HomeMy WebLinkAboutCC November 19, 1996
CITY of ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (612) 755-5100
Regular City Council Meeting - November 19, 1996
6:00 - Meeting with County Commissioners
Call to Order - 7:00 PM
Resident Forum
Agenda Approval
Consent Agenda
Approval of Minutes
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Discussion Items
I, Review & Approve Fixed Assets & Policy & Procedures Manual
2. Approve Request/Kottkes' Bus Service/Utilize Ponding
Area for Snow Storage, Cont.
3. Finalize 1997 Staffing Levels
4. Approve 1996 Budget Revisions
5. Sno\\1l1obile Task Force Update
6. Assessment Policy Guidelines/Agricultural Properties, Cont.
7. Tree Preservation Policy, Cont.
8. Timber Oaks Estates/Sidewalk Clarification
Non-Discussion/Consent Items
9. Transfer of Licensee/JJ Liquor
10. 1997 License Renewals
II. Set Assessment Hearing/Delinquent Mowing Charges
12. Approve Revised No Parking Resolution #1 45-95/Tower Drive
13. Reduce Letter of Credit/SuperAmericalI3727 Hanson Boulevard
14. Approve Street Light/7th Avenue & I 47th Avenue NW
IS. Accept Petition/96-29/3448 - 142nd Avenue NW/WM
16. Accept Feasibility Report/96-29/3448 - 142nd Avenue NW/WM
17. Accept Petitionl96-30rrimber Oaks Estates
18. Approve Final Payment/Cracksealing/Project 96-3
19. Special Use PermitlReal Estate SignlMeadowlark Heights, Cont.
20. Amend Ord. #108/Shoreland Ordinance, Cont.
Mayor-Council Input
Payment of Claims
Adjournment
agenda
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE: November 19. 1996
AGENDA SECTION
ORIGINATING DEPARTMENT
ITEM NO.
Approval of Minutes
City Clerk
6.D));
Approval of Minutes
The City Council is requested to approve the following minutes:
November 6, 1996
Regular Meeting
November 6, 1996
EDA Meeting
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
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DATE November19.1996
AGENDA SECTION
Discussion
FINANCE DEPARTMENT
Jean McGann
ITEM NO.
I.
Review & Approve
Fixed Assets Policy & Procedures Manual
REQUEST
/ The Andover City Council is requested to review and approve implementation of the
attached fixed asset policies and procedures manual.
BACKGROUND:
During the preparation of the 1996 Budget, the finance department indicated a goal of
June 1997 for establishing a fixed asset policy and procedures manual as well as taking
an inventory of the Cities' assets.
This policy and procedures manual sets parameters for recording fixed assets as well as
defines what a fixed asset is. It is essential to put this manual into practice prior to doing
inventory of the Cities' assets. By implementing this guideline now, many future
misunderstandings and problems will be avoided.
The finance department would like to start the inventory process, with the cooperation of
all departments, the first part of December. In addition to the benefits of internally
monitoring fixed assets for future replacement, insurability and valuation, the City will be
able to eliminate the "except for" opinion on the annual audited financial statements by
having fixed assets that are able to be audited.
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
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DATE November 19.1996
AGENDA SECTION
Discussion
FINANCE DEPARTMENT
Jean McGann
ITEM NO.
Review & Approve
Fixed Assets Policy & Procedures Manual
REQUEST
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)
The Andover City Council is requested to review and approve implementation of the
attached fixed asset policies and procedures manual.
BACKGROUND:
During the preparation of the 1996 Budget, the finance department indicated a goal of
June 1997 for establishing a fixed asset policy and procedures manual as well as taking
an inventory of the Cities' assets.
This policy and procedures manual sets parameters for recording fixed assets as well as
defines what a fixed asset is. It is essential to put this manual into practice prior to doing
inventory of the Cities' assets. By implementing this guideline now, many future
misunderstandings and problems will be avoided.
The finance department would like to start the inventory process, with the cooperation of
all departments, the first part of December. In addition to the benefits of internally
monitoring fixed assets for future replacement, insurability and valuation, the City will be
able to eliminate the "except for" opinion on the annual audited financial statements by
having fixed assets that are able to be audited.
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CITY OF ANDOVER
FIXED ASSET SYSTEM
POLICY & PROCEDURES
MANUAL
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Adopted
TABLE OF CONTENTS
\ I. INTRODUCTION
, Goal
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Management Objectives
II. GENERAL SYSTEM DESCRIPTIONS
Capital Asset Definition
Valuation of Capital Assets
Acquisition of Capital Assets
Treatment of Subsequent Costs
Retirement
Changes
Inventory Check
Major Function & Benefits
III. POLICIES & PROCEDURES
General
User Department Responsibility
New Acquisitions
Finance Department Responsibility
Capital Asset System Maintenance
Periodic Review ofInventory
" IV. ASSET DESCRIPTIONS
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V. SOURCE OF FUND DEFINITIONS
VI. LOCATION CODES
VII. ASSET IDENTIFICATION CODES
VIII. ASSET ACQUISITION CODES
IX. ASSET DISPOSAL CODES
X. ESTIMATED USEFUL LIFE
XI. STANDARD TAGGING LOCATIONS
XII. FORMS AVAILABLE
XIII. REPORTS AVAILABLE
XIV. SAMPLE FORMS
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CAPITAL ASSET SYSTEM
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I. INTRODUCTION
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Andover City officials have a stewardship responsibility for the City's resources in
provision of Government stewardship. It is essential that the City establish and maintain a
capital asset system which incorporates adequate accounting procedures and records,
permits the fixation of responsibility for custody and proper use of specific capital assets to
individual public officials, and serve as a prerequisite to the preparation of satisfactory and
complete financial reports.
A. Goal
The establishment and maintenance of a capital asset system is essential to provide
management with data for the physical and dollar value control of assets.
B. Management Objectives
The management objectives of the capital asset system are:
I. To assign responsibility for the custody and proper use of specific assets to individual
officials or department heads.
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2. To substantiate valuations of capital assets in accordance with Generally
Accepted Accounting Principles (GAAP) for fiscal reporting.
3. To control retirements of capital assets by type of retirement, i.e. sales, trade-ins, thefts,
and items scrapped.
4. To assist in providing depreciation computations for Federal and State Government and
internal reporting purposes.
5. To serve as a basis for valuation for insurance purposes and to provide a record of
assets insured.
6. To encourage transfer of surplus equipment to area of need.
7. To aid in budget preparation, analysis, and approval.
8. To provide safeguarding of assets and other internal accounting controls.
9. To assist in establishing utility rates.
10. To comply with grant regulations (Circular A and Single Audit Act.)
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11. To assist in financial reporting.
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CAP IT AL ASSET SYSTEM
II. GENERAL SYSTEM DESCRIPTION
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A. Capital Asset Definition
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According to Governmental Accounting, Auditing and Financial Reporting (GAAFR) a
capital asset is defined as a specific piece of property which meets the following attributes:
1. It is tangible in nature in that the physical substance does not materially
change its form through use.
2. Its expected useful life is greater than one year.
3. It has significant value. In Andover's financial system, significant value
means that it has a cost of more than $600.00.
4. It is an item which could easily be converted to personal use. These items
are to be recorded in the Capital Asset System as "sensitive" items and will
be an exception to the $600.00 limitation. In Andover's financial system,
sensitive items are: computer equipment with a value of$lOO.OO or more,
video cameras, video recorders, video monitors, and all computer monitors,
dictaphones and recorders, handheld radios, cellular phones,.
5.
All other capital equipment purchases (non-computer/video) from $400.00 to
$599.99 will be recorded as "insurable" and maintained for insurance
purposes only. The benefits of tracking items such as desks and large tables
does not equal or exceed the cost and therefore will not be capitalized nor
audited for financial reporting purposes.
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B. Valuation of Capital Assets
Capital assets should be accounted for at cost. If cost is not practicable determinate then
estimated cost will be used.
1. ~ Capital assets should be recorded at cost or consideration received,
whichever is more objectively determinable. The cost of a capital asset
includes not only its purchase price or construction cost, but also ancillary
charges necessary to place the asset in its intended location and condition for
use. Ancillary charges include costs such as freight and transportation
charges, site preparation expenditures, professional fees, legal claims, and
legal claims directly attributable to asset acquisition.
2.
Estimated Cost Initial costs of capital assets usually are readily
ascertainable from contracts, purchase orders, and other transaction
documents at the time of acquisition or construction. Andover is faced with
the task of establishing appropriate capital asset accounting records and
valuation after many years of operation without such records. Therefore, the
original purchase documents may not be available, or an inordinate
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expenditure of resources will be required to estimate the original cost of such
assets. This practice introduces some margin of error into the Capital Asset
Accounts as compared with proper recording at the time of acquisition.
However, such errors will have only shortrun significance because as older
assets are retired and replaced, estimated costs are replaced by properly
recorded actual cost amounts. The extent to which capital asset costs have
been estimated and the methods of estimation will be disclosed in the notes
to the financial statements.
c.
Acquisition of Capital Assets
1. Purchase A purchase is an acquisition through direct outlay of cash or
other consideration for the capital asset. The book value of an older capital
asset traded in for a new one does not affect the basis of the new asset.
2. Construction Construction includes buildings actually constructed by the
City. The labor, materials, equipment and overhead costs are all part of the
construction cost.
3. Leases-Purchase and Installment Purchase Lease-purchase agreements
are contractual agreements which in substance, amount to purchase contracts.
General capital assets acquired via lease-purchase agreement are capitalized
in the Capital Asset System at the inception of the agreement in the account
of the item as ifit had been purchased outright. Multiple-year installment
contracts are accounted for in the same manner as lease-purchase agreements.
4.
Eminent Domain This is the power of a Government to acquire private
property for public purpose, and it is frequently used to obtain real property
which cannot be purchased from owners in a voluntary transaction. Where
the power of eminent domain is exercised, owners are compensated by the
Government in an amount determined by the courts. General capital assets
acquired by eminent domain should be capitalized in the Capital Asset
System in that amount.
5. Foreclosure Closely related to eminent domain as an involuntary judicial
procedure used less frequently as a means of acquiring capital assets for
Government retention and use, is the foreclosure of tax or special assessment
liens. Ordinarily, property foreclosed is resold to liquidate delinquent tax or
special assessment obligations, but on occasion the City retains possession
for their own needs. General capital assets acquired by tax or special
assessment foreclosure which are to be resold in the near future are generally
accounted for by the Government to which the taxes or assessments are owed
and offset there with a fund balance reserve account. Assets which are not
sold are capitalized in the Capital Asset System at face value on the date of
foreclosure.
6.
Gift Governments may acquire properties by gift. Donated capital assets
should be recorded to the fund to which they relate or in the Capital Asset
System, as appropriate, at their estimated fair value at time of acquisition.
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D. Treatment of Costs Subsequent to Acquisition
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Expenditures on capital assets which are incurred after their original acquisition are defined
and recorded as follows:
1. Maintenance Maintenance costs are those costs which neither materially
add to the value of the property nor substantially prolong its life, but merely
keep it in ordinary efficient operating condition. Maintenance costs are not
charged to capital asset capital accounts, but to maintenance and repair
expenditure accounts.
Value Added Value added consists of the replacement of unit, usually
resulting in a more productive, efficient or longer lived asset. Significant
value additions are considered to be capital asset additions and are
added to the value of the property. (i.e.; printer added to a personal
computer.)
The decision as to whether a value addition has been effected is made by an
evaluation of engineering, physical, or other relevant factors apart from cost.
Replacement of a part of an existing asset by another of like quality is
not a value added item, even though the useful life of the asset is
maintained or extended. These costs are charged to expenditure
accounts.
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E.
Retirement
The term retirement is used to describe the removal of a capital asset from the capital asset
system. The various types of retirement are defined below and must be reported to the
Finance Department to ensure that changes are entered in the system and that the master file
is updated.
1. Surplus Property Surplus property is used to describe a capital asset or
non-expendable supply which is operable, but no longer usable to a particular
department. If the surplus property cannot be transferred, the property will
be disposed of by the City pursuant to Minnesota State Statutes.
2. Sale of a Capital Asset Capital assets and/or non-expendable supplies,
which are to be sold, are subject to the requirements described in the
Minnesota State Statutes. Items which are sold will be retired from the
capital asset system by the Finance Department.
3. Trade-in A department head retiring a capital asset as a trade-in for a new
acquisition will inform the Finance Department of the retirement on a capital
asset input form.
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4.
Obsolescence Capital assets or non-expendable supplies that have lost their
usefulness resulting from invention, change of style, legislation or other
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causes having no physical relation to the object affected are included in this
category. The asset may still be operable, but is has lost its usefulness to a
particular department. Since the obsolete capital asset may be of use to
another department, the capital asset is first retired from a department by
transferring the capital asset to surplus property.
5.
Lost. Stolen or Damaged Beyond Repair When a capital asset or non-
expendable supply is retired from the capital asset system through one of
these unexpected methods, the incident will be reported to the appropriate
supervisor (if applicable) and to the Finance Department for risk
management purposes. The department head must also notify the
Finance Department on a capital asset input form so that changes can be
entered into the capital asset system.
F.
Changes
Other changes occurring subsequent to the acquisition of a capital asset and a non-
expendable supply, such as a value addition or a transfer, must be reported to the Finance
Department on a capital asset input form.
1. Value Added As described in Section II. D. 1., Value Additions have the
effect of extending the useful life of an existing asset and are an expenditure
other than normal maintenance and upkeep. For a value addition, the
department head must submit a complete Capital Asset Input Form to
the Finance Department.
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2.
Transfers When a capital asset and/or a non-expendable supply item is
transferred to a different department, the department head who is responsible
for the item must inform the Finance Department of the changes in
ownership and location on the Capital Asset Input Form. The Finance
Department will enter these changes into the Capital Asset System so that the
master file is updated.
G. Inventory Check
To verify that the information in the Capital Asset System is up to date, the Finance
Department will provide the department heads with biannual printouts of the assets charged
to their departments. The department heads should review their list to determine that all
capital assets are identified properly and that the proper adjustments have been made. Any
discrepancies should be reported immediately to the Finance Department.
H. Major Function and Benefits
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The major function of the system is to build, update and maintain a capital asset master file.
The major benefits of the system are that it provides all departments with a centralized and
automated system to process their capital asset activity. This provides management with the
information needed to account for the investment in capital assets and assist individual
departments in controlling the capital assets they have in their possession. The major
objectives of the system are discussed in the "Introduction Section".
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III. POLICIES AND PROCEDURES
A. General
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The capital asset system maintains a complete record of individual capital assets for all
Departments. The maintenance of capital asset records is the joint responsibility of the
department which is purchasing the item and thereby has control of the assets and is tagging
the item, and Finance, which is entering it into the capital asset system.
B. User Department Responsibility
All capital assets with a value of $600.00 or more must have a record in the Capital Asset
System. Each department head is accountable for the furnishings and equipment of the
department and is responsible for:
1. Initiation and submission of input forms to the Finance Department for
additions, retirements, transfers or other changes.
2. Insuring that the capital assets in the custody of his /her department are not
transferred from the department without following proper procedures.
C. New Acquisitions
1. The Department head who places an order for a capital asset must submit a
Capital Asset Form to the Finance Department along with a copy of the
purchase order. It should include the following information: Purchase Order
Number; Department Number; Location Number; Address (building, room,
or station number); Date Received; Ownership Code (purchase, lease, etc.);
Funding Source; Vendor Name; and Disposition Code/Date.
2. The Individual Department is responsible for the following:
a. Obtaining of an inventory number for the item and physically
tagging the item.
b. Completion of the Fixed Asset Addition form.
c. Forward Capital Asset Input Form to Finance.
3. The Finance Department is responsible for:
a. Completion of the following information upon processing the
purchase order for payment: Asset Account Number; Invoice
Number and Invoice Date; Life expectancy, Purchase Price
(including freight, preparation costs, installation, etc.) and for
checking accuracy of the information provided by the Department.
4. The Finance Department is to perform Capital Asset Maintenance.
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a. Input of information to the Capital Asset System.
b. Proofing input against edit list.
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IV. ASSET DESCRIPTIONS
The following will serve as definitions in determining what is to be capitalized as a fixed
asset. The fixed asset system is grouped into eight categories for reporting purposes. They
are as follows:
0100 LAND & IMPROVEMENTS Any parcel ofland that is city-owned whether
developed or undeveloped. This includes legal fees, appraisal and negotiation fees,
surveying fees, site preparation costs, demolition of unwanted structures and damage
payments.
0200 BUILDING & STRUCTURES Includes structures that are city-owned. Also
includes fixtures and any other necessary elements for the proper function of the
building. This includes architect fees, legal fees, appraisers, costs of fixtures,
damage claims, insurance premiums for construction, interest, and unrelated costs
during construction.
0300 FURNITURE &EQUIPMENT Assets that are designed for functional use by
people in any city facility. This category includes desks, chairs, couches, etc. It also
includes assets in the city facilities whose major function is the efficient operation of
city business. This category is limited to assets that have a material effect on the
financial statements of the city. It includes all equipment used for this purpose. All
costs include transportation charges, painting, and installation costs of additional
equipment necessary for intended use.
