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HomeMy WebLinkAboutJune 6, 202434: • fit . a • 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting June 6, 2024 6:00 P.M. Meet at Andover City Hall 1. Call to Order 2. Resident Forum 3. Approval of Minutes (4/28 Meeting, 4/18 Workshop, 5/2 Workshop) 4. Agenda Approval 5. Discuss 2025-2029 CIP - Park Capital Improvements 6. Discuss 2024 Movie in the Park 7. Outstanding Items 8. Chairs Report 9. Adjournment PARK AND RECREA TION COMMISSION WORK SESSION MEETING APRIL 18, 2024 MINUTES The Work Session Meeting of the Andover Park and Recreation Commission was called to order by Chair Strombeck on April 18, 2024, at 6:10 p.m., at the Andover City Hall, 1885 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Tracy Strombeck, Commissioners Bruckner Johnson, Jim Lindahl, Chuck Naughton, Liza Shafto and Shane Stenzel. Commissioners Absent: Commissioner Kristin Lackie Also Present: Parks & Streets Operations Manager Jason Baumunk Associate Planner Jake Griffiths ANDOVER FOOTBALL ASSOCIATION CONCEPT PLAN DISCUSSION Parks & Streets Operations Manager Jason Baumunk stated the Park and Recreation Commission is requested to discuss the concept plan presented by the Andover Football Association. Jason Strasser and Mark Ketchum from the Andover Football Association will be presenting a concept plan for a multi -use building on the small north field at Prairie Knoll Park. This is a preliminary discussion to see if there is support to pursue the project including obtaining accurate project costs, operation and maintenance costs, and logistics of operating the building. The Park and Recreation Commission is requested to discuss the concept plan with Andover Football Association and staff. Mr. Jason Strasser from Andover Football asking if the Park and Recreation Commission is willing to convert a park to an indoor practice facility to be funded and built by AFA and donated to the City. Chair Strombeck asked if it would be a dome and Mr. Strasser stated it was not. The field they are looking at is the small north field at Prairie Knoll Park. The field would be turf. The structure would be up year round. Different types of structures are being considered. At this point AFA is wondering if this is something the City would consider. It would be maintained as a partnership with the City and AFA. The proposal would be to donate the facility to the City and lease it for AFA. It would be available for other sports within the City in addition to football. Andover Park & Recreation Work Session Meeting Minutes —April 18, 2024 Page 2 Commissioner Stenzel asked if the parking lot would support the facility and Mr. Strasser stated it would. Typically the parking lot is not plowed in the winter months. Mr. Strasser stated all the football equipment would be moved to this facility from Prairie Knoll. Chair Strombeck stated the plan lacks a lot of details. Mr. Strasser stated they are just looking for an idea if this is feasible and they should proceed with planning. The Prairie Knoll north field fits the size required for the facility. Commissioner Stenzel asked what the usage is currently for that field and Mr. Baumunk stated football and lacrosse currently use that field for practice space. It is too small for games. Staff's position is that putting a building in a park it needs to be owned by the City. He asked if there is support for this project. The facility would be open for other activities and would need to be scheduled. The building will need to generate some revenue to cover expenses. Football has the shortest season. Commissioner Naughton asked if the other associations have indicated interest in such a facility. Mr. Strasser stated the other associations are spending large amounts of money at other facilities such as the National Sports Center or Adrenline. Mr. Mark Ketchum stated he coached at the high school for a number of years and have talked to other high school coaches who indicated interest in using this facility. The structure would be an open beam facility. It would be a Type 2 Engineered structure. Commissioner Naughton asked how all the equipment for all the sports could be stored in the facility. Mr. Strasser stated there would be storage within the facility. He asked if the parents would