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Home My WebLink AboutCC July 7, 1998 / CITY of ANDOVER '1685 CROSSTOWN BOULEVARD NW, . ANDOVER. MINNESOTA 55304 . (612) 755-5100 Regular City Council Meeting - Tuesday, July 7, 1998 Call to Order - Following the EDA meeting scheduled at 7:00 PM Resident Forum Agenda Approval Approval of Minutes agenda Bookmark Name minutes Discussion Items l. Anoka County Chamber of Commerce ProclamationAndover Sno-Dragons Snowmobile Club snoclub 2. Lot SplitlVariance/697 - 141st Lane NW/Ellis/Scheneman Isv141st 3. Public Hearing/Vacation of Easement/697 - 141st Lane NW/Ellis/Scheneman phve141st 4. Public Hearing/98-l3/Fox Meadows/Streets ph9813 5. Order Plans & Specs/98-13/Fox Meadows/Streets ord9813 6. Approve Plans & Specs/98-13/Fox Meadows/Streets appr9813 ,7. Coon Creek Watershed Dist. EvaluationlHamilton Square/Chesterton CommonslDrainage ccwd 8. Amend Andover Comp Plan/Section 23/Ashford Dev. Corp., Inc. cpashford 9. Rezoning/Section 23/Ashford Dev. Corp., Inc. rzashford lO. Preliminary Plat/Langfeld's Oakridge Estates/Willis Langfeld pplangfeld ll. Special Use Permit/Antennae/1786 Bunker Lake Blvd. NW/US West Wireless supuswest 12. Amend Ordinance No.8, Section 4.21/Fences ord8 \ 13. Schedule City Tour tour 'J 14. Approve Feasibility Report/98-11/Jay Street NW/Street Reconstruction appr9811 Staff, Committees, Commissions 15. Appoint Planning & Zoning Member 16. Approve Joint Meeting Date/P & Z Commission & Comp Plan Task Force Non-Discussion/Consent Items 17. Approve Kennel Licenses 18. Approve On-Sale Non-Intoxicating Liquor License/Woodland Creek Golf Course 19. Approve Change Order/96-15/Public Works Expansion 20. Amend SUP/3l18 - 162nd Lane NW/Ace Solid Waste 21. Amend SUP/15421 Round Lake Blvd. NW/Ed Fields and Sons 22. SUP Andover Family Fun Fest/1685 Crosstown Blvd. NW/City of Andover 23. SUPNariance/1928 - 167th Avenue NWIRobert & Yvonne Hillman 24. Update of Septic Dump Station/98-2 25. Adopt Specification/Require Concrete Curb & GutterIRural Developments 26. Declare Cost/97-38/14056 Raven St. NW/WM 27. Order Public Hearing/97-38/14056 Raven Street NW 28. Approve Quotes/98-5/Pavement Marking 29. Approve Safety Manual 30. Approve Resolution Renaming 136th Avenue NW to Commercial Blvd. NW 31. Approve Purchase of Survey Equipment 32. Approve Payment to Listul Inc./96-15/Public Works Expansion 33. Approve Site Performance Contract/The Farmstead apptpz jointmtg kennel liquor co9615 supace supfields supfunfest suphillman updt982 curbgutt dclr9738 ph9738 appr985 safety commblvd surveyeq listul farmstd " ./ ~~ '\ ',J Page Two Regular City Council Meeting - July 7,1998 34. Approve QuotelWinslow Hills 3rd Addn.!Storm Sewer Maintenance/98-14A1153rd Lane NW qt9814a 35. Approve QuotelWinslow Hills 3rd Addn.!Storm Sewer Maintenance/98-14BIBluebird St. 36. Adopt Revised Administrative Fee Charge 37. Accept Petition/Order Feasibility Report/98-16/Shadowbrook 4th Addition 38. Approve Deduct Change Order/97-6/Shadowbrook 2nd Addition 39. Approve Final Payment/97-6/Shadowbrook 2nd Addition 40. Approve Final Payments/96-l5/Public Works Exp.!St. Paul Linoleum, Grazzini Brothers & Co., Am. Structural Steel, Fabcon Inc., Reliance Electrical 41. Approve Balancing Change Order/97-SIWoodland Estates 42. Approve Final Payment/97-5IWoodland Estates 43. Approve Resolution/157th Avenue NW/Speed Limit 44. Approve Replacement Hire/Building Clerk/Tech 45. Release Letter of CreditlLund Martin Construction Co.! Asphalt 46. Accept Petition/Adopt Assessment RolI/95-l4/2771 - 133rd Lane NW/WM 47. Approve Quote/Exterior Concrete Work/City Hall (94-30) & Public Works (96-15) Mavor/Council Input Payment of CIaims Adiournment qt9814b fee pet9816 co976 fpay976 fpay9615 co975 fpay975 speed hire loc pet9514 qt9430 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION " DATE:July 7, 1998 ORIGINATING DEPARTMENT ~~~y Clerk / AGENDA SECTION Approval of Minutes ITEM NO. Approval of Minutes The City Council is requested to approve the following minutes: June 16, 1998 Regular Meeting June 16, 1998 HRA Meeting \ ) , / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ) DATE: Julv 7.1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARJMENT Todd Haas, ~ Engineering ITEM NO. Anoka County Chamber of Commerce Resolution/ \ , Andover Sno-Dragons Snowmobile Club A representative from the Anoka County Chamber of Commerce will be at the meeting to read a resolution showing support for the Andover Sno-Dragons Snowmobile Club. , ) , '. ,/ , , / ., ) \ ) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: luly 7. 1998 AGENDA SECTION Discussion Item ORIGINATING DEPARTMENT Planning John Hinzman, 1'1-1 City Planner ITEM NO. Lot Split 98-02, Variance 697 1 41 st Lane NW (J. EIlis\Scheneman Reauest The City Council is asked to review the lot split and variance request of Tracy and Mike Ellis and Linda and Ken Scheneman on property owned by Ashford Development Corp., Inc. to divide a 80' x 142.5' vacant lot located between them at 697 141st Lane NW in CROWN POINTE EAST and combine it with their respective lots. Variances are needed to minimum lot size and width for the remnant parcels. An application to vacate easements along the east and west property lines has been submitted in conjunction with this item. The property is zoned R-4, Single Family Urban. Plannin!! and Zonin!! Commission Action The Planning and Zoning Commission voted 3 to 0 (3 absent) to approve the lot split and variance at the June 23, 1998 meeting. Concerns were raised about the status of the east and west platted lot lines of the vacant lot; would the property owners be allowed to encroach upon those lines, and where would the setbacks be measured. Staff researched the issue and concluded that as long as the remnant parcels were legally combined and that the easements were vacated, structures could encroach upon those lines. Attachments . Resolution for approval . Planning and Zoning Commission Minutes - June 23, 1998 . Planning and Zoning Commission Minutes - June 9, 1998 . Staff Report \ , ) / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R -98 A RESOLUTION GRANTING THE LOT SPLIn VARIANCE REQUEST OF TRACY AND MIKE ELLIS AND LINDA AND KEN SCHENEMAN ON PROPERTY OWNED BY ASHFORD DEVELOPMENT CORP., INC. PURSUANT TO ORDINANCE NO. 40 AND VARYING FROM THE PROVISIONS OF ORDINANCE NO.8, SECTION 6.02, MINIMUM LOT REQUIREMENTS AT 697 l41ST LANE NW (PIN 25-32-24-33-0042). WHEREAS, Tracy and Mike Ellis and Linda and Ken Scheneman have requested a lot split\variance on property owned by Ashford Development Corp., Inc. to split an 80 foot by 142.5 foot lot in half to create two +/-40 foot by 142.5 foot parcels pursuant to Ordinance No. 40 and varying from the provisions of Ordinance No.8, Section 6.02, Minimum Lot Size Requirements on property located at 697 141 st Lane NW, legally described as Lot 4, Block 7, CROWN POINTE EAST \ " / WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of Ordinance No. 40 and that based on Section IV, the City Council may vary the application of any of the provisions of the Ordinance; and WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, morals and general welfare of the City of Andover; and WHEREAS, a public hearing was held and there was no opposition to the request; and WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the lot split\variance as requested. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the lot split\variance on said property with the following conditions: 1. That the lot split be subject to a sunset clause as defined in Ordinance No. 40, Section III(E). 2. That a covenant be recorded that legally combines the newly created remnant parcels of Lot 4 with their respective adjoining parcels legally described as Lot 3 and Lot 5, Block 7, CROWNPOINTE EAST so they cannot be sold separately. \ ;' Page Two Lot Split\ Variance 697 141st Lane NW July 7, 1998 3. . That the easements along both sides of the east and west lot lines of Lot 4, Block 7, CROWN PONTE EAST be vacated, and new easements be established and accepted by the City Council along the newly created property line Adopted by the City Council of the City of Andover on this 7th day of July, 1998. CITY OF ANDOVER ATTEST: J.E. McKelvey, Mayor Victoria V olk, City Clerk ," .' CITY of ANDOVER Regular Planning and Zoning Commission Meeting - June 23, 1998 - Minutes ne regularly scheduled Planning and Zoning Commission Meeting was called to order by Acting hairman Randy Peek at 7:31 pm, Tuesday, June 23, 1998 at the Andover City Hall, 1685 rosstown Boulevard NW, Andover, MN. ommissioners Present: ommissioners Absent: Iso Present: Gamache, Apel, Peek, Wells (arrived at 7:36 pm) Squires, Luedtke Dave Carlberg, Community Development Director; John Hinzman, City Planner; others pproval of Minutes 1C. )N by Apel, seconded by Gamache to approve the minutes of June 9, 1998 as written. 10tion carried qn a 3-yes (Apel, Gamache, Peek), 3-absent (Squires, Leudtke, Wells) vote, 'ublic Hearing, Cont./Lot SpliWariance/697 - 141s(Lane NW 'r. Hinzman reviewed the request of Tracy and Mike Ellis and Linda and Ken Scheneman to 'vide a vacant lot located between them and combine it with their respective lots. At the last leeting, the Commission had concerns relating to encroachment of structures on the east and est lot lines of the proposed parcel. City Attorney Bill Hawkins contends that the original platted t lines still exist; however, setbacks can be established form the new property line. Structures Juld encroach upon the original platted lot line if a covenant is filed to combine the parcels on ther side of that line so they cannot be sold separately. Ed Thurston, the County Assessor, . :ated that this practice is not uncommon especially in order subdivisions. The City Council in 990 approved a request in the Winslow Hills subdivision to combine two lots and a home was uilt on the lot line. Easements were vacated along the interior lot lines to allow the structure to 9 built. Mr. Hinzman stated that staff recommends approval of the request contingent upon Jmbination of the remnant parcels to the adjoining lots and vacation of easements along west nd east lot lines of lot 4 and establishment of easements along the newly created lot line. ,t this time, Acting Chairman Peek opened the public hearing. No one from the audience pr' '-ed for this item. " -' lOTION by Gamache, seconded by Apel to close the public hearing. Motion carried on a 3-yes ~eek, Apel, Gamache), 3-absent (Wells, Luedtke, Squires) vote. , / egular Planning and Zoning Commission Meeting me 23, 1998 - Minutes 3ge 2 ot SpliWariance, Cont.) OTION by Apel, seconded by Gamache to forward to the City Council the resolution prepared ' staff to approve the lot spliUvariance request of Tracy and Mike Ellis and Linda and Ken :heneman at 697 - 141st Lane NW. Jtion carried on a 3-yes (Apel, Gamache, Peek), 3-absent (Wells, Luedtke, Squires) vote. This II be forwarded to the City Council on July 7,1998. ommissioner Wells arrived a lblic Hearing/Comprehensive Plan Amendment/Section 23/G, & C. Windschitl . Hinzman reviewed the request of Gerald and Carol Windschitl for an amen ent to the ;mprehensive Plan to change the land use designation from RU, Residenti Urban Single ,mily to Commercial on land owned by Ashford Development Corporatio . The site is a 5.45 re -'lrcel which is currently a part of the Chesterton Commons prelimi ary plat. The proposed e \.l originally designated for single family detached housing. Ele en lots would be llinated and Eagle Street would need to be relocated. The origi I plat would need to be lended to reflect these changes. The applicant has not indica d a proposed use for the velopment. Mr. Hinzman explained that the property owner In Chesterton Commons rchased their property under the assumption that the pro rty would be a single family lelopment. The nearest existing residential lots are 16 'from the development. Mr. Hinzman :ed that the preliminary plat has been approved but t property has not been final platted yet. mmissioner Wells questioned the proposed zoni g of the property because a year ago it was 1, then R-4 and now they are requesting that it e commercial. Mr. Hinzman explained that ; developer has decided to make a change. e also noted that we would have to look at a re- lfiguration of the lots. Commissioner Ga che asked if 154th would come out directly across 11 Oak View Middle School. Mr. Hinzm stated that it would. Commissioner Gamache -<ed what the status of the PUD is with r. Hinzman stating that it is in the sketch plan stage. HION by Gamache, seconded by, pel to open the public hearing. Motion carried on a 4-yes '1mache, Apel, Peek, Wells), 2- sent (Luedtke. Squires) vote. 'ry Windschitl, Ashford Dev opment Corporation stated that it is their intention to plat single lily lots, with no townho es. They will have two commercial sites - one to the north of and 1 ~;'-', to the south. Me. indschitl explained that the PUD preliminary plat is almost complete. 1 C:._ .,iitect has to c ch up to where they are in the process. When they come in with the liminary plat the want to have elevations and everything else ready. The PUD will contain a 1il service station, day care center and office retail building. Mr. Windschitl also noted that 3n the original drawings for Chesterton Commons were presented, this five acre parcel was wn as commercial. They do not have a site specific purpose for the two parcels. Their first 'I J CITY of ANDOVER PLANNING AND ZONING COMMISSION MEETING - JUNE 9, 1998 MINUTES The Regular Bi-Monthly Meeting of the Andover Planning and Zoning Commission was called to order by Chairperson Jay Squires on June 9, 1998, 7:35 p.m. at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Maynard Apel, Mike Gamache, Jeff Luedtke, Randy Peek, Lorna Wells (arrived at 7:37 p.m,) None City Planning, John Hiniman Others Commissioners absent: Also present: , ., ) APPROVAL OF MINUTES May 26, 1998: Correct as written. Motion by Peek, Seconded by Luedtke, for approval as written. Motion carried on a 5-Yes, 1- Absent (Wells) vote. (Commissioner Wells arrived at this time, 7:37 p.m.) @ PUBUC HEARING: LOT SPUTIV ARIANCE - 697 141ST LANE NIJ' - ELLIS! SCHENEMAN. 7:37 p.m. Mr. Hinzman reviewed the request of Tracy and Mike Ellis and Linda and Ken Scheneman for a lot split and variance to divide a vacant lot at 697 141st Lane NW located between them and combine it with their respective lots. A variance is needed to the minimum lot size requirements. He noted the applicable ordinances. The lot has remained vacant since its creation in 1995 and is retained by the original developer, Ashford Development Corporation. The applicants proposed to equally divide the lot between the two parties, creating two 40 x 142.5-foot remnant parcels that would be combined with the adjoining lots. Because this is a platted area, this would be the procedure to do what the applicants want without replatting the parcels. The City has done this in the past to rearrange property lines on platted lots. Staff is recommending approval \ contingent upon the combination with the adjoining parcels., ,) The Commission questioned the ability of the lot owners on either side to utilize these remnants as long as the original lot lines remain in place. Mr. Hinzman explained the remnant pieces would be legally attached to the applicants' parcels on either side of the vacant lot and filed with the Anoka \ j Regular Andover Planning and Zoning Commission lvfeeting Minutes - June 9, 1998 Page 2 (Public Hearing: Lot Split Variance - 697 I-J/st Lane lv1V - Ellis Scheman. Continued) County auditor's and surveyor's offices. There would be one property identification number for each log to include the original parcel and the attached remnant. The original maps will not be amended, but the City's map will show new lot lines. The original lot lines will show on the plat maps with tie bars. Commissioner Peek questioned the ability of the applicants to utilize the remnant pieces to add an addition onto their existing structures. How can one build across a property line? Or can an accessory building be placed on the remnant piece? He had a concern with this process, not with the splitting of the lot. The applicants need to be aware that the more expedient and economical split and combination for tax purposes may not give them the flexibility they may want to further develop their property. Mr. Hinzman stated the only other way to do this would be to replat the area, which is more costly. He did not have the answers to Commissioner Peeks' concerns at this time. Commissioner Apel pointed out this is the procedure that has been used in the past. It is a common sense issue. No one has been required to replat in the past. \ J Motion py Luedtke, Seconded by Wells, to open the public hearing. Motion carried unanimously. 7:52 p.m. One of the applicants stated he wanted to attach the 40-foot strip to his lot to add value to his house and to provide a place for his children to play. He has no plans to build onto it at this time. Commissioner Gamache stated as long as the applicants understand the potential limitations, he does not have a problem with the proposal. Mr. Hinzman stated he would have to research the ramifications of this process on the potential future use of the remnants. The item will be placed on the July 7 City Council agenda whether acted on tonight or tabled to the next meeting for action. Before taking action, the Commission asked for clarification on the cost difference between this process and replatting, whether or not the current lot lines will dictate what can be done with the remnant parcels, and how setbacks will be measured for future use of the parcels. Another issue that may be of concern to the applicants is how ""ill the mortgage companies view the combination. The Commission asked for an interpretation from both the county and the City Attorney. The applicants asked that the item be tabled to allow Mr. Hinzman to do the research. Mr. Hinzman stated he will do the research and discuss options with the applicants and will bring the item back to the June 23 meeting. The Commission agreed to leave the public hearing open until this is discussed again. '. ) Motion by Wells, Seconded by Gamache, to continue the public hearing to the next meeting. Motion carried unanimously. 8:02 p.m. , / CITY OF ANDOVER REQUEST FOR PLANNING COMMISSION ACTION DATE: June 23. 1998 ITEM NO, 3 ORIGINATING DEPARTMENT Public Hearinl!. Cont.: L.S.\Var 98-02 697 141st Lane NW Tracy & Mike Ellis/ Linda & Ken Scheneman Planning John Hinzman City Planner Request . J The Planning and Zoning Commission is asked to review the lot split and variance request of Tracy and Mike Ellis and Linda and Ken Scheneman to divide a vacant lot located between them and combine it with their respective lots. A variance is needed to the minimum lot size requirements of Ordinance 8, Section 6.02. The vacant parcel is located at 697 141st Lane NW, legally described at Lot 4, Block 7, CROWN POINTE EAST (PIN 25-32-24-33-0042). The property is zoned R-4, Single Family Urban. Backl!round The Planning and Zoning Commission held a public hearing to discuss this item on June 9, 1998. The Commission had concerns relating to encroachment of structures upon the east and west lot lines of the proposed parcel. Encroachment Upon Platted Lot Lines Staff has consulted City Attorney Bill Hawkins, County Assessor Ed Thurston, and previous actions by the city for information on the encroachment of structures upon platted lot lines of legally combined lots. j City Attorney Hawkins contends the original platted lot lines still exist, however setbacks can be established from the new property line. Structures could encroach upon the original platted lot line, if a covenant is filed to combine the parcels on either side of that line so they could not be sold separately. " / Page Two L.S.\Var 98-02, Ellis\Scheneman 697 l4lst Lane NW June 23, 1998 County Assessor Thurston stated this practice is not uncommon, especially in older platted subdivisions. The County has not experienced problems, provided that both properties are combined under on Parcel Identification Number. The City has approved platted lot combinations and allowed structures to be built upon platted lot lines provided that both are combined so they cannot be sold separately. In 1990, The City Council approved such a request in the Winslow Hills Addition. Lots 3 and 4 of Block 4 were combined and a home was built upon the lot line. Easements were vacated along the interior lot lines to allow the structure to be built. Replattin!! of lots Staff has examined replatting both lots to legally move the platted lot lines to the proposed positions. The platting process would involve submission of a sketch plan, preliminary plat, grading plan, and final plat. The applicants would incur additional costs for surveying and engineering and time by platting the property instead of filing a lot split. The City has accepted lot splits to rearrange platted property boundaries in the past. , / Vacation and Establishment of Easements The easements along the east and west lot lines of Lot 4 must be vacated in order to allow construction along the lot line; new easements would need to be established at the new property line location. A public hearing for vacation of the easements would need to be held by the City Council and the City would need to accept new easements along the proposed lot line. There are no city utilities within the existing easements along the east and west lot lines. Commission Options The Planning and Zoning Commission may recommend one of the following options: 1. The Planning and Zoning Commission may recommend to the City Council approval of the lot split and variance request finding the request meets the requirements of Ordinances No.8 and 40. 2. The Planning and Zoning Commission may recommend to the City Council that the applicants resolve the issue via the platting process, instead of the lot split procedure. , '.J 3. The Planning and Zoning Commission may recommend to the City Council denial of the lot split and variance request finding the request does not meet the requirements of Page Three , / L.S.War 98-02, ElIis\Scheneman 697 141st Lane NW June 23, 1998 Ordinances No.8 and 40. In recommending denial of the request, the Commission shall state those reasons for doing so. 4. The Planning and Zoning Commission may table the item pending further information from Staff. Recommendation Staff recommends Option #1 contingent upon combination of the remnant parcels to the adjoining lots and vacation of easements along west and east lot lines of Lot 4, and establishment of easements along the newly created lot line. Attachments \ ) · Resolution for Approval · Planning and Zoning Commission Minutes - June 9, 1998 · Staff Report - June 9, 1998 . 'Site Plan · Application for Lot Split and Variance · Notice of Public Hearing " ./ - / ~ ~ ~~~ ~ - ~ ;....OQ ~'"::::. Q ~ ',-, <: .:: ~ :::: !:: ~ -- ~ c.. < ~ ~ 2: ee o :: -M", E-Q_ en Q.l o 0> C C o N :z:. .iii c: Q) en co(/) c: co '" "(ii Q) -e c: ~ <D ~5(O~ns....l .~ tIJ.~ ::JIoo::J€C)C'>cn::J.....(/) co O::uWCI):::I.S.ScnC02Q) t1! >.t1!b~b=a3~~"C:B'~ 0 c: ~ 'E "E"E ~ ~ 'iii 8 U:J Q) ~ 0 co co co 0 0 :J -E ",CD 0: U.~U.U.LLQ)Q)moC:m co Q) E..m.9! ~ :Q.:g. ~ ~ '8: Q; l2 :v rn ro g' g> g>:s 3 ;:: ,Q) 0 ffi ~ ffi .s ::2: "- ,- "- ::2: ::2: E Q) .<= '" :J CJ (fJ,(f)(J)Cf) ~Z(l)....,"'C I <( I I I I I I I I I c: I ............NM,-"7":'1COl:C(Jco-;-a:: r:i:r:i:r:i:r:i:O:::2:::2:..JZUlCJ_CJ D[JD[illi~lrn~U~~I~ Q) ro o c. <ll ~ co m M N (0 'E ~ .5 ~ ~ 0.. 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(612)"755-5100 LOT SPLIT REQUEST FORK Property Address 0 q 7 /4/5t LalleAJItv' Legal Description of Property: (Fill in whichever is appropriate): Lot L--/ Block 7 Addi tion Crow/1 POI:1-1e Easf PIN ;)(;-3~-dL/-55-004d. (If metes and bounds, attach complete legal description). Abstract X. 01.' Torrens ?(This be provided ana can be obtained froB the . the IS the property:. information Bust County) . -------------------------------------------------------------~--- ) Reason for Request ~ iJJ~ ,NOLA Id 1'1 k-e Ct- fu lo+ I CAV\& .' ('/U'(y~n-+ LDTS. '-to c~d rQ e.ac,h. bu ~\ ro \ f "1+ --to DU y--- Current Zoning K-L.J , / Name of Applicant -rate. ~ Mi Ice Ell; -~-~-:-L~-~da--SCF:e~~; Vl Address lcB5 l41st LON N "VI Andov..er / 7o~1~W;i LCtrLe NW, /t'Y'dov-(J Home Phone/SS-03/~/7S7-87Cj~ Busine~s ?hone ~O -973), I '---. 0./ ~-r . / / I . Signature~~-!h.~ !/J:...-:::t ~ DateSjloqo --------- ~ - --: ---- - - -c-:ti-"""------------------- Property Owner (Fee Owner) 1~<:"h1d( Q D~ L../... '"1 C&'_ / :z:-r (If different from above) ., I I Address J~ 7"'0 /T:2"" d. LA-...,..L /(A...J Home Phone Lj.2 7 -<7 ;2/7 Business Phone Y 2 7--07 Jv- Signature h-'~ /-? I: ./-,~ Date siD J 7' ) ----------------------------------------------------------------- CITY of ANDOVER VARIANCE REQUEST FORM Property Address ~q7 /4Ist- Lare I1Jvv Legal Description of property: (Fill in whichever is appropriate): Lot LI Plat (If metes Block 7 Addi tion C,aw/) POi/lie. &5f Parcel PIN. d. 5 -3;(. -;;?L/ - 33 -QQLI';;< and bounds, attach the complete legal) --------------------------------------------------------------------- Description of Request te. \ fYC' QCV't'v\ )pecific.HardshiP~ Co i"l\b", ~C~ O(\. -ec\.cn S lC L~L rc rct-- Section of Ordinance g-. Seer 6' ,0;) Current Zoning (2-4 --------------------------------------------------------------------- Name of APPlicantJhJCL/: IYI~~e. Ell; ~ / Lu'"\da ~. 1<<:(1 Scf'\Qh(rY\Q1\ Address lst',S 1Y-l ~T LeU\.{ f\J~VI frrdOV€r /7CCf Nt .~+ LaN.. N~tJ, !frdCJJer L ' Home Phonei5SC37J 757-'6703 Business Phone ,;)QO,CZ;73).. '-- - ~ -, I . ~ 'f21-fJJ:: ~ .. 1/ . ' / f9t=>- slgnature~CL' "/J "l/J,<...;", .,:"",__'J~.,.'_. Date>ID ,/ , 1- C -------- - -~ \ n....... ~ - - ------ -- ----~;..------------------------------ Property Owner (Fee Owner) (If different from above) Ash 1T)r<l DC!-t.-c. -f" / ___ .,--- Lc--- /J I ' v Address JG ~i-) /:;-;2 tt--d. L.~ /!/( I u')me Phone 4'27- '7.J-/7 Business Phone '-/2 7 - 01" J J- ) ~~~::~:::_~:_~~-~-~--~~~--------------_::::_-~~!_~~:~-------- / CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (612) 755-5100 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF PUBLIC HEARING The Planning and Zoning Commission of the City of Andover will hold a public hearing at 7:30 p.m., or as soon thereafter as can be heard, on Tuesday, June 9, 1998 at Andover City Hall, 1685 CrosstO\\o1l Boulevard NW, Andover, Minnesota to review the lot split and variance request of Tracy & Mike Ellis and Linda & Ken Scheneman to split a vacant lot located between them and combine it to their respective properties. Subject property is located at 697 141st Lane (PIN 25-32-24-33-0042) legally described as Lot 4, Block 7, CROWN POINTE EAST. All written and verbal comments will be received at that time. A copy of the application will be available for review prior to the meeting at City Hall. I / kilL!- Victoria Volk, City Clerk Publication dates: May 29, 1998 June 5, 1998 , ) PIN 253224330043 PIN 253224330044 PIN 2S3224330045 RESIDENT RESIDENT RESIDENT 709 141ST LN 721 141ST LN 733 141ST LN A' "VER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 5S304 ./ PIN 253224330046 PIN2S3224330047 PIN 253224330019 RESIDENT RESIDENT RESIDENT 74S 141ST LN 757 141ST LN 638 l41ST LN ANDOVER, MN 55304 ANDOVER, MN 5S304 ANDOVER, MN 5S304 PIN 253224330020 PIN 253224330021 PIN 2S3224330022 ASHFORD DEVELOPMENT CORP. RESIDENT RESIDENT 3640 IS2ND LANE 662 141ST LN 674 141ST LN ANDOVER, MN 55304 ANDOVER, MN 5S304 ANDOVER, MN SS304 PIN 253224330023 PIN 253224330024 PIN 253224330025 RESIDENT RESIDENT RESIDENT 686 141ST LN 698 14lST LN 710 141ST LN ANDOVER, MN S5304 ANDOVER, MN 55304 ANDOVER, MN S5304 PIN 2S3224330054 PIN 253224330038 PIN 253224330037 RESIDENT RESIDENT RESIDENT 722 141ST LN 734 141ST LN 746 I41ST LN ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN SS304 \ ,_.J PIN 253224330036 PIN 253224330026 PIN 253224330027 RESIDENT RESIDENT RESIDENT 7S8 141ST LN 675 141ST AVE 687 141ST AVE ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 5S304 PIN 253224330029 PIN 253224330028 PIN 253224330030 RESIDENT RESIDENT RESIDENT 711 141ST AVE 699 141ST AVE 72314ISTAVE ANDOVER, MN S5304 ANDOVER, MN S5304 ANDOVER, MN SS304 ?IN 2S3224330031 PIN 2S3224330032 PIN 25322433000S ~ESIDENT RESIDENT RESIDENT 73S 141ST AVE 747141ST AVE 14122 PRAIRIE RD ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN S5304 :>IN PIN PIN :li:SIDENT RESIDENT RESIDENT ANDOVER, MN 55304 ANDOVER, MN 5S304 ANDOVER, MN 55304 ?I1 ) ~ESlDENT \NDOVER, MN S5304 PIN RESIDENT ANDOVER, MN 55304 PIN RESIDENT ANDOVER, MN 55304 ?IN 253224330091 ;U:SIDENT 580 142ND LN \1' 'VER, MN 55304 -' ?IN 253224330088 -\SHFORD DEVELOPMENT CORP, 3640 IS2ND LANE \NDOVER, MN 55304 DIN 253224330096 -\SHFORD DEVELOPMENT CORP. 3640 152ND LANE \NDOVER, MN S5304 PIN 253224330099 -\SHFORD DEVELOPMENT CORP. 3640 152ND LANE ANDOVER, MN 5S304 "IN 253224330102 -\SHFORD DEVELOPMENT CORP, 3640 IS2ND LANE ANDOVER, MN S5304 .' \ '. ..J "IN 253224330 I 15 ;U:SIDENT 560 142ND AVE -\NDOVER, MN SS304 ?IN 253224330112 -\SHFORD DEVELOPMENT CORP. 3640 IS2ND LANE -\NDOVER, MN 55304 "IN 253224330 I 09 -\SHFORD DEVELOPMENT CORP. 3640 lS2ND LANE -\NDOVER, MN 55304 ?IN 253224330052 ;U:SIDENT 537 141ST LN \NDOVER, MN 5S304 " ?l, ,3224330040 ,~SlDENT 573 141ST LN \NDOVER, MN S5304 LS QCO-a:2 flli')(~l,alle""4" PIN 253224330090 ASHFORD DEVELOPMENT CORP. 3640 IS2ND LANE ANDOVER, MN 55304 PIN 253224330094 ASHFORD DEVELOPMENT CORP. 3640 152ND LANE ANDOVER, MN 55304 PIN 253224330097 ASHFORD DEVELOPMENT CORP. 3640 152ND LANE ANDOVER, MN 55304 PIN 253224330100 ASHFORD DEVELOPMENT CORP. 3640 I 52ND LANE ANDOVER, MN 55304 PIN 253224330117 ASHFORD DEVELOPMENT CORP, 3640 152ND LANE ANDOVER, MN 55304 PIN 2532243301 14 ASHFORD DEVELOPMENT CORP. 3640 152ND LANE ANDOVER, MN 55304 PIN 253224330 I I 1 ASHFORD DEVELOPMENT CORP. 3640 152ND LANE ANDOVER, MN 55304 PIN 253224330108 ASHFORD DEVELOPMENT CORP, 3640 IS2ND LANE ANDOVER, MN 55304 PIN 2S3224330053 ASHFORD DEVELOPMENT CORP, 3640 152ND LANE ANDOVER, MN 5S304 PIN2S3224330041 RESIDENT 68S 141ST LN ANDOVER, MN 55304 PIN 253224330089 ASHFORD DEVELOPMENT CORP. 3640 152ND LANE ANDOVER, MN 55304 PIN 253224330095 ASHFORD DEVELOPMENT CORP. 3640 152ND LANE ANDOVER, MN 55304 PIN 253224330098 ASHFORD DEVELOPMENT CORP. 3640 152ND LANE ANDOVER, MN 55304 PIN 253224330101 ASHFORD DEVELOPMENT CORP. 3640 152ND LANE ANDOVER, MN 55304 PIN 2532243301 16 ASHFORD DEVELOPMENT CORP. 3640 152ND LANE ANDOVER, MN 55304 PIN 2532243301 I3 ASHFORD DEVELOPMENT CORP, 3640 152ND LANE ANDOVER, MN 55304 PIN 253224330110 ASHFORD DEVELOPMENT CORP. 3640 IS2ND LANE ANDOVER, MN 55304 PIN 253224330107 RESIDENT 756 142ND AVE ANDOVER, MN SS304 PIN 253224330039 RESIDENT 661 141ST LN ANDOVER, MN S5304 PIN 2S3224330042 RESIDENT 697 141ST LN ANDOVER, MN 55304 / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: Julv 7.1998 AGENDA SECTION Discussion Item ORIGINATING DEPARTMENT Planning John Hinzman, 5\-1- City Planner ITEM NO. Public Hearinl!: Vacation of Easement 98-02 697 141st Lane NW Ellis\Scheneman J. Relluest The City Council is asked to hold a public hearing to vacate drainage and utility easements along both sides the east and west property lines of Lot 4, Block 7, CROWN POINTE EAST located at 697 141st Lane NW for Tracy and Mike Ellis and Linda and Ken Scheneman on property owned by Ashford Development Corp., Inc. I The request is submitted in conjuction with a lot split and variance. New easements would be established along the proposed joint property line. The proposed areas are not within the 100 year flood zone and do not contain city utilities. Please see the attached map and resolution for approval. Attachments · Resolution for approval · Site Map · Vacation of Easement Application . Notice of Public Hearing / '. / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R -98 A RESOLUTION GRANTING THE VACATION OF EASEMENT REQUEST OF TRACY AND MIKE ELLIS AND LINDA AND KEN SCHENEMAN ON PROPERTY OWNED BY ASHFORD DEVELOPMENT CORP., INC TO V ACA TE DRAINAGE AND UTILITY EASEMENTS ALONG THE EAST AND WEST LOT LINES OF LOT LOT 4, BLOCK 7, CROWN POINTE EAST LOCATED AT 697 141 ST LANE NW WHEREAS, Tracy and Mike Ellis and Linda and Ken Scheneman have requested to vacate the vacate the following easements along the west and east property lines of Lot 4, Block 7, CROWN POINTE EAST owned by Ashford Develompent Corp., Inc. at 697 l4lst Lane NW (PIN 25-32-24-33-0042): The western five feet Lot 4, and the eastern five feet of Lot 5, Block 7, CROWN POINTE EAST, Anoka County, Minnesota; except the northern ten feet and the southern lO feet of said properties. AND , ) The eastern five feet Lot 4, and the western five feet of Lot 3, Block 7, CROWN POINTE EAST, Anoka County, Minnesota; except the northern ten feet and the southern 10 feet of said properties. WHEREAS, the City Council finds the request would not have a detrimental effect upon the health, safety, moral, and general welfare of the City of Andover; and WHEREAS, a public hearing was held and there was no opposition to the request. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby grants the vacation of the drainage and utility easement as requested with the following condition: 1) Approval of proposed lot split\variance 98-02. 2) City Council approval of dedicated drainage and utility easements along the newly created property line. 3) Confirmation that vacated areas are absent of all utilities. Adopted by the City Council of the City of Andover on this 7th day of Julv, 1998. CITY OF ANDOVER ArrEST , / J.E. McKelvey, Mayor Victoria Volk, City Clerk " , I ~ 1470.11 To be V.,.4,~ )f the SW1 /4 of See, ~_..,~ .if!?."'..'..I.:" Vi f'_~' . q-------- II 80.00 : I ::~ 7 I I eX) ~ ' I \ IN 5 itt} 110 :10 'IZ , I I ; L _ ~o.oo _ I -80~oo-l '-8 I I I I~ I I: 01 I~ L() \. '4 3 NI IN ::1 I~ I 10 I 12 I I _ ~o~oo _ J L _ ! - ~+~b/~ LANE N. W. , . r; ! \- 80.00 -, ~ I </' I ~I_ n J I '-aO.oo-l '-ao.oo-l '-E I I I I I ~~ I I~ I I~ ~UL.-U'-~O IU: 14 r~U~"~CRI L.R~C~ nl"MC~ C~UL.RIIUn L.U~r, bl~bUO(OUU I-Olb r.UUU4-r-~~4 CITY of ANDOVER 1685 CROSSTOWN BOUl-~VARD N.w · ANDOVER. MINNl:SOTA 55304 . (612) 755-5100 VACATION OF EASEMENT REQUEST PORK Property Address {:/i7 l"-Ild Lare /VV Legal Desc~iption of Prope~ty: (fill in whichever is appropriate); Lot L{ Block 7 Addi tion L/ow/J PO'I]'K? E"sf Plat Parcel PIN .1<;-3:.?-~L/-"SJ-004:2. (If metes and hounds, attach the complete regal) ----------------------------------~~----------------------------- Reason for Request 70 Uacc<€ fte e45/ d; west- Cl'(;,,;'<i)e d VI It h 7 e45emel1l- ,11. (O/!;,,(-f;oV/ tv,'f", 0. fer/- >fJt +- Current Zoning 2-4 ----------------------------------------------------------------- Signature Name of Address fiOllle Phone ;::~:;~;-~:~::-7;::-~:~:;~---)i;h~~-O~~~;;~;;~~;;~-j:~~------ (If different from above) Address 5f:AO {~d</Id U;/l€. Home phone 4~ 7-'1C1.17 Business Phone q~7-oq)r ~~~::::::_~~~~::~~~~~-~~-~----~:::__?~~~?_~----- A-s4~J.. '[4""",-(,1'-""-'- e..._~__""'7h./ sd-fl.....-' ,~ ..J'_,~ Tl> ~ t-. b",".~~ r~LA~vJ. b 7 l\....e.... A-/I' I.~~ y 7///';~ " -' , ,) . " ,...) , '\ 'J CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER. MINNESOTA 55304 . (612) 755-5100 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF PUBLIC HEARING The City Council of the City of Andover will hold a public hearing at 7:00 p.m., or as soon thereafter as can be heard, on Tuesday, July 7, 1998 at Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota to review the Vacation of Easement request of Tracy and Mike Ellis and Linda and Ken Scheneman to vacate drainage and utility easements along the west and east property lines of a vacant lot located at 697 141st Lane NW (pin 25-32-24-33-0042), legally described as Lot 4, Block 7, CROWN POINTE EAST. All written and verbal comments will be received at that time. A copy of the application will be available for review prior to the meeting at City Hall. t;L (/# Victoria V olk, City Clerk Publication dates: June 26, 1998 July 3, 1998 PIN 253224330091 PIN 253224330090 PIN 253224330089 RESIDENT RESIDENT RESIDENT 680 142ND LN 692 142ND LN 704 142ND LN A '~mOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN SS304 \ J PIN 253224330088 PIN 2S3224330094 PIN 2S3224330095 RESIDENT RESIDENT RESIDENT 716 142ND LN 647 142ND AVE 659 142ND AVE ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 PIN 2S3224330096 PIN 253224330097 PIN 253224330098 RESIDENT RESIDENT RESIDENT 671142NDAVE 683 142ND AVE 695 142ND AVE ANDOVER, MN 55304 ANDOVER, MN SS304 ANDOVER, MN 55304 PIN 253224330099 PIN 2S3224330100 PIN 253224330101 RESIDENT RESIDENT RESIDENT 707142NDAVE 719142NDAVE 731142NDAVE ANDOVER, MN 55304 ANDOVER, MN S5304 ANDOVER, MN 55304 PIN 253224330102 PIN 253224330117 PIN 253224330116 RESIDENT RESIDENT RESIDENT 743 142ND AVE 636 l42ND AVE 648 142ND AVE ANDOVER, MN 5S304 ANDOVER, MN S5304 ANDOVER, MN 55304 \ , ./2S3224330115 PIN 2S3224330114 PIN 253224330113 RESIDENT RESIDENT RESIDENT 660 142NDAVE 672142NDAVE 684142NDAVE ANDOVER, MN 55304 ANDOVER, MN S5304 ANDOVER, MN 55304 PIN 253224330112 PIN 253224330111 PIN 253224330110 RESIDENT RESIDENT RESIDENT 696142NDAVE 708 142ND AVE 720 142ND AVE ANDOVER, MN 55304 ANDOVER, MN 5S304 ANDOVER, MN 55304 PIN 253224330109 PIN 2S3224330108 PIN 253224330107 RESIDENT RESIDENT RESIDENT 732 l42ND AVE 744 142ND AVE 756 142ND AVE ANDOVER, MN 55304 ANDOVER, MN S5304 ANDOVER, MN S5304 PIN 2S3224330052 PIN 253224330053 PIN 253224330039 RESIDENT RESIDENT RESIDENT 637l41STLN 6S0 141ST LN 661 14lST LN ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 PIN 2S3224330040 PIN 2S3224330041 PIN 253224330042 'IDENT RESIDENT RESIDENT I 6t3l41STLN 685 141ST LN 69714lSTLN ANDOVER, MN 55304 ANDOVER, MN 5S304 ANDOVER, MN SS304 PIN 253224330043 PIN 2S3224330044 PIN 25322433004S RESIDENT RESIDENT RESIDENT 709 141ST LN 721 141ST LN 733 l41ST LN I' "1DOVER, MN 55304 ANDOVER, MN 5S304 ANDOVER, MN 55304 , ) PIN 253224330046 PIN 253224330047 PIN 253224330019 RESIDENT RESIDENT RESIDENT 745141STLN 757 141ST LN 638141STLN ANDOVER, MN 55304 ANDOVER, MN SS304 ANDOVER, MN SS304 PIN 2S3224330020 PIN 253224330021 PIN 2S3224330022 RESIDENT RESIDENT RESIDENT 650 141ST LN 662141STLN 674 l41ST LN ANDOVER, MN 55304 ANDOVER, MN 5S304 ANDOVER, MN 55304 PIN 253224330023 PIN 2S3224330024 PIN 253224330025 RESIDENT RESIDENT RESIDENT 686 l41ST LN 698 141ST LN 710 141ST LN ANDOVER, MN 55304 ANDOVER, MN SS304 ANDOVER, MN 5S304 PIN 253224330054 PIN 2S3224330038 PIN 253224330037 RESIDENT RESIDENT RESIDENT 722 141ST LN 734 14lST LN 746 141ST LN ANDOVER, MN 55304 ANDOVER, MN 5S304 ANDOVER, MN S5304 l,./2S3224330036 PIN 2S3224330026 PIN 253224330027 RESIDENT RESIDENT RESIDENT 758l41STLN 675 14lST AVE 687 l41ST AVE ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN S5304 PIN 253224330029 PIN 253224330028 PIN 253224330030 RESIDENT RESIDENT RESIDENT 711 141ST AVE 699 141ST AVE 723 141ST AVE ANDOVER, MN 55304 ANDOVER, MN SS304 ANDOVER, MN SS304 PIN 253224330031 PIN 2S3224330032 PIN 2S3224330005 RESIDENT RESIDENT RESIDENT 735 141ST AVE 747 141ST AVE 14122 PRAIRIE RD ANDOVER, MN 55304 ANDOVER, MN 5S304 ANDOVER, MN 55304 PIN 2S3224330031 ASHFORD DEVELOPMENT CORP INC 3640 IS2ND LN NW ANDOVER MN 5S304 '\ / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ ) / DATE: Julv 7. 1998 AGENDA SECTION Discussion Item ITEM NO. y,UbliC Hearing/98-13/Fox Meadows/Streets ORIGINATING DEPARTMENT Todd Haas~ Engineering The City Council is requested to hold a public hearing for 7:00 PM for Project 98-13, for the Fox Meadows area. Attached are the following: -Resolution ordering improvement -Letter to property owners -Public Hearing Notice -List of property owners -Copy of original petition and map received by City '\ ) Note: The feasibility report was in the June 16, 1998 packet. Please bring this to the meeting. The original petitioned area had the following information: Fox Meadows Proposed total number of lots - 27 Number in favor of improvements - 19 Number against - 2 Number unavailable - 6 Note: 4020 and 4040 - 160th Lane NW were considered unavailable because the property owner did not sign the petition. , .I / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING THE IMPROVEMENT OF PROJECT NO. 98-13, FOX MEADOWS. WHEREAS, Resolution No. 111-98 of the City Council adopted on the 16th day of June, 19 98 ,fixed a date for a public hearing; and WHEREAS, pursuant to the required published and mailed notice such hearing was held on the 7th day of Julv , 19 ~; and WHEREAS, all persons desiring to be heard were given such opportunity for same; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of '\ Andover to hereby order improvement Project No. 98-13 ) MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 7th day of Julv ,19JHL, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk \ / CITY of ANDOVER ;'," 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER. MINNESOTA 55304 . (612) 755-5100 June 17, 1998 Re: Proposed Improvement: Street Construction! Fox Meadows(Dakota Street NW, 160th Lane NW & South Enchanted Drive NW)!Project 98-13 Dear Resident: A feasibility report has been prepared to determine the estimated cost to pave the streets in the above mentioned area. Discussion: The City of Andover has received a petition from your neighborhood to consider reconstructing the streets within your area. The construction would consist of paving a 24 foot wide asphalt surface 2.5" thick on 4" of gravel base. The streets in the area presently exist as 22-26 foot wide rural section roadways consisting of fine sand and gravel. , ; Estimated Cost: The estimated assessment to each lot is $4,720.00. This cost could be assessed over a 10 year period at approximately 6% interest or the assessment may be paid in full with no interest within 30 days of the assessment hearing. Assessment Period/Cost: The annual assessment payment over 10 years at 6% is approximately $500 per year. If you have any questions, feel free to contact me or my assistant Todd at 755-5100. Sincerely, (2J~~ Scott Erickson, P.E. City Engineer SE:rja Encl. cc: Mayor & City Council \ , .\ ., . CITY of ANDOVER " 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF HEARING ON IMPROVEMENT PROJECT NO. 98-13 FOX MEADOWS NOTICE IS HEREBY GIVEN that the City of Andover, Anoka County, Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard NW in the City of Andover, on Tuesday, July 7, 1998 At 7:00 PM to consider the making of the following improvements: Street Construction The property to be assessed, pursuant to Minnesota Statutes Section 429, for the improvement is within the following described area: Fox Meadows (Dakota Street NW, 160th Lane NW & South Enchanted Drive NW) The estimated cost of such improvement is $127,420.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. CITY OF ANDOVER ~d-a Victoria Volk - City Clerk Publication Dates:. 6-19-98 6-26-98 7-3-98 183224420004 DAVID & PA EGGERSGLUSS 16000 DAKOTA ST. NW P''10VER, MN 55304 183224440012 DEL TON & RUTH GRUSSING " 15820 DAKOTA ST. NW ANDOVER. MN 55304 183224440009 EDWARD & ELAINE KOVAR 15710 DAKOTA ST. NW ANDOVER, MN 55304 183224440004 RANDALL LINDGREN 15801 DAKOTA ST. NW ANDOVER, MN 55304 183224420002 DANNY & JUDY TROUTH 16011 DAKOTA ST. NW ANDOVER, MN 55304 F . . ..--J2 24 41 0003 CYRIL & DONNA LARSON 4101 - 160TH LANE NW ANDOVER, MN 55304 183224410010 PAUL DENNIE 4020 - 160TH LANE NW ANDOVER, MN 55304 18322441 0007 DAVID GROTH 4130 - 160TH LANE NW ANDOVER, MN 55304 183224410011 AMY CZECK 4021 S. ENCHANTED DR. NW ANDOVER, MN 55304 \Y'\3a ay ~4 OD\~ l..J>.. \ Cw.\1\ \Wo. C\R ~\ Y oL\O <;, ~l\Ch~1'\ ki1 Or 98-13.DOC 183224420003 ROGER & MELODY VIRCHOW 15930 DAKOTA ST. NW ANDOVER, MN 55304 183224440011 SCOTT NEWBERGER & LB GENS 15800 DAKOTA ST. NW ANDOVER, MN 55304 183224440013 BRAD & SANDRA ZIMMERMAN 15900 DAKOTA ST. NW ANDOVER, MN 55304 183224440010 ROBERT & CONSTANCE MORTENSEN 15740 DAKOTA ST. NW ANDOVER, MN 55304 18 32 24 44 0006 Sc.Co\-~'-\- ~~\o-.. 18 32 2444 0005 GORDON S DeOM rrvl\Tr'" MICHEL & WANDA KNUDSON 15711 DAKOTA ST. NW 15741 DAKOTA ST. NW ANDOVER, MN 55304 ANDOVER, MN 55304 183224440014 DAVID & SANDRA WOODS 15831 DAKOTA ST. NW ANDOVER, MN 55304 18322441 0001 CHARLES & KIMBERLY DEWEY 4141 - 160TH LANE NW ANDOVER, MN 55304 18322441 0004 JOSEPH & KIMBERLY TARNOWSKI 4041 - 160TH LANE NW ANDOVER, MN 55304 18322441 0009 CHRISTOPHER & H BRAATEN 4040 - 160TH LANE NW ANDOVER, MN 55304 18322441 0013 T. BEDNARCZYK & G NEISES 4101 S. ENCHANTED DR. NW ANDOVER, MN 55304 t~ 3,3 dLj 41..{ co l, D\t~il\.tv\ .... ;~ L C;"~J\'~-z. YCLto S, E~tLl\-\.zc1. Dr. 18322441 0006 GARY & MARGARET MULVILLE 15921 DAKOTA ST. NW ANDOVER, MN 55304 18322441 0002 JAMES LARSEN 4121 - 160TH LANE NW ANDOVER, MN 55304 18322441 0005 ALAN & DV PHILLIPS 4021 - 160TH LANE NW ANDOVER, MN 55304 183224410008 ROBERT RIORDAN 4100 - 160TH LANE NW ANDOVER, MN 55304 18322441 0012 LOIS BORDWELL 4041 S. ENCHANTED DR. NW ANDOVER, MN 55304 183224440003 EARL GAMMELGAARD 4020 S. ENCHANTED DR. NW ANDOVER, MN 55304 / -'Q1-"'~:i\. . \ ~ .... ;.~~. Gentlemen: CITY of ANDOVER RECEIVED MAY , 8 1900 I J CITY OF ANDOVt.~ , I/.. rOI< /Vk:!=cw.s- :,Pa.~o~ >+'./ It;oH... ~/ 50 E;1 d"....-b:! Cr,v'" "\ / ~~ Stru+.s ) Date: ~- --S-Ci(-' No. '18-13 We, the undersigned, owners of real property in the following described area: , '.'-''', * - '. -, \ " -, - . I.~ \, ..1 " ~ , -,"'-- ~~n~~~~~~i~~t~ii~~t~hat ~~~~~~~tio~~;~~\~~ area be improved by and that the cost of said improvement be assessed against the benefiting property, as authorized by Chapter 429, Laws of Minnesota. LEGAL DESCRIPTION NO '""' This petition Address: 0 was circulated by: ?... .,t,.; i""'.f'c..~el"\ , S;-{',l\ ;-)1,';--" "2L _ ....i...=. .~..,.-.:~ ~n\ " ., (rli ,)~,~ CITY of ANDOVER - " Gentlemen: Date: .11( ~ ~, I /'1 g No. We, the undersigned, owners of real property in the fOllowing described area: ~ y /1-1 ec<.. d~J(-J ..s / ''''{' .:..._i \, - and that the cost of said improvement be assessed against the benefiting property, as authorized by Chapter 429, Laws of Minnesota. do hereby petition that said portion of said area be improved by Construction of City ;) 19up.q( -")T/' Pc==' T " I ~ Lj~GAL DESCRIPTION , NO x X --... ~L' 1~~_~~ '-/0<.../, Jlcu-l:!. ~ . / This petition was circulated by: Address: G <//..10 /?:,/,?r/1' 0/1-(/ I 'cr G- (' 0 Th /1'/ I},..J CITY of ANDOVER ,. - - - '. ~ -.<.....,. '-;,"-' "..., 1...._' Date: No. Gentlemen: We, the undersigned, owners of real property 1n the following described area: ~Ou..~ ~. ',\,,' \\6''-~ (g CJ., do hereby petition that said portion of said area be improved by Construction of City t\ ~i"'( '.v:r fn\ ~,,,,,,,.t and that the cost of said improvement be assessed against the benefiting property, as authorized by Chapter 429, Laws of Minnesota. <. ) SIGNATURE OWNER ADDRESS LEGAL DESCRIPTION YES NO \ . o.t. '--i ~k- , ~~ ';;~ -, .-C. ,r, ..'" /'''- ./ ~ ,/." .." f' . /' /. '......."':: _.... ,r' ':~'\ .: ~ ~./ :.+ -.- i . i....1 ..... . L'.~:./:7.:., _f.k,"/l; ...._ ; _, . . .-"--. ........~ ,1:"- ...... c;. ' ('\ (. ~V1J:u) ~l, / This petition was circulated by: ,~\,,(\I..( Ci Q (1 V Address: (?) 4r!::) \ S . C; [\.cJ\~iT/{. f'\,-., r. ., ~. - l~~ 7 /r'~ / b'~ / ~o ,':C1.,,1I'o.. L I"L _ ..-,\ \ ""'"' /./ ,,,,v-...,p ~ ~ ~ ~ I ~. II.Z!)? k-::::: _ ~tio. wz. f~fJ X fflEIf-OotJJ ~ . ~~'1 w: ~ ~ . \~ \~ ~~~\Ic\q,,, IA''- '-~A~ B 1 - 1(,203 \V,"v",,~ ,~ .. ~ ,- , ' /' ~ /lc{ft,o ".~ ~ ' / If#n5' - I........ ti-, 63 \1D1~ I.,.. 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' . /b-<:Jb \ ) ~ - Ilo08o \ ,,<.. ) 7/. tI~l ~' '-'e~""~-'..l-..' :' t~t.}~, ,,-- \~'1F '... :- ..~"~':~;~.:. .~"'~>'. , . ,;",~ " ... ~ \5110 .. , I~ ''"' <.LJ , .- , , " ?(.i~O( 117(,4:> ::I?(P?~ ..'5iP5S. 1?{,54 1'''5,7, _ ~ . . ) 'J" Ii ' , . \ ' . 1; "5q,~ '5Sa.?~ f5~c;,O~U;;'59'71 'I~~OO~' 15,",01 : ': . . l -, ------~cr-::: '.-'. -.' --- " 'C ," --.'f' ,,-"',-:. ',:,'- . . ~:-. --: .-'.' j ,'~' ,'----rv, r-,-~ ~- '",!"" ,_. ...; .... . . . J:; ~ ."'J .- lloOZ1 t '1& -/3. ~O~~'i:W8 r---- " ,,,, ?>7Z.0 I~ I~Z. I.~I I(oou, 1ldJ/!5 Ir.olO l1dJ2.i 19f 1ft. leRrol ~b l~ J6tb'z.. ~r /mlo ~ ( ~ R ~ . . ,. I:)', , t- I ~ I -< ~ {q, .' --"-'~='~J<:"'"- ----:,_:,;.~- -- . - -:- '.., ".~'- . '11\ .'..:.~ _., __~ "T----w-. --r'~.' r=l, -.. ..... -_I l:, r ~'''l ~'''l 1J . CITY OF ANDOVER REQUEST FOR COUNCIL ACTION '\ / DATE: Julv 7,1998 AGENDA SECTION Discussion Items ORIGINATING DEPARTMENT ITEM NO. Order Plans & Specs/98-13/Fox Meadows/Streets 5. Scott Erickson~ Engineering The City Council is requested to approve the resolution ordering plans and specifications for Project 98-13, Fox Meadows (Dakota Street NW, 160th Lane NW & South Enchanted Drive NW) for street improvements. " ) \ ,/ ---- \ ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 98-13 IN THE FOX MEADOWS ((DAKOTA STREET NW, 160TH LANE NW & SOUTH ENCHANTED DRIVE NW) AREA FOR STREET IMPROVEMENTS. WHEREAS, Resolution No. ~ of the City Council adopted on the 16th day of June, 1998, fixed a date for a public hearing; and WHEREAS, pursuant to the required published and mailed notice, such hearing was held on the 7th day of~, 1998; and WHEREAS, all persons desiring to be heard were given such opportunity for same; and '\ ) NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover to hereby order improvement Project No. 98-13. BE IT FURTHER RESOLVED by the City Council of the City of Andover to designate the City Engineer as the Engineer for this improvement and he is directed to prepare plans and specifications for such improvement. BE IT FURTHER RESOLVED that the City Engineer is to obtain all the necessary drainage and utility easements before construction. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this ~ day of July ,19--.lliL, with Councilmembers in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER voting ATTEST: J.E. McKelvey - Mayor \ Victoria Volk - City Clerk j CITY OF ANDOVER REQUEST FOR COUNCIL ACTION -' DATE: Julv 7.1998 AGENDA SECTION Discussion Item ORIGINATING DEPARTMENT ITEM NO. Approve Plans & Specs/98-13/ Fox Meadows/Streets Co. Scott Erickson,~L Engineering The City Council is requested to approve the resolution approving plans and specifications and ordering the advertisement for bids for Project 98-13, Fox Meadows (Dakota Street NW, 160th Lane NW & South Enchanted Drive NW) for street improvements. Specifications are available in the Engineering Department for review. / " -' CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 98-13 ,IN THE AREA OF FOX MEADOWS (DAKOTA STREET NW, 160TH LANE NW & SOUTH ENCHANTED DRIVE NW) FOR STREET IMPROVEMENTS. WHEREAS, pursuant to Resolution No. -98 , adopted by the City Council on the 7th day of July , 19~, the City Enqineer has prepared final plans and specifications for Project 98-13 for street improvements. WHEREAS, such final plans and specifications were presented to the City Council for their review on the 7th day of July ,19~. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. ., BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 10:00 AM, Auqust 3 ,19 98 at the Andover City Hall. I ,/ MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 7th day of July ,19 98 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: Julv 7. 1998 AGENDA SECTION Discussion Item ITEM NO. Coon Creek Watershed Dist. Evaluation/ Hamilton Square/Chesterton Commons/Drainage " ORIGINATING DEPARTMENT Scott ~rick~on,~~ Engmeerrng At the May 19, 1998, City Council meeting the Council requested that the Coon Creek Watershed District re-evaluate the storm water for the Hamilton/Chesterton proposed drainage system. The Watershed has modeled these sites and will be at the meeting to present their report to the Council. I / , ) \ I j COON CREEK WATERSHED DISTRICT Request for Board Action MEETING DATE: AGENDA NUMBER:. FILE NUMBER: ITEM: June 22, 1998 11 Cambridge, Chesterton, Hamilton Storm Water Modeling FISCAL IMP ACT: Discussion POLICY IMPACT: Budgeted REQUEST Receive the above titled report and forward to the Andover city Council BACKGROUND At the May 26, 1998 meeting the Board authorized staff involvement in confirming and resolving storm water hydrology issues between and on Cambridge Estates, Chesterton Commons, and Hamilton Square. This issue dates to the May 19, 1998 Andover City Council meeting. At that City council meeting, the Council requested assistance from the District in resolving storm water and hydrology issues involving Hamilton Square and Chesterton Commons. '\ j At the meeting, the Council reviewed and denied the final plat for the portion of Chesterton Commons immediately north of Hamilton Square. Discussion centered around unresolved stormwater issues between and on both Chesterton Commons and Hamilton Square. The Council asked the District to assist in the resolution of this issue. The scope of work involves confirming the hydraulics of the subwatershed and to act as an independent third party to confirm facts. ISSUES/CONCERNS 1. Methods: Montgomery Watson prepared a HydroCAD model of the Hamilton Square and Chesterton Commons projects in Andover. Model inputs were developed using the final grading, drainage and erosion control plans prepared by Loucks and Associates for Hamilton Square and Hakanson Anderson and Associates for Chesterton Commons. The HydroCAD model included the 24-hour, 2, 4, 7 and IO-day rainfalls and the lO-day snowmelt runoff events. The model variations included the 25-year pre-development, 1 OO-year post-development and the 1 OO-year post development condition for Lot 1, Block 6 of Chesterton Commons changed from residential to commercial land use. The outlet configuration for Hamilton Square used the as-built drawing as shown on Figure 1. \ The longer duration storms relative to the 24-hour event were run because Hakanson / Anderson Associates presented to the Watershed District 2-day and 4-day rainfall runs ~ ) which indicated that the lOa-year event discharge and elevation for the Hamilton Square project were higher for these duration storms than the previously approved 24-hour event. In order to analyze the entire subwatershed area in a consistent manner Montgomery Watson prepared a HydroCAD model for several scenarios for the subwatersheds which include Hamilton Square and the West Pond area of Chesterton Commons. These subwatersheds ultimately outlet directly to County Ditch 37 from the Chesterton Commons West Ponds. 2, Evaluation Criteria: When the permit applications were reviewed for these projects the District criteria was to design for "drainage sensitive uses" for the 24-hour Type II rainfall distribution storm event. The "drainage sensitive uses" criteria requires the post development lOa-year event discharge to not exceed the pre development 25-year event. The permit applicant's engineers provided hydrologic models based on the Soil Conservation Services TR-20 computer hydrology model that showed the criteria was met. 3. Findinl!s: Table I shows the results of the Montgomery Watson model as compared to Loucks and the Hakanson models. This table illustrates the following points: a) The lOa-year post-development discharge from Chesterton Commons and Hamilton Square at the West Pond discharge point is less than the 25-year pre-development conditions for all modeled rainfall and snowmelt events. '\ .j b) The Hamilton Square discharge meets the watershed district's "drainage sensitive uses" criteria by discharging the post development lOa-year 24-hour rainfall at less the undeveloped 25-year 24-hour rainfall rate. c) The Chesterton Commons and Hamilton Square watershed discharges the post development lOa-year 24-hour rainfall at less the undeveloped 25-year 24-hour rainfall rate. d) The lOa-year post-development discharges and elevations are equivalent at the West Pond discharge point for model runs which used a Hamilton Square starting water surface elevation equal to mottled soils and a starting water surface elevation equal to the runout invert elevation. e) A comparison of the Montgomery Watson Chesterton Commons lOa-year post development models shows the Hamilton Square discharge has no effect on the Chesterton Commons' West Pond lOa-year elevation and between 0.2 to 0.4 cfs increase in the discharge rate. This is approximately a I % increase in flow rate. .) t) A comparison of the Montgomery Watson and the Hakanson Anderson Hamilton Square models shows the elevations and discharges are approximately the same for the lOa-year 24-hour, 2, and 4-day events. This discrepancy resulted from that j Hakanson Anderson incorrectly using 8.6 inches of precipitation instead of 8.1 for the 4-day, lOa-year event. g) The Montgomery Watson results show that by starting the Hamilton Square pond at mottled soils (893.5), peak elevations and discharges are significantly less than starting at the as-built runout elevation. h) The critical duration storm for the 25-year pre-development condition is the 7-day rainfall. The critical duration storm for all lOa-year post-developed conditions is the 1 a-day rainfall. The results are comparable for all modeling scenarios. i) The lOa-year 2-,4-,7-, and la-day rainfalls result in a discharge through Hamilton Square's grated outlet structure overflow when the starting water surface elevation is at the runout elevation (897.02). j) Montgomery Watson's model has an equivalent lOa-year 24-hour peak elevation and discharge rate for Hamilton to the previously approved 900.5 peak elevation and 0.77 cfs discharge calculated by McCombs Frank Roos. McCombs Frank Roos used the Loucks and Associates model, but adjusted the runout elevation to match as-built conditions. "- , / k) Adjusting the starting water surface elevation for the Chesterton Commons West Pond from the runout elevation to mottled soils was investigated. Soil logs were reviewed for borings 1,2,3,4, 11, 12 and 13. These logs showed that mottled soils are generally at the runout elevation or higher. Therefore, the only pond that was modeled with a starting water surface elevation at mottled soils was the Hamilton Square pond. 4. Conclusions And Recommendations: 1. The Hamilton Square pond berm should be 901.6 to allow for one foot offreeboard above the emergency overflow elevation and at least one foot higher than the 100- year 24-hour rainfall. 2. The low floor elevations on Hamilton Square must be no lower than 902.6 for lots that are adjacent to the pond. Correspondence by Jeff Elliott ofMFRA on June 5, 1998 states the two constructed buildings are sufficiently high. The Mork Clinic was constructed at 904.0 and the post office was constructed with a lowest floor of903.0. 3. In my opinion, the lOa-year peak elevation on the Hamilton Square pond will be from starting the water surface elevation at mottled soils and not the runout elevation '\ because the soil types underlying the Hamilton Square pond allow for infiltration to ) mottled soils (893.5) between storm events. Therefore, adequate storage capacity will \ be available to hold most of the 100-year event runoff before the Hamilton Square pond discharges. 4. The Montgomery Watson models show the 100-year, 24-hour elevation for Chesterton Commons is 898.2. By comparison the Hakanson Anderson model calculated 898.0. Therefore, lots 1,2,3 and 4 in Block 9 need to be raised 0.2' to 900.2. 5. Montgomery Watson and the watershed staff are investigating the applicability of requiring longer duration storms for future developments and projects to establish maximum pond water surface elevations. It appears that in subwatersheds that have a large storage capacity and a relatively small outlet, the larger volume of precipitation delivered by the longer duration storms is more critical than the intensity of the shorter duration storms. 6. If there is a change in proposed land use on Chesterton Commons from residential to commercial, hydrologic data must be recalculated. RECOMMENDATION Receive the report and forward to the Andover city Council , / Motion Second Yes No Knoll Hentges Marvin Richmond Williams '\ / Draft Minutes 6/22/98 Coon Creek Watershed District Board of Managers' Meeting Present: Staff: Others: Eldon Hentges, Jeff Knoll, Joseph Marvin, LuEllen Richmond, Paul Williams. Tim Kelly, Ed Matthiesen, Brian Vlach, Michelle Ulrich, Lori Haak. Carl Anderson, Craig Anderson, Scott Erickson, Ed Hamilton, Jeny WindschitI. 11. Cambridge, Chesterton and Hamilton Stormwater Modeling Report: At the May 26, 1998 meeting the Board authorized staff involvement in confirming and resolving storm water hydrology issues between and on Cambridge Estates, Chesterton Commons and Hamilton Square. This issue dates to the May 19, 1998 Andover City Council meeting. At the meeting, the Council reviewed and denied the final plat for the portion of Chesterton Commons immediately north of Hamilton Square. Discussion centered around unresolved stormwater issues between and on both Chesterton Commons and Hamilton Square. The Council requested assistance from the District in resolving storm water and hydrology issues involving Hamilton Square and Chesterton Commons. The scope of work involves confirming the hydraulics of the subwatershed and to act as an independent third party to confirm facts. The staff report identified the following issues and concerns: 1. Methods: Montgomery Watson prepared a HydroCAD model of the Hamilton Square and Chesterton Commons projects in Andover. Model inputs were developed using the final grading, drainage and erosion control plans prepared by Loucks and Associates for Hamilton Square and Hakanson Anderson and Associates for Chesterton Commons. The HydroCAD model included the 24-hour, 2, 4, 7 and 10- day rainfalls and the 10-day snowmelt runoff events. The model variations included the 25-year pre-development, 100-year post-development and the 100-year post- development condition for Lot 1, Block 6 of Chesterton Commons changed from residential to commercial land use. The outlet configuration for Hamilton Square used the as-built drawing as shown on Figure 1. The longer duration storms relative to the 24-hour event were run because Hakanson Anderson presented to the District 2-day and 4-day rainfall runs which indicated that the 100-year event discharge and elevation for the Hamilton Square project were higher for these duration storms than the previously approved 24-hour event. In order to analyze the entire subwatershed area in a consistent manner Montgomery Watson prepared a HydroCAD model for several scenarios for the subwatersheds which include Hamilton Square and the West Pond area of Chesterton Commons. These subwatersheds ultimately outlet directly to County Ditch 37 from the Chesterton Commons West Ponds. DRAFT Minutes: June 22, 1998 Meeting of the Con Creek Watershed District Board of Managers. Page 2 of8 / 2. Evaluation Criteria: When the permit applications were reviewed for these projects the District criteria was to design for "drainage sensitive uses" for the 24-hour Type II rainfall distribution storm event. The "drainage sensitive uses" criteria requires the post development 1 DO-year event discharge to not exceed the pre development 25- year event. The permit applicant's engineers provided hydrologic models based on the Soil Conservation Services TR-20 computer hydrology model that showed the criteria was met. " 3. Findings: Table 1 was included in the Board packet and showed the results of the Montgomery Watson model as compared to the Loucks and Associates and Hakanson Anderson models. This table illustrated the following points: a) The 100-year post-development discharge from Chesterton Commons and Hamilton Square at the West Pond discharge point is less than the 25-year pre- development conditions for all modeled rainfall and snowmelt events. b) The Hamilton Square discharge meets the watershed district's "drainage sensitive uses" criteria by discharging the post development 1 DO-year 24-hour rainfall at less the undeveloped 25-year 24-hour rainfall rate. c) The Chesterton Commons and Hamilton Square watershed discharges the post development 1 DO-year 24-hour rainfall at less than the undeveloped 25-year 24- hour rainfall rate. d) The 1 DO-year post-development discharges and elevations are equivalent at the West Pond discharge point for model runs which used a Hamilton Square starting water surface elevation equal to mottled soils and a starting water surface elevation equal to the runout invert elevation. e) A comparison of the Montgomery Watson Chesterton Commons 100-year post development models shows the Hamilton Square discharge has no effect on the Chesterton Commons' West Pond 1 DO-year elevation and between 0.2 to 0.4 cfs increase in the discharge rate. This is approximately a I % increase in flow rate. t) A comparison of the Montgomery Watson and the Hakanson Anderson Hamilton Square models shows the elevations and discharges are approximately the same for the I DO-year 24-hour, 2, and 4-day events. This discrepancy resulted from Hakanson Anderson incorrectly using 8.6 inches of precipitation instead of8.1 for the 4-day, I DO-year event. g) The Montgomery Watson results show that starting the Hamilton Square pond at mottled soils (893.5), peak elevations and discharges are significantly less than starting at the as-built runout elevation, h) The critical duration storm for the 25-year pre-development condition is the 7-day rainfall. The critical duration storm for all 1 DO-year post-developed conditions is the I D-day rainfall. The critical durations are the same for all modeling scenarios. i) The 1 DO-year 2-,4-, 7-, and I D-day rainfalls result in a discharge through Hamilton Square's grated outlet structure overflow when the starting water surface elevation is at the runout elevation (897.02). j) Montgomery Watson's model has an equivalent I DO-year 24-hour peak elevation and discharge rate for Hamilton to the previously approved 900.5 peak elevation } , ) DRAFr Minutes: June 22, 1998 Meeting of the Con Creek Watershed District Board of Managers. Page 3 of8 " and 0.77 cfs discharge calculated by McCombs Frank Roos. McCombs Frank Roos used the Loucks and Associates model, but adjusted the runout elevation to match as-built conditions. k) Adjusting the starting water surface elevation for the Chesterton Commons West Pond from the runout elevation to mottled soils was investigated. Soil logs were reviewed for borings 1, 2, 3, 4, 11, 12 and 13. These logs showed that mottled soils are generally at the runout elevation or higher, Therefore, the only pond that was modeled with a starting water surface elevation at mottled soils was the Hamilton Square pond. J J The staff report also included the following conclusions and recommendations: 1. The Hamilton Square pond berm should be 901.6 to allow for one foot offreeboard above the emergency overflow elevation and at least one foot higher than the IOO-year 24-hour rainfall. 2. The low floor elevations on Hamilton Square must be no lower than 902.6 for lots that are adjacent to the pond. Correspondence by Jeff Elliott of McCombs Frank Roos on June 5, 1998 states the two constructed buildings are sufficiently high. The Mork Clinic was constructed at 904.0 and the post office was constructed with a low floor of903.0. 3. In the opinion of Ed Matthiesen, District Engineer, the 1 DO-year peak elevation on the Hamilton Square pond will be from the starting water surface elevation at mottled soils and not the runout elevation because the soil types underlying the Hamilton Square pond allow for infiltration to mottled soils (893.5) between storm events. Therefore, adequate storage capacity will be available to hold most of the IOO-year event runoff before the Hamilton Square pond discharges. 4. The Montgomery Watson models show the 100-year, 24-hour elevation for Chesterton Commons is 898.2. By comparison the Hakanson Anderson model calculated 898.0. Therefore, lots 1,2,3 and 4 in Block 9 need to be raised 0.2' to 900.2. 5. Montgomery Watson and the watershed staff are investigating the applicability of requiring longer duration storms for future developments and projects to establish maximum pond water surface elevations. It appears that in subwatersheds that have a large storage capacity and a relatively small outlet, the larger volume of precipitation delivered by the longer duration storms is more critical than the intensity of the shorter duration storms. 