) 0400 COMPUTER &ELECTRONIC EOUlPMENT AU computer equipment and
attachments, video cameras, video recorders, video monitors. AU costs include
installation, set-up and transportation.
0500 Other Assets that cannot be classified in one of the other categories.
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IV. ASSET DESCRIPTIONS (continued)
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0600 MACHINERY & EQUIPMENT Includes motorized and non-motorized
equipment that has a primary function of city street, park and utility maintenance.
Also includes equipment that hauls a pay load greater than 4,000 pounds. This
includes transportation charges, painting, and installation costs of additional
equipment necessary for intended use. This category also includes any fixed asset
that is material in value, but does not fit a previous category and wiU be accounted
for under equipment. An example would include tool sets.
0700 OTHER PARK IMPROVEMENTS This category includes physical
improvement to park areas. Trails and attached improvements that do not increase
the value of land are not to be included.
0800 CONSTRUCTION WORK IN PROGRESS This account reports amounts
expended on an uncompleted building or capital construction project. When the
project is complete, the cumulative costs are transferred to another appropriate fixed
asset account.
PROPRIETARY FUND: (also includes)
)
0642
0643
0640
0641
0644
Contributed Lift stations
Contributed Vehicles & Equipment
Contributed Sewermains
Contributed Watermains
Contributed Watermains-weUs & pumps
0646 Purchased Watermains
0647 PurchasedSewermains
0648 Water Meters
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V. SOURCE OF FUNDS DEFINITIONS
The following will serve as definitions of types of actual funding sources that finance the
assets. Funding sources in the fixed asset system will be determined by the fund in which
the project is paid from i.e. (General, Special Revenue, Capital Project or Donations).
BONDS OR NOTES
Proceeds from the issuance of serial bonds, statutory
installment bonds, Certificate of indebtedness or capital
notes. This includes General Obligation Debt.
CURRENT BUDGET
Funds provided from specific, budgeted operating funds.
GIFTS & DONA nONS
Monies or property received from donors.
SPECIAL ASSESSMENT Funds provided by property owners and government in
connection with a special assessment project.
ST ATE AID GRANTS
Grants provided to the City by state government and used for
the purchase or construction of fixed assets.
FEDERAL AID GRANTS Grants provided to the City by federal government and used
for the purchase or construction of fixed assets.
OTHER
Other fixed asset financing received, which cannot be
classified in one of the previous classifications.
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VI. LOCATION CODES (GENERAL LOCATION_, SPECIFIC LOCATION--1
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GENERAL LOCATION CODES - BUILDINGS
01 CITY HALL (new addition)
02 PUBLIC WORKS
03 CITY GARAGE
04 MISe. CITY LAND
05 CITY HALL (old building)
11 FIRE STATION #1
12 FIRE STATION #2
13 FIRE STATION #3
GENERAL LOCATION CODES - PUBLIC UTILITIES 20-59
20 WATER TOWER#I-TOWERDR
21 WATER TOWER #2 - WOODLAND
22 WATER TOWER #3 - TOWER
30 WELL #1 -
31 WELL #2 -
32 WELL #3 -
33 WELL #4 -
34 WELL #5 -
35 WELL #6 -
. J 50 SEWERMAlNS
51 MISC. PUBLIC LAND
52 WATERMAlNS
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VI. LOCATION CODES 9 GENERAL LOCATION_, SPECIFIC LOCATION~ont.)
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GENERAL LOCATION CODES - PARKS & REC
65 BUNKER HILLS
70 BUNKER HILLS FIFTH
75 HIDDEN CREEK - EAST
80 HIDDEN CREEK - NORTH
85 HIDDEN CREEK - SOUTH
90 KELSEY PARK AND TRAIL
95 LANGSETH
100 LUNDS NORTH
105 MEADOWS OF ROUND LAKE
110 MEADOWOODS - NORTH
115 NORDEENS
120 NORTHWOODS - EAST
125 NORTHWOODS - WEST
130 OAK BLUFF
135 PLEASANT OAKS
140 PINE HILLS
145 PRAIRIE KNOLL
150 RED OAKS - EAST
155 RED OAKS - WEST
160 ROSE
165 ROUND LAKE BOAT LANDING
170 SHADY KNOLL
175 STAPLES CEMETERY
180 STROOTMAN
185 STROOTMAN CANOE LANDING
190 SUNSHINE PARK COMPLEX
195 TERRACE - NORTH
200 TERRACE - SOUTH
205 TIMBER TRAILS
210 TIMBER MEADOWS
215 TOT LOT
220 WILD IRIS
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VI. LOCATION CODES (GENERAL LOCATION~ SPECIFIC LOCATION_ CONT.)
SPECIFIC LOCATION
001-999 SEE ATTACHED BUILDING MAPS
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VII. ASSET IDENTIFICATION CODES (CLASS_, DESCRlPTION_,)
1 LAND
0100 LAND
2 BUILDINGS
0200 STRUCTURE (INCLUDES PERM. FIXTURES)
0201 HEA TINGNENTING/ AIR CONDITIONING
0202 (DE) HUMIDIFIERS
0203 WATER COOLERS/CONDITIONERS/CONDENSER
0204 PHONE SYSTEM
3 MOTOR VEHICLES
0303 CAR
0304 TRUCK - VAN
0305 TRUCK - FIRE
0306 TRUCK - STRAIGHT
0307 TRUCK - DUMP
0308 TRUCK - PICKUP
0310 OTHER TRUCK
4 FURNITURE & FIXTURES
0400 MISC OFFICE FURNITURE
0401 FILE CABINET
0402 CHAIR
0403 TABLE
0404 MAPIPLAN HOLDER
0405 DESK
0406 CREDENZA
0407 BOOKCASE
0408 SHELVING UNITS
0409 APPLIANCES/KITCHEN EQUIP
0410 WORKSTATIONS
5 COMPUTERS & ELECTRONIC EQUIPMENT
0500 MISC. OFFICE EQUIP
0501 TYPEWRITERSIPRINTERS/FAXlCOPIER
0502 COMPUTERS (TERMINAL, KEYBOARD, CPU)
0503 VCRlTVNIDEO EQUIP/CABLE EQUIP
0504 TELEPHONE
0506 CALCULATORS
0507 PAPER CUTTERlDESKTOP EQUIPMENT
0508 RECORDER/PLA YERS/MICROPHONE
0510 DICTATION EQUIPMENT
0511 MICROFILM EQUIPMENT
0512 CAMERAS
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0514
0515
0516
0517
SCANNERS
CELLULAR PHONES
DICTAPHONES AND RECORDERS
TDD EQUIPMENT
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VII. ASSET IDENTIFICATION CODES (CLASS_, DESCRlPTION_,cont.)
ASSET CLASS CODES & ASSET DESCRIPTION CODES
6 OTHER EQUIPMENT & MACHINERY
FIRE & RESCUE EOUIPMENT
0601 (BREATHING UNIT/MASK/TANK
0602 (CUTTERS)
0603 (SCANNERS/DETECTORS)
0604 (EXTINGUISHER)
0605 (HOSES/NOZZLES/ECT)
0606 (MISC. FIRE TRUCK EQUIP)
0607 (OTHER EQUIP-FIRE)
PARK & REC EOUlP
0650 (GAMES/PICNIC/POOL EQUIP)
0651 (PLAYFIELD/COURT/TRAIL EQUIP)
0652 (LA WNMOWERlSNOWBLOWERlGROOMING
EQUIP)
0653 (TOOLS/OTHER PARK EQUIP)
ENGINEERING EOUlP
0680 (ALL)
WATER & SEWER EOUlPMENT
0700 (TRANSMISSION & DISTRIBUTION MAINS)
0701 (HYDRANTS/ACCESSORIES)
0702 (SERVICE LINESIPUMPING EQUIP)
0703 (WATER METERS)
0704 (OTHER WATER EQUIPMENT)
CENTRAL SERVICES
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0800
0801
0802
0803
0804
0805
0806
0807
0808
0809
0810
(AIR COMPRESSOR, AIR TOOLS)
(FORKLIFT EXTENSIONIPLOW ATTACHMENTS)
(FLOOR STANDING TOOLS (DRILL PRESS)
(HANDTOOLS/TOOLBOX/BENCH)
(FRONT-END LOADER) (GRADER)
(TRACTOR/TRAILER)
(SPREADER/P A VER/ROLLER)
(WHEEL BALANCERS/ALIGNERS/TIRE EQUIP)
(BATTERY CHARGES)
(ENGINE ANAL YZERS/DISTRIBUTOR TESTERS)
(LUBE EQUIPMENT)
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0811 (BRAKE EQUIPMENT)
0812 (OTHER STREET EQUIPMENT
RECYCLING
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0900 (RECYCLING BINS)
7 CONSTRUCTION
0950 CONSTRUCTION WIP
8 IMPROVEMENTS
0975 IMPROVEMENTS
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VIII. ASSET ACQUISITION CODES (FUND SOURCE_,DEPT._,ACQU. METHOD_,)
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SOURCE OF FUND CODES
101
200
300
350
400
500
550
600
700
800
900
DEP ARTMENTS
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41110
41410
41140
41430
41431
41530
41550
41610
41540
41910
41920
41940
41950
41960
41970
41980
42000
42100
42200
42400
42500
42700
43100
43125
43160
43170
43150
46102
46103
45200
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General Fund
Special Revenue
General Obligation Debt
Special Assessment Debt
Capital Project
State Grants
Federal Grants
Revenue Debt
Enterprise Fund
Other Debt
Gifts & Donations
MAYOR & COUNCIL
ELECTIONS
NEWSLETTER
ADMINISTRATION
CITY CLERK
FINANCIAL ADMINISTRATION
ASSESSING
ATTORNEY
AUDIT
PLANNING AND ZONING
DATA PROCESSING
ADMINISTRATION BUILDING
FIRE DEPARTMENT BUILDING
PUBLIC WORKS BUILDING
SENIOR CITIZEN CENTER
STORAGE BUILDING
ENGINEERING
POLICE PROTECTION
FIRE PROTECTION
BUILDING
CIVIL DEFENSE
ANIMAL CONTROL
STREETS AND HIGHWAYS
SNOW AND ICE
STREET LIGHTING
STREET SIGNS
STORM SEWERS
TREES
WEED CONTROL
PARK AND RECREATION
18
I
J
46140
49400
49490
49430
49440
49450
49950
46500
49250
49960
)
RECYCLING
WATER SOURCE, STORAGE & TREATMENT
SEWER ADMINISTRATION
WATER DISTRIBUTION
WATER ADMINISTRATION
SEWER COLLECTION
EQUIPMENT MAINTENANCE
ECONOMIC DEVELOPMENT
IMPROVEMENT PROJECTS
SAFETY & LOSS PREVENTION
19
)
"
)
/
IX. ASSET DISPOSAL CODES (DISPOSITION METHOD_,)
DISPOSITION CODES
1 Surplus Property
2 Sale of a Capital Asset (Auction, Bid)
3 Trade-in
4 Obsolence
5 Lost Stolen or Damaged Beyond Repair
6 Destroyed
7
8
9 Transferred
o
20
X. ESTIMATE LIFE OF VARIOUS ASSETS
ITEM ESTIMATED LIFE
) BUSINESS MACHINES
Typewriters 07 YEARS
Calculators 05 YEARS
Computers, Printers 07 YEARS
Dictation Equipment 10 YEARS
ENGINEERING AND SURVEY
Tapes, Rods, Lettering 05 YEARS
Sets, & Drafting Equip. 25 YEARS
Levels, Transits, etc. 20 YEARS
Drafting Machines 10 YEARS
RADIOS AND COMMUNICATIONS
Base, Mobile, & Hand
Transmitters 05 YEARS
TOOLS
Hand, Vices, etc. 05 YEARS
Power Tools 07-10 YEARS
Automotive Service 10-15 YEARS
. J
VEHICLES
Regular Passenger Car 08 YEARS
Pickup Trucks & Vans 07-09 YEARS
Heavy Trucks & Vehicles08-1O YEARS
EQUIPMENT
Floor Machines & Vacuum 05-08 YEARS
Misc. Custodial 05 YEARS
Mowers, Edgers 04 YEARS
Ladders 10 YEARS
Playground Equipment 15-20 YEARS
Picnic Tables, Benches 05 YEARS
Furniture & Fixtures 10 YEARS
Audio Visuall 0 YEARS
KITCHEN EQUIPMENT
Commercial 1 0 YEARS
Misc. Dishes, Pans, Ect. 05 YEARS
SPECIAL POLICE AND FIRE
Security Items 05 YEARS
Safety Equipment 05 YEARS
RECREATION EQUIPMENT 05 YEARS
/
21
XI. STANDARD TAGGING LOCATIONS
\
I
,
MACHINERY
The tag should be attached in a prominent eye-level position on the front of the machine yet
where it will least likely be defaced in the normal course of operation.
DESKS. TABLES. BENCHES
The tag should be attached (when viewed from a normal use standpoint), on the inside of the
right knee well or underneath the table top Tables & benches should be tagged on the right
side underneath the primary surface or underneath the primary surface by the right front leg.
FILES. CABINETS
The tag should be attached on the front upper left hand corner so as not to interfere with
locks, nor cover the manufactures name tag.
CHAIRS
Tags should be attached either on the rear edge of the seat or the upper center of the back.
VEHICLES
Tags should be attached on the back of a rear view mirror where applicable; aU others on
the driver's side of any dashboard able to be viewed from the exterior.
APPLIANCES
Upper right corner on side.
. " DISPLAY CABINETS
Right corner of base.
CALCULATOR
On back by manufacturers's ID plate or on 2322Xbottom center.
CAMERAS
On bottom.
ALL OTHERS
By manufacturers's ID plate or on bottom center.
, j
22
XII. FORMS AVAILABLE
FORM FA-l
ADDITIONS - Capital Asset Input Form: All assets new to the city by any form
of acquisition. To submit additions to the existing property record, it is necessary to
indicate the account number, type of asset, quantity, description, original cost as
well as any associated cost and serial and/or model numbers. Brand names as
opposed to vendor names for description.
FORM F A-2
TRANSFER- Interdepartmental Transfer Form (partial/complete): Any movement
of a previously recorded asset by virtue of change in location, by either account,
department, building or room.
FORMFA-3
RETIREMENT - Disposition & Retirement Form (.partial/complet~): AU items
sold, traded-in, scrapped, abandoned or in any way removed from service during the
current fiscal reporting period.
FORMFA-4
CHANGES - Any corrections to an existing record. usually the original Recording:
Error in prior classification of asset, item disposed of and property record not
reflective, change in any field of information.
)
23
XIII. REPORTS AVAILABLE
,
"
Fixed Asset Listing
Fixed Assets By Department
Inventory Worksheet
Acquisition Journal
Acquisition Report By G/L Account #
Acquisition Report By Fund
Summarized Insurance Value By Fund
Summarized Replacement List By Fund & Year
Detailed Replacement List By Year
Disposal Journal
Disposal Report By Fund
Disposal Report By G/L Account #
Appreciation Logging List, Percentage Table, and Calculation Report
Depreciation Logging List and Calculation Report
/
"
24
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
. /
DATE: November 19.1996
AGENDA SECTION
Discussion Item
ORIGINATING DEPA~TMENT
Scott Erickson, ~~
Engineering
ITEM NO.
Approve RequesUKottkes' Bus Service/
Utilize Ponding Area for Snow Storage, Cont.
~,
The City Council has been requested by Kottkes' Bus Service, Inc. to approve the
attached agreement allowing them to utilize the City pond area, previously purchased
from Kottkes, for snow storage. The bus service has indicated that they will repair any
damages to the pond which may result from their use of it for snow storage.
/
This item was tabled at the November 6, 1996 City Council meeting. The City Council is
requested to discuss this item at this time. The City recently purchased this property
from Kottkes' Bus Service for an amount of $50,239.58. The question that has been
brought up is the City Council's direction on the utilization of public properties by private
parties. Also, if the Council does allow use of the property, should a usage fee be
established and a more formalized agreement be drafted?
J
,
/
KOTTKES' BUS SERVICE, INC.
13625 Jay Street Northwest
Andover, Minnesota 55304
October 24 1996
(
Andover City Hall
City Council
1685 Crosstown Blvd
Andover, Minnesota 55304
Dear Council members:
The pond/watershed property recently acquired by the
city and previously owned by Kottkes Bus Service, Inc. has
been the subject of a verbal agreement between the City of
Andover and Jeffrey L. Hanson/Kottkes' Bus Service, Inc.
To reiterate, Jeffrey L. Hanson/Kottkes' Bus Service,
Inc. will be able to continue to use the pond area for the
purpose of storing plowed snow, with the understanding that
Jeffrey L. Hanson/Kottkes' Bus Service, Inc. will be
responsible for repair of damages incurred from such
equipment to the pond embankment.
)
Sincerely,
(
Jeffrey L. Hanson
Vice President
JLH:sln
"
\
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
/
DATE: November t 9. t 996
AGENDA SECTION
ORIGINATING DEPARTMENT
Discussion
ITEM NO.
