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Home My WebLink AboutCC May 18, 1999 J Regular City Council Meeting - Tuesday, May 18, 1999 CITY of ANDOVER Call to Order Resident Forum Agenda Approval Consent Agenda Approval of Minutes Discussion Items I. Anoka County Sheriff Report 2. Public Hearing/Vacation of Easement/Hamilton 3. Updateof Street Lighting Program 4. Award Sale 1999A TIF Bond 5. Award Sale 1999 B Equipment Certificate 6. Lot SplitlVariance/36 I I l57th Avenue NW/Houle Reports of Staff, Committees, Commissions 7. Set Date/Coon Creek Corridor Trail Extension 8. Schedule Joint Meeting Date/Zoning Ordinance Task Force ".J Non-Discussion/Consent Items 9. Approve Financial Advisory Service Agreement 10. Approve PurchaseIRTA Fleet Maintenance Software II. Reduce Letter ofCredit/87-27/Woodland Creek 12. Reduce Letter ofCredit/92-20/Woodland Creek 3rd Addition 13. Accept Feasibility Report/Order Plans & Specs/98-27IFox Hollow 14. Accept Petition/99-20/13530 Hanson Blvd NW/WM IS. Accept Petition/99-19/3580 - I 44th Ave NW/SS WM 16. Approve Revised Adopt-A-Park Program 17. Review of Ord. No. 229IRegulating Conduct in Public Parks 18. Declare Costs/Order Assessment Roll/98-7/Winslow Hills Entrance Improvement 19. Approve Final Plat/Andover Station 20. Approve Variance/15514 Larch Street NW/Holdsworth 21. Approve Purchase/Toro Groundsmaster 580-D Mower with Cab and Accessories 22. Approve Purchase/Toro Groundsmaster 325-D Mower with Cab 23. Approve Purchase/Scotchman Iron Worker 24. Approve PurchaseIBall Field GroomerlUtility Vehicle for Parks Dept. 25. Approve Purchase/Motorized Wheel Balancer 26. Approve PurchaseIFront-end Loader 27. Accept Feasibility Report/Order Plans & Specs/97-26A1Hamilton Square Drainage 28. Award Bid/98-28/Shadowbrook 5th Addition , / Mayor/Council Input Payment of Claims Adjournment agenda Bookmark Name minutes sheriff phhamilton light tif equipment Ishoule trail zoning financial rtafleet Ic8727 Ic9220 acpt9827 pet9920 pet9919 adptpark ord229 dclr987 fpandstation varholdsworth toro580d toro3252 ironworker groomer balancer loader apt9726a bid9828 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION / DATE: May 18, 1999 AGENDA SECTION ORIGINATING DEPARTMENT Approval of Minutes City Clerk 1\ ~. v. ITEM NO. Approval of Minutes The City Council is requested to approve the following minutes: May 4, 1999 Regular Meeting , I \ / . " '-J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION 'j DATE: May 18. 1999 AGENDA SECTION ORIGINATING DEPARTMENT Discussion Administration Richard Fursman ITEM NO. Anoka County Sheriff Monthly Reoort \. BACKGROUND: The Anoka County Sheriffs Department will be present to provide the Council and the citizens of Andover an update on happenings around the City. - '. ,_ ___J (J / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: Mav 18. 1999 ITEM NO. Vacation of Easement 99-03 Lot 1, Block 2 HAMIL TON SQUARE cQ. Ed and Lora Hamilton ORIGINATING DEPARTMENT Planning John Hinzman, '}1:f-- City Planner AGENDA SECTION Discussion Item ReQuest , , The City Council is asked to hold a public hearing to vacate a portion of a drainage and utility easement along the southern corner of Lot 1, Block 2, HAMILTON SQUARE, (PIN 23-32-24-32-0021), located on the northeast corner of Crosstown Blvd NW and Hanson Blvd NW. , I Backe:round The easement was originally acquired for stormwater drainage purposes. The easement is not necessary if stormwater is discharged to the north through Chesterton Commons to County Ditch No. 37. Approval of the revised preliminary plat of Chesterton Commons was contingent upon dedication of easements to provide for stormwater drainage from Hamilton Square through Chesterton Commons to County Ditch No. 37. Staff Recommendation Staff recommends approval of the vacation of easement, subject to the conditions of the attached resolution. Attachments '\ '. / . Resolution for approval . Area location map . Site location map . Vacation of easement application . Notice of public hearing CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R -99 A RESOLUTION GRANTING THE VACATION OF EASEMENT REQUEST OF EDWARD AND LORA HAMIL TON TO VACATE A PORTION OF LOT 1, BLOCK 2 HAMILTON SQUARE (pIN 23-32-24-32-0021). WHEREAS, Edward and Lora Hamilton have requested to vacate a portion of a drainage and utility easement located at Lot 1, Block 2, HAMILTON SQUARE, legally described as follows: \ Vacation of the following described drainage and utility easement: Commencing at the most southerly comer of Lot 1, Block 2, HAMILTON SQUARE, Anoka County, Minnesota; thence northeasterly along a curve concave to the northwest having a radius of 599.45 feet, a central angle of 6 degrees, 57 minutes, 37 seconds a distance of72.82 feet; thence North 55 degrees, 30 minutes, 42 seconds East, tangent with said curve, and parallel with the southeastern boudary of HAMILTON SQUARE, 142.89 feet; thence North 50 degrees, 00 minutes, 58 seconds East, parallel with the southeastern boundary of HAMIL TON SQUARE 255.00 feet; thence North 39 degrees, 59 minutes, 02 seconds West, 50.00 feet; thence South 86 degrees, 17 minutes, 33 seconds West, 98.35 feet; thence North 88 degrees, 43 minutes, 55 seconds West, 255.00 feet to the western boundary of said Lot 1, Block 2; thence South 01 degree, 43 minutes, 55 seconds East, parallel with the western boundary of HAMIL TON SQUARE, 320.00 feet to the point of beginning. , I Except the most westerly 10.00 feet and most southeasterly 10.00 feet of said Lot 1, Block 2. WHEREAS, the City Council finds the request would not have a detrimental effect upon the health, safety, moral, and general welfare of the City of Andover; and WHEREAS, a public hearing was held and there was no opposition to the request. NOW, THEREFORE, BE IT RESOLVED, that the City Council ofthe City of Andover hereby grants the vacation of the drainage and utility easement as requested subject to the following condition: 1) Construction of a storm water drainage system discharging northerly into County Ditch No. 37, as approved by the City Engineer. 2) Approval by the Coon Creek Watershed District. Adopted by the City Council of the City of Andover on this 18th day of Mav, 1999. CITY OF ANDOVER , , .' ATTEST J.E. McKelvey, Mayor Victoria Yolk, City Clerk I~ IS UHVN t lo- .... 11(5) ',,-- '1: "I 1 N .................. ~ ~:~l ~ 'I >> C. '/1~ e- ~.~ \- \r~ ~-W---= H U __ rI: -O~' - >---~ c::: <t:/ rt. / ~ _ 1 t:::n" rl-l I ~- j. II- -1(1) \U f- -1.1. 1,1. \~ ... I-- f---i;O ~ 1-:: I-- I-- f---II.. n- <1..1 f---I~] ie: ~ \ \\ f-- I-- V 1~14~Ht~\, 11r4~TF City of Andover VACATION OF EASEMENT 99-03 HAMILTON SQUARE BLOCK 2 ED AND LORA HAMILTON / r> > '.. 1 ro ,~ ~<,- II~. Ii ~i. ................... ~................................... ifaia'l . \ '" ./ <( :r: ........ ~/ ~'" I..... ~ ..~ ~?Ki!f&B :;: .~{ ;;. T ......... "m 'tifft..... > ..}\ .l '.. ........... .. '.' ..,~ ..~ I .... . . '. ...... ,.' '.. . ...... '.' . ........... . . ~~~ -'(, ~ I LOCATION:.t~ ~ ~ ~ ~ "'i):'if ~< ~ ~.,j '- ~ lJ ~ ~~ LEGEND N Subject Property 0 350' Mailing Boundary V Street Center Lines EIJ Properties Notified Parcels BLot I Parcel Boundaries Right-of.Way Wat1!Jr Features I ,/Q...<V \ ~ -rt I-- N Sources: A Andover Engineering Andover GIS Anoka County GIS 1 inch - 490 fed RF. 1 :5.883 Map Date: May 05, 1999 j -------- ./ 4.~. ~;.: 1t1l ~W '/4 UF SEe. 23. T. 32. R,:'4 o ;. ----- NB90J5'25"W -~ rr; ------ .tr, ," j ~ ,~ "' " w w ~ '" ;.. 0>- 0", 0., "'''' A / \ / 1 () L1 ;S -~ 2 , . c:J ,- 0 , ~f ," -~ ,~ " -~ 0 'C l.J ~- 'C ~- ) L1 '. ~- '. :) () (J - . ... ,,'V. "<.\.. / p..'" ,~ ..S ~J ~O .- o~ ..~ 0. .,,,'1- c,'i.-'<' / / -- / / / ./ I, /' /1 --- I ./'........... \ / / "", 1..-- 1- "" l (J'i.1'o ',co..: 1 . -=. ""0 ... l _ ',. -:0\\ l7 V 111,.. i-'__ II",~ I" ~O~'($) J>. _ '-1_~ 'b> -- ~ '50 \ - '. / -,.. ;(5) , , CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 ~\\;~) fsgl1~" - ~ ............ VACATION OP EASEMENT REQUEST PORM Property Address vacant land - l~xx. RIi,(ebl"/2LSf,UVV' Legal Description of Property: (Fill in whichever is appropriate): Lot 1 Block 2 Addition Hamilton Square plat Parcel (If metes and bounds, attach PIN ~-sa-d4-3~-ctQ1 the comp ete legal) . "'1 SEE ATTACHED SURVEY, ----------------------------------------------------------------- Reason for Request The undersigned Property Owners have simultaneously, with this Application for Vacation, requested a feasibility report and have requested the City to proceed with installation of a storm water drainage outlet north of the plat Hamilton Square. Upon completion of the storm water dischargp ) system throuoh Chesterton Commons 4th. thp drainaQP pa~pmpnt lnratprl nn thp ./ above property is no lonqer required. Request is made for vacation. Current Zoning SC: Name of Applicant Edward and Lora Hamilton Address 6615 Highway 10 N.W., Ramsey, Minnesota 55303 Home Phone (612) 421-3245 Business Phone (612) 421-32411 signatureY~~c{ c!h7X.,./tr. ~~ Date 4-J6-ff . ----------------------------------------------------------------- Property Owner (Fee Owner) (If different from above) Address Home Phone Business phone Signature Date ----------------------------------------------------------------- / , , CITY of ANDOVER , I " , 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (61.2P55-5100 '". I CITY OF ANDOVER '., .... .' . - -"- . "~ '_ t . ' . " COUNTY OF ANOKA' ,','. . '. c' ," _'.' -. . .'-" _ '.4-'~._~~..:._..:~_..,. ,.:. _.:. .,..,'.,' '. .~.: :STATEOF.MINNES0TA.> ';"':","_"',:~.-">x, , NOTICE OF PUBLIC HEA.RJNG . The CitY Council of the City of Andover ~lrhold a Imblicheanng at'7:00p:m.;-;;~'~:<t<:"" soonthereafter as can be heard, on Tuesday, May'18th , 1999at Andover City Hall, l!:i~~- , ' , Crosstown Boulevard NW, Andover; Mimlesotato review the vacation ofeaSement:":'~ '.. n~questofEdwarda:ridLora Hamiiton to vacate .aportionofadrainage andutility':\/"'d :ease~~llt o~~ot.f; Blick.2.; ~~:I:qtr-~Q,uARE;, lq~~~~d,~ o~ thell~itl\~~.~o~~(~f;':;'>, CrosStown Blvd NW and Hansori Blvd NW (pIN 23:'32~24~32-0021). - "..': /;;::,';>~'; . . . '.. ",'!. ~ , - -' . ,.', : "-,"','. -: ,'..' ," . ..-..' ',' ~ . , All written and ~erbal continents wilrbereceived at that time. A copy ofthepr6pos~d'__" application will be available for reviewpnorto the meeting at City Hall. , ' ) ~"'drlu Victoria Volk, City Clerk Publication dates: May 7,1999 May 14, 1999 . , ., ) . , ,; PIN 223224440004 ANDOVER ELEMENTARY 14950 HANSON BLVD NW ANDOVER, MN 55304 , / PIN 223224440004 ANOKA HENN IND SCHOOL D1ST #11 11299 HANSON BLVD NW COON RAPIDS, MN 55433 PIN 233224320020 CURRENT RESIDENT 1409 CROSSTOWN BLVD ANDOVER, MN 55304 PIN 233224320010 SCHULTZ WILLIAM C & JEAN M OR CURRENT RESIDENT 15195 BLUEBIRD ST ANDOVER, MN 55304 '\ , j / PIN 233224330002 HOLASEK WINSLOW I 1159 ANDOVER BLVD NW ANDOVER, MN 55304 PIN 233224320018 CURRENT RESIDENT 15245 BLUEBIRD ST ANDOVER, MN 55304 PIN 233224320013 STAHL RANDOLPH M & CYNTIllA J OR CURRENT RESIDENT 15171 BLUEBIRD ST ANDOVER, MN 55304 PIN 233224320011 SALMON JOE G & MARY D OR CURRENT RESIDENT 15187 BLUEBIRD ST ANDOVER, MN 55304 PIN 223224440002 LOCHERLANDOLJ&PATIUCIA 15451 NOWTHEN BLVD ANOKA, MN 55303 PIN 233224320019 CURRENT RESIDENT 15219 BLUEBIRD ST ANDOVER, MN 55304 PIN 233224320008 MALM BARRY D & TRACY A OR CURRENT RESIDENT 1411152ND LN ANDOVER, MN 55304 PIN 233224320012 SCHILLE DONALD J OR CURRENT RESIDENT 15179 BLUEBIRD ST ANDOVER, MN 55304 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION . ) DATE: Mav 18.1999 AGENDA SECTION Discussion Item ORIGINATING DEPARTMENT Todd Haas, ~ Engineering ..y;r' ITEM NO. ~Pdate of Street Lighting Program The City Council is to be updated in regard to the Street Lighting Program as requested by the City Council at the last Council meeting. General Information The street lighting program started back in 1986. All new developments (urban and rural) thereafter are required to have street lights. In the urban area street lights are spaced approximately one every 300 feet. In the rural area street lights are spaced approximately one every 600 feet. Also, most intersections within the developments themselves also have street lights. '\ ) Questions 1. Are the developers responsible to pay for street light and installation? Yes they are. The developers are paying for about 35% of the cost up front. The remaining 65% is paid from the porlion of fees that are collected over time with the quarler billing which shows up in the maintenance and energy charge which is sent to the properly owner. 2. How do the developers know that they are responsible for paying for the street light and installation of the lights? It is written into all development contracts (see attached page from Langfeld's Oakridge Estates development contract). 3. Is it possible that the developer will pay for more than one lot for the ongoing energy and maintenance of the lot? Yes it is. The developer is responsible to pay this until they sell the lot at which time they would need to contact Connexus Energy to tell them of the new lot owner. 4. Who paid for the street lights located at County road intersections? The City pays for the initial installation and also the energy and ongoing maintenance at all lights located on a County road intersection/City street intersection and also County road/County road intersections. 5. Are all the lights owner by Connexus Energy? No. There are a few street lights located on signals that the City owns. If they are in need of repair, the City has an agreement with Connexus Energy to repair them for a flat fee of $50. 6. How many street lights currently exist in the program? Currently about 1,000 (all lights) 7. Do all neighborhoods have street lights? No. There are a number of neighborhoods that were developed prior to 1986 that do not have street lights. There have been a few neighborhoods that exist \ ) prior to 1986 that have petitioned for and are paying for the installation and ongoing energy and / maintenance of the lights. , ) '-" , "- , I "- I " / 8. Has the City Council been consistent since 1986 that the neighborhood that have lights pay for the lights? Yes. The City Council has indicated that the benefit of street lights goes to the property owner no different than if a neighborhood has municipal water and sanitary sewer. Note: There was a question in regard to corners that have both frontage along a County road and City street. Past practice on all developments has been if there are corner lots and are part of the development, they will be responsible to pay for ongoing maintenance and energy of the lights. There are numerous other developments very similar to this. If you have questions, feel free to contact me at 767-5131. I will also be at the meeting to answer any other questions that the City Council may have. \ .J H. (,. ....h.$-.: ~~ .... .-' ';":',..-.'-' "'rC~t::4~ .E~t~:-r' .~-_~ !'"\-.~_'O-_: ~ ......--i .... t ~ '.: . t:';1~ ,.:""j.f " -~ :':~';; -. ~;. \>-:. , I. j ~.....a<_'.. ;~,'-'~:'<L.o'-''';''- The Developer shall furnish street lights in accordance with the City"s Street Lighting Ordinance No. 86. The Developer shan;. conform to Ordinance No. 86 in all respeCts. The City shall order1~\~..Ts, the street lights and Developer shall reimburse the City for sUch',";";' cost. - , . . \:~;~{~~~~r;~~:i;;~j'~~;;.i-":~ General Require...nentst ....C' , . ,,;"::-~~;~'~Y".: ' ~~ ~ +:'r;.:-.. - ~"~.' _.:---:.~.~_<~.~~.t .. _ ._ '_ --~o;-'" _ .m:'~~..w.._J-- _', h_";~:/f~1J.~t:..>;_._:" '. ~~ID8IWJ11:tm..wiiiiiI,.-;.tnStilf8ar""OperatM......;~,,~. '. ..' . ~inta108C1:'I1VistNR.~tq~,~~rnpaJlY;OXlq~~'mth":.J'. . '-mlitE YJ!91~.n~J::i~~teme.J_!lJ.'3:, thQ';ratEr.d3ma~Uh.ct$n~Uigl)~ng;,3Y~p1.' . 2~Coilfsnam~mi.b!~~ttl&.lD.e.Ve.'OJJer.fm ~~~..~.ACfUiEilq~IAt~ut:C.tlB.e[$IbL:~tfi8it.b~(espotfi~h;,~, . h . " ~!fMtJlgbduu;gpu.amfj!mmTae$~l . : .~:'~'~.; .. ':~~,":'F~,."..' ",:..:, b"J;~:ntP.ajJfAiiif[.e.e&liQ.fitiCJ)aiges:~for;al[;JotS;-oWife.(h,llyi.,>~-',. ...... Developeu I'. ,nti The Developer shall dedicate and survey all storm water holding' . ponds as required by the City. The Developer shall be responsible for storm sewer cleaning and holding pond dredging, as required, by the City prior to completion of the development. c'..' , -,:'! .~. J. The Developer shall be responsible for securing all necessary . approvals and permits from all appropriate Federal, State, Regional and Local jurisdictions prior to the commencement of site grading or construction and prior to the City awarding construction contracts for public utilities. K. The Developer shall make provision that all gas, telephone and electric utilities shall be installed to serve the development. L. Cost of Developer's Improvements, description and completion dates are as follows: Description of Improvements Estimated Cost Date to be Completed 1. Site Grading and Erosion Control. $ )Oo.,u~ 0.::.- f 0 be" g~/'t:te 2. Street Maintenance. $ ... .'205". DO . ....:~J{:f' ,:.; 3. Street Construction. $ ZS-o. DO . '.",- ~.' l' '-'''',' , ." ~ 4. Storm Sewer Construction. $ :;ZOr,).oo d , , J " I 5. Lot Stakes. $ ~_I /pO. 0" , .. 'J ,it -4- \ " J CITY OF A.'iDOVER COUNTY OF A.'iOKA STATE OF i\-ITh"NESOTA ~~- , -, ORDINAJ.~CE NO. 252 An Ordinance repealing Ordinance No. 86 adopted May 3, 1988. AN ORDINANCE PROVIDING FOR THE ESTABLISHMENT OF A MUNICIPAL STREET LIGHTING SYSTEM; THE OPERATION AND l\.-!AlNTEN.~'J'CE OF A STREET LIGHTING SYSTEM AND THE COLLECTION OF THE COSTS FOR SUCH SERVICE PROVIDED BY THE MUNICIPALITY AS A SPECIAL ASSESSMENT AGAINST THE PROPERTY BENEFITED AND PROVIDING PENALTIES FOR VIOLATION. The City Council of the City of Andover hereby ordains as follows: Section 1. General Oneration. The City of Andover does hereby make a provision for the establishment of a municipal street lighting system. The areas to be served shall be determined and approved by the City Council. / Section 2. Rates. Fees and Cbarl!es. The City Council shall adopt a resolution which indicates a schedule of all rates, fees and charges for all street lighting service provided to residents. This resolution may be amended from time to time to indicate any necessary change in rates, fees and charges. Section 3. Damal!e to System. No unauthorized person shall remove, damage, alter or tamper any structure or part of a street lighting system. Section 4. Efficiencv of Street Lil!htinl! System. The City shall not be liable for any deficiency or failure in supply of light to residents, whether occasioned by shutting off the system for the purpose of making repairs or connections or from any other cause whatsoever. Section S. Payment of Charl!es. I / Any prepayment or overpayment of charges may be retained by the City and applied on subsequent quarterly charges. 1 \ Section 6. Penaltv for Late Payment. ( If a quarterly ser....ice charge is not paid when due, a penalty often (10%) percent shall be added thereto. Section 7. Action to Collect Chal"1!es. On or before September 1st of each year, the City Clerk shall list the total unpaid charges for street lighting services against each separate lot or parcel to which they are attributable under this Ordinance. After notice and hearing as provided in Minnesota Statutes 429.061, the City Council may spread the charges against the benefited property as a special assessment under Minnesota Statutes 429.101 and other pertinent statutes for certification of the County Auditor and collection along with the current taxes the following year. Section 8. En!!ineerine DeDartment. The Engineering Department shall assume and discharge the responsibilities imposed by this Ordinance, along 'With such other duties as may be required or assigned to the Department. Section 9. Validity. If any section, subsection, sentence, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a court of competent jurisdiction, the remaining portions of this Ordinance shall not be affected. f:- . / Section 10. Penalty. Any person, firm or corporation who shall violate any provision of this Ordinance shall be guilty of a misdemeanor, and upon conviction thereof shall be punished as defmed by State law. Adopted by the City Council of the City of Andover on this 16th day of Februarv, 1999. A TIEST: CITY OF ANDOVER ... .i,L- (~ _"'''/,,,,',,,,-,,-, ~- :] f" )r;<--KL~ .If. E. McKelvey, Mayor! l , l / Victoria Volk, City Clerk 2 " CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , I DATE Mav 18,1999 AGENDA SECTION Discussion ORIGINATING DEPARTMENT Finance ~'\.:f\' Jean D. McGann lITEM NO. Lj. Award Sale - 1999A GO TIF Bond REOUEST: The Andover City Council is requested to award the sale of the 1999A GO TIF Bond. The results of the sale and appropriate resolutions will be presented at the City Council meeting. Mr. Tom Truzinski, a representative from Juran & Moody, is here tonight to present the results of the Cities bond sale. Within your packets you , J will find a copy ofthe preliminary official statement issued for this bond sale. The City has maintained its' "A" Rating for this bond sale. BACKGROUND: On April 20, 1999 the Andover City Council authorized the sale of$1,500,000 General Obligation Tax Increment Bonds. The sale date was set for May 18, 1999 at 11 :00 AM Central Standard Time. '. / ) / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE Mav 18.1999 Discussion ORIGINATING DEPARTMENT Finance C\~N'\ Jean D. McGann AGENDA SECTION lITEM No.6. Award Sale - 1999B Equipment Certificate REQUEST: The Andover City Council is requested to award the sale of the 1999B Equipment Certificate. The results of the sale and appropriate resolutions will be presented at the City Council meeting. Mr. Tom Truzinski, a , representative from Juran & Moody, is here tonight to present the results of the Cities bond sale. Within your . / packets you will find a copy of the preliminary official statement issued for this bond sale. The City has maintained its' "A" Rating for this bond sale. BACKGROUND: On April 20, 1999 the Andover City Council authorized the sale of $1 ,050,000 General Obligation Equipment Certificate Bonds. The sale date was set for May 18, 1999 at 11 :00 AM Central Standard Time. . / I CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: May 18. 1999 ITEM NO. Lot Split\ Variance 99-01 3611 157th Ave NW (0. Charles & Vendala Houle ORIGINATING DEPARTMENT Planning John Hinzman, -*' City Planner AGENDA SECTION Discussion Item Reauest The City Council is asked to review the lot split and variance request of Charles and Vendala Houle to split the northern 2.5 acres ofa 5 acre parcel at 3611 157th Avenue NW (PIN 17-32-24-34-0005). A variance is requested to Ordinance 8, Section 4.05(L) to allow a sheet metal building over 120 s.f. on a parcel 3 acres or less in size. The property is zoned R-l, Single Family Rural. Plannin!?: and Zonin!?: Commission Action The Planning and Zoning Commission voted 5-0 (2 absent) to recommend approval of the request at the April 27, 1999 meeting. Hardship criteria for the variance was discussed. The Commission agreed to recommend approval of the variance based upon the lawful existence of the pole building before a lot split rendered it non-conforming. Screening of the building by mature coniferous trees was also taken into consideration to differentiate the proposed application from future requests. Please consult the attached staff report and minutes for more information. Staffs placement of the request as a discussion item is based upon the unique nature of this application. Variances to metal pole building on lots of less that 3 acres have not been granted in the past. Attachments '\ / . Resolution for Approval . Planning and Zoning Commission Minutes - April 27, 1999 . Planning and Zoning Commission Staff Report - April 27, 1999 \ .' CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R -99 A RESOLUTION GRANTING THE LOT SPLIT AND VARIANCE REQUEST OF CHARLES AND VENDALA HOULE TO SPLIT A 2.5 ACRE PARCEL FROM A 5 ACRE PARCEL AND VARYING FROM THE PROVISION OF ORDINANCE 8, SECTION 4.05(L) ACCESSORY BUILDINGS AT 3611 157TH AVENUE NW (pIN 17- 32-24-34-0005). WHEREAS, Charles and Vendala Houle have requested to split a 2.5 acre parcel from a 5 acre parcel pursuant to Ordinance No. 40 and varying from the provision of Ordinance 8, Section 4.05(L) to allow an existing sheet metal building on a parcel less than 3 acres in size at 3611 157'h Avenue NW (PIN 17-32-24-34-0005). Said split is legally described as follows: The North Half of the East Half of the Southeast Quarter of the Southeast Quarter of the Southwest Quarter of Section 17, Township 32, Range 24, Anoka County Minnesota. WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of Ordinances No. 40; and WHEREAS, the Planning and Zoning Commission has determined the lawful existence of the building before property split, and the screening of said structure by mature coniferous trees as unique hardship criteria under Ordinance 8, Section 5.04; and WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, morals and general welfare of the City of Andover; and WHEREAS, a public hearing was held for the request; and WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the lot split as requested. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the lot split on said property with the following conditions: \ I j Page Two ) Lot Split 3611 157th Ave NW May 18, 1999 1) That the applicant pay a $400 park dedication fee as stipulated in Ordinance 40, Section 5B. 2) That the lot split be subject to a sunset clause as defined in Ordinance No. 40, Section II1(E). 3) That the applicant submit a certified property survey of the split to the City. 4) That the applicant plant additional trees to further screen the existing pole building. Adopted by the City Council of the City of Andover on this 18th day of Mav. 1999. CITY OF ANDOVER ATTEST: J.E. McKelvey, Mayor Victoria V olk, City Clerk \ , ~ PUBLIC HEARING: LOT SPLIT/VARIANCE (L.S. 99-01) - 3611157TH AVENUE - CHARLES HOULE / Mr. Hinzman explained that the Planning and Zoning Commission is asked to review the lot split and variance request of Charles and Vendala Houle to split the northern 2.5 acres of a five acre parcel at 3611 157th Avenue Northwest (PIN 17-32-24-34-0005). A variance is requested to Ordinance 8, Section 4.05(L) to allow a sheet metal building over 120 square feet on a parcel three acres of less in size. The property is zoned R-l, Single Family Rural. Mr. Hinzman stated that the applicable ordinances are: Ordinance 40 regulates the division of lots. A lot split is defmed as any division of a lot, parcel or tract of land into not more than two parcels when both divided parcels meet or exceed the minimum requirements for a platted lot in the applicable zoning district. Ordinance 8, Section 6.02 establishes the provision for minimum lot width, lot depth and lot area for zoning districts. The minimum requirements in the R-l district are as follows: . Lot width at Front Setback . Lot Depth . Lot Area per Dwelling -300 feet -150 feet -2.5 acres Ordinance 40, Section 5B states if no park fees were assessed or land dedicated during the original plat, the Council may assess a fee set by resolution ($400.00) for each lot created. Ordinance 8, Section 4.05(L) - Accessory Buildings prohibits permanent sheet metal, painted or unpainted accessory buildings exceeding 120 square feet on parcels less than three acres in residential districts. The foregoing shall not apply to painted and finished metal siding normally used on residential structures. Ordinance 8, Section 5.04 - Variances allows variances where there are practical difficulties or unnecessary hardships in any way of carrying out the strict letter of the provisions of this Ordinance. Hardships or difficulties must have to do with characteristics of the land and not the property owner. Economic considerations shall not constitute an undue hardship if reasonable use of the property exists under the terms of the Ordinance. Mr. Hinzman explained that the existing pole building was constructed in 1985 the existing pole building measures 26' x 39'4". The building is located 130' northwest of the existing home and approximately 60' south of the new proposed property line. The structure is sheet metal construction and surrounded by tall pine trees on the north and east sides. Mr. Hinzman explained the proposed lot split meets the minimum size and setback requirements of Ordinance 8 and the building official has judged the site buildable. "- \ -' Mr. Hinzman reviewed photos of the property and the pole building. Regular Andover Planning and Zoning Commission Meeting Minutes - April 27, 1999 Page 2 I Commissioner Dalien questioned who owns the adjacent property. Charles Houle. 3611 157th Avenue Northwest, stated that he has lived on the property since 1971. He explained that Gerald and Darlene LaZare live to the left and to the north is Helen Jan Steffus. He noted that he came to the Commission in 1985 and tried to put a 3,000 square foot building on the property but did not because he felt it would be an eyesore to themselves and to the neighbors so they cut the building size down to 1,000 square feet and surrounded the building with trees. Chairperson Squires questioned if a building permit was required when the pole building was constructed. Mr. Hinzman stated yes. Commissioner Hedin questioned if the property would be in any other violation by splitting the property. Mr. Hinzman explained that they would only be inyiolation because the pole building is metal, he noted that if the building had different siding on it like brick it would be acceptable. Commissioner Hedin stated that he has driven by the property several times and thought it was a very nice building and doesn't think it would cause any problems because it is surrounded by trees. Commissioner Hedin questioned if Mr. Houle was planning on moving from the property. Mr. Houle stated yes. Motion by Falk, seconded by Hedin, to open public hearing. Motion carried on a 5-yes, 0 nays, 2- . absent (Daninger, Jovanovich) vote. Jim Hughes. Greenwell Realtv, explained that he is assisting Mr. Houle with the sale of his property and stated that he had wrote the economic hardship on the application. He explained that he understood why City Staff didn't feel comfortable with the economic hardship explanation. He stated that the hardship should be more along the lines of common sense and stated that he understand that the Ordinance was put in place to avoid smaller properties from having several buildings, but noted that the existing pole building is not unsightly and is surrounded by many trees. Motion by Hedin, seconded by Apel, to close the public hearing. Motion carried on a 5-ayes, 0- nays, 2-absent vote. Commissioner Apel stated that is in favor of granting the variance based on the fact that the building already exists and that the building was constructed before the Ordinance was adopted. Commissioner Falk stated that he agreed with Commissioner Apel and doesn't feel that the pole building should be tom down. , \ > Regular Andover Planning and Zoning Commission Meeting Minutes -Apri/27, 1999 Page 3 J Chairperson Squires stated that he thinks that it is necessary to focus on economic hardship and the notion of why there is a hardship. He suggested following up on the property owner's suggestion to plant some more trees. Commissioner Dalien agreed that more trees should be planted to help with further screening of the building. He stated that in situations where the building was built before the Ordinance was adopted consideration should be given. Motion by Hedin, seconded by Ape!, to recommend approval of the lot split and variance request of Charles and Vendala Houle taking into consideration recommendations by Staff and including planting more trees around the pole building based on the hardship due to an Ordinance that was passed after the building was built. Motion carried on a 5-ayes, O-nays, 2-absent (Daninger, Jovanovich)vote., Inc. \ / , ) '- , / CITY OF ANDOVER REQUEST FOR PLANNING COMMISSION ACTION DATE: Aori127. 1999 ITEM NO. 4 ORIGINATING DEPARTMENT Public Hearinl!: L.S.\Var 99-01 3611 157th Avenue NW Charles & Vendala Houle. Planning John Hinzman City Planner Request The Planning and Zoning Commission is asked to review the lot split and variance request of Charles and Vendala Houle to split the northern 2.5 acres of a 5 acre parcel at 3611 I 57th Avenue NW (pIN 17-32-24-34-0005). A variance is requested to Ordinance 8, Section 4.05(L) to allow a sheet metal building over 120 s.f. on a parcel 3 acres or less \ 10 SIze. ./ The property is zoned R-I, Single Family Rural. Applicable Ordinances Ordinance 40 regulates the division of lots. A lot split is defined as any division of a lot, parcel or tract of land into not more than two (2) parcels when both divided parcels meet or exceed the minimum requirements for a platted lot in the applicable zoni~g district. Ordinance 8, Section 6.02 establishes the provision for minimum lot width, lot depth and lot area for zoning districts. The minimum requirements in the R-I district are as follows: . Lot Width at Front Setback . Lot Depth . Lot Area per Dwelling - 300 feet - 150 feet - 2.5 acres Ordinance 40, Section 58 states if no park fees were assessed or land dedicated during the original plat, the Council may assess a fee set by resolution ($400.00) for each lot created. , / , \ J Page Two L.S.\Var 99-01, Houle 3611 157tb Avenue NW April 27, 1999 Ordinance 8, Section 4.05(L) - Accessory Buildings prohibits permanent sheet metal, painted or unpainted accessory buildings exceeding 120 square feet on parcels less than 3 acres in residential districts. The foregoing shall not apply to painted and finished metal siding normally used on residential structures. Ordinance 8, Section 5.04 - Variances allows variances where there are practical difficulties or unnecessary hardships in any way of carrying out the strict letter of the provisions of this Ordinance. Hardships or difficulties must have to do with the characteristics of the land and not the property owner. Economic considerations shall not constitute an undue hardship if reasonable use of the property exists under the terms of the Ordinance. Existin!! Pole Buildin!! , / Constructed in 1985 the existing pole building measures 26' x 39' 4". The building is located 130' northwest of the existing home and approximately 60' south of the new proposed property line. The structure is sheet metal construction and surrounded by tall pine trees on the north and east sides. Lot Split Review . The proposed lot split meets the minimum size and setback requirements of Ord. 8. . The building official has judged the site buildable. Variance Review . The applicant has described the hardship for granting the variance to allow the pole building to remain in its present condition as follows: "requiring the owner to remove the building at owner expense would be costly and reduce the value of the property that will be sold this spring\summer" · Does the proposed hardship meet the criteria of Ordinance 8, Section 5.04? Are there practical difficulties or unnecessary hardships in any way of carrying out the strict letter of the ordinance? · Similar variances have not been granted in the past. , \. j Page Three L.S.War 99-01, Houle 3611 157th Avenue NW April 27, 1999 Commission Ootions The Planning and Zoning Commission may recommend one of the following options: 1. Recommend approval of the lot split and variance as requested, citing specific hardship criteria as defined by Ordinance 8, Section 5.04. 2. Recommend approval of the lot split but requiring the property owner to either remove the building, or modify the exterior to comply with Ordinance 8, Section 4.05(L). 3. Recommend denial of the lot split and variance, citing specific reason for denial. 4. Table the application pending further information from staff. , , Staff Recommendation , / Staff recommends approval of the lot split, but has reservations about granting the variance for the pole building under the current hardship stated by the property owner. Specific hardship criteria should be presented to prevent against nullification in applying the ordinance in the future. A recommendation for approval should include the following: 1) That the applicant pay a $400 park dedication fee as stipulated in Ordina!lce 40, Section 5B. 2) That the lot split be subject to a sunset clause as defmed in Ordinance No. 40, Section III(E). Attachments . Location Map . Site Map . Site Pictures . Application for Lot Split and Variance " . Notice of Public Hearing ) ~ hGrcfs{r} ~AqIlR-O'L o/d~.fr--6&5 {~~ - 4dcl(f(O^Q( irfe5 - I~ City of Andover LOT SPLIT 99-01 3611 157TH AVE NW - CHARLES HOULE . l ~~ ................................. ...'..' n . .:.;.:.:.....:.,-:': '.i,'i.. t\ 'L ...., ,..> . .i>Ci/. ....'\0 ilk,,::*,j~, II Ji,' ...... .\ J0'"'% . .. .lI#\@U ,~ii:.:[i~]::::i:::!ji!:: ...... .,.\ sff I y. ,..' .,> ,.. ..< ...:.::. .. .'.....,'. ,..'",." .......'.,...... ..<..'...;....,.:...........,.. i...'..L......... "::;::;:,::: ..~. .,.,.,....... c~ ..i. .....:..,.... .. .. ... _I .. .. .. ..<.:<.... ,.,.y...,.,..' i.,..'.'.".......,:,...,. '"....,..: ..,.,.................'...'.. 3W'l1 ....,..,.................... >< .... I .,.,"..i". ... .. '/1 :."i'",. ,..... .. .../11 l ..'......'.,.,. .... ......>.:..,.,..,.. 1 fiT'-H Al F ~ '. ,.),y ,,: qy::, ':, I.:..' ...'... .'. ........ ....'... ...,'.',.,...'."........',' .".\li,.. . 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CJ Properties Notified .. ......... it' ( ..... ~'" i'J1l C(~ ~ iS~ :~ ... .J;;;&~'" -'(, ~ a5~ ~ ~ 'I! .if: v f1-: g... i ....d~ ilJiF ~ ~I (f) ~ """"'i n u ~lm LEGEND N Subject Property \ 1\/ Street Center lines , , A Sources: AndoverEng~eering Andover GIS Anoka County GIS ""...1$ 8 Lot I Parcel Boundaries Right-of-Way Water Features 1 inch - 490 feet RF - 1 :5,883 Map Date: April 15, 1999 , . ) / , \ '. / ~~o ...-t,) \..- '\~ ;\" "'\ ,. '" '5' =-U _ -r .,i- \~,,~ ~ ",;- '7f" I l ,,>~l'''\'''' L(( I I n( 1 1'3,-, v-."'''')Z- "" l~q?c,~.\~' Sc..((.. JfiA.V;~--7 <,Gi\ 1S"?-rh /~. ::? ~ V\ <::.. . J t~ ~ ,.... r'K-,' 'Z' A '1\' I \'....<-" ':. Ie'> S t- Looking north towards proposed new lot \ '. I , J Looking north from home towards pole building ".. .. Y . .. l. .' \ ~. J. . ..-: .. \--. . . .) .' t . I '1.1 '_/.'" -~-- , . . \C . .:~. ~-(. . ..il ..F-. . .~ . \ -.~ ~~\ ~;. ~~I?!~'.~~ . ~ ~ - -~ '\ , J .' . -~ .... -. ..-- . -- . .. , ....,"_ _..- r. , Looking north towards home and accessory bldgs " / ., / Looking south towards pole building / , , ) .. .F:~S. :2=. ;~..l,~_~-l ,=~I.:.: _ . 7::_:-.-~S2:: T;]:,';,2 ~?,,~~33_ _ _. ---I~~~_ CITY of ANDOVER 1665 CROSSTOWN BOULEvARD N.W. . ANDOVER. MINNESOrA 65304 01812,.755-5100 ~ SI~IT .IQUlaT rORK Proput.y Addu.. .3c,t \ \ 57 -r~ ~\J(L L~9.1 De.crlpt,lon of property: Irl11 In whlchev.r 1. appropriat,e): Lot Block Addltlon AeJ,ove. (" 'IN 11 3d.-).. ~IOOO 5 (If met.. and boundl, attach th. completl legal d..crlptlon). II the prop.rty~ Abltract X or Torrena ? ('bl. laforaatlon .u.t b. provid.ariia can be obtalnea fr~ tbe caunt7) . , N~._______~_______~____~~_~__~~______~_N__"WM___~_____~"------~-- Rea,on for uquut 'T.;:> spl;1- .{k.l~ ~ o-..c.Yoi?- lo+- II'\'u ~ ~. 5 C-" c.. r~ I",~s. All t~t'r"J.z."'e.....is- t...,.;. U (e.... rr-. 0... \ f\ 0", S " V<. -\' ~ V" ~ l u \- 01.1) , ( ~ : L I (Y\ c e..-t- Se.\ 'o,..,c....l {~'t.......r <.. ,"",t^Ts. "I."~c:",.,<",,, tS {..E..- b,^-JJ ko~{.. .ow'. !r-.of'o-th lot l/V'\d" ()..c.c.~s~ !; r ~ ,Y'\ T lA.. , ~ r 5 t curr.nt zon1n9 ~;::-:;-~~;~~::~~--~~:~~~-~E~---~:j---Li;:j~J~:-A-~--~~~-~-- , AdcSr... 3(11 l5(-t~ AJrl...- N"v', A.....<~":(r HOll8 Phone G~)..-~{)..l- p~). Buaineu Phone ~ ~~~::~:::_-~~~~~q~~--------~:~:_--~~:~~~::_------- prop.rty owner (f.. Own.r) ~~...... (If d1ff.r.nt froll aboy,) Add re II , I RO'" Phone auiln... phon. Date Signature __4~~"_____~__________W______4.______~_N___________~_W----------- '\ / "'9\, CITY of ANDOVER :'..~,."",-:.:"'~-. VARIANCE REQUEST FORII Property Address 3.6\\ \Sl1'~ Ave . ;J~J. ~ I;; o~ SE''(.: Legal Description of property: J.. . -r (Fill in whichever is appropriate): A ",JoJe..r (;;.4. 5w'4 <)"_/7 I '3 ~, 30.( Lot Block Addition Plat Parcel PIN /'1 S :l. J.....~ 3. '{ DoC).s (If metes and bounds, attach the complete egal) --------------------------------------------------------------------- Description of Request -r~ ('c...M.~I/-'I.\ u\ (') ~ \., t . ileJ<!..- c;.<.(/o\.J I'\.or ().. ( .' . r >l.. . ')eci fic Hardship / lr- .)w,,~, .t. ,'k ,:,vf<.--ty -\''^~\- ""':(( b- t-.<.. Section of Ordinance -- -r~~<;. <'1'.-:...) / <;"....h"\er. I . Current Zoning --------------------------------------------------------------------- c~~J'\~ E ~"J $6 ( 1 \ 5" 7-r\..- AJo.. III (A / Home phone 61~ -'i.}-l - If criO Signature ~J,tI~ Date p I~ It? / -----------~---~~---------------------------------------- Name of Applicant v ~V-~~\ ~ A. \t,J~ AV'J. "'''-...-r .l\ddress Business Phone Property Owner (Fee Owner) (If different from above) 5c"........e . Address Home phone / \ : Jna tlJ're Business Phone Date --------------------------------------------------------------------- .~"' . 't'. ., , '\ " / CITY of ANDOVER CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA - - .'. ',-~ .' . - , ~ '. - ': '...... ".:" .~-.,~""j ..;...._:~.,::;:=.:~:'~~~'- . '. "~:-"~.~_:'.~;:'."" ';' ...'\:,:;'.~::'~;.;>H:;~~;~;~~. NOTICE OF PUBLIC HEARING' " . " '. -' -' The Planning and Zotiing Conuhission of the City of Andover willl10ld a public.hearing:~: .: .: '. ';.'X<:.,','; at 7:00 p.m., or as soon thereafter as can be heard, on Tuesday, April 27, 1999 at Andover . . . .. City Hall, 1685 CrosstownBoulevard NW, Andover, Minnesota to .~view the Lo! Split . .'.'__' .~. . .. requ.est of Charles Houle to split the northem25 asreSfroma 5 acre'parceI,TIie,:::~:;:::~..-'.:r.,.,:)..:'::C( applicant 3Iso requestS vllrlanees'to .ordinance 8, Se'ction4.0s tOeX~:th~rtf::i;clm4tn:,,';:,.:,_ :'~;~:SS';;;<::<< amount, of square feet devoted t~ acc~orr:b~~gs,)m.~to'.~~}i~~g.'Pgt~M~~;l6/:,:,j;{~:'~~4d~:;;' building on a lot under 3 acres. The subject property is located at361 1 1St' Avenue~:-, '. ..:. '.;',': . (pIN 17-32-24-34-0005), legally described as foUows: . .... ':, ,,,_:,~':~,, . The East Half of the Southeast Quarter of the Southeast Quarter of the Southwest Quarter of Section 17, Township 32, Range 24, Anoka County Minnesota. All written and verbal comments will be received at that time. A copy of the proposed budget will be available for review prior to the meeting at City Hall. ~tla Victoria V olk, City Clerk Publication dates: April 16, 1999 April 23, 1999 \ / PIN 173224340006 STEFfES WILLIAM L & J C OR CURRENT RESIDENT 15M~ TULIP ST A ,)VER, MN 55304 PIN 173224430001 REYNOLDS ARTIIUR R & STELLA OR CURRENT RESIDENT 15835 TULIP ST ANDOVER, MN 55304 PIN 203224210010 AHERN BARBARA L OR CURRENT RESIDENT 3620 157TH AVE ANDOVER, MN 55304 PIN 173224430003 BERTRAM MICHAEL H & DEBRA A OR CURRENT RESIDENT 3537 15TI11 AVE ANDOVER, MN 55304 , j , , , PIN 173224430002 DURANT LAURI JEAN OR CURRENT RESIDENT 15885 TULIP ST ANDOVER, MN 55304 PIN 173224340008 LAZARZ GERALD A & DARLENE A OR CURRENT RESIDENT 3705 15TI11 AVE ANDOVER, MN 55304 PIN 173224340005 HOULE CHARLES E & VENDALA A OR CURRENT RESIDENT 361115TI11 AVE ANDOVER, MN 55304 PIN 203224210004 WlllTEFORD MICHAEL & RHONDA OR CURRENT RESIDENT 3724 157TH AVE ANDOVER, MN 55304 PIN 203224210007 PUCHALLA DANIEL D & YVONNE OR CURRENT RESIDENT 3676 157TH AVE ANDOVER, MN 55304 PIN 203224120001 ZOUBEK DONALD M & JANE F OR CURRENT RESIDENT 15640 SILVEROD ST ANDOVER. MN 55304 PIN 173224430004 KNOLL FARMS INC 15709 ROUND LAKE BLVD NW ANDOVER, MN 55304 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ I / DA IT: Mav 18, 1999 AGENDA SECTION ORIGINATING DEPARTMENT Reports of Staff, Committees, Commissions Todd Haas, Engineering 4 ITEM NO. 'l~t Date/Coon Creek Corridor Trail Extension This is an update for the City Council in regard to the potential Coon Creek Corridor Trail Extension, Project 99-24, between Hanson Boulevard NWand Crosstown Boulevard NW. Scott Erickson and myself along with Tim Kelly of the Coon Creek Watershed District walked the south side of the creek on Tuesday, May 11, 1999. At this point there appears to be no wetlands impacted by the location of the trail. The City will need to discuss with the MNPCA the possibility of moving a small section of fence for the WOE site which is located adjacent to the creek near Hanson Boulevard NW or we may need to construct a bridge to avoid the fence. / We will be evaluating alternatives and associated costs and will be updating the Council when the information is put together. Note: City staff will discuss with the MNPCA over the next couple weeks a trail easement and possibility of relocating the fence. " CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ DATE: Mav 18.1999 " AGENDA SECTION ORIGINATING DEPARTMENT Reports of Staff, Committees and Commissions Planning Jeff Johnson ITEM NO. Schedule Special City Council Meeting Zoning Ordinance Review Task Force and City Council (~~ieWNew Zoning Ordinance) The City Council is asked to schedule a joint meeting between the City Council and the Zoning Ordinance Review Task Force to review the newly revised City Zoning Ordinance. The Task Force has been meeting for approximately a year and one-half (1 1/2) to revise this ordinance. Staff would prefer that the meeting be scheduled in June in order for the Council to have adequate time to review the Ordinance. \ / / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ DATE: May 18. 1999 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion Finance ~-;)r<' Jean D. McGann ITEM NO. ~~rove Financial Advisory Service Agreement The Andover City Council is requested to approve a Financial Advisory Service Agreement with Juran and Moody. This agreement specifies the duties and responsibilities of Juran and Moody and the City when issuing debt. A copy of the agreement follows. Please contact me at 767-5110 with any questions. , ~, '\ FINANCIAL ADVISORY SERVICE AGREEMENT BY AND BETWEEN THE CITY OF ANDOVER, MINNESOTA AND JURAN & MOODY This Agreement made and entered into by and between the City of Andover, Minnesota (hereinafter "City") and Juran & Moody, a division of Miller, Johnson & Kuehn, Incorporated of St. Paul, Minnesota (hereinafter "JM"). WITNESSETH WHEREAS, the City desires to use the services of JM related to the issuance of City debt as described herein ("Debt"), and \ WHEREAS, 1M desires to furnish services to the City as hereinafter described, / NOW, THEREFORE, it is agreed by and between the parties as follows: SERVICES TO BE PROVIDED BY JM Debt Issuance: Serve as the City's Financial Advisor for the issuance of Debt. For the issuance of the municipal bonds, JM will provide all services necessary to analyze, structure, offer for sale and close the transaction including, but not limited to, the following: Planning and Development . Meet with City officials and others as directed to define the scope and the objectives. Assemble and analyze relevant statistical information. Prepare a prelimiruuy feasibility study or discuss with City officials possible funding options and the fiscal implications of each. Prepare details on the recommended options - information on the issue structure, method of issuance, term, sale timing, call provisions, etc. Prepare a schedule of events related to the issuance process. Attend meetings of the City Council and other project and bond issue related meetings as needed and as requested. . . . . . "- / . " ) Bond Sales * Prepare, cause to be printed, and distribute the Official Statement and Bid Form to prospective bidders. Cause to be published the Official Notice of Sale if required by law. Recommend whether the issue should secure a bond rating. If the issue is to be rated, prepare and furnish to the rating agencies the information they require to evaluate the issue and provide their rating. Serve as the City's representative to the rating agencies. Directly contact underwriters most likely to serve as syndicate managers to assure that bidding interest is established. Assist the City in receiving the bids, compute the accuracy of the bids received, and recommend to the City the most favorable bid for award. Coordinate with bond counsel the preparation of required contracts and resolutions. . . . . . Post Sale Support . Coordinate the bond issue closing including making all arrangements for bond printing, registration, and delivery. Furnish to the City a complete transcript of the transaction. Assist, as requested by the City, with the investment of bond issue proceeds. . . Investment Assistance: Should the City desire to invest the proceeds from the issuance of the Debt issuance or any other funds of the City through JM in its capacity as a broker, JM shall, at all times, transact such investments as principal. , COMPENSA TION For the proposed sale by the City in 1999 of its approximate $1,500,000 General Obligation Tax Increment Bonds of 1999 and its approximate $1,050,000 General Obligation Equipment Certificates of 1999 (collectively, the "Bonds"), JM's fee shall be lump sums of $ll,500 and $9,500, respectively. TIle fee due to JM shall be payable by the City upon the closing of the Bonds. , / JM agrees to pay the following expenses from its fee: . The cost of distributing the Official Statements, if any. The cost of printing Official Statements, if any. Out-of-pocket expenses such as travel, long distance phone, and copy costs. Production and distribution of material to rating agencies and/or bond insurance companies. Preparation of the bond transcript. . . . The City agrees to pay for all other expenses related to the processing of a bond issue including, but not limited to, the following: . Engineering and/or architectural fees. Page 2 \ ) . . . . . Publication of legal notices. Bond counsel and local attorney fees. Fees for various debt certificates. City staff expenses. Airfare and lodging expenses of one JM official and City officials when and if traveling to New York City for rating agency presentations. Rating agency fees, if any. Bond insurance fees, if any. Accounting and other related fees. . . . It is expressly understood that there is no obligation on the part of the City under the terms of this Agreement to issue the Bonds. If the Bonds are not issued, JM agrees to pay its own expenses and receive no fee for any services it has rendered. SUCCESSORS OR ASSIGNS The terms and provisions of this Agreement are binding upon and inure to the benefit of the City and 1M and their successors or assigns. TERM OF THIS AGREEMENT This Agreement may be terminated by thirty (30) days written notice by either the City or JM and it shall terminate sixty (60) days following the closing date related to the issuance of the Bonds. Dated this 4th day of May, 1999. Juran & Moody By: City of Andover, Minnesota By: Jack McKelvey, Mayor And: Vicki Volk, City Clerk / Page 3 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , , ) DATE: May 18. 