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HomeMy WebLinkAboutDecember 12, 2005 ~NDOVER. CommtfJJ!j CeJJter Advisory Commission Meeting Monday, December 12,2005 7:00pm City Hall Conference Rooms A & B Minutes 1. Call to Order - 7:04 pm Attendance: Frank Kellogg, Mike Knight, Erick Sutherland, Jamie Durand, Andrea Thompson, Todd Schoffelman, Jim Dickinson, Devon Walton Not Present: Linda Blackmore 2. Approval of Minutes - Monday, November 21,2005 Minutes approved as written. 3. 2006 Budget flu to questions from 11/21/05 meeting - Capital outlay for 2006 request should that remain $0 or $20,000 what exactly is this line item? Should be $0, our hope is once we start profiting we will start to set money aside for future improvements. - Transfer, Transfer to other fund, Request for 2006 $284,013 is that bond on debt service? It is the difference between the debt service and the tax levy. Once the YMCA starts making the lease payments that number will be eliminated. Jim Dickinson reported that there were no questions or concerns from the City Council Workshop or the Truth in Taxation meeting regarding the Community Center's proposed budget. The budget should be adopted at the December 20, 2005 City Council meeting. Mr. Dickinson said that he is available to answer questions from individuals that may have questions regarding the Community Center's financial status. Devon Walton would like to see budget line items in percentages. Erick stated that Lee Brezinka, Finance Dept., does have that type of data available for those who wanted. Andover YMCA/Community Center Advisory Committee Minutes November 21,2005 Page 2 4. Staff Report Policy and Procedure Manual - Erick and Todd Schoffelman will be reviewing the current manual and will present it at the next commission meeting for review. New Business Revenue - Erick presented information to commission. Frank suggested that a timeline be put into place to ensure that advertising areas are being sold at the Community Center. Erick reported that there are 5 hockey boards available as well as field house scoreboard space. It was also mentioned that Erick should tour other facilities for future advertising space ideas. General - An update was given by staff of items that they've been working on; updating current brochures, QCTV advertising, Andover Today Newsletter article, learn to skate and walking programs, and directory assistance. Cindy also would like the committee to think of promo items that may assist the Community Center in getting their name and contact information out to the public. 5. Marketing Initiatives A draft of the Andover Community Center brochure was discussed. Jim Dickinson announced that the Architect received an award for designing the Community Center building so mention of the award will be included in the new brochure. All commission members are to look at brochure and make suggestions and revisions and submit to Cindy via fax by Monday, December 19, 2005. An updated version of the brochure will be presented at the next meeting. 6. Other Business Commercial Business Cooperative - the meeting with Courtyards of Andover still has not occurred due to Ms. Deluca's ill child. Frank suggested that Will Neumeister, Community Development Director assist the Community Center in developing business cooperatives with the Community Center. Discuss comments made by park commission member during the November 17th Park Commission meeting - The Commission reviewed the taped Andover Park Commission meeting noting that Commissioner Ernest Bedor criticized the Community Center for having such high court rental fees and allowing the courts to stand empty. Devon Walton was commended for trying to educate Mr. Bedor during the taped meeting. It was recommended that Erick provide Devon with some statistical facts and figures so that Devon can present them at the first park commission meeting held in January. Devon will make sure that the Community Center Update is an agenda item for their next Park Commission meeting. Andover YMCA/Community Center Advisory Committee Minutes November 21, 2005 Page 3 - Andover Family Fun Fest Request - Jim Dickinson presented to the commission on behalf of Dick Kujawa, Andover Family Fun Fest Chair, the request to hold the carnival rides in the Community Center's West parking lot during the Andover Family Fun Fest scheduled for July 7 and 8, 2006. The Carnival vendors may need a few additional days to set-up and tear-down and damage to the lot is inevitable. Some discussion lead too that the craft show portion of the Fun Fest may want to use the Field House as well. The Commission would like some time to consider the request and will contact Mr. Dickinson with their decision. Devon Walton was very disappointed about the YMCA's decision over the community rooms and felt that a letter to the CEO may be in order. Next meeting scheduled for Monday, January 9, 2006 at 7:00 p.m. in Conference Room A at City Hall. 7. Meeting Adjourned at 9:45 p.m. Respectfully Submitted, Cindy Ramseier Administrative Assistant Andover YMCA Community Center