Loading...
HomeMy WebLinkAboutMarch 7, 20241685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVE RMN.GOV Regular Park & Recreation Commission Meeting March 7, 2024 6:00 P.M. Meet at Andover City Hall 1. Call to Order 2. Resident Forum 3. Approval of Minutes) 4. Agenda Approval 5. Park Dedication Improvement Fund 4th Quarter Report/Finance Department 6. Discuss 2024 Annual Miscellaneous Projects 7. Anoka County Sheriffs Department 4th Quarter Report 8. Outstanding Items 9. Other Items or Updates 10. Chairs Report 11.Adjournment 6:30 P.M. or Shortly After Workshop Session A. Discuss Role & Guidelines of the Park & Recreation Commission B. Discuss Park Dedication Study C. Discuss 2025-2029 Park Capital Improvement Plan PARK AND RECREATION COMMISSION MEETING — FEBR UAR Y 1, 2024 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Strombeck on February 1, 2024, 6:00 p.m., at the Andover City Hall, 1885 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Strombeck, Commissioners Bruckner Johnson, Kristin Lackie, Jim Lindahl, Chuck Naughton, Liza Shafto, and Shane Stenzel. Commissioners Absent: None. Also Present: Parks & Streets Operations Manager Jason Baumunk Associate Planner Jake Griffiths RESIDENT FORUM No one appeared to address the Commission. OA TH OF OFFICE/NEWL Y APPOINTED COMMISSIONERS Chair Tracy Strombeck administered the Oath of Office for the newly appointed Park & Recreation Commissioners. Those receiving the Oath of Office were Commissioners Charles Nuaghton and Bruckner Johnson. Lily Ustimchuk is the alternate. ELECTION OF CHAIRPERSON AND VICE CHAIRPERSON FOR 2024. Motion by Commissioner Stenzel, seconded by Commissioner Lindahl, to elect Tracy Strombeck as the 2024 Chairperson for the Park & Recreation Commission. Motion carried on a 7-ayes, 0-nays, 0-absent vote. Motion by Chair Strombeck, seconded by Commissioner Shafto, to elect Shane Stenzel as the 2024 Vice Chairperson for the Park & Recreation Commission. Motion carried on a 7-ayes, 0-nays, 0-absent vote. APPROVAL OF MINUTES Regular Andover Park & Recreation Commission Meeting Minutes — February 1, 2024 Page 2 December 21, 2023 Regular Meeting Motion by Commissioner Stenzel, seconded by Commissioner Lindahl, to approve the December 21, 2023 Park Commission Regular Meeting minutes as presented. Motion carried on a 5-ayes, 0-nays, 0-absent and 2-present (Johnson and Naughton) vote. APPROVAL OFAGENDA Motion by Commissioner Stenzel, seconded by Chair Strombeck, to approve the February 1, 2024 Park Commission Regular Meeting Agenda as presented. Motion carried on a 0- ayes, 0-nays, 0-absent vote. COON RAPIDS SOCCER — DISCUSS ATHLETIC FIELD SCHEDULING PLACEMENT Parks & Street Operations Manager Jason Baumunk reviewed the Park and Recreation Commission is requested to discuss the process of how athletic fields are allocated to the youth athletic associations with representatives of Coon Rapids Soccer. Currently fields are assigned according to the guidelines set in the Field Use Guidelines. A copy of the guidelines were attached for Commission review. Placement is identified in Section 3A of the guidelines. The Commission is requested to discuss the athletic field schedule process and give staff direction on if they would like to re-evaluate the process. Mr. Fred Gunther, CR Soccer Club, 17025 Eidelweiss Street Andover, now rebranded as North United Soccer Club. He provided his background associated with soccer. They have 600 kids in their program. They get no priority for fields at this time. There are 130 kids in the high school program. They are a growing program with 42 teams. They are looking for only one field. They have been trying to collaborate with another club that uses Andover fields with no success. This is most likely because they are a competing club. Commissioner Lindahl asked how many Andover kids are involved. Mr. Gunther stated 150 are from Andover. Commissioner Stenzel asked what percentage are the other associations that have submitted requests for soccer fields. Mr. Baumunk stated last year Coon Rapids had 1550 — 178 kids from Andover. Boreal had 744 in their program with 500 from Andover. The issue came last year because the City had some fields but they weren't full size fields. Mr. Gunther stated those numbers included their rec programs. Mr. Gunther stated they are looking for fields for their competitive programs that use the 11 vs. 11 fields. He believes the numbers are very close in size for the two clubs. Chair Strombeck added Boreal does invest monies in the Andover fields. Is North United willing to help with investments also? Mr. Gunther stated they are a 501 C and the main Regular Andover Park & Recreation Commission Meeting Minutes — February 1, 2024 Page 3 complex they use is in the City of Coon Rapids. They are spending $35,000 in improvements at the Coon Rapids Complex. They have $500,000 project for new lights. Commissioner Stenzel stated we should stay away from investment potential when considering the request. There is a City Policy and we should stay with the policy. This came up before with baseball with same situation. In that case the practice and game schedules were submitted and assigned fields and then the other associations were assigned fields. If it can't be worked out the City may need to get schedules submitted and assign fields and see where openings. Mr. Baumunk suggested the application be submitted. Mr. Gunther stated they want to use the Fox Field. Commissioner Lindahl stated that field was hardly used last year. Mr. Baumunk stated he will reach out to Boreal. Commissioner Lindahl stated there is another field at Timber Trails which is not a full size field. Mr. Gunther stated it is a 9 vs 9 field and would be too small for their use. Chair Strombeck thanked Mr. Gunther for coming to the meeting. She agrees the Policy needs to be followed. PRELIMINARY PLAT REVIEW LEGACYAT PETERSEN FARMS 2ND ADDITION Associate Planner Jake Griffiths reviewed the Legacy at Petersen Farms 2nd Addition is a proposed rural residential development with 8 lots, several of which are being replated to accommodate a "looped road" as part of the development. This proposal is an extension of the 3rd Phase of development at the Petersen Farms site which was previously reviewed by the Park & Recreation Commission in 2022. At that time the Commission recommended cash -in -lieu of land for park dedication requirements. The currently approved plan was provided and shown to the Commission. This layout was approved by the City Council. The amendment to be considered includes the looped road. This provides additional emergency access. There is a total of 8 new lots. The guidance for this decision comes from the Park Dedication Study and the Comprehensive Plan. The Park Dedication Study would encourage cash in lieu of land for this project. As part of previous phases of development, the applicant has created HOW owned and maintained trails and open space that are preserved for public use as well. Additional open space and trail segments are proposed in future phases of development and are not impacted by this proposal. The possible community space area is not proposed to be platted as part of this phase of development, however, its boundaries are modified, because of this phase. The City of Andover Park Dedication Study does not call for any additional parkland to be dedicated in this area of the City and would therefore encourage cash -in -lieu of land for park dedication requirements. Commissioner Stenzel asked what the possible community space is that is shown on the plan. Mr. Griffiths stated there has not been a lot of direction on that. This would be a future Regular Andover Park & Recreation Commission Meeting Minutes —February 1, 2024 Page 4 conversation that would need to be had with the Commission and the City Council. Commissioner Stenzel asked if it is a park or open space. He is confused as to what a community space is. Would this be developed by another funding source other than park dedication. Commissioner Lackie noted there used to be a silo at that location. In a previous discussion we talked about making that area accessible to the entire community. Mr. Griffiths stated the possible community space is not included in this phase. Mr. Jason Osberg, 15356 Yukon Street, Andover stated they need to change the "community space" as it is not yet owned by the developer. The owner wishes to obtain this land for agricultural purposes. There are only three lots that are included in Legacy 2nd Addition. Commissioner Stenzel suggested that be included in exception. Darren Lazan stated they do not know what it would be used for in the future. This would be for the HOA not the overall Andover community. Exceptions are for items outside the PUD. The Park & Recreation Commission is requested to review the proposed development and make a recommendation to the City Council on the park dedication requirements for Legacy at Petersen Farms 2"d Addition. Commissioner Lindahl stated there are two parks within a mile of this development. Motion by Commissioner Stenzel, seconded by Commissioner Lackie, to recommend the City Council take cash in lieu of land for Legacy at Petersen Farms 2"d Addition. Motion carried on a 7-ayes, 0-nays, 0-absent vote. DISCUSS PINE HILLS NORTH MULTIPURPOSE BUILDING. Mr. Baumunk reviewed the Park and Recreation Commission is requested to discuss the updated sketch plan and quote for the proposed multipurpose building at Pine Hills North Park. After discussions with the Park & Recreation Commission and City Council, staff obtained an updated quote showing the building without the 24' x 20' storage area to be used by the athletic associations. Removing the storage area in the back of the shelter saves $92,121 off the cost of the building, slab and installation. The two quotes are attached for Commission review. Boreal Futball Club (BFC) committed $25,000 towards this project for the storage portion of the building. Staff would recommend that BFC use those funds to build a stand-alone storage building closer to the athletic fields and the City move forward with the shelter plans without the storage portion of the building. Regular Andover Park & Recreation Commission Meeting Minutes — February 1, 2024 Page 5 The new sketch plan shows a 30' x 26' covered shelter area, two bathrooms, an area labeled Concession that would be used for food preparation and