be asked to write a check up front prior to construction and Mr. Strasser stated that was not the plan. The other associations would be asked to contribute. If the facility was leased back to AFA they would have a person on staff to handle the scheduling. There would be enough other fields to handle practices for all associations still within the City. Mr. Baumunk stated there are 3 soccer fields the same size available that are not getting reserved for practices. Commissioner Shafto asked what the impact would be on other projects such as the warming house. Mr. Baumunk stated Prairie Knoll if not used for football storage that project would need to be revamped to remodel the inside of the building only. Commissioner Stenzel asked Mr. Baumunk if tonight's question is whether the Commission feels the facility would benefit the residents of Andover. There is much further discussion needed. Commissioner Stenzel stated he believes it would benefit the residents. Commissioner Lindahl stated this was originally considered in 2005 for a facility such as this as a dome. Mr. Strasser stated the cost of operating a dome is much higher than a fixed wall structure. The footprint would be 100 x 200 with a bump out for storage of 30 x 60 or 80. Commissioner Lindahl stated once this is built it will be too small. He is concerned Andover Park & Recreation Work Session Meeting Minutes —April 18, 2024 Page 3 with the general location and he would look at a field at Sunshine. Parking there would be an issue. Mr. Strasser stated Prairie Knoll was selected as the best option. AFA is looking for the City to partner by donating the land. Chair Strombeck asked if they would look for any financial contribution from the City. Mr. Strasser stated AFA would fund it entirely. The existing community center could not be utilized. Mr. Strasser stated Andover had a good reputation for football and summer camps could be done for youth. Mr. Strasser stated the cost is more than $1 M and they are ready to fund that. Mr. Merle Prochniak stated he was a long-time resident in Andover. He provided background on the Field of Dreams. The funding mechanism is not guaranteed through pull tabs. If not able to be funded it would go back on the City and the taxpayers. He stated this would have an impact on taxes. Many things need to be considered. The facility would need to be maintained. Chair Strombeck asked the Commissioners for their thoughts. A straw poll was requested from the Commissioners. All Commissioners were in favor philosophically of the project. Chair Strombeck was not in favor. She stated in the past projects such as this, the funding ran short and the City was approached for financial support. Mr. Strasser stated if a land purchase was needed the project would be more expensive and would be delayed substantially. Commissioner Lindahl stated the infrastructure is present in that park. A discussion of other constructed buildings that may be available was held. Mr. Strasser stated they will continue to plan the project and return to the Commission with more details at a later date. Chair Strombeck asked Mr. Baumunk if the building would meet Code and Mr. Baumunk stated it will need to go through the process. ADJOURNMENT Motion by Commissioner Shafto, seconded by Commissioner Stenzel, to adjourn the workshop meeting at 7:00 p.m. Motion carried on a 6-ayes, 0-nays, 1-absent vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary Timesaver Off Site Secretarial, Inc. PARK AND RECREATION COMMISSION MEETING — APRIL 18, 2024 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Strombeck on April 18, 2024, 6:00 p.m., at the Andover City Hall, 1885 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Tracy Strombeck, Commissioners Bruckner Johnson, Jim Lindahl, Chuck Naughton, Liza Shafto and Shane Stenzel. Commissioners Absent: Commissioner Kristin Lackie Also Present: Parks & Streets Operations Manager Jason Baumunk RESIDENT FORUM No one appeared to address the Commission. APPROVAL OF MINUTES March 21, 2024 Regular Meeting Motion by Commissioner Stenzel, seconded by Commissioner Shafto, to approve the March 21, 2024, Park Commission Regular Meeting minutes as presented. Motion carried on a 6-ayes, 0-nays, 0-present and 1-absent vote. March 21, 2024 Workshop Meeting Motion