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CC - January 2, 2024
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, January 2, 2024 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (12/19/23 Regular) Consent Items 2. Approve Payment of Claims — Finance 3. Order Project/Direct Preparation of Final Plans & Specs/24-20/Water Treatment Plant Radon Mitigation — Engineering 4. Approve Memorandum of Understanding for Roadway, Trail & Drainage & Utility Easements/23- 12A, Crosstown Blvd. NW Trail & 23-13, WM & SS Improvements - Engineering 5. Approve Resolution Appointing Michelle Hartner as City Clerk — Administration 6. Time Extension Request for Conditional Use Permits for 2184 and 2270 Bunker Lake Blvd. NW — Planning 7. Approve Resolution Authorizing to Apply for 2024 CDBG Water Feasibility Study -Planning 8. Approve City Hall Remodel/Phase 1- Tile Replacement -Finance Organizational Items 9. Appoint Vice Mayor —Administration 10. Appoint Council Committees —Administration 11. Designate Official Newspaper—Administration 12. Approve Official Depositories & Banks —Administration 13. Delegation of Business Administrator — Electronic Funds Transfers —Administration Discussion Items 14. Public Hearing: Consider Vacation of Easement — Unassigned parcels in Fields of Winslow Cove Second Addition — PID# 24-32-24-32-0073 and 23-32-24-41-0021 — Planning Staff Items 15. Schedule Advisory Commission Interviews —Administration 16. Administrator's Report —Administration Mayor/Council Input Adjournment C I T Y O F ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City Administrato FROM: Michelle Harmer, Deputy City Clerk SUBJECT: Approval of Minutes DATE: January 2, 2024 INTRODUCTION The following minutes were provided by TimeSaver, reviewed by Administration, and submitted for City Council approval: December 19, 2023 Regular DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully �esppe�ct'f Jullysubmitted, r' 4' ll^rt� Michelle Hartner Deputy City Clerk Attach: Minutes 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 REGULAR ANDOVER CITY COUNCIL MEETING —DECEMBER 19, 2023 MINUTES The Regular Bi -Monthly Meeting of the Andover City C Bukkila, December 19 2023, 7:00 p.m., at the Andover City Andover, Minnesota. Councilmembers present: Jamie Barthel, Ted Councilmember absent: None Also present: City City PLEDGE OFALLEGIANCE RESIDENT FORUM , No one came forward to AGENDA APPROVAL City Administrator -Item #8 — A Mr. Dickinson requ Item #15A Item #16A Motion by Nelson, unanimously. was called to order by Mayor 685 Crosstown Boulevard NW, and Randy Nelson al information received: with an additional license to be approved. I the addition of two agenda items: prove Tobacco License Date for Board of Appeal and Equalization APPROVAL OF MINUTES November 28, 2023, Workshop Meeting November 28, 2023, Closed Meeting to approve the Agenda as amended. Motion carried Motion by Nelson, Seconded by Butler, to approve the November 28, 2023, Workshop and Closed meeting minutes as presented. Motion carried 4 ayes, 1 present (Barthel) Regular Andover City Council Meeting Minutes — December 19, 2023 Page 2 1 December 5, 2023, Regular Meeting 2 3 Motion by Barthel, Seconded by Nelson, to approve the December 19, 2023, Regular meeting 4 minutes as presented. Motion carried 4 ayes, 1 present (Butler) 5 6 CONSENT ITEMS 7 8 Item 2 Approve Payment of Claims 9 Item 3 Adopt 2024 Fee Ordinance (See Ordinance 558) 10 Item 4 Receive November 2023 General Fund Budget Progress Report 11 Item 5 Receive November 2023 City Investment Reports 12 Item 6 Receive November 2023 Andover Community Center Update 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Item 7 Approve Donations for 2024 Senior Class Events Item 8 Approve 2024 Liquor License Item 9 Approve Cost -of -Living Wage Adjustment for Non -Bargaining Employees Item 10 Approve 2024 Kennel License Item 11 Accept Resignation of William Weicht — Building Inspector Item 12 Approve Compensating Change Order #1/23-22, Sunshine Park North Parking Lot Reconstruction & 23-23, Fire Station #2 Parking Lot Reconstruction (See Resolution R107-23) Item 13 Accept Feasibility Report/Order Public Hearing/24-2/2024 Street Reconstruction (See Resolution R108-23) Item 14 Approve Fields of Winslow Cove 3b Addition Final Plat (See Resolution R109-23) Item 15 Approve 2024 Used Vehicle Sales License Item 15A Approve 2024 Tobacco License Motion by Nelson, Seconded by Engelhardt, to approve of the Consent Agenda as read. Motion carried unanimously. ANOKA COUNTYSHERIFF'S OFFICE MONTHLYREPORT Commander Paul Lenzmeier provided a monthly report including 1,116 calls for service, none of which resulted in any significant events. He shared that they continue to see proactive enforcement by the deputies and because of their proactiveness they were able to catch two stolen vehicles. He noted they currently only have two vacancies while they have six individuals in background and three in field training. He stated the County Board approved the joint powers agreement between the Sheriffs Office and other Anoka County Law Enforcement agencies to develop a multi - jurisdictional SWAT Team which will be going live in January 2024. He shared that last week was the Shop with a Cop event where they brought 20 children from Andover Schools to Walmart and shopped for Christmas gifts for their families to take home. He added there were 10 or 11 families that were blessed with gifts along with the Armory in Anoka. He wished everyone a Merry Christmas and a Happy New Year from the Sheriff's Office. Councilmember Engelhardt noted that the community involvement efforts the past few weeks with the Public Works, the Fire Department, the Sheriff's Office, and City Staff has been phenomenal 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Regular Andover City Council Meeting Minutes — December 19, 2023 Page 3 and he has heard so many great things from the community about this. Councilmember Nelson thanked Commander Lenzmeier for the fantastic job that he and the Sheriff's Office have done. He shared that he had the opportunity to go to a luncheon for elected officials and the topic was human trafficking. He noted Minnesota is ranked thirteenth in human trafficking. He asked if there is a requirement for an annual review of human trafficking that the Sheriff's Office does. Commander Lenzmeier shared there is no formal annual review of this; however, the Criminal Investigation Division has been very active for years on this issue. He explained they are actively investigating. Councilmember Nelson stated human trafficking was a top priority of the former Sheriff. He asked if this is a top priority under the new Sheriff. Commander Lenzmeier stated community safety and similar community initiatives of protection and service are in the Sheriffs top priorities. He shared that they will be continuing with this great effort as they had done previously. Mayor Bukkila shared that she had a new resident ask her at the Tree Lighting event if the Sheriff s Office had any type of resident or community academy. Commander Lenzmeier explained for the last few years they have hosted a citizens academy. He noted they typically host this event every other year. He stated they will likely bring this back next fall. Mayor Bukkila asked where someone would be able to look for information on this. Commander Lenzmeier shared that they can look on the Sheriffs Office website under crime prevention or community interactions. Mayor Bukkila shared her appreciation for the Sheriff's Office and their Staff who will be out working over the holidays and away from their families. SELECT 2024 LOCAL BOARD OFAPPEAL AND EQUALIZATIONDATES Mr. Dickinson shared that the County has requested that the Council select their Local Board of Appeal and Equalization dates. Mayor Bukkila asked who the trained people are whose training expires. Mr. Dickinson shared that Councilmembers Butler and Barthel's trainings both expire on July 1, 2024, with himself as a backup individual. Councilmember Butler proposed April 8, 2024 for