Loading...
HomeMy WebLinkAboutWK - March 26, 2024ANLI 5 6 W A 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV City Council Workshop Tuesday, March 26, 2024 City Hall — Conference Rooms A & B 1. Call to Order — 6:00 p.m. 2. Joint Meeting with Nature Preserve Commission — Engineering/Administration 3. Discuss Various City Code Amendments — Planning 4. Discuss 13306 Gladiola St. NW/Request to be allowed to connect to Coon Rapids Municipal Water System — Engineering 5. Discuss Proposed Future Trail Segment/Crosstown Blvd. NW from Xeon St. NW to Prairie Rd. NW and intersection of Crosstown Blvd. NW & Prairie Rd. NW - Engineering 6. Discuss/Review City Strategic Plan Implementation/Budget — Administration a. Discuss City Street System - Engineering b. Discuss Transportation System Funding —Administration c. Discuss Fire Services Evaluation RFP —Administration d. 2025 Budget Development Guidelines Discussion — Administration 7. 2023 Charitable Gambling Review/Discussion — Administration 8. Other Topics 9. Adjournment 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: CC: From: Subject Date: Mayor and Council Members Jim Dickinson, City Administrator rks/City EngineeiDI David D. Berkowitz, Director of P lic D Kameron Kytonen, Natural Resources Tbihnici Joint Meeting with Nature Preserve Commission (NPC) - Engineering March 26, 2024 INTRODUCTION The Nature Preserve Commission (NPC) has met on several occasions and continues to plan for ongoing management and development of the properties and potential future acquisitions. The Commission would like to get feedback from the City Council on various items, which include those listed below. DISCUSSION The following items will be discussed during the meeting: • Mission of the NPC • Interest in potential expansion of the preserves • Potential trail in south upland area of Dalske Woodlands Preserve ACTION REQUESTED The City Council is requested to meet with the Nature Preserve Commission and provide feedback on the above talking points. Respectfully submitted, /Z--// t> Kam Kytonen Natural Resources Technician NDOVEC 436A 0 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor & Councilmembers CC: Jim Dickinson, City Administr or Joe Janish, Community Develop t Di ctor FROM: Jake Griffiths, Associate Planner SUBJECT: Discuss Various City Code Amendments — Planning DATE: March 26, 2024 DISCUSSION In administering the City Code, City staff will periodically come across issues of clarity, consistency or relevance that likely need to be addressed through a City Code Amendment. Additionally, throughout the year various ideas for amendments are proposed by City staff, Council & Commission members, and residents that staff bring forward to the City Council for discussion. City staff will walk through the topics included below during the meeting and seek feedback from the City Council prior to moving forward with the City Code Amendment process. Issues of Clarity, Consistency and Relevance The following amendments do not result in substantial policy changes and are being brought forward to correct issues of clarity, consistency, and relevance. It is anticipated that less time will be spent reviewing these amendments during the workshop unless there are questions from the Council. Fence Height City staff are proposing to amend City Code 12-7-4: Fence Height to clarify that fence posts may exceed six (6) feet in height by a maximum of six (6) inches. The reason for this amendment is that in 2023 a resident filed a complaint with the City that a neighbor's fence exceeded six feet in height and was in violation of City Code requirements. When City staff conducted the inspection they found that the portion of the fence the resident was complaining about was a typical fence post cap that was only a few inches above the fence panel. This is a very common type of fence construction, in fact, it would be difficult to find a fence where the post height does not exceed the panel height. Therefore, City staff are proposing this amendment in order to clarify the City Code's existing fence height policy. Reapplication after Denial Language Several applications including Conditional Use Permits, Interim Use Permits and Rezonings have language in the City Code that states, "no previously denied application may be considered by the City Council for a period of one year from the date of its denial". City staff are proposing to extend this language to the requirements for Variance applications, which currently does not have any reapplication after denial language. Access Drive Fire Code Discrepancy City Code relative to Access Drives is currently inconsistent with the requirements of Minnesota State Fire Code. City staff would amend the City Code to align it with the State Fire Code requirements. Interim Use Permit Approval Requirements Currently, City Code 12-15-8-C states that approval of an Interim Use Permit shall require a four- fifths vote of the City Council. The four-fifths vote requirement is inconsistent with how the vast majority of cities approve Interim Use Permits. Typically, Interim Use Permits are approved by a simple majority of the City Council or a three-fifths vote. City staff are proposing to change the approval threshold in the City Code from a four-fifths vote to a three-fifths vote, this would align Interim Use Permit requirements with Conditional Use Permit requirements. Street Setback Definition The definition of a "street" in the City Code does not include streets dedicated through a roadway easement. City staff are proposing to amend the City Code in several sections to clarify that it doesn't matter how a street is dedicated (right-of-way, easement, etc.) the setbacks are applied in the same manner as if it were dedicated with right-of-way. Soil Boring Depth Requirements City staff are proposing to amend City Code 11-4-10: Geotechnical Report to align it with the current policy as noted on the Lot Split application form. The current policy is that for lot splits a geotechnical report must be submitted by a licensed geotechnical engineer. The submitted report is required to include: any site-specific recommendations, SCS soil types and depths, boring logs with actual (not assumed) elevations, seasonal high-water mark (used to determine minimum allowable low floor elevations), and any other pertinent information. A minimum of one (1) soil boring is required at the building pad location. The minimum depth of the soil boring is twenty (20) feet, or as approved by the City Engineer. If unsuitable soils are encountered below minimum depth, continue boring to two (2) feet below suitable soil elevation or to a maximum depth of twenty-five (25) feet. Solicitor License Revocation Process Currently, the City Code provides for a lengthy revocation process for a Solicitor License. However, in recent years City staff has received a high number of complaints for solicitor license holders who do not follow City Code requirements. Unfortunately, the lengthy nature of the City's revocation process means that by the time revocation is completed the license holder will likely have completed their work within the City. City staff are proposing to make changes to the license revocation process that would allow the City Administrator or their designee greater discretion in revocation of a Solicitor License while still maintaining an opportunity for an appeal if one is desired, similar to the way in which other licenses are currently administered. Amendments Potentially Resulting in Policy Change The following amendments would potentially result in a policy change for the City and are being brought forward for City Council feedback prior to City staff beginning the City Code amendment process. It is anticipated that the majority of time during the workshop will be spent on these topics. Invisible Fencing A suggestion was placed in the City comment box at Fun Fest stating that the City should adopt an ordinance relative to invisible fences for pets. The resident who submitted the comment was concerned that when walking past a property with an invisible fence a dog might run towards the road, scaring any individuals walking by, only to be stopped at the last second by the invisible fence. City staff researched the requirements of other cities and found that no City in the area has an invisible fence ordinance. City staff are also concerned that there is no way to enforce any type of invisible fence ordinance because they are invisible. City staff would like the City Council's feedback on whether this is an amendment that should be pursued further or not. E -Bikes in Parks and Trails A concern was raised this past summer about E -Bikes operating at high speeds within City parks and trails. These types of vehicles can operate at higher speeds than a typical bicycle and can be purchased easily online or in retail stores. Regulation of E -Bikes and similar type vehicles has actually become a very complex topic in recent years, largely due to the increase in popularity of electric scooters in major downtown areas. A handout from the League of Minnesota Cities is attached. If the City Council desires to regulate E -Bikes and similar type vehicles, it would recommend doing so as simply as possible to avoid confusion in enforcement that would ultimately be conducted by the Anoka County Sheriff's Office. Maple Grove is one nearby City that has changed their City Code relative to E -Bikes and states that "no person shall ride or operate an electric -assisted bicycle in any park or parkway except in a prudent and careful manner and maintain effective control and operation of the electric -assisted bicycle". City staff would like the City Council's feedback how to proceed. Expansion of Administrative Lot Split Process Under the current City Code, Lot Split applications can be approved administratively by City staff if all divided lots are at least five (5) acres in size, are at least three hundred (300) feet in width and have frontage on an approved right-of-way. Lot line adjustments can also be approved administratively. Over the last several years numerous lot split applications have come forward to the Planning & Zoning Commission and City Council under the traditional public hearing process, all of which met City Code requirements, and all of which were approved with little to no discussion. The only reason they could not be approved administratively was because they were creating a lot less than 5 acres, but more than or equal to the 2.5 acre minimum lot size. City staff would like the Council's feedback on expanding the administrative lot split process so that lot splits which meet the minimum City Code requirements could be approved administratively by City staff. Several Planning & Zoning Commissioners have previously expressed informal support for this type of amendment. In situations where the minimum City Code requirements could not be met, a Variance would be required and along with it a full public hearing process would be conducted. New State Law - Sacred Settlements During the 2023 legislative session, the Legislature passed a bill authorizing religious institutions and faith communities to create "sacred settlements" on religious institution property. Beginning January 1, 2024, cities must allow faith communities to place micro housing units on religious property to house chronically homeless individuals, extremely low-income individuals, and volunteers. An overview of the bill from the League of Minnesota Cities and a copy of the bill's language from Minnesota State Statute is attached for review. The City's role in regulating sacred settlements is heavily restricted by the State Statute and only allows the City to verify that a proposed sacred settlement meets the minimum requirements established by the state statute. Meaning that if a sacred settlement meets state law requirements, the City must allow it. Here's where the City Council can make a decision — sort of. Under the state law sacred settlements default as conditional uses, regulated by a conditional use permit, unless a City changes their City Code to make sacred settlements a permitted use. Since the City cannot put additional restrictions or conditions on their use beyond state statute, the conditional use process might not make as much as one would initially think. This has the potential to put the City Council in a difficult situation — do you keep sacred settlements as a conditional use, have a potentially controversial public hearing process, and then be forced to ultimately approve their conditional use permit; or, make sacred settlements a permitted use. City staff would like the City Council's feedback on sacred settlements prior to moving forward with an amendment. City staff anticipates that no matter what direction the City Council provides, an amendment will be needed to incorporate sacred settlements at some level into the City Code. ACTION REQUESTED The City Council is requested to provide informal feedback to City staff on the potential amendments to the City Code. ectfully s4bTifted, Jake Griffiths Associate Planner Attachments League of Minnesota Cities — Special Vehicles Operating on City Streets League of Minnesota Cities — Sacred Settlements Sacred Settlements — State Statute Language RELEVANT LINKS: League of Minnesota Cities Information Memo: 9/8/2023 Special Vehicles Operating on City Streets Page 10 "M ium-speed electric vehicles" (MSEV) are very similar, bu ust be compl ly enclosed and can go slightly faster than an NEV. n MSEV is an electrical powered four -wheeled motor vehicle that: • Is equipped wi a roll cage or crushproof bo d design. • Can attain a max um speed of 35 mph on aved level surface. • Is fully enclosed an has at least one door or entry. • Hasa wheelbase of 4 'nches or greater nd a wheel diameter of 10 inches or greater. • Meets or exceeds regulati s in the ode of Federal Regulations, title 49, section 571.500, and success r re uirements, except with respect to maximum speed. 49 C.F.R. § 571.500. Federal law, referenced in Mi sota tatutes, requires that NEVs or MSEVs operating on public streets an ighwa meet these safety and equipment standards. Minn. stat. § 169.224. State law also governs o eration of these s 11 car -like vehicles on public roadways, allowing op ration only on a stree r highway with a speed limit less than 35 mph (ex ept to make a direct cross' g of that street or highway). A person may ope to a three -wheeled neighboood electric vehicle without a two -w eeled vehicle endorsement, pro 'ded the person has a valid driver's 1' ense. State law also gives cities the thority to prohibit or further restric operation of NEVs and MSEVs on city eets, but gives no particular i truction on how cities might do this. Best pr tice suggests consultati with the city attorney before further regulating ese tiny cars. Minn. stat. § 169.011, suba. "Nater gas vehicle" or "NGV" means a motor vehicle that is apable of 46a. Minn. stat. § 169.824, suba. being ropelled by natural gas, including compressed natural ga and 3 (b). liqu ied natural gas. An NGV may exceed typical weight restrict ns. State and ederal law regulate NGVs. } V. Other vehicles subject to limited city regulation Some low-power vehicles are subject to limited city regulation. Cities cannot generally prohibit use of non -motorized bicycles, motorized foot scooters (like motorized Razofrm scooters) pocket bikes, mini -motorcycles, motorized bicycles, or electric -assisted bicycles. State law governs operation of these vehicles on public roadways, but cities may also regulate where some of these vehicles operate with city boundaries. League of Minnesota Cities Information Memo: 9/8/2023 Special Vehicles Operating on City Streets Page 10 RELEVANT LINKS: League of Minnesota Cities Information Memo: 9/8/2023 Special Vehicles Operating on City Streets Page 11 A. Bicycles and electric -assisted bicycles Minn. stat. § 169.01 1. subd. A "bicycle" is defined by state law to be any device capable of being a, propelled solely by human power upon which any person may ride, having two tandem wheels and including any device generally recognized as a bicycle though equipped with two front or rear wheels. The term "bicycle" Minn. stat. § 169.011, subd. includes electric -assisted bicycles which are bicycles with electric motors Y Y ,7. that travel up to 20 mph. Electric -assisted bikes have additional regulation in state law. Minn. stat. § 169.011, subd. The term "bicycle" does not include mopeds, scooters, motorized foot 4s. scooters, or similar devices. "Bicycles" are also not be confused with motorized bicycles which have a gas or electric motor and travel between 20 and 30 mph at most. 1. Bicycles in general Minn. stat. § 169.222. Persons operating bicycles have all of the rights and duties applicable to the Minn. stat. § 169.72, subd. 1. driver of any other vehicle, except as provided by law. A city cannot prohibit persons from riding in the road, even if a bicycle path is available. Minn. stat. § 169.222. subd. State law governs bicycle tires and brakes. Persons operating a bicycle upon 6. a roadway are required to ride as close as practicable to the right-hand curb Minn. stat. § 169.222, subd. or edge of the roadway, with certain exceptions. Cities may, by ordinance, 4. prohibit riding a bike on local sidewalks. A person riding a bike on the shoulder of a roadway must travel in the same direction as the adjacent vehicular traffic. Minn. stat. § 169.222, subd. Bicycle events, parades, contests, or racing on a highway are legal if state or 10. local authorities having jurisdiction over that highway approve the event. Participants in an approved bicycle highway event may be exempt from complying with traffic laws if traffic control is adequate to assure the safety of all highway users. Minn. Stat. § 160.263, subd. A City may, by ordinance, designate any roadway or portion of a roadway 2. under its jurisdiction as a bicycle lane, and designate any sidewalk or portion thereof under its jurisdiction as a bicycle way, provided the designation does not destroy a pedestrian way or pedestrian access. A city that designates a bicycle way or bicycle lane may: • Designate the type and character of vehicles or other modes of travel that are allowed on the lanes or ways, provided this operation is not inconsistent with the safe use and enjoyment of bicycles. • Establish priority rights of way on the lane or way, and otherwise regulate the use of the lane or way. League of Minnesota Cities Information Memo: 9/8/2023 Special Vehicles Operating on City Streets Page 11 RELEVANT LINKS: League of Minnesota Cities Information Memo: 9/8/2023 Special Vehicles Operating on City Streets Page 12 • Paint lines, construct curbs, or establish other physical separations to exclude the use of the lane or way by vehicles other than those specifically permitted by the city. The city council may, after public hearing, prohibit through -traffic on any highway or a highway portion if the council has designated it as a bicycle lane. Through -traffic on a trunk highway may not be prohibited. The city must erect and maintain official signs giving notice of the regulations and priorities and must also mark all bicycle lanes and bicycle ways with appropriate signs. btinn. stat. ; 160.263, suba. The city council may, by resolution or ordinance, and without an engineering 4. or traffic investigation, designate a safe speed, not lower than 25 mph, for any street or highway with an established bicycle lane. The ordinance or resolution designating a safe speed is effective when the city has erected appropriate signs designating the speed. 