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Home My WebLink AboutCC December 19, 1995 CITY of ANDOVER Regular city Council Meeting - December 19, 1995 Call to Order - 7:00 pm Resident Forum Agenda Approval Consent Agenda Approval of Minutes Discussion Items 1. Rolling Meadows Estates preliminary Plat, Cont. 2. Avalon Homes Sketch plan 3. Special Use Permit/2648 S. Coon Creek Dr./Home Occupation in Accessory Structure 4. P & Z Appointments 5. Municipal State Aid Designation Through Crown Pointe/Crown pointe East 6. Adopt 1996 Sewer, Water, Central Equipment, PIR, LRRWMO Budgets 7. Establish Fund Reservations from 1995 Budget . } 8. City Hall Discussion EDA Meeting 9. Adopt 1996 EDA Budget Staff, Committees, Commissions 10. Review Personnel Policy 11. Adopt Drug Testing Policy 12. Revise Fee Schedule Non-Discussion/Consent Items 13. Lot Split/14220 Crosstown Boulevard 14. EAW Shadowbrook, Cont. 15. Completion of Probation/F.D. Secretary 16. Pay Equity Compliance Report 17. Computer update 18. Approve City of Andover Hwy. R/W Plat *4 for Commercial Blvd. Project 94-33 19. Order purchase/Condemnation/Commercial Blvd./94-33 20. Fiscal Consulting Services for 1996 21. Old is Gold Settlement 22. Adopt 1996 General Fund Budget j Mayor-Council Input payment of Claims Adjournment CITY OF ANDOVER REQUEST FOR COUNCIL ACTION . DATE December 19, 1995 AGENDA SECTION ORIGINATING DEPARTMENT APPROVED t\Q FOR AGENDA Approval of Minutes ITEM City Clerk t\Q BY: Approval of Minutes Volk JJ V. The City Council is requested to approve the following minutes: December 5, 1995 Regular Meeting December 6, 1995 special Meeting \: I , , , MOTION BY: SECOND BY: CITY OF ANDOVER REQUEST FOR COUNCIL ACTION December 19, 1995 DATE AGENDA t-.O. SECTION Discussion Item ORIGINATING DEPARTMENT APPROVED FOR AGENDA ITEM t-.O. Rolling Meadows Estates Preliminary Plat, Cont. Todd J. Haas, Engineering ~~ 1" ~l BY~1t I I ne t;lty t;ounclI IS requestea to continue reviewing me preliminary plat ot Rolling Meadows Estates which was tabled from the last meeting of December 5, 1995 to allow staff and the developer to discuss and resolve the issues. We have met with the developer and his engineer and have concluded or have a recommendation of the following points for the City Council: 1. The City Council was concerned that the mound system for septic disposal has not been utilized in past and wanted additional information. ) Response: In discussing this with the building department, mound systems have been used in the past. All lots near and along County Road 7 will support trench systems. The remaining areas where a clay loam and loam soil which has areas mottled (seasonally saturated soil) less than 36 inches below the ground surface will require pressurized mound systems. Both trench systems and mound systems are standard systems under Chapter 7080 Minnesota Individual on-Site Sewage Treatment Standards. If you have any questions regarding this item feel free to contract David Almgren or his assistant Don Olson. 2. The City Council is requesting that the north-south road (Yakima Street NW) be extended to be built to the property lines as required by ordinance. , , / Response: The developer is willing to construct Yakima Street NW to the north property line as required but would only like to dedicate the right-of-way to the south property line and construct the street short by approximately 140 feet. Staff has reviewed the topos and aerial photos of the property to the south. The requirement to extend the street should be a must to allow for circulation of traffic,safety and to allow for the highest and best use of the property to the south. Again, the concern we have is if the street MOTION BY: SECOND BY: ) remains short who will be responsible to extend the street to the south property line? 3. The City Council was requesting that the 15 feet along the northerly boundary of the plat be eliminated and combined in some fashion with the adjacent lots. Response: The 15 foot strip that the City Council is referring to is actually 16.5 feet wide. The 16.5 feet west of Yakima Street NW has been eliminated and combined with Lot 4, Block 3. The right-of- way is not necessary due to the fact that a street would not be a a allowed to be constructed because of the existing DNR Protected Wetland No. 324W. The 16.5 foot strip between Yakima Street NW and to the west property line of Lot 4, Block 1 was agreed to remain as dedicated right-of-way which will allow future development to the north. The triangle that was created at the east end of the strip can easily be vacated in the future if the right-of-way is not necessary at that point. We have no idea how the property to the north is going to be developed so therefore we do recommend that the right-of-way for the strip and triangle remain as proposed. 4. The City Council requested Lot 4, Block 1 be reconfigured. / Response: Lot 4, Block 1 has been reconfigured. Because of the reconfiguration, Outlot B has been created. See Item 6 Response regarding the outlots. 5. The City Council requested the building pad be indicted. Response: The building pad is indicated. 6. The City Council requested the east west street renamed. Response: The street has been renamed between CSAH 7 to Yakima Street NW to 171st Avenue NW. 7. The City Council requested the reconsideration of the status of Outlot A. " J Response: Outlot A and B have been agreed to by the developer and staff to allow the outlots to remain. Although the intent of the ordinance to avoid remnant lots, it was agreed that this would allow the developer to negotiate with the adjoining property owners to have them purchased. If they do not sell to adjacent properties and the parcels end up as tax forfeit parcels the City could pick these up / for the appraised value and either sell or donate them to the adjacent property. Attached is the resolution which has somewhat been modified to include a contingency that the preliminary plat is subject to meeting the Water Resources Management Plan, approval by the City Engineer and variances for the outlots. Note: Also included is a resolution denying the plat if the City Council so chooses. / j / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING THE PRELIMINARY PLAT OF ROLLING MEADOWS ESTATES AS BEING DEVELOPED BY TSM DEVELOPMENT, INC. LOCATED IN SECTION 12, TOWNSHIP 32, RANGE 25, ANOKA COUNTY. WHEREAS, pursuant to published and mailed notice thereof, the Planning and Zoning Commission has conducted a public hearing; and WHEREAS, the Andover Review Committee has reviewed the preliminary plat; and WHEREAS, as a result of such public hearing, the Planning and Zoning Commission recommends approval of the plat contingent upon the following: .J 1. A variance from Ordinance 10, Section 9.05 as the streets of 172nd Avenue NW, Tonto Street NW and 171st Avenue NW between Xkimo Street NWand Roanoke Street NW exceeds maximum length of 1320 feet. Length proposed is approximately 2027 feet. 2. Variance from Ordinance 10, Section 9.061 as Outlot A and Outlot B is below minimum lot area and is considered an unusable parcel. It is recommended the developer try to make every effort to sell to adjacent properties prior to final plat approval. 3. Variance from Ordinance 10, Section 9.06 A3 as Lots 2,3 and 4 of Block 1 do not meet the 39,000 square foot requirement. 29,000 square feet of each lot meets ordinance requirements with the remaining 10,000 square feet of each lot that do not. 4. That the cul-de-sac from Yakima Street NW be relocated and extended to the south most property line of the preliminary plat. 5. Meeting the requirements of the Water Resource Management Plan and approval by the City Engineer. 6. Street plan and profile of streets and storm sewers be submitted, reviewed and approved by the City Engineer. 7. The developer is responsible to obtain all necessary permits from the Lower Rum River WMO, DNR, U.S. Army Corps of Engineers, LGU, MPCA and any other agency that may be interested in the site. 8. Park dedication as recommended by the Park and Recreation Commission. " / / NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the preliminary plat of Rollinq Meadows Estates. Adopted by the City Council of the City of Andover this 19th day of December ,19 95. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk / . I ., --' CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION DENYING THE PRELIMINARY PLAT OF ROLLING MEADOWS ESTATES AS BEING DEVELOPED BY TSM DEVELOPMENT. INC. LOCATED IN SECTION 12, TOWNSHIP 32, RANGE 25, ANOKA COUNTY. WHEREAS, pursuant to published and mailed notice thereof, the Planning and Zoning Commission has conducted a public hearing; and WHEREAS, the Andover Review Committee has reviewed the preliminary plat; and WHEREAS, as a result of the Planning and Zoning Commission meeting, the developer has failed to comply with the Commission's recommendation. Therefore, the preliminary plat is denied due to the following: " 1. The developer is not willing to extend the street and construct a temporary cul-de-sac from Yakima Street NW to the south property line as required by Ordinance 10, Section 9.02 A & B. J NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby deny the preliminary plat of RollinQ Meadows Estates. Adopted by the City Council of the City of Andover this 19th day of December ,19 95. CITY OF ANDOVER A nEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk , J CITY OF ANDOVER REQUEST FOR COUNCIL ACfION December 19, 1995 DATE AGENDA SECnON /10. Discussion Item ORIGINATING DEPARTMENT APPROVED FOR AGENDA ITEM /10. Avalon Homes Sketch Plan Andover Review Committee ~ 4t BY: 1)rCA. ~ The City Council is requested to review the proposed sketch plan of Avalon Homes located in Section 15 as requested by Avalon Homes. The Andover Review Committee (ARC) has reviewed the sketch plan and their comments are as follows: \ / General Comments . The proposed sketch plan is located in an R-1 Single Family Zoning District with a minimum lot size of 108,900 square feet. Nine (9) lots are being proposed. . All lots will front onto City streets. Lot 1 is proposed to access to Nightingale Street NW which is designated a collector street per the Comprehensive Plan. A variance would be required if the City Council agrees with this. . All lots will require to meet Ordinance 10, Section 9.06 a(3) which relates to lot size requirements and buildable area. Therefore, the lot shall be buildable which meets the 39,000 square foot requirement. Note: The property currently is not located within the MUSA area, but could be served in the future with current gravity sanitary sewer system. The proposed Comprehensive Plan has the area slated for municipal sanitary sewer approximately between the years 2010-2015. . The Water Resource Management Plan which was recently updated and approved by the Andover City Council, Coon Creek Watershed District and the Lower Rum River WMO is to be implemented with the development. . The 100 year pond elevation based on ultimate development will be required to be identified on the he preliminary plat. In addition, drainage and utility easements are required for the 100 year flood elevation. . The developer and/or owner is responsible to obtain all necessary permits (DNR, U.S. Army Corps of Engineers, Coon Creek Watershed District, LGU, MPCA and any other agency which may be interested in the site). Initial contact should be made with the City regarding this item. \ , j MOTION BY: SECOND BY: · There may be wetlands within the plat that must be delineated by agencies . j and indicated on the preliminary plat. The Local Government Unit is the Coon Creek Watershed District. The developer shall contact the Watershed to discuss the 1991 Wetland Conservation Act that is in effect. The developer is responsible to meet City Ordinance 8 and 10 and all applicable ordinances. Remember: This has not been studied by staff in detail as most of the detail will be reviewed with the preliminary plat. / Additional Comments · The proposed street that intersects with Nightingale Street NW is offset from the existing 157th Lane NW creating a jog. This type of jog, in the past, a more acceptable practice interior of the development, but not on collector streets or county roads or where streets that have or will have higher traffic volumes. · The proposed street that is extended to the west property line is proposed to be a temporary cul-de-sac. In the southwest comer of the property is an existing street in Wittington Ridge labeled Raven Street NW which is a temporary cul-de- sac. The property to the west is currently labeled agricultural preserve and cannot be developed until 8 years after the property owner requests the preserve to be removed. So therefore we have a situation where the temporary cul-de-sac may be there for a long period of time unless the City Council would suggest to the developer to purchase the property for right-of-way purposes and construct the street or the other option is to condemn and assess the right-of- way and construction of the street. · As part of the discussion the City Council had at their December 6, 1995 special meeting, it was determined that the City Council was going to open the door to allow Planned Unit Developments (PUD) in the rural areas. As you know, PUD's in the rural areas in the past have not been allowed. The PUD concept could possibly create larger areas of green space and minimize impacts to the wetland areas, etc. The PUD section of Ordinance 8 basically does not have set rules and each development is something that would have to be negotiated between the City and the developer unless the City Council wants some set rules. Note: Attached is an article that was recently published on the front page of the Metro Section the St. Paul Pioneer Press that may be of interest to the City Council. \ J Plannina and Zonina Commission Comments The Commission did review the sketch plan at their November 28, 1995 meeting and their December 12, 1995 meeting. The sketch plan was discussed and tabled at their November 28, 1995 meeting and tabled due to lack of information that was required in regards to how the property may be developed to the west of the proposed development. The developer did revise the sketch plan to show / how the property could develop. Attached is a drawing for the overall area. The Commission at their December 12, 1995 meeting did review the plan and generally did not have a problem with the proposed layout to the west of the development but was very concerned with the street jog created at Nightingale Street NW. It is a recommendation of the Commission to create a full intersection and allow the necessary variances on Lot 9 for lot area which will be less than the 2.5 acre requirement as required in Ordinance 8 and 10. Lot 8 mayor may not be effected. This will be determined at a later date. Park and Recreation Commission Comments The Commission at their December 7, 1995 meeting is leaning towards requiring cash in lieu of land as determined in Ordinance 10, Section 9.07 for park dedication. I . I "'- .~~ ~ "- , x: ~ ~ ..... 10 '" ~ '" I' ~ ~ ~ ~ , .. Ii/QI ~ ~ ~ ~ ~ , , " , J ~ ! / ~ ~ <> . ~ c: .. J . ltl . '... ~ " !l: .. t;j 'oNI O\fO~ ""'. . .u.NnO . i ,.~._..: ~ 'N,N ._, 'S ._..>..31\f~~I.l~91lf':!,::, ~N....';i!~ "-=--;J.~.L~-H:l..,,.,~ VM-~{)...~M WI--P<"..---.-;l.mYlSIH --,...---dNnOS-'-'-. '.--fiJiaNv- - "- --.~-~ ... il .:s. ~.:' ~~ l' ~,:..":;......, I ~ ~",,:lI\. ~ I _~ .. I '\Y ~ ~: ,:1'7'-, .,-~ .: 1 : ~ . ,- ~ .~ /NNIA~.' ~ / , ;" / ~ '" "" ,"01 :~ ': . , if " to; 0 - .." /, ~ -' <. If/ .(-'( .' _. ~../ ~ ~ \Ii ~ -\ 11 11 ~ rv ,j' tJ~.. /,/ ~ ~ <Jjv ~ ;:jv ~ ~ ~ ~'.. i: .' . . .. ...,.. ...." '" - J ~ "" :~ ~ "'" !~ ~ I I ) / i 0'> a 1- 7 / ~ i~ ,/ / ,... ~ I I- ~ ~ /, .( ~ , / / .. , / / , .. 001 - .' ."7.s, 'rM\ ~~ ~ !l: 19~ ~. .,.....- I.l~ . ~'" '" ~ ~. c; @ / / / " Will ell/slcr zoning saw! Ihe luster of Ihe countryside? Rapidly growing Washington Count)' takes a hard look. 11M SHOED( St....,. WAlT(R Brad and Sue Moore movt'd to Wish- inllnn Count)' 100kinc lor paradi.w and loond it in a ('My ncilthhorMod in Mabto- mod. MWhal dr~ "-".- Brad MnI'Ite said. "is 1M ",ral amhif'nM'. We can bfo out in the cnunlry in a I,.. mtnutes and we are not lar from Whilt 'Rfoar l.ake. Square Lake. lht Lake Elmo Rea;tonal Park Reserve and the Gatrway Trail." But this could bftonrM pandise toM. The count)' is worrif'd that I.he C'OUntry. side lhat helped lUrid OM Moores mlY be- threatftN!d by newer dew10pmeaL A Mrtrnrnlttan CIHIOOI stuffy Pffiiict!!l th:l.t (,11.111'1.1 I'\f'W f'"!l-lrk-nt. ..ill mnv.. fn Ih'" '''''Inl\ 111 1111 "...... ;lll ~.,...r;. and rll'dl tll.. pnplllalllln III 'U.Oll(J, mon' than double the 1911U rol"ll.1hfln 0' 113.500. To m.an.aR" 1m- <<rowlh. thf' county may rfquire malHfatory tlU!lilff deVf'lopmenL Here's how it "orks~ DtYt'I~ would hIVe to set alUM at lea!lt hall of their prnpt"fl, l!t Pf'm1a~nt oPf'" ~ace and then c1u~tf'r homMO on the rffl1aininl( land on lots no hiJ:i!'r than 2 acres and oll!'n smaller, Th!' ('Oonty has duster laws on the boolt.'l nn.. but th!')' arr voluntary, "CJu~ermi L<I; designed to pr~rVl!' open spare," Mllnty plan~ Jane Harper said. "and ..I lh(' ~ame timf' it ("rpOIln a sense of nf'l)thhorhood or community from 11'11'1:'1" hnm~ being clusterN reb. liviI!'l)' ("Imf' InRf"lher." If it sU("Cftd~, it ("Ould bl!'come a model that olh!'r l"'IIunlips in Minne!lOla and w~lrrn Wi~'nno;;ln use II) channel devel. npmt"nt and Ilrr!W'n'e Ihe I..nd. TM alter. nOlIi,'!.!, undt'r exi~ting zonlnl[. ill that the I;and is rarved into 21,.,., S- and JO-acrr 11115 Interconnecting open space What Jlarpt"r ha~ in mind is an ordi- n.3fl("(" (hat won't ('hanie the f"xisting hnll~inll dCn!lluP!t. m("aninR that if a par. t"f'1 i... zOfM'd 1m- 40 hnu~ it wiIJ have 40 ttOUSING t:Of\IIH.-n ON 58 ,. J ~riN I .' deyelopment '>'!>'. _ ;sr ... i8.'f::''!iJ.!fJli" . . _' . -. ~'1-"'-:":'p ':"~'~o'!t ~;.',. .lDt..rtoftea simil.in silt, "",,~.;~."';-.ot.1,,,~.)...-J'4~ ~ ~ . . Dfspened density me.M more "v toads ancI infrlStruchlfl hmlD be . constnICted.wtticbme.ftshillter initi.lcosls ,nd 1R0001II.Krten.!ICt, .0000 __ ;._ ....Ily .--a Iots.nd ned by homeownef. . latl vary in sizt. .Sma'ter,tilhl.deftsity muns less l'OId1.ncI iftfmtTvctUf1 are needed. wname.nsklwerinili.1 . ",.mts,ndlessmllO!@fl.nce. i . Lots iwtl on smlH _oItl1olllld..lht rtfft,indIr ea. be SIlas. . as ptl'm.n.Pflt open ~t.l]r.! tor ~ U9! '" ",III' nf'lgbhmtlond andolt~llw!"uNIC, ........s"" -.- -. clutt., Nft. ... ~., ,he NnII ....b1anc. of -"'Il> .........In MMtOfMdf tn --.. County. Managing growth Washington Count)' is tt\-. fastest Crowing county In the fastest growing r"1:lon In tM UPPer Mid*eost. In the struggle to accommodate Mwlopment without sacrificinc woodlands. wetlands I!tnd farmland. county commlssloners are tuml~ to a rewhltlonary idell call~ CIUSt@'f lonl~ - an att@'lJ1pl tn fInd 'Wnys Illal d,!"V('llo~'s. landowners and open space advocates can cot'"ist. Washington County's growing population In thOusands IOWI' 243 1995L-E! 199J~ 1990~ 1980~ *1W,..ctf'd ~hF_la.' . StiJIwaI~ .WDocIbu... t . CollU. ~Clll"" !;o""",:P.._~.....W>llol--r'_r,....,,. DAVI MMDfIWil!f'lON([A f"1j[,,!, \1111,.,..1'.... . ------.-- JUSING/Clustering preserves rural ambiance i. . C""""'.OIllOlillIR \ / hou.ws Ifter c1nltnnl. What It adds i:J I.r~ '~'I of opn space winchne In and arand thl' d... ten. -We would l'I'Id .p eftlUnl I. Interronn~ll'd .,.tem or open spire amISS {be count,," Harper ..id The Idea of ("\V!Il~ is IM1t atw. Ran4a11 Arendt. author of "Rural b, ()losiln," a bible of cluster .. Inl- traft'b lhf roontry promotinc tbe Idea 01 ~nl apn spM"ft and ~Iimiftllinl ltIe cookie-aIUiI!'J' approadl to rnodft'1l IIoaIinl de- wlt'lf'l"lWDL 1I~., bton throuch Wllbln(lOll ("QQnty Ind thinks the arM Is well- suilrd to d~ttrina. But be also thlnD tIMe count, should ad. quid- Ill. to ..ither malle dUSIHinl man- dall'Jf'y or mk !Omf'da, lookin, like a "standard dt'Ye~ couo- I,:. wh~ \bn'e', lIOlIIinl but I- aCTl' Jots i. 1..~ KOMS. t.acre tots in 2-acr. zones and ~.acre lots In S.aere zones. Count, Commissioners DIVe Enptrom and Mu, HalNT alf'el!!. .'Chtstmnl is the ""I, practical artd ft'IlMhIlt'al WIV to ~" Ide-- quail' lmounl~ of ~ spal"t' in Ilull ('Ounl)':. Enlltrtlm uid .'(.rt.S do it Mfore If' loo lat.... t:auser ..ants usuralK"t'S that ir. Il'Ial to mandate e1usterinl but uid. "then I'd be ",ad, In.ate ltor il- At leut a llaU-dozen counties ,murtd tM cmanlry hi" 'foteod for il makinl ("\US1" zontnl mandato- ry in stales like California, Wash- in(lon and Virllnia ..W.... had mandatory dust",,- Inl sinet' 1912," said planner fUcb Jal'n@S, 0. Wnhinglo'.... CIallam Coont, "We require up to 7. per- """I of the 1.1I1d to be left all per- manent 01)"1 spare." H~ SIrs that peopl~ dnnl SHIn 10 mind it. and d"~1ope1"!l hav~ alr~ady built 11l~ M'i(hborhood ('IU5t~ si~ the M. cwdinance w~nt into ~ffKl dnterinl mandatory," he aid. -rbe real JIrolreslin dnelopen like Enptrom will do IL 8lIt that milht be onl, 10 percenL" Areadt said most dnelopen tend to be InOf"I' like Bt.i... Ed- m.ndson_ .b. objected to U1e maftdatory clater ordinance lIII Marint 011 SL Crota:. F.dmandsoa .ent to fOCIrt ill ,. ~Iort to Cd arvund 1M dt,', nn ordinance. R. contended that tM requirement to dedleate ball of the land a. pennantftt .. IpICtI was . taklftl wttboat campau- Iloo. The cit, COIIIIt.ered tht defttop. en .... IlIU able to build jail .. INny bonMS"" Ute... I"IM II they Wert t'ftlJtled to .... the 014 Ate. Alter M lcS ill coart. Ed- mandton Rtlmltted a DIaD for . cI.... 01 SI 1tome:II on . 1 TI-&cre tnet. s.rt two weeu IP. be la.. ., I. fnstraUoe. on. elt, .u trytnl to lmpoM ~':tt ~u~..; .:~ ner, ""or _ to do ~in& (be elt, .IDled .GlId haft made 1M project 1IIlmIrbtabl.... -. CI.lJS'TERIlIQt;:ONfN.CONn. j Marine on St. Croix MinMSOl.l is not wltbout a pla~ thai ~UII?'lt du:o;tP.M<. Mari.. nil 51 Cmill - ""th 602 noo;ldftlts Ii.- in. ,hml strftU IiM1l wilh archi. tft'ture ~minl~nl of .a N"w t:nl- l.andlo",nalldhomf"!lIUl"k.t'dun~1 r;anopie!! olllab. maf'lIP!l :and piM'!l - is tlw only ('II, In Mln~a tn dn it. Offit"I.alll did il a y,.ar aRfI. In .....I!W"OMin. Rrnokli...ld In Waulll'Sha ('.nunty kal' mandalnry chastm. HUpI'r spl'eulated lhat what Marirw on st. Croill Is doinC is ftry mlK"h in ,tpp with what 1M ruhlir "a~ it want.!l Thfo ,...unlv I'<>MUl:if"ll an flpin. Ion ~llrvl'\' In 19!t3:' ..ht- ~Ii". "and it ~hllw.-d lhal li2 J'I'"".,.nl of nur rt'~ldenl.l prl7" nl.KI the rural ,harar1..r and thfo ltfII'" sp;lt"f"5. and thf"Y .....ant u.. to tin .hat..er we can .to pl"l"St'n"" d.- And Wa,;hlftlilton County land. OWMn art" wadlnl in Ihl' win., In <"IU5lC'f" ..h8 rul{"!l; P"""il. Art Jarobsnn. ow"", of the Pine Tr... Appl. Orrhard in Grant Town.V\ip. has lncd for 21.. Y"',rs to penuade th. town hoard to al. 10" him 10 bui:d a dU!'tet develop- menl 011 his 320 al"r"K. "I'd SPI. 1M appll' nrThard allM as pc"rmanr:onl opt'ft ~p;l~:' hl" !\lid. "and U"", r1U!1lt'1' 32 bomes nn 2-;l(ft leM around the nrdtard "It mak"- InIS of srme, I would !lilill fMo complyinR With lbf lown.ll df'ro.Qty ~tandard. and lhM'e would ~liII be a work.inl apple orchard in place'. OPW'lnper Rnb F.n~rom wanl' to rhBttT 90 III 100 home in r.ke t:lmo. arMJtbt"r rlly in WaQllncton Cflunt, rGMld.rlnl mandatnry cl""lft"lnl If. wnuld lu\"f' half fI' hi!! 22& al"T'e as pt"rm:anenl "pI'n ,~. hu' II Wt"Uld br- for alilrK"Ultaral .... Advl'l("al" ~, thai c1~t'n al. I"w 'ldrh diVf'nf' lNl' of 1M land I'..... of the- open Sflar't' I'" nnl:w 11m- IlMt hv the Imalillnatlflft of thl' dt'. \'.kt~n .., wmlld !tf"f' tn Illhat 1M Vr.l:la,; ar,. 1"'f"Cf'l'\'...t:. ht' Qld. "and I w"'lld rlu"lM' 'boo ho~ :rIMl a fll'lIr:" ..\.M"I.....loOl it IJ.arr,. f'I"nrl" Fnl'''lr''R1 "n\'I",'",," a FM'll!.hhnr .. ..,....1. ....... i ,",ONn"y. ()f.CEMBF.IlI',I~ SAINT ,^Ul PIONEER H:l"SS C 78 CLUSTERING " CONTNJlO rlllOM 5e The tit,'. position il that tM .... _ of the c1uslft" Iflls would be enhannd by OM! adjoininl ope!I "pace. Arenctt alree:l and thinks that !IOIIner or Iller Marine will attrad a dn~oP"' willin. to meet Ute city'. requirements. "At le'-'It now lbe ~elopen know the t"Ommunity"s standards." be saki. "If 1.he ral... w.,.. optiOn- al, dnoefopen would kl'ep bofn.. hardinl the cit, with the usul !!tvlf. Mast deftlopen. unIon. Mtel,. dIoow to ",~Il Whalthe, bue done be,ore:' 8, _n, other name Arefldt says c1U!ltfflnl miCht be In easier sell to the public il U went by anothn namt'. "Unfortunatel,." hi' said, "e1us- lerinllol a bad nalM in Ute 19601 and 11701 WMn some projects were badl, done - wilhout mudli open 'pace. Communiti{"!l; called il c1usterinl but lartt'd. ,tandara. So towntlOUMS and apartments were cnmmed in. Ind the tlnly oprn spa~ wu the parkinc 101, Ute storm .aler dfl.I'fllion pond and nast, little .trips of .pat=e willi a lew plants thrown In. N WlshinltlOll Counl, rommissjOfl- r;on fnonnl mandalory dntennl !I, tM' tan leam from the pan. "We'll brinl ia .someone lille Ar- endt," CommL'UllDftt'r Dav. Enp. trom Slid, -to Mlp lhe ('(MIni, drall a proper ordinance." Enlslrflm willht'" clull.rinc eould be requ,rf'd lhrouchout Washington Counly. but III plan- ninl and IMinll aulhorlty e'llends Mly to lbe nine uninntrpOratrd tflwnsllips which ('fllIStltut. about baU fit Ihe counl"ll land area. The evant, 1Ia. no ,turlsclJctioa 0ftI" \be 2J dU.. It remains to be teen whether comml.,lonen ElI(ltrom aad Hauser Cln C"OCTSI I third 'fOtt oa Ihe fi....member board to pal \be ordinance. Commissioner M,ra Petenoa likes 1M eMe'epl. but isn't read, to make it mandatory. "I lIb It so mudl that if .. had I monarcb, ift thIS ('OlJ.nt, Ind I.u qDeell. I'd mandall! IL Bat I'm 0111, an eteet- eel official .ho doesD't .aot ID show thI. down anyone'. ltIroat,.... 'Msaid. Instead, PHfnon would try first to make chntmnl JIlC'C'fed on I .fllanta,., basis. "Let., danll. 101M carrots," sbe said. "Maybe d"el~ will bu, illto c1U1tninC if we 11ft tMm bonUlel, Ivch as ~;:,~ houstnl deMit, II they Boanl Chairman wan, Abra. barmon basa't made up hiI mtlfd yet fit...,. "I want to list.. to what the low'nahipl in my district h....e to sa, abtlut this:' he aaid. "It ma, be an taSIer political dedlion for Hauser and Enptrom becaae, b@. tween ~, they han onl, one IflWMhip 1ft their districts. N Commissioner DenDis Hqberc UY' the onl, .a, he CID aapport dustHinl is on an option.al bas&s. -nil should be a martet-drina thin&." he said. "II there'l a mar- ket. for dtdt.ers. theo dnelopen will come in and build dusten without as requirinCIL .. Jolnlnc the b_nctw_con John. Kan. . MetropoUtaa Coun- cUtentor planner. f'lpedS propel- als 'Of' mandator, daterinl ill ".. ral a...u Will be well-tfteived. ..It seems lik. a betln' .a, to attOrn- modate crowtII \haD aUowtnllor a IaI of hOI*I 011 2lto\..atte and It- 1M:n!1ots,.. Msaid. 0I.hen aN jIImpillC 011 the bind- ...... AI the UIII'terIU, of Mlnneota. asaoctate proffDOl' of laDdlcape arrllltecture Robert Sykes tlu his IlDdentl IlDd,inl .a,. that bogs. lnl could be clustered 011 I 10J. acre tract iD rural Forest lAk. Tcnmsbip. The options Indllde an "alrt~ullaral hamlel." wlUII 10- acre lots .ith bouses near em oUter and tbe majorit, at the Jot e'Ktl'fldinl a.ay 'rom 1M hlNlel and lhaped to attomrnod.ate fnil and ~Ietable c:roJII, ltft firms and small animals. In Ne. Scandia ToW1'lSbIp. town board member KeviD Nickelson ..id be likes c1uslerilll because if. "1.he best of two .orlds." ''You do more thaa pn!Rf'\"I!! 0pl!fI space." be said. '"Some ~ pit tnO'fe out to OM! country to let aw~, from people. BIft tInl:e th~ am.. and RlUe on LboIe b1llots. tMy disc:oftr \My an a UtUe more isolated tbaa they'd like to be. Ouaten brinl neilbbon closer toleU..,. Jf. a soctal thine." Commissioner Enptrom likes the benefits of r:Iasterlnl and ~'t worry about 1M politics: "I think we'lI do It sooner or later. Artndt ("Ould help QI do Il He'. 'ft''1 persaasift .hen it cornel to cluster zoninC.N Arendt doesll.t millee .ord. aboat It eRber. -no. who would make cluster. in, optional rather U1a1l mandat~ ry belonC 10 ttle Vanna Whlt~ School of Pllnnint." M said. "Just 'pin the 'Wlterel of Fortune' Ind hope U.. dn-elopl'r .iII chooR lbe open .pace option.. Thai is not ,cod planninc. ~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE December 19, 1995 AGENDA r-n SECTION Discussion Items ORIGINATING DEPARTMENT ITEM r-n Special Use Permit Home Occupation 2648 S. Coon Creek Alma Castro Dr. David L. Carlberg, Planning Director APPROVED FOR AGENDA ~ BY: D'JCL lanning .,3. REQUEST The City Council is asked to review the request for a Special Use Permit by Alma Castro to operate a home occupation (store equipment and goods for overseas shipment) to be conducted in an accessory structure on the property located at 2648 South Coon Creek Drive, legally described on the attached resolution. Please consult the attached staff report dated November 28, 1995 and the minutes from the Planning and Zoning Commission meeting ) for further information. RECOMMENDATION The Planning and Zoning Commission recommends denial of the Special Use Permit request. A resolution is attached for Council approval. ,~ ) MOTION BY: SECOND BY: CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA . / RES. NO. R -95 A RESOLUTION DENYING THE SPECIAL USE PERMIT REQUEST OF ALMA CASTRO TO ALLOW FOR THE OPERATION OF A HOME OCCUPATION (STORE EQUIPMENT AND GOODS FOR OVERSEAS SHIPMENT) IN AN ACCESSORY STRUCTURE ON THE PROPERTY LOCATED AT 2648 SOUTH COON CREEK DRIVE, LEGALLY DESCRIBED ON EXHIBIT A. WHEREAS, Alma Castro has requested a Special Use Permit to allow for the operation of a home occupation (store equipment and goods for overseas shipment) in an accessory structure on the property located at 2648 South Coon Creek Drive, legally described on the attached Exhibit A; and WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request does not meet the criteria of Ordinance 8, Sections 4.30, 5.03 and 7.03; and WHEREAS, the Planning and zoning Commission finds the proposed use will be detrimental to the health, safety and general welfare of the occupants of the surrounding lands. WHEREAS, the Planning and zoning Commission finds the proposed use is not in harmony with the Comprehensive Plan; and WHEREAS, a public hearing was held and there was '../ opposition regarding said request; and WHEREAS, the Planning and Zoning Commission recommends to the City Council denial of the Special Use Permit requested. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and denies the request to operate a home occupation in an accessory structure on said property. Adopted by the City Council of the City of Andover on this 19th day of December, 1995. CITY OF ANDOVER ATTEST: J. E. McKelvey, Mayor Victoria Volk, city Clerk ) , / / ) EXHIBIT A Legal Description unplatted Grow Township. The North 660 feet of the east 330 feet of the East Half of the Northwest Quarter of the Southeast Quarter of Section 28, Township 32, Range 24, Anoka County, Minnesota, as measured along the east and north lines thereof (Subject to the right-of-way of South Coon Creek Drive as now laid out and traveled along the north line thereof). '\ / CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.w. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 PLANNING AND ZONING COMMISSION MEETING - NOVEMBER 28, 1995 MINUTES The Regular Bi-Monthly Meeting of the Andov Planning and Zoning Commission was called to order by Chairperso Jay Squires on November 28, 1995, 7:00 p.m. at the Andover City Ha , 1685 Crosstown Boulevard NW, Andover, Minnesota. MOTION Y Jovanovich, Seconded by Putnam, approve the Minutes as ted. Motion carried on a 5-Yes, 1-Present (Doucette), 1-Absent ) vote. Maynard Ap Jovanov' , (arri a at Non A istant City Engineer, Todd ity Planning Director, David Others , Catherine Doucette, Bev Jeffrey Luedtke, Randy Peek 7:12 p.m.), Jerry Putnam Commissioners present: Commissioners absent: Also present: Haas Carlberg ~ "-- Page 7, correct "Elaine Scofield". , / @ PUBLIC HEARING: SPECIAL USE PERMIT - HOME OCCUPATION IN AN ACCESSORY STRUCTURE (STORE EQUIPMENT AND GOODS FOR OVERSEAS SHIPMENT) - 2648 SOUTH COON CREEK DRIVE - ALMA CASTRO 7:02 p.m. Mr. Carlberg reviewed the request of Alma Castro to operate a home occupation in an accessory structure at 2648 South Coon Creek Drive. Mr. Renato Castro made the same request in 1993 but withdrew his application at the November 23, 1993, Planning and Zoning Commission meeting. At that meeting Mr. Castro indicated he was building a facility in Prior Lake and would.be switching the operation to that location. The City became aware he was still operating at 2648 South Coon Creek Drive and gave him the option of requesting a Special Use Permit again. It is basically a warehousing operation, and Staff is recommending denial of the permit believing the operation does not .meet the intent nor the definition of the home occupation ordinance. Staff did receive one letter from a resident in support of the request. That resident is within 350 feet of the property. MOTION by Apel, Seconded by Jovanovich, to open the public hearing. Motion carried unanimously. Renato Castro. 2648 South Coon Creek Drive explained since his application in 1993, the 600 acres he purchased in Prior Lake has been / developed. He did not pursue the application in 1993 because he was in the process of building a warehouse there. Mr. Castro explained the bulk of his business is shipping fertilizer, mostly from Arkansas; Regular Planning and Zoning Commission Meeting Minutes - November 28, 1995 Page 2 ( J (Public Hearing: Special Use Permit/Home Occupation - 2648 South Coon Creek Drive, Continued) shipping water purifiers in Arizona and California and soft-serve machines in Iowa. Whatever is shipped in Minnesota amounts to about five percent of his business. Whenever he ships, it is directly from the manufacturer except for the used soft-serve ice cream machines and small printing machines. When he purchases some small machines, which is considered junk in the United States, he will store them in the warehouse in Prior Lake. Sometimes, however, he will purchase small machines from up north. Instead of driving 70 miles further to unload them in Prior Lake, he will unload them in his accessory building temporarily. When he's ready to ship them, he will bring them to Prior Lake and ship them from there. He has only shipped one container load from his business in Minnesota in the last three years. For the last seven years his family has been supporting families in the Philippines. Plus he supports an orphanage, which is also sponsored by other churches in Minnesota and Wisconsin. When the churches want to send donations to the Philippines, they bring the donations to his place on South Coon Creek Drive. He stores the donations in his pole barn. When he's ready to ship them, he will bring the cartons of used clothing, toys, blankets, beds, used typewrites, used duplicating machines, etc., to Prior Lake and have them shipped from there. Mr. Castro stated he never loads and ships anything directly from his home. His operation does not , cause any increase in traffic. He uses his own utility trailer and van J to move the items from his pole barn to the warehouse in Prior Lake. He doesn't store anything outside of the pole barn or on his driveway. All loading and unloading is done inside of his pole barn. Mr. Castro went on to argue he meets all of the criteria for a Special Use Permit. No trucks come to pick up items, so there is no effect on the traffic and noise. He spends about seven months a year in the Philippines, so there is very little activity. The fork lift makes less noise than a lawn mower. Nothing is stored outside, so there is no effect on surrounding properties. Occasionally there are cars in front when his children come home. He never stores large machines; there is nothing that is environmentally unfriendly. They are only light machines. In the last 24 years there has never been any accidents. He also presented a letter from the Flag of Nations, Inc., explaining his role in sending donations to the orphanage in the Philippines. In addition, he ships to other Filipino ministries in Honk Kong, Taiwan, Korea, Singapore, United Arab Emirates, Saudi Arabia. On occasion he will purchase used soft-serve ice cream machines, store them in his pole barn, then haul them to his warehouse in Prior Lake to ship overseas. He has three of them in his pole barn now. There is also a van, a utility trailer and a small fork lift in his pole barn, so there isn't much room to store a lot of other items. Mr. Castro stated they would like to continue using the pole barn for warehousing donations and small machines. He has 20 acres. He didn't know why he would not be given consideration to use his pole barn for \ / humanitarian reasons and as a place to temporarily store some small equipment that he purchases from up north until he hauls it to Prior Lake for shipping. There are many trees on his property, and the pole Regular Planning and Zoning Commission Meeting Minutes - November 28, 1995 Page 3 (Public Hearing: Special Use Permit/Home Occupation - 2648 South Coon Creek Drive, Continued) barn is 150 feet from the street. He does no shipping from thi8 property. Generally the value of the small equipment being stored in the pole barn is less than $1,000. For the soft-serve machines, he contracts with McDonalds and Shakey's Pizza to lease the used machines in the Philippines. He also supplies them the mix from Iowa. Mr. Castro answered questions of the Commissioners, explaininq the inconvenience of taking the small used equipment directly to Prior Lake when it is purchased somewhere in northern Minnesota. The warehouse in Prior Lake is only 60x26 feet. When he has several machines in his pole barn, he loads them onto his utility trailer and hauls them to Prior Lake for shipping. He does not store large pieces of equipment in his pole barn, nor does he ship directly from there. Sometimes the items in his pole barn consist of 90 percent donations; sometimes it is 60 percent business. Within the last three years he has only purchased half a dozen soft-serve machines and some duplicating machines. He has three soft-serve machines left. Now he has a donated printing press. His pole barn is also a central location for the other ministries to send donations from St. Cloud, Maple Grove, Wisconsin, Champlin, which he collects and then hauls with his trailer to Prior Lake for shipping to the orphanages in the Philippines. J Ancheta Monico. 