6. If there is a change in proposed land use on Chesterton Commons from residential to commercial, hydrologic data must be recalculated. Staff recommendation was to receive the report and forward to the Andover City Council. Matthiesen stated that the model was run using information from the grading plans of two engineering firms, Hakanson Anderson and Loucks and Associates. Matthiesen added that typically, the District looks at 24 hour storms when evaluating ponding. Matthiesen stated that this project involved a large pond with a small outlet and that, in such a case, ) the volume of water is more important than the intensity of the storm. Matthiesen added, DRAFf Minutes: June 22, 1998 Meeting of the Con Creek Watershed District Board of Managers. Page 4 of8 because of that, there may be a downstream sensitivity to upstream activities. Matthiesen / stated that, because of the possible downstream sensitivity, the 2,4, 7 and 10 day storms were also modeled. Matthiesen noted that 10 day storms had never been used before on smaller watersheds, only on large watersheds. Matthiesen stated that another issue with this site was soil type. Matthiesen noted that the soils on site included Zimmerman and Isanti, both of which have very high infiltration rates. This led to the question of the appropriate starting water surface elevation (SWSEL). Matthiesen stated that two models were run: one using Matthiesen's recommendation ofSWSEL at mottled soils, and one using the City's more conservative SWSEL at the elevation of the outlet. Matthiesen stated that Peter Raatikka of Hakanson Anderson had faxed Matthiesen additional information at 4:45 p.m. that afternoon (6/22), but the information did not change the information presented in Table I. Matthiesen then explained the findings and conclusions from Table I to the Board, noting that findings (d) and (e) indicated that the peak of the first pond will pass before the peak of the second pond reaches the first pond. Matthiesen also noted the following conclusions: (1) The Hamilton Square pond berm must be raised at least a foot to provide freeboard. (2) The low floor elevations on Hamilton Square must be no lower than 902.6 for lots adjacent to the pond. " (4) Lots I, 2, 3 and 4 in Block 9 of Chesterton Commons must be raised 0.2' to , / 900.2. (6) If the proposed land use of Chesterton Commons changes from residential to commercial, the area must be re-modeled. Williams asked for clarification of the staff recommendation. Kelly stated that staff recommended receiving the report, fOlwarding it to the City of Andover and making report details available to the engineers. Williams moved to receive the report, forward it to the City and make report details available to the engineers. Motion seconded by Richmond. Windschitl asked to address the Board. Windschitl stated that original Board approval of Hamilton Square was for a two pond design, not a one pond design. Windschitl added that, if Hamilton could get the easements, a single pond could be used. Windschitl stated that the second addition of Chesterton Commons was denied because the City wanted Windschitl to grant easements on land he was not platting, for the benefit of the Hamiltons. Windschitl stated that he would like some consideration of the Board's original decision on Hamilton Square. Windschitl stated that his plat was denied on the basis that he would not grant an easement. / Windschitl stated that if the Board proceeded with the I pond design, he would like to see several items addressed. The first item was conclusion 2 from the item 11 RBA: "The low floor elevations on Hamilton Square must be no lower than 902.6 for lots that are DRAFT Minutes: June 22, 1998 Meeting of the Con Creek Watershed District Board of Managers. Page 5 of8 I adjacent to the pond." Windschitl noted that Chesterton Commons had lots with approved low floor elevations of 896.0, on which homes had been constructed. Windschitl added that the pond would come to a minimum of900.3. Windschitl stated that his engineer estimated the top of the berm at the back of the pond to be 2 to 3 ft wide. Windschitl stated that his concern was that the houses were at 896.0, which was 4.3 ft below the high water of the pond. Windschitl added that, if the dike broke, homes would be flooded and damaged. Windschitl noted that Chester Colvis' home was also near the pond and was lower than the homes in Chesterton Commons. \ / Kelly stated that he identified three major concerns voiced by Windschitl: 1. The nature of the Board's original approval, 2. The quantity of flows, and 3. Safety issues. With regard to the original Board approval, Kelly replied that the Board approved Hamilton Square, with a note that the Board preferred the pond have an outlet, under the principle that it is better water resource management to have a pond with an outlet than a land- locked pond. Kelly stated that the Hamiltons were provided options in a different context than that portrayed by Windschitl: 1. If the Hamiltons could secure easements, the District would prefer the pond discharge rather than keep the water on-site. IfHamiltons could find an outlet for the pond, the one-pond design would provide sufficient storage.; 2. A second pond would be required to store the additional volume on-site if easements for an outlet could not be obtained. Kelly stated that the Board had taken this action so the Hamiltons could go ahead with the project. Kelly stated that whether the Hamiltons decided to stub the utilities to the line or not was a gamble on their part, but was not an issue for the District. Knoll clarified that two ponds would be needed only if there was no outlet. Kelly added that the Hamiltons could develop the site with 1 pond up to the point that the drainage from the property could be handled by one pond. Knoll suggested that perhaps Windschitl believed the Board was attempting to force the outlet. Windschitl replied that the City had been attempting to force the outlet. Windschitl provided a cross-section drawing of the Hamilton Square pond and the houses on Chesterton Commons immediately north of the pond. Windschitl noted that the drawing was not to scale. Windschitl referred to the cross-section drawing stating that, on the north side of the pond, the berm was very narrow or minimal. Windschitl added that his engineer indicated that, as water rises, the berm behaves like a funnel and the top pressure is extreme. Windschitl suggested having soils and civil engineers design a berm, so the berm could handle the water pressure. Windschitl noted that water would be 4.3 ft above Chesterton Commons' low floor elevations and that the Hamiltons were worried about the post office at 902.6, which was 2.6 ft above the water. Windschitl asked about the lateral groundwater effects of ponds and if people would have problems with their basements. Kelly asked Windschitl how long the pond would have to stay that high in order for lateral movement to occur. Windschitl replied that he was not an engineer, but that an engineer could calculate it. '. J , J , ) DRAFT Minutes: June 22,1998 Meeting of the Con Creek Watershed District Board of Managers. Page 6 of8 Williams asked Windschitl why he would not allow an outlet. Windschitl replied that he tried to file the plat of the property north of the gas line, but the City denied it and required Windschitl to turn land over to the City. Marvin asked if the outlet would relieve pressures on the lots with low basements. Windschitl stated that the houses had no wet basement problems because of anything Windschitl had done. Windschitl added that, with two ponds, the concern would not exist because water would not get up to these elevations. Kelly asked Matthiesen if the water level in the ponds would stay up longer with two ponds. Matthiesen stated that the water level would stay up longer with two ponds and the ponds would have more hydraulic head. Kelly clarified that, without an outlet, the ponds would only be drawn down through infiltration. Kelly stated that, if Chesterton Commons was graded according to the grading plan, it would include an emergency drainage swale behind all the houses. Windschitl stated that they had put one in and that they understood that the swale was in the plans. Windschitl added that, if the berm gave way, there would be a wall of water and that the emergency outlet would have no hope of handling it. Matthiesen indicated that there would not be a "wall of water." Windschitl replied that there would be a wall of water the size of the entire pond. Kelly replied that the berm would not just suddenly give way completely. Richmond stated that when berms break, it is due to the movement of water. Richmond inquired about what would cause a berm to break. Windschitl replied that a berm would break ifnot designed correctly. Richmond clarified that Windschitl's original question was whether or not the pond would be strong enough to protect houses at lower elevations. Windschitl asked how his houses would stay dry at 896.0 if the post office needed to be at 902.6. Windschitl stated that there would not be a problem ifthere were two ponds. Knoll reminded Windschitl that there would be two ponds unless Hamiltons get an outlet. Richmond added that the District engineers were saying that there would not be a problem with one pond if there was an outlet. Williams stated that it seemed to be to Windschitl's advantage to let Hamilton Square to drain through Windschitl's property. Marvin agreed. Knoll asked ifWindschitl's concern was that there would only be 1 pond. Windschitl stated that that was his concern. Knoll stated that there would only be one pond if there was an outlet, otherwise there would be two ponds. Knoll inquired about Windschitl's objection to an outlet. Windschitl stated that, at the time the property was platted, the question was not what it is now. Windschitl stated that the City was saying that Windschitl would have to grant an easement to the City for the Hamilton's benefit. Windschitl stated that the only way the outlet would work is if Windschitl gave an easement to the City for approximately 1 % acres that would be used by the Hamiltons for their outlet. Richmond asked ifWindschitl would receive no benefit in giving up the land except that it moves water. Kelly stated that there was no ponding of Hamilton's water on Windschitl's property and that the only thing that would cross the property would be a pipe, which would facilitate a pass-through \ situation. Windschitl stated that that was not what the City was requiring. / DRAFf Minutes: June 22, 1998 Meeting of the Con Creek Watershed District Board of Managers. Page 7 of8 ,; Scott Erickson, City Engineer for Andover, stated that this would definitely be a pass- through situation. Erickson added that the ponds were already constructed and that Windschitl's property seemed to be the logical place to dedicate easements, since easements were already being dedicated on Windschitl's property to the north for ponding. Erickson added that there were several restrictions, in that the water would have to build up before the water got out, so that a swale would be needed in the dedication of easements. Windschitl stated that if Hamilton's water came through, it would sit in a big pond first and would build up, without being able to outlet. Erickson replied that if both easements were dedicated, there would be another outlet. Kelly stated that the outlet would have to be constructed at the same time, or before, any other water management structure was constructed. Richmond asked Windschitl if the outlet would have to be constructed even if Hamilton Square did not discharge through it. Windschitl stated that the outlet would have to be constructed at some time, Richmond asked if the outlet would have to be constructed earlier if Hamilton Square discharged through it. Windschitl stated that that was correct. " / Windschitl stated that he would like to establish the cfs the District was using. Windschitl added that the argument has been made that Hamiltons are discharging 0.75 cfs into the system. Windschitl stated that the calculations he had seen, including Hamilton's own, show cfs figures higher than 0.75 cfs. Windschitl asked the Board to establish what it believed the cfs would be. Windschitl stated that the Hamilton's engineer used 0.79, 1.45 and 2.73 for 24-hour, 2-day and 4-day respectively and noted that the Hakanson Anderson and Montgomery Watson numbers differed from those. Windschitl added that the issue centered around the size of the pipe the Hamiltons must purchase for their project. Windschitl stated that his engineer told him that the Hamiltons would need 87% of the pipe. Kelly noted that Peter Raatikka, Windschitl's engineer, had recanted that statement twice. Windschitl stated that he did not believe that that was accurate. Matthiesen stated that all three engineering firms agreed on the cfs coming off of Hamilton Square. Matthiesen noted that, in modeling, the numbers (0.74,0.76 and 0.79 cfs) were right on. Windschitl asked if, the number was indeed 0.74, he could sleeve the pipe down to 4" in size to keep the discharge at 0.75 cfs. Matthiesen replied that a 4" pipe would require extensive maintenance. Windschitl stated that he did not believe 0.75 was the correct number. Richmond asked if Matthiesen preferred to keep the original size of the pipe because it would be better to use a percentage of a larger pipe rather than the.full capacity of a smaller pipe. Matthiesen stated that one can only purchase pipes 12" or larger. Windschitl stated that, when they constructed the structure, they sleeved it down to a 4" pipe. Matthiesen stated that, with a 12" pipe with a 4" opening, anything that passed through it would keep going and would not get hung up. Windschitl stated that that would occur until the emergency overflow (at 900.57). Windschitl stated that any water coming out after 900.57 would be coming out a 12 -15" pipe. Windschitl asked if the cfs would be greater than 0.76. Matthiesen replied that it would, if it was going out the emergency overflow. / DRAFT Minutes: June 22,1998 Meeting of the Con Creek Watershed District Board of Managers. Page 80f8 Williams suggested that the engineering details be worked out and brought back to the Board. Windschitl stated that he made a request for the engineering data and was denied in getting it. Matthiesen stated that was untrue. Richmond asked Windschitl who he spoke with. Windschitl stated that he asked Vlach for a copy of the engineering report. Kelly stated that he understood Windschitl asked for the staff report that was going to the Board. Windschitl stated that he asked for what was going to the Board, as well as the engineering report. Windschitl added that he was told that there was no engineering report; that it was a combined report. Kelly stated that the District Office had only what was given to the Board. Matthiesen stated that he had called Raatikka and offered the engineering data to him. Windschitl stated he was told he could not get the engineering report until the Board acted on it. Kelly stated that Windschitl got a copy of what went to the Board and that the details would be available as soon as the Board acted on the report. Richmond clarified that the staff report was what Kelly had in the District Office and that Windschitl received a copy, Richmond added that Windschitl was requesting both. , Marvin stated that the Board would not resolve the engineering issues. Richmond added that the engineering information would be released after the report was forwarded to the Andover City Council. Windschitl stated that that did not allow individuals to comment on the report and added that there were 3 or 4 items he believed were not accurate. Richmond stated that the report was the District's report and that the Board had the right to pass it on to the City Council and other interested parties. Windschitl asked if the Board was going to give people the opportunity to comment on the report before it was passed out. Windschitl asked about the correction that was submitted by Raatikka. Matthiesen stated that the correction had been faxed to him at 4:45 that afternoon and added that that did not allow Matthiesen a reasonable amount of time in which to review the information, Windschitl stated that he had only had a limited amount of time in which to review the District's staff report. Matthiesen stated that the District had not asked Windschitl to review the staff report. Richmond replied that individuals have the right to question the report and that questions should be submitted, in writing, to District staff. Marvin stated that the Board was to receive the report and forward it to the Andover City Council; that Matthiesen had explained it; that comments were heard from Windschitl and the City of Andover. / Williams called the question. Motion to receive the report made by Williams; seconded by Richmond. Motion carried with five yeas (Hentges, Knoll, Marvin, Richmond, Williams); no nays. Windschitl requested a copy of the audio tape of the Board proceedings. \ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: luly 7. 1998 ITEM NO. Comprehensive Plan Amendment Change Land Use District RU to C, Section 23 Q- Gerald & Carol Windschitl ~\ ORIGINATING DEPARTMENT Planning John Hinzman, 11-1 City Planner AGENDA SECTION Discussion Item Request ,/ The City Council is asked to review a Comprehensive Plan Amendment to change the land use district designation from RU, Residential Urban Single Family to C, Commerical by Gerald and Carol Windschitl on land owned by Ashford Develoment Corp., Inc. (PIN 22-32-24-23-0003). The proposed parcel is aproximately 5.45 acres and is.currently a part of the CHESTERTON COMMONS Preliminary Plat in Section 23. Plannin!! and Zonin!! Commission Review The Planning and Zoning Commission voted 4-0 (2 absent) to deny the request at the June 23,1998 meeting. Commissioners objected to the timing of the development in relation to the residential plat, and proposed uses of a commerical distict in relation to Oak View Middle School. Please see the attached minutes for more information. Attachments . Resolution for denial . Planning and Zoning Commission Minutes - June 23,1998 . Staff Report - June 23, 1998 " , ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R -98 A RESOLUTION DENYING AN AMENDMENT TO THE COMPREHENSIVE LAND USE PLAN OF THE CITY OF ANDOVER TO CHANGE THE LAND USE DISTRICT DESIGNATION FROM RU, RESIDENTIAL URBAN SINGLE F AMIL Y TO C, COMMERCIAL FOR GERALD AND CAROL WINDSCHITL ON PROPERTY OWNED BY ASHFORD DEVELOPMENT CORP., INC. (PIN 23-32-24-23-0003). WHEREAS, Gerald and Carol Windschitl have petitioned for an amendment to the Andover Comprehensive Land Use Plan on property owned by Ashford Development Corp., Inc. to change the land use district designation from RU, Residential Urban Single Family to C, Commercial on approximately 5.45 in the southwest comer of the CHESTERTON COMMONS Preliminary Plat in Section 23, legally described as follows: \ ) That part of the Southwest Quarter of the Northwest Quarter of Section 23, Township 32, Range 24, Anoka County, Minnesota described as follows: Beginning at the Southwest comer of the Southwest Quarter of the Northwest Quarter of said Section 23; thence North 00 degrees 02 minutes 19 seconds East, assumed bearing, along the west line thereof a distance of 720.12 feet to the intersection with the north line of the South 720.00 feet of said Southwest Quarter of the Northwest Quarter; thence South 88 degrees 53 minutes 56 seconds East, along said north line a distance of 303.14 feet; thence South 57 degrees 53 minutes 02 seconds East a distance of 31. 76 feet to the east line of the west 330.00 feet of said Southwest Quarter of the Northwest Quarter; thence South 00 degrees 02 minutes 19 seconds West, along said east line a distance of 703.76 feet to the south line of said Southwest Quarter of the Northwest Quarter; thence North 88 degrees 53 minutes 56 seconds West a distance of330.06 feet to the point of beginning. WHEREAS, the Planning and Zoning Commission finds the request would have a detrimental effect upon the health, safety, and general welfare ofthe City of Andover; and WHEREAS, the Planning and Zoning Commission recommends to the City Council denial of the amendment as requested. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and denies said amendment to the Comprehensive Land Use Plan for the following reasons \ / 1. Inconsistency with the spirit of the Comprehensive Plan. 2. Detrimental affect on the health, safety and general welfare. , / , , ./ '\ / Page Two CPA 98-02, RU to C Gerald and Carol Windschitl Adopted by the City Council of the City of Andover on this 7th day of July, 1998. CITY OF ANDOVER ATTEST: J.E. McKelvey, Mayor Victoria V olk, City Clerk J egular Planning and Zoning Commission Meeting Jne 23, 1998 - Minutes age 2 .ot SpliWariance, Cont.) 'OTION by Apel, seconded by Gamach orward to the City Council the resolution prepared I staff to approve the lot spliUvariance request racy and Mike Ellis and Linda and Ken :heneman at 697 - 141st Lane NW. 'otion carried on a 3-yes (Apel, Gamache. Peek), 3-absent (Wells, ill be forwarded to the City Council on July 7. 1998. :ommissioner Wells arrived at this time - 7:36 pm). ublic Hearing/Comprehensive Plan Amendment/Section 23/G. & C, Windschitl r. Hinzman reviewed the request of Gerald and Carol Windschitl for an amendment to the 0mprehensive Plan to change the land use designation from RU, Residential Urban Single amily to Commercial on land owned by Ashford Development Corporation. The site is a 5.45 :;rr '''!rcel which is currently a part of the Chesterton Commons preliminary plat. The proposed te'vvc3s originally designated for single family detached housing. Eleven lots would be iminated and. Eagle Street would need to be relocated. The original plat would need to be l1ended to reflect these changes. The applicant has not indicated a proposed use for the :!velopment. Mr. Hinzman explained that the property owners in Chesterton Commons Jrchased their property under the assumption that the property would be a single family :!velopment. The nearest existing residential lots are 160' from the development. Mr. Hinzman )ted that the preliminary plat has been approved but the property has not been final platted yet. :Jmmissioner Wells questioned the proposed zoning of the property because a year ago it was -1, then R-4 and now they are requesting that it be commercial. Mr. Hinzman explained that e developer has decided to make a change. He also noted that we would have to look at a re- 1nfiguration of the lots. Commissioner Gamache asked if 154th would come out directly across )m Oak View Middle School. Mr. Hinzman stated that it would. Commissioner Gamache ,ked what the status of the PUD is with Mr. Hinzman stating that it is in the sketch plan stage, OTION by Gamache, seconded by Apel to open the public hearing. Motion carried on a 4-yes -;amache, Apel, Peek, Wells), 2-absent (Luedtke, Squires) vote. ~rry Windschitl, Ashford Development Corporation stated that it is their intention to plat single l1i1y lots, with no townhomes. They will have two commercial sites - one to the north of and 1e "9 to the south. Mr. Windschitl explained that the PUD preliminary plat is almost complete. le"c(chitect has to catch up to where they are in the process. When they come in with the eliminary plat they want to have elevations and everything else ready. The PUD will contain a tail service station, day care center and office retail building. Mr. Windschitl also noted that len the original drawings for Chesterton Commons were presented, this five acre parcel was own as commercial. They do not have a site specific purpose for the two parcels. Their first , ) )/alll iing and Zoning Commission Meeting '.me 23, 1998 - Minutes 'age 3 reference would be a family restaurant on the southern parcel but because of Andover's zoning rdinance this would be impossible as a beer and wine license would not be allowed. They also Joked at a medical type of facility such as a physical therapy center which would complement 1e clinic. Chesterton Commons will have some lots that are on permanent hold so no one can Jild on them. Eagle Street would be straightened out and will be located between the 3sidentiallots and the commercial lots. ommissioner Wells asked what the status is water to this site and the storm drainage. Mr. lindschitl stated that they don't have any issues on this site. The sewer and water are both jjacent to the property. d Hamilton, 5650 Highway 10, Ramsey asked how this property can be rezoned if the plat has Jt been amended yet. He also noted that there is an issue on the storm drainage between hesterton Commons and Hamilton Square. He stated that when he developed Hamilton quare he paid for oversizing the water pipe and now Mr. Windschitl will be able to take jv ~tage of it. Mr. Hamilton then presented material from the Coon Creek Watershed Board hI", /states that if there is a change in the proposed land use on Chesterton Commons from ;sidential to commercial, hydrologic data must be recalculated. egarding Mr. Hamilton's question about the rezoning prior to amending the plat, Mr. Hinzman Jted that a condition of the resolution prepared by staff is the an amended preliminary plat of hesterton Commons must be approved. linslow Holasek, 1159 Andover Boulevard - expressed concern about the storm water issue as ere isn't good storm water drainage in this area. Mr. Windschitl replied that runoff calculations ould have to be done at a higher runoff rate. The pond would have to be moved and it would 3 used as a buffer on one side. OTION by Gamache, seconded by Wells to close the public hearing. Motion carried on a 4-yes Veils, Gamache, Apel, Peek, 2-absent (Luedtke, Squires) vote. 3ve Carlberg noted that the whole issue revolves around easements along Hanson Boulevard. le easements were not dedicated so the council denied the plat. :ting Chairman Peek stated that from general planning this makes sense because Hanson Julevard is a main corridor; however, he felt that this may suffer from an issue of timing. We're re-~y taking about a PUD across the street and this is being requested to be Shopping Center. In jof the permitted uses may not be appropriate because of the middle school so close. He It that there are more negatives than positives. Jmmissioner Wells felt that by approving this request, the city would be opening themselves up some major problems. She didn't feel that something like a McDonald's would be appropriate, \ J Planning and Zoning Commission Meeting June 23, 1998 - Minutes ~age 4 She also felt that with the issue between Chesterton Commons and Hamilton Square not being -esolved, it would not be a good idea to approve this request. ::::ommissioner Apel suggested that this come in as a total replat. He did, however, feel it is a ;:Jood spot for commercial. ::::ommissioner Gamache stated he would be against approval. \AOTION by Peek, seconded by Gamache to forward to the City Council a resolution denying an 3mendment to the Comprehensive Land Use Plan to change the land use district designation 'rom Residential Urban Single Family to Commercial for Gerald and Carol Windschitl on property Jwned by Ashford Development as prepared by City Staff noting that it was the opinion of the ::llanning and Zoning Commission that this proposal was not consistent with the current :::omprehensive Plan and that the Commission funds it will have a detrimental affect on the lealth, safety and general welfare of the city. . \ " ) \Aotion carried .on a 4-yes (Wells, Apel, Gamache, Peek), 2-absent (Squires, Luedtke) vote. This .viII go before the City Council on July 7, 1998. ~ublic Hearing/Rezone from R-4 to C, Section 23/Gerald Windschitl vir. Hinzman explained that because this item is contingent upon the previo item being 3pproved, it would not be appropriate to fully discuss it; however, since ublic hearing was 3dvertised it should be acted upon. -\cting Chairman Peek opened the public hearing. AOTION by Gamache, seconded by Wells to close the p ic hearing. Motion carried. vlOTION by Wells, seconded by Gamache to forwar '~he City Council denial of the rezoning "equest of Gerald Windschitl. Motion carried on 'Z~~ ~~pel, Gamache, Peek, Wells), 2-absent Squires, Luedtke) vote. This will go to the Cit ouncil on July 7, 1998. .j,mended Special Use Permit/Bulk St age of Liquid Fuels/3118-162nd Lane/Ace Solid , N e / Ar. Hinzman reviewed the reque of Ace Solid Waste to replace a 3000 gallon underground ,torage tank with a 10,000 ga n underground storage tank on their property at 3118 - 162nd .ane NW. The property is zoned Industrial and the surrounding land uses are also Industrial. ;"he original tank was installed in the 1970's and federal regulations now require that all tanks ,",___:__ __-J ..,,__:__ ,.....___=__:__ ..~_ _...~__ \ J CITY OF ANDOVER REQUEST FOR PLANNING COMMISSION ACTION DATE: June 23. 1998 ITEM NO. 4 ORIGINATING DEPARTMENT Public Hearin!!:: Comprehensive Plan Amendment Land Use Change RU to C Section 23 Gerald and Carol Windschitl Planning John Hinzman City Planner Reauest , J The Planning and Zoning Commission is asked to review an amendment to the Comprehensive Plan to change the land use district designation from RU, Residential Urban Single Family to C, Commercial by Gerald and Carol Windschitl on land owned by Ashford Development Corp" Inc. (PIN 23-32-24-23-0003). The site is approximately 5.45 acres and is currently a part of the CHESTERTON COMMONS Preliminary Plat in Section 23, legally described on the attached resolution. Applicable Ordinances Minnesota State Statute Chapter 473.858 states, "If the comprehensive municipal plan is in conflict with the zoning ordinance, the zoning ordinance shall be brought into conformance with the plan... after August 1, 1995, a local governmental unit shall not adopt any fiscal device or official control which is in conflict with its comprehensive plan." If the Comprehensive Plan is amended, the applicant will need to rezone the land to an applicable zoning district by December 3l, 1998. Adiacent Land Use Adjacent land use within 350 feet of the site includes the following: " South West RU, Rural Urban Single Family; CHESTERTON COMMONS Preliminary Plat RU, Rural Urban Single Family; CHESTERTON COMMONS Preliminary Plat C, Commercial; HAMILTON SQUARE (Post Office, Mork Clinic) RU, Residential Urban Single Family; Oak View Middle School North East / J. Page Two CPA 98-02 RU to C Gerald and Carol Windschitl Andover Comprehensive Plan The Andover Comprehensive Plan, Chapter VI, Section EA, outlines the following policies pertaining to the siting of commercial development: . Neighborhood convenience centers shall be located along arterial or collector streets. . Neighborhood convenience centers shall be located with convenient accessibility for both motorists and pedestrians, giving due consideration to market demand and community development. . Orderly transition areas between commercial and residential areas shall be established and maintained. General Review " ) . The proposed site was originally designated for single family detached housing as part o{the Chesterton Commons Preliminary Plat. Eleven lots would be eliminated and Eagle Street NW would need to be relocated (see attachment). The original plat would need to be amended to reflect these changes. . The applicant has not indicated proposed use for the development. . Property owners in Chesterton Commons purchased property under the assumption of a single family detached development. The nearest existing residential lots are approximately 160' from the development. . Adequate separation via landscaping and\or berming should be implemented to negate the impact of the commercial site upon existing and planned residential areas if the amendment is approved. . The proposed site is adjacent to the Hamilton Square commercial development consisting of a Post Office and Medical Clinic Commission Options \ , / 1. The Andover Planning and Zoning Commission may recommend to the City Council approval of an amendment to the Comprehensive Plan to change the land use district designation from RU, Rural Urban Single Family to C, Commercial on approximately Page Three " CPA 98-02 .J RU to C Gerald and Carol Windschitl 5.45 acres located in Section 23 of the Chesterton Commons Preliminary Plat, legally described on the attached resolution. 2. The Andover Planning and Zoning Commission may recommend to the City Council denial of an amendment to the Comprehensive Plan to change the land use district designation from RU, Rural Urban Single Family to C, Commercial on approximately 5.45 acres located in Section 23 of the Chesterton Commons Preliminary Plat, legally described on the attached resolution. The Planning and Zoning Commission finds the proposal does not meet the requirements of Ordinance No.8, Section 5.03(B). 3. The Andover Planning and Zoning Commission may table the item pending further information from the applicant or Staff. Attachments " " ! . Resolution for Approval . Resolution for Denial . Location Map . Site Plan . Map of CHESTERTON COMMONS Preliminary Plat . Application . 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"\ . - -1-: .' -I' ..",.... ~ . , '. .:: ~. 1 _ _;..-&, . . ~ l'c~", ,..,. ;'. - ".~.. ,~ ':' . :~~N-.'" -~~ :~.'.=' -. "". .' - -,..;.' .' . \~ . .("'- ... C'he5tet:fOf\"': --" .' -L. ~'o^ '~-., . .' . Gom .,.{";;". '.'. ,...,'....\ {'.S rAd.(j;~i: :.:<';:, .".. .' n-.. ....:. -". . '. - ..'., . . . . ~ -, -. '--.~ " CITY of ANDOVER " / 1685 CROSSTOWN BOULEVARD NW, . ANDOVER. MINNESOTA 55304 . (612) 755-5100 CO~IPREHENSIVE PLAN AMENDMENT REOUEST FOR.."1 Property Address /.s-L( "y- fiA......J<J (J I vel 4T1/.h(.,d. ~:5 A Legal Description of Property: S L "- (Fill in \vhichever is appropriate): Lot Block Addition (If metes and bounds. attach the complete legal description). PIN " ,/ Reason for Request _{< I,{ -rn fh_ f!..-'-I ,,, ,4- J . C IrJ TD 5c..... -rL... /....4__~ U h..... A I I ",-J h/~ 11... P 14./ F".....~ \..--'-"2.., '" . '""0 Current Land Use District R L.j Requested Land Use District c.. -------------G:~~;~~- c --w. ,,~} ,,-:" - ;:C--c. /-1 r;)J-. A, ",1/ ~d-S <" c-. I 1-1 Name of Applicant Address :1 ? C/o /f).......d t-.4t../<. A......J ;4" '*~ hA -J Home Phone 4).. 7 ~ CJ.ll 7 Business Phone Fax Number Signature~lt/,~~~ Date SI/9/78 ---------!. ~ _c:d..:_Ld,~.....4c_ ..;J --?' ~ (! 11 tU-..;d.r,,-t. .-' Ft:Cit O~_) ~"'--... \ d. ~ __0 r .' . ~/9 7\) ~/t"/t8;/ ~. Property O\\ner (Fee Owner) <;1~ J;u...dl"'w.. Le.~.u:/ !YJlMtl.vl~c4.f.L (If different from abo\'e) O,,".,J.I- - en" ~c.,,_ ~ Address 1f)'4. t=",,- J "Pc.-c--{,/....._T CP_/'",,_oTl.....) ::;:--'" \ ) Home Phone q;) 7 -7;L 17 Business Phone '-I :2 7 - oC-! .J J - tl-J:s,;:-..-<:1 O~""""'I..........r 4-1~/..lt.J ~.... Signature i~jJ.2- &) .d...-~ Date .9/1 ft /98 "- ) t../" CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (612) 755-5100 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF PUBLIC HEARING The Planning and Zoning Commission of the City of Andover will hold a public hearing at 7:30 p.m., or as soon thereafter as can be heard, on Tuesday, June 23, 1998 at Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota to review the Cpmprehensive Plan amendment and Rezoning request of Gerald Windschitl to change the land use district designation from RU, Residential Urban Single Family to C, Commercial and rezone from R-4, Single Family Urban to SC, Shopping Center at 154xx Hanson Boulevard NW, generally located north and west of CHESTERTON COMMONS and opposite Oak View Middle School (pIN 23-32-24-23-0003) legally described as follows: \ ) '\ ) That part of the Southwest Quarter of the Northwest Quarter of Section 23, Township 32, Range 24, Anoka County, Minnesota described as follows: Beginning at the Southwest comer of the Southwest Quarter of the Northwest Quarter of said Section 23; thence North 00 degrees 02 minutes 19 seconds East, assumed bearing, along the west line thereof a distance of720.12 feet to the intersection with the north line of the South 720.00 feet of said Southwest Quarter of the Northwest Quarter; thence South 88 degrees 53 minutes 56 seconds East, along said north line a distance of303.14 feet; thence South 57 degrees 53 minutes 02 seconds East a distance of31.76 feet to the east line of the west 330.00 feet of said Southwest Quarter of the Northwest Quarter; thence South 00 degrees 02 minutes 19 seconds West, along said east line a distance of703.76 feet to . the south line of said Southwest Quarter of the Northwest Quarter; thence North 88 degrees 53 minutes 56 seconds West a distance of330.06 feet to the point of beginning. All written and verbal comments will be received at that time. A copy of the application will be available for review prior to the meeting at City Hall. ~tf4 Victoria V olk, City Clerk Publication dates: June 12, 1998 June 19, 1998 PIN 233224220001 CAMBRIDGE CAPITAL INC 941 HILL WIND RD NE STE 301 V~TNEAPOLIS MN 55432 PIN 233224210001 ASHFORD DEVELOP CORP INC 3640 152ND LN NW ANDOVER MN 55304 PIN 223224110001 CENTER OAKS PARTNERS 13736 JOHNSONST NE . HAM LAKE MN 55304 / PIN 233224320002 HAMILTON LORA G 6615 HWY 10 NW ANDOVER MN 55304 PIN 22322441000 I ANDOVER CITY OF 168S CROSSTOWN BLVD NW ANDOVER MN 55304 PIN 223224140006 ANOKA HENN IND SCHOOL DIST II 11299 HANSON BLVD NW COON RAPIDS MN 55433 PIN 233224240002 KOPIS CHESTER A & DOROTHY 1296 CROSSTOWN BLVD ANDOVER MN 55304 RESIDENT 15245 BLUEBIRD ST NW ANDOVER, MN SS304 RESIDENT 15219 BLUEBIRD STNW ANDOVER, MN S5304 RESIDENT 1335 IS3RD LANE NW ANDOVER, MN S5304 RESIDENT 1425 153RD LANE NW ANDOVER, MN 55304 RESIDENT 1504 l53RD LANE NW ANDOVER, MN S5304 RESIDENT 1470 IS3RD LANE NW ANDOVER, MN SS304 RESIDENT 1434 153RD LANE NW ANDOVER, MN SS304 RESIDENT 1404 153RD LANE NW ANDOVER, MN 55304 \ , J RESIDENT 1380 153RD LANE NW ANDOVER, MN 55304 RESIDENT 1370 153RD LANE NW ANDOVER, MN 55304 , / \ / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: luly 7.1998 ITEM NO. REZ 98-03, R-4 to SC Section 23 q . Gerald and Carol Windschitl ORIGINATING DEPARTMENT Planning John Hinzman, J tl City Planner AGENDA SECTION Discussion Item Request The City Council is asked to review the rezoning request of Gerald and Carol Windschitl to rezone approximately 5.45 acres owned by Ashford Development Corp. from R-4, Single Family Urban to SC, Shopping Center. The proposed area is located in the southwest corner of the CHESTERTON COMMONS Preliminary Plat in Section 23 (PIN 23-32-24-23-0003), legally described on the attached resolution. The proposal is submitted in conjunction with a Comprehensive Plan Amendment from Residential / Urban to Commercial. Plannin!! and Zonin!! Commission Review The Planning and Zoning Commission voted 4-0 (2 absent) to deny the request at the June 23,1998 meeting because of inconsistency with the Comprehensive Plan. Attachments . Resolution for Denial . Planning and Zoning Commission Minutes - June 23, 1998 . Planning and Zoning Commission Staff Report / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R -98 A RESOLUTION DENYING AN AMENDMENT TO ORDINANCE 8, SECTION 6.03 TO REZONE PROPERTY FROM R-4, SINGLE F AMIL Y URBAN TO SC, SHOPPING CENTER FOR GERALD AND CAROL WINDSCHITL ON PROPERTY OWNED BY ASHFORD DEVELOPMENT CORP., INC. (PIN 23-32-24-23-0003). WHEREAS, Gerald and Carol Windschitl have petitioned for an amendment Ordinance 8, Section 6.03 to rezone approximately 5.45 acres from R-4, Single Family Urban to SC, Shopping Center in the southwest comer of the CHESTERTON COMMONS Preliminary Plat on property owned by Ashford Development Corp., Inc. in Section 23, legally described as follows: I That part of the Southwest Quarter of the Northwest Quarter of Section 23, Township 32, Range 24, Anoka County, Minnesota described as follows: Beginning at the Southwest comer ofthe Southwest Quarter of the Northwest Quarter of said Section 23; thence North 00 degrees 02 minutes 19 seconds East, assumed bearing, along the west line thereof a distance of720.12 feet to the intersection with the north line of the South 720.00 feet of said Southwest Quarter of the Northwest Quarter; thence South 88 degrees 53 minutes 56 seconds East, along said north line a distance of 303.14 feet; thence South 57 degrees 53 minutes 02 seconds East a distance 001.76 feet to the east line of the west 330.00 feet of said Southwest Quarter of the Northwest Quarter; thence South 00 degrees 02 minutes 19 seconds West, along said east line a distance of703.76 feet to the south line of said Southwest Quarter of the Northwest Quarter; thence North 88 degrees 53 minutes S6 seconds West a distance of 330.06 feet to the point of beginning. WHEREAS, the Planning and Zoning Commission finds the request would have a detrimental effect upon the health, safety, and general welfare of the City of Andover; and WHEREAS, the Planning and Zoning Commission recommends to the City Council denial of the amendment as requested. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and denies said amendment to Ordinance 8, Section 6.03 for the following reasons 1. Inconsistency with the Comprehensive Plan. CITY OF ANDOVER ATTEST: J.E. McKelvey, Mayor Victoria Volk, City Clerk " ) ;:)Ianning and Zoning Commission Meeting June 23, 1998 - Minutes. ;:)age 4 3he also felt that with the issue tween Chesterton Commons and Hamilton Square not being 'esolved, it would not be a good id /lOTION by Peek, seconded by Gamache to forward to th City Council a resolution denying an ~mendment to the Comprehensive Land Use Plan to change e land use district designation rom Residential Urban Single Family to Commercial for Gerald d Carol Windschitl on property 1wned by Ashford Development as prepared by City Staff noting th it was the opinion of the .Jlanning and Zoning Commission that this proposal was not consisten ith the current ::;omprehensive Plan and that the Commission funds it will have a detrime al affect on the lealth, safety and general welfare of the city. . " \ ) ,10tion carried on a 4-yes (Wells, Apel, Gamache, Peek), 2-absent (Squires, LuedtK This ,ill go before the City Council on July 7, 1998. He did, however, feel it is a :ommissioner Apel suggested that this co ~ood spot for commercial. :ommissioner Gamache stated he would beagains <J.ublic Hearing/Rezone from R-4 to C, Section 23/Gerald Windschitl lr. Hinzman explained that because this item is contingent upon the previous item being pproved, it would not be appropriate to fully discuss it; however, since a public hearing was dvertised it should be acted upon. .cting Chairman Peek opened the public hearing. lOTION by Gamache, seconded by Wells to close the public hearing. Motion carried. lOTION by Wells, seconded by Gamache to forward to the City Council denial of the rezoning ~quest of Gerald Windschitl. Motion carried on a 4-yes (Apel, Gamache, Peek, Wells), 2-absent 3quires, Luedtke) vote. This will go to the City Council on July 7, 1998. lr. Hinzman reviewed the request of Ace Sol' ste to replace a 3000 gallon underground :orage tank with a 10,000 gallon un round storage tank on their property at 3118 -162nd ane NW. The property is z ndustrial and the surrounding land uses are also Industrial. ne original tank was ins ailed in the 1970's and federal regulations now require that all tanks .mended Special Use Permit/Bulk Storage of Liquid Fuels/3118-162n la: ) I~r.".."i...._ ...,,.,rI 7,....niP"'l_ f""'".-...-:........:,..... k A............:_..... / CITY OF ANDOVER REQUEST FOR PLANNING COMMISSION ACTION DATE: June 23.1998 ITEM NO. 5 ORIGINATING DEPARTMENT Public Hearin!!:: REZ 98-03 Rezone from R-4 to SC Section 23 Gerald Windschitl Planning John Hinzman City Planner Reauest The Planning and Zoning Commission is asked to review the rezoning request of Gerald Windschitl to rezone approximately 5.45 acres owned by Ashford Development Corp. from R-4, Single Family Urban to SC, Shopping Center. The proposed area is located in the southwest comer of the CHESTERTON COMMONS Preliminary Plat in Section 23 (PIN 23-32-24-23-0003), legally described on the attached amendment to Ordinance 8, Section 6.03. , , / The rezoning is submitted in conjunction with a Comprehensive Plan Amendment from RU, Residential Urban Single Family to C, Commercial. Apolicable Ordinances Ordinance 8, Section 5.02, establishes the procedure for changing zoning district boundaries (rezoning). Ordinance No.8, Section 5.03(B) establishes the criteria for granting a special use permit. These same criteria have been utilized by the City in considering rezoning applications in the past. The criteria include the following: Effect of the proposed use upon the health, safety, morals and general welfare of the occupants of surrounding land. Existing and anticipated traffic conditions including parking facilities on adjacent streets and land. Effect on values of property and scenic views in the surrounding area. '\ ) Effect of the proposed use on the Comprehensive Plan. Page Two Page Two Rezoning - R-4 to SC J Section 23 June 23, 1998 Ordinance 8, Section 6.02 establishes the minimum length, width and size for property in the SC, Shopping Center Zoning District. They are as follows: Lot Width at Front Setback Lot Depth Minimum District Area - 200 feet - 150 feet - 5 acres Ordinance No.8, Section 6.01, designates the Shopping Center District as serving modem retail shopping facilities of integrated design in appropriate locations. The general location of potential shopping center sites will be indicated on the Comprehensive Plan. Adiacent Zonin!!: and Land Use Adjacent zoning and land use within 350 feet includes the following: '\ ) North East South West R-4, CHESTERTON COMMONS Preliminary Plat R-4, CHESTERTON COMMONS Preliminary Plat SC, HAMILTON SQUARE (Post Office, Medical Clinic) R-l, Oak View Middle School General Review . The proposed site was originally designated for single family detached housing as part of the Chesterton Commons Preliminary Plat. Eleven lots would be eliminated and Eagle Street NW would need to be relocated (see attachment). The original plat would need to be amended to reflect these changes. . The applicant has not indicated proposed use for the development. Potential SC uses are attached. . Property owners in Chesterton Commons purchased property under the assumption of a single family detached development. The nearest existing residential lots are approximately 160' from the development. . Adequate separation via landscaping and\or berming should be implemented to negate the impact of the commercial site upon existing and planned residential areas if the amendment is approved. " / . The proposed site is adjacent to the Hamilton Square commercial development consisting of a Post Office and Medical Clinic Page Three Rezoning - R-4 to SC / Section 23 June 23, 1998 Commission Options 1. The Andover Planning and Zoning Commission may recommend to the City Council approval of the rezoning request of Gerald Windschitl on property owned by Ashford Development Co., Inc. to rezone approximately 5.45 acres from R-4, Single Family Urban to SC Shopping Center in the southwest comer of CHESTERTON COMMONS Preliminary Plat located in Section 23, legally described on the attached amendment to Ordinance No.8, Section 6.03. 2. The Andover Planning and Zoning Commission may recommend to the City Council denial of the rezoning request Gerald Windschitl on property owned by Ashford Development Co., Inc. to rezone approximately 5.45 acres from R-4, Single Family Urban to SC Shopping Center in the southwest comer of CHESTERTON COMMONS Preliminary Plat located in Section 23, legally described on the attached amendment to Ordinance 8, Section 6.03. The Planning and Zoning Commission finds the proposal does not meet the requirements of Ordinance No.8, Section 5.03(B). \ ) 3. The Andover Planning and Zoning Commission may table the item pending further information from the applicant or Staff. Attachments . Ordinance Amendment . Location Map . Site Plan . Map of CHESTERTON COMMONS Preliminary Plat . Listing approved uses for the SC, Shopping Center District . Application . 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",..!. 7' . _ ., . , ,.- .., ~I ~- '\ ' . . '- ~ ". ' ..,',:<'~: -. I '., ; <( I '\~tnwJ.rt ~mez: of NW 1/4', " .~\-~ \. ..', . "7r- \ ~c:' 2tteTWP. 32; Rge. 2. .' - \ (............ .', j . ... I I _L- ~ .\i'r~o' unty Monument C'h '~.:I'\.r~Of\" : ---- .. , '~-t..:. . 'I'" 1 . :; Ben~mari( Ie::> 'to' . T 41~ .... ..l... . - .j,'...... ". ".. . .,,1 "-~. ''->--"' ".9f. 't> [I: 1\ 'j ,,~ J '. ';<.' '.~. ':" . .:' .'. .,f, 0 m. rn a,^.. .....:. '.~.' '.~' .' '.' )* st.'fD;:IDV. ,.,~".. .. ,. ,. .. ""')' Y MJ . 0"~'~:'\~;,;,. ~u:.:: ::, -/ is I- ~~:or~;' '-~ '\ / CITYOF ANDOVER SC,SH()PPING CENTER Per Ordinance 8, Section 7 For further information,please contact the City of Andover Planning Department, 755-5100 PERMITTED USES . Day Care Centers . Financial Institutions . Hotels & Motels · Manufacturing (limited) . Medical & Dental Clinics · Mini Storage . Mortuaries & Funeral Homes . New Vehicle Sales . Private Clubs, Lodges, or Halls . Professional Offices . Professional Studios . Public Owned & Operated Property . Rental Businesses . Repair Services . Research Laboratories · Restaurants . RV, Boat & Marine Sales & Equipment . Commercial Recreation* . Service Stations · Theatres . Vehicle Wash Establishments . Vet Clinic or Hospital (no outside pens) . Vo-Tech, Trade, & Business Schools . Warehouses & Wholesale Businesses . Retail Trade and Services: Stores and shops selling personal services or goods over the counter. These include: '\ , J I Antiques Auto Accessories Barber Shops Bicycles Candy Carpets & Rugs China & Glassware Clothes Pressing Custom Dressmaking Drugs Electrical Sales & Repair Food Furrier Shops Gifts Hats Household Appliances Interior Decorating Laboratories Laundry & Dry Cleaning Pickup Leather Goods Locksmith Shop Art & S~hool Supplies Bakeries Beauty Parlors Books & Stationary Camera & Photo Supplies Catering Establishments Christmas Trees Clothing & Costmne Rental Department Stores Dry Foods Florist Furniture Garden Supplies (year round) Hardware Hobby Shops Hotels Jewelry Sales & Repair Medical Research & Testing Laundromat Luggage Musical Instruments " j Office Supply & Equipment Paint & Wallpaper Sales Photography Studios Restaurant Sporting Goods Theatre (except drive-in) Tobacco Variety Stores Optometrists Phonograph Records Service Station Shoes Tailoring Therapeutic Massage Toys Wearing Apparel PERMITTED ACCESSORY USES . Any incidental repair, processing, and storage necessary to conduct a permitted principal use not exceeding 30% of the floor space of the principle building SPECIAL USES By Special Use Permit " . Antennas (exceeding 35') . Blacktop or crushing plant for Hwy . Car Wash** . Liquor, Dancing, Tavern, Live Entertain . .Marquee (with or without signs) . Public Utility Structures (ex on ROW) . Service Station** . Signs on benches, shelters, etc. . Special Event Signage, etc. / . Area Identification Signs* . Commercial Animal Training . Drive-In Business /Drive-Thru Window . Outdoor Display, Sales, Storage*** . PUD (per sect 4.18, Ord. 112) . Real Estate Signs**** . Vet Clinic or Hospital (no outside pens) . Search lights, banners, etc. . Excavation (ex when bldg permit issued) * Five acres or more ** After 25,000 s.f. ofretail floor space is constructed * * * During operating hours only **** Over 32 s.f. per lot frontage & exceeding other sign area limits in business & industrial areas USES EXCLUDED . Auto Reduction Yards . Exterior Storage of Waste Tires . Landfills \ ) . Auto Recycling Yards . Junk Yards 1/ \ ) CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.w. . ANDOVER. MINNESOTA 55304 . (612) 755-5100 REZONING REQUEST FORM Property Address /S-LfXx. HA.v .ra.J is i l/ d Legal Description of Property: S<.!~ AnN""' d ~"'l 'POC-l-,!T7w (Fill in whichever is appropriate): Lot Block Addi tion PIN (If metes and bounds, attach the complete legal description).. Is the property: Abstract X information must be provided and County) . or Torrens ? (This can be obtained from the ----------------------------------------------------------------- \ \ j Reason for Request -rc k...z-"'~, TU.... Ah"....-<... dt")c....hccl. l="...-,_ R-'-( !(') ~C- (5/-..r)f~",vJ L"O"t~_)# -n,,-) '5 ~ 2c,-\..-':.J C,l AS)'- ;-.c .JoT...J M t4-.A-' TZ.J ~'7,,-",,- !1 d To I '" 3 . -~, ~ ('.... : '-; co.) 7\.;.. '<C.-f'L : L-; ,I ~ '7 {'....IL-........ i . -, /) ~ 1.-t//.._!,vl.,,__ L(~e. Current Zoning (\-'-f Requested zoningSC. Si.."PP....) ~/Tc....... ----------------------------------------------------------------- Name of Applicant be.. HId c:; f (lAk I A. (u...;d./c.L.. 1~1 Address 3(,'-(0 10.;........d L-4/V1.- /f.--. W 4,......d.v,,-- Jt....", SS"1c;'1 Home phone t(2t-ctJ-/7 Business phone Signature 1t:;.::3- f'f...~~;;;l:r~ Date s- J I q J98 - - -- - - -- - - - ------ -- - - - - -~~-.;,::;w.=-.;-~- - --'GJ -"~'~~:;r ~ }f,f,f;T ::. ~~v~~J.. ';]-N Property Owner (Fee O~lRer) S~.......c../>~/.:>,W~~/J,LtJ~c/.t- (If different from_aQ~ve), \ c:::x<....v'" ..... CJ r ~ ""- c.c -- Co Address Its h ;:t;.....l ~~...........lof-..~ c.,.~ I.,,-A..-z...} .:::r....d' , \ ) Home Phone qcl7 - q;1.I"1 Business Phone '-/.2 7-0 '/~ j- AJ'lo ~d D~...c.~t'......... r- {J-t ,:;:;.., ~~~::~~::_~~~~~~-~:~~~~~-~:~:_-~!~~~---------- / v/ \ CITY of ANDOVER J 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF PUBLIC HEARING The Planning and Zoning Commission of the City of Andover will hold a public hearing at 7:30 p.m., or as soon thereafter as can be heard, on Tuesday, June 23, 1998 at Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota to review the Cpmprehensive Plan amendment and Rezoning request of Gerald Windschitl to. change the land use district designation from RU, Residential Urban Single Family to C, Commercial and rezone from R-4, Single Family Urban to SC, Shopping Center at 154xx Hanson Boulevard NW, generally located north and west of CHESlER TON COMMONS and opposite Oak View Middle School (pIN 23-32-24-23-0003) legally described as follows: , That part of the Southwest Quarter of the Northwest Quarter of Section 23, Township 32, Range 24, Anoka County, Minnesota described as follows: Beginning at the Southwest comer of the Southwest Quarter of the Northwest Quarter of said Section 23; thence North 00 degrees 02 minutes 19 seconds East, assumed bearing, along the west line thereof a distance of 720. 12 feet to the intersection with the north line of the South 720.00 feet of said Southwest Quarter of the Northwest Quarter; thence South &8 degrees 53 minutes 56 seconds East, along said north line a distance of303.14 feet; thence South 57 degrees 53 minutes 02 seconds East a distance of 31.76 feet to the east line of the west 330.00 feet of said Southwest Quarter of the Northwest Quarter; thence South 00 degrees 02 minutes 19 seconds West, along said east line a distance of703.76 feet to the south line of said Southwest Quarter of the Northwest Quarter; thence North 88 degrees 53 minutes 56 seconds West a distance of330.06 feet to the point of beginning. ./ All written and verbal comments will be received at that time. A copy of the application will be available for review prior to the meeting at City Hall. u~ tf~ Victoria V olk, City Clerk , Publication dates: June 12, 1998 June 19, 1998 / PIN 233224220001 CAMBRIDGE CAPITAL INC 941 HILLWIND RD NE STE 301 V~'NEAPOLIS MN 55432 I , j PIN 233224210001 ASHFORD DEVELOP CORP INC 3640 152ND LN NW ANDOVER MN 55304 PIN 223224110001 CENTER OAKS PARTNERS 13736 JOHNSON ST NE HAM LAKE MN 55304 PIN 233224320002 HAMIL TON LORA G 6615 HWY 10 NW ANDOVER MN 55304 PIN 223224410001 ANDOVER CITY OF 168S CROSSTOWN BLVD NW ANDOVER MN 55304 PIN 223224140006 ANOKA HENN IND SCHOOL DIST II 11299 HANSON BLVD NW COON RAPIDS MN 55433 PIN 233224240002 KOPIS CHESTER A & DOROTHY 1296 CROSSTOWN BLVD ANDOVER MN 55304 RESIDENT 15245 BLUEBIRD STNW ANDOVER, MN 55304 RESIDENT IS2l9 BLUEBIRD ST NW ANDOVER, MN S5304 RESIDENT 1335 153RD LANE NW ANDOVER, MN 55304 RESIDENT 1425 153RD LANE NW ANDOVER, MN 5S304 RESIDENT IS04 l53RD LANE NW ANDOVER, MN 5S304 RESIDENT 1470 l53RD LANE NW ANDOVER, MN 55304 RESIDENT 1434 IS3RD LANE NW ANDOVER, MN SS304 RESIDENT 1404 IS3RD LANE NW ANDOVER, MN 55304 , / RESIDENT 1380 lS3RD LANE NW ANDOVER, MN S5304 RESIDENT 1370 153RD LANE NW ANDOVER, MN 55304 / CITY OF ANDOVER REQUEST FOR CITY COUNCIL ACTION DATE July 7.1998 AGENDA SECTION Discussion AGENDA ITEM Preliminary Plat Langfeld's Oakridge Estates Willis Langfeld \0. The City Council is requested to approve the preliminary plat of Langfeld's Oakridge Estates located in Section 15, Township 32, Range 24, Anoka County, Minnesota as requested by Willis Langfeld. ORIGINATING DEPARTMENT Andover Review Committee General Comments , . The proposed preliminary plat is currently zoned R-l, Single Family Rural. The proposed plat is within the future Metropolitan Urban Service Area (MUSA) boundary and scheduled for development in 2010-2015 time frame. However, the project is proposed to be developed with private individual wells and septic systems. . The proposed subdivision consists of 6 single family residential lots. . The developer and/or owner is responsible to obtain all necessary permits (DNR, U.S. Army Corps of Engineers, Lower Rum River Watershed Management Organization, LGU, MPCA and any other agency which may be interested in the site.). There are variances being requested with the proposed preliminary plat. Variances being requested are as follows: A. A variance is being requested to Ordinance No. 10, Section 9.06G to allow the existing driveways to remain accessing CSAH 20 (161st Avenue NW). The ARC recommends the driveway accesses be eliminated onto CSAH 20 and be relocated to the proposed Raven Street NW. The Anoka County Highway Department recommends the elimination of the accesses as well. Attached is a letter from Jane Pemble, Anoka County Highway Department dated '. / January 2, 1998, stating that fact. Ms. Pemble also indicated an additional 10' of right- of-way needs to be dedicated north of the centerline ofCSAH 20 for a total of60' for future reconstruction purposes. This dedication has been incorporated in the preliminary plat. The Planning and Zoning Commission is recommending the primary driveway be relocated as well. The Commission was not aware of the existance of the secondary driveway. B. A variance to Ordinance No.8, Section 6.02 is being requested for the following: 1. Lot 1, Block 1, to the minimum lot width requirement of 300'. A variance of24' is being requested. 2. Lot 1, Block 1, to the minimum area requirement of2.5 acres. a .03 acres variance is requested. 3. Lot 4, Block 1, to the minimum lot width requirement of 300'. A variance of 25' is being requested. C. A variance is being requested to Ordinance No. 10, Section 9.030 as the length of the cul-de-sac(s) exceeds the maximum 500' requirement on Raven Street and 161st Lane NW. A variance of 400 feet is being requested. , Planning and Zoning Commission Recommendation The Commission is recommending approval of the preliminary plat. Attached is a resolution which reflects the motion of the Commission. Also attached are the minutes from their June 23,1998 meeting. Residents at the meeting were concerned with drainage, tree protection, traffic speeds on CSAH 20 and the safety of a deaf child on CSAH 20. A concern was also stressed regarding headlights from vehicles exiting Raven Street NW shining on the property to the south. Park and Recreation Commission Recommendation The Commission reviewed the preliminary plat at their July 2, 1998 meeting. The Commission is recommending the acceptance of cash in lieu ofland. 8.01 IDENTIFICATION AND DESCRIPTION a. Proposed name is Langfeld's Oakridge Estates. d. Scale is 1" = 100' g. The preliminary plat was prepared by Caine and Associates and the grading, drainage and erosion control plan was prepared by Howard R. Green Company. \ J 8.02 EXISTING CONDITIONS b. Total acreage is 27.05 acres c. The existing zoning within 300 feet of the proposed plat has been shown. f. Location of all existing telephone, gas, electric and other underground/overhead facilities are shown on preliminary plat per ordinance requirements. g. The boundary lines within 100 feet of the plat have been shown along with the names of the property owners. h. A Tree Protection Plan has been submitted to the City for review and approval. j. A soil boring report has been received by the City. 8.03 DESIGN FEATURES a. The proposed right-of-way as indicated is 60 feet. '\ c. The storm drains and street plan/profile will be designed by the developer's engineer and approved by the City Engineer prior to any construction. g. The setbacks for each lot are shown for the single family residential area. h. The proposed method of disposing of surface water has been shown on the grading, drainage and erosion control plan. A final review by the City Engineer shall be required. 8.04 ADDITIONAL INFORMATION b. Water supply will be by individual private well. c. Sewage disposal facilities will be private individually septic systems. f. Flood Plain Management is regulated by City of Andover and the Lower Rum River Watershed Management Organization (LRRWMO) (see Section 9.04(b) for additional information regarding the 100 year flood elevation). , I g. Street lighting is required and the installation costs will be paid for by the developer. I / j. The total linear road mileage for the proposed plat is 0.19 miles. '\ J k. Location of Area Identification Signs. Special Use Permit required. Application has not been made as a sign is not proposed with this development. 9.02 STREET PLAN a. The typical section, right-of-way and grade are indicated on the preliminary plat. 9.03 STREETS a. The proposed right-of-way is shown as 60 feet which conforms to standards by classification. n. Boulevard is required to be 4" topsoil, spread, seeded, mulched and disc anchored. 9.04 EASEMENTS b. A drainage easement has been shown to follow the 100 year flood elevation. 9.06 LOTS , e. The developer is responsible to obtain all necessary permits from the LRRWMO, DNR, Corps of Engineers, LGU, MPCA, and any other agency that may be interested in the site. . / 9.07 PARKS, PLAYGROUNDS, OPEN SPACES Park dedication as recommended by the Park and Recreation Commission and approved by the City Council. / ~ ./ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO R -98 A RESOLUTION APPROVING THE PRELIMINARY PLAT OF LANGFELD'S OAKRlDGE ESTATES BY WILLIS LANGFELD LOCATED IN SECTION 15, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA. WHEREAS, pursuant to published and mailed notice thereof, the Planning and Zoning Commission has conducted a public hearing; and WHEREAS, the Andover Review Committee has reviewed the preliminary plat; and WHEREAS, as a result of such public hearing, the Planning and Zoning Commission recommends to the City Council approval of the plat subject to the following: I. The Existing driveway accesses onto CSAH 20 for Lot 1, Block I being relocated to Raven Street NW. 2. A variance to Ordinance No.8, Section 6.02 for the following: a. Lot I, Block 1, variance to the lot width requirement of300 feet. A variance of24 feet is requested. , ) b. Lot I, Block 1, variance to the lot area requirement of2.S acres. A variance of .03 acres is requested. c. Lot 4, Block I, variance to the lot width requirement of300'. A variance of25 feet is requested. 3. A variance to Ordinance No. 10, Section 9.03(G) as the length of the cul-de-sac exceeds the maximum SOO' requirement. A variance of 400' is requested. 4. The developer obtains all necessary permits from the LRRWMO, DNR, Corps of Engineers, LGU, MPCA and any other agency that may be interested in the site. 5. A street/storm sewer plan and profile being reviewed and approved by the City Engineer. 6. Park dedication as recommended by the Park and Recreation Commission as determined by Ordinance No. 10, Section 9.07. Adopted by the City Council of the City of Andover this 7th Julv , 19 j2L. day of CITY OF ANDOVER ATTEST: / J.E. McKelvey, Mayor Victoria Volk, City Clerk " ',~.:;,~..:.'-~' ; . :', ..;, , ., , :,.;<---' -----,=.:._------ ,~ ( ------ ,. , ~ ' It) , ,'__ ~U'1~ I ~, co ~ N ~'J -- ::::.~::: . I q- co 0) N~" ro ~ ~' , I I , \," " """: I I I ! 1 L___ ~ !" ;; " .J J [i' ( '- ~ wQ ~fQ c> a.W =>>a: Z---:- etet ..J' a.~ W~ - >:E en -- z ~et - UJ Ww ...I a:I J:a: c oCt Wet UJ a: UJ ~ c a.W c ~ , :E~ oCt 1 UJ / 0> oCt en Oa: UJ b a:W a: oCt z wc/) >a: \',1'\'\f OW' oCt ~'4~'ll ~.. ~-~ t""\~ r.;!II,..I~ lii t-= :J ~ C ~ Z It) 0 - ~ C\l -- -- 0 ~ 0 C\l 0 ::i I C\l I a:I 0 It) 0 :J ~ .... 0 c.. 0 0 C\l C\l 11111111111- ""... --1--- "'" ---1-- "'" :---- ~~~~~ ~==t~ . o o o C\l I It) en en ~ It) o o C\l I o o o C\l r' . .~... i 'I ~--~ ~: ';- r , ,ij ".. . Il~ ~ '" '" L, ,~..~ .~\ ~1 l"i i ,~, t '. ,',". " \: I ~r:, l~r' ,," } ~l ~-" ) 'j i Cl ~ ~ Cl '<{ Q:. -J o ~ o C\l I It) o o C\l ~I I :.. f';~it'(!j ,/ '1-'" ", . .~~ie .~i""" , ., ." '. . ut:.. 1 : ~ . . ... Ii' \' '''' ''V'\' L'~'.~:i ~. I "~ .),~ 1 ~.--:-L,rr-.7l-7-~J, :c 'S :~L/I e~!';: , ;,:.:-: . ;:;.~.I~ ~"~\ '<":...~~ ..;-t. "". ~. :rJ' I ~~ I ----~'~ ~ '''I-'''~ , I .'....... ,,' , .' ~ I';"J r; I ~., f.' . COUNTY OF ANOKA AN'....().. .'.' :' ...::KA GOlJNTY Public Services Division HIGHWAY DEPARTMENT 1440 BUNKER LAKE BLVD, N,W., ANDOVER, MINNESOTA 55304 (612) 862-4200 FAX (612) 862-4201 JANE K. PEMBLE, TRAFFIC ENGINEER " DIRECT DIAL NUMBER (612) 862-4231 January 2, 1998 Dave Carlberg City of Andover 1685 Crosstown Boulevard NW Andover, MN. 55304 RE: Sketch Plan Langfeld Addition RECEIVED JAN 151998 CITY OF ANDOVER Dear Dave: We have reviewed the sketch plan for Langfeld Addition, to be located north of CSAH 20 (161 51 Avenue NW) between Swallow and Quinn Streets within the City of Andover, and I offer the following comments: / An additional I 0 feet of right-of-way as depicted on the sketch plan will be required for future reconstruction purposes (60 feet north ofCSAH 20 R/W centerline). It appears that all-applicable Sight Distance criteria except for Case I can be met at the proposed roadway intersection with CSAH 20. The obstructions to Case I Sight Distance Requirements appear to be outside of the platted area. The City should not approve the location of the new city street unless they can ensure that all Sight Distance Requirements can be met. The Development plans for this area should be reviewed, and a comprehensive street system incorporated. This plat is undesirable from a County Highway perspective. because the proposed roadway does not line up with the existing city street system. Given the minimal amount of offset between Quinn Street, Swallow Street and the proposed city street, combined with the existing driveways onto CSAH 20, turning movement conflicts are likely to result. If possible, the City should look at providing city street access to this area via CR 59, and then onto CSAH 20, given the functional classifications of the roadways. Since all lots have access onto the city streets, no direct accesses will be permitted onto CSAH 20, and the access for Lot 1 must be relocated onto the new city street. Since access for all lots is to be made via local roadways, right-of-access along CSAH 20 is to be dedicated to Anoka County, Calculations must be submitted along with a grading and erosion control pian that deii1lt:ales the drainage areas for this site. The post-developed rate/volume of runoff must not exceed the pre- developed rate/volume of runofffor the 1 O-year, 24-hour storm, utilizing the "SCS Method" with a curve number determined using Group C soils as a minimum. If any work is to occur within the County Right-of-Way, a permit is required and must be obtained prior to the commencement of construction, Contact Roger Butler, Traffic Engineering Coordinator for the Anoka County Highway Department, for further information regarding the permit process. "- ; / It should be noted that residential land use adjacent to highways will usually result in complaints regarding traffic noise. Traffic noise at this location could exceed Noise Standards established by the US Department of Housing and Urban Development and the Minnesota Pollution Control Agency. Anoka County policy regarding new developments adjacent to existing county highways prohibits the expenditure of highway funds for noise mitigation measures. The City and/or the Developer should assess the noise situation and take any action deemed necessary to minimize associated impacts at'this site from any traffic noise. Affirmative Action / Equal Opportunity Employer , ) , / " -2- Thank you for the opportunity to comment. Please keep this department informed as more specific plans for this site are developed. Feel free to contact me if you have any questions. Sincerely, ~1// o Jane Pemble Traffic Engineer xc: File 1998 City of Andover xc: Roger Butler, Traffic Engineering Coordinator xc: Mike Kelly, Chief Right-of-Way Agent xc: Skip Anderson, County Surveyor dmh/LANGFELD ADDITION " j " ) , Planning and Zoning Commission Meeting June 23, 1998 - Minutes Page 8 Public Hearing/Special Use Permit/Construct Antennae in Excess of 35 Feet/US West Wireless Commissioner Wells stepped down for this discussion as she is an employee of US West. Mr. Carlberg reviewed the request of US West Wireless to construct a wireless communications facility at 1786 Bunker Lake Boulevard. Ordinance 113 regulates the construction and maintenance of private and commercial antennas and towers and requires a special use permit for a tower/antenna in excess of 35 feet. Landscaping and screening are also required. US West Wireless plans to enter into a lease agreement with the property owner of the site. A.cting Chairman Peek asked how this fits with the redevelopment of this area. Mr. Carlberg 10ted that the area the city is developing is to the west of this property. He stated there may be Jther areas where this would be more appropriate but that has not been discussed with the 3pplicant. :\( J Chairman Peek opened the public hearing. Scott Hoelscher, US West Wireless explained that they have a site in Coon Rapids for another :ower and in order to maintain seamless coverage, this tower must remain where it is being Jroposed. 