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Home My WebLink AboutCC December 2, 1997 '\ , ) CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (612) 755-5100 Regular City Council Meeting - Tuesday, December 2, 1997 Call to Order - 7:00 PM Resident Forum Agenda Approval Consent Agenda Approval of Minutes agenda Bookmark Name minutes Discussion Items 1. Rezoning Continued/15XXX Hanson Blvd NW/Chesterton Partnership chesterton 2. Public HearingIHousing Finance Program/The Farmstead farmstead 3. Project Update/The Farmstead update 4. Ord. No. 109/Snowmobiles ordl09 5. Ord. No. 2351lntoxicating Liquorllnsurance Requirements ord235 6. Discuss Variance Request for two (2) Accesses to a MSA StreetJ1748 Andover Blvd NW variance 7. Approve Funding for 1998 Calendar calendar 8. Approve Union Contract union 9. Discuss Reduction in Senior Citizen Sewer & Water Rates senior Non-Discussion/Consent Items 10. Reduce Escrow/Hunter's Hollow/Developer Improvements 11. Approve Extension of Time/ Public Hearing/96-16/14220 Crosstown Boulevard NW 12.1998 License Renewals 13. Approve Resolution Accepting Streets & Storm Sewerllndian Meadows 4th Addition 14. Approve Resolution Accepting Streets & Storm Sewer/Indian Meadows 5th Addition 15. Accept Petition/Order Feasibility Report/97-44/Shadowbrook 3rd Addition 16. Approve Change Orders/96-15/Public Works 17. Approve Final Payment/94-33/Commercial Blvd. NW Extension 18. Approve Compensating Change Order/94-33/Commercial Blvd. NW Extension 19. Closing of Funds 20. Approve 1998 DARE Contract 21. Approve 1998 Enterprise and Central Equipment Fund Budgets 22. Approve 1998 Special Revenue Budgets 23. Approve 1998 Risk Management Budget 24. Approve Resolution Giving Final Approval/Bonds/Presbyterian Homes Housing and Assisted Living 25. Approve Change Order #1!97-8/Chesterton Commons 26. Order Plans & Specs/97-46/Well #6 Pumphouse Design 27. 1997 Budget Revisions Mayor/Council Input Payment of Claims Adjournment hhollow ph9616 license inmdws4 inmdws5 pet9744 cos9615 fpay9433 co9433 closing dare enterprise revenue risk bonds co978 ord9746 budget CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , DATE: December 2, 1997 AGENDA SECTION Approval of Minutes ORIGINATING DEPARTMENT City Cle,~~ . ITEM NO. Approval of Minutes The City Council is requested to approve the following minutes: ~over.nber13,1997 Special Meeting (Kunza absent) ~over.nber18,1997 Regular Meeting / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: December 2. 1997 ITEM NO. REZ 97-06, Cont. Rezone from R-l to M-2 Section 22 \ Chesterton Partnership , ORIGINATING DEPARTMENT Planning John Hinzman -1wl} , City Planner AGENDA SECTION Discussion Item, Cont. Request The City Council is asked to review the rezoning request of Chesterton Partnership to rezone +/- 60 acres from R-l, Single Family Rural to M-2, Multiple Dwelling The site is located in Section 22 between Nightingale Street NW and Hanson Boulevard NW, generally north of Oak View Middle School. Backeround The Planning and Zoning Commission voted 3-2 (2 absent) to deny the application at the August 26, 1997 meeting. An inability to properly review the proposal because of insufficient information relating to the development was cited as a reason for denial. The Commission was also concerned about the health, safety, and general welfare of the residents as well as increased traffic and multi-level buildings. The item was tabled at the request of the applicant at the September 16, October 7, October 21, and November 4, 1997 meetings in order to develop a site plan and define senior housing. Since the last meeting, staff has been in contact with Alyce Osborne of Anoka County Community Development and John Mehrkens from Presbyterian Homes of Minnesota in regards to age restrictive provisions on privately funded senior housing projects. They were not aware of any such restrictions enacted. Please see the attached minutes and staff report from the September 16 and October 21, and November 4, 1997 City Council Meetings and August 26 Planning and Zoning Commission Meeting for more information. / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R -97 A RESOLUTION DENYING AN AMENDMENT TO ORDINANCE 8, SECTION 6.03 TO REZONE PROPERTY FROM R-l, SINGLE FAMILY RURAL TO M-2, MULTIPLE DWELLING OF CHESTERTON PARTNERSHIP LOCATED IN SECTION 22 (pIN 22-32-24-11-0002) WHEREAS, Chesterton Partnership has requested an amendment to Ordinance 8, Section 6.03 to rezone property from R-I, Single Family Rural to M-2, Multiple Dwelling located in Section 22, legally described as follows: The most northerly sixty acres of the Northeast Quarter of Section 22, Town~hip 32, Range 24, Anoka County, Minnesota. WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request does not met the criteria for granting a rezoning pursuant to Ordinance No.8, Sections 5.03; and WHEREAS, a public hearing was held, and concern was expressed about the lack of a development proposal for the property. WHEREAS, the Planning and Zoning Commission recommends to the City Council denial of the rezoning as requested. NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and denies the rezoning on said property for the following reasons: I) Lack of information on the development of the parcel to assess effects on the health, safety, and general wefare of the City. 2) Potential for increased traffic and multi-level buildings. Adopted by the City Council of the City of Andover on this 4th day of November. 1997. CITY OF ANDOVER I.E. McKelvey, Mayor ATTEST: j Victoria V olk, City Clerk CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO.8 AN ORDINANCE AMENDING ORDINANCE NO.8, SECTION 6.03, ZONING DISTRICT MAP OF THE CITY OF ANDOVER. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY ORDAINS: Ordinance 8, Section 6.03, The Zoning District Map of the City of Andover is hereby amended from R-l, Single Family Rural to M-2, Multiple Dwelling at 15xxx Hanson Boulevard NW (pIN 22-32-24-11-0002) as shown on the attached map and legally' described as follows: The most northerly sixty acres of the Northeast Quarter of Section 22, Township 32, Range 24, Anoka County, Minnesota. NOTE: All other Section of the Zoning Ordinance Shall remain as written and adopted by the City Council of the City of Andover. . I Adopted by the City Council of the City of Andover on this 4th day of November. 1997. CITY OF ANDOVER ATTEST: I.E. McKelvey, Mayor Victoria V olk, City Clerk .' SENIOR HOUSING SURVEY Conducted 10/27/97 Question -- How is the "senior only" clause regulated in your city? Ci Ham Lake Lino Lakes Blaine Coon Rapids Chanhassen Anoka Maplewood Hastin s Fridley . , Ma Ie Grove Champlin Contact Doris Nivela Sharmin al-Jarif Jason Lindahl Ken Roberts Matt Weiland Barbara Dacey John Cox S lvia Frolik Julie Clima Regular Andover City Council Meeting .I Minutes - November -I, 1997 Page 3 (Public Hearing: Delinquent Utilities. Continued) se . charges have been notified of the proposed assessment and certification process. Some charges haven paid, so the revised assessment balance is $28,800.60. After the Resolution is approved, the reside ill have until December 5 to pay all of the charges or make payments for the delinquent utilities without in . additional interest or finance charges. Mayor McKelvey opened the hearing for public testimony. as none. Motion carried on a 4- Yes, 1- Motion by Orttel, Seconded by Dehn, to close the p Absent (Kunza) vote. Motion by Orttel, Seconded by Knight, the prepared Resolution; note that' correct assessment amounts presented on 11-4-97. (See Resolution R266-97) a 4-Yes, I-Absent (Kunza) vote. attached to the Motl rried on f'REZONING CONTINUEDI15XXX HANSON BOULEVARD NWICHESTERTON 7: PARTNERSHIP / Mr. Hinzman reviewed the issue of the rezoning request of Chesterton Partnership to rezone approximately 60 acres in Section 22 between Nightingale Street and Hanson Boulevard from R-l, Single Family Rural, to M-2, Multiple Dwelling. Jerry Windschitl Chesterton Partnership - stated they have researched what other cities have done to be able to designate housing for seniors only. Another issue they are trying to resolve is the parking per ~he City's ordinance for senior housing. He found that in constructing developments for empty nesters or seniors, the type of construction differs significantly as opposed to designing for a young family. Many of the senior housing have only one or two bedrooms, rarely three. Sometimes there will be two bedrooms and a den or home office; and there generally will be some handicapped accessibility standards met. The size of the units, price and amenities offered generally determine the targeted age group of residents. He had an illustration of a multiple use development in I"vIinnetonka that has been marketed for empty nesters and seniors. He has a vested interest in doing a high quality development. In many cities where there is age discrimination in favor of seniors, it is done through the financing document. There is apparently some ability of governmental agencies to do some type of age discrimination ifit does some financing on the project. He didn't know if Andover would be interested in becoming a part of this development. If so, he would be willing to discuss it further; but they are willing to do this with private, not public funding. He is trying to get a concept plan to resolve the issue, but he wanted direction from the Council as to the number of units, type of units, rent versus sale of units and layout. The density would not be nearly as high as the Presbyterian Homes development. / Mr. Hinzman noted the ordinance has a provision on the number of parking spots which relate to senior housing. There was some discussion between Staff and Mr. Windschitl on the ordinance requirements and how that would affect a multiple housing development versus single family housing. Regular Andover City Council Meeting J Minl/les - November./, 1997 Page ./ (Re=oningI5xxx Hamon Bou/evardChesterton Partnership, Continued) Mr. Carlberg felt the parking issue can be resolved through a Planned Unit Development applying senior housing parking to that facility and town home parking requirements to those buildings. The parking would be based on the use being proposed. Mr. WindschitJ suggested he bring in a sketch plan, though it would not have architectural renderings, to resolve the issue. He would like that plan reviewed by Staff, then submitted to the Council. He asked if the Council is having a special meeting the fourth week in November. At this point the Council did not think there would be a special meeting that week. though they would be willing to review this issue if a special meeting is called. They agreed a layout of the use on the "property is what they are looking for. " There was some question on whether or not to designate a specific minimum age for senior housing, such as 55 and over, on the legalities of such a restriction, and its application to spouses who may be younger. Mr. WindschitI had a concern that nothing be said or done that could potentially accuse him of age discrimination. He is not looking for rental apartments other than possibly for seniors. Mr. Carlberg stated their research shows that most cities do not have a specific zoning for senior housing, but it is done as a PUD or through a Special Use Permit. He felt the proposal of town homes, an apartment and possibly a day care would be an ideal Planned Unit Development. / Councilmember Orttel noted all the Council really wants is a way of rezoning the property so it does get developed for empty nesters or senior housing. The concern is between the rezoning and the time construction is started when the property could potentially be sold. If that were to happen, then the City would have no authority to stop the construction of apartment houses or other multiples under that zone. The other Councilmembers agreed. Several Councilmembers also stated they would prefer the sale of units rather than rental units except for an apartment building. Mr. Carlberg stated Staff will talk with representatives from the Anoka County Community Development Block Grant program and to those at Presbyterian Homes regarding financing options. Council also asked Attorney Hawkins to research what the City can do to define senior housing, to designate an area through zoning exclusively for senior type housing and what authority do cities have to restrict certain areas for senior housing. Mr. Windschitl stated he would be willing to have this item extended to the December 2 regular meeting; however, if a special Council meeting is called for the lart week in November, he asked that this item also be discussed at that meeting. He will provide the request in writing to the Staff. The Council verbally agreed. DINANCE/CITY OF RAMSEY RESPONSE ) Mr. Carlberg reported Staff met with the City of Ramsey adopting a slow-no-wake ordinance along the Rum River. Andover has proposed identifying zones that are experiencing the most significant erosion problems as opposed to labeling a slow-no-wake zone for ) Regular Andover City Council Meeting . /' . kl-lo inutes - October 21, 1997 . I flir?# be.- de~.~~a.i.~A.,Af>A- P e 4 n dditidncl ea5e.. _t ~~r,( I-- VI '1'- .-vlqtJ1-fw /l CAr I ,-'c Cl 10 ec6e,ff;1 -p-,e UT{. TV 1"., e.......,r I'tld\9 fhe e/1.ft.~ lell~+VI ofhe l;ve.5l>'A Jerry Windschitl. Ashford Development - sta d these lots were the group of interim lots of the Watershed Board where the back was taken in ea ent and additional pipe put in the ground that is not part of Crown Pointe East This is the last lot i at category. A future property owner now wishes to construct a house on the lot, and this will correc he easements. The recommendation of the Staffis correct; he agrees with the proposal as presented, . eluding the extra five feet along the western property boundary. Mayor McKelvey opened the heari for public testimony. There was none " / Motion by Knight, Seconded by Dehn, to elose the hearing. Motion by Dehn, Seconded by Kunza, the Resolution placed in front of the Cou '1 this evening granting the vacation of easement request of Ashford Development Corporation to . elude the amended verbiage that Mr. Hinzman has indicated regarding the 100-year flood area. (See R lution R256-97) Motion carried unanimously. 7:34 p.m. .Jl-.. REZONING CONTlNUEDI15XXX HANSON BOULEVARD NWICHESTERTON \L:::. ;f PARTNERSHIP r Mr. Hinzman reviewed the request of Chesterton Partnership to rezone approximately 60 acres in Section 22 between Nightingale Street and Hanson Boulevard, north of Oak View Middle School, from R-l, Single Family Rural to M-2, Multiple Dwelling. The item was tabled at the request of the applicant at the September 16 and October 7, 1997, meetings to develop a definition and plan for senior housing on the site. ,.' Jerry Windschitl Chesterton Partnership - stated he is still having great difficulty talking about this. He is being advised that if he talks about it, someone has the potential of misunderstanding it and charging him with age discrimination. Given the very complex federal law, it is difficult for him to make any type of commitment. Mr. Carlberg has been trying to be helpful in providing information, which he received and appreciates. Mr. Carlberg stated under the Human Rights act, an exemption to the discrimination of age based on certain categories is allowed. He talked with the Anoka County Community Development department, who provided language on senior housing. The League of Minnesota Cities has also provided ordinances from other cities. There are ways of constructing housing for seniors, as other cities such as Ham Lake, have done. He will make ) Regular Andover City Council Meeting Minutes - October 21, 1997 Page 5 (Rezoning'J5xxx Hanson Boulevard/Chesterton Partnership, Continued) that information available to the Council, but further research on the law is needed. Councilmember Orttel understood Coon Rapids is also. in that process. Attorney Hawkins felt there are vehicles for this to be accomplished, but it is incumbent upon the applicant to bring something to the Council, a proposal on how the area will be developed. Mayor McKelvey noted the Council has said an apartment building would be acceptable as long as it is for seniors. He did not have a problem with town homes as long as they are being sold, but he felt an apartment building must be for seniors. Mr Windschitl - stated he would not mind researching this further. He stated in other cities, the market is bringing in the senior housing, which he did not think is discriminatory. The problem is having some definitive statement that says this is only for one group of people. Designating a specific age requirement would prevent a son or daughter from moving in with an elderly parent as the care giver. There has been some discussion about their selling the property. Mr. Windschitl stated their intent is to develop the property, not sell it. Attorney Hawkins recommended the developer contact / the City ofLino Lakes where a senior housing complex has recently being developed. The Council noted that in most cases, a developer will come in with a specific proposal and site plan of what will be developed on the site in conjunction with a rezoning request. Without that specific proposal, the options are to change the ordinance to include a zone specifically for senior housing or to contract zone with the property owner. While the amendment to the Comprehensive Plan did not specifically mention it, the Council specifically recalled that when the land use for this property was designated for multiples, it was done so with the understanding and intent that it would be for senior housing. In the Council discussion, most did not have a problem with empty-nester town homes or a mixed use like a day care in the development or an apartment facility for seniors similar to the one in Ham Lake on Bunker Lake Boulevard. They wanted assurances, however, that once rezoned, that is how the property will be developed. It was suggested other cities be contacted for the procedures they use in their senior housing developments. Mr. Windschitl - stated he would do additional research, specifically with Coon Rapids, Blaine and Lino Lakes. He would also meet with Mr. Carlberg and Mr. Hinzman and agreed to tabling the item to the November 4 Council meeting. Mayor McKelvey then asked for a motion to table the item to the November 4 meeting. Motion by Dehn, Seconded by Kunza, to so move. Motion carried unanimously. Mr. Carlberg explained the City received a pet! . residents regarding the noise that is audible . from the property line of Po v's Sports Bar, 1851 Bunker levard NW. Apparently there Regular Andover Ci ty Council Meeting Minutes - September 16, 1997 '\ J Page 7 ~ZONING/15xxX HANSON BOULEVARD NW/IP97-06/CHBSTBRTON PARTNERSHIP Mr. Hinzman reviewed the request of Chesterton Partnership to rezone a 60-acre parcel between Nightingale Street NW and Hanson Boulevard NW from R-1, Single Family Rural, to M-2, Multiple Dwelling. The site is scheduled for MUSA expansion between the 1995-2000 and 2000-2005 time frame. A comprehensive plan amendment that was recently adopted changed the land use designation for the site to RM, Residential Medium. The applicant proposed to develop the land as a senior housing facility. The Planning Commission is recommending denial of the application citing insufficient information relating to the development. They were also concerned with the health, safety and general welfare of the residentd as well as increased traffic and multi-level buildings. The M-1 and M-2 multiple zones are the closest designation to the RM classification in the comprehensive plan. The Council discussed what is allowed in the multiple dwelling zonings. They expressed concern with granting a blanket multiple zoning without tying it to a specific development plan. Without a plan, it is real open ended. They recalled the property was designated RM' in the comprehensive plan because of the proposal by the property owner to develop senior housing. While they applauded a senior housing ,development, without a development plan, rezoning this area would leave I: it opened ended and allow other types of multiple developments as well. Mr. Hinzman stated a development plan is not a necessary process for rezoning. Councilmember Orttel noted this rezoning basically replaces the one that was across Hanson Boulevard. When that switch took place, the Council did not appear to have a problem with the multiple zoning. The developer could have developed a portion of Chesterton Commons with multiple housing. Attorney Hawkins advised that the City can contract rezone property for specific development, though both the City and the developer must agree. Mr. Carlberg noted the discussion at the tim2 this property was being considered for an RM designation was that it be developed as senior housing; however, that was not a condition of the designation. Jerrv Windschitl, Chesterton Partnership - stated he is trying to rezone the property so it conforms to the comprehensive plan. He doesn't want to invest thousands of dollars in a plan only to find out that it is not accepted because the property is not properly rezoned. He wants the rezoning in place before he spends the money for the development. He intends to proceed with the development as soon as possible. Mr. Windschitl was also reluctant to contract rezone the property because of the legal ramifications related to senior housing. Senior housing is a difficult term to define, as there are all kinds of senior housing projects. They never intended to do acute or assisted living care. He ~also noted the amendment to the comprehensive plan was not tied to senior housing. There was further Council discussion on the multiple zonings. noted that the M-2 zone is the closest match to the RM zone It was in the Regular Andover City Council Meeting Minutes - September 16, 1997 -Page 8 ) (Rezoning/15XXX Hanson Blvd /97-06/Chesterton Partnership, Continued) comprehensive plan. Staff explained the process of the zoning done for Presbyterian Homes for a senior -housing development on Bunker Lake Boulevard t:Re'l!'e a eeRtl!'ast J!efle91'1il'l~. ..l>~ J.~w.;." The Council again reiterated their understanding that when the comprehensive plan was amended to an RM designation for this property, it was done so specifically because of the proposal of the property owner that it would be developed as senior housing. Staff explained that normally they will see a rezoning request at the same time a preliminary plat is being presented. MOTION by Dehn, Seconded by Kunza, the Resolution denying an amendment to Ordinance 8, Section 6.03 to rezone property from R-l, Single Family Rural to M-2, Multiple Dwelling of Chesterton Partnership Yocated in Section 22 as presented in the packet. DISCUSSION: Mr. Carlberg note~ that a denial this evening will mean that the owner cannot make application again for the rezoning for "a year. Councilmember Orttel thought by then the property may be rezoned anyway because of the legal requirement to update the zoning map to conform with the comprehensive plan. The Council discussed acceptable types of senior housing such a twin homes or apartments similar to what was constructed in Ham L~ke on Bunker Lake Boulevard, the empty-nester type housing. It is the use that is of concern, not the specific layout of the property. Also, it )as not the intent of the Council to hold up the development but to have an agreement on the use. The preference was to contract rezone the property to be used for some type of senior housing. It was suggested the item be tabled rather than denied to give the developer a chance to come up with a definition of senior housing that would be acceptable to the City Council. " Councilmembers Kunza and Dehn withdrew the Second and the Motion. MOTION by Knight, Seconded by Dehn, to table this until the next regular meeting. DISCUSSION: Staff noted the next meeting is a few days beyond the deadline for acting on the rezoning request. Council asked the developer if he would waive that deadline to allow it to be discussed at the October 7 meeting. Mr. Windschitl verbally agreed. Motion carriej unanimously. BUNKER LAKE BOULEVARD NW/IP97-07/PRESBYTERIAN HOMES OF Mr. Hinzman request of Presbyterian Homes of Minnesota to rezone a +/ 1.18-acre parc rom SC, shopping Center to M-2, Multiple Dwelling and an 8-acre parcel ro~R-4, Single Family Urban to M-2, Multiple Dwelling at 3331 Bunker Lake Boulevard NW. The applicant oroposes to develop the land as a l44-unit senior housing facility known 's The Farmstead. A comprehensive plan amendment was approved by both che City Council and the Metropolitan Council chang1ng- -the land use designation for the site to RM-2, Residential-Multiple Dwelring,.. The Planning Commission has recommended approval of the request. ~. '. j CITY of ANDOVER Regular Planning and Zoning Commission Meeting - August i6, 1997 . Minutes & . '. The Regular Bi-Monthly meeting of the Andover Planning and Zoning Con'unission '. was called to. order by Chairperson Randy Peek at 7:00 p.r.n., Tuesday, August26, 1'997 at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present Apel, Barry, Gamache (arrived at 7:02), Wells (arrived at 7:03) Commissioners Absent: Luedtke, Squires . '. Also Present David Carlberg, Community Development Director Jeff Johnson, City Zoning. Administrator John Hinzman, City Planner others Approval of Minutes (Commissioner Gamache arrived at this time: 7:02) August 7, 1997: Correct as written. . / Motion by Barry, seconded by Apel to approve the minutes of August 7, 1997 as written. Motion carried on a 4-yes (Apel, Peek, Barry, Gamache) 3-absent (Wells, Squires, Luedtke) vote. Public Hearin~Amended Special Use Pennit-Antennas in Excess of 35 feet in Height/1717 Crosstown Boulevard NW/Nextel Communications, Inc. Jeff Johnson noted that a letter was received from Nextel Communications asking that their request be withdrawn. Motion by Barry, seconded by Apel to accept the request of Nextel Conrinunications to withdraw their request for an Ar.nended Special Use Perr.nit. Motion carried on a 4-yes (peek, Apel, Barry, Gar.nache), 3-absent (Wells, Luedtke, Squires) vote. \ L---Public Hearing: Rezoning-R-l, Single Family Rural to M-2, Multiple Family -15xxx ~ Hanson Boulevard NW (Section 22)-Chesterton Partnership . . , J (Commissioner Wells arrived at this time - 7:03). John Hinzman reviewed the request of Chesterton Partnership to rezone a 60 acre parcel located at 15xxx Hanson Boulevard from R-l, single family rural to M-2, Multiple Dwelling. Mr. Hinzr.nan noted the applicable ordinances and stated that tlle adjacent land uses are R-1. Chesterton Partnership is proposing to rezone the area in order to construct a senior housing facility. An amendment to the Comprehensive Plan was approved earlier this year to transfer the RM, Residential Multiple Density land use designation from a portion of the Chesterton Commons site to the proposed site. '.. '. / Regular Planning and Zoning Cor.nr.nission Meeting August 26,1997 - Minutes Page 2 , (Chesterton Partnership Rezoning, Cont.) Mr. Hinzr.nan noted that the property is within the Metropolitan Urban Service Area and that r.nunicipal service expansion is scheduled in both the 1995-2000 and 2000-2005 zones. Motion by Apel, seconded by Wells to open the Public Hearing. Motion carried on a 5- yes (Apel, Wells, Peek, Gamache, Barry), 2-absent (Luedtke, Squires) vote. Gary Sather. 15532 Nightingale Street NW - asked for more inforr.nation regarding what type of housing will be in the plat - is it rentals or purchased hor.nes. Terry Windschitl. Chesterton Partnership - explained that the first thing they are trying to do is to get the land use in place that is consistent with the Cor.nprehensive Plan. Their intent is to get together with professionals to obtain ideas about what would best fit. They are not looking at any type of facility similar to what Presbyterian Hor.nes is proposing. They are looking at what would be workable for the site and would benefit the city. / Co:runissioner Wells asked if the proposal would be similar to what is in Coon Rapids by the Middle School as they have r.nany problems because of the apartr.nent buildings. She questioned whether high-rises would be a use in this zoning classification. Mr. Hinzr.nan stated yes, this is the zoning designation for apartr.nent buildings. Cor.nmissioner Wells stated that she has a real concern with the proposed land use designation next to a school (Oak View Middle School). Mr. Carlberg explained that there are parcels of single far.nily residential property between this and the school and there is also a large wetland separating ther.n. Mr. Windschitl noted that in the Cor.nprehensive Plan the designation for this property is RM and they are trying to fit into that classification as close as possible. Commissioner Barry asked if Mr. Windschitl has people working on what type of structures will be built. . Mr. Windschitl noted that it will be senior housing and that very rarely do you see senior housing that is only one story. The one in Ham Lake is either 3 or 4 stories. He explained that their intent tonight is to get the zoning in conformance with the Cor.nprehensive Plan. , / Mr. Hinzman explained to the audience the land swap that occurred previously noting that 40 acres across the street from this property was designated RU in the Comprehensive Plan and that land use was placed on the 60 acres being reviewed tonight. Gary Sather once again expressed his concern that we don't know what type of housing is going in their and that should be known before the property is rezoned. , Regular Planning and Zoning Commission Meeting August 26,1997 - Minutes Page 3 (Chesteron Partnership Rezoning, Cont.) Motion by Barry, seconded by Wells to close the public hearing. Motion carried on a 5- yes, 2-absent (Squires, Luedtke) vote. Commissioner Wells stated that it was her understanding that when we did the land swap this property was to be designated for senior housing. Mr. HinzInan noted that it was in there but it was taken out at the City Council r.neeting. Corrunissioner Wells stated that she is against this until we know more of what is going to go in there. Commissioner Gamache also stated that he is against the rezoning at this time for the same reason. Motion by Apel, seconded by Peek to forward to the City Council for their approval the ordinance ar.nendment as prepared by staff changing the zoning district classification to conform to the Cor.nprehensive Plan. Discussion: Commissioner Barry stated that the increase in density is a big concern and also the traffic flow has not been looked at. Cotnmissioner Wells asked if the city has enough water to supply this property. Mr. Carlberg stated yes, we have a water plan and this area can be serviced. Vote on Motion: Yes - Apel, Peek; No - Gar.nache, Barry, Wells; Absent - Squires, Luedtke. Motion fails on a 2-yes, 4-no, 2-absent vote. Mr. Windschitl asked for the findings of fact to support the denial. Corrunissioner Wells stated that she voted no because she was under the impression that the property was going to be residential senior housing. Commissioner Gamache noted that he didn't feel the Cotnmission had enough inforr.nation on what type of housing would be constructed. Cor.nmissioner Barry stated that her concerns are the health, safety and general welfare of the residents as well as increased traffic and r.nulti-Ievel buildings. Mr. Carlberg explained that state law requires that after 1995, the Cor.nprehensive Plan prevails and the zoning has to be brought into cor.npliance with the Cor.nprehensive Plan. What Mr. Windschitl is proposing is consistent with the Comprehensive Plan. Pu . earing: Rezoning-R-4, Single Family Urban and SC, Shopping Center to M-2, Multiple . -3331 Bunker Lake Boulevard NW-Presbyterian Homes of Minnesota / Mr. Carlberg explained tlia 's item and the next two items deal with the property being platted as The Farmstead. zoning will deal with the land use and its compliance with the Comprehensive PIan: S ecial Use Permit will deal with theabuildings, open space areas and the actual concept is being proposed. The third item is the preliminary plat which relates to lot dimensionS, easements and utilitie~. '\ / CITY OF ANDOVER REQUESTF,OR PLANNING COMMISSION ACTION August 26, 1997 DATE AGENDA ITEM 4. Public Hearinl!: REZ 97-06 Rezone R-l to M-2, 15xxx Hanson Blvd Chesterton Partnership ORIGINATING DEPARTMENT Planning APPROVED FOR AGENDA John Hinzman BY: City Planner BY: Request The Planning and Zoning Commission is asked to review the rezoning request of Chesterton Partnership to rezone a 60 acre parcel from R-I, Single Family Rural to'M-2, Multiple Dwelling located at l5xxx Hanson Boulevard NW (pIN 22-32-24-11-0002) and legally described on the attached amendment to Ordinance 8, Section 6.03. Applicable Ordinances Ordinance No.8, Section 5.02, establishes the procedure for changing zoning district boundaries (rezoning). / Ordinance No.8, Section 5.03(B), establishes the criteria for granting a Special Use Permit. These same criteria have been utilized by the City in considering rezoning applications in the past. The criteria include the following: the effect of the proposed use upon the health, safety, morals and general welfare of the occupants of surrounding land, the existing and anticipated traffic conditions including parking facilities on adjacent streets and land, the effect on values of property and scenic views in the surrounding area, and the effect of the proposed use on the Comprehensive Plan. Ordinance No.8, Section 6.02, establishes the provisions for minimum lot width, lot depth and lot area in a M-2, Multiple Dwelling zoned district. The minimum requirements in M- 2 district are as follows: / Lot Width at Front Setback Lot Depth Lot Area Per Dwelling Single Family Attached - 150feet - l50feet - 5,000 square feet Page Two '\ Rezoning, R-l to M-2 I 15xxx Hanson Blvd. NW August 26, 1997 Adiacent Zonine and Land Use Adjacent zoning and land use within 350 feet includes the following: North East South West R-l, unplatted rural residences R-l (R-4), vacant; (proposed Cambridge Capital sketch plan) R-l, vacant R-l, Wittington Ridge Subdivision Backeround Chesterton Partnership is proposing to rezone the area in order to construct a senior housing facility. An amendment to the comprehensive plan was recently approved to transfer the RM, Residential Multiple Density land use designation from a portion of the Chesterton Commons site to the proposed site. General Review The proposed rezoning conforms to both the Metropolitan Urban Service Area (MUSA) map and comprehensive plan. Municipal service expansion is scheduled in both the 1995- 2000 and 2000-2005 zones. In the absence of a sketch plan for the development of the property it is difficult to assess the full effects of the rezoning. Commission Options 1. The Andover Planning and Zoning Commission may recommend to the City Council approval of the rezoning request of Chesterton Partnership to rezone property from R-l, Single Family Rural to M-2 Multiple Dwelling at 15xxx Hanson Boulevard NW, legally described on the attached amendment to Ordinance No.8, Section 6.03. 