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Home My WebLink AboutCC May 20, 1997 CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER. MINNESOTA 55304 . (612) 755.5100 Regular City Council Meeting - Tuesday, May 20, 1997 Call to Order Resident Forum Agenda Approval Consent Agenda Approval of Minutes Discussion Items 1. Preliminary Plat/Nightingale Preserve, Cont. 2. Discuss Hamilton Square Request for Private Construction of City Maintained Streets & Utilities, Cont. 3. Hills of Bunker Lake 5th Addition Park Discussion/97-15 4. Public HearingNacation of Easement/Hope Lutheran Church 5. Authorize 1997B G.O. Special Assessment Bond 6. Set Sale/1997B G.O. Special Assessment Bond 7. Refunding of Bonds 8. Set Public Hearing Date/Redevelopment Project Area EDA Meeting 9. Establishment ofa Redevelopment Project Area Reports of Staff. Committees. Commissions , 10. Humane Society / Non-Discussion/Consent Items 11. Declare Cost/Order Hearing/93-17/Crown Pointe, Cont. 12. Approve Ord. Summary/Ord. # 214/Preservation of Shade Trees 13. Adopt Ord. # 36A to Repeal Ord. # 36 14. Adopt Ord. # 49A to Repeal Ord. # 49 15. Adopt Ord. # 117 A to Repeal Ord. # 117 16. Approve Garbage Hauler Licenses 17. Accept Feasibility Report/97-22/1736 Andover Blvd NW 18. Receive Bids/97-14/Prairie Road & Bunker Lake Blvd Improvements 19. Award Bid/96-26/S~ ofSWY< of Section 22 (Woodland Estates) 20. Award Bids/96-15/Public Works Expansion 21. Approve Plans & Specs/Remaining Bid Package/96-15/Public Works Expansion 22. Approve Final Payment/96-28/Well #3 Maintenance 23. Approve Final Plat/Timber River Estates 24. Accept Rezoning Withdrawals/Chesterton Commons Mayor-Council Input Payment of Claims Adjournment agenda Bookmark Name minutes nightingale hamilton disc9715 hope authorize setsale refunding phearing redevelop humane dc1r9317 ord1l7A garbage acpt9722 bid9714 bid9626 bid9615 appr9615 fpay9628 timber ashford CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: May 20. 1997 AGENDA SECTION Approval of Minutes ORIGINATING DEPARTMENT V { City Clerk ITEM NO. Approval of Minutes The City Council is requested to approve the following minutes: May 6, 1997 Regular Meeting (Kunza absent) May 6, 1997 EDA Meeting (Kunza absent) " / / CITY OF ANDOVER REQUEST FOR CITY COUNCIL ACTION DATE May 20. 1997 AGENDA ITEM /. ORIGINATING DEPARTMENT Andover Review Committee Preliminary Plat Nightingale Preserve PUD Nightingale Partners, LLP The City Council tabled this item at the May 6, 1997 meeting until the Coon Creek Watershed District reported on the preliminary plat. The Board of Managers of the CCWD met on Monday, May 12, 1997 and approved the Nightingale Preserve project with conditions or concerns. Attached is a letter from Mark Jacobson, Water Resource Specialist, CCWD for Council review. If the Council accepts the letter/report of the CCWD, the Council is requested to approve the preliminary plat for the Planned Unit Development (PUD) of Nightingale Preserve located in Section 15, Township 32, Range 24, Anoka County, Minnesota as requested by Nightingale Partners, LLP. Attached is a resolution approving the preliminary plat that has been revised from the May 6, 1997 meeting. Also attached is the Staff report presented to the City Council on May 6, 1997 for background information on the request. I MAY-13-1997 08:21 FROM COON CREEK WATERSHED DIST TO ANDOVER P.01 mOON ') 12 J 01 C R ~ I! K WATERSHED DISTRICT - Ce,",al Avenue Norrnea.' . S...ire 100 . /SIOin" . Min"e.ota "4J4 NOTICE OF PERMIT APPLICATION STATUS Project: Nightingale Preserve Date: May 13,1997 Applicant: . Nightingale Properties, LtC 920 West Broadway Forest Lake. MN 55025 Permit Application II: 96-85 At their meeting on May 12, 1997, the Board of MlI1'lllgers oftbe Coon Creek Watershed District approved the above referenced project ",ith the following concerns: 1.) Receipt ofperfornlance escrow: $1,000.00. 2.) Recommend to the City of Andover ;md the applicant to define a channel from the south property boundary of Nightingale Preserve to the ditch on Wittington Ridge. To proceed with, and receive; your pI-'t'mit, the District must receive: / 1.) Performance escrow: $1.000,00 i. Payment may be made in cash, or . iL First $S 00 paid in cash with remainder covered by a letter of credit. Please be advised that tllis is not a permit and that work without a pcnnit is a violation of the terms of Coon Cm;kW~crshed Di3trict Rule 1.03. If you have anY questions. please call 755-0975. Sincerely, 71M~ Mark Jacobson, Water Resource Specialist cc: File 2-1-96-76 City of Andover Bob Payett~ o / ~r1"'le(t 01'11 'Aeyeled J:lClQO' TOTAL P.01 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO -97 A RESOLUTION APPROVING THE PRELIMINARY PLAT OF THE PLANNED UNIT DEVELOPMENT OF NIGHTINGALE PRESERVE BY NIGHTINGALE PARTNERS. LLP LOCATED IN SECTION 15, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA. WHEREAS, pursuant to published and mailed notice thereof, the Planning and Zoning Commission has conducted a public hearing; and WHEREAS, the Andover Review Committee has reviewed the preliminary plat; and WHEREAS, as a result of such public hearing, the Planning and Zoning Commission recommends to the City Council approval of the plat subject to the following: 1. Variances to Ordinance No.8, Section 6.02 for lot area and lot width. " 2. Extension of 157th Lane NW to the western property line of the plat. The preliminary plat and the grading, drainage and erosion control plan and all other plans shall be revised to reflect the extension. J 3. Variances from Ordinance 10, Section 9.06A3 for the 150' x 150' building area requirement because of the fact that this a PUD. 4. The developer obtains all necessary permits from the Coon Creek Watershed District, DNR, Corps of Engineers, LGU, MPCA and any other agency that may be interested in the site. 5. Geotechnical engineering report being reviewed and approved by the independent geotechnical engineer and accepted by the City. 6. A street/storm sewer plan and profile being reviewed and approved by the City Engineer. 7. Park dedication as recommended by the Park and Recreation Commission as determined by Ordinance No. 10, Section 9.07. 8. Contingent upon approval of the Special Use Permit for the Planned Unit Development. , J / Page Two Resolution Preliminary Plat - Nightingale Preserve 9. Revisions be made to the preliminary plat and the grading drainage and erosion control plan and all other plans pursuant to the recommendations of the Coon Creek Watershed District. Adopted by the City Council of the City of Andover this 20th Mav . 19...,2L. day of CITY OF ANDOVER ATTEST: J.E. McKelvey, Mayor Victoria V olk, City Clerk " / j ~ .. Regular Andover City Council Meeting Minutes - May 6, 1997 Page 5 / (Special Use Permit/POD/Nightingale Preserve, Continued) Mr. Wheeler - understood the covenants were valid for only ten years and "', then it falls back as the City's liability. Attorney Hawkins advised covenants are valid for up to 30 years. Mayor McKelvey suggested the maximum length of time be requested in the covenant. Mr. Wheeler - wondered if it is a new City policy to allow those with' less than desirable land to developer smaller lots and leave the swamp area open. The Council noted the problems with including the wetland areas as a part of the individual lots. The City has made a commitment to save as much wetlands as possible without disfiguring them. In this situation, the density zoning works out well; but each person would have to go through this same procedure for a Special Use Permit for a PUO to be granted. MOTION by Orttel, Seconded by Dehn, introducing the Resolution granting the Special Use Permit for the single family rural Planned Unit Development for the property known as Nightingale Preserve as prepared. (See Resolution R101-97) Motion carried on a 4-Yes, 1-Absent (Kunza) vote. BADGB PRESBNTATION/FIREFIGHTBRS \ JFire Chief Dan Winkel presented badges to the following firefighters who have successfully completed their probationary period: Tom Beberg, Rick Bickford, Paul Blesi, John Carpenter, Jennifer Podany, Tim Rossmeisl, Rob Strandlund, and John Wallace. The Council then recessed to go outside to view the new fire truck, 8:05; reconvened at 8:13 p.m. PRELIMINARY PLAT/NIGHTINGALB PRESBRVE Mr. Carlberg reviewed the proposed preliminary plat for the Planned Unit Development of Nightingale Preserve as requested by Nightingale Partners, LLP. He noted the three variances: lot area and lot width as a part of the PUO; a 600-foot variance for the length of the cul-de-sac on 157th Lane; and variances to the buildable land area of a minimum width and depth of 150 feet. The three comments of the Andover Review Committee have to do with the developer's request to use an alternative to the mottled soil elevation, the extension of 157th Lane to the western property line, and the storm water drainage for the area. Braun Intertec has recommended the proposed highest anticipated water table be verified by installing piezometers and monitoring them over a period of time. The City Engineering Department is also recommending that prior to any footing inspection, a geotechnical engineer certify that the '.owest floor have at least a three-foot separation above the highest _dnticipated water table. The Park and Recreation Commission is recommending cash in lieu of land for park dedication. The Planning and Zoning Commission is recommending approval with conditions. Regular Andover City Council Meeting Minutes - May 6, 1997 Page 6 (Preliminary Plat/Nightingale Preserve, Continued) Mr. Carlberg went on that the Andover Review Committee is recommending that 157th Lane NW be constructed to the western property line of the'" plat to allow for the future connection of Raven Street NW, which is located at the southwestern edge of this plat in Wittington Ridge. The Council agreed with that recommendation. . There was considerable discussion on the drainage issue. Mayor McKelvey, worried about the water table level, noting the problems in that area in the past when there have been heavy rains. Mr. Erickson detailed the drainage from the plat south through the drainage and utility easements in Wittington Ridge and eventually discharging into Ditch 37. The discharge would have to be at the pre-development 25-year rain. The City has reviewed that and the Coon Creek Watershed will be reviewing it at their May 12 meeting. Jerrv Windschitl. President of Ashford Develocment. develocer of Wittinaton Ridae - was specifically representing Erion Mayher, Lot 2, Block 2, Wit tington Ridge, who is out of the country. Mr. Mayher called him today concerned with the potential impact of the drainage from Nightingale Preserve on his lot. Mr. Windschitl stated the impact is quite significant. He stated the drainage for Wittington Ridge was not designed for the proposed storm drainage that the plat of Nightingale Preserve will discharge on it. The Wittington Ridge drainage system was 'designed to handle the storm water from this lot plus the undeveloped /area to the north that had a natural drainage to the area. He stated the net effect of this proposal is to run the drainage out of the 80- acre site at approximately 2.3 feet lower than the present rates. He detailed the existing and proposed elevations of the pond, noting only a .7-foot bounce is being allowed on the pond in Outlot A. He also stated the ditch system is private and was never given to the City as a public ditch. Because of how sensitive this is to the farmers further south, they went through an extensive ponding system when developing Wittington Ridge. Now the developer above this plat is corning into the system for free and which also has the potential of flooding out two of the property owners in the plat. The ditch in the northern portion of Wittington Ridge was not cleaned out, but in the southern portion it was. He stated it is an unreasonable position for the City to feel it has the right to dump whatever quantity of water it wants from undeveloped land through the drainage easements he provided. It is also unreasonable to just dump water onto a county road and let it go down stream until it eventually finds a home. Mr. Windschitl went on to propose the developer has other options which would not flood out the property owners. One option would be to place a higher invert on the ponds. The water has a natural right at 893.5, and that is where the invert should be, not at 891.2 feet as proposed. The developer could also go with two 100-year ponds or increase the size of the ponds to lessen the affect on the people down stream. 'Mike Gentz. 15629 Osaae Street - was concerned with where the flow of ,water would go. There was a meeting and he understands people are looking at this issue. He spent thousands of dollars on his property, and he is concerned with the drainage. Regular Andover Ci ty Council Meeting Minutes - May 6, 1997 Page 7 I (Preliminary Plat/Nightingale Preserve, Continued) Tonv Howard. Wittinqton Ridqe reiterated the concerns of Mr. "'. Windschitl and Mr. Gentz. He understands that the water does not go north out of Outlot A, but he has a problem with the elevations which show it is lower to the north than to the south. From what he could- tell, the water is being drained right onto the property of Mr. Gentz. Also, he'd like to see 157th Lane constructed to the edge of the. property. If there isn't the ability to access 157th from Swallow in . the future, then all of that traffic from the north would come down Raven and through their development. Brvan? . 15667 Raven - stated they have grown to appreciate the area and their neighbors. He felt the area needs to be protected as much as possible, especially those who will be most affected. He is concerned that the City would allow this to happen to those properties where a lot of money and time has been spent to develop their pride and joy. He stated the City needs to look at this seriously or there is a potential travesty which would affect a couple people. He is very concerned for his two neighbors and for the increased traffic on Raven as well. Tim Kellv. Administrator of the Coon Creek Watershed explained Nightingale Preserve has been before the Board but was tabled. One issue was the nature of the drainage easement, which was beyond their 'abilities because it is a City drainage. They also discussed the /flooding concerns on the Gentz and Mayher properties. Mr. Kelly went into some detail on their policies, one of which is that the development isn't to interfere with the drainage functicns of the ditches used by agricultural functions down stream. Secondly, the route of the storm water drainage is to be over a public system. In this case, there is a drainage easement immediately south in Wittington Ridge. They also asked the developer to provide calculations to show that there would not be an elevation change or a timing change that could affect other properties. Mr. Gentz's home is 200 to 250 feet from the ditch. The calculations show there will be a slight increase for about six hours, and that is the issue that will be discussed by the Board on May 12. The developer has also been asked to provide assurances that there will not be detrimental effects down stream. Their standards are written for a performance basis, and they allow the applicant to solve the problems to meet those criteria. As a result of a meeting with the developer and concerned residents on April 29, the additional calculations submitted by the developer indicates that with the discharge from this plat at the controlled rate, Mr. Gentz probably won't even notice it. The Watershed's engineer will be presenting that conclusion in his report to the Watershed Board at the May 12 meeting. The site has not been designed for two 100-year events. That was not required because there was access to a public drainage system. What they are doing now is to make sure those structures are not at risk. ~ lengthy discussion on the storm dr~inage issue continued. Councilmember Orttel had a concern with approving the preliminary plat prior to the Watershed Board approval of the drainage. Mayor McKelvey was also concerned with the conflicting information from different Regular Andover Ci ty Council Meeting Minutes - May 6, 1997 Page 8 ./ (Preliminary Plat/Nightingale Preserve, Continued) engineering firms regarding the direction the water flows from this plat. He was told that much of it naturally flows north, but now it will' be flowing south. MOTION by Knight, Seconded by Dehn, that we table the consideration of the preliminary plat until the report comes back from the Watershed. DISCUSSION: Mike Muske. Niqhtinqale Preserve - stated they have been working on the plat for the last 1 1/2 years. During the conceptual stage, the Council asked them to consider a clustered POD development. They have worked with the City, complied with their requests and now meet all of the requirements. The plat does meet the drainage plan the City has in place, and the City's engineer agrees with it. Their own engineer agrees with it, and the Watershed requirements have been met. Gi ven all that, he questioned how the plat can now be tabled. The Council explained the concern with flooding people down stream, and there seems to be some disagreement with what was told by previous engineers. The item is being tabled for only two weeks until the City is assured that all requirements are met. Winslow Holasek. 1159 Andover Boulevard asked if an overall feasibility study has been done for storm water drainage for this entire ~area. He also noted that a similar situation occurred in Pine Wood '/Estates that drains into a small drainage easement and then overflows across Hanson Boulevard and eventually down to the creek. He asked why the proposed storm water project for Pine Wood Estates was never implemented. Mayor McKelvey stated he was not aware of any study done for drainage in this area. He was not able to provide an answer to the question in Pine Wood Estates at this time. Motion carried on a 4-Yes, I-Absent (Kunza) vote. (The proceedings were briefly interrupted by those wishing Councilmember Orttel a happy birthday!!) DISCUSS HAMILTON SQUARE REQUEST FOR PRIVATE CONSTRUCTION OF CITY MAINTAINED STREETS AND UTILITIES Mr. Erickson explained the attorney for the Hamiltons has requested they be allowed to install their own municipal improvements. The City policy is, and always has been, that the City utilities are installed by the City to insure proper installation and long-term assurance that future maintenance and repairs to the facilities are kept at a minimum. Staff has a concern with changing the procedure and is recommending those utilities be installed by the City per the policy. He felt the City gets better quality when the contractor is working for the City. At '.this point, the preliminary plat has not yet been submitted for Hamilton ./Square, and the exact location of the trunk lines have not yet been determined. ) CITY OF ANDOVER REQUEST FOR CITY COUNCIL ACTION DATE May 6, 1997 AGENDA ITEM ORIGINATING DEPARTMENT Andover Review Committee Preliminary Plat Nightingale Preserve PUD Nightingale Partners, LLP The City Council is requested to review and approve the preliminary plat for the Planned Unit Development (PUD) of Nightingale Preserve located in Section 15, Township 32, Range 24, Anoka County, Minnesota as requested by Nightingale Partners, LLP. General Comments . The proposed preliminary plat is currently zoned R-l, Single Family Rural. The / proposed plat is located in the 2010-2015 Metropolitan Urban Service Area (MUSA) and is proposed to be developed with private individual wells and septic systems. . The proposed subdivision is to be developed as a Planned Unit Development (PUD) and consists of 11 single family residential lots. . The developer and/or owner is responsible to obtain all necessary permits (DNR, U.S. Army Corps of Engineers, Coon Creek Watershed District, LGU, MPCA and any other agency which may be interested in the site.). There are variances being requested with the proposed preliminary plat. Variances being requested are as follows: A. Variances to Ordinance No.8, Section 6.02 are being requested for lot area and lot width as a part of the development of the PUD. B. Variance to Ordinance No. 10, Section 9.03(g) for the length of the cul-de-sac on 157th Lane NW. Section 9.03(g) allows a maximum cul-de-sac length of 500 feet. The proposed cul-de-sac is 1,100 feet. A 600'variance is being requested. C. Variances are being requested to Ordinance No. 10, Section 9.06A3, which requires all lots to have at least 22,500 s.f. of buildable land area with a minimum width of 150' and a minimum depth of150'. / J \ / , I Comments by the Andover Review Committee 1, The developer is requesting to use an alternative to the mottled soil elevation that has been determined for the development as specified in Ordinance No. 10, Section 9.06A3 and instead is proposing to determine the highest anticipated water table which is allowed by this section. Attached is a report from Braun Intertec (geotechnical engineer) hired by the City at the expense of the developer to review the developer's geotechnical engineers report. Braun Intertec recommends that the proposed highest anticipated water table be verified by installing piezometers and monitoring them over a period of time. The City Engineering Department is also recommending that prior to any footing inspection made by the City, a geotechnical engineer certify that the lowest floor have at least a 3' separation above the highest anticipated water table as provided in Ordinance No. 10, Section 9.06A3. 2. The Andover Review Committee is recommending that 157th Lane NW be constructed to the western property line of the plat to allow for the future extension of the street. Raven Street NW located at the southwestern edge of this plat is intended to connect with 157th Lane NW in the future. See the attached concept drawing of this connection. The Planning and Zoning Commission is also recommending the extension. 