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HomeMy WebLinkAboutCC July 6, 1999 C.) '\ 1685 CROSSTOWN BOULEVARD NW. . ANDOVER. MINNESOTA 55304 . (612) 755-5100 CITY of ANDOVER ~ Regular City Council Meeting - Tuesday, July 6,'1999 agenda Call to Order Resident Forum Agenda Approval Consent Agenda Approval of Minutes Discussion Items 1. Variance/1297-142nd Avenue NW/Dan DeKok Continued 2. Accept Petition/99-271M00re's Estates & Adjacent Areas 3. Award Bid/Chesterton Commons N. (98-36)/Cambridge Estates 2nd (98-33)/ Chesterton Commons 3rd (98-34) 4. Approve Preliminary PlatlWoodland Meadows Third Addition/Woodland Development Corp.woodland 5. Review Sketch Plan/Sunset Ridge/D.H. Land Company sunset 6. Discuss Grey Oaks Issues greyoaks 7. Select Interview Date for Fiscal Consultant fiscal 8. Discuss Intersection of Bunker Lake Blvd. & Crooked Lake Blvd. intersec Staff. Committe, Commission 9'. Reschedule Special City Council Meeting/Zoning Ordinance Task Force/Zoning Ord. Review reschedule 10. Schedule EDA Meeting eda Non-Discussion/Consent Items i I. Temporary Mobil Home Permit Extension mobilhome 12. Approve Waiving Fees/Softball Toumament/North Suburban Mutual Aid softball 13. Approve Plans & Specs/98-22A/Well Pumphouse #7 apr9822a 14. Award Bid/98-27/Fox Hollow bid9827 15. Approve Plans & Specs/94-30C/City Hall Parking Lot Lighting apr9430c 16. Approve Plans & Specs/94-30B/City Hall Parking Lot Reconstruction apr9430b 17. Approve Plans & Specs/98-11A/Jay Street NW /Landscaping apr981la 18. Approve Amended SUP/ 1657 161st Avenue NWIPrairie Oak Community Church prairie 19. Approve Meeting Date Change/ASUP/Becks Auto becks 20. Approve Ordinance No. 229B Amendment/Parks parks 21. Approve Comprehensive Plan Submittal Extension compplan 22. Approve Purchase of Public Hearing Notification Signs signs 23. Amend Fee Schedule fee 24. Approve Purchase of Half Section Map Books halfsect 25. Approve Auto Recycling Yard License/ Anoka Auto Wrecking/1775 Bunker Lake Blvd. NW Autoyard 26. Personnel Policy Sec. 12. (a)/Work Hours workhours 27. Approve Final Payment/97-12/Wells #7 & #8/Test Wells fpay9712 28. Approve Garbage Hauler License license 29. Accept Partnership Award for Tri-City GIS gis 30. Approve Quote/Howard R. Green/Water Distribution System Model Update water '\ 31. Update on Lakeview Terrace Traffic Neighborhood Meeting/99-26 updt9926 ) 32. Accept DNR Community Forest Health Grant grant Mayor/Council Input Payment of Claims Adjournment Bookmark Name minutes dekok pet9927 award bid CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ., AGENDA SECTION DATE: July 6, 1999 ORIGINATING DEPARTMENT / APPROVAL OF MINUTES City Clerk o.u. ITEM NO. Approval of Minutes The City Council is requested to approve the following minutes: June 8, 1999 Special Meeting Oacobson absent) June 15, 1999 Regular Meeting Oohnson absent) , / J , / '\ \. J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION J DATE: Julv 6.1999 AGENDA SECTION ORIGINATING DEPARTMENT Discussion Planning Jeff Johnson ITEM NO. Variance (Continued) Dan and Kamala DeKok Y.97 142nd Avenue NW Reauest The City Council is asked to review the variance request of Dan and Kamala DeKok to allow for the placement of a shed to encroach 23 1/2 feet into the thirty-five (35) foot sideyard setback from the street on the property located at 1297 142nd Avenue NW. As you are aware, at the June 15, 1999 City Council meeting, the item was tabled at the request of the applicant until a full Council is present. Attachments \ Resolutions (Approval/Denial) June 15, 1999 City Council Meeting Minutes Letter from Applicant Requesting Extension of Time , CITY OF A...~1)OVER COUNTY OF .t\1"fOK..~ STATE OF ~fI~f~""ESOTA ( ) RESOLUTION NO. A RESOLUTION GRANTING THE VARIANCE REQUEST OF DAN AND lCAJ.'vfALA DEKOK TO ORDINANCE NO.8, SECTION 6.02 WHICH REQUIRES A THIRTY-FIVE (35) FOOT SIDEY ARD SETBACK FROM THE STREET AND TO ALLOW FOR THE PLACEMENT OF A SHED TO ENCROACH TWENTY-THREE AND ONE-HALF (23 1/2) FEET INTO THE SIDEY ARD SETBACK FROM THE STREET ON THE PROPERTY LOCATED AT 1297 142ND AVENUE NW LEGALLY DESCRIBED AS LOT 2, BLOCK 2 CREEKVIEW CROSSING. WHEREAS, Dan and Kamala DeKok have requested a variance to Ordinance No. 8, Section 6.02 which requires a thirty-five (35) foot sideyard setback from the street to allow the placement of a shed encroaching twenty-three and one-half (23 1/2) into the sideyard setback from the street on the property located at 1297 142nd Avenue NW, legally described as Lot 2, Block 2, Creekview Crossing. \VHEREAS, the Planning and Zoning Commission has reviewed the request and J has determined that said request meets the criteria of Ordinance No.8, Section 5.04; and WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the variance request. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby agrees v.ith the recommendation of the Planning and Zoning Commission and hereby approves the variance requested by Dan and Kamala DeKok to Ordinance No.8, Section 6.02 which requires a thirty-five (35) foot sideyard setback from the street and to allow the placement of a shed to encroach twenty-three and one- half (23 1/2) feet into the sideyard setback from the street on the property Located at 1297 142nd Avenue NW, legally described as Lot 2, BLock 2, Creekview Crossing. Adopted by the City Council of the City of Andover this _ day of ,1999. ATTEST: CITY OF ANDOVER \. ) Victoria V olk, City Clerk J. E. McKelvey, Mayor l ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION NO. A RESOLUTION DENYING THE VARIANCE REQUEST OF DAN AND KAMALA DEKOK FOR THE PLACEMENT OF A 10' X 10' = 100 SQUARE FOOT ACCESSORY STRUCTURE TO ENCROACH TWENTY-THREE AND ONE-HALF (23 ~) FEET INTO THE THIRTY-FIVE FOOT SIDEY ARD SETBACK FROM THE STREET (AS PER ORDINANCE NO.8, SECTION 6.02) ON THE PROPERTY LOCATED AT 1297 l42ND AVENUE NW LEGALLY DESCRIBED AS LOT 2, BLOCK 2, CREEKVlEW CROSSING. WHEREAS, Dan and Kamala DeKok have requested a variance to Ordinance No. 8, Section 6.02 which requires a thirty-five (35) foot sideyard setback from the street to allow the placement of a shed encroaching twenty-three and one-half (23 ~) feet into the sideyard setback from the street on the property located at 1297 l42nd Avenue NW, legally described as Lot 2, Block 2, Creekview Crossing. " WHEREAS, the City Council has reviewed the request and has determined that said request does not meet the criteria of Ordinance No.8, Section 5.04 in the fact that no hardship exists due to the unique shape or topography of the property which would preclude the property owner reasonable use of his /her property; and . / WHEREAS, the Planning and Zoning Commission recommends to the City Council denial of the variance request. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby disagrees with the recommendation of the Planning and Zoning Commission and hereby denies the variance requested by Dan and Kamala DeKok to place a 10' x 10' = 100 square foot accessory structure to encroach twenty-three and one- half (23 ~) feet into the sideyard setback from the street on the property located at 1297 l42nd Avenue NW, legally described as Lot 2, Block 2, Creekview Crossing. Adopted by the City Council of the City of Andover this _ day of ,1999. ATTEST: CITY OF ANDOVER '\ \ ) Victoria V olk, City Clerk 1. E. McKelvey, Mayor Regular Andover City Council Meeting / Minutes - June 15. 1999 Pug/! .J VARIANCE/1297 142ND A VENUE NW/DAN DEKOK. CONTINUED Mr. Carlberg explained the City Council tabled this item on June 1 to allow Staff to research if other variances of this nature have been granted in the past. Dan and Kamala DeKok have requested a variance to allow the placement of a shed to encroach 23 Y2 feet into the 35-foot sideyard setback from the street. Since 1976 there have been three variance applications for accessory structures withi:1 the sideyard setbacks from the street. The request of Richard Beckes in 1991 was denied, citing there was an alternate location for the shed on the property that would meet all applicable setbacks without a variance. The request of Jeff Boshea in 1989 was approved. The hardship cited was due to the topography of the land and the location of the future right-of-way adjacent to the property. The garage was placed 77 feet from the street. The application of Lloyd Reimann in 1976 . was dismissed based on a decision by the City Attorney referencing the ordinance provisions of Ordinance 8, Section 4.05(D) and Section 4.05(E). This provisions required a garage be oriented to face a public right of way providing it does not have less than the minimum required setback for the principal structure: as measured from the lot line. Also accessory buildings are not to be located within JO feet from the side and rear lot lines. Because of the proposed location of the Reimann g,ua:;e. the City Attorney concluded a variance would not be needed. That request for the placement " of a garage differs from the DeKok request regarding the placement of a shed. . / Mr. Carlberg also noted that in 1997. Ordinance 8, Section 4.05(E) was amended to require all detJched structures located on comer lots meet the sideyard setb:::ck requirements in Section 6.02. The Building Department and Planning and Zoning Department have worked closely over the years to en~ure that unitormity is met for all attached and detached structures. About a year or two after Mr. DeKok's development was constructed. the City changed its minimum standard for comer lots from 90 feet to 100 feet, realizing an additional 10 feet is necessary to provide an adequate buildable area on the lot. Councilmember Jacobson stated the criteria for a variance has to do with the hardsbip of the land and net a hardship created by the property owner. Mayor lvfcKelvey felt that the smaller lot would be a hardship ar.d was partially caused by the layout of the development and partially by the construction ofthe swimming pool. He would rather see the shed in the back yard than have a snowmobile trailer pulled back there for storage or the shed put on axles, both of\\ihich would be legal but would be unsightly. The shed is inside the fence and cannot even be seen. Based on that, he m:lde the tollo\\iing motion: \ , ) iUotion by McKelvey. Seconded by Orttel, that the building be permitted to stay on the property since it is inside the six-foot fence until the time that Dan and Kamala DeKok move from that property. At that time they would have to remove the building. DISCUSSION: Councilmember Jacobson again argued there is no hardship per the ordinance criteria. He felt the motion is circumventing thl: ordinance. Mayor l\kKelvey stated this would aHow the shed to remain but a vari:lnce would not be granted, so no precedent would be set. / Regular Andover City Co.mci/ Aleeting Afinutes - June 15. 1999 Pa"!:!5 .., (VariancelI297 I-/2nd Avenue NW. Dan DeKok. Continued) Dan DeKok, 1297 I 42nd Avenue NW - stated Planning and Zoning Commissioner Apel felt this was a reasonable use of the land because of the privacy fence. The sight lines are not impacted. The Commission also recommended approval of his request finding it meets the conditions established in Ordinance 8, Section 5.04 regarding the sight lines and uniformity. Mayor McKelvey stated there have been discussions about not allowing six-foot fences on corner lots. He thought the proposal is to allow no more than four-foot high fences on corner lots. Right now six-foot fences are allowed all the way out to the property line. Any ordinance change would not be retroactive. Mr. DeKok stated his lot is the minimum size of 90 feet across the front and 130 feet deep. If it were 100 feet wide which is now required, he would be able to build a third stall onto his garage and would no longer need the shed. He argued there are very few corner lots of that minimum size, as most of the other lots in the neighborhood are deeper; so it is unlikely this type of request would ('ccar again. Even the City realized that size lot "vas too small because it changed to 100 feet shortly after his development was put in. He felt the Council should consider the size of the lot. / Attorney Hawkins stated procedurally the Council has to either approve or deny the variance request and set out the reasons for doing so. He questioned the motion on the floor, asking what standards \\'i!! the City use to allow' someone else to do the same thing. He'd rather see any change be done by amending the ordinance rather than not enforcing the ordinance and allowing the structure to remain as long as the owner stays on the property. i\.fayor McKelvey and Councilmember Orttel withdrew the Motion and the Second. Motion by Jacobson. Seconded by Knight. to deny the variance request. DISCUSSION: Correct the proposed resolution: Second .. WHEREAS, the Council has reviewed the request and has determined that said request does not meet the criteria of Ordinance No.8, Section 5.04..." "NOW, THEREFORE. BE IT RESOLVED that the City Council of the City of Andover hereby disagrees with the recommendation of the Planning and Zoning Commission and hereby denies the variance..." Mr. DeKok asked if there could be some wording that would ret1ect the size of the lot meeting the old requirements. There have only been three requests for similar variances since 1976. It is difficult to see that this \vill be a major problem. According to the ordinance, there is no place else that he can place the shed on his property. He did not think he was being unreasonable in asking for a place to store his la....n mower. pool equipment, wheel barrel, etc. Even without the pool, the buildable area in his back yard "vould be only 40 feet wide. He would have to place the shed in the middle of the yard. which would eliminate even an open space to play catch with his children. There was enough concern by the City on the size of the lot that it even changed the minimum requirements .I throughout the City. Council member Jacobson called the question. Motion fails on a 2- Yes (Jacobson, Knight), 2-No (McKelvey, Orttel) vote. . / R.:guiar Andove;' City Council Afeeting Minutes - June 15. 1999 Page 6 (Variance/I297 l./2nd Avenue NW. Dan DeKok. Continued) Cotmcilmember Ornel noted it appears at the time the ordinance was written, the interest was on the setback requirements for safety purposes. Now it appears it is more for uniformity. Mr. Carlberg stated they are trying to maintain setbacks for uniformity and aesthetics in addition to the safety and traffic issues. Motion by Jacobson, Seconded by Orttel, the Resolution approving the variance. Motion fails on a 2-Yes (McKelvey, Orttel), 2-No (Jacobson, Knight) vote. Councilmember Knight stated he understood Mr. OeKok's position but stated the Council is in a box. This cannot be approved without changing the ordinance or the ordinance will become null and void for all practical purposes. Attorney Hawkins advised the item be tabled until there is a full Council. Motion by McKelvey, Seconded by Knight, to table this until there is a full Council. DISCUSSION: Mr. Cariberg suggested the applicant ma.~e a formal request to table the item to avoid a problem with the 60-day provision. I Mr. DeKok verbally requested the item be tabled. He stated he will also present the request in writing. Motion carried on a 4- Yes, I-Absent (Johnson) vote. RESIDEi\T FORUM, REVISITED Dan Johnson asked for a response to his comments made at the Resident Forum regarding his feeling that developers are controlling the City Council. There is so much development. Wnat was to be large lots are now developed into urban lots. Marginal land and wetland areas are being developed. The article talked about not letting that happen, but it is happening now. Councilmember Orttel statr~d the Council and Staff do talk to developers 0:1 a day-to-day basis regarding their developments. The strategy for development in the City, however, is done by a Comprehensive Plan which is approved by the residents. That Plan is updated every 10 years or so and plans out where development is to go. A few years ago the Legislature changed that Plan from being a guide to the law which the City must follow. Residents are on the cor.illlittee th~t draws up that plan, which is available for anyone to view. Surveys are done to determine what the residents want. He stated the Cit:, did put its foot down in the 1970s regarding development and did develop in an orderly fashion a5 compared to what other cities are doing. He acknowledged then traffic is a problem that has not kept up with development. Councilmember Knight stated his comments were directed toward the t'c)mlCr Metropolitan Council. Yes, there is pressure to develop. That is natural. . , , J Re: Daniel and Kamala DeKok 1297 142nd Ave. NW Andover, MN 55304 6-18-99 We have decided to waive our right to a sixty day review period on the issue of our shed at above address. Thank You, Dan DeKok Kamala DeKok / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , , DATE: Julv 6,1999 AGENDA SECTION Discussion Item ORIGINATING DEPARTMENT Todd Haas, /~ Engineering~ ITEM NO. Accept Petition/99-27/Moore's Estates & Adjacent Areas ~. The City Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of a feasibility report for the improvement of sanitary sewer, watermain, streets and storm sewer for Projects 94-6/99-27, Moore's Estates and adjacent areas. Note: The City Council may want to consider having the City Engineer schedule a meeting with the neighborhood to discuss the Chapter 429 process and the potential concerns of the Council prior to preparing the feasibility report. The other option is to prepare the feasibility report and submit the report to the City Council for review/comment and then schedule a meeting with the neighborhood to go over the costs and/or concerns of the Council. ., , I The residents have petitioned for the improvements of sanitary sewer, watermain, streets and storm sewer. Storm sewer will be necessary for the area. .41 Cheri Nechodom of 15890 Sycamore Street NW circulated the petition. The petition was circulated due to a couple older septic systems that are failing in the neighborhood including Cheri's. Since the sanitary sewer is relatively close to the neighborhood (west of railroad tracks) and some point in the near future sewer could serve the area, Cheri felt maybe if is more feasible to have the improvements brought in now rather than later as it will be more difficult to receive support from the neighborhood if the systems are rebuilt. The problem that currently exists with serving this area with sanitary sewer is that there are other properties that have not developed to allow the extension of the sewer to this area. This area is proposed to be included in the Bluebird trunk sanitary sewer system. Attached is a drawing indicating the existing Bluebird trunk sewer. In the past, the City Council has not "leap frogged" to serve undeveloped property. The Moore's Estates and adjacent areas are mostly developed in a rural type setting. Some of the existing larger lots in the development have a potential to subdivide their property and estimate of units for each existing parcel. This area is somewhat similar to Hartfiel's Estates where there were a number of small lots and homes were built on every other lot with septic systems and wells. " In reviewing the petition, the property at 939 Crosstown Boulevard NW has the potential of 11 units. With the parcel included in the petition the estimate results would be as follows: ./ Total number of estimated lots within the proposed area - 50 Number in favor of improvement - 15 Number against - 23 Unavailable - 12 .> If 939 Crosstown Boulevard NW is removed or excluded from the petition the total estimated lots within the proposed area would be as follows: Total number of estimated lots within the proposed area - 39 Number in favor of improvement - 15 Number against - 12 Unavailable - 12 In either case there is not 50% in favor of the project which has typically been required by the City Council in the past. The City Council can approve the petition on a 3/5 vote but there must be 35% or more in favor of the improvements based on front footage. , \ - / , / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF SANITARY SEWER. WATERMAIN. STREETS AND STORM SEWER , PROJECT NOS. 99-27, IN THE AREA OF MOORE'S ESTATES AND ADJACENT AREAS. WHEREAS, the City Council has received a petition, dated June 1. 1999 requesting the construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: / 1. The petition is hereby declared to be 100% of owners of property affected, thereby making the petition unanimous. 2. Escrow amount for feasibility report is 0 3. The proposed improvement is hereby referred to the TKDA and he is instructed to provide the City Council with a feasibility report. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 6th day of July ,19 99, with Councilmembers voting in favor of the resolution, and Councilmembers against, whereupon said resolution was declared passed. voting CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor \ ) Victoria Volk - City Clerk -. .. ~. ( ~ ( '. / CITY of ANDOVER Date: (0-1-99 t:;:"., ..,'"'~''' -'. No. ::"::'-Z'7""" Gentlemen: We, the undersigned, owners of real property in the following described area: ~ "-.j. ~ ~ 1:"5'K~ tC 121)S"'S~Y'\ ~~'~, do hereby petition that said portion of said area be improved by Construction of City r""i\Ii-~('t _)(r;.Jl/f. Wa-j-rYl'1A.ctit]. ~i7ei"'-rs ~tz:ya-t , / J . ,( .'t' \? '-.' .\' ~i (i ('~ .A/1 Olf'-r' I MDores ~ Sewer and that the cost of said improvement be assessed against the benefiting property, as authorized by Chapter 429, Laws of Minnesota. I ADDRESS YES NO J-u".+ 2-u>\,+;; .2 -w-. ,:r-:; 2 -1A.^its l.u",i+ I 1_"''';+ 3-14",'-+5 ,/,. 2. .(.<n,~.s "../ I....",'t- UI"lit$ / v...J - 1- (.,U'\I'..,. , - .... I~ C\. U fY' 0/-( (-I f'J . \:J . 1-1-.. e.1 ~ " . I - <o(o'\.t- /'-~ " , , ,. l3 This petition was circulated by: C/7t:J",' n-eCI1(J6iOYh Address: (0 1'58C?[\ 5U~/{""1(HC Gf AN,-" l.1Ju L//~-/9'1p I ' ( / CITY of ANDOVER Date: &'-1- CJ9 No. Gentlemen: We, the undersigned, owners of real property in the following described area: m"py-~ Ih~ ~ Aa,)o...u.M:f:; ~ do hereby petition that said portion of said area be Construction of City ;':)QVI/favy $er..oPf. lA-ltt-ft!rl11a"Y"I. / / S+on'n c;e>wer improved by S hc~rs, / and that the cost of said improvement be assessed against the benefiting property, as authorized by Chapter 429, Laws of Minnesota. YES NO {-u"d- 1- "'~I'T /-",",.,.. 11- \A"'l't~ "- ) Z- IS This petition was circulated by: Address: Q 1054 16019 1092 I 16034 )( (f) ~ 15850 ill 2-(,(~1".s l- (/) UJ a:: o ~ 2 -Wlit,s ~ ~ (/))C\V 'I.(f}J14! 15975 '0 < o a:: --' < a:: z a:: UJ " OJ lC (l) .A N >< - kpte$tAs ex/~~ ~ ()tJ PARCEL. 1-..../1, '+ /-I\n"t- /-"'I\i+ 1&7 Ix I i 2-C,(..rts 15762 'i I-WIlT- 'I-, 158TH AV 15745 773 71 I ! I ------- r I ! 752 I I I I ! 15633 i 943 891 849 0 15451 < 0 c:: 154TH IN --' < I c:: z I 0:: 890 838 UJ J: I I- 0:: Q 15512 1021 988 15540 15527 -~ _. ll' -- 11 'H-r-irl (J \ h I L I: I , " lir ~ : ~ " , , I " '" · '- , h 1 ~ . [": . L ~~ 1 ,'.. I~ ,n II' _, y =, _ : . ~ "" ~ .."..~~. ' , . lL/il~~ ,..1<:;. ",I L,_ II ~Ii":~ .' I' .~' . "~ 1 ~ , " , ~-Jf::l:r=r "~ _ ~ ___ 1 ~I-- . ~:.. , "j ~ ~.L: :.'.. >-~, I O-"'lF.lT r J =-E '11".1 ~I~G~~~:I -~. / 1 ~.____+_ f~ --r''tt ',,' l-=1 " . , <t'.. " v., I~,. 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" ';-(, ,,:, ""'::J ., I lfi' '" .,',;,;,;, ". 1\ 'e' .l'~' J . .."., "" , ~~~..~:~. .;~,,!j;:;; .~~~~. "'Y'. JC~"',,,,~ ~/>"~", . ' .<. - I '"",,,,7.~ =~s" , f.rd,I'~ 7,(';~:IIh' .... ~ "';" ... ',' I '. '.. '"'L> . ~" ~ . -;., "'. .'- , ~~ "'~ -,~ ~, . ." : ~ii%'." ?)s' "'I'1z ..' .:.' Iii, ~",:. '.';' .." . "I ~c[~~\'ff~ ; ~~ ",' "~'. . ~ r~'i> --::::::::::::: : : ~i'(-~" '6:.\h'~'~~1 ....t(~.Vl\"d-" '", ...... "'"' : , ''''' ,.,""""", " . .--'~' :, .... ''-'.r; 'F' /o';'/.I.r ~ ._ ~, '-' '-" . '>'''-L ". I',., "::~I:i: I.., "/" '. I . . ~~'I;"'r.r.M!l .; '.. , . ". , C-- ----t!V'" , \77 .....-.::::..... ~"'", ~ - I ',' ''...'...' I J:I~ f--- Ii :=J ? .., . c'A " l , CITY OF ANDOVER REQUEST FOR COUNCIL ACTION " DATE: Julv6.1999 AGENDA SECTION Discussion Item ORIGINA T1NG DEPARTMENT Scott Ee ~ Engineering ITEM NO. Award Bid/Chesterton Commons North (98-36)/ Cambridge Estates 2nd Addition (98-33)/ _3Chesterton Commons 3rd Addition (98-34) ~. This item will be presented to the Council at the meeting. At the time of writing it is still being determined whether to award the contract or reject the bids. I , CITY OF ANDOVER REQUEST FOR CITY COUNCIL ACTION DATE July 6. 1999 AGENDA SECTION Discussion ORIGINATING DEPARTMENT Andover Review Committee AGENDA ITEM Preliminary Plat i I Woodland Meadows Third Addition LJ. Woodland Development Corporation The City Council is requested to review and approve the preliminary plat of Woodland Meadows Third Addition located in Section 10, Township 32, Range 24, Anoka County, Minnesota as requested by Woodland Development Corporation. General Comments . The proposed preliminary plat is currently zoned R-1, Single Family Rural. The project is proposed to be developed with private individual wells and septic systems. . The proposed subdivision consists of 5 single family residential lots. . The developer and/or owner is responsible to obtain all necessary permits (DNR, U.S. Army Corps of Engineers, Lower Rum River Watershed Management Organization, LGU, MPCA and any other agency which may be interested in the site.). There is a variance being requested with the proposed preliminary plat. The variance being requested is as follows: A. A variance is being requested to Ordinance No. 10, Section 9.03G as the length of the cul-de-sac(s) exceeds the maximum 500' requirement on 169th Lane NW. A variance of 126.5 feet is being requested. Planning and Zoning Commission Recommendation The Commission recommends to the City Council the approval of the preliminary plat with the conditions as indicated on the attached resolution. Also attached are the minutes from the June 22, 1999, Planning and Zoning Commission meeting. , / '. , j " / Park and Recreation Commission Recommendation The Commission reviewed the preliminary plat at their July 1, 1999 meeting. The Commission is recommending the acceptance of cash in lieu of land. 8.01 IDENTIFICATION AND DESCRIPTION a. Proposed name is Woodland Meadows Third Addition d. Scale is 1" = 50' g. The preliminary plat and the grading, drainage and erosion control plan was prepared by Hakanson Anderson Associates, Inc. 8.02 EXISTING CONDITIONS b. Total acreage is 16.67 acres c. The existing zoning within 300 feet ofthe proposed plat has been shown. f. Location of all existing telephone, gas, electric and other underground/overhead facilities are shown on preliminary plat per ordinance requirements. g. The boundary lines within 100 feet of the plat have been shown along with the names of the property owners. h. A Tree Protection Plan has been submitted to the City for review and approval. j. A soil boring report has been received by the City. 8.03 DESIGN FEATURES a. The proposed right-of-way as indicated is 60 feet. c. The storm drains and street plan/profile will be designed by the developer's engineer and approved by the City Engineer prior to any construction. g. The setbacks for each lot are shown for the single family residential area. h. The proposed method of disposing of surface water has been shown on the grading, drainage and erosion control plan. A final review by the City Engineer shall be required. 8.04 ADDITIONAL INFORMATION , / b. Water supply will be by individual private well. I c. Sewage disposal facilities will be private individually septic systems. f. Flood Plain Management is regulated by City of Andover and the Lower Rum River Watershed Management Organization (LRRWMO) (see Section 9.04(b) for additional information regarding the 100 year flood elevation). g. Street lighting is required and the installation costs will be paid for by the developer. j. The total linear road mileage for the proposed plat is 0.12 miles. k. Location of Area Identification Signs. Special Use Permit required. Application has not been made by the developer for a sign to date for the development. 9.02 STREET PLAN a. The typical section, right-of-way and grade are indicated on the preliminary plat. \ 9.03 STREETS ) a. The proposed right-of-way is shown as 60 feet which conforms to standards by classification. n. Boulevard is required to be 4" topsoil, spread, seeded, mulched and disc anchored. 9.04 EASEMENTS b. A drainage easement has been shown to follow the 100 year flood elevation. 9.06 LOTS e. The developer is responsible to obtain all necessary permits from the LRRWMO, DNR, Corps of Engineers, LGU, MPCA, and any other agency that may be interested in the site. 9.07 PARKS, PLAYGROUNDS, OPEN SPACES Park dedication as recommended by the Park and Recreation Commission and approved by the City Council. '\, '/ , ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO R -99 A RESOLUTION APPROVING THE PRELIMINARY PLAT OF WOODLAND MEADOWS THIRD ADDITION BY WOODLAND DEVELOPMENT CORPORATION LOCATED IN SECTION 10, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA. WHEREAS, pursuant to published and mailed notice thereof, the Planning and Zoning Commission has conducted a public hearing; and WHEREAS, the Andover Review Committee has reviewed the preliminary plat; and WHEREAS, as a result of such public hearing, the Planning and Zoning Commission recommends to the City Council approval of the plat subject to the following: , / 1. A variance to Ordinance No. 10, Section 9.03(G) as the length of the cul-de-sac exceeds the maximum 500' requirement. A variance of 126.5' is requested. 2. The developer obtains all necessary permits from the LRRWMO, DNR, Corps of Engineers, LGU, MPCA and any other agency that may be interested in the site. 3. Park dedication as recommended by the Park and Recreation Commission as determined by Ordinance No. 10, Section 9.07. 4. The existing driveway on Verdin Street NW shall be relocated to 169th Lane NW. 5. Any outstanding items of correction being completed to the satisfaction of the City. Adopted by the City Council of the City of Andover this 6th Julv , 19~. day of CITY OF ANDOVER ATTEST: J.E. McKelvey, Mayor \ Victoria V olk, City Clerk / Commissioners present: Maynard Apel, Larry Dalien, Dean. Daninger, DouglaSFaiI<Mark";~',X ::. Hedin, and Bev Jovanovich: . . ' . . Jay Squires (with prior notice) City Planner: John Hinzman Assistant City Engineer, Todd Haas Others / CITY of ANDOVER PLANNING AND ZONING COMMISSION MEETING - JUNE 22, 1999 . . MINUTES. . The Regular Bi-Monthly Meeting 6f the AIldover Planning and Zonii1g.Commls~i~n;waScaiI~d.tci ~:;".' .. order by Vice Chairperson Maynard Apel on June 22, 1999,7:02 p.in.;at theAndoverCity,Hall/~:: 1685 Crosstown Boulevard NW,Andover, Minnesota. . . . .. '. Commissioners absent: Also present: . APPROVAL OF MINUTES. June 8, 1999 / Motion by Daninger, seconded by Hedin, the Minutes be approved as submitted. Motion carried on a 6-ayes, O-nays, I-absent (Squires) vote. PUBLIC HEARING: PRELIMINARY PLAT - WOODLAND MEADOWS THIRD ADDITION - SECTION 10 - WOODLAND DEVELOPMENT CORPORATION. Mr. Hinzman stated the Planning and Zoning Commission is requested to review and recommend to the City Council the approval of the preliminary plat of Woodland Meadows Third Addition located in Section 10, Township 32, Range 24, Anoka County, Minnesota as requested by Woodland Development Corporation. . Mr. Hinzman noted the general comments contained in the staff report, indicating the proposed plat is currently zoned R-1, Single Family Rural. The project is proposed to be developed with private individual wells and septic systems since it is outside the Metropolitan Urban Service Area (MUSA). The proposed subdivision consists of five single family residential lots. The developer and/or owner is responsible to obtain all necessary permits. Mr. Hinzman explained there may be minor. housekeeping changes needed on the plat. Mr. Hinzman pointed out that a variance from Ordinance No. 10, Section 9.03G is bdngrequested . with the preliminary plat as the length of the cul-de-sac(s) exceeds the maximum 500 foot requirement on 169m Lane NW. A variance of 126.5 feet is being requested. Mr. Hinzman noted the .' '/ existing driveway access of the existing home onto Verdin Street NW is proposed to be eliminated Regular Andover Planning and Zoning Commission Meeting Minutes - June 22, 1999 Page 2 j and relocated to 169th Avenue. He noted the Park and Recreation Commission will review the preliminary plat at the July 1, 1999 meeting and will likely be recommending the acceptance of cash in lieu of land. Motion by Daninger, seconded by Jovanovich, to open the public hearing. Motion carried on a 6- ayes, a-nays, I-absent (Squires) vote. There was no public input. Motion by Falk, seconded by Jovanovich, to close the public hearing. Motion carried on a 6-ayes, 0- nays, I-absent (Squires) vote. Vice Chairperson Apel noted the variance being requested and that in the past several similar variances had been granted. He commented that this is a very easy plat. Mr. Hinzman explained the property drops off into a wetland area which results in the need for a cul- de-sac length variance request. Commissioner Daninger asked how long of a cul-de-sac variance had been granted in the past. Vice Chairperson Apel stated he remembers a cul-de-sac approval for a length of 800 feet. , I / Motion by Daninger, seconded by Dalien, to recommend to the City Council approval of the preliminary plat of Woodland Meadows Third Addition. Motion carried on a 6-ayes, a-nays, 1- absent (Squires) vote. ORDINANCE REVIEW - ORDINANCE NO. 102, GARBAGE HAULERSIRECYCLINGI COMPOSTING. Mr. Hinzman presented Ordinances No. 102, 104 and 106 and asked the Planning Commission for their comments. Acting Chairperson Apel stated that the ordinance has worked well and he would not suggest any changes. Mr. Hinzman reviewed the previous amendments to incorporate compo sting and agreed that the ordinance has worked well. The Commission had no comment on this ordinance. ORDINANCE REVIEW - ORDINANCE NO. 104, PAWNBROKER. / \ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION / DATE: Julv 6.1999 AGENDA SECTION Discussion Item ORIGINATING DEPARTMENT Planning ITEM NO. Residential Sketch Plan Sunset Ridge 1;:( Lot 5, WATTS GARDEN ACRES U, DR Land Company David L. Carlberg Community Development Director ReQuest The City Council is requested to review the proposed sketch plan of DR Land Company on Lot 5, WATTS GARDEN ACRES located south of Commercial Blvd. NW. The proposed plan consists of 34 attached twin-home lots and 1 existing single family , detached home. / City Council Action The City Council reviewed the sketch plan at the April 6, 1999 meeting. The Council, after a lengthy discussion on the philosophy of high density development, directed the developer to look at larger lot separations and bring the sketch back to the City Council. The sketch plan before the City Council has not changed in density or lot configurations. The developer will however be presenting to the City Council additional information regarding landscaping, building elevations, etc.. A discussion will also be needed on the timing of the development in accordance with the Development Policy Guideline. Attachments . Sunset Ridge Sketch Plan . City Council Minutes - April 6, 1999 . City Council Staff Report - April 6, 1999 . Letter from Landform Engineering - March 18, 1999 . Planning and Zoning Commission Minutes - March 23, 1999 . Planning and Zoning Commission Staff Report - March 23, 1999 , I , / \ Regular Andover Cit)' Council .Heeling / Alinutes - April 6. 1999 Page 11 (Comprehensive Plan Amendment/Fox Hollow/Gor-Em. LLC. Continued) Mr. Carlberg explained the Council had directed the removal of the multiple omes originally proposed on the plat and replace them with single family. The developer h one ~at. They are also asking to begin grading at their oVYn risk similar to what Grey Oaks i oing. Motion by Knight, Seconded by Jacobson, Item No.8 as presented. esolution R080-99 amending the Comprehensive Land Use Plan to change the land use district esignation from RR. Residential Rural to RU, Residential Urban Single Family for Fox Hollow otion carried on a 4- Yes, I-Absent (Orttel) vote. Motion by Jacobson, Seconded by Johnson, e rezoning with the following addition: Subject to the Comprehensive Plan Amendment chan being approved by the Metropolitan Council. Motion carried on a 4- Yes, I-Absent (Orttel) te. REZONING/FOX HOLLOW/GOR-EM, LLC , / Mr. Carlberg stated they ad to move the location of the lift station about three lots. The developer has agreed. He'd lik the list of variances on the preliminary plat noted in the Resolution. There was a minor ease t issue that did not show the lot and block on the utility plan. Councilmember Jacobson noted error in the address of Lot 2. Block I. Mr. Carlberg stated Staff will verify the lot and bloc umbers. Motio y Johnson, Seconded by Jacobson, to approve the preliminary plat with the changes that wer mentioned. (Resolution R081-99) Motion carried on a 4- Yes. I-Absent (Orttel) vote. J4. SKETCH PLAN/SUNSET RIDGE/SECTION 34/D.H. LAND COMPANY (Councilmember Orttel returned to the Council Chambers) / Steve Johnston, Landform Engineering Company, explained D.H. Land Company is proposing the development of the property next to Commercial Boulevard on property on which they have a purchase agreement. A previous proposal was to develop it into single family residential. Realizing this is a difficult site to market typical detached homes because of the double frontage lots adjacent to Commercial Boulevard, they are proposing 34 attached twin homes and one existing single family detached home. He noted high density development in this area makes sense because those people wanting these units want the ease of townhome ownership. The town homes meet ordinance requirements. They would ask for a variance to the additional IO-foot requirement because of the Regular Andover Cit}' Council Jleeting / Minutes - April 6. /999 Page 12 (Sketch Plan/Sunset Ridge/Section3-1/D.H. Land Company. Continued) double frontage lots because the parcel isn't deep enough to do so. The benefits of this type of development is the safety factor for such a busy road because these residents typically do not have a lot of children and they do not generate as much traffic as single family homes. Many are buying up-scale units but would prefer to spend their leisure time doing other activities rather than maintaining their yards. The units would consist of two garages between two single family homes. He estimated the valuation of the units would be between $150.000 to $200,000 per dwelling unit. The surrounding neighborhood has an average assessment valuation of$150,OOO. All units would have at least a two-car garage, and they are investigating opportunities for three-car garages. They would be single level units with one or two bedrooms on the main floor and with full basements. They are in favor of extensive buffering, berming and landscaping along Commercial Boulevard as suggested by the Planning Commission. They would also propose a slight reduction in the front-yard setback to allow for an increase in the height of the berm for more screening between the existing single family and adjacent commercial boulevard. All units would become part of the homeomter's association which would provide the maintenance of the units, professionally installed landscaping, architectural controls, etc. The intent is the units would be owner-occupied. Mr. Johnston stated one issue is the architectural style rule of the City ofnN having the same style / within 300 feet of each other. Most twin home units are all identical so everyone knows what is going to be built next to them and to make it easier for the association. They want these units to be the same architectural style with minor variations. Councilmember Orttel felt the 300-foot rule was put in place to encourage creativity. but he understood that such developments tends to be identical. Maybe a change to the ordinance should be made to apply the rule to single family homes only. There was a lengthy Council discussion on the philosophy of high density development, identical architectural styles and characteristics of those wanting that type of housing. Mr. Carlberg noted the proposed plan of Pheasant Glen for this parcel had 25 single tamily lots. The Council had concerns on who would purchase these units, on the high-density or overcrowding of units on the parcel with very little open space. on the unsightly deterioration over the years on similar high density developments in other cities and not wanting that to happen in Andover, on "cookie cutter" housing preferring some variety architecturally and on the fact that a similar proposal by another developer was recently turned down. It was recognized, however, that this property is on a very busy street across from a commercial site, which limits the use. Some were not opposed to the twin homes but wanted to see less density, cottage homes or perhaps twin homes on one side and single family homes on the other side of the street. Detached homes would require a 4/5 vote for a rezoning, \vhich may be a problem with the Council. It was also noted there is a ditference between this and the duplexes of the past because with the association, maintenance and upkeep is guaranteed. " Sue Herst, 13400 Jay Street, owner of the property - expressed frustration over Councilmember Jacobson's comments of not wanting to stufTa lot of houses in such a small area and wanting to see a variety in architectural styles. She recalled when they brought Pheasant Glen before the Council with single family homes that he had said the more homes that can be put on 20 acres the better. Now they are proposing more homes, and the Council is saying they don't want them. She also ~-:::-~-'~':.'-M.~-9~- \ / Regular Andowr City Council "Jeering A/inutes - April 6. 1999 Page 13 (Sketch Plan/Sunset RidgeiSection3-1/D.H. Land Company. Continued) pointed out that in the single family development across the street, there are the same houses that vary only slightly by which side the garage sits. Her point was that the City does have "cookie cutter" single family housing. but the Council is telling her they don't want it in the City, Councilmember Jacobson stated he doesn't want to see the City become another Coon Rapids. He also worried about the visual look. Councilmember Orttel realized that the "cookie cutter" housing is a sign of the more expensive buildings today, and he didn't have a problem with that concept. Part of the problem is the fear of ending up like Coon Rapids once this type of density is allowed. There should definitely be a buffer to the industrial park. Mr. Johnston stated they did consider the option of single family homes on the south side of the street. The difficultly is having two uses in the same association. Also, it doesn't amount to a significant decrease in density. There are people who want the type of living being proposed. They can bring in an architectural design that is more like a single family home, and he showed some pictures of similar type units from other developments. The Council then suggested Mr. Johnston discuss options with the Staff. including a larger lot / separation, and bring it back to the next meeting for further consideration. DISCUSS WITH PARK Ai."1J RECREA TION Cm.IiJ1ISSION/AHENDING NEW ORDINAi.VCE 10, SECTION 9.07 Dave Blackstad, Park and Recreation Commission Chairperson, stated the Commission is concerned with the amount that is being proposed for commercial property. They feel it is too low, recommending it should be raised to $3,500 to keep in line with other major cities. Mr. Carlberg stated the Engineering Department has determined that based on 10 percent, the commercial rate may be low. But Staff is also recognizing the economic benefit to having commercial development. Mr. Fursman stated his initial concern is the competitive market for commerciaVindustrialland. The City doesn't want its fees to be out ofIine with neighboring communities. Commercial property certainly does benefit from the park and trails, but it is also a very competitive environment. Councilmember Orttel felt the land sales from the county is needed before any calculations can be made. He wanted to have that information before making any changes. Mr. Carlberg stated the proposed change moved by the Council at the last meeting has not been published. They were looking for clarification from the Council. Staff is also recommending that for the Grey Oaks and Fox Hollow plats, the old park dedication requirements be used. Anything new that is submitted would fall under the per-unit cash dedication. The Council generally agreed. / The discussion was on whether or not park dedication fees are to be paid on the commercial properties that are owned and soldby the City. One argwnent is that the City should be treated the same as anyone else. On the other hand, technically that would mean transferring money from one account into another; though the Parks Department would be getting more funds. Also, there is a \ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: Aoril6. 