by Commissioner Stenzel, seconded by Commissioner Shafto, to approve the March 21, 2024 Park Commission Workshop Meeting minutes as presented. Motion carried on a 6-ayes, 0-nays, 0-present and 1-absent vote. April 4, 2024 Workshop Meeting Motion by Commissioner Stenzel, seconded by Commissioner Shafto, to approve the April 4, 2024 Park Commission Workshop Meeting minutes as presented. Motion carried on a 6-ayes, 0-nays, 0-present and 1-absent vote. Regular Andover Park & Recreation Commission Meeting Minutes — April 18, 2024 Page 2 APPROVAL OFAGENDA Motion by Commissioner Stenzel, seconded by Commissioner Naughton, to approve the April 18, 2024 Park Commission Regular Meeting Agenda as presented. Motion carried on a 6-ayes, 0-nays, and 1-absent vote. ALSO 1ST QUARTER REPORT Parks and Streets Operations Manager Jason Baumunk reviewed the Andover Park Activity Quarterly Report for January 1, 2024 — March 31, 2024 prepared by Laura Landes of the Anoka County Sheriff's Office was provided for Commission Consideration. PARK DEDICATION IMPROVEMENT FUND IsT QUARTER REPORT/FINANCE DEPARTMENT Parks and Streets Operations Manager Jason Baumunk provided the Quarterly review of the Park Improvement Fund including the Project Commitment Listing Report, Balance Sheet and Revenue and Expenditure Reports for the Park Improvement Fund as of March 31, 2024. OUTSTANDING ITEMS Parks and Streets Operations Manager Jason Baumunk reviewed the Outstanding Items Report: 1. On -going Projects: Mr. Baumunk reviewed Athletic fields were opened for use on Thursday, April 11, 2024. Staff was able to get on the ag-lime infields to grade and drag them, touch up pitching mounds and install bases and pitching rubbers. A contractor is scheduled to repair and resurface the tennis courts at Northwood West Park. Crack repairs will be made, and new surfacing will be applied. One court will be converted into two pickleball courts. 2. Updates on 2024 Park CIP Projects: Pine Hills Multipurpose Building — This project is on the 4/16/24 City Council agenda for final approval. If it is approved, the project is expected to start late summer or fall of this year. New Trail Segment Along Crosstown — The new proposed trail segment along the south side of Crosstown Boulevard from Bluebird Street to Xeon Street is currently out for bids. Project is expected to start in mid -June. Irrigation Improvements — Irrigation improvements in Sophie's South and Hickory Meadows Parks are planned for spring of 2024. Work has started with an irrigation contractor on the addition at Sophie's South Park. Hickory Meadows installation will be done in-house by Parks Staff and that design plan is currently being put together. Regular Andover Park & Recreation Commission Meeting Minutes — April 18, 2024 Page 3 Hills of Bunker Lake West Parking Lot Paving — The contract for this project was awarded and the preconstruction meeting is scheduled for April 18. This project is being done in conjunction with the Full Depth Reclamation roadway project planned for the surrounding neighborhood. Bids came in much lower than anticipated for the parking lot. 3. Other Items of Interest New Trail Segment Along Coon Creek — The easement has been secured and a DNR Local Trail Connection Grant will be applied for in March of 2024. GameTime Playground Grant — The grant was awarded and the three playground replacements for 2024 have been delivered. All three are comparable in size to our standard neighborhood playground structures. 4. Parks Maintenance Update: Mr. Baumunk reviewed the Weekly Parks Maintenance for 3/25/24, 3/29/24, and 4/5/24. OTHER ITEMS OR UPDATES — NONE. CHAIR'S REPORT Chair Strombeck noted the Library System has park backpacks available. ADJOURNMENT Motion by Commissioner Stenzel, seconded by Commissioner Lindahl, to adjourn the meeting at 6:10 p.m. Motion carried on a 6-ayes, 0-nays, and 1-absent vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary TimeSaver Off Site Secretarial, Inc. PARK AND RECREA TION COMMISSION WORK SESSION MEETING MAY2, 2024 MINUTES The Work Session Meeting of the Andover Park and Recreation Commission was called to order by Vice Chair Stenzel on May 2, 2024, at 6:00 p.m., at the Andover City Hall, 1885 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Vice Chair Shane