HomeMy WebLinkAboutWK - June 25, 20241685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
City Council Workshop
Tuesday, June 25, 2024
City Hall — Conference Rooms A & B
1. Call to Order — 6:00 p.m.
2. ACTION ITEM: Consider Comprehensive Plan Amendment — Sewer Staging Map —
Planning
Joint Meeting with Park & Recreation Commission — Engineering/Public Works
3A. Discuss 2025-2029 Park Playground Replacement Plan
3B. Discuss 2025-2029 Trail Capital Improvement Plan
3C. Discuss the 2025-2029 CIP for Trail Reconstruction Improvements to Parks
3D. Discuss the 2025-2029 CIP for Parks
4. Discuss Providing Water to Anoka County Dog Park - Engineering
5. May 2024 Community Center Update —Administration
6. Discuss/Review City Strategic Plan Implementation/2025 Budget — Administration
a. Discuss City Transportation System Funding — Administration
7. Other Topics
8. Adjournment
I T Y O F
DOVE
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administra
FROM: Joe Janish, Community Development Director
SUBJECT: ACTION ITEM: Consider Comprehensive Plan Amendment — Sewer Staging
Map - Planning
DATE: June 25, 2024
At the June 18, 2024 City Council meeting we had only 3 of 5 City Councilmembers. An
announcement was made at the June 18, 2024 City Council meeting that this item would see an
action on June 25, 2024 as part of the City Council Work Session. The agenda has also shown
this item as an "Action Item."
BACKGROUND
The City of Andover is working on a water loop project that will provide water from the west
side of the BNSF railroad tracks to Prairie Road NW. As part of the project additional easements
have been acquired, and a railroad crossing is involved. The City will extend sewer to the
location of Sycamore Street NW along Crosstown Blvd NW (1,100 feet). With the sewer line
being located below the waterline, it will be a more efficient use of resources vs digging in the:
same location twice, and then supporting the waterline in the future for the sewer extension.
The City of Andover applied for a sewer extension permit with the Metropolitan Council to
extend sewer from west of the BNSF railroad tracks to approximately Sycamore St NW and
Crosstown Blvd NW intersection. Met Council indicated that we are not able to extend the sewer
as the staging area is not within the appropriate timeframe.
L E G E N D
--- MUSA Boundary
2020-2025
- 2026-2030
2031-2035
2036-2040
EARural Reserve
The proposed Comprehensive Plan Amendment consists of changing the sewer staging plan map
to include an area south of Crosstown Blvd NW and East of the BNSF railroad tracks in order to
facilitate a city project to extend sewer to Sycamore Street NW.
Planning & Zoning Commission Review
At the June 11, 2024 Planning and Zoning Commission meeting, the Commission held a public
hearing on the proposed Comprehensive Plan Amendment and can be found at https://reflect-
uctv.cablecast.tv/cablecastapUembed?show id=15466
No public comments were received. The Planning and Zoning Commission asked a question if
the trail would be part of the project. Staff indicated that the Engineering department is working
with the railroad on what needs to be installed as part of the trail/rail crossing.
After the public hearing was closed, the Commission voted to approve the Comprehensive Plan
Amendment as written (5 -yes, 0 -no, 2 -absent).
Next Steps
If the City Council approves the Comprehensive Plan Amendment, it will be forwarded to the
Metropolitan Council for review and authorization prior to final adoption by the City Council as
part of a future consent agenda.
ACTION REQUESTED
The City Council is requested to consider the recommendation of the Planning & Zoning
Commission and make a decision on the Comprehensive Plan amendment. Pursuant to Minn.
Stat. 462.355, subd. 3, four affirmative votes are required to approve the amendment.
91P
itted,
Community Development Director
Attachments
• Draft Resolution of Approval
• Draft Resolution of Denial
11x17's
• Sewer Staging Plan Map - Current
• Sewer Staging Plan Map — Proposed
CC: Dave Berkowitz, Director of Public Works/City Engineer (email)
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. R
A RESOLUTION AMENDING THE CITY OF ANDOVER SEWER STAGING PLAN MAP
DESIGNATIONS OF PID 23.32.24.11.0009, 23.32.24.11.0010, 23.32.24.11.0007,
23.32.24.11.0021, 23.32.24.11.0020, 23.32.24.11.0019, 23.32.24.11.0002, AND
23.32.24.13.0078 TO 2020 — 2025 (YELLOW) FROM 2031-2035 (GREEN).
WHEREAS, the Sewer Staging Plan Map shows said properties as having sewer available in
2031-2035; and,
WHEREAS, the City of Andover is constructing a water looping project and it makes reasonable
sense to extend city sewer as part of the water project to a location near Sycamore Street NW, as
the sanitary sewer is located below the water main, the sanitary sewer line crosses BNSF rail
line, and the extension at this time is a wise use of city resources versus a later date; and,
WHEREAS, the Metropolitan Council has indicated that the City of Andover can not extend
sewer unless the Sewer Staging Plan Map is amended; and.
WHEREAS, a public hearing was held pursuant to state statutes; and,
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover agrees
with the recommendation of the Planning and Zoning Commission and authorizes the
amendment for review to the Metropolitan Council.
Adopted by the City Council of the City of Andover on this 25th day of June 2024.
CITY OF ANDOVER
ATTEST:
Michelle Harmer, City Clerk Sheri Bukkila, Mayor
EXHIBIT A
Amendments to City of Andover Sewer Staging Plan Map:
PID 23.32.24.11.0009, 23.32.24.11.0010, 23.32.24.11.0007, 23.32.24.11.0021,
23.32.24.11.0020, 23.32.24.11.0019, 23.32.24.11.0002, AND 23.32.24.13.0078 TO 2020 - 2025
(YELLOW) FROM 2031-2035 (GREEN) as shown below:
Fgwe 2.6
Sewer Staging and Lad Use by Acreage
Within Urban Sen ice Atea(MUSA)
Allowed Density
Ho using Units !Diet
Acre
\Snmtm Matmun
2019
(Current
Developed)
Acres
2020-
2025
.Anes
2026-
2030
Acres
2031-
20J5
Acres
2036-
2010
Acres
Change
2019-
2040
Acres
Resid ential L and U se
\Sramun Saimun
.acres
.Anes
Anes
Acres
Acres
.Acres
Urban Residerlel L ow Dedtv(LRL)(R4)
21 4
3,136.6
3,332.2
3,5213
3,722.0
3,8753
738.9
Teao�nnalResidenial
1.75 3.6
783.7
655.3
455.4
341.4
187.9
-595.8
UrbanResidential Me&=-LowD
Q aD 4 8
93.8
102.8
118.3
1449
164.6
70.8
Ushn Reside aalMedamD
8 12
13.5
210
35.5
382
332
24.7
Urban Residential Low Deni
1 12 20
35.8
54.6
54.6
54.6
54.6
8.8
Udw ResidermlHadiDensiN Fit
20 25
0.0
0.0
5.0
10.0
10.0
10.0
AgriculturalPresn,r%re
NA NA
100.0
100.0
100.0
0.0
0.0
-100.0
CA Lai Uses
Esc Es b as/Acle
Commercial GB SC NB
%actable
253.8
268.3
281.4
281.4
281.4
27,6
TransitiomlC®mace]
%ariable
4.1
4.1
4.l
4.1
4.1
0.
indsnaial
%actable
39.6
39.6
39.6
39.6
39.6
0.0
Pablic/Semi Public Land Uses
PtkhcInstitse
N/A N!A
306.2
3061
306.2
3062
306.2
0.0
Subtotal Sewered
4,777.01
4,8115.01
4524.5
4,%2-31
4,962.01
185.0
outside Urban Sere ice Area(MUSA)-
RURAL RE SERVE
Allowed Dens ity
Rousing Units/Acre
2019
(C""
Derelo ed
2020-
1025
2026-
2030
2031-
2035
2036-
2040
Change
2019-
2040
-Sia anofsewastaein law-Inf=attm Onh,--
\Sramun Saimun
.acres
.Anes
Anes
Acres
Acres
.Acres
Urban Residential L ow Density RL R4
3 4
0.0
17.1
111.1
217.1
277.1
377.1
Urals Residential M.&. Lav 'NIL I
3 8
0.0
0.0
15.0
30.0
45.0
45.0
Utbm Resideaal MedhmD > .
8 11_
0.0
0.0
15.0
30.0
45.0
45.0
Utbm Resideaal Cow 1
12 10
0.0
0.0
0.0
5.0
10.0
10.0
Urban Residential HidsDensim
20 25
0.0
0.0
0.0
0.0
0.0
0.0
Commercid GB, SC, NB
%ariable
0.0
D.0
10.0
15.0
20.0
20.
Shbtonl Severed
0.0
17.1
157.1
29Lt
397.1
397.1
'Nue: A l areas curer¢ ad fume, are net acreages (does notinch Ooodtfasn or wedand)
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. R
A RESOLUTION DENYING AMENDING THE CITY OF ANDOVER SEWER STAGING
PLAN MAP DESIGNATIONS OF PID 23.32.24.11.0009, 23.32.24.11.0010, 23.32.24.11.0007,
23.32.24.11.0021, 23.32.24.11.0020, 23.32.24.11.0019, 23.32.24.11.0002, AND
23.32.24.13.0078 TO 2020 — 2025 (YELLOW) FROM 2031-2035 (GREEN).
WHEREAS, the Sewer Staging Plan Map shows said properties as having sewer available in
2031-2035; and,
WHEREAS, the City of Andover is constructing a water looping project and it makes reasonable
sense to extend city sewer as part of the water project to a location near Sycamore Street NW, as
the sanitary sewer is located below the water main, the sanitary sewer line crosses BNSF rail
line, and the extension at this time is a wise use of city resources versus a later date; and,
WHEREAS, the Metropolitan Council has indicated that the City of Andover can not extend
sewer unless the Sewer Staging Plan Map is amended; and.
WHEREAS, a public hearing was held pursuant to state statutes; and,
WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of
the amendment as requested; and,
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover dis-
agrees with the recommendation of the Planning and Zoning Commission and denies the
Comprehensive Plan Amendment request; for the following reasons:
1.
2.
3.
Adopted by the City Council of the City of Andover on this 25`h day of June 2024.
CITY OF ANDOVER
ATTEST:
Michelle Harmer, City Clerk Sheri Bukkila, Mayor
I NONE
11- M�w
J�j�
"
r • 16
IX0
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANOOVERMN.GOV
TO: Mayor and City Council
CC: Jim Dickinson, City Administrato
David D. Berkowitz, Director of Pub Works/City Engineer
Park and Recreation Commission Members
FROM: Jason Baumunk, Parks & Streets Operations Manager
SUBJECT: " .. Discuss 2025-2029 Park Playground Replacement Plan
DATE: June 25, 2024
3A.
INTRODUCTION
This is an update regarding the 2025-2029 CIP for Park Playground Equipment Replacement
Plan that has been recommended by the Park and Recreation Commission and Public Works
staff.
DISCUSSION
Listed below are the proposed playground structures that are being recommended for
replacement (or refurbishment) over the next 5 years, which also includes improvements to the
fall zones.
2025 — Country Oaks Park (2005), Fox Meadows Park (2006), Hidden Creek South Park (2006)
and Woodland Crossing Park (2008).
2026 — Red Oaks West (1993, replaced in 2007), Creekview Crossing Park (2007), and Andover
Station North (2008)
2027 — Meadows of Round Lake Park (2008), Oak Bluff Park (2006). and Woodland Crossing
(2008).
2028 — Meadowood North (2009), Sophie's (2010), and Timber Trails (2011)
2029 — Nordeen's (2012), Hickory Meadows (2012), and Pleasant Oaks (2013)
The playground equipment identified could move up or down depending on the condition of the
equipment, ADA requirements, entrapments, fall zones and handicapped accessibility.
Mayor and Council Members
June 25, 2024
Page 2 of 2
BUDGETIMPACT
The General Fund budget impact for replacement/repair of various playground equipment is
proposed at $200,000 per year (years 2025-2029). Staff will continue to apply for the matching
grant from GameTime to offset the rising cost of playground replacements. Staff will request to
carry forward any remaining funds to apply them to the following years projects. Depending on
the size of the playground replacement and receipt of grant funds, annual replacement budget
impacts will vary.
ACTION REQUIRED
The City Council is requested to discuss the 2025-2029 Park Playground Equipment
Replacement Plan.
Respectfully submitted,
e----10'2 aw
Jason Baumunk
Attachments: Spreadsheet 1�yground and Play Structures Installed by Age,'/
Proposed Capital Plan Page: Replace/Repair Playground Structures — Various Parks.