'v10TION by Apel, seconded by Gamache to close the public hearing. Motion carried. 'vl0TION by Apel, seconded by Gamache to forward to the City Council a resolution approving 'he request of US West Wireless for a special use permit to construct a wireless communication 'acilityat 1786 Bunker Lake Boulevard. Motion carried on a 3-yes (Ape!, Peek, Gamache)2- 3bsent (Squires, Luedtke), 1-abstain (Wells) vote. This will go to the City Council on July 7, 1998. ~ublic Hearing/Preliminary Plat/Langfeld's Oakridge Estates Ar. Carlberg reviewed the request for approval of the preliminary plat of Langfeld's Oakridge =states. The property is currently zoned R-1, Single Family Rural. It is within the future Aetropolitan Urban Service Area scheduled for development in the 2010-2015 timeframe. 10wever, the project is proposed to be served by private individual wells and septic systems. Six jir )family residential lots are proposed. Variances being requested include a variance to )rdinance 10, Section 9.06G to allow the existing driveway to remain accessing CSAH 20. The -\ndover Review Committee is recommending that the driveway access be eliminated and elocated to the proposed Raven Street. The Anoka County Highway Department is also ecommending elimination of the existing access to County Road 20. The county has also ldicated that an additional 10 feet of right-of-way needs to be dedicated north of the centerline , / :Jlanning and Zoning Commission Meeting June 23, 1998 - Minutes :Jage 9 Preliminary Plat/Langfeld's Oakridge Estates, Cont.) )f County Road 30 for a total of 60 feet. This has been shown on the preliminary plat. A lariance of approximately 24 feet is also being requested for lot width for Lot 1, Block 1. A lariance to Ordinance 10, Section 9.03G is requested as the cul-de-sac length exceeds the 500 ;oot requirement on Raven Street and 161 st Lane. Mr. Carlberg noted that two additional lariances are required - Lot 4, Block 1 would require a variance for lot width and Lot 1, Block 1 Nould require a variance for lot area. The Park and Recreation Commission will be reviewing the :llat at their July 2nd meeting at which time they will be recommending cash in lieu of land. ~cting Chairman Peek opened the public hearing. ::sther Haas, 2109 - 161 st Avenue stated that she has several items of concern. The first :lertains to drainage - her lot drains to the northeast corner and she is concerned that when the 'oad is built, the water will drain into her lot. She also asked if this plat will affect her well and 3ef'tic system. \ ,! 3rad Gusk, 2149 - 161 st Avenue expressed concern with the existing pine trees and what will Jecome of them when the road is built. Jale Kratochwill, 16041 Quinn Street NW noted that this area is becoming more congested and lothing is being done to alleviate the traffic, He also noted that there is a deaf child in the area. <im Wolff, 16048 Quinn Street NW stated that the way the new street is proposed, the lights 'rom the cars will be shining in their back yard which will diminish the enjoyment of their property 3nd will also decrease their property value. Jeff Caine, Caine and Associates - explained that everything from this plat will drain to the west Nhich would improve Ms. Haas' property. They are taking great care to protect the trees that are In the property. Regarding the relocation of the existing driveway, Mr. Caine noted that there 3re some very large mature trees in the new location that would be lost. :ommissioner Wells asked whether soil borings had been done. Mr. Caine noted they have Jeen. <im Wolff asked how the safety of the children and the lack of their privacy will be addressed. Thp. ~ommission did not respond. ,'v10TION by Wells, seconded by Gamache to close the public hearing. Motion carried. MOTION by Apel, seconded by Wells to forward to the City Council a resolution approving the :lreliminary plat of Langfeld's Oakridge Estates by Willis Langfeld as presented by staff with the ':llanning and Zoning Commission Meeting June 23, 1998 - Minutes ':lage 10 3dditional variance to Ordinance 8, Section 6.02, lot area, for Lot 1, Block 1, a variance of .03 3cres. Motion carried on a 3-yes (Wells, Apel, Peek), 1-no (Gamache), 2-absent (Squires, _uedtke) vote. This will go to the City Council on July 7,1998. Other Business Vlr. Hinzman updated the Commission on previous City Council action: ~ov's Noise - this will probably come back to the Planning Commission to amend the ordinance ,0 reflect the PCA noise standards. Slow-No Wake Ordinance - The City of Ramsey is looking at establishing only one zone to the 3outh. lOI... Meeting With City Counci/- this is scheduled for July 28th. ~/anning Commission Search - There are two applicants. The City Council will appoint one of .hem at their July 7th meeting. vlOTION by Apel, seconded by Gamache to adjourn. Motion carried. the meeting adjourned at 10:00 pm. ~espectfully submitted, { .' U' (/;-/b licki Volk ';cting Recording Secretary CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: Julv 7.1998 .J AGENDA SECTION ORIGINATING DEPARTMENT Discussion Planning Jeff Johnson ITEM NO. Special Use Permit Antenna in Excess of Thirty-Five (35) Feet 1786 Bunker Lake Boulevard NW US West Wireless \\. Reauest The City Council is asked to review the Special Use Permit request of US West Wireless to construct a Wireless Communications Facility (120 feet above ground level) on the property located at 1786 Bunker Lake Boulevard NW. , J Commercial Site Plan Review The Andover Review Committee has reviewed the request and is concerned with the visual aesthetics of the tower at its proposed location which will be adjacent to the new commercial park. Staff is working with US West to re-locate the tower to the WDE site which is approximate 1/3 to 1/2 mile north. Plannin!! and Zonin!! Commission Recommendation The Planning and Zoning Commission met on June 23, 1998 and recommends approval (unanimous) of said request. A resolution along with the staff report is attached for your review. '-. ./ E'tfltr-e.- fl1cv: ~ ~~ ~ ~ N""~ b y w])t.. ~ ~ \-e-~ _ Co~ LA. s. w~ LD', C".e..\e-ss. CITY OF ANDOVER REQUEST FOR PLANNING COMMISSION ACTION DATE June 23. 1998 AGENDA l\f.~lic Hearin\!: S.U.P, ORIGINATING DEPARTMENT Antenna in Excess of Thirty-Five ( Is) Planning Feet - 1786 Bunker Lake Blvd, N\\i Jeff Johnson US West Wireless APPROVED FOR AGENDA BY: BY: REOUEST The Planning and Zoning Commission is asked to hold a public hearing to review the request of US West Wireless to construct a Wireless Communications Facility (antenna/tower) on the property located at 1786 Bunker Lake Boulevard NW, legally described as Lot 1, Block 1, Pankonin Addition. The property is zoned I, Industrial. APPLICABLE ORDINANCES '\ Ordinance No. 113 - Antennas and Towers / Ordinance No. 113 regulates the construction and maintenance of private and commercial antennas and towers, and requires a Special Use Permit prior to construction of any tower/antenna in excess of thirty-five (35) feet in height. The ordinance allows for antennas to be mounted on a single pole (monopole). The pole shall not exceed one hundred fifty (150) feet in height from ground level and must be setback from all property lines at a distance equal to or greater to the height of the pole, unless a qualified structural engineer specifies in writing that any collapse of the pole will occur within a lesser distance under all foreseeable circumstances (a letter from the structural engineer is attached which addresses this matter). The ordinance requires that all towers/antennas are required to meet landscaping and screening requirements that are acceptable and approved by the City Council. The landscaping and screening must be compatible with the surrounding character, buildings and landscape. The applicant will be required to submit a commercial site plan application to the City and will be required to address screening, landscaping, security and other pertinent issues that are addressed by staff through the review process prior to construction. , The Wireless Communications Facility does comply with all other general requirements as stated in this Ordinance, ./ ~ '\ I / '\ / '\ r Page Two Special Use Permit AntennaITower in Excess of Thirty-Five (35) Feet US West Wireless 1786 Bunker Lake Boulevard NW Ordinance No.8. Section 5.03 - Special Uses Ordinance No.8, Section 5.03 regulates the Special Use Permit process. In reviewing this Special Use Permit request, the following criteria shall be considered: 1) The effect of the proposed use upon the health, safety, morals and general welfare of the occupants of the surrounding land; 2) The existing and anticipated traffic conditions including parking facilities on adjacent streets and land; 3) The effect on values of property and scenic views in the surrounding area; and 4) The effect on the proposed use of the Comprehensive Plan. GENERAL REVIEW (SEE ENCLOSED PLANS) US West Wireless plans to enter into a lease agreement with the current property owner (Edward Prater - 1786 Bunker Lake Boulevard NW) to lease a 20' x 20' (400 square feet) enclosed area in which a PCS wireless communications structure and ground equipment will be placed. The proposed leased space is located in the southeast comer of the lot in the rear yard. The lease area is setback as follows from the property lines: Rear Yard (South): Side Yard (East): Side Yard (West): Front Yard (North): 38.00 feet 5.00 feet 256.63 feet 168.61 feet Located within the leased area are the following components: 1. Personal Communications Services (PCS) Tower/Antennas The Wireless Communication Facility consists ofa single pole (monopole), which is made of steel, is light blue in color and extends 120 feet above the existing grade. Six (6) directional antennas will be mounted on the tower; two (2) ... I Page Three Special Use Permit AntennaITower in Excess of Thirty-Five (35) Feet US West Wireless 1786 Bunker Lake Boulevard NW / antennas at 120 feet above grade and four (4) antennas at 90 feet above grade. The antennas are approximately 5' x 42"x 4' in size. 2. Ground Equipment Up to three (3) weather resistant cabinets to house equipment used to link the antenna to the telephone network will be placed on an equipment rack that is anchored to the ground. 3. F encing/Landscaping ': The City will require that the leased area be landscaped in order to screen the ground equipment from adjacent properties and a security fence be constructed to prevent unauthorized entry. . / COMMISSION OPTIONS Approval. The Commission may recommend to the City Council approval of said request. The Commission finds the request meets the' requirements of Ordinance No.8, the Zoning Ordinance. Denial. The Commission may recommend to the City Council denial of said request. The Commission finds the request does not meet the requirements of Ordinance No.8, the Zoning Ordinance. The Commission shall state those reasons for denial. Table. The Commission may table the item pending further information from staff or the applicant. '\ \ I / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION NO. A RESOLUTION GRANTING THE SPECIAL USE PERMIT REQUEST OF US WEST WIRELESS FOR THE CONSTRUCTION OF A WIRELESS COMMUNICATION FACILITY (PCS ANTENNAlTOWER - 120 FEET IN HEIGHT FROM GROUND LEVEL) ON THE PROPERTY LOCATED AT 1786 BUNKER LAKE BOULEVARD NW, LEGALLY DESCRIBED AS LOT 1, BLOCK 1 PANKONIN ADDITION. WHEREAS, US West Wireless has requested a Special Use Permit to construct a Wireless Communication Facility (120 feet in height from ground level) on the property located at 1786 Bunker Lake Boulevard NW, legally described as Lot 1, Block 1, Pankonin Addition. WHEREAS, the Planning and Zoning Commission has review the request and has determined that said request meets the criteria of Ordinance No.8, Section 5.03 and Ordinance No. 113; and WHEREAS, a public hearing was held and there was no opposition regarding said request; and \ WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the Special Use Permit requested. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission to allow US West Wireless to construct a Wireless Communications Facility (PCS antenna/tower structure - 120 feet in height from ground level) on said property with the following conditions: 1. The Special Use Permit shall be subject to annual review and site inspection by City staff. 2. The applicant shall receive commercial site plan approval from staff prior to the issuance of a Building Permit. 3. 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" . . ~ /': u ". f~ l~ '!';>Z'.IoIl!'AOOWS,or.I --n+ I' to., f';' r ~,: '/., '~'''.!- ,'T~C' P ~,,,,.,.~"I,,,,,!,,,.:j), Crri ,.;?':':.'O=>= ~, r~~r. t"';:.t..:~ If- 4 j.. ~.. 1.~ ~_OQ~"U It + "",_' '-'7."~". ~. ~ I., ..' I"'~ ' r;;;;; ~~-a.' 'ii' .~ ~ +" ~~" i + =/~~ - 0., ',;1l~iV-!:1l/' " R-,--:i{~, ~ ' o ..,;_~\,....-.,',",:-:-l~L~'~l-+""-;;'''''-'''' ,I,. 1'!Yj,.I'~J::-t;,' ~ , . "--; ~. v: /. .. -. ~ . .' 'E;l."'''' .... ~" "'..-.J ~ ,:;~- . /QI." . '. ....,;... 11 .; I. ~ I .~..;~ . ..'O. :~ , , .. " '\ / / U S WEST Communications Group 426 North Fairview Room 101 St. Paul, MN 55104 '\ Wireless / lI~WEST June 5, 1998 Jeff Johnson Zoning Administrator City of Andover 1685 Crosstown Blvd. N.W, Andover, MN 55304 RE: Application for a Wireless Communications Facility at 1786 Bunker Lake Blvd., Andover. US West Site No. MIN-154 Dear Mr. Johnson: This letter is designed to comply with the application procedures for a Conditional Use Permit that will allow the placement of a Wireless Communication Facility at 1786 Bunker Lake Boulevard, Andover. \ INTRODUCTION US West Wireless (US West) is licensed by the Federal Communications Commission (FCC) and is scheduled to deploy a wireless Personal Communication Services (PCS) system for Andover and the surrounding area in the summer of 1998. See (Exhibit "A"). To fulfill its mandate from the FCC, US West will be developing a grid of antenna sites throughout its service area. These antenna sites must be spaced, depending on certain technical and geographical variables, at intervals approximately two (2) miles from each other and at a height of approximately seventy- five (75) to one hundred twenty (120) feet above the ground. The intent of the deployed system will be to provide wireless services to all Twin City area communities. Since US West intends to utilize PCS as an affordable Wireless Local Loop service, coverage at the neighborhood level is essential (unlike Cellular, which is typically a high-cost mobile service). In order to meet the objective of seamless coverage, a PCS site is currently needed in southern Andover, near the intersection of Hanson and Bunker Lake Boulevard, Each US West PCS facility consists of an antenna support structure (monopole); 6-9 directional antenna and two or three cabinets that house the electronic equipment. Aesthetics and site design are of great importance in every US West PCS facility; sites are constructed and located to be as inconspicuous as possible. In Andover, a 120' monopole in an industrial zoning district is proposed. The monopole will be screened from the view of residents and the casual observer by existing vegetation. The color of the monopole will be chosen to blend in with the surrounding environment and the antennas will be placed close to the monopole to reduce visibility. As the enclosed computer rendering shows, US West is offering to construct one of the most visually \ acceptable antenna support structures of any of the present PCS/Cellular providers. See (Exhibit "B") \ i ./ PCS WIRELESS TECHNOLOGY PCS is a new wireless telecommunication service that is personalized to the individual. PCS technology will allow a variety of telecommunication services, including local and long distance telephone services, portable telephone and facsimile transmission capability, caller identification and voice mail services to name just a few features. The types and features of services that each subscriber desires will be customized to his and her individual needs. Telephone numbers in use in PCS handsets will be assigned specifically to an individual user with a Personal Communications Number (PCN), A PCN will allow the network to track the individual at all times. PCS utilizes the latest digital technology. This will facilitate improved call clarity, but more importantly, clean data communication when using a fax or modem. A PCS customer will be able to communicate through voice and data simultaneously using the same handset without interference to either activity. In addition, computer users will be able to run applications and retrieve data faster from remote locations using their handset. PCS technology also assures less static and fading than current cellular technology and results in fewer dropped calls, ''\ / New wireless communication technology has developed rapidly in the past few years and the many new features are vital to industrial, business and personal uses. Business and industry will be seeking out and adapting to these new technologies to remain competitive. Having access to these emerging wireless technologies will be an important part for the success of future business and for the safety/convenience of the personal user. -> PROPOSED USE We propose to construct a one hundred twenty (120) foot free standing monopole with associated antenna and base station equipment at 1786 Bunker Lake Boulevard. See (Exhibit "c" - Property Plat), The property is owned and operated by Edward Prater for Eddy's Auto and Body Repair. US West has entered into an agreement with Mr. Prater to lease a 20' x 20' section of land in the rear of the property. The monopole will be placed just north of the row of pine trees that run along the south property line, Please refer to the attached site plans showing the proposed site layout. See (Exhibit "D"). The foundation for the antenna support system will be a concrete caisson design. The tower steel and foundation will be designed following specifications as determined by the tower manufacturer. The specifications take into account soils, local wind loading guidelines and the type of equipment to be attached to the monopole. A safety factor is included in the design parameters resulting in a pole that typically exceeds local building code requirements. As the monopole engineering and structural report indicates, the antenna support system is manufactured and designed not to collapse. See (Exhibit "E"). A total of six (6) PCS antennas will be mounted on the monopole; two (2) antennas at one hundred twenty (120) feet above ground level and four (4) antennas at ninety (90) feet above ground level. The antennas are approximately 5" x 42" x 4" in size. See (Exhibit "F"). '\ ) Two (2) or three (3) weather resistant cabinets to house equipment used to link the antenna to the telephone network will be placed on an equipment rack that is anchored into the ground, See '1 (Exhibit "G"). The electrical equipment will be placed in the rear of the property next to the / monopole and screened from view by existing vegetation and fencing, No signs or lighting is planned for the proposed PCS facility. The site will meet both FAA and FCC requirements for this location. Drainage of the site will not be changed. This site will require 208-volt single-phase electrical service and a Tl telephone line for utilities. BENEFITS TO COMMUNITY The proposed PCS site will enhance public safety and welfare because it will enable US West to bring new Code Division Multiple Access (CDMA) cellular technology to the area. CDMA, which did not exist four years ago, is now considered the leading wireless access technology in the industry. The ability to transmit data such as fax, paging and computer data transmission will open a whole new way of communicating by business, individuals and government services. Police can use CDMA cellular fax machines as part of their drug enforcement program to obtain immediate search warrants when illegal activity is observed without leaving the scene. Firefighters can receive faxed blueprints of a building in route to fight fires more safely. Ambulances can use it to transmit vital data to emergency rooms, which allow the emergency rooms to be better prepared to receive injured accident victims. Motorists will have greater flexibility of wireless phone choices, which will allow them more security in placing emergency calls as needed. ) CDMA wireless radio transmissions are very safe and pose no health risk. It is really nothing more than a digital low power two-way radio. CDMA wireless uses low power to insure that the signal stays within the designated "cell" so it will not interfere with neighboring "cells". The maximum output for a PCS transmitting antenna is one thousand (1000) watts. As a comparison, power output of television and radio station transmitting towers can range from 50,000 watts to one million watts, The question is often asked if the operation of a wireless antenna will affect home radio and television reception. The use of the frequency spectrum is tightly controlled by the FCC. The CDMA PCS system is operated in the 1900 MHz range. This is a higher frequency on the radio spectrum than home radio and television frequencies. This is important because higher frequency users can not interfere with lower frequency users. Since 1984, over 15,000 cellular antennas have been erected across the United States, and there have been no documented instances of interference with home entertainment equipment. ZONING REOUIREMENTS The proposed site is zoned I-Industrial and is currently owned and utilized as an auto repair facility. The placement of a monopole at this site will have minimal impact on neighboring properties and will allow for the development of personal wireless service to serve Andover. The use as conditioned will not impede future development of the parcel or development in the area. The proposed monopole is setback 38' from the south property line and approximately 15' from the east property line. The north and west property line setbacks are well over the height of the pole, The pole will be screened by existing vegetation at this location and secured from ) unauthorized climbing by a fence surrounding the rear of the property. -, i A wireless facility at this location will be relatively unobtrusive. A communications pole will / have no adverse aesthetic impact. The proposed monopole will blend in with the surrounding industrial character of the area and be compatible with the existing power utility line that runs parallel to Hanson Boulevard. The establishment. maintenance and operation of such a conditional use will promote and enhance the general public welfare and will not be detrimental to or endanger the public health, safety or comfort. PCS transmissions operate at very low power levels. The tower will be grounded for protection against lighting. Moreover, no part of the tower or antennas will extend across any portion of a street, sidewalk or alley. Special arrangements need not be made to accommodate access to the site, The proposed use will cause no increase in traffic or interference with traffic on the surrounding private streets. Site visits will be rare once the monopole/antenna has been installed. Parking will not be an issue because site visits will be infrequent and of limited duration. The site will have adequate utilities for the use as conditioned and adequate access is provided to the site. Each US West antenna site will be registered with the Federal Aviation Administration (FAA). The monopoles meet all ANSI/TIA/EIA-222E and Uniform Building Code Standards and are designed to withstand the highest wind speeds, snow and ice loads. The proposed use requires electric and telephone service, both of which are available and ample for US West needs at this site. US West will pay for all costs of actual electric and telephone services used at the site. '\ US West will work to provide for and accommodate co-location on the proposed monopole as indicated in the attached Co-Location Policy. See (Exhibit "H"). The monopole will be manufactured for at least two additional wireless carriers. . / US West hopes this correspondence and enclosures address all issues with the proposed use. Should you have additional questions regarding the attached information please contact us at 612/642-6042, US West Wireless appreciates the assistance that we have received from the City of Andover and we look forward to working with you to better serve your citizens. Thank you for your time and consideration of this application. ~J'-fI-~ Scott Hoelscher Site Administrator US West Wireless '\ , j \, , / ''\ , / '\ llj.~EST Wireless MIN 154 1786 Bunker Lake Blvd. Andover, MN CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ) DATE: Julv 7.1998 AGENDA SECTION ORIGINATING DEPARTMENT Discussion Planning Jeff Johnson ITEM NO. Amend Ordinance No.8, Section 4.21 - Fences \d. Request The City Council is asked to review and consider an amendment to Ordinance No.8 (the Zoning Ordinance), Section 4.21 - Fences. \ J Said amendment would require a "good neighbor" policy when constructing a fence. The ordinance amendment as written requires the finished side of a fence to be on the outside facing the abutting or adjoining properties and all posts or supporting structures be on the inside of the fence. Plannin!! and Zonin!! Commission Recommendation The Planning and Zoning Commission met on June 9, 1998 and recommends denial ofthe proposed amendment (4-2). Please review the meeting minutes. '\ / , Regular Andover Planning and Zoning Commission Meeting Minutes - June 9, 1998 Page 3 J PUBLIC HEARING: AMEND ORDINANCE NO.8, SECTION 4.21, FENCES 8:02 p.m. Mr. Hinzman explained the proposed amendment would require a "good neighbor" policy when constructing a fence by requiring the finished side of a fence to be on the outside facing the abutting or adjoining properties. All posts or structures supporting the fence shall be on the inside of the fence. About hal f of the other communities Staff surveyed have a provision similar to this. Staff has received two complaints on this issue recently. All existing fences would be grand fathered in. Commissioner Wells asked to consider a revision in the new Item G, thinking the Commission had discussed increasing the acreage for barbed wire fences to five acres. The Commission did not feel they should be discussing any other changes because of the review taking place by the Zoning Ordinance Review Task Force. ' Motion by Peek, Seconded by Luedtke, to open the public hearing. Motion carried unanimously. 8:06 p.m. There was no public testimony. '\ Motion by Peek, Seconded by Gamache, to close the public hearing. Motion carried unanimously. J Commissioner Peek found it hard to support this proposal as a matter of principle. He cited instances where neighbors have worked together and flipped the fences for consistency, He felt this provision is unnecessary. Commissioner Apel agreed. He didn't feel the ordinance should be changed because of a complaint from one or two people. Chairperson Squires also found it hard to believe neighbors can't work something out between them, and that someone would construct a fence with the poles and posts on the outside. People have different definitions of aesthetics; however, he didn't think it is wrong to have an ordinance saying the construction of a fence has to be like what 99 percent of the people already do. Motion by Peek, Seconded by Apel, to forward the Staff prepared amendment to Ordinance No.8 GGGGG on to the City Council with the recommendation for denial. A public hearing was held and there was no comment. Motion carried on a 4-Yes, 2-No (Squires, Wells) vote. This will be placed on the July 7 City Council agenda, VIDEO PRESENTATION - "THE FUTURE IS NOW" - DEPICTING THE TWIN CITIES DWINDLING LAND SUPPLY AND AFFORDABLE HOUSING ISSUES - BUILDERS ASSOCIATION OF THE TWIN CITIES \ / The Commission watched the video, "The Future is Now". Following that, Commissioner Gamache noted a Pioneer Press article about the open spaces in the City of Woodbury, There were no further comments. CITY OF ANDOVER REQUEST FOR PLANNING COMMISSION ACTION June 9,1998 DATE AGENDA ITEM ORIGINATING DEPARTMENT 4. Public Hearinl!:: Amend Ord. No.8 (Zoning Ordinance) - Section 4.21, Fences Jeff Johnson APPROVED FOR AGENDA BY: BY: REQUEST The Planning and Zoning Commission is asked to review an amendment to Ordinance No, 8 (the Zoning Ordinance), Section 4,21 - Fences and Walls. Said zoning ordinance amendment would require a "good neighbor" policy when constructing a fence. The ordinance would require the finished side of a fence to be on the outside facing the abutting or adjoining properties and all posts or structures supporting the fence shall be on the inside of the fence. , J \ / '. J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 8GGGGG AN ORDINANCE AMENDING ORDINANCE NO.8, THE ZONING ORDINANCE OF THE CITY OF ANDOVER. The City Council of the City of Andover hereby ordains as follows: Section 4.21 Fences and Walls. Fences, walls and similar barriers shall be permitted in all yards subject to the following: (A) Any fences, hedges and walls, following the adoption of this Ordinance amendment, may be located in any private yard or along a side or rear property line, unless the City deems it necessary to access the area for drainage and utility purposes. (8BBBB, 8-17-93) B) Any fence, hedge, or wall in excess of six (6) feet in height shall meet the minimum required building setback for the zoning district in which it is located and does not create a traffic hazard. (8PPP, 11-06-90; 8BBBB, 8-17-93) / C) Any fence, hedge, wall or similar barrier located in the minimum required front yard setback shall not be over four (4) feet in height or obstruct vision and thereby create a traffic hazard, Any such fence, hedge, wall or similar barrier shall be removed by the owner upon action of the .^.ndo\'sr City Council. (8PPP, 11-06- 90) ill Anv fence constructed shall have the finished side on the outside of the fence. facing the abutting or adioining properties and all posts or structures supporting the fence shall be on the inside of the fence. 9) ill Any fence, hedge, wall or similar barrier which is not properly maintained so as to create an eyesore or nuisance shall be removed or repaired to an original condition by the owner upon action of the .^.ndoyer City Council. (8PPP, 11-06-90; 8ZZZ, 10-06-92) ~ El A security arm for barbed wire to a maximum height of eight (8) feet may be permitted by Special Use Permit in any Industrial or Business District. (8PPP, 11-06-90) " B ill Barbed wire and electric fences shall not be permitted in platted residential lots of less than 2.5 acres. A sixty (60) day amortization period shall be established for non-conforming fences. (8ZZZ, 10-06-92) / ~ ill Fences which are for the sole purpose of containing non-domestic animals are not subject to the provisions of this Ordinance. All other Sections of this ordinance shall remain as written and approved by City Council. ' Adopted by the City Council of the City of Andover on this _ day of ,1998. ATTEST: CITY OF ANDOVER Victoria Volk, City Clerk ], E. McKelvey, Mayor " " CITY of ANDOVER ) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF PUBLIC HEARING The Planning and Zoning Commission of the City of Andover will hold a public hearing at 7:30 p.m., or as soon thereafter can be heard, on Tuesday, June 9, 1998 at Andover City Hall, 1685 Crosstown Boulevard NW to review an amendment to Ordinance No.8 (the Zoning Ordinance), Section 4.21 - Fences. " J Said amendment would require the finished side of a fence to face or abut the adjoining properties, and all posts or structures supporting the fence shall be on the inside of the fence. ' All written and verbal comments will be received at that time. A copy of the proposed amendment will be available for review prior to the meeting at City Hall, U~;;I.L& Victoria V olk, City Clerk Publication dates: May 29, 1998 June 5, 1998 , .I \ ./ CITY REGULATE CONSTRUCTION AESTHTICS ANOKA APPLE VALLEY BLAINE BROOKLYN PARK CHAMPLIN CHANHASSEN CHASKA COON RAPIDS EDEN PRAIRIE ELK RIVER GOLDEN VALLEY MAPLE GROVE PLYMOUTH ST. LOUIS PARK PRIOR LAKE YES NO YES YES NO YES YES NO NO YES YES NO YES NO NO , ./ \ ./ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , ) DATE: Julv 7.1998 ITEM NO. Schedule City Tour \3. ORIGINATING DEPARTMENT Scott Ericksondl Engineering AGENDA SECTION Discussion Item The City Council is requested to pick a date and time to attend a brief bus tour of the City to review current and upcoming projects and developments. A similar tour was held two years ago, We hope the tour is beneficial in future planning efforts of the Council and staff and to see some of the improvement and developments within the City. , I " / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION '\ .J DATE: Julv 7. 1998 AGENDA SECTION Discussion Item ORIGINATING DEPARTMENT Scott Erickson,~t Engineering ITEM NO. Approve Feasibility Report/98-11/Jay Street NW/ (\ Street Reconstruction, St. S, SS & WM h. The City Council is requested to approve the resolution accepting feasibility report and calling a public hearing on improvements of street reconstruction, sanitary sewer, storm sewer and watermain, Project 98-11 in the area of Jay Street NW. , j " J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA \ / RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING PUBLIC HEARING ON IMPROVEMENTS OF STREET RECONSTRUCTION. ST. S. SS & WM, PROJECT NO. 98-11 IN THE FOllOWING AREA JAY STREET NW. WHEREAS, pursuant to Resolution No. 003-98 , adopted the 19th day of Mav ,19 98 , a Feasibility Report has been prepared by TKDA for the improvements; and order the preparation of a feasibility report for the improvement; and WHEREAS, such feasibility report was received by the City Council on the 7th day of Julv ,19...mL; and WHEREAS, such report declared the proposed improvement to be feasible for an estimated cost of $606.979,00. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: -, j 1. The City Council hereby accepts the Feasibility Report for Project 98-11, for the improvements. 2. The City Council will consider the improvements in accordance with the report and the assessment of abutting property for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $ 606.979.00 . 3, A public hearing shall be held on such proposed improvement on the 21st day of ...J!!jy, 1998 in the Council Chambers of the City Hall at 7:00 PM and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this...l!h... day of Julv ,19...mL, with Councilmembers in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER voting '1 j ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ) DATE: lulv 7. 1998 AGENDA SECTION ORIGINATING DEPARTMENT Staff, Committee, Commission Community Development ITEM NO. Appoint Planning and Zoning Commissioner \S. David L. Carlberg Community Development Director The City Council is requested to appoint a commissioner for the Planning and Zoning Commission to fill the vacancy left by the resignation of Lynette Barry. Ms. Barry's term would have expired on December 31, 1998. Staff advertised for the vacant position for two weeks. In addition, staff also contacted those residents who have submitted applications in the past. The City has received two applications for the position. The candidates are Don Jacobson and Jason Osberg. Attached are their applications for Council review. , If the Council fills it necessary, interviews can be scheduled with the applicants. The Council may also ./ wish to forego the interviews and appoint Mr. Jacobson or Mr. Osberg to a term that will expire on December 31,1998. \ J 75~-15q23 CITY of ANDOVER ADVISORY COMMISSION APPLICATION Name: \)O~ ::J'aCObso,v Address: 14'a2b tJJ.Jiveesif'.{ AvE.. Home Phone: +~4-- 34-0 I Work Phone: .2 41-.2 Z 71 commission Preference: Planning & Zoning x Park & Recreation Economic Development Charter Commission Public Safety Committee Cable Comm. Equestrian Council Tree Commission i Please state your reasons for requesting to be on the advisory commission checked above: "I...,;-e~S5T i U 5~e"~ At...t> ooelZ... <,::;..~ i tv Au:o..m. Loi~ ~~LA-u -r- Dvd\,....~5. ";stYOUi--At'TAc)lI1'l(}.Jt \D \ke L;~ - 26 ~ ~ F'6 ~iJ~t, Describe your education/experience which qualifies you to serve on this commission:~~ priDf2- cX.P-eRiCUC-E ~/oJ P04-c. pLuS ~ Tc..I2/YLS b~ C; h, Lovuc',L I Describe your professional, civic or community activities which may be relevant to this commission: :J;...,volve.& ; #...) Lr,c...AC UU12d.... At-->c-. C'-fjGo~i\1.~_ ....,.- h::> fL ~c:... ~ 2r ~C4..l/S'. Dated: ~~/~/rt9 JUN-08-1998 09:05 C!TY OF DAYTON P.02 CITY of ANDOVER MVt90av COMMUSlQR APPLICATION K~. , , C~..1cn Prel.~WQce: 1Ila=1ng r. Zon!ag X 8CCDalUC 1)evelopMft~ P.~k . ~.~iOQ C!\u~~ ~..i~ ~lil;i"".f.~y c:-ite.. CUI. ea.. E~.~ri.n C~oLl Tree CcIIIU"lon Pl.... nata )'VIR' 'I'M.CAII fo~ nq\ItIatiq to ~ on ~ .ctv~.C1~, cOII.d,..~cm c;::bII~ aboY1t: / L a,., 1/7-fer~fft:d' 1J1 -/he V4Cdl/c;y. .. It 0 k ~ /7; h e.1,t' q 1/ ide.: -fh e /'vI ,jr e. 'v .:L !/Vol/II 0-1' (J 1/ r {'i.J-y. 0/ Jr; J)a.c;::~jJ)e ycu: pTofe..1onal, civic: 9~ c;'~t.ty .ec1~t1.. ~igh ..,.y b. i-.lavuc to thh c:CIIlIII1..iOQ: .:L !lave h-t't'n -rh< /lj5/5T?lnr. .c;,~y !/?ll'Jl'Jer ,lor (he 6~y ~ j);'yh/7 5/l7cc; tJcf ~ /~'l6. ,:[ t1/>1 I t'h oj' t(.. q~ >eL".--f5 (J.,L 7'he. ~1?11/'qJ (OMIlj/'551,,., /1'1 /J<1fhr). r VII ~r5-1-ztr) f1,e /'tJ/e Ih~ IA~.f l1-tPftJJ C4MI11I'"5j/tJ/J, ~l1d 41>0 h e?fled~!{:;'15 Ouec!, - 8' ~ 'r '8 JUN-05-1998 15:15 75S 8923 94Y. P.02 TOTAL P. 02 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ J DATE: luly 7. 1998 AGENDA SECTION ORIGINATING DEPARTMENT Staff, Committee, Commission Community Development ITEM NO. Confirm Joint Meeting Date - CPTFIP&Z \to. David L. Carlberg Community Development Director The City Council is requested to confirm the meeting date and time to hold a joint meeting with the Comprehensive Plan Task Force and the Planning and Zoning Commission. The Council attentively set the meeting(s) for Tuesday, July 28, 1998. The Council would meet with the CPTF from 6:00 p.m. to 7:30 p.m. and the Planning and Zoning Commission from 7:30 p.m. to 9:00 p.m. However, since this is a regularly scheduled meeting night for the Planning and Zoning Commission, the times may be subject to change depending upon the length ofthe agenda for the P & Z meeting. Staff would also like suggestions from the Council on the items to be discussed at the meetings. . / ) CI1Y OF ANDOVER REQUEST FOR COUNCIL ACTION AGENDA SECTION Non-Discussion Items DATE:July 7, 1998 ORIGINATING DEPARTMENT CifY Flerk \l. ~ . ) ITEM NO. 1'/, Approve Kennel license Renewals The City Council is requested to approve the following kennel license renewals: Commercial Kennel License Dover Kennels 16422 Hanson Boulevard NW Private Kennel License / Rescue Saint Bernards 4180 -165th Avenue NW , / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION AGENDA SECTION Non-Discussion Items DATE:July 7, 1998 ORIGINATING DEPARTMENT City Clerk ~{ .I ITEM NO, \ Approve Non-Intox, On-Sale Uquor Ucense/ '8' . WoodlandCreek Golf Course The Woodland Creek Course has been sold to National Golf Operating Partnership, LP and will be leased by American Golf Corporation, a California corporation. The operation and name of the club will remain the same. American Golf Corporation has contracted with Compliance Service of America to handle the application for the non-intoxicating on-sale liquor license. City Ordinance 213, Section 7 states that each license shall be issued to the applicant only and shall not be transferable to another holder. Therefore, Council must approve a new license for the new owner. At the present time, Woodland Creek Golf Course holds the license. .I Attached are the application for the license, a copy of the certificate of insurance and a copy of American Golf Corporation's Certificate of Authority to Transact Business. The license fee has also been paid. . .I " CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (612) 755-5100 NON-INTOXICATING LIQUOR LICENSE APPLICA TION CITY OF ANDOVER, MINNESOTA To the City of Andover, County of Anoka, I hereby make application for the following non-intoxicating liquor license(s): (Off-Sale) (On-Sale), established pursuant to an Ordinance passed by the Andover City Council. Applicant Name: Theodore (First) F. (Middle) Kahan (Last) For the past five years my residence has been as follows: - 6/95-present: 1129 Maple St" Santa 'Monica, CA 8/92-6/95: 1045 Cedar St., Santa Monica, CA 11 29 '61 Chicago, IL I was born at month day year City, State American Golf Corporation of Name of Organization St., Santa Monica, CA 90405 Secretary Title, Officer 2851 28th located at the following address I am the The organization was incorporated 8-29-83 , The name and address of the officers are as follows: date of incorporation Kevin J. Roberts, President David G. Price, CEO Edward R. Sause, Exec VP Theodore F. Kahan, Secretary Michael L. Barendse, Treasurer Business name and address where license will operate: Woodland Creek Golf COurse 3200 So. Coon Creek Dr., Andover, MN 55304 Name. address and date of birth of manager, if different than applicant: W 99 actc:rnUflcG (Y\'c.HA~L. J3ch'1erf-. ,;)7',/0 ':;:54,..17""; 51-. N2', J?IA-'-Nc tn"" .j-s-l-l? - ) 11- /0-.::. <f- .bOc I am~ am not engaged in the retail sale of intoxicating liquor. (not' at this location) I have_ have not X had an application for licenses rejected previously. I have have not X been convicted of a felony or of violating any national or state liquor law or local ordinance relating to the manufacture, sale or transportation of intoxicating liquor. I have no intention or agreement to transfer this license to another person, I agree to waive my constitutional rights against search and seizure and will freely pennit peace officers to inspect my premises and agree to the forfeiture of my license if found to have violated the provisions of the ordinance providing for the granting of this license. I hereby solemnly swear that the foregoing statements are true and correct to the be , ~ :..........h._..... ...~ "__1:___.. D~ THIS CERTIACATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIACATE HOLDER. THIS CERTIACATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE ~CORD AON RISK SERVICES, INC, OF SO, CALIFORNIA 707 WILSHIRE BOULEVARD, SUITE 6000 '~ngeles, California 90017 ./(213) 630-2012 COMPANY A LUMBERMANS MUTUAL CASUALTY COMPANY A XIV A++ XIV i I I'NSURED I AMERICAN GOLF CORPORATION, ET AL. 2951 28th Street Santa Monica, CA 90405-2961 COMPANY B COMPANY C FEDERAL INSURANCE COMPANY I ~AK8if;@j$j COMPANY o w: THIS IS TO CERTlFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING A/oN REQUIREMENT, TERM OR CONDITlON OF ANY CONTRACT OR OTHER DOCUMENT \/VITH RESPECT TO VVHICH THIS CERTlFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITlONS OF SUCH POliCIES, LIMITS SHOINN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO POLICY EFFECTIVE POLICY EXPIRATION LTR TYPE OF INSURANCE POLICY NUMBER DATE (MMIOOJYY) DATE (MMIOOJYY) LIMITS 7/15197 7/15/99 COMMERCIAL GENERAL L1ABIUTY CLAMS MADE 0 OCCUR OWNER'S & CONTRACTOR'S PROT Liquor Liability SAA038508-00 ($200,000 Self-Insured Retention) 7/15/97 7/15/98 F5DOO670~ ALL STATES EXCEPT TEXAS, VIRGINIA F5D006711.00 TEXAS F5D00671o-00 VIRGINIA ($100,000 Deductible) Comprehensive & Collision Subject to $1,000 Deductible Each COMBiNED SlNGLE LIMIT BODILY INJURY (Per person) BODILY INJURY Per accident NON-O'IoNED AUTOS x Comprehensive (Sched. Units) x Collision (Schad. Units) PROPERTY DAMAGE AUTO ONLY. EA ACCIDENT OTHER THAN AUTO ONLY: 98-7975.46-94 7/15/97 7/15/98 AGGREGATE OTi-lER Ti-lAN UMBREllA FOR~J. 10,000,000 1,800,000 1,800,000 1,800,000 50,000 s 1,000,000 nmm~m~~gmmMmrWH~ 19,000,000 19,000,000 OHi- :~~~~ft~m~~~~~~~~~fd@ilitf~~~~ WORKERS COMPENSATION AND EMPLOYERS' LlABILlTY THE PROPRIETOR! PARTNERSlEXECUTIVE OFFICERS ARE 5BA038949-00 7/15197 7/15/98 x INCL EXCL OTHER DESCRIPTION OF OPERA T10NSlLOCA TIONSNEH1CLESlSPECIAL ITEMS Re: Woodland Creek Golf Course 1,000,000 1,000,000 1,000,000 .Emt~1EMt~a~111@fjtfftMtM:tm@tiiJlWtmtltttttJmMf;ttiiiMliHtftltG?~m;WMm.~.~.~~~P.!.!~.!?~~.!~~..~~~~~~.Y.f!:.~.~.t..?!..~~~~~~...............................~~ City of Andover 1685 Crosstown Blvd" NW 1over, MN 55304 ) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF. THE ISSUING COMPANY WILL MAIL -:30 DAYS WRmEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE AUTHORIZED REPRESENTATIVE :~jiiitfi~jMt1il@lftJgl@tMWgi~~?j{tJltHgnifJiW";ffiJji~111ttitt~#;f.i~tJiitf~W~J%PAftJii;?-.Y. .xt@jBiitieriifi("~~..:-->>X"/;:<<;~1 @m;'>>'i-;:j.:; CITY OF ANDOVER REQUEST FOR COUNCIL ACTION '. DATE: Julv 7.1998 , / AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT ITEM NO. Approve Change Order/96-15/ Public Works Expansion \C{, Scott Erickson, cAL Engineering The City Council is request to approve Change Order #4 for Project 96-15, Public Works Expansion, Attached is the change order for your review. , / , ./ '0 ) , / , .J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION APPROVING CHANGE ORDER #..A., TO PROJECT NO. 96-15, PUBLIC WORKS EXPANSION. WHEREAS, the City of Andover has a contract for Project No. 96-15 with Gorham Oien Mechanical. Inc. of Mora. MN. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 96-15. MOTION seconded by Councilmember and adopted by the City Council at a reaular meeting this 7th day of Julv ,19~, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk City of Andover CHANGE ORDER No. 00004 1685 Crosstoml Blvd ~-1over. MN 55304 Phone: 612-755-5100 Fax: 612-755-8923 , I 'ufLE: TO: Gorham Oien Mechanical 841 East Forest Ave, PO Box 187 Mora, MN 55051-0187 Tim Felland DATE: 5/19/98 JOB: 4106 CONTRACT NO: 1 Move Gas line on City Hall PROJECT: Andover Public Works Building ATfN: RE: To: From: Number: DESCRIPTION OF CHANGE Item Description Stock# Quantity 'Units 1.000 Lot Unit Price Tax Rate Tax Amount Net Amount 00001 Move Gas Main and supply to brick race the existing City Hall Building. 5777,65 0,00% so.oo 5777,65 / Unit Cost: Unit Tax: Lump Sum: Lump Tax: Total: $777.65 $0.00 $0.00 $0.00 $777.65 The Original Contract Sum was ................................................................................................. Net Change by Previously Authorized Requests and Changes ................................................ The Contract Sum Prior to This Change Order was The Contract Sum Will be Increased ................................................................................... The New Contract Sum Including This Change Order The Contract Time Will Not Be Changed ................................................................................. The Date of Substantial Completion as of this Change Order Therefore is $332,000.00 $3,319.45 $335,319.45 $777.65 $336,097.10 ACCEPTED: City of Andover By: Adolfson & Peterson, Inc. Gorham Oien Mechanical ~ ,/ By: Tim Felland Scott Erickson Tom Stone Date: Date: Date: ExpedUion~ s\\~ ~ORHAM OIEN MECHANICAL, INC. )41 EAST FOREST AVENUE INVOICE NUMBER 1406 DATE 05/15/98 MORA MN 55051-1627 PAGE 1 BILL TO: ADOLFSON & PETERSON AN43 B* ATTN: CINDY HANSON 6701 WEST 23RD STREET MINNEAPOLIS MN 55426 SHIP TO: ANDOVER CITY HALL REPIPE EXISTING GAS SUPPLY LINES -------------------------------------------------------------------------------- ICUST #IJOB/EQ #1 P 0 NUMBER 1 TERMS 1 SALES PERSON ------------------------------------------------------.-------------------------- 71431714334341 INet 30 ITIM FELLAND -------------------------------------------------------------------------------- QTY UOM DESCRIPTION UNIT PRICE AMOUNT -------------------------------------------------------------------------------- REPIPE EXISTING GAS SUPPLY LIN 777,65 . J / ANDOVER CITY HALL - REPIPE EXISTING GAS SUPPLY LINES FROM EXISTING METER TO ACCOMMODATE NEW BRICK WALL. REMOVE OUTSIDE SILLCOCK. TOTAL AMOUNT DUE: $777.65 TOTAL THIS INVOICE 777.65 " 320 N~ 3434 ' ~R~~ SAME NUMBER - TIME AND MATERIAL REPORT -(]fEN NEW AREA CODE!! MECHANICAL Project: Date: 4 /~ ~rfsheet No. / of L. ". - Mora,MNSS051 . ~/ (612) 679-1612 ~ocatlon: Description of wor1<: . r\E- '/. ~ ~ Kt:JQ7 S:X/~ / Bill to/Purchaser: Amount Labor - NAMElTRADE 375 ~~~ \ <6= /- ~e-'J q I.\~ "" 3c . \do "'-\ \\ ,-\'1 '\ <6", M~ It', ~ . ,'n o...~.J/P/' 1,1 I.>-- 1.\\ 5 le- d "\1 :::J qa \ '-\ c- '3 de l: 104 11 '--\ 3-r '-0 "\ 19' '"l.., \~ \5 dol.., 3"/ \ "c:; :::.1-"....., .___f- J,() I 1<)7 :;20 II(~ Quantity Material - DESC. Unit Price ..;3 /4 )( 2./ qA~ r-'~J' \ ~ I -d7,X 2rLL /?~.w,p \ 'i"'6 c::::::Yl / .t 'j( 9" ~.,-~~ r7~, U, '"1 ( / 7...("CJRb v"=q::""'" I /:r-~ pL. U.-:- 'j ,.3"@, Hi. .s /. '7/J 6 / -.:J eA /1' L r.:=-~ / --:J flf HE?x h-7r~ I 4~/rRdC?d~tV / /j, S/9L: ~O' ,,----:;; / //Ch .....<:- 5' C1 - ,'/ / ~ ~ ~.tC ;{vs.! t ,~JI .3/~q/li d'_f.L d ~L.'lICtt:d_~~__ '3 u- / .fj /CJ5/9,t E'77/>- / /// ~.4'4" //_.:.... /6' 2/0 CW 10 ;V/ p-G IL.' .~ IV YlL. Pio-e 'k,! ~" ~/-lLCI' O/.P<-- ,,--:::? ,87/1' fzh-~ J;-PL:U"'l''''12s U \ '-\" 1r>,j".J/()~ r.""c).uJ/fiA ./,1- Consumables 'v Freight Tax TOTAL MATERIAL S.T. Pr.T. Hr.. Hr8. >f Z Rata Amount 51 L{1 '1/1 ~ 4'::: 7~ 1<. ~.._ ---- 'S' tj ~ ..... <:::J c_ Supervision Subsistence TOTAL LABOR ' Equipmont Rental - DESC ::;~- .:}..... .......=:. /.-.. 'Time Rata Amount Consumables Truck/Mileage Tax J;<. / 73 TOTAL RENTAL ,,' l:. _' .b Complated o Daily Raport o Contract Extra o Invoices coming from: Work must be authorized by signatures below. Completa a saparata raport for aach job, or aach day, Do not combine, Whita copy - Office Yellow copy. Jobsite Pink copy - Purchaser PURCHASER'S REPRESENTATIVE: CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: luly 7. t 998 ITEM NO. ASUP 98-06 Bulk Storage of Liquid Fuels 3 t t 8 t 62nd Lane NW m. Ace Solid Waste ORIGINATING DEPARTMENT Planning John Hinzman, 1 tl City Planner AGENDA SECTION Non-Discussion Item Reauest The City Council is requested to approve the Amended Special Use Permit request of Ace Solid Waste to replace a 3,000 gallon underground storage tank with a 10,000 gallon underground storage tank on property located at 3118 162nd Lane NW (PIN 16-32-24-23- 0023), legally described on the attached resolution. The property is zoned I, Industrial. Plannin!! and Zonin!! Commission Action The Planning and Zoning Commission voted 4-0 (2 absent) to approve the request at the June 23, 1998 meeting with limited discussion. No one spoke to the issue at the public hearing. Attachments . Resolution for Approval . Planning and Zoning Commission Minutes - June 23, 1998 . Staff Report / , / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO, R -98 A RESOLUTION APPROVING AN AMENDED SPECIAL USE PERMIT FOR THE BULK STORAGE OF LIQUID FUELS AT ACE SOLID WASTE PURSUANT TO ORDINANCE NO.8, SECTION 4.26 ON PROPERTY LOCATED AT 3118 162ND LANE NW (PIN 16-32-24-23-0023). WHEREAS, Ace Solid Waste has requested an Amended Special Use Permit to allow for the replacement of a 3,000 gallon underground storage tank with a 10,000 gallon underground storage tank pursuant to Ordinance No.8, Section 4.26 on property located at 3118 162nd Lane NW, legally described as follows: \ The east 250 feet of the west 650 feet of the south 433 feet of the north 2184.99 feet of the West Half of the Northwest Quarter of Section 16, Township 32, Range 24, Anoka County, Minnesota; except road, subject to easements of record. , / WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of Ordinance No.8, Section 4.26; and WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, morals, and general welfare of the City of Andover; and WHEREAS, a public hearing was held and there was no opposition to the request; and WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the Amended Special Use Permit as requested, NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the Amended Special Use Permit on said property with the following conditions: 1) That the applicant shall provide to the City, in writing, proof that the tanks meet all State and Federal requirements and installation regulations. , ) 2) That the Andover Fire Marshall inspect tank removal and installation. \ , ) Page Two Amended SUP - Storage of Bulk Liquid Fuels Ace Solid Waste July 7, 1998 3) That the Amended Special Use Permit be subject to a sunset clause as stipulated in Ordinance No.8, Section 5.03 (d). 4) That the Amended Special Use Permit shall be subject to annual review. Adopted by the City Council of the City of Andover on this 7th day of July, 1998. CITY OF ANDOVER ATTEST: J.E. McKelvey, Mayor / Victoria V olk, City Clerk / \ '- ) ::llanning and Zoning Commission Meeting June 23, 1998 - Minutes ::lage 4 3he also felt that with the' sue between Chesterton Commons and Hamilton Square not being esolved, it would not be a od idea to approve this request. ':ommissioner Apel suggested at this come in as a total replat. He did, however, feel it is a :load spot for commercial. ':ommissioner Gamache stated he ould be against approval. ,10TION by Peek, seconded by Gamac e to forward to the City Council a resolution denying an jmendment to the Comprehensive Land se Plan to change the land use district designation ,'om Residential Urban Single Family to Co mercial for Gerald and Carol Windschitl on property Jwned by Ashford Development as prepare y City Staff noting that it was the opinion of the Jlanning and Zoning Commission that this pro osal was not consistent with the current :omprehensive Plan and that the Commission nds it will have a detrimental affect on the lealth, safety and general welfare of the city. , , J ,10tion carried ~:ln a 4-yes (Wells, Apel, Gamache, P ek), 2-absent (Squires, Luedtke) vote. This lill go before the City Council on July 7, 1998, ding Chairman Peek opened the public hearing. ~ublic Hearing/Rezone from R-4 to C, Section 23/Geral 1r. Hinzman explained that because this item is contingent up n the previous item being pproved, it would not be appropriate to fully discuss it; howeve since a public hearing was dvertised it should be acted upon. lOTION by Gamache, seconded by Wells to close the public hearing. lOTION by Wells, seconded by Gamache to forward to the City Council denl I of the rezoning 3quest of Gerald Windschitl. Motion carried on a 4-yes (Apel, Gamache, Peek, Wells), 2-absent 3quires, Luedtke) vote. This will go to the City Council on July 7, 1998. mended Special Use Permit/Bulk Storage of Liquid Fuels/3118-162nd Lane/Ace Solid la '- . .J !r. Hinzman reviewed the request of Ace Solid Waste to replace a 3000 gallon underground :orage tank with a 10,000 gallon underground storage tank on their property at 3118 - 162nd 3ne NW. The property is zoned Industrial and the surrounding land uses are also Industrial. :1e original tank was installed in the 1970's and federal regulations now require that all tanks !::anninn ~nrl 7nninn rrHTH,.,i~~i"n ~Aoof>in,., " 3r.. ..ng and Zoning Commission Meeting ne 23, 1998 - Minutes :ge 5 SUP/Ace Solid Waste, Cont.) nstructed before 1980 have additional protection to prevent rusting. The new tank would be ~ated in a fenced storage area near the main building. He also noted that the nearest ,idential dwelling is over 700 feet from the site, Staff recommends approval with the conditions It the applicant provide to the city proof that the tanks meet all State and Federal requirements d installation regulations, that the Andover Fire Marshal inspect the tank, that the Amended ecial Use Permit be subject to a sunset clause and that it be subject to annual review. ting Chairman Peek asked if the state regulates any soil contamination from spillage. Mr. lzman noted that it does. nny Fredrickson, Ace Solid Waste - explained that Federal regulations require that they pull ) old tanks out. They have been cleaning up their area for the last five years and that they uld be required to clean up any contaminated soil. )T''''N by Gamache, seconded by Wells to close the public hearing. Motion carried. \.. ,/ )TION by G~mache, seconded by Wells to forward to the City Council a resolution prepared staff recommending approval of an amended special use permit requested by Ace Solid 3ste for the installation of bulk storage liquid fuels at 3118 - 162nd Lane NW. , Motion carried a 4-yes (Wells, Apel, Gamache, Peek), 2-absent (Luedtke, Squires) vote. This will go to the y Council on July 7, 1998, 1ended Special Use Permit/Bulk Storage of Liquid Fuels/15421 Roun .ulevard/Ed Fields and Sons Hinzman reviewed the request of Ed Fields and Sons to r. lace four 10,000 gallon jerground storage tanks with three 12,000 gallon unde round storage tanks at 15421 Round -<e Boulevard, The property is zoned R-1 and all a . cent properties are R-1. The tanks uld be located near a machine shop and parkin ot. The nearest residential dwelling is ned by the Fields family. Staff recommends proval with the conditions that the applicant 'vide to the city proof that the tanks meet State and Federal requirement s and installation 'ulations, that it be inspected by the A over Fire Marshal, that it be subject to a sunset clause i the amended special use permit subject to annual review. 'in~ ~hairman Peek opened 3presentative of the tank manufacturer explained that everything they are doing is state and eral approved. , ./ CITY OF ANDOVER REQUEST FOR PLANNING AND ZONING COMMISSION ACTION DATE: lune 23. 1998 ITEM NO. 6 ORIGINATING DEPARTMENT ASUP 98-06, Bulk Storage of Liquid Fuels 31 t 8 162nd Lane NW Ace Solid Waste Planning John Hinzman City Planner Request The Planning and Zoning Commission is asked to review the Amended Special Use Permit request of Ace Solid Waste to replace a 3,000 gallon underground storage tank with a 10,000 gallon underground storage tank on property located at 3118 162nd Lane NW (PIN 16-32-24- 23-0023), legally described on the attached resolution. / The property is zoned I, Industrial. Applicable Ordinances Ordinance No.8, Section 4.26, establishes the criteria for a Special Use Permit for all uses associated with the bulk storage of oil, gasoline, liquid fertilizer, chemicals and similar liquids. Ordinance No.8, Section 5.03, regulates the Special Use Permit process as well as the Amended Special Use Permit process and outlines the following criteria for review: 1) The effect of the proposed use upon the health, safety, morals and general welfare of the occupants of the surrounding land. 2) The existing and anticipated traffic conditions including parking facilities on adjacent streets and land. 3) The effect on the values of property and scenic views in the surrounding area. , . / 4) Page Two The effect of the proposed use on the Comprehensive Plan. " / Page Two ASUP 98-06, Ace Solid Waste 3118 162nd Lane NW June 23, 1998 Adiacent Zonin!! and Land Use North - East South - West - I, Emmerich Wood Products, Custom Finishes** etc. I, Gilbertson Block Co. I, Andover Liquor I, varius industrial businesses General Review The original tank was installed during the 1970's. Federal regulations stipulate that all tanks constructed before 1980 must have additional protection to prevent rusting. The tank would be located in a fenced storage area near the main building. The nearest residence is over 700 feet from the site. Commission Options . '\ ./ 1. The Planning and Zoning Commission may recommend to the City Council approval of the Amended Special Use Permit request of Ace Solid Waste on property located at 3118 162rid Lane NW legally described on the attached resolution. The Commission finds the request meets the requirements of Ordinance No.8 2. The Planning and Zoning Commission may recommend to the City Council denial of the Amended Special Use Permit request of Ace Solid Waste on property located at 3118 162nd Lane NW legally described on the attached resolution. The Commission finds the request does not meet the requirements of Ordinance No.8. In recommending denial of the request, the Commission shall state those reasons for doing so. 3, The Planning and Zoning Commission may table the item pending further information from Staff. Staff Recommendation Staff recommends approval with the following conditions: 1) That the applicant shall provide to the City, in writing, proofthat the tanks meet all State and Federal requirements and installation regulations. / " Page Three ASUP 98-06, Ace Solid Waste 3118 162nd Lane NW June 23, 1998 . 2) That the Andover Fire Marshall inspect the tank and its installation. 3) That the Amended Special Use Permit be subject to a sunset clause as stipulated in Ordinance No.8, Section 5.03 (d). 4) That the Amended Special Use Permit shall be subject to annual review. Attachments . Resolution . Location Map . Site Plan . Amended Special Use Permit Application . Notice of Public Hearing , / / ," \... ~z ,..,..,..cn ::l::l::JO o C. 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CD ~ ~"'f "'f "'f CD "'f a CD CD OJ (f) 5" 5' C CJ) m a. ;0 c)" ~""'5i(l)COtCa-&!e.:I:~ ::J 5' b~c!!!.g~ ~ :e a- CD ~. c:n 0 ~ ca '" => '" "" '< -a ..... .2. m o .... r (t) ao (t) :::1 0.. r o o III <:!: o ::l \ .. ..-: .., '":it :~~-;.-: L i :! .' ," . I~. -' ~~-16 ~8 15:13 FRO~: 7::S-39c3 TJ: E.:.2":~E:,3~la PF6:::G2 "- ) CITY of ANDOVER 1685 CROSSTOWN BOULevARD NW, . ANDOVEI'l, MINNESOTA 55304. t6;2) 755-5100 Property Address SPBCIAL USB PBRMIT ,,:/ ,d, . ..J~/B ~'" r,J-Awp ~ /- /6? J..a rp' Legal Oescription of Property: (Fill in whichever is approp!iate): Lot BloCk Ad'd1t1on PIN rG- 3~ -~LJ-~3-o0~s . (If metes ~nd bounds, attach ~he complete legal description. ) or Torrens '>c i (This can be obtain~m the Is the property: Abstract information .ust be prov1~.d and County, ) . ;;:~~~-~~;-;;~~;~~-;~;;;;;~~~~i-~-fO-~~~~-f;-~~-~-~~~;~ yn <:. . \C,- v\., ~ _ ~ r'1'\ <I., ~ \ V;c.t; 0" C3 b .fl/td (' / /' 7Crj d~f11rJ(T~~<.,.c. ~ '<:- D -.. '2.s.~{. ~\.,t..::- I , " ./ o ',:/. 'b Section of Ordinance ~,~~6 Current Zoning -L.. ---------------------------------~--------------------~_._------- Name of Applicant M~./G/:--;../ 4~S~rC: Address .7://0 A/4/7"/}~~5r/~?&,~//~ Home phone __~. ~ Bu.'.... Phon. -1''''6;!.9-?C) Signat~1r& ~ ~## Date ~?::'~/~ ----------------------------------------~------~---~------------- Property Owner (Fee Owner) (If different from above) Address W /77y:~ - , Home E'hone Business Phone Signature :late ___NN_____W~____*____________________M_______~_N_________________ , / \ , ) CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (612) 755-5100 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF PUBLIC HEARING The Planning and Zoning Commission of the City of Andover will hold a public hearing at 7:30 p.m., or as soon thereafter as can be heard, on Tuesday, June 23, 1998 at Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota to review the Amended Special Use Permit request of Ace Solid Waste to replace a 3,000 gallon underground storage tank with a 10,000 gallon underground storage tank for the bulk storage of gasoline at 3118 I 62nd Lane NW (pIN 16-32-24-23-0023) legally described as follows: The east 250 feet of the west 650 feet of the south 433 feet of the north 2184.99 feet of the West Half of the Northwest Quarter of Section 16, Township 32, Range 24, Anoka County, Minnesota; except road, subject, to easements of record. " / All written and verbal comments will be received at that time. A copy of the application will. be available for review prior to the meeting at City Hall. ~itu Victoria V olk, City Clerk Publication dates: June 12, 1998 June 19, 1998 . / PIN 163224230016 PIN 163224230016 PIN 163224230014 RESIDENT LARSON JAMES M RESIDENT 3055 162ND LN 3095 162ND LN NW 3095 162ND LN A' '1VER, MN 55304 ANDOVER MN 55304 ANDOVER, MN 55304 , J PIN 163224230013 PIN 163224230015 PIN 163224230014 RESIDENT LARSON PROPERTIES LARSON JAMES M 3105 162ND LN 3075 162ND LN NW 3095 162ND LANE NW ANDOVER, MN 55304 ANDOVER MN 55304 ANDOVER MN 55304 PIN 163224230013 PIN 163224230009 PIN 163224230011 EMMERICH ALOIS W RESIDENT ACE SOLID WASTE INC 3115 - 162ND LN 3149162NDLN 3118 162ND LNNW ANDOVER MN 55304 ANDOVER, MN 55304 ANDOVER MN 55304 PIN 163224230012 PIN 163224230010 PIN 163224230005 EMMERICH WOOD PRODUCTS CUSTOM FINISHES INC RESIDENT 3115-162ND LANE 3139 162ND LN NW 3160 162ND LN ANDOVER MN 55304 ANDOVER MN 55304 ANDOVER, MN 55304 PIN 163224230018 PIN 163224230002 PIN 163224230009 RESIDENT RESIDENT LARSON JAMES M 16191 ROUND LAKE BLVD 3017161ST AVE 3095162ND LN NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER MN 55304 '. .I PIN 163224230019' PIN 163224230020 PIN 163224230022 RESIDENT RESIDENT GILBERTSON BLOCK COMPANY 16191 ROUND LAKE BLVD 16125 ROUND LAKE BLVD 3098 162ND LANE NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER MN 55304 PIN 163224230023 PIN 163224230024 PIN 163224230005 ACE SOLID WASTE INC D & E CABINETS F & M MRKTING & LEASING INC 3118-162ND LANE NW 3138-162ND LANE NW 11759 UNDERCLIFF ST NW ANDOVER MN 55304 ANDOVER MN 55304 COON RAPIDS MN 55433 PIN 163224230002 PIN 163224230001 PIN 163224230020 JOHNSON W ALTER A KOWAL JOSEPH V & RITA C A VR INC 17450 TULIP ST NW 3121 161ST AVE NW 6801 W 150TH ST ANOKA MN 55303 ANDOVER MN 55304 APPLE VALLEY MN 55124 , / " , ) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: luly 7. 1998 AGENDA SECTION Non-Discussion Item ITEM NO, ASUP 98-07 Bulk Storage of Liquid Fuels 15421 Round Lake Blvd NW Ed Field's and Sons QU, ORIGINATING DEPARTMENT Planning John Hinzman,:5"" City Planner Request " J The Planning and Zoning Commission is asked to review the Amended Special Use Permit request of Ed Field's and Sons to replace four (4) 10,000 gallon underground storage tanks with three (3) 12,000 gallon underground storage tanks on property located at 15421 Round Lake Blvd, NW (PIN 21-32-24-23-0001), legally described on the attached resolution. The property is zoned R-l, Single Family Rural. Plannin!! and Zonin!! Commission Action The Planning and Zoning Commission voted 4-0 (2 absent) to approve the request at the June 23, 1998 meeting with limited discussion. No one spoke to the issue at the public hearing. Attachments . Resolution for Approval . Planning and Zoning Commission Minutes - June 23,1998 . Staff Report j "- , ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R -98 A RESOLUTION APPROVING AN AMENDED SPECIAL USE PERMIT FOR THE BULK STORAGE OF LIQUID FUELS PURSUANT TO ORDINANCE NO.8, 15421 ROUND LAKE BOULEVARD NW (PIN 21-32-24-23-0001). WHEREAS, Ace Solid Waste has requested an Amended Special Use Permit to allow for the replacement of four (4) 10,000 gallon underground storage tanks with three (3) 12,000 gallon underground storage tanks pursuant to Ordinance No.8, Section 4.26 on property located at 15421 Round Lake Blvd. NW, legally described as follows: , / The Southwest Quarter of the Northwest Quarter of Section 21, Township 32, Range 24, Anoka County, Minnesota; except west 209 feet of the north 418 feet of the south 965 feet thereof; also except that part described as follows: Beginning at the Southwest comer of said quarter quarter; thence north along west line thereof 100 feet; thence east, parallel with the south line of said quarter quarter 238 feet; thence south, parallel with said west line to said south line; thence West along said south line to point of beginning; also except that part described as follows: Commencing at the Southwest comer thereof; thence north along west line of said quarter quarter 200 feet to point of beginning; thence continuing north along said west line 100 feet; thence east, parallel with south line of said quarter quarter 188 feet; thence south, parallel with said west line 100 feet; thence west, parallel with said south line 188 feet more or less to point of beginning; except road; subject to easements of record. WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of Ordinance No.8, Section 4.26; and WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, morals, and general welfare of the City of Andover; and WHEREAS, a public hearing was held and there was no opposition to the request; and ... WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the Amended Special Use Permit as requested. / , Page Two 'J Amended SUP - Storage of Bulk Liquid Fuels Ed Field's and Sons July 7,1998 NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the Amended Special Use Permit on said property with the following conditions: 1) That the applicant shall provide to the City, in writing, proof that the tanks meet all State and Federal requirements and installation regulations. 