this. Councilmember Barthel was in agreement with this. Mr. Dickinson said they need a second choice date as well. Councilmember Butler suggested April 16, 2024 as the continuation date. Motion by Butler, Seconded by Barthel, to schedule Local Board of Appeal and Equalization date 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Regular Andover City Council Meeting Minutes — December 19, 2023 Page 4 as April 8, 2024 at 7:00 p.m. with a continuation date of April 16, 2024. Motion carried unanimously. ADMINISTRATOR'S REPORT City Staff updated the Council on the administration and city department activities, legislative updates, updates on development/CIP projects, and meeting reminders/community events. (Administrative Staff Report) Mr. Dickinson reviewed the Administrative Staff report. He shared that the Finance Department is working on yearend reporting and preparing for the audit. He noted they are also still working with developers who have development interests. He noted this is the first year in many years that the Council has not had a project come before them right before the end of the year. He shared they are also getting ready for the upcoming legislative session. He noted the SRO item will be front and center during this legislative session. He added transportation funding will likely be a big topic this year. He explained there is a change with the requirements for applications for State and Federal funding that was adopted by the State with points on how greenhouse gases will be reduced for projects funded. He shared that they are having open conversations with the MPCA on additional financing for other contaminant issues that may be out there for groundwater. He noted he will be conducting the final all -staff meeting with the staff to recap the year and celebrate having a good year. (Public Works/Engineering Department Report) Mr. Dickinson reviewed the Public Works/Engineering Department report. He shared that around 70 individuals attended the roundabout open house. He noted overall it was a good open house with a lot of good, positive feedback. He added Engineering has also been doing neighborhood meetings for the 2024 reconstruction projects. He shared that a letter will be going out this week to the Red Oaks neighborhood for a January 10, 2024 meeting where they will review the improvements with the residents. He added the Engineering Department is also working on plans and designs for next year. He shared that they are ready for snow plowing. He shared that he does not think they will have outdoor skating rinks open in time for Christmas. He noted they are anticipating that the indoor skating at the Community Center will likely be very busy over Christmas break. (Community Development Department Report) Mr. Dickinson reviewed the Community Development Department report. He shared that the Building Department is ending the year with 63 new single-family home permits. He noted the final plat approved on this evening's consent agenda helps with the lot inventory. He stated next year will be a busy year for the Building Department. He shared that ongoing projects are mainly commercial projects, including the 911 Center, Grace Lutheran Church, Legacy Christian Academy, and Andover Christian Church. Councilmember Nelson shared that he attended the roundabout open house. He noted there are some residents who are not so happy with the roundabouts. He added some were upset that they could not stop the roundabout from coming. He shared that there was some misinformation that he is glad that they were able to clear up. He said there was a resident who lives in the southwest corner of Veterans Memorial Boulevard and Nightingale Street who thought the roundabout would 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Regular Andover City Council Meeting Minutes — December 19, 2023 Page 5 be infringing upon their properties, which is not the case. He added this resident was fearful that he may have difficulty selling his home in the future because of this. He noted all other feedback