The URL can be used to link to this page

Home My WebLink AboutWK April 25, 2006 ~NDbVE~ ON"~~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US City Council Workshop Tuesday, April 25, 2006 Conference Rooms A & B 1. Call to Order - 6:00 p.m. 2. Road Assessment Policy 3. Discuss Water Utility Rates 4. Update 2005-2006 Council Goals 5. 2007-2011 crp Guidelines Discussion 6. 2007 Budget Guideline Discussion 7. Discuss Updates to Personnel Policy 8. Screening of Commercial Properties from Residential 9. Other Business 10. Adjournment CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US City Council Workshop Tuesday, Apri125, 2006 Conference Rooms A & B 1. Call to Order - 6:00 p.m. 2. Road Assessment Policy 3. Discuss Water Utility Rates 4. Update 2005-2006 Council Goals 5. 2007-2011 CIP Guidelines Discussion 6. 2007 Budget Guideline Discussion 7. Discuss Updates to Personnel Policy 8. Screening of Commercial Properties from Residential 9. Other Business 10. Adjournment /Il"\ I c9. ; '--- 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: Jim Dickinson, City Administrator TO: Mayor and Council Members FROM: David D. Berkowitz, City Engineer SUBJECT: Road Assessment Policy - Engineering DATE: April 25, 2006 INTRODUCTION The City Council has directed staff to evaluate the City's current road assessment policy as it pertains to reconstruction projects or what is referenced to as the City's Mill and Overlay projects. The City Council is requested to review information provided, discuss issues and direct staff on how to proceed with the road assessment policy. DISCUSSION At the March 8, 2006 regular City Council the Council identified several scenarios that they would like to examine as part of the road assessment policy. The scenarios were to identify an improvement cost for a large lot plat (2.5+ acre/lot) and determine what the assessment value per lot would be if the benefiting properties paid 100% of the project cost, 25% of the project cost or 20% of the project cost. Also requested was to deduct any project cost that is eligible for Municipal State Aid funding if such an area has that scenario included in the reconstruction. The attached spreadsheet has identified 4 different developments to compare the aforementioned scenarios. The developments are Lund's Area (min. 2.5 acre/lot), Stenquist Addition (<2.5 acre/lot), Northglen 1st addition (urban development w./bituminous curb) and Woodland Estates (urban development w.l concrete curb). The spreadsheet will be discussed in detail at the meeting. If time permits other items to discuss would include road assessment policies for other cities and the requirement of concrete curb and gutter in rural areas. ACTION REOUlRED The City Council is requested to review information provided and direct staff on the next step toward revising the road assessment policy. Respectfully submitted, .(J~. ~.. ~~J- David D. Berko':;-(3- Attachments: Spreadsheet Identifying 4 Different Developments,/' -<' '0 [ )> VI VI CD VI VI 3 CD a ;c III - CD VI C' '< , a UI N' CD >< ~ o Qj m ~N::::::..Jr.c.oO)"""'Q)C1I~VJI\J"" ~ o CD mmmmmmmm"tl-l2-l aa~aaaaa(1)9.l:g. 3' 3' 3' 3' 3' 3' 3' 3' ~ ~ 3 ~ III III III III III III III III ::l mg::l, mmmCDrommroS"a-'c: c.c.c.c.c.c.c.c.<o 03 m m m m m m m m ro ~. ~ g cncncncnenCIJcnCIJo_C".., ~~~~~mft;g;~(f)CDO en en en en en en en en 0 ~ -.~ CIJ en en en en en CIJ cn ~ -ocS 0' ~ ~ ~ ~ ~ ~ ~ ~ ~.Q. III !iT :::J :::J ::3 :::J ::J :::J :::J :::J ,g ~ g; S' --.....-.....-----~CD 3'::J S':]::J ::rgg3 ng;:J'" m m m m m m en en CD 0 CD ro en en en en en en CD CD.3.cn a. a. ~~~~~~a.a.c.c;:c:~ (l)rn(f)ClJencnCC:!a.:f:lCD 5!!.CIJ CIJ en CIJ 5!!.~"'O c:::.co 0.0 :::J S' S' 5' S' ::J 0 0 ::J en Cl) "'0 f.CtOCCCCCCCC :':'(C CD'" 3 ~~~~~~ffiffi~~~~ "'C"C"C"C""C"'Coo< co- aaaaaa~~gm.a 1il1il1il1il1il1il CD CD a- 3' III aaaaaa3.3.,2!.ClJCDVI CDCDCDCDCDCD'O'OC.CDVI en en en en en en 0 0 m en en S' S' S' S' S' S'.Q .Q ~ 0' 3 ;:r :::r :T :T :T :T w - :::::!':. CD CD CD CD CD CDCDO C)'gEa a.a.a.a.a.a.2.-,cnCIJDJ ~~~~~~~8:T~a Cl) Cl) ro ro ro Cl) 0 ~ m 2!. 0 5" 6" 6" 5" 5" 5" :. ur ~ ~. ~ "O"'C "C "0 "0"0 ::rQ) 0 C" 333333 liJ<:l:'O'O III ~gJ~~~~m5=&1.s:::J ------"0 c: CO--C a. O'O'O'O'O'O'aCD"a.gtQ "'''''''..,'''..,"Oo.Q)(Oa I\JI\JWWCJ1......co_3C1Jro 0CJ'100100~OOO.., '#. ';fl. ';fl. ?f!. ?f!. ~ co' 8 5 2."C ooooo~CIJ::J-::$g ::::==::a!~a Q ffiffiffii6ffi:f:J'"2g -----CDg~:J a a a g, a ..... ::1 0' Q ~9!~~e!.S-CT:::JCD "C"C"'C"C"'C-~aCD .2. 02. .2, .2, 09. ~ Co :T g CD CD CD CD CD.2. <0 CD a- 0-0-0-0-0-CDa8 888880-!!l::l~ cncnCIJcnr.n8mQ.g cncncnurutaoCDO .....~:JiD~ <Ooc. :TC'" CDa-~ :;"Q) a "'C :;, -. a a. ~ '0<0_ CD c: 0 ~~~ . ~ CD z~"'Q 51 en 0 Q) m roO g:~~ ma.CD VI 0 ::l -. ::J to r.E-<~ UlO-l W-::T iD 5 en" ~ ~ iii' c. '0 :: ma::T 3'1il ~ ga::r CiJ ~ CD CD 8 g}!VI (j)::r~ 8g~ VI C' ~ U)Q)CD C'::l::l c: c.!il -<0 ~aQ -CD CD III ~ III VI III 0 Cl)Q"::r m :J en VI <0 !il ~' :T :J CD III 5J .., 6" ~ '0 8 !il a m1il 3 o :J, CD ::l '< VI -' :S" ::r _ CD 0 UI '0 W W CD ":< )> c: VI CD <0 3 CD i'l- :fca.ocn;a Q)~;:::;':~-C _C'"g.:T~ iiJ_ ::rg:CDCD.c III Vlc.C:C en C-CD ~(1) CDCDO< < 15'ili~~)>~ ~OCD.g ~o <5't1 a 3 ::;:'03 83'OCDgCD CD 0 ::l :J~=:;::m~ o 1iI'.Q ::!, '0 iii' ~l-:-g:m I CD2 oVl-l o 0 ::l CD ::r C;:1 o3oCD a-::r c:VI, ~'9. a-Ills ~ ~ 5' ~ :;lo ~~ g~> 5" ; g. g. m (Ca. cn<Q) Oc. CDCDIll :J;:::;': 0.0:J 0.< 0' -, "'C c.. 3::l 03U1 ::l CD - ~r8 ~ a ~ 3- lB::.g ~ C:3 -', ~:T~ @ ::l 'Om -~ III !il ~ 3 VI CD 0 ::l ::r -0 VI CD ::l - o :: o c: c: C' CD c: ffi ~ CD 91 C.CD CD '0 C.o am -::l ::re: CD III 0; c: VI a-VI -:-m VI 3 CD ::l - VI S' III ::l c: a- III ::l C. CD < CD o '0 3 CD a ~. ~ CD X ~ 5' <0 C' . ;::;: c: 3 5' o c: VI o c: !3' :E o o c. iii' ::l C. m S- co VI -liD)> ::rVlc. CDens: en :T 0' CD III ::l 8 ::l :: ::l !'J CD c..U1m VI III c: !il Q VI :JCD~ ~"g 0" o !" 8 c: 3 ::l .:!! :: III VI o ::r o VI CD ::l o '[~[ c 0 @ 3 VI CO ~!ilc. aJ1il~ ~ 6" m o.VI::l 0::- -CD~ ~ CD ~ VI lU VI c: ::l VI 3 III 3 m~CD _CD3o ::rC.VI !!!.O'!il 8 ;;; 1il :J Q) :::::!" 000 m ::r en iDOO' o :: .., c:ffig a-VIVI ~~Q, CD c. ~~~ '< 0 ~ C' '0 CD CD330 8 ~ /S. ::::J U) CD VI' VI 2 0- CD 0. S' _VI VI ::roCD ~~a CD III ::l _ ::J"CC 00" acr' o .., 5 ::lCDC. en Q) err ag.> :Tg.~ CD < ;:::;.: a. CD 0" ~ 0" :J CD '0 VI 6'3@ '0 CD '0 33,(;3 CD~VI a8CD ~c:a CD 3 ~ m ~ w CD )> ::l 15, III fir VI ::l ~ gc..c- <0 0 01!'J C'~ ;:::;':~Q) c: VI 0 3 c: @ S' 3 OCD~ ~cna. g ~ ~ a--- -.8.g VI ::l 3 oQCD ~~3, _CD III CD 0 ::l c.c:c. Qa-:T s' ~ CD III @ g III VI 8 !~ ::r - o 2 S,O- gll a- 5' o~ ~o o ~ c: VI - iil co '0 o co a ~ III VI VI CD VI VI 3 CD ::l - VI 5' III ::l c: a- III ::l C. CD < CD 6' '0 3 CD ::l - -l S' ffilll ::!l2 ~~ m x 'tI Di ::l ll> d: o :'! . . 2 a ~ -l ::r iii' iii' III ::l iii' o iii' - CD c. !!!. C lU - o' ::l :: ::r CD ~ CD III UI Qj co )> c: ~~ ~ , N~ 0 (0 CD ...., ()) 01 .... W N ~ S' CD )> )> )> )> )> )> 0 0 ~ -l -l -l ...... VI VI VI VI VI VI c: c: a 0 0 VI VI VI VI VI VI ~ ~ i4 ![ ![ )"' CD CD CD CD CD CD ~ VI VI VI VI VI VI CD VI VI VI VI VI VI ::l ::l ::l m 2 "* - - Ii!' !!l- c: 0 N N W W 01 ~ "tl "tl 0 01 0 01 0 0 0 0 fQ 3' 3 ;:: ~ ~ ~ ~ ~ 0 fQ .Q CD III C' 0 0 0 0 0 0 ~ CD - !iT Q, Q, 0 Q, 0 0 sa. CD ~ - - 0 , m c. 0 5' 0 0 0 0 0 - ~ - - ;c VI "tl )> ![ ![ ![ ![ ![ 0 CD - ~ 0 3' VI ![ c. .2. VI CD i 8 8 8 8 8 c: III CD CD < 8 !il - 0' 0- VI CD VI VI VI VI VI CD 'tI VI 6' !iT !iT !iT !iT !iT VI III C. 3 0 III '0 0 0 0 0 0 !iT VI )> CD 0 C' 3 "' VI VI !!l- iD 0 CD VI a. CD ~ ~ ~ ~ ~ VI CD , ::l ~ !" VI fQ 0 - "' '0'0 '0 '0 '0 VI CD liI' I) i lU lU lU lU lU '0 8 3 a Ci' ~ ~ ~ ~ ~ III CD !il VI = ~ !iT ::l fQ c: m m m m m - =l ..... m ! ?l = CD l/O ~ a ::r G) '0 UI n 0 ~ 8 c: g VI a- ). ~ g VI. . . 1.)I)i , .. c: = !;;'il:l: ~ ~....(Il ~ ~ ~ 'tS....~ r ~ ~ ~ ~ ~ r ~ w 01 ()) (0 CD W 0 !ill> en c.n -.... W '0 '0 Co Co ... ~ ~ ~ ~ N W 01 CD C) ()) ()) ct.-. )> N 01 CD ~ ~ ()) CD C) CD ~ ~ "..t 0, en :... 0, N N Co 01 ~ ~ ~.... :,.. Co ~ 0 N 01 ..... 01 (0 CD N :... c.ncn CD ~Ie %&; = .!. !;' CIl = C) lil'1:l: ~ ~ en - ~ 'tS.~ ~ CIl ~ r r ~ ~ ~ ~ r C) (0 W 01 .CD ()) W ~ CD !ill> N '0 Co en ~ N N Co CD W .... 0'1 ()) ..... 0 0'1 N tr w ...., ()) ut_l III 0 0 0 p ~ 0 ~ ~ N 0, ~ :,.. 0, ~ ..... 0 !'J 0 0, iii' (0 1\l- ~ :... . ....... ::tl w W 0'1 ...., W ..... ..... d: 01.01 c: = CD ~...e fQ ~ !B .!.&; , .e ::l c .!. m < m UI , . c: 0 C' "tl ~.cn !!: ::ll S' m ~ ~ c.= Z ~ ~ ~ ~ ~ ~ 01 Ill.c -l .!" .!" .w W 0'1 ~ W CD a 5. UI 0 0 ()) ~ ~ N -.... en ... N CD 0 N 0 2 N C) -..... 0'1 0'1 ,VI 0 ~ ~ ~ N '" 0 :i> ..... C) N ()) ()) 0'" :... :,.. :... ~ 0'1 0, ~ ()) U)~ (0 0, 0 ..... ()) 0'1 N W co ~ ^~ Nd: . 0 01= III ~ CIl c: ~ C' C) s-cn ~ - r =S' ~ ~ ~ ~ ~ ~ ~ ~ 0.= C) Ill.g ~ ~ N N W ..... N ~ ~ as. -.... Co N c.n -..... -.... Co .0'1 co ~ N '" 0 ~ 2 co ~ .... ~ 01 b"i~ c w 0'1 ()) co ..... :i> ~ 0 N ()) 0, :,.. W N Co 0, ~ !iT~ 'f. en ~ co ..... ()) ()) .... CD d: AD. = I\.lla: fQ '0 III 01= a III ...... ~ z 0 ~ ~l~ ~ ~ ~ ~ ~ ~ ~ ~ iii're. ~ ~ ~ ~ N 0'1 ~ a,CD '0 N c.n -..... c.n '0 en ... ...., ~ ~ <5.= 0 0'1 0 0'1 ~ N 2 C) Co aJ'" m :i> 0 C) 0 0 0'1 ()) CD (0 W ..... ;-ol ~ '" (0 '" ;::;:~ :,.. 0, N en :... :,.. ~ ~ 0, .> c: (0 ()) .... ~ W 0'1 ~ ::tl 0'1 00. c: C. III a- -. )> d: 0 Z = c m < m , 0 "ll ~l:e !!: m r iii'O z ~ ~ ~ ~ ~ ~ S'&. iil ~ N 0'1 0'1 ()) co '" W -..... ~ ~ <ODi 0'1 CD N ~ 2 0 ~ -..... ~ (")= 0 co ()) ..... ~ :i> 0 0 ~ 'T1 0, 0, w 0 ;-ol 0 oc. W 0 co ::lm ()) co 0 ~ ~ 0, Pen ()) N ()) (")Ii!' c:S' a-.en ~ o c: - CD 2 ::l VI - ::r a c: <0 ::r III ~ III ::l C. o < CD ::l. III '< '0 .Q" CD 0- :s:: r- r- > z c o < m ;:0 S > en en m en en :s:: m z -t en " m z > ;:0 o en 51\NDbVE~ @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Discuss Water Utility Rates DATE: April 25, 2006 INTRODUCTION At the April 18, 2006 Council meeting, the attached staff report was removed from the agenda and direction was to discuss this item at the next Council workshop. That staff report was requesting an increase in the last three (3) tiers of the water rate structure. DISCUSSION 2005 legislation, allows the Minnesota DNR to collect an additional $20.00 per million gallons of water pumped during the summer months (June, July and August) over and above what is pumped in the month of January. In response to that legislation, the DNR invoiced an additional $6,650.60 to the City of Andover. While there is no dispute to that additional fee, staff is recommending that this additional cost be collected through the water rate structure to the highest water users. To my knowledge, there are two questions relative to the staff report. The first question is why we are proposing to collect more revenue than what the expense was in 2005. Estimated revenue from the proposed rate increase would yield $9,000.00 the 2005 expense was $6,650.60 a variance of $2,349.40. The answer is we expect to pump more water in 2006 do to the addition of new users to the system. The second question relates to the a concern that does not necessarily challenge the proposed rate increase, but is the current water rate tier structure equitable for those billed monthly versus users billed quarterly? Looking at the tier structure, that was originally designed a quarterly structure on a per thousand gallon basis, it does not have quarterly tier limits that are easily divisible by three (3) to covert to a monthly system that yields an exact "thousand" tier. I will present some comparable computation examples to the Council at the meeting to explain what logic the billing program is using when computing the utility bills. The reason for the odd tier split at 3000 (monthly - tier 1) rather than at 3333 was related to the billing system's capabilities, which is still a limitation today. The split was done in 2001, when the customer choice billing (monthly and quarterly) was offered. The direction at that time was that the costs to offer the monthly option was to be bore by those wanting it. With that said, that does not mean that this can't change and that we could modify the gallon split so the quarterly numbers are divisible by three and yield an exact "thousand" tier. My only suggestion would be to do that with the annual water rate