2. Electric -assisted bicycles in particular nlinn. stat. § 169.011. suba. An electric -assisted bicycle is defined as a bicycle that: 27. • Has two or three wheels that has a saddle and fully operable pedals for human propulsion. 49 C.F.R. ; 571.1. • Meets the requirements of federal motor vehicle safe standards for a � safety 16 C.F.R. § 1512. motor -driven cycle or for bicycles under federal law, • Has an electric motor that has a power output of not more than 750 watts; is incapable of propelling the vehicle at a speed of more than 20 miles per hour; is incapable of further increasing the speed of the device when human power alone is used to propel the vehicle at a speed of more than 20 miles per hour, and; disengages or ceases to function when the vehicle's brakes are applied, and • Has a battery or electric drive system that has been tested to an applicable safety standard by a third -party testing laboratory. Minn. star. § 168A.03, suba. An electric -assisted bicycle that fits the above definition does not require a i. state -issued certificate of title. Ddinn. stat. § 160.263. suba. A governing body may not prohibit or restrict operation of an electric - 2. assisted bicycle on any bikeway, roadway, or shoulder unless the governing body determines that operation of the electric -assisted bicycle is not consistent with the safety or general welfare of bikeway, roadway, or shoulder users, or with the terms of any property conveyance. Otherwise, a klinn. stat. 1 169.222. suba. 4. person may operate an electric -assisted bicycle (like any other bicycle) on the shoulder of a roadway, on a bikeway, or on a bicycle trail if not otherwise prohibited by state law. League of Minnesota Cities Information Memo: 9/8/2023 Special Vehicles Operating on City Streets Page 12 RELEVANT LINKS: Blinn. stat. 95.018. subd. 4. While no motorized vehicle may be operated on state trails designated for League of Minnesota Cities Information Memo: 9/8/2023 Special Vehicles Operating on City Streets Page 13 non -motorized use, this does not apply to electric -assisted bikes (or motorized devices operated by an individual with a physical disability) Minn. stat. ;'69.222, subd. 6a. No one under age 15 may operate an electric -assisted bicycle anywhere in the state. B. Pedicabs, rickshaws, or other similar vehicles nainn. stat. § 221.091, subd. y A statutory or home rule charter city that licenses and regulates small vehicle passenger service must do so by ordinance. The ordinance must, at a minimum, provide for driver qualifications, insurance, vehicle safety, and periodic vehicle inspections. Minn. stat. § 221.021. A statutory or home rule charter city that has adopted an ordinance complying with this subdivision may enforce the registration requirement found in state law. Minn. stat. s 169.011, subd. A statutory or home rule charter city that regulates, by ordinance, pedicabs, rickshaws, or other similar vehicles used for passenger service may permit authorized vehicles to be equipped with an electric motor that meets the requirements for an electric -assisted bicycle under state law. C. Motorized foot scooters Minn. stat. § 169.011, subd. 46. A "motorized foot scooter" is a device with handlebars that the operator can Minn stat. 169.225. stand or sit on, powered by an internal combustion engine or electric motor that is capable of propelling the device with or without human propulsion. It has no more than two 12 -inch diameter or smaller wheels and has an engine or motor that is capable of a maximum speed of 15 mph on a flat surface. If operated under conditions when motor vehicle lights are required, a scooter must have a headlight and a taillight that comply with standards established by the commissioner of Public Safety. Mimi. stat. § 169.225. Motorized foot scooter operators have the same rights and responsibilities as bicycle riders. Operators must comply with the following rules: They must not operate on a sidewalk, except when necessary to enter or leave adjacent property. They must not carry passengers. They must be at least 12 years old. If under 18, they must wear a helmet. Minn. stat. § 169.225, subd. A person operating a motorized foot scooter on a public street must ride as 6. close as practicable to the right-hand curb or edge of the roadway, except in the following situations: • When overtaking and passing another vehicle proceeding in the same direction. League of Minnesota Cities Information Memo: 9/8/2023 Special Vehicles Operating on City Streets Page 13 RELEVANT LINKS: • When preparing for a left turn, in which case the operator shall stop and dismount at the right-hand curb or right edge of the roadway, and shall complete the turn by crossing the roadway on foot, as a pedestrian must do. • When reasonably necessary to avoid impediments or conditions that make it unsafe to continue along the right-hand curb or edge. Minn. stat. § 169.225. subd. Cities cannot prohibit or regulate motorized foot scooters on city streets. A 6(3) (b). city may, however, prohibit motorized foot scooters on a bike path, lane, trail, or bikeway designated for non -motorized use only and governed by a local ordinance. D. Motorized bicycle Minn. stat. § 169.011. subd. Similar in function to an electric -assisted bicycle, the more powerful 4s. "motorized bicycle" or moped is a bicycle that fits the following parameters: • Is propelled by an electric or a liquid fuel motor of a piston displacement capacity of 50 cubic centimeters or less. • Has a maximum of two brake horsepower. • Can travel not more than 30 miles per hour on a flat surface with not more than 1 percent grade in any direction when the motor is engaged. A motorized bicycle does not include an electric -assisted bicycle as defined MN Drs Motorcycle and above and in state law. Motorized bicycles are registered with the state as Motorized Bicycle Manual. "mopeds." Minn. stat. § 169.2.23, subd. Motorized bicycles are subject to state law governing operation of motorcycles with several exceptions, including the following: 16 C.F.R. § 1203. • Protective headgear includes helmets that meet national standards for bicycle helmets. Minn. stat. § 169.223. subds. . A motorized bicycle equipped with a headlight and taillight meeting theI and 4. requirements of lighting for motorcycles may operate during nighttime hours. • Protective headgear is not required for operators 18 years of age or older. Minn. stat. § 169.222, subd. • Requirements for parking of motorized bicycles are the same as parking 9. of regular bikes. Minn. stat. § 171.02, subd. 3. A motorized bicycle may be operated under either a driver's license or a Minnesota Motorcycle Safety Center. special permit ("moped permit"). The Minnesota Department of Public Safety issues both motorized bicycle operator's permits and instructional permits. Minn. Stat. § 169.223, subd. A person under the age of 16 operating a motorized bicycle under permit is 2. subject to the restrictions on motorcycles except that: League of Minnesota Cities Information Memo: 9/8/2023 Special Vehicles Operating on City Streets Page 14 RELEVANT LINKS: • A parent or guardian of an operator under the age of 16 may also ride on the motorized bicycle as a passenger or operator if the motorized bicycle is equipped with a seat and footrests for a second passenger. • A motorized bicycle equipped with a headlight and taillight meeting the requirements of lighting for motorcycles may be operated during nighttime hours. • Operators under age 18 must wear protective headgear that meets national standards. Minn. stat. § 169.223. subd. Motorized bicycles must not operate on a sidewalk at any time, except when 3. such operation is necessary for the most direct access to a roadway from a driveway, alley, or building. E. Micromobility Facilities "Micromobility device" means a vehicle that: • Is capable of: (i) being propelled solely by human power; (ii) being powered solely by an electric motor drawing current from rechargeable Minn. stat. § 169.011, subd. storage batteries, fuel cells, or other portable sources of electrical current; 40b. or both; • When solely powered by an electric motor, is not capable of propelling the vehicle at a speed greater than 30 miles per hour; and • Has an unloaded weight of up to 500 pounds. This definition includes a bicycle, a motorized foot scooter, a motorized bicycle, and an electric personal assistive mobility device. A "micromobility facility" is an installation for micromobility devices (as defined above) that provides for one or more of the following: a rack or docking station, a battery charging or swapping station, or a storage facility. Minn. Stat. § 160.27, subd. 7. Cities may place and maintain advertisements, arts and informational signs on a micromobility facility if. For more information on city • A road authority has issued a permit to the city authorizing the right of ways, see LMC's Informational Met»o micromobility facility to be placed within a right-of-way of a public Regulating City Right of highway; Way. • The city has recommended and the road authority has authorized in the permit the placement of advertisements, public art, and informational signs on the micromobility facility; and • The placement does not create an unsafe situation. F. Motorcycles and autocycles Minn. stat., 169.011• "Motorcycle" includes motor scooters and autocycles. It is a motor vehicle subd.44. Minn. Stat. § 169.011, subd. 3a. having a seat or saddle for the use of the rider. It is designed to travel on not more than three wheels in contact with the ground. League of Minnesota Cities Information Memo: 9/8/2023 Special Vehicles Operating on City Streets Page 15 RELEVANT LINKS: Minn. Stat. § 169.011, subd. 44. Minn. Stat. 169.974. Minnesota Department of Public Safety Driver and Vehicle Services Division: Motorcycle and Motorized Bicycle Nlanual (includes autocycles). Minn. Stat. § 171.02 subd. 2 (c) (9). Minn. Stat. § 169.686, subd. I. Minn. Stat. § 169.011, subd. -46. Minn. Stat. § 169.011, subd. 44. Minn. stat. § 169.974. Minn. Stat. § 65B.48, subd. 5 Note the term "motorcycle" does not include either motorized bicycles or electric -assisted bicycles (as defined in state law and this memo) or a tractor. Motorcycle operators must have a valid standard driver's license with a two - wheeled vehicle endorsement as provided by law. The commissioner of Public Safety will only issue a two -wheeled vehicle endorsement if the applicant has a valid two -wheeled vehicle instruction permit. The commissioner of Public Safety may issue a two -wheeled vehicle instruction permit to any person over 16 years of age. State law governs motorcycle equipment, driving rules, and noise limitations. An autocycle is defined as a motorcycle that: • Has three wheels in contact with the ground. • Is designed with seating that does not require operators or any occupants to straddle or sit astride it. • Has a steering wheel. • Is equipped with antilock brakes. • Is originally manufactured to meet federal motor vehicle safety standards for motorcycles in Code of Federal Regulations, title 49, part 571, and successor requirements. A person may operate an autocycle without a two -wheeled vehicle, or motorcycle endorsement, provided the person has a valid Class D driver's license. A driver and passengers of an autocycle must properly use shoulder and lap seat belts. G. Pocket bikes and mini -motorcycles State law does not define or regulate the use of pocket bikes, also known as mini -motorcycles, mini -bikes, mini -pocket rockets, or mini -choppers. Marketed as toys, they stand only about 15 inches above the ground and reach speeds ranging from 30 to 50 mph depending on the vehicle, the rider's weight, and the riding surface. Mini -motorcycles previously fit the definition of a motorized foot scooter in state law; however, current state law defines motorized foot scooters as having a wheel size of 12 inches. Since the wheel size on most mini - motorcycles is 10 inches, they no longer fit that definition. Thus, operation of mini -motorcycle with any size wheel on public roads must likely comply with state law governing motorcycles. And state law requires a valid driver's license or permit and insurance to operate a motorcycle on public roads. League of Minnesota Cities Information Memo: 9/8/2023 Special Vehicles Operating on City Streets Page 16 RELEVANT LINKS: Vl. Vehicles used by pedestrians League of Minnesota Cities Information Memo: 9/8/2023 Special Vehicles Operating on City Streets Page 17 Some low-power vehicles are for pedestrian use only and are not subject to city regulation. These include SegwaysTM, self -balancing scooters, manual or motorized wheelchairs, scooters, tricycles, or similar devices used by people with disabilities as a substitute for walking. A. SegwaysTm and self -balancing scooters Minn. stat. 5 169.011, subd. 26, State law defines a Segway as an "electric personal assistive mobility device," meaning a self -balancing device with two non -tandem wheels, designed to transport not more than one person, and operated by an electric propulsion system that limits the maximum speed of the device to 15 mph. It must have reflective material on the front, back, and wheels, visible at night from 600 feet when illuminated by the lower beams of headlamps of a motor vehicle. Recently, there has been an increase in the use of self -balancing scooters, often called "hoverboards." Self -balancing scooters generally have two wheels and are connected to a self -balancing control mechanism using built- in gyroscopes and sensor pads. These devices are propelled by the user's balance and body position. Minn. stat. § 169.212. A person operating a Segway or self -balancing scooter has the rights and responsibilities of a pedestrian under state law and must also follow specific rules: • Operation may be on a bicycle path. • It may not carry more than one person. • No person may operate it on a roadway, sidewalk, or bicycle path at a rate of speed that is not reasonable and prudent under the conditions. • A Segway operator must use due care in operating the device. Minn. stat. ` 169.212. suba. A Segway or self -balancing scooter may be operated on a roadway only 2. under the following circumstances: • While making a direct crossing of a roadway in a marked or unmarked crosswalk. • Where no sidewalk is available. • Where a sidewalk is so obstructed as to prevent safe use. • When so directed by a traffic control device or by a peace officer • Temporarily in order to gain access to a motor vehicle. League of Minnesota Cities Information Memo: 9/8/2023 Special Vehicles Operating on City Streets Page 17 RELEVANT LINKS: Minn. stat. § 169.212. subd. A Segway or self -balancing scooter may not be operated at any time on a 2. roadway with a speed limit of more than 35 mph except to make a direct crossing of the roadway in a marked crosswalk. A person operating these devices on a sidewalk must yield the right-of-way to pedestrians at all times. A person operating a Segway on a bicycle path must yield the right-of-way to bicycles at all times. Minn. stat. § 169.2212, subd. A city may not prohibit or further regulate the operation of these devices, a. except that a city may allow and regulate their operation on roadways within its jurisdiction that have a speed limit of more than 35 mph. The Minnesota State ,. Greenman, 825 N.w.2d 387 (Minn. Ct. App. Court of Appeals has found that a Segway is not a "motor vehicle" for 2013). purposes of driving while intoxicated (DWI) statute. B. Wheelchairs, scooters, and tricycles Blinn. stat. § 169.011, subd. State law defines a "wheelchair" to include any manual or motorized 93. wheelchair, scooter, tricycle, or similar device used by a disabled person as a substitute for walking. Minn. stat. § 169.221. A person using a wheelchair must comply with state law governing Minn. Stat. § 169?1, subd. 5. pedestrians because the definition of "pedestrian" is any person on foot or in a wheelchair. Specifically, a person using a wheelchair along a roadway must stay on the left side of the street or its shoulder giving way to oncoming traffic. Where there are accessible sidewalks pedestrians in wheelchairs must use them. VII. Conclusion LMC information memo, The proliferation of unique vehicles is likely to continue. The state .acquisition