2663 South Coon Creek Drive stated the City's ordinance does not mention warehouses. Mr. Castro refers to his pole barn as a warehouse, which is not a home industry. He objects to the request. He lives across the street and is most affected by the activities. He disagreed that the fork lift is quiet. The concern is also once the request is granted, the activities will expand and increase. He imagined that then large trucks would be coming in to haul things away. Mr. Monico stated Mr. Castro makes it sound like it is simple and humanitarian, but he contended it is not. He argued it is not once in six months or once in three months, and Mr. Castro will be able to do what he wants once this is approved. Mr. Castro - asked what is wrong with doing some humanitarian service for the people ~n the Philippines. Both he and Mr. Monico are Filipinos. If someone questions this, they can check with the Minnesota Department of Commerce, who has a record of how many container loads he shipped out of his place in Minnesota. They will find it is only one container load a year. All of his shipments are covered with some Letter of Credit or fronted by his company in the Philippines, and these are recorded in the State of Minnesota. The bulk of his business is six ship loads of fertilizer in Arkansas. He felt Mr. Monico's problem is personal and is jealousy over what he is doing. He no longer ships directly from his pole barn. MOTION by Doucette, Seconded by Luedtke, to close the public hearing. Motion carried unanimously. 7:45 p.m. J Regular Planning and Zoning Commission Meeting Minutes - November 28, 1995 Page 4 ( (Public Hearing: Special Use Permit/Home Occupation - 2648 South Coon Creek Drive, Continued) Commissioner Peek felt that whether or not the pole barn is used in a nonprofit situation, the arguments used two years ago are still applicable. By definition, warehousing is not included as a home occupation. He was present when this was discussed two years ago, and his opinion is the same. He would not be in favor of loosely interpreting the ordinance to include warehousing. . Commissioner Apel didn't think the City could enforce any home occupation for storing goods for humanitarian reasons. It would be ridiculous to assume people are not storing some items in their garages. Some of that is warehousing. The two or three soft-serves Mr. Castro stores is insignificant. He felt the entire thing is a tempest in a teapot. It is not about warehousing; it is about a neighborhood feud. He didn't think the Commission should get involved. Two years ago Mr. Castro was asking for the storage of fertilizers and larger machines, but that is not the case now. He didn't think a Special Use Permit was needed; what Mr. Castro is doing is none of the City's business. Commissioner Jovanovich agreed with Commissioner Peek. There is an industrial district for warehousing. She disputed Commissioner Apel's comment that all people store things in their garages. Commissioner Doucette is in favor of the Special Use Permit. She understood the concerns of Mr. Monico, but she would be willing to grant the Permit with restrictions. Those restrictions would include no warehousing at all outside and the value of small machines not to exceed $2,000. She recognized there is some warehousing of small businesses such as in Tupperware, Home Interiors, etc., where product is stored until distributed to customers. She believed in giving everyone a chance to succeed. The Permit would be valid for one year unless there are objections, in which case it can be reviewed again. Commissioner Putnam found this a completely different request than the one in 1993. That request was to store fairly large equipment with semi-trucks coming up once very three to six months. What is being talked about now is different. There are other people who have similar types of operations, storing small items. He'd be in favor of allowing this under a Special Use Permit, though he does tend to agreed with Commissioner Apel that a Permit really isn't needed. The ordinance would need to be amended if the City is going to start issuing Special Use Permits for Tupperware, etc. Chairperson Squires also felt this request is different from the one in 1993, but that difference only goes to looking at the criteria on whether it would pose a detriment to the neighboring properties and an effect on the public health and traffic. He felt the more fundamental J question is whether this fits into the definition of home occupation. In looking at today's proposal, he felt the Commission would have to seriously look at the request in terms of meeting the criteria. He does have a problem with concluding that warehousing is in the definition of Regular Planning and zoning Commission Meeting Minutes - November 28, 1995 ,Page 5 ./ (Public Hearing: Special Use Permit/Home Occupation - 2648 South Coon Creek Drive, Continued) a home occupation or that it correlates with one of the things listed. Personally, he couldn't make it fit. It may be different if the operation was exclusively for humanitarian reasons and not for business. Then a Special Use Permit probably would not be needed. Given the mix, Chairperson Squires felt the definition must be considered, and he didn't think warehousing fits as a home occupation. MOTION by Peek, Seconded by Jovanovich, to forward the draft Resolution in the packet to the City Council with the recommendation for denial. Motion carried on a 4-Yes, 3-No (Apel, Doucette, Putnam) vote. This will be placed on the December 19, 1995, City Council agenda. 7:55 p.m. LT(, R'J?Jl7?TNr.. lOT t:;'PT,TT - 14220 CROSSTOWN BOrTLJ?VJl7?n NW HARD AND ALEXANDER RALSTON KENNKTH Mr. Carlberg reviewed the lot split request to subdivide a lot into wo parcels meeting the minimum requirements for an R-4, Single Family Ur~ zoned lot. He reviewed the applicable ordinances, noting Staff is re ommending approval with two conditions. The applicants would be requ ed to pay $400 park dedication fee. The area is served , with City sewer nd water, and an second stub was provided to the parcel / when the utilitie were installed. Commissioner Peek a ed if the sideyard setbacks to the house are adequate. Mr. Carl be explained the setback requirements. The house does not have sliding g ass doors to the south, so the minimum setback is 10 feet, which the pr osed lot meets. This parcel was an exception to the Kensington Estate plat. The house and garage have been remodeled within the last f w years. Ken Borchard - stated the only ot~ r entrance to the house is between the house and the garage, and there 's a small deck there already. to open the public hearing. MOTION by Doucette, Seconded b Motion carried unanimously. 8: MOTION by Peek, Seconded by Luedtke, Motion carried unanimously. 8:06 p.m. the public hearing. MOTION by Peek, Seconded by Jovanovich, to orward the draft Resolution to the City Council with a recommendation fo approval. Motion carried unanimously. This will be placed on the Dece er 19, 1995, City Council agenda. 8:07 p.m. Mr. Haas reviewed the proposed sketch plan of Avalon in an R-l, Single Family Rural Zoning District. Th currently located within the MUSA area, but it could omes for nine lots property is not e served in the DISCUSSION - SKETCH PLAN - SECTION 15 - AVALON HQ 11'~~/l~~~ l~:Ub bl:2!:d::,lt,:;' /.:J Fl.ACi De THE IIATICitt:; F'AGE Ci1 ti/1<J.rv. & Joan .Stavlg . . 612-561.6173 , / To Whom It May Concern: Flag Of The Nations, Inc. ttakes poriodic donations to Bethesda Ministries of the Philippines. Betheada Ministries is ~ nun-profit organization providing humai1i tar ian aid to the poor, Oft.'iHl times ifl the remote areas of the Philippihef;. , , Those donatad items <l.re sto~ed at. the Re.n~J to Castro residence for f~Jturn 8ld.Pl::",r.~:, lit",,-: ~ter:is ':t,.-e re"ld.l to ship they are tr1"~portBd to ~nothe~ lU~aticn for loading and shipment to the Philippines. ,_/ Some of the items stored are: Medical SUpplies, such uS bandag,:;:;., ;:i\pe and clini.c supplies Non-prescritions items Used medical epuipmen't Used clothing Used printing equiprnGnt USGd tYP~\Jri ten,; The nermal frequency of 5hj.pmer:~ is, :?'l:Pt'oxirr.ately '::.wice a year. YOUL"S truly, J . f ,I!--. a.-,>' d't:. I t'J' '/..-. -~, Joan Stavig , c'President ) r . "'Af, ~7'} "[T~qt ;)'J.tt ,yay 1I1iJJ if, .f1f"";1t ,1~ fit utiJ, ,,7,jY:l1ird:'C'1I ;"''''',1 ~., ""i.v..... . JilII/ 0 :_ r- '\ J !\ ;' ..-~ - - , ~1-~ ----4- -~ ---.... -- - - - .-- - - - - --- - - -- - --...... . .. =-.~~- ......... ... .. -....- --- ::--"- .- - -- = .-- - - - -- --- -.- - -.- - - -- --- -.- -.-- - - - -- -- - -- - '\ :8lf-J. JO 8~YJO 8lf-J. mOl~ NOV 28 '95 11:43AM MEDTRONIC PROGRAMMERSLE P.2/2 / November 28, 1995 RECEI"ED Vicky Volk City Clerk City of Andover 1685 Crosstown Blvd NW Andover, MN 55304 HOV 28 1995 CITY Or hi\!LJOVER Dear Ms. Yolk, This letter is in response to your "Notice of Public Hearing" for a special use permit for Alma Castro to operate a home business. As far as we are concerned, Luke and. I have no problem with Alma using her home/out building to run an import/export business. I feel this pcr:sonal freedom QlIlld use) should be gnmtcd to Alma Castro, as well as, any other Andover resident. We os citizens of Andovcc have purchased our properties and pay real estate taxes and should be entitled to make use of our property, as we see fit. As long as, our property use is not infringing on another resident(s). In this case, since she is , . J using her out building for business purposes and no residents are being impacted by it we have no problem with this issue. If you have any questions or concerns regarding this letter, feel free to contact me at 574- 6259. Sincerely, l J/---~;r'~Y 7 :~I/(TpJ~i2.1-~.~ Mary 10 Davich " 2780 South Coon Creek Drive Andover, MN 55304- 755-1340 ./ " ) CITY OF ANDOVER REQUEST F,OR PlANNING COMMISSION ACTION November 28, 1995 DATE David L. Carlberg Planning Director APPROVED FOR AGENDA .y,~ AGE~~Apl!~!d _ SUP Home Occupation 2648 S. Coon Creek Dr. Alma Castro ORIGIN~it!~nl?rrrcfRTMENT BY: REQUEST The Andover Planning and zoning Commission is asked to review the Special Use Permit requested by Alma Castro to operate a home occupation (store equipment and goods for overseas shipment) to be conducted in an accessory structure on the property located at 2648 South Coon Creek Drive (PIN 28-32-24-42-0004), legally described on the attached resolution. The property is zoned R-1, Single Family Rural and is five acres in size. APPLICABLE ORDINANCES I Ordinance No.8, Section 4.30 defines home occupation uses, including, "office uses, repair services, photo or art studio, dressmaking, or teaching limited to three (3) students at anyone time and similar uses". Ordinance No.8, Section 3.02 defines repair services as, "Repair and/or servicing of such items as musical, scientific and medical instruments, photographic equipment, jewelry, watches, clocks, small household appliances, office machines, shoes and clothes, and similar uses". Ordinance No.8, Section 7.03, Special Uses, allows cabinet making/wood working as a home occupation by the granting of a Special Use Permit. Ordinance No.8, Section 4.30, Home Occupations, requires a Special Use Permit for any home occupation that is located in an accessory structure and/or that requires exterior storage. These home occupations shall be subject to the following conditions: 1. The size of the lot shall be 3 acres or larger. 2. The specific location and size of the structure and/or outside storage area shall be as allowed by the City. 3. The combined square footage of the accessory structure and outside storage area shall not exceed 800 square feet. page Two SUP - Home Occupation 2648 South Coon Creek Drive Alma Castro November 28, 1995 ! 4. Setbacks of the accessory structure and/or outside storage area shall be of a magnitude found necessary by the City, but in no case shall it be less than a one hundred (100') foot front yard setback, thirty (30') foot sideyard setback and a fifty (50') foot rear yard setback or as required in Section 6.02. 5. The outside storage area and all vehicles, materials and equipment being stored there shall be fenced, landscaped and screened in such a manner as' to prevent it from being visible at any time of the year from road rights-of-ways, public properties and surrounding properties. Ordinance No.8, Section 5.03 regulates the Special Use Permit process. Ordinance No.8, Section 7.03 lists those uses allowed by Special Use Permit. In a Residential District, Home occupations, on a parcel of three acres or larger, utilizing an accessory structure and/or exterior storage, is allowed under a Special Use Permit. In granting a Special Use Permit, the following criteria shall be / examined as defined in Ordinance No.8, Section 4.30. 1. The effect of the proposed use upon the health, safety, morals and general welfare of the City including but not limited to the factors of noise, glare, odor, electrical interference, vibrations, dust and other nuisances; fire and safety hazards; existing and anticipated traffic conditions; parking facilities on adjacent streets and land. 2. The effect on surrounding properties, including valuation, aesthetics and scenic views, land uses, character and integrity of the neighborhood. 3. Consistency with the Andover Comprehensive Plan and Development Framework. 4. The impact on governmental facilities and services, including roads, sanitary sewer, water and police and fire. 5. The effect on sensitive environmental features including lakes, surface and underground water supply and quality, wetlands, slopes, flood plains and soils; and other factors as found relevant to the City. Ordinance No.8, Section 4.30 also states that, "a Special Use Permit is valid for one year from the date of issuance unless otherwise specified in the Resolution for approval and thereafter shall be automatically renewed each year unless objections or complaints are received from neighboring property owners, the City Councilor City Staff and a request for review is made. , / Page Three SUP - Home Occupation 2648 South Coon Creek Drive Alma Castro November 28, 1995 GENERAL REVIEW Mr. Renato Castro in 1993 made the same request for a Special Use Permit but withdrew his application at the November 23, 1993, Planning and zoning Commission meeting. Attached are the minutes from that meeting. The Commission shall determine whether the requested use meets the intent of Section 4.30, Home Occupations. Several Commissioners in 1993 did not feel the request would be an appropriate home occupation. COMMISSION OPTIONS 1. The Planning and Zoning Commission may recommend approval of the Special Use Permit requested by Alma Castro to operate a home occupation (Store equipment and goods for overseas shipment) to be conducted in an accessory structure located at 2648 South Coon Creek Drive, legally described on the attached resolution. The Commission finds the request meets the criteria established in \ Ordinance No.8, Section 4.30 and 5.03. The Commission also ,_~ finds that the use is permitted by special use under Ordinance No. 8, Section 7.03, Residential Districts. 2. The Planning and Zoning Commission may recommend denial of the Special Use Permit requested by Alma Castro to operate a home occupation (Store equipment and goods for overseas shipment) to be conducted in an accessory structure located at 2648 South Coon Creek Drive, legally described on the attached resolution. The Commission finds the request does not meet the criteria established in Ordinance No.8, Sections 4.30 and 5.03. In denying the request, the Commission shall state those reasons for doing so. 3. The Planning and zoning Commission may table the item. STAFF RECOMMENDATION Staff recommends option 2, denial of the Special Use Permit. Staff does not believe the request meets the intent of Ordinance No.8, Section'4.30, Home Occupations. , ) ( Andover Planning and Zoning Commission Meeting Minutes - November 23, 1993 Page 4 Commissioner Peek questioned the issue of the number of s stations on that corner. Mr. Carlberg noted this area is zoned for his use, and it is known what will be on the other three corners -- unty property in the southeast corner; proposed SuperAmerica gas sta 'on on the northeast corner; and the existing utility substation on e northwest corner. The new proposed structure will be a we orne additional that intersection. ./ (Public Hearing: Special Use Permit, Bulk Storage of Murphy Oil USA, Continued) Commissioner Putnam stated he will abstai occasionally does some work for Murphy O' voting since his firm The public hearing was opened for Gar Allen Construction En ineer Oil - explained the tanks will be a steel tank within a fib glass tank, so there will be no rust. The steel gives the tank more ability than a total fiberglass tank. There will be an in-tank moni oring system that is monitored for each tank. There will be no abov -ground tank for propane storage. He had a drawing of another gas s ation, stating the one in Andover will be exactly like it. They ar also looking at the possibility of having a , j car wash on that site if there is room. Mr. Carlberg stated a car wash is a permitted use in at district and would be reviewed as a part of the Commercial Site Pan. Mr. Allen - state they are aware of the 40-foot service road easement and will be meet' g with the county regarding easement for both Hanson Boulevard and B ker Lake Boulevard. f the Commissioners were comfortable with the request as the propert is zoned for that use and there are other agencies that deal with e safety issues relating to the power line easement, though Chairpers n Dehn felt Commissioner Peek raised a good point regarding the nu r of service stations on an intersection. by Apel, Seconded by Jovanovich, to close the public hearing. carried on a 6-Yes, 1-Abstain (Putnam) vote. MOTION by Pease, Seconded by Apel, that we forward the Resolution to the City Council with the recommendation of approval as presented. Motion ~ carried on a 5-Yes, 1-No (Peek), 1-Abstain (Putnam) vote. 8:15 p.m. ~ PUBLIC HEARING: SPECIAL USE PERMIT, HOME OCCUPATION IN AN ACCESSORY STRUCTURE - 2648 SOUTH COON CREEK DRIVE, RENATa CASTRO '\ 8:15 P.M. Mr. Carlberg reviewed the Special Use Permit request of Renato Castro to operate a home occupation in an accessory structure. He noted the applicable ordinances and criteria for issuing a Special Use Permit. Mr. Castro's operation consists of storing goods and equipment such as old printing equipment in an accessory structure. He \ ' Andover Planning and Zoning Commission Meeting Minutes - November 23, 1993 ( / Page 5 (Public Hearing: Special Use Permit, Home Occupation in Accessory Structure, Castro, Continued) will load a semi-trailer with the goods and equipment over the weekend, with the trailer leaving the site on Monday. This activity occurs about three to four times a year. South Coon Creek Drive is a nine-ton road and can handle this type of traffic, though there would be weight restrictions in the spring. This is the first time this type of use has been requested for a home occupation. It is a unique situation, and the Commission must decide if the use meets the intent of the "similar uses" clause in the ordinance. Warehousing is not listed as a permitted use for home occupations. This is not a very large operation, but he felt it would be considered warehousing. The hearing was opened for public testimony. ( Renato Castro, 2648 South Coon Creek Drive - addressed several questions from the Commission. He stated he uses a fork lift to move the heavy equipment to the truck. Sometimes it takes four months to collect enough equipment, sometimes it takes as long as six months. When he has collected enough for a load, about three times a year, he loads outside on a Friday morning or evening, with the truck leaving on Monday morning. He collects the equipment, brings it to his property using his own trailer and stores it inside of his building. There is no storage / outside. It is not usually "big" equipment. Mr. Castro explained his company, in which he is part owner, is in the process of building a manufacturing and warehousing facility in Prior Lake. The equipment that will be loaded and shipped this weekend will probably be the last 'that he will ever do at his property. Several Commissioners indicated they would not be in favor of granting a permit for a warehousing operation, as they did not feel that would be an appropriate home occupation, even though this one appears to be low profile right now. Mr. Castro - expected their facilities in Prior Lake to be open in March, 1994, but again stated he did not intend to be warehousing for the company after this loading. This will be the last time he will be using his accessory building to store equipment for his company, and both containers which are in his driveway now will be loaded tomorrow and will be out on Monday. After this he will only store his personal items. Mr. Carlberg felt it would be appropriate for Mr. Castro to withdraw his application since he does not intend to continue the operation, and that the City should refund a portion of the application fee. He recommended a refund of $100. The Commission agreed that would be appropriate and suggested Staff investigate the site to be sure the operation stops after this weekend. , Mr. Castro - asked to withdraw his application at this time. ; '. J Richard Pierson, 2683 South Coon Creek Drive - has been aware of this operation for the past four or five years. He has no problem with the smaller operation that is going on, but he wanted to tell the Commission that this type of operation just does not fit with the zoning and the Andover Planning and zoning Commission Meeting Minutes - November 23, 1993 Page 6 , / (Public Hearing: Special Use Pez-mit, Home Occupation in Accessory Strucr:;ure, Castro," Continued) residential area. Now t=ucks corne only every three to six months; but once a Permit is issued, there is nothing that would prevent trucks from coming more often. He was also concerned about the access to South Coon Creek Drive from the heavily traveled Round Lake Boulevard. He didn't have a problem with a 30-day sunset to the operation to remove the material, but he suggested it be monitored so they don't get an inappropriate amount of traffic in the neighborhood. Dionicio Boria, 1969 29th Avenue NW. owner of oropertv adiacent to Mr. Castro - agreed with Mr. Pierson. In addition, he felt the business going on there is destructive to the neighborhood. There is no water to fight fires. The south side of the road is heavily residential. Traffic is a concern because it is very difficult to control. It would be a nuisance to the neighborhood. Monico Ancheta, 2663 South Coon Creek Drive, across from Mr. Castro - has endured the noise of the forklift and crates being skid du~ing the loading of the trucks. He is glad Mr. Castro is moving his business away from that area. South Coon Creek Drive is a very sceni= road, and he would like that area to remain that way. / MOTION by Apel, Seconded by Jovanovich, to close the public hearing. Mor:;ion carried unanimously. MOTION by Putnam, Seconded by Pease, to accept the Renato Castro withdrawal of the application for a Special Use Permit and designate that we return $100 of the fees he already paid; and that Staff be requested t~at they put a time limit of 20 days for the removal of that occupancy. Motion car=ied unanimously. 8:45 p.m. , , / Mr. Carlberg reviewed the variance request of Stev the conr:;inued construction of an addition to an ccessory structure (12' x 26~ lean-~o) larger than the principal ructure. The property is 1.11 acres and zoned R-l, Single Famil ural. The ordinance requires that the total square footage of a the accessory buildings cannot exceed 100 percenr:; of the land co r of r:;he principal structure. The existing accessory structure a ady exceeds that requirement, but that has been grandparented. e lean-to addition further exceeds that limit. The existing gara is a lawful existing nonconforming use built p=ior to the adoption f the ordinance. Staff is recommending it be denied based on th act that a there is no hardship on the topography or shape of the nd. Commission Apel expressed anger and frustration with the ordinance. The ration favors those who can afford to build larger houses, th ore allowing them to have larger accessory buildings, and it opposes those with the smaller homes by not allowing them to consr:;ruct SSTOWN VARIANCE: SIZE REQUIREMENT FOR AN ACCESSORY STRUCTURE BOULEVARD NW, STEVEN LOUDON \' j CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (612) 755-5100 SPECIAL USE PERMIT Property Address dl"4-R Go. ~ ~"l--'L ./J.-'f ~ It'" s:no1 Legal Description of property: (Fill in whichever is appropriate): Lot Block Addi tion PIN ;). ~ 8P.~tf I.f. ~ 0001 (If metes and bounds, attach the complete legal description.) Abstract /' or Torrens ? (This be providea-anQ can be obtained from the Is the property: information must County. ) ----------------------------------------------------------------- , Reason YtA ) /r)U II" CV ~'/e. ~ ~. '>'L4' ~. q? ~ oJ f;:;fl-'~ v~ ~ ~ ~.~~ ~ ~a-'rt ~- L"..,t'M/ ~ ~ /-lk- ~ ~ ~ a.- -M4-" t;- ~ ~ ~ ~ ~ 'J>'Vl.--n1~c,.(.4). Section of ~rdi nce ~ a -Current zoning J-.j . ~O ----------------------------------------------------------------- Address rJ.(pc.j? Home Phone ;;)S7- 1S~q Business Signature ~ (2. ~- ~a) 12 . 6.0. ~~ e.a;r~ IO~~ A-J1~ . Name of Applicant Phone ~ ~_ Date fOd-, L./ I/CJtjj I ----------------------------------------------------------------- Property Owner (Fee Owner) (If different from above) Address ~ Home Phone Business Phone I J Signature Date ----------------------------------------------------------------- SPECIAL USE PERMIT PAGE 2 ) The following information shall be submitted prior to review by the City of Andover: 1. A scaled drawing of the property and structures affected showing: scale and north arrow; dimensions of the property and structures; front, side and rear yard building setbacks; adjacent streets; and location and use of existing structures within 100 feet. 2. The names and addresses of all property owners within 350 feet of the subject property. Application Fees: Commercial Residential Amended SUP 0.00 Recording Fee ~ Abstract property 25.00 Torrens property . 0 Date Paid (6L/(t1( Ib '$' nr. ()() ~ Receipt # 02J).ncr Rev. 5-06-93:d'A 5-04-94:bh 2-01-95:bh 3-22-95:bh Res. 179-91 (11-05-91) / CRITERIA FOR GRANTING SPECIAL USE PERMITS In granting a Special Use Permit, the city Council shall consider the advice and recommendation of the Planning and Zoning Commission and: I. The effect of the proposed use upon the health, safety, morals and general welfare of occupants of surrounding lands. 2. Existing and anticipated traffic conditions including parking facilities on adjacent streets and lands. 3. The effect on values of property and scenic views in the surrounding area. 4. The effect of the proposed use on the Comprehensive Plan. --- , . 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" ;:,;/~;~;:~.~;?~}i~i,:)*..}:;~:~~:1:~.{~~~;:i.~i,~H1?~f!i,~-t;rI~~1~~;~~:.-/f;~;~;y. ):rJ..,:; :;' '~8~:'~hHi~~;,:::,~" ::;r :{\~ :z/::::;I;::;:~ ,'. .:,':-'< \ , CITY of ANDOVER , __,I 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF PUBLIC HEARING The Planning and zoning Commission of the City of Andover will hold a public hearing at 7:00 p.m., or as soon thereafter as can be heard, on Tuesday, November 28, 1995 at the Andover City Hall, 1685 Crosstown Blvd. NW, Andover, MN to review the Special Use Permit request of Alma Castro to operate a home occupation (store equipment and goods for overseas shipment) in an accessory structure as established in Ordinance No.8, Section 7.03, Special Uses and Section 4.30, Home Occupations on the property located at ' 2648 South Coon Creek Drive (PIN 28-32-24-42-0004), legally described as follows: unplatted Grow Township. The North 660 feet of the east 330 feet of the East Half of the Northwest Quarter of the Southeast Quarter of Section 28, Township 32, Range 24, Anoka County, Minnesota, as measured along the east and north lines thereof (Subject to the / right-of-way of South Coon Creek Drive as now laid out and traveled along the north line thereof). All written and verbal comments will be received at that time and location. A copy of the application and location will be available at Andover City Hall for review prior to said meeting. .ikU Jictor~a Volk,.City Clerk Publication dates: November 17, 1995 November 24, 1995 J PIN:283224130001 ANCHETA MONICO S & R L 26"'\S COON CK DR A. ;)VER MN 55304 PIN: 283224130002 ANCHETA MONICO S & R L 2663 S COON CK DR ANOKA MN 55304 PIN:283224130004 BORJA D10NICIO & CELESTINA 1969 29TH AVE NW NEW BRIGHTON MN 55112 PIN: 283224140005 EMMERICH ANTHONY J & T M 2543 S COON CK DR ANDOVER MN 55304 PIN:283224140007 WELTMAN MARTIN H 2579 S COON CK DR NW ANDOVER MN 55304 PIN: 283224410001 KOHOUT ISABEL J 2544 S COON CK DR ANOKA MN 55304 PIN:283224410003 ARCEDO PERICO B & MIGUELA C 2600 ANGELL RD SUNFISH LAKE MN 55118 PIN: 283224420001 CASTRO RENATO & ALMA R 2648 S COON CK DR ANDOVER MN 55304 PIN:283224420002 DAVICH LUKE J & M J 2780 S COON CK DR A)\If)KA MN 55304 , J -_/ PIN:283224420004 CASTRO RENATO C & ALMA R 2648 S COON CK DR ANOKA MN 55304 PIN: 283224420003 ZAMORA LEONARDO & RUFINO 4301 4TH ST NE COLUMBIA HGTS MN 55421 \ ... ,/ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION December 19, 1995 DATE AGENDA SECTION ORIGINATING DEPARTMENT APPROVED t-O. FOR AGENDA Discussion Items ~ ITEM Planning t-O. ~(cL Appoint P & Z David L. carlberg Commissioners and Chair Planning Director 71 The City Council is requested to appoint commissioners and chair for the Planning and Zoning Commission. PLANNING AND ZONING COMMISSION The following commission members have asked to be reappointed: Randy Peek (letter attached) Bev Jovanovich (letter attached) The following commission members have asked not to be reappointed: \ ) Catherine Doucette (letter attached) The Council may wish to reappoint commissioners, appoint the following applicants to fill positions or choose to interview for the positions. Applications for the P & Z Commission have been received from the following: Brian Barringer Lynette Barry Mike Gamache Keith Hempel Gary Magill Lorna Wells , , ) MOTION BY: SECOND BY: 28 November 1995 J Mr. David Carlberg City Planner City of Andover Andover, MN. RE: Planning and Zoning Commission Re-appointment Dear David: My current term of service on the Andover Planning and Zoning Commission is to expire at the end of the year. I am requesting the consideration of the Andover City Council for appointment to a new three year term. Sincerely, -[c? --- / Randal L. Peek 13405 Uplander St. N.W. Andover, MN. J October, 25, 1995 / City of Andover Andover City Hall 1685 Crosstown Bldv. N.W. Andover, Minnesota 55304 RECEIVED OCT 261995 CITY OF ANDOVER City of Andover I wish to be reappointed to the Planning Commission, due to my working knowledge of the Planning Commission and my excellent attendance record. Thanking you in advance for this consideration. Sincerely, ~_ n -i~w ~UctN10\)AA Bev Jovanovich J J j " November 28, 1995 TO: CITY OF ANDOVER - CITY COUNCIL FROM: CATIIERINE DOUCETIE - COMMISSIONER SUBJECT: PLANNING & ZONING COMMISSION Please accept this memorandum as my official notice. I will not be pursuing an additional term as an Andover Planning & Zoning Commissioner after December 31, 1995. Thank you for the opportunity. t. tJt>tdYL 'c-Ef"-O'OI '01-1 10: 33 FFOI'I: 7:-:'.-::::'7'23 TO:t:,12 7:::::::: 167'3 F'HGE:02 '-- / ) l}'A".~'''', ;~I ,~ '.., ~ 1 o';';';"}, ~,tY \1 '':;'it.a.~.1.~'J-~~~ ' CITV of ANDOVER , v/ --,e" __.. , , ADVISORY CUMMISSION APPLICATION S=p'J . l...l ~ 1 ;'::':'-' , " Name: Brian Barringer Address: 2938 142nd Ave NW Andover Home Phone: 755-0669 Work phone: 379-4900 commission preference: Planning & zoning xxx Park & Recreation Economic Development Charter Commission public Safety Committee Equestrian Council____ Cable Comm. Tree commisGion rlo~~c state your reasons for requesting to be on the advisory " commission checked above: I am interested in becoming involved in the process of helping Andover continue to grow and prosper through proper growth with adherence to pla~ng & zoning policy. Describe your education/experience which qualifies you to serve on this commission: 1988 graduate of Iowa State University with a BBA in 5 1/2 years with Twin Modal Inc. working in several Transportation/Logjstics. positions, currently Account Manager. Describe your professional, civic or community activities which may be relevant to this commission: Transportation Club of Mpls/St Paul, Iowa, State Cyclone Club. Former member St. Paul Jaycees, ISU Cyclone Club Exec Comm. Program Director KUSR-FM 2yrs. 1986-88 a~~~&4;7?~ Signature r Member of the Dated: 9-16-94 lrJ1 , '1. ~~ .' CITY of ANDOVER RECV'''''\l;r~li') ~~ NOV 28 1995 , ! CITY Or-: J'.,i'-JDOVER ADVISORY COMMISSION APPLICATION Name: LJllIil"-iir: 13n..eey Address: /1'1:~ )(~"N7 51 ;(/i/) Home phone: 'I3tJ. 5.3/8 .f/74{)(Jefi /JlAJ .55c304- Work Phone: 175. 805() Commission Preference: Planning & Zoning XX Economic Development Public Safety Committee Park & Recreation Charter Commission Cable Comm. Equestrian Council Tree Commission Please state your reasons for requesting to be on the advisory commission checked above: j -fl/tj/ll/lI/t//A'L / /J/lf/yAf ~ ~~/U/ 10 r/y:ut91~/ HA f//4~~ if. 0#t1LL,1l1-1JuJ) / tlJtWL/ tftv 76 ,Ill /A~~~ ,U/ ~ ltdd;~~ ~ ~ Describe your education/experience which qualifies you to serve on this commission: / Lwt,iljA (/v~/Y/}rh-/k//lN~r/(~//~~~~./~-ru:- /f'/h6 f1Xj2tf//A//) (j~~ du/t'~4/ /?d ///--uJ f7Ard./#E~),9# d k--</~/k~ ~ Describe your professional, civic or community activities which may be relevant to this commission: ) ',~ " , . . li ;".L: ./ ,K~e -3:30 p. ,'"- /' if 1:)/"<;;,, // ./ V CITY of ANDOVER " ADVISORY COMMISSION APPLICATION Name: Hike Gamache Address: 2815 134th Ave. mol, Andover Home Phone: 757-6060 work Phone: 540-3640 Commission Pteference: Planning & zoning xx Park & Recreation Economic Development Charter Commission Public Safety Committee Cable Comm. Equestrian Council____ Tree Commission Please state your reasons for requesting to be on the advisory commission checked above: I am concerned about how fast Andover is growing and I believe that the P & Z should be involved in setting a realistic growth plan for the future. Describe your education/experience which qualifies you to serve on this commission: BA in Business Mgmt., resident since 1985. My campaign for State Rep. in '94 p~cvided ~c ~ith a great deal of insight into the concerns ~esidents have about their city. Describe your professional, civic or community activities which may be relevant to this commission: DFL endorsed candidate for State Representative SOB, active in Andover Athletic Association. Dated: / ):; /95 . . {:Z~~ ~VJ?>rL " -' RESUME OF MICHAEL R. GAMACHE 2815 134TH AVE. N.W. ANDOVER, MN 55304 (612) 757-6060 WORK EXPERIENCE: EDUCATION: COMMUNITY: / AUQust 1984 - Present -Information Specialist, Consumer Services Responsibilities include: .. Provide in depth analysis of consumer communication data, provide customer ad hoc reports including graphics illustrating consumer comments and developing trends for the Marketing and Nutrition Departments, Gorton's, Quality Control and Consumer Services management staff. .. Maintain internal working relationships with all levels of Marketing Quality Control, Nutrition, ISD and Gorton's. External contacts include: AT&T. .. Responsible for the analyzing and auditing of charges to marketing groups for services provided by the Consumer Services Department. I am involved in the budgeting analysis for the area on an on going basis. .. Computer knowledge includes Excel, Quattro Pro, Lotus 1-2-3, Microsoft Word, Paradox, AT&T CMS codrdinator and trainer for Consumer Services and the Lotus contact for training. June 1982 - AUQust 1984 - Respondent I, Consumer Relations .. Answered consumer calls and letters about General Mills products and promotions. This required an extensive knowledge of General Mills products and services, and a sensitivity towards consumer related problems. Seotember 1981 - June 1982 - Section Leader I, Fulfillment Center, Minneapolis .. Supervised 10-15 home workers and was the back-up supervisor for processors working at Fulfillment Center. This department handled the processing of refunds and rebates. I was responsible for maintaining and communicating processing procedures to home workers and an outside fulfillment house. Responsible for planning work schedules to handle the seasonal work flow. Assisted in the perfonnance appraisal process and the hiring of new employees. .. BA in Business Management with an emphasis on managerial communications. .. Candidate for State Representative District SOB. Endorsed by DFL Party, AFL-CIO, Minnesota DRIVE, Minnesota Federation of Teachers, AFSCME, Communication Workers of America, Minnesota Association of Professional Employees. 