analysis that is part of the CIP process. BUDGET IMPACT By adding $.05 per 1,000 gallons to the last 3 tiers of the rate structure, it is estimated that an additional $9,000 of revenue would be generated to cover the cost of the DNR fee. If the Council desires to have billing tiers modified it is unknown at this point what that impact would be. ACTION REOUESTED The City Council is requested to receive a brief presentation, discuss the aforementioned issues and provide directi on to staff. Attachment (]) "- ) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: Lee Brezinka, Assistant Finance Dir Brian Kraabel, Public Utilities Manager SUBJECT: Amend Fee Ordinance No. 318 6 April 18, 200; DATE: INTRODUCTION Legislation was passed in 2005 that allows the Minnesota DNR to collect an additional $20.00 per million gallons of water pumped during the summer months of June, July and August over and above what is typically pumped in the month of January. During this three month period, the amount of water pumped equaled 50% of water pumped for the entire year. This amounted to an increase of $6,650.60 to the City of Andover's water appropriation permit for 2005. , , i '-J DISCUSSION The summer water use surcharge was set to try and reduce the difference between summer and winter water usage. It is also meant to generate revenue for the DNR to improve water conservation programs and to investigate other water issues facing communities within the State of Minnesota. This past year, the amount of water pumped in the summer months was approximately five times greater than the month of January. In order to cover this additional fee, adjustments to the water rates are needed. The rates would remain the same for the first four tiers and then be increased for the fmal three tiers. It is unknown at this point if the rate increase would decrease the water used but it will cover the additional costs for the appropriations permit to the DNR The highest water users would be paying for the majority of the fee. BUDGET IMPACT By adding $.05 per 1,000 gallons to the last 3 tiers of the rate structure, an additional $9,000 of revenue would be generated to cover the cost of the increased fee. The increase would start at the 20,001 gallon range for customers on a monthly billing cycle and at the 60,001 gallon range for quarterly bills. This rate change would be effective July I, 2006. ACTION REOUIRED The City Council is requested to amend the fee ordinance increasing the water rates for the last four rate tiers. .~ Respectfully submitted, ~?5~ "- ) .~ Lee Brezinka cr;, ~ Brian Kraabel ~ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORD. NO. 318 AN ORDINANCE AMENDING CITY CODE 1-7-3 ESTABLISHING PERMIT FEES, SERVICE CHARGES, AND VARIOUS OTHER FEES TO BE COLLECTED BY THE CITY OF ANDOVER. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: The following permit fees and service charges are hereby established for the year 2006. Administration: Administrative Fee: (non proiect related activity) 25% of total char:ges for overhead costs ApprovallRecording of Deeds: Abstract & Torrens'Properties $50.00 Includes Anoka County Fee $46.00 + Staff Time Bad Check Fee: $30.00 CanvasserlSolicitor License: N/C - 30 day license City Publications: Budget $25.00 Financial Statements $25.00 Comp Plan $25.00 Copies: (per sheet) Up to 8 y," x 14" $0.35 Oversize $0.50 l8"x24" $3.00 24"x36" $4.00 Larger Sizes $7.00 Surveys $3.00 Surveys Requested by Owner $125 Ordinance 8 $25.00 Ordinance 10 $10.00 All other Ordinances $1.00 Dog Licensing: Yearly License $6.00 per year Commercial Kennel (more than 3 dogs) $250.00 Includes mailing labels Commercial Kennel Recording Fees Abstract and Torrens $50.00 Includes Anoka County Fee $46.00 + Staff Time Private Kennel (more than 3 dogs) $200.00 Includes mailing labels Annual Kennel Renewals $25.00 Facility Use Fees: Sunshine Park Gazebo Rental $30.00 per 4 hour period Non-Profit/Service Organizations N/C weeknights after 4:30 p.m. Monday - Friday Sunshine Park Conference Room Non-Profit/Service Organizations $50.00 refundable key/damage/maintenance deposit For-Profit Organizations./Businesses $25.00 + $50.00 refundable key/damage/maintenance deposit Sunshine Park Building - Athletic Assns $50.00 refundable key/damage/maintenance deposit City Hall Conference Room A Non-Profit/Service Organizations $50.00 refundable key/damage/maintenance deposit for mtgs after 4:30 p.rn. For-Profit OrganizationsIBusinesses $25.00 + $50.00 refundable key/damage/maintenance deposit .. G:\F1NANCElPROJECTS\Budgel 06\F.. S~ 2006 - F""" CIert<.DOcPage 1 CITY OF ANDOVER COUNTY OF ANOKA STAlE OF MINNESOTA ORD. NO. 318 AN ORDINANCE AMENDING CITY CODE 1-7-3 ESTABLISHING PERMIT FEES, SERVICE CHARGES, AND VARIOUS OTHER FEES TO BE COLLEClED BY THE CITY OF ANDOVER THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: The following permit fees and service charges are hereby established for the year 2006. .. Adminidration: Administrative Fee: (non project related activity) 25% of total c:harges for overhead costs Approval/Recording of Deeds: Abstract & Torrens Properties S50.00 Includes Anoka County Fee $46.00 + Staff Time Bad Check Fee: S30.oo CanvasserlSo6citor License: N/C - 30 day license City Pub6cations: Budget S25.00 Financial Statements S25.00 Camp Plan S25.00 Copies: (per sheet) Up to 8 ~"x 14" SO.35 OVersize SO.50 18"x24" S3.00 24"x36" $4.00 Larger Sizes S7.00 Surveys S3.00 Surveys Requested by Owner SI25 Ordinance 8 S25.00 Ordinance 10 SIO.oo All other Ordinances S1.00 Dog Licensing: . Yearly License $6.00 per year Commercial Kennel (more than 3 dogs) S250.00 Includes mailing labels Commercial Kennel Recording Fees Abstract and Torrens S50.oo Includes Anoka County Fee $46.00 + Staff Time Private Kennel (more than 3 dogs) $200.00 Includes mailing labels Annual Kennel Renewals $25.00 Facility Use Fees: Sunshine Parle Gazebo Rental S30.OO per 4 hour period Non-Profit/Service Organizations N/C weeknights after 4:30 p.m. Monday - Friday Sunshine Parle Conference Room Non-Profit/Service Organizations S50.00 refundable key/damage/maintenance deposit For-Profit Organizations./Businesses S25.00 + S50.00 refundable key/damage/maintenance deposit Sunshine Parle Building - Athletic Assns S50.00 refundable key/damage/maintenance deposit City Hall Conference Room A Non-Profit/Service Organizations $50.00 refundable key/damage/maintenance deposit for mtgs after 4:30 p.m. For-Profit OrganizationslBusinesses $25.00 + S50.00 refundable key/damage/maintenance deposit - G:IF1NANCEIPROJECTIl\Budgot 06\F.. Sdwdulo 2006 - F".... CIer1<.DOcPage 1 Water Hydrant Meter Deposit & Rental Rates: Deposit Rental Rate 5/8" hydrant meter setup $250.00 $4.00 per day for the fIrst 7 days $2.00 per day thereafter for full rental period 3" hydrant meter setup $600.00 $5.00 per day for the fIrst 30 days $3.00 per day thereafter for full rental period 3" hydrant meter w/backflow preventer $1,000.00 $6.00 per day for the fIrst 30 days $4.00 per day thereafter for full rental period Hydrant Use: Deposit (as stated above) plus standard water rates Laterals: $34.50 per front foot Service Charges: Labor Billable hourly rate times project recovery rate factor Testing 0 to 6" Meters Cost plus 25% Administrative Fee Violation Penalties: Penalties for the month of Mav 1 " Penalty Warning 2nd Penalty $50.00 3'd Penalty $100.00 4th Penalty Turned over to the City Attorney for criminal prosecution. Penalties for June 1" throul!h AUl!ust 31" 1" Penalty Warning 2nd Penalty $100.00 3'd Penalty $200.00 4th Penalty Turned over to the City Attorney for criminal prosecution. Unit Connection Charges: Residential $2,704.00 per unit Non-residential, per REC $1,704.00 per unit or $17,040.00 per acre whichever is higher Institutional (Land owned or operated by $1,704.00 per unit or $8,520.00 per acre whichever is higher municipal, school district, county, state or other governmental agencies) Water Area Charges: Residential and Commercial $2,477.00 per acre Water Meter Charges: 5/8" Meter $125.00 %" Meter (short lay length) $150.00 Special Sizes Cost plus 25% Administrative Fee Laterals $33.00 per front foot (estimate) Water Permit Fees: Service/Connection $50.00 (State Surcharge Add 50~) Tapping Main $30.00 DisconnectionlReconnection Requests $20.00 HVAC $15.00 Re-Inspection (all) $30.00 per hour Water Usage Rates: Monthlv Rate Structure $3.95 Base Rate $1.29 per 1,000 for 1"3,000 Gallons $1.34 per 1,000 for 3,001-7,000 $1.38 per 1,000 for 7,001 - 12,000 $1.46 per 1,000 for 12,001- 20,000 ~ $1.62 per 1,000 for 20,001- 33,000 ~ $1.80 per 1,000 for 33,001- 67,000 $bG8 $2.13 per 1,000 for 67,001 and above G:\FINANCE\PROJECTS\Budget\Budget 2006\Fee Schedule 2006 - Final ClerX.DOC Page 14 MontWy Minimum Penalty/Late Payment $5.23 10% Water Usage Rates (Cont): Ouarterlv Rate Structure $9.14 Base Rate $1.29 per 1,000 for 1" 10,000 Gallons $1.34 per 1,000 for 10,001 - 20,000 $1.38 per 1,000 for 20,001 - 35,000 $1.46 per 1,000 for 35,001 - 60,000 ~ $1.62 per 1,000 for 60,001 - 100,000 $h+.) $1.80 per 1,000 for 100,001 - 200,000 $Ul& $2.13 per 1,000 for 200,001 and above Minimum per quarter PenaltyiLate Payment $10.42 10% Street Li htin Quarterly Charges: Urban Residential Areas Rural Residential Areas Commercial Pro e $6.50 per quarter $11.05 per quarter $6.50 er uarter Adopted by the City Council of the City of Andover this 18th day of April 2006. CITY OF ANDOVER Attest: Michael R. Gamache - Mayor Victoria V olk - City Clerk G:\FINANCE\PROJECTS\Budget\Budget 2006\Fee Schedule 2006 - Final Clerk.DOC Page 15 IIVottsho? ~~,( h. \6 i'" ~ \N\ {l-.,,,4 ~7 Mr. Russell reviewed areas of bad roads needing resurfacing, patching and curbing, but always hear residents don't want to pay for it. The overlays also need to be done for safety of the traffic on the roads and not just for the residents that live on the road. A discussion took place regarding the crack sealing projects and that Streets and Engineering Departments are looking at some areas that need to be changed from the project. Some of the roads are so bad that crack sealing doesn't really do any good on the road, so the money shouldn't be wasted on that type of road, but be put towards a road that would be better preserved. Mr. Russell questioned if we should look at paving more of the gravel roads in the city. We only have 7 miles of gravel road, but they are much more expensive to maintain than a paved road. The Sign Department works on a lot of signing for new developments and continues to work on the 9" street sign replacement program. The replacement of these signs is almost complete. Water and Sewer Deoartment Mr. Brian Kraabel, Utilities Supervisor, gave a brief update of2005 and stated staff information is in the packets. Reviewed water pumped and usage figures. Reviewed the 2005 water violations and stated seasonal staff did a very good job monitoring violators. ~ Mr. Kraabel reviewed the new legislation that was passed in 2005, that will affect the fee schedule for water users this year. The months of June, July and August will have an increase of $20.00 per million gallons pumped, which needs to be passed onto the users. Councilmember Trude questioned the 2006 fee schedule for the quarterly payment schedule versus the monthly payment schedule for water users. She felt the monthly payment users would be paying more in the long run. Mr. Dickinson said they would have the Finance Department look into it and check the fee schedule. Mr. Kraabel reviewed chemicals used to mix in the water to maintain correct levels as required by the State. The water also needs to be brought back into the water plant faster and the reclaim tank pump is too small to accomplish this. Staff is looking into what can be done to upgrade the pump. Local schools are touring the Water Treatment Plant often for educational purposes. This past week nine 4th grade classes toured the plant over a three-day period. Discussion took place regarding Tower 1 repair versus replacement. The tower was built in 1985/1986 and now needs to be painted inside and out, which has never been done. The estimated cost to rehab the tank is approximately $300,000.00 - $400,000.00. The tower is due to be replaced in 2008, so we will try to get by with using the existing tower until that time without any major expenditures toward a rehab. (3) CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Update 2005-2006 Council Goals DATE: April 25, 2006 Please refer to the attached table displaying all the 2004-2005 and 2005-2006 Council goals, I will provide a brief presentation at the meeting on the goals. The intent is that this information will assist the Council on the CIP and Budget guideline discussion. The Council will be asked to provide their 2006-2007 Goals at the May 23, 2006 workshop. Attachment Continuing Goals Goal # 2004-05 COUNCIL GOALS GROUP PRIORITY 1 New ordinance outlining screening, setbacks etc. when R-4 2.6 development comes up against R-l development. This item is being discussed at the April 25, 2006 Planning and Zoning meeting. 