2. The Andover Planning and Zoning Commission may recommend to the City Council denial of the rezoning request of Chesterton Partnership to rezone property from R-l, Single Family Rural to M-2 Multiple Dwelling at I 5 xxx Hanson Boulevard NW, legally described on the attached amendment to Ordinance No.8, Section 6.03. The Planning and Zoning Commission finds the proposal does not meet the requirements of Ordinance No.8, Section 5.03(B). Page Three " Rezoning - R-l to M-2 l5xxx Hanson Blvd. NW August 26, 1997 3. The Andover Planning and Zoning Commission may table the item pending further information from the applicant or Staff. Attachments A-I Ordinance Amendment A-2 MUSA Map A-3 Zoning Map A-4 Land Use Plan Map A-5 Application for Rezoning A-6 Notice of Public Hearing / / . ' . ' <D ,,, .' ';::"~-" ., , !?! .....", -- ""'-' '..., ' ~ ~ Q" \,J,~' --"--""""------ Q. ,."O:.E '" I , CI) ~~~ I ~'.?; ~~;;;~!J :E ..... a:l I:: ~Q;N,i < ~ I:: ~ ~ ~I "J1 \0 ~ p.. " \ ::>0....1:: I' ~ I ~ 0" . ~t-.....i::" I I 0\ ~ CI) L N N R tl 1 <~\J")~ : ..... U I l .., / J"" T ;' , . " I , ~. t,t .... ~ wQ !ci:~ c> a..w :Ja: z""":' <(<( .... a..~ w=! >:5 -- ~<( Ww :I: a: ~<( a..w :5~ 0> Oa: a:w WOO ~ffi c;: Zw <t.rn c w C C <t <t w a: <t <t i.;":" . ,n . ~i..(., .. 'k ~ ~ . " ,~..t? I~\ ~ - en z - :'I . ~ . -- , t en ~ "," "I ~ i= , " I - . " c en ~"-l ,,~!- ii1: Z II) 0 '.' J " ...... ::::::. .... 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REZ 97-06, R-l to M-2 . ..' .,:. .:....:..:- I 5 xxx Hanson Blvd NW . '::'. '. .... ":'.': :: ..: .......Ches~~t1?~ .~~~nership ..' . .'. . . : ..' . '. .' . .' . .... .. . .' . . .' . . . . . .' .' . . , .. ". ". . . . . . .. .. . . . .' . .' . . . . ..... . : : .., '. .' . . .' . " :....... ..... . .... . . . .. . '. . . . ...' . . . . .. '. . . . .. . '. . . . . . . ., . . . . . '. . . . . . .. , . . ,. l; ~ '., .<J I z . . . . .. . . - . . .. .' . , . .'. . , .'. .. . . . . .' . . .. . '. ..... . . ..' . " , : . . '. . . . . .' .' . . .' . . .' '. .. . . . . .' , '. '. . . . ...' . . . . .' . . . .' . . . " .' . . . . . ., . . . . . " . . . . .. . '. '. . ..... . . . . .. . . . . . . . . . . . .... . . .' . .... . . . .' . . . . .. . .' . . ..' . .' . . . . . .. . . -. . '. . . .' . . . . , . . . ..' " . .. . . '. . '. . . . ' . . : . . . .' . '. .. . . . .' .' ..... .' .' ...... .' .."." . ....'. : . . , .. . . . . .. : .. . . .. .' . .'. .. .' . ... . . . . ., . .' '. ". ~~~!f....~r.--.~ij.~, .. 1\, $ .. ! ~ :. ~: \>;, ,. .',10 ..I... .,t . >!,,\~ ..#. ~~~;;"lIa;~g...' CITY of ANDOVER 1685 CROSSTOWN 80ULEVARO N.W. . ANDOVER. MINNESOTA 55304 . (612) 755-5100 " REZONING REQUEST FORn Property Address I ~ X)( X ft.Al\lu;J (? Ivd Legal Description of Property: (Fill in whichever is appropriate): SUO' 4 TrM'I.e-cJ )..~S41 Ovc r-t'T7#J Lot Block Addition PIN ~~-3;;l-~lJ# II-ooo~ (If metes and bounds, attach the complete legal description.) Is the property: Abstract X or Torrens ? (This information must be providea-ana can be obtained from the County.) --------------------------------------------------------------------- , "- ; ~~I ('I h-J. LIt^"d. S }...o...,..J 10 4?CZD.vt:.- 7U.. f YDfL.-......, 1="0___ 7U.- t1h//~? on.., { ( N (_~ 17(::- 7k -ro '71 " (! 14.M, FiCA Tl tJ Reason for Request /oJ 7U.. L A.-d u~ Yn p,...f tuJ....C/l I.J J<., (' hJ /J;v~v~ ~ /_ /u- /.., ..cJ./ ..:.. I r< 111- i.tJ ld~,~..... , IN-dll<:" Current Zoning R I Requested zoning D<yS.-r..z ____________________________________________________~_~~:_~~~r~l:_J:w~J~ signature 30 '10 '-1.27...... 9;) 17 ,~~~4 .J ~/~ ~ c. ~ r-n..... -n...J f} AvT~t"-V 1.. ;tJ I LA.~ /f, h./ Name of Applicant Address /.s- ~~.J. Home Phone Business Phone ,-/;2 7 -0 ,/,7.r DatetkJ L((lq~7 --------------------------------------------------------------------- Property Owner (Fee Owner) (If different from above) s~ Address Horne Phone Business phone Sign'ature Date ________N_____________________________________________--------------- ". : " ,. , / CITY of ANDOVER. 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (612) 755-5100 CITY OF ANDOVER " COUNTY OF ANOKA . STATE OF MINNESOTA" .. .. . . NOTICE OF PUBLIC HEARING The Planning and Zoning Commission of the City of Andover will hold a public hearing at 7:00 p.m.; or as soon thereafter as can be heard, on Tuesday, August 26,1997 at . . Andover City Hall, 1685 Crosstown BoulevardNW, Andover, Mimiesota to review the rezoning request of Chesterton Partnership to reZOne 60 aCres' from R-l, Smgle Family . ." Rural to M-2, Multiple Dwelling'on property located at 15m Hanson BoUievard NW ,. . (pIN 22-32-24-11-0002) legally described as folloWs: . ".. . The most northerly sixty acres of the Northeast Quarter of Section 22; Township 32, Range 24, Anoka County, Minnesota. . ,. All written and verbal comments will be received at that tiriJ.e. A copy of the application;'.. , . will be available for review prior to the meeting at City Hall. j ~k Victoria V olk, City Clerk Publication dates: August 15, 1997 August 22, 1997 , i P~: 143224330002 CAMBRIDGE CAPITAL, ~C ~ 'llITLL WIND RD NE #301 , ....NNEAPOLIS MN 55432 P~: 153224340001 NIGHTINGALE PARTNERS LLP 840WBROADWAY FOREST LAKE MN 55025 P~: 153224430003 CAAD~AL LAWRENCE J & J G 15785 NIGHTINGALE ST NW ANDOVER MN 55304 P~: 153224430004 PUTNAM JERRY & GLORIA 1869 157TI:I LN NW ANDOVER MN 55304 P~: 153224430005 BLooMSTROM SHELLEY JEAN 15711 NIGIITENGALE NW ANDOVERMN 55304 p~: 153224430006 BLOOMSTROM SHELLEY JEAN 15711 NIGIITENGALE ST NW ANDOVER MN 55304 P~: 153224430008 BLooMSTROM SHELLEY JEAN 15711 NIGHTINGALE STNW ANDOVERMN 55304 P~: 153224430009 APEL MAYNARD D PO BOX 714 ANOKA MN 55303 p~: 153224440001 APEL MAYNARD D & ELEANORM BOX 714 A NOKA MN 55303 p~: 223224110001 CENTER OAKS 13736 JOHNSON ST NE HAM LAKE MN 55304 - / p~: 223224110002 CHESTERTON PARTNERSHIP 3640 152ND LANE NW ANDOVER MN 55304 p~: 223224120001 CENTER OAKS 13736 JOHNSON ST NE HAM LAKE MN 55304 p~; 223224130015 CEN1ER OAKS 13736 JOHNSON ST NE HAM LAKE MN 55304 p~: 223224140007 AN HENN IND SCHOOL DIST NO 11 11299 HANSON BLVD NW COON RAPIDS MN 55433 p~: 223224210004 SATHER GARY M & JOAN E 15532 NIGHTINGALE ST NW ANDOVER MN 55304 p~: 223224210006 GOETZ MICHAEL J & KIM M 15629 OSAGE ST NW ANDOVER MN 55304 P~: 223224210007 MEAGHER ERIN J & DELANA S 15651 OSAGE ST NW ANDOVER MN 55304 P~: 223224210012 ASHFORD DEVELOPMENT CORP ~C 3640 152ND LN NW ANDOVER MN 55304 . , - ._~: 223224240011 OLSON ESTHER W 15450 NIGHTINGALE ST NW ANDOVER MN 55304 P~: 233224220001 CAMBRIDGE CAPITAL ~C 299 COON RAPIDS BD NW COON RAPIDS MN 55433 CITY OF ANDOVER REQUEST FOR CITY COUNCIL ACTION DATE December 2.1997 AGENDA ITEM ORIGINATING DEPARTMENT Community Developr.nent Public Hearin~ Housing Finance Program Presbyterian Homes Housing [l and Assisted Living, Inc. ?to "The Farmstead" David L. Carlberg Comr.nunity Development Director '. The City Council on September 2, 1997, held a public hearing and approved a housing finance program for "The Farmstead" a 140 unit senior housing project. However, due to Presbyterian Homes Housing and Assisted Living, Inc., requesting an increase in the maximum amount being bonded, the Council is requested to hold another public hearing. Said increase is from $13,000,000 to $15,500,000. The increase is due to unforeseen construction costs and fees. John Mehrkens, Presbyterian Homes of Minnesota will be present to answer questions related to the increase. / As the Council is aware, the project will be financed pursuant to Minnesota Statutes, Chapter 462C, by the issuance of revenue obligations. Attached is the housing finance program for Council review which reflects the requested change. ~~O:!;'.". ~::.::..=;~~~~_ 1. ..a.. -i - ;._ ..- _.~. .~~ ~... ':"~~~~"~~~ ':! "1"': ~'"-~ '"v - '. CITY OF ANDOVER, MINNESOTA HOUSING FINANCE FROGRAM ~RESBYTERIAN HOMES OF ANDOVER PROJECT This housing finance program is undertaken by the City of Andover, Minnesota (the "City") for an elderly rental housing dev~lopment located at 3331 Bunker Lake Boulevard Northwest (i.e., Bunker Lake Boulevard between Quay and Marigold). The Development (as hereinafter described) will be financed by an issue of revenue bonds issued by the City pursuant to Minnesota Statutes, Chapter 462C. The Development will be undertaken to further the polioies and goals stated in the City's Housing Plan, The Development, called The Farmstead, will consist of the acquisition, construction and equipping or an elderly rental housing development of approximately ~40 units, of which 68 units will be designed for assisted living and 72 for independent living. The Development will be undertaken by presbyterian Homes Housing and Assisted Living, Inc., a Minnesota nonprofit corporation. The expected base monthly rental fees for a one- bedroom independent living unit will be between $625 and $935; a two-bedroom independent living unit will be between $990 and $1,375; and a two-bedroom cottage-style independent living unit will be $1,650. The expected ~ase monthly rental fees for a studio assist~d living unit will be $~,1S0i a one-bedroom assisted living unit will be $1,900; and a two-bedroom assisted living unit will be $2,500. The Development will be available for rental to the general public, and will be operated only as an elderly rental housing tacility for the term of the revenue bonds. I The Cit~ will issue revenue bonds to finance the Development in the princ~pal amount not to exceed $15,500,000. The owner of the Development will be required, pursuant to a revenue agreement, to make payments sufficient to pay when due the principal of, premium. if any, and interest on all such revenue bonds. The revenue bonds may be structured so as to take advantage of whatever means are available or necessary and are permitted by law to enhan~e the se~urity for and marketability of the revenue bonds. Substantially all of the net proceedS of the revenue bonds (the initial principal amount thereof, less amounts deposited in a reasonably required reserve or paid out as costs of issuance of the revenue bonds) will be used to pay the costs of the Development, including any functionally related and subordinate facilities. The Development will be operated as an elderly rental housing development within the meaning of Minnesota Statutes, Chapter 462C. J59417.1 C 'd 8EE-Sl009EE.ON /E~;l~ '1S/ ~~:ll L6,SG'IICm.:J S~gg EGG G~g 1DVd '1S NV~~OW GNV S~~I~8 WO~d _...:....-_..:=-..~..;~~2.:!:L~.:. . --.7'-..~-==='i.'".-::~""~-i-C",,""~ri-<.f<&l~..a.:*,,~.:" ..': .."=#~~=-_,,.t. ...~..~_ L._.__"........... ~'.. ..h '\ ACquisition of the Development will be carried out in accordanCe with applicable land use and development restrictions, and construction of the Development is subject to applicable state and local building codes. The Development is consistent with the City'S Housing Plan under Minnesota Statutes, Chapter 462C. The o~er of the Development will be required to operate the project in accordance with state and local anti-discrimina- tion laws and ordinances. The City has adequate existing capacity to administer. monitor and supervise the Development, although the City has reserved the right to contract with other public agencies or private parties for these purposes. The costs of the Development and the program of financing the Development, including specifically the costs of the City generally will be paid or reimbursed by the owner of the Development or from the application tee paid to the City by tbe owner. / , 3,9417.1 2 E '~888-g:00988 ~N /~g:11 'IS/ gg: II L6 ~~'II(]Dl) gv99 8~G ~:9 1DVi 'IS NVDHO~ aNY SDDIH8 WCH~ / CITY OF ANDOVER REQUEST FOR CITY COUNCIL ACTION DATE December 2.1997 AGENDA ITEM ~I Project Update "The Farmstead" Presbyterian Hor.nes Housing and Assisted Living, Inc. ORIGINATING DEPARTMENT Community Developr.nent David L. Carlberg Comr.nunity Development Director John Mehrkens will be giving the City Council an update on the project of "The Farmstead". / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: December 2, 1997 AGENDA SECTION Discussion Items ORIGINATING DEPARTMENT Park & Recreation Commission ITEM NO. 4. Ordinance 109 /Snowmobiles The Park and Recreation Cor.nmission has requested that the City Council reconsider the snowr.nobile ordinance due to damage done by snowr.nobiles to the parks and trails. Attached is a copy of the ~ovember 19th Park and Recreation Cor.nmission r.nIDutes regarding this item. 1'";a,,,~~f.!'''NOV-24-' ~7..!:10N. .~.l:.Jl_ I D: A;flJ:'1:l ASSOC. INC. TEL I'D: lil17 P02 >>.. .. eO'. fi;~~ ,/ Regular Park and Recreation Commi.$.flon Meeting Minutes -Nowmber 19. 1997 Page 3 (plans & Specs/Crosslown and Hanson Boulevards Trai/IIP97-43, Continued) Mr. Haas stated he will meet with Public Works and recommend a plan for the Conuni5sion to consider on the location of trails in and around the City HalVSunshine Park fll.cilities for tho most efficient use of land and financcs. They will also determine the calculations of how much blacktop will be needed for the proposed trails. He will bring back options for the Commission to consider. CHAIRMAN'S REPORT Map in City calendar - Commissioner Blackstad stated he talked with Cyndy PeRyder at length about the map to be included in the City calendar. The recommendation is to also provide a legend that will list the parks and the facilities at each park. In addition, the existing and proposed trails will be indicated on the map. Damage caused by snowmob1/es - Commissioner Grabowski reported there are 1/4-inch grooves running 30 to 40 feet long on the bituminous trail along Hanson Boulevard which have been caused by snowmobiles. Those grooves will make it difficult for roller bladers to use the trai~ plus water will get into thcm causins the need to repair tho bituminous ~oner than it would otherwise be needed. . Ho felt the signs ncod to specifl.eally say "No Snowmobiles". Mr. Haas stated that signs were up, but many have already been stolen. Snowmobiles have also been seen driving up and down the bituminous trails along Bunker Lake Boulevard and along Prairie 1l0ad. He ~It something will have to be done about the snowmobiles on the bituminous trails. Commissioner Grabowski also noted that snowmobilers were doing donuts in Oak Bluff park and ripped up the sod. The sod has also been ripped up in Sunshine Park with deep grooves in the middle of the soccer fields. He did can the snowmobile club, but there wasn't much they could do for this first snow fall since they have not yet been certified to issue citatiOns. The problem obviously was on Friday afternoon with children on the snowmobiles before parents came home from work. Chairperson O'Toole reported he addressed the City Council on this issue last evening, November 18. He recommended the Park and Recreation Commission IlSk the City Council to reopen the discussion on snowmobUC$ and reconsider bannina them south of 161 st Avenue or to ban them totally within the City limits. Mr. Haas stated he could have that item added to the December 2 City Council Agenda. The Commission agreed. Motion by O'Toole. Seconded by Barringer, to ask the Council to reconsider the entire ordinance on snowmobiles for the following reasons: Damage has already been done to the parks and trails and there has only been one snowfall to date; the City has too many assets, parks and trails, to be ripped up by snowmobiles; repair of those assets can become cost prohibitive for the residents. Motion carried on a 4-Yes, 3-Absent (Anderson, Kieffer, Lindahl) vote. . / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION I DATE: December 2, 1997 AGENDA SECTION Discussion Items ORIGINATING DEPARTMENT City Clerk u.0. ITEM NO. 5. Ord. 235/lntoxicating liquor/Insurance Requirements Brad Povlitzki, Pov's Sports Bar & Grill, has requested that the City Council discuss the insurance limits required by Ordinance 235. Attached is a list of establishr.nents insured by Mr. Povlitzki's insurance cor.npany that only need to provide the r.ninir.nur.n limits set by State Statute. Also attached is a copy of our requirer.nents as set out in Ordinance 235. I , I NANCY M. YOUNG, CIC DANIEL M. YOUNG JACK WERRELL BRAD A. KRUSE FAX: (612) 922.4158 5407 EXCELSIOR BOULEVARD TOLL FREE: 1-888-400-0505 MINNEAPOLIS, MINNESOTA 55416 TELEPHONE: (612) 922.5821 Cities that require minium limits set by the state(statue attached) m ~ YOUNG INSURANCE AGENCY, INC. Mortimers Sunnys Palmers Arnies River Inn Grub & Pub Blackhawk Inn Kahoots R.J. Daddys Money Stanchions Press Bar Leftys Brothers Rainbow Ands Dog House Friends Dons Whirleys Clover Leaf Mounds Park Arnellias Other Bar Gabbys C.J. Parrishs Sportsmans Last Chance Spankys Spankys Box Seats Kozy Cantina Johns Red Lion . Skyway Lounge Bob Jos.. Mr. Os Top Shots Haleks Aragon Bakery Bears Den Bookems Carven Hey Rube Out Post Papas Phyllies Mpls Mpls Mpls Shakopee Bryce Foley Auroa Medina Hastings Fairmont Corcoran . St. Cloud Staples Winona Stranquist Red Wing Carver Winona Red Wing Paynesville Newport St. Paul St. Paul Aurora Mpls Rochester St. Paul Bryce Austin Hollendale Mpls St. Paul Duluth Mpls Austin St Paul Buffalo Mpls Albert Lea Austin Donaldson St Cloud Austin Austin Inter.national Wilton Park,Rapids Falls. ~ I BUSINESS I AUTO I HOMEOWNERS I RENTERS I UMBRELLAS I MOTORCYCLES I BOATS I SNOWMOBILES "Insure And Be Sure" .J~ - -- ....... "'" ~ ~ ~ Scottys Sleeves Sportsman Beachside Stasius JJs Becks Pub Last Turn Box Seats Midway Dennys Sharx Schullers Woodlands Port of Call Red Rooster Roberts Off Ten American Legion Pov 1 itzk i On 65 ~ YOUNG INSURANCE AGENCY, INC. 5407 EXCELSIOR BOULEVARD MINNEAPOLIS, MINNESOTA 55416 Luverne Evelth Coon Rapids Ogoville .Mpls Annandale Becker Brainard Columbi Heights Crosby Fairbault Fridley Golden Valley Hibbing Lake City Long Lake Moundsview Savage Spring Lake Park NANCY M. YOUNG, CIC DANIEL M. YOUNG JACK WERRELL BRAD A. KRUSE FAX: (612) 922-4158 TOLL FREE: 1-888-400-0505 TELEPHONE: (612) 922.5821 I BUSINESS I AUTO I HOMEOWNERS I RENTERS I UMBRELLAS I MOTORCYCLES I BOATS I SNOWMOBILES "Insure And Be Sure" pJ.. - ~- ....... ..... Dr~ nLCOnOLrOn~D CNr ro^;o~z-z~r-~z~~ NOV 10 '~r 10'QQ , , / 340A.409 LIABILITY INSURANCE. Subdivision 1. Insurance required. No retail license may be issued, maintained or renewed Wlless the applicant demonstrates proof of financial responsibility with regard to liability impoSed by section 340A.80 I. The issuing authority must submit to the commissioner the applicant's proof of financial responsibility. This subdivision does not prohibit a local unit of government from requiring higher insurance or bond coverages, ora larger deposit of cash or securities. The minimum requirement for proof of fmancial responsibility may be given by filing: (1) a certificate that there is in effect for the license period an insurance policy or pool providing at least $50,000 of coverage because of bodily injury to anyone person in anyone occurrence, $100,000 because of bodily injury to two or more persons in anyone occurrence, $10,000 because of injury to or destruction of property of others in any one occurrenc~, $50,000 for loss of means of support of anyone person in anyone occurrence, and $100,000 for loss of means of support of two or more persons m anyone occurrence; (2) a bond of a surety company with minimum coverages as provided in clause (1); or (3) a certificate of the state treasurer that the licensee has deposited with the state treasurer $100,000 in cash or securities which may legally be purchased by savings banks or for trust funds having a market value of$100,OOO. This subdivision does not prohibit an insurer from providing the coverage required by this subdivision in cor.nbination with other insurance coverage. . . An annual aggregate policy limit for dram shop insurance of 7 not less than $300,000 per policy year may be included in the policy provisions. A liability insurance policy required by this section must provide that it may not be canceled for: (I) any cause, except for nonpayment of premium, by either the insured or the insurer unless the canceling party has first given 30 days' notice in writing to the issuing authority of intent to cancel the policy; and r.ozroq. The application for the renewal of any existing license shall be made at least ninety (90) , days prior to the date of the expiration of the license and shall be made on the form provided by the City Clerk. Section 7. License Fee. Every applicant for a license or consumption and display permit shall pay to the City a fee as set by City Council resolution. This fee shall be for the purpose of conducting a preliminary background and financial investigation of the applicant. If the City Council believes that the public interest so warrants, it may require a similar investigation at the time of renewal of any license. Each license, except consumption and display permits, shall expire on December 31st of the year in which it is issued. Consumption and display permits shall expire on June 30 of each year. Fees for licenses issued during the license year shall be prorated according to the nurnber of months remaining in the year. For this purpose, an unexpired fraction of a month shall be counted as a whole month which shall have elapsed. No refund of any fee shall be made except as authorized by statute. Section 8. Bond. / Each application for a license shall be accompanied by a surety bond or letter of credit. Such surety bond or other security shall be in the sum of$5,000. , Operation of a licensed business without having on file with the City at all times effective security as required in this Section is cause for revocation or suspension of the license. Section 9. Financial Responsibility. Every application for a license shall be accompanied by evidence of adequate fmancial responsibility for liability in a form permitted by Minnesota Statute Section 340AA09, Subd. I. This provision shall not apply to establishments exempt from fmancial responsibility requirements by Minnesota Statute 340AA09, Subd. 4. A liability insurance policy shall name the City of Andover as an additional insured and shall provide for the following minimum coverages as stated in Minnesota Statute Section 466.04. The liability policy must provide that it may not be canceled for any cause either by the insured or the insurance company without first giving ten (10) days notice to the City in writing of that intention. The policy must also provide that any amount paid by the insurance company as a result of a claim will not reduce the coverage available to pay subsequent claims. 7 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ) DATE: December 2.1997 AGENDA SECTION Discussion Item ORIGINATING DEPARTMENT ITEM NO. Discuss Variance Request for Two (2) t:.ccesses to a MSA StreeU1748 Andover Boulevard NW Scott Erickson,~l Engineering Mr. Jonathan Kallestad and Ms. Kelly Holmes, currently having a home built at 1748 Andover Boulevard, have requested the City to allow two driveway accesses from their property to Andover Boulevard. Andover Boulevard is designated as a Municipal State Aid Street or Collector street for the City with driveway access being restricted to it. This request for a second access would be a variance request to Ordinance 8, Section 3.h.3. As there was a pre-existing entrance from this site to Andover Boulevard, one access is warranted. The second access, adjacent to the primary access, would run to their existing detached garage located on the site. Staff has meet with the property owner on-site and is recommending the primary driveway be utilized to provide access to both the home and the detached garage. This would eliminate the need for a second driveway access to Andover Boulevard and still \ provide access to both garages for the homeowner (see attached sketch). , I Staff has not identified a hardship upon which to recommend granting of this variance request as access can be gained to the detached garage from the primary driveway to the home. If the Council identifies a hardship or merit in the variance request, this could be forwarded to the Planning and Zoning Commission for a recommendation / Nov.25.j9S7 2:2jPM - LAND TITLE. I~Co NEW BRIGETO~ I...ANI> No. 769j P. 2/2 \ / .. _u._____ _ .__._ --.';,~'~, . - ~,.- TITLE~ 1900 Silver Lake Road Suite 200 New Brighton, Minnesota 55112 (612) 638-1900 FAX 638-1994 To: Scott EriCkson r'rom: Jonathan S. Kalle~tad & Kelly M. Holmes Re: Additional Driveway Entrance Mr. Scott E~ic~n; This letter is in regards to the second drive"ay enterance that we are requesting for our new construction home located off of Andover BoUlevarc:l. The tirst reason for our request is that there is an existing g~age already looated on the prop- erty which is detached from the new construction home and would be almost imposs- ible to access without the additional entrance. Also the curb is already cut out for the driveway and as of now the diveway is dirt. Another reason for our request Is the fact that there i~ no parking on Andover Bouleva~d and it would make room for people to pa.rk since tMY cannot park on the street. Th() builder also made! the driveway that connects to the house sm;tiler so we wouldnt exceed the 30 ft- total for both driveway entrances. , / We also thought about doing a exstens10n ott of the new drivewoy over to the existing garage but we found that to be alrrost irrpossible, the driveway would be almost horizontal to the houge making it extremely difficult to exit and l'>nter the garage. Thank you for considering our request. Sincerely, (JotV~V~ Jonathan S. Kallestad & Kelly HofJ:s / AGENT FOR CHICAGO TITLE INSVRANCE COMrANY and FlRSf i\MERlCAN TITLE INSURANCE COMPANY ~) ~: ~ Ordinance No.8, section (e) Curb cut openings and driveways shall be a minimum of ten (10') feet from the side yard- . property line in all classes of Business, Industrial, or Multi-family Residential Districts (f) Curb cut openings and driveways shall be a minimum of five (5') feet from the side yard property line in all Residential Districts (R-1, R- . 2, R-3, R-4, R-5). (g) Driveway access curb openings on a public street shall not be located less than forty (40') feet from one another, except for single-family, two-family, quadraminiums and townhouse dwellings, (h) All property shall be entitled to one (1) curb cut/access unless otherwise specified herein. ~... ~ 4. Aisle standards. (a) Aisles adjacent to or giving access to perpendicular parking spaces or diagonal parking spaces having angles of less than 90 degrees but greater than 60 degrees shall be at least twenty- four (24') feet in width. (b) Aisles adjacent to or giving access to parking spaces having angles of 60 degrees or less shall be at least twenty (20') feet in width. (c) Drives providing circulation between parking bays or aisles shall have a minimum inside turning radius of sixteen (16') feet for drives used by passenger vehicles and a minimum inside turning radius of twenty-five (25') feet for drives used by semi-trailers or single unit delivery trucks. Page 74 l 8<;00 " \'1 '1 "} 'II I" 1 I. l, (....... '>r::; \ \J ~Jl J "lilE NORT," <'- INE tJF THE ,71 GEe. 27,r32.R.Z4- NE'I4- OF TilE bE'/1- 5 'i3,. "" ' 0 (;, 'E "14;:8831. 170.00 (MW.) '" " '" "f, t:8SC;~ At-JDO'iEK BLIJD. 1 384 - ~ 11,,9'')>5> 4'fl/'~a..,.,-fs 2..,.../ Or""(,lJ~ R~,-,~sT. . 8851 52,'7012 "4"t - ---'..-- R/<A/ t I,vE ..I ;i: '-u 'f) ':':'.- '" < lc <(.,) I" 0 ? Q 'I "" \-.. N '0 ,l<J '" '7 dJ r '"' G 1 . k Q <n t f-. .J cJ " ., <t: 0{ " '-4.. \ 88s1 ~ fJr " t 0- '<>0 'I) (88S~) ~ 8J4~ " 10 135 "<t ~ P",o\,OS(\) !:;i ~ HausE' r{\ '" '" 42. 15.0 --0 "I g BBc>- 150 0-- x B8z~ [0 "\'~-' J"l" (j '" 1'-1'1 E,E" ~ 88/~ X 8SI~ Uaz.t_') <>() , ~ f' () o '<:l ooo'oc.,"E (P4RI1UE!- \<.; I TH TilE OF THE NEY4-, GO'4- 170.00 ~ 8791. NOIi.TH tiNE PROPOSED GRADES ~-!'