01/12/95 01/12/9~ 15:~R FAX 512 ~79 4400 -JAN-12 95 15'15 FROM: CIIN I ~(;H,\,~ AKLIt QtU""~ 755-8923 TD:3794400 PAGE: ~ ; (t;\) .<l,o~;:-:~ ~ CITY of ANDOVER ,'ADVISORY COMMISSION APP~lCATION te~~h (:r~) ~~ 2e- Addun z z.c:> 5: b 13 ~-e.t. ?-d/' BOlle Phone: 7f-lJ 1- - 2,9'1>" Work l'hane & Nalllel /V W, A",)ov4. r 11.u ~'S 1., 7" ~ ~1- 6&'5";? Commission Preference; Planning 5 Zonift9 x pack i Recr..tion Charter COaaiG8ion Cable COIUI. Economic Development Public safety Committee ~questrian Council____ Tree COlUlissloft " Please state your ceasons for requeGtlng to b. on th. advisory commission checked above: :r: l.1..-uU h~,l" -C..f"-U-- a-oy /},vclll~4--+ ':'.., ~ ~W'~",';'y h!, f'~,.JI'g my S~IIlS C)-1 Yk yl<l."''''~ '7 2<?....:..'} ~.........;:-ss,'...,. Describe your education/experience which qualifies you to 8erve on this cClI\Missiont .J:.. ~ &... -f,. ,,-r yl:LlJo..r Dated: /' CA CITY of ANDOVER ., .! ADVISORY COMMISSION APPLICATION Name:~yym/lq/J ) Address: /JfOOCj )i~ffl ~.r Ape /l/?/';) Home Phone: 1-/2)- c:s'1Sf.:: Work Phone: -1',;2}. -5g'..50 Commission Preference: Planning & zoning x.._ Park & Recreation Economic Development______ Charter Commission Public Safety Committee Cable Comm. Equestrian Council Tree Commission Please state your reasonu for requesting to be on the advisory commission checked above: r U~ ~~ g~ tiff (P~.tY ~~ ~~~41' ~t-t1ft(; lZf D~.fjJ Il~ -fY&//$i t1Z~ Describe your education/experience which qualifies you t~serve on this commission: ' !2 If i:S c/:;- !klvm l fl (I ~(I 1'5 p 5 \ if tJl?ttl.~~ m//1I1. ILJ /Jer-) SOf~Or {I;!J~tY~ q VtJlvrrt-p.t'I'. - .t!11 1'.h,jrJt?r~ t'~I'Jf/J1,Jf(~~ in Pis{ Ir I; .5;' {ocL" t.~4de$6jf1ztS ~ FPtL' e ,c; 11 EJ<f-t'i1dpd (P/!/ZJPu.:s . In '''':#~ v: Q/). s'gfiat e 7~1' Dated: , . - .'/ E /r7 /)a;; /J1 hZX . J 7 f.?'/ 6 /lcl/ll1//5 fl/'a -to r /1.- ])#('1 tlA ) I 7- /'3 .xr"t?/~ .4'5 c? !?crc9,{p/,/ ~..~, ~Ild ;$}"I/S.,(//LJr //7 J~5Ab//7~l20LOz. I v (') r7"'t?r /f'5/d 4o/"f.p /'7 /1m /(q (!{) .' i ./ " /~: 1 ~ '"\ 6 ,: .'1:.... )' , , . -- CITY of ANDOVER .' ADVISORY COMMISSION APPLICATION .J Name: - .." /) i'-'o7Ui. ,",' j'),,',., // ,. //. '. f Xc. ,J Address: ,/ ' "~ i 3?<-/'Y ,. r:-y /,' '.' , I\; ! ,,/ /Jrj-~? --? / _- __J __' .' '.... ") Work Phone: Home Phone: Commission Preference: Planning & Zoning , -':> Park & Recreation Economic Development Charter Commission Public Safety Committee Cable Comm. Equestrian Council____ Tree Commission Please state your reasons for requesting to be on the advisory / commission checked above: ---- ,,,,,, ! Ij rJ; ,( , 1 '-'- c- :/ ( d :;i.'_-d~l~L';;~ fl" '-!,;:., / -j- <.--. / ".I\~' (,c..L-(..vL.<:-- Describe your education/experience which qualifies you to serve on this commission: , . Ji_~.-r. ~ .. '. , L ,'" <:- r.. ~, , -' . ,'); r-L0c;~ '{-Iv ?Y"trn.... (.("~ /'?i/'AJJ.c-G.A/.~" '--<. /_'-',/f,~-1 /(-{"''''~''1 &/,~ " UJ' v I () ~l' r,\' i ii..... ,/t7" ';, '. J,f), .<,':-- '._', ,~ ..,c;. ~ .... ,~~ ,~.,..,.,..... Y"A,,,,,,,-,--'L ;," I. _..L.\._1~, !.., _~'--'I~ I. . -':" ~'I.. . f. I:... !/7'1-.-'-'_, Describ~ your professio~al, civic '~r ~ommunity acttvities which may be relevant to this commission: )"'.__..):-2..,_".1 , J' . ' ;f,-: -<-{,...'............"....{.-. , : . )J;-~j r'{...~'-,~J ;-.- .:..'-. ~V-I~:J J 1 ~..,' )-,__.J~c.J ,'tJ.., ,c.: _ /-, v, --?,- i -r . .., -, ,,/,,~.J" .J:'...Z(,.<.....t.-...---" ;~,-r , .J /,3 I _-." I. /' (} '" ___........ I , , , -~7 I ( , , /.' J --.... - ,....- -v-'Jv ~ SignCfture J Dated: .I I Lorna J. M. Wells 3348 16th Ln. N. W. Andouer, Mn. 55304 612-153-3383 January 8,1995 Ae: Further information for Planning Commission ,; Dear Council Members, I am interested in the Planning Commission Position for many reasons. Please allow me the latitude to describe them beyond the application space prouided. They are: as a newer member of the communitYlI bring to the community the eKperience of hauing Iiued in other areas. !;Kample- I haue known the frustration of hauing garbage not picked up correctly for 6 weeks straight in the summer. I strongly support the theory that when semices are not giuen, then those seruices can and should be terminated. In Champlin, I was told to "pay my bill for water, sewer and garbage and that if I did not pay for the garbage portion, the City would certify the bill onto our property taKes H. I like the competition in Andouer, no semice, another hauler. I (we) liue in a new housing area on well and septic;which creates seueral unique aspects for Planning. FKamples include park funds for the area, traffic speeds for our road, personal interest in o...\J- water quality ..wild flower protection. our family moued here for the land auailable to play, grow a ,I garden, the natural surroundings and peaceful sounds at night, in Champlin we did not hear birds sing. My eHperiences and education prouide the citizens of Rndouer with a strong supporter for the enuironment. I want to include the replanting or planting of trees as a requirement for building anything. I want to eHpand the current notification footage limits required for conditional use permits to incorporate acreage area~.E:Hample- a conditional use permit was granted in our area but only the deueloper was officially notified because the surrounding 350 ft., the size of one or two parcels,~true residents' of the deuelopment were not notified I eHcept by official pUblic notices in the paper. I I am a uery actiue parent and educator in the Rnoka-Hennepin schools and belieue that the City and other local taHing districts need to work together to form a stronger community by utilizing lands commonly. EHample- the Field of Dreams is a maruelous new area for the community and should be used by the schools for sports and physical education and the community should haue access to the new Middle School fields for RRYR euents. Both taHing districts are supported 'entirely'by the residents of Rndouer and I want to work for written working agreements(for this to occur). Rs a CORR parent and uolunteer in Champlin/the youth used the fields at Jackson MS and OHbow Creek Elem. The fields were used by students during school and youth after school. The fields were allowed to be destroyed by ouer use and under maintenance. The Jacl<son fields became so filled with nOHious weeds and prickers that the school teams used a field in Osseo school district for games. There is an agreement between the I City of Champlin and the RH District. / I want to see all new deuelopment and ordnances to be aligned with the written goals of the city. EHample- snow mobiles and hunting in residential areas, the sign for hunting north of this line needs to be addressed and a trail system encouraged for snowmobiles and bikes. I haue serued as an Election Judge for the City and a Head Judge in Champlin and feel the eHperience has added a sense of purpose to seruing in an "official" position. I am uersed on the terms of Plat, Torrens, Quadrants, Range, Special taHing districts, water shed etc. , " I try to be an informed TaHpayer, an enuironmentalist and a member of the community who wants a quiet fun community for all ages and coming generations to enjoy and prosper. These goals take time, dedication and desire. I haue all three. CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE December 19, 1995 AGENDA SECTION t-.O Discussion Item ORIGINATING DEPARTMENT APPROVED FOR AGENDA ITEM t-.O Scott Erickson, Engineering ~l Municipal State Aid Designation Through Crown Pointe/Crown Pointe East ~;l 5. , , '~ J The City Council is asked to consider designating a state aid route through the existing Crown Pointe East and the proposed Crown Point development sites. The state aid route would be designated from Andover Boulevard (County Road 16) to Prairie Road which is a City State Aid Street. The route would act as a collector type street through these developments funneling the traffic to either Andover Boulevard or Prairie Road. The route meets the State Aid requirements for a designation although it would need to be approved by the Municipal State Aid Office. There have been a number of discussions regarding a creek crossing at this location to facilitate traffic through this area and provide a second access to the Crown Pointe development. The developer is currently evaluating a wetland crossing to provide a second access to this site. The designation of a state aid route through these two plats could provide a win-win scenario for both parties, the City and the developer. The following tabulation attempts to identify both the positives and the negatives associated with this proposal. Positive NeQative 1. Improve traffic circulation in the area 1. The City would need to allocate approximately 1 year allotment of 2. Eliminate the need to disturb wetlands State Aid Street funds. , ) 3. The developer would be required to contribute $100,000 towards the creek crossing. State Aid funds would pay the entire cost of crossing resulting in a net income to the City of $100,000. 2. A variance would be necessary for the lots fronting the State Aid street. MOTION BY: SECOND BY: "' 4. The developer would pay for the cost of a , ,I standard City street along this route. The City would also request State Aid funds for the street construction. Net income to the City is approximately $60,000. 5. The City has additional mileage to designate State Aid due to new development street construction. The City's current State Aid allotment will increase in 1997. 6. The income generated by the City (approx. $160,000) could be used to help fund overlays and street reconstruction on existing streets. In order for any agreement to be successful both parties must have a reason or interest to enter into it. The scenario outlined here provides an option for the Council's consideration. If the Council concurs with this scenario, the necessary resolution and agreement will need to be initiated. 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NW I '~ ~ ~ / I~ " l 1/ , , -..... . .-.. u I r- ~ '" I40TM AVE. NW o,w , ,j CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE December 19.1995 AGENDA SECTION Discussion Items ORIGINATING DEPARTMENT Finance ~~"" Jean D. McGann lITEM NO. ? Adopt 1996 Lower Rum River Water Management Organization Budget " REOUEST: ) The Andover City Council is requested to review and adopt the attached resolution for the Lower Rum River Water Management Organization budget for 1996. BACKGROUND: Each year the Andover City Council adopts a budget for the Special Revenue fund, Lower Rum River Water Management Organization. Within this budget, the major expenditures are City staff services and payments to the Lower Rum River Water Management Organization. The revenue sources are mainly from property taxes. City staff time to be allocated to this budget in 1996 include the Assistant Engineer. , , / " CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA j RES. NO. R- RESOLUTION ADOPTING THE 1996 LOWER RUM RIVER WATER MANAGEMENT ORGANIZA nON BUDGET. WHEREAS, the preparation and adoption of operating budgets is recognized a sound financial practice; and WHEREAS, the Andover City Council has the responsibility to appropriately and efficiently manage the funds of the City; NOW, THEREFORE, BE IT RESOLVED that the Andover City Council hereby establishes the 1996 Lower Rum River Water Management Organization budget as submitted in the amount of $16,965. Adopted by the Andover City Council on this 19th day of December, 1995. " / J.E. McKelvey, Mayor ATTEST: Victoria V olk, City Clerk " I CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET \ , .J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE December 19.1995 AGENDA SECTION Discussion ORIGINATING DEPARTMENT Finance ~<;::l~ Jean D. McGann lITEM NO. t, Adopt 1996 Sewer, Water, Central Equipment and PIR Fund Budgets REOUEST: , The Andover City Council is requested to adopt the attached resolution setting the 1996 budgets for the Sewer, Water, Central Equipment and PIR Funds. / BACKGROUND: For the budget year 1996, no increase is being proposed for Water and Sewer rates. The increased revenue for Water and Sewer are based on an increased customer base. The PIR (Permanent Improvement Revolving) Fund has expenditures in the amount of$140,000. The funds are being proposed to be spent on office equipment for the proposed new City Hall complex and as a reserve for the future painting of the Andover Water Tower. The Water Tower will have to be painted within approximately five years and City staff is recommending starting a sinking fund for this project so as to avoid having to issue debt to make this approximately $350,000 expenditure. The Central Equipment Fund has not changed significantly from the 1995 budget. Increased budgeted amounts in some areas are reflections of having more equipment to service. ", , I . -- ~'\. , . _./ "' j CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R -95 RESOLUTION ESTABLISHING THE 1996 WATER FUND, SEWER FUND, PERMANENT IMPROVEMENT REVOLVING FUND AND CENTRAL EQUIPMENT FUND BUDGETS. and WHEREAS, the City of Andover Water and Sewer Funds are primarily supported by user fees; WHEREAS, the Central Equipment Fund is primarily supported by internal user fees charges to operating departments of the City; and WHEREAS, the Permanent Improvement Revolving Fund was established to provide for the acquisition of equipment of financing of improvement projects deemed appropriate by the City Council; and WHEREAS, the preparation and adoption of operating budgets is recognized as sound financial management for planing and monitoring financial condition; and NOW, THEREFORE BE IT RESOLVED that the City Council of City of Andover hereby establishes the 1996 budgets for the Water Fund, Sewer Fund, Permanent Improvement Revolving Fund and the Central Equipment Fund. CITY OF ANDOVER ATTEST: J.E. McKelvey, Mayor Victoria V olk, City Clerk " ./ CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET " - > , FUND DEPARTMENT DIVISION ACCOUNT WATER SOURCE. STORAGE & TREAT. ENTERPRISE REVENUE CODE 1994 1995 BUDGET 1996 BUDGET NQ. CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Water Sales 37110 General Customer $ 406,371 $ 376,260 $ 376,260 $ 440,000 37140 Disconnect/Reconnect Fees 25 37150 Water Permit Fees 18,200 18,000 18,000 15,000 37152 Other Fees 365 37160 Penalties 8,164 7,200 7,200 37171 Meters 48,238 42,000 46,200 45,000 Total $ 481,363 $ 443,460 $ 447,660 $ 500,000 Miscellaneous Revenue 36210 Interest $ 16,774 $ 14,000 $ 16,850 $ 14,000 36260 Refunds/Reimbursements 3,744 '.J Total $ 20,518 $ 14,000 $ 16,850 $ 14,000 GRAND TOTAL $ 501.881 $ 457 ,460 $ 464.510 $ 514.000 \. ~ j CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET , --' FUND DEPARTMENT DIVISION ACCOUNT WATER SOURCE. STORAGE & TREAT. ENTERPRISE 601-49400 CODE 1994 1995 BUDGET 1996 BUDGET till.. CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Supplies and Materials 201 General Office Supplies $ 26 $ 500 $ 500 $ 500 210 Operating Supplies 401 1,600 1,600 1,600 216 Chemicals 16,034 17,500 17,500 17,500 227 Repair/Maint Supplies - System 1209 2500 2500 2500 Total $ 17 670 $ 22 1 00 $ 22 100 $ 22 100 Purchased Services 301 Professional Services $ 180 $ 2,000 $ 2,000 $ 2,000 315 Professional Services - Lab. 444 500 500 800 321 Telephone 868 500 500 500 360 Insurance 2,474 2,500 2,500 2,600 381 Electric 29,530 30,000 30,000 30,000 383 Natural Gas 1,373 1,700 1,700 1,700 386 Water Permit - DNR 1,500 1,500 3,000 " ) Total $ 34 869 $ 38 700 $ 38 700 $ 40 600 Other Services and Charges 401 Repair/Maint. Labor - General $ 1,368 $ 3,000 $ 3,000 $ 4,000 402 Repair/Maint. Labor - Building 443 2,000 2,000 2,000 403 Repair/Maint. Labor - Well/Pump 245 25,000 25,000 25,000 404 Repair/Maint. Labor - Improve. 806 2,500 2,500 2,500 406 Contractual Services 500 433 Dues/Registrations 529 1,000 1,000 1,000 Total $ 3 391 $ 33 500 $ 33 500 $ 35 000 Capital Outlay 580 Equipment $ $ 5,540 $ 5,540 $ 6,000 582 Captial Maintenance Reserve 25,000 25,000 25,000 Total $ $ 30,540 $ 30,540 $ 31,000 Debt Service 603 Assessment Principal $ $ 700 $ $ 613 Assessment Interest 300 " j $ $ 1 000 $ $ SUBTOTAL S 55.930 S 125.840 S 124.840 S 128.700 CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET " ) FUND DEPARTMENT DIVISION ACCOUNT WATER DISTRIBUTION ENTERPRISE 601-49430 CODE 1994 1995 BUDGET 1996 BUDGET till... CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Personal Services 101 Full-time Reg. Hr. Earnings $ 73,113 $ 87,225 $ 87,225 $ 77,965 121 PERA Contributions 3,112 3,485 3,485 3,493 122 F.I.C.A. Contributions 4,487 4,820 4,820 4,834 125 Medicare Contributions 1,050 1,130 1,130 1,131 131 Health Insurance 6,244 10,255 10,255 7,225 133 Life Insurance 47 55 55 32 Total $ 88 053 $ 1 06 970 $ 106 970 $ 94 680 Supplies and Materials 201 General Office Supplies $ 193 $ 300 $ 300 $ 300 210 Operating supplies 3,796 4,000 4,000 4,500 214 Meter Repair Supplies 910 2,000 2,000 2,000 219 Hydrant Repair Supplies 1,015 1,000 1,000 2,500 " 1220 Repair/Maint. Supplies - General 4,795 3,000 3,000 3,000 / 224 Repair/Maint. Supplies - Vehicle 3,000 3,000 3,000 227 Repair/Maint. Supplies - System 1,296 3.000 3,000 3.000 Total $ 12 005 $ 16 300 $ 16 300 $ 18 300 Purchased Services 303 Consulting Engineer - General $ $ 500 $ 500 $ 500 314 Gopher State One Call 328 1,000 1,000 500 321 Telephone 126 500 500 500 322 Postage 416 50 50 50 351 Publishing 211 1,500 1,500 1,500 360 Insurance 2,275 3,000 3,000 3,100 Total $ 3 356 $ 6550 $ 6550 $ 6150 , , _/ CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET , / FUND DEPARTMENT DIVISION ACCOUNT WATER DISTRIBUTION (cant.) ENTERPRISE 601-49430 CODE 1994 1995 BUDGET 1996 BUDGET tiQ,. CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Other Services and Charges 401 Repair/Maint. Labor - General $ 1,698 $ 800 $ 800 $ 800 403 Repair/Maint. Labor - Street 1,000 1,000 1.000 407 Meters - Labor 500 500 500 408 Hydrants - Labor 1,000 1,000 500 410 Rentals 700 700 700 415 Rental of City Equipment 8,000 15,075 15,075 15,100 420 Depreciation 209,328 433 Dues/Registrations 636 800 800 1 000 $219 662 $ 19 875 $ 19 875 $ 19 600 Capital Outlay 560 Furniture $ (329) $ 500 $ 500 $ 500 , j 580 Equipment 40,500 40,500 19,275 581 Meters/Horns 599 46 300 46 300 61 300 Total $ 270 $ 87 300 $ 87 300 $ 81 075 SUBTOTAL $ 323.346 $ 236.995 $ 236.995 $ 219.805 " ) CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET " J FUND DEPARTMENT DIVISION ACCOUNT WATER ADMINISTRATION ENTERPRISE 601-49440 CODE 1994 1995 BUDGET 1996 BUDGET till. CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Personal Services 101 Full-time Reg. Hr. Earnings $ 36,276 $ 32,730 $ 32,730 $ 23,795 121 PERA Contributions 1,625 1 ,465 1 ,465 1,066 122 F.I.C.A. Contributions 2,142 2,030 2,030 1,475 125 Medicare Contributions 501 475 475 345 131 Health Insurance 2,966 2,285 2,285 2,245 133 Life Insurance 22 20 20 3 Total $ 43 532 $ 39 005 $ 39 005 $ 28 929 Supplies and Materials 201 General Office Supplies $ 1,187 $ 700 $ 700 $ 700 210 Operating supplies 814 1,000 1,000 1,000 220 Repair/Maint. Supplies - General 200 200 200 ", , J Total $ 2 001 $ 1 900 $ 1 900 $ 1 900 Purchased Services 301 Professional Services $ 1,978 $ 4,000 $ 4,000 $ 4,000 303 Consulting Engineer - General 200 200 200 304 Billing Services 12,000 322 Postage 1,970 1,620 1,620 1,800 330 Transportation 239 200 200 200 351 Publishing 83 600 600 600 352 Printing 100 100 100 353 Publications 500 500 500 360 Insurance 981 1,000 1,000 1,300 386 Water Quality Fee 12,420 14,000 14,000 15,000 390 Taxes 650 Total $ 17 671 $ 22 220 $ 22 220 $ 36 350 Other Services and Charges 401 Repair/Maint. Labor - General $ 47 $ 300 $ 300 $ 300 406 Contractual Services 356 17,000 17,000 17,000 ", 410 Rentals 450 450 450 ,j 433 Dues/Registrations 279 500 500 500 442 Meals/Lodging 27 300 300 300 499 Contingency 20 000 20 000 23 026 Total $ 709 $ 38 550 $ 38 550 $ 41 576 CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET ~ -/ FUND DEPARTMENT DIVISION ACCOUNT WATER ADMINISTRATION (conti ENTERPRISE 601-49440 CODE 1994 1995 BUDGET 1996 BUDGET NO. CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Capital Outlay 560 Furniture $ $ $ $ 500 570 Office Equipment 1,200 Total $ $ $ $ 1700 Other Financing Uses 720 Transfer to Computer Reserve $ 20,000 $ $ $ 5,000 721 Tower Maintenance Reserve $ $ $ $ 20,000 727 Transfer to Other Funds 30 040 Total $ 20 000 $ $ $ 55 040 "- SUBTOTAL S 83.913 S 101.675 S 101.675 S 165.495 ... GRAND TOTAL S 463.189 S 464.510 S 463.510 S 514.000 . . , \. ~ ,/ CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET " ".=UND DEPARTMENT DIVISION ACCOUNT SEWER COLLECTION ENTERPRISE REVENUE CODE 1994 1995 BUDGET 1996 BUDGET .till. CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Sewer Charges 37210 General Customer $ 542,342 $ 534,800 $ 638,690 $ 665,000 37260 Penalties 11,115 10,500 11,000 11 ,000 36110 Certified Bills (662) 18,000 18,000 22,000 Total $ 552 795 $ 563 300 $ 667 690 $ 698 000 Miscellaneous 36120 Interest $ 6783 $ 6000 $ 7450 $ 7200 Other Financing Sources 39204 Transfer from Sewer Trunk Fund $ $ 30 500 $ 30 500 $ 30 500 GRAND TOTAL $ 559.578 $ 599,800 $ 705.640 $ 735.700 , , j , - \. , J " CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET \ ,/ FUND DEPARTMENT DIVISION ACCOUNT SEWER COLLECTION ENTERPRISE 601-49450 CODE 1994 1995 BUDGET 1996 BUDGET tiQ.. CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Personal Services 101 Full-time Reg. Hr. Earnings $ 24,535 $ 75,925 $ 75,925 $ 75,169 121 PERA Contributions 1,009 2,975 2,975 3,332 122 F.I.C.A. Contributions 1,550 4,120 4,120 4,660 125 Medicare Contributions 363 960 960 1,090 131 Health Insurance 2,622 9,880 9,880 7,000 133 Life Insurance 18 50 50 25 Total $ 30 097 $ 93 910 $ 93910 $ 91 276 Supplies and Materials 210 Operating Supplies $ 1,477 $ 1,200 $ 1,200 $ 2,500 220 Repair/Maint. Supplies - General 2.098 3,000 3,000 5,000 224 Repair/Maint. Supplies - Street 2,500 2.500 2,500 240 Small Tools 121 750 750 750 , i ./ Total $ 3696 $ 7450 $ 7450 $ 10 750 Purchased Services 303 Consulting Engineer - General $ 619 $ 500 $ 500 $ 500 304 Billing Services 8,000 314 Gopher State One Call 318 1,000 1,000 500 316 Contractual Sewer System 685 5,000 5,000 5,000 321 Telephone 300 300 300 360 Insurance 794 1,900 1,900 1,960 381 Electric 405 500 500 500 385 Metrop. Waste Control Comm. 362,880 423,100 423,100 510,200 Total $ 365701 $ 432 300 $ 432 300 $ 526 960 . ~, . J Page 1 CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET , ,. FUND DEPARTMENT DIVISION ACCOUNT SEWER COLLECTION ENTERPRISE 601-49450 CODE 1994 1995 BUDGET 1996 BUDGET lliL CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Other Services and Charges 401 Repair/Main!. labor - General $ 6,594 $ 4,000 $ 4,000 $ 4,000 403 Repair/Maint. Labor - Street 845 845 845 404 Repair/Main!. labor Improvements 2,000 2,000 2,000 405 Repair/Main!. labor - Vehicle 410 Rentals 1,000 1,000 1,000 415 Rental of City Equipment 10,000 16,000 16,000 16.000 420 Depreciation 231,705 433 Dues/Registrations 581 750 750 750 499 Contingency 2000 2000 Subtotal $ 248,880 $ 26,595 $ 26,595 $ 24,595 Capital Outlay " / 570 Office Equipment $ $ $ $ 750 580 Equipment 47,000 47,000 20,375 582 Capital Maintenance Reserve 10 000 10 000 10000 Total $ $ 57 000 $ 57 000 $ 31 125 SUBTOTAL $ 648.374 $ 617.255 $ 617.255 $ 684.706 . , J Page 2 CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET , J FUND DEPARTMENT DIVISION ACCOUNT SEWER ADMINISTRATION ENTERPRISE 601-49490 CODE 1994 1995 BUDGET 1996 BUDGET till. CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Personal Services 101 Full-time Reg, Hr. Earnings $ 35,960 $ 32,730 $ 32.730 $ 23,795 121 PERA Contributions 1,611 1 ,465 1 ,465 1,066 122 F.LCA Contributions 2,123 2,030 2,030 1,475 125 Medicare Contributions 497 475 475 345 131 Health Insurance 2,941 2,285 2.285 2,241 133 Life Insurance 22 20 20 7 Total $ 43 154 $ 39 005 $ 39 005 $ 28 929 Supplies and Materials 201 General Office Supplies $ 1,712 $ 1,500 $ 1,500 $ 1.500 210 Operating supplies 200 200 200 220 Repair/Maint. Supplies - General 100 100 100 , .J Total $ 1 712 $ 1 800 $ 1800 $ 1 800 Purchased Services 301 Professional Services $ 1,978 $ 3,000 $ 3,000 $ 3,600 303 Consulting Engineer - General 200 200 200 322 Postage 1.658 1,600 1,600 2,225 330 Transportation 290 600 600 600 351 Publishing 400 400 400 352 Printing 150 150 150 353 Publications 200 200 200 360 Insurance 541 600 600 600 Total $ 4467 $ 6750 $ 6750 $ 7975 Other Services and Charges 401 Repair/Maint. Labor - General $ 47 $ 300 $ 300 $ 300 406 Contractual Services 1,000 1.000 1,000 433 Dues/Registrations 218 300 300 442 Meals/Lodging 100 100 100 ,", 499 Contingency 1 500 1 500 1 500 , ! ~ , $ 265 $ 3200 $ 3200 $ 2900 Page 3 CITY OF ANDOVER, MINNESOTA , , 1996 ANNUAL BUDGET , / FUND DEPARTMENT DIVISION ACCOUNT SEWER ADMINISTRATION (cont.) ENTERPRISE 601-49490 CODE 1994 1995 BUDGET 1996 BUDGET NO, CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Capital Outlay 560 Furniture $ $ $ $ 500 570 Office Equipment 1,300 Total $ $ $ $ 1800 Other Financing Uses 712 Transfer - Cert of Indebt. $ 37.630 $ 37,630 $ 37,630 $ 7,590 727 Transfer to Other Funds Total $ 37 630 $ 37 630 $ 37 630 $ 7590 , SUBTOTAL S 87 .228 S 88.385 S 88.385 S 50.994 ~J GRAND TOTAL S 735.602 S 705.640 S 705.640 S 735.700 , . . / Page 4 CITY OF ANDOVER, MINNESOTA , ) 1996 ANNUAL BUDGET I FUND DEPARTMENT DIVISION ACCOUNT CENTRAL EQUIPMENT EQUIPMENT MAl NT. AGENCY REVENUE CODE 1994 1995 BUDGET 1996 BUDGET NO. CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Charges for Services 38400 Equipment Rentals $ 187.800 $ 187.800 $ 205.880 Miscellaneous Revenue 36210 Interest Earnings 2.200 2.200 2.200 Transfers 39201 Transfers GRAND TOTAL $ 190 000 $ 190 000 $ 208 080 , : ./ . , / CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET "\ FUND DEPARTMENT DIVISION ACCOUNT ) CENTRAL EQUIPMENT EQUIPMENT MAINT. AGENCY 702-49960 CODE 1994 1995 BUDGET 1996 BUDGET NO. CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Personal Services 101 Full-time Reg. Hr. Earnings $ 35,690 $ 34,932 $ 34,932 $ 37,130 121 PERA Contributions 1,597 1,565 1,565 1,663 122 F.I.CA Contributions 2,244 2,165 2,165 2,302 125 Medicare Contributions 525 505 505 538 131 Health Insurance 3,899 4,085 4,085 4,094 133 Life Insurance 23 25 25 33 Total $ 43.978 $ 43.277 $ 43.277 $ 45.760 Supplies and Materials 201 General Office Supplies $ 2 $ 100 $ 100 $ 100 210 Operating Supplies 3,912 3,500 3,500 5,100 212 Gas - Vehicle 7,957 11,000 11,000 15,000 218 Diesel Fuel 21,470 20,000 20,000 25,000 220 Repair/Maint. Supplies - General 500 500 500 221 Repair/Maint. Supplies - Vehicle 46,147 45,000 45,000 45,000 ',240 Small Tools 1,296 1,800 1,800 2,000 , ---' , Total $ 80,784 $ 81.900 $ 81.900 $ 92.700 Purchased Services 334 Vehicle License $ 446 $ 500 $ 500 $ 600 360 Insurance 15,195 18,500 18,500 19,100 361 Insurance Deductibles 500 Total $ 16,141 $ 19.000 $ 19,000 $ 19.700 Other Services and Charges 405 Repair/Maint. Labor - Vehicle $ 25,325 $ 24,000 $ 24,000 $ 24,000 406 Contractual Services 575 1,000 1,000 1,000 409 Inspections/Emissions Test 80 120 120 120 433 Dues/Registrations 377 500 500 2,100 499 Contingency 2.618 2,618 2.700 Total $ 26.357 $ 28,238 $ 28.238 $ 29,920 Capital Outlay 550 Vehicles $ 17,354 $ $ $ 580 Equipment 14.839 17.585 17.585 20.000 Total $ 32.193 $ 17.585 $ 17.585 $ 20,000 , J GRAND TOTAL $199,463 $ 190.000 $ 190.000 $ 208.080 Page 1 CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET '\ FUND DEPARTMENT DIVISION ~ PERM. IMP. REVOLVING AGENCY FUND AGENCY FUND CODE 1994 1995 BUDGET 1996 BUDGET .t:ill... CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Revenue 36101 Assessment Principal- City $ 91,244 $ 37,135 $ 37,135 $ 40,000 36102 Assessment Interest - City 9,278 36103 Assessment Principal- County 88,863 95,000 95,000 80,000 36104 Assessment Principal- Delinquent 6,287 36210 Interest 20,768 30,000 30,000 20,000 39201 Transfers - Interfund 20,000 Total $ 236 440 S 162 135 $ 162 135 $ 140000 Capital Outlay 530 Improvements $ 23,506 $ 37,000 $ 37,000 $ 570 Office Equipment 11,809 11,715 11,715 580 Equipment 23,453 113,420 113,420 110,000 702 Capital Equipment Reserve 30,000 Total $ 58 768 $ 162 135 $ 162 135 $ 140 000 I / $177.672 $ $ $ , , , " CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE December 19. 1995 AGENDA SECTION Discussion Items ORIGINATING DEPARTMENT Finance ~~~ Jean D. McGann lITEM NO. '7. Establish Fund Reservations from 1995 Budget REQUEST: The Andover City Council is requested to reserve the following monies from the 1995 budget to be expended in 1996. \ _j 1. General Fund: Trees; $5,900.00 Mr. Ray Sowada is requesting to carry over these funds from the 1995 Tree Preservation and Maintenance budget so that we can do tree trimming in January and February of 1996. We did not have time to do this project in 1995 so we would like to combine this money with the monies in the 1996 budget and do a large area of trimming. 2. General Fund: Parks; $3,500.00 Mr. Kevin Starr is requesting to carry over these funds to use for trees and shrubs around the Public Works area and the Field of Dreams. 3. General Fund: Street and Highways; $132,453.00 Mr. Ray Sowada is requesting to carry over these funds for Sealcoating ($118,578.00) and Street Improvements ($13875.00) so the improvements can be made in 1996 in combination with the 1996 budgeted amounts. 4. Water Fund: Source Storage and Treatment; $25,000.00 Mr. Brian Kraabel is requesting to carry over these funds for repair/maintenance on the Well and Pumphouse. Such repairs were not able to be made in 1995 and will be made in 1996. j 5. Sewer Fund: Collection; $35,074.00 Mr. Brian Kraabel is requesting to carry over these fund for Contractual System ($5,000.00) and the purchase of equipment ($30074). These items were not expended in 1995 and will be in 1996. CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE December 1~, 1~~~ AGENDA N:l SECTION ORIGINATING DEPARTMENT APPROVED FOR AGENDA Discussion ~ichard Fursman City Administrator ITEM N:l City Hall Discussion BY: U~ f. The Andover City Council requested further discussion on elements of the future City Hall. Information will be presented at the meeting regarding financing questions from the special meeting. , ; ) MOTION BY: SECOND BY: CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE December 19.1995 AGENDA SECTION Discussion Items EDA Meeting ORIGINATING DEPARTMENT Finance ~~ Jean D. McGann lITEM NO. r Adopt 1996 EDA Budget REOUEST: The Economic Development Authority Board of Commissioners (Board) is requested to review and adopt the attached resolution of the 1996 operating budget in the amount of$83,700. BACKGROUND: The Economic Development Authority operates as a separate legal entity and adopts an operating budget independent of the City. City staff services can be shared by the EDA and the City. Staff time proposed to be allocated to EDA functions in 1996 include the Administrator, Planing Director and the Finance Director. / ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR THE CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R- RESOLUTION ADOPTING THE 1996 ECONOMIC DEVELOPMENT FUND BUDGET. WHEREAS, the preparation and adoption of operating budgets is recognized a sound financial practice; and WHEREAS, the Board of Commissioners has the responsibility to appropriately and efficiently manage the funds of the Authority; NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Andover Economic Development Authority hereby establishes the 1996 Economic Development budget as submitted in the amount of$83,700. Adopted by the Andover Economic Development Authority Board of Commissioners on this 19th day of December, 1995. / J.E. McKelvey, President ATTEST: Michael Knight, Secretary / CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET FUND DEPARTMENT DIVISION ECONOMIC DEVELOP. ECONOMIC DEVELOP. SPECIAL REVENUE REVENUES CODE 1994 1995 BUDGET 1996 BUDGET NO. CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Revenue 31050 Tax Increments $ $ 7,100 $ 7,100 $ 4,000 36210 Interest Earned 1,500 1,500 1,500 36255 Sale of Land 27,000 27,000 36260 Reimbursements 35,400 35,400 36270 TIF Administrative Fee 78,200 GRAND TOTAL $ $ 71 000 $ 71 000 $ 83 700 / -' CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET J FUND DEPARTMENT DIVISION ACCOUNT ECONOMIC DEVELOP. ECONOMIC DEVELOP. SPECIAL REVENUE 202-41430 CODE 1994 1995 BUDGET 1996 BUDGET NO. CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Personal Services 101 Full-time Reg. Hr. Earnings $ $ 48,555 $ 48,555 $ 53,460 121 PERA Contributions 2,175 2,175 2,566 122 F.I.C.A. Contributions 3,010 3,010 3,315 125 Medicare Contributions 705 705 775 131 Health Insurance 3,400 3,400 3,454 133 Life Insurance 20 20 11 Total $ $ 57,865 $ 57,865 $ 63.581 Supplies and Materials 201 General Office Supplies $ $ 300 $ 300 $ 4,000 Purchased Services 301 Professional Services $ $ 3,000 $ 3,000 $ 3,000 304 Attorney 2,100 2,100 2,100 / 322 Postage 250 250 250 330 Transportation 100 100 1,500 351 Publishing 2,000 2,000 2,000 352 Rate Programming 5,000 360 Insurance 165 165 165 Total $ $ 7,615 $ 7,615 $ 14.015 Other Services and Charges 433 Dues/Registrations $ 195 $ $ $ 1,000 499 Contingency 5,220 5.220 1,104 Total $ 195 $ 5.220 $ 5,220 $ 2.104 GRAND TOTAL $ 196 $ 71.000 $ 71.000 $ 83,700 ,/ Page 1 " CITY OF ANDOVER REQUEST FOR COUNCIL ACTION / DATE December 19.1995 AGENDA SECTION Staff Committees, Commissions ORIGINA TING DEPARTMENT Finance ~~~ Jean D. McG\nn lITEM NO. /t>. Review Personnel Policy REQUEST: I ./ The Andover City Council is requested to review the Preliminary Personnel Policy. City Staff would like address any questions and/or suggestions at this time. City Staff would like to request that the Personnel Committee meet prior to the January 2, 1996 meeting to discuss the proposed Personnel Policy. The effective date of the new policy will by January 1, 1996, therefore we would like to make revisions to the policy and present it at the January 2, 1996 City Council meeting for approval. BACKGROUND: City Staff has been reviewing the current Personnel Policy and have revised the policy as shown in your packets. Many of the Changes are due to new Federal and State regulations and other changes are clarifications or updates of the current policy. ./ Sec. 1. Purpose. (a) The purpose of this Personnel Policy is to establish personnel procedures for the City of Andover. All employees ofthe City shall be covered by the Personnel Policy unless specifically stated otherwise. The following positions shall not be covered by these policies: (I) Elected officials. (2) Members of boards and commissions. (3) Other positions so designated. (b) It is further the policy of the City of Andover to ensure that the City's employment process shall not be based on political considerations, but on the qualifications and responsibilities of the position. (c) The Andover City Council reserves the right to modifY the Personnel Policy as needed. (d) The City Council hereby provides the City Administrator, or designee, with the full scope of responsibility and authority to interpret and administer the Personnel Policy, and promulgate appropriate rules, regulations and administrative policies and procedures. Sec. 2. Definitions. (a) When used in this Chapter the following terms shall have the meanings ascribed to them. / (1) City: Hereinafter the term City shall refer to the City of Andover as he employer, the City Council and its agents. (2) Employee: An individual employed in a permanent position. (3) Full-time Employee: An individual employed in a position that is regularly scheduled for a 40 hour work week for 52 weeks in a calendar year. (4) Part-time Employee: An individual employed in a position that is scheduled for less than 52 weeks in a calendar year, but less than 52 weeks in a calendar year, but less than 40 hours per week. (5) Seasonal Employee: An individual employed in a position that is scheduled for less than 52 weeks in a calendar year regardless of the number of hours scheduled per work week. (6) Salaried Employee: An employee who is exempted from the provisions of the Fair Labor Standards Act. (7) Hourly Employee: An employee who is subject to the provisions of the Fair Labor Standards Act. (8) Initial Date of Employment: An employee's anniversary date of employment shall be based on the first date of consecutive employment in the employee's current position, except as may be modified by other provisions and actions effecting an employee's anniversary date. (9) Anniversary Date: An employee's anniversary date of employment shall be based on the first date of consecutive employment in the employee's current position, except as may be modified by other provisions and actions effecting an employee's anniversary date. 2 J (10) Calendar Year: A 12 month period beginning January I and ending December 31. (11) Immediate Family: Mother, father, husband, wife, son, daughter, brother, sister or grandparent of the employee or employee's spouse. (12) Schedule I II and III employees Sec. 3. Employment Practices and Procedures. / (a) Applications for employment shall be encouraged from all interested parties. (b) Selection of a candidate for a vacancy shall be made on the basis of qualifications for the vacant position, regardless of race, color, creed, religion, national origin, marital status, disability, status with regard to public assistance, political affiliation, sex, age, and sexual orientation. (c) Procedures for recruitment, interviewing, and selection of personnel shall be under the direction and authority of the Personnel Director in compliance with all appropriate statutes, rules, and regulations. (d) All position vacancies within the City shall be posted internally, if practical. (e) The City of Andover reserves the right to review the employment of an immediate family member of a supervisor in a position where the supervisor has immediate or line supervisory authority over the position to determine appropriate employment action. (f) Employment in any position is subject to approval by the City Council. However, at the discretion of the City Administrator, or designee, a provisional appointment may be approved until the Council's employment action. (g) Section 3 shall apply to all positions of the City of Andover including those represented by a bargaining unit, full-time, part-time, and seasonal. Sec. 4. Probationary Period. (a) All newly hired or rehired employees shall serve a 6 month probationary period. (b) At any time during a probationary period, an employee may be discharged at the sole discretion of the City. No cause for discharge is necessary. (c) Section 4 shall apply to full and part-time employees. Sec. 5. Resignations. (a) An employee wishing to resign from the City in good standing shall provide the City with a notice of resignation at least 14 calendar days in advance of the effective date of the resignation. This provision my be waived at the discretion of the City. (b) Failure to comply with the above procedure may be cause for denying future employment by the City and denying severance pay. 3 J Sec. 6. Dismissals, Suspensions and Demotions. (a) The City will discipline, suspend, demote or dismiss employees for just cause only. The following are deemed appropriate forms of discipline; however, the level and order of discipline shall be at the discretion of the City, based upon the nature of the infraction: (I) Oral reprimand and warning; (2) Written reprimand; (3) Suspension without pay; (4) Demotion;or (5) Discharge. / (b) Written reprimands, suspensions, demotions and terminations shall be issued in written notice to the employee. (c) In accordance with Minnesota Statute, an employee may request a written statement of the reasons for discharge from employment within 5 working days of such discharge. (d) Disciplinary actions in accordance with sub-sections 6(a)(l) and 6(b)(2) may be carried out by the appropriate supervisor. Additionally, a supervisor may temporarily relieve an employee of duties for the remainder of a shift or work assignment with pay. (e) Disciplinary actions in accordance with sub-sections 6(a)(3), 6(a)(4), and 6(a)(5) may be carried out by the City Administrator, or designee. (f) The City Council shall take final action relative to the discharge of an employee. (g) Section 6 shall apply to full-time and part-time employees. (h) Due to the length and nature of seasonal employment, a seasonal employee may be discharged at the sole discretion of the City. No cause for discharge is necessary. Sec. 7. Lay offs. (a) The City of Andover may layoff a full-time employee whenever such action is necessary due to the discontinuance of a position. (b) A full-time employee who is laid offfrom employment due to a discontinuance of position shall be provided with a minimum of 60 days advance notice of such layoff. (c) A laid of full-time employee shall have rights to recall to the same position from which the employee was laid offfor up to 6 months following the layoff. At the conclusion of the 6 month recall status, the employee shall be separated from employment with the City. (d) Part-time and seasonal employees may be separated from employment due to a discontinuance of a position without advance notice and shall have no rights of recall. Sec. 8. Personnel Pay Plan. (a) The City's Personnel Pay Plan shall be adopted separately by the City Council. 