1999 AGENDA SECTION Discussion Item ORIGINATING DEPARTMENT Planning ITEM NO. Residential Sketch Plan Sunset Ridge Lot 5, WAITS GARDEN ACRES DH Land Company John Hinzman, Sf( City Planner Request / The City Council is asked to review the proposed sketch plan ofDH Land Company on Lot 5, WATTS GARDEN ACRES located south of Commercial Blvd. NW. The proposed plan consists of34 attached twin-home lots and 1 existing single family detached home. Plannin!! and Zonin!! Commission Action The Planning and Zoning Commission reviewed the proposal at the March 23,1999 meeting. The Commission agreed with the general land use and denstiy and had the following comments: . Agreed to leave existing utilities in place on Lot 17, Block 1 and grant a lot width variance to Lot 19, Block 1. . Would like to see colored elevations for the proposed units before deciding applicability of Ordinance 205 relating to building differentiation within 300 feet of a structure. . Prefer to have a buffer along the north side of the development facing Commercial Blvd. NW consisting ofberming and landscaping. Please see attached staff report for more information. , I \ Page Two Sunset Ridge Sketch Plan April 6, 1999 -' Park and Recreation Commission Action The Park and Recreation Commission reviewed the sketch plan at the April 1, 1999 meeting. The Commission recommends cash in lieu of land. Attachments · Sunset Ridge Sketch Plan · Letter from Landform Engineering - March 18, 1999 · Planning and Zoning Commission Minutes - March 23, 1999 · Planning and Zoning Commission Staff Report - March 23, 1999 / 'evelopment Services / Sit e Planning Civil Engineering , " L a- n'd S ti'rv e y i n g , . . .....,,'. " ", \. '. "'~ " / Stephen M. Johnston. P.E., Principal Darren B. Lazan, Principal Ross G. Larson, Principal Dan Thurmes, R.L.S., Principal Landfonn Engineering Company 650 Bull~r North Building 510 1st Avenue North Minneapolis, MN 55403 I . ,.none 612.252.9070 lax 612.252.9077 www.landlorm.net E-mail: inlo@landlorm.net March 18, 1999 RECEIVFD f;1,:,.~. 1 CITY OF ANDOVER Planning Commission and City Council City of Andover 1685 Crosstown Blvd. Andover, MN 55304 RE: Sunset Ridge We are pleased to present this townhome project to you for sketch plan approval. As you review our proposal for Sunset Ridge we hope you will recognize the opportunity this project provides in diversifying the housing options for Andover residents. We understand that the zoning ordinance allows this type of housing in an R-4 district. Townhomes provide life cycle housing opportunities for people who are not inclined to take on the responsibilities of detached housing. Through a homeowners association, which all residents must be members, qualified professionals perform all maintenance, from the building walls out. This includes snow removal, lawn and landscape care, building painting and reroofing and driveway sealcoating. The association controls architectural changes to the buildings and limits outside storage. The typical resident of townhome generally falls in one of two categories, young professionals, who are busy with active lifestyles, or "empty nesters" who have raised their families and now want to enjoy there lives without the hassle of home maintenance. Both of these groups are willing to give up some of the perks of detached home ownership for the simplicity of townhome living. By their very nature these people tend not to have children living with them. Which, those of us as parents realize, results in fewer vehicle trips per day. Standard trip generation rates! for two bedroom townhomes are 5.8 trips per day versus 10.9 trips per day for single family detached homes. A trip is defined as each time a vehicle leaves or returns to the home (i.e. a drive to the store and back equals two trips) I Institute of Transportation Engineers, "Trip Generation Report" published by lIE, 1991, updated 1995. Planning Commission and City Council Page 2 City of Andover March 18, 1999 , You will be shown building elevations at your meetings. It will be very evident that these homes are planed to be attractive additions to the neighborhood These owner occupied townhomes will be price in the range of $150 to $200,000. For comparison purposes the developer has researched the surrounding area and has found that typical home has an assessed valuation of $115,000. Each unit will have an attached two or three-car garage, with guest parking available in front of the garage for an additional two cars. The townhomes will _ be single level homes with basements and will have either one or two bedrooms on the main floor. / This project serves as a good transition from the detached housing to the south and Commercial Blvd. The area between the townhomes and Commercial Blvd. will be landscaped to improve the visible impact of the road. This is generally sufficient for townhome residents who spend less time in their yards than detached housing residents who generally have children in the home. Like wise the area between the existing homes and the proposed townhomes would be landscaped to provide privacy for both. There is also a safety issue for residents with small children adjacent to a busy road that is minimized by the townhomes. As mentioned above this type of housing is allowed under the R-4 zone. It does require a Special Use permit. The criteria for approving special use permits are listed below. As you will see all of the criteria are met with the proposed project. All of the requirements of the ordinance are met with one exception. The ordinance requires that lots with double frontage, be they attached or detached, have an additional ten feet of lot depth and rear setback to provide for screening. Because of the width of this parcel this criteria can not be met. Special Use Permit Criteria In granting a Special Use Permit, the City Council shall consider the advise and recommendations of the planning commission and: The effect of the proposed use upon the health, safety, morals and general welfare of occupants of surrounding lands, ~ We have demonstrated that this development will no negative effect on the surrounding lands. Existing and anticipated traffic conditions including parking facilities on adjacent streets and land, ~ We have demonstrated that the proposed project is adequately parked and will generate less traffic than a detached housing project. The effect on values of property and scenic views in the surrounding area, and ~ By reviewing the adjacent property values versus the proposed sale price of these townhomes we have demonstrated that the property values should remain constant. Through professionally design, installed and maintained landscapes the two-family unit development will provide more pleasant views than the alternative detached housing. / Landfonn Engineering Company, 650 Butler North Building, 510 First Avenue North, Minneapolis, MN 55403 (612) 252-9070, (612) 252-9077 fax, siohnston@landfonn.net www.landfonn.net , / Planning Commission and Gty Council Page 3 Gty of Andover March 18, 1999 '\ j The effect of the proposed use on the comprehensive plan. ~ The proposed development is allowed under the zoning ordinance and the density is consistent with the land use element of the comprehensive plan. The development will have no negative impacts on the city's utility infrastucture, streets, schools or public services. . If you have any questions feel tree to ask before or during your meeting. . Thank you in advance for your consideration of this request. Best Regards, L~T~~~) Stephen M, Johnston, P.E. /smj , J Landform Engineering Company, 650 Butler North Building, 510 First Avenue North, Minneapolis, MN 55403 (612) 252-9070, (612) 252-9077 fax, siohnston@landform.net www.1andform.net " , / CITY of ANDOVER PLANNING AND ZONING COMMISSION MEETING - MARCH 23,1999', MINUTES "'~ -, . -'. ~.:. .. ' . -.".-. The Regular Bi-Monthly Meeting of the Andover Planning and Zoning Commission was called ~ .~. . order by Chairperson Jay Squires on March 23, 1999,7:03 p.m., at the Andover City HaIl..1685 ' Crosstown Boulevard NW, Andover, Minnesota . . Coriunissioners present: '. - - :--. '. - ~ -., -.: --'-' .- ,"' , __.:". , ..-. ,". _. _..' . ,"_ 4: ,,_.;;;.- _ _.~.:... :'_ ~ '. ' Dean Daninger; Douglas Falk,BevJovaJ;lovich; Jasen Osberg, ~d)ay:':;": ,: . Squires" . _ .:,'. .'. . ..., .,~< ,~>:;:~::/:::}:-:. ;fc:; Maynard Apel and Jeff Luedtke ' - '. City Planner, John Hinzman Commissioners absent: . Also present: APPROVAL OF MINUTES. March 9, 1999 " J Motion by Daninger, seconded by Jovanovich, the Minutes be approved as written. Motion carried . on a 4 ayes, 0 nays, I present (Osberg),and 2 absent (Apel and Luedtke). RESIDENTIAL SKETCH PLAN LOT FIVE, WATTS GARDEN ACRES DH LAND COMPANY Mr. Hinzman stated that the Planning and Zoning Commission is asked to review the proposed sketch plan of DH Land Company on Lot 5, W A TIS GARDEN ACRES located south of Commercial Boulevard Northwest. The proposed plan consists of 34 attached twin-home lots and . one existing single family home. Mr. Hinzman stated that there are two concepts presented. Concept One moves the existing utilities between Lots 16 and 17, Block 1, to avoid a lot width variance to Lot 19, Block 1. Concept Two depicts the existing placement of utilities resulting in a 10.5' variance on Lot 19, Block1. He noted that Staff recommends Concept Two. Mr. Hinzman stated that the proposed sketch plan conforms to both the zoning and land use district classifications and is zoned R-4, Single Family Urban and designated RU, Residential Urban Single' Family in the Comprehensive Land Use Guide Plan. Mr. Hinzman noted that twin homes are allowed by special use permit when lot locations'are established and approved on the original plat. . / Mr. Hinzman stated that the proposed area is within the Metropolitan Urban Service Area (MUSA) ~. . - , / '. / 1. 2. 3. 4. S. 6. 7. 8. / Regular Andover Planning and Zoning Commission ,\leeling A/inures - Alarch 23, 1999 Page 2 and could be constructed in 2000 under the Andover Development Policy Guidelines. l\1r. Hinzman stated that Ordinance Number 20S, Section 4B, Architectural Design states the Building Official shall review all building permit applications to determine whether the exterior architectural design, appearance, or functional plan will be at a variance from any structures within 300' of the proposed structure. l\1r. Hinzman noted that all lots must meet the provisions of the Platting and Subdivision Ordinance (Ordinance 10), Section 9.06a(1) relating to buildability requirements for areas accessing municipal sanitary sewer within the MUSA. l\1r. Hinzman noted that the Water Resource Management plan shall be implemented with the development. l\1r. Hinzman stated that the developer and/or owner is responsible to obtain all necessary permits for development including but not limited to the Minnesota Department of Natural Resources, U.S. Army Corps of Engineers, Coon Creek Watershed District, Minnesota Pollution Control Agency, and any other agency that may have an interest in the site. Initial contact shall be made with the City Engineering Department regarding this item. !vir. Hinzman noted that the development is required to meet the following City Ordinance including, but not limited to the following: Ordinance No.8 - Zoning, Ordinance No. 10 - Platting and Subdivision, Ordinance No. 114 - Wetland Buffer and Ordinance No. 214 - Tree preservation. Mr. Hinzman noted that the Park and Recreation Commission will review the sketch plan at the April 1, 1999 meeting. He stated that the Commission will likely recommend cash in lieu of land. !vir. Hinzman stated that the Andover Review Committee (ARC) met on March 18, 1999 to discuss the sketch plan and had the following comments regarding the sketch plan. Variance needed for double frontage and minimum depth requirements, Lots 1-19, Block 1. Examine trail link within Jay Street Northwest right of way from 13Sth Avenue Northwest to Commercial Boulevard Northwest. Special Use Permit is needed for two-family homes in a R-4 zoning district. Existing garage located at the intersection of 13Sth Avenue Northwest and Killdeer Street Northwest needs to be removed. Trail may be planned along Commercial Boulevard Northwest. Examine use of berming with significant landscaping and or fencing along Commercial Boulevard Northwest. Majority of committee favors townhome concept. Flatten the corner of Martin Street Northwest and 13Sth Avenue Northwest, too sharp for maintenance vehicles. May result in additional lots not meeting minimum width requirements Regular Andover Planning and Zoning Commission ,Veeting il"Iinlltes - March 23, 1999 Page 3 , / along north and west side of intersection. Chairperson Squires questioned if, to the west of the parcel, there are lots that are longer and more narrow. Mr. Hinzman responded that they are single family lots. Chairperson Squires questioned what the requirement is for lot width in a R-4 zone. Mr. Hinzman stated that 60 feet would be the minimwn lot width. Chairperson Squires questioned what is the maximwn density in a R-4 zone. Mr. Hinzman responded that two to two and a half units per acre. He stated that the sketch plan from DH Land Company would be four and a half units per acre. Commissioner Daninger questioned if Ordinance 205 states that buildings cannot look alike that are less than 300 feet apart. rvlr. Hinzman stated that was correct. Mr. Hinzman noted that this is the first multiple family sketch plan to be submitted in the last 10 to 20 years so the provisions have not been tested. He noted that it is common in multiple family developments to use the same style on all of the buildings. , Commissioner Osberg stated that the last multiple family plan that was submitted was for Fox Hollow and questioned what the differences are between the two plans. Mr. Hinzman stated that they differ because the units proposed by DH Land Company would have full foundations where the units at Fox Hollow were detached twin-homes built on a slab foundation. . / Commissioner Falk questioned if the length of the streets meet the applicable Ordinances. rvrr. Hinzman stated they do. Commissioner Falk questioned where the driveway will be placed on the existing home. Mr. Hinzman stated that the driveway will be placed on Killdeer Street. Commissioner Osberg questioned if the five foot easement clearance would apply. Mr. Hinzman stated yes, it would be five feet in the front and ten feet in the back of the units. Commissioner Jovanovich questioned the appearance of the fencing around the development. Darren Lazan. Landform Engineering. reoresenting DH Land Comoanv, stated that the finished portion of the fence would face Commercial Boulevard. Commissioner Jovanovich stated that she doesn't feel having backyards face main roads looks good and that she would prefer to see streets go north to south. Mr. Lazan stated that the shape of the parcel makes it very difficult to change the plan. Mr. Hinzman noted that if a frontage road was set up along Commercial Boulevard it would eliminate two tiers of lots. / Regular Andover Planning and Zoning Commission .Weeting J'-'finutes - "-larch 23. 1999 Page -I \ ) Commissioner Jovanovich stated that her main concern is to avoid a situation where there is a flat lot with no physical barriers and since people will install them anyway and there should be a universal plan. Mr. Lazan stated that the advantage to the development is that the berm will always be maintained by the Association. Commissioner Jovanovich questioned if trees could be planted instead of installing a fence. Mr. Hinzman stated that the fence was just one suggestion. Chairperson Squires questioned if there will be enough room to install a berm. Mr. Hinzman stated that a three to four foot berm can be constructed partially within the right-of-way. Mr. Lazan stated that DH Land Company would prefer to install shrubs as a berm rather than a fence, but are open to look at all options. Commissioner Osberg questioned if the Association would maintain all the plant life if installed for a berm. Mr. Lazan stated yes, everything will be maintained through the Association. Commissioner Osberg questioned if the DH Land Company is currently working with any other communities. Mr. Lazan stated that they are currently looking into other communities, but have nothing else right now / Chairperson Squires stated that it is important that DR Land Company plans to have an Association to maintain the property. He also stated that the berm around the property is important to make sure that there are not any compatibility problems with the commercial park across the road. Chairperson Squires stated that it is important to keep the trail system intact. Chairperson Squires requested that Staff make a recommendation to the Commission on variances. Commissioner Daninger stated that he would prefer not to use a fence as a berm. He stated that it is important that the berm looks good. Mr. Lazan questioned if the Commission would entertain the idea of a bulb cul-de-sac with a 90 degree corner at the corner of 135m A venue and Martin Street. Mr. Hinzman stated staff can examine the possibility. ~1r. Lazan stated that he would have the sketch plan changed and submit it. Mr. Lazan stated that he doesn't think there will be a problem with deciding on a berm. He also noted that they don't want the development to look like they are building row houses, they would like to make unique identifiable twin-homes. " ) / CITY OF ANDOVER REQUEST FOR PLANNING COMMISSION ACTION DATE: March 23. 1999 ITEM NUMBER: 3 Residential Sketch Plan lot 5, WATTS GARDEN ACRES DH land Co. ORIGINATING DEPARTMENT Andover Review Committee John Hinzman City Planner Reauest The Planning and Zoning Commission is asked to review the proposed sketch plan ofDH Land Company on Lot 5, W A TIS GARDEN ACRES located south of Commercial Blvd. NW. The proposed plan consists of 34 attached twin-home lots and I existing single family detached home. Review Criteria / Ordinance 10, Section 6 outlines the requirements for sketch plan review. The Planning Commission shall informally advise the subdivider of the extent to which the plan conforms to the Comprehensive Plan, design standards of city, county, state and federal agencies and possible modification necessary to secure approval of the plan. Submission of a sketch plan shall not constitute formal filing of a plan. General Comments . Two concepts are presented. Concept One moves the existing utilities between Lots 16 and 17, Block 1 to avoid a lot width variance to Lot 19, Block 1. Concept Two depicts the existing placement of utilities resulting in a 10.5' variance on Lot 19, Block 1. Staff recommends Concept Two. . The proposed sketch plan conforms to both the zoning and land use district classifications and is zoned R-4, Single Family Urban and designated RU, Residential Urban Single Family in the Comprehensive Land Use Guide Plan. . Twin homes are allowed by special use permit when lot locations are established and approved on original plat. / ) Page Two Sketch Plan - DH Land Company Planning and Zoning Commission Meeting March 23,1999 . The proposed area is within the Metropolitan Urban Service Area (MUSA) and could be constructed in 2000 under the Andover Development Policy Guidelines. . Ordinance No. 205, Section 4B, Architectural Design states the Building Official shall review all building permit applications to determine whether the exterior architectural design, appearance, or functional plan will be at a variance from any structures within 300' of the proposed structure. . All lots must meet the provisions of the Platting and Subdivision Ordinance (Ord. 10), Section 9.06a(l) relating to buildability requirements for areas accessing municipal sanitary sewer within the Metropolitan Urban Service Area (MUSA). . The Water Resource Management plan shall be implemented with the development. / . The developer and lor owner is responsible to obtain all necessary permits for development including but not limited to the Minnesota Department of Natural Resources, U.S. Army Corps of Engineers, Coon Creek Watershed District, Minnesota Pollution Control Agency, and any other agency that may have an interest in the site. Initial contact shall be made with the City Engineering Department regarding this item. . The development is required to meet the following city ordinances including, but not limited to the following: Ordinance No.8 - Zoning Ordinance No. 10 - Platting and Subdivision Ordinance No. 114 - Wetland Buffer Ordinance No. 214 - Tree Preservation Park and Recreation Commission Comments The Park and Recreation Commission will review the sketch plan at the April 1, 1999 meeting. The Commission will likely recommend cash in lieu of land. Andover Review Committee Comments \ / The Andover Review Committee (ARC) met on March 18,1999 to discuss the sketch plan and had the following comments: ) Page Three Sketch Plan - DH Land Company Planning and Zoning Commission Meeting March 23,1999 1) Variance needed for double frontage and minimum depth requirements, lots 1-19, block 1. 2) Examine trail link within Jay Street NW right of way from 135th Avenue NW to Commercial Blvd NW. 3) Special Use Permit is needed for two-family homes in a R-4 zoning district. 4) Existing garage located at the intersection of 135th Avenue NW and Killdeer Street NW needs to be removed. 5) Trail may be planned along Commercial Blvd. NW. 6) Examine use ofberming with significant landscaping and or fencing along Commercial Blvd. NW. 7) Majority of committee favors townhome concept. 8) Flatten the comer of Martin Street NW and 135th Avenue NW, too sharp for maintenance vehicles. May result in additional lots not meeting minimum width requirements along north and west side of intersection. Attachments " / . Concept 1 & 2 - Sunset Ridge . Location Map . Planning Department Review Comments - March 18, 1999 . Utility Department review comments - March 18, 1999 . Building Department review comments - March 18, 1999 . Engineering Department review comments - March 19, 1999 / ,~ City of Andover SUNSET RIDGE SKETCH PLAN _133R0J\\l.E________- LEGEND ;~ Subject Property . N Street Center Lines Parcels 8 Lot I Parcel Soundaries Right-at-Way Wate, Features 1<-1 _ Single FamOy-Rural R-1A - Mal'll.lactlnd Housing R-2 - Single Farnfr-Eotate R-3 . SIngle Famity'-Suburblln R" - s..,.Io FamiIy--Urbon ,..1. MuIIJ*' Owltlling Low Density' M-2 - MullIpIo 0w0I1ng L8.UmbdB..._' LOCATION NB - Neigl'lbofhood Business SC - Shopping Center GB. GeI'*'3! Busneu E3~':aIRec~ N fA. Sources: AndoverEng~eering Andover GIS Anoka County GIS 1 inch" 524 feet RF _1:6,283 Map Date: March 19, 1999 ; CITY OF ANDOVER REQUEST FOR CITY COUNCIL ACTION DATE July 6. 1999 AGENDA SECTION Discussion AGENDA ITEM Discuss Issues "Grey Oaks" to . Chesterton Partnership ORIGINATING DEPARTMENT Community Development David L. Carlberg Community Development Director The City Council is requested by Jerry Windschitl, President of Chesterton Partnership to discuss the following issues: 1. Clarification on calculating non-senior units. " 2. Variance to Ordinance No.8, Section 8.08, Parking. Variance is to the twenty foot (20') setback for off-street parking. Mr. Windschitl will be addressing the Council on these items at the meeting. ., " - .. / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MIN"NESOT A RES. NO. R055-99 A RESOLUTION GRANTING THE SPECIAL USE PER,'v1lT REQUEST OF CHESTERTON PARTNERSHIP FOR A PLANNED UNIT DEVELOPMENT TO DEVELOP A MIXED USE SENIOR/EMPTY NESTER DEVELOPMENT CONSISTING OF TWO 65 UNIT APARTMENTS, SIX 30 UNIT APARTMENTS, THIRTY-EIGHT TOWNHOMES, FOUR SINGLE F Al\.1lL Y HOMES AND THREE COMMERCIAL LOTS TO BE KNOWN AS THE SUBDIVISION "GREY OAKS" ON THE PROPERTY LEGALLY DESCRIBED BELOW. WHEREAS, Chesterton Partnership has requested a Special Use Permit for a Planned Unit Development to develop a mixed use senior/empty nester development consisting of two 65 unit apartments, six 30 unit apartments, thirty-eight townhomes, four single family homes and three commercial lots to be known as the subdivision of "Grey Oaks" pursuant to Ordinance No.8, Section 4.18, Planned Unit Developments on the property legally described as follows: The most northerly 60.00 acres of the Northeast Quarter of Section 22, Township 32, Range 24, AllOka County, Minnesota. Subject to easements of record if any; and 'NHEREAS, the City Council has reviewed the request and has determined that said request does not meet the criteria of Ordinance No.8, Section 5.03, Special Uses. The Commission finds the proposed use will not be detrimental to the health, safety, morals and general welfare of the occupants of the surrounding lands; and WHEREAS, the City Council finds the request would not have a detrimental effect on the property values and scenic views of the surrounding area; and WHEREAS, the City Council finds the request meets the criteria of Ordinance No.8, Section 4.18, Planned Unit Deve!cpments; ~nd WHEREAS, a public hearing was held before the Planning and Zoning Commission and there was opposition to the request; and WHEREAS, the Planning and Zoning Commission recommended to the City Council the denial of the Special Use Permit as requested. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby disagrees with the recommendation of the Planning and Zoning Commission and will allow Chesterton Partnership to develop a Planned Unit Development on said property with the following conditions: / - r Page Two Resolution Special Use Permit - Planned Unit Development Grey Oaks - Chesterton Partnership 1. All variances associated with the approval of the Special Use Permit for the Planned Unit Development shall be approved with the approval of the preliminary plat. 2. That the Special Use Permit shall be subject to a sunset clause as defined in Ordinance No.8, Section 5.03(D). 3. The Special Use Permit shall be subject to annual review by Staff. 4. The Special Use Permit for the Planned Unit Development shall be contingent on the approval of the preliminary plat of Grey Oaks. 5. A property owners association shall be created with the following documents provided to the City for review and approval by the City Council prior to being recorded with the final plat in accordance with Ordinance No. 112: / a. Articles of Incorporation b. By-laws of the association c. Declaration of covenants, conditions and restrictions regulating the properties, maintenance of the common areas and age restrictions so as to comply with Minnesota Statutes 363.02, subd. 2(2)(b) and Federal Fair Housing Act Amendments 42 U.S.C.A. 3607 (b)(2). 6. Grey Oaks will be a phased development in keeping with the development guidelines in the Andover Comprehensive Plan which indicates the Grey Oaks area is in two development time frames. It will be developed in two phases so no comprehensive Plan amendment will be needed. 7. Should, after passing the Special Use Permit and the preliminary plat, the developer change his mind about following the Minnesota and federal statutes mentioned in Item 5,c, the Special Use Permit and preliminary plat will then be null and void and full reapplication must be made for both the Special Use Permit and preliminary plat. Adopted by the City Council of the City of Andover on this 2nd day of March. 1999. ATTEST CITY OF ANDOVER 11 " ), t'L '/... ~ 1;' , . Ai {; ~ , l~ "' " ;f ;/J.E. McKelvey, Mayor 'i ",.-. ". Yictoria Yolk, City Clerk CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA J RES. NO R056-99 A RESOLUTION APPROVING THE PRELIMINARY PLAT OF THE PLANNED UNIT DEVELOPMENT OF "GREY OAKS" BY CHESTERTON PARTNERSIDP LOCATED IN SECTION 22, TOWNSIDP 32, RANGE 24, ANOKA COUNTY, MINNESOTA. and WHEREAS, the Andover Review Committee has reviewed the preliminary plat; WHEREAS, pursuant to published and mailed notice thereof, the Planning and Zoning Commission has conducted a public hearing on said plat; and WHEREAS, as a result of such public hearing, the Planning and Zoning Commission recommends to the City Council the denial of the plat. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby disagrees with the recommendation of the Planning and Zoning Commission and approves the preliminary plat with the following conditions: 1. The developer obtains all necessary permits from the Coon Creek Watershed District, DNR, , Corps of Engineers, LGU, MPCA and any other agency that may be interested in the site. . J 2. Bikeway/walkway construction alcng the right-of-way of Hanson Boulevard NW (Cost share of 50/50 split between deveioper and City). 3. Contingent upon approval of the Special Use Permit for the Planned Unit Development. 4. Address TKDA and MFRA comments the satisfaction of the City. 5. Address Engineering Department comments to the satisfaction of the City. 6. Address Planning Department comments to the satisfaction of the City. 7. Park dedication per Ordinance No. 10, Section 9.07. 8. The owner shall dedicate all easements at the time of the final plat. 9. Contingent upon staff review and approval for compliance with City ordinances, policies and guidelines. 10. The development shall be phased so as to not require a comprehensive plan amendment. II. The number of parking spaces shall be consistent with the use. J 12. The RV/boat/trailer storage area along Nightingale Street NW shall be eliminates; however, a small storage facility for equipment to be used to maintain Grey Oaks shall be permitted, but there will be no entrance onto Nightingale. / Page Two Resolution Preliminary Plat - Planned Unit Development Grey Oaks - Chesterton Partnership 13. The road design along 155th Lane MW between Hanson Boulevard and Hummingbird Street NW shall be reconfigured to meet better safety standards as determined by the City. 14. A copy of all variances as presented by the developer consisting of four pages which was received by the City on December 3, 1998, as amended, shall be attached to the preliminary plat and become the only listing of variances approved on the plat. 15. All street within the plat shall be public roads with no parking. 16. A detailed landscape plan for Grey Oaks, including the species, size and number of plants, shall be attached to and become part of the plat. Such landscaping must be acceptable to the Andover Review Committee. 17. A tree protection plan acceptable to the City must be approved prior to any excavation. 18. Such plat approval is contingent upon a development agreement acceptable to the City Attorney. / 19. The acceptance of a signed shared parking agreement in the commercial area to satisfy parking stall requirements. 20. All units not marketed for senior or empty nester shall provide a minimum parking of2.5 parking spaces per unit. 21. The issue of public and private trail locations and crossings be mutually agreed upon by the City and the developer. 22. All grading, drainage, flood elevations, erosion and geotechnical issues still outstanding be agreed to by both parties prior to any construction work being undertaken. 23. A suitable location for a City well which is agreeable to both the City and the developer. Adopted by the City Council of the City of Andover this 2nd March , 19.....2L. day of ;,.;,..J:;.r.."L '/ , J,(,/ CITY OF ANDOVER ;) { $0 ,t; t, /1.E. McKelvey, Mayor ATTEST: Victoria Volk, City Clerk '. / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ) DATE: luly 6. 1999 AGENDA SECTION ORIGINATING DEPARTMENT Discussion Administration Richard Fursman ITEM NO. '1. Select Interview Date for Fiscal Consultant REQUEST: The Council is requested to set an interview date for the selection of a fiscal consultant. The City's current individual in that role is leaving the business August 31, 1999. The City has proposals from Ehlers, Springsted and Juran and Moody. \ . / \ / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION '" ) DATE: Julv 6. 1999 AGENDA SECTION Discussion Items ORIGINATING DEPARTMENT Scott Ericksondll Engineering ITEM NO. Discuss Intersection of Bunker Lake Blvd. & ~rooked Lake Blvd. The City Council is requested to discuss the status of the intersection of Bunker Lake Blvd. and Crooked Lake Blvd. As the Council is aware this intersection has been discussed numerous times both internally and with the Anoka County Highway Department. To-date the intersection has not meet warrants for a traffic signal. Essentially this means that outside funding would not be available for the signal. If the County would allow construction of a unwarranted traffic signal it would need to be entirely at the City's expense and we would also have to assume the yearly maintenance costs for the signal. It should also be noted that the City Attorney has previously provided an opinion that if the city installs unwarranted traffic control devices the liability associated with this decision could become the cities. '\ / As part of the upgrade to Bunker Lake Blvd. the underground electrical conduit will be installed in the anticipation that this intersection will warrant the installation of a traffic signal in the near future. '\ , / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , ; DATE: Julv 6. 1999 AGENDA SECTION ORIGINATING DEPARTMENT Staff, Committee, Commission Planning Jeff Johnson ITEM NO. Re-Schedule Special City Council Meeting tr.ning Ordinance Review Task Force Request The City Council is asked to re-schedule the June 29, 1999 Special City Council Meeting with the Zoning Ordinance Review Task Force. , / , ) . CITY OF ANDOVER REQUEST FOR COUNCIL ACTION " J DATE: luly 6. 1999 AGENDA SECTION ORIGINATING DEPARTMENT Staff, Committee, Commission Community Development ITEM NO. ',\ Schedule Meeting Iv. Economic Development Authority David L. Carlberg Community Development Director The City Council is requested to schedule a meeting of the Economic Development Authority. The meeting would be a work session to discuss the latest master plan of "Andover Station" as prepared by Ryan Companies and Town Planning Collaborative. " / , / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ) DATE: July 6, 1999 AGENDA SECTION Non Discussion/Consent Item ORIGINATING DEPARTMENT David Almgren, Building Official ITEM NO. Temporary Mobil Home Permit Extension 1\. REQUEST: The City Council is requested to consider granting extension to the Temporary Mobil Home Permit to Cheryl Lee Johnson, 17816 Yellowpine Street N.W. See attached letter. The first permit was granted on January 6, 1999. The second extension was granted on April 6, 1999 for 90 days until July 6, 1999. The owner is requesting an extension until the house is completed. '.' (7l' CITY of ANDOVER r\ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. 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()fli) e&; ~ - ffid {V(J)i/; ~ ~ ~o-U M (pt/., . fPr;,#P dfJ. ad rna-h /7LL .poA.- ..up tJJcd ~ rfl~ ~a:(M/ . . 1Jtd. t?1-;f .~tW.. ~ flc. tZ- ~ ()f1d ~ ~ a- ~ 1J~' ~ ~ .due, d~ .A:b AD c!Ja:f cf)~ v40 At .iJ.od ~ ir(j ~ fl)~ TheM\. ~ p)tuV: r>u- <fD: :JiM <J;M ~ ~ J-Ui'j'w~ 1 rn~ '" >>cdLJ C>04l-6 . '. -I ~ -; /J /\- , I /" j (nff1..L ( ,/ ~ I/~~ 6 ~~J ~jj CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ / DATE: Julv 6.1999 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Todd Haas, _~ Engineering ITEM NO. Approve Waiving Fees/Softball TournamenUNorth Suburban Mutual Aid lB. The City Council is requested by the Park and Recreation Commission to waive the tournament fees for North Suburban Mutual Aid for an August 21, 1999 tournament. '. / \ / '\ ~ CITY of ANDOVER PARKANDRECREATIONCOMMISSIONMEETING-JUNE17~199,! " ,_, .....:::' MINUTES -, -. -~ ~. ~ _.~. ~... ", _....._..-.~..~.~:.:;,.~~~.~:.~i~~~::-r.~~~~~~~~~~:~:-'-,", ,;/!.~. -. ......: '.,:- -~,,;~., The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was calle4 t~ "~: - , order by Chaiiperson Dave Blackstad on June 17, 1,999, 7:35 p.rn., at the And6:v:er City' H~ :: '.~~i,:"i';.. 1685 CrosstoWn Boulevard NW, Andover, Minnesota.' :--,-,~. Commissioners present: , - , Tom Anderson, Dave Blackstad, Al_Grabows~; ViuerieHolthuS;'",':"; and Dave O'Toole ' - - - ' , " .,'," ,'- -" ::/: :{:i;'::;:>-_ ' - , Jeff Kieffer and JeffLindahI,;, :,<-;:,i::'5,;(;:~.\,-:, ,- , - . . ';..-~':~-,," .....;>.'~.-~.";-- ~ Park Coordinator; Todd Haas' ::: " - , -'.' Commissioners absent: Also present: RESIDENTS FORUM None. APPROVAL OF MINUTES , / June 3, 1999 llfotion by O'Toole, seconded by Grabowski, to approve the Minutes as written. Motion carried on 4 - ayes, 0 - nays, 2 - absent (Kieffer and Lindahl), and 1 - present (Blackstad) vote. ~ APPROVE ADULT SOFTBALL TOURNAll-IENT APPLICATION :Mr. Haas stated that the Park and Recreation Commission is requested to recommend approval of the tournament application form for North Suburban Mutual Aid for August 21, 1999. He explained that the directors of the tournament are requesting to waive the fees although they still would need to submit the damage deposit fee of $250 for non-profit organizations. Commissioner Grabowski questioned if they wanted to have concessions open. Tom Johnson. Tournament Director, stated that if they wanted the stand open they could, but the tournament, will be providing their own food. Commissioner Grabowski stated that he didn't think it would' then be necessary for the concessions to be open. Motion by O'Toole, seconded by Grabowski, to recommend to City Council approval of the tournament application form for North Suburban Mutual Aid for August 21, 1999 waiving the '\ tournament fees. Motion carried on 5 - ayes, 0 - nays, 2 - absent (Kieffer and Lindahl), and 0 _ / present vote. (-- r ANDOVER PARK COMMISSION - REQUEST FOR PARK RECOMMENDATION ":--" ) DATE: June 17.1999 ITEM ORIGINATING DEPARTMENT Todd J. Haas, ./ 4. Approve Adult Softball Tournament Application Parks~ The Park and Recreation Commission is requested to recommend approval of the tournament application form for North Suburban Mutual Aid for August 21, 1999. The directors of the tournament are requesting to waive the fees although they still would need to submit the damage deposit fee of $250 for non-profit organizations. Since the directors are requesting to waive the fees, the City Council will need to approved this application. r TOURNAMENT DIRECTOR'S PHONE An J nJ-er t::"r N!, t:J.q I- 5" -Ie;;e.. fI Ole:; S .)./"o/Y) Check here if organization is located in Andover ~ 4ndu"r FIVe W~ 7 s-3 - 60 ,J,:J.... (home) TOURNAMENT APPLlCA TJON FORM (Please print or type aU information) Nor#, ~oJbC/r&.r. 11J~e, / A ;.1 /' NAME OF TOURNAMENT, . ) TOVRNAMENT SPONSOR: TOURNAMENT DIRECTOR: / II~/#' ~c,/7 ir~~/J,..J;" ; T'dtV) 7dh;;;A~ . . TOURNAMENT ORGANIZATION: Ac/!y '5.J 3q{;3 I);J. tz.I L" A/ldcUr mY} 2/2- ~- ~/~ (office) TOURNAMENT DIRECTOR'S ADDRESS: DATES OF TOURNAMENT: PARK FEES AND USAGE $"'S30,/ / Fees are as follows: (Check A or B) '<;;/ A. No Field Maintenance /'- - Adult - 5200 tournament fee for the park (0), plus a $150 field usage fee per field - Youth - 5200 tournament fee for the park (0), plus a $75 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (0) This cost includes a City employee to maintain the facilities throughout the tournament (upkeep of trash bins. restrooms and building, etc.) S Number of fields to be used Note: Fee includes the use of the Iimer, lime, batter's box during the duration of the tournament Tournament Director is responsible for maintenance of field. Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. iJ B. With Field Maintenance o Adult - 5500 tournament fee for the park (0), plus a $150 field usage fee per field ~ Youth - 5500 tournament fee for the park (0). plus a $75 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (") This cost includes a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building. etc.) Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Damaqe Deposit Fees (Check A or B) o A. 5500 Profit Organizations ./ B. $250 Non-Profit Organizations Jrk usaqe as follows: (Check fields requested to be used) . 1. City Hall Park Complex #1 - Diamond No. 1 :: Diamond NO.2 iJ Diamond NO.3 o Diamond NO.4 -- ( / /\ / 2. Sunshine Park .L'"Diamond No.5 7Oiamond NO.6 ;;YDiamond NO.7 "z-Diamond No.8 Note: . If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. Note: Check box if toumament entry fee is required. /" Tournament entry fee per team j / /0 ~ . No applications will be accepted before January 3rd and they will be processed on a first-come, first-served basis. All requests for tournaments must be submitted between January 3rd and March 1st and will be considered by the Park and Recreation Commission meeting, which is the third Thursday of March. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Comrnission at least two weeks prior to the date of the tournament The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 darnage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Supervisor. NON-INTOXICATING LIQUOR LICENSE - Applications for Non-intoxicating Liquor License must be included with this tournament application. The fee for a tournament Non-intoxicating Liquor License is $25.00. The application must be made out by a specific person (such as the Tournament Organization) and this person must be a resident of the City of Andover and affiliated with an Andover league team or local organization. The application for the "Non-intoxicating Liquor License will be sent to the City Council and you will be contacted by the City Clerk if the /Iicense has been approved. DRAM SHOP INSURANCE - Minnesota Chapter 340 requires the municipalities verify Dram Shop coverage for the sale of non-intoxicating malt beverages. The Minnesota Recreational Sports Federation, which sanctions softball tournaments, has a blanket Dram Shop insurance coverage for all sanctioned tournaments. A copy of this insurance must be provided to the City with the application. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non-intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a toumament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City." If further information is needed, please contact the Parks Coordinator at 755-5100. Application forms may be obtained from and returned to the City of Andover, Park and Recreation Commission, 1685 Crosstown Boulevard NW, Andover, MN 55304. . The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. . During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. Attached is Ordinance No. 229 " NO METAL SPIKES NO PETS NO ALCOHOL / 6/3/'7'1 DATE ~~'~d TOURNAMENT DIRECTO (signature) toumapl.doc (12/15/98) (- ( -rl)/ s /::; 0.. t?Clfl (%'0.(; f -I-Clvl'/Jo-o../77e/J7- pc/f 0/1 .eUer f yeo.r b i -fhe- Cu!t?06Y' 0+ +ke -/or..JI/1IY>/7V?r>~ .' h I b -f d "r 11 -e e )5; Ie +ec>r/?]-5. o.r-.:=.. . J(e___e'pc-r/04?v1Is_. ::i{l.olYl +~ Illdi.fh 5v6vl'bo./) m..Jl-v07 / A/c1 ASSxlo.ko/ .A /,'gnV\. Tr~/75pc,"r-k..-JJO'/7 (f..ke.,./fA ~/JJ WO'/1 +k.. . jour I1l?tme/lr /e:::.~f je?(?<r' ~/)d -5/IUe. .#e.j ~ no-/- .,;hc;..t-e ~. .btJ/11-e.._ -Io~/'7 . +ky hc-rv-c..._Ot.5kd-l-o ,;;ho/d . fk.~___fcvfFP1/Pe,?-r. ~+--5YI1:5h/r'l~.__~&<("k..'h"_' '. CUe hC/zt-e- -f.c-,/kcd -1-0 +I-e- A/lch~r-/._)C"~.5 .. -/-0 5erV<:.... ;1o/) ,'(1"bllc~fr~ ~er C?t/1d 0-e.. wJ ! I be set' f/ / t7.::) h t7 f c!Clg 5 c:-t /) c! hovn .6u/~/' .5 A +- h () cA O<('''i-C -f.-.c, fie. ;:; 107 ye /5 C1 /0 f:ct /) 5 . / c; 10 C-e- +/1 J 5 t'~ c-... J10(1 ()io fj f -I-ev/,;?c-./J'l..en-J- fJu+- 0(1 hi.::... Vlcn pro-/'.; f o/,9c:./J,.'?=)/Ori u.- c Ot.f'-.e.- ref (j es +/'~ +hrn + ,/e-u t{/.:>t-,' v-<:- +-k ~ T/1.c1/l /L ,/OU - ld ((l -:J';) h fJ~^- . / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ J DATE: Julv 6. 1999 AGENDA SECTION Non-Discussion/Consent Items ORIGINATING DEPARTMENT , Scott Erickson,~'r . - Engineering ITEM NO. . Approve Plans & Specs/98-22A1Well Pump house #7 13. The City Council is requested to approve the resolution approving plans and specifications for Project 98-22A, Well Pumphouse #7. The plans and specs are available in the Engineering Office for your review. / / -, CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. / MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 98-22A ,FOR WELL PUMPHOUSE #7. WHEREAS, pursuant to Resolution No. 048-99 , adopted by the City Council on the 16th day of February ,19 99, TKDA has prepared final plans and specifications for Project 98-22A for Well Pumphouse #7. WHEREAS, such final plans and specifications were presented to the City Council for their review on the --..ID!L day of July ,19--.lliL. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. '. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at , 19 99 at the Andover City Hall. / and adopted by the , 19 99 , with voting in voting MOTION seconded by Councilmember City Council at a reqular meeting this 6th day of July Councilmembers favor of the resolution, and Councilmembers against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk >' CITY OF ANDOVER REQUEST FOR COUNCIL ACTION / DATE: July 6.1999 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Scott E~~ Engineering ITEM NO. Iq:ward Bid/98-27/Fox Hollow The City Council is requested to approve the resolution awarding contract to C.W. Houle, Inc. in the amount of $1 ,018,792.70 for Project 98-27, Fox Hollow. The Council is requested not to award the alternate bid at this time. Bids received are as follows: Contractor Base Bid Amount Alternate Bid Amount C.w. Houle, Inc. $1,018,792.70 $64,511.00 Richard Knutson Inc. $1,067,591.22 $62,434.52 , Kober Excavating $1,077,047.39 $66,349.24 / Ryan Contracting Inc. $1,100,188.16 $65,502.80 LaTour Construction Inc. $1,102,910.60 $60,801.30 Inland Utility Const. Inc. $1,115,463.95 $71,179.50 Arcon Construction Inc. $1,169,960.45 $65,825.56 Barbarossa & Sons Inc. $1,178,929.80 $72,372.00 Randy Kramer Excavating Inc. $1,182,506.68 $64,578.94 Redstone Construction $1,195,558.59 $69,831.96 Burschville Construction Inc. $1,202,036.10 $71,277.00 S.R. Weidema Inc. $1,236,318.65 $99,252.50 Northdale Construction $1,302,420.44 $73,624.46 Engineer's Estimate $1,1110,615.50 $71,862.00 C.W. Houle Inc. has successfully performed other projects for the City. , " " CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 98-27 FOR FOX HOLLOW. WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No 128-99 , dated June 1 , 1998, bids were received, opened and tabulated according to law with results as follows: C.W. Houle, Inc. Richard Knutson Inc. Kober $1,018,792.70 $1,067,591.22 $1,077,047.39 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate C.W. Houle. Inc. as being the apparent low bidder. \ BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with C.W. Houle. Inc. in the amount of $1.018.792.70 for construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 6th day of Julv ,19Jlli...., with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk / , \ / JUL-02-1999 13:23 651 292 0083 P.01/01 TKDA TOI.Tl. KINe;. DUVAI.I.. ANDERSON AND ASSOCIATES. INCOAPOAATEO ENGINEERS. ARCHITECTS. PLANNERS 1S00 PIPER JAFFRAV PlAZA 4" CEDAR STREET SAINT PAUl.. MINNESOTA 55101 -2140 PHONE:65112'.."OO FAX;6S1m2-0063 July 2, 1999 H<?norable Mayor and City Council Andover, Minnesota Re: Bid Award Fox. Hollow (98-27) i\ndoYer,~nnesota TKDA Commission No. 11691-02 Dear Mayor and City Council; Bids were received today for the Fox Hollow project. The bid received wcre as follows: \ Bidder Base Bid Additional Alternate Total C.W. Houle, Inc. $1,018,792.70 $64,511.00 $1,083,303.70 Richard Knutson Inc. $1,067,591. 22 $62.43454 $1.130,025.76 Kober Ex.cavating $1,077,047.39 $66,349.24 $1,143,396.63 Rvan Contracting $1,100,188.16 $65,502.80 $1,165,690.96 Latour ConsttUction $1,102,910.60 $60.801.30 $1,163,711.90 Areon Construction $1,169,960.45 $65,825.56 $1.235,786.01 Barbarossa & Sons $1,178,929.80 $72,372.00 $1,251,301.80 Randy Kramer Exc. $1,182,506.68 $64,578.94 $1,247,085.62 Redstone Construction $1,195,558.59 $69,831.96 $1,265,390.55 Burchville Construction $1,202,036.10 $71,277.00 $1,273,3) 3.10 S.R. Weidema Const. $1,236,318.65 $99,252.50 $1,335,571.15 Nocthdale Construction $1,302,420.44 $73,624.46 $1,376,044.90 EDI!:ineer's Estimate $1,110,615.50 $71,862.00 $1,182,477.50 City Council Action Requested Award Fox Hollow, City Project 98-27 to C.W. Houle Inc. in the amount of$I,OI8792.70. The Additional Alternate will be added at a later time if necessary. Sincerely; ~ Thomas Prew Senior Project Manager - An Equal opponunIry Employer JUL 02 '99 13:32 TOTAL P.01 PAGE. 01 651 292 0083 TABULATION OF BIDS FOX HOLLOW STREET IMPROVEMENTS q 5 - 2 7 '; CllY OF ANDOVER, MINNESOTA ./ Bids Due: 10:00 AM Date: July 2. 1999 COMMISSION NO. 11691 (5) (f) Bid Ret'd Bidder Bond P&S Total Amount of Bid AAA STRIPING SERVICE CO AMERICAN CAST IRON PIPE CO ARCON CONSTRUCTION INC FliP1 qJcO. q~ & I BARBAROSSA & SONS, INC I.l% cl2-0 ~ $'0 7 BAUERL Y COMPANIES BLAKE DRILLING CO, INC. BONINE EXCAVATING. INC BURSCHVILLE CONSTRUCTION INC I 2.0 z... I t!J3b./ 0 7 C. W. HOULE. INC I OICO 7c/2.70 ~. , DAVIES WATER EQUIPMENT DEWATERING INC , ELK RIVER CONCRETE INLAND UTlLllY CONSTRUCTION INC. 1,/l~, ~b3 ~qc;- 7 :. LATOUR CONSTRUCTION INC I , (02., q I 0 , (p 0 '. MIDWEST ASPHALT CORP MINNESOTA PIPE & EQUIPMENT NODLAND CONSTRUCTION CO, INC. .. NORTH VAUEY INC NORTHDALE CONSTRUCTION ( . :2/)2.., Lf ~o . 9'7 -. PRECISION PAVEMENT MARKING INC RANDY KRAMER EXCAVATING INC II tez., ~06. (",<3 6' REDSTONE CONSTRUCTION I. 1 'Is, S"~. >1 (p RICHARD KNUTSON INC I Da,7, 59/_ 22- ~ . 0 RYAN CONTRACTING INC J, 100 I I czg . I b I _ S.R. WEIDEMA, INC. 1. 2?f:? / j;&. &,;, I US FILTER WATER PRO ENGINEER'S ESTIMATE $ 1,182,4n.50 CD CD "\ ,~ ~~ r. , / @ ~ ~ J6 :. ) ~) I~00~(L- COT~ C/ Lf7. 3~ ,4<---1 fi.uilt~< 5" (52.5. S":c , 2., ~72,cc I Z77.aC I &f, S7j.oC 1 nor. so I ~/~OI,~c: "E 1f:xZ..'I. 'I b I t{ of. 7'0. C; L. I 9, '331 .<1 ~ 'l./41'f. >~ ~ ~02. 8'- 17/ Z5'z.s- hc' '!Jt(9,;..- / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION '\ ,/ DATE: July 6. 1999 AGENDA SECTION Non-Discussion/Consent Items ORIGINATING DEPARTMENT \~ Scott Erickson;fit Engineering ITEM NO. itpprove Plans & Specs/94-30C/City Hall Parking Lot Lighting The City Council is requested to approve the resolution approving plans and specifications for Project 94-30C, City Hall Parking Lot Lighting. The installation of lighting for the parking lot is necessary to meet City code requirements. The funding will be from funds previously bonded for City Hall and Public Works improvements. The plans and specs are available in the Engineering Office for your review. " , ) '\ ) '\ CITY OF ANDOVER , / COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 94-30C ,FOR CITY HALL PARKING LOT LIGHTING . WHEREAS, pursuant to Resolution No. 029-97, adopted by the City Council on the 21st day of Januarv , 19 97, City Enqineer has prepared final plans and specifications for Project 94-30C for City Hall Parkinq Lot Liqhtinq . WHEREAS, such final plans and specifications were presented to the City Council for their review on the ~ day of July ,19~. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. J BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 10:00 AM . July 29 ,19 99 at the Andover City Hall. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 6th day of July ,19 99 , with voting in voting Councilmembers favor of the resolution, and Councilmembers against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor / Victoria Volk - City Clerk CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , ) DATE: Julv 6. 1999 AGENDA SECTION Non-Discussion/Consent Items ORIGINATING DEPARTMENT \ Scott Erickson,: . Engineering ITEM NO. ~pprove Plans & Specs/94-30B/City Hall Parking Lot Reconstruction The City Council is requested to approve the resolution approving plans and specifications for Project 94-30B, City Hall Parking Lot Reconstruction. The City Hall parking lot will be constructed with concrete curb and gutter, sidewalk and a new section of asphalt to comply with City code requirements. The funding will be from funds previously bonded for City Hall and Public Works upgrades. The plans and specs are available in the Engineering Office for your review. "- / '. .J '. CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. . ) MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 94-30B ,FOR CITY HALL PARKING LOT RECONSTRUCTION . WHEREAS, pursuant to Resolution No. 028-97, adopted by the City Council on the 21 st day of January , 19 97, City Enqineer has prepared final plans and specifications for Project 94-30B for City Hall Parkinq Lot Reconstruction . WHEREAS, such final plans and specifications were presented to the City Council for their review on the ~ day of Julv ,19-.mL. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. "\ ) BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 10:00 AM . Julv 29 , 19 99 at the Andover City Hall. MOTION seconded by Council member and adopted by the City Council at a reqular meeting this 6th day of Julv ,19 99, with voting in voting Council members favor of the resolution, and Councilmembers against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor '. Victoria Volk - City Clerk ; CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: Julv 6. 1999 AGENDA SECTION Non-Discussion/Consent Items ORIGINATING DEPARTMENT " Scott Erickson,i'c- Engineering ITEM NO. Approve Plans & Specs/98-11A1Jay Street NW/Landscaping lr. The City Council is requested to approve the resolution approving plans and specifications for Project 98-11A, Jay Street NW for landscaping improvements. The plans and specs are available in the Engineering Office for your review. , .' CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 98-11A ,FOR JAY STREET NW FOR LANDSCAPING IMPROVEMENTS. WHEREAS, pursuant to Resolution No. 047-99 , adopted by the City Council on the 16th day of Februarv ,19 99, SEH has prepared final plans and specifications for Project 98-11A for Jav Street NW for Landscaoino improvements. WHEREAS, such final plans and specifications were presented to the City Council for their review on the ~ day of Julv , 19~. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. " BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at , 19 99 at the Andover City Hall. and adopted by the , 19 99 , with voting in voting MOTION seconded by Councilmember City Council at a reoular meeting this 6th day of Julv Councilmembers favor of the resolution, and Councilmembers against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk \ ) , . / . J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: luly 6. 1999 AGENDA SECTION Non Discussion Item ORIGINATING DEPARTMENT Planning ITEM NO. Approve ASUP 99-06 Addition to Church Prairie Oak Community Church 1657 161stAve. NW Megan Barnett Planning Intern I~, ReQuest The City Council is asked to approve an Amended Special Use Permit to construct a 12,000 s.f. addition consisting of classrooms, restrooms, and office space onto an existing church at 1657 161st Ave NW (PIN 15-32-24-14-0001). The property is zoned R-l, Single Family Rural. Plannin!! and Zonin!! Commission Review The Planning and Zoning Commission voted 5-0 to approve the proposal at the June 8, 1999 meeting with limited discussion. Attachments . Planning and Zoning Minutes - June 8, 1999 . Resolution for approval . Planning and Zoning Staff Report - June 8, 1999 / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R -99 A RESOLUTION APPROVING AN AMENDED SPECIAL USE PERMIT FOR A CHURCH ADDITION, PRAIRIE OAK COMMUNITY CHURCH, 1657 161 ST AVENUE NW (PIN 15-32-24-14-0001). WHEREAS, Prairie Oak Community Church has requested an Amended Special Use Permit to construct an addition onto an existing building at 1657 161st Avenue NW (PIN 15-32-24-14-0001) legally described as follows: The Southeast Quarter of the Northeast Quarter of Section 15, Township 32, Range 24, Anoka County Minnesota, except Parcel 29, ANOKA COUNTY HIGHWAY RIGHT - OF - WAY PLAT No. 20, Anoka County, Minnesota, subject to easements of record. '. WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of Ordinance No.8, Section 5.03 & 7.03; and / WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, morals, and general welfare of the City of Andover; and WHEREAS, a public hearing was held pursuant to state statute; and WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the Amended Special Use Permit as requested. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the Amended Special Use Permit on said property with the following condition: . / \ ./ , / , / Page Two ASUP 99-06 Prairie Oak Community Church July 6, 1999 1) The Amended Special Use Permit will be subject to annual review and site inspection by City staff. 2) That the Special Use Permit be subject to a sunset clause as stipulated in Ordinance No.8, Section 5.03 (d). Adopted by the City Council of the City of Andover on this 6th day of Julv, 1999. ATTEST: CITY OF ANDOVER Victoria V olk, City Clerk J.E. McKelvey, Mayor \ ) CITY of ANDOVER PLANNING AND ZONING COMMISSION MEETING - JUNE 8,1999 MINUTES The Regular Bi-Monthly Meeting of the Andover Planning and Zoning Commission was called to order by Chairperson Jay Squires on June 8, 1999, 7:02 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Maynard Apel, Larry Dahlien, Dean Daninger, Douglas Falk, Mark Hedin, Bev Jovanovich, and Jay Squires. None Community Development Director, Dave Carlberg Planning Intern, Megan Barnett Others Commissioners absent: Also present: APPROVAL OF MINUTES. May 25,1999 \ ( ../ Commissioner Apel noted he was absent at this meeting and requested a correction on Page 1 to indicate that Jay Squires chaired the meeting. Motion by Jovanovich, seconded by Falk, the Minutes be approved as amended. Motion carried on . a 6-ayes, O-nays, I-present (Apel), O-absent vote. PUBLIC HEARING: AMENDED SPECIAL USE PERMIT (ASUP 99-06) - CONSTRUCT 12,000 S.F. ADDITION TO CHURCH - 1657 161ST AVENUE NW - PRAIRIE OAK COMMUNITY CHURCH. Ms. Barnett stated the Planning and Zoning Commission is requested by the Prairie Oak Community Church to review an Amended Special Use Permit (SUP) to construct a 12,000 square foot addition onto an existing church at 1657 161st Avenue NW (pIN 15-32-24-14-0001). The property is zoned R-l, Single Family Rural. Ms. Barnett stated applicable ordinances are: Ordinance No.8, Section 5.03, regulates the Amended Special Use Permit process and outlines four criteria for review: 1. The effect of the proposed use upon the health, safety, morals, and general welfare of the occupants of the surrounding land. \ ' / Regular Andover Planning and Zoning Commission Meeting Minutes - June 8, 1999 Page 2 '\ / 2. The effect on eXlstmg and anticipated traffic conditions including parking facilities on adjacent streets and land. The effect on the values of property and scenic views in the surrounding area. The effect of the proposed use on the Comprehensive Plan. 3. 4. Ordinance 8, Section 7.03, Special Uses allows churches as a special use in residential districts. Ms. Barnett noted the adjacent land uses and explained that Prairie Oak Community Church was granted a SUP to construct a church on November 5, 1991. An Amended SUP is needed to construct an addition to the existing facility. She advised the proposed expansion would consist of offices, be architecturally integrated into the existing facility, and the Andover Review Committee (ARC) will review the commercial site plan for the addition including parking, lighting, grading, drainage, and erosion control. Ms. Barnett advised the Commission may recommend approval to the City Council if they find it meets the requirements of Ordinance No.8, may recommend denial to the City Council if they find the request does not meet the requirements of Ordinance No.8, or may table the item pending further information. She advised that staff recommends approval of the amended SUP. " Commissioner Daninger asked if the ARC has looked at this. Mr. Carlberg advised they have had only preliminary review and once final documents are submitted, formal site plan will occur. He explained that as part of their site plan review, the issues of utilities and possible need for sprinkling will be addressed. I '\' / ,~otion by Hedin, seconded by Daninger, to open the public hearing. Motion carried on a 7-ayes, 0- nays, O-absent vote. Chairperson Squires asked if the entire expansion is for office space. Gary LaFine, representing Prairie Oak Community Church, explained the architect identified the areas as "office" but they will be used for classrooms and restrooms. He advised they have plans for Phase III which will include a sanctuary toward the northwest. Commissioner Jovanovich asked if there are any plans for a day care or school during the week days. Mr. LaFine stated there are no such plans. There was no other public input. J1;/otion by Falk, seconded by Jovanovich, to close the public hearing. Motion carried on a 7-ayes, 0- nays, O-absent vote. , , J Regular Andover Planning and Zoning Commission Meeting Minutes - June 8. 1999 Page 3 \ ) Commissioner Daninger suggested the plan be revised to correctly indicate the spaces are for classrooms, restrooms, etc. and not for "office." Mr. Carlberg recommended the language be amended to indicate "classroom/office." Chairperson Squire suggested the clarification be made ill the staff report pnor to Council consideration. Mr. Carlberg agreed to do so. Motion by Hedin, seconded by Jovanovich, to recommend to the City Council approval of the Amended Special Use Permit request for an addition to the Prairie Oak Community Church located at 1657 161st Avenue NW. Motion carried on a 7-ayes, O-nays, O-absent vote. Mr. Carlberg advised the next three agenda items involve the review of sketch plans which are scheduled for Year 2000 development. SKETCH PLAN - SECTION 27 - BILL HUPP. \ Bill Hupp, developer, stated the Planning and Zoning Commission is requested to review the proposed sketch plan for a Planned Unit Development (PUD) located in Section 27 for about 11 acres. He stated they have looked at several alternatives to find the most efficient use of this comer property but there is a wetland encumberment along Hanson Boulevard which makes it difficult. He stated there will be a lot of green space, 29 townhome units. and a mini strip mall containing a convenience store, car wash, etc. Mr. Hupp presented a colored picture of upscale town.lIomes which they intend to market to empty-nesters. Mr. Hupp stated they would propose between two- and four- unit townhomes in a variety of layouts. He stated the townhome construction will be of brick and stucco. . / Mr. Hupp stated the City is also in the midst of developing a City center just south of this property and may be looking at additional uses on the southern end of this site. Because of that, he suggested townhomes would be a well-suited use. He noted the use of the entire area flows well in of itself and tends to be a private area due to the ridge. Mr. Carlberg explained the sketch plat phase is the Commission's first opportunity to view the proposed project and provide a general concept review. This does not involve detailed review of setbacks, etc. He stated if the concept is acceptable and fits within the Comprehensive Plan, it can be furthered. Commissioner Ape! stated he does not believe this proposed project would result in an adverse impact to the area and noted the intersection is of a major design which would be appropriate for the intended uses. He noted the recommendation for a road to Hanson Boulevard and indicated his support since it will solve the problem with the 500 foot cul-de-sac. \ / Regular Andover Planning and Zoning Commission Afeeting Minutes - June 8, 1999 Page 4 , / Mr. Carlberg reviewed the staff report advising of staff s general comments. He stated the proposal is for a mixed use PUD with zoning ofR-4 for the townhomes and GB for the commercial area. Mr. Carlberg noted that while Mr. Hupp's property is included in the sketch, the remaining parcel and abutting parcels are not included in the sketch so it will need to be revised and submitted for staffs review. Mr. Carlberg noted Ordinance 112 sets criteria for PUDs. This property is within the Metropolitan Urban Service Area (MUSA) and alllots will need to meet the provisions of Ordinance No. 10, Section 9.06a(l) which relates to lot size and buildability requirements. Mr. Carlberg reviewed the deadline for project approvals to assure development in the Year 2000. He explained the need to identify the 100 year pond elevation and provide drainage and utility easements. Mr. Carlberg noted the reviews by the Park and Recreation Commission and the Andover Review Committee (ARC) to address a variety of issues. Following those reviews, a list of concerns to be addressed will be drafted. Mr. Carlberg noted the ARC recommendation to bring the street out to Hanson Boulevard which will eliminate the need for a variance. They also recommend the proposed street width meet the minimum requirement of 32 feet wide, curb face to curb face, and that it be dedicated as a public roadway. Trails and walkways will also be discussed since there is a plan to bring a trail along Coon Creek to Kelsey Park. Hanson Boulevard and Andover Boulevard are also corridors where trails are planned. He noted additional right-of-way along the south side of Andover Boulevard will be necessary to accommodate the existing right turn lane, utilities, and the potential bikeway/walkway trail. \ , I .' / Mr. Carlberg advised the ARC recommends the driveway from the commercial area to Andover Boulevard be relocated to the interior street entering the development. He used a site plan to identify a location where a road access could be created to provide access to the adjacent property as well. Mr. Carlberg explained the commercial components of the plan \\ill need to be processed as separate applications. The Anoka County Highway Department review is pending. He offered to answer questions on this sketch plan. Chairperson Squires asked if a copy of the Comprehensive Plan is available. Mr. Carlberg explained the Comprehensive Plan shows this property as Transitional Commercial and the proposed mixed uses would be consistent. Mr. Hupp stated they may be able to create a pond that would provide a nice overlook which would be owned by the townhome association and connect to a trail system. He advised that this is only a ten acre site and he may not be able to afford trails on all three sides of the site due to the wetland constraints. Chairperson Squires explained that trails are thought by Andover residents to be the biggest benefit and he supports the recommendation for the trails as presented in the staff report. He stated he also supports the suggestion to bring the road out to Hanson Boulevard to eliminate the problem with the \ J Regular Andover Planning and Zoning Commission J'v/eeting Minutes - June 8, 1999 Page 5 , ,J long cul-de-sac length. Chairperson Squires stated he supports realigning the road farther west due to the close proximity to the major intersection: Due to the wetland constraints, he noted the great importance to consider a sketch of the entire surrounding area to assure development options for those properties are not impacted. Commissioner Daninger commented on the importance of assuring adequate street width to provide emergency vehicle access. He commented that he sees more empty-nesters using City trails than younger adults. Mr. Hupp stated he understands the importance of trails but, perhaps, it may be excessive to require trails on three sides for a ten acre development. He noted that locating the trail on the other side of Andover Boulevard would result in less impact to private property owners. Commissioner Ape! commented on the equal importance of using common sense and to consider the rights of the property owner. Mr. Carlberg advised the staff report does not mention that l\tlr. Hupp requested and received a rezoning of 1.12 acres to R-4 in 1998 and a lot split was also approved. '\ I... / Chairperson Squires stated his understanding that the PUD process would only be used by the City if they were able to gain some special feature. He stated he does not want to use the PUD process too freely to address mixed uses without that give-and-take aspect. Chairperson Squires stated he was not opposed to commercial but questioned whether a rezoning may be a better method. Mr. Carlberg agreed that the land needs to lend itself to the PUD process and there should be special features with the land for that consideration. He explained that providing common open spaces, clustering, and a higher standard of architecture is the trade-off for a PUD consideration. He agreed that not every property should be developed as a PUD and the City needs to address what the trade- offs are. Chairperson Squires asked if the City will be receiving enough amenities in this case to consider a PUD. Mr. Carlberg stated that it is early in the process but he believes that potential does exist. Chairperson Squires requested the staff include in their report an indication of why a PUD consideration is appropriate. Mr. Carlberg agreed and stated staff will also ask the developer to indicate what they are offering as an enhancement to the City. Mr. Carlberg stated staff will incorporate the Commission's comments and areas of concern for Council consideration at their June 15, 1999 meeting. \ SKETCH PLAN - WOODLAND ESTATES SECOND ADDITION - SECTION 22 - WOODLAND DEVELOPMENT COMPANY. >' Regular Andover Planning and Zoning Commission Meeting Minutes - June 8, 1999 Page 6 / Mr. Byron Westlund stated the Planning Commission is requested to review the proposed sketch plan of Woodland Estates Second Addition located in Section 22 (Crosstown Boulevard and Nightingale Street). He stated they propose 74 urban service lots with one larger lot for possible use by a church. The land is zoned R-l and will need to be rezoned as R-4, Single Family Urban. Mr. Westlund stated all lots exceed minimum square footage and they plan to continue the Woodland Estates plat of larger sized lots. He advised the property is within the MUSA and proposed for development in the years 2000 to 2005. The wetlands have been delineated which resulted in the creation of two cul-de-sacs to avoid impact to the wetland. He stated they are planning adequate width to accommodate trails and would like to use custom grading for each lot. Mr. Carlberg stated a meeting will be held on Thursday night with property owners in the 2000-2005 time frame and this property will be part of that discussion. He presented the ARC comments indicating the need for sketch plans for the adjacent property prior to Council review. Also, the wetland delineation should be shown on the sketch plan as this is a significant feature and required by Ordinance No. 10, Section 6.03B. Mr. Carlberg stated the ARC recommends the sketch plan show the general location of significant trees which will also be aided by Mr. Westlund's request for custom grading. He noted the suggestion that the Road Committee and Council reconsider a Municipal State Aid (MSA) street between Round Lake Boulevard and Nightingale Street or Crosstown Boulevard. On-street bicycle routes will need to be identified along Uplander Street. " / Mr. Carlberg advised the ARC recommends the street jog on the cross street on Uplander Street be eliminated to avoid conflict at the intersection. Also, the direct driveway access to Nightingale Street is prohibited by Ordinance No. 10 and needs to be eliminated and relocated to the side street. Mr. Carlberg noted the need for a SUP should the larger lot on Nightingale Street be developed as a church. Commissioner Dahlien inquired regarding the MSA designation. Mr. Carlberg presented a map of the area and explained past plans to extend the MSA street which was met with resident opposition. He explained how the roadway can be realigned north of Woodland Estates to provide a connection with Crosstown Boulevard. Mr. Westlund reviewed past lengthy discussions during the development of Woodland Estates regarding the MSA route and stated the MSA designation was removed by the City Council for several reasons, including poor soil conditions. Commissioner Apel stated if the Council wished to reopen the MSA issue they can do so but he would not recommend it be reopened. Mr. Westlund stated there may be other east/west utility easements that could be considered for an MSA route and asked if any traffic studies have been conducted to identify the amount of east/west traffic and need for that corridor. ) Regular Andover Planning and Zoning Commission Meeting Minutes -June 8,1999 Page 7 / Commissioner Dahlien concurred with eliminating the cost of constructing a roadway through an area of peat if there is another alternative. The Planning Commission requested staff refer their comments and those of the ARC to the City Council for their consideration at the June 15, 1999 meeting. SKETCH PLAN - SHADOWBROOK 6TH ADDITION - SECTION 25/36 - GOR-EM, LLC. Mr. Mike Quigley, representing Gor-em, LLC, stated the Planning Commission is requested to review the proposed sketch plan of Shadowbrook 6th Addition located in Section 25 and 36. He noted the comments of the ARC and stated the cul-de-sac does exceed the maximum length but it is difficult to change due to the unusual land. He advised there is a trail connection in Shadowbrook 5th to cross the creek. They will change Lot 23 to eliminate the double frontage lot. Lot 4 is actually in Shadowbrook 3rd and the sketch will be corrected to so indicate. Mr. Quigley stated in lieu of proposing a private street they will make the short section of roadway coming out of the townhouse development to a standard width street. Mr. Carlberg stated the ARC will review that street width change to see if it meets the concern with snow plowing. He stated the ARC agrees there is no way to connect the cul-de-sac due to the topography of the land. '. .... ,I Chairperson Squires asked if this is a PUD. Mr. Carlberg stated it is not and that indication will be removed. ORDINANCE REVIEW - ORDINANCE NO. 255, DEFERRED ASSESSMENTS. ORDINANCE REVIEW - ORDINANCE NO. 266, RENTAL HOUSING. ORDINANCE REVIEW - ORDINANCE NO. 267, HOUSING MAINTENANCE CODE. Mr. Carlberg stated these ordinances were presented at the last meeting and the requested minor changes were made. Commissioner Dahlien inquired regarding deferred assessments should it involve a couple with only one member being 65 years of age. He asked if the surviving spouse would loose the deferment should the 65 year old spouse die. Mr. Carlberg stated he will review the ordinance language and report back. Commissioner Dahlien stated his support that the deferral be allowed to remain if the spouse is of a similar age. The Commission had no other comment on these ordinances. " " Regular Andover Planning and Zoning Commission Meeting Minutes - June 8, 1999 Page 8 OTHER BUSINESS. Mr. Carlberg provided an update on recent Council action including the extension of the time frame to consider the Northern Natural Gas pipeline extension until FERC makes their rulings, approval of an encroachment variance, approval the Fox Hollow plat, and approval of amendments to allow therapeutic massage as a home-based business. Mr. Carlberg provided an update on activities involving the commercial uses and theater site and potential for the development of a town center. There was no other business to come before the Andover Planning and Zoning Commission. ADJOURNMENT Motion by Hedin, seconded by Jovanovich, to adjourn. Motion carried on a 7-ayes, O-nays, O-absent vote. The meeting adjourned at 8:37 p.m. Respectfully submitted, , \, Carla Wirth, Recording Secretary TimeSaver Off Site Secretarial, Inc. / " CITY OF ANDOVER REQUEST FOR PLANNING AND ZONING COMMISSION ACTION " DATE: lune 8. 1999 ITEM NO. 3 ORIGINATING DEPARTMENT ASUP 99-06 Addition to Church Prairie Oak Community Church 1657 161stAve. NW Planning Megan Barnett Planning Intern ReQuest The Planning and Zoning Commission is requested to review by the Prairie Oak Community Church an Amended Special Use Permit to construct a 12,000 s.f. addition onto an existing church at 1657 161st Ave. NW (PIN 15-32-24-14-0001). The property is zoned R-l, Single Family Rural. F \ "' Applicable Ordinances Ordinance No.8, Section 5.03, regulates the Amended Special Use Permit process and outlines the following criteria for review: 1) The effect of the proposed use upon the health, safety, morals and general welfare of the occupants of the surrounding land. 2) The effect on existing and anticipated traffic conditions including parking facilities on adjacent streets and land. 3) The effect on the values of property and scenic views in the surrounding area. 4) The effect of the proposed use on the Comprehensive Plan Ordinance 8, Section 7.03, Special Uses allows churches as a special use in residential districts. , \ "' j Page Two ASUP 99-06 Prairie Oak Community Church June 8, 1999 Adiacent Land Use Adjacent land uses to the north, south, east, and west are all zoned R-l, Single Family-Rural. The residential properties are screened from the views of the church by a wooded buffer. Back!!round Prairie Oak Community Church was granted a Special Use Permit to construct a church on November 5, 1991. An Amended Special Use Permit is needed to construct an addition to the existing facility. General Review ) . The proposed expansion would consist of classrooms, restrooms, and office space. . The proposed expansion will be architecturally integrated into the existing facility. . The Andover Review Committee will review the commercial site plan for the addition including parking, lighting, grading, drainage, and erosion control. Commission Options 1. The Planning and Zoning Commission may recommend to the City Council approval of the Amended Special Use Permit request for an addition to the Prairie Oak Community Church located at 1657 161st Avenue NW, legally described on the attached resolution. The Commission finds the request meets the requirements of Ordinance No.8. 2. The Planning and Zoning Commission may recommend to the City Council denial of the Amended Special Use Permit request for an addition to the Prairie Oak Community Church located at 1657 161st Ave NW, legally described on the attached resolution. The Commission finds the request does not meet the requirements of Ordinance No.8. In recommending denial ofthe request, the Commission shall state those reasons for doing so. 3. The Planning and Zoning Commission may table the item pending further information from Staff. ./ / Page Three ASUP 99-0 Prairie Oak Community Church Addition June 8, 1999 Recommendation Staff recommends approval of the request subject to the provisions of the attached resolution. Attachments . Resolution . Location Map . Site Plan . Site Pictures . Amended Special Use Permit Application . Notice of Public Hearing , / / / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R -99 A RESOLUTION APPROVING AN AMENDED SPECIAL USE PERMIT FOR A CHURCH ADDITION, PRAIRIE OAK COMMUNITY CHURCH, 1657 161ST AVENUE NW (PIN 15-32-24-14-0001). WHEREAS, Prairie Oak Community Church has requested an Amended Special Use Permit to construct an addition onto an existing building at 1657 161st Avenue NW (PIN 15-32-24-14-0001) legally described as follows: The Southeast Quarter of the Northeast Quarter of Section 15, Township 32, Range 24, Anoka County Minnesota, except Parcel 29, ANOKA COUNTY HIGHWAY RIGHT - OF - WAY PLAT No. 20, Anoka County, Minnesota, subject to easements of record. / WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of Ordinance No.8, Section 5.03 & 7.03; and WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, morals, and general welfare of the City of Andover; and WHEREAS, a public hearing was held pursuant to state statute; and WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the Amended Special Use Permit as requested. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the Amended Special Use Permit on said property with the following condition: ~j ./ Page Two ASUP 99-06 Prairie Oak Community Church June 8, 1999 1) The Amended Special Use Permit will be subject to annual review and site inspection by City staff. 2) That the Special Use Permit be subject to a sunset clause as stipulated in Ordinance No.8, Section 5.03 (d). Adopted by the City Council of the City of Andover on this 6th day of Julv, 1999. ATTEST: CITY OF ANDOVER '/ Victoria V olk, City Clerk J.E. McKelvey, Mayor )~ City of Andover ASUP 99-06 - PRAIRIE OAK CHURCH CHURCH EXPANSION LEGEND It::! Subject Property 0 350' Mailing Boundary )^V Street Center Lines _ Properties Notified N A Sources: Andover engineering Andover GIS Anoka County GIS Parcels 8 Lot I Parcel Boundaries Right-of-Way Water Features 1 inch - 490 reet RF - 1 :5,883 Map Date: May 26,1999 " FUTURE SANCTUARY " _.. ---~ PROPOSED ADDITION " /' \, 6 6 '",.1>,:> '~~ ~. .) d .., , Qco' ,I(, ~~8~=d 24'-0': t18'-0)18'-o-t 24:=~~_~_J __ 56'-0. " N "\ EXISTING BUilDING "---.-".'- \ ~ ---__l // / ..: '~1>~ \, ;S. '"'0,, --CONTINUE SIOEWALK TO MATCH EXISTING SIOEWALK WlOTH J' ( ,) ~ f,>., ~" -...~ \:'<1. ,~O LlJ II I I HI Jb> 14 " / ---,-- J~l-\ 24'-0. t1 23'-0~ lJ ~) /' ..r", ?,// )/ ....0. /_ /' --'. 'O( /- :... ~ o", "v. ~' '0.. / '-. ~ .1<9. '040, ,:.e~, "_ ''-_:0'', '"" "v. , ( , \ .' 129 STALLS TOrt @ 10'xI8' . "JIf"'" ~ I z ~ \ "--.., 0 . I \ I \ ^ ) ~ )> \ ):: , / , . ~' ~,/ " .. ' ;2 t . .. J SO~ BLVD.! N.W. ,(GOUNrr no , ---:-- r .-- . . t ../ ... .... ~,.uu 1 ('\ N (J' ( . ~u".-ru' ' S 00-05' 42"E East line of the SE 1/4 of the NE 1/4 I LOCATION OF EXISTING FACILITY ') , ----~.. ~~. - ~:;:' //IIl' ,. - . . .~... !JU.-; -- _ . ,.,:~j;~"',~~'.::":-- .. m_.A.~ ~'. '\ LOCATION OF PROPOSED ADDITION , , ) ......._.~._~~.-=_n~_._.__...". .~._'-~-'n _ _"'__.~._'_~_ _~~.~>._<..c__ ~~-.-~. , . i J . ::: ->"..J '''''~'-'_.'--''.' ..-.---.... ....-_..-~.__..~.--'-~..... J..I ,.., r- Z !:./~ ~ ~,- ;-;C_~., !/' . , 1'd ) / 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 ~~^d<4 SPECIAL USE PERMIT CITY of ANDOVER Property Address 16.J-7 -/t:t/ ff a-,~ AI W Legal Description of Property: (Fill in whichever is appropriate): Lot Block Addition PIN \5 - 32' ),4 - 14 -000 L (If metes and bounds, attach the complete legal description.) Is the property: Abstract ~ or Torrens ? (This information must be provideafina can be obtained from the County. ) ----------------------------------------------------------------- Reason for Request r7/~~;'" Z //~ fl,-;IJ.P~. ~?/ /.~ 000 ~/ '\ J / Section of Ordinance g. 7.03 Current Zoning R - \ I ----------------------------------------------------------------- Name of Applicant Address Home Phone Business Phone Signature Date ----------------------------------------------------------------- '\ property Owner (Fee Owner) p~ ~ ~7 ~ (If different from above) Address /~S T /d./A7' C/l..o-e /Vw a.,J-'H!'A~' SS:]o~ , Home Phone Business Phone &/...7- 'r,y1'7- 8'1 '7/ Signature 4/'!ci? Lul'~A7'l Date s--C).rf--7? ) ----------------------------------------------------------------- ') SPECIAL USE PERMIT /" PAGE 2 The following information shall be submitted prior to review by the City of Andover: 1. A scaled drawing of the property and structures affected showing: scale and North arrow; dimension of the property and structures; front, side and rear yard building setbacks; adjacent streets; and location and use of existing structures within 100 feet. 2. The names and addresses of'Jproperty owners within 350 feet of the subject property. 7'J Application Fees: Commercial Residential Amended SUP Recording Fee Abstract property Torrens property Mailing labels $200.00 $150.00 ~it DDD ~ l~' ~ Dat;'paid~ReceiPt# Sll2.2 \ ) Rev. 5-06-93:d'A 5-04-94:bh 2-0l-95:bh 3-22-95:bh 9-30-96:bh 1-07-97:bh 6-03-98:bh Res. 179-91 (11-05-91) CRiTERIA FOR GRANTING SPECIAL USE PERMITS In granting a Special Use Permit, the City Council shall consider the advice and recommendation of the Planning and Zoning Commission and: 1. The effect of the proposed use upon the health, safety, morals and general welfare of occupants of surrounding lands. 2. Existing and anticipated traffic conditions including parking facilities on adjacent streets and lands. \ ) 3. The effect on values of property and scenic views in the surrounding area. 4. The effect of the proposed use on the Comprehensive Plan. :supapp , ) CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. -ANDOVER. MINNESOTA 55304 -(612) 755-5100 . CITY OF ANDOVER COUNTY OF ANOKA STATE OF- MINNESOTA . . ~ \. "."""... ~ ." - . . ...... <.~._,~.~...~.-.r_:.,' - .:'::.~~..:~:_.: :::._ NOTICE OF PUBLIC BEARING The Planning and Zoning Commission of the City of Andover will hold a public hearing, at 7:0o-p.m., or as soon thereafter as can be heard, on JUIle 8, 1999 at Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota to review Amended Special US~," ., Permit request of Prairie Oak Community Church to constiuct-a '12,000 S.L office arid," classroom ad4ition loc,atedat i657 161st Ave Nw legally describeda,s fqllows ~IN 15.':. 32-24-1~0001): . , ' ' , , ) The Southeast Quarter of the Northeast Quarter of Section 15, Township 32, Range 24, Anoka County, Minnesota, except Parcel 29, ANOKA COUNTY mGHWAY RIGHT - OF - WAY PLAT No. 20, AnokaCounty, Minnesota, subject to easements of record. All written and verbal comments will be received at that time. A copy of the proposed application will be available for review prior to the meeting at City Hall. ~,d4 Victoria V olk, City Clerk Publication dates: May 28, 1999 June 4, 1999 \ ) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ ) DATE: luly 6. 1999 AGENDA SECTION ADD-ON Non-discussion ORIGINATING DEPARTMENT Community Development ITEM NO. \C\, Approve Meeting Date Change ASUP 99-07 13585 Thrush Street NW Ray Beck (Beck's Auto) David L. Carlberg Community Development Director The City Council is requested to approve a meeting date change for an amended special use permit (ASUP 99-07) to construct an addition onto an existing building at 13585 Thrush Street NW. Staff proposes to place the item on the July 20, 1999 City Council agenda, one week after the July 13 Planning and Zoning Commission meeting. , " , , _/ City policy has been to place agenda items reviewed by the Planning and Zoning Commission on the second Tuesday of the month to be placed on the agenda of the City Council on the first Tuesday ofthe following month. A waiver is being requested because Stafffailed to notify the applicant of the amended special use permit requirement during initial discussions of the proposed addition or expansion which has caused a severe time delay in the construction of the addition. , / , / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ DATE: Julv 6.1999 ./ AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion Planning Jeff Johnson ITEM NO. Approve Ordinance No. 229B Amendment Regulating Parks AG. ReQuest The City Council is asked to review and approve an amendment to Ordinance No. 229 - An Ordinance Establishing a Park and Recreation Commission and Regulating Conduct in Public Parks; Providing for Enforcement; and Prescribing Penalties for Violations. Recommendations from both the Planning and Zoning Commission (6/22/99) and Park and Recreation Commission (5/19/99) have been made in regards to which activities when violated shall be guilty of a petty misdemeanor or misdemeanor. " / CITY OF ANDOVER REQUEST FOR PLANNING COMMISSION ACTION AGENDA ITEM DATE ORIGINATING DEPARTMENT June 22, 1999 APPROVED FOR AGENDA 5. Discussion: Discuss Ord. No. 22 B Amendment Regulating Parks Planning Jeff Johnson BY: BY: REQUEST The Planning and Zoning Commission is asked to discuss and review an amendment to Ordinance No. 229 - an Ordinance Establishing a Park and Recreation Commission and Regulating Conduct in Public Parks; Providing for Enforcement; and Prescribing Penalties for Violations. The Park and Recreation Commission at their May 19, 1999 reviewed Section 2 (City Park and Recreation Area Regulations) and Section 4 (penalty) of this ordinance and has "- made a recommendation to the Planning and Zoning Commission and City Council / regarding which park activities when violated shall be guilty of a petty misdemeanor or misdemeanor. "- / \ j CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 229B AN ORDINANCE AMENDING ORDINANCE NO. 229 - ESTABLISHING A PARK AND RECREATION COMMISSION AND REGULATING CONDUCT IN PUBLIC PARKS; PROVIDING FOR ENFORCEMENT; AND PRESCRIBING PENAL TIES FOR VIOLATIONS. The City Council of the City of Andover hereby ordains as follows: Section 2. City Park and Recreation Area Re!!ulations. E. Firearms. No firearms (as defined by City ordinance), or explosives shall be present or used unless authorized by City Council. Authorized law enforcement officials shall be exempt from this regulation. H. Hours. City park and recreation areas shall not be occupied or used nor may any motor vehicles be parked therein between 11 :00 p.m. and 6:00 a.m. except h when participating in an activity for which a permit has been granted by the City. / 2. Rea Oaks Park '.'1ill Be OileR from sl:mrise te 1 O:OQ fJ.m. I. Operation of Motor Vehicles. No person shall ride or drive a vehicle at a rate of speed exceeding that posted in City parks or fifteen (15) miles per hour. Drivers shall confine the operation of any motorized vehicle to roads, parking areas, or oilier specifically designated as a temporary parking area by the City Council and/or their designated representatives. It shall be unlawful for any self-propelled vehicle, including but not limited to motor vehicles as defined in Minnesota Statute, Chapter 169, other self-propelled vehicles, go-carts, and snowmobiles, to travel within City parks or recreation areas, except on established roadways, trails, or other areas designated for such purpose. Authorized emergencv vehicles and wheelchairs for the handicapped or disabled are exempt from this regulation. . / 1 / It shall be blRlawful for any 13erSOll to illterfure with tne Park afld ReereatisR CommissioR or their appoiflted repres@Htati'les iR the perfsrHl.anee of their amy. Section 4. Penaltv. Any person, firm or corporation violating any of the provisions aG stated iR this srdiRaFlee of Section 2 (A). (B). (F). (G). (R). (K). (L) and (N) shall be guilty of a misdemeanor petty misdemeanor, and upon conviction thereof shall be punished in accordance to State law. Anv person. firm or comoration violating anv of the provisions of Section 2 (C), (D). (E). (I). (J). (M) and anv person interfering with a Park and Recreation Commissioner or their appointed representatives in the performance of their dutv shall be guilty of a misdemeanor, and upon conviction thereof shall be punished in accordance to State law. Adopted by the City Council of the City of Andover on this _ day of 1999. ATTEST: CITY OF ANDOVER / Victoria V olk, City Clerk 1. E. McKelvey, Mayor 2 / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 229 An Ordinance repealing Ordinance No. 47 adopted August 23,1979, Ordinance No. 47A adopted November 7, 1986, Ordinance No. 47B adopted February 17, 1987, Ordinance No. 47C adopted July 7, 1987, OrdiI'ance No. 47D adopted November 5,1991, Ordinance No. 47E adopted February 18, 1992, Ordinance No. 47F adopted July 2,1996 and Ordinance No. 47G adopted June 17, 1997. AN ORDINANCE ESTABLISHING A PARK AND RECREATION COMMISSION AND REGULATING CONDUCT IN PUBLIC PARKS; PROVIDING FOR ENFORCEMENT; AND PRESCRIBING PENALTIES FOR VIOLATIONS. The City Council of the City of Andover hereby ordains as follows: Section 1. Creation of Park Commission. There is hereby created a Park and Recreation CornnJission. / A. Composition. The Park and Recreation Commission shall consist of seven (7) members who ,are residents of the City. The members shall be appointed by the City Council by a majority vote. A member may be removed at any time by a m~iority vote of the City Council. B. Terms of Office. The Commission members shall be appointed for three (3) year staggered terms. Terms shall expire on January 1. Original and successive appointees shall hold their offices until their successors are appointed. Vacancies during a term shall be filled by the City Council for the unexpired portion of the term. C. Absences. Three (3) consecutive unexcused absences ofa member from duly called Commission meetings shall constitute an automatic resignation from Office. Determination that an absence is unexcused shall be at the discretion of the Commission Chairperson. D. Compensation. All Commissioners shall serve with such compensation as established by City Council resolution. 