HomeMy WebLinkAboutWK - October22, 20241685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
City Council Workshop
Tuesday, October 22, 2024
City Hall — Conference Rooms A & B
1. Call to Order— 6:00 p.m.
2. Discuss City Code Amendment — City Code 12-14-8: Off Street Parking Requirements —
City of Andover - Planning
3. Discuss Anoka County Highway Department Preliminary Roundabout Layout for 7th
Ave. NW/165th Ave. NW/24-35 - Engineering
4. Tree Ordinance/Policy Proposal — Engineering
5. Discuss Potential Eldorado Street NW Right -of -Way Vacation - Engineering
6. September 2024 Community Center Update
7. 2025 Budget Development Discussion/Update
8. Other Topics
9. Adjournment
ANLb bV90
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor & Councilmembers
CC: Dave Berkowitz, Interim City Administrator:�W
FROM: Joe Janish, Community Development Director
SUBJECT: Discuss City Code Amendment — City Code 12-14-8: Off Street Parking
Requirements — Planning
DATE: October 22, 2024
DISCUSSION
At the October 15, 2024 City Council meeting City Council voted to table action on this
item and bring this agenda item to the City Council workshop meeting for discussion
purposes.
The City of Andover has been seeing an increase in rural parcels seeking building permits
with homes being built further back than the minimum setbacks. Typically this is done due
to wetlands, or topography. As part of the review process staff discussion has centered on
emergency vehicle access to these homes. In order to meet emergency responder's needs
the attached ordinance has been developed, which establishes criteria for minimum
driveway width, and requires a turnaround under certain circumstances.
All Driveways:
• Shall be at least 12 feet wide driving surface.
• Obstructions adjacent to and directly over the driveway shall be removed to provide
a 14 foot clear width and 15 foot clear height.
All Driveways in R-1, R-2, R-3 or RR Zoning Districts:
• Up to 150 feet in length shall meet the Standard Requirements for driveways.
• Greater than 150 feet in length shall provide:
0 20 foot driveway driving surface.
o Obstructions adjacent to and directly over the driveway shall be removed to
provide a 22 foot clear width and 15 foot clear height.
o Provide a minimum turning radius.
o Provide driveway access to all dwellings including accessory dwelling
units.
OR
• Greater than 150 feet in length shall provide:
0 12 foot driving surface.
o Obstructions adjacent to and directly over the driveway shall be removed to
provide a 14 foot clear width and 15 foot clear height.
o Between 60 feet and 150 feet away from the principal structure a turnaround
for emergency vehicles shall be provided and maintained.
• Turnaround shall meet the requirements for driving surface width
and clear width and height required by this Section and provide a 28
foot (28') turning radius.
• The turnaround shall be at least 50 feet in length, for a total width of
62 feet.
■ See the diagram below for a visual representation of this
requirement. Alternative turnaround designs that provide the same
level of emergency vehicle access may be approved by the Fire
Chief.
28' R
TYP.'
1
12-T
ACCEPTABLE ALTERNATIVE
Wetland hnpacts
0 10 foot driving surface.
o Obstructions adjacent to and directly over the driveway shall be removed to
provide a 12 foot clear width and 15 foot clear height.
o Reduced width only applies to area requiring mitigation of an approved
wetland.
Places property owner and occupants in charge of keeping areas open and clear of
obstructions in order to allow unhindered access for emergency access for
emergency vehicles.
Planning & Zoning Commission Review
The Planning & Zoning commission reviewed the proposed city code amendment at their
October 8, 2024 meeting. No public comments were received prior to or during the public.
The Planning & Zoning Commission commented on the following:
• Are existing driveways grandfather in?
• Grandfathering carries with the property into the future.
• How are driveways reviewed today?
• Only Accessory Dwellings being added to an existing home would require to the
best of the ability full compliance.
• The clearance requirements would need to be met by everyone.
• What is the driving force behind this ordinance?
• How did we arrive at 150 foot requirement?
• What does city code require for construction materials for driveway materials?
• Developed collaboratively by staff, what are other communities doing?
The Planning and Zoning Commission provided a recommendation of approval with a 5
ayes -1 nay -1 absent vote. The Commissioner who voted nay provided the following
comments prior to the vote:
• Those purchasing a home in rural districts may not want to have the expenses of
adherence to city code and maintenance costs associated with the requirements.
Those owners may desire the more rural feel and view vs. wider driveways. While
a good intention making it required vs. a guideline.
ACTION REQUESTED
When this item is placed on a City Council meeting a motion will be needed to remove the
item from the table prior to taking action. However, tonight this item is being brought
forward for discussion purposes.
jJanJo�ish
tfu s mit
d,
Community Development Director
Attachments
Draft Ordinance
City Code 12-14-8: Off -Street Parking Requirements
H. Emergency Access and Driveways: All driveways shall be constructed and
maintained in accordance with this Section and all other applicable
requirements of the City Code and Minnesota State Fire Code.
Standard Requirements for all Driveways: Driveways shall be of a
design that will provide reasonable access for emergency service
vehicles and meet all fire and public safety standards including:
a. At a minimum, the driveway shall have at least a twelve foot
(12') wide driving surface with a driveway base and surfacing
material that meets the Engineering Design Standards on file
with the City Engineer.
b. Obstructions adjacent to and directly over the driveway,
including but not limited to tree branches, shrubs, landscaping
materials, etc. shall be removed to provide a fourteen foot (14')
clear width and fifteen foot (15') clear height.
2. Requirements for Rural Driveways: In addition to the requirements for
all driveways in this Section, driveways of properties located within a
R-1, R-2, R-3, or RR zoning district shall have the following
requirements:
a. Driveways up to 150 feet in length shall meet the Standard
Requirements for all Driveways.
b. Driveways greater than 150 feet in length shall meet the
following:
i. A twenty foot (20') wide driving surface with a driveway
base and surfacing material that meets the Engineering
Design Standards on file with the City Engineer.
ii. Obstructions adjacent to and directly over the driveway,
including but not limited to tree branches, shrubs,
landscaping materials, etc. shall be removed to provide a
twenty-two foot (22') clear width and fifteen foot (15')
clear height.
iii. Turning Radius: The minimum turning radius shall meet
the Engineering Design Standards on file with the City
Engineer unless otherwise approved by the Fire Chief.
iv. The driveway shall provide driving access to all dwellings
on the property, including any accessory dwelling units.
c. Alternative Design for Driveways Greater than 150 feet in
Length: As an alternative to the twenty foot (20') wide driving
surface requirement, driveways may be constructed that meet
the following:
i. A twelve foot (12') wide driving surface with a driveway
base and surfacing material that meets the Engineering
Design Standards on file with the City Engineer.
ii. Obstructions adjacent to and directly over the driveway,
including but not limited to tree branches, shrubs,
landscaping materials, etc. shall be removed to provide a
fourteen foot (14') clear width and fifteen foot (15') clear
height.
iii. Between 60 feet and 150 feet away from the principal
structure, a turnaround for emergency vehicles shall be
provided and maintained by the property owner. Said
turnaround shall meet the requirements for driving
surface width and clear width and height required by this
Section and provide a 28 foot (28') turning radius. The
turnaround shall be at least 50 feet in length, for a total
width of 62 feet. See the diagram below for a visual
representation of this requirement. Alternative turnaround
designs that provide the same level of emergency vehicle
access may be approved by the Fire Chief.
28' R
TYP.
1
. 62'
12'-T
12'
ACCEPTABLE ALTERNATIVE
3. Wetland Impacts: A portion of driveways requiring mitigation of a
delineated wetland may deviate from the requirements of this Section
subject to the following:
a. A minimum often foot (10') wide driving surface with a driveway
base and surfacing material that meets the Engineering Design
Standards on file with the City Engineer shall be provided.
b. Obstructions adjacent to and directly over the driveway,
including but not limited to tree branches, shrubs, landscaping
materials, etc. shall be removed to provide a twelve foot (12')
clear width and fifteen foot (15') clear height.
c. The reduced driving surface width shall only apply to the area
requiring mitigation of an approved wetland. Areas outside of
mitigation areas shall meet all requirements of this Section.
An approved wetland delineation and mitigation plan shall be
provided.
4. Responsibility of Property Owner and Occupants: It shall be the
responsibility of the property owner and all occupants of the property to
maintain driveways, turnarounds, and clear zones required by this
Section. All turnarounds, driveways and clear zones shall be left free of
obstructions, including vehicles and other exterior storage items, so as
to allow for unhindered access for emergency vehicles.
