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CITY of ANDOVER
Special city Council Meeting
1994 Budget Study Session I
Thursday, June 24, 1993
6:30 P.M.
I. Set Goals & Objectives for 1994 City Programs
II. Review Personnel Requirements
- Current staffing & assignments
- Additional staffing requests
- 1994 pay scale & benefits
III. Set Meeting Date to Review Departmental Budgets
IV. Authorize Disbursement Claim
- Anderson Mechanical
V. Receive Petition/Receive Feasibility Report/Order Imp./
water/93-15/Lot 11, Block 7, Andover Boundary Commission
Plat U
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VI. Adjournment
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
June 24, 1993
DATE
AGENDA SECTION
t\O. 1.
ORIGINATING DEPARTMENT
Finance
APPROVED
FOR AGENDA
ITEM
t\O.
Set Goal and Objectives for
1994 City Programs
Daryl E. sulande~.,a/ BY~n~
Finance Director~ O-VO
REQUEST
The Andover City Council is requested to set the 1994 Goals and
Objectives for City programs to provide the overall direction
for departmental budget preparation.
The 1993 Goals and Objectives are attached for your review.
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MOTION BY:
TO:
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While the City provides these services, it is common for the
City to contract with Anoka County or a third party if such an
arrangement is cost effective while still providing the
desired level of service. Areas such as property assessment
and police protection are contracted for such a reason.
GOALS AND OBJECTIVES
During the budget process, the City Council, upon review of
the budget, adopted the following goals and objectives for the
remainder of 1992 and into the future:
Goal *1 - Maintain the financial health of the City of
Andover.
Objectives
1. Maintain General Fund fund balance, as well as all
other fund balances, as required by the Fund Balance
Policy adopted by city Council on February 19, 1991.
2. Promote the use of tax increment and special
assessment debt financing to encourage commercial and
residential development.
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3 .
Determine a funding source for the
cover future costs of employee
retirements and begin funding these
severance fund to
resignations and
costs in 1993.
Goal *2 - Provide efficient and high quality maintenance of
public infrastructure.
Objectives
1. provide patching, repair and grading of roadways to
prevent deterioration and extend the street's life as
a part of normal maintenance.
2. provide sealcoating, which is mostly cosmetic in
nature, to those roads where residents request this
service and are willing to be assessed for the cost.
3 .
Remove snow and clear ice, with the use
and equipment only, to ensure the
properly maintained and driveable.
of City staff
roadways are
4. Acquire additional equipment considered necessary by
the Public Works Superintendent to maintain and
repair infrastructure on a regular basis.
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Goal *3 - Provide for the health and safety of the citizens
of the City of Andover
Objectives
1. Provide 32 hours of police coverage through the Anoka
County Sheriff's Office.
2. Provide fire protection and rescue service through the
Andover volunteer fire department and rescue squad
and encourage residents to become volunteers by
providing training, a stipend and contributions to a
pension plan.
3. Fund costs incurred for Andover
participate in the DARE program.
students to
4. Ensure residents and businesses a safe place to live
or work by providing building inspections and plan
review for all construction in the city of Andover.
Goal jf 4 -
Provide and maintain a
recreational areas for the
residents.
variety of
enjoyment
parks and
of Andover
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Objectives
1.
Develop Kelsey-Round Lake Park as a regional
outlined in the plan prepared by the City,
the use of federal grants and local funds.
park, as
through
2. Develop and improve neighborhood parks as recommended
by the Park and Recreation Commission.
3. Maintain parks and recreation areas to provide safe
and enjoyable areas for residents.
4. Replace worn out equipment, as considered necessary by
the Public Works Superintendent, required to maintain
City parks.
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Goal *5 - Operate the City in accordance with all applicable
state and federal legislation.
Objectives
1. Implement and maintain comparable worth relationships
amongst employees.
2. Conduct improvement projects in accordance with state
statute section 429.
3. Provide resources necessary to comply with a variety
of reporting, publication and operational laws.
Goal *6 - Provide the residents of Andover with high quality
service.
Objectives
1. Hire, develop and retain competent and professional
staff.
