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Home My WebLink AboutEDA May 20, 1999 \ '-~ CITY of ANDOVER Economic Development AuthorityMeeting - Thursday, May 20, 1999 Call to Order - 6:00 PM 6:00 - 7:00 2. 7:00 - 8:15 3. 8:15 - 9:30 4. 5. , 6. ,~ Adjournment --./ 1. Approve Minutes - May 4, 1999 Review and Discuss Master PlanJNorth Bunker Lake Commercial Park Interview DLR Group/Frauenshuh/Dahlgren, Shardlow, Uban Interview Ryan Companies/Town Planning Collaborative Status of Andover Commercial Park (Phase II) Site Grading/97-2 Approve Change Order #2/97-2/Andover Commercial Park (Phase II) Site Grading 7. Other Business \ , / / ) CITY OF ANDOVER REQUEST FOR ECONOMIC DEVELOPMENT AUTHORITY ACTION DATE May 20. 1999 AGENDA ITEM 1. Approve Minutes May 4, 1999 ORIGINATING DEPARTMENT Community Development David L. Carlberg Community Development Director The Economic Development Authority is requested to approve the minutes from the May 4, 1999 meeting. , / j ) CITY OF ANDOVER REQUEST FOR ECONOMIC DEVELOPMENT AUTHORITY ACTION DATE May 20. 1999 AGENDA ITEM 2. Presentation Master Plan - North Bunker Lake Commercial Park Leonard Parker & Associates ORIGINATING DEPARTMENT Community Development David L. Carlberg Community Development Director David Hyde, Leonard Parker & Associates, Architects, Inc. will be presenting the Master Plan of the North Bunker Lake Commercial Park. The Economic Development Authority will need to make a determination on the location of the sliding hill in relation to the park concept as the construction ofthe hill is pending EDA approval. \ J '. / , j CITY OF ANDOVER REQUEST FOR ECONOMIC DEVELOPMENT AUTHORITY ACTION DATE May 20, 1999 AGENDA ITEM 3. Presentation (7:00 - 8:15 p.m.) DLR Group Frauenshuh Companies Dahlgren, Shardlow & Uban ORIGINATING DEPARTMENT Community Development David L. Carlberg Community Development Director Representatives from the companies listed above will present their qualifications and development plans for the "Andover Station" commercial park. / \ ) "\ ) CITY OF ANDOVER REQUEST FOR ECONOMIC DEVELOPMENT AUTHORITY ACTION DATE May 20, 1999 AGENDA ITEM 4. Presentation (8:15 - 9:30 p.m.) Ryan Companies Town Planning Collaborative ORIGINATING DEPARTMENT Community Development David L. Carlberg Community Development Director Representatives from the companies listed above will present their qualifications and development plans for the "Andover Station" commercial park. CITY OF ANDOVER REQUEST FOR EDA ACTION ~ ) DATE: Mav 20. 1999 AGENDA SECTION Discussion Item ITEM NO. 5. Status of Andover Commercial Park (Phase II) Site Grading/97-2 ORIGINATING DEPARTMENT Scott Erickson,~ t Engineering Over the last few months we have meet a number of times with our Andover Station grading contractor, E&H Earthmovers, regarding the amount of work and costs associated with the project. There are essentially two areas where the contractor has indicated that his costs have exceeded the scope of the contract. The two areas being discussed are as follows: \ , ) 1. Ability to Separate Debris: A much larger amount of debris was encountered and removed then was originally anticipated in the original contract. Under the contract the contractor was to separate the various types of debris he encountered. This would result in separate piles of tires, wood, metal, concrete, bituminous, brick, et. The contractor had the material excavated and removed to a landfill without separating the materials. He had indicated that the separation process would have been to difficult with the way the material was intermixed and had initially indicated that he would want to be paid for this work under a Miscellaneous Debris item in the contract. This item was bid at $40 per cubic yard and was not intended to be used for this amount or volume of work. Essentially it would result in 2-3 times the actual cost of the work performed. I did find it reasonable to recommend payment of the contract for the actual cost to dispose of the material with appropriate overhead and profit added. This resulted in change order #2 which is presented to the EDA tonight. 