and Maintenance o/ city streets. recognizes city authority to regulate many of these vehicles to ensure safe local streets. Cities regulate particular vehicles by passing ordinances. Best practice suggests close consultation with the city attorney to ensure that local ordinances accomplish the desired level of regulation and are consistent with state and federal law. League of Minnesota Cities Information Memo: 9/8/2023 Special Vehicles Operating on City Streets Page 18 1LEAGUEof0, MINNESOTA CITIES Focus on New Laws: Sacred Settlements September 5, 2023 Beginning Jan. 1, 2024, cities must allow faith communities to site micro units on religious property to house chronically homeless individuals, extremely low-income individuals, and volunteers. During the 2023 legislative session, the Legislature passed a bill authorizing religious institutions beginning Jan. 1, 2024, to site micro -unit dwellings on religious institution property. It also requires cities to permit sacred settlements of micro units either via a permitted use or conditional use. The bill was signed into law as Chapter 53 in 2023 Session Law. The language can be found in Chapter 53, Article 11, Section 57. Micro -unit eligibility Micro -unit dwellings within sacred settlements are intended to provide an additional means for faith communities to serve chronically homeless individuals, designated volunteers, and extremely low-income individuals in accordance with their religious vocations. • An individual who meets the definition of being chronically homeless is someone who is unhoused and lives or resides in a place not meant for human habitation, a safe haven, or in an emergency shelter for at least one year, or on at least four separate occasions in the last three years. • An individual who meets the definition of being extremely low income has an income that is equal to or less than 30% of the area median income. • A designated volunteer is an individual who has not experienced homelessness and is approved by the religious institution to live in the sacred settlement as their sole form of housing. • The language defines a religious institution to include a church, synagogue, mosque, or religious organization organized under Minnesota Statutes Chapter 315. Micro -unit requirements There are myriad of requirements and minimum standards in the statutory language that address both the standards for the micro units themselves as well as requirements and restrictions for faith communities that chose to establish a sacred settlement of micro units on their religious property. Under the new law, micro units must meet certain building requirements and standards to be allowed for placement in a sacred settlement on religious property. All micro units must be built to the requirements of the American National Standards Institute (ANSI) Code 119.5, which includes standards for heating, electrical, fire, and life safety. Additionally, micro units are subject to inspection for compliance with statutory standards and must meet the following minimum requirements: • Be no more than 400 gross square feet. • Be built on a permanent chassis and anchored to pin foundations with engineered fasteners. • Have exterior material compatible in composition, appearance, and durability to materials used in standard residential construction. • Meet minimum framing standards and insulation ratings for doors and windows and include a dry, compostable, or plumbed toilet meeting Minnesota Pollution Control Agency rules. • Include smoke and carbon monoxide detectors and comply with municipal setback requirements if established by ordinance or be set back on all sides by at least 10 feet if no ordinance exists. • Have access to water and electric utilities either by connecting the units to the principal building or by providing access to permanent common kitchen facilities and common facilities for toilet, bathing, and laundry consistent with boarding house requirements under Minnesota Rules, part 1305.2902. Minimum standards for settlements In addition to the requirements for individual units, the law establishes minimum standards for the religious institution's operation of the settlement itself, which will be important to reference if a city choses to permit settlements and units via a conditional use permit to ensure compliance. Minimum standards for settlements include: • Appropriate level of insurance and have between one-third and 40% of the micro units occupied by designated volunteers. • Adherence to all laws governing landlord and tenants under Minnesota Statutes Chapter 504B. • A written plan provided to the city in which the settlement is approved by the religious institution's governing board that includes: • Plans for disposal of water and sewage if not plumped and septic tank drainage if plumped units are not connected to the primary worship location's system. • Adequate parking, lighting, and access to units by emergency vehicles. • Protocols for security and addressing conduct within the settlement as well as safety protocols for severe weather. • Authorization by a municipality as either a permitted use or conditional use without the application of additional standards not included in the bill. Further considerations The League recommends that cities be in communication with the religious institutions in their community and inquire about their plans with respect to this new law. Additionally, consider specific parameters in a conditional use permit or ordinance to ensure compliance for micro units and sacred settlements that are outlined in statute leading up to the effective date of Jan. 1, 2024. The League will continue to closely monitor the impacts of this language and continue to help provide guidance to cities on this new law. Read more news articles Your LMC Resource Daniel Lightfoot IGR Representative & Federal Relations Manager (651) 281-1295 or (800) 925-1122 dlihtfoot@lmc.org Sec. 57. [327.30] SACRED COMMUNITIES AND MICRO -UNIT DWELLINGS. Subdivision 1. Definitions. (a) For the purposes of this section, the following terms have the meanings given. (b) Chronically homeless" means an individual who: (1) is homeless and lives or resides in a place not meant for human habitation, a safe haven, or in an emergency shelter; (2) has been homeless and living or residing in a place not meant for human habitation, a safe haven, or in an emergency shelter continuously for at least one year or on at least four separate occasions in the last three years; and (3) has an adult head of household, or a minor head -of -household if no adult is present in the household, with a diagnosable substance use disorder, serious mental illness, developmental disability, post-traumatic stress disorder, cognitive impairments resulting from a brain injury, or chronic physical illness or disability, including the co -occurrence of two or more of those conditions. (c) "Designated volunteers" means persons who have not experienced homelessness and have been approved by the religious institution to live in a sacred community as their sole form of housing. (d) "Extremely low income" means an income that is equal to or less than 30 percent of the area median income, adjusted for family size, as estimated by the Department of Housing and Urban Development. (e) "Micro unit" means a mobile residential dwelling providing permanent housing within a sacred community that meets the requirements of subdivision 4. (f) "Religious institution" means a church, synagogue, mosque, or other religious organization organized under chapter 315. (g) "Sacred community" means a residential settlement established on or contiguous to the grounds of a religious institution's primary worship location primarily for the purpose of providing permanent housing for chronically homeless persons, extremely low-income persons, and designated volunteers that meets the requirements of subdivision 3. Subd. 2. Dwelling in micro units in sacred communities authorized. Religious institutions are authorized to provide permanent housing to people who are chronically homeless, extremely low-income, or designated volunteers, in sacred communities composed of micro units subject to the provisions of this section. Each religious institution that has sited a sacred community must annually certify to the local unit of government that it has complied with the eligibility requirements for residents of a sacred community in this section. Subd. 3. Sacred community requirements. (a) A sacred community must provide residents of micro units access to water and electric utilities either by connecting the micro units to the utilities that are serving the principal building on the lot or by other comparable means, or by providing the residents access to permanent common kitchen facilities and common facilities for toilet, bathing, and laundry with the number and type of fixtures required for an R-2 boarding house under Minnesota Rules, part 1305.2902. Any units that are plumbed shall not be included in determining the minimum number of fixtures required for the common facilities. (b) A sacred community under this section must: (1) be appropriately insured; (2) have between one-third and 40 percent of the micro units occupied by designated volunteers; and (3) provide the municipality with a written plan approved by the religious institution's governing board that outlines: (i) disposal of water and sewage from micro units if not plumbed; (ii) septic tank drainage if plumbed units are not hooked up to the primary worship location's system; (iii) adequate parking, lighting, and access to units by emergency vehicles; (iv) protocols for security and addressing conduct within the settlement; and (v) safety protocols for severe weather. (c) Unless the municipality has designated sacred communities meeting the requirements of this section as permitted uses, a sacred community meeting the requirements of this section shall be approved and regulated as a conditional use without the application of additional standards not included in this section. When approved, additional permitting is not required for individual micro units. (d) Sacred communities are subject to the laws governing landlords and tenants under chapter 5046. Subd. 4. Micro unit requirements. (a) In order to be eligible to be placed within a sacred community, a micro unit must be built to the requirements of the American National Standards Institute (ANSI) Code 119.5, which includes standards for heating, electrical systems, and fire and life safety. A micro unit must also meet the following technical requirements: (1) be no more than 400 gross square feet; (2) be built on a permanent chassis and anchored to pin foundations with engineered fasteners; (3) have exterior materials that are compatible in composition, appearance, and durability to the exterior materials used in standard residential construction; (4) have a minimum insulation rating of R-20 in walls, R-30 in floors, and R-38 in ceilings, as well as residential grade insulated doors and windows; (5) have a dry, compostable, or plumbed toilet or other system meeting the requirements of the Minnesota Pollution Control Agency, Chapters 7035, 7040, 7049, and 7080, or other applicable rules; (6) have either an electrical system that meets NFPA 70 NEC, section 551 or 552 as applicable or a low voltage electrical system that meets ANSI/RVIA Low Voltage Standard, current edition; (7) have minimum wall framing with two inch by four inch wood or metal studs with framing of 16 inches to 24 inches on center, or the equivalent in structural insulated panels, with a floor load of 40 pounds per square foot and a roof live load of 42 pounds per square foot; and (8) have smoke and carbon monoxide detectors installed. (b) All micro units, including their anchoring, must be inspected and certified for compliance with these requirements by a licensed Minnesota professional engineer or qualified third -party inspector for ANSI compliance accredited pursuant to either the American Society for Testing and Materials Appendix E541 or ISO/IEC 17020. (c) Micro units that connect to utilities such as water, sewer, gas, or electric, must obtain any permits or inspections required by the municipality or utility company for that connection. (d) Micro units must comply with municipal setback requirements established by ordinance for manufactured homes. If a municipality does not have such an ordinance, micro units must be set back on all sides by at least ten feet. EFFECTIVE DATE. This section is effective January 1, 2024. ;C I T Y 0 F V'N D 0 V Egi 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrat FROM: David Berkowitz, Director of Public ors/City Engineer SUBJECT: Discuss 13306 Gladiola St. NW/Request to be allowed to connect to Coon Rapids Municipal Water System - Engineering DATE: March 26, 2024 INTRODUCTION The City Council is requested to discuss the request from the property owner of 13306 Gladiola Street NW to connect to the City of Coon Rapids Municipal Water System. DISCI 1R1910N The property at 13306 Gladiola Street NW was recently purchased by a Coon Rapids resident that lives just south of this property. As the property does not have access to the Andover Municipal Water System and is currently served by a private well, the property owner has requested if the City would allow the house to hook up to the City of Coon Rapids Municipal Water System if acceptable to the City of Coon Rapids. Coon Rapids water is currently available at the intersection of 133rd Avenue NW and Gladiola Street NW. The property owner would be responsible for the cost of the water service being extended to the house along with any street repair costs and fees required by the City of Coon Rapids. If the City Council would be receptive to allowing the water connection to Coon Rapids, staff would work with Coon Rapids on the process and come back to the City Council with a resolution for approval that would identify the specific details related to the connection, connection costs, future required hook up to the Andover system when it becomes available, etc. BUDGET IMPACT There would be no budget impact as all costs associated with a water connection to Coon Rapids would be the responsibility of the property owner. ACTION REQUIRED The City Council is requested to discuss the request from the property owner of 13306 Gladiola Street NW to connect to the Coon Rapids Municipal Water System and direct staff on how to proceed. Respectfully submitted, David D. Berkowitz, P.E. Attachments: Location Map ANDOV ER Andover General Mapping Map Date Created: March 19, 2024 Disclaimer: The provider makes no representation or warranties with respect to the reuse of this data. ,*:�C I T Y 0 F^ (5)6 'LNDOVE . ..... 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Admini FROM: David Berkowitz, Director of Public )Vo*ks/City Engineer SUBJECT: Discuss Proposed Future Trail Segment/Crosstown Blvd NW from Xeon St. NW to Prairie Rd. NW and intersection of Crosstown Blvd. NW & Prairie Rd. NW - Engineering DATE: March 26, 2024 INTRODUCTION The City Council is requested to discuss proposed future trail segment on Crosstown Blvd NW from Xeon St. NW to Prairie Rd. NW and the intersection of Crosstown Blvd. NW & Prairie Rd. DISCUSSION As the preliminary design continues for a potential trail segment on the south side of Crosstown Blvd. from Xeon Street to Prairie Road a few items have come up that need further direction from the City Council. First item is the BNSF Preliminary Engineering Service Agreement. BNSF requires the City to enter into an agreement for any preliminary services to determine what improvements are required to cross the BNSF rail line. Along with the signed agreement BNSF requires the City to put up a $21,000 escrow for any work they perform to determine the required improvements. Attached is the BNSF agreement along with an estimated cost that was provided by BMI for the trail construction. This information will be discussed in detail at the meeting. The second item is potential improvements at the intersection of Crosstown Blvd. & Prairie Road. As this intersection continues to increase in traffic there will need to be improvements in the next five to ten years to accommodate the increase in traffic. Attached is a schematic roundabout drawing for discussion. ACTION REQUIRED The City Council is requested to discuss the information presented and direct staff on how to proceed. Respectfully submitted, C - 2�0- David D. Berkowitz, P.E. Attachments: BNSF Preliminary Engineering Service Agreement, BMI Preliminary Trail Cost Estimate, Potential Roundabout Schematic at Crosstown Blvd. & Prairie Road r RAIL WAY Contract Number: BF -20459789 PRELIMINARY ENGINEERING SERVICES AGREEMENT Project Review and Diagnostic Evaluation BNSF File No.: BF -20459789 Mile Post 129.647 Line Segment 28 U.S. DOT Number 061580K Hinckley Subdivision This Agreement ("Agreement") is executed to be effective as of ("Effective Date"), by and between BNSF RAILWAY COMPANY, a Delaware corporation ("BNSF") and the CITY OF ANDOVER, a political subdivision of the State of Minnesota ("Agency"). RECITALS WHEREAS, BNSF owns and operates a line of railroad in and through the City of Andover, State of Minnesota; WHEREAS, Agency has stated its intention to proceed initially with a project to add pedestrian facilities to the existing at -grade crossing DOT# 061580K (the "Project"); WHEREAS, Agency has requested that BNSF perform certain preliminary engineering review services and other Work (defined below) with respect to its railroad facilities located at or near the Project site to facilitate Agency's evaluation of the feasibility of proceeding with the Project; and WHEREAS, BNSF is agreeable to performing the Work, subject to the terms and conditions of this Agreement; AGREEMENT NOW, THEREFORE, in consideration of the mutual covenants and agreements of the parties contained herein, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1 of 5 Ads~~i�►"AO=' AAI[ WAY Contract Number: BF -20459789 1) Scope of Work As used herein, the term "Work" includes all work performed by BNSF, its employees, contractors, consultants, or other agents (collectively, the "BNSF Parties") pursuant to this Agreement, including, but not limited to: (a) conducting on-site visits including diagnostic evaluations; (b) performing preliminary engineering services; (c) developing cost estimates for construction of the Project; (d) preparing draft agreements including legal review; and (e) reviewing and/or providing comments on preliminary layouts or other designs, plans, and/or documents in connection with the Project. 