5. Measuring Driveway Distance: For the purposes of this Section,
driveway length shall be measured along the shortest distance from
the edge of the roadway surface to the dwelling.
It , , ' -% 1 _
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO:
FROM:
SUBJECT:
DATE:
Mayor and Council Members
David Berkowitz, Director of Public Works/City Engineer
(D
Discuss Anoka County Highway Department Preliminary Roundabout Layout for Its
Ave. NW/165`h Ave. NW/24-35 - Engineering
October 22, 2024
INTRODUCTION
The City Council is requested to Discuss Anoka County Highway Department Preliminary Roundabout
Layout for 7`h Ave. NW/165th Ave. NW, Project 24-35.
DISCUSSION
City staff will provide an overview of the attached proposed roundabout for the intersection of 7`h Avenue
NW and 165th Avenue NW and request feedback from the City Council'based on the proposed layout.
Comments received will be provided to the Anoka County Highway Department. The open house for this
project is tentatively scheduled for Wednesday, November 20, 2024 from 5 p.m. to 7 p.m. at Andover City
Hall Council Chambers
Project timeline for this project is as follows:
Preliminary Design: November 2024
60% Plan Development: December 2024 — January 2025
Environmental Documentation: July 2024 — April 2025
Final Plans: February — May 2025
Bid Letting: October 28, 2025
Construction in Summer 2026 (Exact timing TBD)
COUNCIL ACTION
The City Council is requested to review the information provided and discussed regarding the roundabout at
Crosstown Boulevard and 161" Avene and provide comments.
Respectfully submitted,
Com° o,
David D. Berkowitz, P.E.
Attachment: Its Avenue NW and 165th Avenue NW Preliminary Roundabout Layout
CSAH 7 / CSAH 158 INTERSECTION IMPROVEMENT
130' DIAMETER ROUNDABOUT
PRELIMINARY LAYOUT
Anoka County - ' ` • -
M I N N E S OTA OCTOBER 2024 1 N T E R N A T 1 0 N A L
0 2 A MILES
a� o HaR or NIS-. .roam
LEGEND
PROPOSED GEOMETRICS
EKISTING RIMY
UTIUTYEASEMENT
WETLAND BOUNDARY
DITCH ALIGNMENT
CONSTRUCTION LIMITS
—� PROP05ED STORM SEWER
ON PROPOSED CATCH BASIN
- PROPOSED MEDIAN/CURB
LOCATION PROPOSED BIT. PAVEMENT
® PROPOSEDCONC. PAVEMENT
COUNTY PROPOSED CONIC. WALK
PROPOSED CONSTRUCTION LIMITS
--- ENGINEERED CONSTRUCTION LIMITS
EXISTING TYPICAL SECTIONS
1
PROPOSED TYPICAL SECTIONS
WE
STA 51.95 %TO ST0. 54+1690 (OW1) NO (WAIL
W NA))NLC
90 (WRIT
STA 61,717.74
SSTX
STA.61.99.50 TO STA. 66.14.99(CSAH) 55(WRIT
10
STA I =T (1
TO STA. 1bll.)61CSAH ) SB ISLII
AA 13.17 M M 4A. PN61) (CSAH ) SB (SL))
..W
STA. 42,00.67 T04A 33.65.& (CSAR) NO ISR))
MTD STA 23.95.37 ICA H 7158 NS(SR)I
STA. 44.936) TO NN8<9(CR
4
STA W.9).32TO
VA. .97 159
MSTA A156 ES RI)
STA. 3E.%%1O5T0. 3iNO.55(CR 158 FB SRI)
VA. 32,94.96
IS LER)) STA 3E.W.lI RISA. J2.%.%IG t%EBfERII
I
STA. HwS%B STA55QS%(CSAH)NB(WLD
STA. M.14,NM SA 2,.6.73 (CNH) SB (WRIT
STA M.6)3T0 ST1.6S.1) 57(CLX) SB IWR)I
STA %.6.1) TO M. 14.)).33 RSAH 7 N DLII
STA 14,7733 TO STA 1N66.I7(CLH 758(SLII
90. 23.9S. 3M STA. i4Q1. IGEN) NO INTI
STA. 2,.47.54 N.125.W.)9(CSW 1 NB ILL)
STA .40.83% TO STA 40.91.38 ICA t%WB(EL31
STA. 40�W.W NI STA 4 9J%(CA ISI INS 1111)
VA3 A8.95TO5TA 31.43.111@ IMEB(ERI)
STA.30.W.COMSTA 3 &I 158E11
`FOW .SAATYCAL.CTroN
I
I)j I
�jl+l�
I
IIkR'R'm511
RJ�RW'�``
\
r
0 2 A MILES
a� o HaR or NIS-. .roam
LEGEND
PROPOSED GEOMETRICS
EKISTING RIMY
UTIUTYEASEMENT
WETLAND BOUNDARY
DITCH ALIGNMENT
CONSTRUCTION LIMITS
—� PROP05ED STORM SEWER
ON PROPOSED CATCH BASIN
- PROPOSED MEDIAN/CURB
LOCATION PROPOSED BIT. PAVEMENT
® PROPOSEDCONC. PAVEMENT
COUNTY PROPOSED CONIC. WALK
PROPOSED CONSTRUCTION LIMITS
--- ENGINEERED CONSTRUCTION LIMITS
EXISTING TYPICAL SECTIONS
PROPOSED TYPICAL SECTIONS
STA 50.00.67 TO STA S1K9.50 3X)NB
STA 51.95 %TO ST0. 54+1690 (OW1) NO (WAIL
W NA))NLC
90 (WRIT
STA 61,717.74
SSTX
STA.61.99.50 TO STA. 66.14.99(CSAH) 55(WRIT
10
STA I =T (1
TO STA. 1bll.)61CSAH ) SB ISLII
AA 13.17 M M 4A. PN61) (CSAH ) SB (SL))
..W
STA. 42,00.67 T04A 33.65.& (CSAR) NO ISR))
MTD STA 23.95.37 ICA H 7158 NS(SR)I
STA. 44.936) TO NN8<9(CR
STA W.9).32TO
VA. .97 159
MSTA A156 ES RI)
STA. 3E.%%1O5T0. 3iNO.55(CR 158 FB SRI)
VA. 32,94.96
IS LER)) STA 3E.W.lI RISA. J2.%.%IG t%EBfERII
STA. 54. 16.90 T04A 54.598(GLH) AS (MH
STA. HwS%B STA55QS%(CSAH)NB(WLD
STA. M.14,NM SA 2,.6.73 (CNH) SB (WRIT
STA M.6)3T0 ST1.6S.1) 57(CLX) SB IWR)I
STA %.6.1) TO M. 14.)).33 RSAH 7 N DLII
STA 14,7733 TO STA 1N66.I7(CLH 758(SLII
90. 23.9S. 3M STA. i4Q1. IGEN) NO INTI
STA. 2,.47.54 N.125.W.)9(CSW 1 NB ILL)
STA .40.83% TO STA 40.91.38 ICA t%WB(EL31
STA. 40�W.W NI STA 4 9J%(CA ISI INS 1111)
VA3 A8.95TO5TA 31.43.111@ IMEB(ERI)
STA.30.W.COMSTA 3 &I 158E11
`FOW .SAATYCAL.CTroN
)OVE
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
CC:
FROM:
SUBJECT:
DATE:
Mayor and Council Members
0
David Berkowitz, Director of Public Works/City Engineer/Interim City��'�'
Administrator
Kameron Kytonen, Natural Resources Technician
Tree Ordinance/Policy Proposal -Engineering
October 22, 2024
INTRODUCTION
Nature Preserve Commissioner Jonathan Gwinn drafted a proposal with some ideas for
advocating developers to protect more trees. It also outlined tree replacement/tree fund
requirements for potential scenarios that meet a tree removal threshold.
This was initially brought to the March 28, 2023 City Council workshop for discussion. Since
that time, City staff has worked with Mr. Gwinn to update the proposal and it was brought back
to the August 27, 2024 workshop for additional discussion.
DISCUSSION
There has been another round of discussions and meetings with staff to update the initial
proposal even more. The updates made have greatly simplified the proposal and lessened the
potential financial penalty for developers if it is adopted. The new proposal is outlined in the
attached narrative.
ACTION REQUIRED
The City Council is requested to listen to and discuss the latest proposal.