4 J Sec. 9. Transfer. (a) In the event an employee transfers to a different position, either voluntarily or involuntarily, the employee's placement on the appropriate salary schedule shall be at the discretion of the City. (b) All employees shall serve a 6 month probationary period in any job classification in which the employee has not previously served a probationary period, if the employee has previously completed the initial 6 month probationary period. Sec. 10. Reassignment. (a) The City retains the full right and authority to assign and/or reassign job duties consistent with the tasks of the position. Sec. 11. Temporary Duty Assignment. / (a) The purpose of this section is to establish a policy for temporary duty assignments for employees consistent with the City's responsibility to provide services to its citizens. (b) Employees who become temporarily unable to perform the essential duties of their jobs and who have the medical expectation of returning to full duty within a reasonable period of time following the event causing the inability to perform the essential duties of the job, may be assigned to duties consistent with their restricted status for a limited period of time within the employee's home department or elsewhere in the City. The department or City must have a need for a service the employee can provide within the constraints and limits of the employee's skill, experience, knowledge and physical ability. (c) Temporary duty shall be assigned at the discretion of the Employer, in accordance with the following criteria I )The temporary duties must be valuable to the City and there must be a physician designated by the City before temporary duty status begins. (d) No assignment may be made to temporary duty status without a written statement from the treating physician. The City my require further examination of an employee by a physician designated by the City before temporary duty status begins. (e) Any illness or injury that could inhibit full performance of the temporary duties shall be reported to the appropriate supervisor. (f) The appropriate supervisor shall determine work assignments and schedules for an employee on temporary duty in accordance with the department's or City's need for service. The temporary duty mayor may not be full time. (g) Work assignments shall be determined by the City and shall not exceed 30 working days. An extension may be granted at the discretion of the City. (h) Temporary duty assignments for employees unable to perform the essential functions of their job will be withdrawn at the time it is determined by medical authority that the employee is unable to return to the employee's former full-time position. (i) This section shall not be construed or interpreted to mean any employee has a right to a temporary duty assignment nor that the City is compelled to assign an individual to temporary duty status. G) Section II shall apply to all full-time employees, including those represented by a bargaining unit. 5 J Sec. 12. Regular Hours of Work. (a) The standard work period for a full-time employee of the City shall be 40 hours per 7 day period, including approved leaves. (b) The City's work period for the purpose of determining overtime shall generally be calculated from Saturday through the following Friday. The City may unilaterally modify the work period for any or all positions or classes of positions. (c) Section 12 shall apply to full-time, part-time, and seasonal employees. Sec. 13. Overtime. / (a) In emergencies and during peak workloads, a City employee may be required to work overtime. (b) All overtime worked must be authorized by the appropriate supervisor. (c) Non-exempt employees who work more than 40 hours within a work period, including approved paid leave time shall be compensated a I Y, times the employee's regular hourly rate of pay for such hours worked in excess of 40 hours. d) A full-time non-exempt employee eligible for overtime may request compensatory time be placed in a compensatory time bank in lieu of payment for earned overtime. The maximum time allowed to accumulate in an employee's 'compensatory time bank shall not exceed 80 hours. On or about November I of each year, an employee may opt to cash out 40 hours of the employee's compensatory time bank at the employee's compensatory time bank at the employee's current base pay rate. (e) Full-time exempt employees are eligible for compensatory time. (f) Only sub-sections I 3 (a),(b), and It:J shall apply to part-time and seasonal employees. Section 13, in its entirety, shall apply to appropriate full-time employees as defined. (g) For all collective bargaining employees, the union contract supersedes Personnel Policy. Sec. 14. Group Insurance. (a) The selection of carriers and determination of benefits for employee group insurance plans shall be at the sole discretion of the City. The City shall determine by separate resolution any amount of City contribution toward the cost of such insurance. Any additional costs of insurance in excess of the amount provided by the City shall be payable by the employee via payroll deduction. Sec. 15. Employee Benefits. (a) Only full-time employees shall be eligible to receive sick leave, vacation, annual leave, insurance benefits, paid holidays and other benefits as defmed under the appropriate provisions of this ordinance. (b) Unless specifically stated to the contrary, part-time and seasonal employees shall not be eligible to receive City provided benefits. 6 Sec. 16. Holidays. (a) A full-time employee shall be provided the following paid holidays except as otherwise provided in this section: New Year's Day Martin Luther King's Birthday President's Day Memorial Day Independence Day Labor Day (b) Whenever one of the above listed holidays falls on a Sunday, the following day shall be observed as a holiday, and whenever one of the above listed holidays falls on a Saturday, the preceding day shall be observed as a holiday. (c) Exceptions to section 16(b) for holiday observances in divisions regularly scheduled for operation on Saturday and/or Sunday will be determined at the discretion of the City. (d) If a non-exempt employee is scheduled to work on a holiday observed by the City, the employee shall be compensated for the time worked at 1 Y, times the employee's regular base hourly rate of pay for those hours actually worked on such holiday, unless otherwise specified in a collective bargaining agreement. Veteran's Day Thanksgiving Day Day after Thanksgiving Floating Holiday Christmas Day Sec. 17. Annual Leave. (a) For purposes of this provision eligible employees shall be defmed as those full-time employees who have selected annual leave in lieu of sick leave. (b) Employees employed prior to January I, 1996, who select annual leave shall waive all future rights to earn vacation and sick leave. Employees not selecting the option of annual leave during the prescribed open window period shall waive all future rights to select annual leave in lieu of sick leave and vacation. (c) In lieu of receiving sick leave and vacation, employees shall, at a minimum, earn annual leave in accordance with the following schedule. An employee's initial date of employment shall be used to determine the appropriate hours of annual leave to be accrued. The City Administrator, or designee, may authorize modification of an employee's vacation accumulation schedule with Council approval. (I) 0-5 years: 4.62 hours per 2 weeks of work (3 weeks annually). (2) 6-9 years: 6.16 hours per 2 weeks of work (4 weeks annually). (3) 10+ years: 7.69 hours per 2 weeks of work (5 weeks annually). (d) Annual leave shall not be earned by an employee for any period during which the employee is not being paid. ( e) Planned annual leave may be denied or approval withdrawn when the granting of such planned annual leave would result in insufficient personnel to carry out necessary functions as deemed appropriate by the City. An employee shall not be eligible to use more then double the amount of annual leave earned in a calendar year without prior approval of the Council. 7 I (f) Ifuse of unplanned leave suggests abuse, the City shall notify the employee of this concern. If such abuse continues the City may deny future unplanned leave request. (g) An employee who leaves the employment of the City in good standing shall be compensated for all accrued and unused annual leave at the time of separation from employment. (h) An employee shall not be permitted to waive annual leave for the purpose of receiving double pay. (i) An employee's unconverted sick leave shall be placed in a banked sick leave account which may be used by the employee under the following circumstances. (I) The employee has exhausted all annual leave; and the employee has been absent from work due to the employee's illness or injury, or the injury or illness of the employee' child for 5 consecutive work days. (2) The City may grant the use of banked sick leave, if the employee has exhausted all annual leave, and been absent from work for 5 consecutive days in the event of a serious illness in the immediate family other than as defmed in section 17 (n)(I), however, the City reserves the authority to determine the appropriate usage and number of days of sick leave for serious illness in the immediate family. (3) The City may require that the employee provide a physician's statement certifying the illness or injury prior to granting the use of banked sick time. (4) Employees shall be paid for unused sick leave at time oftermination of employment from the City, provided however the employee leave the City under favorable conditions and in good standing. The following schedule shall be used in the determination of pay-off: 20% - all employees with two (2) through five (5) years service time 40% - all employees with six (6) through ten (10) years service time 50% - all employees with over ten (10) years service time At no time will any employee be paid for more than 400 hours as a pay-off. G) Full-time employees employed prior to January I, 1996, who have not selected the annual leave plan, shall continue to earn sick leave and vacation in accordance with the appropriate provisions of the Personnel Policy. Sec. 18. Vacation Leave. (a) Full-time employees employed prior to January I, 1996, and who have not selected the annual leave program at the time of implementation shall be eligible, at a minimum, to earn vacation leave in accordance with the following schedule. The City Administrator, or designee, may authorize modification of an employee's vacation accumulation schedule with Council approval (I) 0 through 5 years: 3.08 hours each 2 weeks of work (2 weeks annually). (2) 6 through 10 years: 4.62 hours each 2 weeks of work (3 weeks annually). (3) 11+ years: 6.16 hours each 2 weeks of work (4 weeks annually). 8 / (b) Employees shall be allowed to accumulate up to a maximum of 200 hours vacation leave. Employees shall forfeit any vacation accumulations in excess of the allowable maximum. (c) An employee's initial date of employment shall be used to determine the appropriate hours of vacation leave to be accrued. (d) Vacation leave may be used as earned with prior approval of the employee's supervisor and/or Department Head. However, vacation leave may be denied or approval withdrawn when the granting of such vacation leave would result in insufficient personnel to carry out necessary functions as deemed appropriate by the City. (e) An employee who leaves the employment of the City in good standing shall be compensated for vacation leave accrued and unused at the time of the termination. An employee who does not complete 6 months of the probationary period, shall not be eligible for compensation in accordance with this clause. (f) An employee shall not be permitted to waive vacation leave for the purpose of receiving double pay. Sec. 19. Sick Leave. / (a) Rate of accrual: Full-time employees employed prior to January I, 1996, and who have not selected the annual leave program at the time of implementation shall earn sick leave at the rate 00.69 hours for each 2 weeks of service. An employee shall be eligible to use sick leave as accrued and accumulated, in accordance with the sick leave policy. (b) Sick Leave Usage: Sick leave may be granted for personal injury, illness, legal quarantine, or preventive medical care, if such preventative medical care can not be handled outside the employee's normal work hours. The City may grant sick leave usage in the event of illness in the immediate family, however, the City reserves the authority to determine the appropriate usage and number of days of sick leave for illness in the immediate family. (c) Employee Responsibility: Each employee is responsible to contact the appropriate supervisor, within a reasonable time, with the reason for requesting usage of sick leave and to keep the appropriate supervisor informed on the usage of sick leave. (d) Medical Doctor Certificate: The City may request, at any time, that an employee provide a medical doctor's certificate including verification of illness or use of sick leave and/or ability to return to work. (e) Accumulation: Sick leave shall accumulate with no maximum limit on the number of days allowed to accrue. (f) False claims: An inappropriate claim of sick leave may be cause for disciplinary action up to and including discharge. (g) Sick Leave Severance Payment: Upon termination of employment, an employee in good standing, or legal beneficiary, shall be eligible to receive a lump sum payment equal to 59% of the employee's accumulated sick leave. Sec. 20. Injured on Duty: / (a) Reporting of Injuries: An employee injured on the job shall notify an appropriate supervisor immediately. The supervisor must submit a "First Report ofInjury" to the City Clerk the day the injury occurred. If the injury requires attendance by a medical doctor, the 9 employee is directed to seek immediate medical attention. Sub-section 20 (a) shall apply to full-time, part-time and seasonal employees. (b) Injured on Duty: An employee injured during the performance of job duties and unable to work, shall be paid according to the Minnesota Workers Compensation Regulations. An injury that does not result in compensation under the Workers' Compensation law shall not be compensable in accordance with this article. An employee injured on the job in the service of the City and collecting worker's compensation may draw from the employee's accumulated sick or annual leave for the fraction ofthe day(s) not covered by worker's compensation. In no instance shall the total amount of monies received by an employee exceed the employee's current base rate of pay. Sec. 21. Leave of Absence for Medical Reasons. (a) Non-Probationary Employee: A non-probationary employee may be granted a leave of absence for medical reasons. A leave of absence for medical reasons in excess of 30 consecutive calendar days may be granted at the discretion of the City for up to 1 year, inclusive of consecutive time away from work, at which time the leave shall be reviewed and the employee may be discharges. (b) Probationary Employee: A probationary employee may be granted a leave of absence for medical reasons. A leave of absence for medical reasons in excess of 10 consecutive calendar days may be granted at the discretion of the City for up to 30 calendar days, inclusive of consecutive time away from work, at which time the leave shall be reviewed and the employee may be discharged. (c) An employee may continue to use accumulated leave during the leave of absence for medical reasons, and shall be eligible for Employer provided benefits until the employee's accumulated leave has been exhausted, at which time the employee may continue group insurance coverage at the employee's expense. A returning employee shall be assigned to a position similar to the one held at the time the leave commenced. Sec. 22. Emergency Leave. (a) An employee may request paid leave to attend to emergency situations. The employee shall be responsible for providing the City with the reasons for such leave. The reason for granting a paid leave for emergency reasons and the determination of the appropriate number of days shall be at the discretion of the City Administrator, or designee. Sec. 23. Military Leave. (a) The City shall provide employees with military leave in compliance with applicable Minnesota Statutes. (b) Section 23 shall apply to all employees, including those represented by a bargaining unit, full- time, part-time, and seasonal. 10 Sec. 24. Jury Duty Leave. (a) The City shall provide all employees with leave for jury duty. All employees shall be granted an amount of compensation equal to the difference between the employee's regular base pay and per diem compensation received for jury duty. This shall not include reimbursement for expenses incurred as a result ofthe jury duty. Sub-section 24(a) shall apply to all employees, including those represented by a bargaining unit. (b) The City shall provide seasonal employees approved leave without pay for jury duty in compliance with Minnesota Statutes. Sec. 25. Discretionary Leave of Absence Without Pay. / (a) An employee may request, and the City may grant a leave of absence without pay. The reason for granting or denying a request for a leave of absence without pay shall be at the sole discretion of the City. (b) A non-paid leave of absence shall not exceed 6 months. Upon return to work, the employee shall be returned to a similar position held by the employee at the time of the leave. If an employee does not return to active employment at the conclusion of the approved leave without pay, the City shall consider it a voluntary resignation on the part of the employee. (c) No annual leave, vacation, or sick leave benefits shall accrue during a leave of absence without pay. However, the employee shall be eligible to continue group insurance at the employee's own expense. (d) A leave of absence without pay shall require the advance approval of the City Administrator, or designee. (e) The City may cancel a leave of absence at any time upon written notice to the employee. Sec. 26. Family and Medical Leave. (a) Eligible Employees: An employee must have been employed by the City for at least 12 months preceding the commencement of the leave. (b) Eligible Reasons for Leave: An eligible employee is entitled to 12 weeks leave per 12- month period for any of the following reasons: (1) Birth of a child or placement of a child with the employee for adoption or foster care. The entitlement in this case expires 12 months after the placement. There is no maximum age limit for adoption or foster care placement. (2) To care for a spouse, child, or parent who has a serious health condition. Caring for someone includes psychological as well as physical care. It also includes acquiring care and sharing care duties. An eligible child is dermed as a person under 18 years of age, or a person incapable of self-care because of a physical or mental disability who is a biological, adopted, foster or step child, a ward of the employee, or a person for whom the employee is charged with a parent's rights, duties and responsibilities. An eligible parent includes a biological parent, a person who was charged with a parent's rights, duties and responsibilities over the employee when the employee was under legal age, includes parents in-laws. 11 (3) Because of a serious health condition making the employee unable to perform the essential functions of the position. A serious health condition means any illness, injury, impairment or physical or mental condition that requires either in-patient care or results in incapacity requiring absence from work for more than three (3) days and continuing treatment by a health care provider. Prenatal care is specifically included in the defmition of a serious health condition. (c) Notice Requirement: An eligible employee must make a written request for family medical leave. A 30 day verbal or written notice is required if the leave is foreseeable. If30 days notice is not possible, as much notice as practical must be given. Planned medical treatment should be scheduled so that it will not unduly disrupt the City's operations. (d) Effect on Health Insurance: During the leave, health insurance coverage will be maintained at the same level and under the same conditions as if the employee continued working. Arrangements for payment of the employee's portion of premiums must be made by the employee through the City. (e) How Leave May Be Taken: Family and medical leave may be taken in full weeks up to a total of 12 weeks or, in increments of no less than 1 hour, depending on the circumstances. (f) Use of Accrued Leave: Family and medical leave shall be unpaid, except that an employee may use accrued annual leave, vacation, compensatory time or sick leave, if the reasons for the leave qualify the employee to use accrued leave in accordance with the appropriate provision(s) of this ordinance. (g) Medical and Fitness for Duty Certifications: (1) The City may require the employee to obtain medical certification from the employee's health care provider of the employee's serious health condition or that of a child, parent or spouse. A second medical opinion may be requested by the City. If request, the City will pay for the cost of the second opinion and will select a health care provider not regularly associated with the City. (2) Recertification may be required if the employee requests an extension of the original length approved by the City or if the employee's circumstances change. Recertification may also be required ifthere is a question as to the validity of the certification or if the employee is unable to return to work due to the serious health condition. (3) The City may require a medical certificate attesting to the employee's fitness for duty prior to return to work. The fitness for duty report must be based on the particular health condition(s) for which the leave was approved and must address whether the employee can perform the essential functions of the job. The City may consult with a physician or other expert to determine reasonable accommodations for any employee who is a qualified certification is required, the City may deny reinstatement until it is provided. (h) Records Retention: Records regarding this leave will be kept along with normal payroll and personnel records except that any medical record will be maintained separately as a confidential medical record in accordance with applicable law. (i) Affect on Pension: Family and medical leave counts as continued service for purposes of retirement or pension plans. G) Training: Employees who have missed training sessions while on leave will be given a reasonable opportunity to make them up. (k) Return from Family and Medical Leave: An employee will be returned to their same or equivalent position upon return from leave, except in the event of a leave caused by a child with a serious health condition in which case the employee shall be returned to their same 12 position. The employee's health insurance coverage will be reinstated at the same level without requiring a physical exam, qualifying period or exclusion of pre-existing conditions. Sec. 27. Parental Leave. (a) The City shall provide an unpaid parental leave for up to 6 months to a full-time employee, including those represented by a bargaining unit, who is a biological or adoptive parent in conjunction with the birth or adoption of a child. Such leave shall commence at a time requested by the employee, but will not begin later than 1 year after the birth or adoption of a child. Such leave shall commence at a time requested by the employee, but will not begin later than 1 year after the birth or adoption. Upon return to work the employee shall be returned to a similar position held by the employee at the time of the leave. (b) If an eligible employee has any family and medical leave eligibility remaining at the time this leave commences, the two leaves will run simultaneously until the 12 weeks family and medical leave eligibility is exhausted. In no instance shall the total family and medical and parental leave exceed 6 months. (c) Beyond what is provided in accordance with family and medical leave, City provided Benefits shall accrue during an unpaid parental leave. However, the employee shall be eligible to continue group insurance at the employee's own expense. (d) If an employee does not return to active employment at the conclusion of the approved parental leave, the City shall consider it a voluntary resignation on the part of the employee. (e) All pregnancy-related disabilities shall be treated the same as all other disabilities in accordance with appropriate provisions section of this ordinance. (f) A part-time or seasonal employee shall be provided parental leave in compliance with Minnesota Statutes. Sec. 28. Unapproved Absences. (a) An employee must receive prior approval for an absence from work. An employee absent from duty without approval of the employee's Department Head, or designee, may be subject to disciplinary action up to and including discharge. (b) An employee who is habitually absent from work without prior permission or approval may be subject to disciplinary action up to and including discharge. (c) An employee who is absent from work, without approval, for 5 consecutive workdays shall be considered to have voluntarily resigned from employment with the City. (d) Section 28 shall apply to full-time, part-time, and seasonal employees. Sec. 29. Employee Complaint Procedure. (a) Purpose: All employees have a right to be heard relative to concerns or complaints pertaining to employment. (b) Procedure: The following steps shall be utilized to facilitate an orderly process for allowing an employee's concerns to be heard. 13 (c) Immediate Supervisor: The employee shall discuss the concern with the employee's immediate supervisor in an attempt to resolve the concern. If the employee is not satisfied with the results, the employee may file a complaint with the Department Head, or designee. (d) Department Head: In filing a complaint with the Department Head, or designee, the employee shall reduce the concern to writing and forward the written complaint to the Department Head. Upon receipt of the written complaint, the Department Head, or designee, shall meet with the employee in a timely manner to hear and consider the employee's complaint and shall issue a written response to the employee in a timely manner. The Department Head, or designee, shall take steps to investigate the employee's complaint and take necessary actions, such as: (I) Take action appropriate to the authority of the Department Head, or designee, to resolve the employee complaint, or; (2) Inform the complainant it is the conclusion of the Department Head, or designee, that the complaint provides no basis for City action. (e) Administrative Level: If the employee is not satisfied with the resolution provided at the Department Head level or with the progress of the complaint process, the employee may submit the complaint to the City Administrator, or designee, shall review as necessary, and issue a written statement of disposition of the complaint in a timely manner. (f) City Council: If the employee is not satisfied with the disposition of the complaint by the City Administrator, or designee, the employee may request a hearing with the City Council shall be granted. The City Council shall hear the complaint, review as necessary, and issue a decision. The decision of the City Council shall be final. Sec. 30. Employee Conduct. (a) Employees are expected to use available working hours to the best advantage in carrying out work-related duties. (b) The conduct of an employee on the job shall be such that it does not bring negative public opinion upon the City. (c) Following are general rules of behavior relative to an employee's political activities. (I) An employee of the City may express personal opinions on political subjects and candidates and take an active part in political management and political campaigns as long as it does not interfere with the employee's job performance or job duties and such activities occur outside of the work place. (2) An employee of the City may not, directly or indirectly, during working hours or on City property, solicit or receive funds for political purposes. (3) An employee of the City may not, at any time, use authority or official influence as a result of their employment to compel any person to do any ofthe following: apply for membership in any political organization; payor promise to pay any assessment, subscription, or contribution for political purposes; or take part in any political activity. / 14 Sec. 31. Outside Employment. (a) The purpose of this section is to establish standards for the reporting of outside employment to protect both the City and employees from engaging in an activity which might be construed to be a conflict of interest between the employee's regular duties with the City and the outside employment. (b) Full-time employees are required to provide a written disclosure to the City Administrator, or designee, relative to engaging in any other employment, activity or enterprise for private gain. (c) The City Administrator, or designee, shall monitor and may prohibit the outside employment, activity or enterprise of employees for private gain. Consideration will be given to the following conditions: (I) Does the outside activity interfere with the employee's ability to perform required job duties for the City. (2) Is private gain or advantage realized from the use of City time, staff, facilities, equipment, supplies, or influence of City employees. (3) Is private gain or advantage realized for the performance of an act which the employee would be required or expected to perform as part of the employee's job duties. (d) At the discretion of the City Administrator, or designee, approval of outside employment for private gain may be withdrawn. (e) An employee's failure to disclose participation in non-City employment which is or may be construed to be a conflict of interest may be grounds for disciplinary action up to and including discharge. (f) Use of City time, staff, facilities, equipment, supplies or influence of City employees for private gain or advance is prohibited. Such occurrences may be grounds for disciplinary action up to and including discharge. (g) Section 31 shall apply to all full-time employees, including those represented by a bargaining unit. Sec. 32. Solicitations. (a) The purpose of this section is to set up standards for employees soliciting donations, contributions, or promoting appropriate fundraising activities. (b) Employees may solicit donations, contributions, or promote appropriate fundraising activities by posting the event or item in a neutral location in the City, i.e. lunchroom, whereby an employee may voluntarily make a donation or participate in the activity. (c) An employee may not directly solicit donations, contributions, or request participation in a fundraising activity from other employees. (d) Certain Fundraising activities sponsored by the City may be exempted from this provision. (e) The home addresses and home telephone numbers of City employees shall be withheld from all persons, businesses, or organizations. (f) Section 32 shall apply to all employees, including those represented by bargaining unit. 15 / Sec. 33. Tuition Reimbursement Program. (a) Purpose: The City of Andover encourages its employees to improve skills and knowledge through education. To assist employees in obtaining personal education and career goals, the City offers the following tuition reimbursement program to eligible employees to encourage achievement of personal goals, and is not intended to address employer required or requested classes, seminars, or programs. (b) Eligibility: Eligibility for the reimbursement program shall be based on the following criteria: (1) Full-time employees, including those represented by a bargaining unit, upon successful completion of the initial probationary period with the City, or as individually agreed, shall be eligible to apply for reimbursement of job related educational courses under the City's tuition reimbursement program. (2) This program is voluntary and, as such, all course work shall be completed outside normal working hours. (3) In order to be considered for tuition reimbursement, the course or degree program must be directly related to the employee's current job or to a position to which the employee could be directly promoted within the City. (4) Tuition reimbursement shall be considered only for course work taken at recognized accredited colleges, vocational schools or approved adult educational programs. (5) Tuition reimbursement forms are available from the Personnel Department. (c) Approval: In order to be eligible for tuition reimbursement, all requests for course work or a degree program must receive prior approval from the appropriate Department Head, City Administrator and Personnel Director. (d) Reimbursement: An employee shall be eligible for reimbursement in accordance with the following. (1) Upon successful completion ofa pre-approved educational course, the City shall reimburse the employee for cost of course tuition and other associated fees not to exceed the equivalent of the cost of tuition at the University of Minnesota for comparable courses. At the discretion of the City the tuition reimbursement maximum may be waived for certain job-related accelerated undergraduate degree programs. The City shall not reimburse the employee for necessary textbooks and materials. Expenses for which the employee could be compensated through other educational incentive programs, such as the GI Bill, will not be covered. Doctorate and law school degrees and courses shall not be eligible for tuition reimbursement under this policy. (e) Section 33 shall apply to all full-time employees, including those represented by Bargaining unit. Sec. 34. Sexual Harassment Prevention Policy. (a) Policy: Sexual harassment and sex discrimination are against the law. It is the policy of the City of Andover to abide by the federal and state laws which prohibit sexual harassment, intimidation or coercion. The supervisory and management personnel of the City are responsible for implementing this policy. 