to the 6.2% increase in
the community and summer school program run by Anoka-
Hennepin school district ($3,534) and an increase in the
budget for assessments on City park property based on
actual amounts paid in previous years.
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Trees and Weed Control
$9,715
$49,690
$39,975
Salaries and Benefits $4,785 $12,718 $7,933
The increase in the 1993 budget results from allocating 18%
of Ray Sowada's time to this department plus the addition
of a part-time secretary with 12.5% of their time allocated
to this department.
Other Charges
This increase relates
contract for services
$4,930
to the addition
required by the
Capi tal outlaa
The 1993 bu get includes the
acquisitions:
$15,472 $10,542
of $10,000 to
tree commission.
$-0-. $21,500
following equipment
$21,500
One-quarter of the cost of a
one-ton truck with utility
box and boom $8,000
One-quarter of the cost of a
tree chipper $4,500
One-half of the cost of a tree
spade $9.000
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