Playground List - Full Historical
Age
Park
Replaced orRefurb
CIP Year
Area
Sand Size
Features
Notes
19
Country Oaks
2005
2025
3400
1
2005: New Park
18
Fox Meadows
2006
1991
2025
3540
1 Large
18
Hidden Creek South
2006
1988
2025
2900
Sand 135
1
171
Red Oaks West
2007
1993
1
2026
2250
1
1
17
Creekview Crossing
20071
1993
2026
3775
Digger 135
1 Large
16
Andover Station North
2008
2026
6080
2
2008: New Park
16
Meadows of Round Lake
2008
1997
1995
2027
3500
1
16
OakBtuff
2008
1998
1991
2027
3275
1
16
Woodland Crossing
2008
2027
3050
2008: New Park
151
Meadowood North
2009
1 2028
2725
1
15
Tot Lot 138th
20091
2003
1985
3000
Climber
Removal?
14
Sophie's
2010
2028
2010: New Park
13
Timber Trails
2011
1996
2028
2730
1
12
Nordeen's
2012
1997
2029
2790
Digger 90
1
12
Hickory Meadows
2012
2029
2890
Sand 90
1
III
Pleasant Oaks
2013
1995
19841
2029
2990
1 1
11
Green Acres
20131
1998
1983
2700
Digger 75
1
11
Northwoods East
2013
1998
1983
1900
Digger 85
1
10
Langseth
2014
1999
1979
3090
1
9
Pine Hills North
2015
2500
Sand 60
1
2015: New Park
9
Timber Rivers
2015
2000
3715
1
81
Maple View
2016
2260LDigger65
50
1
2016: New Park
8
Forest Meadows
2016
1987
2870
Digger45
1
Removed in 2001, Reinstalled in 2016
7
Andover Lions
2017
1998
3090
1
7
Chesterton
2017
2000
3400
1
7
ShadowbrookEast
2017
2002
400015
1
6
Terrace
2018
2002
1979
4800
1
Playground List - Full Historical
6
Pine Hills South
2018
2000
9 - Large
4120
Removed
2
Separate Swings 2018: Refurbished
5
City Hall (Purple Park)
2019
2001
1996
Removed
3850
Creektidge
2 Large
2019: New
4
Hidden Creek North
2020
2005
1991
1988
3190
Digger 90
1 Large
1995 Partial Replacement 2020: Full Replacement
3
Hawkridge
2021
2003
1988
3240
Digger 115
1
2021:NewBorder/Structure/Chips
31
Sunshine
20211
2009
20001
2360
Digger 75
1
2000: Kidtime unit installed 2009: Swings, Digger,
Spring7oys
3
Woodland Meadows
2021
1995
32251
1
2021:NewStructures
3
Wild Iris
2021
2003
1987
3400
Digger 170
1
2
Prairie Knoll
2022
2005
1988
3825
1 Large
2
Rose
2022
2004
1987
2860
1
2
Strootman
2022
1987
2970
1
2020 Downsized -Removed Structure. 2022 -added
smaltstructure back.
1
Hidden Creek East
2023
2015
2002
1988
3890
Digger 85
2
2015: New border 8 wood chips
1
Hills of Bunker Lake West
2023
2004
1988
3660
1
2023 ADA Additions
1
Lund's North
2023
1
New Addition
0
Shady Knoll
2024
2005
1989
3000
1
0
Woodland Estates
2024
2006
2350
Digger 150
1
2006: New Park
01
Oak View
20241
20061
38001
21
2006: New Park
Current CIP
PotentialRefurbish
Refurbish
Removed
Complete Rebuild
43 Plagrounds Total. Average of 3265 sq/ft
REMOVALS
4 - Small
1900-2500
9 - Large
3800-6000
Removed
1
Crooked Lake Boat Landing
1982
1999
Removed
2
Creektidge
1990
2001
Removed
3
Northw00ds West
1979
2004
43 Plagrounds Total. Average of 3265 sq/ft
4 - Small
1900-2500
9 - Large
3800-6000
32 -Average
2500-3800
Capital Plan 2025 thru 2029 Department Park & Rec - Operations
City of Andover, MN Contact DPW / City Engineer
Project N 25-45000-01
Project Name Replace/Repair Play Structures - Various Parks
Type Improvement
Useful Life 15 Years
Category Improvements
Priority I -High
Total Project Cost: $1,000,000
parks listed are in need of replacing the existing playground equipment and in some cases improving the fall zones to meet ADA accessibility
irements. History has shown that the life expectancy of these play structures has been around 15 years then replacement is needed due to the
Rure condition. The proposed playground equipment improvements/rebuilds are as follows:
Country Oaks Park, Fox Meadows Park, and Hidden Creek South Park
Red Oaks West Park, Creekview Crossing Park, and Andover Station North Park.
Meadows of Round Lake Park, Oak Bluff Park. and Woodland Crossing Park
Meadowood North Park, Sophie's South Park, and Timber Trails Park
Justification
le of the older equipment no longer meets ADA requirements, such as entrapments, fall zones and handicap accessibility. As the equipment gets
15years, plastics become brittle and coated metal platforms rust underneath the coating. Safety of the equipment cannot be guaranteed after
timeframe. With the rising cost of replacement, increases in replacement budget are required.
Expenditures 2025 2026 2027 2028 2029 Total
Equipment 200,000 200,000 200,000 200,000 200,000 1,000,000
Total 200,000 200,000 200,000 200,000 200,000 1,000,000
Funding Sources 2025 2026 2027 2028 2029 Total
General Fund 200,000 200,000 200,000 200,000 200,000 1,000,000
Total 200,000 200,000 200,000 200,000 200,000 1,000,000
Budget Impact/Other
Less maintenance and will meet
C I T Y O F
,NDOVE
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.ANDOVERMN.GOV
TO: Mayor and City Council
CC: Jim Dickinson, City Administrator
David D. Berkowitz, Director of Publ orks/City Engineer
Park and Recreation Commission Mem ers
FROM: Jason Baumunk, Parks & Streets Operations Manager
SUBJECT: '- Discuss 2025-2029 Trail Capital Improvement Plan
DATE: June 25, 2024
INTRODUCTION
This is an update regarding the 2025-2029 CIP for New Trail Segments Improvements.
DISCUSSION
The Park & Recreation Commission and Staff discussed and recommend the following segments
for the 2025-2029 Trail CIP. Below are the segments and the order of priority as approved in the
2024-2028 CIP. No changes have been made for 2025-2029. Segment numbers 1-5 are used for
identification purposes only, suggested years are used only as a placeholder until funding
becomes available. Segments #1 and #5 are being constructed currently in 2024. Segments
numbers will be adjusted upon final approval by City Council.
#1 - Segment 4 (2025)
• 8' Bit. Trail along Coon Creek from Prairie Road going east to the existing trail in
the Shadowbrook North development. This project would most likely be eligible for MN
DNR funding.
• Note: There is one property (Mohlencamp's) that has yet to be developed. Staff have
worked with the family to secure a trail easement to make the connection for this
proposed trail. A grant from the MnDNR has been applied for to fund a portion of this
trail.
#2 - Segment 3 (2026)
• 8' Bit. Trail along Verdin Street NW from 161 s` Avenue to 163'a Lane
• Would require a substantial boardwalk to complete this section.
• Re-evaluate once the Regional Trail is constructed along 1615 Ave.
#3 - Segment 2 (2027)
• 8' Bit. Trail along Station Parkway from Thrush Street to Partridge Circle (west leg)
0 8' Bit. Trail along Station Parkway from Partridge Street (east leg) to Hanson Blvd
Mayor and Council Members
June 25, 2024
Page 2 of 2
Funding for the trail improvements has been from MnDNR Grants, general funds and trail funds
that are received from new developments. Funding of improvements for the 2025-2029 CIP
identifies utilizing trail funds collected from new developments, Municipal State Aid funds, and
potential MnDNR grant funds.
BUDGETIMPACT
The City Council will determine how the proposed trail improvements will be funded. Current
budget does not support building the five segments in the years identified. Suggested years are
used as a placeholder.
ACTION REQUIRED
The City Council is requested to review the 2025-2029 Trail Capital Improvement Plan.
Respectfully submitted,
Jason Baumunk
Attachment: Proposed Capital Plan Detail Page, Trail Map Including Identified Segments (Side
Pocket)
Capital Plan 1t r7�7 2025 thru 2029 Department Engineering
M
City of Andover, Contact DPW / CityEngineer
Project # 25-41600-03
Project Name New Pedestrian Trail and Sidewalk Segments
Type
Improvement
Useful Life
25 Years
Category
Improvements
Priority
I -High
Description I Total Project Cost: $2,610,000
Che City of Andover has an extensive trail and sidewalk system for pedestrians and bikers. Future planned trail and sidewalk connections
:ey links within the existing system. The following segments are proposed to be constructed as funds become available:
8' Bit Trail and Bridge along Coon Creek going east to the existing trail in the Shadowbrook development ($600,000)
8' Bit Trail on the south side of Crosstown Blvd from Xeon Street to Prairie Road ($600,000)
5' Concrete Sidewalk along along the south side of Bunker Lake Blvd. from Crosstown Blvd to Yukon St. ($290,000 MSA Funding))
8' Bit. Trail and Boardwalk along Verdin Street - 161 st Ave to 163rd Lane ($1.120.0001
Justification
Budget
the City's trail and sidewalk system provides more recreational and exercise opportunities along with an alternative mode of
. These segments provide key connections to other existing trail and sidewalk routes.
Expenditures 2025 2026 2027 2028 2029 Total
Improvement 1,490,000 1,120,000 2,610,000
Total 1,490,000 1,120,000 2,610,000
Funding Sources 2025 2026 2027 2028 2029 Total
Grant 250,000 250,000
Municipal State Aid Funds 290,000 290,000-
Trail
90,000Trail Funds 950,000 1,120,000 2,070,000
Total 1,490,000 1,120,000 2,610,000
spection and sweeping; and general maintenance including bituminous patching, crack filling and fog sealing to maintain the high level
to pedestrians.
FOXrfrADOWS
A
N
E
m
Trail Map
Legend C. , , , PavedTrail Bunker UnderpassANDOVEIA
This map is provided by the City of Andover to guide people in the enjoyment Proposed Trail � Railroad
of our trails when walking, running, ruliing or biking. Trails displayed consist of
paved and unpaved surfaces. Paved surface trails are blacktop and sidewalks.
Unpaved surface trails are wood chips, soil or sand. Not all surrounding trails
are shown. Trail distances are approximate.
Unpaved Trail
Sidewalk
— Trails
County Trails
PN Andover Schools
Water
41 Parks
OISVaMer'.Th. doatment has Men complete usingermonaoon la iered
Mom venous goremmem soumes and e m he used tar referends
, osas only Every effort has been made to ensure Ne cwnplateness
and awurecy Of this doament The City ofNdover does not represent that
Ne data can he used fix eua measuremOnt of ordered of dt«lion or
theclvon m made'x3mrof,m,h It kemms. non«stedscrepairl
ere Mund.'mese wntxl QW) 755-5100. — ..........
NDO:
X&
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
David D. Berkowitz, City Engineer 'Vector of Public WorksJ3-��
Park and Recreation Commission Members
FROM: Jason Baumunk, Parks & Streets Operations Manager
SUBJECT: ' Discuss the 2025-2029 CIP for Trail Reconstruction Improvements in
Parks
DATE: June 25, 2024
INTRODUCTION
This is an update for the 2025-2029 Trail Reconstruction Improvement Projects that are being
considered by staff for the Capital Improvement Plan (CIP)
DISCUSSION
As the trail system ages and deteriorates, reconstruction of segments becomes necessary to
maintain a high-quality trail system. Below are the projects that were identified by staff that need
to be reconstructed to maintain the level of service expected on the trail system by residents. It is
staff's recommendation to add them to the 2025-2029 CIP.
• 2025-2026 - Kelsey Round Lake Park (5500,000) This segment of trail will be evaluated
annually to determine when the best time to apply for DNR funding and reconstruct this
segment of trail.
• Small sections of trail have been identified by staff for repairs that are failing due to roots
pushing up sections of the asphalt.
o Trail Section between Drake St. and Avocet St. 425' total. Cost TBD
o Sections along the north side of Station Parkway. Cut and repair as needed. Cost TBD
2026-2029 — No projects have been identified. Existing trails are inspected annually, and
reconstruction needs are based on field inspections.
BUDGETIMPACT
The funding of these trail projects typically come from a combination of Grants, Capital
Equipment Reserve, General Fund and/or Road & Bridge Funds.
ACTION REQUIRED
The City Council is requested to review the staff indicated projects for the 2025-2029 Trail
Reconstruction Improvements in the CIP
Respectfully submitted,
IT aaw��
Jason Baumunk
C I T Y O F
ND OVE.