1 , E. Chaiwerson. / F. Meetin~s. G. Duties. '. / Section 2. The City Council shall appoint a Chairperson from the appointed Commission members who shall serve a term of one (1) year. The Commission may create and fill such other offices as it may deem necessary for its own administration. The Commission Chairperson shall attend City Council meetings upon the request of the City Council. The Park and Recreation Commission shall hold regular meetings on the fIrst and third Thursdays of each month. The Commission may hold as many additional meetings per month as the City Council or Park and Recreation Commission may deem necessary. The Commission shall adopt rules for the transaction of business and shall keep a record of its resolutions and transactions. The Commission shall be responsible to the City Council for all property and programs relating to parks and recreation. The Commission shall be responsible for coordinating maintenance, improvements, upkeep and operation of all City parks. The Commission shall research and advise the City Council conceming parks and recreation programs. Fees and deposits shall be reviewed by the Commission on an annual basis and a recommendation made to the City Council. City Park and Recreation Area Regulations. The use and occupancy of all City parks and recreation areas owned, rented and/or leased by and located in the City of Andover shall be subject to the following regulations: A. Abusive Language. B. Advertising. Selling and Solicitation. / Persons engaged in offensive, obscene or abusive language or boisterous and noisy conduct tending reasonably to arouse alarm, anger or resentment will not be allowed. No advertising, unapproved selling or solicitation is allowed. An Exclusive Use Permit may be approved by the City Council and issued by the City Clerk for the selling of food, alcoholic or non-alcoholic beverages as established in City Council resolution. 2 \ J C. Alcoholic Bevera~es. D. Burnin~. E. Firearms F. Gamblin2. G. Golfin2. H. Hours. / I. Operation of Motor Vehicles. / Consumption or possession of alcoholic beverages is not permitted unless a permit is obtained under Section 2(E). It shall be unlawful to build or attempt to build a fire except in areas designated for such purpose. No person shall drop, throw, or otherwise scatter lighted matches, burning cigarettes or cigars, tobacco, paper or other flammable material. No firearms (as defined by City Ordinance), or explosives shall be present or used unless approved by City Council. Gambling shall not be allowed. No person shall be allowed to golf or practice golf. City parks and recreation areas shall not be occupied or used nor may any motor vehicles be parked therein between 11 :00 p.m. and 6:00 a.m. except: 1. When participating in an activity for which a permit has been granted by the City. 2. Red Oaks Park will be open from sunrise to 10:00 p.m. No person shall ride or drive a vehicle at a rate of speed exceeding that posted in City parks or fifteen (15) miles per hour. Drivers shall confine the operation of any motorized vehicle to roads, parking areas, or other specifically designated as a temporary parking area by the City Council and/or their designated representatives. It shall be unlawful for any self-propelled vehicle, including but not limited to motor vehicles as defined in Minnesota Statute, Chapter 169, other self-propelled vehicles, go-carts, and snowmobiles, to travel within City parks or recreation areas, except on established roadways, trails, or other areas designated for such purpose. 3 \ / J. Park Property K. Pets and Animals. " / L. Play Areas. M. Protection of ~ \ / It shall be unlawful to mark, deface, disfigure, injure, tamper with or dispose or remove any buildings, bridges, playground equipment, tables, benches, fireplaces, railings, paving or paving materials, public utilities or parts or appurtenances thereof, signs, notices (temporary or permanent), monuments, stakes, posts, equipment, facilities or park property or appurtenances, whatsoever either real or personal. All domestic animals (such as dogs, cats and similar animals) must be kept leashed or under control. Pets that are on or adjacent to athletic fields must be leashed. Owners are required to clean up and dispose of their pet's excrement. No domestic animals shall be allowed on or within the following City Parks at any time: I. Sunshine Park. 2. City Hall park Complex #1. Horses shall be allowed only in designated areas. No person shall hunt, molest, harm, kill, trap, chase, tease or throw missiles at any animal, reptile or bird. No person shall remove or have in possession the young of any wild animal or have the eggs or nest or young of any reptile, mammal or bird; exception to the foregoing is made in that snakes known to be poisonous, such as rattlesnakes and/or other hazards to human safety may be killed or removed. No person or persons shall engage in racing or playing of any games which interferes with the general use of designated play areas. This shall be construed, but not limited to prohibit the use of sleds, toboggans, snowmobiles on any skating rinks, or other such conflicts of use. It shall be unlawful to remove, cut or otherwise deface any tree or ground cover without consent from the Commission and written permission from the City Clerk. 4 \ N. Si~ns. It shall be unlawful to post any sign, placard, advertisement or inscription, or cause to be erected, any sign unless approved by the City Administrator or their designee. It shall be unlawful for any person to interfere with the Park and Recreation Commission or their appointed representatives in the performance of their duty. Section 3. Validity Clause. ' If any section, subdivision, sentence, clause or phrase of this ordinance is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have passed this ordinance, any section, subdivision, sentence, clause or phrase thereof, irrespective of the fact that anyone or more sections, subdivisions, sentences, clauses or phrases be declared unconstitutional. Section 4. Penalty. Any person, fmn or corporation violating any of the provisions as stated in this ordinance shall be guilty of a misdemeanor, and upon conviction thereof shall be punished in accordance to State law. / Adopted by the City Council of the City of Andover on this 2nd day of September, 1997. ATTEST: CITY OF ANDOVER L~ !C:-/b Victoria V olk, City Clerk . f, >>t'c.. '. / 5 I CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 229A AN ORDINANCE AMENDING ORDINANCE NO. 229 - ESTABLISHING A PARK AND RECREATION COMMISSION AND REGULATING CONDUCT IN PUBLIC PARKS; PROVIDING FOR ENFORCEl\1ENT; AND PRESCRIBING PENALTIES FOR VIOLATIONS. The City Council of the City of Andover hereby ordains as follows: Section 1. Creation of Park Commission. G. Duties. The CommissioFl sRall be responsible to tae City Council f{)r all property ami programs relating to parks and recreation. The Commission shall be responsible [:or 6eordinating maiFltenance, improvements, upkeep and ofleration of all City paFlffi. The Commission shall research and advise the City Council on all matters concerning parks and recreation programs. ) Fees and deposits shall be reviewed by the Commission on an annual basis and a recommendation made to the City Council. All other portions of this section and all other sections of this ordinance shall remain as written and adopted by the City Council. Adopted by the City Council of the City of Andover on this 21st day of April, 1998. ATTEST: CITY OF ANDOVER JL./ t~ Victoria Volk, City Clerk y ~,MvJ:4 eYE. McKelvey. Mayor v '. / " CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , DATE: lulv 6. 1999 AGENDA SECTION Non - Discussion ORIGINATING DEPARTMENT Planning ITEM NO. Comprehensive Plan Extension of Submittal 8\. to Metropolitan Council John Hinzman, ~ City Planner ReQuest \ The City Council is asked to approve a three month extension to the June 30, 1999 deadline for submission of the Comprehensive Plan to Metropolitan Council. The extension would provide more time to finalize the land use and sewer plans and provide for a 60 day review period for citizens and adjacent governmental units. Attached is a model resolution provided by Metropolitan Council to extend the submission date. / ComDrehensive Plan Proe:ress The Comprehensive Plan Task Force has been working on the plan since March of 1997. A survey and two town meeting have been held. A draft plan to allocate future MUSA extension over the next 20 years has been developed. Since January, staff has developed a plan for future MUSA extension until 2020 divided into 5 year service increments. On June lOth staff presented the plan to property owners in the proposed 2000-2005 time frame. The extension would allow staff more time to better coordinate the Future Land Use Plan with proposed sewer extension areas. " . ./ " CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA RES. NO. R -99 A RESOLUTION REQUESTING A THREE (3) MONTH EXTENSION OF THE JUNE 30, 1999 DUE DATE FOR REVIEW OF THE CITY OF ANDOVER COMPREHENSIVE PLAN FOR CONSTANCY WITH AMENDED METROPOLITAN COUNCIL POLICY WHEREAS, state statures (Minn. Stat. 473.175-473-.871 (1996)) requires that cities review and revise their comprehensive plans for consistency with Metropolitan Council policy plans; and WHEREAS, the Metropolitan Council has amended its policy plans; and has provided system statements outlining Council policy relative the City of Andover; and WHEREAS, the City of Andover is required to review its comprehensive plan for consistency with the amended policy plans and to prepare a revised comprehensive plan for submission to the Metropolitan Council by June 30,1999. / NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover requests that the Metropolitan Council grant the City of Andover a three (3) month extension to the deadline to complete its comprehensive plan; circulate the revised document to the adjacent governmental units and affected school districts for review and comment; and, following approval by the planning commission and after consideration by the city council, submit the plan to the Metropolitan Council for review. Adopted by the City Council of the City of Andover on this 6th day of Julv. 1998. CITY OF ANDOVER ATTEST: J.E. McKelvey, Mayor Victoria V olk, City Clerk , , / -' CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: luly 6. 1999 AGENDA SECTION Non - Discussion ORIGINATING DEPARTMENT Planning ITEM NO. Approve Purchase of ad. Public Hearing Notification Signs John Hinzman, -:;+}- City Planner ReQuest ) The City Council is asked to approve the purchase of 10 public hearing notification signs at an estimated cost of$1197.06 from Fastsigns. The 24" x 36" signs would be erected on properties to notify residents of potential land use changes (platting, special use permit, lot splits). The sign would contain a phone number to call for recorded information 24 hours a day. Sign costs would be recaptured by a $25 increase in public hearing application fees (see next item). Attached are the received sign quotes. '. . / ::399 10:2SAM FROM FASTSIGNS BLAINE MN 612+784+8210 P.2 Estimate Page: ASTSIGNS I A e>.oony. '-1Ilg'c. On lIaIl FASTSIGNS, Blaine 409 87th Lane NE Blaine, MN 55434 ph. (612)784-8252 fax. (612)784-8210 Estimate: G 1300 '. / Printed: 06123/199910:16:49 AM Description: Property Dev. Signs Prepared For: David Carlberg Company: City Of Andover Dear David: Thank you for considering Fastsigns, Blaine for your sign needs. The Quotation we discussed is attached below. If you have any questions, please don't hesistate to call me at 784-8252. Sincerely, ph: (612) 755-5100 fax: (612) 755-8923 Char GrandeJl Vice President Product 1 ALU 040 Color: Description: Text: Font TBD TBD on White Vinyled .040' Aluminum TBD Qty 10 eight Width 24 36 Install 0.00 Item Total 924.00 2 FRAME-24X36 . Color: Black ) Description: 24X36 Frame Text: 10 1 24 36 0.00 200.00 Notes: Me9an and John. To add a second color is an additional $184.00 per the 10 signs. Thanks for the opportunity to see you thiS moming! Cnar Line ih~.in Total: Subtotal: Taxes: Total: 51,124.00 $1,124.00 $73.06 $1,197.06 Deposit Required: $598.53 ., Company: City Of Andover 1685 Crosstown blvd. N.W. Andover, MN 55304 Received/Accepted By: I For a Quality Sign. Done Right On Time. TIIN ?, '1 q 101:?? c:.1':)......,O,.,...C":)1~ CI"'\r:c:' r.::...., ~l~QO ~ ' ~,' -0- ~ ~~~ . .. ~ / - 03 j3.-+ ~ Q4. o~ 1- ~ ,;2 Y II )I 3 10 f I ~ d-1.30~~. )~~~~~~ ~ I 5. 3~ )( /O~ ~ / I 5 S. <00 -b-~ vv~ ~~/ !I~~/ ~ - ~ Q~,- ..t/ L/, <,(8 tjJ~ 1i;~ -""1~ !:J /. ~OOO~~' K - ;4J) IOr'-'- t- /0;~~ . () nl1 (J_4 r- 3(0 r- ~ cY\..9.- A-L~'\ .dLo-0-~.6/ I J J. - :=' (I ~ :, t [-IAJiu-1i t -7'^-"--:t-~_O I I 7 '/2 ~ I I 7 'C2.. i)'-0'-'V'I\.Si.. C"\. - . ' ; ~ ~ / J. 7 /.5 :2_ 'I / \ !.' / 'f C/~> (>; 4r; d0./2/- ~-';i}-Ct1 <)i., r r /, J" k ~ , -- .. I '-'I U lAC l' ~ ~ 20 . 39:1d 6e:tt 6.. SG t-n.r (612) 755-8873 FAX 755-1473 1-8004s21-9231 13735 ABERDEEN STREET NE HAM LAKE. MN 55304 PRO P 0 S A L INSTALLED AT! CITY OF ANDOVER 1685 CROSSTOWN BLVD. NW ANDOVER, MN 5531214 MEGAN BARNETT AFIROW SIGN HEREBY PROPOSES TO F"URNISH ALL THE MATERIALS AND PERFORM ALL THE LABOR NECESSARY FOR THE COMPLETION OF: C (TY OF ANDOVER ANDOVER CITY HALL 1h85 CROSSTOWN BLVD. NW ANDOVER, MN ~5304 612 755 511210 NUMBER: 07226 DATE: 06/25/'3'3 PAGE: 1 F~IBRCIATE 1 DOUBLE FACE 4 X a SANDBLASTED SIGN & INSTALL BETWEEN EXISTING BRICK COLUMNS. P~OVIDE & INSTALL BET~EEN ~XISTIN~ BRICK COLUMNS. . ~ " $2'3,22&.00 lJ( LEC? 1f 3,7SZJ l:t1nc/t1Cl5tm Sfqn) -~lTY PERMIT & FINAL .ELCTRICAL HOOK-UP NOT INCLUDED. . , 1 4' X A DOUBLE FACE SIGN WITH REFLECTIVE VINYL. OVERLAY & STAND $175.0121 TECHNOLOGY: . GALAXY MONOCHROME 3010 SERIES OUTDOOR LED MATRIX DISPLAY MODELl AF-3010-24X8121-9 MRTRIX: 24 X 80 PIXELS, FOU~ LED'S PER PIXEL, 3 LINES, UP TO 16 CHARACTERS PER LINE AT 9" MAX POWER: 524 WATTS/FACE A$='PROX. CABINET DIMENSIONS: 3' 3" X 9' 7. 5" X 6.03" (.9':1M X 2. ':13M X 1. 83M> CClNTROLLER, VENUS 150121 CONTROLLER IN EACH DISPLAY INCLUDED. VENUS 15121121 SOFTWARE PROVIDED WITH SYSTEM. SOFTWARE REQUIRES WINDOWS- BASED (3.1 OR HIGHER) COMPUTER. COMMUNICATION OPTIONS INCLUDE RS 422. MODEM OR RS 232. (CUSTOMER MUST SPECIFY COMMUNICATION OPTION) . WEIGHT: UNCRATED 182# PER FACE, CRATED 424* PER FACE TEMPERATURE SENSOR: EAVE MOUNT WITH 25' OF CABLE, TSI-EM AL.L MATERIAL IS GUARANTEED TO BE AS SPECIFIED. AND THE ABOVE TO BE IN ACCORDANCE WITH THE DRAWINGS AND OR SPECIFICATIONS SUBMITTED FOR THE ABOVE WORK AND COMPLETED IN' A WORKMANLIKE MANNER FOR THE SUM OF: , DClLLARS: .121121 RESPECTFULLY SUBMITTED, ~lLdJ~ BRUCe: CARDINAL -oRMSI ~0~ DOWN. NET UPON COMPLETION j lINTEREST (F 1. ~ WIll eE ADIlED TO PAST lllE ocmmS.1 NOTEI THIS PROPOSAL MAY BE WITHDRAWN IF NOT ACCEPTED WITHIN 30 DAYS. WClRK WILL NOT BEGIN UNTIL DOWNPAYMENT AND WRITTEN ACCEPTANCE ARE RECEIVED. {(((( CONTINUED ON NEXT PAGE ))))) , ) , / , / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: luly 6. 1999 AGENDA SECTION Non - Discussion ORIGINATING DEPARTMENT Planning ITEM NO. ()3 . Amend 1 999 Fee Schedule John Hinzman, J~ City Planner ReQuest The City Council is asked to amend the 1999 fee schedule to incorporate a $25 fee for Public Hearing Notification Signs (see previous item). Please see attached resolution for more information. " / CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA RES. NO. R -99 A RESOLUTION AMENDING RES. NO. R261-98 SETTING FEES FOR PERMITS, REZONINGS, SPECIAL USE PERMITS, VARIANCES, PLATTING, LICENSE FEES, LOT SPLITS, RENTAL FEES AND VARIOUS OTHER FEES. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: The following fees are established for the remainder of year 1999: Tvpe of Fee Fee , Rezoning Public Hearing Notification Sign Special Use Permit Public Hearing Notification Sign Preliminary Plat Public Hearing Notification Sign Comprehensive Plan Amendment Public Hearing Notification Sign Lot Split Public Hearing Notification Sign Vacation of Easement Public Hearing Notification Sign $25.00 $25.00 $25.00 / $25.00 $25.00 $25.00 Adopted by tl1e City Council of the City of Andover on this 6th day of Julv, 1999. CITY OF ANDOVER ATTEST: J.E. McKelvey, Mayor Victoria V olk, City Clerk / '\ ) / / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: luly 6. 1999 AGENDA SECTION Non - Discussion ORIGINATING DEPARTMENT Planning ITEM NO. Approve Purchase of 1~. Half Section Map Books John Hinzman, '14 City Planner ReQuest The City Council is asked to approve the purchase of 20 half section map books at an estimated cost of $1127.94 from Kinkos. The 11" x 17" books would be double sided containing reductions of all county half sections and GIS address maps. The existing Half Section books were last updated in 1996 and do not contain address information and many recent plats. Attached are the received half section book quotes. " ) "- ) , I ./ } 14:41 FAX KINKOS BIDDING CENTER tg) 0021002 Kinko.sa Central Division. Regional Bid Center TOll FREE m (888) 221-4582 TOll FREE TEL (888) 692-6172 TEL (651) 687-0890 FAX (651) 406-8740 Customer: Conbct: Bid Id: 48993 Bid TitJe: 20 x 78 20x32 maps rtf Ilxl? wllO mds Quote Description: Cily of Andover Megan Barnell Date: 6/21/99 Prepared By: Heidi L Ripplinger Index # Job Type Qty Description Unit Price Line Total PToj. Price A-I Auxiliary 1560 Hand Collaling 0.0500 78.00 1059,10 Binding 20 Spir..J Bind. No Covers or Cuslomr 2.4500 49.00 Supplied Covers Duplication 1560 White 110# Cardstock, 11" x 17", 0.3600 56l.60 single-sided originals/single-sided copies, Number of originals: 78; Number of copies: 20 1560 back sides, Number of originals: 78; 0.1400 218.40 Numbcr of copie~: 20 Oversize 7S B & W Oversize - Reductions 1.9500 152.10 Estimated Tax % : Estimated Tax Am\. : Bid Price: 6.50 68,84 J 127,94 Thi< quor~tion is b~sed upon infoomlion proviJed by the Customer and the quantities Md descriptions lisled ,nthe above section. MY c.hanges to [h~ order. Or t.he cJdem1in:Llion by Kinko"s in its sole discreli.on lh<ll the submiuedjob llees nN m.llch the infonnallon proviJe<J by the Customer. win nuke. Thi~ qUOte null and void. This price quote is "'31t(! for 90 days. Page 1 of TOlal Pages I More thm 1,000 KiDko's locations worldwide. For !he location nearest you, call1.8QO.2.IiINKOS or .i$it our web sill! at www.kinkos.com . tQIl'l~~,...- JUN 21 '19 15:41 PAGE. 02 '. / x _$ '\ . I t'lC1\'e reCQlved end rovlewed or opted 10 wotve 0 proof of my order tor accuracy and completeMS1. I undel,-rond thol in 5ignlnQ. 1 agree thol on" changos will resullln odditional cnorges. [J~CopyMOX Delivery . 01 8ox6. [l~UPS C J o ~OTHER , / SlonnhJre _ _ _ _OOte_._ Pr\C9S $IAlie<:f To cnonge. No'II"CI5QO".'IDlO lOt UlOif\ Iftfl on,n 30 t1<'JVs. h otOtlng me ordOT. CUltonlQf ogRDJ thOr Olrlr:ONax'\ IlnCltN'( rOf M'l' .0,11. ponOlm~ '" ". ('J\PVMa. r.onIOIlI(,llmnvC tn It'\O (,.'O'f (':It fh.)r.ln 0I1l3 ('\I'Io"_M.u: . ,..... I.~ lor ony C1nmuQ. wNch trl(t'( OCClJ' In ctlr,JIMlI 0''''''''' UMX. 1nC', STORE JUN 21 '19 16:03 9766 P.02 745~'1 :3 Order Number A lDtOi q;j ~ lft;.'l 0 ----- - , 1ft'(S 'I S 01L~ em ctppruXIIV1Ulk ~t)f-C. we CVOft nDt 'IVe) pon~<;e Q{Utcf ores' \f\J ')+hOW 6~~hlj -+ W dOb "., .~"11""_,' r".' 612 323 9766 PAGE. 02 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION " I DATE: Julv 6,1999 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion Planning Jeff Johnson ITEM NO. Approve Auto Recycling Yard License Anoka Auto Wrecking lAg ~unker Lake Boulevard NW ReQuest The City Council is asked to approve the auto recycling license for Anoka Auto Wrecking (1775 Bunker Lake Boulevard NW) for the licensing period of July 1, 1999 through June 30, 2000, contingent upon all fire code violations being corrected within the next (30) thirty days. Staff conducted an initial inspection of the property on May 21, 1999 and follow-up inspections concluded that all zoning violations as per Ordinance No. 226 - An Ordinance Regulating and Licensing Junkyard Dealers and Auto Recycling Yards and Dealers, have been corrected. Mr. Dan Winkel, Fire Chief is working with the owners/operators of the salvage yard towards compliance and is confident that the fire code issues will be addressed and corrected by August 6, 1999. , / / , .' CITY of ANDOVER ION FOR JUNKY ARD AND JUNK DEALER'S LICENSE RENEWAL July 1, 1999 ~ June 30, 2000 Business Name ,6rlNL Business AddressJ 77S Property Legal Description (Attach SeoarateSheet) Telephone Number: Residence~5a1./q~~iness ,55 tf.s<6o, Partnership Name ~/ ,---~ Address ---------- / II., Required Information (please check offif included) :\y Certificate ~fInsurance -....:'.~. ~ -~:';.' \~~~::~:~ :~~~., ' . "J". ;" ":""'V'MotorV~hicie D~ale~License (State ofMihn6s~ta) " . '. _: ~ , . ," . - . " ':/:0 Renewal Fee" ' ""-. '::;:/',/'\~~lnspection Form (Completcii by dty:of~d~~~rstaft) <~:!~2r).M{F~~;':RENEW ALFEE: $20~.OO " ",,' ,'~ ':,' ',"" , , " " : '~~':'':t'~;." . (If license' haS 'rioibe~n approved by the city Council prior . , ...., _ -:~~. :<.~~1.':' .. . toJuly 1st, an additional fee will be charged.) , , ,NOTE: Application will not be accepted unless all ordinance requirements are met. ' . '. -' . / '. ;'~ '. ' . ************************************** \' I understand that falsification of informati Ordinance No; 44 may be cause for revoc Insurance Expires 4/-tJO License Denied OFFICE USE ONLY Bond Expires ,5- 9-00 License Granted License Number and date / / " / '" '" -<., 'r '" '" , "- "- .... .... ,..\ 1'1 1'1 "- "- N N .... .... .. VI VI UJ UJ c<: c<: .... .... a.. a.. X X UJ UJ 4: >- UJ UJ >- I- o.! U I- U 4: 0 .... 4: .... U - ..... U ..... .... 4: 0 .... 0 U- a.. U- a.. .... ' .... 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CFGlnsurarice Services, Inc. 9800 Bren Road East, 3rd Floor Minnetonka, MN 55343-9612 612-945-0200 .. Page 1 $OIVlIVI~BI(:jEINSOB~NGEn( ,. \.. Policy No Exp Premium Commercial Application Transportation Ins. Co,-CNA Bl 76996583 04/01/99 04/01/00 12394,00 Premise 001 Building 001 1 n5 NW Bunker Lake Blvd. Anoka . MN 55303 I Premise 001 Building 002 . 1775 NW Bunker Lake Blvd, I' Anoka , MN 55303 I Premise 001 Building 003 ln5 NW Bunker Lake Blvd, Anoka ,MN i 55303 I , Property I I Transportation Ins, Co.-CNA Bl 76996583 04/0 1/99 04/01/00 0.00 I Premises 001 , Building Coins 0/0 Valuation COlJse of Loss "ctible C /,ts CUlns 0/0 Valuation Cause of Loss Deductibie Building 001 131,250 90 RC Special 1,000 90 RC Special 1,000 50,000 , Additional Coverages ! 1775 NW Bunker Lake Blvd, Anoka, MN; C A Encompass \I T P Mercantile ! Program Ex! Endt G55600E 7/92 I Premises 001 Building 002 Building 75,000 I Coins % 90 Valuation RC Cause of Loss Special Deductible 1,000 Contents 30,000 Coins % 90 Valuation RC Cause of Loss Special I Deductible 1,000 i Additional Coverages I 1n5 NW Bunker Lake Blvd., Anoka, MN Premises 001 Building 003 Building 57,881 Coins % 90 Valuation RC Cause of Loss Special ['~~uctible 1,000 \ A~ / al Coverages 17"/5 NW Bunker Lake Blvd" Anoka, MN; ( For: AnGka Auto Wrecking Mike Denucci 1775 Bunker Lake Boulevard NW Andover, MN 55304-4008 .........-.-..--:.-.;...;.-.;...;:--:::::;:::;:::::::;-:::::.::.-:.;..:;.:.;.:::::>.;-:;.:.;.;..,:-;.:-:.:.;. ..;.:.:........,...,..:...:.:-:........ ~!~p~r~~~9~9?(~~.> CFGlilsurance Services, Inc.d 9800 Bren Road East, 3rd Floor Minnetonka, MN 55343-9612 612-945-0200 ..... ........ Page 2. ......-..... .. S(JMMIB~(:)EINSl.Jf{~NeEi .'..-...:-,..','.-.-.-...-,..,.-....... ....--.......--... / " ( J Amount Company Policy No Premium Property (Continued) . General Liability Transportation Ins. Co,-CNA Bl 76996583 04/01/99 04/01/00 0.00 Occu rrence General Aggregate 1,000,000 Products/Completed Oper. Aggr. 1,000,000 Personal & Advertising Injury 500,000 Each Occurrence 500,000 Fire Damage (Any One Fire) 100,000 Medical Expense (Any One Person) 5,000 Operation of Customers Autos on Particular remises Endt CG 2268 10/93 (excludes customer aut as specified incl. auto repair or service shops) Y2K Excl. 001 Building or Premises - Office Class Code : 61212 Premium Basis: 2,000 (A) AREA - PER 1 ,ooo/sa FT 00' , ,to Dismantling ~ss Code : 91190 "'remium Basis: 260,903 (P)PAYROLL.- PER $l,OOOIPAYROLL 001 Aulo Repair or Service Class Code 10073 Premium Basis: 11,000 (S) GROSS SALES - PER $1 ,OOO/SAL S 001 U Pull It Class Code : 44444 Premium Basis: 624,000 Equipment Floater Transportation Ins. Co,-CNA Bl 76996583 04/01/99 04/01/00 0.00 Coverage! Deductible Special Form / ACV $500 deductible scheuled equipment, $250 ded. mise, tools Unscheduled Equipment Misc Tools 2,500 Maximum Item 500 Coinsurance 90% % Coinsurance 90 Electronic Data Processing Transportation Ins. Co.-CNA Bl 76996583 04101/99 04/01/00 0.00 \ Lex. ..001 Building001 For: Anoka Auto Wrecking . Mike Denucci 1775 Bunker Lake Boulevard NW Andover, MN 55304-4008 .' '.' ..i?~i~~~t~~~,p~rp?r~s.?i CFGlnsuranc::e Services, InC::. . 9800 Bren Road East, 3rd Floor Minnetonka, MN 55343-9612 612-945-0200 .... . Page 3 .. SOI\ilMARMPEINsuR4Nce....... (' / Elf Exp Premium Electronic Data Processing (Con inued) 1775 NW Bunker Lake Blvd Equipment (HDW) Owned Valuation RC Coin % 90 0/0 Deductible 250 7,000 MedialData Coin 0/0 Deductible 4,000 900/0 250 Extra Expense Deductible 10,000 250 Mechanical Breakdown Deductible 1,000 Business Auto Transcontinental Ins, Co..CNA Bl 76996597 04/01/99 04/01/00 12355.00 _iability C' " '. ;uto dninsured Motorists CSL All Owned Autos dnderinsured Motorists CSL All Owned Autos 500,000 500,000 500,000 ?hysical Damage ::;omprehensive Autos Specified On Schedule ::;ollision Autos Specified On Schedule See Attached Vehicle Schedule I "'I,.n,~ ~.. JUN-25-1999 FRI 02:26 PM WESTERN SURETY FAX NO, 6053350357 p, 01 HI / Western Surety Company CONTINt1ATION CERTIFICATE We_... S\Int\y Company IurnbyClOllw.uu in fo_ IIond No. ---5UJlS917 lmaft,. deacra,ed as Nnf'n.- V.'hinl.. n.,,.laY" Cf.~ nt A.."'^VAor fn--ZS. ..R....JlA.Jliul.oL, .rne.. db. ''''Ilk. "lit" Vn~H'>a.., . &5 Principal. in o.llUMOf$n10 "''''11'41111) .\!In lm/lDD DaIIus, for \JIe turn bClI'innlll1 . .ZDQ~.a~t~~1 !ta7_011._. ---'3911_. &IIclanclinr May,D9 the COTUU'IIM And toadiliona of the .npnal bond rdnrod jQ abcl..... Thla COJrtlnuaLion i. i.....,d "POI> the eZJft8ll mndiUo.. that the liabilily of Wtlt.em S~1 ComJl6nY W1dolr Mid Bond and thi. Uld all ..."U"u.t!oII. Ih.....ol shall Mt be cIlmllLlti... .,,01 abllllln 110 &,"lIt ....c~<1 l.he total lum abo\le ~ n.~ WI ?7 day of J"'-ftnnry . 19~. , , ~~"...~ ~.,. ~~o-y~& ;s-~+ ~-"~c..\. l$f~~tO~-'b.)'1-...' = ..." (.i r~l~i - , .~f \~\ ~t:" ft." /r1~ ~~.~'" .."..,.e- '" Oilj;;:r'~k~~"~ .."".... Dt..~ ..-0' 1IJICt.c....'~ WESTERN SU.ETY COMPANY By 4Lt", -r ~ litfplo.. T. p. . GUIll TmS -c-_..... c..tHl~..- HOST DE l'IUD WITH 'IJD A1IOV!: BOND. , ; / JUN 25 '19 15:24 6127559346 PAGE. 02 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ) DATE: luly 6. 1999 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion Administration Richard Fursman ITEM NO. Ok, Personnel Policy See. 12.(a)/Work Hours REQUEST: The City Council is requested to approve the change in section 12 (c) of the personnel policy as directed. The new provision is provided in bold italic as written below. \ ) Sec. 12. Regular Hours of Work. (a) The standard work period for a full-time employee of the City shall be 40 hours per 7 day period, including approved leaves. (b) The City's work period for the purpose of determining overtime shall generally be calculated from Sunday through the following Saturday. The City may unilaterally modify the work period for any or all positions or classes of positions. (c) Requests to accommodate modest City and personal schedules may be approved in advance at the discretion of the department head. (d) Section 12 shall apply to full-time and seasonal employees. (e) Section 12(b) shall apply to part-time employees. , ;' CITY OF ANDOVER REQUEST FOR COUNCIL ACTION . " J DATE: Julv 6.1999 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT , ~ f Scott Erickson, t"(~ Engineering ITEM NO. 41~pprove Final PaymenU97-12/Wells #7 & #8fTest Wells The City Council is requested to approve the resolution accepting work and directing final payment for Project 97-12, Wells #7 & #8fTest Wells. " / \ J " CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA / RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO EH RENNER & SONS. INC. FOR PROJECT NO. 97-12 FOR THE IMPROVEMENT OF WELLS #7 & #8/TEST WELLS. WHEREAS, pursuant to a written contract signed with the City of Andover on Mav 5. 1998, EH Renner & Sons. Inc. of Elk River. MN, has satisfactorily completed the construction in accordance with such contract. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota that the work completed is hereby accepted and approved; and / BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment, reimbursing the contractor's receipt in full. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 6th day of Julv , 19~, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk TKDA " TOLTZ, KING. DUVALL. ANDERSON AND ASSOCIATES. INCORPORATED / ENGINEERS. ARCHITECTS. PLANNERS RECEIVED 1500 PIPER JAFFAA Y PLAZA 444 CEDAR STREET SAINT PAUL, MINNESOTA 55101.2140 PHONE6511292.4400 FAXo6511292-0083 1 June 22, 1999 .131999 Mr. Scott Erickson City Engineer 1685 Crosstown Boulevard NW Andover, MN 55304 CITY OF / Re: Contractor's Invoice for Sealing Pilot Wells No.7 & No.8 City Project No. 97-12 TKDA Commission no. 11585-01 Dear Mr. Erickson: ..) Enclosed is the final invoice, from E. H. Renner and Sons, which includes the sealing of Pilot Well No.7 and Pilot Well No.8. We have reviewed this invoice, and recommend payment of the invoice in the amount of $1,818.20 as final payment for all work completed with this project. Also enclosed for your files, are copies of the certified well record and well sealing record for each of the wells. Please feel free to call me at (651) 292-4512 if you have any questions on the attached invoice or our recommendation. @~J!:~ ~ Enclosures, cc: E.H. Renner & Sons, Inc. '. J An Equal Opportunity Employer E. H. Renner & SDns mNJW@a~~ INCORPORATED 'WELL DRILLING FOR FOUR GENERATIONS )15688 JARVIS STREET N.W.. ELK RIVER, MN 55330 PHONE: (612) 427-6100. FAX: (612) 427'{)533 SOLD TO: CITY OF ANDOVER CITY HALL 1685 RW CROSSTOWN BLVD ANDOVER, HN 55304 INVOICE NO.:03985 CUSTOMER NO.:2537 DATE: 06/14/99 SHIP DAtE SHIPPED VIA F.O.B. SHIP TO: CITY or ANDOVER SEAL TEST HOLE NO. 7&8 1695 NW CROSSTOWN BLVD ANDOVER. HN 55304 SALES- ORDER TERMS PERSON DATE P.O. NUMBER ..=E========~~az.~~~=========~======~=..m~c========~g~E==C===~===~==D:m======= 05/10/99 GROUTMASTER ANDOVER NET 30 01 05/18/98 CONTRACT ======.~=~.:===~=============ZE==~=============~=_.ac====~~==a___========g__.. QUAN'UTY DESCRIPTION UNIT PRICE AMOUNT ==~==~_.~..~=:==========~=~~aQG___.~=========~=c=c=..====-~--gD~-..====~_m_.__ SEAL WELL PER CONTRACT PRJ'97-12 UNIQUE WELL '578957 TEST WELL #7 1 3 2.48 98 8 SETUP CHARGE TO SEAL WELL ADDITIONAL SETUP FEE PER SET YARDS OF NEAT CEMENT GROUT CEMENT TYPE 1 PORTLAND S CEMENT TYPE 1 PORTLAND L 300.00 150.00 230.00 300.00 450.00 570.40 " j 1 0.86 36 UNIQUE WELL #578956 TEST WELL #8 SETUP CHARGE TO SEAL WELL YARDS OF NEAT CEMENT GROUT CEMENT TYPE 1 PORTLAND S 300.00 230.00 300.00 197.80 . ~a_~..~~~======~ze~====~~cc=~==a.~e~========~..B=====~.-...~=====a..~E====== ' ) SUB-TOTAL 1,818.20 SHIPPING CHARGES 0.00 .. T H A N K, YOU .. SALES TAX 0.00 TOTAL 1,818.20 Wl,tiTe - CUSTOMER YELLOW. OFFIce PINK. REMmANCE C/lY OF ANDOVER REQUEST FOR COUNCIL ACTION Non-Discussion DATE:jULY 6, 1999 ORIGINATING DEPARTMENT City Clerk ,\ ~, AGENDA SECTION ITEM NO. l4r~ove Garbage Hauler Ucense The City Council is requested to approve a garbage hauler license for the following: Corrow Sanitation 5625 Quam Avenue Rogers, MN 55374 The license period will be June I, 1999 to May 31, 2000. This brings to 9 the number of residential licensed haulers in the City. / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION " DATE: Julv6.1999 j AGENDA SECTION Non-Discussion/Consent Items ORIGINATING DEPARTMENT Scott Erickson,~~ Engineering ITEM NO. #~ccept Partnership Award for Tri-City GIS ~q. The City Council is requested to receive the Partnership Minnesota Governor's Commendation award for our Tri-City GIS collaboration with the cities of Fridley and Columbia Heights. The award recognizes our successful partnership efforts with these cities in our shared efforts to develop Geographic Information Systems (GIS) within each City. The Tri-City GIS has proven to be a very successful method in developing our internal GIS systems. \ , / J C1lde Thu...ao.".""., c.-a-;r u.~ ~s.mc. r.lrk. A.. DaIop.S- C...cltDiI'- MiaDeaota~clT~liDa IloonlotDlndaro o.n,t ....... ~o.,..u.a.olT~ Scou _.. DoJuu eo...,. &xx>amic DcvcIopDool CHrloo Iloulo U.s.lloput-' olLabor S&.raa EUeU 00i00 olP"",""" -.- Carol. FuO", Miaoooo<a Oep<. olEcoaomlc s-ily DwlIbl Labll ~ 0epartIDed. of R..weaMI ~a C. ....noa \iembct III t..uao Eo Thaolb1 Lcoaanl US food S.c""laop<<Uoa Joha MI.._ SociAl S<<:wity Admiaianial RalUload MOI"I"'W Fod_1 E.ucutiw Bo.rd , Lo kb Hut:... ..; Humplny Iattituto $l_ItIllP.PeIItNOlll Miaoooo<a o.p..mc.. ol Public S.c"" .Ucb.,.d Spl'lllcer GovermneQl T~ Servioo AI.Q SlitlltI' Fcden.lHipnyAdm.ial.slntica. / Partnership Minnesota A New Vision for Intergovernmental Cooperation June 1, 1999 ~ RECEIVED JI4 - 5 1900 I CITY OF ANDOVER Dear Award Applicant: We are pleased to enclose Partnership Minnesota Governor's Commendation Certificates to recognize the members of your successful partnership effort. We hope that this recognition will help reinforce and sustain the intergovernmental cooperation that you and your partners have demonstrated in better serving the citizens of Minnesota. If any corrections to these certificates are required, please fax your request to Clyde Thurston at (651) 312-7601 or e-mail to clyde.thurston@ccmai1.irs.gov. Sincerely, QQ.~~.~~ ClydQD. Thurston Federal Co-Chair Q~ Patricia Dunlop S tate Co-Chair " / ~ ;q C to' ,_ -'" 1Iir....~ ~ N ~ G $ ~~g ~C~ ~ &g ~ ~ \j ~ G ~ o cr:J ~ ~Z ~Z ~ ~ rh~ \ I ro~ ...... o en <l) t:: t:: ~ 0... :.a en l-o <l) t:: t ro 0.. 4-< <l) o...c:: ...... en 0 S ...... ......-0 U <l) <l) ...... ~= t:: Cl ~ 4-< <l) o l5.. -0 en l-o .- ro-o o l- ea ro <l) ~ ...c:: ro ...... en 4-< .- o...c:: ...... t:: o .- ...... ro -0 t:: <l) S S o U <l) l-o t:: o ;3' -< ~ <::) ~ ~ Z <::) ~Cj ;;.. ~ trJ trJ ~ ~ ~ ~ ~ o "0 = -< c..-. o .0 .... u <l) ...c:: ...... ...c:: ...... .~ U'l t ~ 4-< <l) 0... :.a U'l l-o <l) t:: t ro 0... - <2 U'l U'l <l) U U ~ U'l l-o ~ o :>. 4-< o t:: o .- ...... '2 0/} o U <l) l- .S =: c .- ..... l:::l .~ =: l::l ~ o ~ c,:, .0 .... U cd ...... o U'l <l) t:: t:: ~ 4-< o <l) - 0... o <l) 0... <l) ...c:: ..... 4-< o ...... U <l) 0... U'l <l) l-o -0 t:: ro t:: o .- ...... .:::l U <l) l- 0... 0... ro <l) ...c:: ...... ...c:: ...... .~ ~ += III "'O..c= III 0'- '" - ~ ::l ~ ct:l ~-.... u ~ 0 "'0 III ;>, = c.~ ~.: u "'O~Ill ~<-...c .co- ~ d) .S E ~"O . t)V5."t:~ {I) OJ ~O\ .8~U- C4-0d)o\ ::J 0 .- _ CJ_+= ~ ~ ~ ~ -ct:l"'O~ III _ III ;>~><:-" ;g OJ .- ::3 - "- t::: ~ _O~J:l... ~ o t2 IJ.l > o o .... ;... ~ .\\,l1lt1UUHtii .;' /"~'~\\\l\ t\;{I(t\rt{.~ >>>: ",,~ ", .:..... ''':.;., , \,\~. ,,,' "'\~ 'f'.':\ ~ :~~;~:~;iJ '.:i~t;t'~>_::;:'\) .. ;;;~;-//1J;j~'Jjtii ,; /i .J; 'l~'lJ~":-;' ;>:1. '~~<'.-!~\~1':''f'';' .~':~.~\\~.{i:~.~';.; '~,~~.",~,~~,,"~y~fl"\ \\\\". ":({ftIHItI"'\\ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION --' DATE: Julv 6. 1999 AGENDA SECTION Non-Discussion/Consent Items ORIGINATING DEPARTMENT Scott ~ricks.on~( Englneenng ITEM NO. Approve Quote/Howard R. Green/ Water Distribution System Model Update 30. The City Council is requested to approve a quotation in the amount of $940.00 and authorize the consulting firm of Howard R. Green & Assoc. to update the computer water model they had previously prepared (in 1997) for the City's comprehensive water plan. This model should be updated periodically in order to assist in monitoring our water system as it continues to expand. The funding for this update will come from the trunk water fund. '. \ . '" \~ :) '\ ./ Howard R, Green Company CONSULTING ENGINEERS February 22, 1999 File: 000400 Mr. Scott Erickson, P.E. City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 RE: WATER DISTRIBUTION SYSTEM MODEL UPDATE Dear Scott: At our last meeting you inquired about costs for updating the City's existing distribution system model. In general, the work would require the following tasks. · Review demand distribution of the system, · Assign demands to the new areas, · Input watermain, elevation and demand data into the model, and · Run a preliminary analysis of the new model. Prepare pressure and fire flow contour maps. I have also included time in the estimate for calibration of the model. This involves checking the model results with actual hydrant flow test data, and can be performed if the City has flow test data available. We can also provide recommendations for performing hydrant flow tests. I have put together the following estimate of effort and related fees for the work. Task Personnel Hours Rate Fee Demand Review Kathryn Force 3 $60.00 $180.00 Model Input Tim Wedin 4 $60.00 $240.00 Preliminary Kathryn Force 7 $60.00 $420.00 Analysis/Calibration Project Review Chris Catlin, P.E. 1 $100.00 $100.00 Total $940.00 1326 Energy Park Drive. 51. Paul, MN 55108 . 651/644-4389 fax 651/644-9446 toll free 888/368-4389 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , / DATE: Julv 6. 1999 AGENDA SECTION Non-Discussion/Consent Items ORIGINA TlNG DEPARTMENT Scott Erickson~~ Engineering ITEM NO. Update on Lakeview Terrace Traffic Neighborhood Meeting/99-26 {~l. A neighborhood meeting was held on June 9,1999, with the residents of the Lakeview Terrace neighborhood. The meeting was held at the request of the residents to discuss their concerns with traffic on Gladiola Street. Approximately 20 people attended the meeting. Some of the residents at the meeting indicated that they felt that Gladiola Street had to much traffic on it and wanted to have the connection to Bunker Lake Blvd. eliminated. There appeared to be mixed feeling from the residents whether or not this was the best solution for the neighborhood as Gladiola Street will become restricted to a right-in/right-out once Bunker Lake Blvd. is reconstructed. Some of the residents did indicated that they would be walking a petition through the neighborhood in order to gage the support for closing off Gladiola Street. '. To also help with the concerns we have notified the Sheriffs Department of the problem and ) will also perform traffic counts at this location to help in the evaluation of the issues. In addition to the discussion of Gladiola Street many of the residents expressed their concerns regarding the intersection of Crooked Lake Blvd. and Bunker Lake Blvd. A lengthy discussion was had regarding the status of a future traffic signal at this intersection. A separate discussion item will be prepared for the City Council regarding this issue. '\ \ ./ .;;;):~~-_L:(i .' ,~~~_.--' - K ,~'R,:Jv'~D11 G E, ~ ,~'. 10\ . , '~\ . ~~-- ~I- . , ''---. '8' .~ fT3~ .. ~ ;::: ~~ ~~ ;1--:1- . '\ . . ' /r'..: t 2 I , i i ~ ~ ~ KAD'CC ' I I .',' ,~2~' ,'~_ _ 'ljcSrAT~S ~ ,~ ~;:I" ---:.:."- _:::::: _, :;..;:- _ _ _ _ _ _ ~ fi I ) \- '. 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I' ID (~.., "r'l .' .......~IJ~ ,. otc1t+-fll I..~ .~"'t.. ," :::;, ~ /((- . '''i''- " . ,.;,".f"G' u'.r-: , .." I~~;:'~' ~ : - .i'flfii!, ',' ..!-.. '. \\?:!/" \~' . !,. ..';.. ,. ",.c.,,,..' ~..; :. ,K' ..;y,,c.::'~f"i' .; ~IIC '...."."""...,. . 'I~"!' ~'J'u.,'. '/, P ~ [' I ,J/S&I" '"'-1- "1;(1 " '. '7i~ i. !~!'. .,. .- ,~'!.~:'I.i 4nt II I ft \ ',:\....!... " . 'r;";ilo .. . ".. . ~ _ ~5i1 ."1'4 : ~ ~ .~DDn'+;,~ Rk; . B: :." ~";, !lir'j.:Y;~lIU'.n "'." ~r;y. r~ :L!.... . l~1 "~;l11-.,,. ~ . 'X,I. to 3 I I. 'I" ~"E~.,p".;j;\~j..j;t~!...=...;y;.:~-~,.~~ '-' II' . 'r;-"rll I '/<4 or" ...;'\~'Z ;O;f'".. 1'1"' . . /.n..~" r.. ....~" ' I ' --- -- ~ /....-...L " ,~ :: I~ ./ ' CiTY". ("r,'-"'" i:i;~;::;. !:)K;f(/."':;G.~ ROUND LAKE , , IE"S~"fE"S, ,I--' I CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ ) DATE: Julv 6.1999 AGENDA SECTION Non-Discussion/Consent Items ORIGINATING DEPARTMENT Scott Erickson,~L Engineering ITEM NO. Accept Community Forest Health Grant (~~. The City Council is requested to accept a Minnesota ReLeaf Community Forest Health Grant. The $5000.00 DNR matching grant will be used to continue the City's Oak Wilt Control program which has been very successfully implemented within the city and utilized by many of the residents. The 50% matching funds will come from a combination of money budgeted in the 1999 Oak Wilt fund (25% match) and resident match (25%). This is a continuation of our' previous Oak Wilt program. , , , ./ , J '. / Minnesota Department of Natural Resources Division of Forestry 500 Lafayette Road Sr. Paul, Minnesota 55155-4<1.:!... Brian C. LoeffelholzJScott Erickson 1685 Crosstown Blvd. NW Andover, MN. 55304 May 10, 1999 RE: 1997-99 Minnesota ReLeaf Community Forest Health Grant Dear Mr. Loeffelholz & Mr. Erickson: Enclosed please find three copies of a pending Forest Health Grant agreement between the Minnesota Department of Natural Resources and the City of Andover. Please have all three copies of this agreement signed by the person delegated the authority to sign a legal and binding agreement on behalf of the city. All copies, along with a copy of the applicable articles, bylaw, resolutions, minutes or ordinances delegating this authority, should be returned directly to me at the above address. Upon final execution of said agreement, I will forward an original to you. / You should note that this program is set up on a reimbursement basis and you will receive the funds from your MnReLeaf grant upon completion and certification of the project. It is possible to receive an advance payment for approved costs (not to exceed 75% of the grant). Invoicing and advance instructions will be forwarded to you with your final copy of the fully executed agreement. If you have any questions regarding the administration of this grant, please contact me at 651-297- 3506. Forest Health technical questions should be directed to your area forester, Art Widerstrom, at the Metro Regional forestry office. Sincerely, J3~ Terrie Lynn Clark Contract Consultant enc tlc:kb cc: MnReleaf Contact - Don Mueller Metro Area Forester - Art Weiderstrom '\ DNR Information: 651-296-6157 . 1-888-646-6367 . TIY: 651-296-5484 . 