HomeMy WebLinkAboutCC June 1, 1999
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CITY of ANDOVER
1685 CROSSTOWN BOULEVARD NW, . ANDOVER, MINNESOTA 55304 . (612) 755-5100
Regular City Council Agenda - Tuesday, June 1, 1999
agenda
Call to Order
Resident Forum
Agenda Approval
Consent Agenda
Approval of Minutes
Bookmark
Name
minutes
Discussion Items
1. Variance!l297 - 142nd Avenue NW/Dan DeKok
2. Amended Special Use PermitINorthem Natural Gasrrime Extension
3. Amend Ordinance No.8, Sections 4.30 & 7.03, Therapeutic Massage
4. Amend Ordinance No. 110, Therapeutic Massage
dekok
nng
ord8
ordllO
Non-Discussion/Consent Items
5. Approve Variance!l259 - 153rd Avenue NWlBeth A. Haverly-Mestrich
6. Approve Final PlatIFox Hollow/Gor-em, LLC
7. Approve Promotion/John Hinzman/City Planner
8. Personnel Policy Modifications
9. Y2K Computer Update
10. Approve Finance Intern
11. Approve Garbage Hauler's Licenses
12. Approve Temporary Non-Intoxicating Liquor License/Fun FestlLions Club
13. Approve No Parking Resolution/Fox Hollow
. 14. Approve Feasibility Report/99-19/3580 - 144th Ave NW/SS-WM
. 15. Approve Feasibility Report/99-20!l3530 Hanson Blvd NW/WM
16. Order Plans & Specs/99-211Sunshine Park Shelter & Bituminous Trails Improvement
17. Approve Plans & Specs/98-27/Fox Hollow
18. Approve Hiring of Engineering Tech IV
19. Authorize Purchase of Generator
20. Authorize Purchase of Fuel Pump
21. Approve Purchase of PIPE WORKS/Arc View Software
22. Approve Quotes/Storm Sewer Extension/97-8/Chesterton Commons
23. Hawkridge Park Well/99-2
haverly
fpfoxholl
hinzman
policy
y2k
intern
garbage
liquor
no park
appr9919
appr9920
ord9921
appr9827
engtech4
generator
fuel pump
software
appr978
disc992
Mayor/Council Input
Payment of Claims
Adjournment
C/1Y OF ANDOVER
REQUEST FOR COUNCIL ACTION
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DATE: June 1, 1999
AGENDA SECTION
ORIGINATING DEPARTMENT
Approval of Minutes
City ~'erk
U.u-
ITEM NO.
Approval of Minutes
The City Council is requested to approve the following minutes:
May 18, 1999
Regular Meeting
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
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DATE: June L 1999
AGENDA SECTION
ORIGINATING DEPARTMENT
Discussion
Planning
Jeff Johnson
ITEM NO.
Variance
Placement of Shed Encroaching into Sideyard Setback from Street
1297 142nd Avenue NW
l:n and Kamala DeKok
Request
The City Council is asked to review the variance request of Dan and Kamala DeKok to allow for the
placement of a shed to encroach twenty-three and one-half (23 1/2) feet into the thirty-five (35) foot
sideyard setback from the street on the property located at 1297 I 42nd Avenue NW.
Plannin!! and Zonin!! Commission Recommendation
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The Planning and Zoning Commission met on May I I, 1999 and recommends to the City Council
approval of said variance request unanimously (5-0).
The property owner is finding it difficult to place the shed on the property and comply with all setbacks
due to the fact that their swimming pool encompasses the majority of the buildable area in the rear yard.
Staff placement of this request as a discussion item is based on the fact the hardship or difficulties were
created by the property owner (to construct a swimming pool utilizing the majority of the buildable area)
and the fact that no variances to this provision of the Zoning Ordinance have been granted in the past.
As stated in Ordinance No.8, Section 5.04 - Variances and Appeals, a hardship shall be present when a
variance is granted. The hardship or difficulty must have to do with the characteristics of the land and
not the property owner.
Attachments
Planning and Zoning Commission Staff Report
Planning and Zoning Commission Meeting Minutes
Variance Request Application Materials
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CITY OF ANDOVER
REQUEST FOR PLANNING COMMISSION ACTION
DATE May 11.1999
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AGENDA ITEM ORIGINATING DEPARTMENT APPROVED FOR
AGENDA
6. Variance - Shed Encroaching into
Sideyard Setback from Street Planning
1297 1 42nd Avenue NW BY: Jeff Johnson BY:
..-au au\.<
REOUEST
The Planning and Zoning Commission is asked to review the variance request of Dan and
Kamala DeKok to allow for the placement of a shed to encroach into the thirty-five (35)
foot sideyard setback from the street on the property located at 1297 142nd Avenue NW,
legally described as Lot 2, Block 2, Creekview Crossing.
The property is zoned R-4, Single Family Urban.
\ APPLICABLE ORDINANCES
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Ordinance No.8. Section 6.02 - Minimum Lot Reauirements.
Ordinance No 8, Section 6.02 establishes the minimum lot requirements. This Section
requires a thirty five (35) foot sideyard setback from the street in an R-4, Single Family
Urban Zoning District.
Ordinance No.8. Section 5.04 - Variances.
Ordinance No.8, Section 5.04 establishes the variance process. Variances may be
granted where there are practical difficulties or unnecessary hardships in any way of
carrying out the strict letter ofthe provisions of the Zoning Ordinance. The hardships or
difficulties must have to do with the characteristics of the land and not the property
owner.
GENERALBACKGOUND
The applicant is requesting the variance to place a ten (10) x ten (10) = 100 square foot
shed that will encroach twenty-three and one-half (23 1/2) feet into the thirty-five (35)
foot sideyard setback from the street. The applicant has submitted a sketch of the
\ property which indicates the proposed location of the shed.
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Page Two
Variance (99-05)
DeKok
1297 142nd Avenue NW
The applicant constructed a swimming pool in the rear yard in the summer of 1998. The
applicant is finding difficulties to meet the required setbacks because the pool
encompasses the majority of the buildable area. The applicant has indicated in the
application that he needs the extra storage space to properly store and secure pool
chemicals on the property.
Historv
No variances to this provision of the ordinance have been granted.
COMMISSION OPTIONS
1.
Approval.
The Planning and Zoning Commission may recommend approval
to the City Council of said request finding that the request meets
the conditions established in Ordinance No.8, Section 5.04.
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2.
Denial.
The Planning and Zoning Commission may recommend denial to
the City Council of said request. The Commission finds that no
hardship exists due to the unique shape or topography ofthe parcel
and that the land owner would not be precluded reasonable use of
the property.
3.
Table.
The Planning and Zoning Commission may table the item pending
further information from staff or the applicant.
Resolutions for approval or denial of the variance are attached for your review.
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CITY OF ANDOVER
COUNTYOFANOKA
STATE OF MINNESOTA
RESOLUTION NO.
A RESOLUTION GRANTING THE VARIANCE REQUEST OF DAN AND
KAMALA DEKOK TO ORDINANCE NO.8, SECTION 6.02 WHICH REQUIRES A
THIRTY-FIVE (35) FOOT SIDEY ARD SETBACK FROM THE STREET AND TO
ALLOW FOR THE PLACEMENT OF A SHED TO ENCROACH TWENTY-THREE
AND ONE-HALF (23 1/2) FEET INTO THE SIDEY ARD SETBACK FROM THE
STREET ON THE PROPERTY LOCATED AT 1297 I 42ND AVENUE NW LEGALLY
DESCRIBED AS LOT 2, BLOCK 2 CREEKVIEW CROSSING.
WHEREAS, Dan and Kamala DeKok have requested a variance to Ordinance No.
8, Section 6.02 which requires a thirty-five (35) foot sideyard setback from the street to
allow the placement of a shed encroaching twenty-three and one-half (23 1/2) into the
sideyard setback from the street on the property located at 1297 142nd Avenue NW,
legally described as Lot 2, Block 2, Creekview Crossing.
WHEREAS, the Planning and Zoning Commission has reviewed the request and
\ has determined that said request meets the criteria of Ordinance No.8, Section 5.04; and
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WHEREAS, the Planning and Zoning Commission recommends to the City
Council approval of the variance request.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Andover hereby agrees with the recommendation of the Planning and Zoning
Commission and hereby approves the variance requested by Dan and Kamala DeKok to
Ordinance No.8, Section 6.02 which requires a thirty-five (35) foot sideyard setback
from the street and to allow the placement of a shed to encroach twenty-three and one-
half (23 1/2) feet into the sideyard setback from the street on the property located at 1297
I 42nd Avenue NW, legally described as Lot 2, Block 2, Creekview Crossing.
Adopted by the City Council of the City of Andover this _ day of
,1999.
ATTEST:
CITY OF ANDOVER
Victoria V olk, City Clerk
J. E. McKelvey, Mayor
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CITY OF ANDOVER
COUNTYOFANOKA
STATE OF MINNESOTA
RESOLUTION NO.
A RESOLUTION DENYING THE VARIANCE REQUEST OF DAN AND KAMALA
DEKOK FOR THE PLACEMENT OF A 10' X 10' = 100 SQUARE FOOT
ACCESSORY STRUCTURE TO ENCROACH TWENTY-THREE AND ONE-HALF
(23 1/2) FEET INTO THE THIRTY-FIVE FOOT SIDEY ARD SETBACK FROM THE
STREET (AS PER ORDINANCE NO.8, SECTION 6.02) ON THE PROPERTY
LOCATED AT 1297 142ND AVENUE NW LEGALLY DESCRIBED AS LOT 2,
BLOCK 2 CREEKVIEW CROSSING.
WHEREAS, Dan and Kamala DeKok have requested a variance to Ordinance No.
8, Section 6.02 which requires a thirty-five (35) foot sideyard setback from the street to
allow the placement of a shed encroaching twenty-three and one-half (23 1/2) into the
sideyard setback from the street on the property located at 1297 I 42nd Avenue NW,
legally described as Lot 2, Block 2, Creekview Crossing.
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WHEREAS, the Planning and Zoning Commission has reviewed the request and
has determined that said request does not meet the criteria of Ordinance No.8, Section
5.04 in the fact that no hardship exists due to the unique shape or topography of the
property which would preclude the property owner reasonable use of his /her property;
and
WHEREAS, the Planning and Zoning Commission recommends to the City
Council denial of the variance request.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Andover hereby agrees with the recommendation of the Planning and Zoning
Commission and hereby denies the variance requested by Dan and Kamala DeKok to
place a 10' x 10' = 100 square foot accessory structure to encroach twenty-three and one-
half (23 1/2) feet into the sideyard setback from the street on the property located at 1297
142nd Avenue NW, legally described as Lot 2, Block 2, Creekview Crossing.
Adopted by the City Council of the City of Andover this _ day of
,1999.
ATTEST:
CITY OF ANDOVER
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Victoria V olk, City Clerk
1. E. McKelvey, Mayor
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Regular Andover Planning and Zoning Commission AIeeting
Minutes - ,\lay 11, 1999
Page 2
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!'vIr. Johnson explained that the applicant is requesting the variance to construct a deck encroaching
three feet into the ten foot sideyard setback form the interior property line. The deck footings would
be placed seven feet from the side property line.
Mr. Johnson noted that similar variances have been granted in the past for decks that have
encroached up to three feet into the ten foot sideyard setback from the interior lot line. In most
cases, the variances that have been granted in the past have allowed more deck space in order for the
property owner to functionally utilize their deck.
Commissioner Dalien stated that it is unfortunate that the problem was not caught before the house
was built. Chairperson Ape! stated that a new ordinance is being worked on to eliminate the number
of variances that have to be issued for these situations.
Motion by DaIien, seconded by Jovanovich, to recommend to the City Council approval of said
request finding that the request meets the conditions established in Ordinance No.8 Section 5.04.
Motion carried on a 5-ayes, O-nays, 2-absent (Falk and Squires) vote.
VARIANCE (V AR 99-05) - SHED ENCROACHING INTO SIDEYARD SETBACK FROM
STREET -1297 142""D A VENUE NORTHWEST - DAN DeKOK
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!'vir. Johnson explained that the Planning and Zoning Commission is asked to review the variance
request of Dan and Kamala DeKok to allow for the placement of a shed to encroach into the thirty-
five foot sideyard setback from the street on the property located at 1297 I 42nd Avenue Northwest,
legally described as Lot 2, Block 2, Creekvie\v Crossing. The property is zoned R-4, Single Family
Urban.
Mr. Johnson stated that the applicable ordinances are:
Ordinance No.8, Section 6.02 establishes the minirnum lot requirements. This Section requires a
thirty five foot sideyard setback from the street in an R-4, Single Family Urban Zoning District.
Ordinance No.8, Section 5.04 establishes the variance process. Variances may be granted where
there are practical difficulties or unnecessary hardships in any way of carrying out the strict letter of
the provisions of the Zoning Ordinance. The hardships or difficulties must have to do with the
characteristics of the land and not the property owner.
Mr. Johnson explained that the applicant is requesting the variance to place a 10 x 10, 100 square
foot shed that will encroach twenty-three and one-half feet into the thirty-five foot sideyard setback
from the street. The applicant constructed a s....imming pool in the rear yard in the summer of 1998.
The applicant is finding difficulties to meet the required setbacks because the pool encompasses the
majority of the buildable area. The applicant has indicated in the application that he needs the extra
storage space to properly store and secure pool chemicals on the property.
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Regular Andover Planning and Zoning Commission "'leeting
lvfinutes - Afay II. 1999
Page 3
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Mr. Johnson reviewed photos of the proposed encroachment of the shed.
~1r. Johnson noted that no variances to this provision of the ordinance have been granted. The City
received one application in 1991 that was denied by the Planning and Zoning Commission and City
Council.
Commissioner Daninger questioned how big the shed was. Dan. DeKok. 1297 142nd A venue
Northwest, stated that the shed is 10 x 10. Commissioner Daninger questioned if the shed will be
used for storing chemicals only. ~1r. DeKok stated that he will keep all the pool equipment in the
shed. Mr. DeKok noted that there is no way for him to meet the setback requirement anywhere in
his yard and stated that the Mayor was at his property and had suggested the proposed location.
Chairperson Apel stated he feels that it is reasonable use of the land and with the privacy fence the
sight lines are not irnpacted, noting that the 35 foot setback was adopted for sight line purposes and
uniformity.
Commissioner Jovanovich stated that she agrees \'lith Chairperson Apel that with the privacy fence
she doesn't see the placement of the shed as being a problem.
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) Commissioner Daninger questioned if any complaints had been received. ~1r. Johnson stated that
one phone call cornplaint was received by the building inspector, but he was unaware of the nature of
the complaint.
Mr. DeKok stated that he did have one complaint, but noted that it was before the shed was moved to
the proposed location.
Mr. DeKok submitted a petition from the neighbors stating they had no problem with the location of
the shed. He also noted that the siding of the shed is vinyl that matches the house.
Commissioner Hedin asked ""hat type of base the shed is on. i\.1r. DeKok stated the shed is placed
on cement blocks up off the ground a couple of inches so it is not attached to the ground by any
means.
,"Iotion by Jovanovich, seconded by Daninger, to recommend to City Council approval of said
request finding that the request meets the conditions established in Ordinance No.8, Section 5.04.
Motion carried on a 5-ayes, O-nays, and 2-absent (Falk and Squires) vote.
PUBLIC HEARING: AMEND ORDINANCE NO.8, SECTIONS 4.30, HOME OCCUPATIONS
AND 7.03, SPECIAL USES. SAID AMENDMENT(S) WOULD ALLOW THERAPEUTIC
MASSAGE AS A HOJlIE OCCUPATION BY SPECIAL USE PERi.111T.
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This petition is in regards to the shed belonging to
Daniel and Kamala DeKok at 1297 142nd Ave. NW in Andover,
MN. The signatures below believe that the shed in the yard
at the above mentioned does not distract from the overall
appearance of the neighborhood, and believe that the shed
should be able to stay.
NAME
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,CERTIFICATE OF SURVEY
SWENSON LAND SURVEYING
827 Norwood Street
Anoka, Minnesota 55303
TELEPHONE
(612) 427-1020
RONALD J. SWENSON
REGISTERED lAND SURVEYOR
. Denotes Iron Monuments Found
o Denotes Iron Monuments Set
Scale 1 Inch equals 40 feet
Book 1\ \ Page 45
Invoice No. ' S 0\ ?
SURVEY FOR: SEMLER HOMES
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APPROVED StAMPED SURVIY
M:JSl BE ON JOB SITE '
FOR FOOTING INSPEOI
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CITY of ANDOVER
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property Address
VARIANCE REQUEST FORM
\:;)qi /f;yd Ave \ A/IA,)
Legal Description of Property:
(Fill in whichever is appropriate):
Lot ;;2 Block c2 Addition(repk\llew CI'OS'S.','1')
Plat Parcel PIN
(If metes and bounds, attach the complete legal)
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- ~eef J \ f1 ~
Description of Request It? , q <;j,~tf III fcl'l1pr or p/CJf7~r Y
/t/,'t;" (r1 ~fkti. ~l'rVI'rr/?7r'/71-. !or ~e&(r Ie, ho/1f kol
(
Specific Hardship 7h>/l'" /.~ fft<' j)ha "'/1.4;- ;jq/ ~--" Ci?//7 01/1- //?!'
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) :;)>ed anti /711"',.,1 5el-kt.-/<. Dt'II1.. "ds ,r ol1(Y hllve t\ d 5k\\ ""~(? 1'-'~~oUj-
<:1. /6(,I',/z, fJl"rr1~. Iod Of ~lU~M-I'I","':J ~1~(O>,,^\1'4\"\ a,tJ)(>); {}nn7 Ik'!:}br /J.y C..rt"S
-j;,r Sc; ('1)1 If 'r f $P' "i .. ra '-I
Section of Ordinance ~ ~{ t,,(fz.. Current Zoning 1'-
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Name of Applicant ~(\\E' \ <=\-- ~ClYY\:'\.\C<....
Address \;:}q, Ilj;::)r0 At..-.e. AJt.U
Home Phone 1-/'"5 '1-05"56 Business Phone
Signatu~~~
\\ e K~L
1d7-67~?>
Da te }'- 7 -")'''(
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Property Owner (Fee Owner)
(If different from above)
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Business Phone
C;ignature
/
Date
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VARIANCE
PAGE 2
The following information shall be submitted prior to review by the City of Andover:
1. A scaled drawing of the property and structures affected showing: scale and
north arrow; dimensions of the property and structures; front, side and rear
yard building setbacks; adjacent streets; and location and use of existing
structures within 100 feet.
2. Application Fee: Single Family
Other Requests
5 h)/~
c;lOO.OO::;
125.00
5'138'
Receipt #
Date Paid
Rev.I-07-92:d'A
5-23-94:bh
1-07-97:bh
Res. 179-91 (11-05-91)
CRITERIA FOR GRANTING A VARIANCE
In granting a variance, the City Council shall consider the advice and recommendation of
the Planning and Zoning Commission, and:
1. If the request is in keeping with the spirit and intent of this Ordinance.
2. If it finds that strict enforcement of this Ordinance will cause undue hardship
because of circumstances unique to the individual property under
consideration.
3. Ifit finds that denying the request does not deny reasonable use of the
property .
4. Economic considerations shall not constitute an undue hardship if
reasonable use of the property exists under the terms of the Ordinance.
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
,
)
,
DATE: June 1. 1999
AGENDA SECTION
ORIGINATING DEPARTMENT
Discussion
Planning
Jeff Johnson
ITEM NO.
Amend Ordinance No.8 (Zoning Ordinance),
Section 3.02 - Definitions and
Section 7.03 Special Uses
~,
Request
The City Council is asked to review and amend the Zoning Ordinance (Ordinance No.8), Sections 3.02
and 7.03. Said amendments would re-define the definition of therapeutic massage as a retail trade and
service to include an establishment that offers on and off-site massage services (Section 3.02) and would
allow a licensed therapist to conduct on-site therapeutic massage services within their private home in a
residential zoned district upon the issuance of a Special Use Permit (Section 7.03).
"
',/ Plannin!! and Zonin!! Commission Recommendation
The Planning and Zoning Commission met on May I I, 1999 and recommends to the City Council
approval of said ordinance amendments (6-0).
Attachments
Planning and Zoning Commission Meeting Minutes
Staff Report to Planning and Zoning Commission
Ordinance Amendment
Public Hearing Notice
/
Regular A.ndover Planning and Zoning Commission Jleeting
Minutes - May 11. 1999
Page 3
Mr. Johnson reviewed photos of the proposed encroachment of the shed.
!'vir. Johnson noted that no variances to this provision of the ordinance have been granted. The City
received one application in 1991 that was denied by the Planning and Zoning Commission and City
Council.
Commissioner Daninger questioned how big the shed was. Dan. DeKok. 1297 142nd Avenue
Northwest, stated that the shed is 10 x 10. Commissioner Daninger questioned if the shed will be
used for storing chemicals only. Mr. DeKok stated that he will keep all the pool equipment in the
shed. Mr. DeKok noted that there is no way for him to meet the setback requirement anywhere in
his yard and stated that the Mayor was at his property and had suggested the proposed location.
Chairperson Apel stated he feels that it is reasonable use of the land and with the privacy fence the
sight lines are not impacted, noting that the 35 foot setback was adopted for sight line purposes and
uniformity.
Commissioner Jovanovich stated that she agrees 'With Chairperson Ape! that with the privacy fence
she doesn't see the placement of the shed as being a problem.
) Commissioner Daninger questioned if any complaints had been received. Mr. Johnson stated that
one phone call cornplaint was received by the building inspector, but he was unaware of the nature of
the complaint.
Mr. DeKok stated that he did have one complaint, but noted that it was before the shed was moved to
the proposed location.
Mr. DeKok submitted a petition from the neighbors stating they had no problem with the location of
the shed. He also noted that the siding of the shed is vinyl that matches the house.
Commissioner Hedin asked \vhat type of base the shed is on. !'vir. DeKok stated the shed is placed
on cement blocks up off the ground a couple of inches so it is not attached to the ground by any
means.
J'r[otion by Jovanovich, seconded by Daninger, to recommend to City Council approval of said
request finding that the request meets the conditions established in Ordinance No.8, Section 5.04.
Motion carried on a 5-ayes, O-nays, and 2-absent (Falk and Squires) vote.
W. PUBLIC HEARING: AMEND ORDINANCE NO.8, SECTIONS 4.30, HOME OCCUPATIONS
'\. AND 7.03, SPECIAL USES. SAID AMENDMENT(S) WOULD ALLOW THERAPEUTIC
, J"IASSAGE AS A HOME OCCUPATION BY SPECIAL USE PER.i.l1IT.
"
Regular Andover Planning and Zoning Commission ,Veeting
Alinutes - May 11. 1999
Page -I
/'
t
Mr. Johnson explained that the Planning and Zoning Commission is asked to review the following
amendments to Ordinance No.8, the Zoning Ordinance.
Section 3.02 Definitions: Said amendment would re-define the definition of therapeutic massage as
a retail trade and service to include an establishment that offers on and off-site massage services.
According to the definition a therapeutic massage establishment is considered a retail trade and
service and is a permitted use in General Business (GB), Neighborhood Business(NB) and Shopping
Center (SC) zoned districts.
Section 7.03 - Special Uses: Said amendment would allow a license therapist to conduct on-site
therapeutic massage services within their private home in a residential zoned district upon issuance
of a Special Use Permit.
Section 4.30 - Home Occupations: Staffhas made no changes to this section. Mr. Johnson noted
that an on-site therapeutic massage establishment located in a residentially zoned district shall have
to comply v.ith all home occupation regulations as stated in Section 4.30. As a permitted use, a
licensed therapist may choose to have an office in their home and conduct all of their massage
services off-site as stated in Ordinance No. 110.
Mr. Johnson reviewed the information the Commission received at the last meeting.
I
,~ ~ /
Commissioner Squires arrived at 7:26 p.m.
J}[otion by Hedin, seconded by Jovanovich, to open the public hearing. Motion carried on a 6-ayes,
O-nays, i-absent (Falk) vote.
Cindv McKee. Bodv Image Therapeutic Massage. stated that she is currently a resident of Blaine but
is looking into moving to Andover and is requesting to move her business into their new home. Ms.
McKee gave the Commission a copy of information about her business and what her clients receive.
Ms. McKee reviewed her educational and working background and stated that her intentions are
strictly therapeutic.
JVotion by Squires, seconded by Hedin, to close the public hearing. Motion carried on a 6-ayes, 0-
nays, I-absent (Falk) vote.
Chairperson Apel explained that the history of the therapeutic massage issue was when the previous
applicant first brought carne to the Comrnission she was interested in outpatient services at that time.
,
Commissioner Squires stated that the Commission also looked into therapeutic massage as an in-
house occupation but had some concerns and were not interested in furthering the issue.
Regular Andover Planning and Zoning Commission Aleeting
Alinutes - Jvfay 11. 1999
Page 5
/
Chairperson Apel stated that he was in favor of approving the changes.
Commissioner Squires stated that things are changing these days and all different types of health
care options are now available. He stated he feels that having a therapeutic massage business isn't
that much different than having a beauty salon.
Commissioner Jovanovich stated that there is more going on with massage and aroma therapy now
days and he is in support of the changes.
Commissioner Daninger stated that he likes the fact of bringing a business to Andover-and following
the correct procedures in doing so.
Commissioner Jovanovich questioned if Ms. McKee would be the only employee. Ms. McKee
stated yes and she would only see four patients a day.
Commissioner Hedin stated that due to all the safeguards with the ordinances he doesn't see any
problem with the changes.
., JlIotion by Hedin, seconded by Squires, to recommend to the City Council approval of the said
/ amendments to Ordinance No.8, the Zoning Ordinance. Motion carried on carried on a 6-ayes, 0-
nays, I-absent (FaIk) vote.
AMEND ORDINANCE 1'10.110, THERAPEUTICll-L4SSAGE ORDINANCE -SAID
AJ'fENDMENT WOULD ALLOW THERAPEUTIC MASSAGE AS A HOME OCCUPATION
BY SPECL4L USE PER/JfIT.
Mr. Johnson explained that the Planning and Zoning Commission is asked to review the following
amendrnent to the Ordinance No. 110 - An Ordinance Regulating Massage Businesses and Services
within the City.
tvfr. Johnson explained that the said amendment would add the definition of on-site massage
services.
llIotion by Daninger, seconded by Jovanovich, to recommend to City Council approval of the said
amendment adding the definition of on-site massage services. Motion carried on a 6-ayes, O-nays, 1-
absent (Falk)vote.
OTHER BUSINESS
" Mr. Johnson noted that it is going to be a busy season with road construction and building permits.
/
, )
CITY OF ANDOVER
REQUEST FOR PLANNING COMMISSION ACTION
DATE
1.1ay 11, 1999
AGENDA ITEM
ORIGINATING DEPARTMENT
APPROVED FOR
AGENDA
3. Public Hearin!!: Amend Ord.
No.8, Sections 3.02 - Defmitions, 4.3C -
Horne Occupations & 7.03, Special Us s BY:
Planning
Jeff Johnson
BY:
REOUEST
The Planning and Zoning Commission is asked to review the following amendments to
Ordinance No.8, the Zoning Ordinance.
Section 3.02 Definitions.
,
, )
Said amendment would re-define the definition of therapeutic massage as a retail trade
and service to include an establishment that offers on and off-site massage services.
According to the definition a therapeutic message establishment is considered a retail
trade and service and is a permitted use in General Business (GB), Neighborhood
Business (NB) and Shopping Center (SC) zoned districts.
Section 7.03 - Soecia1 Uses.
Said amendment would allow a license therapist to conduct on-site therapeutic massage
services within their private home in a residential zoned district upon issuance of a
Special Use Permit.
Section 4.30 - Home Occupations.
Staff has made no changes to this section. Please note that an on-site therapeutic massage
establishment located in a residential zoned district shall have to comply with all home
occupation regulations as stated in Section 4.30. As a permitted use, a licensed therapist
may choose to have an office in their home and conduct all of their massage services off-
site as stated in Ordinance No.1 10.
Please review the attached amendments and comment. Staff would like a
recommendation from the Commission to forward to the City Council for approval or
denial of said amendments.
"
/
I
I
)
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
ORDINANCE NO.
AN ORDINANCE AMENDING ORDINANCE NO.8, THE ZONING ORDINANCE
OF THE CITY OF ANDOVER.
The City Council of the City of Andover hereby ordains as follows:
Section 3.02 Definitions.
Retail Trade and Services
,
Stores and shops selling the personal services or goods over a counter. These include:
antiques, art and school supplies, auto accessories, bakeries, barber shop, beauty parlor,
bicycles, books and stationery, candy, cameras and photographical supplies, carpets and
rugs, catering establishments, china and glassware, Christmas tree sales, clothes pressing,
clothing and costume rental, custom dressmaking, department stores and junior
department stores, drugs, foods, electrical and household appliances, sales and repair,
florist, food, furniture, furrier shops, garden supplies (year around operation only), gifts
hardware, hats, hobby shops for retail items to be assembled or used away from the
premises, household appliances, hotels and apartment hotels, interior decorating, jewelry,
including repair, laboratories, medical and dental research and testing, laundry and dry
cleaning pick-up (processing to be done elsewhere), laundromat, leather goods and
luggage, locksmith shops, musical instruments, office supply equipment, optometrists,
paint, wallpaper, phonograph records, photography studios, service station, restaurant
(when no entertainment or dancing is provided), shoes, sporting goods, tailoring, theater,
except open air drive-in, therapeutic massage establishments (on and off-site massage
services). tobacco, toys, variety stores, wearing apparel and similar type uses.
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7.03 Special Uses.
Special Use Permits for uses not listed herein shall not be granted except where City
Council determines that said uses are similar in character to those listed herein.
Within any of the following districts, no land or structure shall be used for the following
uses by districts except by Special Use Permit and in accordance with the criteria as
stated in Section 5.03(D).
Residential District:
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Therapeutic Massage Establishment (on-site massage services) as per Citv ordinance.
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All other Sections of this ordinance shall remain as written and approved by City
Council.
Adopted by the City Council ofthe City of Andover on this _ day of
,1999.
ATTEST:
CITY OF ANDOVER
Victoria V olk, City Clerk
J. E. McKelvey, Mayor
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CITY of ANDOVER
1685 CROSSTOWN BOULEVARD NW, . ANDOVER, MINNESOTA 55304 . (612) 755-5100
CITY OF ANDOVER
COUNTYOFANOKA
STATE OF MINNESOTA
NOTICE OF PUBLIC HEARING
The Planning and Zoning Commission of the City of Andover will hold a public
hearing at 7:00 p.m., or as soon thereafter as can be heard, on Tuesday, May 11,
1999 at the Andover City Hall, 1685 Crosstown BoulevardNW, Andover,
Minnesota to review and discuss an amendment to Ordinance No.8, the Zoning
Ordinance. The following sections shall be amended:
Section 4.30 Home Occupations
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Said amendment will allow therapeutic massage in residential districts as a home
based business by the granting of a Special Use Permit as regulated by Ordinance
NO. 110, Therapeutic Massage.
Section 7.03 Special Uses
Said amendment will allow therapeutic massage in residential districts as a home
based business by the granting of a Special Use Permit as regulated by Ordinance
NO. 110, Therapeutic Massage.
Other related Sections may be amended as deemed necessary.
All written and verbal comments will be received at that time and location. A
copy of the amendment will be available at the Andover City Hall for review prior
to said meeting.
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Victoria Volk, City Clerk
Publication dates: April 30, 1999
U May 7, 1999
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE: June 1. 1999
AGENDA SECTION
ORIGINATING DEPARTMENT
Discussion
Planning
Jeff Johnson
ITEM NO.
Amend Ordinance No. 110
An Ordinance Regulating Massage Businesses and Services
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Request
The City Council is asked to review and amend Ordinance No. 110 - An Ordinance Regulating Massage
Businesses and Services within the City. Said amendment would add the definition of on-site massage
services to this ordinance.
P1annin!! and Zonin!! Commission Recommendation
The Planning and Zoning Commission met on May I I, 1999 and recommends to the City Council
approval of said ordinance amendment (6-0).
Attachments
Planning and Zoning Commission Meeting Minutes
Ordinance Amendment
Ordinance No. 110
Regular Andover Planning and Zoning Commission }',feeting
Afinutes - ,\.fay 11. 1999
Page 5
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Chairperson Apel stated that he was in favor of approving the changes.
Commissioner Squires stated that things are changing these days and all different types of health
care options are now available. He stated he feels that having a therapeutic massage business isn't
that much different than having a beauty salon.
Commissioner Jovanovich stated that there is more going on with massage and aroma therapy now
days and he is in support of the changes.
Commissioner Daninger stated that he likes the fact of bringing a business to Andover. and following
the correct procedures in doing so.
Commissioner Jovanovich questioned if Ms. McKee would be the only employee. Ms. McKee
stated yes and she would only see four patients a day.
Commissioner Hedin stated that due to all the safeguards with the ordinances he doesn't see any
problem with the changes.
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Jl,/otion by Hedin, seconded by Squires, to recommend to the City Council approval of the said
am~ndments to Ordinance No.8, the Zoning Ordinance. Motion carried on carried on a 6-ayes, 0-
nays, I-absent (Falk) vote.
AMEND ORDIiVANCE ;\[0. 110, THERAPEUTIC Jl,L4SSA GE ORDINANCE - SAID
AJIENDMENT WOULD ALLOW THERAPEUTIC Jl-L4SSAGE AS A HOME OCCUPATION
BY SPECL4L USE PERMIT.
Mr. Johnson explained that the Planning and Zoning Commission is asked to review the following
amendment to the Ordinance No. 110 - An Ordinance Regulating Massage Businesses and Services
within the City.
Nlr. Johnson explained that the said amendment would add the definition of on-site massage
servlc~s.
Motion by Daninger. seconded by Jovanovich, to recommend to City Council approval of the said
amendment adding the definition of on-site massage services. Motion carried on a 6-ayes, O-nays, 1-
absent (Falk)vote.
OTHER BUSIiv'ESS
Mr. Johnson noted that it is going to be a busy season with road construction and building permits.
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
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ORDINANCE NO. 110B
AN ORDINANCE REGULATING MASSAGE BUSINESSES AND SERVICES WITHIN THE
CITY OF ANDOVER.
The City Council of the City of Andover hereby ordains as follows:
Section 3.
DEFINITIONS.
Off -Site Massal!:e Services means massage services conducted away from a licensed
massage establishment. Such off-site massage service locations shall include, but not be limited
to, businesses and private homes.
On-Site Massal!:e Services massage services conducted at a licensed massage
establishment. Such on-site massage service locations shall include. but not be limited to
businesses and private homes.
All other sections or this ordinance shall remain as written and adopted by the City Council.
Adopted by the City Council of the City of Andover on this _ day of
,1999.
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ATTEST:
CITY OF ANDOVER
Victoria Volk, City Clerk
J. E. McKelvey, Mayor
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CITY OF ANDOVER
COUNTY OF ~~OKA
ST ATE OF MINNESOTA
ORDINANCE NO. 110
AN ORDINANCE REGULATING MASSAGE BUSINESSES AND SERVICES
WITHIN THE CITY OF A!~'DOVER.
The City Council of Andover does hereby ordain:
SECTION 1. PURPOSE. The purpose of this ordinance is to prohibit massage
businesses and services to the public except those licensed as Therapeutic Massage
Establishments and Therapeutic Massage Therapists pursuant to this ordinance. The
licensing regulations prescribed herein are necessary in order to prevent criminal activity
and to protect the health, safety and the general welfare of the people of the city. The
purpose of the ordinance is not intended to impose restrictions or limitations on the
freedorn of protected speech or expression.
" )
SECTION 2. FINDINGS. It is hereby found that within the City of Andover there is a
need to license therapeutic massage enterprises and therapists and to prohibit all other
t)pes of massage businesses and services to the public:
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(a) Persons who have a bona fide and standardized training in therapeutic
massage. health and hygiene can provide a legitimate and necessary service to the general
public.
(b) Health and sanitation regulations governing therapeutic massage
establishments and therapists can minimize the risk of the spread of communicable
diseases and can promote overall health and sanitation.
(c) License qualifications for and restrictions on therapeutic massage
establishments and therapists can minimize the risk that such businesses and persons will
facilitate prostitution and other criminal activity in the community.
(d) Massage services provided by persons with no specialized and standardized
training in massage can endanger citizens by facilitating the spread of communicable
diseases, by exposing citizens to unhealthy and unsanitary conditions, and by increasing
the risk of personal injury.
(e) Massage businesses which employ persons with no specialized and
standardized training can tax city law-enforcement services, because such businesses are
more likely to be operated as fronts for prostitution and other criminal activity than
operations established by persons with standardized training.
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SECTION 3. DEFINITIONS. The following words and terms when used in this
Ordinance shall have the following meanings unless the context clearly indicates
otherwise:
Clean - The absence of dirt, grease, rubbish, garbage, and other offensive,
unsightly, or extraneous matter.
Good Repair - Free of corrosion, breaks, cracks, chips, pitting, excessive wear
and tear, leaks, obstructions, and similar defects so as to constitute a good sound
condition.
Massa2:e Therapist - A person who practices or performs therapeutic massage on
a person for compensation and meets the licensing requirements set forth in this
ordinance.
Off-site Massa2:e Services - means massage services conducted away from a
licensed massage establishment. Such off-site massage service locations shall include,
but not limited to, businesses and private homes.
Person - Any individual, firm. association, partnership, corporation, joint venture,
or combination of individuals.
Therapeutic Massa2:e - The practice of applying pressure on, or friction against,
or the rubbing, stroking, kneading, tapping, or rolling of the external parts of the human
body with the hands or with the aid of a rnechanical or electrical apparatus appliance, or
device with or without such supplementary aids as rubbing (isopropyl) alcohol, liniment,
antiseptic, oil. powder. cream. lotion, ointment, or other similar preparation, for the
exclusive purpose of tension. stress, and pain relief, relaxation. increased range of
motion. muscle tone improvement, physical fitness, or beautification and for no other
purpose, by a person not licensed as a medical doctor, chiropractor, osteopath, podiatrist,
nurse, or physical therapist, or an assistant who works solely under the direction of any of
the above-described professionals, or beautician and barber who confine their treatments
to the scalp. face, and neck.
Therapeutic Massa2:e Establishment - An establishment in the business of
providing therapeutic massage services to the public.
SECTION 4. LICENSING REQUIREMENTS.
a. Therapeutic Massa2:e Establishment License. It shall be unlawful for any
person to directly or indirectly, upon any pretense of by any device, engage in the
business of keeping. conducting, or operating any massage establishment within the City
of Andover, which is open to the public or for which any charge or fee is made, or any
money or thing of value is solicited or received, except a therapeutic massage
establishment as defined in Section 3, and then only after first obtaining a duly issued
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CITY OF ANDOVER
COUNTY OF A1'\TOKA
STATE OF MINNESOTA
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ORDINANCE NO. no
AN ORDINANCE REGULATING MASSAGE BUSINESSES AND SERVICES
WITHIN THE CITY OF ANDOVER.
The City Council of Andover does hereby ordain:
SECTION 1. PURPOSE. The purpose of this ordinance is to prohibit massage
businesses and services to the public except those licensed as Therapeutic Massage
Establislunents and Therapeutic Massage Therapists pursuant to this ordinance. The
licensing regulations prescribed herein are necessary in order to prevent criminal activity
and to protect the health, safety and the general welfare of the people of the city. The
purpose of the ordinance is not intended to irnpose restrictions or limitations on the
freedom of protected speech or expression.
SECTION 2. FINDINGS. It is hereby found that within the City of Andover there is a
need to license therapeutic massage enterprises and therapists and to prohibit all other
t}pes of massage businesses and services to the public:
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(a) Persons \vho have a bona fide and standardized training in therapeutic
massage, health and hygiene can provide a legitimate and necessary service to the general
public.
(b) Health and sanitation regulations governing therapeutic massage
establishments and therapists can minimize the risk of the spread of communicable
diseases and can promote overall health and sanitation.
(c) License qualifications for and restrictions on therapeutic massage
establislunents and therapists can minimize the risk that such businesses and persons will
facilitate prostitution and other criminal activity in the community.
(d) Massage services provided by persons with no specialized and standardized
training in massage can endanger citizens by facilitating the spread of communicable
diseases, by exposing citizens to unhealthy and unsanitary conditions, and by increasing
the risk of personal injury.
)
(e) Massage businesses which employ persons with no specialized and
standardized training can tax city law-enforcement services, because such businesses are
more likely to be operated as fronts for prostitution and other criminal activity than
operations established by persons with standardized training.
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license therefore from the City. A person \vho operates an establishment described in this
Ordinance without a valid license issued the city shall be guilty of a misdemeanor
offense.
b. Therapeutic Massa!!e Therapist License. It shall be unlawful for any
individual to practice, administer, or provide massage services to the public for
consideration within the City of Andover without fIrst having obtained a Therapeutic
Massage Therapist License. A person who practices, administers, or provides massage
services as described in this ordinance without a valid license issued by the city shall be
guilty of a misdemeanor offense.
SECTION 5. EXCEPTIONS TO LICENSE REomREMENT. A therapeutic
massage establishment or therapist license is not required for the following persons and
places:
1. A health care facility licensed by the State of Minnesota.
2. A health care facility owned in whole or in part by the State of Minnesota or
any of its agencies.