2) That the Andover Fire Marshall inspect tank removal and installation, 3) That the Amended Special Use Permit be subject to a sunset clause as stipulated in Ordinance No.8, Section 5.03 (d). 4) That the Amended Special Use Permit shall be subject to annual review. Adopted by the City Council of the City of Andover on this 7th day of Julv, 1998. / CITY OF ANDOVER ATTEST: I.E. McKelvey, Mayor Victoria V olk, City Clerk , / \ 3rilll~g and Zoning Commission Meeting 1e 23, 1998 - Minutes ge 5 SUP/Ace 1structed befor 1980 have additional protection to prevent rusting. The new tank would be ated in a fenced s age area near the main building. He also noted that the nearest ;idential dwelling is ov 700 feet from the site. Staff recommends approval with the conditions it the applicant provide to e city proof that the tanks meet all State and Federal requirements j installation regulations, tha e Andover Fire Marshal inspect the tank, that the Amended ecial Use Permit be subject to a nset clause and that it be subject to annual review. ting Chairman Peek asked if the state r ulates any soil contamination from spillage. Mr. 1zman noted that it does. nny Fredrickson, Ace Solid Waste - explained tha ederal regulations require that they pull , old tanks out. They have been cleaning up their are for the last five years and that they uld be required to clean up any contaminated soil. )T''"''N by Gamache, seconded by Wells to close the public hea' g. Motion carried. "- _/ )TION by G~mache, seconded by Wells to forward to the City Counci resolution prepared staff recommending approval of an amended special use permit requeste by Ace Solid 3ste for the installation of bulk storage liquid fuels at 3118 - 162nd Lane N . Motion carried a 4-yes (Wells, Apel, Gamache, Peek), 2-absent (Luedtke, Squires) vote. This'll go to the y Council on July 7, 1998. 1ended Special Use Permit/Bulk Storage of Liquid Fuels/15421 Round Lake ,ulevard/Ed Fields and Sons Hinzman reviewed the request of Ed Fields and Sons to replace four 10,000 gallon jerground storage tanks with three 12,000 gallon underground storage tanks at 15421 Round -<e Boulevard. The property is zoned R-1 and all adjacent properties are R-1. The tanks uld be located near a machine shop and parking lot. The nearest residential dwelling is ned by the Fields family. Staff recommends approval with the conditions that the applicant 'vide to the city proof that the tanks meet all State and Federal requirement s and installation 'ulations, that it be inspected by the Andover Fire Marshal, that it be subject to a sunset clause j the amended special use permit be subject to annual review. " , 'in~ Chairman Peek opened the public hearing. "presentative of the tank manufacturer explained that everything they are doing is state and eral approved, \ 'Ia,.. ,ing and Zoning Commission Meeting une 23, 1998 - Minutes 'age 6 lOTION by Gamache, seconded by Apel to close the public hearing. Motion carried. lOTION by Gamache, seconded by Apel to forward to the City Council a resolution approving 1e amended special use permit requested by Ed Fields and Sons for the bulk storage of liquid leis on property located at 15421 Round Lake Boulevard NW. Motion carried on a 4-yes (Wells, pel, Gamache, Peek), 2-absent (Luedtke, Squires) vote. This will go to the City Council on July ,1998. 'ublic Hearing/Special Use Permit/Andover Family Fun Fest/1685 Crosstown 'r. Carlberg reviewed the request of the city to conduct its annual Family Fun Fest, July -19 1 the property at 1685 Crosstown Boulevard. The reason for this application is that rdinance Section 5.03, Special Uses, states that certain uses, while generally not suitabl n a particular Jning district, may, under some circumstances be suitable. When such circu tances exist, a ;Jecial Use Permit may be granted. OTION by Wells, seconded by Gamache to close the public he mg. Motion carried. ct. jChairman Peek opened the public hearing. cting Chairman Peek asked that the hours of operation be OTION by Wells, seconded by Gamache to forward to e City Council a resolution approving a ;Jecial Use Permit for the Andover Family Fun Fest, Iy 17-19, 1998 with the addition of the Jurs being 8:00 am to 10:30 pm. Motion carried 0 a 4-yes (Gamache, Wells, Apel, Peek), 2- Jsent (Squires, Luedtke) vote. This will go to th ity Council on July 7, 1998. ublic Hearing/Special use PermiWarian e/Relocation of Principal Structure & Allowing emporarily Two Principal Structures a 1928 - 167th Avenue r. Carlberg reviewed the request of obert and Yvonne Hillman to move a single family home lto the property at 1928 - 167th enue, which is 10 acres in size. The home is a 1400 square ot rambler which is now in Gold n Valley. Dave Almgren, the City Building Official, has mducted an inspection of the ome and he noted that the home is structurally sound. There 'e, h')wever, a few minor co e issues that will be resolved once the structure is moved into lG jr. The relocated dw lIing will be placed to the west of the existing home. A variance is so being requested that will allow the owners to remain in the existing house while they model the relocated structure, The existing home will then be razed or removed from the 'operty no later than 60 days after the Certificate of Occupancy is issued. He noted that one '11 was received from a neighbor who is concerned that trees may be damaged when the house ) , CITY OF ANDOVER REQUEST FOR PLANNING AND ZONING COMMISSION ACTION DATE: lune 23. 1998 ITEM NO. 7 ORIGINATING DEPARTMENT ASUP 98-07, Bulk Storage of Liquid Fuels 15421 Round Lake Blvd NW Ed Field's & Sons Planning John Hinzman City Planner Request The Planning and Zoning Commission is asked to review the Amended Special Use Permit request of Ed Field's and Sons to replace four (4) 10,000 gallon underground storage tanks with three (3) 12,000 gallon underground storage tanks on property located at 15421 Round Lake Blvd. NW (PIN 21-32-24-23-0001), legally described on the attached resolution. .. '. / The property is zoned R-1, Single Family Rural. Applicable Ordinances Ordinance No.8, Section 4.26, establishes the criteria for a Special Use Permit for all uses associated with the bulk storage of oil, gasoline, liquid fertilizer, chemicals and similar liquids, Ordinance No, 8, Section 5.03, regulates the Special Use Permit process as well as the Amended Special Use Permit process and outlines the following criteria for review: 1) The effect of the proposed use upon the health, safety, morals and general welfare of the occupants of the surrounding land. 2) The existing and anticipated traffic conditions including parking facilities on adjacent streets and land. 3) The effect on the values of property and scenic views in the surrounding area. .' 4) The effect of the proposed use on the Comprehensive Plan. Page Two Page Two , ASUP 98-07, Ed Field's & Sons 15421 Round Lake Blvd. NW June 23, 1998 Adiacent Zoning: and Land Use Adjacent zoning and land use within 350' of the site include the following: North - East South - West - R-l, ag land R-l, ag land R-l, unplatted residence - 250' R-l, Lakeridge Addition General Review Federal regulations stipulate that all tanks constructed before 1980 must have additional protection to prevent rusting. The applicant proposes to reduce the amount of tanks from 40,000 gallons to 36,000 gallons. The tanks would be located near a machine shop and parking lot. The nearest residence is owned by the Field's Family. Commission Options " J 1. The Planning and Zoning Commission may recommend to the City Council approval of the Amended Special Use Permit request of Ed Field's and Sons on property located at 15421 Round Lake Blvd. NW legally described on the attached resolution. The Commission finds the request meets the requirements of Ordinance No.8 2. The Planning and Zoning Commission may recommend to the City Council denial of the Amended Special Use Permit request of Ed Field's and Sons on property located at 15421 Round Lake Blvd. NW legally described on the attached resolution. The Commission fmds the request does not meet the requirements of Ordinance No.8. In recommending denial of the request, the Commission shall state those reasons for doing so, 3. The Planning and Zoning Commission may table the item pending further information from Staff. Staff Recommendation Staff recommends approval with the following conditions: 1) That the applicant shall provide to the City, in \"riting, proof that the tanks meet all State and Federal requirements and installation regulations. \ / _/ Page Three ASUP 98-07, Ed Field's and Sons 15421 Round Lake Blvd. NW June 23, 1998 2) That the Andover Fire Marshall inspect the tank and its installation. 3) That the Amended Special Use Permit be subject to a sunset clause as stipulated ill Ordinance No.8, Section 5.03 (d). 4) That the Amended Special Use Permit shall be subject to annual review. Attachments . Resolution . Location Map . Site Plan . Amended Special Use Permit Application . Notice of Public Hearing ') ~z " >>>cn ::J::J::JO o a. a. c: i:"~~n o~~~ g ~~ 3. CI)~ ~ ~ U> ,,- C '" < c ~ ~ ~ .. '" ~ 3 .. ~ / gs],II!!ll~~~~!l]lI~,;,9.:Q1D: El 0 ~ llll1~~~~~ tilit3U s: Ql -c CJ Ql ~ ~ '"C III !!l ~ g TI OJ CD 0 III C - :J S; 0. CD III CJ'J :::!. 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' f?~ .i1 ., If' $;--....:t l1i ,"'~ >,,;' ~~ t_~ 'f^ .~.:.. \ ) j '\ ) \ , ) CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 Property Address SPECI~ USE PEjIT /.{ '-I.~ /. 'tJWr'~' ~ 8~d Legal Description of Property: (Fill in whichever is appropriate): Lot Block Addi tion PIN 1f2./-.3). .~f-;)3.' (JODI (If metes and bounds, attach the complete legal description. ) Is the property: information must County. ) ----------------------------------------------------------------- Abstract V or Torrens ? (This be provided and can be obtained from the " / Section of Ordinance L/, d (::; Current zoning 2-1 ::::e:: A7~;;/ ~Z1f;Z$it:f) H~me Phone aa Busi~ess Phone ~.?~ Slgnature __0J2~ e d:J~ Date }__ _% -----------~-------------------------------------------------- property Owner (Fee Owner) (If different from above) Address Home Phone Business Phone , ,/ Signature Date ----------------------------------------------------------------- " ) CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW, . ANDOVER, MINNESOTA 55304. (612) 755-5100 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF PUBLIC HEARING The Planning and Zoning Commission of the City of Andover will hold a public hearing at 7:30 p.m., or as soon thereafter as can be heard, on Tuesday, June 23, 1998 at Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota to review the Amended Special Use Permit request of Ed Fields and Sons to replace four (4) 10,000 gallon , underground storage tanks with three (3) 12,000 gallon underground storage tanks for the bulk storage of liquid fuel at 15421 Round Lake Boulevard NW (pIN 21-32-24-23-0001) legally described as follows: / The Southwest Quarter of the Northwest Quarter of Section 21, Township 32, Range 24, Anoka County, Minnesota; except west 209 feet of the north 418 feet of the south 965 feet thereof; also except that part described as follows: Beginning at the Southwest corner of said quarter quarter; thence north along west line thereof 100 feet; thence east, parallel with the south line of said quarter quarter 238 feet; thence south., parallel with said west line to said south line; thence West along said south line to point of beginning; also except that part described as follows: Commencing at the Southwest corner thereof; thence north along west line of said quarter quarter 200 feet to point of beginning; thence continuing north along said west line 100 feet; thence east, parallel with south line of said quarter quarter 188 feet; thence south, parallel with said west line 100 feet; thence west, parallel with said south line 188 feet more or less to point of beginning; except road; subject to easements of record. All written and verbal comments will be received at that time. A copy of the application will be available for review prior to the meeting at City Hall. Lt~ tiLL Victoria V olk, City Clerk Publication dates: June 12, 1998 June 19, 1998 / PIN 213224210002 ED FIELDS & SONS INC 15421 ROUND LAKE BLVD NW A' "'OVER MN 55304 ) PIN 203224140006 RESIDENT 3201 154TH LN ANDOVER, MN 55304 PIN 203224140005 RESIDENT 3301 154TH LN ANDOVER, MN 55304 PIN 203224110001 FIELDS JAMES E 2923 S COON CREEK DR ANDOVER MN 55304 PIN 203224140009 RESIDENT 3200 154TH LN ANDOVER, MN 55304 PIN 203224140011 RESIDENT 3251153RDAVE ANDOVER, MN 55304 PIN 203224140010 RESIDENT 3201153RDAVE ANDOVER, MN 55304 , PIN 213224230004 RESIDENT 15325 ROUND LAKE BLVD ANDOVER, MN 55304 PIN 213224230005 LlVGARD COLLEEN E 15305 ROUND LAKE BLVD NW ANDOVER MN 55304 PIN 213224230003 RESIDENT 15305 ROUND LAKE BLVD ANDOVER, MN 55304 PIN 213224310005 RESIDENT 2972 153RDAVE ANDOVER, MN 55304 PIN 213224310004 RESIDENT 2987153RDAVE ANDOVER, MN 55304 PIN 213224320028 RESIDENT 3045 153RD AVE ANDOVER, MN 55304 PIN 213224320027 RESIDENT 3119153RDAVE ANDOVER, MN 55304 PIN 213224320003 RESIDENT 15255 ROUND LAKE BLVD ANDOVER, MN 55304 " .' PIN 213224320022- RESIDENT 15167 ROUND LAKE BLVD ANDOVER, MN 55304 PIN 213224320023 RESIDENT 3122 153RD AVE ANDOVER, MN 55304 PIN 213224320024 RESIDENT 3052 153RD AVE ANDOVER, MN 55304 PIN 213224310006 RESIDENT 2990153RDAVE ANDOVER, MN 55304 , / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: Julv7.l998 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion Planning Jeff Johnson ITEM NO. Special Use Permit Andover Family Fun Festival 1685 Crosstown Boulevard NW Ci!}' of Andover $. Request The City Council is asked to review and approve the Special Use Permit request of the City of Andover to conduct its annual City Family Fun Festival on the property located at 1685 Crosstown Boulevard NW. " / The Planning and Zoning Commission met on June 23, 1998 and recommends approval (unanimously) of said request. A copy of the staff report and resolution is attached for your review. \. / CITY OF ANDOVER REQUEST FOR PLANNING COMMISSION ACTION AGENDA ITEM 8. Public Herine:: S.U.P. Andover Family Fun Festival 1685 Crosstown Blvd. NW DA TEJlInp.)1 199R ORIGINATING DEPARTMENT APPROVED FOR AGENDA BY: Planning Jeff Johnson BY: Request The Planning and Zoning Commission is asked to review the Special Use Permit request of the City to conduct its annual City Family Fun Festival, July 17-19, 1998 on the property located at 1685 Crosstown Boulevard NW legally described as follows: Unplatted City of Andover, NE '14 of SE '14 Section 22-32-24 (Subject to Easement RCP A 12/1/67) (Excluding West 330 feet) (Subject to Easement to NSP, 11-12-68) RCP A Easement and; Unplatted City of Andover West 330 feet ofNE '14 ofSE y. Section 22-32-24 - 12/12/68 RCP A Easement partially released, 5/22/72. The property is zoned R-l, Single-Family Rural. Avvlicable Ordinances Ordinance No.8. Section 5.03 - Soecial Uses Ordinance No.8, Section 5.03 regulates the Special Use Permit process and outlines the following criteria for review: 1) The effect of the proposed use upon the health, safety, morals and general welfare of the occupants of the surrounding land; 2) The existing and anticipated traffic conditions including parking facilities on adjacent streets and land; 3) The effect on values of property and scenic views in the surrounding area; and 4) The effect on the proposed use of the Comprehensive Plan. \ ) Page Two Special Use Permit 98-08 Andover Family Fun Festival - City of Andover A Special Use Permit is required under this Section of the Ordinance due to the fact this use is not generally suitable for the zoning district in which it is located. Adiacent Zoning and Land Use Adjacent zoning and land uses include the following: North East South Southwest West R-l, Single-Family; Vacant SC, Shopping Center R-l, Single Family Rural; Andover Elementary School GR, General Recreation; Field of Dreams R-l, Single-Family Rural; Public Works Building General Review , The Andover Family Fun Festival will take place July 17, 18 and 19, 1998 on the property located at 1685 Crosstown Boulevard NW, The activities include a carnival, street dance, fireworks, food booths and other related activities on-site. Commission Ootions Approval. The Commission may recommend to the City Council approval of said request. The Commission finds the request meets the requirements of Ordinance No,8, the Zoning Ordinance. Denial. The Commission may recommend to the City Council denial of said request. The Commission finds the request does not meet the requirements of Ordinance No, 8, the Zoning Ordinance. The Commission shall state those reasons for denial. 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A RESOLUTION GRANTING THE SPECIAL USE PERMIT REQUEST OF THE CITY OF ANDOVER TO CONDUCT ITS ANNUAL CITY FAMILY FUN FESTIVAL (JULY 17, 18, 19, 1998) ON THE PROPERTY LOCA TED AT 1685 CROSSTOWN BOULEVARD NW LEGALLY DESCRIBED AS FOLLOWS: Unplatted City of Andover, NE Yo ofSE Yo Section 22-32-24 (Subject to Easement RCPA 12/1/67) (Excluding West 330 feet) (Subject to Easement to NSP, 11-12-68) RCPA Easement and; Unplatted City of Andover West 330 feet ofNE Yo ofSE Yo Section 22-32-24 - 12/12/68 RCPA Easement partially released, 5/22/72. WHEREAS, The City of Andover has requested a Special Use Permit to conduct its annual City Family Fun Festival (July 17-19, 1998) on the property located at 1685 Crosstown Boulevard NW, legally described above, Activities include a carnival, parade, street dance, food booths and other related activities. WHEREAS, the Planning and Zoning Commission [mds the request would not have a detrimental effect upon the health, safety, morals, and general welfare of the City; and WHEREAS, a public hearing was held and there was no opposition to the request; and J WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the Special Use Permit as requested, NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the Special Use Permit on said property with the following conditions: I) That the Special Use Permit be valid for no more than three (3) consecutive days, 2) Hours of operation shall be 8:00 a,m, - 10:30 p.m. Adopted by the City Council of the City of Andover on this _ day of ,1998. CITY OF ANDOVER J. E. McKelvey, Mayor A TrEST: / Victoria Volk, City Clerk \ , ) CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 SPECIAL USE PERMIT property Address /?f'S t!ros!"-fo..v.J ~ Lu 'D. N u.J Legal Description of Property: (Fill in whichever is appropriate): Lot Block Addition (If metes and bounds, attach the complete legal description. ) Is the property: Abstract or Torrens ? (This information must be provided and can be obtained from the County. ) ;:::::-;::-;:~:::~-~~-~-~~-~~-~------- tJ.~~ r<<A~/ ~~ I ~;l ~~ A//~ a,,:;!;;7~. ~ I?} /g/ /9 19QI{. PIN dCJ. --3;2 a'-l '-II OOO{-T OOO~ ./ Section of Ordinance 5.03 Current Zoning If!'. / Name of Applicant AA.JrJv....r FI+M.;L.'! j::", N Fes-l- Address It fs- C,.""s-<;"/-"..v:J -:B Lu~ Home Phone Business Phone 1ss-..r/oo ~/4/ Signature Date b -)- 9i' property Owner (Fee Owner) (If different from above) Address Home Phone Business Phone , J Signature Date ----------------------------------------------------------------- \ ) SPECIAL USE PERMIT PAGE 2 The following information shall be submitted prior to review by the City of Andover: 1. A scaled drawing of the property and structures affected showing: scale and North arrow; dimension of the property and structures; front, side and rear yard building setbacks; adjacent streets; and location and use of existing structures within 100 feet. 2. The names and addresses of all property owners within 350 feet of the subject property. Application Fees: Commercial Residential Amended SUP Recording Fee Abstract property Torrens property $200.00 $150,00 $100.00 Date Paid $25.00 $40.00 '/~ceipt # ./ Rev. 5-06-93:d'A 5-04-94:bh 2-01-95:bh 3-22-95:bh 9-30-96:bh 1-07-97:bh Res. 179-91 (11-05-91) CRITERIA FOR GRANTING SPECIAL USE PERMITS In granting a Special Use Permit, the City Council shall consider the advice and recommendation of the Planning and Zoning Commission and: 1. The effect of the proposed use upon the health, safety, morals and general welfare of occupants of surrounding lands. 2. Existing and anticipated traffic conditions including parking facilities on adjacent streets and lands. 3. The effect on values of property and scenic views in the surrounding area. / 4. The effect of the proposed use on the Comprehensive Plan. , , ) CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (612) 755-5100 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF PUBLIC HEARING The Planning and Zoning Commission of the City of Andover will hold a public hearing at 7:30 p.m., or as soon thereafter as can be heard, on Tuesday, June 23, 1998 at Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota to review the Special Use Permit request of the City of Andover for the Andover Family Fun Festival (July 17, 18, 19, 1998) (activities include a carnival, parade, dance and other related activities) which will be operated and conducted primarily on the property located at 1685 Crosstown Boulevard NW, (pIN #22-32-24-41- 0001 and 22-32-24-41-0002) legally described as follows: , ) Unplatted City of Andover, NE 1/4 of SE 1/4 Section 22-32-24 (Subject to Easement RCPA 12/1/67) (Excluding West 330 feet) (Subject to Easement to NSP, 11-12-68) RCPA Easement and; Unplatted City of Andover West 330 feet ofNE 1/4 of SE 1/4 Section 22-32-24 - 12/12/68 RCPA Easement partially released, 5/22/72. All written and verbal comments will be received at that time and location. A copy of the application will be available at City Hall for review prior to said meeting. Uwtttb Victoria V olk, City Clerk Publication Dates: June 12, 1998 and June 19, 1998 PIN 223224420003 RESIDENT 1813 CROSSTOWN BLVD A l\JDOVER, MN 55304 PIN 223224140004 ANOKA HENN IND SCHOOL DIST II 11299 HANSON BLVD NW COON RAPIDS MN 55433 PIN 233224320002 RESIDENT 15245 BLUEBIRD ST ANDOVER, MN 55304 PIN 223224410001 ANDOVER CITY OF 1685 CROSSTOWN BLVD NW ANDOVER MN 55304 PIN 233224330002 HOLASEK WINSLOW I 1159 ANDOVER BLVD NW ANDOVER MN 55304 PIN 223224440002 LOCHER LANDOL J 15451 NOWTHEN BLVD ANDOVER MN 55304 / " PIN 223224420002 SL YZUK KENNETH L & M A 15211 NIGHTINGALE ST NW ANDOVER MN 55304 PIN 223224420003 THOMPSON LAROLD 10040-201ST AVE ELK RIVER MN 55330 PIN 233224320002 HAMILTON LORA G 6615 HWY 10 NW ANDOVER MN 55304 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , / DATE: Julv 7.1998 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion Planning Jeff Johnson ITEM NO. Special Use PermitIVariance Relocation of Principal Structure and to Allow Two (2) Principal Structures on a Lot 1928 167th Avenue NW Robert and Yvonne Hillman Cl3. Request , / The City Council is asked to review and approve the Special Use PermitIVariance request of Robert and Yvonne Hillman to move a single-family home onto their property located at 1928 1 67th Avenue NW. The existing home on the property will removed no later than sixty (60) days after the Certificate of Occupancy is issued for the re-located structure. The Planning and Zoning Commission met on June 23,1998 and recommends approval (unanimously) of said request. A copy of the staff report and resolution is attached for your review. , / "J</,ud) h ;</u/,/y !ZtSl~it& III.~ /f#7H-/lv!- ,vt.i.J tv (~ 'lfttt<.,.f- 77n'1 <- (;>.f-. ~. CITY OF ANDOVER REQUEST FOR PLANNING COMMISSION ACTION DATE Tllnp?1 1 QQSl . AGENDA HEM ORIGINATING DEPARTMENT 9. Public Hearinl!: S.U.P.Nariance Relocation of Principal Structure an I' Planning to Allow Two (2) Principal Structur S on Jeff Johnson a Lot - 1928 167th Avenue NW Robert and Yvonne Hillman BY: APPROVED FOR AGENDA BY: REOUEST The Planning and Zoning Commission is asked to hold a public hearing to review the Special Use Permit/Variance of Robert and Yvonne Hillman to move a single family home onto a parcel that is approximately 10 acres in size. The property is located at 1928 1 67th Avenue NW, legally described as N 1/2 of W 1/2 of SWI /2 of SE y.. Section 10- 32-24; Excluding Road; Subject to Easement of Record. The property is zoned R-I, Single-Family Rural. APPLICABLE ORDINANCES Ordinance No. 200 - Moving of Buildings Over Public Right-of-Ways and Placement Ordinance No. 200 regulates the moving of structures and states prior to any dwelling unit or single-family home being moved onto a lot a Special Use Permit shall be granted. The Special Use Permit shall be reviewed by the governing bodies to determine if the dwelling unit is compatible with other development in the area and will not depreciate surrounding property values. Ordinance No.8. Section 4.04 - Lot Provisions Ordinance No.8, Section 4.04 states that there shall be no more than one (1) principal building on a residential lot in all residential zoned districts. Ordinance No.8. Section 5.03 - Special Uses Ordinance No.8, Section 5.03 regulates the Special Use Permit process. In reviewing this Special Use Permit request, the following criteria shall be considered; \ 1) The effect of the proposed use upon the health, safety, morals and general welfare of the occupants of the surrounding land; . / Page Two S.U.P.Nariance (98-09) Hillman - 6/23/98 2) The existing and anticipated traffic conditions including parking facilities on adjacent streets and land; 3) The effect on values of property and scenic views in the surrounding area; and 4) The effect on the proposed use of the Comprehensive Plan. Ordinance No.8. Section 5.04 - Variances Ordinance No.8, Section 5.04 establishes the variance procedure and process. Variances may be granted where there are practical difficulties or unnecessary hardships in any way of carrying out the strict letter of the provisions of the Zoning Ordinance. The hardships or difficulties must relate to the characteristics of the land and not the property owner. GENERAL REVIEW The applicant is requesting to move a 1,400 square foot, rambler style, single-family home from Golden Valley, MN on the property located at 1928 1 67th Avenue NW. The Building Official has conducted an inspection of the home to be re-located. According to the Building Official the home is structurally sound, however there are a few minor code issues that need to be resolved with the owner once the structure is moved onto the parcel. Photographs of the home to be re-Iocated have been provided by the applicant (as required by Ordinance No. 200) and will be presented by staff at the meeting. The re-located dwelling unit will be placed directly to the west of the existing home on the lot. The location of the dwelling unit on the lot will be reviewed by the Building Department to assure that building setbacks are met and the lot is buildable. The applicant is requesting a variance that will allow them to remain in the existing house on the property while they remodel the re-Iocated structure. It is agreed that the existing home shall be razed or removed from the property no later than sixty (60) days after the Certificate of Occupancy is issued by the Building Department for the re-Iocated structure. .J "- I / , ) Page Three S.U.P.Nariance (98-09) Hillman - 6/23/98 COMMISSION OPTIONS Approval. The Commission may recommend to the City Council approval of said request. The Commission finds the request meets the requirements of Ordinance No.8, the Zoning Ordinance and Ordinance No. 200 - Moving of Buildings. Denial. The Commission may recommend to the City Council denial of said request. The Commission finds the request does not meet the requirements of Ordinance No.8, the Zoning Ordinance. The Commission shall state those reasons for denial. Table. The Commission may table the item pending further information from staff or the applicant. '\ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION NO. A RESOLUTION GRANTING THE RELOCATION OF A PRINCIPAL STRUCTURE AND TO ALLOW THE EXISTING PRINCIPAL STRUCTURE ON THE PROPERTY TO REMAIN UP TO SIXTY (60) DAYS AFTER THE CERTIFICATE OF OCCUPANCY IS ISSUED FOR THE RE-LOCATED PRINCIPAL STRUCTURE ON THE PROPERTY LOCATED AT 1928 1 67TH AVENUE NW, LEGALLY DESCRIBED AS N 1/2 OF W 1/2 OF SW 1/2 OF SE v.. SECTION 10-32-24; EXCLUDING ROAD; SUBJECT OT EASEMENT OF RECORD. WHEREAS, Robert and Yvonne Hillman requested a Special Use PermitNariance to relocate a principal structure on said lot located at 1928 l67th Avenue NW, legally described above. The existing principal structure will be allowed to remain on said property no later than sixty (60) days after the Certificate of Occupancy is issued for the relocated principal structure. WHEREAS, the Planning and Zoning Commission has review the request and has \ determined that said request meets the criteria of Ordinance No.8, Sections 4.04 and 5.03, WHEREAS, a public hearing was held and there was no opposition regarding said request; and WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the Special Use PermitNariance requested. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission to allow for the relocation of a principal structure and allow the existing principal structure to remain on said property no later than sixty (60) days after the Certificate of Occupancy is issued on said property with the following conditions: 1, The relocated structure comply with all applicable ordinances, building codes and fire codes. 2. That the relocated structure be placed on a permanent foundation within thirty (30) days of the issuance of a building permit. " Page Two Resolution Special Use PermitIVariance (98-09) 3. The existing home be razed or removed from the property within sixty (60) days after the Certificate of Occupancy is issued by the Building Department for the , relocated principal structure. 4. The Special Use Permit shall be subject to a sunset clause as defined in Ordinance No.8, Section 5.03(D). Adopted by the City Council of the City of Andover on this _ day of ,1998. CITY OF ANDOVER J. E. McKelvey, Mayor ATTEST: Victoria V olk, City Clerk " '. / / ~ 2.0'16 ~t1r .. ~ '" ~ i;; .. ::" ~ ;; !::. r= ~ !: . ..... 16&3' - ;.l ,I.'" .. :! '" "'32 1r.-;71 '6576 '6,z9 ",S'J{, rr.soo ,....... ,I.,J7 ..- K.Xl1 . > IIo22.b Ib2Z1 Q W8'S . t; ~ I; ItrlO .IV -. j .' .~ , ,. ";', ~.. .. _~:., _~4..._ -- . . .~-:-. --,- ~- \ CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 SPECIAL USE PERMIT ^ ~I -tI-J if2/ /)1. {J Property Address Legal Description of Property: (Fill in whichever is appropriate): Lot Block Addition PIN }\ 10 32 2. 4 J-jJ <' 00 ~ . (If metes and bounds, attach the complete legal ~ ) 0 Lf~1?J 0 description. ) Abstract >( or Torrens ? (This be provide~ can be obtained from the Is the property: information must County. ) ;:::~:-;~;-;:~:::~----;~--~--~--:=;;::~~-~- ~ '. Section of Ordinance 200 Current ~oning 'f, -I ----------------------------------------------------------------- Name of Applicant ~baT;) . or y 1I0ltlNG /l1. f!/llmA-,.,J Address /qd-<{ Its:, 71:21 Clu4.. N.~ / ,If-~DD ~I >>J1V $'$'3oL./ Home Phone '753 -63 S5" Business Phone C; J'D -0 >g>g Signature r~ ~~ i'I:1,-<' (-Ii ii/li;I. ./' Date c:,--2S -'IS) ----------------------------------------------------------------- I Property Owner (Fee Owner) (If different from above) Address Home Phone Business Phone ; Signature Date ----------------------------------------------------------------- \ , SPECIAL USE PERMIT PAGE 2 The following information shall be submitted prior to review by the City of Andover: 1. A scaled drawing of the property and structures affected showing: scale and North arrow; dimension of the property and structures; front, side and rear yard building setbacks; adjacent streets; and location and use of existing structures within 100 feet. 2. The names and addresses of all property owners within 350 feet of the subject property. Application Fees: Commercial $200.00 Residential ~ Amended SUP ~ Recording Fee :_~ Abstract property <$~ Torrens property $40.00' " Date Paid ./ Rev. 5-06-93:d' A 5-04-94:bh 2-0l-95:bh 3-22-95:bh 9-30-96:bh 1-07-97:bh Res. 179-91 (11-05-91) l~~ .') .h u- iI" '5. '\;0"& l" &(~ f4i ~l Receipt # S') I CRITERIA FOR GRANTING SPECIAL USE PERMITS In granting a Special Use Permit, the City Council shall consider the advice and recommendation of the Planning and Zoning Commission and: 1. The effect of the proposed use upon the health, safety, morals and general welfare of occupants of surrounding lands. 2. Existing and anticipated traffic conditions including parking facilities on adjacent streets and lands. J 3. The effect on values of property and scenic views in the surrounding area. 4. The effect of the proposed use on the Comprehensive Plan. Ordinance No.8, Section \ 5.03 Special (Conditional) Uses General Statement (A) Special Use Permits may be granted or denied in any district by action of the City Council. The Andover City Clerk shall maintain a record of all Special Use Permits issued including information on the use, . location, conditions imposed by the City Council, time limits, review dates, and such other information as may be appropriate. A copy of the Special Use Permit shall also be filed with the Building Inspector. Any change involving structural alteration, enlargement, intensification of use, or similar change not specifically permitted by the Special Use Permit shall require an amended Special Use Permit and all procedures shall apply as if a new permit were being issued. All uses existing at the time of adoption of this Ordinance and automatically granted a Special Use Permit, shall be considered as having a Special Use Permit which contains conditions which permits the land use and structures as they existed on said date and any enlargements, structural alteration, or intensification of use shall require an amended Special Use Permit as provided for above. Certain uses; while generally not suitable in a particular zoning district, may, under some circumstances be suitable. When such circumstances exist, a Special Use Permit may be granted. Conditions may be applied to issuance of the permit and a periodic review of the permit may be required. The permit shall be granted for that particular use and not for a particular person or firm. The cancellation of a Special Use Permit shall be considered administratively equivalent to a rezoning and the same requirements and procedures shall apply. \ ) / (B) Criteria For Granting Special Use Permits: In granting a Special Use Permit, the City Council shall consider the advice and recommendation of the Planning Commission and: the effect of the proposed use upon the health, safety, morals and general welfare of occupants of surrounding lands, existing and anticipated traffic conditions including parking facilities on adjacent streets and land, the effect on values of property and scenic views in the surrounding area, and the effect of the proposed use on the Comprehensive Plan. .J If it shall determine by Resolution that the proposed use: will not be detrimental to the health, safety, morals, or general welfare of the community Page 42 Ordinance No.8, Section nor will cause serious traffic congestion nor hazards, ~ ! nor will seriously depreciate surrounding property values, and ,that said use is in harmony with the general purpose and intent of this Ordinance and the Comprehensive Plan, the City Council may grant such permits. (1) In-home beauty salons/barber shops shall be subject to the following: a. One (1) chair salon/barber orily b. The hours o~ operation shall be approved by the City Council. c. Parking requirements shall be as set out in Ordinance No.8, Section 8.08. d. The salon/shop must comply with the State Cosmetology Board and the State Barbers Board requirements. \ e. In non-sewered areas, the septic system must be in compliance with Ordinance No. 37, the On-Site Septic System Ordinance. A beauty shop/barber shop shall be considered the equivalent to one (1) bedroom in terms of usage under Ordinance No. 37. f. The Special Use Permit shall be subject to an annual review. / g. The beauty shop/barber shop shall be owner occupied. h. Upon sale of the premises for which the Special Use Permit is granted, such Permit shall terminate. i. Drawings detailing the salon/shop shall be submitted at the time of the request for the Special Use Permit. j. In non-sewered areas, a minimum of 39,000 square feet of lot size shall be required. k. In non-sewered areas, the septic system shall be inspected annually before the Special Use Permit is reviewed. (8Q, 5-4-82) (2) Retail Sho~ping in Industrial Districts shall be subject to the ollowing: ' a. The Special Use Permit shall be subject to an annual review. ) b. Detailed drawings of the building to be used or converted shall be submitted. Page 43 Ordinance No.8, Section c. The use that the Retail Shopping is to be put shall be stated. \ d. Parking requirements shall be as set out in Ordinance No.8, Section 8.08. e. A general inventory shall be provided along with other items determined necessary by the City Council. (8R, 7-6-82; 8YY, 11-03-88)) (C) Procedure: (1) The person applying for a Special Use Permit shall fill out and submit to the Clerk a "Request for Special Use Permit form" together with a fee as set by City Council resolution. An additional fee as set by Council Resolution may be required for each meeting in excess of two (2), which is necessary because of incomplete information or changes in the petition. (2) The Clerk shall refer the application to the Planning Commission. Property owners and occupants within three hundred fifty (350') feet of the property in question shall be notified at least ten (10) days prior to the Planning Commission meeting, although failure of any property owners or occupants to receive such notification shall not invalidate the proceedings. Notification shall be by mail. The petitioner shall be required to submit a list of the property owners and occupants within three hundred fifty (350') feet as part of the petition. (8A, 2-14-75; 8FFF, 12-06-88) (3) The Planning Commission shall consider the petition at its next regular meeting, but not earlier than seven (7) days from date of submission to the Planning Commission. (4) The petitioner or his representative shall appear before the Planning Commission in order to answer questions concerning the proposed Special Use Permit. (5) The report of the Planning Commission shall be placed on the agenda of the City Council in the following manner: a. Recommendations from the Planning Commission meeting held on the second Tuesday shall be placed on the agenda of the City Council no later than their first Tuesday meeting of the following month. , ) b. Recommendations from the Planning Commission meeting held on the fourth Tuesday shall be placed on the agenda of the City Council n~ later than their third Tuesday meeting of the following month, unless there are five (5) Tuesdays in the given month from which the recommendation of the Planning Commission is made, in which case the recommendation shall be placed on the agenda of the City Council no later than their first Tuesday meeting of the following month, (8FFF, 12-06-88) Page 44 Ordinance No.8, Section \ J (6) The City Council must take action on the application within sixty (60) days after receiving the report of the Planning Commission. If it grants the Special Use Permit, the City Council may impose conditions (including time limits) it considers necessary to protect the public health, safety and welfare, and such conditions may include a time limit for the use to exist or operate. (7) An Amended Special Use Permit application shall be administered in a manner similar to that required for a new special use permit except that the fee shall be as set by City Council resolution. Amended Special Use permits shall include re-applications for permits that have been denied, requests for changes in conditions, and as otherwise described in this Ordinance. (8) No application for a Special Use Permit shall be resubmitted for a period of one (1) year from the date of said order of denial. (9) when a Special Use Permit may be of general interest to the Community or more than the adjoining owners, the Planning Commission may hold a public hearing and the Special Use Permit shall be reviewed with notice of said hearing published at least ten (10) days prior to the hearing. \ (D) Special Use Permit Sunset Clause / If the City Council determines that no significant progress has been made in the first twelve (12) months after the approval of the Special Use Permit, the permit will be null and void. (8LLL, 4-17-90) / 5.04 Variances and Appeals Where there are practical difficulties or unnecessary hardships in any way of carrying out the strict letter of the provisions of this Ordinance, an appeal may be made and a variance granted. The hardships or difficulties must have to do with the characteristics of the land and not the property owner. The procedure for granting variances is as follows: (A) A person desiring a variance shall fill out and submit to the City Clerk a "Request for Variance form" together with a fee as set by City Council resolution if the variance request involves single-family residential. All other requests shall have a fee as set by City Council Resolution. (800, 2-18-86) (8) The application shall be referred to the Planning Commission which shall submit a report to be placed on the agenda of the City Council in the following manner: (1) Recommendations from the Planning Commission meeting held on the second Tuesday shall be placed on the agenda of the City Council no later than their first Tuesday meeting of the following month. Page 45 CITY of ANDOVER Property Address VARIANCE REQUEST FORK ! 9 J-f .I b7+~ tlv,../'J,vJ ~/~ , $~~i)L/ Legal Description of Property: (Fill in whichever is appropriate): Lot Block Addition Plat Parcel PIN. R /0 32. L LfLf3 006 ~ (If metes and bounds, attach the complete legal) OlD Lj8'930 --------------------------------------------------------------------- -8n ~() Request ~ ;i ~~~7~ Description of 'pecific Hardship , , O~W ):i6/-tr. Current Section of Ordinance fJftiK Zoning 12- / --------------------------------------------------------------------- J?obc;Jzr D. r ~1/0N/'IE /t1. f!,'I/I1l~ Address /iJ-F /(, 7-t:D IttJ>~ N,v.J 1f1v~()ffc721InrJ S-~~C)lf Home Phone 3-635:")" Business Phone gio,.. 0 <)f'$? I-MU- f/{,x!@;;Date tolc; /?? , Name of Applicant Signature ..... ---------------------------- ---------------------------------------- Property Owner (Fee Owner) (If different from above) Address Home Phone Business Phone " ./gna tu re Date --------------------------------------------------------------------- \ VARIANCE PAGE 2 The following information shall be submitted prior to review by the City of Andover: 1. A scaled drawing of the property and structures affected ~howing: scale and north arrow; dimensions of the property and structures; front, side and rear yard building setbacks; adjacent streets; and location and use of existing structures within 100 feet. . m . $100.00 \f\'J, V'~' $125.00 ~ S. Receipt # S 3 I cry 2. Application Fee: Single Family Other Requests Date Paid (3() ((6 Rev.1-07-92:d'A 5-23-94:bh 1-07-97:bh Res. 179-91 (11-05-91) \, .J CRITERIA FOR GRANTING A VARIANCE In granting a variance, the City Council shall consider the advice and recommendation of the Planning and Zoning Commission, and: 1. If the request is in keeping with the spirit and intent ofthis Ordinance. 2. If it finds that strict enforcement of this Ordinance will cause undue hardship because of circumstances unique to the individual property under consideration. 3. If it finds that denying the request does not deny reasonable use of the property. 4. Economic considerations shall not constitute an undue hardship if reasonable use of the property exists under the terms of the Ordinance. '\ ) v ~ CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW, . ANDOVER. MINNESOTA 55304 . (612) 755-5100 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF PUBLIC HEARING The Planning and Zoning Commission of the City of Andover will hold a public hearing at 7:30 p.m., or soon thereafter as can be heard, on Tuesday, June 23, 1998 at Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota to review the Special Use PermitlVariance request of Robert and Yvonne Hillman to move a single-family home onto the property located at 1928 167th Avenue NW. The existing single-family home will be razed within sixty (60) days after the certificate of occupancy is issued for the re-located single-family home, The property is legally described as follows: N 1/2 ofW 1/2 ofSW l/4 ofSE 1/4, Section 10-32-24; Excluding Road; Subject to Easement of Record. All written and verbal comments will be received at that time and location. A copy of the application will be available at City Hall for review prior to said meeting. i:t;~~J dfb Victoria V olk, City Clerk Publication Dates: June 12, 1998 and June 19, 1998 ) PIN 10322431001 I RESIDENT 202<; 167TH A VB I \VER, MN 55304 PIN 103224420004 RESIDENT 1971167THAVE ANDOVER, MN 55304 PIN 103224310010 RESIDENT 2025 167TH AVE ANDOVER, MN 55304 PIN 103224420006 RESIDENT 1909 167TH AVE ANDOVER, MN 55304 PIN 103224420005 RESIDENT 1877167THAVE ANDOVER, MN 55304 PIN 103224340003 RESIDENT 2050 167TH AVE ANDOVER, MN 55304 PIN 103224430003 RESIDENT 1928 I 67TH AVE ANDOVER, MN 55304 PIN 103224430002 RESIDENT 1850167THAVE ANDOVER, MN 55304 PIN 103224430004 HILLMAN ROBERT D & YVONNE M 1928 I 67TH AVE NW ANDOVER MN 55304 I / / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ./ DATE: Julv 7.1998 " AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DE~TMENT Todd Haas, ~ Engineering ITEM NO. c::%l.Pdate of Septic Dump Station/98-2 This is an update item for the City Council regarding the septic dump station, Project 98-2, which is being considered at the southeast intersection of Crosstown Boulevard NW and Andover Boulevard NW. Dick Fursman, Administrator, and myself met with Don Fitzsimonds, real estate agent for the property owners, on May 19, 1998 to discuss the idea of the City purchasing the property. It was agreed by staff and Mr. Fitzsimonds that 3 appraisers (agreed to by both parties) would be drawn from a hat and the appraiser drawn would do an appraisal. To date, we have not received a list of appraisers from Mr. Fitzsimonds. We have called Mr. Fitzsimonds and left messages on a couple of occasions since May 19th but still have not ) received the list of appraisers, On one of the calls we did contact Mr. Fitzsimonds and he did indicate that he would bring a list of appraisers the next day, which did not happen. The City Council may want to consider condemnation proceedings to see if this will bring Mr. Fitzsimonds and the property owners to the table with the list of appraisers. Note: Again, this site is a good site due to the large sanitary sewer pipe and convenience for septic haulers, If the City Council would like to discuss this, it will be necessary to remove the item from the Non-Discussion/Consent items. If not, staff will continue to try contacting Mr. Fitzsimonds. We will keep the City Council informed. " ) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , ) DATE: Julv 7. 1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Todd Haas, ,- Engineering ITEM NO. Adopt Specification/Require Concrete Curb & Gutter/Rural Developments Olo. The City Council is requested to approve revising the Standard Specifications for Rural Residential Street Construction for the typical street section. The revisions that are proposed are as follows: · All new developments will require a paving width of 28 feet wide with a surmountable concrete and gutter (currently being used in the urban area) on both sides of the roadway. The pavement of 2,5 inches bituminous and 4 inches of Class 5 will not be changed. '. · All existing streets with bituminous curbing will be replaced with concrete curb and gutter at the discretion of the City Engineer if and when the streets need to be replaced due to the poor condition of the street. J . Rural areas that have obvious ditch sections would remain with no concrete curb and , gutter. Otherwise it would be at the discretion of the City Engineer. \. CITY OF ANDOVER REQUEST FOR COUNCIL ACTION J DATE: June 16. 1998 AGENDA SECTION Discussion Item ORIGINATING DEPARTMENT ITEM NO. .3 Discuss Curbs in Rural Areas Scott Erickson,~l Engineering The City Council is requested to discuss changing the street curbing standard within rural developments. The current standard requires developers to construct asphalt curbs for the streets within the development. It is suggested and recommend that this standard be changed to require that concrete curb and gutter be installed within the rural developments. The primary reasons for the change to concrete curb and gutter are as follows: 1. A longer service life will be obtained from the concrete curb and gutter. The current asphalt curb and gutter rapidly deteriorates through snowplowing, individuals driving over the asphalt curb, et.. 2. The concrete curb and gutter will improve the drainage within the streets. The current , ) bituminous curbing often results in "bird baths" being formed in the curb lines or at the intersections of adjacent streets. 3. The installation of concrete curbing will result in a long term cost savings for the city and the residents as the concrete curbing will not need to be replaced as often as the asphalt curbing currently being installed. 4. The installation of concrete curb and gutter is a "norm" in the development community. As a note, our neighboring city of Ham Lake requires concrete curb and gutter in their rural developments. / , / '\ J '\ / Regular Andover City Council Meeting Minutes - June 16, 1998 Page 9 ~ DISCUSS CURBS IN RURAL AREA (Mr. Haas reviewed a proposal to change the street curbing standard in rural developments from the current standard of asphalt curbs. to require concrete curb and gutters, the same as what is required in urban developments. He cited four reasons for doing so: 1) There is a longer service life \\<ith concrete curb and gutter. 2) The drainage is improved within the street, as bituminous curbing often results in "bird baths" along the curb lines or at intersections of adjacent streets. 3) There will be a long-term cost savings for the City because it will not have to be replaced as often as the asphalt curbing. 4) It is the norm in other developing communities such as Ham Lake. Mr. Haas had pictures showing some of the problems with asphalt curbing. The drainage does not necessarily have to be more sophisticated with the concrete curb and gutter. It would add about $1,500 to the cost of a rural lot and would apply even to roads in rural areas that are being upgraded or rebuilt. The Council asked Staff to draw up the specifications for action at a future meeting. They also &Sked that the Staff research what other cities are doing in the rural areas. the width of street they require and whether or not they require the concrete curb and gutter in repaving projects. " DISCUSS ORDINANCE 10, SECTION 9.07.6/PARK DEDICATION Mr. Haas reviewed the Park and Recreation Commission's recommendation to leave the Ordinance as is relating to park dedication in commercial and industrial developments and to follow it. The Council discussed the procedure for obtaining market value of the property. Councilmember Orttel commented that in the dispute over market value for Hamilton Square, it was the Council that felt there was a discrepancy in the value and asked that it be looked at again. He also did not have a problem following the ordinance as written, but felt there needs to be some provision for mediation if a dispute arises, He also suggested that the City have three official appraisers that are used and the developer would be able to choose one, Motion by Kunza, Seconded by Orttel, to list three to five appraisers and let the developers pick one of them. DISCUSSION: There was discussion with Park and Recreation Commission Chairperson Grabowski regarding the ordinance provision and procedure for obtaining market values. The Council felt the confusion has been with the commercial development in the rural area, as that is something the City has not done before. Some cities don't assess a park fee at all for commercial property; others charge just a flat fee each year. Ed Hamilton. 6615 Highway 10 NW. Ramsey. MN - stated they were denied the right to appeal the park dedication fee for Hamilton Square. The land was appraised for $1 million. They paid $100,000 for park dedication but were then denied the right to appeal. They had 24 acres, but only 16 acres could be sold and developed. They checked \',ith policies in the surrounding cities and found that if this were in Ham Lake, they would have paid $12,600 in park dedication fees. In Coon Rapids it would have beeh $1,152 per acre; in Elk River, $1,500 per acre; and in Ramsey, about CITY OF ANDOVER REQUEST FOR COUNCIL ACTION " ... ,i DATE: Julv 7.1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Todd Haas, ~ Engineerin~ ITEM NO. Declare CosUOrder Assessment RolI/97 -38/ a.t~56 Raven Street NW The City Council is requested to adopt the resolution declaring cost and ordering preparation of assessment roll for Project 97-38 for the improvement of watermain at 14056 Raven Street NW. , , J \ j " CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. / MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT ROLL FOR THE IMPROVEMENT OF WATERMAIN, FOR PROJECT 97-38, 14056 RAVEN STREET NW. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: j WHEREAS, the expenses incurred or to be incurred in the making of such improvement amount to $ 7.830.90 so that the total cost of the improvement will be $ 7.830.90. 1. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN:The portion of the cost of such improvement to be paid by the City is hereby declared to be $ -0- the amount to be assessed against benefited property owners is declared to be $ 7.830.90 2. Assessments shall be payable in equal annual installments extending over a period of 2- years. The first of the installments to be payable on or before the 1 st Monday in January 1999 ,and shall bear interest at the rate of 6 percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. " MOTION seconded by Councilmember and adopted by the CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor / Victoria Volk - City Clerk CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , / DATE: Julv 7.1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Todd Haas, ~ Engineering ITEM NO. Order Public Hearing/97 -38/ ~,} 4056 Raven Street NW d'1. The City Council is requested to adopt the resolution for hearing on proposed assessment for the improvement of Project 97-38, 14056 Raven Street NW. ; / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA " RES. NO. MOTION by Council member to adopt the following: A RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT FOR THE IMPROVEMENT FOR PROJECT NO. 97-38, 14056 RAVEN STREET NW. WHEREAS, by a resolution passed by the City Council on July 7, 19~, the City Clerk was directed to prepare a proposed assessment of the cost of improvements for Project No. 97-38; and WHEREAS, the Clerk has notified the Council that such proposed assessment has been completed and filed in her office for public inspection. NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover, MN: , / 1. A hearing shall be held the ~day of Auqust, in the City Hall at 7:00 PM to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvements will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the herring, and she shall state in the notice the total cost of improvement. She shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. 3. The owner of any property so assessed may at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment to the City Treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. He may at any time thereafter pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interested will be charged through December 31 of the succeeding year. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 2!L day of~, 19~, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER " ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk CITY OF ANDOVER REQUEST FOR COUNCIL ACTION . \ ,~ DATE: July 7. 1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Scott Erickson,~l Engineering ITEM NO. rS!f.rove Quotes/98-5/Pavement Markings The City Council is requested to approve the quotes for Pavement Markings, Project 98-5. Quotes received are as follows: Vendor Quote Precision Pavement Marking AAA Striping Service Co. $6,986.07 $8,406.96 Pavement markings are done annually. This was budgeted for this year. '\ ) . '\ , -) JUN-29 98 11: 34 FRCt1: 755-8923 TO:612 428 8675 PAGE:a2 . __0__,__.- ..__ ~ . - i ~ co - C"1 to) 0 rD - ->-. ! e> ~ I ! 00 ~~ \ , / i~ e ...: ....10.. Qa: "'CD ~ ~_ =. 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I Iii ~ aO 1/$ t i c - ~ GO> i 3: , ~ -' all ~ ~ ~a8 Hili! J ;j ad 2 1 ~ I 'g ~ m ." !! I 'a ~ jJ~ ~ .... ~ Ci.iiii ~ III (j ... -.... ..- - I I ~ I S .0- ~ ~ .!It Il~U I-- ..~ I-+~ -- I- I ~ i l:Q I ..... .8i:i H ~ I I ... I tti I '8 ! ~ I ~,I .- ~ z ~ i ~ I ~ ~~I I ---- i~ -' ~ ll$Z ~ fi.j ~ J . .g Jlj i ~ i'!l~~t5 ;~ ~I~l__ .5 ~ ~i ~ t!U i ~ ~ I .c ji~ ~ .5 I-- S 0 ij .s 0:: ~ 1-,....""-" .. .... ~ :; .i ~i -' 115 ." il :J Ii:; 8 ... ... ~i .Q. ~ ~ iii ::5! ~ Il5 . ~ I \I\~I ..-. ..... " ..-. ""':'10 o _z en < ai a.. .( CD_ ... ..... t). , ) !~ ....- d N M~&ricP"'; ! c.J M . lwi ~ 000 ... I ,.... ..- ..- ,.... or-''- ~ - ~ too: . 8 ~ ~ r:! tI) ~ ~0\"'C"l ~ C1) :z; <:'I t;:'<<"'>;2::<"'> - -.::t' :;;1l>< cb t@ tI) N ~ .~.:::. 08<:'1 . ..... a..~\O .. .., ,Q "0 il.I +-l U .,-1 !!l .c o ~ en ~. .~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ .J DATE: July 7.1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DE~b.RTMENT Todd Haas,~ Safety Coordinator ITEM NO. Approve Safety Manual a.ct, The City Council is requested to approve the safety manual which is in your side pocket of your packet. The safety manual was completed in April 1997. All permanent, part-time and seasonal employees are required to read and sign the form that they have read all material and understand the requirements insuring safe working conditions.. If you have any questions regarding the manual, feel free to contact me at City Hall. , ) , .J I II- i / - Q - II II II II d: ~ II 11 Ii II It II II 0/ II -, " INTRODUCTION On August 1, 1973, the Minnesota Legislature adopted the Minnesota Occupational Safety and Health Act. This Legislation established certain rules and regulations designed to insure safe working conditions for all employees. This document is the official Safety Manual for the City of Andover effective April 1, 1997, to insure the safe working conditions for all employees. It is of our utmost desire that these safety rules will help protect and assist you iri your daily work. This safety manual was not drafted to inhibit your freedom or to be an infringement upon your rights. Rather, it was adopted for your protection and personal safety, Working together we can all help to insure a safer working environment for all concerned. When working environments are safe, accidents will be less frequent. This Manual is divided into two parts: Part 1 applies to all employees of the City; Part 11, because of the hazardous nature of the jobs, contains specific regulations for Public Works employees. Specific references are made to the Parks Department employees. The Police and Fire Departments, because of the nature of their jobs, have their own rules and regulations which are often more restrictive than this Manual. The general rules of Part 1 of this Manual still apply to them. However, if there is any conflict, the safest rule shall apply. With this in mind, a thorough understanding and observance of all these rules shall be maintained by all employees. The City of Andover does not claim that every pertinent precaution or procedure is listed in this safety manual. Moreover, it does not claim that abnormal or unusual circumstances may not warrant or require further or additional precautions or procedures. The latest updates from OSHA have been included, specifically the requirements of the employee right-to-know legislation. . . '. . _.., ";':>>;:'f.At< '. . Summary of the law. The employee Right':to-Know Act is intended to assure that employees are aware of dangers associated with hazardous substances, of harmful physical agents that they may be exposed to in their work places. The Act requires employers to evaluate their work places for the presence of hazardous substances, and harmful physical agents and to provide training to employees concerning those substances or agents to which the employee may be exposed. Written information on hazardous substances, or harmful physical agents must be readily accessible to employees or their representatives. Employees have the conditional right to refuse to work under imminent danger conditions. Labeling requirements for containers of hazardous substances and equipment or work areas that generate harmful physical agents are also included in the Act. l- i i m: I:t ~ it- lW.~ . The words "shall" and "will", as used herein, indicate that the action required is mandatory . - lJ Ii The words "may" and "should", as used herein, indicate that the action required is permISSIve. lJ J J Dan Winkel Safety Director l - a J- - II II - ,,~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: July 7. 1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Todd Haas, ~ Engineering ITEM NO. Approve Resolution Renaming 136th Avenue NW to Commercial Boulevard NW ~O, The City Council is requested to approve the amendment to Ordinance 212 changing the name of 136th Avenue NW from Crosstown Boulevard NW to Raven Street NW in the Andover Commercial Park to Commercial Boulevard NW. Also, the existing section of street between Raven Street NW and Nightingale Street NW will be officially named Commercial Boulevard NW, Attached is the ordinance amendment. , .' \ / '\ j " , ./ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 212B AN ORDINANCE AMENDING ORDINANCE NO. 212 CHANGING/RENAMING STREET NAMES IN THE CITY OF ANDOVER. The City Council of the City of Andover hereby ordains: Section 19. (Changing the name of 136th Avenue NW between Crosstown Boulevard NWand Raven Street NW to Commercial Boulevard NW in the Andover Commercial Park,) The street presently known as 136th Avenue NW between Crosstown Boulevard NW and Raven Street NW to Commercial Boulevard NW in the Andover Commercial Park. Section 20. (Naming of Commercial Boulevard NW between Raven Street NW and Nightingale Street NW in the Northeast Quarter of the Southwest Quarter of Section 34, Township 32, Range 24.) The street presently unofficially known as Commercial Boulevard NW between Raven Street NW and Nightingale Street NW in the Northeast Quarter of the Southwest Quarter of Section 34, Township 32, Range 24 is hereby named Commercial Boulevard NW. All other sections shall remain as written and adopted by the City Council. Adopted by the City Council of the City of Andover this ....I1h.- day of Julv , 19 98. CITY OF ANDOVER ATTEST: J.E, McKelvey - Mayor Victoria Volk - City Clerk ,-., " I I I I / ' ,. 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I I I In oWL- ~8" - - -1- "..--. --tn-AD-- I '. -.vt.-....~ ~r C!T'/ (,}F CUG\1 r:I,.F"l!:::::::, /::.,j"~UK/.\ C;G.~ 1- u I . , I . , ! II Ii II I J I I I ! ,~ ~ , 'I. ./ . ; , , , , : r Ii '\ - ./ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION " DATE: Julv 7.1998 , ~ AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Scott EricksorQ( Engineering ITEM NO. ,j}pprove Purchase of Survey Equipment ~JI. The City Council is requested to approve the quote for the purchase of a Topcon Electronic Total Station from Laser Control Inc. in the amount of $12,969,00 (includes shipping). Quotes received are as follows: Contractor Quote Amount Laser Control Inc. Sokkia Measuring Systems Goodimeter Midwest $12,969,00 $13,735,00 $14,140.00 / The funding for this will be from the In-House MSA Street Fund. " / '\ , .J lASER C€>NTROL IN~1E- Surveying Instruments Laser and Machine Control Systems Sales and Service , /L. i - /1 ,7.'1--'T',,-iJi.' It -.] .~-- -~77 W::...t&"~ I-f'-';O ,..,'CC -v .c;n-~ ,~ . ~J-i ~.C"~ April 6, 1998 Rick Nordstrom City of Crystal Engineering Department 4141 Douglas Drive Crystal. MN 55422 Dear Rick, , Topcon GTS-312 Package Includes. . . 1 ea. Topcon GTS-312 1 ea. Data Collector FSGS 1,Sm wI Survey Pro 1 ea. 8' Prism Pole SL - 10th 1 ea. Mini Prism Pole 1 ea. Prism -30mm 1 ea. Mini Prism -30mm 1 ea. Topcon TP-15 Tripod- ,->1;/'1" ,w,T .I/aD ~ We are pleased to quote you the following Topco ) I am looking forward to hearing from you and will be happy to answer any questions that you may have. Sincerely, ~I/f1'~ Fred Meyer LASER CONTROL INC. Sales Representative Service Manager Enclosure FMIkI \ / _ ,9201 El!5t BI'Joml!)gtorr.yreeway, Suite R, Bloomington, MN 55420. Office: (612) 443.2220. Fax \~~_%) .,411-1606 " - - - ~ ....:. ---- ;.:--:-~-::.:---.-- - -. , / SOKKI~M SOKKIA MEASURING SYSTEMS 8027 24th Avenue South Bloomington. MN 55425 Tel: (612) 854-4300 Fax: (612) 854-4730 ) Q.UOTATION Date 04/06/98 To: City of Crystal Phone # (612) 531-1161 Fax # (612) 531-1188 Attention: Rich Nordstrom QUAN DESCRIPTION Total Station Options 1 Sokkia Set 3100 Total Station (New) # 6400-23 1 Sokkia Set 3BII Total Station (New) # 6400-13 1 Sokkia Set 4BII Total Station (Used) , 1 1 2 1 1 Sokkia SDR 33 ( 1Mb) Data Collector # 5800-06 Hvy Duty Wood Tripod # 7512-52 Single Tilting Prisms w/Target # 7266-48 12ft Prism Pole Mini Stake-Out Pole # 7270-42 ,l/a;.v &JIG<' 4 f.k(' . ::J .) . ,'/ ,,/S C ._"-.....,...0'..,- _.w~/~-'..J.;;/r.._ . ~. ",. . C. 34T-rzE y ?o.5~/3,-'7' r!t;~/7'IO,,/;'J Price does not include applicable sales tax Thank You Rob Luers Validfor 30 Days PRICE $ 10,500.00 S 10,200.00- $ 7,995.00 $ 2,995.00- S 200.00 $300.00- $185.00 - S 55.00 - -::::::::::- - ... ":j -*' /3, l' \. ) precision measuring systems, equipment and supplies for surveyors, engineers and contractors ',-~~ V 1-507-753-2101 ~613/ge <1l1:27PM ~4'4 8 / Bin To. Ouotalion: Rich Nordstrom-Citv of ~dowr ~UKM D.to: 6/4?t~ r.: / / Street: P.O./I. City/St.tolZlp. n... rudom....' ( ) ( ) 701 110 Ship To. DelIverv Date: Street' Shin Vi.. -. ~.I Part Number DeamDtioD Price Toto! Price CommentJ COM 600 ACCI!:SSORII!:S 571..(500-338 C.ble' - HUo.elo 9 pin $75,00 571-200-320 Intomal BattotY 500/600 $235,00 571-200-032 Tracklight $605_00 571-202-150 B.ttery rideb"" + 2 bolts $495_00 571-202-151 1nt......1 B oli_ 600 Sid. 0"- $235,00 571-202-342 Radio (ride cowr) CALL 571-202-288 Holder !Or koybootd (nnllnlrWying) $215,00 571-180-244 T elomotric 1ink - External Radio CALL 571-202-220 RMT (no tnism) $835,00 571-202-220 RMT (in<ludo. prinn) $895,00 571-202-480 Long Range RMT w/mini tnism $1,095,00 571-181-370 Super RMT w/mini prism $1.395,00 571_202_104 I H.,.vy dutybotl""l' (7AR) $435.00 435,00 571-202-18S I Cable LOrn $105,00 105,00 571-202-216 I Cabl. 2."'" $115,00 115,00 571-202-204 I Data CornmunicationModulo $105_00 105,00 571-202-312 T-Adapler, Hirose $105,00 571-202-324 CllDle, 0 pin eon:vwo:i.on to COM 600 Connectot' $105_00 571-202-328 Cabl. cig. lighter 10 GDM 600 $125,00 571-202-326 I Cable car battery 10 GDM 600 $125,00 125,00 571-905-974 ? Quick Chat'ller $165.00 ..nnn 571-901-017 1 Battery Charger $195,00 195.00 571-200~34 Charging Convmer Stand $295.00 571-126-110 2 Tillable reflector - .otti1!g out (Sys, 5&600) $215,00 430,00 571-126-192 1 Power Supply for 202-204 adapter $110_00 110,00 571-005-004 Cho<8"- $335,00 571-202-310 Battery for 630 Radio $225,00 571-120-170 Case for JU'U 000 $215,00 571-126-126 C~ Case for Acce..orie. $235,00 571-202-292 Panel All Cover $105,00 571-181~90 Telescopic Rang. Pol. tor RPU $355,00 571-181-180 Extension Pole for RMT C695 $80,00 571-126-060 Prism-Mim(L5") $195,00 571_181_260 H:tndwh..t $35.00 571-202-434 Tillable Holder for RMT 600 $195,00 571-126-198 Angular Eyepiec. $715,00 571-202-282 Transport Case for Instrumonl. $545,00 CST -lRL-OOS Prism Pole - S' Tru Lock $175,00 CST-TRL-012 Pnsm. Pol. - 12' Tru Lock $200,00 DHG-PTl-200 Tripod(DutchHillGPT 1200) $295_00 ASE-C05-042 Range Pole - 15.5' Graduated $245,00 ASE-C05-053 Raflae Pol. - 12' Quick Release $210.00 ASE-C05-120 2 Range Pole - S,6'Regular Rslease $150,00 300,00 544-445-169 Range I'ole - a,6'Quick Release $185,00 IDS -600-DB9 Cable, GDMlHusky FS2I9 pin battery $105,00 IDS-600-HlR Cable, GDMIHP4S/9 pin battery $105.00 1D!