1999 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion C\\J '(Y' Finance Jean D. McGann ITEM NO. A~'5o~e Purchase/RT A Fleet Software The Andover City Council is requested to approve the purchase ofRTA Fleet Maintenance software. This purchase is part of the 1999 Equipment Certificate. In addition to the software itself, training of employees is essential. The City has two training options. The first would be to have on site training and second is to send employees to the RTA Training site in Phoenix, Arizona. The estimated costs of each training option are as follows: 1. On site training $3,640.00 " 2. Training in Phoenix $2,878.00 These estimates are based on information received from staff at RTA Software Company. A further breakdown of expenses is available for review in my office. Staff recommends sending employees to Phoenex for training. The total cost of this software, including training is $14,906.18. The budgeted amount in the Equipment Certificate proposal is $15,000.00. Please contact Frank Stone or myself with questions. '. / ) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION Date: May 18, 1999 AGENDA SECTION Non-discussion ORIGINATING DEPARTMENT Finance ITEM NO. II, BY: B. A pj!!S nan . Swanson Reduce Letter of Credit- Woodland Creek- #87-27 BACKGROUND: On May 4, 1999, the Council was requested to approve a reduction of a letter of credit for Woodland Creek. This request was to reduce special assessments from $28,766.00 to $8,388.94. This request was done in error and the corrected request is found below. , / REOUEST: The Andover City Council is requested to approve the reduction of letter of credit #98-18 in favor of the City of Andover provided by First National Bank of Elk River Company on behalf of Contractor Property Developers Company. This letter of credit is in the amount of$3,957.95 and should be reduced to $1,927.10 as per the development contract. The letter of credit was provided to the City due to the development agreement for Woodland Creek. , / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION Date: May 18, 1999 ITEM No.ld.. . ORIGINATING DEPARTMENT Finance Brian A. Swanson ~ AGENDA SECTION Non-discussion BY: Reduce Letter of Credit- Woodland Creek 3rd Addition- #92-20 , J BACKGROUND: On May 4, 1999, the Council was requested to approve a reduction of a letter of credit for Woodland Creek 3rd. This request was to reduce special assessments from $3,957.95 to $1,927.10. This request was done in error and the corrected request is found below. REOUEST: The Andover City Council is requested to approve the reduction of letter of credit #98-20 in favor of the City of Andover provided by First National Bank of Elk River on behalf of Woodland Development Corporation. This letter of credit is in the amount of$14,151.15 and should be reduced to $12,563.28 as special assessments have been paid down to this amount. The letter of credit was provided to the City due to the development agreement for Woodland Creek 3rd Addition. ) , / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION I , ) DATE: Mav 18,1999 AGENDA SECTION Non-Discussion/Consent Item ORIGINA TING DEPARTMENT Scott Erickson~~ Engineering ITEM NO. Accept Feasibility Report/Order Plans & Specs/ L5.8-27/FOX Hollow The City Council is requested to approve the resolution accepting feasibility study, waiving public hearing, ordering improvement and directing preparation of plans and specifications for the improvement of Project 98-27 for sanitary sewer, watermain, street and storm sewer in the area of Fox Hollow. Please note that a sanitary sewer lift station is being installed within this development to service a portion of this development, Grey Oaks to the north, and approximately 50 (future acres to the north of Grey Oaks). The existing residential areas north and west of this location (if sanitary sewer service is ever necessary) would need to be serviced with a separate lift ") station and/or gravity sewer. The cost of the lift station is being prorated to each contributing / development (Fox Hollow, Grey Oaks, (future)50 acres north of Grey Oaks) (for future collection) based on projected flows to the lift stations. A projected flow basis is being used for the allocation of the lift station costs as the sewer units in Grey Oaks will have a lower flow rate per unit than a typical residential unit. As a second note to the project, a municipal well is planned to be developed within the Grey Oaks development. It is anticipated that at some future time this municipal well would need to pump directly to a water treatment plant which potentially would be sited just west of the existing Public Works facility. To accommodate a direct pumping scenario, it is proposed to bid as an alternate to this project the installation of a raw watermain which would be piped through the development to the proposed well site within Grey Oaks. Prior to awarding the alternate for the raw watermain, we would need to have test pumped the well site. We should have the survey results back from our water quality survey being sent out to the water system users also. , I / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY STUDY, WAIVING PUBLIC HEARING AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 98-27 FOR SANITARY SEWER. WATERMAIN. STREET AND STORM SEWER IN THE FOllOWING AREA FOX HOllOW. WHEREAS, the City Council did on the 20th day of April, 1999, order the preparation of a feasibility study for the improvement; and WHEREAS, such feasibility study was prepared by TKDA and presented to the Council on the 18th day of Mav, 19~; and WHEREAS, the property owners have waived the right to a Public Hearing; and '. / WHEREAS, the City Council has reviewed the feasibility study and declares the improvement feasible, for an estimated cost of $ 1.581.270.21. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby receive the feasibility report with an estimated total cost of improvements of $ 1.581.270.21 waive the Public Hearing. BE IT FURTHER RESOLVED by the City Council to hereby direct the firm of MFRA to prepare the plans and specifications for such improvement project. BE IT FURTHER RESOLVED by the City Council to hereby require the developer to escrow for the sum of $ 237.190.53 with such payments to be made prior to commencement of work on the plans and specifications MOTION seconded by Council member and adopted by the City Council at a reaular meeting this 18th day of Mav ,19~, with Council members in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER voting ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ) DATE: Mav 18,1999 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Todd Haas, ~ Engineering ~ ITEM NO. 1~~cePt Petition/99-20/13530 Hanson Boulevard NW/WM The City Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of a feasibility report for the improvement of watermain for Project 99-20, in the area of 13530 Hanson Boulevard NW. Roger's Auto Body is proposing to expand the existing building. Because of the expansion, sprinkling for fire protection will be required, therefore municipal water will need to be extended along Hanson Boulevard NW north of Commercial Boulevard NW. Currently, the site has a private well. Note: The petition indicates the request for other improvements, some of these improvements have been previously assessed. This will be addressed in the feasibility report to the City Council at the June 1, 1999 meeting. \ .j , l / " CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. / MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF WATERMAIN , PROJECT NO. 99-20, IN THE AREA OF 13530 HANSON BOULEVARD NW. WHEREAS, the City Council has received a petition, dated March 11. 1999 requesting the construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: , 1. The petition is hereby declared to be 100% of owners of property affected, thereby making the petition unanimous. 2. Escrow amount for feasibility report is 0 3. The proposed improvement is hereby referred to the City Enqineer and he is instructed to provide the City Council with a feasibility report. / MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 18th day of Mav ,19 99, with favor of the resolution, and Councilmembers against, whereupon said resolution was declared passed. voting in voting Council members CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor . " , jJ Victoria Volk - City Clerk ( Cj'l - 2c ) RECEIVED February 23, 1999 MAR I I 1999 CITY OF ANDQ'iER Andover City Engineer 1685 Crosstown Boulevard N.W. Andover, Minnesota 55304 SUBJECT: Municipal Improvements Dear City Engineer: We do hereby petition for improvements of watermain, sanitary sewer, storm sewer and streets with the costs of the improvement to be assessed against my benefiting property. Said petition is unanimous and the public hearing may be waived. We would like to be assessed over a five-year period. / Sincerely, O_.~. .{'~ U--c:r '-' , Roger Steich Roger's Auto Body & Collision 13530 Hanson Boulevard Andover, Minnesota 55304 Work Phone (612) 755-7788 , l / bf,' ~". .ma E!~' . -_ III .D . I _"'.'17. . ~ ' I. 1""/-0 . :: '% ~=^.'. I, 1/', '. .Jj~~, ' /"/1'';' ~ _ '. ~",.. ".-.A./", . l. . .s;...' ~~I"l"I'I' . f---- I'i l~~~'~ ~:; ~ ~~~;:',::: :~,';.' I' X~ T., -"t'}I\r,. _0' O.L. ~~~..'v'."f,~ T ...,,- ~X 5 U I 17" ~/\~ 6 6 eII413!.2111~t~ ~/.\"-(fW' 1,\~I,,~Ttt'h' ',"tit, T, F- rY ,'I" 'AbD/T1DN ;}' ,I ".'" ._~ IZ, I 'I. .., ~.. "<:: ~~', .\.1. . , ,1 '----.. ____ 6T ~ T 1 >> ~~ " .~ ",x'~ ~ \! . , .T- ~; .' I ,,', ~ "/"10',,,, 'I'rfr-l: Jo\ ' , ,. .. I' : 1 ,. 4" .'31::1, .. m:->=-:;::::" . . I . ~~~:,-....-.:- n. ~ I I J.... '.DPr.'l/.~ =: . ~~~. ~' ~~?~'~ ~ : :: ~~.,~To ~ 4" : ,~: 4""1. ,..!.. ~~'.~ ~.~ I ! 51 ~ \3 '" ... .__..ill'.. ~~. 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I. 10 r~l~ MIL- """,:, QL.. 1 "~" I I II I f4 I I-.:a 11 I:J. Y ..J...J I I ....... - -':-...':~" ......... ~~. ~ :...~. :...:....:-..~.: :...:. t...;... t:. r. . '.-.J" I. .. ... I .. ..-vt....... I I Z ..): v.........;:.~ r~i.:..:...::...j..:.: .:.\r.-:vr...l.\ ..,...... ~ '" '" '" ,., ,., z Ul :-f z Ii: 11111 u ., ,..... ~f{" I , r. 2\ "'O'r--. .~::af;~T ' .' If 4 ~~ ~'4 4 . ~ ~ I I I,~ :Al .. ~_:]' ,'T'/ ~ s~ e ID A :l~ ~ g:J 4. T ,.4~~~ ~ Ii ,~-,m" ~ .. f .. : ~ ~~ 2!f. ~ 1 II 13 20 It1 9 6 rT II 21 4 at IT~ ~~ 1of;J:2'7'Jr.~~~~ ~5~ e 78 C 6 ~ ~ ~ ~ " '. - , / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: Mav 18.1999 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Todd Haas, ~..,../ Engineering-?- ITEM NO. f-Fcept Petition/99-19/3580 - 144th Avenue NW/SS & WM '5, The City Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of a feasibility report for the improvement of sanitary sewer and watermain for Project 99-19 in the area of 3580 - 144th Avenue NW. A new home is being constructed on this parcel. According to City records, this lot has never been assessed. This will be addres~ed when the feasibility report is presented to the City Council at the June 1, 1999 meeting. , , , / '. / , / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF SANITARY SEWER & WATERMAIN , PROJECT NO. 99-19, IN THE AREA OF 3580 - 144TH AVENUE NW. WHEREAS, the City Council has received a petition, dated April 30. 1999 requesting the construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: ./ 1. The petition is hereby declared to be 100% of owners of property affected, thereby making the petition unanimous. 2. Escrow amount for feasibility report is 0 3. The proposed improvement is hereby referred to the Citv Enaineer and he is instructed to provide the City Council with a feasibility report. MOTION seconded by Councilmember and adopted by the City Council at a reaular meeting this 18th day of Mav ,19 99, with favor of the resolution, and Councilmembers against, whereupon said resolution was declared passed. voting in voting Councilmembers CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor '\ / Victoria Volk - City Clerk ( 97 -/1 j April 30, 1999 Scott Erickson Building Commissioner City of Andover 1685 Crosstown Blvd. NW Andover, MN 55304 REF: Municipal Improvements Dear Mr. Erickson, We do hereby petition for improvements of the water main and sanitary sewer with the cost of the improvements to be assessed against my benefiting property: Lot 1, Block 2, Andover Building Commission, Plot 1. / Said petition is anonymous and the public hearing may be waived. We would like to be assessed over a five year period and waive the right to an assessment hearing. 1134 Ruggles 51. 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JtOOOLJIlMi'" <rR'l- l 't (J ~ -,...~"') ~'r7l111O T H.'\"Tti: .'" ~~ '.' .~. 8~\.-l. .",' 4. T--ir,12-\.JI"'I~~2)j",~. ...~.;> .>0' ~'" ,I' · {s I <.DCL ~.,l' !~.4 i, l OIL' 2 I I ,(; I i"! I t...ef-'o",::,,-- ~. ~ . _rtON I I I "",...,:2'-' I I .~ r1 - ~L\o!o 1\- -JR ;0 It::I c;;;;.; , ~p,:t~~~.. W~7 . f- .;z!~ a;.; ......&( y,' ,!iii.... '~:J:..I' :.k;1 &~.". , ,,:<, ~ f-~>:;:: - ....... .ff';ilJ"':.m-:1 ~J1J ~,_ ~- ... " . v.v\.\%~ rL """"" "- -I ~ '< ,,~4 I'J4&J~~f _04" t-- 1.....~ N~ ,... ..~ ~rl ' -- r,~ II .TH 100.11 ..-1D II II T S I-- _J:III..I".I:_l,I#I,r.. ~"-J:\/I. , l:.n:~ ,., 'l'I'IiI:!':~A~.J:H' ..., -"I'. P= I ~ ..... , w.aCHA . -.r:T.. . _ h. ..I~ ; '>-R,,"'U;VIJ =. ~Ij . _\a.- -------- 'i ~ <\ \ ~~ ~ ~ ~ ()t1TLOT .. J.; CREE'KRIOGE'/- .f' . 5 , E'Sr~rE's\ III ~ '::=r ~ I-- ~ II> ( . '" .. I. '1 .' CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ / DATE Mav 18.1999 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Todd Haa~ Parks ~- ITEM NO. Approve Revised Adopt-A-Park Program l(o , The City Council is requested to approve the revised Adopt-A-Park Program form as recommended by the Park and Recreation Commission. Attached is a memo from Peter Tritz of the League of Minnesota Cities dated April 8, 1999 in reviewing of the old version of the Adopt-A-Park Program that has been requested to be sent to the League by the Commission. Note: City staff will be presenting an agreement to be approved by the City Council at their June 1, 1999 meeting in regard to activities that are taking place at the initiative of individuals themselves for their own purposes. " '\ , ) "- \ j :,) CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304. (612) 755-5100 ADOPT-A-PARK PROGRAM ("the Group") Park, under The City of Andover and the agree that the group will perform volunteer clean-up services in the following terms and conditions: 1. The Group acknowledges the potential hazards and the risk of injury inherent in the work to be performed.. It is understood and acknowledged that the Adopt-A-Park volunteers are not City employees and would not be entitled to workers compensation benefits if injured which performing these volunteer services. It is further understood that if the volunteer is injured while performing these services, the volunteer will be eligible for benefits under the City's LMCIT Volunteer Accident Coverage, in accordance with the terms of that coverage agreement. 2. The group agrees to pick up litter in the park at least twice each year, during the spring and fall. Pick-ups will be scheduled during the daylight hours. The Group will place filled trash bags at a designated location, to be picked up by the Andover Public Works Department. The Group will contact the Public Works Department at least one week in advance to schedule the pick-up. The Group may purchase and install approved trees, shrubs, or flowers, and provide required care and maintenance, if approved in advance by the City. Power tools will not be allowed unless approved by the City. , , 3. The Group will provide adequate supervision of any participants who are under 18 years of age. ,_~ 4. The Group will bring along a first aid kit. The Group's supervisor will inform all participants of the location of the nearest telephone, to be used to call 911 if necessary in an emergency. The Group's supervisor will inform all participants of the following recommended safety practices, and the Group agrees to comply with these recommended practices. .Participants should be alert and use good judgment and common sense while engaged in clean- up activities. .Participants should be in good physical condition. .Participants should not try to pick up any heavy, large, or hazardous materials, or to perform other strenuous or difficult tasks. .Participants should avoid any areas of poison ivy or other noxious weeds or open water, any . construction sites; and any area where herbicides or pesticides were recently applied. .Participants will wear appropriate clothing, including work gloves, heavy leather shoes or boots, caps or hats, and long sleeves; and will use appropriate sunscreen an/or insect or tic repellent as needed. 5. The City will provide and install an appropriate sign at the park to recognize the Group's contributions, and will publicize the Group's participation to local media. 6. The City of Andover may cancel or revise this agreement if in its sole judgment the group is not meeting the terns and conditions of this agreement, or if other good cause. ,\ ,-) Name (Print) Phone # Representative of Group (Signature) Co. c. ~,,*.i""~~J,cft/-~'7 ~~"I\.c.eY fW}It. ~ tz. c.. ec/ll"'1,$J,oV\ F'fA'1 ~ ~e.. - ,ctd."." WO"l>l$ >Up V..u::i vol j.L - c,'i:;-C-I e... \<.. 145 Pniversity Avenue West, St. Paul, MN 55103-2044 phone: (651) 281-1200 . (800) 925-1122 Fax: (651) 281-1299. TDD (651) 281-1290 Web Site: www.lmnc.org . / LMC uague of l\finnesota Cities Citil1$ promoting fl:xcellence / ?--'f? ~~ L '\ " April 8, 1999 '" RECEIVED ~_i.... <;:.~ ~ R20 I!R) ! CITY OF ANDOVER To: Todd Haas, City of An~O er From: Peter Tritz, LMCI l Re: Adopt-a-Park program As you requested, I've reviewed the agreement form and descriptive materials relating to Andover's Adopt-A-Park program which you had faxed to us. In thinking about the issues that come up when private citizens are involved in clean-up, maintenance, or improvement activities on public property, it's important to distinguish between two different kinds of arrangements: Under one arrangement, the city solicits volunteer individuals and organizations to perform these services for the city. From the city's standpoint, this may be a cost- effective way to accomplish a task that the city needs to accomplish, such as cleaning up a city park. The city would establish parameters and guidelines to the types of work these volunteers would perform, how and when the work should be scheduled and performed, how the work is to be supervised and overseen, whether and under what circumstances city equipment would be used, etc. Under this approach, these individuals and/or organizations are acting as city volunteers under the city's direction and supervision. · Under the other kind of arrangement, the activities are taking place at the initiative of. the individuals themselves for their own purposes. Here, the city's role is really that of a land owner permitting those individuals to come onto the city property for specified purposes. The city might set some limits or restrictions on what the individuals will and will not be allowed to do, but these limits or restrictions would have to do with what kinds of changes to the property the individuals would or would not be allowed to make or cause - cutting trees, doing excavations, building structures, etc. - or with making sure no risks to the public are created. (As I understand, the city is currently considering a request of this sort from a group of local residents who want to do some mowing, etc. on a parcel of city-owned property near their homes, with the idea of being able to use that property for recreational purposes even though it isn't a formally-designated city park.) The key difference is whether the individuals are coming on to the property and performing these services at the city's request to help accomplish a city purpose, or AN EOUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER \ ) whether the city is simply allowing them to come onto the property and undertake certain activities for their own purposes. Depending on which type of relationship is intended, there would appropriately be differences in the forms which the city has the individuals or groups sign, the amount and type of city oversight and supervision, etc. With city volunteers, the city will be responsible for liability arising from the volunteers' activities and the city is also providing some protection to the volunteers for injuries to the volunteer. The city therefor has a definite interest in making sure that the work is performed in a manner that's safe for both the volunteers and the public. On the other hand, where the individuals are acting on their own with the city's permission, it's probably counterproductive for the city to impose restrictions intended to protect the individuals' own safety; for the city to do so would tend to make it look like these individuals were acting as city volunteers under the city's direction and control. As the city considers any proposals for projects, activities, or programs, it would be important to decide which of these types of arrangements the city intends, and to structure the forms and provisions of the agreements accordingly. \. / The descriptive materials on Andover's "adopt-a-park" program seem pretty clearly to reflect a "city volunteer" concept. The materials refer to the individuals as "helping the city maintain clean parks" and "help[ing] the city save money"; the city offers a sign and media publicity to provide public recognition of the volunteers' contributions, as a way to encourage groups and organizations to volunteer; volunteers must be approved by the Park Board; the volunteers must comply with the city's requirements for scheduling, supervision, training in safety practices, etc.; the city sets out a series of "safety tips" which the volunteers are expected to comply with; and so on. In short, the clean-up activities are clearly encouraged by the city; the city characterizes these activities as being for the city's benefit; and the city exercises substantial oversight and supervision over the clean-up activities. However, some of the provisions of the city's "adopt-a-park" agreement form don't really seem appropriate for this sort of "city volunteer" type concept; rather, they're more the sort of thing that might appropriately be used in a situation where the city is giving someone permission to do something, but trying to protect the city from liability as much as possible. (I would stress that this is not a criticism of Andover. The city's agreement form seems pretty clearly to be modeled after some sample and model forms from our files, which we unfortunately haven't reviewed or re-evaluated for some time.) City volunteers If an individual is a city volunteer acting under the city's direction and supervision, several things follow from that status as a city volunteer: · The city is required to defend and indemnify its volunteers from tort claims against the volunteer, arising from the volunteer's activities on behalf of the city. ~ , ) · The volunteer is a "covered party" under the city's LMCIT liability coverage. . The volunteer is protected by the statutory tort limits and immunities. . If the volunteer is injured, s/he is entitled to benefits under the city's LMCIT "Volunteer Accident Coverage." Some of the provisions in the city's current adopt-a-park agreement form don't seem consistent with how the statutes and the city's LMCIT liability and volunteer accident coverages treat city volunteers. In particular, the provisions which call for the volunteers to "assume all liability" and to "save the city harmless from any and all claims", and the provision that claims by any third party "shall in no way be the obligation or responsibility of the city" don't really fit the situation. The city's descriptive memo on its adopt-a-park program does a very good job of outlining how the program works and what is expected of the volunteer groups. However, it would also be helpful to incorporate those requirements and expectations into the agreement itself. The following language in italics could be used to revise the agreement to reflect these suggestions. This language could essentially be substituted for the three paragraphs of text on the city's existing form. i The City of Andover and the will perform volunteer clean-up services in terms and conditions: ("the Group '') agree that the group Park, under the following 1. The Group acknowledges the potential hazards and the risk of injury inherent in the work to be performed. 