.""I:"".. TOP OF FOUNDATION = 885.9 GARAGE FLOOR =: 885.6 H...;c~.,) lOWEST FLOOR = 882.4 pr{ !o.t'> DENOTES EXISTING ELEVATION x900.0 DENOTES PROPOSED GRADES (900.0) DENOTES SURFACE DRAINAGE _______> 1 hereby cert;fy that this is a true and correct repreSentation of a survey of the boundaries of: That part 0' the Northeast Quarter 01 the Southeast Quarter 01 S.ct;on 27, Townsh;p 32, Range 24, Anoka County, Minnesota described liS tallows: Beginning at a POlnt on the north line 01 said Northeast Quarter of thd Southeast Quarter a distance of 85.00 feet east at the northwest Corner thereat; thence south and parallel with the west line ot said N~rth8ast Quarter of the Southeast Quarter a distance at 231.00 'eet; thence east and parallel with the north line of said NortheAst Q~4rter at the Southeast quarter a distance of 170.00 teet; thence north and parallel with the west line of SAid Northeast Quarter of {n~ SoutheAst Quarter a distance of 231.00 teet to the north line at saId Northeast Quarter of the SoutheAst Quarter; thence west along said north lIne to the point of beginning. It aoes Purport to show improvements or encroachments, ;r ~n~.. As surveyep by me thts 15th day of September, 1997. A(>,~...,,-<\~~ ...~_ Sw.n~on land SurveY1nS, Inc. Rondld J. Swenson, Registered lend Surveyor, MN. license No. 13297 ? !tapas,:.! /9)fer~1, V" /-0 U,J, /,"?~ 0"., Access, CITY OF ANDOVER \. / REQUEST FOR COUNCIL ACTION DATE: 12/2/97 AGENDA SECTION NO. Funding - 1998 Calendar ORIGINATING DEPARTMENT APPROVED FOR AGENDA Recycling ITEM NO. Cindy DeRuyter, c>>R Recycling Coordinator B;J:s t. The 32 page community calendar is in progress to be given to each Andover residents. Information from each city departr.nent is included. Fire and Police information and youth program information is included. Pictures from residents have been submitted to depict varying aspects of our city. . / As per Council request, sponsorships were sought to fund the calendar. Contributing sponsors are: Bunker LCC - Tony Er.nmerick; District # II Community School (Andover); TKDA; McCor.nb, Frank, Roos; Adolf and Peterson; Andover Park Commission; Andover Lions; Andover Athletic Association and Anoka Electric Company. The amount totals $5000. The calendar will cost about $9000. We now need Council direction. MOTION BY: SECOND BY: / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION J DATE: December 2. 1997 AGENDA SECTION ORIGINATING DEPARTMENT Discussion Item Administration Richard Fursman ITEM NO. t[ Approve Union Contract REQUEST: The city council is requested to approve the recently ratified 1998 union contract. The contract was ratified by the union, as directed by the city council, except for the three year provision. The contract as ratified will be for 12 months (January 1, 1998 - December 31,1998). A copy of the contract, and a letter to the representative, is included for your review. The changes to the 1998 contract follow the recommendations of the council and are recapped in the October 14 letter to Mr. Golen. . J ::) u / October 14, 1997 Mike Golen Business Agent, Teamsters Local #320 3001 University Avenue SE Minneapolis, Minnesota 55414 RE: 1998 Public Works Contract Dear Mr. Golen: I met with and presented to the Andover city council the requested changes for the Local #320 contract for year 1998. Each of the union requests were presented to the council and each item was considered at the October 7, council meeting. Please review the changes to the contract and consider this as a preliminary contract offer for 1998. \ The council is scheduled to take official action on the adjusted union pay schedule at the October 21, city council meeting. Once the council takes action on the wage portion of the proposal, the union should be able to consider the contract. Please note that the item regarding vacation, sick leave and annual leave was not resolved. The council has asked for additional information and time to consider the item. They have requested this item be included with the 1999 contract COLA discussion. It is anticipated that the only two items to be negotiated will then be COLA and vacation/sick leave/annual leave. 1. ARTICLE IX - WORK SCHEDULES: Union Request: Section 9.6 - apply at Pay LevelS Council Action: Approved 2. ARTICLE X - OVERTIME PAY: Union Request: Section 10.7 change (.50~) to 10%. Council Action: Change section 10.7 from ($.50) to ($.75). Do not however, move to a percentage. / ,--\ '- ) u j Union Request: Add New Language: Employees working between 12 midnight on Saturdays through 12 midnight on Sundays shall receive two (2) times their normal rate of pay plus Holiday pay, differentials or premiums, etc. Council Action: Leave as is. 3. Union Request: ARTICLE XIII - RIGHT OF SUBCONTRACT: Delete Council Action: City will maintain right to subcontract. The supervisory staff and administration will include union representatives in on discussions of work load arrangements. 4. Union Request: ARTICLE XV - SENIORITY AND ARTICLE 18 - TRANSFERS AND PROMOTIONS: Discuss language giving the senior qualified employees first chance for promotions, (including Lead Worker and temporary assignments) transfers, (including temporary job assignments) and equipment assignments. Council Action: Accept with minor change. Provide the most qualified senior employees first chance for promotions, (including Lead Worker and temporary assignments) transfers, (including temporary job assignments) and equipment assignments. 5. Union Request: ARTICLE XIX - INSURANCE: Employer to pay 100% of Medical, Dental, etc. Council Action: Employer to pay 100% of 1997-98 increase in premiums. 6. Union Request: ARTICLE XX - VACATION, SICK LEAVE, ANNUAL LEAVE: Discuss options for employees to sell off vacation and sick leave accruals annually. Discuss options for personal days added to employee accruals for not using sick leave. Section 20.13, Subsection 3: Change to the following: 20% to 45% 40% to 65% 50% to 75% Council Action: More research needed, re-open discussion for 1999 contract. Union Request For Discussion: Look at evaluation for step increases, want uniform measurementfor all employees with an appeal process. 2 / ) u J Evaluations of Supervisors by employees, discuss other options, problems with current practice. Education: Want pay for Certificates, Licenses, etc., that are used on the job, also reimbursement of cost of above including renewal. Discuss Certificate, Licenses, etc., premiums including Hazard Pay when working with dangerous chemicals. Problem: Supervisors working when all employees have not been called in (Supervisors actually performing bargaining unit work). Council Action: City should be providing equipment necessary for the safe operation of all duties. Therefore hazardous pay should not be applicable. The City is paying for certificates and additional training. These skills are already compensated for as a matter of moving up the union scale All other discussion items to be ongoing with administrative staff. 7. Union Request: ARTICLE XXIII - DURATION: Three year contract effective January I, 1998 through December 31, 2000. Council Action: Council will accept three year contract with COLA and leave only discussions for 1999, and COLA only for 2000. 8. APPENDIX A - WAGES: 1998 Wage adjustment 4% COLA Step Increases 1999 4% COLA Step Increases 2000 Wage adjustment 5% COLA Step Increases Council Action: Council will take official action on October 21, on the proposed adjustment to the union scale. (See attached schedule) Union Request: Maintenance Workers wage scale to be made equal to the Mechanic wage scale. Council Action: Keep the wage scale of the mechanics and the maintenance workers the way they are now. Thank you for your time and consideration, I look forward to hearing from you soon. Very truly yours, Richard F. Fursman City Administrator 3 ) \.) '. LABOR ACREEMENT BETWEEN THE CITY OF ANDOVER AND \ MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCEMENT EMPLOYEES' UNION, LOCAL #320 January 1,1998 - December 31, 1998 I \ " ARTICLE " I II III IV V VI VII VIII IX X XI XII XIII XIV XV XVI XVII XVIII XIX XX XXI XXII XXIII , I / '- \ .J , \ '-- ~ TABLE OF CONTENTS PAGE Purpose of Agreer.nent...................................................... 3 RecognitIon...................................................................... 3 Union Security ................................................................. 3 Employer Security ........................................................... 4 Employer Authority... ........................ ...... ......... ..... .......... 4 Er.nployee Rights - Grievance Procedure ........................ 4 Definitions............................ ............................................ 7 Savings Clause ................................................................. 8 Work Schedules ............................................................... 8 Overtime Pay ................................................................... 9 Call Back.......................................................................... 10 Legal Defense .................................................................. 10 Right of Subcontract ........................................................ 10 Discipline ......................................................................... 10 Senionty ........................................................................... II Probationary Periods .... ................ ............................. ....... II Safety ............................................................................... 12 Job Posting: Transfers and Pror.notions ........................... 12 Insurance .......................................................................... 12 Vacation/Sick Leave/Annual Leave ................................ 12 Holidays ........................................................................... 16 Waiver.............................................................................. 16 Duration........................................................................... 16 Appendix A - Wages ........................................................ 18 2 , ) , ) \ LABOR AGREEMENT BETWEEN THE CITY OF ANDOVER AND MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCEMENT EMPLOYEES' UNION, LOCAL #320 ARTICLE 1. PURPOSE OF AGREEMENT This AGREEMENT is entered into between the City of Andover, hereinafter called the EMPLOYER, and Minnesota Teamsters Public and Law Enforcement Employees' Union, Local #320, hereinafter called the UNION. The intent and purpose of this AGREEMENT is to: 1.1 Establish certain hours, wages and other conditions of employment; 1.2 Establish procedures for the resolution of disputes concerning this AGREEMENT'S interpretation and/or application; 1.3 Specify the full and complete understanding of the parties; and 1.4 Place in written form the parties' agreement upon terms and conditions of employment for the duration of this AGREEMENT. I ARTICLE II. RECOGNITION The EMPLOYER recognizes the UNION as the exclusive representative for all employees in the job classifications listed below who are public employees within the meaning of Minn. Stat. 179A.03, Subdivision 14, excluding supervisory, confidential and all other employees: Maintenance Worker Mechanic ARTICLE III. UNION SECURITY In recognition of the UNION as the exclusive representative the EMPLOYER shall: 3.1 Deduct each payroll period an amount sufficient to provide the payment of dues established by the UNION from the wages of all employees authorizing in writing such deduction, and 3.2 Remit such deduction to the appropriate designated officer of the UNION. 3.3 The UNION may designate certain employees from the bargaining unit to act as stewards and shall inform the EMPLOYER in writing of such choice. , 3 ~ '- ~ 3.4 The UNION agrees to indemnify and hold the EMPLOYER harmless against any and all claims, suits, orders, or judgments brought or issued against the City as a result of any action taken or not taken by the City under the provisions of this Article. ARTICLE IV. EMPLOYER SECURITY The UNION agrees that during the life of this AGREEMENT it will not cause, encourage, participate in or support any strike, slow down, other interruption of or interference with the normal functions of the EMPLOYER. ARTICLE V. EMPLOYER AUTHORITY 5.1 The EMPLOYER retains the full and unrestricted right to operate and manage all manpower, facilities, and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules; and to perform any inherent managerial function not specifically limited by this AGREEMENT. 5.2 Any term and condition of employment not specifically established or modified by this AGREEMENT shall remain solely within the discretion of the EMPLOYER to modify, establish, or eliminate. '\ / ARTICLE VI. EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE 6.1 DEFINITION OF A GRIEVANCE A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this AGREEMENT. 6.2 UNION REPRESENTATIVES The EMPLOYER will recognize representatives designated by the UNION as the grievance representatives of the bargaining unit having the duties and responsibilities established by this Article. The UNION shall notify the EMPLOYER in writing of the names of such UNION representatives and of their successors when so designated. 6.3 PROCESSING OF A GRIEVANCE It is recognized and accepted by the UNION and the EMPLOYER that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the EMPLOYEES and shall therefore be accomplished during normal working hours only when consistent with such EMPLOYEE duties and responsibilities. The aggrieved EMPLOYEE and the UNION REPRESENTATIVE shall be allowed a reasonable amount of time without loss 4 ; 6.4 '\ ; j / ) ,~) in pay when a grievance is investigated and presented to the EMPLOYER during normal working hours provided the EMPLOYEE and the UNION REPRESENTATIVE have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the EMPLOYER. PROCEDURE Grievances, as defined by Section 6.1, shall be resolved in conformance with the following procedure: Step 1 An EMPLOYEE claiming a violation concerning the interpretation or application of this AGREEMENT, shall within twenty-one (21) calendar days after such alleged violation has occurred, present such grievance to the EMPLOYEE'S supervisor as designated by the EMPLOYER. The EMPLOYER- designated representative will discuss and give an answer to such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step I and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the AGREEMENT allegedly violated, and the remedy requested and shall be appealed to Step 2 within ten (10) calendar days after the EMPLOYER-designated representative's final answer in Step 1. Any grievance not appealed in writing to Step 2 by the UNION within ten (10) calendar days shall be considered waived. Step 2 If appealed, the written grievance shall be presented by the UNION and discussed with the EMPLOYER-designated Step 2 representative. The EMPLOYER-designated representative shall give the UNION the EMPLOYER'S Step 2 answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the EMPLOYER-designated representative's final Step 2 answer. Any grievance not appealed in writing to Step 3 by the UNION within ten (10) calendar days shall be considered waived. Step 3 If appealed, the written grievance shall be presented by the UNION and discussed with the EMPLOYER-designated Step 3 representative. The EMPLOYER-designated representative shall give the UNION the EMPLOYER'S answer in writing within ten (10) calendar days after receipt of such Step 3 grievance. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the EMPLOYER- designated representative's final answer in Step 3. Any grievance not appealed in writing to Step 4 by the UNION within ten (10) calendar days shall be considered waived. 5 , ) '-~ j Step 4 A grievance unresolved in Step 3 and appealed shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971, as amended. The selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of Grievances" as established by the Public Employment Relations Board. 6.5 ARBITRATOR'S AUTHORITY A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this AGREEMENT. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the EMPLOYER and the UNION, and shall have no authority to make decision on any other issue not so submitted. B. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules, or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty (30) days following the close ofthe hearing or the submission of briefs by the parties, whichever be later, unless the parties agree to an extension. The decision shall be binding on both the EMPLOYER and the UNION and shall be based solely on the arbitrator's interpretation or application of the express terms of this AGREEMENT and to the facts of the grievance presented. / C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the EMPLOYER and the UNION provided that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record ofthe proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings the cost shall be shared equally. 6.6 WAIVER If a grievance is not presented within the time limits set forth above, it shall be considered "waived". If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the EMPLOYER'S last answer. If the EMPLOYER does not answer a grievance or an appeal thereof within the specified time limits, the UNION may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual agreement of the EMPLOYER and the UNION. 6 '- ) , \. ) 6.7 CHOICE OF REMEDY / If, as a result of the EMPLOYER response in Step 3, the grievance remains unresolved, and if the grievance involves the suspension, demotion, or discharge of an employee who has completed the required probationary period, the grievance may be appealed either to Step 4 of ARTICLE VI or a procedure such as: Civil Service, Veteran's Preference, or Fair Employment. If appealed to any procedure other than Step 4 of ARTICLE VI the grievance is not subject to the arbitration procedure as provided in Step 4 ARTICLE VI. The aggrieved employee shall indicate in writing which procedure is to be utilized -- Step 4 of ARTICLE VI or another appeal procedure -- and shall sign a statement to the effect that the choice of another hearing precludes the aggrieved employee from making a subsequent appeal through Step 4 of ARTICLE VI. ARTICLE VII. DEFINITIONS 7.1 UNION: Minnesota Teamsters Public and Law Enforcement Employees' Union, Local #320. 7.2 EMPLOYER: City of Andover. 7.3 UNION MEMBER: A member of the Minnesota Teamsters Public and Law Enforcement Employees' Union, Local #320. '\ / 7.4 EMPLOYEE: A member of the exclusively recognized bargaining unit. 7.5 BASE PAY RATE: The employee's hourly pay rate exclusive oflongevity or any other special allowance. 7.6 SENIORITY: Length of continuous service in any of the job classifications covered by ARTICLE II - RECOGNITION. Employees who are promoted from ajob classification covered by this AGREEMENT and return to ajob covered by this AGREEMENT shall have their seniority calculated on their length of service under this AGREEMENT for purposes of promotion, transfer and layoff and total length of service with the EMPLOYER for other benefits under this AGREEMENT. 7.7 SEVERANCE PAY: Payment made to any employee upon honorable termination of employment. 7.8 OVERTIME: Work performed at the express authorization of the EMPLOYER in excess of either eight (8) hours within a twenty-four (24) hour period (except for shift changes) or more than forty (40) hours within a seven (7) day period. 7.9 CALL BACK: Return of an employee to a specified work site to perform assigned duties at the express authorization of the EMPLOYER at a time other than an assigned shift. An extension of or early report to an assigned shift is not a call back. 7 \ ) , \- ~ 7.10 LUNCH BREAK: An unpaid period during the scheduled shift. I 7.11 ON-CALL DUTY: When employee is required by the Employer to be available on call after normal working hours (Article 9). On call employees must be able to be within 20 minutes of shop during non-inclement weather conditions. 7.12 WEEKEND DUTY: When an employee is required by the Employer to perform utility checks and tests on Saturday, Sunday and Holidays. 7.13 LEAD PERSON: An employee that is assigned to perform supervisor duties during the supervisor's absence. (Lead Person Pay - Article IX, Section 9.5). ARTICLE VIII. SAVINGS CLAUSE This AGREEMENT is subject to the laws of the United States, the State of Minnesota, and the signed municipality. In the event any provision of this AGREEMENT shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be voided. All other provisions of this AGREEMENT shall continue in full force and effect. The voided provision may be renegotiated at the request of either party. ARTICLE IX. WORK SCHEDULES 9.1 The sole authority for work schedules is the EMPLOYER. The normal work day for an employee shall be eight (8) hours. The normal work week shall be forty (40) hours Monday through Friday. 9.2 Service to the public may require the establishment of regular shifts for some employees on a daily, weekly, seasonal, or annual basis other than the normal 7:00 - 3:30 day. The EMPLOYER will give seven (7) days advance notice to the employees affected by the establishment of work days different from the employee's normal eight (8) hour work day. 9.3 In the event that work is required because of unusual circumstances such as (but not limited to) fire, flood, snow, sleet, or breakdown of municipal equipment or facilities, no advance notice need be given. It is not required that an employee working other than the normal work day be scheduled to work more than eight (8) hours, however, each employee has an obligation to work overtime or call backs if requested unless unusual circumstances prevent the employee from so working. 9.4 Service to the public may require the establishment of regular work weeks that schedule work on Saturdays and/or Sundays. .' 8 ) ~ ~ 9.5 When assigned Lead Supervisory duties, employees shall be paid an additional $ 1. 5 O/hour. Lead Person shall be as defined in Article VII, Section 7.13. I 9.6 Pager Pay: Shall be as per the following: (Refer to Definition Article, Section 7.11 - On-Call Duty). 1.5 hours regular pay for weekday 1.5 hours regular pay Saturday 1.5 hours regular pay Sunday 2 hours regular pay holidays 4 hours regular pay for New Year's, Independence Day, Thanksgiving Day, and Christmas Day. The preceding shall be compensated at Pay Level 5 for each applicable employee. ARTICLE X. OVERTIME PAY 10.1 Hours worked in excess of eight (8) hours within a twenty-four (24) hour period (except for shift changes) or more than forty (40) hours within a seven (7) day period will be compensated for at one and one-half (1-l/2) times the employee's regular base pay rate. \ 10.2 Overtime will be distributed as equally as practicable. 10.3 Overtime refused by employees will for record purposes under ARTICLE 10.2 be considered as unpaid overtime worked. lOA For the purpose of computing overtime compensation, overtime hours worked shall not be pyramided, compounded, or paid twice for the same hours worked. 10.5 Weekend Duty: The Employer shall pay any employee required by the Employer to perform daily checks on Saturday, Sunday and/or holidays, three (3) hours overtime pay at the level five rate. Any work performed beyond three (3) hours will be paid at the employee's regular rate of overtime pay. 10.6 On Call Duty: The Employer shall pay any employee required by the Employer to be available on-call after normal work day in accordance with (Article 9.6) 10.7 Night Shift: Employees assigned by the Employer to work the night shift shall be paid an additional seventy-five cents (.75) per hour for each hour so assigned. 9 ) ARTICLE XI. CALL BACK ~. ) , , An employee called in for work at a time other than the employee's normal scheduled shift will be compensated for a minimum of two (2) hours pay at one and one-half (1-1 /2) times the employee's base pay rate. ARTICLE XII. LEGAL DEFENSE 12.1 Employees involved in litigation because of negligence, ignorance oflaws, non- observance of laws, or as a result of employee judgmental decision may not receive legal defense by the municipality. 12.2 Any employee who is charged with a traffic violation, ordinance violation or criminal offense arising from acts performed within the scope of the employee's employment, when such act is performed in good faith and under direct order of the employee's supervisor, shall be reimbursed for reasonable attorney's fees and court costs actually incurred by such employee in defending against such charge. ARTICLE XIII. RIGHT OF SUBCONTRACT Nothing in this AGREEMENT shall prohibit or restrict the right of the EMPLOYER from subcontracting work performed by employees covered by this AGREEMENT. " J ARTICLE XIV. DISCIPLINE 14.1 The City will discipline, suspend or dismiss employees for just cause only. The following are deemed appropriate forms of discipline; however, the level and order of discipline shall be at the discretion of the City, based upon the nature of the infraction: 1) Oral reprimand and warning; 2) Written reprimand; 3) Suspension without pay; 4) Demotion; or 5) Discharge. 14.2 Written reprimands, suspensions and terminations shall be issued in writing and signed by the employee before being placed in their personnel file. 14.3 In accordance with Minnesota Statute, an employee may request a written statement of the reasons for discharge from employment within five (5) working days of such discharge. '. 14.4 Disciplinary action may be carried out by the appropriate supervisor. Additionally, a supervisor may temporarily relieve an employee of duties for the remainder of a shift or work assignment with pay. 10 \ ) ,~ ) 14.5 Disciplinary action may be carried out by the City Administrator, or designee. 14.6 The City Council shall take final action relative to the discharge of an employee, if the discharge is contested. 14.7 This Article shall apply to full-time and part-time employees. ARTICLE XV. SENIORITY 15.1 Job classification seniority will be the determining criterion for lay offs when the job-relevant qualifications between employees are relatively equal. 15.2 Job classification seniority will be the determining criterion for recall when the job-relevant qualification factors are relatively equal. Recall rights under this provision will continue for twenty-four (24) months after layoff. Recalled employees shall have ten (10) working days after notification of recall by registered mail at the employee's last known address to report to work or forfeit all recall rights. 15.3 The EMPLOYER shall prepare and post a seniority list each year by January 20th. The UNION shall receive a copy ofthis list. j 15.4 Vacation periods shall be selected on the basis of seniority until April 15th of each calendar year. The number of employees allowed off on vacation shall be determined solely by the EMPLOYER. ARTICLE XVI. PROBATIONARY PERIODS 16.1 All newly hired or rehired employees will serve a six (6) month probationary period. 16.2 All employees will serve six (6) month probationary period in any job classification in which the employee has not served a probationary period. 16.3 At any time during the probationary period a newly hired or rehired employee may be terminated at the sole discretion of the EMPLOYER. 16.4 At any time during the probationary period a promoted or reassigned employee may be demoted or reassigned to the employee's previous position at the sole discretion of the EMPLOYER. ARTICLE XVII. SAFETY The EMPLOYER and the UNION agree to jointly promote safe and healthful working conditions, to cooperate in safety matters and to encourage employees to work in a safe manner. II '. ) '- ~ ARTICLE XVIII. JOB POSTING: TRANSFERS AND PROMOTIONS '. 18.1 The EMPLOYER and the UNION agree that permanent job vacancies within the designated bargaining unit shall be filled based on the concept of promotion from within provided that applicants: 18.11 have the necessary qualifications to meet the standards of the job vacancy; and 18.12 have the ability to perform the duties and responsibilities of the job vacancy. 18.2 Provide the most qualified senior employees first chance for promotions, (including Lead Worker and temporary assignments) transfers, (including temporary job assignments) and equipment assignments. 18.3 Employees filling a higher job class based on the provisions of this ARTICLE shall be subject to the conditions of ARTICLE XVI (PROBATIONARY PERIOD). 18.4 The EMPLOYER has the right of final decision in the selection of employees to fill posted jobs based on qualifications, abilities and experience. '- 18.5 Job vacancies within the designated bargaining unit will be posted for five (5) working days so that members of the bargaining unit can be considered for such vacanCIes. ARTICLE XIX. INSURANCE 19.1 The EMPLOYER will contribute up to a maximum of three hundred fourty-five dollars ($345.00) per month per full-time employee for group health and life insurance including dependent coverage. 19.2 Employees not choosing dependent coverage cannot be covered at EMPLOYER expense for any additional insurance other than the individual group health and group life insurance. Additional life insurance can be purchased by employees at the employee's expense to the extent allowed under the EMPLOYER'S group policy. 19.3 Permanent part-time employees who are regularly scheduled to work thirty (30) hours or more per week will receive pro-rata benefits under this ARTICLE. , 12 ) ~ ~ ARTICLE XX. V ACATION/SICK LEA VE/ANNUAL LEAVE '. 20.1 Employees must pick one of the two options listed below: OPTION #1 SICKN ACATION o - 5 years: 6-10years: II years: 2 weeks vacation/12 days sick 3 weeks vacation/12 days sick 4 weeks vacation/12 days sick OPTION #2 ANNUAL LEAVE o - 2 years: 3 - 4 years: 5 - 9 years: 10 years: 3 weeks 3 weeks & 3 days 4 weeks 5 weeks (15 days) (I8 days) (20 days) (25 days) 20.2 Employees selecting Option #1 shall be allowed to accumulate up to a maximum of 200 hours vacation leave. Employees selecting Option #2 may accumulate annual leave to a maximum of200 hours. Employees shall forfeit any vacation or annual leave accumulations at the anniversary date in excess of the allowable maxImum. 20.3 An employee's initial date of employment shall be used to determine the appropriate hours of vacation leave or annual leave to be accrued. 20.4 Vacation leave or annual leave may be used as earned with advance prior approval of the employee's supervisor and/or Department Head. However, vacation leave or annual leave may be denied or approval withdrawn when the granting of such vacation leave or annual leave would result in insufficient personnel to carry out necessary functions as deemed appropriate by the City. 20.5 An employee who leaves the employment of the City in good standing shall be compensated for vacation leave or annual leave accrued and unused at the time of the termination. An employee who does not complete six (6) months of the probationary period shall not be eligible for compensation in accordance with this clause. 20.6 An employee shall not be permitted to waive vacation leave or annual leave for the purpose of receiving double pay. i 20.7 Rate of accrual: Full-time employees who have selected Option #1 shall earn sick leave at the rate of 3.69 hours for each 2 weeks of service. An employee shall be eligible to use sick leave as accrued and accumulated, in accordance with the sick leave policy. 13 ) '- ) j 20.8 Sick Leave Usage: Sick leave may be granted for personal injury, illness, legal quarantine, or preventive medical care, if such preventive medical care cannot be handled outside the employee's normal work hours. The City may grant sick leave usage in the event of illness in the immediate family; however, the City reserves the authority to determine the appropriate usage and number of days of sick leave for illness in the immediate family. 