2 Ordinance increasing setbacks and screening requirements 2.6 where businesses bump up against residential development. This item was addressed as part of the zoning code revision project. There is also an agenda item on the April 25, 2006 Council Workshop to discuss this issue. 3 Review and discuss possibility of clustered housing. 2.2 The City Council would like to keep this on the radar, but as a lower priority. The Council may have some interest in one-acre lots. 4 Set up master plan for parks and public requirements in Rural Reserve area. 3.8 Staff made the potential developer of this area aware of these requirements. Various concept plans have been discussed at workshops. Staff will continue to review future proposals for this area and ensure that the Council's requirements are met. 5 Develop parks (sports facilities) in Andover Station North area. 3.4 A construction plan for 3 baseball fields for ages 12 and up was recently approved. It is anticipated that the fields will be ready for play in 2007. 6 Set tax rate for 2005 budl?:et that does not exceed 1.5 times 1 4/20/2006 Goal # 2004-05 COUNCIL GOALS GROUP PRIORITY CPI for Mpls. area. 3.8 The tax rate dropped for the 2005 budget. 7 Complete Civic Center on time and on budget. 3 The facility was open on time and only $50,000 over budget. 8 Schedule Council meetings at least once per year with the 3.2 Planning Commission, Park Board Commission and Community Center Advisory Commission. A joint meeting was held with the Park Commission on January 24th, 2005. Others will be scheduled. 9 Finalize working agreements with County Highway on rules 3.8 for Andover road accesses. Staff continues to work with the ACHD on getting timely responses to requests for comments. Correspondence was made to ACHD to request a meeting to improve the process. 10 Review policing activity and staff"mg levels for city in 2005. 2.4 A significant law enforcement analysis was just completed. Staffmg will be review again with the upcoming budget. 11 Construction activity at Andover North to beein in 2005. 3.2 Construction is substantially complete. The fmal lift of asphalt will be complete in early 2006. 12 Consider reduction of city ordinances by 5% (eliminate old, 1.8 outdated and condense others). The zoning code update is nearing completion. 13 154th & Hanson Intersection Improvements 2 2 4/20/2006 Goal # 2004-05 COUNCIL GOALS GROUP PRIORITY Construction is substantially complete. The final lift of asphalt and restoration will be completed in early 2006. 14 Explore development of the Rural Reserve; similar to Blaine 3.1 "The Lakes" project. a. Explore staging of development in the Rural Reserve. Plan out transportation & park needs. A tour of The Lakes project was done along with review of concept plans for the rural reserve area. 15 Evaluate the current Andover Family Funfest organization 1.6 structure. Continue to monitor and evaluate on an annual basis. The Community Center will be used as part of the Funfest this year. 16 Update the Transportation Plan for current issues. 2.8 Train tracks issues. The City has enlisted the servIces of SEH to research the no whistle zones. 17 Explore additional commercial/industrial sites for the 2.6 community. This continues as the rural reserve area is reviewed. 18 Consider modifying the current Sanitary Sewer Staging Plan 2.2 to provide additional growth planning options for properties within the approved MUSA boundaries. The sewer staging plan was reviewed and updated. 19 Consider exploring the construction of temporary traffic 2.6 sil!Dals & turn lane improvements. 3 4/20/2006 Goal # 2004-05 COUNCIL GOALS GROUP PRIORITY Council wanted to focus on Community Center access, Nightingale and 139th and Jay Street. Community Center and Jay Street are complete. Nightingale is being reviewed by Anoka County. 20 Consider support of the Fire Department's efforts to review 2.6 the need to have a daytime duty crew assigned to one of the stations. The Fire Chief applied for a federal grant as part of the 2006 budget process. 21 Update of the City's Financial Policies and consider having a 2.6 dual bond rating by Moodys and Standard & Poors. The City obtained a dual bond rating on 4/5/05. New Goals Goal # 2005-06 COUNCIL GOALS GROUP PRIORITY 1 Crosstown Boulevard turnback. Administration and Engineering are negotiating the [mal details 2.4 of a turnback with Anoka County. 2 Pursue upgrading the Crosstown Drive and Nightingale 3.6 intersection of Crosstown Boulevard. Also review options for South Coon Creek Drive intersections at Crosstown Boulevard and at Round Lake Boulevard. Administration is pursuing the purchase of properties along 4 4/20/2006 Crosstown, next to Nightingale, and Engineering is working with Anoka County to facilitate intersection upgrades. 3 Bunker Lake Boulevard area. 2 Administration and Community Development have explored various options and presented redevelopment concepts to the EDA 4 Pursue Wireless Internet. 2.6 Information Services presentations and research currently progressing. 5 Security requirements being met. 2.6 . Incident management training . Update City Emergency Plan . Terrorism issues training . Water System Security . Railroad hazardous material spill Required training is up to date. A significant effort has been made to update the Emergency Management Plan and to complete the Anoka County Hazard Mitigation Plan. 6 Train Whistle Issue 2.8 . Evaluate direction . The City has enlisted the services of SEH to research the no whistle zones 7 Limit Number of Townhomes in anyone 2iven Area. 3 Staff has researched the amount of townhomes to assist Council on determining acceptable density for the rural reserve. 8 Transportation fundine: fees/policies. 3.5 This is ongoing. A significant amount of discussion on this topic has taken place at Council workshops. 9 Open space referendum. 2.2 . How do they work? . What is it? 5 4/20/2006 Discussed at Council Workshops. A question relative to this topic will be part of the 2006 Community Survey. 10 Citizens Survey (Parks). 2 . Focus on current issues and progress. Discussed at Council Workshops. A question relative to this topic will be part of the 2006 Community Survey. 11 Restrict garbage pickup to one day a week. .8 Presentation made to the Council on a survey of other cities, no further action has been taken. 12 Website Goals. 2.3 . Update more often with current data . Create a Listserv to do e-mail blasts of community and city department updates A Listserv has been created to distribute agendas and minutes. Staffhas made efforts to be more current on updating the website. 13 Assess City Hall and Public Work needs. 2.6 Improvements are currently underway to upgrade various rooms and provide added security for City Hall. The Council has reviewed a concept plan for the Public Works campus. 14 Housing Codes issues 2.6 . Focus on maintaining housing stock. Addressed as part of the zoning code update. The City has secured CDBG funds to assist with housing updates. 15 "Water recreation areas" 2.4 . Explore if these are areas where the City can expand water recreation. Being reviewed as part of the rural reserve development concept plans. 16 Meet with Countv Commissioners to discuss mutual issues! 3.2 Council has regularly attended the Local Government Officials 6 4/20/2006 meetings. 17 Customer Service Survey. 1.8 Discussed at Council Workshops. Questions relative to this topic will be part of the 2006 Community Survey. 18 Look at the Dossibilitv of a Park Improvement Bond. 2.2 Discussed at Council Workshops. Questions relative to this topic will be part of the 2006 Community Survey. . 19 Research whether or not the City should start undertaking 2 Recreational Drogramming. This is reviewed annually and will again be reviewed as part of the 2007 budget orocess. 20 Pursue Funding for a railroad overpass at Bunker Lake 2.8 Boulevard. Discussed at Council Workshops. A question relative to this topic will be part of the 2006 Community Survey. 7 4/20/2006 @) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2007-2011 Capital Improvement Plan (CIP) Guidelines Discussion DATE: April 25, 2005 INTRODUCTION On April 12th, AdministrationlFinance conducted a kick-off meeting with Department Heads. At that meeting, discussion centered around the CIP development calendar and the need of other committees (Vehicle Purchasing & Facility Management Committees) and commissions (Parks & Community Center) to start their work. Also handed out at that meeting was the CIP policy adopted by the City Council. DISCUSSION Attached for the Council's reference are the following: 1. 2007-2011 CIP Development Calendar 2. Capital Improvement Policy 3. 2006 CIP Improvement Projects Update 4. 2006-2010 CIP Projects By Department and Funding Source Throughout the year it is anticipated that a significant amount of time will be spend on water/sewer infrastructure, transportation improvements, building maintenance, equipment and park and recreation needs. Each of these items will be supported by detailed cash flow analysis of funding sources and presented to the Council for review. At this time the Staff is seeking Council direction on what the Councils top priorities are the 2007-20 II CIP and what Staff should take into consideration before the presentation of a "Draft 2007-20 II CIP" in July. ACTION REOUESTED The Council is requested to review the various attachments, receive a brief presentation on progress, and provide direction to staff on Council priorities for the 2007-2011 CIP. -- <: 0 :;::l ell III III III ~ -0 -0 -0 ell ell ell tJ Q) Q) Q) Q) :r: :r: :r: c::: ~ ~ ~ "" III III III III <: II:: II:: <: <: -"II:: II:: II:: -0 -0 -0 -0 Q) Q) Q) .... ell ell ell ell ell E ell ell E E ell~ .l!l ell iI5 iI5 - Q) Q) Q) Q) t:: t:: t:: c..en en en :r: :r: :r: :r: ell - - ell ell -- - - Ul ~ "E "E "E 0. 0. 0. -<: Gl <: Q) '0 '0 Q) a> '0 0 '0 '0 '0 '0 c::: Q) Q) Q) Q) 0 <: <: 0 0 c: "w <: <: <: <: Q) Q) E Q) E E E - :l :l - - Q) :l III :l :l :l :l tJ tJ t:: tJ t:: t:: t:: 0 0 tJ 0'- 0 0 0 0 <: U U .~ ,~ UE u u u U <: <: ell <: ell ell ell 'E <: ell ell 0. ell 0. 0. 0. ~ ~ E E ell ~E ~ ~ ~ ~ <: <: Q) <: Q) Q) a> -0 -0 -0 <: ._ 0 u: u: 0 u: 0 0 0 <( (3 (3 <( <( u: uu u (3 (3 U -" ...; .... ell <: 0. III Q) ~ - <: <: 0 ,2 0 ro tJ ci ;= ~ -0 Q) 0 Q) <: Q) .J:: ":;; Q) ... .J:: III Q) E C'lI III -" .... "Cl .... E c.. 0 <: C U ?; 0 0 tJ oS! 'w Q) C'lI III '0 III .... III 'E u :l <: <: :l 0 tJ 0 E 'w 0:: - III 0, C :c u 0 .!!1 <: W Gl 0 .... u E 'C > E ~ .E E ell 0 Ul <: Q) Q, -0 c.. .2 0 .J:: III U C 0 ell -c U ro u "~ Z- Q) ~ <: :0 <~ .; :r: Q) ~ Q) .2 :::: .... ~ tJ 'e' :l ~ ell 0 Q) ro 0. u. Gl u <: 0. 5i c.. < Q) ~ E 5i N c::: 0. Q) c.. OC E Q) III III 5i I c.. .... u e! iii ':;; U U Q) tJ U ~~ ..; t:: 0. .:;; Q) I'- "" U Q) ~ ell ell III Cl ~ ~ Q) Q) ~ ':;; 0 c::: ~ ~ 'C ~ e :.c "e' "[ -" - 0. <: -c ~ ~ 0 .... 0 "" ~ 0 <: Q) Q) 0. III Q) Q) N 0 N Q) 0. 0. ell ;= U .... 0 E 'C ~ ~ Cii - c.. -" N I Cii iii c.. <: Q) .~ c.. c.. 0 Q) .... I .... :5 Q) 'i3.. <: ell I'- U ~ U ell .:;; 0 Q) ro II:: U u E 10: ~ -0 c.. I'- 0 ('II Q) '~ ;= E ell <: Q) c.. iij .