2) Payment and Deposit for Work Agency authorizes BNSF to proceed with the Work relating to the Project. Agency shall pay and reimburse BNSF for all actual costs and expenses that BNSF incurs in performing the Work, including without limitation: (a) labor, supplies, and material; (b) direct and indirect labor and contractor charges including additives; (c) delivery charges; (d) BNSF's additives and overhead, as such are in effect on the date BNSF prepares its final billing; and (e) all applicable taxes due, paid, or payable by BNSF on such products and services, including sales and use taxes, business and occupation taxes, and similar taxes (collectively, "Actual Costs"). BNSF's estimated cost for Work on this Project is $21,000 ("Estimated Cost"). Any estimate provided by BNSF for the Work shall not be a limitation on the Work to be performed or the costs and expenses incurred, which Agency shall reimburse to BNSF in full. During its performance of the Work pursuant to this Agreement, BNSF will send Agency progressive invoices detailing the costs of the Work performed to date. Agency must reimburse BNSF for completed Work within thirty (30) days of the date of the invoice for such Work. Upon final completion of the Work, BNSF will send Agency a detailed invoice of final costs. Agency must pay the final invoice within ninety (90) days of the date of the final invoice. BNSF will assess a finance charge of .033% per day (12% per annum) on any unpaid sums or other charges due under this Agreement which are past such thirty (30) or ninety (90) day terms, as applicable. The finance charge continues to accrue daily until the date payment is received by BNSF, not the date payment is made or the date postmarked on the payment. Finance charges will be assessed on delinquent sums and other charges as of the end of the month and will be reduced by amounts in dispute and any unposted payments received by the month's end. Finance charges will be noted on invoices sent to Agency under this section. 2of5 "iRW"A0=w f7A/L WAY Contract Number: BF -20459789 3) Scope and Limitations of Agreement The parties acknowledge that entering into this Agreement does not of itself obligate either BNSF or Agency to participate in the construction of the Project. If Agency elects to proceed with the Project after the Work is performed, then BNSF and Agency agree to enter into negotiations for appropriate agreements regarding the construction of the Project and other related activities. Nothing in this Agreement — including BNSF's performance of the Work — shall obligate BNSF to enter into any subsequent agreement or otherwise permit the Project except and subject to any terms and conditions that BNSF may subsequently approve in its sole discretion. Notwithstanding anything to the contrary in this Agreement, BNSF's review, approval, and/or other participation in the Project or any element thereof, including the Work performed by the BNSF Parties hereunder, are expressly limited to — and are intended and understood by the parties to be in furtherance of — BNSF's railroad purposes, and are not in furtherance of Agency's purposes in undertaking the Project. All Work performed hereunder is intended for use in evaluating the impact of the Project on BNSF's railroad and the costs to Agency associated therewith. BNSF is providing the Work in consideration of BNSF's subjective standards for its railroad purposes only. Consequently, the Work shall in no way be construed or deemed to be BNSF's recommendation, condition, or direction to Agency, nor shall the Work be construed or deemed to be BNSF's opinion or approval that the plans and specifications or any work intended or completed on the Project (a) is appropriate for any other purpose including highway purposes; (b) is structurally sound; or (c) meets applicable standards, regulations, laws, statutes, local ordinances, and/or building codes. No benefits to Agency or any third party are provided, intended, or implied herein. Agency shall at all times be solely responsible for the adequacy and compliance of all design elements of the Project for highway and other public purposes. AGENCY SHALL WAIVE ANY CLAIMS AGAINST BNSF FOR — AND SHALL RELEASE BNSF FROM — ANY AND ALL CLAIMS WHICH MAY OR COULD RESULT FROM THE WORK PERFORMED HEREUNDER, AND IF APPLICABLE TO THE FULLEST EXTENT PERMITTED BY LAW, AGENCY SHALL INDEMNIFY BNSF FOR AND HOLD IT HARMLESS FROM AND AGAINST ANY SUCH CLAIMS. 4) No Right of Entry Nothing in this Agreement shall be construed as providing Agency or its contractors, consultants, or other agents any right of entry upon property owned or occupied by BNSF. Any preliminary engineering or other work required by Agency in connection with the Project necessitating entry upon BNSF's railroad right-of-way shall only be conducted as 3 of 5 A9 s,�~"A#= RAIZWAY Contract Number: BF -20459789 authorized by a separate written permit obtained by Agency from BNSF for such entry ("Entry Permit"). The Entry Permit will provide that any on-site visits, including diagnostic evaluations, by Agency and its parties required for the Project shall be conducted only from adjoining properties, and Agency shall ensure that no attendees enter or remain on BNSF's right- of-way, except when using an authorized highway -rail crossing designated for such purpose. Agency or its agents must contact BNSF's Manager of Public Projects, Alex Fiorini at alexander.fiorini@bnsf.com, or BNSF's permitting agent Jones Lang LaSalle Brokerage, Inc. ("JILL") at http://bnsf.railpermitting.com/ to obtain the required Entry Permit prior to any entry. 5) Disclaimer BNSF GIVES NO WARRANTY, EXPRESS OR IMPLIED, AS TO THE ACCURACY, QUALITY, MERCHANTABILITY, FITNESS FOR ANY PARTICULAR PURPOSE, OR ANY OTHER MATTER, OF OR FOR THE WORK PERFORMED PURSUANT TO THIS AGREEMENT OR ANY REPORT OR OTHER DELIVERABLE WHICH BNSF MAY FURNISH TO AGENCY PURSUANT TO THIS AGREEMENT. BNSF SHALL IN NO WAY BE RESPONSIBLE FOR AGENCY'S PROPER RELIANCE UPON, INTERPRETATION OF, OR OTHER USE OF THE WORK. BNSF IS NOT A CONTRACTOR, AGENT, PARTNER, OR JOINT VENTURER OF AGENCY BECAUSE OF THIS AGREEMENT OR BECAUSE OF BNSF'S PERFORMANCE OF THE WORK. LIKEWISE, THE BNSF PARTIES WHO MAY ASSIST BNSF IN PERFORMING THE WORK ARE DOING SO FOR BNSF'S BENEFIT ONLY, AND ARE NOT — AND SHALL NOT BE DEEMED TO BE — CONTRACTORS, SUBCONTRACTORS, OR AGENTS OF AGENCY. 4of5 . ~19WAr=~. RAILWAY Contract Number: BF -20459789 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed as of the day and year first written above. City of Andover, MN BNSF Railway Company By: Name: 0 Name: Manager Public Projects Accepted and effective this day of , 20_. 5of5 ENGINEER'S ESTIMATE CROSSTOWN BOULEVARD TRAIL (XEON STREET TO PRAIRIE ROAD) CITY PROJECT 23-12A CITY OF ANDOVER, MN BMI PROJECT NO.OR1.132298 0 BOLTON & MENK Real People. Real Solutions. 3/21/2024 1 2021.501 MOBILIZATION (TRAIL CROSSING) LUMPSUM 1 $41,400.00 $41,400.00 2 2021.501 MOBILIZATION(ROADWAY CROSSING) (2) LUMP SUM 1 $29,800.00 $29,800.00 3 2021.501 MOBILIZATION (REMAINING TRAIL) LUMP SUM 1 $16,000.00 $16,000.00 4 2104.503 SALVAGE FENCE LIN FT 350 $25.00 $8,750.00 5 2104.503 SAWING BITUMINOUS PAVEMENT (2) LIN FT 100 $4.00 $400.00 6 2104.504 REMOVE BITUMINOUS PAVEMENT(DRIVEWAY) SQYD 350 $12.00 $4,200.00 7 2104.504 REMOVE BITUMINOUS PAVEMENT(ROADWAY) (2) SQYD 400 $12.00 $4,800.00 8 2106.507 EXCAVATION -COMMON IN CU YD 680 $20.00 $13,600.00 9 2231.604 BITUMINOUS PATCH SPECIAL(TRAIL) (1) SQYD 3150 $21.00 $66,150.00 10 2231.604 BITUMINOUS PATCH SPECIAL(DRIVEWAY) (1) SQYD 350 $40.00 $14,000.00 11 2540.603 BITUMINOUS PATCH SPECIAL (ROADWAY) (1) (2) SQYD 400 $19.00 $7,600.00 12 2521.518 6" CONCRETE WALK (1) SQ FT 250 $10.00 $2,500.00 13 2531.503 CONCRETE CURB & GUTTER DESIGN B618 LIN FT 25 $25.00 $625.00 14 2531.618 TRUNCATED DOMES SQ FT 50 $55.00 $2,750.00 15 2540.603 RELOCATE RAILROAD HORN & UPGRADE CABINET (3) LUMP SUM 1 $250,000.00 $250,000.00 16 2540.603 RAILROAD CROSSING - PERMANENT (ROADWAY) (2) LIN FT 60 $2,250.00 $135,000.00 17 2540.603 RAILROAD CROSSING -PERMANENT (TRAIL) (3) LIN FT 30 $2,250.00 $67,500.00 18 2550.602 BARRIER ARM GATE - RAILROAD (ROADWAY) (2) EACH 2 $100,000.00 $200,000.00 19 2550.602 BARRIER ARM GATE- RAILROAD (TRAIL) (3) EACH 2 $100,000.00 $200,000.00 20 2557.603 INSTALL FENCE LIN FT 350 $30.00 $10,500.00 21 2563.601 TRAFFIC CONTROL (ROADWAY) (2) LUMP SUM 1 $25,000.00 $25,000.00 22 2563.601 TRAFFIC CONTROL (TRAIL) LUMP SUM 1 $25,000.00 $25,000.00 23 2573.502 STORM DRAIN INLET PROTECTION EACH 5 $150.00 $750.00 24 2573.503 SILT FENCE, TYPE MS LIN FT 2800 $2.25 $6,300.00 25 2573.503 SEDIMENT CONTROL LOG TYPE WOOD FIBER LIN FT 500 $2.25 $1,125.00 26 2574.507 COMMON TOPSOIL BORROW (LV) CU YD 400 $60.00 $24,000.00 27 2574.505 SOIL BED PREPARATION ACRE 2.00 $200.00 $400.00 28 2574.508 FERTILIZER TYPE 3 LB 600 $3.00 $1,800.00 29 2575.505 SEEDING ACRE 2.00 $3,000.00 $6,000.00 30 2575.508 HYDRAULIC BONDED FIBER MATRIX LB 7000 $1.50 $10,500.00 31 2575.508 SEED MIXTURE 25-121 LB 200 $10.00 $2,000.00 TOTAL ESTIMATED CONSTRUCTION COST: $1,178,450.00 10 % CONTIGENCY $117,845.00 ESTIMATED CONSTRUCTION TOTAL $1,296,295.00 ROADWAY RAILROAD CROSSING AMOUNT CAAI RAn nn TRAIL RAILROAD CROSSING AMOUNT $569,250.00 REMAINING TRAIL AMOUNT $284,185.00 NOTES: IN DENOTES PLAN QUANTITY (1) SUBGRADE PREPARATION AND AGGREGATE BASE IS INCIDENTAL (2) RAILROAD CROSSING ITEM - ROADWAY (3) RAILROAD CROSSING ITEM - TRAIL Engineer's Estimate 3/21/2024, 8:57 AM Bolton & Menk, Inc. Page 1 of 1 w 0 it WS1:7 �r oS�tio a G� 3 U W ` z ra 0 - Legend Bituminous Roadway Concrete Roadway Concrete Curb & Gutter, Median, and Truck Apron a 0 Turf / Landscaping + m Parcel Line TYO FCrosstown Boulevard NW atD N 75 lso ?CN OVERL Prairie Road NW SCALE IN FEET S Roundabout L -1 • f `:L -In. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator Discuss/Review City Strategic Plan Implementation/Budget March 26, 2024 ACTION REQUESTED 0 The City Council is requested to review this staff report and the attached City of Andover Strategic Plan. The Council is asked to receive a brief presentation from staff and to then participate in an interactive review of the strategic plan. This staff report is intended to provide baseline material for some following workshop agenda items. INTRODUCTION As the 2024 Budget Development process concluded in November 2023, the Council shared concerns regarding future funding of City priorities, such as public safety related issues and roads. The Council wanted to start discussion early in 2024 regarding public safety and transportation with the goal of being able to prepare a 2025 budget to manage the potential funding needed as both are vital services the City provides. That process started at the January 2024 Workshop as the Council wanted to review the City financial proforma and strategic plan in detail before getting too far into the 2025 Budget Development process. Much the same as the January & February workshop reviews, City Administration/Finance will be at the workshop to guide the Council through the staff reports and answer questions of the Council. DISCUSSION During the 2023 Budget Development process, the Council did contemplate a strategic planning process in 2023. Also, a strategic planning process was consistent with the following 2024 budget development guidelines: -Continued commitment to strategic planning targeted toward meeting immediate and long-term operational, staffing, infrastructure and facility needs. -A management philosophy that actively supports the funding and implementation of Council policies and goals, and a commitment to being responsive to changing community conditions, concerns, and demands, and to do so in a cost-effective manner. On May 25, 2023, and June 8, 2023, the Andover City Council and Staff Leadership Team convened work sessions with Facilitator Phil Kern for the purpose of updating its long-term vision, organizational values, external values, and short-term goals. The outcome of those sessions is summarized in the attached "City of Andover Strategic Plan. " Infrastructure/Transportation: During the 2024 Budget Development process, the Council also used the following 2024 budget development guidelines: -A comprehensive review of the condition of capital equipment to ensure that the most cost-effective replacement schedule is followed. Equipment will be replaced based on a cost benefit analysis rather than a year -based replacement schedule. -The use of long-term financial models that identify anticipated trends in community growth and financial resources that will help designate appropriate capital resources for future City needs. The financial models will be used in the budget planning process to ensure that key short-term fiscal targets are in line with long-term fiscal projections. Throughout 2024 Budget Development process various city committees met, performed analysis, and made recommendations on equipment needs and other capital projects to the City Council as part of the 2024-2028 Capital Improvement Plan (CIP) development process. The 2024-2028 CIP was adopted after a public hearing at the September 19, 2023, City Council meeting. Detailed analysis has already started relative to City streets and will be covered in more detail by City Engineering and Public Works in a following agenda. The City of Andover Road Ratings will be reviewed along with forecasted costs. Also, covered in a following agenda item will be a review of transportation funding by Administration/Finance, this will include potential revenue sources and corresponding tax impacts. It is anticipated that more work is necessary, but setting the foundation will help with future discussions and review. Public SafeU: The City of Andover Strategic Plan identifies the following as a major short-term initiative, "Evaluate staffing and level of service for Fire, EMS, and Sheriff's Office to provide effective fire and rescue response." In response, Administration and Fire have prepared a Request For Proposal (RFP) seeking an independent firm that specializes in reviewing Fire and EMS service. This will also be covered in a following agenda item, seeking Council input. submitted, — City of Andover Strategic Plan City of Andover Strategic Plan Vision - Values - Goals Community Slogan "Andover: A Safe, Vibrant Community" Vision Statement Andover is a safe, healthy community that strives for excellence in quality of life for its citizens and businesses through recreational opportunity, quiet neighborhoods, civic involvement, strategic partnerships, fiscal responsibility, and environmental stewardship. Long -Term Organizational Values • Excellence and quality in the delivery of services. The City of Andover exists to provide quality services to the public in a professional and cost- effective manner. • Fiscal Responsibility The City of Andover believes that fiscal responsibility and prudent stewardship of public funds is essential if citizens and businesses are to have confidence in government. • Ethics and Integrity The City of Andover believes that ethics and integrity are the foundation blocks of public trust and confidence and that all relationships are built on these values. • Treating our citizens and businesses as our customer The City of Andover believes that its citizens and businesses are its customers and, as such, should be treated with courtesy, respect, and integrity. • Open and honest communication The City of Andover believes that open and honest communication with each other and the public we serve is the key to having an effective organization and informed citizens. • Prioritizing people The City of Andover believes that talented and well -supported officials and employees operating in a strong organizational culture provides stability, creativity, and excellence in delivery of service. • Maintaining organizational flexibility and adaptability The City of Andover believes that organizational flexibility and adaptability are key to meeting the changing and evolving needs of the community. Lona -Term External Values • Establish and maintain a common community identity. • Provide city services that are accessible and lead to a healthy community. • Be a desirable place to live. • Enhance communication with the public and support processes that involve citizen engagement. • Develop and update the City's capital improvement program. • Broaden and preserve the City's tax base. • Balance and prioritize provision of city services with available resources. • Respect the environment. Top Priority Short -Term Goals • Develop and implement succession plans, identifying and establishing appropriate depth within each department and mentoring employees to gain organizational capacity. • Implement actions related to staff retention and attraction in order to keep the City market competitive (compensation, benefits, etc.). • Evaluate staffing and level of service for Fire, EMS, and Sheriff's Office to provide effective fire and rescue response. • Review and update street capital improvement plan, including funding and implementation. • Prioritize the timely replacement of equipment and commitment to necessary maintenance of equipment and municipal facilities. • Explore, identify gaps, and strengthen critical infrastructure. • Develop and implement additional youth activity programming at the Andover Community Center. • Continue