20.9 Employee Responsibility: Each employee is responsible to contact the appropriate supervisor, within a reasonable time, with the reason for requesting usage of sick leave and to keep the appropriate supervisor informed on the usage of sick leave. 20.10 Medical Doctor Certificate: The City may request in advance, that an employee provide a medical doctor's certificate including verification of illness or use of sick leave and/or ability to return to work. 20.11 False Claims: An inappropriate claim of sick leave may be cause for disciplinary action up to and including discharge. 20.12 Sick Leave Severance Program: Upon termination of employment, an employee in good standing, or legal beneficiary, shall be eligible to receive a lump sum payment in accordance with the following schedule: 20.13 An employee's unconverted sick leave shall be placed in a banked sick leave account which may be used by the employee under the following circumstances: / 1) The City may grant the use of banked sick leave if the employee has exhausted all annual leave and has been absent from work for 2 consecutive days in the event of a serious illness in the immediate family, employee's illness or injury, or the injury or illness of the employee's child; however, the City reserves the authority to determine the appropriate usage and number of days of sick leave for serious illness in the immediate family. 2) The City may require that the employee provide a physician's statement certifying the illness or injury prior to granting the use of banked sick time. 3) Employees shall be paid up to 400 hours for unused sick leave at time of termination of employment from the City, provided the employee leaves the City under favorable conditions and in good standing. The following schedule shall be used in the determination of pay-off: 20% - two (2) through five (5) years service time 40% - six (6) through nine (9) years service time 50% - ten (10) years service time 20.14 Accrued Sick Leave: Employees with 800 or more hours of accrued sick leave may elect to convert up to the lessor of 96 hours or the amount exceeding 800 hours to vacation at a rate of 50%. In no event shall an employee use this 14 " ) ~, ) " provision to convert sick leave to more than 48 hours of vacation. Such an election must be made during the month in which the employee's anniversary date falls. / 20.15 Extended Illness: Extended illness which continues beyond the limits of any employee's paid sick leave accrual may be considered for coverage. A supervisor wishing to recommend such a consideration should send a written recommendation to the City Council for a final determination. If extended sick pay is approved, one of two options will be available for extending sick leave pay. 1) The extended sick pay will be charged against the employee's future sick leave accrual which will resume under the usual stipulations when the employee returns to work on a permanent full-time basis, or; 2) Extended sick pay may be granted through the voluntary donation and transfer of accrued sick leave from other employees. An employee may donate up to a maximum of 5 days. An employee may receive up to 30 working days sick leave for anyone occurrence. Sick leave shall be donated and received on an hour for hour basis. No consideration for differences in wage rates shall be applied to the transfer. " Before the extended sick pay begins, all of the employee's vacation, compensatory time and floating holiday must have been taken, either prior to or during the illness. 20.16 Funeral Leave: Employees shall receive three (3) days paid leave for the following family members: Mother Children Grandparent Father Brother Husband Sister Wife Grandchild 15 ) ARTICLE XXI. HOLIDAYS "- ) / 21.1 A full-time employee shall be provided the following paid holidays except as otherwise provided in this section: New Year's Day Martin Luther King's Birthday President's Day Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving 1 Floating Holiday Christmas Day 2 1.2 Whenever one of the above listed holidays falls on a Sunday, the following day shall be observed as a holiday, and whenever one of the above listed holidays falls on a Saturday, the preceding day shall be observed as a holiday. 21.3 If a non-exempt employee is scheduled to work on Christmas or Thanksgiving, the employee shall be compensated for the time worked at two times the employee's regular base hourly rate of pay for those hours actually worked on such special holiday, in addition to their holiday pay. Additionally, if a non-exempt employee is scheduled to work on Easter, the employee shall be compensated for the time worked at two times the employee's regular base hourly rate of pay for those hours actually worked. 21.4 Any other holidays worked shall be paid at time and one-half (1-l/2) times the employee's regular base hourly rate of pay for those hours actually worked on such holiday. ARTICLE XXII. WAIVER 22.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of the AGREEMENT, are hereby superseded. J 22.2 The parties mutually acknowledge that during the negotiations which resulted in this AGREEMENT, each had the unlimited right and opportunity to make demands and proposals with respect to any terms or conditions of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this AGREEMENT for the stipulated duration ofthis AGREEMENT. The EMPLOYER and the UNION each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered in this AGREEMENT or with respect to any term or condition of employment not specifically referred to or covered by this AGREEMENT, even though such terms or conditions may not have been within the knowledge or contemplation of either or both parties at the time this contract was negotiated or executed. 16 '.. ) ARTICLE XXIII. DURATION \- ) \ This AGREEMENT shall be effective as of January 1, 1998 and shall remain in full force and / effect until the 31st day of December, 2000 with the following exceptions: COLA and wage increase discussions for 1999 and Cola only discussions for 2000. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on this day of , 1998. CITY OF ANDOVER MINNESOTA TEAMSTERS LOCAL #320 , / 17 \ , J , \ \~) APPENDIX A '. UNION STEP PROGRAM BUDGET YEAR 1998 STEP HOURLY ANNUAL PROBATION 12.4650 $ 25,927.20 1 13.2960 $ 27,655.68 2 14.1270 $ 29,384.16 3 14.9580 $ 31,112.64 4 15.7890 $ 32,841.12 5 16.6200 $ 34,569.60 \ J STEP HOURLY ANNUAL PROBATION 13.2600 $ 27,580.80 1 14.1440 $ 29,419.52 2 15.0280 $ 31,258.24 3 15.9120 $ 33,096.96 4 16.7960 $ 34,935.68 5 17.6800 $ 36,774.40 Weekend Dutv: The EMPLOYER shall pay any employee required by the EMPLOYER to perform daily checks on Saturday, Sunday and/or holidays three (3) hours overtime pay per hour at Level 5 rate for each day scheduled. Weekend Duty referred under Definition Article, Section 7.12. Step Increases: For those who have satisfactory work performance as reflected in year-end reviews, a step increase will be awarded to January I, 1998. , j PA T/ADMIN/CONTRACT/LABORU98.DOC 18 101 102 103 104 I LeER Supplemental Uniform Settlement Reporting Form Public employer name Contact person name Phone number of contact person Name of exclusive representative City of Andover Jean D. McGann 612-767-5110 Michael J. Golen, Business Agent 105 Unit composition (e.g.,law enforcement,c1erical,comprehensive, etc.) Public & Law Enforcement 106 Is the unit essential or non-essential? non-e~~f'ntial 107 108 -~q , J 111 112 113 114 115 116 117 Base year calculation date (from BMS Instructions, page 2) Base year employees (from BMS Instructions, page 2) Date mediation requested (if applicable) Date strike notice given (if applicable) Oates of strike (if applicable) Tentative settlement date 12-2-97 12 N/A N/A N/A Date aroitration requested (if applicable) Name of aroitrator (if applicable) Date of first aroitration hearing (if applicable) Date final briefs filed (if applicable) Date of award (if applicable) N/A N/A N/A N/A N/A 119 Regional development number ( if available) j ....., - "'.... c: 1Il ~ 0 ""' Cl c: I-l . 1Il 1Il ..., ~ > 0 ~ tJ 'tl 1Il I-l ~ 0 III ~ ..c:: c: ~ tJ ~ -pof :E ) .~ .... 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'U.~ .~.: &I-a..; ~oo"lJ -=", It _"i; :!;; j3 _~..!i ~~a~~ 1C!~:5~ ~.~!adi~:i Sc~ Sf'1ii: 5(5!(= StS "Ii ~'=,r tEi!' :3': a!!5 ~.5:1 4lC :3:; ~u :!.z~ ~ ~ ~ !C a ::5 tt. .. ;: .~ t:l - ~ $'" ~ i tt...5 ~ -1 :!Cl 51;; 00 C5 "'~ tt. ;::: - ... .. ~. ~. ~ ~ ,,- - !'~ n ~': ~ ~ - 51 Vi", at..5 ~Ji >=... . ... .... ... ~ ~ ~I ~j ~ji ,::... ~ ~ ! ~! iH ~ at ~ s- s .::; ~ tt. 0- . ... ... ~ IL :! )c ~ C .:: ~ Jl tt. 2 w- e " - , 3 .., CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: December 2. 1997 AGENDA SECTION Discussion ORIGINATING DEPARTMENT Administration Richard Fursman/Jodi Hoag ITEM NO. Discuss Reduction in Senior sewer and water rates CI. BACKGROUND In response to the inquiry of several of Andover's senior citizens, Staff has examined the option of offering a discounted rate for senior's on city water and sewer. The following are what other cities with discounts offer: Blaine: Discount 50% on sewer and garbage Columbia Heights: Sewer $14.50 off, water depends on usage. Criteria are over age 62 and income not in excess of $16,605 annually. ) Fridley: Water is $.075 per 1,000 gallons of water, sewer $2.50 maximum of 8,000 gallons. Criteria: I person in household over 62, low income using HUD figure, and number of people in the household. Effective January I, 1997 the City of Andover established the following utility rates: Water Usage Rates Minimum Charge $7.30 plus gallonage charge 0.98 per 1,000 for 1st 10,000 gallons 1.01 per 1,000 for 10,000 through 20,000 1.05 per 1,000 for 20,00 I through 35,000 1.I2 per 1,000 for 35,001 through 60,000 1.20 per 1,000 for 60,00 I through 100,000 1.35 per 1,000 for 100,001 through 200,000 1.60 per 1,000 for 200,001 and above Minimum per Quarter $8.30 PenaltylLate Payment 10% Sanitary Sewer Rates The City has two rates for sanitary sewer service. $31.50 per quarter $43.50 per quarter CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , I DATE: December 2. 1997 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT ITEM NO. Reduce Escrow/Hunter's Hollow/ If\ Developer Improvements lu. Todd J. Haas, ......,,( Engineering~ The City Council is requested to reduce the development contract letter of credit (developer improvements) for the Hunter's Hollow development. Letter of Credit # Amount Available Reduce To Reduction Hunter's Hollow 6108-1096-01 $160,252.50 $0.00 $160,252.50 , I This is subject to being released once the 1 year warranty has been received and $8,000 has been submitted to cover costs associated for City inspections, signs, etc. , / H. The Developer shall furnish streetlights in accordance with the City's Street Lighting Ordinance No. 86. The Developer shall conform to Ordinance No. 86 in all respects. The City shall order the street lights and Developer shall reimburse the City for such cost. " General Requirements: 1. Residential street lighting shall be owned, installed, operated and maintained by the electric utility company. City and electric utility company shall enter into a contractual agreement on the rate and maintenance of the street lighting system. 2. It shall be the responsibility of the Developer to: a. Advise all lot purchasers of their responsibility for street lighting operating charges. b. Pay for street light charges for all lots owned by the Developer. I. The Developer shall dedicate and survey all storm water holding ponds as required by the City. The Developer shall be responsible for storm sewer cleaning and holding pond dredging, as required, by the City prior to completion of the development. '\ / J. The Developer shall be responsible for securing all necessary approvals and permits from all appropriate Federal, State, Regional and Local jurisdictions prior to the commencement of site grading or construction and prior to the City awarding construction contracts for public utilities. K. The Developer shall make provision that all gas, telephone and electric utilities shall be installed to serve the development. L. Cost of Developer's Improvements, description and completion dates are as follows: Description of Improvements Estimated Cost Date to be Completed 1. Site Grading and Erosion Control. $ 6109.09 6 2. Street Maintenance. $ 50a.08 0 3. Street Construction. $ -&:j666. 56 C> 4. Storm Sewer Construction. $ 0 ; -4- .-_...1-" 1." __.~M -,~~.---~-~_.......,_:,-, "/ , 5. Lot Stakes. $ 1000.00 C> , 6. Diseased Tree Removal. $ 0 7. " 8. Total Estimated Construction Cost for Developer's Improvements $ 02900.00 c:::::> Estimated Legal, Engineering and Administrative Fee ~) $ 139:35.QO C> I 5"7" Total Estimated Cost of Developer $10C83S. gg. C::J Improvements Security Requirement (150%) $ *60252.50 'C:) M. Construction of Developer's Improvements: 1. Construction. The construction, installation, materials and equipment shall be in accordance with the plans and specifications approved by the City. , J 2. Insoection. All of the work shall be under and subject to the inspection and approval of the City and, where appropriate, any other governmental agency having jurisdiction. 3. Easements. The Developer shall dedicate to the City, prior to approval of the final plat, at no cost to the City, all permanent or temporary easements necessary for the construction and installation of the Developer's Improvements as determined by the City. All such easements required by the City shall be in writing, in recordable form, containing such terms and conditions as the City shall determine. " 4. Faithful Performance of Construction Contracts and Bond. The Developer will fully and faithfully comply with all terms and conditions of any and all contracts entered into by the Developer for the installation and construction of all Developer's Improvements and hereby guarantees the workmanship and materials for a period of one year following the City's final acceptance of the Developer's Improvements. Concurrently with the execution hereof by the Developer, the Developer will furnish to, and at all times thereafter maintain with the City, a cash deposit, certified check, Irrevocable Letter of Credit, or a Performance Bond, based on one hundred fifty (150%) percent of the total -5- CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: December 2. 1997 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Scott Erickson<)l Engineering ITEM NO. Approve Extension of Time/Public Hearing/ II .96-16/14220 Crosstown Boulevard NW The City Council is requested to approve the extension of time for the public hearing and the resolution calling public hearing for improvements of sanitary sewer and watermain for Project 96-16, 14220 Crosstown Boulevard NW. '. , '. CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: / A RESOLUTION CALLING PUBLIC HEARING ON IMPROVEMENTS OF SANITARY SEWER AND WATERMAIN PROJECT NO. 96-16 IN THE 14220 CROSSTOWN BOULEVARD NW AREA. WHEREAS, pursuant to Resolution No. 248-97, adopted the 21st day of October, 1997 a Feasibility Report has been prepared by the City Enqineer for the improvements: and WHEREAS, such report was received and accepted by the City Council on the 4th day of November, 1997; and WHEREAS, such report declared the proposed assessment to be feasible for an estimated cost of $5.699.43. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The Council will consider the improvements in accordance with the report and the assessment of abutting property for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $5.699.43. 2. A public hearing shall be held on such proposed improvement on the 16th day of December, 1997 in the Council Chambers of the City Hall at 7:00 PM and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. " MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 2nd day of December ,19~, with Councilmembers in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. voting CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor / Victoria Volk - City Clerk CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: December 2, 1997 AGENDA SECTION Non-Discussion Items ORIGINATING DEPARTMENT Citr Clerk ~.O. ITEM NO. Id. Approve 1998 license Renewals The City Council is requested to approve the following license renewals for 1998: On-Sale Intoxicating liquor License Pov's Sports Bar & Grill, 1851 Bunker Lake Boulevard Off-Sale Intoxicating Liquor License G-Will Liquors, 13973 Round Lake Boulevard Andover Liquor, 3121-161st Avenue NW / On-Sale Non-Intoxicating liquor License Woodland Creek Golf Course, 3200 South Coon Creek Drive Cigarette Licenses Andover Spur, 13650 Hanson Boulevard Pov's Sports Bar & Grill, 1851 Bunker Lake Boulevard Festival Foods, 13735 Round Lake Boulevard G-WIll Liquors, 13973 Round Lake Boulevard Merwin Drug, 13735 Round Lake Boulevard Andover Liquor, 3121 -161st Avenue ~W Tor.n Thur.nb Store #255, 15825 - 7th Avenue NW Andover SuperAmerica #4806, 3631 Bunker Lake Boulevard Bill's Superette #7, 14041 Round Lake Boulevard Off-Sale Non-Intoxicating liquor License \ Andover SuperAr.nerica #4806, 3631 Bunker Lake Boulevard '\ Tor.n Thur.nb Store #255, 15825 -7th Avenue NW Bill's Superette #7, 14041 Round Lake Boulevard NW I I CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ ) DATE: December 2. 1997 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT ITEM NO. Approve Resolution Accepting Streets & Storm t5~wer/lndian Meadows 4th Addition Scott Erickson,~\.. Engineering The City Council is requested to approve the resolution approving the final street construction and storm sewer for the Indian Meadows 4th Addition development. The streets have been found to be in compliance with the City Specifications and are recommended for acceptance. '\ / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING THE FINAL STREET AND STORM SEWER CONSTRUCTION OF INDIAN MEADOWS 4TH ADDITION AS BEING DEVELOPED BY NORTH SUBURBAN DEVELOPMENT, INC. WHEREAS, the developer has completed the streets and storm sewer of Indian Meadows 4th Addition. NOW, THEREFORE BE IT RESOLVED by the City Council of Andover to hereby approve the final street construction of Indian Meadows 4th Addition contingent upon providing the following: , J 1. Developer provide a 1 year performance bond or an escrow as determined by the City Engineer from the date of this resolution. Adopted by the City Council of the City of Andover this 2nd day of December , 19 97. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ / DATE: December 2. 1997 ITEM NO. Approve Resolution Accepting Streets & Storm Sewer/lndian Meadows 5th Addition i4. ORIGINATING DEPARTMENT Scott Erickson,~( Engineering AGENDA SECTION Non-Discussion/Consent Item The City Council is requested to approve the resolution approving the final street construction and storm sewer for the Indian Meadows 5th Addition development. The streets have been found to be in compliance with the City Specifications and are recommended for acceptance. , " / , , , j CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING THE FINAL STREET AND STORM SEWER CONSTRUCTION OF INDIAN MEADOWS 5TH ADDITION AS BEING DEVELOPED BY NORTH SUBURBAN DEVELOPMENT, INC. WHEREAS, the developer has completed the streets and storm sewer of Indian Meadows 5th Addition. NOW, THEREFORE BE IT RESOLVED by the City Council of Andover to hereby approve the final street construction of Indian Meadows 5th Addition contingent upon providing the following: / 1. Developer provide a 1 year performance bond or an escrow as determined by the City Engineer from the date of this resolution. Adopted by the City Council of the City of Andover this 2nd day of December , 19 97. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , , j DATE: December 2.1997 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPA~TMENT Scott Erickson,c}~ Engineering ITEM NO. Accept Petition/Order Feasibility Report! 15:7-44/Shadowbrook 3rd Addition The City Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of a feasibility report for the improvement of sanitary sewer, watermain, street and storm sewer for Project 97-44, Shadowbrook 3rd Addition. / / j CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF SANITARY SEWER. WATERMAIN. STREET AND STORM SEWER , PROJECT NO. 97-44, IN THE SHADOWBROOK 3RD ADDITION AREA. WHEREAS, the City Council has received a petition, dated November 21. 1997 requesting the construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The petition is hereby declared to be 100% of owners of property affected, / thereby making the petition unanimous. 2. Escrow amount for feasibility report is $1.000 3. The proposed improvement is hereby referred to TKDA and they are instructed to provide the City Council with a feasibility report. MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 2nd day of December, 19 97, with Councilmembers voting in favor of the resolution, and Council members against, whereupon said resolution was declared passed. voting CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk ) Q'1-44 \ . / BUNKER, LLC. 10738 Hanson Blvd. Coon Rapids, MN 55433 Scott Erickson City of Andover 1685 Crosstown Blvd. NW Andover, MN 55304 RECEI"r::.D NOV 2 1 1997 CITY OF ANL _ .i ER November 20, 1997 Dear Mr. Erickson, Bunker, LLC. does hereby petition for improvements of water main, sanitary sewer, storm sewer and street with concrete curb and gutter for Shadowbrook Phase m. The cost of the improvements to be assessed against the benefiting property, described as: / Shadowbrook Phase III (said petition is unanimous and the public hearing may be waived.) We request that a feasibility report be prepared as soon as possible. We have enclosed a check for $1000.00 for the expense of the report. The $1000.00 will be credited toward the 15% improvement escrow. Sincerely, /~~L Mike Quigley-Y- /" Director of Development / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , ) DATE: December 2. 1997 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion/Consent Item ! Scott Erickson,d'L ITEM NO. Engineering lfApprove Change Orders/96-15/Public Works Expansion Ito. The City Council is request to approve the following Change Orders for Project 96-15, Public Works Expansion. o Change Orders #8 & #9 for Julian M. Johnson Construction o Change Order #4 for Maertens Brenny Construction Co. o Change Order #1 for Gorham Oien Mechanical These items will be funded from the contingency within the project budget. Attached are the change orders for your review. / , ) \ / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING CHANGE ORDERS #~ AND #~ TO PROJECT NO. 96-15. PUBLIC WORKS EXPANSION. WHEREAS, the City of Andover has a contract for Project No. 96-15 with Julian M. Johnson Construction of Anoka. MN. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 96-15. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 2nd day of December , 19~, / with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk \ -' / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING CHANGE ORDER #~ TO PROJECT NO. 96-15. PUBLIC WORKS EXPANSION. WHEREAS, the City of Andover has a contract for Project No. 96-15 with Maertens Brennv Construction Co. of Minneaoolis. MN. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 96-15. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 2nd day of December , 19~, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING CHANGE ORDER #-.1.. TO PROJECT NO. 96-15. PUBLIC WORKS EXPANSION. WHEREAS, the City of Andover has a contract for Project No. 96-15 with Gorham Oien Mechanical of Mora, MN. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 96-15. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 2nd day of December , 19 97 , , " with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk ~==k ...701 West 23rd Street. Minneapolis, Minnesota 55426. (612) 544-1561 . FAX (612) 525-2333 CONSTRUCTION MANAGERS November 24, 1997 Mr. Scott Erickson City of Andover 1785 Crosstown Blvd. Andover, MN 55304 Re: Andover Public Works Addition Project. Dear Scott: Please find attached four (4) change orders to be incorporated into the above-referenced project. , They are to be incorporated as follows: Maertens-Brenny C.O. #4 Item # 1 Contingency Item # 2 Contingency Julian Johnson C.O. #8; Contingency Julian Johnson C.O. #9; Contingency Gorham Oien Mechanical; C.O. #1 Credit to Contingency Please feel free to contact me with any questions or comments. enclosure; change Orders 8 & 9 Julian Johnson; c.o. #4 Maertens Brenny; C.o. #1 Gorham Oien . '\ cc: Frank Stone; Andover Public Works File ~~ =.!. .:i. Member of Construction Management Association of America ~ l;:iAA .City of Andover CHANGE ORDER No. 00008 1685 CrosstOml Blvd ""dover, MN 55304 Phone: 612-755-5100 Fax: 612-755-8923 , .....lTLE: Recycle Area DATE: 11/10/97 JOB: 4106 CONTRACT NO: I PROJECT: Andover Public Works Building TO: Julian M. Johnson Construction 6190 Industry Ave. Anoka, MN 55303 ATTN: Carl Johnson RE: DESCRIPTION OF CHANGE To: From: Number: lItem Deseription StOclc# OUlllltitV>lfllitli 1.000 Lot . . Unit Price TaX Rate. Tax AIIIOIIIIt NetAmoont I 0000 1 Provide class 5 and site leveling at the recycle area deduaed from original conIrad per dlange order #3 $1,550.00 0.00% $0.00 $1,5'0.00 \ Unit Cost: Unit Tax: Lump Sum: Lump Tax: Total: $1,550.00 $0.00 $0.00 $0.00 $1,550.00 The Original Contract Sum was ._.............................................................................................. Net Change by Previously Authorized Requests and Changes ................................................ The Contract Sum Prior to This Change Order was The Contract Sum WiD be Increased ................................................................................... The New Contract Sum Including This Change Order The Contract TIlDe Will Not Be Changed ................................................................................. The Date of Substantial Completion as of this Change Order Therefore is $102,632.00 $41,275.19 $143,907.19 $1,550.00 $145,457.19 ACCEPTED: Julian M. Johnson Construction By: City of Andover By: Adolfson & Peterson, Inc. By: , Carl Johnson Scott Erickson Tom Stone . ) Date: Date: Date: Expedition ., JU.IRN M. Ja-ta}! co Fax:612-323-7579 ItJv 18 '97 8:47 P.02/02 .. I ~ JULIAN M. JOHNSON CONSTRUCTION CORP. Ocn.eraJ U.C1lV1ltiT16111Jd Fill Hauling 6190 Industry Avenue NW Anoka, MN 55303 Phone(612)323-2900 Fax(612)323-7579 JJj / TO: ^dolf.~on & Peterson, Inc. 6701 West 23rd Street Minneapoli~, MN 55426 we l!tlrq -'*"II: _~1io--.r........... ... Changes to contract Delete Grading on North Portion Move Excess of 2,418 CY @$UO/CY"'S3,627.00 Clearing&~Grubbing= $1,000.00 Grading & Gravel in Big Lot "" $ 8,470.00 Grading & Gravel in Small Lot"" $ 1,550.00 TOTAL DEDUCT: S 14,647.00 , /'Add 15"RCP Storm Sewer Between Ponds with Flared'Ends Add for e1Cc'ess to he hauled away: TOTAl. ADD: 4,735 CY @ $ 2.75JCY - $ 3,950.00 $ )3,021.25 $ 16,971.25 Total Contract Chan 'e: w. ~D~ "'..... eM I"'" ............. ifI CIl:'M~wD ~~ ... 4 It\....-~....._....""'. ADD: $ 2 324.25 ----SEE ABOVE- DOLLARS :----------SEE ABOVE------- NET 30 DAYS FROM DATE OF INVOICE Payment to be made <15 furlows~ All M_ "guar._IOt>t..~ed.M_lDDt......-In.~ rntN'1nII' ~nQ 'Ie ItIMlfIl:I prw:ncM. Any IIIIRrlbDn D or ftvtftgn frvrn.. .bow 'I><<if_"",.,n in.oMs"'" <....willbo..-onIyu..... _1'1.1.,_ ~c"",.__ 1M 'l't'tJ, r;..anawn"'R~"",,*,"" _-"ft'tI'tn4I .....1Il< OIIg~ DOlImoII.l;, _II..... wi! n<>tbe ponoHcodl<ll'_ ~ed by _l~ .~MotMf...,..""""''''''' ala... Our......,..,..... _..od IlyWorl<.... eo..~I.......... Note: This Proposal may be withdrawn by us if not accepted within 30 days ACCEPTANCE OF PROPOSAL: Authorized Signat...-e --...-. . ............... veu................._ --."--........--. Slgnatunr: Signature: Data d Aa:eplanca: . ; JLlHlN M. JlJ-I-lS(N co Fax:612-323-7579 Nov 18 '97 11:03 P.Q2/Q2 ~ lUIJAN M. JOHNSON CONSTRUCTION CORP. Ger1t:raJ E;cCtJY1Jtfn6.oo FiB HlluJirJe 6190 Industry Avenue NW Anoka, MN 55303 Phone(612)323-2900 Fax(612)323-7579 Ja '\ J TO: Adolfson & Peterson, Inc. . PHONE: 544.1561 I OIITE:November 18, 1991 6701 West 23rd Street PRO.lECT NAME: Public Works Building I MinneapoHs, MN 55426 lOCATION: Andover I PLAN DATE: PROJECT MANAGER: Tom Stone w......,....... r ............ lit: Changes to contract . Add grading and class 5 for recycling Jot , , Total Contract Change: ADD: $ 1,550.00 w.,.....,.. fIUtIIWI ....... ...... -~... .. GIIfIlPI__......... ......-- -"'--- ONE THOUSAND FIVE HUNDRED FIFTY AND :-...-----------...---$ 1,550.00 . NO/100DOlLARS Payment to be made as follows: NET 30 DAYS FROM DATE OF INVOICE NAM1W~ .8UIl~"~ IS ~Mwat. '" bI~ n. profISIkNI ,","nor lIOOOfdlna" _of",-,,,,, _...._ _..._ --- --...........-""'l'_...........-. wrblo dw1go _1Ild.. bo _..,...........,_.. __ fMllIllI ~ .b9w .,. ~ ........It.................. _.. ..." f*'IIIibd tbr~ ..- by",""". -.. "'-doloJO- bJ_llfGocl.OIIt_.. .............~.c ,......AII.II~ Note: This Proposal may be withdrawn Authorized by us if not accepted within 30 days Slgnattn ACCEPTANCE OF PROPOSAL: ""..........-.111.0 1_...____-, ...... -.... v.... --............. __.....-..bo____ Signature: Signature: Date of Acceptanoe: , PROPOSAL City of Andover CHANGE ORDER No. 00009 16"" Crosstown Blvd. .-\0 cr. MN 55304 Phone: 612-755-5100 Fax: 612-755-8923 TITLE: Additional Trash covers DATE: 11/17/97 JOB: 4106 CONTRACT NO: 1 PROJECT: Andover PUblic Works Building TO: Julian M. Iohnson Construction 6190 Industry Ave. Anoka, MN 55303 ATfN: Carl Johnson RE: To: From: Number: .i>ESCRIPTION OF CHANGE Item .ueKriDticHI'........... .. ......StoHdl\:}.. . ..~..tUilti)i{..<<IhlitPrlie..l'nRaU;Ttt.~:NdAIlifiUfttI 0000 1 Trull coven for tlarcd end scaiClllS %.000 Eadl . $392.00 O.OO"A. $0.00 $784.00 / Unit Cost: Unit Tax: Lump Sum: Lump Tax: Total: $784.00 $0.00 $0.00 $0.00 $784.00 The Original Contract Sum was _............................................................................................... ~et Change by Previously Authorized Requests and Changes _...................._............._.. The Contract Sum Prior to This Chanze Order was ......... The Contract Sum Will be Increased ........._............__._...................-........_.................._ The New Contract Sum Including This Change Order ..... The Contract Time WiD Not Be Cbangec;l ................................................................................. The Date of Substantial Completion as of this Change Order Therefore is 5102,632.00 $47,050.19 SI49,682.19 5784.00 5150,466.19 .\CCEPTED: Julian M. Johnson Construction a~ City of Andover By: Adolfson & Peterson, Inc. By: Carl Johnson Scott Erickson Tom Stone 'late: Date: Date: -"CpOditione JLlI~ M. J[}tlS(]Il co Fax:612-323-7579 l'tlv 12 '97 16:07 P.02/02 ~ JULIAN M. JOHNSON CONS"[gUCTION CORP. Gt:tttnI ExcsnriDglIDd FUI HIIlIIiDg 6190 Industry Avenue NW Anoka, MN 55303 Phone(612)32~2900 Fax(612)32~7579 Jli TO: Adolfson & Peterson, Inc. 6701 Wes123rd Street Minneapolis. MN 55426 PROPOSAL PHONE: 544-1561 OATE:Noveruber 12,1997 PROJECT NAME: Public Works BuiJdin LOCATIO~ Andover PLAN DATE: PROJECT LtANACER: Tom Stone wra.....,..... ..~ IIM.--. ~ Changes to contract Furnish & Install Two IS" Trash Guards 00 Existing Concrete Aprons ADD: S ,784.00 SEVEN HUNDRED EIGHTY FOUR AND :------------___$ 784.00 NO/100DOLLARS Payment to be mede sa follows: M MIIMIaIit~. be. ......MWOIk.. 0it00MplMld... ~ r .... IIIIIlIIII IOCOIlI1r9 .._~MI...........__....... _.c...."wIIlcI\___..........._..rI...___. _ _ _ona "'N_..."*""",,,,_.____ ......""qinoI_.I;o _......... /IIlC...~...~ -.........._.,-~_..,_..0ClcI.0Ir_.. -...-...