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2. Use tax dollars to support only those operations that
do not unduly benefit private property or specific
groups. Services or expenditures incurred that do not
benefit the entire City, should be funded through
user fees.
3. Provide information of interest to residents through
the use of the newsletter, cable television, the
official newspaper and other means available.
These goals and objectives will provide the basis for
decisions made during the upcoming year.
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
June 24, 1993
DATE
AGENDA SECTION
1'0. II .
ORIGINATING DEPARTMENT APPROVED
Finance FOR AGENDA
ITEM
1'0.
Review Personnel Requirements
Daryl E. Sulander
Finance Director
BY:
REQUEST
The Andover City Council is requested to review current staffing
and assignments, additional staffing requests and provide
direction to prepare for the 1994 wage and benefit plan.
The attached charts display the current organizational structure.
date and time.
MOTION BY:
TO:
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CITY of ANDO\ ER
MAYOR
AND COUNCIL
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CITY
I ADMINISTRATOR
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CITY I P.W. DIRECTOR ~ FINANCE
( ATTORNEY I ENGINEER CHIEF DIRECTOR
ASSISTANT PUBLI C WORKS CITY BUILDING I CITY
CITY UPERINTENDENT PlANNER OFFICIAL CLERK TREASU
PARKS STREETS WATER/SEWER
SUPERVISOR SUPERVISOR SUPERVISOR
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CITY of ANDOVER
EJ1
I SEASONAL
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PUBLIC WORKS
UPERINTENDENT
PARKS STREETS WATER/SEWER
SUPERVISOR SUPERVISOR SUPERVISOR
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PWM I PWM PWM M S RC PWM PIIM
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SEASONAL
SEASONAL
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FIRE
CHIEF
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CITY of ANDOVER
P.W. DIRECTOR
ENGINEER
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CITY BUILDING
PlANNER OFFICIAL
L:J I i C
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CLERK
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JUDGES
TREASURER
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
June 24, 1993
DATE
AGENDA SECTION
t-O. II I .
ORIGINATING DEPARTMENT
Finance
APPROVED
FOR AGENDA
ITEM
t-O.
Set Meeting Date
Review Departmental Budgets
1 1 d BY..~.
Dary E. Su an e~. .
Finance Director (9Al
REQUEST
The Andover City Council is requested to set a meeting date to
review the 1994 departmental budget requests for the General
Fund.
I recommend Thursday, August 12, 1993 at 6:30 P.M. as the meeting
date and time.
MOTION BY:
TO:
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE June 24. 1993
AGENDA
f'.O.
SECTION
IV.
ORIGINATING DEPARTMENT
APPROVED
FOR AGENDA
Authorize Disbursement Claim
Finance
Da'yl E. sula~,5 ~r
(W1)
ITEM
f'.O.
The City Council is requested to authorize payment of $42,039.00
to Anderson Mechanical, Inc. for Pumphouse #4.
MOTION BY:
TO:
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
June 24, 1993
AGENDA
t\O.
SECTION
ORIGINATING DEPARTMENT
APPROVED
FOR AGENDA
v.
ITEM
t\O.
Engineering
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BY:
Receive Pet/Rev. Feasibility/
Order Imp/93-15
T.J. Haas
The City Council is requested to approve the following
resolutions for Project 93-15, watermain for Lot 11, Block 7,
Andover Boundary Commission Plat #1.
1. Declaring adequacy of petition and ordering preparation of
feasibility report for the improvement of watermain, project
93-15, for Lot 11, Block 7, Andover Boundary Commission Plat
#1.
2. A resolution accepting feasibility study, waiving the public
hearing and ordering the improvement.
The property owner's pump has burned out. At this point the
owner did not want to purchase a pump and also find out after the
pump was installed that the well was insufficient or was not able
to procure enough water. Therefore, to avoid those unnecessary
costs, the owner petitioned for the improvement of watermain.
Note: This is a good example where property owners' wells one by
one will begin to fail. The city should look how it could
finance the projects to avoid these situations.
The total project cost is $12,838.00. $4,478 is assessable. The
remainder would come from the water trunk fund and would be
reimbursed when properties petition for water.