service for those reserving the shelter, and space behind the bathrooms for utilities such as irrigation controls, plumbing, and IT equipment. The 2024 Capital Improvement Plan has $425,000 identified for this project from Park Dedication Funds. The cost is estimated to be $305,000. The quotes do not include septic, earthwork, and bringing utilities to the building. The original sketch plan and updated sketch plan were provided for Commission review. Commissioner Stenzel asked if the septic will be pulled out and Mr. Baumunk stated it hasn't been decided whether a septic will be put in or a holding tank. There will be water and electric and internet access is already in the park. A utility closet will be part of the building. Commissioner Lindahl asked why a playground company is giving a building quote. Mr. Baumunk stated they are changing their name to MWP Recreation. They do a lot more than playgrounds. Commissioner Stenzel asked if this would be the first facility with a restroom that is rentable. Mr. Baumunk stated it is. Commissioner Stenzel asked if procedures are in place for renting the facility. Mr. Baumunk stated the policy and expectations will go forward to the City Council. Chair Strombeck asked about the brick and Mr. Baumunk stated it is in the quote. Commissioner Lackie stated there was a discussion previously on an area for food trucks and is that included. Mr. Baumunk stated there would be vehicle access to the building which could include food truck parking. A discussion would need to be held regarding the restroom policy. Is this part of completing the Master Plan. Mr. Baumunk stated this would be the big item on the Master Plan for this park. Commissioner Naughton asked specifically what is not included. Mr. Baumunk stated there is running the water line to the building. Not included would be the cost for the septic or the tank. Running power to the building is also not included. A lot of the earthwork would be done in-house. The Park and Recreation Commission is requested to discuss the updated proposal for the Pine Hills North multipurpose building and give staff direction on how to proceed. Motion by Commissioner Stenzel, seconded by Commissioner Lackie, to recommend the City Council proceed with the plan. Motion carried on a 7-ayes, 0-nays, 0-absent vote. Regular Andover Park & Recreation Commission Meeting Minutes — February 1, 2024 Page 6 UPDA TE PRAIRIE KNOLL PARK BUILDING EXPANSIONIREPLA CEMENT. Mr. Baumunk reviewed the Park and Recreation Commission is requested to discuss the results from the feasibility study and cost estimates for the expansion of the Prairie Knoll Park Building. As directed by the City Council, staff worked with RJM Construction and JLG Architects to determine the feasibility and cost estimates of remodeling the existing building at Prairie Knoll Park including adding a second story to be used for equipment storage. It was determined that the structure was able to support a second story instead of expanding the footprint of the existing building. Multiple options were looked at, and it was determined that adding the second story was the most feasible of the different options presented. Cost came back much higher than anticipated. The estimates for the work was provided for Commission review. The construction estimate does not include fire protection and septic upgrades but is shown as alternates. The 2024-2028 Capital Improvement Plan has $220,000 maximum contribution from Park Dedication Funds. Andover Football Association (AFA) has expressed a verbal financial commitment to the project depending on if the project would meet their needs. The amount is unknown at this point. The total project estimate after revisions came back at $1.1 M not including alternates listed. The Park and Recreation Commission is requested to discuss the cost estimates for the remodel and expansion of the Prairie Knoll Park Building and give staff direction on how to proceed with the proposed project. Staff recommends not moving forward with this item. Commissioner Stenzel stated there is a need for restrooms and warming house. With upgrades to restrooms and warming house what would be that cost. Mr. Baumunk stated that would be the next step for this if football finds another storage area to meet their needs. This building was built in the late 1990's by volunteers. The building is in decent shape. Most of it is uninsulated/unheated. OUTSTANDING ITEMS 1. On -going Projects: Mr. Baumunk reviewed the remaining on -going items including parks staff had the five outdoor hockey rinks opened on January 17, 2024 and in good condition. The rinks were closed on January 24, due to standing water and warm weather. Staff will continue to evaluate weather and attempt to get them open again if the weather cools back off. They saw heavy use in the short time they were open. 2. Updates from Previous Meetings: Tree Lighting Event — Some of the volunteers that helped put this year's event met on 1 /24 to discuss the event and to make a plan going forward. Although there were some reservations going into the event about the location, the consensus was that the location adjacent to the Community Center Regular Andover Park & Recreation Commission Meeting Minutes — February 1, 2024 Page 7 worked out very well logistically. Future meetings will be scheduled, coordinated and conducted by the planning group. Commissioner Stenzel asked about using the Community Center. He encouraged the use of the building and getting a hold on the calendar. Chair Strombeck suggested adding this to the next meeting agenda. Mr. Baumunk stated he will contact Brittney from the Lions Club and have the Commission informed of the committee's activities. 3. Other Items of Interest: Mr. Baumunk provided updates on Pine Hills Multipurpose Building, New Trail Segment Along Coon Creek, GameTime Playground Grant, Tree Trimming and Removals on Parks and Trails, and Park & Recreation Commission Appointments for 2024. 4. Parks Maintenance Update: Mr. Baumunk reviewed the Weekly Parks Maintenance for 12/22/23, 12/29/23, 1 /5/24, 1 /12/24 and 1 /19/24 . Commissioner Lackie asked if some of the trash cans are removed during the winter and Mr. Baumunk stated a lot are removed due to lack of use. OTHER ITEMS OR UPDATES — NONE. CHAIR'S REPORT Commissioner Lackie thanked for the new equipment covered by the grant. No other reports were given ADJOURNMENT Motion by Stenzel, seconded by Lindahl, to adjourn the workshop meeting at 7:10 p.m. Motion carried on a 7-ayes, 0-nays, 0-absent vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary Timesaver Off Site Secretarial, Inc. AC I T Y O F NDOVE801-L 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: Jason Baumunk, Streets / Parks Manager FROM: Lee Brezinka, Finance Manager SUBJECT: 2023 Fourth Quarter Financial Report - UNAUDITED DATE: March 7, 2024 INTRODUCTION Quarterly review of the Park Improvement Fund. DISCUSSION Attached are the Project Commitment Listing Report, Balance Sheet, and Revenue and Expenditure Reports for the Park Improvement Fund as of December 31, 2023. ACTION REQUESTED Informational data provided and no formal action is needed. Respectfully submitted, City of Andover yeet, % Lee Brezinka Attachments: Park Improvement Fund - Project Commitment Listing Park Improvement Fund - Balance Sheet Park Improvement Fund - Revenues Park Improvement Fund - Expenditures Fund Balance Additional Revenues Anticipated Anticipated Park Dedication Fee - Residential Anticipated Park Dedication Fee - Commercial Donation / Grant Capital Projects Levy for Park Improvements Rose Park Tower Rental Interest Total Funds Available Projected Commitments Rose Park Tower Rental balance Hidden Creek North - Shelter Lunds North - Playground Equipment Pine Hills North - Building/Shelter Hills of Bunker Lake Park - Playground Shelter Annual Miscellaneous Projects Operating Transfer Out CITY OF ANDOVER Park Improvement Fund Project Commitment Listing December 31, 2023 2023 Budget Actual $ 240,300 $ 337, 085.00 15,000 14, 488.00 - 13,920.54 - 100,019.00 255,300 465,512.54 Carryforwards/ 2023 Budget Adjustments Actual 27,285.13 - 40,000 - 43,439.00 50,000 - 40,521.40 50,000 - 13,450.00 21,651.00 25,000 14,048.00 150,000 150,000.00 $ 315,000 27,285.13 283,109.40 Total Dollars Allocated for Park Projects Park Improvement Funds Available For Future Projects: Actual $ 1,966,547.80 1,966,547.80 Reserved Amount 27,285.13 9,478.60 36,550.00 10,952.00 84,265.73 $ 1,882,282.07 2/27/2024 2023 Park Improv 4th Qtr Assets: CITY OF ANDOVER Park Improvement Fund Balance Sheet December 31, 2023 Current Assets Cash - Reserved Cash - Unreserved Total Cash Interest / Tax Receivable Due from Other Governments Total Assets Liabilities and Fund Balance: Liabilities Accounts Payable Deferred Revenue Total Liabilities Fund Balance Fund Balance 12-31-22 Excess of Revenues Over (Under) Expenditures Total Fund Balance Total Liabilities and Fund Balance 2/27/2024 2023 Park Improv 4th Qtr $ 84,265.73 2,047,961.21 2,132,226.94 16,849.41 $ 2,149,076.35 125.41 125.41 1,966,547.80 182,403.14 2,148,950.94 $ 2,149,076.35 CITY OF ANDOVER Park Improvement Fund Revenues December 31, 2023 Revenues: Property Tax / Fiscal Disparities- Current July Tax Settlement Dec Settlement Accrual Subtotal 54365 - Park Dedication Fees Fields of Winslow Cove 2nd 14034 Crosstown Blvd NW - Lot Split Meadows at Petersen Farms Legacy at Petersen Farms Subtotal 56910 - Interest Income 1 st Qtr 2nd Qtr 3rd & 4th Qtr Subtotal 58105 - Rental Verizon Tower Rental - Rose Park Subtotal Miscellaneous Budget $ 7,681.00 6,666.00 $ 15,000.00 14,488.00 182,844.00 5,079.00 6,950.00 $ 240,300.00 337,085.00 (442.00) 8,981.00 13,920.54 Subtotal $ _ Total Revenues $ 255,300.00 $ 465,512.54 2/27/2024 2023 Park Improv 4th Qtr CITY OF ANDOVER Park Improvement Fund Expenditures December 31, 2023 Expenditures: Budget 61020 - Supplies - Operating $ 25,000.00 Subtotal 63005 - Professional Services JLG Architects - Prairie Knoll Park Bldg 13,450.00 Subtotal 13,450.00 63010 - Contractual Services 140,000.00 Lunds North Playground - Playground Equipment 35,934.40 Hills of Bunker Park - ADA - MN Playground 14,048.00 Subtotal 49,982.40 65200 - Improvements MN Playground - Hidden Creek North Park Shelter 43,439.00 MN Playground - Hills of Bunker Lake Park Playground 21,651.00 MN Playground - Lunds North Park Playground - 4,587.00 69,677.00 67101 -Operating Transfer Out 150,000.00 150,000.00 Total Expenditures 315,000.00 283,109.40 Revenues Over Expenditures (59,700.00) $ 182,403.14 * - Miscellaneous Projects 2/27/2024 2023 Park Improv 4th Qtr 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Jason Baumunk, Parks & Streets Operations Manager SUBJECT: 6. Discuss 2024 Annual Miscellaneous Projects DATE: March 7, 2024 INTRODUCTION The Park and Recreation Commission is requested to discuss the use of the 2024 Annual Miscellaneous Projects funding. DISCUSSION Identified in the Park Capital Improvement plan is $25,000 for Annual Miscellaneous Projects. These are projects that are not specifically identified in the Capital Improvement Plan but are determined to be a beneficial improvement to the park system. Staff is recommending that we utilize a portion of this funding to install yellow fence capping on all the baseball and softball field fencing, 6' and under, and select 8' fencing where staff have determined a potential safety concern. The yellow capping improves player safety by covering the sharp edges at the top of chain link fence. This would amount to an estimated 2000 feet of yellow capping to complete this. There have been ongoing concerns with the lack of a backstop for lacrosse balls on the south side of the west field at Prairie Knoll Park. The south goal on that field is in close proximity of the parking lot. Balls that miss the goal often bounce into and through the parking lot. Due to this, that portion of the parking lot is not utilized during lacrosse season out of fear of damage. We also receive complaints from the neighbors about balls ending up on their property and causing damage to mowers if they get hit. Staff is working with the Andover Lacrosse Association to determine if a type of temporary netting or fencing can be used to prevent this from happening. Staff would request to use a portion of this funding to purchase the appropriate net/fence system once the best option is determined. The other option would be to install a permanent chain link fence along the edge of the parking lot. The fence would need to go right on the edge of the trail between the parking lot and the field. Staff would recommend that a mow strip be installed along with the fence. Photos of the area are attached. BUDGET IMPACT The estimated cost for the addition of the yellow fence capping is $2,800 for the 2000 feet identified. UV resistant yellow capping is expected to last 10-15 years before replacement. The portable fence systems for Prairie Knoll Park and estimated to be $500-$1,000 for a 100' section. Staff has not obtained quotes for the chain link fence option but will if this option is of interest of the Park & Recreation Commission. ACTION REQUIRED The Park and Recreation Commission is requested to discuss the two presented projects and give staff direction on how to proceed. Respectfully submitted, Jason Baumunk Attachments: Photos of Prairie Knoll Park West Field. 11- ield`1- It 0 16 DATE: January 31, 2024 TO: City of Andover, Parks Department Jason Baumunk FROM: Laura Landes Anoka County Sheriff's Office SUBJECT: Andover Park Activity Quarterly Report 10.01.23 — 12.31.23 The following is a list of reports generated by the Anoka County Sheriff's Office regarding city park activity for the 4th quarter. Date: Time: Location: Case Number: 10.16 8:32 pm Andover Station 23248335 A caller reported a suspicious male in the park possibly doing a "drug" drop; he was said to be on a bike. A deputy arrived and checked the area, along with the trash cans and nothing suspicious was found. 10.17 7:41 am Martin Meadows 23248576 A caller reported a suspicious vehicle. A deputy located the vehicle which had a load of old tires in it. He made contact with the occupants. After investigating, and neither of the occupant's stories making any sense a search was done on the vehicle and meth was were found. Both were arrested. 10.10 5:45 pm Prairie Knoll 23243746 A deputy was called to a verbal dispute between a coach and parent at a youth football game. Nothing criminal transpired. 10.14 7:31 pm Sunshine 23246820 Referees at a youth football game called 911 to request law enforcement because they were getting yelled at by parents and thought things had gotten out of hand. Deputies arrived and escorted the refs to their vehicles. 11.11 4:11 pm Rose 23269167 A deputy was called to a "slumper" at the location. He arrived and woke the woman up. There was an open bottle of alcohol inside the vehicle. Field sobriety tests were conducted and failed. She PBT'd .4. The deputy requested her daughter come pick her and the vehicle up for her safety. She complied. She was issued a citation for having an open bottle in the vehicle. 11.26 1:08 pm Fox Meadows 23280862 A deputy responded to an unsecured door on a work trailer at the location; the lock appeared to be cut. The deputy arrived and secured the trailer. The owner determined nothing was stolen. cc: Commander Lenzmeier A C I T Y 0 F NNDOVE �l 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Jason Baumunk, Parks & Streets Operations Manager SUBJECT: 8. Outstanding Items DATE: March 7, 2024 Current items as of 03/01/24 ON -GOING PROJECTS — • Parks and Streets staff have been very active removing diseased and dead trees in various parks and along trails, mainly Ash Trees. Emerald Ash Borer has taken a heavy toll on many of the Ash trees in the area. Trees are treated as deemed beneficial, but treatment does not always lead to saving the trees from dying. UPDATES ON 2024 PARK CIP PROJECTS • Pine Hills Multipurpose Building — Work continues planning for this project. Staff determined that the well at the park will not be able to be utilized for the shelter. Cost estimates are being sought to install a well for the building. Along with that, requests for cost estimates for septic and power have been sent out. • New Trail Segment Along Crosstown — The new proposed trail segment along the south side of Crosstown Boulevard from Bluebird Steet to Xeon Steet is currently in the design phase. • Irrigation Improvements — Irrigation improvements in Sofie's South and Hickory Meadows Parks are planned for spring of 2024. Staff is currently working with an irrigation contractor on the addition at Sofie's South Park. Hickory Meadows installation will be done in-house by Parks Staff and that design plan is currently being put together. • Hills of Bunker Lake West Parking Lot Paving — Design for this project is complete and will be put out for bid in early March. This project is being done in conjunction with the Full Depth Reclamation roadway project planned for the surrounding neighborhood. OTHER ITEMS OF INTEREST • New Trail Segment Along Coon Creek — The easement has been secured and a DNR Local Trail Connection Grant will be applied for in March of 2024. • GameTime Playground Grant — The grant was awarded and the three playground replacements for 2024 have been delivered. All three are comparable in size to our standard neighborhood playground structures. If you have any questions or comments regarding any of the items mentioned above, or any items relating to parks or projects, feel free to contact Jason Baumunk or Dave Berkowitz. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e-mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. WEEKLY PARKS MAINTENANCE UPDATES 12/26/24 • Began brush cutting areas around Sunshine Park and Public Works. • Pulled Trail Bollards from Purple Park Trail and Sunshine Park. • Tree trimming in Open Spaces. • Brought John Deere Tractor to Scharber's for front PTO and Hitch installation. • Trash Cycle. • Constructed (2) 8' concrete -based picnic tables for Hawkridge. • Switched over water tanker front valve for outdoor rink flooding. • Completed a couple playground repairs. • Worked on the tree stand. For the Tree lighting event. • Started on building Irrigation hookup at Shadowbrook East. 2/2/24 • Trash Cycle was completed. • Assembled the new picnic table frames that arrived with new lumber. • Removed hazard/diseased trees at Pine Hills North, Pine Hills South, and Fox Meadows Parks. • Started an audit of all parks for dead, dying, or damaged trees for removal or trimming. • Met with electrician to check out issues with security lighting at City Hall ice rinks and Sunshine trail lighting. All LED lamps were burned out (8) due to faulty photo eyes. • Installed new updated parks rules signs at various ballfields. • Stump grinding and turf repair. • Cleaned out rental warming house trailer at Hawkridge, shutting down for season on that rink. • Picked up materials and worked on fabricating portable Pickleball nets for Community Center gym. 2/9/24 • Trash Cycle • Replaced a damaged aging culvert and land bridge at Martins Meadows Preserve. • Purple Park dead or dying tree removal. • Repaired damaged fence at City Hall softball field #7 hit by car. • Continued with audit of all parks for dead, dying of damaged trees for removal or trimming. • Picked up materials and worked on fabricating portable Pickle ball nets for Comm. Center gym. • Repaired broken antennas on ASN scoreboard controllers. • Replaced City Trail map signs at various locations due to delamination. • Ordered Fertilizer for the 2024 season. 