16 / (b) Discipline: Sexual harassment ofany employee of the City by another employee of the City will not be tolerated. If investigation of a complaint of sexual harassment produces evidence that such harassment has occurred, appropriate disciplinary action will be taken up to and including discharge. (c) Definition of Harassment: Sexual harassment is defined as unwelcome sexual advances, requests for sexual favors and other verbal or physical conduct of a sexual nature. Following are examples of conduct which may be legally actionable sexual harassment. These examples are not all inclusive: (I) Use of demeaning terms which have sexual connotation. (2) Objectionable physical proximity or physical contact. (3) Unwelcome suggestions regarding, or invitations to, social engagements or events. (4) Any indication, express or implied, that an employee's job security, job assignment, conditions of employment or opportunities for advancement depend or may depend on the granting of sexual favors to any other employee, supervisor or manager. (5) Any action relating to any employee's job status which is in fact affected by consideration of the granting or refusal of social or sexual favors. (6) The deliberate or careless creation of an atmosphere of sexual harassment or intimidation. (7) The deliberate or careless expression of jokes or remarks of a sexual nature to or in the presence of employees who may fmd such jokes or remarks offensive. (8) The deliberate or careless dissemination of materials (such as cartoons, articles, pictuFes, etc.) which have a sexual content and which are not necessary for work to employees who may find such materials offensive. (d) Employee Responsibility: All employees shall be careful to treat their co-workers, subordinates, and supervisors with respect at all times. (e) Reporting: The following procedures may be used by any employee for reporting any form of harassment: (I) Any employee who feels that he or she is being subjected to sexual harassment in any form, shall, if the aggrieved employee feels comfortable in doing so, inform the person engaging in the sexual harassing conduct or communication that such conduct or communication is offensive, against City policy, and must stop. (2) Or, if an employee who feels that he or she is being subjected to sexual harassment in any form, and is uncomfortable about talking to the person engaging in sexual harassing conduct or communications, may contract the employee's supervisor or department head if the employee is comfortable in doing so. The employee may also contact: i. City of Andover Personnel Director ii. City of Andover City Administrator (3) Any employee who becomes aware or is concerned about a perceived incident of sexual harassment is encouraged to report this activity to the Personnel Director, City Administrator, a supervisor or a manager. (4) If any supervisor, manager or Department Head has an incident of sexual harassment reported to them, the individual receiving the report must contact the Personnel Director or City Administrator. 17 (5) If you believe you have been subjected to sexual harassment, you may also contact: I. Minnesota Department of Human Rights 500 Bremer Tower 7th and Minnesota Streets St. Paul, MN 55101 (612) 296-5663 ii. The Equal Employment Opportunities Commission 110 South Fourth Street, Room 178 Minneapolis, MN 55101 (612) 349-3495 (f) No retaliation of any kind will occur because an employee has reported an incident of suspected sexual harassment. (g) Section 34 shall apply to all employees, including those represented by a bargaining unit. Sec. 35. Use of Physical Force by Employees. / (a) All employees of the City of Andover are prohibited from any use of physical force or physical enforcement unless the employee determines that any of the following conditions exist. (1) Physical force must be used to protect the health and welfare of the person involved. (2) Physical force must be used to protect the health and welfare of others. (3) Physical force must be used to protect the health and welfare of the employee in self-defense. (b) Section 35 shall apply to all employees, including those represented by a bargaining unit. Sec. 36. LifeThreatening or Catastrophic Illness. (a) The City of Andover is committed to maintaining a healthy and safe work environment for all employees, as well as providing support for individual employees who may be facing the trauma of a life-threatening or catastrophic illness. (b) The AIDS epidemic and the spread of infection from the human immunodeficiency virus (HIV) is causing concern in many segments of society. Consequently, some employees may be experiencing anxiety about the possibility of working with a person who has become infected. (c) The purpose of this policy is to support the physical and emotional health of all employees, and minimize disruptions to productivity and morale caused by the presence of a worker with a life-threatening or catastrophic illness. 18 ) (d) As a general principle, the City recognizes that an employee facing a life-threatening or catastrophic illness may wish to continue to work as long as the employee is able. If an individual is able to work, the individual is expected to be productive. If the individual cannot work, then the individual shall be eligible for applicable health benefits. (e) As with any handicapping condition, the City will make reasonable accommodations for any employee as long as such accommodations are practical and economically feasible and in the best interest of the employee and the City. (f) The City reserves the right to ask a physician to examine an employee with a life-threatening or catastrophic illness to determine that this individual is able to work and poses no threat to self or others. (g) The policies and procedures outlined herein apply to all disabilities. (h) Section 36 shall apply to all employees, including those represented by a bargaining unit. " / 19 TRANSPORTATION EMPLOYEE DRUG AND ALCOHOL MODEL POLICY UNDER THE OMNIBUS TRANSPORTATION EMPLOYEE TESTING ACT The abuse of drugs and alcohol is a nationwide problem which affects persons of every age, race and gender. The Employer recognizes that work performance and safety problems are created when employees use or abuse illegal drugs and/or alcohol. The Employer wishes to provide a safe workplace for its employees and to maintain a drug and alcohol free workplace. The Employer has established the following policy on drugs and alcohol with drug and alcohol testing provisions mandated by the Omnibus Transportation Employee Testing Act of 1991. POLICY All employees are strictly prohibited from using, possessing, selling, transferring, or being under the influence of drugs or alcohol while working or performing job duties or while on the Employer's premises or while operating the Employer's vehicles, machinery or equipment. No employee shall perform safety-sensitive functions within fours after using alcohol. "Drugs" are defined as any controlled substance. Any employee found to be in violation ofthis policy is subject to discipline up to and including termination of employment. COVERAGE / The Omnibus Transportation employee Testing Act requires that all employees whose job duties include operating a commercial motor vehicle and who are required to hold a commercial driver's license shall be subject to drug and alcohol testing. "Commercial Motor Vehicle" (CMV) means a motor vehicle or combination of motor vehicles used to transport passengers or property if the motor vehicle meets anyone of the following criteria: A. Has a gross combination rating of26,001 or more pounds inclusive ofa towed unit with a gross vehicle weight rating of more than 10,000 pounds; or B. Has a gross vehicle weight rating of 26,00 I or more pounds; or C. Designed to transport 16 or more passengers including the driver; or D. Is of any size and is used in the transportation of materials found to be hazardous for the purposes of the Hazardous Materials Transportation Act and which require the motor vehicle to be placarded. All applicants, including persons currently employed by the Employer, that apply for a position where job duties include operating commercial motor vehicles will be required to take a drug and alcohol test if a job offer is made. Definitions 1. Accident means an occurrence involving a CMV operating on a public road which results in: a) A fatality; or b) Bodily injury to a person who, as a result of the injury, immediately receives medical treatment away from the scene of the accident; or c) One or more motor vehicles incurring disabling damage as a result of the accident, requiring the vehicle to be transported away from the scene by a tow truck or other vehicle. 20 2. Alcohol means the intoxicating agent in beverage alcohol, ethyl alcohol or other low molecular weight alcohol including methyl or isopropyl alcohol. 3. Breath Alcohol Technician (BAT) means an individual who instructs and assists individuals in the alcohol testing process and operates and EBT. 4. ConfIrmation (of confIrmatory) test. In drug testing, a second analytical procedure to identify the presence of a specifIc drug or metabolite that is independent of the screening test and that uses a different technique and chemical principle from that of the screening test in order to ensure reliability and accuracy. (Gas chromatography/mass spectrometry (GC/MS) is the only authorized confIrmation method for cocaine, marijuana, opiates, amphetamines, and phencyclidine.) In alcohol testing, a second test, following a screening test with a result of 0.02 or greater, that provides quantitative data of alcohol concentration. 5. Controlled substance has the meaning assigned by 21 V.S.C. 802 and includes all substances listed on Scheduled 1-5 as they may be revised from time to time (2IC.F.R. Part 1308). 6. DHHS. The Department of Health and Human Services or any designee of the secretary, Department of Health and Human Services. 7. Drug means any substance (other than alcohol) that is a controlled substance as defIned in this section and 49 C.F.R. Part 40. 8. Evidential breath testing device (EBD means an EBT approved by the National Highway TraffIc Safety Administration (NHSA) for the evidential testing of breath. 9. FWHA. The Federal Highway Administration. 10. Medical Review OffIcer (MRO) means a licensed physician responsible for receiving laboratory results generated by an employer's drug testing program who has knowledge of substance abuse disorders and has appropriate medical training to interpret and evaluate an individual's confIrmed positive test result together with his or her medical history and any other relevant biomedical information. II. Random selection means a mechanism for selection of employees for testing where each employee has an equal chance of being tested each time selections are made. 12. Reasonable suspicion means that the Employer believes the appearance, behavior, speech or body odors of an employee are indicative of the use of a controlled substance or alcohol based on the observation of at least one (I) supervisor or offIcial who has received training in the identifIcation of behaviors indicative of drug and alcohol use. 13. Refuse to submit (to an alcohol or controlled substance test) means that an employee: a) Fails to provide adequate breath for testing without a valid medical explanation after he or she has received notice of the requirement for breath testing; b) Fails to provide adequate urine for controlled substances testing without a valid medical explanation after he or she has received notice of the requirement for urine testing; or c) Engages in conduct that clearly obstructs the testing process. 14. safety-sensitive function means all time from the time a driver begins to work or is required to be in readiness to work until the time he/she is relieved form work and all responsibility for performing work and includes the following: (I) All time at a carrier or shipper plant, terminal, facility, or other property, or on any public property, waiting to be dispatched, unless the driver has been relieved form duty by the motor carrier; 21 J (2) All time inspecting equipment as required by the Federal Motor Carrier Safety Regulations, or otherwise inspecting, servicing, or conditioning a CMV at any time; (3) All time spent at the driving time, in or upon any CMV except time spent resting in a sleeper berth; (4) All time, other than driving controls of a CMV; (5) All time loading or unloading a vehicle, supervising, or assisting in the loading or unloading, attending a vehicle being loaded or unloaded, remaining in readiness to operate the vehicle, or in giving or receiving receipts for shipments loaded or unloaded; (6) All time spent performing the driver requirements on the Federal Motor Carrier Safety Regulations relating to accidents; (7) All time repairing, obtaining assistance, or remaining in attendance upon a disabled vehicle; 15. Substance Abuse Professional (SAP) means a licensed physician or a licensed or certified psychologist, social worker, employee assistance professional, or addiction counselor (certified by the National Association of Alcoholism and Drug Abuse Counselors Certification Commission) with knowledge of and clinical experience in the diagnosis and treatment of alcohol and controlled substances-related disorders. CIRCUMSTANCES UNDER WHICH DRUG AND ALCOHOL TESTS SHALL BE REQUIRED OR REQUESTED DURING THE APPLICATION PROCESS. All job applicants, including persons currently employed by the Employer, applying for ajob where duties include operating the Employer CMV's are required to undergo testing for alcohol and drugs if a job offer is made. The job offer is contingent upon a negative drug and alcohol test report and the applicant's written agreement authorizing former employers to release to the Employer all information on the applicant's alcohol tests with a concentration result of 0.04 or greater, positive controlled substances test results, and refusals to be tested, within the preceding two years. REASONABLE SUSPICION. A drug test shall be required if the Employer has a reasonable suspicion that an employee has violated the provisions ofthis policy regarding alcohol or controlled substances. Reasonable suspicion alcohol tests should be administered as soon as practicable. If the test is not administered within 2 hours, the reason shall be documented. If the alcohol test is not administered within 8 hours all attempts to conduct the test shall cease and the reasons shall be documented. Notwithstanding the absence of a reasonable suspicion alcohol test, the employee shall not be permitted to perform or continue to perform safety-sensitive functions until twenty- four hours have elapsed following the determination of reasonable suspicion. POST-ACCIDENT. A Post-accident alcohol and drug test is required if an employee operating a CMV is involved in an accident, as defined in this policy, that results in: I. The death of a person or persons regardless of the amount of vehicle or property damage;.m: 2. The employee receives a citation for a moving traffic violation arising from the accident. The employee must provide an alcohol test sample as soon as practicable after the occurrence of the accident. If the employee does not receive the test within 2 hours of the accident, the reasons shall be documented. After 8 hours, all attempts to conduct the alcohol test shall cease and the reasons shall be documented. The employee must provide a urine sample for controlled substances testing as soon as practicable after the accident. After 32 hours, all attempts to conduct the test shall cease and the reasons 22 J shall be documented. An employee subject to post-accident testing must remain available or the employee shall be considered to have refused to submit to testing. The employee is prohibited from using alcohol for 8 hours following the accident or until the employee has undergone a post-accident alcohol test, whichever comes first. RETURN-TO-DUTY TESTING. An employee found to have violated this policy shall not return to work until after undergoing return-to-duty tests indicating an alcohol concentration of less than 0.02 and a verified negative result for controlled substances. FOLLOW-UP TESTING. Following a determination by a SAP that an employee is in need of assistance in resolving problems with alcohol abuse and/or controlled substances use, an employee shall be subject to unannounced follow-up alcohol and/or controlled substances testing as directed by the SAP. Follow-up testing shall not exceed 60 months from the date of the employee's return to duty. RANDOM TESTING. The Employer will randomly select employees subject to this policy for unannounced alcohol and controlled substances testing using a computer based random number generator that is matched with and employee's identitying number. Alcohol testing shall be performed just before, during or after an employee's performance of safety-sensitive duties. Employees selected for testing must proceed immediately to the testing site; provided, however, that if an employee is performing a safety- sensitive function at the time of notification, the employee shall cease performing the safety-sensitive function and proceed to the testing site as soon as possible. FWHA rules require the Employer to conduct random controlled substances testing on 50% of the average number of employees and random alcohol testing on 25% of the average number of employees. Employees may be selected for more than one test per year. Tests shall be spread reasonably throughout the year. DRUG AND ALCOHOL TESTING / Controlled substances testing is conducted by analyzing an employee's urine specimen. Split urine samples will be collected according to FHWA regulations. The employee will provide a urine sample at a designated collection site. The collection site person shall pour the urine specimen into two bottles labeled "primary" and "split", seal the specimens, complete a chain of custody document and prepare the bottles for shipment to the testing laboratory for analysis. Ifthe employee is unable to provide the appropriate quantity of urine, the collection site person shall instruct the employee to drink not more than 24 ounces of fluids and, after a period of no more than two hours, again attempt to provide a complete sample. Ifthe employee is still unable to provide a complete sample, the testing shall be discontinued and the Employer may elect to not have the referral made and revoke the employment offer. Drug test results are reported directly to the MRO by the testing laboratory. The MRO reports the results to the Employer designated contact person. If the results are negative, the Employer is informed and no further action is necessary. If the test result is confirmed positive test is the result of the employee having taken legally prescribed medication. The MRO shall notity each employee that the employee has 72 hours in which to request a test of the split specimen at the employee's expense. The MRO will contact the employee directly, on a confidential basis, to determine whether the person wishes to discuss the positive test result. The MRO will review the confirmed positive test result to determine whether there is an acceptable medical reason for the positive result. The MRO shall verity and report a positive test result to the Employer when there is no legitimate medical reason for a positive test result as received from the testing laboratory. If after making reasonable efforts and documenting these efforts, the MRO is unable to reach the employee directly, the MRO must contact the designated Employer contact person, who shall direct the employee to contact the MRO. If the Employer contact person is unable to contact the employee, the employee will be placed on suspension. i 23 / The MRO may verify a test positive without having communicated directly with the employee about the test results under the following circumstances: I. The employee expressly declines the opportunity to discuss the test results. 2. The employee has not contacted the MRO within five days of being instructed to do so by the Employer. The FWHA alcohol test rules require breath testing administered by a BAT using an EBT. Two breath tests are required to determine if a person has a prohibited alcohol concentration. Any result less than 0.02 alcohol concentration is considered a "negative" test. If the alcohol concentration is 0.02 or greater, a second confirmation test must be conducted. If an employee attempts and fails to provide an adequate amount of breath, the Employer will direct the employee to obtain written evaluation from a licensed physician to determine if the employee's inability to provide a specimen is genuine or constitutes a refusal to test. Alcohol test results are reported directly to the designated Employer contact person. LICENSES TESTING LABORATORY The testing Laboratory shall be Medtox Laboratories, Inc., 402 West County Road D., St. Paul, Minnesota 55112,800-832-3244,612-636-7466, which is a lab certified to perform controlled substance testing according to DHHS regulations. PROHIBITED DRUG AND ALCOHOL RELATED CONDUCT The following alcohol and controlled substance-related activities are prohibited by the FWHA's drug and alcohol rules for drivers ofCMV's: , I. Reporting for duty or remaining on duty to perform safety-sensitive functions while having an alcohol concentration of 0.04 or greater; 2. Being on duty or operating a CMV while the employee possesses alcohol, unless the alcohol is manifested and transported as a part of a shipment. This includes the possession of medicines containing alcohol (prescription or over-the-counter), unless the packaging seal is unbroken. 3. Using alcohol while performing safety-sensitive functions; 4. Performing safety-sensitive functions within four hours after using alcohol; 5. When required to take a post-accident test, using alcohol within eight hours following the accident or prior to undergoing a post-accident alcohol test, whichever comes fust; 6. Refusing to submit to an alcohol or controlled substance test required by post-accident, random, reasonable suspicion, or follow-up testing requirements; 7. Reporting for duty or remaining on duty, requiring the performance of safety-sensitive functions, when the driver uses any controlled substance, except when instructed by a physician who has advised the driver that the substance does not adversely affect the driver's ability to safely operate a CMV; 8. Reporting for duty, remaining on duty or performing a safety-sensitive function, if the driver tests positive for controlled substances. / CONSEQUENCES TO EMPLOYEES ENGAGING IN PROHIBITED CONDUCT Employees who have engaged in prohibited conduct are subject to the following consequences pursuant to FHW A rules: 24 , 1. Employees shall not be permitted to perform safety-sensitive functions; 2. Employees shall be advised by the Employer of the resources available to them in evaluating and resolving problems associated with misuse of alcohol or use of controlled substances; 3. Employees shall be evaluated by a substance abuse professional who shall determine what assistance, if any, the employee needs in resolving problems associated with alcohol misuse and/or controlled substance use; 4. Before an employee returns to duty requiring performance of a safety-sensitive function, he/she shall undergo a return-to-duty test with a result indicating a breath alcohol level of less than 0.02 if the conduct involved alcohol, or a controlled substance test with a verified negative result if the conduct involved controlled substance use; 5. In addition, each employee identified as needing assistance in resolving problems associated with alcohol or controlled substances shall be evaluated by a substance abuse professional to determine that the employee has followed the rehabilitation program prescribed; 6. The employee shall also be subject to unannounced follow-up alcohol and controlled substance testing. J OTHER ALCOHOL RELATED CONDUCT FWHA rules require that in the event of an alcohol test result over 0.02 but less than 0.04, an employee shall not be permitted to perform safety-sensitive functions for not less than 24 hours. \ REFUSAL TO UNDERGO TESTING AND CONSEQUENCES OF REFUSAL All applicants and employees have the right to refuse to undergo drug and alcohol testing. If an individual refuses to undergo drug and alcohol testing required by this policy, no such test shall be given. / An applicant who refuses to take a drug and alcohol test required by this policy shall not be permitted to perform safety-sensitive functions and will be considered insubordinate and will be subject to disciplinary action including possible dismissal. EMPLOYEE/APPLICANT RIGHTS All applicants and employees subject to the drug testing provisions of this policy have the right to request, at employee or applicant expense, a retest of the split urine sample within 72 hours of receiving notice ofa confirmed positive test result. If the employee requests an analysis of the split specimen within seventy-two (72) hours of having been informed of a verified positive test, the MRO shall direct, in writing, the laboratory to provide the split specimen to another DHHS-certified laboratory for analysis. If an employee has not contacted the MRO within seventy-two (72) hours, the employee may present to the MRO information documenting that serious illness, injury, inability to contact the MRO, lack of actual notice of the verified positive test, or other circumstances unavoidably prevented the employee from timely making contact. If the MRO concludes that there is a legitimate explanation for the employee's failure to contact within seventy-two (72) hours, the MRO shall direct the analysis of the split specimen. If the confirming retest is negative, no adverse action will be taken against the employee and an applicant will be considered for employment. The employer will not discharge an employee that, for the first time, receives a verified positive drug or alcohol test result unless: \ l 1. the employee refuses to meet with a substance abuse professional for the purpose of an evaluation for alcohol/controlled substance use/abuse and recommendations for an educational, counseling or treatment program; or 25 J 2. the employee fails to enter the recommended program, or fails to successfully complete the program; or 3. the employee fails a return-to-duty alcohol and controlled substance test at the successful completion of the recommended program or subsequent unannounced follow-up alcohol and controlled substance testing. DISCIPLINE Any person found to be in violation of this policy is subject to discipline up to and including discharge. Disciplinary actions taken pursuant to this policy are appealable pursuant to the procedures established in the Employer's personnel policy and rules or any applicable collective bargaining agreement, but not both. Nothing in this policy limits or restricts the right of the Employer to discipline or discharge an employee for conduct which violates the Employer's policies or rules provided the employee is not tested for controlled substances or alcohol. CONFIDENTIALITY OF TEST RESULTS All alcohoVcontrolled substances test results and required records are considered confidential information. Any information concerning an individual's test results and records shall not be released without the written permission of the individual except as provided for by regulation or law. '\ ) ALCOHOL AND CONTROLLED SUBSTANCES CONTACT PERSON The Employer designated contact person will coordinate the implementation, direction, and administration ofthe Employer's alcohol and controlled substances policy. The contact person is the principal contact for the collection site, the testing lab, the MRO, the BAT and the person tested. Employee questions concerning this policy should be directed to the contact person. The designated contact person is: Name: Position: Phone: POLICY MODIFICATION \ J The Employer retains the right to modify this policy to conform to changes in regulation or law. I have received a copy of the Transportation Employee Drug and Alcohol Policy and have been provided information on the following: I. The person designated by the employer to answer questions about these materials; 2. Who is subject to alcohol misuse and controlled substance requirements; 3. Explanation of a safety-sensitive function; 4. What driver conduct is prohibited; 5. Circumstances for drug and/or alcohol testing; 6. Procedures used to test for the presence of drugs and/or alcohol; 7. The requirement that employees submit to controlled substance and alcohol testing; 8. An explanation of what constitutes a refusal to submit to testing; 9. The consequences for drivers violating the prohibitions of this rule, including the immediate removal of the driver from safety-sensitive functions; 26 " I ./ 10. The consequences for drivers found to have an alcohol concentration level of 0.02 or greater, but less than 0.04; and II. Information concerning the effects of alcohol and controlled substances use on an individual's health, work and personal life. Signs and symptoms of an alcohol or controlled substances problem and available methods of intervening when an alcohol or a controlled substances problem is suspected, including confrontation, referral to an employee assistance program, and/or referral to management. Signature: Date: Please print name: Appendix A EFFECTS OF DRUGS Performance Indicators of Substance Abuse The first indicators of drug use are usually changes in general performance and behavior, such as deterioration in productivity, quality of work, and attitude. However, these indicators may erroneously point to substance abuse because they are similar to the effects of non-drug related problems such as job stress, overwork, fatigue, or emotional problems. Moreover, non-drug related problems may be compounded by drug use. Thus, it is critical that drivers and supervisors be trained to recognize the various signs and symptoms as well as their limitations as indicators of drug use. '\ General Indicators The following are general indicators of substance abuse: Absenteeism: Tardiness or excessive use of sick leave may be observed. Dirge and alcohol affected employees are absent an average of two or three times more than the non-drug using employee. ./ Staff Turnover: Chemically dependent people have disorganized lives. Many quit rather than face detection. Others transfer or are fired for poor and unsafe performance. Lower Productivity: Studies have shown drug and alcohol affected employees perform at about two-thirds of their actual work potential. Thus, any change in productivity not attributable to other factors may be suspect. Equipment breakdown: Substance-abusing employees often do not adequately maintain their vehicles, because they either lose interest in their jobs, or look forward to having their equipment declared out of service as a means of avoiding work. Poor work quality: Shoddy work, rework, and material waste may be evident. In drivers, decreased mental and physical agility and concentration caused by substance abuse could result in greater numbers of FMCSRs violations, general traffic violations, increased cargo damage or passenger complaints, missed schedules, incomplete or lost shipments, and more traffic accidents (both non-reportable and reportable). Increased accidents and near misses: Impaired employees are 3.6 times more likely to be involved in an accident. Even small quantities of drugs in the system, as well as the hangover effect, can cause a deterioration of alertness, clear-mindedness, and reaction time. '\ ./ Theft of equipment and materials: Drugs are expensive. Cocaine costs up to $135 a gram. One ounce of high potency marijuana costs $85 to $125. Coinciding with the drug abusers' need for money is the distortion of their value systems and judgment caused by the drug. These changes erode their loyalty and dedication to their employers. 