1t is understood and acknowledged that the adopt-a-park volunteers are not city employees, and would not be entitled to workers compensation benefits if injured while performing these volunteer services. It is further understood that if the volunteer is injured while performing these services, the volunteer will be eligible for benefits under the city's LMCIT Volunteer Accident Coverage, in accordance with the terms of that coverage agreement. 2. The group agrees to pick up litter in the park at least twice each year, during the spring and fall. Pick-ups will be scheduled during the daylight hours. The Group will place filled trash bags at a designated location, to be picked up by the Andover Public Works Department. The Group will contact the Public Works Department at least one week in advance to schedule the pick-up. The Group may purchase and install approved trees, shrubs, or flowers, and provide required care and maintenance, if approved in advance by the city. 3. The Group will provide adequate supervision of any participants who are under 18 years of age. '3> \ j 4, The Group will bring along a first aid kit. The Group's supervisor will inform all participants of the location of the nearest telephone, to be used to call 911 if necessary in an emergency. The Group's supervisor will inform all participants of the following recommended safety practices, and the Group agrees to comply with these recommended practices. . Participant should be alert and use goodjudgment and common sense while engaged in clean-up activities. . Participants should be in good physical condition. . Participants should not try to pick up any heavy, large, or hazardous materials, or to perform other strenuous or difficult tasks. . Participants should avoid any areas of poison ivy or other noxious weeds or open water; any construction sites; and any area where herbicides or pesticides were recently applied . Participants will wear appropriate clothing, including work gloves, heavy leather shoes or boots, caps or hats, and long sleeves; and will use appropriate sunscreen and/or insect or tic repellent as needed , 5. The City will provide and install an appropriate sign at the park to recognize the Group's contributions, and will publicize the Group's participation to local media. ) 6. The City of Andover may cancel or revise this agreement if in its sole judgment the group is not meeting the terms and conditions of this agreement, or for other good cause. One other point is perhaps worth mentioning. Andover's current agreement and descriptive materials provide that the city can cancel the agreement with a volunteer group if the group or its sign is "political, controversial, or in questionable taste". This sort of provision has the potential of creating a "free speech" problem. It could be argued that the city is in effect offering a benefit to the group, in the fonn of a sign at the park publicizing the group's work at the park; but that that benefit is offered subject to the condition that the group's message meets the city's approval. Because of the potential for a "First Amendment" problem, we'd suggest eliminating that language. The draft above instead incorporates some broad "good cause" language. This should still give the city the ability to deal with the risk that the group's name or proposed message might be obscene, defamatory, etc. Groups acting for their own purposes '\ Under the second type of arrangement, where a group is asking the city's pennission to come onto city property and to undertake certain activities for their own purposes, the , ~ 1 , ) relationship between the city and the group is quite different. In this sort of situation, one of the city's goals would be to avoid the costs and risks that are inherent in using volunteers such as the liability exposure and the protection under the city's Volunteer Accident coverage. In drafting the agreement with a group of individuals for this situation, a key concern would be to make it as clear as possible that these individuals are not city volunteers and are not acting on the city's behalf or at the city's direction. While it is certainly appropriate for the city to be very specific about the kinds of activities these individuals will and will not be pennitted to undertake, the city would want to avoid provisions that might make it look like the city is supervising or directing their activities. The following draft provisions could be used in an agreement for this type of situation: The City of Andover hereby grants permission to the undersigned individuals to enter the city's property at and to conduct the following activities: [Describe the activities to be allowed, such as mowing, brush-cutting, planting, etc; any limitations or restrictions, or activities that are specifically prohibited, such as permanent structures, changing drainage patterns, etc.; any restrictions or limits on times or dates when the activities are allowed or prohibited; etc.] \ The undersigned individuals and the city agree to and acknowledge the following: 1. The undersigned individuals understand, acknowledge, and agree that in conducting these activities on city property, they are not acting as city employees or city volunteers, or as agents of the city in any way. 2. The undersigned individuals waive any claim against the city for injuries to themselves or damage to their property which may arise from their conduct of activities under this agreement. 3. The undersigned individuals agree to defend and indemnifY the city for any claims by third parties against the city or against the city's officers, employees, or volunteers arising from their conduct of activities under this agreement. 4. The undersigned individuals agree to indemnifY the city for any damage to city property caused by or related to their conduct of activities under this agreement. 5. If the undersigned individuals permit any other persons to assist or participate in these activities, the undersigned individuals will inform those persons of the provisions of this agreement. By participating in the activity, those individuals will be deemed to have agreed to the terms of this agreement. '. .' ~ Because of the nature of the waivers, acknowledgments, and indemnification provisions / that are included, the agreement should be signed by each of the individuals, rather than by a single representative on behalf of the group. I hope this is helpful. If you have any questions or need any further information, please feel free to contact us. \ " / & CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ) DATE: Mav 18. 1999 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion Planning Jeff Johnson ITEM NO. Review of Ordinance No. 229 \~~lating Parks Reauest The Park and Recreation Commission would like a recommendation for approval from the City Council for the Commission to review Ordinance No. 229 - Regulating Parks at their next available meeting. More specifically, Section 2, City Park and Recreation Area Regulations and Section 4, Penalty. As you are aware a few weeks ago, a resident came before the City Council and indicated that a citation was issued by a officer for golfing in a public park. Under the penalty section ofthis ordinance, it states that any violation of this ordinance shall be guilty of a misdemeanor. . / The Commission has an interest in reviewing Section 2 to determine which regulations (when violated) shall be guilty of a misdemeanor or petty misdemeanor. / I J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 229 An Ordinance repealing Ordinance No. 47 adopted August 23,1979, Ordinance No. 47A adopted November 7, 1986, Ordinance No. 47B adopted February 17, 1987, Ordinance No. 47C adopted July 7,1987, OrdiI'ance No. 47D adopted November 5,1991, Ordinance No. 47E adopted February 18, 1992, Ordinance No. 47F adopted July 2,1996 and Ordinance No. 47G adopted June 17, 1997. AN ORDINANCE ESTABLISHING A PARK AND RECREATION COMMISSION AND REGULATING CONDUCT IN PUBLIC PARKS; PROVIDING FOR ENFORCEMENT; AND PRESCRIBING PENALTIES FOR VIOLATIONS. The City Council of the City of Andover hereby ordains as follows: Section 1. Creation of Park Commission. There is hereby created a Park and Recreation Commission. . " A. Composition. The Park and Recreation Commission shall consist of seven (7) members who . are residents of the City. The members shall be appointed by the City Council by a majority vote. A member may be removed at any time by a majority vote of the City Council. B. Terms of Office. The Commission members shall be appointed for three (3) year staggered terms. Terms shall expire on January 1. Original and successive appointees shaIl hold their offices until their successors are appointed. Vacancies during a term shall be fiIled by the City Council for the unexpired portion of the term. C. Absences. Three (3) consecutive unexcused absences ofa member from duly caIled Commission meetings shall constitute an automatic resignation from Office. Determination that an absence is unexcused shall be at the discretion of the Commission Chairperson. D. Compensation AIl Commissioners shaIl serve with such compensation as established by City Council resolution. " / 1 E. Chaix:person. J F. Meetin~s. G. Duties. . J The City Council shall appoint a Chairperson from the appointed Commission members who shall serve a term of one (I) year. The Commission may create and fill such other offices as it may deem necessary for its own administration. The Commission Chairperson shall attend City Council meetings upon the request of the City Council. The Park and Recreation Commission shall hold regular meetings on the first and third Thursdays of each month. The Commission may hold as many additional meetings per month as the City Councilor Park and Recreation Commission may deem necessary. The Commission shall adopt rules for the transaction of business and shall keep a record of its resolutions and transactions. The Commission shall be responsible to the City Council for all property and programs relating to parks and recreation. The Commission shall be responsible for coordinating maintenance, improvements, upkeep and operation of all City parks. The Commission shall research and advise the City Council concerning parks and recreation programs. Fees and deposits shall be reviewed by the Commission on an annual basis and a recommendation made to the City Council. Section 2. City Park and Recreation Area Regulations. The use and occupancy of all City parks and recreation areas owned, rented and/or leased by and located in the City of Andover shall be subject to the following regulations: A. Abusive Language. B. Advertisin~. Sellin" and Solicitation. \ J Persons engaged in offensive, obscene or abusive language or boisterous and noisy conduct tending reasonably to arouse alarm, anger or resentment will not be allowed. No advertising, unapproved selling or solicitation is allowed. An Exclusive Use Permit may be approved by the City Council and issued by the City Clerk for the selling of food, alcoholic or non-alcoholic beverages as established in City Council resolution. 2 / C. Alcoholic Beveralles. D. Burnin~. E. Fireanns F. Gamblinll G. Golfin~. H. Hours. \ . / I. Operation of Motor Vehicles. , / Consumption or possession of alcoholic beverages is not permitted unless a permit is obtained under Section 2(E). It shall be unlawful to build or attempt to build a fire except in areas designated for such purpose. No person shall drop, throw, or otherwise scatter lighted matches, burning cigarettes or cigars, tobacco, paper or other flammable material. No fireanns (as defined by City Ordinance), or explosives shall be present or used unless approved by City Council. Gambling shall not be allowed. No person shall be allowed to golf or practice golf. City parks and recreation areas shall not be occupied or used nor may any motor vehicles be parked therein between 11 :00 p.m. and 6:00 a.m. except: 1. When participating in an activity for which a permit has been granted by the City. 2. Red Oaks Park will be open from sunrise to 10:00 p.m. No person shall ride or drive a vehicle at a rate of speed exceeding that posted in City parks or fifteen (15) miles per hour. Drivers shall confine the operation of any motorized vehicle to roads, parking areas, or other specifically designated as a temporary parking area by the City Council and/or their designated representatives. It shall be unlawful for any self-propelled vehicle, including but not limited to motor vehicles as defined in Minnesota Statute, Chapter 169, other self-propelled vehicles, go-carts, and snowmobiles, to travel within City parks or recreation areas, except on established roadways, trails, or other areas designated for such purpose. 3 1. Park Property. j K. Pets and. Animals. . , L. Play Areas. M. Protection of ~ 1 / It shall be unlawful to mark, deface, disfigure, injure, tamper with or dispose or remove any buildings, bridges, playground equipment, tables, benches, fireplaces, railings, paving or paving materials, public utilities or parts or appurtenances thereof, signs, notices (temporary or permanent), monuments, stakes, posts, equipment, facilities or park property or appurtenances, whatsoever either real or personal. All domestic animals (such as dogs, cats and similar animals) must be kept leashed or under control. Pets that are on or adjacent to athletic fields must be leashed. Owners are required to clean up and dispose of their pet's excrement. No domestic animals shall be allowed on or within the following City Parks at any time: 1. Sunshine Park. 2. City Hall park Complex #1. Horses shall be allowed only in designated areas. No person shall hunt, molest, harm, kill, trap, chase, tease or throw missiles at any animal, reptile or bird. No person shall remove or have in possession the young of any wild animal or have the eggs or nest or young of any reptile, mammal or bird; exception to the foregoing is made in that snakes known to be poisonous, such as rattlesnakes and/or other hazards to human safety may be killed or removed. No person or persons shall engage in racing or playing of any games which interferes with the general use of designated play areas. This shall be construed, but not limited to prohibit the use of sleds, toboggans, snowmobiles on any skating rinks, or other such conflicts of use. It shall be unlawful to remove, cut or otherwise deface any tree or ground cover without consent from the Commission and written permission from the City Clerk. 4 N.~ It shall be unlawful to post any sign, placard, advertisement or inscription, or cause to be erected, any sign unless approved by the City Administrator or their designee. , J It shall be unlawful for any person to interfere with the Park and Recreation Commission or their appointed representatives in the performance of their duty. Section 3. Validity Clause. If any section, subdivision, sentence, clause or phrase of this ordinance is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have passed this ordinance, any section, subdivision, sentence, clause or phrase thereof, irrespective of the fact that anyone or more sections, subdivisions, sentences, clauses or phrases be declared unconstitutional. Section 4. Penalty. Any person, firm or corporation violating any ofthe provisions as stated in this ordinance shall be guilty of a misdemeanor, and upon conviction thereof shall be punished in accordance to State law. . / Adopted by the City Council of the City of Andover on this 2nd day of September, 1997. ATTEST: CITY OF ANDOVER ~[~ Victoria Volk, City Clerk . ~- >>Ie- , / 5 ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF :MINNESOTA ORDINANCE NO. 229A AN ORDINANCE AIvlENDING ORDINANCE NO. 229 - ESTABLISHING A PARK AND RECREATION COMMISSION AND REGULATING CONDUCT IN PUBLIC PARKS; PROVIDING FOR ENFORCEMENT; AND PRESCRIBING PENAL TIES FOR VIOLATIONS. The City Council of the City of Andover hereby ordains as follows: Section 1. Creation of Park Commission. G. Duties. The CemmissieR sRall be responsible to the City Cel:lReil for all prclflerty aRa programs relating to parks and reereation. The Commission shall be resp0l~siele for eeordiRating maintenaflce, iFRfJrclvemeRts, upkeep and operatioR of all City paFls. The Commission shall research and advise the City Council on all matters concerning parks and recreation programs. " Fees and deposits shall be reviewed by the Commission on an annual basis and a recommendation made to the City Council. All other portions of this section and all other sections of this ordinance shall remain as written and adopted by the City Council. Adopted by the City Council of the City of Andover on this 21 st day of April, 1998. ATTEST: CITY OF ANDOVER lL~ t~ Victoria Volk, City Clerk . ~. Mvli J / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION J DATE: Mav 18.1999 ITEM NO. Declare Costs/Order Assessment Roll/ 1~~-7IWinslow Hills Entrance Improvements \X I ORIGINATING DEPARTMENT Scott Erickson,~ l Engineering AGENDA SECTION Non-Discussion/Consent Item The City Council is requested to approve the resolution declaring cost and directing preparation of assessment roll for the improvement of entrance improvements, for Project 98- 7, Winslow Hills-150th Lane NW. , , '. / "\ J / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA '\ ) RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT ROLL FOR THE IMPROVEMENT OF ENTRANCE IMPROVEMENTS, FOR PROJECT 98-7, WINSLOW HILLS-150TH LANE NW. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: " WHEREAS, the final contract cost for the improvement amounts to $8,300.00, the expenses incurred or to be incurred in the making of such improvement amount to $-0- so that the total project cost of the improvement will be $8,300.00 1. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: The portion of the cost of such improvement to be paid by the City is hereby declared to be $ -0- the amount to be assessed against benefited property owners is declared to be $8,300.00 2. Assessments shall be payable in equal annual installments extending over a period of 2- years. The first of the installments to be payable on or before the 1 st Monday in January 2000 ,and shall bear interest at the rate of 6 percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 18th day of~, 19--.lliL, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor '\ ) '\ I Victoria Volk - City Clerk CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: May t 8. t 999 , / AGENDA SECTION Non-Discussion ORIGINATING DEPARTMENT Community Development ITEM NO. q Approve Final PlaUAndover Station \ . David L. Carlberg Community Development Director The City Council is requested to approve the resolution approving the final plat for the Andover Station Development project. The final plat is found to be in compliance with the preliminary plat. It is recommended that the final plat be approved subject to the following stipulations: 1. City Attorney presenting a favorable title opinion. 2. Developer is responsible to obtain all permits from U.S. Army Corps of Engineers, DNR, LGU, CCWD, MPCA and any other agency that may be interested in the site. 3. Dedication of right-of-way for Bunker Lake Boulevard NW (Co. RD. No. 116) as requested by the Anoka County Highway Department. , 4. Contingent on staff review and approval for compliance with City ordinances, policies & guidelines. , / 5. Variance to Ordinance Ordinance No. 10, Section 8.04(k) to allow the application of a Special Use Permit for area identifications signs at a later date. 6. Variance to Ordinance No. 10, Section 9.02(c) to allow lots to front on the Municpal State Aid streets of Jay Street NW and Commercial Boulevard NW. 7. The approval of the association documents and covenants by the EDA and the recording of said documents. ) '\ COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R -99 MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING THE FINAL PLAT OF THE DEVELOPMENT OF ANDOVER STATION ,AS BEING DEVELOPED BY THE ANDOVER ECONOMIC DEVELOPMENT AUTHORITY, IN SECTION 34-32-24, Anoka County, Minnesota. WHEREAS, the City Council approved the preliminary plat of the Development of Andover Station ; and WHEREAS, the Developer has presented the final plat of Andover Station: and WHEREAS, the City Engineer has reviewed such plat for conformance with the preliminary plat; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the final plat of Andover Station contingent upon receipt of the following: 1. The City Attorney presenting a favorable opinion. 2. Developer is responsible to obtain all permits from U.S. Army Corps of Engineers, DNR, LGU, CCWD, MPCA and any other agency that may be interested in the site. 3. Dedication of right-of-way for Bunker Lake Boulevard NW (Co. Rd. No. 116) as requested by the Anoka Co. Hwy. Dept. 4. Contingent on staff review and approval for compliance with City ordinances, polices & guidelines. 5. Variance to ordinance No.1 0, Section 8.04(k) to allow the application of the Special Use Permit for the area identification signs at a later date. 6. Variance to Ordinance No. 10, Section 9.02(c) to allow lots to front on a Municipal State Aid streets of Jay Street NWand Commercial Boulevard NW. 7. The approval of the association documents and covenants by the EDA and the recording of said documents. J / Adopted by the City Council of the City of Andover this 18th day of Mav , 19~. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk '\ ) to CITY OF ANDOVER REQUEST FOR COUNCIL ACTION / DATE: Mav 18. 1999 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion Planning Jeff Johnson ITEM NO. Deck Encroaching into the Front yard Setback 15514 Larch StreetNW ~~d. Holdsworth Reauest The City Council is asked to review and approve the variance request of David Holdsworth to allow for the construction and placement of a deck/ramp that will encroach into front yard setback on the property located at 15514 Larch Street NW, legally described as Lot 6, Block 4, Nordeen Addition. The property is zoned R-3, Single-Family Suburban and is .46 acres in size. General Back!!:round / The applicant is requesting to construct a handicap accessible deck/ramp that will encroach fifteen (15) feet into the frontyard setback. The single-family home was constructed in 1973, after the adoption of the Zoning Ordinance (1970) and presently encroaches nine (9) feet into the front yard setback. As you may be aware, the City did not require a survey for new construction until 1990. Plannin!!: and Zonin!!: Recommendation The Planning and Zoning Commission met on April 27, 1999 and recommends to the City Council approval of the variance requested. Attachments - Staff Report (Planning and Zoning Commission) - Resolution - Photo - Location Map - Variance Application - Planning and Zoning Commission Meeting Minutes " . ) / '\ oj CITY OF ANDOVER REQUEST FOR PLANNING COMMISSIPN ACTION Apri1~7, H"9"~- AGEN~arl.!lr~ (99-03) ORIGINATING 5. Deck Encroaching into the Frontyar 1 Setback ~ 15514 Larch St. NW David Holdsworth DATE DEPARTMENT Planning Jeff Johnson APPROVED FOR AGENDA . BY: BY: REQUEST The Planning and Zoning Commission is asked to review the variance request of David Holdsworth to allow for the construction and placement of a deck/ramp that will encroach into the frontyard setback on the property located at 15514 Larch Street NW, legally described as Lot 6, Block 4, Nordeen Addition. The property is zoned R-3, Single Family Suburban and is .46 acres in size. APPLICABLE ORDINANCES , , ) Ordinance No.8. Section 6.02 - Minimum Requirements Ordinance No.8, Section 6.02 requires a thirty-five (35) foot frontyard setback. Ordinance No.8. Section 5.04 - Variance Procedure and Process Ordinance No.8, Section 5.04 establishes the variance procedure and process. Variances may be granted where there are practical difficulties or unnecessary hardships in any way of carrying out the strict letter of the provisions of the Zoning Ordinance. The hardships or difficulties must have to do with the characteristics of the land and not the property owner. GENERAL BACKGROUND The applicant is requesting to construct a handicap accessible deck/ramp that will encroach fifteen (15) feet into the frontyard setback. The single-family home was constructed in 1973, after the adoption of the Zoning Ordinance (1970) and presently encroaches nine (9) feet into the frontyard setback. As you may be aware, the City did not require a survey for new construction until 1990. \ ) , I Page Two Variance (99-03) David Holdsworth The applicant conducts foster care from the home and has a handicap person who will soon be utilizing a wheelchair to gain access to and from the front entry. The six (6) foot deck/ramp encroachment is being requested so that there is ample room to maneuver the wheelchair in and out of the home. COMMISSION OPTIONS 1. Approval. The Planning and Zoning Commission may recommend approval to the City Council of said request finding that the request meets the conditions established in Ordinance No.8, Section 5.04. The Planning and Zoning Commission may recommend denial to the City Council of said request. The Commission finds that no hardship exists. 