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3. A medical clinic or hospital, so long as the massage is performed by a state
licensed physician, chiropractor, osteopath, podiatrist, nurse. physical therapist, or an
assistant working under the direction of any of the above-described professionals.
4. A physical therapy clinic or athletic facility, so long as the massage is
performed by a state licensed physical therapist, atWetic director, coach of trainer.
5. A beauty parlor of barbershop. so long as the massage is performed by a state
licensed beautician or barber. and treatrnent is lirnited to the scalp, face and neck.
SECTION 6. LICENSE APPLICATION.
a. Therapeutic Massa2e Establishment License Application. An application for a
therapeutic massage establishment license shall be made on a form supplied by the city.
I. Initial License Application. all initial applications shall be accompanied by a non-
returnable investigation fee in the amount set forth by council resolution. Each
application shall contain:
a. The names, addresses, and dates of birth of the owners.
lessees, operators, massage therapists of the proposed therapeutic massage
establishment.
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b. A legal description and location of the prernises.
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c. Information as to the conviction of any crime or offense committed by anyone
listed on the application.
d. All applications by corporations shall include the names, addresses, and
dates of birth of all persons having a beneficial interest therein.
e. A description of services to be provided.
f. Such other information as the City Council may require. Prior to consideration
of the application by the City Council, an investigation shall be made by the Code
Enforcement Officer and the Building Official to determine compliance with this
ordinance of all premises proposed to be licensed, and by the Anoka County
Sheriff s Department of all persons listed on the license application.
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2. Renewals. Each license shall expire on December 31 of that year. Licenses must
be renewed annually. The renewal application shall be accompanied by an annual fee as
set by council resolution. For a renewal, the applicant must provide full information as
required for the initial licenses for any new owners, lessees, operators, or massage
therapists proposed to be involved in the massage business, and also provide any changes
in the name, address, criminal record, or other relevant information of any other owner,
lessee, operator, or massage therapist. The Code Enforcement Officer, Building Official,
and/or Anoka County Sheriffs Department may conduct an investigation prior to any
renewal.
3. Insurance. Each applicant for a license shall file with the city a Public Liability
Insurance Policy or Certificate of Insurance from a company authorized to do business in
the State of Minnesota, insuring the applicant against any and all loss arising out of the
use, operation, or maintenance of the Therapeutic Massage establishment. The policy of
insurance shall be in limits of not less than $500,000. Failure to keep in full force and
effect the insurance required herein is grounds for revocation.
b. Therapeutic Massal!e Therapist License Application. An apP.1ication for a
Therapeutic Massage Therapist License shall be made on a form supplied by the city. All
applicants shall be at least eighteen (18) years of age.
I. Initial License Application. All initial applications shall be accompanied by a
non-returnable investigation fee in the amount set forth by council resolution. Each
application shall contain:
a. The name. age and address of the applicant.
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b. The length of experience in this occupation and the past places of employment
and position held.
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license therefore from the City. A person who operates an establishment described in this
Ordinance without a valid license issued the city shall be guilty of a misdemeanor
offense.
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b. Therapeutic Massa!!e Therapist License. It shall be unlawful for any
individual to practice, administer, or provide massage services to the public for
consideration within the City of Andover without fIrst having obtained a Therapeutic
Massage Therapist License. A person who practices, administers, or provides massage
services as described in this ordinance without a valid license issued by the city shall be
guilty of a misdemeanor offense.
SECTION 5. EXCEPTIONS TO LICENSE REOmREMENT. A therapeutic
massage establishment or therapist license is not required for the following persons and
places:
I. A health care facility licensed by the State of Minnesota.
2. A health care facility owned in whole or in part by the State of Minnesota or
any of its agencies.
3. A medical clinic or hospital, so long as the massage is performed by a state
licensed physician, chiropractor, osteopath, podiatrist, nurse, physical therapist, or an
assistant working under the direction of any of the above-described professionals.
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4. A physical therapy clinic or athletic facility, so long as the massage is
performed by a state licensed physical therapist, athletic director, coach of trainer.
5. A beauty parlor of barbershop. so long as the massage is performed by a state
licensed beautician or barber, and treatment is limited to the scalp, face and neck.
SECTION 6. LICENSE APPLICATION.
a. Therapeutic Massa!!e Establishment License Application. An application for a
therapeutic massage establishment license shall be made on a form supplied by the city.
1. Initial License Application. all initial applications shall be accompanied by a non-
returnable investigation fee in the amount set forth by council resolution. Each
application shall contain:
a. The names, addresses, and dates of birth of the O\.\<11ers,
lessees, operators, massage therapists of the proposed therapeutic massage
establishment.
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b. A legal description and location of the premises.
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c. A description of any crime or other offense. including the time. place. date. and
disposition for which the applicant has been arrested and convicted.
d. A statement as to whether the individual has had any license denied, revoked,
or suspended in the City of Andover or the State of Minnesota, the reason therefore, and
the business activity or occupation of the individual subsequent to such suspension,
revocation, or denial. A background check from the Bureau of Criminal Apprehension
shall be required prior to issuance of a license. The license application shall thereafter be
reviewed by the City Clerk. Anoka County Sheriff's Department, and such other
departments as shall be deemed necessary. Such departments will thereafter submit their
reports and recommendations to the City Clerk, who will submit all of the reports and
recommendations to the City Council. The council shall either grant or deny the license.
2. Educational Reauirements. Each applicant for a Therapeutic Massage Therapist
License shall furnish with the application proof of the following:
a. Verification that the applicant has passed the National Certification
Examination in Therapeutic Massage and Bodywork within four years prior to the date of
the application.
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3. Renewals. Each license shall expire on December 3 I of that year. Licenses must
be renewed annually. The renewal application shall be accompanied by an annual fee as
set by council resolution. The Code Enforcement Officer, Building Official, and/or
Anoka County Sheriffs Departrnent may conduct an investigation prior to any renewal.
SECTION 7. ADVERSE ACTION; GROUNDS FOR DENIAL. REVOCATION.
OR SUSPENSION.
I. It shall be grounds for denial of the application or for revocation or suspension of the
license if the applicant or licensee is not complying with or has a history of violations of
the la\>,'s and ordinances that apply to the public health, safety, and morals.
2. It shall be grounds for the denial, revocation, or suspension of the license if convicted
of any violation reasonably related to the licensed activity and/or occurring on the
licensed premise, of any City Ordinance or Federal or State Statute.
3. It shall be grounds for the denial, revocation, or suspension of the license if there is
fraud or deception involved in the license application.
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4. It shall be grounds for the denial, revocation, or suspension of the license if the
licensee is found to be in control or possession of any alcoholic beverages or narcotic
drugs or controlled substances on the premises for which they are licensed to operate,
possession of which is illegal as defined in Minnesota Statutes or Andover City
Ordinances.
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5. It shall be grounds for the denial, revocation. or suspension of the license if the
licensee has evidenced in the past willful disregard for health codes and regulations.
6. It shall be grounds for the denial, revocation, or suspension of the license if the
applicant fails to provide all the information and certificates required by this ordinance.
7. It shall be grounds for the denial, revocation, or suspension of the license if the
licensee shall refuse to permit any authorized police officers or authorized members of
the city to inspect the premises or operation.
8. It shall be grounds for the denial, revocation, or suspension of the license if the
licensee is found to be violating provisions of this ordinance.
SECTION 8. SANITATION: APPOINTMENT CALENDAR: RULES AND
REGULATIONS.
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1. Sanitation. All licensed massage therapists conducting off-site massage services as
permitted by the Zoning Ordinance shall establish and maintain a supply storage facility
containing any and all materials used in conducting off-site massage services. The Code
Enforcement Officer, Building Official, and/or other city representatives shall have the
right to enter and inspect the storage facility at all reasonable times. Rules as to required
sanitation and storage shall be adopted in accordance with this section.
2. Appointment Calendar. All Licensed Massage Therapists shall keep a record of all off-
site rnassage services performed. The record shall be legible, written in ink and in the
English language. It shall include the name of the massage therapist, the name of the
person(s) receiving massage services, the address where the massage service was
performed. and the date and time of such service. The record shall be maintained for a
period of two (2) years from the date the massage service was performed. Such record
shall be open for inspection to the City Administrator or hislher authorized representative
at all reasonable times.
3. Rules. Regulations and Restrictions. All massage therapist licensees shall:
I. Display current licenses in a prominent place at the place of employment.
2. Not allow the licensed premises to be open for business or allow
patrons to be on the premises bet\veen the hours of 10:00 p.m. and 7:00
a.m.
c. Require that a person who is receiving a massage shall have their genital areas covered
with an appropriate opaque covering.
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notice and hearing, promulgate such rules as he or she deems necessary to carry out the
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c. A description of any crime or other offense, including the time, place, date. and
disposition for .....hich the applicant has been arrested and convicted.
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d. A statement as to whether the individual has had any license denied, revoked,
or suspended in the City of Andover or the State of Minnesota, the reason therefore, and
the business activity or occupation of the individual subsequent to such suspension,
revocation, or denial. A background check from the Bureau of Criminal Apprehension
shall be required prior to issuance of a license. The license application shall thereafter be
reviewed by the City Clerk, Anoka County Sheriffs Department, and such other
departments as shall be deemed necessary. Such departments will thereafter submit their
reports and recommendations to the City Clerk, who will submit all of the reports and
recommendations to the City Council. The council shall either grant or deny the license.
2. Educational Requirements. Each applicant for a Therapeutic Massage Therapist
License shall furnish with the application proof of the following:
a. Verification that the applicant has passed the National Certification
Examination in Therapeutic Massage and Bodywork within four years prior to the date of
the application.
3. Renewals. Each license shall expire on December 3 I of that year. Licenses must
be renewed annually. The renewal application shall be accompanied by an annual fee as
set by council resolution. The Code Enforcement Officer, Building Official, and/or
Anoka County Sheriff s Departrnent may conduct an investigation prior to any renewal.
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SECTION 7. ADVERSE ACTION; GROUNDS FOR DENIAL, REVOCATION.
OR SUSPENSION.
I. It shall be grounds for denial of the application or for revocation or suspension of the
license if the applicant or licensee is not complying with or has a history of violations of
the laws and ordinances that apply to the public health, safety, and morals.
2. It shall be grounds for the denial, revocation, or suspension of the license if convicted
of any violation reasonably related to the licensed activity and/or occurring on the
licensed premise, of any City Ordinance or Federal or State Statute.
3. It shall be grounds for the denial, revocation, or suspension of the license if there is
fraud or deception involved in the license application.
4. It shall be grounds for the denial, revocation, or suspension of the license if the
licensee is found to be in control or possession of any alcoholic beverages or narcotic
drugs or controlled substances on the premises for which they are licensed to operate,
possession of which is illegal as defined in Minnesota Statutes or Andover City
Ordinances.
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) provisions and purposes of this ordinance to protect the public health, to provide for safe
and sanitary operation of Licensed Therapeutic Massage establishments, to provide for
the safety of therapeutic massage establishments, to provide for the safety of therapeutic
massage and related massage equipment, and for the proper training of persons employed
in the operation of such massage establishments. Notice of the promulgation of such
rules, and the hearing date shall be given to ail licensees, and notice of the hearing date
published once in the legal newspaper. The notice shall advise that at the hearing written
or oral comments on proposed rules will be received, and how a copy of the proposed
rules can be obtained. Such rules shall be effective after such hearing when filed in the
office of the City Clerk. Violation of such rules shall be sufficient grounds for adverse
action against licenses issued under this ordinance.
SECTION 9. MANAGER OR AGENT. Before a license is issued under this
ordinance, the applicant shall designate in writing a naturaI person who is to be manager
and in responsible charge of the business, and upon whom services of process may be
made. Such person shall remain responsible for the conduct of the business until another
suitable person has been designated in writing by the licensee. The licensee shall
promptly notify the city and Anoka County Sheriff s Department in writing of any
change indicating the name, address, and date of birth of the new manager, and the
effective date of such change.
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SECTION 10. SUBMISSION OF PLANS AND SPECIFICATIONS. All persons
who hereafter construct, extensively remodel, of convert buildings or facilities for use as
therapeutic massage establishments which are open to the public. shall comply with the
requirements of the State Building Code and all amended codes. To the extent the
building code or fire code do not irnpose more restrictive requirements, the provisions of
this ordinance shall govern.
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SECTION 11. CONSTRUCTION AND MAINTENANCE REOUlREMENTS.
I. Floors, walls, and equipment in massage rooms, restrooms. bathrooms, janitor's
closet, hallways, and reception area used in conjunction therewith must be kept in a state
of good repair and clean at all times. Linens and other materials shall be stored at least
12 inches off the floor. Clean towels and wash cloths must be available for each
customer.
2. If massage is performed in individual rooms, the doors to the individual massage
rooms shall not be equipped with locking devices and shall not be blocked or obstructed
from either side.
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SECTION 12. VIOLATIONS AND PENALTIES. Every person who commits or
attempts to commit, conspires to commit, or aids or abets in the commission, of any act
constituting a violation of this ordinance, whether individually or in connection with one
or more persons, or as principal, or agent, or accessory, shall be guilty of a misdemeanor,
and every person who falsely, fraudulently, forcibly, or willfully, induces, causes,
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coerces, requires, permits, or directs another to violate any of the provisions of this
ordinance, is likewise guilty ofa misdemeanor. Each violation of this ordinance shall
constitute a separate offense. Conviction of a violation of this ordinance shall be grounds
for suspension or revocation of any license issued hereunder.
SECTION 14. VALIDITY AND EFFECTIVE DATE. This ordinance shall be
effective from and after its passage and publication according to law.
Adopted this 1st day of August, 1995, by the City Council of the City of Andover.
CITY OF ANDOVER
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. .E. McKelvey, Mayor
ATTEST:
J;L" /[0
Ut / /..U-'. u,./.
Victoria V olk City Clerk
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provisions and purposes of this ordinance to protect the public health, to provide for safe
and sanitary operation of Licensed Therapeutic Massage establishments, to provide for
the safety of therapeutic massage establishments, to provide for the safety of therapeutic
massage and related massage equipment, and for the proper training of persons employed
in the operation of such massage establishments. Notice of the promulgation of such
rules, and the hearing date shall be given to ail licensees, and notice of the hearing date
published once in the legal newspaper. The notice shall advise that at the hearing written
or oral comments on proposed rules will be received, and how a copy of the proposed
rules can be obtained. Such rules shall be effective after such hearing when filed in the
office of the City Clerk. Violation of such rules shall be sufficient grounds for adverse
action against licenses issued under this ordinance.
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SECTION 9. MANAGER OR AGENT. Before a license is issued under this
ordinance, the applicant shall designate in writing a natural person who is to be manager
and in responsible charge of the business, and upon whom services of process may be
made. Such person shall remain responsible for the conduct of the business until another
suitable person has been designated in writing by the licensee. The licensee shall
promptly notify the city and Anoka County Sheriffs Department in writing of any
change indicating the name, address, and date of birth of the new manager, and the
effective date of such change.
SECTION 10. SUBMISSION OF PLANS AND SPECIFICATIONS. All persons
who hereafter construct, extensively remodel, of convert buildings or facilities for use as
therapeutic massage establishments which are open to the public, shall comply with the
requirements of the State Building Code and all amended codes. To the extent the
building code or fire code do not impose more restrictive requirements, the provisions of
this ordinance shall govern.
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SECTION 11. CONSTRUCTION AND MAINTENANCE REQUIREMENTS.
1. Floors, walls, and equipment in massage rooms, restrooms. bathrooms, janitor's
closet, hallways, and reception area used in conjunction therewith must be kept in a state
of good repair and clean at all times. Linens and other materials shall be stored at least
12 inches off the floor. Clean towels and wash cloths must be available for each
customer.
2. If massage is performed in individual rooms, the doors to the individual massage
rooms shall not be equipped with locking devices and shall not be blocked or obstructed
from either side.
SECTION 12. VIOLATIONS AND PENALTIES. Every person who commits or
attempts to commit, conspires to commit, or aids or abets in the commission, of any act
constituting a violation of this ordinance, whether individually or in connection with one
or more persons, or as principal, or agent, or accessory, shall be guilty of a misdemeanor,
and every person who falsely, fraudulently, forcibly, or willfully, induces, causes,
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. R 141-95
A RESOLUTION ESTABLISHING FEES FOR THE LICENSING OF
THERAPEUTIC MASSAGE ESTABLISHMENTS AND MASSAGE THERAPISTS.
The City Council of the City of Andover hereby ordains:
The following therapeutic massage licensing fees are hereby
established:
Therapeutic Massage Establishment
Single Application Fee - $200.60
Corporate Application Fee - $300.00
Partnership Application Fee - $300.00
Renewal Fee for all the above - $150.00
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Note: The above fees include the investigation fee.
Massage Therapist
Annual License Fee - $150.00
Note: The investigation fee is included.
Adopted by the City Council of the City of Andover on this 15th
day of August, 1995.
CITY OF ANDOVER
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t<J. E. McKelvey, Ma r
ATTEST
II t-~ d..a
Vlctorla Volk, City Clerk
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
Ordinance No. 110A
AN ORDINANCE AMENDING ORDINANCE NO. 110, AN ORDINANCE
REGULATING MASSAGE BUSINESSES AND SERVICES WITIllN THE
CITY OF ANDOVER.
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY ORDAINS:
Ordinance No. 110 is hereby amended as follows:
Section 5. Exceotions To License Requirements.
5. A beauty parlor or barbershop located in a commercial or industrial district, so
long as the massage is performed by a state licensed beautician or barber, and
treatment is limited to the followim!:
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., Hands to elbO\vs associated with a manicure.
3. Feet to knees associated with a pedicure.
Section 6.b.2. Educational Requirements.
Each applicant for a therapeutic massage therapist license shall furnish with the
application proof of-the follo',';ing: Graduating from a school of therapeutic
massage with a core curriculum of at least 500 hours of in-class. teacher
supervised instruction of which no more than 200 hours shall be clinical training,
a. Verification that the applicant has !'lassea the National Certification
E:camiRation iR TJ:ierape1:ltie Massage and Bodyv;orlc v;ithin HH:1r years prier to tJ:ie
date of apIJlieation.
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Page Two
Ordinance No. 110 Amendment
January 6, 1998
Adopted by the City Council of the City of Andover this 6th day of January,
1998.
CITY OF ANDOVER
A TIEST:
or
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.~.k.!~. ... J-/_"
Victoria Volk, City Clerk
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
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Ordinance No. 1l0A
AN ORDINANCf'~NDING ORDINANCE NO. 110, AN ORDINANCE
REGULATING MASSAGE BUSINESSES AND SERVICES WITHIN THE
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CITY OF ANDOVER.'
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THE CITY COUNCIL OF\THE CITY OF ANDOVER HEREBY ORDAINS:
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Ordinance No. 1 10 is hereby 'amended as follows:
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Section 5. Excevtions To License Requirements.
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5. A beauty parlor or barbershop l~ta.~ed in a commercial or industrial district, so
long as the massage is performed by a state licensed beautician or barber, and
treatment is limited to the following: \
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I. . Scalp, face, neck and shoulders associated with a scalp massage.
2. Hands to elbov..'s associated with a mani~re.
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3. Feet to knees associated with a pedicure. \
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Section 6.b.2. Educational Requirements. \
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Each applicant for a therapeutic massage therapist licen~shall furnish with the
application proof of-the f-ollowiag: Graduatin from a school ofthera eutic
massage with a core curriculum of at least 500 hours ofin-c ass. teacher
supervised instruction of which no more than 200 hours shall 'be clinical training.
a. Verif.ieatioa that tee appliermt Has flassed the National Certi~atioa
EJEamiaatiela ia THerapeHtie Massage aad Boclyv:orlc withiaj9Hf years prier tel tae
date of applicatioa. '
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
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DATE: June 1. 1999
AGENDA SECTION
ORIGINATING DEPARTMENT
Non-Discussion
Planning
Jeff Johnson
ITEM NO.
Approve Variance
Construct Deck Encroaching into Sideyard Setback (Interior Lot Line)
1259 153rd Avenue NW
~~ Mestrich
Reauest
The City Council is asked to review and approve the variance request of Beth Mestrich to allow for the
construction and placement of a deck to encroach three (3) feet into the ten (10) foot sideyard setback
(from the interior lot line) on the property located at 1259 153rd Avenue NW.
Plannint!: and Zonint!: Commission Recommendation
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The Planning and Zoning Commission met on May I I, 1999 and recommends to the City Council
approval of said variance request.
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Attachments
Planning and Zoning Commission Staff Report
Planning and Zoning Commission Meeting Minutes
Variance Request Application Materials
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CITY OF ANDOVER
REQUEST FOR PLANNJNG COMMISSION ACTION
May 11, 1999
APPROVED FOR
AGENDA
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AGENDA ITEM
5. Variance - Construct Deck
Encroaching into Sideyard Setback
1259 153rd Avenue NW
Beth Mestrich
DATE
ORIGINATING DEPARTMENT
Planning
Jeff Johnson
BY:
BY:
REOUEST
The Planning and Zoning Commission is asked to review the variance request of Beth
Mestrich to allow for the construction and placement of a deck encroaching into the ten
(10) foot sideyard setback from the interior lot line on the property located at 1259 153rd
Avenue NW, legally described as Lot 22, Block 3, Chesterton Commons.
The property is zoned R-4, Single Family Urban.
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APPLICABLE ORDINANCES
Ordinance No.8. Section 6.02 - Minimum Lot Reauirements.
Ordinance No 8, Section 6.02 establishes the minimum lot requirements. This Section
requires a ten (10) foot sideyard setback from the interior lot line.
Ordinance No.8. Section 5.04 - Variances.
Ordinance No.8, Section 5.04 establishes the variance process. Variances may be
granted where there are practical difficulties or unnecessary hardships in any way of
carrying out the strict letter of the provisions of the Zoning Ordinance. The hardships or
difficulties must have to do with the characteristics ofthe land and not the property
owner.
GENERALBACKGOUND
The applicant is requesting the variance to construct a deck encroaching three (3) feet into
the ten (10) foot sideyard setback from the interior property line. The deck footings
would be placed seven (7) feet from the side property line (see attached copy of survey
for proposed location of deck).
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Page Two
Variance - Beth Mestrich
1259 153rd Avenue NW
Historv
Similar variances have been granted in the past for decks that have encroached up to three
(3) feet into the ten (10) foot sideyard setback from the interior lot line. In most cases,
the variances that have been granted in the past have allowed more deck space in order to
for the property owner to functionally utilize their deck.
COMMISSION OPTIONS
I.
Aooroval.
The Planning and Zoning Commission may recommend approval
to the City Council of said request finding that the request meets
the conditions established in Ordinance No.8, Section 5.04.
2.
Denial.
The Planning and Zoning Commission may recommend denial to
the City Council of said request. The Commission finds that no
hardship exists due to the unique shape or topography ofthe parcel
and that the land owner would not be precluded reasonable use of
the property.
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3.
Table.
The Planning and Zoning Commission may table the item pending
further information from staff or the applicant.
A resolution is attached for your review.
STAFF RECOMMENDATION
Staff recommends approval of said variance.
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
.I
RESOLUTION NO.
A RESOLUTION GRANTING THE VARIANCE REQUEST OF BETH MESTRlCH
TO ORDINANCE NO.8, SECTION 6.02 WHICH REQUIRES A TEN (10) FOOT
SIDEY ARD SETBACK FROM THE INTERIOR LOT LINE AND TO ALLOW FOR
THE PLACEMENT OF A DECK ENCROACHING THREE (3) FEET INTO THE
SIDEY ARD SETBACK FROM THE INTERIOR LOT LINE ON THE PROPERTY
LOCATED AT 1259 153RD AVENUE NW, LEGALLY DESRlBED AS LOT 22,
BLOCK 3, CHESTERTON COMMONS.
WHEREAS, Beth Mestrich has requested a variance to Ordinance No.8, Section
6.02 which requires a ten (10) foot sideyard setback from the interior lot line and to allow
the placement of a deck encroaching three (3) feet into the sideyard setback from the
interior lot line on the property located at 1259 153rd Avenue NW, legally described as
Lot 22, Block 3, Chesterton Commons.
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WHEREAS, the Planning and Zoning Commission has reviewed the request and
has determined that said request meets the criteria of Ordinance No.8, Section 5.04; and
WHEREAS, the Planning and Zoning Commission recommends to the City
Council approval ofthe variance request.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Andover hereby agrees with the recommendation of the Planning and Zoning
Commission and hereby approves the variance requested by Beth Mestrich to Ordinance
No.8, Section 6.02 which requires a ten (10) foot sideyard setback from the interior lot
line and to allow the placement of a deck encroaching three (3) feet into the sideyard
setback from the interior lot line on the property located at 1259 153rd Avenue NW,
legally described as Lot 22, Block 3, Chesterton Commons.
Adopted by the City Council of the City of Andover this _ day of
,1999.
ATTEST:
CITY OF ANDOVER
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Victoria V olk, City Clerk
J. E. McKelvey, Mayor
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( Location Map]
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CITY of ANDOVER
ING AND ZONING COMMISSION MEETING - MAY 11,1999 '
MINUTES
The Regular Bi-Monthly Meeting of the Andover Planning and Zoning Commission was called to
order by Chairperson Maynard Apel on May 11, 1999, 7:04 p.m., at the Andover Citi'Hall,1685
Crosstown Boulevard NW,Andover, Minnesota.
Commissioners present:
Maynard Apel, Larry Dalien, Dean Daninger, Mark HediD., B~v'
"Jovanovich, and Jay Squires (arrived at 7:26 p.m.)
Douglas FaIk
Zoning Arlmini!':trator,Jeff Johnson
Commissioners absent:
Also present:
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Chairperson Apel sUgge~ed amending the agenda to considedtems 5 and 6 first~d'th~~I~~: 3'
and 4 because Commissioner Squires will arrive aroUnd 7:30 p.m. and he would like him to be
present for the public hearing. The Commission agreed.
APPROVAL OF MINUTES.
April 27, 1999
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Motion by Hedin, seconded by Jovanovich, the Minutes be approved as written. Motion carried on a
3-ayes, O-nays, 2-absent (Falk and Squires), 2-present (Daninger and Jovanovich) vote.
V ARlANCE (V AR 99-04) - DECK ENCROACHING INTO SIDEYARD SETBACK FROM.
INTERIOR LOT LINE -1259 153RD A VENUE NORTHWEST - BEm A. HA VERLY-
MESTRICH
Mr. Johnson explained that the Planning and Zoning Commission is asked to review the variance
request of Beth Mestrich to allow for the construction and placement of a deck encroaching into the
ten foot sideyard setback from the interior lot line on the property located at 1259 153rd Avenue
Northwest, legally described as Lot 22, Block 3, Chesterton Commons.
Mr. Johnson stated that the applicable ordinances are:
Ordinance No.8, Section 6.02 establishes the minimum lot requirements. This section requires a ten
foot sideyard setback from the interior lot line.
Ordinance No.8 Section 5.04 establishes the variance process. Variances may be granted where
there are practical difficulties or unnecessary hardships in any way of carrying out the strict letter of
the provisions of the Zoning Ordinance. The hardships or difficulties must have to do with the
characteristics of the land and not the property owner.
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Regular Andover Planning and Zoning Commission ,lyfeeting
Minutes - May 11. 1999
Page 2
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tv1r. Johnson explained that the applicant is requesting the variance to construct a deck encroaching
three feet into the ten foot sideyard setback form the interior property line. The deck footings would
be placed seven feet from the side property line.
Mr. Johnson noted that similar variances have been granted in the past for decks that have
encroached up to three feet into the ten foot sideyard setback from the interior lot line. In most
cases, the variances that have been granted in the past have allowed more deck space in order for the
property owner to functionally utilize their deck.
Commissioner Dalien stated that it is unfortunate that the problem was not caught before the house
was built. Chairperson Apel stated that a new ordinance is being worked on to eliminate the number
of variances that have to be issued for these situations.
Motion by Dalien, seconded by Jovanovich, to recommend to the City Council approval of said
request finding that the request meets the conditions established in Ordinance No.8 Section 5.04.
Motion carried on a 5-ayes, O-nays, 2-absent (Falk and Squires) vote.
VARIANCE (V AR 99-05) - SHED ENCROACHING INTO SIDEYARD SETBACK FROili/
STREET -1297 142""D A VENUE NORTHWEST - DAN DeKOK
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tv1r. Johnson explained that the Planning and Zoning Commission is asked to review the variance
request of Dan and Kamala DeKok to allow for the placement of a shed to encroach into the thirty-
five foot sideyard setback from the street on the property located at 1297 142nd Avenue Northwest,
legally described as Lot 2, Block 2. Creekview Crossing. The property is zoned R-4, Single Farnily
Urban.
Mr. Johnson stated that the applicable ordinances are:
Ordinance No.8, Section 6.02 establishes the minimum lot requirements. This Section requires a
thirty five foot sideyard setback from the street in an R-4, Single Family Urban Zoning District.
Ordinance No.8, Section 5.04 establishes the variance process. Variances may be granted where
there are practical difficulties or urmecessary hardships in any way of carrying out the strict letter of
the provisions of the Zoning Ordinance. The hardships or difficulties must have to do with the
characteristics of the land and not the property owner.
Mr. Johnson explained that the applicant is requesting the variance to place a 10 x 10, 100 square
foot shed that will encroach twenty-three and one-half feet into the thirty-five foot sideyard setback
from the street. The applicant constructed a swimming pool in the rear yard in the summer of 1998.
The applicant is finding difficulties to meet the required setbacks because the pool encompasses the
majority of the buildable area. The applicant has indicated in the application that he needs the extra
storage space to properly store and secure pool chemicals on the property.
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CITY of ANDOVER
VARIANCE REQUEST FORM
Property Address L;lSq - IS-..,d- A\.iE..\\)~'~ 0~ p,,'''~\''''f, ~}...."\ -;53.0'-/
Legal Description of Property:
(Fill in whichever is appropriate):
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Block .3
Addi tion \:...\"\",-":.",,,~,\ C\ mm 1'\ (\ s:.
-
Lot
Plat Parcel PIN
(If metes and bounds, attach the complete legal)
---------------------------------------------------------------------
Description of Request
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~rQ ,<.., Ie;~. '"''''.t,.,."P........ "",,<...~ + S,A... \,,\- \;,,"-. l,Y:"("~A-\ ("\.,-t\,"~~"E. l-"1"ir:es" Itlt.+
\.e\,\"-~,, '\X'<..-\-s .... <";\~E- \-.\. \,,", . \~--:'u~\~ \\~€. ';\ \j.,,';\~\'<r h, ';l.\\",.,\~" -:.. 10<;;:+ ~~~.~
&~,~\<:,~\.\. ?r€<""-'.lL~~ Si \\~,"-l.'1" ~,,,,""\..."e {)~',."",,,wr\\.
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Section of Ordinance ~.bL MJ.Y
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Current Zoning \!.."''c.,A"",\,,\
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Name of Applicant ~t:.'\"'-" \\ \h..lul'( - 1\\-e.S.\-t-\c ~
Address I~<:"<;_ \<;"7.,d- ~"'" >.:J\....:.C4,,~,,~..., ,(Y\~ S~30o.{
E~me PhoneO '-\~_~~')~~ Business Phone ((,.,\::1) <;,-\0,_ 101(\ ~.;l(.,&
Slgnature k _ \.. C_ \. '\. ,,'-, , \ 'I Date
----------------------------~---------------------------------------
Property Owner (Fee Owner)
(If different from above)
s~
Address
Home Phone
Business Phone
Signature
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Date
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VARIANCE
PAGE 2
The following information shall be submitted prior to review by the City of Andover:
1. A scaled drawing of the property and structures affected showing: scale and
north arrow; dimensions of the property and structures; front, side and rear
yard building setbacks; adjacent streets; and location and use of existing
structures within 100 feet. ;~--CJ....J
2. Application Fee: Single Family
Other Requests
$100.00
$i25.00
Date Paid 41w1~f
Receipt# S707Y
Rev.I-07-92:d'A
5-23-94:bh
1-07-97:bh
Res. 179-91 (11-05-91)
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CRITERIA FOR GRANTING A VARIANCE
In granting a variance, the City Council shall consider the advice and recommendation of
the Planning and Zoning Commission, and:
I. If the request is in keeping with the spirit and intent of this Ordinance.
2. If it finds that strict enforcement of this Ordinance will cause undue hardship
because of circumstances unique to the individual property under
consideration.
3. If it finds that denying the request does not deny reasonable use of the
property.
4. Economic considerations shall not constitute an undue hardship if
reasonable use of the property exists under the terms of the Ordinance.
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LOT SURVEYS COMPANY, INC.
LAND SURVEYORS .
ZAUDTKE HOME BUILDERS REGIS-reRED UNDER TIiE LAWS OF STAn: OF MINNESOTA
760' 73rd Ave. No. 560-3093
Minneapolis. Mimesota 55428
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INDUSTRIAL - JUDICIAL
COMMERCIAL - TOPOGRAPHICAL
CITY LOTS - PLATTING
.i>urbepOfS f;ertifirate
INVOICE NO. 49296
F. B. NO. 7Q4-1 Q
SCALE l' - 30 I
o - DENOTES IRON
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lot 22. Block 3.
qol...t.
"IOS.1
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o Denotes Iron Monument
o Denotes Wood Hub Set
for excavation only
xOOO.O Denotes Exilting Elevation
~V Denotes Proposed Elevation
- Denotes Slrfoce DrainCl98
rf)P- /
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,AllY, A.::$-' ,,-:f-"' )
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pU'\CB) 1/ 'hWM
SloE PIt.df'c-iq.L1
uNC ../
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Property located in
Section 23, T~mship
32. Range 24, Anoka
County. Minnesota
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The only easements Shown are frcm plats of record'or information pl'OYid~ by
dlent.
The IIOst westerly
and the IIOst
easterly lot corners
do not conform to the
gradi ng plan.
We hereby certify that this is a true end correct represents-
lion at a surwy at the boundaries of the above described
land and the location of all buildings and visible
InCI'CllI'c:hme if any. from or on said land.
8th day at ~pri1 19~
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SIpd
Char1eI F. Andraon, Ym. Reg. No.21~.
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
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DATE: June 1. 1999
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AGENDA SECTION
N on-Discussion/Consent Item
ORIGINATING DEPARTMENT
Community Development
ITEM NO.
r ^ Approve Final Plat
W. Fox Hollow
David L. Carlberg
Community Development Director
The City Council is requested to approve the resolution approving the final plat of Fox Hollow.
The final plat is found to be in compliance with the preliminary plat. It is recommended that the
final plat be approved subject to the stipulations and conditions listed on the attached resolution.
Note: The variances were approved as a part of the approval of the preliminary plat.
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. R -99
MOTION by Councilmember to adopt the following:
A RESOLUTION APPROVING THE FINAL PLAT OF FOX HOLLOW, AS BEING
DEVELOPED BY GOR-EM. LLC, IN SECTION 22-32-24.
WHEREAS, the City Council approved the preliminary plat of the
Development of Fox Hollow ; and
WHEREAS, the Developer has presented the final plat of Fox Hollow.
WHEREAS, the City Engineer has reviewed such plat for conformance
with the preliminary plat; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby approve the final plat of Fox Hollow contingent upon receipt
of the following:
1. The City Attorney presenting a favorable opinion.
2. Security to cover legal, engineering, street sign and installation costs as
determined by the City Engineer.
3. The developer escrow for the uncompleted grading of the site which is to be
determined by the City Engineer or if the site is completed, a letter from the
developer's engineer that lots and streets are graded according to the
grading plan submitted and approved by the City.
4. The final plat not be signed by the Mayor and Clerk until there is an executed
Development Contract, escrow paid (15% of the total costs for the
improvements for the property {streets, utilities, etc.}) and a contract for the
improvements awarded.
5. Street light costs to be paid to Connexus Energy as determined by Connexus
Energy.
6. Receipt of all necessary drainage and utility easements outside the plat if
necessary.
7. Developer is responsible to obtain all permits from U.S. Army Corps of
Engineers, DNR, LGU, Coon Creek Watershed District, MPCA and any other
agency that may be interested in the site.
8. Park dedication as recommended by the Park and Recreation Commission.
9. The developer is utilizing a certified geotechnical engineer to establish the
lowest floor elevations based on estimated groundwater level and waiving
mottled soil requirements as provided in Ordinance No. 10, Sections 9.06a3
and 4. The GME Consultants report dated February 10, 1999 has been
verified per letter from Maximum Technologies dated March 18, 1999.
10. Variance being granted from Ordinance No.8, Section 6.02 for Lot 9, Block
7 as the lot does not meet the minimum depth requirement of 130'. A 4.6'
variance is required.
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Resolution - Approving Final Plat
Fox Hollow
June 1,1999
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11. Variance from Ordinance No.1 0, Section 9.05A for Blocks 3 & 4, and Block
6 as the length of these blocks exceed the maximum 1320' requirement as
provided in this Section. Variances of 78' and 625' are required
respectively.
12. Variance from Ordinance No. 10, Section 9.02C to allow the existing
driveway access on Lot 10, Block 2 to remain on Nightingale Street NW.
13. Variance to Ordinance NO.1 0, Section 9.06F for double frontage lots on
Lots 1-5 and 18 & 19, Block 1. Lots shall not front on Nightingale Street
NW nor 155th Lane NW.
14. A bikeway/walkway trail along Hanson Boulevard NWand Nightingale
Street NW shall be constructed. Funding shall be a 50/50 cost share
between the developer and the City.
15. A bituminous trail shall be constructed between Lot 6, Block 3 and Lot 1,
Block 4 from Linnet Street NW to the Oak View Middle School property.
The land (20') shall be taken as a part of park dedication and the trail shall
be constructed by the City.
16. A bituminous trail shall be constructed between Lot 9, Block 7 and Lot 4,
Block 8 from 155th Avenue NW to the trail on Hanson Boulevard NW. The
land (20') shall be taken as a part of park dedication and the trail shall be
constructed by the City.
17. The street section of 154th Lane NW, Martin Street NW and 155th Avenue
NW shall be widened with no parking to accommodate a bikeway. Cost of
the widening shall be split 50/50 between the developer and the City.
18. Outstanding items of correction being completed to the satisfaction of the
City.
19. Contingent on staff review and approval for compliance with city
ordinances, policies and guidelines.
Adopted by the City Council of the City of Andover this ~ day of June ,19
99 .
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
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DATE: June 1. 1999
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Administration
ITEM NO.
1 Approve Promotion
. John Hinzman, City Planner
Richard Fursman
City Administrator
The City Council is requested to approve the promotion of John Hinzman, City Planner from an
entry level planner to an intermediate planner as of July 1, 1999. The promotion is being
recommended as Mr. Hinzman's job responsibilities have been expanded as indicated on the
attached job description. Items 12-21 under the heading "Essential Duties and Responsibilities"
have been added to more accurately reflect his position. Most noteworthy is Mr. Hinzman's
responsibility and role in working with the GIS consultant to implement, maintain and use the
GIS (Geographic Information System). Mr. Hinzman has also been given supervisory
responsibilities overseeing the internship program in the Planning Department.
'\ In addition, Mr. Hinzman has four years experience as a city planner which places him above the
,~ entry level planner position as provided in the DCA Stanton Group's Salary Survey.
The Personnel Committee met on Thursday, May 20th and recommends to the City Council the
approval of the promotion. The minutes from the meeting have been included in your packet
materials.
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CITY OF ANDOVER
POSITION DESCRIPTION
Position Title:
Division
Department:
Accountable To:
Status:
City Planner (Intermediate)
Community Development
Planning and Zoning
Community Development Director
Exempt
PRIMARY OBJECTIVE OF POSITION:
Perform professional work encompassing all aspects of municipal planning including
current/development-related planning, long-range/comprehensive planning and policy
planning, and zoning code administration. Acts as lead on the implementation,
maintenance and use of GIS for the City.
SUPERVISION:
Work under the general guidance and direction of the Community Development Director.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
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6.
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10.
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Review site plans for compliance with zoning regulations.
Inspect special uses for on-going compliance with conditions of approval.
Explain and interpret provisions of the zoning code and other laws and
regulations related to development.
Review and maintenance of the Andover Comprehensive Guide Plan.
Conduct research studies and prepares summaries and/or reports on specific
zoning or other planning issues, as directed.
Answer questions and provides information on demographics, developments,
Andover Comprehensive Guide Plan, and miscellaneous planning and zoning
regulations, permits, and policies to citizens and developers, over the telephone
and in person.
Provide information on the City's planning program, zoning code and
development procedures to citizens, property owners, architects, engineers,
developers and contractors and others in a helpful, customer-oriented manner.
Analyze and prepare reports on development applications to determine
compliance with the City's Comprehensive Plan, Zoning and Subdivision Codes.
Keeps applicants, property owners, citizens, and other interested parties informed
during the course of case review.
Research and prepare studies on planning issues to meet the City's needs.
Maintain computer data bases and systems needed in the course of performing
functions assigned to this position.
Acts as Planning Department lead on the implementation, maintenance and use of
Geographic Information Systems (GIS).
Responsible for linking GIS with the Building Department software and
overseeing the ongoing maintenance of the program.
Responsible for administering the Community Development Block Grant
Program.
15. Responsible for supervising and directing the Planning Intern.
16. Responsible for Coordinating the Planning and Zoning Commission meetings,
agendas and public hearing notices.