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City AdministratorC
David D. Berkowitz, City Engineer e for of Public Works
Park and Recreation Commission Members
FROM: Jason Baumunk, Parks & Streets Operations Manager
SUBJECT: Discuss the 2025-2029 CIP for Parks
DATE: June 25, 2024
INTRODUCTION
The City Council is requested to review the proposed 2025-2029 Park Capital Improvement Plan
(CIP) as recommended by the Park and Recreation Commission.
DISCUSSION
The Park and Recreation Commission discussed items from the Future Facilities List identified
in the most current Park Dedication Study, with an emphasis on expanding the recreation and
enjoyment within the parks system for all users. With the influx of park dedication funds from
recent development, the Park and Recreation Commission has carefully identified several
projects to best identify where those funds should be allocated towards.
The plan as presented addresses many of the larger items identified in the latest Park Dedication
Study, as well as leaves a balance in the fund for future additions as future needs are identified.
The City Council should review and discuss the draft 2025-2029 Park Improvements listed
below. Listed are items that were previously approved on the 2024-2028 CIP. Items in bold are
new additions, and removed and modified items are struck through based on recommendations
from the Park & Recreation Commission and Staff or cost adjustments based on current costs.
2025
• Annual Misc. Projects - $25,000
• Park at Fields at Winslow Cove - $150,000 $170,000. This is anew park that is identified
in the development plans. (Staff would like to establish irrigation and turf in 2024)
• Prairie Knoll Building n.....and, e. lace $170,000 plus ,.,..,a..:bi#iefi fi;e . A..a,...e
F'o Project cost estimates came back much higher than anticipated.
• Kelsey ,...,......Lake Park Shelter .,Fl.....oms rye..:,.« $50,000- (Design cost
included in building cost in 2026)
• Contribution to ACC - $159,107. Final payment for the ACC expansion contribution
• Pickle Ball Complex - From the 2021 Pickleball Study, staff will get updated quotes if
added to the CIP - $435,000 $500,000 based on recent bids for City of Champlin.
Mayor and Council Members
June 25, 2024
Page 2 of 2
• Sunshine Basketball Court Improvements. — Sport Court surfacing, fencing and improved
backboards. Possible lighting as well (Lighting to be evaluated with parking lot lighting
projects) - $35,000 $65,000
2026
• Annual Misc. Projects - $25,000
• Kelsey Round Lake Park Master Plan Additions. Building wBathrooms, Wayfinding,
and Interpretive Signs — TBD $450;000 $230,000 (includes design fees previously
identified for 2025)
• Skate Park Expansion — $1-00,000 $125,000
• Sunshine Parking Lot Lights, West and South Lots - $30,000 (Actual costs TBD in 2025)
• Zone B P fejeets TOT $100,000 Oakview Park Irrigation - $20,000
• Pave Hawkridge Park Parking Lot - $150,000
2027
• Annual Misc. Projects - $25,000
• Zone A Projects TBD - $150,000
• Pine Hills North Master Plan Additions — TBD $100,000
• Pave Timber Trails Park Parking Lot - $52,000
2028
Annual Misc. Projects - $25,000
Pleasant Oaks Sidewalk —ADA Access trail from the street to the playground. $4,000
Zone D - $100,000
2029
• Annual Misc. Projects -$25,000
• Parking Lot Paving TBD - $100,000
• Zone C Improvements TBD $150,000
BUDGETIMPACT
Funds for these improvements come from the Park Improvement Fund. Attached is a projected
fund balance sheet that was prepared recently by the Finance Department. This projected fund
balance sheet does include the remaining contributions of the $1,000,000 that was used for the
construction of the Community Center Expansion.
ACTION REQUIRED
The City Council is requested to discuss the 2025-2029 Parks Capital Improvement Plan.
Respectfully submitted,
Jason Baumunk
Attachments: Draft 2025-2029 Park Impryement Fund Projected Fund Balance Sheet, Proposed
Capital Plan Improvements Detail Pages.
Projected Sources of Revenue
Park Dedication Fee - Residential Units
Park Dedication Fee - Residential ($5,079/uNt)
less: Contribution to Comm Cb Expan
Donation / Contribution
Capital Projects Levy - Park Improvements
Total Revenues Available
Projected Commitments
Pine Hills Norm- Multipurpose Building
Sophies South 8 Hickory Meadows - Irrigation Improve
Hills of Bunker Lake West - Pave Parking Lot
New- Pickleball Complex
Fields of Winslow Cove - New Park
Sunshine - Basketball Court Improvements
Oakview - Park Improvements
Kelsey Round Lake - Design Shelter w/ Bathrooms
Skate Park - Expansion & Improvements
Sunshine - Parking Lot Lights
Hawkridge - Pave Parking Lot
Zone A Projects - TBD
Pine Hills North - Master Plan Additions
Timber Trails - Pave Parking Lot
Zone D Projects - TBD
Pleasant Oaks -Sidewalk
Parking Lot Improvements -TBD
Zone C Projects - TBD
Annual Miscellaneous Projects
Total Commitments
Revenues Over (Under) Expenditures
n
CITY OF ANDOVER
Fund Balance Brought Forward
1,968,695 1,191,563 753,538 568,513
Park Improvement Fund
581,488
Ending Fund Balance" $ 1,968,695
$ 1,191,563 $ 753,538 $ 568,513 $ 581,488
$
Projected Fund
Balance
"Target- $50,000 to create a contingency for any project overages.
Estimate
Dedicated Funds Available for:
Community Center Contribution $1 m
$
175,146
2020
Rose Park - tower rental fee $ 27,285
2024
2025
2026
2027
2028
2029
TOTALS
163,143
2022
150.000
2023
25
25
25
25
25
$ 564,029
$ 126,975 $
126,975
$ 126,975
$ 126,975
$ 126,975
$ 1,198,904
(150,000)
(159,107)
-
-
-
-
(309,107)
25,000
-
-
-
-
-
25,000
15,000
15,000
15,000
15,000
15,000
15,000
90,000
454,029
(17,132)
141,975
141,975
141,975
141,975
1,004,797
425,000
425,000
27,000
27,000
130,000
130,000
500,000
500,000
170,000
170.000
65,000
65,000
20,000
20,000
230.000
230.000
125,000
125.000
30,000
30,000
150,000
150.000
150.000
150,000
100,000
100,000
54000
52,000
100,000
100,000
4,000
4,000
100.000
100,000
150,000
150,000
25,000
25,000
25,000
25,000
25,000
25,000
150,000
607,000
760,000
580,000
327,000
129,000
275,000
2,678,000
(152,971)
(777,132)
(438,025)
(185,025)
12,975
(133,025)
FUM Balance as of December 31, 2023 2,121,666
Fund Balance Brought Forward
1,968,695 1,191,563 753,538 568,513
581,488
Ending Fund Balance" $ 1,968,695
$ 1,191,563 $ 753,538 $ 568,513 $ 581,488
$
448.463
"Target- $50,000 to create a contingency for any project overages.
Dedicated Funds Available for:
Community Center Contribution $1 m
$
175,146
2020
Rose Park - tower rental fee $ 27,285
202,604
2021
163,143
2022
150.000
2023
$
690,893
City of Andover, MN
Capital Plan
2025 thru 2029
PROJECTS BY DEPARTMENT
Department Project# Priority 2025 2026 2027 2028 2029 Total
!Park & Rec - Projects
Annual Miscellaneous Park Projects
New Pickleball Facility
Fields of Winslow Cove - New Park
Sunshine Park Basketball Court Improvements
Oakview Park Improvements
Kelesy Round Lake Park MasterPlan Additions
Skate Park Expansion & Improvements
Sunshine Parking Lot Lighting, West & South Lots
Pave Hawkddge Parking Lot
Park Improvements - Zone A TBD
Pine Hills North Master Plan Additions
Pave Timber Trails Parking Lot
Zone D Projects TBD
Pleasant Oaks Park Sidewalk
Parking Lot Improvements TBD
Zone C Improvements TBD
Park & Rec - Projects Total
25-05001-01
1
25,000
25,000
25,000
25,000
25,000
125,000
2545001-02
2
500,000
500,000
2545001-03
1
170,000
170,000
2545001-04
1
65,000
65,000
2645001-02
1
20,000
20,000
26-05001-03
1
230,000
230,000
26-05001-04
1
125,000
125,000
26-05001-05
1
30,000
30,000
26-05001-06
1
150,000
150,000
27-05001-02
1
150,000
150,000
27-05001-03
1
100,000
100,000
2745001-04
1
52,000
52,000
2845001-02
1
100,000
100,000
2845001-03
1
4,000
4,000
2945001-02
1
100,000
100,000
2945001-03
1
150,000
150,000
760,000
580,000
327,000
129,000
275,000
2,071,000
GRAND TOTAL 760,000 580,000 327,000 129,000 275,000 2,011,000
Capital Plan 2025 thru 2029 Department Park & Rec - Projects
City of Andover, NII Contact DPW / City Engineer
Project# 25-45001-01
Project Name Annual Miscellaneous Park Projects
Description
Type
Improvement
Useful Life
10 Years
Category
Improvements
Priority
1 -High
This is for unforeseen or requested miscellaneous projects that may arise during the year, requested by the public, staff, City Council or the Park
and Recreation Commission each year.
Justification
This gives flexibility to the City to do certain small -sized projects that may be warranted; for example, purchase soccer goals.
funding has been recommended by the Park and Recreation Commission.
Expenditures
2025
2026
2027
2028
2029
Total
Improvement
25,000
25,000
25,000
25,000
25,000
125,000
Total 25,000
25,000
25,000
25,000
25,000
125,000
Sources 2025 2026 2027 2028 2029 Total
2quuu zo,mu 25,000 z5,000 25,000 125,000
Total 25,000 25,000 25,000 25,000 25,000 125,000
Budget Impact/Other
Capital Plan
City of Andover, MN
Project x 25-45001-02
Project Name New Pickleball Facility
2025 thru 2029
Department Park & Rec - Projects
Contact DPW / City Engineer
Type Improvement
Useful Life 20 Years
Category Improvements
Priority 2 -Medium
;tion of new outdoor pickleball complex. The City Campus location was recommended in the 2021 Pickleball Study and is the preferr
determined by the Park & Recreation Commission. The study identified 6 or 8 Pickleball courts, a 20 x 20 shelter at the City Campus
The Park & Recreation Commission is recommending 6 courts with lighting, perimeter fencing, and a shade structure.
Justification
to the lack of outdoor pickle courts being located at one location and the
s around the City, a new permanent pickleball facility is to be considered.
individual pickleball courts at various
Expenditures 2025 2026 2027 2028 2029 Total
Improvement 500,000 500,000
Total 500,000 500,000
Funding Sources 2025 2026 2027 2028 2029 Total
Park Dedication Funds 500.000 500.000
Total 500,000 500,000
new items to the Park's infrastructure will put additional burdens on existing park staff and budgets.
Capital Plan
City of Andover, MN
Project # 25-45001-03
Project Name Fields of Winslow Cove - New Park
Installation of a new park and playground in the Fields of Winslow Cove
Justification
Kith the addition of a large
Expenditures
2025 thru 2029
Department
Park & Rec - Projects
Contact
DPW / City Engineer
Type
Improvement
Useful Life
15 Years
Category
Improvements
Priority
1 - High
a demand for a park with a playground as identified in the project plat.
2025 2026 2027 2028 2029 Total
Improvement 170,000 170,000
Total 170,000 170,000
Funding Sources 2025 2026 2027 2028 2029 Total
Park Dedication Funds 170,000 170,000
Total 170,000 170,000
cost and future playground equipment replacement costs.
Capital Plan 2025 thru 2029
7�
,i7�r Department Park&Rec-Projects
MN
City of Andover, Contact DPW / City Engineer
Project a 25-45001-04
Project Name Sunshine Park Basketball Court Improvements
Description
to the existing asphalt basketball court. Improvements would include sport court
Type
Improvement
Useful Life
15 Years
Category
Improvements
Priority
I -High
shine Park is a central location that has multiple athletic amenities available. Adding improvements to the basketball court would create a
mer court that would make a good gathering spot for users. This location is ideal due to the parking, good public visibility, and location that is
in close proximity to housing.
Expenditures 2025 2026 2027 2028 2029 Total
Improvement 65,000 65,000
Total 65,000 65,000
Funding Sources 2025 2026 2027 2028 2029 Total
Park Dedication Funds 65,000 65,000
Total 65,000 65,000
Budget Impact/Other
2educes the need for crack sealing and fog coating currently being done. Increased cost for refinishing the sport court surfacing.
Capital Plan 2025 rhru 2029
Department Park & Ree -Projects
City of Andover, MN Contact DPW / City Engineer
Project # 26-45001-02
Project Name Oakview Park Improvements
Description
Budget
and trees to Oakview Park as identified in the Park Dedication Study.
Type Improvement
Useful Life
Category Improvements
Priority I -High
& Recreation Commission committed to making improvements in Zone B, where Oakview Park is located, as identified in the Park
n Study. Specific projects include the addition of irrigation and planting shad trees in the park.