2. Denial. 3. Table. The Planning and Zoning Commission may table the item pending further information from staff or the applicant. / A resolution is attached for your review. , / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION NO._ A RESOLUTION GRANTING THE VARIANCE REQUEST OF DAVID HOLDSWORTH TO ORDINANCE NO.8, SECTION 6.02 WHICH REQUIRES A THIRTY-FIVE (35) FOOT FRONTYARD SETBACK ON THE PROPERTY LOCATED AT 15514 LARCH STREETNW, LEGALLY DESCRIBED AS LOT 6, BLOCK 4, NORDEEN ADDITION. WHEREAS, David Holdsworth requested a variance to Ordinance No.8, Section 6.02 to allow a deck/ramp to encroach fifteen (15) feet into the thirty-five (35) foot frontyard setback on the property located at 15514 Larch Street NW, legally described as Lot 6, Block 4, Nordeen Addition. , , WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of Ordinance No.8, Section 5.04 and a hardship exists due the fact there is no handicap accessible entrance/exit to the home. / WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the variance request. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and hereby approves the variance requested by David Holdsworth to Ordinance No.8, Section 6.02 on the property located at 15514 Larch Street NW, legally described above. Adopted by the City Council of the City of Andover this _ day of 1999. ATTEST: CITY OF ANDOVER Victoria Volk, City Clerk J. E. McKelvey, Mayor , I ./ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION NO._ A RESOLUTION DENYING THE VARIANCE REQUEST OF DAVID HOLDSWORTH TO ORDINANCE NO.8, SECTION 6.02 WHICH REQUIRES A THIRTY-FIVE (35) FOOT FRONTYARD SETBACK ON THE PROPERTY LOCATED AT 15514 LARCH STREETNW, LEGALLY DESCRIBED AS LOT 6, BLOCK 4, NORDEEN ADDITION. WHEREAS, David Holdsworth requested a variance to Ordinance No.8, Section 6.02 to allow a deck/ramp to encroach fifteen (15) feet into the thirty-five (35) foot frontyard setback on the property located at 15514 Larch Street NW, legally described as Lot 6, Block 4, Nordeen Addition. / WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request does not meet the criteria of Ordinance No.8, Section 5.04 and a hardship exists does not exist. The Planning and Zoning Commission shall state the reason(s) for denial. WHEREAS, the Planning and Zoning Commission recommends to the City Council denial of the variance request. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby agrees with the recommendation ofthe Planning and Zoning Commission and hereby denies the variance requested by David Holdsworth to Ordinance No.8, Section 6.02 on the property located at 15514 Larch Street NW, legally described above. Adopted by the City Council of the City of Andover this _ day of 1999. ATTEST: CITY OF ANDOVER Victoria Volk, City Clerk J.E.McKelvey,Mayor ; ! ...~ ~- ",-_J" .i(-f- .. ~. t_c- ~ " , , 'I I, II II I, t~--db- ". ~\ ~ ~ I ~-:a7k:- / V-. !(?~-o.I/'~ ) 1 l! ~-~-l'_(( . y~?'~~!f '~ - ~l ~ : V ~ , ; !~)"~ 1~~~ ~ · ~ : ~ ~9 ~ : $t:;;g~::i\. . I ~-~ )' 10.::-;,1 '.00.. Ie , .~' ;;r~:~~.' ~~, ~!I~ lL~ ~~!C1(~. ~ ~ .lJ1I~ ! ~~Y;'''''I~~'~' :r (\ .~ · ') ;:, - f I~ ..... ~"J " ; I\. ~t_~ '<.~~Ju~ j.. 'V/ l. I T I L.n 1"";;-......","" ._-~ ~-' !';'I ! ']"-- I I i ~~ (;~', ~II ;' \ / y ~/i'E,. . . I /o;irs ~y , \ . I: ~ 1 ~. [ Location Map] ............ ~ II \. 1~~1 - ..........~................~ II ~ ........--------........, ...~? ,," - ~ ~ ~ -/ 1................,.... ,-' ~.r>;'< 1\ ... r,~,~ ~~ 1\ ' I::1f:::) .~" < ~,'!l o-",;m 00 ...'';: \~ ....... 'e'( .......... :.;.0' ....... ' .... ...., ....... ...... ... - r-' ".' )\~~ CITY of ANDOVER VARIANCE REQUEST FORM Property Address /S.5"/"T 4rt:,j.., s/. Wow, Legal Description of Property: (Fill in whichever is appropriate): b Block Lot ~ Addi tion tV",..,! ~ en /l,./ d. '../-1 on Plat Parcel PIN (If metes and bounds, attach the complete legal) --------------------------------------------------------------------- Description of Request l1X'~'0.RcL LJ,J-I.. l.JWeL,,.. """61"7"'\J':) , a.+ fr,.,n+. .pq1../~,..enCIL <'f .;..[~ rfr,LH~. Specific h? sJ..cdhd. Hardship tJ.e. do f2-d",.. c."'7"'t.rCt-o/Tl""J.l<./y..nd ",i"~u"/~, J,a."d"LL,o ~ , , I~ :Je.fJ./"J ~ In:] "'""-1 /..u,"l' fa Carry_ 7/,~ onf;y ~lar:e '" ra.mp Can t,~ pr J,~,.. ~~.u./ C.J.&<-Ir, ~ ,,--I ~ fro", -I "A'J-I-J ren,..e J . 3'rl I.J/"o Section of Ordinance '~$Y C;",.../.."" 1...(;)7/ Current Zoning R-:S --------------------------------------------------------------------- Name of Applicant .])"'/ld. HO/JSLA.Ie,.,../-I- Address /SS" II.( kre-J.. s;.. IV.w., JJndou~r /77/1. sT30~ / Home Phone (,/,;)- '$13'/- -g-/5r Business Phone t,/(,l - 1105"- S'INS- Signature ~ ~ __ Date y_ /.;1- :7'7 --------------------------------------------------------------------- Property Owner (Fee Owner) (If different from above) 5'll-mE Address Home phone Business Phone -Signature Date , --------------------------------------------------------------------- '- VARIANCE PAGE 2 The following information shall be submitted prior to review by the City of Andover: 1. A scaled drawing of the property and structures affected showing: scale and north arrow; dimensions of the property and structures; front, side and rear yard building setbacks; adjacent streets; and location and use of existing structures within 100 feet. ($100.00 ~ $125.00 Receipt # '5(/j~/ 2. Application Fee: Single Family Other Requests Date Paid 1//J/11 Rev.l-07-92:d'A 5-23-94:bh 1-07-97:bh Res. 179-91 (11-05-91) CRITERIA FOR GRANTING A VARIANCE In granting a variance, the City Council shall consider the advice and recommendation of the Planning and Zoning Commission, and: 1. If the request is in keeping with the spirit and intent of this Ordinance. 2. Ifit finds that strict enforcement of this Ordinance will cause undue hardship because of circumstances unique to the individual property under consideration. 3. Ifit finds that denying the request does not deny reasonable use of the property . 4. Economic considerations shall not constitute an undue hardship if reasonable use of the property exists under the terms of the Ordinance. '- ~ , , 1'\ 0 ~ <:. "- \.I) ~ I 1\ >< I " 4- ~ I ~ <> c -...l c I "- I .. I ~ :t .... '~ j I'" .. ~ " Q <l I- ~I'" 0 ~ Co 1 J -'- ~ <I -, Q'\ , ., -0 '" \: --t ~t P ';) ,) -:c ~ .....0.:. -Il.:t ~ \ /]'- ::- .. ~ - ':r- J '0 :> " ., ~ , tl ",-.l \ (-) '"" l;: l'1 ....'1: .... , -.3 , Regular Andover Planning and Zoning Commission Meeting }1I/inutes - April 27, 1999 Page 5 , I Motion by Hedin, seconded by Apel, to close the public hearing. Motion carried on a 5-ayes, 0- nays, 2-absent vote. Commissioner Apel stated that is in favor of granting the variance based on the fact that the building already exists and that the building was constructed before the Ordinance was adopted. Commissioner Falk stated that he agreed with Commissioner Apel and doesn't feel that the pole building should be tom down. Chairperson Squires stated that he thinks that it is necessary to focus on economic hardship and the notion of why there is a hardship. He suggested following up on the property owner's suggestion to plant some more trees. Commissioner Dalien agreed that more trees should be planted to help with further screening of the building. He stated that in situations where the building was built before the Ordinance was adopted consideration should be given. , / l'rlotion by Hedin, seconded by Apel, to recommend approval of the lot split and variance request of Charles and Vendala Houle taking into consideration recommendations by Staff and including planting more trees around the pole building based on the hardship due to an Ordinance that was passed after the building was built. Motion carried on a 5-ayes, O-nays, 2-absent (Daninger, Jovanovich)vote. VARMNCE (VAR 99-03) - DECK ENCROACHING INTO THE FRONTYARD SETBACK - 15514 LARCH STREET NORTHWEST - DA VID HOLDSWORTH. Mr. Hinzman explained that the Planning and Zoning Commission is asked to review the variance request of David Holdsworth to allow for the construction and placement of a deck/ramp that will encroach into the frontyard setback 0 the property located at 15514 Larch Street Northwest, legally described as Lot 6, Block 4, Nordeen Addition. The property is zoned R-3, Single Family Suburban and is .46 acres in size. Mr. Hinzman stated that the applicable ordinances are: Ordinance No.8, Section 6.02 requires a thirty-five foot frontyard setback. Ordinance No.8 Section 5.04 establishes the variance procedure and process. Variances may be granted where there are practical difficulties or unnecessary hardships in any way of carrying out the strict letter of the provisions of the Zoning Ordinance. The hardships or difficulties must have to do with the characteristics of the land and not the property owner. , / Regular Andover Planning and Zoning Commission }vfeering ,\-[inures - April 27, 1999 Page 6 , J Mr. Hinzman explained that the applicant is requesting to construct a handicap accessible deck/ramp that will encroach fifteen feet into the frontyard setback. The single-family home was constructed in 1973, after the adoption of the Zoning Ordinance (1970) and presently encroaches nine feet into the frontyard setback. He noted that the City did not require a survey for new construction until 1990., Mr. Hinzman explained that the applicant conducts foster care from the home and has a handicap' person who will soon be utilizing a wheelchair to gain access to and from the front entry. The six foot deck/ramp encroachment is being requested so that there is ample room to maneuver the wheelchair in and out of the home. Mr. Hinzman reviewed the site drawing of the proposed deck/ramp. Commissioner Dalien questioned if the tree in the front yard would stay. David Holdsworth. 15514 Larch Street Northwest, stated that he will only need to cut away one limb from the'tree. Mr. Holdsworth explained that they do not use the front door because of the location, but stated that it is the only door that the ramp could be built from. He stated that they due foster care for a girl ""ith brain damage and that she is getting too big to carry and need to use a wheelchair to get her in and out of the house. , , I Chairperson Squires stated that as he understands it the deck/ramp would be located 26 feet from the road, and questioned if there were any plans to widen Larch Street. tvu. Hinzman stated that there were no plans at this time and doesn't predict any for the future. Commissioner Hedin questioned if building the deck/ramp on the side door was feasible and if so would it require a variance. Mr. Hinzman stated that he doesn't believe so. Mr. Holdsworth stated that if the deck/ramp was built on the side door it would come all the way across the driveway and if it was built to the back of the house it would go all the way to the garage. Commissioner Hedin questioned building the ramp towards the front of the house from the side door. Mr. Holdsworth stated that there is a fire escape window from the basement bedroom. Commissioner Hedin questioned if the bedroom is still being used. Mr. Holdsworth stated yes. Commissioner Hedin questioned if Mr. Holdsworth had talked to architects to see if they could design a deck/ramp from the side door to the front of the house and avoid the window. Mr. Holdsworth stated that he had not talked to architects at this time. Commissioner Dalien questioned how the property lines up with neighboring properties. Mr. Holdsworth stated that his property is set more north than his neighbors, but noted that it was approved to be built in that location. / Regular Andover Planning and Zoning Commission }'-teeting A'finutes - April 27, 1999 '\ Page 7 .J Commissioner Falk questioned if there was a back door that could be used instead. Mr. Holdsworth stated that he originally looked into the back door as an option but explained that it would extend into the driveway two to three feet and block partial use of the garage. He explained that he would have preferred using the back door, but stated that it is not feasible. ' Commissioner Hedin asked if the neighbors were notified of the proposed deck/ramp. Mr. Hinzman explained that under the current Ordinance there is no public hearing required. ' Commissioner Falk stated that he don't see a problems with the proposed location of the deck/ramp. Commissioner Hedin stated that he would like to have an architect look at all options and state that the front door was the only feasible option. Commission Apel responded that he felt that would be micro managing to require architects for minor variance requests. Motion by Apel, seconded by FaIk, to recommend to the City Council approval to the City Council of said request finding that the request meets the conditions established in Ordinance No.8 Section 5.04. Motion carried on a 4-ayes, O-nays, 2-absent (Daninger, Jovanovich), and I-present (Hedin) vote. , ./ DISCUSSION: THERAPEUTIC iUASAGE AS A HOME OCCUPATION Mr. Hinzman explained that at the April 20, 1999 City Council meeting, Cindy McKee (Body Image Therapeutic Massage) approached the Council to request if they would be interested in amending the Zoning Ordinance to allow therapeutic massage to be conducted in a residential zoned district. Mr. Hinzman explained that the current ordinance allows the therapist to have an office type setting in the home, however the practice of massage therapy must be conducted away from their home. The therapist is required to be licensed by the City. Mr. Hinzman explained that the City Council has directed the Planning and Zoning Commission to review the ordinance and make a recommendation. Staff recently contacted approximately thirty metropolitan communities to find out how they regulated massage therapy in residential zoned districts. The results were 10- not permitted, 12 - permitted, and 9 - permitted by conditional use. Commissioner Apel stated that he thinks there is not much to discuss at this time until the other Commissioners can review all the information that has been presented in the past and discussions that have previously taken place regarding the matter. The Commission discussed the current Home Occupation requirements. ,J Cindv McKee. Bodv Image Theraoeutic Message, stated that the Commission is welcome to come to her home if they think that would help. t '@ ) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: May 18, 1999 AGENDA SECTION NO. Non-Discussion / Consent Agenda ORIGINATING DEPARTMENT APPROVED FOR AGENDA ITEM NO. Approve Purchase ofToro 580-D ~\~dsmaster Rotary Mower The Vehicle Purchasing Committee requests approval to purchase one Toro 580-D Oroundsmaster Rotary Mower from State Bid Contract #420950, Release #M44815. The price of this unit is: John Wallace - Vehicle Purchasing Committee Chair B@ Sub-total $62,952.00 $10,241.00 $ 6,395.00 $ 5.173.22 $84,761.22 , / 580-D GROUNDSMASTER WITH ROTARY MOWER DECKS ROPS Cab with heater, AlC, wipers and strobe MB 8' Rotary Broom Tax '. LESS - Trade-in allowance - Unit #562 Howard Price Mode11260 Mower TOTAL $ 3.200.00 $81,561.22 This machine will be used year-round for Spring and Summer mowings and cleaning ice rinks in the Fall and Winter. This new unit will replace Unit #562 which has been a very troublesome machine with costly repairs and maintenance. We purchased Unit #562 in May 1993, it had 27 hours on it at the time of purchase and now has 500 hours. We budgeted $75,000 for this machine, due to inflation, the actual cost is beyond the budgeted amount. Over the life of this unit, it will return more than its purchase price in benefits to the City due to the four- seasons versatility. Any shortage in the budgeted amount can be recouped from monies left over after bidding the Cushman and 325-D Mowers. More than $13,400 will remain after the purchase of the Cushman and the 325-D Mower, which is more that adequate to make up the difference between the budgeted amount and the actual cost of the Toro 580-D Oroundmaster Rotary Mower. Therefore, I recommend we purchase this mower from the State Contract Bid for $81,561.22. , j MOTION: SECOND: FILE: G:IWORDlCOUNCILIC051899d,DOC e7/11/1SS6 ~3;2o f#. n52487326 BOB FRANK PAGE 133 ". 06126198 STATE OF MIl'iNESOTA DEPARTMENT OF ADMINISTRATION MATERIALS MANAGEMENT DMSION ACQUISITION SERVICES ROOM 11~! ADMINISTRATION BUlW(NG 50 SHERBURNE AVE, ST. PAUL, MN 55155 f i I 1,270.00 S 1,270.00 * JAIl Steel Cab with Wiper, Heater. I:Jefroster Fen, Roof Mount I , 1 I Flasher, Headlight Kit IS 5A46.00 I $ 5.446.00 '* lAir Conditioning Kit (complete) $ 4,795.00 : $ 4.795.00 -* !MB-8 ft Rotary Broom (COmplete) $ 6,395.00 $ 6.395.00 i I Loflness 7 ft Snowblower (complete) $ 8.795.00 $ 8,795.00 , / , / . \ I ---- ~.iiiiiiiiii~;;;;;; I.' 'I i DISTRIBUTING CO. .. Date 5/1 1/99 TO: 10HN WALLACE CITY OF ANDOVER Terms NET - 30 MAINTENANCE DEPT Prices quoted are: F.O.B. ANDOVER Phone: Fax: 612.767.5190 We are pleased to quote as follows: Delivery MTI Quantity Description Sell Price 1 TORO 3200 WORKMAN UTILITY VEHICLE $12.038.00 WITH FULL BOX AND HYDRAULIC DUMP TMDE I:-J v ALVES OF YOUR EQUIPMENT 1 1260 HOWARD PRICE MOWER S3,200.00 '\ 1 16' CUTTING MOWER SET TO FIT $300.00 / A HOLDER POWER UNIT I CAB FOR 300 SERIES GROUNDSMASTER $300.00 NOTE: SALES TAX NOT INCLUDED. Sales Tllx Customer Signature Total I Sales Team. Bob Frank, Ron Swenson Phone 1-800-760-3463 "Quotation Good For 30 Days" , / 14900 Twenty-first Avenue North . Plymouth, Minnesota 55447-4655 . Phone (612) 475-2200 . Fax (612) 475-0351 . ---- ===-. ___~m IYiI i I DISTRffiUTING CO. III , '\ / Date 5/1 1/99 , TO: JOHN WALLACE CITY OF ANDOVER Terms NET-30 MAINTENANCE DEPT Pdces quoted are: F.O.B. ANDOVER Phone: Fax: 612.767.5190 We are pleased to quote as follows: Delivery MTl Quantity Description SeJl Price 1 TORO 3200 WORKMAN UTILITY VEHICLE $12,038.00 WITH FULL BOX AND HYDRAULIC DUMP TRA.DE IN v ALVES Of YOUR EQUIPMENT 1 1260 HOWARD PRICE MOWER 53,200.00 I 16' CUTTING MOWER SET TO FIT $300.00 A HOLDER POWER UNIT 1 CAB FOR 300 SERJES GROUNDS MASTER $300,00 NOTE: SALES TAX NOT INCLUDED. Sales Tax Customer Signature Total I Sales Tealll. Bob Frank, Ron Swenson Phone 1-800-760-3463 r\ ;. ) "Quotation Good For 30 Days" /- \ J 14900 Twenty-first Avenue North' Plymouth, Minnesota 55447-4655 . Phone (612) 475-2200 . Fax (612) 475-0351 ,~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: May 18, 1999 AGENDA SECTION NO. Non-Discussion / Consent Agenda ORIGINATING DEPARTMENT APPROVED FOR AGENDA ITEM NO. Approve Purchase ofToro l~~ndsmaster 325-D Tractor The Vehicle Purchasing Committee requests approval to purchase one Toro Oroundsmaster Tractor from State Bid Contract #420950, Release #M44815. The price of this unit is: John Wallace - Vehicle Purchasing Committee Chair BY: (flY 325-D 325-D GROUNDSMASTER, 72" SIDE DISCHARGE DECK, 2 POST ROPS, SERVICE MANUALS Cab with lights, heater, wiper, defrost fan Tax Sub-total $14,428.00 $ 3,313.00 $ 1.153.17 $18,894.17 I LESS - Trade-in allowance of old cab TOTAL $ 300.00 $18,594.17 I recommend we purchase this machine because of their proven track record, serviceability and maintenance records of other units that the City owns or has owned. In the bond we budgeted $24,000 for this machine, we can purchase it for $6,000 less than the budgeted amount. , / MOTION: SECOND: FILE: G:IWORDlCOUNCILIC05189ge.DOC , / .e7/11/1SSG a3:26 PAGE e2 7152487326 BOB FRANK \ 06126/98 STATE OF MINNESOTA DEPARTMENT OF ADMINISTRATION MATERL<\LS MANAGEMENT DIVISION ACQUISITION SERVICES ROOM W! ADMINISTRATION BUILDING 50 SHERBURNE AVE, ST. PAUL, MN 551.55 - QTY DESCRIPTION UNIT PRICE TOTAL .'''~:',: , ~~~''''o' ,',~:I!~::@tY:!i~RIa;$~~pt~OJil~t'!::)t)18>)'. ""'!i."uG; .L',;..,.. ", ,'., ", I Leaf BlowerlDebris Blower I 1.862.00 ' $ '1 ! is 1.862.00 , , [crUise Control I t is 268.00 $ 268.00 ! Leaf Mutcher for 72" Side Discharge Deck I I ! is 488.00 I $ 488 00 I All Steel Cab with Heeter. Lights, Wiper, Defrost Fan, Roof i$ i I Flasher 1 !optional Turn SignalS and 4 Way Flashers (cab only) 3.313.00 i $ 3.313,00 1 Is I 135.00 135.00 ! $ I ETEC Rotary Broom 60" Wide x N., Hydraulic Drive, Rear I i I 1 ' Weight Kit 1$ 4,000.00 : $ 4,000.00 Toro 50. Two Stage Snowblower with Rear Weight Kit i I ! 1 $ 2,761.00 $ 2.761.00 iAdd PTO Shaft (93-9996) It using Recycler Deck i 1 j(tor snowblower) $ 200.00 i $ 200.00 I ETEC Front Mounted sprayer (cClmplete) , 1$ , 1 ! 5,995.00 $ 5,995.00 ".1 " ;:,t)]q~"j~~,lI;ti}~,':~'r~'tEMif:GM~~:l)S~~$' .,,',. '>1;"," . , "''''>:; i':~ . >,.. . ',,:'l',' ' ,. " :: ' . ; .:.J~': '.. , ,. "iQUICk Attach for Traction Unit (2It8mS) 1$ ! 1 540.00 i $ 540.00 1QuICk Attach for 72" Recycler Deck ! 1 ! is 140.00 $ 140.00 I TQuick Attach for 72" Side Discharge Deck I' i 1 I 140.00 I $ 140.00 iQuick Attach for Snowblower wiltl PTO Shaft 1 1 I 1$ 295.00 I S 295.00 ~ " " e7/11'19S5 03:26 P~GE el 71'5~487J25 SOB FRANI<'. CO"J('"/UrCT It' '1z 0'1 SO Gl.~A~~ tt Pt'llfl (~) \ J 06126/98 STATE OF MINNESOTA DEPARTMENT OF ADMINISTRATION MATERIALS MAl'\JAGEM&vr DIVISION ACQUISITION SERVICES ROOM 11~!ADMINISTRATION BUILDING 50 SHERBURNE AVE, ST. PAUL, MN 55155 QTY DESCRU'TION UNIT PRICE TOTAL ::'c' ::w ,,".':f:O:~)4,~"!JN~S:MA~ft\300:81~IE.S:" "',.,< }:./ ' ' , :',: '" " , . .- ..': -. .. I I~M345, 72" Side Discharge Deck, Deluxe Seat, 2 Post ROPS. , 1 Service Manual, Filter Kit i $ 13,570.00 S 13,510.00 iGM34!5, 72" Recycler Deck, Delu:<e Seat. 2 Post ROPS, Rear i I 1 iWelght, Service Manual, Filter Kit 1$ 14,060.00 ; $ 14,060.00 iGM345, 72" Rear DI.charge, Deluxe Seat, 2 Post ROPS, ! i 1 iServlce Mznual, Filter Kit i$ 13,501.00 I $ 13.507.00 'GM345, 60" Fail Mower, Deluxe Seat, 2 Post ROPS. Service I I I I I Manual, Filter KIt Is 13.699.00 : $ 13,699.00 ;j ,GM325.D 2WD, 72" Side DiSCharge Deck, Deluxe Seat. 2 Post I I I (14,42~C 1 i ROPS, Service Manual, Filter Kit I $ 14.428.00 I $ IGM325-D 2WD, 72" Recycler ~,k. Deluxe Seat, 2 Post ROPS,! , I 1 Rear Weight, service Manual, FiHer Kit : S I 1 14,918.00 i $ 14,918.00 i GM325.0 2\1\'0, 72" Rear Discharge Deck, OellJ)Ce Seat, 2 Post I , , 1 : ROPS, Service Manual. Filter Kit I $ 14.36500 ! $ 14.365.00 GM325.D 2WD, 50" Fail Mower, l:leluxe Seat, 2 Post ROPS, I ! i$ I 1 Service Manual, Filter Kit 14.557.00 i $ 14.557.00 IGM325-D 4WD. 72" Side Discharge Deck, Deluxe $eat, 2 Post I I i ! ROPS. Service Manual, Filter Kit i $ I 16.028.00 1 16,028.00 : $ IGM325-D 4\"JD. 72:' Recycler De1;k, Deluxe Seat, 2 Post ROPS,: : 1 Service Manual, Filter Kit ! S 16,420.00 i S 16,420.00 ;GM325-D 4WD, 7Z" Rear Discharge Deck, Deiuxe Seat. 2 Post I ! I 1 [ROPS, SaNtee Manual, Filter Kit $ 15,965.00 I $ 15.965.00 'GM325.D 4WD, 60. Flail Mower, Deluxe Seat, 2 Post ROPS, i I Service Manual. Filter Kit I 1 is 16,15700: $ 16.151.00 Arm Rest Kit Is I 1 ! 