~ ell - - E II:: .... .... - 0 0 .J:: Q) 0 iij 0 0 ell 'C ell 0 0 N U en Cl ;= 'C <: tJ 0 ~ I N III t-- ,~ 2 III III ;= ;= U III Cii '0 0. ;= a. 0 ~ c.. Q) 0 I Q) Q) Q) Q) ~ <: 0 Q) III ~ l;:: ell .:;; ':;; -0 Q) <: ':;; -0 0 0 0 U Q) -0 III Q) Q) <: Q) 10: :l .J:: 0 ('II N E .J:: 0. U .J:: .J:: ~ ~ ell .J:: - 0 Ul Q) -0 Q) III 0 -" .... .J:: ell I III ell :l Q) III III <: III U .... ell II:: tJ III .~ ~ ~ '0 '0 0 U <: 0 "0 "0 '0 I'- .c 0 ~ tJ tJ <: <: 'w 0 ~ ?; <: <: <: 0 , -0 tJ 0. Q) Q) Q) :;::l 0 Q) -" Q) Q) .~ B :l :l .!!1 .~ e! 023 :l :l :l N .... tJ ~ .~ ;= 0 0 E '0 0 0 0 ell :i2 tJ .... U U ell tJ U U U Q) Q) 0. 0. 0. <: ~ 0. 0. .:;; E 0. ~Q) ell ~ c.. .~ c.. c.. ~ ~ c.. ~ <: .~ :l ~ ~ ~ .... a> 0 .- 0 0 u <c (3 (3 0.... (3 0 c.. c.. c::: u u u u c.. ..., 0. U U U CD CD 0 0 0 0 N CD N CD CD CD CD 0 0 CD Gl CD- 0 0 oj 0 0 0 0 - 0 CD 0 CIl N CD N 0 ~ N N 0 N 0 C CD 0 N I rri 0 N 'C CD 0 ~ 0 0. CD CD 0 CD CD CD iij CD co N N N ~ ~ 0 <( CD 0 0 0 0 0 0 N :l cD N N N 0 0 0 N 0 0 0 N- .... .... .... .... .... .... I 0 N N N N N Cl Q) Q) Q) Q) N Q) a> N N :l .c .c .c .c .c N N oj oj N C'i 1'-- <( E E E E .... .c ~ ~ N ~ Q) E E ~ C") ~ N ~ ~ N III I Q) Q) 2 Q) .c >- >- >- Q) :l a. a. a. .9 Q) Q) "C 'C <: ~ ~ ~ Cl ~ 0. > > 0. 0. ell ell ell :l :l :l :l :l :l a> a> a> Q) tJ 0 0 <( <( :2: :2: :2: ..., ..., ..., ..., <( ..., en en en en 0 z z CD CITY OF ANDOVER FINANCIAL POLICIES C. Capital Improvement Policy 1. A Capital Improvements Program (CIP) will be developed for a period of five years. As resources are available, the most current year of the CIP will be incorporated into the current year operating budget as the Capital Improvements Budget (CIB). The CIP will be reviewed and updated annually. Years two through five are for planning purposes only. 2. The City will maintain its physical assets in a manner, adequate to protect the City's capital investment and to minimize future maintenance and replacement costs. The City will provide for maintenance and replacement from current revenues where possible. 3. To be considered in the Capital Improvements Program a project must have an estimated cost of at least $5,000 in one of the calendar years of the project. Projects may not be combined to meet the minimum standard unless they are dependent upon each other. Items that are operating expense (such as maintenance agreements, personal computer software upgrades, etc.) will not be considered within the CIP. 5. Capital projects, which duplicate other public and/or private service, will not be considered. 6. The City will identify the estimated costs and potential funding sources for each capital project prior to inclusion in the CIP. The operating costs to maintain capital projects shall be considered prior to the decision to undertake the capital projects. 7. Capital projects and/or capital asset purchases will receive a higher priority if they meet a majority of the following criteria: A. Mandatory project B. Maintenance project (approved replacement schedules) C. Improve efficiency D. Provide a new service E. Policy area project F. Broad extent of usage G. Length of expected useful life H. Positive effect on operation and maintenance costs I. Availability of county/state/federal grants J. Elimination of hazards (improves public safety) K. Prior conunitments 1. Replacement due to disaster or loss 9. The CIP is to be presented by the Finance Director annually to the City Council for approval. Any substantive change to the CIP after approval must be approved by the City Council. @ CITY OF ANDOVER 2006 Capital Improvement Plan Projects By Department Update Central Equipment AlC Recovery/RecyclingIRecharging Equipment $ 6,000 Purchased and in use Engineering New Development Projects 340.500 Ongoing Pedestrian Trail Maintenance 47.000 Summer 2006 GPS Equipment 40,000 Reviewing equipment options 427,500 Facility Management Carpet Replacement 10,000 Completed - Building Department area City Hall Garage Expansion 20,000 Drawing different proposals for Council input Auxiliary Power Generator 20,000 Completed Building A - Seal Floor 6,000 Summer project Cold Storage Bldg - Waterproof walls 8,000 Completed Mezzanine Area - Building A 20,000 Completed Public Works Development Planning 10,000 In process Electric Scissor Lift 25,000 Purchased and in use 119,000 Fire Department Rescue Truck 35,000 Truck ordered. wailing for box design Park & Recreation - Operations Replace/Repair Play Structures - Various Parks 40.000 In progress Vehicle Replacement - Cushman Truckster 22,000 Purchased and in use Vehicle Replacement - 1 ton Dump wI Snow Removal 60,000 Truck ordered Lawn Sweeper 30,000 Currently using demo units 152,000 Park & Recreation - Projects Woodland Estates 4th Park 15.000 Install & complete by April 2006 Fox Meadows Park 10,000 install Summer 2006 Prairie Knoll Park - Phase II 35,000 Bleachers installed Oakview Park 50,000 In progress, compieted by May 2006 Andover Station North Complex 642,386 Currently out for bids Annual Miscellaneous Projects 25,000 Ongoing 777.386 Sanitary Sewer Crosstown Blvd Trunk Sewer Line 353,650 Not to be constructed this year Storm Sewer Replacement - Street Sweeper #171 150,000 Purchased and in use Streets I Highways Annual Street Seal Coat Project 263,615 Project awarded~ Starting in Aug 2006 Annual Street Crack Seal Project 96,008 Project awarded. Starting in Apr 2006 Annual Street Mill and Ove~ay 736,454 Project postponed Annual Pavement Markings 14,000 Summer 2006 Municipal State Aid Routes I New & Reconstruct 1,554,400 Hanson Blvd - Bid in Oct 2006; 168th Ln - postponed County Intersection Upgrades & Traffic Signals 620,000 Design phase Vehicle Replacement - Dump Truck wI Snow Removal 190,000 Ordering Replacement- Vehicle Chipper 40,000 Purchased and in use Construct Bikeway I Walkway Corridors 60,000 Design phase 3,574,477 Water Rehabilitation of Wells 40,000 Summer 2006 Vehicle Replacement - 1 ton Van 40,000 Truck ordered, wailing for box<iesign Water System Security Improvements 15,000 Summer 2006 95,000 $ 5,690,013 ~ Capital Plan City of Andover, MN PROJECTS BY DEPARTMENT AND FUNDING SOURCE 2006 thru 2010 Department Project# Priority 2006 2007 2008 2009 2010 Total Buildinl!: Replacement - Blazer #5 07-42400-01 2 22,000 22,000 Equipm.nt Bond 22,000 22,000 Building Total 22,000 22,000 Central Equipment AlC RecoverylRecyding/ Recharging Equipment 06-49950-01 6,000 6,000 C.ntral Equipm.nt Fund 6,000 6,000 Canopy for Fuel Island 09-49950-01 3 30,000 30,000 C.ntral Equipm.nt Fund 30,000 30,000 Central Equipment Total 6,000 30,000 36,000 Enl!:ineerinl!: New Development Projects 06-42000-01 340,500 351,000 241,000 248,000 300,000 1,480,500 S...... Tronk Fund 170,250 175,500 120,500 124,000 156,000 7411,256 Water Tronk Fund 170,256 175,560 120.500 124,000 156,000 7411,256 Pedestrian Trail Maintenance 06-42000-02 47,000 48,000 49,000 50,000 51,000 245,000 R & B - p.deslrian T",il ~,ooo 48,000 49,000 56,000 51,000 245,000 GPS 06-42000-03 40,000 40,000 Capital Projecf3 Levy 5,000 5,000 O"'inag. & lIapping Fund 5,000 5,000 Parlr Improvement Fund. 5,000 5,000 R&B-ReslllYe 5,000 5,000 ROW lJtJ7ity lIanagement 5,000 5,000 Sanitary Sewer Fund 5,000 5,000 SIonn S...... Fund 5,000 5,000 Water Fund 5,000 5,000 Replacement - T olal Station 09-42000-02 21,000 21,000 Equipment Bond 21,000 21,000 Replacement - Blazer #11 09-42000-03 2 30,000 30,000 Equipm.nt Bond 30,000 30,000 Engineering Total 427,500 399,000 290,000 349,000 351,000 1,816,500 Facility Manal!:ement Carpet Replacement 06-41940-01 2 10,000 10,000 10,000 30,000 Capital Projecf3 L.vy 10,000 10,000 G.ne",1 Fund 10,000 10,000 20,000 City Hall Garage Expansion 06-41940-02 20,000 20,000 Capital Projecf3 Levy 20,000 20,000 Auxiliary Power Generator 06-41940-03 20,000 20,000 ~ Department Project# Priority 2006 2007 2008 2009 2010 Total Capital Equipment ResOMl 20,000 20,000 Building A - Seal Floor 06-41960-01 6,000 7,000 8,000 21,000 Capital Projects Levy 6,000 6,000 Genefll Fund 1,000 1,000 15,000 Cold Storage Bid-Waterproof Walls 06-41960-02 8,000 8,000 Capital Projects Levy 1,000 1,000 Mezzanine Area - Building A 06-41960-03 2 20,000 20,000 Capital Projects Levy 20,000 20,000 Public Works Development Planning 06-41960-04 10,000 10,000 Capital Projects Levy 10,000 10,000 Eiectric Scissor Lift 06-41960-05 25,000 25,000 Equipment Bond 20,000 20,000 Water Fund 5,000 5,000 Fire Sl. #2 Addition and Parking Lot Improve. 07-41950-01 2 450,000 450,000 G.O. Bond 450,000 450,000 Surface Seal all Brick Structures 08-41940-01 39,500 39,500 Capital Projects Levy 22,000 21,000 Water Fund 11,500 11,SOO Land Purchase 08-41960-01 515,217 515,217 Building Fund 515,211 515,211 Facility Management Total 119,000 460,000 571,717 8,000 1,158,717 Fire Rescue Trucks 06-42200-01 35,000 40,000 75,000 Equipment Bond 35,000 41),000 15,000 New Mobile Data Tenninals in Fire Trucks 07-42200-01 2 30,000 30,000 Equipment Bond 30,000 30,000 Waterllce rescue boat 07-42200-02 20,000 20,000 Equipment Bond 20,000 20,000 Replacement - Hydraulic Rescue Equipment 07-42200-03 2 30,000 30,000 Equipment Bond 30,000 30,000 Hose WasherfT ester 07-42200-04 2 8,000 8,000 Equipment Bond 1,000 1,000 Replacement - Fire Marshall Vehicle 08-42200-01 2 30,000 30,000 Equipment Bond 30,000 30,000 Replacement - Fire Tanker #31 08-42200-02 295,000 295,000 Equipment Bond 295,000 295,000 Replacement - Fire Engine #11 09-42200-01 400,000 400,000 Equipment Bond 400,000 400,000 Replacement - Ladder Truck #11 10-42200-01 850,000 850,000 Equipment Bond lSO,OOO 150,000 Replacement - Fire Chiefs Vehicle 10-42200-02 2 40,000 40,000 Equipment Bond 41),000 41),000 Fire Total 35,000 128,000 325,000 400,000 890,000 1,778,000 Park & Rec - Operations Replacement - Cushman Truckster #546 06-45200-01 22,000 22,000 Equipment Bond 22,000 21,000 Replacement - 1-lon Dump wI Snow Removal #511 06-45200-02 60,000 60,000 Equipment Bond 60,000 60,000 Lawn Sweeper 06-45200-03 30,000 30,000 Equipment Bond 30,000 30,000 Department Project# Priority 2006 2007 2008 2009 2010 Total Replace/Repair Play Structures - Various Parks 0645200-04 2 40,000 40,000 40,000 40,000 40,000 200,000 Capital Pmjects Levy 411,000 411,000 Ge"""I Fund 411,000 411,000 411,000 411,000 160,000 Replacement - Se~-Propelled 48' Sweeper 07-45200-01 2 20,000 20,000 Equipment Bond 20,000 20,000 Park & Rec - Operations Total 152,000 60,000 40,000 40,000 40,000 332,000 Park & Rec - Projects Woodland Estates 4th Pari< 0645201-01 15,000 15.000 Part Improvement Funds 15,000 15,000 Fox Meadows Pari< 0645201-02 10,000 10,000 Part Improvement Funds 10,000 10,000 Prairie Knoll Pari< - Phase II 06-45201-03 35,000 150,000 185,000 Part Improvement Funds 35,000 1511,000 1B5,ooo Oakview Pari< 0645201-04 50,000 50,000 Part Improvement Funds 511,000 50,000 Andover Station North Complex 06-45201-05 642,386 760,080 1,402,466 G.O. Bond 642,3B6 642,3B6 Part Improvement Fund. 760,080 760,OBO Annual Miscellaneous Projec1s 06-45201-99 25,000 25,000 25.000 25,000 25,000 125,000 Part Impnwement Funds 25,000 25,000 25,000 25,000 25,000 125,000 Terrace Pari< 07-45201-01 55,000 55,000 Part Improvemont Fund. 55,000 55,000 Crooked Lake Boat Landing 07-45201-02 125,000 125,000 DNR Grant 20,000 20,000 Pert Improvement Fund. 105,000 105,000 Strootman Pari< 08-45201-01 100,000 100,000 Pri Improvement Funds 100,000 100,000 Forest Meadows Pari< 08-45201-02 25,000 25,000 Part Improvement Funds 25,000 25,000 Andover Uons Pari< 09-45201-01 85,000 85,000 Pert Improvement Fund. B5,OOO B5,OOO Hawkridge Pari< Improvements 10-45201-01 500,000 500,000 Pert Improvement Fund. 500,000 500,000 Park & Rec - Projects Total m,386 965,080 150,000 260,000 525,000 2,677,466 Plannin2 & Zonin2 Replacement - Ford Taurus #15 07-41910-01 2 20,000 20,000 Equipment Bond 20,000 20.000 Planning & Zoning Total 20,000 20,000 Sanitary Sewer Crosstown Blvd Trunk Sewer Line 06-49450-01 353,650 353.650 So_7runk Fund 353,650 353,6511 Yellow Pine Lift Station 08-49450-01 600,000 600,000 Sewer Re.,.lJU. Bonds 600,000 600,000 Sanitary Sewer Total 353,650 600,000 953,650 Storm Sewer Replacement - Street Sweeper #171 0643150-01 150,000 150,000 Capital Pmjects Levy 511,000 511,000 Department Project# Priority 2006 2007 2008 2009 2010 Total Equipment Sond 