seemed positive. Mr. Dickinson explained the reason for these open houses is to mitigate questions and concerns and give the residents information on who to talk to about their concerns. He shared there will be more community outreach for this. MAYOR/COUNCIL INPUT Councilmember Butler thanked Staff for a great year. He shared his appreciation for all the hard work and all that has been accomplished. He wished the whole community a Merry Christmas and a Happy New Year. ADJOURNMENT Motion by Barthel, Seconded by Nelson, to adjourn. Motion carried unanimously. The meeting adjourned at 7:30 p.m. Respectfully submitted, Ava Rokosz, Recording Secretary REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — DECEMBER l9, 2023 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE ...................................... RESIDENT FORUM ................................................... AGENDA APPROVAL ............................................... APPROVAL OF MINUTES ........................................ CONSENT ITEMS ...................................................... Item 2 Approve Payment of Claims ...................... Item 3 Adopt 2024 Fee Ordinance (Ord. 558) ...... Item 4 Receive November 2023 General Fund Bu Item 5 Receive November 2023 City Investment Item 6 Receive November 2023 Andover Comm Item 7 Approve Donations for 2024 Senior Class Item 8 Approve 2024 Liquor License....... .;........... Item 9 Approve Cost -of -Living Wage Adjustment 23) ............................................ ........`. . Item 10 Approve 2024 Kennel License ......... Item 11 Accept Resignation of William Weicht — Bui Item 12 Approve Compensating Change Order #1/23 Reconstruction & 23-23, Fire Station #2 Parking Lot Item 13 Accept Feasibility Report/Order Public He (R108-23) ........................................ Item 14 Approve Fields of Winslow Cove Yd Additio Item 15 Approve 2024 Used Vehicle Sales License ... Item 15A Annrove 2024 Tobacco License .......!.:..... TOR am ............................................................... 1 unity anng/24-2/2024 ............................................................... 1 ............................................................... 1 ............................................................... 1 ............................................................... 2 ............................................................... 2 ...................................................... 2 dgef Progress Report ............................. 2 Reports................................................2 Center Update ............................... 2 Events...................................................2 ....................................................... 2 for Non -Bargaining Employees (R106- ............................... .................. 2 ...............................................................` 2 lding Inspector ...................................... 2 -22, Sunshine Park North Parking Lot Reconstruction (R107-23) ..................... 2 Street Reconstruction (R109-23) .... ..................... Y REPORT ......................... EQUALIZATION DATES 2 2 2 2 2 3 4 5 5 rim= ;, -0 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Lee Brezinka, Finance Manager Payment of Claims January 2, 2024 Attached are disbursement edit lists for claims related to the on-going business of the City of Andover. 0 Claims totaling $138,400.67 on disbursement edit list #1-2 from 12/21/2023 to 12/22/2023 have been issued and released. Claims totaling $506,254.31 on disbursement edit list #3-4 dated 01/02/2024 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $644,654.98. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, ytle —4v, Lee Brezinka Attachments: Check Proof Lists Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 12/21/2023 - 6:59AM Batch: 00413.12.2023 Invoice No Description Amount Payment Date Acct Number Reference Vendor: AnkCol6 Anoka Cc Sheriff- Andover Check Sequence: 1 ACH Enabled: False November 2023 Zero Drug After School Program 1,233.03 12/21/2023 4180-49300-63005 Check Total: 1,233.03 Vendor: ChetsSho Chefs Shoes, Inc. Check Sequence: 2 ACH Enabled: False RW50057 Safety Boots for Luke Virchow 186.99 12/21/2023 0101-43100-61005 RW50057 Safety Boots for Scott Hautala 200.00 12/21/2023 6100-48800-61005 520119 Returned Safety Boots for Luck Virchow -187.00 12/21/2023 0101-43100-61005 Check Total: 199.99 Vendor: DehnOil Dehn Oil Company Check Sequence: 3 ACH Enabled: False 104848 Diesel Fuel 2,769.49 12/21/2023 5100-48100-61050 1048502 Diesel Fuel 654.95 12/21/2023 2130-44000-61050 Check Total: 3,424.44 Vendor: KinectEG Kinect Energy Group Check Sequence: 4 ACH Enabled: False 370201/11171502 Community Center 15,060.12 12/21/2023 2130-44000-62015 370201/11171508 Community Center 2,316.50 12/21/2023 0101-41910-62015 Check Total: 17,376.62 Vendor: NiskaHan Hans Niska Check Sequence: 5 ACH Enabled: False 2023 2023 High School Hockey Score Clock 1,000.00 12/21/2023 2130-44300-55530 Check Total: 1,000.00 Vendor: OneNetGl OneNet Global Check Sequence: 6 ACH Enabled: False 21419 Monthly Phone Service @ City Hall 1,160.34 12/21/2023 0101-41910-62030 21419 Monthly Phone Service @ Fire Stations 181.00 12/21/2023 0101-41920-62030 21419 Monthly Phone Service @ Public Works 372.00 12212023 010141930-62030 21419 Monthly Phone Service @ Comm Ctr 176.00 12/21/2023 2130-44000-62030 AP -Computer Check Proof List by Vendor (12/21/2023 - 6:59 AM) Page I Invoice No Description Amount Payment Date Acct Number Reference 21419 Monthly Phone Service @ WTP Check Total: Vendor: PattonJa Jason Patton 2023 2023 High School Hockey Announcer Check Total: Total for Check Run: Total of Number of Checks: AP -Computer Check Proof List by Vendor (12/21/2023 - 6:59 AM) 75.00 1,964.34 1,000.00 1,000.00 I 12/21/2023 5100-48100-62030 Check Sequence: 7 12/21/2023 2130-44300-55530 ACH Enabled: False Page 2 Accounts Payable Computer Check Proof List by Vendor User: BmndaF Printed:. 12/22/2023 - 10:45AM Batch: 00414.12.2023 9CN66'WR� Invoice No Description Amount Payment Date Acct Number Reference Vendor: ABCSign ABC Sign & Graphic, Inc. Check Sequence: 1 ACH Enabled: False 24417 A -Frame Sign Panels 120.00 12/22/2023 2130-44400-61020 24422 A -Frame Replacement Panels 120.00 12/22/2023 2130-44400-61020 Check Total: 240.00 Vendor: AmazonBu Amazon Capital Services Check Sequence: 2 ACH Enabled: False 14LM-Jl4W-QXH3 Returned Hitch Pin Clip -19.08 12/22/2023 0101-45000-61020 179N-PLDD-9W6J New OEM Solenoid for Stock 84.92 12/22/2023 610048800-61115 17RL-PMFF-66P3 OtterBox iPhone Case 39.95 12/22/2023 0101-41420-61225 1GC3-DIYG-IFXY Trailer Wiring Haynes Plug 55.78 12/22/2023 6100-48800-61115 1GCP-3TG-61Y6 Husky Liners for Unit #23-569 89.99 12/22/2023 6100-48800-61115 ILCM-KPDM-4C4X Trailer Breakaway Switch for Stock 73.88 12/22/2023 6100-48800-61115 IQGQ-3X6G-ICTF Cable Direct Online 69.95 12/22/2023 5100-48100-61005 IVDK-GFWL-TLVT OtterBox iPhone Case 39.95 12/22/2023 2130-44000-61020 IVYH-XR6P-7QYC Hitch Pin Clip 19.08 12/22/2023 0101-45000-61020 IYPF-Y31N-9WLD Little Tikes Cory Coupe 66.72 12/222023 2130-44400-61055 Check Total: 521.14 Vendor: AmEnginT American Engineering Testing Check Sequence: 3 ACH Enabled: False INV -169807 Kelsey RLP Boardwalk 426.75 12/22/2023 2510-46500-63005 Check Total: 426.75 Vendor: AnderEng Anderson Engineering Check Sequence: 4 ACH Enabled: False 21155 Station Parkway CCWD 209.20 12222023 4170-49300-63005 21155 WM Improve - Crosstown Blvd 255.60 12/22/2023 4140-49300-63005 21155 Crosstown Blvd & Drove 2022 HSIP 190.80 12/22/2023 414049300-63005 21155 Crooked LB Recon - BLB - 133 209.20 12/22/2023 414049300-63005 21155 2024 Street Reconstruction 446.40 12/22/2023 414049300-63005 Check Total: 1,311.20 AP -Computer Check Proof List by Vendor (12/22/2023 - 10:45 AND Page 1 Invoice No Description Amount Payment Date Acct Number Reference Vendor: AnkCo01 Anoka Co Treasurer Check Sequence: 5 ACH Enabled: False 130856 Used Oil Class I License Fee 100.00 12/22/2023 6100-48800-63200 Check Total: 100.00 Vendor: BAY Bay West, Inc. Check