2/ 16/24 • Trash Cycle. • Continued with audit of all parks for dead, dying of damaged trees for removal or trimming. • Continued with diseased tree removals in Parks. • Continued with stump grinding for tree removals. • Started project for cedar board replacement on park benches at numerous parks. • Plowed streets, Park parking lots, and trails on 2/15 Respectfully submitted, Jason Baumunk 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commissioners CC: Dave Berkowitz, Director of Public Works/City Engineell� Jason Baumunk, Parks & Streets Operations Manager FROM: Jake Griffiths, Associate Planner SUBJECT: A. Discuss Role and Guidelines of the Park & Recreation Commission DATE: March 7, 2024 DISCUSSION Since several new members have been appointed to the Commission, City staff will review the following topics during the workshop: Topics/Attachments A. Role of the Park & Recreation Commission B. Refresher on Guiding Documents C. Open Meeting Law & Remote Meeting Participation Policy D. Other Topics/Questions esp ctfully s I d, Jake Griffiths Associate Planner Attachment A — Role of the Park & Recreation Advisory Commission The role of the Park and Recreation Advisory Commission is to advise, formulate and recommend policies and projects to the City Council on issues affecting the City's park and recreation system. All actions taken by the Park and Recreation Commission are subject to review and approval or denial by the City Council. Areas of oversight expressly delegated to the Parks and Recreation Commission by the City Council include: • Recommend Capital Park and Recreational Trail Projects subject to available funding sources. • Recommend Policies affecting the use of the City's Park System. • Advise the Council on matters effecting the City's park and recreation system. • Shall allocate park fields in a fair and equitable manner, based on recommendations from users and City staff. Implementation of policies affecting resident use of the City's park system as recommend by the Parks Commission and adopted by the City Council is a staff function subject to final review and oversight by the City Council. Maintenance, upkeep and repair of the City's park and recreation infrastructure is a staff function subject to the control of the Public Works Superintendent. City Council Adopted 11/14/2002 Attachment B — Refresher on Guiding Documents The Parks and Recreation Commission typically uses the following documents as the basis for its review and recommendations to the City Council. If any Commission member does not have a copy please let City staff know. Please keep in mind that these documents are just the most common ones the Park Commission will interact with and other policies may exist depending on specific circumstances. City Code 2-3: Park and Recreation Commission Establishes the technical details of the Park and Recreation Commission such as the length of each term, the election of officers, when meetings are held and absences. Comprehensive Plan Chapter 5: Parks and Open Space Plan The Comprehensive Plan is a "road map" for the community. This document establishes the vision and goals for the community and provides the foundation for decisions related to land use within the City. Overall, the information within the Comprehensive Plan follows three basic questions: What is the state of the community today? What should the community be in the future? And how will we get there? Typically City staff will refer to Chapter 5 of the Comprehensive Plan, which is the Parks and Open Space Plan, when working with the Park & Recreation Commission on reviewing development applications and making recommendations on park dedication requirements. Park Dedication Study The Park Dedication Study detennines the cost and value of the City of Andover park system (including both existing, and planned improvements) and then distributes the cost of developing this system equitably to the current and future households that benefit from the parks system. This study is what determines the City of Andover's park dedication fee and will often be referred to by City staff when working with the Park & Recreation Commission on reviewing development applications and making recommendations on park dedication requirements. Capital Improvement Program (CIP) Recommendations The purpose of the CIP is to identify, prioritize and address community needs through careful long-term planning and balanced public investment in supporting physical infrastructure. The CIP covers a 5-year time period and develops a schedule for making improvements over that period of time. The Park and Recreation Commission will work annually on making recommendations to the City Council on improvements that could be made to the City's park system. At this time, approximately $1.5 million in improvements are planned to be made to the City's park system over the next 5-years. 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Remote Meeting Participation Policy SECTION 1: SCOPE A. BACKGROUND: The City of Andover seeks to develop guidelines to promote transparent and orderly use of electronic technology that allows Council and Commission members to attend meetings from a remote location. Electronic audio/video attendance options continue to advance and evolve, along with the laws that govern such attendance. The city may adopt regulations that are more restrictive (not more lenient) than those provided by state law. B. PURPOSE: The purpose of this policy is to create guidelines governing the remote attendance and participation of members at Council and Commission meetings. Advance notifications and limits are established to provide proper notification to the public, and to allow the City to arrange the appropriate technology to cover the meeting. The general expectation is that individuals will make every practical attempt to be physically present and that the purpose of this policy is to allow for exceptions when the member is unable to physically attend a meeting. C. OTHER MEETING PARTICIPANTS: City staff, applicants, and other meeting participants may attend meetings remotely and are not subject to the policy or statutory limitations outlined within this policy. SECTION 2: CRITERIA/PROCEDURE A. ELIGIBLE USERS: Members of the City Council and members of any formally established Commission of the City. B. APPLICATION: Eligible users may attend and participate in any regular meeting of their respective Council or Commission in accordance with this policy. C. NOTIFICATION: Eligible Users wishing to participate via interactive technology shall notify the City Clerk or Commission Liaison, in writing, no earlier than ten (10) days, and no later than 72 hours prior to the meeting. In the event of an emergency, or unforeseen need, the City Clerk or Commission Liaison will seek approval from the Mayor or Commission Chair. The name and location of eligible members attending a meeting via electronic medium shall be posted in conjunction with, and in the same manner as, the regular agenda. D. MAXIMUM REMOTE ATTENDEES: There will be no maximum number of remote attendees so long as at least one (1) City Councilmember or member of a formally established Commission of the City is physically present. If all members request remote attendance, eligible participants for any meeting will be determined by the order in which notification was received by the City Clerk or Commission Liaison. E. ANNUAL USE: An eligible user may attend via interactive technology, an unlimited number of times per year, contingent upon the general expectation that individuals will make every practical attempt to be physically present. F. OTHER: Remote attendance and participation at any public meeting shall be in full compliance with the Open Meeting Law (OML), Minnesota Statutes section 13D.02, subdivision 1. All members of the public showing up at a remote location must be able to see and hear all discussion and votes. All members of the body must be ableto see and hear one another, as well as the public. G. EXCEPTIONS: The requirements of this policy may be waived in the event of an emergency as defined by state statute. H. DECORUM: It is expected that all members attending remotely will conduct himself or herself in a professional manner and attend only from a meeting location that is suitable for the proper conduct of professional business. I. EXPENSES: Members attending remotely will cover all extraordinary costs necessary for the connection. J. TECHNOLOGY: Remote meeting attendees shall comply with all technological and security standards as established by QCTV and the City's Information Technology staff. I • I\optio f levy for an EDA. • Ction of a municipal liquor store after a net loss for two of three consecutive years. • Aor amendment of a zoning ordinance. • Sn applications. • Gof a conditional use permit. • Aof a charter amendment by ordinance. Theh situations that may require public hearings. Contact the League's Research Department at (2 o or (boo) 925-1122 for further information if you are unsure about a particular situation. The open meeting law The Minnesota open meeting law generally requires that all meetings of public bodies be open to the public. This presumption of openness serves three basic purposes: • To prohibit actions from being taken at a secret meeting where it is impossible for the interested public to become fully informed concerning decisions of public bodies or detect improper influences. • To ensure the public's right to be informed. • To afford the public an opportunity to present its views to the public body. The open meeting law also contains some specific notice and record -keeping requirements, which are discussed in detail in later sections of this document. ■ Groups to which the law applies The open meeting law applies to all governing bodies of any school district, unorganized territory, county, city, town or other public body, and to any committee, sub -committee, board, department or commission of a public body. Thus, the law applies to meetings of all city councils, planning commissions, advisory boards, firefighter relief associations, economic development authorities, and housing redevelopment authorities, among others. The Minnesota Supreme Court has held, however, that the governing body of a municipal power agency, created under Minn. Stat. §§ 453.51-453.62, is not subject to the open meeting law because the Minnesota Legislature granted these agencies authority to conduct their affairs as private corporations. ■ What is a meeting? There is no statutory definition of the term "meeting" for the purpose of the open meeting law. Minnesota courts have generally Wiled that a meeting is a gathering of a quorum of public officials to discuss, decide or receive information on matters over which they have authority. Because the term "meeting" has not been clearly defined, the issue of whether or not a meeting has been held must be decided on a case -by -case basis. Some examples of cases are discussed in further detail in a later section of this memo. ■ Gatherings to which the law applies The open meeting law applies to any gathering of a quorum or more of public officials where the members discuss, decide or receive information as a group on issues relating to the official business of the public body. A "quorum" is a majority of the members of a statutory city council. A majority of the qualified members of any board or commission also constitutes a quorum. Home rule charter cities may have different quorum requirements in their charters. Thus, the open meeting law would apply to any of the following types of gatherings: • Regular and special meetings. • Public hearings. • Executive sessions. • Work sessions. • Retreats. A Good Start to Good Governance League of Minnesota Cities 8 ■ Exceptions and the procedures to use them There are some exceptions to the open meeting law. Under certain circumstances, some meetings may be closed. There are also some meetings that must be closed. Before a meeting can be closed tinder any of the exceptions, the council must state on the record the specific grounds permitting the meeting to be closed and describe the subject to be discussed. All closed meetings, except those closed as permitted by the attorney -client privilege, must be electronically recorded at the expense of the public body. Unless otherwise provided by law, the recordings must be preserved for at least three years after the date of the meeting. 