1-800-657-3929 An Equal Opportunity Employer Who Values Diversity A Printed on Recycled Pape, Containing a \,., Minimum of 10% Post-Consume, Waste STATE OF MINNESOTA 1997-99 MINNESOTA ReLEAF COMMUNITY TREE PLANTING AND FOREST HEALTH GRANT " ) Accounting Information: Agency: R29 Fiscal Year: 99 Vendor Number: 048212001 00 Total Amount of Grant $5,000.00 I Amount of Grant First FY: Commodity Code: Commodity Code: Commodity Code: Object Code: 5BOO Object Code: Object Code: Amount: $5,000.00 Amount Amount: Accounting Distribution 1: Accounting Distribution 2: Accounting Distribution 3: Fund: 100 Fund: Fund: Appr: 3717 Appr: Appr: Org/Sub: 314 Org/Sub: Org/Sub: Activity: 3437 Activity: Activity: Amount: $5,000.00 Amount: Amount: Processing Information: (Some entries may not apply) ',rant: / NumberlDatelEntry Initials Order: Number/Date/Signatures [Individual signingcertiftes thatfunds have been encumbered as required by Minn. Stat. f 16A15. and 16C.05} NOTICE TO GRANTEE: You are required by Minn, Stat,~ 270,66 to provide your social security number or Federal employer tax identification number and Minnesota tax identification number if you do business with the State of Minnesota, This infonnation may be used in the enforcement offederal and state tax laws, Supplying these numbers could result in action to require you to file state tax returns and pay delinquent state tax liabilities. This grant will not be aODfoved unless these numbers are provided, These numbers will be available to federal and state tax authorities and state personnel involved in approving the grant and the payment of state obligations, Grantee Name and Address: City of Andover 1685 Crosstown Boulevard Andover, MN 55304 Soc, Sec. or Federal Employer LD, No. Minnesota Tax LD. No, (if applicable) THIS PAGE OF THE GRANT CONTAINS PRIVATE INFORMATION. EXCEPT AS DEFINED ABOVE, THIS PAGE SHOULD NOT BE REPRODUCED OR DISTRIBUTED EXTERNALLY WITHOUT EXPRESS WRITTEN PERMISSION OF THE GRANTEE If you circulate this grant internally, only offices that require access to the tax identification number AND all individuals/offices signing this grant should have access to this page. \ ./ CDOOO)2..06 (04-22-96) (ADMIN..105Ig) Minnesota Releaf Community Tree Planting & Forest Health Grant Contract (DNR.Foresuv Grant Number) I TIllS gran~ and amendments and supplements thereto, is between the State of Minnesota, acting through itCommissionerofNatural Resources (hereinafter "GRANTOR") and City of Andover. an independent contractor, not an employee of the State of Minnesota, address 1685 Crosstown Boulevard. Andover. Minnesota 55304 (hereinafter" GRANTEE"), WHEREAS, the Commissioner of Natural Resources has been appropriated funds from the future resources fund, 1997 Minnesota Laws, Chapter 216, Section 15, ~ubdivision 19(a), in order to provide matching grants for the Minnesota ReLeaf Program established by Minnesota Statutes g88,82 (1996); and '. WHEREAS, the Commissioner of Natural Resources, has been appropriated funds, 1997 Minnesota Laws, Chapter 216, Section 5, subdivision 4, in order to provide matching grants for the Minnesota ReLeaf Program established by Minnesota Statutes g88,82 (1996); and WHEREAS, Minnesota Statutes g84.085 (1996) authorizes the Commissioner ofNatural Resources, in behalfofthe state, to accept and use grants of money from the United States or other grantors for conservation purposes not inconsistent with the laws of their state and in accordance with the purposes of the grant and applicable federal and state laws and Minnesota Statues g84,025, subd. 7 (1996) authorizes the Commissioner of Natural Resources to contract with units of local governmen~ and others as necessary in the performance of duties; and WHEREAS, the purpose of the Minnesota ReLeafProgram is to provide matching funds to local communities to plant predominantly native trees and protect native oak forests from oak wil~ and undertake projects that improve the health offorest ecosystems, including insect and disease suppression programs, community-based forest health education programs, and other arboricultural treatments; and WHEREAS, Grantee's application for funding its 1997-99 Minnesota ReLeafCommunity Forest Health Project (hereinafter referred to as the Project Proposal) has been approved by Grantor in the amount ofS 5,000,00; and WHEREAS, GRANTEE represents that it is duly qualified and willing to perform the $ervices set forth herein, NOW, THEREFORE, it is agreed: L GRANTEE'S DUTIES (Attach additional page if necessary which is incorporated by reference and made a part of this agreement.) GRANTEE, shall: A, Complete the work as outlined by (I) the Grantee's Project Proposal, which is attached hereto and incorporated herein, and (2) the Minnesota ReLeaf Application Guidelines as distributed in the 1997-99 Minnesota ReLeafCommunity Tree and Forest Health Grant Programs Application Packet, which is incorporated by reference herein, Any changes in the proposed project work must be submitted in writing and approved by Grantor prior to the work proceeding. B. Grantee shall be responsible for the planning, supervision, and satisfactory completion of work specified in the Grantee's approved Project Proposal and for payment of all monies for work undertaken in accordance with the project. C. Reports and Records: I. Expenditure and Final Project Report , / Grantee shall furnish Grantor with a Final Project Report upon completion of the project, but no later than January 10.2000 on a form provided by the Grantor, It shall contain appropriate certification that all completed work conforms with the specifications contained in the Grantee's Project Proposal or as amended in writing. 2, Grantee shall keep an up-to-date work status record for work undertaken to complete the project, 3. Grantee shall maintain complete, accurate, and separate financial records for all work undertaken, which adequately identify the source and application of funds provided by this Grant. These records must contain information pertaining to this Grant award and authorizations, obligations. unobligated balances, assets, liabilities, outlays or expenditures. and income. The records must provide verification of any in-kind contributions counting toward satisfying a match and show how the value of any third party contribution was derived. A written narrative explanation shall describe all variations from estimated cost. 4, Grantee shall use all grant funds disbursed to it under this Grant exclusively for the work outlined in the Project Proposal. Any plant material must be certified stock obtained from a nursery stock dealer or grower certified by the Minnesota Department of Agriculture and shall meet American National Standards Institute standards for nursery stock. In the event that Grantee's machinery is used on the project, its allowable cost shall be the actual cost of operating its equipment. No equipment may be purchased with Minnesota ReLeaf funds, For planting grants only, materials and labor for project maintenance through January 10,2000 may be included in the project budget. II. CONSIDERA nON AND TERMS OF PAYMENT A. Consideration for all services performed by GRANTEE pursuant to this grant shall be paid by the GRANTOR as follows: I. Compensation up to S 5.000.00 shall be paid per the terms of this agreement and as specified in the budget breakdown 2, Matching Requirements. (If Applicable) GRANTEE certifies that the following matching requirement, for the grant, will be met by GRANTEE: Grantee has agreed to provide a local cash or in-kind contribution of at least 50% of the Project Proposal. '\ 3. Reimbursement for travel and subsistence expenses actually and necessarily incurred by GRANTEE in performance of this grant; provided, that GRANTEE shall be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than provided in the current "Commissioner's Plan" promulgated by the Commissioner of Employee Relations, GRANTEE shall not be reimbursed for " COOOO32-06 (04-22-96) (ADMIN.. 10SIg) Minnesota ReLeafCommuniEy Tree Planting & Forest Health Grant Contract IDNR.Forestrv Grant Number) 2 travel and subsistence expense incurred outside the State of Minnesota unless it has received prior written approval for such out of state travel from the GRANTOR. 4. Those funds not expended, obligated, or encumbered toward the Project Proposal bv JanUary 10.2000 shall be returned to the Grantor for return to the appropriate fund as provided by law. " The total obligation of the GRANTOR for compensation and reimbursements to GRANTEE shall not exceed five thousand dollars ($5.000,00). ./ B. Terms ofPavment 1. Payments shall be made by the GRANTOR promptly after GRANTEE'S presentation of the FINAL REPORT/INVOICE FORM for services performed and acceptance of such services by the GRANTOR'S Authorized Representative pursuant to Clause VlII. Invoices shall be submitted in a form prescribed by the GRANTOR and according to the following schedule: The applicant may request, and if approved, obtain a cash advance for up to 75% of their allocated funding as necessary for approved costs. Upon receiving a final project report, a compliance check will be conducted by the DNR before final payment will be authorized. Final payment will not be made until all funded activities are complete. All work must be completed by January 10,2000. III. ENTIRE AGREEMENT This document including the Grantee's approved Project Proposal and 1997-99 Grant Application Package constitute the entire Grant between the parties. This Grant, except as stated herein, may not be amended except in writing by mutual agreement of the parties. lV, INSPECTIONS Grantor shall have the right to make on-site inspections of any work undertaken pursuant to this Grant. Grantee shall assist and facilitate inspections offield sites and ongoing operations by Grantor V. CONDITIONS OF PAYMENT All services provided by GRANTEE pursuant to this grant shall be performed to the satisfaction of the GRANTOR, as determined at the sole discretion of its Authorized Representative, and in accord with all applicable federal, state, and local laws, ordinances, rules and regulations. GRANTEE shall not receive payment for work found by the GRANTOR to be unsatisfactory, or performed in violation of federal, state or local law, ordinance, rule or regulation. VI. " TERMS OF GRANT This grant shall be effective on Mav 10 , 19.22.. or upon the date that the final required signature is obtained pursuant to Minn. Stat. ~ 16C.08, Subd. 5, whichever occurs later, and shall remain in effect until January 30, 20 00, or until all obligations set forth in this grant have been satisfactorily fulfilled, whichever occurs first. GRANTEE understands that NO work should begin under this grant until ALL required signatures have been obtained, and GRANTEE is notified to begin work by the GRANTOR'S Authorized Representative. ./ VII. CANCELLATION This grant may be canceled by the GRANTOR or GRANTEE at any time, with or without cause, upon thirty (30) days written notice to the other party. GRANTOR may cancel this grant immediately if the GRANTOR finds that there has been a failure to comply with the provisions of this grant that reasonable progress has not been made, or that the purposes for which the funds were granted have not been or will not be fulfilled, the GRANTOR may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. This Grant may also be canceled by the Grantor in the event that the legislature no longer appropriates monies for the Project Proposal, or federal funds become unavailable.. In the event of cancellation, GRANTEE shall be entitled to payment, determined on a pro rata basis, for work or services satisfactorily performed. VIII. GRANTOR'S AUTHORIZED REPRESENTATIVE The GRANTOR'S Authorized Representative for the purposes of administration of this grant is Don Mueller, Such representative shall have final authority for acceptance of GRANTEE'S services and if such services are accepted as satisfactory, shall so certifY on each invoice submitted pursuant to Clause II, paragraph B. The GRANTEE'S Authorized Representative for purposes of administration of this grant is Jean McGann or Scott Erickson . The GRANTEE'S Authorized Representative shall have full authority to represent GRANTEE in its fulfillment of the terms, conditions and requirements of this grant. IX. ASSIGNMENT GRANTEE shall neither assign nor transfer any rights or obligations under this grant without the prior written consent of the GRANTOR. X. AMENDMENTS Any amendments to this grant shall be in writing, and shall be executed by the same parties who executed the original grant, or their successors in office. Notwithstanding Grantee's right to amend the Project Proposal pursuant to Paragraph A, Clause I, of this Grant, the parties must mutually agree to any change in the Project Proposal. XI. LIABILITY GRANTEE shall indemnifY. save, and hold the GRANTOR, its representatives and employees harmless from any and all claims or causes of action, including all attorney's fees incurred by the GRANTOR, arising from the performance of this grant by GRANTEE or GRANTEE'S agents or employees. This \ J CDOOOJ2-06 (04-22-96) (ADMIN.,IOSlg) Minnesota ReleafCommunity Tree Planting &. Forest Health Grant Contract (DNR-Forestrv Grant Number) } clause shall not be construed to bar any legal remedies GRANTEE may have for the GRANTOR'S failure to fulfill its obligations pursuant to this grant. (a) For Grantees which are units afgovernment subject to A-finneso/a Statutes Chapler -166. \ ) Each party agrees that it shall be responsible for its own acts and omissions and the results thereof to the extent authorized by law and shall not be responsible for the acts and omissions of the other party and the results thereof. Grantor's liability shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes Section 3.736 (1996), and other applicable law. Grantee's liability shall be governed by the provisions of the Municipal Tort Claims Act, Minnesota Statutes Chapter 466 (1996) and other applicable law. This clause shall not be construed to bar any legal remedies either party may have for any other party's failure to fulfill its obligations pursuant to this Grant. XII. ACCOUNTING AND AUDITS The books, records, documents, and accounting procedures and practices of the GRANTEE relevanllo this grant shall be subject to examination by the contracting department and the Legislative Auditor. The Grantee shall maintain books, records, documents, and other evidence pertaining to the costs and expenses of implementing this agreement to the extent and in such detail that will accurately rellect the total cost of the Project Proposal and all net costs, direct and indirect, oflabor, materials, equipment, supplies, services, and other costs and expenses. The Grantee shall use generally accepted accounting principles. All records shall be retained for five (5) years after the issuance of the final certificate ofacceplance by the Grantor. The Grantor, its representative, or the legislative auditor shall have the righltO examine books, records, documents, and other evidence and accounting procedures and practices, sufficient to rellect properly all direct and indirect costs. The Grantee shall make available at all reasonable times and before and during the period of records retention proper facilities for such examination and audit. The Grantee certifies it will comply with the Single Audit Act, OMB Circular A-128 and OMB Circular A-133, as applicable. All sub-recipients receiving $25,000 or more offederal assislance in a fiscal year shall obtain a financial and compliance audit made in accordance with the Single Audit Act, OMB Circular A-128 or A-133, as applicable. Failure to comply with these requirements could result in forfeiture offedetal funds. XIII. DATA PRACTICES ACT The GRANTEE shall comply with the Minnesota Data Practices Act as it applies to all data provided by the GRANTOR in accordance with this grant and as it applies to all data created, gathered, generated or acquired in accordance with this grant. XIV. OWNERSHIP OF MATERIALS AND INTELLECTUAL PROPERTY RIGHTS A. The GRANTOR shall own all rights, title and interest in all of the materials conceived or created by the GRANTEE, or its employees or subgrantees, either individually or jointly with others and which arise out of the perfonnance of this grant, including any inventions, reports, studies, designs, drawings, specifications, notes, documents, software and documentation, computer based training modules, electronically, magnetically or digitally recorded material, and other work in whatever fonn (" MATERIALS "). , The GRANTEE hereby assigns to the GRANTOR all rights, title and interest to the MATERIALS. GRANTEE shall, upon request of the GRANTOR, execute all papers and perfonn all other acts necessary to assist the GRANTOR to obtain and register copyrights, patents or other fonns of protection provided by law for the MATERIALS. The MATERIALS created under this grant by the GRANTEE, its employees or subgrantees, individually or jointly with others, shall be considered "works made for hire" as defined by the United States Copyright Act. All of the MATERIALS, whether in paper, electronic, or other fonn, shall be remitted to the GRANTOR by the GRANTEE, its employees and any subgrantees, shall not copy, reproduce, allow or cause to have the MATERIALS copied, reproduced or used for any purpose other than perfonnance of the GRANTEE'S obligations under this grant without the prior written consent of the GRANTOR'S Authorized Representative. / B. GRANTEE represents and warrants that MATERIALS produced or used under this grant do not and will not infringe upon any intellectual property rights of another, including but not limited to patents, copyrights, trade secrets, trade names, and service marks and names. GRANTEE shall indemnity and defend the GRANTOR, at GRANTEE'S expense, from any action or claim brought against the GRANTOR to the extent that it is based on a claim that all or part of the MATERIALS infringe upon the intellectual property rights of another, GRANTEE shall be responsible for payment ofany and all such claims, demands, obligations, liabilities, costs, and damages including, but not limited to, reasonable attorney fees arising out 0 this grant, amendments and supplements thereto, which are attributable to such claims or actions. If such a claim or action arises, or in GRANTEE'S or the GRANTOR'S opinion is likely to arise, GRANTEE shall at the GRANTOR'S discretion either procure for the GRANTOR the right or license to continue using the MATERIALS at issue or replace or modity the allegedly infringing MATERIALS. This remedy shall be in addition to and shall not be exclusive to other remedies provided by law. XV. PUBLICITY Any publicity given to the program, publications, or services provided resulting from this grant, including, but not limited to, notices, infonnational pamphlets, press releases, research, reports, signs. and similar public notices prepared by or for the GRANTEE or its employees individually or jointly with others, or any subgrantees shall identity the GRANTOR as the sponsoring agency. Any statement, press release, bid, solicitation, or other document issued describing the Project shall provide infonnation on the amount of State funds supporting the total cost of this project and will contain the following language: Funding for this project approved by the Minnesota Legislature, 1997 Minnesota Laws, Chapter 216, Section 15, Subd. 19 (a), as recommended by the Legislative Commission on Minnesota Resources from the future resources funds for the Minnesota ReLeaf Program. When practical, any site developed or improved by this project shall display a sign, in a fonn approved by the Grantor, stating that the site has received funding from the Minnesota Legislature. \ ) COOOOJZ-06 (04-22-96) (ADMIN..105Ig) Minnesota ReleafCommuniry Tree Planting &. Forest Health Grant Contract (DNR-Forestrv Grant Number) 4 XVI. AFFIRMATIVE ACTION (When applicable) GRANTEE certifies that it has received a certificate of compliance from the commissioner of Human Rights pursuant to Minn. Stat. f 363.073. It is hereby agreed between the parties that Minn. Stat. Section 363.073 is incorporated into this grant by reference. XVII. WORKERS' COMPENSATION GRANTEE shall provide acceptable evidence of compliance with the workers' compensation insurance coverage requirement of Minn. Stat. f 176.181, Subd. 2. " XVIII. ANTITRUST GRANTEE hereby assigns to the State of Minnesota any and all claims for overcharges as to goods and/or services provided in connection with this grant resulting from antitrust violations which arise under the antitrust laws of the United States and the antitrust laws of the State of Minnesola. XIX. JURISDICTION AND VENUE This gran~ and amendments and supplements thereto, shall be governed by the laws of the State ofMinnesola. Venue for all legal proceedings arising out of this gran~ or breach thereof, shall be in the state or federal court with competent jurisdiction in Ramsey County, Minnesola. xx. OTHER PROVISIONS (Attach additional pages as necessary): IN WIlNESS WHEREOF, the parties have caused this grant to be duly executed intending to be bound thereby. APPROVED: 1. GRANTEE: GRANTEE certifies that the appropriate person(s) have executed the grant on behalf of the GRANTEE as required by applicable articles, by- laws, resolutions, or ordinances. 2. STATE AGENCY (GRANTOR): By By Title Division Director Date Title Date By / Title Date COOOO)2.<J6 (()4.22.96) DNR-Forestry (ADMIN.. I05la) S Minnesota RcLear Community Tree Planting'" forest Health Granc 1997-99 MINNESOTA ReLEAF COMMUNITY FOREST HEALTH PROGRAM APPLICATION FORM Application is limited to this 4-page form - only support letters from cooperators may be attached. Please refer to the Application Guidelines & Community forest Health Program Project Selection Guidelines when completing this form. This foon is available via email and on disk in various IBM-compatible formats. 1. Project Name & Location Project Name: AndovPr CBk Wilt SIlDprp<;<;ion Program-1GQ9 City (or County): Andover (.Aroka) Is this applicant applying for other Mn ReLeaf funding? _no lv1dover Cak Wi 1 t Suppressi on Program-1998 Date: 3/26/99 Legal Descript Twsp:~ Range: 24W SectBL ....L yes - if so, please list other project names here: 2. Applicant Contact Information Applicant Organization Name: citv of Andover Contact Person: Brian C. Lceffelholz/Scott Erickson Mailing Address: 168S rro<;<;trM11 Rlvrl NW City, State, Zip code: Anrlovpr r tvlJ S'i304 ProjectTechnical Advisor: Brian C. Loeffelholz Phone No: ~ 767-5134 Advisor Mailing Address: 1685 Cros::tcwl Bl Yd. NW, ArJdover, fvfi 55304 Phone No: l21L.J 755-5100 , '. ,: Applicant Eligibility (check one) LMunicipality _Township _County _School District _Other local government specify: _Non-profit Organization (with 501 (c)(3) status) 4. Project Summary Statement Briefly describe the project in the space provided here. This statement will be used in program publicity and legislative reports. Tne objecti ve or .Andover' s Cak Wi h Suppressi en Program is to educate and assi st residents wi th trl€ i dentifi cati c and treatrrent of oak \\ilt on their property. .Andover is located in Moka County, an area natorious for oak wilt. Therefore, it is essential for the City to aggressively seek to minimize darrage to the health of its urban forest casued by the oak wilt fungus. Resources used to aid in the fight such as the errployrrent of a certified tree : inspector, edtJcati ona 1 efforts through parrph 1 ets, arti c 1 es in the .Andover Ti rres and other peri cxJi ca 1 s, and \\()rd of rrouth have significantly increrased public awareness and hence the nuTter of infections controlled per year (36 sites in 98-99). Financial responsibility is distributed as follC1tlS: lando.o.ner!, City of .Andover !, and Grant! for each site treated. 5. Project Schedule (approximate) Start up date: ~ri 1 1999 Completion date: l):celTtler 1999 6. Project Budget Summary a. Non-state cash contributions: c. Mn Releaf Funding Requested: TOTAL PROJECT COST (a+b+c): $ 5,652.00 $ 100.00 $ 5.COO.00 $10,752.00 2L % of total 1 % of total ~ % of total " \ b. Non-state in-kind contributions: MnRL Forest Health Applicatior." '" 7. Local Community Forestry Program Information City forester (or tree inspector) - name: Brian C. Loeffelholz lddress: Iffi'i rro<;<;t1lWT1 fll vd NW. Mdover. t<ll 55304 '. \. \ phone no: (612)767-5134 8. Project Purpose and Public Benefits Activities State how the project will meet the MnRL Community Forest Health Program's Secondary Criteria The kdover Cak Wi 1 t Suppressi on Project I S 900 1i s' ro:rtTi oi rrize oak tree rrorta li ty, due to the oak wi 1 t fungus, by slowing the belCl.'l ground spread of the fungus using vibratory plowing rrethods ahd'reducing sporarat populations by properly raroving infection sites. It has been deteriTIinedthat offering financial assistance is the rrost effective way to encourage lando.-.rerS to proceed with the cortroltreatrrents, therefore the M-l ReLEAF cost share funds will be used to provide such assistance. Persuading lando.-.rerS to treat their sites is nuch si~ler 'ttlen the ccoperation and coomitrrent of both the city and state is apparent. Previous educational efforts about.the oak wilt fungus have increased public awareness and increased the success of the oak wilt program. In response to this, the City will use, as it has in the past, its OIKI funds to educate residents by providing pal11)hlets, witing articles, ans....eri ng questi ens vi a phone, etc. kdover has'.~ 11 conti nue to daronstrate along tenn ccmni trrent to reduci ng the effects. of oak wilt en the City along with a general ccmnitrrent to the health of its trees anctforests. _ ....e. .. 9. Project Personnel and Participants ' Specify the personnel (staff. consultants, or experienced volunteers) involved, their qualifications and experience (including accomplishments with similar projects). and their resoonsibilitv for this oroiect. State whether volunteers and/or youth will ') be involved in the project and how they will be supeNised. Note: any pesticide applicator must have appropriate Mn Dept. of j Agriculture license. The personnel involved will be a full-tirre forester/Cn hired by the City for a period beginning mid-.April and extending until the years end. It is the cn's responsibility to seek out treatable, active oak wilt sites and coordinate the treatrrent with the 1andO\-.11er. M end of the year report including vibratory plCl.'l rraps, location of treatrrent sites, costs incurred. etc. ....i11 be carpiled for future reference. The City Engineer will also be i nstrurenta 1 in forgi ng a positi ve re 1 ati onshi p bet\o.een the cn, developers and buil ders for the purpose of stressi ng the i rrportance of treati ng si tes for oak wi 1 t before hares are bui 1 t or hare<J\'lTlers rrove in. The Ci ty' s Treasurer will be responsible for recording and tracking all debits and credits related to the grant fund inc1udin treatrrent costs, supplies and wages. 10. Project Location Briefly describe where the project will take place. The project will occur throughout the City, but preferab11t located in areas in ....nich the greatest differences can be rrade with the treatrrents. Such locations include: urban areas near hares, highly visab1e parks or near historic sites. "' MnRL Forest Health Application 2 ~ l. Budget Breakdown Please itemize the project budget specifying material and labor costs and the sources and amount of in-kind contributions. In-kind contributions may include in-house or donated labor, t;oods. serlices. etc. (see MnReLeaf In-kind Contribution Rate 'I Sheet). ./ QTY ITEM UNIT COST NON-STATE NON-STATE MNRL TOTAL ($} IN-KIND MATCH CASH MATCH FUNDING ($) hi'> ($ & source) ($ & source) ($) PROJECT PREPARATION (planning, workshops, publicity, etc) 120 staff (hours) $16.50/hr. $990.00 $990.00 $1,93).00 expenses ?O staff (EI1cr ./Treas. \ ...,., 1';?/I-1.- $65/. m $f5/ 40 CONTRACT COSTS ~ Vibratory Plow Carpany $395.20 $3.952.00 11 952.00 $7 !X)4. 00 .5 iiD MATERIALS 4OOM, Mileacre m 29/mi $.c:;R.m tt:A m !l1li.m \ ) 1 Mi sc. ( notebooks paper $100.00 $100.00 'l:lmm photo copies, etc.) , TOTAL $100.00 $5,652.00 $5 00).00 $10.752.00 '. / MnRL Forest Health Application 3 . . - 12. P'l'oject Implementation Describe briefly, but technically, what methods will be used in achieving the projecfs intent .~. ....: IJ1lllarentation will occur in the follcwing rranner. 1) Pesidents call the City cn 2) cn inspects site, draws rrap, rrake recarrrendaiotns 3) crr coordinates control 't.Ork and financial rratters bet:l-.een the Private contractor and residents 4} cn does follo..up chack to insure control 't.Ork....as done proeprly 5} Residents ar required to rerrove diseased trees by the 15th of Jlpril the follcwing year 6) CTI does follo..up checks to insure rerrova 1 of ci seased trees. 13. Monitoring Schedule Please list in the fOllowing table when and by whom primary post-treatment monitoring and inspection activities will be performed for the first three years. ACTIVITY WHEN IN 1998- 2000? WHO'S RESPONSIBLE? Post-treatrrent insD. All years cn , - \1 certify this information is valid and factual as described in this application and that all costs are eligible under the 'MINNESOTAJleLEAF~munity Forest Health Program. "'f' / / '~ f!'titl.'e"/ ~:)I"d- ~!2~-h) gnature of au horized community/organization official '7 M"~I ~nr."t 1-I."lth Aoolication 4 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: Julv 6. 1999 AGENDA SECTION Discussion Item ORIGINA TING DEPARTMENT ITEM NO. 3. Reject BidslChesterton Commons North (98-36)/ Cambridge Estates 2nd Addition (98-33)/ Chesterton Commons 3rd Addition (98-34) Scott Erickson,-V Engineering (]j-L- The City Council is requested to approve the resolution receiving bids, reiectina bids and ordering re-advertisement for bids for Chesterton Commons North (Project 98-36), Cambridge Estates 2nd Addition (Project 98-33) and Chesterton Commons 3rd Addition (Project 98-34) for sanitary sewer, watermain, streets and storm sewer. The bids received came in above the Engineer's Estimate and it is recommended to reject the bids. Both Ashford Development and the developer of Cambridge Estates 2nd Addition have requested the project be re-bid. CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION RECEIVING BIDS, REJECTING BIDS AND ORDERING RE- ADVERTISEMENT FOR BIDS FOR CHESTERTON COMMONS NORTH (PROJECT 98-36), CAMBRIDGE ESTATES 2ND ADDITION (PROJECT 98-33) AND CHESTERTON COMMONS 3RD ADDITION (PROJECT 98-34) FOR SANITARY SEWER, WATERMAIN, STREETS AND STORM SEWER. WHEREAS, pursuant to advertisement for bids as set out in Council Resolution Nos. 102-99. 104-99 & 103-99 . dated May 4, 1999, bids were received, opened and tabulated according to law. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby receive and reject bids and order re-advertisement for bids. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 10:30 AM ,Julv 29 , 19 99 at the Andover City Hall. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 6th day of Julv ,19J!.!;L, with Councilmembers the resolution, and Councilmembers against, whereupon said resolution was declared passed. voting in favor of voting CITY OF ANDOVER ATTEST: J. E. McKelvey - Mayor Victoria Volk - City Clerk 17. Approve Plans & Specs/98-11A1Jay Street NW/Landscaping CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 98-11A ,FOR JAY STREET NW FOR LANDSCAPING IMPROVEMENTS. WHEREAS, pursuant to Resolution No. 047-99 , adopted by the City Council on the 16th day of February ,19 99, SEH has prepared final plans and specifications for Project 98-11A for Jay Street NW for LandscapinQ improvements. WHEREAS" such final plans and specifications were presented to the City Council for their review on the ...illh.. day of July ,19..Jli!... NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 10:00 AM July 30 , 19 99 at the Andover City Hall. MOTION seconded by Councilmember City Council at a reQular meeting this 6th day of Julv Councilmembers favor of the resolution, and Councilmembers against, whereupon said resolution was declared passed. and adopted by the , 19 99 , with voting in voting CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: July 6, t 999 AGENDA SECTION ORIGINATING DEPARTMENT ADD-ON City Clerk ITEM NO. Approve Kennel licenses The City Council is requested to approve the following dog kennel licenses: Commercial Kennel License: Dover Kennels 16422 Hanson Boulevard NW Private Kennel: Rescue St. Bernards 4180 -165th Avenue NW The license fees have been paid and all requirements have been met. No negative reports have been received regarding either kennel during the past year. The license period for each kennel is from July 7, 1999 to June 30, 2000. DATE Julv 6. 1999 OQ/&\N+\l ITEMS GIVEN TOTHECITYCOUNCIL . Park and Recreation Minutes - June 3, 1999 . Special City Council Minutes - June 8, 1999 . City Council Minutes - June 15, 1999 . Park and Recreation Minutes - June 17, 1999 . Planning and Zoning Minutes - June 22, 1999 . Letter from Spencer Pierce, Anoka County - June 3, 1999 . Letter from Robert & Patricia Skogberg - June 17, 1999 . Letter from Bern Perry - June 18, 1999 . Letter to Oak Grove City Council - June 21, 1999 . Letter from Craig Rapp, Metropolitan Council - June 30, 1999 . Woodland Meadows 3rd Addn.lPreliminary Plat . Sunset Ridge/Sketch Plan . Grey Oaks Feasibility Report . Schedule of Bills PLEASE ADDRESS THESE ITEMS AT THIS MEETING. OR PUT THEM ON THE NEXT AGENDA. THANK YOU. COUNTY OF ANOKA COMMUNITY HEALTH & ENVIRONMENTAL SERVICES DEPARTMENT (612) 422-7063 Anoka County Government Center 2100 3rd Ave., Room 360 Anoka, MN 55303-2264 Fax (612) 323-6150 June 3, 1999 Ms. vicki Volk, City Clerk City of Andover 1685 Crosstown Blvd NW Andover MN 55304 Dear Ms. Volk: Anoka County is in the process of developing a program to license and regulate salvage yards with the focus being protection of the environment, particularly, the ground water. The community Health and Environmental Services Department will administer this program. In the next few months, the County will that will establish standards for the operation and clean up of salvage yards. covered by the ordinance: consider a licensing, Four main new ordinance construction, areas will be 1. Management of vehicles and vehicle parts and other items processed or accepted by the salvage yard. 2. Management and disposal of the solid and hazardous wastes generated from the processing of vehicles, vehicle parts and other items processed or accepted by the salvage yard. 3. Stormwater management. 4. Financial assurance for the remediation of environmental contamination associated with the salvage yard. While some of the salvage yard operators in the county run their businesses in, an environmentally responsible manner, many operations have resulted in significant and expensive environmental damage, including pollution of the ground water. The intent of the salvage yard regulation program is to provide a means to ensure that environmental damage is held to a minimum and that ground water resources in the County are protected from contamination. We welcome your comments and input in developing these regulations. Please contact me at (612) 422-7068 with any comments or questions. Thank you for your interest. services Affirmative Action I Equal Opportunity Employer June 17, 1999 ii;,;'" RECEIVED J112' 1m CITY OF ANDOVER Robert and Patricia Skogberg 13808 Nightingale St. N.W. Andover, MN. 55304 Mayor and City Council Members Andover City Hall 1685 N. W. Crosstown Blvd. Andover, MN. 55304 Dear Mayor and City Council Members, The suggestion to have some type of evaluation of the Mayor and Council members, in our opinion, goes against what having elections are all about. You are not running a business for profit by holding these offices. You are elected officials. You were elected to take care of the business of the PEOPLE of Andover. You were elected because WE THE PEOPLE thought you would do a good job. We the people, let you know when we feel you have made a mistake. If you do not hear from the people it because we feel you are doing the best job you can do. If the people of Andover don't like the decisions you make, they will evaluate you right out of office in the next election. We don't need a consultant to tell us if you are doing a good job. We are smart enough to decide for ourselves. It is nice to feel the City council is open and above board. Being able to watch the council meetings on T.V. give us a sense of your honesty. You may not always agree and that is expected. By not always agreeing, the people benefit by getting more ideas into the mix. That mix helps to create new ideas. The staff of the city should be able to bring suggestions to the city manager or to a council member at any time. They are dealing with the problems of the people of Andover, on a day to day basis. They have a very good idea of what is happening within our city. However, the staff are also employees of the PEOPLE of Andover. It is not their job to make the decisions of what Andover should or should not do. That job belongs to the elected City Council. It is our opinion. that the city newsletter is a waste of time and money. It does not give the people of Andover a voice in print. It is just a calander of events. We don't have any solutions to this problem but the city newsletter is not it. It is a waste of tax payers money. We do feel the city council gives all people a chance to state their opinion before the council meeting, via telephone or by letter. I hope you will continue to hear what we the people have to say. You are being evaluated. Ii.kf + Y-d;~J~ .f5 C.C. fYtr") 7/'/9'1 18 June, 1999 3270 138th Lane NW Andover, MN 55304 RECEIVED JUN 2 1 1999 CITY DF ANDOVER Mayor Jack McKelvey Andover City Hall 1685 Crosstown Blvd NW Andover, MN 55304 Subject: Too Much Speed...... Too Many Children Mr. McKelvey, Two weeks ago I visited the Sheriff s Office to report speeding in my neighborhood - specifically on Marigold between Bunker and 139th Lane NW, a distance of approximately 0.3 miles. As of this date I've not seen an increased police presence. After 6 months in residence I'm able to confirm speeding occurs each day ofthe week, at all hours. The speed limit is 30. Forty to 50+ during the day is common. The people who are trying to achieve escape velocity usually save their attempts for after dark. I estimate they're hitting 60 before they have to break for the T's at either end of Marigold. We have to put a stop to this activity not only because it's generally unsafe and noisy, but especially because the area is loaded with children - on foot and on bikes - oblivious, as kids are, to the dangers around them. It's not a matter of whether we're going to have a tragedy here. It's a matter of when. Assuming the guilty neighbors and passers-through obey them, we can address this situation with strategically placed stop signs that would make excessive acceleration pointless. Police presence immediately after the signs are installed would reinforce the new requirement. If you need me to do more than raise this alarm - perhaps visit to testify as to the speeding abuse before the City Council- I'd be happy to do so. Ifwe don't handle this situation now, EMT's will be handling it in the near future. Bern Perry , " Mayor arid City Council City of Oak Grove .19900 Nightingale Street NW " Cedar, MN 55011 , , ' CITY of ANDOVER ',. June 21,1999 Dear Mayor and City Council: The City of Andover at the June 1, 1999 City Council meetingdec;ided t~.approve only option 2 (without holding tanks). The Mayor and City Council would like to thank you for ' your time and effort in evaluating the proposal offered by the City of Andover. If you have any questions, feel free to contact me at 767-5131. Sincerely, ,~~ Asst. City Engineer/Parks Coordinator T JH:rja cc: Andover Mayor and City Council. . i( ~ Metropolitan Council ~ Working for the Region, Planning for the Future Cl/ q / -7 1~1/ June 30, 1999 Dear Local Official: To improve communication with local officials and to work more effectively with communities, the Metropolitan Council is expanding its outreach program. Starting July I, you'll be seeing several new faces among the Metropolitan Council"s sector representatives. These are Community Development Division staffers who serve as liaisons among Council members, staff and local communities. Designating five instead of four sector reps, the Council will be able to increase contact with local commuluties at a time when comprehensive plans are due and new Council members are increasing their visibility in the region. One of the new faces is Senior Planner Liz Van Zomeren, who will replace John Karl as a liaison to the cities of Minneapolis and St. Paul. John will focus on redevelopment, housing and growth issues. Another new face, Senior Planner, Patrick Peters, will become the sector rep for Dakota and Washington Counties. Patrick will replace Carl Schenk in Dakota County and Guy Peterson in Washington County. Carl will continue as sector rep for Carver and Scott Counties, and Guy will concentrate on housing and Livable Communities issues. Sandra Pinel will be the sector rep for Anoka County and northern Ramsey County. She will replace Guy Peterson in Anoka and northern Ramsey Counties. Torn Caswell will remain as sector rep for suburban Hennepin County. The sector representative's job is to be a liaison between the Council and local government. They will help explain the referral procedures for comprehensive plan amendments and answer any questions (or refer the questions to the appropriate Council staff) related to Council programs and regional services. A revised sector representative map is attached, along with an updated listing of Metropolitan Council members. We look forward to working with your community. Sincerely, av~ Craig R. Rapp Director, Community Development CRR!kp Enclosures 230 East Fifth Street St. Paul. Minnesota 55101-1626 (651) 602-1000 Fax 602-1550 TDD/TIY 291-0904 Metro Info Line 602-1888 An Equal Opportunity Employer Metropolitan Council Planning Sector Representatives and District Boundaries July 1999 :f::-A c\krrocolitJll Counei ~ Wooo"lf'ortheR.:l:ion,P1anninlfuru.FllhU' Planning Sector Representatives: DTomCaswell (651) 602-1319 Hennepin County, except Minneapolis D Patrick Peters (651) 602-1617 Dakota and Washington Counties D Sandra Pinel (651) 602-1513 Anoka and Ramsey Counties, except Sl Paul D Carl Schenk (651) 602-1410 Carver and Scott Counties Dill VanZomeren Minneapolis and Sl Paul ..- .~ --- ,-- __ r--. "'* a.- .,..,..- -- ,...lMoIT..... '""~ - ~ IWIr-4T..... w_r-ap ~ ~. ....... H.......r-..;p ..........T-..lI. c.a.u.a r......... ,..........~ .....T_ ~ N~ 0 5 10 15 20 25 30 Miles , -- -.T"& 1. Saundra Spigner 2. Todd Paulson 3. Mary Hill Smith 4. Julius C. Smith J:EJ Metropolitan Council District Boundaries District Number and Member 5. Pbil Rivene" 9. Natalie Haas Steffen 6. Caren Dewar 10. James Nelson 7. Matthew RmwIan II. Roger Wtlliams 8. Carol Kummer 12. Marc Hugunin 13. Fred Perez 14. Lee Pac Xiong 15. Carolyn Rodriguez 16. John Conzemius l Metropolitan Council Members Chair: Ted Mondale Mears Park Centre 230 East FIfth Street st. Paul. MInnesota 55101-1626 (651) 602-14530 District 1 Saundra Spigner (612) 544-3049 h 9 Natalie Haas Steffen (612) 753-4298 h 9615 - 29th Avenue 7007 - 164th Avenue NW Plymouth. MN 55441 Ramsey. MN 55303 2 Todd Paulson (612) 561-3834 h 10 James W. Nelson (612) 789-5859 h 3216 Poe Road (612) 560-21220 1747 - 37th Avenue NE Brooklyn Center, MN 55429 Columbia Heights. MN 55421 3 Mary H. Smith (612) 475-1388 h 11 Roger Williams (651) 633-2168 h 515 North FerndaIe Road 3450 Siems Court (651) 296-26330 Wayzata. MN 55391 Arden Hills. MN 55112 4 Julius C. Smith (612) 443-2430 h 12 Marc Hugunin (651) 430-3515 h 3200 Highpoint Drive (612) 831-17880 10775 Kimbro Avenue Court N. Chaska. MN 55318 Stillwater. MN 55082 5 Phil Riveness (612) 841-9827 h 13 Fred Perez (651) 224-1001 h 5301 Northwood Ridge 360 West Stevens Street Bloomington, MN 55437 St. Paul. MN 55107 6 Caren Dewar (612) 827-11480 14 Lee Pao Xiong (651) 489-6862 h 1458 West 35th Street 769 Como Avenue. # 17 (651) 641-8279 0 NUnneapolis,MN 55408 St. Paul. MN 55103 7 Matthew L. Ramadan (612) 335-59240 15 Carolyn Rodriguez (612) 431-1835 h 1411 - 14th Avenue North 12815 Foliage Avenue (612) 985-40500 MU1neapolis.MN 55411 Apple Valley. MN 55124-7973 8 Carol Kummer (612) 722-0370 h 16 John Conzem1us (507) 263-2545 h 4818 - 30th Avenue South (651) 282-21400 25024 Cannon Falls Blvd. MU1neapolis. MN 55417-1306 Cannon Falls. MN 55009 h-home o--<>fflce 6/99 Metropolitan Council Regional Administration..........................".,........... 651-602-1000 Metro Transit. ......., ......... .... ............... ................,... 612-349-7400 Environmental Services....................,..................... 651-602-1005 Metropolitan Commissions Metropolitan Airports .................~..,...... MAC ......... 612-726-1892 Metropolitan Sports Facilities ............... MSFC ....... 612-332-0386 Metropolitan Parks and Open Space ..... MPOSC ....651-602-1456 Mosquito Control District .......................................651-645-9149 -r- 1 I I '16'0, I I """""1011 I . I ____~______L____ I I I 0 O.J.TRlEJ CASnE ROCK I ....roo I I I I I HAl.f'TON I DOUGlAS 1 I I --- - 1-- -1- - -t--iW<ooo.PH I I I WATERFORD , ' I ...I' I I SCIOTA Metropolitan Council Districts ....TI"',,, BURNS 1 SPRJNG PARK Z ORONO . """"'T<lNKA 8E.