Stenzel Commissioners Bruckner Johnson, Kristin Lackie, Jim Lindahl, Chuck Naughton, and Liza Shafto. Commissioners Absent: Chair Tracy Strombeck Also Present: Parks & Streets Operations Manager Jason Baumunk Associate Planner Jake Griffiths PARK DESIGN FOR FIELDS OF WINSLOW COVE EAST PARK Parks & Streets Operations Manager Jason Baumunk stated the Parks and Recreation Commission is requested to continue discussion on the design for the new park scheduled to be installed in 2025 at the Fields of Winslow Cove East Park. A parcel of park land located in the Fields of Winslow Cove development is identified in the Capital Improvement Plan to be completed in 2025. This park land is 0.9 acres in size and would be classified as a neighborhood park. Average playground size for a medium neighborhood park is 2500-3500 square feet. 3000 sq/ft is used for cost estimates. Items to be discussed for this park include: • Playground, Installation, Wood -Fiber Mulch, Concrete - $107,000 • Irrigation — Estimated from similar projects - $20,000 • Hydro -Seed - $5,000 • Bench behind trail, picnic table and pad, sidewalk - $6,000 • Park Sign - $500 • Trees - $5,000 • Total cost estimate $143,500 The current CIP shows $150,000 identified for this project. Once a design is completed, cost estimates will be obtained to complete the project and the budget can be evaluated. A Andover Park & Recreation Work Session Meeting Minutes — May 2, 2024 Page 2 photograph of the area indicating the location of the park was provided for Commission review. There is potentially a grant available for a pollinator/wild flower area in the park. Mr. Baumunk suggested $170,000 be used to include contingency. The consensus was approval from the Commission. DESIGN OF KELSEY RO UND LAKE PARK MASTER PLAN ITEMS Parks and Streets Operations Manager Jason Baumunk stated the Park and Recreation Commission is requested to continue discussing the design of the master plan items at Kelsey Round Lake Park. The master plan identifies several improvements to the Kelsey Round Lake Park. A copy of the Master Plan was provided for Commission review. The current CIP has $50,000 in 2025 for design and 2026 has master plan additions including a building with bathrooms, wayfinding and interpretive signs $180,000. The $50,000 in design can most likely be incorporated with the cost of a pre-engineered building like the one scheduled for Pine Hills North Park. For comparison, the total cost of the shelter at Pine Hills North Park is $425,000. The information that City Council member Valerie Holthus put together for the interpretive signs was included. Information for 10 signs was provided along with background information on the area. The Commission should look over the information and discuss how and where the information should be displayed to determine how much funding needs to be allocated to the signs. The 2025-2029 CIP has a total of $230,000 identified for master plan improvements funded by the Park Dedication Fund. Staff will get updated cost estimates once decisions on improvements are made. Mr. Baumunk asked what does the Commission want the shelter and bathroom area to look like as one building or two separate buildings. Mr. Baumunk indicated on a drawing where the vault bathrooms could be located. Vice Chair Stenzel suggested the bathrooms could be closer to the parking lot or to the north. The consensus was to get prices on the shelter and plan for the bathrooms to the north. The suggestion was to put the signs in a kiosk in the shelter on the different posts. A grant will be applied for to redo all the trails within the park. The Commission was requested to think about what they would like signs to look like. 2 02 5-2 02 9 CIP PARK CAPITAL IMPROVEMENTS Parks and Streets Operations Manager Jason Baumunk reviewed the Park and Recreation Commission is requested to continue discussing the 2025-2029 Park Capital Improvement Plan (CIP). The target date for the draft CIP is Friday, June 7. The Commission should review the future improvements in zones A-D and determine what projects should be Andover Park & Recreation Work Session Meeting Minutes — May 2, 2024 Page 3 considered for the next 5 years. Depending on what the Commission recommendations are for projects, the Finance Department has indicated