Expenditures 2025 2026 2027 2028 2029 Total
Improvement 20,000 20,000
Total 20,000 20,000
Funding Sources 2025 2026 2027 2028 2029 Total
Park Dedication Funds 20,000 20,000
Total 20,000 20,000
will be committed to maintain the irrigation system.
Capital Plan w n�7 2025 that 2029 Department Park & Rec - Projects
NM
City of Andover, Contact DPW / City Engineer
Project# 26-45001-03
Project name Kelesy Round Lake Park Master Plan Additions
Description
Type
Improvement
Useful Life
20 Years
Category
Improvements
Priority
1 - High
td Lake Park has several items to be completed from the approved master plan for the park. Items including a building with bathrooms,
signs, wayfinding signs, and multiple others items which will need to be determined. The design costs are included with the cost of the
Justification
the master plan items were determined through a study of the park for what improvements should be made. The plan was recommended by the
?ark & Recreation Commission and approved by City Council in 2016.
Expenditures 2025 2026 2027 2028 2029 Total
Improvement 230,000 230,000
Total 230,000 230,000
Funding Sources 2025 2026 2027 2028 2029 Total
Park Dedication Funds 230,000 230,000
Total 230,000 230,000
cost for cleaning services of the public restrooms. Other costs TBD based on projects selected.
Capital Plan
City of Andover, MN
Project u 26-45001-04
Project Name Skate Park Expansion & Improvements
2025 thru 2029
Department Park & Rec - Projects
Contact DPW / City Engineer
Type Improvement
Useful Life 20 Years
Category Improvements
Priority 1 -High
to skate park sees heavy use and is identified in the Park Dedication Study for expansion. Along with expansion, improving the aging equipmer
maintenance free concrete and steel features. Much of the equipment is near end of life and will need to be replaced soon.
rmanent concrete features could be constructed on the current pad during the expansion to replace the wood and steel ramps currently in place.
Justification
approved Park Dedication Study as a future need.
Expenditures 2025 2026 2027 2028 2029 Total
Improvement 125,000 125,000
Total 125,000 125,000
Funding Sources 2025 2026 2027 2028 2029 Total
Park Dedication Funds 125,000 125,000
Total 125,000 125,000
Impact/Other
cost of time and maintenance and replacement of the current features in place. Permanent concrete features have minimal cost of
Capital Plan
City of Andover, MN
2025 rhru 2029
Project# 26-45001-05
Project Name Sunshine Parking Lot Lighting, West & South Lots
Department
Park & Rec - Projects
Contact
DPW / City Engineer
Type
Improvement
Useful Life
20 Years
Category
Improvements
Priority
1 - High
in of parking lot lighting to the west and south parking lots at Sunshine Park, as identified in the Park Dedication Study. Project year
be adjusted to correspond with the parking lot paving projects.
Justification
to the puking lots improves safety and increase visibility, which deters
Expenditures 2025 2026 2027 2028
IC
2029 Total
Improvement 30,000 30,000
Total 30,000 30,000
Funding Sources 2025 2026 2027 2028 2029 Total
Park Dedication Funds 30,000 30,000
Total 30,000 30,000
Capital Plan 2025 thru 2029
Department Park & Rec -Projects
City of Andover, MN Contact DPW / City Engineer
Project # 26-45001-06
Project Name Pave Hawkridge Parking Lot
sq
at Hawkridge Park.
parking lot is heavily used and requires heavy maintenance and dust control application.
Type
Improvement
Useful Life
30 Years+
Category
Improvements
Priority
l - High
Expenditures 2025 2026 2027 2028 2029 Total
Improvement 150,000 150,000
Total 150,000 150,000
Funding Sources 2025 2026 2027 2028 2029 Total
Park Dedication Funds 150,000 150,000
Total 150,000 150,000
Budget Impact/Other
teduced staff time to maintain, eliminates the need for contracting dust control liquid application. Staff will need to restripe the lines every other
rear and must plan for replacement long term.
Capital Plan
City of Andover, MN
Project # 27-45001-02
Project name Park Improvements - Zone A TBD
A park improvement projects TBD.
2025 thru 2029
Department
Park & Rec - Projects
Contact
DPW / City Engineer
Type
Improvement
Useful Life
150,000
2026 2027 2028
Category
Improvements
Priority
I - High
Justification
Che Park & Recreation Commission wants to commit to doing projects in Zone A as identified in the future facilities study. Specific projects
to identified in 2025 or 2026 CIP discussions as needs are evaluated.
Expenditures 2025
2026 2027 2028
2029 Total
Improvement
150,000
150,000
Total
Funding Sources 2025
150,000
2026 2027 2028
150,000
2029 Total
Park Dedication Funds
150,000
150,000
Total
150,000
150,000
as projects get identified .
Capital Plan
City of Andover, MN
Project # 27-45001-03
Project Name Pine Hills North Master Plan Additions
2025 thru 2029
Department Park & Rec - Projects
Contact DPW / City Engineer
Type Improvement
Useful Life
Category Improvements
Priority I - High
to Hills North Park has several improvements identified in the approver Master Plan for the park. Items will need to be discussed and
the CIP discussions in 2025 or 2026.
Justification
Che master plan items were determined through a study of the park for what improvements should be made. The plan was recommended by the
'ark & Recreation Commission and approved by City Council in 2013.
Expenditures
2025 2026 2027 2028 2029 Total
Improvement 100,000 100,000
Total 100,000 100,000
Funding Sources 2025 2026 2027 2028 2029 Total
Park Dedication Funds 100,000 100,000
Total 100,000 100,000
depending on projects
Capital Plan
City of Andover, NM
Project # 27-45001-04
Project Name Pave Timber Trails Parking Lot
Description
sq it parking lot at
2025 thru 2029
parking lot is heavily used and requires heavy maintenance and dust control application.
Department Park & Ree - Projects
Contact DPW / City Engineer
Type Improvement
Useful Life 30 Years+
Category Improvements
Priority 1 -High
Expenditures 2025 2026 2027 2028 2029 Total
Improvement 52,000 52,000
Total 52,000 52,000
Funding Sources 2025 2026 2027 2028 2029 Total
Park Dedication Funds 52,000 52,000
Total 52,000 52,000
Budget Impact/Other
staff time to maintain, eliminates the need for contracting dust control liquid application. Staff will need to restripe the lines every other
must plan for replacement long term. Increased cost for electric service.
Capital Plan r7�7 2025 thru 2029 Department Park & Rec - Projects
ivJ1V
City of Andover, Contact DPW / City Engineer
Project # 28-45001-02
Project Name Zone D Projects TBD
Type Improvement
Useful Life
Category Improvements
Priority I -High
Justification
Che Park & Recreation Commission wants to commit to doing projects in Zone D as identified in the future facilities study. Specific projects
re identified in 2026 or 2027 CIP discussions as needs are evaluated.
Expenditures 2025 2026 2027 2028 2029 Total
Improvement 100,000 100,000
Total 100,000 100,000
Park
Sources 2025 2026 2027 2028 2029 Total
100,000 100,000
Total 100,000 100,000
Capital Plan t7 7 2025 thru 2029 Department Park & Rec - Projects
City of Andover, NII Contact DPW / City Engineer
Project# 28-45001-03
Project Name Pleasant Oaks Park Sidewalk
Type
Improvement
Useful Life
25 Years
Category
Improvements
Priority
t -High
addition from the street to the playground at Pleasant Oaks Park would create ADA accessibility to the playground. The playground is
for replacement or refurbishment in 2028 and would correlate with this project.
Justification
Expenditures 2025 2026
as a
2027
also improves ADA access to
2028 2029 Total
Improvement 4,000 4,000
Total 4,000 4,000
Funding Sources 2025 2026 2027 2028 2029 Total
Park Dedication Funds 4,000 4,000
Total 4,000 4,000
need to plan for replacement in 40+ years.
Capital Plan 2025 thru 2029
Department Park & Rec -Projects
City of Andover, MN Contact DPW / City Engineer
Project# 29-45001-02
Project Name Parldng Lot Improvements TBD
of the gravel park parking lot. Lots to
Justification
and TBD as we get closer to 2029.
maintenance and dust control application.
Type
hnprovement
Useful Life
30 Years
Category
improvements
Priority
1 -High
Expenditures 2025 2026 2027 2028 2029 Total
Improvement 100,000 100,000
Total 100,000 100,000
Funding Sources 2025 2026 2027 2028 2029 Total
Park Dedication Funds 100,000 100,000
Total 100,000 100,000
iced staff time to maintain, eliminates the need for contracting dust control liquid application. Staff will need to restripe the lines every other
and must plan for replacement long term.
Capital Plan 7 t7 1V 7 2025 thru 2029 Department Park & Rec - Projects
1v1
City of Andover, Contact DPW / City Engineer
Project # 29-45001-03
Project Name Zone C Improvements TBD
Description
TBD.
Type improvement
Useful Life 20 Years
Category Improvements
Priority 1 -High
e Park & Recreation Commission wants to commit to doing projects in Zone C as identified in the future facilities study.
identified in 2027 or 2028 CIP discussions as needs are evaluated.
Expenditures 2025 2026 2027 2028 2029 Total
Improvement 150,000 150,000
Total 150,000 150,000
Funding Sources 2025 2026 2027 2028 2029 Total
Park Dedication Funds 150,000 150,000
Total 150,000 150,000
Budget linpact/Other
FBD depending on projects identified.
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City
FROM: David D. Berkowitz, Director of Public—Works/City Engineer
SUBJECT: Discuss Providing Water to Anoka County Dog Park - Engineering
DATE: June 25, 2024
The City Council is requested to discuss providing water to the Anoka County Dog Park
4
DISCUSSION
Providing water to the Anoka Couty Dog Park was discussed last year and the City Council was
not interested in contributing funds for the improvement. Attached is an email from an Andover
resident voicing concern about not having water and "requesting a thorough review and
consideration for the installation of a water source within the parks grounds".
Anoka County Parks is currently soliciting estimates to either connect to the gun range facility or
drill a new well at the site to provide water to the dog park. The last time this was discussed the
cost estimate was $30,000 to extend a 750 foot one -inch line from the gun range. Concerns with
this would be water pressure as the gun range is served by a well and that is a long run with
much head loss which can lead to pressure issues. The County is looking into a well for the site
that would require a small building to secure the equipment and pump.
Cost estimates, if received in time, will be presented at the meeting.
BUDGETIMPACT
Previous site improvements have been funded by Park Dedication.
ACTION REQUIRED
The City Council is requested to discuss the possibility of a cost share with Anoka County Parks
and the City of Coon Rapids to provide water to the Anoka County Dog Park.
Res ectfully submitted,
David D. Berkowitz, P:�
Attachment: Andover Resident Email I/
Dave Berkowitz
Subject: FW: Bunker Hills Dog Park
From: Jennifer Geisler <JGeisler@coonrapidsmn.eov>
Sent: Wednesday, June 12, 20241:27:45 AM
To: Tim Himmer <THimmer@coonrapidsmn.eov>; Matt Stemwedel <MStemwedeI@coonrapidsmn.eov>
Subject: Fwd: Bunker Hills Dog Park
Just FYI.
Jenny
Get Outlook for iOS
From: Katie Brunner <katiebrunnerl8@email.com>
Sent: Wednesday, June 12, 20241:19:31 AM
To: Mike.GamacheC@anokacountvmn.eov <Mike.Gamache@anokacountvmn.eov>; Scott.Schulte@anokacountvmn.eov
<Scott.Schulte@anokacountvmn.eov>; cm.barthel@andovermn.gov <cm.barthel@andovermn.aov>; Brad Greskowiak
<BGreskowiak@coonrapidsmn.eov>; cm.bukkila@andovermn.aov <cm.bukkila@andovermn.aov>;
cm.butler@andovermn.eov <cm.butler@andovermn.eov>; cm.nelson@andovermn.gov <cm.nelson@andovermn.gov>;
cm.engelhardt@andovermn.gov <cm.enaelhardt@andovermn.gov>; Jerry Koch <JKoch @coonrapidsmn.gov>; Kari
Rehrauer <KRehrauer@coonrapidsmn.gov>; Sean Novack <SNovack@coonrapidsmn.aov>; Jennifer Geisler
<JGeisler@coonrapidsmn.eov>; Brian Armstrong <BArmstrone@coonrapidsmn.eov>; Pat Carlson
<PCa rlson @ coo n ra pidsm n.aov>
Subject: Bunker Hills Dog Park
EXTERNAL EMAIL ALERT: This message originated from outside the City of Coon Rapids email
system. Unless you recognize the sender and know the content, DO NOT click links or open
attachments.