27 " ) Observing these indicators may be complicated because drug and alcohol-abusing employees often develop survival skills to make recognition more difficult. Initially, these performance indicators are best addressed through the routine performance monitoring and correction processes. Typically, a supervisor may confront an employee regarding job performance. This confrontation is based on objective, documented information related to performance deterioration, not the specific signs of substance abuse. Specific (physical) Evidence of Use Signs and symptoms pointing directly to serious substance abuse include the following: Paraphernalia: Needles, balloons, aluminum foil wrappers, cocaine sniffing tools, marijuana smoking pipes and holders, and drug containers obviously not used for legitimate purposes. Presence of drugs: Plastic sandwich bags of marijuana, small containers of tablets or capsules, vials or envelopes of powder, or empty beer, wine and liquor bottles. General Physical and Mental Effects of Drug Use The physical and mental effects of substance abuse occur not only during intoxication (from under 1 hour to 24 hours after intake), but also show up in residual hangovers, fatigue rebounds, and mental impairment. Other physical and mental effects may include: . Slow reactions * Poor Memory . Poor coordination * Loss of concentration . Fatigue * Depression or anxiety . Delayed decision making * Difficulty in sorting out priority tasks " . Erratic judgment quality from non-essential activity / . Confusion * Neurotic or psychotic behavior . Learning difficulty * Refusal to accept authority Behavioral Signs of Substance Abuse General performance or behavior problems with an employee may indicate the involvement of drug or alcohol use. Examples of such behavior include: . A sudden change, usually for the worse, in attitude, work performance or behavior . A "lackadaisical" or "I don't care" attitude (often an indication of marijuana use) . Deteriorating or erratic performance . Hangover symptoms . Drug culture jargon . Secretive behavior (e.g., inappropriate whispering, wearing sunglasses indoors) . Wanting to be alone, avoiding "straight" (non-substance abusing) workers . Forgetfulness, indecision, and erratic judgment . Impulsive and temperamental behavior , . Changes in personal appearance and hygiene / 28 / . Jitters, hand tremors, hyperexcitability . Carelessness . Sleeping on the job Each symptom, by itself, may point to problems other than drug abuse. But, when a pattern begins to develop, the supervisor or manager needs to be alert and act quickly. When fueled by drug or alcohol abuse, these behaviors can lead to greater absenteeism, higher operating costs, serious production problems, and a defmite increase in accidents and health care costs. Physical Symptoms of Substance Abuse Observable physical signs and symptoms usually are not apparent until the employee's abuse of drugs or alcohol has reached an advanced level. At advanced stages of drug use, the employee is less able to disguise the physical indicators, and often becomes careless because of a clouded mental state. Specific signs include: . . . . . " . ./ . . . . . . . . Blood spots on shirt sleeves (indicating intravenous needle use) Bloodshot or watery eyes (usually caused by marijuana use) Changes in speech (e.g., slowed, slurred or incoherent) Hand tremors Intoxicated behavior (e.g., swaying, staggering) Odor of alcohol on breath Odor of marijuana smoke Actual on-the-job, out-in-the-open drug use Poor coordination Racing heart, irregular rhythms (cocaine and amphetamines often cause the heart to react unpredictably) Runny nose or sores around nostrils (caused by chronic snorting of cocaine) Slow reactions Unsteady gait Very large or small pupils (narcotics and depressants will cause the pupils to constrict; cocaine and amphetamines will cause the pupils to dilate) Common Job Sites where Drugs Are Used Drug users tend to frequent certain job sites which either allow for the privacy necessary to prevent detection or the anonymity which may be provided by the cover of a crowded area. Some common areas include: / . Lunchroom and lounge areas * Equipment or storage rooms . Parking lots, cars and other vehicles * Restrooms 29 . Remote areas of the worksite " ) Characteristics of the Five Controlled Substances Marijuana (Cannabinoid) Description Generic/Chemical Names: Dronabinal, Marinol, Nabilone Common Street Names: Pot, dope, grass, hemp, weed, hooch, herb, hash, joint, Acapulco Gold, reefer, Sinsemilla, Thai Sticks Association of Minnesota Counties Minnesota Counties Insurance Trust Distinguishing Characteristic: Like tobacco, marijuana consists of dried, chopped leaves that are green to light tan in color. The seeds are oval with one slightly pointed end. Marijuana has a distinctly pungent aroma resembling a combination of sweet alfalfa and incense. Less prevalent, hashish is a compressed, sometimes tar-like substance ranging in color from pale yellow to black. It is usually sold in small chunks wrapped in aluminum foil. J Paraphernalia: Cigarette papers, roach clip holders, and small pipes made of bone, brass, or glass are commonly found. Smoking "bongs" (large-bore pipes for inhaling large volumes of smoke) can easily be made from soft drink cans and toilet paper rolls. Method of Intake: Marijuana is usually inhaled in cigarette or pipe smoke. Occasionally, it is added to baking ingredients (e.g., brownies) and ingested. Tetrahydrocannabinol (THe), the active chemical detected in urinalysis, is released by exposure to heat. Duration of Single Dose Effect: The most obvious effects are felt for 4 to 6 hours. Preliminary studies suggest that perfonnance impainnent lasts longer. The active chemical, THC, stores in body fat and is slowly metabolized over time. Detection Time: Traces of marijuana will remain in the urine of an occasional user for up to one week, and, in the case of a chronic user, for 3 to 4 weeks. Dependency level: Evidence indicates moderate psychological dependence. Signs and Symptoms Evidence of Presence of Marijuana: Plastic bags (commonly used to sell marijuana); smoking papers; roach clip holder; small pipes of bone, brass, or glass; distinctive odor. , j 30 \ ) Physical Symptoms: Reddened eyes (often masked by eye drops); stained fingertips from holding :"joints", particularly for non-smokers; chronic fatigue; irritating cough, chronic sore throat; accelerated heart beat; slowed speech; impaired motor coordination' altered perception; increased appetite. Behavioral Symptoms: Impaired memory; time-space distortions; feeling of euphoria; panic reactions; paranoia; "I don't care" attitude' false sense of power. Effects of Marijuana Use on the Individual General Health Effects: . Smoking marijuana irritates the lungs. Chronic smoking causes emphysema-like conditions. . One cigarette Goint) of marijuana contains an amount of cancer-causing substance equivalent to that of one half to one pack of tobacco cigarettes. . One joint causes the heart to race and be overworked. People with undiagnosed heart conditions are at risk. . Marijuana is commonly contaminated with the fungus AspergiIIis, which can cause serious respiratory tract and sinus infections. \ Because marijuana smoking lowers the body's immune system response, it raises users' . ./ susceptibility to infection. . Chronic marijuana smoking causes changes in brain cells and brain waves. In essence, the brain is less healthy and does not work as efficiently or effectively. Does long-term brain damage occur? More research is required, but the probable answer is yes. . Combining alcohol or other depressant drugs and marijuana can produce a multiplier effect, aggravating the impairing effects of both the depressant and marijuana. Reproductive Health Effects: . The active chemical, THC, and 60 other chemicals in marijuana tend to concentrate in the ovaries and testes. . Chronic smoking of marijuana in males causes a decrease in the male sex hormone, testosterone, and an increase in the female sex hormone, estrogen. The result is a decrease in sperm count, which can lead to temporary sterility. Occasionally, the onset of female sex characteristics including breast development occurs in heavy users. . Chronic smoking of marijuana in females causes a decrease in fertility and an increase in testosterone. . Pregnant women who are chronic marijuana smokers have a higher than normal incidence of stillborn births, early termination of pregnancies, and infant mortality rate during the frrst few days ofIife. " J 31 J . In test animals, THC causes birth defects, including malformations of the brain, spinal cord, forelimbs, liver, and water on the brain and spine. . Offspring of test animals who were exposed to marijuana have fewer chromosomes than normal, which causes gross birth defects or death ofthe fetus. Pediatricians and surgeons believe that the use of marijuana by either or both parents, especially during pregnancy, leads to specific birth defects of the infant's feet and hands. . One of the most common effects of prenatal Cannabinoid exposure is underweight newborn babies. . Fetal exposure may decrease visual functioning and cause other ophthalmic problems. Effect on Mental Performance: Regular use can cause the following effects: . Delayed decision making . Diminished concentration . Impaired short-term memory . Impaired signal detection (ability to detect a brief flash of light), a risk for users who are operating machinery or vehicles . Impaired tracking (the ability to follow moving objects with the eyes) and visual distance measurements , . Erratic cognitive function J . Distortions in time estimation . Long-term negative effects on mental function known as "acute brain syndrome", which is characterized by disorders in memory, cognitive function, sleep patterns, and physical condition Effects on Driver Performance: The mental impairments resulting from the use of marijuana produce reactions that can lead to unsafe and erratic driving behavior. Distortions in visual perceptions, impaired signal detection, and altered reality can make driving a vehicle very dangerous. Overdose Effects: . Aggressive urges . Anxiety . Confusion . Fearfulness . Hallucinations . Heavy sedation . Immobility . Mental Dependency J 32 . Panic i Paranoid reaction . Unpleasant distortions in body image Withdrawal Syndrome: . Sleep disturbance . H yperacti vity . Decreased appetite . Irritability . Gastrointestinal distress . Salivation, sweating, and tremors " Description Generic/Chemical Names: Cocaine Hydrochloride or Cocaine Base Common Street Names: Coke, crack, snow, blow, flake, "C", toot, rock base, nose candy, snort, white horse Distinguishing Characteristics: Cocaine is an alkaloid (organic base) derived from the coca plant. In its more common for, cocaine hydrochloride or "snorting coke" is a white to creamy granular or lumpy powder fine before use. Cocaine base, rock, or crack is a crystalline rock about the size of a small pebble. Paraphernalia: Cocaine Hydrochloride is snorted into the nose, rubbed on the gums, or injected into the veins. Cocaine Base is heated in a glass pipe and the vapor is inhaled. Duration of Single Dose Effect: I to 2 hours. Detection Time: Up to 2 to 3 days after last use. Dependency Level: Research indicates possible physical dependence. Although there is insufficient evidence for humans, animal studies indicate "reverse tolerance", in which certain behavioral effects become stronger with repeated use of cocaine. Psychological dependence on cocaine is known to be high. ) Signs and Symptoms Evidence of Presence of Cocaine: Small folded envelopes, plastic bags, or vials used to store cocaine; razor blades; cut-off drinking straws or rolled bills for snorting; small spoons; heating apparatus. Physical Symptoms: Dilated pupils; runny or irritated nose; profuse sweating; dry mouth; tremors; needle tracks; loss of appetite; hyperexcitability; restlessness; high blood pressure; heart palpitations; insomnia; talkativeness; formication (sensation of bugs crawling on skin). Behavioral Symptoms: Increased physical activity; depression; isolation and secretive behavior; unusual defensiveness; frequent absences; wide mood swings; difficulty in concentration; paranoia; hallucinations; confusion; false sense of poser and control. Effects of Cocaine Use on the Individual Physical Health Effects: j 33 ;' . Research suggest that regular cocaine use may upset the chemical balance of the brain. As a result, it may speed up the aging process by causing irreparable damage to critical nerve cells. The onset of nervous system illnesses such as Parkinson's disease could also occur. . Cocaine use causes the heart to beat faster and harder and rapidly increases blood pressure. In addition, cocaine causes spasms of blood vessels in the brain and heart. Both effects lead to ruptured vessels causing strokes and heart attacks. . Strong psychological dependency can occur with one "hit" of crack. Usually, mental dependency occurs within days of using crack, or within several months of snorting coke. Cocaine causes the strongest mental dependency of any known drug. . Treatment success rates are lower than those of other chemical dependencies. . Cocaine is extremely dangerous when taken with depressant drug. Death due to overdose is rapid. The fatal effects of an overdose are not usually reversible by medical intervention. The number of cocaine overdose deaths in the U.S. has tripled in the last four years. Effects on Mental Performance: . Paranoia and hallucinations . Hyperexcitability and overreaction to stimulus . Difficulty in concentration . Wide mood swings . Withdrawal leads to depression and disorientation Effects on driver Performance: .J Cocaine usually results in an artificial sense of poser and control which leads to a sense of invincibility. Lapses in attention and the ignoring of warning signals brought on by cocaine use greatly increase the potential for accidents. Paranoia, hallucinations and extreme mood swings make for erratic and unpredictable reactions while driving. The high cost of cocaine frequently leads to workplace theft and/or dealing. Forgetfulness, absenteeism, tardiness, and missed assignments can translate into lost business. Overdose Effects: Agitation . Increase in body temperature Hallucinations . Convulsions . Death Withdrawal Syndrome: . Apathy . Long periods of sleep . Irritability '. ,. . Depression 34 . Disorientation ) Opiates Description Generic/Chemical Names: Natural and Natural Derivatives include: opium; morphine; codeine; and heroin (semi-synthetic). Synthetics include: meperidine (Demerol); oxymorphone (Numorphan); and oxycodone (Percodan). Common Street Names: Horse; "H"; junk; smack; scag; Miss Emma; dope; China White Distinguishing Characteristics: Because of the variety of compounds and forms, opiates are more difficult to clearly describe in terms of form, color, odor and other physical characteristics. Opium and its derivatives can range from dark brown chunks to white crystals or powders. Depending on the method of intake, they may be in powder, pill or liquid form. Paraphernalia: Needles; syringe caps; eyedroppers; bent spoons; bottle caps; and rubber tubing (used in the preparation for and injection of the drug). Method of Intake: Opiates may be taken in pill form, smoked or injected, depending upon the type of narcotic used. Duration of Single Dose Effect: 3 to 6 hours. Detection Time: Usually, up to 2 days. Dependency Level: Both physical and psychological dependence on opiates are known to be high. Dependence on codeine is moderate. \ ) Signs and Symptoms Evidence of Presence of Drugs: In addition to the paraphernalia enumerated above, the following items may be present: foil, glassine envelopes, or paper "bindles" (packets for holding drugs); balloons or prophylactics used to hold heroin; bloody tissues used to wipe the tissue site; and a pile of burned matches used to heat the drug prior to injection. Physical Symptoms: Constricted pupils; sweating; nausea and vomiting; diarrhea; needle marks or "tracks", wearing long sleeves to cover "tracks"; loss of appetite; slurred speech; slowed reflexes; depressed breathing and heartbeat; and drowsiness and fatigue. Behavioral Symptoms: Mood swings, impaired coordination; depression and apathy; stupor; and euphoria. Effects of Opiate Use on the Individual Physical Health Effects: . Intravenous (IV) needle users have a high risk for contracting hepatitis and AIDS due to sharing of needles. Because opiates increase tolerance to pain, individuals may underestimate the extent of injuries, leading to failure to seek medical attention after an accident. . Because the effects of opiates are multiplied when used in combination with other depressant drugs and alcohol, overdoses are more likely. Effects on Mental Performance: '\ j . Depression and apathy 3S '. / . Wide mood swings Slowed movement and reflexes . In addition, the high physical and psychological dependence level of opiates compounds the impaired functioning. Effects on Driver Performance: The apathy caused by opiates can translate into an "I don't really care" attitude toward performance. The physical effects as well as the depression, fatigue, and slowed reflexes impede the reaction time of the drive, raising the potential for accidents. Although opiates have a legitimate medical use in alleviating pain, workplace use may cause impairment of physical and mental functions. Overdose Effects . Slow and shallow breathing . Clammy skin . Convulsions . Coma . Possible death . . Withdrawal Syndrome: . Watery eyes , Runny nose / . , - . Yawning Loss of appetite . Irritability . Tremors . Panic . Cramps . Nausea . Chills and sweating Description Amphetamines Generic/Chemical Names: Include Amphetamine and Methamphetamine. Trade Names include: Desoxyn, Dexapex, Fastin, VasotiIin, Dexedrine. Common Street Names: Uppers; speed; bennies; dexies; crystal; Black Beauties; Christmas Trees; white crosses; moIlies; Barn; crank; meth. ) Distinguishing Characteristics: In their pure form, amphetamines are yellowish crystals. They are manufactured in a variety offorms including pill, capsule, tablet, powder and liquid. Amphetamine ("speed") is sold in counterfeit capsules or as a white, flat, double scored "mini bennies". 36 '\ ) Methamphetamine is often sold as a creamy white, granular powder or in lumps wrapped in aluminum foil or sealable plastic bags. Paraphernalia: Needles, syringes, and rubber rings for tourniquets, used for injection method. Methods of Intake: The most common forms of amphetamines are pills, tablets or capsules which are ingested. The less frequent forms liquid and powder, are injected or snorted. Duration of Single Dose Effect: 2 to 4 hours. Detection Time: I to 2 days after use. Dependency Level: Psychological dependence on amphetamines Signs and Symptoms: Evidence of Presence of Amphetamines: Most frequently-pills, capsules, or tablets; envelopes, bags, vials for storing the drug; Less frequently-syringes, needles, tourniquets. Physical Symptoms: Dilated pupils; sweating; increased blood pressure; palpitations; rapid heartbeat; dizziness; decreased appetite; dry mouth; headaches; blurred vision; insomnia; high fever (depending upon the level of the dose). Behavioral Symptoms: Confusion; panic; talkativeness; hallucinations; restlessness; anxiety; moodiness; false sense of confidence and power; "amphetamine psychosis" which might result from extended use (see health effects). Effects of Amphetamine Use on the Individual Physical Health Effects: , . Regular use produces strong psychological dependence and increasing tolerance to the drug. / . High doses may cause toxic psychosis resembling schizophrenia. The users may see, hear, and feel things that do not exist (hallucinations), have irrational thoughts or beliefs (delusions), and feel as though people are out to get them (paranoia). . The euphoria increases impulsive and risk taking behavior, such as bizarre and violent acts. . Intoxication may induce a heart attack or stroke due to spiking of blood pressure. Chronic use may cause heart and brain damage due to severe constriction of capillary blood vessels . Long-term heavy use can lead to malnutrition, skin disorders, ulcers, and various diseases that come from vitamin deficiencies. . Lack of sleep, weight loss, and depression also result from regular use. . Users who inject drugs intravenously can get serious and life-threatening infections (e.g., lung or heart disease, kidney damage) from non-sterile equipment or contaminated self-prepared solutions. Effects on Mental Performance: . Anxiety, restlessness . Moodiness . False sense of power J 37 "- / Large doses over long periods oftime can result in: . Hallucinations . Delusions . Paranoia . Brain damage Effects on Driver Performance: Amphetamines cause a false sense of alertness and potential hallucinations, which can result in risky driving behavior and increased accidents. Drivers who fail to get sufficient rest may use the drug to increase alertness. However, although low doses of amphetamines will cause a short-term improvement in mental and physical functioning, greater use impairs functioning. The hangover effect of amphetamines is characterized by physical fatigue and depression, which make operation of equipment or vehicles dangerous. Overdose Effects: . Agitation . Increase in body temperature . Hallucinations . Convulsions \ / . Death Withdrawal Syndrome: . Apathy . Long-term periods of sleep . Irritability . Depression . Disorientation Phencyclidine (PCP) Description Generic/Chemical Names: Phencyclidine Common Street Names: Angel dust; peace pills; hog; killer weed; supergrass; embalming fluid; rocket fuel. Distinguishing Characteristics: PCP is commonly sold as a creamy, granular powder. It is either brown or white and often packaged in one-inch square aluminum foil or folded paper packets. Occasionally, it is sold in capsule, tablet or liquid form. It is sometimes combined with procaine, a local anesthetic, and sold as imitation cocaine. \ / Paraphernalia: foil or paper packets; stamps (off which PCP is licked); needles; syringes, and tourniquets (for injection); leafy herbs (for smoking). 38 " I / Method of Intake: In pill, capsule or tablet form PCP may be ingested. It is commonly injected as "angel dust". It may be smoked or snorted when applied to leafy materials or combined with marijuana or tobacco. Duration of Single Dose Effect: Days. Detection Time: Up to 8 days. Dependency Level: Psychological dependence on PCP is known to be high. Physical dependence is unknown. Signs and Symptoms Evidence of Presence of PCP: Packets; stamps; injection paraphernalia; herbs. Physical Symptoms: Dilated or floating pupils; blurred vision; nystagmus Gerky eye movement); drooling; muscle rigidity; profuse sweating; decreased sensitivity to pain; dizziness; drowsiness; impaired physical coordination (e.g., drunken-like walk, staggering); severe disorientation; rapid heartbeat. Behavioral Symptoms: Anxiety; panic/fear/terror; aggressive/violent behavior; distorted perception; severe confusion and agitation; disorganization; mood swings; poor perception of time and distance; poor judgment; auditory hallucinations. , Effects of PCP Use on the Individual There are four phases to PCP abuse/ The fIrst phase is acute toxicity. It can last up to three days and can include combativeness, catatonia, convulsions, and coma. Distortions of size, shape, and distance perceptions are common. The second phase, which does not always follow the fIrst, is a toxic psychosis. Users may experience visual and auditory delusions, paranoia and agitation. The third phase is a drug- induced schizophrenia that may last a month or longer. The fourth phase is PCP induced depression. Suicidal tendencies and mental dysfunction can last for months. / Physical Health Effects: . Potential for overdose emergencies and other accidents is high due to the combination of the extreme mental effects and the anesthetic effect on the body. . Because the effects of PCP are aggravated by other depressant drugs such as alcohol, the likelihood of an overdose reaction is high. . PCP-induced hallucinations may be misdiagnosed as LSD induced. The standard treatment for LSD-induced hallucinations is Thorazine, which when administered with PCP can be fatal. Effects on Mental Performance: . Irreversible Memory loss . Personality changes . Thought disorders . Hallucinations Effects on Driver Performance: ", / 39 "\ The distortions in perception, and potential visual and auditory delusions make driver performance unpredictable and dangerous. PCP use can cause drowsiness, convulsions, paranoia, agitation, or coma, all obviously dangerous to driving. / Overdose Effects: . Longer, more intense "trip" episodes . Psychosis . Coma . Possible death Withdrawal Syndrome: . None reported. Because of its widespread acceptance as a social and legal drug, alcohol has the distinction of being the most frequently abused drug in America. Psychological Effects: . Can be psychologically addicting; " . Euphoria, tranquillity, and inappropriate emotional response; . Altered perception; / . Increases in confIdence, but decreases in judgement; . Reduced inhibitions which can lead to aggressive behavior; . Emotional instability and changes in personality; . Chronic use can cause mental depression. Physical Effects: . Inhibits coordination; . Drowsy, trance-like state; . Stumbling and staggering gate; . Slowed speech and body movements. Because alcohol depresses the central nervous system, high doses may be lethal as a result of the person simply ceasing to breathe. The more common "hangover" increases absenteeism and decreases productivity. " I I 40 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , ) DATE December 19. 1995 AGENDA SECTION Staff Committees, Commissions ORIGINATING DEPARTMENT Finance ~~~ Jean D. McGann lITEM NO. II- Adopt Drug Testing Policy REQUEST: " / The Andover City Council is requested to adopt the Drug Testing Policy as shown is your preliminary copy of the personnel policy. It is necessary to implement this program by January 1, 1996 in accordance with state law. City Staff would like to address any questions at this time. BACKGROUND: The Drug Testing policy is designed to meet U.S. Department of Transportation (DOT) regulations under the Omnibus Transportation Employee Testing Act of 1991. In accordance with these regulations, the City of Andover is required to test the following drivers: 1. Drivers of commercial motor vehicles with a gross vehicle weight rating of 26,00 1 pounds or more. 2. Commercial motor vehicles with a gross combination weight rating of26,001 pounds or more, including a towed vehicle with a gross vehicle weight rating of 10,000 pounds or more. 3. Motor vehicles designed to transport 16 or more passengers including the driver. 4. Motor vehicles of any size transporting hazardous materials in amount requiring placarding. J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE December 19.1995 AGENDA SECTION Staff, Committee, Commissions ORIGINATING DEPARTMENT Finance ~~ Jean D. McGann lITEM NO. /;l. Revise Fee Schedule REOUEST: The Andover City Council is requested to review the revised fee schedules and adopt the attached resolutions related to these fees for 1996. The resolution are follows: ) 1. A RESOLUTION SETTING RATES FOR PERMITS, CONNECTION FEES, SERVICES AND WATER USAGE PURSUANT TO ORDINANCE NO. 55, SECTION 3 AND RESOLUTION NO. 101-81. 2. A RESOLUTION ESTABLISHING SERVICE CHARGES TO BE COLLECTED IN 1996. 3. A RESOLUTION ESTABLISHING PERMIT FEES AND SERVICE CHARGES TO BE COLLECTED BY THE CITY OF ANDOVER AND AMENDING RESOLUTION NO 307- 94 SETTING FORTH SUCH FEES. 4. A RESOLUTION SETTING FEES FOR PERMITS, REZONING, SPECIAL USE PERMITS, VARIANCES, PLATTING, LICENSE FEES, LOT SPLITS, RENTAL FEES AND VARIOUS OTHER FEES. / BACKGROUND: . '\ Each year the City of Andover reviews the fees charged for services. In reviewing the fees charges in 1995, City Staff is recommending the following changes. 1. Resolution 1; Section 4, Unit Connection Charges: Residential 1995 fee = $1,190 1996 fee = $1,225 Non-Residential 1995 fee = 595 1996 fee = 610 or $5,950 whichever or $6,100 whichever is higher is higher 2. Resolution 1; Section 5, Water Area Charges: Residential and Commercial 1995 = $1,IOO/Acre 1996 = $1,130/Acre 3. Resolution 2: Bad Check Fee 1995 = $20.00 1996 = $25.00 4. Resolution 3: Building Reinspection Fee Grading Inspection Fee 1995 = $30.00 1995 = 0.00 1996 = $42.00 1996 = 50.00 '\ ) 5. Resolution 3: The Permit Fee shall be based on the 1994 Uniform Building Code Schedule lA beginning on January 1, 1996. At the present time we are using the Uniform Building Code of 1988. 6. Resolution 4: Sewer Availability Charge Plan Check Fee for Trees 1995 = $850.00 1995 = 50.00 1996 = $900.00 1996 = 55.00 / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R- 95 A RESOLUTION SETTING RATES FOR PERMITS, CONNECTION FEES, SERVICES AND WATER USAGE PURSUANT TO ORDINANCE NO. 55, SECTION 3 AND RESOLUTION NO. 101-81. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: SECTION 1. WATER PERMIT FEES 1. Service/Connection 2. Tapping Main 3. DisconnectionlReconnection Requests 4. HV AC 5. Underground Sprinklers 6. Re-inspection (all) SECTION 2. SERVICE CHARGES ;' 1. Testing o to 6" meters 2. Violation Penalties Shut-off (7:00 AM - 3:00 PM) Shut-off (after hours) SECTION 3. WATER METER CHARGES 1. 5/8" Meter 2. 1" Meter 3. 1 112" Meter 4. 2" Meter 5. 3" Meter 6. Special Sizes SECTION 4. UNIT CONNECTION CHARGES 1. Residential 2. Non-Residential, per REC REF. ORDINANCE 55 $50.00 30.00 20.00 15.00 15.00 25.00 Section 21 and 22 Section 9 Section 12 Section 20 Cost plus 15% 20.00 50.00 $125.00 265.00 452.00 618.00 796.00 Cost plus 10% handling $1,225.00 per unit . 610.00 per unit or $6,100.00 whichever is higher SECTION 5. WATER AREA CHARGES 1. Residential and Commercial $1,130.00 per acre SECTION 6. WATER USAGE RATES '\ 1. Billed Quarterly 2. Minimum per quarter 3. Penalty/Late payment $6.30 +1.01/1000 Gal. 8.30 10% / SECTION 7. EFFECTIVE DATE The rate charges as shown shall be effective January 1, 1996. Adopted by the City Council of the City of Andover this 19th day of December, 1995. CITY OF ANDOVER ATTEST: J.E. McKelvey, Mayor Victoria V olk, City Clerk / / " CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA / RES. NO. R- 95 A RESOLUTION ESTABLISHING SERVICE CHARGES TO BE COLLECTED IN 1996. The City Council of the City of Andover hereby resolves: The following service charges are hereby established for the year 1996. SERVICE CHARGE \ Well and Septic Locate Special Assessment Searches City Maps Zoning Maps Copies (per sheet) Up to 8112 X14 Oversize 18"X24" 24"X36" Larger sizes Copies of surveys Up to 11" X17" Requested by owner Ordinance 8 Ordinance 10 All other ordinances Notary Bad check fee Topographical Maps Approval of Deeds Abstract property Torrens property Maintenance Cost Recovery Research by Staff Administrative Fee $30.00 per hour 12.00 2.00 3.50 .25 .50 2.50 3.00 6.00 5.00 1.00 25.00 5.00 1.00 3.00 25.00 11.00 per acre 25.00 40.00 Union scale + 25% 25.00 per hour (min. 13.00) 25% of total labor charge Adopted by the City Council of the City of Andover this 19th day of December, 1995. CITY OF ANDOVER ATTEST: "J J.E. McKelvey, Mayor Victoria V olk, City Clerk / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R- 95 A RESOLUTION ESTABLISHING PERMIT FEES AND SERVICE CHARGES TO BY COLLECTED BY THE CITY OF ANDOVER AND AMENDING RESOLUTION NO. 307-94 SETTING FORTH SUCH FEES. The City Council of the City of Andover hereby resolves: The following permit fees and service charges are hereby established for the 1996. TYPE OF PERMIT Certificate of Occupancy Plan ChecklResidential Heating Installations Air Conditioning Installations Plumbing (per opening) (minimum fee) On-Site Septic System Installation Sanitary Sewer Installation Septic System Pumping Water Installation (public) Agricultural Building Footing to Grade Health Authority Certification Escrow Inspection Fee Building Reinspection Fee Grading Inspection Fee EEE $ 4.00 65% of permit fee 25.00 15.00 8.00 15.00 35.00 25.00 3.00 50.00 5.00 15.00 5.00 25.00 42.00 50.00 The permit fee schedule for the Building Department for 1996 shall be as follows: 1. State of Minnesota Building Valuation Data, cost per square foot, dated February, 1987. 2. Fees for Commercial Buildings shall be computed on the contract bid price. Plan check fee shall be 65% of the permit fee. 3. Permit fee shall be based on the 1994 Uniform Building Code Schedule lA. The above fees apply to repairs and alterations requiring inspections as well as all new installations. Adopted by the City Council of the City of Andover this 19th day of December 1995. CITY OF ANDOVER ATTEST: \ / J.E. McKelvey, Mayor Victoria V olk, City Clerk ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF M;INNESOTA RES. NO. R- 95 A RESOLUTION SETTING FEES FOR PERMITS, REZONING, SPECIAL USE PERMITS, VARIANCES, PLATTING, LICENSE FEES, LOT SPLITS, RENTAL FEES AND VARIOUS OTHER FEES. The City Council of the City of Andover hereby resolves: The following fees are hereby established for the year 1996. TYPE OF FEE FEE Moving of Buildings Up to 350 Square Feet $ 15.00 351 to 600 Square Feet 25.00 601 to 824 Square Feet 50.00 825 Square Feet and Over 75.00 Rezoning 200.00 Recording Fee for Rezoning Abstract Property 25.00 Torrens Property 34.50 / Special Use Permit Commercial 190.00 Residential 150.00 Amended Special Use Permit 50.00 Recording Fee/Special Use Abstract Property 25.00 Torrens Property 34.50 Variances Single Family 75.00 Other Requests 100.00 Sign Permits 1.00 per Sq. Ft. Plat Fees Preliminary Plat Filing Fee 60.00 Preliminary Plat Per Acre Fee 20.00 Final Plat Fee 20.00 Plat Escrow Deposit Urban Lot 80.00 per lot Rural Lot 425.00 per lot Commercial Site Plan Review 750.00 Sewer Availability Charge 900.00 ORDINANCE 4 8 8 8 8 10 Demolition Permits 13 Single Family Structures 30.00 Two Family Structures 40.00 Single/Double Garages 10.00 Barns 10.00 Multiple Family Structures First Two Units 40.00 Each additional Unit 10.00 Commercial Units - Minimum Fee 10.00 ($2.00 per $100.00 Demolition Costs) Contractor Licenses Contractor Verification Fee 5.00 Contractor Licens'e 25.00 Boarding of Horses 23 Boarding 10.00 per day Impoundment of Horses 25.00 per hour per person Transportation (trailer rental) 40.00 Stable Fee 3.00 Non-Intoxicating Liquor 28 Off Sale 40.00 per year On Sale 200.00 per year Tree Trimming 29c License fee 25.00 per year / Plan Check fee for trees 55.00 Street Opening Permit 10.00 35 Lot Split Fee 40 Lot Split 100.00 Recording Fee/Lot Split Abstract Property 25.00 Torrens Property 34.50 Junkyard License 44 License 200.00 First Reinspection fee 150.00 Second Reinspection Fee 200.00 Third Reinspection Fee 250.00 Cigarette License 25.00 per year 45 Outdoor Party Permit 5.00 51 Dog License 5.00 per two years 53 Fire Hydrant Use Meter Cost (deposit) + 1,01/1,000 Gal. 55 Intoxicating Liquor 56 On Sale Liquor 3,500.00 per year On Sale Wine 500.00 per year Off Sale Liquor 150.00 per year '\ Transient Merchant License 50.00 per six months 79 ) False Alarm Fine , I Rental Housing License Reinspection Fee per Call Garbage Hauler License Pawnbroker License New Renewal 75.00 96 50.00 per unit (except owner occupied) 30.00 25.00 per year + 15.00 per truck 102 104 5,000.00 per year 5,000.00 per year Adopted by the City Council of the City of Andover this 19th day of December, 1995. CITY OF ANDOVER ATTEST: J.E. McKelvey, Mayor Victoria V olk, City Clerk CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE B~eemBer 19, 1998 AGENDA rn "'Ii-Discussion ITEM rn SECTION ORIGINATING DEPARTMENT APPROVED FOR AGENDA Items -=e BY, David L. Carlberg, ~~ Planning Director ~ lanning Lot Spli t 14220 Crosstown Blvd NW Borchardt & Ralston /.3. REQUEST The Planning and Zoning Commission at its regular meeting on November 28, 1995 reviewed the request for a lot split by Ken Borchardt and Alexander Ralston to split the property located at 14220 Crosstown Boulevard NW, legally described on the attached resolution. Please consult the attached staff report dated November 28, 1995 presented to the Planning and zoning Commission for further background information. , ) RECOMMENDATION The Planning and Zoning Commission recommends approval of the lot split request with conditions as indicated on the attached Resolution. '\ ) MOTION BY: SECOND BY: , CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ) RES. NO. R -95 A RESOLUTION GRANTING THE LOT SPLIT REQUEST OF KENNETH BORCHARDT AND ALEXANDER RALSTON TO CREATE TWO (2) PARCELS PURSUANT TO ORDINANCE NO. 40. WHEREAS, Kenneth Borchardt and Alexander Ralston have requested a lot split to create two (2) lots on the property located at 14220 Crosstwon Boulevard NW, legally described on the attached Exhibit A; and WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of Ordinance No. 40; and WHEREAS, the Planning and Zoning Commission finds the request is consistent with the Comprehensive plan and would not have a detrimental effect upon the health, safety, morals and general welfare of the City of Andover; and WHEREAS, a public hearing was held and there was no opposition to said request; and / WHEREAS, the Planning and zoning Commission recommends to the City Council approval of the lot split as requested. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and zoning Commission to allow the lot split on said property with the following conditions: 1. That the applicant pay park dedication fees pursuant to Ordinance No. 10, Section 9.07.10. 2. That the lot split is subject to a sunset clause as defined in Ordinance No. 40, Section III(E). Adopted by the City Council of the City of Andover on this 19th day of December ,1995. CITY OF ANDOVER J. E. McKelvey, Mayor ATTEST Victoria Vo1k, Clty Clerk / I EXHIBIT A LEGAL DESCRIPTION That part of the West Half of the Southwest Quarter of Section 27, Township 32, Range 24, Anoka County, Minnesota described as follows: Commencing at the southwest corner of said West Half of the Southwest Quarter, thence on an assumed bearing of east along the south line thereof 142.05 feet to the centerline of CSAH No. 18, thence north 35 degrees, 17 minutes, 00 seconds east along said centerline 40.65 feet, thence northeasterly 598.56 feet along said centerline and along a tangential curve concave to the southeast having a radius of 3523.43 feet and a central angle of 9 degrees 44 minutes 00 seconds, thence North 45 degrees 01 minutes 00 seconds east tangent to said curve and along the centerline 130.00 feet to the point of beginning of the land to be described, thence continuing North 45 degrees 01 minutes 00 seconds east along the centerline 200.00 feet, thence northwesterly at right angle 200.00 feet, thence southwesterly at right angle 200.00 feet, thence southeasterly at right angle 200.00 feet to the point of beginning; except roads, subject to easements of record. , / Regular Planning and zoning Commission Meeting Mi utes - November 28, 1995 Page '\ / Use Permit/Home Occupation - MOTION by Peek, in the packet Motion carr' will be aced Se ed by Jovanovich, to forward tn raft Resolution the City Council with the recommendatio or denial. on a 4-Yes, 3-No (Apel, Doucette, Putnam) vot . on the December 19, 1995, City Council agenda. 7:55 mpUB~IC HEARING: LOT SPLIT - 14220 CROSSTOWN BOULEVARD NW - KENNETH \:t/ BORCHARD AND ALEXANDER RALSTON 7:55 p.m. Mr. Carlberg reviewed the lot split request to subdivide a lot into two parcels meeting the minimum requirements for an R-4, Single Family Urban zoned lot. He reviewed the applicable ordinances, noting Staff is recommending approval with two conditions. The applicants would be required to pay $400 park dedication fee. The area is served \with City sewer and water, and an second stub was provided to the parcel /when the utilities were installed. Commissioner Peek asked if the sideyard setbacks to the house are adequate. Mr. Carlberg explained the setback requirements. The house does not have sliding glass doors to the south, so the minimum setback is 10 feet, which the proposed lot meets. This parcel was an exception to the Kensington Estates plat. The house and garage have been remodeled within the last few years. MOTION by Doucette, Seconded by Jovanovich, to open the public hearing. Motion carried unanimously. 8:05 p.m. Ken Borchard - stated the only other entrance to the house is between the house and the garage, and there is a small deck there already. MOTION by Peek, Seconded by Luedtke, to close the public hearing. Motion carried unanimously. 8:06 p.m. MOTION by Peek, Seconded by Jovanovich, to forward the draft Resolution to the City Council with a recommendation for approval. Motion carried unanimously. This will be placed on the December 19, 1995, City Council agenda. 