Sequence: 6 ACH Enabled: False 235-007579 Crooked Lake Boat Landing 1,283.11 12/22/2023 0101-42200-63005 Check Total: 1,283.11 Vendor: Boyer2 Boyer Trucks - Lauderdale Check Sequence: 7 ACH Enabled: False 091P2666 Panel, Dash for Unit #204 106.99 1222/2023 610048800-61115 Check Total: 106.99 Vendor: Centerpt CenterPoint Energy Check Sequence: 8 ACH Enabled: False 2001737-2 2527 Bunker Lk Blvd - Unit #2 12.57 12/22/2023 4520-49300-62015 6402418664-1 2527 Bunker Lk Blvd - Unit #1 11.79 12/22/2023 4520-49300-62015 6403279835-3 2511 Bunker Lk Blvd - (Duplex) 24.75 12/22/2023 4520-49300-62015 Check Total: 49.11 Vendor: CintasGK Cintas Corp Check Sequence: 9 ACH Enabled: False 4177232305 Floor Mat Rental 75.84 12/22/2023 0101-41930-62200 4177232339 Uniform Cleaning & Shop Towels 136.04 12/22/2023 610048800-61020 4177232588 Uniform Cleaning 193.71 12/22/2023 010143100-61020 4177232588 Uniform Cleaning 27.69 12/22/2023 010143300-61020 4177232588 Uniform Cleaning 110.66 1222/2023 010145000-61020 4177232588 Uniform Cleaning 27.68 12/222023 5100-48100-61020 4177232588 Uniform Cleaning 55.33 12/222023 520048200-61020 Check Total: 626.95 Vendor: CivMetho Civil Methods, Inc. Check Sequence: 10 ACH Enabled: False 202311505 NW Comer Atlas 14 Hydro Study 9,100.00 12/22/2023 5300-48300-63005 Check Total: 9,100.00 Vendor: Cushman Cushman Motor Company, Inc Check Sequence: 11 ACH Enabled: False 209190 Parts for Unit #548 - Seal & Gasket 100.07 12/22/2023 610048800-61115 Check Total: .100.07 Vendor: DustDrai Dusty's Drain Cleaning Inc Check Sequence: 12 ACH Enabled: False D23-237 Lav Supply Line Leaking Under Sink 275.00 1222/2023 2130-44300-63105 AP -Computer Check Proof List by Vendor (12/22/2023 - 10:45 AM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (12/22/2023 - 10:45 AM) Page 3 Check Total: 275.00 Vendor: ECM ECM Publishers, Inc. Check Sequence: 13 ACH Enabled: False 976654 Monthly Recycling Program 265.00 12/22/2023 0101-46000-63025 Check Total: 265.00 Vendor: Electlns Electrical Installers, Inc Check Sequence: 14 ACH Enabled: False 2023-04447 Refund Permit - Work Not Done 36.00 12/22/2023 0101-42300-52230 Check Total: 36.00 Vendor: FacMmor Factory Motor Parts Company Check Sequence: 15 ACH Enabled: False 1-9253184 A/C Recharge Unit 7,450.00 12/22/2023 418049300-65600 6-1663282 EPS - Robinair Refrigerant Leak 477.00 1222/2023 418049300-65600 Check Total: 7,927.00 Vendor: ForceAm Force America Distributing LLC Check Sequence: 16 ACH Enabled: False IN001-1785289 Power Contactor for Unit #204 & Stock 185.62 12/222023 610048800-61115 Check Total: 185.62 Vendor: Gametime Gametime Check Sequence: 17 ACH Enabled: False PJI-0224298 Gizmo Assy- Maze&Hypno Wheel 607.59 12/22/2023 010145000-61105 Check Total: 607.59 Vendor: Grainger Grainger Check Sequence: 18 ACH Enabled: False 9924500011 Pipe Plug, Wing Nut 19.94 1222/2023 0101-45000-61020 Check Total: 19.94 Vendor: HachCo Hach Company Check Sequence: 19 ACH Enabled: False 13848499 Chemicals for Water Treatment Plant 797.69 12/22/2023 5100-48100-61040 13851232 Chemicals for Water Treatment Plant 434.89 12/22/2023 5100-48100-61040 - Check Total: 1,232.58 Vendor: HotsyEqu Hatay Minnesota Check Sequence: 20 ACH Enabled: False 19358 Hose & Swivel Gun for Wash Bay 257.70 1222/2023 610048800-61120 Check Total: 257.70 AP -Computer Check Proof List by Vendor (12/22/2023 - 10:45 AM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference Vendor: HydmPlu Hydraulics Plus & Consulting Check Sequence: 21 ACH Enabled: False 17803 Pump for Unit #12-589-01 223.56 12/22/2023 610048800-61115 Check Total: 223.56 Vendor: IrmovOff Innovative Office Solutions, LLC Check Sequence: 22 ACH Enabled: False IN4412912 Paper Towels, Linter & Caution Tape 829.58 12/22/2023 2130-44000-61020 Check Total: 829.58 Vendor: Insight Insight Public Sector Check Sequence: 23 ACH Enabled: False 1101118156 Cannon Document Scanner 4,321.63 12/22/2023 0101-41420-61225 Check Total: 4,321.63 Vendor: KmabeBr Brian Kraabel Check Sequence: 24 ACH Enabled: False 2023 December 2023 Medical