MOTION BY:
TO:
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
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MOTION by Councilmember
to adopt the following:
A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION
OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF WATERMAIN
PROJECT NO. 93-15 , IN THE
BOUNDARY COMMISSION PLAT #1
LOT 11, BLOCK &, ANDOVER
AREA.
WHEREAS, the City Council has received a petition, dated
June 15, 1993 , requesting the construction of
improvements; and
WHEREAS, such petition has been validated to represent the
signatures of 100% of the affected property owners requesting such
improvement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of Andover that:
1. The petition is hereby declared to be 100% of owners of
property affected, thereby making the petition unanimous.
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2. Escrow amount for feasibility report is -0-
3. The proposed improvement is hereby referred to the City
and he is instructed to provide the City Council with a
feasibility report.
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MOTION seconded by Councilmember
and adopted by the
city Council at a
Meeting this ____ day of
19 , with Councilmember
voting in favor of the resolution, and Councilmember
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
J. E. McKelvey - Mayor
Victoria volk - City Clerk
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
)
MOTION by Councilmember
to adopt the following:
A RESOLUTION ACCEPTING FEASIBILITY STUDY, WAIVING PUBLIC HEARING,
ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND
SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT 93-15 FOR
WATERMAIN IN THE FOLLOWING AREA
LOT 11, BLOCK 7, ANDOVER BOUNDARY COMMISSION PLAT #1.
WHEREAS, the City Council did on the 24th day of June
19 93 , order the preparation of a feasibility study for the
improvements; and
WHEREAS, such feasibility study was prepared by the City Engineer
and presented to the Council on the 24th day of June , 1993
and
WHEREAS, the property owners have waived the right to a Public
Hearing; and
WHEREAS, the City Council has reviewed the feasibility study and
declares the improvement feasible, for an estimated cost of
$ 4,478.00
,
City Council of the City of
report with an estimated
, waive the Public
NOW, THEREFORE, BE IT RESOLVED by the
J Andover to hereby receive the feasibility
total cost of improvements of $ 4,478.00
Hearing and order improvements.
BE IT FURTHER RESOLVED by the City Council
the firm of TKDA to prepare the plans and
such improvement project.
to hereby approve
specifications for
Meeting this
and adopted by
day of
MOTION seconded by Councilmember
the City Council at a
19 , with Councilmember
voting in favor of the resolution and Councilmember
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
J. E. McKelvey - Mayor
victoria volk - city Clerk
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RECEIVED CD""....')$(~n
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JUN 1 5 1993
CITY OF ANDOVER
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Melvin A. & Ester H. Niska
3737 143 Ave. N.W.
Andover, Mn. 55304
Phone 421-9039
June 15, 1993
James E. Schrantz
City Engineer
City of Andover
1685 Crosstown Boulevard
Andover, Mn. 55304
RE: Petition for Improvement
, Dear Mr. Schrantz:
)
Melvin A. & Ester H. Niska do hereby petition for improvement by
allowing for hook-up to existing water main with the cost of
improvement to be assessed against our benefitting property described
as:
Government lot 3, Section 29, Township 32, Range 24, Anoka County,
Andover Mn.
Said petition is unanimous and public hearing may be waived.
Sincerely,
~J1uI1.jJ~
Ester H. Niska
Property owner
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TKDA
13-1S-
TOL TZ. KING. OUVALL. ANDERSON
AND ASSOCIA TES. INCORPORA TED
ENGINEERS ARCHITECTS PLANNERS
1500 MERrTOR'TOWER
..c.44 CEDAR smeET
SAINT PAUL. MINNESOTAS5101-21-40
PHONE~12f2g2-4400 FAX~1212g2..oo63
Sheet , 01
By 171- 5 Date
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (612) 755-5100
CITY of ANDOVER
June 21, 1993
Honorable Mayor and City Council
City of Andover
1685 Crosstown Boulevard N.W.
Andover, MN 55304
Re: Feasibility study for Project 93-15 for the property
known as Lot 11, Block 7, Andover Boundary Commission
plat U
Dear Mayor and City Council:
project 93-15 for 3939 - 143rd Avenue N.W. is feasible and will
benefit the property served.
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Sincerely,
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City Engineer
JES:vv
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