1. Meetings that may be closed The public body may choose to close certain meetings. The following types of meetings may be closed: • Meetings to consider strategies for labor negotiations tinder PELRA. Although a meeting to consider strategies for labor negotiations may be closed, the actual negotiations must be done at an open meeting if a quorum of the council is present. Procedure. The following must be done to use this exception: — Before closing the meeting, the council must decide to close the meeting by a majority vote at a public meeting. — Before closing the meeting, the council must state on the record the specific grounds permitting the meeting to be closed and describe the subject to be discussed. — A written roll of all people present at the closed meeting must be available to the public after the closed meeting. — The meeting mast be tape-recorded. — The recording must be kept for two years after the contract is signed. — The recording becomes public after all labor agreements are signed by the city council for the current budget period. If an action claiming that other public business was transacted at the closed meeting is brought during the time the tape is not public, the court will review the recording privately. If it finds no violation of the open meeting law, the action will be dismissed and the recording will be preserved in court records until it becomes available to the public. If the court determines there may have been a violation, the entire recording may be introduced at the trial. However, the court may issue appropriate protective orders requested by either party. • Meetings to evaluate the performance of an individual subject to the public body's authority. Procedure. The following must be done to use this exception: — The public body must identify the individual to be evaluated prior to closing the meeting. — The meeting must be open at the request of the individual who is the subject of the meeting, so some advance notice to the individual is needed in order to allow the individual to make an informed decision. — Before closing the meeting, the council must state on the record the specific grounds permitting the meeting to be closed and describe the subject to be discussed. — The meeting must be electronically recorded, and the recording must be preserved for at least three years after the meeting. — At the next open meeting, the public body must summarize its conclusions regarding the evaluation. The council should be careful not to release private or confidential data in its summary. • Attorney -client privilege. Meetings between the governing body and its attorney to discuss active, threatened, or pending litigation may be closed when the balancing of the purposes served by the attorney -client privilege against those served by the open meeting law dictates the need for absolute confidentiality. The need for absolute confidentiality should relate to litigation strategy, and will usually arise only after a substantive decision on the underlying matter has been made. This privilege may not be abused to suppress public observations of the decision -making process, and does not include situations where the council will be receiving general legal opinions and advice on the strengths and weaknesses of a proposed underlying action that may give rise to future litigation. A Good Start to Good Governance League of Minnesota Cities 9 Procedure. The following must be done to use this exception: — Before closing the meeting, the council must state on the record the specific grounds permitting the meeting to be closed and describe the subject to be discussed. The council should also describe how a balancing of the purposes of the attorney -client privilege against the purposes of the open meeting law demonstrates the need for absolute confidentiality. — The council must actually communicate with its attorney at the meeting. • Purchase or sale of property. A public body may close a meeting to: determine the asking price for real or personal property to be sold by the public body; review confidential or nonpublic appraisal data; develop or consider offers or counteroffers for the purchase or sale of real or personal property. Procedure. The following must be done to use this exception: — Before closing the meeting, the public body must state on the record the specific grounds for closing the meeting, describe the subject to be discussed, and identify the particular property that is the subject of the meeting. — The meeting must be tape-recorded and the property must be identified on the tape. The recording must be preserved for eight years, and must be made available to the public after all property discussed at the meeting has been purchased or sold or after the public body has abandoned the purchase or sale. — A list of councilmembers and all other persons present at the closed meeting must be made available to the public after the closed meeting. — The actual purchase or sale of the property must be approved at an open meeting, and the purchase or sale price is public data. Security Briefings. A meeting may be closed to receive security briefing and reports, to discuss issues related to security systems, to discuss emergency -response procedures and to discuss security deficiencies in or recommendations regarding public services, infrastructure, and facilities — if disclosure of the information would pose a danger to public safety or compromise security procedures or responses. Financial issues related to security matters must be discussed, and all related financial decisions must be made at an open meeting. Procedure. The following must be done to use this exception: — Before closing the meeting, the public body must state on the record the specific grounds for closing the meeting and describe the subject to be discussed. When describing the subject to be discussed, the public body must refer to the facilities, systems, procedures, services or infrastructure to be considered during the closed meeting. — The closed meeting must be tape-recorded, and the recording must be preserved for at least four years. 2. Meetings that must be closed There are some meetings that the law requires to be closed. The following meetings must be closed: • Meetings for preliminary consideration of allegations or charges against an individual subject to the public body's authority. While the law permits the council to announce that it is closing a meeting to consider charges against an individual, it is still the best practice not to refer to that individual by name. The council should state only that it is closing the meeting to give preliminary consideration to allegations against someone subject to its authority. However, if someone requests the name of the employee who is the subject of the closed meeting, the name will probably have to be furnished since the existence and status of any complaints against an employee are public data. Procedure. The following must be done to use this exception: — Before closing the meeting, the council must state on the record the specific grounds for closing the meeting and describe the subject to be discussed. — The meeting must be open at the request of the individual who is the subject of the meeting. Thus, the individual should be given advance notice of the existence and nature of the charges against him or her, so that the individual can make an informed decision. — The meeting must be electronically recorded and the recording must be preserved for at least three years after the meeting. A Good Start to Good Governance League of Minnesota Cities 10 — If the public body decides that discipline of any nature may be warranted regarding the specific charges, further meetings must be open. (Note: There is a special provision dealing with allegations of law enforcement personnel misconduct; see next discussion*.) • Portions of meetings at which any of the following data is discussed: — Data that would identify alleged victims or reporters of criminal sexual conduct, domestic abuse, or maltreatment of minors or vulnerable adults. — *Internal affairs data relating to allegations of law enforcement personnel misconduct or active law enforcement investigative data. — Educational data, health data, medical data, welfare data or mental health data that are not - public data. — An individual's medical records governed by sections §§ 144.2.91 to 144.298. Procedure. Before closing the meeting, the council must state on the record the specific grounds for closing the meeting and describe the subject to be discussed. The meeting must be electronically recorded, and the recording must be preserved for at least three years after the meeting. ■ Notice requirements Public notice must be given of all meetings of a public body. The notice requirements differ depending on the type of meeting. However, if a person receives actual notice of a meeting at least 24 hours before the meeting, all notice requirements under the open meeting law are satisfied, regardless of the method of receipt. It should also be noted that statutory cities have some additional requirements for mailing notice to their councilmembers regarding special meetings. There may also be additional notice requirements for home Wile charter cities to consider. These cities should consult their charters for more information. 