3. A meeting was held on Tuesday, April 29, 1997 with the Coon Creek Watershed District, Ashford Development Corporation, Nightingale Properties, LLP and concerned property owners of Witting ton Ridge. The discussion revolved around the discharge of drainage from this plat southerly to Anoka County Ditch No. 37. This plat discharges across and into an existing ditch located in the Wittington Ridge plat which outlets into Ditch No. 37. As a result of the meeting, it was determined that the developer's engineer will reevaluate the 100 year flood elevation for lots 1 & 2, Block 2, Wittington Ridge. In addition, the developer's engineer and CCWD will verify the post-development rates of flow leaving the development (Nightingale Preserve) to ensure the rates do not exceed the pre-development rates. The CCWD will be evaluating the drainage in addition to reviewing the wetlands on this site and the existing Wittington Ridge development. The CCWD will be reviewing this plat at their May 12, 1997 meeting. If the Council approves the preliminary plat it should be made contingent upon the approval of the CCWD with any modifications required by the CCWD to be incorporated in the preliminary plat. Planning and Zoning Commission Recommendation The Commission is recommending approval of the preliminary plat with the conditions listed on the attached resolution. Park and Recreation Commission Recommendation The Commission reviewed the preliminary plat at their May 1, 1997 meeting. The Commission is recommending the acceptance of cash in lieu of land. 8.01 IDENTIFICATION AND DESCRIPTION a. Proposed name is Nightingale Preserve. d. Scale is I" = 100' g. The preliminary plat was prepared by Swenson Land Surveyors and the grading, drainage and erosion control plan was prepared by Sathre-Berquist, Inc. 8.02 EXISTING CONDITIONS b. Total acreage is 38.6 +/- acres. c. The existing zoning within 300 feet of the proposed plat has been shown. f. Location of all existing telephone, gas, electric and other underground/overhead facilities are shown on preliminary plat per ordinance requirements. g. The boundary lines within 100 feet of the plat have been shown along with the names of the property owners. / h. A Tree Protection Plan has been submitted to the City for review and approval. j. A soil boring report has been received by the City. 8.03 DESIGN FEATURES a. The proposed right-of-way as indicated is 60 feet. c. The storm drains and street plan/profile will be designed by the developer's engineer and approved by the City Engineer prior to construction. g. The setbacks for each lot are shown for the single family residential area. h. The proposed method of disposing of surface water has been shown on the grading, drainage and erosion control plan. A final review by the City Engineer shall be required. 8.04 ADDITIONAL INFORMATION b. Water supply will be by individual private well. / c. Sewage disposal facilities will be private individually septic systems. f. Flood Plain Management is regulated by the City of Andover with assistance from the Coon Creek Watershed District (See Section 9.04(b) for additional information regarding the 100 year flood elevation.). g. Street lighting is required and the installation costs will be paid for by the developer. j. The total linear road mileage for the proposed plat is 0.26 miles. k. Location of Area Identification Signs. Special Use Permit required. Application has not been made to date. 9.02 STREET PLAN a. The typical section, right-of-way and grade are indicated on the preliminary plat. 9.03 STREETS a. The proposed right-of-way is shown as 60 feet which conforms to standards by classification. n. Boulevard is required to be 4" topsoil, spread, seeded, mulched and disc anchored. 9.04 EASEMENTS b. A drainage easement has been shown to follow the 100 year flood elevation. 9.06 LOTS e. The developer is responsible to obtain all necessary permits from the CCWD, Army Corps of Engineers, LGU, MPCA, and any other agency that may be interested in the site. 9.07 PARKS, PLAYGROUNDS, OPEN SPACES Park dedication as recommended by the Park and Recreation Commission and approved by the City Council. / I . I I I f I I n '-- :--1--_ ~ 1.1. ~ I.&.. .,. ~ ,.... .... J ~ )'/ .:;. '.}::)':::;::.::::'-.:~:':'.......:: /. ~.,. ." --i \ "" .".l;.<'~''''.''.:''''..':.'':''4'';.''.'''''. '. .' r....:; ':"~..' -~/ ::'i:.';!.r~:;':,:~;;~':,~.~':;:.;:i::,: ~ -;-:-!:::.::>?:"/': I '- I~ ..' t.-. . -.-..... -. ..... ..' , . ,...., ...., .- . . I '" ! :J ;";,:.,,,';:'.':;'~.':"::': ..,.:.,;.<~;::~~ · 1 3 "" I I i "-..... ;,:. ..,...~.:::::::><,:.::::.,...','. ''::-:':''.:::~:.::~ .7..~10N\ - ~ '............J! ;' ';,}>:;:; }::,:.;;,<\: 1'~fr1'~ w.:-. f!:. I iiI ............ 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I -db-- I I Zoning Map , , 1 I I I A ~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ) DATE: May 20 1997 AGENDA SECTION Discussion Item ORIGINATING DEPARTMENT Scott Erickson,~ l Engineering ITEM NO. ~. Discuss Hamilton Square Request for Private Construction of City Maintained Streets & Utilities, Inc. This item was tabled at the May 6, 1997, City Council meeting. On May 13, 1997, I met with the developer's engineer, Mr. Jeff Shopeck of Loucks and Associates, to discuss the proposed utility locations and timing of this project. There were two areas of concern which would potentially delay the installation of city installed streets and utilities. These two areas are the development of a feasibility report for this project and the time required for bidding this project. As the Council has directed staff to expedite this project, it would be possible, at the developer's request, to develop the feasibility report and perform the design concurrently with the preliminary plat review of this project and to add this project as a change order to one of ;' the projects the city currently has an open contract on. This would eliminate the additional "City Time" associated with this project. The timing for the development of this project also depends on the developer's engineers and surveyors ability to correctly design the preliminary plat the first time and also on the developer's ability to grade the site within the necessary time frames. We will continue to work closely with the developer and their engineers to move this development along in a timely manner. It is also important for the Hamilton's and Ashford Development (Jerry Windschitl) to coordinate their activities to insure they are able to develop in the time frame they are anticipating. Staff will work with both developers to assist in this coordination. J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION j DATE: May 20. 1997 AGENDA SECTION Discussion Item ORIGINATING DEPARTMENT Todd Haas, Parks '-\~ I / ITEM NO. Hills of Bunker Lake 5th Addition Park 31 Discussion/97-15 The City Council is requested by the adjacent property owners of the Hills of Bunker Lake 5th Addition Park to discuss the location of the proposed softball field and playground area which has been recommended and approved by the Park and Recreation Commission. Attached with this item is a letter dated April 26, 1997 from the adjacent property owners with their concerns and opinions. History of the project is as follows: . August 15, 1996 - Park and Recreation Commission met on site to review a location of the field. . September 5, 1996 - Park and Recreation Commission discussed and recommended the proposed Layout A (see attached). . September 19, 1996 - Park and Recreation Commission was updated by City staff that the park layout was satisfactory with the Andover Lions Club. . January 21,1997 - Councilmembers requested that adjacent property owners be notified of projects going that will directly affect them. . February 20, 1997 - Staff with the adjacent property owners in regards to the proposed park development (see attached Layout A). Property owners requested the field be relocated so that home plate is out near Bunker Lake Boulevard and the parking lot is located closer to Bunker Lake Boulevard (see attached Layout B). . February 26, 1997 - Staff sent out letter to the adjacent property owners showing the requested changes. None of the property owners attended the March 6, 1997 meeting due to fact that they were satisfied with Layout B. . March 6, 1997 - Park and Recreation Commission received a memo from Kevin Starr, Public Works Parks Supervisor in regards to the proposed Layout B. Also is a memo from MN-WS Playground expressing their concern. . March 20, 1997 - Park and Recreation Commission requested staff to position home plate and playground equipment near parking lot (see Layout C). Staff sent a letter to property owners regarding the proposed changes. . April 3, 1997 - Park and Recreation Commission met with property owners (see attached meeting minutes). . Received letter dated April 26, 1997 from concerned property owners regarding proposed Layout C (see attached letter). Staff was notified by one of the property owners requesting to discuss this issue with the City Council. Note: David O'Toole, Park and Recreation Commission Chair, will be present at the meeting to answer any questions and explain their reasoning for Layout C. The City Council will need to determine if they agree with the recommendation of Layout C by the Park and Recreation Commission. " , CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (612) 755-5100 PARK AND RECREATION COMMISSION - SEPTEMBER 5, 1996 MINUTES f The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Jim Lindahl on September 5, 1996, 7:36 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Tom Anderson, Dave Blackstad, Dave O'Toole, Roger Paulson Al Grabowski, Jeff Kieffer Park Coordinator, Todd Haas Others Commissioner absent: Also present: APPROVAL OF MINUTES August 28, 1996, Special Meeting: Correct as written. MOTION by O'Toole, Seconded by Anderson, approval of the Minutes from the 28th as written. Motion carried on a 5-Yes, 2-Absent (Grabowski, Kieffer) vote. ~/ HILLS OF BUNKER LAKE 5TH ADDITION PARK DISCUSSION Mr. Haas reviewed a proposed layout of the Hills of Bunker Lake 5th Addition which includes a softball field, a play area in the northwest corner, a trail along the railroad track and circling the park, and a parking lot with 30 parking stalls. The ball field would be 200 feet, so it could be used for T-ball or 12-and-under baseball. A pathway along Bunker Lake Boulevard that is planned from the Shadowbrook plat will tie into this trail and will access the Bunker Hills park. The trail along the railroad track is part of the Coon Creek trail that will be constructed next summer. Commissioner O'Toole suggested that since much of the funding has been donated by the Andover Lions Club, that they be shown the proposed layout and given an opportunity to provide input. One idea for the play area is to use a railroad theme, which is also the theme of the Andover Lions Club. The Commission generally agreed with the proposed layout and with the suggestion of a railroad theme for the play area. They also felt that work should begin on the ball field this fall, including grading, a~ lime and fencing. The intent would be to get the field ready this fall so it can be seeded as early as possible next spring. The trail would also be done next spring, and the parking lot would be done last. They also asked that the proposal be presented to the Andover Lions. I I, I 'U I I i I 5; ^ ~ """"'" i I; I Oil ~ . ~ ",..JtI -ffJ.$' r "., -r:J3;( ('I'n9 -, .:;to S"'H / , I i i I i . I , . I - I I I i I I , ! ,I /1 i I I I I . I [T1 ~ (f) ~ "".,."",.",." ...... .,..;>.,,,"""'" "'.' .,..' . "",,"'" ",. .,. ....,........".,.""" ",. ." ....... ",,,","" -=i "lV:;~ ".? _ /\ . IV ( ~"1>' ,;;0 '.~ ~^ I f"Tl Z -\ :;:J "1> Z () f"Tl . : " i.AYOCAT A .'\. , '\ Regular Park and Recreation Commission Meeting Minutes - September 19, 1996 Page 2 / SUNSHINE PARK - CONCESSIONS UPDATE Ms. McGann reviewed the report showing the rental income for 1996 from the concessions at Sunshine Park. The City received $1,368.87 in total concession rentals as of September 17. Another approximately $300 is expected for September. At this point those funds have been put in the General Fund. She will check on where the funds came from for the freezer that was purchased for the concession building. If it came fro~ the General Fund, that should be reimbursed from the concession rentals first. It was the consensus of the Park Commission that the funds from the concession rentals should come back to the park funds, especially if the park budget is paying for the electricity, water, and maintenance. They also expected that the concession rentals would increase in 1997 because it could be opened at the beginning of the season. The Commission also discussed how the concessions should be handled in 1997. Options are to offer the contract to the same company or ask nonprofit groups if they are interested in doing the concessions. Commissioner Grabowski stated the Andover Athletic Association has discussed it but would like to have a better idea on the costs of utilities, phone, etc., if they would have to pay for those items. They \ felt the costs over eight to ten months first need to be analyzed. The J Commission agreed this items needs further discussion in the near future. ~ HILLS OF BUNKER LAKE 5TH ADDITION PARK DISCUSSION Mr. Haas stated he s~bmitted a copy of the proposed plan to the Andover Lions Club for their review. They are in agreement with the layout and would appreciate the attempt to use a railroad setting for the playground equipment if possible. However, because it is late in the year, construction on this park will not begin until Spring, 1997. The Commission generally agreed, advising that the Staff target an early January or February bid date. CHAIRPERSON'S REPORT Signs in Sunshine Park - Commissioner Grabowski asked about the progress of installing the informational signs at Sunshine Park. Mr. Haas stated the intern is working on that item. Fields at Sunshine Park - Mr. Haas reported the two ball fields and soccer fields have been reseeded. The contractor has completed all of , the work to the City's satisfaction. There will be a one-year warranty J on the project once the final payment is made. Commissioner Grabowski asked for Kevin Starr's opinion on those fields; because if they are not satisfactory, they will be unusable for another season. Mr. Haas stated Staff is setting up to use those fields next year. ; \" \' :\ , I'.:: \ \\i; :~: I, ,;\.} ~1 : )i.-) ~1.. 'if/ ;'" \ - :!:: ',\: 1 \ .1; (:;)'M \ I , \\ , II . 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"I'" --- I ........;.;...;.;.;.;.;.;-:.;-;-;-:.;.;.;.:.;-;-;-;.;.;.;-;.;.:-;...;.;.;.........................................................~..............;4.... ~..~.. .... ~ .:.:.~............................................................................. ........... ....... ...... ___.____________...~:~::..~..=..:..~..:.......'.~....... :...: ~.." .~.',. ~..:.....:-:.;.:.:.: .... 00:.:.:':': .... " ~~ . .... .. ...... . . . . ..."..~....... --......-..- ...'''....,....-...........,....... ..-,-................"" .....1',......._'..._....111 . NOTE:' All oren!": r1hh rrhMI rf"...:n~ ~.....,I;~- " I' I .. " -"..- -~"" ' '-- .:'::;-..:':::'=::' ~:::. :':'~::;< ,.._;_:~~.:;: ~~- _~ :~-_~;~~.:'".;-~~- ~;.~~,;~,(:;~;~::~:-:-::.~~'~-~.;"'F-~..7J-;~~-::~~-"::;:': 7<.; ;.:.;:~.~: ~- . . . '.' r.... " . A. CITY of ANDOVER J 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304' (612) 755-5100 February 26. 1997 Re: Hills of Bunker Lake 5th Addition Park DevelopmenUProject 97;015 Dear Owner/Occupant: There will be an informational meeting on Thursday, March 6, 1997 at 7:00 PM at Fire Station #1, 13875 Crosstown Boulevard NW, to discuss the revised park development layout. \ J We have been able to rotate the softball field at the request of the neighborhood. In addition, the proposed parking lot has been relocated to provide for more of a separation between the existing home and the proposed parking lot along Sycamore Street NW. We would appreciate any additional input regarding the proposed revised layout at the meeting. If you have any questions prior to the meeting, feel free to contact me at 755- 5100, ext. 131. ;;~//~ f6dd'J.~4t~ Assistant City Engineer/Parks Coordinator TJH:rja . / cc: Scott Erickson, City Engineer Park and Recreation Commission Frank Stone, Public Works Superintendent Kevin Starr, Public Works Supervisor Mayor and City Council --~~.. Regular Andover Park and Recreation Commission Meeting Minutes - March 6, 1997 Page 4 / (Discuss Non-Resident Fee - Youth, Continued) The Commission generally agreed to cover half of the cost of the goal posts if the soccer associations would reimburse the City for the remaining half. There was general agreement from the representatives of all three associations to do so. Mr. Haas stated he will talk with representatives of the school district. to see how many fields would be available and how many soccer goals would be needed. He asked that the soccer associations send a letter to the City stating they are committed to paying for the other half of the soccer goals to be used at Oak View Middle School. Mr. Haas also asked the soccer associations to work out a practice schedule and present it to the City as well as present the field use once the schedules have been determined. MOTION by Blackstad, Seconded by Anderson, to approve the expenditure for two to three sets of soccer goals, depending on what Mr. Haas finds out from the school district, funds to be taken out of park dedication. Motion carried on a 6-Yes, I-Absent (Kieffer) vote. " The Commission then briefly discussed establishing .a policy for field use by the youth organizations. Commissioner Grabowski reported the policy in Coon Rapids is that the Coon Rapids Athletic Association gets first choice as the only recognized youth organization in the City. Other organizations come after that. ) Because there appears to be an agreement on the use of the fields by the youth organizations for this year, it was agreed to set this issue aside for now. CHAIRMAN'S REPORT, CONTINUED Hills of Bunker 5th park - Mr. Haas noted a letter from Kevin Starr, Parks Department, on several items relating to the Hills of Bunker 5th park. The Commission generally agreed to leave the playground equipment in the proposed location because it is close to the parking lot. They did not feel the issue of balls being hit into the playground area is a concern. They also suggested that "No Parking" signs be posted along Bunker Lake Boulevard before the park is developed to prevent parking along that road. MOTION by Blackstad, Seconded by Anderson, to adjourn, Mction carried on a 6-Yes, I-Absent (Kieffer) vote. The meeting adjourned at 9:11 p.m. Respectfully sub~itted, ~ \'^ ~~ "-~~L- ~~~lla A. Peach, Recording Secretary .'. i-tili,'o/ ~i.d.Ju,5~:'iJf':PAP;':_; ~ I * Bunker Hills Fifth * Ballfield Review~ Preliminary Plans , / I feel this plan has problems waiting to happen~ Balls are being hit into the playground area. Balls can be hit onto private property. . People will park on Bunker, because it is closer to home plate. Examples of this parking problem~ Hidden Creek North, Strootmans,and Northwoods East. If this field is ever lighted, the lights will be in the peoples back yards. I think the field should be switched, along with the play area between the parking lot and backstop. The field may be a little shorter, but it is a better design. It will cut down on some of the predictable problems. A designer should look at this, before any fmal decisions are made. Perkins Landscape Contractors, or Gametime Inc., are two very good outfits that could help out. Also, this project has never been checked off by Public Works. The turf is in terrible condition and full of debris. The only thing growing is rye and weeds. I wonder if it is even level enough for a ballfield. Thank You /~<!./( ~ ~ CITY of ANDOVER Public Works Division KEVIN STARR Parks Department Supervisor / 1685 Crosstown Blvd. N.W. Andover, MN 55304 (612) 755-8118, ex!. 14 Fax (612) 754,6159 . . ,. :'.' ~ -- ,..~ '. ',., .... .~...:- , -~. -"--,.,~",,,,,._,: -"," '. / . .,' ' '. Minnesota Wisconsin Playaround. hie. ........................y...... Harlan Lehman. Certified Playground Safely Inspector. P.Q, Box 27328. Golden Valley, MN, 55427. Telephone (612)548-7787 (800) 622.5425. Fax (612) 548-5050 ~.7;.,/S-::' " ~-,,--., . Date: 3-21-97 To:.' Kevin Starr, fax'754.6159 From: Harlan'Lehman Re: City Park By looking over your proposed ballfield at the new park, there are a couple of issues that you may want to closely examine. If possible. honie plate should be close to the parking lot. The reason being. for e~~ accessibility for both the able-bodied and physically challenged. J The play area should be behind the backstop. When adults are at a game, they want to sit. in the bleachers and easily keep an eye on the little ones. By keeping the play area behind the backstop-this will protect the children from foul balls. At a glance. these are a few issues that should be looked at. Please call if I can be of further assistance. / '. . l' tJ 1-10 ~Ll;: " '1 }~ r , r.~ '. . t. , ' . :~':, I :: .t 1./:::' ; ; '" ':', j -~----- ,-..ti _ ,~.~ ..~~----::jf::_' _ . '~. .' -- - -25-. _~ .~" -_-::. -..::..::=......,.:-.~ . ~ _-i4'~,,~V#7> .... .......... ':'-~ .~ - - ..-- S~-,.-;ij. j;i . ...........~:-:-.~......~ - . ~ ': '7 ;.-~ ;.....' .