17. Responsible for preparing staff reports and presenting them to the Planning and
Zoning Commission.
18. Acts as chief contact and liaison to the Metropolitan Council.
19. Responsible for monitoring planning trends, procedures and legislative issues for
city implementation.
20. Responsible for collecting demographic and property data.
21. Assists the Finance Director and MIS Consultant in identifying and solving
computer problems.
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PERIPHERAL DUTIES:
1. Work on duties and projects, and with other departments as assigned by the
Director.
2. May serve as a staff liaison to City Council, Planning Commission, citizen groups
and to employee committees.
MINIMUM QUALIFICATIONS:
1. Bachelor's degree in Planning or related field.
2. Three years experience in municipal planning and/or zoning code administration
or enforcement.
3. Valid state driver's license.
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DESIRED QUALIFICATIONS:
1. Masters Degree in Planning or related field.
2. Computer skills in MS Windows, WordPerfect, Data Base, Lotus, Arc View &
GIS.
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:
1.
2.
3.
Thorough knowledge of zoning and other land use regulations.
Considerable ability to read site plans, grading plans and surveys.
Ability to prepare, organize, and maintain inspection field data, files and records;
ability to testify in court in an objective, concise and professional manner.
Ability to utilize computer systems to track data and prepare reports.
Knowledge of planning principles and development ordinances and how they are
applied in the development review process; familiarity with the steps in the
reView process.
Ability to analyze situations and information, formulate alternatives, and use
sound judgment in drawing conclusions and making decisions. Ability to develop
a course of action and maintain momentum to reach successful conclusions to
assignments within agreed upon time frame.
Ability to communicate orally and in writing; ability to produce effective
presentations and reports including research, synthesis of information, preparing
text, graphs, charts and graphics. Ability to write clearly, concisely and legibly.
4.
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11.
Ability to deal with very tight time frames, demanding schedules and workload,
and with juggling a multitude of tasks while maintaining a cool. even-tempered
disposition.
Ability to maintain effective working relationships with supervisors, other staff
members, Council and Commission members, citizens, property owners,
developers and others.
Ability to follow verbal and written instructions.
Ability to handle threatening and stressful situations and effectively deal; with
difficult or angry people.
8.
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TOOLS AND EQUIPMENT:
Personal computer, including word processing, spreadsheet, GIS and data base software;
motor vehicle; telephone; mobile radio; blueprint, copy, fax, and other office machines.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
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Work is performed in both office and field settings. Approximately 10% of the
employee's time during April through October is spent in field inspections associated
with development cases and code enforcement. Sufficient mobility is necessary to
navigate natural terrain and construction sites. Visual acuity sufficient to evaluate field
conditions, plans and drawings is necessary, as is the ability to communicate orally in
person and over the telephone. Specific vision abilities required by this job include close
vision, distance, vision, color vision, peripheral vision, depth perception, and the ability
to adjust focus. Hand-eye coordination is necessary to operate computers and various
pieces of office equipment.
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While performing the duties of this job, the employee is required to sit, stand, walk, talk
and hear, use hands to finger, handle, feel or operate objects, tools, or controls, and to
reach with hands and arms. The employee is occasionally required to climb or balance,
stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 40 lbs.
WORK ENVIRONMENT:
Position may entail stressful conditions when dealing with concerned residents and/or
developers and when needing to meet deadlines.
The work environment characteristics described here are representative of those an
" employee encounters while performing the essential functions of this job. Reasonable
. / accommodations may be made to enable individuals with disabilities to perform the
essential functions.
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While performing the duties of this job, the employee works in both office and field
settings. When in the field, the employee is exposed to outside weather conditions,
experiencing exposure to wet and/or humid conditions, fumes or airborne particles, toxic
or caustic chemicals, hazardous or unsanitary conditions, risk of electrical shock and
vibration. Situations may occur which are threatening, and where the employee may
encounter aggressive and hostile behavior from individuals the employee must deal with
in the course of performing his or her duties.
The noise level in the work environment is usually moderate.
SELECTION GUIDELINES:
Formal application and resume, rating of education and experience; oral interview,
reference checks, physical examination and drug and alcohol tests; job related tests may
be required.
The duties listed above are intended only as illustrations of the various types of work that
may be performed. The omission of specific statements of duties does not exclude them
from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer
and employee and is subject to change by the employer as the needs of the employer and
requirements of the job change.
Approval:
Approval:
Supervisor
Appointing Authority
OCI-98
may-99 Revised
g: datalstaff/paljljobdescr/planning/planner
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CITY OF ANDOVER
2000 STEP PROGRAM
2000 BUDGET PROCESS
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INTERMEDIATE PLANNER (212 POINTS)
DESCRIPTION:
Performs professional work in community planning or related area where an
understanding of advanced concepts, principles and techniques of planning is required.
Acts as lead on the implementation, maintenence and use of GIS for the City.
MINIMUM QUALIFICATIONS:
Bachelors degree and thorough understanding of zoning laws and concepts.
I Hire 31,824 35,369 38,066
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Six Month 33,032 36,712 39,512
1 Years * 34,241 * 38,055 * 40,957
2 Years 35,449 39,398 42,403
3 Years 36,658 40,742 43,848
4 Years 37,866 42,085 45,294
5 Years 39,075 43,428 46,739
6 Years 40,283 44,771 48,185
* John Hinzman
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G:\DA T A \ST AFF\PROJECTS\2000BU D\ST ANTON\STEPPROG
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
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DATE:
lune 1. 1 999
AGENDA SECTION
ORIGINATING DEPARTMENT
N on-Discussion/Consent
Administration
Richard Fursman
ITEM NO.
0' Personnel Policy Modifications
D.
REQUEST:
The City Council is requested to approve changes to the personnel policy as recommended by the
personnel committee. The following items are in numerical order with changes in bold italic or 5tfike,.
Minutes from the meeting are also in the packet materials.
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Sec. 3. Employment Practices and Procedures.
(a) Applications for employment shall be encouraged from all interested parties.
(b) Selection of a candidate for a vacancy shall be made on the basis of qualifications for the
position, regardless of race, color, creed, religion, national origin, marital status, disability
status, with regard to public assistance, political affiliation, sex, age, and sexual orientation.
(c) Procedures for recruitment, interviewing, and selection of personnel shall be under the
direction and authority ofthc PerssHHel Direetsr City Administrator in compliance with all
appropriate statutes, rules, and regulations.
(d) Position vacancies within the City shall be posted internally.
(e) At no time will any relative be supervised by a family member.
(f) Employment in any position is subject to approval by the City Council. However, at the
discretion of the City Administrator, or designee, a provisional appointment may be approved
until the Council's employment action.
(g) Section 3 shall apply to all full-time, part-time, and seasonal positions of the City of Andover
including those represented by a bargaining unit.
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Sec. 12. Regular Hours of Work.
(a) The standard work period for a full-time employee of the City shall be 40 hours per 7 day
period, including approved leaves.
(b) The City's work period for the purpose of detennining overtime shall generally be calculated
from Sunday through the following Saturday. The City may unilaterally modify the work
period for any or all positions or classes of positions.
(c) At tile discretion of tile department IIead, a request for flex-time can be approved to
accommodate City and personnel sclledule fluctuations. All flex-time must be approved by
tile department IIead in advance.
(d) Section 12 shall apply to full-time and seasonal employees.
(e) Section 12(b) shall apply to part-time employees.
Sec. 18.1 Use of Comp Time
(a) Comp time may be used in not less than one hour increments not to exceed 16 hours per
week.
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Sec. 30. Employee Conduct.
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(a) Employees are expected to use available working hours to the best advantage in carrying out
work-related duties.
(b) The conduct of an employee on the job shall not bring negative public opinion upon the City.
(c) Employees are expected to treat each other in a professional, respectful manner.
Intentional hurtful, disparaging, cutting remarks which may cause to defame, demoralize,
disrespect or otherwise demean others are subject to disciplinary action as described in
section 6 of this policy. Instructive comments and suggestions for improvement are
encouraged provided they are given in a positive, constructive way.
(d) Following are general rules of behavior relative to an employee's political activities.
(1) An employee ofthe City may express personal opinions on political subjects and
candidates and take an active part in political management and campaigns as long as it
does not interfere with job performance or duties and such activities occur outside of the
workplace.
(2) An employee of the City may not, directly or indirectly, during working hours or on City
property, solicit or receive funds for political purposes.
(3) An employee of the City may not, at any time, use authority or official influence as a
result of their employment to compel any person to do any ofthe following: apply for
membership in any political organization; payor promise to pay any assessment (other
than their own), subscription, or contribution for political purposes; or take part in any
political activity.
Sec. 33. Tuition Reimbursement Program.
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Purpose: The City of Andover encourages its employees to improve skills and knowledge
through education. To assist employees in obtaining personal job related education and career
goals, the City offers the following tuition reimbursement program to eligible employees.
(a) Eligibility: Eligibility for the reimbursement program shall be based on the following
criteria:
(I) Full-time employees, including those represented by a bargaining unit, upon successful
completion of the initial probationary period with the City, or as individually agreed,
shall be eligible to apply for reimbursement of job related educational courses under the
City's tuition reimbursement program.
(2) This program is voluntary and as such, all course work shall be completed outside
nonnal working hours.
(3) In order to be considered for tuition reimbursement, the course or degree program must
be directly related to the employee's current job or to a position to which the employee
could be directly promoted within the City.
(4) Tuition reimbursement shall be considered only for course work taken at recognized
accredited colleges, vocational schools or approved adult educational programs.
(5) Tuition reimbursement fonns are available from the Personnel Department.
(b) Approval: In order to be eligible for tuition reimbursement, all requests for course work or a
degree program must receive prior approval from the appropriate Department Head, City
Administrator and Personnel Director.
(c) Reimbursement: An employee shall be eligible for reimbursement in accordance with the
following.
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(I) Upon successful completion of a pre-approved educational course, the City shall
reimburse the employee for cost of the course tuition and other associated fees not to
exceed the equivalent of the cost of tuition at the University of Minnesota for comparable
courses. At the discretion of the City the tuition reimbursement maximum may be
waived for certain job-related accelerated undergraduate degree programs. The City
shall not reimburse the employee for necessary textbooks and materials, meals or travel
expenses. Expenses for which the employee could be compensated through other
educational incentive programs, such as the GI Bill, will not be covered. Doctomte and
law school degrees ana courses shall not be eligible for tuition reimbursement under this
policy.
(d) Section 33 shall apply to all full-time employees, including those represented by a
bargaining unit.
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Sec. 33.1 Convention Attendance
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(a) Conventions, seminars, workshops or conferences of a national scope or regional (multi-
state) gathering of national groups, may be attended by department heads. In some cases,
a division head or department head's assistant (someone frequently designated to act in
his or her absence) may attend a conference if the gathering is specifically related to their
technical area. In all cases, specific approval by the department head and City
Administrator is necessary.
(b) State or pre-approved bordering state conventions, seminars, workshops and conferences
may be attended by department and division heads or their designated representatives.
Attendees may include any employee if the convention directly relates to their area of
work. In all cases, specific approval by the department head and city administrator is
necessary.
(c) Metropolitan area gatherings may be attended by employees designated by his or her
department head.
(d) Employees should be aware at all times that they are representing the City of Andover
while attending any conference, meeting seminar or convention. Employees should
conduct themselves as if they were at work. Improper conduct at any City authorized or
sponsored event reflects poorly on the City and will be subject to disciplinary action as if it
occurred during regular working hours.
(e) All conference expenses will be budgeted accordingly. Any costs associated with the
conference or travel that exceed budgeted amounts shall be reviewed by the City
Administrator for reimbursement.
Sec. 33.2 Travel Reimbursement
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The City of Andover may reimburse employees, volunteers, appointed and elected officials
(hereafter referred to as Employees) for actual expenses incurred while acting as a
representative of the City. Unless otherwise required by law, the following conditions must be
met in order to qualify for reimbursement.
1. The expenditure must qualify as a public purpose expenditure as determined by State law
and the city of Andover for which the City may use tax money.
2. Prior supervisory approval from the department head or City Administrator must be
received before reimbursement will be made.
3. Reimbursement shall be made in accordance with the rules stated in this policy.
(a) All requests for travel outside the Metropolitan area involving an overnigllt stay must be
submitted in writing. A copy of the seminar information should be attached to the request.
(b) Overnigllt accommodations within the Metropolitan area are not eligible for
reimbursement.
(c) Mileage and meal allowance advancements or reimbursements will be established at the
current IRS rates.
(d) Receipts for miscellaneous travel expenses (i.e. parking fees, cab fares) are necessary for
the employee to be reimbursed.
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(e) A report outlining the content of the seminar must befiled with the department head or
City Administrator within two weeks after returning from an out of the Metropolitan area
conference.
(f) 1/ out of state travel is required, air transportation is recommended and will be reimbursed
by the City.
i) Employees will select tlle most economical airfare tllat fits tlle conference or meeting
sclledule.
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ii) An employee may elect to drive instead of flying with tlle following provisions:
- Prior written approval must be receivedfrom tlle department lIead or Administrator.
- No less tllan 30 days prior to approval, the employee must contact a travel agent for tlle
most economical airfare available. Reimbursementfor travel shall not exceed tlle
amount of the airfare quote.
_ Lodging and meal reimbursement shall be limited to the period of time required ifflying
lIad been used.
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CITY OF ANDOVER
REQUEST FOR COUNCIl. ACTION
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DATE:
lune 1. 1999
AGENDA SECTION
ORIGINATING
DEPARTMENT
Non-discussion
Finance ~~~
Jean D. McGann
ITEM NO.
Yq,K Computer Update
Backl!:round:
City staff has been working with John Hoffman, an employee ofInformation Technology Partners, to
evaluate alI computer hardware and software devices for compliance with the Year 2000. ITP has done a
diagnostic examination and a copy of their findings are attached. Also attached to this report is a letter
from John Hoffman explaining other areas of concern related to hardware and software.
City Staff has reviewed this information and makes the following recommendation.
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1. The spreadsheet listing totaling $12,213.46, plus applicable taxes, be completed as soon as possible.
It is the goal of the Y2K committee to have all issues related the Year 2000 resolved by September I,
1999.
2. An additional hard drive for the file server, additional memory for the server and a switch be purchased
for a total of $1 ,850.81 plus tax.
The total cost of the aboce items is approximately $15,000 (including applicable taxes). The funding
source would be from the Y2K alIocation in the 1999 budget and from individual departmental budgets
depending on the problem of the individual computer.
In addition to the current issues there are two other items to consider. First would be adding an additional
file server at City Hall and the second is upgrading the internal/external mail package. If a new server is
purchased, the old server would act as a mail server. The City would house mail in house as opposed to
using an outside service provider. There would a small savings to the City by eliminating the outside
service provider. Based on current activity levels a new server is necessary to avoid corruption of data
files. The current mail system the City is using is no longer supported by Microsoft. This does not
become an issue unless something goes wrong with it. Due to this, we do not know if the mail system
wilI be Y2K compliant,
City Staff is recommends allocating $17,500 immediately for purchase of a new file server and mail
package. This purchase will be done within six months. The funding source wilI be from Y2K allocation
and individual departmental technology maintenance budgets.
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Please contact me at 767-5 I 10 or jmcgann@andovermn.com with any questions or concerns.
Total per Machine
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Windows Full $194.00
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labor Cost $85,00,
Memory Cost $15.71
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CPU Cost! $21 0,001
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Ghost! $19,131
CPU UP9'
Memory UP9
labor Time:
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a5/25/1999 13:45
6124829939
Il'FOTEOi PART!oER
PAGE a2
. /
AprjIJO.1999
Ms. Jean McGann
City of Andover
1685 Crosstown Boulevard
Andover. MN 55303
Dear Jean,
Here is the time line that I think YIOuld make the most sense for the City
per our discussion on Friday, April 23, 1999. The worX to dona can be sChedul8d
to take place throughOut the year, but some events do need immediate attention.
In addition. some of the users are experiencing more PC problems when they
use the new software. These problematic syStems should be oonsidered for
early upgrades.
Novell Server
) The first place that needs attention IS the Novell server located at City
Hall. This server is reaching the limits of its hard drive space. We became aware
of this space limitation this winter when someone tried to process several large
print job8 at the same time. The prfnt queues are located on VOL 1 which In turn
caused the Novell server to crash. The last time I checked, the SYS volume
only had about 180 Mbytes of free space and VOL 1 had less than 300 MbytEls of
free space.
We are also seeing error messages on the Novell console indicating that
the lack of hard drive Space Is preventing the tape backup from running correctly.
The problem will only worsen as the departments Incresse their needs for more
storage. Another hard drive should be added. to offset these problems now.
Additional memory should also be added to enhance the perfonnance of the
Novell server. All of these upgrades are necessary regardless of whether you
decide to migrate to Windows NT or continue to use Novell.
,
/
85/25/1999 13:45
j
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, /
6124829939
II'FOTEa-l PARnffi
PAGE 83
The Network
Next we need to consider the networf<. The PC's on the networf<
communicate with the server (and each other) by sending data packages back
and forth. The number of collisions of these data packages on the CIty's networf<
is Increasing. This causes the data packages to become corrupt and they then
have to be sent again. The net effect is that the entire system gets slow. The
problem is that the networf< cards in the computers are not receiving the stand
down command so that only one computer is sending a data package at a time.
On the City's network any number of PC's can attempt to send packages at the
same time.
The solution is to add a networf< switch that monitors and controls the
network traffic more efficiently. High volume users and devices (e.g. hubs,
routers, print servers and servers) are removed from the regular network and .
placed on the network switch. For example, the GIS and Finance Group use
large data files and would be migrated to the switch. This reduces the response
time for the high volume traffic and frees up the regular system for other users.
The networf< switch woufd be an auto-sensing 10/100. The 10 Mbytes NIC
(network interface card) currently in the Novell server would be replaced with a
100 Mbytes NIC.
Another reason for installing a network switch is that we are running out of
network ports. I discovered this problem when I installed the new PC and
printers for the Building Department. Very soon the City will not be able to add
any new users or devices. The networ1c switch will free up existing ports that can
be assigned to new users.
The network switch should be installed at the same time as the Novell
server upgrade. Both will have to be done after hours or during the weekend.
"
85/25/1999 13:45
6124829939
UFOTEOi PtR1l€R
PAGE 84
)
Migrating to Windows NT
A decision needs to be made on whether to install patches for Novell.
upgrade Novell, or migrate to Windows NT Server 4.0. There are several
reasons Windows NT is appealing. It Is easier and less expensIVe to maIntain
and support. The present upgrade to Office 97 will work better with Windows NT
than it does with Novell. Windows NT BackOfflce will handle both intemal and
Internet mail for MS mail that the City is USing for Its mall system. BackOffice
also has firewall software called Proxy Server to protect the City from Internet
hackers.
Workstations
The last item to deal with will be upgrading the workstations to make them '
more functional and Y2K compliant. These upgrades can be spread out over the
rest of 1999. This may help with budgeUng and may also reduce disruption. I
have attachecl a spreadsheet Showing the different systems and what upgrades
they need to extend their useful life. These upgrades include one or 8
combination of the following: new CPU, additional memory, relOading the
-- operating system and applying BIOS patches to correct automatic date roll over
problem.
\
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CITY OF ANDOVER
REQUEST FOR COUNCil ACTION
'.
j
DATE: lune 1. 1999
AGENDA SECTION
ITEM NO.
ORIGINATING
DEPARTMENT
Finance ~
Jean D. McGann
Non-discussion
Approve Finance Intern
It;.
Back!!round:
Upon recommendation from the Personnel Committee, City Staff is requesting approval for a Finance
Intern. The Minnesota Government Finance Officers have a grant program where the association will
give up to $2,000 to a City in sponsorship of an internship program. The MNGFOA is looking for a City
to sponsor a Finance Internship that would provide diverse instructional value to a 3rd or 4th year college
student interested in government.
The City of Andover could provide a broad level of activities for an Intern and benefit in the process.
Currently there are several projects an Intern would assist in. An activity listing is attached for your
reference.
'- ,..
ReQuest:
City staff is requesting approximately $3,900 of City funding for this internship program. An additional
$2,000 will be funded through the MNGFOA grant program. City funding will come from budget
revisions.
Please contact me at 767-5110 or jmcgann@andovermn.com with any questions or concerns.
CITY OF ANDOVER
1685 Crosstown Boulevard NW
Andover, MN 55304
Telephone 612-755-5100
Fax 612-755-8923
Internship - Public Finance or Public Finance/Administration students
The City of Andover, located in Anoka County approximately 16 miles from Minneapolis
and 23 miles from St. Paul, is looking for an intern to gain work experience in Public
Finance and/or Public Finance and Administration.
This internship may be up to six months in length and pays $8.90 per hour. Primary
responsibilities include:
. Assisting with 2000 budget
. Fixed asset research and maintenance
. Exposure to Human Resource responsibilities0
. Research related to revisions of current step program
. Special assessment calculations
. Statistical Research in preparation for CAFR
. Other duties as assigned
For further information contact Jean McGann, Finance Director, at 612-767-5110
or jmcgann@andovermn.com.
CITY OF ANDOVER
REQUBTFORCOUNOLACTION
"
DATE:June I, 1999
)
AGENDA SECTION
ORIGINATING DEPARTMENT
Non-Discussion
City Cler.~ ~.
ITEM NO.
\\.
Approve Garbage Hauler licenses
Pursuant to a resolution adopted in 1994, we are finally licensing both commercial and
residential garbage haulers. The resolution states that we can have 10 residential haulers and 7
commercial haulers.
Renewal notices were sent to all of the haulers licensed and so far only 5 have reapplied. Only
one has met all of the necessary requirements for licensing.
The City Council is therefore requested to approve the following residential garbage hauler
license which will run from June 1, 1999 to May 31, 2000.
,
, J
Larry's Quality Sanitation
17210 Driscoll Street NW
Anoka, Mn 55303
\
, /
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
\
,~
DATE: June " 1999
AGENDA SECTION
ORIGINATING DEPARTMENT
Non-Discussion
City Clerkl \
~.U'
ITEM NO.
Approve Temporary Non-Intox. liquor license/
lions Club/Andover Family Fun Fest
tJ.
The City Council is requested to approve a temporary non-intoxicating on-sale liquor license
for the Andover Lions Club to be used for the Andover Family Fun Fest, July 9, 10 and 11,
1999.
Attached is a copy of the license application and their certificate of insurance..
'\
)
'\
/
,
NON-INTOXICATING LIQUOR LICENSE
APPLICATION
Temporary
CITY OF ANDOVER, MINNESOTA
" .J
To the City of Andover, County of Anoka.
I hereby make application for the following non-intoxicating liquor licensees): (Off-Sale) (On-Sale), established
pursuant to an Ordinance passed by the Andover City Council.
(First)
E.
(Middle)
McKelvev
(Last)
Applicant Name: Jack
For the past five years my residence has been as follows: 15327 Ni ghti nga 1 e St. NW. New address:
?04"3 - 1<;Rth AvpnllP NW
I am the
11-27-34
month day year
acL~ ~-<A~J;;
Tille, Officer 'dC
at Staples. MN
City, State
I was born
of
Andover Lions Club
Name of Organization
located at the following address 1fiRli rrosstown Boulevard NW
The organization was incorporated
October 1977
date of incorporation
. The name and address of the
\
officers are as follows:
Di<lr:Je Chri~ti"n
l3i 11 Chd di "n
Prf'sidf'nt
Sf'Cretilry
J
Business name and address where license will operate:
1685 Crosstown Boulevard NW
Name, address and date of birth of manager, if different than applicant:
I am_ am not x_engaged in the retail sale of intoxicating liquor.
I have_ have not x had an application for licenses rejected previously.
I have_ have not x been convicted of a felony or of violating any national or state liquor law or local
ordinance relating to the manufacture, sale or transportation of intoxicating liquor.
I have no intention or agreement to transfer this license to another person.
I agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect
my premises and agree to the forfeiture of my license if found to have violated the provisions of the ordinance
providing for the granting of this license.
I hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge.
. rz I lJl0ft1.
'\
/
g:\dalalslafl\barbw\vickilliqlic.doc
A COR D-. .~ER"E[f1I~~"FE0F31L1A.8Illil"F"{]NS URANCE
FAX (612)893-9402
INC.
DATE (MMJOOIYY)
09/28/1998
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
COMPANIES AFFORDING COVERAGE
,.,., Lexiiigton'..Iiisurance.Company ....,..,
Andover Lions Club
854 113th Ave. N.W.
Coon Rapids, MN 55448
THIS IS TO POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATEO. NOTWITHSTANDING AI{'( REQUIREMENT, TERM OR CONOITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIACATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS ANO CONOITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCEO BY PAlO CLAIMS.
. GENERAL UABIUTY
COMMERCIAL GENERAL LIABILITY
CLAIMS MADE
OWNER'S 5. CONTRACTOR'S PROT
CO
LTR
TYPE OF INSURANCE
AUTOMOBILE LIABILITY
ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
i.. NON.OWNED AUTOS
GARAGE LIABiliTY
ANY AUTO
GENERAL AGGREGATE
POLICY NUMBER
EXCESS LIABILITY
UMBRELLA FORM
OTHER THAN UMBRELLA FORM
WORKERS COMPENSATION AND
EMPLOYERS' UABIUTY
Tl-lE PRQ?RIETORl
PARTI\lERSlEXECUTlVE
OFFICERS ARE:
O.THER . ..
Llquor Llablllty
A
INeL
$1,000,000 per occurrence
5639615
10/01/1998 10/01/1999
$1,000,000 aggregate
DESCRIPTION OF OPERATIONS/LOCATIONSlVEHIClESlSPECIAL ITEMS
City of Andover
1685 NW Crosstown Blvd
Andover, MN 55304
\
/
SHOULD ANY OF THE ABove oesCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF. THE ISSUING COMPANY WILL ENDEAVOR TO MAIL
-1Q.... DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE lEFT.
BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
OF ANY KINO UPON THE COMPANY, ITS AGENTS 0 REPRESENTATIVES.
AUTHO~ Ee~~ N;l'AT
,-
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
\
)
DATE: June 1. 1999
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Todd Haas, ~
Engineering
ITEM NO.
l3 ~pprove No Parking Resolution/Fox Hollow
The City Council is requested to approve the resolution approving no parking for both sides for
the following locations located in Fox Hollow.
1. 154th Lane NW between Nightingale Street NW and Martin Street NW.
2. Martin Street NW between 154th Lane NWand 155th Avenue NW.
3. 155th Avenue NW between Martin Street NW and the cul-de-sac which is located east of
Hummingbird Street NW.
The bikeway routes were approved as part of the preliminary plat at the City Council meeting
"; of April 6, 1999.
J
;'
'.
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
A RESOLUTION DESIGNATING NO PARKING ON BOTH SIDES ON CERTAIN
STREETS LOCATED IN FOX HOLLOW DEVELOPMENT.
.'
WHEREAS, the City Council approved the bikeway route as part of the
preliminary plat at their April 6, 1999 regular meeting.
WHEREAS, the City Council believes restricting the parking will provide a
safe route for bicycles which is recommended by AASHTO.
NOW THEREFORE, BE IT RESOLVED by the City Council of Andover
that there be no parking located on both sides on the following streets:
1. 154th Lane NW between Nightingale Street NWand Martin Street NW.
2. Martin Street NW between 154th Lane NW and 155th Avenue NW.
3. 155th Avenue NW between Martin Street NW and the cul-de-sac which is
located east of Hummingbird Street NW.
Adopted by the City Council of the City of Andover this ~ day of June,
19~.
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
\
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"I\D.P\\<; LVI\rO~d'SOS\:Z
'OJ I<;.L,
10 :0<;01 cO JOW
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
\
)
DATE: June 1.1999
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Todd Haas, ~
Engineering ~.
ITEM NO.
Approve Feasibility Report/99-19/
l4 ~580 - 144th Avenue NW/SS & WM
The City Council is requested to approve the resolution accepting feasibility study, waiving
public hearing, ordering improvement and directing preparation of plans and specifications for
the improvement of Project No. 99-19 for sanitary sewer & watermain in the area of 3580-
144th Avenue NW.
The proposed assessment is as follows (based on 1999 rates):
Note: The parcel was never previously assessed for sanitary sewer and watermain due to the
fact that this parcel was previously 2 lots and both lots were considered unbuildable. Since
then, the 2 lots were combined as 1 lot under Andover Boundary Commission Plat NO.1. The
City will take up the street to put in the sanitary sewer service and gopher under the roadway
for the water service.
,
, )
Sanitarv Sewer
Area Charge
0.26 acres x $1126 = $292.76
Acre
Lateral Charge
100 feet x ill = $3100 + $1500 (installation of service) = $4600
foot
Connection Charge
= $306
Total Sanitary Sewer $5,198.76
Watermain
, Area Charge
) 0.26 acres x $1195 = $310.70
Acre
,
'\ )
. '\
,
./
Lateral Charge
100 feet x ill = $3100 + $1500 (installation of service) = $4600
foot
Connection Charge
= $1325
Total Watermain
$6,235.70
Total Proposed Assessment for Parcel (sanitary sewer and watermain) = $11,434.46
\
)
'.
)
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ACCEPTING FEASIBILITY STUDY, WAIVING PUBLIC
HEARING, ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF
PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO.
99-19 FOR SANITARY SEWER & WATERMAIN IN THE FOllOWING AREA
3580 - 144TH AVENUE NW.
WHEREAS, the City Council did on the 18th day of Mav ,19 99 , order
the preparation of a feasibility study for the improvement; and
WHEREAS, such feasibility study was prepared by the City Enqineer
and presented to the Council on the ~ day of June ,19~; and
WHEREAS, the property owners have waived the right to a Public Hearing;
and
'\
)
WHEREAS, the City Council has reviewed the feasibility study and declares
the improvement feasible, for an estimated cost of $ 11.434.46.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby receive the feasibility report with an estimated total cost of
improvements of $ 11.434.46 waive the Public Hearing and order improvements.
BE IT FURTHER RESOLVED the property would be assessed over a ~
year period.
MOTION seconded by Councilmember
City Council at a reqular meeting this ~ day of
and adopted by the
June , 19~, with
Councilmembers
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
voting
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
-,
) Victoria Volk - City Clerk
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
)
DATE: June 1.1999
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Todd Haas, .~
Engineering ~
ITEM NO.
Approve Feasibility Report/99-20/
\61.3530 Hanson Boulevard NW/WM
The City Council is requested to approve the resolution accepting feasibility study, waiving
public hearing, ordering improvement and directing preparation of plans and specifications for
the improvement of Project No. 99-20 for watermain in the area of 13530 Hanson Boulevard
NW.
If the City Council recalls from the last meeting, the property owner is proposing to expand the
existing building thus requiring to sprinkle the building for fire protection.
The estimated cost to extend the 8 inch watermain across Andover Wheel and Frame and
across Roger's Auto Body to the north property line is estimated at $37,040.00.
\
,,--~'
The water area charge and water connection charges have been previously assessed. The
proposed lateral watermain assessment would be as follows:
328 feet = 58.6% x $37,040.00
560 feet
x Yz (Roger's is responsible for Yz of 8 inch watermain) =
$10,847.00
(to be assessed)
$26,193.00 (City responsibility)
to be paid from water trunk
fund
,
I
/
)
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the'following:
A RESOLUTION ACCEPTING FEASIBILITY STUDY, WAIVING PUBLIC
HEARING, ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF
PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO.
99-20 FOR WATERMAIN IN THE FOLLOWING AREA 13530 HANSON
BOULEVARD NW.
WHEREAS, the City Council did on the 18th day of Mav , 19 99 , order
the preparation of a feasibility study for the improvement; and
WHEREAS, such feasibility study was prepared by the City EnQineer
and presented to the Council on the ~ day of June ,19~; and
WHEREAS, the property owners have waived the right to a Public Hearing;
and
,
,
/
WHEREAS, the City Council has reviewed the feasibility study and declares
the improvement feasible, for an estimated cost of $ 37.040.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby receive the feasibility report with an estimated total cost of
improvements of $ 37,040.00 waive the Public Hearing and order
improvements.
BE IT FURTHER RESOLVED the property would be assessed over a 2
year period.
MOTION seconded by Councilmember
City Council at a reQular meeting this ~ day of
Council members
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
and adopted by the
June ,19~, with
voting
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
J
./
Victoria Volk - City Clerk
\
)
WA TERMAIN EXTENSION FOR ROGER'S AUTO BODY
13530 HANSON BOULEVARD NW
PROJECT 99-20
Estimated cost to extend sanitary sewer to Roger's Auto Body.
A. WA TERMAIN
Item Quantity Cost/Per Total Cost
1. Mobilization 1.00 LS $ 3,OOO.00/LS $ 3,000.00
2. Connect to Existing Watermain 1.00 LS 500.00/LS 500.00
3. 8" DIP CL50 WM 560.00 LF 16.00/LF 8,960.00
4. 6" DIP CL50 WM 60.00 LF 13.00/LF 780.00
5. 6" MJ Hydrant 2.00 EA 1,450.00/EA 2,900.00
6. 8" MJ Gale Valve & Box 1.00 EA 650.00/EA 650.00
7. 6" MJ Gale Valve & Box 4.00 EA 500.00/EA 2,000.00
8. MJ DIP Fittings 500.00 LBS 3.00/LB 1,500.00
9. Remove & Reconstruct Portion of 1.00 LS 1,000.00/LS 1,000.00
Retaining Wall
,j 10. Remove/Dispose Bituminous 200.00 SY 2.00/SY 400.00
11. Sod 1,200.00 SY 2.50/SY 3,000.00
12. Seed & Mulch 600 Mix 0.50 AC 1,600.00/AC 800.00
13. Reconstruct Driveway Entrances 200.00 SY 15.00/SY 3,000.00
(Include 2Y2" Bit, 4" of Class 5)
Construction Cost $28,490.00
Engineering & Administrative (30%) $8,550.00
TOTAL PROJECT COST $37,040.00
"
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
..
.J
DATE: June 1. 1999
AGENDA SECTION
Non-Discussion/Consent Item
ITEM NO.
Order Plans & Specs/99-21/Sunshine Park Shelter &
Ho~ituminous Trails Improvement
ORIGINATING DEPARTMENT
Todd Haas, j~
Engineering~
The City Council is requested to approve the resolution ordering the improvement of park
shelter and bituminous trails at Sunshine Park, Project 99-21 as requested by the Park and
Recreation Commission.
The 45 foot diameter shelter would be proposed to be constructed west of the existing
basketball court just south of the parking lot located off Crosstown Boulevard NW.
The estimated cost to build the shelter including the concrete slab, electrical work, light,
asphalt shingles and the bituminous trail to access the shelter) is approximately $55,000
(estimate).
,
,
/
City staff has met with Mike Basich of St. Croix Recreation Co. Inc. who sells the shelter and
he has indicated that they will prepare the plans and specs for the City at no cost. Once the
plans and specs are done for the shelter the Building Dept. will review the plans and specs for
building code requirements. The specs will be written in such a way that other shelter
suppliers could bid as long as the shelter is considered equal by the City.
This would be proposed to be paid from the park dedication funds.
,
./
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF
PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 99-21
FOR PARK SHELTER & BITUMINOUS TRAIL IMPROVEMENTS.
WHEREAS, the City Council is cognizant of the need for the park shelter and
bituminous trails; and
NOW, THEREFORE BE IT RESOLVED by the City Council to order the
improvement of park shelter and bituminous trails ,Project 99-21; and
,
,
BE IT FURTHER RESOLVED by the City Council to hereby direct the ~
Enqineer to have the plans and specifications for such improvement project through
St. Croix Recreation Co. Inc.
/
MOTION seconded by Council member and adopted by the
City Council at a reqular meeting this ~ day of June ,19---.lliL, with
Councilmembers voting
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
,
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
i
j
DATE:
June 1.1999
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINA TING DEPARTMENT
Scott Erickson,~L
Engineering
ITEM NO.
Approve Plans & Specs/98-27/Fox Hollow
\1.
The City Council is requested to approve the resolution approving plans and specifications
and ordering advertisement for bids for Project 98-27, Fox Hollow.
.~
,
CITY OF ANDOVER
) COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 98-27 ,FOR
FOX HOllOW.
WHEREAS, pursuant to Resolution No. 110-99, adopted by the City
Council on the 18th day of Mav ,1999, TKDA has prepared final plans
and specifications for Project 98-27 for Fox Hollow.
WHEREAS, such final plans and specifications were presented to the City
Council for their review on the 1 st day of June ,19~.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby approve the Final Plans and Specifications.
BE IT FURTHER RESOLVED by the City Council of the City of Andover to
hereby direct the City Clerk to seek public bids as required by law, with such bids
to be opened at 10:00 AM, Julv 2 . 19 99 at the Andover City Hall.
MOTION seconded by Councilmember and adopted by the
City Council at a reqular meeting this ~ day of June , 19 99 , with
Councilmembers
favor of the resolution, and Councilmembers
said resolution was declared passed.
voting in
voting against, whereupon
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
\
)
DATE: June 1.1999
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINA T1NG DEPARTMENT
Scott Erickson, rfJ(
EngineerirV6
ITEM NO.
\(~pprove Hiring of Engineering Tech 4
~ ).
The City Council is requested to approve hiring of Jake Knutson for the position of Engineering
Tech 4 for the City.
The following information is a summary of the hiring procedure used for selection of the
individual we are recommending for this position.
1. The position was advertised for two weeks in the Minneapolis Star Tribune Sunday paper,
Anoka Union and Anoka Shopper.
2. All applications were reviewed (3 applications were received) and 3 applicants were chosen
to interview.
, j
3. The three applicants were required to take a test designed to test their knowledge of
fundamental inspection, AutoCad practices and surveying.
4. Upon completion of the test, the applicants were interviewed by City Engineer Scott
Erickson, Asst. City Engineer Todd Haas and City Clerk Vicki Volk.
5. When the interview process was completed, the interviewers reviewed all applicants and
recommended hiring Jake Knutson.
We interviewed three candidates and found Mr. Knutson to have the qualifications we are
looking for. Mr. Knutson will bring well rounded experience to the City and be a real asset to
the department. We are recommending Mr. Knutson be hired at the starting level of pay,
$34,091.00.
Mr. Knutson will fill the position recently vacated by Richard Nordstrom who left for
employment with the City of Columbia Heights.
\
)
@
. ./
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
AGENDA SECTION
NO. Non-Discussion / Consent Agenda
DATE: June 1, 1999
ORIGINATING DEPARTMENT APPROVED
FOR AGENDA
ITEM
NO. Approve Purchase of Trailer Mounted
Generators
\q.
We received two quotes for a 125KW M.Q. Trailer Mounted Power Generator.
Frank Stone - Public Works
Superintendent
BY:
ENVIRONMENTAL EQUIPMENT SERVICES
1 - A-125KW M.Q. Trailer Mounted Generators
$24,974.25 (includes tax)
DEVIL'S LAKE EOUIPMENT
1 - A-125KW M.Q. Trailer Mounted Generators
(this price does not include taxes)
$29,450.00
\
j
These are demo units with about 300 hours on them. The City, at present, owns one M.Q.
Generator identical to the quoted models. We use our current generator during FunFest to
run various items, it is a very quiet-running generator.
The above quotes were for identical pieces of equipment. Since one bid was over
$25,000, we checked with the City Auditor to make sure the City could purchase on
quotes and not advertise for sealed bids. The Auditor stated that as long as the item being
purchased is under $25,000, it can legally be purchased from quotes and not sealed bids.
I recommend the purchase of one 125KW M.Q. Trailer Mounted Generator from
Environmental Equipment Services for $24,974.25. The monies for this purchase will
come from the 1999 Equipment Bond, where four units were budgeted.
"
/
MOTION:
SECOND:
FILE: rG:\\\ORDlCOUNCILlC06019a,DOC
@
CITY OF ANDOVER
)
REQUEST FOR COUNCIL ACTION
AGENDA SECTION
NO. Non-Discussion / Consent Agenda
DATE: June 1, 1999
ORIGINATING DEPARTMENT APPROVED
FOR AGENDA
ITEM
~ ,ReqUest to Purchase New Fuel Pumps
In light of the constant problems we're having with our fuel pumps (losing prime, low output),
economical to replace them instead of rebuilding them. We received the following three quotes.
MINNESOTA PETROLEUM SERVICE. INC.
I - Bennett 3925
2 - Product Suction Pumps (rated at 15 gpm)
2 - Bennett Lighted Dial Covers
2 - Electronic Pulsers to interface with current Gasboy card reader
2 - Red Jacket hose retractor
2 - Auto shut-off nozzles, hoses, swivels, filter assembly and break-aways
All labor, freight and applicable taxes
OPTIONS: 22 gpm pump - $450 additional
TOTAL (includes option)
Frank Stone - Public Works
Superintendent
BY:
it is more
$6,972.00
)
PUMP AND METER SERVICE. INC.
1- Gasboy Dual two product suction pump (rated at 18 gpm)
with nozzles, hoses, swivels, break aways and pulsers
2 - 6' hose retractors
Remove old Wayne dual suction pump and dispose of properly. Install new Gasboy dual product suction pumps
with high hose retractors, pulsers and start-up. Connect to existing fuel management system.