>-600-FS2 Cable, HuOG'oIFS2 $105,00 IDS-600-H4S Cable. HirosolHP4S $105_00 special discOWll Discount on upgrad6.lo flOW inotr. ($1,000,00) (robe. t.lometry, mmot.. or autolock) r leu.emcr dOli.....z.d O'lll'nOl' Nanw to a'll'llOU' n instrument. 1 ~ cluncton m:Vnum incl Pltml"'tl.;eim Warranky: Two Year_ Parts &: Labor ) Geo-Tool upload/download window. based lOfl:waro-No Charge ~ W,rr'''tv~ Two Y ASr. ngptt &. lAbor To~ 14 14000 / Delivorv: 4-5 weeks after rocoitt of order ./ .i.i PrieN subject to eun:e 'WIthout notice \ ) Oc~LJIMcrd ft1/1Jwe-s(' '\ / PAGE 3 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ ) DATE: July 7.1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Scott ~rick~on-~t Englneenng \J ITEM NO. Approve Payment to Listul, Inc./ 96-15/Public Works Expansion -39. The City Council is requested to approve the attached payment to Listul, Inc. for work performed on the City Public Works Addition, Proj. 96-15 (See Attached information from A&P). The funding for this work is from the previously approved budget for the project. / / Bru Adolfson 4 & Peterson Construction 0'701 West 23rd Street- Minneapolis. Minnesota 55426 - (612) 544-1561 - FAX (612) 525-2333 CONSTRUCTION MANAGERS May 8, 1998 RECEIVED Mr. Scott Erickson City of Andover 1785 Crosstown Blvd. Andover, MN 55304 MAY I I 1998 CITY OF ANDOVER Re: Andover Public Works Addition Project. Dear Scott: Please find attached an invoice from Listul, Inc. for work performed at the above- referenced project. This work was in addition to the original scope, which was let to KMH. However, when Listul, Inc. installed the ships ladder I had them complete the miscellaneous items that were added to the project. This invoice should taken from the contingency fund. Please feel free to contact me with any questions or comments. Sincerely, Adolfs~m ~ Peterson, Inc. /~'A~ .-(---z---_____ ~ ~ Tom Stone Construction Manager Enclosure; Listul, Inc. Invoice cc: Frank Stone; Andover Public Works File ~-...~ =-.:. .:. Member of Construction Management Association of America \.J 1;-1.1\..1\. .. INVOICE 49884 Customer No. AD0020 i' / IISTUL 13900 SUNFISH LAKE BLVD. RAMSEY, MN 55303 PHONE (612) 421-9121 FAX (612) 421-8706 Bill To: Ship To: ADOLFSON AND PETERSON 6701 w. 23RD sT. MINNEAPOLIS, MN 55426 ANDOVER PUBLIC WORKS 1 1 MISCOI N FIELD WORK ORDER NO. 5884 1349.08 1349.08 1 1 MISCOl N FIELD WORK ORDER NO. 5894 1520.08 1520.08 1 1 MISCOl N FIELD WORK ORDER NO. 5895 799.37 799.37 1 1 MISCOl N FIELD WORK ORDER NO. 6345 508.66 508.66 1 1 MISCOl N FIELD WORK ORDER NO. 6346 1215.95 1215.95 A FINANCE CHARGE OF 1.8% WILL BE ASSESSED PER MONTH ON PAST DUE AMOUNT. NonTaxable Subtotal Taxable Subtotal Tax Total Invoice 5393.14 0.00 0.00 5393.14 Page I Customer Original / FIELD WORK ORDER N2 05884 NAME OF PROJECT: Il Ny ClvE,R. P"~LIC. Wo~~r- CONTRACTOR: I/- '"Pli~ ~ PE--n:lZ.sofl/ ADDRESS: {tA<;r--ruVN )-rIl~ET (' f/tlrvfor.! f5<:t.<t-ELI!411j) -Atv1:><.J"'='~ DATE WORK DESCRIPTION ~ HOURS RATE AMOUNT If ( r-rr. ().J;.rf / L1STUL CORPORATION REPRESENTATIV CONTRACTOR REPRESENTATIVE TOTAL 13900 SUNFISH LAKE BLVD. . RAMSEY, MN 55303 PHONE (612) 421-9121 · FAX (612) 421-8706 / FIELD WORK ORDER NAME OF PROJECT: 41V~ eJ/,IER. P'-4.IJLIC. [;Jall.l<C~ CONTRACTOR: !J-POt-F5'rJiV ~ f6T6llfclr{ ADDRESS: t t2orr-rcJr-oIllI /-I-re-er e (/~t\l (J'1 (3u,<!.Qv,?..,1 -I/,Jc:/~y N2 05894 DATE L( J- q HOURS RATE AMOUNT 8 (tJllt> J(;,Ea, 1/ / L1STUL CORPORATION REPRESENTATIVE CONTRACTOR REPRESENTATIVE TOTAL 13900 SUNFISH LAKE BLVD. . RAMSEY, MN 55303 PHONE (612) 421-9121 . FAX (612) 421-8706 IISTUL .~ FIELD WORK ORDER N~ 05895 NAME OF PROJECT: Artr"1>MCr.. P"OLIL LJe.'r.I<''' CONTRACTOR: A~o~ F5"~ 4 ?E-rcRfo,.{ ADDRESS: ((lc.sfr"oA/~ S' -rPE~r f /f"fV${)N /J...l.d-Evlllll> - A~I)<I,./ER. DATE WORK DESCRIPTION '>. ') I Q8 J I _ _ ---, , _ .;}::J I flV(OtlfV7Uv'tr :Z-""""'-47t:'Z> t'IVEf G"'Art..,..,., HOURS RATE AMOUNT /("d UJI'r--t'EIfZ "fAzn,rI 4-~ \ 3 1/ 913 IRONWORKER FOREMAN HOURS 4-5- Q y~ld-<i< .10 3 ~ I q f$ IRONWORKER HOURS 4- ~ (.J ,7- JJ?, - Sl 3 31 ~8 EQUIPMENT I - Pt C/L- L(f) YI.{C(c fr"fvr..-,,,,,c -A-..vEN"i:, Llrl ~u ,.1, ~ Cfj) ()/~,..:j)ER UU&,crv llIc€1V'L.-cr-'L ("rrttVCr '(;;aaf I@' I~-...D ~:,J:\ /(J,. /. c,.",'>-c!#y LV /r;f.scs, fJoP""r1 ~ Blltll> fAl.V'. /{'l-rrtl- R,;'fr.,/2 {{t'lV>\1t1F-R, Ji1"s~f'{(JHfU""S I//I-Iv-:> -r~ I .tl:rc- 3 'ii It;k SHOP LABOR & MATERIAL € ?dt(( We(J,'"" RCJl. (>-M", uo/E %\.lCf( -{/f) PI/ tv-t' fin/meR' 7).. - ~,: /zw7lc 1:J,~/h . /...' t - 1")( ~ t'drJdlJ',v(...- , . '- - d); ,(\\, ) L1STUL CORPORATION REPRESENTATI~ ~ (/V{(j <; f. _ CONTRACTOR REPRESENTATIVE ~ / !:/.,-;( -*/7c (J,'1. (~ \'-----" ' OJ '- / ~ I H-..~I TOTAL r - /1 I t.l~AV~~/C 11 \ 13900 SUNFISH LAKE BLVD. . RAMSEY. MN 55303 PHONE (612) 421-9121 . FAX (612) 421-8706 ~ -'-. <{ ~__.L --- Apr-03-98 11:57A L;stul Corp. i I , 612-421-8706 P.02 . (lSTUL .... FIELD WORK ORDER NAME OF PROJECT; ;/.w"pavfd (J,.t//llc.. WOlb.c,~ CONTRACTOR; 111>.,;J<; 0/\/ ~ (Jt-r,f,e~(-'rI ADDRESS; { (?,{) H -('.:"" IV S 1"J!I5I!..1' f (.{,q"'Scw' B~,,,_ E: V~eD - n,,/i> (Jut=-~ N2 06345 DATE WORK DESCRIPTION f J 15 Iff 11)"; BOOM -1P.."ck W /f(,t;C./lIJ{,-~ /-h"t I Lc ul. {} OJ ' U /I (I C/ c f IL. Jf"'b'11 ,t: It fo i () (4 r,,,JII , , I 4-.i fj5( Ik 'fOA/ gOOM IOvek' ") -rRAV~J 4- J 7~ rJI'ERA-17:R S 1 WA r' I-<QURS RATE: AMOUNT a. JlO ; I III~: I rl~J! " : , "-.-... '1 ! 1- 1 <iYf IRONWORKER FOREMAN HOURS 3 f.:f c:.\lf:':,~\'1\,~ 4- 13 199" IRONWOR KE R HOU AS X' t j{j..4 ~ 3 ~'1 tr. t Jt!; ;}., ,;\ I I'l, .(.. 3 171 EOUIPMENT Ro rot?. HA-A1JMEi<,1 ~ / el('d-r"c" ),'/:J. l~C-0 ltl,d." l..o I-d, ~ , _~I ~. .L Jf/.'~(f(f."It- ~ I e.u,,> 'f( jr-/ 7<.Jc//s P 1-c.. ' . 4- 3 'iff SHOPLABOR&MATERIAL 77:P5P! ytI,'fc.PI!.J.hJJ,)l,5. .,kG/) ; ,"",,.., /0 Pecl, ~ II )()" k....,;/c hath ~f~, , , : if 30 -" TOTAl "'()1(. M USTUL CORPORATION REPRESENTAl"IVE_ ~ -. U...( a 5'S":. I /'\:;---; CONTRACTOR REPRESENTATIVE ZL'/f.it' ;f[e:;, / Z,;:J.. 7'J1 ~~-I./ 1':)./ lLJ...,(i/(.:',f , 13900 SUNF1SH lAKE BLVD. . RAMSEY, MN 55303 PHONE ~12} 421-9121 · FA)( (612) 421-8706 ........ .- ~ 115TUL.__ FIELD WORK ORDER NAME OF PROJECT, ~ -::;:'<R, P'8<~ ~}.'t<S CONTRACTOR: ---4 'Dr 'IV ~ {Jc'1'€ ~d rI' ADDRESS: ( !lost; 'f".l/A/tI' ; Avl: fl/I,(/E , 1-/", III! or.! N~ 06346 (5tH. L t:IIAt2'j;> - ~i>cJVIiR.. ,,r('{. DATE WORK DESCRIPTION HOURS RATE AMOUNT + 11 9F3 ~{(E.325If:rN ~ RF- ~tJt LL> f<'tJcJt= I.A"i>1Jb 1!::;: @ -7:: p w / P IJ. /lA'c.. ~ WALL LlArA "/~ MEAI.,- ,. ,.. lC-u.,.- C-r~~/I',1 Re v.;/!./r/ f / (J' /J '-' -' '/"01'_1,- u/J A,,vr K,Jnr- I..A/;:>"l?~R . , jJ. /1 'i ~ 1'!l,:w6.L *'1 vM r - ~ n , 1:o1JLc{.. &of be'\> (,.t/~ y ~ IfR. , \ / 4- /7 ~ IRONWORKER FOREMAN HOURS 1 ~ C;) ~~ l-i ~~). GO 4- ,1 9 ~ IRONWORKER HOURS 1 ~ C-,)tl LJ ~C, , 'rC- /I /1 9g EQUIPMENT f i. I'_Ic- (} J1 '("'-tck . frRrut(tf\/~ ~ flvwtJI,[t;> 1 '1.\ ,~2..,;;)'0 dl.O I r:-{2) IWkvE~ ()x~rrPEw'/A{e'f'':-{.~,v€ Cf1l1",V(_ v, l1Oal-t-f . ' PoR-r14 - g'lV~ ('A tV F,IU. ~/AJA///Er ,). ",. _-0<:'" tf)'~"-EL' >A.A_l:lj"C; IIrlwl> ~dl-S I Ere. ,()~' p.""""6~'c1rr/Ca/l'b SHOP LABOR & MATERIAL 3 0 "~~" X J II ftA-r BAtZ 13 7()1~ v/pIef,.I'\.1.. r(J~. C-I41,,,,.vC G-IC.':vc., IV(, "(;>, $c ~ G.{-C. / /tuucuvC_ I ( , '" It' YL{. , J L1STUL CORPORATION REPRESENJA1'iYE CONTRACTOR REPRESENTATIVI7"'/ - ~. J.7L.:) '-" " d4()5S Ae? TOTAC-= l~I[').cr - 13900 SUNFISH LAKE BLVD. · RAMSEY, MN 55303 PHONE (612) 421-9121 · FAX (612) 421-8706 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , / DATE: Julv 7.1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Scott ~rick~on, ~L Englneenng ITEM NO. Approve Site Improvement Performance AgreemenU The Farmstead 33. The City Council is requested to approved the attached Site Improvement Performance Agreement for The Farmstead (Presbyterian Homes), \ '- / , ') '../ , ,~ , , .J '\ , .../ CITY OF ANDOVER, MINNESOTA SITE IMPROVEMENT PERFORMANCE AGREEMENT THIS AGREEMENT made this 7th day of JuJ v , 1998 , is by and between the City of Andover, whose address is 1685 Crosstown Boulevard NW, Andover, Minnesota 55304, a municipal corporation organized under the laws of the State of Minnesota, hereinafter referred to as the "City", and Presbyterian Home Housing and Assisted Living, Inc. whose address is 3220 Lake Johanna Blvd., St. Paul, MN 55112, hereinafter referred to as the "Developer" . WHEREAS, the Developer has received preliminary and final plat approval, hereinafter called the "Plans" by the City Council of the City on the 16th day of Seotem ber 1998, by Resolution No. 224-97 and on 6th day of January , 1998 by Resolution No nnq-qR respectively and in accordance with the Plans all which are made a part hereof by reference. In consideration of such approval, the Developer, its successors and assigns, does covenant and agree to perform the work as set forth in the Plans, in the aforesaid approval, and as hereinafter set forth upon the real estate (hereinafter referred to as "Property") described as follows: "The Farmstead." NOW, THEREFORE, in consideration of the mutual promises of the parties made herein, IT IS AGREED BY AND BETWEEN THE PARTIES HERETO: THE WORK Develooer's Work The Work shall consist of the improvements described in the approved Plans, to include any approved subsequent amendments, and shall be in compliance with all -1- " applicable statutes, codes and ordinances of the City. The Work includes all on-site ,/ exterior amenities as shown on the approved Plans and as required by the plan approval, such as, but not limited to: landscaping, private driveways, parking areas, storm drainage systems, water mains, sanitary sewers, hydrants, curbing, lighting, fencing, fire lanes, sidewalks, trails, outside trash disposal enclosures, site grading, tree preservation work and erosion control measures. COST ESTIMATES The Developer shall provide the City with a written estimate of all applicable costs of the Work, itemized by type; the estimates shall be based upon the actual estimates provided by the contractors who are to do the Work. Said cost estimates shall be reviewed by the City, and the City shall establish the actual amount of the financial guarantee. , Cost of Developer's Improvements, description and completion dates are as , / follows: Date to be Descriotion of Imorovements Estimated Costs Comoleted 1. Construction of Orchid Street Cul-de-sac $ 8,000.00 2. Erosion Control ./ $ 1,500.00 3. Street Maintenance $ 1,000.00 4. Lot Stakes /$ 500.00 5. Dead & Diseased Tree Removal v $ 1,000.00 6. Bikeway/Walkway trail along Bunker Lake Boulevard $ 6,500.00 7. Center Median and Street Repair $ 3,000.00 8. Trunk Watermain $ 2,500.00 Administration (15%) $3,600.00 . " ,~ -2- , , ,_J Total Estimated Cost of Developer Improvements Security Requirement (150%) $27,600.00 $41,400.00 GUARANTEE 1. Faithful Performance of Construction Contracts and Letters of Credit. The Developer will fully and faithfully comply with all terms and conditions of any and all contracts entered into by the Developer for the installation and construction of all Developer's improvements and hereby guarantees the workmanship and materials for a period of one year following the City's final acceptance of the Developer's improvements. Concurrently with the execution hereof by the Developer, the Developer will furnish to, and at all times thereafter maintain with the City, a cash deposit, certified check, or Irrevocable Letter of Credit, based on one hundred fifty (150%) percent of the total estimated cost of Developer's improvements. An ,) Irrevocable Letter of Credit shall be for the exclusive use and benefit of the City of Andover and shall state thereon that the same is issued to guarantee and assure performance by the Developer of all the terms and conditions of this Site Improvement Performance Agreement and construction of all required improvements in accordance with the ordinances and specifications of the City. The City reserves the right to draw, in whole or in part, on any portion of the Irrevocable Letter of Credit for the purpose of guaranteeing the terms and conditions of this Agreement. The Irrevocable Letter of Credit shall be renewed or replaced by not later than thirty (30) days prior to its expiration with a like letter. 2. Reduction of Escrow Guarantee. The Developer may request reduction of the Letter of Credit, or cash deposit based on prepayment or the value of the completed improvements at the time of the requested reduction. Any reduction in the Letters of Credit for utility and street improvements must be accompanied by a J / -3- '. Performance and Payment Bond with the contractor as Principal and the City as Obligee in the form provided in the City's Standard Construction Specifications to cover the one year warranty provisions of this Agreement. The amount of reduction will be determined by the City Engineer. ) If the platting escrow amounts are insufficient, the Developer shall make such additional deposits as required by the City. The City shall have a right to reimburse itself from the Escrow. REMEDIES FOR BREACH The City shall give prior notice to the Developer or the corporate surety of any default hereunder before proceeding to enforce such financial guarantee or before the City undertakes any work for which the City will be reimbursed through the financial guarantee. If within ten (10) days after such notice to it, the Developer or the surety has not notified the City in writing of its intention to enforce any rights it may have J under this Performance Agreement or any performance bond or guarantee by stating in writing the manner in which the default will be cured and the time within which such default will be cured, the City will proceed with the remedy it deems appropriate. At any time after the completion date and any extensions thereof, if any of the work is deemed incomplete, the City may proceed in anyone or more of the following ways to enforce the undertakings herein set forth, and to collect any and all expenses incurred by the City in connection therewith, including, but not limited to, engineering, legal, planning and litigation costs and expense. The enumeration of the remedies hereunder shall be in addition to any other remedies available to the City. 1. Soecific Performance. The City may in writing direct the surety or the \, ) Developer to cause the Work to be undertaken and completed within a specified reasonable time. If the surety and/or the Developer fails to cause the Work to be done and completed in a manner and time acceptable to the City, the City may proceed to -4- , ) ,~ ,) bring an action for specific performance to require work to be undertaken. 2. Comoletion bv the City. The City, after notice, may enter the premises and proceed to have the Work done either by contract, by day labor or by regular City forces. Neither the Developer nor the corporate surety may question the manner of doing such work or the letting of any such contracts for the doing of any such work. Upon completion of such work, the surety and/or the Developer shall promptly pay the City the full cost thereof as aforesaid. In the event that the financial guarantee is in the form of a performance bond, it shall be no defense by the surety that the City has not first made demand upon the Developer, nor pursued its rights against the Developer. 3. Deoosit of Financial Guarantee. In the event the financial guarantee has been submitted in the form of a Letter of Credit, the City may draw on the Letter of Credit the sum equal to the estimated cost of completing the Work, plus the City's estimated expenses as defined herein, including any other costs, expenses, and damages for which the surety may be liable hereunder, but not exceeding the amount set forth on the Letter of Credit. The money shall be deemed to be held by the City for the purpose of reimbursing the City for any costs incurred in completing the Work as hereinafter specified. Any funds remaining after completion of the project shall be returned to the Developer. OCCUPATION OF PREMISES The Developer agrees that it will not cause to be occupied any portion of the building or improvements to be constructed upon the premises until completion of buildings and site improvements as per approved plans. INSURANCE -5- \ ) Developer or all its subcontractors shall take out and maintain until one (1) year after the City has accepted the private improvements, public liability and property damage insurance covering personal injury, including death, and claims for property damage which may arise out of the Developer's Work or the Work of its subcontractors or by one directly or indirectly employed by any of them. Limits for bodily injury and death shall be not less than Five Hundred Thousand and no/100 ($500,000.00) Dollars for one person and One Million and no/100 ($1,000,000.00) Dollars for each occurrence; or a. combination single limit policy of One Million and no/100 ($1,000,000.00) Dollars or more. The City, its employees, its agents and assigns shall be named as an additional insured on the policy, and the Developer or all its subcontractors shall file with the City a certificate evidencing coverage prior to the City signing the plat. The certificate shall provide that the City must be given ten (10) days advance written notice of the cancellation of the insurance. The certificate may , ) not contain any disclaimer for failure to give the required notice. REIMBURSEMENT OF COSTS FOR DEFENSE The Developer agrees to reimburse the City for all costs incurred by the City in defense of enforcement of this Agreement, or any portion thereof, including court costs and reasonable engineering and attorneys' fees if the City prevails in such action. V AUDITY If a portion, section, subsection, sentence, clause, paragraph or phrase in this Agreement is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect or void any of the other provisions of the Site Improvement Performance Agreement. '\ I '-j GENERAL A. Sindinq Effect. The terms and provisions hereof shall be binding upon -6- ~ and inure to the benefit of the heirs, representatives, successors and assigns of the I parties hereto and shall be binding upon all future owners of all or any part of the Property and shall be deemed covenants running with the land. B. Notices. Whenever in this Agreement it shall be required or permitted that notice or demand be given or served by either party to this Agreement to or on the other party, such notice or demand shall be delivered personally or mailed by United States mail to the addresses hereinbefore set forth on Page 1 by certified mail (return receipt requested). Such notice or demand shall be deemed timely given when delivered personally or when deposited in the mail in accordance with the above. The addresses of the parties hereto are as set forth on Page 1 until changed by notice given as above. c. rncorooration bv Reference. All plans, special provisions, proposals, . / specifications and contracts for the improvements furnished and let pursuant to this Agreement shall be and hereby are made a part of this Agreement by reference as fully as if set out herein in full. VIOLA TraNS/BUILDING PERMITS In the event that Developer violates any of the covenants and agreements contained in this Site Improvement Performance Agreement and to be performed by the Developer, the City, at its option, in addition to the rights and remedies as set out hereunder may refuse to issue building permits to any property within the development and/or stop building construction within the development until such time " -7- , as such default has been corrected to the satisfaction of the City. , J , / DEVELOPER ./2,J.- ./lOj~ Pre3i~gn1' c..-F-o Presbyterian Homes, Housing and Assisted Living, Inc. CITY OF ANDOVER By Mayor ATTEST: By ) , -8- Clerk STATE OF MINNESOTA ) , / ) ss. COUNTY OF ANOKA ) On this day of , 1998, before me, a Notary Public within and for said County, personally appeared (Mayor) and (Clerk), to me known to be respectively the Mayor and Clerk of the City of Andover, and who executed the foregoing instrument and acknowledge that they executed the same on behalf of said City. Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) On this g ~ day of .J'", t')~ , 1998, before me, a Notary Public , J within and for said County, personally appeared (Developer), to me known to be the (..kJ /Y1..-k.. /t1,'I (r . p""b~l:< -,:''0 .1h:>--:..~ /1,;.'...,''] of 7- ~~).~h..l L.lo""'j ,1"',. a corporation under the laws of the State of Minnesota, and that they/he executed the foregoing instrument and acknowledged that they/he executed the same on behalf of said corporation. & LGfETTADESCHANE "'PIaIC .IIIIlESOTA _~~_31.2llIlII ~~ Notary Public This instrument was drafted by: William G. Hawkins and Associates 2140 Fourth Avenue North Anoka, Minnesota 55303 \ -9- CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , , DATE: Julv 7.1998 j AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Scott Erickson,~( Engineering ITEM NO. Approve Quote/98-14A1Winslow Hills 3rd Addition/ ~~rm Sewer Maintenance/153rd Lane NW The City Council is requested to approve a quote to Old Is Gold Inc. in the amount of $11,300.00 for Project 98-14A, Winslow Hills 3rd Addition Storm Sewer Maintenance/153rd Lane NW. There is an existing storm sewer inlet into the pond off of 153rd Lane NW which has been a continuous maintenance problem for the City's Public Works Department and the adjacent property owner. This improvement will reduce the ongoing maintenance at this location. Quotes received are as follows: Contractor Quote Amount Old Is Gold Inc. Hydrocon, Inc. $11,300.00 $19,485.00 Old Is Gold has successfully completed other projects in the City. The funding for this project will be from 1998 Storm Sewer Maintenance Funds. - \ / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION AWARDING THE QUOTE FOR THE IMPROVEMENT OF WINSLOW HILLS 3RD ADDITION STORM SEWER MAINTENANCE/153RD LANE NW, PROJECT NO. 98-14A. WHEREAS, quotes were received, opened and tabulated with results as follows: Old Is Gold Inc, Hydrocon, Inc. $11,300.00 $19,485.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the quote as shown to indicate Old Is Gold Inc. as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Old Is Gold Inc, in the amount of $11.300.00 MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 7th day of Julv , 19J1iL" with Councilmembers the resolution, and Councilmembers against, whereupon said resolution was declared passed. voting in favor of voting CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk \ '. , I '. ) . 810 FORM ~ - bJ,0 .199~ Honorable Mayor and Member of the City Council City of Andover 1685 Crosstown Boulevard NW Andover. Minnesota 55304 SUBJECT: City of Andover, Minnesota Winslow Hills 3rd Addition Storm Sewer Maintenance Utility Improvement Project City Project No. 98-14 Gentlemen: We the undersigned, having carefully examined the site of the proposed work, the City's Standard Specifications and contract documents prepared by the City of Andover for the subject project, do hereby propose to furnish all labor, tools, material and equipment, and incidentals required for the complete construction of said project and such other work as may be incidental thereto for the following lump sum price: ITEM QUANTITY 1 LS (Area #1) TOTAL OV $ 1/,360-- ./ Storm Sewer Maintenance (Area #1) The work shall consist of the following: Area #1 '" 16 LF of 24" RCP Class 3 Storm Sewer Pipe (Tie Pipe) '" 1 EA Storm Sewer Manhole with Casting (Build 6.42) '" 5 CY of Class /I Rip Rap '" 1 00 LF of Silt Fence '" 50 SY Sod (Sod may be more depending on disturbed areas) '" Remove, Salvage and Replace Existing Flared End Section '" Remove Existing Cable Concrete and Dispose .. Salvage and Replace Existing Rip Rap with New Filter Fabric '" Use fill material from the pond slopes to fill over and around the pipe, manhole and grade to a uniform slope. '" Seed & Mulch (Disc Anchored) Disturbed Pond Slopes '" Additional Restoration and any other items to complete the project to a satisfactory condition are incidental. Area #2 '" 40 LF 22Yz" x 36X" RC Arch Pipe (3 Tie Pipe) '" 5 CY of Class /I Rip Rap '" 1 00 LF of Silt Fence '" 50 SY of Sod (Sod may be more depending on disturbed areas) '" Remove, Salvage and Replace Existing Flared End Section '" Fill Over the Existing Cable Concrete '" Salvage and Replace Existing Rip Rap with New Flared Fabric '" Use fill material from the pond slopes to fill over and around the pipe and grade to a uniform slope. '" Seed & Mulch (Disc Anchored) Disturbed Pond Slopes '" Additional Restoration and any other items to complete the project to a satisfactory condition are incidental. " , / 'Storm Sewer Maintenance (Area #2) 1 LS (Area #2) $ ! ~ :2S?J qg The undersigned bidder also agrees to enter into a contract with the OWNER within ten (10) days after the OWNER'S acceptance of this Proposal or any section or sections thereof, and further agrees to complete the entire work covered in the contract award within the time period designated by the City. Completion date is July 24, 1998. In submitting this quotation, it is understood that the OWNER reserves all rights to reject any and all quotations, and it is understood that this quotation may not be withdrawn within a period of sixty (60) days after the scheduled time for the receipt of bids. Also the$quotes ay be awarded on each Area or the total of both Areas. /J II . /1 . aJLrJt -<<J ~ .. . (Individual; Partnership; Corpor ion By: Address: / V ~ Phone: 0/,2 - '/3 Y-'Jf!/8 , ) /l/tde ~ (Quotes due by 10 a.m., f:>/Zb. 1998) ~5 ...;{tta r:rr-u/p-k ~rr~ 6<- ~e~(?-eI Ar ~ -#= 2 . t<.)t'L-L 98-14.doc ') -T~ Ul,SSO,OO) / HYDROCON , / TEL No. 6123325411 Jun 26,98 8:23 P.02 BID FORM June 26 . 1993_ Honorable Mayor and Member of the City Council City of Andover 1685 Crosstown Boulevard NW Andover, Minnesota 55304 SUBJECT: City of Andover, Minnesota Winslow Hills 3rd Addition Storm Sewer Maintenance Utility Improvement Project City Project No. 98-14 Gentlemen: We the undersigned, having carefully examined the site of the proposed work, the City's Standard Specifications and contract documents prepared by the City of Andover for the subject project, do hereby propose to furnish all labor, tools, material and equipment, and incidentals required for the complete construction of said project and such other work as may be incidental thereto for the following lump sum price: ITEM Storm Sewer Maintenance (Area #1) The work shall consist of the following: / Area #1 .. . 16 LF of 24" RCP Class 3 Storm Sewer Pipe (Tie Pipe) .. 1 EA Storm Sewer Manhole with Casting (Build 6.42) ... 5 CY of Class II Rip Rap ... 100 LF of Silt Fence .. 50 SY Sod (Sod may be more depending on disturbed areas) ... Remove, Salvage and Replace Existing Flared End Section .. Remove Existing Cable Concrete and Dispose ... Salvage and Replace Existing Rip Rap with New Filter Fabric .. Use fill material from the pond slopes to fill over and around the pipe, manhole and grade to a uniform slope" .. Seed & Mulch (Disc Anchored) Disturbed Pond Slopes ... Additional Restoration and any other items to complete the project to a satisfactory condition are incidental. .. ... .. ... .. .. .. .. \ / .. .. QUANTITY TOTAL 1 LS (Area #1) $ 19.485.00 Area #2 40 LF 22Y2" x 36W' RC Arch Pipe (3 Tie Pipe) 5 CY of Class" Rip Rap 1 00 LF of Silt Fence 50 SY of Sod (Sod may be more depending on disturbed areas) Remove, Salvage and Replace Existing Flared End Section Fill Over the Existing Cable Concrete Salvage and Replace Existing Rip Rap with New Flared Fabric Use fill material from the pond slopes to fill over and around the pipe and grade to a uniform slope. Seed & MUlch (Disc Anchored) Disturbed Pond Slopes Additional Restoration and any other items to complete the project to a satisfactory condition are incidental. HYDROCON " , j j \ , / TEL No. 6123325411 Jun 26.98 8:22 P.Ol 'Storm Sewer Maintenance (Area #2) 1 LS (Ar_ea #2) $ 16.480.00 The undersigned bidder also agrees to enter into a contract with the OWNER within ten (10) days after the OWNER'S acceptance of this Proposal or any section or sections thereof, and further agrees to complete the entire work covered in the contract award within the time period 'designated by the City. Completion date is July 24, 1998. In submitting this quotation, it is understood that the OWNER reserves all rights to reject any and all quotations, and it is understood that this quotation may not be withdrawn within a period of sixty (60) days after the scheduled time for the receipt of bids. Also the quotes may be awarded on each Area or the total of both Areas. Hvdrocon. Inc. (~a~:~ra~ By: C{h_~~ Thomas M. Hals, President Address: P.o. Box 129. North Branch. MN Phone: 332-5411 (Quotes due by 10 a.m., p/Zf:" 199B) 98-14,doc . L ,....~.f 35",915,00 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , J DATE: Julv 7.1998 AGENDA SECTION Non-Discussion/Consent Item ITEM NO. Approve Quote/98-14BlWinslow Hills 3rd Addition/ Storm Sewer Maintenance/Bluebird Street NW 36, ORIGINATING DEPARTMENT Scott Erickson,~~ Engineering The City Council is requested to approve a quote to Hydrocon Inc. in the amount of $16,480.00 for Project 98-14B, Winslow Hills 3rd Addition Storm Sewer Maintenance/Bluebird Street NW. There is an existing storm sewer inlet into the pond off of Bluebird Street NW which has been a continuous maintenance problem for the City's Public Works Department and the adjacent property owner. This improvement will reduce the ongoing maintenance at this location. 'j Quotes received are as follows: Contractor Quote Amount Hydrocon, Inc. Old Is Gold Inc. $16,480.00 $17,250.00 Hydrocon has successfully completed other projects in the City, The funding for this project will be from 1998 Storm Sewer Maintenance Funds, \ I / , / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION AWARDING THE QUOTE FOR THE IMPROVEMENT OF WINSLOW HILLS 3RD ADDITION STORM SEWER MAINTENANCE/BLUEBIRD STREET NW, PROJECT NO, 98-14B. WHEREAS, quotes were received, opened and tabulated with results as follows: Hydrocon, Inc, Old Is Gold Inc. $16,480.00 $17,250.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the quote as shown to indicate Hvdrocon, Inc. as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to j enter into a contract with Hvdrocon, Inc. in the amount of $16.480.00 MOTION seconded by Councilmember City Council at a reqular meeting this 7th day of Julv Councilmembers the resolution, and Councilmembers against, whereupon said resolution was declared passed. and adopted by the , 19 jliL, with voting in favor of voting CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk , ,) -1YDROCON .. , / . . '" '" . '" '" '" , '" '" TEL No. 6123325411 Jun 26.98 8:23 P.02 BID FORM June 26 ,19~_ Honorable Mayor and Member of the City Council City of Andover 1685 Crosstown Boulevard NW Andover, Minnesota 55304 SUBJECT: City of Andover, Minnesota Winslow Hills 3rd Addition Storm Sewer Maintenance Utility Improvement Project City Project No. 98-14 Gentlemen: We the undersigned, having carefully examined the site of the proposed work, the City's Standard Specifications and contract documents prepared by the City of Andover for the subject project, do hereby propose to fumish all labor, tools, material and equipment, and incidentals required for the complete construction of said project and such other work as may be incidental thereto for the following lump sum price: ITEM Storm Sewer Maintenance (Area #1) The work shall consist of the following: Area #1 '" - 16 LF of 24" RCP Class 3 Storm Sewer Pipe (Tie Pipe) '" 1 EA Storm Sewer Manhole with Casting (Build 6.42) '" 5 CY of Class /I Rip Rap '" 1 00 LF of Silt Fence '" 50 SY Sod (Sod may be more depending on disturbed areas) '" Remove, Salvage and Replace Existing Flared End Section '" Remove Existing Cable Concrete and Dispose '" Salvage and Replace Existing Rip Rap with New Filter Fabric ... Use fill material from the pond slopes to fill over and around the pipe, manhole and grade to a uniform slope,. '" Seed & Mulch (Disc Anchored) Disturbed Pond Slopes ... Additional Restoration and any other items to complete the project to a satisfactory condition are incidental. QUANTITY TOTAL 1 LS (Area #1) $ 19.485.00 Area #2 40 LF 22W' x 36W' RC Arch Pipe (3 Tie Pipe) 5 CY of Class II Rip Rap 100 LF of Silt Fence 50 SY of Sod (Sod may be more depending on disturbed areas) Remove, Salvage and Replace Existing Flared End Section Fill Over the Existing Cable Concrete Salvage and Replace Existing Rip Rap with New Flared Fabric Use fill material from the pond slopes to fill over and around the pipe and grade to a uniform slope. Seed & Mulch (Disc Anchored) Disturbed Pond Slopes Additional Restoration and any other items to complete the project to a satisfactory condition are incidental. -lYDROCON TEL No. 6123325411 Jun 26.98 8:22 P.Ol , J 'Storm Sewer Maintenance (Area #2) 1 LS (Ar,ea #2) $ 16.480.00 The undersigned bidder also agrees to enter into a contract with the OWNER within ten (10) days after the OWNER'S acceptance of this Proposal or any section or sections thereof, and further agrees to complete the entire work covered in the contract award within the time period 'designated by the City. Completion date is July 24. 1998. In submitting this quotation. it is understood that the OWNER reserves all rights to reject any and all quotations, and it is understood that this quotation may not be withdrawn within a period of sixty (60) days after the scheduled time for the receipt of bids. Also the quotes may be awarded on each Area or the total of both Areas. Hvdrocon. Inc. (~a~~~ra~ By; C{h~ Thomas M. Hals, President Address; P.o. Box 129. North Branch. MN Phone: 332-5411 (Quotes due by 10 a.m., ~/Zb, 1998) 98-14,doc . L ,...~ -135"':1105.00 j . / BID FORM ~ - .P-0 ,199~ Honorable Mayor and Member of the City Council City of Andover 1685 Crosstown Boulevard NW Andover, Minnesota 55304 SUBJECT: City of Andover, Minnesota Winslow Hills 3rd Addition Storm Sewer Maintenance Utility Improvement Project City Project No. 98-14 Gentlemen: We the undersigned, having carefully examined the site of the proposed work, the City's Standard Specifications and contract documents prepared by the City of Andover forthe subject project, do hereby propose to furnish all labor, tools, material and equipment, and incidentals required for the complete construction of said project and such other work as may be incidental thereto for the following lump sum price: ITEM QUANTITY 1 LS (Area #1) TOTAL OV $ / / I 360 --- ./ Storm Sewer Maintenance (Area #1) The work shall consist of the following: Area #1 * 16 LF of 24" RCP Class 3 Storm Sewer Pipe (Tie Pipe) * 1 EA Storm Sewer Manhole with Casting (Build 6.42) * 5 CY of Class II Rip Rap * 100 LF of Silt Fence * 50 SY Sod (Sod may be more depending on disturbed areas) * Remove, Salvage and Replace Existing Flared End Section * Remove Existing Cable Concrete and Dispose * Salvage and Replace Existing Rip Rap with New Filter Fabric * Use fill material from the pond slopes to fill over and around the pipe, manhole and grade to a uniform slope. * Seed & Mulch (Disc Anchored) Disturbed Pond Slopes * Additional Restoration and any other items to complete the project to a satisfactory condition are incidental. Area #2 * 40 LF 22Y." x 36X" RC Arch Pipe (3 Tie Pipe) * 5 CY of Class" Rip Rap * 1 00 LF of Silt Fence * 50 SY of Sod (Sod may be more depending on disturbed areas) * Remove. Salvage and Replace Existing Flared End Section * Fill Over the Existing Cable Concrete * Salvage and Replace Existing Rip Rap with New Flared Fabric * Use fill material from the pond slopes to fill over and around the pipe and grade to a uniform slope. * Seed & Mulch (Disc Anchored) Disturbed Pond Slopes * Additional Restoration and any other items to complete the project to a satisfactory conrlitinn ~".o. i""""i",....._..._' , / 'Storm Sewer Maintenance (Area #2) 1 LS (Area #2) $ /~ 2~ qg The undersigned bidder also agrees toenter into a contract with the OWNER within ten (10) days after the OWNER'S acceptance of this Proposal or any section or sections thereof, and further agrees to complete the entire work covered in the contract award within the time period designated by the City. Completion date is July 24, 1998. In submitting this quotation, it is understood that the OWNER reserves all rights to reject any and all quotations, and it is understood that this quotation may not be withdrawn within a period of sixty (60) days after the scheduled time for the receipt of bids. Also the~quotes ay be awarded 00 eact> Area 0' the total of both Acea,_ /J J1 . /1 .. a JLr:jt ..,vo ~ .. , (IndivIdual; Partnership; Corpor ion By: Address: / Y y:: Phone: 0/;2 - '/3 V-78/8 ;Jde : (Quotes due by 10 a.m., ~/Zb, 1998) ~S 'f{tto /:0-1/,+4 tPr7~ &- ,.uett.cfc?4 -for ~ -#= 2 . Wt-L-<... 98-14.doc ') -T~ 28,S-SO. 01) ) - / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , ) DATE: Julv 7,1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEP~TMENT Scott Erickson, Engineering ITEM NO. Adopt Revised Administrative Fee Charge 8~1 The City Council is requested to adopt the resolution approving the revised Administrative Fee Charge from 25% of total labor charges per hour (min. $13.00) to 15% of total labor charges per hour (min. $13.00). " / , / 1 j , / , / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION AMENDING RES. NO. 094-98 AMENDING THE ADMINISTRATIVE FEE. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: The following fee is established for the remainder of year 1998: Tvpe of Fee Fee Administrative Fee 15% of total labor charges per hour (min. $13.00) Adopted by the City Council of the City of Andover on this 7th day of Julv, 1998. CITY OF ANDOVER ATTEST: J.E. McKelvey, Mayor Victoria Volk, City Clerk I , , , . Administrative Fee: 25% of total labor charges per hour (min. $13.00) , Approval of Deeds: Abstract Property $25.00 Torrens Property $40.00 Bad Check Fee $25.00 Cigarette License $75.00 per year Copies: (per sheet) Up to 8 1/2"x14" $0.25 Oversize $0.50 18"x24" $2.50 24"x36" $3.00 Larger Sizes $6.00 Copies of Surveys: Up to 11 "x17" $5,00 Requested by Owner $1.00 Demolition Permits: Single Family Structures $30.00 Two Family Structures $40.00 Single/Double Garages $10,00 Barns $10.00 / .Multiple Family Structure First Two Units $40.00 Each additional Unit $10.00 Commercial Units - minimum Fee $10,00 ($2.00 per $100.00 Demolition Costs) Dog License One Year License $2.50 Two Year License $5.00 Commercial Kennel $150.00 Recording Fee: Abstract $25.00 Torrens $40,00 Renewal $25.00 Private Kennel $25.00 False Alarm Fine $75.00 Fire Hydrant Use Meter Cost (deposit) plus standard water rates Flood Zone Search $15.00 - , Garbage Hauler License $50.00 per year + $25.00 per truck I Health Authority Certification $5.00 CITY OF ANDOVER 1998 Fee Schedule (amended) FEES.xLS5/27/981 0:53 AM Page 1 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , DATE: January 7, 1997 , AGENDA SECTION Non-Discussion Item ORIGINATING DEPARTMENT Scott Erickson,tbt Engineering ITEM NO. Accept Petition/Order Feasibility Report! 98-16/Shadowbrook 4th Addition 3/, The City Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of a feasibility report for the improvement of sanitary sewer, watermain, street and storm sewer for Project 98-16, in the Shadowbrook 4th Addition area. , , , ' / \ j , , ./ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF SANITARY SEWER. WATERMAIN. STREET AND STORM SEWER, PROJECT NO. 98-16, IN THE SHADOWBROOK 4TH ADDITION AREA. WHEREAS, the City Council has received a petition, dated June 24. 1998, requesting the construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The petition is hereby declared to be 100% of owners of property affected, , / thereby making the petition unanimous. 2, Escrow amount for feasibility report is $1,000.00 3. The proposed improvement is hereby referred to TKDA and they are instructed to provide the City Council with a feasibility report. MOTION seconded by Council member and adopted by the City Council at a reqular meeting this 7th day of Julv , 19 98, with Councilmembers favor of the resolution, and Councilmembers against, whereupon said resolution was declared passed. voting in voting CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor \ Victoria Volk - City Clerk ) \ ) \ . / \ ) q g- \lo RECEIVED BUNKER~ LLC. 10738 Hanson Blvd. Coon Rapids, MN 55433 ..w 2 4 1998 CITY OF ANDOVER June 23, 1998 Scott Erickson City of Andover 1685 Crossto\W Blvd. NW Andover, MN 55304 Dear Mr. Erickson: Bunker, LLC. does hereby petition for improvements of water main, sanitary sewer, storm sewer and street with concrete curb and gutter for Shadowbrook Phase IV. The cost of the improvements to be assessed against the benefiting property,.described as: Shadowbrook Phase IV (said petition is unanimous and the public hearing may be waived) We request that a feasibility report be prepared as soon as possible. We have enclosed a check for $1000.00 for the expense of the report. The $1000.00 will be refunded upon execution of 15% improvement escrow, Sincerely, /,'0~ Il~/L; Mike Quigley / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ , J DATE: July 7.1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT ITEM NO. Approve Deduct Change Order/ 3#.7-6/ShadoWbrook 2nd Addition Scott Erickson, Engineering The City Council is requested to approve the resolution approving Change Order #1 (Deduct) to Project 97-6, Shadowbrook 2nd Addition in the amount of $15,973.17. , / / , ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING CHANGE ORDER #....1. TO PROJECT NO. 97-6, SHADOWBROOK 2ND ADDITION. WHEREAS, the City of Andover has a contract for Project No. 97-6 with C.W. Houle, Inc. of Shoreview, MN. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 97-6. MOTION seconded by Councilmember and adopted by the , City Council at a reqular meeting this 7th day of Julv, 19..Jlli., j with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk \ / CHANGE ORDER J TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED Engineers-Architects-Planners Saint Paul, MN June 18 19 98 Corom. No. 11273 Change Order No. 1 To C.W. Houle, Inc. for Shadowbrook 2nd Addition, City Project 97-06 for City of Andover,' Minnesota You are hereby directed to make the following change to your contract dated September 2 , 19..22..... The change and the work affected thereby is subject to all contract stipulations and covenants. This Change Order will decrease the contract sum by Fifteen Thousand Nine Hundred Seventy-three and _n_n__n____________ 17/100 Dollars.............. ($ 15,973.17 ) . COMPENSATING CHANGE ORDER This change order shows the actual quantities installed at the unit price bid amounts (see attached itemization) NET CHANGE = $ (15,973.17) / Amount of Original Contract Additions approved to date (Nos. Deductions approved to date (Nos. Contract amount to date Amount of this Change Order (Deduct) Revised Contract Amount $ $ $ $ $ $ 651,896.40 0.00 0.00 651,896.40 -15,973.17 635,923.23 Approved City of Andover, MN Owner TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED ~ ,-- By Thomas D. Prew, P.E. By , Approved C.W. Houle, Inc., Contractor Whi te - Owner pink - Contractor Blue - TKDA / By CHANGE ORDER NO, 1 (COMPENSATING) TOLTZ, KING, DUVALL, ANDE AND ASSOCIATES, INCORPC SHADOWBROOK - 2NO ADDITION ENGINEERS-ARCHITECTS-P CITY PROJECT 97-06 \ CITY OF ANDOVER, MINNESOTA ) COMMISSION NO, 11273 C, W, HOULE, INC. ITEM QUANTITY UNIT NET NO, DESCRIPTION QUANTITY UNIT TO DATE DIFFERENCE PRICE CHANGE DIVISION 1 1 MOBILIZATION 1.00 LS 1,00 0.00 $ 7,700,00 $ 0_00 2 CONNECT TO EXIST. SANITARY SEWER 2,00 EA 2.00 0_00 $ 1,650,00 $ 0,00 3 12" PVC SDR 35 SANITARY SEWER 10-12' 106,00 LF 217.00 111.00 $ 16_60 $ 1,842.60 4 12' PVC SDR 35 SANITARY SEWER 12-14' 378,00 LF 707.00 329,00 $ 16.60 $ 5,461.40 5 12" PVC SDR 35 SANITARY SEWER 14.16' 571.00 LF 273.00 .298.00 $ 19.60 -$ 5,840_80 6 12" PVC SDR 35 SANITARY SEWER 16-18' 387.00 LF 312_00 -75.00 $ 22,60 - $ 1,695.00 710. PVC SDR 35 SANITARY SEWER 12-14' 704.00 LF 876,00 172.00 $ 15.45 $ 2,657.40 810" PVC SDR 35 SANITARY SEWER 14-16' 172.00 LF 0_00 -172,00 $ 16.45 - $ 2,829.40 98" PVC SDR 35 SANITARY SEWER 10-12' 860_00 LF 1111.00 251.00 $ 13,35 $ 3,350_85 108" PVC SDR 35 SANITARY SEWER 12-14' 984_00 LF 789.00 -175.00 $ 13_35 - $ 2,336_25 11 8. PVC SDR 35 SANITARY SEWER 14-16' 75.00 LF 0_00 -75.00 $ 16.35 -$ 1,226_25 12 STANDARD 4' DIA_ MANHOLE 10' DEPTH 30,00 EA 30_00 0,00 $ 1,200_00 $ 0,00 13 EXTRA DEPTH 4' DIA_ MANHOLE OVER 10' 93,65 LF 94.81 1.16 $ 66.00 $ 76,56 14 EXTERNAL RUBBER SEALING WRAP/MH 17.00 EA 7,00 -10.00 $ 130_00 - $ 1,300.00 154" ON 12" PVC SDR 35 WYE BRANCHES 29_00 EA 28_00 .1,00 $ 83.00 - $ 83_00 164" ON 10" PVC SDR 35 WYE BRANCHES 13,00 EA 11.00 .2.00 $ 66_00 - $ 132.00 174' ON 8' PVC SOR 35 WYE BRANCHES 35,00 EA 37.00 2.00 $ 34,00 $ 68,00 184" PVC SDR 26 SERVICE PIPE 2690,00 LF 2638.00 .52_00 $ 5,75 - $ 299,00 194" PVC SDR 26 VERT. SERVICE CLEANOUT 77.00 LF 76_00 -1.00 $ 43.00 - $ 43.00 20 SPEC. FOUND. FOR STABILIZING TRENCH 500.00 LF 0.00 -500.00 $ 0.Q1 -$ 5.00 21 TELEVISING SANITARY SEWER MAINS 4217.00 LF 4285.00 68.00 $ 0.60 $ 40.80 - $ 2,292,09 DIVISION II 1 CONNECT TO EXIST, WATERMAIN 3_00 EA 3,00 0_00 $ 480,00 $ 0,00 26' DIP CLASS 50 WATERMAIN 8'.0" 1061,00 LF 1108.00 47,00 $ 10,60 $ 498,20 3 8" DIP CLASS 50 WATERMAIN 8'.0" 4182_00 LF 4164,00 .18_00 $ 12,70 - $ 228,60 4 12' DIP CLASS 50 WATERMAIN 7'-6' 1657.00 LF 1667.00 10,00 $ 19,15 $ 191,50 56" MJ RESILIENT SEAT GATE VALVE 14,00 EA 14.00 0,00 $ 460.00 $ 0,00 6 8" MJ RESILIENT SEAT GATE VALVE 9.00 EA 10,00 1.00 $ 600.00 $ 600_00 712" MJ BUTTERFLY VALVE WNALVE BOX 3,00 EA 3_00 0,00 $ 830_00 $ 0,00 8 6' MJ HUB HYDRANT, 8'-6' BURY 12.00 EA 12.00 0,00 $ 1,200.00 $ 0,00 9 1" TYPE "k" COPPER TAP SERVICE 3222,00 LF 3224.00 2,00 $ 6_65 $ 13,30 101" CORPORATION STOP 88.00 EA 88_00 0_00 $ 28,00 $ 0,00 11 1" CORP. STOP WITH SADDLE ON 6" WM 13_00 EA 13.00 0,00 $ 55,00 $ 0,00 12 1. CURB STOP WITH CURB BOX 101.00 EA 101.00 0,00 $ 71.00 $ 0,00 13 MJ DIP COMPACT FITTINGS 4395,00 LBS 3876_00 -519,00 $ 2,20 - $ 1,141.80 14 TRENCH STABILIZATION ROCK 350_00 LF 0,00 -350,00 $ 0,01 -$ 3,50 - $ 70,90 DIVISION III 1 REMOVE EXISTING BULKHEAD 1.00 EA 1.00 0,00 $ 550,00 $ 0,00 2 12" RCP CLASS 5 STORM SEWER. 697,00 LF 715_00 18,00 $ 15.90 $ 286,20 3 15" RCP CLASS 5 STORM SEWER PIPE 885,00 LF 917.00 32.00 $ 17.50 $ 560,00 418' RCP CLASS 3 STORM SEWER PIPE 181.00 LF 180.00 -1.00 $ 19,30 -$ 19,30 521" RCP CLASS 3 STORM SEWER PIPE 85_00 LF 78.00 -7,00 $ 21.50 -$ 150_50 6 24' RCP CLASS 3 STORM SEWER PIPE 477.00 LF 478,00 1.00 $ 23.30 $ 23.30 7 30" RCP CLASS 3 STORM SEWER PIPE 971.00 LF 962.00 -9.00 $ 33.30 -$ 299,70 8 33. RCP CLASS 3 STORM SEWER PIPE 95.00 LF 89,00 -6,00 $ 42_00 - $ 252,00 , 9 12. RC FLARED END SECTION 3_00 EA 3.00 0.00 $ 580_00 $ 0,00 , 10 15" RC FLARED END SECTION 1.00 EA 1.00 0.00 $ 630.00 $ 0,00 / 11 30. FLARED END SECTION 1.00 EA 1.00 0.00 $ 1,130_00 $ 0,00 12 33' RC FLARED END SECTION 1.00 EA 1.00 0.00 $ 1,280_00 $ 0.00 13 CON ST. CONE TYPE CATCH BASIN/SUMP 12.00 EA 13_00 1,00 $ 860_00 $ 860_00 14 CON ST. STAND. 4' DIA. CB/MH WITH SUMP 8.00 EA 7.00 -1_00 $ 1,150,00 - $ 1,150.00 15 CONST. STAND. 5' DIA. CB/MH WITH SUMP 4,00 EA 4.00 0,00 $ 1,680_00 $ 0,00 16 CONST 4' DIA. STORM SEWER MANHOLE 8.00 EA 8.00 0,00 $ 895,00 $ 0.00 " ITEM QUANTITY UNIT AMOUNT ) NO. DESCRIPTION QUANTITY UNIT TO DATE PRICE TO DATE . 17 CON ST. 5' DIA. STORM SEWER MN/STEP 5.00 EA 5.00 0.00 $ 1,480.00 $ 0.00 18 CLASS II HAND PLACED RIP RAP 29.30 CY 47.60 18.30 $ 51.00 $ 933.30 19 GRANULAR FILTER MATERIAL 21.80 CY 26.40 4.60 $ 38,00 $ 174.80 20 GEOTEXTILE FILTER FABRIC 87.70 SY 87.70 0.00 $ 3,00 $ 0.00 21 TOPSOIL 21.00 CY 0.00 .21.00 $ 8.50 - $ 178.50 22 SILT FENCE 210.00 LF 210.00 0.00 $ 1.80 $ 0.00 23 SEEDING, INC. FERTILIZER AND MULCH 180.00 SY 0.00 -180,00 $ 4,00 -$ 720.00 24 OUTLET CONTROL STRUCTURE 4" PIPES 1.00 EA 1.00 0.00 $ 1,700.00 $ 0.00 25 CONST, POND BERM A POSITIVE OUTFLOW 1.00 EA 1.00 0,00 $ 800.00 $ 0.00 $ 67.60 DIVISION IV 1 REM/D1S. EXISTING BITUMINOUS PVMT 9.00 SY 80.00 71.00 $ 10,00 $ 710.00 2 SAW CUT EXISTING BITUMINOUS PVMT 84.00 LF 84.00 0.00 $ 4.00 $ 0.00 3 ADJUST EXIST. MANHOLES/GOLDENROD' 5.00 EA 5.00 0.00 $ 210.00 $ 0.00 4 COMMON EXCAVATION 1568.00 CY 2250,00 682.00 $ 1.30 $ 886,60 5 GRANULAR BORROW 1568.00 CY 0.00 -1568.00 $ 0.01 -$ 15.68 6 SUR. CONCRETE CURB/GUTTER 10518.00 LF 10438.00 -80.00 $ 5.86 -$ 468.80 7 B618 CONCRETE CURB AND GUTTER 764.00 LF 908.00 144.00 $ 6.76 $ 973.44 8 AGGREGATE BASE CLASS 5 5257.00 TN 5114.67 -142.33 $ 6.36 -$ 905.22 9 SUBGRADE PREPARATION 56.60 RS 56,60 0.00 $ 85,00 $ 0.00 10 BITUMINOUS WEAR COURSE MIX, TYPE 41 3225.00 TN 2974.64 .250.36 $ 25.80 - $ 6,459,29 11 ROADSIDE SEEDING 3,83 AC 0.00 .3.83 $ 750.00 . $ 2,872.50 - S 8,151.45 DIVISION V 1 CLEAR TREES 15.00 EA 0.00 -15.00 $ 20,00 . $ 300.00 2 GRUB TREES 15.00 EA 0.00 -15.00 $ 20.00 -$ 300.00 " 3 COMMON EXCAVATION 1330.00 CY 113.33 -1216.67 $ 1.50 - $ 1,825.01 4 GRANULAR BORROW 200.00 CY 0.00 -200.00 $ 0.01 -$ 2.00 5 AGGREGATE BASE CLASS 5 193.00 TN 192.11 .0.89 $ 8.66 -$ 7.71 6 TOPSOIL BORROW (LV) 45.00 CY 0.00 -45.00 $ 8.50 - $ 382.50 7 BITUMINOUS WEAR COURSE MIX, TYPE 41 89.00 TN 60.59 -28.41 $ 32.00 -$ 909.12 8 SEEDING MN/DOT 2575 0.10 AC 0.00 -0.10 $ 6,000,00 -$ 600.00 9 SEEDING, MN/DOT MIXTURE NO. 600 400.00 SY 0,00 -400.00 $ 3.00 -$ 1,200.00 - $ 5,526.33 TOTAL DIVISIONS I, II, III, IV, V . S 15,973.17 \ / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION " J DATE: Julv 7.1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT ITEM NO. Approve Final PaymenU97-6/ Shadowbrook 2nd Addition oct, Scott Erickson,<J~ Engineering The City Council is requested to approve the resolution accepting work and directing final payment for Project 97-6, for Shadowbrook 2nd Addition. '\ , j '. / " CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA , j RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO C.W. HOULE, INC. FOR PROJECT NO. 97-6 FOR THE IMPROVEMENT OF SHADOWBROOK 2ND ADDITION. WHEREAS, pursuant to a written contract signed with the City of Andover on September 2, 1997, C.W. Houle. Inc. of Shoreview, MN, has satisfactorily completed the construction in accordance with such contract. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota that the work completed is hereby accepted and approved; and BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment, reimbursing the contractor's ., receipt in full. _/ MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 7th day of.1!!k, 19.Jlli.., with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J,E. McKelvey - Mayor Victoria Volk - City Clerk , , / TKDA TOLTZ. KING. DUVALL. ANDERSON AND ASSOCIATES, INCORPORATED ENGINEERS. ARCHITECTS. PLANNERS 1500 PIPER JAFFRAY PlAZA 444 CEDAR STREET SAINT PAUL, MINNESOTA 55101.2140 PHONE:6121292.44OQ FAX:612/292-0083 I Comm. No. 11273 Cert. No. 4 (FINAL) St. Paul, MN, June 18 , 19---2L To City of Andover. Minnesota Owner This Certifies that c. W. Houle. Inc.. , Contractor For Shadowbrook - 2nd Addition, City Proiect 97-06 Is entitled to Five Thousand and - - - - - - - - - - - - - - - -- - - - _ _ noll 00 Dollars................. ($ 5.000,00 ) being 4th (Final) estimate for partial payment on contract with you dated September 2 , 19-21.... Received payment in full of above Certificate. CONTRACTOR , 19 TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INC. ENGINE~~. ERS ~_/ ~e>; .<- ~ Thomas D. Prew, P.E. June 18, 1998 RECAPITULATION OF ACCOUNT " CONTRACT / PLUS EXTRAS PAYMENTS CREDITS Contract price plus extras 651,896.40 All previous payments $ 630,923.23 All previous credits Extra No.Chan2:e Order No. I (Compensatin2:) (15,973.17) " " " " " " " " Credit No. " " " " .. " " " AMOUNT OF THIS CERTIFICATE 5,000.00 Totals 635,923.23 635,923,23 Credit Balance There will remain unpaid on contract after "yment of this Certificate - 1/ I 635,923.23 II 635,923.23 II I An Equal Opportunity Employer TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED Engineers-Architects-Planners Saint Paul, Minnesota 55101 PERIODICAL ESTIMATE FOR PARTIAL PAYMENTS Estimate Project Location' Contractor (FINAL) No.4 Period Ending June 18 S~wbrook 2nd Addition (97-06) City of Andover, Minnesota C. W. Houle, Inc. 19 98 Page 1 of 1 Comrn. No. 11273 Original Contract Amount $ 651,896.40 Total Contract Work Completed $ 635,923.23 Total Approved Credits $ 0.00 Total Approved Extra Work Completed $ 0.00 Approved Extra Orders Amount Completed $ 0.00 , / Total Amount Earned This Estimate $ 635,923.23 Less Approved Credits Less % Retained Less Previous Payments Total Deductions $ $ $ 0.00 0.00 630,923.23 $ 630,923.23 Amount Due This Estimate $ 5,000.00 Contractor Eng~~~ Date \ ) Date 6./'1.9<3 ESTIMATE NO, 4 (FINAL) TOLTZ. KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED SHADOWBROOK - 2ND ADDITION ENGiNEERS-ARCHiTECTS-PLANNERS CITY PROJECT 97-06 CITY OF ANOOVER, MINNESOTA , COMMISSION NO. 11273 C, W. HOULE, INC. ITEM QUANTITY UNIT AMOUNT NO. DESCRIPTION QUANTITY UNIT TO DATE PRICE TO DATE DIVISION 1 1 MOBILIZATION 1.00 LS 1.00 $ 7,700.00 $ 7,700.00 2 CONNECT TO EXIST. SANITARY SEWER 2.00 EA 2.00 $ 1,650,00 $ 3,300.00 312" PVC SDR 35 SANITARY SEWER 10-12' 106.00 LF 217.00 S 16.60 $ 3,602.20 4 12" PVC SDR 35 SANITARY SEWER 12-14' 378.00 LF 707.00 $ 16.60 $ 11,736.20 512" PVC SDR 35 SANITARY SEWER 14-16' 571.00 LF 273,00 $ 19.60 $ 5,350.80 6 12" PVC SDR 35 SANITARY SEWER 16-18' 387.00 LF 312.00 $ 22.60 $ 7,051.20 7 10' PVC SDR 35 SANITARY SEWER 12-14' 704.00 LF 876.00 $ 15.45 $ 13,534.20 8 10" PVC SDR 35 SANITARY SEWER 14-16' 172.00 LF 0.00 $ 16.45 $ 0.00 98" PVC SOR 35 SANITARY SEWER 10-12' 860,00 LF 1111,00 $ 13.35 $ 14,831,85 108" PVC SDR 35 SANITARY SEWER 12-14' 964.00 LF 789.00 $ 13.35 $ 10,533.15 11 8" PVC SOR 35 SANITARY SEWER 14-16' 75.00 LF 0.00 $ 16.35 $ 0.00 12 STANDARD 4' DIA. MANHOLE 10' DEPTH 30.00 EA 30,00 $ 1,200,00 $ 36,000.00 13 EXTRA DEPTH 4' DIA. MANHOLE OVER 10' 93,65 LF 94.81 $ 66.00 $ 6,257.46 14 EXTERNAL RUBBER SEALING WRAPIMH 17.00 EA 7.00 $ 130.00 $ 910.00 154' ON 12" PVC SDR 35 WYE BRANCHES 29.00 EA 28,00 S 83.00 $ 2,324.00 164" ON 10" PVC SDR 35 wyE BRANCHES 13,00 EA 11.00 $ 66.00 $ 726.00 174' ON 8" PVC SDR 35 WYE BRANCHES 35.00 EA 37,00 $ 34.00 $ 1,258.00 184" PVC SDR 26 SERVICE PIPE 2690.00 LF 2638,00 $ 5.75 $ 15,168.50 194" PVC SDR 26 VERT. SERVICE CLEANOUT 77.00 LF 76.00 $ 43.00 $ 3,268.00 20 SPEC. FOUND. FOR STABILIZING TRENCH 500,00 LF 0.00 $ 0.01 $ 0.00 I 21 TELEVISiNG SANITARY SEWER MAINS 4217.00 LF 4285,00 $ 0.60 $ 2,571.00 , / $ 146,122.56 DIVISION II 1 CONNECT TO EXIST. WATERMAIN 3,00 EA 3.00 S 480.00 $ 1,440.00 2 6' DIP CLASS 50 WATERMAIN 8'-0" 1061,00 LF 1108,00 S 10,60 $ 11,744.80 38' DIP CLASS 50 WATERMAIN 8'-0" 4182.00 LF 4164.00 S 12,70 $ 52,882.80 4 12" DIP CLASS 50 WATERMAIN 7'-6" 1657,00 LF 1667,00 S 19,15 $ 31,923,05 5 6" MJ RESILIENT SEAT GATE VALVE 14.00 EA 14,00 S 460,00 S 6,440.00 68' MJ RESILIENT SEAT GATE VALVE 9,00 EA 10,00 S 600,00 $ 6,000,00 712' MJ BUTTERFLY VALVE WNALVE BOX 3,00 EA 3,00 S 830.00 $ 2,490.00 8 6' MJ HUB HYDRANT, 8'-6" BURY 12.00 EA 12,00 S 1,200,00 $ 14,400.00 9 l' TYPE 'k' COPPER TAP SERViCE 3222.00 LF 3224,00 S 6,65 $ 21,439.60 10 l' CORPORATION STOP 88,00 EA 88,00 S 28.00 $ 2,464.00 11 1" CORP. STOP WITH SADDLE ON 6" WM 13.00 EA 13.00 $ 55,00 $ 715.00 12 1" CURB STOP WITH CURB BOX 101.00 EA 101.00 S 71.00 $ 7,171,00 13 MJ DIP COMPACT FITTINGS 4395.00 LBS 3876,00 $ 2.20 $ 8,527.20 14 TRENCH STABILIZATION ROCK 350,00 LF 0,00 S 0.01 $ 0,00 $ 167,637.45 DIVISION III 1 REMOVE EXISTING BULKHEAD 1,00 EA 1,00 S 550,00 $ 550,00 212" RCP CLASS 5 STORM SEWER 697,00 LF 715,00 S 15.90 $ 11,368,50 315" RCP CLASS 5 STORM SEWER PiPE 885.00 LF 917,00 $ 17,50 $ 16,047,50 4 18" RCP CLASS 3 STORM SEWER PIPE 181.00 LF 180.00 $ 19.30 $ 3,474,00 521" RCP CLASS 3 STORM SEWER PIPE 85.00 LF 78,00 $ 21.50 $ 1,677.00 6 24' RCP CLASS 3 STORM SEWER PIPE 477.00 LF 478,00 $ 23,30 $ 11,137.40 7 30" RCP CLASS 3 STORM SEWER PIPE 971,00 LF 962,00 $ 33.30 $ 32,034,60 8 33" RCP CLASS 3 STORM SEWER PIPE 95.00 LF 89,00 $ 42,00 $ 3,738.00 9 12" RC FLARED END SECTION 3.00 EA 3,00 $ 580,00 $ 1,740,00 10 15. RC FLARED END SECTION 1.00 EA 1,00 $ 630.00 $ 630,00 11 30' FLARED END SECTION 1,00 EA 1,00 $ 1,130,00 $ 1,130.00 12 33" RC FLARED END SECTION 1.00 EA 1,00 $ 1,280.00 $ 1,280,00 13 CONST. CONE TYPE CATCH BASIN/SUMP 12,00 EA 13,00 $ 860,00 $ 11,180.00 14 CON ST. STAND. 4' DIA. CB/MH WITH SUMP 8.00 EA 7,00 $ 1,150.00 $ 8,050,00 15 CON ST. STAND. 5' DIA. CB/MH WITH SUMP 4.00 EA 4.00 $ 1,680.00 $ 6,720.00 16 CONST 4' DIA. STORM SEWER MANHOLE 8.00 EA 8.00 $ 895.00 $ 7,160.00 ITEM QUANTITY UNIT . AMOUNT \ NO. DESCRIPTION QUANTITY UNIT TO DATE PRICE TO DATE --. j 17 CON ST. 5' DIA. STORM SEWER MN/STEP 5.00 EA 5.00 $ 1,480.00 $ 7,400.00 18 CLASS II HAND PLACED RIP RAP 29.30 CY 47.60 $ 51.00 $ 2,427.60 19 GRANULAR FILTER MATERIAL 21.80 CY 26.40 $ 38.00 $ 1,003.20 20 GEOTEXTILE FILTER FABRIC 87.70 SY 87.70 $ 3.00 $ 263.10 21 TOPSOIL 21.00 CY 0.00 $ 8.50 $ 0.00 22 SILT FENCE 210.00 LF 210.00 $ 1.80 $ 378.00 23 SEEDING, INC. FERTILIZER AND MULCH 180.00 SY 0.00 $ 4,00 $ 0.00 24 OUTLET CONTROL STRUCTURE 4. PIPES 1.00 EA 1.00 $ 1.700,00 $ 1,700.00 25 CONST. POND BERM A POSITIVE OUTFLOW 1.00 EA 1.00 $ 800.00 $ 800.00 $ 131,888.90 DIVISION IV 1 REM/DIS. EXISTING BITUMINOUS PVMT 9.00 SY 80.00 $ 10.00 $ 800.00 2 SAW CUT EXISTING BITUMINOUS PVMT 84.00 LF 84,00 $ 4.00 $ 336.00 3 ADJUST EXIST. MANHOLES/GOLDENROD 5.00 EA 5,00 $ 210.00 $ 1,050.00 4 COMMON EXCAVATION 1568.00 CY 2250,00 $ 1.30 $ 2,925.00 5 GRANULAR BORROW 1568,00 CY 0.00 $ 0.Q1 $ 0.00 6 SUR. CONCRETE CURB/GUTTER 10518.00 LF 10438,00 $ 5.86 $ 61,166,68 7 B618 CONCRETE CURB AND GUTTER 764.00 LF 908,00 $ 6.76 $ 6,138,08 8 AGGREGATE BASE CLASS 5 5257.00 TN 5114.67 $ 6.36 $ 32,529.30 9 SUBGRADE PREPARATION 56.60 RS 56,60 $ 85.00 $ 4,811.00 10 BITUMINOUS WEAR COURSE MIX, TYPE 41 3225.00 TN 2974,64 $ 25.80 $ 76,745.71 11 ROADSIDE SEEDING 3,83 AC 0.00 $ 750.00 $ 0,00 $ 186,501,77 DIVISION V 1 CLEAR TREES 15.00 EA 0.00 $ 20.00 $ 0.00 2 GRUB TREES 15,00 EA 0.00 $ 20.00 $ 0,00 3 COMMON EXCAVATION 1330,00 CY 113.33 $ 1.50 $ 170.00 \ , 4 GRANULAR BORROW 200.00 CY 0.00 $ 0.Q1 $ 0.00 / 5 AGGREGATE BASE CLASS 5 193.00 TN 192.11 $ 8.66 $ 1,663.67 6 TOPSOIL BORROW (LV) 45.00 CY 0.00 $ 8.50 $ 0.00 7 BITUMINOUS WEAR COURSE MIX, TYPE 41 89,00 TN 60.59 $ 32.00 $ 1,938,88 8 SEEDING MN/DOT 2575 0.10 AC 0,00 $ 6,000.00 $ 0.00 9 SEEDING, MN/DOT MIXTURE NO. 600 400.00 SY 0.00 $ 3.00 $ 0.00 $ 3,772.55 TOTAL DIVISIONS r, II, '", IV, V $ 635.923.23 / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION "\ ) DATE: Julv 7,1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT ITEM NO. Approve Final Payments/96-15/Public Works Expansion/St. Paul Linoleum, Grazzini Brothers & Co., Am. Structural Steel, Fabcon Inc., Reliance Electrical ~D, Scott Erickson, &f. Engineering The City Council is requested to approve the resolutions accepting work and directing final payments for Project 96-15, Public Works Expansion, for St. Paul Linoleum, Grazzini Brothers & Co., Am. Structural Steel, Fabcon Inc. & Reliance Electrical. ' " " / -"'\ / , , ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES, NO, MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO ST. PAUL LINOLEUM FOR PROJECT NO. 96-15 FOR THE IMPROVEMENT OF PUBLIC WORKS EXPANSION. WHEREAS, pursuant to a written contract signed with the City of Andover on Julv 16. 1997, St. Paul Linoleum of Eaaan. MN, has satisfactorily completed the construction in accordance with such contract. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota that the work completed is hereby accepted and approved; and BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment, reimbursing the contractor's \ receipt in full, ) MOTION seconded by Councilmember and adopted by the City Council at a reaular meeting this 7th day of ~, 19-.mL, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk , / \ , ) . " / j CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO GRAZZINI BROTHERS & CO. FOR PROJECT NO. 96-15 FOR THE IMPROVEMENT OF PUBLIC WORKS EXPANSION. WHEREAS, pursuant to a written contract signed with the City of Andover on Julv 16. 1997, Grazzini Brothers & Co, of Bloominaton, MN, has satisfactorily completed the construction in accordance with such contract. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota that the work completed is hereby accepted and approved; and BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment, reimbursing the contractor's receipt in full. MOTION seconded by Councilmember and adopted by the City Council at a reaular meeting this 7th day of ...J!!!y" 19....illL, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed, CITY OF ANDOVER ATTEST: J,E. McKelvey - Mayor Victoria Volk - City Clerk \ , ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO AMERICAN STRUCTURAL STEEL FOR PROJECT NO. 96-15 FOR THE IMPROVEMENT OF PUBLIC WORKS EXPANSION. WHEREAS, pursuant to a written contract signed with the City of Andover on Mav 20, 1997, American Structural Steel of Huqo, MN, has satisfactorily completed the construction in accordance with such contract. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota that the work completed is hereby accepted and approved; and BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment, reimbursing the contractor's \ receipt in full. j \, / MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 7th day of ..4!!!y" 19.Jlli., with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J,E. McKelvey - Mayor Victoria Volk - City Clerk , ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO FABCON INC. FOR PROJECT NO. 96-15 FOR THE IMPROVEMENT OF PUBLIC WORKS EXPANSION. WHEREAS, pursuant to a written contract signed with the City of Andover on May 20, 1997, Fabcon Inc. of Savaqe, MN, has satisfactorily completed the construction in accordance with such contract. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota that the work completed is hereby accepted and approved; and BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment, reimbursing the contractor's , receipt in full. ,) MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 7th day of ..4!Jly" 19..Jill.., with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk , ) " CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ) RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO RELIANCE ELECTRICAL FOR PROJECT NO. 96-15 FOR THE IMPROVEMENT OF PUBLIC WORKS EXPANSION. WHEREAS, pursuant to a written contract signed with the City of Andover on Julv 16. 1997, Reliance Electrical of Zimmerman. MN, has satisfactorily completed the construction in accordance with such contract. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota that the work completed is hereby accepted and approved; and BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment, reimbursing the contractor's receipt in full. , / MOTION seconded by Councilmember and adopted by the City Council at a reaular meeting this 7th day of...J!!jy" 19~, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk " /' CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , , / DATE: Julv 7,1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT ITEM NO. Approve Balancing Change Order/ 97 -5/Woodland Estates ~/. Scott Erickson,l.tlt Engineering The City Council is requested to approve the resolution approving Change Order #1 (Deduct) to Project 97-5, Woodland Estates in the amount of $46,481.33. , ) , ) '\ / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING CHANGE ORDER #-1- TO PROJECT NO. 97-5, WOODLAND ESTATES. WHEREAS, the City of Andover has a contract for Project No. 97-5 with Rvan Contractinq of Shakooee, MN, NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 97-5. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 7th day of Julv, 19~, ./ with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed, CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk , / CHANGE ORDER .I TOLTZ, KING, DUVALL. ANDERSON AND ASSOCIATES, INCORPORATED Engineers-Architects-Planners Saint Paul. MN June 4 19 98 Corom. No. 11272 Change Order No. 1 To Ryan Contracting, Inc. for Woodland Estates Utility and Street Improvements for City of Andover. Minnesota You are hereby directed to make the following change to your contract dated June 3 ,19~. The change and the work affected thereby is subject to all contract stipulations and covenants. This Change Order will (incrcuGc) (decrease) (not changc) the contract sum by Forty-six Thousand Four Hundred Eighty-one and 33/100..................... ($ 46.481.33 ). COMPENSATING CHANGE ORDER This change order shows the actual quantities installed at the unit price bid amounts (see attached itemization) : NET CHANGE = $ (46.481.33) / Amount of Original Contract Additions approved to date (Nos. Deductions approved to date (Nos. Contract amount to date Amount of this Change Order (Add) Revised Contract Amount $ 1,291.058.53 $ 0.00 $ 0.00 $ 1.291,058.53 $ -46.481.33 $ 1,244.577.20 Approved City of Andover, MN Owner TOLTZ, KING, DUVALL, ANDERSON ~~::N~ omas D. Prew. P.E. By cr( () r- White - Owner Contractor pink - Contractor Blue - TKDA Inc. , / By CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ J DATE: Julv 7.1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Scott Erickson,l., Engineering ITEM NO. Approve Final PaymenU97 -5/ Woodland Estates 451. The City Council is requested to approve the resolution accepting work and directing final payment for Project 97-5, for Woodland Estates. , J \ / \ ) " / \ / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO RYAN CONTRACTING FOR PROJECT NO. 97-5 FOR THE IMPROVEMENT OF WOODLAND ESTATES. WHEREAS, pursuant to a written contract signed with the City of Andover on June 3. 1997, Rvan Contractinq of Shakopee, MN, has satisfactorily completed the construction in accordance with such contract. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota that the work completed is hereby accepted and approved; and BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment, reimbursing the contractor's receipt in full. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 7th day of ...4!!lY., 19...m;L, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J,E. McKelvey - Mayor Victoria Volk - City Clerk f"t-I',,)OVV - TKDA TOLTZ, KING. DUVALL. ANDERSON AND ASSOCIATES, INCORPORATED ENGINEERS. ARCHITECTS. PLANNERS 1500 PIPER JAFFRAY PLAZA 444 CEDAR STREET SAINT PAUL, MINNESOTA 55101.2140 PHONE,6121292-4400 FAK6121292.00B3 , Comm. No, 11272 Cert. No. 6 (FINAL) St. Paul, MN, June 4. , 19-2.L To City of Andover. Minnesota Owner This Certifies that Ryan Contracting. Inc. , Contractor For Woodland Estates Utility and Street Improvements (City Proiect 97-05) Is entitled to Seventy-seven Thousand One Hundred Ninety-eight and 08/1 00--------------------------- ($77.198.08 ) FINAL being 6th estimate for partial payment on contract with you dated June 3 , 19----2L. .. TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INC. ~:~~ Thomas D. Prew, P.E. June 4, 1998 RECAPITULATION OF ACCOUNT of above Certificate. t'T' ,.., I~ y TRACTOR cT1t , 19~ / CONTRACT PLUS EXTRAS PAYMENTS CREDITS Contract price plus extras 1,291.058.53 All previous pavments $ 1,167.379.12 All previous credits Extra No. Change Order No_ 1 (Compensating) (46.481.33) " " " " " " " " Credit No. " " " " " " " " AMOUNT OF THIS CERTIFICATE 77,198,08 Totals 1,244.577.20 1,244.577.20 Credit Balance There will remain unpaid on contract after pavment of this Certificate - I 1,244.577.20 II 1,244,577.20 II I An Equal Opponunity Employer TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED Engineers-Architects-Planners Saint Paul, Minnesota 55101 / PERIODICAL ESTIMATE FOR PARTIAL PAYMENTS " Estimate Project Location Contractor FINAL No.