Finalize 1997 Staffing Levels
~.
Request
The Council is requested to make decisions on staffing levels for 1997 so final budget figures can be established.
Attached for your review is a flow chart illustrating current and proposed positions. Following the flow chart is a
brief job description and salary schedule for the proposed staff.
The position of Planner I is not listed as new because it is an active position. Final approval was to be given
provided the budget would accommodate the position. Without the position, the City will need to contract out
work indefinitely, including work to be done on the new comprehensive plan.
Q: Does the 1997 budget account for the additional staff?
/ A: Yes. Most of the staff increases are paid for with newly generated fees.
Q: Are there any staff recommendations as to priority?
A: Staff is investigating the possibility of contracting for Management Information Services (MIS). I think this
position could be handled less with a year to year contract, and possibly with a contract with another city or two.
Please call with additional questions so staff has time to investigate and share the
questions with the other council members. Thank you!
"
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
/
DATE November 19. 1996
AGENDA SECTION
Discussion
ORIGINATING DEPARTMENT
Finance ~---::>0'
Jean D. McGann
!ITEMNO. 4.
1996 BUDGET REVISIONS
The Andover City Council is requested to review and approve the attached 1996 Budget revisions. The most
significant revision is the purchase of a Sidewalk plow/Mower for the Street/Highways and Parks departments.
The purchase of this piece of machinery is financed by revenue generated in excess of what was originally
anticipated.'
AU other revisions are primarily reclassifications from one department to another. These revisions are
reflective of the General Fund.
"
.'
/
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. R- 96
A RESOLUTION REVISING THE 1996 GENERAL FUND BUDGET:
WHEREAS, the preparation and adoption of operating budgets is recognized as sound financial
practice; and
WHEREAS, the City of Andover receives significant financial support from its residents through the
payment of property taxes; and
WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the
public's funds; and
WHEREAS, the City of Andover complied with the State of Minnesota truth in taxation requirements
including soliciting public input through a public hearing; and
WHEREAS, the City Council of the City of Andover passed Resolution Number R-262 establishing the
1996 Levy;
/
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby revises
the 1996 General Fund Budget as submitted, with revisions of revenues and expenditures each totaling
$116,000.
Adopted by the City Council of the City of Andover on this 19th day of November, 1996.
CITY OF ANDOVER
ATTEST:
1. E. McKelvey, Mayor
Victoria V olk, City Clerk
CITY OF ANDOVER 11/15/969:30AMREVISION.XLS
PROPOSED BUDGET REVISIONS
FOR BUDGET YEAR 1996
\ DESCRIPTION ACCOUNT CODE INCREASE DECREASE EXPLANATION
REVENUES:
Forfeited Tax Sales 101.31920 $ 3,000.00 Higher revenue than anticipated
Plumbing permits 101.32212 5,000.00 Higher revenue than anticipated
Building permits 101.32210 20,000.00 Higher revenue than anticipated
Heating permits 101.32211 5,000.00 Higher revenue than anticipated
Plan check fees 101.34104 20,000.00 Higher revenue than anticipated
Plat fees 101.34103 7,000.00 Higher revenue than anticipated
Sale of street signs 101.34123 11,000.00 Additional sales
City Engineer fees 101.34125 17,000.00 Charge backs
Assitant Engineer fees 101.34127 8,000.00 Charge backs
Engineering Sec. fees 101.34128 11,000.00 Charge backs
Court fines 101.35101 9,000.00 Higher fines ,
I
!
TOTAL REVENUE $ 116,000.00
I
,
,
EXPENDITURES
Mayor and Council I
- Professional Services 101.41110.301 5,800.00 Taking of minutes i
Newsletter I
/- Printing 101.41140.352 1,700.00 Lower costs for newsletter printing I
Administration ,
!
- Operating Supplies 101.41430.210 250.00 Additional supplies I
- Repair/Maint Supplies 101.41430.220 500.00 Lower repairs
- Telephone 101.41430.321 450.00 Not projected in original budget I
Financial Admin. I
- Professional Services 101.41530.301 1,500.00 Additional work performed in house ,
- Office Equipment 101.41530.570 3,500.00 Office furniture I
Auditing 101.41540.301 2,000.00 Additional work performed in house
Attorney 101.41614.304 6,000.00 More legal fees than anticipated I
I
Planning and Zoning .
- Commision Wages 101.41910.103 2,300.00 Not projected in original budget .
- Publishing 101.41910.351 600.00 More public hearings
City Hall Building
- Repair/Maint. Bldg 101.41940.402 900.00 Additional repairs to City Hall
Fire Station Building
- Repair/Maint Bldg 101.41950.402 3,500.00 Repair to garage door
Public Works Building
- Water/Sewer Service 101.41960.382 800.00 Connected in 1996
- Refuse Collection 101.41960.384 900.00 Higher due to Sunshine Park
Engineering
.:. General Office Supplies 101.42000.201 2,200.00 Additional supplies needed
- Operating Supplies 101.42000.210 1,000.00 Additional supplies needed
- Dues/Registrations 101.42000.433 600.00 Additional supplies needed
Page 1 of 2
CITY OF ANDOVER 11/15/969:30AMREVISION.XLS
PROPOSED BUDGET REVISIONS
FOR BUDGET YEAR 1996
, DESCRIPTION ACCOUNT CODE INCREASE DECREASE EXPLANATION t
EXPENDITURES (cont'd} I
Fire I
I
- PERA Contributions 101.42200.121 2,700.00 Not projected in original budget !
- Health Insurance 101.42200.131 2,250.00 Insurance costs higher than estimate.
- Operating Supplies 101.42200.210 6,000.00 Additional supplies needed I
- Subscriptions 101.42200.435 700.00 Additional supplies needed
Streets and Highways I
- Insurance 101.43100.360 1,600.00 Insurance costs higher than estimate l
- Equipment 101.43100.580 47,750.00 Sidewalk plow/Grass cutter I
Parks
- Commission wages 101.45200.106 2,250.00 Not projected in original budget
- Assessment principal 101.45200.603 11,000.00 Assessment cost lower than estimate
- Assessment interest 101.45200.613 6,000.00 Assessment cost lower than estimate
- Equipment 101.45200.580 47,750.00 Sidewalk plow/Grass cutter
Contingency 101.49200.499 1,100.00 Utilization of contingency
,
TOTAL EXPENDITURES $ 139,800.00 $ 23,800.00
J
Summary of Revisions
- Net Revenue Increases $ 116,000.00
- Net Expenditure Increases 116,000.00
Net effect of revisions $ -
.'
"
Page 2 of 2
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
,
)
DATE: November 19 1996
ITEM NO.
Snowmobile Task Force Update
5.
ORIGINATING DEPARTMENT
Todd Haas,
Engineerin~
AGENDA SECTION
Discussion Item
The City Council is requested to review the proposed courtesy warning that will be used as a
tool to control violators that snowmobile in the City of Andover.
The Andover Sno-Dragons Snowmobile Club has worked very hard during the 1995-1996
season to get the word out about the rules and regulations to the snowmobilers. So now that
snowmobilers have had 1 year to understand the rules and regulations, it is time to begin
enforcement.
This courtesy warning is recommended by the task force. The Anoka County Sheriff has
indicated that they would like to try this to see if this will be an effective tool.
J
II
NOV 15 '96 10:03AM MCGLYNN BAKERIES INC
I
P.2/3
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"
NOV 15 '%
10:04AM MCGLYNN BAKERIES INC
P.3/3
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...-u--------..-...1-9---uCl:r.t..-.~.-~~~~I~-~~---.--
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
. J
DATE:
November 19. 1996
AGENDA SECTION
Discussion Item
ORIGINATING DEPARTMENT
Scott Erickson..vt
Engineering \1
ITEM NO.
Assessment Policy Guidelines!
to. Agricultural Properties, Cont.
At the November 6, 1996 City Council meeting, the City Council directed staff to incorporate
Option 2 of the options presented into the assessment policy guidelines with the modifications
requested. If the policy as written is acceptable to the City Council, approval of the attached
resolution is necessary.
* 2. Modify the policy with a sunset date for the deferred assessment.
Assessments to active agricultural properties (properties which meet the requirements of
"Green Acres" designation) may be deferred by the City Council until a designated future year
or until the subdivision of the property occurs or construction of improvements thereon which
" shall require street access. The deferment shall be identified on the assessment roll as being
subordinate to all present and future encumbrances or financing associated with property.
The deferment shall include assessments for streets, watermain, sanitary sewer and storm
sewer.
Construction of improvements shall be defined as activity upon the property which requires the
need for approval from the city, county, state or federal governmental agency. In the event
that such construction of improvements is only upon a portion of the property for which the
assessment is deferred, such deferral shall be terminated against that portion of the property
where the improvement is located in an area equal to the minimum lot size established for the
zoning district within which it is located. Such deferral can be on such terms and conditions
and based upon such standards and criteria as provided by Council resolution.
Such assessments can be deferred for up to 15 years without interest and if the property has
not been subdivided for improvements constructed thereon within that period of time, the
assessment shall be canceled. All active agricultural property with deferred assessments that
are subsequently subdivided or have improvements constructed thereon which have access to
the improvement shall require the payment of such assessments in five equal annual
installments with interest thereon at the maximum rate allowed by Minnesota law in effect at
that time on unpaid special assessments.
This policy modification only address agricultural property at this time. The City Council had
discussed expending this policy to include undeveloped tracts of land. If the City Council
chooses to pursue this, additional parameters will need to be discussed.
/
/
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
RESOLUTION APPROVING AMENDMENT TO THE ASSESSMENT MANUAL
POLICY AND PROCEDURE GUIDE.
WHEREAS, the City Council approved the Assessment Policy and
Procedure Guide for special assessments on March 19, 1991; and
WHEREAS, the City Council believes that deferred assessments to active
agricultural properties should be applied as identified in the modifications to the
Assessment Policy Guidelines adopted by the City Council this 19th day of
November, 19 96 .
NOW, THEREFORE BE IT RESOLVED that the Andover City Council
hereby approve the amendment to the assessment manual entitles, "Assessment
Manual Policy and Procedure Guide."
"
BE IT FURTHER RESOLVED that the amendment shall be dated with the
date of this resolution and this resolution shall be made part of the manual.
Adopted by the City Council of the City of Andover this 19th day of November,
19 96.
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
,
"
Regular Andover City Council Meeting
Minutes - November 6, 1996
Page 12
/ (Public Hearing: Delinquent Utilities, Continued)
MOTION by Dehn, Seconded by Kunza, to adopt the Resolution presented
this evening, with the updated list of 11-6-96 (See Resolution R2S9-96)
Motion carried unanimously.
MODIFY ASSESSMENT POLICY GUIDELINES/AGRICULTURAL PROPERTIES
Councilmember Knight stated a number of cities are looking at a policy
to modify assessments for active agricultural properties. He would
advocate the policy be modified with a sunset date for the deferred
assessment or a policy similar to that which was adopted by the City of
Lake Elmo. Councilmember Jacobson stated the Ham Lake policy defers the
assessments but does not forgive them. The policy for Lake Elmo results
in a higher unit cost for everybody, which makes the project
prohibi ti ve. He doesn't disagree with the philosophy of protecting
agricultural land, but the issue is who pays for that cost if the
assessment is forgiven. councilmember Dehn argued if the City wants to
preserve open spaces, it must protect the working farms.
I
Ken Orttel - recalled an active farm along Hanson Boulevard when that
road was developed. The policy at that time was to defer the assessment
on an amortized scale until it was dropped at the end of 15 years if the
property was not developed. He thought that policy still exists. The
question may be what is active agriculture. Possibly farming must be the
principal occupation to avoid deferring assessments on 10-acre hobby
farms, for instance. Several Councilmembers indicated it would be
property that would meet Green Acres requirements, though there may be
an argument for preserving the open spaces of those larger parcels that
are not being actively farmed as well. Staff stated the lS-year
defermentc's no longer in the MSA policy. Further discussion pointed out
there are n~ a couple active farms in the City that could be impacted.
-rlJ\ c-:), ~ r<> fl.-I.!
MOTION by Dehn, Seconded bY Knight, to direct Staff to incorporate the
solution No. 2 as part of the Resolution to be presented to the City
Council with the statement of 15 years without interest, subordinate to
all present and future encumbrances of financing associated with the
property. Define active farm as Green Acres or more and include some
open spaces without active farming. Also incorporate something in regard
to deferment of storm sewers for active farms. Motion carried
unanimously.
The Council recessed at this time to hold an EDA meeting, 11: 21;
reconvened at 11:50 p.m.
.'
SPECIAL USE PERMIT/REAL ESTATE SIGN/MEADOWLARK HEIGHTS/1ST NATIONAL
BANK, ST. CROIX FALLS
. / Councilmember Jacobson felt the sign was simply advertising for the
bank, as it had no information about the lots. It does not meet the
definition of a real estate sign.
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE: November 19 1996
AGENDA SECTION
Discussion Item
ORIGINATING DEPARTMENT
Scott Erickson, ~t
Engineering
ITEM NO.
Tree Preservation Policy, Cont.
'1"
The City Council is requested to table this item to the December 3, 1996 regular City Council
meeting so that staff may meet with developers to review the revised policy.
The meeting is scheduled for 10:00 AM, Thursday, November 21st.
/
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
/
DATE: November 19.1996
ITEM NO.
8.Timber Oaks Estates/Sidewalk Clarification
ORIGINATING DEPARTMENT
Todd Haas, _.K"
Engineering ~
AGENDA SECTION
Discussion Item
The City Council is requested to clarify as to the responsibility for paying for the sidewalk for
Timber Oaks Estates.
Attached is the proposed sidewalk location that was presented at the last City Council
meeting.
The developer has indicated that he is willing to pay for the sidewalk along 139th Lane NW
from the west property line to Prairie Road.
,
The developer, as we understand, is not willing to pay for the sidewalk for that portion from
Palm Street NW to the west property line and the bikeway/sidewalk along Prairie Road from
) 139th Lane NW to Bunker Lake Boulevard. Also, the bikeway/walkway portion along Bunker
Lake Boulevard west of Prairie Road would not be proposed to be paid for by the developer.
If the City Council agrees with the developer, it will be necessary for City staff to look at what
funds would be used to pay for the sidewalk. This source of funding could be addressed in the
feasibility report.
"
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
.I
DATE: November 19. 1996
AGENDA SECTION
ORIGINATING DEPARTMENT
Non-Discussion Items
City Clerk
t~P
ITEM NO.
q~Transfer of Licensee/JJ's Liquors
J1's Liquors has been sold and will be operated as Andover Liquor. Ordinance 56 requires City
Council approval for the transfer of the license.
The new owners, Joseph and Rita Kowal, plan to begin operation on January 1, 1997.
Staff recommends approval.
/
)
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
/
DATE: November 19. 1996
AGENDA SECTION
ORIGINATING DEPARTMENT
Non-Discussion Items
City ClejY
b,b
ITEM NO.
. 1997 License Renewals
10.
The City Council is requested to approve the following licenses for 1997:
Off-Sale Intoxicatin~ Liquor Licenses:
Andover Liquor, 3121 - 161 st Avenue NW
, G Will-Liquors, 13973 Round lake Boulevard NW
)
On-Sale Intoxicatinl! Liquor License:
Pov's Sports Bar & Grill, 1851 Bunker lake Boulevard NW
Cigarette Licenses
Pov's Sports Bar & Grill, 1851 Bunker lake Boulevard NW
Andover Liquor, 3121 - 161stAvenue NW
Andover SuperAmerica #4806, 3631 Bunker lake Boulevard NW
Total-Andover, 13725 Crosstown Boulevard NW
SuperAmerica Group, 13727 Hanson Boulevard NW
Non-Intoxicating Off-Sale Liquor Licenses
SuperAmerica Group, 13727 Hanson Boulevard NW
Andover SuperAmerica #4806, 3631 Bunker lake Boulevard NW
"
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE: November 19. 1996
AGENDA SECTION
ORIGINATING DEPARTMENT
Non-Discussion Items
City Cle~
b.~
ITEM NO.
Set Assessment Hearing/Delinquent Mowing Charges
II.
The City Council is requested to schedule an assessment hearing for 7:00 pm, Tuesday, December 3,
1996 for delinquent mowing charges.
The list of charges to be certified will be provided at the meeting.
/
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
\
"
DATE: November 19. 1996
AGENDA SECTION
ORIGINATING DEPARTMENT
Non-Discussion Items
City Clerk
ITEM NO.
Add on to Item #11
Attached is the list of delinquent mowing charges that will be certified to the 1997 property taxes
if they are not paid prior to December 3, 1996. The amount due for each property includes the
8% interest that the city adds to the original amount due.
)
~~
'.
_PIN
DELINQUENT MOWING CHARGES
16-32-24-12-0004
18-32-24-32-0007
26-32-24-23-0011
32-32-24-11-0030
32-32-24-41-0019
32-32-24-42-0048
33-32-24-11-0030
33-32-24-21-0043
33-32-24-21-0045
33-32-24-21-0048
33-32-24-21-0053
33-32-24-24-0024
TOTAL
AMOUNT TO
BE CERTIFIED
108.69
405.00
108.69
253.12
108.69
226.45
181.16
241.56
150.96
226.45
169.08
205.31
2,179.85
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
'1
J
DATE: November 19 1996
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Scott Erickson, ~t
Engineering
ITEM NO.