1. Regular meetings A schedule of the regular meetings must be kept on file in the city office. If the city decides to hold a meeting at a different time or place, it must give the notice required for a special meeting. Cities must keep a schedule of the regular meetings of the council on file at the primary office of the council. This requirement can be complied with by posting the regular meeting schedule in a convenient public location. 2. Special meetings A special meeting is a meeting that is held at a time or location different from that of a regular meeting._ A city must post written notice of a special meeting on its principal bulletin board or on the door of its meeting room if it does not have a bulletin board. If notice is posted on a bulletin board, the bulletin board must be located in a place that is reasonably accessible to the public. The notice must give the date, time, place, and purpose of the meeting. It must also be mailed to each individual who has filed a written request for notice of special meetings. As an alternative to posting the notice, the city can publish notice in the official newspaper at least three days before the meeting. A city must post written notice of a special meeting on its principal bulletin board or on the door of its meeting room if it does not have a bulletin board at least three days prior to the meeting. In statutory cities, the clerk must mail notice of special meetings to all councilmembers at least one day before the meeting. In calculating the number of days for providing notice, do not count the first day that the notice is given, but do count the last day. If the last day is a Saturday, Sunday or a legal holiday, that day is omitted from the calculation and the following day is considered the last day (unless, of course, it happens to be a Saturday, Sunday or legal holiday). A Good Start to Good Governance League of Minnesota Cities 11 3. Emergency meetings An "emergency meeting" is a special meeting called because of circumstances that, in the judgment of the public body, require immediate consideration by the public body. Posted or published notice of an emergency meeting is not required. However, the city must make a good faith effort to notify each news outlet that has filed a written request for notice. Notice must be given by telephone or any other method to notify members of the public body. The notice must include the subject of the meeting. 4. Recessed or continued meetings No additional notice is needed for a recessed or continued meeting if all of the following criteria are met: • The meeting is a recessed or continued session of a previous meeting. • The time and place of the meeting was established during the previous meeting. • The time and place of the meeting was recorded in the minutes of the previous meeting. S. Closed meetings The same notice requirements apply to closed meetings as to open meetings. Additionally, advance notice to an individual who will be the subject of such a meeting is needed under certain circumstances (such as to employees who are the subject of performance evaluations or disciplinary proceedings). ■ Written materials At least one copy of the materials related to agenda items that are made available to the council at or before the meeting must also be made available for inspection by the public. However, this does not apply to not -public data or materials relating to the agenda items of a closed meeting. ■ Common problems in applying the law There are many situations for which the open meeting law is unclear. This section provides an overview of some of the more common situations and how the law may be applied. 1. Data practices Generally, meetings may not be closed to discuss data that is not public. However, the public body must close any part of a meeting at which certain types of not -public data are discussed (such as active law enforcement investigative data, police internal affairs data, medical records data, and certain victim, health, medical or welfare data). If not -public data is discussed at an open meeting when the meeting is required to be closed, it is a violation of the open meeting law. Discussions of some types of not -public data may also be a violation of the Minnesota Government Data Practices Act (MGDPA). However, not -public data may generally be discussed at an open meeting without liability or penalty if both of the following criteria are met: • The disclosure relates to a matter within the scope of the council's authority. • The disclosure is necessary to conduct the business or agenda item before the public body. Data that is discussed at an open meeting retains its original classification under the MGDPA. However, a record of the meeting is public, regardless of the form. It is suggested that not -public data that is discussed at an open meeting not be specifically detailed in the minutes. 2. Executive sessions The attorney general has advised that executive sessions of a city council must be open to the public. 3. Committees and liaisons The attorney general has advised that standing committees appointed by a governing body also are likely subject to the open meeting law. Many city councils create committees to make recommendations to the council. Commonly, such committees will be responsible for researching a particular area and submitting a recommendation to the council for its approval. Such committees are often labeled as advisory, and the council is still responsible for making the final decision. The law is not clear when these types of committees or citizen panels are subject to the Open Meeting Law. Courts often do a fact analysis when reviewing Open Meeting Law challenges involving so-called "advisory" committees to determine if the committee represents a standing committee whose recommendations the council generally or always follows, or if the committee acts in more of an ad hoc advisory capacity. Many cities err on the side of caution and follow Open Meeting Law guidelines for all its citizen advisory committees A Good Start to Good Governance League of Minnesota Cities 12 City councils routinely appoint individual councilmembers to act as liaisons between the council and particular committees. These types of meetings may also be subject to the open meeting law if the committee contains a quorum or more of the council or has decision -making authority. In addition, notice for a special council meeting may be needed if a quorum of the council will be present at the meeting and participating in the discussion. For example, when a quorum of a city council attended a meeting of the city's planning commission, the Minnesota Court of Appeals ruled that there was a violation of the open meeting law, not because of the councilmembers' attendance at the meeting, but because the councilmembers conducted public business in conjunction with that meeting. Based on that decision, the attorney general has advised that mere attendance by additional councilmembers at a meeting of a council committee held in compliance with the open meeting law would not constitute a special council meeting requiring separate notice. The attorney general warned, however, that the additional councilmembers should not participate in committee discussions or deliberations absent a separate notice of a special city council meeting. 4. Chance or social gatherings Chance or social gatherings of a quorum are not considered meetings under the open meeting law U'LL and are therefore exempt from it. However, a quorum may not, as a group, discuss or receive rWANT information on official business in any setting under the guise of a social gathering. KNTHIOW In 1982, the Minnesota Supreme Court held that a conversation between two councilmembers over lunch regarding an application for a special -use permit did not violate the open meeting law because a quorum was not present. S. Serial gatherings The Minnesota Supreme Court has noted that meetings of less than a quorum of the public body held serially to avoid public hearings or to fashion agreement on an issue may violate the open meeting law. In short, this type of situation is a circumvention of the statute. As such, councilmembers should avoid this type of practice. 6. Technology trouble The open meeting law does not address situations that may occur as a result of communication You'4L through telephone calls, letters, email or similar technology. The Minnesota Supreme Court found that WANT the open meeting law did not apply to letters or to telephone conversations between less than a quorum. To KNOW While it is possible that a similar decision might be reached concerning the use of email and other forms THIS of technology, it should be stressed that if a quorum of members is involved in the communication, it would likely be considered to be a violation of the open meeting law. In addition, serial discussions between less than a quorum of the council that are used to deliberate matters that should be dealt with at an open meeting would likely violate the open meeting law. Therefore, city councils and other groups to which the open meeting law applies should not use letters, telephone conversations, email, and other- such technology if the following circumstances exist: • A quorum of the council is involved. • Information relating to official city business is being discussed. The use of social media by members of a public body does not violate the open meeting law as long as the social media use is limited to exchanges with all members of the general public. The open meeting law does not define the term "social media," but this term is generally understood to mean forms of electronic communication, including websites for social networking like Facebook, Linkedln, as well as blogs and microblogs like Twitter through which users create online communities to share information, ideas, and other content. The personal use of social media by councilmembers could still be used to support other claims such as claims of defamation or of conflict of interest in decision -making. As a result, councilmembers should make sure that any comments they make on social media are factually correct and should not comment on issues that will come before the council in the future for a quasi- judicial hearing and decision, such as the consideration of whether to grant an application for a conditional use permit. A Good Start to Good Governance League of Minnesota Cities 13 City -owned social media accounts and social media accounts of elected officials (being used in their role as an elected official) must keep in