~ Period Ending Mav 31 Woodland Estates Utilitv And Citv of Andover. Minnesota Rvan Contractinq, Inc. , 1998 Page 1 of 1 Corom. No. 11272 Street Imo. (97-05) Original Contract Amount $ 1.291.058.53 Total Contract Work Completed Total Approved Credits Total Approved Extra Work Completed Approved Extra Orders Amount Completed $ $ 1,244,577.20 $ 0,00 0.00 $ 0.00 $ 1,244,577.20 Total Amount Earned This Estimate Less Approved Credits Less 0 % Retained Less Previous Payments Total Deductions $ $ $ 0.00 0.00 . J 1,167,379.12 $ 1,167,379.12 Amount Due This Estimate $ 77,198.08 Date ~ -- 8 ~ f:! k~~ Y'70 Date , ESTIMATE NO.6 (FINAL) WOODLAND ESTATES TOLTZ, KING, DUVALL, ANDERSON UTILITY AND STREET IMPROVEMENTS AND ASSOCIATES, INCORPORATED CITY PROJECT 97-05 ENG INEERS-ARCHITECTS-PLANNERS CITY OF ANDOYER, MINNESOTA COMMISSION NO. 11272 " I ITEM QUANTITY UNIT AMOUNT I NO. DESCRIPTION QUANTITY UNIT TO DATE PRICE TO DATE . DIVISION I - SANITARY SEWER 1 I , 1 i MOBILIZATION, MN/DOT 2021 1.00 LS i./ 1.00, $ 28,000.00 $ 28,000.00 2:CONNECT TO EXIST. SANITARY SEWER 'c- 1.00 EA ,/ 1,00 $ 25,000.00 $ 25,000.00 310" PVC SDR 35 SANITARY SEWER 0-10' 124.00 LF . j 120.00 $ 16.00 . $ 1,920.00 410" PVC SDR 35 SANITARY SEWER 10-12' 57.00 LF ' I 102.00 $ 16.00 $ 1,632.00 510" PVC SDR 35 SANITARY SEWER 12-14' 83.00 LF . , 80.00 $ 16.00 $ 1,280,00 6' 10" PVC SDR 35 SANITARY SEWER 14-16' 324.00 . LF ' I 292.00 $ 16.00 $ 4,672.00 7'10" PVC SDR 35 SANITARY SEWER 16-18' 661.00 LF I 663.00 $ 16.00 $ 10,608.00 8.10" PVC SDR 35 SAN IT ARY SEWER 18-20' 645.00 LF J 665.00 $ 26.00 $ 17,290.00 9'10" PYC SDR 35 SANITARY SEWER 20-22' 300.00 LF . / 281.00 $ 28.00 $ 7,868.00 10 10" PVC SDR 35 SANITARY SEWER 22-24' 178.00 LF / 178.00 $ 30.00 . $ 5,340.00 1110" PVC SDR 35 SANITARY SEWER 24-26' 161.00 LF . I 161.00 $ 38.00 $ 6,118.00 12'10" PVC SDR 35 SANITARY SEWER 26-28' 43.00 LF I 43.00, $ 42.00 $ 1,806.00 13110" PVC SDR 26 SANITARY SEWER 26-28' 131.00 LF , 131,00 $ 43.00 $ 5,633.00 14'10" PVC SDR 26 SANITARY SEWER 28-30' 64.00 LF ., 64.00 $ 48.00 $ 3,072.00 158" PVC SDR 35 SANITARY SEWER 0-10' 2052.00 LF J 1797.00 $ 15.80 $ 28,392.60 168" PVC SDR 35 SANITARY SEWER 10-12' 2754.00 LF . 4 2463.00 $ 15.80 . $ 38,915.40 178" PVC SDR 35 SANITARY SEWER 12-14' 1063.00 LF J 1520.00 $ 15.80 $ 24,016.00 188" PVC SDR 35 SANITARY SEWER 14-16' . 566.00 LF .; 468.00 $ 15,80 $ 7,394.40 198"PVC SDR 35 SANITARY SEWER 16-18' 258.00 LF ./ 386.00 $ 15.80 $ 6,098.80 20'8" PVC SDR 35 SANITARY SEWER 18-20' 120.00 LF . .; 169.00 $ 25.00 $ 4,225.00 21 8" PVC SDR 35 SANITARY SEWER 20-22' 50.00 LF J 55.00 $ 27.30 $ 1,501,50 228" DIP CLASS 50 SANITARY SEWER 10-12' 40.00 LF v' 40.00 $ 30.00 $ 1,200.00 2318" DIP CLASS 50 SANITARY SEWER 16-18' 20.00 LF I j 20.00 $ 45.00 ' $ 900,00 244' DIAMETER MANHOLE 10' DEPTH 44.00 EA . J 44.00: $ 1,450.00 . $ 63,800.00 25 EXTRA DEPTH 4' DIA. MANHOLE OVER 10' . 122.00' LF v' 143.11 $ 68.00 $ 9,731.48 268" DIP OUTSIDE DROP SECTION 3.00 EA , / 3.00 $ 1,650.00 $ 4,950.00 274" ON 10" PVC SDR 35 WYE BRANCHES 41.00 EA . .; 41.00 $ 60.00 , $ 2,460.00 28.4" X 10" PVC SDR 26 WYE BRANCHES 4,00 EA , J 4.00 $ 75.00 $ 300.00 294" X 8" PVC SDR 35 WYE BRANCHES 120.00 EA i I 120.001 $ 25.00 $ 3,000.00 3014" PVC SDR 26 SERVICE PIPE 5700.00' LF 1 v 5698.00 $ 5.001$ 28,490.00 31 A" PVC SDR 26 VERTICAL SVS CLEAN OUT , 165.00 EA i I 165.00, $ 33.00 $ 5,445.00 32 TRENCH STABILlZATON ROCK 1000.00 LF i I 0.00, $ 0.01 $ 0.00 33:TELEVISING SANITARY SEWER MAINS 9771.00' LF ''/ 9689.00 $ 0,35 · $ 3,391.15 34 EXTERNAL RUBBER SEALING SLEEVE , 15.00 EA v 22,00 $ 150.00 . $ 3,300.00 i $ 357,750.33 1 , . , . , -' ) Page 1 \ ) ITEM QUANTITY UNIT , , NO. DESCRIPTION QUANTITY UNIT TO DATE PRICE , , , DlVisTONlI - WATEBMAIN , , I , 1. CONNECT TO EXISTING WA TERMAIN EA - 2.00 $ 250.00 . $ 2.00 , 500.00 2 6" DIP CLASS 50 WATERMAIN 8'-0" 343.00 LF , 321.00 $ 11.00 $ _~531.0Q 38" DIP CLASS 50 WATERMAIN 8'-0" 11202.00 LF ,11,185.00 $ 12,50 $ 139,812.50 412" DIP CLASS 50 WM, PLAN DEPTH . .' 555.00 LF / 527,00 $ 19.00 $ 10,013,00 5.12" DIP CLASS 50 WM, THROUGH CASING 45.00 LF . I 70,00: $ 14.00 $ 980,00 6 6" MJ RESILIENT SEAT GATE VALVE 22.00' EA / 22.00: $ 390.00 $ 8,580.00 78" MJ RESILENT SEAT GATE VALVE 22.00 EA : I 22.00' $ 520.00 . $ 11,440.00 812" MJ BUTTERFLY VALVE/W- VALVE BOX 1.00 EA : I 1.00, $ 695.00 ' $ 695.00 96" MJ HUB HYDRANT, 8'-6" BURY 22.00 EA ' I 22.00 $ 1,235.00 . $ 27,170.00 10,1" TYPE "K" COPPER TAP SERVICE , 5830.00 LF ,I 5765.00 $ 5.50 $ 31,707.50 11' 1" CORPORATION STOP , 165.00 EA . / 165.00 $ 30.00 $ 4,950.00 121" CURB STOP WITH CURB BOX 165.00 EA , I 165.00, $ 70,00 ' $ 11,550.00 13MJ DIP COMPACT FITTINGS , 5465,00 LBS : / 4894.00, $ 1.60: $ 7,830.40 1422" DIAMETER STEEL CASING PIPE . 45.00 LF : / 70.00 $ 184.00 ' $ 12,880.00 15 INSULATON (2" THICK) , 212.00 SF . oj 128.00 $ 2,50' $ 320,00 . , . $ 271,959.40 . , : I . . DIVISION III - STORM SEWER , : : , . . 1 '12" RCP CLASS 5 STORM SEWER PIPE 581 LF , 488.00 $ 17,00 ' $ 8,296.00 215" RCP CLASS 5 STORM SEWER PIPE 1874.00 LF , 1820.00 $ 18.00 $ 32,760.00 318" RCP CLASS 5 STORM SEWER PIPE 1397,00 LF . ,1406.00: $ 19.00 $ 26,714.00 4 21" RCP CLASS 3 STORM SEWER PIPE 1413.00' LF j 1513.00, $ 22,00 $ 33,286.00 5 24" RCP CLASS 3 STORM SEWER PIPE 345 LF ' / 339.00: $ 25.70 $ 8,712.30 6'27" RCP CLASS 3 STORM SEWER PIPE 519 LF . J 522.00, $ 35.00. $ 18,270.00 730" RCP CLASS 3 STORM SEWER PIPE 972,00 LF , 966.00 $ 39,00 $ 37,674,00 815" RC FLARED END SECTION 8.00 EA j 10.00: $ 600.00 ' $ 6,000.00 9 18" RC FLARED END SECTION , 1.00 EA I 1.00' $ 700.00 $ 700,00 1021" RC FLARED END SECTION 4.00 ' EA ; 4.00' $ 900,00 . $ 3,600.00 11 24" RC FLARED END SECTION , 1.00 EA ' ; 1.00 $ 1,130.00 i $ 1,130.00 1230" RC FLARED END SECTION , 2.00. EA J 2.00 $ 1,420.00 $ 2,840.00 13 CONSTRUCT CONE TYPE CATCH BASIN . 20.00 : EA ' I 18.00, $ 880.00 . $ 15,840.00 14 CONST 4' DIA. CATCH BASIN/MANHOLE 18.00 EA j 16.00 $ 1,060.00 ' $ 16,960.00 15CONST 4' DIA STORM SEWER MANHOLE 14.00 ' EA j 14.00, $ 1,020,00 $ 14,280.00 16CONST 5' DIA STORM SEWER MANHOLE , 7.00 ' EA . ,j 8.00' $ 1,770.00, $ 14,160.00 17 CONST 6' DIA STORM SEWER MANHOLE , 4.00 ' EA ./ 5.00 $ 2,200.00 ! $ 11,000.00 18 CLASS II HAND PLACED RIP RAP , 30.00, CY ./ 129.70: $ 40,00 ' $ 5,188.00 19'GRANULAR FILTER MATERIAL , 30.00, CY J 41.00: $ 1.00 . $ 41.00 20 TOPSOIL (LV), MN/DOT 3877 , 120.00 ' CY , 0/ 57,00, $ 7.50 $ 427,50 21: SILT FENCE 750,00 : LF : I 670.00 i $ 1.00 $ 670.00 22 SEEDING, MN/DOT MIX NO. 600 750.00 . SY i J 275,00: $ 1.50 $ 412.50 23 ROADSIDE SEEDING, MN/DOT 2575 : 5.50 i AC , j 1,10 $ 500.00 $ 550.00 24 SKIMMER MANHOLE 3.00 EA I 3.00: $ 1,900.00 $ 5,700.00 2518" CMP CULVERT, 16 GUAGE 160.00 . LF . j 236,20 $ 17.00 $ 4,015.40 2618" CMP 6:1 SAFETY APRONIW GATE 4.00 EA / 3.00' $ 300.00 $ 900.00 . , $ 270,126.70 . , , , J , / Page 2 \ ) ITEM QUANTITY UNIT I NO. DESCRIPTION QUANTITY UNIT TO DATE PRICE , , I DIVISION IV - STREET CONSTRUCTION & RESTORATION I ! 1. REM/DISPOSE OF EX. BITUMINOUS PVMT 150.00 , SY , ,/ 0.00 $ 2.00 $ 0.00 2 SAW CUT EXIST BITUMINOUS PVMT 200.00 LF ./ 171.00 $ 2.00 $ 342.00 3 COMMON EXCAVATION 2,964.00 . CY , / 0.00. $ 0,01 $ 0.00 ---_._~- 4 GRANULAR BORROW (CV) .' 2,964.00 CY .J 0.00 $ 0.01 $ 0.00 - 5 SURMOUNTABLE CON. CURB/GUTTER 19,200.00 i LF · /18591.00 $ 5,50 $ 102,250.50 6 B618 CONCRETE CUR/GUTTER 1,075.00 ' LF ./ 1430.001 $ 6.90 S 9,867.00 TAGGREGATE BASE CLASS 5 , 10,310.00 · TN I 8451.97' $ 7.60 $ 64,234.97 8SUBGRADE PREPARATION, MN/DOT 2112 109.30 RS , 109.30 $ 100.00 $ 10,930.00 9 BITUMINOUS WEAR COURSE MIX 6,020.00 . TN i / 4999.00 $ 27.00 ' $ 134,973.00 10 ROADSIDE SEEDING, MN/DOT 2575 6.60 i AC ./ 5.20 $ 425.00 $ 2,210.00 11. SEEDING, MN/DOT MIX. NO. 600 200.00 ' SY 1.1 276.00! $ 1.80 S 496.80 12 SILT FENCE 500,00 ' LF : I 0.00' $ 1.00 $ 0,00 13 i PAVEMENT MESSAGE (RT. ARROW) 1.00 . EA i .J 1,00 $ 280.00 $ 280.00 14 PAVEMENT MESSAGE (LT. ARROW) 1,.00 , EA I I' 1.00 $ 280.00 $ 280,00 154" SOLID LINE WHITE 90.00 LF , 77.001 $ 15.00 $ 1,155.00 164" DOUBLE SOLID LINE YELLOW 150.00 LF / 127.00 $ 7.50 $ 952.50 17'ZEBRA CROSSWALK WHITE 216.00 SF . I 198.00 S 18.00 $ 3,564.00 18 TRAFFIC CONTROL 1.00 ' LS . ./ 0,00 $ 1,800.00 $ 0.00 19 BRIGHT ORANGE SAFETY FENCING 520.00 . LF j 420.00 $ 1.00 $ 420.00 , . $ 331,955,77 DIVISION V - PEDESTRIAN PATH CONSTRUCTION . . 1 'CLEAR TREES 5.00 EA .1 6.00, $ 50.00 $ 300.00 2 GRUB TREES 5.00 EA ,; 6.00, $ 50.00 $ 300.00 3 COMMON EXCAVATION 750.00 CY ,/ 350.00 $ 3,00 $ 1,050.00 4 GRANULAR BORROW (CV) 500.00 CY .J 0.00 $ 0.01 $ 0.00 5 AGGREGATE BASE CLASS 5, MN/DOT 3138 600.00 TN / 388.00 I $ 10.00 S 3,880.00 6 TOPSOIL BORROW (LV), MN/DOT 3877 275,00 CY j 0.00' $ 7,00' $ 0.00 7 BITUMINOUS WEAR COURSE MIX 300.00 TN / 221.15 S 30.00 $ 6,634.50 8 SEEDING, MN/DOT 2575 1.00 AC v' 0.73 $ 850.00 $ 620.50 , $ 12,785.00 , , TOTAL DIVISIONS I-V . $ 1,244,577.20 , , . / , / Page 3 \ ) CHANGE ORDER \ j TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED Engineers-Architects-Planners Saint Paul, MN June 4 19 98 Corom. No. 11272 Change Order No. 1 " To Ryan Contracting, Inc. for Woodland Estates Utility and Street Improvements for City of Andover, Minnesota You are hereby directed to make the following change to your contract dated June 3 ,19~. The change and the work affected thereby is subject to all contract stipulations and covenants. This Change Order will (increase) (decrease) (not change) the contract sum by Forty-six Thousand Four Hundred Eighty-one and 33/100..................... ($ 46,481.33 ). COMPENSATING CHANGE ORDER This change order shows the actual quantities installed at the unit price bid amounts (see attached itemization) : NET CHANGE $ (46,481.33) \ / Amount of Original Contract Additions approved to date (Nos. Deductions approved to date (Nos. Contract amount to date Amount of this Change Order (Add) Revised Contract Amount $ 1,291,058.53 $ 0.00 $ 0.00 $ 1,291,058.53 $ -46,481. 33 $ 1,244,577.20 Approved TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED .BY~~'~ omas D. 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W :O,~: 0:, :w<3;!ww 0, , iCll'CIl'3:'- 3:'0: :wi~!~ Oi~:~iooo::3:~:~i !W,W! :6'CIl ~~ CIl'X'X oo.<3;'O:WICL'CIlClllz, ,~,~:~ CIl,CIl'ZO<3; o W.W o::~o,~W,::l :~ W ~~'- ,0 0: .CL ~ Z <3;:zz:<3;,o'o w, ",0 z,z:...J,~!O: 0 0 CIl'::lO ...J ::l 00,<3; z90Z WWO 000 0 :e:~:.~ ~!~~~ffi ~,~,g,tt:i~;~:~:6!~.E~, ~:>"" <3; 0: ,... 0 00 ~ <3;'w,!::i>'>'CIl 0 00'<3; - W <3;0 O:::l(O 0 ::l,_OW,_,<3;,<3; _ w,o:O: 0: CIlO 0 CIlOO<3;CIlmo:CIlCll'CLCL ~ N ~m 'C\J (') '<T,CO (0 I"-,CO (J) 0 (0'1"- CO 0> '''- T""""'" .,.-',,- CITY OF ANDOVER REQUEST FOR COUNCIL ACTION '\ j DATE: July 7,1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Scott Erickson,dJL Engineering ITEM NO. Approve Resolution/157th Avenue NW/Speed Limit 11-3, The City Council is requested to approve a resolution which allows the speed limit to be posted at 45 MPH along 158th Avenue NW from Crosstown Boulevard NW and University Avenue Extension. The speed limits are authorized contingent upon curves and hazards being signed with the appropriate advance curve or warning signs including appropriate speed advisory plates. Warning signs and speed signs shall be in accordance with the Minnesota Manual of Uniform Traffic Control Devices. " , ) Two separate meetings were held with the residents along 157th Avenue NW to discuss and inform them of the upcoming change in the posted speed limits (meeting dates were May 26, 1998 & June 24, 1998), At the June 24, 1998 meeting, two traffic engineers from MnDOT were present. They discussed the process in which the speed studies are performed and the reasons for the change in the posted speed. This item is being presented as a non-discussion item as it has been thoroughly discussed with the concerned residents and an adjustment to the posted speed along this section of street is necessary. Attached are the following: -Resolution approving the authorization -Letter and authorization from MnDOT -Graph regarding Crash Frequency related to speed -Information on how speed limits are established '\ ~ , , ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING A 45 MPH SPEED LIMIT ALONG 157TH AVENUE NW BETWEEN CROSSTOWN BOULEVARD NW AND UNIVERSITY AVENUE EXTENSION. WHEREAS, 45 MPH speed limit signs contingent upon curves and hazards being signed in accordance with the Minnesota Manual on Uniform Traffic Control Devices; and WHEREAS, MnDOT has given authorization to raise the speed limit to 45 MPH; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the 45 MPH speed limit to be posed along 157th Avenue NW between Crosstown Boulevard NWand University Avenue Extension. Adopted by the City Council of the City of Andover this -Z1b..... day of July , \ 19Jill. , J CITY OF ANDOVER ATTEST: J.E. McKelvey, Mayor Victoria Volk, City Clerk '\ ) \ ,~ Regular Andover City Council Meeting Minutes - October 21, 1997 Page 2 AGENDA APPROVAL Add Item 6a, Schedule Workshop Date for CommerciallIndustriaI Park; and Item 6b, Appoint Zoning Ordinance Task Force Members. Motion by Kunza, Seconded by Dehn, to approve the Agenda as amended. Motion carried unanimously. CONSENT AGENDA Item 7 Item 8 Item 9 Item 10 'j Item 11 Item 12 Item 13 Item 14 Item 15 Item 16 Item 1 7 Item 18 Item 19 Item 20 Item 21 \ ) .. Item 22 Item 23 Accept Bids/Compact Excavator Certify AssessmentsIWoodland Pond 2nd (See Resolution R240-97) Accept Assessment RolUOrder Public HearinglIP95-14/Crooked Lake Boulevard NW (See Resolution R241-97) Accept Assessment RolUOrder Public HearinglIP96-25/14139 Crosstpwn Boulevard NW/Sanitary Sewer & Watermain (See Resolution R242-97) Accept Assessment RolUOrder Public HearinglIP96-29/3448 142nd Avenue 1'<WIWatermain (See Resolution R243-97) Accept Assessment RolUOrder Public HearinglIP97-181752 140th Lane NW/Sanitary Sewer (See Resolution R244-97) Accept Assessment RolUOrder Public HearinglIP97-2211736 Andover Boulevard NW/Sanitary Sewer & Watermain (See Resolution R245-97) Accept Feasibility Report/IP97-38114056 Raven Street NWIWatermain (See Resolution R246-97) Approve QuotelIP97-38114056 Raven Street NWIWatermain (See Resolution R247-97) Order Feasibility Report/IP96-16114220 Crosstown Boulevard NW (See Resolution R248-97) Approve Feasibility Report/IP97-35/The Farmstead (See Resolution R249- 97) Approve Allocation! Anoka Aquatic CenterlPark and Recreation Commission Approve Allocation!l 998 CaIendarlPark and Recreation Commission Accept PetitionlIP97-4111748 Andover Boulevard NW/Sanitary Sewer and Watermain (See Resolution R250-97) Approve Feasibility Report/IP97-411l 748 Andover Boulevard NW/Sanitary Sewer and Watermain (See Resolution R251-97) Approve Clarification!157th Avenue NW Speed Study Approve Resolution!Spending MSA Funds OFF systemlIP97- 42/Crosstown Boulevard NW and 133rd Avenue NWlTraffic Signals (See Resolution R252-97) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ( DATE: October 21 1997 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT ITEM NO. Approve Clarification/157th Avenue NW Speed Study ;)J.., Todd J. Haas, EngineeriV' The City Council is requested to approve clarification to authorize a speed study for 157th Avenue NW between Crosstown Boulevard NW and University Avenue Extension (see attached map). The agenda item presented to the City Council meeting of September 16, 1997 had indicated 157th Avenue NW (County Rd. 18) as the street where the speed study was to take place. r. , ( , --./ '. , / AT t'f~" -1<0" . . . ____ _ ':-J, ~ ' . _ :/'O"DS;J . I ;::-:-/ / -..::: ~ /, & I 1 ,HfL!'8f'!G, '/ ~ ~~ Ll't:"~~ Xir I = I A~a"'l . '-i, L;AfC~lJ: i . r)f~S, ' :! . I ,~.:rE~\~~,"~ . l I ~ 'I~" _ il // g : e ' ~~~:::::::::;:~:-::===-- '" ,:.; 'lO' :j' r! T~J. .~ ST -_ - - .01::-_ VI. . . r I. . - -__~=-. ';'.': I -%o::~ . :,E 1'~' , \- //, 'I" I. j, n. \: ? """~ W ,', 7 ' , , ~ c ~ r.:-.:-", "'" I I I I -----,--- I I I I I If I , r----/" ~ r , J , ~ "I I !l ~ - I ~ ~ I ~-~ - :1'1 (i-- I - : i I I ~ /::? 7~1 I ~ I ~.. I I l I ~'ARD\ \ LAKE I ~ ,I I ~\ A ,,--- i I I I I ]~ 'i " :' " -, -1 I I ---- -. 1= It::::: - ~ l~ i-II ~,~~ t=: I, /. Y - I -I.- ~ ---1------ - -- "<1A'~'C, -J ~~ I ' ~... ~ /--: I /O;KS . 1 ~ ~I' I ~ I ~ _ ! \' "A) .~~"':?~II ,III \ : : :.:;.,;..~,:.(~~~ I ; : -t.;;.~, '~. ::r'J ' I I .~:,';.., :\" . ." J''- j';,>;', ,',;. """,-'-\--- -- . , r.\" ~. ~)G W'" " ~ "--- I I : ;. :.. : ; '~'I': ~' -~ - ;, ....,.. .,~ "_: r --" ( j ,I , ,-I \ I >--J - :tI:@ .f- n II I I I , I I I I I 's I ~ I 1M," ~ .. """'-" f7ZND AIiI.... mSt avl.. .... I7'DTM Mil.. ... "'TM AYL _ o "1M AVE. NW ::: II7TH AVE. - NW IMTII __ .. / (~ IQTH AYE. NW I14TN AYL NW =-- ! UN) IIIL NW ~ ~~f ~'c; 'rZ-J mND AYE. NW ,~ ~~ ~ .IST AYL NW I ',:-, ,~ - , ..." '\. . ~:m=~~~ -~,.:-.:-,:.:-.:- .. 110'" --.. --;,,;..: _ .~ ~~ .... AYL .. , VA,,"":'-' ., , '. , . , . -;- !........."'.... L--......~ """ AYL" '.... ~ ~l ~ -. ~~ I!I ~ ~RUL.. I I I I _',', ~ 11 ............._ 11 ............ ... .~!. ............~, .... ...11 ~ l '}':.', 11 .......... " " - , ,..,.' ~ ,'-:':' ~ +i I',j' . MTH &'4. NW PNu.:: : , . h o ~TH AvE. NW !!'(,) g<( ~Ige... AVL HW ~14 i~ - 4. ~311D AVE.. NW W~ :I::;E ... <( ~ ::: I5ZHO AVE. Jnf ~~ :I ~~ I~ST AVE. NW I L I <.> " '.i.",.Jr / 1,,- ,t I I I I I 1-< II . L I I---J L I I I II , ~~ ~~ Minnesota Department of Transportation Office of Traffic Engineering Mail Stop 725 1500 West County Road B2, Suite 250 Roseville, MN 55113 Office Tel: 612/582-1042 Fax: 612/582-1033 " ...........'!~ n:" ~ ~~ '". ~. '\'. ~.J ,. ., \r' ;'i..--Ji-J'~ " ... n.. ::.-J December 16, 1997 uEe 7- '2 '\997 ,_iE.R ~\Tv, - fo<.,...., \." : '-" Mr. Todd Haas Assistant City Engineer City of Andover 1685 Crosstown Boulevard N.W. Andover, MN 55304 Dear Mr. Haas: As requested by a City Resolution, dated September 16, 1997, attached is authorization to erect the appropriate signs designating the reasonable and safe speeds on 157th Avenue North West. Please keep this authorization in your permanent files, we have our necessary copies. Erection of signs shall be in conformance with the 1991 Minnesota Manual on Uniform Traffic Control Devices. Note the contingency on the authorizations. This must be met before the regulatory speed limit signs are erected or changed. Sincerely, I i en,P.E. te Traffic Engineer An equal opportunity employer ,d3 (12-78) (i' ~'"~ \ STATE OF MINNESOTA. DEPARTMENT OF TRANSPORTATION Page 1 of 1 Page LOCAL STREET OR HIGHWAY SPEED LIMIT AUTHORIZA nON Road Authority City of Andover Date December 16, 1997 Road Name or No. 157th Avenue North West Termini of Zone: From County Road 18 (Crosstown Boulevard North West) To University Avenue Date of Request September 16, 1997 As authorized in Minnesota Statutes, Section 169,14, it is hereby ordered that the following speed limits are approved and shall be put into effect on the described roadway or sections thereof. 45 miles per hour between the intersection with County Road 18 (Crosstown Boulevard North West) and the intersection with University Avenue. NOTE: The speed limits, described in this authorization, are authorized contingent upon curves and hazards being signed with the appropriate advance curve or warning signs, including appropriate speed advisory plates. The roadway described shall be reviewed for traffic control devices impacted by the authorized speed limits before posting the signs. Warning signs and speed limit signs shall be in accordance with the Minnesota Manual on Uniform Traf trol Devices. (1) White - Road Authority (1) Pink - Central Office Traffic (1\ Blue - District Traffic Engineer lOr Road Authority use only Date traffic control devices changed implementing this authorization I Month-Day-Year I Signature I Title "- J =---= u = i-~iffi~1a~~. -- ".. ~._~'-""'" .,.....,.~...~~... -- ....,'~~~!Ci-~J ~~ (I) ~,., ~.,;;";:;.. ". :i:.::':'-:'C -'<'~''i.",,-~:.... "-':'::.~.~~i-':;-,'?';<~;~ .;:;;'~-;!- . "," ,~i:~':....;.?;.~~~:,~ ....-...'" -!".-',."... "G)'...-..... --"--"-'--'~~'.:--,... = en ~~':/'-~-;.~~<::;;"'-. ",~"-'~,/~,~~~ '.. ~~~f~\~'~:;~~ ,-.<><.""".,.. .. ,~,"."'" ""'",~",, """"Y'~""'''''''''''7.,."i-J: '::'-~;~"':::<';.2.:-'~...._,. .::':::"-f#~";;~~~ ...~~"J:;~:"'~:;;~ ~... '''....."~.C~,.V .-iliiIIr.-...~-"'-""""...'..".."O' C:B ..., ,... :~5~&Ji;i~~.~l~i",,---...,-..._~i;.~/" .. ~ ~ '. -:- ,:,::r;,_:,,-,,._::c. '~..I.~~G).],~;,'~.:f.~{n~;?~:~;l~;rf,~@;?5:;" __ ........-.' -::"" .,~r>"'~:'_:--=,,,~,,, . _ _, ,,. ~ ~."': ___..__~, _ ., ~_.....--. 'La.. -= _,~..'~~;~~~~:~i~L?~Y" .c (I) ,<,/-,p~;~;:i~~:fB~~t~E~)~:r en.... caca -CI) (.)CC :,i:,::~~~~i:~fll~ .. . ,"'" , p""" c' ."~,,.,". '. ,'.'ecC'!! "';':;'''''!G'''!'''0i'';;;'r"~,,,,~,~J~~''1 = ,. ',' Juap'133eue 'u{Jiu'la'lfJtfsa:iueq3-',;==,':;7,~~~~':-;:'~'; :~~;~;i :::~ :'1t,,"" ,. ,'. ":to- ':i;i~!~~;'''-''~~''''~11~~1i .' .:. :,:..--;j .";".", ) -::~.:;.i.~~ ,'.;;,rr:j~_:-.::.'....~:-:~~.;-, . - -'." ....~ '".....-.... ".;:...;::"'';'_;.~:>':";~'~::_c~!~~::'Y:''f.:"'..;i:;;{o~-. '~.'-:~ _,."., ':...4 .j~.:;?;;;;~~~"~2i;:~~i:~~;~..:~~J \ , ) EST ABLISIDNG SPEED LIMITS Establishment of speed limits is often an emotionally cl).arged issue, but it is important to remember that a speed limit s'ign is a regulatory traffic control device and like other traffic control devices it must not be overused or used arbitrarily if its effectiveness is to be maintained. Minnesota law therefore provides for speed limits to be based on the results of an engineering and traffic investigation. Data collected and evaluated during such an investigation includes: - road type and width - location and type of access points - existing traffic control devices (signs, etc.) - existing speed patterns - accident history traffic volume - sight distance restrictions - test drive results Of these items, speed patterns are the most critical because, they are determined by driver reaction to many of the other factors. Test drives, examination of sight restrictions; and accident history are used to look for indications that drivers are choosing unsafe speeds. \ ~ contrary to popular belief, speed limits do not generally determine the speed of traffic. As noted above, vehicular speeds are determined by driver reaction to perceived conditions (traffic volume, road width and condition, roadside development, etc.). Only an extraordinary and continuous enforcement effort can coerce everyone to drive at speeds below what they consider reasonable. Why then do we post speed limits? If a speed limit is posted at a value considered reasonable by the majority of road users it can perform the following functions: - Serve as a basis for enforcement against the small percentage of motorists who drive at unreasonable or unsafe speed - Influence people to drive at a more uniform speed, thereby minimizing conflicts in the traffic flow and making it easier for those entering or crossing the road to judge the speed of approaching traffic - Inform motorists, local residents, and pedestrians as to the prevailing speed of traffic , I / It should be emphasized that to achieve these objectives the speed limit must be considered a reasonable restriction by the majority of drivers and therefore have a substantial voluntary compliance. \ ESTABLISHING SPEED LIMITS ,) Page 2 Considering the functions of a speed limit, it becomes apparent that a speed limit is of the most use on a through street where nonlocal traffic can be expected, traffic volumes are high enough to make smooth traffic flow a consideration, and enforcement activity is likely. Speed limits are of little benefit on strictly local residential streets where virtually all traffic consists of local residents who drive the road daily and are familiar with conditions, and where enforcement activity is infrequent at best. Another factor that discourages use of posted speed limits for loc~l ~esidential straetG is the cost of signing. Net only must each street be posted with speed limit signs if the speed limit differs from statutory values, but in addition all locations where the speed limit cannot be safely maintained (cuves, etc.) must be adequately signed with warning and advisoy speed signs. The total cost of signing can be very high and the benefit low. An additional problem that can arise when all streets are speed ~oned by means of a study is that a variety of speed limits can result. This can be confusing to the motorist and make enforcement difficult. Because of the above factors, most cities choose not to post speed limits for all streets, choosing instead to post only through or collector streets. ./ } / ) $ , ./ \ J l___,_ & /T)I ,) (t~CJ.Nrt) _/~/-.. Ale. f'I'N (UtS1" oj CrC.$.nDv.KI. 81v~ - C,.oS~'-" SI>lJ? f(W' 6tZ.fwU- BM f.<Y I-..t,,-,,- BI....o ~ A~..ver::- BlV[) NW Andover City Council Andover, MN 55304 To Whom It May Concern: As a resident of Andover since 1965, I am concerned about speed limits in 2 different areas. No, I have not gotten a speeding ticket there, so that is not my reason for concern. One area is 157th going east from Crosstown to Ham Lake City limits. Itis 35 MPH at that stretch. At either end, going west on to Hanson and east to Ham Lake it is 50 MPH. At the 35 MPH there are sod fields and swamp land. Why 35 MPH? Doesn't make sense to me. The other is Crosstown from Andover Blvd. to about Crooked Lake Blvd. Just south from Andover Blvd. there is a horse farm and then a row of houses but they have a service road. There are no cross streets for a ways. It is 40 MPH there. At the south end of Crosstown to Main Street it is 45MPH and there are more houses there. Why 40 MPH at the north of Bunker Lake Blvd, especially at the Andover Blvd area? North of Andover it is 50MPH. I would appreciate an answer to my questions. I would also like to see a speed study done on these areas. I know that for 30 MPH there has to be a stucture every 50 feet and the suburban speed limit is 55 MPH. Other~than that a speed study needs to be done to determine the limit. But common sense and.consistency also needs to be maintained. Thank you, Z:;:~Y:~bU ~ Esther Haas Concerned Citizen CITY OF ANDOVER REQUEST FOR COUNCIL ACTION AGENDA SECTION DATE: July 7, 1998 ORIGINATING DEPARTMENT , , ) Non-Discussion/Consent Finance ~~ Jean D. McGann ITEM NO. Approve Replacement Hire/Building Clerk/Tech Y4. BACKGROUND: On Monday, June 29, 1998, interviews were conducted for the position of Building Clerk/Technician and a final applicant selected. The City received 42 applications, Of the 42 applications, 7 were selected for the interview process. Britt Sullivan, a current employee of the City of Robbinsdale, was the choice of the selection committee. Ms. Sullivan is available for employment on July 20th, 1998. REOUEST: , / The Andover City Council is requested to approve the recommendation to hire Britt Sullivan as Building Clerk/Tech. If there are questions concerning this issue or if you wish to review any of the application materials, please contact me at 767-5110. '\ , / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ) DATE Julv 7,1998 AGENDA SECTION Non-discussion ORIGINATING DEPARTMENT Finance ~'" Jean D. McGann lITEM NO. ,15, Release Letter of Credit - Lund Martin Construction REOUEST: The Andover City Council is requested to release letter of credit no. 76945, Lund Martin Construction as the asphalt is now complete. \ BACKGROUND: J On February 27, 1998, Lund Martin Construction submitted a letter of credit to the City of Andover in the amount of $43,800.00 for the purpose of asphalt. The asphalt has now been installed and inspected and it is appropriate to release the letter of credit at this time. \ J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , , ) DATE: July 7,1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEP~.J. TMENT Scott Erickson, elk Engineering ITEM NO. Accept Petition/Adopt Assessment Roll/ I ~r~~14/2771 - 133rd Lane NWIWM The City Council is requested to approve the resolution declaring adequacy of petition and adopting assessment roll for the improvement of watermain for Project 95-14, in the area of 2771 - 133rd Lane NW. / , J , ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ADOPTING ASSESSMENT ROLL FOR THE IMPROVEMENT OF WATERMAIN ,PROJECT NO._ 95-14, IN THE 2771 -133RD LANE NW AREA. WHEREAS, the City Council has received a petition, dated June 29. 1998, requesting the construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The petition is hereby declared to be 100% of owners of property affected, thereby making the petition unanimous. / MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 7th day of Julv ,19 98, with voting in favor of voting Councilmembers the resolution, and Council members against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk \ ~ ) * Crooked lake Boulevard NW City Project #95-14 Date ~ -CJ ,,-9J--- Andover City Engineer 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Municipal Improvements Dear City Engineer: We do hereby petition for improvements o~~#, sanitary sewer, storm sewer and streets (circle one or more) with t s of the improvement to be assessed against my benefitting property. ircle One). S~eIY Property Owner Address City, State, Zip Phone (Home) (Work) A fvO k ~ , I.M.. ~ '5(;'30 ? y;n-q\lV lfJ./- t;l7-P J- ;; t-;"f//_ /~ ,/_ ..1--.-<--- j?,) ,.- COUNTY OF Anoka ~~ n ~ III '.', ~.,... ~ i .~ Form 524.3-601 13 .~.:.-: \7~:....J UPC 43 05203 IRev. 7/76) os......1..0 "V el,..1 s.....Q eo.. ...- UL"', .......IOt, STATE OF MINNESOTA ~~ DISTRICT :m:aBi.VJm: COURT ~€nUJU'-PROBATE DIVISION TENTH JUDICIA1 DISTRICT Court File No. ?~ -'1 'ir- aS8"J... / In Re: Estate of Stephen J. Nemeth, Nemeth, aka Stephen APR 3 0 '1998 Sr., aka Stephen {'.;~.~ James Nemeth ~~~~ Deceas~ a ", ~ ' -. -\\....,.,-- tfi ~ ,r:\'l'.~I''\ \<.~"R : i LETTERSTESTk~ENTARY The above named decedent having died on Richard Mussell February 24 ,19~. and having been appointed and qualified, (is) !,m:e:) hereby authorized to act as personal representative!i>) according to law. Dated: ~,;_ ,;30, 1 7'7 ~ : i~" ~-n ~ j}u~ Judge/Registrar " ElLEN L. MAAS ....1:.: 't<r,OKA . . ,',\' ~_"": ,.:1' .;:: .:',-c,:~ J::d G;r,:;~t r .:t:::?~_clJ:::....JCO~RT SEAL) Jf.j.E F. t"."'r,;~::Yd, C"url Adminislrato~ ~ft.hlJ2 J"i'2'"..t~u!Y. / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION " DATE: Julv 7,1998 . / AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Scott.Eric~son~t Engineering ITEM NO. Approve Quote/Exterior Concrete Work! City Hall (94-30) & Public Works (96-15) '-.\'1. The City Council is requested to approve a quote to North Country Concrete, Inc. in the amount of $4,630.00 for Projects 94-30, City Hall & 96-16, Public Works Expansion for exterior concrete work. Quotes received are as follows: Contractor Quote Amount '\ North Country Concrete, Inc. / Landmark Concrete, Inc. $4,630.00 $4,728.00 '\. ; / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION AWARDING THE QUOTE FOR THE IMPROVEMENT OF EXTERIOR CONCRETE WORK, PROJECT NOS. 94-30 & 96-15. WHEREAS, quotes were received, opened and tabulated with results as follows: North Country Concrete, Inc. Landmark Concrete, Inc. $4,630.00 $4,728.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the quote as shown to indicate North Countrv Concrete, Inc. as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with North Countrv Concrete, Inc. in the amount of $4,630.00. MOTION seconded by Councilmember City Council at a reqular meeting this 7th day of Julv Councilmembers the resolution, and Councilmembers against, whereupon said resolution was declared passed. and adopted by the , 19 jliL, with voting in favor of voting CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk \ , / FROM LANDMARK PHONE NO. 6124340315 Jun. 30 1998 09;41AM P1 -- .. LANDMARK CONCRETE, INC. , \ - / Telephone (612) 434-0310 Fax (612) 434-0315 1 8600 Uly~~o~ Stroot, NE Ea!3l Betl1al, MN 55011 June 30, 1998 City of Andover Attn: Dave B RE; Concrete work, sidewalk & curb repair Andover, MN Dear Dave: Landmark Concrete, Inc. would like to quote ~ou on the above referenced project ay follows: Curb Bid Remove curb at city hall maintenance bldg 12 l.f. Pour 29 l.f. BS12 R&R 20 l.r, curb by 1148 Andover Blvd Total $ 944.00 Sidewalk Bid 3 4' X 4' cone splash blocks 2 4' x 4' stoops 1 4' x 4' handicap pad inside garage S' x 5' slab by city maintenance bldg remove 2 6' x 6' sections of concrete walk Install 3 8" x G' trench <hains Pour 606 s.f. 4" T.E. cone walk Total $4,729.00 The above price includes state tax. grades to be within .1'. No gravel or sand base. No staking or surveying. No traffic control O~ barricades. No backfilling or excavation included. This proposal may be withdrawn by us it not accepted within 30 days. ~!It:~ MRL/ch ~ i:q:~-::~.;...._.. OR~26/i8- FRT 15:15 FAX 6127532780 . NORTH COlmTRY CONCRETE ~001 PROJECT CITY OF AN Country Concrete, Inc. (NCCI) PROPOSAL zurite Street N.W. , MN. 55303 DATE PROPOSAL # 8 PH 753-2780 FAX ' , 6n.3/98 1167 .- --. .. , SCHEDULED LET DATE SIGN-OFF NAME AND ADDRESS 1998 06126/98 , - , DOVER REPAIR WORK GEORGE PI1MAN NCCI AUTHORIZING AGENT North 16940 A ;lamsey 53-256 # ITEM DESCRIPTION APPROX, UNIT UNIT COST TOTAL AMOUNT ATfN: DAVE f:>. MISe. CITY HALL- WALK AND DRIVEWAY APRON 4" FIBER 2,344.00 2,344,00 WITH PED RAMP MISC. TOWER DRIVE NW AND CROSSTOWN. REMOVE 15 LF 1,630.00 1,630.00 REPLACE 30 LF WITH C.B. ADJUST S' XS 4" SLAB AND 4' X4'4" SLAB 1748 ANDOVER BLVD REMOVE AND REPLACE 20 LF CURB AND GlJITER MIse, 3- 4" W X 5 In. DEEP WITH 4" PVC PIPIl ADAPTOR ON 1 656.00 656.00 END AND CAST IRON GRATES $506.00 LABOR FOR PLACING GRATES $150.00 Total $4,630.00 . BOND AVAILABLE UPON REQUEST WTIH A 1.0"1. CHARGE OVER PROPOSAL COST . NO WINTER CONDITIONS INCLUDED IN QUOTE . SEE NCCI CONTRACT . PROPOSAL HONORED FOR 30 DAYS. · NO SURVEYOR'S LAYOUT . ANY ALTERATIONS OR DEVIATIONS FROM ABOVE SPECIFICATIONS INVOL YlNG EXTRA COSTS WILL BE EXECIJI1ID ONI. Y UPON WRITIEN ORDERS AND WilL BECOME EXTRA CHARGE OVER AND ABOVE THE PROPOSAL, . NO SAND OR AGGREGATE BASE . GRADE +1- .1 LF ACCEPTANCE OF PROPOSAL: The above prices, specifications and conditiOll5 are hereby acceplf:d. We agree to give North Counlly Concrete. Inc. at least """"" (1) II notice . to oommenc' wcdc::. ',IGN AND RETURN IF PROPOSAL IS ACCEPTED SIGNATURE / ~6/?61.1/1 'FRT 15: 12 FAX 61275327/10 NORTH COlmTRY CONCRETE ~001 , J H~" b,'. ~; . 11..,:" .' I ~ ! . ) cf."t" r..'\' "ft' ,- -- . _..a. --- 1;\ _:'I I , ) , '-" / . ~\ PETITION " . June, 19' . In regard to the Preliminary Plat of Langfeld's Oakridge Estates: WHEREAS, the area is zoned R1, and ALL people should be treated equal WHEREAS, the Anoka County Highway Department has recommended that the access to CSAH 20 NOT be part of the plat and an access be to the West. WHEREAS, the safety of the lives in the surrounding neighborhood. WHEREAS, trees are a vital requirement of our environment and health WHEREAS, the drainage to the adjJiiling lots is not suitable. We, the undersigned concerned citizens of Andover are strongly petitioning the City Council of Andover to deny the following variances: 1. A variance to Ordinance No.8, Section 6.02 for Lot 1, Block 1 to the lot width requirement of 300 ft. Not only does it violate the lot width but also the 2.5 acre requirement. If you do it for one you have to do it for All. It's not fair to the citizens and adds to conjestion and safety problems. A variance to Ordinance No. 10, Section 9.03 (G) as the length of the cul-de-sac exceeds the maximum 500' requirement. The reason for this requirement is for fire safety. The 400' request is way beyond reason. If fire trucks can't get back to the lots it is a fire hazzard in our back yards. 2 . '. .1/~:.~2~~;,---. f~,~',.1 rf.:::': 'Il'1,;., .\~'f' ,," insensitive Anoka County The City Planning and Zoning Commission has been very to our concerns and also to the recommendation of the Highway Department. SIGNED: NAME: ADDRESS: 2/CJCj I~/ ~~~ 71u/ / t () Yet ()U //l /J S)- It! U, ~CO /&/sf /JcX.. N~ Jkn4)? QlUtJJ S.~ ~)cJJ cl)/ 17- It! #i/f J!I~ \}\Y'lllol Ant IVW " d.obd-. I Ie/ JLI(/e rV!,v'. ~o&-;:L /~/~a~ 7>td ;bS 6 / &,~r /Jtle IJ/ cJ -- 11J~& ~/~ni/t7 c:2 C? 5> - (Cf4 ~)/..uJ :),'J71 /t.1 sf l'1ut. NtJ -=<''::l7J //,/,1 /1UI_~ /4 (Ir !I..enP/A 2: )/J~ ,yW}~ /~ /(7 I)..u cPlk. sf-;V, w, And /v'V- \\\~S- \J~~\~ ~ NWv~~~ \b~s- \j~&\~ S*-. (\)vLJ,,~\\~~ /(;O3/) S~w~Ntu~ I cr tl cJ f?' ..s <JA L-i4 C-' s T tV c./ A J/ J.P~ /6(J/r ~ 9J1.LJ. ~ 1 b()tJl SWot/low Sf- A-/1dt? vel IU-71Y SvJ4//e:....J 67. /J.-.J~tl- d~ ~5a.t\. LA Aw ~~ cY(;J..l/ -1.5 q t1- ~NLJ ~ :2/Lft; /5Jlf1Ln,nw, 15?g~ ~ )J-AlcJl~ /6{)~.p ~ J!t IJ/;) ~_.. \ I bOZ2.SW~Iw,w. ,f~tW ;5"P$ f~a~~ /J1:?1f~ /513s_!ft-;~Sf '/J.d). ~ JS9;JJ (JD/cv~derr5f N.W. ArrbJo 1!7tf&<f. ~.~ ~ /S-j 6t( ~/C(t4~ /IP1 ~I/e./.", " . , . .' .- ~~\'" ~{,0~\ f}Oda &~ , ):J~ 'P;V-- ~~I!~ un~~ U ~ . .....,. . J~ 90S' U~ \0-1I\~er-- ~-\-. '7; ,{ <%/cJ r /r-/ -..6 tz- 7)0 f ~10e> CfuiVA/ ~ /VW DATE Julv 7.1998 ITEMS GIVEN TO THE CITYCOUNCIL . Zoning Ordinance Review Task Force Minutes - June 9, 1998 . Planning and Zoning Commission Minutes - June 9, 1998 . City Council Minutes - June 16, 1998 . Park and Recreation Commissi( r\\ ~t~ ~ \\.J~ 998 . Housing & Redevelopment AU\ . Economic Development Author . Planning and Zoning Commission Minutes - June 23, 1998 . Letter from MN Dept. of Natural Resources- June 11, 1998 . Ord. No. 228A . Ord. No. 101A . Ord. No. 8FFFFF . Safety Manual . Preliminary PlatlLangfeld's Oakridge Estates . Police Contract . Feasibility Report/Jay Street NW . Schedule of Bills PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. c.~. PAIZ~.i I!E~ Ul"ll"~.s/AN CtfJ" (M"ne.;l '16-01 Minnesota bepartment of Natural Resources OFFICE OF THE COMMISSIONER 500 Lafayette Road St. Paul. Minnesota 55155--1037 " RECEIVED I I June 11, 1998 JUN I 6 1998 Mr. Todd Haas Park Coordinator, City of Andover 1685 Crosstown Blvd. NW Andover, MN 55304 RE: FY 1999 Local Park Grant Program Application Grant amount: $50,000 Kelsey Round Lake Park CITY OF ANDOVER! Dear Mr. Haas: I am pleased to inform you that your application for the Local Park Grant Program has competed successfully for funding. Funding for this program is appropriated by the Legislature upon recommendation of the Legislative Commission on Minnesota Resources, We anticipate being able to offer you a grant for the amount shown above contingent upon the final processing of your application. Final processing of your grant requires submittal of additional information which must be completed in a timely manner. You will be contacted shortly by a staff member from the Local Grants Program regarding the final processing requirements for your application. DO NOT incur any project costs. This notice does not constitute final approval of your project. Any work completed, money spent, or obligations incurred for acquisition or development of your project prior to final approval are ineligible and cannot be paid for with grant funds or used as the local share. The Locai Grants Program staff are lookIng-forward to working with you on this project. If you have any questions, call Wayne Sames at (612) 296-1567. Congratulations. Yours truly, M~ Rodney W. Sando Commissioner DNR Information: 612-296-6157.1-800-766-6000 . TrY: 612-296-5484,1-800-657-3929 . FAX: 612-296--1799 An Equal Opportunity Employer ft Printed on Recycled Paper '-., Conlaining 10% Post-Consumer Waste ., . . . r:' CITY OF ANDOVER EMPLOYEE SAFETY MANUAL April, 1997 i( .. TABLE OF CONTENTS Page PART 1 - GENERAL RULES .....................................................................................1 SECTION 1 - POLICY, RESPONSIBILITY, APPLICATION....................... 1 A. City's Policy on Safety.............................................................. 1 B. General Rules............................................................................ 2 C. Personnel Responsibility--Responsibility of the City................3 D. City Safety Committee.........................,.....................................3 E. Application of Safety Rules.......................................................9 SECTION 2 - PERSONAL PROTECTIVE EQUIPMENT............................I0 A. Head Protection........................................................................ 1 0 B. Eye Protection (ANSI Z87.1 )...................................................1 0 C. Hand Protection........................................................................1 0 D. Foot Protection (ANSI 241.1)..................................................11 E. Body Protection........................................................................11 F. Self Contained Breathing Apparatus (SCBA)..........................11 G. Hearing Protection....................................................................12 SECTION 3 - UPKEEP, FIRST AID, FIRE EXTINGUISHERS................... 12 A. Housekeeping...........................................................................12 B. Office and Clerical Work.........................................................13 C. First-Aid Kits...........................................................................13 D. First Aid Procedures................................................................ 14 E. Fire Extinguishers....................................................................17 SECTION 4 - OCCUPATIONAL INJURY CONTROL................................18 A. Job Safety Analysis for Hazardous Work................................18 B. Job Safety Training..................................................................19 C. Occupational Injury Review by City Safety Committees........20 . :) Page SECTION 5 - EQUIPMENT...........................................................................21 A. General Rules..........................................................................21 B. Transporting.............. .......... ... .... ..................... ....... ........ ........ .22 C. Upkeep....................................................................................23 D. Operation of Motor VehicIes..................................................23 E. Use of Ladders...................... ................................. ..... ............25 F. Welding..................................................................................26 SECTION 6 - MOTOR VEIllCLE COLLISION CONTROL......................28 A. General Policies. ........ ................ ... ....... ............... .... .......... ... ..28 B. Responsibilities........ ................................. .... .... .... ..... .... .... ... .29 ( . Page PART 2 - PUBLIC WORKS.......................................................................................32 SECTION I - STREET DEP ARTMENT.......................................................32 A. Street and Highway Operations...............................................32 B. Equipment Operations........ .............. ............. ................ ..........3 3 C. Excavations, Trenching, and Shoring......................................36 D. Garage............. ................... ............. .............. .......... ...... ...........3 8 E. Chain Saws................ ....... ............ ........ ...................... .......... ...3 9 SECTION 2 - MANHOLES, UNDERGROUND FACILITIES, SANITARY AND STORM SEWERS.................................39 SECTION 3 - WATER TREATMENT...........................................................45 A. Chlorine Gas................. ............... ..................... ................... ....46 B. Hydrofluosilicic acid (Fluoride)..............................................48 ATTACHMENTS A. A Workplace Accident and Injury Reduction (A W AIR) Program B. Personal Protective Equipment Standards C. First Report ofInjury D. Employee Report of Unsafe Conditions E. Near Accident Report ( To promote continued training, education, and communication; provide a safe and healthy work environment; create and enforce City policies relating to all safety issues; and strive for the elimination of accidents and incidents in the workplace. ( INTRODUCTION On August 1, 1973, the Minnesota Legislature adopted the Minnesota Occupational Safety and Health Act. This Legislation established certain rules and regulations designed to insure safe working conditions for all employees. This document is the official Safety Manual for the City of Andover effective April 1, 1997, to insure the safe working conditions for all employees. It is of our utmost desire that these safety rules will help protect and assist you in your daily work. This safety manual was not drafted to inhibit your freedom or to be an infringement upon your rights. Rather, it was adopted for your protection and personal- safety. Working together we can all help to insure a safer working environment for all concerned. When working environments are safe, accidents will be less frequent. This Manual is divided into two parts: Part 1 applies to all employees of the City; Part 11, because of the hazardous nature of the jobs, contains specific regulations for Public Works employees. Specific references are made to the Parks Department employees. The Police and Fire Departments, because of the nature of their jobs, have their own rules and regulations which are often more restrictive than this Manual. The general rules of Part 1 of this Manual still apply to them. However, if there is any conflict, the safest rule shall apply. With this in mind, a thorough understanding and observance of all these rules shall be maintained by all employees. The City of Andover does not claim that every pertinent precaution or procedure is listed in this safety manual. Moreover, it does not claim that abnormal or unusual circumstances may not warrant or require further or additional precautions or procedures. The latest updates from OSHA have been included, specifically the requirements of the employee right-to-know legislation. Summary of the law The employee Right-to-Know Act is intended to assure that employees are aware of dangers associated with hazardous substances, of harmful physical agents that they may be exposed to in their work places. The Act requires employers to evaluate their work places for the presence of hazardous substances, and harmful physical agents and to provide training to employees concerning those substances or agents to which the employee may be exposed. Written information on hazardous substances, or harmful physical agents must be readily accessible to employees or their representatives. Employees have the conditional right to refuse to work under imminent danger conditions. Labeling requirements for containers of hazardous substances and equipment or work areas that generate harmful physical agents are also included in the Act. The words "shall" and "will", as used herein, indicate that the action required is mandatory. The words "may" and "should", as used herein, indicate that the action required is permiSSive. Dan Winkel Safety Director PART 1 - GENERAL RULES SECTION 1- POLICY, RESPONSIBILITY, APPLICATION A. City's Policy on Safety The City of Andover considers accident prevention to be of prime importance. Accident control involves the safety and well-being of our employees and the public, in addition to affecting costs and profits. The City has every desire to provide a safe working environment for its employees. To accomplish this, the City feels there is nothing more important than making certain that the City and its employees: 1. Are provided with all reasonable safeguards to ensure safe working conditions. 2. Are provided with neat, clean, safe, attractive and healthful working conditions. 3. Maintain all equipment, tools and machines in good repair. 4. Study and develop safe work methods and train other employees in these methods. 5. Comply with the federal, state and local laws regarding accident prevention and working conditions. The City recognizes that more than safety is involved because the existence of accident hazards is proof of a wasteful inefficient operation. Accidents lead to complaints, dissatisfaction, interference with work plans, and loss of good will. The success of our Safety and Loss Prevention Program depends on the sincere, constant, and cooperative effort of all employees and their active participation and support. If you see a hazard, report it immediately; the life you save may be your own. Dan Winkel, Safety Director 1 B. General Rules 1. All personnel will thorougWy familiarize themselves with all the precautions set forth in this manual and other safety precautions deemed necessary by the City Administrator and the Safety Director of the City of Andover, and applicable State and Federal laws. 2. All personnel shall adhere to and comply with all rules and regulations regarding personal safety, operation of equipment, and other rules set forth in this manual. 3. All personnel will observe all safety precautions and will immediately report any unsafe conditions to their supervisor. 4. All personnel will immediately report the damaging or the breaking of any tools or equipment to their supervisor. 5. All personnel shall be responsible for the safekeeping and appropriate care of any departmental property under their control. 6. There shall be no smoking in any City building or vehicle. 7. No personnel shall allow any person other than authorized City personnel to operate or use any equipment which has been assigned to them, without written or implied consent by the department supervisor. 8. All non-vehicular equipment that is deemed unsafe shall be removed from service until such equipment has been repaired. 9. All employees will immediately report to their supervisor on proper forms, any accident or injury to themselves. If the severity of the accident does not permit this, the supervisor in charge at the time shall take the responsibility for completing the necessary forms. 10. All employees are strictly prohibited from using, possessing, selling, transferring, or being under the influence of drugs or alcohol while working or performing job duties or while on the City of Andover premises or while operating vehicles, machinery or equipment. No employee shall perform safety-sensitive functions within four hours after using alcohol. "Drugs" are defined as any controlled substance. (City Personnel Policy). 2 11. Bad lifting practices are one of the leading causes of accidents. To help prevent these accidents, the following suggestions shall always be observed: a. Never lift any object with your back. b. No employee shall ever lift anything beyond their capacity. If this situation should arise, the employee should call for assistance. c. When lifting any heavy objects, always observe the following: (1) Take a firm grip. (2) Secure good footing. (3) Bend at the knees to grasp the weight. (4) Keep the back as straight as possible while lifting with arm and leg muscles. (5) Store heavy boxes and materials on shelves at heights between the shoulders and knees. C. Personnel Responsibility--Responsibility of the City In general, the City must be familiar with mandatory OSHA standards and make copies of such standards available to the employees. Inform all employees about OSHA, examine work place conditions to make sure they conform to OSHA standards. Remove or guard against hazards, keep required records of work- related injuries and illness, post annual summaries of such injuries and illnesses, display an OSHA poster outlining employee's rights and responsibilities in a prominent place in the work-place, not discriminate against employees who properly exercise their rights under OSHA. Post OSHA citations of standard violations at or near the work site and remedy violations within the prescribed time. D. City Safety Committee Chaired by the Safety Director, (who is appointed by the City Administrator) this committee consists of a minimum of one (1) representative from each City department to assure that productive discussion is held on problems encountered in all areas of operation. A Safety Coordinator and a Recording Secretary shall be appointed by the committee in January for a one (1) year term, with the term expiring December 31. 3 The Safety Director will be responsible to maintain a safety program that incorporates all the current practices and philosophies adopted by the safety profession. This individual is fully responsible for the staff direction and administration of this program and takes action that is deemed necessary to produce a positive reduction in accidents and their causes. The Safety Coordinator under the direction of the Safety Director will conduct an aggressive safety and loss prevention program, conduct and playa lead role in meetings. The Recording Secretary will take meeting minutes and retain all official records and proceedings of this committee. Membership shall be on a rotating basis with one-half of the membership rotating every one (1) year. Initial terms in the establishment of this committee shall be for a two (2) year period without rotation. Alternate members may be appointed or selected to serve on a temporary basis in place of a regular member unable to attend a meeting or other committee function. An alternate shall assume all of the normal responsibilities of the regular member for the duration of such service. A regular member missing three (3) consecutive meetings or functions without authorization from the Safety Director, will be replaced. Functions shall include, but not limited to, the following: a. Hold regular monthly meetings to review loss experiences by departments, cost analysis figures and evaluate the progress of the City's accident prevention efforts. b. Discuss City policies concerning safety problems at department levels, recommend directives for their elimination when possible, and make recommendations for necessary policy changes to the Safety Director for presentation to the City Administrator as appropriate. c. Recommend policies for upgrading this program to insure directives are current and coincidental with current needs. d. Make inspection and assist in maintaining compliance with Minnesota Occupational Health and Safety Standards. e. Endeavor to promote good employee safety attitudes and act as a liaison to individual employees and departments with respect to safety matters and enforcement. f. Formulate and execute safety standards, procedures, work rules, and other actions for departments and divisions as deemed necessary. 4 l' In order to have a workable safety program for the City, top management throughout all the departments must cooperate with the City Safety Committee in order to provide the safest work place possible. The organization of the Safety Committee facilitates the maximum exchange of ideas between personnel and enhances the refinement of policies covering hazards, problem areas, and loss prevention promotion. 1. Responsibilities of the Safety Director, Safety Coordinator and Safety Committee: a. To provide personal leadership and direction to the loss control program. b. Interpret City policies pertaining to safety and actively support them as an example to those responsible to give safety equal emphasis and weight with operation matters, cost control, and quality of service delivered. c. Serve as an advisor to the department supervisors at safety meetings. d. Review and approve all accident and incident reports and take required action where indicated to prevent recurrence. e. Assure that employees and supervisors receive training in the principles of hazard recognition and control. f. Establish and maintain a comprehensive accident analysis system in a fashion that will permit retrieval of meaningful data to determine trends or patterns. g. Evaluate preventative maintenance programs so that equipment is properly maintained and hazards are corrected prior to use. h. Investigate all accidents whether there has been a loss of time or transference of duty. 1. Make periodic inspections of the buildings, facilities and work sites throughout the year in accordance with OSHA standards. J. Institute new safety programs when the situation warrants and to insure that existing programs are carried out. k. Insure that records of occupational injuries and vehicular accidents are currently maintained covering all departments in the City. A 5 ~ loss of injuries and illnesses shall be maintained on OSHA form 100 - Recordkeeping Requirements. 2. Responsibilities of the Supervisor a. The maintenance of a safe working area that has a low incidence of serious accidents must be a key goal for all first line supervisors, consequently, the primary responsibility for the successful implementation of the City's successful safety program depends on the work of the first line supervisor. The following is a list of the first line supervisor's safety obligations: (1) The supervisor should be familiar with the City Safety Manual and policies, and their responsibility with regard to these policies. (2) Instruct all employees in the proper and safe use of equipment. (3) Insure that all employees are wearing the proper work clothes and safety equipment. The supervisor shall not assign work to any employee who is not properly equipped with the prescribed safety gear. (4) The first line supervisor is responsible for informing the employees of safety rules and the enforcement of these rules. (5) The first line supervisor must continually inspect and supervise their employees at work. Where unsafe practices are occurring, the supervisor must offer prompt corrective action and monitor performances. Whenever an unsafe act or practice is noted and nothing is done about it, the supervisor is sponsoring an accident. (6) The supervisor should promptly investigate and report all accidents and see to it that the appropriate follow-up takes place. (7) The supervisor should ensure that all accidents are treated in the proper manner. (8) The supervisor should ensure that the worker knows the job, is capable of rendering the service or performing the 6 .. activity in a saJe manner, and is not impaired in any way while performing their job. (9) The supervisor should work in close cooperation with the City Safety Director to assure that they are aware of the techniques to limit and control losses in their area. (l0) The supervisor should keep abreast of current safety developments in the area that they are responsible for to insure the safety of the employees. (11) The supervisor should sponsor and support programs to prevent losses and reduce accidents in their area of responsibility . (12) The supervisor should check to ensure that the Personnel Division has given all new employees a copy of the safety manual on their fIrst day of employment. 3. Responsibility of all Employees: a. Perform work in a safe manner. b. Be responsible for carrying out the regulations of this manual. It is imperative that all safety procedures be carried out to insure the safety of all employees. In order to accomplish this, all employees will familiarize themselves with the contents of this manual. c. Use all safety equipment issued to them by the department. Any protective clothing issued by the department, such as highway vests, coveralls, hard hats, etc., must be worn when required. d. Encouraged to detect and must report to their supervisors any conditions that may be hazardous, any practices in their work area that present the possibility of loss, and to be constantly alert to safety hazards. If a hazard is noted, the employee will immediately notify his/her supervisor. e. Assist co-employees in the performance of their job safely. f. Report any unsafe condition to the Safety Director and Safety Committee. 4. Reporting of Accidents 7 . a. All employees will immediately report to their supervisor, who will complete on proper forms, any accident or injury to themselves. Proper forms will be provided at the department office. b. Any employee who has an accident with any vehicle or equipment issued to them by the department will immediately file a report with their supervisor. This report will be submitted regardless of what property was damaged, who was injured or where or how this occurred. c. If a personal injury accident involving a motor vehicle happens, regardless of the place of occurrence, the Police/Sheriff Department must be notified. d. Any accident, resulting in personal injury to any employee while they are on duty or while they are on City property, ~ be reported on a First Report ofIniury form. This form must be filed in the office of the City Clerk within 24 hours of the accident. (l) Vehicle Accident Reporting When a City employee is involved in a vehicular accident while operating a City-owned vehicle, the employee shall call the Police or Sheriff to the scene for investigation and report. The supervisor of the employee shall also investigate the collision or accident within 48 hours of the accident. Investigation in this context does not mean drawing any conclusions, making any statements or otherwise involving one's self in the police investigation. The supervisor shall confine their facts and findings to names, vehicle number, and similar information. Statements as to liability are strictly forbidden. (2) IncidentlNear Miss Report Close calls or near accident information is frequently as valuable as accident reports in flagging hazardous procedures or conditions. Supervisors shall encourage employees to report details on incidents which nearly produced an accident. Information gained from such reports will then be disseminated to all who can benefit 8 '. . from the lesson. Details ofthis report shall be submitted in writing to the Safety Committee. E. AllPlication of Safety Rules 1. Enforcement a. Every employee is responsible for safety (not only to their own well being, but to those around them). In view of this, all employees need to be safety minded. In order to do this, all employees shall have a thorough understanding of the contents of this manual. Safety is basically good common sense. b. Every regular city employee will be given a copy of this safety manual. A copy of the safety manual will be available at the department office for all temporary employees to review. 2. Procedures for Complaints a. Under no circumstances shall any complaint be brought to the Safety Director until the following steps have been taken: (1) The complaint must be brought to the attention of the supervIsor. (2) If action has not been taken by the supervisor, the department head shall be notified. (3) If no action has been taken by the department head, the complaint shall be brought to the attention of the Safety Director. 3. Disciplinary Measures a. First Offense: Verbal, written reprimand, suspension or depending on severity of the violation, termination (this will include instruction on the error and the method to correct) depending upon the supervisor's discretion. b. Second Offense: Second letter of reprimand or suspension depending upon the severity of the incident. c. Third Offense: Suspension or dismissal depending upon the severity of the incident. 9 k ,\ All discipline will conform to the grievance procedures of the existing labor contracts and City Personnel Policy. SECTION 2 - PERSONAL PROTECTIVE EQUIPMENT A. Head Protection 1. Hard hats will be worn by all employees in any area where there is a danger of falling objects or any other hazard which could cause a head injury. 2. All employees operating or driving equipment without a solid top will wear a hard hat at all times. 3. All regulations regarding head protection apply not only to employees but to any individual who may be observing work where hard hats are required. 4. All hard hats must meet ANSI standards. (Z89.1) B. Eye Protection (ANSI Z87 1) 1. Protective eye and face equipment will be worn on all types of work where there is a reasonable probability of injury from flying objects, sparks, acids or other chemicals, grinders, welding equipment, etc. 2. If the hazard warrants, safety goggles and safety glasses will not substitute for face shields, helmets, or other complete face and head protection. 3. All face and eye protection shall be placed near any equipment which warrants their use. They will be placed in such a way that the operator can reach them quickly and easily. 4. Always wear the maximum in eye protection. This will help to insure that the eyes will be fully protected at all times. 5. City will provide safety glasses to all employees based on the current city safety eye glass program. C. Hand Protection 1. Every precaution must be taken in order to insure that the hands will be completely protected. Suitable gloves must be used when handling any type of sharp objects, hot materials, acids, or where there is any danger of hand injury. 10 D. Foot Protection (ANSI 241.1) I. Every employee is to wear shoes suitable for their working conditions. 2. Safety-toed shoes will be worn by all employees working around the movement of heavy equipment and materials. Moreover, safety-toed shoes shall be worn around any job site where there is a potential foot hazard. E. Body Protection 1. All employees must wear clothing suitable to their particular working condition. It is suggested that all employees wear clothing that will protect them from such accidents as sunburn, cuts, scratches, etc. Also, it is recommended that all employees working around moving machinery use extreme caution when wearing any type of jewelry such as neck chains, key chains, watch chains, or any other type of jewelry that could get caught in this moving equipment. 2. All personnel DlllS1 wear clothing that has been issued to them by their particular department which is appropriate for the season of the year and the jobs to be performed. F. Self Contained Breathing Apparatus (SCBA) 1. When any employee must enter a confined area where a dangerous amount of gas may be present, they must wear an approved self contained breathing apparatus. All self contained breathing apparatus will be checked periodically in insure that they are in proper working condition. All self contained breathing apparatus shall meet ANSI standards. 2. SCBA shall be worn if the breathing air is harmfully contaminated with dusts, fumes, mists, gases, smokes, sprays, vapors, etc. This regulation especially applies to confined areas. 3. Never trust your senses to determine if the air in a confined space is safe. You cannot see or smell many toxic gases and vapors, nor can you determine the level of oxygen present. 4. A standby person should be assigned to remain on the outside of the confined space and be in constant contact, visual or speech, with the workers inside. The standby person shall not have any other duties but to serve as a standby and shall know who should be notified in case of an emergency. Standby personnel shall not enter a confined space until help 11 arrives, and then only with proper protective equipment, life lines and respirators. G. Hearin~ Protection 1. Protectors shall be worn in areas where the noise exposure exceeds recommended sound levels. 2. Protectors shall be worn when using air hammer, paving breaker, paving saw, chain saw operation and wherever else noise exceeds noise standard limits. SECTION 3 - UPKEEP, FIRST AID, FIRE EXTINGUISHERS A. Housekeeping 1. Good housekeeping is the responsibility of every employee. Moreover, good housekeeping will help to eliminate many potential accidents. In view of this, all departmental premises shall be clean and orderly. Locker rooms, rest rooms, and lunch rooms are provided for your personal comfort. It is to your advantage to help maintain a clean and sanitary atmosphere in these areas. 2. All hallways, aisles, stairs, etc., shall be kept clear of all foreign objects. Equipment and materials shall not be left or stored in these areas. 3. No materials shall ever be stored in such a way as to block clear access to fire exits. 4. All equipment, tools, and other materials shall always be stored neatly and out of the way of work and traffic. 5. Floors will be kept in a clean and dry condition to insure solid footing. 6. Grease oil, and other debris shall not be allowed to accumulate on the floor. Moreover, if any grease, oil, or flammable liquids are spilled on the floor, an approved absorbent shall be applied immediately 7. Oily rags shall not be allowed to accumulate around any departmental premise. These rags must be disposed of in covered metal containers. Garbage and rubbish shall not be allowed to accumulate. They shall also be disposed of in the proper containers. 8. When not in use, flammable liquids shall not be allowed to stand in open air containers. Flammable liquids shall be stored in approved safety 12 '- containers. Flammable liquids shall not be stored in any quantity exceeding the fire code and building code. 9. Flammable liquids shall never be stored near any welding operations, motor vehicles, spark-producing work, or anywhere else the Fire Chief or Fire Marshall has so designated. 10. Materials shall never be stacked closer than 24 inches from any sprinkler head. B. Office and Clerical Work 1. Employees shall maintain good housekeeping at all times. This includes keeping the floors, aisles, stairs, etc., clear of misplaced equipment, slippery substances, and general residue. 2. Employees will report immediately any of the equipment which has a frayed or cracked electrical cord. 3. All office equipment shall be used and maintained according to the manufacturer's recommendations. 4. If the hazard warrants, all exposed moving parts of power driven office machines shall be covered with suitable guards. 5. Never handle a fan in such a way that the fingers may be struck by the blade. Always unplug the fan before trying to move it. 6. Razor blades, broken glass, sharp objects, etc. shall not be thrown in the wastebaskets unless properly protected. 7. Unbridged telephone lines, extension cords, etc. shall not be placed across walkways. Bridging will help to prevent anyone from tripping or falling. 8. When not in direct use, all filing cabinet drawers and desk drawers shall be kept closed. 