Approve Revised No Parking Resolution
. -J#145-95fTower Drive
I (/\ I
The City Council is requested to approve the resolution approving the revised no parking
along Tower Drive. The resolution is being revised from no parking along the west side of
Tower Drive to no parking along both sides of Tower Drive.
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J CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
A RESOLUTION DESIGNATING NO PARKING ALONG BOTH SIDES OF
TOWER DRIVE.
WHEREAS, the no parking zone is to be located on both sides of Tower
Drive.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to designate a no parking zone as requested by the Andover Review
Committee.
Adopted by the City Council of the City of Andover this 19th day of November,
19 96.
/
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
. '-
)
'\
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
.'
RES. NO. 145-95
A RESOLUTION DESIGNATING NO PARKING ALONG THE ENTIRE WEST SIDE OF
TOWER DRIVE.
WHERE!l.S, the no parking zone is to be located on the entire west
side of Tower Drive.
NOW, ~HEREFORE, BE IT RESOLVED by the City Council of the City
of Andover to designate a no parking zone as requested by the
Andover Review Committee.
Adopted by the City Council of the City of Andover this
15th
day of
August
, 1995.
CITY OF ANDOVER
(). r. mfI <~
If. E. McKe vey - M yor
ATTEST:
/
~d
Vlctorla v~- City
Clerk
J
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
"
,
/
DATE: November 19 1996
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Todd Haas, ~
Engineering~
ITEM NO.
13educe Letter of CrediUSuperAmerica/13727 Hanson Blvd.
113.
The City Council is requested to reduce the Letter of Credit for SuperAmerica at 13727
Hanson Boulevard for grading, erosion control and for other uncompleted items.
Letter of
Credit #
Amount
Available
Reduce
To
Reduction
KG 34 35 90
$100,000.00
$5,000.00
$95,000.00
Some trees and brush need to be removed and a couple small areas need to be reseeded.
J
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
)
DATE: November 19.1996
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Todd Haas,
Engineering~ (
ITEM NO. 1l-
. IApprove Street LighU7th Avenue & 147th Avenue NW
1'-\ I
The City Council is requested to approve the installation of a street light at the intersection of
7th Avenue (CSAH 7) and 147th Avenue NW. The street is designated as Municipal State Aid
and serves as a main street to access to The Meadows of Round Lake.
See attached map for location of the light.
The light may need to be installed next spring depending on if the light is put on a decorative
light pole or on an existing telephone pole.
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
\
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DATE: November 19 1996
ITEM NO.
Accept Petition/Order Feasibility Report!
96-29/3448 - 142nd Ave. NW/Watermain
16,
'ORIGINA TING DEPARTMENT
Todd Haas, ~
Engineering 'd"-
AGENDA SECTION
Non-Discussion/Consent Item
The City Council is requested to approve the resolution declaring adequacy of petition and
ordering preparation of a feasibility report for the improvement of watermain for Project 96-29,
in the area of 3448 - 142nd Avenue NW.
The property owner at the above noted address has requested City water service for their
property.
/
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/
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Council member
to adopt the following:
A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING
PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF
WATERMAIN ,PROJECT NO. 96-29, IN THE 3448 - 142ND AVENUE NW
AREA.
WHEREAS, the City Council has received a petition, dated November 6.
1996 requesting the construction of improvements; and
WHEREAS, such petition has been validated to represent the signatures of
100% of the affected property owners requesting such improvement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover that:
/
1. The petition is hereby declared to be 100% of owners of property affected,
thereby making the petition unanimous.
2. Escrow amount for feasibility report is -0-
3. The proposed improvement is hereby referred to the City Engineer and he
is instructed to provide the City Council with a feasibility report.
MOTION seconded by Councilmember and adopted by the
City Council at a regular meeting this 19th day of November, 19 96, with
Councilmembers
the resolution, and Councilmembers
against, whereupon said resolution was declared passed.
voting in favor of
voting
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
INDIVIDUAL EXAMPLE PETITION
d'r;;;-~'
-, ,...._-~. " .
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Date /1-&- 7~
Andover City Engineer
1685 Crosstown Boulevard NW
Andover, MN 55304
Re: Municipal Improvements
Dear City Engineer:
We do hereby petition for improvements of Qlatermai~ sani tary
sewer, storm sewer and streets (circle one or mo~e with the
costs of the improvement to be assessed against my benefitting
property.
said petition is unanimous and the public hearing may be
waived. We would like to be assessed over a 5 year period.
'- /
Sincerely I 010l-hy I! 00CJ jeer f-j-
J~+(Jz?tr/ 2~~d<</
3&.i/"T~ /~;ZN~ #1/ J1.juJ
Zip .4,Jdouer .frl)J. .:;S3CJ7"
Property Owner
Address
City, State,
Phone (Home)
(Work)
4 2 7- SU ,9G
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE: November 19 1996
ITEM NO.
Accept Feasibility ReportlWaive Hearing/
96-29/3448 - 142nd Ave. NW
liD.
ORIGINATING DEPARTMENT
Todd J. Haas, ....-\v--
Engineering ~
~L
AGENDA SECTION
Non-Discussion/Consent Item
The City Council is requested to approve the resolution accepting feasibility study, waiving
public hearing and ordering improvement for Project 96-29 for watermain at 3448 - 142nd
Avenue NW.
The proposed assessment was determined under Project 94-17, Quickstrom's Addition.
Per Project 94-17 the assessment per lot is $4,267.35. The assessment includes the area
charge, connection charge and lateral charge which are typical for any watermain
assessment.
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,
,
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ACCEPTING FEASIBILITY STUDY, WAIVING PUBLIC
HEARING, ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF
PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO.
96-29 FOR WATERMAIN IN THE FOllOWING AREA
3448 - 142ND AVENUE NW
WHEREAS, the City Council did on the 19th day of November, 19 96 ,
order the preparation of a feasibility study for the improvement; and
WHEREAS, such feasibility study was prepared by the City Engineer
and presented to the Council on the 19th day of November ,19----9.fL; and
WHEREAS, the property owners have waived the right to a Public Hearing;
and
WHEREAS, the City Council has reviewed the feasibility study and declares
the improvement feasible, for an estimated cost of $ 4.267.35
" NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby receive the feasibility report with an estimated total cost of
improvements of $ 4.267.35, waive the Public Hearing and order improvements.
BE IT FURTHER RESOLVED the property would be assessed over a ~
year period.
MOTION seconded by Councilmember
City Council at a regular meeting this
and adopted by the
19th day of November ,19~, with
Councilmembers
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
voting
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
\
)
DATE: November 19.1996
AGENDA SECTION
Non-Discussion Item
ORIGINATING DEPARTMENT
Scott ~rick~on,t
Englneenng fJj
ITEM NO.
Accept Petition/Order Feasibility ReporU
96-30fTimber Oaks Estates
11.
The City Council is requested to approve the resolution declaring adequacy of petition and
ordering preparation of a feasibility report for the improvement of sanitary sewer, watermain,
street and storm sewer for Project 96-30, in the Timber Oaks Estates area.
,
/
J
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING
PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF
SANITARY SEWER WATERMAIN. STREET AND STORM SEWER ,
PROJECT NO. 96-30, IN THE TIMBER OAKS ESTATES AREA.
WHEREAS, the City Council has received a petition, dated November 13.
1996, requesting the construction of improvements; and
WHEREAS, such petition has been validated to represent the signatures of
100% of the affected property owners requesting such improvement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover that:
"
1. The petition is hereby declared to be 100% of owners of property affected,
thereby making the petition unanimous.
2. Escrow amount for feasibility report is $1 000.00
3. The proposed improvement is hereby referred to TKDA and they are
instructed to provide the City Council with a feasibility report.
MOTION seconded by Councilmember and adopted by the
City Council at a regular meeting this 19th day of November, 19 96, with
voting in favor of
voting
Councilmembers
the resolution, and Councilmembers
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
..
Victoria Volk - City Clerk
9.(,-30
,
)
REC~nTFD' .
~.a Y'......."
November 12, 1996
NOV 1 3 1996
CITY Or-: f\l'-lLJOVER
City Engineer
City of Andover
1685 Crosstown Boulevard NW
Andover, MN 55304
RE: PROPOSED TIMBER OAKS ESTATES SUBDIVISION
Dear City Engineer,
Woodland Development Corporation does hereby petition for improvements by the construction of
water main, sanitary sewer, storm sewer and streets with concrete curb and gutter with the costs
of the improvement to be assessed against the benefiting property which is described as:
,
/
TIMBER OAKS ESTATES
Said petition is unanimous and the public hearing may be waived.
We request that a feasibility report be prepared as soon as possible. We have enclosed a check for
$1,000.00 for the feasibility report expenses.
Sincerely,
Byro D. Westlund
Vice President
BDW:yop
Enclosure
.'
/
830 West Main Street Anoka. Minnesota 55303 (612) 427-7500 FAX: (612) 427-0192
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
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DATE: November 19.1996
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Scott Erickson,~t
Engineering
ITEM NO.
\8. Approve Final Payment/96-3/Cracksealing
The City Council is requested to approve the resolution accepting work and directing final
payment to Daffinson Asphalt Maintenance in the amount of $33,188.25 for Project 96-3,
Cracksealing.
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO
DAFFINSON ASPHALT MAINTENANCE FOR PROJECT NO. 96-3,
CRACKSEALlNG.
WHEREAS, pursuant to a written contract signed with the City of Andover
on May 7 , 19 96 , Daffinson Asphalt Maintenance of Green Bay. WI has
satisfactorily completed the construction in accordance with such contract.
NOW THEREFORE, BE IT RESOLVED by the City Council of Andover,
Minnesota that the work completed under said contract is hereby accepted and
approved; and
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BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby
directed to issue a proper order for the final payment on such contract,
reimbursing the contractor's receipt in full.
MOTION seconded by Councilmember
and adopted by the
City Council at a regular meeting this 19th day of November , 19~, with
Councilmembers
voting in favor of
the resolution, and Councilmembers
voting
against, whereupon said resolution was passed.
CITY OF ANDOVER
A nEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
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CITY OF ANDOVER
FINAL PAYMENT
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Estimate No. 2 (Final)
Period Ending 11/11/96
Sheet --1- of --1-
Project 96-3. 1996 Cracksealing
Original Contract Amount
Location
Andover
$ 63765.00
Contractor Daffinson Asphalt Maintenance
Total Contract Work Completed
$
63.765.00
Total Approved Credits
Total Approved Extra Work
Completed
Total Approved Extra Work Amount (L'. 0- 11/)
Completed
$
$
30.000.00
-0-
$ 30.000.00
Total Amount Earned This Estimate
$ 30000.00
Less Approved Credits
$
$
3.188.25
-0-
Less -L Percent Retained
Less Previous Payments
$
60.576.75
Total Deductions
Retainage Released
$
$
$
3 188.25
-0-
Amount Due This Estimate
33.188.25
I,
agree to the above estimate.
Contractor
Date
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City Engineer :',/1 J'./~:/.i, .~
Date
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,.,
Received payment in full of above estimate in the amount of $
33.188.25
.
Contractor
Date
fpay963.doc
CITY OF ANDOVER
AGENDA
t-n
SECTION
REQUEST FOR COUNCIL ACflON
~Ember 19, 1996
ORIGINATING DEPARTMENT
APPROVED
FOR AGENDA
Non-Discussion
Iq.
Special Use Permit
Real Estate Sign - Lot 1, Block 3
Meadowlark Heights Subdivision
First National Bank ofSt. Croix Falls, WI
Jeff Johnson .(7 ~ V
Planning : 'Jf
! .
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BY{fA
ITEM
t-n
REQUEST
The City Council is asked to review the Special Use Permit request of First National
Bank of St. Croix Falls, WI on behalf of Scott Lennes, Inc. to erect a real estate sign on
Lot 1, Block 3, Meadowlark Heights.
,
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At the November 6, 1996 City Council meeting, this item was tabled. The City Council
stated that the sign did not meet the defInition of a real estate sign. The applicant has
altered the sign to correct this matter.
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MOTION BY:
SECOND BY:
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Regular Andover Ci ty Council Meeting
Minutes - November 6, 1996
Page 12
I MOTION by Dehn, Seconded by Kunza, to adopt the Resolution presented
this evening, with the updated list of 11-6-96 (See Resolution R259-96)
Motion carried unanimously.
(Public Hearing: Delinquent Utilities, Continued)
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MODIPY ASSESSMENT POLICY GUIDELINES/AGRICULTURAL PROPERTIES
Councilmember Knight stated a number of cities are looking at a policy
to modify assessments for active agricultural properties. He would
advocate the policy be modified with a sunset date for the deferred
assessment or a policy similar to that which was adopted by the City of
Lake Elmo. Councilmember Jacobson stated the Ham Lake policy defers the
assessments but does not forgive them. The policy for Lake Elmo results
in a higher unit cost for everybody, which makes the project
prohibitive. He doesn't disagree with the philosophy of protecting
agricultural land, but the issue is who pays for that cost if the
assessment is forgiven. councilmember Dehn argued if the City wants to
preserve open spaces, it must protect the working farms.
Ken Orttel - recalled an active farm along Hanson Boulevard when that
road was developed. The policy at that time was to defer the assessment
on an amortized scale until it was dropped at the end of 15 years if the
property was not developed. He thought that policy still exists. The
question may be what is active agriculture. Possibly farming must be the
principal occupation to avoid deferring assessments on la-acre hobby
'\ farms, for instance. Several Councilmembers indicated it would be
/ property that would meet Green Acres requirements, though there may be
an argument for preserving the open spaces of those larger parcels that
are not being actively farmed as well. Staff stated the IS-year
deferment is no longer in the MSApolicy. Further discussion pointed out
there are only a couple active farms in the City that could be impacted.
MOTION by Dehn, Seconded by Knight, to direct Staff to incorporate the
solution No. 2 as part of the Resolution to be presented to the City
Council with the statement of 15 years without interest, subordinate to
all present and future encumbrances of financing associated with the
property. Define active farm as Green Acres or more and include some
open spaces without active farming. Also incorporate something in regard
to deferment of storm sewers for active farms. Motion carried
unanimously.
The Council recessed at this time to hold an EDA meeting, 11: 21 i
reconvened at 11:50 p.m.
}}<
SPECIAL USE PERMIT/REAL ESTATE SIGN/MEADOWLARK HEIGHTS/1ST NATIONAL
BANK, ST. CROIX PALLS
,
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Councilmember Jacobson felt the sign was simply advertising for the
bank, as it had no information about the lots. It does not meet the
definition of a real estate sign.
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Regular .~dover city Council Meeting
Minutes - November 6, 1996
Page 13
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(Special Use Permit/Real Estate Sign/Meadowlark Heights/1st National
Bank, St. Croix Falls, Continued)
MOTION by Jacobson, Seconded by Dehn, to deny the Special Use Permit for
1st National Bank of St. Croix Falls for the Meadowlark Heights
subdivision for a "real estate" sign. DISCUSSION: Mr. Carlberg stated
1st National Bank is not selling lots, but they could alter the sign to
say lots for sale and that financing is available. He suggested the
item be tabled to discuss this with the applicant rather than denying
the Permit, which would require them to apply again.
Councilmember Jacobson CHANGED the motion to: table this for the reason
mentioned. Second Stands. Motion carried unanimously.
AMEND ORDINANCE NO. 40/LOT SPLIT ORDINANCE
MOTION by Jacobson, Seconded by Knight, to move on this item per the
first draft in their agenda material. DISCUSSION: Mr. Carlberg
explained the amendment allows commercial lots to be split under the
same conditions as residential lot splits. The intent was to provide
more flexibility in commercial development. As proposed, the lot split
\ could not be done any more than once in any three-year period, which may
; affect the development of the City's Commercial Park. Motion carried
unanimously.
GIS JOINT POWERS AGREEMENT
Councilmember Kunza asked if Coon Rapids or other neighboring cities
were asked to participate. Mr. Fursman stated yes, however, Coon Rapids
is more advanced than the three communities in the project and declined
to participate. Also, he did not think it would be feasible to have
more than three cities because of the amount of time the person needs to
spend with each city.
MOTION by Knight, Seconded by Dehn, to approve Item #43, the GIS Joint
Powers Agreement. Motion carried unanimously.
APPROVAL OF CLAIMS
MOTION by Knight, Seconded by Dehn, the payment of claims.
carried unanimously.
Motion
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MAYOR/COUNCIL INPUT
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Representative on Quad Cities Cable Commission - councilmember Jacobson
stated he was appointed the City's representative on the Quad Cities
Cable Commission. There is no criteria that it be a Councilmember. As
he will be leaving the Council at the end of the year, he noted the
Council may appoint another person or let him continue in that capacity.