8:07 p.m. \ J CITY OF ANDOVER REQUEST F,OR PLANNING COMMISSION ACTION November 28, 1995 AGENDA ITEM 4. Public Hearing: Lot Split - 14220 Crosstown Boulevard NW - Ken Borchardt and Alexander Ralston DATE ORIGINATING DEPARTMENT Planning David L. Carlberg BY: Planning Di rector APPROVED FOR AGENDA BY:t Request The Andover Planning and Zoning Commission is asked to review the lot split request of Kenneth Borchardt and Alexander Ralston to subdivide a lot into two parcels meeting the minimum requirements for an R-4, Single Family Urban zoned lot. The property is located at 14220 Crosstown Boulevard NW, legally described on the attached resolution. The property is zoned R-4, Single Family Urban. Applicable Ordinances Ordinance No. 40 regulates the division of lots. A lot split is defined as any division of a lot, parcel or tract of land into not more than two (2) parcels when both divided parcels meet or exceed \the minimum requirements for platted lots in the applicable zoning i district. Ordinance No.8, Section 6.02 establishes the provisions for minimum lot width, lot depth and lot area in an R-4 zoned district. The minimum requirements in an R-4 district are as follows: Lot Width at Front Setback Lot Depth Lot Area Per Dwelling 80 feet 130 feet 11,400 s.f. Ordinance No. 10, Section 9.07.10 establishes the minimum area of land dedicated to park and open space. For all subdivisions by metes and bounds description the subdivider or developer may elect to pay, in lieu of the park dedication requirements, the sum of four hundred dollars ($400.00) for each dwelling unit that could be constructed upon the proposed subdivided property. In the event the developer elects to pay said four hundred dollar ($400.00) charge, the City may collect additional park fees if the developer re-subdivides the property in the future. CONTINUED ~ Page Two " Lot Split - Borchardt & Ralston / 14220 Crosstown Boulevard NW November 28, 1995 Commission Options 1. The Planning and Zoning Commission may recommend to the City Council approval of the lot split requested by Kenneth Borchardt and Alexander Ralston on the property located at 14220 Crosstown Boulevard NW, legally described on the attached resolution. 2. The Planning and Zoning Commission may recommend denial of the lot split requested by Kenneth Borchardt and Alexander Ralston on the property located at 14220 Crosstown Boulevard NW, legally described on the attached resolution. The Commission finds the request does not meet the requirements of Ordinance No. 40. In denying the request, the Commission shall state those reasons for doing so. 3. 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(612) 755-5100 LOT SPLIT REQUEST FORM Property Address !t/:Jdl> Cf<O~S7CJw~ l?L u D Legal Description of Property: (Fill in whichever is appropriate): :; f /C #-rr/J-o rU' !0 Lot Block Addi tion PIN ;273 9-~ 4 "33CJ6 / I (If metes and bounds, attach complete legal description). Abstract ~or Torrens ? (This be provided and can be obtained from the the Is the property: information must County) . ----------------------------------------------------------------- Reason for Request 5arCC/A/g - ~ TO f3 (j I L IJ (1' /0 ~?- () ~ Lo i/ ~tk?o .fOe> / /'{5? (') T'rtl1f< Y?x. , / Current zoning ;(-4 :SqlflL- .,t;m; Iy ttrtdf'J Name of Applicant kR/\il,,Mr7/ (J. i3of2cH~c?r l/HJi) till' ,fj~NiJt:?J!- J:' ri'1Jt>1(J;v' Add res s 1 I (I ~ I?> -:J- f!.J? u- //t~ tv. <;! 13' ( v?-c /VtfC Ph;() ss-r..e; L/ Home Phon~~~5~ Business phone Signature ~~ I'J~l.<4k t::a Date 7S'Y-C3<bC; -- (1- t.(_ 7 ') ----------------------------------------------------------------- Property Owner (Fee Owner) (If different from above) tv/v'T Address Home Phone Business phone Signature Date ----------------------------------------------------------------- . / ~)( 1S-)'- t..?8Ct. \ j .J '. / LOT SPLIT PAGE 2 Attach a scaled drawing of the proposed split of the property showing: scale and North arrow; dimensions of the property and structures; front, side and rear yard building setbacks; adjacent street names; location and use of existing structures within 100 feet. The date the property became a lot of record, the names and addresses of all property owners within 350 feet of the property proposed to be split, and the complete legal description of the subject property must also be provided. I hereby certify that this property has not been subdivided within the last three years. ~O,6~J Signature of Applicant Lot Spli t Fee: Recording Fee Abstract property Torrens property $100.00 ~ 34.50 Date Paid (\/7A~/ReceiPt . CJ~75S-1 / Park Dedication: Rev. 5-06-93:d'A 5-25-94:bh 2-0l-95:bh Res. 179-91 (11-05-91) Date Paid Receipt . . / Parcel Search J / N W*E s PIN:273224330048 GEIGER DEBRA K & PATRICK C 14"<11 THRUSH DR NW AI JVER MN 55304 PIN: 273224330049 SHARP JAMES E & TAMMY L 14273 THRUSH ST NW ANDOVER MN 55304 PIN:273224330050 BOBST TIMOTHY C & LORI A 14235 RAVEN ST NW ANDOVER MN 55304 PIN: 273224330051 RUDE TIMOTHY S & TONYA L 14243 RAVEN ST NW ANDOVER MN 55304 PIN:273224330052 SUNDERLAND KEVIN J & JENNIFER 14255 RAVEN ST NW ANDOVER MN 55304 PIN: 273224330053 WISC EVANGELICAL LUTH SYNOD 14267 RAVEN ST NW ANDOVER MN 55304 PIN:273224330054 MCCALL JEFFERY G & SHELLEY 14275 RAVEN NW ANDOVER MN 55304 PIN: 273224330055 BHARGROO CHATERAM H 14260 CROSSTOWN BLVD NW . ANDOVER MN 55304 PIN:273224330056 HEITLAND MICHAEL 0 & ELAINE M 14270 CROSSTOWN BLVD NW ANnOVER MN 55304 PIN: 273224330057 SEIDEL THOMAS & PATRICIA 14283 RAVEN ST NW ANDOVER MN 55304 J PIN:273224330058 GROUSTRA GARY C & CHERYL A 14287 RAVEN NW ANDOVER MN 55304 PIN: 273224330059 TVERBERG JOHN R & KRISTY A 14291 RAVEN ST NW ANDOVER MN 55304 Pl~: 273224330066 A~DERSON WILLIAM & ARNESON K 2268 141ST L~ NW ANDOVER MN 55304 PIN~ 273224330067 CHOW A E & JOHNSON N L 2256 141ST LN NW ANDOVER MN 55304 PIN:273224330068 JACKMAN MARIAN E 2244 141ST LN NW ANDOVER MN 55304 PIN: 273224330069 KUNZMAN SCOTT A & ERIN A 02232 141ST LN NW ANDOVER MN 55304 PIN:273224330072 RADEMACHER WILLIAM C 6272 BOONE AVE NO BROOKLYN PARK MN 55428 PIN: 273224330073 OLSON MATTHEW E & MURIEL J 14201 CROSSTOWN BD ANDOVER MN 55304 F. /273224330074 PAULSON DANIEL L & GAIL E 14215 CROSSTOWN BLVD NW ANDOVER MN 55304 PIN: 273224330007 WINGERT STELLA 14 ) CROSSTOWN BLVD NW , ) ANuOVER MN 55304 PIN: 273224330011 NATYSIN GARY 110 132ND AVE NE BLAINE MN 55434 PIN:273224330013 FRIEDRICHS CAROLL G & JOYCE A 14185 UPLANDER ST NW ANDOVER MN 55304 PIN: 273224330014 MANNING RALPH E & EVELYN C 14211 UPLANDER ST NW ANDOVER MN 55304 PIN:273224330015 SCHNEIDER BRENT T & KRISTIN 14235 UPLANDER NW ANDOVER MN 55304 PIN: 273224330016 LINDER MARTIN G & DAWN M 14259 UPLANDER ST NW ANDOVER MN 55304 PIN:273224330031 BISHMAN DANIEL L & STEPHANIE M 14315 UPLANDER ST NW ANDOVER MN 55304 PIN: 273224330032 POFF STEWART M & JULIE M 2326 141ST LN NW ANDOVER MN 55304 PIN:273224330033 JOHNSON ROGER A & DIANE M 2336 141ST LN NW N -')VER MN 55304 ) PIN: 273224330034 KERN KENNETH D & DEANNA J 2346 141ST LN NW ANDOVER MN 55304 PIN: 273224330035 AHMAD SALIM & SANDRA R 2327 141ST LN NW ANDOVER MN 55304 PIN: 273224330036 JOHNSON scorr D & JULIE J 2337 141ST LANE NW ANDOVER MN 55304 PIN:273224330037 ERICKSON DEAN B & SHARON L 2347 141ST LN NW ANDOVER MN 55304 PIN: 273224330040 HArrON BRUCE L & OLSON SUSAN G 14238 RAVEN ST NW ANDOVER MN 55304 PIN: 273224330041 LAFAVE RAYMOND JR & JACALYN A 14250 RAVEN ST NW ANDOVER MN 55304 PIN: 273224330042 FREEMAN ROBERT E 14258 RAVEN ST NW ANDOVER MN 55304 PIN: 273224330043 OLSON LEIGH A & DANIEL B 14266 RAVEN ST NW ANDOVER MN 55304 PIN: 273224330044 GERKEN VICKI L 14274 RAVEN ST NW ANDOVER MN 55304 / PI,.: 273224330045 MERCHLEWITZ PAUL & CYNTHIA 14282 RAVEN ST NW ANDOVER MN 55304 PIN: 273224330046 KORTMEYER HOWARD A & GLORIA C 14290 RAVEN ST NW ANDOVER MN 55304 ./ / CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. -ANDOVER, MINNESOTA 55304 - (612) 755-5100 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF PUBLIC HEARING The Planning and Zoning Commission of the City of Andover will hold a public hearing at 7:00 p.m., or as soon thereafter as can be heard, on Tuesday, November 28, 1995 at the Andover City Hall, 1685 Crosstown Blvd. NW, Andover, MN to review the Lot Split request of Kenneth Borchardt and Alexander Ralston to split a parcel into two parcels pursuant to Ordinance No. 40 on the property located at 14220 Crosstown Boulevard NW (27-32-24-33- 0011), legally described below. That part of the West Half of the Southwest Quarter of Section 27; Township 32, Range 24, Anoka County, Minnesota described as follows: Commencing at the southwest corner of said West Half of the Southwest Quarter, thence on an assumed bearing of east along the south line thereof 142.05 feet to the centerline of CSAH No. 18, thence north 35 degrees, 17 minutes, 00 seconds east along said centerline 40.65 feet, thence northeasterly 598.56 feet along , said centerline and along a tangential curve concave to the' southeast having a radius of 3523.43 feet and a central angle of 9' degrees 44 minutes 00 seconds, thence North 45 degrees 01 min~tes . 00 seconds east tangent to said ~urve and alongthecente~line ' 130.00 feet to the point of beginning of the land to be described~: thence continuing North 45 degrees 01 minutes 00 seconds east ' along the centerline 200.00 feet, ,thence northwesterly at right angle 200.00 feet, thence southwesterly at right angle 200.00. feet, thence southeasterly at right angle 200.00 feet to the point of beginning~except roads, subje~t to easements o~ record. All written and verbal comments will be received at that time and locatJ.on. . A copy of the application and location will be available at Andover City Hall for review prior to said meeting. ~.J;~ Vicki Volk, Clty Clerk, Publication dates: November 17~ 1995 November 24. 1995 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE December 19, 1995 AGENDA SECTION NO Non-discussion Items ORIGINATING DEPARTMENT Planning APPROVED FOR AGENDA ITEM NO ."'.....~ 1.1"'..........."'" EAW Shadowbrook David L. Carlberg Plann,:g Di?~r ~ If. REQUEST The City Council is asked to postpone the decision on the need for an Environmental Impact statement (EIS) for the development known,as Shadowbrook, generally located northeast of the intersection of Prairie Road and Bunker Lake Boulevard NW. An Environmental Assessment Worksheet (EAW) was reviewed and approved by the Council for circulation and public comment. The public comment period ended November 22, 1995. A number of agencies responded during the comment period requesting additional / information regarding wetlands, etc. Based on the comments received, staff is recommending the Council postpone the decision on the need for an EIS for 30 days in order to obtain the lacking information per 4410.1700, Subp. 2a (attached). Staff will provide written notification of the Council's decision as required by the Environmental Quality Board (EQB). MOTION BY: SECOND BY: " ) +-7 -} impacts that may warrant further investigation before the project is commenced, and the need for an EIS on the proposed project. , The RGU may hold one or more public meetings to gather comments on the EAW if it determines that a meeting is necessary or useful. Reasonable public notice of the meetings shall be given prior to the meetings. All meetings shall be open to the public. SA: MS s 116D.04 subd Sa 4410.1700 DECISION ON NEED FOR EIS. Subpart 1. Standard for decision on need for ElS. An EIS shall be ordered for projects that have the potential for significant environmental effects. Subp. 2. Decision-making process. The decision on the need for an ElS shall be made in compliance with one of the following time schedules: A. if the decision is to be made by a board, council, or other body which meets only on a periodic basis, the decision shall be made between three and 30 days after the close of the review period; or B. for all other RGU's the decision shall be made no later than 15 days after the close of the 3D-day review period. This lS-day period shall be extended by the EQB chair by no more than 15 additional days upon request of the RGU. Subp. 2a. Insufficient information. If the RGU determines that information necessary to a reasoned decision about the potential for, or significance of, one or more possible environmental impacts is lacking, but could be reasonably obtained, the RGU shall either: A. make a positive declaration and include within the scope of the EIS appropriate studies to obtain the lacking information; or B. postpone the decision on the need for an EIS, for not more than 30 days, in order to obtain the lacking information. If the RGU postpones the decision, it shall provide written notice of its action, including a brief description of the lacking information, within five days to the project proposer, the EQB staff, and any person who submitted substantive comments on the EAW. Subp. 3. Form and basis for decision. The RGU's decision shall be either a negative declaration or a positive declaration. If a positive declaration, the decision shall include the RGU's proposed scope for the EIS. The RGU shall base its decision regarding the need for an EIS and the proposed scope on the information gathered during the EAW process and the comments received on the EAW. Subp. 4. Record of findings supporting decision. The RGU shall maintain a record, including specific findings of fact, supporting its decision. The record must include specific 20 / ' responses to all substanti,e and timely comments on the EAW. This record shall e:ther be a separately prepared document or contained within the records of the governmental unit. Subp. 5. Distribution of decision. The RGU's decision shall be provided, within five days, to all persons on the EAW distribution list pursuant to part 4410.1500, to all persons that commented in writing during the 30-day review period, and to any person upon written request. All persons who submitted timely and substantive comments on the EAW shall be sent a copy of the RGU's response to those comments prepared under subpart 4. Upon notification, the EQB staff shall publish the RGU's decision in the EQB Monitor. If the decision is a positive declaration, the RGU shall also indicate in the decision the date, time, and place of the scoping review meeting. Subp. 6. Standard. In deciding whether a project has the potential for significant environmental effects the RGU shall compare the impacts that may be reasonably expected to occur from the project with the criteria in this part. Subp. 7. Criteria. In deciding whether a project has the potential for significant environmental effects, the following factors shall be considered: A. type, extent, and reversibility of environmental effects: B. cumulative potential effects of related or anticipated future projects; C. the extent to which the environmental effects are subject to mitigation by ongoing public regulatory authority; ar.d D. the extent to which environmental effects can be anticipated and controlled as a result of other environmental studies undertaken by public agencies or the project proposer, or of EIS's previously prepared on similar projects. Subp. 8. [Repealed, 13 SR 1437] Subp. 9. Connected actions and phased actions. Connected actions and phased actions shall be considered a single project for purposes of the determination of need for an EIS. SA: MS s 1160.04; 1160.045 HIST: 13 SR 1437 / ENVIRONMENTAL IMPACT STATEMENT J 4410.2000 PROJECTS REQUIRING AN EIS. Subpart 1. Purpose of EIS. The purpose of an EIS is to provide information for governmental units, the proposer of the project, and other persons to evaluate proposed projects which have the potential for significant environmental effects, to consider alternatives to the proposed projects, and to explore methods for reducing adverse environmental effects. Subp. 2. Mandatory EIS categories. An EIS shall be prepared for any project that meets or exceeds the thresholds of 21 '\ / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE December 19, 1995 AGENDA N). SECTION ORIGINATING DEPARTMENT Non-Discussion I Consent Item Fire Department APPROVED FOR AGENDA ITEM N). Successful Completion of six month probationary period for Fire Department Secretary Diane Zupfer Dan Winkel Fire Chief 1). cD BY: ~\Jv /5 Based on a very positive performance review, City Council is requested to approve the successful completion of a six month probationary period for Fire Department Secretary Diane Zupfer. Ms. Zupfer has proved to be a very valuable asset to the fire department during the past six months. Her great work ethics and cheerful personality have been appreciated by all fire department members. The City Council is also asked to approve a wage increase as outlined to Ms. Zupfer when she was hired. Also please note that Diane's hours will increase from 25 to 30 per week starting January 1, 1996. The increase in hours is a budgeted item for 1996. MOTION BY: SECOND BY: ~ \ ) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE December 19.1995 AGENDA SECTION Non-Discussion Items ORIGINATING DEPARTMENT Finance ~"\)~ Jean D. McGann lITEM NO. /~. Pay Equity Compliance Report REQUEST: J The Andover City Council is requested to review the attached Pay Equity Compliance Report. BACKGROUND: The Minnesota Department of Employee Relations requires the City of Andover to comply with the 1984 Local Government Pay Equity Act. The last report that the City of Andover was required to file was in 1992. The City is required to file information for the year ending December 31,1995. All required information for the City has been filed with Labor Relations Associated, Inc. and they have indicated that the City of Andover is in compliance with the Pay Equity requirements. The results of the Pay Equity Analysis is enclosed for your review and reference. / o o v / 0 0 L() N ((J m ..0 0 m -:> OJ ~ 0 0 0 X ((J L 0 ..0 0 0 Q) OJ -:> > ((J LL 0 -+--' C ~ .- U 0 00... C 0 1.0 <( ((J ..0 0 4- -:> 0 0 :2 0 v $ ~ -+-J >. U 0 0 0 0... N V Q) !.- 0... 0 l'- 1.0 If) V n N 0 spuosnoLll. / fDd Jurisdiction: city of Andover Contact: Jean McGann Date: November 27, 1995 Phone: 612 755-5100 COM P L I A N C E R E P 0 R T )The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your Pay Equity Report data. Parts II, III, and IV give you the test results. For more detail on each test, refer to the guidebook. I. GENERAL JOB CLASS INFORMATION Male Female Balanced All Job Classes Classes Classes Classes # Job Classes 13 15 0 28 # Employees 27 15 0 42 Avg. Max Monthly Pay per Employee 3,177.04 2,634.60 2,983.31 II. STATISTICAL ANALYSIS TEST J a. # at or above Predicted Pay b. # Below Predicted Pay c. TOTAL d. % Below Predicted Pay (b divided by c = d) Male Female Classes Classes 7 9 6 6 13 15 46.15 40.00 A. UNDERPAYMENT RATIO = 115.4* *(Result is % of male classes below predicted pay divided by % of female classes below predicted pay.) B. T-TEST RESULTS Degrees of Freedom (DF) = 40 Value of T = -.373 a. Avg. diff. in pay from predicted pay for male jobs = $ 25 b. Avg. diff. in pay from predicted pay for female jobs = $ 55 III. SALARY RANGE TEST = 98.82% (Result is A divided by B) A. Avg. # of years to max salary for male jobs = B. Avg. # of years to max salary for female jobs = 6.42 6.50 IV. EXCEPTIONAL SERVICE PAY TEST = 0.00% (Result is B divided by A) A. % of male classes receiving ESP B. % of female classes receiving ESP 0.00* 0.00 / * (If 20% or less, test result will be 0.00) Version 3.0 (1993) 11/27/95 Data Entry Listing Page J Male Female Worlc Min Mo. Max Mo. Years Nbr Yrs Except i ona I Job Nbr Class Title Employees Employees Points Salary Salary to Max Servi ce Servi ce Pay ------------------------------ ------..-- .......------ --------.. ----...---- -------------------- 28 Receptionist/Secretary 0 1 104 1,430.00 1,811.00 6.50 21 Accounting Cleric I 0 1 122 1,689.00 2,139.00 6.50 23 Recycling Coordinator 0 1 122 1,821.00 2,333.00 6.50 24 Building Cleric 0 1 122 1,689.00 2,139.00 6.50 25 Planning/Zoning Secretary 0 1 122 1,689.00 2,139.00 6.50 26 Public Worlcs Secretary 0 1 122 1,689.00 2,139.00 6.50 27 Fire Department Secretary 0 1 122 1,689.00 2,139.00 6.50 10 Accounting Cleric II 0 1 169 1,989.00 2,518.00 6.50 22 Utility Billing Cleric 0 1 169 2,052.00 2,598.00 6.50 19 Maintenance Worlcer 11 1 170 1,785.00 2,331.00 6.00 20 Mechanic 1 0 170 1,965.00 2,809.00 6.00 17 Engineering Secretary 0 1 177 1,933.00 2,446.00 6.50 18 Building Department Secretary 0 1 177 1,933.00 2,446.00 6.50 15 Code Enforcement/Zoning Off. 1 0 212 2,173.00 2,750.00 6.50 16 Construction Inspector 1 0 212 3,000.00 4,000.00 6.50 14 Fire Marshall 0 1 230 2,098.00 2,625.00 6.50 13 Building Inspector 2 0 262 2,680.00 3,393.00 6.50 12 City Cleric 0 1 312 2,735.00 3,463.00 6.50 11 Lead Person/Supervisor 3 0 320 2,798.00 3,542.00 6.50 9 Treasurer/Accountant 0 1 332 2,857.00 3,617.00 6.50 8 Assistant Engineer 1 0 342 3,102.00 3,925.00 6.50 7 Building Official 1 0 362 3,042.00 3,850.00 6.50 '6 Planning Director 1 0 496 3,219.00 4,075.00 6.50 /5 Public Worlcs Superintendent 1 0 525 3,200.00 4,050.00 6.50 4 City Engineer 1 0 530 3,674.00 4,650.00 6.50 3 Fire Chief 1 0 618 3,485.00 4,411.00 6.50 2 Finance Oirector 0 1 677 3,923.00 4,967.00 6.50 1 City Administrator 1 0 1292 4,635.00 5,876.00 6.50 / Version 3.0 (1993) 11/27/95 Job List Page " Job Male Female Total lIorlc Max Mo. Predicted Pay ~lJ1ber Class Title EIll>I EIll>I EJrpI Sex Points Salary Pay Difference ------------..----------------- ....................- -......_----- ------....-.. 28 Receptionist/Secretary 0 1 1 F 104 1,811.00 1879.80 -68.80 21 Accounting Cleric I 0 1 1 F 122 2,139.00 2033.02 105.98 23 Recycling Coordinator 0 1 1 F 122 2,333.00 2033.02 299.98 24 Bui ldlng Cleric 0 1 1 F 122 2,139.00 2033.02 105.98 25 Planning/Zoning Secretary 0 1 1 F 122 2,139.00 2033.02 105.98 26 Public lIorlcs Secretary 0 1 1 F 122 2,139.00 2033.02 105.98 27 Fire Department Secretary 0 1 1 F 122 2,139.00 2033.02 105.9B 10 Accounting Cleric II 0 1 1 F 169 2,51B.00 2433.00 85.00 22 Utility Billing Cleric 0 1 1 F 169 2,598.00 2433.00 165.00 19 Maintenance lIorlcer 11 1 12 M 170 2,331.00 2441.60 -110.60 20 Meehan I c 1 0 1 M 170 2,809.00 2441.60 367.40 17 Engineering Secretary 0 1 1 F 177 2,446.00 2500.76 -54.76 18 Building Department Secretary 0 1 1 F 177 2,446.00 2500.76 -54.76 15 Code Enforcement/Zoning Off. 1 0 1 M 212 2,750.00 2799.11 -49.11 16 Construction Inspector 1 0 1 M 212 4,000.00 2799.11 1200.89 14 Fire Marshall 0 1 1 F 230 2,625.00 2953.81 -328.81 13 Building Inspector 2 0 2 M 262 3,393.00 3202.36 190.64 12 City Cleric 0 1 1 F 312 3,463.00 3617.00 -154.00 11 Lead Person/Supervisor 3 0 3 M 320 3,542.00 3642.21 -100.21 9 Treasurer/Accountant 0 1 1 F 332 3,617 .00 3692.17 -75.17 8 Assistant Engineer 1 0 1 M 342 3,925.00 3740.44 184.56 7 Building Official 1 0 1 M 362 3,850.00 3837.26 12.74 6 Planning Director 1 0 1 M 496 4,075.00 4031.n 43.28 5 Public lIorlcs superintendent , 1 0 1 M 525 4,050.00 4257.47 -207.47 4 City Engineer 1 0 1 M 530 4,650.00 4268.75 381.25 3 Fire Chief 1 0 1 M 618 4,411.00 4427.41 -16.41 2 Finance Director 0 1 1 F 677 4,967.00 4483.19 483.81 1 City Administrator 1 0 1 M 1292 5,876.00 5877.69 -1.69 / Version 3.0 (1993) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION " DATE December 19.1995 AGENDA SECTION Staff, Committees, Commissions ORIGINATING DEPARTMENT Finance ~~ Jean D. McGann lITEM NO. /7. Computer Update UPDATE INFORMATION: City Staff has been receiving training on the new computer system over the past two weeks. The training has been exceptional and Staff is excited about the new system and software programs. j / The City Council notebook computers should be available later on this week. City Staff will be contacting you with the exact time frame. All of our software programs for office applications are up and running. Software for the Building Department is being investigated. Staff feels they are very close to a solution that will make the building department better able to serve the residents. Engineering Software is also being looked into. At this time City Staffis leaning towards getting an upgrade of the ARC software and then looking into the future for other software. If the City Council has any questions regarding the computer system, please contact members of staff or stop by. , , , CITY OF ANDOVER REQUEST FOR COUNCIL ACTION December 19, 1995 DATE AGENDA SECTION t-O Non-Discussion/Consent Item ORIGINATING DEPARTMENT APPROVED FOR AGENDA ITEM t-O Approve City of Andover Hwy. R1W Plat #4 for Commercial Blvd./ Project 94-33 Todd J. Haas, Engineering / ~~ BY: {)1c1-- IS. The City Council is requested to approve the City of Andover Right-Of-Way Plat NO.4 for acquiring the necessary right-of-way to construct the future Commercial Boulevard NW. \ ) \ j MOTION BY: SECOND BY: / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING THE CITY OF ANDOVER RIGHT-OF-WAY PLAT NO.4 LOCATED IN SECTION 34, TOWNSHIP 32, RANGE 24, ANOKA COUNTY. WHEREAS, the City Engineer has reviewed the right-of-way plat; and WHEREAS, by approving the right-of-way plat this will allow the City Council to use the descriptions for acquiring the necessary right-of-way to construct the future Commerical Boulevard NW. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Right-Of-Way Plat NO.4. Adopted by the City Council of the City of Andover this 19th day of December ,19~. / CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE December 19,1995 AGENDA SECTION tn Non-Discussion/Consent Item ORIGINATING DEPARTMENT APPROVED FOR AGENDA ITEM tn Order Purchase/Condemnation/ Commercial Boulevard/94-33 Scott.Eric~son, _ht Engmeenng l:tY BY: Q)/dJ /9- The City Council is requested to approve the resolution ordering the purchase and if necessary initiating the condemnation for the right-of-way and temporary easements for Commercial Boulevard Extension, Project 94-33. It is recommended to have the City Attorney initiate the purchase of the necessary right-of-way and temporary easements for the construction of Commercial Boulevard NW which is scheduled for 1996. ) The attached letter was sent to the affected property owners notifying them of this consideration. The attached map indicates the affected properties. ) MOTION BY: SECOND BY: / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION ORDERING CONDEMNATION FOR RIGHT-OF-WAY AND TEMPORARY EASEMENTS THAT ARE NECESSARY FOR PROJECT 94-33, COMMERCIAL BOULEVARD EXTENSION. WHEREAS, the City Council approves the condemnation for the following properties: 34-32-24-31-0005 34-32-24-31-0006 34-32-24-31-0012 34-32-24-31-0014 34-32-24-31-0022 WHEREAS, the City Council allows the City Attorney and City Staff to determine the proper method of proceeding J NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby authorize the City Attorney to proceed with condemnation, Project 94-33. Adopted by the City Council of the City of Andover this 19th day of December ,19~. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk , ) CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER. MINNESOTA 55304 . (612) 755-5100 December 15, 1995 Re: Purchase/Condemnation/Right-Of-Way for the Extension of Commercial Boulevard NW (Project 94-33) Dear Property Owner: The Andover City Council will be considering ordering the purchase and/or condemnation of a portion of your property for the extension of Commercial Boulevard NW at the December 19, 1995 City Council meeting. The proposed street alignment was identified at the previous public hearing for this project. " J If you have any questions regarding this feel free to contact me at 755-5100, ext.130 or the City Attorney Mr. Bill Hawkins at 784-2998. Sincerely, cI&#~ Scott Erickson, P.E. City Engineer SE:rja ..."..' I I I ~\ _J '"' ",.'. 'Z I I I I I I~ I I~ I~ I~ 13 I~ I~ ----.;---, I I I .~I", ;, o8.;t' -: . '" "'.. \. 'i,;. X 'V ~ -.. " i.\ ~\ , " ........,.,:,... .""'. ,: I~ ./ 1--- -+--- \ t \ I /,) " I v<Y,y 0- -~------ ___-'1 ~~~_ c:::: '" ~A,oo, 1'// Os C\J L:.: I '0", ",' " .1" :<1 .,.:' ~ fl E ~ I ~~ ; I e: I ro '" .",..:::.1' ,--- , 1--4 L) a: ~ l.J..J <D 2:: on 0- 2:: ~ CJ ~ L) Z .. . t ~ ,:,.., .' , ..' '. ..,.....,,:.. -. ., <Z ~ <:t ..' .........,..... '. ~ .,' .' .,' \:.../ ..,.... ... ":>.! .' ..' .' .,....... (.......: '........ ........... L.......: ......... . . -.:::::r. " ''''. .... .' ..,::"'1" '" .~ . . , . ' . I....:.".: ", ,." .,:-::',:,.. . . , , . ' I..,,:'''': , . I,.,,:..... /"", . i..,,:.... ',.",' " " "...... f....,.. .'"'' CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE December 19 1995 AGENDA SECnON N:). Non-Discussion Item ORIGINATING DEPARTMENT APPROVED FOR AGENDA ITEM N:). Name Fiscal Consultant for 1996 Dick Fursman, Administration BY: ~IJ-- o?(). Juran and Moody representative Tom Truszinski has been preparing financial information for the City for about two months relative to tax increment financing, City Hall construction financing and debt restructuring. I have worked with Mr. Trezinski in the past and have found him to be knowledgeable and willing to give the time and attention needed to cover all of Andover's fiscal responsibilities. '\ ) Council is requested to name Juran and Moody, through Tom Truszinski, the fiscal consultant for 1996. , I L / MOTION BY: SECOND BY: CITY OF ANDOVER REQUEST FOR COUNCIL ACTION AGENDA SECTION t-O Non-Discussion Item DATE December 19 1995 ORIGINATING DEPARTMENT APPROVED FOR AGENDA ITEM t-O Old is Gold Settlement Dick Fursman, Administration BY: .;1/. {)ct The City Council requested that TKDA accept responsibility for the Old is Gold judgment against the City. TKDA is prepared to accept responsibility for $39,547.15 of a claim by Old is Gold against the City. TKDA is agreeing to this arrangement without admission of fault to maintain a good working relationship with the City. \ , ) A preliminary payment plan has been drafted by TKDA in where they will pay one-half of the amount upon the acceptance of this offer and will pay the additional amount due to the City over the next eight months. Staff recommends that the Council agree to these terms. Enclosed: · Settlement Letter from TKDA / MOTION BY: SECOND BY: ( TKDA TOLTZ. KINO. DUVALL. ANDERSON AND ASSOCIATES. INCORPORATED ENGINEERS. ARCHITECTS. PLANNERS December 5,1995 1500 PIPER JAFFRAY PLAZA _ CEDAR STREET SAINT PAUL. MINNESOTA 55101-2140 PHONE:el~-4400 FAX~1212112-001l3. Ii r r' '(- ;"'Y ~ , - ":"''''\''--- .:, .' '!..~. 1'" :r....j1: .. '. '. .-. _4~1' Mr. Richard Fursman, City Administrator 1685 Crosstown Boulevard NW Andover, Minnesota 55304 :.rc' _Jr: J CITy, " F 'gg' I" J .,' r-;; Re: Scott Foyt d/b/a Old is Gold Construction Versus City of Andover Court Pile No. C.O. 93-14461 Dear Mr. Fursman: In accordance with our meeting and discussion of 11/30/95 and the City Council's position as it relates to the above referenced Court Order, we offer the following: The Court ordered judgement against the City ($36,624.23) plus interest ($2,922.92) amounting to a total of $39,547.15 will be reimbursed to the City of Andover by TKDA as follows: One- half of the amount ($19,773.58) will be remitted immediately upon acceptance of this offer. The remaining one-half will be paid as montWy credits for professional services perfonned over the next eight months. / The monthly credit of $2,471.70 will be applied to work perfonned on City project 94-33, Conunercial Boulevard, Commission No. 10832. The credit (check) will be submitted to the City with the monthly invoice for services perfomled. The City will in tum make full payment for all invoiced services. TKDA makes this commitment without admission of fault and as full and complete settlement of any and all claims or causes of action held by the City to the date of this letter, and the City hereby releases any and all claims now existing against TKDA, it officers, employees and agents. Sincerely, Accepted by the City of Andover Duane . Prew, P.E. President By Its ( Dated DTP/JLD/mha CITY OF ANDOVER REQUEST FOR COUNCIL ACTION l DATE December 19. 1995 AGENDA SECTION Non-Discussion Items ORIGINATING DEPARTMENT Finance ~"'" Jean D. McGann lITEM NO. c?,z. Adopt 1996 General Fund Budget and 1995 Tax Levy REQUEST: The Andover City Council is requested to: / 1. Adopt the attached resolution for the 1996 General Fund Budget as reviewed and presented to the citizens at the public hearing on November 29, 1995. 2. Adopt the attached resolution establishing the 1996 Property Tax Levy as presented to the citizens at the public hearing November 29, 1995. BACKGROUND: The City Council set priorities and goals for City programs and service delivery for 1996. Through a series of meetings the City Council reviewed the operating budget, staffing requirements, the property tax levy and other various revenues needed to support the delivery of the city services in 1996. The various study sessions conducted by the City Council with staff established the proposed budget and tax levy presented to citizens of Andover at the public hearing on November 29,1995. The summary budget is attached for your reference. CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA , / RES. NO. R- 95 A RESOLUTION ESTABLISHING THE 1996 LEVY TO BE CERTIFIED TO THE COUNTY DEPARTMENT OF PROPERTY TAX ADMINISTRATION BY THE CITY OF ANDOVER. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: The total non-bonded indebtedness levy is hereby set at $2,158,738. Of this levy, $2,158,738 is of general purposes and is levied against all taxable property within the City of Andover. The remaining $13,395 is levied against the properties located within the Lower Rum River Watershed Management Organization Taxing District for the City of Andover's share of costs for this organization. The total bonded indebtedness levy is hereby set at $448,689 to fund the following indebtedness: 1993 Certificate of Indebtedness 1994 Certificate of Indebtedness 1995 Certificate of Indebtedness 1991 Fire Station Bonds $30,131 25,668 50,733 342 157 / Total $448.689 THE CITY COUNCIL OF THE CITY OF ANDOVER FURTHER RESOLVES that the scheduled levy of $24,429 for the FHA/G.O. Improvement Bonds of 1977 is hereby canceled for 1996. Adopted by the City Council of the City of Andover on this 19th day of December, 1995. CITY OF ANDOVER ATTEST: J.E. McKelvey, Mayor Victoria V olk, City Clerk CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R- 95 A RESOLUTION ESTABLISHING THE 1996 GENERAL FUND BUDGET. WHEREAS, the preparation and adoption of operating budgets is recognized as sound financial practice; and WHEREAS, the City of Andover receives significant financial support from its residents through the payment of property taxes; and WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's funds; and WHEREAS, the City of Andover complied with the State of Minnesota truth in taxation requirements including soliciting public input through a public hearing; and WHEREAS, the City Council of the City of Andover passed Resolution Number establishing the 1996 Levy; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby establishes the 1996 General Fund Budget as submitted, with revenues and expenditures each totaling $3,884,128. Adopted by the City Council of the City of /Andover on this 19th day of December, 1995. CITY OF ANDOVER ATTEST: J.E. McKelvey, Mayor Victoria Volk, City Clerk CITY OF ANDOVER GENERAL FUND BUDGET SUMMARY AMENDED PROPOSED 1995 1996 REVENUES General Property Taxes $1,829,352 $2,200,924 Licenses and Permits 369,205 343,820 Fines and Forfeitures 37,000 37,000 Intergovernmental Revenue 761,193 759,484 Charges for Services 275,200 354,500 Miscellaneous 138,060 117,400 Transfers 71.000 71 000 TOTAL $3.481.010 $3.884.128 j EXPENDITURES General Government $ 952,835 $1,058,687 Public Safety 1,073,928 1,236,076 Public Works 872,4 72 1,022,692 Other 581.775 566.673 TOTAL $3.481,010 $3.884.128 DATE December 19. 1995 ITEMS GIVEN TO THE CITY COUNCIL Planning and Zoning Commission Minutes - November 28. 1995 Special City Council Minutes - November 29. 1995 City Council Minutes - December 5 . 1995 Special City Council Minutes - December 6. 1995 Park and Recreation Commission Minutes - December 7. 1995 November 1995 Building Dept. Report - December 4. 1995 Letter from Karen Segar. Anoka County Union & Shopper - December 8. 