<CH 4 TCH<A BAY . EXCElSIOR I GREENWOOD , WOOllUND . MEllICIfE lAI<E . MOUND tOAOBBalrsot.LE 11 SPRN'J l.AKE PARK Uu.s.GOYT. 13tR.LTCP 14 COlI..IMBtA tElGHTS 15 ST. NlT'HClNY te l..AlXlE.ROAlE 9 11FAlCONHEIGHTS 11 MENJOTA 'Il.l.YDAl..E 2OGREVa.OUO 2fL>>lJfAU. ZZ llELLWOOO 23 PINE. SPRINGS .. MAHTOI.lEDl 25 GEM LAKE '" BlRO<WOOO 21 'Mfl'E BEAR '" "\'PORT .. WIiERNlE 30 OAK PARK I-EIGKTS 311.A1<EL.ANOSHORES 32 ST. MARYS POWT AND co. ' COlUMlUS .AlI..... - - - County Boundary Municipal Boundary - - - TownsI1ipBoundary I WATBn'OWI HOllYWOOD I I WA~ I -~~--.f-""---- I I WACO/IlA ._ lJJ(ETOWN ~ I f ------~---~~~~--- .....~ 11 " I 4 0iASKA '----C]:. ,I t;] I I COl.OUf YOUNG AloERJCA I IlENTOO i OAIt.GREN ~,I I r ____~+--_-...J I - FRANCISCO IWICOCI( I E""1lE LUa'IUl .... ,-. Cl:OAR lAKE .......... <=tJ R'. EUREKA uf7 .,,,. 10 z. GREENVALE IS 2. The Council members and their districts are as follows: Chair - Ted Mondale 1 - Saundra Spigner, Plymouth 2 - Todd Paulson, Brooklyn Center 3 - Mary H. Smith, Orono 4 - Julius C. Smith, Cha.ka 5 - Phil Riveness, Bloomington 6 - Caren Dewar, Minneapolis 7 - Matthew L. Ramadan, Minneapolis 8 - Carol A. Kummer, Minneapolis 9 - Natalie Haas Steffen, Ramsey 10 - James W. Nelson, Columbia Height. 11 - Roger Williams, Arden Hill. 12 - Marc Hugunin, Stillwater ( u<WOOO ~ MetropoUtan Connell ] NEW SCANO<A FORESTlJJ(E Iff. CGTTA/J,(WM CENI.tARJ( IlARSIWl [? ........" ' 13 - Fred Perez, St. Paul 14 - Lee Pao Xiong, St. Paul 15 - Carolyn Rodriguez, Apple Valley 16 - John Conzemius. Douglas Twp. April 1999 ..., J ..., J ..., I LJ FEASIBILITY REPORT ..., J ..., I LJ GREY OAKS ..., I LJ ..., I U CITY PROJECT 98-29 UTILITY AND STREET IMPROVEMENTS ..., .J ..., I U ANDOVER, MINNESOTA ..., tJ ..., LJ ..., I LJ ..., LJ ..., LJ n July 6, 1999 Comm. No. 11692 LJ ..., LJ n TKDA TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES. INCORPORATED LJ ENGINEERS. ARCHITECTS. PLANNERS 1500 PIPER JAFFRAY PLAZA 444 CEDAR STREET SAINT PAUL. MINNESOTA 55101.2140 PHONE:651/292-44QO FAX:651/292-Q083 ,.., u , ..., , LJ ,...., u ,...., u TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED ENGINEERS-ARCHITECTS-PLANNERS ST. PAUL, MINNESOTA -, July 6, 1999 LJ -, LJ u FEASIBILITY REPORT FOR -, u GREY OAKS -, CITY PROJECT 98-29 u -, UTILITY AND STREET IMPROVEMENTS -.J -, ANDOVER, MINNESOTA L..J COMMISSION NO. 11692 -, LJ -, u -, ..J I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly registered Professional Engineer under the laws of the State of Minnesota. -, -, ~~3;X Registration No. 19612 ..J ..J -, ..J -, u -, ..J -, ..J .. 11692 ..J ...., u GREY OAKS ., LJ CITY PROJECT 98-29 ..., UTILITY AND STREET IMPROVEMENTS u ., Introduction LJ This Feasibility Report includes construction costs and expenses for the Grey Oaks Plat. The Grey Oaks Plat consists of six thirty-unit apartment buildings, two sixty-five- unit apartment buildings, three commercial buildings, thirty-eight twin homes, and 4 single-family residential units. The City will also be looking at this area for a future well site. ., u ..., u Location ..., L.J The proposed project covers utility and street improvements in the proposed Grey Oaks development, located in the Northeast % Section 22-32-24, in the City of Andover, Minnesota. ..., u LJ The proposed Fox Hollow subdivision borders this site on the south. Hanson Boulevard is on the east border, and Nightingale Street is on the west side. Coon Creek flows through the plat. A Northem Natural Gas pipeline also runs diagonally across the site. ., ..., Improvements LJ 1. Sanitary Sewer ..., u A lift station in the Fox Hollow Addition will serve this plat and the area directly north of this plat. Trunk sanitary sewer will be built through this plat, to the plat border north of the intersection of 156th Lane and Nightingale Street to serve the area to the north. This trunk sewer is in accordance with the City's Comprehensive Sanitary Sewer Plan. The remainder of the plat will be served with eight-inch sanitary sewer pipe. ..., ---J ..., u ..., Eight-inch services will be extended to each apartment building, six-inch services to each commercial building, and four-inch services will be extended to each twin home and single family lot. ---J ..., ---J 2. Watermain ., u Connecting to existing twelve-inch watermain stubs in the Fox Hollow Plat on Hummingbird Street and on the west side of Hanson Boulevard at 155th Lane will provide water service for this plat. A twelve-inch watermain will be used as a trunk watermain running north on Hummingbird St. and East on 155th Lane to Hanson Boulevard. The remainder of the watermain will be eight-inch diameter. ..., ...J ..., ...J ..., 1 11692 ---J n u .., Eight-inch water service will be extended to each apartment unit. Six-inch water service will be extended to each commercial lot, and one-inch water service will be extended to each twin home and single family lot. u .., If requested by the developer, service connections, inside of manholes, for boulevard irrigation will also be built. The developer will need to locate these during the plan preparation phase. LJ .. u Two eight-inch stubs will be extended to the north plat boundary for future extension. .., u 3. Storm Sewer .., --, Surface water runoff within this plat will be controlled with storm sewers and on- site ponding. All storm sewer sizing and catch basin spacing is based on a 10- year design storm frequency, Ponding is based on a 100-year design storm frequency. Emergency overflow outlets must be provided at all low areas to provide overflow protection of homes from storms more intense than that used for design of the storm sewer collection system. u LJ .., '-.J Catch basins will be used to collect surface water within the streets. .., LJ Permits related to site grading are the responsibility of the developer. --, The Developer will be constructing private storm sewers throughout the plat. LJ 4. Streets ..., '-.J Streets within the plat will be public, and will have a varying width. 155th Lane, East of Hummingbird Street, will be built to a width of 44-feet, back to back of curb. It will have a 9-ton commercial design. The remainder of the streets will be built to a width of 28.66-feet, back to back of curb. Two and one half inches of bituminous wearing course will be placed over 4 inches of class 5-gravel base. These streets will all be posted "No Parking". ..., ...J ..., LJ ..., The Developer will grade the streets to within 0.2 feet of the subgrade elevation. The road shall have a 6-inch crown with 0.5% minimum grade and 7% maximum grade. Grades within 30 feet of street intersections shall not exceed 3%. Boulevards are proposed to have a positive 2% grade from the back of curb to a distance of 8 feet behind the back of curb. Beyond 8 feet behind the back of curb, the maximum boulevard slope shall be 4:1. ...J ..., ...J ..., LJ 5. Trails ...J A ten-foot wide public trail will be built along Hanson Boulevard from the south plat boundary to 155lh Lane. An eight-foot wide trail will be built on Hummingbird Street from Fox hollow to 155th Lane, and on 155lh Lane between Hummingbird Street and Hanson Boulevard. ...., -, ...J ..., 2 11692 ...J " u Other private trails will be built throughout the plat by the developer. ..., u 6. Raw Water Watermain ..., A twelve-inch raw water watermain will be extended from the future well site along Hummingbird Street to Fox Hollow. This raw water watermain will deliver water to a planned water treatment plant near the City Hall complex. No water services would be tapped off of this watermain, however some flushing hydrants will be necessary. u ..., u ..., u Project Initiation ..., LI The project was initiated by petition of the Chesterton Partnership, the owner and developer of the project, and Andover City Council action. ..., u Feasibility ..., .J The project is feasible from a construction standpoint, the economic feasibility will be determined by the City Council and the property owners involved. .., .J Right-of-way/Easements -, -.J All easements will be dedicated as part of the platting prcess. ..., .j Permits -, The following permits are required: u ..., 1. Minnesota Pollution Control Agency (MPCA) and the Metropolitan Council Environmental Services (MCES) for sanitary sewer extensions. 2. The Minnesota Department of Health for watermain extensions. 3. The Coon Creek Watershed District for grading and erosion control. 4. Anoka County Highway Department for work within the Hanson Boulevard right-of- way. 5. Northern Natural Gas, for crossing of the gas pipeline. 6. Minnesota Department of Natural Resources (D.N.R.) for dewatering. u -, -J ..., cJ ..., u ..., u -, -J -, 3 11692 -1 n LJ ,.., u .., LJ ,.., LJ .., LJ .., ...J .., LJ ..., u .., LJ .., ....J ..., LJ .., ...J .., ...J .., ..J ..., u .., LJ .., ..J .., ...J .., ...J Completion Utilities would be constructed in the fall of 1999. Depending on weather, some of the street construction may also be completed. Final project acceptance is scheduled for the spring of 2000. Estimated Project Cost Included in the appendix is a detailed estimate of construction costs for the street and utility improvements. The costs quoted herein are estimates only and not guaranteed prices. Final contracts will be awarded on a unit price basis. The contractor will be paid only for work completed. The costs are estimated based on current construction costs. No costs are included for easement or property acquisition. Item Estimated Cost Sanitary Sewer $230,131.00 Watermain $150,084.00 Raw Water Watermain $37,130.50 Storm Sewer $189,784.10 Streets $219,884.50 Trails $20,861.50 Estimated Construction Cost $847,875.60 Assessments This project will need to pay for part of the lift station currently being considered for Fox Hollow. The cost of this lift station will be assessed on a SAC unit basis as follows: Area Estimated Estimated Flow % of Total Flow Connections inGPD Fox Hollow 73 15,330 15.4 Grey Oaks 301 63,210 63.5 City (North of Grev Oaks) 100 21 000 21.1 Totals 474 99,540 100.0 Note: This chart supercedes a similar chart in the Fox Hollow Feasibility Report. It is based on actual plans for Fox Hollow. 4 11692 ...., u ...., Estimated SAC units were determined as follows: LJ .., A. B. C. D. E. F. Apartment unit Day Care Office Gas/Store Townhouse Single Family 0.8 SAC 4.0 SAC 3.0 SAC 4.0 SAC 1.0 SAC 1.0 SAC LJ .., LJ .., The following development agreements were used when preparing the assessment worksheet: LJ .., LJ 1. All of the ten-inch sanitary sewers are considered trunk, and will be assessed at a rate equal to an eight-inch sanitary sewer at ten to twelve-foot of depth. 2. The twelve-inch watermains will be assessed at an eight-inch cost. 3. The raw water watermain will not be assessed. 4. The bike trails along county roads will be split 50-50 between the City and the developer. 5. The cost of the lift station will be split based on estimated flow rates in the following amounts 21.1 % City (for future connections), 15.4% Fox Hollow, and 63.5% Grey Oaks. An estimated cost of $185,000.00 is used for the lift station. .., LJ .., LJ .., LJ ;..J .., ;..J -, LJ .., u -, ;..J -, u ..., LJ .., u .., u ..., 5 11692 u .., Ll .., PROPOSED PROJECT SCHEDULE Ll .., Grey Oaks Addition Utility and Street Improvements City Project 98-29 Andover, Minnesota Commission No. 11692 Ll .., LJ ,...., LJ 1. City Council Receives Feasibility Report July 6, 1999 2. City Council Waives Public Hearing July 6, 1999 3. City Council Orders Project and Authorizes July 6, 1999 Engineer to Prepare Plans and Specifications 4. Engineer Submits Plans for Council Approval and August 3, 1999 Receives Authorization to Advertise for Bids 5. Advertise in Official Newspaper August 13 and 20, 1999 6. Advertise in Construction Bulletin August 13 and 20, 1999 7. Open Bids September 3, 1999 8. City Council Receives Bids and Awards Contract September 7, 1999 9. Contractor Begins Construction September 13, 1999 10. Contractor Completes Construction June, 2000 ..., LJ .., Ll .., LJ '"'i Ll .., --.J .., --.J .., Ll .., LJ .., Ll .., LJ .., u ..., ,_J ..., u .., 6 11692 ...J ., LJ ,.., LJ ..., LJ ..., LJ ..., u ..., LJ .., c.J .., ..J "I LJ ..., '-.J ., LJ ..., LJ ..., LJ ..., ...J ..., LJ ..., LJ ..., LJ ..., LJ ..., ..J Estimated-Andover Special Assessments Project Name: Grey Oaks Project No. : 98.:29 Feasibility Report Date: July 6, 1999 Amount: $ 847,875.60 Contract Award Date: Amount: Final Contract Sanitary Sewer $ 230,131.00 Watermain $ 150,084.00 Trunk Raw Water Watermain $ 37,130.50 Storm Sewer $ 189,784.10 Streets $ 219,884.50 Trail $ 20,861.50 Amount: $ 847,875.60 Easimated Expenses Engineering: $ 130,000.00 Aerial Mapping (1% of street) $ 2,198.85 Drainage Plan (O.3% of street/storm) $ 1,229.01 Administration (3%) $ 25,436.27 Assessing (1%) $ 8,478.76 Bonding (O.5%) $ 4,239.38 Legal & Easement $ 5,000.00 Advertising $ 500.00 City Costs (includes inspection) $ 50,000.00 Street Signs $ 3,500.00 Testing $ 4,000.00 Construction Interest $ 15,000.00 Total Estimated Expenses $ 249,582.25 Expenses Multiplyer 29.4362% Estimated Project Cost Amount: $ 1,097,457.85 7 11692 ..., LJ ..., LJ ..., LJ ...., LJ ..., u ..., u ..., u ..., u ...., LJ ..., LJ ..., u ...., u ...., LJ ..., ...J ..., L.J ..., LJ ...., --J ..., --J ..., u Trunk Source and Storage Connection Charge " $ $ Watermain: 301 EA 1,325.00 398,825.00 Area Charge 36.2 AC $ 1,195.00 $ 43,259.00 Lateral Charge o LF $ $ San. Sewer: Connection Charge 301 EA $ 306.00 $ 92,106.00 Area Charge 36.2 AC $ 1,126.00 $ 40,761.20 Lateral Charge o LF $ $ Storm Sewer: Area Charge OAC $ $ Total Trunk Source and Storage $ 574,951.20 Other Costs Seal Coating Lift Station City Cost: Bike Trail City Cost: Trunk Sanitary Sewer City Cost: Trunk Water City Cost: Raw Water 17,500 SY $ 1.00 $ 17,500.00 $ 117,475.00 $ (4,047.65) $ (73,830.40) $ (12,296.44) $ (48,060.30) Total Amount to be Assessed $ 1,669,149.26 Assessment Rate per SAC Unit $ 1,669,149.26 = 301 $ 5,545.35 per SAC Unit "Note additional non-residential water connection charges may apply to the commercial buildings. These charges are to be determined at the time the building permit is applied for. 8 11692 ..., L.J ..., --J Assessment Rate Calculations ..., L.J ...., L.J ..., u ..., L.J ..., u ..., .J ..., L.J ..., '-' ..., u ..., '-' ...., Ll ..., L.J ...., L.J ...., ...J ..., ...J ...., .j ..., --J 1 Sanitary Sewer Final Construction Cost Less City Cost Total Cost Plus Expenses 29.4362% $ 230,131.00 $ (57,040.00) $ 173,091.00 $ 224,042.39 Assessable Sanitary Sewer Cost $ 224,042.39 = 301 2 Watermain Final Construction Cost Less City Cost Total Cost Plus Expenses $ 744.33 per SAC Unit 29.4362% $ 150,084.00 $ (9,500.00) $ 140,584.00 $ 181 ,966.57 Assessable Watermain Cost $ 181,966.57 = 301 3 Storm Sewer Final Construction Cost Less City Cost Total Cost Plus Expenses $ 604.54 per SAC Unit 29.4362% $ 189,784.10 $ $ 189,784.10 $ 245,649.30 Assessable Storm Sewer Cost $ 245,649.30 = 301 $ 816.11 per SAC Unit 9 11692 ...., LJ ...., u ..., L.J ...., L.J ..., L.J ..., LJ ..., u ...., ...J ..., ~ ..., <j .. u .. --J ...., .j .. --J .. .j ..., --J ..., -j .. --J ..., -j 4 Streets Final Construction Cost Less City Cost Total Cost Plus Expenses Assessable Street Cost $ 284,610.11 = 301 5 Seal Coating Future Seal Coat Cost 29.4362% $ 219,884.50 $ $ 219,884.50 $ 284,610.11 $ 945.55 per SAC Unit $ 17,500.00 Assessable Seal Coating Cost $ 17,500.00 = 301 6 Trunk Watermain Area Total Area Charge $ 58.14 per SAC Unit $ 43,259.00 Assessable Watermain Area Cost $ 43,259.00 = 301 $ 143.72 per SAC Unit 10 11692 ..., LJ ..., ...J 7 Trunk Sewer Area ..., Final Area Charge $ 40,761.20 u ..., Assessable Sewer Area Cost L.J ..., $ 40,761.20 = 301 $ 135.42 per SAC Unit u ..., L.J 8 Bike Trail ..., ...J Final Construction Cost Less City Cost Total Cost Plus Expenses 29.4362% $ 20,861.50 $ (3,129.23) $ 17,732.28 $ 22,951.98 ..., ...J ...., ~ Assessable Bike Trail Cost ..., --J $ 22,951.98 = 301 $ 76.25 per SAC Unit .. -J ..., 9 Lift Station -J Grey Oaks share of lift station cost: $ 117,475.00 ...., ~j Assessable Lift Station Cost .. -J $ 117,475.00 = 301 $ 390.28 per SAC Unit .. --J ...., ...J ..., oj -, --J ..., 11 11692 ...J ..., u .., ...J ...., _ J Assessment Summary 1 Sanitary Sewer $ 744.33 2 Watermain $ 604.54 3 Storm Sewer $ 816.11 4 Streets $ 945.55 5 Seal Coating $ 58.14 6 Trunk Watermain Area $ 143.72 7 Trunk Sanitary Sewer Area $ 135.42 8 Bike Trail $ 76.25 9 Lift Station $ 390.28 Watermain Connection " $ 10 1,325.00 11 Sewer Connection $ 306.00 Assessment Rate per SAC Unit $ 5,545.34 .. ...J ....., -J ..., .J '-, --J -, . 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CITY OF ANDOVER REQUEST FOR COUNCIL ACTION Date Julv 6. 1999 AGENDA SECTION Approval of Claims ORIGINATING DEPARTMENT Finance Shirley Clinton ~ I ITEM NO, Schedule of Bills REQUEST: The Andover City Council is requested to approve total claims in the amount of$ 736.492.12. BACKGROUND: Claims totaling $ 143.205.28 on disbursement edit list #1 dated 06/22/99 have been issued and released. Claims totaling $ 59.608.26 on disbursement edit list #2 dated 06/29/99 have been issued and released. Claims totaling $ 533.678.58 on disbursement edit list #3 dated 07/06/99 will be issued and released upon Council approval Date: 07/06/99 Approved By: "'., . ..~: .,,, . iS~ . . (J1 e'" . :~ . . . . - . 0 . . 0 . ~ . l::~ . . . . ..... . . uo . . > . . , . . .,'" . . ....0 00 . . ..... ..,.. . . ., U 0", . . ~ "" . . a "" . . . . . . ... . . :E =.. ... ... ... ... .. . ., ...0 . . ., " . ... ... ... ... . !5 . . . . .. ... . 0\0\0\0'1. OJ .... . . ... " . . e . 0\0\0'10\. a . . '" . .... . . 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OlS",~..Z Z3:~ tllr.o<::t"""to-l :i:O:~~IilI~Doe:&irr. ~~~ii:6gf:l&"'~ ~ :;It:,,,g:1j:1''u~ 0 ...."g~o....cio~~!il!il~ "0 "'....0'" ""00" ~o c(~f-<O<~ I .:1: C4ra. ra.. ii!saO:f04O:l!o1o~o8i3O:D::~ l:IJ....raJH 1liIE-tb.::CIl 0'1 I c:r:1'I3 r&lD:: ~::l~~!i!;S~":::~!l:!i!i5~ OO~U3:CIlDt~""f-IHXCllI!o1 o ~ .. ""'\OIltCO e"tU'lNIoftt'O'I....NM ONN...O'IOO..........o\OOQ ...NNNM..................\O\OCO .. '" .. ... '" ... ... '" " o ~ .. .. ;;] ~ g .. .. S ~ '" '" '" ~ ~ "' "' ., ~ " .. ., is "' ., .... o .. '" .. ... '" ... ... '" gj U ., o ~ .. Z ., " ., o .. "' .. '" .. ... '" M M "' gj ~ "' .. ;;] ~ o " ~ " >< .. .. '" o .. o ., 13 '" .. .. .. ~ o ., i5 ~ '" ~ ., .. ~ 0': " .. .. .... "' .. o " " .... .. " Z .... o ., U ., '" .. ., is >< "' o ~ .. .. .. ., !i! o ~~ * c,c- Y(,I /7; DraftJuly 1999 RESIDENTlAL ASSOCIATION MANAGEMENT, INC. .J ~ Suite #500-214 13055 Riverdale Drive N,W. Minneapolis, MN. 55448 Telephone (612) 757-8055 Fax (612) 757-3599 e-mail at rpribyI@ramservices.com Serving The Specialized Needs of Homeowners Associations I Dear Homeowner: It is with great pleasure that we welcome you to Sun Ridge Townhomes! We would also like to take this opportunity to introduce ourselves, We are Residential Association Management, Inc, Our services have been retained to provide leadership in the management of Sun Ridge Townhome Homeowners Association. Our goal is to provide you with the veIY best service available today at the most competitive price, This complimentaIy comprehensive homeowner's manual is included to help answer the many questions that you may have. Included in this manual are: GENERAL INFORMATION . Services provided by Residential Association Management, Inc, . Responsibilities of the Sun Ridge Townhome Homeowners' Association . The First Board of Directors . Request for Additional Landscaping . Exterior Improvements Request/Agreement Form. Grounds/Landscaping . Installation of Building Modifications . Exterior Improvements Request/Agreement Form - Building Modifications . Installation of Satellite Dishes . Exterior Improvements Request/Agreement Form - Satellite Dish . Outdoor Display of Seasonal Holiday Lights . Information on Member Registration and Voting Certificate . Member Registration and Voting Certificate FINANCIAL . Process for Payment of Homeowner Assessments . Insurance Information . Association Budget . Association Financial Statement LEGAL . General information regarding legal documents . Articles ofIncorporation . Bylaws . Declaration of Covenants . Letter of Disclosure . Rules and Regulations MAP . Map of Sun Ridge Townhome Property You may also use this manual as a tool to place all of your updated information that comes from your Homeowners Association in the future, If there are any additional questions you need answered, call Residential Association Management, Inc. at 612-757-8055, Once again, welcome to Sun Ridge Townhomes! Sincerely, Residential Association Management , TABLE OF CONTENTS GENERAL INFORMATION . Services provided by Residential Association Management, Inc. . Responsibilities of Sun Ridge Townhome Homeowners' Association . The First Board of Directors . Request for Additional Landscaping . Exterior Improvements Request/Agreement Form - Grounds/Landscaping . Installation of Building Modifications . Exterior Improvements Request/Agreement Form - Building Modifications . Installation of Satellite Dishes . Exterior Improvements Request/Agreement Form - Satellite Dish . Outdoor Display of Seasonal Holiday Lights . Information on Member Registration and Voting Certificate . Member Registration and Voting Certificate FINANCIAL \ ) . Process for Payment of Homeowner Assessments . Insurance Coverage . Association Budget . Association Financial Statements LEGAL . General Information regarding legal documents . Articles of Incorporation . Bylaws . Declaration of Covenants . Letter of Disclosure . Rules and Regulations MAP . Map of Sun Ridge Townhome Property , J \ / SERVICES PROVIDED BY RESIDENTIAL ASSOCIATION MANAGEMENT Development of Association Handbook . Letter of Introduction . Budget for fiscal year . Process for payment of Association assessments . Outline of services provided by Management Company . Outline of responsibilities of Homeowners Association . Articles of Incorporation, Bylaws, Declaration of Covenants, Rules and Regulations Accounting Set-up . Preparation of general ledger in accordance with Generally Accepted Accounting Principles (GAAP) . Preparation of homeowner ledger-record of all dues assessed and paid by address (Accounts Receivable) . Establish Association checking account . Establish Association post office box . File applications for all required Federal and State filings .. / Homeowner Service and Problem Resolution . Assist individual homeowners with questions regarding the Association . Provide notification and organization of all Association meetings. . Facilitate Association elections in accordance with Association requirements, Service Contracts . Determine service contract requirements . Determine the need to bid service contracts . Develop request for proposals (RFP's) for professional and non- professional services, where required . Bid service contracts . Negotiate service contracts on behalf of the Association . Administer all service contracts Lawn Service Snow Plowing Irrigation Maintenance Sanitation Any required exterior maintenance I " SERVICES PROVIDED BY RESIDENTIAL ASSOCIATION MANAGEMENT (Continued) I Monthly Accounting and Service Work . Process Association disbursements . Provide process for payment of assessments . Collect and deposit assessment payments . Maintain accounts receivable ledger . Maintain general ledger . Prepare required budgetary reporting . Administer service contracts Quarterly Accounting . Provide Association with quarterly Financial Statements \ ) Annual Services . Prepare annual budget . Prepare annual financial report . Prepare federal 1 099 forms . Prepare Association income tax returns . Develop capital improvement plans and related accruals . Prepare cash flow projections . Develop investment policy and guidelines for idle cash . File annual Secretary of State Non-Profit Registration '\ / , RESPONSIBILITIES OF SUN RIDGE TOWNHOME HOMEOWNERS ASSOCIATION / 1, Each individual member within Sun Ridge Townhome Homeowners Association is responsible for the proper maintenance of their individual home: Maintenance or repair within each unit is the homeowner's responsibility. If exterior damage is caused through willful or negligent act of the owner, his or her family, or guests, the cost of such maintenance or repairs shall be added to the assessment of that unit (Declaration, Section 9). 2. It is advisable to Complete a: 1, Change of Address (Post Office) 2, Voter Registration Card (Hennepin County Elections) 3, Purchase Insurance for the contents of your building (Your agent or see insurance section) 4, Contact your utility providers to set up your account: City of Brooklyn Park (Water and Sewer) Minnegasco (Natural gas) Northem States Power (Electricity) US West (Telephone) Residential Association Management will start your refuse collection. A recycling bin will be provided to you by the Association's refuse hauler. Garbage and recycling materials will be picked up on the same day of the week. 3, Sun Ridge Townhome Homeowners Association will provide direction through its Board of Directors. Residential Association Management will rely on the direction provided by the Board of the Association, Residential Association Management is to provide the Association with professional direction and guidance and will provide recommendations to the Board for their formal approvals regarding policies and administration, 4. Sun Ridge Townhome Homeowners Association shall designate in writing an individual to serve as the primary liaison between the Board and Residential Association Management. The Association is responsible for terminating in writing a liaison's responsibilities and will promptly notify Residential Association Management of such termination, '\ - \ J SUN RIDGE TOWNHOME BOARD OF DIRECTORS The management of the Association will be controlled by the first Board of Directors. This provision is in accordance with the Articles of Incorporation under Article VII. In accordance with the "Articles", the first Board of Directors is: This will be the First Board of Directors for the Sun Ridge Townhome Homeowners Association until the Period of Declarant control passes to the homeowners as the development meets the ownership percentage as defined under Section 15 of the Declaration. '\ j / / REQUEST FOR ADDITIONAL LANDSCAPING A short agreement is required to be signed prior to the installation of additional landscaping, If you have a desire to plant additional trees, please indicate which type of tree and its location on the request/agreement form and the Architectural Control Committee will consider your request. The Committee will respond to your request as soon as possible. It is the homeowner's responsibility to assume all liabilities for the landscaping they install. The Association will not provide care or maintenance of the landscaping for the first three years after installation. After three years, the Association will assume the liability for maintenance and replacement. , When planting the trees, they should be placed well away from the building so as they mature, the branches and roots do not interfere with the building or footings. Any mulch around trees is to match the existing landscaping, with commercial grade plastic edging, filter fabric, and rock. The only exception to this is evergreen trees, which may be mulched with cypress or shredded bark mulch (not wood chips) under the drip line of the trees, Prior to digging, please contact Gopher State One Call at 612-454- 0002, to avoid contact with underground utilities. If you have additional questions regarding landscaping, please feel free to call us at 612-757-8055. / " Exterior Improvements Request/Agreement Form Sun Ridge Townhome Homeowners' Association Landscaping Modification J Name ofIndividual(s) making request Address of unit requesting modification Describe request to be made to the grounds of the unit address identified above: '\ ) I(We) who live at agree to assume all liabilities and responsibilities for the tree/shrub planted in our development. IfWe understand that the Association shall not provide care/maintenance for the item for the first three years after installation. At the end of the three years, the Association will assume all liabilities and responsibilities, excluding replacement. It is also understood that any damage caused by the installation shall be the sole expense and responsibility of the homeowners. IfWe understand that the association shall have no obligation to provide a replacement for the item if it should die or be removed, Owner Signature ----------------------------------------------------------------------------------- For Board Response Action Taken ( ) Approved ( ) Denied - ,. Association President , \ , INSTALLATION OF BUILDING MODIFICATIONS . / A RequesUAgreement form is required to request and approve the installation of building modifications such as screen doors, If you are interested in installing building modifications, you must receive approval from the Association Board prior to the completion of the modification. The RequesUAgreement form must be completed and submitted with a drawing, or literature in the case of screen doors, of the proposed modification, Once submitted, we will forward your request to the Board for review as soon as possible, If your request is approved, you will be notified and must comply with the terms on the RequesUAgreement form. If you have questions regarding the form, please contact Residential Association Management at 612-757-8055. , ) 1 J Exterior Improvements Request/Agreement Form Sun Ridge Townhome Homeowners' Association Name ofIndividual(s) making request Address of unit requesting modification Describe request to be made to the exterior of building unit .... j I(We) understand that the Association shall not provide care/maintenance for the item requested to be installed/modified and we will provide all future maintenance on the modification, It is also understood that if any damages are incurred as a result of the installation or modification that I(We) will assume all liability and responsibility to insure that the damage is corrected in a timely manner. If the damage is not corrected, I(We) understand that the Association will correct the damage and assess for the correction, Owner Signature ----------------------------------------------------------------------------------- For Board Response Action Taken: ( ) Approved ( ) Denied Association President \ " INSTALLATION OF DIGITAL SATELLITE DISHES / The Federal Communications Commission has determined that the Association must allow the installation of individual digital satellite dishes, if the owners request them. They are considered a building modification, therefore owners must request, in writing, approval of the installation prior to the installation of the dish. A special modification agreement/request form has been included for you to request installation of a satellite dish. In order for the Association to preserve the future value of all units, the following standards have been established: 1. The satellite dish must be installed or removed by a certified or licensed installer. 2. The satellite dish may not extend more than four (4) feet above the structure to which it is attached. 3. The first preferred location for the installation of satellite dishes is the roof, 4. The homeowner assumes all liability for any damage caused by the installation of the satellite dish. / \ j Exterior Improvements Request/Agreement Form Installation of Digital Satellite Dish Sun Ridge Town/tome Homeowners' Association Name ofIndividual(s) making request Address of unit requesting modification Name and Address ofInstaller Installer's Certification or License Number , j I(W e) understand that the Association shall not provide care/maintenance for the item requested to be installed/modified and we will provide all future maintenance on the modification. It is also understood that if any damages are incurred as a result of the installation or modification that I(W e) will assume all liability and responsibility to insure that the damage is corrected in a timely manner. If the damage is not corrected, I(We) understand that the Association will correct the damage and assess for the correction, Owner Signature ----------------------------------------------------------------------------------- F or Board Response Action Taken: ( ) Approved ( ) Denied Association President \ .J \ OUTDOOR DISPLAY OF SEASONAL HOLIDAY LIGHTS , ) As each year nears the holiday season, residents of Sun Ridge Townhome Homeowners' Association may want to display Holiday lights to celebrate the season, The display of such lights are permitted, so long as the soffit, facia, or siding is not punctured or pierced in any way, Lights may be strung by the use of suction cups on the window, or some type of hooks which are hung on the edge of the gutters to hold the lights, The use of free-standing illuminated displays are permitted and highly encouraged, as they do not pose a hanging difficulty. / \ / MEMBER REGISTRATION AND VOTING CERTIFICATE This document must be filled out in order for you to cast votes in all elections of the Association. Please complete this form as soon as possible and return it to the Sun Ridge Townhome Homeowners' Association post office box, This certificate provides compliance with By- Law 4. Please make sure to provide the signature of the member who is designated to cast your votes where the ownership of the unit is with two or more people, If you are interested in running for a position on the Board of Directors we would appreciate it if you would call us at 612-757-8055. We will be maintaining a list of all those individuals who are interested in running for a position on the board for use at upcoming elections. All elections will be held in accordance with the Bylaws using secret ballots at Annual meetings. '\ , ) \ / Sun Ridge Townhome Association Member Registration and Voting Certificate Lot Block Closing Date: Name and Address of Member(s): (Name) (Name) (Street Address) \ ) (City, State, Zip Code) ( ) (Telephone Number) (Signature) (Signature) From the "By-Laws of the Sun Ridge Townhome Association," Members and Votin$[. Bv-Law 4. "When more than one person holds an ownership interest in a unit, the vote for such unit shall be exercised as they between or among themselves determine and jointly signify in writing to the Secretary of the Association. " (Signature of Member to Cast All Votes) / / " ) .' " / PAYMENT OF ASSESSMENTS In order to make payment of assessments convenient to the homeowners, we have provided a set of payment coupons for each month, Assessments are due on the first of each month; penalties will be added after the 15th of each month, If you are going to be gone during the time your assessment is due, please pre-pay your assessment. In addition, a set of Association Post Office Box mailing labels is included in the front of this manual. Please feel free to use the labels for all your Association correspondence, including modification forms, letters to the Board, etc. If you need additional labels, please call Residential Association Management at 612-757-8055. , / , Retain for your records Payments for: JilT' ....., Sally Smith 1 ~ 3unny Court / Andover, MN Billing Period jljIlil8t!'I\;j~ Amount Check. # Date $ I I Retain for your records Payments for: Jim & Sally Smith 1234 Sunny Court Andover, MN Billing Period:miitmlt!!i::i Amount Check # Date $ I I / Retain for your records Payments for: Jim & Sally Smith 1234 Sunny Court Andover. MN Billing Period jl:mlYfiiilm! Amount Check. # Date $ I I Retain for your records Payments for: Jim & Sally Smith 1234 Sunny Court Andover, MN p' . 'g Period iM~!!Kt / Amount $ Check # Date I I Coupon Please return this portion with your payment Sun Ridge Court P.O. Box 48445 Coon Rapids, MN 55448 Payment Due: Amount Due: Billing Period------ Junc99 Homeowner: Jim & Sally Smith 1234 Sunny Court Andover, MN Thank you for your prompt payment Please retum this portion with your payment Sun Ridge Court P.O. Box 48445 Coon Rapids, MN 55448 Payment Due: Amount Due: Billing Period------ Jul-99 Homeowner: Jim & Sally Smith 1234 Sunny Court Andover, MN Thank you for your prompt payment Please retum this portion with your payment Sun Ridge Court P.O, Box 48445 Coon Rapids, MN 55448 Payment Due: Amount Due: Billing Period----- Aug-99 Homeowner: Jim & Sally Smith 1234 Sunny Court Andover, MN Thank you for your prompt payment Please retum this portion with your payment Sun Ridge Court P.O, Box 48445 Coon Rapids, MN 55448 Payment Due: Amount Due: Billing Period Sep-99 Homeowner: Jim & Sally Smith 1234 Sunny Court Andover, MN Thank you for your prompt payment 6/1/99 $98.00 ~~ rq;~ ~ 7/1/99 $98.00 8/1/99 $98.00 9/1/99 $98.00 Retain for your records Payments for: Jim & Sally Smith 1: 'Sunny Court , / Anuover, MN Billing Period i~i;gst;Bl::i! Amount Check # Date $ / / Retain for your records Payments for: Jim & Sally Smith 1234 Sunny Court Andover, MN Billing Period :;ii:N~tl!:I; Amount Check # Date $ / / J Retain for your records Payments for: Jim & Sally Smith 1234 Sunny Court Andover, MN Billing Period mQi~I.I;j~ Amount Check # Date $ / / ~etain for your records Payments for: Jim & Sally Smith 1234 Sunny Court !\.ndover, MN 3illi"- ';'eriod Mi@!Ufmf];m J !\.mount $ :;heck # )ate / / Coupon Please return this portion with your payment Sun Ridge Court P.O. Box 48445 Coon Rapids, MN 55448 Payment Due: Amount Due: Billing Period----- Oct-99 Homeowner: Jim & Sally Smith 1234 Sunny Court Andover, MN Thank you for your prompt payment Please return this portion with your payment Sun Ridge Court P,O. Box 48445 Coon Rapids, MN 55448 Payment Due: Amount Due: Billing Period-------- Nov-99 Homeowner: Jim & Sally Smith 1234 Sunny Court Andover, MN Thank you for your prompt payment Please return this portion with your payment Sun Ridge Court P.O. Box 48445 Coon Rapids, MN 55448 Payment Due: Amount Due: Billing Period------- Dec-99 Homeowner: Jim & Sally Smith 1234 Sunny Court Andover, MN Thank you for your prompt payment Please return this portion with your payment Sun Ridge Court P,O, Box 48445 Coon Rapids, MN 55448 Payment Due: Amount Due: Billing Period----- Jan-OO Homeowner: Jim & Sally Smith 1234 Sunny Court Andover, MN Thank you for your prompt payment 10/1/99 $98.00 ~~ 4J~ ~ 11/1/99 $98.00 12/1/99 $98.00 1/1/00 $98.00 / / / INSURANCE COVERAGE All buildings within the Sun Ridge Townhome Association are covered by a property policy provided by Great American Insurance Coverage. If either you or your mortgage company of record require a certificate of insurance beyond the one provided for your closing, your agent on this policy would be pleased to provide one. We feel that all Sun Ridge Townhome homeowners should know the limits of the Association's insurance coverage so each homeowner can arrange their own insurance (commonly called an HO-6 policy) to avoid coverage gaps, This memo is intended to explain the Association's covera'ge and can be forwarded to individual homeowner's agents, Please understand that the homeowner is responsible for insuring all interior items. Building Coverage The Association has a "special form" blanket policy on the buildings, This means that damage from a covered loss such as, but not limited to, fire and wind is guaranteed to be repaired. All portions of the building are covered EXCEPT the following: Wall Covering Drapes, Blinds, other Window Coverings Carpet, pad, & tack strips Vinyl & Ceramic Flooring Also not covered is personal property such as, but not limited to, furniture, clothes, vehicles, and valuable paper, Homeowners are responsible for insuring all personal property. We recommend you obtain coverage for these items through your personal insurance agency. Deductible The Association's property insurance carries a $1,000,00 deductible. The Sun Ridge Townhome Association has the following policy on deductible responsibility: / I / INSURANCE COVERAGE (continued) Insurance Deductible Payment Policv If the loss is within the control or responsibility of the unit owners, they will be responsible for the payment of the deductible. If the loss was NO T within the control or responsibility of the unit owner or owners, the Association will pay the deductible, Under this policy, a homeowner may be responsible for paying the $1,000.00 deductible. Most HO-6 policies will cover a deductible expense, but you may need to request the coverage. We hope this information is helpful in explaining your insurance coverage as a member of the Sun Ridge Townhome Homeowners' Association. Please feel free to call Residential Association Management at 612-757- 8055 if you need any help understanding your coverage, / / / / ) / Sun Ridge Townhome Association Estimated Annual Operating Budget Expenses Maintenance- Grounds Maintenance- Lawn Mowing Landscape Maintenance(trees, shrubs, turf) Fertilizing Snowplowing and Ice Control Rubbish Removal Irrigation System Total Maintenance Insurance Building Casualty/Liability Dishonesty related coverage on Association Assoication Directors and Officiers Coverage / Utilities Water & electric for irrigation Administration Management Fees Legal Fees AuditfTax Prep Copies/Postage Miscellaneous Office Expenses & Bank Charges Total Administration Total Expenses Reserve Contribution Total Expenses and Reserve Contribution . " , / EST Budget Sun Ridge 34 Units Total Annual Monthly Cost Contribution $ 12,648.00 $ 31.00 $ 2,692,80 $ 6.60 $ 191.76 $ 0.47 $ 15,532.56 $ 38.07 $ 4,398,24 $ 10.78 $ 281.52 $ 0.69 $ 754,80 $ 1.85 $ 5,434.56 $ 13,32 $ 1,958.40 $ 4.80 $ 4,488.00 $ 11.00 $ 261.12 $ 0.64 $ 261.12 $ 0.64 $ 224.40 $ 0.55 $ 244.80 $ 0.60 $ 5,479.44 $ 13.43 $ 28,404.96 $ 69,62 $ 11,579.56 $ 28.38 $ 39,984.52 $ 98.00 7/6/99 / ......................... ~~~:~;~~~~~t.... l~ '<t '<t '<t '<t '<t '<t '<t '<t '<t '<t '<t '<t '<t OJ ;!::('I') (') (') (') (') (') (') (') (') (') (') (') (') (') '0 l: I- ::J 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 c:i c:i c:i c:i 0 0 c:i c:i c:i c:i c:i 0 c:i c:i OJ _10(000 0 0 0 0 Ll) 0 0 0 '<t 0 U)O('t)oro CO CO (0 (0 CO (0 0 (0 CO CO - o - - - (')- '" N cD 0 O""''''''-V (0 (0 (') (') CO ~. >. l- Ll) (') ~ 0 ~ 0 -.:: ~ - 0 Ql 0 tA-6969ER-WER-WEA-ER-&9-ER-ER-EA-ER- ;e 0.. ,~ .f: - a; (/) l: ,f: Q) Ql (/) ~ ~I'<t Ql '" E ~ '<t '<t '<t '<t '<t '<t '<t '<t '<t '<t '<t '<t e o l: (') (') (') (') (') (') (') (') (') (') (') (') (') 0 .!!!::J () :J Q) 0.. a. .0 Ql Ql c:: l: E '" () 0 -c ai ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 > (/) ~ - Q) Ql l: 0 0 0 0 0 0 0 0 0 0 0 0 0 0 l: 0 2: .g Ql c:i c:i c:i c:i c:i c:i Lri c:i c:i c:i ~ .0 0 0 0 0 '" '" Ql (/) E 0 '<t 0 0 0 0 0 0 N 0 0 0 (0 0 Ql l: (/) Ql 8 _I~- 0 CO N N '<t '<t '<t 0 '<t N N - ;,: ~ C) '" (/) '" '" III Ql 0 Ql C) - 0 Q; ~ iO t fru (/) 0 - :J <: (/) E c:: Q) <::r Ql () Ql Qj ;!:: :5 .~ -c <: '" C) Q) ::J iO Ql Ql <: 2: W6969EA-WER-ER-ER-WtR-69ER-WER- ~ (/) > '" Q) '" - - '" 0 C) '" 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -c 0 ~ iO '" -Q) '<t (0 0 N CO '<t '<t '<t (0 '<t '<t '<t '<t (0 Q) - - a. 0::: N (') ~ ~ '" N N N '" N Ll) (/) 0 ~ III E 0 <: - .J:. :J () ~ - (/) Ql 0 l: -c Ql 0 (/) .J:. >. s::: '" - iO :;: (/) <: :J ~ .0 0 l: "" 0 - - .- "" <: (/) 0 .... 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Q) 0 '" <: ~ ~ 0 m ~'i5 g..c Q) '0 0::: 0 .(;; '" :E ~ 2: -c (/) <: Q) 0 0 -c <: Q) 0 ..c: CU Q) ::;; I a. 0 <: (f)';: 0..0::: (f) C) Q) :J 0.. (/) E 0 '" >.OG>Q)"'O :::; <l: (/) - >. (/) s::: ~ :::s <: <: <: Q) >>- '" C) Q) 0 0 0 Ql (/) ro~O:::Q)~ ~ ~ I- <: () 0 ~ (/) -c / .- ~ ~ C) ~ 3:<<10)"-(1) Iii Ql :J ::::J CJ :p '" iO Q) .~ Ql ~ - <: ~ ~ ~-a..~gQ) I- .J:. 0.. 0 -c CJ 0 0.. C) C) C) - e ';: en ex: 0 .