Subject. Request for Improvements at Bunker Hills Dog Park
Dear Board Commissioners Mike Gamache & Scott Shulte, Mayor Sheri Bukkila, Mayor Jerry Kock and
Esteemed City Council Members,
I hope this letter finds you well. I am writing on behalf of the passionate and engaged dog -owning
community that frequents the Bunker Hills Dog Park. We are grateful for the beautiful park space that
has been provided, offering a safe and enjoyable environment for our furry companions to play and
socialize. However, there are pressing concerns that we believe need urgent attention for the well-being
and comfort of our dogs. A large group of us visit the dog park faithfully on a daily basis Monday through
Sunday. Among us new faces all the time, & each day the parking lot is overflowing with cars of doggy
parents. If you were wondering, this park is well used and very well loved!
First and foremost, we are requesting a thorough review and consideration for the installation of a water
source within the park grounds. Access to freshwater is not just a convenience but a necessity,
especially during warmer months when dehydration can pose serious health risks to our pets. The
absence of a reliable water source not only threatens the well-being of the dogs but puts a strain on dog
owners who must either bring their own water, the use of plastic containers, or limit their visits to the
park. A few of us started to bring our own 5 -gallon jugs of water and refill them as much as we can along
with a 1 -gallon jug, but the amount of people that don't is worrisome. Furthermore, we urge a
comprehensive review of the bids received regarding the costs of installing water and the possibility of
connecting it to the compost site. Understanding the financial implications is crucial for us to
collectively work towards enhancing the park's amenities or working together with the city to make a
plan. In all the surrounding parks, Blaine dog park, Rice reek Dog Park, Ramsey Dog Park, Elk River dog
park, every single park any of us have visited across the state over the years has a water source. This
should be the most urgent/important upgrade. We are willingto try for donations of either money or
time. We have brought this up many times but are consistently shot down by Parks (Andy).
Another issue we've observed is the significant reduction in tree cover within the park. Many trees have
been removed, leaving large expanses of sand that get whipped up into clouds on windy days & lack of
shade to cool down in. This not only makes for an unpleasant experience for parkgoers but also poses
health risks to our dogs who are exposed to the blowing sand & hot sun. A lot of our dogs would find
refuge in the middle native area of the park, but again Parks started literally mowing everything down. In
addition, there has been a persistent problem with sticker plants proliferating in the sandy areas, causing
discomfort and pain for our pets. While the effort to lay down wood chips in some areas was
appreciated, it fell short of adequately covering the affected spaces. Acknowledging that the compost
site is just across the parking lot we are confused as to why the wood chips were so short coming. We
believe a more proactive and comprehensive approach is needed to ensure the safety and comfort of our
beloved pets such as covering the sand areas with a respectable amount of wood chips. In their most
recent plans, they stated the area would consistently stay at 2in, mind you they barely put down a 1/4 inch
and it didn't even meet the sidewalks... now again the sticker bushes and weeds are all growing back
through the lack of mulch. You would think they are shipping it in from another country, yet just across
the parking lot is enough to cover the whole park and then some. Lastly, it would be lovely if we could get
some cloth shade covers put up, or the permission to do so on our own...
Please understand we take pride in our dog park and have demonstrated our commitment by
independently purchasing and installing poop stations, solar lights along the paths, supplying dog bowls,
and arranging clean up days. However, these efforts should not overshadow the responsibility of the city
to maintain and improve the park for the benefit of all residents and their pets. We respectfully request
that the city council prioritize these matters and work towards addressing them promptly. Our dogs bring
immense joy to our lives, and we believe they deserve a park that reflects the love and care we have for
them.
Lastly, we have attempted emails, calls, meetings, etc. to speak with and make recommendations to
Parks and Rec to make improvements, most of the requests for conversations are shot down or
ignored. There were meetings arranged and no one showed up. We find that we are not made aware of
City Meetings, or the meetings are held in distant areas. We don't want to cause trouble for anyone or
make anyone's jobs difficult, we also understand there is a budget but would like clarity as to the
allocated budget for the Dog Park. We wholeheartedly just want to improve this beautiful park, and yet
find ourselves repeatedly frustrated with Andy and his crew and the work that is and isn't done, the
silence in our requests and frustrations. This park literally has saved many of us in ways some couldn't
understand, the friends/familywe have made, the support, our wonderful dogs and their doggy friends... I
couldn't imagine what moving here would have been like if not for the Dog Park.
Thank you so much for your attention to these matters & taking the time to review our concerns. We look
forward to hearing from you and potential updates on the progress and improvements planned for the
Bunker Hills Dog Park.
Sincerely,
Katie Brunner
Andover Resident
KatieBrunner18@gmail.c.o.m
612-990-4205
And many others- I am more than happy to collect signatures if needed.
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrat
SUBJECT: May 2024 Community Center Update
DATE: June 25, 2024
Attached for Council review is the Andover Community Center (ACC) Budget Summary Report
for Budget Year 2023 and Budget Year 2024. The reports reflect activity through May 2024 with
comparative data with May2023.
March 2024 Financials
2024 Revenues to date are on par with 2023, no surprises. 2024 revenues are expected to be
comparable to 2023, a reduction in Miscellaneous Revenues is reflected in the 2024 budget as
reimbursements from the YMCA for shared maintenance/construction will be less in 2024, but the
2024 Miscellaneous Revenue actual is significantly ahead of 2023 due to an $80,238.08 donation
from the Andover Huskies Youth Hockey Association (AHYHA) for a new sound system.
The 2024 expenses are in line with 2023, although you will see some payment timing impacts with
operating expenses and a limited Capital Outlay budget in 2024. Salaries are expected to be
consistent as ACC has been able to maintain full staffing.
Looking ahead it is anticipated that 2024 activities will be comparable to the previous year as we
proceed through the year.
The 2023 Capital Outlay line item is for a high volume/output water heater replacement and
dehumidification system replacement. This project started in 2023 but will be completed in 2024.
NNE/JULY 2024 FACILITY UPDATE:
Please refer to the attached ACC Facility Update for Major Events and monthly Walking Track
activity through May. Major events are entering the Spring/Summer season, so it is not as busy as
when the Winter season is in full swing. The focus now is primarily summer camps.
PROGRAMS/ACTIVITIES UPDATE -
Current Maintenace Projects:
- Just wrapped up the final details on the new Dehumidification unit in the Ice Arena.
- Fieldhouse painting of walls and duct work.
- Colored concrete floors in hallways/lobby are being refinished.
ACC staff will be at the June 25`h Council Workshop to further discuss the potential of introducing
a golf simulator option to address lower-than-expected meeting room usage. This was discussed
at the May 28`h Council Workshop, see attached presentation that will be reviewed with the
Council at the workshop and the
CONCESSIONS:
The Crooked Lake Creamery partnership continues to be successful.
ACTION REQUESTED
Informational. The Council is requested to review and receive a staff presentation on the attached
reports.
Attachments
CITY OF ANDOVER
Community Center Budget Summary Totals
Budget Year 2024
2023
2024
REVENUES
Budget
May YTD
%Bud
Audit
Budget
May YTD
%Bud
Charges for services
Ice Rental
$ 794,000
$ 297,054
37% S
865,994
S 809,000 8
358,525
44%
Turf Rental
25,000
9,971
Na
19,971
22,000
14,216
65%
Tack
3,000
4,411
n/a
7,761
5,000
2,915
n/a
Fieldhouse Rental
255,000
173,885
68%
332,579
265,000
193,841
73%
Proshop
13,000
6,902
53%
16,926
14,000
7,925
57%
Vending
16,000
9,919
62%
17,782
18,000
7,860
44%
Advertising
75,000
20,713
28%
115,053
80,000
14,628
18%
Total Charges for services
1,181,000
522,855
44%
1,376,066
1,213,000
599,910
49%
Miscellaneous
322,068
65,828
20%
309,954
268,361
121,491
45%
Total revenues
1,503,068
588,683
39%
1,686,020
1,481,361
721,401
49%
2024
2023
EXPENDITURES
Budget
May YTD
%Bud
Audit
Budget
May YTD
%Bud
Current
Salaries & benefits
875,369
344,640
39%
861,874
892,245
371,024
42%
Departmental
91,850
50,514
55%
105,378
92,350
51,224
55%
Operating
679,647
246,572
36%
612,579
717,967
240,435
33%
Professional services
181,525
65,423
36%
201,418
329,693
80,633
24%
Capital outlay
360,000
0%
176,597
-
#DIV/0!
Current
2,188,391
707,149
32%
1,957,846
2,032,255
743,316
37%
Revenue over (under) expense
(685,323)
(118,466)
17%
(271,826)
(550,894)
(21,915)
4%
Other financing sources (uses)
General Property Tax Levy
155,000
-
M/,
154,097
155,000
-
0%
Investment income
3,000
15
Na
57,713
3,000
710
24%
Rental / Lcase Pymt
638,000
505,012
79%
635,884
638,000
518,231
81%
Transfers out
(300,000)
(300,000)
100%
(300,000)
(300,000)
(300,000)
IOM/
Total financing sources (uses)
496,000
205,027
41%
547,694
496,000
218,941
44%
CITY OF ANDOVER, MINNESOTA
Andover Community Center/ YMCA Historical Comparison
2016
2017
2018
2019
2020
2021
2022
2023
2024
2024
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Budget
May YTD
Revenues:
Charges for services
Ice Rental
$
405,990
$
392,828
$
435,716
$
442,995
$
361,796
$ 823,856
$ 794,232
$ 865,994
$
809,000
$
358,525
Turf Rental
-
-
-
-
-
3,782
18,553
19,971
22,000
14,216
Track
-
-
-
-
301
3,950
5,871
7,761
5,000
2,915
Fieldhouse Rental
199,286
215,089
218,667
220,225
133,126
220,527
287,696
332,579
265,000
193,841
Proshop
9,412
9,247
8,606
9,680
4,394
9,606
11,978
16,926
14,000
7,925
Vending
8,588
9,182
7,470
8,427
6,148
7,763
20,978
17,782
18,000
7,860
Advertising
26,450
38,819
34,000
40,850
8,000
84,700
99,436
115,053
80,000
14,628
Charges for services
649,726
665,165
704,459
722,177
513,765
1,154,184
1,238,744
1,376,066
1,213,000
599,910
Miscellaneous
136,552
136,149
142,768
131,386
110,781
134,072
239,090
309,954
268,361
121,491
Total revenues
786,278
801,314
847,227
853,563
624,546
1,288,256
1,477,834
1,686,020
1,481,361
721,401
Expenditures:
Current:
Salaries & benefits
451,332
481,926
501,108
533,044
503,842
692,742
809,007
861,874
892,245
371,024
Departmental
77,945
65,612
76,448
66,570
74,809
82,655
96,433
105,378
92,350
51,224
Operating
364,935
364,242
352,067
330,084
345,588
515,308
597,663
612,579
717,967
240,435
Professional services
106,381
125,034
104,076
77,818
129,261
85,130
179,690
201,418
329,693
80,633
Capital outlay
47,859
4,900
11,442
39,888
100,000
-
37,358
176,597
-
-
Current
1,048,452
1,041,714
1,045,141
1,047,404
1,153,500
1,375,835
1,720,151
1,957,846
2,032,255
743,316
R (under) pe ditures
(262,174)
(240,400)
(197,914)
(193,841)
(528,954)
(87,579)
(242,317)
(271,826)
(550,894)
(21,915)
Other financing sources (uses)
General Property Tax Levy
-
-
-
-
-
154,534
154,614
154,097
155,000
-
Investmentincome
2,190
2,779
5,780
16,107
6,793
2,817
(21,173)
57,713
3,000
710
Rental/Lease Pymt
640,303
641,691
637,150
636,803
635,629
635,026
624,508
635,884
638,000
518,231
Tra sfers out
(300,000)
(300,000)
(300,000)
(300,000)
(300,000)
(300,000)
(300,000)
(300,000)
(300,000)
(300,000)
Total financing sources (uses)
342,493
344,470
342,930
352,910
342,422
492,377
457,949
547,694
496,000
218,941
Net increase (decrease) in fund balance
80,319
104,070
145,016
159,069
(186,532)
404,798
215,632
275,868
(54,894)
197,026
Prior Period Adjustment
-
-
-
-
-
125,200
-
-
-
-
Fund balance(deficit)- January 1
56,140
136,459
240,529
385,545
544,614
358,082
888,080
1,103,712
1,379,580
1,379,580
Fund balance(deficit)- December 31
$
136,459
$
240,529
$
385,545
$
544,614
$
358,082
$ 888,080
$ 1,103,712
$ 1,379,580
$
1,324,686
$
1,576,606
Fund Balance Detail:
FB - Repla, Res for Common Space
$
154,449
$
179,283
$
173,560
$
200,606
$
190,067
$ 216,790
$ 225,117
$ 78,277
$
103,277
$
103,277
FB - Unassigned
(17,990)
61,246
211,985
344,008
168,015
671,290
878,595
1,301,303
1,221,409
1,473,329
$
136,459
$
240,529
$
385,545
$
544,614
$
358,082
$ 888,080
$ 1,103,712
$ 1,379,580
$
1,324,686
$
1,576,606
Debt Service Payments
2012C GO Abatement Bonds (P +I)
$
1,216,506
$
1,213,731
$
1,211,481
$
1,208,931
$
1,215,981
$ 1,212,631
$ 1,213,931
$ 1,209,281
$
1,213,000
$
1,213,000
2019A GO Abatement Bonds (P + q
590,150
819,725
1,109,775
1,106,900
1,107,650
1,107,650
$
1,216,506
$
1,213,731
$
1,211,481
$
1,208,931
$
1,806,131
$ 2,032,356
$ 2,323,706
$ 2,316,181
$
2,320,650
$
2,320,650
Property Tax Levy
2012C GO Abatement Bonds
$
977,332
$
974,418
$
972,055
$
969,378
$
976,780
$ 973,263
$ 974,628
$ 969,745
$
973,650
$
973,650
2019A GO Abatement Bonds
-
-
-
-
1,001,090
976,966
1,014,065
1,028,782
1,028,783
1,028,783
Community Center Operations
-
-
-
155,000
155,000
155,000
155,000
155,000
$
977,332
$
974,418
$
972,055
$
969,378
_L
1,977,870
$ 2,105,229
$ 2,143,693
$ 2,153,527
$
2 157 433
$
2,157,433
AN D%VER
COMMUNITY CENTER
JUNE -JULY 2024
June 4—Andover Elementary Field Trip
June 5—PACT Charter School Field Trip
June 10 — Summer Camps begin.