78.00 . $ 78.00 , IOptlonal Set of Wide Tires 23 x '10.5 - 12 220.00 I S 220.00 1 I $ I ,Canopy for 2 Post ROPS , I 1 , $ 354.00 ' S 354.00 14 Post Roll Bar with CClnopy r- 1 , i$ 820.00 I S 820,00 , / \, ) " 8 ~ 0 0 0 0 e 0 0 0 0 0 g I' e 0 e 0 0 0 0 0 0 0 ...J ~n N <Xl <Xl '" Ili 1:> ~ 8 ~ * 0 ci on fD <0 <Xl ~ C') a <0 ~ V 0> < ~ N v ~ ~ ..... N 0> - ..... N b ~c,'; ~ '" ~ N iii r-' , ---- .Wi I i DISTRffiUTING co. III Date 5/11/99 TO: JOHN WALLACE CITY OF ANDOVER MAINTENANCE DEPT Terms NET - 30 Prices quoted are: F.O.B. ANDOVER Phone: Fax: We are pleased to quote as Collows: Quantity Description 612.767.5190 Delivery MTl Sell Price TORO 3200 WORKMAN UTILITY VEHICLE WITH FULL BOX A1\D HYDRAULIC DUMP $12.038.00 T~.ADE IN v ALVES OF YOUR EQUIPMENT I 1260 HOWARD PRICE MOWER 53,200.00 I 16' CUTTING MOWER SET TO FIT $300.00 A HOLDER POWER UNIT , 1 CAB FOR 300 SERIES GROUNDSMASTER $30000 NOTE: SALES TAX NOT INCLUDED. Sales Tax Customer Signature I Total Sales Tellnl' Bob Frank, Ron Swenson Phone 1-800-760-3463 "Quotation Good For 30 Days" , I 14900 Twenty-first Avenue North . Plymouth. Minnesota 55447-4655 . Phone (612) 475-2200 . Fax (612) 475-0351 ,~ @ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: Hay 18, 1999 AGENDA SECTION NO. Non-Discussion / Consent Agenda ORIGINATING DEPARTMENT APPROVED FOR AGENDA ITEM NO. Purchase Scotchman Iron Worker r1?J, The Vehicle Purchasing Committee received two price quotes for a Scotchman Iron Worker, Model #FI- 5109M. The factory demonstrated this machine to us on Tuesday, May 4. We were very impressed with the machine and its uses here at the City. It will be a great asset, not only in the Shop for repairs of equipment, but in the manufacturing of new things (i.e. park benches and gates). John Wallace - Vehicle Purchasing Committee Chair BV@ , / This machine is a 51 ton model, has all the latest safety equipment and complies to ANSI-B-1l-5. There are a number of attachments that we'd like to order with this machine, including a pipe notcher, economy fab package and the rod shear. Jerry Knoctch's price on the machine and accessories, not including tax and delivery is $15,762. Praxair's price on the machine, accessories, tax and delivery is $15,078.38. I recommend we purchase the machine from Praxiar for $15,078.32. It will be necessary for a licensed electrician to come and wire the machine in, this cost is not reflected in the above quote. We bonded $25,000 for this machine and are well under this amount. MOTION: SECOND: , / FILE: G:\WORDlCOUNCILlCOS1899.DOC '\ , ) ~, .... ..., tI " " 4 :-,; :3 - '.I .,... t.." 1\ a=. I P.02/02 \ _\ J J WARNING: Tfans~Mg l'lammi1bl'= sases ~dfor haZlII'eCUS materials an ;an enclosed v:1n, 6.lJtomcl:lilt!! Of automobile lr'unlC IS ~ry dartQerowo 'oecausB ,it can C8u88 a firCl or tnlPlQ~ion resullIrll!iJ in serious, InJUry or dealJ\. 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"":'r"" ..."" - c." r.. ~'tJ._:"ot"u. ,,- .w~ ~ ." .VfJWIV~ ""'t ....;..~v ~ ........'::- ~;::-S:ClJ..~4~ r.u~. ~~ S2~~a: ~~;:alS ~~~~i~a: *fl S:.;~;~a: :4t~77.C;~ .~x~ QOc:" f.P: ~...._..,.w ~~~:'~~1 ~t~;~ !5.~O T......~ c:-~.. . _..e._ ...'"'.~ :5,~7e..3: ....--....... , ....------- --..========:,======,,=======,,====""'''==--=======---==-..:=.:..- --=====--========== -filis is ;1) c~r~ifi trig'; ~be c1b:JvE ;',G.:i;cd 'Ater:.i:s i~"'~ c~4ssifia~, Ccs~ri;eci, ~aC~d~C~t ;ar~~~ an: :a~e~2i, '1Er conditio~ f:r trans~;r;&tiu~ acc~i~iu~ tu ~hE '. _~il:a:iwns Ci7 ~:-aii ~epir~len~ wf irG::~5porta;~i:I~. ,..~.-......- .. t~ 10.:"'''' .., arid ar-e i ii oppi.ica~~~ l ~~:~~ii2rd S~;~at~r~ R.2::E~'v;:d ...., w/ PLACAROS OFFER!:O: o ACCEPTED - - - fihi1I '-P:'02-~~ -~ ., MAY-04-99 TUE 08:06 AM SCOTCHMAN INDUSTRIES FAX NO. 16058592499 P. 02 .' , ~ Industries. Inc. ,,) 180 East Highway Fourteen . P.O. Box 850 . Philip, South Dakota 57567 USA # ONE ROUND PUNCH AND DIE UP TO 1-1/4 INCHES # MACHfNE IS SHIPPED WITH ONE SET 14 INCH BAR SHEAR BLADES WITH 4 CUTTING EDGES, UPPER AND LOWER ANGLE SHEAR BLADES, UPPER AND LOWER NOTCHER-COPER BLADES. # ADJUSTABLE BAR SHEAR HOLD DOWN # PUNCH RETAINING NUT WRENCH # PUNCH PLATE (7 X 12 INCHES) # ADJUST ABLE SWING AWAY STRIPPER # 40 STYLE PUNCH RETAINING NUT # DIE HOLDER COMPLETE WITH 2" INSERT # SLUG RECEPTACLES FOR PUNCH AND NOTCHER STATION # ALL NECESSARY GUARDS TO COMPLY WITH ANSI B 11-5 STANDARDS #FORKL~TACCOMMODATIONS # LOCK-OUT TAG-OUT ELECTRICAL ENCLOSURE WITH EMERGENCY PALM BUTTON # VHS SAFETY TRAINING FILM # OPERA TION/P ARTS MANUAL # 1 YEAR WARRANTY ON PARTS # DIMENSIONS: , ' WIDTH 28 INCHES - LENGTH 59 INCHES - HEIGHT 61 INCHES # WEIGHT 3,150 rOUNDS F.I. 5I09-14M SCOTCHMAN IRONWORKER 220V3PH $12,090.00 #027727 - ROD SHEAR (Up To 1 .. Square Or 1-1/4" Round) $ 990.00 #002853 ECONOMY FABRICATING PACKAGE $ 400.00 INCLUDES: JOG CONTROL AND 14 SETS OF ROUND # 40 PUNCHES AND # 82 DlES:ll/32, 13/32, 15/32, 17/32, 19/32,11116,3/4,13/16,7/8,15/16,1,1-1116,1-1/8 & 1-1/4. #002650 ECONOMY F ABRICA TING PACKAGE $ 1,320.00 INCLUDES: 54" MATERIAL BACK GAUGE, MITER TABLE FOR SHEAR STATION, PUNCH JIGGING TABLE, OVERSIZED NOTCHER TABLE, 12" BRAKE. F.O.B. PHILIP, SOUTH DAKOTA ALL PRICES ARE U.S. FUNDS. THIS QUOTE IS GOOD FOR 90 DAYS. IF YOU HAVE ANY FURTHER QUESTION ABOUT THIS QUOTA nON PLEASE CONTACfUS AT (800) 843-8844- WITH REGARDS / " , ./ JERRY KROETCH VP SALES & MARKETING (605) 859.2542 . FAX (605) 859.2499 f M~Y-04-99 TUE 08:05 AM ,; SCOTCHMAN INDUSTRIES FAX NO. 16058592499 P. 01 " iE'__Io_L__..Ii' ~ Industries.lnc. ,-) 180 East Highway Fourteen . P.O. Box 850 . Philip, South Dakota 57567 USA 5/4/99 CITY OF ANDOVER 1685 CROSSTOWN BLVD NW ANDOVER, MN 55304 PHONE: 612-755-8118 ext 16 FAX: 612-767-5190 ATTN: JOHN WALLACE l IN REGARDS TO YOUR REQUEST FOR QUOTATION ON A SCOTCHMAN HYDRAULIC IRONWORKER MODEL F.I. 5109~I4M MANUFACTURED IN PHILIP SOUTH DAKOT A_ THE FOLLOWING SPECIFICATIONS AS STANDARD EQUIPMENT: # 51 TONS PUNCHING CAPACITY: 1-1/32 INCH DIAMETER HOLE IN 5/8 INCH PLATE OR UP TO A 4 INCH HOLE IN 5/32 INCH PLATE. # 9 INCH THROAT DEPTH # 2-1/2 INCH STROKE LENGTH # HEIGHT OF WORK STATIONS FROM FLOOR PUNCH STATION (37-3/4 INCHES) BAR SHEAR STATION (32-3/4 INCHES) NOTCHER-COPER (32-3/4 INCHES) ANGLE SHEAR (41-l/2 INCHES) # ANGLE SHEAR 5 X 5 X 3/8 - 4 X 4 X 1/2 INCHES 90 DEGREE # MITER UP TO 4 X 4 X 1/2lNCHES 45 DEGREE # BAR SHEAR 14 INCH LENGTH CAPACITIES: 1 X 6 INCHES 3/4 X 10 INCHES 5/8 X 12 INCHES 3/8 X 14 INCHES # NOTCHER-COPER (RECT)2-1/2 X 5 X 5/16 OR 2-1/2 X 4 X 3/8 V-NOTCH 2-1/2 X 2-1/2 X 3/8 # BAR SHEAR TABLE # 12 US GALLON HYDRAULIC RESERVOIR FULLY CHARGED WITH HYDRAULIC FLUID # 8 GPM! 2650 PSI HYDRAULIC SYSTEM WITH A TWO STAGE PUMP # 230/460 VOLT 3 PHASE 1725 RPM MOTOR # STROKES PER MINUTE 35 LIGHT GAUGE 14 MAXIMUM CAPACITY # ELECTRIC FOOT SWITCH (REMOTE) # ADJUSTABLE STROKE CONTROL WITH SCALE , " , / (605) 859.2542 . FAX (605) 859.2499 @ CITY OF ANDOVER '. I REQUEST FOR COUNCIL ACTION DATE: May 18, 1999 AGENDA SECTION NO. Non-Discussion / Consent Agenda ORIGINATING DEPARTMENT APPROVED FOR AGENDA I ITEM QC-\' NO. Approve Purchase of New Ball Field GroomerlUtility Vehicle for Parks Dept. We would like to purchase one new Ball Field GroomerlUtility Vehicle for the Parks Maintenance Department. This vehicle will be used quite extensively by the Parks personnel for maintenance of all city parks, grooming infields on ball diamonds, hauling material and/or equipment down the trail system to general maintenance. We will receive a trade-in allowance by trading in a 1990 vehicle we purchased used on May 27, 1997. When purchased, this vehicle had 1,707 hours on it and it now has over 2,300 hours. We received the following quotes: Frank Stone - Public Works Department Superintendent B~ CUSHMAN MOTOR COMPANY OF MINNEAPOLIS Cushman Model 898630 Tax Sub-Total $12,975.00 $ 843.38 $13,818.38 . , I Trade-in allowance of 1990 Cushman Model 630 (Unit #547) (Serial # lCUNH3276LLOOI067) TOTAL $ 3.500.00 $10,318.38 ILLINOIS LAWN EQUIPMENT Cushman 898630 Tax Sub-Total $13,500.25 $ 1.046.00 $14,546.25 Trade-in allowance -- SUBJECT TO SALE TOTAL $ 0.00 $14,546.25 M.T.I. DISTRIBUTING Toro 3200 Workman Utility Vehicle with full box and hydraulic dump $12,038.00 I believe that the Cushman of Minneapolis bid is the best quote. We currently have two of their units and they have proven themselves. The new Cushman uses all the same filters as our original Cushman #546. I recommend purchasing the unit from Cushman of Minneapolis for $10,318.38. Please notice that this price does not include the ballfield drag. This attachment must be purchased separately. There is $19,000 / set aside in the Bond for the purchase of this unit. MOTION: SECOND: FILE: G:IWORDICOUNCILICOS1899b.DOC May-06-99 02:l4P , on I CUSHMAN PROPOSAL PREPARED FOR: CITY OF ANDOVER PARK DEPT. 1785 NW Crosstown Blvd. Andover, MN 55304 CU.\'hmlln Motor Company, Inc. Date: 5/6/99 290.9 Hast Frallklin Ave. Minneapolis, MN 55406 fax 612-333-5903 phone 612-333-3487 We are pleased 10 submillhe tilllnwing quot<1lion for your consideration. EQlI1PMENT SPECJJ-1CA TIONS Model R9R630. Cu~hman 3-wheel TurfTrucl..ter . Cushman 327 01 It: 'I-cycle, 3-cylindcr. in-line, 27 hp, liquid-coolcd engine . midn\OlInt cngine for easy access and machine halance . 2500 111. payload capacity . hypoid differentia] with buill-in 2-speed, ~.2 to 1 auxiliary gear sel . 22 mph Iran sport speed . (,,6 inch ground clearance . oulside clearance circlc: 17', inside eh:aranee circle: 28" 2-passenger bench seat allows operator easy access from either side . complete live hydrauliu with remote oUllet . hynraul ie dump box with automatic tail gale rclease . overload front and heavy duty rear shock ahsorhers . ~roulld ~Ileed governor and hand throttle . l-wheel hydraulic brakes . Ml\lI!ctcr. tachometer, hour meter, fuel gauge, and tow hitch . '8x9,50-8, 4-ply turfrih front tire. and 24x 13.00-12, 4-p]y Ultra Trac rea!"tires Total / OUlioDal )o;quiDment . heavy duty front bmnper, #889445..... ..... ......$115.00 . box liner, #8811532...................................$185.00 . ROPS, including scat he Its. #892689.......... ...$715.00 AllowlIllcc for trade of 1990 Cushman Model 630 with Rolin Groomer..........S3500.00 Pric," are good for thirty days and do /lut include sales tax Thallk YOll for your cunsideration PoOl PRICE $12975.00 SIl~"Y: ~ ~~ De1'Jnis Hf:lIflrit:k.'.on ~ May-06-99 01:57P Ill;no;s Lawn Equ;pment 708-349-7149 P.Ol " J [jL] Illinois lawn eQuipment Inc. 16450 South 104lh Avenue. Orland Park, III1MS 60467-549B " 708l349.B484 . FI>:J( 70B/349-7149 Mr. John Wallace Andover Park Dept. 104769 06 May 99 page 1 99999 Dear Mr. Wallace: Thank you for the opportunity to present our answer to your turf equipment needs. We have listed some of the features and benefits of this product. We are pleased to quote the following: 1 CUS.898630 1 CUS.889983 1 CUS.890010 **********************+***+*** FLATBED SIDES & TAILGATE W/RELEASE SUB TOTAL TAX 13,500.00 1,046.25 J TOTAL 14,546.25 Terms: NET 30 DAYS This quote is valid for 30 days. Financing is available. Thank you, ;1U r-~(,^ Mr. Philip Taylor Sales Manager , I Technology Backed by Tradition --- ---- .Vi 'i ii DISTRIBUTING CO. J TO: JOHN WALLACE CITY OF ANDOVER MAINTENANCE DEPT Phone: Fax: We are pleased to quote as follows: Quantity Description 612.767-5190 TORO 3200 WORKMAN UTILITY VEHICLE WITH FULL BOX AND HYDRAULIC DUMP TlV..OE IN VALUES Of YOUR EQUIPMENT 1260 HOWARD PRICE MOWER 16' CUTTING MOWER SET TO FIT A HOLDER POWER UNIT CAB FOR 300 SERlES GROUNDS MASTER NOTE: SALES TAX NOT INCLUDED, Customer Signature I III Date 5/11/99 Terms Pdces quoted are: 1'.O.B. Delivery Sales Tax Total Sales Team. Bob Frank, Ron Swenson Phone 1-800-760-3463 "Quotation Good For 30 Days" I NET - 30 ANDOVER MTl Sell Price $12,038.00 53.200.00 $300.00 $300,00 14900 Twenty-first Avenue North' Plymouth. Minnesota 55447-4655 . Phone (612) 475-2200 . Fax (612) 475-0351 # ',@ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: May 18, 1999 AGENDA SECTION NO. Non-Discussion / Consent Agenda ORIGINATING DEPARTMENT APPROVED FOR AGENDA ITEM NO. Approve Purchase of Motorized Wheel ~~r The Vehicle Purchasing Committee received two price quotes for a Motorized Wheel Balancer. The new Motorized Balancer will replace our present Hand Balancer, purchased the Spring of 1993. The current Hand Balancer is a Snap-on WB-260A, Serial #S-334-007650. The prices are as follows: John Wallace - Vehicle Purchasing Committee Chair ~ / SNAP-ON TOOL COMPANY CWB 1860 Motorized Wheel Balancer Tax Sub-total $5,248.00 $ 341.12 $5,589.12 Less trade-in ofWB260A TOTAL $1.348.00 $4,241.12 MYERS TIRES SUPPLY Coats Motorized Wheel Balancer Light Truck Cone Adapter Kit Tax Sub-total $3,050.00 $ 249.00 $ 214.44 $3,513.44 Less trade-in of WB260A TOTAL $ 500.00 $3,013.44 I recommend we purchase the Wheel Balancer from Myers Tire Supply for $3,013.44. This is a good, solid machine that can be serviced in the Twin Cities rather than being sent to California. We have $4,000 in the Bond for this equipment. \ / MOTION: SECOND: FILE: G:IWORDlCOUNCILIC051899c.DOC CWB1860 Bid Specification ,r--'" \ '-./ 025~ L l LLL1"'~ EEWB102A PRODUCT FUNCTIONS/FEA TURES /- " 'J o Low-speed balancing technology allows a passenger car wheel to be balanced to less than 0.10 oz./2 gram accuracy at only 90 rpm. o Ultrasonic sensors automatically measure rim diameter, rim width, and offset. Wheel dimensions are measured automatically and precisely. No manual programming, no guesswork, and no chance for operator error. o Two axis wheel mounting minimizes operator effort, and ensures quick, precise and repeatable centering. o Tire and rim matching to minimize runout and optimize balancing and an automatic matching Indicator program. o Four ALU (Alloy/Mag), CTS, Special and Static weight location modes. o Special mode to specify the exact weight locations by manually programming an inner and a~ outer rim diameter. o Static balancing mode. o Manual wheel dimensions programming for Millimetric, CTS, Motorcycle, and other special requirement wheels, if desired. o Automatic wheel recalculation for all balancing modes; no need to respin wheel for new balance readings. o Safe, low-speed balancing and automatic brake for maximum operator and equipment protection. o A low-speed motor for minimum power consumption and increased reliability. o Large. powerful display of weights and positions-- weights displayed in either ounces or grams. /-"\ '-.../ 0691071301 o Weights trays conveniently located at eye level, weight-hammer holster, plus storage pegs for cones, springs and other accessories. SPECIFICATIONS o Automatic wheel dimensions measurement with ultrasonic sensors. o Two-axis wheel mounting with gas strut dampening system (no pneumatics) . Dynamic, twin-plane balance and static, single-plane balance . Eight Modes: Automatic + Manual: Normal, ALU 1, ALU 2, ALU 3, ALU 4, Static Manual only: CTS, Special . Optimatch Tire and Rim Matching Mode (2-Spin) o Matching Recommended Indicator o Single-spin cycle (7 seconds) o Accuracy to within 0.10 oz. (2 gram) in fine mode o Automatic motor drive or hand-spin . Automatic brake . Selectable Grams or Ounces weights units . Selectable Inches or Millimetric wheel diameter units o Automatic weights calibration o Automatic/wheel dimensions calibration . Bolt-to-floor option o Tire/Rim characteristics: Automatic Non Automatic Motor Handspin Max. tire diameter: 40"(101Smm) 40"(101Smm) 44"(1118mm) Max. tire width: 18" (457mm) 18" (457mm) 18" (457mm) Max. rim diameter: 17" (432mm) 24" (S07mm) 24" (S07mm) Max. rim width: 14" (35Smm) 14" (35Smm) 14" (35Smm) Max. wheel offset: 10" (254mm) 14" (35Smm) 14" (35Smm) (Motorcycle Wheels: Manual Dimensions) o Max. wheel weight: 154 Ibs (70 kg) o Electric requirements: 100/230 Volt, 50@60 Hz o Balancer weight: 233 Ibs (106 Kg) o Shipping weight: 330 Ibs (150 Kg) o Balancer dimensions: Height (H): 65" (1651mm) Floor area (L x W): 53" x 53" (1346 x 1346mm) o Shipping dimensions (LxWxH): 47" x 30' x 43" (1194 X 762 X 1092mm) Standard Accessories: . 4801-1003 Quick Release Hub Nut . WB 1131 Cone Spring "8040 Spacer Ring "WB1090.01E Large Cone "WB1090.02E Medium Cone "WB1090-03E Small Cone "WB1090-04E Extra Small Cone "WB1140.01 E large Drum "WB1140-02E Small Drum "WB2533-01 large Gasket " WB2533-02 Small Gasket " 8322 Stub Shaft "WB1133.01light Truck Cone "W81207.01 Extension Adaptor (1 ') "WB1158-02 Calipers Optional Accessories: . WB1230 Universal Wheel Adaptor: Fits 3,4,5,6. 8 and' O-hole patterns. Used on wheels with untrue center holes and wheels with closed center "WB1499 Metric Bolt Plate Adaptor: Used instead of Universal Wheel Adaptor for wheel with untrue centers or closed centers -=-WB1207-03 Extra Wide Extension Adaptor: Used for some light truck wheels. reverse offset wheels and any application where the wheel must be moved away from the machine. !:::lun SUN ELECTRIC Specifications subject to change without notice Sun is a re9istered trademark of Snap-on Technologies. Inc Sun Electric is a division of the Snap.on Tools Company \ , .I \ \ \ '. , / " ~ @ maSTer CHemicaL corporaTion $~v~ ~~ ~c;to Lr.rr sWf~ 10 '"""" 3/' J'lo o~ ()J r""", 'I i-lil() ~ "7 v ~ \ \. \ L~~ ~M,. ~ 6 yvte, Clark Cox Industrial Representative 13848 Quinn Street, N.W. Andover, MN 55304 5nap9nmdus&7a/ .,','~- ".,. .- ., . ~ 800-947-7788 Ext. 5 VOICE MAIL 800-947-7788-9938 FAX 800-843-4329 DISPLAY PAGER 612-621-0749 HOME 612-757-0445 (/'-.... /90 13r~ ~ Y...- MYERS TIRE SUPPLY COMPANY A MYERS INDUSTRIES COMPANY SALES DOC. No.6 3 7 37 4 ORDER NO. SOLD TO I CUST NO. SHIP TO SHIP TO NO. Cl-\.'-t D~ A(\~e.t.. A.DDREr: ' tv6~ ADDRESS CREDIT APP. : ') (?O8<....\(.., ~l.t' STATE ZIP CODE CITY STATE ZIP CODE AoI'<.\ - DATE CUSTOMER P.O. # SHIP VIA TERMS I SALESMAN "5" / 12/'\.9 .:::rt,\--n U)- \ \ ....,..., COMMENTS: CONTACT PHONE (b(2). 3zi -,Ib l QUANTITY QUANTITY UNIT OF STATUS MYERS DESCRIPTION PRICE TOTAL ORDERED SHIPPED MEASURE ORDER NO. l 5l) -t\~ ~ It> .s 5"" Bdl ( ":',^C~A .!$~gL \ Sn-bl.{l ( .~ ( :.. h J.- T Il..u, 1 ~t\<- tl! 2-q, ~ v_7:.- l .,,- C?l4' T~- "e........ Or. "SN JW:> - 0", -~.s:o~ G->.l? 2J ,,0 p... ':::>.01" ~.\ -V)C.~ , , / , , - , / , MS.SDN-l PT 8/96 .:. @ , ) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: May 18, 1999 AGENDA SECTION NO. Non-Discussion / Consent Agenda ORIGINATING DEPARTMENT APPROVED FOR AGENDA ITEM NC). Approve Purchase of Front-end Loader ,4to. Per State Bid Contract 422448, we at Public Works would like to purchase one new 1998 Model 624H John Deere Wheel Loader with 305 hours on it. It was rented to Coon Rapids for the 1998 and 1999 snow season. As you know, snow equipment was not used very much this past winter. Frank Stone - Public Works Department Superintendent BY'~ / We budgeted $150,000 out of the Equipment Bond for a front-end loader. The total selling price for the unit we wish to purchase is: Selling price $144,308.00 Trade in allowance on W30 Case (less) $ 18.500.00 Price less trade-in allowance $125,808.00 Sales tax Price, including tax (add) $ 8.177.52 $133,985.52 Deduct Hourly meter (305 @ $18/each) FINAL SELLING PRICE $ 5.490.00 $128,495.52 Also, a full 5,000 hours or 84-month warranty is included in the final selling price. I fully recommend the purchase of this Front End Loader with snow plow equipment. This purchase reflects a cost saving of$21,504.48 from the previously requested amount. , I MOTION: SECOND: FILE: G:IWORDlCOUNCILIC05I899a.DOC Rpr. 30 1999 09: 15RM Pi 16124205300 PHONE NO. ROO EQUIPMENT rR~ ARDO~ EOUII'MfNT CO. MI'lNEAPOl.I$ t ~500 Ovponl """ $ ~urn,via. ~ 5.5337 ~12-89Q"esO ~ ) Sl aOUD 6700 Hwy 10 NW Sov, R...d. /\IN ~~J7'/ 3:!O-~~9'6222 tMNKAlO 1910 1.()lRCI)' er;...o Ncrtt. MonI<olo MN SbOOJ ~7.JI7'18J6 aOCHESl'ER 1 r.l:' 60th Avo NW ~"'.,'" Jrr.o\N 55901 !O7.112.8868 MARSHAll. 703 Or'Iorio koad M.;w~ MN ~62S8 W7'~Jl.0994 II City of Andover 1685 Crosstown Blvd. Andover, MN 55303 A TIN: John & Frank One new 1998 Rental Return John Deere 624H Wheel Loader Per State Bid Contract# 422448 Base Machine S/N# 56735g 305hrs. 24 volt AM/FM radio Ride Control Cab-Glasslt-.1irrors/Wipers/HeauDefrost Cab above, plus Air Conditioner Steps with Convenience Platform at Cab Door Air Suspension Seat Ether Start Aid Block Heater Front/Rear Lock Differential Front & Rear Work Lights High Capacity Batteries 80 Amp Alternator 10 Amp Converter Beacon SMV Emblem & Bracket 20.5 R-25" Radial XTLA Michelin Autonlatic Return to Carry Three Spool Valve Dual Lever Controls \\-ith Hydraulic Control System for Quick Coupler Optional Rear Counterweight (l045lbs.) Front Fenders Rear Fenders Transmission Side Frame Guards Fire Extinguisher Lift & Tie Down Hooks Parts, Service, Repair, & Installation Manuals Compkte Set of Air & Fluid FiltA..'fS Hydraulic Coupler JRB 3.5 Cu. Yd. General Purpose Bucket Transportation to Little Falls $87,593.00 $528.00 $1,901.00 Included $5,439.00 $97.00 $202.00 Included Included $1578.00 Included Included $225.00 $298.00 $510.00 Included $3,389.00 $284.00 $1,559.00 $612.00 S 1 ,482.00 $274.00 $570.00 $193.00 $58.00 $274.00 Included IncludeLl $3,577.00 $6,095.00 $600.00 , \ j \ \. )' F-RCi1 " \.j / " '. / RDO EOUIPMEtH PHONE NO. 16124205300 Apr. 30 1999 09:17AM P2 Full Warranty - 5000 HR 84 MO. 12' Snow Wing-Includes Hyds. Plow Oscillation Reversible Trip Blade Snowplow-PR1243 Hydraulic Push Bar Assembly Delivery Charge $3.00 pcr Inilc/$I00 minimum Total SelIing Price Trade In: One Used 1985 Case W 30 A-20-2545 Complete .....itl1 plow & wing Aprox. Hrs. 6400 To Boot Sale Price Sales Tax Sale Price Hourly Deduct 305 Hrs. @$18.00 Final Selling Price Sincerely, k(276 Dave Carothers 101m Deere Sales $3818.00 $14,601.00 $1,169.00 $6,027.00 $1205.00 $150.00 $144,308.00 Trade Value $18,500.00 $125,808.00 $8,177.52 $133,985.52 $5,490.00 $128,495.52 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION " ) DATE: Mav 18.1999 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Scott Erickson,~~ Engineering ITEM NO. Accept Feasibility Report/Order Plans & Specs/ /I_ 97-26A1Hamilton Square Drainage ~1, The City Council is requested to approve the resolution accepting feasibility study, waiving public hearing, ordering improvement and directing preparation of plans and specifications for the improvement of Project 97 -26A for storm sewer drainage in the area of Hamilton Square. , \ ,j J CITY OF ANDOVER COUNTY OF ANOKA , ) STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY STUDY, WAIVING PUBLIC HEARING AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 97-26A FOR STORM WATER DRAINAGE IN THE FOLLOWING AREA HAMILTON SQUARE. WHEREAS, the City Council did on the 4th day of Mav, 1999, order the preparation of a feasibility study for the improvement; and WHEREAS, such feasibility study was prepared by MFRA and presented to the Council on the 18th day of Mav , 19~; and WHEREAS, the property owners have waived the right to a Public Hearing; and , J WHEREAS, the City Council has reviewed the feasibility study and declares the improvement feasible, for an estimated cost of $ 38,130.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby receive the feasibility report with an estimated total cost of improvements of $ 38,130.00 waive the Public Hearing. BE IT FURTHER RESOLVED by the City Council to hereby direct the firm of MFRA to prepare the plans and specifications for such improvement project. BE IT FURTHER RESOLVED by the City Council to hereby require the developer to escrow for the sum of $ 5.719.50 with such payments to be made prior to commencement of work on the plans and specifications MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 18th day of Mav , 19~, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk l ~:~~...:.:...:: c. 'c. :=;.:.;c:...:~ ',', ' _:::-:-::'''=-:'.._'='-:-_=::''~==::'::=.-=''''::', ,.......":====..........."".....=:z:":.:cc:..'_.:......::- .. ,,;;;';::::::-"::,' -', c. 'c., " Engineering Planning - Surveying mJ~ '~~+ ~'~:: r-BJ im ,~ ,:,n.l,-' !n~ dJ; . .-' r.J u U Ltu McCombs Frank Roes Associates. Inc. May 13, 1999 Honorable Mayor and City Council City of Andover c/o Mr. Scott Erickson, P.E., City Engineer 1685 Crosstown Boulevard Northwest Andover, Minnesota 55304 SUBJECT: City of Andover Hamilton Square, City Project No. 97-26A Storm Sewer Outlet MFRA #11732 I Dear Mayor and Council Members: At the City's request, we have completed the following feasibility report for the installation ofa storm sewer outlet for the Hamilton Square project. Location The proposed project is located on the east side of Hanson Boulevard Northwest, in the southwest quarter of the northwest quarter of Section 23, Township 32 North, Range 24 West, in the City of Andover, Minnesota. Improvement It is proposed to construct a storm sewer from the stub located on Hamilton Square to a storm water pond on the Chesterton Commons Fourth Addition plat, a distance of about 900 feet. Easements All easements are proposed to be dedicated as part of the platting process. Additional utility and drainage easements may be required based upon final design. '. 15050 23rd Avenue North . Plymouth. Minnesota . 55447 phone 612/476-6010 . fax 612/476.8532 e-mail: mfraffmfra.com 1"':':':': , : ': . ~- c: " . :~:c- ,; ,;:-~: ,. ,,:;:~. r'O'':';.; ',' ': " ~"""'" ;~_. '.~ -/.. -'._:_~ ,'.. ',-:'~':""c;'-'-~" , " '~h ,.... ",.