~- Note: This Proposal may be withdrawn by us if not accepted within 30 days ACCEPTANCE OF PROPOSAl: NET 30 DA FROM DATE OF INVOICE Authorized Slgneture Signature: Signature: '\ Date or AcQe..,ca. .....: City of Andover CHANGE ORDER No. 00004 1685 Crosstown Blvd. Andover, MN 55304 Phone: 612-755-5100 Fax: 612-755-8923 , . _ tTLE: Time & MatI Brick Facing, Sidewalk DATE: 11/19/97 JOB: 4106 CONTRACT NO: 1 PROJECT: Andover PUblic Works Building TO: Maertens Brenny Construction Co. 8251 Main Street NE. Minneapolis, MN 55432-1849 ATfN: John Hoffinan RE: To: From: Number: DESCRIPTION OF CHANGE Ilteni Deseriotion StOck# . . OiJlmtity . · Units' . .' '.. . Unit Price Tn Rate' Tn AmOUnt .' NetAlIIllIiiitl 00001 PerlEtllerdatedNovember6,1997 Sidewalks. Time and material with bad<up provided 00002 Per letter dated November 6, 1997 Brid< facing 1.000 Let $1,419.00 0.00% $0.00 $1,419.00 1.000 Let $3,'83.20 0.00% $0.00 SJ,'83.20 I Unit Cost: Unit Tax: Lump Sum: Lump Tax: Total: $5,002.20 $0.00 $0.00 $0.00 $5,002.20 The Original Contract Sum was ................................................................................................. Net Change by Previously Authorized Requests and Changes ................................................ The Contract Sum Prior to This Change Order was The Contract Sum Will be Increased ................................................................................... The New Contract Sum Including This Change Order The Contract Time Will Not Be Changed ................................................................................. The Date of Substantial Completion as of this Change Order Therefore is $460,000.00 $11,652.00 $471,652.00 $5,002.20 $476,654.20 ACCEPTED: Maertens Brenny Construction Co. City of Andover By: By: Adolfson & Peterson, Inc. By: John Hoffinan Scott Erickson Tom Stone Date: Date: Date: Expedmon ., MAERTENS-BRENNY CONSTRUCTION COMPANY 8251 Main Street NE. Minneapolis, MN 55432-1849. (612) 786-4779. Fax: 786-6973 November 6, 1997 .-- ~o ~'. ....- -:Q __ ':-c-\ o Attn: Tom Stone Adolfson & Peterson 6701 W. 23rd Street St. Louis Park, MN 55426 o' -:. "'. ::::. ~ ~~ :;:: C':: ,- .... -..;..::. -- RE: #1333 - ANDOVER PUBLIC WORKS.ADDITION - - - <~ --" Dear Tom: As per your directive, we have installed a concrete sidewalk in front of the old Andover Public Works office. The above work was done on a "time & material" baSis. We are requesting a change order for doing the above for the following amount. Sidewalk Labor: Cement Finisher Foreman 9.5 MH@$41.24 6 MH@$41.24 Subtotal $392.00 $247.00 \ $ 639.00 Material: 8.5 YDS @ $65.00 Sawblade to cut asphalt Expansion joint Form materials $553.00 $ 50.00 $ 30.00 $ 5.00 Subtotal $ 638.00 Subtotal 10% Overhead & Profit Subtotal 1 % Bond Total $1,277-.00 $ 128.00 $1,405.00 $ 14.00 $1,419.00 No caulking included above. Price to follow. If you have any questions regarding the above, please feel free to give me a call. ly, db Hoffm~/lI~ JH:lw/side.jh G~IU.L CnNTlUCTORs/CnM~Rr.'''L. J!\lnITSTRU'. MAERTENS-BRENNY CONSTRUCTION COMPANY ... 8251 Main Street NE. Minneapolis, MN 55432-1849. (612) 786-4779. Fax: 786-6973 November 6, 1997 Attn: Tom Stone Adolfson & Peterson 6701 W. 23rd Street St. Louis Park, MN 55426 RE: #1333 - ANDOVER PUBLIC WORKS ADDITION Dear Tom: As per your directive, we have installed a brick veneer on the cold storage shed at Andover Public Works. It was agreed to be done on a "time & material" basis. We are requesting a change order for doing the above for the following amount. Brick face of i:arai:e Labor: Bricklayer Laborer Foreman ~o 4e MIl @ $41.24 16 MH@$35.36 2 MH@$41.24 $.1;6-50.00 $ 566.00 $ 82.00 Subtotal ~/237- Zit) I ...$2,298.QO - /6f? ').I) Material: 10 Bags @ $13.00 60 4"-rock face @ $1.30 Brick Scaffold Lift - 2 HRS @ $30.00 $ 130.00 $ 78.00 $1,012.00 $ 60.00 $ 60.00 Subtotal $1.340 00 . 2L) $3,638.66 . 322--5". $ -164:00' g~2. 5"~ t4;e61.60" 1;fr1. 7 ;- $ -4a:mT ~~ 'I p $4,042.00 ~~ B 8. 'J... /) Subtotal 10% Overhead & Profit Subtotal 1 % Bond Total If you have any questions regarding the above, please feel free to give me a call. JH:lwlbrick.jh 1"'..........-.. "'_.._._...._.. ,,,............___... ... '1'..........-.&.. . . . . ~ :r: o I.:l Ul ;) :1l U tE ~ . + . i .....6 .,~..c>;'~612-75.J~.15':l '.4l:~ :~~ -. .'~...., I - \,,_, ~ -< S1 of u 0 z~ o >. -i ~ 0 ~ g::E ~- ~ ~ ~m.~ s ~ ~ 00 ." 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'----' .g ~ ~ ~ .~ ~ . \))"1 ~ ~ E ,~ ~\{J ... &-.. ~ g ~ ~ ~ '{ ~ ~ \~ ~ ~]i~Ilii~~ ~~ ~~. g::l~ ::t - '^ :S~~~:3_!~ ~~.. ~ ~. ..... ..... ... + 00 ~ I- o ~ + ~~ - 11 5 .. c.. f; '- Iii ~~~ 1 + .. .~ ~ l Q :t !'; ~ _~ t.J ::i<>;!3 ..........- -......., ~ c5 6 ::> ~ ~ \ '\ \ \ ~ .~ v .... -J .~ t:;~ \ ,.- - 3.:l.:Hi:) tH3 8~~~8~L ~€:8r L55i/~O/rr - Twin City Brick )035 West 125th Street Savage, MN 55378 ~B f!i)Pf~f?n\\ I 'I"",LL-_~ I V; ; .-: (.i:i:' r <) 1('197 I I i..." J U tJ J II:; U LrC::;\:7 L:! Invoice #: 00022651 .....-..-....--......... Bill To: MAERTENS-BRENNY CONSTRUCTION CO 8251 MAIN STREEET NE MINNEAPOLIS, MN 55432 Ship To: ANDOVER PROJECT /"733 i. (G(Q)[P)V I TERMS DATE PG. SALESPERSON JERRY WEISS I r QUANTITY I ; 7921 BLEND 300 KO-KO BROWN UTILITY ! 198 ACME BLEND #32 UTILITY I I . I I i i UNIT 10/28/97 1 AMOUNT EACH EACH $776.16 $174.24 We appreciate your business. SALE FREIGHT SALES TAX I SUBTOTAL ! AMOUNT PAID I TOTAL 30% RESTOCK CHARGE ON MATERIALS PICKED UP FROM JOBSITE. 10% RESTOCK CHARGE ON MATERIALS RETURNED TO OUR YARD. SPECIAL ORDERS---NO RETURNS OR EXCHANGES ALLOWED $950.40 $0.00 $61.78 $1,012.18 $0.00 $1,012.18 ( -y ...n3 ) ;..QtAA.J '--.,.... , J - CHANGE ORDER No. 00001 City of Andover 1685 Crosstown Blvd ! '')Vcr. MN 55304 Phone: 612-755-5100 Fax: 612-755-8923 , lITLE: Shower Stalls DATE: 11/11/97 JOB: 4106 CONTRACT NO: 1 PROJECT: Andover Public Works Building TO: Gorham Oien Mechanical 841 East Forest Ave. PO Box 187 Mora, MN 55051-0187 A TIN: Tim Felland RE: RFP DESCRIPTION OF CHANGE To: GORHAM From: A&P Number: 00001 Ilteat . DeKription 00001 Incorporate FIAT Model ADA.3636S showers in lieu of specified units . . ... . . < StOcld# ... . .....oDS1I~.tJ..itJ .. nllifPrieeTIli RJlte1'nAmOUDtNec.~r - 2.000 Each .. (SIS8.oo) 0.00"/0 $0.00 ($316.00) Unit Cost: Unit Tax: Lump Sum: Lump Tax: Total: ($316.00) $0.00 $0.00 $0.00 ($316.00) The Original Contract Sum was ................................................................................................. Net Change by Previously Authorized Requests and Chanles ................................................ The Contract Sum Prior to This Change Order was The Contract Sum Win be Decreased ................................................................................... The New Contract Sum Including This Change Order ..... The Contract Time Will Not Be Changed ..............................................-................................ The Date of Substantial Completion as of this Change Order Therefore is $332,000.00 $0.00 $332,000.00 ($316.00) S331,684.00 ACCEPTED: Gorham Oien Mechanical )1:..." City of Andover By: Adolfson & Petenon, Inc. By: , " Tim Felland Scott Erickson Tom Stone Date: Date: Date: Exp<dition . ~RHAM -aIEN "'II MECHANICAL 841 East Forest Avenue: P.O. Box 187 Mora, Minnesota 55051-0187 Master Plumber Uc. IIOO5085PM (320) 679-1612 (320) 679-1619 Fax SUBMITTED TO: QUOTATION #7833 ATTENTION: ADDRESS: Andover Public Works Job #AN43 PROPOSALDESCR~nON PROJECT: Request for Proposal #007 Change (2) shower stalls to Fiat model ADA-36365. Deduct ($316.00) Add if desired/required ATP-1 dome lite fl Proposal by: S7- 'Z Tim Felland D September 4. 1997 Th,;, price of proposal reflects site conditions as of date of proposal. This proposal modifies the contract by: days. Proposal valid for 30 days. The amount of Performance Bond: o WILL 0 WILL NOT be affected by this quote. * K .~HANICAL CONSTRUCTION * ARE PROTECTION * FABRICATION Adolfson & Peterson. Inc. Pete Kolias 6701 W 23rd St. $175.00 Minneapolis. MN 55426 - -:.. ;::~ ~.' "7": -c. - c. QUOTED PRICE: $ (316.00) '-'" ~; :.) C_',.-.1 :--;1 :;-) '-.' ... c...= -" Accepted by: As: Date: This work will be paid by: o Change Order # o Direct Bill to: '~... '.:t CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: December 2. 1997 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Scott Erickson~C Engineering . ITEM NO. Approve Final PaymenU94-33/ Commercial Boulevard NW Extension it. The City Council is requested to approve the resolution accepting work and directing final payment to Forest Lake Contracting for Project 94-33, for Commercial Boulevard NW Extension. CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO FOREST LAKE CONTRACTING FOR PROJECT NO. 94-33 FOR THE IMPROVEMENT OF COMMERCIAL BOULEVARD NW EXTENSION. WHEREAS, pursuant to a written contract signed with the City of Andover on _ Julv 16 ,19 96, Forest Lake Contractina of Forest Lake. MN has satisfactorily completed the construction in accordance with such contract. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota that the work completed under said contract is hereby accepted and approved; and BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment on such contract, reimbursing / the contractor's receipt in full. MOTION seconded by Councilmember and adopted by the City Council at a reaular meeting this 2nd day of December, 19~, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: December 2. 1997 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Scott Erickson,~l Engineering ITEM NO. Approve Compensating Change Order/ IX,94-33/commercial Boulevard NW Extension The City Council is requested to approve the resolution approving Change Order #3 (Compensating) to Project 94-33, Commercial Boulevard NW Extension. This compensating change order is a deduct change order in the amount of $75,041.81. / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember adopt the following: A RESOLUTION APPROVING CHANGE ORDER #3 (COMPENSATING) TO PROJECT NO. 94-33, COMMERCIAL BOULEVARD NW EXTENSION. WHEREAS, the City of Andover has a contract for Project No. 94-33 with Forest Lake Contractina of Forest Lake. MN. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 94-33. MOTION seconded by Councilmember and adopted by the City Council at a reaular meeting this 2nd day of December, 19~, / with Councilmembers voting in favor of the resolution, and Council members voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk CHANGE ORDER ) TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED Engineers-Architects-Planners Saint Paul, MN November 21, 19 97 Comm. No. 10832 Compensating' Change Order No. 3 To Forest Lake Contracting for Commercial Boulevard NW (94-33) (SAP 198-117-02) for City of Andover, Minnesota You are hereby directed to make the following change to your contract dated July 16 , 19 96. The change and the work affected thereby is subject to all contract stipulations and covenants. This Change Order will (inerease) (decrease) (net eRan~e) the contract sum by Seventy Five Thousand Forty One and 81/100................................... ($ 75,04;i.81 ). COMPENSATING CHANGE ORDER This change order show the actual quantities installed at the unit price bid amount (see attached itemization): / NET CHANGE = (DEDUCT) $ (75,041.81) $ 1,184,517.00 $ 141,345.90 $ 0.00 $ 1,325,862.90 $ -75,041.81 $ 1,250,821.09 Amount of Original Contract Additions approved to date (Nos. 1, 2 Deductions approved to date (Nos. Contract amount to date Amount of this Change Order (Aeel) (Deduct) (Ne Cflan!;JC) Revised Contract Amount Owner TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED Approved FOREST LAKE CONTRACTING By By ~~o~1 Richard M. Odland, P.E. Approved CITY OF ANDOVER, MINNESOTA Contractor Whi te - Owner pink - Contractor Blue - TKDA By / I>l U ~~ U I>l El U Z l;! 101 r.. r.. ... Q f- 01 01 >< ... E<Jol "'E< ... E<O< / N ~Q 00 l><: OlE< 101 !:! ~ E< ... Z !':i E<>< UE< ;;i~ <II ~~ E< Z 00 I UOI ~ >< E< ... l-l ... E< 1 0 N ",0 , 1 E<r- 101'" ::II' l:l fi:~~ 21 "'0 li! ~ III ~ I 0 ;=~. 101 ;:'!:i!~ ~ I U ~ M 0 , '... U o:~ . 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Q 00000000 00000000 o o o 00000000 >< E<Jol "'E< E<< ~C CO OlE< 00000000 00000000 . . . . . . . . OOOONN~O a oqIO C"oIr-I M Q\DON M N N o o ... E< ... S ~~t:i'lrJrJrJ~ ~ 00000000 00000000 . . . . I . . . o o ... OOoOC'llN~O ooqooN.... M o~ON M N N ~ ~ i lII~!>1 ~ a ..; ~~~~~ ~ ~ :':";UlIICll-lZ III U~ lII><Zl-l< Iol Z 101 lII"'Jollll Q toot E-tl\ll 0::3: UJolJollllUO II) O~ Zc:a~OHf4~M raJHUc::..E-tt-l r..lIIZlII"'Z ..; Q 0"'1ol0lllQ "'UUQlII::C'lII U lIIZ' Z Z :::8~~~fi:g~ ~ ~~~~n~~ ~ CONM\Q~o.-t1l) r-t......r-Ir-INN. CITY OF ANDOVER REQUEST FOR COUNCIL ACTION } DATE December 2.1997 AGENDA SECTION Non-discussion ORIGINATING DEPARTMENT Finance~~~ Jean D. McGann lITEM NO. '9. Closing of Funds REQUEST: The Andover City Council is requested to approve the closing of the following funds. . FUND TO CLOSE CLOSE INTO FUND REASON FOR CLOSING ; Temp. Improvement Bond of 1994D PIR Bond paid off on October 1, 1997 Improvement projects of 1994D PIR Projects complete and associated debt paid off Improvement projects of 1995A PIR Projects complete Improvement projects of 1996C Debt Service Projects complete and associated debt not yet paid off, any excess must be allocated to debt service fund for payment of principal and interest / I , CITY OF ANDOVER REQUEST FOR COUNCIL ACTION J DATE December 2.1997 AGENDA SECTION Non-discussion ORIGINATING DEPARTMENT Finance ~'(<"' Jean D. McGann IITEMNO. 0..0. Approve 1998 DARE Contract REOUEST: The Andover City Council is requested to approve the 1998 Police Liaison D.A.R.E. Officer Services contract. ~ACKGROUND: / Each year the' Andover City Council is requested to approve the DARE contract. This contract is with Anoka Hennepin School District to provide police liaison services to the various schools within Andover. For the 1997- 1998 school year this service provides revenue to the City in the amount of $10,782.00. During the 1996-1997 school year, this service provided revenue to the City in the amount of $9,773.00. The amount of revenue generated is based on the number of students enrolled in school. A copy of the contract and a breakdown of revenue by school is attached for your review. J Learning Center 2740 Wingfield Avenue N. Anoka, Minnesota 55303 (612) 422-5333 FAX noka i~1:~ii:I!:i~ii~Htillili~f~:Iiliifiij00]iil~ 111!lll'II~III[111 enne p In Distribution Complex 2727 N. Ferry Street Anoka, Minnesota 55303 (612) 422.5222 FAX IndependentSchool District 11 Roger Giroux, Superintendent RECEIVED NOV 1 4 1997 CITY OF ANDOVER November 3, 1997 Mr. Richard Fursman City Administrator Andover City Hall 1685 Crosstown Blvd. NW Andover, MN 55304 Dear Mr. Richard Fursman: RE: Police Liaison DAR.E. Officer Services It is once again time to renew Anoka Hennepin School Districts' Police Liaison - DAR.E. Program contracts. I have the responsibility for the administration of these contracts. Program administration will be the responsibility of the building principal to which you have agreed to provide services. I look forward to working with you this year and have enclosed the following to help you administer the contract with the school district. 1. Copy of the contract for the 1997-98 school year. Please return an executed contract no later than November 30,1997. 2. Estimated revenue available for the city during the fiscal year 7-1-97 through 6-30-98. 3. Contract and program administration information. Once you have signed the enclosed contract, you must send an invoice for the first half year payment to: ATTN: Cheryl Dugan AHLC 2727 Ferry Street North Anoka. MN 55303 The invoice for the second half payment should be submitted after January 1. 1998 to the same address. If you have any questions, please do not hesitate to contact me. My telephone and voice maJl member is 506-1560 Sincerely, " ~7 Ii. ~7 ~J" . __>~"'.....:.....:~:~_..?.-J / /)~:~5'_;~::;' ___ _ / - .- ,-,'j~dy S~tter Director of Student Services / Enclosure Partners in educating all learners for a successful future in an ever-changing world. Contract for School Liaison and D.A.R.E. Officer Services Between the Anoka-Hennepin School District No. 11 and the City of Andover ) This contract by and between the City of Andover (hereafter referred to as "City") and Anoka- Hennepin Independent School District No. 11 (hereafter referred to as "District") is entered into under Minnesota law. PURPOSE: This contract is to address the need for the presence-of police officers in district schools to provide D.A.R.E. instruction and liaison service to the district schools recognizing these services: 1. Promote crime prevention within district schools. 2. Provide drug abuse education. 3. Coordinate activities between the district, the criminal justice system, and social services. I. DEFINITIONS. Police Officers working in the District will be engaged in two authorized programs. The School Liaison Officers in the middle schools and high schools will serve students and staff primarily in the area of crime prevention. Officers in the D.A.R.E. program in the elementary schools will present the approved prevention program which is a part of the fifth grade Health curriculum. 2. OFFICER EMPLOYED BY CITY. City shall employ (or assign) in accordance with applicable state statutes a police officer or officers to serve as School Liaison and D.A.R.E. officer(s) in District schools. The selection or assignment of such officers shall be done by City. City shall assume all obligations and payments with regard to officers' salaries and benefits including workers compensation, PERA, withholding taxes, etc. District will reimburse City as defined in Part 9 of this document. 3. TERM OF CONTRACT The term of this contract shall be July 1, 1997 to June 30, 1998, District fiscal year. 4. ADMINISTRA nON RESPONSIBILITIES Law enforcement services rendered to District shall be at the sole direction of City. Standards of performance, discipline of the officer assigned, and other internal matters, shall be determined by the normal contract of City. If requested, District shall provide City with an appraisal of the services received. 5. LEVEL OF SERVICE The officer will respond to emergency calls within the boundaries of City and attend police training and special duties as determined by City while fulfilling the requirements of this contract. Time spent on emergency calls, police training, etc. shall not be considered to be time spent as a D.A.R.E. officer. 6. DUTIES OF OFFICER / The list of basic duties and work schedule of the officer(s) shall be cooperatively developed between City and District. \ / 7. CLOTHING, EQUIPMENT, AND SUPPLIES City shall provide any required clothing, uniforms, vehicle, necessary equipment and supplies for officer to perfonn law enforcement duties. 8. SCHOOL CALENDAR District shall provide City with a school calendar. 9. TERMINATION Either party may terminate this agreement upon ninety (90) days written notice of such termination. All payment due hereunder shall be prorated in the event of such termination. 10. DURA nON AND COST For and in consideration of the provision of School Liaison Officer and D.A.R.E. Officer services in accordance with the terms of this contract, District shall pay City the sum of 50% of the levy allocation upon the preliminary notification by City that officer has been assigned and there is proof of service. This should be completed by December 1, 1997. The remaining amount shall be calculated and paid to City after March 1, 1998. Proof of service shall be considered to be a regular assignment of the School Liaison officer and/or the successful scheduling and implementation of the D.A.R.E. program in each of the schools listed in this contract. II. . SERVICE TO SCHOOLS The following secondary schools shall receive School Liaison officer service as a result of this contract: Oak View Middle School The following elementary schools shall receive D.A.R.E officer program services as a result of this contract: Andover Elementary School Crooked Lake Elementary School 12. SCOPE It is agreed that the entire agreement of the parties is contained herein and that this agreement supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof. IN WITNESS WHEREOF, the parties have hereunder to set their hands by: AnOka-~in School District No. II by: ~ //~/ J'1, - v ~ u ntenden City of Andover I its Date: Date: ~/q1 I , ANOKA-HENNEPIN 15011 POLICE LIAISON PAYMENT SCHEDULE FY 98 , i i I I TOTAL PAYMENT PAYMENT CITY ISCHOOL I AMOUNT NO.1 NO.2 ANDOVER :OAK VIEW MIDDLE $8.173 $4,087 $4,086 : iANDOVER I $1,767 $884 $883 ICROOKED LAKE $842 $421 $421 I TOTAL I $10,782 $5.392 $5,390 I I / / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE December 2.1997 AGENDA SECTION Non-discussion ORIGINATING DEPARTMENT Finance C\~~ Jean D. McGann ~ lITEM NO. 81, Approve 1998 Enterprise and Central Equipment Fund Budgets REOUEST: The Andover City Council is requested to approve the 1998 Enterprise and Central Equipment Fund Budgets and the resolution that follows. BACKGROUND: lch year the Andover City Council is requested to approve the Enterprise and Central Equipment Fund Budgets. .;ignificant changes from 1997 to 1998 are listed below. Silmificant Chanl!es: Water Fund: . Revenues are estimated to increase due to population growth . Chemicals and electric service will increase approximately 25 to 30% which corresponds with the increase in revenue . RepairslMaintenance to Wells and Pumphouses have also increased by 20% . The water towers will have to be painted within a couple years and the Water Fund will be required to fund this project. A transfer is being made to capital equipment reserve to provide funding for this. Total cost of painting water towers is estimated to be between $500,000.00 and $750,000.00. . One additional employee has been added to work 50% in water and 50% in sewer. Sewer Fund: . Revenues are estimated to increase due to population growth . Payments to Metro Waste Control Commission for sewer discharge have increase by 15% . One additional employee has been added to work 50% in sewer and 50% in water Central EQuinment Fund: . Maintenance costs have increased due to the number of vehicles maintained The overall budget has decreased due to no capital outlay purchases allocated for 1998 I CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R -97 RESOLUTION ESTABLISHING THE 1998 WATER FUND, SEWER FUND AND CENTRAL EQUIPMENT FUND BUDGETS. WHEREAS, the City of Andover Water and Sewer Funds are primarily supported by user fees; and WHEREAS, the Central Equipment Fund is primarily supported by internal user fees charges to operating departments of the City; and WHEREAS, the preparation and adoption of operating budgets is recognized as sound financial management for planning and monitoring financial condition; and NOW, THEREFORE BE IT RESOLVED that the City Council of City of Andover hereby established the 1998 budgets for the Water Fund, Sewer Fund and the Central Equipment Fund. / A~opted by the City Council of the City of Andover this 2nd day of December, 1997. CITY OF ANDOVER ATTEST: J. E. McKelvey, Mayor Victoria V olk, City Clerk / CITY OF ANDOVER, MINNESOTA 1998 ANNUAL BUDGET / Governments establish enterprise funds to account for activities that consist of rendering services or providing goods to the public for which a fee or charge is collected. CITY OF ANDOVER, MINNESOTA 1998 ANNUAL BUDGET / .................-.. ................. ................................ ................. .. . I ""....-.-.--......."......'.-.."........... ......H..._. ............. ....... ........................................ ...................................... II I_I The water department is to maintain all aspects of the water system, from line and hydrant maintenance, to the installation of water meters. We also do chemical feeding and testing to ensure the safety of all our customers. ,.,',.,',.,'.,',',',.,',.,',',',',',',',.,',',',',',',',',',',',',',',.,.,',', ",.,,,,,,.,,,,,,,,,.,,.., ,.,., '..,',',',',',',.,',.,',.,',.,',.,',',',.,',.,',',',',"""i'\t'fS...'.S..Thli.:t"'b"I{'it)r'tij;'~iIii<T"lf""."""',',.,',',',',',', ~))Jj(Jtr}j}JJ?~\r~t~rlttt:rj:mt:l:j)3]::t:t;t:tn~~;r:tnrmrr:~1:~i~.. :'..; .:: ..l:urih.~: .'.t..#ir~t~~*!jA:~~}~}fffffttJ ................... .............. ................... ............ .... .. . ... ....... ........ . ......................... .. . ...........................................,'............................,...................................... :,:,:,;,:,:,:,:,;,:.:.:.;.:.:.;.:.;.;.:.;.:.:.:.;.:.:.;.:-:.;.:.;.:.:.;.;.:.:.;.:.;.;.:.:.;.:...;.:........... .......................................... ......................................... ~.. ..........~ ................. ...................................................... .................. ........... .... ....................... ............................................. ....................... p~ .... To protect the capital investment the community has made in the water system and to produce the best quality water possible and to maintain every part of the water system to the best of our ability. 1. 2. 3. 4. 5. 6. CITY OF ANDOVER 11/24/9710:41 AMH20REVEX.XLS Budget Summary - Water Fund Budget Year 1998 I Actual Actual Actual Budget Budget 1994 1995 1996 1997 1998 REVENUES Charges for Services $ 20,517,80 $ 21,011.65 $ 46,735.22 $ 17,500 $ 17,500 Water Sales $ 481,363.03 $ 513,762.37 $ 712,468.07 $ 581,400 $ 799,000 ~ '~'T"'" ; TOT"ACREVENUES' " - .,,~- .'501.880~83'l '''' 534,Ti4.02"T'~"'759:203:29 -, ,. S .$ 598.900 ' $ 816,500 ",..,..'-,,',,-"'* .....'"~,,',"'j~ w"'""'~ ,..._-""~" , <~,?<,"-,,~ ^.n;".'" ~ ., . ----.,.-,.-...'" ~". . ,"-, " EXPENSES Source, Storage & Treatment $ 55,929.93 $ 60,003.53 $ 120,068.70 $ 183,200 $ 385,000 Distribution $ 323,346.56 $ 374,860.55 $ 247,109.63 $ 260,942 $ 268,079 Administration $ 83,914.00 $ 68,907.03' $ 85,644.52 $ 171,808 $ 163,421 - "',.c.,..=--~~'7',~.~=~-,.c,,......,-,,,,,,-,",,,~,~-.:,,,.,,, '$'~'463Too:49"$" ~,' 'O,~"."",.c,-~,.-^"c-._.",:,"";,_==:~,,,,,,,,,,,,<,,,,,~-,,=-,",,,,,,,,",,':"'~""""''''''~''',,"'':'''-<W~C''''' '$ ~t''''!'~"'''''::S'''''''~''''-''''''''''''--'-'''''''' '. TOTAL EXPENDITURES 503,771;11 . $ . 452,822.85 $ '.. 615,950 816,500 ,.....- " ...,.".."."..-,....-,........-."- ,.~,.;.i.,;:,'".;;.;-"'""..;..;,~"-~'"",,""',""'''~~_.,.ft: .",....:..,.:.. ";,,,,,i .~.- " . -.-<....,"'"" ,^^",,,,,"",,w" o.,~,.__~."..~.....,~ .' .. ..,.".~-,~ >0'''''_>0 <,..~".~._. .,. " '"~""M."~"~ i7'-'" rlT.t'i::t:p~13~1~~..;:,;::;';;.:1- J r0~"'OV~~-~"'~W^";'" <0,\ ,~~ ~~t:l I _Y'""rw~;~~:~:':~~~ ~ \ / CITY OF ANDOVER Revenue Budget Worksheet Budget Year 1998 11/19/978:42 AMWATER.XLS , WATER ) Revenue ~ Actual 1IDM Actual ~ Actual ~ Revised 199Z Bud et 199a 34132 Water De t. Fees $ $ 5,258.38 $ 36210 Interest Earned 16,773.79 38,520.59 36211 Market Loss on Invest. 2,609,69 36245 Sale of Used E ui ment 216.00 36260 Refunds & Reimburse. 3,744.01 25.00 130.56 . ).;;:;'7]'.;....;T'T;m~TSubioU.I.~i:1~:[;:"r$':~;20.5i7.86..:r$T'21~Oilf65~:..$~46.7'3s1~~"7.7.Ti':1:1r5bO;i,';r$"'; .....,T7;5dO ....="'";""'<=1,~"''''''~,, ,."'''^.".,........o'"'""A:A~<_...tc,~''''"~.-'"-''''''''''w:: "=-"",,.__ .....~..........->4_: ..,,,....,..,;,,=.,,,. "'~:.' .. r"" _.,~"""",---", ,,,,,,,,,,,,,. """",,,-C,,,"'" ~"-= ."'"""...._.oc_.. 3,500 $ 14,000 3,500 14,000 37110 Water Sales-General $448,252.22 $ 652,189.69 $ 539,400 $ 750,000 37140 Water Dis/Reconnect 37150 Water Permit Fees 13,600.00 12,686.00 12,000 12,000 37152 Other Fees - Water 105.00 37160 Penalties - Water 7,081.95 8,789.38 7,000 \ ) j CITY OF ANDOVER 11/24/9710:41 AMSUMMARY.XLS Expenditure Budget Summary - Water Budget Year 1998 ) I I Water Source, Storage, & Treatment Supplies and Materials Purchased Services Other Services and Charges Capital Outlay Transfers TotllISoui'Ce, StorilgeetcI' $ '... - . ,. _'__,'H'.. r ' Distribution Personal Services $ Supplies and Materials Purchased Services Other Services and Charges Capital Outlay , . .......ToUtlDistritiution-.'.r:....,r $ I. . ""'_",,_,."-'''..;''.<, '''''.'_~';C' .'^_'.'-'" ", ",,~,_;;;';;;..,_;~._.," . , Actual 1994 Actual 1995 Actual 1996 Budget 1997 Budget 1998 17,670,10 $ 17,622.27 $ 21,771.15 $ 27,800.00 $ 36,000 34,868.94 38,609.42 43,862.85 43,400.00 57,000 3,390.89 3,771.84 4,434.70 35,000.00 50,000 , 25,000.00 77,000.00 242,000 - , - , - I - 25,000.00 - - , 55,929.93 $ 60,003.53' $120,068.70 $183,200:00 $385,000.00. c.,,_ 0'-<' "..._ ~.^..., .o"'",_,,;;;'cc - ",,_., ""..~ T~_'~ $ 88,053.66 $ 12,004,77 3,355,92 219,662.21 270.00 I 323,346:56 $ $ I 43,532.82 $ 2,000.90 17,670,73 709.55 i 104,838.23 8,062.59 3,565.55 258,394.18 $119,591.24 $ 13,156.28 4,650.33 113,785.10 (4,073,32) $247,101[63' $ 101,319 $ 19,500 7,650 27,673 104,800 .'260;94J2""$ 118,840 20,600 7,900 36,939 83,800 " 268;079' Administration Personal Services Supplies and Materials Purchased Services Other Services and Charges Capital Outlay Transfers 'ToUtIAdrriinistriltioo .,.. " $" ......I.'n........_.,...n;..;....;.CL.;.~...;.;DJ;c.'....... ,....." - "r".'" ......... ..... .........-" .cr. .... --'.l'-. - i 20,000.00.1 83,914.00 .... $ 374;860:55 43,424.37 $ 44,724,19 $ 517.81 1,378.17 20,848.41 22,215.42 3,956.70 11,125.84 159.74 1,200.90 - 5,000.00 68;907:03'$'.85,644:52 . $ 30,615 $ 2,200 36,650 44,643 1,700 56,000 171,808'$ 33,169 2,200 40,452 44,900 1,700 41,000 163;4217 CITY OF ANDOVER EMPLOYEES 1998 BUDGET 11/21/9710:31 AMWATER.XLS J 1997 BUDGET 1997 1998 BUDGET 1998 CLASSIFICATIONS # OF EMPLOYEES WAGES # OF EMPLOYEES WAGES Personal Services Superintendent 0.200 $ 10,002 0.200 $ 10,739 Supervisor 0.400 12,726 0.560 25,283 Maintenance Workers 1.607 50,167 2.620 53,859 , / Public Works Secretary 0.250 5,763 0.250 6,250 Administrator 0.100 6,592 0.100 7,107 Finance Director 0.100 5,765 0.100 6,185 Treasurer 0.075 3,349 0.075 3,592 Accounting Clerk 0.225 6,785 0.225 7,353 Building Secretary 0,100 2,752 0.100 2,997 I Total 3.057 $ 103,901 4.230 $ 123,365 - CITY OF ANDOVER Expense Budget Worksheet Budget Year 1998 11/24/9710:40 AMWATER.XLS / WATER-SOURCE STORAGE DEPARTMENT # 49400 ENTERPRISE FUND Amended Object! Actual Actual Actual Budget Budget Code 1994 1995 1996 1997 1998 Supplies and Materials 201 General Office Supplies $ 25.68 $ - $ - $ 500 $ 500 210 Operating Supplies 401.21 1,041.19 820.50 1,800 2,000 216 I Chemicals 16,034.09 13,016.54 19,503.04 23,000 30,000 227 .1 Re~ar/~aint,-,S~=telT1, 1.209.12 3,564.54 1,447.61 2,500 3,500 ,.. ubtotaL './'/ ",,7$..' " 17;670:10 $ 17,622:27,,3$21;771: 15' $ 21,S()(f $ 36;000: " " ~~_ ..0--:"';"';"': ".<,~.""~- _ "~,, _,'":.,..:~__-..,__:"-,,,,,-~,;.,...;.;" ",-.,:",,,,,-,-_:~:,",:;:,, .,;,. , ." n' -'".._, .___._c ~~ _"m:'_^:"._."~W._y"_-w"''''' 'M'^'_."~ ,.'iv.,". ,'",., ~ ..':y... ""-~ Purchased Services 301 Professional Services $ 179.74 $ 200.00 $ 1,015.00 $ 2,500 $ 2,500 315 Professional Service - Lab 444.00 630.00 1 ,220.25 1,300 1,500 321 Telephone 868.17 - - 500 500 351 Publishing - - 63,86 - 4,000 360 Insurance 2,474,00 2,500.00 2,600.00 2,800 3,000 381 Electric 29,529,82 32,398.06 35,399,13 32,000 40,000 383 Natural Gas 1 ,373.21 1 ,418.94 1,951.28 2,000 2,500 386 I Water Permit - DNR - I 1.462.42 1,613.33 2.300 3,000 ~ . 'su6totar;:'~~" "'....""-~.:.__."'...C",.:,.,..,:^" ..;$-F:....34;86S.94.....,,$..~.38:609.42.~..$.43r862.S5' $ -~.'F...43.,40();r$T strO()o. I ,.~-~._'. -:','.,;,'".' -,. ,...~ ""'''_.',..~-, ':~'-~, , -.,", ~:- ..~, .., ~,_.,_._:'-^,,~:~ . ".^'. ,,".;,~_.__'."'..'___~_ ,^_M_:.~~' ",,, "'_',:..,..0 ,"_~ ~.'."