Respectfully submitted,
/KameronKen v
Natural Resources Technician
Attach: Updated Narrative of Tree Ordinance/Policy Proposal I/
Gwinn Tree Proposal
NARRATIVE OF TREE ORDINANCE/POLICY PROPOSAL
Andover's Vision Statement
Andover, a safe, growing community in which to live and work
which enhances the quality of its citizens' lives
through
recreational opportunity,
quiet neighborhoods,
civic involvement,
fiscal and environmental stewardship.
10.22.24
Gwinn Tree Proposal
HERE IS CURRENT CODE
10.22.24
Tree Planting Required: On all lots of record, for new construction it shall be the responsibility
of the general contractor, builder or owner to plant in the front yard a minimum of two (2) trees
or one tree per fifty feet (50') of lot width as measured at the front property line, whichever is
greater, up to a maximum of four (4) trees. Said trees shall be alive and 1 See also section 9-1-5
of this title and subsections 11-3-30 and 11-4-8A3 and B3 of this code. disease free, planted per
citytree planting specifications, at least one and three-fourths inches (13/4") in diameter and six
feet (6) in height as measured from ground level after the trees are planted. Said trees shall be
properly planted between the months of April and October, and tree species and/or type shall
be on the list determined by the city.
Tree Survival: The trees shall not be accepted as meeting the tree planting requirements of this
section until verified by the city that the planted trees survive one full "winter season", which for
the purpose of this chapter is the period October 31 through May 31.
Exemptions: The requirements in this subsection shall not apply if the minimum number of trees
prescribed by this subsection are existing, healthy and preserved in the front yard of the property
and the trees meet or exceed the requirements listed above.
HERE IS NEW PROPOSED CODE
Tree Planting Required: On all lots of record, for new construction it shall be the responsibility
of the general contractor, builder or owner to plant four (4) trees. There shall be in the front yard
a minimum of two (2) trees or one tree per fifty feet (50') of lot width as measured at the front
property line, whichever is greater, up to a maximum of four (4) trees.
OTHER KEY NOTES
The exemption (for eligible preserved trees) WILL come into playfor front yard trees only.
The other details in the existing code will be the same.
• The "Tree Fund" proposed in earlier versions doesn't come into play.
• F., ;.
1 1 �..
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER. MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: David Berkowitz, Director of Public Works/City Engineer/Interim City Administrator
FROM: Jason Law, Assistant City Engineer
SUBJECT: Discuss Potential Eldorado Street Right of Way Vacation - Engineering
DATE: October 22, 2024
INTRODUCTION
In the summer of 2025, the streets in the Meadows of Round Lake are proposed to be reconstructed.
There is an existing cul de sac on the south end of Eldorado Street included with this project.
When platted, right of way was dedicated south of the cul de sac on Eldorado Street for the potential
extension of Eldorado Street south to Bunker Lake Boulevard. The right of way ends at the south plat
line, approximately 650' north of Bunker Lake Boulevard. Extension of Eldorado Street to Bunker
Lake Boulevard is not feasible as the entire stretch south of the Meadows of Round Lake plat line is
wetland and floodplain.
There are two existing parcels adjacent to and south of the Eldorado Street cul de sac that separately
appear to be unbuildable due to limited upland and floodplain impacts.
DISCUSSION
As future extension of Eldorado Street south of the plat line is not feasible, the City Council is
requested to discuss the potential of vacating the existing right of way south of the reconstructed cul
de sac location. Any vacated right of way would be dedicated to the existing parcels to the east and
the west split along the right of way centerline. If vacated and the two parcels combined, there is
sufficient upland for a buildable lot. If combined and with some potential wetland and floodplain fill
and mitigation, there may be the potential to create two buildable lots.
ACTION REQUIRED
The City Council is requested to discuss vacating the Eldorado Street right of way south of the
reconstructed cul de sac. If there is City Council support for vacating, staff would reach out to the
impacted property owners to determine their interest in this process.
espectfully submitted,
Jason J. Law, P.E.
Assistant City Engineer
Attach: Location Map
ANPqyR Eldorado Street
Date Created: October 15, 2024
Disclaimer. The provider makes no representation or warranties with respect to the reuse of this data.
NDOVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO:
CC:
FROM:
SUBJECT:
DATE:
Mayor and Councilmembers -�
David D. Berkowitz, Interim City Administrator
Lee Brezinka, Finance Manager
September 2024 Community Center Update
October 22, 2024
0
INTRODUCTION
Attached for Council review is the Andover Community Center (ACC) Budget Summary Report for
Budget Year 2023 and Budget Year 2024. The reports reflect activity through September 2024 with
comparative data with September 2023.
2024 Financials
2024 Revenues to date are on par with 2023, no surprises. 2024 revenues are expected to be
comparable to 2023, a reduction in Miscellaneous Revenues is reflected in the 2024 budget as
reimbursements from the YMCA for shared maintenance/construction will be less in 2024, but the
2024 Miscellaneous Revenue actual is ahead of 2023 due to an $80,238.08 donation from the
Andover Huskies Youth Hockey Association (AHYHA) for a new sound system.
The 2024 expenses are in line with 2023, although you will see some payment timing impacts with
operating expenses and a limited capital outlay budget for the golf simulator in 2024. Salaries are
expected to be consistent as ACC has been able to maintain full staffing.
Looking ahead it is anticipated that 2024 activities will be comparable to the previous year as we
proceed through the year.
The 2023 Capital Outlay line item is for a high volume/output water heater replacement and the
addition of a water softener. This project was completed in 2023.
NOVEMBER/DECEMBER 2024 FACILITY UPDATE
Please refer to the attached ACC Facility Update for Major Events and monthly Walking Track
activity. Fall programs and our main user groups are back, looking at the event calendar you will see
staff are planning for a busy winter season. Also attached is a birthday party activity report for 2023
and 2024 YTD.
PROGRAMS/ACTIVITIES UPDATE
Current Maintenance Projects:
- Just wrapped up the final details of the new roof under the new dehumidification unit in the Ice
Arena.
- The golf simulator is open for rentals.
- New bleachers are scheduled to be installed in the fieldhouse in November 2024.
CONCESSIONS
The Crooked Lake Creamery partnership continues to be successful.
ACTION REQUESTED
Informational. The Council is requested to review and receive a staff presentation on the attached
reports.
Respectfully submitted,
�4 O �,/�y
Lee Brezinka
Attachments'
CITY OF ANDOVER
Community Center Budget Summary Totals
Budget Year 2024
2023 2024
REVENUES Budget Sep YTD % Bud Audit Budget Sep YTD % Bud
Charges for services
Ice Rental
$ 794,000
$ 463,672
58%
$ 865,994
$ 809,000
$ 542,146
67%
Turf Rental
25,000
19,971
n/a
19,971
22,000
18,116
82%
Track
3,000
5,580
n/a
7,761
5,000
3,873
n/a
Fieldhouse Rental
255,000
230,906
91%
332,579
265,000
265,755
100%
Proshop
13,000
10,389
80%
16,926
14,000
11,863
85%
Vending
16,000
13,369
84%
17,782
18,000
10,863
60%
Advertising
75,000
99,484
133%
115,053
80,000
92,466
116%
Total Charges for services
1,181,000
843,371
71%
1,376,066
1,213,000
945,082
78%
Miscellaneous
389,268
195,544
50%
309,954
268,361
202,059
75%
Total revenues
1,570,268
1,038,915
66%
1,686,020
1,481,361
1,147,141
77%
2023
2024
EXPENDITURES
Budget
Sep YTD
%Bud
Audit
Budget
Sep YTD
%Bud
Current:
Salaries & benefits
875,369
608,940
70%
861,874
892,245
659,096
74%
Departmental
91,850
86,104
94%
105,378
94,968
81,393
86%
Operating
679,647
421,881
62%
612,579
717,967
410,669
57%
Professional services
248,725
133,245
54%
201,418
339,388
142,277
42%
Capital outlay
374,601
0%
176,597
35,023
35,023
100%
Current 2,270,192 1,250,170 55% 1,957,846 2,079,591 1,328,458 640/.