100.000 100,000 Storm Sewer Total 150,000 150,000 Street Sh!:ns Replacement- Sign Truck #410 07-43170-01 2 75,000 75,000 Equipment Bond 75,000 75,000 Street Signs Total 75,000 75,000 Streets I Hiehways Annual Street Seal Coat Project 06-43100-01 263,615 203,084 550,569 471,092 313,212 1,801,572 Construction Seal Coat Fund 29,726 6,B07 9~220 78,330 4,791 215,B74 R & S - Crack Seal & Seal Coat 233,BB9 1H,277 454,349 392,762 30B,421 1,5B5,691 Annual Street Crack Seal Project 06-43100-02 96,008 204,786 175,225 116,500 117,556 710,075 Construction Seal Coat Fund 5,000 1~261 13,243 B10 35,321 R & B - Crack Seal & Sea' Coot 91,001 11B,51B 161,912 115,690 117,556 674,754 Annual Street Mill and Overlay 06-43100-03 736,454 1,027,052 967,705 835,228 740,138 4,306,577 Assessments 164,704 3B9,014 337.235 20,602 112,362 1,023,917 R & B - Overlays 571,750 63B,03B 630,470 B14,626 627,776 3,2B2,66O Annual Pavement Markings 06-43100-04 14,000 15,000 16,000 17,000 18,000 80,000 R&B-R..tnIO 14,000 15,000 1~000 17,000 1B,OOO BO,OOO Munidpal State Aid Routes I New & Reconstruct 06-43100-05 1,554,400 859,150 2,608,000 5,021,550 Assessments 1BO,000 25,000 20B,5OO 413,500 FedenJl Fumb 270,000 B25,OOO 1,095,000 Municipal Stale Aid Fund. 1,1ru,4OO B34,15O 1,574,500 3,513,050 Signal Upgrade - Bunker Lake BlvdIRound Lake Blvd 06-43100-06 20,000 20,000 Municipal Stale Aid Fund. 10,000 10,000 Other Municlpal/ly 10,000 10,000 Intersection Upgrades 06-43100-07 600,000 400,000 1,000,000 Assessments 200,000 200,000 Municipal Stale Aid Funtb 400,000 400,000 BOO,OOO Dump Truck wI Snow Removal 06-43100-09 190,000 190.000 Equipment Bond 190,000 190,000 Replacement- Tree Chipper #509 06-4310a-10 40,000 40,000 Equipment Bond 40,000 40,000 Construct Bikewayl Walkway Corridors 06- TRAIL-01 60,000 60,000 100,000 230,000 75,000 525,000 flail Funds 60,000 60,000 100,000 230,000 75,000 525,000 Replacement - Dump Truck wI Snow Removal #197 07-43100-01 200,000 200,000 Equipment Bond 200,000 lO0,OOO Se~ contained spray patcher 07-43100-02 150,000 150,000 Equipment Bond 150,000 150,000 Replacement - Dump Truck wI Snow Removal #195 07-43100-03 200,000 200,000 Equipment Sond 200,000 200,000 Replacement - Hot Asphatt Box 08-43100-01 40,000 40,000 Equipment Sond 40,000 40,000 Streets I Highways Total 3,574,477 2,059,922 3,108,649 4,277,820 1,263,906 14,284,774 Water Replacement-1-ton Van #67 06-49400-01 40,000 40,000 Water Fund 40,000 40,000 Rehabilitation of Wells 06-49400-02 40,000 45,000 45,000 50,000 50,000 230,000 WeterFund 40,000 45,000 45,000 50,000 50,000 230,000 Water System Security Improvements 06-49400-03 15,000 15,000 Water Fund 15,000 15,000 Department Pro j ect# Priority 2006 2007 2008 2009 2010 Total Water Tower Painting 07-49400-01 350,000 350,000 Capital Equipment Resf1fV8 242,000 242,000 Watw Trunk Fund 108,000 108,000 1431ll Ave Water Main Improvements 07-49400-02 83,000 83,000 Watw Trunk Fund 83,000 83,000 Construct Water Tower 08-49400-01 2,950,000 2,950,000 W,tw Revenue Bonds 2,950,000 2,950,000 Water Main along South Coon Creek Drive 09-49400-01 500,000 500,000 Watw Trunk Fund 500,000 500,000 Demolish 500,000 Gallon Water Tower 09-49400-02 175,000 175,000 Watw Trunk Fund lT5,ooo 175,000 Chapman's Addition Water Main Improvements 09-49400-03 325,000 325,000 Assessments 325,000 325,000 Smith.s Green Acres Water Main Improvements 09-49400-04 572,000 572,000 Assessments 572,000 572,000 Water Total 95,000 478,000 2,995,000 1,622,000 SO,OOO 5,240,000 GRAND TOTAL 5,690,013 4,667,002 8,080,366 6,978,820 3,127,906 28,544,107 LB 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2007 Budget Guideline Discussion DATE: April 25, 2006 INTRODUCTION City Departments will soon start preparing for the 2007 Annual Operating Budget Development process and is looking to the City Council to establish the Council's guidelines for the preparation of the 2007 Annual Operating Budget. DISCUSSION The following are some suggested 2007 Budget Development guidelines for your consideration (consistent with the past few years): 1) A commitment to maintain or reduce the City Tax Capacity Rate, utilizing recent market value growth to meet the needs of the organization and positioning the City for long-term, competitiveness, staffing and capital requirements through sustainable revenue sources and operational efficiencies. 2) A fiscal goal that works toward establishing the General Fund balance for working capital at no less than 35% of planned 2007 General Fund expenditures. 3) A commitment to limit the 2007 debt levy to no more than 25% of the gross tax levy and a commitment to a detailed city debt analysis to take advantage of alternative financing consistent with the City's adopted Debt Policy. 4) A comprehensive review ofthe condition of capital equipment to ensure that the most cost- effective replacement schedule is followed. Equipment will be replaced on the basis of a cost benefit analysis rather than a year based replacement schedule. 5) A team approach that encourages strategic planning to meet immediate and long-term operational, staffing, infrastructure and facility needs. 6) A management philosophy that actively supports the implementation of Council policies and goals, and recognizes the need to be responsive to changing community conditions, concerns and demands in a cost effective manner. ACTION REOUIRED The Council is requested to review the aforementioned proposed Budget Development guidelines, discuss whether or not they are appropriate for developing the 2007 Annual Operating Budget, and provide additional comments or direction to staff. -- G) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: James Dickinson, City Administrator FROM: Dana Peitso, Human Resources Manager SUBJECT: Approve Updating Employee Personnel Policies DATE: April 25, 2006 INTRODUCTION Due to some changes the Department of Labor (DOL) made in April 2004 to the Fair Labor Standards Act (FLSA), Human Resources would like to make some minor changes and/or clarifications to the current City of Andover Personnel Policy. DISCUSSION The last update to the Andover Personnel Policy was in March of2002. In response to the clarification of the FLSA regulations by the DOL, and to clarify other minor issues, the Human Resources Manager recommends making the following changes to the Employee Personnel Policy, all recommended changes are underlined: See. 2. Definitions. (2) Employee: An individual employed in a permanent position and has successfullv passed probation. (This is a clarification of the current policy because they are considered "at-will employees" until after successful completion of a probationary period). Sec. 12. Regular Hours oeWork. (b) City employees are permitted a paid 15 minute break during a 4 hOUT shift Anvone working in excess of 6 hOUTS is allowed to take an unpaid 3D-minute lunch. Emplovees are permitted to combine the paid I5-minute breaks and the unpaid 3D-minute lunch. so that they may take I hOUT off during the day (I hOUT lunch period). If an emplovee works through lunch. or chooses not to take a lunch. they may leave 30 minutes earlv (with supervisor permission) at the end of the day or they can submit their time as actuallv worked. (This is to comply with the FLSA Definition of HOUTS Worked in the attached sheet from the Legue of Minnesota Cities (LMC) and DOL Fact Sheet #22) Sec. 13. Overtime. (c) In order to eam overtime. emplovees must work at least 40 hOUTS during the workweek. Emplovees cannot use vacation. annual leave. sick leave or compensatorY time to earn more compensatorY time. (This is also a clarification of FLSA, please see attached information from the LMC and DOL Fact Sheet #23) Sec. 15. Employee Benefits. (a) Only full-time employees shall be eligible to receive sick leave, vacation, annual leave, insurance benefits, paid holidays and other benefits as defined under the appropriate provisions of this ordinanee policv. (Clarification only, this is not an ordinance) Sec. 22. Funeral Leave. (a) 3 days Paid - Immediate family up to 24 hours total (Clarification only since some employees work 4-10 hour days and others work 5-8 hour days) Sec. 33.2 Travel Reimbursement a) Mileage and meal allowance advaJleemeRts llf-reimbursements will be established at the current IRS rates. (Clarification only since we do not provide advancements for employee mileage or meals) b) Receipts for miscellaneous travel expenses (i.e. parking fees, cab fares) are necessary for the employee to be reimbursed. (No change) c) At the discretion of the Department Head. a report outlining the content of the seminar must be filed with the departmeRt head ar City f.dminiGtFator within two weeks after returning from an out of the Metropolitan area conference. (Clarification only since this has not been enforced, but could be at the request of the Department Head). Sec.38. "Out of the City" Use of Vehicles Puhlie Works Department !lnll Fire Department Duty Yse. (c) Other City Vehicle Use. At the discretion of the City Administrator. it is in the best interest of the City that emplovees holding certain positions within the City are provided with a vehicle on a continuous basis. Those City Departments where this continuous vehicle use is allowed are Building. Fire and Public Works. due to the on-call. 24/7 nature of the work thev perform. Such use of a City-owned vehicle is subiect to all Federa] and State income tax regulations. When such vehicle is provided. it shall be used for City business on]v. No vehicles shall be used for persona] use. City vehicles can also be used out of the seven-county metro area for work-related issues. such as training. seminars. etc. A vehicle can be used bv City emplovees to insure an efficient response to the community. (This is in response to the September 21,2005, storm where specific employees were required to take vehicles home in order to efficiently perform their positions. This clarification is needed to ensure that no one is violating City policy in an emergency situation). RECOMMENDATION Please consider approving the updates to the Employee Personnel Policy. Respectfully submitted, ,AO~~ Dana Peitso Page 1 of3 _."'\ U.S. Department of Labor ~/ Employment Standards Administration '.. Wage and Hour Division Fact Sheet #22: Hours Worked Under the Fair Labor Standards Act (FLSA) This fact sheet provides general information concerning what constitutes compensable time under the FLSA. The Act requires that employees must receive at least the minimum wage and may not be employed for more than 40 hours in a week without receiving at least one and one-half times their regular rates of pay for the overtime hours. The amount employees should receive cannot be determined without knowing the number of hours worked. Definition of "Employ" By statutory definition the term "employ" includes "to suffer or permit to work." The workweek ordinarily includes all time during which an employee is necessarily required to be on the employer's premises, on duty or at a prescribed work place. "Workday", in general, means the period between the time on any particular day when such employee commences his/her "principal activity" and the time on that day at which he/she ceases such principal activity or activities. The workday may therefore be longer than the employee's scheduled shift, hours, tour of duty, or production line time. Application of Principles Employees "Suffered or Permitted" to work: Work not requested but suffered or permitted to be performed is work time that must be paid for by the employer. For example, an employee may voluntarily continue to work at the end of the shift to finish an assigned task or to correct errors. The reason is immaterial. The hours are work time and are compensable. Waiting Time: Whether waiting time is time worked under the Act depends upon the particular circumstances. Generally, the facts may show that the employee was engaged to wait (which is work time) or the facts may show that the employee was waiting to be engaged (which is not work time). For example, a secretary who reads a book while waiting for dictation or a fireman who plays checkers while