-",-,",^- "."'" ,~ IOther Services and Charaes , 401 i Repair/Maint. - General $ 1,367.50 $ 2,848.37 $ 1,866.86 $ 4,000 $ 7,500 402 i Repair/Maint. - Building 442.72 162,50 82.77 2,000 6,000 403 I Repair/Maint. - Well/Pump. 245.17 - 693.50 25,000 30,000 404 ; Repair/Maint. - Improvements 806.00 I 324.00 - 2,500 2,500 406 . Contractual Services - - - 500 1,000 412 Inspections - - 1,531.57 - 2,000 433 Dues/Registrations 529.50 436.97 260.00 1.000 1,000 , .' Subtotal:'" ' 'f.~r'.'0.';,"TIT';};$ ~"T3,39(:J:89 $ 3;771;84T$~r4;434.7().' $ .. .T3S;OOO '$ 5o;llOO ,.... I ^.'. ~""",""",,,~' -"'''_.,--,,~ .~:~~,:,~~ e- ,~~,,;:,,,-,,--,,:;.~.;;.~~~~,;,:;;;:c;,, ;"'''~ ,'^", ",,'"'- ~ '",',~-,^,-,,'''.''' " ~^..,.,,<',"",'~"-~~ , .'-,.'" - Capital Outlav i 580 Equipment $ - $ - $ - $ 12,000 $ - 582 ! Capital Maintenance Res. - - 25,000.00 65,000 242,000 603 ! Assessment Principal - - - - - 613 iAssessment Interest - - - - - Subtotal "7'$ .... :.. .':., $ ,',-'""."~"~-- " $25,000.00 $ 77.000~$ " 242;000 - [ "L'" ...., I , I Transfers I 710 i Residual Equity Transfer Out $ - I $ - $ 25,000.00 $ - $ - I . .. ...... '.. . -$ .. Subtotal $ - $ .. - $ 25,000.00 $ . _. i I I 1 I , i .- ~~~o.lI r?~-Ett,,""'!i~:,r\I;r " , " "')~ ' ,:;!i '::' '-,~ ' " -'~,Ot 'f'ffJ0(.~c"ji!~;!~~ ..#Iij).~.,,, ...... ~~~'ZJ,~ 11/24/9710:40 AMWATER.XLS CITY OF ANDOVER Expense Budget Worksheet Budget Year 1998 DEPARTMENT # / WATER-DISTRIBUTION I Object I Code Actual 1994 49430 ENTERPRISE FUND Actual 1995 Actual 1996 Amended Budget 1997 Budget 1998 Personal Services 101 Salaries $ 73,112,98 $ 86,260.21 $ 95,968.19 $ 78,658 $ 96,131 121 PERA 3,112.09 3,841.04 4,252.16 3,524 4,307 122 ,FICA 4,487.09 5,178.04 5,649,72 4,877 5,960 125 Medicare 1,049.78 1,211.00 1,321.35 1,141 1,394 131 Health Insurance 6,244.44 8,297.20 8,271.43 7,296 6,725 132 Dental Insurance - - 635,70 585 585 133 Life Insurance 47.28 50.74 42.69 238 238 151 IWorkers Compensation - - 3,450,00 5,000 3,500 ...... .... ...............Sub,t~1iiI':.;',..'lTI'G'j;TI1',.$':'88,053:66':1$'!.'','104,83S123'r:$'119;591'!:z,f1'$''y'. "101,'319 $ 1187840' ...... . 4.:..'......,.....;;."",,:.;..,.,:...~.c.:.l....~. ..,........ .., .... .. .. .. ._ __. .. ..., ... '."'., ,. ,.. . __~.c. ,... ,. 201 210 214 219 220 224 I 227 , 301 303 314 321 322 351 360 . , , Supplies and Materials General Office Supplies Operating Supplies Meter Repair Supplies Hydrant Repair Supplies Repair/Maint. - General I Repair/Maint. - Streets !Repair/Maint. - System '.Subtotal . .,.' . w I $ 193.17 $ 3,795,82 909.62 1,015.20 4,794.55 1 ,296.41 $12,004.77 $" . Purchased Services ! Professional Services :Consulting Engineer I Gopher One-State Call ITelephone I Postage Publishing Insurance SubtotaC $ 327.26 126.48 416.03 210.59 2,275.56 ..:;'" '-:'.,. '$ "--3,355!9:C '$'" ' ". i,'_.' i rp, 401 403 407 408 410 415 420 433 442 i i' ".....i.'" lather Services and CharQes I Repair/Maint. - General $ I Repair/Maint. - Streets Meters - Labor Hydrants - Labor Rentals : Equipment Services Depreciation I Dues/Registrations ! Meals/Lodging Subtotal 1,698.27 $ - - - - 8,000.00 209,328.16 635.78 I - $ 219,662.21 $ 14.91 $ 300 $ 5,467.20 4,500 1,401.62 3,200 2,211.03 2,500 1,916.47 3,000 - 3,000 2,145.05 3,000 ~ ~$"'-~'1'3.;1 '56~.2Er}~-$~'~'77Y7] 9~500':--'J$ 400 5,000 3,200 3,000 3,000 3,000 3,000 20;6001 237.95 $ 3,584,52 181.06 790.51 1,829.18 398.04 1,041.33 8,062.59 $ $ 46.00 $ 100 $ 500 700 500 1,000 1,500 3.350 '71;650F $'" 100 500 700 500 1,000 1,500 3,600 '7:90(:1" 306.23 724.49 160.51 338.20 50.99 25,25 47.82 416.39 3.000.00 3,100.00 ..3..565:55'....$..;.4;650:33T:$".;.,' 1,205.00 $ 1 ,374.77 $ 800 $ 1,000 1,317,00 - 1,000 1,000 - 540.00 700 700 - - 500 500 37.61 65.54 700 10,000 15,075.00 15,100.00 22,773 22,539 240,096.57 95,492.09 - - 663.00 I 1,112,50 1,000 1,000 - I 100.20 200 I 200 258,394.18$ 113,785.10 $ 27,673 $ .. 36,939 CITY OF ANDOVER Expense Budget Worksheet Budget Year 1998 11/24/9710:40 AMWATER.XLS Object Code Actual 1994 Actual 1995 Actual 1996 Budget 1997 Budget 1998 Capital Outlay 560 Furniture 580 Equipment 581 Meters/Horns ;~";M'-:-_ --su6totar-'~'-' - .'" --, ""., . r ,---, ',L.M'~"C. ~~, .. -$ 328 85 $ - $ - $ 500 $ 500 - - 43,000 22,000 - - 4,07332 61,300 61,300 "':tj;:$0't7:'4;i)t37'32E!$'":"f04;SO(j-;;$',' 83;SOO M '" """T' '".'~~'~""'r'" ",,,,~~,,' '"r''''' ~,,~ '" ~ "''-~x021I1,~tddJk~';j''~lwiDl!g{t'Jj'; , \.t',":t:.::'ktt:.Y,f:{l~"'" ~ - .. S~~"'{ "1":, -':"1-<: '<- :#.Y."1 "~,,,.t r""F~~ '~..~'" ~~~.., :1'j\~~~...h ^~l"'l"'M$Y'Hq h~~~~~.&t~'&:=. ~':::,~:;f~~ \i~i'~ ;~.~ Z^~~;~~~J.:,;~-~~;,';~::~~~~~;;~~~~ 598 85 ;":-$;"270'.(ji>~ $' ",", r' M' '" "'T' ___M'. , \ / / CITY OF ANDOVER Expense Budget Worksheet Budget Year 1998 11/24/9710:40 AMWATER.XLS WA TER-ADMINISTRA TION I DEPARTMENT # 49440 ENTERPRISE FUND Amended Object Actual Actual Actual Budget Budget Code 1994 1995 1996 1997 1998 Personal Services 101 ! Salaries $ 36,276.33 $ 36,719,17 $ 38,205.08 $ 25,243 $ 27,234 121 IPERA 1,625.26 1,590.06 1,525.64 1,131 1,220 122 FICA 2,142.43 2,122.75 2,146.01 1,565 1,689 125 I Medicare 501.03 496.50 501.98 366 395 131 Health Insurance 2,965.99 2,476,57 2,174.29 2,090 2,424 132 Dental Insurance - - 156,76 160 148 133 Life Insurance 21.78 19.32 14.43 60 60 151 I Workers Compensation - - - - I - siibtotin"f07.';i;:/.77;;F....:rS$7..43:532.82;:~.$. ...43;424l31cT$' ;44;124Sf9..'.'^$'"fi.... "30,615T/$7'}+3'3.1691 ,. ." '''_'w. ~ . .. ~"c.,..^',.,..,'~.,',.:;~;."".;,~"""''''''.".:...;.'.:~ ,.~," ~M^_,N;""O"',~ ~... "...,~"~,__ "" .,-".~ "M'~'^_m~"~'_^" "~,.,~"~,",,"..."~,.,,.., 'o"~_'._""~ ,_.~"k,",~" ~=^",.~,,-,.."- .. "._"". ^ ^-, ~~-',-" ^"'...."M~"'-'. Supplies and Materials 201 General Office Supplies $ 1,186.81 $ 477.81 $ 573.95 $ 700 $ 700 210 Operating Supplies 814.09 40.00 385.22 1,000 1,000 220 Repair/Maint. - General - - 419.00 500 500 ,....,......, ........>c.. ',' ;-$J'."iint'l'Q('1:.~.,.. 517.81.' ...., $" .,.,1:378.17$}('I.' 2,200...:$......,...., c ......!".....". . ... ... - ......,..., Purchased Services 301 Professional Services $ 1,978.00 $ 2,466.39 $ 2,506,21 $ 16,000 $ 16,000 303 Consulting Engineer - - I - 200 200 322 Postage 1,969.82 2,037.64 2,029.07 2,000 2,000 330 I Transportation 239.00 204.46 233.68 200 200 351 ! Publishing 82,91 19.20 67.46 600 1,000 352 i Printing - - - 100 100 353 I Publishing - 299.00 - 500 500 360 Insurance 981,00 1,000.00 1,300.00 1,400 1,802 386 Water Quality Fee 12,420.00 14,246.00 16,079.00 15,000 18,000 390 Taxes - 575.72 - 650 650 Subtotif""FT?T.7.";."7;~;"'$"".'11,61():13""..' $'2.0,84Ef41..... $""(2.2;:21'5:42-'$ 'C"'36;65()":F: ,. 40,45:f i ~'.'.. ~~'" ".,."",."x,_,.~,_,,__"_.,'_~'.- "' ^ .. ._.~ .." I Other Services and CharQes 401 , Repair/Maint. - General $ 46.93 $ 47.68 $ 531.56 $ . 650 $ 700 406 ! Contractual Services 356,25 3,750.52 10,361.28 17,000 17,000 410 I Rentals - - - 450 500 416 ! Computer Services - - - 1,743 1,800 433 I Dues/Registrations 279.45 158,50 233.00 500 600 442 ! Meals/Lodging 26.92 - - 300 300 499 ! Contingency - - - 24,000 24,000 .. ..... Subtotal $ 709.55 $ 3,956.70 $ 11,125.84 $ 44,643 $ 44,900 I i 1 I I I I CITY OF ANDOVER Expense Budget Worksheet Budget Year 1998 11/24/9710:40 AMWA TER.XLS Object Code Actual 1994 Actual 1995 Actual 1996 Budget 1997 Budget 1998 Capital Outlav Furniture Office Equipment $ $ 159.74 $ Transfers 720 Transfer to Computer Reserve $ 20,000,00 $ $ 5,000.00 $ 25,000 $ 10,000 721 Transfer to Admin, Trust 20,000.00 727 Transfer to Other Funds 30,404.00 31,000 31,000 " / CITY OF ANDOVER 11/24/9710:42AMWATER-D,XLS ITEMIZATION OF EXPENDITURES 1998 BUDGET . Department: Water-Distribution Capital Outlav _ Please rovide detail of worksheet items Amount must e ual the same as on the worksheet) 1 1/2 1-Ton to Re lace #102 601.49430.580 $ 601.49430.580 601.49430.580 18,000 2,000 2,000 4 5 ~ / 7 8 9 10 11 12 13 14 15 16 17 .8 CITY OF ANDOVER 11/24/9710:43AMWATER-AD.XLS ITEMIZATION OF EXPENDITURES 1998 BUDGET . Department: Water-Administration Capital Outlav _ Please rovide detail of worksheet items Amount must e ual the same as on the worksheet 1 Chairs 601.49440.560 601.49440.570 $ $ 500 1,200 2 Tables 3 4 5 / 7 8 9 10 11 12 13 14 15 16 17 '3 " CITY OF ANDOVER 11/24/9710:48AMWATER-SS.XLS ITEMIZATION OF EXPENDITURES 1998 BUDGET Department: Water-Source StoraQe CaDital Outlav - Please rovide detail of worksheet items Amount must e ual the same as on the worksheet 1 Ca ital Maintenance Reserves 601.49400.582 $ 242,000 2 3 4 5 <; / 7 8 9 10 11 12 13 14 15 16 17 9 GRAND TOTAL . 242,000 CITY OF ANDOVER, MINNESOTA 1998 ANNUAL BUDGET To provide a smooth and unobstructed flow through-out the city sewer system. I . .. . .... . ...... ..... ,..,........,.....,..........."....... .,.",..,.".,.",..,.,.,.",.",.."., :[~~]:[:[~~][:~~]J~Jr:r:trf~~~t::r~::::::::::::::::;::: ..P .. .P . . ... .... .......... .P...... ... .... .. ......PI I~ To ensure the safety and health of all system users. 1. Proper operation and maintenance schedule. 2. Inflow I Infiltration program. 3. Trunk sewer line cleaning. 4. Manhole rebuilding. 5. Street repair around manholes. 6. Televising and inspection program. 7. Continued training through MPCA. CITY OF ANDOVER 11124/9710:49AMSEWREVEX.XLS Budget Summary - Sewer Fund Budget Year 1998 / Actual 1994 Actual 1995 Actual 1996 Budget 1997 Budget 1998 REVENUES Charges for Services $ $ 6,169.02 $ 31,047.39 $ 66,570.35 $ 16,200 $ 26,200 Sewer Charges 566.764.07 $ 707,804.44 $ 774,228.70 $ 726,285 $ 888,711 ..~':> TOTAL'REVENUES.q $ $ $ 30,500.00 $ . 769:351:83' $ ". "1. 30,500,00 $ 871.'299.05 n'f~C' .. 30,000.00 $ 30,000 Transfers '.m_"...........^..._7."...._~_^ 572,933.09 $ >-~"'~,-,"~.,~,'~"." 772,485 $ ^-o..'-~.---"n"'''..--~ ',...~,... 944,911 EXPENSES Collection $ 648,374.88 $ 742,415.43 $ 654,256.07 $ 718,914 $ 889,389 "'"~TOTAL.EXP.ENDrruREs ~L.;-~L)LL~c ;<:.; , ;;;";;;,;j.;.-i>.:':;"Lik.,i;-:::,,~ ^ $ 87,226.06 $ 92,701.15 $ 72,698.52 $ 54,171 $ 55,521 . . $ ~"735:aoo:9;r $' . ~'835;fr6.58 n $-'-.'~726,9S4.59-~fP-n;::'''''-':m,085 ';f;~:'"~~"944:9it n. nn .nn.n.n 00 .o.. or .n no .. on'" AdminIstration CITY OF ANDOVER Revenue Budget Worksheet Budget Year 1998 11/19/978:42 AMSEWER.XLS SEWER .' Revenue ~ Actual ~. Actual ~ Actual n92 Revised 1991 Budaet ~ 34133 Sewer Deet. Fees $ - $ 1,959.22 $ 2,124.21 1,000 1,000 36103 Assmt. - County - - - - - 36110 Certified Bills (662.33) 21,606.30 36,074.01 8,000 18,000 36210 Interest Earned 6,783.35 16,351.23 26,912.09 7,200 7,200 36211 Market Loss on Invest. - (8,869.36) 1,460.04 - - 36230 Contributions - - - - - 36260 Refunds & Reimburse. 48.00 - - . - - ~J;..""'c..' ....,;t..~......... ...f,"";.;:;:...~;$:'S".'.6.:169:~';~$T3t,047.391"t'i"$:~6~57~~"~;F"..T;a6;~~~1~~'~~:"26I266 37210 Sewer Charoes - Gen. $ 542,342.40 $647,608.00 $ 682,876.12 $ 719,785 $ 844,711 37240 Sewer Charoes - Other 13,306.40 48;974.22 80,734.08 - 35,000 37260 Penalties-Sewer 11,115.27 11,222.22 10,618.50 6,500 9,000 .....\..r.....7.7Ji.'SubtotajTF,;{~7rS56ir764:67iT '7tpr "T'" "'ri774'22',70... s.$'..... -[':;-;;/''802.. $"1 .~....... ............. ...........__~..d.~0 .~ ... .......... ..~. ..Z'~.41. ..i ....... .!L. ~. / 39204 Trans. Sewer Conn. $ - $ 30,500.00 $ 30,500.00 $ 30,000 $ 30,000 'i!;"'i'.Tmr?lfiTSu6tOtan0~0r$:~1"'"f\'fTPq~~t$1"30:5bb;Q{r;t$1"'\;~30~l)O()'.~;'f;$!'~~070[()'is"$";i'!I!3d;OOO, ......... .... .r~'-""~"'-"'~''''.'~~''''--''t-..... ........... ...- _.....~.o._.'.~'r..'. .-.-..... .0 ,.,~.'_..~ .........,.. , CITY OF ANDOVER 11/24/9710:48 AMSUMMARy.xLS Expenditure Budget Summary - Sewer Budget Year 1998 Administration Personal Services Supplies and Materials Purchased Services Other Services and Charges Capital Outlay Transfer 37,630.00 37,630.00 7,590.00 "n,:Sij[g~!'~~;ml~i~~~~~lic,C' $"."'8!,~~~:~~,L!'.'.'.9~,!~~.:~ 5:""~,(:(.!~~6~~:~2"':.!.:~;1!~."!."J.~' Actual 1994 Sewer - Department # 49490 $ 43,153.10 1,712.48 4,466.05 264.43 Actual 1995 Actual 1996 Budget 1997 Budget 1998 $ 43,341.63 $ 45,870,92 $ 30,602.77 $ 764.27 970.79 1,800.00 5,409.37 3,465.87 9,225,00 5,555.88 14,800.94 10,743.00 1 ,800.00 33,696 1,800 9,225 9,000 1,800 . 55;521 :47 Collection Personal Services $ 30,097,07 Supplies and Materials 3,696.49 Purchased Services 365,700.69 Other Services and Charges 248,880.63 Capital Outlay Transfers 45,074.00 . 'i';';totaIC~II.ectfon'-'"t(C'$648,37 4:88 $.742,415.43i'$']J54;256:07 '$ 718;914:00?,'$"'889,389.09' ,.,....~, .~.__....,.."'"_.,..,--....r... ........ ... $ 55,546.33 $ 74,279.18 $100,777.00 $ 107,139 4,530.37 4,909.85 11,250.00 11,250 425,768.43 487,890.91 538,007.00 616,900 256,570.30 42,102,13 33,880.00 33,632 35,000.00 120,468 CITY OF ANDOVER EMPLOYEES 1998 BUDGET 11/21/9710:06 AMSEWER.XLS 1997 BUDGET 1997 1998 BUDGET 1998 CLASSIFICATIONS # OF EMPLOYEES WAGES # OF EMPLOYEES WAGES Personal Services Superintendent 0.200 $ 10,002 0,200 $ 10,739 Supervisor 0.400 12,726 0.300 13,581 Maintenance Workers 1.557 50,167 1.670 54,295 , .. . Public Works Secretary 0.250 5,763 0.250 6,250 Administrator 0.100 6,592 0.100 7,107 Finance Director 0.100 5,765 0.100 6,185 Treasurer 0.075 3,349 0.075 3,592 Accounting Clerk 0.225 6,785 0.225 7,353 Building Secretary 0.100 2,752 0.100 2,996 I Total 3.007 $ 103,901 3.020 $ 112,098 - - CITY OF ANDOVER Expense Budget Worksheet Budget Year 1998 11/24/9711 :52 AMSEWER.XLS J SEWER - COLLECTION DEPARTMENT # 49450 ENTERPRISE FUND Amended Object Actual Actual Actual Budget Budget Code 1994 1995 1996 1997 1998 Personal Services 101 Salaries $ 24,534.57 $ 44,420.49 $ 57,765.88 $ 78,658 $ 84,864 121 PERA 1,009.16 2,108,99 2,476.98 3,524 4,396 122 FICA 1,550.35 2,703.30 3,156.66 4,877 5,262 125 Medicare 362,99 632.25 738.21 1,141 1,231 131 Health Insurance 2,622.42 5,647.96 6,178.19 6,826 7,436 132 Dental Insurance - - 481.03 534 534 133 Life Insurance 17.58 33.34 32,23 217 217 151 Workers Compensation - - 3,450.00 5,000 3,200 ",",,,,,,,,,,""'"'. ....S'i:ibtotal-';C.'7jj,7"?$. ..' 30,091:01"'-$'<'T55;546:~3'--$';T74;:tt!:Ffir""'$F;.".'.'1007t'tt'F$'.'J;" T107,1"3'9' - ,',_ , ,~,' ..,~.'C"" ,~. ;...;, ,;c.~","",""';;.>~.A.j"^'; ^;'^c'.,'.,^,,,>~;.~__'.~c.;."~."_." .,. ....~ 'H''''~''^ - _'w --';"~'- - -_.."".,-...~..--..,~ .. ,..,...... -- ....-~.._..._,.__.,.__._. .'P~"'--'.. _~'.~__T_'" .,....~__ Supplies and Materials 210 Operating Supplies 1,477.10 2,330.86 2,802.15 $ 3,000 $ 3,000 212 Gas - Vehicle - - - - - 218 Diesel Fuel - - - - - 220 Repair/Maint. - General 2,098.34 2,150.34 1,472.03 5,000 5,000 221 Repair/Maint. -Veh. - - - - - 224 Repair/Maint. - Streets - - 293.96 2,500 2,500 240 Small Tools 121.05 49.17 341.71 750 750 1- Subtotal "" -'C',''','''','' $ " 3,696.49 $ ,- 4;530:37 "$- ,- 4;909:85 $"" - 11;250;$ ... 11,250 n' ~ '-"',.-.,.- ~~.,- -- ~.->--~ Purchased Services 303 Consulting Engineer $ 618.32 $ - $ - $ 8,500 $ 8,500 314 Gopher One-State Call 317.99 308.02 759.51 700 500 316 Contractual Sewer Syste 685.00 - 1,595.00 5,000 5,000 321 Telephone - - - 300 300 360 Insurance 794.00 1,900,00 1,960.00 2,100 2,100 381 Electric 405.38 439.41 444.40 500 500 385 I Metro Waste Control Com 362,880.00 423,121.00 483,132.00 520,907 600,000 Subtotal . "'i$ 365,700:69 $ 425,768:43.$ -487,8903:11- "$' 538;007" $ - 616;900' , .' CITY OF ANDOVER Expense Budget Worksheet Budget Year 1998 11/24/9711 :52 AMSEWER.XLS Object Actual Actual Actual Budget Budget Code I 1994 1995 1996 1997 1998 Other Services and Charaes 401 Repair/Maint. - General $ 6,594.47 $ 1,917.50 $ 418.00 $ 4,000 $ 4,000 403 Repair/Maint. - Streets - 718.00 - 2,000 2,000 404 Repair/Maint. - Impr - - - 2,000 2,000 405 Repair/Maint. - Vehicle - - - - - 410 Rentals - 1,000,00 6,000.00 1,000 1,000 415 Equipment Services 10,000.00 16,000.00 16,000.00 24,130 23,882 418 Maintenance Contracts - - - - - 420 Depreciation 231,704.72 236,427.80 19,166.63 - - 433 Dues/Registrations 581.44 507,00 517.50 750 750 499 Contingency - - - c33;88d~$j17n;-r;Y33:63~" ....:rV.T..:n.c...c....Sli6totaI7ic.c.c.c..jc:...:.ITT"'$". 248,880,63-{'$ 256,570.3077$.\1.42,102:1'3""$ ~'^ ,"".,,, "L:.. ,,:..:....;;,;;;c~c,;~,~_;,:;_o;;.-';..;..~:j',;:\ 'c:",Lv-~';.;,""'.'< w"..~,,~... ..,-..~'.:__ ~.,~,,^ ^^-," ".,...._,. ,_"_".,,. ."..,.' "'~'_'__'_"';'_''''.'''''W"''''._' '0 .. 0",.'_.... .--___...;..,.~_," "'~M'-rt:.;.._,. ,._,-, ..._r".>'''' '_~~'N~^,,"''''.,'_+' ,;<~''^ o ,.~",.."w"........._.._.,.,~~ .,'..~ Capital Outlav 570 Office Equipment $ - $ - $ - $ 750 $ 2,750 580 Equipment - - 5,631.88 24,250 84,000 582 Capital Maintenance Res - - - 5,631.88 10,000 33,718 .... ..... ".. ~ . "'c'" "\..$"cc, ....cc c_',$ /. 'c' c-ic' ... :5 CC .."...,..' .c.....',$:/.. C'" 'ii \'I>.c.... c'1?O 'A~R . 'C,cc',C . ccc'.iff,fc.c' ., ..., m ... ..~"c .c, Transfers 702 Transfer to Cap. Equip. R $ - $ - $ 10,000.00 $ - $ - 710 Residual Equity Transfer - - 35,074.00 - - Subtotal '$ c.c.......cc... cC"'C.~.'c ,cc"'$" .c:'7 C$"o;.n7A M$ ... cc.....c.'C$c . ..... .. c..c...C' C"C ..... ..c.c..c_. - I I II ~ / CITY OF ANDOVER Expense Budget Worksheet Budget Year 1998 " SEWER - ADMINISTRATION DEPARTMENT # Object Code Actual 1994 Actual 1995 Personal Services 11/24/9711 :52 AMSEWER.XLS 49490 ENTERPRISE FUND Actual 1996 Amended Budget 1997 Budget 1998 101 Salaries $ 35,959.87 $ 36,649.78 121 PERA 1,611.17 1,586.90 122 FICA 2,123.15 2,118,97 125 Medicare 496.59 495,66 131 iHealth Insurance 2,940.71 2,471.10 132 IDentallnsurance - - 133 IUfe Insurance 21.61 19,22 ..S;i'[1~;"3'.:'v~sm>~~~'~~';i3L~'S;~~Eg~ill~~"'n~3T1531fOFL$S=::4~:341~~3:' $ 39,361.40 $ 25,243 $ 27,234 1,523.52 1,131 1,411 2,143.33 1,565 1,689 501.16 366 395 2,170.54 2,090 2,735 156.53 148 166 14.44 60 68 T$S;;;"'45;870r92'1J'$."?'::':~30,603"';r$'T:.,',TF33;696: .-....,...,-,..-="'.'-- .-.-, --,.. -' I 301 303 322 330 351 352 360 " Supplies and Materials General Office Supplies $ 1,712.48 $ 764.27 $ 970.79 $ 1,500 $ 1,500 Operating Supplies - - - 200 200 Repair/Maint. - General - - - 100 100 '.,,' :./7',,:;., . ':'$'1,7.12.487,"$.:<:: 7='>7,. :' $ :,. " .,'.... ~ fU.79 ':.$ .'" : .: l,tlUU' .:j;" '1 :800 <'c:., ...., Purchased Services $ 1,978.00 $ 2,730.58 $ - - 1,657.50 1,844.49 289.55 215.10 - 19.20 - - Professional Services Consulting Engineer Postage Transportation Publishing Printing Insurance ., ' .. SUb~ci~L~-.:- ::~;o",~?'__ 541,00 600.00 :'(466~05j"$ ,'Y'5:409~37"'$ Other Services and Charaes . 2,206.36 $ 5,000 $ 104.72 250 326.80 2,225 227.99 600 - 400 - 150 600,00 600 T3:465~87."$:r'""9;225' 401 406 410 416 433 442 499 Repair/Maint. - General Contractual Services Rentals Computer Services Dues/Registrations Meals/Lodging I Contingency Subtotal 46.93 $ 47.68 $ 149.58 $ 300 - 5,386.70 14,635.68 7,000 - - - - - - - 1,743 217.50 121.50 15.68 100 - - - 100 - - - 1,500 264,43 $ 5,555:88 .... .... . ........ $ 10,743 $ . ,,14,800.94 $ $ $" 5,000 250 2,225 600 400 150 600 '''9,225; $ 300 7,000 $ 100 100 1,500 9,000 CITY OF ANDOVER Expense Budget Worksheet Budget Year 1998 11/24/9711 :52 AMSEWER.XLS \ Object ) Code Actual 1994 Actual 1995 Actual 1996 Budget 1997 Budget 1998 Capital Outlav $ $ $ $ Transfers Transfer - Cert of Indebt Transfer to Other Funds $ 37,630.00 $ 37,630.00 $ 7,590.00 $ - $ -~" TOTA1:ADMINISTRATIC5tr~.:"" $ -~87~226.06: $- '92;701 J5"-~ $"'--72-,69Ks2 "" $' -"'.:-5~(171'=$ ""-."55:521' ......-. ..._.._....".~"...._.H...b ----- r.' ... "..... I J CITY OF ANDOVER 11/24/9710:47 AMSEWER-C.XLS ITEMIZATION OF EXPENDITURES 1998 BUDGET . / . Department: Sewer Collection Capital Outlav - Please rovide detail of worksheet items Amount must e ual the same as on the worksheet) 1 1/2 1-Ton to Re lace #102 602.49450.580 $ 18,000 602.49450.580 20,000 602.49450.580 46,000 602.49450.570 750 602.49450.570 2,000 602.49450.582 33,718 3 CAB and Chassis 4 Go her State One-Call Printer I') Ca ital Maintenance Reserves j 7 8 9 10 11 12 13 14 15 16 17 'q $ 120,468 CITY OF ANDOVER 11/24/9710:45AMSEWER-AD.XLS ITEMIZATION OF EXPENDITURES 1998 BUDGET Department: Sewer Administration Capital Outlav - Please rovide detail of worksheet items Amount must e ual the same as on the worksheet 1 Chairs two 602.49490.560 $ 602.49490.570 500 1,300 2 Com uter Software for Trainin 3 4 5 q / 7 8 9 10 11 12 13 14 15 16 17 ~ 19 \ J CITY OF ANDOVER, MINNESOTA 1998 ANNUAL BUDGET . / A trust fund is often established by a formal trust agreement that places restrictions on the use of the fund's assets. Resources are generally held in a trust fund for a longer period than in an agency fund. A trust fund can be an expendable, nonexpendable or a pension fund. An agency fund is custodial in nature. Since the fund operates as a clearing account for cash that the government entity collects for others and disburses to recipients, as authorized, the resources in an agency fund are usually not held for an extended period of time. / CITY OF ANDOVER, MINNESOTA 1998 ANNUAL BUDGET / I_II The Central Equipment division is responsible for providing safe and well- maintained equipment for the City of Andover. ; ( ",'.',",',......',..,'.',..,._.'.." "...,'..__.__ __ _____. ________H _ _ ___ __ _ ._._,_____..".....",...,... ""...,....,.,...",_..,.,_.____.........','.',....'.,','._....,..'.,.,.,'....... ..MISslo1SSatilte1MiE1N'f:ll:.i .:.>.:: .................................................................................................................................................................................................................................................................................................... ..,.._-...-'.-,'".,.,..-,-.-,.,.,.-.-,-..,-.-, ",.".,.,..,.".",..,.". .",.".,.,...,.,.,.,..",., ,.,.".,.,..",..,.,..",., ""."".,.,...,.,....'"., ,...".,.",..,.",'..,.,., ."""."".".,.,.".,.". ,.,.,..,.,..,....,.,..",., ..........,.,.,.,.,.....,., ..........................."1 I To provide safe, well-maintained equipment for all City needs now and in the future. To see that the equipment that the City of Andover has is maintained to provide years of functional service. To assist with the purchase of quality and functional equipment in an economical manner that benefits the City of Andover. To continue to instruct operator's and supervisor's the in importance of proper daily maintenance procedures for their safety, the safety of the community and the longevity of the equipment that they operate. 4. 1. To continue mechanic education on new products. 2. To review maintenance procedures and adjust as needed. 3. To help with the design of a new building that meets our present and future needs. 4. Make racks that will hold sanders/spinners and prewetting equipment. 5. To make tire racks to hold spare tires to help free up space. 6. To better educate operators about driver awareness. 7 ~et up drivers safety classes that would involve a driving course and DOT check list. fo continued to update equipment replacement programs 9. To add equipment that will help with the maintenance of city equipment. 10. Continue to provide safe and well maintained equipment for operators. ) CITY OF ANDOVER EMPLOYEES 1998 BUDGET 11/17/9710:49 AMCENTEQ.XLS 1997 BUDGET 1997 1998 BUDGET 1998 CLASSIFICATIONS # OF EMPLOYEES WAGES # OF EMPLOYEES WAGES Personal Services . Superintendent 0.100 $ 5,001 0.100 $ 5,369 Supervisor 0,140 5,939 0.140 6,333 Maintenance Workers 0.240 9,237 0.240 9,770 , - Mechanic 1.700 53,460 1.700 57,368 . Summer Help 0.020 1,153 0.000 - Public Works Secretary 0.100 2,305 0.100 2,500 Finance Director 0.020 1,153 0.020 1,237 Total 2.300 $ 77,095 2.280 $ 82,577 / CITY OF ANDOVER 11/17/9710:32 AMCENTEQ,XLS Revenue/Expenditure Budget Worksheet Budget Year 1998 , , CENTRAL EQUIPMENT FUND TRUST & AGENCY FUND I i Revenues I Revenue I Actual Actual Actual Budget Budget Code 1 1994 1995 1996 1997 1998 ! I CharQes for Services I I I I 38400 Equipment Rental 1$166,770.001$ 187,800,00 $205,880.00 I $ 310,500 $ 307,306 Subtotal $ .166,770.00.... $ 187,800.00 $205,880.00 $ 310,500 $ 307,306 , .. ... ... ".- .. ^~. ..., .'. "'. ...~.._.....- Miscellaneous Revenue 36210 Interest Earnings $ 925.00 $ 581.00 $ 2,200.00 $ 616 $ - ... ,,~...... .........". ......i< '$"'>..... . $"'581:00$.?.,nn nn "$" ....616$..:..?~ ,... I" .., ........ ........ .......( ...... ........ ... TOTla.:: REVENUES' < -^- ^ ! .... . ... ,.. .... .....' J ... ..... I,.......... ...... $167.695.00 ..... $188.381.00$208.080.00 $ 311,1.16........$.<..307.306 ..... . "".". .".,.,~;.;"'" .u,.. '~~_", r I - I Expenditures I Object i Actual Actual Actual Budget Budget Code I 1994 1995 1996 1997 1998 1 Personal Services I I i I I I I I 101 Salaries i$ 35,689.54 $ 48,386.60 I $ 71,030.96 $ 77,095 $ 82,577 121 PERA i 1,597.00 1,881.77 3,148.46 3,454 4,277 122 FICA 2,244.46 2,697.76 4,192.01 4,780 5,120 125 Medicare 525.20 630,90 980.32 1,118 1,197 131 Health Insurance 3,898.88 4,358.50 7,251.10 7,600 8,419 132 Dental Insurance - - 472.21 517 517 133 Life Insurance 22.92 23.31 I 34.53 210 210 I" $ 43,978.00 $ . 57,978.84 $87,109.59 $ .... 94;773 $ 102,317 T -,-" i - ""f- -..,...."',,^--.. I Supplies and Materials I , . I 201 General Office Supplies $ 1,99 $ - 1$ - 1$ 200 $ 400 210 Operating Supplies 3,912,08 6,626.49 5,799.21 I 5,100 8,000 212 Gas - Vehicle 7,956.66 9,065.98 15,179.75 15,000 20,000 218 Diesel Fuel 21,469.62 i 22,719.54 25,577.10 I 25,000 I 30,000 220 i Repair/Maint. - General I - ! 453.34 435.10 i 500 500 ?21 I Repair/Maint. - Vehicle I 46,147.49 I 64,279.43 97,248.09 i 50,000 ! 70,000 L40 ISmail Tools , 1,295.99 I 1,426,97 I 2,026.27 ! 3,500 I 3,500 I Subtotal - $ 80,783,83 $ 104,571.75 $146,265.52 $ 99,300 $ 132,400 I I I --.c I I I CITY OF ANDOVER 11/17/9710:32 AMCENTEa,XLS Revenue/Expenditure Budget Worksheet Budget Year 1998 'ject , ..ode Actual 1994 Actual 1995 Actual 1996 Budget 1997 Budget 1998 Purchased Services 301 Professional Services 334 Vehicle License 360 Insurance 361 Insurance Deductibles Subtotal $ $ $ 158.00 $ - $ 200 445.50 39.50 523.21 650 600 15,195.00 22,286.00 37,050.00 37,221 38,259 500.00 - I $ 16,140.50 $ 22,325.50 $37,731.21 $ 37,871<$ 39,059 Other Services and CharQes 401 Repair/Main!. - General 1$ $ $ $ - $ 405 Repair/Maint. - Vehicle 25,325.15 15,441.90 15,131.93 24,000 30,000 406 Contractual Services 575.00 153.25 1,000 1,000 409 Inspections/Emissions Test 80.00 80.00 40,00 150 150 410 Rentals 262.08 500 500 433 Dues/Registration 377.00 387.50 1,646.07 2,500 1,880 499 I Contingency 4.422 Subtotal $ 26,357:15 $ 15,909.40 $ 17,233.33 $ 32,572 $ 33,53() r Capital Outlav .-50 Vehicles 580 Equipment Subtotal I $ 17,354.49 $ I 14,838.73 $ 32,193.22"$ IH $199,452.70'$ I 20,218.00 $ $ 18.439.16 13,870.72 38,657.16 $.13,870:72 $'n I 1 .' 239,442.65 $302,210.37.' ..... $ 12,000 $ 34,600 "46;600 $ I '311;116 $ I 307,306 TOTAL EXPENDITURES I CITY OF ANDOVER REQUEST FOR COUNCIL ACTION / DATE: December 2, 1997 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion Finance Jean McGann ITEM NO. 1M. Approve 1998 Special Revenue Budgets BACKGROUND: Each year the Andover City Council is asked to review and approve Special Revenue Fund budgets. In accordance with Government Accounting Standards Board, the.City is required to develop budgets for all Special Revenue Funds, The definition of a Special Revenue fund is indicated on the next page. The City of Andover has five (5) Special Revenue funds. A copy of the detailed budgets follows the summary of significant changes from 1997 to 1998 listed below. Significant Changes: Drainage & Mapping . Budget increase of2.6% due to inflation. Lower Rum River Management District . Budget increase of 4.8% due to inflation. Capital Equipment Reserve . Transfers in are from the Water and Sewer Enterprise funds for painting of water tower and future required maintenance on system. Expenditures are related to dollars reserved by individual departments in prior years. Forestrv . Expenditures decreased by $5,000 due to more services being provided by city staff. Revenues increased for same reason. Septic Disposal . This is the first year for this budget. Revenue is generated by the Septic Dumping fees and expenditures are related to maintenance of the site. REOUEST: ~' The Andover City Council is requested to review the following 1998 Special Revenue budgets and approve the resolution that follows. CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R- 97 RESOLUTION ADOPTING THE 1997 SPECIAL REVENUES FUND BUDGETS. WHEREAS, the preparation and adoption of operating budgets is recognized a sound financial practice; and WHEREAS, the Special Revenue Funds were established to justify revenue sources that finance particular functions or projects. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby establishes the following Special Revenue Fund Budgets; Drainage and Mapping Lower Rum River Management District Septic Disposal Forestry Capital Equipment Reserve Adopted by the Andover City Council on this 2nd day of December, 1997. CITY OF ANDOVER 1. E. McKelvey, Mayor ATTEST: Victoria V olk, City Clerk CITY OF ANDOVER, MINNESOTA 1998 ANNUAL BUDGET / Special revenue funds are established to justify revenue sources to finance particular functions or projects. Revenue for these funds can come from a variety of sources, such as taxes, fees, gifts and grants or contributions from other governmental entities. Expenditures from these funds are normally restricted by statute, local ordinance, or grant agreements. The funds may be used for either operations or capital outlay as legal restrictions mandate. CITY OF ANDOVER, MINNESOTA 1998 ANl'"~UAL BUDGET / I .. II... .. .... .. .... IBml.lllm ...... .... .... ........ .... ... . ..... I ..-,.....,..,.,......---,...............--...'...'.........- .......,,-- ',',..---. ,. m To maintain existing and develop new mapping information systems for use by city staff and city customers. I... ............ ............... ..... .... ... 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To keep current and update all City maps and geographic information. CITY OF ANDOVER Revenue Budget Worksheet Budget Year 1998 11/17/9710:31 AMDRAINMAP.xLS / DRAINAGE & MAPPING FUND SPECIAL REVENUE Revenues Revenue Actual Actual Actual Budget Budget Code 1994 1995 1996 1997 1998 34136 Drainage Revenue $ - $ 2,810,57 $ - $ 13,350 $ 14,000 34137 Mapping Revenue - I 6,866.85 - 34,375 i 35,000 36210 Interest - I - - 700J 700 ~ "'. ,,-'c "" , ' ", Subtotal $ - $, 9,677A2 $ - $ 48,425$ 49;7()O ." r " -,,".L. "'""''',~ ",,^,,,,cC..,,", ^~"""- "I" ,. .'1 ' ,..., r .1 I M"_ ""~ .. ",~- " ." Expenditures I Object Actual Actual Actual Budget I Budget Code 1994 1995 1996 1997 1998 Improvement Proiects 201 General Office Supplies $ 3,435.44 $ - $ - $ 5,000 $ 5,000 210 Operating Supplies 335.48 I - - 1,500 1,500 301 Professional Services 3,467.37 I - - I 33,300 32,500 , 303 Consulting Eng, - General 2,391,96 1,756.81 - 5,000 5,000 330 Transportation , 39.51 I - - - - 401 Repair/Maint. Labor - Gen 1,116.25 1,277.40 - - I - 412 Inspections - - 902,74 - - 416 Computer Services - - - 2,125 2,200 433 Dues/Registrations - 50.00 - - - 580 Equipment - - - 1,500 I 3,500 Subtotal"- . ',"" 7-.....'.$" 1 0;78E:[0 1 $ , :3;084::t1 "'$ --.,.. "902:14 $ ,"_,_N, 48,425$ 49:n)() T . '" <,', .... 'I'" "."'_."~ ~t)j I ~ ~ '~. - Atg. ..,,-,~. ""'-""',_ ' _ , J CITY OF ANDOVER, MINNESOTA 1998 ANNUAL BUDGET , The function of the Lower Rum River Watershed Management Organization (WMO) is to provide for: conservation of water and natural resources; prevention and alleviation of flood damage; and regulation of creeks, lakes, water courses and storm water conveyance systems for domestic, recreational and public use across municipal boundaries. To achieve this purpose, state law gives watershed management organizations several powers, among which are: 1. Responsibility for preserving natural retention areas. 2. Preparation of plans for water management. 3. Review of municipal water management plans and of projects directly affecting the water resources of the watershed. 4. Review of local land use in the absence of an approved municipal surface water management plan. 5. Collection of data. 6. Conducting of studies and investigations. 