to enter into collaborative agreements and partnerships when mutually beneficial. Secondary, Opportunity Short -Term Goals • Develop community activities to help strengthen a common community identity. • Accomplish the development of a Master Campus Plan. • Support activities to encourage business growth. • Encourage local resident entrepreneurship. • Evaluate the process of extending water within the MUSA. •C I T Y 0 F1ADOV, E. 2 •� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David Berkowitz, Director of Public s/City Engineer SUBJECT: Discuss City Street System — Engineering DATE: March 26, 2024 INTRODUCTION The City Council is requested to discuss the state of the City's Street System. DISCUSSION The City Council has directed staff to conduct a review of the City streets and provide a summary of roadway conditions along with a needs assessment for street reconstruction, full depth reclamation and overlay projects to improve the City's roadway conditions. Staff will present to the City Council the following items for discussion: • How roadways are rated and analyzed to determine need for reconstruction or replacement • Current condition of the roadway system • 5 -year funding needs for replacement and preservation of the streets ACTION REQUIRED The City Council is requested to discuss the City's Street System and direct staff on how to proceed. Respectfully submitted, David D. Berkowitz, P. . ,Cwk F C I T Y 0 F I'L CNN D 0 V E R 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator Discuss Transportation System Funding March 26, 2024 ACTION REQUESTED The City Council is requested to review this staff report, receive a brief presentation and provide directions to staff. DISCUSSION Consistent with the new strategic plan, the City is to "Review and update street capital improvement plan, including funding and implementation." At the workshop meeting Administration will build off the Engineering Department's presentation of street needs and discuss how to fund future improvements. Andover currently uses property tax levy, assessments, State Aid, bonding and grants to fund our street improvements. Administration will review with the Council the potential property tax impact of implementing improvements over various periods. Administration will also review with the Council a potential funding source not used in the City ofAndover as follows: Franchise Fees: Many cities across the State of Minnesota charge franchise fees to utility service providers as an alternative means to raise revenues for the City's general fund or for a specific project. The franchise fees are usually a fixed amount charged per month in most communities, but in some cases are they are based on a percentage of gross revenues, at a rate per kilowatt hour or therm. The fees may also factor in usage tiers. Generally, fees will vary by type of customer — whether it be residential or commercial — and they may be capped per customer. In all instances the fees are billed on the premises and not per meter. Administration will use the following outline to discuss the topic as it could pertain to Andover: Franchise Fees — Summary • Fee to utility providers (Gas & Electric) for use of public right of way o Typically passed through to utility customers • Used by many Minnesota cities to fund specific projects. • A common alternative to taxes for funding street reconstruction Franchise Fees - Benefits of • Reliable and stable source of revenue • Not subject to loss of revenue due to State budget issues • Growth in revenues is proportional to growth in business activity and population. • New entities immediately begin contributing. • Tax exempt properties contribute. • Opportunity to balance financial obligations between payer classes. Franchise Fees - Disadvantages of • May be viewed as another tax. • May be perceived as a means of generating revenues without annual notification. • May be unpopular with certain user classes. • May be opposed by non -profits. Franchise Fees - Implementation Process • The city adopts ordinance for each provider enacting the fee. o Contains terms of fees, and effective and expiration dates • CenterPoint Energy requests a certified copy of the action 90 days in advance of the first collection o Providers must provide 60 -day notice to the Public Utilities Commission (PUC) for change in fees. • Connexus will require proper notification but is not subject to PUC requirements. • Fees are collected monthly or quarterly and remitted to the City. Franchise Fees - Utility Classifications • Each utility provider has unique classifications (residential & commercial) o Classifications differ by both utilities and providers. o Residential, various Commercial, and Demand/Interruptible • Providers charge monthly fixed fees and usage rates. • Schools, churches and hospitals are classified as commercial. Franchise Fees - Miscellaneous • Most cities' fee structures are fixed but are initially developed from a percent of the utilities' gross revenues. • Fixed fees are preferable because they will not fluctuate monthly based on energy consumption. i • I 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor & Councilmembers CC: Jim Dickinson, City Administrator Dennis Jones, Fire Chief FROM: Jake Griffiths, Associate Planner SUBJECT: Discuss/Review City Strategic Plan Implementation/Budget — Administration c. Discuss Fire Services Evaluation RFP —Administration DATE: March 26, 2024 DISCUSSION The City of Andover Strategic Plan identifies "evaluate staffing and level of service for Fire, EMS, and Sheriff s Office to provide effective fire and rescue response" as a top priority short- term goal. In response, City staff have prepared the attached draft Fire Services Evaluation RFP for review. City staff anticipates incorporating feedback from the City Council into the RFP and placing it on an upcoming City Council agenda to authorize its posting. ACTION REQUESTED The City Council is requested to review the draft Fire Services Evaluation RFP and provide feedback to City staff. �ectfully submitted, Jake Griffit Associate Planner Attachments Draft Fire Services Evaluation RFP Request for Proposals Fire Department Service Study Due: 4:00 p.m., May 17, 2024 Purpose The City of Andover invites qualified firms to submit a proposal for consulting services to prepare a comprehensive service study for the Fire Department. This plan must: • Evaluate the current staffing model and its ability to provide for projected higher service demand in future years. • Evaluate several staffing scenarios including transitioning to a full-time department, a larger fire district, or outsourcing, and maintaining the current model or any other staffing model recommended by the consultants. • Recommend an optimal staffing model for the Fire Department that effectively meets community expectations. Emphasis should be given towards analyzing Andover's unique characteristics, rather than recommending a one -size fits all type approach. • Evaluate the financial impact of staffing changes, including any impact to apparatus or fleet, equipment, facilities, and capital demands. About the Fire Department The City of Andover Fire Department was established in 1977 as a volunteer department when several residents of Andover formed together to respond to fire and emergency calls. The City contracts with the Anoka County Sheriff's Office for law enforcement services. As the City continued to grow between 1977 and 1990, so did the needs of the Fire Department. In 1990, two new fire stations were built to better respond to the City's needs. To date, the City of Andover Fire Department serves approximately 33,000 residents and has three fire stations, 40 paid on-call firefighters, managed by a full time Fire Chief, Deputy Chief, and three Fire Technicians. Fire Station Locations Station #I — Main Station & Administration Offices 13875 Crosstown Blvd NW Andover, MN 55304 Station #2 16603 Valley Dr NW Andover, MN 55304 Station #3 15929 Crosstown Blvd NW Andover, MN 55304 The department responds to all hazards utilizing a scheduled duty crew program. In 2023 the Department responded to 2,179 calls for service including fire, EMS, hazmat, rescue, public assist, and other miscellaneous calls. The Department is also responsible for Emergency Management in the City of Andover. In 2019 the City of Andover Fire Department was recognized by the Minnesota State Fire Department Association as Fire Department of the Year. Additional details regarding response model, staffing, capital equipment, etc. may be shared with the selected consultant team after contract execution. Scope of Services / Tasks The following is a general description of the tasks to be required of the consultant. A final scope of services will be negotiated and finalized once a consultant is selected. In preparing a proposal, the 2 consultant is free to modify, revise or otherwise amend the list of tasks to best satisfy the requirements of the plan. 1. Identification of current baseline fire department services, service levels and budgets, including response times, ISO rating, staffing, facilities, major equipment, and any other applicable factors (this should be a minor part of the final report and staff will be capable of providing data). 2. Description of impacts of the key findings and other factors (described in the background section above) will have on each of the baseline services identified in Task 1. 3. An analysis of all calls for service including response times for all priority calls for service and review and recommendations for responses to all current and future calls for service based on the impacts of the factors in the demographics section. 4. Define the expectations of service as identified by our community, our employees, and department mission, vision, and values as well as the City Council's vision and goals. This may include new services not currently provided, and expanded, reduced, joint or eliminated services. Include appropriate items that will meet the proposed standards of cover including response times and effective response force. a. Determine community expectations through community engagement, which could include surveys, focus groups, or open houses to be proposed by the consultant. 5. Recommend the optimal staffing model and leadership structure for the Fire Department including providing proposed organization chart(s). a. Consider city demographics, call volume, call structure, response model, and community expectations in identifying the needs of the department. b. Evaluate how leave time, training commitments and programs impact the department's ability to provide core services. c. Evaluate the value of dual role employees. Define the impact of dual roles on response, scheduling, staffing, budget, training, and job confidence and ability. Provide recommendations on the continuation of dual roles, expansion of dual roles and any changes to the department's dual role implementation now and into the future. d. Establish metrics for future staffing recommendations. e. Evaluate administration support provided by administrative professionals from other departments and if this support should be expanded or reduced in any future staffing models and the financial and facility impact on any changes. f. Provide a detailed analysis of the following staffing models: transitioning to a full-time department; a larger fire district or outsourcing/combining with a neighboring community if mutually beneficial and maintaining the current model or any other staffing model recommended by the consultants. L Analysis of each scenario should include financial costing, potential staffing challenges, potential service impacts, timelines, or projections for change if applicable, facility and equipment needs. Any future cost or staffing differences, if applicable, would have a long-term impact on any changes made by the department. ii. Any challenges or opportunities, not included in those above, that would impact the decision-making process for City Council. iii. Identification of "trigger -events" that could influence the City's decision relative to staffing models (i.e. when X happens, the City should begin transition to X staffing model, etc.). g. For the recommended scenario, provide a detailed cost analysis, staffing analysis, capital and equipment analysis of any proposed changes and the timelines associated with the changes. 6. Conduct an inventory of the current fleet of apparatus, equipment and facilities and make recommendations regarding apparatus, equipment and facilities inventory and staffing. Provide analysis of any differences per each model/scenario. 7. An analysis of other Fire Department related programs such as Emergency Management, Minnesota State Fire Code enforcement, fire prevention education, conducting fire inspections of new and existing buildings, day care and foster care inspections, building and other plan reviews, burning permits and recreational fires, etc. and recommendations for determining efficiency . opportunities, adequate staffing, and performance standards based on current and future service demands. 8. Identification of the barriers to achieving the desired service levels and other potential solutions. 9. Identification of any opportunities to better provide and achieve service goals, if any. 10. Provide recommendations on Fire Department ability to promote an optimal culture, which retains staff and supports the emotional and physical wellbeing of staff. As such, each recommendation should take into consideration how that recommendation might impact culture, retention, and the wellbeing of staff. 11. Provide recommendations on the Fire Department's ability to maintain efficient and effective operations. 12. Presentation of the analysis and recommendations to City Administration, City Council and Department Leadership, and Department, expected to be four (4) separate meetings minimum with a maximum of six (6), if necessary. GuidinE Documents A list of relevant plans and developments are linked below, which may be used as reference documents for preparing a proposal. The City may share more documents with the chosen Consultant team after execution of the contract. A. City of Andover 2040 Comprehensive Plan B. City Council Strategic Plan C. Fire Department Mission & Vision Statement D. Annual Budget Inquiries It shall be the responsibility of the proposer to inquire about any portion of the RFP that is not fully understood or is susceptible to more than one (1) interpretation. Written inquiries are required. Oral communications will not be accepted, except to confirm delivery of a proposal or written correspondence. All questions concerning the RFP must reference the page number, section heading, and paragraph. Questions may be submitted via email using "Fire Department RFP" in the subject line. Proposers needing additional submittal, general requirement, or technical information should contact Jake Griffiths, Associate Planner via email at j.griffiths@andovermn.gov. Do not ask other City personnel questions, as information gathered from other sources may not reflect the City's position or interest and could result in disqualification. All inquiries, questions, or clarifications must be submitted not later than April 30, 2024. Those inquiries, questions, or clarifications submitted after this date will not be answered. All inquiries will be responded to within five (5) business days. Inquiries and the City's response will be provided to all known contractors who acquired an RFP. The City reserves the right to contact contractors individually for the purpose of clarifying proposals. Any addenda to this RFP will be issued in writing. No oral statements, explanations, or commitments shall be provided. Contractors must return Confirmation of Receipt of Addenda with their proposals noting receipt of any addendums that may be issued. Projected Timetable of the RFP Process The following is an anticipated general timeline that will be followed regarding proposal submittal and consultant selection. Once a consultant has been selected, the actual schedule will be refined. RFP Event Date Request for Proposals Issued Aril 3, 2024 Deadline to Submit Written Questions Aril 30, 2024 Latest Addendum Issue Date May 3, 2024 Proposals Due 4:00 .m., May 17, 2024 Evaluation of Proposals May 17 — 24, 2024 Consultant Interviews, if necessary June 4, 2024 Staff to Recommend Consultant Team to City Council June 18, 2024 Contract Execution Anticipated by July 1, 2024 It is expected that upon contract execution, the consultant will begin work immediately in a manner consistent with the final work plan developed in cooperation with and approved by the City of Andover. RFP Submittal Requirements Each consultant shall submit one (1) electronic copy which includes ONLY the Technical Proposal (A -F below) and one (1) electronic copy which includes the Technical Proposal and the Cost Proposal (G below). A. Cover Letter / Statement of Project Understanding and Approach: The cover letter should describe the consultant team's understanding of the project intent and proposed approach to the Fire Department Service Study. Please include: a. A brief description of relevant project experience and skills that demonstrate the consultant team's ability to effectively perform the tasks described in this RFP and deliver high quality deliverables in a timely manner and on budget. b. Business information for contracting purposes, including the business entity which proposes to contract with the City of Andover, its address, and contact person and contact information. B. Consultant / Team Description, Staffing and Capabilities Provide a brief description of the lead firm and any sub -consultants. Provide an organizational chart or similar depicting the staff team assigned to this project and their primary roles. Identify the lead contact for this project and provide related contact information (phone, email). It is expected that the