Revenue over (under) expense (699,924) (211,255) 30% (271,826) (598,230) (181,317) 30%
Other financing sources (uses)
General Property Tax Levy
155,000
81,700
53%
154,097
155,000
80,981
52%
Investment income
3,000
4,973
u/a
57,713
3,000
13,070
436%
Rental/Lease Pymt
638,000
639,780
100%
635,884
638,000
643,886
101%
Transfers out
(300,000)
(300,000)
100%
(300,000)
(300,000)
(300,000)
100%
Total financing sources (uses)
496,000
426,453
86%
547,694
496,000
437,937
88%
Vet increase (decrease) in
fund balance $ (203,924) $ 215,198 -106% $ 275,868 $ (102,230) $ 256,620 -251°r
CITY OF ANDOVER MINNESOTA
Andover Community Center I YMCA Historical Comparison
Debt Service Payments
2012C GO Abatement Bonds (P +1)
2016
1,216,506
2017
1,213,731
2018
1,211,481
2019
1,208,931
2020
2021
2022
2023
2024
2024
$ 1,213,000
Actual
2019A GO Abatement Bonds (P +I)
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Budget
Sep YTD
Revenues:
1,106,900
1,107,650
1,107,650
$
1,216,506
$
1,213,731
$
1,211,481
$
1,208,931
$
1,806,131
Charges for services
2,032,356
$ 2,323,706
$ 2,316,181
$ 2,320,650
$ 2,320,650
Property Tax Levy
Ice Rental
$ 405,990
$
392,828
$
435,716
$
442,995
$
361,796
$ 823,856
$ 794,232
$ 865,994
$ 809,000
$ 542,146
Turf Rental
-
$
-
$
-
$ 974,628
-
$ 973,650
-
3,782
18,553
19,971
22,000
18,116
Track
-
-
-
-
1,014,065
301
3,950
5,871
7,761
5,000
3,873
Fieldhouse Rental
199,286
215,089
218,667
220,225
133,126
220,527
287,696
332,579
265,000
265,755
Proshop
9,412
$
9,247
$
8,606
$
9,680
$
4,394
9,606
11,978
16,926
14,000
11,863
Vending
8,588
9,182
7,470
8,427
6,148
7,763
20,978
17,782
18,000
10,863
Advertising
26,450
38,819
34,000
40,850
8,000
84,700
99,436
115,053
80,000
92,466
Charges for services
649,726
665,165
704,459
722,177
513,765
1,154,184
1,238,744
1,376,066
1,213,000
945,082
Miscellaneous
136,552
136,149
142,768
131,386
110,781
134,072
239,090
309,954
268,361
202,059
Total revenues
786,278
801,314
847,227
853,563
624,546
1,288,256
1,477,834
1,686,020
1,481,361
1,147,141
Expenditures:
Current:
Salaries & benefits
451,332
481,926
501,108
533,044
503,842
692,742
809,007
861,874
892,245
659,096
Departmental
77,945
65,612
76,448
66,570
74,809
82,655
96,433
105,378
94,968
81,393
Operating
364,935
364,242
352,067
330,084
345,588
515,308
597,663
612,579
717,967
410,669
Professional services
106,381
125,034
104,076
77,818
129,261
85,130
179,690
201,418
339,388
142,277
Capital outlay
47,859
4,900
11,442
39,888
100,000
37,358
176,597
35,023
35,023
Current
1,048,452
1,041,714
1,045,141
1,047,404
1,153,500
1,375,835
1,720,151
1,957,846
2,079,591
1,328,458
Revenue over under expenditures
262,174
240,400
197,914
193,841
528,954
87,579
242,317
271,826
598230
181,317
Other financing sources (uses)
General Property Tax Levy
-
-
-
-
-
154,534
154,614
154,097
155,000
80,981
Investment income
2,190
2,779
5,780
16,107
6,793
2,817
(21,173)
57,713
3,000
13,070
Rental I Lease Pymt
640,303
641,691
637,150
636,803
635,629
635,026
624,508
635,884
638,000
643,886
Transfers out
(300,000)
(300,000)
(300,000)
(300,000)
(300,000)
(300,000)
(300,000)
(300,000)
(300,000)
(300,000)
Total financing sources (uses)
342,493
344,470
342,930
352,910
342,422
492,377
457,949
547,694
496,000
437,937
Net increase (decrease) in fund balance
80,319
104,070
145,016
159,069
(186,532)
404,798
215,632
275,868
(102,230)
256,620
Prior Period Adjustment
-
-
-
-
-
125,200
-
-
-
-
Fund balance(deficit)- January 1
56,140
136,459
240,529
385,545
544,614
358,082
$88,080
1,103,712
1,379,580
1,379,580
Fund balance(deficit)- December 31
$ 136,459
$
240,529
$
385,545
$
544,614
$
358,082
$ 888,080
$ 1,103,712
$ 1,379,580
$ 1,277,350
$ 1,636,200
Fund Balance Detail:
F3-Replac Res for Common Space
$ 154,449
$
179,283
$
173,560
$
200,606
$
190,067
$ 216,790
$ 225,117
$ 78,277
$ 103,277
$ 103,277
FB - Unassigned
(17,990)
61,246
211,985
344,008
168,015
671,290
878,595
1,301,303
1,174,073
1,532,923
$ 136,459
$
240 529
$
385,545
$
544,614
$
358,082
$ 888,080
$ 1103,712
$ 1,379,580
$ 1,277,350
$ 1,636,200
Debt Service Payments
2012C GO Abatement Bonds (P +1)
$
1,216,506
$
1,213,731
$
1,211,481
$
1,208,931
$
1,215,981
$
1,212,631
$ 1,213,931
$ 1,209,281
$ 1,213,000
$ 1,213,000
2019A GO Abatement Bonds (P +I)
-
590,150
819,725
1,109,775
1,106,900
1,107,650
1,107,650
$
1,216,506
$
1,213,731
$
1,211,481
$
1,208,931
$
1,806,131
$
2,032,356
$ 2,323,706
$ 2,316,181
$ 2,320,650
$ 2,320,650
Property Tax Levy
2012C GO Abatement Bonds
$
977,332
$
974,418
$
972,055
$
969,378
$
976,780
$
973,263
$ 974,628
$ 969,745
$ 973,650
$ 973,650
2019A GO Abatement Bonds
-
-
-
-
1,001,090
976,966
1,014,065
1,028,782
1,028,783
1,028,783
Community Center Operations
-
-
155,000
155,000
155,000
155,000
155,000
$
977,332
$
974,418
$
972,055
$
969.378
$
1977,870
$
2,105,229
$ 2,143,693
_L 2,153,527
_L 2,157,433
$ 2,157,433
ANDo VER
COMMUNITY CENTER
NOV — DEC, 2024
Nov 5 —
Election
Nov 5 —
FLEX Hockey, MN Mite Tournament
Nov 10
— MN Premiere Volleyball Tryouts
Nov 19
— AHS Girls Hockey vs Edina
Nov 21— AHS Boys Hockey vs Rogers
Nov 23
— AHS Girls Hockey vs Blaine
Nov 28
— CLOSED
Nov 30
— Tree Lighting
Dec 6 —
AHS Boys Hockey vs Moorhead
Dec 7 —
AHS Girls Hockey vs. Centennial
Dec 7 —
Carousel Craft Sale
Dec 10
— AHS Boys Hockey vs. Elk River
Dec 12
— AHS Boys Hockey vs. Benilde/SM
Dec 13
— AHS Girls Hockey vs. Warroad
Dec 14
— AHS Boys Hockey vs Wayzata
Dec 14
— Sports Card & Collectables Show
Dec 20
— AHS Girls Hockey vs. Hill -Murray
Dec 25
— CLOSED
Track check in is required, Monday—Friday, 6:30am-4:30pm.
Numbers below reflect those checked in during these times.