Reimbursement 1,748.90 12/22/2023 7100-00000-21218 Check Total: 1,748.90 Vendor: LegShiel Legal Shield Check Sequence: 25 ACH Enabled: False 31833 December 2023 Premium 97.70 12/22/2023 0101-00000-21219 Check Total: 97.70 Vendor: LubrTech Lube -Tech Check Sequence: 26 ACH Enabled: False 3376586 Mobil Delvac 1300 Super 15W-4 1,517.45 12/22/2023 6100-48800-61115 Check Total: 1,517.45 Vendor: MacgEmer Macqueen Emergency Group Check Sequence: 27 ACH Enabled: False P23444 AFoam 200.00 12/22/2023 0101-42200-61020 Check Total: 200.00 Vendor: Medica Medica Check Sequence: 28 ACH Enabled: False 384783160022 January 2024 Premium 2,072.06 12/22/2023 7100-00000-21218 384783160022 January 2024 Premium 47,818.14 12/22/2023 0101-00000-21206 Check Total: 49,890.20 Vendor: Medline Medline Industries, Inc. Check Sequence: 29 ACH Enabled: False 2298459933 Chair, Rescue Mover 176.75 12/22/2023 0101-42200-61020 2298726843 Nitrile Gloves & Electrode Pads 353.23 12/22/2023 0101-42200-61020 2299606494 Electrodes 339.94 12/22/2023 0101-42200-61020 AP -Computer Check Proof List by Vendor (12/22/2023 - 10:45 AM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (12/22/2023 - 10:45 AND Page 5 Check Total: 869.92 Vendor: Menards Menards Inc Check Sequence: 30 ACH Enabled: False 8758 Trash Can & Galvanized Sheet 25.18 12/22/2023 0101-43100-61020 8911 Bulbs & Ice Melt 71.94 12/22/2023 0101-41920-61120 8919 Ice Melt 56.94 12/222023 0101-41920-61120 8919 Ice Melt 19.98 12/22/2023 0101-41910-61120 8985 Ball RM Pint ]ars & Clearguide Wire Pull Lube 46.91 12/222023 5100AS100-61005 8996 Ice Melt 636.51 12/22/2023 0101-43200-61020 8997 Cedar, Green Treated & Cedartone 1,207.96 12/22/2023 0101-45000-61130 9071 Cedar & CO Alarm Plug In 67.46 12/22/2023 0101-45000-61130 9073 Returned Cedar -21.93 12/22/2023 0101-45000-61130 9236 Misc. Supplies 161.11 1222/2023 2130-44300-61020 9378 Pressure Test Gauge & Copper Coupling 16.57 12/22/2023 2130-44300-61020 Check Total: 2,288.63 Vendor: MNEquipn Minnesota Equipment Check Sequence: 31 ACH Enabled: False P54337 Plug & Wash for Unit #514 5.05 12/22/2023 6100-48800-61115 P54400 Chain 149.95 12/22/2023 0101-45000-61105 P54417 Air Filter & Spark Plugs for Unit #18-93 69.66 12/22/2023 6100-08800-61115 Check Total: 224.66 Vendor: MNBDDFi MN/Bill Bonnie Daniels Fire Hall & Museum Check Sequence: 32 ACH Enabled: False 2023 Appreciate the Support Fire Museum 100.00 12/22/2023 0101-42200-61320 Check Total: 100.00 Vendor: MTIDist MTI Distributing Inc Check Sequence: 33 ACH Enabled: False 1413841-00 Brake Cable, Air Filters & Bearing for Unit #55( 450.18 12/22/2023 610048800-61115 Check Total: 450.18 Vendor: NorthMet North Metro Auto Glass Check Sequence: 34 ACH Enabled: False IEB-1212-42235 Labor for Repairs on Unit #16-209 350.00 12/22/2023 6100-48800-63135 Check Total: 350.00 Vendor: NoStSign North Star Signs & Engraving Check Sequence: 35 ACH Enabled: False 26455 Name Tag for Rick E. 14.00 12/22/2023 010141100-61005 26455 Name Plate for Chris Olson 29.00 12/22/2023 0101-43100-61005 AP -Computer Check Proof List by Vendor (12/22/2023 - 10:45 AND Page 5 Invoice No Description Amount Payment Date Acct Number Reference Check Total: Vendor: NorTool Northern Tool & Equipment 540401354230431 Fuel RM Dual Batteries 43.00 Check Sequence: 36 1,207.25 12/22/2023 0101-42200-61020 ACH Enabled: False ACH Enabled: False ACH Enabled: False AP -Computer Check Proof List by Vendor (12/22/2023 - 10:45 AM) Page 6 Check Total: 1,207.25 Vendor: ODP Bus ODP Business Solutions, LLC Check Sequence: 37 339963835001 CH Office Supplies 2.00 12/22/2023 0101-42300-61005 339963835001 CH Office Supplies 1.60 12/22/2023 0101-41500-61005 339963835001 CH Office Supplies 1.19 12/22/2023 010141600-61005 339963835001 CH Office Supplies 0.80 12/22/2023 0101-41230-61005 339963835001 CH Office Supplies 0.40 12/22/2023 0101-41300-61005 339963835001 CH Office Supplies 0.80 1222/2023 0101-41400-61005 339963835001 CH Office Supplies 1.20 12/22/2023 0101-41200-61005 340014678001 CH Office Supplies 37.26 12/22/2023 0101-42300-61005 340014678001 