to staff that the ending fund balance for each of the 5 years should have a minimum positive balance of $50,000 or more. Improvements are funded by the Park Dedication Fund. Mr. Baumunk reviewed details of the pickle ball courts. There is approximately $2M available now. A possible design for the pickle ball courts was shown to the Commission. Commissioner Lindahl suggested we get bids now. A couple of benches and picnic tables would be nice under the shelter. There is a berm started with leftover materials. The original cost estimate was done three years ago. The amount should be $500,000. The basketball court at Sunshine will be redone and add a fence along with heavy duty backboards. It was suggested lighting should also be added and it was decided not to since the park closes at 10:00 p.m. There are parking lot lights. Currently Identified in the Draft 2026-2029 CIP with changes indicated in Bold are: 2025 • Park at Fields at Winslow Cove - $150,000. This is a new park that is identified in the development plans. • Prairie Kaoll Building Expen"epinee $170,000 plus eontribution from AndeveF Football Remove peF PaFk Commission needs to be r-eview4ed b the City Couneil Pr-ojeet eost estimates eame baek higher- than anfleipated. • Kelsey Round Lake Park Shelter- with Bathrooms Design $50,000-. • Contribution to ACC - $159,107. Final payment for the ACC expansion contribution. • Annual Misc. Projects - $25,000 Ask to raise to $35,000. • Pickle Ball Complex — From the 2021 Pickleball Study, staff will get updated quotes if added to the CIP - $455,000. o Raise to $500,000 for 6 courts plus shade structure. • Sunshine Basketball Court Improvements — Sport Court surfacing, fencing and improved backboards. Possible lighting as well - $35,000. o Court Surfacing - $20,000 o Upgrade Backboards - $7,500 o Light upgrade and/or Fencing. • Kelsey Round Lake Park Master Plan Additions, Building with Bathrooms, Wayfinding, and Interpretive Signs — TBD $180,000. 2026 • Annual Misc. Projects - $25,000. • Kelsey Round Lake Park Master Plan Additions. Building w/Bathrooms, Wayfinding and Interpretive Signs — TBD $180,000. • Skate Park Expansion - $50,000 identified in the Park Dedication Study. Skate Parks are $50-$55 sq ft estimated - $100,000 to expand 35' to the south. o QR Code survey at Park planned for 2024 Season. Andover Park & Recreation Work Session Meeting Minutes — May 2, 2024 Page 4 • Sunshine Parking Lot Lights, West and South Lots - $30,000. Zone gPr-ejeeTBD e, 00,000 Oakview Park Irrigation - $20,000 2027 • Zone A Projects TBD - $150,000. • Annual Misc. Projects - $25,000. • Pine Hills North Master Plan Additions — TBD $100,000. 2028 • Annual Misc. Projects - $25,000. • Pleasant Oaks Sidewalk — ADA Access trail from the street to the playground - $4,000. • Zone D - $100,000. 2029 o Annual Misc. Projects - $25,000. Parking Lots to Pave: Hawkridge, Timber Trails, Strotman, Lunds, Northwoods West. Maintenance requests parking lots be paved to avoid having to grade them weekly. A gate could be put at the City Hall park. Bids for Andrews Park Pickleball Courts were provided for Commission Review ranging from $474,986.50 - $548,403.70. The apparent low bidder for the base bid is Bituminous Roadways, Inc. with a base bid of $420,233.00 with an alternate bid of $70,000. The apparent low bidder for the base bid and bid alternate is New Look Contracting, Inc. with a base bid of $420,986.50 with an alternate bid of $54,000 for a total bid of $474,986.50. Drawings of the proposed courts was provided for Commission review. Mr. Baumunk will move forward to get bids on the projects discussed. ADJOURNMENT Motion by Commissioner Lindahl, seconded by Commissioner Johnson, to adjourn the workshop meeting at 6:30 p.m. Motion carried on a 6-ayes, 0-nays, 1-absent vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary Timesaver Off Site Secretarial, Inc. NDO VE..R* 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer�� FROM: Jason Baumunk, Parks & Streets Operations Manager SUBJECT: 5. Discuss 2025-2029 CIP Park Capital Improvements DATE: June 6, 2024 INTRODUCTION The Park and Recreation Commission is requested to continue discussing the 2025-2029 Park Capital Improvement Plan (CIP). DISCUSSION The target date for draft CIP is Friday June 7th. The Park