TOTAL $6,969.32
ZAHL EOUIPMENT COMPANY
1 - Gasboy 9153 A TW-2, twin suction pumps (rated at 22 gpm)
with 2-10: 1 pulsers
Remove and replace Wayne E733 fuel pump,
hook up Gasboy 1000 Card Reader $4,950.00
2 - new fuel nozzles and hoses $ 56.00
Calibrate and start-up system $1,206.00
Tax $ 325.77
OPTIONS: Lights on pumps $108.00 + $ 7.02 (tax) = $115.02
High Hose Retrievers $268.00 + $17.42 (tax) = $285.42
TOTAL plus OPTIONS: $6,936.61
We hadn't foreseen this extra expense for the 1999 budget year. We will pay for the pumps out of the Fuel
Allocation Budget for Central Equipment. We were $10,000 under budget for the 1997-98 Snowfall Season.
With the lack of snow and ice in the 98-99 Season, we are on that same pace. Of the three price quotes received, I
) believe that Zahl Equipment is the best. It is 100% compatible with our Gasboy tank monitor and is a high volume
pump at 22 gpm.
MOTION: SECOND:
FILE: rG:\WORDlCOUNCIL\C060199.DOC
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
, /
DATE: June 1. 1999
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Brian Kraabel - Supervisor,
Utility Department
ITEM NO.
tiI~prove Purchase of PIPEWORKS/ArcView Software
We request approval from Mayor and Council to purchase PIPEWORKS/ArcView Utility
Software from SEH, Inc. for $11,778.79. We viewed software from four different companies:
Hanson, CarteGraph, GBA MasterSeries and Pipeworks. PipeWorks was the least expensive,
fit our needs the best and would best interface with our current system. This will be paid for
out of the 1998 carryover funds: 1/3 water, 1/3 sanitary sewer, 1/3 storm sewer.
The software will be used for tracking every facet of the water, sanitary and storm sewer
systems for Andover.
We are still exploring an option of purchasing an upgrade to the ArcView system we currently
" have. This option could be less expensive than purchasing the ArcView portion of the
./ PIPEWORKS package.
\
,
/
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
"
. )
DATE: June 1. 1999
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Scott Erickson, & C
Engineering
ITEM NO.
Approve Quotes/Storm Sewer Extension/
~-.8/Chesterton Commons
The City Council is requested to approve the quotes for the extension of storm sewer for
Project 97-8, Chesterton Commons. The quotes are as follows:
Contractor
Old is Gold
Hydrocon, Inc.
Quote
$9,800.00
$15,776.25
The City has done several projects with Old is Gold and recommends they be awarded the
quote for $9,800.00.
) The cost of this improvement will be included with Ashford Development's assessments for
their next phase of Chesterton Commons.
"
,
I
iY-28-99 FRI 10:00
OLD IS GOLD CONSTRUCTION
FAX NO. 612 434 6467
P.Ol
r,
PROPOSAL
,
FROM: OLD IS GOLD CONSTRUCTION
14424 PRAIRIE RD. NW
ANDOVER.. MN
612-434-9818
". ; (!, i (y C1 r 11--~Ul<)(.Jt7 / PH 0 N E :
I1rr,u; PIkJe. B-er/4u;,';.+ FAX:
~JORI', -I.., ~L FERFORMI:.D AT: l~~ a~
?~~...SIOa
?~~S"-89.;)3
LA It. CF PLANS: ARCHITEC1: l!'-~ ~~,
-. .... ....--------------------------....------ :..~.. ...-._._-~
WE htREB1 PHuPOSE 1Q FURNISH ALL THE MA1ERIALh AND PlRFORM AL~ lH~
L~bu~ N~~ESSARY FOR THE COMPLETION OF:
2,-0/ L-P :5 6 " ...skr,,>-
~O~ P-G. :;;ed.-!;w
fG~kr~J~ ,.<[:. c;ards
--R!f-.A~---------------- -----------,------. - ..-- -----------
ALL t,"~~RiAL IS GUARANTEED TO BE AS SPECIFl~D.. AND THE ABOVE WORK
TU BE PERfuRMED IN ACCORDANCE WITH THE DRAWINGS AND SPECIFICATIUNS
':'u!:lMi I it:i.> i-oJk ABOVE WORK ANI:. COMf>L~TED IN ^ SUBSTANTIAL WORKMANLIKE
1',,,NN.;.Jt fuR THE 1"JM OF DOLLARS($ _ ~"rl ) '__ WITH PAYMENfS TO BI:.
hAD~ UPON COMPLETION.
--- - ... --.. - - ...-------------------------------------- ----- - ------ . ---
j,;" 1"\..;L.11~TION OR DEVIATION FROM ABOVE SPECIFICATIONS INVOLVING
L^I~A COSI.. WILL BE ExECUTEn ONLY UPON WRITTEN ORDERS, AND WILL
BEtOM~ ~N E~TRA ~HARGE OVER AND ABOV~ THE ESTIMATE. ALL AGREEMENTS
CONTiNGENT UPON STRIKES, ACCIPENTS OR DELAYS BEYOND aUK ~ONT~OL.
Ow~~R TO CARRY rIREJ TORNADO AND OTHER NECESSARY INSU~ANCE UPON
AHUVl WURh. WORKMEN'S COMPENSATION AN PUBLIC LIABI ITV INSURANCE
~M ~~v.~ WORK TO BE TAKEN OUT BY OLD GOLD C NST 'CT ON.
DATE:
WITHDRAWN BY US IF NOT ACCEPTED WITHIN
:~uot::; THIS
15 ;';k{~1
~F PROPOSAL.
THE A~LJE PRiCES, SPECIFICATIONS AND CONDITluN~ AkE SATlSFhllURI
AIm ARt. HEREBY ACCEPTED. You AR~ AUTHOR I ZED TO DO THE WORK A:'
~~L~~Fl~u. PAYMENT WILL BE MADE ^~ OUTLINED ABOVE.
SIGI'lt\T~~.E :
DATE
HYDROCON
TEL No.
651 674 2735 Ma~ 28.99 8:25 P.Ol
~ ,HVDROCO~J INC.
WATER & SEWER CONTRACTOR
, /
P.O. Box 129
NORTH BRANCH, MINNESOTA 55056
Phone 612-332-5411
.
DATE:
TO:
FAX TRANSMITTAL
5 -~B - ~c.:>
'D,4\l~ ~KbW LIZ..
'.
j
COMPANY: CI.TY 01= 4-tbov~
FAX NO: /65 - e~23
FROM: TOM l-l-AL.S
REFERENCE: S'roRh\. ~. ~ f<e:.A4e
NUMBER OF PAGES, INCLUDING COVER PAGE:
, , MESSAGE
1..
bA..lIE.. :
HGIf'G IS OuR QU017E ~/"fe. c'JC.n=NbIAJ&
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1?€::;Qu (re.E-b ~ PILL- 1',1tJ-~IAL. 10 CoMe- FIC:.aN"\.
AD~ACk:-A.lT P;:::O.)<:;,c.r-) R'GS"To~ wJ.'n-l ToPSOLL..
of- S'O~. i.uMP ~ ~CG ~ /5) 77ta ~
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~ U-b,'2.J::: ,
/
Qt:hr- CUQ
"
)
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
. '\
" )
DATE: June 1.1999
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Todd Haas, ~
Engineering ~
ITEM NO.
A~~ridge Park Well/99-2
The City Council is requested to approve the resolution ordering improvement and directing
preparation of plans and specifications for the improvement of Hawkridge Park Well (Option
2), Project 99-2.
Attached is a letter from Dan Winkel, Fire Chief, indicating that he believes the installation of a
well and holding tank at Hawkridge Park would be beneficial. The Fire Department has not
budgeted for the installation of the holding tank (approximately $40,000). Also a letter was
sent to Andover by the City of Oak Grove. Oak Grove is willing to contribute up to $10,000.
The funding source would be as follows:
'\ . Park dedication funds
j
· 1998 excess unallocated funds of $10,000 which has been approved by the City Council
Note: Under option 2, the Fire Dept. would still have the capability to use the well but it will not
fill the fire tankers as fast due to the fact that there would not be any underground
storage tank and sump pump to pump it into the tankers.
Note: City staff will send a letter to Oak Grove thanking them for their time to consider this
improvement.
\,
)
\
.J
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF
PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF A WELL (OPTION 2),
PROJECT NO. 99-2 FOR HAWKRIDGE PARK.
WHEREAS, the City Council is cognizant of the need for a well; and
NOW, THEREFORE BE IT RESOLVED by the City Council to order the
improvement of a well, for Project 99-2; and
BE IT FURTHER RESOLVED by the City Council to hereby direct TKDA to
\ prepare the plans and specifications for such improvement project.
.J
MOTION seconded by Councilmember and adopted by the
City Council at a reQular meeting this -..1R day of June , 19~, with
Councilmembers voting
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
\
)
13:34
651 292 0083 P. 0:Ya3
DmDN 1
PRELIMINARY COST ESTIMATE
FOR
HAWK RIDGE PARK welL AND WATER SYSTEM
/^loT'€.: p~~~ +e <:~r>c"~"'Q"
~IV .2 ha/'?.,
Item No. Description
1
2
3
4
5
6
7
8
9
10
11
12
13
15
16
17
18
, 19
. '20
W
Quantity
Units
Unit Pr1Ce ExtensIon
Remove Masonry WaD 0 Well 1 100 SF $15.00 $1.500.00
Disconnect Well 1 Hydro Tank Plumbing 1 LS S5OO.oo $SOO.oo
Move Hydro Tank to Parl< 1 LS $500.00 $500.00
Replace Masonry WallO Weill 100 SF $25.00 $2.500.00
Sandbla.stlPairrt Hydro Tank for Bury 500 SF $5.00 $2.500.00
Modify Hydro Tank for PIpe Conn.. ete. 1 LS $500.00 $500.00
Excavate for Hydro Tank Install 250 cy $4.00 $1,000.00
ConcnrteFoundalionforHydroTank 5 cy $350.00 $1.750.00
Install Hydro Tank On Foundation 1 LS $2SO.oo S250.oo
Piping, Valves (BF), Prass. Tank. etc. 1 LS ",~.oo $5.sqO.OO
Construct wen 1 LS $15,000.00 $15.000.00
Pitlesa Well Adapter 1 LS $1.500.00 $1.500.00
Install Well Pump 1 LS S5OO.OO $500.00
Exterior Piping (3-inch) 100 LF $15.00 $1,500.00
Pressure Tank 1 EA $1,200.00 $1,200.00
Electrical Service 1 LS $0.00 SO.OO .
Electrical PaneVControl 1 LS $8,500.00 sa.500.00
Control Room in Parle Building 100 SF $50.00 $5,000.00
Install Pump forti/jng Fire Tankers 1 LS $14,000.00 $14,000.00
Total $53,700.00
Contingency @ 10% $6.370.00
Total ConstNction Cost $70,070.00
-~I.I.~
nOle: costs do not include engineering. administration, leagl or fIScal costs ~ ___-- J$ q I, ~ \
\
..
n:R-e1-1999 16:38
:. )
OPTION-2 PAI!UMINAAY COST l!8TlMATI!
FOR
HAWK RIDGE PARK WELL AND WATER SYSTEM
Item No. Description
1 Valve MH, Yard hydrant, MIec valvee & pipin
2 Construct wen
3 PltIess Well Adapter
4 . Install Well Pump
5 Exterior Piping (3-inch)
6 VFO for Well Pump
7 Electrical Service
8 EIedricaI PanellControl
9 Utility Box EncIosurerfor BackfIow pl'8'lente.
Total
OontIngcncy . 10%
Total Construction Cost
note: costs do not include engineering, administration. IeagJ or flscaI costsJ
and assumes exist. City pump and motor
Quantity
Units
1
1
1
1
100
1
1
1
1
LS
LS
LS
LS
LF
EA
LS
LS
LS
"
/
"
)
.
651 292 0033 P.eI2/e2,
"'"
()PT'ON Z.
-
Unit Price Extension
$5,500.00
$15,000.00
$1,500.00
$500.00
$15.00
$2,000.00
$0.00
sa,5OO.oo
$2,000.00
$5,500.00
$15.000.00
$1,500.00
$500.00
$1,500.00
$2,000.00
$0.00
$8,500.00
$2,000.00
$36.soo.oo
$3,650.00
$40,150.00
~XI.3
------ $5-2.119 ~
.
Ie
TOTl=L P.02
91- 2-
Andover
FIRE DEPARTMENT
RECEIVED
I MM30gm I
CITY OF IlNDQYsR
Memorandum
Date: March 25,1999
To: Todd Hass, Assistant City Engineer
From: Dan Winkel, Fire Chief ~.MJ.
Subject: Hawkridge Park Well and Holding Tank
.,
Todd, this a note to confirm with you that I believe the installation of a well and holding
tank at Hawkridge Park would be very beneficial for our fire suppresion needs. I have
reviewed both options and it is my opinion that option # 1 is appropriate and may have a
direct benefit for the ISO. rating for City fire protection. I would like to see staff discuss
finance options for this project and make a recommendation to the City Council. This is
not a budgeted item in the 1999 fire department budget.
Please note that I have also contacted the City of Oak Grove to see if they would have an
interest in this project. I did inform Oak Grove Fire Chief, Ron Lohse that ifhe should
have a question regarding this project he could call either you or I for assistance. I also
told Chief Lohse that we would be available to attend an Oak Grove Council to assist with
the presentation of the information. I will forward all of the information that has been
presented to our council to date.
I will call you as soon as I have been contacted by Oak Grove regarding the well. I did
indicate the need to inform us as soon as possible because the Parks Commission would
like to install the well for summer park maintenance.
\
Station 1
13875 Crosstown Blvd.
Andover, Minnesota 55304
612/755-9825
Fax: 612/755-9583
Station 2
16603 Valley Drive
Andover, Minnesota 55304
612/421-9426
Station 3
1785 Crosstown Blvd.
Andover, Minnesota 55304
612/755-9044
(
C.C. 1Y1+:)' S-JI'B'/9?
RECEIVED ~
MAY 1 3 1999
CITY OF ANDOVER
"
. .. 90/Hal1
.~,~~=t~..
'JeIe~(612) 7$-l9'XJ .
. Thx (612) 753-627l
May 12,1999
Mayor and City Council
City of Andover
1685 Crosstown Boulevard NW
Andover, Minnesota 55304
Re: Construction of Well at Hawkridge Park
Dear Mayor and City Council:
The Oak Grove Council at their May 10, 1999 meeting, considered the request for the
City of Oak Grove to participate in a 50-50 cost share for the fIre department upgrade to
the proposed well in Andover.
After much discussion, it was agreed that because the well would not be ISO certifiable,
is not within our city and therefore out of our control, it would have much the same value
to our fire department as an additional dry hydrant The approximate cost of putting in a
dry hydrant is $6,000; therefore, Oak Grove would be willing to contribute up to $10,000
toward the fIre department upgrade to the well Andover is planning on installing at
Hawkridge Park.
Please let us know if you have any questions.
Sincerely,
OAK GROVE CITY COUNCIL
A~
C{4Z~~
To _F
... -
~
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE: June 1.1999
AGENDA SECTION
ADD-ON
ORIGINATING DEPARTMENT
Administration,
Richard Fursman
ITEM NO.
Approve Pull Tab License/Lions Club/July 10
REQUEST:
The City Council is requested to approve the resolution for a one day (July 10, 1999) license
for pull tabs as requested by the Andover Lions Club as part of the Andover Family Fun Fest.
.
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
NO.R
A RESOLUTION APPROVING A CHARITABLE GAMBLING PERMIT FOR THE
ANDOVER LIONS CLUB TO CONDUCT A PULL TAB OPERATION DURING
THE ANDOVER FAMILY FUN FEST, SATURDAY, JULY 10,1999, AT 1685
CROSSTOWN BOULEVARD NW, ANDOVER, MINNESOTA.
WHEREAS, the Andover Lions Club has submitted an application to the
City of Andover and the State Charitable Gambling Board for a permit to operate
charitable gambling at the Andover Family Fun Fest, 1685 Crosstown Boulevard
NW, Andover, MN.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover, Anoka County, Minnesota, that a charitable gambling permit is hereby
approved for the Andover Lions Club to operate a pulltab operation during the
Andover Family Fun Fest, Saturday, July 10, 1999 at 1685 Crosstown Boulevard
NW.
Adopted by the City Council of the City of Andover this 1 st day of June, 1999.
CITY OF ANDOVER
Attest:
J. E. McKelvey - Mayor
Victoria Volk - City Clerk
etl~ NAL
DATE
June 1.1999
ITEMS GIVEN TOTHECITYCOUNCIL
· Park and Recreation Minutes - May 6, 1999
. Town Meeting - May 10, 1999
· Planning and Zoning Minutes - May 11, 1999
· City Council Minutes - May 18, 1999
. Park and Recreation Minutes - May 20, 1999
· Personnel Committee Minutes - May 20, 1999
. EDA Minutes - May 20, 1999
. Ord. No. 257
. Ord. No. 254
. Ord. No. 256
. Ord. No. 93A
. Ord. No. 258
. MBIA
. Final Plat/Fox Hollow
. Schedule of Bills
PLEASE ADDRESS THESE ITEMS A T THIS MEETING OR PUT THEM ON
THE NEXT AGENDA.
THANKYOU.
In
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NEW ISSUE(S)
BANK-QUALIFIED
STANDARD & POOR'S CORPORATION RATING: A
BOOK-ENTRY ONLY
The (i) SJ,500,OOO General Obligation Tax Increment Bonds of 1999, dated June I, 1999 (the "Bonds") and (ii) S1,050,OOO General Obligation Equipment Certificates of 1999,
dated June I, 1999 (the "Certificates"), it is the opinion of Briggs and Morgan. Professional Association, Bond Counsel. based on present federal" and Minnesota laws. regula.
tions, rulings and decisions, at the time of their issuance and delivery to the original purchaser, interest on the Bonds/Certificates is excluded from gross income for purposes of
United States income tax and is excluded, to the same extent, in computing both gross and taxable net income for purposes of State of Minnesota income tax (other than
Minnesota franchise taxes measured by income and imposed on corporations and financial institutions.) Interest on the Bonds/Certificates is not an item of tax preference for
purposes of the alternative minimum tax imposed on individuals and corporations; however, interest on the Bonds/Certificates is taken into account for the purpose of
determining adjusted current earnings for the purposes of computing federal alternative minimum tax imposed on corporations. No opinion will be expressed by Bond Counsel
regarding other state or federal consequences caused by the receipt or accrual of interest on the Bonds/Certificates or arising with respect to ownership of the Bonds/Certificates.
See Tax Exemption and Other Tax Considerations herein for additional information.
Final Official Statement
(Daled: May 20, 1999)
CITY OF ANDOVER, MINNESOTA
$1,500,000 General Obligation Tax
Increment Bonds of 1999
MBIA
The scheduled payment of principal of and interest on the Bonds when due will be guaranteed under an insurance policy to
be issued concurrently with the delivery of the Bonds by MBIA INSURANCE CORPORATION. The insurance is only
related to the $1,500,000 General Obligation Tax Increment Bonds of 1999.
MBIA INSURANCE CORPORATION RATING: AAA
(MBIA INSURANCE CORPORATION INSURED)
Dated Date: June 1, 1999 Interest Due: Each June 1 and December 1
commencing December 1, 1999
Amount Rate Maturitv Yield Price Amount Rate Maturitv Yield Price
$ 50,000 5.00% 12/01/01 3.60% 103.290 $140,000 4.20% 12/01/07 4.25% 99.646
80,000 5.00 12/01/02 3.75 104.039 140,000 4.30 12/01/08 4.35 99.614
110,000 4.75 12/01/03 3.85 103.669 140,000 4.40 12/0 1/09 4.45 99.584
140,000 4.00 12/01/04 4.00 100.000 140,000 4.45 12/01/10 4.55 99.113
140,000 4.05 12/01/05 4.10 99.717 140,000 4.55 12/01/11 4.65 99.060
140,000 4.15 12/01/06 4.20 99.681 140,000 4.65 12/01/12 4.75 99.012
Norwest Investment Services, Inc, as underwriter has agreed to purchase the Bonds from the City of Andover, Minnesota,
for an aggregate price of $1 ,480,500.00 plus accrued interest to the date of delivery. The final delivery date for the Bonds
is June 9, 1999.
Bonds oflhis issue maturing December 1,2004, and thereafter, are subject to redemption, in whole or in part, on December 1.2003, or
any interest payment date thereafter, at a price of par plus accrued interest.
$1,050,000 General Obligation Equipment
Certificates of 1999
Dated Date: June 1, 1999 Interest Due: Each February 1 and August 1
commencing February 1,2000
Amount Rate Maturitv Yield Price Amount Rate Maturitv Yield Price
$225,000 3.70% 02/0 I/O I 3.70% 100.000 $270,000 4.00% 02/01/03 4.00% 100.000
250,000 3.85 02/01/02 3.85 100.000 305,000 4.00 02/01/04 4.10 99.577
Norwest Investment Services. Inc. as underwriter has agreed to purchase the Bonds from the City of Andover, Minnesota,
for an aggregate price of $1 ,042,783.45 plus accrued interest to the date of delivery. The final delivery date for the Bonds
is June 8, 1999.
Bonds of this issue maturing February 1,2002. and Ihereafter, are subject to redemption, in whole or in part, on February 1. 2001, or
any inleresl payment dale thereafter, at a price of par plus accrued inlerest.
City or ADdover, Minacsota
$1,500,000 Genenl Obli&otioD Tu laeremeal BoDds of 1999
Dated Date: 06/01199
Paying AgeallDd R<ciltrar: U.S. Baak TlUII, NaticaaJ Allociatim. St. Paul, Mim>eaota
Debt Service Paymeau
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12 1 1999
6 1 2000
12 1 2000
6 1 2001
12 1 2001
6 1 2002
12 1 2002
6 1 2003
12 1 2003
6 1 2004
12 1 2004
6 1 2005
12 1 2005
6 1 2006
12 1 2006
6 1 20C11
12 1 20C11
6 1 2008
12 1 2008
6 1 2009
12 1 2009
6 2010
12 2010
6 2011
12 2011
6 2012
12 2012
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80,000
110,000
140,000
140,000
140,000
140,000
140.000
140,000
140,000
140,000
140,000
Avenge Coupoa:
$1,500.000
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$32,987.50
32,987.50
32.987.50
32,987.50
32,987.SO
3I,737.SO
31,737.SO
29,737.50
29,737.SO
27,I2S.00
27,12S.00
24,32S.00
24;32S.00
21,490.00
21,490.00
18,S85.00
18,585.00
1S,645.00
15,645.00
12,635.00
12,635.00
9,S55.00
9,555.00
6,440.00
6,440.00
3,2S5.00
3,2S5.00
SmUannual
1'aymnIl
$32,987.S0
32,987.50
32.987.50
32,987.50
82,987.50
31,737.50
lll,737.SO
29,737.SO
139,737.SO
27,I2S.00
167,12S.00
24,32S.00
164,32S.00
21,490.00
161,490.00
18,58S.00
158,585.00
1S,64S.00
155,645.00
12,635.00
1S2,635.00
9,555.00
149,555.00
6,440.00
146,440.00
3,2S5.00
143,2S5.00
Boad Y cars:
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4.1S'-"
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4.30'-"
4.40'-"
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ANIual
Paymml
$32,987.50
65,975.00
115,975.00
143,475.00
169,475.00
194,2S0.00
188,650.00
182,980.00
177,170.00
171,290.00
165,270.00
159,110,00
1S2,880.00
146,510.00
$2,065,997.50
12870
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City or Andover. Minnesota
$1,050,000 General Obligatioo Equipmeot Certificates or 1999
nated Dale: 06/01/99
Paying Agent and Regiltrar: U.S. Bank Trull, National Auoeiation, SI. Paul, Minneaola
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Monsh Day Year Prindpal Rale lnJerest Paymml Paymml
2 1 2000 $27,300.00 $27,300.00
8 1 2000 20,475.00 20,475.00 $47,775.00
2 1 2001 $225,000 3.70% 20,475.00 245,475.00
8 1 2001' 16,312.50 16,312.50 261,787.50
2 1 2002 250,000 3.85% 16,312.50 266,312.50
8 1 2002 11,500.00 11,500.00 277,812.50
2 1 2003 270,000 4.00% 11,500.00 281,500.00
8 1 2003 6,100.00 6,100.00 287,600.00
2 1 2004 305,000 4.00% 6,100.00 311,100.00 311,100.00
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Average Coupon: 3.93849%
Bond Yearl:
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TABLE OF CONTENTS
Page
Summary of Offering ($1,500,000 General Obligation Tax Increment Bonds).......................... 2
Summary of Offering ($1,050,000 General Obligation Equipment Certificates) ....................... 3
Principal City Officials................................................................................................................ 4
Issuer's Certificate........................................................... ............................................................ 5
Authority and Security for the Bonds/Certificates ...................................................................... 6
Purpose ..... ................... ................. ................. .......... .... .................................. .................. ............ 6
Statutory Debt Limit....... ......................................... ................................................. ....... ............ 7
Estimated Source and Application of Funds ............................................................................... 8
Explanation of Ratings ........................................................ .............. ........ .................................. 9
Future Financing................................................... ............ .......... ................................................. 9
Bond Rating/Insurance ....................................... ........................................... .............................. 9
Litigation................. ........... .... ... ...... .............. ............ ................................................... ................ 9
Certification................................................. ............................ .................................................... 9
Legality.................................................... ................ ................ ............... ..................................... 9
Continuing Disclosure.................,............... ............................ .................................................... 10
Y2K Issues.................... .........,................. ............................ ........................................................ 10
Book-Entry Only System...................... ........................... ............. .... ............. .............................. 11
Tax Exemption and Other Tax Considerations............................................................................ 12 - 13
City of Andover (General Information)....................................................................................... 14 - 20
Minnesota Valuations, Tax Credits and Levy Limitations.......................................................... 21 - 23
City of Andover (Economic and Financial Information)............................................................. 24 - 33
Summary of Debt and Debt Statistics.......................................................................................... 34
Appendix A - Proposed Form of Legal Opinions
Appendix B - Form of Continuing Disclosure Undertaking
Appendix C - City's Financial Report
Appendix D - MBIA Insurance Corporation
SUMMARY OF OFFERING
$1,500,000
GENERAL OBLlGA TION TAX INCREMENT BONDS OF 1999
(Book-Entry Only)
AMOUNT - $1,500,000.
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ISSUER - City of Andover, Minnesola (the" City").
SALE DATE-Tuesday, May 18, 1999. ,..,
UNDERWRITER. Norwesl InveSlmenl Services, Inc. U
TYPE OF ISSUE - General Obligalion Tax Incremenl Bonds of 1999 (the" Bonds"). See Authority and Security for the Bonds/Certificates and Esti-
mated Source and Application of Funds for additional information. ....,
SECURITY & PURPOSE. These Bonds are being issued pursuanllo Minnesola Slalules. Chaplers 469 and 475. The Bonds are payable primarily from u
lax increments derived within Developmenl DistricI No, I (the" DistricI"), The full faith and credil of the City is pledged
10 their paymenl and the City has validly obligaled itself 10 levy addilional ad valorem laxes in the evenl of any deficiency
in the Debl Service Accounl eSlablished for this issue, These laxes will be levied upon all of the laxable property wilhin the n
City and withoullimilalion of amount. The interesl on the Bonds is nul includable in the gross income of the recipienl for
purposes of United States income tax or the State of Minnesota income tax (other than Minnesota corporate excise taxes u
measured by income) according 10 presenl Federal and Minnesola laws, regulalions, rulings and decisions, In addilion, the
proceeds of the Bonds will be used 10 provide moneys 10 finance certain capital and administralion costs of the District.
DATE OF ISSUE. June I, 1999.
INTEREST PAYABLE DATES. December I, 1999, and semiannually thereafter on June I and December 110 regislered owners of the Bonds appear.
ing of record in the bond regisler as of the close of business on the fifteenth (15th) day (whether or nol a business
day) of the immedialely preceding month,
DENOMINATIONS. $5,000,
MATURITIES.
12/01/01
12/01/02
12/01/03
$ 50,000
80.000
11 0,000
$140,000
140,000
140,000
12/01/04
12/01/05
12/01106
12/01/07 $140,000
12/01108 140,000
12/01109
12/01110
$140,000
140,000
12/01111
12101/12
$140,000
140.000
AVERAGE MATURITY. 8.58000 years.
REDEMPTION FEATURE. Allhe option of the Issuer. Bonds maluring after December I, 2003, shall be subjecllo prior paymenl on said dale, and
any inleresl paymenl dale thereafter, al a price of par and accrued inlerest. Redemplion may be in whole or in part of the
Bonds subject to prepayment. If redemption is in part, the Bonds remaining unpaid which have the latest maturity date
shall be prepaid first. If only part of the Bonds having a common malurity dale are called for prepayment, the Issuer will
nolify DTC of the particular amounl of such maturity 10 be prepaid. DTC will delermine by 101 the amounl of each par-
licipanl's inleresl in such maturity 10 be redeemed and each participanl will then selecl by 101 the beneficial ownership
inlerests in such maturity to be redeemed, NOlice of such call shall be given by mailing a nolice thereof by registered of
certified mail alleasl thirty (30) days prior 10 the dale fixed for redemplion 10 the regislered owner of each Bond 10 be re-
deemed allhe address shown on the regislered books,
BOOK-ENTRY SYSTEM - The Bonds will he issued as fully registered bonds and, when issued, will he regislered in the name of Cede & Co., as
nominee of the Deposilory Trusl Company, New York, New York, 10 which principal and inlerest payments on Ihe Bonds
will be made. Individual purchases will be made in book-enlry form only, in the principal amount of $5,000 or any whole
mulliple thereof. Purchasers of the Bonds will nol receive physical delivery of bonds,
PAYING AGENTIREGISTRAR - U,S. Bank Trusl Nalional Associalion, St. Paul, Minnesota,
TAX DESIGNATlONS-
NOT Privale Aclivity Bonds. These Bonds are nOI"privale aClivity bonds" as defined in ~ 141 of the Inlemal Revenue Code of 1986. as amended
(the Code).
Oualified Tax-Exemol Obligations. The Issuer will designale these Bonds" qualified lax-exempl obligalions" for purposes of ~265(b)(3) of Ihe
Code.
LEGAL OPINION. Briggs and Morgan, Professional Associalion, St. Paul and Minneapolis. Minnesota,
RA TINGIINSURANCE. The City was assigned a general obligalion bond raling of" A" by Slandard & Poor's Corporalion. In addilion, Ihese Bonds
are insured by MBIA Insurance Corporalion and will carry a raling of AAA by Slandard & Poor's.
FIRM CLOSING DATE. June 9,1999,
PRIMARY CONTACT. Richard Fursman, City Administralor, (612) 755.5100,
Jean McGann. City Finance Direclor (612) 755.5100.
Vicki Volk, City Clerk (612) 755.5100.
Thomas P. Truszinski, Vice President, Juran & Moody, (651) 224.1500 or (800) 950-4666,
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SUMMARY OF OFFERING
$1,050,000
GENERAL OBLfGA TlON EQUIPMENT CERT1F1CA TES OF 1999
(Book-Entry Only)
AMOUNT - $1,050,000.
ISSUER - City of Andover, Minnesola (Ihe .. City"),
SALEDATE-Tuesday, May 18, 1999,
UNDERWRITER - Norwesl Investmenl Services, Inc.
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TYPE OF ISSUE - General Obligalion Equipmenl Certificales of 1999 (Ihe .. Certificales"), See Authority and Security for the Bonds/Certificates and
Estimated Source and Application of Funds for addilional infonnation,
SECURITY & PURPOSE - These Certificales are being issued pursuanllo Minnesola Stalules, Chapler 475, The Certificales are payable solely from
The full faith and credil of the City, The inleresl on Ihe Certificales is nol includable in the gross income oflhe recipienl for
purposes of United States income tax or the State of Minnesota income tax (other than Minnesota corporate excise taxes
measured by income) according 10 presenl Federal and Minnesola laws, regulalions, rulings and decisions. In addilion, the
proceeds of the Certificales will be used 10 provide moneys 10 finance certain capital equipmenl for the Issuer.
DATE OF ISSUE - June 1, 1999,
lNTERESTPAYABLEDATES- February 1,2000, and semiannually thereafter on Augusll and February 110 regislered owners of the Certificales
appearing of record in the bond regisler as of the close of business on the fifteenth (15th) day (whether or nol a busi-
ness day) of the immedialely preceding month.
MATURITIES -
12101101 $225,000
12/01/03 $270,000
12/01/04 $305,000
12/01/02 $250,000
A VERAGE MATURITY - 3.29048 years,
REDEMPTION FEATURE - Allhe oplion of the Issuer, Certificales maluring after February 1,2001, shall be subjecllo prior paymenl on said dale,
and any interest payment date thereafter, at a price of par and accrued interest. Redemption may be in whole or in part of
Ihe Certificales subjecllo prepayment. If redemplion is in Part. Ihe Certificales remaining unpaid which have the latesl
malurity dale shall be prepaid first. If only part of Ihe Certificales having a common maturity dale are called for prepay-
ment, the Issuer will nOlifY DTC of the particular amounl of such maturity 10 be prepaid. DTC will delennine by lot the
amounl of each participant's inleresl in such malurity 10 be redeemed and each participanl will then selecl by 101lhe bene-
ficial ownership inleresls in such maturity 10 be redeemed. NOlice of such call shall be given by mailing a nOlice thereof
by regislered of certified mail alleasl thirty (30) days prior to the dale fixed for redemplion 10 the regislered owner of
each Certificale to be redeemed at the address shown on the regislered books,
BOOK-ENTRY SYSTEM - The Certificales will be issued as fully regislered certificales and, when issued, will be regislered in the name of Cede &
Co., as nominee of the Deposilory Trusl Company, New York, New York, 10 which principal and inleresl paymenls on the
Certificales will be made. Individual purchases will be made in book-entry fonn only, in the principal amounl of $5,000 or
any whole mulliple Ihereof. Purchasers oflhe Certificates will nol receive physical delivery of certificales,
PAYING AGENTJREGISTRAR - U.S. Bank Trusl Nalional Associalion, Sl. Paul. Minnesota,
TAX DESIGNATlONS-
NOT Private Activity Bonds - These Certificales are nol .. privale aClivity bonds" as defined in ~ 141 of the Inlemal Revenue Code of 1986, as
amended (the Code).
Qualified Tax-Exemol Obli~alions - The Issuer will designale these Cenificales .. qualified lax-exempl obligalions" for purposes of ~265(b)(3) of
the Code,
LEGAL OPINION - Briggs and Morgan, Professional Associalion, St. Paul and Minneapolis, Minnesola.
RA TINGIINSURANCE - The City was assigned a general obligalion bond raling of" A" by Slandard & Poor's Corporalion, In addilion, these Bonds
~ insured by MBIA Insurance Corporation.
FIRM CLOSING DATE - June 8, 1999,
PRIMARY CONTACT - Richard Fursman, City Adminislralor, (612) 755-5100"
Jean McGann, City Finance Direclor (612) 755-5100.
Vicki Volk, City Clerk (612) 755-5100,
Thomas P. Truszinski, Vice President, Juran & Moody, (651) 224-1500 or (800) 950-4666,
-3-
Name
Jack E. McKelvey
Don Jacobson
Julie Johnson
Mike Knight
Ken Orttel
Richard Fursman
Jean McGann
Victoria Volk
Shirley Clinton
William G. Hawkins
Scott Erickson
CITY OF ANDOVER
PRINCIPAL CITY OFFICIALS
Elected City Officials
,
City Council
Position
Mayor
Council Member
Council Member
Council Member
Council Member
.
Appointed City Officials
City Administrator
Finance Director
City Clerk
City Treasurer
City Attorney
City Engineer
Bond Counsel
Briggs and Morgan, Professional Association
St. Paul and Minneapolis, Minnesota
Financial Advisor
Juran & Moody
a division oj Miller. Johnson & Kuehn, Incorporated
St. Paul, Minnesota
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01/01/03
01/01/03
01/01/01
01/01/01
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ISSUER'S CERTIFICATE
This Official Statement has been prepared in conformance with the Disclosure Guidelines for offerings
of municipal securities as promulgated by the Government Finance Officers Association (GFOA) of
the United States and Canada, insofar as possible.
The City of Andover has retained the firm of Juran & Moody, St. Paul, Minnesota, to serve as financial
advisor with respect to the securities being offered in this Official Statement. All statements contained
herein, while not guaranteed, have been compiled from sources believed to be reliable in all material
respects.
Financial statements of the City are audited annually by an independent firm of certified public ac-
countants. Excerpts from the financial statements for the year ended December 31, 1998, along with
comparative December 31, 1997 figures, are included in this Official Statement and complete financial
statements are available for inspection at the Andover City Hall as well as at the St. Paul office of
Juran & Moody.
The City of Andover has always promptly met all payments of principal and interest on its indebted-
ness when due.
THE DATE OF THIS OFFICIAL STATEMENT IS MAY 20,1999.
-5-
AUTHORITY AND SECURITY FOR THE BONDSfCERTIFICA TES
$1,500,000 General Obligation Tax Increment Bonds of 1999
The Bonds are being issued pursuant to Minnesota Statutes, Chapters 469 and 475. At closing Bond
Counsel will render an opinion that the Bonds are valid and binding general obligations of the City of
Andover, Minnesota. The Bonds. will be payable primarily from tax increments derived within
Development District No.1 (the "District"). In addition, the full faith and credit of the City is pledged
to their payment and the City has validly obligated itself to levy additional ad valorem taxes in, the
event of any deficiency in the Debt Service Account established for this issue. These taxes will be lev-
ied upon all of the taxable property within the City and without limitation of amount. Further, the in-
terest on the Bonds is not includable in the gross income of the recipient for purposes of United States
income tax or the State of Minnesota income tax (other than Minnesota corporate excise taxes meas-
ured by income) according to present Federal and Minnesota laws, regulations, rulings and decisions.
See Appendix A - Proposed Form of Legal Opinions.
$1,050,000 General Obligation Equipment Certificates of 1999
The Certificates are being issued pursuant to Minnesota Statutes, Chapter 475. At closing Bond
Counsel will render an opinion that the Bonds are valid and binding general obligations of the City of
Andover, Minnesota. The Certificates will be payable solely from the full faith and credit of the City.
The interest on the Certificates is not includable in the gross income of the recipient for purposes of
United States income tax or the State of Minnesota income tax (other than Minnesota corporate excise
taxes measured by income) according to present Federal and Minnesota laws, regulations, rulings and
decisions. See Appendix A - Proposed Form of Legal Opinions.
PURPOSE
$1,500,000 General Obligation Tax Increment Bonds of 1999
The purpose of the Bonds is to provide moneys to finance certain capital and administration costs of
the District.
$1,050,000 General Obligation Equipment Certificates of 1999
The purpose of the Certificates is to provide moneys to finance certain capital equipment for the Issuer.
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STATUTORY DEBT L1MITl
Minnesota Statutes, S 475.53, states that a city may not incur or be subject to a net debt in excess of
two percent (2%) of its estimated market value. Net debt is. with limited exceptions, debt paid solely
from ad valorem taxes.
Computation of Legal Debt Margin as of May 4,1999, plus these issues:
1998!l999 Estimated Market Value
Times 2% of Estimated Market Value
$1,069,426,500
x .02
Statutory Debt Limit
Amount of debt applicable to debt limit:
Total Bonded Debt (includes both of these issues)
$ 21.388.530
$ 26,850,000
( 13,505,000)
( 9,320,000)
( 435,000)
( 275,000)
( 910,000)
( 1.180.000)
$ 1.225.000
$ 20.163.530
Less: General Obligation Improvement Bonds
General Obligation Tax Increment Bonds (includes one ofthese issues)
General Obligation Taxable Tax Increment Bonds
General Obligation Improvement Refunding Bonds
General Obligation Crossover Refunding Bonds
General Obligation Refunding Bonds
Total debt applicable to debt limit (includes one of these issues)
Legal debt margin
I Effective June 2,1997, and pursuant to Laws of Minnesota for 1997, Chapter 231, Section 33, any lease revenue or public project
revenue bond issuesiagreemenls over $1,000,000 are subject 10 Ihe slatutory debllimit. Lease revenue of public project revenue bond
issues/agreements under $1,000,000 are not subject to Ihe slatutory debllimit.
-7-
ESTIMATED SOURCE AND APPLICATION OF FUNDS
$1,500,000 General Obligation Tax Increment Bonds of 1999
I. Source of Funds
General Obligation Tax Increment Bonds of 1999
II. Application of Funds
Estimated Costs to be Financed:
Project Costs
Add Estimated Issuance Costs:
[Bond counsel, paying agent/bond
registrar (one time fee), bond rating
fee and financial advisory services]
Underwriter's Discount (1.300% of par)
Total Issuance Costs
Subtotal
Less: Estimated Construction Fund Earnings
Estimated Contribution from City
Par Amount of Bond Issue
$ 24,325
19.500
$1,500,000 General Obligation Equipment Certificates of 1999
I. Source of Funds
General Obligation Equipment Certificates of 1999
II. Application of Funds
Estimated Costs to be Financed:
Project Costs
Add Estimated Issuance Costs:
[Bond counsel, payingagent/bond
registrar (one time fee), bond rating
fee and financial advisory services]
Underwriter's Discount (.687% of par)
Total Issuance Costs
Subtotal
Less Estimated Investment Fund Earnings
Add Estimated Contribution from City
Par Amount of Bond Issue
-8-
$14,225
7.217
$1,475,000
43.825
$1,518,825
( 17,516)
( 1.309)
$1,038,000
21.442
$1,059,442
( 11,678)
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EXPLANA TION OF RATINGS
Standard & Poor's Corporation currently assigns a rating of" AAA" to bonds insured by MBlA
Insurance Corporation (the" MBIA") (the" Insurer"). Upon delivery of the Bonds, a policy insuring
the payment when due of the principal of and interest on the Bonds (the" Policy") will be issued by
the Insurer. See Appendix D - MBIA Insurance Corporation herein for additional information. No
application was made to any other rating agency for the purpose of obtaining an additional rating on
the Bonds. The rating reflects the rating agency's current assessment of the creditworthiness of the
Insurer and its ability to pay claims on its policies of insurance. Any further explanation as to the
significance of the above rating may be obtained only from the rating agency.