Jan — 2342
Feb — 1837
March — 1510
April — 1427
May — 960
June — 714
July — 689
Aug — 533
Sept — 424
Oct —
Nov —
Dec —
ACC
Usage Statistics - Account Type
1/1/2024 to 12/31/2024 No Time restrictions
All Days of the Week
All Facilites
18150
ACC
$58750 $12,877.00 $1,094.16 $14,558.66
Usage Statistics - Account Type
1/1/2023 to 12/31/2023 No Time restrictions
All Days of the Week
All Facilites
iAccI ountTVpe Hours % Hours Fee Other Tax .. .r
Mi
Courts 13550 86306"/6 $8750 $10,228.00 $744.83 $11,06033 83505%
Ice 17.00 10.828% $545.50 $1,036.00 $112.69 $1,694.19 12.791%
Turf Rental 450 2.866% $0.00 $458A0 $32.64 $490.64 3.704%
157.00 $633.00 $11,722.00 $890.16 $13,245.16
l
I
Q
Generated By FnnlySport on 10/9/2024 2:03 PM Page 1 of 1
Type Hours
% Hours
Fee
Other
Tax
TotalAccount
Courts 143.00
78.788%
$58750
$9,351.00
$807.64
$10,746.14
73.813%
Ice 23.50
12.948%
$0.00
$2,192.00
$178.11
$2,3y?0.11
16.280%
Turf Rental 15.00
8.264%
$0.00
$1,334.00
$108.41
$1,442.41
9.908%
18150
ACC
$58750 $12,877.00 $1,094.16 $14,558.66
Usage Statistics - Account Type
1/1/2023 to 12/31/2023 No Time restrictions
All Days of the Week
All Facilites
iAccI ountTVpe Hours % Hours Fee Other Tax .. .r
Mi
Courts 13550 86306"/6 $8750 $10,228.00 $744.83 $11,06033 83505%
Ice 17.00 10.828% $545.50 $1,036.00 $112.69 $1,694.19 12.791%
Turf Rental 450 2.866% $0.00 $458A0 $32.64 $490.64 3.704%
157.00 $633.00 $11,722.00 $890.16 $13,245.16
l
I
Q
Generated By FnnlySport on 10/9/2024 2:03 PM Page 1 of 1
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO:
Mayor and Councilmembers
CC:
David D. Berkowitz, Interim City Administrator -M3
FROM:
Lee Brezinka, Finance Manager
SUBJECT:
2025 Budget Development Progress Update/Discussion
DATE:
October 22, 2025
INTRODUCTION
The Council has had several reviews of the 2025 Proposed General Fund Budget that will be
supported by the 2025 Tax Levy. The Council did adopt at the September 3rd regular Council
meeting a Preliminary 2025 Property Tax Levy & General Fund Budget. The Preliminary 2025
Budget proposes a total property tax levy of $20,404,084: $12,298,182 (60.28%) operational levy,
$4,881,034 (23.92%) debt service levy, and $3,224,868 (15.80%) other levies.
The 2025 Proposed Property Tax Levy is proposed to increase the City's gross tax levy by 12.75%.
That levy will be applied to the City's growing tax base and will reflect a 12.61% increase in the
current City tax rate. The focus of the 2025 Budget and Levy is to address inflationary items,
capital replacements, an infusion of funds into the street improvement program, and address staff
retention. The Council has the right to reduce or keep constant this levy until the final certification
date of December 28, 2024.
DISCUSSION
The following are the 2025 Budget Development guidelines adopted at the May 7h City Council
meeting:
1) A commitment to a City Tax Capacity Rate to meet the needs of the organization and
positioning the City for long-term competitiveness using sustainable revenue sources and
operational efficiencies.
Note: Anoka County Assessor estimated taxable market value figures for the City of Andover
are based on numbers presented at the Board of Review meeting reflecting only a 0.40 %
increase in total taxable market value for 2025. The 2024 increase was 2.93%.
2) A fiscal goal that works toward establishing the General Fund balance for working capital at
no less than 45% of planned 2025 General Fund expenditures and the preservation of
emergency fund balances (snow emergency, public safety, facility management & information
technology) through targeting revenue enhancements or expenditure limitations in the 2024
adopted General Fund budget.
Note: With property tax revenues making up close to 80% of the total General Fund revenues
cash flow designations approaching 50% are appropriate and recommended by the City's
auditor. The 2024 budget development exceeded this guideline for cash flow, also Emergency
Fund Balances (approximately 3% of planned General Fund expenditures per finance policy)
are in place to stabilize a situation, not be a complete solution. (Updated Fund Balance
analysis is attached).
3) A commitment to limit the 2025 debt levy to no more than 25% of the gross tax levy and a
commitment to a detailed city debt analysis to take advantage of alternative financing
consistent with the City's adopted Debt Policy.
Note: The adopted 2024 debt levy was below the guideline. The 25% guideline for 2025 will
be attained via the structured management of the current long-term debt. An equipment
certificate is contemplated for 2024, and street reconstruction bonds planned in 2025.
4) A comprehensive review of the condition of capital equipment to ensure that the most cost-
effective replacement schedule is followed. Equipment will be replaced based on a cost benefit
analysis rather than a year -based replacement schedule.
Note: The City Vehicle Purchasing Committee has been meeting and is performing this
analysis and will make recommendations on equipment needs to the City Council as part of
the 2025-2029 Capital Improvement Plan (CIP) development process. This is covered in more
detail with CIP discussions.
5) The use of long-term financial models that identify anticipated trends in community growth
and financial resources that will help designate appropriate capital resources for future City
needs. The financial models will be used in the budget planning process to ensure that key
short-term fiscal targets are in line with long-term fiscal projections.
Note: The City continually maintains various financial models to determine the long-term
impacts of present-day expenditures and financing decisions. Fiscal assumptions are based
upon a set of financial data including growth factors, tax capacity valuations, per capita
spending, fund balance reserve, and debt ratios.
6) Continued commitment to strategic planning targeted toward meeting immediate and long-
term operational, staffing, infrastructure and facility needs.
Note On May 25, 2023, and June 8, 2023, the Andover City Council and StaffLeadership Team
convened work sessions with Facilitator Phil Kern for the purpose of updating its long-term
vision, organizational values, external values, and short-term goals.
The outcome of those sessions was summarized, and the Council adopted the updated "City of
Andover Strategic Plan" at the June 20, 2023, City Council meeting. Administration will
ensure that the direction provided is integrated into department work plans and budgets.
7) A management philosophy that actively supports the funding and implementation of Council
policies and goals, and a commitment to being responsive to changing community conditions,
concerns, and demands, and to do so in a cost-effective manner.
Note: Special attention will be given to fiscal values, commercial & residential development
or redevelopment, collaboration opportunities, service delivery, livability, and image of the
community.
Staffing Focus
Consistent with the strategic plan, the City will be prioritizing staff to assure that the City of
Andover is supported by talented and well -supported officials and that its employees operate in a
strong organizational culture providing stability, creativity, and excellence in delivery of service.
The strategic plan provides the following goals:
• Develop and implement succession plans, identifying and establishing appropriate depth
within each department and mentoring employees to gain organizational capacity.
• Implement actions related to staff retention and attraction in order to keep the City market
competitive (compensation, benefits, etc.).
• Evaluate staffing and level of service for Fire, EMS, and Sheriff's Office to provide
effective fire and rescue response.
There are anticipated retirements and staff vacancies within the current and the next few years; in
response Administration/Human Resources continues to focus on succession planning, utilization
of internship opportunities, continued cross -training of staff, and/or realignment of resources.
Some past realignments added significant new responsibilities and pay adjustments were made
and continue to carry forward into 2024.
Administration did receive a new stajjing request from the Fire Department for the 2025 budget.
Deadline for submission was July I sr
Fire Department - New requests are for an Administrative Assistant and an additional Fire
Inspector/Firefighter for the 2025 budget. The primary focus is to help meet acceptable response
times with the Duty Crew and Paid -on -Call model. Administration and Fire are closely monitoring
the progress of the Duty Crew model, success is crucial as duty crew alternatives such as full-time
firefighters are expensive.
Prior Fire Department staffing requests have outlined what a fulltime firefighting model would
look like; bottom line expensive, an additional $1.5 million per year for operations, plus additional
capital expenses to bring fire stations up to code for fulltime staffing (sleeping quarters).
Administration has not recommended the full-time firefighting model but does want the Council
to be aware of the cost of that model. The additional Fire Inspector/Firefighter for the 2025 budget
is not recommended at this time by Administration as the City is currently undertaking a Fire
Services Evaluation by Fitch & Associates which is anticipated to be complete in early 2025. It is
anticipated that recommendations in the final report will be key toward future new Firefighter
hires. Relative to the Administrative Assistant request, Human Resources/Administration is
evaluating options for additional administrative support service options for the Fire Department
within the current City staffing compliment.
Personnel Related Implications
To date the following are the other projected issues facing personnel related expenses:
1. Human Resources has reviewed all position -based salaries and the associated benefit
package to determine if the total package is competitive with other government entities.
The Human Resources Manager will present the findings at the workshop under a separate
agenda item and will seek Council direction on how to proceed based on the findings.
Administration has included a placeholder in the Human Resources Budget to address
market competitiveness and will review in more detail at the meeting as well. The 2024
budget focus was on front-line workers, the 2025 budget is focus is on mid -managers and
department heads.