2. Ability to Screen excess Sand from Excavated Material: The contractor has indicated that the costs associated with screening the excavated debris material was much more expensive then he had indicated and that the contract was not clear in this requirement. I have discussed this process and the contract with a independent engineer and contractor and have come to the conclusion that this item could be effectively argued from both our side and the side of the contractor. Without going into lengthy detail if this issue were mediated or litigated it would be difficult to theorize the out come. With this thought and a lot of discussion we have evaluated the concept of determining what the actual cost has been to perform the clean up work for this project. We have received all of the contractors daily records of equipment and person hour breakdowns for the project along with a complete list of his expense receipts for the project. We have applied standard equipment rates and hourly charges to his records and have provided a reasonable determination of what the work performed actually costs. If we adopt the Philosophy that we would pay for the actual cost of the work performed the estimated project cost is as follows: \. ./ Amount of Work Completed per Invoices and , Time Records of Equipment and Employees: J (Does not include Overhead and Profit) Overhead & Profit (Use 7.5% instead of the typical 15%) Estimated Amount of Work Remaining: ESTIMATED TOTAL PROJECT COST: The estimated project cost to complete the project using contract provisions is: The estimated amount the contractor has indicated as his project expense Budgeted amount for the Andover Station grading is: \, j , , / $869,821.40 $65,236 $288,800 $1,223,856 $1,100,000 $1,300,000 $1,184,139 CITY OF ANDOVER REQUEST FOR EDA ACTION , ) DATE: Mav 20. 1999 AGENDA SECTION Discussion Item ORIGINA T1NG DEPARTMENT ITEM NO. 6. Approve Change Order #2/97-2/ Andover Commercial Park (Phase II) Site Grading Scott Erickson,~< Engineering The EDA is request to approve Change Order #2 for Andover Commercial Park (Phase II) Site Grading, Project 97-2 with E & H Earth Movers, This change order accounts for additional debris that was encountered on the project site, The material has been excavated and removed from the site, This change order pays the contractor for work that has been performed to remove and landfill the additional debris, .i -' , , ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR THE CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by EDA member to adopt the following: A RESOLUTION APPROVING CHANGE ORDER #~ TO PROJECT NO. 97-2, ANDOVER COMMERCIAL PARK (PHASE II) SITE GRADING. WHEREAS, the City of Andover has a contract for Project No. 97-2 with E & H Earth Movers. Inc. of Lake Elmo. MN . J NOW THEREFORE, BE IT RESOLVED by the EDA of Andover to hereby approve the change order to Project No. 97-2. Adopted by the Andover Economic Development Authority Board of Commissioners the 20th day of May, 1999. CITY OF ANDOVER ATTEST: J.E. McKelvey - President Michael Knight - Secretary .' EARTH MOVERS INC. 11980 10TH STREET N., LAKE ELMO. MN 55042 (651)436-6055 FAX (651)436-2068 May 19. 1999 TKDA 1500 Pipcr Jaffray Plaza 444 Cedar Strcet St. Paul. MN 55101-2140 .I This changc order docs not covcr :U1\" costs ofloading. screening and handling screened soil. E & H is waiting for res~n above claIm tor addItIonal compensation. ~~~\ Terry E~. President \ / CHANGE ORDER \ TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED Engineers-Architects-Planners Saint Paul, MN May 12, 19 99 Comm. No. 11283 Change Order No. 2 To E&H Earth Movers for Commercial Park Grading and City Hall Grading Project for City of Andover, Minnesota You are hereby directed to make the following change to your contract dated July 21 , 19 98. The change and the work affected thereby is subject to all contract stipulations and covenants. This Change Order will (increase) (aeerea~e) (neE ehaR~e) the contract sum by One Hundred Eight Thousand Six Hundred Twenty-eight and 83/100 ($ 108,628.83 ). CHANGE ORDER No. 2 The change order provides for the actual cost to remove 5,891 CYof Mixed debris, based on actual invoices, plus 15% overhead and profit: NET CHANGE ORDER ~!' (Add) $108,628.83 _/ Amount of Original Contract Additions approved to date (Nos. Deductions approved to date (Nos. Contract amount to date Amount of this Change Order (Add) Revised Contract Amount 1 ) ) $ $ $ $ $ $ 603,139.30 147,131.20 0.00 750,270.50 108,628.83 858,899.33 Approved City of Andover Owner TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED ~~~ Thomas D. Prew, P.E. By Approved -E&H Earth Movers ~ tt::(!? _ Contractor By ./~/~ White - Owner Pink - Contractor Blue - TKDA \ j