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE November 6, 1996
AGENDA
f\O
SECTION
N on-Discussion
ORIGINATING DEPARTMENT
APPROVED
FOR AGENDA
ITEM
f\O
~peCIaI Use PermIt
Real Estate Sign - Lot 1, Block 3
Meadowlark Heights Subdivision
First National Bank of St. Croix Falls, WI
Jeff Johnson
p~
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REOUEST
The City Council is asked to review the Special Use Permit request of First National
Bank of St. Croix Falls, WI on behalf of Scott Lennes, Inc. to erect a real estate sign on
Lot 1, Block 3, Meadowlark Heights.
BACKGROUND
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For background information please consult the attached staff report presented to the
Planning and Zoning Commission and the minutes from their October 22, 1996 meeting.
PLANNING AND ZONING COMMISSION REVIEW
The Planning and Zoning Commission at their October 22, 1996 meeting, reviewed the
request and recommends to the City Council that First National Bank of St. Croix Falls
be granted a Special Use Permit to erect a real estate sign as requested.
A resolution is attached for Council review and approval.
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MOTION BY:
SECOND BY:
CITY OF ANDOVER
REQUEST F.OR PLANNING COMMISSION ACTION
October 22, 1996
DATE
AGENDA ITEM
4. Public Hearini:: Special Use Permit
Real Estate Sign - Lot 1, Block 3
Meadowlark Heights Subdivision
First National Bank of St. Croix Falls,
ORIGINATING DEPARTMENT
77n/l; ~ Planning
~ Jeff Johnson
Y:
APPROVED FOR
AGENDA
m
BY:
REOUEST
The Planning and Zoning Commission is asked to review the Special Use Permit request
of First National Bank ofSt. Croix Falls, WI on behalf of Scott Lennes, Inc. to erect a
real estate sign on Lot 1, Block 3, Meadowlark Heights Subdivision. Please consult the
attached location map.
APPLICABLE ORDINANCES
Ordinance No.8. Section 8.07 (Signs)
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Ordinance No.8, Section 8.07 (2) (E) lists types of signs that are allowed by Special Use
Permit. Real estate signs may be allowed for a residential project of five (5 a.) acres or
more provided:
1. The sign is at least one hundred thirty (130) feet from any residential structure.
2. The sign area shall not exceed two hundred (200) square feet in area.
3. An agreement is made to remove the sign within two (2) years unless an extension
oftline is granted by the governing body, after approval of a Special Use Permit has
been granted.
Ordinance No.8, Section 8.07 (C)(I) lists the following standards for signs:
1. One sign per lot frontage is permitted in a residential zoned district.
Ordinance No.8. Section 5.03 (Special Uses)
Ordinance No.8, Section 5.03 regulates the Special Use Permit process. In reviewing a
Special Use Permit request for any sign the foUowing criteria shall be considered:
'.
J 1. No sign shall be permitted that constitutes a hazard to vehicular safety.
/
Page Two
Special Use Permit - Real Estate Sign
Meadowlark Heights
First National Bank ofSt. Croix Falls, WI
October 22, 1996
2. No sign shaU be permitted that may tend to depreciate nearby property values, be
a detriment to scenic or pleasant views, or otherwise mar the landscape.
GENERAL REVIEW
The applicant is requesting a Special Use Permit to erect a thirty-two (32) square foot real
estate sign to market the subdivision known as "Meadowlark Heights", a single family
residential development.
COMMISSION OPTIONS
A. The Planning and Zoning Commission may approve the Special Use Permit
requested by First National Bank of St. Croix Falls, WI on behalf of Scott Lennes,
Inc.
"
The Commission finds the request meets the criteria established in Ordinance
No.8, Section 5.03, including: the use wiU not be detrimental to the health,
safety, morals or general welfare of the community; the use will not cause
serious traffic congestion or hazards; the use wiU not depreciate surrounding
property values; and the use is in harmony with the Comprehensive Plan.
The Commission also finds that the request meets the criteria established in
Ordinance No.8, Section 8.07. The Commission shaU also make the following
conditions in accordance with Ordinance No.8, Sections 5.03 and 8.07.
1. The area for development is larger than five (5) acres.
2. The sign is located at least one hundred thirty (130) feet from any
residential structure.
3. The sign area shall not exceed two hundred (200) square feet in area.
4. An agreement is made to remove the sign within two (2) years unless an
an extension of time is granted by the governing body; after approval of a
Special Use Permit has been granted.
i
5. The sign is located ten (10) feet or more from any property line.
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Page Three
Special Use Permit - Real Estate Sign
Meadowlark Heights
First National Bank of St. Croix Falls, WI
October 22. 1996
6. The Special Use Permit shall be subject to annual review by staff.
7. The owner shall be responsible for the maintenance of the sign.
B. The Planning and Zoning Commission may deny the Special Use Permit requested by
First National Bank of St. Croix Falls, WI on behalf of Scott Lennes, Inc. to erect
a real estate sign on Lot 1, Block 3, Meadowlark Heights.
The Commission fmds the request does not meet the criteria established in Ordinance
No.8, Sections 5.03 and 8.07. In denying the request, the Commission shall state
those reasons for doing so.
C. The Planning and Zoning Commission may table the item.
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STAFF RECOMMENDATION
Staff recommends Option A.
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RESOLUTION NO. R-- -96
A RESOLUTION GRANTING THE SPECIAL USE PERMIT REQUEST OF FIRST
NATIONAL BANK OF ST. CROIX FALLS, WI ON BEHALF OF SCOTT LENNES,
INC. TO ERECT A REAL ESTATE SIGN ON LOT 1, BLOCK 3, MEADOWLARK
HEIGHTS SUBDIVISION.
WHEREAS, First National Bank of St. Croix Falls, WI on behalf of Scott Lennes, Inc.
has requested a Special Use Permit to erect a real estate sign on the property described as
Lot 1, Block 3, Meadowlark Heights; and
WHEREAS, the Planning and Zoning Commission has reviewed the request and has
determined that said request meets the criteria of Ordinance No.8, Sections 5.03 and
8.07; and
WHEREAS, the Planning and Zoning Commission finds the proposed use wiU not be
detrimental to the health, safety and general welfare of the occupants of the surrounding
lands; and
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WHEREAS, a public hearing was held and there was no opposition regarding said
request; and
WHEREAS, the Planning and Zoning Commission recommends to the City Council
approval of the Special Use Permit requested.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover
hereby agrees with the recommendation of the Planning and Zoning Commission to allow
First National Bank ofSt. Croix Falls, WI on behalf of Scott Lennes, Inc. to erect a real
estate sign on said property with the following conditions:
1. The area for development is larger than five (5) acres.
2. The sign shall be located at least one hundred thirty (130) feet from any
residential structure.
3. The sign area shall not exceed two hundred (200) square feet in area.
,.
4. An agreement is made to remove the sign within two (2) years unless an
extension of time is granted by the governing body, after approval of a
Special Use Permit has been granted.
Page Two
) Resolution - Special Use Permit - Real Estate Sign
Meadowlark Heights Subdivision
First National Bank of St. Croix Falls on Behalf of Scott Lennes, Inc.
November 6,1996
5. The sign shall be located ten (10) feet from any property line.
6. The Special Use Permit wiU be subject to annual review by staff.
7. The owner shall be responsible for the maintenance of the sign.
Adopted by the City Council of the City of Andover on this Qth day of November, 1996.
CITY OF ANDOVER
ATTEST:
1. E. McKelvey, Mayor
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Victoria V olk, City Clerk
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Regular Andover Planning and Zoning Commission Meeting
Minutes - October 22, 1996
Page 2
J (Public Hearing: Special Use Permit/Antenna Tower/1717 Crosstown
Boulevard - APT, Inc., Continued)
MOTION by Barry, Seconded by Luedtke, to close the public hearing.
Motion carried on as-Yes, 2-Absent (Putnam, Wells) vote. 7:10 p.m.
Mr. Johnson stated one of the conditions of the Special Use Permit is
the ability of the City to conduct an annual review and site inspection.
Commissioner Peek asked if the applicant would be able to install
additional antenna that may project further.
Mr. Wendel - stated they did not anticipate needing more than the three
groups of three. This Special Use Permit covers the nine antennas. If
they would need more, they would come back to this body for an amended
Special Use Permit.
MOTION by Peek, Seconded by Luedtke, to forward the Resolution drafted
by Staff to the City Council with the recommendation for approval with
the following change: In the descriptive paragraph in the opening, note
that this Special Use Permit is for nine antennas be added. Motion
carried unanimously. This will be placed on the November 6 City Council
meeting to be held at the Oak View Middle School. 7:13 p.m.
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PUBLIC HEARING: SPECIAL USE PERMIT - REAL ESTATE SIGN - LOT I, BLOCK 3,
MEADOWLARK HEIGHTS - FIRST NATIONAL BANK OF ST. CROIX FALLS ON BEHALF OF
SCOTT LENNES, INC.
7:13 p.m. Mr. Johnson reviewed the request of First National Bank of
St. Croix Falls, Wisconsin, on behalf of Scott Lennes, Inc., to erect a
real estate sign on Lot 1, Block 3, Meadowlark Heights Subdivision. He
noted the applicable ordinances and criteria to be examined. Staff is
recommending approval with conditions. This 32-square-foot sign has
already been erected and faces 154th Avenue. A second 60-square-foot
real estate sign on this parcel has also been erected which faces
University Avenue. Both signs meet the ordinance requirements a~d are
set back further than the l~-foot minimum requirement.
Mr. Carlberg explained normally there is only one real estate sign per
development. In this case, Mr. Lennes has two real estate companies
working for him. The ordinance allows one sign per lot frontage.
MOTION by Luedtke, Seconded by Barry, to open the public heari.ng.
Motion carried on as-Yes, 2-Absent (Putnam, Wells) vote. 7:20 p.m.
There was no public testimony.
MOTION by Barry, Seconded by Luedtke, to close the public hearing.
Motion carried on as-Yes, 2-Absent (Putnam, Wells) "vote. 7:20 p.m.
MOTION by Luedtke, Seconded by Peek, to forward to the City Council fo~
approval the Resolution prepared by Staff permitting the sign by First
I National Bank of St. Croix Falls. Motion carried on as-Yes, 2-Absent
(Putnam, Wells) vote. This will be placed on the November 6 Ci ty
Council agenda. 7:22 p.m.
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SIGN
FIRST NATIONAL BANK OF ST. CROIX FALLS. WISCONSIN
SIGN SIZE EQUALS FOUR FEET X EIGHT FEET
32 SQUARE FEET
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SIGN
FIRST NATIONAL BANK OF ST. CROIX FALLS. WISCONSIN
FACING 154TH AVENUE NW
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SEP-20-96 FRI 02:33 PM HEALTH DIMENSIONS
SEP-2I'l 96 1:3: 1.5 FRCI'1: ,....-c=..>
. .
FAX NO. 6126891197
.'-"'a.....______ .
P.03
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CITY of. ANDOVER
1685 CROSSTOWN BOUL5VAflO N.W. .. ANDOVER. MINNESOTA 5S304 .. (612) 7'~5'OO
~coperty Address
S.EC%AL USE .ERRIT
/t1....J.wl.."K H~h~ .suU;.,~;.,J
Legal Deseription of property:
(Fill in whichever 1s oppropriote);
Lot
Block .3
Addition t\1~~cJVU #.rf..1". SJW.
PIN l4' 5?"-)l{. N-0w7-
(If metes and bounds, attach
t~c complete le9al
description. )
Is the pr:operty: Abstract ./' or TOttVQI; ? ('ns1s
information aust be providDd and can be obtained ~~oa th9
County. )
;:::::-~::-;:;:::~-----R~;~-~~-~~~-~(-~~-~-----~--
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Se~tion of Ordinance
<l
CUrrent Zoninq 4ecf. g.01
--~-~-----~-------------~~-----------~--------------------------~ ~
N4m~ of Applicant fi~s~
Addres~ p.o.&~~ 7~1
tI..t:._1 6.."X ",.r ~~f; CJ."'I/)( -I:il/F
rrOlll~ ~hone
S-1-C/<";,, F: II~. ~-.59()~1f (.800-e40-2N\{.
Phone 71"!-'If?'-?.~<f/
Date '!/:JI"~
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_______M~M~___________.________________~N~____________----------~
Signature
Property Owrier (Fvv Qwnvr)
(If different from abo~e)
Sel>7't" 1..4NNP$,. Z,vC.
Address l"ir.. ~ 7 1-....";,.J1+-_.J fJ~~ "',.. 11-1- 1.....j(~, M/II ~ X# .
Home Phone 7$ r -.so I 'Z-- BuSiness Phone ~8 J- ~..1~
(5) Signature ~~,. ~€!;,:peN'T Date _~/z.~_"
______________~_w__________~___M________~_____~-------_____-_____
/
SPECIAL USE PERMIT
PAGE 2
\
/ The following information shall be submitted prior to review by
the City of Andover:
1. A scaled drawing of the property and structures affected
showing: scale and north arrow; dimensions of the
property and structures; front, side and rear yard
building setbacks; adjacent streets; and location and use
of existing structures within 100 feet.
2. The names and addresses of all property owners within 350
feet of the subject property.
Application Fees:
Commercial ~
Residential 1 0.00
Amended SUP . 0
Recording Fee
Abstract property~.w
Torrens property . 0
Date Paid
IO(20{Q(,
Receipt # 0359/2
035'6/3
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Rev. 5-06-93:d'A
5-04-94:bh
2-01-95:bh
3-22-95:bh
Res. 179-91 (11-05-91)
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CRITERIA FOR GRANTING SPECIAL USE PERMITS
In granting a Special Use Permit, the City Council shall consider
the advice and recommendation of the Planning and Zoning
Commission and:
1. The effect of the proposed use upon the health, safety,
morals and general welfare of occupants of surrounding
lands.
2. Existing and anticipated traffic conditions including
parking facilities on adjacent streets and lands.
3. The effect on values of property and scenic views in the
surrounding area.
4. The effect of the proposed use on the Comprehensive Plan.
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CITY of ANDOVER
1685 CROSSTOWN BOULEVARD N.w. . ANDOVER, MINNESOTA 55304 . (612) 755-5100
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
NOTICE OF PUBLIC HEARING
The Planning and Zoning Commission of the City of Andover wiU hold a public hearing
at 7:00 p.m., or as soon thereafter as can be heard, on Tuesday, October 22, 1996 at the
Andover City HaU, 1685 Crosstown Boulevard NW, Andover, Minnesota to review the
Special Use Permit request of First National Bank of St. Croix Falls, WI on behalf of
. Scott Lennes, Inc. to aUow for the erection of a real estate sign as defmed in Ordinance
. No.8, Section 8.07 located at Lot 1, Block 3 Meadowlark Heights.:
All written and verbal comments wiU be received at that time and location. .
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A copy of the application and location wiU be available at the Andover City Hall for
review prior to said meeting.
~/db
Victoria V olk, City Clerk
Publication Dates: October II, 1996 and October 18, 1996
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ANOKA COUNTY G.I.S.
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2100 3RD AVENUE ANOKA, MN 55303
OFFICE: 612/422-7508 FAX: 612/422-7508
PIN = Parcel Identification Number
17-Se~96
PIN: 193223220005
PIN: 243224110003
BODINSKI ADAM J & DONNA M
15515 UNIVERSITI AVE NE
HAM LAKE MN 55304
EPPENBERGER BRADLEY D & JANET
15442 3RD ST NE
HAM LAKE MN 55304
HACKETr KEVIN & SHANNON
39 154TH AVE NE
HAM LAKE MN 55304
WOODCOCK RANDY R & SUSAN M
15455 UNIVERSITI AVE NE
HAM LAKE MN 55304
ULFERTS JEFFREY M & DONNA L
15460 3RD ST NE
HAM LAKE MN 55304
SCAVO MICHAEL F & ANTHONY M
44 154TH AVE NE
HAM LAKE MN 55304
RADI DENNIS L & ELIZABETH C
142 154TH AVE NE
HAM LAKE MN 55304
HOFFMAN WARREN A & DIANE M
15740 LEXINGTON AVE NE
HAM LAKE MN 55304
MAcGLOVER JOSEPHINE T
15155 UNIVERSITI AVE NE
HAM LAKE MN 55304
MAcGLOVER RICHARD A
15245 UNIVERSITI AVE NE
ANOKA MN 55304
ENGSTROM GEORGE H & P J
15510 UNIVERSITI AVE NW
ANDOVER MN 55304
PIN: 193223230003
PIN: 193223230004
PIN: 193223230005
PIN: 193223230006
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PIN: 193223230015
PIN: 193223230016
PIN: 193223310003
PIN: 193223320001
PIN: 193223320002
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PIN: 243224110010 WEST ROBERT & WEST SHEILA M
15570 UNIVERSIlY AVE NW
'\ ANDOVER MN 55304
j
PIN: 243224120004 SCHWAN GERALD E
234 157TH AVE NW
ANDOVER MN 55304
PIN: 243224120007 WEST ROBERT K & SHEILA M
15570 UNIVERSIlY AVE NW
ANDOVER MN 55304
PIN: 243224130002 SCOTT LENNES INc
13627 LEXINGTON AVE NE
HAM LAKE MN 55304
PIN: 243224140001 ERICKSON REUBEN E & MARY M
15486 UNIVERSIlY AVE NW
ANDOVER MN 55304
PIN: 243224140002 SCOTT LENNES INc
13627 LEXINGTON AVE NE
HAM LAKE MN 55304
PIN: 243224410001 MAcGLOVER FAMILY PARTNERSHIP
15155 UNIVERSIlY AVE EXT NE
'\ HAM LAKE MN 55304
)
PIN: 243224420001 MACGLOVER FAMILY PARTNERSHIP
15155 UNIVERSIlY AVE EXT NE
HAM LAKE MN 55304
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2
CITY OF ANDOVER
REQUEST FOR COUNCIL ACflON
DATE November 19,1996
AGENDA SECTION
r-o. Non-discussion Item
ORIGINATING DEPARTMENT
APPROVED
FOR AGENDA
ITEM
r-o. Amendment
Shoreland Ordinance (No. 108)
Continued
Planning '5 vJ~
BY:
John Hinzman
80.