The above rating is not a recommendation to buy, sell or hold the Bonds, and such ratings may be
subject to revision or withdrawal at any time by the rating agency. Any downward revision or with-
drawal of the bond rating may have an adverse effect on the market price of the Bonds. The Insurer
does not guaranty the market price of the Bonds nor does it guaranty that the rating on the Bonds will
not be reversed or withdrawn.
FUTURE FINANCING
-...J The City does not anticipate the need to finance any capital improvements/equipment with the issuance
of general obligation bonds within the next two months.
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BOND RATING/INSURANCE
The City was assigned a general obligation bond rating of" A" by Standard & Poor's Corporation. The
Bonds are insured by MBIA Insurance Corporation and will carry a rating of AAA by Standard &
Poor's. The Certificates are not insured by MBlA Insurance Corporation.
LITIGATION
On April 8, 1999, the City Attorney, William G. Hawkins, has indicated that no litigation is pending or
threatened that would jeopardize the creditworthiness of the City of Andover. Claims or other actions
in which the City is a defendant are covered by insurance or of insignificant amounts.
CERTIFICATION
The City will furnish, upon request, a statement to the effect that this Official Statement to the best of
their knowledge and belief, as of the date of sale and the date of delivery, is true and correct in all ma-
terial respects, and does not contain any untrue statements of a material fact or omit to state a material
fact necessary in order to make the statements made therein, in light of the circumstances under which
they were made, not misleading.
LEGALITY
Legal matters incident to the authorization and issuance of the Bonds are subject to the approving
opinions of Bond Counsel as to validity and tax exemption. A copy of such opinions will be available
at the time of the delivery of the Bonds/Certificates. See Appendix A - Proposed Form of Legal
Opinions.
Bond Counsel has not participated in the preparation of this Official Statement and is not passing upon
its accuracy, completeness or sufficiency. Bond Counsel has not examined, nor attempted to examine,
or verify, any of the financial or statistical statements or data contained in this Official Statement, and
will express no opinion with respect thereto.
-9-
CONTINUING DISCLOSURE
In order to assist the Underwriters in complying with SEC Rule 15c2-12 (the "Rule"), pursuant to the
Award Resolution and a Form of Continuing Disclosure Undertaking to be executed on behalf of the
City on or before Bond Closing, the City has and will covenant (the "Undertaking") for the benefit of
holders of the Bonds/Certificates to provide certain financial information and operating data relating to
the City to certain information repositories annually, and to provide notices of the occurrence of certain
events enumerated in the Rule to certain information repositories or the Municipal Securities
Rulemaking Board and to any state information depository. The specific nature of the Undertaking, as
well as the information to be contained in the annual report or the notices of material events is set forth
in the Form of Continuing Disclosure Undertaking in substantially the form attached hereto as
Appendix B. The City has never failed to comply in all material respects with any previous undertak-
ings under the Rule to provide annual reports or notices of material events. A failure by the City to
comply with the Undertaking will not constitute an event of default on the Bonds/Certificates (al-
though holders will have an enforceable right to specific performance). Nevertheless, such a failure
must be reported in accordance with the Rule and must be considered by any broker, dealer or munici-
pal securities dealer before recommending the purchase or sale of the Bonds/Certificates in the secon-
dary market. Consequently, such a failure may adversely affect the transferability and liquidity of the
Bonds/Certificates and their market price.
The Issuer will covenant in the resolution awarding the sale of the Bonds and in a Form of Continuing
Disclosure Undertaking to provide, or cause to be provided, annual financial information, including
audited financial statements of the Issuer, and notices of certain material events, as required by SEC
Rule 15c2-12. Please see Appendix B - Form of Continuing Disclosure Undertaking for further infor-
mation regarding continuing disclosure for the City of Andover, Minnesota.
Y2KISSUES
Many existing computer programs use only the last two digits to refer to a year. If not corrected, many
computer applications could fail or create erroneous results, possibly affecting an organization's op-
erations, financial condition, or ability to make timely payments on its indebtedness. The City of
Andover are implementing guidelines established by the League of Minnesota Cities to address poten-
tial Y2K problems. A Y2K Task Force has been formed to address concerns and the City Council has
allocated $25,000 towards the purchase of new equipment and upgrades. The City has completed an
initial assessment of equipment for Y2K vulnerability. Presently computer and digital equipment ven-
dors are being contacted to identify and address Y2K problems. Y2K fixes will be implemented and
tested over the summer. Jean McGann, Finance Director, is the designated coordinator for Y2K efforts.
The Y2K issue may also affect other institutions directly or indirectly related to the program, including
ensuring timely payment(s) of principal and interest on the Bonds. The Y2K issue may impact the
Paying Agent and their ability to process payments, billings, fund and account activity and invest-
ments. The Paying Agent's parent company, U.S. Bancorp, has allocated financial, technical and
staffing resources to the year 2000 problem. They began the official Y2K assessment in 1996 with a
team that now numbers 40 full-time staff working with hundreds of other employees across the organi-
zation. The year 2000 strategic plan requires that the year 2000 upgrades for critical systems be sub-
stantially completed by the end of 1998, leaving the entire year of 1999 for further modifications and
testing.
DTC is currently supporting Y2K testing. A home page on the Internet has been established at
www.dtc.orgwherenoticesandotherinformationregardingDTC.s Y2K project progress will be made
available to the Internet users regarding DTC Y2K issues. There can be no guarantees that the systems
of such other third parties will be timely converted or remediated, or that failure to convert or remedi-
ate by such other entity, will not have a material adverse impact on the Issuer or impede its ability to
make timely payments of principal of and interest on the Bonds.
While institutions are generally aware of the Y2K problem and are generally working to address and
prevent such problems, no assurances can be made that all such problems will be successfully resolved
and that the Y2K problem will not affect the State of Minnesota or any other political subdivisions.
-10-
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BOOK-ENTRY ONLY SYSTEM
The Depository Trust Company (the "DTC"), New York, New York, will act as securities depository
for the Bonds. Upon issuance of the Bonds, one fully registered Bond will be registered in the name of
Cede & Co., as nominee for DTC, for each maturity of the Bonds as set forth on the cover page hereof,
each in the aggregate principal amount of such maturity. So long as Cede & Co. is the registered owner
of the Bonds, references herein to the Owners of the Bonds shall mean Cede & Co. and shall not mean
the Beneficial Owners of the Bonds.
DTC is a limited purpose trust company organized under the laws of the State of New York, a member
of the Federal Reserve System, a "clearing corporation" within the meaning of the New York Uniform
Commercial Code and a "clearing agency" registered pursuant to the provisions of S 17 A of the
Securities Exchange Act of 1934, as amended. DTC was created to hold securities of its participants
(the" DTC Participants") and to facilitate the clearance and settlement of securities transactions among
DTC Participants in such securities through electronic book-entry changes in accounts of the DTC
Participants, thereby eliminating the need for physical movement of securities Bonds. DTC
Participants include securities brokers and dealers, banks, trust companies, clearing corporations, and
certain other organizations, some of whom (and/or their representatives) own DTC. Access to the DTC
system is also available to others such as banks, brokers, dealers, and trust companies that clear
through or maintain a custodial relationship with DTC Participants, either directly or indirectly (the
"Indirect Participants").
The interest of each of the Beneficial Owners of the Bonds will be recorded through the records of a
DTC Participant or Indirect Participant. Each DTC Participant will receive a credit balance on the rec-
ords of DTC. Individual purchases will be made in the denomination of $5,000 or any whole multiple
thereof. Beneficial owners of Bonds will receive a written confirmation of their purchases providing
details of the Bonds acquired. Beneficial owners of Bonds will not receive Bonds representing their
ownership interest in the Bonds, except as specifically provided below.
Transfers of beneficial ownership interest in the Bonds will be accomplished by book entries made by
DTC and, in turn, by the DTC Participants who act on behalf of the Indirect Participants and the
Beneficial Owners of Bonds. For every transfer and exchange of beneficial ownership of Bonds, the
beneficial owner may be charged a sum sufficient to cover any tax, fee or other governmental charge
that may be imposed in relation thereto.
The City will make payments of principal and interest on the Bonds to DTC or its nominee, Cede &
Co., as registered owner of the Bonds. Upon receipt of moneys, DTC's current practice is to immedi-
ately credit the accounts ofthe DTC Participants in accordance with their respective holdings shown on
the records of DTC. Payments by DTC Participants and Indirect Participants to Beneficial Owners will
be governed by standing instructions and customary practices such as those which are now the case for
municipal securities held in bearer form or registered in "street name" for the accounts of customers
and will be the responsibility of such DTC Participants or Indirect Participants and not the responsibil-
ity of DTC or the Issuer, subject to any statutory and regulatory requirements as may be in effect from
time to time.
-11-
TAX EXEMPTION AND OTHER TAX CONSIDERATIONS
Tax Exemption
At closing Bond Counsel will render an opinion that, at the time of their issuance and delivery to the
original purchaser, under present federal and State of Minnesota laws, regulations, rulings and deci-
sions (which excludes any pending legislation which may have a retroactive effect), the interest on
each Bond is excluded from gross income for purposes of United States income tax and is excluded, to
the same extent, in computing both gross income and taxable net income for purposes of State of
Minnesota income tax (other than Minnesota franchise taxes measured by income and imposed on cor-
porations and financial institutions), and that interest on the Bonds is not an item of tax preference for
purposes of computing the federal alternative minimum tax imposed on individuals and corporations or
the Minnesota alternative minimum tax applicable to individuals, estates or trusts; provided that inter-
est on the Bonds is subject to federal income taxation to the extent it is included as part of adjusted cur-
rent earnings for purposes of computing the alternative minimum tax imposed on certain corporations.
No opinion will be expressed by Bond Counsel regarding other federal or state tax consequences
caused by the receipt or accrual of interest on the Bonds or arising with respect to ownership of the
Bonds. Preservation of the exclusion of interest on the Bonds from federal gross income and state gross
and taxable net income, however, depends upon compliance by the Issuer with all requirements of the
Internal Revenue Code of 1986, as amended, (The" Code") that must be satisfied subsequent to the is-
suance of the Bonds in order that interest thereon be (or continue to be) excluded from federal gross
income and state gross and taxable net income.
The Issuer will covenant to comply with requirements necessary under the Code to establish and
maintain the Bonds as tax-exempt under S 103 thereof, including without limitation, requirements re-
lating to temporary periods for investments and limitations on amounts invested at a yield greater than
the yield on the Bonds.
Property and Casualty Insurance Companies
Property and casualty insurance companies are required to reduce the amount of their loss reserve de-
duction by 15% of the amount of tax-exempt interest received or accrued during the taxable year on
certain obligations acquired after August 7, 1986, including interest on the Bonds.
Foreign Insurance Companies
Foreign companies carrying on an insurance business in the United States are subject to a tax on in-
come which is effectively connected with their conduct of any trade or business in the United States,
including" net investment income." Net investment income includes tax-exempt interest such as inter-
est on the Bonds.
Branch Profits Tax
A foreign corporation is subject to a branch profits tax equal to 30% of the "dividend equivalent
amount" for the taxable year. The "dividend equivalent amount" is the foreign corporation's "effec-
tively connected earnings and profits," adjusted for increase or decrease in "U.S. net equity." A
branch's earnings and profits may include tax-exempt municipal bond interest, such as interest on the
Bonds.
Passive Investment Income of S Corporations
Passive investment income, including interest on the Bonds, may be subject to federal income taxation
under S1375 of the Code for an S corporation that has Subchapter C earnings and profits at the close of
!he taxable year if more than 25% of the gross receipts of such S corporations is passive investment
mcome.
-12-
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Qualified Financial Institutions
Prior to adoption of the Tax Reform Act of 1986 (the" Act"), financial institutions were generally per-
mitted to deduct 80% of their interest expense allocable to tax-exempt bonds. Under the Act, however,
financial institutions are generally not entitled to such a deduction for tax-exempt bonds purchased af-
ter August 7, 1986. However, the Issuer will designate the Bonds as "qualified tax-exempt obliga-
tions" pursuant to S265(b )(3) of the Code that will permit financial institutions to deduct interest ex-
penses allocable to the Bonds to the extent permitted under prior law. See" Qualified Tax-Exempt
Obligations" below.
Social Security and Railroad Retirement Benefits
Certain recipients of social security benefits and railroad retirement benefits are required to include a
portion of such benefits within gross income by reason of receipt of interest on tax exempt obligations,
including the Bonds.
Exclusion Not Constitutionally Required; Pending Legislation
The United States Supreme Court ruled in 1988 that the exclusion from gross income of interest on
state and local bonds is not required by the United States Constitution. The Constitution of the State of
Minnesota likewise does not require the exclusion from gross income or taxable net income of interest
on bonds of Minnesota issuers. Hence, future federal and/OI: state laws could cause the inclusion of in-
terest on bonds, including the Bonds, in gross income of taxable net income, or could otherwise cause
such interest to be taxed or to be included in the calculation of other income which is taxed.
Qualified Tax-Exempt Obligations
The Issuer will designate the Bonds as "qualified tax-exempt obligations" for purposes of S265(b)(3)
of the Internal Revenue Code of 1986, as amended, relating to the ability of financial institutions to
deduct from income for federal income tax purposes, interest expense that is allocable to carrying and
acquiring tax-exempt obligations. "Qualified tax-exempt obligations" are treated as acquired by a fi-
nancial institution before August 8, 1986. Interest allocable to such obligations remains subject to the
20% disallowance under prior law.
General
The preceding is not a comprehensive list of all federal tax consequences which may arise from the re-
ceipt or accrual of interest on the Bonds. The receipt or accrual of interest on the Bonds may otherwise
affect the federal income tax (or Minnesota income tax or franchise tax) liability of the recipient based
on the particular taxes to which the recipient is subject and the particular tax status of other items of in-
come or deductions. Bond Counsel expresses no opinion regarding any such consequences. All pro-
spective purchasers of the Bonds are advised to consult their own tax advisors as to the tax conse-
quences of, or tax considerations for, purchasing or holding the Bonds.
-13-
CITY OF ANDOVER
GENERAL INFORMATION
Access and Transportation
The City of Andover, situated in Anoka County, is located in the northern portion of the Twin Cities
Metropolitan Area approximately 15 miles north of Minneapolis. Access to the City is provided by
Anoka County Roads 7, 9, 16, 18,20,60,78 and 116. In addition, State Highways 10 and 47 lie two
miles north and one mile east of the City, respectively. There are approximately 163 miles of paved
streets within the City's corporate limits.
Tax Base
For taxes collectable in 1999, the tax breakdown is 84.83% residential homestead (non-agriculture),
.87% agricultural, 5.79% commercial & industrial, .84% public utility, .16% railroad operating prop-
erty, 3.31 % non-homestead residential and 4.20% personal property.
Area
22,493 Acres
(35.145 Square Miles)
Population/DemoClraphics
1980 Census
1990 Census
1999 Estimate
9,387
15,216
25,000
Andover is expected to grow by nearly 15,000 people to 39,000 between 1998 and 2020. The majority
of the growth, 85%, will occur within the 2020 Metropolitan Urban Service Area (the "MUSA")
boundary. The majority of residents will continue to be young families and children. Median income is
expected to remain among the highest in Anoka County and household size is expected to be among
the highest in the Twin Cities.
Municipal Facilities
Revenue Producing Facilities:
The Waterworks System has approximately 3,979 municipal connections served by a 1,000,000 gallon
and 500,000 gallon elevated water storage facilities along with five wells that have the capacity to
pump 6,768,000 gallons per day. Average demand is 1,054,000 gallons per day while peak demand
reaches 4,349,000 gallons per day. Total tap water hardness is 308 parts per million.
The 1998 unaudited operating revenues as of September 30 were $769,133 with the average water
charge per year per household and commercial connection at approximately $193. The 1998 water base
rate is $7.30 per quarter and $.98 per thousand gallons to 10,000 gallons, $1.01 per thousand from
10,001 to 20,000 gallons; $1.05 per thousand from 20,001 to 35,000 gallons, $1.12 per thousand from
35,001 to 60,000 gallons, $1.20 per thousand from 60,001 to 100,000 gallons, $1.35 per thousand from
100,001 to 200,000 gallons and $1.60 per thousand greater than 200,001 gallons.
-14-
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The Sewer Svstem has approximately 4,838 municipal connections that are served by one lift station to
the Metropolitan Waste Control Commission's wastewater treatment and disposal facilities. Average
demand is 226,000,000 gallons per day.
The 1998 unaudited operating revenues as of September 30 were $689,785 with the average sewer
charge per year per household and commercial connection at approximately $143. The 1998 sewage
use charge is $31.50 per living unit per quarter in Service Area A and $43.50 per living unit per quarter
in Service Area B.
Other Municipal Services:
Fire and Rescue Department. Fire protection is provided by a 54-member volunteer fire and rescue de-
partment consisting of three fully equipped stations strategically located throughout the City. The City
currently has four various size pumpers, three tankers, one 75 foot ladder truck, four grass rigs, four
utility vehicles, two rescue/emergency vehicles as well as other various related fire fighting and rescue
equipment.
Police Department. The City of Andover contracts with the Anoka County Sheriffs Department for its
police protection.
Park and Recreational Facilities. The City currently maintains 56 parks that encompass approximately
953.2 acres. Facilities include 29 parks with general miscellaneous playground equipment, 13 base-
ball/softball fields, 9 soccer fields and 13 hockey/skating rinks, of which three have warming houses.
The park system also includes 23 class five parking lots, 18 picnic shelters, 2 sliding hills, 7 basketball
courts, 4 volleyball courts, 2 tennis courts, 5 irrigation systems and an infant trail system. The recrea-
tion programs are handled through the local school district or through the Andover Athletic
Association.
The City will continue to expand the trail system. Short-range goals include trails along Bunker Lake
Boulevard, Round Lake Boulevard, and Coon Creek. Long-range goals include expansion along major
urban roadways, as well as links to regional parks and trails.
City Government
Andover, organized on November 12, 1974, is a Minnesota Statutory City with an Option Plan A form
of government. It has a mayor elected at large for a two-year term and four council members also
elected at large for four-year terms. The professional staff is appointed and consists of a city adminis-
trator, city clerk, city treasurer, city finance director, city attorney and city engineer.
Emplovee Pension Proarams
The City employs 53 people, 48 full-time and 5 part-time. Fifty-one of the employees are covered
under PERA as of December 31,1998.
The City participates in contributory pension plans through the Public Employees Retirement Associa-
tion (PERA) under Minnesota Statutes, Chapter 353, that covers substantially all employees except
those qualifying as temporary or seasonal employees. This plan is state administered and is coordinated
with the Federal Social Security Retirement Plan (FICA). State statute requires the City to fund current
service pension cost as it accrues. Prior service cost is being amortized over a period of 40 years and is
being funded by payment determined as a percentage of gross wages paid by all employers participat-
ing in the State Association. The amount of unfunded prior service cost attributed to individual report-
ing entities is not determinable.
-15-
The City's contributions to PERAI for the past seven years have been as follows:
Year
1998
1997
1996
1995
Year
Amount
Amount
1994
1993
1992
$42,933
37,964
32,321
$95,463
72,503
63,362
54,990
The volunteer firefighters of the City are eligible for pension benefits through membership in the
Andover Firefighter's Relief Association organized under Minnesota Statutes, Chapter 69, and admin-
istered by a separate Board elected by the membership. This plan is funded by state aids, investment
earnings and City contributions. State statute requires this plan to fund current service cost as it accrues
and prior service cost to be amortized over a period often years.
Residential DevelopmentlHousinQ
There are approximately 7,563 single-family homes and 300 multifamily units located within the City.
In addition, there have been 441 single-family homes and 160 multifamily dwellings constructed
within the past twelve months. An average of 400 single-family homes per year have been built in the
City over the past five years.
Single-family detached housing will continue to predominate. Demand for townhomes and condomini-
ums are expected to increase during the next two decades. The rental population is expected to slightly
increase, primarily due to seniors. Approximately 350 homes per year have been constructed during the
1990's; this rate is expected to continue into the next decade, decreasing slightly during the 2010's.
Most housing is in good to excellent condition; however, the Crosstown Multiple Family District
(located north of Burlker Lake Boulevard, between Crosstown Drive and Crosstown Boulevard) may
warrant redevelopment during the planning period.
Listed below are the residential subdivisions located within the MUSA I.
Subdivision Total Number Number of Lots Remaining Lots
Name of Lots Comvleted Available
1996
Crown Pointe 49 38 11
Hunters Hollow 21 12 9
Meadowlark Heights 16 11 5
Nightingale Ridge 6 6 0
Rolling Meadows Estate 12 5 7
1997
Cherrywood Estates 26 9 17
Chesterton Commons 92 78 14
Crown Pointe East-2nd Addition 70 62 8
Indian Meadows-4th Addition 15 9 6
Indian Meadows-5th Addition 14 5 9
Nightingale Preserve 11 6 5
Shadowbrook-151 Addition 175 159 16
Shadowbrook-2nd Addition 99 54 45
Timber River Estates 81 25 56
Woodland Estates 165 92 73
1 Also includes the firefighter's contributions.
1 The MUSA is the area with municipal sanitary sewer and water services.
-16-
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(Cont.)
Subdivision Total Number Number of Lots Remaining Lots
Name of Lots Comvleted Available
1998
Echo Hills-2nd Addition 7 2 5
Langfeld's Oak Ridge Estates ' 6 4 2
Shadowbrook-3rd Addition (Single-Family) 4 4 0
Shadowbrook-3rd Addition (Multifamily) 56 12 44
Shadowbrook-4th Addition 37 14 23
The Farmstead (Single-Family) 4 0 4
The Farmstead (Multifamily) 144 144 0
1999
Cambridge Estates 54 0 54
Cambridge Estates-2nd Addition 22 0 22
Chesterton Commons-2nd Addition 73 0 73
Chesterton Commons-3rd Addition 31 0 31
Chesterton Commons-4th Addition 19 0 19
Chesterton Commons North 47 0 47
Shadowbrook-5th Addition (Single-Family) 3 0 3
Shadowbrook-5th Addition (Multifamily) --1Q ~ 40
Totals: 1.399 ill ~
In addition, one development currently in the sketch phase is:
Subdivision Total Number Number of Lots Remaining Lots
Name of Lots Comvleted Available
Pheasant Glen 26 N/A 26
The total number of vacant lots available within the City of Andover for developments currently in
process as well as the planning and sketch phases is approximately 674.
Industrial Park(s}
The City of Andover has an approximate 40-acre industrial park with a capacity for 12 enterprises
known as the Hughes Industrial Park. Currently there are twelve enterprises occupying the park, the
larger of which include Ace Solid Waste Management Inc., Larson Plumbing & Heating and
Hardwood Industries. '
In addition, The City of Andover has an approximate 30-acre commercial park known as the Andover
Commercial Park. Currently there are twelve enterprises occupying the park, the larger of which in-
clude Riccar Heating & Air Conditioning Inc., For Kids Only, Aircon Electric and M & S Drywall.
The City also is in the process of developing a 90-acre commercial/industrial park on Hanson
Boulevard NW south of the WDE landfill on the site of a former auto salvage yard. Tax increment fi-
nancing was used to acquire and improve this property and one enterprise currently occupies the park.
The City estimates that 100% of commercial/industrial development occurs within the MUSA.
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Commercialllndustrial Development
Building construction and commerciaVindustrial growth completed within the past three years have
been as follows:
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Name
Andover Cinema I
Andover Park Clinic
Andtt Buildingl
Children's World
Country Ridge Inc.l
G- Will Liquors
Hope Lutheran Church I
Mork Clinic
Stucco One
Tutor Time
U.S. Postal Service I
Ultimate Cabinets
Product/Service
I O-screen Theatre
Medical Services
Office Building
Day Care Facility
Office/Warehouse
Liquor Store
Church
Medical Services
Office Building
Day Care Facility
Post Office
Cabinetry/Woodworking _
Description
of Construction
32,000 Square Feet
30,000 Square Feet
4,400 Square Feet
8,500 Square Feet
17,000 Square Feet
14,500 Square Feet
7,000 Square Feet
12,500 Square Feet
5,000 Square Feet
11,400 Square Feet
30,000 Square Feet
5,000 Square Feet
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Buildina Permits
Building permits issued for the past eight years and a portion of the current year have been as follows:
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Commercial/
Industrial Residential Total Total
Number of Number Number Permit
Year of Permits of Permits of Permits Valuation
1999
(as of2/28/99) I 53 54 $67,795,498
1998 10 448 458 69,529,349
1997 2 282 284 30,844,000
1996 N/A 272 N/A 28,776,000
1995 12 305 317 57,336,572
1994 9 400 409 44,460,723
1993 5 514 519 52,337,400
1992 3 484 487 48,174,935
1991 7 280 287 28,570,866
Financial Institutions
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Financial services are provided by Firstar Bank of Minnesota, National Association (branch of
S1. Paul). Reported deposits as of December 31, 1997, are not available at this time as reported from
the latest edition (spring 1998) of the McFadden Upper Midwest Financial DirectoryTM.
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I New construction completed within the past twelve months.
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Education
The majority of the children in the City of Andover attend Independent School District No. 11, Anoka-
Hennepin. The northern one-fifth of the City attends Independent School District No. 15, St. Francis.
The two districts combined operate 33 elementary schools, 7 middle schools and 5 senior high schools.
Directly located within the City are two elementary schools, grades kindergarten through five, both
part ofISD No. 11 Anoka-Hennepin.
In addition, there is a parochial school located within the City, Meadow Creek Christian, consisting of
grades kindergarten through twelve. Enrollment at the parochial school is 618. Further, Meadow Creek
Christian is accredited by the Association of Christian Schools International.
Post secondary education is available at the following schools:
School
Anoka-Hennepin Technical College
Anoka-Ramsey Community College
University of Minnesota
Augsburg College
~
Technical College
Community College
Public University
Private College
Location
Anoka, Minnesota
Coon Rapids, Minnesota
Minneapolis, Minnesota
Minneapolis, Minnesota
Distance
from
Andover
5 Miles
5 Miles
20 Miles
20 Miles
Maior Emplovers/Economic Base
The City has 130 retail or commercial enterprises in the City employing an estimated 3,000 people. In
addition, there is one 103,006 square foot shopping center located within the City with fifteen stores
employing approximately 300 people.
Andover's employment base is expected to increase by nearly 65% to 4,850 employees by 2020.
Employment growth will be concentrated in the southern part of the City. A majority of the increase
will occur in the Commercial Park Redevelopment Area.
The following is a list of the fifteen largest commercial/industrial employers within the City:
Commercial/Industrial
Emvlover
Kottke Bus Service Inc.
Andover Elementary School
Festival Foods
Anoka County Highway Dept.
Merwin Drug Co.
Oak View Middle School
Meadow Creek Christian School
Crooked Lake Elementary School
Pov's Sports Bar
City of Andover!
Ace Solid Waste
Ed Fields & Sons Inc.
Larson Plumbing & Heating
Riccar Heating & Air Conditioning
For Kids Only
I Conslilules 48 full-lime and 5 part-time employees.
Product/Service
Bus Charter Services
Public Education
Grocery Store
County Government Programs
Drug & Proprietary Stores
Public Education
Private Education
Public Education
Restaurant/ Bar
City Government
N/A
Fresh Fruits & Vegetables
Plumbing, Heating & Air Conditioning
Plumbing, Heating & Air Conditioning
N/A
-19-
Number of
Emvlovees
190
122
120
110
86
85
75
59
55
53
45
40
40
40
36
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LarClest Taxpayers
The ten largest taxpayers as reported from Anoka County are as follows:
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Percent of
Real Property
1998/1999 1998/I999 To Net
Estimated Net Tax Tax Capacity
Name Service Market Value Cavacitv ($13.992.416)1
Anoka Electric Co-op/Conexus Electric Utility $9,177,000 $321,196 2.30%
Andover Limited Partnership Commercial 7,121,000 247,661 1.77
Minnegasco Inc. Gas Utility 4,004,900 140,172 1.00
Individual Residential (3A) 2,516,900 86,517 .62
Northern States Power Co. Utility 1,562,000 54,670 .39
Minnesota Pipeline Co. Utility 1,307,600 45,767 .33
MN Interstate Pipeline Utility 1,109,500 38,834 .28
Individual Restaurant/Bar 1,086,400 36,449 .26
Great River Energy Utility 1,079,800 37,794 .27
Kottke Bus Service Inc. Commercial 1,072,700 35,971 .26
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I Before tax increment and fiscal disparity adjustments.
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MINNESOTA VALUATIONS, TAX CREDITS AND LEVY LIMITATIONS
Market Value
According to Minnesota Statutes, Chapter 273, all real property subject to taxation is to be appraised at
maximum intervals of four years. All real property becoming taxable in any year is listed at its esti-
mated market value on January 2 ,of that year. The estimated market value is the County Assessor's
appraisal of the worth of the property.
Indicated Market Value
The Minnesota Department of Revenue conducts the Real Estate Assessment/Sales Ratio Study to ac-
complish equalization of property valuation in the State of Minnesota and to determine the probable
selling price of a property. The study is a three-year average of sale prices as related to the latest asses-
sor's estimated market value. The indicated market value is determined by dividing the estimated mar-
ket value by the Assessment/Sales Ratio for the city as determined by the Department of Revenue.
Net Tax Capacity
Starting with taxes payable in 1990, net tax capacity replaced gross tax capacity as the measure of tax-
able value. To determine net tax capacity, the estimated market value is multiplied by a factor called
"class rate," that varies depending on the use of the property. Net tax capacity differs from gross tax
capacity primarily in setting lower values for homesteaded residential and agricultural properties. Net
tax capacity is multiplied by the" local tax rate" to determine taxes payable.
Tax Cycle
Minnesota local government ad valorem property taxes are extended and collected by the various
counties within the state. The process begins in the fall of every year with the certification, to the
county auditor, of all local taxing districts' property tax levies. Local tax rates are calculated by divid-
ing each taxing district's levy by its net tax capacity. One percentage point of local tax rate represents
one dollar oftax per $100 net tax capacity. A list of taxes due is then prepared by the county auditor
and turned over to the county treasurer on or before the first Monday in January.
The county treasurer is responsible for collecting all property taxes within the county. Real estate tax
statements are to be mailed out no later than January 31 and personal property tax statements no later
than February 15. The due dates for payment ofreal property taxes are one-half on or before May 15
and one-half on or before October 15. Personal property taxes become due one-half on or before
February 28 and one-half on or before June 30.
Following each settlement (March 5, June 5, and November 5 of each year), the county treasurer must
redistribute property tax revenues to the local taxing districts in proportion to their tax capacity ratios.
Delinquent property taxes are penalized at various rates depending on the type of property and the
length of delinquency.
Tax Credits
Prior to 1990, taxes on homestead residential and agricultural property were reduced by a direct sub-
sidy to the taxpayer. Beginning in 1990, the homestead credit has been eliminated. The state subsidy is
now accomplished through lower class rates to homesteaded classifications of property and increased
state aids paid directly to local taxing districts. This new system is intended to have generally the same
impact as the former homestead credit system.
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Tax Levies for General Obligation Bonds
(Minnesota Statutes, ~475.61)
The governing body of any municipality issuing general obligations shall, prior to delivery of the obli-
gations, levy by resolution a direct general ad valorem tax upon all taxable property in the municipality
to be spread upon the tax rolls for each year of the term of the obligations. The tax levies for all years
shall be specified and such that if collected in full they, together with estimated collections of special
assessments and other revenues pledged for the payment of said obligations, will produce at least five
percent in excess of the amount needed to meet when due the principal and interest payments on the
obligations. Such resolution shall irrevocably appropriate the taxes so levied and any special assess-
ments or other revenues so pledged to the municipality's debt service fund or a special debt service
fund or account created for the payment of one or more issues of obligations. The governing body may,
at its discretion, at any time after the obligation have been authorized, adopt a resolution levying only a
portion of such taxes, to be filed, assessed, extended, collected and remitted as hereinafter provided,
and the amount or amounts therein levied shall be credited against the tax required to be levied prior to
delivery of the obligations.
The recording officer of the municipality shall file in the office of the county auditor of each county in
which any part of the municipality is located a certified copy of the resolution, together with full in-
formation regarding the obligations for which the tax is levied. No further action by the municipality is
required to authorize the extension, assessment and collection of the tax, but the municipality's liability
on the obligations is not limited thereto and its governing body shall levy and cause to be extended,
assessed and collected any additional taxes found necessary for full payment of the principal and inter-
est. The auditor shall annually assess and extend upon the tax rolls the amount specified for such year
in the resolution, unless the amount has been reduced as authorized below or, if the municipality is lo-
cated in more than one county, the portion thereof that bears the same ratio to the whole amount as the
tax capacity value of taxable property in that part of the municipality located in his county bears to the
tax capacity value of all taxable property in the municipality.
Tax levies so made and filed shall be irrevocable, except that if the governing body in any year makes
an irrevocable appropriation to the debt service fund of moneys actually on hand or if there is on hand
any excess amount in the debt service fund, the recording officer may certify to the county auditor the
fact and amount thereof and the auditor shall reduce by the amount so certified the amount otherwise to
be included in the rolls next thereafter prepared.
All such taxes shall be collected and remitted to the municipality by the county treasurer as other taxes
are collected and remitted, and shall be used only for payment of the obligations on account of that
levied or to repay advances from other funds used for such payments, except that any surplus remain-
ing in the debt service fund when the obligations and interest thereon are paid may be appropriated to
any other general purpose by the municipality.
Levy Limitations
The 1997 Minnesota Legislature (Laws 1997, Chapter 231, Article 3) established levy limitations for
all counties and for all cities over 2,500 population which will be effective for taxes collected in 1998
and 1999. The computations of levy limits were determined by the Commissioner of Revenue and were
available for each City and County on August 1, 1997. The levy limits will not apply to certain "spe-
ciallevies" which will include levies to pay debt service.
Class Rate
The factors (class rates) for converting estimated market value to net tax capacity represent a basic
element of the State's property tax relief system and are therefore subject to annual revisions by the
State Legislature. The following is a partial summary of these factors:
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__J The following is a partial summary of these factors:
...., Property Tax Classifications
....J
1995/1996 199611 997 1997/1998 1998/1999
...., Class Rate Class Rate Class Rate Class Rate
Tvpe of Property Percent Percent Percent Percent
:.--1
Residential Homestead
...., Under $72,000 1.000% 1.000%
Over $72,001 2.000 2.000
'-.J Under $75,000 1.000% 1.000%
Over $75,001 1.850 1.700
...., Commercial/Industrial Public Utility
....J Under $100,000 3.000 3.000
Over $100,001 4.600 4.600
Under $150,000 2.700 2.450
...., Over $150,001 4.000 3.500
:.--1 Agricultural Property
Homestead:
...., House, Garage & I Acre
Under $72,000 1.000 1.000
'-.J Over $72,001 2.000 2.000
Under $75,000 I. 000 1.000
.., Over $75,001 1.850 1.700
L1 Remainder to 320 Acres
Under $115,000 .450 .450 .400 .350
...., Over $115,001 I. 000 1.000 .900 .800
J Over 320 Acres
Under $115,000 .450 .450 .400 .350
...., Over $115,001 1.500 1.500 1.400 1.250
L1 Non-Homestead:
House, Garage, I Acre 2.300 1.500 1.400 1.250
Land!rimberland 1.500 1.500 1.400 1.250
....,
Residential Non-Homestead
....J Apartments:
I to 3 units 2.300 2.300
...., I Unit 1.900 1.000
2 or 3 units 2.000 1.000
LJ 4 or more units 3.400 3.400 2.900 2.500
Small cities less than 5,000
...., population with 4 or more units 2.300 2.300 2.300 2.150
L1 Seasonal Recreational
Non-Commercial:
...., Under $72,000 2.000 1.750
Over $72,001 2.500 2.500
L1 Under $75,000 1.400 1.250
Over $75,001 2.500 2.200
...., Commercial (Le. resorts) 2.300 2.300 2.100 1.800
....J Vacant Land 'See Footnote 'See Footnote 2.100 1.700
..
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. All vacant land is reclassified to highest and best use pursuant to local zoning ordinance.
....,
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CITY OF ANDOVER
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ECONOMIC AND FINANCIAL INFORMATION
Real Property
Personal Property
Less Tax Increment Deduction
Fiscal Disparitiesl
(Contribution to Pool)
Distribution from Pool
Total Valuation
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Valuations
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Estimated
Market Value
1998/1999
$ 1,051,879,200
17,547,300
Net Tax
Capacity
1998/1999
$13,992,416
613,217
789,039)
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560,491)
2.1 82.912
$15.439.015
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$ 1.069.426.500
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Market Value After Sales Assessment Ratio
The Minnesota Department of Revenue conducts the Real Estate Sales Assessment Ratio Study to ac-
complish equalization of property valuations in the State and to determine the probable selling price of
a property. The Study is a three-year average of sale prices as related to the latest assessor's market
value. The latest Sales Assessment Ratio (1997) in Andover is 90.5% meaning the County Auditor's
recorded real property market value of $1,051,879,200 is 90.5% of the probable resale market value.
We have made the following computations in deriving the market value figure used in the "Sunlffiary
of Debt and Debt Statistics."
$1,051,879,200
90.5%
+
$1,162,297,459
17.547.300
$ 1.1 79.844.759
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County Auditor's recorded real property market value.
Latest Composite Ratio from the Real Estate Sales Assessment
Ratio Study of the Minnesota Department of Revenue.
Indicated market value ofreal property.
Personal property.
Indicated market value of real and personal property used ill
"Sunlffiary of Debt and Debt Statistics."
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Sales Assessment Ratio Historv
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The Sales Assessment Ratio for the City of Andover over the past seven years have been as follows:
Year Amount Year Amount
1997 90.5% 1993 89.7%
1996 91.1 1992 92.5
1995 90.1 1991 93.0
1994 89.7
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1 Fiscal Disvarities Law
The 1971 Legislature enacted a "fiscal disparities law" which allows all the Twin City Metropolitan Area Municipalities to share in n
the commerciallinduslrial growth, regardless of where the growth occurred geographically. Forty percent (40%) of every metropolitan
municipality's growth in commerciallindustrial assessed valuation is pooled, Ihen redislribuled to all municipalities on the basis of LJ
population and per capita valualion after the tax increment and fiscal disparity adjustments.
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Valuation Trends (Real and Personal Property)
Valuation Trends for the City of Andover over the past ten years have been as follows:
....,
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Levy Year/
Collection Year
Estimated
Market Value
Net Tax
Capacity
Before Fiscal
DisvaritiesJ
Net Tax
Capacity
After Fiscal
Disvarities2
....,
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....,
1998/1999
1997/1998
1996/1997
1995/1996
1994/1995
1993/1994
1992/1993
1991/1992
1990/1991
1989/1990
$1,069,426,500
964,037,300
852,030,400
777,819,300
679,429,100
602,107,500
542,411,200
502,562,400
467,376,200
407,805,500
$14,605,633
13,887,786
13,342,748
12,019,964
10,271,906
9,114,246
8,420,876
8,208,381
8,176,220
7,043,958
$15,439,015
14,674,020
14,112,304
12,803,201
10,877,389
9,993,705
9,414,093
9,322,277
9,423,989
8,179,916
....,
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Breakdown of Valuations
...,
1998/1999 Estimated Market Value, Real and Personal Property:
--.J
....,
Total
$ 953,146,200
25,290,000
26,937,700
3,488,100
677,300
42,339,900
17.547.300
$ 1.069.426.500
89.13%
2.36
2.52
.33
.06
3.96
1.64
...,
Residential Homestead
Agricultural
Commercial & Industrial
Public Utility
Railroad Operating Property
Non-Homestead Residential
Personal Property
...,
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100.00%
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1998//999 Net Tax Capacity, Real and Personal Property (before tax increment and fiscal disparity
adjustments) :
u
Residential Homestead $ 12,390,107 84.83 %
Agricultural 127,422 .87
Commercial & Industrial 845,128 5.79
Public Utility 122,085 .84
Railroad Operating Property 23,706 .16
Non-Homestead Residential 483,968 3.31
Personal Property 613.217 4.20
Total $ 14.605.633 100.00%
...,
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....J 1 Also before the tax increment deduction.