and Recreation Commission should review the future improvements in zones A-D and determine what projects should be considered for the next 5 years. Attached is what was previously identified in the CIP for 2025-2028 and the draft of the 2025-2029 CIP including the items discussed at previous meetings. BUDGET IMPACT Depending on what the Commission recommendations for projects, the Finance Department has indicated to staff that the ending fund balance for each of the 5 years should have a minimum positive balance of $50,000.00 or more. Improvements are funded by the Park Dedication Fund. ACTION REQUIRED The Park and Recreation Commission is requested to continue discussions on the draft of the 2025-2029 Parks Capital Improvement Plan. Respectfully submitted, Jason Baumunk Attachments: 2024-2028 Current CIP, 2025-2029 DRAFT CIP Park Improvements, Currently Identified in the 2024-2028 CIP 2025 • Park at Fields at Winslow Cove - $150,000. This is a new park that is identified in the development plans. • Prairie Knoll Building — Expand/Replace $170,000 plus contribution from Andover Football. —Project cost estimates came back higher than anticipated. • Kelsey Round Lake Park Shelter with Bathrooms Design - $50,000 • Contribution to ACC - $159,107. Final payment for the ACC expansion contribution • Annual Misc. Projects - $25,000 • Pickle Ball Complex - From the 2021 Pickleball Study, staff will get updated quotes if added to the CIP - $455,000 • Sunshine Basketball Court Improvements. — Sport Court surfacing, fencing and improved backboards. Possible lighting as well - $35,000 2026 • Annual Misc. Projects - $25,000 • Kelsey Round Lake Park Master Plan Additions. Building w/Bathrooms, Wayfinding, and Interpretive Signs — TBD $180,000 • Skate Park Expansion — $50,000 identified in the Park Dedication Study. Total TBD. Working on options, $50-$55 sq ft estimate - $100,000 • Sunshine Parking Lot Lights, West and South Lots - $30,000 • Zone B Projects TBD - $100,000 2027 • Zone A Projects TBD - $150,000 • Annual Misc. Projects -$25,000 • Pine Hills North Master Plan Additions — TBD $100,000 2028 Annual Misc. Projects - $25,000 Pleasant Oaks Sidewalk —ADA Access trail from the street to the playground. $4,000 Zone D - $100,000 DRAFT 2025-2029 CIP — Changes in Bold 2025 • Park at Fields at Winslow Cove East - $150,000. ($143,500 cost estimate) • Prairie Knoll Building Expand/Repinee $170,000 plus eontr-ibution from Ando Football. Remove per- Park Commission needs to be reviewed by the 0 Kelsey Round Lake PaFk ShelteF with Bathrooms Design $50,000 • Contribution to ACC - $159,107. Final payment for the ACC expansion contribution • Annual Misc. Projects - $25,000 Ask to raise to $35,000 • Pickle Ball Complex - From the 2021 Pickleball Study- $455,000 o Raise to $500,000 for 6 courts plus shade structure • Sunshine Basketball Court Improvements. —Sport Court surfacing, fencing and improved backboards - $35,000 o Court Surfacing - $20,000 o Upgrade Backboards - $7,500 o Light upgrade and/or Fencing - $25,000430,000 2026 • Annual Misc. Projects - $25,000 • Kelsey Round Lake Park Master Plan Additions. Building w/Bathrooms, Wayfinding, and Interpretive Signs — TBD $180,000 • Skate Park Expansion — $50,000 identified in the Park Dedication Study. Total TBD. Skate parks are $50-$55 sq ft estimated - $100,000 to expand 35' to the south o OR Code survey at Park planned for 2024 Season. • Sunshine Parking Lot Lights, West and South Lots - $30,000 (Update costs in 2025) •—ZoneB Pr-eje Oakview Park Irrigation - $20,000 • Pave Hawkridge Parking Lot - $150,000 2027 • Annual Misc. Projects - $25,000 • Zone A Projects TBD - $150,000 • Pine Hills North Master Plan Additions —TBD $100,000 • Pave Timber Trails Parking Lot - $52,000 2028 • Annual Misc. Projects - $25,000 • Pleasant Oaks Sidewalk —ADA Access trail from the street to the playground. $4,000 • Zone D - $100,000 2029 • Annual Misc. Projects-$25,000 • Parking Lot Paving TBD - $100,000 • Zone C Improvements TBD $150,000 Parking Lots to Pave: Hawkridge, Timber Trails, Strotman, Lunds, Northwoods West 9 C I T Y 0 F *VNNDOVEA 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer�� FROM: Jason Baumunk, Parks & Streets Operations Manager SUBJECT: 6. Discuss 2024 Movie in the Park DATE: June 6, 2024 INTRODUCTION