HomeMy WebLinkAboutEDA May 4, 1999
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CITY of ANDOVER
1685 CROSSTOWN BOULEVARD N.w. . ANDOVER. MINNESOTA 55304 . (612) 755-5100
Economic Development Meeting - Tuesday, May4, 1999
agenda
Bookmark
Name
Call to Order - 6:30 PM
Approval of Minutes
Discussion Items
minutes
1. Award Bid/98-17/Bunker Lake Blvd Reconstruction
eda9817
2. Approve Wetland Monitoring Contract/SEH/97-2
appr972
3. Other Business
Adjournment
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CITY OF ANDOVER
REQUEST FOR EDA ACTION
DATE: May 4, 1999
AGENDA SECTION
DEPARTMENT
Approval of Minutes
ORIGINATING
City Clerk
~. U.
ITEM NO.
Approval of Minutes
The Economic Development Authority is requested to approve the following
minutes:
January 25, 1999
Regular ED A Meeting
March 30,1999
Regular EDA Meeting (Hupp absent)
CITY OF ANDOVER
REQUEST FOR EDA ACTION
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DATE:
Mav 4. 1999
AGENDA SECTION
Discussion Item
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ORIGINATING DEPARTMENT
Scott Erickson~~
Engineering
ITEM NO.
I ~ward Bid/98-17/Bunker Lake Boulevard NW Reconstruction
The City is waiting for information from the Anoka County Highway Department. We hope to
provide the information to the EDA prior to the meeting.
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CITY OF ANDOVER
REQUEST FOR EDA ACTION
DATE: Mav 4.1999
AGENDA SECTION
ORIGINA TlNG DEPARTMENT
ITEM NO.
Scott Erickson,rf.-,
Engineering
If. Approve Wetland Monitoring ContracUSEH/97-2
The Economic Development Authority is requested to approve a contract with SEH to provide
services to monitor, as required by the state Wetland Conservation Act and the Coon Creek
Watershed District, the wetland replacements we have created for the Andover Station site.
SEH will also "bank" any additional wetland credits we may have for use on future projects.
The funding for this monitoring will be from TIF funds.
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CITY OF ANDOVER
REQUEST FOR EDA ACTION
DATE:
Mav 4. 1999
AGENDA SECTION
Discussion Item/ADD-ON
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ORIGINATING DEPARTMENT
Scott Erickson~(
Engineering
ITEM NO.
1. Award Bid/98-17/Bunker Lake Boulevard NW Reconstruction
The EDA is requested to review and approve the landscape prices for the Bunker Lake Blvd.
project. The low bidder for the project was Richard Knutson. The prices received for this work
are as identified on the attached sheet. The EDA had requested that the bids be broken down
in order to review various options. The prices for the work and options are as follows:
1. Irrigation System
$10,200.00
2. Concrete Cross-walks (4 locations)
$15,595.80 (Colored Only)
Add $ 7,480.00 (Stamped Concrete)
3. Concrete Median (Colored) Edging
$46,913.79
Add $45,495.40 (Stamped Concrete)
4. Landscaping (Includes planting materials,
topsoil, and mulch)
$144,780.50
TOTAL:
$270,465.49 (Approx. Feasibility
$282,000)
This work will be funded from the new TIF bond. The amount identified within this bond was
$250,000.00. If approved, the additional funding could be allocated.
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COUNTY OF ANOKA
Public Services Division
HIGHWAY DEPARTMENT
1440 BUNKER lAKE BLVD. 1m. ANDOVER, MINNESOTA !5!5304
(612) 862-4200 FAX (812) 862-4201
ANOKA
COUNTY
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Date: 5/4/99
Number of pages including Header. 6
DELIVER TO:
Name: Scott Erickson
Title: City Engineer - Andover
Fax No: 755-8923
FROM:
Name:
Title:
Lvndon Robient
Assistant County Engineer
Phone: (612)862-4237
RE: SAP. 02-716-04. SAP. 198-020-14. Bunker Lake Blvd. Schedule I
Scott,
Attached is the new Schedule I for this project. It reflects actula bid prices.