mind First Amendment protections when considering policies about comment moderation and the blocking of users. Policies that restrict comments to the topic or delete negative comments — and practices of blocking or restricting friends or followers — could face challenges. Councilmembers unable to make a meeting may ask to attend meetings through interactive technology, such as Skype, 'Loom, Teams, or other technology where the user can be seen and heard. There is an exception to the open meeting law where a member can be in attendance through the use of interactive technology. The remote location must be a public place unless the councilmember qualifies for one of the limited exceptions — which includes the current military service exception or for the health exception for 6o days after the removal of a previously declared emergency under Minn. Stat. 1a.31— both of which only can be used three time per year. Additionally, when one or more members join remotely, then notice must be posted at least three days before the meeting indicating the location from which the remote attendee or attendees are joining. We encourage interested cities to develop a policy for using technology like Zoom with the assistance of your city attorney ■ Intentional violations of the open meeting law A public officer who intentionally violates the open meeting law can be fined up to $300. This fine may not be paid by the public body. In addition, a court may also award reasonable costs, disbursements, and attorney fees up to $13,000 to the person who brought the violation to court. If a plaintiff prevails in a lawsuit under the open meeting law, a court shall award reasonable attorney fees if the court determines the public body was the subject of a prior written advisory opinion from the commissioner of the Department of Administration, and the court finds that the opinion is directly related to the lawsuit and that the public body did not act in conformity with the opinion. A court is also required to give deference to the advisory opinion in a lawsuit brought to determine whether the open meeting law was violated. If a public official is found to have intentionally violated this chapter in three or more separate actions, the public official must be removed from office and may not serve in any other capacity with that public body for a period of time equal to the term of office the person was serving. However, removal is only required if the conduct constitutes malfeasance or nonfeasance. The statute does not address whether actions taken at an improper meeting would be invalid. The Minnesota Supreme Court once held that an attempted school district consolidation was fatally defective when the initiating resolution was adopted at a meeting that was not open to the public. However, in more recent decisions, Minnesota courts have refused to invalidate actions taken at improperly closed meetings. In an unpublished decision, the court stated that "even a violation of the open meeting law will not invalidate actions taken at that meeting." A public body may pay any costs, disbursements or attorney fees incurred by or awarded against any of its members for an action under the open meeting law. A Good Start to Good Governance League of Minnesota Cities LNDOVEA T Y O F 9 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 e (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commissioners CC: Dave Berkowitz, City Engineer/Director of Public WorO:' Jason Baumunk, Parks & Streets Operations Manager FROM: Jake Griffiths, Associate Planner SUBJECT: B. Discuss Park Dedication Study DATE: March 7, 2024 DISCUSSION The 2021 Park Dedication Study recommends that one additional neighborhood park should be developed in the area of Section 13, 23, and/or 24, Township 32, Range 24 and that this park should be approximately 5 acres in size. However, since the adoption of the 2021 Park Dedication Study two neighborhood parks that were not contemplated have been dedicated to the City in this area: Fields of Winslow Cove East and Fields of Winslow Cove West. When combined these two parks total 2.02 acres in size. The attached map shows this area of the City and existing park facilities. As illustrated in the table below, the dedication of these two neighborhood parks has created a discrepancy with the 2021 Park Dedication Study. This makes it challenging for City staff to have conversations with property owners and developers as growth continues in this portion of the City. Number of Neighborhood Parks Size 2021 Park Dedication Study 1 5 Acres Recent Dedication of Parks 2 2.02 Acres ACTION REQUESTED The Park & Recreation Commission is requested to discuss the 2021 Park Dedication Study and provide feedback to City staff. Respectfully submitted, Jake Griffi i Associate Planner Attachments Map of Sections 13, 23, 24, Township 32, Range 24 Map of Fields of Winslow Cove Parks SITE LEGEND - ...— sm u•[ w -------- µ>a,ot lt.ta�. DEVELOPMENT NOTES TYPICAL 60' 5F LOT DETAIL TYPICAL 65' SF LOT DETAIL PR VM® tOR LENNAR HOMES RrMW.K WVtsmnM a.n� TYPICAL VILLA LOT DETAIL FIELDS OF WINSLOW COVE nnnnvrrt uN 811 orc PROPERTY DESCRIPTION SITE DEVELOPMENT DATA Aim.— . r mtim2OVNC�mw _ - •Si�Yit u�.Tir-lT2i'. MY.: fWK unOt.ttlYRWiMG AiT'EaRLIMUR QLK •4rtlS GlG.II.�: • IavtonN,c nit toKnmiulRmR {f'NtIn �O SwIX�S'IOn Nt�p��« MIOR ~ ].IaR wtX[]•ifR alOa I n.>1K •• SR WRm fK1.Pnv • iMRR O±NNr ..asses+,.n �uWv 11WK un ne _ aia WK wat: tot LOT STANDARDS 0© �� 00 �oo�© v�v©oo 00 �oaao vs ©oaaa o0 OQ� os o®om I 000® a��o® Westwood OVERALL PRELIMINARY 6 PLAT 62 PROKUNUTANER W?813t.00 c *[ 07/2B/2, 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Park & Recreation Commission David D. Berkowitz, Director of Public Works/City Engineel`S� Jason Baumunk, Parks & Streets Operations Manager C. Discuss 2025-2029 CIP Park Capital Improvements March 7, 2024 INTRODUCTION The Park and Recreation Commission is requested to begin discussing the 2025-2029 Park Capital Improvement Plan (CIP). DISCUSSION The target date for the draft CIP is Friday, May 31 st. Attached is a projected fund balance sheet that was prepared by the Finance Department for your use. This projected fund balance does show the remaining payments for the $1,000,000 that was approved by the City Council to be used for the construction of the Community Center Expansion. The Park & Recreation Commission should review the future improvements in zones A-D and determine what projects should be considered for the next 5 years. Below is what was identified in the 2024-2028 CIP. 2024 • Construction of Pine Hills North Multipurpose Building - $350,000 • Prairie Knoll Building Replacement/Expansion Design - $50,000 • Annual Misc. Projects - $25,000 • Contribution to ACC - $150,000 • Park Irrigation Improvements — Sophies South and Hickory Meadows - $27,000 • Hills of Bunker Lake West Parking Lot Paving — $130,000 • Annual Misc Projects - $25,000 2025 • Park at Fields at Winslow Cove - $150,000. This is a new park that is identified in the development plans. • Prairie Knoll Building — Expand/Replace $170,000 plus contribution from Andover Football. • Kelsey Round Lake Park Shelter with Bathrooms Design - $50,000 • Contribution to ACC - $159,107. Final payment for the ACC expansion contribution 0 Annual Misc. Projects - $25,000 • Pickle Ball Complex - From the 2021 Pickleball Study, staff will get updated quotes if added to the CIP. $455,000 • Sunshine Basketball Court Improvements. —Currently getting quotes. Sport Court surfacing, fencing and improved backboards. Possible lighting as well. $35,000 2026 • Annual Misc. Projects - $25,000 • Kelsey Round Lake Park Master Plan Additions. Building w/Bathrooms, Wayfinding, and Interpretive Signs— TBD $180,000 • Skate Park Expansion — $50,000 identified in the Park Dedication Study. Total TBD. Working on options, $50-$55 sq ft estimate. $100,000 • Sunshine Parking Lot Lights, West and South Lots - $30,000 • Zone B Projects TBD - $100,000 2027 2028 Zone A Projects TBD - $150,000 Annual Misc. Projects - $25,000 Pine Hills North Master Plan Additions — TBD $100,000 Annual Misc. Projects - $25,000 Pleasant Oaks Sidewalk —ADA Access trail from the street to the playground. $4,000 Zone D - $100,000 BUDGET IMPACT Depending on what the Commission recommendations for projects, the Finance Department has indicated to staff that the ending fund balance for each of the 5 years should have a minimum positive balance of $50,000.00 or more. ACTION REQUIRED The Park and Recreation Commission is requested to begin discussions on the 2025-2029 Parks Capital Improvement Plan. Respectfully submitted, Jason Baumunk Attachments: 2024-2028 Park Improvement Fund Projected Fund Balance Sheet, Future Facilities Chart By Zone from the 2021 Park Dedication Study 1_1� CITY OF ANDOVER Park Improvement Fund Projected Fund Balance Estimate 2024 2025 2026 2027 2028 2029 TOTALS Projected Sources of Revenue Park Dedication Fee - Residential Units 25 25 25 25 25 Park Dedication Fee - Residential ($5,079/unit) $ 253,950 $ 126,975 $ 126.975 $ 126,975 $ 126,975 $ 126,975 $ 888,825 less: Contribution to Comm Ctr Expan (150,000) (159,107) - - - - (309,107) Donation / Contribution 25,000 - - - - - 25,000 Capital Projects Levy - Park Improvements 15,000 15,000 15,000 15,000 15,000 15,000 90,000 Total Revenues Available 143,950 (17,132) 141,975 141,975 141,975 141,975 694,718 Projected Commitments Pine Hills North - Multipurpose Building 425,000 Sophies South & Hickory Meadows - Irrigation Improvem 27,000 Hills of Bunker Lake West - Pave Parking Lot 130,000 Prairie Knoll - Warming House Expansion/Replacement 220,000 Park at Fields of Winslow Cove 150,000 Sunshine - Basketball Court Improvements 35,000 Zone B Projects - TBD 100,000 Kelsey Round Lake - Design Shelter w/ Bathrooms 230,000 Skate Park Expansion 100,000 Sunshine - Parking Lot Lights 30,000 Pickleball Complex 300,000 Zone A Projects - TBD 150,000 Pine Hills North - Master Plan Additions 100,000 Zone D Projects - TBD 100,000 Pleasant Oaks - Sidewalk/ADA Access Trail 4,000 Annual Miscellaneous Projects 25,000 25,000 25,000 25,000 25,000 25,000 Total Commitments 607,000 430,000 785,000 275,000 129,000 25,000 Revenues Over (Under) Expenditures (463,050) (447,132) (643,025) (133,025) 12,975 116,975 Fund Balance as of December 31, 2023 2,121,666 Fund Balance Brought Forward 1,658,616 1,211,484 568,459 435,434 448,409 Ending Fund