~ Honorable Mayor and City Council May 13, 1999 Page 2 \ / Permits Permits "vill be required from the Anoka County Highway Department for work within County Highway right-of-way and from the Coon Creek Watershed District and other applicable agencies. Completion This project is proposed to be completed in 1999 as part of the Chesteron Commons projects. Estimated Proiect Cost A detailed estimate of construction costs for the proposed storm sewer outlet is attached. The costs quoted herein are estimates only and are not guaranteed prices. The contractor will be paid only for work completed. The cost estimates are based on 1999 current construction costs. No costs are included for easement acquisition. The estimated cost for Hamilton Square, City Project No. 97-26A are as follows: / TOTAL PROJECT COST $29,000.00 $ 9.130.00 $38,130.00 Total Estimated Construction Cost (see attachment) Overhead Cost: Engineering, Legal, Administration (:!:30 %) Certification I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. 5/13/99 R. Jeff Elliott, P.E (Ji6 tp7,~. Minn. Reg. No. 19174 '. t7"-<:.:.:.:":"~~:l2~~,..;'-;':'. --'- ~-~:~,:J.:~" _:' ,~: :,:' -':'-,:' -.,:.-., .,-;~'....--,,-".; , ) , '."'~ .-....~.~'..:.:'.';: ~-"' ,'-"" .'''j Honorable Mayor and City Council May 13. 1999 Page 3 PRELIMINARY COST ESTIMATE HAMILTON SQUARE CITY PROJECT NO. 97-26A STORM SEWER OUTLET CITY OF ANDOVER STORM SEWER Item No. Quantity Description Unit Price Amount \ ) 1. 15" RCP Class 5 Storm Sewer 900 LF 20.00 $ 18,000.00 2. 15" RC Flared End Section w/TG 1 EA 600.00 $ 600.00 3. 4' Diameter, Storm Sewer Manhole 4EA 1,100.00 $ 4,400.00 4. Silt Fence 50LF 2.00 $ 100.00 5. Hand Placed Rip Rap 15 CY 50.00 $ 750.00 6. Connect to Existing Storm Sewer 1 EA 1,000.00 $ 1,000.00 7. Seeding (Mix No. 900) and Mulch 0.5 AC 1,000.00 $ 500.00 8. Sod 200 SY 3.75 $ 750.00 9. Wood Fiber Blanket 200 SY 2.00 $ 400.00 Estimated Construction Cost - Storm Sewer Outlet $ 26,500.00 , , Contingencies (:t8) . $ 2,500.00 Total Estimated Construction Cost - Storm Sewer Outlet ' $ 29,000.00 ,,' e:\main:\l1732:\mayor5-13 , ) I \ ) ; t ~ ~- . I . ( . . ! t $ t ! . ,1= iz \ ;,;. I t ~ IQ lD:: ~~ !;[;oJ ;~ l~ '0 ;c:l "Z '~o HIl >Z i< ;::r:: , ;o- j :~ I ~ , '''''--, '.----., , /;-- -~\ 2 -'-, 'J. ( l \ \,~ I~'/ 6: ~^1) ~J! /--7 :i ' I J.,--" i ; P 7;' i:: -' f.c i:' i ~ [I / P::: e-- ' f .__---2J. "--.:::..--: .-'-' -- . ----,,--:;:... --- -f...., ~/^-/\ I -=--=,- /~ I. 11 3 , ! ----------,.. ~q I; < . [;oJ '! I "-'--~"--"-"--'--' t r q L k \ ~;;,,:=:::::,',:-=, ; "'~"~~ ..::;:;::; .~. ...:~-_.. 153RD I!N^:"'"N:'W.f __J.....".............. ...... ~ ..,.. ............ '. " ''-...... " , " ....... 3 .. ....._.--~--~--~~,._-~ . I I 1 \ /10' EASEMENT II 1 i I I I . Ii_,...,. o -"'~t ' - ~h~___._...__..____._..___ \ \ -~~:0\,>-_. 'i t. ,./.\~",.:'':";;~>". J / >~~ ^'".. - ....,...,"-. .' '".....", "-. / >~,":~:-., , , "'''''~ / 4. ... ...... ....,,'''---, ... :; )<,~~ / "-.. 4 e -..... '. ~'.' 5 ."..-'- .,y~.,,~..._.~"'___..-;...~.....-...-~r...______-.:-___ . . ; 2 3 EX. STMH HAMILTON SQUARE " CITY PROJECT NO_ 97-26A STORM SEWER OUTlET CITY OF ANDOVER, MN. STORM SEWER LEGEND ./ . PROPOSED STORM SEWER MANHOLE EXISTING STORI.A SEWER MANHOLE EXISTING STORI.A SEWER -:>- PROPOSED STORM SEWER i 1. = 150' 2 ~~~_ ASSOaA~ INt, 15050 23rd Ave. N. PlyPlOUth, III 55447 612-476-6010 ro.XI 612-476-8532 EXHIBIT 1 MFRA NO. 11732 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ , ) DATE: Mav 18,1999 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Scott Erickson, Engineering ITEM NO. %,ard Bid/98-28/Shadowbrook 5th Addition The City Council is requested to approve the resolution awarding contract to Annandale Contracting in the amount of $351,911.55 for Project 98-28, Shadowbrook 5th Addition for the improvement of sanitary sewer, watermain, streets and storm sewer. Bids received are as follows: Contractor Bid Amount Annandale Contracting CW House, Inc. Kober Excavating " Volk Sewer & Water / Burschville Construction Barbarossa & Sons Northdale Construction SR Weidema, Inc. Engineer's Estimate $351,911.55 $355,268.60 $362,641.70 $396,300.80 $402,611.15 $407,975.00 $432,644.04 $436,266.30 $358,522.40 Annandale Contracting has successfully performed other projects for the City. '\ .J .. j CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 98-28 FOR SHADOWBROOK 5TH ADDITION AND FOR SANITARY SEWER, WATERMAIN. STREETS AND STORM SEWER. WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No 060-99, dated March 16, 1999, bids were received, opened and tabulated according to law with results as follows: Annandale Contracting CW House, Inc. Kober Excavating $351,911.55 $355,268.60 $362,641.70 \ NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate Annandale Contractinq as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Annandale Contractinq in the amount of $351.911.55 for construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Council member and adopted by the City Council at a reqular meeting this 18th day of~, 19j1iL, with Councilmembers voting in favor of , / the resolution, and Councilmembers against, whereupon said resolution was declared passed. voting CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor '1 Victoria Volk - City Clerk / MAY-14-1999 11:12 651 292 0003 P. 131/01 TKDA , TOLTZ. ICING, DUVALL. ANDERSON 1.110 ASSOCIATES. IIICORPORATED , - ""NGINEERS . ARCHITECTS. PlANNERS '500 101_ JAFl'lUV PLAZA 444 CEDAR STJlfiT SAINT PAUL. MINNESOTA S5101-2140 PHOHE:es1l2Sr:l-4400 FAX;M'__ May 14. 1999 Honorable Mayor and City Council Andover, Minnesota Re: Shadowbrook 5th Addition (Re-bid) ('\ <j - z. ~ ) City of Andover, Minnesota CommlssionNo.11689 Dear Mayor and Council Members; Bids for the above referenced project were received on May 14. 1999. with the following results: Contractor Amount of Bid \ AnnandaIe Contracting C.W.Houle, Inc. Kober Excllvating VoIk Sewer and Water BurschvilIe Construction Barbarossa and Sons Northdale Construction S.R. Weidema, Inc. $351.911.55 3:S:S,268.60 362,641.70 396,300.80 402,611.15 407,975.00 432.644.04 436,266.30 Engineer's Estimate $358,522.40 It is recommended that a contract be awarded to the low bidder, Annandale Contracting, in the amount of their low bid of $351,911.55. Sincerely yours, Thomas D. Prew, P.E. lDP:j .' An Equal Oppotturity ErnpIt1yfr TOTfl... P.131 TABULATION OF BIDS q~/ ag . ) , . Shadowbrook 51h Addition (Re-Bid) Andover, MInnesota Commission No. 11689 Bids Due: May 14,1999 10:00 AM Ret'd Bid Planholder P&S Bond Amount of Bid American Cast Iron Pipe (i) Annandale Contracting 351, 9/1. S5 Arcon Construction ~ Barbarossa and Sons ,!o 7, 17~. oc> Bauerly Companies , Blake Drilling ~ Burschville Construction ,/0 '2-, b/ I ,/~ Davies Water Forest Lake Contracting Great Western Corp. '..--- Houle, C.W., Inc. '355 J 2(P8.~ ~ Jay Brothers, Inc. Kadlec Services Inc. Knutson, Richard, Inc. ~ ~/ Kober Excavating 3'- 2., ~t/I, 70 LaTour Construction I Louis, S.J., Construction Minnesota Pipe & Equipment Nodland Construction G) Northdale Construction ~>Z/ ~ 1/7". o~ R P Utilities Inc. Ryan Contracting (g) Volk Sewer & Water 3CZC,I?co, <gO _.J(]) Waldor Pump & Equipment Weidemal S.R., Inc. 'I3~ 1 7. (p 6, 30 Probable Construction Cost $ 358,522.40 . ri- , Q. ,~ 14696 Hummingbird Street NW Andover, MN 55304 May 6, 1999 ~ ff~- ~ ItV\:00 ~IB/o/i p~ Councilman Mike Knight City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 Dear Mr. Knight, I just read your article about urban sprawl in the Andover Today newsletter. Believe it or not, I had the majority of this letter typed before T read your letter. It appears we are on the same page. I hope the other counsel men/women have the same vision. I've been a resident of Andover for 2 years and I picked this area because of it's open spaces and greenery, affordability, and many routes into downtown where I work. I think it would be a great idea to pass a city ordinance mandating that at least 50% of all mature trees shall remain standing on the development of any property, to include commercial property. This would ensure an atheistically pleasing Andover throughout it's development. A good example of what not to do is happening on Nightingale by 154th. Was it really necessary to clear cut that lot? Some ofthe nicest places I have lived in or visited developed around existing greenery and landscape. The nicest benefit ofthis is that, although an area may be heavily populated, the trees and greenery act as a nice buffer. Additionally, let's have some vision on what the consequences of what we plan for now, and how it will effect the area in the future. A great example is Hanson Blvd. In the two years I have lived here, Hanson's traffic has gotten absolutely horrible and will get geometrically worse in the very near future. That road should have been a 4 lane road, or at least had all the lights and turn lanes in place from the moment the first subdivisions went up north of Bunker Lake Blvd. Now there is little room to widen with the bike trails and homes on one side and the power lines on the other. Lastly, on a related issue. Limit the high density construction (i.e. apartments, townhomes, etc.) and commercial plots. If people are too lazy to go to an overdeveloped area such as Coon Rapids to shop, then they can move to those cities. Some folks argue the "tax base" issue, but conventional wisdom would say, why do you need a bigger tax base if you are keeping your community a simple and more enjoyable place to live? Simply put, more people, more problems. Wish I could have made the town meeting on the 10th! Sincerely, );;;;WjL (.(. c>1~H ""~.,,,tl'{': ('I,,_;ie. CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: May 18, 1999 AGENDA SECTION ADD-ON ITEM ITEM NO. ORIGINATING DEPARTMENT Administration Richard Fursman League of Minnesota Cities Conference Backe:round: The City Council has expressed and interest in the 1999 League of Minnesota Cities Conference to be held June 15-18, 1999, in Rochester, Minnesota. Advance registration must be made by May 21. Attached for your review is the program schedule. LMC Lol<LJ"Q ut .\fj""QsoUI C;t;". Citi.,. p,....,"U."9 a:cIl14- League of Minnesota Cities Annual Conference June 15-18, 1999 - Rochester, Minnesota '-...... i \ , .- '," '''-.... ...... "---/ ~ / /// HEALT/'HY ? j COM M UNliT I E S: / RESCRIPTIONS Registration and Housing Information PRELIMINARY PROGRAM SCHEDULE 1999 LMC Annual Conference Healthy Communities: Prescriptions for the Future Tuesday, June 15, 1999 Tuesday evening Kickoff Event- "How To Be AJinnesotan" 6:30-9 p.m. Wednesday, June 16, 1999 Registration/Cities "'Iarkelplace/Tech City/Computer LAb 7:30 a.m.- 8 p.m. Continental Breakfast 7:30-8:30 a.m. We!come/Opening Session 8:45-10:15 a.m. Caringfor Ourselves and Our Communities Edward Creagan, MD, Division of Medical Oncology at Mayo Clinic Tour Cities lvlarketplace 10:15-10:45 a.m. Focus: Minnesota Municipal Hosts Nominating Committee Meeting 10:45-4 p.m. Concurrent Sessions I 10:45-11 :45 a.m. Getting Ready for the 2000 Census WeUhead Protection: Planning For Your City Prorecting Your City From Lawsuits Politics: The Art of the Possible Employee Performance Evaluation The Elected Officials' Role in Emergency Management Checkup Session-Environment Special Interest Session-Especially for Cities With Railroads Exhibitors' Luncheon in Cities J,farketplace 11:45-1:15 p.m. General Session 1:15-3 p.m. L'\1C Almanac: City Issues Forum with Governor Jesse Ventura and Senate and House Leadership (tentative! each invited) Tour Cities Marketplace 3-3:30 p.m. Focus: LMC Business Associates Concurrent Sessions n 3:30-4:30 p.m. Y2K: Is Your Corrununity Ready? Teen-Friendly Communities Creating a Council-Staff Partnership to Achieve City Goals Transportation: Finding Corrunon Ground Evaluating the City Manager Bringing City Hall to the Classroom Checkup Session-Planning and Zoning: Corrununity- Based Planning Special Interest Session-Helping Your City Family Deal With Tragedies City Night 5:30-8:30 p.m. LUC Blues Festival Thursday, June 17, 1999 Continental Brea1dist 7:30-9 a.m. Registration / Computer LAb 7:30-11 a.m. Concurrent Sessions ill 9-10:30 a.m. Media Myths and Realities Infrastructure Repair and Financing: Who Pays? (SC) Annexation (GMC) Metropolitan Forum (MC) Redistribution of Property Taxes Building on Your Corrununity's Economic Strengths Checkup Session-Personnel Special Interest Session-Especially for Cities With Existing Manufactured Housing Communities Concurrent Sessions IV 11:30-12:30 p.m. Off the Record-Practicing Media Relations Energizing Downtown (SC) How to Partner With Ag Resources in Your Community (CMC) Strengthening Neighborhoods (,vIC) Promoting the Benefits and Costs of City Services The City's Role in Workforce Development Checkup Session-Cultural Diversity Special Interest Session-Especially for Cities With Unions Mayors Association Luncheon and LMC Annual Meeting 12:30-2:45 p.m. Concurrent Sessions V 2:45-4: 15 Closing Council Meetings How to Manage Volunteer Fire Departments Affordable Housin~Perception vs. Reality Clean Water: What Cities Could and Should Do Financing Technology Downtown Survival in Spite of... Checkup SC"..sion-Public Safety Special Interest Session-Alternative Penalties: A City's Alternative to the Court System LMC Reception and Awards Banquet 6-9 p.m. Friday, June 18, 1999 Continental Breakfast Special Recognition: City Achievement Awards 8-9 a.m. General Session 9-10:45 a.m. The Shape of Things to Come Geoffrey Godbey, Ph.D,jUturut, Pennsylvania State University Note: Cities Marketplace, the conference exhibitor progtam, will be open on Wednesday, June 16 only. Registered youth delegates will be mailed informa.tion regarding meeting/session opportunities. LMC ANNUAL CONFERENCE REGISTRATION FORM Please type or print Name Nickname for badge Title City or organization Mailing address City Telephone ( Sex F M State Zip Youth delegate (18 and under, order meal tickets only) Family/Guests attending: Spouse full name Child Child Sex M F There Is no registration fee for family members, but meal tickets for family members must be purchased and should be ordered below. D I will attend the Minnesota Women In City Government (MWCG) Lunch Wednesday, June 16, 11:45 a.m.-l:15 p.m. No charge. D I want to join MWCG. Please bill me ($18.00) D This is my first League of Minnesota Cities Annual Conference. FULL CONFERENCE REGISTRATION June 15-18, 1999 Registration includes admission to all sessions and conference activities, including tickets to: . TUESDAY EVENING KrcK-OFF (no ticket necessary) . WEDNESDAY EXHIBITORS' LUNCHEON . WEDNESDAY CITY NIGHT . THURSDAY MAYDA'S LUNCHEON . THURSDAY BANQUET ADVANCE REGISTRATION (POSTMARKED BY MAY 21, 1999) $280 FULL CoNFERENCE $- ON-SITE REGISTRATION (AT CONFERENCE) $295 FULL CONFERENCE $- PARTIAL CONFERENCE REGISTRATION WEDNESDAY ONLY OPTION June 16, 1999 Registration includes admission to all Wednesday sessions and includes tickets to: . TUESDAY EVENING K.JCKooOFf (no ticket necessary) . WEDNESDAY EXHIBITORS LUNCH . WEDNESDAY CITY NIGHT ADVANCE REGISmATION (POSTMARKED BY MAY 21, 1999) $145 WEDNESDAY ONLY $_ ON-SITE REGISTRATION (AT CONFERENCE) $150 WEDNESDAY ONLY $_ THURSDAY AND FRIDAY ONLY OPTION June 17-18, 1999 Registration includes admission to all Thursday and Friday sessions and includes tickets to: . WEDNESDAY CITY NIGHT . THURSDAY MAYDA'S LUNCHEON NOTE: This registration does not include THURSDAY BANQUET TICKETS. Order under Extra Meal Tickets. ADYANCE REGISmATION (POSTMARKED BY MAY 21, 1999) $145 THURSDAY AND FRIDAY $_ O...SITE REGISTRATION (AT CONFERENCE) $150 THURSDAY AND FRIDAY $_ $12 EXTRA MEAL TICKETS PURCHASE FOR ALL FAMILY/GUESTS ATTENDING WEDNESDAY $_ $18 THURSDAY EXHIBITOR'S LUNCH MAYOR'S LUNCH $- $13 WEDNESDAY CITY NIGHT $- $29 THURSDAY BANQUET $- TOTAL AMOUNT ENCLOSED $ (MAKE CHECK PAYABLE TQ FINANCE DEPARTMENT-AC) General Information Every delegate, guest, speaker, media representative, and other attendees MUST REGISTER with,this form. Complete the form and return it along with full payment of appropriate confer- ence registration fees to address below. NOTE: No registration will be processed without payment in full, or without an accompanying city voucher or purchase order. Youth Delegate Registration Local officials are encouraged to register youth as active participants in this conference to contribute to LMC's youth agenda. No registration fee required. Special Needs If you are disabled and require special services or transportation, or if you have special dietary needs, please attach a written description to this registration form. Registration Confirmation Pre-registrants will receive a registration confirmation to be presented at the ADVANCE REGISTRATION desk. Registration Information For more information contact: Cathy Dovidio (651) 281-1250 or 1-800-925-1122. Make check payable and return with form to: Finance Department--AC League of Minnesota Cities 145 University Avenue West SI. Paul, MN 55103-2044 Conference Registration Cancellation Policy All requests for cancellation must be in writing and postmarked by June 8, 1999 and are subject to a $35 cancellation fee. No partial refunds will be made. Persons pre-registered (but not pre-paid in full) who do not attend will be billed for the entire registration fee. If a registered delegate becomes unable to attend, it is acceptable for an altemate delegate to use the registration. City contact Daytime phone number Feel free to duplicate for multiple registrations. ~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: 5/1 8/99 AGENDA SECTION ADD-ON ITEM ORIGINATING DEPARTMENT FRANK STONE - PUBLIC WORKS SUPERINTENDENT ITEM NO. ANDOVER LIONS' - EMBLEM SIGNS The Andover Lions Club is asking for approval to install the Lions Emblem and their monthly meeting schedule on Andover Population Signs at the entrances to the City. As you will remember, we removed all extra signage on these signs (i.e. Building Permits needed, No Hunting and Parking Ordinance). At this time, the only sign on the Entrance Signs is the DARE signs. The Lions will pay for Public Works crews to install these signs. My only questions is, "does the Council want these signs on the Andover entrance signs?" Also, if one organization is permitted to place signage on our entrance signs, does this open the door for other organizations to place their signage as well? If the Lions are requested to place their sign on a separate post at the City entrances, they will have to get approval from Anoka County. If the County grants permission, then the County will install the mounting post and Andover Public Works crews can then install the signs on County- provided posts. The County has total control of their rightaways. We cannot work in these areas without obtaining a permit from them. Attached is a picture of the entrance signs with the Lions emblem. If you require any other information on this item, please contact me before the meeting. FILE, G:\WORD\COUNCIL'CI02198,DOC-mn t '2~tl,. - "" -"'-'~"""'Il . ),-,..~_ ' .."t"~~~- -"i....-, "_' , ' ~ - .<; . "'~" ..... -- . "'. ---,';:""'r .". "-~ ~ "., ""Y'~':..' ;;: __.;, .. ...... (~~ '- ~ ..... '~,"'"'";,,,, n..,:;. ........... .... ~. ",",co, -'-' '0', ~ '-"<l~ f.,.. ,_:~._-'~_ -. ~:. . ~'\ - 4., t ~ ~~~'.lI,~~~t ' ,~.,~~~,- . ~~~~:~;,f~~~;:~~~i_: r<:,;I:;. ~;-Ct'l;?';:,;~; "f:::_ ',. i~:,','~") ---- j " ,j' I I ~~ ~~ ~ .'J~1.... \, .- ". - 1.,'" L~' u", '(;/.1\ ,iJi.I(--; .l., I " ',' 't ',. L,f<:'~r;'., j-: . ..f "". DATE Mav 18.1999 ITEMS GIVEN TOTHECITYCOUNCIl. . Planning and Zoning Minutes - April 27, 1999 . City Council Minutes - May 4, 1999 . Letter from Richard Clark, MN Dept. of Health - May 5, 1999 . Letter from Tom Falbo, Mayor of Oak Grove - May 12, 1999 . April 1999 (Revised) Monthly Building Report . Ord. No. 10CC . Feasibility ReporUFox Hollow . General Obligation Tax Increment Bonds/Equipment Certificates . Final Plat/Andover Station . Schedule of Bills PLEASE ADDRESS THESEITEMSATTHISMEETINGOR PUTTHEM ON THE NEXT AGENDA. THANK YOU. Aildover FIRE DEPARTMENT Memorandum Date: May 14,1999 To: Mayor and City Council From: Dan Winkel, Fire Chief D.uJ. Subject: Update of May 3, 1999 Wildfire I thought it appropriate to give Council an update on the May 3,1999 wildfire incident. I have enclosed a notice for a critique of this incident which will be held on Monday May 17, at 7:00 P.M.. I would like to extend an invitation to all of you to attend if you are available. We expect to have lOa to 125 people attending from all of the agencies involved. Some of you may want to speak to the group, and would certainly be welcome to do that. The Andover Fire Department has taken the lead as far as compiling all of the data for the fire. I will issue a final report as soon as all of the numbers are in. Here are some of the facts as I know them today. * 27 Fire departments from six different counties were involved either directly or on a stand-by basis. * Approximately 650 acres of property was burned. * The Minn. D.N.R. responded \vith four helicopters, three tanker planes with fire retarder, six crawler type fire suppression vehicles, and other equipment including bulldozers and pick-up trucks, and 50 to 75 firefighters and staff. * There were at least seven police agencies involved. * Miscellaneous agencies include; American Red Cross, Salvation Army, Andover Public Works, Connexus, and Burlington Northern. I do not know the total number of firefighters involved. I intend to have a survey for the critique that will assist with gathering the total numbers. Station 1 Station 2 13875 Crosstown Blvd. 16603 Valley Drive Andover. Minnesota 55304 Andover, Minnesota 55304 612/755-9825 612/421-9426 Fax: 612/755-9583 Station 3 1785 Crosstown Blvd. Andover, Minnesota 55304 612/755-9044 A1ldovel~ FIRE DEPARTfv1EI~T -2- Our staff continues to establish the billing for the fire. I met yesterday with a number of Fire Chiefs to determine a uniform rate/cosT for all types offire vehicles that responded. It has been officially determined that the fire was caused by the train. Fire investigators from the D.N.R. are trying to track dO\.vn the engine involved and review all maintenance records. I will continue to update the Council as new information becomes available. Station 1 13875 Crosstown Blvd. Andover, Minnesota 55304 612/755-9825 Fax: 612/755-9583 Station 2 16603 Valley Drive Andover, Minnesota 55304 612/421-9426 Station 3 1785 Crosstown Blvd. Andover, Minnesota 55304 612/755-9044 ~-- m':..~ . . "-.""" ' ( ::/,:~..': , '",-.' ,:: Jj \~ . ~:...~./ Office of E!lIERGENCY SERVICES l-~- f ........ Anoka County Courthouse 325 E. Main Street Anoka, MN 55303 (612) 323-5828 CRITIQUE for May 3, 1999 Andover Wild Fires WHEN: Monday, May 17, 1999 TIME: 7:00 pm PLACE: Bunker Hills Activities Center 550 Bunker lake Boulevard NW Andover, MN 55304 WHO SHOULD ATTEND: All Fire Departments and law Enforcement agencies who responded, 911 Dispatch, DNR, County Highway Department, City Public Works Departments, City Personnel, American Red Cross, Salvation Army, Division of Emergency Management, Burlington Northern Santa Fe Railway and any other agencies who responded to assist with the fires. If you have any questions, please call our office at (612) 323- 5820 or Dan Winkel, Andover Fire Chief at (612) 755-9825. Affirmative Action I Equal Opportunity Employer 05/06/1999 15:19 612-755-9583 ANDOVER F D PAGE 02 To All Fire Departments That Responded to the Andover I Coon Rapids Fire In::ident on Monday May 3,1999. Please accept our most sincere THANK. - YOU for your response. It is hard to put imo words how important your help was. Please note that there will be a critique of this incident on Monday May 17, 1999 at 7:00 P.M. at the Bunker Hills Activity Center. The Cemer is located at 550 Bunker Lake Blvd.r.!.I,.!J. Also note that the Andover Fire Department will serve as the collection point for all of the bills and expenses due to this fire. We will be sending all of you a proposed fee schedule for the equipment used, as soon as we receive it from the D.N.R.. Please do not send separate biDs to the Burlington Northern Railroad for this fire. I think it very important that all costs for equipment be consistent and uniform. If you have questions regarding this procedure please call me at 612-755-9825. All of this will be discussed at the critique on the 17th. Thanks Again, Dan WInkel. Fire Chief, City of Andover Station 1 13875 Crosstown Blvd. Andover. Minnesota 55304 6121755-9825 Fax: 6121755-9583 Station 2 16603 Valley Drive Andover. Minnesota 55304 6121421-9426 Station 3 1785 Crosstown Blvd. Andover, Minnesota 55304 612/755-9044 C.c.. IY\+~. S}S)99' RECEIVED MAY 1 3 1999 CITY OF ANDOVER - Oty Hall 19900 Nightingale Street NW eeOar, Minnesota 5500 lliephone(612) 753-mJ fux (612) 753-6271 May 12, 1999 Mayor and City Council City of Andover 1685 Crosstown Boulevard NW Andover, Minnesota 55304 Re: Construction of Well at Hawkridge Park Dear Mayor and City Council: The Oak Grove Council at their May 10, 1999 meeting, considered the request for the City of Oak Grove to participate in a 50-50 cost share for the fIre department upgrade to the proposed well in Andover. After much discussion, it was agreed that because the well would not be ISO certifiable, is not within our city and therefore out of our control, it would have much the same value to our fIre department as an additional dry hydrant. The approximate cost of putting in a dry hydrant is $6,000; therefore, Oak Grove would be willing to contribute up to $10,000 toward the fIre department upgrade to the well Andover is planning on installing at Hawkridge Park. Please let us know if you have any questions. Sincerely, ~ / I -.