waiting for an alarm is working during such periods of inactivity. These employee have been "engaged to wait." On-Call Time: An employee who is required to remain on call on the employer's premises is working while "on call." An employee who is required to remain on call at home, or who is allowed to leave a message where he/she can be reached, is not working (in most cases) while on call. Additional constraints on the employee's freedom could require this time to be compensated. Rest and Meal Periods: Rest periods of short duration, usually 20 minutes or less, are common in industry (and promote the efficiency of the employee) and are customarily paid for as working time. These short periods must be counted as hours worked. Unauthorized extensions of authorized work breaks need not be counted as hours worked when the employer has expressly and unambiguously communicated to the employee that the authorized break may only last for a specific length of time, that any extension of the break is contrary to the employer's rules, and any extension of the break will be punished. Bona fide meal periods (typically 30 minutes or more) generally need not be compensated as work time. The employee must be completely relieved from duty for the purpose of eating regular meals. The employee is not relieved if he/she is required to perform any duties, whether active or inactive, while eating. Sleeping Time and Certain Other Activities: An employee who is required to be on duty for less http://www.dol.gov/esa/regs/compliance/whd/printpage.asp?REF=whdfs22.htm 4/19/2006 Page 2 of3 than 24 hours is working even though he/she is permitted to sleep or engage in other personal activities when not busy. An employee required to be on duty for 24 hours or more may agree with the employer to exclude from hours worked bona fide regularly scheduled sleeping periods of not more than 8 hours, provided adequate sleeping facilities are furnished by the employer and the employee can usually enjoy an uninterrupted night's sleep. No reduction is permitted unless at least 5 hours of sleep is taken. Lectures, Meetings and Training Programs: Attendance at lectures, meetings, training programs and similar activities need not be counted as working time only if four criteria are met, namely: it is outside normal hours, it is voluntary, not job related, and no other work is concurrently performed. Travel Time: The principles which apply in determining whether time spent in travel is compensable time depends upon the kind of travel involved. Home To Work Travel: An employee who travels from home before the regular workday and returns to his/her home at the end of the workday is engaged in ordinary home to work travel, which is not work time. Home to Work on a Special One Day Assignment in Another City: An employee who regularly works at a fixed location in one city is given a special one day assignment in another city and returns home the same day. The time spent in traveling to and returning from the other city is work time, except that the employer may deduct/not count that time the employee would normally spend commuting to the regular work site. Travel That is All in the Day's Work: Time spent by an employee in travel as part of his/her principal activity, such as travel from job site to job site during the workday, is work time and must be counted as hours worked. Travel Away from Home Community: Travel that keeps an employee away from home overnight is travel away from home. Travel away from home is clearly work time when it cuts across the employee's workday. The time is not only hours worked on regular working days during normal working hours but also during corresponding hours on nonworking days. As an enforcement policy the Division will not consider as work time that time spent in travel away from home outside of regular working hours as a passenger on an airplane, train, boat, bus, or automobile. Typical Problems Problems arise when employers fail to recognize and count certain hours worked as compensable hours. For example, an employee who remains at his/her desk while eating lunch and regularly answers the telephone and refers callers is working. This time must be counted and paid as compensable hours worked because the employee has not been completely relieved from duty. Where To Obtain Additional Information This publication is for general information and is not to be considered in the same light as official statements of position contained in the regulations. For additional information, visit our Wage-Hour website: httR://www.waqehour.dol.qov and/or call our Wage-Hour toll-free information and helpline, available 8am to Spm in your time zone, 1-866-4USWAGE (1-866-487-9243). This is one of a series of fact sheets highlighting U.S. Department of Labor programs. It is intended as a general description only and does not carry the force of legal opinion. http://www.dol.gov/esa/regs/compliance/whd/printpage.asp?REF=whdfs22.htm 4/19/2006 Page 3 on u.s. Department of Labor Frances Perkins Building 200 Constitution Avenue, NW Washington, DC 20210 1-866-4-USWAGE, TTY: 1-877-889-5627 COfltac~Us http://www.dol.gov/esa/regs/compliance/whd/printpage.asp?REF=whdfs22.htm 4!l9/2006 Page 1 of2 CIJ.,.\ U.S. Department of Labor .. ."'" .f Employment Standards Administration . ,.' Wage and Hour Division Fact Sheet #23: Overtime Pay Requirements of the FLSA This fact sheet provides general information concerning the application of the overtime pay provisions of the FLSA. Characteristics An employer who requires or permits an employee to work overtime is generally required to pay the employee premium pay for such overtime work. Requirements Unless specifically exempted, employees covered by the Act must receive overtime pay for hours worked in excess of 40 in a workweek at a rate not less than time and one-half their regular rates of pay. There is no limit in the Act on the number of hours employees aged 16 and older may work in any workweek. The Act does not require overtime pay for work on Saturdays, Sundays, holidays, or regular days of rest, as such. The Act applies on a workweek basis. An employee's workweek is a fixed and regularly recurring period of 168 hours -- seven consecutive 24-hour periods. It need not coincide with the calendar week, but may begin on any day and at any hour of the day. Different workweeks may be established for different employees or groups of employees. Averaging of hours over two or more weeks is not permitted. Normally, overtime pay earned in a particular workweek must be paid on the regular pay day for the pay period in which the wages were earned. The regular rate of pay cannot be less than the minimum wage. The regular rate includes all remuneration for employment except certain payments excluded by the Act itself. Payments which are not part of the regular rate include pay for expenses incurred on the employer's behalf, premium payments for overtime work or the true premiums paid for work on Saturdays, Sundays, and holidays, discretionary bonuses, gifts and payments in the nature of gifts on special occasions, and payments for occasional periods when no work is performed due to vacation, holidays, or illness. -.. * Earnings may be determined on a piece-rate, salary, commission, or some other basis, but in all such cases the overtime pay due must be computed on the basis of the average hourly rate derived from such earnings. This is calculated by dividing the total pay for employment (except for the noted statutory exclusions) in any workweek by the total number of hours actually worked. Where an employee in a single workweek works at two or more different types of work for which different straight-time rates have been established, the regular rate for that week is the weighted average of such rates. That is, the earnings from all such rates are added together and this total is then divided by the total number of hours worked at all jobs. Where non-cash payments are made to employees in the form of goods or facilities, the reasonable cost to the employer or fair value of such goods or facilities must be included in the regular rate. Typical Problems Fixed Sum for Varying Amounts of Overtime: A lump sum paid for work performed during overtime http://www.dol.gov/esa/regs/compliance/whd/printpage.asp?REF=whdfs23.htm 4/19/2006 Page 2 of2 hours without regard to the number of overtime hours worked does not qualify as an overtime premium even though the amount of money paid is equal to or greater than the sum owed on a per- hour basis. For example, no part of a flat sum of $90 to employees who work overtime on Sunday will qualify as an overtime premium, even though the employees' straight-time rate is $6.00 an hour and the employees always work less than 10 hours on Sunday. Similarly, where an agreement provides for 6 hours pay at $9.00 an hour regardless of the time actually spent for work on a job performed during overtime hours, the entire $54.00 must be included in determining the employees' regular rate. Salary for Workweek Exceeding 40 Hours: A fixed salary for a regular workweek longer than 40 hours does not discharge FLSA statutory obligations. For example, an employee may be hired to work a 45 hour workweek for a weekly salary of $300. In this instance the regular rate is obtained by dividing the $300 straight-time salary by 45 hours, resulting in a regular rate of $6.67. The employee is then due additional overtime computed by multiplying the 5 overtime hours by one-half the regular rate of pay ($3.335 x 5 = $16.68). Overtime Pay May Not Be Waived: The overtime requirement may not be waived by agreement between the employer and employees. An agreement that only 8 hours a day or only 40 hours a week will be counted as working time also fails the test of FLSA compliance. An announcement by the employer that no overtime work will be permitted, or that overtime work will not be paid for unless authorized in advance, also will not impair the employee's right to compensation for compensable overtime hours that are worked. Where to Obtain Additional Information This publication is for general information and is not to be considered in the same light as official statements of position contained in the regulations. Copies of Wage and Hour publications may be obtained by contacting the nearest office of the Wage and Hour Division listed in most telephone directories under U. S. Government, Department of Labor or by calling our toll free number 1-866- 4USWAGE. u.s. Department of Labor Frances Perkins Building 200 Constitution Avenue, NW Washington, DC 20210 1-866-4-USWAGE, TTY: 1-877-889-5627 c:ol1_tact_U!; http://www.dol.gov/esaJregs/compliance/whd/printpage.asp?REF=whdfs23.htm 4/19/2006 League of Minnesota Cities 145 University Avenue West. St Paul, MN 55103-2044 (651) 281-1200 . (800) 925-1122 Fax: (651) 281-1299 . TOD: (651) 281-1290 www.lmnc~org HUMAN RESOURCES AND BENEFITS INFORMATION Fair Labor Standards Act (FLSA): An Overview Coverage. All cities are covered by the Fair Labor Standards Act (29 U.S.C.A. ~20I-2I9). However, some employees are "exempt" from the overtime provisions of the Act. For more information determining "exempt" vs. "non-exempt" status under the FLSA, see Fair Labor Standards Act: Determining Exempt vs. Non-Exempt Status. Requirements. The FLSA requires cities to: · Pay at least the federal minimum wage (currently $5.l5/hour) to all non-exempt employees for all hours worked. . Pay at least one and one-halftimes the employee's regular rate of pay for all hours worked over 40 in the workweek OR grant compensatory time off at the rate of one and one-half hours off for each hour worked over 40 in the workweek (words in italics are defined below). . Pay overtime wages on the regular payday for the pay period in which the wages were earned. . Comply with the child labor standards. . Comply with the record-keeping requirements. Note: Many cities pay overtime for hours worked over eight in one day; however this is not a requirement ofthe FLSA (except for certain municipal hospitals and nursing homes; see Fact Sheet #2). Some cities have this requirement in their personnel policies or union agreements. These should be honored unless and until they are changed. Definition of "Hours Worked." Includes all hours that the employee actually performs duties that are for the benefit of the city, including: · Rest periods or "breaks" of 20 minutes or less. · Meetings and training programs. · Travel between work sites during the work day. · Time spent performing duties after hours or on weekends due to emergencies (call backs). · Any time performing duties outside of the normal shift, even if it is not "authorized" (although unauthorized hours must be compensated, nothing precludes an employer from taking disciplinary action for failure to follow work schedule and work expectations). 