project lead and other primary team members will be actively engaged and accessible throughout the project. Provide brief descriptions of relevant experience of project team members, highlighting past experience where team members (and sub -consultants) worked together. Submit a resume for each project team member that includes: a. Name and title. b. Role on the project and description of primary responsibilities. c. Home office location and contact information. d. List of relevant past projects and/or experience. e. Educational background. f. Professional registrations and/or certifications. C. Work Examples and References Provide at least three (3) but no more than five (5) examples of recent, similar studies on which the primary firm has taken and completed. This should: a. Include a brief description of the scope, budget, and completion date for each example project. b. Demonstrate the consultant's team's ability to produce deliverables, which convey information in a clear, concise, and highly graphic manner. c. Briefly describe how the example project is similar or relevant to the City of Andover project. d. Identify lead staff rom the consultant team who worked on each example project and their roles. e. Provide an example project reference for each project including their name, title, email address, and phone number. D. Approach to the Scope of Service Provide a written narrative based on the understanding of the project goals and objectives, including a detailed explanation of the overall approach to be taken to complete the project and a detailed work plan. The work plan must contain a description of each task to be performed, identify the interrelationships among the tasks, clearly identify major review and decision points, and specify the deliverables and work products for each task. The work plan must address, at a minimum, each of the items outlined in this RFP. E. Project Timeline Provide a project schedule that describes timelines for each major project task described in the scope of work. The City desires the project to be completed in six to eight (6-8) months. F. Final Project Deliverables The consultant team is expected to deliver the final project both electronically and in a printed format. It is expected that draft documents will be shared with the City and stakeholders for review from time to time, and these documents should be shared electronically using the client's preferred file sharing method. a. Printed Material. Three (3) copies of the final report should be provided to the City in the following format: i. Spiral -bound book, with individual sections marked by labeled dividers. ii. Printing to be double -sided (back-to-back) in color. iii. 8.5" x 11" paper except for maps, charts or diagrams that maybe on folded 11"x17" paper. b. Electronic Materials. The documents and graphics should be available in digital formats compatible with the City's software. The final products, as well as all presentation materials (i.e. Power Point presentations, maps, graphics, etc.) used throughout the study, shall become property of the City of Andover, who shall have all-inclusive rights for reproduction and distribution. The material may be provided to the City via a secure file sharing website or via USB Flash Drive. G. Cost Proposal and Approach to Budget The cost proposal must only be included on one of the electronic copies and should include: a. A total, not -to exceed, cost for all services; b. Hourly rates and anticipated hours used for key project personnel; c. Costs and each major projects milestone and tasks listed in the scope of services; d. Anticipated reimbursable expenses, such as additional meetings, document printing, materials, etc. 0 e. A statement describing the consultant team's approach to budgeting to avoid cost overruns and how scope or budget changes will be addressed. f. A statement describing the consultant team's previous budget performance and experience in meeting budgets. Submission of RFP Proposal Each consultant shall submit one (1) electronic copy of the Technical Proposal and one (1) electronic copy with the Technical Proposal and Cost Proposal no later than 4:00 p.m., May 17, 2024, via email to: Jake Griffiths, Associate Planner J.griffiths,andovermn.gov_ It is the sole responsibility of the consultant to have its proposal delivered to the City before the closing deadline. Late proposals will not be considered. Any proposal may be withdrawn or modified prior to the scheduled deadline for submitting proposals. After the submittal deadline, consultants may not modify, withdraw, or cancel their proposals for a minimum of ninety (90) days following that date. The City reserves the right to reject any or all proposals or parts of proposals, to accept part or all of proposals on the basis of considerations other than lowest cost, and to create a project of lesser or greater expense than described in this RFP or the respondent's reply based on the component prices submitted. The City reserves the right to waive irregularities in the proposal content or to request supplemental information from the proposers. The City is not responsible for any costs incurred by the responding vendor in the preparation of the proposal or for any other cost to the vendor associated with responding to the RFP. No reimbursement will be made by the City for any costs incurred prior to a formal notice to proceed should an award of contract result from this solicitation. This RFP does not obligate the City to award a contract or complete any specific project. The City reserves the right to cancel this solicitation or to change its scope if it is considered to be in the best interest of the City. All design drawings, plans, and proposals submitted in response to this RFP will be retained by the City and not returned. RFP Proposal Evaluation Criteria If deemed necessary by the City, City staff may choose a number of firms as finalists depending on the number and quality of proposals received. These finalists may be asked to make a thirty (30) minute formal presentation of their proposal and to respond to oral questions from City staff. Finalist firms must refrain from contact with committee members during the final selection process. Please note that the City may choose to forgo the interview process at their discretion. The proposals will be evaluated using, though not exclusively, the following criteria: 1. Company Capability: Does the firm have stability, experience, expertise, and finances to successfully complete the work? Is the firm located in an area that ensures accessibility and timely meetings/connections between the firm and the project team? Does the proposed project firm have the necessary skills and experience to fulfill the requirements of the project? Have they led similar projects successfully? Are the key team members available and committed to doing the work without being pulled off to another project? Does the proposed firm have a proven and consistent pattern of being responsive and focused on customer service? Does the firm have a history of providing a unique analysis for each of its clients versus a one size fits all approach? 2. Relevant Project Experience: Has the firm worked on projects similar in nature? 3. Project Communications: How does the firm handle various communications including meetings and project schedule to keep the job running smoothly? It is expected that nearly all communications on the project will occur digitally (email) and the firm/team must have a proven history of supporting this expectation. 4. Completeness & Qualify of Proposal: Did the firm submit a complete proposal addressing all of the requirements of this RFP? Is their conflicting or missing information? Is the proposal of a professional quality? I19,16 Rjl�NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2025 Budget Development Guidelines Discussion DATE: March 26, 2024 INTRODUCTION City Administration and Finance are starting to focus on the 2025 Annual Operating Budget Development process and are looking to the City Council to establish the Council's guidelines for the preparation of the 2025 Annual Operating Budget. DISCUSSION The followingare re suggested 2025 Budget Development guidelines (like 2024) for consideration and could be impacted by the Councils discussion: 1) A commitment to a City Tax Capacity Rate to meet the needs of the organization and positioning the City for long-term competitiveness using sustainable revenue sources and operational efficiencies. (attached is summary data from Anoka County regarding the 2024 assessment for pay 2025 property taxes, also see attached Homestead Market Value Exclusion changes for pay 2025 property taxes) 2) A fiscal goal that works toward establishing the General Fund balance for working capital at no less than 45% of planned 2025 General Fund expenditures and the preservation of emergency fund balances (snow emergency, public safety, facility management & information technology) through targeting revenue enhancements or expenditure limitations in the 2024 adopted General Fund budget. 3) A commitment to limit the 2025 debt levy to no more than 25% of the gross tax levy and a commitment to a detailed city debt analysis to take advantage of alternative financing consistent with the City's adopted Debt Policy. 4) A comprehensive review of the condition of capital equipment to ensure that the most cost- effective replacement schedule is followed. Equipment will be replaced based on a cost benefit analysis rather than a year -based replacement schedule. 5) The use of long-term financial models that identify anticipated trends in community growth and financial resources that will help designate appropriate capital resources for future City needs. The financial models will be used in the budget planning process to ensure that key short-term fiscal targets are in line with long-term fiscal projections. 6) Continued commitment to strategic planning targeted toward meeting immediate and long- term operational, staffing, infrastructure and facility needs. 7) A management philosophy that actively supports the funding and implementation of Council policies and goals, and a commitment to being responsive to changing community conditions, concerns, and demands, and to do so in a cost-effective manner. ACTION REQUESTED The Council is requested to review and discuss the proposed Budget Development guidelines, discuss whether they are appropriate for developing the 2025 Annual Operating Budget. Jim submitted, -Median Estimated Market Value — 2024 Assessment -Anoka County EMV's — Assessments 2023 & 2024 -Homestead Market Value Exclusion changes (State of Mn) Median Estimated Market Value 2024 Assessment City/Township Median Value Median Change 00101INWOODTOWNSHIP $ 371,900 0.76% 0100:ANOKA CITY $ 290,400 -1.66% 0200:13ETHEL CITY $ 257,600 -0.08% 0300:ANDOVER CITY $ 399,100 -0.20% 0400:CENTERVILLE CITY $ 360,900 0.98% 0500:COL HEIGHTS CITY $ 270,500 -0.55% 0600:CIRCLE PINES CITY $ 278,900 -2.74% 0700:NOWTHEN CITY $ 456,100 0.53% 0800: FRIDLEY CITY $ 289,600 1.44% 0900:LEXINGTON CITY $ 286,250 -0.87% 1000:COON RAPIDS CITY $ 297,800 2.02% 1200:RAMSEY CITY $ 351,900 0.96% 1300:1-INO LAKES CITY $ 406,300 -0.67% 1400:EAST BETHEL CITY $ 360,750 0.49% 1500:HILLTOP CITY $ 143,350 20.46% 1600:ST FRANCIS CITY $ 307,650 1.05% 1700:HAM LAKE CITY $ 458,100 2.69% 1800:OAK GROVE CITY $ 413,100 0.27% 1900:COLUMBUS CITY $ 436,250 0.80% 6200:13LAINE CITY $ 339,900 0.71% 8700:SPRING LK PK CITY $ 285,200 -0.83% Countywide $ 331,200 0.64% Values above reflect Estimated Market Values which do notfactor in value reduction attributed to Homestead Exclusions Anoka County PROPERTY RECORDS d TAXATION DIVISION Last Updated: 3/13/2024 Anoka County EMV's Asessments 2023 & 2024 0010:LINWOOD TOWNSHIP 2024 EMV 2024 NC 2024 EMV 2023 EMV % Change Less N/C Agricultural $ 35,746,500 $ 461,500 $ 35,285,000 $ 33,657,000 4.84% Apartment/MHP $ 4,163,500 $ - $ 4,163,500 $ 3,712,000 12.16% Commercial/Industrial $ 3,566,900 $ $ 3,566,900 $ 3,406,200 4.72% Personal Property* $ 8,508,400 $ - $ 8,508,400 $ 8,511,100 -0.03% Residential $ 825,235,000 $ 5,808,600 $ 819,426,400 $ 820,122,200 -0.08% Totals $ 877,220,300 $ 6,270,100 $ 870,950,200 $ 869,408,500 0.18% 0100:ANOKA CITY 2024 EMV 2024 NC 2024 EMV 2023 EMV % Change Less N/C Apartment/MHP $ 405,537,700 $ 17,068,000 $ 388,469,700 $ 412,015,600 -5.71% Commercial/Industrial $ 477,015,200 $ 8,448,400 $ 468,566,800 $ 472,706,400 -0.88% Personal Property* $ 15,216,600 $ - $ 15,216,600 $ 15,207,200 0.06% Residential $ 1,494,730,200 $ 7,264,700 $ 1,487,465,500 $ 1,513,781,200 -1.74% Totals $ 2,392,499,700 $ 32,781,100 $ 2,359,718,600 $ 2,413,710,400 -2.24% 0200:8ETHEL CITY 2024 EMV 2024 NC 2024 EMV 2023 EMV % Change Less N/C Agricultural $ 682,700 $ - $ 682,700 $ 657,800 3.79% Apartment/MHP $ 451,300 $ - $ 451,300 $ 425,700 6.01% Commercial/Industrial $ 8,156,800 $ - $ 8,156,800 $ 7,702,200 5.90% Personal Property* $ 1,655,300 $ - $ 1,655,300 $ 1,655,300 0.00% Residential $ 47,351,000 $ 954,700 $ 46,396,300 $ 46,243,300 0.33% Totals $ 58,297,100 $ 954,700 $ 57,342,400 $ 56,684,300 1.16% 0300:ANDOVER CITY 2024 EMV 2024 NC 2024 EMV 2023 EMV % Change Less N/C Agricultural $ 63,288,300 $ 37,600 $ 63,250,700 $ 57,854,300 9.33% Apartment/MHP $ 98,439,400 $ 31,864,300 $ 66,575,100 $ 69,939,100 -4.81% Commercial/Industrial $ 213,525,000 $ 2,669,800 $ 210,855,200 $ 205,246,200 2.73% Personal Property $ 38,538,000 $ - $ 38,538,000 $ 38,535,300 0.01% Residential $ 4,696,168,500 $ 34,780,900 $ 4,661,387,600 $ 4,659,005,400 0.05% Totals $ 5,109,959,200 $ 69,352,600 $ 5,040,606,600 $ 5,030,580,300 0.20% 0400:CENTERVILLE CITY 2024 EMV 2024 NC 2024 EMV 2023 EMV %Change Less N/C Agricultural $ 1,588,300 $ - $ 1,588,300 $ 1,386,400 14.56% Apartment/MHP $ 9,495,500 $ - $ 9,495,500 $ 9,892,400 -4.01% Commercial/Industrial $ 102,349,400 $ 23,760,500 $ 78,588,900 $ 73,537,900 6.87% Personal Property* $ 1,023,300 $ - $ 1,023,300 $ 1,023,300 0.00% Residential $ 590,741,100 $ 2,455,600 $ 588,285,500 $ 572,356,600 2.78% Totals $ 705,197,600 $ 26,216,100 $ 678,981,500 S 658,196,600 3.16% Anoka County PROPERTY RECORDS I TAXATION DIVISION Last Updated: 3/13/2024 0500:COL HEIGHTS CITY 2024 EMV 2024 NC 2024 EMV 2023 EMV % Change less N/C Apartment/MHP $ 312,012,500 $ 4,966,100 $ 307,046,400 $ 351,446,900 -12.63% Commercial/Industrial $ 168,183,900 $ 2,972,500 $ 165,211,400 $ 159,730,800 3.43% Personal Property* $ 13,491,900 $ - $ 13,491,900 $ 13,491,900 0.00% Residential $ 1,796,894,200 $ 2,402,500 $ 1,794,491,700 $ 1,788,856,600 0.32% Totals $ 2,310,348,800 $ 47,527,100 $ 2,262,821,700 $ 2,313,526,200 -2.19% 0600:CIRCLE PINES CITY 2024 EMV 2024 NC 2024 EMV 2023 EMV %Change Less N/C Apartment/MHP $ 32,219,800 $ - $ 32,219,800 $ 34,365,000 -6.24% Commercial/Industrial $ 19,866,500 $ - $ 19,866,500 $ 19,189,000 3.53% Personal Property* $ 607,300 $ - $ 607,300 $ 607,300 0.00% Residential $ 579,655,500 $ 863,700 $ 578,791,800 $ 585,724,000 -1.18% Totals $ 632,349,100 $ 863,700 $ 631,485,400 $ 639,885,300 -1.31% 0700:NONRHEN CITY 2024 EMV 2024 NC 2024 EMV 2023 EMV % Change Less N/C Agricultural $ 151,530,600 $ 95,700 $ 151,434,900 $ 143,734,000 5.36% Commercial/Industrial $ 46,196,500 $ 1,008,100 $ 45,188,400 $ 38,728,000 16.68% Personal Property* $ 16,536,300 $ - $ 16,536,300 $ 16,529,500 0.04% Residential $ 702,293,000 $ 5,178,000 $ 697,115,000 $ 697,698,600 -0.08% Totals $ 916,556,400 $ 6,281,800 $ 910,274,600 $ 896,690,100 1.51% 0800:FRIDLEY CITY 2024 EMV 2024 NC 2024 EMV 2023 EMV % Change Less N/C Apartment/MHP $ 634,038,400 $ 1,961,000 $ 632,077,400 $ 663,594,900 -4.75% Commercial/Industrial $ 1,486,027,200 $ 1,674,600 $ 1,484,352,600 $ 1,309,026,000 13.39% Personal Property* $ 58,839,500 $ - $ 58,839,500 $ 58,824,300 0.03% Residential $ 2,362,859,900 $ 3,676,400 $ 2,359,183,500 $ 2,347,238,900 0.51% Totals $ 4,541,76S,000 $ 7,312,000 $ 4,534,453,000 $ 4,378,684,100 3.56% 0900:LEXINGTON CITY 2024 EMV 2024 NC 2024 EMV 2023 EMV % Change Less N/C Apartment/MHP $ 156,011,300 $ 10,215,000 $ 145,796,300 $ 154,240,300 -5.47% Commercial/Industrial $ 25,334,300 $ 49,700 $ 25,284,600 $ 24,904,400 1.53% Personal Property* $ 428,000 $ - $ 428,000 $ 428,000 0.00% Residential $ 157,417,100 $ 455,800 $ 156,961,300 $ 158,216,700 -0.79% Totals $ 339,190,700 $ 10,720,500 $ 328,470,200 $ 337,789,400 -2.76% 1000:C00N RAPIDS CITY 2024 EMV 2024 NC 2024 EMV 2023 EMV % Change Less N/C Agricultural $ 3,734,300 $ 11,100 $ 3,723,200 $ 3,613,000 3.05% Apartment/MHP $ 773,879,800 $ 20,647,500 $ 753,232,300 $ 792,153,000 -4.91% Commercial/Industrial $ 1,344,453,500 $ 38,147,200 $ 1,306,306,300 $ 1,257,284,000 3.90% Personal Property* $ 62,439,500 $ - $ 62,439,500 $ 62,558,100 -0.19% Residential $ 6,265,289,800 $ 24,459,800 $ 6,240,830,000 $ 6,152,026,500 1.44% Totals $ 8,449,796,900 $ 83,265,600 $ 8,366,531,300 $ 8,267,634,600 1.20% A Anoka County PROPERTY RECORDS& TAXATION DIVISION Last Updated: 3/13/2024 1200:RAMSEY CITY 2024 EMV 2024 NC 2024 EMV 2023 EMV % Change Less N/C Agricultural $ 48,824,400 $ $ 48,824,400 $ 50,930,500 -4.14% Apartment/MHP $ 207,823,200 $ - $ 207,823,200 $ 230,003,700 -9.64% Commercial/Industrial $ 662,897,200 $ 29,729,700 $ 633,167,500 $ 641,845,200 -1.35% Personal Property* $ 36,902,600 $ - $ 36,902,600 $ 36,166,100 2.04% Residential $ 3,603,089,600 $ 53,739,200 $ 3,549,350,400 $ 3,540,443,400 0.25% Totals $ 4,559,537,000 $ 83,468,900 $ 4,476,068,100 $ 4,499,388,900 -0.52% 1300:LINO LAKES CITY 2024 EMV 2024 NC 2024 EMV 2023 EMV % Change Less N/C Agricultural $ 69,169,900 $ 46,800 $ 69,123,100 $ 62,773,300 10.12% Apartment/MHP $ 86,908,200 $ 18,867,100 $ 68,041,100 $ 68,470,500 -0.63% Commercial/Industrial $ 324,511,400 $ 7,690,500 $ 316,820,900 $ 289,695,200 9.36% Personal Property* $ 19,849,800 $ - $ 19,849,800 $ 19,838,800 0.06% Residential $ 3,197,910,700 $ 54,369,900 $ 3,143,540,800 $ 3,172,723,000 -0.92% Totals $ 3,698,350,000 $ 80,974,300 $ 3,617,375,700 $ 3,613,500,800 0.11% 1400:EAST BETHEL CITY 2024 