The current Public Works Union contract expires December 31, 2025. A two-year contract
was achieved in 2024, and the current Public Works Union Contract (2024-2025) was
approved at the October 3, 2024, City Council meeting. That approval provided for a $1.75
per hour market rate adjustment for 2024 and a 3% COLA is provided for 2024 and 2025..
For non -bargaining employees, Administration is carrying a placeholder for 2025 COLA.
Council direction will be sought on a 2025 COLA for non -bargaining employees.
2. A midyear review of the employee health plan for the 2025 Budget was conducted with
our broker on July 9th, and an increase in the renewal rates is forecasted. The marketing of
the group to various insurance carriers is an option, but as more information does come
available a decision will be made as the current health insurance contract does contain a
rate increase cap.
For the 2024 budget, Administration at the November 8, 2023, Council meeting,
recommended switching from the Health Partners Open Access program to MEDICA with
three high -deductible plan designs offered to the employees. The health plan is offered with
higher deductibles ($6,900 single and $13,800 family) and is stacked with an HRA (Health
Reimbursement Arrangement). The HRA was originally funded utilizing premium savings
that were achieved from by continued renewal of higher deductible plans. Employees have
$3,500 single and $7,000 family deductibles; but with the stacked HRA, the City will
reimburse the remainder of the deductible, if needed, to the provider up to $3,400 for single
and $6,800 for family.
The plan offered is accompanied by a health spending account (HSA), originally
implemented in 2006. The City does contribute annually to an employee's HSA to assist
with the high deductible out of pocket costs. That contribution is evaluated as part of the
marketing of the health insurance plans, is in place for 2024 and proposed for 2025.
Administration is carrying an employee health insurance increase placeholder in the
proposed 2025 budget.
3. Fire Services Studv
The City of Andover Strategic Plan identifies the following as a major short-term initiative,
"Evaluate staffing and level of service for Fire, EMS, and Sheriff's Office to provide
effective fire and rescue response. "
In response, the City initiated a Request For Proposal (RFP) process seeking an
independent firm that specializes in reviewing Fire and EMS service. Proposals were due
on May 17th. After the review of nine submitted proposals, three firms were interviewed,
and Fitch and Associates was recommended to the Council for approval at the June 18`h
City Council meeting. Fitch & Associates did start the study process in late June with data
requests and onsite in July.
4. Andover Fire Relief Association
The City of Andover Strategic Plan identifies the following as a major short-term
initiative, "Implement actions related to staff retention and attraction in order to keep the
City market competitive (compensation, benefits, etc). "
At the February workshop, the Council met with the Andover Firefighters Relief
Association where a presentation along with stories and personal impacts behind the
numbers was provided by members of the Relief Board. Council direction from that
meeting was for Administration to gather additional data and for the Council to discuss a
Fire Relief contribution and Firefighter pay at a future workshop, City Administration did
provide to -date research, shared conversations with other communities, and provided
analysis.at the May 28' Council workshop.
The outcome of the May 28th workshop was the City Council while recognizing a
contribution is not mandatory also recognizes that a municipal contribution can contribute
to the City achieving firefighter recruitment goals, long-term retention of firefighters and
to assist in fending off going to full-time firefighters.
The City Council did adopt at the June 4th regular council meeting a process and formula
for the current year 2024 and future year's contribution to the Andover Firefighters Relief
Association. The City formula for a municipal contribution is based on service credits as
determined by the Andover Fire Department and the process will be triggered after the
preceding years' service credits are certified to the Andover Firefighters Relief
Association, no later than March 31 st of each year. Payment made after a 60 -day appeal
of service credit process.
The formula established is as follows: For the 2024 contribution the City has established
a baseline of $125/per service credit. The municipal contribution will be calculated by
multiplying the baseline per service credit by the total number of months certified per
active firefighter. In future years, the baseline per service credit will be adjusted by the
cost -of -living adjustment (COLA) percent increase provided to the City non -bargaining
employees for the budget year payment is made.
Contractual Departments
Consistent with the strategic plan, the following goal applies to contractual departments:
• Evaluate staffing and level of service for Fire, EMS, and Sheriffs Office to provide
effective fire and rescue response.
• Continue to enter into collaborative agreements and partnerships when mutually
beneficial.
1. The City Attorney 2024 contract included a 2% increase over the 2023 contract. The
proposed 2025 budget is carrying a placeholder increase for the attorneys 2025 contract.
2. The Anoka County Assessor contract was up for renewal in 2023 and was approved going
into the 2024 budget. The County Assessor is on a five-year contract renewal consistent
with past renewals. Efficiencies brought about by technological investments have assisted
in keeping the contract pricing consistent and affordable. No increase is proposed for 2025.
3. Each year the City Council approves the subsequent years (2025) law enforcement contract
with the Anoka County Sheriff s Office as part of the annual budget process.
The current 2024 City of Andover Law Enforcement contract (a status quo contract to
2023) was approved at the September 19, 2023, City Council meeting with expenditures
budgeted at $3,739,849, offset by a Police State Aid revenue budget of $128,104 and
School Liaison revenue budget of $110,767 reflecting a net tax levy impact of $3,500,978.
The 2024 Sheriff s contract provides for:
a. 72 hours per day of patrol service,
b. 6 hours per day of service provided by a Community Service Officer,
c. 2 full-time Deputy Sheriffs assigned to Community Oriented Policing (working in such
areas as patrol, selected enforcement efforts, and crime prevention), &
d. 2 Patrol Investigators.
The Crime Watch Coordinator position historically covered 50% by Andover was moved
to be under the Sheriff service umbrella with the 2024 contract.
Per contract, the Sheriff always provides the required number of deputies for all hours
contracted by the City. If the Sheriffs Office has a deputy vacancy or a deputy is injured
etc., they still provide the City with a deputy at straight time even though they may have to
fill those hours with overtime which at times may cost the Sheriff s Department additional
but is not billable per the contract.
As you may recall, 2022-2023 legislation regarding limitations placed on School Liaison
Officers was met with a decision by the Anoka County Sheriff to not place School Liaison
Officers in Andover High School and Oak View Middle School for school year 2023-2024.
In response, the City and the Sheriff s Office addressed this in the 2024 Law Enforcement
Contract by adding language in the contract to address the School Liaison Officers by
adding the following language to the 2024 contract: "In the event the Sheriff reassigns staff
to an assignment that is not in service to the municipality. The parties will come to a mutual
agreement as to a commensurate reduction in compensation to the County." That language
will not be needed for the proposed 2025 contract, as there was a push for the legislature
to provide more clarity to the new law at the most recent legislative session (2023-2024)
and as more acceptable language was approved by the Legislature and Governor, in
response the School Liaison Officers were placed back into Andover High School and Oak
View Middle School in February of 2024.
Discussions with the Anoka County Sheriff for 2025 were again for a status quo contract.
Those discussions yielded a 5.27% increase in the contract expenditures budgeted at
$3,936,982, offset by a Police State Aid revenue budget of $126,192 and School Liaison
revenue budget of $147,000 reflecting a net tax levy impact of $3,663,790.
The primary driver of cost increase for the 2025 contract proposal is deputy salary
increases to remain competitive with the Metro Area.
The 2025 Sheriffs contract was approved at the July 2, 2024, City Council meeting after
a presentation by Sheriff Brad Wise.
Council Memberships and Donations/Contributions
The following memberships/contributions are in the 2025 proposed budget:
■ North Metro Mayors Association
$14,261 (GF)
• Metro Cities
$10,027 (GF)
• Mediation Services
$ 6,628 (GF)
• YMCA — Water Safety Program
$ 9,500 (GF)
• Alexandra House
$24,500 ($15,000 GF & $9,500 CG)
• Youth First (Program Funding)
$16,000 ($12,000 GF & $4,000 CG)
• NW Anoka Co. Community Consortium - JPA
$10,000 (GF)
• Teen Center Funding (YMCA)
$26,000 ($5,600 GF & $20,400 CG)
• Family of Promise
$ 4,000 (CG)
■ Lee Carlson Central Center for Family Resources
$ 2,000 (GF)
■ Senior High Parties
$ 2,000 (CG)
■ Stepping Stone
$ 2,000 (CG)
■ Hope for Youth
$ 2,000 (CG)
• Andover Senior Center
$ 2,500 (GF)
Some organizations are funded via the General Fund (GF), and those organizations that qualify
for charitable gambling funding are done through the Charitable Gambling (CG) Special Revenue
Fund.