7. Construction of improvements, either in response to petition or on the initiative of the WMO. 8. Levying of taxes and assessments for the financing of the previously mentioned activities and for general administration ofthe organization. The Mission Statement represents the WMO's attitudes related to surface water management. Mission Statement The Lower Rum River Watershed Management Organization, in cooperation with Anoka County, state and federal agencies, and its member communities will monitor anticipated community development and redevelopment while providing clear direction to the member communities for controlling the quality and quantity of storm water runoff and properly managing surface and groundwater resources and the physical habitat of existing wetlands, lakes and the Mississippi River, in a consistent fashion. , .Control flo<?ding and minimize public capital expenditures. 2. Achieve water quality standards in WMO lakes, streams, rivers, and wetlands consistent with intended use and classification. 3. Protect and enhance water recreational facilities, fish and wildlife habitat. 4. Increase public participation and knowledge in management of the water resources of the community. 5. Maintain ditch system to convey water to maintain defined flood levels which protect businesses and residences. 6. Promote ground water recharge and prevent contamination of the aquifers. 7. Maintain the amount of the wetland acreage and try to increase the wetland values within the Watershed. 8. Prevent soil erosion. 9. Recognize the regulatory authority of other local, state and federal entities. , : Equitably finance water resources. 11. Member Cities shall reserve historic data, records, and files pertaining to the water resources of the Lower Rum River Watershed. on-going on-going CITY OF ANDOVER EMPLOYEES 1998 BUDGET 11/21/979:41 AMRUMRIVER.XLS , ) 1997 BUDGET 1997 1998 BUDGET 1998 CLASSIFICATIONS # OF EMPLOYEES WAGES # OF EMPLOYEES WAGES Personal Services Assistant Engineer 0.201 $ 9,742 0.201 $ 10,338 Total 0.201 $ 9,742 0.201 $ 10,338 - - , LOWER RUM RIVER MGMT. DISTRICT SPECIAL REVENUE Revenues Revenue Actual Actual Budget Budget Budget Code 1994 1995 1996 1997 1998 Permits 31010 General Property Tax $ 9,020.36 $ 11,300.19 $ 10,395.00 $ 10,935 $ 10,935 31040 Fiscal Disparities 3,102.55 1,279.20 3,000,00 3,155 3,155 33402 Homestead/Ag Credit 3,474.66 3,481.25 3,470.00 2,539 2,539 36210 Interest 35.31 20,12 100.00 105 50 36260 Refunds/Reimb. 649.62 (649.62) - - 866 ". . Subtotal ^ M ,._ .. 16,282.50 15,431.14 ~-... 16,965.00 .. $" 16;734 $ 17,54fr , _' ",..C","',.'.~^;",,;._<...-';;'';':i~.':, ""-"""'~~:':~-'._. :~"." . ^A.~ ,-..._........ ,', .:...."..,.~:.-.- ^ ..~,.. -'-',' ~~."- -,..;,'-.,',.~ ^^.,....,-... ~~..- _.<.~,,^ ^,-,'^ .,...,.-.-.. ^ ~ li~'.1(Q~~,~4=l'ltJ:i-.'<''''T\tF' ., '~'~~.~~~~1t(ll"H' " w~v';*Jill~~Jr!{."':!-" !l! ~"" ~ l"""''\' ""* -, $' - "- - '~- ~ ""*,,",--'<- ~~ ~'" ---~-~-""'''---'-~, Expenditures Object Actual Actual Actual Budget Budget Code 1994 1995 1996 1997 1998 Personal Services 101 Salaries $ 8,255.24 $ 9,258.22 $ 9,544.00 $ 9,742 $ 10,338 121 PERA 369.76 405.62 428.00 436 536 122 FICA 511.75 500.33 592.00 605 641 125 Medicare 119.81 117.01 138.00 141 150 131 Health Insurance 476.18 521.60 498,00 521 591 132 Dental Insurance - - - 49 49 133 Life Insurance 3.60 3.88 5.00 20 20 I Subtotal $ .. $ 10,806.66 $ 11,2Cl5.0Cl $ 11,514 $ 12,325 9,736.34 I.' Supplies and Materials 201 General Office Supplies $ - $ - $ - $ - $ - 210 Operating Supplies 24.00 - 555.00 555 555 ,,~..,.,.. '$ . . ,.... ,. '.24:0'() $ . $ . ,. ,.,"."" '::'::<;;:00 "$. ,', .'$'. ""555 .", :'< .'. '.." ".' -" ..... "...."r555.. "., Purchased Services 303 Consulting Engineer $ - $ 95.21 $ 520.00 $ - $ - 304 Attorney 127,50 i - - 460 460 330 Transportation , - J. - 12.40 - - Subtotal ~ '., $ 127.50$ 95.21 ~ " $'.. . 520,00 $ '460'$ 460. 'I '.....~n Other Services and Charaes 433 Dues/Registrations $ - $ - $ - $ - $ - 454 Lower Rum River 5,251.08 6,998.40 4,205.00 4,205 4,205 Subtotal $ 5,251.08 $ 6,998.40 $ 4,205.00 $ 4,205 $ 4,205 I "'\ = T .. '1 '.. "[" I" , ., CITY OF ANDOVER 11/21/9710:06 AMLOWERRUM.XLS Revenue/Expenditure Budget Worksheet Budget Year 1998 > r r / CITY OF ANDOVER, MINNESOTA 1998 ANNUAL BUDGET . , r.... !~r~0~~!0!!~~i ,.......,.,......., ...--,--.-.,...'...... ..............,....... ...,....,......,...., ,."".,.,.,.,.,.,.", .,..".........,...... ,......,...,.,...,..., .,',..',..',..',...,.,',..'.'.','.'.'..,',' .. ....,........,.. ..........................................1 ........................................................................... To Provide funding for Capital Expenditures. CITY OF ANDOVER 11/24/971:39 PMCAPEQUIP.XLS Expenditure Budget Worksheet Budget Year 1998 , CAPITAL EQUIPMENT SPECIAL REVENUE , Amended Revenue Actual Actual Budget : Budget Budget Code 1994 1995 1996 , 1997 1998 Revenues 39201 Transfer From Other Funds $ - $ - $ - $ 364,800 $ 275,718 ,,"'v< "." ..."v,.,~""".""""",... <'.\'$ ':i" _', ""',..$" ':.~,',.i$.:..-. $ .~3M,a60"$. pC275.71a" ,( I ,....:.',;.,: .. ,'.. ~ .,,^ ""r. . ~ ~---_.- , : Amended Object Actual Actual Budget Budget Budget Code 1994 1995 1996 1997 1998 Expenditures Other Services and Charaes 401 Repair/Maintenance $ - $ - $ - $ - $ 44,949 406 Contractual Services - - - - 5,000 410 Rentals - I - - - - 499 Contingency - 1$ - - -I. 9,608 I ".,.^ $ " . ' , Su6tCltill $ - - $ - - $ 59,557 " . '" .' Capital Outlav 550 Vehicle $ - $ - $ - $ 20,000 $ - 580 Equipment - - - 1 89,000 38,074 .Subtotill ,. ~Y._"^ "$ $ $ $ 109,000 $. 38,074 - - - T .. I Other Financina Uses 720 Transfer To General Fund $ - $ - $ - '$ 246,200 $ - I' Subtotal 'S-;:':: "'$i:~~i.'$ ,.:":: $ 246,200'$' " - I 1 I " :1 -- - " " ) ,I ,I CITY OF ANDOVER 11/24/971:39 PMCER-CAPTXLS ITEMIZATION OF EXPENDITURES 1998 BUDGET Department: CAPITAL EQUIPMENT RESERVE ~~:~':C::;"- ~-lf-'~'V'-"~ i~- ~- H_ '7~""~~"'~ " .f:~ ~~"""~<="-~"n'v~~;~~~ ::"'~:,-:"""" ~~=-- ""'~I'.Wl''''''~N=-'''~: ~ff', _:~".:':w,.' ~ ., <~. .,-4,." "'t;.' 111E~ < ~: ,fi{~~ <.<~tilllillilt ^' _ _ _,_~u~ . <; .," :~'~ __ i ~ , ~..;,~ ~ J d.l:2~~~_,,~ ~~~ vw~=~""""'-__~_--' _^"~~~ _...,~~~..,~~"",,\ ~~o.c~__~=_~~~ 1 Streets Sealcoatinq 245.49200.401 $ 15,000 2 Water Reoair/Maint. Wells 245.49200.401 29,949 3 Sewer Contractual Svstem 245.49200.406 5,000 4 Parks Tree & Shrub Plantinq 245.49200.499 3,708 5 Trees Trees 245.49200.499 5,900 6 Sewer Eauioment 245.49250.580 30,074 7 Storm Sewer Eauioment 245.49200.580 8,000 " - 9 10 11 12 13 14 15 16 17 18 19 .. ........ .. .... ~ _n ...... .. . GRAND TOTAL ...... $ . 97,631 .. .'. '.' .. ... " / . J . , CITY OF ANDOVER, MINNESOTA 1998 ANNUAL BUDGET 11]'___ ... . . ,---.-,.,.,.,.,",.,",.,.,---~.-.--,..-.,...,.,.,.,., ........................................m................................... '. .. .'. ,..... . . .' .... ........ .., - -- ., ........ IlI,Il~II\.I I.:..,....,...,.....JII.,.."...,..,......... .. . .. ... ..... . . .. ...... ..... ......... . ..... ..... I .......,...,..........,.,."".,.....................,.....----.---.--...-............,.....,...,.........,.......,.........,.........----.'..., ----,.,. :;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:::;:::;:;:::::;:;:::;:;:;:;:::;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:.;:;:;:;:;:;:;:::;:;:.::;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:::;:;:;:::;:::::;:;:;:::;:;:;:::;:;:;:;:;:;:;:;:;:;;;:::::::;:::::::::::::;:;:;:;:::::;:::;:::::::;:;:::::;:;:;:::: ,...""".,...",.."-,.".",'."-,,,,..-..-.,.,.,.,""""""".""."" ,.,.,"." ,.",.""""""."...,.,.,.,.,.,..".,.,."".",.,..".,."".,.,.,.,.,., "",."."",.""...".".,..",.",..,.,.,.,."""."...."...'....,.'......."..."."..-."...,,','.,."".,.,..,',.,.,.,',.,""",.,.,."..,.".,",.,',.,.'.... ,..,."""",.",..,.,.,.,..,.",.,."."""".,.,.,.", "",',.,.,,""".,-""...,.,.,.,.,.,."."".,., .,"""""""',.,.,.,.".".,.,..".,.".,.,.,.,'."" :::::::::::;;:::;:::;::;;:::::::;::::::::;::::::::::::;:;::::::::;::::::;:::::;::::;::::;:::::::::::;;;:;::::;:::::;;;::;:::;::::':.:::::::;::::::::::::::::;::;:::::::::<::::;::::::;::::;::::;::;;::::;;:::;::::;:::::::::;:::;:::::;:::;::;;:::;:::;::::::;;::::;::::::;::::;::;.::;:::::::::::::::::::::::::::::::::::::::;.;:;::.:: :::}.::..::::::....:...::........:.}}:.:.::}}:::.::...:}::.::::..:....\.:...:.:}:::f::::::::}:::::::: The Forestry Department shall preserve Andover's forest resources and develop control plans to ensure preservation of these resources. .,..,.""""""".".,..,.,.,.,. ","., ""."".,.""""".""".,.". "'1 .,.,.,...,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,."".,."""""""""""""""""",'""""""""""""?""""""""""",,,,"'",""""'" ...U. :::::::::::::::::::::::'::;::;;::::::;::::::::~:~::::;:;}::::~::::;~:::::t:::;:::::::::::;::::::::}:{t:r::::::::f::::::::{{::t:t:t::::::::::::::, The Forestry Department shall cooperate with the Planning, Engineering, Building and Parks departments to enhance the quality of the community landscape through the protection, preservation, and care of the forests and trees within Andover. ) CITY OF ANDOVER EMPLOYEES 1998 BUDGET 11/13/972:55 PMFORESTXLS J 1997 BUDGET 1997. 1998 BUDGET 1998 CLASSIFICATIONS # OF EMPLOYEES WAGES # OF EMPLOYEES WAGES Personal Services Forestry Intern 1.000 $ 8,000 1.000 $ 8,840 Total 1.000 $ 8,000 1.000 $ 8,840 - - / I I FORESTRY SPECIAL REVENUE FUND , I I{evenue: Actual Actual Actual Budget Budget Code I 1994 1995 1996 1997 1998 I Kevenues 33422 Other Grants $ 8,550.00 $ 7,040.00 $ - $ - $ - 34122 Site Plan Review - Trees - - - 4,000 7,516 34144 i Forestry Intern Fees - - - 3,000 8,000 36210 ! Interest Earned 1,677 2,549 - 1,200 1,200 36260 Refunds & Reimbursements 2,360 179 - - - ,j~LU'1 I ransrers rrom omer runas - - - - - ... ""..,' -~-~-.- ~ #; ....', ;~. " . I Expenaltures Object Actual Actual Actual Budget Budget Code I 1994 1995 1996 1997 1998 I Personal Services 101 Salaries $ - $ - $ - $ 8,000 $ 8,840 121 PERA - - - - - 122 IFICA - - - 496 548 125 i Medicare - - - 116 128 131 ! Health Insurance - - - - - 132 ! Dental Insurance - - - - - \ 133 I Life Insurance - - - - - I $'" .':.$':c'.$"";: $'" '8,612"$ ..... 9,516 Subtotal ! ... ... :SuPPlies and Materials 201 : General Office Supplies $ - $ - $ - $. 500 $ 500 210 :Operating Supplies - - - I 500 500 Subtotal $ - $ .. - $ - $ 1,000 $ . 1,000 r I Purchased Services 301 Professional Services $ - $ - $ - $ - $ - 304 I Attorney - - 93.00 - - 330 ! Transportation - - - - - 353 I Publications - - - 500 500 360 I Insurance - - - I - - Subtotal $ - $ .... - $ 93.00' $ 500 $ .....500 I I I Other Services and Charaes 406 I Contractual Services $ 8,550.00 $ 7,040.00 $ - $ 10,000 $ 5,000 433 I Dues/Registrations - - - 500 500 435 I Subscriptions - - - 100 100 442 : Meals/Lodging - - - 100 100 Subtotal .. $ 8,550.00 $ 7,040.00 $ $ 10,700 $ 5,700 . - : I r I ! / i I I ,.'F".,,;,}}.,.;iTOTAL:iEJmENQiiQBJ;~lBl~$ilii8;~$.[~;w.$;!':";7! \~tbc '~'i"-:+:\l1f:A;;'__;C~'6' "c';;,,,,- ,({+"'-f%;ij"--;~ " ';_,<+< ~ ~(""-:"; , w :::if"," ;-;,.."", .',"",t,,", ",-~~,,-,,~j:?"0- . ,_.1,.",,, "J ! I CITY OF ANDOVER 11/21/9710:57 AMFORESTRYXLS Revenue/Expenditure Budget Worksheet Budget Year 1998 CITY OF ANDOVER, MINNESOTA 1998 ANNUAL BUDGET - / CITY OF ANDOVER Revenue Budget Worksheet Budget Year 1997 11/21/979:42 AMSEPTIC.XLS / I SEPTIC DISPOSAL FUND SPECIAL REVENUE i Revenues Revenue Actual Actual Actual Budget Budget Code 1994 1995 1996 1997 1998 I I 34138 Septic Dumping Fees $ - $ - $ 3,550.00 $ - $ 3,500 36210 Interest Earned - - 88.75 - 50 Subtotal $... ,. $ .,.., $. 3:550.00 $ ,.. ., $ 3,500 - - - I . .., " -I -, I. I I , I Expenditures Object Actual Actual Actual Budget Budget Code 1994 1995 1996 1997 1998 Imorovement Proiects 210 Operating Supplies $ - $ - $ - $ - $ 100 330 Transportation - - - - - 406 Contractual Services - - - - - 412 Inspections - - - - 500 Subtotal ........$..'........ ...."..- '.'$ ....",.......,. ....'$ .,.,'... >.. $ ..2 $ 600 " I I I I I I ~ ~t~,.~ ~EXRENDO:URES;;r~"!~~~$,',~m;.~~_$_~"'~~'4i1i! ;li:i " ."". .^".,~ 4i>. "';;'~': ..",,- '"'. ;;--t~^ -,,~'Jil:Ri.'fi ~~i" ,ktk;f;"'p*",%~"..i~'"'~l"" '@~"*~'" _ ,'!it 'm,,... ,~.~-4~~. ...~,.."."'~""",.,r,,,.,",.,,"*". '-="~.fT'~" . ~...<."'.,._".^^... ~ _"", ....... _ .__,'. "'''' I I I CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE December 2.1997 AGENDA SECTION Non-discussion ORIGINATING DEPARTMENT Finance Jean D. McGann I ITEM NO. ~~ I Approve 1998 Risk Management Fund Budget REOUEST: The Andover City Council is requested to approve the 1998 Risk Management Fund Budget and the resolution that follows. BACKGROUND: "'ach year the Andover City Council is requested to approve the Risk Management Fund Budget. For 1998 there ...re no signifi.cant changes. Revenues have decreased because the General Fund is not scheduled to transfer any dollars to this fund in 1998. Expenditures have also decreased due to no allocations being made for the health and wellness program in 1998. I \ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R- 97 RESOLUTION ADOPTING THE 1998 RISK MANAGEMENT FUND BUDGET. WHEREAS, the preparation and adoption of operating budgets is recognized a sound financial practice; and WHEREAS, the Risk Management Fund was established to provide self insurance for insurance deductibles, separation from service pay and other unforeseen losses. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby establishes the 1998 Risk Management budget as submitted in the amount of $21 ,200. Adopted by the Andover City Council on this 2nd day of December, 1997. CITY OF ANDOVER / 1. E. McKelvey, Mayor ATTEST: Victoria V olk, City Clerk \ / CITY OF ANDOVER, MINNESOTA 1998 ANNUAL BUDGET / IBlllB .. ...... . ......I............It.....JI...........~.........ll.. .... ................. .................................................... ............. ',---...',' '.'. ' " ..',',...',...',..,',..'.',','.','..,',.,'..,',','.','.','.','.','..,.,..'..,.,'. ,'.....'. , ,'..,'...'.',,'.', ".. ','.,.,',',', " ',' -- ,- - ,. ..,.".,.".,.,.,.".,.,.,.,."",."",..,.".,."..,,...",.",..", ::: :",:: ;::: :::" --< ,:;:;:;.::;:: ;:::; : ;::;: ';" -,::.:;:;:;:;:;:::;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:::::;:;:;;::;:::;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:::::::::;:;:;:;:::::::;.;.:':.: ;.: -:,.:::,..::'...:-:':-..::,.:.:::'.':::: ::::: :-,':;'-,::::::- :;."::::::;;:::;;:::::::::;:::::::::;:::::::::::::::::::::::::;:::.;:::::::::;:::::;:::::;;';.;';.;"."'.', .,. . . . ...... ~.~~ . . ............................................................. . ,:::::,:.':::>:::.:::::,:.:,;,>;.>;-:.;-::;.:..,:::,:::..,:.'::::.:,:.:-:-:::-:.::::::;,:-;.:,:.'::,:.:::::::::::.:::,::';';'.'.,',..',.." .., " - -, ,-, ,-.., , """'."'...'....".......'...---.-.'......'."...'''....... ........ '.'......,................................, "..........'.. ."..................'......,..............'........'...,.", "",.,."..',',..,. '..,..,.,"""",.,"".'." ,'.'"",., ,..'..,',.,'.','.',., ,'. ,',..',','..,...,','.'..,',..' ,'..,','.'.',','.',',.,','...',','.',.','.',,',.,',.,.,..',.,'..,'" ,.,'..,',..','..,',.,',',.,',.,',',.,','..'.','..,.,.,','..,','.',',.,...,'.',.,",',...,...,','.',',',',',',',..'..',',',', ................1 ...........'..............".......,., "",.",." ,.".,.,.""".,.,...,." ,.,.,."...".,",.".,.,..'.,',...,.,' ",."."".,."."..".' ",."..... ..,.,.,..,.,......................... III The Risk Management fund was established to provide funding for compensated absences, safety, training, loss reduction and insurance deductibles. Social security and medicare tax savings resulting from participation in the "cafeteria plan" are recorded in this fund on an annual basis. Each year the General Fund contributes a specific dollar amount to the Risk Management fund. This dollar amount is determined each budget year. / CITY OF ANDOVER EMPLOYEES 1998 BUDGET 11/24/973:24 PMRISK.XLS ) 1997 BUDGET 1997 1998 BUDGET 1998 CLASSIFICATIONS # OF EMPLOYEES WAGES # OF EMPLOYEES WAGES Personal Services Finance Director 0.080 $ 4,612 0,080 $ 4,948 Total 0.080 $ 4,612 0.080 $ 4,948 - - / / CITY OF ANDOVER Revenue/Expenditure Budget Worksheet Budget Year 1998 11/24/973:23 PMRISK.XLS I , 'mSK MANAGEMENT FUND I TRUST & AGENCY / I ! i I Kevenues I ! Revenue I Actual Actual Actual Budget Budget Code 1994 I 1995 1996 1997 1998 , 36210 Interest Earned i $ 338.28 I $ 36230 Contributions I 8,914.75 36246 Workers' Compo Refund : 7,624.00 36260 Refunds and Reimbursements _ 39201 I Transfers from other funds 3,000.00 I I . Subtotal . 19.877.03 '_I~ Expenditures Object Code ! Actual , 1994 I ! $ - - , - , - - , - ! i - : - $ .... .. - 101 104 121 122 125 /131 132 133 207 210 $ - 301 302 330 360 Purchased Services Professional Services . Health & Wellness Transportation Insurance 3,839.59 , 4,274.34 . $ I , 434,75 $ - I , - I Subtotal $ , 433 499 Other Services and Charaes ! Dues/Registration , Contingency Subtotal , - ! 886.68 $ ,... 886.68 I , $ 328.42 $ 500.00 $ 14,466.93 2,500.00 17,935.00 8,000.00 . 40,730.35 I 17,000.00 20.000.00 . $ r ('_".-.~.i#'"~:-,,,," . . Actual 1995 Budget 1996 $ 500 $ 900 2,500 I 800 17,000 19,500 6,000 - 26,000 $ 21,200 r ~ ~-",-""-, it'",fL,lJ Budget 1997 Budget 1998 4,216.18 $ 4,320.00 $ 4,612 $ 4,948 1,030.06 - - - 167.10 194.00 207 256 315.79 268.00 286 307 73,82 63.00 67 72 184.84 207.00 207 331 - - 20 20 1.53 5.00 8 8 5,989.32 $ 5,057.0ll . $ ,O'.-~ 5,406 $ " 5;942 I I I i i I $ i I ! $ I I $ I - $ 500.00 $ 500 $ 500 - 1,000.00 1,000 1,000 - $ 1,500.00 $' "1;!5ll() $ 1,500 ,.. '-.~-"^ 114.75 $ 1,000.00 $ - I - - I - 14,539.22 i - 14,653.97 $ 1,000.00$ 780,00 3,000.00 $ - 9,443.00 780:00 $12,443,00 $ I' I I , I I .!~1:A.~' EXPE..,~I'f,q@~~:'i^';~(;~\l1i~~~}~t5i1p1.1)2~~$: ';;,,~1~'423'~ 20;o.oorO 1,000 $ 5,694 4,000 10,694 $ I 1,500 $ 6,900 8,400 $ I 1,500 50 4,200 !5,7!5ll 1,250 6,758 .8,008 1 ;21)0$ CITY OF ANDOVER REQUEST FOR CITY COUNCIL ACTION DATE December 2.1997 AqENDAITEM 94. Approve Resolutions Giving Final Approval Issuance & Sale of Bonds Issuance & Sale of Note "The Farmstead" ORIGINATING DEPARTMENT Community Development David L. Carlberg Community Development Director The City Council is requested to approve the following resolutions for the financing of the "The Farmstead" project. j 1. A RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF ELDERLY HOUSING REVENUE BONDS, TO PROVIDE FUNDS FOR AN ELDERLY HOUSING PROJECT, ON BEHALF OF PRESBYTERIAN HOMES HOUSING AND ASSISTED LIVING, INC. 2. A RESOLUTION APPROVING THE ISSUANCE AND SALE OF THE $720,000 ELDERLY HOUSING REVENUE NOTE, SERIES 1997 AND AUTHORIZING THE EXECUTION OF DOCUMENTS RELATING THERETO (PRESBYTERIAN HOMES OF ANDOVER, INC. PROJECT). ~;7!.."':'~;t.~','-:"':~~~"t.~n;,'rlr --....-- .., . .,.." , :;'~~"""'~p.'J" , , ,~If"I!'J""'~")~~'"t:.):\....:.'.,-::::::~,.. ':.... .....,.. ~t::"::'::':"'" ....--...--.. \ / Extract of Minutes of Meeting of the City council of the City of Andover, Minnesota Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Andover, Minn~sota was duly held at City Hall in said City Of Andover, on Tuesday, the 2nd day of December, 1997, at 0' clOCk .M. The following Council members were present: and the following were absent: Council member then introduced and read the following written resolution and moved its adoption: / A RESOLUTION PROVIDING FOR THB ISSUANCE AND SALE OF ELDERLY HOUSING REVENUE BONDS, TO PROVIDE FUNDS FOg AN ELDERLY HOUSING PROJECT, ON BEHALF OF PRESBYTERIAN HOMES HOUS ING AND ASSISTED LIVING, INC. The motion for the adoption of the foregoing resolution was duly seconded by Council member , and upon vote being taken thereon the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 369683.1 / Ii 'd 8SS-g I DagES 'ON /Sg; II '18/ g~; II L6 ,gG 'II (3fi.J gP99 EGG G19 1fiVd '18 NV~HOW GNV 8~~IHa WOHd ~:'= -. ... . .." ."" -:.;;,~...;.r~.LJ:.' - "~"..'~~",,'-'~ A RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF ELDERLY HOUSING REVENUB BONDS, TO PROVIDR FUNDS FOR AN ELDERLY HOUS ING PROJECT, ON B~F OF THE PRESBYTERIAN HOMES HOUSING AND ASSISTED LIVING, INC. BE IT RESOLVED by the City Council of the City of Andover, Minnesota (t.he "City"), as fOllOwS: 1. Authoritv. The City is, by the Constitution and laws of the State Of Minnesota, including Minnesota Statutes, Chapter 462C, as amended (the "Act"), authorized to issue and sell its revenue bonds for the purpose of financing the cost or housing developments for the elderly and to enter into agreements necessary or convenient in the exercise of the powers granted by t.he Act. " 2. Authorization of proiect: Oocuments Presented. presbyterian Homes Housing and Assisted Living, Inc., a Minnesota nonprofit corporation (the "Corporationn), has proposed to this Council that the City issue and sell its City Of Andover Elderly Housing Revenue Bonds (Presbyterian Homes of Andover, Inc. Project), Series 199', in substantially tha form set forth in the h~rE!inafter-mention~d Indent.ure (the "BondS"). pursuant to the Act anu loan the proceeds thereof to the Corporation, in order to provide financing with respect to costs of the acquisition, construction and equipping at an elderly housing development known as The Fa~tead consisting of approximately 140 units located at 3331 Dunker Lake Boulevard Northwest (i.e., BuOk~r Lake Boulevard between Quay and Marigold) of which 68 units will be designated for assisted living and 72 for independent living (the "Project"). l"orms of the following documents relating to the Eonds have been submitted to the City: (a) Loan Agreement (the "Loan Agreement") dated as Of December 1, 1997 between the City and the Corporation, whereby the City agrees to make a loan to the Corporation of the gross proceedS of sale of the Bonds and the corporation agrees to undertake Qnd complete the Project and to pay amounts in repayment of the loan Sufficient to provide for the full and prompt payment of t.he principal of, premium, if any, and interest on the Bonds; and (b) Trust Indenture (the "Indenture") dated as of December l, 1997, between the City and Firstar Trust Company, as trustee (the "Trust.ee"), authorizing the i5su~ce of and pledging certain revenues, including those to be derived from the loan Agreement, as security for the 369653.1 2 g 'j 8tt-~:009tt'ON /;~:II'IS/ ~~:ll L6.~G'II(:ml) ~r99 tGG G:9 1fiVc'lS NV~HO~ aNY S~~IHg WCHA - . ----- --- ----- ~ .... ._R '_rJ.~-J~ ,~:i': ,,-. ~'~~~'~~;:,t~' ~ ...'-:.:7~~.:::':i:....:.L.... ' , .;,.- ,,"'... .> ~'" Bonds. and setting forth proposed recitals. covenants and agreements relating thereto; and / (e) Combination Mortgage, Security Agreement and ~ixture Pinancing Statement and Assignment of Leases and Rents (the "Mortgage"), dated as of December l, 1997. from the Corporation to the City, by whiCh the Corporation grants to the City a mortgage lien on and security interest in certain mortgaged property, as described therein, as !urther security for the payment of the Banda and assigns to the City its interests in all leases and rents with respect to ~he mortgaged property; and (d) Assignment of Mortgage (the "Assignment") aated as of the date of delivery of the Bonds, from the City to the Trustee, by which the City assigns its interest in the Mortgage to the Trustee; and (e) Guaranty ~greement (the "Guaranty") dated as of December 1, 1997, from The Presbyterian Home~ of Minnesota, Inc., Presbyterian Homes Housing and Assisted Living, Inc., Presbyterian Homes Management and Services, Inc., Presbyterian Homes Bloomington Care Center, Inc. and Presbyterian Homes of Arden Hills, Inc. (collectively, the "Guarantors") to the TrUstee (this document not to be executed by the City); and (f) Bond Purchase Agreement (the "Bond Purchase Agreement"), by and between Miller, Johnson & Kuehn Incorpor~ted (the "Underwriter"), the Corporation and the City, providing for the purchase of the Bonds from the City by the Underwriter and setting the terms and conditions of purchase; and (9) Preliminary Official Statement, together with the form of final Official Statement and the insertion of the final underwriting details of the Bonds, including the interest rates thereon, and any other changes deem~d necessary or desirable, intenaea to constitute the form of the final Official Statement, and including all Appendices thereto (together the "Official Statement"), describing the Offering of the Bonds, and certain terms and provi~ions of the foregoing documents; and (h) Development Agreement (the "Development Agreement") dated as of December 1, 1997 between the City and the Corporation relating to the tax increment financing assistance for the ~roject. 369683 . 1 3 .; '3 8EE-g:009EE'QN /;g:\\'IS/ 9g:l1 L6.gG'll(]nl) gp99 EGG 6:9 1QVc 'IS NV~HO~ aNY S~~IaH ITCHA . ...:?~'}.:~:~1.:...:::~.......'?r~,tJ.':"=:"'7,f"""i7'''''''':, ) 3. that; Findinas. It is hereby !ound, dete~ned and declared (a) The Project constitutes aa elderly residential rental projeot authori:ed by and described in the Act. (b) There ia no litigation pending or, to the best of its knowledge, threatened against the City relating to the Sands, che Loan Agreement, the Bond Purchase Agreement, the Development Agreement or the Indenture or questioning the due organization of the City, or the powers or authOrity ot the City to issue the Bonds and undertake the transactions contemplated hereby. (c) The execution, delivery and performance of tho City's obligations under the Bonds, the Indenture. the Bond purchase Agreement, the Development Agreement and the Loan Agreement do not and will not violate any order of ~ny court or other agency of government of which the City is aware or in which the City is a party, or any indenture, agreement or other instrument to which the City is a party or by which it or any of its property is bound, or be in cont11ct with, result in a breach of, or constitute (with due notice or lapse of time or both) a default under any such indenture, agreement or other instrument. / (d) It is desirable that the BondS be issued by the City upon the terms set f04th in the Indenture, under the provisions of which the City's interest in the Loan ~9reement will be pledged to the Trustee as security for the payment of principal of, premium, if any, and interest on the Bonds. (e) The Loan Agreement provides for payments by the Corporation to the Trustee for the account of the City of such amounts as will be SUfficient to pay the principal of, premium, if any, and interest on the Bands when due. The Loan Agreement obligates the Corporation to pay for all costs of operation and maintenance of the Project Facilities, including adequate insurance, taxes and special assessments. ~ reserve fund has been established under the provisions of the Indenture in connection with the issuance of the Donds. (f) Under the provisions of the Aot, and as provided in the Loan Agreement and Indenture, the Bonds are not to be payable from nor charged upon any funds other than amount~ payable pursuant to the Loan Agreement and moneys in the funds and accounts held by the Trustee which are pledged to the payment chereof; the City is not subject to any ~69~.1 -4 i L 'j 8SS-g:009SS'ON !~g:\l'IS! g:ll L6,gG'll(:ml) gt99 SGG G:9 lOVe 'IS NVDHOX aNY SDDIHff WCHj r ._....,~~'~~~1L.,.,~'":'~.?!I},/~ ,:.::::;~.~...~.:::"::~~~4.~/;L!~~ ..~ 'A",..~~~' " liability thereon; no owners of the Bonds shall ever have the right to compel the e~erciae of the taxing power of the City to pay any of the Bonds or the interest thereon. nor to enforce payment thereof against any property of the City; the Bonds shall not constitute a charge, lien or encumbrance, legal or equitable, upon ~y property of the City (other than the interest of the City in the Loan Repayments to be made by the Corporation under the Loan Agreement); and each Bond issued under the Indenture shall recite that such Bond, including interest thereon, shall not constitute or give rise to a charge against the general credit or taxing powers of the City. 4. Approval and Execution of Documents. The forms of Loan Agreement, Indenture, Bond Purchase Agreement, Guaranty, Mortgage, ~ssignment and Development Agreement, referred to in paragraph 2, are approved. The Loan Agreement, Indenture, Development Agreement and Bond Purchase Agreement shall be executed in the name and on behalf of the City by the Mayor and the City Clerk, or executed or attested by other officers of the City, in substantially the form on file. but with all such changes therein, not inconsistent with the Act or other law, as may be approved by the officers executing the same, which approval shall be conclu6ively evidenced by the execution thereof, and then shall be delivered to the Trustee_ MOdifications to the forms of Guaranty, Mortgage and Assignment may be made at the discretion Of the parties thereto. " 5. Aporoval, Execution and Delivery oe Bonds. The City shall proceed forthwith to issue the Bonds. in an aggregate principal amount of not to exceed $15,500,000, in the form and upon the terms set forth in the Indenture, which terms are tor this purpose incorporated in this resolution ~nd made a part hereof; provided, however, that the initial aggregate principal amount of and the maturities of the Bonds, the interest rates thereon, and any provisions for the optional or mandatory redemption thereof shall all be as set forth in the final form of the Indenture to be approved, executed and delivered by the officers of the City authorized to do so by the provisions of this Resolution, which approval shall be conclusively evidenced by such execution and delivery; and provided further that, in no event, shall such maturities exceed 35 year6 or such rates of interest produce a net interest cost in excess of 7.00% per annum. The Underwriter has agreed pursuant to the provisions of the Bond Purchase Agreement, and subject to the conditions therein set forth, to purchase the EondS a~ the purchase price 6et forth in the Bond ~urchase Agreement, and said purchase price is hereby accepted_ The Mayor, City Clerk and other City officers are authorized and directed to prepare and execute the Bonds as prescribed in the Indenture and to deliver them to the Trustee, 3696S3. , 5 / E 'd 8SS-SI009ES'ON/SS:lI'IS1 g:ll L6;SG'II(:mJ SV99 EGG GI9 1DVd'1S NVDHOW aNV SD~IHg WOHd :7""""""- .-..........--- .--... "'/:,z.r~:i'~;:'~;~~:T:..z.:.:;;::-.;;.~:::...;..r.;: ~.-:;;,.- '\ J together with a certified copy of this Resolution and the other documents required by Sec~ion 2.02 of the Indenture, for authentication, registration and delivery to the Underwriter. As provided in the Indenture, each Bond shall contain a recital that it is issued pursuant to the Act, and such recital shall be conclusive evidence of the validity and regularity of the issuance thereof. 6. Official Statement. The City hereby approves the form of and consents to the circulation by the Underwriter of the Official Statement in offering the Bonds for sale; provided. however, that the City has not participated in the preparation of the Official Statement or independently verified the information in the Official Statement and takes no responsibility tor, and makes no representations or warranties as to, the accuracy or completeness of such information. 7. Certificates. etc. The Mayor, city Clerk and other officers of the City are authori~ed and directed to prepare and furnish to bond counsel and the purchaser of the Bonds, when issued, certified copies Of all proceedings and records of the City relating to the Bonds, and such other affidavits and certificates as may be required to show the facts appearing trom the books and records in the officers custody and control or as otherwise known to them; and all such certified copies, certificates and affidavits, including any heretofore furnished, shall constitute representations of the City as to the truth of all statements contained therein. 