9. Filing cabinets shall be kept secure so that when the top drawer is opened, there is no danger of overbalancing. 10. Employees should not run down hallways or stairways. C. First-Aid Kits 13 1. All first-aid kits shall be inspected monthly to insure that expended items are replaced. Supervisors shall designate those employees to perform said inspections. 2. All first-aid kits will contain a fIrst-aid guide which has been approved by the Safety Committee. 3. First-aid kits will be placed at various locations in city offices, garages, some vehicles, etc. as determined by the Safety Director. 4. Employees shall know both the location and contents of first-aid kits. They should be familiar with the proper use of first-aid supplies. 5. Emergency telephone number 911 shall be placed on the outside of all first-aid kits. Training programs for all City Employees will be conducted periodically in regard to the first aid procedures. D. First Aid Procedures Prior to moving the victim, a determination of head or spine injury should be made in order to establish if a jaw lift or head lift should be implemented. 1. Traumatic Shock Traumatic Shock is a depressed condition of many of the body functions due to failure of enough blood to circulate through the body following serious injury. Traumatic shock is associated with injury to body tissue from burns, wounds, or fractures. If a person develops shock and remains in it, death may result even though the injury causing the shock would not be fatal otherwise. Therefore, proper first aid to help prevent shock is essential when caring for any seriously injured person. a. Signs and Symptoms of Shock (1) The most important signs are the victim's weakness, coupled with a skin that is pale and moist and cooler than it should be. The patient may vomit or complain of nausea. Give first-aid for shock to all seriously injured people. b. First Aid for Shock (1) The patient should be kept warm and comfortable, but not hot. In many cases, the only first aid measure necessary 14 and possible is to wrap the patient with a blanket both underneath, as well as on top, to prevent loss of body heat. (2) Keep the patient's body horizontal, or if possible, position him/her so that their feet are 12-18 inches higher than his head. An exception to this position is the case of a patient who obviously has an injury to the chest, and who has difficulty breathing. This patient should be kept horizontal with head slightly raised to make breathing easier. Other cases requiring similar consideration are those involving heart attack, where breathing may be difficult, and with nosebleed, to avoid strangulation. (3) If there is head injury or a possible fracture of the skull, keep patient level and do not elevate hislher feet. 2. Cardio Pulmonary Resuscitation (CPR) a. If an accident victim does not exhibit pulse at the carotid artery in the neck, begin CPR at once. This must be undertaken concurrently with mouth-to-mouth. Loosen restrictive garments. b. The heal of the hand only (keeping fingers raised off the chest wall) is applied to the lower one-half of the breastbone, and pressure applied to depress the breastbone one and one-half to two inches. Compression and release is continued at one-second intervals (faster for children). By compression of the heart in this manner, circulation is maintained until the victim can be placed in the hospital for further care. c. If conditions require administration by one person, this is accomplished by alternating the application of fifteen chest compressions with two breaths, and continuing that sequence. 3. Wounds in Which Bleeding is Severe a. Most external bleeding can be controlled by applying pressure directly over the wound. Use a clean cloth or a part of the clothing in real emergencies. However, application of the bare hand may be necessary for quick action in stemming a major blood loss until effective cloth material can be brought to use. After the bleeding has been controlled, apply additional layers of cloth to form a good sized covering. Ifblood saturates the dressing, do not remove dressing, but add additional layers of cloth, and perhaps tighten the bandage directly over the wound. 15 b. Thoroughly wash your hands and remove blood from your clothing as soon as possible. 4. How to Avoid Frostbite a. Stay out of high winds, they markedly increase the loss of heat. b. Stay dry, as moisture also increases heat loss. c. Dress properly, several different l'tVers are better than one bulky heavy article: light socks under heavier socks; mittens instead of gloves; loose boots. d. Keep extra apparel in the car. e. Avoid getting gasoline on your hands. f. Don't try outdoor repairs on your car or equipment without gloves or mittens. g. Do not drink alcoholic beverages. The wann feeling is deceptive, because the alcohol dilated blood vessels near the surface will lose heat more quickly. How to tell if it's Frostbite-- There will not be any question in your mind; the part that has become frostbitten will have gone from being very painful to being absolutely numb, whether it is your hands, feet, ears, or nose. (The order in which parts of the body are most apt to be frostbitten.) When you look at the frostbitten part, it will be pale, cold to touch, and may feel like a chunk of marble or a stock of wood. 5. What to do About Frostbite a. Seek help immediately. If you are far from help or in temporary shelter, don't try to thaw the part immediately. If it thaws and then becomes refrozen, it will cause more severe injury than if you don't thaw at all. b. Don't rub the affected part to restore circulation, and especially do not rub it with snow. c. Protect the frozen part. If it is a foot, don't walk on it. This, too, will increase the extent of injury. 16 d. When you are in a permanent shelter, thaw the frozen part in water that is between 1000 to 104 of. e. Do not put the injured part in cold water and add warmer water gradually. Do not put the affected part in a warm oven or too close to a heat source. f. It will take about 20-45 minutes to thaw out a frozen part in water that is body temperature. There may be some pain as the part gets warm. g. In severe frostbite, blisters may form very quickly. Do not try to break them. h. Do not put bandages, salves, ointments--anything--on the frostbitten part. If fingers and toes are involved, you may keep them separated by wedges of cotton. 1. Seek medical help as quickly as possible. If it is necessary to travel to a medical facility, be sure the injured part is protected by towels or blankets to prevent refreezing. J. It may take several days or even weeks before even your physician can assess the damage done by the frostbite. Remember that "an ounce of prevention is worth a pound of cure". E. Fire Extinguishers 1. All city offices, shops, warehouses, and similar buildings will be equipped with the proper fire extinguishers as determined by the Fire Chief or Fire Marshal. 2. Every employee shall become familiar with the fire extinguishers in his/her working area. Every employee shall be instructed by Fire Department employees on it's proper use and operation. 3. Portable extinguishers shall be maintained in a fully charged and operable condition, and kept in their designated places at all times when they are not being used. 4. Extinguishers shall be conspicuously located where they will be readily accessible and immediately available in the event of fire. They shall be located along normal paths of travel as determined by the Fire Chief or Fire Marshal. 17 5. Extinguishers shall not be obstructed or obscured from view. Employees shall avoid storing equipment or materials in such a manner as to obstruct access to a fire extinguisher. 6. Fire extinguishers shall be visually inspected periodically by a service company. They shall be recharged or replenished immediately after use. 7. If it is necessary to remove a fire extinguisher for recharging, replenishing, inspection, or for any other reason, replacement units shall be provided by the Fire Department. 8. To insure operability, all fire extinguishers shall be serviced annually or according to the instructions of the manufacturer. 9. By law, all vehicles transporting explosive materials must be equipped with fire extinguishers. All other vehicles required to carry fire extinguishers will be determined by the Safety Director. 10. All drivers will be responsible for keeping the fire extinguisher in their vehicle at the recommended level. 11. There are three different types of extinguishers to use on different types of fires. The correct extinguishers must be used. a. Class "A" - ordinary combustibles (wood or cloth). b. Class "B" - flammable liquids. c. Class "C" - electrical equipment. SECTION 4 - OCCUPATIONAL INJURY CONTROL The effectiveness of occupational injury control is directly related to the quality of supervision existing, a thorough understanding of the hazardous jobs to be accomplished, and daily operations that consistently follow practices specified in published work rules. A. Job Safety Analysis for Hazardous Work To eliminate accidents in high hazard areas, it is mandatory that each supervisor thoroughly check with workers on the hazards that exist and insure that they understand the methods of doing each job safely when such hazards cannot be eliminated. Relying on memory alone during the instruction of an employee is assurance that some important items may be overlooked. It is therefore essential that the 18 supervisor use published and approved work rules which define each hazardous task the employees are responsible for and define the correct work procedures for its safe accomplishment. This enables the supervisor to attain a consistent quality of instruction that develops employee confidence. By providing the employee with a copy of the work rules after instruction, the employee has a ready reference for review any time. Procedures for job safety analysis are as follows: 1. The job is broken down into basic steps. These steps describe what is to be done in sequence. Omit details which have no bearing on the objective. 2. After the steps are listed, each step is analyzed for hazards that could cause an accident. The purpose is to identify as many hazards as possible, whether produced by the environment or connected with the mechanics of the job procedure, so that each step of the entire job can be done safely and efficiently. 3. When the hazards and potential accidents associated with each step are identified and their causes understood, ways of eliminating them shall be developed. These are four ways in which this can be handled: a. Eliminate the process or operations or provide a substitute action which can be done without the hazard, or b. Isolate the process or operations so as to eliminate or minimize the hazard, or c. Provide guards or automatic devices to eliminate or minimize the hazard, or d. Provide personal protective equipment and enforce its use to eliminate the possibility of injury. 4. Using the information gathered from the first three steps, division work rules shall be written, disseminated among all employees, and maintained on file for periodic review. This becomes a document to assist the supervisor in instructing his or her employees in the safe method of performing their jobs and what protective equipment will be required. It also provides each employee with a source of information for occasional review. B. Job Safety Training No Supervisor shall assume that a newly-hired, newly-assigned, or reassigned employee thorougWy knows all the safe job procedures. Employees shall be 19 trained. The four-point method of job instruction has been found best for all hazardous operations: Preparation, Presentation, Performance, and Follow-up. 1. Preparation a. Define the job and find out what the employee already knows about safety job procedures. b. Get the employee interested in learning the job. c. Place the employee in the correct position according to abilities and training. 2. Presentation a. Tell, show, and illustrate one important step at a time. b. Stress each key point. c. Instruct clearly, completely, and patiently, but cover no more than the employee can master each time. 3. Performance a. Let the employee do the job; coach as necessary. b. Have the employee explain each key point as the job is repeated. c. Make sure there is good understanding. d. Continue until you know the employee knows. 4. Follow-up a. Put the employee on the job alone. b. Designate where and how to get help. c. Check frequently and encourage questions. d. Taper off extra coaching and close follow-up. C. Occupational IniUl:Y Review by City Safety Committees 20 Any occupational injury which results in a disability causing loss of work of one day or more, or a serious first aid case which necessitates extended light duty for the employee, or any near accident deemed serious by the Safety Director, the supervisor, the department or division head, shall be reviewed by the City Safety Committee. The Committee will objectively review occupational injuries for the sole purpose of defining the exact cause, ruling whether it was preventable or non preventable, and recommending the necessary corrective actions that will prevent its recurrence. Functions of the Committee shall be as follows: 1. Convene as soon as possible after the accident to consider all evidence and reports. 2. Interview the involved employee ID1d his or her immediate supervisor to obtain all available facts on the case. 3. Verify equipment failure or malfunction (if this is claimed or determined to be a cause) through the use of maintenance work orders of laboratory analysis reports, if warranted. 4. Determine if the employee had been briefed on, and was complying with, all published work rules and operating instructions. 5. Determine the exact cause of the accident (Le., ignorance of work procedures, poor supervision, unsafe equipment, lack of equipment, or other causes). 6. Review the injured person's past work record. 7. Determine if the accident was preventable or nonpreventable. 8. Report in writing to the supervisor, department or division head on what the Committee finds to be the cause factors and make recommendations for actions to be taken that will reduce the likelihood of a recurrence. SECTION 5 - EQUIPMENT A. General Rules 1. All equipment shall be maintained according to manufacturers' specifications. This includes the replacing of parts such as sheer pins, bolts, etc. which because of metal fatigue have been worn down. All equipment will be kept in good operating condition. 21 2. If any equipment is defective in such a way as to inhibit the safety of the operator or others nearby, such equipment shall not be used. 3. All equipment that is deemed unsafe shall be removed from service until such equipment has been repaired. 4. All employees will immediately report to their supervisor the discovery of , any damaged equipment. 5. All equipment shall be properly inspected according to departmental specifications. 6. Before using any piece of equipment, employees shall make a visual inspection to determine its condition. 7. No tool shall be used which has been taped to repair a split, crack, or splinter in the handle. 8. No employee shall throw tools or materials off of any type of elevated structure. This includes the throwing of equipment down in excavations, manholes, etc. Tools must be handed, not thrown, to other workers. If the height warrants it, tools shall be sent up and down by hand lines in safe containers, or ties with proper knots. 9. No employee shall carry pointed tools or open edged tools in their belt or pocket unless fully covered and protected. 10. Repairs shall not be attempted on any type of moving machinery. 11. Misuse of equipment is prohibited. All equipment shall be used for the purpose for which it was intended. B. Transporting 1. No potential hazardous object shall be transported on the seat, under the seat, floor boards, dash, or anywhere in the cab unless there is a tool kit provided for that purpose or it is properly secured. 2. When transporting any kind of construction equipment such as tractors, mowers, etc. on a flatbed trailer, the driver must make sure that such equipment is securely tied down with load binders or other adequate means. 3. Special care must be exercised in loading any equipment to insure that such equipment will not shift or fall during time of transporting. 22 4. All tools with sharp or pointed edges shall be stored in a safe and proper manner in the containers provided. C. Upkeep 1. All equipment must be maintained in such a way as to insure proper working condition at all times. 2. All cutting tools must be kept sharp to prevent slips or rebounds which can cause wounds. The cutting blade shall be securely fastened to the handle. 3. All tools shall be returned to their proper storage areas after each use. While being stored, all cutting tools will have adequate guards. Knives, etc. shall be kept in sheath or scabbard, holders or hangers. D. Operation of Motor Vehicles 1. All city vehicles shall be driven in accordance with the motor vehicle laws of the State of Minnesota. Fire and police vehicles responding to an emergency would be the only exception to this rule. They also should be driven according to departmental procedures. 2. All employees and their passengers nnm wear seat belts at all times in any departmental vehicle so equipped, according to the State Statute of the State of Minnesota. 3. While any vehicle is being refueled, all ignition systems shall be shut off and the no smoking signs will be observed. 4. Transmitters in any vehicle will not be used while the gasoline tank is being filled. 5. No employee shall jump off any vehicle in motion. 6. No employee shall ride on the running board, fender, hood, tailgate, etc. of any vehicle. 7. No employee shall back any vehicle into any area which has not first been carefully inspected for obstacles. 8. No employee shall drive any vehicle unless it has first been checked daily for safe operation. This includes walking completely around the vehicle checking for correct operation of lights, brakes, horn, tires, turn signals, 23 etc. If the vehicle is deemed unsafe, it shall not be driven until all systems are operating properly. 9. Headphones--no employee while operating a city vehicle shall wear headphones or earphones, for the purpose of receiving or listening to broadcasts or reproductions from radios, tape decks or other sound producing or transmitting devices. This shall not prohibit the use, however, of hearing aid devices by persons in need thereof. 10. No employee shall drive any vehicle in which any type ofload has blocked clear vision to the back or sides unless equipped with mirrors which give sufficient vision. 11. A red flag shall be attached to any material which protrudes four feet or more to the rear of any vehicle. In night time operations, a red light must be used. 12. All loads on any vehicle must be properly distributed to prevent shifting. 13. When there is a danger of any equipment being damaged because of shifting, such equipment shall be secured properly. When necessary, such equipment will also be padded. 14. Back up warning bells and alarms on trucks shall be in proper working condition at all times. 15. Any slow moving vehicle being driven on public streets shall have safety flashers operating when the vehicle is so equipped. 16. All vehicles designed to travel at speeds of25 miles per hour or less must be equipped with a Slow Moving Vehicle emblem as required by law. 17. All vehicle exhaust systems will be thoroughly checked. 18. Running boards and steps on any vehicle should be covered with a non- slip material. 19. Where applicable, lights, windows, running boards and steps shall be cleaned frequently during ice and snow operations. 20. All vehicles must use extreme caution when crossing any railroad crossmg. 24 . 21. Any vehicle used in transporting explosive substances, chlorine, or flammable liquids shall be properly marked and come to a complete stop before proceeding across any railroad crossing. 22. All employees exposed to vehicular traffic shall be issued and required to wear high-visual orange safety vests or other clothing when exposed to this hazard. 23. When operating heavy equipment around work crew, both a visual and an audible command shall be received by the operator before he or she moves the piece of equipment. 24. Parking of Motor Vehicles. a. All vehicles shall be parked in a safe manner. If parked on a slope, the wheels shall be turned toward the curb. The proper parking gear shall be used. If the hazard warrants, blocks will be placed under the wheels as an additional precaution. b. When it is necessary to park in the traffic lane of any public roadway, appropriate signs, cones, four-way flashers, etc. shall be used. c. No vehicle shall park over the crest of a hill or on a curve where vision is impaired. However, if the emergency is such that this is not possible, flagperson and warning signs must be placed far enough ahead to prevent any accidents. E. lJ se of Ladders Ladder work in itself is a hazardous situation. Most accidents occur because the ladder has not been secured in the proper position. Therefore, to establish the safest method for placing a ladder these general rules shall be followed: 1. Divide the height of the ladder by five and add two feet, thereby establishing the distance between the butt of the ladder and the object against which the ladder is to be placed. 2. No employee shall climb any ladder which has not been visually checked for loose rungs, cracks, etc. No employee shall climb any ladder that is not securely braced. 3. Ladders are not to be used on slippery surfaces, unless adequate safety precautions have been taken. Some of these precautions include: 25 . a. Bracing the ladder against a fixed object. b. A second employee holding the ladder should secure solid footing. c. A safety line should be secured from the bottom of the ladder to the building or to the object which is to be climbed. This will keep the ladder from kicking out. 4. Ladders which have broken or split rungs and side rails are not to be used. Employees shall immediately report any damaged ladders to their supervIsor. 5. Barricades shall be placed around any ladder where there is a danger of falling tools, paint, materials, etc. 6. Two employees shall never be allowed to work on the same ladder at the same time, unless the ladder was built for a two-person operation. 7. Unless it is absolutely necessary, no ladder shall ever be placed in front of a door opening. However, if this cannot be avoided, the door shall be locked and adequate warning signs placed on both sides of the door. 8. Never stand on the top rung or step of a ladder to do any type of work. Employees shall use a ladder that is long enough to reach the working area. 9. Ladders shall never be placed on top of boxes, etc. to gain additional height. Ladders shall always be placed on a solid footing. 10. Before using a stepladder, employees must make sure that the cross bracing which holds the ladder open is down and securely locked. II. When raising or lowering an extension ladder, always place the hands on the side rails, not the rungs. 12. Ladders shall not be used as runways, scaffolds, etc. F. Welding 1. When welding, all required safety equipment must be worn. 2. Before welding operations begin, employees must do the following: a. Check for weak spots in the lines. 26 b. Inspect cylinder valves and hoses for leaks. c. Check the immediate area for flammable materials. 3. The combination of oil or grease and oxygen is extremely flammable. Therefore, oxygen cylinders shall not be handled with greasy or oily gloves, and oxygen line fittings shall never be oiled. 4. A jet of oxygen must never be pennitted to strike an oily surface, greasy clothes, or enter a fuel oil or other storage tame 5. Cylinders shall be kept far enough away from actual welding or cutting operation so that sparks, hot slag, or flame will not reach them, or fire- resistant shields must be used. 6. All empty cylinders must be securely closed and labeled "Empty". 7. Cylinder valves must be closed during the following circumstances: a. When cylinders are empty. b. While cylinders are being moved. c. When cylinders are not in direct use. 8. Cylinders shall be kept away from any metal or conductive surface which might be used as a grounding device for electrical current. 9. If cylinders are found to have leaky valves or fittings which cannot be' stopped by closing the valve, the cylinders shall be taken outdoors away from sources of ignition. 10. A hammer or wrench shall not be used to open cylinder valves. Ifvalves cannot be opened by hand, the employee must notify his/her supervisor. 11. When it becomes necessary to transport pressurized vessels (chlorine, oxygen, acetylene tanks, etc.) they shall always be transported in an upright position. Suitable hand trucks shall be provided for that purpose. When pressurized vessels are transported on a vehicle, they shall be anchored in an upright position to prevent damage to the pressurized vessel by falling. 12. Metal and other material which have been heated by welding or similar operations shall be allowed to cool in a nonflammable area. 27 13. All pressurized vessels must be in an upright position when in use or in storage. 14. Screen for Welders--whenever arc or wirefeed welders are in use, protective screen will be in place. 15. Electrical Welding a. Grounding of welding frames shall be inspected to determine their soundness. b. Before welding begins, employees must check electrode cables to insure that they are free from cracks and worn areas. c. Electrode holders are to be stored in an area where they cannot contact persons, conducting objects, or compressed gas containers. SECTION 6 - MOTOR VEHICLE COLLISION CONTROL The operation of vehicles is indispensable in conducting City business, and how each vehicle is handled directly affects the production of each respective City department and division. Vehicular collisions are potentially the most costly loss we can incur when the summation of property damage, bodily injury, fatalities, and liability suits is considered. We are insured, but we pay the premiums. Unless perfect driving is the rule, the cost of insurance can mount to proportions that will adversely affect every division in efforts to accomplish its mission and maintain good public relations. A. General Policies Selection of employees who will be required to drive full or part-time shall be done with care. The lives of people and the professionalism of City employees are under public evaluation every time a City vehicle is operated, and it is of paramount importance that only employees who have a healthy attitude toward their driving responsibilities be assigned to driving tasks. Drivers of City vehicles shall be considered qualified when capable of meeting the following criteria: I. Possess a valid driver's license of the proper class. 2. Capable of passing eye tests which determine visual acuity (near or far), vertical and lateral balance, fusion, depth perception, field of vision and color recognition. 28 3. Capable of passing a City physical examination when a question of fitness to drive arises because of prolonged or serious illness. 4. Capable of passing written tests on driving regulations whenever required. 5. Capable of successfully passing a driver check ride administered by his or her supervisor. 6. Capable of demonstrating familiarity with the type of vehicles assigned. 7. Capable of passing a review of their driving record each year. Employees driving City vehicles shall be required to attend Defensive Driving Courses and periodic refresher courses when administered by the Police/Sheriff Department. 1. Assignments for classes shall be made by the employee's division supervisor to maintain satisfactory work schedules. 2. Frequency of employee attendance of Defensive Driving Courses shall be determined by the supervisor when a review of records indicates a need for training. 3. New employees required to drive City vehicles may be required to complete a Defensive Driving Course satisfactorily before starting their driving assignment. 4. Any driver involved in a preventable collision or demonstrating questionable driving capabilities may be required to be retrained in a Defensive Driving Course. B. Responsibilities Employees having a need for the use of City vehicles shall: 1. Assume full responsibility for their driving record while on duty. 2. Review the City Safety Committee decisions on accidents and take all steps necessary to prevent a recurrence. 3. Establish policies on disciplinary actions that will be taken against employees who show a repeated disregard for good driving practices, and insure it is applied consistently. 29 4. Insist that all assigned vehicles are maintained adequately for safe operation. 5. Establish periodic inspection of assigned vehicles for safety discrepancies, malfunctions, signs of abuse, unreported damage and cleanliness. Have repairs made as soon as possible. 6. Establish a City driving training program to promote defensive driving. 7. Review each preventable vehicle collision and unsafe driving report with their supervisor to emphasize management's intolerance of irresponsibility behind the wheel. 8. Establish an aggressive campaign to enforce the wearing of seat belts. Supervisors, having direct authority over employees, shall: 1. Insure that employees do not drive any City vehicle unless they have a valid drivers' license and are familiar with State and City driving rules and regulations. 2. Insure that only authorized personnel be allowed to operate City vehicles, special purpose vehicles and trucks. a. An employee shall not be certified as authorized to operate a special purpose vehicle until he or she has satisfactorily demonstrated their complete familiarity with its functions. The employee shall thorougWy understand the vehicle operating instructions, vehicle limitations, emergency procedures and be able to successfully pass an operator's checkout test to the satisfaction of their supervisor. b. These procedures shall be accomplished for each type of special purpose vehicle and truck the operator is required to operate. 3. Be alert in observing unsafe driving practices of City employees and insure that action is taken immediately to correct the driver. 4. Review all preventable vehicle collisions with employees at City Safety meetings and discuss each unsafe act that was responsible so that something can be gained from the loss. 30 5. Periodically ride with special purpose vehicle and truck drivers to check for compliance with operating instructions and traffic regulations. 6. Insure that unsafe vehicles are not driven until safety discrepancies have been corrected by the equipment maintenance shop. 7. Fully utilize the decisions and recommendations handed down by the City Safety Committee. The Police or Sheriffs Department shall: 1. Establish driver performance standards and insure that all employees understand them. 2. Administer a Defensive Driving Course for City employees and maintain records on their attendance and need for retraining. 3. Establish a City drivers' licensing program for all operators of City vehicles and periodically spot check drivers' qualifications and validity of license. 31 PART 2 - PUBLIC WORKS SECTION 1 - STREET DEPARTMENT A. ' Street and Highway Operations 1. General Rules a. All employees exposed to vehicular traffic shall wear approved highway safety vests, (usually a high visibility orange). b. To minimize hazards from passing traffic, road crews shall park as far off the traffic lane as possible. Cones, barricades, advance warning signs must be placed before work begins. c. Barricades and warning signs on temporary stands shall be erected in such a manner that they will withstand the force of wind and perhaps slight bumps from passing vehicles. d. High-visibility orange flags, 18 inches square, or flashing amber lights should be displayed on all single warning signs while persons are working. e. Flashing amber lights shall be used at night as alerting devices for advance warning to on-coming traffic. f. In order to attract the approaching drivers' attention, traffic control devices must be in the proper position and in good or operable condition. Damaged, defaced, or soiled signs must be cleared, repaired, or replaced. g. "Workers" signs shall not be left in place when the crew is not working. All warning signs must be removed immediately upon completion of work. h. Should it be necessary to leave equipment unattended or stack materials upon the roadway or right-of-way which could create a safety hazard, warning devices, flashing lights, and/or flags shall be placed which will adequately mark the hazard in daylight and in darkness. 1. To minimize the need to cross the road, crews shall work one side at a time, unless required to work on the centerline. 32 J. Employees must be extremely careful when they leave the center of the road or area protected by traffic control devices. k. Employees should always face traffic whenever possible. 1. Refer to MN/DOTs Appendix 'B' for proper placement of signs and barricades at construction sites. 2. Flagpersons a. OSHA 1926.201 refers to ANSI standard D6.1-1971 which is an outdated standard. The new standard is ANSI D68.1(3)-1983; this refers to the flagger paddles and is more up to date. b. Flagpersons are provided to warn drivers of traffic hazards of road work ahead and to assist traffic approaching any work area where motorists or work persons might be endangered. c. Flagpersons shall wear high-visibility orange safety vests and hats. d. Flagpersons must be used at each end of extended one-way traffic blocks. e. Flagpersons must never stand in the traffic lane until the traffic is stopped, although they may extend their signal into it. They must be ready and able to get out of the way of traffic. f. Flagpersons must be visible to traffic for at least five hundred (500) feet. Night flaggers must wear reflective vest and be illuminated by a light source. g. For proper application of traffic control devices in short-term work zones, refer to the latest edition of the Minnesota Manual on Uniform Traffic Control Devices, "Appendix B". They will be available in the vehicle so designated, and can be found in the glove compartment ofthat vehicle. B. Equipment Operations 1. Following are some major hazards for which operators should always be alert: a. Striking individuals or other equipment, particularly with the blades. 33 b. Unexpected tipping of equipment on inclines. c. Loss of control of the vehicle on steep inclines. d. Sudden movements of parts while machines are being attached to other earthmoving equipment. e. Sudden collapse of embankments where equipment is working. f. Blows from limbs of trees or when passing under overhead obstructions. g. Collisions with other vehicles in uncontrolled traffic within the work area. 2. General Rules a. Before starting equipment, operators will make sure that all operating controls are in the neutral position and other work persons are clear. b. Before leaving equipment, operators will make sure that plows and blades are dropped, emergency brake is on, keys are removed and the machine is locked up. c. No more than the required number of operators or trainees shall be on the machine during operation. d. Before the actual operation begins, always study the work area for such things as traffic, holes, mud, ice, smoke, etc. e. Operators shall gear down before starting down long, steep inclines. f. No employee shall ever ride in the scoops of earthmoving machinery. g. The buckets of loading machines are not to be used as elevators to lift personnel. h. Work persons shall not sit in front of or in back of parked machines because of the possible risk of injury if the machine is suddenly started. 34 1. When loaders are driven empty, the bucket should be no more than 36 inches from the ground. J. Operators of backhoes shall not allow the boom or the load to pass over any individual. k. All personnel working around machines must wear a hard hat when falling objects could cause injury. 1. Unless absolutely necessary, the operating controls shall never be left unattended while the engine is running. m. AL WAYS drive at a safe speed. n. Before starting equipment, always check the tires, brakes, etc. o. Always keep equipment free of grease on rails, pedals, knobs, floors, etc. p. Machines shall be driven slowly off the road to avoid the sudden dropping of one wheel. q. Employees are not to jump offheavy equipment. They shall use the steps and handholds provided. r. OSHA regulations require that every earthmoving or compacting machine that has an obstructed view to the rear will have an operating reverse signal alarm when it is in reverse gear, unless its maneuvers are controlled by a signal person. s. Operators shall not stop or turn road equipment on a curve or at the crest of a hill unless they can clearly see approaching traffic for at least one thousand (1,000) feet. 3. Signals a. Advance warnings and flagpersons must be placed at any point under construction where construction vehicles cross traffic lanes. b. Construction machinery operating in close quarters, adjacent to excavations, buildings, work persons, or other equipment which constitutes a hazardous working condition shall be under the control of a signal person. 35 c. Advance warning signs must be placed on all roads under construction where heavy equipment is operating. 4. Repair Work a. Before repairs or attachments are made, operators shall make certain that the motor is not running. If the equipment must be operated to make repairs on attachments, extreme caution shall be used. b. No employee shall be allowed to work under any raised part of heavy equipment unless it is blocked up. c. Employees shall use guide pins, not fingers, to align holes when parts (spreaders, snow plows, etc.) are being fitted. C. Excavations. Trenching and Shoring 1. General Protection Requirements a. All employees shall wear the personal protective equipment issued to them by the department. Hard hats shall be worn when working in excavations when a possibility of head injury exists from falling objects. b. Employees exposed to vehicular traffic will wear a reflectorized highway safety vest. c. Daily inspections of excavations shall be made by a competent person. If evidence of possible cave-ins or slides is apparent, all work in the excavation shall cease until the necessary precautions have been taken by the supervisor to safeguard the employees. 2. General Requirements a. All excavations shall be properly barricaded by signs, cones, fencing, etc., to prevent public access near the work site. b. If a sidewalk area is disrupted by excavation work, employees shall provide pedestrians with an alternate route. c. When working in any type of excavation, employees must make sure that they always have an immediate means of exit. 36 d. There shall always be a minimum oftwo (2) persons plus operator on all trenching and excavations. e. All employees must exit trench when heavy equipment is excavating around gas or electric lines. Equipment must cease operations when employee enters trench. f. All employees must exit trench prior to heavy equipment compactor operation on site. g. All employees must exit trench when heavy equipment is backfilling trench. h. Employee must not enter a trench that does not meet OSHA requirements. 3. Specific Excavation Requirements a. OSHA:1926.651(a) - "Prior to opening an excavation, effort shall be made to determine whether underground installations, i.e., sewer, telephone, water, fuel, electric lines, etc., will be encountered and, if so, where such underground installations are located. When the excavation approaches the estimated location of such an installation, the exact location shall be determined and when it is uncovered, proper supports shall be provided for the existing installation. Utility companies shall be contacted and advised of proposed work prior to the start of actual excavation". b. OSHA:I926.651(d)--"Excavations shall be inspected by a competent person after every rainstorm or other hazard-increasing occurrence, and the protection against slides and cave-ins shall be increased if necessary". c. Before entering any excavation, employees must first make sure that excavated material is stored and retained at least two feet or more from the edge of excavation. d. OSHA: 1926.651 (p )--"Division ditches, dikes, or other suitable means shall be used to prevent surface water from entering an excavation and to provide adequate drainage of the area adjacent to the excavation. Water shall not be allowed to accumulate in an excavation". 4. Specific Trenching Requirements 37 a. Banks more than five (5) feet high shall be shored, laid back to a stable slope, or some other equivalent means of protection must be used to safeguard against cave-ins. b. When employees are working in trenches four (4) feet deep or more, they must make sure they have an adequate means of exit, such as a ladder or steps. This exit shall be located as to require no more than twenty-five (25) feet ofIateral travel. c. OSHA: 1 926.652(k)--"Portable trench boxes or sliding trench shields may be used for the protection of personnel in lieu of a shoring system or sloping. Where such trench boxes or shields are used, they shall be designed, constructed, and maintained in a manner which will provide protection equal to or greater than the sheeting or shoring required for the trench". d. OSHA: 1 926.652(1)--"Backfilling and removal of trenching supports shall progress together from the bottom of the trench. Jacks or braces shall be released slowly and, in unstable soil, ropes shall be used to pull out the jacks or braces from above after employees have cleared the trench". D. Garage 1. A safety tire rack, cage, or equivalent protection shall be used when inflating tires installed on split rims, or rims equipped with locking rings or similar devices. 2. Dump boxes and other hydraulic lifting or loading units shall be securely blocked when being serviced. 3. Employees are not to rely upon jacks to support equipment raised for inspection or repair. Blocks or other types of support must be used to stabilize the load. 4. Good housekeeping shall be maintained at all times. Spilled grease or oil must be cleaned up immediately. Tools and other equipment must be placed in their proper storage areas when not in use. 5. If an engine is operating while in the shop, the exhaust evacuation system must be put into operation. 6. During the operation of the hoist, the safety latch must be engaged at all times. 38 E. Chain Saws 1. Chain saw operators must wear safety glasses, hard hats, chaps, gloves, ear protectors, and other prescribed safety equipment. 2. The motor of a chain saw must be shut off during the following circumstances: a. No refueling shall be done until exhaust system is sufficiently cooled. b. While unattended. c. While being carried from one location to another. d. While adjusting the chain or the cutting bar. 3. While in operation, the chain saw must be held with both hands. 4. Never cut directly overhead. 5. When not in use, the chain or the saw must be suitably guarded. 6. When starting a chain saw, it must be placed against a solid support. SECTION 2 - MANHOLES, UNDERGROUND FACILITIES, SANITARY AND STORM SEWERS 1. Watermain Repair - all water pressure must be removed from the section ofwatermain being repaired. This should occur prior to repair. 2. Sanitary Line Testing - employees must not enter a manhole when the sanitary line is being air tested. 3. Manhole, Lift Station, and Vault Entry - before entering a Class I, II, or III manhole, lift station, vault or any other type of confined space, the atmosphere must be checked with a gas detector. If the atmosphere is in a condition where dangerous air contamination, oxygen deficiency, or oxygen enrichment may exist, an employee may not enter unless the Safety Director has given his/her approval. A confined space is defined as a special configuration that could result in any of the following: 39 a. Atmospheric condition is a condition in which a dangerous air contamination, oxygen deficiency, or oxygen enrichment may exist or develop. b. Entry/exit access is a condition where the emergency removal of a suddenly disabled person is difficult due to the location or size of the access opening. Confined space entry means any action resulting in any part of the worker's face breaking the plane of any opening of the confined space, and includes any ensuing work activities inside the confined space. Dangerous air contamination is an atmosphere presenting a threat of death, acute injury, illness, or disablement due to the presence of flammable, explosive, toxic, or otherwise injurious or incapacitating substances. (1) Dangerous air contamination due to the flammability of a gas or vapor is defined as an atmosphere containing the gas or vapor at a concentration greater than ten (10) percent of its lower explosive (lower flammable) limit. (2) Dangerous air contamination due to a combustible particulate is defined as a concentration greater than ten (10) percent of the minimum explosive concentration of the particulate. (3) Dangerous air contamination due to a toxic, corrosive, or asphyxiant substance listed in Code of Federal Regulations, Title 29, Part 1910, Sub-part z, is defined as a concentration above the listed numerical value of the permissible exposure limit (PEL). In addition, an atmospheric concentration above the numerical limit listed on the Material Safety Data Sheet prepared for a hazardous substance in conformance with Code of Federal Regulations,Title 29, Section 191 0.1200(g)(2)(vi) or the Minnesota Employee Right-to-Know Standards, Chapter 5206. (4) Dangerous air contamination that presents an acute illness hazard represents an atmospheric concentration immediately dangerous to life and health (IDLH); for example, above a maximum concentration from which one could escape within thirty (30) minutes or the length of 40 time a worker will be exposed, which ever is longer, without any escape-impairing symptoms or any immediate severe health effects. "Immediate severe health effect" means that an acute clinical sign of a serious, exposure- related reaction is manifested within 72 hours after exposure. Oxygen deficiency is defined as an atmosphere containing oxygen at a concentration of less than 19.5 percent by volume. Oxygen enrichment is defined as an atmosphere containing oxygen at a concentration greater than 23 percent by volume. 4. Entry into and work within confined spaces. Class I: Confined spaces where an atmosphere with dangerous air contamination, oxygen deficiency, or oxygen emichment is unlikely to develop. a. Employers whose operations require workers to perform routine repetitive entry into low hazard chambers such as boilers, vaults, vessels, tanks, bins, and vats, where no risk of engulfment can exist, and where the atmosphere cannot develop a dangerous air contaminant or oxygen emichment, and where all known sources of hazard are positively controlled, may issue an annual permit for this type of entry instead of separate permits for each space, if established entry practices and procedures are in effect as outlined below. The employer may, at its discretion, allow entry by one or more workers without a standby person when work under the following conditions is performed: (1) Establish specific entry practices and procedures as required in part 5205.1020, subpart 3, items A., B., and D. to 1. that must be followed for entry by annual permit before any worker may be authorized to make an entry. (2) Train workers in the practices and procedures required for such entries. (3) Assure that one or more of the following requirements are met: 41 (a) The space has been ventilated before entry using a mechanically powered ventilator for not less than is specified in the ventilation nomograph prepared for that ventilator, and that ventilation continues throughout the entry. (b) All areas of the confined space are continuously and effectively ventilated; such ventilation shall provide positive ventilation of clean air at a rate of at least 200 cubic feet per minute per occupant, or in confined spaces larger than 2,000 cubic feet, six (6) air changes of the confined space volume per hour; or (c) There is a no effective ventilation, but appropriate continuous oxygen monitoring is performed to assure that permit conditions are maintained. (4) Revoke the permit whenever any tests performed during confined space occupancy show deviation from acceptable conditions to a hazardous condition. In these circumstances, entry may be made only by an entry procedure as outlined in subpart 2 or 3. b. Employers whose operations require workers to perform routine repetitive entry into confined spaces where entry permits are required and that are unlikely to develop a dangerous air contaminant, oxygen deficiency, or oxygen enrichment and have no potential for an engulfment condition, may issue an annual permit for this type of entry instead of a separate permit for each space if established entry practices and procedures are in effect as outlined below. The employer may, at its discretion, allow entry by one or more workers without a standby person when work under the following conditions is performed: (1) Establish specific entry practices and procedures as required in part 5205.1020, subpart 3, items A., B., and D. to 1. that must be followed for entry by annual permit before any worker may be authorized to make an entry. (2) Train workers in the practices and procedures required for such entries. (3) Assure that whenever entry into a confined space is to be made, workers test the atmosphere before entry using an 42 appropriate direct reading instrument (or other device capable or quantitatively identifying anticipated contaminants) with a remote sampling prove, testing for the following conditions and in the following order: oxygen concentration, combustible gas, and suspected toxic material, if any. While occupied, additional continuous monitoring for these gases or vapors shall be done during the entry period to assure that a potentially dangerous atmosphere does not develop in the confined space. (4) Assure that continuous and effective positive ventilation is provided to the confined space at a minimum rate of200 cubiC feet per minute of clean air per occupant or, in confined spaces larger than 2,000 cubic feet, an exchange of six (6) air changes of the confined space volume per hour. (5) Revoke the permit whenever any tests performed during confined space occupancy show deviation from acceptable conditions to a hazardous condition. In these circumstances, entry may be made only by an entry procedure as outlined in subpart 2 or 3. Class II: Confined spaces where an atmosphere free of dangerous air contamination, oxygen deficiency, or oxygen emichment has been verified. a. At least one (1) person shall stand by on the outside of the confined space ready to give assistance in case of emergency. b. Visual, voice, or signal line communications shall be maintained between all individuals in the confined space and the standby person. c. An approved safety belt or harness with an attached line shall be used where practical and feasible. The free end of the line shall be secured outside the entry opening. The line shall be at least 2,000 pounds test. d. The standby person shall not enter the confined space without alerting an emergency response team such as the fire department or other trained rescue workers of the intent to enter the confined space. Entry shall only occur after proper tests have been performed to show that a dangerous air contaminant, oxygen deficiency, or oxygen emichment does not exist or the standby 43 person is protected as prescribed in subpart 3, item C and D, sub item (I). Class III: Confined space where an atmosphere free of dangerous air contamination or, oxygen deficiency, or oxygen enrichment cannot be verified. The requirements of this part apply to entry into and work within a confined space whenever an atmosphere free of dangerous air contamination, oxygen deficiency, or oxygen enrichment cannot be verified through the implementation of the applicable provisions of part 5205.1030, or whenever due to an emergency, dangerous air contamination, oxygen deficiency, or oxygen enrichment cannot be prevented through the implementation of the applicable provisions of part 5205.1030. a. Tanks, vessels, or other confined spaces with side and top openings shall be entered from side openings when practicable. For the purposes of this part, side openings are those within 42 inches of the bottom. b. Appropriate, approved respiratory protective equipment, in accordance with Code of Federal Regulations, Title 29, Section 1910.134, shall be provided and worn. c. An approved safety belt or harness with an attached line must be used. The free end of the line shall be secured outside the entry opening. The line shall be at least 2,000 pounds test. d. At least one person shall stand by on the outside of the confined space ready to give assistance in case of emergency. (I) The standby person shall have appropriate, approved respiratory protective equipment, including and independent source of breathing air that conforms with Code of Federal Regulations, Title 29, Section 191 0.134( d), available for immediate use. (2) A standby person protected as prescribed by item c and d may enter the confined space, but only in case of emergency and only after donning the required personal protective equipment and alerting an emergency response team such as the fire department or other trained rescue workers of their intention to enter the confined space. 44 (3) Visual, voice, or signal line communications shall be maintained between all individuals in the confined space and the standby person. e. When entry must be made through a top opening, the following requirements also apply. (1) The safety harness shall be of the type that suspends a person in an upright position. (2) An approved hoisting device or other effective means shall be provided for lifting workers out of the space. f. Work involving the use of flame, arc, spark, or other source of ignition is prohibited within a confined space (or any adjacent space having common walls, floor, or ceiling with the confined space) that contains, or is likely to develop, dangerous air contamination due to flammable or explosive substances. g. Whenever gases such as nitrogen are used to provide an inert atmosphere for preventing the ignition of flammable gases or vapors, no flame, arc, spark, or other source of ignition may be pennitted unless the oxygen concentration is maintained at less than twenty (20) percent of the concentration that will support combustion. (1) Testing of the oxygen content shall be conducted with sufficient frequency to ensure confonnance with this requirement. (2) A written record of the results of such testing shall be made and kept at the work site for the duration of the work. h. Only approved lighting and electrical equipment may be used in confined spaces subject to dangerous air contamination by flammable or explosive substances. Precautions for emergencies involving work in confined spaces - at least one person trained in first aid and cardiopulmonary resuscitation (CPR) shall be immediately available whenever the use of respiratory protective equipment is required by this part. Standards for CPR training shall follow the principles of the American Heart Association or the American Red Cross. SECTION 3 - WATER TREATMENT 45 A. Chlorine Gas 1. Identification - In a pure liquid state, chlorine is a clear amber color. However, upon contact with the atmosphere in a heavy concentration, chlorine takes on a greenish-yellowish color. 2. Rules for Safe Handling a. Chlorine tanks shall always be handled with extreme caution. NEVER drop a chlorine tank. Never carry a chlorine tank by its control valves. b. No employee shall ever enter a chlorine room in which a leak has been detected without first putting on a contained breathing apparatus. c. All self contained breathing apparatus shall meet ANSI standards. All self contained breathing apparatus shall be checked periodically for proper operation. d. Valves on both ton bulk containers and cylinders will deliver full volume after one (1) complete counter-clockwise turn. Turning beyond one (1) complete revolution can damage the valve. Therefore, extreme caution must be used when opening any valve. The proper wrench size shall be used since the twisting force of a larger wrench may damage the valve. e. Cylinder valves shall not be repaired or altered. Only the owner of chlorine containers shall make such repairs. 3. Leaks a. The fire department will be notified and brought to the scene. b. All safety equipment shall be worn while repairing any chlorine leaks. c. Upon the discovery of a chlorine leak, ventilation and exhaust systems shall be immediately turned on. d. All chlorine attendants shall be instructed on the correct procedures for repairing a chlorine leak. 46 e. A squeeze bottle filled with ammonia or a rag dipped in ammonia is necessary in locating a leak. If the leak is found in the valve, tightening the packing nut usually will correct the situation. 4. Storage a. Each chlorine room shall have an adequate ventilation system designed for the removal of chlorine gas. All ventilation systems must be in operable condition and should be checked periodically. b. Protective caps shall be placed on all cylinders full or empty when not in use. c. When not in use all cWorine tanks must be secured tightly and in an upright position. d. All defective chlorine cylinders must be red-tagged. e. All cylinders must be marked as soon as they are empty. f. Never store cylinders near any flammable materials. g. All cylinders should always be stored in a cool dry place. h. Always keep cylinders away from sources of direct heat. 5. First Aid a. When entering into any chlorine room, the door should always be opened slowly. In case of a heavy concentrate of gas, the above procedure will allow the chlorine attendant to close the door before inhaling fumes. However, if fumes are inhaled, if chlorine gets in the eyes, or if the skin is contaminated, the following procedures shall be used: 1. Call 911 immediately. 2. Remove the employee immediately to fresh air. 3. If available, oxygen should be administered. 4. In case of a skin burn due to chlorine, pour large quantities of water over the infected area, to be followed by washing with two percent acetic acid. 47 5. If chlorine gets into the eyes, immediately flush with large quantities of water to be followed by the application of liquid petrolatum. B. Hydrofluosilicic acid (Fluoride) 1. Proper Handling a. When handling hydrofluosilicic acid, always use the utmost safety precautions. Employees shall use the proper safety equipment. Rubber gloves, rubber aprons, rubber boots, chemical goggles and other protective equipment shall be used. b. Care should be used to avoid breathing fluoride fumes. Also, precautions should be taken not to allow this acid to enter any cuts or sores. c. Always wash thoroughly after handling fluorides and immediately clean up any acid spills. 2. First Aid a. Internal Poisoning--Call 911 first, then proceed as follows: (I) As soon as possible, to dilute and neutralize, drink a large glass oflime water (saturated solution of calcium hydroxide), or 1 % solution of calcium chloride, or a large quantity of milk. b. External Poisoning - wash the affected area with large amounts of warm water. c. Eye Injury - flush immediately with large amounts of water. 48 REFERENCES MINNESOTA "Employee Right to Know Act of 1983" Prepared by: Minnesota Dept. of Labor and Industry Revised 1985 EXCAVATING AND TRENCHING OPERATIONS U.S. Department of Labor Occupational Safety & Health Administration OSHA 2226 1985 (Revised) TRAFFIC CONTROL FOR SHORT TERM STREET 01: Highway Work Zones - "Appendix B" September 1985 FOR PROPER APPLICATION OF TRAFFIC CONTROL DEVICES IN SHORT- TERM WORK ZONES, REFER TO THE LATEST EDITION OF THE MINNESOTA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES. "APPENDIX B". THEY WILL BE AVAILABLE IN THE VEHICLE SO DESIGNATED, AND CAN BE FOUND IN THE GLOVE COMPARTMENT OF THAT VEHICLE. 49 ATTACHMENT A A WORKPLACE ACCIDENT AND INJURY REDUCTION PROGRAM . ' An Employer's Guide to Developing A WORKPLACE ACCIDENT AND . . INJURY REDUCTION . . .. .. PROGRAM Q z~ <..... ~~ r..JS 8z~ uo< u~= <u~ r..J;Jo uQ= :S~Q. ~~ o;J ~i <..... 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Q)'C ~ U rn UOQJ'C-C: .c:E rn5::::l.ooC1jQJE~UQJ c: 0 c: U U QJ ca- o rn Q)'Cii ~ ~ E.c: 11).0 ... ~ > ca.^ 0'" _ 0 ca .... 11) '"' ., tIl _' 0 l.o uC:"'-Q)C:uc 0- -;:::caa.:'O.c:ca~.c:'t:u ....~...rnE-..._...c:= :l .... .... C ~ 0 Q) - 0-:lQ) ~oC:~Q)u OO't:rn...u~ ....Q) ~.- C ,... - 1"'\ ~ u-~. tIlrr.-;;::- ~ QJ U ~ ;> Q) 'i QJ - ., .::= -< ~ ..c c: .;: U ~ ~ 00: !i;':!::.~QJ-u"">- QJ....caOO- QJ -...."'"'~~:'C...-:-;:o .~ f:= c .= f E '" .. tIl oc N ATTACHMENT B PERSONAL PROTECTIVE EQUIPMENT STANDARD . . Personal Protective Equipment Standard Provided for you by the Loss Control Department at Berkley Administrators Part 1910 - Amended Subpart 1 - Personal Protective Equipment Authority: Sections 4, 6, and 8 of the Occupational Safety and Health (2) The employer shall verify that Act of 1970 (29 D.S.C. 653,655, the required workplace hazard 657); Secretary of Labor's Order assessment has been performed No. 12-71 (36 FR 8754),8-76 (41 through a written certification that FR 25059), 9-83 (48 FR 35736) or identifies the workplace evaluated; 1-90 (55 FR 9033), as applicable; the person certifying that the _.~29_ CFR part 1911, as applica~le, ...evaluation has been performed; the -,c_'J;~?~%fr;: ',' -"il~g[aPh~;:~?->::,:,....~~i~f~~~ff~~~:~~:htr;e~~~dth~~:;:~:~~ as through {ij~r~1i~a.iidio -a~roPt~tion of hazard assessment. _~~:.1~O.132 ~Oi'~~~~~fOllows: ~:-o5~'; , '. (e) D~t~s!.txe and damagedequip- '1910.132 Genef,~:1~~;quirements. ment.~@:tive or damaged per- -.- . -;..~.'-.'"...-.-. sonalm-:'''-'':~:':>':tive equipment shall not "';(d) Hazard A~' be us~r ment Selectio .-~.. .'" ' -'C'.i'(~};;~zt. .._~~ft~?::':~~:ii:a .,. - workplace to determine ifhat' are present, or are likely to be present, which necessitate the use of personal protective equipment (PPE). If such hazards are present, or likely to be present, the em- ployer shall: 1. The authority citation for subpart I of part 1910 is revised to read as follows: Note: Non-mandatory Appendix B contains an example of procedures that would comply with the require- ment for a hazard assessment. (i) Select, and have each affected employee use, the types of PPE that will protect the affected employee from the hazards identified in the hazard assessment; (ii) Communicate selection deci- sions to each affected employee; and, (iii) Select PPE that properly fits each affected employee. 2 ~'. . ..~:,>"C:A,_..-.,;::.;:. s"..".(1) TIl&:;;mployer shall provide training to each employee who is required by this section to use PPE. Each such employee shall be trained to know at least the following: (i) When PPE is necessary; (ii) What PPE is necessary; (iii) How to properly don, doff, adjust, and wear PPE; (iv) The limitations of the PPE; and (v) The proper care, maintenance, useful life and disposal of the PPE. (2) Each affected employee shall demonstrate an understanding of the training specified in paragraph . - (f)(1) of this section, and the ability to use PPE properly, before being allowed to perform work requiring the use of PPE acids or caustic liquids, chemical gases or vapors or potentially injurious light radiation. (2) Each affected employee shall use eye protection that provides side protection when there is a hazard from flying objects. Detach- able side protectors (e.g. clip-on or slide-on side shields meeting the pertinent requirements of this section are acceptable. (3) When the employer has reason to believe that any affected em- ployee who has already been trained does not have the under- standing and skill required by paragraph (f)(2) of this section, the employer shall retrain each such employee. Circumstances where retraining is required inclu~e,but (3) Each affected employee who are not limited to, situatio,~":\yhere: wears prescription lenses while :>; '. engaged in operations that involve (i) Changes in the workplace render eye hazards shall wear eye protec- previous training obsolet~~gr, " ,VR~. th,ftincorporates the pr~~Hfj - .'''c': .;..,;:t;F;}:ti?*;i1"l'~iS:;~~~ign, or shalJ.;~e,~~ (ii) Changes in the types:offREto;\;:'pfoiettliJnj'~t'can~;~Qh!~<NE' be used render previous ~~g-:'" the prescdptiQ!!ite.PJ~;gi.\iitl1~ut obsolete; or,;'~_:,:' disturbing thepmp~~i5osition of ,,' ,. ,tlie~pr~riptionti~~~s or the (iii) Inadequacies in an aff~i:iibd 'protectivelenseiic'i,;yJ employee's ~owledge o{tl~of ' :;c';>' assigned PPE indicate thattl!e.c" ," '; (4) Eye and fllS~~~~:~hall be employee has not retainedt1:i~.;i> distinctly [lllif~[d;J(,( :, ;tate requisite understanding or Sklilftff~;t1if8t:f~~t~~~~~~~~'?fihe"'.;:;~::i~~ (4) The employer shall verify that . ;'(S)'Eachaffected employecfsn each affected employee has re- use equipment with filter lenses that ceived and understood the required have a shade number appropriate training through a written certifica- for the work being performed for tion that contains the name of each protection from injurious light employee trained, the date(s) of radiation. The following is a listing training, and that identifies the of appropriate shade numbers for subject of the certification. various operations. 3. Section 1910.133 is revised to read as follow: 1910.133 Eye and face protection. (a) General Requirements. (I) Each affected employee shall use appropriate eye or face protec- tion when exposed to eye for face hazards from flying particles, molten metal, liquid chemicals, 3 .. " Filter Lenses for Protection Against Radiant Energy ~-~'-~--'-~-~---"---~4 l'l..,~v. . ." >, . .' (,'It ii" 'j'-' (- ~ " , _' ~ ~ f f ". 11. ~ '" :~':;-(:.';;;i~a,'.r: '''';~i''~p~.':;~i~'i. ~ ;:. -~ _>_1,.~ ,,,,", .'" ',__ 1 ; 'tlr::(:y~'.:" ..'~ <.?>T:"!("r~yHr;Y"j'l . t:"7.;! '::1' ".(' ; ~;, :-.1)' .... 3.r-..A.,~tJ.t,-=,)., ",..,!$.., .::::.....'f,}.~l..- < ~-""" ~ ~~W",,/;;:_~......_""_~~~~___.....~_.~."'^_"""^ _~~""~~->>"^'''~''Y'''''''_ ~'-AN4 Shielded metal arc welding Less than 3 3-5 5-8 More than 8 Less than 60 60-160 160-250 250-550 7 9 10 11 I I I I I Gas me~aI.arc welding and flux c2f~:i1rc welding " , ' '-"~::'~:~:::f~~} ::.,., ..-:~;;::.Y:H':~~~~~~';t~-t . . <.':-~;~!Iili~f~~::t0{{S"~~.~'~~:<-' . :;,': ..-:.'....."-." Less than 60 60-160 160-250 250-550 '<~'i'''',~:'''~.,;~sthan 50 ~'5SFJ~0 i5Qi:SOO ..;'_;:,:,.>:'"i" 7 10 10 10 8 8 10 10 11 8 9 10 3 2 14 '.:. ',,~~:-,:;-:---<',; -;,~;;;.~;.- '-"- :;': ': -, . '. y' :.,. ~. ,," ., Gas tuD.gsJ~ifarc welding (Light) Less'ilifui'soo (Heavy) 5~X990 Pla<ma.~~1~;~1l02ili~~~~~*i~i~i~Jt Lessillitsoo Torch brazing Torch soldering Carbon arc welding * As a rule of thumb, start with a shade that is too dark to see the weld zone. Then go to a lighter shade which gives sufficient view of the weld zone without going below the minimum. In oxyfuel gas welding or cutting where the torch produces a high yellow light, it is desirable to use a filter lens that absorbs the yellow or sodium line in the visible light of the (spectrum) operation. ** These values apply where the actual arc is clearly seen. Experience has shown that lighter filters may be used when the arc is hidden by the workpiece. 4 Filter Lenses for Protection Against Radiant Energy ~~~-'''',;~~~..'''''''''"'~~'','- fA~Y-";"-'*'''?' / 'h~" ,'.':h";,>' ~#;" <<>~,.h~~::' . ,_t~l,;J.,Wi,,:,,~tj Kf:' U', ", '~', ' u fl:tf:f~i4 >1:'1' ~> ' v 4 y y v "~ ~ 7J.AJ.g;i.>J._t_~~ ~ u l'i';:';:~: ::: ;:~:t:'i~~,jh _, ,~:~':;,:;' l,fl":Y'..1 ~ .. "', ~""'A""'~~~~"~-"'''-- Gas welding: Light Medium Heavy Under 1/8 1/8 to 1/2 Over 1/2 Under 3.2 3.2 to 12.7 Over 12.7 4 5 6 Oxygen cutting: Light_>: ~:~1c;g ~ . - - '.-; Under 1 I to 6 Over 6 Under 25 25 to 150 Over 150 3 4 5 ,_ <,"::,,-..:," ./:::;_;~c:~:- ": .'~:(i.:;/,.(//N.:;;:~< ,:': ~?~?~j/,.;~.i~~~~~i.?;::: : _ .:~ ,_,.~" :.:_~,-:YjX~~'~-{:~:/, - _ .,' .. ~~::~::~~.-~?; .:_:;.,,~~::~ ~'.~~.,!~{~.,;:-~~~:.:;:i.'_::~' --", " * As a rule of thumb, stait\VljJj':tt'shadethat is too;di1r~to.~~ili~/wddiorie~J'hei1"go to a lighter shade which givessuft1,c:ie'rit view of the weia~~:WJ$dtit going below the-iItinimum. In oxyfuel gas welding oI',~tt.ing ~here.thetorchproiI~~Jhigh yellow light, it fsde~irable to use a filter lens that aJj~ortls.the yellO\v'orsodiiJm li&~1plhe visible light of the (sp~gum) operation. ',:>", "'".'