EMV 2024 NC 2024 EMV 2023 EMV % Change Less N/C Agricultural $ 72,893,400 $ 1,209,700 $ 71,683,700 $ 63,958,900 12.08% Apartment/MHP $ 49,213,600 $ 58,400 $ 49,155,200 $ 41,734,700 17.78% Commercial/Industrial $ 128,043,000 $ 10,028,400 $ 118,014,600 $ 110,654,700 6.65% Personal Property* $ 9,927,000 $ - $ 9,927,000 $ 9,927,000 0.00% Residential $ 1,609,835,300 $ 6,688,500 $ 1,603,146,800 $ 1,595,789,900 0.46% Totals $ 1,869,912,300 $ 17,985,000 $ 1,851,927,300 $ 1,822,065,200 1.64% 1500:HILLTOP CITY 2024 EMV 2024 NC 2024 EMV 2023 EMV %Change Less N/C Apartment/MHP $ 19,547,300 $ - $ 19,547,300 $ 18,414,700 6.15% Commercial/Industrial $ 26,330,900 $ - $ 26,330,900 $ 25,648,000 2.66% Personal Property $ 164,500 $ - $ 164,500 $ 164,500 0.00% Residential $ 5,420,100 $ - $ 5,420,100 $ 5,408,900 0.21% Totals $ 51,462,800 $ $ 51,462,800 $ 49,636,100 3.68% 1600:ST FRANCIS CITY 2024 EMV 2024 NC 2024 EMV 2023 EMV % Change Less N/C Agricultural $ 59,902,000 $ 144,000 $ 59,758,000 $ 55,299,500 8.06% Apartment/MHP $ 41,155,100 $ - $ 41,155,100 $ 41,353,300 -0.48% Commercial/Industrial $ 59,146,800 $ 1,414,100 $ 57,732,700 $ 53,159,000 8.60% Personal Property* $ 5,359,100 $ - $ 5,359,100 $ 5,359,100 0.00% Residential $ 830,053,400 $ 7,913,700 $ 822,139,700 $ 820,718,600 0.17% Totals $ 995,616,400 $ 9,471,800 $ 986,144,600 $ 975,889,500 1.05% Anoka County DROVE RTY R (COR 054 TAXATION OIVISION R Last Updated: 3/13/2024 1700:HAM LAKE CITY 2024 EMV 2024 NC 2024 EMV 2023 EMV % Change Less N/C Agricultural $ 64,185,500 $ 154,100 $ 64,031,400 $ 58,972,900 8.58% Apartment/MHP $ 28,389,300 $ 75,000 $ 28,314,300 $ 27,398,300 3.34% Commercial/Industrial $ 294,354,900 $ 6,520,000 $ 287,834,900 $ 266,503,700 8.00% Personal Property* $ 17,565,000 $ - $ 17,565,000 $ 17,539,900 0.14% Residential $ 2,734,903,300 $ 31,662,600 $ 2,703,240,700 $ 2,666,239,900 1.39% Totals $ 3,139,398,000 $ 38,411,700 $ 3,100,986,300 $ 3,036,654,700 2.12% 1800:OAK GROVE CITY 2024 EMV 2024 NC 2024 EMV 2023 EMV % Change Less N/C Agricultural $ 58,381,800 $ - $ 58,381,800 $ 58,971,100 -1.00% Commercial/Industrial $ 45,556,400 $ 893,900 $ 44,662,500 $ 41,426,900 7.81% Personal Property* $ 14,439,200 $ - $ 14,439,200 $ 14,439,200 0.00% Residential $ 1,488,077,900 $ 18,995,100 $ 1,469,082,800 $ 1,459,101,100 0.68% Totals $ 1,606,455,300 $ 19,889,000 $ 1,586,566,300 $ 1,573,938,300 0.80% 1900:COLUMBUS CITY 2024 EMV 2024 NC 2024 EMV 2023 EMV % Change Less N/C Agricultural $ 65,186,000 $ 206,000 $ 64,980,000 $ 65,133,800 -0.24% Commercial/Industrial $ 168,130,300 $ 5,105,200 $ 163,025,100 $ 160,979,200 1.27% Personal Property* $ 5,816,100 $ - $ 5,816,100 $ 5,816,100 0.00% Residential $ 769,225,700 $ 6,204,900 $ 763,020,800 $ 755,551,200 0.99% Totals $ 1,008,358,100 $ 11,516,100 $ 996,842,000 $ 987,480,300 0.95% 6200:BLAINE CITY 2024 EMV 2024 NC 2024 EMV 2023 EMV %Change Less N/C Agricultural $ 15,501,900 $ - $ 15,501,900 $ 15,747,200 -1.56% Apartment/MHP $ 635,992,400 $ 72,697,000 $ 563,295,400 $ 590,808,400 -4.66% Commercial/Industrial $ 1,827,107,800 $ 45,040,400 $ 1,782,067,400 $ 1,726,811,100 3.20% Personal Property* $ 110,155,600 $ - $ 110,155,600 $ 106,287,900 3.64% Residential $ 8,819,589,900 $ 14,838,100 $ 8,804,751,800 $ 8,650,317,400 1.79% Totals $ 11,408,347,600 $ 132,575,500 $ 11,275,772,100 $ 11,089,972,000 1.68% 8700:SPRING LK PK CITY 2024 EMV 2024 NC 2024 EMV 2023 EMV % Change Less N/C Apartment/MHP $ 135,050,700 $ - $ 135,050,700 $ 142,513,800 -5.24% Commercial/Industrial $ 174,279,000 $ 948,200 $ 173,330,800 $ 168,989,600 2.57% Personal Property* $ 1,130,900 $ - $ 1,130,900 $ 1,130,900 0.00% Residential $ 584,504,800 $ 1,232,500 $ 583,272,300 $ 583,712,800 -0.08% Totals $ 894,965,400 $ 2,180,700 $ 892,784,700 $ 896,347,100 -0.40% A Anoka County VRORQRTV RECORDS 9 TAXATION DIVISION R _+ Last Updated: 3/13/2024 02:Anoka County 2024 EMV 2024 NC 2024 EMV 2023 EMV % Change Less N/C Agricultural $ 710,615,600 $ 2,366,500 $ 708,249,100 $ 672,689,700 5.29% Apartment/MHP $ 3,630,326,000 $ 178,419,400 $ 3,451,906,600 $ 3,652,482,300 -5.49% Commercial/Industrial $ 7,605,032,900 $ 186,101,200 $ 7,418,931,700 $ 7,057,173,700 5.13% Personal Property $ 438,593,900 $ 284,800 $ 438,309,100 $ 434,040,800 0.98% Residential $ 43,163,235,000 $ 417,488,200 $ 42,745,746,800 $ 42,589,276,200 0.37% Totals $ 55,547,803,400 $ 784,660,100 $ 54,763,143,300 $ 54,405,662,700 0.66% 'Personal Property includes Locally Assessed & State Assessed Property. State Assessed Proprty Values are not available until July so prior year State Assessed Values are included in the 2024 EMV Numbers above. A Anoka County 11001121T RECORDS i TAXATION DIVISION Last Updated: 3/13/2024 Agricultural % EMV change to existing properties 2024 Assessment Sibley ,, Anoka County AL.RO.ERTY HECOROSd TAXATION DIVISION Last Updated: 3/13/2024 Sherburne +1.6% Amka Wright +5.3 +.17% 1-0.2° Hennepin Ramsey +2.4% l �— Carver +9.5% -2 Scott 4 4 +% z +2.8% Le Sueur 1 Rke � \0 Residential % EMV change to existing properties 2024 Assessment Isanti sherbume +3.64% CNsaw .+2.0% Anoka ri ti +0.4% 4.2% Hennepin Ramsey Washint +0.4% 42.4 Scott (� Dakota +3.7% a -0.1% j +4.9% , Le Suet Rice , Anoka County PROPF PTY RECORDSd iAX ATION OI VISION Last Updated: 3/13/2024 . Multi -family - t % EMV change to existing properties 2024 Assessment �� Isanti +8. % �� Chicago rne \ Sherbu� +10% i Anoka -5.5% Wright +8.96% / -4% Hawwon -5.1% 0.3° Carver +0.9% Scott Dakota Sibley -3% -1.9% Le Sueur +10%Rice Anoka County PROPERTY FECOROSt T.I1TION DIVISION „ 1h " Last Updated: 3/13/2024 _ Commercial % EMV change to existing properties 2024 Assessment A Anoka County _&PROPERTY 21COR01 I lhJATIO" OIVIIION Last Updated: 3/13/2024 Isanti +9.2.5% ChIsago Sherburne Anoka +2.5% "ht +6.97% -T0% L Hennepin Was iVo�n 2.7% +0.2 Carver % Scott Dakota Sibley +6% +4.8% +7.5 Le Sueur Rice Industrial - -y EMV change to existing properties i 2024 Assessment Isand_1, Sheftn* +9.07% a,isago s 0.0% Anoka , w�;9nt +5.8% +5.68% -1.4° �4 ?Hawwon ashingt +3.1/0 +0.$% Carm +6.3/0 Scott Dakota s1bWy +7% +5.1% _._ b. +6.4% Le Sueur Rice Anoka County .RORERTY RECORDS t TAXAT ION DIVIYIOM Last Updated: 3/13/2024 ? _ _ 3/15/24, 11:38 AM revenue.state.mn.us/mndor-pp/17741?type=html MIDEPARTMENT Published on Minnesota Department of Revenue (https://www.revenue.state.mn.us) OF REVENUE Last Updated March 05, 2024 Homestead Market Value Exclusion The Market Value Exclusion reduces the taxable market value for property classified as homestead. By decreasing the taxable market value, net property taxes are also decreased. For more information about homestead, see Homestead Classification. Note: For taxes payable in 2024 the maximum exclusion amount is $30,400 for properties valued at $76,000, with no exclusion for properties valued over $413,800. For taxes payable in 2025 the maximum exclusion amount was increased to $38,000 for properties valued at $95,000, with no exclusion for properties valued over $517,200. Manufactured homes may be eligible for the larger exclusion for taxes payable in 2024. How the Exclusion Works The exclusion reduces the taxable market value of qualifying homestead properties. By decreasing the taxable market value, net property taxes are also decreased. How the Exclusion is Calculated for Taxes Payable in 2024 For homesteads valued at $76,000 or less, the exclusion is 40% of the market value, creating a maximum exclusion of $30,400. The exclusion is reduced as property values increase, and phases out for homesteads valued at $413,800 or more. Properties that are partial homesteads (for example, when only one of two owners lives there) will have a reduced exclusion. How the Exclusion is Calculated for Taxes Payable in 2025 and Beyond For taxes payable in 2025: For homesteads valued at $95,000 or less, the exclusion is 40% of the market value, creating a maximum exclusion of $38,000. The exclusion is reduced as property values increase and phases out for homesteads valued at $517,200 or more. Properties that are partial homesteads (for example, when only one of two owners lives there) will have a reduced exclusion. https://www.revenue.state.mn.us/mndor-pp/17741?type=html 1/2 3/15/24, 11:38 AM revenue.state.mn.us/mridor-pp/1 7741 ?type=html Examples Example 1: A residential homestead with an estimated market value of $280,000 Since this property has a value over $95,000 we need to determine the amount of value over $95,000. Next, we multiply that amount by 9% to determine the reduction from the maximum of $38,000. This example has an exclusion amount of $21,350. Homestead Market Value Exclusion Calculation: 1. Initial/Maximum Exclusion: $95,000 x 40% = $38,000 2. Value over $95,000: $280,000 - $95,000 = $185,000 3. Benefit Reduction Amount: $185,000 x 9% = $16,650 4. Final Exclusion Amount: $38,000 - $16,650 = $21,350 5. Taxable Market Value: $280,000 - $21,350 = $258,650 As you can see, this reduces the propertys taxable value from $280,000 to $258,650. Example 2: Residential homestead with an estimated market value of $350,000. The value of the property has increased therefore the exclusion amount for this property will be reduced. Since this property has a value over $95,000, we need to determine the amount of value over $95,000. Next, we multiply that amount by 9% to determine the reduction from the maximum of $38,000. This example has an exclusion amount of $15,050. Homestead Market Value Exclusion Calculation 1. Initial/Maximum Exclusion: $95,000 x 40% = $38,000 2. Value over $95,000: $350,000 - $95,000 = $255,000 3. Benefit Reduction Amount: $255,000 x 9% = $22,950 4. Final Exclusion Amount: $38,000 - $22,950 = $15,050 5. Taxable Market Value: $350,000 - $15,050 = $334,950 As you can see, this reduces the property's taxable value from $350,000 to $334,950. https://www.revenue.state.mn.us/mndor-pp/17741?type=html 2/2 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator 2023 Charitable Gambling Review/Discussion March 26, 2024 0 INTRODUCTION Currently the City has two organizations conducting charitable gambling within the City. City Administration would like to review summary and organization specific reports with the City Council to provide a transparency charitable gambling and to determine if the current City efforts towards regulating lawful gabling in the City of Andover are sufficient. DISCUSSION All qualified organizations operating gambling in the city are required to keep monthly financial records and provide such records to the City Clerk (per City Code 5-3-7D). Upon the receipt of the records from participating organizations, the City of Andover completes a review as follows: 1. Reviews the reports, proofs the reports and determines the City of Andover's City Code applicability (per City Code 5-3 Gambling). 2. Expenditures are reviewed to determine compliance with State Statute and City Code - in particular, spending in the defined trade area (per City Code 5-3-7A). 3. Computes and verifies the gaming tax (per City Code 5-3-7C). 4. Prepares and updates the City files to determine levels of review and oversight necessary of the participating organizations relative number of facilities, volume by facility, and volume by organization. Much of the Andover review process produces no reports, although it does take time and follow up with our gambling organizations. The City does provide the trade area summary report with our annual LG500 report to the State of Minnesota Gambling Control Board. For the year 2023, the City collected $4,412.91 in Local Gambling Tax (per City Code 5-3-7C), for $29.97 million in total gambling sales. The City of Andover imposes a very low percentage local gambling tax of one-tenth percent (0.1%), the intend of the tax is to cover costs directly related toward regulating lawful gambling. Also, for the year 2023, the City collected $97,576.72 in Contribution of Net Profits set at ten percent (10%) for $1,030,215.67 in total net profits for participating organizations (per City Code 5-3-7B). According to State Statute, all City expenditures from this funding must be for police, fire and other emergency or public safety-related services, equipment, and training, or qualifying public service organizations. Please note that contribution and tax payments are one month lag and the State reporting is done on a cash basis. ACTION REQUESTED The Council is requested to review the attached Charitable Gambling Reports, receive a brief presentation from staff and discuss if the current City efforts towards regulating lawful gambling in the City of Andover are sufficient. a - Charitable Gambling Comparison (2014-2023) - AHYHA Charitable Gambling Comparison (2014-2023) - AHYHA Charitable Gambling Analysis/Contributions/Tax (2023) - Andover Football Charitable Gambling Comparison (2014-2023) - Andover Football Charitable Gambling Analysis/Contributions/Tax (2023) - 10% Contribution By Organization (2023) - 0.1% Regulatory Tax by Organization (2023) - Andover City Code 5-3 Gambling CITY OF ANDOVER Charitable Gambling Comparison 2014 thru 2023 Description 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Income Interest Income $ 50.01 Bingo 337,330.00 $ 8.74 $ 24.30 $ 335.44 $ 1,088.03 $ 1,795.94 $ 1,965.72 $ 2,361.53 $ 3,833.05 $ 18,732.65 486,212.00 718,389.00 797,092.00 816,940.00 891,153.00 537,051.50 1,172,478.75 1,298,621.25 1,191,109.00 Tip Boards 4,350.001 4,800.00 88,710.00 600.00 77,220.00 1,350.00 23,305.00 26,010.00 17,340.00 21,252.00 26,874.00 37,410.00 Paddletickets 72,330.00 74,790.00 64,980.00 59,520.00 31,410.00 45,000.00 54,300.00 42,390.00 Pulltab Sales - Gross 6,909,153.00 7,779,486.00 9,707,759.00 10,845,465.00 13,460,967.50 18,813,087.00 14,547,101.50 25,906,493.25 29,233,038.75 28,677,731.00 Total Income 7,323,213.01 8,359,216.74 10,503,992.30 11,719,032.44 14,367,280.53 19,791,565.94 15,134,868.72 27,147,585.53 30,616,667.05 29,967,372.65 Cost of Sales Bingo Prizes 283,432.00 403,574.00 574,916.00 603,060.00 606,957.00 591,813.30 405,584.15 879,779.30 1,014,937.29 955,477.60 Tip Board Prizes 2,900.00 3,200.00 400.00 900.00 19,350.00 23,870.00 13,700.00 17,300.00 21,625.00 29,875.00 Paddle6cket Prizes 48,220.00 58,620.00 51,480.00 49,880.00 43,420.00 39,660.00 20,940.00 30,000.00 36,200.00 28,230.00 Pulltab Prizes 5,726,618.00 6,520,518.00 8,125,930.00 9,030,088.00 11,311,465.55 15,889,322.90 12,307,543.20 22,033,057.00 24,965,507.90 24,507,397.95 Total Cost of Sales 6,061,170.00 6,985,912.00 8,752,726.00 9,683,928.00 11,981,192.55 16,544,666.20 12,747,767.35 22,960,136.30 26,038,270.19 25,520,980.55 Net Receipts 1,262,043.01 1,373,304.74 1,751,266.30 2,035,104.44 2,386,087.98 3,246,899.74 2,387,101.37 4,187,449.23 4,578,396.86 4,446,392.10 Allowable Operating Expenses 555,003.29 557,970.76 680,798.66 722,567.42 854,156.64 1,237,517.19 1,099,634.64 1,392,647.48 1,826,682.08 1,906,674.14 Net Operating Income Before Taxes 707,039.72 815,333.98 1,070,467.64 1,312,537.02 1,531,931.34 2,009,382.55 1,287,466.73 2,794,801.75 2,751,714.78 2,539,717.96 542,076.27 Other Expenses: 1,606,766.08 Taxes & Regulatory Fees 389,218.13 377,757.08 624,595.00 748,112.83 1,099,801.23 922,990.77 1,318,644.81 1,509,502.29 $ 437,576.90 $ 528,391.37 $ 687,942.02 $ 909,581.32 Net Profit before Contributions $ 317,821.59 $ 783,818.51 $ 364,475.96 $ 1,476,156.94 $ 1,144,948.70 $ 1,030,215.67 10% Contribution Paid $ 32,046.64 52,839.15 $ 69,406.79 $ 78,381.63 $ 90,958.17 $ 147,615.67 $ 44,074.96$ $ 69,571.00 $ 114,510.84 $ 103,021.61 CITY OF ANDOVER AHYHA - Charitable Gambling Description 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Income Interest Income $ 14.01 Bingo - $ 24.30 $ 36.22 $ 22.11 127,829.25 $ 65.88 185,518.00 $ 8.74 $ 59.56 $ 58.67 $ 23.74 $ 419.86 - - - - 12,222.00 37,135.50 108,275.75 Tipboards - - - - 14,920.00 15,110.00 9,870.00 8,200.00 15,030.00 18,820.00 Paddletickets 16,110.00 26,100.00 28,560.00 32,850.00 30,390.00 31,830.00 17,490.00 23,610.00 26,400.00 18,480.00 Pulltab Sales - Gross 2,515,281.00 4,470,900.00 7,110,389.00 7,271,481.00 8,105,780.25 11,512,046.00 9,115,662.25 15,904,618.25 18,015,109.00 18,318,430.00 Total Income 2,531,405.01 4,497,008.74 7,138,973.30 7,304,367.22 8,151,149.81 11,571,266.67 9,180,181.49 16,045,123.86 18,184,390.36 18,541,313.88 - 17,380.00 Cost of Sales Bingo Prizes - Tipboard Prizes - - - 10,388.70 29,140.15 92,034.30 108,654.79 $ 157,690.24 - - 12,400.00 14,620.00 8,525.00 6,625.00 12,500.00 14,750.00 Paddleticket Prizes 10,740.00 19,040.00 21,920.00 20,360.00 21,200.00 11,660.00 15,740.00 17,600.00 12,320.00 Pulltab Prizes 2,128,727.00 3,801,993.00 6,006,621.00 6,061,595.00 6,796,308.55 9,732,291.40 7,743,884.95 13,618,708.25 15,491,562.90 15,753,810.70 Total Cost of Sales 2,139,467.00 3,819,373.00 6,025,661.00 6,083,515.00 6,829,068.55 9,778,500.10 7,793,210.10 13,733,107.55 15,630,317.69 15,938,570.94 Net Receipts 391,938.01 677,635.74 1,113,312.30 1,220,852.22 1,322,081.26 1,792,766.57 1,386,971.39 2,312,016.31 2,554,072.67 2,602,742.94 Allowable Operating Expenses 166,394.29 225,212.34 366,570.56 365,023.68 419,012.84 679,276.94 621,979.87 747,971.94 1,021,902.78 1,103,103.49 Net Operating Income Before Taxes 225,543.72 452,423.40 746,741.74 855,828.54 903,068.42 1,113,489.63 764,991.52 1,564,044.37 1,532,169.89 1,499,639.45 Other Expenses: 196,179.83 386,039.47 416,600.76 447,755.22 632,494.49 548,241.38 757,324.87 911,154.79 895,048.46 Taxes & Regulatory Fees 124,238.13 $ 256,243.57 $ 360,702.27 $ 806,719.50 $ 621,015.10 $ 604,590.99 Net Profit before Contributions $ 101,305.59 $ 439,227.78 $ 455,313.20 $ 480,995.14 $ 216,750.14 10% Contribution Paid $ 10,395.04 $ 25,628.35 $ 36,070.24 $ 43,922.79 $ 45,531.32 $ 48,099.55 $ 40,049.49 $ 80,671.93 $ 62,117.48 $ 60,459.14 CITY OF ANDOVER Andover Hockey Association Charitable Gambling Contributions As of December 31, 2023 Description January February March April a May June Subtotal July August I September October November December Total AHS Girls Booster Club 20,000.00 20,000.00 AHS Senior Scholarships 21,250.00 21,250.00 21,250.00 AHS