- ;' LAyotrr c Regular Andover Park and Recreation Commission Meeting Minutes - March 20, 1997 Page 2 \ , APPROVE 1997 SOCCER SCHEDULE FOR PRACTICES ONLY Mr. Haas stated only one large set of soccer goals will be needed for the field at Oak View Middle School. " Dennis ? ,North Metro Soccer - stated he would like a field at Andover Elementary on Monday and Wednesday evenings. The Commission stated they do not schedule those fields and suggested he contact the Community School office. Acting Chairperson Grabowski understood the Andover Invaders had a new set of goals that will be donated to the school. Mr. Haas understood the City was to pay half and the associations would pay half; but if the Invaders have a set, one will not have to be purchased. He will check into it. The Commission verbally accepted the soccer schedule as presented. APPROVE 1997 SOFTBALL/BASEBALL SCHEDULE Acting Chairperson Grabowski stated the Andover Athletic Association and P~dover Baseball Association have agreed to a schedule for field use in 1997. He understands that Meadow Creek Christian School has requested the use of a field from 3:45 to 6 o'clock until the end of May. The associations are requesting the school finish at around 5:30 because Andover Baseball has games starting at 6 o'clock. Mr. Haas reported the Fire Department has withdrawn its application for a tournament for now. / MOTION by Blackstad, Seconded by Barringer, to approve the schedule for softball and baseball. Motion carried on a 4-Yes, 3-Absent (Anderson, Kieffer, O'Toole) vote. UPDATE OF SPECIAL MEETING WITH CITY COUNCIL Mr. Haas announced the City Council has set a special meeting with the Park and Recreation Commission on April 8, 1997, 7 o'clock at th~ Bunker Hills Activity Center. The public will be invited to discuss th", overall trails plan, plus specific notices will be sent to those affected by the proposed Coon Creek trail. ~ CHAIRPERSON'S REPORT Hills of Bunker Lake 5th park - Acting Chairperson Grabowski noted Kevin Starr's letter regarding the layout of the ball field. He talked with Mr. Starr this evening about the recommendation to place the backstop closer to the parking lot to avoid having cars parking on Eunker Lake Boulevard. He would lD::e to see the dimensions b-=fore making a decision. Mr. Haas stated he will get these dimensions and add the topic to the next Agenda, He also noted the contract for the field will include stripping the top soil, regrading and reseeding. Regular Andover Park and Recreation Commission Meeting Minutes - April 3, 1997 Page 2 >' PUBLIC WORKS UPDATE Mr. Starr noted the maintenance report on the standards and procedures used for eight major items they are responsible for. He also asked that the Parks Department be made aware of tournaments two weeks ahead'of time to prepare the fields and schedule maintenance during the weekends if necessary. The Commission discussed the scheduling of games at varying intervals to allow ade'quate time to maintain the fields throughout the tournaments. The Commission also discussed the problem of permanent bases for the fields. Mr. Starr stated they are constantly being moved or removed' in the fields. His suggestion is go put them in a box at each field and let the coaches place them where they want them. Mr. Starr presented a sample logo for Sunshine Park. three colors and will also be embossed on the benches. liked the proposed logo. It will be in The Commission The Commission discussed the need for a service road to the Concession Building from the west side of the park to keep vehicles and traffic off the main walkway between the ball fields. They were under the impression that road had been ordered. Mr. Haas stated that item was not in the 1997 budget. He estimated it would cost $7,000 to $8,00 with a blacktopped surface and about $5,000 for just a minimum four-inch / gravel road. The Commission suggested the gravel road be built as s90n as possible, and the blacktopping could be budgeted for later in the year or next year. Mr. Haas was asked to talk with the county Highway Department about obtaining an access onto Crosstown Boulevard, recognizing it would only be a seasonal service drive used only a couple times a week. The Commission also felt it is important to move forward with this project as soon as possible. , HILLS OF BUNKER LAKE 5TH ADDITION PARK DISCUSSION CONTINUED Mr. Haas reviewed a proposed layout of the ball field at the Hills of Bunker Lake 5th park. With the new layout, only the property owner of Lot 1 will be affected. Staff is meeting with the developer about regrading the park. The Commission agreed to invite the residents surrounding the park to the next meeting to explain the revised layout of the ball field. SUNSHINE PARK/USE OF CONCESSION BUILDING The Commission discussed the request by the Anoka Hennepin School District to use the Concession Building during the weekdays for community school activities. There was some concern that the building be supervised at all times to prevent vandalism or children from entering areas they should not be in. Mr. Haas was asked to find out if the community school could use the ball fields at the City Hall ang during what times will they need the fields. Mr. Haas stated he will get that information and put the item back on the next agenda. r'~:. - . I. ,"fc. .~' ,; ~-~:.~-~ ::~::.: :", ~ . . ~1 . ,1'-' > " ;.:-.~ ,"-':~..-:.. '~, -; '<'~" -~ ~-,.--,,--- , "",-',, -,'- .'-'-...-- ,"', .. ., J . -,. .' , I CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (612) 755-5100 " April 10, 1997 Re: Hills of Bunker Lake 5th Addition Park Development/Project 97-15 . Dear Owner/Occupant: There will be a meeting on Thursday, April 17, 1997 at 7:30 PM at the new City of Andover Council Chambers, 1685 Crosstown Boulevard NW to discuss the development of the park. / Since the Park and Recreation Commission meeting of March 6, 1997, the Commission is recommending to rotate the softball field due to the potential parking that would occur along Bunker Lake Boulevard and also due to the safety of parents and youth. The proposed location of home plate would be near the proposed parking lot (see attached drawing). We would appreciate any input regarding the proposed revised layout at the meeting. If you have any questions prior to the meeting, feel free to contact me at 755- 5100, ext. 131. Sincerely, ~~. Assistant City Engineer/Parks Coordinator TJH:rja Encl. \ / cc: Scott Erickson, City Engineer Park and Recreation Commission Frank Stone, Public Works Superintendent Kevin Starr, Public Works Supervisor Mayor and City Council "- ) CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (612) 755-5100 PARK AND RECREATION COMMISSION - APRIL ~ 7, ~997' MINUTES " A Regular Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Dave O'Toole on April 17, 1997, 7:33 p.m., at The Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Tom Anderson, Dave Blackstad, Al Grabowski, Jeff Kieffer, Jim Lindahl Brian Barringer Park Coordinator, Todd Haas Others Commissioner absent: Also present: APPROVAL OF MINUTES April 3, 1997: Page 2, 4th paragraph, 5th line, correct "$7,000 to $8,000. . . " Page 3, Chairman's Report,. Gutters for Cvncession Building, change "Commissioner Grabowski" to '''Mr. Starr". \ MOTION by Anderson, Seconded by Lindahl, to approve with those corrections. Motion carried on a 6-Yes, 1-Absent (Barringer) vote. J ECHO HILLS 2ND ADDITION PRELIMINARY PLAT MOTION by Kieffer, Seconded by Blackstad, to ask ,for cash in lieu of land for Echo Hills 2nd Addition. Motion carried on a 6-Yes, 1-Absent (Barringer) vote. "" HILLS OF BUNKER LAKE 5TH ADDITION PARK DISCUSSION Mr. Haas reviewed the latest sketch on the layout of the ball field in the Hills of Bunker Lake 5th Addition. This layout eliminates the safety issue of parking along Bunker Lake Boulevard. Mrs. Lvnda Levin. 13800 Sycamore - had a problem with the new proposal, as the playground equipment is only 10 feet from their lot line. Their lot line is only 50 feet wide at that point, and this will create congestion and people loitering around. She did not believe in putting up trespassing signs nor would she like to fence their yard, but she was afraid of their things just disappearing. She would be afraid to let their toddler outside. She also felt it will lower their property value because of the parking lot next door, the playground equipment and congestion with people on home plate, noise and litter. Chairperson ,/ O'Toole explained the home plate was moved to prevent a safety problem along Bunker Lake Boulevard. If home plate were moved to the north, it would mean even more people going across that entire area. ... . Regular Andover Park and Recreation Commission Meeting Minutes - April 17, 1997 , Page 2 ) (Hills of Bunker Lake 5th Addition Park Discussion, Continued) " Kim Savaria. 13820 Svcamore - felt that there would be no safety problem' on Bunker Lake Boulevard. Most parents would not stop there to drop off their children, plus no parking signs can be installed just as was done along Hidden Creek park. Also, a fence could be put up to eliminate access from the street. She also questioned whether there really is a need for another ball field. Is it logical to place a ball field along the railroad track? Couldn't that area be used for soccer, basketball or an enlarged play area? She also had a concern with the 10-foot path along the ball field. Sue Richardson. 13825 Svcamore - stated along the other lots there are trees to separate the park from the lots. Along their properties there is nothing; it is right in their back yard. It is a nuisance and they are asking that the field be moved down or made smaller. The Commissioners explained the park was taken for the specific purpose of constructing a ball field. The number one request the Commission receives is the need for more ball fields. The parking lot is being developed so people will not be parking in front of their houses. The playground equipment is located near home plate, because parents want to be able to watch their younger children at the playground while also \ watching their child play ball. The safety of the children is their' J primary concern. It has also been proven that parks result in the appreciation of property values of surrounding lots. Also, most of the activity during the ball season generally runs during May and June only. Mr. Haas stated the exact location of the playground equipment has not yet been done to scale. It is possible to move it somewhat. He also felt that the developer may be willing to work with the City to transplant trees to this area which could be placed between the lot lines and the park as a natural border. The Commission agreed to try to place a natural barrier along Lots 1, 2 and 3. Joel Levin. 13800 Svcamore - asked that the ball field be moved west as much as possible and the playground equipment moved away from Lot 1 as much as possible. The Commission and Mr. Haas agreed. Mr. Haas stated he would be willing to meet with the residents on site when it is staked. The Commission also suggested the residents may want to "Adopt- a-Park" to keep the area clean, and it was suggested the residents may want to be involved in choosing the playground equipment. Those present stated they would like to be involved in that process. No further action was taken by the Commission. USE OF SUNSHINE PARK/COMMUNITY SCHOOL SUMMER ACTIVITIES J The Commission discussed the request of Anoka-Hennepin Summer Community School to use the Concession Building at Sunshine Park, Monday through Thursday, 8:55 to 12:15 p.m., June 16 through July 25, 1997. Commissioner Grabowski was concerned that there be supervision to . ., /-/!? - - RECEIVED J April 26, 1997 MAY 1 1997 CITY 0": AI'JOOVER " 7;)( IfJ :'::,1;; ~ C': ty of ';~1jo'l8r 16B5 C140SS\'Jt.l!.1 E-l'.Jd. ;":&;'. ;ndover, ~r:~ S:;:304 .r'.':':: ~' . ' -' ~: 2l,:~1~:~1.~ :..:.~:::: 5::.h Adc1:.ti':n :?ar]~ :(:'l,-::lofmE:nt/?=oj;~ct S7-1S D,:-,.=-.,: 7\.)(1.::: .;~ ~~~ :;r~~~~3 ~hiz l~tt~~ ~s a r:~s~11t of the ~pril 17, 1997 P~rk ~nd ?"eC-=:-''?':l 1: :'O~1_ ~\-- ,':::r.::. t-!-.C'(' l';':;: ~ ting r~g.:lr,:11.L'J ~h8 .lbO'';'8 pl..~('~JG,scc1 proj 8ct . ~;0 [eel ~:1i;3 4.C,:::t":'.-~'] :.;::~3 ,::lcseL! r:~il1d<Jd d.nc1 that. the issu~s \~.Cl:'~ not f~.lll:i und8:rstood ;:::.:b.':::" th,~ :1:"e3idcntz in .). t. t8nd.:J.nc,~ net' th<= ccrnrni ttl:;e. T::e pr:..:nar:r r',~':-~3cn, ~'Iie .,iCrtS told, fer relocCiting the b~llE'it~ld b3.c:{stop to th~ >>:.tthc:a:.>~ ,:,;c::n.:;J: \13.:::; "):".-: ':~[ .32::et:r concerr.:.::::. ~~,;: ':l::---:~ ,:::tro!1g1] ;~onvinced t:',.~"t ::~1": 2-uZ:;t:. i;~~;-31'1.8.::: 3.:,,>:: ~1'Yt.. ':;.-.:ing r'=;:.:;)l~l(:d llith t:-~:"':;':::.;'ilge. ':'::'~ C:.. :.:: ;)~li~v<;,;' ~~'," i..-::'(;t,:.:.,~~'_': ..-:_,_~,,:.;::-,,~ :i.,_::, ;lt~-. F:..U:,-,::......t;::; ~i~(I.k,int] .~I.:ic:~,: :3:'C23 ,).10:'1'] 3'i"lnLcr ::,:~\(, '2,: ~,td. ~0 ':~::-..::~:' .::-f~ thei:: c~'.I.ildr;::n. ~:~ l;eli.-::v;::, -t.lia.t iE parents ,::Ll:";S,~ to i!ld.k~ !-...:.... ,.,,--' " ......;. ~.:.\.I.......',- :'::,')_)-0E': -;~<J:;I :.t, ~;:..~: '~;CC...~:L t~.: ~i'i.:~~l::.:: i:: th~:: !)'.l-,,:;~':stop.:.s ii.l tIl,:.: '. -:::~'.lth;?':j-:..:t c,r '3r':'Tt.:'l':,18:3t ::C~:l~:::-. 7he only thinq tlElt ~,(;;J.Y J.l18viat.~ th8~n Ercm :: :':;PP':'~1J ;:: t (~"::)L")~i~l] c':~ ':11,::::":-: c!::.:.:'d~'::n f~or!l ti:.i~-; :,:cJ.tioJ.1 is th8 constr1.1ct:..on ).: :~ :-~:'_ :;;: ~-,,~.::;__,; :1.':'.i.lk,~r 3:.'/(.1. ero';'ll Sjcamor,.:: 3-t::':,~t... :0 t:....'2: r::....:.:..:::,..l(:l, =\c~~,'(;r ::~': ~-=.~c~:~l)n 2~ ::1..]1";..:: ~:t,:~t':"!;.'j "~0SCL:"'-:''Z~'7 ~O PAR:\I:rG1 :::-':':':?I:;G, ~i{ ~,'0C'?l'I~-:G CF~." ':':-.,:~ ,:; .::;tl"::~~::.J.:; -: :.:;':C'~-~, _>)ll C,:;il t.:~ ~~ ;-_c '~, llu~n,=~::: ,:)~-1.3 3afct~' :'~-1: ~:::~:.:; ':,jhich \'f-,~:::, n..::~v- 2"':- ..._::.: ::::;,::::1:2:~ '::::..=:: :l'l(:'~~ ':i.."JJ], :~-..~r..~ ',;:'1: ~>~ ,-1 li:.;I"J. r:C.i1':~'3J.;,:.r.)til:'li 0:: (:hild~en :J.,.:~:-:~-j,j . _,-,,_:.,' ,1,..' ~ :~'_.;," '"L,~ 1:1'.J.7c;r'=,u:~,~~, :Joth ......[ ~;Ll.:~: uill b.-:: lGC,~~2d:J.l,:;~:,; J. -: ~::,~_::-'::',:: ~.<:.::~:i:1'J ::..t ~'..~:':~ '::,,::,1.1.1. ':;:':::0, ~;~.lS~l tr;-~i21,:; ;3t~~), ~)lcc;<::'~'lg :':i.,~:.: :~.J.~Z.:::- _" .*~:~.~:::: -";':1~~2 ;:. _.,7'.'.., i-..:..:_.I.:":"_::, bJ..I:'::.3 '..~~) ::,a;;t ?r:J.iri.~ ?c3.d posing an (~.'ll~ll j.:.:.:,], "':'~J...~ d..::.l.....S-';r to:) child.::-,::n. .i~..; ,:~':"~'3 ';O_lG0rned fer our '':(,111 childr'S;l1 ;l.;1d no l::d.r~: ~ -. ;orth '~-hc: :if:3 cf ':\. C::"l.:.:~. Ht~ t.lo'..~lJ n1'.lch pr:z;:~~r 3. l.i;,:uH.k~ring toddll~r to / :l~y a~ a ,3~=~ d13t~nce ~~=m ~ ~.~n0~st,~d parking .. -,... ..:.Vl.... ~'llloti1t:r ~>:-.:' ~:,-_;;:_ ~t~'.t,:'(', ':;'l -:h,~ ?,J.r~{ ,::l~.!,::l :,l::,.::::.~~,')tion COITL.'1liszion for r21ocJ.tion tJ ':'.l~ :3Ci1.;.t~l(;,J.;3t :.:.::..(1 ;10,,'i '.:.::,-:;: .. ":"~:C::L~ir:~1~'-=.!.lC-::!' Eol.~ p,J,j.4ent.3 to '~F1l~.;. to t~.!~ tackstcp .ii ,:t. (1:"':' _ :i,:;:}:.',iZ~Y. ::-~:'_3 r::~.:.scn :'3 ,).1.-';;0 inva.lid! 1!OS7.. parcJ.1t3 at parks ~nd schools, ,15 m~ny areas have more than one ~ield. the "':"l:LCOIY.J'-:;:YLenCC" to ::csidents Hho m1.~st live \lith the close ".)~*.l.':':; ':; '<:".~~~," ;:::~Pl~ct to ua.'::~ But \ih~l: ':i.bcr:..t ccngesti.~n ~nd extra nci3~ for ?erllaps E~~r to five hours a day for morc than halE of their :::eJT:r.1cr? The playgroUl~d is an iss'le in itself. It tvill be used by children, very often 1.msul?crvis'~c\, .:or eight OJ:" ::ine months 0:: the year. It Hill .:\ttract children ,J.nd be-- d rll.:i.j ::,r l1'liso.nce t...) tht~ lives and property of those nearby, if left a.t 'nlcL a. ,:::,,!,:~~;..: l:~J:CXill1i t:z ~,,:; J.dj J.c,~nt prop'~rties. There is enough spJ.ce in this L:.ark. ~';hy :'n1.:.Jt ever~.thing, the b.J.c~.:.stup I pl.J.ysr'.Ju:4id .J.:i.G. ];3.rking lot, be c:.)nc-::il~r<J.tc:d i:j,to one congestcel .J.rt-:;Q? On0 might consider that having ~ of these activity areas in your backyard is mo~e than enough. / The issue of ~)roperty values is also import.:l1lt. :3t.:lteme:nt l"l12..Y be gCl1<:,r':lll.y tru'~ but net in thi;:: G.E the park.ing lot, pl.J.ygrcund 1..1nd bJ.l::field to "?o.rks increase value" case. The close conccntr,J.ticn O!l~ property will c~rtainly ; ,.:1ecraJ.sc ~h,} V-J.l....1C ..lnd .~",'3;:"'J possibly ,J.ffect any fu~ur':: s.:Llc c= cne or mor0 rr~pe::ti::3. "i.?; fi:1J :. -:. ~':,:..r-:1 to b(;li,=~'e I if t~1i3 ~lerc: your pr':pcrty I that this t:ould be .J.llo':,led to occt:.::-. Adding t:;o :l(:di~ion.J.l iU.ljor .J.ctivity centers to the p.J.rking lot area is cruel J.:-,d i:KO;:3j.c:8:::::tto to nCJ.rby neighbors. The ffi:1j or E:mding for this park is do:-~,:.l~'>::~~~ ~:i':':.l~:l. :-:c~.-;ev~r I -t::.3.t do~s not jU3ti.f:r e::p€cting the nearby hCmeOHl1CrS -:Q p3.~" i:1 d'::c:':'::J.3ed v':-:..1'!,::"::3 ()n :.l1(~:i.r f::CPc:::ti~-3 :L:= :l :C~~3""'11t. Th(;r,~ is more ~~~')'i1 '~l-"'Ol.l~h :;;.~::-~c:: i:l :.l::.:.:. ~:.J.rk. Th2re .J.rc otI1f~!' options open. ~'f11Y net USe ,J.: 1 t~:,~ : .::.~~':~ .r,;,:..:..:.).l;l ~ :.::::1 -T:,':~:':; hJ.ving the par~{ nearb'1 more €:nj oyable and toleroJ.ble: fer t~10;;C uho IT'.uzt live hcr;~ i.r:.or.~ than 0. feu 3hcrt hours (l '\lcek. He .).s~:' t:1.3.:' :fou sericusly ccr..sider uhat i.3 really happening here. Fl~2ase gi V'.3 =~sidc~t,~ '.~0D0 :?~ce'. 7~,~ Fropos~d playgrocnd loc~ticn is most definit~ly ~ 3:::'::"'2.CU3 11'~';':"'~':' ..,,',,~ for ~;c :!l ,3,J.f.~ty and residentz. ":'l:.c rclocJ.ticn cf t~:.; ....'...;._4..... 7:~: ::. ty ;3C':' '~4:..1g tllC~ hCi':; :-;.G-:~:.i.:<; :Jrcblem. ~.) lose, T~era i3 no perfect solution for this :lO\lSVCr ~t8 r~sidents h~V0 ,1 lot to lose ;~ackst0l? i~ r:.ot :'1,J.~::" ..1,_ :.:...:>. :,~ t1:~~ =J.:":-; .,e must ...:....i ~o :71.3.~{"~ this acc~pt~b:~ ~nd eas~e~ t.,) . . 1.' .....'-.. ':.:...,::3.~ ,:;1;.,:) 'l,':~:;'-l2.1 ~., . . .'__l."l:" ,li:,:"~ ! ?i~1.:t1:], ::::. 3 ;,:LC!: ',';,:;'s il~:";nded to ~;e a j,1eighborhcc1d park, net ,J, 12=3.gue ::,:.:.~~':. H.J~iC:"J':::l:', it .:.;-~ !-~;..::. ~l:=-~...J :;.:l.:~:~.~ed \.;ith tl:i;;: "nci.;t.borhood" in mind. If i~ Her.:: F~J.n:lC':' .~2 :. ~1<3:,';hl:c:::hcod F,J.r~-:., there oouldn' ~ ~;e .J. n;~ed fortl1'~ parking lot. ~~ :':. J.;J~.::- ;.' :.:::~: '.7culd 1:-:; ~~',!::.~.::: r zt::. -:cd ,~ls"~:i'l::~r,~ ~(~~ ':h:~n t::.er'~ ~lould not b.~ .J.ny .~-~.:.cppi~::J ..~..::,:;..;.-::..1;'3 3.::'.:.n.'; 3u~::z'::l: L.:l:":,~ 31"l'~, ,~t. 1':1. '. / .~ ~E2~.~2~~~: yoc~ ~~t:nt~0~ ~o these conC8rns. / l' tJ '\ -'7 =---- PO:ILlJCI ~ at Ct sa{pr dls'once . (Ji1d les<, bus~ +han Q ',-j,qe~ttd porKlng lot .for UJO ndfrl/'5 tOddlers, Al~ (l'ore accessClb!c +0 kld~ and .tamih.'> on Wal~wil4' Vie ,.ire. r~';c.('nis 1 wCl.dd ~(c(er \,"O!,dc..n"I"J l:tlll..., fCr\\\er 'Iron 3 ~cl'q{9:ci Qth'Jlhj o.r'2Q$. -, :-.: -:..:.: ---::::.:~:;.. ::-~-::-::.::.:::::~..:.~~.:-..::"";" -,-" '-~_:~:^ :' . .-:: '. CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 " May 12, 1997 Re: Hills of Bunker Lake 5th Addition park development/Project #97-15 Dear Owner/Occupant: There will be meeting on Tuesday, May 20, 1997 @ 7:00 PM or shortly thereafter @ Andover City Hall, 1685 Crosstown Boulevard NW, to discuss the proposed location of home plate for the ballfield and the playground equipment as recommended by the Park and Recreation Commission with the City Council @ the request of the adjacent property owners. If you have any questions, feel free to contact me @ 755-5100. J Sincerely, ~4f- TOdM 1fuas, EIT Assistant City Engineer/Parks Coordinator cc: Scott Erickson, City Engineer Park and Recreation Commission Frank Stone, Public Works Superintendent Kevin Starr, Public Works Supervisor Mayor and City Council . I CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE U"y"O, HW7 AGENDA SECTION f'.OD' . I ISCUSSlon tern ORIGINATING DEPARTMENT APPROVED FOR AGENDA ITEM f'.O Public Hearing Vacation of Easement 97-01 Lots 1&2, Block 2, Timber Meadows 3rd 1/. Hope Lutheran Church Planning BY: Jolm Hinzman City Planner Reauest I The City Council is asked to hold a public hearing to review the vacation of easement request of Hope Lutheran Church for Lots 1 & 2, Block 2, Timber Meadows 3rd addition, located on the northwest comer of Round Lake Boulevard NW and 161 st Avenue NW. A 20 foot drainage and utility easement exists between the lots. Resolution R201-96 permits construction of the church, providing that the two parcels or lots be replatted as one parcel or lot. Recommendation Staff recommends approval of the vacation of easement request. Please consult attached resolution. Attachments A-I Resolution A-2 Area Location Map A-3 Survey A-4 Vacation of Easement Application A-5 Notice of Public Hearing I MOTION BY: SECOND BY: CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA " RES. NO. R -97 A RESOLUTION GRANTING THE REQUEST OF HOPE LUTHERAN CHURCH TO VACATE A DRAINAGE AND UTILITY EASEMENT LOCATED ON LOTS 1 AND 2, BLOCK 2, TIMBER MEADOWS 3RD ADDITION (PIN 17-32-24-14-0006 & 0007). WHEREAS, Hope Lutheran Church has requested to vacate a drainage and utility easement located between two lots legally described as Lots 1 and 2, Block 2, Timber Meadows 3rd Addition legally described as follows: The drainage and utility easement over, under, and across the south 10.00 feet and easterly of the west 60.00 feet of Lot 1, Block 2, TIMBER MEADOWS THIRD ADDITION, Anoka County, Minnesota. AND The drainage and utility easement over, under and cross the north 10.00 feet and easterly of the west 20.00 feet of Lot 2, Block 2, TIMBER MEADOWS THIRD ADDITION, Anoka County, Minnesota. ./ WHEREAS, the City Council finds the request would not have a detrimental effect upon the health, safety, morals, and general welfare of the City of Andover; and WHEREAS, a public hearing was held and there was no opposition to the request; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby grants the vacation of a utility and drainage easement with the following condition. 1. That the two parcels or lots be replatted as one parcel or lot. Adopted by the City Council of the City of Andover on this 20th day of May, 1997. CITY OF ANDOVER ATTEST: J.E. McKelvey, Mayor / Victoria V olk, City Clerk " '.. ~,v..r., .J' I - JI I I f.I I - -I . 1;'1 I i.;", y[<; ~e~ .~. I 2" ~ J MEAO'oWS'. ~ .::..~:;...::;..::....8~/l~a} \~ ~: r/ltlBER-+- ' .:...<.....,::.~ Iii f 40." it:' 71' .J . .3 4 ." . . ...... 'II ~ -., :..:....~~;.;.-:'>::=:::-: 1/ ~LOT ~ I! I I. 5 ~ 4 . ,.....;.,'.>.:..:.. _ _"-- "1Il Ji-... r , ~// "\. - ',..s ~ '2 I "L:1-/'~ I-~~/IIII . .r ~ II, >--:" " f .1 '~!I. +<$~, <<c,' , . . , . " /" \ \ I d' I ~~.1 3 · ,. ~.~ '"WL ... 1, ., ,-;;;;;:;. I //'~.J.!\~~ II !I~ ,T . I~~~~~ -- ~-~ re--' L.~4 1', .1 I ',,:~ ,,,\'11 [;t' ",;. · 'J" "\ ~~ c:... ~ ,. ~oo , -$-0' '!' II ~~ I/) C' .; I .. ~ ~. "---...., ~<c I AJ ~. -.aK.:I 70"'0' .. _ _, '1W 3\ J t- ~ --.. ~~ I~o/ . - , U y ~:"""'Vl' '.Y r" II ,Va ^~ , ~_,.. II __ I ..... I \:-J Y ,,1 '-'1st. . ,...... ~_ - - . J T'n. I 5 00". .hl~ I I ,./ ~~. ~ Ip.. ~{1)\.:J ____ t 'fl~~ " ,..u.. ~~ ~ I . I I-- .. Or ~ ...... -3.~ I · · 2 ~OO. i oil - I O'S;' ..... . ; c- ~ ftl~lt ' I ~b' ........... · ~ ~ " :i ~;~Dr c-a~i d."gJ , -1 ' /';/. ---t . J - I "-')n... · , '. . , ./' . ',\ '3 . - ,~, I I I 1 I I I - . , r I-~~ I- : ~ ~ I ~ ,-f- ~ ~. '7',y t~.~,,~ " . 4::!! ,\~ \. fX'j, · --... ~ 'j I ~~)~W,s.\-, I':x. ~ ~ - . V ~J I- ." r--"" . - ) , f---- , I 7/ r-- .- _:II~( .- . \ ' r - I I I ! ,_n V 1 ~ ;J. I :s"t,{i,~ : :.,:h\);~I}? " .;:,...:.,. . ...... t- ~ . .' , ~', ,'.. , ....,. r-- .:...';;. I ...::... '-- I I /!" . . .:". ~ ,'., I 1-/:.\::..<.:;:. .... .:r~:'.'\.:;}\: , - T , - ~ -; I ! :.::.,,:~; ::...........:: ':".::::' "'SZ . ~ 1 I, /, . ;,:",:''':'.::-~r.r.I~:,.,:'', , ~ ,k :'f.\~ ,~; G)f;.~ ~ :~.-:'-::.ni~,'g:':-:~""~,;'p". '.. ] 4 \'.--/ . , . . . .... .. .. . . . ~ 'I 6 \ :\ . >.. "". .' . '.. ,f . .. ' .' \" ' ll' iitj':;....,.:..:.,...........:,...<.. _'u ~u ~___',_~~ ' ~ ./~u_~:, _u u, _ 8 .'_ ~~:.<:::....'.':(r..:::.::;.f.:.<::.:.;' '~?i-;,t& u~_ -~- < ~f -~,r,:<- [I ,;,,:~I . . 'G W.S U l~ g-t- ... ,4 r--n 'I , , ~ , --I ~R.1 -- --------- .------.---- "-'-~-'!:.