Balance" $ 1,658,616 $ 1,211,484 $ 568,459 $ 435,434 $ 448,409 $ 565,384 "'Target - $50,000 to create a contingency for any project overages. Dedicated Funds Available for: Rose Park - tower rental fee $ 27,285 Community Center Contribution $1 m 425,000 27,000 130,000 220,000 150,000 35,000 100,000 230,000 100,000 30,000 300,000 150,000 100,000 100,000 4,000 150,000 2,251,000 $ 175,146 2020 202,604 2021 163,143 2022 150,000 2023 $ 690,893 Future Facilities Chart. Taken from 2021 Park Dedication Study Zone A FUTURE FACILITIES Sustainable Landscaping & Trees FUTURE EQUIPMENT TOTAL Landscaping Security Light FUTURE EQUIPMENT TOTAL Warming House/Restrooms & Storage/Mtg Room Additional Irrigation System Improvements Security Light (2)"" Septic System Pave Parking Lot w/ C & G (60-90 Stalls) Landscaping - Trees Bleachers w/ Pads (1 Soccer fields) Land Purchase - (House and Land-7.16 Acres) 4 Picnic Tables New Field Grading and seeding (After Land Purchase) Field Lighting FUTURE EQUIPMENT TOTAL Landscaping around Park Sign Medium Shelter w/Concrete Pad ($30,000) 2 Concrete Picnic Tables FUTURE EQUIPMENT TOTAL TOTAL PRICE $1,000.00 Cedar Crest $1,000.00 Cedar Crest Fox Meadows $2,500.00 $7,500.00 Fox Meadows $10,000.00 Fox Meadows $250,000.00 Hawkridge $5,000.00 Hawkridge $15,000.00 Hawkridge $20,000.00 Hawkridge $135,000.00 Hawkridge $1,000.00 Hawkridge $7,500.00 Hawkridge $190,000.00 Hawkridge $25,000.00 $1 Hawkridge $3,600.00 Hawkridge $250,000.00 Hawkridge $250,000.00 Hawkridge $1,162,100.00 Hawkridge $1,000.00 Langseth $15,000.00 Langseth $1,800.00 Langseth $17,800.00 Langseth Landscaping $2,500.00 Lund's North Security Light $7,500.00 Lund's North Playground Equipment (2-12 yr. old) Basic ($50,000) $20,000.00 Lund's North Future Facilities Chart. Taken from 2021 Park Dedication Study Medium Shelter w/Concrete Pad (Small Shelter) ($30,000) $20,000.00 Lund's North FUTURE EQUIPMENT TOTAL $50,000.00 Lund's North Landscaping $1,000.00 Timber River Curb around Parking Lot (400' x $15.00 p/I/f) $6,000.00 Timber River FUTURE EQUIPMENT TOTAL $7,000.00 Timber River Landscaping - Trees $1,000.00 Timber Trails Security Light $7,500.00 Timber Trails Pave Parking Lot - 46 Stalls $69,000.00 Timber Trails Medium Shelter w/Concrete Pad Timber Trails $30,000.00 FUTURE EQUIPMENT TOTAL Timber Trails $107,500.00 Mobilization $62,000.00 Pine Hills North Removals/clearing & grubbing $ ] 0,000.00 Pine Hills North Grading/earthwork & erosion control Pine Hills North $50,000.00 Stormwater management improvements Pine Hills North $32,500.00 Add secondary entrance/exit from Tulip St (gravel) $8,250.00 Pine Hills North Paved trails 10' wide $323,000.00 Pine Hills North Wooden boardwalk 6' wide $143,750.00 Pine Hills North Pedestrian bridges $60,000.00 Pine Hills North Large community play area $100,000.00 Pine Hills North Gazebo with concrete slab & 4 picnic tables Pine Hills North $85,000.00 Misc. Site Amenities $32,000.00 Pine Hills North Potable well $10,000.00 Pine Hills North Septic & vault $105,000.00 Pine Hills North Multi -purpose building $450,000.00 Pine Hills North Storage shed $95,000.00 Pine Hills North Overlook @ pond/wetland demonstration area $25,000.00 Pine Hills North Prairie grass demonstration area $16,250.00 Pine Hills North Expanded irrigation of common spaces Pine Hills North $50,000.00 Future Facilities Chart. Taken from 2021 Park Dedication Study Games court Sand volleyball court Disc Golf Landscape improvements Turf Seed Fiber Blanket Electrical expansion & trail lighting FUTURE EQUIPMENT TOTAL Park ID Signs (2) FUTURE EQUIPMENT TOTAL Park ID Signs (2) FUTURE EQUIPMENT TOTAL Zone B Park Sign & Landscaping FUTURE EQUIPMENT TOTAL Security Light Picnic Table Irrigation ($10,000) Sandbox and Digger FUTURE EQUIPMENT TOTAL Irrigation ($40,000) FUTURE EQUIPMENT TOTAL $14,500.00 Pine Hills North $5,500.00 Pine Hills North $5,000.00 Pine Hills North $35,000.00 Pine Hills North $33,250.00 Pine Hills North $135,000.00 Pine Hills North $160,000.00 Pine Hills North $120,000.00 Pine Hills North $2,166,000.00 Pine Hills North $1,000.00 Valleyview $1,000.00 Valleyview $1,000.00 White Oaks $1,000.00 White Oaks $1,000.00 Oak Hollow $1,000.00 Oak Hollow $7,500.00 Oakview $500.00 Oakview $15,000.00 Oakview $5,000.00 Oakview $28,000.00 Oakview $20,000.00 Woodland Crossings $20,000.00 Woodland Crossings Future Facilities Chart. Taken from 2021 Park Dedication Study Zone C Park Sign & Landscaping $1,000.00 Creekridge FUTURE EQUIPMENT TOTAL $1,000.00 Creekridge Landscaping $1,000.00 CL Boat Landing Security Light $7,500.00 CL Boat Landing FUTURE EQUIPMENT TOTAL $8,500.00 CL Boat Landing Sustainable Landscaping & Trees Dehn's $1,000.00 FUTURE EQUIPMENT TOTAL Dehn's $1,000.00 Security Light $7,500.00 Green Acres FUTURE EQUIPMENT TOTAL $7,500.00 Green Acres Landscaping $1,000.00 Hidden Creek North Dugouts $10,000-00 Hidden Creek North Hidden Creek North Irrigation Upgrades $10,000.00 Hidden Creek North Raise Ballfield Fencing Height to 8' $15,000.00 Hidden Creek North Park Lighting (Parking Lot, Trails, etc.) [$40,000] Hidden Creek North $15,000.00 FUTURE EQUIPMENT TOTAL $91,000.00 Hidden Creek North Landscaping $1,000.00 Hidden Creek South FUTURE EQUIPMENT TOTAL $1,000.00 Hidden Creek South Additional New Trails (possible Grant funds) $226,000.00 Kelsey Round Lake Park Sign & Landscaping (2 locations) $2,000.00 Kelsey Round Lake Security Light (2) $15,000.00 Kelsey Round Lake Nature Play Area (5 Total) $60,000.00 Kelsey Round Lake Picnic Shelter with Vault Restroom and Tables $150,000.00 Kelsey Round Lake Dock $22,500.00 Kelsey Round Lake Concrete Flatwork near Parking Area $20,000.00 Kelsey Round Lake Future Facilities Chart. Taken from 2021 Park Dedication Study Boardwalk (2,000 LF) (Other Funding) $1,045,000.00 Kelsey Round Lake Benches on Concrete Pad (8 Total) $20,000.00 Kelsey Round Lake Picnic Tables on Concrete Pad (6 total) $20,000.00 Kelsey Round Lake Artistic/Interpretive Nature Nodes (10 Total) $20,000.00 Kelsey Round Lake Wayfinding Signage/Trail Ident. /Distance Markers ($26000) $10,000.00 Kelsey Round Lake Restoration/Landscaping ($50,000) $25,000.00 Kelsey Round Lake FUTURE EQUIPMENT TOTAL $1,635,500.00 Kelsey Round Lake Security Light $7,500.00 Meadowood North Landscaping $1,000.00 Meadowood North 1/2 Basketball Court $15,000.00 Meadowood North FUTURE EQUIPMENT TOTAL $23,500.00 Meadowood North Sustainable Landscaping & Trees $1,000.00 Meadowood South FUTURE EQUIPMENT TOTAL $1,000.00 Meadowood South Landscaping $1,000.00 Meadows of RL FUTURE EQUIPMENT TOTAL $1,000.00 Meadows of RL Landscaping $1,000.00 Northwoods East Medium Shelter w/ Picnic Tables (Small Shelter- $40,000) $20,000.00 Northwoods East FUTURE EQUIPMENT TOTAL $21,000.00 Northwoods East Landscaping $1,000.00 Northwoods West Security Light $7,500.00 Northwoods West Pave Parking Lot (10 Stall) $22,500.00 Northwoods West FUTURE EQUIPMENT TOTAL $31,000.00 Northwoods West Landscaping $1,000.00 Pleasant Oaks ADA Access Trail to play area (75' x $50.00 plf) $3,750.00 Pleasant Oaks FUTURE EQUIPMENT TOTAL $4,750.00 Pleasant Oaks Future Facilities Chart. Taken from 2021 Park Dedication Study Security Light Park Sign & Landscaping Construct Boat Landing & Pave from road to water ($50,000) FUTURE EQUIPMENT TOTAL Park Sign & Landscaping Pave Ballfield Parking Lot (30 stalls) FUTURE EQUIPMENT TOTAL Pave Parking Lot (Canoe Area - 10 stalls) ADA Access Trail to River (150' x $50.00 plf) FUTURE EQUIPMENT TOTAL Landscaping Security Light FUTURE EQUIPMENT TOTAL Zone D Small Shelter w/ Picnic Tables FUTURE EQUIPMENT TOTAL Landscaping ($5,000) Small Picnic Shelter w/ Picnic Table Netting - Around Concession Area Park Benches (5) FUTURE EQUIPMENT TOTAL Netting - Around Concessions Area — Donation? Irrigation System and new water service FUTURE EQUIPMENT TOTAL Playground Upgrade (Signature Park) & Pickleball (4) $7,500.00 Round Lake B.L $1,000.00 Round Lake B.L $25,000.00 Round Lake B.L. $33,500.00 Round Lake B.L. $1,000.00 Strootman $60,000.00 Strootman $61,000.00 Strootman $25,000.00 Strootman Canoe Landing $7,500.00 Strootman Canoe Landing $32 500.00 Strootman Canoe Landing $1,000.00 Terrace $7,500.00 Terrace $8,500.00 Terrace $20,000.00 Andover Lions $20,000.00 Andover Lions $1,000.00 ASN $20,000.00 ASN $10,000 ASN $1,000.00 ASN $32,000.00 ASN $10,000 ASN $40,000.00 Chesterton Commons $40,000.00 Chesterton Commons $1,000,000.00 City Campus # 1 /Purple Future Facilities Chart. Taken from 2021 Park Dedication Study Community Center Project t Balance (Through 12/31 /20 ) FUTURE EQUIPMENT TOTAL Landscaping and Benches FUTURE EQUIPMENT TOTAL Landscaping FUTURE EQUIPMENT TOTAL Small Picnic Shelter w/ Picnic Table ($10,000) FUTURE EQUIPMENT TOTAL Landscaping FUTURE EQUIPMENT TOTAL Landscaping Pave Existing Parking Lot w/ concrete C & G FUTURE EQUIPMENT TOTAL Park Sign & Landscaping Security Light Playground Equipment ( 2-5 & 5-12 yr. old) Irrigation System Trails for ADA access (250' x $50.00 plf) FUTURE EQUIPMENT TOTAL Landscaping FUTURE EQUIPMENT TOTAL Landscaping Trail from North & East lots to East field (700' x 50 plf) $20k) FUTURE EQUIPMENT TOTAL $824,854.00 City Campus #1/Purple $1,824,854.00 City Campus #1/Purple $2,500.00 Coon Creek Park / Tom Anderson 2,500.00 Coon Creek Park / Tom Anderson $1,000.00 $1,000.00 $20,000.00 $20,000.00 $1,000.00 $1,000.00 $1,000.00 $45,000.00 $46,000.00 $1,000.00 $7,500.00 $60,000.00 $50,000.00 $12,500.00 $131,000.00 $1,000.00 $2,000.00 $1,000.00 $20,000.00 $201,000.00 Creekview Crossing Creekview Crossing Hickory Meadows Hickory Meadows Hidden Creek East Hidden Creek East Hills of Bunker West Hills of Bunker West Hills of Bunker West Moores Estates Moores Estates Moores Estates Moores Estates Moores Estates Moores Estates Oak Bluff Oak Bluff Prairie Knoll Prairie Knoll Prairie Knoll Prairie Knoll Future Facilities Chart. Taken from 2021 Park Dedication Study Small Shelter w/ Picnic table (ball field area) $20,000.00 Shadowbrook East Raise Ballfield Fencing Height to 8' (2 Fields) $30,000.00 Shadowbrook East FUTURE EQUIPMENT TOTAL $50,000.00 Shadowbrook East Landscaping $1,000.00 Shady Knoll FUTURE EQUIPMENT TOTAL $1,000.00 Shady Knoll Irrigation System ($40,000) Sophie's $30,000.00 FUTURE EQUIPMENT TOTAL Sophie's $30,000.00 Landscaping Sunshine $1,000.00 Lighting of Parking lots (west and south) Sunshine $30,000.00 Skateboard Park Expansion Sunshine $50,000.00 FUTURE EQUIPMENT TOTAL Sunshine $81,000.00