2 Also after Ihe t~ increment deduction,
....,
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Net Tax Capacity Rate Historv
1994/95 1995/96 1996/97 1997/98 1998/99
Net Tax Net Tax Net Tax Net Tax Net Tax
Levy Year/ Capacity Capacity Capacity Capacity Capacity
Collection Year Rates Rates Rates Rates Rates
County of Anoka 32.76500% 31.03600% 30.09100% 30.61800% 32.26500%
City of Andover 19.79900 19.37400 19.80400 21.60500 23.29400
ISD No. 11, Anoka-Hennepin 61.40200 64.38700 55.58800 51.82400 54.85600
Market Value Referendum Rate ------ .04289 .03013 .08646 .05541
ISD No. 15, St. Francis 63.28100 69.50900 60.23400 57.16900 59.33300
Market Value Referendum Rate .03022 .03813 .03035 .03174 .03252
Metropolitan Council .37200 .77200 .73600 .88300 .88600
Metro Mosquito Control .37400 .23900 .24900 .28900 .34000
Metro Transit Area .35300 .34500 .33100 .35900 .38800
Anoka County RR Authority .00100 ------ ------ .47100 .47400
Anoka County HRA ------ .82300 ------ ------ ------
Coon Creek Watershed .87600 .36100 .43400 .40500 .38400
Tax Levies and Collections
Levy Year/ 1993/ 1994/ I 995/ I 996/
Collection Year 1994 1995 1996 1997
Original Gross Tax Levy $2,366,327 $2,711,023 $3,057,662 $3,220,809
Property Tax Creditsl ( 572,759) ( 585,140) ( 568,312) ( 462,938)
Levy Adjustments 485 59 97 75
Net Tax Levy $1,794,053 $2,125,942 $2,489,447 $2,757,946
Amount Collected during Collection
Year $1,762,461 $2,101,416 $2,463,276 $2,727,018
Percent of Net Tax Levy Collected . 98.24% 98.85% 98.95% 98.88%
Amount Delinquent at end of
collection Year $ 31,592 $ 24,526 $ 26,171 $ 30,928
Delinquencies Collected as of
(12/31/98) ( 27,931) ( 19,540) ( 22,539) ( 20,472)
Delinquencies Abated or Cancelled
as of (12/31 /98) ( 2.971) ( 2.704) 543 722
Total Delinquencies Outstanding
as of (12/31/98) $ 690 $ 2,282 $ 4,175 $ 11,178
Percent of Net Tax Levy Collected 99.96% 99.89% 99.83% 99.59%
Note: 1997/1998 Gross Tax Levy $3,653,428
1997!l998 Net Tax Levy 3,190,577
I Property tax credits are aids provided by the State of Minnesota and paid directly to the City,
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~
CITY OF ANDOVER, MINNESOTA
..., GENERAL OBLIGATION DEBT
(As of May 4,1999, Plus These Issues)
U
...,
Purpose: G,O. G,O. G.O, G.O. G.O. G.O.
W
Improvement Improvement Improvement Tax Taxable Improvement
Bonds Bonds Bonds Increment Tax Increment Bonds
..., of of Series, Bonds, Bonds, Series,
W 1977 1985A 1993A Suies 1993B Suies 1994B 1994C
Daled: 02/01/77 02/01/85 08/01/93 08/0 1/93 05101/94 10/01/94
..., Original Amounl: $1,215,000 $300,000 $3,650,000 $520,000 $885,000 $1,140.000
Maturity: I-Ian I-Feb I-Aug I-Aug I-May I-Feb
W Interest Rates: 5,00% 9.20-9.60% 2,90-4,75% 3.50-4,75% 5,55-7.87% 5,05-5,75%
..., 1999 $0 $0 $365,000 $50,000 $0 $0 1999
2000 60,000 25,000 365,000 55,000 90,000 115,000 2000
~ 2001 65,000 0 365,000 55,000 90,000 115,000 2001
2002 65,000 0 365.000 55,000 90,000 115,000 2002
..., 2003 65,000 0 365,000 55,000 90.000 120,000 2003
2004 70,000 0 0 0 75,000 120,000 2004
W 2005 70,000 0 0 0 0 125,000 2005
2006 70,000 0 0 0 0 95,000 2006
..., 2007 0 0 0 0 0 0 2007
2008 0 0 0 0 0 0 2008
U 2009 0 0 0 0 0 0 2009
2010 0 0 0 0 0 0 2010
...., 2011 0 0 0 0 0 0 2011
2012 0 0 0 0 0 0 2012
U 2013 0 0 0 0 0 0 201J
..., $465,000 $25,000 $1,825.000 $270,000 $435,000 $805,000
U (1) (1) (1) (2) (2) (1) (3)
...,
~ Purpose: 0.0. G.O. G.O, G.O. G.O. G.O.
Improvement Improvement Equipment Tax Tax Crossover
Bonds Refunding Certifteates of Increment Increment Refunding
...,
Series, Bonds, Indebtedness, Bonds, Series Bonds Bonds
o.....J 1995A Suies 1995B Suies 1995C 1995D of1996 of1996
Dated: 06/01/95 06/01/95 06/01/95 10101/95 06/01/96 06/01/96
...., Original Amount: $2,605,000 $825,000 $515,000 $6,055,000 $2,055,000 $1,220,000
Maturity: I-Feb I-Aug I-Feb I-Feb I-Aug I-Aug
.....J Interest Rates: 4.80-5,30% 4.40-4,85% 4.40-4,85% 4,50-5,60% 4.75-5.40% 4,15-4,50%
...., 1999 $0 $155,000 $0 $0 $70,000 $310,000 1999
2000 240,000 120,000 175,000 175,000 80,000 300,000 2000
~ 2001 255,000 0 0 200,000 85,000 300,000 2001
2002 265,000 0 0 225,000 95,000 0 2002
..., 2003 280,000 0 0 225,000 105,000 0 2003
2004 295,000 0 0 250,000 115,000 0 2004
~ 2005 310,000 0 0 350,000 125,000 0 2005
2006 310,000 0 0 425,000 140,000 0 2006
....., 2007 0 0 0 450,000 150,000 0 2007
2008 0 0 0 475,000 165,000 0 2008
.....J 2009 0 0 0 500,000 180,000 0 2009
2010 0 0 0 525,000 195,000 0 2010
..., 2011 0 0 0 575.000 215,000 0 2011
2012 0 0 0 600,000 230,000 0 2012
.....J 2013 0 0 0 625,000 0 0 2013
...., $1,955,000 $275,000 $175,000 $5,600.000 $1,950,000 $910,000
o.....J (1) (3) (1) (4) (5) (2) (2) (1) (6)
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CITY OF ANDOVER, MINNESOTA
GENERAL OBLIGATION DEBT
(As of May 4,1999, Plus These Issues)
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Purpose:
G.O. G.O. G.O. G.O. G.O,
Improvement Improvement Refunding 1 mprovment Refunding
Bonds Bonds Bonds Bonds Bonds
of of1997, of of1997, of
1996 Series A 1997 SeriesB 1998
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Daled: 06/0 1/96 05101/97 06/01/97 07/01/97 12/01/98
Original Amount: $600,000 $3,120,000 $630,000 $6,315,000 $760,000
Maturity: I-Aug I-Dee 1-Aug I-Dec I-Jul
Interest Rates: 3.90-5,00% 4,20-4.80% 4,20-4,50% 3,90-4,70% 3,50-3.65%
1999 $55,000 $650,000 $210,000 $795,000 $255,000 1999
2000 60,000 610,000 210,000 785,000 265,000 2000
2001 60,000 605,000 0 785,000 240,000 2001
2002 65,000 605,000 0 780,000 0 2002
2003 65,000 0 0 775,000 0 2003
2004 70,000 0 0 775,000 0 2004
2005 70,000 0 0 770,000 0 2005
2006 50,000 0 0 0 0 2006
2007 0 0 0 0 0 2007
2008 0 0 0 0 0 2008
2009 0 0 0 0 0 2009
2010 0 0 0 0 0 2010
2011 0 0 0 0 0 2011
2012 0 0 0 0 0 2012
2013 0 0 0 0 0 2013
$495,000 $2,470,000 $420,000 $5,465.000 $760,000
(1) (1) (1) (7) (1) (1) (8)
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These Issues
Purpose: G.O. G.O.
Tax Equipment
Increment Cern/teat..
Bonds of
of1999 1999
Dated: 06/01/99 06/01/99
Original Amount: $1,500.000 $1,050,000
Maturity: I-Dec I-Feb
Interest Rates: 5,00-4.65% 3,70-4,00% TOTALS:
1999 $0 $0 $2,915,000 1999
2000 0 0 3,730,000 2000
2001 50,000 225,000 3,495,000 2001
2002 80,000 250,000 3,055,000 2002
2003 11 0,000 270,000 2,525,000 2003
2004 140,000 305,000 2,215.000 2004
2005 140,000 0 1,960,000 2005
2006 140,000 0 1.230,000 2006
2007 140,000 0 740,000 2007
2008 140,000 0 780,000 2008
2009 140,000 0 820.000 2009
2010 140,000 0 860,000 2010
2011 140,000 0 930,000 2011
2012 140,000 0 970,000 2012
2013 0 0 625.000 2013
$1,500,000 $1,050,000 $26.850,000
(2) (9) (5)
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CITY OF ANDOVER, MINNESOTA
GENERAL OBLIGATION DEBT
(As of May 4,1999, Plus These Issues)
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(1) These bonds ore payable primarily from special assessments against all benefitted property and additionally secured by ad valorem taxes
on all taxable property within the City and without limitation of amount.
(2) These bonds are payable primarily from tax increments derived within Tax Increment District Nos. 1-1. 1-2 and additionally secured by ad
valorem taxes on all taxable property within the City and without limitation of amount.
(3) These bonds are additionally secured by Financial Security Assurance Inc. (formerly Capital Guaranty Corp.) and additionally ratedAAA.
(4) These bonds current refunded $815,000 of the $2,350,000 General Obligation Improvement Bonds of 1985, dated August 1, 1985,
Maturities for that issue were called for redemption on August 1, 1995, at a price of par plus accrued interest.
(5) These bonds are payable solely from ad valorem taxes on all taxable property within the City and without limitation of amount.
(6) These bonds cross refunded $1,200.000 of the $3.200,000 General Obligation Improvement Bonds, Series 1989A, dated July 1, 1989,
Maturities 1998 through 2001. inclusive, were called for redemption on August 1, 1997, at a price of par plus accrued interest,
(7) These bonds current refunded $1,015.000 of the $2,485,000 General Obligation Refunding 1mprovement Bonds. Series 1986C, dated
August 1,1986. Maturities 1998 through 2002, inclusive. were calledfor redemption on August 1.1997, at a price of par plus accrued
interest. The General Obligation Refunding Improvement Bonds, Series 1986C, dated August 1, 1986, cross refUnded $3,240.000 of the
$4,365,000 General Obligation Improvement Bonds of 1980. Series B, dated October 1, 1980, Maturities 1991 through 2002. inclusive.
were called for redemption on February 1, 1987, at a price of par plus accrued interest.
(8) These bonds current refUnded $750.000 of the $2.500.000 General Obligation Bonds. Senes 1991A, dated July 1, 1991. Maturities 1999
through 2001, inclusive, were calledfor redemption on January 1, 1999. at a price of par plus accrued interest.
(9) These bonds are additionally secured by MBIA Insurance Corporation and are rated AAA by Standard & Poor's Corporation.
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Purpose:
Dated:
Original Amount:
Maturity:
Interest Rates:
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
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EDA OF THE CITY OF ANDOVER, MINNESOTA
SPECIAL OBLIGATIONS
(As of May 4,1999)
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Public
Project
Rel'enue Bonds
of1997
09101/97
$2,350,000
I-Dec
4,50-5,90%
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$40,000
45.000
55,000
60,000
70,000
80,000
90,000
100,000
II 0,000
120,000
135,000
150,000
165,000
180,000
195,000
220,000
240,000
260,000
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$2,315,000
(1)
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(1) These bonds are payable solely from annual appropriations to be made on an annual basis by the governing body of the City. The Bonds
do not constitute general obligations of the City but are special obligations of the EDA of the City of Andover. The Bonds WILL constitute
a charge against the general credit and taxing powers of the City pursuant to Laws of Minnesota for 1997, Chapter 231. Section 33.
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County of Anoka
The County does not anticipate the issuance of any addi-
tional bonding within the next three months.
ISD No. 11, Anoka-Hennepin.
The District does not anticipate the issuance of any addi-
tional bonding within the next three months.
ISD No. 15, St. Francis
The District does not anticipate the issuance of any addi-
tional bonding within the next three months.
The Council does not anticipate the issuance of any addi-
tional bonding within the next three months.
Metro Transit does not anticipate the issuance of any ad-
ditional bonding within the next three months.
Metropolitan Council
Metro Transit
(I) Taxable Nel Tax Capacity values are after Ihe tax incremenl and fiscal disparity adjuslmenls.
(2) Anoka County reported bond indebtedness of$IOI,090,000 and sinking funds of$O as of December 31, 1998.
(3) ISD No. II, Anoka-Hennepin, reported bond indebtedness of $132,218,490 and sinking funds of $44,813,739 as of
June 30, 1998,
(4) ISD No. 15, St. Francis, reported bond indebtedness of $70,534,604 and sinking funds of $21,910,031 as of March I, 1999.
(5) Deductions: (A) $567,083,599 Metropolitan Waste Control Commission Debt as of December 31, 1998.
(B) $34,090,000 Metropolitan Council Sports Facility Revenue Bonds as of December 31, 1998.
Nole I: Debt Service on A above is 100% self supported from revenues of the Metro Sanitary Sewer System, although the
bonds are full failh and credit bonds, Sinking funds of $18,836.000 and escrow account funds of $64,562,000 have not
been deducted because said funds are attributable to A above, Fund balances are as of December 31, 1998.
Note 2: Debl Service on B (Metropolilan Council, Minneapolis-St. Paul Area Sports Facility Revenue Bonds) is not included in
the above debt as the bonds are supported by revenues generated from the sports facility although the bonds are full
faith and credit bonds,
Note 3: The only tax supported debt as of December 31, 1998 is $44,675,000 with sinking funds of $6,022,000 and escrow
funds of $11,578,000 as of December 31, 1998.
(6) Melro Transit has bond indebtedness of $85,200,000, 'sinking funds of $22,567,000 and escrow funds of $1,327,000 as reported by
Metropolitan Council as of December 31, 1998.
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Cash and Investment Balances as of March 31. 1999
(unaudited) .
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Fund Name
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Total Cash and Investment Balances:
$ 2,267,959
1,660,933 (1)
8,460,465 (2)
120,929 (3)
1,838,098 (4)
708.097 (5)
$ 15.056.481*
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General Fund
Special Revenue Funds
Debt Service Funds
Capital Project Funds
Enterprise Funds
Trust Funds
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* Breakdown of the various funds are on the following page.
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-, (I) Consists of the following Special Revenue Funds:
U #202 Economic Development Authority Fund $ 49,365.45
#225 Drainage and Mapping Fund 40.980,71
#226 Lower Rum River Water Management Fund 4,916,33
-, #227 Foreslry Fund 22,724.87
u #228 Trailrrransportation Fund 160,611.82
#230 Septic Disposal Fund 6,894.73
#245 Capital Equipmenl Reserve Fund 1,076,516,03
-, #248 Developer's Sealcoating Fund 296,290.10
#250 Oak Wilt Suppression Fund 2,633.49
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(2) Consists oflhe following Debt Service Funds:
-, #301 1992,1994, 1995C Certificate of Indebtedness Fund ($ 96,282.54)
#308 General Obligalion Fire Station Bonds of 1991A Fund 62,395.66
-J #319 EDA Public Project Revenue Bond of 1997 17,340.70
#321 General Obligalion Improvement Bonds of 1977 A Fund 564,396,82
.., #329 General Obligation Improvement Bonds of 1995B Fund 79,495,73
#333 General Obligation Refunding Bonds of 1986C Fund 896,823.50
-J #337 General Obligation Improvement Bonds of 1989A Fund ( 31,052.32)
#342 General Obligation Improvement Bonds of 1993A Fund 213,116.72
#344 General Obligation Improvement Bonds of 1994C Fund 93,414.17
-, #345 General Obligation Improvement Bonds of 1995A Fund 640.420.74
#346 General Obligation Improvement Bonds of 1996 820,900.99
-J #347 General Obligation Tax Increment Bonds of 1995D Fund 130,748.12
#348 General Obligation Improvement Bonds of 1997B Fund 1,662,310.72
.., #349 General Obligation Improvement Bonds of 1997 A Fund 1,595,522.29
#378 General Obligation Tax Increment Bonds of 1993B 224,800.4 7
. J #379 General Obligalion Refunding Bonds of 1994B 375.451.34
#397 Slorm Sewer Trunk Fund (debl service portion) 101,679.88)
#398 Water Trunk Fund (debt service portion) 280,660,65
... #399 Sewer Trunk Fund (debl service portion) 1,031,681.1 I
.J (3) Consists oflhe following Capital Proiect Funds:
-, #401 Revolving MSA Construclion Fund ($ 572,430.95)
#402 Slale Aid Projects Fund 707,989,81
-J #405 Park Dedicalion Fund 244,896.3 7
#420 Public Works Construction Fund 188,279,12
#447 TIF Commercial Revitalization Fund 204,928.38)
-, #499 Improvement Unfinanced Fund 352,102.08)
.J #501 Permanent Improvements Revolving Fund 109,225.03
(4) Consists of the following Enterprise Funds:
-, #60 I Water Fund $ 1,049,377.57
U #602 Sewer Fund 788,720.35
(5) Consisls oflhe following Trust Funds:
..,
#702 Central Equipment Fund ($ 49,737.40)
-J #703 Risk Management Fund 88, I 60.93
#803 Escrow Fund 669,672.98
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SUMMARY OF DEBT AND DEBT STATISTICS
General Oblioation Debt
Bonds secured primarily by special assessments
Bonds secured primarily by tax increments (includes one of these issues)
Bonds secured solely by ad valorem taxes (includes one of these issues)
Total General Obligation Direct Debt
$ 15,870,000
9,755,000
1.225.000
$ 26,850,000
( 8.460.465)
$ 18,389,535
23.831.907
$ 42.221.442
Less Debt Service Funds
Net Direct General Obligation Debt
Add City's share of net overlapping debt
Total Net Direct and Net Overlapping Debt
EDA Soecial Oblioation Debt
$2,350,000 Public Project Revenue Bonds of 1997
$2,315,000
Facts for Ratio Comoutations
1998/1999 Indicated Market Value (real and personal property)
1998/1999 Net Tax Capacity (real and personal property
after tax increment and fiscal disparity adjustments)
Population ( 1999 Estimate)
$1,179,844,759
$15,439,015
25,000
Debt Ratios
Net Direct
Net Net and Net
Direct Direct Overlapping Overlapping
Debt Debt Debt Debt
To Indicated Market Value 2.28% 1.56% 2.02% 3.58%
Per Capita $1,074 $736 $953 $1,689
Per Capita Adjustedl $1,001 $686 $888 , $1,574
I The City's tax base is 5.79% commercial & industrial, .84% public utility and .16% railroad operating property, which has been
deducted.
-34-
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APPENDIX A
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Proposed Form of Legal Opinions
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BRIGGS AND MORGAN
2200 FIRST NATIONAL BANK BUILDING
332 MINNE$OTA .\TREET
SAINT rAUL, MINNE$OTA 55101
TELEPHONE (651) 223-6600
FACSIMILE (651) 223-6450
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PROFESSIONAL ASSOCIATION
WRITER'S DIRECT DIAL
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WRITER'S E-MAIL
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PROPOSED FORM OF LEGAL OPINION
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$1,500,000
GENERAL OBLIGATION TAX INCREMENT BONDS OF 1999
CITY OF ANDOVER
ANOKA COUNTY
MINNESOTA
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We have acted as bond counsel in connection with the
issuance by the City of Andover, Anoka County, Minnesota (the
"Issuer"), of its $1,500,000 General Obligation Tax Increment
Bonds of 1999, bearing a date of original issue of June 1, 1999
(the "Bonds"). We have examined the law and such certified
proceedings and other documents as we deem necessary to render
this opinion.
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We have not been engaged or undertaken to review the
accuracy, completeness or sufficiency of the Official Statement
or other offering material relating to the Bonds, and we express
no opinion relating thereto.
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As to questions of fact material to our opinion, we
have relied upon the certified proceedings and other
certifications of public officials furnished to us without
undertaking to verify the same by independent investigation.
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Based upon such examinations, and assuming the
authenticity of all documents submitted to us as originals, the
conformity to original documents of all documents submitted to us
as certified or photostatic copies and the authenticity of the
originals of such documents, and the accuracy of the statements
of fact contained in such documents, and based upon present
Minnesota and federal laws (which excludes any pending
legislation which may have a retroactive effect on or before the
date hereof), regulations, rulings and decisions, it is our
opinion that:
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(1) The proceedings show lawful authority for the issuance
of the Bonds according to their terms under the Constitution and
laws of the State of Minnesota now in force.
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(2) The Bonds are valid and binding general obligations of
the Issuer and all of the taxable property within the Issuer's
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MINNEAPOLIS OFFICE. IOS CENTER. WWWBRIGGS.COM
MEMBER - LEX MUNDI, A GLOBAL ASSOCIATION OF INDEPENDENT. LA'.\' FIRMS
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PROPOSED FORM OF LEGAL OPINION
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jurisdiction is subject to the levy of an ad valorem tax to pay
the same without limitation as to rate or amount; provided that
the enforceability (but not the validity) of the Bonds and the
pledge of taxes for the payment of the principal and interest
thereon is subject to the exercise of judicial discretion in
accordance with general principles of equity, to the
constitutional powers of the United States of America and to
bankruptcy, insolvency, reorganization, moratorium and other
similar laws affecting creditors' rights heretofore or hereafter
enacted.
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(3) At the time of the issuance and delivery of the Bonds
to the original purchaser, the interest on the Bonds is excluded
from gross income for United States income tax purposes and is
excluded, to the same extent, from both gross income and taxable
net income for State of Minnesota income tax purposes (other than
Minnesota franchise taxes measured by income and imposed on
corporations and financial institutions), and is not an item of
tax preference for purposes of the federal alternative minimum
tax' imposed on individuals and corporations or the Minnesota
alternative minimum tax applicable to individuals, estates or
trusts; it should be noted, however, that for the purpose of
computing the federal alternative minimum tax imposed on
corporations, such interest is taken into account in determining
adjusted current earnings. The opinions set forth in'the
preceding sentence are subject to the condition that the Issuer
comply with all requirements of the Internal Revenue Code of
1986, as amended, that must be satisfied subsequent to the
issuance of the Bonds in order that interest thereon be, or
continue to be, excluded from gross income for federal income tax
purposes and from both gross income and taxable net income for
State of Minnesota income tax purposes. Failure to comply with
certain of such requirements may cause the inclusion of interest
on the Bonds in gross income and taxable net income retroactive
to the date of issuance of the Bonds.
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We express no opinion regarding other state or federal tax
consequences caused by the receipt or accrual of interest on the
Bonds or arising with respect to ownership of the Bonds.
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BRIGGS AND MORGAN
Professional Association
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BRIGGS AND MORGAN
2200 FIRST NATIONAL BANK BUILDING
332 MINNESOTA STREET
SAINT PAUL, MINNESOTA 55101
TELErHONE (651) 223-6600
FACSIMILE (651) 223-6450
PROFESSIONAL ASSOCIATION
WRITER'S DIRECT DIAL
PROPOSED FORM OF LEGAL OPINION
WRITER'S E-MAIL
$1,050,000
GENERAL OBLIGATION EQUIPMENT
CERTIFICATES OF 1999
CITY OF ANDOVER
ANOKA COUNTY
MINNESOTA
We have acted as bond counsel in connection with the
issuance by the City of Andover, Anoka County, Minnesota (the
"Issuer"), of its $1,050,000 General Obligation Equipment
Certificates of 1999, bearing a date of original issue of June 1,
1999 (the "Certificates"). We have examined the law and such
certified proceedings and other documents as we deem necessary to
render this opinion.
We have not been engaged or undertaken to review the
accuracy, completeness or sufficiency of the Official Statement
or other offering material relating to the Certificates, and we
express no opinion relating thereto.
As to questions of fact material to our opinion, we
have relied upon the certified proceedings and other
certifications of public officials furnished to us without
undertaking to verify the same by independent investigation.
Based upon such examinations, and assuming the
authenticity of all documents submitted to us as originals, the
conformity to original documents of all documents submitted to us
as certified or photostatic copies and the authenticity of the
originals of such documents, and the accuracy of the statements
of fact contained in such documents, and based upon present
Minnesota and federal laws (which excludes any pending
legislation which may have a retroactive effect on or before the
date hereof), regulations, rulings and decisions, it is our
opinion that:
(1) The proceedings show lawful authority for the issuance
of the Certificates according to their terms under the
Constitution and laws of the State of Minnesota now in force.
(2) The Certificates are valid and binding general
obligations of the Issuer and all of the taxable property within
the Issuer's jurisdiction is subject to the levy of an ad valorem
tax to pay the same without limitation as to rate or amount;
MINNEAPOLIS OFFICE. IDS CENTER. WWWBRIGGS,COM
MEMBER - LEX MUNDI. ,\ GLOBAL ASSOCIATION OF INDEPENDENT LAW FIRMS
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PROPOSED FORM OF LEGAL OPINIONS
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provided that the enforceability (but not the validity) of the
Certificates and the pledge of taxes for the payment of the
principal and interest thereon is subject to the exercise of
judicial discretion in accordance with general principles of
equity, to the constitutional powers of the United States of
America and to bankruptcy, insolvency, reorganization, moratorium
and other similar laws affecting creditors' rights heretofore or
hereafter enacted.
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(3) At the time of the issuance and delivery of the
Certificates to the original purchaser, the interest on the
Certificates is excluded from gross income for United States
income tax purposes and is excluded, to the same extent, from
both gross income and taxable net income for State of Minnesota
income tax purposes (other than Minnesota franchise taxes
measured by income and imposed on corporations and financial
institutions), and is not an item of tax preference for purposes
of the federal alternative minimum tax imposed on individuals and
corporations or the Minnesota alternative minimum tax applicable
to individuals, estates or trusts; it should be noted, however,
that for the purpose of computing the federal alternative minimum
tax imposed on corporations, such interest is taken into account
in determining adjusted current earnings. The opinions set forth
in the preceding sentence are subject to the condition that the
Issuer comply with all requirements of the Internal Revenue Code
of 1986, as amended, that must be satisfied subsequent to the
issuance of the Certificates in order that interest thereon be,
or continue to be, excluded from gross income for federal income
tax purposes and from both gross income and taxable net income
for State of Minnesota income tax purposes. Failure to comply
with certain of such requirements may cause the inclusion of
interest on the Certificates in gross income and taxable net
income retroactive to the date of issuance of the Certificates.
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We express no opinion regarding other state or federal tax
consequences caused by the receipt or accrual of interest on the
Certificates or arising with respect to ownership of the
Certificates.
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Professional Association
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APPENDIX 8
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Form of Continuing Disclosure Undertaking
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FORM OF
CONTINUING DISCLOSURE UNDERTAKING
This Continuing Disclosure Undertaking (the "Disclosure
Undertaking") is executed and delivered by the City of Andover,
Minnesota (the "Issuer"), in connection with the issuance of
$1,500,000 General Obligation Tax Increment Bonds of 1999 and
$1,050,000 General Obligation Equipment Certificates of 1999 (the
"Obligations"). The Obligations are being issued pursuant to
separate Resolutions adopted May 18, 1999 (collectively, the
"Resolution"). Pursuant to the Resolution and this Undertaking,
the Issuer covenants and agrees as follows:
SECTION 1. Purpose of the Disclosure Undertakinq. This
Disclosure Undertaking is being executed and delivered by the
Issuer for the benefit of. the Owners and in order to assist the
Participating Underwriters in complying with SEC Rule
15c2-12 (b) (5) .
SECTION 2. Definitions. In addition to the definitions
set forth in the Resolution, which apply to any capitalized term
used in this Disclosure Undertaking unless otherwise defined in
this Section, the following capitalized terms shall have the
following meanings:
"Annual Report" shall mean any annual financial information
provided by the Issuer pursuant to, and as described in, Sections
3 and 4 of this Disclosure Undertaking.
"Audited Financial Statements" shall mean the financial
statements of the Issuer audited annually by an independent
certified public accounting firm, prepared pursuant to generally
accepted accounting principles promulgated by the Financial
Accounting Standards Board, modified by governmental accounting
standards promulgated by the Government Accounting Standards
Board.
"Dissemination Agent" shall mean such party from time to
time designated in writing by the Issuer to act as information
dissemination agent and which has filed with the Issuer a written
acceptance of such designation.
"Fiscal Year" shall be the fiscal year of the Issuer.
"Governing Body" shall, with respect to the Obligations,
have the meaning given that term in Minnesota Statutes, Section
475.51, Subdivision 9.
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"National Repository" shall mean any Nationally Recognized
Municipal Securities Information Repository for purposes of the
Rule. Currently, the following are National Repositories:
....,
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. 1
Bloomberg Municipal Repository
P.O. Box 840
Princeton, NJ 08542-0840
Phone: (609) 279-3200
Fax: (609) 279-5962
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Thomson Municipal Services
395 Hudson Street - Third Floor
New York, NY 10014
Attn: Municipal Disclosure
Phone: (800) 689-8466
Fax: (212) 989-2078
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Kenny 'Information Systems Inc.
65 Broadway - 16th Floor
New York, NY 10006-2511
Attn: Repository Services
Phone: (212) 770-4595
Fax: (212) 797-7994
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DPC Data Inc.
One Executive Drive
Fort Lee, NJ 07024
Phone: (201) 346-0701; Fax:
E-Mail: Nrmsir@dpcdata.com
(201) 947-0107
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"Occurrence(s)" shall mean any of the events listed in
Section 5.A. of this Disclosure Undertaking.
...,
"Official Statement" shall be the Official Statement or
Preliminary Official Statement dated May 4, 1999 together with
any addendum thereto, prepared in connection with the
Obligations.
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"Owners" shall mean the registered holders and, if not the
same, the beneficial owners of any Obligations.
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underwriters of the Obligations required to comply with the Rule
in connection with offering of the Obligations.
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"Repository" shall mean each National Repository and each
State Depository.
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"Resolution" shall mean the resolution or resolutions
adopted by the Governing Body of the Issuer providing for, and
authorizing the issuance of, the Obligations.
....,
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"Rule" shall mean Rule 15c2-12 (b) (5) adopted by the
Securities and Exchange Commission under the Securities Exchange
Act of 1934, as the same may be amended from time to time or
interpreted by the Securities and Exchange Commission.
"State" shall mean the State of Minnesota.
"State Depository" shall mean any public or private
repository or entity designated by the State as a state
depository for the purpose of the Rule; As of the date of this
Disclosure Undertaking, there is no State Depository in
Minnesota.
SECTION 3.
Provision of Annual Reports.
C. Beginning in connection with the Fiscal Year
ending on December 31, 1999, the Issuer shall, or shall cause the
Dissemination Agent to, not later than December 31, 2000, and by
December 31 of each .year thereafter, provide to each Repository
an Annual Report which is consistent with the requirements of
Section 4 of this Disclosure Undertaking.
D. If the Issuer is unable to provide to the
Repositories an Annual Report by the date required in subsection
A, the Issuer shall send a notice of such delay and estimated
date of delivery to each Repository or to the MSRB and to the
State Depository, ,if any.
SECTION 4. Content and Format of Annual Reports. The
Issuer's Annual Report shall contain or incorporate by reference
the financial information and operating data pertaining to the
Issuer listed below as of the end of the preceding Fiscal Year.
The Annual Report may be submitted to each Repository as a single
document or as separate documents comprising a package, and may
cross-reference other information as provided in this Disclosure
Undertaking.
The following financial information and operating data shall
be supplied:
A. an update of the type of information contained in
the Official Statement under the caption ECONOMIC AND
FINANCIAL INFORMATION;
B. an update of the type of information contained in
the Official Statement under the caption SUMMARY OF DEBT AND
DEBT STATISTICS;
C. an update of the type of information contained in
the Official Statement under the caption and subheadings
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GENERAL INFORMATION - "Major Employers" and "Building
Permits" ;
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D. data extracted from preliminary, unaudited
financial statements of the Issuer and from past Audited
Financial Statements of the Issuer in the form and of the
type contained in the Appendix of the Official Statement;
and
y
.....,
.,
E. Audited Financial Statements of the Issuer. The
Audited Financial Statements of the Issuer may be submitted
to each Repository separately from the balance of the Annual
Report. In the event Audited Financial Statements of the
Issuer are not available on or before the date for filing
the Annual Report with the appropriate Repositories as set
forth in Section 3.A. above, unaudited financial statements
shall be provided as part of the Annual Report. The
accounting principles pursuant to which the financial
statements wilL be prepared will be pursuant to generally
accepted accounting principles promulgated by the Financial
Accounting Standards Board, as such principles are modified
by the governmental accounting standards promulgated by the
Government Accounting Standards Board, as in effect from
time to time. If Audited Financial Statements are not
provided because they are not available on or before the
date for filing the Annual, Report, the Issuer shall promptly
provide them to the Repositories when available.
.....,
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SECTION 5.
Reportinq of Siqnificant Events.
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A. This Section 5 shall govern the giving of notices
of the occurrence of any of the following events with respect to
the Obligations, if material:
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(1) principal and interest payment delinquency;
-,
(2) non-payment related defaults;
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(3) unscheduled draws on debt service reserves
reflecting financial difficulties;
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(4) unscheduled draws on credit enhancements
reflecting financial difficulties;
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(5) substitution of credit or liquidity providers, or
their failure to perform;
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(6) adverse tax opinions or events affecting the tax-
exempt status of the security;
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(7) modifications to rights of security holders;
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(8) optional 'or unscheduled redemption of any
Obligations; ,
(9) defeasances;
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(10) release, substitution or sale of property securing
repayment of the Obligations; and n
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(11) rating changes.
B. Whenever an event listed in Section 5.A. above has
occurred, the Issuer shall as soon as possible determine if such
event would constitute material information for Owners of
Obligations. If knowledge of the Occurrence would be material,
the Issuer shall promptly file a notice of such Occurrence with
each National Repository or the MSRB and with the State
Depository, if any.
C. The Issuer,agrees to provide or cause to be
provided, in a timely manner, to each National Repository or the
MSRB and to the State Depository, if any, notice of a failure by
the Issuer to provide the Annual Reports described in Section 4.
SECTION 6. Termination of Reportinq Obliqation. The
Issuer's obligations under this Disclosure Undertaking shall
terminate upon the legal defeasance, prior redemption or payment
in full of all of the Obligations.
SECTION 7. Dissemination Aqent. The Issuer may, from
time to time, appoint or engage a Dissemination Agent to assist
it in carrying out its obligations under this Disclosure
Undertaking, and may discharge any such Agent, with or without
appointing a successor Dissemination Agent.
SECTION 8. Amendment; Waive~. Notwithstanding any other
provision of this Disclosure Undertaking, the Issuer may amend
this Disclosure Undertaking, and any provision of this Disclosure
Undertaking may be waived, if (a) a change in law or change in
the ordinary business or operation of the Issuer has occurred,
(b) such amendment or waiver would not, in and of itself, cause
the undertakings herein to violate the Rule if such amendment or
waiver had been effective on the date hereof but taking into
account any subsequent change in or official interpretation of
the Rule, and (c) such amendment or waiver is supported by an
opinion of counsel expert in federal securities laws to the
effect that such amendment or waiver would not materially impair
the interests of Owners.
SECTION 9. Additional Information. Nothing in this
Disclosure Undertaking shall be deemed to prevent the Issuer from
disseminating any other information, using the means of
dissemination set forth in this Disclosure Undertaking or any
1034339,}
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other means of communication, or including any other information
in any Annual Report or notice of an Occurrence, in addition to
that which is required by this Disclosure Undertaking. If the
Issuer chooses to include any information in any Annual Report or
notice of an Occurrence in addition to that which is specifically
required by this Disclosure Undertaking, the Issuer shall have no
obligation under this Disclosure Undertaking to update such
information or include it in any future Annual Report or notice
of an Occurrence.
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SECTION 10. Default. In the event of a failure of the
Issuer to provide information required by this Disclosure
Undertaking, any Owner may take such actions as may be necessary
and appropriate, including seeking mandamus or specific
performance by court order, to cause the Issuer to comply with
its obligations to provide information under this Disclosure
Undertaking. A default under this Disclosure Undertaking shall
not be deemed an Event of Default under the Resolution, and the
sole remedy under this Disclosure Undertaking in the event of any
failure of the Issuer to comply with this Disclosure Undertaking
shall be an action to compel performance.
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SECTION 11. Beneficiaries. This Disclosure Undertaking
shall inure solely to the benefit of the Issuer, the Participa-
ting Underwriters and Owners from time to time of the
Obligations, and shall create no rights in any other person or
entity.
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SECTION 12. Reserved Riqhts. The Issuer reserves the
right to discontinue providing any information required under the
Rule if a final determination should be made by a court of
competent jurisdiction that the Rule is invalid or otherwise
unlawful or, subject to the provisions of Section 8 hereof, to
modify the undertaking under this Disclosure Undertaking if the
Issuer determines that such modification is required by the Rule
or by a court of competent jurisdiction.
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APPENDIX C
City's Financial Statements
The following financial statements are excerpts from the annual financial report for the year ended
December 31, 1998. The complete financial report for the year 1998 and the prior two years are avail-
able for inspection at the Andover City Hall and the St. Paul office of Juran & Moody. The reader of
this Official Statement should be aware that the complete financial report may have further data relat-
ing to the excerpts presented in the appendix which may provide additional explanation, interpretation
or modification ofthe excerpts.
Excerpts from the Financial Report
. Combined Balance Sheet - All Fund Types and Account Groups
. Combined Statement of Revenues, Expenditures and Changes in Fund Balance - All Governmental
Fund Types and Expendable Trust Funds
. Combined Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and
Actual- General, Special Revenue and Debt Service Fund Types
. Combined Statement of Revenues, Expenses and Changes in Retained Earnings - All Proprietary
Fund Types
. Combined Statement of Cash Flows - All Proprietary Fund Types
. Notes to the Financial Statements
CITY OF ANDOVER, MINNESOTA
COMBINED BALANCE SHEET - ALL FUND TYPES AND ACCOUNT GROUPS
December 31, 1998
Governmental Fund Typcs
Spccial Debt Capital
ASSETS AND OTHER DEBITS General Revenue Service Projects
Assets:
Cash and Investments (Including Cash
Equivalents) $ 2,293,745 $ 2,071,235 $ 7,354,976 $ 2,242,682
Cash with Trustee 0 0 0 0
Taxes Receivable -
Delinquent 76,608 557 74,551 0
Special Assessments Receivable-
Deferred 46 0 5,938,798 2,376,610
Delinquent 257 0 10,162 59,480
AccountsILoans Receivable 41,542 105 0 126,213
Interest Receivable , 96,286 60,621 274,607 174,984
Due from Other Governmental Units 153,664 3,084 135,945 294,490
Inventory 60,349 0 0 0
Prepaid Items 8,854 0 0 2,175
Property, Plant and Equipment - Net 0 0 0 0
Other Debits:
Amount Available in Debt Service Fund 0 0 0 0
Amount to be Provided for Retirement of
General Long-Term Debt 0 0 0 0
TOTAL ASSETS AND OTHER DEBITS $ 2,731,351 $ 2,135,602 $ 13,789.039 $ 5,276.634
LIABILITIES, EQUITY AND OTHER CREDITS
Liabilities:
Accounts Payable $ 96,524 $ 5,296 $ 5,943 $ 131,667
Accrued ltems 72,730 492 0 0
Contracts Payable 0 0 0 139,281
Due to Other Governmental Units 36,763 0 0 0
Deposits Payable 0 0 0 0
Due to Employees 0 0 0 0
Deferred Revenue 76,911 468,381 6,023,511 2,552, I 13
Special Assessments on City Propeny 0 0 0 0
Bonds and Certificates Payable 0 0 0 0
Total Liabilities 282,928 474,169 6,029,454 2,823,061
Equity and Other Credits:
Investment in General Fixed Assets 0 0 0 0
Contributed Capital 0 0 0 0
Rctained Earnings -
Unreserved 0 0 0 0
Fund Balance (Deficit) -
Reserved 69,203 0 7,770.700 0
Unreserved -
Designaled 2,196,484 0 0 3,378,408
Undesignated 182,736 1.661,433 (11,115) (924.835)
Total Equity and Olher Credits 2.448,423 J .661 ,433 7.759.585 2,453,573
TOTAL LIABILITIES, EQUITY AND
OTHER CREDITS S 2,731,351 S 2.135,602 S 13,789.039 S 5.276,634
The nOles to the financial statements are an integral pan of this statement.