--- -. ;0 F\ KEL.S~Y ~ 2 ':> 1 \:L 1 - l U* I . , , , " / '. J EASEMENT V ACATION EXHIBIT ,. ~o( ,. HOPE LUTHERAN CHURCH ~ ~ 162nd Lane N.W. L = 47.12 S 89059'35" E g , " ---------- /~6. = 90"0000 ~ 1 R = 30.00 W . It) ";:0 N . pI' 0"'- 010 1Il Tf I 10 I 60 I I I 1 I I ~, I .... > DRAINAGE .. UllUlY I / EASDIENT I,' N 87"28'26" E I I I wi 10' ~~I' I"'-p 1"0' 1C'l01 I Z I , D I I I I 50 1 ~ :' Cl > -' lD W ~ <t: -' A "t I I Ot- I I IN 80 L 'llJ'~' I\' _'~.~ -, '1- 1\ 't. I \~;. 1 \.~~. 1 '\ ~ 1 \ I ') /-----1 ,;;,~ 1 ~ 1 .;)'" 1 ~ {y~if I:::~ .I"'.r I~e I _ I 1 ~ I I \ 1 -161.0--_ ....' L = 47.96 " 6. = 91036'21" R = 30.00 w 2 I I , I 1 I ' hl)'W I ~ I"'!~I' ~ I to P a::: Imo, ,vol I z D I i I I 1 60 I 50 '" " ~ :J "' :0>- ..1'5 !~ g I ~ \s 88'23'14' EI . \.r-~5.!._ ~\! I 2!~ III 021 I _J/2 I -_~____~31.67 ::l S 88"23'14" E ---- 161st Ave N.W. o '" o '" Lots 1.2, Block 2 TIMBER MEADOWS THIRD ADDITION ANOKA COUNTY, MINNESOTA Subject to eosements of record, if ony. ~ ~ I PROPOSED EASEMENT VACA110N DESCRIP110N HOPE LUlHERAN CHURCH The drainage and utility easement over, under, and across the south 10.00 feet lying westerly of the ea.t 10.00 feet and easterly of the west 60.00 feet of Lot 1, Block 2, l1MBER MEADOWS lHlRD ADDIllON, Moka County. Minnesota. AND The drainage end utnlty easement over, under, and across the north 10.00 feet lying westerly of the east 10.00 feet and easterly of the west 20.00 feet of Lot 2, Block 2, l1MBER MEADOWS lHlRD ADDIllON, Moka County, Minnesota. ~ N I 1 INCH - 100 FEET LEGEND . *' Iron monument found o - Iron monument let and marked with lIeen.. No. 18420, . IOO.D - Cenotes exlstln9 elevaUon @J:> - Denotes proposed elevotlon from grade or development pion ~ - Denote:! drainage & utility eo:!ement ____ - Denotes drolnot;le arrow a - Oenote3 offset Iron Beorlnlils shown ore assumed - Denotes propoeed con tour from development or grading plan BOOK _ PAGE _ IT Ha~anson ..... ~s~~?~c. ~ SWwyrs' l~ 'ntItrc1s 36lII~"""""",",-"'le.553OJ 612~421-~860 f'AX 612-427-0~O lID ,.. St. K,. 1bl1b11Q. """'o'le. ~l 612-295-~800 FAX 612-295-4"88 I hereby certify that this survey, pion or report was prepored by me or under my direct supervision and that I om 0 duly Registered Land Surveyor under the lows of the Stote of Minnesota. ~ /..;7 ~;k~_ Charles R. Christop~ License No. 1/3420 04/11/97 Dote Job No.;2556.0 1 J , , :?~. '.., i ':i .L ' . "::;.~1:\,,:~: __~~,;~/'F: CITY of ANDOVER " 1685 CROSSTOWN BOULEVARD NW. . ANDOVER. MINNESOTA 55304. (612) 755-5100 VACATION OF EASEMENT REQUEST FORM Property Address Legal Description of property: (Fill in whichever is appropriate): Lot j<f 2- Block 2- Addition J:MflU iltGMlJJtJS 3':!iAj PIN 17-3~-':),L/- ILl -0cX:6 iOeo? the complete legal) Plat Parcel (If metes and bounds, attach ----------------------------------------------------------------- Reason for Request '\ Current Zoning ~:::-:;-~~~~~:::~------- ------~~--~-------------------------- Address / /ldp,o $.T Home phone Z707 Business Phone Signature _ ~ Date t/ ----------------------------------------------------------------- Property Owner (Fee Owner) (If different from above) Address Home Phone Business Phone Signature Date J VACATION OF EASEMENT PAGE 2 . " The following information shall be submitted prior to review by the City of Andover: 1. Attach a scaled drawing of the property and structures affected showing: scale and north arrow; dimensions of the property and structures; front, side and rear yard building setbacks; adjacent streets; and location and use of existing structures wi thin 100 feet. 2. The names and addresses of all property owners within 350 feet of the subject property. Application Fee: $150.00 ~.i//()Gi7-~ Filing Fee: $ 20.00 ~ Date Paid sklCf7 Receipt # Ol-f05 7 ( Rev. 1-27-93 4-25-94 , \ , , ) CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER. MINNESOTA 55304 . (612) 755-5100 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF PUBLIC HEARING The City Council of the Cityof Andover will hold a public hearing at 7:00 p.m., or as soon thereafter as can be heard, on Tuesday, May 20,1997 at Andover City Hall, 1685 Crosstown Boulevard NW Andover, Minnesota to review the vacation of easement request of Hope Lutheran Church to eliminate a drainage and utility easement on the northwest comer of Round Lake Boulevard and 161stAvenue NW (pIN 17-32-2+14- . 0006 & 17-32-24-14-0007) legally described as Lots I & 2, Block 2, Timber Meadows Third Addition, respectively.. . . - .. All written and verbal comments will be received at that time and location.. A copy of the application and location will be available at the Andover City Hall for reView prior to said meeting: '. &~ Victoria V olk, City Clerk J . . Publication date: May 16, 1997 ~, - / '\ ) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE Mav 20.1997 AGENDA SECTION ORIGINATING DEPARTMENT Finance ~~ Jean D. McGann Discussion lITEM NO. S. Authorize 1997B G.O. Special Assessment Bond REQUEST: The Andover City Council is requested to authorize City staff to proceed with the second 1997 Capital Improvement Project financing for the following projects. Projects: Total Cost City Share Developer Share Well #6 $ 359,000 $359,000 $ 0 Woodland Estates Water and Sewer " (S /12 ofSW 1/4 of Section 22, City Costs) 408,000 408,000 0 J Cherrywood Estates 393,000 0 393,000 Woodland Estates 1,880,000 0 1,880,000 Shadowbrook 2nd Addition 2,500,000 0 2,500,000 Crown Pointe East 2nd Addition 633,000 0 633,000 Section 23 (Chesterton Commons/Hamilton Property Water and Sewer Trunk) 88,000 58,000 30,000 Total $6.261.000 $825.000 $5.436.000 BACKGROUND: During 1997 the City of Andover will be involved with the above listed projects. Given the large dollar amount of the projects, it would not be prudent to internally finance the projects to completion as is usually the procedure.. In this case, the projects will be bonded for prior to completion. The bonding term will be for five (5) years with the option to prepay all or part ofthe bonds after two (2) years. The Trunk costs associated with this bond issue will be repaid through future connection fees. The debt related to water and sewer trunks will be a budgeted amount over the next five (5) years. The projects costs associated with this bond issue will be repaid through the developers that own the property. j CITY OF ANDOVER REQUEST FOR COUNCIL ACTION . / DATE Mav 20.1997 Discussion ORIGINATING DEPARTMENT Finance ~~~ Jean D. McGann --....... AGENDA SECTION lITEM NO. ? Set Sale/1997B G.O. Special Assessment Bond REOUEST: The Andover City Council is requested to adopt the attached resolution setting the sale for the 1997B G.O. Special Assessment Bond. '\ / The bid deadline will be established as Tuesday, June 17, 1997 at 11:00 A.M. Central Time upon Council approval of this resolution. Mr. Thomas Trusinski, a representative from Juran & Moody, Inc. is here tonight to answer any questions the City Council may have. / \ , J EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF ANDOVER, MINNESOTA HELD: May 20, 1997 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Andover, Anoka County, Minnesota, was duly held at the City Hall in said City on Tuesday, the 20th day of May, 1997, at o'clock .M. for the purpose, in part, of providing for the sale of the $6~315,000 General Obligation Improvement Bonds of 1997, Series B of said City. The following members were present: and the following were absent: Member resolution and moved its adoption: introduced the following \ RESOLUTION PROVIDING FOR THE SALE OF $6,315,000 GENERAL OBLIGATION IMPROVEMENT BONDS OF 1997, SERIES B / A. WHEREAS, the City Council of the City of Andover, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue the City'S $6,315,000 General Obligation Improvement Bonds of 1997, Series B (the "Bonds"), to provide funds to finance the construction of various improvements in the City; and B. WHEREAS, the City has retained Juran & Moody, in St. Paul, Minnesota ("Juran"), as its independent financial advisor for the Bonds and is therefore authorized to sell the Bonds by a private negotiation in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9): '. J 351807.1 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover, Minnesota, as follows: / 1. Authorization: Findinqs. The Council hereby authorizes Juran to solicit proposals for the sale of the Bonds. 2. Meetinq: Proposal Opening. This Council shall meet at the time and place specified in the Official Terms of Bond Sale attached hereto as Exhibit A for the purpose of considering sealed proposals for, and awarding the sale of, the Bonds. The City Clerk, or designee, shall open proposals at the time and place specified in such Official Terms of Bond Sale. 3. Official Terms of Bond Sale. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Official Terms of Bond Sale" attached hereto as Exhibit A and hereby made a part hereof. 4. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Juran and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by member and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: , ) and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. , , / 351807.1 2 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF ANDOVER I, the undersigned, being the duly qualified and acting Clerk of the City of Andover, Minnesota, DO HEREBY CERTIFY that I have carefully compared the attached and foregoing extract of minutes with the original minutes of a meeting of the City Council of said City duly called and held on the date therein indicated, which are on file and of record in my office, and the same is a full, true and complete transcript therefrom insofar as the same relates to said City's $6,315,000 General Obligation Improvement Bonds of 1997, Series B. WITNESS my hand as such Clerk and seal of said City this j 20th day of May, 1997. City Clerk (SEAL) 351807.1 3 EXHIBIT A .' OFFICIAL TERMS OF BOND SALE $6,315,000 GENERAL OBLIGATION IMPROVEMENT BONDS OF 1997, SERIES B CITY OF ANDOVER ANOKA COUNTY MINNESOTA (Book Entry Only) NOTICE IS HEREBY GIVEN that these bonds will be offered for sale according to the following terms: TIME AND PLACE: Sealed proposals will be opened by the City Clerk, or designee, on Tuesday, June 17, 1997, at 11:00 A.M., Central Time, at the offices of Juran & Moody, 1100 World Trade Center, 30 East Seventh Street, in Saint Paul, Minnesota 55101. Consideration of the proposals for award of the sale will be by the City Council at its meeting in the Andover City Hall beginning at 7:00 P.M., on the same day. The bonds will be issued by means of a book entry system with no physical distribution of bond certificates made to the public. The bonds will be issued in fully registered form and one bond certificate, representing the aggregate principal amount of the bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of Depository Trust Company ("DTC"), New York, New York, which will act as securities depository of the bonds. Individual purchases of the bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the Issuer through First Trust National Association, in St. Paul, Minnesota (the "Registrar") to DTC or J BOOK ENTRY SYSTEM: / 351807.1 A-1 its nominee as registered owner of the bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The successful bidder, as a condition of delivery of the bonds, will be required to deposit the bond certificates with DTC. The Issuer will pay reasonable and customary charges for the services of the Registrar. DATE OF ORIGINAL ISSUE OF BONDS: July I, 1997. PURPOSE: For the purpose of providing funds to finance the construction of various improvements in the Issuer. INTEREST PAYMENTS: December I, 1998, and semiannually thereafter on June 1 and December 1 to registered owners of the bonds appearing of record in the bond register as of the close of business on the fifteenth (15th) day (whether or not a business day) of the immediately preceding month. . / MATURITIES: December 1 in each of the years and amounts as follows: Year Amount 1998 1999 2000-2001 2002 2003-2004 2005 $850,000 795,000 785,000 780,000 775,000 770,000 All dates are inclusive. REDEMPTION: At the option of the Issuer, bonds maturing after December 1, 1999, shall be subject to prior payment on said date, and any interest payment date thereafter, at a price of par and 351807.1 A-2 ; accrued interest. Redemption may be in whole or in part of the bonds subject to prepayment. If redemption is in part, the bonds remaining unpaid which have the latest maturity date shall be prepaid first. If only part of the bonds having a common maturity date are called for prepayment, the Issuer will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Notice of such call shall be given by mailing a notice thereof by registered or certified mail at least thirty (30) days prior to the date fixed for redemption to the registered owner of each bond to be redeemed at the address shown on the registered books. , CUSIP NUMBERS: If the bonds qualify for assignment of CUSIP numbers such numbers will be printed on the bonds, but neither the failure to print such numbers on any bond nor any error with respect thereto shall constitute cause for a failure or refusal by the Purchaser thereof to accept delivery of and pay for the bonds in accordance with terms of the purchase contract. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the Purchaser. DELIVERY: Forty days after award subject to approving legal opinion of Briggs and Morgan, Professional Association, of St, Paul and Minneapolis, Minnesota. Legal opinion will be paid by the Issuer and delivery will be anywhere in the continental United States without cost to the Purchaser at DTC. TYPE OF PROPOSAL: Sealed proposals of not less than $6,288,828.05 and accrued interest on the principal sum of $6,315,000 from date of original issue of the bonds to , , 351807.1 A-3 , date of delivery must be filed with the undersigned prior to the time of sale. Proposals must be unconditional except as to legality. A certified or cashier's check (the "Deposit") in the amount of $126,300, payable to the order of the Treasurer of the Issuer, or a Financial Surety Bond complying with the provisions below, must accompany each proposal, to be forfeited as liquidated damages if proposal maker fails to comply with accepted proposal. Proposals for the bonds should be delivered to Juran & Moody, and addressed to: Shirley Clinton, Treasurer Andover City Hall 1685 Crosstown Boulevard N.W. Andover, Minnesota 55304-2612 If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and pre approved by the Issuer. Such bond must be submitted to Juran & Moody prior to the opening of the proposals. The Financial Surety Bond must identify each proposal maker whose Deposit is guaranteed by such Financial Surety Bond. If the bonds are awarded to a proposal maker using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Juran & Moody in the form of a certified or cashier's check or wire transfer as instructed by Juran & Moody not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the Issuer to satisfy the Deposit requirement. The Issuer will deposit the check of the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the Issuer. No proposal can / 351807.1 A-4 - , RATES: INFORMATION FROM PURCHASER: / NOT QUALIFIED TAX EXEMPT OBLIGATIONS: CONTINUING DIS- CLOSURE UNDERTAKING AWARD: I 351807.1 be withdrawn after the time set for receiving proposals unless the meeting of the Issuer scheduled for award of the bonds is adjourned, recessed, or continued to another date without award of the bonds having been made. All rates must be in integral multiples of 1/20th or 1/8th of 1\. No limitation is placed upon the number of rates which may be used. All bonds of the same maturity must bear a single uniform rate from date of issue to maturity and no rate of any maturity may be lower than the highest rate applicable to bonds of any preceding maturities. The successful purchaser will be required to provide, in a timely manner, certain information relating to the initial offering price of the bonds necessary to compute the yield on the bonds pursuant to the provisions of the Internal Revenue Code of 1986, as amended. The Issuer will not designate the bonds as qualified tax exempt obligations for purposes of Section 26S(b) (3) of the Internal Revenue Code of 1986, as amended. The Issuer will covenant in the resolution awarding the sale of the bonds and in a Continuing Disclosure Undertaking to provide, or cause to be provided, annual financial information, including audited financial statements of the Issuer, and notices of certain material events, as required by SEC Rule lSc2-12. Award will be made solely on the basis of lowest dollar interest cost, determined by addition of any discount to and deduction of any premium from the total interest on all bonds from their date to their stated maturity. A-S The Issuer reserves the right to reject any and all proposals, to waive informalities and to adjourn the sale. Dated: May 20, 1997. Additional information may be obtained from: JURAN & MOODY 1100 World Trade Center 30 East Seventh Street St. Paul, Minnesota 55101 Telephone No.: (612) 224-1500 / / 351807.1 BY ORDER OF THE CITY COUNCIL /s/ Vicki Volk City Clerk A-6 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ / DATE Mav20.1997 AGENDA SECTION Discussion ORIGINATING DEPARTMENT Finance ~.... Jean D. McGann~ I ITEM NO. '7 Refunding of Bonds BACKGROUND: In 1986 the City of Andover issued a General Obligation refunding bond issue in the amount of $2,485,000. This issue specifies the City may elect on August 1, 1997, and any interest payment date thereafter, to prepay bonds on or after February 1, 1997. / At the present time, there is $1,455,479.48 in the 1986C refunding debt service account. The balance remaining on the debt is $1,225,000 prior to the August 1, 1997 principal payment of$21O,000. City staff is requesting to refinance $630,000. The future interest savings that could be releaized by this refunding is approximately $144,775. This does not take into account the interest the City could earn if the money was invested at today's rates. At the present time the interest rate we are paying on the debt varies between 7% and 7.4%. The amount we can receive on our investments averages 6 1/2% and the refinancing interest rate is between 4.2% and 4.8%. REQUEST: The Andover City Council is requested to approve the attached resolution relating to refunding (refinancing the General Obligation Refunding bond of 1986C. " , / / EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF ANDOVER, MINNESOTA HELD: May 20, 1997 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Andover, Anoka County, Minnesota, wa~~uly held at the City Hall in said City on Tuesday, the 20th day of May, 1997, at o'clock _.M. for the purpose, in part, of providing for the sale of the $630,000 General Obligation Refunding Bonds of 1997 of said City. The following members were present: and the following were absent: Member resolution and moved its adoption: introduced the following '" / RESOLUTION PROVIDING FOR THE SALE OF $630,000 GENERAL OBLIGATION REFUNDING BONDS OF 1997 A. WHEREAS, the City Council of the City of Andover, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue the City'S $630,000 General Obligation Refunding Bonds of 1997 (the "Bonds"), to provide funds to current refund the City'S outstanding General Obligation Refunding Bonds, Series 1986C, dated August 1, 1986; and B. WHEREAS, the City has retained Juran & Moody, in St. Paul, Minnesota ("Juran"), as its independent financial advisor for the Bonds and is therefore authorized to sell the Bonds by a private negotiation in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9): , J 351789.1 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover, Minnesota, as follows: I 1. Authorization: Findinqs. The Council hereby authorizes Juran to solicit proposals for the sale of the Bonds. 2. Meetinq: Proposal Openinq. This Council shall meet at the time and place specified in the Official Terms of Bond Sale attached hereto as Exhibit A for the purpose of considering sealed proposals for, and awarding the sale of, the Bonds. The City Clerk, or designee, shall open proposals at the time and place specified in such Official Terms of Bond Sale. 3. Official Terms of Bond Sale. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Official Terms of Bond Sale" attached hereto as Exhibit A and hereby made a part hereof. 4. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Juran and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by member and, after full discussion thereof and upon a vote being taken thereon, the J following voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. . I 351789.1 2 STATE OF MINNESOTA , COUNTY OF ANOKA CITY OF ANDOVER I, the undersigned, being the duly qualified and acting Clerk of the City of Andover, Minnesota, DO HEREBY CERTIFY that I have carefully compared the attached and foregoing extract of minutes with the original minutes of a meeting of the City Council of said City duly called and held on the date therein indicated, which are on file and of record in my office, and the same is a full, true and complete transcript therefrom insofar as the same relates to said City'S $630,000 General Obligation Refunding Bonds of 1997. WITNESS my hand as such Clerk and seal of said City this 20th day of May, 1997. / City Clerk (SEAL) , / 351789.1 3 EXHIBIT A OFFICIAL TERMS OF BOND SALE $630,000 GENERAL OBLIGATION IMPROVEMENT BONDS OF 1997 CITY OF ANDOVER ANOKA COUNTY MINNESOTA (Book Entry Only) NOTICE IS HEREBY GIVEN that these bonds will be offered for sale according to the following terms: TIME AND PLACE: Sealed proposals will be opened by the City Clerk, or designee, on Tuesday, June 17, 1997, at 11:00 A.M., Central Time, at the offices of Juran & Moody, 1100 World Trade Center, 30 East Seventh Street, in Saint Paul, Minnesota 55101. Consideration of the proposals for award of the sale will be by the City Council at its meeting in the Andover City Hall beginning at 7:00 P.M., on the same day. The bonds will be issued by means of a book entry system with no physical distribution of bond certificates made to the public. The bonds will be issued in fully registered form and one bond certificate, representing the aggregate principal amount of the bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of Depository Trust Company ("DTC"), New York, New York, which will act as securities depository of the bonds. Individual purchases of the bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the Issuer through First Trust National Association, in St. Paul, Minnesota (the "Registrar") to DTC or J BOOK ENTRY SYSTEM: 351789.1 A-1 its nominee as registered owner of the bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The successful bidder, as a condition of delivery of the bonds, will be required to deposit the bond certificates with DTC. The Issuer will pay reasonable and customary charges for the services of the Registrar. DATE OF ORIGINAL ISSUE OF BONDS: INTEREST PAYMENTS: 1, 1997. For the purpose of providing funds to current refund the Issuer's outstanding General Obligation Refunding Bonds, Series 1986C, dated August 1, 1986. February 1, 1998, and semiannually thereafter on February 1 and August 1 to registered owners of the bonds appearing of record in the bond register as of the close of business on the fifteenth (15th) day (whether or not a business day) of the immediately preceding month. August 1 in each of the years and amounts as follows: PURPOSE: j MATURITIES: Year Amount 1998-2000 $210,000 All dates are inclusive. REDEMPTION: At the option of the Issuer, bonds maturing after August 1, ____, shall be subject to prior payment on said date, and any interest payment date thereafter, at a price of par and accrued interest. Redemption may be in whole or in part of the bonds ~ubject to prepayment. If redemption is ~n part, the bonds remaining unpaid which have 351789.1 A-2 the latest maturity date shall be prepaid first. If only part of the bonds having a common maturity date are called for prepayment, the Issuer will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Notice of such call shall be given by mailing a notice thereof by registered or certified mail at least thirty (30) days prior to the date fixed for redemption to the registered owner of each bond to be redeemed at the address shown on the registered books. CUSIP NUMBERS: If the bonds qualify for assignment of CUSIP numbers such numbers will be printed on the bonds, but neither the failure to print such numbers on any bond nor any error with respect thereto shall constitute cause for a failure or refusal by the Purchaser thereof to accept delivery of and pay for the bonds in accordance with terms of the purchase contract. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the Purchaser. J DELIVERY: Forty days after award subject to approving legal opinion of Briggs and Morgan, Professional Association, of St. Paul and Minneapolis, Minnesota. Legal opinion will be paid by the Issuer and delivery will be anywhere in the continental United States without cost to the Purchaser at DTC. TYPE OF PROPOSAL: Sealed proposals of not less than $ and accrued interest on the principal sum of $630,000 from date of original issue of the bonds to date of delivery must be filed with the undersigned prior to the time of sale. Proposals must be unconditional except as to legality. A certified or 351789.1 A-3 cashier's check (the "Deposit") in the amount of $12,600, payable to the order of the Treasurer of the Issuer, or a Financial Surety Bond complying with the provisions below, must accompany each proposal, to be forfeited as liquidated damages if proposal maker fails to comply with accepted proposal. Proposals for the bonds should be delivered to Juran & Moody, and addressed to: Shirley Clinton, Treasurer Andover City Hall 1685 Crosstown Boulevard N.W. Andover, Minnesota 55304-2612 / If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and pre approved by the Issuer. Such bond must be submitted to Juran & Moody prior to the opening of the proposals. The Financial Surety Bond must identify each proposal maker whose Deposit is guaranteed by such Financial Surety Bond. If the bonds are awarded to a proposal maker using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Juran & Moody in the form of a certified or cashier's check or wire transfer as instructed by Juran & Moody not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the Issuer to satisfy the Deposit requirement. The Issuer will deposit the check of the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the Issuer. No proposal can be withdrawn after the time set for receiving proposals unless the meeting of the Issuer scheduled for award of the bonds is adjourned, recessed, or / 351789.1 A-4 ) RATES: INFORMATION FROM PURCHASER: QUALIFIED TAX EXEMPT OBLIGATIONS: ; CONTINUING DIS- CLOSURE UNDERTAKING AWARD: / 351789.1 continued to another date without award of the bonds having been made. All rates must be in integral multiples of 1/20th or 1/8th of 1%. No limitation is placed upon the number of rates which may be used. All bonds of the same maturity must bear a single uniform rate from date of issue to maturity and no rate of any maturity may be lower than the highest rate applicable to bonds of any preceding maturities. The successful purchaser will be required to provide, in a timely manner, certain information relating to the initial offering price of the bonds necessary to compute the yield on the bonds pursuant to the provisions of the Internal Revenue Code of 1986, as amended. The Issuer will designate the bonds as qualified tax exempt obligations for purposes of Section 265(b) (3) of the Internal Revenue Code of 1986, as amended. The Issuer will covenant in the resolution awarding the sale of the bonds and in a Continuing Disclosure Undertaking to provide, or cause to be provided, annual financial information, including audited financial statements of the Issuer, and notices of certain material events, as required by SEC Rule 15c2-12. Award will be made solely on the basis of lowest dollar interest cost, determined by addition of any discount to and deduction of any premium from the total interest on all bonds from their date to their stated maturity. A-5 The Issuer reserves the right to reject any and all proposals, to waive informalities and to adjourn the sale. Dated: May 20, 1997. Additional information may be obtained from: JURAN & MOODY 1100 World Trade Center 30 East Seventh Street St. Paul, Minnesota 55101 Telephone No.: (612) 224-1500 '. 351789.1 BY ORDER OF THE CITY COUNCIL /s/ Vicki Volk City Clerk A-6 ) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , DATE May 20.1997 AGENDA SECTION ORIGINATING DEPARTMENT Finance Jean D. McGann ~ ---.... . . ~.~~ DIscussIOn ~ lITEM NO. r. Public HearinglRedevelopment Project Area REOUEST: The Andover City Council is requested to set a public hearing date of June 17, 1997 and approve the attached resolution calling for a Public Hearing on Redevelopment Project Area. BACKGROUND: The EDA has been requested to pass a resolution initiating process for establishment of a redevelopment project area for the construction of the Public Works expansion. This is the first step of issuing an EDA bond " for this project. The establishment of a redevelopment project area has been recommended by Mary Ippel, / Briggs and Morgan (Bond Attorney). Mr. Thomas Trusinski, a representative from Juran & Moody, Inc. is here this evening to further explain this process. \ / RESOLUTION NO. RESOLUTION INITIATING PROCESS FOR APPROVAL OF REDEVELOPMENT PROJECT AREA BE IT RESOLVED by the City Council (the "Council") of the City of Andover, Minnesota (the "City"), as follows: 1. Recitals. (a) _J?.ursuant to Minnesota Statutes, Sections 469.090 through 469.1081, the Economic Development Authority of the City of Andover (the "Authority") is authorized to exercise development and redevelopment powers; and (b) It has been proposed that the Authority establish a Redevelopment Project Area in connection with the construction and equipping of a public works building (the "Redevelopment Project Area"); and adopt the Redevelopment Plan for the Redevelopment Project Area (the "Plan"); all pursuant to and in conformity with applicable law; and (c) The Authority has requested that the Council hold a public hearing on the Plan, as required by Minnesota Statutes, Section 469.028, Subdivision 1. '. 2. Public Hearinq. The Council will hold a public hearing on the Plan at a meeting of the Council to be held at the Andover City Hall on Tuesday, June 17, 1997, commencing at 7:00 p.m., Central Time. The staff of the City is hereby authorized and directed to cause the notice of public hearing which is attached to this Resolution to be published in the City's official newspaper not more than 30 and not less than 10 days prior to the scheduled hearing date. J Passed and adopted by the Andover City Council this 20th day of May, 1997. Approved this 20th day of May, 1997. Mayor City Clerk (SEAL) 351658.1 j NOTICE OF PUBLIC HEARING CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE IS HEREBY GIVEN that the City Council (the "Council") of the City of Andover, Minnesota, will hold a public hearing on Tuesday, June 17, 1997, at a meeting of the Council beginning at approximately 7~00 p.m., Central Time, at the Andover City Hall, 1685 Crosstown Boulevard Northwest, Andover, Minnesota, relating to the proposal of the Economic Development Authority of the City of Andover to establish a Redevelopment Project Area in connection with the construction and equipping of a public works building (the "Redevelopment Project Area"); and adopt the Redevelopment Plan for the Redevelopment Project Area (the "Plan"); all pursuant to and in conformity with applicable law, including Minnesota Statutes, Sections 469.001 through 469.047 and 469.090 through 469.1081. A copy of the relative documentation proposed to be considered at the hearing file and available for public inspection at the office City's Administrator at the Andover City Hall at least prior to the public hearing. will be of the 10 days on All interested persons may appear at the June 17, 1997 \ public hearing and present their views orally or in writing. / '\ j 351658.1 / REDEVELOPMENT PLAN FOR ANDOVER PUBLIC WORKS BUILDING June 17, 1997 ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF ANDOVER J , J 351658.1 TABLE OF CONTENTS \ Paqe I. INTRODUCTION AND LEGAL BASIS A. Intent . . . B. Statement....... C. Redevelopment Area Boundaries D. Statement of Authority E. Findings and Declaration 1 1 1 1 2 2 I I . REDEVELOPMENT PROGRAM . . . . A. Redevelopment Plan Objectives B. Land Use . . . . . . . . C. Redevelopment Activities D. Financing Plan . . . E. Development Standards . . F. Environment Controls G. Administration of Project H. Modification of Plan 2 2 3 3 4 5 5 5 5 Exhibit A - Redevelopment Area Boundary Map Exhibit B - Budget j / 351658.1 I. INTRODUCTION AND LEGAL BASIS A. Intent The Economic Development Authority of the City of Andover (EDA) proposes to cause to be constructed and equipped in the Redevelopment Area an approximately square foot public works building (the "Public Works Building"). The City of Andover, Minnesota (the "City") will lease all or a portion of the Public Works Building from the EDA with an option to purchase pursuant to a lease with option to purchase agreement. Revenue bonds in the principal amount not to exceed approximately $ are proposed to be sold by the EDA to finance a portion of the costs of the Public Works Building. The revenue bonds will be secured by the payments to be made by the City under the lease with option to purchase agreement. In the remainder of the Redevelopment Area the EDA proposes to facilitate, as appropriate, private development by acquiring land and preparing it for private development and by constructing public infrastructure improvements. B. Statement / The City and EDA have determined that conditions exist within the Redevelopment Area which have prevented further development of land by private enterprise. It has been found that the Redevelopment Area is potentially more useful and valuable for contributing to the public health, safety and welfare than has been realized under existing development. An existing race track impairs the orderly and integrated development of the Redevelopment Area in connection with educational facilities in the area. The development of these parcels are not attainable in the foreseeable future without the intervention of the EDA in the private development process. The EDA has prepared the Redevelopment Plan, which provides for the elimination of these conditions, thereby making the land useful and valuable for contributing to the public health, safety and welfare. C. Redevelopment Area Boundaries The boundaries of the Redevelopment Area are outlined on the Redevelopment Area Boundary Map, Exhibit A. / All land included in the Project Area is within the legal boundaries of the City. . , 351658.1 D. Statement of Authority Minnesota Statutes Section 469.001-469.047 (Housing and Redevelopment Authority Act) grants municipalities the authority to designate redevelopment areas within the boundaries of the municipalities. Within these areas, the municipality may adopt a redevelopment plan and establish a project consistent with the municipality's public purpose. The project as contemplated by this plan consists of a redevelopment project as defined in Section 469.001, Subdivision 14. The lease with option to purchase agreement is authorized under Minnesota Statutes, Section 465.71. E. Findings and Declaration The City of Andover and the Economic Development Authority of the City of Andover make the following findings: 1. The certain parcels of land in the project area would not be made available for redevelopment without some public financial aid. 2. The redevelopment plans for the Redevelopment Area in Andover will afford maximum opportunity consistent with the needs of the locality as a whole, for the redevelopment of the area by private enterprise. j 3. The Redevelopment Plan conforms to the general plan for development of the locality as a whole. II. REDEVELOPMENT PROGRAM A. Redevelopment Plan Objectives The EDA, through implementation of this plan, seeks to achieve the following objectives: 1. To provide for the least costly and most efficient Public Works Building for the City required to provide adequate City services to the region. 2. To promote and seek the orderly and harmonious development of the Redevelopment Area. 3. To provide logical and organized land use for the entire Redevelopment Area consistent with the Comprehensive Land Use Plan and the Zoning Ordinance of the City. / 351658.1 2 1 I , , / 351658.1 4. To promote the prompt development of property in the Redevelopment Area with a minimal adverse impact on the environment. 5. To provide general design guidance in conjunction with a suitable development contract in order to enhance the physical environment of the area. 6. To provide adequate utilities and other public improvements and facilities, to enhance the Redevelopment Area and the City for new and -existing development. 7. To assist the financial feasibility of private projects to the extent necessary and where there is a corresponding level of public benefit. 8. To enhance the overall economy of the City and surrounding area by retaining current, and providing additional employment opportunities for the residents of the City and surrounding community. 9. To increase the City's tax base by providing critical public infrastructure improvements for the City. 10. To stimulate development and investment within the Redevelopment Area by private interests. B. Land Use The proposed land use for the Redevelopment Area is primarily commercial with high density residential development as appropriate. Public facilities necessary for the public health, safety and welfare are allowed uses by conditional use permit. C. Redevelopment Activities 1. Acquisition The City presently owns the property in the Redevelopment Area on which the Public Works Building will be located. Other than that property, other property in the Redevelopment Area will be acquired by the EDA if and when required. 2 . Relocation It is not expected that any persons will be displaced as a result of this Redevelopment Plan. 3 J , 351658.1 3. Public Works Building and Other Public Improvements. The EDA proposes to cause to be constructed the Public Works Building and, as appropriate, other public infrastructure improvements within the Redevelopment Area. Allor a portion of the completed Public Works Building will be sold to the City under a lease _~ith option to purchase agreement. D. Financing Plan 1. Project Budget Attached hereto as Exhibit B is a budget which details estimated development costs associated with the Public Works Building and any other public improvements currently contemplated. The items of cost and the costs thereof shown in the budget are estimated to be necessary based upon information now available. It is anticipated that the items of cost and the costs thereof shown in each category in the budget may decrease or increase, but that the total project cost will not exceed the amount shown above. 2. Source of Funds and Security The City is entering into the lease with option to purchase agreement with the EDA pursuant to Minnesota Statutes, Section 465.71. The lease with option to purchase agreement is payable from general sources including taxes, and its payment is not limited to a specific fund or specific source of revenues. Sources of funds for any other public improvements include rates and charges, assessments and other available funds of the EDA or City. 3. Bond Issue Details The EDA will issue approximately $ in public project revenue bonds to finance the Public Works Building. No bonding has currently been structured to finance costs of any other public improvements. 4 ! / 351658.1 G. H. E. Development Standards The EDA will consider among other things, the following factors when evaluating development proposals for projects within the Redevelopment Area seeking public assistance and support: 1. Degree to which redevelopment objectives are provided for or enhanced. 2. -Consistency with this plan and the Andover Comprehensive Plan. F. Environment Controls It is presently anticipated that the proposed development in the Redevelopment Area will not present major environmental problems. All municipal actions and public improvements will be carried out in a manner that will comply with applicable environmental standards. The environmental controls to be applied within the area are contained within the codes and ordinances of the City of Andover. Administration of Project The Andover City Council has authorized the Economic Development Authority of the City of Andover to be responsible for seeing that the contents of this plan are promoted, implemented and enforced. Modification of Plan A Redevelopment Plan may be modified at any time. The modification must be adopted by the EDA and the City, upon notice and after the public hearing required for the original adoption of the Redevelopment Plan. Changes that do not alter or affect the exterior boundaries and do not substantially alter or affect the general land use established in the plan, shall not constitute a modification of the Redevelopment Plan, nor require approval by the City. 5 EXHIBIT A Redevelopment Area Boundary Map [To be supplied by the City.] J / 351658.1 A-l EXHIBIT B Budget [To be supplied by the City.] " ) J 351658.1 B-1 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION .' DATE May 20.1997 AGENDA SECTION ORlGINA TING DEPARTMENT Finance Jean D. McGann -" ,~, EDA - Discussion" ~~ I ITEM NO. 9'. Establishment of a Redevelopment Project Area REOUEST: The Andover Economic Development Authority is requested to approve the attached resolution initiating process for establishment of a Redevelopment Project Area. This is the first step in authorizing the issuance of the EDA bond for construction ofthe Public Works expansion. BACKGROUND: \ j Due to pending legislation, it has been recommended by our Bond Attorney, Briggs and Morgan (representative Mary Ippel), that the City of Andover pass a resolution initiating process for establishment of a Redevelopment Project Area. Mr. Thomas Trusinski, a representative from Juran & Moody, Inc. is here this evening to further explain this process. , , ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF ANDOVER, COUNTY OF ANOKA, STATE OF MINNESOTA RESOLUTION NO. RESOLUTION INITIATING PROCESS FOR ADOPTION OF REDEVELOPMENT PLAN BE IT RESOLVED by the Economic Development Authority of the City of Andover (the "Authority") as follows: 1. Recitals. (a) The Authority is authorized to exercise redevelopment powers under Minnesota Statutes, Sections 469.090 through 469.1081, among other statutory powers; and (b) It has been proposed that the Authority establish a Redevelopment Project Area in connection with the construction and equipping of a public works building (the "Redevelopment Project Area"); and adopt the Redevelopment Plan for the Redevelopment Project Area (the "Plan"); all pursuant to and in conformity with applicable law. J 2. Citv Council Public Hearinq. Under applicable law, it is necessary for the City Council of the City of Andover, Minnesota to hold a public hearing on the Plan, and the Authority hereby requests the Council to hold such public hearing, following notice thereof having been published not less than 10 and not more than 30 days prior thereto, and to consider thereafter the Plan for approval at a meeting of the Council on June 17, 1997. Adopted by the Authority this 20th day of May, 1997. " President Secretary . " / 351658.1 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: May 20. 1997 AGENDA SECTION ORIGINATING DEPARTMENT Discussion Administration Richard Fursman ITEM NO. /0. Humane Society Problem: The North Metro Human Society has issued a statement regarding the desperate situation they are in both financially and with their building. The new contract has an increase of $500 per month for services. Concern: The additional $500 per month is warranted provided a plan for service enhancement is part of the deal. However, their appears to be no real solution to the overcrowding, animal pick-up and maintenance issues which plague the center. \ Suggest: The ten cities which use the facility could design a solution which addresses the long and short term problems of the center. The Human Society is now operated by volunteers and cannot be expected to coordinate such an endeavor. Council Action Requested: Council make motion to send letter to County requesting their assistance in coordinating efforts which will lead to ajoint powers agreement to ensure on-going animal control services. Spring Lake Park has sent a letter as well. Enclosed: Sample letter to Commissioner Berg and letter from Human Society " May 20, 1997 Commissioner Dennis Berg GOVERNMENT CENTER 2100 Third Ave Anoka, Minnesota 55303-2265 RE: Animal Control Services Dear Commissioner Berg: By direction of the Andover City Council I am contacting you with regards to an increasingly complex problem of animal control in Anoka County. Presently the North Metro Humane Society services most if not all of Anoka County for purposes of animal control. The facility is grossly inadequate, the funding is inadequate and the problem promises only to get worse as the Region develops. \ The City of Andover requests that the County partner with the ten communities presently using the Human Society facility to coordinate a series of meetings to investigate alternatives and set long range goals. The leadership exists in the communities, and with the local governments (county included) working together, a solution would appear likely. / Thank you for your time and consideration. I look forward to speaking to you further on this issue. On behalf of the Andover City Council, Very truly yours, Richard F. Fursman City Administrator . -M Nor'th Metro v.