't ,\_~{t .~~ All of the "hours worked" must be added together to determine if the employee exceeded 40 hours in one workweek. When computing "hours worked," you do not need to include time that JIf ~ the employee was gone for vacation, sick leave or holidays, even if the time off is paid time off. T Although some cities have policies or union contracts that require such hours to be included, it i not required under the FLSA. There are also several examples of time that does not have to be included as "hours worked:" · On-call hours where the employee wears a beeper and is free to come and go as he/she chooses or merely leaves a telephone number where he/she can be reached but is not required to wait by the phone. . Meal periods of at least one-half hour where the employee is not performing any work. · Ordinary home to work travel; Regular rate of pay: The regular rate of pay includes all compensation for employment, including base wages, longevity pay, on-call or standby pay, educational incentive pay, and most other forms of pay. It does not, however, include tuition or expense reimbursement. Work week. The workweek can be any period of time that the city chooses consisting of seven days in a row. It can begin at any time of day. However, the city must consistently use the same seven-day period (for example, Sunday at 12:00 a.m. through Saturday at I I :59 p.m. of every week). The city can also have different workweeks for different groups of employees as long as each employee group is told what their workweek is and it is documented in writing. Compensatory time off. Cities are not required to provide the option of compensatory time off in lieu of paid overtime. (Be aware that a city policy or union contract may require the city to provide this option.) As noted above, under certain circumstances, a city may give compensatory time off in lieu of paid overtime. Cities may do this when it is: · Established as a term or condition of employment (at time of hire). · Negotiated under a collective bargaining agreement; or . Mutually agreed upon with individual employees, before the overtime hours are worked. The employee must be allowed to take compensatory time off at hislher convenience. A compensatory time-off request cannot be denied unless it is an "undue hardship" for the city. (Courts have ruled that having to call in another employee at an overtime rate of pay does not constitute an undue hardship.) Cities cannot establish "use it or lose it" policies for compensatory time earned in lieu of overtime. The FLSA sets a limit of 240 hours of compensatory time for most employees (I 60 hours at time and one-half). Police and fire employees have a higher limit (see Fact Sheet #3). Most cities set a lower limit (e.g., 40 hours) because of the difficulty of granting employees so much time off. Remaining compensatory time must be paid at the time the employee terminates employment at what may be a higher rate of pay, so the cost of payout increases over time. To avoid this, some cities periodically "pay oft" compensatory time (for example, paying off all compensatory time balances each December before starting the new year). This should be established in writing as a city policy and/or in a union agreement. Child labor standards. The FLSA has certain restrictions on the type of work and the hours of work that may be performed by minors. The requirements of the FLSA must be coordinated with state laws on child labor. For more detailed information, see the HR Reference Manual on the LMC web site at: www.lmnc.org. Youth minimum wage. Cities may pay a "youth minimum wage" of not less than $4.25 an hour to employees who are under 20 years of age during the first 90 consecutive calendar days after initial employment. The city cannot displace an employee to hire someone at the youth minimum wage. Record-keeping requirements. The FLSA requires employers to: · Display their minimum wage poster (go to www.doI.gov to download a copy). · Maintain detailed records of hours worked and wages paid to non-exempt employees and similar records on exempt employees, including: name, employee number, home address, birth date if under 19, sex, occupation, workweek, regular rate of pay, hours worked each day and total for week, total daily or weekly straight time earnings, total premium pay for overtime, total additions to or deductions from wages each pay period, total wages paid each pay period, and date of payment and the pay period covered. · Maintain records on compensatory time earned, used and paid in cash as well as union agreements regarding compensatory time, even if they are verbal agreements. . Preserve payroll records and union agreements for at least three years. HR & Benefits 8/2004 @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: evelopment ud-- SUBJECT: Screening of Commercial Properties from Residential DATE: April 25, 2006 INTRODUCTION At the last Council meeting, a suggestion was made to bring back to the Council for discussion how we might better screen commercial from residential. This memo is written to relate to the Council what has been done regarding this issue over the past few years. DISCUSSION Prior to the Code being revised, there were two sections of City Code that required commercial property to screen their parking lots from adjoining residential (attached). The landscaping/screening provided in the rear of the Fairbanks shopping centers and Target was required by staff in accordance with the requirements that were "on the books" at the time. We negotiated with them to provide buffering/screening for the adjacent homes. This was done because at that time, the City had two code sections that overlapped. These two sections allowed the City to require screening of parking lots from adjacent residential, but it wasn't very definitive as to what could be required. One of the two sections was very vague (Section 8.03) and on the other was open to interpretation (Section 8.08) what the requirements were exactly. In the fall of2005, changes to City Code that created better standards for screening were brought to the Council for approval (see attached Sections 12-13-5 and 12-13-6). If the Council feels strongly that we need to do more please let us know and we will come back with additional language. The staff feels that we now have in our ordinances what we need to do a good job on requiring screening Again, there was something in the code before October 4,2005 but it was open to interpretation of what comprised adequate screening of the adjacent residential areas. The next time that this code section will be utilized will be with the Meadow Creek School. It is undergoing a commercial site plan review and staffwill require they provide proper screening of the school and parking lot from the adjacent residential. ACTION REOUESTED None is needed, this is an informational update. Respectfully Submitted, ~ Will Neumeister Attachments Previous Code Sections 8.03 & 8.08 New City Code Section 12-13-5 & 12-13-6 tI -71 I //-o.~- - -=;/"?:;;\:r):t:.::--ll-~- W_~V_t;;-___ All exterior storage not included as a pennitted accessory use, a permitted use, or included as part of a special use permit, or otherwise permitted by provisions of this Ordinance shall be considered as refuse. (8BBB, 5-17-88) Incinerators shall not be located in any required front or side yard except by Special Use Permit. All outdoor incinerators except those for single-family homes shall be fully screened. Upon advice from the Building Official, the City Council may require a Special Use Permit for any incinerator. 8.03 Screenine:. Screening shall be required in residential zones where: (A) Any off-street parking area contains more than four (4) parking spaces and is within thirty (30') of an adjoining residential zone, and (B) Where the driveway to a parking area of more than six (6) parking spaces is within fifteen (IS') feet of an adjoining residential use or zone. Where any business or industrial use (structure, parking or storage) is adjacent to property zoned or developed for residential use, that business or industry shall provide screening along boundary of the residential property. Screening shall also be provided when a business, parking lot, or industry is across the street from a residential zone, but not on that side of a business or industry considered to be the front (as detennined by the Building Inspector). I I All exterior storage shall be screened, except: .. Merchandise being displayed for sale. · Materials and equipment being used for construction on premises, and · Merchandise located on service station pump islands. The screening required in this section shall consist of a fence or wall not less thaI! five (5') feet high but shall not extend within fifteen (15') feet of any street. The screening shall be placed along property lines or in case of screening along a street, fifteen (IS') feet from the street right-of-way with landscaping between the screening and the pavement. A fence shall block direct vision. Planting of a type approved by the Planning Commission may also be required in addition to or in lieu of fencing. 8.04 Landscanine: In all Districts: Land which has been committed to a use shall have for a depth of twenty (20') feet or more a landscaped yard along all streets. This yard shall be kept clear of all structures, storage, and off-street parking except as herein provided. . 8.05 Maintenance 77 ~d"r\ !,IJ 1 ... .. L ) . "- ~ --=- ~--O ti? --(!J)~~ tr- ." (F) Required Screening. All of-street parking lots containing six (6) or more . spaces, shall be screened from those residential properties abutting the property on which the parking lot is located, except such lots which serve single-family attached or detached units. 1. Screening Standards. Screening shall be installed so as to block direct vision. (a) Screening shall consist of a compact evergreen or deciduous hedge of sufficient width and density or an earth berm of sufficient height to provide an effective screen throughout the year. (1) At planting, hedge material must be at least three (3') feet in height. (2) Deciduous trees must be at least five (5') feet in height and two and one-half (2 Y, ") inches in diameter as measured six (6") inches above the ground. (3) Coniferous trees must be at least five (5') feet in height. (4) Earth berms shall not have a slope of more than four (4') feet horizontal to one (1') foot vertical nor be located within any street right-of-way unless otherwise approved by the City Engineer. (b) A required screening fence shall be constructed of masonry, brick or wood. Such fence shall provide a solid screening effect and not exceed eight (8') feet in height or be less than six (6') feet in height. The design and materials used in constructing a required screening fence shall be subject to the approval of the City Council. Maintenance. It shall be the joint and several responsibility of the leasees and: er of the principal use, uses or building to maintain in a neat and adequat anner the driveways, parking spaces, curbing, accessways, striping, and require nces. (H) Location. All a essory off-street parking facilities required by this Ordinance shall be loca 1. Required accessory off-s et parking shall be on the same lot under the same ownership as th rincipal use being served, 2. Head-in parking, directly off of and . acent to a public street, with each stall having its own direct access to th ublic street, shall be prohibited, except for single-family, two-famil quadraminium dwellings. 