Request
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The City Council is asked to review and approve the amendment to Ordinance No. 108,
the Shoreland Ordinance. The item was tabled at the November 6th City Council
meeting to examine the designation of an "unnamed lake" in Sections 14, 15,22, and 23.
Staff has consulted with the Department of Natural Resources and has determined that the
lake does not need to be designated in the Shoreland Ordinance. Please consult the
attached staff report and minutes from the October 22, 1996 Planning and Zoning
Commission meeting, and November 6, 1996 City Council meeting for further
information.
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MOTION BY:
SECOND BY:
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CITY of ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (612) 755-5100
REGULAR CITY COUNCIL MEETING - NOVEMBER 6, 1996
MINUTES
The Regular Bi-Monthly Meeting of the Andover City Council was called to
order by Mayor Jack McKelvey on November 6, 1996, 7:00 p.m., at the Oak
View Middle School, 15400 Hanson Boulevard NW, Andover, Minnesota.
Dehn, Jacobson, Knight, Kunza
None
City Attorney, william G. Hawkins
City Engineer, Scott Erickson
City Planning, Jeff Johnson
Planning Intern, John Hinzman
Community Development Director, Dave Carlberg
City Administrator, Richard Fursman
Others
councilmembers present:
Councilmembers absent:
Also present:
AGENDA APPROVAL
, .
Pull from the Consent Agenda for discussion: Item 18, Special Use
Permit/Area ID Sign/Timber Oaks Estates; Item 21, Special Use
Permit/Real Estate Sign/Meadowlark Heights/1st National Bank, St. Croix
Falls; Item 24, Amend Ordinance #40/Lot Split Ordinance; Item 43, GIS,
Joint Power Agreement. Table Items 25, Amend Ordinance #108/Shoreland
Ordinance because it shows a lake where there is no lake and Item 35,
Approve Request/Kottkes' Bus Service/Utilize Ponding Area for Snow
Storage at the request of Staff.
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MOTION by Kunza, Seconded Jacobson, to approve the Agenda as amended.
.. Motion carried unanimously.'
CONSENT AGENDA
Item 15
Item 16
Item 17
Item 19
Item 20
Item 22
.'
Item 23
, Item 26
,
Item 27
Redemption of Bonds (See Resolution R239-96)
Special Use Permit/Antenna Tower/SBA, Inc. (See
Resolution R240-96)
Special Use Permit/Security Arm//SBA, Inc. (See
Resolution R241-96)
Amended Special Use Permit/Propane Tank/
SuperAmerica/13727 Hanson Boulevard NW (See Resolution'
R242-96)
Special Use Permit/Real Estate Sign/Meadowlark
Heights/REMAX Realty (See Resolution R243-96)
Amended Special Use Permit/Mining Permit/North
Lexington Landscaping (See Resolution R244-96)
Variance/5167 159th Avenue NW/Mary Anderson (See
Resolution R245-96)
Variance/16087 North Enchanted Drive (See Resolution
R246-96)
Hiring of Public Works Personnel (Dennis Madden,
Terence Seeger and Andrew A. Karney)
/-
CITY OF ANDOVER
REQUEST FOR COUNCIL ACflON
DATE November 6,1996
AGENDA SECnON
f\O Non-discussion Item
ORIGINATING DEPARTMENT
APPROVED
FOR AGENDA
ITEM
f\O Amendment
Shoreland Ordinance (No. 108)
Planning
~w+J-
BY:
John Hinzman
Request
The City Council is asked to review and approve the amendment to Ordinance No. 108,
the Shoreland Ordinance. The Planning and Zoning Commission has reviewed the
proposed changes. Please consult the attached staff report dated October 22, 1996 and
the minutes from the Planning and Zoning Commission meeting for further information.
" )
Recommendation
The Planning and Zoning Commission recommends approval of the ordinance
amendment.
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MOTION BY:
SECOND BY:
Regular Andover Planning and Zoning Commission Meeting
Minutes - October 22, 1996
Page 6
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@AMEND ORDINANCE NO. 108, SHORELAND ORDINANCE
Mr. Hinzman explained the Minnesota Department of Natural Resources has
requested some changes to the City's Shoreland Ordinance in order to
fully comply with State statutes. Those changes have been incorporated
in the proposed Ordinance No. 108A.
MOTION by Peek, Seconded by Barry, to forward the Staff Prepared
amendment to Ordinance No. 108 to the c~ty Council with the
recommendation for approval. Motion carried on a 5 - Yes, 2 -Absent
(Putnam, Wells) vote. This will be on the November 6 City Council
agenda.
DISCUSSION - EXTERNALITIES UPDATE
Carlberg reviewed the Mission Statement for the City of Andover with
Commission, noting the status of the various goals and objectives.
OTHER
Ranking of Cl. 'taxes - Commissioner Apel provided copies of the ranking
of taxation by e metropolitan cities that was in a recent Star Tribune
edition. He is very comfortable with the way the City has been
. / operating financia as the City compares very favorably with the
other cities. Only 0 other city and three townships in Anoka County
were lower. Commission Peek stated Andover is listed as one of the
lowest on rental housing. Mr. Carlberg noted that is one of the key
issues in the Livable commun ies Act. Andover has only a couple areas
with rental housing. He fel one reason for that is the lack of a
public transportation system.
Motion carried on a
MOTION by Peek, Seconded by Luedtke, to adjourn.
'.
5-Yes, 2-Absent (Putnam, We-lIs) vote.,-
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The meeting adjourned at 8:15 p.m.
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~RespectfuIIgubmitt~ l
\ 0~'v-&~~ C"-~~, -
Mar ella A. Peach
Recording Secretary
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CITY OF ANDOVER
REQUESTF,OR PLANNING COMMISSION ACTION
AGENDA ITEM
9. Amendment to Ord. 108
Shoreland Ordinance
DATE October 22, 1996
ORIGINATING DEPARTMENT \ ~
Planning ~vJ \' \
John Hinzman
APPROVED FOR
AGENDA
BY:
BY:
Request
The Planning and Zoning Commission is asked to review the proposed amendment to
Ordinance No. 108, Shoreland Ordinance. The proposed changes are requested by The
Minnesota Department of Natural Resources (DNR) in order to fuUy comply with State
statutes. Attached is the proposed amendments along with a copy of the DNR's letter
regarding the changes.
/
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
Ordinance No. 108A
AN ORDINANCE AMENDING ORDINANCE NO. 108, THE SHORELAND
ORDINANCE OF THE CITY OF ANDOVER.
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY ORDAINS:
Ordinance No. 108 is hereby amended as follows:
Section 2.7225 is amended as follows:
2.7225 Feedlot. "Feedlot" means an area where fifteen (15) or more non-
domestic animals are confined.
Section 4.12 is amended as follows:
--
4.12 Lakes
)
B. Recreational Development Lakes
Protected Waters
Inventory J.D. #
1. Unnamed T32N, R 24W. Sect. 36
2. Ward Lake T32N, R 24W. Sect. 1. 2. 12
3. Unnamed T32N, R24W. Sect. 4
4. Unnamed T32N, R 24W. Sect. 7
5. (Lake Leeman) Unnamed T32N, R 24W. Sect. 12
6. Bunker Lake T32N, R 24W. Sect. 35. 36
DNR ID #2-74W
DNR ID #2-85P
DNR ID #2-86W
DNR ID #2-87W
DNR ID #2-88W
DNR ID #2-90P
C. General Development Lakes
1. Crooked Lake T32N, R24W. Sect. 33
2. Round Lake T32N, R24W. Sect. 20. 29
DNR ID #2-84P
DNR ID #8-89P
Section 4.13 is amended as follows:
4.13 Rivers and Streams. See Ordinance Number 52. Scenic River
Ordinance
A, Remote Rivers
Nooe
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Page Two
Amendment
Shoreland Ord. (No. 108)
November 19,1996
.g., Forested Ri'/ers
NeHe
& TnmsitioR Riyers
NeHe
I* f.gricultural Ri'/ers
NeHe
E: Ursan Ri'/ers
NeHe
.,
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J'.,
Tributary Streams
NeHe
* i\U protected ...iatercourses in the City of f .ndoyer shO....fl OR the Protected
Waters Imentory Map for ful.Oka COl:lflty, a copy of which is hereby adopted by
reference, Rot gi'/eR a classification in Items .^. E above shall be considered
''TriJ:mtary''.
Section 5.22 is amended as follows:
B. Water-oriented Accessory Structures. Each lot may have one water-
oriented accessory structure not meeting the normal structure setback in
Section 5.21 of this ordinance ifthe water-oriented accessory structure
complies with the following provisions:
(1) the structure of facility must not exceed ten feet in height, exclusive of
safety rails, and cannot occupy an area greater than 250 square feet.
Detached decks must not exceed eight feet above grade at any point;
J
(2) the setback of the structure or facility form the ordinary high water
level must be at least ten feet;
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Page Three
Amendment
Shoreland Ord. (No. 108)
November 19, 1996
(3) the structure or facility must be treated to reduce visibility as viewed
from public waters and adjacent shorelands by vegetation, topography,
increased setbacks or color, assuming summer, leaf-on conditions;
(4) the roof may be used as a deck with safety rails, but must not be
enclosed or used as a storage area;
(5) the structure or facility must not be designed or used for human
habitation and must not contain water supply of sewage treatment
facilities; and
;
(6) as an alternative for general development and recreational development
waterbodies, water-oriented accessory structures used solely for watercraft
storage, and including storage of related boating and water-oriented
sporting equipment, may occupy an area up to 400 square feet provided
the maximum width of the structure is 20 feet as measured parallel to the
configuration of the shoreline.
(7) Decks shall not be considered as an accessory structure when
attached to the primary structure.
Section 5.62 is amended as foUows:
5.62 Agricultural Use Standards.
A. General cultivation, farming, grazing, nurseries, horticulture, truck
farming, sod farming, and wild crop harvesting are permitted uses if steep
slopes or shore impact zones are maintained in permanent vegetation or
operated under an approved conservation plan (Resource Management
Systems) consistent with the filed office technical guides of the local soil
and water conservation districts or the United States Soil Conservation
Service, as provided by a qualified individual or agency. Best
Management Practices (BMP's) shall be implemented for the use of
fertilizers. pesticides. and erosion control. The shore impact zone for
parcels with permitted agricultural land uses I equal to line parallel to and
50 feet from the ordinary high water level.
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\ Page Four
J Amendment
Shoreland Ord. (No. 108)
November 19,1996
B. Animal feedlot must meet the foUowing standards in accordance with
PCA rules 7020.0100 - 7020.1900:
(1) new feedlots must not be located in the shoreland of watercourses
or in bluff impact zones and must meet a minimum setback of 300
feet from the ordinary high water level of aU public water basins;
and
(2) modifications or expansions to existing feedlots that are located
within 300 feet of the ordinary high water level or within a bluff
impact zone are aUowed ifthey do not further encroach into the
existing ordinary high water level setback or encroach on bluff
impact zones.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Andover hereby approves said amendments to Ordinance No. 108.
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Adopted by the City Council of the City of Andover this 19th day of November.
1996.
CITY OF ANDOVER
J.R. McKelvey, Mayor
ATTEST:
Victoria V olk, City Clerk
,
F
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Minnesota Deoartment of Natural Resources
Metro Waters, I~OO Warner Road, St Paul, MN 55106-6793
Telephone: (612) 772-7910 Fax: (612) 772-7977
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Mr. David L. Carlberg, Planning Director
City of Andover
1685 Crosstown Boulevard NW
Andover, MN 55304
RECEIVED
JUL 301996
CITY OF ANDOVER
RE: City of Andover Shoreland Ordinance Amendment
Dear Mr. Carlberg:
As discussed in your phone conversation of July 23, 1996 with Jim Hafuer, the items listed below are required to
update the City of Andover Shoreland Ordinance and bring it into full compliance.
1. Section 4.1, add the section numbers to the legal description of the classified water basins (see enclosure
for your convenience).
2. Section 2.7, Definitions, add a definition for Feedlots.
3.
Section 5.62, Agricultural Use Standards, add wording for use ofBMP's for fertilizer, pesticides, erosion
control and add reference to PCA Rules 7020.0100 -7020.1900 for feedlot compliance and permits (as
listed in the State Shoreland Model Ordinance 6120.3300 Subp. 7).
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4. Section 5.22, clarification that the City considers decks as part of the "structure."
Additionally, my letter to you on July 3, 1995 mentioned two other items that should be included in the ordinance.
i. Section 4.12, A. Natural Environment Lakes, include: Unnamed T32N-R24W, Sections 14, 15,22,23,
DNR ID #2-704W.
'2. Section 4.13 Rivers and Streams: Rum River (see Andover Scenic River Ordinance). Also, delete items
A through F as currently listed.
Thank you for your cooperation in this matter.
If you have further questions, please call Intern Jim Hafuer or me at 772-7910.
Sincerely,
~~
Area Hydrologist
lH/JH/cds
"
/ Enclosure
DNR Information: 61 ~-~96.6157. l-ROO-766-6000 . TTY: 61 ~-~96-54R4. I-RO()-657-39~9
An Equ;lI Opportunity EmpJoYl'f
\\.'ho Values Di\'t'r..ily
ft. Printl'd on RecYl.:kJ Paper Cllntaining: a
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE: November 19 1996
AGENDA SECTION
ADD-ON/Discussion Item
ORIGINATING DEPARTMENT
Scott Erickson, Q L
Engineering 1
ITEM NO.
Best Auto Parts - Commercial Blvd. Ext.l94-331i
Contaminated Soil Removal, Discussion
The City Council is requested to discuss various options regarding the removal of
contaminated soil from the Best Auto Parts site.
Mr. Jeff Elliott (McCombs Frank Roos Associates, Inc.) and Mr. Jon Nedved (Maxim
Technologies, Inc.frCT) from our environmental consultants will be present to discuss various
alternatives.
The City's environmental consulting firm of MFRAlMaxim Technologies will discuss the
following:
1. Status of the soil contamination on the project (specifically the Best Auto Parts site).
2. Alternatives and costs for soil remediation.
3. Recommendation(s) for soil treatment and removal (see Remedial Action Plan Report).
4. Time frame for removal and disposal of soils.
H/a::!' d
SVZl. 6S9 <::,9
Maxim Technologies, Inc.
662 Cromwell Avenue
St. Paul, Minnesota 55114
(612) 659-7518
November 18, 1996
-n:ld 15 WIXI::IW
S,:9,
965,-S,-()ON
TABLE OF CONTENTS
CONCEPTUAL REMEDIAL ACTION PLAN
Commercial Boulevard Northwest
Andove.., Minnesota
Paste #
1.0 INTRODUCTION........................................... 1
I
2.0 SITE LOCATION AND DESCRJPTlON ............................ 1
3.0 BACKGROUND............................................ 1
4.0 PROPOSED REMEDIAL ACTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
4.1 On-Site Waste Treatmem .................................. ~
4.2 Waste: Loading iIIId Transportation Off-Site: . . . . . . . . . . . . . . . . . . . . . . . 6
4.3 Waste Disposal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
5.0 REPORTING... - . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
TABLES
Table I
Table II
Table m
Initial Soil Sample Analytical Data Summary
Stockpile Soil Sample Characterization Analytical Data Summary
Stockpile Soil Composite Sample TeLP Analytical Data Summary
FIGlJRRS
Figure 1
Figure 2
Figure 3
Site Location
Site Map
Stockpile Location Sketch Map
TT/m-J 1""'0.......... _....._ ___
Noyember 18, 1996 Conceplllal Remwial Actio" Plon
Best Aulo Parts (in:a.,e Trop #1 Area
1.0 INTRODUCTION
This report presents an evaluation of potential alternatives for remediating contaminated soil and debris
exr.:av-dled from the Best Auto Parts parcel in the Commercial Boulevard NorUlwest development area.. Based
on the evaluation, a proposed remedial alternative is rcco=ended for implementation.
2.0 SITE LOCATION AND DESCRIPTION
The Best Auto Parts parcel lies in the northeast comer of the Commercial Bouleva.rd Northwest site, at address
1950 Northwest BWlkcr Lake Boulevard In the City or Andover, Anob County, Minnesota (Figure 1). The
site is currently unoccupied and is undergoing development activities including excavlliion and grading. The
legal description of the site, 3.'1 provided by Anoka County Property InfOrmAtion, is the west 550 feet of Lot
1 Watts Garden Acres in Grow Township.
The site was fonnerly occupied by Bob's (Best) Auto Parts., but is currently owned by the City of Andover
and is undergiong redevelopment.