June 21-23— Taekwondo Competition — FH
July 4 — CLOSED
July 8-11 — Legacy Basketball Camps
July 12-14 — Hometown Hockey Tournament
July 12-13 — Fun Fest
July 19-21 — North Iowa Jr Hockey tryout camp
Track check in is required, Monday—Friday, 6:30am-4:30pm.
Numbers below reflect those checked in during these times.
Jan —
2342
Feb —
1837
March
— 1510
April —
1427
May
— 960
Fall programs will start up in September. Registration will open in August
Benefits
N
• Additional revenue
• This would benefit both Community Center users and
local taxpayers by providing funding for future
improvements.
• New customer base
• Customers for concessions,
vending, and YMCA
• More people through the door
leads to increased attendance for
other activities
• Versatility
• The renovated spaces can still be used for meetings and
presentations, with additional functionality.
Location & Construction
• Second floor on track level
• Conference rooms A&B
• Remove 15' of drop ceiling
• Raise one sprinkler head
• Relocate TVs
• Add projector, computer, monitor,
hitting enclosure
• Add and relocate power and data to
accommodate simulators
• Cover windows with perforated
window coverings (naming rights)
SketchUp
• Furniture 3-4: 5'x2.5'rollingtables per
simulator with existing chairs
• Option: Installing a full-length folding door
between rooms would allow us to utilize
the entire space as well as keeping an area
30'+ long for a convertible meeting space
Users
Our goal is to accommodate more than just golfers. There are plenty of other applications.
GoLf Other
• Serious golfers working on their swing
• Parents of athletes passing time
• We would have the ability to cast LiveBarn or anything
you can watch on a PC on any or all of the 3 screens in
each space
• First time golfers intimidated by driving ranges
and courses
• Casual group play
• Golf teams
• Indoor leagues
a
• Sports viewing parties
• Parties with or with out multi sport option
• Gaming (LAN parties)
• Client meetings
• Virtualwalkthroughsfor construction, developers and
real-estate
• Charitable competitions for current building users
• E.g., Titan All Stars could do $5 long drive and
closest to the pin
• Movie nights/screenings
• Other presentations such as this one
• Combinations of any of these where part of the group
wants one activity and the otherwants another
Yearly Totals for One Simulator
Based on estimated utilization at the community center (see printout)
Available hours
4,641
Estimated Hours Used
11239
Total Utilization Percentage
26.46%
Total Guest Visits
J& 3,098.23
Total Yearly Sim Revenue
$43,365
Other Revenue
$6,231
i_ I t
iu�d� r mated Yearly Revenue
Potential revenue would be comparable to one of our courts in the field house.
Cost Analysis
Single Double
reen Pro $56.785.09 Green Pro
e Rate/Hr
25
35
1 45
I
•
Average Rate/Hr
right $0.00 $4,000 $4,000
Naming right
ales $0.00 $1,000 $1,000
Misc sales
i ($1/hr of rentals) $365 $1,213 $2,190
Vending ($1/hr of
rentals
Total Yearly Rev. $9,490 $48,689 $105,740
Total Yea
ROI In Years
I ROI In Year
Pro
5.98
1.17
0.54
Green Pro
~►
,Ina
707 1.55 n 7n
L.11 C,.,1n.,
$140,000.00 TOTAL COSTS
$120,000.00
$100,000.00
PIP $80,000.00
$60,000.00
$40,006.00
$20,000.00
d d
$0.00
Double
t ■Green Pro $56,785.09 $106,858.24
■Full Swing $75,661.09 $137,810.24
Green Pro single
7.26 1.43 0.65
Subtotal $37,474
Subtotal $74,948
Room
Modifications 19311
Room
Modifications $31,910
Total $56,785
Total
$106
$137
i% 26.60% 37.50%
25 35 45
5.63 1 0.51
7.26 1.43 0.65
Full Swin Ingle
FIRSWiligDual
Subtotal $56,350
Subtotal $105.900
Room
Modifications 19311
Room
Modifications 31910
Tnr.,i t7S 6a1
Tntoi t117R1n
Room Modifications
Single Double
Access Control
$5,621
Cameras
$7,000
Sprinkler Head Relocation
$1,250
Electrical
$1,900
Furniture 4Tables
$2,040
Mlsc
$1,500
Total
$19,311
Access Control
$6,380
Cameras
$12,700
Sprinkler Head Relocation
$1,950
Electrical
$3,800
Furniture
$4,080
Mise
$3,000
Total $31,910.
Current Conference Room Usage
2023 Totals Available Hours Event Hours Unused Hours ■ 2023 Totals Available Hours Event Hours Unused Hours
2023 Totals Available Hours Event Hours Unused Hours ■ 2023 Totals Available Hours Event Hours Unused Hours
Naming Rights (Sponsorship)
Serverson —
ILReal Estate
SIMULATOR dd , SIgUT
• Sponsorship
• $4,000-$10,000 per year
($2,000-$5,000 per)
• Full window advertising
• Name on the simulator
• Sponsors will receive
complimentary usage of
xx hours
Possibilities with the additional revenue
• Building upgrades
• Field house lighting
• Access control upgrades
• Security upgrades
• Overnight cleaning company
• Tech upgrades
• Aesthetic upgrades
• Addition of folding door
option
10
• Additional staff
• Increased revenue means less tax
dollars needed to cover costs
• Improvements to other facilities to
increase usage and improve
customer experience
• Add additional meeting room
space if needed
Add Ons
•Multi sport- 7,500 included in
cost analysis
•Shooting — 7,000 not included
Multi Sport
• Hockey, soccer, baseball, foot golf,
zombie dodgeball, disc golf, bowling, wild
west shooting gallery, football, and
basketball
• Increases usability of the simulator
• Family friendly
9
I
-�o
,Joo�
m
Shooting
• Reserved for professional organizations, law
enforcement and military only
• More cost effective than shooting range
• Real world scenarios allow for training that is
otherwise very difficult to stage
• Focuses on reaction and decision making
14
t:
I r r
crime
Tactical Target Add-on
S full courses of shoot/no shoot
Randomized pop-up targets for unlimited amount of drills
Additional add ons
As technology advances and people start to
realize the potential of simulators and that they
are much more than a video game, the
possibilities for expanding uses increase. With
the system already in place in many cases to add
on additional modules it would simply be the
process of purchasing it, plugging it in and
installing the software.
Why do we think this would be
successful at the community center?
• Strong existing customer base in the building
• Existing infrastructure to accomodate
• Competition would be minimal
• Convenience factor for the community
• There is huge potential with little risk
• In the small chance it doesn't go well 80% of the major components could be
repurposed
• There is a large secondary market for the rest with high resale value compared to other
electronics
• Minnesota has the most golfers per capita of any state and the
second most courses per square mile with one of the shortest
outdoor seasons
• Note: both Green Pro simulators (contractor out of Ham Lake) and GSPro (software) are local companies.
Option: Folding Door
• Would increase usability
• More functional for
meetings, parties, golf
teams, golf leagues, etc.
• More aesthetically
pleasing
18
Option
R1M Room Modifications
construction costs
Demo
CMU wall removal interior
finishes
$12,443
Rough Carpentry
$832
Drywall
$2,520
Carpet
$2,321
Painting
$3,375
Door
8'foLding
$19,500
Leaning and waste
management
$1,681
general conditions
$15,051
General requirements
$4,157
General liability insurance
$1,083
Builders risk insurance
$335
Building permit
$2,554
subtotal
$65,852
Design contingency
$4,264
Construction contingency
$4,264
Contractors fee
$4,690
Total
$79,070
Note: These are hard numbers estimated on the high end
EX�
FV7
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Discuss/Review City Strategic Plan Implementafion/2025 Budget
DATE: June 25, 2024
ACTION REQUESTED
The City Council is requested to review this staff report and the attached City of Andover Strategic
Plan. The Council is asked to receive a brief presentation from staff and to then participate in an
interactive review of the staff report and strategic plan. This staff report is intended to provide
baseline material for the discussion.
INTRODUCTION
As the 2024 Budget Development process concluded in November 2023, the Council shared
concerns regarding future funding of City priorities, such as public safety related issues and roads.
The Council wanted to start discussion early in 2024 regarding public safety and transportation
with the goal of being able to prepare a 2025 budget to manage the potential funding needed as
both are vital services the City provides. That process started at the January 2024 Workshop as the
Council wanted to review the City financial proforma and strategic plan in detail before getting
too far into the 2025 Budget Development process.
Much the same as previous 2024 workshops reviews, City Administration/Finance will be at the
workshop to guide the Council through the staff reports and answer questions of the Council,
DISCUSSION
During the 2023 Budget Development process, the Council did contemplate a strategic planning
process in 2023. Also, a strategic planning process was consistent with the following 2024 & 2025
budget development guidelines:
-Continued commitment to strategic planning targeted toward meeting immediate and
long-term operational, staffing, infrastructure and facility needs.
-A management philosophy that actively supports the funding and implementation of
Council policies and goals, and a commitment to being responsive to changing community
conditions, concerns, and demands, and to do so in a cost-effective manner.
On May 25, 2023, and June 8, 2023, the Andover City Council and Staff Leadership Team
convened work sessions with Facilitator Phil Kern for the purpose ofupdating its long-term vision,
organizational values, external values, and short-term goals.
The outcome of those sessions is summarized in the attached "City of Andover Strategic Plan. "
Infrastructure/Transportation:
Regarding Infrastructure/Transportation, the City of Andover Strategic Plan identifies the
following as major short-term initiatives:
• Review and update street capital improvement plan, including funding and
implementation.
• Prioritize the timely replacement of equipment and commitment to necessary
maintenance of equipment and municipal facilities.
During the 2024 Budget Development process, the Council used the following 2024 budget
development guidelines:
-A comprehensive review of the condition of capital equipment to ensure that the most
cost-effective replacement schedule is followed. Equipment will be replaced based on a
cost benefit analysis rather than a year -based replacement schedule.
-The use of long-term financial models that identify anticipated trends in community
growth and financial resources that will help designate appropriate capital resources for
future City needs. The financial models will be used in the budget planning process to
ensure that key short-term fiscal targets are in line with long-term fiscal projections.
In response, throughout 2024 Budget Development process various city committees met,
performed analysis, and made recommendations on equipment needs and other capital projects to
the City Council as part of the 2024-2028 Capital Improvement Plan (CIP) development process.
The 2024-2028 CIP was adopted after a public hearing at the September 19, 2023, City Council
meeting. The 2025-2029 CIP development process is currently in full swing.
Looking ahead, detail analysis is in full swing relative to City streets and a review of conditions
and needs of the city street system was presented by City Engineering and Public Works at the
March 2024 workshop. At that March 2024 workshop, the City of Andover Road Ratings were
reviewed and forecasted costs were provided.
Also, covered at the March 2024 workshop was a review of transportation funding by
Administration/Finance, this included potential revenue sources and corresponding tax impacts.
At the April and May 2024 workshops discussion included analysis of assessment rates (urban and
rural), utility franchise fees, bonding options, and property tax impacts. Administration/Finance
will be continuing this discussion with the Council at this workshop meeting under a separate
agenda item.