// ./ TO: Mayor and City Council "\1// FROM: David Almgren I ~.. RE: 1999 Monthly Building Report April (Revised) BUILDING PERMITS PermiVPlan Tax Total Valuation 48 Residential 38 SIW 10 Septic $ 75,878.07 $ 2,761.50 $ 78,639.57 $5,523,000.00 1 Additions $ 266.78 $ 4.00 $ 270.78 $ 8,004.00 6 Garages $ 1,451.59 $ 26.25 $ 1,477.84 $ 52,500.00 3 Remodeling/Finishing $ 3,020.74 $ 109.50 $ 3,130,24 $ 218,940.00 Commercial Building $ - 1 Pole Bldgs/Barns $ 577.09 $ 12.50 $ 589.59 $ 25,200.00 2 Sheds $ 180.28 $ 2.45 $ 182.73 $4,900.00 4 Swimming Pools $517.75 $14.75 $ 532.50 $29,500.00 2 Chimney/Stove/Fireplace $215.75 $5.65 $ 221 .40 $11,130.00 1 Structural Changes $21.00 $ 0.50 $ 21.50 $500.00 62 PorcheslDecks $5,367.05 $74.60 $ 5,441.65 $135,468.00 1 Repair Fire Damage $2,123.96 $90.00 $ 2,213.96 $180,000.00 18 Re-Roof $720.00 $23.55 $ 743.55 $47,100.00 Other $ - I 149 SUBTOTAL $ 90,340.06 $ 3,125.25 $ 93,465.31 $ 6,236,242.00 PERMITS FEES COLLECTED 149 Building Permits $ 90,340.06 $ 3,125.25 $ 93,465.31 Ag Building $ - Curb Cut $ - Demolition I $ - Footing $ - Renewal $ - Moving $ - 43 Heating $1,435.00 $21.50 $ 1,456.50 4 Heating Repair $85.00 $2.00 $ 87.00 39 Hook Up I $975.00 $19.50 $ 994.50 27 Plumbing I I $3,242.78 $13.50 $ 3,256.28 38 Plumbing Repair I I $596.00 $19.00 $ 615.00 57 Pumping 1 I ! I $171.00 $ 171.00 i 21 Septic i 1 $70.00 $1.00 $ 71.00 41 Septic Repair I I $140.00 $2.00 $ 142.00 I 39 Water Meter 1 $1,950.00 $19.50 $ 1,969.50 491 Certificates of Occupancy $196.00 $ 196.00 22 Contractor's License 1 $550.00 $ 550.00 44 License Verification Fee $220.00 $ 220.00 Health Authority I I $ - 39 Sewer Admin. Fee I $585.00 $ 585.00 39 SAC Retainage Fee I $409.50 $ 409.50 1 Reinspection Fee $42.00 $ 42.00 22 Rental License , $1,100.00 $ 1,100.00 42 Gas Fireplaces $1,800.00 $21.00 $ 1,821.00 660 TOTALS 1 I $103,907.34 , $ 3,244.25 $ 107,151.59 I I i , i , i Total Number of Homes YTD 1999 I 144 Total Number of Homes YTD 1998 1441 Total Valuation YTD - 1999 $ 18,992,591.00 Total Valuation YTD -I i 1998 , $ 27,354,798.00 Total Building Department Income YTD- 1999 $ 306,546.78 !Total Building Department Income YTD- 1998 $ 356,139.89 I .., L.J ., .J "' I ;J FEASIBiliTY REPORT l L.J ...., I U ..., ~ FOX HOLLOW CITY PROJECT 98-27 UTILITY AND STREET IMPROVEMENTS '1 I o...J ..., .J "1 J ANDOVER, MINNESOTA ..., I c..J ~i j .., J l .J -, ...J May 12, 1999 Comm. No" 11691 .., -I " .J TKDA TOL TZ, KING. DUVALL. ANDERSON AND ASSOCIATES, INCORPORATED l ...J ENGINEERS · ARCHITECTS. PLANNERS 1500 PIPER JAFFRA Y PLAZA 444 CEDAR STREET SAINT PAUL, MINNESOTA 55101-2140 PHONE:6121292-4400 FAX:6121292-0083 ..J ...., c..J .., -l .., --.J TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED ENGINEERS-ARCHITECTS-PLANNERS ST. PAUL, MINNESOTA .. May 12,1999 -l .., -, FEASIBILITY REPORT FOR .J FOX HOLLOW ..J CITY PROJECT 98-27 .., -l UTILITY AND STREET IMPROVEMENTS .., ..J ANDOVER, MINNESOTA . , --.J COMMISSION NO. 11691 -l - I ..J .., I hereby certify that this report was prepared ty me or under my direct supervision and that I am a duly registered Professional Engineer under the laws of the State of Minnesota. --.J _ J r-- ~~ Thomas Prew, P.E. Registration No. 19612 ..J -, --.J _ J ....., -l .., -l -.., 11691 -l ..., .....J -, FOX HOLLOW .....J CITY PROJECT 98-27 -, .....1 UTILITY AND STREET IMPROVEMENTS ., Introduction ~ This Feasibility Report includes construction costs and expenses for the Fox Hollow - , Plat. The Fox Hollow Plat consists of 101 single family lots. ...J Location ..., ~, The proposed Fox Hollow development is located in the North 1/2 Section 22-32-24, in the City of Andover, Minnesota. -, .....J Oak View Middle School is located east and south of Fox Hollow. The proposed Grey Oaks is located directly north of this plat. 1 .....J Improvements -, 1. Sanitary Sewer and Lift Station ...J .....J As shown in Figure 1, a lift station is necessary to serve most of this plat, and all property to the north. An eight-inch sanitary sewer will be extended westerly from an existing manhole near the property line between the Middle School and Andover City Hall. -, -.J .....J Ten-inch sanitary sewer would be extended from this eight-inch line to a lift station at the intersection of Linnet Street and 1551h Avenue. This lift station will serve a portion of the Fox Hollow, all of Grey Oaks, and property within the 2020 MUSA Boundary directly north of Grey Oaks. ..., -, ...J The ultimate service area near could be extended as far north as the 16151 Avenue and Nightingale Street area. However, these areas to the north would need an additional lift station. .., _ J Three-phase electric service will be necessary to power the pumps. ...J Soil borings at the lift station site are necessary. - , .....1 , ~ ....., ...J ..., 1 11691 ...J -, .....J ., Item Proposed Lift .....J Station Desi n ... 517 250 --1 6" 1 6 --i 250 876.0 - ) --i . , Area Estimated Estimated Flow % of Total Flow Connections inGPD Fox Hollow 47 9,870 11.0 Grey Oaks 370 58,275 65.0 North of Grey Oaks 100 21,000 24.0 Totals 517 89,145 100.0 - J -, 2" Watermain 1 .....J Two connections to existing watermain will provide water service for this plat. The first is a twelve-inch connection near the property line between the Middle School and the Andover City Hall. The second is an eight-inch connection near the north property line between the Middle School and Fox Hollow. A twelve- inch watermain will extend from the cul-de-sac on Linnet Street north to Grey Oaks. The remainder of the watermain will be eight-inch diameter. One-inch water services will be extended to each property. .....J. -. -.1 --.J --i A twelve-inch raw water watermain will be extended from the Middle School and Andover City Hall property line through this plat, to a future well in Grey Oaks. This raw water watermain will deliver water to a planned water treatment plant near the City Hall complex. No water services would be tapped off of this watermain, however some flushing hydrants will be necessary. 1 . , 3. Storm Sewer .....J -.J Surface water runoff within this plat will be controlled with storm sewers and on- site ponding. All storm sewer sizing and catch basin spacing is based on a 10- year design storm frequency. Ponding is based on a 1 OO-year design storm frequency. Emergency overflO'o'" outlets must be provided at all low areas to provide overflow protection of r.omes from storms more intense than that used for design of the storm sewer collection system. 1 .....J .....J The storm sewer system for this plat includes an outlet for the landlocked pond on the school property. -1 . 1 Permits related to site grading are the responsibility of the developer. - I 2 11691 .....J ...., .J 4. Streets and Trails J Streets within the plat will be public, and will have a varying width. The streets that will be designated as a bike route are to be built to a width of 35-feet. The remaining streets are to be built to typical urban width of 33-feet. Two and one half inches of bituminous wearing course will be placed over 4 inches of class 5- gravel base. The Developer is required to grade the streets to within 0.2 feet of the subgrade elevation. ., --1 -1 ---' I The road shall have a 6-inch crown with 0.5% minimum grade and 7% maximum grade. Grades within 30 feet of street intersections shall not exceed 3%. Boulevards are proposed to have a positive 2% grade from the back of curb to a distance of 8 feet behind the back of curb. Beyond 8 feet behind the back of curb, the maximum boulevard slope shall be 4:1. --.J -1 ) Several pedestrian/bike trails are to be incorporated into this project. The trails are to be built to a width of 10-feet. Two and one half inches of bituminous wearing course will be placed over 4 inches of class 5-gravel base. The Developer is required to grade the trails to within 0.2 feet of the subgrade elevation. --., , ~ .., Project Initiation . 1 The project was initiated by petition of the GaR-EM LLC Development, the owner and developer of the project, and Andover City Council action. ~j -1 Feasibility -.J -.1 The project is feasible from a construction standpoint, the economic feasibility will be determined by the City Council and the property owners involved. I _1 Right-of-way/Easements . , The developer will dedicate utility and drainage easements within the plat. --.J A 20-foot wide utility easement and a temporary construction easement will be needed along the south property line of the Oak View Middle School for sanitary sewer, watermain. The easement will run from the connection point east of the track, to the Fox Hollow property line. ~ -.J - , -, A 15- foot wide utility easement will be needed along the north property line of the school for a watermain connection. This easement will run from the existing watermain north of the parking lot, to the 155'h Avenue cul-de-sac. --.J _J .. --.J -, 3 11691 --.J -, .J -, Permits -, The following permits are required: .J --r ...J 1. Minnesota Pollution Control Agency (MPCA) and the Metropolitan Council Environmental Services (MCES) for sanitary sewer extensions. 2. The Minnesota Department of Health for watermain extensions. 3. The Coon Creek Watershed District for grading and erosion control. 4. Anoka County Highway Department for work within the Hanson Boulevard right-of- way. 5. Northern Natural Gas, for crossing of the gas pipeline. 6. Minnesota Department of Natural Resources (D.N.R.) for dewatering. 7. The R.C.P.A. for work within their power line easement. -, .J -, --4 -, _ J Completion -, All utilities and street construction shall be completed by November 1999. _ 1 -, Estimated Project Cost .J -r Included in the appendix is a detailed estimate of construction costs for the street and utility improvements. The costs quoted herein are estimates only and not guaranteed prices. Final contracts will be awarded on a unit price basis. The contractor will be paid only for work completed. The costs are estimated based on current construction costs. No costs are included for easement or property acquisition. .J _\ -, Estimated costs for City expenses such as review, design, inspection, and other costs are included in the assessment worksheet. .....J -, -, Item I Estimated Cost Sanitary Sewer I $291,963.10 Lift Station and Forcemain I $153,340.00 Watermain ! $254,842.50 Raw Watermain I $ 82,522.00 Storm Sewer I $211,876.50 Streets and Restoration I $271,208.30 Trails I $ 15,691.50 City Expenses I $299,826.31 Estimated Project Cost I $1,581,270.21 I .....J -, .J -, .....J .. .J .J -, .....J 4 11691 . 1 '"" ...J -, Assessments "\ -I The following development agreements were used when preparing the assessment worksheet: 1 -1 1. All of the ten-inch sanitary sewers are considered trunk, and will be assessed at a rate equal to an eight-inch sanitary sewer at ten to twelve-foot of depth. 2. The twelve-inch watermains will be assessed at an eight-inch cost. 3. The raw water watermain will not be assessed. 4. The bike trails along county roads will be split 50-50 between the City and the developer. 5. The extra two feet of width in 15511" Avenue and other streets that are considered a bike route will be split 50-50 between the City and the Developer. 6. The Bike Trail from the 1551h Avenue cul-de-sac to the Hanson Boulevard bike trail is 100% City cost. 7. The cost of the lift station will be split based on estimated flow rates in the following amounts 24% City (for future connections), 11% Fox Hollow, and 65% Grey Oaks. .. . J ...., -1 ....... -, J -, -1 -1 . T , .. -, J -, _ J -, - j _J _ J -, .J l ....J ~ 5 11691 oj ....., ....J --, J PROPOSED PROJECT SCHEDULE .. - " Fox Hollow Utility and Street Improvements City Project 98-27 Andover, Minnesota Commission No. 11691 --' --.J --" --J 1 1. City Council Receives Feasibility Report May 18 1999 2. City Council Waives Public Hearing May 18,1999 3. City Council Orders Project and Authorizes May 18,1999 Engineer to Prepare Plans and Specifications 4. Engineer Submits Plans for Council Approval and June 1, 1999 Receives Authorization to Advertise for Bids 5. Advertise in Official Newspaper June 4, June 11 1999 6. Advertise in Construction Bulletin June 4, June 11, 1999 7. Open Bids June 25, 1999 8. City Council Receives Bids and Awards Contract July 6, 1999 9. Contractor Begins Construction July 15, 1999 10. Contractor Completes Construction December 1 , 1999 , -1 -1 , -. _J -, -1 --' ..1 -, _ J --, -1 _ J --, . J -, .J ....., -1 6 11691 --1 -, --.J --, -, -1 '1 _ J -, -1 ~, - ) _ J ., -, _ J - , ---.1 ---, . ; ~ , _ J J --.J ....., ..J ....., ..1 ..., --.J - 1 --.J Estimated-Andover Special Assessments Project Name: Fox Hollow Project No. : 98-27 Feasibility Report Date: May 18,1999 Amount: $ 1,281,443.90 Contract Award Date: Amount: Final Contract Sanitary Sewer $ 291,963.10 Lift Station $ 153,340.00 Watermain $ 254,842.50 Trunk Raw Water Watermain $ 82,522.00 Storm Sewer $ 211,876.50 Streets $ 271,208.30 Trail $ 15,691.50 Amount: $ 1,281,443.90 Easimated Expenses Engineering: $ 160,000.00 Aerial Mapping (1% of street) $ 2,712.08 Drainage Plan (0.3% of street/storm) $ 1,449.25 Administration (3%) $ 38,443.32 Assessing (1 %) $ 12,814.44 Bonding (0.5%) $ 6,407.22 Legal & Easement $ 5,000.00 Advertising $ 500.00 City Costs (includes inspection) $ 50,000.00 Street Signs $ 3,500.00 Testing $ 4,000.00 Construction Interest $ 15,000.00 Total Estimated Expenses $ 299,826.31 Expenses Multiplyer 23.3975% Estimated Project Cost Amount: $ 1,581,270.21 7 11691 -, ....J -, ~j Trunk Source and Storage -, ---.J Watermain: Connection Charge 101 EA $ 1,325.00 $ 133,825.00 Area Charge 45.5 AC $ 1,195.00 $ 54,372.50 - j Lateral Charge o LF $ $ . / San. Sewer: Connection Charge 101 EA $ 306.00 $ 30,906.00 Area Charge 45.5 AC $ 1,126.00 $ 51,233.00 -, Lateral Charge o LF $ $ --.J Storm Sewer: Area Charge o AC $ $ - , _J Total Trunk Source and Storage $ 270,336.50 '- --.J Other Costs --, Seal Coating 21,000 SY $ 1.00 $ 21,000.00 / City Cost: Bike Trail $ (7,745.17) ~ 1 Others Cost: Lift Station $ (168,403.83) _ J City Cost: Trunk Sanitary Sewer $ (57,700.69) City Cost: Trunk Water $ (43,164.46) -. City Cost: Raw Water $ (101,830.12) ....J --, _ J Total Amount to be Assessed $ 1,493,762.45 , .I Assessment Rate per Lot --, $ 1,493,762.45 $ 14,789.73 per Lot = _ J 101 - .I ....J -. . ) -, .J ..., . J - , 8 11691 --.J -, _ J --, . J Assessment Rate Calculations -, _ J 1 Sanitary Sewer -) Final Construction Cost $ 291,963.10 -1 Less City Cost $ (46,760.00) --, Total Cost $ 245,203.10 Plus Expenses 23.3975% $ 302,574.59 .J -, Assessable Sanitary Sewer Cost . -.. $ 302,574.59 $ 2.995.79 per Lot = _ J 101 ---, , , 2 Watermain , . J Final Construction Cost $ 254,842.50 Less City Cost $ (34,980.00) --, Total Cost $ 219,862.50 J Plus Expenses 23.3975% $ 271,304.91 -, -1 Assessable Watermain Cost --, $ 271,304.91 = $ 2.686.19 per Lot -. 101 _ J ....., 3 Storm Sewer ..J Final Construction Cost $ 211,876.50 --, Less City Cost $ _ J Total Cost $ 211,876.50 - , Plus Expenses 23.3975% $ 261,450.38 - ) Assessable Storm Sewer Cost --, _ J $ 261,450.38 = $ 2.588.62 per Lot --, 101 ..J -) 9 11613 -1 ..., --J "4 _ J 4 Streets ..., --.1 Final Construction Cost $ 271,208.30 Less City Cost $ ---, Total Cost $ 271,208.30 . J Plus Expenses 23.3975% $ 334,664.36 -, Assessable Street Cost .J --, , J $ 334,664.36 = $ 3.313.51 per Lot 101 '\ _ J -, 5 Seal Coating J Future Seal Coat Cost $ 21,000.00 - , _ J Assessable Seal Coating Cost -, $ 21,000.00 = $ 207.92 per Lot "' 101 -1 -, 6 Trunk Watermian Area 1 Total Area Charge $ 54,372.50 -, _ J Assessable Watermain Area Cost ~ ,J $ 54,372.50 = $ 538.34 per Lot 101 -1 " . J "4 ...J ..., - ) -, 10 11613 --1 -, _/ -, . } 7 Trunk Sewer Area -, _1 Final Area Charge $ 51,233.00 , Assessable Sewer Area Cost --1 -" $ 51,233.00 = $ 507.26 per Lot . J 101 -, - } 8 Bike Trail "'\ Final Construction Cost $ 15,691.50 -, Less City Cost $ (7,845.75) j Total Cost $ 7,845.75 Plus Expenses 23.3975% $ 9,681.46 - '\ _ J Assessable Street Cost -, -1 $ 9,681.46 $ 95.86 per Lot = -, 101 -1 9 Lift Station -, Final Construction Cost $ 153,340.00 Less City Cost $ (122,672.00) -, Total Cost $ 30,668.00 . J Plus Expenses 23.3975% $ 37,843.56 --1 Assessable Lift Station Cost -, _1 $ 37,843.56 = $ 374.69 per Lot "'\ 101 . } -, --1 ..., ..J ..., 11 11613 J ., ...J -, J -, --1 Summary -, 1 Sanitary Sewer $ 2,995.79 --1 2 Watermain $ 2,686.19 3 Storm Sewer $ 2,588.62 -, 4 Streets $ 3,313.51 _J 5 Seal Coating $ 207.92 -, 6 Trunk Watermian Area $ 538.34 . ) 7 Trunk Sanitary Sewer Area $ 507.26 8 Bike Trail $ 95.86 .... 9 Lift Station $ 374.69 1 10 Watermain Connection $ 1,325.00 11 Sewer Connection $ 306.00 -, ) $ Assessment Rate per Lot 14,939.17 -., _J ., --.J ., ...J .. -, --.J -, ...J .-J .... _ J -, -, --1 -, 12 11613 --1 -, . Fox Hollow ~ -, Utility and Street Improvements City Project No. 98-27 J -, A. SANITARY SEWER -1 Item Unit -, No. Description Quantity Unit Price Amount ~ J , 1 Connect to Ex. San. Sewer MH 1 EA $ 1,200.00 $ 1,200.00 -1 2 8" PVC SDR 3510-15' depth 4,292 LF $ 18.00 $ 77,256.00 3 8" PVC SDR 35 15-20' depth 1,165 LF $ 25.00 $ 29,125.00 - , 4 10" PVC SDR 26 0-10' depth * 570 LF $ 15.00 $ 8,550.00 _ J 5 10" PVC SDR 2610-15' depth * 740 LF $ 22.00 $ 16,280.00 6 10" PVC SDR 26 20-25' depth * 450 LF $ 40.00 $ 18,000.00 1 7 Standard Manhole 37 EA $ 1,400.00 $ 51,800.00 _ 1 8 Outside Drop Manhole * 2 EA $ 2,500.00 $ 5,000.00 -, 9 Extra Depth Manhole (over 10') * 175 LF $ 80.00 $ 14,000.00 1 10 4" X 8" Wye 70 EA $ 60.00 $ 4,200.00 11 4" X 10" Wye * 31 EA $ 80.00 $ 2,480.00 12 4" PVC Sch 40 Service Pipe 3,060 LF $ 8.00 $ 24,480.00 . 1 13 4" Service Cleanout 101 EA $ 50.00 $ 5,050.00 14 Tree Protection Fence 1,000 LF $ 5.00 $ 5,000.00 , 15 Silt Fence 1,000 LF $ 3.00 $ 3,000.00 ---1 Subtotal $ 265,421.00 -, Continginces $ 26,542.10 - j Estimated Construction Cost $ 291,963.10 --. -1 * (Items included in Trunk Sanitary Sewer Computation) .. _1 B" LIFT STATION 1 --.J Item Unit NQ. Description Quantity Unit Price Amount -, _ J 1 6" DIP CI 50 Forcemain 70 LF $ 20.00 $ 1 ,400 2 Duplex Lift Station 1 LS $ 125,000.00 $ 125,000 1 3 Electrical Service 1 LS $ 8,000.00 $ 8,000 .1 4 Landscaping 1 LS $ 5,000.00 $ 5,000 1 Subtotal $ 139,400.00 . j Contingencies $ 13,940.00 -, Estimated Construction Cost $ 153,340.00 . j -, 13 11691 --1 ...., _ J Fox Hollow Utility and Street Improvements - , City Project No. 98-27 --1 -, --1 C. WATERMAIN --., Item Description Unit _J No. Quantity Un.it Price Amount -, Connect to Existing Watermain - j 1 12" DIP CI50 WM * 2 EA $ 1,200.00 $ 2,400.00 2 8" DIP CI 50 WM 2,730 LF $ 25.00 $ 68,250.00 -, 3 6" DIP CI 50 WM 5,135 LF $ 15.00 $ 77,025.00 --1 4 6" Hydrant 390 LF $ 13.00 $ 5,070.00 5 12" Butterfly Valve * 16 EA $ 1,300.00 $ 20,800.00 -, 6 8" Gate Valve 5 EA $ 1,500.00 $ 7,500.00 1 7 6" Gate Valve 12 EA $ 600.00 $ 7,200.00 -, 8 1" Corporation Stop 16 EA $ 500.00 $ 8,000.00 J 9 1" Type K Copper Service 101 EA $ 60.00 $ 6,060.00 10 1" Curb Stop and Box 3,060 EA $ 6.00 $ 18,360.00 - , 11 1-1/2" Corporation Stop 101 EA $ 80.00 $ 8,080.00 12 1-1/2" Type K Copper Service 1 EA $ 100.00 $ 100.00 13 1-1/2" Curb Stop and Box 180 EA $ 15.00 $ 2,700.00 -, 14 1 EA $ 130.00 $ 130.00 Subtotal -'1 Continginces $ 231,675.00 _ J $ 23,167.50 Estimated Construction Cost -, $ 254,842.50 --.1 * (Items included in Trunk Watennain Computation) -, L1 --, --1 --, --.1 -, . ) -, . j --, _J - , 14 11691 --.1 ...., -1 Fox Hollow Utility and Street Improvements - , City Project No. 98-27 _ J ...., D. TRUNK RAW WATER WATERMAIN --1 ~ Item Description Unit --1 No. Quantity Unit Price Amount Connect to Existing Watermain ....., 1 12" DIP CI50 WM 1 EA $ 1,200.00 $ 1,200.00 --.J 2 6" DIP CI 50 WM 2,690 LF $ 25.00 $ 67,250.00 3 6" Hydrant 90 LF $ 13.00 $ 1,170.00 ...., 4 6" Gate Valve 3 EA $ 1,300.00 $ 3,900.00 _ J 6 3 EA $ 500.00 $ 1,500.00 ., Subtotal 1 Continginces $ 75,020.00 $ 7,502.00 -, Estimated Construction Cost $ 82,522.00 - , 1 - 1 -, --1 ., -, _ 1 -1 ---1 -, --1 ., . 1 ...., -.J -, -.J -, 15 11691 _ 1 --, .....1 Fox Hollow Utility and Street Improvements - , City Project No. 98-27 ~ J --, E. STORM SEWER .....1 Item Description Unit . No. Quantity Unit E.ri.Qg Amount .....1 12" RCP Storm Sewer 1 15" RCP Storm Sewer 830 LF $ 17.00 $ 14,110.00 --, 2 18" RCP Storm Sewer 730 LF $ 20.00 $ 14,600.00 ...J 3 21" RCP Storm Sewer 875 LF $ 25.00 $ 21,875.00 ..., 4 24" RCP Storm Sewer 60 LF $ 30.00 $ 1,800.00 ) 5 27" RCP Storm Sewer 510 LF $ 35.00 $ 17,850.00 6 30" RCP Storm Sewer 410 LF $ 40.00 $ 16,400.00 ., 7 33" RCP Storm Sewer 705 LF $ 42.00 $ 29,610.00 - ) 8 12" RCP Flared End Section 190 LF $ 48.00 $ 9,120.00 9 15" RCP Flared End Section 3 EA $ 550.00 $ 1,650.00 ..., 10 18" RCP Flared End Section 2 EA $ 600.00 $ 1,200.00 11 24" RCP Flared End Section 2 EA $ 700.00 $ 1,400.00 --, 12 27" RCP Flared End Section 3 EA $ 800.00 $ 2,400.00 . J 13 33" RCP Flared End Section 2 EA $ 900.00 $ 1,800.00 14 Catch Basin 1 EA $ 1,500.00 $ 1,500.00 --, 15 Catch Basin/ Manhole 11 EA. $ 1,000.00 $ 11,000.00 -.J 16 Outlet Structure 31 EA $ 1,300.00 $ 40,300.00 17 Subtotal 3 EA $ 2,000.00 $ 6,000.00 -, _J Contingincies $ 192,615.00 $ 19,261.50 -, Estimated Construction Cost ~ J $ 211,876.50 -, _J . .....1 . _J --, _ 1 --, .....1 " .....1 -, 16 11691 _1 ....., --l Fox Hollow Utility and Street Improvements ---, City Project No. 98-27 _J ---, F. STREETS AND RESTORATION --.1 Item Description Unit ....., No. Quantity Unit Price Amount _ J Common Excavation .. 1 Granular Borrow from Site (CV) 1,000 CY $ 2.00 $ 2,000 ....J 2 Subgrade Preparation 1,000 CY $ 5.00 $ 5,000 3 Aggregate Base CL. 5 63.2 RS $ 140.00 $ 8,848 ..., 4 Con. Curb & Gutter Surmountable 5,780 TN $ 8.00 $ 46,240 _ J 5 Bituminous Wear Course 12,570 LF $ 7.50 $ 94,275 ..., 6 Roadside Seeding Mix 900 3,315 TN $ 26.00 $ 86,190 7 Subtotal 4.0 AC $ 1,000.00 $ 4,000 _ 1 Contingencies $ 246,553.00 -. $ 24,655.30 Estimated Construction Cost $ 271,208.30 _ J -, G. TRAILS _ J Item Description Unit -, No. Quantity Unit Price Amount ....J Common Excavation 1 Granular Borrow from Site (CV) 65 CY $ 2.00 $ 130 --. 2 Aggregate Base CL. 5 65 CY $ 5.00 $ 325 _ J 3 Bituminous Wear Course 635 TN $ 8.00 $ 5,080 --. 4 4" Concrete Sidewalk 255 TN $ 26.00 $ 6,630 --.1 5 Roadside Seeding Mix 900 130.00 SY $ 10.00 $ 1,300 6 Subtotal 0.80 AC $ 1,000.00 $ 800 --. Contingencies $ 14,265.00 --.1 $ 1,426.50 ~ Estimated Construction Cost $ 15,691.50 --.1 -, .. } .. -1 --. --.1 .. 17 11691 --l p:; >- ~ ~o 0 z ~.!. ::> 0 I- ~ ~ oo~ 0 en '<t" ~ >- 0 0::: ~ - - - - - (~V.MHflJ~L:r_~.- r I- w ~~ ::::i == > ?- m 0 , ': .Q~v,,~nQEt~9SN,H_-e_ : w i7i 0 w >< l.L.. <( z -4:::; 1- r -.-: -ele- z~ w 0 <( ~8 lL.. oz ~ o- j "It NW I , I -l 00 I <( I I u (f) , I: I 'I ii I I I I i I! I I 0 I I I " I ,I I ,I I I II I I '~7':,':C;::,~,:.." ,.:'" - ,"- Ii' ---- " II I . ' I I il I II I,i I I' 1'"1 ....... I ",'[ I, ... I I ... ---fl''';, I I II I -ll- , , I 00 -- I '. :.~ / i , ",~..,,,_, 0_ t ! :cg: , I ~(f) I I I -, . I wO ! I I I -l..J 00 I 00 ~f- I I ::t:I: I 0 ::Jz'l I 3:(f) i=W I ::>::E, I w<( w, . 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BACKGROUND: Claims totaling $ 39.635.00 on disbursement edit list #1 dated 05-11-99 have been issued and released. Claims totaling $313.821.79 on disbursement edit list #2 dated 05-18-99 will be issued and released upon Council approval. Debt service payments totaling $242.582.50 due 06-01-99 will be wire transferred on 05-27-99 upon Council approval. Date: 05-18-99 Approved By: \ "'''' . ~.. . "''' . . ~~ . ~ . . . "'" . . :ii'" . . ~ . . . . "U . . 0 . ~ . 0 . . ~': . . . . H'" . . Uo . . :;- . . . . Ul'" . . HO 00 . . "'.... "'''' . . U 0'" . . ..,.., . . Ul . '''' . . . . . . " .'" . . iii .'" . . . . . . .~ 0 . . >: .., . . . . . . '" . . Ul H . . !5 . O'ICI'lO'lCl'l. "'''' . . "' .., . . Ul . 0"10'10'10'1. H . . . " . H . . U H . ............................ '" Otll .~ . . '" a. 01 . . ... tIl .... . .-1.-1.......... .... . . .... ." 0 . . , H . .................. '" UlUlUl Oz . . . 0 """ '" H . . ffiffiffi , . ............................. ~ ." . . >:>:>: . . . . 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