Council direction will be sought on the memberships/contributions for 2025.
Youth Programming — Andover Community Center:
Regarding Youth Programming, the City of Andover Strategic Plan identifies the following as
major short-term initiatives:
• Develop and implement additional youth activity programming at the Andover
Community Center.
• Continue to enter into collaborative agreements and partnerships when mutually beneficial.
In response, Administration and Community Center staff are working with Youth First and the
YMCA to develop a more structured after school program at the ACC. Youth First with their new
Executive Director taking the lead are formulating a program that can work with grant dollars
Youth First has been awarded and integrate a program where Opioid Settlement dollars or Public
Safety Aid could be leveraged and to utilize existing City funding targeted toward youth
programming.
A program titled "The Andover Community Engagement Model (A.C.E.)" is being fine-tuned for
this fall if funding can be secured.
Administration will provide more information at the meeting. Council input will be sought
regarding implementing a program and the potential utilization of Opioid Settlement funds to
assist with starting up the program at the ACC. To date, the City has received approximately
$77,000 to date in settlementfunds and anticipates receiving an additional $75,000 in future years_
Capital Proiects Levy
Consistent with the new strategic plan, the following goal applies to capital projects:
• Review and update street capital improvement plan, including funding and
implementation.
• Prioritize the timely replacement of equipment and commitment to necessary maintenance
of equipment and municipal facilities.
• Explore, identify gaps, and strengthen critical infrastructure.
The 2024 Capital Projects Levy Budget specifically designates $2,434,438 of the general tax levy
to capital projects and equipment needs relating to Capital Project Outlay ($300,000), Road and
Bridge ($1,651,822), Pedestrian Trail Maintenance ($112,616), Park Projects ($15,000) and
Facility Maintenance Reserve ($355,000). Specific designation of the tax levy to anticipated City
needs and priorities for transportation and trail maintenance, park projects and equipment outlays
allows the city to strategically allocate its resources and raise the public's awareness of City
spending priorities. The Road and Bridge levy is evaluated annually and along with Capital Outlay,
Pedestrian Trail Maintenance, Parks Projects, and Facility Maintenance levies increased/decreased
according to the City Council budget guidelines.
Road and Bridge
An adjustment was made to the Road & Bridge funding formula in 2014, primarily to stop
the continual decrease in the levy that has been happening over the past few years due to
decreases in the Anoka County Assessor taxable market value figures for the City of
Andover. Based on Council discussion, consensus was to stop the decline in road funding
and evaluate annually through the adopted City Council Budget Development Guidelines.
It should be noted that in 2014, Local Government Aid (LGA) in the amount of $74,655
was used to help fund the Road & Bridge Fund. The State of Minnesota funding has gone
away, down to $0.00 in 2017, and has remained at 0.00 each year since. Future increases
in LGA or even the presence of LGA for the City of Andover based on the current State
formula are remote.
In 2021, as part of the 2022 budget process, Administration has had discussions with the
Council regarding the use of debt service levy and the Permanent Improvement Revolving
(PIR) Fund fund balance to address immediate street maintenance needs in the community
based on Engineering analysis of the street infrastructure. The Council did approve the
2022 Street Reconstruction Bonds infusing $7.33m into the Road & Bridge program to
focus on mill and overlays and reclaims of city streets.
For the 2025 budget development, detail analysis including a review of conditions and
needs of the city street system to date was presented to and discussed by the City Council
throughout this spring and summer, this review has shown a financial need of
approximately $70,000,000 over the next 8 years to bring all City streets to acceptable
levels. Through this process the City Council reviewed the City of Andover Road Rating
process, forecasted costs, proposed improvement methods (mill & overlay, full street
reclaim, or full street reconstruction), potential revenue sources and potential future
corresponding property tax impacts.
The City Council rejected options that included increasing assessment rates or using
franchise fees. The City Council chose to integrate bonding with the current assessment
rates, current funding sources, pursuit of grant options, and an increased property tax
contribution starting in 2025.
The 2024 Road & Bridge levy reflected a 2.02% increase to $1,651,822, that increase
followed previous Council guidelines capturing market value increases to dedicate to
roads. Administration is proposing a 45.29% increase ($748,178) to $2,400,000 for the
2025 levy to help address the new Street Improvement Program.
• Pedestrian Trail Maintenance
The 2020 City of Andover Pedestrian Trail Maintenance levy was $104,040. The 2021,
2022, 2023 & 2024 budgets each included a 2% increase leading to a $112,616 levy for
2024.
Administration is again proposing a 2% increase ($2,252) to $114,868 for the 2025 levy.
• Park Improvements / Parks Repair & Replacement
This levy is an annual appropriation to be used to underwrite park improvement projects
as recommended by the Park and Recreation Commission and approved by the City
Council. This funding is intended to be a supplemental source of capital funding for park
projects that are separately identified in the City's Five -Year Capital Improvement Plan.
The 2015 levy was $61,500, but only $15,000 was levied for 2016. $46,500 of the previous
levy was re -assigned to the General Fund to focus on Park's maintenance/replacement
items. In addition to the re -assigned funds, an additional $43,500 of General Fund levy was
assigned to Parks Repair/Replacement items for a total levy of $90,000 in 2016, and that
continued for 2017. The 2018 General Fund levy assigned to Parks Repair/Replacement
items levy was increased to $100,000 for 2019, to $120,000 for 2020 & 2021, $130,000
for 2022 and $145,000 for 2023; the Parks Project levy has remained the same at $15,000
since 2015.
For 2024, per Council direction after a Joint Meeting with the Park and Recreation
Commission as part of the 2024 budget development process, there was a $90,000
adjustment proposed to these levies, the Parks Repair/Replacement Items levy was set at
$235, 000 and the Parks Project levy remained at $15, 000. No change is recommended for
the 2025 budget.
Capital Equipment/Projects
Under the Capital Projects Levy, a levy is proposed to be designated to Capital
Equipment/Project expenditures identified through the CIP process. Through this
designation, the City, over time, will build a fund reserve to avoid cash flow "spikes" and
address a wide range of capital improvement needs such as facility maintenance projects
under a more controlled spending environment.
The 2022 levy & 2023 levy was $275,000. An additional $25,000 increase to $300,000
was done with the 2024 levy to continue to meet the needs of the CIP. No change is
recommended for the 2025 budget.
Facility Maintenance
This was a new $50,000 levy proposed for 2018. A facility condition assessment study
identified many maintenance repairs for City facilities such as roof repairs, HVAC,
electrical panels, fire alarm systems, windows, and air quality related items. This levy was
increased to $355,000 for the 2019 budget to help address the deferred maintenance items
that have been identified. Most recently for the Public Works and Community Center
buildings expansion projects within the City Campus Master Plan materialized. The
$355,000 levy is anticipated to continue at that level into the future to address additional
facility repairs.
The preliminary 2025 levy does not recommend any adjustment to the Facility
Maintenance levy. $355, 000 is again proposed for the 2025 levy.
Debt Service Lew
Annually the Finance Department conducts a detailed debt service analysis to monitor outstanding
debt and to look for early debt retirement or refinancing opportunities that will yield interest
expense savings to the city.
Staff, along with Ehlers & Associates have completed reviews to see if any refinancing
opportunities are available at this time, currently there are none; we will then continue to monitor
refunding opportunities, as markets move quickly, and calculate potential savings for each issue
that may meet parameters which may generate savings.
The proposed 2025 Debt Service levy is as follows:
• 2012C Taxable G.O. Abatement Bonds $ 969,824 Final levy year 2031
• 2018A CIP Bonds $ 617,257 Final levy year 2043
• 2019A GO Abatement Bonds $1,018,100 Final levy year 2039
• 2021A GO Equipment Certificates $ 176,715 Final levy year 2025
• 2021A GO Street Reconstruction $ 649,138 Final levy year 2029
• 2024 GO Equipment Certificate $ 450,000 Final levy year 2027
• 2025 GO Street Reconstruction Bonds $1,000,000 Est. - Final levy year 2034
Total
4 881 034
ACTION REQUESTED
The Council is requested to receive a presentation and provide direction to staff.