(;; Q) .;: ';: .;: '" :J 'C (/) :s! 0 ~ x 0 <: '" <: 0::: a. 0::: ~ ~ ~ (9 (9 O<{(f)()1- W Z 0 a. > :J - I / \ I J Legal Documents Sometime when you were working with your Realtor considering the purchase of your new home, you received the following four documents for the Sun Ridge Townhome Homeowners' Association 1. Articles of Incorporation 2. By-Laws 3, Declaration of Covenants 4, Letter of Disclosure Please insert those documents into the appropriate section where indicated on the following pages, If you cannot locate these documents please contact Residential Association Management and request an additional copy. These documents are the backbone of your Association so it is important to review them. These documents regulate the activities within the Association. During the course of your ownership of your new home, we are sure you will have many questions regarding Sun Ridge Townhome Homeowners' Association and how certain events may be handled. In most cases, these documents will answer those questions, or at least provide guidance in answering them. , / J '\ / / , / ADDITIONAL SUN RIDGE , / TOWNHOME ASSOCIATION RULES AND REGULATIONS , . / It is the goal of these Rules and Regulations to provide reasonable guidelines for the owners and residents who live within the Sun Ridge Townhome Association community. It is also the goal to provide the highest quality of residential living that can be obtained within the budget and dues limits that have been established. These rules and Regulations rely on each person's cooperation. By accepting title to a home within the Association, you become obligated to comply with all Rules and Regulations set forth herein. , , / The Board of Directors has the authority to modify and adopt any and all changes to the Rules and Regulations as outlined in the Association By-Laws and Declarations, 1. General Regulations A. \ / 8. Residents/Owners/Guests are personally responsible for any damage to their exterior building or commons area. Residential - no lot within the development shall be used except for residential purposes, Speed Limits - for the safety of all residents, limit speeds to 5 mph, not to exceed 15 mph. Noise/Conduct - residents are not allowed to engage in any activities that violate the rights of your neighbors to a quiet environment. Please refrain from disturbing noises between 10:00 p.m, and 7:00 a,m, Grounds Modifications - owners may plant their own trees and shrubs with prior approval of the Board, The owner shall request such approval in writing by completing the Exterior Improvements RequesUAgreement Grounds Modification Form. Prior to planting, the owner shall contact Gopher State One Call at 454-0002. Any damage due to failure to contact Gopher State shall be the expense of the owner. Garage Sales - Individual garage sales are not permitted, C. D, E. F. 2. Sale of Home , / A. Any owner contemplating the sale of their home shall inform the Management Company or the Association's designated representative in order for the proper documents to be organized. Prior to the closing, the owner shall inform the Management Company of the new owner's name and telephone number. S. The Association must provide a disclosure statement stating the status of dues, insurance, assessments, and liens to the Title Company of your choice, C. Standard "For Sale" signs representing the owner's real estate company are permitted. " 3, Home Rentals A. Owners must live in their home for one year prior to renting it out. B. Owners planning to rent their home must inform the Management Company of their intention prior to doing so. Owners who rent their homes shall comply with the following conditions: I. Owners, not renters, shall pay the monthly assessments. ii. Owners shall assume responsibility for their renters' compliance with the Association's Rules and Regulations, By-Laws, and Declarations. iii. Leases shall be a minimum of six (6) months in length. iv. No more than three (3) persons shall live in the rented home. v, Owners shall supply the names and telephone numbers of the renters as well as a copy of the lease to the Management Company. 4. Pets A, One domestic dog housed entirely within the home is permitted, Doghouses or kennels, either outside or within the garage are not permitted. B, A maximum of two (2) domestic cats, houses entirely within the home are permitted, C, Pets shall not be tethered on the common property, D. Pets shall be leashed and controlled by their owner at all times when outside. E. Dog droppings shall be picked up immediately. No droppings are permitted on the grass, sidewalks, or common areas at any time. F. Owners are responsible for paying for pet damages to the grounds or landscaping. The Association shall complete the work and assess the cost back to the owner. 5. Parking B. Recreational vehicles, boating equipment, trailers, motor vehicles, motor homes, bicycles, motorcycles, all terrain vehicles, snowmobiles and their trailers shall not be parked or stored on the Association common grounds at any time. Owners may load their vehicle on the common ground, but it shall be moved within 24 hours. Owners shall not park for extended periods of time within the visitor parking areas at any time, and shall be subject to tines and/or towing without notice and at the owner's expense, Any damages to the vehicle as a result of the towing are also the owner's expense. Abandoned vehicles or ones with expired license tabs shall be towed at the owner's expense and without notice. A. , " c. J \ D. 6. Garages Cars parked on either side of the private access roads will be ticketed due to their location in a fire lane, Call 911 to report violators, A, Garage doors shall remain closed unless entering or exiting the garage, 8. Owners shall store no more than one gallon of flammable material and only if it is in government approved containers with proper labeling, C, Maintenance and repair of unit owner's vehicles within the garage is permitted if they are not of a potentially dangerous nature and are not a disturbance to neighbors. Maintenance and repair of vehicles on the driveway is not permitted. 7, Driveways A. Oil droppings on driveways should be washed off with detergent and water. 8. After 2" of snowfall, vehicles parked in a driveway must be moved to facilitate plowing, If the vehicle is not moved, the owner is responsible for snow removal. 8, Building Exteriors , / A. / B. Nothing shall be attached or hung from any part of the building with screws, hangers, poles, etc., without prior approval from the Board, The owner shall request such modifications in writing using the Exterior Improvements Request/Agreement Form. Owners may install Security Door Viewers (peepholes), at their expense, without signing the Exterior Improvement form. No structures such as basketball stands, fences, birdbaths, bird feeders, flagpoles or other such items shall be temporarily or permanently placed on the exterior without prior approval from the Board. Requests for such items shall be in writing. Patio furniture and barbecues may be placed on the cement area of the patio or on the deck. Signs, except for "For Sale Signs", shall not be displayed on the Association common grounds, Barbecues shall be kept at least five (5) feet from the building, Grilling is not allowed within the garage, Holiday lights may be hung from trees and shrubs, The use of screws or nails to hang lights is prohibited, Lights may be hung on homes using suction cups, shingle clips or similar items, All trash and recycling containers shall be kept in the garage except on the day of pick up, Efforts shall be made to keep recyclable materials from blowing around the Association. C. D. E. F. G. 9, Owner Concerns / A, Owners requesting action from the Board shall submit such requests in writing to the Management Company prior to the Board addressing the request. The request must include the name of the person; anonymous requests shall not be addressed, B, Members of the Board serve without compensation, They are under no special obligation to enforce regulations or arbitrate disputes between owners, except in cases where their authority is required to obtain compliance with the Rules and Regulations, 10, Violations A, A letter will be sent to the owner stating the violation, The owner shall have thirty (30) days to correct the violation. B. If the violation is not corrected, a certified letter establishing a fine will be sent. The fine must be paid within fourteen (14) days of the date of the letter, If the fine is not paid, an additional penalty will be added. C. If the fine is not paid within fourteen (14) days, a final letter will be sent doubling the fine or establishing legal action against the owner. D, The fines shall be as follows: i. ii. First fine: Second: $30,00 $60,00 E. Legal action may be taken by the Association against an owner any time after the second penalty letter, at the discretion of the Board, Repeat offenders may waive the right to receive the above procedure, at the determination of the Board. F. The legal costs associated with any legal action against an owner shall be assessed back to the owner. The Association establishes and publishes these Rules and Regulations to govern the operation, use and occupancy of all SUN RIDGE TOWN HOME owners, their tenants and guests. These documents define personal conduct and responsibility of owners. It is the objective of these documents to produce a harmonious living environment for all so we can enjoy the benefits of living in our type of development. \ , / , / RULES AND REGULATIONS SUN RIDGE TOWNHOME HOMEOWNERS ASSOCIATION FEBRUARY 1999 (SOURCE: DECLARATION, Section 7) 1, The Property of the Association shall be used in compliance with the Uniform Condominium Act of the State of Minnesota, as amended from time to time. 2. No Unit shall be subdivided without prior written approval of all Owners and parties holding first mortgages on the Units, 3. The Units shall be used only for single family residential purposes. 4. No Unit shall be used for business purposes except for home occupations that conduct business via telephone and correspondence and are clearly incidental to the dwelling. 5. Units shall be leased in accordance with Association Rules and Regulations, provided that no lease is for transient purposes, no lease shall be subleases, all leases shall be in writing, and all leases are subordinate to the Governing documents of the Association. . ) 6. Garages and parking areas shall be used only for the parking of vehicles owned or leased by Owners, Occupants, and their guests. The Association may regulate the use of such areas, including towing of illegally parked vehicles. 7. No animals may be kept, bred, or maintained for commercial uses on the property. The Association reserves the right to regulate the keeping of animals, 8. Ownerslresidents shall use the Property in a manner that does not create a nuisance for other ownerslresidents or their guests nor unduly restrict their use of the Property, 9, Use of the Property shall comply with all local, state, and federal codes, ordinances, and laws. 10, All alterations to the Property shall receive prior written approval from the Board of Directors or a committee appointed by the same. 11, Time shares are prohibited. , / RULES AND REGULATIONS SUN RIDGE TOWNHOME HOMEOWNERS ASSOCIATION FEBRUARY 1999 (continued) 12. In the case of an emergency, all Units and Limited Common Elements are subject to entry, without notice, by an officer or member of the Board of the Association, by the Association's management agents or any public safety personnel Administration, Section 5 of the Declaration The Association may adopt, amend and revoke rules and regulations not inconsistent with he Articles of Incorporation, Bylaws or Declarations of the Association, as follows: (a) regulating the use of the Common Elements; (b) regulating the use of Lots and conduct of living unit occupants which may jeopardize the health, safety and welfare of other occupants, which involves noise or other disturbing activity, or which may damage the Common Elements or other living units; (c) regulating or prohibiting animals; (d) regulating changes in the appearance of the Common Elements and conduct which may damage the common interest community; (e) regulating the exterior appearance of the common interest community, including, by way of illustration and not limitation, balconies and patios, window treatments, and signs and other displays, regardless of whether inside a living unit; (f) implementing the Articles of Incorporation, Bylaws or Declarations of the Association; and (g) other rules facilitating the operation of the common interest community. 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OJ ~~ zOS ;)~~ ~~z 8~- :; ... ~ Ci o v U ~ ... -a. o'b o -;; 5 ~ c .E '<:fl .Q ;;; ::g ~ e-~~ ... = . l.t: '~.!! CIS ~ 43 :5 oS ~ g ~ tj '=.g '< e .!! . '""' ~ ti Ja Wl U 0 .S -< ~ ~ C>.e- 00 :a .. ~ ~ ~ 3 Q ~ ilEa;<;- ... E '" a E8~t:. o "" MEMORANDUM FROM: Sunridge Townhomes, Inc. TO: Prospective Purchasers of a Home in Sunridge Townhomes, a Planned Community CIC Number Anoka County, Andover, Minnesota ("Sunridge Townhomes" ) DATE: September , 1999 As prospective purchasers at Sunridge Townhomes, you should be aware of a variety of information concerning the planned community. Included as part of this package of "Community Documents" are: 1. The Declaration of CIC Number Townhomes, a Planned Community; , Sunridge 2. The Articles of Incorporation of Sunridge Townhomes Association, Inc. (the "Association"); 3. The Bylaws of the Association; 4. A projected annual operating budget for the Association prepared by Sunridge Townhomes, Inc" (the "Declarant") ; These Community Documents explain in detail the legal framework upon which the Planned Community is based and the rules by which it will be governed. Careful reading of these materials should form a basis for understanding exactly how Sunridge Townhomes is organized. The Association The Declaration is Sunridge Townhomes, Inc., a Minnesota Corporation, Andover, Minnesota, 55304, a Minnesota Corporation. As the owner of Sunridge Townhomes, Inc. is establishing it as a planned community and will be the first seller of the Townhomes. The mailing address of Sunridge Townhomes, Inc. 13760 Goldenrod street N.W., Andover, Minnesota, 55304. sunridge Townhomes will consist of 34 homes. Construction of the first building commenced on or about September 1, 1999, and was completed on or about December 1, 1999. Sunridge Townhomes also includes landscaped grounds and driveways. All these facilities are part of the common elements and will be maintained by the Association. The costs of maintaining the common elements will be a common expense. As set forth in the Declaration, the Declarant has reserved the right, so long as it owns any lot, to maintain and relocated, from time to time, sales offices, management offices and model homes. Otherwise, except for limited common elements, the common elements will be available for use of all home owners subject to rules and regulations which the Association may adopt from time to time. Rules and Regulations are contained in the Declaration and additional rules and regulations are attached hereto as Appendix D. Insurance coverage to be provided initially by the Association will include: (a) fire insurance with "extended coverageU and "all- risku endorsements insuring the personal property belonging to the Association and all structures, fixtures, buildings and other improvements included in the community for the full insurable replacement cost thereof, subject to a deductible per occurrence of not more than $1,000.00; (b) comprehensive public liability insurance with a combined single-limit of not less than $1,000,000 covering events occurring on the common elements or arising out of or in connection with the use, ownership or maintenance of the common elements, and (c) worker's compensation insurance, if necessary. These policies will not cover personal property belonging to individual owners or any carpeting, drapes, wall coverings, fixtures, furniture, furnishings, personal property or improvements, fixtures, or other property supplied or installed by individual owners. Nor will these policies cover a Lot 2 .,......... "-' o~~e='s liabili~y for events occurring within such owner's Lot. ~ach ow~e= will b~ res~onsible fo~ obtaining, at the ov;ner's ex?ense, any ins~rance which s~ch owner may desire to obtain a=fo~dinc ccverace ucon such orooertv or for such liability. The .... _.. ...... J. f~re~ci~c ~s a aeneral descri8ticn or the insurance coverace to -.......... - be i~i~.ially provided by the Association. Detailed information regarding ins~rance coverage is contained in Article X of the Declaration, The ty?e and limits of insurance coverage provided by the Association may be changed from time to time by the Board of Directors ef the Association, subject to the provisions of the Declaration a~d applicable law. The Dec:arant may make unsold homes available fo~ ~ent anc may marke~ lets (cr blocks of lots) to investors or other 1:n.lilde:::'"s. It ~- anticioated that the Association will enter i~to a management agreement with Personal Touch Management, which, by its te~ms, could be canceled by the Association upon 60 days notice by the Association. The Association has not at present e~te~~d ~~~C a~y othe~ cont=acts c= ag=ee~ents. The =~~st year ~~dse~ is projected based upon estimated cos~s for anticipated services and s~pplies te the initial thir~y-~~o (32) homes and the i~itial common elements within the ccmm~~ity which ~ill ~ecome a common expense of the Association. Subseque~t to ~he conveyance of homes, there will be no ~~e~s. defec~s, or encumbrances on or affecting the title to such tames othe= ~tan the mat~e=s ~esc=~bed on Appendix IIA'! a~c ocner than any ~ha~ may have been created by the purchaser of each s~ch nome. :~ acc~~ion, as more fully described in Article XI:: of the Declaratio~. Declarant has reserved the right, in the event that one or more of the Additional ?arcels referred to in said Article XIII are not added to the community, to create utility and access easements over and under the common elements within the comm~nity for the benefit 0= the owners of all Additional ~eal ~state ?arcels wn~cn are not added -~ the comm~n~ty. to be ~sec in common ~ith the owners of hcmes in the cemm~nity, ~xcect ~ne implied warra~~:es prov~cec in the Minnesota ~emmc~ ~~teres~ 8w~ership Act a~d in :~innesota Statutes Section ~~_~ .'\.. Q'- sec. :~'='Q ,:;-"'a("'-~"'; A.-,"",Q-"l"':':x :13!') I a.::.c ~x-=e?C ;'5 se:. ~;~.;~~ ~n - ~ny 6c.h~;-;x;;~s;"':;i't ~~;":~~ranty doc',:ments deli"lered here'N'i ~h, the :-,omes are seld with )iC ;~;'_=,?_c.....~-:':: cO:icerning the =~~~~~~=~ ~_ ~~= ~c~es C~ a~v ct~e~ ~a::e= =e~~:~.;e :he~===. There are not judgements against the Association, pending suits to which the Association is a party nor any pending suits material to Sunridge Townhomes. No financial arrangements have been provided for the completion pursuant to Section 515B.4-117 of the Minnesota Common Interest Ownership Act of any improvements labeled "MUST BE BUILT" on the CIC plat (not included herewith) . There are no delinquent real estate taxes on the homes or on any real property owned by the Association. Real estate taxes due and payable in the year in which these "Community Documents" are furnished for the home including the amount of any special assessments certified for payment with the real estate taxes as set forth on the attached Appendix "C". This common interest community should be receiving approval for VA or FHA financing in the near future. Conventional approval may be granted on a home by home basis with limited project review. No financing is being provided or arranged by the Declarant. The home will be substantially completed at the time of conveyance to a purchaser. Pursuant to the Declaration, Declarant pays assessments to the Association under an Alternative Assessment Plan. Under the Alternative Assessment Plan, the Declarant will pay all costs of the Association above the dues collected on the sold lots for a period of not less than twelve (12) months, no more than twenty- four (24) months. These payments will not exceed $17.00 per unit per month. Once a certificate of occupancy is issued for a horne, the Declarant pays assessments at the full rate. Other than assessments, no fees or other charges are being imposed by the Association for the use of common elements. Escrow Any earnest money paid in connection with the purchase of a home will be held in an escrow account until closing, or until the termination of the purchase agreement, and will be returned to the purchaser if the purchaser cancels the contract pursuant to Minn. Stat. Sec. 515B.4-106. The name and address of the escrow agent is: D.H. Land Co. 13760 Goldenrod St. N.W. fu~dover, MN 55304 4 ,,- '-- Ca~-:::ellat:o:1 Within 15 days after the receipt of this disclosure statement, a ?urchaser may cancel any contract for the purchase 0: a home from the Deolarant; provided: (a) that the ~ight to cancel te~minates upon the pur~hase=/s volunta=y acceptance of a conveyance of the home f~om the Declarant; (b) if a purchaser receives a disclosure statement more than 15 days before signing a purchase agreement, the purchaser cannot cancel t~e purchase ag=eement; and (c) if a Declarant obli;ated to deliver a disclosure statement rails to delive= a disclcsu=e statement which substantially complies with Mi~n. Stat. Chapt. 5153, the Declarant shall be liable to the purchaser as provided in 1-'!inn, Stat. Sec, 515B.4-106(d), APPENDIX "A" CIC Number 42 Sunridge Townhomes, a planned community LIENS, DEFECTS, OR ENCUMBRANCES ON, OR AFFECTING TITLE TO HOMES, IF ANY 1. Easements as shown on the CIC Plat of Sunridge and any Supplementary CIC Plat. 2. The Declaration of CIC Number Sunridge Townhomes Association, Inc. , a planned community, 6 me::r..a:l:"::a.l. I Sa-=:. 32"7.:1..01 32"7:\.02 327:\.03 327;'.,04 32"j'oo~.. OS - ~ .; ~ .--,.. \...'":J 32-:;'.,0, :; 2 :.i:.... OS 327:\.01 t.~=7:"iS APPENDIX "B" crc Number sunridge Townhomes, a nla d . nne community CHAPTER 327A HOUSING AND HOME IMPROVEMENT STATUTORY WARRANTIES De::initions Statuta=y wa==a~t~~s Exclusions waive= an~ modi~icaticn limi~ad Remedies 1. New ho~e wa=ranties 2. Home imp=ovement warranty Ct.h== t,..;a==e.:-.:' :.es 'Va=ia:.ia~s Limi~at.ic::s De:: :.:;.i ~ i::r-..s S ~..:.=c.i. <OJ":' s i:: r: ;".5 ~..:.s~~ ;":'1. sec:.:.cr:s 32!A.~1 ~~ -~ 32."7A.. ~- ~.,j i I .....-:~ \-...- , - - -''' - , ., 59'=:':':::'". s::a.:...~ ::':3. -.1'= _...._ ::lean:.~S'S as 3 :.S':""..-=d ~~ '-- .......... Q."- _~..__.d. Su::c.. "3t.:~::'.:.:..:'".S' =~a.:-~c..a=::.s:! :7'tea.::s ::he st=~ct:.:.=a.:..., ,... ,...::e ...,(""'\-~ J.,..""",lll_ 0: -""'-'I"'\,...:--~- ::I _ :::._.._.:::._ --::I e~=ct=ica:1 a~c ~uali~y :0= the geog=a?~~= whict th~ d~=~li~c a-~~ :.r.. ~~il~ing i~c~st=y ,::: si.tuat.ec. CC~~9iedl c~~s~=uc:~c -~- :.~e ?U~?cse ~~~lude a~9u=~e~a~~ =e~=ea=~c~al =ac~l~=ies, d=~veways, walkways, ~a=ics, =CU~c.a=y walls, ~ecessa=y -~~ ~~e s~=uc=~=al s~a~~l~~y c= t~e ..... . . .' ~a~~s~a~~~g, :e~ces, ~c~~e~,a~e~= cc~s~=u~~~c~ s:.~~ --"""------ """,-..--:::"--= :::::::.~'....~ _ ,-.-J'- . nD...,.;:2..l~:-:gtt new . ...... OU1.~c.:":lg, ro,......!- G: ha=.:.:a.t:.~r:; 9 =e..t 1.':: us J..."f :-.0 :: ~e3.::S '" ::uc. coes j cetac~ed ga=age5, =:~ai~i~g walls nc~ d'H~!.!.i:""..g , :7ia:::":"3..~SI c::- .. ~'!"""l_~.~.=l.f"'!"'I:::::lI~-~ _....... _ -' 'J -,-"'___ - - .. ;:-..... .............Q.- -' '-....-- s:..~:..~3.= i.:.e~5. Su=c.. !I::".i.:.:.=:.~ _.~"""~;:::lo;:::lo., ,,-..-- - ~~ =.:"'~;; _0--.....- ::'--~'_... ''';'::':J -.. --- ---.... - .J'~~..~-::= - .-,.:10 .......- :: ''':'=~-: s = ~ a . ..... ::,....; e. _..:....:.::-; --.....- __""",.11 ,-.- :.-:: _,._.........,.:::::;:l - -- -.---- --'" ~=3.~= ===.:.::a=:: ::::':...:.=se - -,-. ~...- ::c :. _~::~,..:l. ------ . .' . ::3.,=:,,:==,:::'.:::-.. ~ __ __,-or-~ "",,- -...:--..... -...-oo..-. - ....~ - ' . ~''':'=::'. "~a~== ==~::.=~::=~=~ ~2~e~~t' ~e~~S 3.~:'~~~ ~~mase ::Cr:1: d.-H~ l.::':.. :'"..C :..::e :.~: :itc"re!7'ler'"..': ~- .. .. . ,~;:--=~=..=:.::= -;c=-:.:.=:: 5....:.=5:. =-::"".~= 1 - ' -.,,,,,,,--. ~.... --..----... - '-0 ..:..~:.-==~- ~:<:;a.:"'..s .:..:::-: ~a:::a~~ -:.....:. -= .. .., . _:: 2.:::' - =~3.= :.::s ..O:::~ 3.::c. .;J:-..':'-::: . -- .._._- -........ - ---...- .__'''''''03--'' _......_...._...__ J ":.::.e :.:"..'=: "-' -- ""...--.. ::::--~--= ---....--- _:..~:e_:~ ~~ a.::e-::: ':=__-1 ..::' :.a_..:..y a=:~-=:'S ~~~ \..... C.,.,ol "1 .;~,.... 0""- !- ~~ h(""l'""e .: .....,--..-......~-Qm"'n ~ Co d t 1 .......__........u~ .... '-~~_ u.......~" ....ll.:--...VJ__ ,,___ ~'- ..l.. .:- ::-esi en ia DU:-Dcses, "r-ia.j 0:: ccns!:~u::t.ion c=:ect.ll d.:>es net include da:7lace due to movement 0: t~e soil caused by flood, ea~thquake ;r other ~atural disaste:-. SUDe.. ~ ~ tlVendee'l means any pur=haser of ~~itial ve~de~ and any s~bsequent a dwelling anc purchasers. includes the Subd, 7. "Vendo::::-" means any person, fi~m, o!" corporation which const~ucts dwellings fo!" the purpose or sale, inclucing the construction 0: dwellings on land owned by vendees~ Subd. 8. ff~";arranty ca:.e" mea~s the date fr:Jm a::c. after which the statutory warranties proviced in section 327A.02 shall be effective, and is the earliest 0: (a) d',.;elling; The date of 0::::- t.he i::itial ve:1c..ee'g ~ ; -.-1- .:..-.:..~I.... OCS'.lpancy of the e~u'i :.ab:..e ti~le 1.:1 on which the the dTNelling. . '.' ., ~n:.:~a..!.. ....rendee takes legal or (b) The date C.......!-.:::lo Co ~_ ~n t~e case c~ a heme improvemen~, the wa==a~ty da~e on which the heme im9=oveme~t ~o=k was c8mplet9d. :'8 t.he S1..l.bd. 9. I'Home im?!:"cvemer.t.11 i11ea..r~s :.he re9a2.:::-1.r:g, remcde~~ng, a:teri~g, conve~ti~s C~ modernizing 0:, or adding to a ::::-esice~~ia: buildi~g. =0::::- the pu::::-pcse of t~is defi~iticn, residential builcing does noc include a?9urtenant rec~eational facilities, detacjed ga~ages, c::::-iveways, walkways, patios, bounda::::-y wa~~s, retaini~s wa:ls ~ct ~ecessary :0::::- tje s~~uctu~al stabili:y 0: the builci~g, lancsoa9ing, fences, nonge~mane~t oonst~uc:ion materials, off-site ~mp::::-ovements, anc all othe::::- , ,.. ' sJ..m:..l..a:::- :.~e;7;S. :..s o...,--,....-~ -...,::;::::::':::=- ?a::-:.-~i7ne, , . 1. " nav:':1g .'\.::1ow~ecge 0= skill. pec'J.~:.ar to the bus:.ness persor. who full-time the public of home St:.::.c. 1.0. ":tome imorcvement. cont.=actcr" means a. i~ ~~e ~~si~ess of hc~e im9=oveme~t eithe::- a~d whc holds himself c= ~e=sel= out to or ,,- -'" im9=~ver:1er!~: S'~=c. . Qn w~i~h ~cme im~=8ve~e~= wc=k :.s ~e=:==med, a~~ c..,: subseC:;:'.ler.t ow"e::::- of. tje ~eside:1tia: building. nC\Ar::e=l1 :nea::s a:-......' ?e=scr: 'N'hc . ~ .... cw~s a =es~ce~=:'~~ . ...... C~l.':"~:"::C: , . . . .....,..... I 1..-.:::lo..... _.~'-'- .,;.--= :327.~.,C2 s:~:~~==y ~a~=~n:~~S s~...:.:::.::..:...,;:.s:.=::' . . ~~ ~~ery ~~-= ~- - ==~=-~~~~ :== ~~e sa:~ G~ a d~e:l~~g :0 ~e ='.-.i~:'li:-~S I :.:;.~ :.~.a~e=y =~~~=a=: -::=rr.;::le:~d, ~. ....ne . . ~. ~e~=C= s~a~- 1~a==~~: :.::--~-: .v"e::=e~ - - - - , -...-- , '- "-' (a) Du=inS the one year per-i.oe ::-om and a1:t:.e::- th~ war:::a:-..ty date the d~Jelling shall be free from defects caused by fau~ty wo=kmanship and defective mate=ials d~e to nc~complia~ce \~~t~ ~uilding standa=ds; (~) Du=ing the ~wo yea::: ce:::iod dater the dwellins shall be free f=cm installation cf plumbing, elect=ieal, systems; and ::rcm a:1C c.e:ects heating, af~e= t~e wa==a~ty caused by faulty and e':)oling ...:...~o ~~-, .... l-ne During the ten dwellinc shall yea= period from and afte= the wa=ranty be free from major co~structio~ defec~s. (e) ~~~d. 2. The statutory shall survive che passing or c~elling to the vendee. warranties provided legal or e~ui~able l.:i. th:.s se-::ticn i- ~ ... 1 ~ ~ '0""1 '-......--- -... ...' I-:le Subd, 3. (a) In a sale 0= in a contract :0= the sale c: home im~rovement work involving major structural cha~ges or addition to a residential buildi~g, the home improve~ent con~=actc= shall wa==ant to the owne= t~at: (1) Du=i~g the ':)ne yea= pe=icd f==m and afee= the wa==a~ty cace the heme im?=cvement shall be :~ee f:-cm de=ects caused by :aulcy wcrkmanship and defective mate=ials due to ncnecmplia~ce with building standa=ds; and ca,:= ,.' __ne . ~...-.m;:::ll a..._ll.__ , ' 1. i7'IP ;::O....le:r:e n ~ yea= ~e=icd :~cm and after ~he wa==a~~y shall be ==ee :;::om ma:o= C~Dst=uc~isn (2) :Jurinc che tel"'. ce:ec-:s. (b) I:: a sale c= 1.rl a cont:-ac::. !.:)= t.he sa.!..e c.: r...cr.'.e improvement work involving the installati=n of plumbing, 21ec~rical, heating C~ cooling syste~s, the heme impro'iement con:=actor shall ~ar=an~ to t~e owner that, during the two yea= pe=ied f=cm and afte= the war=anty date, the heme improvement shall be free :=cm de:ec:.s caused by the faulty installation cf the system c= systems. (c) ::1 a sale ~= In a C8!"~t.=ac:. :c= t~e: s~~ ~ cf a::y heme imp=ovemenc wcrk nee ccve=ed by pa=agraphs (a) c= (bi c: cn~s suzdivision, the home imp=cvemenc cc~tracto= shall wa=ra~: the ~w~e= ~~at, d~~i~g the one y~a= ;e=icd :=~m a~d a:~e= =he N~==a~ty d~te, the heme i~p=ovese~t sha~l be free ==cm de:eccs ca~sed by ~a~:=y ~c=k~a~s~i? c= ~ef~cti.:e ma:erials c~e -- ~~~com?l~a~c~ ~~~~ ~ui:c~~S s:~~6a==s. :;:"7.;.03 :SX.::::. ~..:s ':"C4~S c=~~=ac~c= u~der sec~i~~s The .-....~ ~_....-- ~ _.::.- - - ~ '- ~ =~e ~~~cc= == :~2 ~cme :.:7t= =.::;......e:l,e:-.. ':. -..., -..... ...:"" ,t"'. ':.:: ~:'7.:...C7 l.:~:.':.e-::. ~:: .........Q -- '-' s~ecific items set forth in section 327A.Ol to 327A.07 a~c Gees net extend to the following: (a) Loss or damage not repo=ted by :he vendee or the owner ~~ t~e ve~do~ or the home im?roveme~t contractor in writing wi~h~rr_six months a:ter ~he vendee or the owner discovers cr shculd have discovered the loss or damage; (b) Loss o~ damace caused bv defects in design, installation, O~ materIals which the vendee or the, owne~ su?~~ied, installed, or had installed under his direction; (,.,\ -I Sec~mdary damage; less or damage such as pe!:"sonal inj '.;ry cr """'_,......~,::I._l-..~ :--....'-.="-- '-i (c) Less or aamage :rom ncr~al wear a~Q tear; (e) Loss or damage f~om no~mal shrinkage caused by drying or the dwelling or the home improveme~t within tolerances of =~ilcing stand~=ds; i~suf:icie~t ventilaticn a:~er occupancy; ! =, -... -: !.Joss 0= carnage :::-om cam:::Dess a.:-..c. ccr:d-:=r..sa.tior'.. ......,..:::::. ~'-'- co (s) Loss 0= damage from negligence, im9rope= maintena~ce 0= a~:e=a~:cn 0: the cwell:Dg or the heme :~?~cvement by pa=t~es other ~~a~ the ve~ac= c= ~~e ~cme improvement contractor; \~; ~css cr ~affias= ==~~ c~anses ~~ g=acirr~ c: che ;=~und ~==~~c ~~e dwe~l~~~ sr ~~e home i~?=c~e~e~t ~y pa=~ies c=~~= than ~~e ve~dc= of ~he heme ~~9=~,:~er'..~ c~~:=ac~o=; (i) ~a~dsca?i~g or i~sect less cr camage; , . \ :\ J I Loss C~ damage from failure i~p=cvement in seed =e~ai=; t.o mai:1.tai~ i-'rH:::!. l-... __ d'.velling or t.he hCr.1e (k) Less or ::as :1.ot ~ , . . c.arnage 'I"Jn..:..c:,. take!"". t:.rne:!..:.~ the vendee or the cw~e~, action to ~in:.mize; whenever =':::::'~o:::';""":o. __.....__a..J--, ~c~e i~9=ovemen~ is ~c l~nge= ~sed ;=i~a=ily as ,... \ ~css da.r\.ag~ ~...; :: .:. ~ :;, OC:::~=5 ;:--0- ----- .........0. ~....;.- .. ...... -=,l,vel..~~:1.g .......- ~'""o. '__ _10._ ~ _=-o..:~a.n._o.. - -----'--...--, ~ :n I ,,~.c=i.d.er:~a: ~oss =a~a=e ~s~a::y cesc=~=ed as ac:s 3~~, i~c~u~i~S, =~= ~c: :i~~:e= ~=: :~=e, ex?lcsic~, s~cke, ~a:~= ~s~~~e, w~nCSC8~m, ~a~~ cr l~g~~ni~g, =~lli~g t~ees, air~ra=c a~d "":,;-=.::~=~:s; ::=cc. ..u....... ~a::-,:::~'...:.a:-(e, exs=~: ''';::'=.:1 ':~e less s= c.a.mas-= c:a~..:sec:. ~.. -: =~:'~'''':=~ := =~~;~y ~~:~ ~~~:~i~g sta:1ca==s; .-' c: c: C= ='::.r:'.ag-e :r-;r.' :::____ ......-...~...Q""'- ..'_ -J _..._....._ 'h'r';.:s:-:, ::,:,~~~:".sa ':e.s. -:" ~ . ~ . ~-==:.s..:..a::;...:::"'~ =::._~'::=7;"=, ~ .. _ ::::::.._~............o. -....- -- -~.-- - . :.c '",";0' ',-, (0) Less 0::- damage due to soil co~ditior:s whe=e construction is done upon la~ds owned by the vendee cr the owner a~d obtained by him f~om a source ~~de?e~dent 0: the vendor 0= ~he home imp=8ve~e~t cont=act~r; (2) I~ the case of ho~e ~m~=ovement wc=k, lass or camage due to de:ests in the existing s==uctu::e a~d sys~ems net caused by the heme imp~ovement. 327A.04 Waiver ana modification limited St.:bdivision 1. Ex::ept as .. . 9::-c,v:.c.ec. ~n subdi ..,/':. S'.:ons Z -,...--.~ - c::.....-.... .:J of this sect~cn, t~e p~~visians cf secticns 327A.Ol to 327A.07 --""'nor- hQ .oa..:..JQr1,.....~ moc.~;~~~""; """v c'~nr-"--.-~ -1"" t """c:..I..J. '- ~'- .'v ..:... __ -...i.... Ll __':"__;..1.. ....J....... c:::.."""",," '-'_ 0 he::.".,ise. ag::eement wtic~ pu::ports t8 waive or medify t~e p::cvisions of sections 327A.Ol to 327A.07, exce?t as provided in subdivis~ons ~ and 3 of this section, shall be void, ;',nv Subd. 2. At any time after a contract for th3 sale of" a c~e~lins is 2~:e~2d i~tQ by a~d ~etw~~n a ve~do~ a~c a ve~dee or a c~nt=ac~ :c~ heme imp~cveme~t wc=k is e~~e=ed i~to by a~c becween a home i~p~cvemenc c~nt=ac:c= a~c an ow~e=, any cf ~he st~~utory wa~=anties p=ovided :er i~ sections 327A.C2 may be excluced or mcd~fied only by a writ~e~ i~strume~t 9rinted i~ bcl~ face ~ype of a mi~imum size of te~ pc~~ts, which is signed by the vendee or the cw~er a~d which sets =or~h in detail the warranty i~volved~ the consen~ cf the vendee or ~he ow~err and t~e ~e=~s 8: the new as=eement contained i~ ~he w=i~ing. No exclusion or ~cd~=~catio~ s~a:l be effes=ive ~~less ~~e ve~c~r cr t~e home ~m?r~ve~e~~ c=~:=accc= p~cv~~es s~=Sti=ut2 ex~=ess warra~~~~s c:fe=i~g s~=s~a~~ia~ly ~~e same p~~test~o~s tc the ve~cee cr ~~e cwn~= as the statutory wa==a~ties set f8=~h in ses~i8~ 327A.02. A~y mo~i~icatio~ c= exclusion a~=e~~ to by ve~dee an~ ve~~~r or the ow~e= a~= home improvement co~~ractc= ?UrS~2~= to this s~bdivisi~~ shall net ~equ~=e the ap9roval cf . .. - c~e comm~ss~oner ct adm~~ist=a~~=~ ~~=sua~c t~ sec~ic~ 32iA.07. Subd. ,). - - ' .:.: a major constr~~:icn de:ec~ is discove:::ec. ......,...;r'I_ :::'---- ~- t~e sa~~ '8~ a d~~ll~ng, the s~a~ut==y warranty set fc=~h i~ se~tic~ 327A.C2, subd~'lis~o~ 1, c:ause (c) may bs wa~ved ~== ~~e de:~s~ i=e~=i:ied i~ t~e waiver ~~s:=~me~=, a=t~= :~l~ 8=~: =i3c:cs~=e == ~he speci:ic de:ec~1 by an i~s==~me~~ ~hi~h s~ts :c=~~ i~ de:ail: t~e s?~si~ic def3c:; the di~~e=e~ce between ~~e ~a~~= c: ~~= dNe:li~s ~i:~c~t ~~~ =e:~c: a~~ ~~~ ~~~~e == ~~e d~2l:i~= w~:~ :~e d~~~c~, as de=~=~i~ed a~~ a:~es=ed := by a~ i~de~e~ce~: ~~~=aise=, c~nt=~c~c=, i~su=a~ce a~j~sce=, ~~s~~ee= == a~y ~~~e= si~i~a=ly ~~8wlecgea=:= pe=s8~ se:ec=ec =y ~~e "'/.e~:::.e-= ; ........Q __.;,-~ _o"..:.~(":-.;......1""'. '-..._ :::-_____ ______....__..f loo'"",,:~ ,...;;:...~ --.- ---- , ' ~~~ C8~S:=~~:~~~ ~as c:::L1::~e=es.; .....-,;;::), . ., - ~eca_ =esc=~~t~~~ ~: ~::e =~Nel.:i:lS"; -~o -......~-::::a,....... '-..._ ...........~...;::, __L'_ ~~ ~- , . :.~e ./e:-'.:::.ee :::e .",,'=.i .,-'2:-; ;=.-,- -.....~ si;:-.a::...:.::-es ........0 ...o~~oo _..__ 'I _..__ _. ':.~e V~~C=:-J a~~ t.~o ~i~~esses. --. "...." A si~=le waiver agreed to pu~s~a~t to this subdivisic~ may not a;:.;l:,...- to r:l~re tha.n 0r'.0:2 me..jor .:.>.Jnstruction defect. in a d\yelli:1g. The waive= shall not be a.=ra.,.....~ ~ ,"0. ________....1'- u::.less filed of titles who Eor recording shall file with the county re~8rder O~ the waiver for recore. :-esistrar 327A,05 Remedies su~d~vis~an!. New heme wa==a~ties. Upon breach of any wa==a~ty imposed by sectic~ 327A.02, s~bdivision 1, the vendee sha:"1 ;...-..-~ - caucc o~ acl-~or; aca;nc:::i- -~e ...Q....,dc- ;:,...,-"':;- Q.... . ,_-;- ,'='-'_ ='- _ ;-_ _ '-_. -;:. _. _'- ,-,,'_, "_.. :. '-~_ """"mag_,,, a=~sl~S ~~t or tne breach, or =cr sgeclr~c per:ormance. Damages shall ~e limited to: (a) The amount necessa~y to remedy the defect or breach; or " \ \.;:), The difference betwee~ the value of the dwelling of ~he cwelling with the defect. T.'ii.:.~Ct..:. ': :.~e ce:ec~ a~c the ~alue S~b~.~. Heme im9=cveme~t wa==anty. Upon breach of any wa==a~=~ ~mDosed b~ section 327A.02, s~~civisicn 3, the ow~er - - " shall have a cause of action asains~ the heme im~=ovement C~Gcra~~c= fc= damages a=~si~g out c: the breach, cr for specific ~ ~ ~,_~_~, _~ _~. ~~1 ~ 1,~,_~~-~ r~ ~,~, 0 - ~u~~ ~Q~Qss-~y ~o .::--e..;.. :::::-:-:-:a:"'!.s,=. ~o.~i~c:.-::e:::::~ ;::....:;;i._';" .......e __.h_'-;;::__-_ -..1.- -:::.I'7\v ...- ....---- 0._ '- =amedy ~~e de:ect or ~reach. - ....-.... ....,- ..;'" 1..'-_.:""'.: "....'--.::.- '~\.-~..--- '''';=..==3.::::.:.es ~~~ s':at~tory wa::-ra~ties p=ov~dec :cr in section 327A.02 s~a~: =e in ad~~tion to a1: othe= ~a==a~:ies im~osec by law or as=~e~e~t. The =emedi~s provided i~ section 327A.05 shall not be co~str~ed as li~itin~ the remedies ~~ any action not p=edicat~d ~pc~ ==eac~ cf the s=a:~~~=y wa==a~t~es imposed by section 327~.. C2. J2"7.:J.... :=-:- ... . " 'j a=:. a -: :.~r_s ~~ ~~~~:.ss~~~e= ~= admi~is==a~i8~ may a99=~ve pu=sua~t ~~ se~~~=~s l4.03 t~ :4.23, ~a=ia~ic~s =r~m ~~~ 9~ovisio~s of sec~i=~s 32~~.C2 a~c 3:7~.:~' Q ~- - ~~ ~ ~~ am 0_ ~ne ve~c~= c= t~e ~cme i~~=~ve~e~;:c~~~=~~~~~~~~~u:st~~g c~e~' va=~a'::.=~ o::~=s at leas: su~sta~tia:ly ~he same 9==t9Ctio~s to ....'""l.,:::. ......._.............. 1"""_ .......~.--..:::.- -- _....................~f""'O -.....:;: :=':._::;...-~...:~,.......,..._._-,~ "";:;:~;;''''''''~-~:>_~ ~~~ ._:;._ ,,=_....:.,::::~ ___ >../...~~__ ::;:.; =-_--'~'.:.....:-..: _: __ __.J _~ ,,---- '- - --- -........,...- - -'-"- -~~ . . ---,~- ~~ 5ec~~~~ ~~;~.~~. ',- '--- 327P-..08 Limi~atio~s Notwithstanding any other prov~s~on of Laws 1981, chapter 1~9, se~~~ons 1 to ~O: (a) The ter",s of the home impreve",ent warranties recuired by Laws 1991, chapter 119, sections 1 to 10 commence upcn completion of the home improvement and the term shall not be required to be renewed or extended if the home imprevement contractor performs additional improvements requir~d by warranty~ (b) ~~e home improveme~t chapte~ 119, sec~i~~s 1 to lC mat==~als ins~alled that a=e wa=~a~ties required by Laws 1981, shall net include products 0= already cove=ed by implied or w~itte~ wa~=a~tYi a~d (c) The home improvement warrant~es required by Laws ~931, chapter 119, section 1 to 10 are intended to be implied warranties imposing an affirmative obligation upon home improvement contractors, and Laws 1951, chapter 119, sectioGs 1 te 10 co net requlre that written warranty instruments be created a~d c8nvevec co the cwne=. MINN. STAT. SECTIONS 51=2,4-112 TERODGE 5153.4-115 5153.4-~12. sxpress wa==a~t~es (al Express warranties made by _ declarant cr an affillate 0: _ declaranc tc a purc~ase~ nf a un~c, if reasonablv relied u~on =y the purchaser, are created as fellows: (1) Any affir",ation of fact or promise which rela~es tne unit; use of the unit; rights appurtenant tc the unit; improvements te the common i~terest cemmunity ttat would directly be~e=l~ the purchaser or the u~it; or the right to use or have the benefit of facilities which are not a part of the commo~ interest commun~~y creates an ex;ress warranty that the unit and relate~ righcS an~ uses will conform to the affirmation er p:::-orn:..se .. ~2) ~LY mcde~ er descri?~ion of the physical characteristics ~_ ~ unit or the common in:erest oommunity, inclucing plans and specifioations cf for a unit or other im;rovements lecated in che un~C and the oomman interesc cemmunity will cenform to :ne mo~el ,..._ ~escri;:ion. A notice prominently displayed or. a model ~~cl~d:d i~ a ~~sc=:~:~c~~..~~_~:_-:_,l~~__=~~~~~__~_,~_-"P_~~:-.,.~~~-_s:_r.~=frcm - reaser.ably relying '..:pon the ..<'..:"- :.:~ _-=co:':~ ~'-' '-' - .':: ex~e:-.t a: __~ ~~scl~~me= S~: :8~~~ i~ t~e ~=t~=e. (3: .:.._",:' descriptio" -- the =:ua::c~:y or exte:".t esca~e oompromising the oommon inceres: oommunity, placs s:..:r";eys. creates _.. e;-:press ...;a=ra:'.ty t.hat the -",-1 __c:._ r-'~Q ,-.~..........,,.....~ ~-cl-o-OC~ __......d..d........ _....'--- --- cr::.mrr:...:.r-..l :....:, ~=ea.:.=3.S a~ e:<;=eS5 wa==an~y .......-... _..lc:.,- . .. ... :..~~~t.:.~:.:-~~ the =-::mmcr.. :.:::.e=~.s:. -:-::r:-::-:n:.:::': :-" ....::.. -- ........."'io_;::......-::::lo.::::: .-"""'----....---- . ..-.....- -,....,....-- . " .......o:::~_..I""'Jo-..,~'P'" --- --- -:'" ---~.... s::.=""!ec: -~ ""'.........-.... -'" C'''; s:. .::::ma ::..v~ "-..I '-' (b) Neither the form of the i;.;'o::-d 11 ''f'.;arrantylt 0= "gua:can;.:ytl I no~ a specific intention to make a warranty, are ~ecessary to crea~e an express warranty of quality, but a sta~ement purporting t~ be merely an opinion or commendation of the real estate or its value does not create a warranty, (e) .~y conveyance of a uni~ transfers to the purcnaser all ex?ress warranties, 5153.4-113. Implied warranties (al A declarant warrants to a purchaser that a unit will be __, at least as good c~ndition at the earlier of the time of the conveyance or del~very of possession as it was at the time of contracti~g, reasonable wea= and tear excepted. (bl A declarant warrants to a purchaser that: (~) a u~it and the common elements i~ the commcn ~nc==esc c~mmunity are suitable for the ordinary uses of real estate of its type; and (2) any improvements subject to use rights by the purchaser, made or contracted for by the declarant, or made by any person in oontemplation of the creation of the c~mmon interest community, will be (il free from defective materials and (iil constructed accordance with applicable law, according to sound engineering and ccrrstructicn stancarcs, and in a workmanlike ma~ner. (c) In addition, a declarant warrants to a ?urchaser of a unit which under the declaration is available for residential use that the residential use ~ill not viclace applicable law at the ., . -" .'- .. ~. - ' ea~~~~= O~ t~e c~me cr ccnveya~ce or ce~~ve=y 0: pcssess~8~. (d) Warran~ies imposed by this section may be excluded ~- ~cdi=i~c cnly as sgec~:~ed in sec~i8~ 5:53.4-~~4. (e) Fer p~~poses cf th~s sec~ic~r ~~~~cve~e~~s ~ace ~~ contrac~ed for by an a~filiate ,of a declaranc are made cr contrac~ed for by the declara~t. (f) ~~y conveyance of a unit transfers to the p~rchaser all imp:ied wa~ranties. (gl This secticn dces not in any manner abroga~e the ~r~visions of chaater 327M relating to sca~utory ~arranties :or housing, or a~fec~ any other cause of action under a statute or ~~e CCl":".mcn la'w. 5153.4-114, Exclusion or modi~ication 0: im~lied warran~ie5 , - ,-' with respect to a unit available for residen:ial use no senera: disc~ai~er of i~?lied warranties is effec~ive, but a declarant may disc~aim liati~ity in an instrument se?arate from the ?urehase agree~ent sisned by the ~ure~aser fer a specified defec: or specified failure to comply ~ith applicable law, if she ~efec: or failure en:ere'i into and becane a par: of the basis of ~~e ~a=;a.i::. (=J W~~~ =~s~e~= ~c - ~~~= ~~=~~ec 'Na==an:ies: ==s==i~~ed t= ~~~=es:dent~~l use, :: :: may ~e ex=lud~d c= ..' -' .. ~_""",,-"~r- ",--"------- =y ..._-~Q......:::.....- c.::::_ __..._....'- t~~-= ::3.=:.i~s: 14 ''- \ . --- a:;.c (2) are ex::::ludec by expression. c.E disclaimer, such as Ilc:-~s iS,1I "w.:..t.h all faults, II or other language that in common unde~s~anding calls the purchase~'s attention to the exclusion of w'a~::"'3..nt.:.es . 5153.4-115. S~a~ute of limitations fo~ warranties (al A judicial proceea~ng for breach of an obligation a~ising under section 515B,4-106(dl, shall be commenced within six months after the conveyance ar the un~t. (b) A j~dicial ?roceeding for breach of an obligation arising ~nde~ section 5153.4-112 or 5153,4-113 shall be commenced within six years after the cause of action accrues, but the parties may agree to reduce the ?eriod of limitation to not less than two years. With respect to a unit that may be occupied for residential use, an agreement to reduce the period of limitation must :be evidenced by an instrument separate from the purchase ag~eeme~t signed by the pu=chase~. (0) subject to subsection (a), a cause of action under section 5l53.~-112 0= 5:33.4-113, ~ega~dless of the pu~st~se~s lack of knowledge of the breach, ac~=ues: (~) as to a unit, at the ea=lie~ of the time cf c8~vsyance of the unit by the declarant to a bona fide purchaser 0: the unit other than an affiliate of a declarant, or the time the purchaser ente=s into possession cr t~e uniti a~d (2) as to each common element, the latest or (i) ~~e :i~e ~~e C8mmcn e:ement is c=m9:et~~, (iil t~e time the ~irst ~nlC ~~ ~~e ccnaomi~i~m is co~veyed :0 a ~o~a fide puro~ase~, ~- i: ~2e oom~on eleme~: is located en p~c?e~ty that is additional -~~, estate at the time t~e first u~it cherein is conveyed to - bona fide pu~c~aser, C~ (iii) the te~~inaticn of the period of de~la=a~t c~~:rol. (d) I: a wa~=anty ex?licitly ex~ends to !~c~=e pe~~~=~ance ~_ C~"---~""""'" ,....,= a~V im....--~..~m"'n~ 0"" ro....................("":nen- ,....,= 1-~C1 '--mmc~ '..J_ __0.'-..........-.....,...".;.. .L.. _~ :=-'_-''' _, '- '- _ - '-.....~.=-....I .. i- v.... '-....