3.0 BACKGROUND
As part of the approvw "Site Contingency Plan' activities established for the Commercial Boulevard Northwest
development project, the Best Auto Parts parcel was examined in August 1996 for the presence of previously
undetected evidence of comamination. As a result of this examination, suspect contamInated soll was identified
in the southern portion of the parcel on August 28, 1996.
The contaminated soil was associated with two "grease traps" (referred to as Grease Trap #1 and Grca.~e Trap
#2) located south of the former building foundation at Best, and was eru:ountered during excavation of the
grease traps. During the eltcavlltion of Grease Trap #1, discolored sandy soil with a noticeable petroleum odor
was encountered at a depth of fOUI feet below grade In the excavation arountl the grease trap. A lleld bag-
headspace PID screening reading of the soil registered 1200 ppm.
A sample of the contaminated soil in the grease trap excavation was collected on August 28. 1996 and
subsequently transported to the Maxim laboratory in St. Louis, Missouri for analysis of VOCs, RCRA metals,
PAHs and PCBs. Results of the analyses, which are summarized in Table I, indicated the presence ofVOCs,
PARs and PCBs. Concentrations of RCRA metals were within reponed natUral background levels.
Based on the initial field and laboratory ana1yti~ resulls. it was detennined that contaminated soils were
present in the area of Grease Trap #1. and in accordance with the procedures described in the Site Contingency
PlaJ'l, arrangements were made for an environmental contractor to excavate the contaminated material. On
Septemher 18, 1996, excavation of the contaminated material was begun. The excavation was conducted by
Belair Excavating, lnC., under the field supervision of Maxim personnel. The excavation was conducted in
accordance with the provisio!1:l of the referenced Site: Contingency Plan.
During the excavation operations, solvent-contaminated soil associated with buried metal pails. barrels and
paint wastes were encountered just south of the former Grease Trap #1, beginning at depths of three feet below
grade and extending to depths of six to seven feet. Field PlD readings in excess of 500 ppm were obtained
in the excavation area. and very strong solvent odors and obviously discolored soils were encountered.
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.'VOl/ember 18, 1996
Conceptual Remediol Action PIM
Best Aura Pa.rts Grca.,,, Trap Hi Ana
The excavation was extended to a depth of approximately seven feet below grade, or JUSL to the top of the
water table. A total of approximately 2600 CUbic yards (post-excavation) of contaminated soil and wastes were
removed from the excavation. The location of the excavation is shown on Figure 2.
The excavated material consisted of stained l.ud contaminated soil mixed occasionally with debris such 3S met..l.l
pails, barrels, metal parts, etc. The most heavily contaminated soil and debris (generally registering greater
than 200 ppm on the pm) were segregated from the apparently less contaminated materials (generally
registerIng less than 200 ppm on the PID) to the greatest degree practical. All of the excavated material was
thcn stockpiled in a total of 14 separa.te stoclcpilC3.
Four of the stockpiles, constituting the apparently less contaminated material, were staged on a blacktopped
area located just south of Bunker Lake Boulevard, and the other ten stockpiles, constituting the more heavily
contaminated material, were staged on a separate paved area also located just south of Bunker Lake Boulevard.
The layout of the stockpiles are shown on Figure 3.
Analytical data for samples of the excavated material (summarixed in Table m indicated the presence of
elevated levels of VQCs, lead, and chromium, and low levels of PAHs. but not PCBs.
Initial disposal characterization analysis of composite samples of the waste materials (sllIllIruI1'ized in Table nI)
indicated that the apparently less contaminated waste did not exceed TCLP limits for TCI~P Volatilc:;s or TeLP
Semholatilc5, lIIld that pH lIIld FIMbpoint did not c:xcccd thc threshhold values where the matccial would be
classifiable as h3Zllrdous waste. However, Tell lead concentrations were above the 5.0 ppm hazardous waste
limit. Results of the analysis of two composite samples from the more heavily contaminated waste did not
exceed TCLP limits for TeLP Volatiles, RCRA metals or TCLP Senlivolatiles, pH did not exceed the
hazardous waste classification limits, but the Flashpoint values were within the range where the material would
be classifiea as hazaraous.
Additional discrete ch:tracterization sample analysis and composite sample TCLP :a.n'-.\ysis is being conducted
to provide additional characterization data for the excavated waste.
4.0 PROPOSED REMEDIAL ACTION
The proposed approach for rcmcdiating the: contaminated soil excavated from the Best Auto Parts Site - Grease
Trap III area is to transport the waste off-site to an approved waste disposal facility for land disposal in a
secure. permitted landfill. Material classified as non-hazardous will be disposed in a Minnesota-permitted
special waste or industrial waste disposal facility. Material classified a.~ hazmodous will be treated on-site to
render it non-hazardous and then disposed off site at an approved waste disposal facility or, if treatment to non-
hazardous levels is not feasible, disposed at a federally pennitted hazardous wa.~te land disposal facility.
4_1 On-Site Wa.~e Treatment
Analytical data for the stockpiled waste excavated from the Best Auto Parts Grease Trap #1 area indicates that
some of the waste contains levels of lead in excess of the TCLP leachate limit of 5.0 ppm, and some of the
material has a flash poim below the 140 degree Fahrenheit limit. Based on this data, these materials would
have to be disposed of as haz.ardoll3 waste: if they are: not treated prior to disposal. In ordcr to rcndcr the
material non-hazardous (based on TCLP leachate lead levels Or flashpoint values), these materials wiIl be
Page 2
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November 18, 1996
Conceptual Remedial Actio" Plan
Best Auto Pans Grease Trap #1 Area
treated on-site prior to their removal from the site.
4.1.1. Treatment of Material Exceeding TCLP Leachate Lead Limit
Treatment of the material which exceeds the 5.0 ppm TCLP lead limit will consist of mixing the material on-
site with an appropriate stabilizing agent. re-testing the treated material to document that the TCLP lead limit
is not exceeded following treatment, and then disposing of the treated material as non-hazardous waste.
In order to determine the type and quantity of stabilizing agent which will be mixed with the waste, a bench-
scale treatability test will be conducted to evaluate several stabilizing ageIltll at various mixture ratios with the
waste. The specific stabilizing agents and the range of mixture ratios to be evaluated will be determined
following consultation with disposal facilities and stabilizing agent suppliers.
Based on the results of the bench-scale testing, a stabilizing agent mixture will be determined and the waste
will then be mixed on-site with the selected stabilizing agent to achieve the desired mixture ratio. Samples
of the stabilized mixture will then be collected and laboratory analyzed to ensure that the TcLP lead limit is
not exceeded. If the TCLP lead limit is not excecd(.:d, the material will then be prepared for shipment to an
off-site disposal facility. lethe material still exceeds the TCLP lead limit. additional stabilizing agent will be
mixed with the waste until resampling results indicate that the TCLP lead limit is not exceeded.
*C:Y Treatment of Material With FIastmoint Below 140 Degrees
Tre.atment of waste material with a flashpoint below 140 degrees F will consist of on-site venting of the
materials until tlashpoints are above 140 degrees. enablinz the material to be disposed of 3S non-hazardous
waste. To vent the material, temporary soil venting systems will be installed into each soil pile which contains
material with a flashpoint below 140 degrees.
Each soil venting system will consist of a network of vertically imtaIlc:d, five foot lung, #1O-s10t sleel well
point$ with the top!> of the well screens installed to depths of at l\:aSt three f~t below the top of the soil pile.
The well screens will be installed alternately on each side of the center line of the soil pile widl a 2 foot offset.
The tops of the venting well points will be manifolded together to a horizontal pipe which will layover the
top of the soil pile and will be connected to the intake of an explosion-proof, electrically.powered, regenerative
blower. The blower will be fitted with an exhaust stack and a vapor-phase carbon treatment system.
The exhaust from the venting system blower will be sampled at start-up and at 24 hours following start-up,
with samples analyzed in the field u.~ing a portable GC. Exhaust contaminant concentrations will be compared
to Significant Exnision Rates (SERs) established by the MPCA for those contaminants present in the vented
soils. If the SERs in the venting system exhaust are exeeeded following 24 hours of operation, the optional
vapor-phase carbon treatment system will be activated and will remain in operation until the level of
contaminants in the untreated exhaust no longer exceeds SER~. Samples of the e)(haus~ from Ill", carbon
treatment system will be collected at 24. hour intervals and analyzed on-site using a portable GC to determine
when replacement of the activated carbon is necessary.
Composite samples of soil from each vented soil pile will be collected at duee day intervals and analyzed [or'flashpoint. Each sample will be composed of a mixture of equal amounts of ten individual grab samples, with
each collected from a depth of 3.0 feet into the soil pile. For each composite sample. the ten grab samples
will be placed into a one-gallon capacity Ziploc-type plastic bag. Thc bag will be emptied of air to the extent
practical and will then be sealed. After scaling the bag. the waste material in the bag will he thoroughly mixed
by manually manipulating the exterior of the bag, and the bag will then be opened and the contentlJ transferred
Page 3
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Conc.ptuaJ Remedial Action Pltul
Bcd Auto Part$ Greas~ TI'ap III Area
to appropriate sample containers. The sampling and analysis at three day intervals will continue for each pile
until the flasllpolnt for that pIle exceeds 140 degrees, at which point the venting of that pile will be terminated.
4.2 Waste Loading and Transportation Off-Site
Stockpiled wastes will be loaded into trucks and transported off.site for final disposal. Wastes which can be
disposed of as non-hv..ardous materials without requiring oIl-site treattnent will be removed from the sire as
soon as fonnal notification of wa~te acceptance is received from the land disposal facility. Material which
requires on-site treatment will be transported off.site for disp<JI;al following l;omplction of lhe trc:aunern
activities and upon subsequent receipt of the acceptance notification from the disposal fw:ility.
Material which will be dispo:scd of as hazardous waste will be transported off-site as SOon as the disposal
acceptance notification is received from the disposal facility.
Prior to removing the waste materiab, the covers over the stockpiles will be removed. The stockpiled waste
materials will then be transferred from the piles into 17 C.Y. end dumps using front-end loaders and/or
backhoes. Care will be taken throughout the loading operation to minimize spillage of the wastes onto any
unlined areas. Following the removal of a soil pile, the area prcviously covered by the pile will be swept clean
and the collected soil from the sweeping operation will a1:so be loaded into an end~mp.
Waste Manifcsts will be completed for all materials loaded onto the dump trucks. For nun-hazarduus wastes
tr:msported off.site, SWe of MinneSOtlL Special Waste Manifest fonDS will be completed. For hazardous
wastes transported off-:site. Universal Hazardous Waste Manifest forms will be completed. along with any
additional waste manifest records required by individual states through which the material will travel.
4.3 Waste Disposal
Wastes transported off-site will he disposed of in permitted land disposal facilities. Non-hazardous wastes will
be disposed of in one of the following disposal facilities located in the Twin Cities Metropolitan area: Sanifil
Landfill in Elk River, Minnesota; SFI Landfill in Pine Bend, Minnesota; Laidlaw/USPCI Industrial Waste
Landfill in RosemouD.t, Minnesota, and the Forest City Landfill in Buffalo, Minnesota. The disposal facility
will be selected on the basis of pricing and other factors.
Haz:uodous wastes traru;ported off-site will be disposed of in a RCRA permitted hazardous waste land disposal
facility. The specific hazardous waste disposal facility will be selected on the basis of pricing, permit status
and other considerations_
5.0 REPORTING
Following the completion of the waste di5POSal operations. a report will be generated which will sunullarize
the activities which took place in association with the disposal operation. Tbe report will include a summary
of the types and quantities of wastes removed, the results of anyon-site waste treatment activities, copies of
all field and laboratory analytical reports, copies of all field records maintained during the operation,
identification of aU transportation and disposal fil1llli, copics of waste manifest records and weigh tick.el:;, and
copies of all waste disposal application and acceptance documents.
Page 4
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TABLES
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'.
n/60' d
TABLE I
ANALYTICAL DATA SUMMARY
COMM~CIAL BOULEVAAD N.W DEVELOPMENT
CITY OF ANDOVER
loat Auto Site. Paint and Solvtlnt Waat. Exo.vlltion Area
Im;~ ~Exc;!lVlllion Soil Samples
>~~'~M.PUn)ESCRIP.IION::'~: ',:.
,....,..........' ., ,"'. . - . ....~....
3009607750-1-S
~",,::''.:.Y~$'.'P!)''lf::;:~:E 10111< Grease Trap #1: 4' l)tptht
1 al::8tClM 28.8 (note 11
.
: benzene 90.0
I!thylbenzene 11.5 (note 7J
metl1ylene chloride 11.2 (nOts 11
toluene 24.0 (note 11
1.1.2.2-tBtrBChIDl'Dlllhan. 47
tctr.achloroethene 18.6 (note 7 J
Xyl81l111i 3270
:';"':SANlI't.E;I>I';~"'~~B
3009607750.1-5
,>>,'.~;PCm.:lptlbl~:::~:~;:: (oa .. GlelSe Trap 11: 4' DalJlhl
PCB 1016 1800
PCB 1221 <210
fCB 1232 <:210
fCB 1242 <210
PCB 1248 <210
PCB 1254 <210
i PCB 1260 ._.. <210
..... .....
Nate1: E~timCltec:l V.lve. below reported detection Umit.
8v~l. 6S9 c19
:H.~;1Viiil3lst@
,.....nie
Ilatlum
cadmium
cnrnlTllum
lead
merC\Jrv
.denium
lIilvel
liM
,"'< ..LEtlESCRIF.rrION!<;:
3009607750-1-5
(Oil. G,!lse Tra.p #1:.~' p"eptll'
1.1
49.5
<0.21
7.9
7!l.O
<0.01 B
<:0.53
-<:0.11
:":...i:.$AMPi.ifhfilciRiP:TlhN.;~1;'
3009607750-1-$
.::;::;Sl~AlfiiJppl\l;;:~:;i; (Oil & Gres.s Trep '1: 4' Depthl
naphthalene 3100
ac.n.ptnholen. 145
acenaDIl1hene 273
fluorene <349
Iilenantlrsns 2800
carlthrOC;CflO <349
fluolenthsn. 253
pyrenc 2400
beruo(.)antllrscene 267
chrys8ne <34!:l
benzolblfluoranthene 179
beruoll.:)flucrilnthsne <349
benzola)pyrene 237
dbDnza~...f,).nthraOClnlil <34Q
benzola,Il,ilper;1ene <349
!ndeno(1.2.3-cdlpyrsne <349
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H . d ,tll.Oi
TABLE II
ANALYTICAL DATA SUMMARY
COMMERCIAL BOULEVARD N.W DEVELOPMt:NT
CITY Of ANDOVER
Best Auto Site. Paint and Solvent Area
Stockpile Soil Samples
;;~;~~~;#~;;';;\~;7:[:~i~tr]:ij~jj;:;SA.MeLE;NtiMBER.:;2:.;~'::::~::',}.::';."'::"',""':E~
:j:teJ:{;<<~Meiaii:miDffili 8-22 8-23 8-33 8-34 8-35 8-38
arsenic 1 .2 1 .4 0.58 0.92 0.55
barium 42 380 28 74 22
cadmium 0.32 0.46 0.16 0.3 0.14
chromium 120 100 14 220 17
lead 560 5200 n 1000 74
mercury <0.01 <0.01 <0.01 <0.01 <0.01
selenium <0.1 <0.1 <0.1 <0.1 <0.1
silver <O.~ <O.~ <O.~ <0.< <0..
zinc - -
__a.... ..
'~I3~::lrmm~;:~;~1f+~~;~~; :~~:~~~~~~!~HH~;:;~}?~~f~~~;~~~j~~E:~iffi1~~~~~5~~AMptj!~:NUMBER~;:~'~::::.::3:'::;:~j~f:~~::2:::~~j;:Jj:;l2~~~~~~g:
8-22 8-23 8-33 8-34 8-35 8-38
Not Detect Not Detect Not Detect Not Detect Not Datllet Not Datllet
-- '. ..
...,;....."'....,'.
........
-.....-
S-38
0.39
0.57
<0.33
<0.33
<0.33
Notel: Eetimatod Value, below reported detection limit.
tt/tt'd Bv~~ 5S9 ct9
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TABLE "
ANALYTICAL DATA SUMMARY
COMMERCIAL BOULEVARD N.W DEVELOPMENT
CITY OF ANDOVER
Best Auto Site, P8Int end Solvent Area
Stockpile Sol Samples
::1:;:~;:;;.~;;;Ji;;~;~~~i;~;:;~;;;;0;);;$;.6i.ll;'lp~"~Q~Ii.flh::'H';'.';,:.~:~:::: ,
....... ,",.. ..... .. .,~.~....