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Proprietary Fiduciary
........ Fund Types Fund Type Account Groups
General General Totals
---J Internal Trust and Fixed Long-Term (Memorandum Only)
Enterprise Service A~ency Assets Debt 1998 1997
-,
U $ ],691,755 $ 138,542 $ 445,363 $ 0 $ 0 $ ] 6,238,298 $ 17,876,79]
0 0 0 0 0 0 307,954
...,
0 0 0 0 0 151,716 50,238
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0 0 0 0 0 8,315,454 5,573,911
. , 2,443 0 0 0 0 72,342 32,174
462,716 404 0 0 0 630,980 577,608
...J 81,757 6,952 0 0 0 695,207 684,450
3,094 0 0 0 0 590,277 424,207
-.. 14,165 17,316 0 0 0 91,830 64,943
38,122 0 0 0 0 49,151 50,805
...J 22,887,863 0 0 11,805,159 0 34,693,022 31,618,671
..., 0 0 0 0 7,759,585 7,759,585 5,904,866
...J 0 0 0 0 19,888,284 19,888,284 25,571,653
.. $ 25,181.915 $ 163,214 S 445,363 $11,805,159 S 27,647,869 $ 89,176,146 $ 88,738,271
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....., S 19,008 $ 8,195 $ 4,355 $ 0 $ 0 $ 270,988 $ 666,037
23,714 833 0 0 179,274 277,043 244,394
L.J 0 0 0 0 0 139,281 458,146
484 0 0 0 0 37,247 32,699
-, 0 0 441,008 0 0 441,008 373,692
0 4,569 0 0 0 4,569 314,701
...J 534 0 0 0 0 9,121,450 6,046,792
0 0 0 0 118,595 118,595 145,051
, 1 0 0 0 0 27,350,000 27.350,000 31,175,000
43,740 13,597 445,363 0 27,647,869 37,760,181 39,456,512
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.., 0 0 0 11,805,159 0 11,805,159 11,442,464
22,754,745 0 0 0 0 22,754,745 20,020,983
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2,383,430 149,617 0 0 0 2,533,047 2,268,705
., 0 0 0 0 0 7,839,903 6,121,861
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0 0 0 0 0 5,574,892 9,877,323
0 0 0 0 0 908,219 (449,577)
, 1 25,138,175 149,617 0 11,805,159 0 51,415,965 49,281.759
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S ~5,181.915 S 163,214 $ 445,363 S I 1.805,159 S 27,647.869 S 89,176,146 $ 88.738,271
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CITY OF ANDOVER, MINNESOTA
u
COMBINED STATEMENT OF REVENUES, EXPENDITURES, n
AND CHANGES IN FUND BALANCE. ALL GOVERNMENTAL FUNDS
AND EXPENDABLE TRUST FUNDS LJ
Year Ended December 3 I, 1998
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Governmental Fund Types n
SpecIal Debt
General Revenue Service LJ
REVENUES:
General Property Taxes and Tax Increments $ 2,804,065 $ 13,889 $ 1,170,086 n
Special Assessments 0 0 3,299,872 LJ
Licenses and Pennits 694,809 0 0
IntergovernmentJI 880,697 12,546 171,530 n
Charges for Services 1,018,441 37,330 0 L.J
Fines 48,923 0 0
MisceIlaneous 358,435 205,034 635,771 ...,
Total Revenues 5,805,370 268,799 5,277,259 u
EXPENDITURES: n
Current -
General Government 1,551,410 0 0 u
Public Safety 1,528,282 0 0 n
Public Works 1,005,394 71,213 0
Sanitation 101,039 0 0 LJ
Parks and Recreation 461,131 0 0
Recycling 76,773 0 0 ,.,
Economic Development 0 102,062 0 LJ
Miscellaneous 75,950 0 0
Capital Outlay 0 175,710 0 n
Debt Service 0 0 6,122,591 L.J
Total Expenditures 4,799,979 348,985 6,122,591
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EXCESS OF REVENUES OVER (UNDER) LJ
EXPENDITURES 1,005,391 (80, 186) (845,332)
OTHER FINANCING SOURCES (USES): n
Operating Transfers In 464,020 285,718 2,011,626 l j
Operating Transfers Out 0 (50,000) 0
Bond Proceeds 0 0 746,701 ,....,
Proceeds from Sale of Property 2,303 0 0 '-..J
Total Other Financing Sources (Uses) 466,323 235,718 2,758,327
n
EXCESS OF REVENUES AND OTHER L1
SOURCES OVER (UNDER) EXPENDITURES
AND OTHER USES 1,471,714 155,532 1,9 I 2,995 n
FUND BALANCE - January I 1,846,747 447,263 5,904,866 L1
RESIDUAL EQUITY TRANSFER (870,038) 1,058,638 (58,276) n
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FUND BALANCE - December 3 I S 2.448.423 S 1.661.433 5) 7,759.585
n
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Fiduciary
..., Fund Type Totals
L.J Capital Expendable (Mcmorandwn Only)
Projects Trust 1998 1997
....., $ 0 $ 0 $ 3,988,040 $ 3,653,372
L.J 1,360,327 0 4,660,199 3,813,021
0 0 694,809 456,413
'\ 987,026 0 2,051,799 2,128,459
~J 0 0 1,055,771 609,094
0 0 48,923 48,800
"' 2,257,744 0 3,456,984 2,248,602
~ 4,605,097 0 15,956,525 12,957,761
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0 0 1,528,282 1,409,087
, 0 0 1,076,607 1,122,223
c..J 0 0 101,039 95,632
0 0 461,131 383,059
--,. 0 0 76,773 62,281
J 0 0 102,062 73,993
0 274 76,224 212,503
.., 7,138,411 0 7,314,121 12,177,076
....J 0 0 6,122,591 9,253,963
7,138,411 274 18,410,240 26,041,864
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....,
. J 395,836 0 3,157,200 6,734,406
(2,707,962) (33,020) (2,790,982) (6,599,406)
..., 0 0 746,701 12,220,090
. 0 0 2,303 44,242
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(2,312,126) (33,020) 1,115,222 12,399,332
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L.J 7,317,437 33,294 15,549,607 16,234,378
. , (18,424 ) 0 111,900 0
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CITY OF ANDOVER, MINNESOTA
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL -
GENERAL, SPECIAL REVENUE AND DEBT SERVICE FUND TYPES
Year Ended December 31,1998
REVENUES:
General Property Taxes and
and Tax Increments
Special Assessments
Licenses and Permits
Intergovernmental
Charges for Services
Fines
Miscellaneous
Total Revenues
General Fund
Ovcr
(Under)
Budget Actual Budget Budget
S 2,904,311 $ 2,804,065 $ (100,246) $ 14,090
0 0 0 0
627,615 694,809 67,194 0
896,13 7 880,697 (15,440) 2,539
654,800 1,018,441 363,641 68,016
41,300 48,923 7,623 0
196.746 358,435 161,689 84,866
5,320,909 5,805,370 484,461 169,511
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n
Actual LJ
$ 13,889 n
0 u
0
12.546 n
37,330 LJ
0
205,034
268,799 ,."
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0 LJ
71,213
0 r1
0
0 u
102,062
0 ,..,
175,710
0 u
348,985
n
(80,186) u
EXPENDITURES:
Current -
General Government
Public Safety
Public Works
Sanitation
Parks and Recreation
Recycling
Economic Development
Miscellaneous
Capital Outlay
Debt Service
Total Expenditures
1,599,627 1,551,410 (48,217) 0
1,598,069 1,528,282 (69,787) 0
1,446,866 1,005,394 (441,472) 80,461
170,017 101,039 (68,978) 0
474,092 461,131 (12,961) 0
77,153 76,773 (380) 0
0 0 0 111,560
490,045 75,950 (414,095) 0
0 0 0 101,131
0 0 0 0
5,855,869 4.799,979 ( 1,055.890) 293.152
(534,960) 1,005,391 1,540,351 (123,641)
546,660 464,020 (82,640) 275,718
(14,000) 0 14,000 0
0 0 0 0
2.300 2.303 3 28,560
534,960 466.323 (68.637) 304.278
EXCESS OF REVENUES OVER (UNDER)
EXPENDITURES
OTHER FINANCING SOURCES (USES):
Operating Tninsfers In
Operating Transfers Out
Bond Proceeds
Proceeds from Sale of Property
Total Other Financing Sources (Uses)
EXCESS OF REVENUES AND OTHER
SOURCES OVER (UNDER) EXPENDITURES
AND OTHER USES $
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FUND BALANCE - January 1
1,471,714
1,846,747
S 1.471.714
$ 180,637
RESIDUAL EQUITY TRANSFER
(870,038)
FUND BALANCE - Deccmber 31
S 2.448.423
The notcs to thc financial statements are an integral part of this statcmcnl.
n
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155,532
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447,263
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1.058,638
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$ 1.661.433
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Funds Debt Service Funds (Memorandum Only)
..-, Over Over Over
(Under) (Undcr) (Undcr)
L.J Budget Budget Actual Budgct Budget Actual Budget
....., S (201) S 1,082,484 S 1,170,086 S 87,602 S 4,000,885 S 3,988,040 S (12,845)
....J 0 1,122,155 3,299,872 2,177,717 1,122,155 3,299,872 2,177,717
0 0 0 0 627,615 694,809 67,194
. , 10,007 171,626 171,530 (96) ] ,070,302 1,064,773 (5,529)
(30,686) 0 0 0 722,816 1,055,77] 332,955
....J 0 0 0 0 41,300 48,923 7,623
120,]68 295,880 635,771 339,891 577,492 1,199,240 621.748
--, 99,288 2,672,145 5,277,259 2,605,114 8,162,565 11,351,428 3,188,863
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....., 0 0 0 0 ] ,599,627 1,551,410 (48,217)
0 0 0 0 1,598,069 1,528,282 (69,787)
L.J (9,248) 0 0 0 1,527,327 1,076,607 (450,720)
0 0 0 0 170,017 101,039 (68,978)
~ 0 0 0 0 474,092 46],13] (]2,961)
0 0 0 0 77,153 76,773 (380)
-J (9,498) 0 0 0 111,560 102,062 (9,498)
0 0 0 0 490,045 75,950 (414,095)
74,579 0 0 0 101,131 175,7]0 74,579
0 5,353,558 6,122,591 769.033 5.353,558 6.122.591 769,033
-J 55,833 5,353,558 6,122.591 769,033 11,502.579 5,148,964 (231,024 )
'\
43,455 (2,681,413) (845,332) 1,836,081 (3,340,014) 79,873 3,419,887
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....., 10,000 30,000 2,011,626 1,981,626 852,378 2,761,364 1,908,986
(50,000) 0 0 0 (14,000) (50,000) (36,000)
-J 0 0 746,701 746,701 0 746,701 746,701
(28,560) 0 0 0 30,860 2,303 (28,557)
....., (68,560) 30,000 2,758,327 2,728,327 869.238 3,460,368 2,591,130
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....., S (25,105) S (2.651.413) 1,912,995 $ 4.564.408 $(2,470,776) 3,540,241 $ 6,011.017
L.J 5,904,866 8,198,876
. 1 (58,276) 130,324
-J S 7,759,585 S 11.869.441
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CITY OF ANDOVER, MIl\'J\'ESOTA u
COMBINED STATEMENT OF REVENUES, EXPENSES AND n
CHANGES IN RETAINED EARNINGS - ALL PROPRIETARY FUNDS
Year Ended December 31, 1998 LJ
With Comparative Totals for the Year Ended December 31, 1997
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Totals LJ
Internal (Memorandum Only)
Enterprise Service 1998 1997 H
OPERATING REVENUES: u
User Charges $ 1,738,249 $ 359,302 $ 2,097,551 $ 1,865,190
Meters 65,122 0 65,122 37,180 n
Permit Fees 18,975 0 18,975 12,082 u
Penalties 29,694 0 29,694 24,314
Other 4,671 1,895 6,566 454 n
Total Operating Revenues 1,856,711 361,197 2,217,908 1,939,220
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OPERATING EXPENSES:
Personal Services 427,512 126,921 554,433 448,357 "'"
Supplies 65,735 128,674 194,409 225,089 w
Other Services and Charges 123,991 67,815 191,806 258,948
Disposal Charges 542,883 0 542,883 518,571 n
Depreciation 617,789 0 617,789 603,269
Total Operating Expenses 1,777,910 323,410 2,101,320 2,054,234 LJ
, OPERATING INCOME (LOSS) 78,801 37,787 116,588 (115,014) ,..,
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NON-OPERATING REVENUES:
Investment Income 139,297 11,394 150,691 92,638 ~
INCOME (LOSS) BEFORE OPERATING w
TRANSFERS 218,098 49,181 267,279 (22,326) n
Operating Transfer In 30,500 0 30,500 6,000 LJ
Operating Transfer Out (396,718) 0 (396,718) (141,000)
Total Operating Transfers (366,218) 0 (366,218) ( 135,000) n
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NET INCOME (LOSS) (148,120) 49,181 (98,939) (157,326)
M
Add: Depreciation Charged Against
Contributed Capital 475,181 0 475,181 475,180 L.J
RETAINED EARNINGS - January 1 2,163,269 105,436 2,268,705 1,950,851 ,....,
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RESIDUAL EQUITY TRANSFER (106,900) (5,000) (111,900) 0
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RETAINED EARNINGS - December 31 $ 2,383.430 $ 149,617 $ 2,533,047 $ 2.268,705
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The notes to the fin~ncial statements are an integral part of this statement. LJ
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CITY OF ANDOVER, MINNESOTA
~
....J COMBINED STATEMENT OF CASH FLOWS -
ALL PROPRIETARY FUND TYPES
~ Year Ended December 31, 1998
With Comparative Totals for the Year Ended December 31,1997
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..., Totals
L.J Internal (Memorandum Only)
Enterprise Service 1998 1997
..., CASH FLOWS FROM OPERATING ACTIVITIES:
L.J Operating Income (Loss) $ 78,801 $ 37,787 $ 116,588 $ (I 15,014)
Adjustments to Reconcile Operating Income to
...., Net Cash Provided (Used) by Operating Activities:
Depreciation 617,789 0 617,789 603,269
c.J Change in Current Assets and Liabilities:
-'1 Decrease in Special Assessments 10,371 0 10,371 901
(Increase) in Accounts Receivable (64,618) (231) (64,849) 203,718
'-J (Increase) Decrease in Due From Other
Government Units 10,268 0 10,268 2,415
..., (Increase) Decrease in Inventory (1,475) (I ,620) (3,095) 3,004
....J (Increase) Decrease in Prepaid Items 7,837 465 8,302 2,885
Increase (Decrease) in Accounts Payable (4,452) 4,288 (164) (8,302)
...., Increase in Accrued Items (6,868) (3,022) (9,890) 12,656
....J (Decrease) in Due to Other Governmental Units (150) 0 (150) (2,004 )
(Decrease) in Deferred Revenue (1,498) 0 (1,498) (900)
~ Total Adjustments 567,204 (120) 567,084 817,642
,
....J Net Cash Provided by Operating Activities 646,005 37,667 683,672 702,628
....., CASH FLOWS FROM NONCAPITAL
....J FINANCING ACTIVITIES:
Transfers From Other Funds 30,500 0 30,500 6,000
..., Transfers To Other Funds (503,618) (5,000) (508,618) (141,000)
....J Net Cash Used by Noncapital F1nancing Activities (473,118) (5,000) (478,118) ( 135,000)
......, CASH FLOWS FROM CAPITAL AND
RELATED FINANCING ACTIVITIES:
c..J Acquisition of Fixed Assets (120,501) 0 (120,501) (101,528)
...., CASH FLOWS FROM INVESTING ACTIVITIES:
L.J Investment Income 111,316 7,633 J 18,949 66,890
~~ NET INCREASE IN CASH AND CASH EQUIVALENTS 163,702 40,300 204,002 532,990
L.J
CASH AND CASH EQUIVALENTS, BEGINNING OF YEAR 1,528,053 98,242 1,626,295 1,093,305
,
CASH AND CASH EQUIVALENTS, END OF YEAR $ 1,691,755 $ 138,542 S 1,830,297 $ 1,626,295
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The notes 10 the financial SlJlements are an integral part of lhis statement.
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CITY OF ANDOVER, MINNESOTA
NOTES TO THE FINANCIAL STATEMENTS
Year Ended December 31, 1998
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
'A. Accounting Policies of the City
The accounting policies of the City conform to generally accepted accounting principles as
applicable to govermnents. With respect to proprietary activities, the City has applied all
applicable Govermnental Accounting Statement Board (GASB) pronouncements as well as
Financial Accounting Standards Board (FASB) pronouncements and Accounting Principles
Board (APB) Opinions issued on or before November 30, 1989 unless those pronouncements
conflict with or contradict GASB pronouncements. In accordance with GASB Statement
No. 20, the City has elected to apply only GASB pronouncements issued after November 30,
1989.
B. Financial Reporting Entitv
In accordance with GASB Statement No. 14, The Financial Reporting Entity, the financial
statements present the City and its component units. The City includes all funds, account
groups, organizations, institutions, agencies, departments and offices that are not legally
separate from such. Component units are legally separate organizations for which the elected
officials of the City are financially accountable and are included within the general purpose
financial statements of the City because of the significance of their operational or financial
relationships with the City.
The City is considered financially accountable for a component unit if it appoints a voting
majority of the Organization's governing body and it is able to impose its will on the
Organization by significantly influencing the programs, projects, activities, or level of
services performed Dr provided by the Organization, or there is a f>otential for the
Organization to provide specific financial benefits to, or impose specific financial burdens
on, the City.
As a result of applying the component unit definition criteria above, it'has been determined
the City has one blended component unit.
Blended Component Unit - The Andover Economic Development Authority (EDA) is a legal
entity separate from the City, Although legally separate, the EDA is reported as if it were
part of the primary govermnent because its governing bDdy is substantively the same as the
governing body of the primary govermnent.
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CITY OF ANDOVER, MINNESOTA
NOTES TO THE FINANCIAL STATEMENTS
Year Ended December 31, 1998
(Continued)
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NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
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C. Fund Accounting
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The accounts of the City are organized on the basis offunds and account groups, each of
which is considered a separate accounting entity. The operations of each fund are accounted
for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund
equity, revenues and expenditures or expenses, as appropriate. Government resources are
allocated and accounted for in individual funds based upon the purposes for which they are to
be spent and the means by which spending activities are controlled. The various funds are
grouped, in the financial statements in this report, into eight generic fund types and three
broad,fund categories, described below. '
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Governmental Funds
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The General Fund is the general operating fund of the City. It is used to account for all
financial resources except those required to be accounted for in another fund.
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Special Revenue Funds are used to account for the proceeds of specific revenue sources
(other than expendable trusts or major capital projects) that are legally restricted to
expenditures for specified purposes.
Debt Service Funds are used to account for the accumulation of resources for, and the
payment of, general long-term debt principal, interest and related costs.
Capital Proiects Funds are used to ,account for financial resources to be used for the
acquisition or construction of major capital facilities (other than those financed by
proprietary funds).
....,
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Proprietary Funds
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Enterprise Funds are used to account for operations (a) that are financed and operated in a
manner similar to private business enterprises--where the intent of the governing body is that
the costs (expenses, including depreciation) of providing gODds or services to the general
public on a continuing basis be financed or recovered primarily through user charges; or (b)
where the governing body has decided that the periodic determination of revenues earned,
expenses incurred, or net income is appropriate for capital maintenance, public policy,
management control, accountability, or other purposes, The City maintains Water and Sewer
Enterprise Funds,
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CITY OF ANDOVER, MINNESOTA
NOTES TO THE FINANCIAL STATEMENTS
Year Ended December 31, 1998
(Continued)
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NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
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C. Fund Accounting (Continued)
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Internal Service Funds - Internal service funds are used to account for the financing of goods
or services provided by one department or agency to other departments or agencies of the
City. The City's Central Equipment Maintenance Fund is used to account for the City's
Equipment Operations to all City departments on a cost reimbursement basis.
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Fiduciary Funds
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Expendable Trust Funds are used to account for assets held by the government in a trustee
capacity, Both principal and earnings may be spent for the trust's intended purpose.
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Agencv Funds are used to account for assets held by the City as an agent for individuals,
private organizations, other governments and/or other funds. The City's Agency Fund is
custodial in nature and does not involve measurement of results of operations.
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D. Measurement Focus. Fixed Assets and Long-Term Liabilities
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The accounting and reporting treatment applied to the fixed assets and long-term liabilities
associated with a fund are determined by its measurement focus, All govenunental funds are
accounted for on a spending or "financial flow" measurement focus. This means that only
current assets and current liabilities are generally included on their balance sheets, Their
reported fund balance (net current assets) is considered a measure of available spendable
resources. Governmental fund operating statements present increases (revenues and other
financing sources) and decreases (expenditures and other financing uses) in net current
assets. Accordingly, they are said to present a summary of sources and uses of available
spendable resources during a period.
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Fixed assets used in govenunental fund type operations (general fixed assets) are accounted
for in the General Fixed Assets Account Group, rather than in governmental funds. Public
domain ("infrastructure") general fixed assets--which are certain improvements other than
buildings, including roads, curbs and gutters, streets and sidewalks, drainage systems, and
lighting systems--are not capitalized by the City. No depreciation has been provided on
general fixed assets.
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All fixed assets are valued at their historical cost or estimated historical cost if actual cost is
not available. Donated fixed assets are valued at their estimatcd fair value on the date
donated,
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CITY OF ANDOVER, MINNESOTA
NOTES TO THE FINANCIAL STATEMENTS
Year Ended December 31, 1998
(Continued)
....,
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NOTE I - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
...,
D. Measurement Focus. Fixed Assets and Long-Term Liabilities (Continued)
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Long-tenll liabilities expected to be financed from governmental funds are accounted for in
the General Long-Tern1 Debt Account Group, not in the governmental funds,
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The two account groups are not "funds". They are concerned only with the measurement of
financial position. They are not involved with measurement of results of operations.
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Because oftheir spending measurement focus, expenditure recognition for governmental
fund types is limited to exclude amounts represented by non-current liabilities. Since they do
not affect net current assets, such long-term amounts are not recognized as governmental
fund type expenditures or fund liabilities. They are instead reported as liabilities in the
General Long-Term Debt Account Group.
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All proprietary funds are accounted for on a flow of economic resources measurement focus.
This means that all assets and all liabilities (whether current or non-current) associated with
the fund's activity are included on the balance sheet. Proprietary fund type operating
statements present increases (revenues) and decreases (expenses) in net total assets.
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Depreciation of all exhaustible fixed assets used by proprietary funds is charged as an
expense against operations. Accumulated depreciation is reported on the proprietary fund
balance sheet. Depreciation has been provided over the assets' estimated useful lives using
the straight-line method.
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Estimated useful lives are as follows:
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Buildings and Improvements
Equipment
5-50 Years
5-20 Years
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E, Basis of Accounting
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Basis of accounting refers to when revenues and expenditures or expenses are recognized in
the accounts and reported in the financial statements. Basis of accounting relates to the
timing of the measurement made, regardless of the measurement focus applied.
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All governmental funds are accounted for using the modified accrual basis of accounting, in
which revenues are recognized when they become measurable and available as net current
assets,
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CITY OF ANDOVER, MINNESOTA
NOTES TO THE FINANCIAL STATEMENTS
Year Ended December 3 I, 1998
(Continued)
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NOTE I - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
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E. Basis of Accounting (Continued)
The City considers property taxes as available if they are collected within 60 days after year
end, A one-year availability period is used for revenue recognition for all other
governmental fund revenues. Expenditures are recorded when the related fund liability is
incurred. Principal and interest on general long-term debt are recorded as fund liabilities
when due or when amounts have been accumulated in the debt service fund for payments to
be made early in the following year.
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Major revenues that are susceptible to accrual include property taxes, intergovernmental
revenues, charges for services, and interest on investments. Major revenues that are not
susceptible to accrual include licenses and permits, fees and miscellaneous revenues; such
revenues are recorded only as received because they are not measurable until collected.
,...,
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Expenditures are generally recognized under the modified accrual basis of accounting when
the related fund liabilities are incurred. Exceptions to this rule include sick pay and principal
and interest on general long-term debt, which are recognized when due.
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All proprietary funds are accounted for using the accrual basis of accounting; revenues are
recognized when they are earned and expenses are recognized when they are incurred.
Unbilled utility service receivables are recorded at year end.
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The City reports deferred revenue on the combined balance sheet. Deferred revenues arise
when a potential revenue does nDt meet both the "measurable" and "available" criteria for
recognition in the current period, Deferred revenues also arise when resources are received
by the City before it has a legal claim to them, or when grant monies are received prior to the
incurrence of qualifying expenditures. In subsequent years, when both revenue recognition
criteria are met, or when the City has a legal claim to the resources, the liability for deferred
revenue is removed from the combined balance sheet and the reyenue is recognized.
F. Budgetarv Accounting
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Budgets are adopted on a basis consistent with generally accepted accounting principles.
Annual appropriated budgets are adopted for the general fund, special revenue funds, and
debt service funds and a separate budget report is issued at the beginning of each year.
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Budgeted amounts are as originally adopted or as amended by the City Council. Such
amendments were not material. Encumbrances are not used by the City, Budgeted
expenditure appropriations lapse at year end.
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CITY OF ANDOVER, MINNESOTA
NOTES TO THE FINANCIAL STATEMENTS
Year Ended December 31, 1998
(Continued)
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NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
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F. Budgetary Accounting (Continued)
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The City foIlows these procedures in establishing the budgetary data reflected in the financial
statements:
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1. The City Administrator submits to the City Council a proposed operating budget for the
fiscal year commencing the foIlowing January I. The budget includes proposed
expenditures and the means of financing them.
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2. Public hearings are conducted t~ obtain taxpayer comments.
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3, The budget is legaIly enacted through City Council action.
4, Expenditures may legally exceed budgeted appropriations at the fund level through City
Council action. Also, the City Council may authorize transfers of budgeted amounts
between departments within any fund.
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,5. Fonnal budgetary integration is employed as a management control device during the
year for the general fund, special revenue funds and debt service funds. Budgetary
control for capital projects funds is accomplished through the use of project controls.
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6. The legal level of budgetary control is at the department level for the General Fund and at
the fund level for the special revenue and debt service funds, Also inherent in this
controIling function is the management philosophy that the existence of a particular item
or appropriation in the approved budget does not automatically mean that it will be spent.
The budget process has flexibility in that, where need has been properly demonstrated, an
adjustment can be made within the department budget by the City Administrator or
between departments by the City Council.
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G, Encumbrances
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Encumbrances outstanding at year-end expire and outstanding purchase orders are cancelled
and not reported in the financial statements.
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H. Cash and Investments (Including Cash Eouiv:lIents) (See Note 3)
,
Cash b:llances from all funds are combined and invested to the exlent available in authorized
investments, Eamings from sllch investments are allocated to the respective funds on the
basis of applicable cash balance participation by each fund,
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CITY OF ANDOVER, MINNESOTA
NOTES TO THE FINANCIAL STATEMENTS
Year Ended December 31,1998
(Continued)
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NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
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H. Cash and Investments (Including Cash Equivalents) (See Note 3) (Continued)
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The City has implemented Governmental Accounting Standards Board (GASB) Statement
No. 31 whereby investments are reported at fair value as of December 31, 1998. Money
market investments such as commercial paper that have a remaining maturity at time of
purchase of one year or less are recorded at amortized cost.
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For purposes ofthe Statement of Cash Flows of proprietary fund types, cash equivalents are
defined as short-term, highly liquid investments that are both:
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a. readily convertible to known amounts of cash, or
b. so near their maturity that they present insignificant risk of changes in value because
of changes in interest rates.
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The City's policy considers cash equivalents to be those that meet the above criteria and have
original maturities of three months or less.
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I. Taxes Receivable
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Delinquent taxes receivable represent the past six years of uncollected tax levies. '
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J. Special Assessments
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Special assessments represent the financing for public improvements paid for by benefiting
property owners. These assessments are recorded as receivables upon certification to the
county or upon completion of the project costs and passage ofa Council resolution with the
actual certification taking place subsequent to year-end. The corresponding revenue from the
delinquent (unremitted) and deferred (certified but not yet levied) special assessments
receivable is deferred until the year in which it becomes available (collected within 60 days
of year-end).
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K. Inventories
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The inventories of the General Fund and the Proprietary Funds are stated at cost on the first-
in, first-out basis. The General Fund accounts for inventory using the consumption method.
General Fund inventory consists of signs and miscellaneous other items, Proprietary Funds
inventory consists of water meters, miscellaneous parts and other items,
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L. Deferred Revenue
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Deferred revenue represents delinquent taxes, deferred and delinquent assessments, loans
receivable and other unearned grants in all funds, This revenue is deferred until it is
measurable and available as net current assets,
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CITY OF ANDOVER, MINNESOTA
NOTES TO THE FINANCIAL STATEMENTS
Year Ended December 31, 1998
(Continued)
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NOTE I - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
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M. Compensated Absences
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City employees earn vacation and sick pay accruing each payroll period. Unused vacation
can be accrued by the employees up to a maximum of200 hours as of the anniversary date of
the individual's employment with the City, In the governmental fund types, the liability for
vacation pay is recognized in the General Fund to the extent it is expected to be paid from
expendable available financial resources. The remaining liability is recorded in the General
Long-Term Debt Account Group. Proprietary fund types expense vacation pay as it accrues,
with the liability being recorded in the respective fund.
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Employees can also accrue an unlimited amount of unused sick leave. Employees with two
or more years of service are entitled to receive severance pay equal to a percentage of unused
sick pay ranging from 20-50 percent based on years of service, up to a maximum of 400
hours. The liability for severance pay is accounted for the same as accrued vacation pay.
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N. Revenues, Expenditures and Expenses
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I. Revenues
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Property taxes are recognized as revenue when measurable and available.
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Intergovernmental revenues are repDrted under the legal and contractual requirements of
the individual programs.
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Licenses and permits, charges for services, fines and forfeitures, and miscellaneous
revenues, except investment earnings, are recorded as revenues when received in cash
because they are generally not measurable until then. Investment earnings are recorded
when earned because they are measurable and available.
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2, Propertv Tax Collection Calendar
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The City levies its property tax for the subsequent year during the month of December
and it is certified to Anoka County. The property tax is recorded as revenue when it
becomes measurable and available. Anoka County is the collecting agency for the levy
and remits the collections to the City three timcs a year. Taxes not collected as of
December 31 each year are shown as delinquent taxes receivable.
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December 28 is the last day the City can certify a tax levy to the County Auditor for
collection the following ycar. Such taxes become a lien on thc following January 1.
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CITY OF ANDOVER, MINNESOTA '
NOTES TO THE FINANCIAL STATEMENTS
Year Ended December 31, 1998
(Continued)
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NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
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N. Revenues. Expenditures and Expenses (Continued)
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2. Property Tax Collection Calendar (Continued)
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The County Auditor makes up the tax list for all taxable property in the City, applying the
applicable tax rate to the tax capacity of individual properties, to arrive at the actual tax
for each property. The County Auditor also collects all special assessments, except for
certain prepayments paid directly to the City.
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The County Auditor turns over a list oftaxes to be collected on each parcel of property to
the County Treasurer in January of each year.
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The County Treasurer collects all taxes and is required to mail copies of all personal
property tax statements by April IS, and copies of all real estate tax statements by
April 15, of each year,
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Property owners are required to pay one-half of their real estate taxes due by May 15 and
the balance by October 15.
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If taxes due May 15 are not paid on time, a penalty of3% is assessed on homesteaded
property and 7% on non-homesteaded property. An additional 1 % penalty is added each
month the taxes remain unpaid, until October 15. If the taxes due May 15 are not paid by
October 15, a 2% penalty per month is added to homesteaded property and 4% per month
to non-homesteaded property until January 1.
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If the taxes are not paid by January 1, further penalties are added. Penalties and interest
apply to both taxes and special assessments. There are some exceptions to the above
penalties, but they are not material.
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Within 30 days after the tax settlement date, the County Treasurer is required to pay 70%
of the estimated collections of taxes and special assessments to the City Treasurer. The
County Treasurer must pay the balance to the City Treasurer within 60 days after
settlement, provided that after 45 days interest accrues at the rate of 8% per annum,
,....,
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3, Expenditures
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Expenditure recognition for governmental fund types includes only amounts represented
by current liabilities. Since noncurrent liabilities do not affect net current assets, they are
not recognized as governmental fund expenditures or fund liabilities. They are reported
as liabilities in the General Long-Ternl Debt Account Group,
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CITY OF ANDOVER, MINNESOTA
NOTES TO THE FINANCIAL STATEMENTS
Year Ended December 31, 1998
(Continued)
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NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
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N, Revenues. Expenditures and Expenses (Continued)
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4. Expenses
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Proprietary fund types recognize expenses when they are incurred.
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O. Interfund Transactions
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Quasi-external transactions are accounted for as revenues, expenditures or expenses.
Transactions that constitute reimbursements to a fund for expenditures or expenses initially
made from it that are properly applicable to another fund are recorded as expenditures or
expenses in the reimbursing fund and as a reduction of expenditures or expenses in the fund
that is reimbursed.
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All other interfund transactions, except quasi-external and reimbursements, are reported as
transfers, Nonrecurring or nonroutine permanent transfers of equity are reported as residual
equity transfers. All other interfund transfers are reported as operating transfers.
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P. Comparative Data
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Comparative total data for the prior year have been presented in the accompanying financial
statements in order to provide an understanding of changes in the City's financial pDsition
and operations.
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Comparative data have been adjusted to reflect reclassifications of accounts for comparative
purposes,
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Q. Total Columns on General Pumose Statements
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Total columns on the general purpose financial statements are captioned "memorandum
only" to indicate that they are presented only to facilitate financial analysis, Data in these
columns do not present financial position, results of operations, or changes in cash flows in
confomlity with generally accepted accounting principles, Interfund eliminations have not
been made in the aggregation of this data.
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R. Reclassi fications
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Certain 1997 amounts have bcen reclassified to confonn to the presentation used in the 1998
financial statements. Such reclassifications had no effect on net operating results ortotal
fund equity as previously reported.
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CITY OF ANDOVER, MINNESOTA
NOTES TO THE FINANCIAL STATEMENTS
Year Ended December 31, 1998
(Continued)
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NOTE 2 - STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY
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A. Fund Deficits
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The following funds had deficit fund balances at December 31,1998:
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Debt Service Funds -
G.O. Improvement Bonds of 1989
Capital Projects Funds -
Storm Sewer Project
Unfinanced Projects
State Aid Revolving Projects
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$ 11,115
101,680
435,661
387,494
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These deficits will be eliminated by transfers from other funds, collections of property tax
levies or proceeds from bond issues.
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B. Expenditures in Excess of Appropriations
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Expenditures exceeded appropriations in the following funds for the year ended
December 31, 1998:
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Special Revenue Fund:
Septic Disposal Fund
Capital Equipment Reserve
Oak Wilt Suppression
Appropriations
Expenditures
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$ 0
97,631
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$ 700
174,712
14,511
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NOTE 3 - DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS
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A, Assets
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I. Cash and Investments (Including Cash Equivalents)
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Cash balances of the City's funds are combined (pooled) and invested to the extent
available in various investments authorized by Minnesota Statutes. Each fund's portion
of this pool (or pools) is displayed on the financial statements as "cash and investments
(including cash equivalents)," For purposes of identifying risk of investing public funds,
the balances and related restrictions are summarized below:
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a, Deposits - Minnesota Statutes require that all deposits with financial institutions must
be collateralized in an amount equal 10 110% of deposits in excess Df FDIC
II1surancc.
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CITY OF ANDOVER, MINNESOTA
NOTES TO THE FINANCIAL STATEMENTS
Year Ended December 31, 1998
(Continued)
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NOTE 3 - DET AlLED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
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A. Assets (Continued)
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I. Cash and Investments (Including Cash Equivalents) (Continued)
a, Deposits - (Continued)
Category 1 includes deposits covered by Federal Depository Insurance (FDIC) and
those deposits collateralized with securities held by the City or by its agent in the
City's name.
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Category
2
3
Bank
Balance
Carrying
Amount
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Bank Accounts $ 153,400 $ 0 $ 0 $ 153,400
$ 378.896
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b. Investments - Minnesota Statutes authorize the City to invest in obligations of the
U.S. Treasury, agencies and instrumentalities, shares of investment companies whose
only investments are in the forementioned securities, obligations of the State of
Minnesota or its municipalities, bankers' acceptances, future contracts, repurchase
and reverse repurchase agreements, and commercial paper of the highest quality with
a maturity of no longer than 270 days. Investments held by the City at year end
classified as to credit risk are as follows:
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Category 1 - Insured or registered, or securities held by the City's agent in the City's
name,
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Category 2 - Uninsured and unregistered, with securities held by the counterparty's
trust department or agent in the City's name,
Category 3 - Uninsured and unregistered, with securities held by the counterparty, or
by its trust department or agent but not in the City's name.
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CITY OF ANDOVER, MINNESOTA
NOTES TO THE FINANCIAL STATEMENTS
Year Ended December 31, 1998
(Continued)
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NOTE 3 - DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
A. Assets (Continued)
1. Cash and Investments (Including Cash Eouivalents) (Continued)
b, Investments - (Continued)
Category
2
Negotiable CD's
State and Local
Government Securities
U.S. Government
Securities
Commercial Paper
$ 1,533,140
795,785
8,310,558
4,174,178
$ 0
$ 0
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Total Investments
$ 14.813,661 $ 0 $ 0
Minnesota Municipal
Investment Pool
Open End Mutual Fund
Total Deposits
(Note 3 A,I.a.)
Petty Cash
Total Cash and
Investments
(Including Cash
Equivalents)
Classified on the Balance Sheet as fDHows:
Cash and Investments (Including Cash Equivalents)
Accrued Interest
Total
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3
Fair Value
and
Carrying
Amount
$ 1,533,140
795,785
8,310,558
4,174,178
14,813,661
1,411,072
329,226
378,896
650
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S 16,933,505
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S 16,238,298
695,207
S 16,933.505
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During the year ended December 31, 1998, the City had investment revenue of
$ 1,090,124,
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CITY OF ANDOVER, MINNESOTA '
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NOTES TO THE FINANCIAL STATEMENTS
YearEndedDecember31,1998
(Continued)
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NOTE 3 - DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
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A. Assets (Continued)
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2. Deferred Compensation Plan
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In accordance with the requirements of Governmental Accounting Standards Board
(GASB) Statement No. 32, the deferred compensation plan has been eliminated from the
City's financial report. The assets and income of the plan are held in trust for the
exclusive benefit of participants and their beneficiaries and are managed by trustees other
than the City. The City has detennined no further fiduciary relationship exists with the
IRC Section 457 plan.
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3. Flexible Benefit Plan
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The City offers a flexible benefit plan, The plan is a "cafeteria plan" under S 125 of the
Internal Revenue Code. All employees who meet the eligibility requirements may
participate in the plan. To be eligible, an employee must be regularly scheduled to work
30 hours per week.
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Eligible employees can elect to participate by contributing pre-tax dollars withheld from
payroll checks to the plan for health and dental care, dependent care, and other qualifying
insurance benefits. Payments are made from the plan to participating employees upon
submitting a request for reimbursement of eligible expenses actually incurred by the
participant.
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All assets of the plan are held by the City. The plan is administered by the City for child
care, out-of-pocket medical expense reimbursements and qualifying insurance premiums.
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All plan property and income attributable to that property is solely the property of the
City, subject to the claims of the City's general creditors. Participants' rights under the
plan are equal to those of general creditors of the City in an amount equal to the eligible
health care and dependent care expenses incurred by the participants, The City believes
that it is unlikely that it will use the assets to satisfy the claims of general creditors in the
future.
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CITY OF ANDOVER, MINNESOTA
NOTES TO THE FINANCIAL STATEMENTS
Year Ended Decembcr31, 1998
(Continued)
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NOTE 3 - DET AlLED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
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A. Assets (Continued)
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4, Fixed Assets
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A summary of changes in the General Fixed Assets Account Group follows:
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Balance Balance
1-1-98 Additions Disposals 12-31-98
Land $ 3,970,750 $ 0 $ 0 $ 3,970,750
Buildings and
Improvements 2,926,451 189,294 (445) 3,115,300
Furniture and Equipment 745,265 159,245 (25,309) 879,201
Machinery and Equipment 3,799,998 67,910 (28,000) 3,839,908
Total General
Fixed Assets $ 11.442.464 $ 416.449 $ (53,754) $ 11,805.159
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A summary of proprietary fund type fixed assets at December 31, 1998 is as follows:
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Water Sewer Total
Furniture and Equipment $ 681,699 $ 168,111 $ 849,810
Machincry 952,071 19,465 971,536
Collection and Distribution
System 11,382,482 15,585,500 26,967,982
Accumulated Depreciation (2,510,603) (3,390,862) (5,901,465)
Net Fixed Asscts $ 10.505.649 $ 12.382.214 $ 22,887.863
5. Loans Receivable
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As part of a development agreement entered into with a private developer in May, 1989,
the City received a promissory note for $ 243,520. The note is to reimburse the City for
the fiscal disparities' contributions the City lost due to the establishment of a tax
increment financing district for the development project. The note bears an interest rate
of5,50% and calls for 180 equal monthly payments to be made to the City through
August, 2003, At December 31, 1998, the remaining principal due of $ 116,023 is offset
by deferred revenue as it is not available to finance current activities,
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CITY OF ANDOVER, MINNESOTA
NOTES TO THE FINANCIAL STATEMENTS
Year Ended December 31, 1998
(Continued)
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NOTE 3 - DETAILED NOTES ON ALL FUI\TJ)S AND ACCOUNT GROUPS (Continued)
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B. Liabilities
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1. Defined Benefit Pension Plans - Statewide
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a. Plan DescriptiDn
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All full-time and certain part-time employees of the City of Andover are covered by
defined benefit plans administered by the Public Employees Retirement Association
of Minnesota (PERA). PERA administers the Public Employees Retirement Fund
(PERF) and the Public Employees Police and Fire Fund (PEPFF) which are cost-
sharing, multiple-employer retirement plans. These plans are established and
administered in accordance with Minnesota Statutes, Chapters 353 and 356,
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PERF members belong to either the Coordinated Plan or the Basic Plan, Coordinated
Plan members are covered by Social Security and Basic Plan members are not. All
new members must participate in the Coordinated Plan. All police officers, fire-
fighters and peace officers who qualify for membership by statute are covered by the
PEPFF.