369683. , 6 6 'd 8EE-S ~009EE 'OIl/ES: II 'lSI 8S: II L6 ;SG 'II (3fiJ S~99 EGG GI9 1fiVd'lS NV8ROW allv S8aIRa WORj .. ~~;:'=:'!?~~:;;=;::~~:;;~~;..::".\"'l:~,~' ~l~ -'.. ",. :.~:~7t.~~~r:t..;;;Vf:'l".'~:h;.;;'~ ,;.:::i:~.'- -, ....,. .,. ,~- '\ I STATE OF MINNESOTA ) ) 55. COUNTY OF ANOKA ) !, the undersigned, being the duly qualified and acting City Clerk of the City of Andover, Minnesota (the "City"), do hereby certify that attached hereto is a compared, true and correct copy of a resolution giving final approval to an issuance of revenue bonds by the City on behalf of Presbyterian Homes Housing and Assisted Living, Inc., duly adopted by the City Council of the City on December 2. 1997. at a regular meeting thereof duly called and held, as on file and of record in my office, which reSOlution has not been amended, modified or rescinded since the date thereof, and is in full force and effect as of the date hereof, and that the attached Extract of MinutQs as to th~ adoption of such resolution is a true and accurate account of the '\ ) proceedings taken in p~ss~ge thereof. WITNESS My hand this 2nd day of December, 1997. City Clerk 369683.1 ,. Cl 'd 8SS-S1009ES'ON /SS:Il'lS/ 8S:II L6 ;SG'II(3fL) S~99 EGG GI9 1ilVd 'lS NV~aOW aNV S~Dlaa woa~ ~~"'Io">I_- ,_. -. .R.:.::-:"...:r-._'7" ...,..... ,... :c.'~...~-,_."....~...~:v ,_4._,~..:t'~ I', " :.:''':'97'. . RESOLUTION APPROVING THE ISSUANCE AND SALE OF THE ~720,OOO ELDERLY HOUSING REVENUE NOTE, SERIES 1997 AND AUTHORIZING THE EXECUTION OF DOCUMENTS RELATING THERETO (PRESBYTBR~ HOMES OF ANDOVER, INC. PROJECT) BE IT RESOLVED by the City Council of the City of Andover, Minnesota (the Deity"), as follows: SECTION 1.. LEGAL AUTHORIZATION AND FINDINGS. 1.1 Pindings. Th~ City hereby finds, determines and declares as tallows: (a) The City is a political subdivision of the State of Minnesota and is authorized under Minnesota Statutes, Chapter 462C, a.s amended (the "Act") to assist the revenue producing project herein referred to, and to issue and sell the Note, as hereinafter defined, for the purpose, in the manner and upon the terms and conditions set forth in the Act and in this Resolution. / (b) AS re~ired by the Act and Section 147(f) of the Internal Revenue Code of 1986, as amended (the .Code"), the city haa, on this same date, held a public hearing on the issuance of one or more revenue notes to finance the P:t"oject. (c) The issuance ot the $720,000 Elderly Housing Revenue Note, Series 1997 (Presbyterian Homes of Andover, Inc. Project) to be issued in three notes (collectively, the "Note") by the City, pursuant to the Act, is in the best interest of the City, and the City hereby determines to issue the Note, as provided herein_ (d) Pursuant to a Loan Agreement (the "Loan Agreement") to be entered into between the City and the Borrower, the Borrower haS agreed to repay the Note in specified amounts and at specified times sufficient to pay in tull when due the principal ot, premium, it any. and interest on the Note. In addition, the Loan Agreement contains provisions relating to the construction, the maintenance and operation of the p:t"oject, indemnification, insuran~e, and other agreements and covenants which are required or permitted by the Act and which the City and the Borrower deem necessary or desi:t"able for the financing of the Project. A draft of the Loan Agreement has been submitted to the City Council. (e) Pursuant to a Pledge Agreement to be entered into between the City and the purchaser (as herein defined), the City haa pled~ed and granted a security intere~t in all of its rights, t~tle, and intQrest in the Loan Agreement to the Purchaser (except for certain rights ot indemnitication and 37l:1703.1 Ij 'j 8SS-g:009SS'QN /;g:ll'IS/ 5g:11 L6,gG'll(:ml) gp99 SGG G:9 1DVi 'IS NV~HO~ aNY S~~IHH ~CH~ :..;.:.1"., .:...:-:~~!.~;!'.~-~'1"t:!"~": . , .:':.~__ _:~_;..:t"""""':=- L, ,~,.........:.~::.' , .. ~~''''''''\~._''~' .It" , ~,-_\_._. \ / to reimbursement for certain costs and expenses). A draft of the Pledge Agreement has been submitted to the City Council. (f) The Note will be a special limited obligation of the City. Th~ Note 5hall not be paY6ble f~om or charged upon any funds other than the revenues pledged to the payment thereof, nor shall the City be subject to any liability thereon. ~a holder of the Note shall ever have the right to compel any exercise of the taxing power of the City to pay the Note Or the interest thereon, nor to enforce payment thereof against any property of the City. The Note shall not constitute a debt of the City within the meaning Of any constitutional or statutory limitation. (g) It is desirable, feasible and consistent with the objects and purposes of the Act to issue the Note. SECTI:ON 2. 'l"I'IE NOTE. / 2.1 Authorized Amount and Form of Note. The Note issued pursuant to this Resolution shall be in substantially the form attached as Exhibit A with such appropriate variations, omissions and insertions as are permitted or required by this Resolution, and in accordance with the further provisions hereof. A Note in the amount of $525,000 shall be issued to John D. parsinen and Mae L. Adolfson as trustees under the George A. Adolfson marital trust. A Note in the ~mount of $110,000 5hall be issued to James F. and Bonnie J. ~dol{son. A Note in the amount of $85,000 shall be issued to A.P. Development Corporation. The foregoing individuals and entity are herein referred to collectively as the nPurchaser". The Note may tle issued in such amounts but not co exceed $800,000 unless a duplicate Note is issued pursuant to section 2.7 and shall be registered to such individuals or entities as designated by the Purchaser. The Note will be issued in exchange for the conveyance by the Purchaser to the Borrower of the land on which the P~oject will be constructed. The Note shall bear interest ~t the rates set forth in the Note. 2.2 The Note. The Note shall be dated as of the date of delivery to the Purchaser, shall be payable at the times and in the manner, shall bear interest at the rate, and shall be subject to such other terms and conditions as are set forth therein. 2.3 Execution. The Note shall be executed on behalf of the City by the signatures ot its Mayor and City Clerk ~nd shall be sealed with tha seal of the citYI provided that the seal may be intentionally omitted as provided by law. In case any officer whose signature shall appear on the Note shall cease to be such officer before the delivery at the Note, suCh signature shall nevertheless b~ valid and sufficient tor ~ll p~rposes, the same as if had remained in office until delivery. In the event of the absence or disability of the Mayor or the City Clerk such 370703.1 2 c\ 'd SSS-SI009ES'ON /S9:tl'lS/ 6S:tl L6 iSG'll(:m.:.) SV99 EGG Gl9 1ilVd'lS NVDHOW GNV SDDIHff WOH~ I L. . 'I.._L~'t.j.r':;~ ...{~_.: , , . :....i:-:..l~.E.'!t~. .""'"J~'!.~'''~~~~~: / officers ot the City as, in tne oplnlon at the City Actorney, may act in their behalf, ahall without further act or authorization of the City Council execute and deliver the Note. 2.4 Delivery of Initial Note. Before delivery of the Note there shall be filed with the Purchaser the following items: (1) an executed copy of each of the following documents; / (a) the Loan Agreement; (b) the Pledge Agreement; (2) an opinion of Counsel for the Borrower as prescribed by the Purchaser and Bond Counsel; (3) the opinion of Bond Counsel as to the validity and tax exempt status of the Note; (4) a 501(c) (3) dete~ination letter from the Internal Revenue Service evidencing that the Borrower is exempt from income t~tion under Section 501 (c) (3) of the Code; (5) SuCh other documents and opinions as Bond Counsel may reasonably require for purposes of rendering its opinion required in subsection (3) above or that the Purchaser may reasonably require for the closing. 2.5 Disposition of Note Procepn~. Upon delivery of the Note to the purchaser, the Purchaser shall transfer the land on which the Project shall be constructed to the Borrower in exchange for the receipt of the Note. 2.6 Reqistration of ~ransfer. The City will cause to be kept at the office o~ the City Administrator a Note Register in which, subject to such reasonable regulations as it may prescribe, the City 5hall provide for the registration of transfers of ownership of the Note. The Note shall be initially registered in the name of the Purchaser and shall be transferable upon the Note Register by the Purchaser in person or by its agent duly authorized in writing, upon surrender of the Note together with a written instrument of transfer satisfactory to the Finance Director. duly executed by the Purchaser or its duly authorized agent. The following form of assignment shall be sufficient for said purpose. For value received hereby sells, assigns and transfers unto the within Note of the City Of Andover, Minnesota, and does hereby irrevocably constitute and appoint attornay to transfer said Note on the books of said City with !ull power of substitution in the premises. ~7070J .1 3 EI 'j 8SS-~:009SS 'ON /;~: II 'IS/ OO:GI L6 ,~Z 'II (]nli ~v99 SGG Z:9 1DVc 'IS NVDHO~ GNV SDDI~g WCH~ :!:"L " '~:".'. '.';':., .._......:.:-~~~::'....~~..::._--::----..... , / The undersigned certifies that the transfer is made in accordance with the provisions of Section 2.9 of the Resolution authorizing the issuance of the Note. Oated: Registered owner upon suCh transfer the City Clerk shall note the date ot registration and the name and address of the ne~ Purchaser in the Note Register and in the registration blank appearing on the Note. / 2.7 Mutilated. Lost or Destroved Note. In case any Note issued hereunder shall become mutilated or be destroyed or lost, the City shall, if not then prohibited by law, cause to be executed and delivered, a new Note of like outstanding principal amount, number and tenor in e~change and substitution for and upon cancellation of such mutilated Note, or in lieu of and in substitution for such Note destroyed or lost, upon the Purchaser'S paying the reasonable expenses and charges of the City in connection therewith, and in the case of a Note destroyed or lost, the filing with the City of evidence satisfactory to the City with indemnity satisfactory to it. If the mutilated, destroyed or lost Note has already matured or been called for redemption in accordance with its terms it shall not be necessary to issue a new Note prior to payment. 2.8 Ownershio of Note. The City may deem and treat the person in whose name the Note is last registered in the Note Register and by notation on the Note whether or not suCh Note shall be overdue, as the absolute owner of such Note for the purpose of receiving paymsnt of or on account of the Principal Balance, redemption price or interest and for all other purposes whatsoever, and the City shall not be affected by any notice to the contrary. 2.9 Limitation on Note Transfers. The Note has been issued without registration under state or other securities laws, pursuant to an e~emption for such issuance; and accordingly the Note may not be ~ssi9ned or tran~ferred in whole or part, nor may a participation interest in the Note be given pursuant to any participation agreement, except upon receipt of a written opinion of Bond Counsel that an exemption exists for such transfer. 2.10 Issuance of N~w Notes. Subject to the provisions of Section 2.9. the City shall, at the request and expense of the Purchaser, issue new notes, in aggregate outstanding principal amount equal to that of the Note surrendered, and of liKe tenor eAcept as to number, principal amount, and the amount of the monthly installments payable thereunder, and registered in the 370703.1 4 vI 'd 888-gI009E8'OIl/8~:II'lS/ 00:(1 L6,~G'1\(:mJ ~v99 EGG G19 1ilVd'lS NVDHOW allv SDDIHS WOHj 1......'(-. ---=-~:~~',!"~~,,,~,~~. '':.::'~'''-''''''':..,,J ,~,~__ ,~^:.,,,,,,,,,,_~,!.~....."J'i~-:!, _:~-:i"l:~t~~~I.!I,....... .~~..TTI"~~ ......... J name of the Purchaser or such transferee as may be designated by the Purchaser. SECTION 3. MISCELLANEOUS. 3.1 Severability. If any prov~s~on of this Resolution 6h~11 be held or deemed to be or shall, in fact, be inoperative or unenforceable as appli~d in any particular case in any jurisdiction or jurisdictions or in all jurisdictions or in all cases because it conflicts with any provisions of any constitution or statute or rule or public policy, or tor any other reason, such circu~tances shall not have the effect of rendering the provision in question inoperative or unenforceable in any other case or circumstance, or of rendering any other provision or provisions nerein contained invalid, inoperative, or unenforceable to any extent whatever. The invalidity of anyone or more phrases, sentences, clauses or paragraphs in this Resolution contained shall not affect the remaining portions of this Resolution or any part thereof. 3.2 Authentication of TranGcrip~. The officers of the City are directed to furnish to Bond Counsel certified copies of this Resolution and all documents referred to herein, and affidavits or certiticates as to all otner matters wnich are reasonably necessary to evidence the validity of the Note. All such c~rtified copies, certificates and affidavits, including any heretofore furnished, shall constitute recitals of the City as to the correctness of all statements contained therein. / 3.3 Authori2~tion to Execute Aqr~QmQnts_ The forms of the proposed Loan Agreement, the Development Agreement and the Pledge Agreement, are hereby approved in substantially the form on file with the City, together with such additional details therein as may be necessary and appropriate and such modifications thereof, deletions therefrom and additions thereto as may be nec~ssary and aPRropriate and approved by Bond Counsel and the City Attorney pr~or to the execution of the documents, and the Mayor and City Clerk of the City are authori~ed to execute the Loan Agreement, the Development Agreement and the Pledge Agreement in the name of and on behalf of the City and such other documents as Bond Counsel consider appropriate in connection with the issuance of the Note. In the event of the absence or disability of the Mayor or the City Clerk such ofeicers of the City as, in the opinion of th~ City Attorn~y. may act in th~ir behalf, shall without further act or authorization of the City Council do all things and execute all instruments and documents required to be done or executed by such absent or disabled officers. The execution of any inGtrument by the appropriate officer or officers of the City herein authorized shall be conclusive evidence of the approval of such documents in accordance with the terms hereof. 370703.1 5 91 'd 888-91009E8 'Oil /89: II 'lS/ IO:cl L6 ;9G 'II Cm.:.) 9t99 EGG GI9 1ilVd'lS NVDHOW allv SDDIBH WOHj ~~_.-.:: . '." ~r:::~-':'J",{"""H n':#:f<~11h:"'''' .,. .,- ._'.:'?'-!:C1::~~X~~~~;~ #.........J~~~ '. The motion for the adopt~on of the foregoing Resolution wa5 duly ~econded by , and upon vote being taken, the following voted in favor thereof: and the following voted against the same: and the following were absent: whereupon, ~aid Resolution wa~ declared duly passed and adopted and signed by the Mayor and attested by the City Clerk. Adopted; December 2, 1997 Mayor of the City of Andover Attest: / City Clerk 370703.1 6 ~l 'd 8SS-gl009ES 'ou /S~: II 'IS/ GO:i:1 L6 ,gG 'j \ Cm:.) ~~99 EGG 619 1ilVd'1S NVDHOW auv SDDIH8 woad \ , / .,. ~'.' .. _",,!.~.L,!,_~~I>~~z:~i2...' "d...- , EXHIBIT 11. NOTE [On file with the City] 170703.1 A-l LI ':I 8SS-g:009SS 'QN I~g: Il 'IS1 GO:GI L6 ,gG 'II (]nl) , . , :..::.;.'4.....;......,~_;.,;~~.~~ gY99 SGG G:9 1fiVc 'IS NV~HO~ aNY S~~IHg WCH~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , DATE: December 2,1997 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT ITEM NO. Approve Change Order #1/97-8/Chesterton Commons ~. Scott Erickson,~ Engineering The City Council is request to approve Change Order #1 for Project 97-8, Chesterton Commons. Attached is the change order for your review. / / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember adopt the following: A RESOLUTION APPROVING CHANGE ORDER #~ TO PROJECT NO, 97-8, CHESTERTON COMMONS. WHEREAS, the City of Andover has a contract for Project No. 97-8 with Richard Knutson. Inc. of Savaae, MN . NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 97-8. MOTION seconded by Councilmember and adopted by the City Council at a reaular meeting this 2nd day of December, 19 97 , / with Council members voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk J McCombs Frank Roos Associates, Inc. 15050 23rd Avenue North. Plymouth, MN 55447 T~ephone 6121476-6010 el<14?e~ FAX EngineaB Planners SlIV'YIlrs }lovernber25,1997 Mr. Scott Erickson, P.E. City of Andover 1685 Crosstown Boulevard Northwest Andover, Minnesota 55304 SUBJECT: Change Order No.1 City of Andover, Chesterton Commons, Phase One Utility and Street Improvements City Project No. 97-8 MFRA # 11670 .; .' , . / Dear Mr. Erickson: " The purpose of this letter is to review the basis of Change Order No.1 to the above referenced project. A copy of the change order is attached. SilMon 1- Additional T,.ee Removal: The bid plans and specifications were prepared assuming the utility extension would be installed within utility and drainage easements in areas cleared during site grading operations, The location of these easements were near the common boundary of Chesterton Commons and Hamilton Square. At the time of final easement negotiations with the developers. it became apparent it would be necessary to remove some trees in ungraded areas to allow installation of the utilities. This was explained to the developers during negotiations- Section 3-DeletdAdd Catchbasins and Manhole.~: During construction, field changes were made which involved increasing the size of some storm. sewer structures to better accommodate the number and size of pipes connecting to the structures. The additional width will allow easier maintenance. . / An Equal Oppol1\lnity Employer v/~ 'J ~vl j .oN SOOR ~NvRj S~NOJJN Nm:v L361.9~'^ON , , Mr. Scott Erickson November 25,1997 Page 2 The change order amount for the above discussed items is $8,060.57, however the project is near completion and it appears on an ovetall basis, it will be constructed at or under the original contract amount of $739,245.76. If you have any questions regarding the above, please contact us to discuss. Very truly yours, McCOMBS FRANK ROOS ASSOCIATES, INC. R "tt-I/a- ~ R. Jeffrey Elliott, P .E. Enclosures RJElkac .1main1l1670leti.112S I " ": ,; . ,. .^ v/~ 'd SvD 'oN SOO~ ~NV~~ SjWO))W WdL!:Y L361.9~'^ON . CHANGE ORDER NO.1 CITY OF ANDOVER CITY PRomCf NO. 97-8 CHESTERTON COMMONS, PHASE ONE Utility and Street Improvements MFRA #11670 Section 1lnit Unit Price Quantity Arnouoi 1 24. Additional Trce Removal EA $ 204.00 10.0 $ 2,040.00 3 11. Delete 4' Dia., CBMH EA $(1,043.56) 6,0 ($ 6,261.36) ... 13. Delete 5' Dia., Skimmer:MH EA $(2,009.43) 1.0 ($ 2,009.43) " ... 17. Add 4' Dia., Skimmer MH 'EA $ 1,903.00 2.0 $ 3,&06.00 " 3 18. Add 5' DilL, CBMH EA $ 1,610.56 3.0 $ 4,83 L6& 3 19. Add 6' Dia., CBMH EA $ 1,884.56 3.0 S 5 1153 nR TOTAL TInS CHANGE ORDER ADD S 8,060.57 ORIGINAL CONTRACT AMOUNT $ 739,245,76 CHANGE ORDER NO. I $ 8,060.57 REVISED CONTRACT AMOUNT $ 747,306.33 APPROVED: ACCEPTED: CITY OF ANDOVER DATE: RICHARD KNUTSON, ~ ~ BY; //j/CI/9// ~^-..:. DATE: 1~~/92 BY; RECOMMENDED: McCOMBS FRANK ROOS ASSOCIATES, INC. DATE: RJff ~ 11fl-+/'}i , BY: c;\main:l11670\ebgordlll tlv 'd ~vl ~ 'oN SOD~ XNif~~ Sl)W))N NdL I: V L361 .S~ '^ON Nov, 24. 19S7 4: OHM III 'U ! ~ .... 6 '" ILl %~ .w", ~~:3 ~~ -2< U'itti ::i 6 '. 0:5f3 "'en ......-:;:: / :5:lW2 Z:o_ o~O::E ~~~ut ....<120 BJ: 0( ~~~ Orr::_crJ WW ~~ :!~ -.0; ~tii a: a: ....<1) i'iji3 a:- a:Gi =>a: 00. I I <'< m C:eD (j a: WI ;:; W Ill.. 0 ::EO> (j ... a: ~ci~~ 0 g:q: w I-ZOZ CJ "'13ww "'Ii:~ ;;:: Wwcn:!! <Co'" <( aa~~ (1)",,- ~~~ a: ~(,l:;!jj <( d >- ",:E w ..u.f2:t ~ 2: <uJO~ "->0 c:lIl....... :;) c: ':':0;;::00 WlCN8 .... .., ILl "'::;;1 ~ ~ 0000.... ~oS:! I ~~h:~~ "0 >- I 0 zuO:.,.J ~ ILl .ILW .. W:!~Q;, - l'l 051:: "';'j;;w:J~ Iii z .... < o ::::r.t=lL ~ :: ouo:;)::!: 0 MCCOMES FRANK ROOS No, E013 b 0 ~~8~::8 .... q III ::> 0 ":~rb"':.-i d Q ... lDCOcrlln OJ W q ~q,~~<C!. o. ~ N e.~~.1t) '" .. Q c ~ 0 t6nOaUJ I I ILl 0 K!"IiI;;qlq&q .of ~~~2~ '0 ~ ,- q,qD!.IZtCl!. oa: 'l"'"N___ wCl.. Cl ~1:: c 00000 0 Iti"':NariC'i OF' I I 'z ,< ,:> 10 -;- 0 00000 ,w 0 qqqQQ I~ 0 00000 ~lE 0 [jj~ 0 ~~~~~ CD.... ~ d r- u> frid uj g:~ ...... 2 .. <> '< 0<0 .... ia :2 ... ... - a: ILl Q a: 0 l- I- Z Z -' ~::r: w :> Z 0 ...: 2:;; 0 0 :J ::;;t a:i) a: z ::ii 0 lh wa: < ::;; w- ffi :=w J: "'- .0; 1;;5 WW ~~::!~~~ 0 bO b 13 ",a: u. >w wml<:_ 0 ~Z ;:; 0 a:11J lIlOcn",mm :!! , ,000 !z ....lI: ~~ ZW .... a:!!; <( , , , a 8~ Z z-' OQc:!l:SS 0 <e< lA- . 000 :! -,0 0 (l)Z ... 11). . . ,2 ......... -< <[ILl '" 'lii~ooc -' zl'J w ~I;; ~ -z gz ;z'" ~ -' -' ~ S!!~ s!..: Iii 00 ~~~oi.o.,; g a:J; f-- F< 00 a: ej. 0... -.,,../XIO> m~ WN w.....____ IJ) IJ) p, E/7 .. CHANGE ORDER NO.1 CITY OF ANDOVER CITY PROJECT NO. 97-8 CHESTERTON COMMONS, PHASE ONE Utility and Street Improvements MFRA #11670 Section !J.nil Unit Price Ouantitv Amount 1 24. Additional Tree Removal EA $ 204.00 10.0 $ 2,040.00 3 11. Delete 4' Dia., CBMH EA $(1,043.56) 6.0 ($ 6,261.36) 3 13. Delete 5' Dia., Skimmer MH EA $(2,009,43) 1.0 ($ 2,009.43) 3 17. Add 4' Dia., Skimmer MIl EA $ 1.903.00 2.0 $ 3,806.00 3 18. Add 5' Dia., CBMH EA $ 1,610.56 3.0 $ 4,831.68 3 19. Add 6' Dia" CBMH EA $ 1,884.56 3.0 $ 5.653.68 TOTAL TIllS CHANGE ORDER ADD $ 8,060.57 \ ORIGINAL CONTRACT AMOUNT $ 739,245.76 CHANGE ORDER NO.1 $ 8.960.57 REVISED CONTRACT AMOUNT $ 747,306.33 APPROVED: ACCEPTED: CITY OF ANDOVER DATE: RlCHARDKNUTSON,~ - ~ BY:. ////CI/p~A-;. DATE: tt/;r.;j91 BY; RECOMMENDED: McCOMBS FRANK ROOS ASSOCIATES, INC. BY: 'RfM f()dl~ 1\ /7- +-/?7 . DATE: \ e:\m!in:\1167O\thtcnllll L/L 'J ~IO~ 'ON SOD~ ~Nn~ S:IJilGJJl'i l'idtO:v L361'v~'^ON CITY OF ANDOVER REQUEST FOR COUNCIL ACTION . / DATE: December 2, 1997 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Scott Erickson~L Engineering ITEM NO. Order Plans & Specs/97 -46/Well #6 ~vPumphouse Design ?WI The City Council is requested to approve the resolution ordering the improvement of, Project No, 97-46, Well #6 Pumphouse Design and directing preparation of final plans and specifications. . / / \ ! CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO, MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO, 97-46 FOR THE WELL #6 PUMPHOUSE DESIGN. WHEREAS, the City Council is cognizant of the need for Well #6 Pumphouse Design improvements; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of Well #6 Pumphouse Desiqn, Project 97-46; and j BE IT FURTHER RESOLVED by the City Council to hereby direct TKDA prepare the plans and specifications for such improvement project. to MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 2nd day of December ,19-.lIT..., with Councilmembers in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER voting ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk CITY OF ANDOVER REQUEST FOR COUNCIL ACTION J DATE: December 2. 1997 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion Finance c5?~ Jean McGann ITEM NO. 8.1. Approve 1997 Budget Revisions Request: The Andover City Council is requested to approve the following 1997 Budget revisions and resolution as indicated below. Bude:et revision to account for 1997 Storm Damae:e The City has applied for Federal Disaster Relief through the Federal Emergency Management Agency. The total amount anticipated to be received from FEMA is $130,000,00. In order to properly account for the storm damage, budget revisions need to be made. Please see the allocations on the following page. Departmental reQuests ( copies of departmental reQuests follow) 1. Public Works - Transfer of$1O,OOO from Storm and Sewer Budget and $10,000 from Sewer Distribution Budget to Public Works Building Budget purchase the following: a. Lunch room and training room furniture - total cost = $8,640.00 b. Conference room furniture - total cost = $2,500.00 c. Miscellaneous furniture - total cost = $7,200.00 2. Planning - Transfer of $1 ,000.00 from continuing education to general office supplies CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R- 97 A RESOLUTION REVISING THE 1997 GENERAL FUND BUDGET: WHEREAS, the preparation and adoption of operating budgets is recognized as sound financial practice; and WHEREAS, the City of Andover receives significant financial support from its residents through the payment of property taxes; and WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's funds; and WHEREAS, the City of Andover complied with the State of Minnesota truth in taxation requirements including soliciting public input through a public hearing; and WHEREAS, the City Council of the City of Andover passed Resolution Number R-280-96 establishing the 1997 Levy; NOW, THEREFORE, BE IT RESOLVED that the City Council ofthe City of Andover hereby revises the 1997 General Fund Budget as submitted, with revisions of revenues and expenditures each totaling $129,085. Adopted by the City Council of the City of Andover on this 2nd day of December, 1997. CITY OF ANDOVER ATTEST: J. E. McKelvey, Mayor Victoria V olk, City Clerk CITY OF ANDOVER 1997 General Fund Budget Revisions For Year Ending December 31,1997 REVENUES INCREASE DESCRIPTION (DECREASE) REASON FOR CHANGE Other Grants $ 129,085 Federal Disaster Relief Net Revenue Increase $ 129,085 EXPENDITURES INCREASE DESCRIPTION (DECREASE) REASON FOR CHANGE Personal Services - Streets/Highways Wages $ 27,500 Storm Damage Project - Covered by Federal Disaster Relief PERA 1,050 Storm Damage Project - Covered by Federal Disaster Relief 30cial Security 1,700 Storm Damage Project - Covered by Federal Disaster Relief Medicare 400 Storm Damage Project - Covered by Federal Disaster Relief Total Streets/Highways 30,650 Personal Services - Street Signs Wages 3,400 Storm Damage Project - Covered by Federal Disaster Relief PERA 150 Storm Damage Project - Covered by Federal Disaster Relief Social Security 200 Storm Damage Project - Covered by Federal Disaster Relief Medicare 50 Storm Damage Project - Covered by Federal Disaster Relief Total Street Signs . 3,800 Personal Services - Parks Wages 4,200 Storm Damage Project - Covered by Federal Disaster Relief PERA 140 Storm Damage Project - Covered by Federal Disaster Relief Social Security 245 Storm Damage Project - Covered by Federal Disaster Relief Medicare 50 Storm Damage Project - Covered by Federal Disaster Relief Total Parks 4,635 Contingency 90,000 Storm Expenditures - Covered by Federal Disaster Relief , Net Expenditures Revision $ 129,085 MEMORANDUM J DATE: November 24,1997 TO: Jean McGann FROM: Frank Stone RE: Transfer offunds/Public Works office furniture We would like to transfer $ 10,000.00 from the Storm and Sewer Budget 101-43150-410 and $ 10,000.00 from Distribution Budget 601-49430-410 to the Public Works Building 101-41960-570. This transfer will allow us to furnish our new building with equipment and furniture which is needed for the operation of our building. The remaining $ 2,000.00 will be used for unforeseen expenses. . I We would like to purchase the following office furniture: 4 - 48" Round Tables 2 - 30"x72" Tables 3 7 - Occupancy Chairs $ 185.00 ea. $ 150.00 ea. $ 100.00 ea. Total $ 4,740.00 10 - Chairs $ 100.00 ea. Total $ 1,000.00 12 - Chairs (office) 2 - Office Work Area $ 100.00 ea. $ 3,000.00 ea. Total $ 7,200.00 Grand Total $18,340.00 ) -' CITY of ANDOVER '\ . "- . . -, '. . . . . . - .-Jean McGann, Finance Dire.Ctor' File From: David L. Carlberg, Coinmunity Development Director Subject: Transfer Funds from Continuing Education (443) to General O~c~ Supplies (201) Please fra~sfer $1.000.00 from 101.4191 0.443, continuing education to .' 10{41910.201, general office supplies. This transfer is being requested to cover the costs of the much needed vertical blinds and a new file cabinet for the - Planning Department. ,- -- .... DA. TE December 2,1997 lIE.MS{GNE.fl101HE.{CI:r(COOflCIt: . special City Council Minutes - November 13, 1997 . City Council Minutes - November 18, 1997 . Park and Recreation Commission Minutes - November 19. 1997 . Schedule of Bills .f CITY OF ANDOVER REQUEST FOR COUNCIL ACTION Date December 2. 1997 AGENDA SECTION Approval of Claims ORIGINATING DEPARTMENT ~ Finance n fS. (l" Jean D. McGann vT I ITEM NO. Schedule of Bills REOUEST: The Andover City Council is requested to approve total claims in the amount 0[$ 823.831.61. BACKGROUND: Claims totaling $ 80.884.86 on disbursement edit list # 1 dated 11-25-97 have been issued and released. Claims totaling $ 742.946.75 on disbursement edit list #2 dated 12-02-97 will be issued and released upon Council approval. Date: 12-02-97 Approved By: "'''' . 'eJi Ol'" . i3~ . . 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"'''' "''' >< 0" 0.. :Hi '" ..'" o o ,"0 !-< ' ~ ~ uo :;- "'''' 00 "'.. 0", "'''' "" . .... .... .~ "' ... o . .... , '" . "" o '" '" '" !-<M "'M ,.. .. "''' ~~ ~O U ~,. Z'" ~.... ..'" " U.... "'~ "'~ o. <J '" '" o !l .. '" !-< i:l '" '" '" ~ "' '" .... o N~<DtI'IN""MOO U"I r"oO'lM\DtQ........OO r- . . . . . . . . . ..,.OO<D<DOMOO \D O....Q\tI'IOUlO'lOO .... 1I)....r--<DIDNt"-OO CI"I .......... .. I""ltl'lNO'I....a'\ 00 N III LIlO...... ........ .... ...... ,. z o ;:: o. .... '" U '" '" o o Z~,.;,.;!lo 8~fg~t&.f5 !-<<ooo.. UNUUW :l HI 1 U . ~~~~B CIlE-iO'lO'lZO ZI-lO\O'II-+~ 8Gi........ra.o:: "'....!l ..:e 00 . CI tIl. tIJ::? Z"'U"''''!-<O ::> D::CCZe::OC ~g~~~~~~5 ~1-I:t:lDa:lotwHra...... >0 > ..:l U . .0 .0:: e:: 00 0 I 0:: 0:: O:::E W r.J ~n~i~~~~~~~ OO::E-iHHHo.~tf.I o !l .. ........r--<D 0'1 0'1"""" N 00......,.....0'1000 ....................,.tI'I\D\D '" o !l .. '" ~ ~ !-< o ... o. <J '" '" "" :i! "' '" !-< i:l '" '" '" ~ "' OJ ~ o "' '" ,. ,. '" '" .. .. '" '" " " .. .. ,. ,. '" "" U '" :c u '" ~ Z ~ '" Z '" " "" :i! "' '" :> '" '" OJ "" ~ "' '" ~ ,., .. ... o ... !-< Z '" '" ::: o. '" o .. o '" i) '" o. o. < o :i! o '" '" '" ~ '" '" :i '" '" ~ ... < o. '" '" '" ~ "' .. o ... '" ~ '" " Z ~ o '" u '" '" o. '" :c !-< ... "' o '" i) '" o. o. < '" !< o CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: December 2. 1997 AGENDA SECTION Discussion Item ORIGINATING DEPARTMENT Scott Erickson! Engineering ITEM NO.6 Discuss variance request for two (2) accesses to a MSA Streetl1748 Andover Blvd. NW The City Council is requested to remove this item from tonight's agenda. This item will be presented to the Planning and Zoning Commission for a recommendation. CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: December 2, 1997 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Scott Erickson/ Engineering ITEM NO. 28 Approve purchase of brick for old City Hall building. The City Council is requested to approve the purchase of the brick for the old City Hall building. As the brick is fired once a year, we are recommending approval of the brick purchase at this time. This brick will be used to face three sides of the existing metal building. The funding for this is identified in the budget previously approved for the public works addition. ( See attached information from A & P) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: December 2, 1997 AGENDA SECTION Non-Discussion Items ORIGINATING DEPARTMENT City Clerk ITEM NO. 1998 Ucense Renewals The City Council is requested to add the following license renewals to Item #12: Cigarette & Non-Intoxicating Off-Sale LiQuor SuperAmerica Group, 13727 Hanson Boulevard NW Cigarette License Total Mart, 13725 Crosstown Drive