~<'; -...'.:..'..:':......-. '.'" -,. _.'~"" ". ** These values apply wli~~th~ actuldare is dearl~~~[~\13J{perience has shown~A{lrg!1ter Cdle" may be ",ed when ~'.i:"r~~~,.~~;~t;'~?'? 5 (b) Criteria for protective eye and face devices (1) Protective eye and face devices purchased after July 5, 1994 shall comply with ANSI Z87.1-1989. "American National Standard Practice for Occupational and Educational Eye and Face Protec- tion," which is incorporated by reference, or shall be demonstrated by the employer to be equally effective. This incorporation by reference was approved by the Director of the Federal Register in accordance with 5 U.S.c. 552(a) and I CFR part 51. Copies may be 'hobJ<!ined from the American r-{a,~, , ':'E:?j;[;:')ri~7;'~~~~'11!l~~~;:~t~~~fi~~:., '- .'" ,," , ", " Office, Occupa!j~g#~ifetY and .- Health Admin'~~~~ri~:'U.S. De- , ,.partment of Lab~rX.?OO Constitu- .~.. - - tion Ave., N.W:;,fO_t?In N2634, ':.. ".,". Washington, D.q;;~tat the Office "-,c' of the Federalg~gister, 800 North .~#~'i}~ii.~~:Wi"~i_l1 ' (2) Eye and face protectivedevices'<' purchased before July 5, 1994 shall comply with the ANSI "USA standard for Occupational and Educational Eye and Face Protec- tion," Z87.1-1968 or shall be demonstrated by the employer to be equally effective. This incorporation by reference was approved by the Director of the Federal Register in accordance with 5 U.S.c. 551(a) and I CFR part 5 1. Copies may be inspected at the Docket Office, Occupational Safety and Health Administration, U.S. Department of Labor, 200 Constitution Ave., N.W. room N2634, Washington, D.C. or at the Office of the Federal Regis- ter, 800 North Capitol Street NW., suite 700, Washington, D.C. 6 4. Sections 1910.135 and 1910.136 are revised to read as follows: 1910.135 Head Protection (a) General requirements (I) Each affected employee shall wear protective helmets when working in areas where there is a potential for injury to the head from falling objects. (2) Protective helmets designed to reduce electrical shock hazard shall be worn by each such affected employee when near exposed -';~!t:~trical conductors which could -';' Ciintact the head. . . ',"'. -~:'. - ',~;-.'~ ............."... (b) Ciitc~ria for protective helmets. (1) pf()(ec.uve helmets purcliased after Jul~~5, 1994 shall comply with AN~I:?:~Q.jl-1986, "American N,<lti_q{l~:S,t,andard for Personal ffi~~~~9$'; Protective Headwear 6T':tndlr~!iial Workers Require- ments/'which is incorporated by reference, or shall be demonstrated to be equally effective. This incor- poration by reference was approved by the Director of the Federal Register in accordance with 5 U.S.c. 552(a) and I CFR part 51. Copies may be obtained from the American National Standards Institute. Copies may be inspected at the Docket Office, Occupational Safety and Health Administration, U.S. Department of Labor, 200 Constitution Ave., N.W. room N2634, Washington, D.C. or at the Office of the Federal Register, 800 North Capitol Street NW., Suite 700, Washington, DC. (2) Protective helmets purchased before July 5, 1994 shall comply .. Safety and Health Administration, U.S. Department of Labor, 200 Constitution Ave., N.W. room N2634, Washington, D.C. or at the Office of the Federal Register, 800 North Capitol Street NW., Suite 700, Washington, D.C. with the ANSI standard. "American National Standard Safety Require- ments for Industrial Head Protec- tion," ANSI Z89.1-1969, or shall be demonstrated by the employer to be equally effective. This incorpora- tion by reference was approved by the Director of the Federal Register in accordance with 5 U.S.c. 552(a) (2) Protective footwear purchased and 1 CFR part 51. Copies may be before July 5,1994 shall comply inspected at the Docket Office, with the ANSI standard "USA Occupational Safety and Health Standard for Men 's Safety-Toe Administration, U.S. Department of Footwear," Z41.1-1967, which is Labor, 200 Constitution Ave., N.W. incorporated by reference, or shall room N2634, Washington;;Q~c. or be demonstrated by the employer to at the Office of the Fede~~~gis- be equally effective. This incorpora- ter, 800 North Capitol Str#fNW., tion by reference was approved by suite 700, Washington, D9.f,':, ?f!?g.;B~.~ctor of t~e Federal ~egi,~ter, J,,:;:,.~~t71~.!!.h~~.~9Mf~ With 5lJ.~;~i\ 1910.136 Foot Protectioii:;:;i~';;'";i;:/.:"(a)and'rCl'RPart_5~;g{)llie ,'. ., ",,<:,,' ' be inspeciedatS~(:.iI:?9Cket office, (a) General requirements:?}; .()ccupational sg~ty.-~d Health "._Admi~stration;g-:~':Department of Each affected employee slIalLwear Labor, 200: Constitution Ave., N.W. protective foot'Year wheIi'V'(orking , roomN2634, W#h;l1gton, D.C. or in areas where there is a cfu11g~rof< , at the Office o(ih~'Federal Regis- foot injuries due to fallingan9~i-.. ter, 800 N()t1ff~p~@.,Street NW., rolling objects, or objects pierorng:;h::\",S,uitl}7QO~Wa$fiinit6nf:j:l~Q", the sole, and where such employee;s;':;~~1tW:f:i;(;j;;:'~+i~" -.1{:{!1;1f feet are exposed to electricalS:Anew 1910.138 is adde hazards. read as follows: (b) Criteria for protective footwear. (1) Protective footwear purchased after July 5,1994 shall comply with ANSI Z41-1991, "American Na- tional Standard for Personal Protec- tion - Protective Footwear," which is incorporated by reference, or shall be demonstrated by the em- ployer to be equally effective. This incorporation by reference was approved by the Director of the Federal Register in accordance with 5 U.S.C. 552(a) and 1 CFR part 51. Copies may be obtained from the American National Standards Institute. Copies may be inspected at the Docket Office, Occupational 1910.138 Hand Protection. (a) General requirements. Employers shall select and require employees to use appropriate hand protection when employees' hands are exposed to hazards such as those from skin absorption of harmful substances; severe cuts or lacerations; severe abrasions; punctures; chemicals bums; thermal bums; and harmful temperature extremes. (b) Selection. 7 This Appendix is intended to provide compliance assistance for employers and employees in imple- menting requirements for a hazard assessment and the selection of )_:;0:-, .'. ...'. .,Th,e,g()cuments in Appendix Au personal protective equipment. :t~~~~[v;:;~'~~;~:'~!~J~?iA~~~;::~~~'~fi~i;,:,~it,.cG(),ntrolling hazards. ;:;;~;,' menting the st~~~d41ilSubpart I...., " '~c~:;'" ," " PPEdeyr~es alone should not be , ';~' J: Bureau()f La~9#$tatistics reliedqriitR provide protection ;~" "", (BLS). "Accidel'ltSJnvolving Eye again~t~~ards, but should be used :>;,~.. Injuries." Repo,':f597, Washington, in conjtiij~#on with guards, engi- ,.:-'..-.,.. D.C.: BLS, 1~.&Q:~)__.~::~;~~:'~: neeri:iJg,~~S{ijJrols and sound manu- ,.":2~~l~+;~?'.4.:I~u~~atI9t~L&t~~~f~i1~~cS::,..,;,., ",,:~%~1i~1~~fctices. , ",': '@LSl:.'Accidents InvofVinglf"", &~~'A~~~i~iIlent and selection. rrijuries." Report 604, WaShingtrio?"" "- :' D.C.: BLS, 1980. It is necessary to consider certain general guidelines for assessing the foot, head, eye and face, and hand hazard situations that exist in an occupational or educational opera- tion or process, and to match the protective devices to the particular hazard. It should be the responsibil- ity of the safety officer to exercise common sense and appropriate expertise to accomplish these tasks. Employers shall base the selection of the appropriate hand protection on an evaluation of the performance characteristics of the hand protec- tion relative to the task(s) to be performed, conditions present, duration of use, and the hazards and potential hazards identified. 6. Appendices A and B to Subpart I are added to read as follows: ~c<'..;--~ :. Appendix A to Subpart I - Refer- ences for further information (Non-mandatory) ::_<,~--:)--~' ~:.: ::~~-::j/.>:<~.:i 3. Bureau of Labor Statistics (BLS). "Accidents Involving Head Injuries." Report 605, Washington, D.C.: BLS, 1980. 4. Bureau of Labor Statistics (BLS). "Accidents Involving Foot Injuries." Report 626, Washington, D.C.: BLS, 1981. 5. National Safety Council. "Acci- dent Facts", Annual edition, Chi- cago, IL: 1981. 6. Bureau of Labor Statistics (BLS). "Occupational Injuries and Illnesses in the United States by Industry," Annual 8 t' # edition, Washington, D.C.: BLS. 7. National Society to Prevent Blindness. "A Guide for Controlling Eye Injuries in Industry," Chicago, IL: 1982. Appendix B to Subpart I - Non- mandatory Compliance Guidelines for Hazard Assessment and Personal Protective Equipment Selection. 3. Assessment guidelines. In order to assess the need for PPE the following steps should be taken: a. Survey. Conduct a walk-through survey of the areas in question. The purpose of the survey is to identify sources of hazards to workers and co- workers. Consideration should be given to the basic hazard categories: assessment of hazards. The objec- tive is to prepare for an analysis of the hazards in the environment to enable proper selection of protec- tive equipment. (a) Impact (b) Penetration (c) Compression (roll-over) (d) Chemical (e) Heat (t) Harmful dust (g) Light (optical) radiation d. Analyze data. Having gathered and organized data on a workplace, an estimate of the potential for injuries should be made. Each basic hazards (para- graph 3.a.) should be reviewed and a determination made as to the , ' type, level of risk, and seriousness ,. ",' of potential injury from each of the During the walk-throughsurV:ey the hazards found in the area. The safety officer should obseIX~:(a) .,...P9,s~iPWtyof exposure to sey~r~. sources of motion; i.e., ma~hftiery,'::;{;~iIiat#<Is'~"p:1J1ltaneouslysboiilif'-' or processes where any m:<<v.,.,:e,-m.,':::.~~.T": T:tbD:~id~t&1t\;;L:c,...;)i';'J"~J;;'r,;" of tools, machine elemen't:S:ot!\;-: ':j?:;i/'./',Y;:..;"" particles could exist, or rijc:iy~jj1ent 4., Selection ~rii4~1~'ri~F of personnel that could re~lt'in .. ' : collision with stationary objects; (D) AftercompletiQnOfthe procedures sources of high ~emperatur~~at" in paragraph 3,-tp~'general proce- could result in burns, eyeirij~ry,or dure for selec~l?P:of:p~otective ignition of protective equip~nf. equipment is t9.:'_~)B.ecome familiar etc.; (c) types of chemical ex~tf~:t?;,~,t~:,~~~:P5!!~:n.~3.I ha~~:~~tthe., sures; (d) sources of harmful dust;;'.:x~;<:lfprotectIve eqUlpm~t;t; (e) sources of light radiation, Le., "availa.ble, and what it cari'do';r~e;,< -' welding, brazing, cutting, furnaces, splash protection, impact protec- heat treating, high intensity lights, tion, etc.; b) compare the hazards etc.; (t) sources of falling objects or associated with the environment; potential for dropping objects; (g) i.e., impact velocities, masses, sources of sharp objects which projectile shape, radiation intensi- might pierce the feet or cut the ties, with the capabilities of the hands; (h) sources of rolling or available protective equipment; c) pinching objects which could crush select the protective equipment the feet; (i) layout of workplace and which ensures a level of protection location of co-workers; and U) any greater than the minimum required electrical hazards. In addition, to protect employees from the injury/accident data should be hazards; and d) fit the user with the reviewed to help identify problem protective device and give instruc- areas. tions on care and use of the PPE. It is very important that end users be made aware of all warning labels for and limitations of their PPE. b. Sources. >:.;..-~,-;.:_-, ; -,~- ',_0. ". '. :,'~::::'..' ..,...,.:..' .~--:: ..':.~.,...""'_:... c. Organize data. Following the walk-through survey, it is necessary to organize the data 5. Fitting the device. and information for use in the 9 r Careful consideration must be given to comfort and fit. PPE that fits poorly will not afford the necessary protection. Continued wearing of the device is more likely if it fits the wearer comfortably. Protective devices are generally available in a variety of sizes. Care should be taken to ensure that the right size is selected. 7. Reassessment of hazards., It is the responsibility of the safety officer to reassess the workplace hazard situation as necessary, by identifying and evaluating new equipment and processes, reviewing accident records, and reevaluating the suitability of previously selected PPE. 6. Devices with adjustable features. 8. Selection chart guidelines for eye and face protection. Adjustments should be made on an individual basis for a comfortable fit Some occupations (not a complete ,:.,~_.-.;:-~., . "",,,. that will maintain the protective list) for which eye protection ..:.::"-.."'. device in the proper position. should be routinely considered are: ,":c'":: ,.g~cular care should be takeIl,in,. carpenters, electricians, machinists, ~~~S~*!Ii?t;~<F6E<ff~~~~t'~;~~~:;Jl~~ ~.;'.,: ~-",: ._~~~~~:t:~:~~i~~~ters, :;)iGc(', ' ensure that th~ig~X!~'artrsealed to sheet metal workers and tinsmiths, . ,.,'" " the face. In addit!g,A'hjroper fitting ass~~.f?l~S, sanders, grinding '>". 'ofhelnietsis imPprumt to ensure maclii!i~'BPerators, sawyers,weld- .' "that it\villnot fail"~ff during work ers, la~~f$, chemical process .,:, operations. In s2,ffi~,sases a chin operafa~$l~d handlers, and timber C:" strap may be ll~~,~~~~ to keep the cuttigg;:tiDd,Iogging workers. The +;~i~~y~igi1~Stt_-4i..,:.,~ ::~:r:~'~~~~IOf " as fo'prevent a strangulati(lIrhaz::.~;";:againStfiazards associated with the ard). Where manufacturer's instruc- listed hazard "source" operations. tions are available, they should be followed carefully. 10 - Eye and Face Protection Selection Chart ,--_.~-~_._-~-'----' ,~--~'..- --~~_._._---'~~ t '"' / "" : ,,;:; ~'_ ~;:A > '., '>0 .:'" ! " . ....ri,' . -~, .' ":";;' ..... . r.' " . . '-1;.y':'1nrnll.l..:iU' "c',,''''::,- :",' t"''' ' 0 '~.... r.~ .. :x,';(~>~~^'""'> '" .,,~. .:^O~-> < "," '~.".';,~"'i(~ ~ ~El.11~".;;" , ,.' ",.- . . ; ,,' . ' ~___. .m__".._.. _=.__. u__.~_~..____~___,__~ Face shields, goggles, spectacles with side protection. For severe exposure use face shield. See notes ..... .... (1), (2),.q>-,~,:::: " ;__i?['~::V;~i}'~?IH1'-j':{~t~i,~tfit~ih.... ,~ace shi~lds w~fu-'6ver goggles. .:.::,.... molten metai~.i;:;i.~~fri6tes (1), (2), (3).:.., ooAcr-Chipping, grinding machin- ery, masonry work, woodworking, sawing, drilling, chiseling, powered fastening, riveting and sanding. .. HEAT-Furnace operationS'':;Wllring, casting, hot dipping and Welding. .,..,.....;.- '~.- ..;"-.- ....-.. .;. Flying frag- ments, objects, large chips, particles sand, dirt, etc. Spectacles with side protection, goggles, face shields. See notes (I), (3), (5), (6), (10). For severe exposure, use face sheild. Hot sparks Jli'ghJerripera4~:]~creen face shields, reflect~y~iace ture exposure.?'llheilds. See notes (1), (2); (Jj: . .-.- - - . . - - . . .. CHEMICALS-Acid and cheIiiidills Splash .'cc):'.Gpggles, eyecup and covet.~pes. hondling, d,gre"mgp"tirigfri~t~~llt:IJflf:~'i::.~i~~r"d DUST-Woodworking, buffing, general dusty conditions. LIGlIT and/or RADIATION- Electric arc welding Gas welding Cutting, torch brazing, torch soldering Glare .' Nuisance dust Goggles, eyecup and cover types. See note (8). Optical radiation Welding helmets or welding shields. Typical shades: 10-14. See notes (9) and (12). Optical radiation Welding goggles or welding face shield. Typical shades: gas welding 4-8, cutting 3-6 and brazing 3-4. See note (9). Optical radiation Spectacles or welding face shield. Typical shades: 1.5-3. See notes (3) and (9). Poor vIsion Spectacles with shaded or special- purpose lenses, as suitable. See notes (9) and ( 10). 11 Notes to Eye and Face Protection Selection Chart: (1) Care should be taken to recog- nize the possibility of multiple and simultaneous exposure to a variety of hazards. Adequate protection against the highest level of each of the hazards should be provided. Protective devices do not provide unlimited protection. . . ...r'c "i:."-~',,:,-,"'. (2) Operations involving heat may also involve light radiation. As required by the standard, protection from both hazards must be pro- vided. ';<~';:::::~.:::.;- . .,.,-,~,~-:,; .-...... .. .'~ .. . .. devices in electrical hazard areas. (8) Atmospheric conditions and the restricted ventilation of the protec- tor can cause lenses to fog. Fre- quent cleansing may be necessary. (9) Welding helmets or faces hie Ids should be used only over primary eye protection (spectacles or goggles). (10) Non-sideshield spectacles are available for frontal protection only, but are not acceptable eye protec- tion for the sources and operations listed for "impact." ~'f;~;:~+;/,':M:%~-~{~J;f~~~~W~!~ shoUld9H~i,~~~~~tt~Jl)Ventilation should be ad- .,3~';;-jH); .' .... overprimaryeye proteCiion"(speci':~';::eq'l1ate, but well protected from . . ;-,'. -.' tacles or gdggi~)";:{~:~S;>' . spl:iS~~~try. Eye and face protec- ,.0;-':: . "", _~ tionsnlS[dd be designed and used so ,c;>;:: (4fAs.requiredb)l:;me standard, that it}j<<tyides both adequate _::::~' filter lenses mus~iri,~t the require- ventil~!iQ#::hnd protects the wearer ",,\;;,'; ments for shaded~ignations in from~t:k~~.entry. :"i.:.. . 1910;133(a)(5);~iilted and shaded ..:'j':'..'.,,;<c - 'c:::,:" -co " '.' lenses arenotfilt~rleri$es unless (12};J1i9'@.cnon from light radiation ~~~;j;:S_i4fi.~;l~~.;~~~~~eacor tde~~~(t.." '~j~~~~#~~~~: ~~t~:~el~tn~e , .. . . . . . ,...::.'.:,.... darkesfshade that allows task (5) As required by the standard, performance. persons whose vision requires the use of prescription (Rx) lenses must 9. Selection guidelines for head wear either protective devices fitted protection. with prescription (Rx) lenses or protective devices designed to be worn over regular prescription (Rx) eyewear. (6) Wearers of contact lenses must also wear appropriate eye and face protection devices in a hazardous environment. It should be recog- nized that dusty and/or chemical environments may represent an additional hazard to contact lens wearers. (7) Caution should be exercised in the use of metal frame protective 12 All head protection (helmets) is designed to provide protection from impact and penetration haz- ards caused by falling objects. Head protection is also available which provides protection from electric shock and bum. When selecting head protection, knowledge of potential electrical hazards is important. Class A helmets, in addition to impact and penetration resistance, provide electrical pro- tection from low-voltage conduc- tors (they are proof tested to 2,200 volts). Class B helmets. in addition i . I protection would be required for carrying or handling materials such as packages, objects, parts or heavy tools, which could be dropped; and, for other activities where objects might fall onto the feet. Safety shoes or boots with compression protection would be required for work activities involving skid trucks (manual material handling Where falling object hazards are carts) around bulk rolls (such as present, helmets must be worn. paper rolls) and around heavy Some examples include: working pipes, all of which could potentially below other workers whoareusing roll over an employee's feet. Safety tools and materials whichc'ould fall; shoes or boots with puncture working around or unde(cQnveyor protection would be required where belts which are carrying p~;or sharp objects such as nails, wire, materials; workingbeloWrnachin- .....ta~~s,screws, large staples,s~rap, ;~:~~~~qi~~~l~liii~~~~~'Iii1~{~'I~~~-":~~" conductors.~,;".Some occupati?~~'(riot a complete <:':;~{tb' list) for which fo(it'p.rotection. ,., Some examples of occupart6ijs for "should be routi4~!y'~onsidered are: ~:~,~,~', which head protection shoqldbe'.. shipping and re(;#j~JEg clerks, stock p.". routinely considered are: q~n- '. c1erks,carpent~~~~I~stricians, ters, electricians, linemen, rijecban~ machinists,rjie~iian)CS:a,nd repair- ics and repairers, plumbers aridp~i:.;,;~.~r~{B~Y,Ill~~;Widpi~:ii.~l,'~ . fitters, assemblers, packers, wrapj.Z.{i<1~~@iilmetal worker~{';~~., pers, sawyers, welders, laborers, .... bleis;drywall installers aridI~i e , freight handlers, timber cutting and packers, wrappers, craters, punch logging, stock handlers and ware- and stamping press operators, house laborers. sawyers, welders, laborers, freight handlers, gardeners and grounds- keepers, timber cutting and logging workers, stock handlers and ware- house laborers. - to impact and penetration resis- tance, provide electrical protection from high-voltage conductors (they are proof tested to 20,000 volts). Class C helmets provide impact and penetration resistance (they are usually made of aluminum which conduct electricity), and should not be used around electrical hazards. 10. Selection guidelines for foot protection. Safety shoes and boots which meet the ANSI Z41-1991 Standard provide both impact and compres- sion protection. Where necessary, safety shoes can be obtained which provide puncture protection. In some work situations, metatarsal protection should be provided, and in other special situations electrical conductive or insulating safety shoes would be appropriate. Safety shoes or boots with impact 11. Selection guidelines for hand protection. Gloves are often relied upon to prevent cuts, abrasions, burns and skin contact with chemicals that are capable of causing local or systemic effects following dermal exposure. OSHA is unaware of any gloves that provide protection against all potential hand hazards, and com- monly available glove materials 13 It is also important to know the performance characteristics of gloves relative to the specific hazard anticipated; e.g., chemical hazards, cut hazards, flame hazards, etc. These performance characteristics ".,:;..". should be assessed by using stan- _.."'c......, ". ';':.::"':. dard test procedures. Before pur- .. ''''''," chasing gloves, the employer should ,i::.c" ".,.fe.ql.!$5tdocumentation froI11the-",., li1~~i~q~~,2';,::,;~;J:~~1~~r~~~h:;s~h;~4~fAWJ~4~Jd~cAB':~:I~aning and maintenance. . ,,:;:,:" the hazard(s}a:gi!9~p~te<Lc' " It is-iii}.R9rtant that all PPE be kept ~,::",,:~.. " . ,':: ..' " " clean'ap:~l>roperly maintained. (jther factors to,%:4onsidered for Cleani,~~,i~particularly important ~'i:~t;',glove selection iffg~neral include: for eY~AAQ,face protection where '" ...,.., d~~y <:>f:!~*ged lenses could impair ,,',t:; (A) As long a~J6~~'rformance VISlOO;i'20i;i: ":~"".""."""" characterist~~s~~C(;~p,tilble, in , " . '..- < .. certam CIrcumstances: Itmay be,''''J:<~~Jl)?*R~oses of compliance /~?;~fi;~yh:'.1~Qt~'~(js1~~;ie~~;ve t:i~~~~~,: ,:)ili-:f,~clg1J32 (a) and (b), PPE . change cheaper gloves than'to:re''''shoulrlbeirispected, cleaned and more expensive types; and, maintained at regular intervals so that the PPE provides the requisite protection. provide only limited protection against many chemicals. Therefore" it is important to select the most appropriate glove for a particular application and to determine how long it can be worn, and whether it can be reused. (B) The work activities of the employee should be studied to determine the degree of dexterity required, the duration, frequency and degree of exposure of the hazard and the physical stresses that will be applied. With respect to selection of gloves for protection against chemical hazards: (A) The toxic properties of the chemical(s) must be determined; in particular, the ability of the chemical to cause local effects on the skin and/or to pass through the skin and cause systemic effects; 14 ( (B) Generally, any "chemical resistant" glove can be used for dry powders; (C) For mixtures and formulated products (unless specific test data are available), a glove should be selected on the basis of the chemi- cal component with the shortest breakthrough time, since it is possible for solvents to carry active ingredients through polymeric materials; and, (D) Employees must be able to remove the gloves in such a manner as to prevent skin contamination. It is also important to ensure that contaminated PPE which cannot be decontaminated is disposed of in a manner that protects employees from exposure to hazards. [FR Doc 94-7581 Filed 4-5-94; 8:45 am] BILLING CODE 451O-26-F BA 6081 (9/94) A TT ACHMENT C FIRST REPORT OF INJURY Nhnn..OI. O.p."m.nc or LtlbOf ..... lnd....lry WOflr..,.' Comp."'.lron Oi""..on First Report of Injury 44J.L..r..,.no :jOad Notth See instructions in folder accompanying forms. 1. OSHA c--' 111111111111111111111111111111 St. PI""" MN 6616&.4306 [81212a8.2432 All dates must be entered in MM/DD/YY format. Type or Print. EMPLOYEE 2. Name nut. firrt. middle) 3. EMPLOYEE SOCIAL SECURllY NO: 4. Home addre.. (include county en::I zjp~ 5. DATE OF CLAIMED INJURY: 00 Not Use thi, Space " 6. Sox: - Mole _Female 7. Merital StatuI: Married _Not - , 8. Occupation: 9. Date of Birth: _'----1_ 10. Date Hired: ----1_,_ 11. Regular Dept: 1 2. Home Phone No. tAlC. No.1 13. Apprentice: No - _Yel WAGE INFORMATION 1 5. Rate per hour: 16. Hours pet day: 14, Average wage/week : 17. Cay. per week: 118. What i, the weekly value of MEALS: . LODGING: . 2nd INCOME: . 19. Employment Status: _Full time _Pert time _Seasonal _Volunteer lAnech 26 week wege otetement 10< pert time 0< irregulerly ocheduled employee.) ! If employee ia a pOrK:8 officer or fwefighter: Smoker: Yea No , OCCURRENCE 20. PLACE (includ. d.pt & lull oddr...1 21.0ateoffim 22. Date employer day of lo.t: time: ----1:....-1_ notified of injury:" -1-1_ . i , 24. Oata employer notified , 23. Return to work data: ----1_,_ of lolt time: -'-'- I 25, Tim. of day 0 AM I 25. Oate of death: _'----1_ On emnlover', "remilel? n Yea n No o f injury: 0 PM i 27. DESCRIBE NATURE OF INJURY OR ILLNESS IN DETAIL. BE SPEOF IC linch..:!. partfal of body aU.cud, e.Q. .,,-'lpuuuon of right index fing., at 2nd joint. fracturad a,m, I..d poi.oningl I , :8. OESCRIBE EMPlOYEE'S AcnVITIES WHEN INJURY OCCURRED 'MTH OETAlL.S OF HO'oN' EVENT OCCURRED (include name of othet indivtdu.ala involwd, tool., m.chincry, objects, 'V.pOR, I cl'\.micoli.. ,.di.tiona. Ul"'If"-tural motions 01 empkJv-1 I i I I ! 29. PHYSICIAN (full neme. title, addr... and phone Oln'lbef't 30. HOSPIT AIJClINIC Inam. and oddr...' I I i , 31. Witnen and phone nunber: i EMPLOYER 32. Legal name &. mailing addre.. ird. zip 34. Un.mploy ID No.: i ANDOVER 33. Oate form completed: --.J--1_ i I 1685 CROSSTOWN BLVD. NW Payroll Class Code ANOKA MN 55303 35. SIC cod. 37. Employer', Representative. print full name. tide and phone number: j 36. Print ,uperviaor' a name and phone nu-nber.: I I SEND REPORT IMMEDIATELY - DO NOT WAIT FOR DOCTOR'S REPORT CONTAINS ALL ITEMS REQUIRED BY OSHA FOAM 101 i EMPLOYER STOP HERE - DO NOT USE THIS SPACE N P S T occ INSURANCE 38. CARRIER 39. In.un... 10 No: 40. ADJUSTER I N/A Berkley Administrators I SELF-INSURED 41. Inaur.nee CI... Code: P.O. Box 59143 I Mpls., MN 55459-0143 I (612) 544-0311 43. Oat. inlurer received notice: 42. CARRIER CLAIM NUMBER02-o00127 44. Adjullct 10 No: 0698639002 i i 1I-20~20-o6 (1-121 Original to Berkley Administrators Copies to Employer, Employ.. end Workers' Compensetion Division BA 251 S/1 (4/92) . .. ATTACHMENT D EMPLOYEE REPORT OF UNSAFE CONDITIONS ... , Employee Report of Unsafe Conditions Employee Department Hour Date Hazard or problem Suggestions Employee: Complete and give to supervisor Department HeadlDivision Head/Supervisor Department Date Action taken Department HeadlDivision Head/Supervisor: Complete and give to City Administrator Date City Administrator Review/comments Signature of City Administrator . .. Follow-up Documentation Hazard Possible Injury or Illness Exposure Frequency Duration Interim Protection Provided Corrective Action Taken Required Time for Corrective Action Cost of Eliminating the Hazard Retraining Provided Follow-up CheckMade on . Any additional action taken? Signature of Department Head, Division Head or Supervisor Date A . 1 . A TT ACHMENT E NEAR ACCIDENT REPORT .. . t ~ NEAR ACCIDENT REPORT This report is to be completed by employee and turned in to supervisor. 1) Describe near accident: What happened? 2) How did it happen? What were the causes? 3) What are your prevention recommendations? Date Signed (Supervisor)(Turn this form in to your Manager) Signed (Manager) (After review send form to Date Office of the Sheriff Anoka County Sheriff Larry Podany 325 East .Ilain Street, .!noka, M.Y 55303.28./9 (612)323.5000 FIX (612)./22-7503 .' June 25, 1998 City of Andover 1685 Crosstown Boulevard NW Andover, Minnesota 55304 Dear Mayor McKelvey and Council Members: The Anoka County Sheriffs Office is proud to be the provider oflaw enforcement services to your community. Anoka County and the Anoka County Sheriffs Office would like to renew the contract for the City of Andover for the period of January 1, 1999 through December 31. 1999, pursuant to paragraph 5 of the current Law Enforcement contract. Sheriffs personnel are constantly reviewing services and annually prepare a summation, Based on that analysis, recommendations for current and future law enforcement needs are produced. Current contract coverage consists of forty (40) hours of coverage per day, seven (7) days per week of unifonn patrol coverage, plus twelve (12) hours per day. seven days per week of unifonned Community Service Officer coverage, and one full-time school liaison deputy. The following infonnation reviews current contract services and mfonnation on recommended changes to the current contract. 1. Patrol Patrol Division staff have conducted a review of current law enforcement service in Andover. The review follows the fonnat first used by our Office and presented to the Andover City Council in 1995. Again, the purpose of the review is to evaluate the status of existing law enforcement operations and then, based on that analysis, provide recommendations for Andover's current and future law enforcement needs. The review analyzes; Demand for law enforcement services Distribution of calls by Time of Day. and by Day of Week. Affirmative ActioNEquaJ Opportunity Employer City of Andover June 25, 1998 Page 2 Further, the analysis accoun,ts for time spent processing calls including: Response time Scene time Paperwork Demand for back-up units Self-initiated activity Amount of time spent on Dedicated Patrol Activity. Dedicated Patrol Activity [DP A] refers to the time committed to having a Deputy assigned to a specific location in order to address particular problems; i.e., speeders, A TV or snowmobile violations or extra patrol requests. These time demands are measured against the available time provided in the contract. 1. Andover generates and deputies respond to, on average, 30 Calls For Service (CFS) per day. The total processing time for these calls is approximately one hour per call, or 30 hours per day. Andover currently provides a total of 40 hours of police coverage per day. 2. The volume of CFS has grown at about a 10% annualized rate during the past five years. 3. Call distribution is consistent by day of week but does vary significantly in comparisons based on hour of day 4. Call load by shift also varies: "A" shift receives 12 calls "B" shift receives 14 "C" shift receives 4 Note: "A" shift hours are normally 7:00 a.m. to 3:00 p.m. "B" shift hours are normally 3;00 p.m. to 11 ;00 p,m. "C" shift hours are normally 11 ;00 p.m. to 7:00 a.m. 5, "A" shift spends 95% of its time in reactive police work, "B" shift spends 91 % of its time in reactive police work, and "C" shift spends 35% of its time in reactive police work responding to calls for service. 6. The amount of time left for proactive police work is as follows: City of Andover June 25, 1998 Page 3 "A" shift approximately - 1/2 hour "B" shift approximately - 1 1/2hours "C" shift approximately - 5 hours. .' 7. These figures are based on measurements that are calculated using single officer responses. However, 40% of these CFS initially require an additional or "back- up" unit. Taking into consideration the back-up rate, for each A and B shift there is an additional 1-1/4 hours of reactive activity required. 8. The deputies are left with little or no available time with which they can respond to requests for directed patrol activities.' Summary 1. Insofar as Andover's population and demand for police service continues to grow, the City should increase its uniformed patrol staffing levels, Attention should be focused on both the short-term, immediate needs, as well as long-range projections and plans to accommodate anticipated needs. 2. The distribution of calls and the resultant demand on deputy time indicates that the most pressing need for service and deputy availability is between the hours of 11 :00 a.m. and 10:00 p.m. 3. The most effective time frame in which the deputies can work with citizens are the hours between 2:00 p.m. and 10:00 p.m. 4. The current level of CFS demonstrates the need for an immediate increase of at least one deputy during the 2:00 p.m.to 10:00 p.m. time block. 5. The City should set a goal of reaching a level of staffing that permits a proactive time ratio of 40%. This time ratio provides the most effective environment for providing quality police service. This means an addition of two to three deputies in the near future. 6. The City of Andover may wish to weigh the merit of a COPS MORE grant to permit the hiring of multiple deputies with an initial budgetary expenditure either at or nearly equivalent to the salary of a single deputy. City of Andover June 25, 1998 Page 4 II. Investigations " Investigative services are provided to Anoka County communities in two basic forms. 1. Where the Sheriff s Office is the primary law enforcement agency, there is an investigator assigned to the Patrol Division that deals with misdemeanor and gross misdemeanor investigations. Felony investigations are done by Sheriffs personnel assigned to the Sheriffs Criminal Investigation Division (Cm). 2. Communities that have their own law enforcement provider have their own investigators who do all misdemeanor, gross misdemeanor and a good share of felony investigations. Some felony cases are refereed to cm personnel for investigation. As you can see, CID investigators provide felony investigative assistance to all law enforcement agencies and communities in Anoka County. Investigators assigned to the Sheriffs Patrol Division provide investigative services only to communities where the Sheriffs Office is the law enforcement agency. There is one significant difference between cm investigators and the investigator assigned to the Patrol Division. The investigator in Patrol takes direction directly from Sheriffs command personnel only. cm investigators take direction from Sheriffs command staff as well as the Anoka County Joint Law Enforcement Council. The Joint Law Enforcement Council was formed in 1970. For your information, attached is brief synopsis of the purpose of the Council. The Sheriff is the representative for the communities where the Sheriffs Office is the primary provider. Due to the rapid growth in some of these communities, efforts have begun to include representatives from these communities to participate in the Joint Law Enforcement Council meetings. The role of the 15 CID investigators has been discussed for some time. As the investigative needs of Anoka COlmty have changed, the focus of these investigators has been changing as well. Investigators have been assigned to metrowide task forces dealing with narcotics investigations and gang and violent crimes investigations. Most recently, investigators are working on task forces dealing with motor vehicle thefts, and future plans will more than likely include an investigator working on a retail theft/fraud investigation task force to combat the rise in check fraud and thefts from retail stores. cm staff have always specialized in the investigation of sex related crimes, felonious assault crimes and homicide investigations. As a result, a limited amount of investigative time has been available to ,work the other felony crimes. With the need to specialize, this available time will continue to decrease_ City of Andover June 25, 1998 Page 5 I am providing this information to all of our contract communities to inform them of how investigative services are provided, and to also make some recommendations. After reviewing statistics from the cm Annual Report, it appears that some communities should consider adding personnel to their contracts to investigate felony crimes in their cities. These crimes would be those other than what CID staff specialize in or will be focusing their efforts on. The resulting benefits would be to increase the time spent investigating these crimes because the investigator would focus hislher time completely on crimes occurring within the contract area. " If you decide not to increase your contract services to include investigative staff, the Sheriffs Office will continue to investigate crimes. Factors such as the number of investigators available and the time available for investigation will affect our response. No case will be turned away and all Sheriffs personnel assigned to cm will take all forms of cases. However, the investigator who specializes in an area might be limited as to the time he/she can put toward each case. Included in the materials for each contract area is information on investigations and recommendations on changes in other levels of service. I encourage each jurisdiction to carefully look at the information. One possibility that some communities might consider is sharing investigative resources. City of Andover Investigative Review The City of Andover had 315 cases that were referred to the Criminal Investigations Division (Cm). This represents approximately 14% of the 2,168 total cases that cm dealt with in 1998 from all Anoka County communities. Of this number, between 220 and 265 cases would not be the type of case that cm personnel would investigate under the change in focus being considered. This is approximately 60 to 70 percent of all the felony cases that were referred to cm in 1998 from Andover. The investigator assigned to the Patrol Division handling misdemeanor, gross misdemeanor, and some felony investigations dealt with a total of387 Andover investigations. This represented approximately 34% of the total cases this investigator was assigned. It is our recommendation that the City of Andover share the cost of a full time felony investigator with neighboring communities. Andover's growth in the past years and expected continued growth will certainly see an increase in all types of crimes and most certainly in the areas that C1D will not normally deal with. The number of felony cases are rising at such a rate that additional investigative staff will be needed for all the cities. 1 thought to share an investigator would be an excellent way to begin adding investigative City of Andover June 25, 1998 Page 6 staff and to better measure what is truly needed. Andover might consider sharing investigative services with community such as Ham Lake or East Bethel who have almost identical numbers of cases and contract for services with the Sheriff s Office. III. Overview of Costs of Options Option 1: Option 2: Option 3: Option 4: Total cost of maintaining current contract coverage and 1999 rates applied is $750,384. This amount is reduced by the anticipated amount of Police State Aid to be received. The latest figure received from the State for this was $5,271 per sworn deputy. Although this figure is determined by the State and is thus subject to fluctuation, this would mean S49,547 applied to the cost of the 1999 contract, leaving a net cost of S700,837. See attachment for breakdown of costs. Total cost of maintaining current contract coverage and adding eight (8) hours of uniform patrol coverage, which would provide forty-eight (48) hours per day with 1999 rates applied is $899,794. Again this amount is reduced by the anticipated amount of Police State Aid to be received. Although this figure is determined by the State and is subject to fluctuation, this would mean $49,547 applied to the cost of the 1999 contract, leaving a net cost of 5850,247. See attachment for breakdown of costs. Total cost of maintaining current contract coverage and adding sixteen (16) hours of uniform patrol coverage, which would provide fifty six (56) hours per day with 1999 rates applied is $1,012,092. Again, this amount is reduced by the anticipated amount of Police State Aid to be received. Although this is determined by the State and is subject to fluctuation, this would mean $49,547 applied to the cost of the 1999 contract leaving a net cost of S962,545. See attachment for breakdown of costs. The total cost of adding one-third of a full-time felony investigator would be S33,856. See attachment for breakdown of costs. IV. Recommendation: Our recommendation to the City of Andover is: City of Andover June 25, 1998 Page 7 1. Add eight hours of uniform pa,trol coverage, seven days per week, which would provide a total of forty-eight (48) hours per day. 2. Add investigation services to the current contract, either by sharing a full- time felony investigator with one or two neighboring communities, or by adding one (1) full-time investigator of your own. Due to a change in our process, we are later than usual in providing this information to you. 1 apologize for this delay and hope this causes minimal problems. Myself, Chief Deputy Peter Beberg and Captain Andersohn will be available at all times to answer your questions. Once again, the Anoka County Sheriff s Office is proud to be your law enforcement provider and will continue to work hard to maintain a high level of trust and partnership. cc: Richard Fursman - City Administrator Andover January 1999 - December 1999 Forty Hours Coverage Twelve Hours C.S.O. 365 DA YSIYEAR 365 DA YSIYEAR A. Sworn Deputy Sheriff 1.) 8.40 Deputies $3,679 /month 2.) 7 Overtime (Average hours/month per Deputy) 3.) Liaison Officer B. Non-Sworn C.S.O. C. Benefits for Sworn and Non-Sworn Personnel P.E.R.A. (Sworn) P.E.RA (Non-Sworn) FICA Medicare Severance Allowance, Unemployment Compensation Life Insurance Health Insurance Dental Insurance Long Term Disability Insurance Worker's Compensation Uniforms Total Benefits I. PERSONNEL " TOTAL PERSONNEL COSTS II. VEHICLE 2 Squads 1 Vehicle 1 Vehicle A. Police Equipped Vehicles B. C.S.O. Vehicle C. Liaison Vehicle D. Maintenance Costs 1.) Vehicle 2.) Emergency & Communications Equipment 3.) Insurance 4.) Cellular Telephone Total Maintenance Costs TOTAL VEHICLE COSTS III. Administrative Costs Administrative, Clerical, Etc. IV. TOTAL COST TO CONTRACTING MUNICIPALITY *Less Amount Received From State for Police State Aid NET COST TO CONTRACTING MUNICIPALITY 48,989 1,929 2,848 6,231 2,036 1,167 160 43,748 2,886 1,203 9,106 4,960 41,066 864 1,488 600 $370,796 22,462 36,473 37,230 125,263 $592,224 $49,600 7,200 7,200 44,018 $108,018 $50,142 $750,384 49.547 $700,837 "This figure is determined by the State and is subject to fluctuation, The latest figure available is $5,271 per Deputy, Andover January 1999 - December 1999 Forty-Eight Hours Coverage Twelve Hours C.S.O. 365 DA YSIYEAR 365 DA YSIYEAR I. PERSONNEL A. Sworn Deputy Sheriff 1.) 10,08 Deputies $3,679 /month 2.) 7 Overtime (Average hours/month per Deputy) 3.) Liaison Officer B. Non-Sworn C,S.O. C. Benefits for Sworn and Non-Sworn Personnel P.E.RA (Sworn) P.E.RA (Non-Sworn) FICA Medicare Severance Allowance Unemployment Compensation Life Insurance Health Insurance Dental Insurance Long Term Disability Insurance Worker's Compensation Uniforms Total Benefits TOTAL PERSONNEL COSTS II. VEHICLE 3 Squads 1 Vehicle 1 Vehicle A. Police Equipped Vehicles B. C.S.O. Vehicle C. Liaison Vehicle D. Maintenance Costs 1.) Vehicle 2.) Emergency & Communications Equipment 3.) Insurance 4.) Cellular Telephone Total Maintenance Costs TOTAL VEHICLE COSTS III. Administrative Costs Administrative, Clerical, Etc. IV. TOTAL COST TO CONTRACTING MUNICIPALITY *Less Amount Received From State for Police State Aid NET COST TO CONTRACTING MUNICIPALITY 57,956 1,929 2,848 7,372 2,407 1,364 188 51,566 3,402 1,423 10,639 5,632 48,092 9,796 1,860 900 $444,955 26,954 36,473 37,230 146,726 $692,339 $74,400 7,200 7,200 60,648 $149,448 $58,007 $899,794 49,547 $850,247 "This figure is determined by the State and is subject to fluctuation, The latest figure available is $5,271 per Deputy, Revenue received is for previous year Deputy hours ~ndover January 1999 - December 1999 Fifty-Six Hour Coverage Twelve Hours C.S.O. 365 DA YSIYEAR 365 DA YSIYEAR A. Sworn Deputy Sheriff 1.) 11.76 Deputies $3,679 /month 2.) 7 Overtime (Average hours/month per Deputy) 3.) Liaison Officer B. Non-Sworn C.S.O. C. Benefits for Sworn and Non-Sworn Personnel P.E.R.A. (Sworn) PER.A. (Non-Sworn) FICA Medicare Severance Allowance Unemployment Compensation Life Insurance Health Insurance Dental Insurance Long Term Disability Insurance Worker's Compensation Uniforms Total Benefits I. PERSONNEL " TOTAL PERSONNEL COSTS II. VEHICLE 3 Squads 1 Vehicle 1 Vehicle A. Police Equipped Vehicles B. C.S.O. Vehicle C. Liaison Vehicle D. Maintenance Costs 1.) Vehicle 2.) Emergency & Communications Equipment 3.) Insurance 4.) Cellular Telephone Total Maintenance Costs TOTAL VEHICLE COSTS III. Administrative Costs Administrative, Clerical, Etc. IV. TOTAL COST TO CONTRACTING MUNICIPALITY *Less Amount Received From State for Police State Aid NET COST TO CONTRACTING MUNICIPALITY 66,922 1,929 2,848 8,512 2,778 1,561 217 59,385 3,917 1,644 12,173 6,304 52,110 9,796 1,860 1,200 $519,114 31,446 36,473 37,230 168,189 $792,453 $74,400 7,200 7,200 64,966 $153,766 $65,872 $1,012,092 49,547 $962,545 "This figure is determined by the State and is subject to fluctuation. The latest figure available is $5,271 per Deputy. Revenue received is for previous year Deputy hours Investigator . January 1999 - December 1999 Forty Three Hours per Wk, Five DayslW 260 DA YSIYEAR I. PERSONNEL A. Sworn Deputy Sh'eriff 1.) 1.00 Investigator $4,481 /month 2.) 7 Overtime (Average hours/month per Investigator) 3.) Fill in vacation, days off, etc. B. Benefits for Sworn Personnel P.E.RA (Sworn) Medicare Severance Allowance Unemployment Compensation Life Insurance Health Insurance Dental Insurance Long Term Disability Insurance Worker's Compensation Uniforms Total Benefits TOTAL PERSONNEL COSTS II. VEHICLE A. Police Equipped Vehicles 1 Squads B. Maintenance Costs 1.) Vehicle 2.) Emergency & Communications Equipment 3.) Insurance 4.) Cellular Telephone Total Maintenance Costs TOTAL VEHICLE COSTS III. Administrative Costs Administrative, Clerical, Etc. IV. TOTAL COST TO CONTRACTING MUNICIPALITY *Less Amount Received From State for Police State Aid NET COST TO CONTRACTING MUNICIPALITY 7,156 910 299 157 17 4,654 307 176 1,224 200 2,250 o 372 300 $53,776 3,030 5,964 15,099 $77 ,870 $14,500 2,922 $17,422 ' $6,277 $101,569 o $101,569 'This figure is determined by the State and is subject to fluctuation. The latest figure available is $5,271 per Deputy, Revenue received is for previous years hours worked AUTHORITY AND RESPONSIBILITY OF THE ANOKA COUNTY JOINT LAW ENFORCEMENT COUNCIL " To understand the authority of the Council, you must first understand its history. The Council was created in 1970 for two basic reasons. At that time there was a lot of interest generated by the Metropolitan Council and Minneapolis Mayor Art Naftlin in a metropolitan police force. Such a concept was not well received by the law enforcement community in Anoka County. While it was conceded that some aspects of law enforcement might be handled better on a regional basis, the size of the region proposed and the broad inclusion of all law enforcement in one agency just seemed unworkable. The concern about metro police and recognition of the validity of some county-wide approach to certain aspects of law enforcement was the first and most significant reason for the creation of the Council. The concept was simply that by forming a county-wide law enforcement authority, we could demonstrate that it was not necessary to go to a metro level to obtain the regional benefits. In addition, it was believed that we could gain some real benefits by addressing the aspects of law enforcement that we conceded could be addressed on a county-wide basis. The second reason for forming the Council was to take advantage of the very substantial money flowing out of Washington, D. C. in the form ofLEAA grants. This was an opportunity for federal funding that only occasionally will appear. To obtain a grant, you need a concept and the people who could secure the grant. Fortunately, we had both, the concept and the people. A lot of hard work went into creating the Council, securing grants and making the concept work. A number of issues had to be resolved. We first secured a grant to fund a study which would suggest the areas of law enforcement that were most appropriate for the Council to undertake. The study suggested that the areas were: 1. A major crime investigation unit; 2. County-wide training; 3. Central communications; 4, Central records; 5, Central recruiting and lateral transfer. Joint Law Enforcement Council Page 2 We were then successful in obtaining a very significant grant which in large part provided the funding to accomplish the first three areas and perform some work on centralization of records. " While there was some discussion on where the investigation, training and communications were going to be situated, the County was the only real alternative. In the first place, the investigators needed county-wide police powers, The sheriff was, and probably still is, the only authority who could give them such powers as deputy sheriffs. Secondly, the County was the only place large enough to house all these services. Lastly, but significantly, the County was, and is, the governmental unit to provide the funding. The inability of the Council to directly levy taxes, together with the language of the agreement itself, anticipates that the County will "make such alterations in the budget as they deem proper and necessary and shall proceed to levy taxes as needed to find the budget as approved." Such a budgetary control will naturally call for a close relationship with the entity being funded. There never has been a contract prepared or executed between the Council and the sheriff or the County which defines exactly the nature of the respective authority or responsibility. The concept worked, and I believe it simply appeared to all that forcing a documentation of what was at times a fragile relationship would not have been productive. From the point of making the decision to house the units with the sheriff, it appeared only reasonable to have the sheriff assume other administrative control, responsible, however, to the Council for work direction. As time had gone on, the Council had been less active. Some members had complained of frustration at what they saw as a reduced role of the Council. This frustration was under- standable. The Council had not brought forward any new concepts to explore, evaluate and implement. The existing concept was being capably administered. Like the owner of a business that is being successfully managed by his professional staff, the Council was experiencing a feeling of uselessness. The Council has since taken an active role. The Council has the authority to direct the work performed by the CID Investigators, central communications and the training officer. New and additional funding sOurces are being explored. A different emphasis on areas or types oflaw enforcement are being analyzed. Excerpts taken from memo dated 2/25/81 RE: Authority & Responsibility of the Anoka County Joint Law Enforcement Council by County Attorney Robert M.A" Chair of JLEC s... ~ o :I: :>. .c t/) u. U o o CO o o I'- o o to o o I.{) o o "'I' o o cry o o N I cry N , N N , ...... N I 0 N I (j) ...... , CO ...... , I'- ...... I to ...... , I.{) ...... , "'I' ...... I cry ...... I N ...... I ...... ...... I 0 ...... , (j) , CO I I'- I (0 I I.{) , "'I' , cry , N , ...... , 0 0 0 0 ...... ~ C1) C1) ~ o o ,...... ~ o o <.0 o o -+- ... o o '" . . o o o o o CO o o CD o o -.:t o o N .,.- ~ c: ::J en -- ro en 'C U. ::J ..c: I- "0 Q) S Q) ::J I- c: o 2 o 1o- m <l> >- >- .c en u.. u o o o ('.l .- o o o o .- o o o ex> o o o <0 o o o -.::t o o o ('.l I"- (j) (j) .- <0 (j) (j) .- I.!) (j) (j) .- -.::t (j) (j) .- (V) (j) (j) .- o .., L.J .., L.J .., FEASIBILITY REPORT L.J .., L.J JAY STREET RECONSTRUCTION PROJECT .., L.J FROM COMMERCIAL BOULEVARD TO BUNKER LAKE BOULEVARD (CSAH 116) .., L.J .., L.J CITY PROJECT 98-11 SAP 198-118-01 .., u CITY OF ANDOVER, MINNESOTA .., L.l ,-, L.l .., L.l .., L.l .., o...J .., L.l COMM. NO. 11608 JULY 2,1998 .., u ~ . o...J TKDA TOl TZ, KING DUVAll. ANDERSON AND ASSOCIATES, INCORPORATED .., ENGINEERS' ARCHITECTS' PLANNERS 1500 PIPER JAFFRAY PLAZA 444 CEDAR STREET SAINT PAUL. MINNESOTA 55101,2140 PHONE:612/292,4400 FAX:612/292,0083 L.l .., :.J .., L.l ., ;.J ..., u TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED ENG INEERS-ARCHITECTS-PLANNERS ST. PAUL, MINNESOTA ...., July 2, 1998 -...J ., L.J ..., FEASIBILITY REPORT u JAY STREET RECONSTRUCTION ..., LJ ..., FROM COMMERCIAL BOULEVARD TO BUNKER LAKE BOULEVARD LJ ..., CITY OF ANDOVER, MINNESOTA LJ ..., COMMISSION NO. 11608 -...J ..., LJ ..., LJ ..., ..., I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly registered Professional Engineer under the laws of the State of Minnesota. L.J LJ ..., ..~~~ Thomas D. Prew, P.E. Registration No. 19621 LJ ...., u ..., LJ ..., L.J ., :.J ..., 11608 L.J ..., ...J ..., ...J JAY STREET RECONSTRUCTION CITY OF ANDOVER, MINNESOTA ..., ....J ..., ...J Introduction .., As part of Andover Commercial Park Redevelopment, Jay Street needs to be reconstructed to handle the increased traffic. Also, sanitary sewer, storm sewer, and watermain are needed to serve properties along Jay Street. LJ .., ...J Existing Conditions ..., ...J Jay Street is approximately 22 feet wide with a bituminous surface. There is no storm sewer within the street; however, a storm sewer stub exists at Commercial Boulevard. There are mature trees located along the east side of the street, within the right-of-way. ..., ...J ..., ..J The west side of the street is now owned by the City of Andover, and is being redeveloped into a commercial center. ..., There are sanitary sewer stubs located at each end of the street. ..J ..., Ten-inch DIP watermain has been extended from Bunker Lake Boulevard, south about 535 feet. ....J There are no sidewalks or trails along the street. On-street parking is done by pulling off the street onto the adjoining lawn. .., ....J ...., Current vehicle count on the street is only a few hundred vehicles per day, we expect an ADT of 7200 once the Commercial Park is developed. A full traffic study and a Signal Justification Report are currently being prepared to address traffic in this area. LJ .., Other Considerations ...J .., Anoka County has notified the City that they intend to upgrade Bunker Lake Boulevard in the summer of 1999. Planning and construction of this project will include consideration of their upcoming project. :...J .., ..J .., ..J ..., LJ 1 11608 ..., ....J --, _J --, .....J Recommended Improvements --, .....J A. Sanitary Sewer .., .....J Sanitary sewer would be extended from the stub at Bunker Lake Boulevard, south to the Kottke Bus Service office building. An 8-inch service stub would be extended to the proposed Andover Cinema site. All other services will be 6-inch. .., .....J B. Watermain .., Ten-inch watermain would be extended between the stub at Commercial Boulevard, and the end of the existing watermain in Jay Street. Eight and six-inch services, and fire hydrants would also be constructed. .....J .., ;.,j C. Storm Sewer .., --, Storm sewer would be constructed from the existing stub at Commercial Boulevard, northward. Storm sewer would also be constructed southward from Bunker Lake Boulevard. The storm sewer at Bunker Lake Boulevard will discharge into the ditch west of Jay Street. It is anticipated that the ditch will be replaced by storm sewer pipe, with the County project. ....J ....J .., L.J D. Streets .., The projected traffic, including' average daily traffic, peak volumes, and turning movements are all considered when determining the configuration of a new street. Our traffic analysis shows that a 2-lane divided roadway, with left and right turn lanes, would be the most suitable for this street. A 1 Q-foot wide landscaped median is proposed to divide the roadway. The proposed layout is shown in Figure 2. .....J .., .....J .., .., Because of the large amount of traffic, turning movements will need to be restricted to a few intersections. Although this will create a hardship for some properties, it is the safest design for handling the increased traffic. LJ .., The Kottke Bus Service's wide driveways will need to be reduced in width to meet State Aid standards. We will work with the bus company to design entrances that can meet their needs. ....J ;.,j ..., It is proposed that this street be constructed to State Aid Standards, so as to be eligible for State Aid Funds. The plan will be prepared in metric units. LJ --, E. Sidewalk LJ We recommend that a 5-foot wide concrete walk be built along the west side of the street. .., L1 2 11608 .., .....J -, ...J -, ....J F. Traffic Signal -, -, We have informed the County that we believe a traffic signal should be constructed at the intersection of Jay Street and Bunker Lake Boulevard. The County is hesitant because of the short spacing between the existing signals at both Hanson Boulevard and Crooked Lake Boulevard. We are now reviewing traffic data to determine whether signal warrants are met. If they are, we will prepare a Signal Justification Report (SJR) to present to the County. ....J ....J -, L.J -, If a traffic signal is approved by the County, we would expect that it would be built as part of the Bunker Lake Road project next year. L.J LJ Based on the County's standard cost sharing agreement, the City will pay about $115,000.00 of the estimated $150,000.00 cost of this signal. This cost to the City would be a State Aid eligible expense. -, .. ....J G. Decorative Street Lighting ...J The City has asked us to estimate the cost of decorative street lighting for this project, and throughout the Commercial Park. On Jay Street, we would recommend that the entire street be illuminated. This will require lights spaced at about 60-feet (for a 12- foot high pole) along each side of the street. Less lights are necessary if a taller pole is used. The electrical controller cabinet can easily be sized for use on the entire east side of the Commercial Park. ..., ..., u -, -, State Aid will pay for the controller, conduit, wiring, foundations, and the cost of a standard pole. The additional cost of the ornamental pole, about $500.00, can be included as an eligible landscaping item. Eligible landscaping costs for a Municipal State Aid project are limited to 5% of the City's annual construction allotment. In Andover's case, this is about $50,000.00. Some of this amount will also be spent on new trees and shrubs; however, it appears that the entire cost of this item should be eligible for State Aid funds. c.J -, LJ c.J .. u Statement of Feasibility -, -, The recommended improvements are feasible from an engineering standpoint. The economic feasibility will have to be determined by the City Council and the Economic Development Authority (EDA). u LJ -, u ..., u 3 11608 ..., ....J .., ...J .., L.J Permits and Approvals .., The following agencies will require review of this project: .....J .., MN/DOT for funding as a Municipal State-Aid Street. .....J Anoka County Highway Department for connection at Bunker Lake Boulevard. -, Coon Creek Watershed District for stormwater, grading, and erosion control. LJ .., Minnesota Pollution Control for stormwater discharge and erosion control. LJ Minnesota Department of Health for watermain extension. .., LJ Minnesota Pollution Control for sanitary sewer extension. .., Right-of-way ...J There is currently a 60-foot wide right-of-way on Jay Street. This is insufficient to accommodate the proposed street and sidewalk. It is recommended that a gO-foot wide right-of-way be acquired. It is recommended that this property be acquired from the Commercial Park site, as platting of the new lots occurs. Temporary street and utility easements will be necessary until the site is platted. By using property from the Andover Commercial Park site, the City will avoid expensive and time consuming property acquisition from the existing commercial properties along the east side of the street. .., , . ...... .., LJ .., u .., Estimated Project Costs ...J -, The prices quoted herein are estimates only. Itemized cost estimates are located in the appendix. The actual cost of the work will be determined through the public bidding process. u ..., .., MSA Improvement Eligible Costs City Costs Totals Sanitary Sewer $0 $32,383 $32,383 Watermain $0 $39,559 $39,559 Storm Sewer $56,225 $0 $56,225 Street $230,562 $0 $230,562 Decortive Street Lighting $133,250 $0 $133,250 Future Traffic Signal $115,000 .$Q $115.000 Total Estimated Project Costs $535,037 $71,942 $606,979 LJ LJ .., u .., u .., u 4 11608 .., ...J ..., u ..., u Project Funding .., u Project costs will be paid for though a combination of the City's Municipal State-Aid Construction Fund, Commercial Park TIF funds, and assessments. ..., u Estimated Assessments ..., u The assessment map is shown in Figure 5. It is proposed to assess the project as follows: ..., u A. Sanitary Sewer ..., Front foot method - 50% of the actual construction cost. u ..., $16.192 = $10.97/ FF 1,476 FF u ..., B. Watermain u Front foot method, 50% of the actual construction cost. ..., .....) $19,780 = $17.23/ FF 1 ,148 FF .., LJ c. Street and Storm Sewer ..., Front foot method at $30.00/foot. This rate was determined by estimating the cost to rebuild Jay Street as a 36-foot wide street. 25% of this estimated cost is the recommended assessment. ....J ..., u A Preliminary Assessment roll is located in the Appendix. ..., D. Previous Assessments ...J .., Some properties along Bunker Lake Boulevard, which were acquired by the City, had already paid sewer and water connection charges. It is proposed to give a credit to the Andover Cinema Site for these previously paid assessments. Connection charges for those properties which will not be assessed, but will be paid when they connect to it. --J ...., LJ LJ All properties in the study area have paid trunk sanitary sewer and trunk watermain assessments as part of City Project 87-3. Other previous assessments in the area are shown in Figure 4. ..., ...., ;,j 5 11608 ..., L.J ..., u -, u Project Schedule -, ...J City Council Receives Feasibility Report Orders Public Hearing July 7,1998 .., w City Council Conducts Public Hearing Orders Preparation of Plans July 21, 1998 .., w City Council Approves Plans Orders Advertisement for Bids August 4, 1998 .., w Open Bids August 28, 1998 .., City Council Awards Bid September 1, 1998 u ...., Contractor Begins Construction September 15,1998 u Substantial Completion November 1, 1998 ...., u Contractor Completes Construction Spring 1999 .., City Council Conducts Assessment Hearing July, 1999 ..J ..., LJ .., ...J ...., LJ .., w -, ..J .., w .., LJ .., LJ 6 11608 .., LJ .. u .. ....J Appendix ., ....J Cost Estimates .. A. Sanitary Sewer u Item Unit ..., No. Description Quantitv Unit Price Amount u 1 Connect to Existing Manhole 1 EA $ 3,000.00 $ 3,000.00 .. 2 8" PVC SDR 35 800 LF $ 21.00 $ 16,800.00 ....J 3 Standard Manhole 3 EA $ 1,400.00 $ 4,200.00 4 Extra Depth Manhole 15 LF $ 80.00 $ 1,200.00 ..., 5 6" X 8" Wye 2 EA $ 80.00 $ 160.00 u 6 8" PVC SDR 35 Service Pipe 50 LF $ 25.00 $ 1,250.00 7 6" PVC SDR 26 Service Pipe 100 LF $ 13.00 $ 1,300.00 n 8 6" Service Cleanout 2 EA $ 150.00 $ 300.00 ....J Subtotal $ 24,910.00 .., Indirect Costs $ 7,473.00 u Estimated Construction Cost $ 32,383.00 .., u B. Watermain ..., Item Unit LJ No. Description Quantitv Unit Price Amount .. 1 Connect to Existing Watermain 2 EA $ 1,000.00 $ 2,000.00 LJ 2 10" DIP CI50 WM 700 LF $ 22.00 $ 15,400.00 .., 3 8" DIP CI 50 WM 160 LF $ 20.00 $ 3,200.00 LJ 4 6" DIP CI 50 WM 30 LF $ 16.00 $ 480.00 5 6" Hydrant 1 EA $ 1,300.00 $ 1,300.00 ..., 6 10" Butterfly Valve 2 EA $ 800.00 $ 1,600.00 LJ 7 8" Gate Valve 4 EA $ 600.00 $ 2,400.00 8 6" Gate Valve 1 EA $ 450.00 $ 450.00 ..., 9 MJ DIP Fittings 1800 LB $ 2.00 $ 3,600.00 ....J Subtotal $ 30,430.00 Indirect Costs $ 9,129.00 .., u Estimated Construction Cost $ 39,559.00 .., LJ .., U 7 11608 n ....J '1 J '1 ....J C. Storm Sewer '1 ....J No. Description Quantitv Unit Price Amount '1 1 Connect to Existing Storm Sewer 1 EA $ 500.00 $ 500.00 ....J 1 12" RCP 240 LF $ 20.00 $ 4,800.00 2 15" RCP 500 LF $ 23.00 $ 11,500.00 ..., 3 21" RCP 150 LF $ 27.00 $ 4,050.00 .J 4 Standard Manhole 1 EA $ 1,200.00 $ 1,200.00 5 CB/Manhole 4 EA $ 1,700.00 $ 6,800.00 ..., 6 Cone Catch Basin 16 EA $ 900.00 $ 14,400.00 ....J Subtotal $ 43,250.00 ..., Indirect Costs $ 12,975.00 ....J Estimated Construction Cost $ 56,225.00 ..., -J D. Street and Restoration ..., Item Unit ~ No. Description Quantitv Unit Price Amount ..., 1 Mobilization 1 LS $15,000.00 $ 15,000 ~ 2 Reclaim Bit. Surface 5640 SY $ 2.00 $ 11 ,280 ,.., 3 Common Excavation 3300 CY $ 3.00 $ 9,900 L.J 4 Aggregate Base CL. 5 3150 TN $ 6.50 $ 20,475 5 Cone. Curb & Gutter B624 5000 LF $ 7.25 $ 36,250 '1 6 Bituminous Base 850 TN $ 22.00 $ 18,700 -J 7 Bituminous Wear 850 TN $ 25.00 $ 21,250 8 Sidewalk 6500 SF $ 2.00 $ 13,000 ..., 9 Topsoil Borrow 450 CY $ 10.00 $ 4,500 LJ 10 Sodding 2500 SY $ 2.00 $ 5,000 11 Seeding 0.5 AC $ 1,000.00 $ 500 ,.., 12 Striping 1 LS $ 3,000.00 $ 3,000 LJ 13 Trees 50 TR $ 200.00 $ 10,000 14 Shrubs 100 SH $ 50.00 $ 5,000 ,.., 15 Street Signs 70 SF $ 50.00 $ 3,500 LJ Subtotal $ 177,355 ..., Indirect Costs $ 53,207 LJ Estimated Construction Cost $ 230,562 ..., ..J .., ..J 8 11608 ,.., LJ ..., ~ .., LJ L I E. Decorative Street lights Item Unit No. Description Quantitv Unit Price Amount 1 Feed Point Cabinet 1 LS $10,000.00 $ 10,000 2 Light Pole wi Foundation 44 EA $ 2,000.00 $ 88,000 3 2" PVC Conduit and wire 2800 LF $ 1.25 $ 3,500 4 Hand Holes 10 EA $ 100.00 $ 1,000 Subtotal $ 102,500 Indirect Costs $ 30,750 Estimated Construction Cost $ 133,250 .., LJ .., LJ .., LJ .., .., w .., LJ .., u ..., LJ .., ~ .., LJ .., LJ .., LJ .., LJ ..., LJ .., ~j .., ~ 9 11608 .., .....J ~, u .., LJ .., LJ .., u .., ,_J .., -,j .., LJ .., d .., ~j .., ~ ill OJ .<:: UJ u ., -.J .., ...J ..., ,,J -, , J ,.., ..,J c o 0-";:; CO a: g g c.;:-S ,-- C>U'Jo,--r- E C II) III 0 0)'7 0 lIl<..>cmz OJ 0) cCO ~ a: .- ..... c <l:.....:2:<..> 0 ~ 0) - 0) '00 co ~ CD '0 .!:Q c ..... > "- E .- (f) ll.. ~>..g>.E ~mc."!:o a..-,<(()() ..., LJ .., LJ .., ...J ..., , j co o <D ..- ..- c C\J <0 0 CO "tJ ~ ~ ~ "! OJ Q) 0 0 Cii Cii E '<t <0 0 ~ '<t m '<t CO '0 E III '<t 0 f'-. 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I ... ::::.~'::::"""""""'"'''' ... ... ...... ~ N is I;j - ~8 ;~ ..... :il V> .. ...... 0 ------------------ -- - n -7-;::;::=::;-~-~::::==::~~: ---------- o:::::::::::::::::::::;~ ~::; - --~-=,.--=,.~~--=,.~-~_~.;===_-==.2> <<=-=--~~~=~-=-=-=~-===~====~======. <::::::: == == == == = == == == ======= "'" = == == == == == = === == == == = ~=========~====~~~~~=========================================================: -- Q ----..- ------- --- COMM RCIAL BL D. NW 6"p'KOQ5OiJ:~ :)l()Oij 01J1:I 6"'P'INJIS :~O aMI/to/tO :JlvO .lOlcl - - - - - - - - - - - - - - - - - - - . CITY OF ANDOVER REQUEST FOR COUNCIL ACTION Date Julv 7. 1998 AGENDA SECTION Approval of Claims ORIGINATING DEPARTMENT Finance Shirley Clinton Q I ITEM NO. Schedule of Bills REQUEST: The Andover City Council is requested to approve total claims in the amount of$ 697.777.72. BACKGROUND: Claims totaling $ 171.637.96 on disbursement edit list #1 dated 06/30/98 have been issued and released. Claims totaling $ 526.139.76 on disbursement edit list #2 dated 07/07/98 will be issued and released upon Council approval. Date: 07/07/98 Approved By: ~ "'"' . . . . . . "'D . . >..: : ............. . 00. . 0'" . . :i!"' ~~ . 1> . . "U . 0 . 0 . . ,.'" . . ... . . ~ ~ . . Uo . . :;- . . . . "'" . . ~o 00 . . 0..... ~.. . . U o~ . . ..,.., . . " ~ DD . . . . . . ... ... . . Z e.. . . . . . . "' .~ 0 . . " .., . . . . . . "' . . " . . ~ ~ . ~<D<D<D'" 0." . . "' .., . . " . 0'10'\0\0\'" ~ . . 0 . . . . u .... . ............................... .. ." .... . . '" a. ,~ . . .... " "' . 0000. 0 . . M ." ... . . .... .... 0 . MMMM'" .. tIltllClltIJtIltlltf.l:tIl OZ . . 0 888888f-lE-t~~l:o::l:o:: '" . . . ~~nagnarat3~tJ~~~~ .... . ............................ k " . . :::t:::t:::&::::t:::t::::t::::t:::E:X::X::X:::X: . ." . . lZlCrJCrJr.lWCrJCrJCrJUUUU " . . \D\D\D\D'" ,; tIltlltlltlltlltlltllCll e " . . ~~~~~~~~:l:l:l:l .~ u . . Z k " . 0000... "' lQlQIIlIIlOOlQallQ:J::J::>O 0. . . " ... 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