Senior Party 2,500.00 2,500.0.0 2,500.00 AHYHA - 100,000.00 100,000.00 Andover Boys Soccer Boosters - — 2,500.00 2,500.00 Andover Center Ice Club - 20,000.00 20,000.00 Andover Community Center 40,232.50 450,000.00 490,232.50 490,232.50 Andover Girls Trvl Basketball 2,500.00 2,500.00 2,500.00 Andover Leo Club 500.00 500.00 500.00 Anoka Hennepin Educ Foundation 750.00 750.00 750.00 City of Andover .1 % tax 223.45 175.97 199.53 240.63 232.01 219.23 1,290.82 199.92 223.58 211.08 247.03 206.77 190.21 2,569.41 City of Andover 10% contribution 4,710.53 3,590.48 3,745.03 8,612.84 4,615.64 3,309.57 28,584.09 2,682.86 7,090.79 5,940.76 8,278.42 1,835.44 2,387.39 56,799.75 City of East Bethel - local fund 2,655.56 971.99 657.36 3,303.28 8,981.45 7,594.79 24,164.43 1,352.60 1,553.33 2,635.57 1,421.98 3,478.06 1,677.94 36,283.91 MN Dept of Revenue 108,329.10 99,130.07 98,434.09 121,446.10 117,409.39 108,444.09 653,192.84 99,876.11 73,743.44 99,178.15 110,610.36 102,299.28 93,832.13 1,232,732.31 National Sports Center 21,390.00 7,360.00 28,750.00 11,806.66 40,556.66 Project New Hope of MN - 500.00 500.00 State of MN 1,050.00 1,050.00 1,050.00 Youth First 2,500.00 2,500.00 2,500.00 Total Contributions $ 139,808.64 $ 108,668.51 $ 150,628.51 $ 607,352.85 $ 131,238.49 S 119,567.68 $ 1,257,264.68 $ 104,611.49 $ 96,917.80 $ 207,965.56 $ 120,557.79 $ 147,819.55 $ 98,087.67 $ 2,033 224.54 Net Profit After Contributions $ (104,386.96) $$ 7 $ 6( 4,500.16 $(561,196.45) $ (98142.8 $ (92,739.12) $ (992,183.65)1 $_L33,703.69) $ (37,510.15) $ (125,181.43) $ (102,203.45) $ (123,945.71) $ 13,905.47 $ (1,428,633.55) I of] Hockey 231Contrlbutions CITY OF ANDOVER Andover Football - Charitable Gambling Description 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Income Interest Income $ 36.00 $ - $ - $ 299.22 $ 1,028.47 $ 1,737.27 $ 1,941.98 $ 1,941.67 $ 3,810.94 $ 18,666.77 Bingo 337,330.00 486,212.00 718,389.00 797,092.00 816,940.00 878,931.00 499,916.00 1,064,203.00 1,170,792.00 1,005,591.00 Tip Boards 4,350.00 4,800.00 62,610.00 3,308,586.00 600.00 1,350.00 8,385.00 10,900.00 7,470.00 13,052.00 11,844.00 18,590.00 Paddletickets 56,220.00 48,660.00 41,940.00 34,590.00 27,690.00 13,920.00 21,390.00 27,900.00 23,910.00 Pulltab Sales - Gross 4,393,872.00 2,597,370.00 3,573,984.00 5,355,187.25 7,301,041.00 5,431,439.25 10,001,875.00 11,217,929.75 10,359,301.00 Total Income 4,791,808.00 3,862,208.00 3,365,019.00 4,414,665.22 6,216,130.72 8,220,299.27 5,954,687.23 11,102,461.67 12,432,276.69 11,426,058.77 Cost of Sales 403,574.00 574,916.00 603,060.00 606,957.00 581,424.60 376,444.00 $ 787,745.00 $ 906,282.50 $ 797,787.36 Bingo Prizes 283,432.00 Tip Board Prizes 2,900.00 3,200.00 400.00 900.00 6,950.00 9,250.00 5,175.00 10,675.00 9,125.00 15,125.00 Paddleticket Prizes 37,480.00 41,240.00 32,440.00 27,960.00 23,060.00 18,460.00 9,280.00 14,260.00 18,600.00 15,910.00 Pulltab Prizes 3,597,891.00 2,718,525.00 2,119,309.00 2,968,493.00 4,515,157.00 6,157,031.50 4,563,658.25 8,414,348.75 9,473,945.00 8,753,587.25 Total Cost of Sales 3,921,703.00 3,166,539.00 2,727,065.00 3,600,413.00 5,152,124.00 6,766,166.10 4,954,557.25 9,227,028.75 10,407,952.50 9,582,409.61 Net Receipts 870,105.00 695,669.00 637,954.00 814,252.22 1,064,006.72 1,454,133.17 1,000,129.98 1,875,432.92 2,024,324.19 1,843,649.16 Allowable Operating Expenses 388,609.00 332,758.42 314,228.10 357,543.74 435,143.80 558,240.25 477,654.77 644,675.54 804,779.30 803,570.65 Net Operating Income Before Taxes 481,496.00 362,910.58 323,725.90 456,708.48 628,862.92 895,892.92 522,475.21 1,230,757.38 1,219,544.89 1,040,078.51 Other Expenses: Taxes & Regulatory Fees 264,980.00 181,577.25 156,036.80 207,994.24 300,357.61 467,306.74 374,749.39 561,319.94 695,611.29 614,453.83 Net Profit before Contributions $ 216,516.00 $ 181,333.33 $ 167,689.10 $ 248,714.24 $ 328,505.31 $ 428,586.18 $ 147,725.82 $ 669,437.44 $ 523,933.60 $ 425,624.68 10% Contribution Paid $ 21,651.60 $ 18,446.61 $ 16,768.91 $ 25,484.00 $ 32,850.31 $ 42,858.62 $ 29,521.51 $ 66,943.74 $ 52,393.36 $ 42,562.47 CITY OF ANDOVER Andover HS Football Association Charitable Gambling Contributions As of December 31, 2023 Description January February March April May June Subtotal July August September Octobera, November December Total AHYHA Alyssa Lane Andover Athletic Assoc. Andover Band Booster Andover Boya Soccer Booster 1,000.00 1,000.00 - - - 1,000.00 5,0_0_0.00 3,000.00 I 1,000.00 2,500.00 1,000.00 2,500.00 - 5,000.00 3,000.00 Andover Boys Trvl B -Ball - 1,200.00 1,200.00 Andover Comm Scholarship 22,500.00 22,500.00 22,500.00 Andover End Zone Club 65,000.00 65,000.00 20,000.00 85,000.00 Andover Football Assoc. 80,000.00 80,000.00 60,000.00 140,000.00 Andover High School 6,000.00 500.00 17,000.00 23,500.00 900.00 4,000.00 28,400.00 Andover HOSA 2,000.00 2,000.00 2,000.00 Andover HS Alpine Ski - 5,000.00 5,000.00 Andover HS Bo Volle all 3,500.00 3,500.00 3,500.00 Andover HS Drama - 2,500.00 2,500.00 Andover HS Girls Golf 2,000.00 2,000.00 2,000.00 Andover HS Girls Soccer 4,000.00 4,000.00 4,000.00 Andover HS Mustang Booster - 1,500.00 1,500.00 Andover Senior Party 7,500.00 7,500.00 7,500.00 Bikes 4 Kids _ 500.00 City of Andover 10,000.00 10,000.00 _500.00 10,000.00 City of Andover .1 % tax 172.85 160.66 142.37 179.98 173.56 153.09 982.51 125.39 139.04 122.84 147.98 168.30 157.45 1,843.51 City of Andover 10% contribution 4,966.81 2,787.55 2,271.34 6,046.53 4,206.16 2,317.27 22,595.66 188.69 2,671.30 3,441.63 3,025.02 5,049.87 3,804.79 40,776.96 City of Mounds View- 10% Con 84.49 360.86 2,326.73 1,881.38 1,881.38 City of Oak Grove Local Tax 51.54 51.87 49.58 65.83 56.38 58.59 333.79 50.12 59.69 52.29 42.80 42.98 36.80 618.47 City_cfOak Grove 10%Contr 1,098.00 505.95 1,155.57 2,164.05 1,02.6.25 1,12_3.41 7,073.23 589.73 1,863.11 1,246.18 573.75 1,094.71 427.68 12,868.39 Fridley Youth Sports 5,000.00 5,000.00 5,000.00 Health Occupation Students 1,000.00 1,000.00 1,000.00 Irondale Basketball Assoc. 1,200.00 1,200.00 1,200.00 Irondale Youth Football Assoc. 5,000.00 5,000.00 5,000.00 Jacket Backers 100.00 100.00 100.00 MN Dept of Revenue 88,773.00 81,856.00 78,163.00 96,794.00 90,063.00 82,696.00 518,345.00 67,263.00 38,859.00 63,421.00 68,703.00 76,266.00 67,923.00 900,780.00 Mounds View School District 5,000.00 5,000.00 5,000.00 Mounds View Youth Football 5,000.00 5,000.00 5,000.00 Oak View Middle School 2,000.00 2,000.00 2,000.00 RAFT 2,000.00 2,000.00 1,500.00 3,500.00 Rapids Archery Club - 900.00 900.00 Rum River Assoc of Families 10,000.00 10,000.00 10,000.00 Rum River Elementary 1,000.00 1,000.00 1,000.00 State of MN 1,200.00 1,200.00 Youth First 2,000.00 2,000.00 IRS Refund 24,573.00 24,573.00 Tax Credit/ Refund for Unsold Tickets - - Total Contributions ss $ 203,646.69 $ 163,862.03 $ 120,242.72 $ 127,250.39 $ 103,198.62 $ 87,548.36 $ 805,748.81 $ 49,643.93 $ 47,792.14 $ 70,283.94 $ 76,792.55 $ 95,321.86 $ 154,849.72 $ 1,300,432.95 Net Profit After Contributions $ (175,771.22) $_ (141,148.61) $ (59,777.40) $ (85,188.79) $ (80,025.89) $ (85,661.51) $ (627,573A2) $ (22,930.89) $ (24,814.28) $ (28,595.39) $ 2( 6,293.87 $ (57,273.92) $ (87,326.50) $ (874,808.27) 1 of 1 Football 231Contributions 10% Contribution by Organization City of Andover 2023 Organization Date Amount Andover High School Football Assoc. 1/26/2023 4,966.81 Andover Huskies Youth Hockey Assoc. 1/30/2023 4,726.49 Andover High School Football Assoc. 10/30/2023 3,025.02 Andover Huskies Youth Hockey Assoc. 10/30/2023 8,278.42 Andover High School Football Assoc. 11/30/2023 5,049.87 Andover Huskies Youth Hockey Assoc. 11/30/2023 1,835.44 Andover High School Football Assoc. 12/29/2023 3,804.79 Andover Huskies Youth Hockey Assoc. 12/29/2023 2,387.39 Andover High School Football Assoc. 6/29/2023 2,317.27 Andover Huskies Youth Hockey Assoc. 6/29/2023 3,309.57 Andover High School Football Assoc. 4/26/2023 6,046.53 Andover Huskies Youth Hockey Assoc. 4/26/2023 8,612.84 Andover High School Football Assoc. 7/27/2023 188.69 Andover Huskies Youth Hockey Assoc. 7/27/2023 2,682.86 Andover High School Football Assoc. 8/31/2023 2,671.30 Andover Huskies Youth Hockey Assoc. 8/31/2023 7,090.79 Andover High School Football Assoc. 2/28/2023 2,787.55 Andover Huskies Youth Hockey Assoc. 2/28/2023 3,574.53 Andover High School Football Assoc. 3/31/2023 2,271.34 Andover Huskies Youth Hockey Assoc. 3/31/2023 3,745.03 Andover High School Football Assoc. 9/29/2023 3,441.63 Andover Huskies Youth Hockey Assoc. 9/29/2023 5,940.76 Andover High School Football Assoc. 5/31/2023 4,206.16 Andover Huskies Youth Hockey Assoc. 5/31/2023 4,615.64 97,576.72 Summary Andover Football Total Contribution 40,776.96 AHYHA Total Contribution 56,799.76 97,576.72 0.1% Regulatory Tax by Organization City of Andover 2023 Organization Date Amount Andover High School Football Assoc. 1/26/2023 172.85 Andover Huskies Youth Hockey Assoc. 1/30/2023 207.49 Andover High School Football Assoc. 10/30/2023 147.98 Andover Huskies Youth Hockey Assoc. 10/30/2023 247.03 Andover High School Football Assoc. 11/30/2023 168.30 Andover Huskies Youth Hockey Assoc. 11/30/2023 206.77 Andover High School Football Assoc. 12/29/2023 157.45 Andover Huskies Youth Hockey Assoc. 12/29/2023 190.21 Andover High School Football Assoc. 6/29/2023 153.09 Andover Huskies Youth Hockey Assoc. 6/29/2023 219.23 Andover High School Football Assoc. 4/26/2023 179.98 Andover Huskies Youth Hockey Assoc. 4/26/2023 240.63 Andover High School Football Assoc. 7/27/2023 125.39 Andover Huskies Youth Hockey Assoc. 7/27/2023 199.92 Andover High School Football Assoc. 8/31/2023 139.04 Andover Huskies Youth Hockey Assoc. 8/31/2023 223.58 Andover High School Football Assoc. 2/28/2023 160.66 Andover Huskies Youth Hockey Assoc. 2/28/2023 191.92 Andover High School Football Assoc. 3/31/2023 142.37 Andover Huskies Youth Hockey Assoc. 3/31/2023 199.53 Andover High School Football Assoc. 9/29/2023 122.84 Andover Huskies Youth Hockey Assoc. 9/29/2023 211.08 Andover High School Football Assoc. 5/31/2023 173.56 Andover Huskies Youth Hockey Assoc. 5/31/2023 232.01 4,412.91 Summary Andover Football Total Tax Paid 1,843.51 AHYHA Total Tax Paid 2,569.40 4,412.91 CHAPTER 3 GAMBLING SECTION: 5-3-1: Purpose 5-3-2: Definitions 5-3-3: Licensing Requirements 5-3-4: Premises Permit 5-3-5: Approved Organizations 5-3-6: Management 5-3-7: Expenditures, Profits And Taxes 5-3-8: Background Information 5-3-9: Violation; Penalties 5-3-1: PURPOSE: The purpose of this chapter is to closely regulate and control the conduct of gambling and to ensure that profits derived from gambling activities in the city provide, to the extent authorized by law, direct benefits for the citizens of Andover. (Amended Ord. 258, 5-4-1999) 5-3-2: DEFINITIONS: For the purposes of this chapter, the following words and terms will have the meanings given them: BOARD: The State Gambling Control Board. LAWFUL GAMBLING: The operation of gambling activities by an organization eligible for a license from the Board to conduct such activities. NET PROFITS, LAWFUL PURPOSE, AND ALLOWABLE EXPENSE: Will have the meanings provided in Minnesota Statutes Section 349.12, as may be amended from time to time. PREMISES PERMIT: A resolution adopted by the City Council authorizing the named organization to operate lawful gambling activities at a specified location in the city. TRADE AREA: The cities of Andover, Anoka, Coon Rapids, Ramsey, Oak Grove, and Ham Lake. (Amended Ord. 258, 5-4- 1999) 5-3-3: LICENSING REQUIREMENTS: A. State License Required: Except as specifically exempted by this chapter, no organization may operate lawful gambling activities in the city without a license issued by the Board. B. Disapproval Of License: Nothing contained in this chapter shall be deemed to limit the City Council's authority to disapprove a license for lawful gambling. C. Limitation Of Gambling Licenses: No organization shall be permitted to conduct gambling in more than three (3) establishments within the city. Only one organization shall be permitted to operate or sell lawful gambling devices at an owned or leased establishment. (Amended Ord. 258, 5-4- 1999) 5-3-4: PREMISES PERMIT: A. Qualification For Permit; Compliance With Provisions: No organization may obtain a new or renewal premises permit, or maintain a premises permit, unless the organization and location of the lawful gambling activities remain in full compliance with the provisions of this chapter and all state laws related to lawful gambling as those laws may be amended from time to time. B. Application For Permit: Application for a new or renewal premises permit must be made to the City Clerk on forms provided by the city. C. Number Of Permits Per Location: Only one premises permit may be issued to any particular location in the city. D. Revocation Of Permit: The City Council may by resolution revoke the premises permit of any organization that does not comply with the requirements of this chapter or state gambling laws as those laws may be amended and revised from time to time. Prior to adopting a revocation resolution, the organization will be given at least ten (10) days' notice of the time, date, and place of the revocation hearing. At the hearing, the organization may appear with or without counsel and submit evidence on its behalf. A resolution revoking a premises permit must include the basis for that action. A certified copy of the resolution will be forwarded to the Board. (Amended Ord. 258, 5-4-1999) 5-3-5: APPROVED ORGANIZATIONS: A. In order to be eligible for a premises permit, an organization must meet each of the following requirements: 1. The organization has at least fifteen (15) members that are residents of the city. Such organization must conduct regular meetings at least monthly, and each person must attend not less than fifty percent (50%) of all regularly scheduled meetings and pay dues annually in order to be considered a member of such organization for qualification under this chapter. 2. The physical site for the organization headquarters or the registered business office of the organization is located within the city and has been located within the city for at least two (2) years immediately preceding the application for a license. 3. The physical site where the organization regularly holds its meetings and conducts its activities, other than lawful gambling and fundraising, is in the city and has been located within the city for at least two (2) years immediately preceding application for a license. 4. Meet all the qualifications for a lawful gambling license issued by the Board. 5. The paddle wheel game is prohibited except for meat raffles, and no premises permit shall be issued to any organization to conduct the paddle wheel game except for meat raffles. (Amend. 10/18/05, Ord. 315) 6. The maximum rent allowed in leases to charitable organizations must be in compliance with what is set forth in State Statute. No other services or expenses provided or contracted by the lessor may be paid by the organization, including but not limited to trash removal, janitorial and cleaning services, snow removal, lawn services, electricity, heat, security, security monitoring, storage, other utilities or services, and in the case of bar operations, cash shortages. Any other expenditures made by an organization that are related to a leased premises must be approved by the Director of the Gambling Control Board. Rent payments may not be made to an individual. (Ord. 313, 9/06/05) B. Any organization, which meets the conditions set forth above shall certify in writing on its application which conditions are being met. (Amended Ord. 258, 5-4-1999) 5-3-6: MANAGEMENT: All gambling operations must be managed by a bona fide member of the licensed organization. (Amended Ord. 258, 5-4-1999) 5-3-7: EXPENDITURES, PROFITS AND TAXES: A. Expenditures For Lawful Purposes: 1. During any year that an eligible organization is licensed to conduct gambling events, not less than ninety percent (90%) of its lawful purpose expenditures will be for lawful purposes conducted or located within the city trade area. A semi-annual report of the expenditures for lawful purposes within the trade area shall be provided to the City Clerk on or before July 2 and February 2 of each year after the date of the adoption of this chapter. 2. Not less than ten percent (10%) per year of the amounts specified herein must be expended for lawful purposes within the city. B. Contribution Of Net Profits: During any year that an eligible organization is licensed to conduct gambling events, such organization shall contribute ten percent (10%) of the net profits derived from lawful gambling to a fund administered and regulated by the city, without cost to such fund, for disbursements by the city of the receipts for lawful purposes. C. Gambling Tax: Pursuant to Minnesota Statutes Section 349.213, a gambling tax is hereby imposed of one-tenth percent (0.1 %) of the gross receipts of each licensed organization from all lawful gambling less prizes actually paid out by the organization. Such tax shall be imposed and commenced to accrue as of September 1, 1991, and shall be payable at the office of the City Clerk on October 2, 1991 and on or before July 2 and February 2 of each year thereafter. D. Records And Reports: All qualified organizations operating gambling devices in the city shall keep monthly financial records of same and provide such records to the City Clerk commencing September 2, 991, and on or before July 2 and February 2 of each year thereafter. (Amended Ord. 258, 5-4-1999; amd. 2003 Code) 5-3-8: BACKGROUND INFORMATION: A copy of all applications and reports required by and submitted to the Minnesota Charitable Gambling Control Board shall also be submitted to the City Clerk within seven (7) days after they are submitted to said Board. (Amended Ord. 258, 5-4-1999) 5-3-9: VIOLATION; PENALTIES: Any person violating any of the provisions of this chapter shall be guilty of a misdemeanor and subject to all penalties provided under state law. (Amended Ord. 258, 54-1999)