~ ---:~' L. '": . interest co~~unity, tne cause or ac:~o~ accrues ac tne :~me tne breac~ is disccvered or at the end of the period fo~ whioh the wa=~a~~y ~x;:~ci~~Y ex~e~ds, whiche'l~r is ea=lie=. APPENDIX "C" CIC Number Sunridge Townhomes, a planned community , the real estate taxes Per lot and will be prorated as time of closing, there will be no lot or home purchased from For taxes due and payable in will be approximately $ of the date of closing. At the special assessments against any 16 APPENDIX "D" eIe Number Sunridge Townhomes, a planned community RULES AND REGULATIONS 17 Lot Block Addition: Sunridge City: Andover, MN SUNRIDGE FOR COMMUNITY DOCUMENTS The undersigned hereby acknowledge receipt of the following: "Community Documents" which includes: Memorandum from S.W. Wold Townhomes Construction, Inc., and APPENDIXES A, B, C, and D, and express written warranty documents; The Declaration for CIC Number , Sunridge Townhomes, a planned community; Articles of Incorporation and Bylaws of Sunridge Townhomes Association, Inc., and First Year Estimated Annual Operating Budget. Date: Buyers: Marketing Representative 18 Lot Block Addition: Sunridge City: Andover, MN RECEIPT FOR COMMUNITY DOCUMENTS The undersigned hereby acknowledge receipt of the following: "Corrununity Documents" which includes: Memorandum from , and APPENDIXES A, B, C, and D, and express written warranty documents; The Declaration for CIC Number , Sunridge Townhomes, a planned corrununity; Articles of Incorporation and Bylaws of Sunridge Townhomes Association, Inc., and First Year Estimated Annual Operating Budget. Date: Buyers: Marketing Representative 19 '. BYLAWS OF SUNRIDGE TOWNHOMES ASSOCIATION, INC. A MINNESOTA NON-PROFIT CORPORATION ARTICLE I Section 1. Name. The name of the corporation is Sunridge Townhomes Association, Inc. ("Association"). The Association is formed pursuant to Chapter 317A and Sections 515B.1-101 et ~., Minnesota Statutes, known respectively as the Minnesota Non-Profit Corporation Act and Minnesota Common Interest Ownership Act, (the latter being referred to herein as the "Act"), and laws amendatory thereof and supplemental thereto. The terms used in these Bylaws shall have the same meaning as they have in the Act, except as otherwise specified herein. Section 2. Date of Incorporation. The Articles of Incorporation of the Association were filed in the office of the Secretary of State of the State of Minnesota on October 2, Section 3. Membership and Voting. The membership of the Association shall consist of the Lot Owners of the Lots within Common Interest Community Number 42 , a Planned Community, Sunridge Townhomes, Anoka County, Minnesota (hereinafter referred to as the "Planned Community"), which was created by the filing of the Declaration of the Common Interest Community in the Office of the County Recorder, Anoka County, Minnesota (the "Declaration"). Membership in the Association shall e appurtenant to, and shall not be separated from, Lot ownership in the Planned Community. A person shall cease to be a member of the Association at such time as that person ceases to be a Lot Owner of a Lot. Each Lot shall have one vote. Where there is more than one Lot Owner of a Lot, all of such Lot Owners shall be members of the Association and the vote allocated to that Lot in accordance with the Declaration and these Bylaws shall be cast as the Lot Owners among themselves may determine and signify in writing to the Association, but in no event shall more than one vote be cast with respect to any Lot nor shall the vote allocated to a Lot be split or otherwise cast separately by the Lot Owners. Where there is more than one Lot Owner of a Lot, the Lot Owners thereof shall notify the Secretary of the Association in writing of the name of the Lot Owner who has been designated to cast the vote attributable to that Lot, on behalf of all the Lot Owners of that Lot. If the Owners of a Lot cannot agree on the Lot Owner who is to be designated to cast the vote attributable to the Lot owned by such Owners, or on the manner in which such vote is to be cast, the Lot Owners shall s~mit such dispute to the Board of Directors of the Association. The Board of Directors shall '. resolve such dispute ~n the ~anner dete=mined by the 3oa=d of Directors to ~e fair a~d equitable and such de~e~mination shall be binding on said Lot Owners. ~lembershio in the Associ.ation shall automatically pass whe~ the ownership of a Lot is t=ansf~=~ed in any manner. 5ec':ioI! 4. each Lec Owne= tc !on wri::ing: ReGist~aticn of Owne~. It shall be the ducy of registe~ with the Sec=etarv of the Association (a) the name and add~ess 0: such Lot Owner; (S! the natu~~ a~d sati3:actcry evidence of suct Lot Ow~e='s ince=est or estate i~ a Lot; and (~) the add=esses at which such Lot Owne= desi=es :c receive notice of any duly called meeting of the Membe=s. If a Lot Owner does not register as provided in this parag~aph, the Association shall be u~der no duty to recognize the rights of such p'e~son hereunder, and shall not recognize such person's right ~o voce as provided herein, but such fa~lu=2 to register shall ~ot relieve a Lot Cwne= 0: a~y cb:i~atio~, cove~~nt c= res~ric~~on under the Declaration cr these 3ylaws. If c~e=e is more than one Lot Qwne~ of a Lot, each must execute the =ea~s- tratic~ as ?r~v~ded in this paragr~ph. .~~TICLC: !I MEMBERS S-=~-:i.~r:. 1 ?lace 8!: ~~'':='Q~~'''''- ,._--_...~. MQ~:-~""'~"" . ._-,-_...,:::~ of membe::-s: -~,... c:..:....... t~e State c: the A55ociatio~ ~ay be he~d rv1ir.nescta, Cou.::ty of .::....:.~oka.' as such ~laces Ni=ti~ may ~e designat~d bv .' . ::'l.rec:sr2 the Soard of Directors. Scctio~ 2. .~nual Meetincs. T~e first annual meecing c: the memcers shall be held w:~~in one yea= ~fter t~e rec8rdi~g ~f the Declaration oc a date es~ablished by =he firs= 3oar= of Directo~s. Each subseauent recrular a~nual meeti~c of the members shall be held at least "once each yea~ on the same-day of the same month of each year t~erea:~e= (unless the 3oa~d c: Ci=ec~G~s des- igna~es a d~f=e~ent =a~~ :o~ acnual ~eet~~gs}, a~ suc~ ~cur ~s mav ~e ~es~=~a~ed ~y t~e Sec=etarv ~n the nctic~ =~ said me~=i~g as.'nO-Q;~a;:o- ___H~~~~ ~~ ~-c~ a~~~ua: ~AO~;n~ ~.~.o_ ~"O_m~Q_~_s J. ____... _____ ~-~v-----_. ~"",\,- _=t.... ..... ...l. ...__....__ '=, '- III - sha:l, subjec~ ~O ~he 9~ovi5:cns c: Sec~i~n 2 0: A=t~~:~ r:r he=~~:, e:=~~ ~embe=s ~o ~he 3oa=~ of J~=ec~8~s :=~m a~CDS themsel~9s and 3ha~1 t=ansac: s~ch =che= busi~ess as may ;=sge~~y ~Gme ~ef~=~ the ~eecing. - . ~-==:::':"-:Jr: ...,. S:)ecial ~"1,=e:.i~C"s . S:;ec:'3.1 mee:':':1gs :::;,e a~y ~u=p0se a: a~y :.~me ~y ~he memb~=s may be callec fo= ?=eside~: ~= =y ~he 3oa=d c: .....~-Of'""-""'.,...~ ------'-'--, ., . .. . ~~ :~~~= ~w~ :~::.:..aclve -2- . . or upon the delivery of a ~~itten ~eauest sic~ed bv Lot Cw~ers of Lots to which are assig~ec twenty-fi;e perce;t (25%) or mere of the voces in the Association to eithe~ the Preside~t or the Secretary, stating the purpose or pu~poses of the special meeting. No business shall be tra~sacted in a special meeting of the members except as stated in the ~ctice of the meeting, as he~einafter p~ovided. Section 4. Notice of Meetinas. At least twenty-one (21) days in advance' of any annual or regularly scheduled meeting, and at least seven (7) days in advance of any other meeting, the Secreta~y of the Associati~n shall send to each Lot Owne~ a wr~tten ~otice of t~e time, place a~d c~mplete a;e~da of the meeting whi~h is the subjec= of such nctice. Such notice shal~ be hand delivered or sent by United States mail to all Lot Owne=s or record at the address of their respective Lots and to sucn other addresses as any Lot Owner may have designated in ~riting to the Secreta~y. Lot Owne~s 0: record shall be those Lot Owners who are registered with the Secretary as provided in Article I Section 4 on a date specified by the Board of Directo~s (the "Recoid Date"). Such Lot Owners of recor~ shall be entitled to notice of a~y duly called ~eeti~g of the Mem~ers; ~rovid~d t~a~ =he Board of Directors may ~ot specify a Re=ard Date whi~h is ~c=e than thi=ty-five (35) days p=i~= tc the date of a~ a~~~al meeting or more than twenty (20) days pri~= to the dat~ of a special meec.ing. A Lot Owner may at arlY time waive nc~i.::e of a:-.'-; meeting by a s~gned writing or by atte~dance at the meet~~~. Secci~n J' Oucrum a~d Adiour~me~t. ~he presence ~f members l~ person or r~9resenc2c by prexy who ha';e the a~~hc=it~ to cast ~en percenc (10%) ~f the ~o~al ~E :he vc~es of ~:~ memcers of ~he Associa~io~ s~all be re~~~s~:e :~= and shall ccnstitu~e a cuorum at all meeti~~s of t~e Association f~= ~~e ~r-nsac-~-~ or= bus~noss AX~AO~ ~'na-~ 0; ~~J'ou-~;~~ ~~Q mQ~~~~C ~~ \- ct..... '--_'-'~" _.__ _ ...-...._.. L- 1"..... '.... _ _...... _...._.....-= .....~-- \l.__~_....l._ .....'- reconvene at a subsequen~ time and ex=ept as ct~~=wise p==vided by law. I~, however, such percentage shall not. be prese~t c= represented a~ any such meeting, the ~embe=s e~titled t~ vo~e ther2at, present in person or by p==xy, shall have pcwer :0 adjourn the meeting from time to ti~e without nccice other ~na~ announcement at the meeting until a quorum shall be prese~t, at whic~ ~ime a~y business may be tr~~sac~ed whic~ might have bee~ t=~nsact:d at t~e meet~~g as ~~i=i~:ly called had a q~or~m t~e~ bee~ presen~. The quorum, havi~g =~ce been ~s=a~lished a: - ~eeting, sha:l conc~nue t~ exis~ f~r t~at ~ee~i~g, noc~ithstandi~g.the departure of a~y membe~ 9~eviously att=ncance ~~ pe~sc~ c= =y ~rcxy. Sec~:=~ 5. Votinc R~~~st~=. At the begi~~ing of eac~ ~eet~ng ~f :he memb~=s, :h~ Sec==:a=y shall de:~~e:- t= ~he ::hai:::-ma:1 :~= :.he ~ee:.i:1S" a '..:=i::er: :":'5: ::: :~e ~c: rl.'...:mbe:-s I :he =~soective ~ame or names ~: the ~c: Own~=s en:i=~~d :~ ~~C~~e c: - - - 3 - " such meeting, a~d the =esoec:ive name or the pe=scn (i~ the ~~se of multiple Lot Owners) authorized to vote. Section 7. annual meetings meetings or the Order of Business. The o~de~ of business at of the membe=s, a~d a~ such ~~he~ me~~e=shi~ membe=s as may be p~acticalf shall be as f~llows: (a) ?~esenting of Voting Reg~ste~, and establishment of a quorum. . - . . prexy ce=t~=~ca~lon (b) Reading o~ distribution of minutes 0: the precealng meeting of the Members. (c) Reports of officers. ( "\ Cl, Reports of committe~s. (e) election a member Appointment by the Chairman as determined by the Chairman of the Boa~d of Directors. 0: inSDectcrs ,....,F ~~ or whe~ requested by (f) :election of members ':)f the 3o;;.r:i ':): Dire-::to~s. (g) Unfi~ished business. (h) New business. .: -.. . . 0, .( i) Adjournment. See": :.on .::. Manne= of Vatinc. ?=ox:es 3~al~ be ~~ wr~L~~~: signed by ~he member giving the Proxy, a~d f~l~d ~~~~ :he Secreta=y of the Association prier ~c :te ~ee~i~;. All =lec:~~~s and all questions shal~ be decided by :~e c8nc~~~~~g Jete c: ~j~ members who a=~ entitl~d t~ cast a majc=ity sf the vc:es rep~esented by all members present in pe=son c= b~' p=~xy at a mee~ing, except as othe=wise specifically p=c~ide~ in the Declaraticn, these Sylaws cr the Act. Cumulat~~~ J~ti~g shal: not be oermitted. Eve=y p=cxy shall be =~vcca=le a~c 3hall automatically cease upon the expiration cf eleven (11) mo~t~s fr~m the date ~f its execution, upon the conveya~c: by the memDe~ of his ~ct 0= ucon th~ memoe='s ~e=sonal a~~e~dance a~ the mee::i:1S. No voce ~~ :he Associa~icn sna~~ ~e deeme~ ~~ i~~re a~y ~cc during :~e time ~he~ the ~ot Ow~e= ~he=e~: ~s ~~e .;;'ssoc:.aticn, Sect-ion 9. .~c:i:::n T3.ken Wi.~~..C1J.': .~ !'-1ee::..::c. .~y ac::~~r: Nhi~h might ~e :ake~ at a mee:i~g cf :~e Let :~~e=s may be :~~~~ withcu: 3 ~e~=i~s if 3~~~~=ized 1~ = ~=i~~~~ .~~::~~;s S:S~2= ~y ~l: ~: the Lc~ Owne=s. - 4 - .~~TICLS III 30.~~D O? DIRSCTORS Sectisn 1. Numb~= and Oualification. The f~~s~ 3oa~d of Dir~~t~rs shall consist of the persons desig~ated as Ci=2CtC~S i~ the A=ticl=s of Incorporation of the Association, who De~d ~ot be Lot Owners. U90n the ending of the terms of the fi~st 30a~d or Directors, the 30ard of Directors shall be comcosed 0: three (3) Directo~s, all of whom shall be Members; or, in the case of ownership of a Lot by a fiduciary, partnership or cor?oraticn shall be officers, 9artne~s or employees of such fiduc~~~y, partnershi9 or corporation. Se~~ion 2. ~e=m of Off~ce. Not~ithstanding t~e ~ight t~ remove a di=ectQ~ under Section 9 of this A=ticle III, a~d n~twith~tandi~g any~hing else he:ei~ contained, Dec17=a~t m~y . e.Lect tne members or the Board or D.lrecto::-s of ~..sscc~a~~':>n c',J,r1.nc the geriod from the date of the first conveyance of a Lot to a - Lot Owner other than Declarant until that date which is five years later; or until that date which is sixty (60; days ar~Q~ the conveyanc~ of seve~ty-:ive percent (75%) ~f th= Lets (i~cludins a~y Lots which have th~~ or may t~e~eaf~e= =e added tc the Plan~ed Commu~ity pu~sua~t to ~~ticl= XIII of the J~cla=~tia~ establishing the Planned Commu~ity) to Lot Qwne~s othe= tha~ Decla=a~t; or a r~co=di~g of a written s~==ende~ 0: c~nt=cl af the Association by the Decla=ant, whichever fi~st c::cu=s. epo~ the ha~pe~ing of the ea=lies~ of said eve~ts, all [i=e~t=~s elected jy the Decla=ant shall =esign f=~m the 3ca~~ a: Di=ect~=3 Notwithstandins t~e fcregoing, hcweve= ~c: ~a~e~ than si.xt::.- (60) days afte= conveyance of fi:ty pe==2::: ;:=D%:' 0: the Lots :i~cl~dins any Lets whic~ have t~e~ 0= ma~ :h~==a=~~= ~~ added to t~e Planned Community pursuant to A~t~~l~ ~::=I ~f t~~ Declaration establishing the Planned Community) tc let a'~ners other than De:::larant, one-thirc. of all or the merrj:>~:;::s Qf the 3oa~d of Di=ectors shall be elected by Lot Owners :ther chan t~e Declara~t. Upcn the resignatiQn :=~m the Board cf :irect~=s of all Di=ecto~5 elected by the Decla~ant, cares di~e~to~s shall ~e elected, one for a one-year term, and two fo~ a t~o-year term. At each ann~al meeting thereafter, one or two (as the ca3e may be) dir2~t~=s shall be el~ctedf t~ a t~c-year term; 3S S~lccessc=s ~o the cne ~= :wo (as the ~ase may ~e) direc:~=5 ~hcs= ~~rms a=~ then e~ci~c. The te=m Q: a member ~: che 3ca=~ Qf Ji~=c:~=s s~a:: expire u~c; t~e elec~ion of a suc~esso~ a~ a~ annual me~:i~s ~f the Mem=e=3. A di=e~:c= s~a:l held ~ffice ~~til ~~ shal~ =esi~~ ana hlS ==5:~na~ia~ 5ha~~ ha~e bec~me ~:f~c:~~~, ~- ~~:~~ a qualif~ed 3uc=essor has ~een e~ected a~d shall hav~ acce~cec =he office, c= ~~~il the d~=ec~a= has bee~ =~mcved i~ ac=~=~ance ~~:~ the ~rGVi5i~~s of t~ese 3ylaws. by t~e Dec~a=a~~ shal~ have :he Assoc~a~:=~, ~~ ele~: c::~=e=s, The 30a== ~: :i=~~t~=s ~lec:ed powe= :c ~dcp: ~~e 3y13ws cf :~~ :~ es:aclish a sc~~d~:~ ~: assessments a~d shall have generally the powers and cuties of ~he Board 0: Directors as set forth herein and in the Declaration. Section 3. Election. The three directors beinc ele==ed upon the r~signation from the Board of Di=e~tors of ~ll Dir==tors elected bv the Declarant shall be elected in one votinc. Sach Unit shali be entitled to cast up to three (3) votes. -Such votes may not be used cumulatively and, ~r cast, must be cast =or separate candidates. At the initial election or directors, the two candidates receiving the highest number of votes shall be elected to a two-year term and the candidate ~eceiving the third highest numbe~ of votes shall be elected to a one-yea~ te~m. The=eafte~, the directors being elected at any an~ual meeti~g shall be elected in one voting, Sach Unit shall be entitled t:) cast one vote per open position. Such votes may not be used cumulatively and such votes, if cast, must be cast for separate candidates. After the initial election of directors, all directors elected at any annual meeting shall be elected to two- year terms. Section 4. General Powers. The Board of Directors shall ma~age the property, affairs ~nd business of the Asscci~ticn. Specifically, and without limiting the ge~e=ality of the fo~egoing, the 3card or Directors shall have the power t~: (a) AdoDt and publish administrative rules and raq.,la~~on- c-ovQ-n~n-q ~ho oce-~~~on and ~ho use of ~.no __.........._ 1,..... ...;.:;t... ___............ \"'.1.__ _ _......\..._ ... t-l.__ - \.....- Common Elements, the use and occupancy of t~e Lets and t~e personal conduct of the members and thei~ tenants and ~ues:s ~hereon and therein, pa=ki~g, mat=ers of aes~he:ics aff=ct~ng the ?lanned Community cr a~y part therec: a~d 5U~~ othe~ matters as are necessary or desirable t~ tne ha=~cnious use and enjoyment of ~~e Planned C~mmunity =y =~~ Let Owners, copies of all of which rules and regulations shall be made available to all Lot Ownersi (0) Suoervise the ocerationt mai~tenance, repair ~~d -O~'-cQmOn~ .oc ~~o Common-~1omo~r- and the maki~~_ or any.' .. _::--':"0.. "_ I '- \... L \......1.__ I ......___ --.;..._~ additions cr improvements thereto; (c) Sxercise for the Associa~icn all ~ower5, duties a~c autho=i~v vested in or deleca:ed to the Assoc~atio~ ~~d ~o- -~-e-~~o~.~~ ~~o mo~no--~i~ :~~ iaw ~- ~v o~ho- ~-~V.~'~~S ;... I.- __:;, _c/_...... _-' _...._ '-"'"---~""'-::' -i - '-"- -". --"'--::'- ----... cf these 3yl~ws, the Articles of ~~cQ~?o=ac~o~ c= ~~~ Decl3.r~tiori; (d) Authorize the makinG 0: ~~v c~~t=ac~s, leases, management CQnt~acts, ~mploy~~nt ~8nt=~cts C~ l~ases ~f ~:~=eational ar~as cr facili~ies ~~ behalf cf ~he Association, en~ace t~e se=vices ~: a~d d~scha=;~ a ~a~a~e=, .ma~aging agentt....i;depende~c c~~:=~c~== ar ~~h~= employ~~s -- c~ey deem ~ece5sa=y, a~d det==mi~e ~he duties a~d compensation of such perso~s, No such leas~ ~r co~:~ac~ shall be entered into on behalf of the Association whose t~=m exceeds tWQ (2) yea=; provid~d, that a~v contract fQ~ pro:essional manageme~t of the ?rope~ty, o~ ~ny other ccnt=act ~roviding fc= se=vices by the Decla=a~t, shall ~ct e~~eed one (1) yea= ana a~y. suc~ as=eeme~t ~ust,p=o~ide_at - minimum for ter~inaticn w~tnout penal~y or ter~~nat~c~ t~e :::'y ei:he~ party. (i) with w::-itten notice; cause and upon thlrty (30) c.ays prlor (ii) without ca~se, upon ninety (?Q; days pr~~= w:-it.t.en notice. (e) Lease 0:- purchase and mor:;age a ~at, Lets Qr other =es~dential qua=ters for manageme~t a~d maintena~ce personnel. All rental or debt service paid :::'y the Association pursuant to such lease agreement or mortgage shall be a gene~al Common Expense; (f) Exe~cise the ir=evoca~le richt tc ha.?e access --- each Lot f=om t.ime to time during reasonable hours as may be necessary for the maintenance, =epai= cr =~Flac=ment of a~y cf the Common Eleme~ts the~ein or ac~essi=l= therefrom, cr at any time f~r making emergency =epai=s therein necessary to ~revent damage to the Common Slements or ~o another Sot O~ Lots and, wi~hout lim~~ing the gene=a~ity of the fcregoi~g, to exercise the irrevocable right to have ac~eS3, by means of ent~=ing any area o~ each Lot O~ the garage a:1Qcated to eac~ Lot ccntaining any me~e~i~g ~evices w~ich =2la~= to utility services prc7idec tc a~y Commen Sl~me~~s c= to a~y other Lot for the 9urpcse of r~adi~g; =e?airi~g maintai~ing and re?lacing the mete= a~a heati~; equipme~t. if a~y, located therein; (g) Determine what shall constit~te Ccmmcn Ex?e~ses recuired for the affairs of the Association, which shall i~clude all ordina1:'"1J 0:- ext.:-ao::-dina::-"v" and ne-::essa::-"J' excenses ... ... .. - fo~ the ~ge=a~io? and the =epai~, ~ep~aceme~~~~n~ _ ma~~t~na!1ce C~ tne ~ea~ ~s~a~e, a~d tne ~sta=~~snment c: a =~se=7e :or Eu~u=e ~e?ai~: r~?lacement and mainte~~nce ~~ :~~se ?c~~ions of t~e Ccmmc~ ~leme~ts ~hi~~ ~~sc ~e =~9ai=~d, reol3.ced , . . ~= rnalnta~~ec 8n a ,....,Q-~---,..- -..1---'...1'-'"-- basis; (:: ) Le'!r,/ ==..,~ :::::'::"ec':. ~~e C~mmc~ ::::c?e::.s~s - , ' ~=Gm ::.~e :.....=:: O'-N'r..ers; a~~ desi;nat~ 5ig~a:~=~es =~q~i==~ ~~e=~ ," , ~ ;.. J ., . .., - Qoen ~a~K aCC8~~:S ~~ =e~a~: 8 :;-~e .\sscci3.:.:.=r: , . (j) Obtain insurance fo~ the Planned Community Dursuant to the provisions or the Decla~ation; and (k) Dedicate or transfer easements for public utilities O~ othe= public pu~poses consistent with the in~ended use or the Common Elements cve= a~y pa=t 0: t~e Common ~lements to any gove~nmental subdivision or public agency or public utility. Section S. General Duties. In additio~ to and with6ut limitation of the powers and duties assigned to the Board of Directors elsewhere herein, by the Declaration cr by the Act, it shall be the duty of the 3oa=c of Directo~s to: (a) Contract for labor and materials needed to ma~~~a~n, r~pa~= and replace the C~mmon Elements, pay fo= insurance, utilities and other expenses of :)pe~ating t~e Common Elements and of performing the other duties of the Association as provided by law, the Declaration or herein, and assess the costs thereof against the me~ers of the Association in the manner provided for by the Ac~, herein and in the Decla~ation. The Soard shall include in the mcnthly assessme~ts such amount as is necessa=y to accumulate an adequate rese=ve fer the maintenance, ~=ca~~ and =eplacement of those Common Elemencs thac must be =e91aced! repaired or maincained on a pe~iodic basis, a~c may accumulate an additional rese~ve f=om time to time in a~ticipation or ~xt~ac=d~~a=y C~mmon 2x?ens~s. (b) Caus::o be kept detail:c, ~cc~=a:e =ec8=ds ~~ c~=o~clogical c~de=, of the =e=eipts a~d ex?endi~~=~5 affecting the Ccmmon Ele~ents, sp9cifying a~c i:emi=ins ~h~ maint=~ance repai= and r~~lacemen~ ex?e~s~s of the Common Slements and any othe= expenses incurred. 3uch recc=ds and the v~uchers autho=izing the pajments shall be availa~l~ f~r examination by the Lot Owners du=ing ~Qrmal business hours (c) __ copy of notice of Lot Owne= ... .... . :CC:.1....:..cw:.::g: ?=epa=2 8~ cause to be p=~9ared a~ an~ual =e9o=~, which shall be ?=ovided to each Lot Owne= wi~h :he each annual meeting and shall be available tc each at the annual meeting, showing th~ financ~al the Association, a~d c~~ca~~~~g ~t a m~~~~um ~he a:fairs of ti) A stateme~c of any capital expendi~u~95 9x=ess 0: :wc pe~=en~ (2%~ of t~e ~~==~~: budget == 35,000.00, ~h~c~ever is g~~aC2=, ap;~oved by ~he ~ssociatic~ :8= the cur=e~c fi5cal y~a= 0= s~c=ee~ing ::wc (2) fiscal yea.=s; (ii) A statement of the bala:1c~ o_~ a1"'1~' .,....c~.:l.,......O :"""'1""'_ - ....1 ",_::;"--'~- - replacement fund and any portion of the fund designated by the Boa~d fc~ a~y specified project; (iii) ..~ copy expenses for the balance sheet as of the stateme~t of =evenues a~c Association's last fiscal yea= and ~ of the end or said fiscal VQ~r' .. ___ r (iv) A statement of the status of any penc~ng litigation or judgments in which the Association is a party; (v) A statement or the ~~suranc~ ccverage provided by the Associatic~; and (vi) A statement or t~e t~tal past due assessments on all individual Units, c~=~e~t as cE not more than 50 days prior to the date of the meeting. (d) Furnish or cause to be furnished a certi:icate in accordance with Section 5153.4-l07(b) or toe Act. The Boare 0: Directors shall have the pcw== to estatlish and ccllect a :ee for such ce=t~ficates, whic~ fee shall be in an a~ou~t =eascnably relat.ed to the costs incur=ed by t~e Assoc~atic~ i~ furnishing such certif~cate. Any membe~ of the Association shall have the ~ight, upon ~~ascnable ~otice to the ~reasurerf to =eview the aCCCU~~2 a~d fina~cial =ec~=ds of the A5saciatic~. I: the Association do~s ~ot ~:=ct to include an audi~ as ~ ~a=~ ~f the Common 2x~e~ses, one or mere members may call fer an au~~t of tt.= affai=s ~: the Asscciation by w=itten notise to the ?=~side~t. :f the a~d~: shall disclose e==or5 of three percent (3%) c= ;=eacer ~~ any figur~s contained in the most recent s~atements issued by the Board, the Association shall bear the sxpense c: the audit. no such e~rcr oE three percent (3%) cr greater 3hall be es~ablished by the audit, the membe= or membe~2 ==q~esting tne audit shall bea= the enti== expense ~he~=of, w~ich shall ~e a lien upon their ~nd~vidual Lots until paid, 3~C~~8~ ~. Limi=a__ic~ of A~t~8-i:v. .~,yt~i~g he~~in ~= ~n ~~e ~esla=ati~~ t~ ~~e c~~t~a~y ~cthi~~scand~~g, unless sp~ci:ically au~~c=i=ed he=:~~ s= ~~ ~~e Decl~=~~ic~, t~e 3~a~~ of Si=ec~Qrs sha~l hav~ no a~:hc=i~y, ~x==9t as may spec~::ca~lY be ;=a~=~d by .~~e majority (or such ~ighe= ~u~ber as may at::.e='..;:.se . ... . .. =e re~u:=ec ~e=~u~ce=, by t~e A~~ c= ~y t~e by ;-=cxy Dec~a=a~:.~~) of ~~e members ~=~sen~ i~ person ~ee~~~g :~e=~of, ~~ do any ~: :~e Eo:l~wing: :ir====rs may ac=ept any ~ot su~=~nde=2d ~-J ;,a} ?'..:.r::hase a-.. ~..j , -- .....,......-- e;c:e:: : :ha:. t:,.'2 3Ca.== -- '- f~!" ';:-::;a:~ assessments anc may ~~==~ase a ~=: ~: ~ny sa ~ held - ? - pu=su~nt to foreclosure for unpaid assessments p=ovided that the Boa=d of Directors shall not, unless authorized by the m' b" t 'f l' , emDe~s, ~a, a any sucn orec_osure sa~e, any amount lTI excess of the tota~ of t~e delinquent assessment on account of which the fo~eclosu=~ sale is being held, any interest t.h_ereon and othe= c~sts :-elated ther~to which are I Dt.:.rS~.la:1~ to the Decla~ation, the Act and he~eunder, collectible f~8m the Lot Owner of such Lot. (0) Levy o~ assess as a Common Exoense the cost of a~v capital imp~ovement o~ acquisition, oth~~ than the reoair o~ re91acement of an exis~ins pert ion of the Real Es~at= ~n~ess spec~fically authorized by not less than sixty-seve~ pe=ce~~ (67%) of the total vcting ?ower of the Asscciation. Section 7. Resicnation. A Director of the Associa~~on may ~esicrn at any time bv qivinc written notice to the 30ar~ of Di~ector~, such resignatlo~ to take effect at the time of recei?t of such notice or at any later date o~ time specified therein. Unless otherwise specified therein, acceptance of a resignation shall not be necessary ta make it effe~tive. Sectio~ Q Vaca~cv. A vaca~cy i~ the 3oar= of Di~e~c'~=s caused by ~esignationl deathl disqualification, .~emcval C~ a~y inability to act shall ~e filled by che Soari 0: Direccors a~d such action shall be valid notwithstanding the fact that the number or Di=ectors then ~~ office is less than ~he number specified herein. Section 9. Remov~l. Any D~=estc= 0= --- ~i=ec~o== except the members 0: the :~=st 3card c: Di=ect~=S, ~ay be removed at any time with c= without cause ~y a maj~ri~y v~:e or - Quorum or the Owaers at a~v an~ual C~ soec~al me=tina of ~~~ Association. A Director shall be autom~tically =emo;ed wi~h~~t a meeting or other action of the Owners on the da~e of clcs~~g c: any sale or transfer of his Lot 0= on the date cf transfer c: possession thereof in connection with any such sale o~ t~ans~er whichever occu=s earlier. Section 10. Recular Meeti~c. The regula= annual meeting of the 3oa=~ of Di=~ctors shall be held wi~hcut ~o~i=e at ~~~ olace, and i~mediatelv ~=llowinc che ad~c~=~ment of ~he ~~~~a: ~eeting of ~he membe=~ of ~he A~socia~~;~1 ~~~~=~nsac~ S~~~ business as may. progerly C8me =e:~~e tne 3carc. Sec~icn~; SaQ~i~: Meec~~cs ~~ ~~e 3oa=~ sf Di=~c~~=s. Special meetings 0= ~he 30ard 0: Dir~c~~=s shall ~e held ~~8~ w=it~=Q request cf ~he ?=~si~e~t 0= ~: a~y Ci==c~~=, sta:i~= ~~e 9u=?cs~ or 9ur?oses ~~e==o:. Ncc~=e ~E suc~ mee~ing sha~: =e ~iven =y ~ail 0= telegraph ~s eac~ =~~=C~~=, ad==~ssed ~= ~i~ 3: hi5.==5ide~ce or usual ;lace =f ~us~~e5s ac !eas~ ~~=ee 1-. ~aY3 ~e:c:-= :he --.. .......0. i ~~ wh~=~ s~c~ ~ee:i~s __ :,e he~-:'. =:","e::"":' ~., ,-.-, -:J- notice shall s~ate the time, place and pu=pose of the me~ti~g. No business other than that stated in the notice shall be transacted at said meeting without the unanimous consen= of the Directors. Sect~on ~~. Quorum and Manner ~f Actinc. Except as otherwise provided by statute, the Decla~ation O~ these Bylaws, a majority of the Directors in office at the time of any meeting 0: the Soard of Directors shall constitute a quorum for transaction of business at such meeting and the act o:-a majority of the Directors present at any such meeting at which a quorum is ?resent shall be the act of the Board of Directors. In the abse~ce of a quo~um, a majcrity of the ~i=ectors prese~t may adjou~n the meeting f~om time to time without nccice other ~han announcement at the meeting until a quo~um be had. Section 13. Waiver of Notice. Notice of a special meeting may be waived by any member of the Board of Directors writing and shall be waived by attendance at such meeting in person or by attorney. ~ ,., ..;.. ~.. Section 1~ Action Take~ Withcu~ which might be taken at a meeting of the be taken without a meeting if authorized signed by all of the Direc~ors. .". Meet i na. ;'~~:.-' act :..on 3oa~d of Di=ect~rs may in a writi~c or w~it.i~as Section '5. F~delitv Sends. The Board of DirectQrs shall ==GUi~e that all officers, directQrs, employ~es and ~=prese~ta:iv~s or the Association, ~nd ~ll cff~ce=s, emolov~es ~nd ~ge~ts of a~y management agent emplcy~d =y ~~e Asscc~at~~n, handli~c O~ ~~socnsi~l= fo~ the AS5cciat~cn =~nds shall :~=~ist "d"'r.'u-~;;; ~~"::el;:''' '-onc'- S"c" f;C''''';~v :....~nc.s ",,,,,'1 '-,,,, ;~ ",u,-" __ ---:i c::.___ _.;..".... .J..'-i _ ;:,. 1.,.4.... _.... ___...._.. -~'- -....--- -- -'-.. - '-0.'- amount as the Board of Di=ec=ors deems approp=iat~ but ~~t less than =equired by the Act or the Declaration. Such bends sha~~ name the Association as an obligee, shall conta~n waiver= c: defenses based on exclusion of persons serving without comoensation a~d shall orovide tha~ thev may not be cancele~ 0= sub~tantially modified (including cancellation =~r ~on~ayme~t of premium) without at least 10 days' p=io= written notice to tne Association and each holder of a first mortgage on any Lot. The ?remi~ms o~ such bonds shall be a Common ~x?ense. Sectio~ 16. Ccmoensa~icn. No J~=~c~c~ shal: =9C~:~;~ c8mge~saticn far a~y se=vice he may ==nde~ in his capac~~y as a me~be= c: the 3oa=d af Di=ec~o~s unl~ss suc~ c8mge~sa~icn i3 app==ved at a meet~ng of the membe=s. ~cw9ve=r 3ny Di=~~=== ~a~ be !"~i.in:::t.:.=3ed. ::y =escl'..1tic:'. c= t~e 3ca== c:f D:.=,=c~==s r :sr his ac~ual ex?e~ses ~ncu==ed i~ the ~e=:~r~an~e o~ ~~5 d~~~=s ~2 a Di=~c:.:;=. ;'.?TICL=: IV O??ICERS .~JD T~EIR DUTI~S S~~t:on 1. O~=~ce=5. The office~s of the Associat~cn shall ~e a ?=esident, a Secreta=v and a T=e~su=~~ and such ass~ ~~::I.nt ~~ ol-}-,~- ,....~-F.; ,-o~~ ;::0:::::: t~e 30a""""':; ,....;: f"'I~ -~...-~.....-s ma',' ____.. ~_ \-a..___ ......______.... '-"'-'..... _..... -.I..... >...1....._--'-'-'....... ,/ dQs;~~a~~ ~ac'n o~:;...-o.,.... ~~;::11.' 0' 0 soloc-o~ hV ~ m-J'o-.;~~/.ro~~ -- _ ...'-4.. __. ..... .. _______ .........__ __ __ _ __.......... - Cl. .:.,...;..\""Y , ~_ v.:.. the Boa=d of Directors. One pe~san may hold~the office~and pe~- ro=m the duties of any two of said officers; provided, howeve~, that the same person shall not at the same time hold the offices of p=esident and Se=r~tary. The President shall be selected from among the Beard 0: Di=e~tors. Each offi~e= shall cont~n~e i~ office ".,.., to ; : . -......--- . (al The ~exc annual meeting of the Soard and thereafter until a successor is elected; or (b) He shall resign and his resignation shall have become effective; or ( ::) (o::-cvided D.:.,...,:::),,-...-_.... ____'-...J._:=: He s~a~: no lQ~ge= be a me~~be= of the Ass~ci~~icn that officers selested by the :~=3t Beard of need ~ct =e membe~5 of the Asscciat~Qc\; c= "\ ~ :J. I He sna~~ be removed as hereinafter provided. Vacant offices shall be filled by the 30a~d, Sec,:i()n Remc..."'a.1 Q~ Offi(:e:-s. Ucen ar.. - - ' a::: .:. =:-:;0.:: l. ~7-= 'lOC~ G! a majority ~t t~e mem~ers o~ ~~e 3ca=~; ~~y C~~~~== ~a~ be remcved, wi~h or wi:hout cause, and ~is s~~~essC= eles=ed at any =eg~l~r meeting of ~he 3carc.of Di=~ctors, cr at any =p~si~l meeting of the Board cf Direc~o~s called fer thac 9u=pose. Section 3. Duties of Officers. The officers shall hav~ the duties and =es~onsibilities ~crmally per~airri~g to thei= =es?ectiv~ offices ~ogether with such spe~ifi~ duties as may be sgecifi~d.by the Ar~icles of Incor?cration, these 3yl~ws or the 30ard of Di~ec~ors. The President shall preside ove= the meetings ~f the 30ard ~f Di=ectors a~d of the Associacicn of Lc~ Owners, shall have ~:i o~ the general ;owers ~nd duti~s ~h~=h a=~ ncr~ally v~s~:d i~ ~he c:::ce ~: ?=es~=ent ~: ~ ~~r?c=~c~~n anc sha~l have ~~e power t~ exec~te co~c=ac=s an~ s~mila= docume~cs ~n =eha:: 0: the Ass~ciation. The s~~=~ta=y 3nal: keep :he mi~~:= =cok of the ~ssc~iati8n ~he=~~~ m~~u~es of al~ meet~~gs a~d a:: =~sc:~tio~s and 9=oceedi~gs ~: ~~e me~be=s a~d ~: :~e 3oa~G cf :~r~cto=s shal: ~e =ec~=~ed! and 5ha~: kee? a r~cc=d ~f t~e ~ame a~= ma~li~s add=~ss of ~ac~ ~C~ CW~~=, a~d ~he ~o~ ~= LuCs ~~ ~h~=~ he has ~~ ~~c:=es= a~c s~all S~V~ a:l ~oc:=es ~equi=ed =y ~he A=~i=:~s cf :~cc=?=~~~i~n c: ~~e Assccia~io~, :hese 3yl~ws, ~~e 2~~~~=3:i~~ c= ~~e ~=:. ~~e ~=~as~=e= s~a:: kee? the financial records and books of account 0: che Association. The Treasure~ shall have custocy of all intan;ible ?roperty of the Association, includin; funds, secu~:ties and evidences of indebtecness. The T~easurer shall deDosit all moneys and other valuable effects in the name of 0= t~ the c~edit of the Associat:on in such depos:tor:es as may be des:gnaced by the Board of Directors and shall disburse the funds of the Association as ordered by the Board of Directors and shall perform all other duties incident to the office of T~easurer. He shall furnish upon request of any Lot Owner a statement as to the current account of the Lot Owner UDon the assessment rolls of the Association. Officers shall se~ve-without compensation except for ~eimbu=sement for out-cr-Docket ex~enses i~cur=ed i~ e~ pe~formance of thei~ duties. .If des:r;d by the Board, admin~strative tasks o~ ~he office=~ may be performed by a manag~ng agent selectee ~y the Boare. .~R.TICLE V OPE~~TION O? THE PROPERTY Section 1. 3udaet: ~evv. Th~ 3oa~d cf Di=ectc=s shall f=om time to time, and at least annually in ad7ance or the beginn~ng of the Association's fiscal yea=, pre?are a b~dget of Common Expenses fo~ the Assoc:ation and shall allocate, assess and lev! such Common Expenses among the Lot Owners in accordance with the Act and the Decla~ation. Upon the vote 0: the Board of Di=ectors ado9ti~g a resolution which sets forth the budget of C~mmcn Expenses and the allocation tne=eof ~o the Lot Owne~s, ~he amoun~ so alloca:ed to the Lot Owners of each Lot shall, without f~rther resolution by the Soard of Ci~=cto=s, be l~vi~d as the a~nual assessment agai~st such Lot, payable in equal mQnchly i~stallme~ts due on the first day of each mcnt~ durins ~he pe=iod ccve~ed by the Budget, without further ~esclution by the 3oa~d oE Directo=s. The Common EXDe~ses shall include those Comma~ Exoenses set forth in the-Declaration and these Bvlaws and mav include such other amounts as the 30a~d of Direct;rs may deem" D~ooe= :or the ooe=ation and maintenance of the PrODert'l and as pe=~itted by the-Act and all laws amendatory the~eof and supplementary thereto, provided, however, that the assessment :or Common ~XDenses shall include an adeGuate =eserve fund for ma'n~~na~.cQ ~Q~a~r ana~ ~o~1acomQ~~ ~~ ~~oso C~mm~n ~;QmQnM~ ~~a~ ..:.... i.._.. .... _, ..._::'...._ .. __~_ _, __....\.. ......._ '-...I. _ ~ I ....,.. _..._ _J...\.-.... _~ _ must ~e ==?laced on ~ pe=iodic basis, a~d shall, when ?~acticab~=, be payable i~ =~gula= installments. Cont=ibu~iccs t8 a~y =ese=7e funds established ~y the Associat~on may not be ~i~~d=aw~ ~y any Lot Owne=. T~e 3oa=d ~f Directo=s shall advise al: Let Owne~5 in w=~ting p~i=r ~~ t~e beg~~nins c: ~he ~e=i~c c~ve=ed ~y che budget as ~o t~e amou~c of the monthly aS5essme~= ?ayable by each of them, a~d shall, ~?cn =equest by ~he Sc~ Qwne=, :u=nish copi:s cf ~ach ~udget =~ ~hich suc~ C8mmcn 2x?enses and the assessme~t a=e =ased ~o such Let Owne~ a~d t~ ~~s ?i~s~ ~ort~agee. The ~~ta: of a~y budge: sha~l be :~ :~e amount of the estimated Comm8n Exoenses for the Deriod c:)vered thereby, including a reasonable allowance for co~tingencies and reserves, less the amounts of any unneeded Common Expense account balances exiscing f~om the previous pe~iod's budget, and less any estimated oavments to be received bv the Association f~om rental, licensing or" other payments for the"purpose of defraying the costs of the use of the Common Elements. If a budget is not made by the Board 0: Directors as required, a monthly assessment in the amount required by the last prior budget shall be due upon each monthly assessment payment date until changed by a new budget. In the event an annual o~ other budget proves to be iasufficient, 0= ~n the event of extraordinary or unforese~n Common Expenses, the budget and monthly assessments based thereon may be amended, or a special assessment levied, at any time by the 30ard of Directors. &~y special assessment shall be assessed against the Lac Owners, shall be a lien on the Lots and shall be enforceable in the same manner as the monthly assessments, Special assessments shall be payable in installments or lump sum, all as designated by the Board of Directors. Section 2. Pavment of Common Exoenses, All Owners shall be obligated to pay the Common Ex?enses assessed and levied bv the 30ard of Di=ec~ors 9u=suant to Section 1 of this Article v. &~ Owner may not avoid assessment for Common Expenses by failing or waiving the right to use or enjoyment of the Common Elements. Monthly assessments shall be due as p~ovided in Section 1 of this Article V and special assessment3 shall be du~ when designated by the Board of Directors, ~ny mortgagee ac~ui=ing a first mortgage ince=est fr8m any Owner cf a Let ~nd its ap9u=te~ant undivided ~nte=est i~ Common ~lements may, as a condicicn of :he loan, i~clude in t~e mcrtgas~ ncte or deed ~ =equi=emen~ that the mortgagor, upon exe=u~ion of the mo~tgage deed, make a monthly deposit with che mo=tgage~ of an amaunt each mQnth sufficient to nav when du~ and cavable all Common Ex~ense3 attributable-to that-L~t. The mcr~cacre~~ote or deed may further provide that a default in making su~h-deposit shall be a defa~lt under the terms of the mortgage deed. In the evenc that mortgagee collects the monthly installments, such mo==gagee shall remit the installments monthly on a cur~ent basis to the Association. 5ectic~ 3. Assessme~t ~~l~. 7~e assessments 3ga~~sc 3~~ Owne=s shall =e se~ forth upon a r~~l cf ~~e Lots ~hich shal~ =e ava~lable ~~ the office of the Assoc~a:~cn Q~ of a~y managing age~t ==ta~~~d by the Associati~~ for ~ns?ec~icn at ~ll =easona~le :~mes by Owners or their duly a~thcri3ed re9r=senta~ives. Such rol~ shall i~di=ate f~r each Lot the ~am~ anc address c: t~e Owne= or Own~=s, the assessments ~~= ~ll pu=poses, and the amoun~s Qf a:l assessmen~s ?aic and ~n?aid. Se~~i~~ 4. De:au~= ~~ ?~'nne~: ~: C~mmo~ 2x~~~ses. ~ ~~e =ve~~ any OW~~= does ~cc mak~ ~a:me~: ~f a C~mmo~ Sxpe~se -14- assessment on or before the date when due, such Owner shall be obligated to pay interest on such assessment from the date due at the rate specified from time to time by the Boa~d 0: Directors which shall not exceed the hichest rate or interest which mav be charged thereon pursuant to eIther the Act or the laws-of th~ State of Minnesota relative to usury. In addition, such Owne~ shall be oblicated to oav all eXDenses, includinc reasonable attorneys' fees incurred"by the Board in any proceeding brought to collect any such unpaid assessment, whether or not an action has been commenced with respect thereto, The right of a Lot Owner to pay the annual assessment in monthly installments is hereby made conditional on the prompt payment when due of such monthly installments. In the event of a default in the prompt paj~ent or the monthly installments, the 30ard of Directors may, by written notice given to the defaulting Owner, accelerate the entire unpaid portion or the annual assessment, whereupon the same shall become immediately due and payable. Additionally, the Board of Directors shall have the right to withhold services from any defaulting Owner. The Board of Directors shall have the right and duty to attempt to recover all assessments for Common Expenses, together with interest thereon and the expenses or the proceeding, including reasonable at~orneys' fees, in a~ action to recover the same brought against an Owne~, by fc~eclosure of ~h: lien on a Lot pursuant to the Act, any statute amendatory thereo: O~ sUP91ementa=y thereto, or by another remedy available unde= the Act or hereunde~, Section 5. Recards. The Soa~d Qf Di=ec~ors shall ca~se to be kept at ~he registe~ed office of the Association or at suc~ 0ther ylace as the Eeard of DirectGrs may determine, records c: the ac:io~s of the Board of Di~ectors, minutes c: the ~eet~~gs 0: :he Soard of Directors, mi~u~es of the meet~~gs of t~e M~m~e~s ~f the Associationt names of t~e Lot Ow~e~s and names of any Fi=s~ Mortgagees who have requested the notice of default described in the Declaration and the Lot o~ which such Fi=5~ MQ~tgagee holc3 a mortgage, and detailed and accurate reco=ds, in chronological orde~t of the receipts a~d ex?enditu=es affecti~g the C~mmon ~lements. S~c~ records shall be available f~r exami~ation by ~he Owners or Mortgagees at convenient hours of weekdays. Sepa=ate accounts shall be maintained ror each Lot setting ro=th the amount 8f the assessments against the Lot, the date whe~ cue, :~e amount 9a~d ~he=ecn and the balance ~~maining unpaid. ~~TICL~ V! A~ENDMENT TO 3Yh~WS ~- ~~ :, These 3ylaws may ~e amended cnly ~n ~he same ~~e same ex:e~: as c~e Jecla=at~c~. manne= a~d Sect:~n -15- '. JlRTICLE VI I INDEMNI:ICATION 0: OFFICE~S JI~D DIRSCTO~S Sese ion 1. The Association shall indemnify and hold ha=mle~s eve=y Di=ector and officer, his heirs, executors and administ~ators, against all loss, cost, judgment and exoense, including attorneys' fees, which may be imDosed ucon or- reasonably incurred by him in connection with o~ arisinG out of the defense or settlement of any claim, action, suit or- proceeding to which he may be made a party by reason of his being or haying been a director or officer of the Association whether or not he is an officer or di=ector at the time of incur=inc such loss, cost, judgment or ex?ense, exce?t as to matte~s as to-~hich he shall be finally adjudged in such action, suit o~ proceeding to have been guilty of willful or fraudulent conduct det~imental to the best interests of the Association. In the event of a settlement, indemnification shall be provided only in connection with such matters covered by the settlement as to which the Boa~d of Directors has agreed on behalf of the Association that the person to be indemnified has not been guilty of willful or fraudulent conduct detrimental to the best inte~ests of the Association in the performance of his duty as such di~ector or officer in r~lation to the matter i~volved. The foregoing ri;hts shall not be exclusive of othe~ rights to which such directc~ or officer may be entitled. All liability, loss, damage, costs and ex?enses incurred or suffe~ed by the Association by reason or arising out of or in connection with the foregoing indemni:i~ation provisions shall be t=eated and handled by t~e Association as a Common Expense, Nothing in this Section shall be deemed t~ cb~igate the AssociatiQn to indemnify any Owner whc is or has been a direcccr 0= officer of the Association! with res?ect to any duties or obligations assumed or damage or liabilities incurred by him solely in his capacity as an Owner. A.RTICLE VIII MISC3LLlI.NSOUS Sec~icn 1. Notices. All notices required hereunde~ to be given t~ the Association or the 3oa=d of Directors shall be sent by U.S. mail t~ the 3card of Di=ectcrs at the office or the Associati=n ~r to such oth~r add=~ss as the Board of Dir=ctc=s may he=~afte~ designat~ f=~m t~me to ti~e by w~itten noti=e ;iv~~ in the ma~ne= hereinafter 9=esc=ibed. All notices to any Lac Owner Memb~=, ~= Occupant en=itled :c any nctice, shall be se~~ ~y U.S. mail tQ his Lee add==ss ~= to such cc~e= address as ~ay ~~ ~Qs~--a-~~ ~v h~m ;~ w-~t~~cr ~-~m -imQ ~o ~;mo ~o ~hQ ___ '-"'_. _':;!...J. ___..,.. ...... -:--....1. _ _ __..."';" ___. "-_. __.... __ _ _... '- _....:- A3soc~at~on. All not~=es ~~ ?~rst Mc=~~agees or wots snall ~e sent by U.S. mail to t~ei= =esgec:i~e addresses as desig~ated ~~. ~hem f=~m =i~e =0 time in w~i~ing :~ ~~e A3socia~ion. All ~otices shal~ be dee~ed tc have ~e~~ =:V9~ when de~osi:ed i~ :~e -16- . . U.S. mail postage prepaid, exceDt notices of chancre of address, which shall be deemed to have b~en given when rec~ived. section 2, Invaliditv. The invalidity of any part of these Bylaws shall noc impair or affect in any manner the validity, enforceability or effect of the balance of these Bylaws. Section 3. only as a matter define, limit or or: any provision Caotions. The caotions herein are inserted of convenience and for reference and in no way describe the scope of these Bylaws or the intent hereof. Section 4, Waiver. No restriction, condition, obligation or provision contained in these Bylaws shall be deemed to have been abrogated or waived ~y reason of any failure to enforce the same, irrespective of the number of violations or breaches thereof which may occur. ,Section 5. have no corporate No Coroorate Seal. seal. The Association shall Section 6. Election Under Internal Revenue Code, The Board shall make and file all elections and documents requi~~d pursuant to the Internal Revenue Code, and any other applicaSle statute or regulation, in order to exempt from taxation, insofar as possible, the income or the Association consisting of assessments paid by ~ot Owners. Section I , Association shall ?iscal Y~a~. The fiscal yea~ of the be as de~e=mined by the 30arc of Di=ec~c=s. Section 8. Cor.flic':.s Arnone Doc:lments. I~ the even:. .~f any conflict among the provisions of the Act, the Decla~ation, these Bylaws of the Association or any Rules and Regulatio~3 adopted by the Association, the documents shall control in t~e following order of priority: a. the .~ct; b. the Declaration; c. these Bylaws; and d. the Rules and Regulations. Sect~on 9. I~te~~~etaticn. As ap9=~9=iate, ~ach ~efe=ence to a masc~line ~~onoun sha~: i~clude the femi~ine and nQ'u--a1 ~~onoun ~~d Qac~ ~o:o-O~~Q ~~ a s;nc'u'a- --~noun s'n~'1 .. __ '__ ..... w.... J. .L _..... __ ..... --....---...1.-- '-..... -... - - ....-- . --- inc~ude the multiol~ oroncun and v~ce ve=sa~ ~xceot as oche=wise sp~i:ie~ in thes~ 3yiaws, ~~e ~e~~s used i~ t~ese 3ylaws whic~ -17- are defined in the Declaration or the Act shall have the same meaning as they have in the Declaration or the Act. The undersigned hereby certify that the foregoing Bylaws were adopted as the Bylaws of Sunridge Townhomes Association, Inc., a non-profit corporation under the laws of the state of Minnesota, by action of the Board of Directors at the first meeting thereof, effective this Day of Secretary -18-