Lyndon
05/04/99 10:12 FAX 612 862 4201
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3535 VADNAIS CENTER DRIVE, 200 SEH CENTER, ST PAUL, MN 55110 612490-2000 800 325.2055
ARCHITECTURE
ENGINEERING
ENVIRONMENTAL
TRANSPORTATION
April 12, 1999
RE: Andover, Minnesota
Andover Commercial Park
Wetland Monitoring Plan
SEH No. P-ANDOY9904.00
Mr. Scott Erickson
City Engineer
City of Andover
1685 Crosstown Boulevard N.W.
Andover, MN 55304-2612
RECEIVED
Dear Mr. Erickson:
APR , 4 1999
CITY OF ANDO~ /R
----.;
Short Elliott Hendrickson Inc. (SEH) is pleased to submit this proposal for wetland services for the
monitoring of the wetland replacement area constructed at the Bunker Hills Commercial
Development and Community Park (hereinafter called the "Project"). It is understood that the City's
objective includes approval of the wetland replacement area constructed to mitigate wetland impacts
resulting from the construction of the Commercial Development and Community Park and to
establish a wetland bank account for the City of Andover with any wetland area in excess of that
required for wetland replacement.
The Wetland Conservation Act, implemented by the Coon Creek Watershed District, requires that
the wetland replacement area be monitored for a five-year period to evaluate the success of the
mitigation area in comparison to the goals established in the permit application and wetland
replacement plan. The monitoring will also identify any maintenance and management needs to
correct any identified problems with the replacement area.
Wetland monitoring consists of hydrological measurements and evaluation of wetland vegetation.
The collected data is used to determine if the area meets the three wetland criteria (vegetation, soils
and hydrology) as well as the habitat goals established in the replacement plan. A field wetland
delineation is performed to determine the area of the wetland replacement area. The delineated area
is compared to the replacement goal to determine if sufficient area has been created and/or restored
to replace wetland filling impacts. Any area in excess of that required for impact replacement can
be deposited into a wetland bank account for future use by the City.
This letter represents an Agreement for Professional Services between the City of Andover and Short
Elliott Hendrickson Inc. (SEH) for providing professional services to monitor the success of the
wetland replacement area and determine the area of wetland in excess of that required for
replacement of impacts resulting from the development of the surrounding area. The proposed
wetland services consist of conducting monitoring during the 1999 growing season and preparation
SHORT ELLIOTT
HENDRICKSON INC.
MINNEAPOLIS, MN
ST CLOUD, MN
CHIPPEWA FALLS, WI
MADISON, WI
LAKE COUNTY. IN
EQUAL OPPORTUNITY EMPLOYER
Mr. Scott Erickson
April 12, 1999
Page 2
of the first annual monitoring report for the Coon Creek Watershed District to satisfy the
requirements of the Wetland Conservation Act. A task for preparation of the appropriate forms for
deposit of wetland credits in excess of those required for replacement is also included, although the
timing of the delineation and deposit will be determined by the collection and analysis of the
monitoring data. A detailed scope and budget for the proposed services is enclosed as Exhibit A.
We propose to perform these services on the basis of actual hours spent plus the cost of reimbursable
expenses, for an estimated fee of $3,155, in accordance with Exhibit B-1. Payment for additional
services shall be based on the time required to perform the services and the billable rates for the
principals and employees engaged directly on the project, plus charges for expenses and equipment.
We will bill you monthly for services, expenses, and equipment. The estimated fee assumes prompt
payment of our bills and the orderly and continuous progress of the project. If there are delays in the
payment of our invoices, it is agreed we are entitled to collect, and you will pay interest at the rate
of 1 % per month for all amounts unpaid for thirty (30) days or more. Additionally, if the project is
delayed and we encounter additional costs as the result of the delays, it is agreed we are entitled to
additional fees upon submission of the appropriate documentation of extra costs.
The success of the replacement area and eligibility of banking credits will not be known until the
results of at least one year of monitoring are collected and assessed. The deposit of banking credits
will depend upon the rate of wetland development and evaluation by the Technical Evaluation Panel.
The actual fee will depend on these factors and the actual tasks completed in the first year of
monitoring more or less than the estimated amount.
You agree to furnish us with full information as to your requirements including any special or
extraordinary considerations for the Project or special services needed, and also to make available
all pertinent existing information and data that we will need to perform our services. A copy of the
As-Built Survey for the replacement area will be needed for inclusion in the first-year monitoring
report. Preparation of the as-built survey is not included in this scope of work.
You agree, to the fullest extent permitted by law, to limit SEH's total liability for any and all claims,
expenses, or damages in any way related to the services provided under this Agreement to the total
sum paid to SEH for providing these services. If conflicts arise during the performance of these
services, we agree they shall be submitted to non-binding mediation unless we have mutually agreed
otherwise.
This letter and Exhibits A-I and B-1 represent the entire understanding between the City of Andover
and SEH in respect of the Project and may only be modified in writing signed by both of us. If it
satisfactorily sets forth your understanding of our agreement, please sign the enclosed copy of this
letter in the space provided below and return it to us.