3. In business districts, there shall be no off-street parking twenty (20') feet of any street surface. 4. On non-residential parcels, the boulevard portion of the street right-of-way shall not be used for parking. ) , ~.~..N~.~.~ .~ -- ~ '>II.. -,~-- ~TV,- CZ5.PE~11~~~.~~~.-~= 12-13-5: SCREENING: A Exterior Storage: Screening from residential properties and public streets shall be provided with an architecturally compatible opaque fence with a minimum height of six feet as measured from the surface of the exterior storage area. Plant material shall be provided on the outside of the fence for aesthetic appeal. Additional fence height and/or berming shall be required if a six foot fence would not block direct vision of the exterior storage. 1. Landscaping products and merchandise displayed for sale in limited quantities may be exempt from this screening requirement provided that a Conditional Use Permit and commercial site plan approval have been achieved and the approved plan provides specified locations, appearance and maintenance criteria and prevents conflicts with traffic circulation and emergency access. B. Loading Docks: Screening of loading docks from public streets and residential properties shall be provided to the top of the loading door(s). Such screening shall be provided with a wing wall constructed from the same materials as the principal structure whenever possible. Other viewS into the loading dock from public streets and residential properties shall be screened with a combination of berming, fencing and landscaping to a minimum height of six feet except within sight triangles at intersections with public streets. C. Mechanical Equipment 1. Rooftop mechanical equipment shall be screened from public streets and residential properties with a comice, parapet, or other architectural feature to the fullest extent possible. Any remaining protrusions of rooftop equipment above these features shall be painted to match the principal structure. 2. Ground mounted mechanical equipment shall be screened from public streets and residential properties with landscaping or a fence or enclosure that is architecturally compatible with the principal structure. D. Multiple Frontage Residential Lots: Screening between the rear yard and the adjacent street shall be provided to achieve a minimum height of six feet at plant maturity as measured from the surface of the adjacent street. Such Screening must consist of: I I I I I 1 I J I; ~~}Jf, w. 6>J?G_~_'_~__~= 1. Existing vegetation 2. A compact evergreen or deciduous hedge 3. Deciduous and coniferous trees 4. A landscaped berm 5. A combination of the above - -.,.... ,- ......-~...- , .- ..'~' ........- ~.~ _~..r. .~. .... E. Buildings: The sides and rear of non-residential buildings and residential structures containing more than two (2) units shall be screened from residential properties within 200 feet, to a minimum height of six feet at plant maturity as measured from the grade of the residential property line. Such screening shall be provided with the following: 1. Existing vegetation 2. A compact evergreen or deciduous hedge 3. Deciduous and coniferous trees 4. A landscaped berm (Amended Ord. 314 10-4-2005) 5. An architecturally compatible opaque fence 6. A combination of the above F. Parking Areas: Screening from residential properties shall be provided to a minimum height of six feet as measured from the surface of the parking area. Screening from public rights-of-way shall be provided to a minimum height of three feel Parking area screening must consist of: I I 1. An architecturally compatible opaque wall or opaque fence. 2. A landscaped berm 3. Two staggered rows of evergreen trees with trees in each row spaced a maximum of 12 feel Such trees shall not be used to satisfy minimum tree requirements. L ~ combination of above. ?/VtWCVTJti.t I G. Trash Enclosures and Compactors: Trash collection shall be provided on the interior of the principal structure whenever possible. When exterior trash enclosures are necessary such enclosure shall be constructed from a masonry product that is compatible with the principal structure. Such enclosure shall exceed the height of all waste receptacles stored inside and'shall provide adequate space for recycling. The trash enclosure shall have an opaque metal or wood gate. Chain link fencing shall not be allowed. Trash enclosures shall be screened from public rights-of-way and residential properties with coniferous trees equal in height to the trash enclosure at the time they are planted. 12-13-6: LANDSCAPING OF NONRESIDENTIAL PROPERTIES: A Purpose and Intent The City of Andover recognizes the health, safety, aesthetic! ecological and economic value of landscaping and screening. The provisions of this section are intended to: 1. Add visual interest to open spaces and blank facades; 2. Soften dominant building mass; 3. Provide definition for public walkways and open space areas; 4. Ensure significant tree canopy shading to reduce glare and heat build-up; 5. Improve the visual quality and continuity within and between (7."' ~=::;=~~Za,=mbelweeCl' activity areas ana more passIVe areas; ------------ 7. Protect and improve property values; B. Improve air quality and provide a buffer from air and noise pollution; 9. Enhance the overall aesthetic conditions within the City; 10. Limit sight line obstructions and drainage conflicts; 11. Reduce the potential for criminal and illegal activities; and 12. Prevent conflicts with utilities. -.!L~,~ _ ~ , ~J ~_____Jlc-W=CDVt? I~__=== B. Landscape Plans: A landscape plan shall be submitted with any Commercial Site Plan Application as described in City Code 12-15-2; C. Minimum Number of Trees and Shrubs. Except for single and two family uses, development must at a minimum provide the following numbers of trees and shrubs in addition to any trees and shrubs required for screening in Section 12-13-5: 1. One tree per 50 lineal feet of site perimeter 2. One shrub per 20 feet of site perimeter 3. One shrub per 10 lineal feet of building perimeter D. Credit for Existing Trees. Existing healthy deciduous trees greater than four caliper inches or existing healthy evergreen trees greater than six feet in height and are not identified on the City's prohibited plant species list may be credited toward the minimum required trees on a site. E. Minimum Tree Size. Required trees must meet the following minimum size standards: 1. Overstory trees must be at least one and one half caliper inches at planting; 2. Single stem omamental trees must be at least one and one half caliper inches at planting; 3. Evergreen trees and multi-stem ornamental trees must be at least six feet in height at planting. .. F. Parking Island Landscaping. Tf:le following plant material shall be \ provided in parking islands without credit toward the minimum number of trees and shrubs described above: .... j,."'oo,,,,1I> ... 1. One tree per 180 square feet of parking island area; 2. One shrub per 20 square feet of parking island area. G. Restrictions. The following restrictions on landscaping and screening apply to protect the public health, safety and welfare. 1. Public Easements. Landowners are advised that landscaping features placed in a public easement may be removed without compensation if it is necessary to install, replace or maintain a public utility, sidewalk or drainage way within the easement (H l.-. I. J. K. ~ rNewulktl 2. Trees, irrigation lines, benns, walls or fences must not be placed in a public easement where public improvements are located without the written approval of the Director of Public Works. 3. Clear View Triangle. Landscaping and screening must not interfere with the clear view triangle as specified in Sections 17.31 and 17.32. 4. Crime Prevention Through Environmental Design (CPTED). In support of CPTED principles designed to reduce the fear and incidence of crime and to improve the quality of life, landscaping must support the objectives of natural surveillance, territorial reinforcement, access control, and maintenance. These CPTED objectives are further discussed in the Planning Manager's Landscaping and Screening Policies and Procedures document 5. Fire Hydrant and Utility Clear Zone. The area three feet in radius around all fire hydrants, fire hose connections and utility boxes must be kept free of any trees, shrubs or other landscaping feature that could impede access to or use of the hydrant, fire hose connection or utility box. AdrriiniS~tion: The City sha~ have the authority to adopt and imPlem~ landscaping and screening policies and procedures for the purpose of I specifying landscape plan- submittal requirements, establishing surety rates and procedures and offering landscaping and screening material a:Jd .. design recommendations. , Ground cover. All site areas and areas that have been disturbed during construction must be covered with sod to the property lines and/or adjacent rights-of-way. Rock and mulch may be substituted for sod in landscaping planting beds and along the perimeter of buildings. All landscaping planting beds shall provide a durable edging system. Native plant communities may be re-established in appropriate portions of the site Irrigation Required. All required landscape materials shall be irrigated. Material Maintenance. The property owner must maintain all landscaping and screening materials shown on the approved landscape plan in a manner consistent with the intent and purpose of the plan and City Code requirements. Approved landscaping and screening materials that die, become diseased or are significantly damaged must be replaced at the next appropriate planting period with new materials in conformance with the approved landscape plan and applicable City Code standards. _LL](J - II ~.' 8\1-. -,~-------_.~ ~--~...' , ~- --- evve- -- -.' -- -. , _.-..- ....... ," -'-. .. . L. Ground Cover Maintenance. Ground cover must be maintained in accordance with Section 9-10 of this Code. M. Removal. Unless a modified landscape plan is approved, landscaping and screening materials and structures approved on a landscape plan must not be removed except when replaced in accordance with this Section. ~ N. Surety. To ensure that landscaping and screening are installed as proposed and survive through at least one full growing season, a landscape performance surety must be submitted prior to issuance of building permits for new development where a landscape plan is required. The surety may consist of a bond, an irrevocable letter of credit, cash deposit or other instrument that provides an equal performance guarantee to the City. (Amended Ord. 314 104-2005) 12-13-7: GLARE IN ALL DISTRICTS: A Any lighting used to illuminate an off street parking area, sign, or other structure shall be arranged so as to deflect light away from any adjoining residential zone or from the public streets. B. Direct or sky reflected glare, where from floodlights or from high temperature processes such as combustion or welding, shall not be directed into any adjoining property. C. The source of light shall be hooded or controlled in some manner so as not to light adjacent property. ' D. Bare incandescent light bulbs shall not be permitted in view of adjacent property or public right of way. E. Any light or combination of lights that cast light on a public street shall not exceed one foot-candle (meter reading) as measured from the centerfine of said street Any light or combination of lights that cast light on residential property shall not exceed 0.4 foot candles (meter reading) as measured from said property. (Amended Ord. 8,10-21- 1970) 12-13-8: SIGNS: A Purpose: The purpose of this section is to provide minimum standards for the safeguard of life, health, safety, property and public welfare by regulating and controlling the design, quality of materials, construction, type, size, location, electrification and maintenance of all signs and sign structures not located within a building.