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PERA provides retirement benefits as well as disability benefits to members, and
benefits to survivors upon death of eligible members, Benefits are established by
State Statute, and vest after three years of credited service. The defined retirement
benefits are based on a member's highest average salary for any five successive years
of allowable service, age, and years of credit at termination of service.
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Two methods are used to compute benefits for PERF's Coordinated and Basic Plan
members, The retiring member receives the higher of a step-rate benefit accrual
fom1Ula (Method I) or a level accrual formula (Method 2), Under Method I, the
annuity accrual rate for a Basic Plan member who retired before July 1, 1997 is 2
percent of average salary for each of the first 10 years of service and 2.5 percent for
each remaining year. The annuity accrual rate for Basic members who retire on or
after July I, 1997 is 2,2 percent of average salary for each of the first 10 years of
service and 2.7 percent for each remaining year. For a Coordinated Plan member
who retired before July 1,1997, the annuity accrual rate is 1 percent of average salary
for each of the first 10 years and 1.5 percent for each remaining year. For
Coordinated members who retire on or after July 1, 1997, the annuity accrual rates
increase by 0,2 percent (to 1.2 percent of average salary for each of the first 10 years
and 1,7 percent for each remaining year). Under Method 2, the annuity accrual rate is
2.5 percent of average salary for Basic Plan members and 1.5 percent for Coordinated
Plan members who retired before July I, 1997. Annuity accrual rates increase 0.2
percent for members who retire on or after July I, 1997, For PEPFF members, the
annuity accrual rate is 2,65 percent for each year of service for members retiring
before July 1,1997, Effective July I, 1997, the annuity accrual rate is increased to
3.0 percent. For all PEPFF members and for PERF members whose annuity is
calculated using Method 1, a full annuity is available when age pIllS years of service
equal 90, A reduced retirement annuity is also available to eligiblc members seeking
early retirement.
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CITY OF ANDOVER, MINNESOTA
NOTES TO THE FINANCIAL STATEMENTS
Year Ended December 31,1998
(Continued)
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NOTE 3 - DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
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B. Liabilities (Continued)
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1. Defined Benefit Pension Plans - Statewide (Continued)
"
a. Plan Description (Continued)
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There are different types of annuities available to members upon retirement. A
normal annuity is a lifetime annuity that ceases upon the death of the retiree--no
survivor annuity is payable. There are also various types of joint and survivor
annuity options available which will reduce the monthly normal annuity amount,
because the annuity is payable over joint lives, Members may also leave their
contributions in the fund upon termination of public service in order to qualify for a
deferred annuity at retirement age. Refunds of contributions are available at any time
to members who leave public service, but before retirement benefits begin.
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The benefit provisions stated in the previous paragraphs of this section are current
provisions and apply to active plan participants. Vested, terminated employees who
are entitled to benefits but are not receiving them yet are bound by the provisions in
effect at the time they last terminated their public service.
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PERA issues a publicly available financial report that includes financial statements
and required supplemental)' information for PERF and PEPFF. That report may be
obtained by writing to PERA, 514 St. Peter Street #200, St. Paul, Minnesota, 55102
or by calling (651) 296-7460 or 1-800-652-9026.
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b. Funding Policy
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Minnesota Statutes Chapter 353 sets the rates for employer and employee
contributions, These statutes are established and amended by the state legislature.
The City makes annual contributions to the pension plans equal to the amount
required by state statutes. PERF Basic Plan members and Coordinated Plan members
are required to contribute 8.75 percent and 4.75 percent, respectively, of their annual
covered salary, PEPFF members are required to contribute 7.60 percent of their
annual covered salary. The City of Andover is required to contribute the following
percentages of annual covered payroll: 11.43 percent for Basic Plan PERF members,
5,18 percent for Coordinat~d Plan PERF members, and 11.40 percent for PEPFF
members. The City's contributions to the Public Employees Retirement Fund for the
years ended December 30, 1998, 1997, and 1996 were 5; 89,513, 5; 67,050, and
S 58,310, respectively. The City's contributions to the Public Employees Police and
Fire Fund for the years ended December 31, 1998, 1997, and 1996 were 5; 5,950,
5; 5,453, and 5; 5,052, respectively, The City's contributions were equal to the
contractually required contributions fDr each year as set by state statute.
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CITY OF ANDOVER, MINNESOTA
NOTES TO THE FINANCIAL STATEMENTS
Year Ended December 31, 1998
(Continued)
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NOTE 3 - DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
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B. Liabilities (Continued)
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2. Defined Contribution Lump Sum Service Pension Plan - Volunteer Firefighters Relief
Association
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a. Plan Description
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Members ofthe City's volunteer fire department are members of the Andover Fire
Fighters' Relief Association. The Association is a single-employer defined
contribution plan that was established in 1979 and operates under the provisions of
Minnesota Statutes S 69 and 424A, as amended. It is governed by a Board consisting
of six officers and trustees elected by the members of the Association for three-year
terms. The City Mayor, City Clerk, and Fire Chief are ex-officio members of the
Board of Trustees. The payroll for City employees who are members of the
Association for the year ended December 31, 1998 was $ 101,323. The City's total
payroll was $ 1,788,301.
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For financial reporting purposes, the Association's financial statements are not
included in the City of Andover's financial statements because the Association is not
a component unit of the City.
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b. Pension Benefits
.....,
Minnesota Statutes Chapters 424 and 424A authorize pension benefits for volunteer
fire relief associations, A firefighter who completes at least 20 years as an active
member of the municipal fire department to which the Association is assDciated, and
has been a member of the Relief Association for at least 10 years prior to retirement
after age 50, is entitled to a service pension upon retirement.
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The service pension prescribed by the Association's bylaws is a lump sum settlement
equal to the anlOunt in the individual member's account at the time of retirement. The
individual member accounts are credited with an equal share of: any fire state-aid
received by the Association, any municipal cDntributions tD the Association, and any
other assets of the Association's Special Pension Fund,
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The bylaws of the Association also provide for a reduced service pension for a
retiring member who has completed fewer than 20 years of service. The reduced
pension, available to members with 10 years of service, shall be equal to 60% of the
pension as prescribed by the bylaws, This percentage increases 4% per year so that at
20 years of service, the full amount prescribed is paid,
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CITY OF ANDOVER, MINNESOTA
NOTES TO THE FINANCIAL STATEMENTS
Year Ended December 31, 1998
(Continued)
NOTE 3 - DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
B. Liabilities (Continued)
2. Defined Contribution Lump Sum Service Pension Plan - Volunteer Firefighters Relief
Association (Continued)
b. Pension Benefits (Continued)
A member of the Association who has completed 20 or more years of active service
with the fire department prior to reaching age 50, has the right to retire from the
department without forfeiting the right to a service pension. The member shall be
placed on the deferred pensibn roll. Upon reaching age 50, the member may apply
for the standard service pension as described above. The Association shall pay
interest on the deferred service pension during the period of deferral. The interest
rate will be compounded annually, at the rate actually earned on the assets of the
Special Pension Fund, not to exceed 5% per year.
An active member of the Association who becomes disabled to the extent that a
physician shall certify that such disability will permanently prevent the member from
performing his duties in the Andover Fire Department, is entitled to a disability
pension equal to the balance in the member's account after 100 days of disability. If a
member who has received such a disability pension should subsequently recover and
return to active duty in the Andover Fire Department, any amount paid to him as a
disability pension shall be deducted from his service pension accrued at the time of
such disability.
Upon the death of any member of the Association who is in 'good standing at the time
of death, the Association shall pay the member's spouse, children, or estate the
balance of the member's account at the date of payment.
The City of Andover has the power to levy property taxes at the direction and for the
benefit of the Association, and passes through state aids allocated to the plan, in
accordance with enabling state statutes.
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c. Contributions Required and Contributions Made
The City's contributions under the plan, detemlined by the Association's Board of
Trustees and ratified by the City Council in accordance with enabling state statutes is
S 750 per member pcr year.
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CITY OF ANDOVER, MINNESOTA
NOTES TO THE FINANCIAL STATEMENTS
Year Ended December 31, 1998
(Continued)
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NOTE 3 - DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
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B. Liabilities (Continued)
.....,
2. Defined Contribution Lump Sum Service Pension Plan - Volunteer Firefighters Relief
Association (Continued)
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c, Contributions Required and Contributions Made (Continued)
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In 1998, the City contributed $ 91,580 to the Association, consisting of$ 57,830 state
aid and $ 33,750 fulfilling the City's $ 750 per member contribution obligation for the
year ended December 31, 1998. The City's contribution represents 37.7% of covered
payroll.
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3. Deferred Revenues
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DefelTed revenues at December 31, 1998 are summarized below:
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Special Debt Capital
General Revenue Service Projects Enterprise Total
Taxes Receivable -
Delinquent $ 76,608 $ 557 $ 74,551 $ 0 $ 0 $ 151,716
Special Assessments
Receivable -
Deferred 46 0 5,938,798 2,376,610 0 8,315,454
Delinquent 257 0 10,162 59,480 0 69,899
Loans Receivable 0 0 0 133,008 0 133,008
Deposits and Other 0 186,135 0 0 534 186,669
Total $ 76,911 $ 186,692 $ 6,023,511 $ 2,569,098 $ 534 $ 8,856,746
4. Long-Term Debt
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The following is a summary oflong-term debt transactions of the City for the year ended
December 31, 1998:
Balance Balance
January 1, 1998 Additions Deletions December 3 I, 1998
General Obligation Bonds $ 1,000,000 S 760,000 S 1,000,000 $ 760,000
General Obligation Revenue Bonds 2,350,000 0 35,000 2,315,000
Special Assessmcnt Bonds 18,510,000 0 3,085,000 15,425,000
Tax Incrcmcnt Bonds 8,830,000 0 335,000 8,495,000
Ccrtificatcs of Indebtedness 485,000 0 130,000 355,000
Assessmcnts on City Property 145,051 0 26,456 118,595
Compensatcd Abscnccs Payablc 156,468 22,806 0 179,274
$ 31,476,519 S 782.806 S 4,611,456 $ 27.647,869
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CITY OF ANDOVER, MINNESOTA
NOTES TO THE FINANCIAL STATEMENTS
Year Ended December 31, 1998
(Continued)
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NOTE 3 - DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
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B. Liabilities (Continued)
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4, Long-Term Debt (Continued)
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Bonds payable at December 31,1998 are comprised of the following issues:
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Maturity Original ,.,
Interest Rate Issue Date Date Issue Retired Outstandin~
General Obligation Bonds:
G.O. Refunding Bonds of 1998 3.60-3.75% 12-01-98 07-01-01 $ 760,000 $ 0 $ 760,0,.n
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General Obligation Bonds:
Public Project Revenue Bonds n
of1997 4.50-5.90% 09-01-97 12-01-16 2,350,000 35,000 2.31~.t,- u
Special Assessment Bonds: n
G,Q. Improvement Bonds of l J
Series 1977A 5.00% 02-01-77 01-01-06 1,215,000 750,000 465,000
G,O. Improvement Bonds of n
Series 1993A 4,00-4.75% 08-01-93 08-01-03 3,650,000 1,825,000 1,825,OOC
G,O. Improvement Bonds of LJ
Series 1994C 5.05-5.75% 10-01-94 02-01-06 1,140,000 225,000 915,000
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G,O. Improvement Bonds of
1995A 4,85-5,30% 07-01-95 02-01-06 2,605,000 420,000 2,185.00G.'
Refunding Bonds of Series
1995B 4,65-4.85% 07-01-95 08-01-00 825,000 550,000 275,00("'"
G,O, Crossover Refunding Bond LJ
of 1996 4.15-4,50% 06-01-96 08-01-01 1,220,000 310,000 910,000
G,O, Improvement Bonds of 1996 4.15-5,00% 06-01-96 08-01-06 600,000 105,000 495.00<:"
G,O, Improvement Bonds of u
Series 1997 A 4,20-4,80% 05-01-97 12-01-02 3,120,000 650,000 2,470.000
G,O. Refunding Bonds of 1997 4.20-4.50% 06-01-97 08-01-00 630,000 210,000 420.00C">
G,O. Improvement Bonds of LJ
Series 1997B 3.90-4,70% 07-01-97 12-01-05 6,315,000 850,000 5,465,000
Total Special Assessment n
Bonds 21,320,000 5,895,000 15,425.000
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CITY OF ANDOVER, MINNESOTA
NOTES TOTHE FINANCIAL STATEMENTS
Year Ended December 31, 1998
(Continued)
NOTE 3 - DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
.....,
B. Liabilities (Continued)
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4. Long-Tenn Debt (Continued)
The annual requirements to amortize all bonded debt outstanding as of December 31, 1998 including
interest payments of$ 8,056,613 are:
General
Gcneral Obligation Special Tax Cenificates
Year Ending Obligation Revenue Assessment Increment of
December 31 Bonds Bonds Bonds Bonds Indebtedness Tolal
1999 S 271,325 S 170,025 S 3,645,348 S 797,165 S 192.687 S 5,076,550
2000 283,805 173,165 3,446,393 817,880 179,244 4,900,487
2001 249,000 181,005 2,997,563 826,495 0 4,254,063
2002 0 183,310 2,590,719 838,458 0 3,(112,487
2003 0 190,310 1,898,865 824,047 0 2,'} 13.222
Thereafter 0 3,031,935 3,366,483 8,251,386 0 14.(,49,S04
.) 804.130 S 3,929,750 17.945.37 I 12,355,431 S 371.931 S 35.406,613
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Tax Increment Bonds:
G,O. Tax Increment Bonds of
Series 1993B
G.O. Tax Increment Refunding
Bonds of Series 1994B
G,O, Tax Incrcment Bonds of
Series 1995D
G,O. Tax Increment Bonds of
1996
Total Tax Increment Bonds
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Certificates of Indebtedness:
1994A Certificate ofIndebtedness
1995C Certificate ofIndebtedness
Total Certificates of
Indebtedness
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Assessments on City Property
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Compensated Absences Payable
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TOTAL
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Maturity
Interest Rate Issue Date Date
Original
Issue
Retired
Outstanding
4.00-5.00% 08-01-93
08-01-03
$ 520,000 $ 250,000 $ 270,000
885,000 360,000 525,000
6,055,000 305,000 5,750,000
2,055,000 ] 05,000 1,950,000
9,515,000 1,020,000 8,495,000
150,000 120,000 30,000
515,000 190,000 325,000
665,000 310,000 355,000
338,174 219,579 118.595
179,274 0 179,274
S 35.127,448 S 7,479,579 $ 27,647,869
6,97-7.87% 05-01-94
05-01-04
4.50-5,60% 10-01-95
02-01-13
4.75-5.40% 06-01-96
08-01-12
4,05% 03-01-94
4.65-4.85% 06-01-95
03-01-99
02-01-00
6.25-10.70% N/A
2001
N/A N/A
N/A
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CITY OF ANDOVER
NOTES TO THE FINANCIAL STATEMENTS
Year Ended December 31, 1998
(Continued)
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NOTE 3 - DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
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B. Liabilities (Continued)
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5, Refunding Bonds
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On December 3, 1998, the City issued $ 760,000 General Obligation Refunding Bonds
with an average interest rate of3.71 % to advance refund $ 750,000 of outstanding 1991A
General Obligation Bonds with an average interest rate of 6.44%. The net proceeds of
$ 749,591 plus an additional $ 564 of City funds were used to call and retire all
outstanding 1991 A Bonds on December 31, 1998 and to pay bond issuance expenses.
This current refunding will result in a total reduction in debt service payments of
$ 18,630 over the next three years and provides for an economic gain of $ 17,220.
6. Conduit Debt Obligations
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Conduit debt obligations are certain limited-obligation revenue bonds or similar debt
instruments issued for the express purpose of providing capital financing for a specific
third party, The City has issued various revenue bonds to provide funding to private-
sector entities for projects deemed to be in the public interest. Although these bonds bear
the name of the City, the City has no obligation for such debt beyond the resources
provided by related leases or loans, Accordingly, the bonds are not reported as liabilities
in the financial statements of the City,
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As of December 31, 1998, the following revenue bonds were outstanding:
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Date of Original
Project Issue Issue Retired
Downtown Center 07-15-97 $ 5,645,000 $ 355,000
Downtown Center 07-15-97 1,250,000 75,000
Presbyterian Homes
of Andover, Inc. 12-01-98 13,980,000 0
Presbyterian Homes
of Andover, Inc. 12-01-98 720,000 0
Total $ 21.595.000 $ 430.000
Outstanding
December 31, 1998 n
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$
5,290,000
1,175,000
13,980,000
720,000
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21.165.000
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CITY OF ANDOVER
.....,
NOTES TO THE FINANCIAL STATEMENTS
Year Ended December 31,1998
(Continued)
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NOTE 3 - DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
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C. Fund Equitv
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Fund equity balances are classified as follows to reflect the limitations and restrictions of the
respective funds:
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I, Investment in General Fixed Assets
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Represents the City's equity in general fixed assets.
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2, Contributed Canital
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Contributed capital in the enterprise funds represents fixed assets which were
purchased by other funds and transferred to the enterprise funds. Change in
contributed capital for the year ended December 31, 1998 is as follows:
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Contributed Capital -
January 1, 1998
Enterprise Funds
Water Sewer
Fund Fund Total
$ 9,124,401 $ 10,896,581 $ 20,020,982
1,520,738 1,688,206 3,208,944
(197,235) (277 ,946) (475,181)
$ 10.447.904 $ 12.306,841 $ 22.754,745
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Add: 1998 Contributions
Less: Depreciation on
Contributed Assets
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Contributed Capital -
December 31, 1998
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CITY OF ANDOVER
NOTES TO THE FINANCIAL STATEMENTS
Year Ended December 31, 1998
(Continued)
NOTE 3 - DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
C. Fund Equity (Continued)
3, Fund Balance
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Total ....,
$ 60,349 u
8,854
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7,770,700
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7,839,903
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2,196,484 n
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0
3,261,168 n
117,240 u
0
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5,574.892 n
908,219 u
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$ 14,323.014 ,LJ
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Fund balances are classified as follows to reflect limitations and restrictions of the
respective funds.
Reserved for:
Inventory
Prepaid Items
Debt Service
Total Reserved
Fund Balance
Unreserved:
Designated for Working
Capital
Designated for Future
Expenditures
Designated for Projects
Designated for Equipment
Designated for
Administration
Total Unreserved -
Designated Fund
Balance
Undesignated
Total fund
Ba lance
Special Debt Capital Expendable
General Revenue Service Projects Trust
$ 60,349 $ 0 $ 0 $ 0 $ 0
8,854 0 0 0 0
0 0 7,770,700 0 0
69,203 0 7,770,700 0 0
2,196,484 0 0 0 0
0 0 0 0 0
0 0 0 3,261,168 0
0 0 0 117,240 0
0 0 0 0 0
2,196,484
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3,378,408
182,736
1,661,433
(11,115)
(924,835)
$ 2,448,423
$ 1.661.433
$' 7,759,585
$ 2,453.573
$
4. Retained Eamings
Rctaincd camings balances are unrcserved at December 31, 1998,
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CITY OF ANDOVER
NOTES TO THE FINANCIAL STATEMENTS
Year Ended December 31, 1998
(Continued)
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NOTE 4 - SEGMENT INFORMATION
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The City maintains Water and Sewer Enterprise Funds. Segment information for the year ended
December 31, 1998 is as follows:
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Water Sewer Total
Operating Revenues $ 928,581 $ 928,130 $ 1,856,711
Operating Expenses 742,153 1,035,757 1,777 ,910
Depreciation Expense 312,101 305,688 617,789
Operating Income (Loss) 186,428 (107,627) 78,801
Operating Transfers, Net (321,000) (45,218) (366,218)
Net Loss (52,353) (95,767) (148,120)
Contributed Capital 10,447,904 12,306,841 22,754,745
Net Working Capital 1,272,626 999,698 2,272,324
Fixed Asset Purchases 80,73,8 39,763 120,501
Total Assets 11,796,047 13,385,868 25,181,915
_Total Equity 11,766,085 13,372,090 25,138,175
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NOTE 5 - TAX INCREMENT DISTRICTS
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The City of Andover is the administering authority for the following tax increnlent finance
districts:
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1. Name of District: Andover Redevelopment District 1-1
Type of District: Redevelopment
Authorizing Law: Minnesota Statutes Section 472
Established: 1986
Duration of District: Through 2012
Original Net Tax Capacity
Cun-ent Net Tax Capacity
Captured Net Tax Capacity -
Retained by City
$ 28,525
296,874
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S 268.349
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2. Name of District: Andover Redevelopment District 1-2
Type of District: Redevelopment
Authorizing Law: Minnesota Statutes SectiDn 472
Established: 1986
Duration of District: Through 2012
Original Net Tax Capacity
CUlTcnt Net Tax Capacity
Captured Net Tax Capacity -
Rctained by City
S 61,018
6 16,607
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S 555.589
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CITY OF ANDOVER
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NOTES TO THE FINANCIAL STATEMENTS
Year Ended December 31, 1998
(Continued)
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NOTE 5 - TAX INCREMENT DISTRlCTS (Continued)
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Amounts Redeemed
$ 9,515,000
(1,020,000)
$ 8,495.000
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Total District 1 Bonds Issued
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Bonds Outstanding at December 31, 1998
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NOTE 6 - RlSK MANAGEMENT
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The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction
of assets; errors and omissions; and natural disasters. The City participates in the League of
Minnesota Cities Insurance Trust (LMC Trust), a public entity risk pool for its general property
and casualty, workers' compensation, and other miscellaneous insurance coverages. The LMC
Trust operates as a conunon risk management and insurance program for approximately 780
cities. The City pays an annual premium to the LMC Trust for insurance coverage. The LMC
Trust agreement provides that the Trust will be self-sustaining through member premiums and
will reinsure through conunercial companies for claims in excess of certain limits. The major
reinsurance points are generally $ 200,000 per occurrence for property loss or damage and
$ 450,000 per occurrence for workers' compensation,
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The City also carries conunercial insurance for certain other risks ofloss, including employee
health insurance. Settled claims resulting from these risk have not exceeded commercial
insurance coverage in any of the past fiscal years.
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NOTE 7 - COMMITMENTS
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The City has several commitments outstanding at year end for various construction projects.
They are summarized below:
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Expended Required
Project Through Remaining Further
Project Authorization 12-31-98 Commitment Financing
Commercial Boulevard Ext. 1 $ 167,452 $ 145,904 $ 21,548 None
Commercial Boulevard Ext. 2 177,195 176,008 1,187 None
Public Works Expansion 316,717 220,869 95,848 None
AndDvcr Commercial Park 750,271 342,691 407,580 None
Well #6 Well House Design 397,600 373,616 23,984 None
Jay Street NW 357,640 306,988 50,652 None
Shadow Brook 4th Addition 293,855 223,892 69,963 None
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CITY OF ANDOVER
NOTES TO THE FINANCIAL STATEMENTS
Year Ended December 31, 1998
(Continued)
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NOTE 7 - COMMITMENTS (Continued)
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The Federal and State program activities are subject to financial and compliance regulation, To
the extent that any expenditures are disallowed, a liability to the respective Federal or State
Agency could result. The City expects such amounts, if any, to be immaterial.
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NOTE 8 - YEAR 2000 ISSUE
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The City of Andover has completed an inventory of computer systems and other electronic
equipment that may be affected by the year 2000 issue and that are necessary to conducting City
operations. Based on this inventory, the City is in the remediation stage for the financial
reporting systems and other necessary systems; the City has contracted with its computer
operations providers for necessary upgrades. Testing and validation of the systems will need to
be completed prior to January 1,2000. Guidelines established by the League of Minnesota
Cities are implemented to address potential problems. A year 2000 taskforce has been formed to
address concerns.
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Because of the unprecedented nature of the year 2000 issue, its effects and the success of related
remediation efforts will not be fully determinable until the year 2000 and thereafter.
Management cannot assure that the City is or will be year 2000 ready, that the City's remediation
efforts will be successful in whole or in part, or that parties with whom the City does business
with will be year 2000 ready,
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APPENDIX D
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MBIA Insurance Corporation
. The MBIA Insurance Corporation Insurance Policy
. MBIA Financial Guaranty Insurance Policy
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The folloMng infonnation has been finnished by MBIA Insurance Corporation (the "Insurer") for use in this Official Statement. Reference is made to
....,Appendix_ for a specimen of the Insurer's policy.
J The Insurer's policy unconditionally and irrevocably guarantees the full and romplete payment required to be made by or on behalf of the Issuer to the
. Paying Agent or its su=sor of an amount equal to (i) the principal of (either at the stated maturity or by an advan=ent of maturity pursuant to a
mandatory Sinking fund paymen1) and interest on, the Bonds as such payments shall become due but shall not be so paid (except that in the event of any
..., a=leration of the due date of such principal by reason of mandatory or optional redemption or a=leration resulting from defu.ult or otherwise, other than
---Jany advan=en1 of maturity pursuan1 to a mandatory sinking fund payment, the payments guaranteed by the Insurer's policy shall be made in such
amounts and at such times as such payments of principal would have been due had there not been any such a=1eration); and (ii) the reimb=men1 of
....., any such payment which is subsequently recovered from any owner of the Bonds pursuant to a 1inal judgment by a rourt of competent jurisdiction that
such paj111en1 ronstitutes an avoidable preference to such owner within the meaning of any applicable banlauptcy law (a "Preference").
....J The Insurer's policy does not insure against loss of any prepayment premium which may at any time be payable with respect to any Bond TIle
Insurers policy does not, under any circumstance, insure against loss relating to: (i) optional or mandatory redemptions (other than mandatory sinking
..., fimd redemptions); (ii) any payments to be made on an a=lerated basis; (iii) pa}TIlents of the purchase price of Bonds upon tender by an Omler thereof; or
~ (iv) any Preference relating to (i) through (iii) above, The Insurer's policy also does not insure against nonpayment of principal of or interest on the Bonds
resulting from the inso1vency, negligence or any other act or omission of the Paying Agen1 or any other paying agent for the Bonds,
...., Upon receipt of telephonic or telegraphic notice, such notice subsequently ronfinned in writing by registered or certiiied mail, or upon r=ipt of
'-.J written notice by registered or certiiied mail, by the Insurer from the Paying Agent or any owner of a Bond the payment of an insured amount for which is
then due, that such required pa}TIlent has not been made, the Insurer on the due date of such payment or within one business day after r=ipt of notice of
.-,such nonpayment, whichever is later, will make a deposit offunds, in an account with State Street Bank and Trust Company, NA, in New York, New
York, or its su=sor, suflicien1 for tlle paymen1 of any such insured amounts which are then due, Upon presentrnen1 and surrender of such Bonds or
,-presentment of such other proof of ownership of the Bonds, together with any appropriate instruments of assignment to evidence the assignmen1 of the
insured amounts due on the Bonds as are paid by the Insurer, and appropriate instruments to effect the appointrnen1 of the Insurer as agent for such Omlers
-of the Bonds in any legal proceeding related to payment of insured amounts on the Bonds, such instturnents being in a fonn satisfactory to State Street
Bank and Trust Company, NA, State Street Bank and Trust Company, NA shall disburse to such Omlers or the Paying Agent payment of the insured
'-lamounts due on such Bonds, less any amount held by the Paying Agent for the payment of such insured amounts and legally available therefor,
~ The Insurer is the principal operating subsidiary ofMBIA Inc., a New Yolk Stock Exchange listed company (the "Company"), The Company is not
obligated to pay the debts of or clairns against the Insurer. The Insurer is domiciled in the State of New Yolk and licensed to do business in and subject to
'-:regulation under the laws of all 50 states, the District of Columbia, the Commonwealth of Puerto Rico, the Commonwealth of the Northern Mariana
Islands, the VIrgin Islands of the United States and the Territory of Guam The Insurer has two European branches, one in the Republic of France and the
-"';)ther in the Kingdom of Spain. New Yolk has laws prescnbing minimum capital requirements, limiting classes and concentrations of investments and
requiring the approval of policy rntes and forms. State law.; also regulate the amount of both the aggregate and individual risks that may be insured, the
'-.Jpaymen1 of dividends by the Insurer, changes in rontrol and transactions among affiliates, Additionally, the Insurer is required to maintain rontingency ,
reserves on its liabilities in certain amounts and for certain periods of time,
....,
As of D=mber 31, 1997, the Insurer had admitted assets of $5.3 billion (audited), total liabilities of $3,5 billion (audited), and total capital and
~:;urplus of$1.8 billion (audited) determined in accordance with statutory a=unting practices prescnbed or pennitted by insurance regulatory authorities,
As of March 31, 1999, the Insurer had admitted assets of $6_7 billion (unaudited), total liabilities of $4.4 billion (unaudited), and total capital and swplus
-;f$2.3 billion (unaudited) detennined in a=rdance with statutory accounting practices prescnbed or permitted by insurance regulatory authorities,
---J Furthennore, copies of the lnsurer's year end financial statements prepared in a=rdance with statuto!)' a=illlting practices are available without
charge from the Insurer. A copy of the Annual Report on FOIm IO-K of the Company is available from the Insurer or the Securities and Exchange
~ Commission. The address of the Insurer is 113 King Street, Annonk, New Yolk 10504, The telephone number ofthc: Insurer is (914) 273-4545,
Year 2000 Readiness Disclosure
MBIA Inc, is actively managing a high-priority Year 2000 (Y2K) program The company has established an independent Y2K testing lab in its
-1\ml0nk headquarters, with a committee of business unit managers over=ing the project. MBIA has a budget of $1.13 million for its 1998-2000 Y2K
:trons, Expenditures are proceeding as anticipated, and we do not expect tlle project budget to materially ex=i this amount MBIA has initiated a
~:ornprehensive Y2K plan that includes assessment, remediation, testing and rontingency planning. This plan covers "mission-critical" intemally
developed systems, vendor software, hardv.are and certain third-party entities through which we ronduct our business, Testing to date indicates that
---'\mctions Critical to the financial guarantee business, both domestic and international, were Y2K-ready as of December 31, 1998, Additional testing....ill
'Ontinue throughout 1999.
...J
Moody's Investors Service, Inc, rates the financial strength of the Insurer "1=.".
..., Standard & Poor's Ratings SeIVices, a division of The McGraw-Hill Companies, Inc., rates the financial strength of the Insurer "AAA",
....J Fitch meA. Inc, (fonnerly knm\TI as Fitch Investors Service. L.P,) rates the financial strength oftlle Insurer "AAA".
Each rating of the Insurer should be evaluated independently, The ratings reflect the respective rating agenC)'s current assessment of tlle
~reditworthiness of the Insurer and its ability to pay clairns on its policies of insurance, Any further explanation as to the significance of the above ratings
,JlaY be obtained only from the applicable rating agency,
The above ratings are not recommendations to buy, sell or hold the Bonds, and such ratings may be subject to revision or withdmml at any time by
~le rating agencies, Any dowl1\%lrd revision or withdraw.ll of any of the above ratings may have an adverse effect on the market price of the Bonds, The
:!SUrer dces not guaranty the market price of the Bonds nor does it guaranty that the ratings on the Bonds will not be revised or withdrawn.
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5ID
TIlE MBIA INSURANCE CORPORATION INSURANCE POLICY
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hlBIA
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FINANCIAL GUARANTY INSURANCE POLICY
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MBIA Insurance Corporation
Armonk, New York 10504
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Policy No, [NUMBER]
MBIA Insurance Corporation (the "Insurer"), in consideration of the payment of the premiwn and subject to the telIIlS of this policy, hereby
unconditionally and irrevocably guarantees to any owner, as hereinafter defined, of the following descnbed obligations, the full and complete payment
required to be made by or on behalf of the Issuer to [pAYING AGENrfIRUSTEE] or its successor (the "Paying Agent") ofan amount equal to (i) the
prillcipal of (either at the stated maturity or by any advancement of maOJrity pursuant to a rnandatOlY sinking fund payment) and interest on, the
Obligations (as that term is defined below) as such payments shall become due but shall not be so paid (except that in the event of any a=.leration of
the due date of such principal by reason of mandatory or optional redemption or acceleration resulting from default or otherwise, other than any
advancement of maturity pursuant to a mandatory sinking fund payment, the payments guaranteed hereby shall be made in such amounts and at such
times as such payments of principal would have been due had there not been any such acceleration); and (ii) the reimbursement of any such payment
which is subsequently rerovered from any owner pw>uant to a final judgment by a court of competent jurisdiction that such payment constitutes an
avoidable preference to such owner within the meaning of any applicable banlauptcy law, The amounts referred to in' clauses (i) and (ii) of the
preceding sentence shall be referred to herein collectively as the "Insured Amounts," "Obligations" shall mean:
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{PAR]
{LEGAL NAME OF ISSUE]
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Up:m r=ipt of telephonic or telegraphic notice, such notice subsequently confirmed in writing by registered or certified mail. or upon receIpt c[
mitten notice by registered or certified mail, by the Insurer from the Paying Agent or any owner of an Obligation the payment of an Insured Amoun:
for which is then due, that such required payment has not been made, the Insurer on the due date of such payment or within one business day :1ft:::
receipt of notice of such nonpayment, whichever is later, will rrulke a deposit of funds, in an account with State Street Bank and Trust Company. ~ A,
in New Yolk, New Y oIk, or its successor, sufficient for the payment of any such Insured Amounts which are then due, Upon presentment and
surrender of such Obligations or presentment of such other proof of ownership of the Obligations, together with any appropriate instruments of
assignment to evidence the assigriinent of the Insured Amounts due on the Obligations as are paid by the Insurer, and appropriate instruments to effect
the appointment of the Insurer as agent for such owners of the Obligations in any legal proceeding related to payment of Insured Amounts on the
Obligations, such instruments being in a form satisfuctory to State Street Bank and Trust Company, NA, State Street Bank and Trust Company. NA
shall disburse to such owners, or the Paying Agent payment of the Insured Amounts due on such Obligations, less any amount held by the Paying
Agent for the payment of such Insured Amounts and legally available therefor, This policy does not insure against loss of any prepayment premiwTI
which may at any time be payable with respect to any ObligatiOll
As used herein, the term "owner" shall mean the registered owner of any Obligation as indicated in the books maintained by the Paying Agent, tlle
lssuer, or any designee of the Issuer for such pwpose, The term owner shall not include tlle Issuer or any party whose agreement with the Issuer
constitutes the underlying security for the Obligations,
Any service of pro::ess on the Insurer may be ITIilde to the Insurer at its offices located at 113 King Street Armonk, New Yolk 10504 and such service
of pro::ess shall be valid and binding,
This policy is non-<:ancellable for any reasoll TIle premium on this policy is not refundable for any reason including the pa)ment prior to matllrity of
Ule Obligations,
IN WITNESS \VHEREOF, tlle Insurer has caused this poliC}' to be execuIed in fucinile on its behalf b)' its duly authorized officers, tltis [DAY] day
of [NIONIH, YEAR],
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CITY of ANDOVER
1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (612) 755-5100
Regular City Council Agenda - Tuesday, June 1, 1999
Call to Order
Resident Forum
Agenda Approval
Consent Agenda
Approval of Minutes
Discussion Items
1. Variance/1297 - 142nd Avenue NWlDan DeKok
2, Amended Special Use PermitINorthern Natural Gas/Time Extension
3. Amend Ordinance No. S, Sections 4.30 & 7,03, Therapeutic Massage
4. Amend Ordinance No. 110, Therapeutic Massage
Non-Discussion/Consent Items
5. Approve Variance/1259 - 153rd Avenue NW/Beth A, HaverIy-Mestrich
6, Approve Final Plat/Fox Hollow/Gor-em, LLC
7, Approve Promotion/John Hinzman/City Planner
S, Personnel Policy Modifications
9, Y2K Computer Update
10, Approve Finance Intern
11. Approve Garbage Hauler's Licenses
12. Approve Temporary Non-Intoxicating Liquor License/Fun Fest/Lions Club
13. Approve No Parking Resolution/Fox Hollow
14. Approve Feasibility Report/99-19/35S0 - 144th Ave NW/SS-WM
15, Approve Feasibility Report/99-20/13530 Hanson Blvd NW/WM
16, Order Plans & Specs/99-21/Sunshine Park Shelter & Bituminous Trails Improvement
17, Approve Plans & Specs/9S-27/Fox Hollow
IS. Approve Hiring of Engineering Tech IV
19, Authorize Purchase of Generator
20. Authorize Purchase of Fuel Pump
21, Approve Purchase of PIPEWORKS/ Arc View Software
22, Approve Quotes/Storm Sewer Extension/97-S/Chesterton Commons
23. Hawkridge Park Well/99-2
Mayor/Council Input
Payment of Claims
Adjournment
agenda
Bookmark
Name
minutes
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ordllO
haverly
fpfoxholl
hinzman
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-tk/f1 # 3
CITY OF ANDOVER
COUNTYOFANOKA
STATE OF MINNESOTA
ORDINANCE NO.
AN ORDINANCE AMENDING ORDINANCE NO.8, THE ZONING ORDINANCE
OF THE CITY OF ANDOVER.
The City Council of the City of Andover hereby ordains as follows:
Section 3.02 Definitions.
Off-Site Theraveutic Massaf!e Services massage services conducted away from a
licensed massage establishment. Such off-site massage service locations include. but not
be limited to. businesses and private homes.
On-Site Theraveutic Massaf!e Services massage services conducted at a licensed
massage establishment. Such on-site massage service locations shall include. but not be
limited to businesses and private homes.
Retail Trade and Services
Stores and shops selling the personal services or goods over a counter, These include:
antiques, art and school supplies, auto accessories, bakeries, barber shop, beauty parlor,
bicycles, books and stationery, candy, cameras and photo graphical supplies, carpets and
rugs, catering establishments, china and glassware, Christmas tree sales, clothes pressing,
clothing and costume rental, custom dressmaking, department stores and junior
department stores, drugs, foods, electrical and household appliances, sales and repair,
florist, food, furniture, furrier shops, garden supplies (year around operation only), gifts
hardware, hats, hobby shops for retail items to be assembled or used away from the
premises, household appliances, hotels and apartment hotels, interior decorating, jewelry,
including repair, laboratories, medical and dental research and testing, laundry and dry
cleaning pick-up (processing to be done elsewhere), laundromat, leather goods and
luggage, locksmith shops, musical instruments, office supply equipment, optometrists,
paint, wallpaper, phonograph records, photography studios, service station, restaurant
(when no entertainment or dancing is provided), shoes, sporting goods, tailoring, theater,
except open air drive-in, therapeutic massage establishments (on and off-site massage
services). tobacco, toys, variety stores, wearing apparel and similar type uses.
Theraveutic Massaf!e Establishment An establishment in the business providing
therapeutic massage services (on-site and off-site) to the public.
t
, ~
Tk-h1- 114-
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
ORDINANCE NO. 110B
AN ORDINANCE REGULATING MASSAGE BUSINESSES AND SERVICES WITHIN THE
CITY OF ANDOVER.
The City Council of the City of Andover hereby ordains as follows:
Section 3.
DEFINITIONS.
Off -Site Therapeutic Massal!e Services ffieaft5 massage services conducted away from a
licensed massage establishment. Such off-site massage service locations shall include, but not
be limited to, businesses and private homes.
On-Site Therapeutic Massal!e Services massage services conducted at a licensed
massage establishment. Such on-site massal!e service locations shall include. but not be limited
tD businesses and private homes.
Therapeutic Massal!e Establishment ,. An establishment in the business providing
therapeutic massage services (on-site and off-site) to the public.
All other sections or this ordinance shall remain as written and adopted by the City Council.
Adopted by the City Council of the City of Andover on this _ day of
,1999.
A TIEST:
CITY OF ANDOVER
Victoria Volk, City Clerk
J. E. McKelvey, Mayor
1
c
7.03 SDeciaI Uses.
Special Use Permits for uses not listed herein shall not be granted except where City
Council determines that said uses are similar in character to those listed herein.
Within any of the following districts, no land or structure shall be used for the following
uses by districts except by Special Use Permit and in accordance with the criteria a;>~.,./
stated in Section 5.03(D). ,~;XV
(j-c.r\
Residential District: \.\$ ~
...j g.. p~ ~
TheraDeutic Massage Establishment (on-site massage services) as regulated bv Section
4.30 and Ordinance No. 110.
All other Sections of this ordinance shall remain as written and approved by City
Council.
Adopted by the City Council of the City of Andover on this _ day of
,1999.
ATTEST:
CITY OF ANDOVER
Victoria V olk, City Clerk
J. E. McKelvey, Mayor
.
.
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE June 1. 1999
AGENDA SECTION
Approval of Claims
ORIGINATING DEPARTMENT
Finance
Jean D, McGann
lITEM NO. Schedule of Bills
REOUEST:
The Andover City Council is requested to approve total claims in the amount 0[$ 655.113.61.
BACKGROUND:
Claims totaling $ 131.606.33 on disbursement edit list #1 dated 05-25-99 have been issued and released.
Claims totaling $523.507.28 on disbursement edit list #2 dated 06-01-99 will be issued and released upon
Council approvaL
Date: 06-01-99
Approved By:
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