Respectfully submitt ,
ti
ee Brezinka
Attachments '/
CITY OF ANDOVER
General Fund
Revenue R Expense Summary
EXPENDITURES
Actual
Actual
Actual
Actual
Actual
Budget"
Estimate
Requested"
Budget Change (")
General Government
2019
2020
2021
2022
2023
2024
2024
2025
$
%
REVENUES
5,091,793
5,162,234
5,532,429
5,705,358
5,800,627
6,464,154
6,586,108
6,906,877
442,723
6.85%
Property Taxes
$ 8,864,720
$ 9,303,235
$ 9,527,670
$ 9,974,141
$ 10,663,259
$ 11,621,126
$ 11,621,126
$ 12,188,182
567,056
4.88%
License and Permits
855,831
892,277
891,762
972,878
854,738
617,600
722,175
668,850
51,250
8.30%
Intergovernmental Revenues
822,129
861,178
939,174
963,290
977,028
868,657
834,259
911,625
42,968
4.95%
Charges for Current Services
1,133,160
1,070,788
1,036,850
1,295,429
1,447,507
897,610
1,042,220
966,910
69,300
7.72%
Fines and Forfeits
62,349
47,630
53,747
55,983
70,683
50,500
50,500
50,500
0
0.00%
Interest Income
208,957
148,974
(15,183)
(189,494)
377,355
75,000
100,000
100,000
25,000
33.33%
Miscellaneous Revenue
192,058
172,174
167,397
188,395
185,646
154,800
158,165
155,300
500
0.32%
Transfers
188,008
190,688
212,031
197,081
228,772
221,246
221,246
177,180
(44,066)
-19.92°
TOTAL REVENUES
12,327,212
12,686,944
12 813,448
13,457,703
14,804,988
14 506,539
14,749,691
15,218 547
712,008
EXPENDITURES
General Government
2,843,957
2,906,325
3,020,260
3,222,596
3,290,966
3,985,287
3,995,501
4,132,966
147,679
3.71%
Public Safety
5,091,793
5,162,234
5,532,429
5,705,358
5,800,627
6,464,154
6,586,108
6,906,877
442,723
6.85%
Public Works
3,148,743
3,314,542
3,522,626
3,624,481
3,904,812
4,430,572
4,450,572
4,605,734
175,162
3.95°
Other
15,001
1,012,778
766,109
567,396
223,436
95,600
95,600
96,600
1,000
1.05%
TOTAL EXPENDITURES
11,099,494
12,395,879
12,841,424
13119,831
13,219,841
14,975,613
15,127781
15,742,177
766,564
5.12%
UNDER(OVER)BUDGET $ 1,227718 $ 291,065 $ 27,976 $ 337,872 $ 1,585,147 $ 469,074 $ 378,090 $ 523630 $ 54,556
CITY OF ANDOVER
General Fund - Expenditure Budget Summary Totals - By Department
Budget Year 2025
GRAND TOTAL $ 11,099,494 $ 12,395,879 $ 12,841,424 $ 13,119,831 $ 13,219,841 $ 14,975,613 $ 15,127,781 $ 15,742,177 766,564 5.12%
Actual
Actual
Actual
Actual
Actual
Budget*
Estimate
Requested*
Change (*)
2019
2020
2021
2022
2023
2024
2024
2025
$
GENERAL GOVERNMENT
Mayor and Council $
99,001
$ 95,519
$ 95,658
$ 95,366
$ 99,860
$ 112,042
$ 105,042
$ 111,874
(168)
-0.15%
Administration
211,898
187,758
229,314
245,222
278,092
303,714
301,114
321,016
17,302
5.70%
Newsletter
24,413
22,156
22,945
24,631
27,733
36,000
32,000
36,000
0
0.00%
Human Resources
15,842
16,181
20,836
19,905
21,172
134,494
134,494
99,745
(34,749)
-25.84%
Attorney
191,782
195,721
199,809
206,399
207,922
223,486
221,000
227,836
4,350
1.95%
City Clerk
160,184
166,221
175,177
184,318
193,217
204,009
204,009
213,523
9,514
4.66%
Elections
20,452
91,643
20,260
75,115
28,002
90,906
90,906
92,188
1,282
1.41%
Finance
280,199
294,501
307,009
320,729
335,992
360,343
360,343
386,940
26,597
7.38%
Assessing
149,033
154,482
128,829
131,097
136,705
161,000
161,000
161,000
0
0.00%
Information Services
169,827
187,703
185,642
226,588
235,842
249,184
249,184
278,287
29,103
11.68%
Planning & Zoning
412,282
453,133
491,395
490,576
473,193
570,506
570,506
598,226.
27,720
4.86%
Engineering
561,642
566,224
594,720
649,664
703,515
755,758
757,558
793,370
37,612
4.98%
Facility Management
547,402
475,083
548,666
552,986
549,721
783,845
808,345
812,961
29,116
3.71%
Total General Gov
2,843,957
2,906,325
3,020,260
3,222,596
3,290,966
3,9859287
3,995,501
4,132,966
147,679
3.71%
PUBLICSAFETY
Police Protection
3,183,610
3,114,623
3,287,046
3,261,423
3,347,315
3,739,849
3,739,849
3,936,982
197,133
5.27%
Fire Protection
1,391,252
1,508,854
1,706,876
1,961,915
1,926,998
2,120,451
2,247,405
2,329,809
209,358
9.87%
Protective Inspection
493,955
519,183
519,787
464,560
501,561
557,917
557,917
589,327
31,410
5.63%
Emergency Management
18,608
17,227
15,203
12,296
19,958
34,987
34,987
39,809
4,822
13.78%
Animal Control
4,368
2,347
3,517
5,164
4,795
10,950
5,950
10,950
0
0.000%
Total Public Safety
5,091,793
5,162,234
5,532,429
5,705,358
5,800,627
6,464,154
6,586,108
6,906,877
442,723
6.85%
PUBLIC WORKS
Streets and Highways
615,450
686,978
804,392
788,330
899,542
994,486
994,486
1,060,142
65,656
6.60%
Snow and Ice Removal
703,647
496,668
540,226
752,396
771,857
901,461
901,461
927,053
25,592
2.84%
Street Signs
202,996
257,281
196,782
194,276
169,472
221,186
221,186
230,986
9,800
4.43%
Traffic Signals
26,422
23,045
33,362
28,150
29,471
44,000
44,000
44,000
0
0.00%
Street Lighting
32,716
34,211
36,533
36,142
29,975
45,400
45,400
45,400
0
0.00%
Street Lights - Billed
145,604
152,181
156,841
158,028
151,879
182,000
182,000
182,000
0
0.00%
park &Recreation
1,180,502
1,426,233
1,505,145
1,482,060
1,665,607
1,779,408
1,799,408
1,848,567
69,159
3.89%
Natural Resource Preservatiot
16,831
9,821
9,738
15,932
10,946
17,022
17,022
17,102
80
0.47%
Recycling
224,575
228,124
239,607
169,167
176,063
245,609
245,609
250,484
4,875
1.98%
Total Public Works
3,148,743
3,314,542
39522,626
3,624,481
3,904,812
4,430,572
4,450,572
4,6059734
175,162
3.95%
OTHER
15,001
1,012,778
766,109
567,396
223,436
95,600
95,600
96,600
1,000
1.05%
Total Other
15,001
1,012,778
766,109
567,396
223,436
95,600
95,600
96,600
1,000
1.05%
GRAND TOTAL $ 11,099,494 $ 12,395,879 $ 12,841,424 $ 13,119,831 $ 13,219,841 $ 14,975,613 $ 15,127,781 $ 15,742,177 766,564 5.12%
City of Andover
General Fund
2024 Fund Balance Analysis
10/15/2024
Actual
December 31, 2023 $11,549,450
2024 Estimated Fund Balance Increase (Decrease) (378,090)
Projected December 31, 2024 11,171,360
Less: Snow Emergency
(100,000)
Public Safety
(100,000)
Facility Management
(100,000)
Information Technology
(100,000)
2025 Budgeted Use of Fund Balance
(523,630)—
523,630)—Economic
EconomicDevelopment
(150,000)
Fiscal Disparities Fluctuation
(300,000)
Prepaids / Inventories
(400,396)
Budget Carryforwards / Adjustments
(148,300)
Compensated Absences
(400,000)
Working Cash Flow
(7,871,089)
Estimated Balance Available for Adjustments $ 977,945
2024 Working Cash Flow Designation Calculation:
2025 Requested Expenditure - Preliminary Estimate $15,742,177
% of 2025 General Fund Expenditures 50.000%
$ 7,871,089
Matches 2025 General Fund Revenue and Expense Summary