:....:.,.,':.>,~.>: ,;:,".".., <_...,....:">
~:;:;~:':,:;"'O:es;'(iiDPr.;;:;;~;; S-22 S-23 S-33 8.34 8-35 S-38
benzene 12 5,800 <POL <POL <POL- <POL
bromodichloromethane <POL <POL <POL 1,200 <POL 1.200
n-butylbenzene 1,900 4,300 <POL <POL <POL 3,900
s9c-butylbenzene 32 <POL <POL <POL <POL <POL
Chloroform 23,000 <POL <POL 4.600 2.300 4,000
2.chlorotoluene <POL 10,000 <POL <POL <POL <POL
4-chlorotoluene 870 2.800 <POL <POL <POL <POL
dibromochloromcthane 6 <POL <POL <POL <POL 1.200
dibromomethane <POL <POL <POL 3.900 <POL 54.000
1,2-dichlorobenzene 7 3,200 <POL <POL <POL <POL
1,3-dichlorobenzene 28 <POL <POL <POL <POL <POL
1,4-dichlorobcnzcnc 2 <POL <POL <POL <POL <POL
1,2-dichloropropsne 160 <POL <POL <POL <POL <POL
1.3-dichloropropane <POL <POL <POL <POL <POL <POL
ethylbenzene <POL 280,000 11 ,000 10,000 11.000 3.400
p-I:sopropyltoluene 35 <POL <POL <POL <POL <POL
methyl ethyl klltong 620 <POL <POL <POL <PQL <PQL
methyl isobutyl ketone 59 80.000 <POL . <POL <POL <POL
naphthalene 230 <POL <POL <POL <POL <POL
n-propylbenzene 260 <POL <POL <POL <POL <POL
tetrachloroethene 260 13,000 <POL <POL <POL <POL
toluene 99,000 1,900,000 530,000 629.000 1.300.000 140,000
1,2,3-trichlorobenzene 19 <POL <POL <POL <POL <POL
1,2,4-triehloroben~ene 42 <POL <POL <POL <POL <POL
1,1, I-trichloroethane 10 <POL <POL <POL <POL <POL
1.1,2-trichloroethane <POL 7.000 <POL <POL <POL <POL
trichloroethene <POL 11.000 <POL <POL <POL <POL
1,2,4-trimethvlbenzene 2,600 11.000 <POL <POL <POL 4,500
, ,3,5-trimethylbenzene 930 2.600 <POL 39,000 <POL 2,300
o-xylene 9.900 330.000 15,000 14,000 14.000 <POL
m,p-xyfene 25,000 93q,gOO 40,000 37,000 42,000 16,000
Note1: Estimated Value, below reported detection limit.
11/01'd 8vr~ 659 G19
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Gc:91 9661-81-nON
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COON RAPIDS. MINNESOTA
7.5 MINU1E QUADRANGLE
CONTOUR INT!;;RVAL 10 FEET
Environmental Sire Assessment
Best Au10Pms
1950 Bunker Lake Boulevard
Andover. Minnesota
SITE LOCATION AND LOCAL
TOPOGRPHY MAP
PROJECT
NUMBER:
3009607750
North 1-
SCALE:
See above
MAXIM
TECHNOLOGIES INC
DATE:
June 27.1996
FIGURE NO:
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c~:91 9661-81-~ON
CITY of ANDOVER
1685 CROSSTOWN BOULEVARD N,W. . ANDOVER. MINNESOTA 55304 . (612) 755-5100
A special meeting has been set up with County Commissioners, Dennis Berg and Dave
McCauley, to discuss County traffic issues within the City of Andover. This meeting will
take place at 6:00 p.m., November 19, 1996, prior to the City Council meeting. Identified
below are some of the issues we have discussed in the past as it relates to County
improvement projects:
1. Reconstruction ofthe intersection of Hanson Blvd.lCrosstown Blvd. along with the
signalization of this intersection, The main issues here are timing and funding.
Staff did meet with the Anoka County Highway Dept. staff and discussed possible
funding options. Possible options to discuss are as follows:
. City fund the project with future reimbursement by the County
- City accept County tumback street(s) as an incentive to prioritize the project
. Convince the County Board to prioritize this project
2. Reconstruction of Bunker Lake Blvd.
3. Traffic Signal at Bunker Lake Blvd.IHanson Blvd.
4. There are a number of intersections we have asked to County to evaluate for possible
signalization.(Bunker/Prairie; Hanson/Andover Blvd.; along with others)
5. Other issues?
The County has indicated that they have two items for discussion:
1. Intersections along Hanson Blvd.
2. Future county cold storage building
DATE
November 19.1996
ITEMSGIVEN.TOTHECITYCOUNCIL
Special Town Meeting Minutes - October 23. 1996
Tree Commission Minutes - November 4. 1996
City Council Minutes - November 6. 1996
Economic Development Authority Minutes - November 6. 1996
Park and Recreation Commission Minutes - November 7. 1996
Ordinance No. 8KKKKa
Ordinance No. 10Y
Ordinance No. 40G
Schedule of Bills
PLEASE ADDRESSTHESEITEMS ATTHIS MEETINGORPUTTHEMON
THE NEXTAGENDA.
THANK YOU,
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
ORDINANCE NO.8 KKKKa
AN ORDINANCE AMENDING ORDINANCE NO.8, THE ZONING ORDINANCE OF
THE CITY OF ANDOVER.
The City Council of the City of Andover hereby ordains:
Ordinance No.8 is hereby amended as follows:
Section 7.03 Special Uses
Special use permits for uses not listed herein shall not be granted except where the City
Council determines that said uses are similar in character to those listed herein,
Within any of the following districts, no land or structure shall be used for the following
uses by district except by Special use permit and in accordance with the criteria as stated
in Section 5.03 (B):
Residential Districts
Barber Shop
Beauty Shops
Cabinet MakingIWood Working in R-l District Only
Cemeteries
Christmas Tree Sales
Churches
Clubs and Lodges
Colleges and Similar Institutions
Commercial Greenhouse
Craft and antique businesses in R-4 districts in buildings designated as
l1istorical sites by a county, state, or nationally recognized historical
organization
Day Nurseries (thirteen {13} or more children)
Excavations except when a building permit has been issued
Golf Course
Highway Construction Materials (processing and storage)
Home Occupations, on a parcel ofland three (3 a) acres or larger,
utilizing an accessory structure and/or exterior storage
Marinas
Public utility or structures except when located on a public right-of-
way
Rest Homes
Riding Stables
Storage buildings for boats, snowmobiles, or similar vehicles in R-5 only
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Two-Family Home Conversions (R-4 Districts only)
Two-Family homes in R-4 and R-5 districts only when lot locations are
established and approved on original plat
Note: All other sections of the Zoning Ordinance shall remain as written and adopted by
the City Council of the City of Andover,
Adopted by the City Council of the City of Andover this 2.Q1h day of~, 1995.
CITY OF ANDOVER
A TIEST:
~. { JJJ~~b
. E, McKelvey, Mayo
L~d~
Victoria V olk, City Clerk
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
Ordinance No, 10Y
AN ORDINANCE AMENDING ORDINANCE NO. 10, THE SUBDIVISION
AND PLATTING ORDINANCE OF THE CITY OF ANDOVER.
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY ORDAINS:
Ordinance No. 10 is hereby amended as follows:
Section 4. Definitions.
Buildable Lots:
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A. In areas lacking municipal sanitary sewer. all lots or parcels shall have
an area of at least 39,000 22.500 square feet with a finished grade of at least six
and on half(6.~') feet above the seasonal high water mark, All organic material
shall be removed and replaced with granular material with no more than five
percent (5%) organic material by volume, The lowest floor shall be at least three
(3') feet above the seasonal hi gh water mark highest kno'.'m aad'or recorded vlater
table in the area of construction pursuant to Ordinance No, 17 as amended unless
evidence is submitted and certified by a geotechnical engineer that shall be
reviewed and certified bv an independent geotechnical engineer hired by the City
at the eXJ;lense of the developer and approved bv the City Council that a separation
of less than three (3') feet can be achieved and is warranted.
B. In areas served by municipal sanitary sewer. all lots or parcels shall have
all organic material removed and replaced with granular material with no more
than five percent (5%) organic material by volume for the front one hundred (100')
feet of depth of the lot at a minimum width of the lot as required for that zoning
district by the Zoning Ordinance. The lowest floor shall be at least three (3') feet
above the seasonal high water mark hi;hest known and'or recorded water table in
the area of construction pursuant to Ordinance No. 17 as amended unless evidence
is submitted and certified bv a geotechnical engineer that shall be reviewed and
certified bv an independent geotechnical engineer hired bv the City at the expense
of the developer and approved bv the City Council that a separation ofless than
three (3') feet can be achieved and is warranted.
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Page Two
Ordinance No, 10 Amendments
September 25, 1996
Section 6, Sketch Plan.
6.03(B) A rough sketch of the site showing its general shape and location of
wetlands. forested areas, proposed ponding locations. adjacent roadways,
Municipal State Aid designations. waterways, and any other significant features of
the immediate area,
Section 8. Required Preliminary Plat Data.
8.02(1) A copy of~restrictive covenants, if any, concerning all abuttint; land ~
pro.perty being platted shall be filed with the preliminary plat.
Section 9. Subdivision Design Standards.
.
9,03(B) Def-eetiens. Where horizontal street lines deflect from each other at any : '\
point: more than ten (1 Q) de;rees, said street centerlines shall be cOIlflected by a
curve'Nith a radius of not less thafl. 1'.'0'0 hundred (300') feet for minor streets and
such a greater radius in the case of other streets as the Plar..nins Commission may
determine.
9.03(B) Deflections. Where horizontal street lines deflect from eaeh other at any
point more than tim (10) degrees, said street centerlines shall be conneeted by a
curve ,....ith a radius of not less than 1'.YO hundred (~OO') feet f-or minor streets and
such a ;reater radii in the case of other streets as the Planning Commission may
determine.
9,03(B) Horizontal Curves. The minimum horizontal curve radius on minor
streets shall be fifty (50') feet or as required bv the City Engineer.
9.06 Lots.
A. Minimum Lot Size. The minimum lot area and dimension shall be as
specified in the respective zoning districts of the City Zoning Ordinance, and in
addition, the following standards shall apply:
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Page Three
Ordinance No. 10 Amendments
September 25, 1996
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AI. Municipal Sanitary Sewer. In areas served by municipal sewer systems, no
lot shall contain less than 11,400 square feet nor have a width of less than eighty
(80') feet at the building setback line. Adequate rear yard area shall be provided to
maintain a utilizable space for each lot as determined by the Planning
Commission, Comer lots shall be a minimum of one hundred (100') feet wide as
measured at the building setback line or ninety (90') feet wide for back to back lots
with a thirty-five (35') foot front setback, except for two-family lots which shall be
required to be one hundred fifty (150%) percent ofa single family minimum area
and width, Residential lots shall be required to have the lowest floor to be a
minimum of three (3') feet above the mottled soils seasonal high water mark or
one foot above the designated or designed one hundred year flood elevation,
whichever is higher unless evidence is submitted and certified by a geotechnical
engineer that shall be reviewed and certified bv an independent geotechnical
engineer hired bv the City at the expense of the developer and approved bv the
City Council that a separation of less than three (3') feet can be achieved and is
warranted. Any subdivision, lot split or replatting of existing developments shall
be required to meet the standards of the original development or to meet the
average size of the existing lots. On continuing streets where houses were
constructed prior to the adoption of Ordinance 10H, adopted April 5, 1983, the
setback shall be thirty-five (35') feet unless the existing structures would indicate a
lesser setback to maintain uniformity in R-2, R-3, R-4 districts.
A2, Areas Lacking Municipal Sanitary Sewer Within the Urban Service
Area. In areas lacking municipal sanitary sewer within the Metropolitan Urban
Service Area, no lot shall be developed for residential purposes unless it contains a
minimum of 3 9,000 22.500 square feet of contiguous buildable land area with a
minimum width of one hundred fifty (150) feet and a minimum depth of one
hundred fifty (150) feet and has a minimum lot width of at least one hundred sixty-
five (165') feet as measured at the front setback line. In addition. there shall also
be two (2) 5.000 square foot areas designated and staked for the primax:)' and
secondary on-site septic drainfield based on the design criteria for a four (4)
bedroom home. The designated drainfield locations as stated above shan comply
with Chapter 7080 as amended. The location of the primax:)' and secondax:)' sites
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Ordinance 10 Amendments
September 25, 1996
shall be indicated on the preliminary grading plan and the design specifications for
the drainfields shall be submitted with the submittal of the preliminary plat. Said
lot shall be required to have a minimum finished grade of at least six (6') feet
above the seasonal high water mark and also require the lowest floor to be a
minimum of three (3') feet above the mottled soils seasonal high water mark or
one foot above the designated or designed one hundred year flood elevation,
whichever is higher unless evidence is submitted and certified by a geotechnical
engineer that shall be reviewed and certified by an independentindependant
geotechnical engineer hired bv the Citv at the e){pense of the developer and
approved bv the City Council that a separation ofless than three (3 ') feet can be
achieved and is warranted, The preliminary plat shall show a feasible plan for the
future resubdivision by which lots may be in areas served by municipal water and
sanitary sewer systems.
A3, Areas Lacking Municipal Sanitary Sewer Outside the Urban Service
Area.
In areas lacking municipal sanitary sewer outside the Metropolitan Urban Service
Area, no lot shall be developed for residential purposes unless it contains a
minimum of 108,900 square feet, of which 39,000 22.500 square feet of
contiguous land area is buildable with a minimum width of one hundred fifty
(150') feet and a minimum depth of one hundred fifty (150') feet. In addition.
there shall also be two (2) 5.000 sq).lare foot areas designated and staked for the
primary and secondary on-site septic drainfield based on design criteria for a four
(4) bedroom home. The designated drainfield locations as stated above shall
comply with Chapter 7080 as amended. The location of the primary and
secondary sites shall be indicated on the preliminary grading plan and the design
specifications for the drainfields shall be submitted at the time of the submittal of
the preliminary plat. Said lot shall be required to have a minimum finished grade
of at least six (6') feet above the seasonal high water mark and also require the
lowest floor to be a minimum of three (3') feet above the seasonal high water mark
or one foot above the designated or designed one hundred year flood elevation,
whichever is higher unless evidence is submitted and certified bv a geotechnical
engineer that shall be reviewed and certified bv an independent geotechnical
engineer hired bv the Citv at the expense of the developer and approved bv the
Citv Council that a separation ofless than three (3') feet can be achieved and is
warranted. Said lot shall also have a width of at least three hundred (300') feet.as
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Page Five
Ordinance No. 10 Amendments
September 25, 1996
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measured at the.fumt building setback line, For lots which abut a cul-de-sac, the
lot width at the front setback line is to be one hundred sixty (160') feet, Two lots
maximum are allowed at the end of each cul-de-sac regarding lot width.
The preliminary plat shall also show a feasible plan for the future resubdivsion by
which lots may be resubdivided to meet the size and dimension standards of lots in
areas served by municipal sanitary sewer where the City deems it necessary in
those areas that can be served in the future.
Adopted by the City Council of the City of Andover this _~
September , 1996,
day of
ATTEST:
CITY OF ANDOVER
J' ~.1n{.,J<~
J, E, McKelvey, Mayor
~/b
Victoria V olk, City Clerk
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Page Five
Ordinance No. 10 Amendments
September 25, 1996
measured at the.fumt building setback line, For lots which abut a cul-de-sac, the
lot width at the front setback line is to be one hundred sixty (160') feet. Two lots
maximum are allowed at the end of each cul-de-sac regarding lot width.
The preliminary plat shall also show a feasible plan for the future resubdivsion by
which lots may be resubdivided to meet the size and dimension standards oflots in
areas served by municipal sanitary sewer where the City deems it necessary in
those areas that can be served in the future.
Adopted by the City Council of the City of Andover this_~
_September ,1996.
day of
CITY OF ANDOVER
ATTEST:
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Victoria V olk, City Clerk
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
Ordinance No. 40G
AN ORDINANCE AMENDING ORDINANCE NO. 40, THE LOT SPLIT
ORDINANCE OF THE CITY OF ANDOVER.
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY ORDAINS:
Ordinance No, 40 is hereby amended as follows:
TITLE
AN ORDINANCE REGULATING THE SPLITTING OF RESIDH.m.'\L LOTS,
PARCELS OR TRACTS OF LAND WITIllN THE CITY OF ANDOVER.
SECTION 1. DEFINITIONS
A residential lot split is any division of a lot, parcel, or tract of land into not more
than two (2) parcels when both divided parcels meet or exceed the minimum
requirements for platted lots in the applicable zoning district.
A. No residential lot, parcel or tract ofland shall be divided unless the resultant
lots have at least the minimum width, depth and square footage as required
for any parcel of land in the zoning district wherein the lot is located.
B, No owner may utilize this method ofland division on any parcel more than
one (1) time in any three (3) year period, A three (3) year waiting period
for a lot split is required on all lots, parcels or tracts from the date they were
created by previous lot splits under this ordinance,
Adopted by the City Council of the City of Andover this _fuh_ day of
yovembet:_,1996.
A~ST: '
t-w.- tld
Victoria V olk, City Clerk