- Humane Society r!"". ....,. AGENDA cour,!CIL J. CARSpN J. Al'!i)ERLIX DE?T HS\O.:i U OTHER 0../ F.Y.!. //" 6 /',...J::., .,./ ~- n '-' o o MARCH 27, 1997 DEAR CITY MANAGER, ON FEBRUARY 22ND, THE NORTH METRO HUMANE SOCIETY HELD AN ALL DAY WORKSHOP TO REVIEW THE CURRENT STATUS OF THE HUMANE SOCIETY AND WHAT CHANGES MIGHT BE NEEDED IN THE IMMEDIATE AND LONG RANGE FUTURE. A CURRENT STATUS STATEMENT WAS PRESENTED AS FOLLOWS. AS OF FEBRUARY, 1997, THE NORTH METRO HUMANE SOCIETY HAS STABILIZED SOME MAJOR PROBLEM AREAS AND IS OPERATING A GOOD ANIMAL SHELTER. HOWEVER, ANNUAL INCOME FROM ADOPTIONS AND RECEIVING HAS BEEN DIMINISHING FOR THE LAST FOUR YEARS AND OUTSIDE FINANCIAL SUPPORT HAS SHOWN ONLY MODEST INCREASES. DESPITE MAINTAINING A TIGHT LINE - ON GENERAL EXPENSES, THE HUMANE SOCIETY HAS BEEN UNABLE TO GENERATE ANY SIGNIFICANT RESERVE TO KEEP PACE WITH NEEDED BUILDING AND OPERATIONAL IMPROVEMENTS AND MONTHLY REVENUES PROVIDE JUST ENOUGH CASH TO MEET PAYROLL AND OPERATIONS EXPENSES. AS A RESULT, THE HUMANE SOCIETY FINDS ITSELF IN A CRISIS SITUATION IN 1997. MAJOR BUILDING RENOVATIONS ARE NEEDED BUT FUNDS ARE NOT AVAILABLE. ONE OF OUR MAJOR PROBLEMS HAS BEEN THE FACT WE HAVE INCURRED TWO MAJOR PROPERTY IMPROVEMENT ASSESSMENTS TOTALLING OVER $75,000 AND / INTEREST. ALTHOUGH THESE ASSESSMENTS WERE RELATED TO LAND IMPROVEMENTS IN THE AREA, THEY DID NOT DIRECTLY ENHANCE THE OPERATIONS OF OUR ANIMAL SHELTER. BE THAT AS MAY, ANNUAL PAYMENT OF THESE ASSESSMENTS AND INTEREST HAS ADDED A SIGNIFICANT FINANCIAL BURDEN TO AN ALREADY DIFFICULT SITUATION. BECAUSE MAINTAINENCE UPKEEP AND RENOVATION OF OUR BUILDING IS A PROBLEM WE HAVE NOT BEEN ABLE TO RESOLVE, AT THE WORKSHOP, ONE OF OUR BOARD MEMBERS SUGGESTED THAT WE MIGHT APPROACH THE CITIES CONTRACTING WITH US FOR ANIMAL CONTROL/IMPOUND SERVICES ABOUT THE POSSIBILITY. OF,,,PtJRCHASING THE. BUILDING AND WORKING WITH US FO~ IMPLEMENTATION 'OF THEsir"'SERVICES;; WE WOULD THEN LEASE SPACE FOR THE ADOPTION/RECEIVING PORTION OF OUR OPERATIONS OR LOOK FOR AN ALTERNATIVE SITE FOR THIS SERVICE. WE ARE INTERESTED IN ANY FEEDBACK YOU MIGHT BE ABLE TO PROVIDE REGARDING THIS SUGGESTION AND WHAT THE NECESSARY PROCEDURES WOULD BE IF WE WISHED TO DEVELOP A FORMAL PROPOSAL. WE WOULD BE MOST APPRECIATIVE IF YOU WOULD CONTACT US WITH YOUR COMMENTS ABOUT THIS MATTER. , :!Z/~ GILES KOBILKA EXECUTIVE DIRECTOR ~c J TOM DI NANNI PRESIDENT 1411 Main Street NW. Coon Rapids. MN 55448-1425 (612) 754-1642 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION " ) DATE: May 20. 1997 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Scott Erickson, JJ::.- Engineering ITEM NO. Declare CosUOrder Hearing/93-17/ Crown Pointe, Cont. I/, The City Council tabled this item at the last regular meeting of May 6,1997. The City Council is requested to table this item until the next regularly scheduled meeting. I , / , / , / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT ROLL FOR THE IMPROVEMENT OF SANITARY SEWER. WATERMAIN. STREETS AND STORM SEWER, PROJECT 97-13 CROWN POINTE. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, a contract has been entered into for the construction of the improvements and the contract price for such improvements is $395.849.68, and the expenses incurred or to be incurred in the making of such improvement amount to $109.473.62 and $11.450.00 and work previously done amount to $81.276.97 so that the total cost of the improvement will be $598 050.27 . , NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: The portion of the cost of such improvement to be paid by the City is hereby declared to be $ 17.073.60 the amount to be assessed against benefited property owners is declared to be $ 580 976.67 . 1. Such assessment will be payable in semi-annual installments extending over a period of 10 years, the first of the installments to be payable on or before the 15th day of April 1998 and shall bear interest at a rate ofJ2 percent per annum from the date of the adoption of this assessment resolution. 2. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. . / MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 20th day of May , 19---9L, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. " CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT FOR THE IMPROVEMENT FOR PROJECT NO. 93-17 . / WHEREAS, by a resolution passed by the City Council on May 6. 1997 , the City Clerk was directed to prepare a proposed assessment of the cost of improvements for Project No. 93-17 . WHEREAS, the Clerk has notified the Council that such proposed assessment has been completed and filed in her office for public inspection. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover, MN: 1. A hearing shall be held the 17th day of June. 1997 , in the City Hall at 7:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvements will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of hearing on the proposed assessment to be published once in the official newspaper at lest two weeks prior to the hearing, and she shall state in the notice the total cost of improvement. She shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment to the City Treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. He may at any time thereafter pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 20th day of May, 19 97 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER / ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: Mav 20. 1997 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion Planning ITEM NO. Approve Ordinance Summary Ordinance No. 214 Preservation of Shade Trees /;1. . The City Council is asked to review and approve the attached ordinance summary of Ordinance No. 214 - An Ordinance Relating to the Preservation of Shade Trees and the Prevention of Epidemic Diseases Associated with Shade Trees within the City of Andover. , , In approving the summary, the Council must find that the publication ofthe title and summary clearly inform the public of the intent and effect of the ordinance. A four-fifths (4/5) vote is required to approve a summary for publication. J , / / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 214 SUMMARY AN ORDINANCE RELATING TO THE PRESERVATION OF SHADE TREES AND THE PREVENTION OF EPIDIMIC DISEASES ASSOCIATED WITH SHADE TREES WITHIN THE CITY OF ANDOVER. STATUTORY AUTHORIZATION AND POLICY Statutory Authorization This ordinance is adopted pursuant to the authorization and policies in Minnesota Statutes, Chapter 105, Minnesota Regulations, Parts 6120.2500-6120.3900, and the planning and zoning enabling legislation in Minnesota Statutes, Chapter 462. Policy / The City has determined that the health of trees within the City are threatened by fatal diseases. It has further determined that the loss of a tree growing on private of public property would depreciate the value ofthe property, impair the safety, good odor, general welfare and convenience ofthe public. It is declared to be the intention of the City to preserve shade trees as well as to control and prevent the spread oftree diseases by enacting this ordinance. The City also finds it necessary for all new lots of record, it shall be the responsibility of the builder ofthe new home constructed to plant a minimum of one (1) tree on the property (tree to be located in the front yard). Jurisdiction The provisions of this ordinance shall apply to the City of Andover. Enforcement It is the duty of the Forester/Tree Inspector to coordinate, under the direction of the City Council, all activities (including enforcement) relating to the control and prevention of all epidemic diseases of shade trees. . / Interpretation J Interpretation of the provisions of this ordinance shall be held to be the minimum requirements and shall be liberally construed in the favor of the governing body and shall not be deemed a limitation or repeal of any other powers granted by State Statutes. Abrogation and Greater Restrictions It is not intended by this ordinance to repeal, abrogate, or impair any existing easements, covenants, or deed restrictions. However, where the ordinance imposes greater restrictions, the provisions ofthis ordinance shall prevail. All other ordinances inconsistent with this ordinance are hereby repealed to the extent of the inconsistency only. A printed copy ofthe is ordinance is available for inspection during regular office hours of the City Clerk and at the Andover Branch of the Anoka County Library. Adopted by the City Council of the City of Andover on this 20th day of Mav, 1997. ATTEST: CITY OF ANDOVER Victoria V olk, City Clerk J. E. McKelvey, Mayor , J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ / OA TE: May 20. 1997 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion Jeff Johnson Planning ITEM NO. Adopt Ordinance No. 36A To Repeal Ordinance No. 36 /..3. The City Council is asked to adopt Ordinance No. 36A which would repeal Ordinance No. 36 - An Interim Ordinance Regulating the Use and Development of Land within the City of Andover. , / , \ \ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA / ORDINANCE NO. 36A AN ORDINANCE AMENDING ORDINANCE NO. 36 ADOPTED THE 6TH DAY OF JULY, 1976, KNOWN AS AN INTERIM ORDINANCE REGULATING THE USE AND DEVELOPMENT OF LAND WITHIN THE CITY OF ANDOVER FOR THE PURPOSE OF PROTECTING THE PLANNING PROCESS AND THE HEALTH, SAFETY AND WELFARE OF THE CITY. The City Council of the City of Andover hereby ordains: Ordinance No. 36 is hereby amended as follows: Ordinance No. 36 adopted July 6,1976 is hereby repealed. Adopted by the City Council of the City of Andover on this _ day of 1997. ATTEST: CITY OF ANDOVER . I Victoria Volk, City Clerk J. E. McKelvey, Mayor \ << . CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA . - , ORDINANCE NO. 36 AN INTERIM ORDINANCE REGULATING THE USE AND DEVELOPMENT OF LAND WITHIN THE CITY OF ANDOVER FOR THE PURPOSE OF PROTECTING THE PLANNING PROCESS AND THE HEALTH, SAFETY AND WELFARE OF THE CITY. The City Council of the City of Andover does hereby ordain: / Section 1. Legislative Findings of Fact The City of Andover, Minnesota. a predominantly residential and agricultural commrmity situated just outside the bormdary of a concentrated urban area, has recently been exposed to considerable sustain~d urban development pressure as evidenced by the fact that the city population nearly tripled in the ten year period between 1960 and 1970. and in the five year period following 1970 has again doubled. Because of the lack of urban services capable of accomodating such occurrence. the City commE;nced the process of preparing and adopting a Community Development Plan pursuant to Minnesota Statutes. Section 462. 355. in January of 1973. Because of. and following. plan adoption. the City will prepare and recommend for hearing and adoption new and amended ordinances and r-egulations and additional amendments to the Community Development Plan governing land use and development in the City which are reasonable and necessary measures for effectuating the adopted plan. The City finds that-unless reasonable measures are taken for a reasonable interim period to protect the public interest by preserving the integrity of said plan rmtil the appropriate amendments to the existing plan and to the ordinances and regulations are adopted and become effective. any significant variations in the areas where the Community Development Plan recommends changes in the existing zoning ordinance and other land use regulations will destroy the integrity of the Community Development Plan and its basic purP:Dses. need and effect. Section 2. Legislative Intent It is the intention of the City Council to protect the Commrmity Development Plan. proposed amendments thereto. and their implementation by hereby adopting. pursuant to authority vested in the Council by Chapter of Laws. 1976 of the State of Minnesota. an interim zoning ordinance for a reasonable time during the consideration of the aforementioned Community Development Plan. proposed amendments. and ordinances and regulations for the City. to protect the public health. safety and welfare and prevent a race of diligence between property owners and the City during said consideration. which would. in many instances, result in the continuation / ~ of a pattern of land use and development which would be inconsistent with the plan, proposed amendments thereto, and ordinances and violate their basic intent and fail to protect the health, safety and welfare of the community. , . Section 3. Affected Area; Supercedes This ordinance shall apply to and govern the entire area of the City of Andover during the period for which it is in effect. This ordinance during its effective period shall replace and supercede provisions in all other ordinances and regulations applicable to the City of Andover, which are in c:;onflict or inconsistent with the provisions herein. All ordinances and provisions therein which are not in conflict with the terms and conditions of this ordinance shall continue in full force and effect. Section 4. Scope of Control Except as hereinafter provided in this ordinance, during the period of July I, 1976 through July 1, 1977: ,r \ , ,/ Neither the Planning Commission of the City or the City Council shall grant any preliminary or final approval to a subdivision plat, site plan, rezoning, or other development map or application, unless initiated by the Planning and Zoning Commission or the City Council, or unless such subdivision plat, site plan, rezoning has been filed with the Clerk's Office prior to July I, 1976. The aforementioned ,restriction shall not apply to any property within the urban service district which lies within the benefitted area designated for Public Sanitary Sewer Improvement 75 -lor Public Sanitary Sewer Improvement 76-1. Furthermore, said restrictions shall not apply to any subdivision of land in the remainder of the City in which all parcels are ten acres each or greater, subject to review by the Planning Commission and approved by the City Council. Section 5. Appeal Provisions The City Council shall have the power to vary or modify the application of any provisions in this ordinance upon its determination in its absolute legislative discretion that such variance or modification is consistent with the letter and intent of the comprehensive plan or proposed amendment, upon which this local ordinance is based, and with the health, safety, and general welfare of the City of Andover. Upon receiving any application for such var'iance or modification, the City Clerk shall refer such application to the Planning Commission of the City for report of said Planning Commission with respect to the effect of the variance or modification upon said Community Development Plan or proposed amendment. Such report shall be returned by the Planning Commission to the City Council within 60 days following the initial application and shall be placed on the next agenda for the City Council. \ J Section 6. Penaltie s / Any person, firm, entity, or corporation who violates any proviSions of this ordinance shall be subject to the penalties and enforcement provisions set forth in Section 18, Ordinance No. 10 of the City of Andover. , Section 7. Validity The validity of any word, sentence, section, clause, paragraph, part or provision of this ordinance shall not :;.ffect the validity of any other part of this ordinance which can be given effect without such invalid part or parts. Section 8. Effective Date This ordinance shall take effect upon adoption and publication as required by law. Passed this 6th day of July , 19~. \, ) ~r~~ --- '- CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ ) DATE: May 20. 1997 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion Jeff Johnson Planning ITEM NO. Adopt Ordinance No. 49A To Repeal Ordinance No. 49 /f. The City Council is asked to adopt Ordinance No. 49A which would repeal Ordinance No. 49 - An Ordinance Setting Forth Requirements and Regulations for Smoke Detectors in the City of Andover. These requirements are stated in the Uniform Building Code and are enforced by the Building Department. , \ / \ ) , J / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 49A AN ORDINANCE AMENDING ORDINANCE NO. 49 ADOPTED THE 1ST DAY OF mL Y, 1980, KNOWN AS AN ORDINANCE SETTING FORTH REQUIREMENTS AND REGULATIONS FOR SMOKE DETECTORS IN THE CITY OF ANDOVER. The City Council of the City of Andover hereby ordains: Ordinance No. 49 is hereby amended as follows: Ordinance No. 49 adopted July 1, 1980 is hereby repealed. Adopted by the City Council of the City of Andover on this _ day of 1997. ATTEST: Victoria Volk, City Clerk CITY OF ANDOVER J. E. McKelvey, Mayor CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESarA " ORDINANCE NO. 49 '"",/ ORDINANCE SETTING FORTH REQUIREMENTS AND REGULATIONS FOR SMOKE DETECTORS IN THE CITY OF . ANDOVER. THE CITY COUNCIL OF THE CITY OF ANDOVER BEREBY ORDAINS: SECTION I. REGULATIONS (A) Every hotel or motel sleeping room which is not located in a building of Type I or II construction. and every rental dwelling unit. shared bath dwelling unit. and rooming house shall be provided with an approved smoke detector as set out in this ordinance. (B) Approved smoke detectors meeting the requirements of anyone of the following Under- writers Laboratory tests are acceptable: UL 167. UL 168. or UL 217. Smoke detectors required shall be mounted on the ceiling or wall at a point centrally located in the corridor or an area giving access to rooms used for sleeping purposes. Where sleeping rooms are located on an upper level. the required detector shall be placed at the center of the ceiling not less than six (6) inches from the wall. or. if located on the wall. at a point between six (6) inches and twelve (12) inches from the ceiling and spaced at least two (2) feet from the inside corner of any two intersecting walls. (C) All dwelling units. hotel units. and motel units. as set out above. when Let to another. shall be provided with a detector of products of combustion other than heat. as specified in the first paragraph. which shall be permanently wired to a proper unswitched circuit. ,'-' Smoke detectors. as set out above. shall also be provided in rooming houses in such ~ ~ers that. when activated. the alarm is audible in all sleeping rooms and shall be provided on each and every floor used for sleeping purposes and within fifteen (15) feet of a doorway leading to every room used for sleeping purposes. (E) Compliance with the requirements pertaining to rooming houses. rented dwellings. hotel and motel units shall be required within 60 days of adoption of this ordinance. Buildings containing three or more dwelling units shall be brought into compliance with the provisions of this ordinance not later than 120 days after adoption of this ordinance. (F) When. in the opinion of the Fire Chief. conditions existing warrant the installation of smoke detectors in a shorter time period than set out in this ordinance. he shall be empowered to order and secure compliance with such installation orders. (G) The same permit and inspection will be required as for other electrical work. SECTION II. PENALTY Any person who shall violate any prov~s~on of this ordinance shall be guilty of a misdemeanor. and upon conviction thereof shall be punished as defined by State Law. Adopted by the City Council of the City of Andover this 1st day of July. 1980. CITY OF ANDOVER , \ >~:J.T~, (\ '^"!' tv ~-~ Je~ Win chitl. Mayor CITY OF ANDOVER REQUEST FOR COUNCIL ACTION / OA TE: May 20 1997 AGENDA SECTION ORIGINATING DEPARTMENT N on-Discussion Planning Jeff Johnson ITEM NO. Adopt Ordinance No. 117 A (To Repeal Ordinance No. 117) /.S. The City Council is asked to adopt Ordinance No. 117 A which would repeal Ordinance No. 117 - An Ordinance Regulating the Installation, Construction, Alteration, Extension, Repair and Maintenance of Individual Sewage Disposal Systems. As you are aware, this language was incorporated into a new ordinance (Ordinance No. 221) which was , adopted at the last City Council meeting on May 6, 1997. J J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA J ORDINANCE NO. I I 7 An ordinance repealing Ordinance #37, adopted August 3, 1976 known as the. "septic" ordinance. AN ORDINANCE REGULATING THE INSTALLATION, CONSTRUCTION, ALTERATION, EXTENSION, REPAIR AND MAINTENANCE OF INDIVIDUAL SEWAGE DISPOSAL SYSTEMS: REQUIRING PERMITS FOR AND LICENSING OF PERSONS ENGAGED IN THE CONSTRUCTION AND SERVICING THEREOF; PROVIDING FOR THE INSPECTION OF SUCH SYSTEMS, AND THE ABATEMENT OF NUISANCES; PROVIDING FOR THE INSPECTION OF PRIVATE WATER SYSTEMS, AND PRESCRIBING PENALTIES FOR VIOLATIONS THEREOF: IN THE CITY OF ANDOVER, COUNTY OF ANOKA, STATE OF MINNESOTA. BE IT ORDAINED AND ENACTED BY THE COUNCil OF THE CITY OF ANDOVER, STATE OF MINNESOTA AS FOllOWS: '- An Ordinance adopting Chapter 7080 Rules relating to individual sewage '- / treatment systems program. SECTION 1. The City Council of the City of Andover hereby adopts "Individual Sewage Treatment Standards, Chapter 7080" as amended. SECTION 2. 7080.0060 subp.4 Required Upgrade ...owner must upgrade, replace, or discontinue use of the system within six months from notice of noncompliance. SECTION 3. 7080.0130 Sewage Tanks Amend Table II # of Bedrooms Liquid Capacity (gallons) '. 3 or less 4 to 6 7 to 9 1250 1500 2000 / \ SECTION 4. / 7080.0170 Final Treatment and Disposal B. (3) Gravelless drainfield pipe Delete entire section SECTION 5. 