Public Safety:
Regarding Public Safety, the City of Andover Strategic Plan identifies the following as major
short-term initiatives:
• Evaluate staffing and level of service for Fire, EMS, and Sheriffs Office to provide
effective fire and rescue response.
Continue to enter into collaborative agreements and partnerships when mutually
beneficial.
Implement actions related to staff retention and attraction in order to keep the City market
competitive (compensation, benefits, etc.).
Request For Proposal (RFP) process — Fire Services:
The City of Andover Strategic Plan identifies the following as a major short-term initiative,
"Evaluate staffing and level of servicefor Fire, EMS, and Sheriff's Office to provide effective fire
and rescue response. "
In response, the City has initiated a Request For Proposal (RFP) process seeking an independent
firm that specializes in reviewing Fire and EMS service. Proposals were due on May 17th. After
the review of nine submitted proposals, three firms were interviewed and Fitch and Associates was
recommended to the Council for approval at the June 18th City Council meeting. It is anticipated
that Fitch & Associates will start the study process by early July.
Andover Fire Relief'Association discussions:
The City of Andover Strategic Plan identifies the following as a major short-term initiative,
"Implement actions related to staff retention and attraction in order to keep the City market
competitive (compensation, benefits, etc.).
At the February workshop, the Council met with the Andover Firefighters Relief Association
where a presentation along with stories and personal impacts behind the numbers was provided by
members of the Relief Board. Council direction from that meeting was for Administration to gather
additional data and for the Council to discuss a Fire Relief contribution and Firefighter pay at a
future workshop, City Administration did provide to -date research, shared conversations with
other communities, and provided analysis.at the May 28th Council workshop.
The outcome of the May 28th workshop was the City Council while recognizing a contribution is
not mandatory also recognizes that a municipal contribution can contribute to the City achieving
firefighter recruitment goals, long-term retention of firefighters and to assist in fending off going
to full-time firefighters.
The City Council did adopt at the June 4th regular council meeting a process and formula for the
current year 2024 and fixture year's contribution to the Andover Firefighters Relief Association.
The City formula for a municipal contribution is based on service credits as determined by the
Andover Fire Department and the process will be triggered after the preceding years' service
credits are certified to the Andover Firefighters Relief Association, no later than March 31st of
each year. Payment will be made after a 60 -day appeal of service credit process.
The formula established is as follows: For the 2024 contribution the City has established a baseline
of $125/per service credit. The municipal contribution will be calculated by multiplying the
baseline per service credit by the total number of months certified per active firefighter. In future
years, the baseline per service credit will be adjusted by the cost -of -living adjustment (COLA)
percent increase provided to the City non -bargaining employees for the budget year payment is
made.
Law Enforcement Contract —Anoka County Sheriff Partnership:
The City of Andover Strategic Plan identifies as a major short-term initiative to "Continue to enter
into collaborative agreements and partnerships when mutually beneficial "
The current 2024 City of Andover Law Enforcement contract (a status quo contract to 2023) was
approved at the September 19`h City Council meeting with expenditures budgeted at $3,739,849
(11.73% increase over 2023), offset by a Police State Aid revenue budget of $128,104 and School
Liaison revenue budget of $110,767 reflecting a net tax levy impact of $3,500,978 (12.40%
increase over 2023).
The 2024 Sheriff's contract provides for:
a. 72 hours per day of patrol service
b. 6 hours per day of service provided by a Community Service Officer
C. 2 full-time Deputy Sheriffs assigned to Community Oriented Policing (working in such
areas as patrol, selected enforcement efforts, and crime prevention).
d. 2 Patrol Investigators
The Crime Watch Coordinator position historically covered 50% by Andover moved to be under
the Sheriff service umbrella with the 2024 contract:
Per contract, the Sheriff always provides the required number of deputies for all hours contracted
by the City. If the Sheriff s Office has a deputy vacancy or a deputy is injured etc., they still provide
the City with a deputy at straight time even though they may have to fill those hours with overtime
which at times may cost the Sheriff s Department additional but is not billable per the contract.
As you may recall, 2022-2023 legislation regarding limitations placed on School Liaison Officers
was met with a decision by the Anoka County Sheriff to not place School Liaison Officers in
Andover High School and Oak View Middle School for school year 2023-2024. hi response, the
City and the Sheriffs Office addressed this in the 2024 Law Enforcement Contract by adding
langued in the to address the School Liaison Officers indicated in italics above and adding the
following language to the 2024 contract: "In the event the Sheriff reassigns staff to an assignment
that is not in service to the municipality. The parties will come to a mutual agreement as to a
commensurate reduction in compensation to the County. "
There was a push for the legislature to provide more clarity to the new law at the most recent
legislative session (2023-2024) and as more acceptable language was approved by the Legislature
and Governor, in response the School Liaison Officers were placed back into Andover High School
and Oak View Middle School in February of 2024.
Discussions with the Anoka County Sheriff for 2025 are again for a status quo contract Those
discussions are underway and tentatively the City is looking at a 5.14% increase in the contract
expenditures budgeted at $3,932,050, offset by a Police State Aid revenue budget of $126,192
and School Liaison revenue budget of $110,767 reflecting a net tax levy impact of $3,695,091
(5.54% increase). (See attached Andover — Cost Summary 72HR)
The primary driver of cost increase for the 2025 contract proposal is deputy salary increases to
remain competitive with the Metro Area
2023 Public Safety Aid — funds allocation:
The 2023 Minnesota Legislature enacted a one-time Public Safety Aid for aids payable in 2023.
The one-time appropriation of $300 million is allocated among all counties, cities, townships of a
population of 10,000 or more, and Minnesota's 11 federally recognized tribal governments. This
one-time aid was calculated and paid in one installment on December 26, 2023, the City of
Andover received $1,431,312.
Recipients must use the aid to provide public safety, guidance is provided below.
Eligible uses include:
• Community violence prevention and intervention programs
• Community engagement
• Mental health crisis responses
• Victim services
• Training programs
• First responder wellness
• Equipment related to fire, rescue, and emergency services
• To pay other personnel or equipment costs
Aid may not use the aid toward:
• Its employer contribution to the public employees police and fire fund if the county, tribal
government, or local unit received Police State Aid under Minnesota Statutes, chapter
477C, in calendar year 2022
• Any costs associated with alleged wrongdoing or misconduct
• The purchase of an armored or tactical vehicle or substantially similar vehicle
• The purchase of tear gas, chemical munitions, or substantially similar items
• The costs of construction, reconstruction, remodeling, expansion, or improvement of a
police station, including related facilities.
o "Related facilities" includes access roads, lighting, sidewalks, and utility
components on or adjacent to the property on which the police station is located
that are necessary for safe access to and use of the building.
To date, the City has spent approximately $30,000 of the aid on equipment/software for the Fire
Department to assist with policy and procedure implementation. Looking ahead, Administration
is recommending the use of the funds to assist the City with some upcoming Fire Department
equipment replacements, to assist with intervention program implementations and to mitigate
public safety personnel costs which have spiked in the past few years.
Council input will be sought regarding how the public safety aid funds are to be allocated.
Youth Programming — Andover Community Center.
Regarding Youth Programming, the City of Andover Strategic Plan identifies the following as
major short-term initiatives:
• Develop and implement additional youth activity programming at the Andover
Community Center.
• Continue to enter into collaborative agreements and partnerships when mutually beneficial.
In response, Administration and Community Center staff are working with Youth First and the
YMCA to develop a more structured after school program at the ACC. Youth First with their new
Executive Director taking the lead are formulating a program that can work with grant dollars
Youth First has been awarded and integrate a program where Opioid Settlement dollars or Public
Safety Aid could be leveraged and to utilize existing City funding targeted toward youth
programming.
A" draft" program titled "The Andover Community Engagement Model (A.C.E.)" is attached
for your review.
Council input will be sought regarding the program and the utilization of Opioid Settlement
funds to assist with starting up a program at the ACC. The City has received approximately
$77,000 to date in settlement funds and anticipates receiving and addition $75.000 in future
years.
ly submitted,
— City of Andover Strategic Plan
The Andover Community Engagement Model (A.C.E.)
- Andover — Cost Summary 72HR
City of Andover Strategic Plan
Vision - Values - Goals
Community Slogan
"Andover: A Safe, Vibrant Community"
Vision Statement
Andover is a safe, healthy community that strives for excellence in quality of life for its citizens and
businesses through recreational opportunity, quiet neighborhoods, civic involvement, strategic
partnerships, fiscal responsibility, and environmental stewardship.
Long -Term Organizational Values
• Excellence and quality in the delivery of services.
The City of Andover exists to provide quality services to the public in a professional and cost-
effective manner.
• Fiscal Responsibility
The City of Andover believes that fiscal responsibility and prudent stewardship of public funds is
essential if citizens and businesses are to have confidence in government.
• Ethics and Integrity
The City of Andover believes that ethics and integrity are the foundation blocks of public trust and
confidence and that all relationships are built on these values.
• Treating our citizens and businesses as our customer
The City of Andover believes that its citizens and businesses are its customers and, as such,
should be treated with courtesy, respect, and integrity.
• Open and honest communication
The City of Andover believes that open and honest communication with each other and the public
we serve is the key to having an effective organization and informed citizens.
• Prioritizing people
The City of Andover believes that talented and well -supported officials and employees operating
in a strong organizational culture provides stability, creativity, and excellence in delivery of
service.
• Maintaining organizational flexibility and adaptability
The City of Andover believes that organizational flexibility and adaptability are key to meeting the
changing and evolving needs of the community.
Long -Term External Values
• Establish and maintain a common community identity.
• Provide city services that are accessible and lead to a healthy community.
• Be a desirable place to live.
• Enhance communication with the public and support processes that involve citizen engagement.
• Develop and update the City's capital improvement program.
• Broaden and preserve the City's tax base.
• Balance and prioritize provision of city services with available resources.
• Respect the environment.
Top Priority Short -Term Goals
• Develop and implement succession plans, identifying and establishing appropriate depth within
each department and mentoring employees to gain organizational capacity.
• Implement actions related to staff retention and attraction in order to keep the City market
competitive (compensation, benefits, etc.).
• Evaluate staffing and level of service for Fire, EMS, and Sheriff's Office to provide effective fire
and rescue response.
• Review and update street capital improvement plan, including funding and implementation.
• Prioritize the timely replacement of equipment and commitment to necessary maintenance of
equipment and municipal facilities.
• Explore, identify gaps, and strengthen critical infrastructure.
• Develop and implement additional youth activity programming at the Andover Community Center.
• Continue to enter into collaborative agreements and partnerships when mutually beneficial.
Secondary, Opportunity Short -Term Goals
• Develop community activities to help strengthen a common community identity.
• Accomplish the development of a Master Campus Plan.
• Support activities to encourage business growth.
• Encourage local resident entrepreneurship.
• Evaluate the process of extending water within the MUSA.
Andover -Cost Summary 72HR
DRAFT
January 2025- December 2025
Attachment A
L PERSONNEL
A. Sworn Deputy Sheriff
1.) 15.12 Patrol Deputies
$3,932,050
1,681,610
2.) 7 Overtime (Average hours/month per
Deputy)
108,604
3.) 2 Liaison Officers
222,435
4.) 2 Patrol Investigators
225,295
B. Non -Sworn C.S.O. 6 hours per day
59,130
Non -Sworn C.S.O. - Parks
14,040
Benefits for Sworn and Non -Sworn Personnel
Total Benefits
863,131
TOTAL PERSONNEL COSTS
$3,174,246
II. VEHICLE
A. Police Equipped Vehicles 1.66 Squads
83,000
B. C.S.O. Vehicle 1 Vehicle
0.00
C.S.O. Vehicle - Parks 0 (split usage with cso vehicle above)
0.00
C. Investigator/SRO Vehicles 1 Vehicle
38,050
D. Total Maintenance Costs for all vehicles
1.) Vehicle
141,700
2.) Emergency & Communications Equipment
86,150
3.) Emergency Vehicle Equip. replc fee
5,000
4.) Insurance
29,700
5.) Cellular Telephone
10,325
Total Maintenance Costs
272,875
TOTAL VEHICLE COSTS
$393,925
III. Administrative Costs
A. PSDS Maintenance costs & Aps 38,755
B. Administrative, Clerical,+ computer fee charges Etc. 325,125
Total Administrative Costs $363,879
IV. TOTAL COST TO CONTRACTING MUNICIPALITY
$3,932,050
'Less Amount Received From State for Police State Aid
126,192
NET COST TO CONTRACTING MUNICIPALITY
$3,805,858
'This figure is determined by the State and is subject to fluctuation.