The Park and Recreation Commission is requested to discuss the 2024 Movie in the Park date or dates, time, and select movies to be shown. DISCUSSION The Park & Recreation Commission is requested to discuss when they would like to do movie in the park in 2024, and which movie or movies. The following are the current dates the movie screen is reserved. • June 7th — Champlin • June 8th — Ramsey • July 26th — Ramsey • August 30th — Ramsey • September 61h — Champlin In 2023 the event was held on Saturday September 161h. Discussions were to move it to a Friday night instead. BUDGET IMPACT City Council has identified $10,000 in funding for programming opportunities in the Parks each year. This event is estimated at $1,500 depending on the movie selection. ACTION REQUIRED The Park and Recreation Commission is requested to discuss the Movie in the Park event and determine date or dates, and movie selections. Respectfully submitted, Jason Jason Baumunk 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineerlb-f-S FROM: Jason Baumunk, Parks & Streets Operations Manager SUBJECT: 7. Outstanding Items DATE: June 6, 2024 Current items as of 05/31/24 ON -GOING PROJECTS - • Athletic fields are getting heavily used and turf is looking great. • A contractor is scheduled to repair and resurface the tennis courts at Northwood West Park. Crack repairs will be made, and new surfacing will be applied. One court will be converted into two pickleball courts. UPDATES ON 2024 PARK CIP PROJECTS • Pine Hills Multipurpose Building - Plans were reviewed by staff and are waiting for the contractor to address and respond to some of the comments. • New Trail Segment Along Crosstown - The new trail segment project along the south side of Crosstown Boulevard from Bluebird St. to Xeon St. has been awarded to North Valley Inc. The pre -construction meeting was held this week and work is tentatively scheduled to start early July and be completed mid -August. • New Trail Segment Along 7' Ave - This trail is being constructed with the 2024 Street Reconstruction project. Work has started on this trail and is expected to be completed in July. • Irrigation Improvements - Irrigation improvements in Sophie's South and Hickory Meadows Parks were planned for spring of 2024. Work was completed by the irrigation contractor on the addition at Sophie's South Park. Staff will make the final connections and adjust the system shortly. Hickory Meadows installation will be done in-house by Parks Staff and that design plan is currently being put together. • Hills of Bunker Lake West Parking Lot Paving -This project is being done in conjunction with the Full Depth Reclamation roadway project planned for the surrounding neighborhood. Bids came in much lower than anticipated for the parking lot. Work has started and is expected to be completed by the end of July. The baseball field there will remain closed during construction. • GameTime Playground Grant - The grant was awarded and the three playground replacements for 2024 have been installed. Shady Knoll Park and Oakview Park are completed and open. Woodland estates has had the concrete boarder completed, equipment installed, and will have the engineered wood fiber mulch installed this week. OTHER ITEMS OF INTEREST • New Trail Segment Along Coon Creek — The easement has been secured and a DNR Local Trail Connection Grant was applied for in March of 2024. If you have any questions or comments regarding any of the items mentioned above, or any items relating to parks or projects, feel free to contact Jason Baumunk or Dave Berkowitz. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e-mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. WEEKLY PARKS MAINTENANCE UPDATES 5/ 10/24 • Trash Cycle. • Athletic fields mow cycle. • Dragging ballfields. • Continued with irrigation Start-ups. • Neighborhood Parks mow cycle. • Finished playground removal Shady Knoll Park. • Delivered playground equipment to Oakview and Shady Knoll Parks for installation. • Weed spraying at playgrounds. • Trails were mowed. 5/31 /24 • Trash Cycle • Athletic Fields mow cycle • Dragging ballfields • Irrigation Repairs • Neighborhood Parks mow cycle • Woodland Estates playground Installation • Prepare for ABA Tournament at Sunshine Park Respectfully submitted, Jason Baumunk