7080.0175 Maintenance The City is divided into two areas for the purpose of biennial reporting by property owners. The area west of CSAH NO.9 shall report on odd years and the area east of CSAH NO.9 on even years, Each property owner shall complete the maintenance report of his on-site sewage disposal system and submit the form by September 1st of that year. The City requires that each property owner has his on-site sewage disposal system pumped as often as required by inspections, but no less frequently than every three years. Failure on the part of the property owner to have an on-site sewage disposal system cleaned when said system is found to require cleaning shall be cause for the City to provide for the cleaning service and provide the property owner with an advance notification of the date the system will be cleaned. The / cost of this service shall be assessed to the property owner. SECTION 6. 7080.0305 Requirements for Local Ordinances subpA E. A provision that requires all lots created after January 23, 1996 shall have two (2) 5,000 square foot areas designated and staked for the primary and secondary on-site septic drainfield based on design criteria for a four (4) bedroom home. The designated drainfield locations as stated above shall comply with Chapter 7080 as amended. The location of the primary and secondary sites shall be indicated on the preliminary grading plan and the design specifications for the drainfields shall be submitted at the time of the submittal of the preliminary plat. \ " SECTION 7. / 7080.0700 Licenses subp.1 1. No person, firm or corporation shall design, evaluate, install, maintain, pump or inspect an individual sewage treatment system unless they are certified by the Minnesota Pollution Control Agency (MPCA) as an Individual Sewage Treatment System (ISTS) Professional. 2. No person, firm or corporation shall engage in the business of designing, evaluating, installing, pumping or inspecting such systems in the City without first obtaining a license from MPCA and present this to the city for verification. 3. Any installation, construction, alteration or repair of a sewage disposal system by a licensee in violation of any provision of this Ordinance or refusal on the part of a licensee to correct such defective work shall be cause for revocation of or refusal to renew a license. Said license may be revoked or its renewal refused. The licensee shall be given a hearing by the City Council to show cause why such license should not be revoked or refused. Notice of the time, place and purpose of such hearing shall be in writing. SECTION 8. 7080.0900 Enforcement subp.6. Any person, firm, corporation or voluntary association which violates any provision of this ordinance shall be guilty of a misdemeanor and upon conviction thereof shall be punished as defined by state law. 8.... Enforcing Officer. The Building Official shall be responsible for the administration of this ordinance. a. Issuance of Permits. No building permit for any building requiring an on-site disposal system shall be issued until the required on site disposal design has been completed by a Certified ISTS person. c.. Inspection , \ 1. The Building Official shall make such inspection or inspections as are necessary to determine compliance with this Ordinance. No part of a newly constructed system, or an existing system which has been altered, extended or repaired shall be covered until it has been inspected and approved by the Building Official. It shall be the responsibility of the applicant for the permit to give twenty four (24) hours prior notice to the Building Official that the job will be ready for inspection or reinspection. It shall be the duty of the owner or occupant of the property to give the Building Official free access to the property at reasonable times for the purpose of making such inspections. / " I " / 2. If upon inspection the Building Official discovers that any part of the system is not constructed or operating in accordance with the minimum standards provided in this Ordinance, he shall give the owner or applicant written notification describing the defects. Such notice shall prescribe a reasonable time within which such defect must be corrected. If, after such written notice is given, and the owner or applicant neglects or refuses to correct such defects or fails to make the system conform to this ordinance within the time specified in said notice, the City shall then repair the defective system. The City would acquire three bids from certified installers with the lowest bidder repairing the system. The cost shall be assessed against the property upon which the defective system is located. No system shall be placed or replaced in service until all defects have been corrected or eliminated, and a reinspection has been made. The applicant shall pay an additional fee for each reinspection that is necessary. 3. Any system which allows septic tank effluent to percolate from the ground, contaminating ground or surface waters, or causing noxious odors, or which because of its operation or construction imperils the health, safety or welfare of the public, is declared to be a nuisance. Upon receipt of notice of noncompliance setting forth facts that a system constitutes a nuisance. The owner shall abate such nuisance within thirty (30) days. Upon the failure of such owner to abate said nuisance within the prescribed time. The city shall proceed to abate said nuisance as prescribed in Section C.2. 4. In addition to the specifications herein provided, the City may cause regular or periodic inspections of any or all systems within the City to insure that all systems are in proper operation and in compliance with this ordinance. It shall be the duty of the owner or occupant of property to give the inspector free access to the property at reasonable times for the purpose of making such inspections. If the owner does not give free access, the City may obtain a search warrant for the purpose of determining health or safety violations on private property. SECTION 9. 7080.0910 Alternative and Experimental Systems No experimental or alternate systems except at city discretion. " , J .' SECTION 10. I Validity In the event any word, phrase, sentence, clause or section is found to be in conflict with the provision of this ordinance, the most restrictive interpretation shall apply. Adopted by the City Council of the City of Andover this W qlay of Dee em b e r . 1996. CITY OF ANDOVER ATTEST: Ill. mv~l7' &' E. McKelvey, Mayor l~rf~ Victoria Volk, City Clerk \ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION J DATE: May 6. 1997 AGENDA SECTION Non-Discussion Items ORIGINATING DEPARTMENT Citr Clerk ~_U ' ITEM NO. Jc,. Approve Garbage Hauler licenses The City Council is requested to approve the following garbage hauler licenses contingent upon the inspection of the vehicles to be used in the city: Ace Solid Waste BPI of MN, Inc. (Formerly licensed as Woodlake Sanitary Service) Larry's Quality Sanitation \ / Waste Management - Blaine Williams Pick Up Service The City Mechanic has inspections of the vehicles scheduled for Tuesday, May 20 and Wednesday, May 21, 1997. , J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ;' DATE: May 20. 1997 AGENDA SECTION Non-Discussion Items ORIGINATING DEPARTMENT ITEM NO. Accept Feasibility Report/97-22/ 1736 Andover Boulevard NW I,. Todd Haas, ./ Engineering ~ The City Council is requested to approve the resolution accepting the feasibility report, waiving hearing and ordering improvement for the improvement of sanitary sewer and watermain for Project 97-22, 1736 Andover Boulevard NW. Feasibility Report The proposed assessment is based on the Engineering News Record cost index which was " determined by the City Council under Project 92-24, Andover Boulevard. Project was started . / in 1993. 1993 Average ENR Cost Index - 5213 1996 Average ENR Cost Index - 5618 Proposed deferred assessment for sanitary sewer and water under Project 92-24 is $6,660.09. Proposed 1997 assessment for Project 97-22 is $7,177.52 " ;' \ / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY STUDY, WAIVING PUBLIC HEARING AND ORDERING IMPROVEMENT FOR THE IMPROVEMENT OF PROJECT NO. 97-22 FOR SANITARY SEWER AND WATERMAIN IN THE FOLLOWING AREA 1736 ANDOVER BOULEVARD NW. WHEREAS, the City Council did on the ~ day of May, 19 97 , order the preparation of a feasibility study for the improvement; and WHEREAS, such feasibility study was prepared by the City Engineer and presented to the Council on the 20th day of May ,19----9L; and WHEREAS, the property owners have waived the right to a Public Hearing; and , J WHEREAS, the City Council has reviewed the feasibility study and declares the improvement feasible, for an estimated cost of $ 7.177.52 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby receive the feasibility report with an estimated total cost of improvements of $ 7 177.52 , waive the Public Hearing and order improvements. BE IT FURTHER RESOLVED the property would be assessed over a ~ year period. MOTION seconded by Councilmember City Council at a regular meeting this and adopted by the 20th day of ~, 19----9L, with Councilmembers in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. voting CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor \ / Victoria Volk - City Clerk j / INDIVIDUAL EXAMPLE PETITION 17-;22.. " Date L{ - f-1 7 Andover City Engineer 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Municipal Improvements Dear City Engineer: ~hereby petition for improvements of watermain, sanitar ~ storm sewer and streets (circle one or more w~ e costs of the improvement to be assessed against my benefitting property. Said petition is unanimous and the public hearing may be waived. We would like to be assessed over a 5 year period. Sincerely, ~C7,~ Property Owner Address City, State, Zip Phone (Home) (work) c:::- ~ 0 t-. ;;2#-1-1' l- n 3~ ~~O/~ /3L.. N. ",-" rr;v1) ~ l/L?fl- J ;VI"y' ~ -:, -'liP .." 7 =>-5---7~ '13 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION / DATE: May 20.1997 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Scott Erickson,~~ Engineering ITEM NO. Receive Bids/97-14/Prairie Road & Bunker Lake Boulevard Improvements /~ The City Council is requested to receive the bids for Project 97-14, Bunker Lake Boulevard NW/Prairie Road NW for intersection and trail improvements. This item will be presented to the City Council for award once formal approval is received from the Municipal State Aid Office. Bids received are as follows: j Contractor Valley Paving Inc. Forest Lake Contracting Inc. Bid Amount $177,193.98 $178,120.11 Engineer's Estimate $193,490.70 . , / 05/13/97 Tlm 11:42 FAX 612 490 2150 . ~ SEH 141001 ~~~..'~. L::".r:r;..~:~.~'~~ "_.". ~ , FAX TRANSMITTAL \ J . 353j VADNilI5 CENrER DRIVE 200 SEH CENTER ST. PAUL, MN 55110 612 4~O-2000 BOO 325.2055 61Z 490-2150 FAX o FIELD OFFICE: SEH FILE NO: DATE!: o 5909 BAKEFI ROAD SUITE 590 MINNErON1<A, UN 5534. 612931-9501 800 734-0757 812931.1188 F'AX FROM: TOTAL PAGES: (including =- _I) D 113 S. FIFTH AVENUE P.O. BOX 1717 ST. aOUD, MN55302.1717 320252-4740 FJOO 572-0617 JZO 251.47~O FAX o URGENT Arm: --rPo 1-llitA{ D 421 FRENFm DRIVE CHIPPEWA FALLS, W/54729 PHONE: 715 720-6200 800472-5981 715720.6300 FAX ATTN.' BIW>:-o S. ATTN. D 1("(,, S, COIORG' \f t'rLLt:-f COIORG: ~'l L.t-. FAX NO; 4-z.S -/35(:, FAX NO: 464-- 4'Tu" PHONE: PHONE: CO/ORG; ~ FAX NO,' -:j<;<;; - BCrl.:~ 05410 ENTERPRISE LANE ArrN: SUITE 1i!fJ MADISON. W/53719 CO'OFlG: 608274.2020 / BOO 73~-4362 608274-2026 FAX FAX NO' D 2001 OLIN!: AVENUl! N PHONE: SUITE 206 GFlIFFfTH, IN 46319 ~IO -r-PlR 219838.7097 SUBJECT: 21983'1-7089 FAX REMARKS: ATTN: ATTN: COIORG: Co/ORG: FAX NO: FAX NO.' PHONE: PHONE: pIlFrlltl IS- (L1O / &Y"~i/l L\L-. (J\,.J.Y) I II tr..nsmi,..,i"" WlI& not nt~twxI prOperly, pIee$t: QOntlt(>f tht: IJfIIJder lilt Un, phone numtJer Sbove. WGI'flTB o Sending Original by mail X SeflCling by FAX only o Sending as requssted Far your o Informa#Mt'Racorrts o RlIview and comment o Approval o Action o Dlstrlovrl<m o RBvi$lOt7 and resubrniltal WE' REOUEST A RESPONSE FROM YOU BY: J A'llffirm,tiDt A'tim. EqlUll appommity Empluyrr --- 03/96 05/13!l7 \ i Z o 3 ~ Cll j! Cl en " ./ CJJ ..... Z w ::. ~ ~ Cl. ;; -.J o<l: c: I- ~ Z o f= o UJ ~ ~ ::::; g -.J III w C\/ ~ ... :5 6~ <a: (\10 .....llJ J;", O~"-O)R O)z":"'....J,}) w ~ ,... 0)" > Zwa>."o ;Z:~"""q -"""{)'r" ~qu.J~~ "ClJ:OeO<Cl;; J I.lJ 0). ~ .-!f...o", oc::.... ,z~ o::;;>-o,:J:'" ZC:!::<;llJD o<l: a. 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C fl .gj ~ ~~n~ ~~gg~~~~S.~~e!~~i~ ~ <~~ ~< ~c:l"'r:: ZC/)Zl:1]i .3:~~:g:ic:l-<a;'lP:2ill 11l ~~_.~J.l!~ g~8g~w~~~~lj~~~~eE~~~~~~~~ (II:,~i~~~ 80~~~~~-c-wSS8~w~Mmw<EC~(II ~~~~ma Q E !l! g '2 8 (i) E :s m ofJ (II E E E ~ i5 is 0 a ~ ~ -lS1-a .c g I S!./:I t;i:E 8 ~ '.l; CD E~~~~~~EEjl~EEE~EEEEEE~~um~~~~<~E ~ go~~~~~~~~~~88g~;~~;~~~E~~:j~~~~I~ p - m~~~W~~~CI)~~"'U~~UJ~~_~~CDCI)Ulm~~~~lu ~ d_-~~~-~~"'(\j~M~~"'N~NN"'''''~_ (\j~N~_~~~ z~~~gg~gggS~S~~g~~~~~~~~~~~~~~~~~ ~lJ.J ,.: - iii ,..; ~- <i ..; ... <i ~ <i <i ~ .... ..; ..: ~ I g'l i"": '''';.0 ci ,..; !'i u; .,.; !'i .n .n .,; ~M~~ ro~~~~6~~~m~~~~~~~,~~~,_~~~~~~ ~~~I~~OI~~~I~~NI~~~'~I~I~I~I/)I~~~I~~I~~~I~~~I~~ 141003 i I N , ci z Ul c:l ~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION " J DATE: May 20 1997 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Scott Erickson, cbl Engineering ITEM NO. Award Bid/96-26/SY2 of SW'/4 of Section 22 (Woodland Estates) /9. The City Council is requested to approve the resolution accepting bids and awarding contract to C.W. Houle, Inc. in the amount of $292,954.05 (includes alternate bid) for Project 96-26, SY2 of SW'/4 of Section 22 (Woodland Estates) The alternate bid provides for sodding the disturbed areas in place of seeding. As the work is being performed adjacent to Sunshine Park and is subject to erosion, we are recommending approval of the alternate bid to sod this area when complete. " I Bids received are as follows: Contractor Base Bid Amount Alternate Bid Amount Engineer's Estimate $269,000.00 $285,774.25 $366,980.30 $320,980.30 $292,954.05 $309,918.00 $405,832.80 C.W. Houle, Inc., Bonine Excavating, Inc. Northdale Construction Co., Inc. $355,749.50 \ / \ ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 96-26 FOR PRAIRIE ROAD NW/BUNKER LAKE BOULEVARD NW. WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No. 086-97, dated April 15, 1997, bids were received, opened and tabulated according to law with results as follows: C.W. Houle, Inc. Bonine Excavating, Inc. Northdale Construction Co., Inc. Base Bid Amount $269,000.00 $285,774.25 $366,980.30 Alternate Bid Amount $292,954.05 $309,918.00 $405,832.80 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate C.W. Houle. Inc. as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with C.W. Houle. Inc. in the amount of $292.954.05 for construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 20th day of May ,19j!L, with voting in favor of voting Councilmembers the resolution, and Councilmembers against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: \. J.E. McKelvey - Mayor .' Victoria Volk - City Clerk MAY-14-1997 15:02 612 292 0083 P.02/06 TKDA ~NGINEERS . ARCHITECTS. PLANNERS TOLTZ. KING. DUVAll. ANDERSON AND ASSOCIATES. INCORPORATED 1SOOPFEIl,J,lFFAAY l'lAZA ... Cf;OAR STREET SAM' PN.ll. MINNESOTA 5S101.~14Q PHONE:61212llZ-+tOO FAlCli'2J2lI2~ -, May 14, 1997 Honorable M:lyor and City Council Andover, Minnesota Re: Trunk Utilities to Woodland Estates CiEy Project 96-26 City of Andover, Minnesota Commission No. 11235 Dear Mayor and Council Members: Bids for the referenced project were received on May 14,1997, with the following results: Contractor Amount of Base Bid Amount of Alternate Bid \ C. W. Houle, Inc. $269,000.00 $292,954.05 / Bonine Excavating, Inc. $285,774.25 $309,918.00 , I Northdale Construction Company, Inc. $366,980.30 $405.832.80 Engineer's Estimate $320,893.50 $355,749.50 A complete Tabulation of Bids is attached for your information. It is recommendc:d that a contract be awarded to the low bidder, C. W. Houle, Inc., in the amount of their low bid. Sincerely, ~~~~O~ Richard M. Odland, P.E. R.l\i!Olcjy Enclosure . , / An Equal Opportunity Employer , \ / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION / DATE: May 20 1997 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Scott Erickson, ~ l Engineering ITEM NO. ~ward Bids/96-15/Public Works Expansion ~h-. The City Council is requested to approve the resolutions accepting bids and awarding contracts to Fabcon, Inc. in the amount of $198,996.00 (includes base bid of $198,815.00 and alternate #1 bid of $181.00) for Bid Category No. 4A (Precast Concrete - Supply & Erection) and to American Structural Metals, Inc. in the amount of $130,800.00 (includes base bid of $128,300.00 and premium for early joist delivery of $2,500.00) for Bid Category No. 5A (Structural Steel, Steel, Joints and Metal Decking - Materials Only) for Project 96-15, Public Works Expansion. See attached letter from Pete Kolias of Adolfson & Peterson, Inc. for bid results. \ J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 96-15 FOR BID CATEGORY NO. 4A (PRECAST CONCRETE - SUPPLY & ERECTION) IN THE AREA OF PUBLIC WORKS. WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No. 098-97 dated May 6 ,1997, bids were received, opened and tabulated according to law with results as follows: Fabcon, Inc. Spancrete Midwest Base Bid $198,815.00 $235,734.00 Alternate #1 $181.00 No Change Alternate #2 $18,931.00 $10,347.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate Fabcon. Inc. as being the apparent low bidder. ,. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Fabcon. Inc. in the amount of $198.996.00 for construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been executed and bond requirements met. I MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 20th day of May ,19-9L, with Councilmembers the resolution, and Councilmembers against, whereupon said resolution was declared passed. voting in favor of voting CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk -.. I CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 96-15 FOR BID CATEGORY NO. 5A (STRUCTURAL STEEL. STEEL. JOINTS AND METAL DECKING - MATERIALS ONLY) IN THE AREA OF PUBLIC WORKS. WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No. 098-97 . dated May 6 ,1997, bids were received, opened and tabulated according to law with results as follows: Base Bid Alternate #1 American Structural $128,300.00 N/A Metals, Inc. (Premium for early joist delivery $2,500.00) Alternate #2 N/A K&K Fabrication, Inc. $141,217.00 N/A N/A , / NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate American Structural Metals. Inc. as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with American Structural Metals. Inc. in the amount of $130.800.00 for construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 20th day of May ,19jtL, with voting in favor of voting Councilmembers the resolution, and Councilmembers against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor j Victoria Volk - City Clerk MAY-16-97 FRI 10:12 AM ADOLFSON PETERSON FAX NO. 6125252334 P. 02 ~ AdoIfson& ~ Peterson,Inc. , 6701 West 23rd Street. Minneapolis. Minnesota 55426. (612) 544-1581 . FAX (612) 525.2333 CONsrRUCTION MANAGERS May 16, 1997 City of Andover 1685 Crosstown Blvd. NW Andover, MN 55304 Re: Andovtr Public: Works Building - Bid Package #1 Re$ull$ AUn: Richard Fursman Dear Mr. Fursman: Bid Package #1 is comprised of Bid Categories NoAA (precast Concrete - Supply and Erection) and No. SA (Stnlctural Steel, Steel, Joists and Metal Decking - Materials Only). , -' Six (6) Trade Contractors were contacted with four (4) submitting responsive bids (two in each category). The estimate for Bid Category No, 4A is $245,000.00. Results for Biel C:'lt~Ol:Y No 4A :'Ire a'LfolJow!:: 1) Fabron, Inc. BASE BID: $198,815.00 ALTERNATE #1 - Cas1 in plates for canopy connections: ADD $181.00 ALTERNATE #2 - Twenty (20) 4' x 8' window openings: ADD $18,931.00 2) Spancrete MIdwest BASE BID: $235,734,00 AI, TERNA TE #1 - Cast in plates for canopy connections: NO CHANGE ALTERNATE #2 - Twenty (20) 4' x 8' window openings: ADD $10,347.00 It is the recommendation of Adolfson & Peterson, Inc, that the base bid and alternate #1 add submitted by Fabron. Inc. be accepted. \ J ~".I!JI A ~ Member of ConsltueIion ~~ of America ~l,.iAA MAY-16-97 FRI 10:12 AM ADOLFSON PETERSON FAX NO. 6125252334 P. 03 The estimate for Bid Category No. SA is $132,000.00. Results for Bid Category No. SA are as follows: I) AmC'rican Structural Metals, Inc. BASE BID: $128,300.00 PREMJUM FOR EARLY JOIST DELIVERY: ALTERNATE#l-N/A ALTERNATE #!2 - N/A $2,500.00 2) K&K Fabrication, Inc. BASE BID: $141,217.00 ALTERNATE#l-N/A ALTERNATE #2 - N/A It is the recommendation of Adolfson & Peterson, Inc. that the base bid and premium pIice submitted by American Structural Metals, Inc. be accepted. Both of these bid categorie~ are within our current budget. J Respectfu ny. ADOLF SON & PETERSON, INC. Pete ~a&cu. Constnlction Manager cc: Scott Erickson Craig Kronholm File CITY OF ANDOVER REQUEST FOR COUNCIL ACTION '\ J DATE: May 20. 1997 AGENDA SECTION Non-Discussion/Consent Items ORIGINATING DEPARTMENT Scott Erickson,~l Engineering ITEM NO. Approve Plans & Specs/Remaining Bid Package/ 96-15/Public Works Expansion ~ The City Council is requested to approve the resolution approving plans and specifications and ordering the advertisement for bids for the following items for Project 96-15, Public Works Expansion. \ / BID PACKAGE #2 Division 2: Site Work Division 3: Concrete Division 4: Masonry Division 5: Miscellaneous Metals Division 6: Wood & Plastics Division 7: Thermal & Moisture Protection Division 8: Doors & Windows Division 9: Finishes Division 10: Specialties Division 15: Mechanical Division 16: Electrical Specifications are available in the Engineering Department for review. '\ / / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 96-15 , FOR PUBLIC WORKS EXPANSION FOR THE FOllOWING ITEMS: BID PACKAGE #2 Division 2: Site Work Division 3: Concrete Division 4: Masonry Division 5: Miscellaneous Metals Division 6: Wood & Plastics Division 7: Thermal & Moisture Protection Division 8: Doors & Windows Division 9: Finishes Division 10: Specialties Division 15: Mechanical Division 16: Electrical '\ WHEREAS, pursuant to Resolution No. 089-97 ,adopted by the City Council on the 6th day of May, 19~, Adolfson & Peterson. Inc. as the project manager and lHB Engineers & Architects as the engineer have prepared final plans and specifications for Project 96-15 . WHEREAS, such final plans and specifications were presented to the City Council for their review on 20th day of May , 19-9L. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 10:00 AM , June 12 ,19 97 at the Andover City Hall. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 20th day of May ,19 97 , with Councilmembers voting in favor of the resolution, and Councilmembers _ voting against, whereupon said resolution was declared passed. . / CITY OF ANDOVER -.. J ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk CITY OF ANDOVER REQUEST FOR COUNCIL ACTION " . j OA TE: May 20. 1997 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Scott Erickson~ Engineering ITEM NO. Approve Final PaymenU96-28/Well #3 Maintenance .:2:1. The City Council is requested to approve the resolution accepting work and directing final payment to Alberg Water Services for Well #3 Maintenance, Project 96-28. , . / " , / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO ALBERG WATER SERVICES FOR PROJECT NO. 96-28, FOR THE IMPROVEMENT OF WELL #3 MAINTENANCE WHEREAS, pursuant to a written contract signed with the City of Andover on December 17 ,19 96, Alberg Water Services of Elk River. MN has satisfactorily completed the construction in accordance with such contract. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota that the work completed under said contract is hereby accepted and approved; and . / BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment on such contract, reimbursing the contractor's receipt in full. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 20th day of May , 19~, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk CITY OF ANDOVER PARTIAL PAYMENT Estimate No. 3 (Final) Period Ending 5/6/97 Sheet ---1- of ---1 / Project 96-28 Well #3 Maintenance Original Contract Amount Location Andover $ 29 622.00 ContraQt Price Plus Extras $ 44.622.00 Contractor Alberg Water Services Total Contract Work Completed Total Approved Credits Total Approved Extra Work Change Order #1 $ $ 9 493.00 -0- $ 15 000.00 Total Approved Extra Work Amount Completed Total Amount Earned This Estimate $ 7 383.00 $ 16.876.00 '. Less Approved Credits $ -0- 0 I Less 2- Percent Retained $ 543.65 Less Previous Payments $ 10 329.35 Total Deductions Retainage Released Amount Due This Estimate $ 10.873,00 $ 543.65 $ 6 546.65 I, ALBJ:1?6 UlAifR SERvicES - STBft: AU3~agree to the above estimate. Contractor Date ,-j-&-9~ ~ City Engineer ~ ' Date ..5'/.(/7) Received payment in full of above estimate in the amount of $ 6.546.65 " , / Contractor . Date S t, 97 fpay9628. .doc CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: May 20. 1997 " AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Planning ITEM NO. Approve Final PlatfTimber River Estates David L. Carlberg Community Development Director 013. The City Council is requested to approve the resolution approving the final plat for the Timber River Estates Planned Unit Development project. The final plat is found to be in compliance with the preliminary plat. It is recommended that the final plat be approved subject to the following stipulations: . '\ 1. City Attorney presenting a favorable title opinion. 2. Security to cover legal, engineering, street sign and installation costs to be determined by the City Engineer. 3. The developer escrow for the uncompleted grading of this site which is to be determined by the City Engineer or if the site is completed, a letter from the developer's engineer that lots and streets are graded according to the grading plan submitted and approved or any revisions thereof. 4. Street light costs to be paid to Anoka Electric Cooperative. Costs to be determined by Anoka Electric Cooperative. 5. The final plat not be signed by the Mayor and Clerk until there is an executed Development Contract, escrow paid (15% of the total costs for the improvements for the property {streets, utilities, etc.}) and a contract for the improvements awarded. 6. Receipt of all necessary drainage and utility easements outside the plat if necessary. 7. Developer is responsible to obtain all permits from U.S. Army Corps of Engineers, DNR, LGU, LRRWMO, MPCA and any other agency that may be interested in the site. 8. Park dedication as recommended by the Park and Recreation Commission. 9. The developer comply with the stipulations discussed and set forth in the geotechnical review and discussion for this project. Note: The variances were approved as part of the approval of the preliminary plat. '- / ,. -' " / COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. -97 MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING THE FINAL PLAT OF THE PLANNED UNIT DEVELOPMENT OF TIMBER RIVER ESTATES, AS BEING DEVELOPED BY WOODLAND DEVELOPMENT CORPORATION, IN SECTION 12-32-25, Anoka County, Minnesota. WHEREAS, the City Council approved the preliminary plat of the Planned Unit Development of Timber River Estates ; and WHEREAS, the Developer has presented the final plat of Timber River Estates: and WHEREAS, the City Engineer has reviewed such plat for conformance with the preliminary plat; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the final plat of Timber River Estates contingent upon receipt of the following: 1. The City Attorney presenting a favorable opinion. 2. Security to cover legal, engineering, street sign and installation costs as determined by the City Engineer. 3. The developer escrow for the uncompleted grading of the site which is to be determined by the City Engineer or if the site is completed, a letter from the developer's engineer that lots and streets are graded according to the grading plan submitted and approved by the City. 4. The final plat not be signed by the Mayor and Clerk until there is an executed Development Contract, escrow paid (15% of the total costs for the improvements for the property {streets, utilities, etc.}) and a contract for the improvements awarded. 5. Street light costs to be paid to Anoka Electric Cooperative. Costs to be determined by Anoka Electric Cooperative. 6. Receipt of all necessary drainage and utility easements outside the plat if necessary. Developer is responsible to obtain all permits from U.S. Army Corps of Engineers, DNR, LGU, LRRWMO, MPCA and any other agency that may be interested in the site. 7. Park dedication as recommended by the Park and Recreation Commission. 8. Variance from Ordinance 10, Section 9.05 to allow the block of 170th Lane NWand 170th Avenue NW to exceed the maximum block length of 1,320 feet. 9. Variances from Ordinance No. 10, Section 9.06A3 which requires lots to have a minimum buildable area with a minimum width of 150 feet and a minimum depth of 150 feet. 10. Variances from Ordinance No.8, Section 6.02 for lot width and area requirements as a part of the Planned Unit Development. 11. The developer comply with the stipulations discussed and set forth in the geotechnical review and discussion for this project. , / , \ , / Adopted by the City Council of the City of Andover this 20th day of Mav , 19~. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk m 8 . . x Vl .. J """ I.L ~ i ! 0 0 c - G '" ~~ .0 " I:i .J c . ~" '0 >.~ "G ~~5:i X c~ Vl ~- -g-C g. ~ 0 ~E~~ :S~... " ~E:'i . . . O. G o8.a~ ~~o c c b!j[ <13 :i '" ffjs &. ~ ~il" c i GO ~. ~ .~" 1 ~ a::.5!..c. ~:,. ~ 0 s:5:.2 .. ",- . ~ :0 .roOt; ~ Jl m ~ ~ 01 i~H ]: . ::iS~ " o=..c E c '08:... g ~ F - c II g ~: .3!'l ~O. .u j'i ~H c~ "O~~~ ~ a 0_ = 1'~" ~ .. -Kia Go f g ,,5 z ~ lZ 8g~!! 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W J J _I _.!. . ::r: --- ~F 01, 5.5 (f) - ~z I ~c "' f=~ I ~ 0 -J ~ \ _=,0 :l '-.., \ \J .:r:: ... 0 I ~ 4) \..- -I ~ trl _ 2" ___-' c ~ LL - r o::(W .- v 0 / a:: - T , .....2 .e- - w <( 01 0) 'Q ~(f) ... I J:!.E n ~~ ! 0 ~ -J <(w I ......_ 5'" -I-.,.~ ~ all .~1! \ t:J :';;0 . I ~ · N C.,\ · --- - . ~7 . ~- --- I · ilfl r~ E-4 .I~ ! E--4 r t7:m , ~ T~ I~ I IJ..J. '''ill I 11 Ill" I "- ~ I~:J I 8 8 I ~ . I..... J <].." ''It I II I ~ ,,~ , iil ~ , I 0 - ~ N k : ~ ~ 0 ~ I ~ f' ~ /:!! I ~ ~ C,J L__~ID~__J ~ ~ ~ ~l ~ ~ I ~ \-- " : ~ (), ~ 4 _..3 ~ ~ N ~ ~ ~ . ~ " ! ~ ~ oJ E--4 ~ o ...J ... I --------- ~ ------------ ........ E ' 0 '\ ~ IS, , u -~ ~ ~~ \ 0 I ON - "7 _ ~ ~ci d ,,_~- Y:.\ ~ ~~ . ~ (.-j-........ ~,,Jl U 0" __ ~ <( \ ~,..: z.... -- I r:, ~ CL \ I d II) . d.9 '- '" ......N ':;~31 .g ~ '-,_ ~<li .... c~ ... Ii ........... I... 2.2'" 8. E,' ___ 'ij ci . :1l~ ~ i " --___ ! E Z I L:U'I0 i Q / ....... I g c -_Z E Cl , , 0.2 00t; 8 1; / ~" i E~ IIIOls- will.,' ~ / c<;; ~~~ o;,!; / ~ .~'g. N- ~ ( I "fitX: :;, CD cO a.~ ~ I., '_~ 02;, \ /ij~~ 5.c: " 200.00 , E c "- 1:: ~ . NO'..'..... ~ : E 1;'.s ~~.~ \. 5 -- : 0 ",'" .\ .~~1-.i f E gs \\,.-'16 J ~ '-'i ) I a ~~ --- \ .... ....t; I 34'J..7~,.r,;( ~~-a, ___ :l n g ,/ . '1{\".,61'l ,J,." '0 0 E ,....-- J'-.1 . ---- ij ij ~ ,7 .).. ____ 0 CJ 0 9l -- U~ .' . 0 -- J'-.~ . ~ - --- --- ~ ~~- ...-.-------.----.--. . .. ;",", t' ~. , ~ r "'.\- mg J - -- I ",- ~II F U1 I ILl '" ~ '::.7 ',.. .. I ~o .. .. ! ~- " LL I ~ ... U1 I- \ I- W W W . . W I II U1 UU1 I ., 1-",. C.,\ <( ... 20 - -- LL I N , I " J l- I') W .. -t W I ~ I I 1 U1 W rn W U1 ~ \ ......r . ~ \ U1 \ I- W < W \ I . .. (j) ~ ~ ... Wo rJJ. ?;lL. ~ ---l ~ n . .. 01 1-' .., i W w' !! I U1 - ~ ~~-H w I .. ,!l> ..,. w I ~ :3~"': U1 ~0>0l I 5com > E Z . . I j o. , ~ , ~ , CITY OF ANDOVER REQUEST FOR COUNCIL ACfION May 20, 1997 DATE AGENDA f\O. SECTION Non -discussion Item ORIGINATING DEPARTMENT Planning- (~ David 1. Carlberg -Lc :::ommunity Development Dir. APPROVED FOR AGENDA ITEM f\O. Accept Rezoning Withdrawals Chesterton Commons Ashford Development Corporation D1: C)q. The City Council is requested to accept the withdrawal of the rezoning requests dated 2/21/97 and 3/11/97 of Ashford Development Corporation and reimburse any unused application fees. J The Council approved the original rezoning request of Ashford Development Corporation to rezone property from R-l, Single Family Rural to R-4, Single Family Urban on the property to be known as Chesterton Commons on May 6, 1997. Mr. Windschitl had filed said additional rezoning applications during the discussions regarding the Metropolitan Land Planning Act of 1995 as it relates to rezoning requests. Since the approval of the rezoning as stated above, Mr. Windschitl no longer wishes to pursue the rezoning requests of 2/21/97 and 3/11/97. \ J MOTION BY: SECOND BY: ~ Jrt;.~ RECErVED ~!l"f....nrll MAY 1 31991 mrurlnpmrut QInrpnratinu~ lJuf.'TY OF ANDOVER 3640 - 152nd Lane N.W. . Andover, MN 55304 . 612-427-9217 May 9, 1997 Mr. David Carlberg Community Development Director City of Andover 1685 Crosstown Blvd Andover, Mn 55304 Dear Mr. carlberg, Ashford Development Corporation, Int. requests that its rezoning requests(s) dated, 2/21/97 and 3/11/97, be withdrawn and that any unused money be returned to Ashford. / Sincerely, ~tv~ Jerry windschitl, President Ashford Development Corporation, Inc. '0 ) CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (612) 755-5100 .J REZONING REQUEST FORK Property Address /.5"0 -rz. f f1'4.vS",1 :l/vd f (!lnl"Jn-..(/~j 61",4 Legal Description of Property: (Fill in whichever is appropriate): A",d~..,_ ht~ Lot Block Addi tion PIN (If metes and bounds, attach the complete legal description). or Torrens ? (This and can be obtained from the Sc~ '+'TAeL.~d Lc.S4/ D~.Jc;.".;T';'- Is the property: Abstract information must be provided County) . ----------------------------------------------------------------- Reason for Request S;.,"'''- 'f"-.__ (1.,; ",.,= 1JN'.J""rL!""" (IA",,,,.;'/ f~" hr,,- iF 74<=- lANd US,,- j..A.P ,',J 7~<- 4."d,,""".... (',., _,Ie, I.. "'''''J''.-''- IN..,.) 0'" ip 7l..c- 2'o!l"';~j J>.wI' L IS -r~,. t!rJ"~~~OJfi.~ ~1'f~lI_,.....-r ,;Y ~ I' "~ rlJ"" "7__.vI.......~ (".4t.rl~.'.....Il~hJ(" 'I .4...,..J.~~..l;-;;"*r - V "TO ~ c :Z.. .v ~ Tl.. eo PWl.'~ _7"; ri'-J~.. ,.. J ,~ "ILL 47TA-e.l~ cJ l~J'" I cl,.J'-a.. ",~ , 7"0 RWI l f.s.cl#''''::-I.. I 1Stt!t4:ai'- D...A./.r:~. ( ;F ~t' IA~A tJu J...",p I (! ,,~-r~J IIr n _ /';\ 1"1 - ~ ~u ;7:' PIC.. , . Dl.:.lbI1:"""'j ;p -rJ...~ L"~'-"J -""-f 0'" ~ J (!~. 1"1-. II; Current Zoning ?? ~ Pt i(..., . U3.&_,....1 ~cJ...._ w"';:'l Requested Zoning ""-2- '"",mIlt- '/)W<l-lI.~S ----------------------------------------------------------------- Name of Applicant Ash. ff;..-- J 'D~ r." /" J....r -;- (ltJ"f~-""'-"..J .::r-c-. I Address &; <Tn /0,;7,.,......1 I A-~<- NW f],vd,.,vt:.- ht tV SS'3o <f Home Phone Lf,;;. 7- 9,;2./1 Signature I~-'A ",If ,2 (,dJ Business Phone Y,). 7 - C if .3.s- ';;'(;;'/ (97 a /~ Date ----------------------------------------------------------------- Property Owner (Fee Owner) (If different from above) Address S~....c... Home Phone Business Phone , Signature Date ----------------------------------------------------------------- .: CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 REZONING REQUEST FOM Property Address JI.'( 1~~71" ~""f'_ Art"~"'_4T<7 Yo( A./e. eA-J. of fl4vS..J t/;,..,d Legal Description of Property: S"'.... ;tnA-c.I...c! '-'S*l duc:..,f'T"".,J (Fill in whichever is appropriate): Lot Block Addition PIN (If metes and bounds, attach the complete legal description). or Torrens ? (This can be obtained from the Is the property: Abstract X information must be provided and County) . -------------------------------------------~--------------------- Reason for Request to TL.41 IS stow,.) F"tr 'R<:.2'tM/e- T~ /l1-rJ Pe_....., I' I T"-c... /Jv" J"-_..... n,.r ,"-<- I I I '_ J }1.? A- f lA,.;~ lv I...e-l, IS o A-Vl I (') F Tl c- A I\I'~ "vf'~ to Tu.. (!.(4S.J, F.'~"'i"i "J .L.A""'.;J UJt .()/A.AI I C!.~.... ~..." ~ vu ~ I ....( ( , , UJ, fl.+.J. Current Zoning ?? OS*' 010- -R.J Requested Zoning os~ 0 Pe.,v <:,PA~ /PLlD ----------------------------------------------------------------- Name of Applicant ..Ask,f;,... J D',v,I,,,'.....,,,.,7 Co""/",,,, 4"".) T,vC. I ( Address d0'fO 1..r.J..)rl LA-./L- NtA) A/I/..Jol~ MJ ~1.1C1'" Home Phone if J 7 - q ..211 Business Phone &.j.2? - 07'.J S- Signature L./~ flU", L2..uV Date J J 1/ )'17 I ----------------------------------------------------------------- Property Owner (Fee Owner) (If different from above) '\ 4-H- t Address Home Phone Business Phone Signature Date ----------------------------------------------------------------- CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: May 20. 1997 AGENDA SECTION Add-On ORIGINATING DEPARTMENT City clel J . ITEM NO. Adopt Resolution/Acquisition of Tax Forfeit Property The City Council is requested to adopt the attached resolution acquiring the tax forfeit parcel adjacent to 159th Avenue NW. This item was on the May 6th agenda and at that time the Council made a motion to approve the acquisition. The State and the County are requesting a resolution passed by the council. After the resolution has been adopted it will be sent to the county along with the form necessary for the acquisition. A copy of that form is also attached. CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NO.R A RESOLUTION TO ACQUIRE A PARCEL OF TAX FORFEIT PROPERTY FOR THE PURPOSE OF STREET RIGHT-OF-WAY AND UTILITIES. WHEREAS, the property known as PIN 13 32 25 44 0018 has forfeited to the State of Minnesota; and WHEREAS, the City of Andover is desirous of obtaining said parcel for the purpose of street right-of-way and utilities. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to authorize the City Clerk to complete the necessary forms to acquire the property known as PIN 13 32 25 44 0018. Adopted by the City Council of the City of Andover this 20th day of May, 1997. CITY OF ANDOVER Attest: J. E. McKelvey - Mayor Victoria Volk - City Clerk , I"i' Form 962 (R.vls.d 10/11/96) , Slaple All Correspondence Minnesota Deparlment or Ihvtnue Application by a Governmental Subdivision for Conveyance of Tax-Forfeited Lands for an Authorized Public Use (Minnesota Statutes, Section 282.01, Subdivisions la through Ie) (Note: IUhe governmental subdivision has purchased the property, use PT Form 110) In Anoka County Name of govern menIal subdivision (applicant): C i t V 0 f Andove r Mailing address of applicant: 1685 Crosstown Boulevard NW \ ',.."" Andover. MN 55304 .~! .:~.'!-":; . " Date requested property wasforfeiled to the State: 5 (month) 3\ (day) '95 (year) Legal description of property (include the name of the city/town in which the property is located): \3 32 25 44 00\8 That part of Government Lot 5, Sec \3-32-25 lying Easterly of the North- westerly extension of the East line of Lot 3, Rum River Ranch Estates and lying Northwesterly of the following described line: Beginning at a point on the North line of said government Lot 25 feet West of the NE corner of said government Lot, thence South parallel with the East line of said Government Lot 12.5 feet, thence West parallel with said North line to said Northwesterly extension and there term; subject to easements of record, City of Andover, County of Anoka. Minnesota. Describe the intended public use to be made of the property (be specific, including statute or special law references, if relevant): Street. Utilities State the need for the property (be specific, e.g., why this property instead of some other property?): It is adiacent to an existing street (159th Avenue) Please check the appropriate boxes below: o correcting governmental subd. name and/or o legal description original deed no. (II r.cord.d, pl.... .upply r.cordln& Information. II nol r.cord.d, plea.. relurn th. orl&lnal .Ial. d..d.) o There are one or more wells on this properly l!J There are no wells 011 this properly A Wetland Certification Form Must De Altached To This Application R.turn appllcallon 10: MN nepartment of R.v.nu.. Prop.rly Tal IIIvl.lon' Man Slallon 33~O' SI. Paul, MN 55146-334U , I DATE May 20. 1997 ITEMS GIVEN TO THE. CITY COUNCIl.. . Joint City Council Meeting with Anoka & Ramsey - April 29, 1997 . Park & Recreation Commission Minutes - May 1, 1997 . Economic Development Authority Minutes - May 6, 1997 . City Council Minutes - May 6, 1997 . April 1997 Monthly Building Report . Memo from Scott Erickson, City Engineer - May 15, 1997 . Schedule of Bills PLEASE ADDRESS THESE ITEMS AT THIS MEETING ORPUT THEM ON THE NEXTAGENDA. THANK yOU. /1 I I I ! ,11/ I TO: ! Mayor and City Council I 7 ';f{7 LJ I FRO I David Almgren i I U I RE: 11997 Monthly Building Report Form APRIL I ! I BUILDING PERMITS I I Permit/Plan Tax Total Valuation 261 Residential(21 SIVV-5 Septic) $ 38,172.33 I $ 1,345.00 $ 39,517.33 $ 2,690,000.00 41Additions I $ 1,802.22 $ 38.85 $ 1 ,841.07 I $ 78,744.00 71Garages I 1$ 1,605.28 I $ 29.60 I $ 1,634.88 I $ 59,250.00 i Remodeling/Finishing I ! i [Commercial Building I i ! , 1 I Pole Bldgs/Barns I 1$ 34,75 I $ 0.50 I $ 35.25 $ 400.00 4 I Sheds , I 1$ 299.96 i $ 4.401$ 304.36 I $ 8,800.00 11 Swimming Pools I 1$ 76.00 I $ 1.55 I $ 77.55 $ 3,100.00 11 Chimney/Stove/Fireplace '$ 32.00 [ $ 0.50 $ 32.50 I $ 916.00 41 Structural Changes I 1$ 131.87 I $ 2.50 $ 134.37 I $ 2,250.00 21: Porches/Decks i 1$ 1,794.00 I $ 24,10 I $ 1,818.10 I $ 46,814.00 'Repair Fire Damage I ! : , ! 81 Re-Roof ; : $ 320.00 I $ 8.50: $ 328.50 i $ 16,550.00 Other ! I ! 1-- I ! 77: SUBTOTAL , 1$ 44,268.41 I $ 1,455.50 I $ 45,723.91 : $ 2,906.824.00 , ; , ! I PERMITS i . I FEES COLLECTED 77' Building Permits I 1$ 44,268.41 I $ 1,455.50 I $ 45,723.91 I Ag Building I . ! I Curb Cut . , : Demolition . : . , Footing , 11 Renewal ,$ 21.50 $ 21.50, 1 'Moving , $ 15.00 . . $ 15.00 - 34, Heating $ 1,085.00 ' $ 17.00 ' $ 1,102.00 11 ,Heating Repair 1$ 400.00 ' $ 5.50 $ 405.50 I 22' Hook Up , 1$ 550.00 I $ 11.00 $ 561.00 32' Plumbing , $ 3,592.00 i $ 16.00 ! $ 3,608.00 23 Plumbing Repair I 1$ 354.00 ' $ 11.50 I $ 365.50 I 2' Pumping ,$ 6.00, ' $ 6.00 ' 2 Septic '$ 70.00 $ 1.00. $ 71.00 5' Septic Repair I $ 175.00 $ 2.50. $ 177.50 22 Water Meter $ 1,100.00' $ 11.00' $ 1,111.00-c 26, Certificates of Occupancy .$ 104.00 ' $ 104.00 ' 13: Contractor's License I $ 325.00 : $ 325.00 24! License Verification Fee ,$ 120.00. ' $ 120.00 . , Health Authority i , I 22.Sewer Admin. Fee I i$ 330.00 . 1$ 330.00 I 22: SAC Retainage Fee I '$ 209.00 :$ 209.00 . 1 Reinspection Fee 1$ 42.00 I ! $ 42.00-' , 340:TOTALS $ 52,766.91 ' $ 1,531.00 , $ 54,297.91 : Total Number of Houses YTD 1997' 79: :Total Number of Houses YTD : 1996: 90: Total Valuation YTD - i 1997: 1$8,614,154.00 i Total Valuation YTD -I 1996, I $ 9,891 ,079.00 i , Total Building Dept Income YTD : 19971 $ 152,475.47 Total Building Dept Income YTD : 1996 $ 174,746.97 CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 · (612) 755-5100 MEMORANDUM TO: . Mayor & City Council COPIES TO: FROM: . Scott Erickson, City Engineer~L . DATE: May 15, 1997 REFERENCE: Detour/Andover Boulevard at Railroad Crossing -------------------------------------------------------------- -------------------------------------------------------------- ,. ~ . . . - . . . . The AnC?ka County Highway Department will have a detour set up. for Andover .' Boulevard. for maintenance' repair of the railroad crossing.' :The detour. is . scheduled for May 21-24, 1997. ..J~ >JOTICE OF ROAD CLOSURE ANOKA COUNTY HIGHWAY DEPARTMENT -- ~,rv, v~.v. r~ O~~ 1~4 ~~J2 Ii!JOOl t.J . rr u LOCATION OF CLOSURE )CAnON:CITYOF~~R CR 16 (AII.'DOVER BLVD.) ~SON FOR CLOSURE: R X R CROSSING REPLACEMENT :HEDULE MAY 21.1997 (FOR APPROX. 3 DAYS) (ACTUAL LENGTH OF CLOSURE IS DEPENDENT ON WEAT!iER) ::;TOUR ROUTE CSAJ-I 715 (HANSON BLVD.) CSAH 1~8 (BUNKER LK. BLVD.) PRA!RE ROAD (CIlY STREET) Post.it" Fax Note 7671 O..e To C. Of Andover Fro... CO.!Oel:t. Co. ACHD PIlon8 t Phone' 754-3620 Fax' 755-8923 Fax' 754-3532 ~l .'1 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION Date Mav 20. 1997 AGENDA SECTION Approval of Claims ORIGINATING DEPARTMENT Finance Shirley Clinton ~ I ITEM NO. Schedule of Bills REQUEST: The Andover City Council is requested to approve total claims in the amount of$ 425.585.04. BACKGROUND: Claims totaling $ 41.755.80 on disbursement edit list #1 dated 05/13/97 have been issued and released. Claims totaling $ 15.306.44 on disbursement edit list #2 dated 05/14/97 have been issued and released Claims totaling $ 368.522.80 on disbursement edit list #3 dated OS/20/97 will be issued and released upon Council approval. Date: 05-20-97 Approved By: IU lJ.~ I. ~ ~. ~C~JV J ~ ~~~ ~'f~ :;~-f~ f-~ ~-~ ~-"~-~I;- r.:l;~ -;,~ :~; :'::1:';:' -.-. ....H ---- ,. I I L- ~. ~.' ,--. ...... ~Jv ..... _;' WI"'; ~ \",t -"-"'l-;;-~r;;-;~ (j";:-(" :"!-oi i.Wl.;: 1,,6'6[- ri r'l-'-i 1.'1 W;... to m-o... r:a-;;:;-;,j-In"ID.' 1 ':'-'~I-~---.' -' "_!:.-- "-'-"~"T ".."i'.'" "."S' '-'-0'_"". ".,> <L"I"'''''-'"_'' I : I , 1 I I I I I I , I ! I i ~ i ! , I I "'w * *:* * *IE !W<!) " . > <( * ! .0"- " ! 0 OC " , Zw " ,* I i <(.> " i: I , 0 " . u. U " I" 0 " :-; IE I 0. " I >0. " ~ I 'f- . * 'H "' " I ue * 1* I > * '* , , , * ,* I , He! If, '" * I" , eo. * '* 1 ~ -I "'~ * !* I I 0."' 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