Mr. Scott Erickson
April 12, 1999
Page 3
Thank you for the opportunity to provide wetland services for the City of Andover. We look forward
to working with you on this and other projects. If you have any questions with regard to this
agreement or the possibility of the additional services mentioned, please call me at 490-2146.
Sincerely,
Short Elliott Hendrickson Inc.
~J~1
Kelly Bettendorf, P.W.S.
Project Manager
~ fit. ~
Todd M. Blank, P.E.
Client Manager
Accepted this _ day of
,1999.
City of Andover, Minnesota
By
Enclosure
F:\prnje(':l~\ab\and~l v\9904\erickagre. wpd
City of Andover
Bunker Hills Commercial Development and Community Park
Wetland Replacement Area Monitoring and Bank Deposit
Exhibit A-1
Scope of Work
Apri/12, 1999
Result:
The services of Short Elliott Hendrickson Inc. (SEH) will consist of replacement area monitoring
and submittal of a monitoring report to the Coon Creek Watershed District. The monitoring report
will meet the requirements of the Wetland Conservation Act and the Coon Creek Watershed District.
The following tasks include monitoring for the 1999 growing season. Additional years of monitoring
may be required by the Coon Creek Watershed District before the final task of wetland delineation
and bank credit deposit can be performed.
Task 1 - Wetland Replacement Area Monitoring Data Collection
Objective: Conduct wetland monitoring in accordance with the requirements of the Wetland
Conservation Act and the Coon Creek Watershed District.
Scope of Work: Hydrologic and vegetative parameters will be measured in each characteristic area
of the replacement area during the 1999 growing season. Hydrology of the open
water areas will be monitored by recording monthly measurements from a staff
gauge to be installed near the outlet from the replacement area. In areas where there
is little or no standing water, hydrology will be monitored by measurements in
shallow wells installed by the contractor during the construction of the replacement
area. Hydrology will be monitored from early May to mid August. Hydrology
measurements will be compared to those recorded at a nearby monitoring site
maintained by the Coon Creek Watershed District for regional reference.
Wetland vegetation and soils will be evaluated once between July and August in
each representative area of the replacement area. Documentation photographs will
be taken from fixed reference points established in the replacement plan at the time
of the vegetation evaluation.
Collection of data in accordance with Wetland Conservation Act rules and the
Coon Creek Watershed District.
Task 2 - 1999 Monitoring Report
Objective:
Address the reporting requirements of the Wetland Conservation Act and the Coon
Creek Watershed District.
Result:
Scope of Work: A monitoring report will be prepared to describe the status of the wetland
replacement, summarize the results of the vegetative and hydrologic monitoring,
and discuss management activities and corrective actions conducted during the
previous year as well as activities planned for the upcoming year. The report will
be submitted to the Coon Creek Watershed District by December 31, 1999. The
annual report will include the information required by the Wetland Conservation
Act.
Satisfaction of the reporting requirements of the Wetland Conservation Act and the
Coon Creek Watershed District.
Task 3 - Wetland Delineation and Deposit of Banking Credits
Objective:
Establishment of a wetland bank for the City of Andover.
Result:
Scope of Work: A wetland delineation will be conducted to verify that the replacement area has met
the three parameter wetland criteria and is of the area proposed in the wetland
replacement plan. A field visit to the site will be arranged with the members of the
Technical Evaluation Panel for approval of wetland banking credit deposit and
cessation of wetland monitoring. Upon approval by the Technical Evaluation Panel,
a request for wetland credit deposit will be prepared and submitted to the
appropriate agencies.
Completion of wetland monitoring requirements and establishment of a wetland
bank for the City of Andover.
City of Andover
Bunker Hills Commercial Development and Community Park
Wetland Replacement Area Monitoring and Bank Deposit
Exhibit B-1
Estimate of Fees
April 12, 1999
Task 1- Wetland Replacement Area Monitoring Data Collection
Subtask Staff Hours
Project Management PM 1
Hydrologic Monitoring Scientist 8
Vegetation Evaluation Scientist 4
Mileage
Subtotal 13
Task 2 - 1999 Monitoring Report
Sub task
Project Management
Monitoring Report
Word Processing
Reproduction
Subtotal
Staff
PM
Scientist
WP
Hours
I
8
1
Task 3 - Wetland Delineation and Deposit of Banking Credits
Subtask Staff Hours
Project Management PM 1
TEP Meeting Scientist 2
Wetland Delineation Scientist 6
GPS Wetland Boundary Scientist 2
Deposit Wetland Credits Scientist 4
Mileage
Subtotal 9
TOTAL
Cost
$80
640
320
75
$1,115
9
Cost
$80
640
50
30
$800
Cost
$80
160
480
160
320
40
$1,240
$3,155