The latest estimate is $6600 per Deputy. Revenue received is for previous year Deputy hours hired prior to Aug 1
Detail Attached
DRAFT
Andover Seventy Two Hour Coverage 365 DAYSIYEAR
January 2025- December 2025 Six Hours C.S.O. 365 DAYSNEAR
Park CSO Twenty Hours/Week -
April Through September
Includes: 2 FTE Investigator 2 FTE SRO
L PERSONNEL
A. Sworn Deputy Sheriff
1.) 15.12 Deputies at $9,268 /month
1,681,610
2.) 7 Overtime (Average hours/month per Deputy)
108,604
3.) 2 School Liaison Officer
222,435
4.) 2 1.0 Patrol & 1.0 Crime Investigators
225,295
5.)
B. Non -Sworn C.S.O. 6 hrs/day
59,130
Non -Sworn C.S.O. - Parks
14,040
C. Benefits for Sworn and Non -Swam Personnel
P.E.R.A. (Sworn)
396,116
P.E.R.A. (Non -Sworn)
5,488
FICA
5,598
Medicare
32,450
Severance Allowance
57,492
Unemployment Compensation
3,467
Life Insurance
803
Health Insurance
282,976
Dental Insurance
11,151
Long Term Disability Insurance
3,133
Worker's Compensation
41,877
Uniforms
22,580
Total Benefits
863,131
TOTAL PERSONNEL COSTS
$3,174,246
II. VEHICLE
A. Police Equipped Vehicles 1.66 Squads
83,000
B. C.S.O. Vehicle 1 Vehicle
0.00
C.S.O. Vehicle - Parks 0 (split usage with mo vehicle above)
0.00
C. Liaison Vehicle 1 Vehicle
38,050
Buylneweachyearonly-
D. Investigator Vehicle 0 Vehicle rotate other 4 each year
E. Maintenance Costs
1.) Vehicle
141,700
2.) Emergency & Communications Equipment & replc.fee
86,150
3.) Emergency Vehicle Equipment replc. Fee
5,000
4.) Insurance
29,700
5.) Cellular Telephone
10,325
Total Maintenance Costs
272,875
TOTAL VEHICLE COSTS $393,925
III. Administrative Costs
A. PSDS Maintenance costs & APS 38,755
B. Administrative, Clerical,+ computer fee charges Etc. 325,125
Total Administrative Costs $363,879
IV. TOTAL COST TO CONTRACTING MUNICIPALITY $3,932,050
*Less Amount Received From State for Police State Aid 126,192
NET COST TO CONTRACTING MUNICIPALITY $3,805,858
*This figure is determined by the State and is subject to fluctuation.
The latest estimate is $6,700 per Deputy. Revenue received is for previous year Deputy hours hired prior to August 1
DRAFT
The Andover Community Engagement Model (A.C.E.)
The City of Andover is joining with Youth First Community of Promise and the YMCA of the
North to create a replicable model of care and intervention: The Andover Community
Engagement model (A.C.E.). A.C.E. will provide enrichment, education and safe supervision
to the one hundred to two hundred children, each school dav, who are currently engaged in
largely unsupervised play at the Andover Community Center, after school hours (3:15-5:30).
This large cohort of primarily middle school -aged children represents an opportunity to
address any existing social, behavioral, mental health and substance abuse issues with
which our community's youth are struggling. The A.C.E. model aims to more effectively
connect youth, parents, law enforcement, Andover businesses and government in the
provision of education, tools and resources to Andover families. The goal: preventing and/or
intervening in young adolescent mental health, alcohol misuse and/or opioid related crises.
A.C.E. will weave mental health and drug abuse/opioid use prevention and intervention into
all its after-school recreational programming. Children and parents will be surveyed at the
beginning of the 2024-2025 school year about many aspects of each student's development
as a young adult and their understanding of, or experience in, drugs and alcohol
misuse/abuse and their overall mental health. Throughout the year, students and parents
will be resurveyed to carefully measure the efficacy and impact of A.C.E. programs.
Community health and human services, public health providers, law enforcement, parents,
people with lived experience and professionals from organizations throughout the
community will be included in both program design and impact measurement, via an A.C.E.
Advisory Council.
Both the programs and the Advisory Council will be integrating components of the evidence -
based Life Skills Training (LST) program. A.C.E. will create a replicable model for mental
health and substance abuse prevention and intervention programs (in any geographic area)
that are folded into new or existing after-school recreational clubs and activities.
ACE After -School Programs will include:
1. Philosophy and Popcorn — Students will sharpen problem solving skills and deeply think
about and discuss beliefs, commitments, values and assumptions. Discussions and
speakers include an examination of unhealthy strategies for dealing with anxiety,
depression and other mental health concerns, including alcohol abuse, vaping and
opioid use.
2. Social Club —Students will be planning and participating in dances, field trips and other
social events. All events will be specified as tobacco and drug-free and will be designed
to be inclusive and build positive social behaviors.
3. Leadership Training—Students learn about the components of youth leadership and
build skills that will create leaders. This program aims to teach children how to provide
DRAFT
positive role modeling to their peers in all areas of youth conduct, including how to
access community resources for themselves and others.
4. Arts & Crafts —Students will be encouraged to let their imagination run wild in this
program that provides multi -media skill -building and fun. This program will provide both
a creative outlet for youths and offer time to discuss student challenges and success.
5. Mental/Physical Wellness and Calm —students learn alternatives to alcohol or drug
abuse via yoga, nutrition, meditation and other anxiety -busters in a relaxed, calm
atmosphere. Students will also examine positive and negative strategies for maintaining
serenity, examine their self-image and its effects on behavior, set goals and keep track of
personal progress.
6. Dungeon and Dragons- Students take part in game parties and grow decision-making
skills within a circle of D&D friends. D&D will be used as a medium to identify how they
may be influenced by others, analyze problem situations and consider the consequences
of alternative solutions before making decisions.
7. Tech Club — Students will gain skills in managing social media, learn about Al, meet tech
leaders, gain knowledge of potential tech careers, internships and more. Community
speakers will provide role models for success and healthy choices in adulthood.
8. "Pick up" play athletic games such as basketball and volleyball, teaching social skills and
teamwork.
Note: The Executive Director of Youth First is a Hazelden certified substance abuse outpatient
administrator.
C I T Y O F
,NDOVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO:
FROM:
SUBJECT:
DATE:
Mayor and Council Members
Jim Dickinson, City Administrator
Discuss City Transportation System Funding
June 25, 2024
ACTION REQUESTED
The City Council is requested to review this staff report, receive a presentation and provide
directions to staff.
DISCUSSION
Consistent with the new strategic plan, the City is to "Review and update street capital
improvement plan, including funding and implementation."
Detail analysis has already started relative to City streets and a review of conditions and needs of
the city street system was presented by City Engineering and Public Works at the March 2024
workshop. Also at that March 2024 workshop, the City of Andover Road Ratings were reviewed
and forecasted costs were provided. Following that was a review of transportation funding by
Administration/Finance, this included potential revenue sources and corresponding tax impacts.
Direction was provided for future workshop discussions to include analysis of assessment rates
(urban and rural), utility franchise fees, bonding options, and property tax impacts.
At the April 2024 workshop discussion included analysis of assessment rates (urban and rural),
utility franchise fees, bonding options, and property tax impacts. Administration/Finance will be
continuing this discussion with the Council at this workshop meeting focusing on the totality
of fiscal impact on residents of each funding option using the attached spreadsheets.
Background Information - Franchise Fees:
Administration/Finance research into franchise fees through gas and electric utilities and looking
at a fixed fee franchise rate shows a franchise fee would yield around $280, 000 per year with a $1
franchise fee per utility per user per month and if that were increased to $4 per utility it would
yield approximately $1,100, 000 per year. That revenue could be used as it comes in or the revenue
could be pledged to a 10 year bond issuance between $8.4m to $11m depending on assessment
involvement.
Franchise Fee Background Information:
Many cities across the State of Minnesota charge franchise fees to utility service providers as an
alternative means to raise revenues for the City's general fund or for a specific project. The
franchise fees are usually a fixed amount charged per month in most communities, but in some
cases are they are based on a percentage of gross revenues, at a rate per kilowatt hour or therm.
The fees may also factor in usage tiers. Generally, fees will vary by type of customer — whether it
be residential or commercial — and they may be capped per customer. In all instances the fees are
billed on the premises and not per meter.
The following outline is as a franchise fee could pertain to the City of Andover:
Franchise Fees — Summary
• Fee to utility providers (Gas & Electric) for use of public right of way
o Typically passed through to utility customers
• Used by many Minnesota cities to fund specific projects.
• A common alternative to taxes for funding street reconstruction
Franchise Fees - Benefits of
• Reliable and stable source of revenue
• Not subject to loss of revenue due to State budget issues
• Growth in revenues is proportional to growth in business activity and population.
• New entities immediately begin contributing.
• Tax exempt properties contribute.
• Opportunity to balance financial obligations between payer classes.
Franchise Fees - Disadvantages of
• May be viewed as another tax.
• May be perceived as a means of generating revenues without annual notification.
• May be unpopular with certain user classes.
• May be opposed by non -profits.
Franchise Fees - Implementation Process
• The city adopts ordinance for each provider enacting the fee.
o Contains terms of fees, and effective and expiration dates
• CenterPoint Energy requests a certified copy of the action 90 days in advance of the first
collection
o Providers must provide 60 -day notice to the Public Utilities Commission (PUC) for
change in fees.
Connexus will require proper notification but is not subject to PUC requirements.
Fees are collected monthly or quarterly and remitted to the City.
Franchise Fees - Utility Classifications
• Each utility provider has unique classifications (residential & commercial)
o Classifications differ by both utilities and providers.
o Residential, various Commercial, and Demand/Interruptible
• Providers charge monthly fixed fees and usage rates.
• Schools, churches and hospitals are classified as commercial.
Franchise Fees - Miscellaneous
• Most cities' fee structures are fixed but are initially developed from a percent of the
utilities' gross revenues.
• Fixed fees are preferable because they will not fluctuate monthly based on energy
consumption.
Discussion - Assessments:
At the April 2024 workshop Administration/Finance presented analysis of assessment rates
(urban and rural)," by providing background on an Urban/Rural split of the community.
Administration described the Urban/Rural split of the community by breaking out properties
inside the Metropolitan Urbans Service Area (MUSA) as urban and those outside the MUSA as
rural. By using a data dump from the City's GIS mapping it was shown that there are 8,717
parcels with $3,504,821,200 of taxable market value inside the MUSA and 3,409 parcels with
$1.412.668,716 of taxable market value outside the MUSA boundary. In summary, for
residential properties with homes, Rural average (outside the MUSA) is currently approximately
$468,000 and Urban average (inside the MUSA) is currently approximately $404,000.
Attachments
itted,
CITYOFANDOVER
Street Reconstruction Bond Options
2025
2026
2027
2028
2029
2030
2031
2032
Levy
$ 1,700,000
$ 1,742,500
$ 1,786,063
$ 1,830,714
$
1.876.482
$
1,923,394
$
1,971,479
$
2,020,766
Levy - Reallocated 2021 Street Recon Bonds
1,000,000
1,000,000
1,000,000
Levy -Reallocated 2012 Abatement
Bonds
1,000,000
State Aid
1,400,000
1,400,000
1,400,000
1,400,000
1,400,000
1,400,000
1,400,000
1,400,000
Bond 2025 Bond
3,682,500
3,682,500
-
-
-
-
-
-
2027 Bond
-
-
3,682,500
3,682,500
-
-
-
-
Special Assessments
1,000,000
1,000,000
1,000,000
1,000,000
1,000,000
1,000,000
1,000,000
1,000,000
Annual Expenditures
$ 7,782,500
$ 7,825,000
$ 7,868,563
$ 7,913,214
$
4,276,482
$
5.323,394
$
5,371,479
$
6,420,766
Cumulative Road Spending
$ 7,782,500
$ 15,607,500
$ 23,476,063
$ 31,389,277
$
35,665,758
$
40,989,152
$
46,360,631
$
52,781,397
Option 1
Option 2
Option 3
Option 4
Annual Levy &
Franchise Fees &
Annual Levy
Assessments
Franchise Fees
Assessments
Bond Proceeds
$ 7,635,000
$ 7,635,000
S 8,415,000
$ 10,985,000
Term
10 Yrs
10 Yrs
10 Yrs
Mrs
Franchise Fees &
Payment Source
Levy
Levy &Sp Assess
Franchise Fees
Sp Assess
AnnualAmount
Levy
$1,000,000
$760,000
$0
$0
Special Assessments
$0
$242,000
$0
$330,000
Franchise Fees
$0
$0
$1,100,000
$1,100,000
Annual Increase on $400k Home
Levy
$78.48
$59.48
$0
$0
Increase over current city levy
6.12%
4.64%
0.00%
0.00%
Franchise Fee
$0
$0
$96
$96
increase over current city levy
0.00%
0.00%
7.48%
7.48%