1995 Avalon Homes Sketch Plan Rolling Meadows Estates Preliminary Plat Schedule of Bills PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. -, ANOOVER VOLUNTEER FIRE DEPARTHElIT OOUOOIl copy 12/19/95 TOTAL CALLS FOR THE MOIITII OF NOVEllBER 1995 DAY/ MTH YTD COUNTY 9ll CALL RESP SCEllE FIRE/ NIGHT/ # PRIMARY # # INC # DAY TIME TIME TIME TIME EMS WEEKElID ADDRESS REASON RESP STATION --. --- ------ --- ----- ----- ----- ----- ----- --------- ------------------------ ---------------------------- ----- -------- 1 506 3975 IN/A 06:52 06:55 07:02 FIRE DAY 14031 CROSSTOWN BLVD POWER LINES ARCHING 17 1 2 507 3979 2 07:51 07:51 07:53 08:01 FIRE DAY 201/LAKE GEORGE BLVD P.I. ACCIDElITfMllTUAL AID CALL 19 2 3 508 4094 H/A 13:14 13:18 13:20 FIRE DAY IlANSON/BUNKER LAKE BLVDS P. I. ACCIDElIT 9 1 4 509 4101 3 16:49 16:50 16:52 16:58 FIRE DAY 14758 BLUEBIRD ST VEHICLE FIRE 16 3 5 510 4110 H/A 19:46 CANC CANC FIRE NITE 4015 146 LN HOUSE ALARM SOUNDING 5 2 6 511 4121 4 04:32 04:33 04:39 04:41 EMS NITE (W) 13617 JONQUIL ST WOMAN IN WOR 4 1 7 512 4154 4 19:47 19:48 19:50 19:52 EMS NITE (W) 3840 139 LN INFANT SWAL~ UNKN OBJECT 6 1 8 513 4164 U/A 22:44 22:47 22:49 EMS NITE (W) 13761 ZILLA ST IlOMESTI C ASSAULT 5 1 9 514 4204 5 20:07 20:07 20:10 20:13 EMS NITE (W) 14385 RAVEl! ST PREG W/SEV CRAMPING/BLEEDING 9 1 10 515 4213 6 03:08 03:09 CANC CANC EMS NITE (W) 13333 LILLY ST ELDERLY MALE W/DIFF BREATHING 2 1 11 516 4242 6 17:09 17:10 17:13 17:15 EMS NITE 840 146 LN ELDERLY WOMAN FELL W/INJ 5 3 12 517 4270 7 07:43 07:44 07:50 07:54 EMS DAY 13676 XAVIS ST CHILD HAVING SEIZURES 13 1 13 518 4326 8 17:16 17:16 17:18 17:19 FIRE NITE 14732 BUTTERNUT ST CHIMNEY FIRE 10 3 14 519 4333 8 N/A 19:22 19:24 19:33 FIRE NITE 14 206 UPLANDER ST CO2 DETECTOR SOUNDING 0 1 15 520 4408 10 N/A 13:21 13:25 13:29 FIRE DAY BUNKER/ROUND LAKE BLVDS P. I. ACCIDElIT 10 1 16 521 4412 10 15:00 15:02 15:03 15:06 FIRE DAY 13809 NORTBWOOD DR EXPLOSION IN HOUSE 12 1 17 522 4413 10 15:11 15:13 15:15 15:19 FIRE DAY 141/CROCUS SMALL FIRE IN WOODS 13 1 18 523 4445 11 09:32 09:33 09:36 09:39 EMS DAY (W) 13621 poppy ST MALE NOT BREATHING/DOA 5 1 19 524 4456 11 16:43 16:43 16:47 CANC FIRE DAY (W) 16094 SEVElITH AVE P.I. ACCIDElIT 7 2 20 525 4471 11 N/A 21:40 21:43 21:51 FIRE NITE (W) 1384 139 AVE CO2 DETECTOR SOUNDING 4 1 21 526 4492 12 N/A 13:19 13:20 CANC FIRE DAY (W) 13388 MARIGOLD ST RES FIRE ALARM SOUNDING 4 1 22 527 4531 13 N/A 18:36 18:37 18:40 EMS NITE 13330 HUMMINGBIRD ST MALE COLLAPSED/CONSCIOUS 8 1 23 528 4561 13 14:03 14:04 14:08 14:11 FIRE DAY 1522 138 LN CO2 DETECTOR SOUNDING 10 1 24 529 4612 15 16:31 16:32 16:35 16:41 FIRE DAY 14553 IBIS ST VEHICLE FIRE 15 3 25 530 4622 15 20:50 20:51 20:53 20:55 EMS NITE 2720 134 LN MALE PASSED OUT/UNCONSCIOUS 10 1 26 531 4661 16 18:05 18:06 18:12 18:23 FIRE NITE 16010 QUAY ST RES FIRE ALARM SOUNDING 6 2 27 532 4693 17 14:59 15:05 15:06 15:11 EMS DAY 2535 174 LN SUICIDE ATTEMPl' 12 3 28 533 4730 18 02:38 02:39 02:48 02:52 FIRE NITE (W) 13545 NARCISSUS ST GAS LEAK INSIDE HOUSE 6 1 29 534 4753 18 16:14 16:15 16:19 16:21 EMS DAY (W) 13857 UNDERCLIFT ST OVERDOSED ON DRUGS 7 1 30 535 4783 19 N/A 13:19 13:21 13:25 FIRE DAY (W) GLADIOLA ST/134 AVE ILLEGAL BURN 8 1 31 536 4903 21 11:12 11:12 11:15 11:18 EMS DAY 13931 WINTERGREElI ST CHILD IN COIMJLSIONS 7 1 32 537 4945 22 N/A 08:16 08:18 08:19 FIRE DAY 13628 CROSSTOWN BLVD WATER SHUT OFF ALARM SOUNDING 11 1 33 538 4955 22 11:59 12:04 12:06 12:11 EMS DAY ROUND LAKE SNOWMOBILE & RIDER TURU ICE 13 1 34 539 5000 23 02:44 02:46 02:51 02:52 EMS NITE 14385 RAVEl! ST FEMALE IN LABOR 8 1 35 540 5031 23 22:04 22:05 22:10 22:14 EMS NITE 3935 157 AVE CHEST PAINS 6 2 36 541 5052 24 10:46 10:47 10:50 10:52 EMS DAY 13814 RAVEl! ST FEMALE HYPERVElITILATING 4 1 37 542 5084 25 03:12 03:13 03:19 03:20 EMS NITE (W) 2113 140 LN TODDLER W/DIFF BREATHING 6 1 38 543 5089 25 07:31 07:32 07:35 00:00 FIRE DAY (W) 17275 TULIP ST P. I. ACCIDElIT 7 2 39 544 5106 25 14:48 14:48 14:50 14:53 FIRE DAY (W) .1326 161 AVE SHED FIRE 28 3 40 545 5107 25 15:14 15:16 15:18 15:20 EMS DAY (W) 1719 148 AVE TODDLER LETHARGIC/HIGH TEMP 18 3 41 546 5112 25 N/A 16:25 16:27 16:31 FIRE DAY (W) 14757 BLUEBIRD ST BRUSH FIRE 6 3 42 547 5129 25 22:32 22:33 22:36 22:39 EMS NITE (W) 1719 148 AVE TODDLER IN SEIZ /HIGH FEVER 8 3 43 548 5138 26 08:08 08:10 08:15 08:17 EMS DAY (W) 13918 QUINN ST DIFF BREATH/HEART PROBLEMS 11 1 44 549 5199 27 21:39 21:39 21:45 21:48 EMS NITE 1123 142 LN INFANT IN SEIZURESfBLUE 7 3 ' 45 550 5215 28 12:23 12:24 12:26 12:29 FIRE DAY 1716 BUNKER LAKE BLVD WOOD FROM TRAILER FIRE 12 1 46 551 5228 28 16:56 16:56 17:03 17:07 FIRE DAY 3712 178 LN CO DETECTOR SOUNDING 9 2 47 552 5229 28 N/A 18:25 18:31 18:40 FIRE NITE 2019 S HAM LAKE DR MUTUAL AID - HOUSE FIRE 22 3 48 553 5230 28 N/A 17:10 17:12 17:16 FIRE NITE 2939 BUNKER LAKE BLVD FIRE ALARM SOUNDING 9 1 49 554 5231 28 17:50 17:51 18:13 CANC EMS DAY 14633 7 AVE PARA FELL/lfEEDS ASSISTANCE 5 2 50 555 5256 29 N/A 05:23 CANC CANC FIRE DAY 2939 BUNKER LAKE BLVD FALSE FIRE ALARM SOUNDING 0 1 51 556 5264 29 N/A 10:24 10:25 10:28 EMS DAY 13948 PRAIRIE RD SHORTNESS OF BREATH 14 1 52 557 5270 29 13:26 13:28 13:33 13:37 FIRE DAY 2903 141 LN CO2 DETECTOR SOUNDING 8 1 53 558 5305 30 N/A 07:57 08:01 08:06 EMS DAY 16041 VINTAGE ST CHEST PAINS 12 2 488 9.21 ~' ' ANIXlVER VOLOlfTEER FIRE DEPARTMENT PAGE 2 TOTAL CALLS FOR THE MONTH OF NOVEMBER 1995 STATIOH 1 STATIOH 2 STATIOH 3 TOTAL MONTH YTD MONTH YTD MONTH YTD MONTH YTD I I I I I I I I ---------- ---------- ---------- ---------- EllS DAY 5 47 2 27 1 29 8 103 EllS HIGHT 3 40 1 21 2 11 6 72 EllS WEEKEND (DAY) 3 22 0 9 1 12 4 43 EllS WEEKEND (HIGHT) 6 40 0 10 1 17 7 67 EllS TOTAL 17 149 3 67 5 69 25 285 FIRE DAY 10 50 2 25 2 23 14 98 FIRE HIGHT 2 38 2 17 2 19 6 74 FIRE WEEKEND (DAY) 2 9 2 10 2 12 6 31 FIRE WEEKEND (HIGHT) 2 28 0 24 0 18 2 70 FIRE TOTAL 16 125 6 76 6 72 28 273 TOTAL DAY 15 97 4 52 3 52 22 201 TOTAL HIGHT 5 87 3 38 4 30 12 155 TOTAL WEEKEND (DAY) 5 87 2 19 3 24 10 130 TOTAL WEEKEND (HIGHT) 8 90 0 34 1 35 9 159 TOTAL DAY 20 108 6 71 6 76 32 255 TOTAL HIGHT 13 133 3 72 5 65 21 270 GRAND TOTAL 33 274 9 143 11 141 53 558 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION 'DATE December) 9, 1995 AGENDA f\O. SECTION ORIGINATING DEPARTMENT APPROVED FOR AGENDA Staff, Committees, Comm. ITEM f\O. City Clerk BY: Approve Non-Intox. On-Sale Liquor License \ ~. V. Volk I). The City Council is requested to approve a non-intoxicating on- sale liquor license for 1996 for Tasty pizza, 13827 Round Lake Boulevard N.W. ) , . MOTION BY: SECOND BY: '(}\';" C'" ':~~' -"\ ,1:; ".: ~ ~\ ."i ..1. ; "~!, /;- .t;:....,....:::':;:~~_.., CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (612) 755-5100 MEMORANDUM TO: Mayor and City Council COPIES TO: ci ty Departments FROM: David Almgren DATE: December 4, 1995 REFERENCE: NOVEMBER 1995 Building Department Report I hereby submit the following report of the Building Department for the Month of November 1995: BUILDING PERMITS 20 Residential (15 Sewer/5 Septic) 3 Additions 2 Garages 1 Commercial Building 1 Sheds 5 Chimney/Stove/Fireplace 1 Structural Changes 9 Porches/Decks -2. Re-Roof 45 PERMITS 45 Building Permits 18 Heating Permits 6 Heating Repair 15 Hook up (Sewer) 28 Plumbing Permit 2 Plumbing Repair 140 Pumping Permits 6 septic Permits 7 septic Repair 16 Water Meter 20 Certificates of Occupancy 7 Contractor's License 19 License Verification Fee 1 Health Authority Form 15 Sewer Administration Fee 17 SAC Retainage Fee 1 Reinspection Fee APPROXIMATE VALUATION $ 2,270,000.00 39,900.00 14,800.00 177,457.00 1,440.00 5,600.00 500.00 31,876.00 7,400.00 2,548,973.00 FEES COLLECTED 24,583.04 1,301.31 160.00 375.00 3,464.78 39.00 420.00 274.50 280.00 800.00 80.00 175.00 95.00 5.00 225.00 144.50 30.00 32,452.13 NOVEMBER 1995 Report December 4, 1995 Page Two Total Number of Houses YTD (1995) - 288 Total Number of Houses YTD (1994) - 372 Total Valuation Total Valuation November 1995 YTD 1995 2,548,973.00 58,826,528.00 Total Building Department Income--November 1995---$ 32,452.13 Total Building Department Income--YTD 1995---$528,065.41 L2....fl~ David Almgren, Build' g Off1c1al DA/jp ~ n Bum l!!7 n li'i1liil 0 IJ Bum ~rn 1YI1iillll1J l!D nn rn 0 U IJIJBIDli'ilBU ~ [;InDffilliilliillrliil l!1J rn u nn ill mr ~ lID l!JJ ~ ~ II liD Division of ECM, Inc. CL !9-~-a6 421-4444 4101 Coon Rapids Blvd., Coon Rapids, MN 55433 ~l j..;~,"!?"""\,,"",~";"',~,,....{>... ,- ff"l,. ,', ,~~ ');"" ,. -., '!f'\. ~~~., !:\........:.. ~~ .:;. '~) ~,-_:,..u DEe 111995 CITY Ur AI\JUUVER December 8, 1995 City Council City of Andover 1685 Crosstown Boulevard Andover, MN 55304 To Whom It May Concern: We submit the following proposal to designate the Anoka County Union as the official 1996 legal newspaper for the city of Andover. We are a legal newspaper printed and published in Anoka County and meet all legal qualifications. Our legal rates for 1996 will be $5.60 per column inch for the first week and $5.10 per column inch for each successive week. We appreciate your patronage over the past years and hope that we will be able to serve you again this next year. If we can be of any assistance above and beyond the publication of legals, please feel free to call on us. ;Z:;u Karen A. seg~ Anoka County Union Legal Publishing Dept. =m:mrCf/7 ~Ec:; .-.-._.~ n,l-:. _R~1Illr1.l '_'fJn"UIV~t!i:--'-- .- r.rl!:!/n ... UIJIIIIl rJrlllllGuw....n:!...YL..'ffiii" IlUUlllIIIrI"" ......... -~... r!J HIIUM"UUII" .r:.~-"'. COMMERCIAL PRINTING ,- CITY of ANDOVER Memorandum DATE: December 15, 1995 TO: Mayor and Council Members ~ FROM: Jean D. McGann, Finance Directo~ RE: 1996 Budgets cc: Richard Fursman, File Enclosed are copies of sheets that nedd to be inserted into your 1996 City of Andover budget book. Please review the amendments and insert in your budget packets. City staff will be happy to rebind your information in your packets if you can bring them m. If you should have any questions, please contact me directly. CITY OF ANDOVER, MINNESOTA GENERAL FUND COMPARITIVE REVENUES 1994 1995 BUDGET 1996 BUDGET ACTUAL ADOPTED REVISED PROPOSED Property Taxes: Taxes $ 1,446,497 $ 1,472,885 $ 1,810,352 $ 2,179,924 Penalties & Interest 23,989 18,000 18,000 20,000 Forfeited Tax Sales 1,622 1,000 1,000 1,000 Total $ 1,472,108 $ 1,491,885 $ 1,829,352 $ 2,200,924 Licenses & Permits: Licenses: Liquor - intoxicating $ 4,092 $ 300 $ 300 $ 4,400 Liquor - nonintoxicating 440 450 450 440 Cigarette 350 300 300 325 Miscellaneous 12,473 13,450 13,700 15,050 Permits: Building 305,465 213,000 263,000 263,000 Heating 17,627 11,000 26,000 11 ,000 Plumbing 47,094 30,000 46,000 30,000 Septic 5,361 3,675 3,675 3,325 Sanitary Sewer 9,055 6,850 6,850 6,850 Miscellaneous 8,752 8,920 8,930 9,430 Total $ 410,708 $ 287,945 $ 369,205 $ 343,820 Fines & Forfeitures: $ 39,969 $ 37,000 $ 37,000 $ 37,000 Intergovernmental Revenue: Local Government Aid $ 87,388 $ 87,390 $ 92,246 $ 106,933 HACA 352,226 352,173 359,698 343,302 MSA Maintenance 140,000 140,000 140,000 140,000 CDBG 50,422 30,000 57,276 57,276 Miscellaneous 117,187 105,031 111,973 111 ,973 Total $ 747,223 $ 714,594 $ 761,193 $ 759,484 CONTINUED: CITY OF ANDOVER, MINNESOTA GENERAL FUND COMPARITIVE REVENUES ~ 1995 BUDGET 1996 BUDGET ACTUAL ADOPTED REVISED PROPOSED Charges for Current Services: Plat & Plan Checks $ 87,245 $ 15,200 $ 150,450 $ 141,450 Assessment Searches 4,304 7,000 5,000 5,000 Sewer Administration 6,080 3,500 3,500 3,500 Recycling 7,218 6,000 7,000 7,000 Escrow Inspection Fee 3,760 800 1,200 1,300 Site Plan Review 8,950 2,000 3,000 3,500 Construction Inspection Fee 75,000 SAC Retainage 3,144 2,000 2,000 2,100 Street Light Fees 102,648 91,400 100,500 112,500 Miscellaneous 2,419 2,400 2,550 3,150 Total $ 225,768 $ 130,300 $ 275,200 $ 354,500 Miscellaneous: Interest Income $ 43,043 $ 33,000 $ 33,000 $ 33,000 Assessments 527 3,000 2,000 2,000 Contributions 100 Other 4,796 4,500 4,300 2,300 Sale of Equipment 380 Engineering Fees 84,000 68,100 Refunds & Reimbursements 43,104 31,000 14,760 12,000 Total $ 91,850 $ 71,600 $ 138,060 $ 117 ,400 Transfers: Administrative Trust $ 65,000 $ 65,000 $ 71,000 $ 71,000 TIF 1-1 24,000 24,000 TIF 1-2 6,000 6,000 Total $ 95,000 $ 95,000 $ 71,000 $ 71,000 Grand Total $ 3,082,626 $ 2,828,324 $ 3,481,010 $ 3,884,128 CITY OF ANDOVER, MINNESOTA GENERAL FUND COMPARITIVE EXPENDITURES ~ 1995 BUDGET 1996 BUDGET ACTUAL ADOPTED REVISED PROPOSED General Government: Mayor and Council $ 48,904 $ 47,320 $ 53,035 $ 48,050 Newsletter 4,631 5,555 9,010 7,000 City Clerk 92,605 88,070 Elections 16,884 11,210 6,065 17,246 Administration 147,214 144,225 66,950 76,078 Financial Administration 125,561 124,575 146,455 152,648 Auditing 11,000 11,000 12,000 12,000 Assessing 53,853 53,860 63,360 67,000 Attorney 82,249 51,660 90,800 85,800 Planning and Zoning 84,642 82,720 96,005 108,269 Data Processing 24,181 24,400 25,300 28,225 City Hall 43,163 46,040 47,535 48,000 Fire Stations 33,728 32,520 39,230 41,000 Public Works Building 27,720 21,835 43,450 44,100 Senior Citizen Center 7,176 9,270 9,700 11,062 Equipment Storage Building 1,856 3,240 3,945 3,750 City Hall Garage 547 560 710 1,017 Engineering 91,421 82,880 146,680 219,372 Total General Government $ 804,730 $ 752,870 $ 952,835 $ 1,058,687 Public Safety: Police Protection $ 430,774 $ 433,934 $ 433,558 $ 558,550 Fire Protection 324,570 309,108 371,905 431,279 Protective Inspection 197,796 176,570 248,320 225,488 Civil Defense 7,490 3,425 10,120 10,359 Animal Control 9,545 9,950 10,025 10,400 Total Public Safety $ 970,175 $ 932,987 $ 1,073,928 $ 1,236,076 Public Works: Streets and Highways $ 310,089 $ 318,690 $ 414,097 $ 484,618 Snow and Ice Removal 156,969 180,815 211,045 249,511 Storm Sewers 29,112 25,670 20,335 45,449 Street Lighting 16,801 18,150 19,650 20,000 Street Signs 48,326 43,160 71,055 65,624 Traffic Signals 15,804 13,680 16,270 17,000 Street Lights - Billed 76,433 73,775 80,200 91,700 Tree Preservation 14,263 24,380 31,340 37,692 Weed Control 8,148 8,630 8,480 11,098 Total Public Works $ 675,945 $ 706,950 $ 872,472 $ 1,022,692 Other: Park and Recreation $ 294,157 $ 283,772 $ 341,645 $ 382,590 Recycling 40,948 38,015 48,865 45,136 Economic Development 22,318 Unallocated 35,583 53,900 125,989 73,671 Other Financing Uses 98,895 33,000 65,276 65,276 Total Other $ 491,901 $ 408,687 $ 581,775 $ 566,673 TOTAL GENERAL FUND $ 2,942,751 $ 2,801,494 $ 3,481,010 $ 3,884,128 CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET FUND DEPARTMENT DIVISION ACCOUNT GENERAL GENERAL GOVERNMENT MAYOR AND COUNCIL 101-41110 CODE 1994 1995 BUDGET 1996 BUDGET NQ. CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Personal Services 101 Full-time Reg. Hr. Earnings $ 18,600 $ 18,600 $ 18,600 $ 18,600 122 F.I.CA Contributions 1,154 1,200 1,200 1,200 125 Medicare Contributions 270 280 280 ,280 Total $ 20 024 $ 20 080 $ 20 080 $ 20 080 Supplies and Materials 201 General Office Supplies $ 337 $ 200 $ 200 $ 250 Purchased Services 301 Professional Services $ 6,214 $ 5,700 $ 6,000 $ 200 330 Transportation 100 100 100 351 Publishing 116 220 230 360 Insurance 8,636 8,600 9,030 9,500 Total $ 14966 $ 14 620 $ 15 360 $ 9800 Other Services and Charges 433 Dues and Registrations $ 5,105 $ 4,200 $ 8,000 $ 8,700 435 Subscriptions 120 120 120 441 LMC Dues 8,452 8,000 9,175 9,000 442 Meals/Lodging 20 100 100 100 Total $ 13,577 $ 12,420 $ 17,395 $ 17,920 GRAND TOTAL $ 48.904 $ 47.320 $ 53.035 $ 48.050 2 CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET FUND DEPARTMENT DIVISION ACCOUNT GENERAL GENERAL GOVERNMENT NEWSLETTER 101-41140 CODE 1994 1995 BUDGET 1996 BUDGET till. CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Personal Services 101 Part-time Reg. Hr. Earnings $ 683 $ 1,200 $ 2,400 $ 121 PERA Contributions 31 60 120 122 F.I.C.A. Contributions 42 75 150 125 Medicare Contributions 10 20 40 131 Health Insurance 77 100 200 133 Life Insurance 1 Total $ 844 $ 1455 $ 2910 $ Supplies and Materials 201 General Office Supplies $ 30 $ 50 $ 100 $ Purchased Services 322 Postage $ $ $ 1,500 $ 330 Transportation 50 352 Printing 3,757 4,000 4,500 7,000 Total $ 3757 $ 4 050 $ 6000 $ 7000 GRAND TOTAL S 4.631 S 5.555 S 9.010 $ 7.000 5 CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET FUND DEPARTMENT DIVISION ' ACCOUNT GENERAL GENERAL GOVERNMENT ELECTIONS 101-41410 CODE 1994 1995 BUDGET 1996 BUDGET till. CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Personal Services 101 Full-time Reg. Hr. Earnings $ 1 ,457 $ 720 $ 5,710 $ 1,080 103 Election Judges 12,022 8,575 13,000 121 PERA Contributions 65 35 45 47 122 F.I.CA Contributions 815 575 60 870 125 Medicare Contributions 191 145 15 204 131 Health Insurance 135 70 85 105 133 Life Insurance 1 Total $ 14 686 $ 10120 $ 5915 $ 15 306 Supplies and Materials 201 General Office Supplies $ 102 $ 100 $ 100 $ 100 210 Operating Supplies 903 100 150 Total $ 1005 $ 200 $ 100 $ 250 Purchased Services 301 Professional Services $ $ 400 $ $ 400 321 Telephone 10 322 Postage 799 70 50 330 Transportation 68 90 50 100 352 Printing 114 180 200 401 Repair/Maint. - Labor 150 150 410 Rentals 212 780 Total $ 1193 $ 890 $ 50 $ 1690 GRAND TOTAL S 16.884 S 11.21 0 S 6.065 S 17.246 10 FUND GENERAL CODE tiQ. CLASSIFICATIONS Purchased Services 301 Professional Services CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET DEPARTMENT GENERAL GOVERNMENT 1994 ACTUAL $ 53,853 GRAND TOTAL $ 53,853 22 DIVISION ASSESSING 1995 BUDGET ADOPTED REVISED $ 53,860 $ 63,360 $ $ 53,860 $ 63,360 $ ACCOUNT 101-41550 1996 BUDGET PROPOSED 67,000 67,000 CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET FUND DEPARTMENT DIVISION ACCOUNT GENERAL GENERAL GOVERNMENT LEGAL FEES 101-41610 CODE 1994 1995 BUDGET 1996 BUDGET NQ. CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED PROFESSIONAL SERVICES 301 General $ 3,486 $ 2,560 $ 3,500 $ 4,000 301 Planning and Zoning 3,554 500 2,500 2,800 301 Prosecutions 63,803 42,000 75,000 68,950 301 Meetings 8,277 3,800 5,500 5,500 301 Ordinance Enforcement 2,959 2,500 4,000 4,200 301 Fire Department 170 300 300 350 Total $ 82,249 $ 51,660 $ 90,800 $ 85,800 GRAND TOTAL $ 82,249 $ 51,660 $ 90,800 $ 85,800 24 CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET FUND DEPARTMENT DIVISION ACCOUNT GENERAL GENERAL GOVERNMENT ENGINEERING 101-42000 CODE 1994 1995 BUDGET 1996 BUDGET NQ. CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Personal Services 101 Full-time Reg. Hr. Earnings $ 70,472 $ 62,930 $ 112,030 $ 170,359 121 PERA Contributions 2,946 2,820 5,015 7,632 122 F.I.CA Contributions 4,384 3,830 6,940 10,562 125 Medicare Contributions 1,025 910 1,625 2,470 131 Health Insurance 3,421 3,530 5,995 10,371 133 Life Insurance 27 30 45 48 Total $ 82 275 $ 74 050 $ 131 650 $ 201 442 Supplies and Materials 201 General Office Supplies $ 1,292 $ 1,200 $ 3,000 $ 1,500 210 Operating Supplies $ $ 50 $ 450 $ 200 240 Small Tools $ $ 50 $ 850 $ 1,200 258 Maps for Resale $ 333 $ 600 $ 600 $ 1,000 Total $ 1625 $ 1900 $ 4900 $ 3900 Purchased Services 303 Consulting Eng. - General $ 2,839 $ 2,400 $ 1,000 $ 1,000 318 Consulting Eng. - Streets 586 4,000 1,000 321 Telephone 175 200 280 500 322 Postage 782 1,100 1,100 1,500 330 Transportation 29 100 150 150 351 Publishing 507 100 100 500 360 Insurance 170 170 100 180 Total $ 5088 $ 4070 $ 6730 $ 4 830 Other Services and Charges 401 Repair/Maint. - General $ 547 $ 400 $ 600 $ 600 415 Rental of City Equipment 1,400 1,400 1,600 1,700 433 Dues/Registrations 486 1,060 1,200 1,200 442 Meals/Lodging 200 443 Continuing Education 1,000 Total $ 2,433 $ 2,860 $ 3,400 $ 4,700 Capital Outlay 570 Office Equipment $ $ $ $ 2,000 580 Equipment 2,500 Total $ $ $ $ 4,500 GRAND TOTAL S 91\.~21 $ 82.880 S 146.680 S 219.372 CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET FUND DEPARTMENT DIVISION ACCOUNT GENERAL PUBLIC SAFETY FIRE PROTECTION 101-42200 CODE 1994 1995 BUDGET 1996 BUDGET till. CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Personal Services 101 Full-time Reg. Hr. Earnings $ 22,915 $ 23,800 $ 54,800 $ 60,314 102 Volunteer Firefighters and Officers 98,058 84,600 78,000 106,852 121 PERA Contributions 1,023 1,000 2,650 3,157 122 F.I.C.A. Contributions 7,495 6,600 9,750 10,364 124 Relief Association Contributions 60,983 62,900 71,200 75,000 125 Medicare Contributions 1,753 1,560 2,140 2,424 131 Health Insurance 186 200 3,980 3,223 133 Life Insurance 677 800 850 900 135 Physicals 2,190 3,000 3,000 3,500 151 Workers Compensation 12450 12530 13 000 13 500 Total $ 207 730 $ 196 990 $ 239 370 $ 279 234 Supplies and Materials 201 General Office Supplies $ 1,536 $ 900 $ 1,300 $ 1,500 207 Training Supplies 2,181 2,000 2,500 3,500 210 Operating Supplies 3,414 3,100 3,300 6,100 220 Repair/Maint. - General 1,675 2,350 2,500 4,135 240 Small Tools 1,282 1,650 1,750 3,000 Total $ 10 088 $ 10 000 $ 11 350 $ 18 235 Purchased Services 321 Telephone $ 151 $ 350 $ 350 $ 350 322 Postage 31 100 100 150 330 Transportation 783 880 1,000 1,000 351 Publishing 100 352 Printing 2,543 2,300 2,000 2,000 360 Insurance 10,887 11,973 12,000 12,500 Total $ 14 395 $ 15 603 $ 15 450 $ 16 100 Other Services and Charges 401 Repair/Maint. - General $ 1 ,446 $ 1,500 $ 1,800 $ 1,700 406 Contract Services 2,100 415 Rental of City Equipment 53,770 53,770 60,000 65,000 430 Uniforms 2,193 4,500 4,500 3,500 433 Dues/Registrations 11,527 8,500 8,500 12,500 435 Subscriptions 728 350 400 450 442 Meals/Lodging 1,128 715 800 1,500 Total $ 70,792 $ 69,335 $ 76,000 $ 86,750 Capital Outlay 580 Equipment $ 21 565 $ 17 260 $ 29 735 $ 30 960 GRAND TOTAL $ 324.570 $ 309.188 $ 371.905 $ 431.279 49 CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET FUND DEPARTMENT DIVISION ACCOUNT GENERAL PUBLIC SAFETY BUILDING 101-42400 CODE 1994 1995 BUDGET 1996 BUDGET NQ. CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Personal Services 101 Full-time Reg. Hr. Eamings $147,409 $ 137,230 $ 162,150 $ 168,526 121 PERA Contributions 6,604 6,150 7,265 7,550 122 F.I.C.A. Contributions 9,190 8,510 10,055 10,449 125 Medicare Contributions 2,150 1,990 2,350 2,444 131 Health Insurance 16,413 8,260 17,955 18,087 133 Life Insurance 101 85 100 57 Total $181867 $ 162 225 $ 199875 $ 207 113 Supplies and Materials 201 General Office Supplies $ 1,987 $ 2,100 $ 2,200 $ 2,200 203 Printed Forms 4,899 3,700 3,800 3,800 210 Operating Supplies 264 200 300 500 220 Repair/Maint. - General 24 100 100 100 Total $ 7174 $ 6100 $ 6400 $ 6600 Purchased Services 321 Telephone $ 120 $ 120 $ 120 $ 250 322 Postage 897 1,000 1,500 1,500 330 Transportation 23 50 50 50 351 Publishing 25 25 25 360 Insurance 862 500 900 900 Total $ 1 902 $ 1695 $ 2595 $ 2725 Other Services and Charges 401 Repair/Maint. - General $ 210 $ 500 $ 500 $ 500 415 Rental of City Equipment 5,000 5,000 5,500 6,000 433 Dues/Registrations 773 900 1,100 1,100 442 Meals/Lodging 19 150 150 250 810 Refunds/Reimbursements 7,200 Total $ 6,002 $ 6,550 $ 14,450 $ 7,850 Capital Outlay 560 Furniture $ 851 $ $ $ 1,000 570 Equipment 200 580 Vehicles 25,000 Total $ 851 $ $ 25,000 $ 1,200 GRAND TOTAL S 197.796 $ 176.570 $ 248.320 $ 225.488 52 CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET FUND DEPARTMENT DIVISION ACCOUNT GENERAL PUBLIC SAFETY CIVIL DEFENSE 101-42500 CODE 1994 1995 BUDGET 1996 BUDGET NQ.. CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Personal Services 101 Full-time Reg. Hr. Earnings $ $ $ 2,285 $ 2,336 121 PERA Contributions 105 105 122 F.I.C.A. Contributions 145 146 125 Medicare Contributions 35 34 131 Health Insurance 190 197 ' 133 Life Insurance 1 Total $ $ $ 2760 $ 2819 Supplies and Materials 201 General Office Supplies $ $ $ $ 100 220 Repair/Maint. - General 155 1,000 4,000 3,000 Total $ 155 $ 1000 $ 4000 $ 3100 Purchased Services 321 Telephone $ 236 $ 275 $ 180 $ 180 360 Insurance 400 400 430 460 381 Electric 703 750 750 800 Total $ 1339 $ 1425 $ 1360 $ 1440 Other Services and Charges 401 Repair/Maint. - General $ 5,996 $ 1,000 $ 2,000 $ 3,000 GRAND TOTAL S 7.490 S 3.425 S 10.120 S 10.359 55 CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET FUND DEPARTMENT DIVISION ACCOUNT GENERAL PUBLIC WORKS STREET & HIGHWAY 101-43100 CODE 1994 1995 BUDGET 1996 BUDGET .MQ. CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Personal Services 101 Full-time Reg. Hr. Earnings $ 89,615 $ 97,310 $ 108,775 $ 104,678 121 PERA Contributions 3,853 4,350 4,875 4,690 122 F.I.C.A. Contributions 5,548 6,035 6,745 6,490 125 Medicare Contributions 1,298 1,410 1,580 1,518 131 Health Insurance 10,417 12,700 15,915 12,121 133 Life Insurance 70 85 130 41 Total $110801 $ 121 890 $ 138 020 $ 129 538 Supplies and Materials 201 General Office Supplies $ 413 $ 400 $ 425 $ 500 210 Operating Supplies 4,077 4,500 4,770 6,000 220 Repair/Maint. - General 1,350 1,800 1,980 2,600 224 Repair/Maint - Street 11,061 8,000 12,000 15,000 228 Repair/Maint - Spec. Prog. 2,655 2,000 2,000 3,000 240 Small Tools 115 500 550 650 Total $ 19671 $ 17 200 $ 21 725 $ 27750 Purchased Services 321 Professional Services $ 228 $ 300 $ 300 $ 300 322 Postage 198 300 350 350 351 Transportation 5 351 Publishing 133 50 360 Insurance 12,230 7,650 9,780 9,800 Total $ 12794 $ 8250 $ 10430 $ 1 0 500 Other Services and Charges 401 Repair/Maint. - General $ 19 $ 500 $ 550 $ 700 403 Repair/Maint. - Street 1,160 4,000 4,000 4,500 406 Contractual Services 10,000 410 Rentals 27,819 29,000 15,000 415 Rental of City Equipment 27,550 27,550 21,640 25,130 433 Dues/Registrations 322 300 350 1,500 Total $ 56,870 $ 61,350 $ 26,540 $ 56,830 Capital Outlay 530 Improvements - Streets $ 16,070 10,000 $ 50,000 $ 50,000 531 Crack Sealing & Sealcoat 93,855 100,000 167,382 210,000 603 Assessment Principal 28 Total $ 109,953 $ 110,000 $ 217,382 $ 260,000 GRAND TOTAL S 31&.089 S 318.690 S 414.097 S 484.618 CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET FUND DEPARTMENT DIVISION ACCOUNT GENERAL UNALLOCATED UNALLOCATED 101-49200 CODE 1994 1995 BUDGET 1996 BUDGET t:iQ.. CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED UNALLOCATED 151 Workers Compensation $ 34,633 $ 28,000 $ 36,400 $ 38,300 313 Mediation Services 900 900 1,050 1,200 498 Miscellaneous 50 499 Contingency 25 000 88 539 34171 Total $ 35 583 $ 53 900 $ 125 989 $ 73 671 GRAND TOTAL $ 35.583 $ 53.900 $ 125.989 $ 73.671 Page 1 CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET FUND DEPARTMENT DIVISION ACCOUNT WATER SOURCE. STORAGE & TREAT. ENTERPRISE REVENUE CODE 1994 1995 BUDGET 1996 BUDGET llil. CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Water Sales 37110 General Customer $ 406,371 $ 376,260 $ 376,260 $ 440,000 37140 Disconnect/Reconnect Fees 25 37150 Water Permit Fees 18,200 18,000 18,000 15,000 37152 Other Fees 365 37160 Penalties 8,164 7,200 7,200 37171 Meters 48,238 42,000 46,200 45,000 Total $ 481,363 $ 443,460 $ 447,660 $ 500,000 Miscellaneous Revenue 36210 Interest $ 16,774 $ 14,000 $ 16,850 $ 14,000 36260 Refunds/Reimbursements 3,744 Total $ 20,518 $ 14,000 $ 16,850 $ 14,000 GRAND TOTAL $ 501.881 $ 457 ,460 $ 464.510 $ 514,000 CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET FUND DEPARTMENT DIVISION ACCOUNT WATER SOURCE. STORAGE & TREAT. ENTERPRISE 601-49400 CODE 1994 1995 BUDGET 1996 BUDGET NO. CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Supplies and Materials 201 General Office Supplies $ 26 $ 500 $ 500 $ 500 210 Operating Supplies 401 1,600 1,600 1,600 216 Chemicals 16,034 17,500 17,500 17,500 227 Repair/Maint Supplies - System 1 209 2500 2500 2500 Total $ 17 670 $ 22100 $ 22 1 00 $ 22 100 Purchased Services 301 Professional Services $ 180 $ 2,000 $ 2,000 $ 2,000 315 Professional Services - Lab. 444 500 500 800 321 Telephone 868 500 500 500 360 Insurance 2,474 2,500 2,500 2,600 381 Electric 29,530 30,000 30,000 30,000 383 Natural Gas 1,373 1,700 1,700 1,700 386 Water Permit - DNR 1,500 1,500 3,000 Total $ 34 869 $ 38 700 $ 38 700 $ 40 600 Other Services and Charges 401 Repair/Maint. Labor - General $ 1,368 $ 3,000 $ 3,000 $ 4,000 402 Repair/Maint. Labor - Building 443 2,000 2,000 2,000 403 Repair/Maint. Labor - WelVPump 245 25,000 25,000 25,000 404 Repair/Maint. Labor - Improve. 806 2,500 2,500 2,500 406 Contractual Services 500 433 Dues/Registrations 529 1,000 1,000 1,000 Total $ 3391 $ 33 500 $ 33 500 $ 35 000 Capital Outlay 580 Equipment $ $ 5,540 $ 5,540 $ 6,000 582 Captial Maintenance Reserve 25,000 25,000 25,000 Total $ $ 30,540 $ 30,540 $ 31,000 Debt Service 603 Assessment Principal $ $ 700 $ $ 613 Assessment Interest 300 $ $ 1000 $ $ SUBTOTAL S 55.930 S 125.840 S 124.840 S 128.700 CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET FUND DEPARTMENT DIVISION ACCOUNT WATER DISTRIBUTION ENTERPRISE 601-49430 CODE 1994 1995 BUDGET 1996 BUDGET t:!Q. CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Personal Services 101 Full-time Reg. Hr. Earnings $ 73,113 $ 87,225 $ 87,225 $ 77,965 121 PERA Contributions 3,112 3,485 3,485 3,493 122 F.I.C.A. Contributions 4,487 4,820 4,820 4,834 125 Medicare Contributions 1,050 1,130 1,130 1,131 131 Health Insurance 6,244 10,255 10,255 7,225 133 Life Insurance 47 55 55 32 Total $ 88 053 $ 1 06 970 $ 106970 $ 94 680 Supplies and Materials 201 General Office Supplies $ 193 $ 300 $ 300 $ 300 210 Operating supplies 3,796 4,000 4,000 4,500 214 Meter Repair Supplies 910 2,000 2,000 2,000 219 Hydrant Repair Supplies 1,015 1,000 1,000 2,500 220 Repair/Maint. Supplies - General 4,795 3,000 3,000 3,000 224 Repair/Maint. Supplies - Vehicle 3,000 3,000 3,000 227 Repair/Maint. Supplies - System 1,296 3,000 3,000 3,000 Total $ 12 005 $ 16300 $ 16 300 $ 18 300 Purchased Services 303 Consulting Engineer - General $ $ 500 $ 500 $ 500 314 Gopher State One Call 328 1,000 1,000 500 321 Telephone 126 500 500 500 322 Postage 416 50 50 50 351 Publishing 211 1,500 1,500 1,500 360 Insurance 2,275 3,000 3,000 3,100 Total $ 3356 $ 6550 $ 6550' $ 6150 CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET FUND DEPARTMENT DIVISION ACCOUNT WATER DISTRIBUTION (cent.) ENTERPRISE 601-49430 CODE 1994 1995 BUDGET 1996 BUDGET NQ. CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Other Services and Charges 401 Repair/Maint. Labor - General $ 1,698 $ 800 $ 800 $ 800 403 Repair/Maint. Labor - Street 1,000 1,000 1,000 407 Meters - Labor 500 500 500 408 Hydrants - Labor 1,000 1,000 500 410 Rentals 700 700 700 415 Rental of City Equipment 8,000 15,075 15,075 15,100 420 Depreciation 209,328 433 Dues/Registrations 636 800 800 1 000 $219662 $ 19 875 $ 19875 $ 19 600 Capital Outlay 560 Furniture $ (329) $ 500 $ 500 $ 500 580 Equipment 40,500 40,500 19,275 581 Meters/Horns 599 46 300 46 300 61 300 Total $ 270 $ 87 300 $ 87 300 $ 81 075 SUBTOTAL S 323.346 S 236.995 S 236.995 S 219.805 CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET FUND DEPARTMENT DIVISION ACCOUNT WATER ADMINISTRATION ENTERPRISE 601-49440 CODE 1994 1995 BUDGET 1996 BUDGET till. CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Personal Services 101 Full-time Reg. Hr. Earnings $ 36,276 $ 32,730 $ 32,730 $ 23,795 121 PERA Contributions 1,625 1,465 1,465 1,066 122 F.I.C.A. Contributions 2,142 2,030 2,030 1,4 75 125 Medicare Contributions 501 475 475 345 131 Health Insurance 2,966 2,285 2,285 2,245 133 Life Insurance 22 20 20 3 Total $ 43 532 $ 39 005 $ 39 005 $ 28 929 Supplies and Materials 201 General Office Supplies $ 1,187 $ 700 $ 700 $ 700 210 Operating supplies 814 1,000 1,000 1,000 220 Repair/Maint. Supplies - General 200 200 200 Total $ 2001 $ 1 900 $ 1 900 $ 1 900 Purchased Services 301 Professional Services $ 1,978 $ 4,000 $ 4,000 $ 4,000 303 Consulting Engineer - General 200 200 200 304 Billing Services 12,000 322 Postage 1,970 1,620 1,620 1,800 330 Transportation 239 200 200 200 351 Publishing 83 600 600 600 352 Printing 100 100 100 353 Publications 500 500 500 360 Insurance 981 1,000 1,000 1,300 386 Water Quality Fee 12,420 14,000 14,000 15,000 390 Taxes 650 Total $ 17671 $ 22 220 $ 22 220 $ 36 350 Other Services and Charges 401 Repair/Maint. Labor - General $ 47 $ 300 $ 300 $ 300 406 Contractual Services 356 17,000 17,000 17,000 410 Rentals 450 450 450 433 Dues/Registrations 279 500 500 500 442 Meals/Lodging 27 300 300 300 499 Contingency 20 000 20 000 23 026 Total $ 709 $ 38 550 $ 38 550 $ 41 576 CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET FUND DEPARTMENT DIVISION ACCOUNT WATER ADMINISTRATION (cont.l ENTERPRISE 601-49440 CODE 1994 1995 BUDGET 1996 BUDGET NQ. CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Capital Outlay 560 Furniture $ $ $ $ 500 570 Office Equipment 1,200 Total $ $ $ $ 1700 Other Financing Uses 720 Transfer to Computer Reserve $ 20,000 $ $ $ 5,000 721 Tower Maintenance Reserve $ $ $ $ 20,000 727 Transfer to Other Funds 30 040 Total $ 20 000 $ $ $ 55 040 SUBTOTAL $ 83.913 $ 101.675 $ 101.675 $ 165.495 GRAND TOTAL $463.189 $ 464.510 $ 463.510 $ 514.000 CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET FUND DEPARTMENT DIVISION ACCOUNT SEWER COLLECTION ENTERPRISE REVENUE CODE 1994 1995 BUDGET 1996 BUDGET tID. CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Sewer Charges 37210 General Customer $ 542,342 $ 534,800 $ 638,690 $ 665,000 37260 Penalties 11,115 10,500 11,000 11 ,000 36110 Certified Bills (662) 18,000 18,000 22,000 Total $ 552 795 $ 563 300 $ 667 690 $ 698 000 Miscellaneous 36120 Interest $ 6783 $ 6000 $ 7450 $ 7 200 Other Financing Sources 39204 Transfer from Sewer Trunk Fund $ $ 30 500 $ 30 500 $ 30 500 GRAND TOTAL $ 559.578 $ 599.800 $ 705.640 $ 735.700 CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET FUND DEPARTMENT DIVISION ACCOUNT SEWER COLLECTION ENTERPRISE 601-49450 CODE 1994 1995 BUDGET 1996 BUDGET till. CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Personal Services 101 Full-time Reg. Hr. Earnings $ 24,535 $ 75,925 $ 75,925 $ 75,169 121 PERA Contributions 1,009 2,975 2,975 3,332 122 F.I.CA Contributions 1,550 4,120 4,120 4,660 125 Medicare Contributions 363 960 960 1,090 131 Health Insurance 2,622 9,880 9,880 7,000 133 Life Insurance 18 50 50 25 Total $ 30 097 $ 93910 $ 93910 $ 91 276 Supplies and Materials 210 Operating Supplies $ 1,477 $ 1,200 $ 1,200 $ 2,500 220 Repair/Maint. Supplies - General 2,098 3,000 3,000 5,000 224 Repair/Maint. Supplies - Street 2,500 2,500 2,500 240 Small Tools 121 750 750 750 Total $ 3696 $ 7450 $ 7450 $ 10750 Purchased Services 303 Consulting Engineer - General $ 619 $ 500 $ 500 $ 500 304 Billing Services 8,000 314 Gopher State One Call 318 1,000 1,000 500 316 Contractual Sewer System 685 5,000 5,000 5,000 321 Telephone 300 300 300 360 Insurance 794 1,900 1,900 1,960 381 Electric 405 500 500 500 385 Metrop. Waste Control Comm. 362,880 423,100 423,100 510,200 Total $ 365701 $ 432 300 $ 432 300 $ 526 960 Page 1 CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET FUND DEPARTMENT DIVISION ACCOUNT SEWER COLLECTION ENTERPRISE 601-49450 CODE 1994 1995 BUDGET 1996 BUDGET J::iQ.. CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Other Services and Charges 401 Repair/Maint. Labor - General $ 6,594 $ 4,000 $ 4,000 $ 4,000 403 Repair/Maint. Labor - Street 845 845 845 404 Repair/Maint. Labor Improvements 2,000 2,000 2,000 405 Repair/Maint. Labor - Vehicle 410 Rentals 1,000 1,000 1,000 415 Rental of City Equipment 10,000 16,000 16,000 16,000 420 Depreciation 231,705 433 Dues/Registrations 581 750 750 750 499 Contingency 2000 2000 Subtotal $ 248,880 $ 26,595 $ 26,595 $ 24,595 Capital Outlay 570 Office Equipment $ $ $ $ 750 580 Equipment 47,000 47,000 20,375 582 Capital Maintenance Reserve 1 0 000 10 000 1 0 000 Total $ $ 57 000 $ 57 000 $ 31 125 SUBTOTAL $648.374 $ 617.255 $ 617.255 $ 684.706 Page 2 CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET FUND DEPARTMENT DIVISION ACCOUNT SEWER ADMINISTRATION ENTERPRISE 601-49490 CODE 1994 1995 BUDGET 1996 BUDGET llil CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Personal Services 101 Full-time Reg. Hr. Earnings $ 35,960 $ 32,730 $ 32,730 $ 23,795 121 PERA Contributions 1,611 1,465 1,465 1,066 122 F.I.CA Contributions 2,123 2,030 2,030 1.475 125 Medicare Contributions 497 475 475 345 131 Health Insurance 2,941 2,285 2,285 2,241 133 Life Insurance 22 20 20 7 Total $ 43 154 $ 39 005 $ 39 005 $ 28 929 Supplies and Materials 201 General Office Supplies $ 1,712 $ 1,500 $ 1,500 $ 1,500 210 Operating supplies 200 200 200 220 Repair/Maint. Supplies - General 100 100 100 Total $ 1 712 $ 1800 $ 1 800 $ 1800 Purchased Services 301 Professional Services $ 1,978 $ 3,000 $ 3,000 $ 3,600 303 Consulting Engineer - General 200 200 200 322 Postage 1,658 1,600 1,600 2,225 330 Transportation 290 600 600 600 351 Publishing 400 400 400 352 Printing 150 150 150 353 Publications 200 200 200 360 Insurance 541 600 600 600 Total $ 4467 $ 6750 $ 6750 $ 7 975 Other Services and Charges 401 Repair/Maint. Labor - General $ 47 $ 300 $ 300 $ 300 406 Contractual Services 1,000 1,000 1,000 433 Dues/Registrations 218 300 300 442 Meals/Lodging 100 100 100 499 Contingency 1 500 1 500 1500 $ 265 $ 3200 $ 3200 $ 2900 Page 3 CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET FUND DEPARTMENT DIVISION ACCOUNT SEWER ADMINISTRATION (cont.) ENTERPRISE 601-49490 CODE 1994 1995 BUDGET 1996 BUDGET !ill. CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Capital Outlay 560 Furniture S S S S 500 570 Office Equipment 1,300 Total S $ S S 1800 Other Financing Uses 712 Transfer - Cert. of Indebt. $ 37,630 $ 37,630 S 37,630 S 7,590 727 Transfer to Other Funds Total $ 37630 $ 37 630 $ 37 630 $ 7590 SUBTOTAL $ 87.228 $ 88.385 $ 88.385 $ 50.994 GRAND TOTAL $ 735.602 $ 705.640 $ 705.640 $ 735.700 Page 4 CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET FUND DEPARTMENT DIVISION ACCOUNT CENTRAL EQUIPMENT EQUIPMENT MAl NT. AGENCY REVENUE CODE 1994 NO. CLASSIFICATIONS ACTUAL Charges for Services 38400 Equipment Rentals Miscellaneous Revenue 36210 Interest Earnings Transfers 39201 Transfers 1995 BUDGET 1996 BUDGET ADOPTED REVISED PROPOSED S 187,800 S 187.800 S 205.880 2.200 2.200 2.200 GRAND TOTAL S 190000 S 190000 S 208 080 CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET FUND DEPARTMENT DIVISION ACCOUNT CENTRAL EQUIPMENT EQUIPMENT MAINT. AGENCY 702-49960 CODE 1994 1995 BUDGET 1996 BUDGET NO, CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Personal Services 101 Full-time Reg. Hr. Earnings $ 35,690 $ 34,932 $ 34,932 $ 37,130 121 PERA Contributions 1,597 1,565 1,565 1,663 122 F, L C.A. Contributions 2,244 2,165 2,165 2,302 125 Medicare Contributions 525 505 505 538 131 Health Insurance 3.899 4,085 4,085 4,094 133 Life Insurance 23 25 25 33 Total $ 43.978 $ 43,277 $ 43.277 $ 45.760 Supplies and Materials 201 General Office Supplies $ 2 $ 100 $ 100 $ 100 210 Operating Supplies 3,912 3,500 3,500 5,100 212 Gas - Vehicle 7,957 11 ,000 11.000 15,000 218 Diesel Fuel 21,470 20,000 20,000 25,000 220 Repair/Maint Supplies - General 500 500 500 221 Repair/Maint Supplies - Vehicle 46,147 45,000 45,000 45,000 240 Small Tools 1,296 1,800 1,800 2,000 Total $ 80.784 $ 81.900 $ 81.900 $ 92.700 Purchased Services 334 Vehicle License $ 446 $ 500 $ 500 $ 600 360 Insurance 15,195 18,500 18,500 19,100 361 Insurance Deductibles 500 Total $ 16.141 $ 19.000 $ 19,000 $ 19.700 Other Services and Charges 405 Repair/Maint Labor - Vehicle $ 25,325 $ 24,000 $ 24,000 $ 24,000 406 Contractual Services 575 1,000 1,000 1,000 409 Inspections/Emissions Test 80 120 120 120 433 Dues/Registrations 377 500 500 2,100 499 Contingency 2,618 2.618 2.700 Total $ 26.357 $ 28,238 $ 28.238 $ 29.920 Capital Outlay 550 Vehicles $ 17,354 S $ $ 580 Equipment 14,839 17.585 17.585 20,000 Total $ 32.193 $ 17.585 $ 17.585 $ 20.000 GRAND TOTAL $199.463 $ 190.000 $ 190,000 $ 208,080 Page 1 CITY OF ANDOVER, MINNESOTA 1996 ANNUAL BUDGET FUND DEPARTMENT DIVISION PERM. IMP. REVOLVING AGENCY FUND AGENCY FUND CODE 1994 1995 BUDGET 1996 BUDGET lliL CLASSIFICATIONS ACTUAL ADOPTED REVISED PROPOSED Revenue 36101 Assessment Principal- City $ 91,244 $ 37,135 $ 37,135 $ 40,000 36102 Assessment Interest - City 9,278 36103 Assessment Principal- County 88,863 95,000 95,000 80,000 36104 Assessment Principal- Delinquent 6,287 36210 Interest 20,768 30,000 30,000 20,000 39201 Transfers - Interfund 20,000 Total S 236 440 S 162 135 S 162 135 S 140 000 Capital Outlay 530 Improvements S 23,506 S 37,000 S 37,000 $ 570 Office Equipment 11,809 11,715 11,715 580 Equipment 23,453 113,420 113,420 110,000 702 Capital Equipment Reserve 30,000 Total S 58 768 S 162 135 $ 162 135 S 140 000 $177.672 $ $ $