CH Office Supplies 29.81 12/22/2023 0101-41500-61005 340014678001 CH Office Supplies 22.36 12/22/2023 0101-41600-61005 340014678001 CH Office Supplies 14.91 12/22/2023 0101-41230-61005 340014678001 CH Office Supplies 7.45 12/22/2023 0101-41300-61005 340014678001 CH Office Supplies 14.90 1222/2023 0101-41400-61005 340014678001 CH Office Supplies 22.36 1222/2023 0101-41200-61005 341435647001 PW Office Depot Supplies - 11.09 12/222023 0101-43100-61005 341435647001 PW Office Depot Supplies 7.39 12/22/2023 0101-43200-61005 341435647001 PW Office Depot Supplies 25.88 12/22/2023 0101-45000-61005 341435647001 PW Office Depot Supplies 5.17 12/22/2023 0101-46000-61005 341435647001 PW Office Depot Supplies 18.49 12/22/2023 5100-48100-61005 341435647001 PW Office Depot Supplies 35.50 1222/2023 5200-48200-61005 343351859001 Laserjet Toner 87.04 12/22/2023 0101-41420-61225 343949132001 KeyBoards & Mouses 172.05 12/22/2023 0101-41420-61225 344539329001 Office Supplies 113.21 12/22/2023 0101-42200-61005 344555105001 Pens 5.44 12/22/2023 010142200-61005 345358277001 Refund Shipping on Calendar for Rhonda -9.99 12/22/2023 010141600-61005 345910336001 Calendar for Rhonda 36.14 1222/2023 010141600-61005 Check Total: 664.45 Vendor: OPUS21 OPUS 21 Check Sequence: 38 231115 November 2023 Utility Billing 2,036.33 12/22/2023 510048100-63010 231115 November 2023 Utility Billing 2,280.81 12/22/2023 5200-48200-63010 231115 November 2023 Utility Billing 2,219.12 12/222023 0101-43600-63010 231115 November 2023 Utility Billing 3,187.88 12/22/2023 5300-48300-63010 ACH Enabled: False ACH Enabled: False ACH Enabled: False AP -Computer Check Proof List by Vendor (12/22/2023 - 10:45 AM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 9,724.14 Vendor: OReiAuto O'Reilly Auto Parts Check Sequence: 39 ACH Enabled: False - 3253 -378428 Tire Tube for Unit #09-589 28.99 12/22/2023 6100-48800-61115 3253-378677 Starter Sol for Unit #204 50.62 12/22/2023 6100-48800-61115 3253-378761 Mics. Supplies for Shop 46.26 12/22/2023 6100-48800-61020 3253-378834 Connectors 33.12 1222/2023 6100-48800-61115 3253-379592 License Lite for Unit #T-97 & Stock 15.18 12/22/2023 6100-48800-61115 3253-379602 Lift Support for Unit #4827 58.72 12/22/2023 6100-48800-61115 3253-379717 Cabin Filter for Unit #18-66 13.19 12/222023 6100-48800-61115 3253-379720 LED MarkerLt 30.36 12/222023 6100-48800-61115 3253-379897 Shop Tool 13.99 12/22/2023 610048800-61205 Check Total: 290.43 Vendor: Plunkett Plunkett's Pest Control, Inc. Check Sequence: 40 ACH Enabled: False 8344031 Pest Control @ Comm Ctr 76.15 12/22/2023 2130-44000-63010 Check Total: 76.15 Vendor: Pumps Pomp's Tire Service Inc Check Sequence: 41 ACH Enabled: False 2320005157 Repair 2 Tires on Unit #11 -III 720.63 12/22/2023 6100-48800-63135 2390009802 Tires for Units #T22-557 & #09-589 1,152.58 12222023 6100-48800-61115 Check Total 1,873.21 Vendor: PrintCen Print Central Check Sequence: 42 ACH Enabled: False 151988 Utility Dept Tags 593.35 12/22/2023 5100-48100-63030 Check Total: 593.35 Vendor: R&RBmke R & R Suspension Check Sequence: 43 ACH Enabled: False 8004 Parts to Repair Unit #22-22 360.00 12/22/2023 610048800-61115 8004. Labor to Repair Unit #22-22 275.00 12/22/2023 6100-48800-63135 Check Total: 635.00 Vendor: RockHard Rock Hard Landscape Supply Check Sequence: 44 ACH Enabled: False 3116903 Vintage 6 Wall Tumbled Comer/Pillar Santa Fe 622.00 12/22/2023 5100-48100-61130 Check Total: 622.00 Vendor: SnapOn Snap-On Industrial Check Sequence: 45 ACH Enabled: False ARV/59696818 Torq WR 3/8IN Mech Flex 5-75FT 264.42 12/22/2023 010142200-61020 AP -Computer Check Proof List by Vendor (12/22/2023 - 10:45 AM) _ Page 7 Invoice No Description Amount Payment Date Acct Number Reference Check Total: Vendor: SterlTro Sterling Trophy 32536 Shadow Box Gifts 264.42 Check Total: Vendor: Timesave Timesaver M28764 City Council Meetings 9951612995 Check Total: Vendor: TotMechS Total Mechanical Services, Inc 58709 Service Chiller Feed Valve 264.42 Check Total Vendor: Verizon Verizon Wireless 9951612995 Monthly Cell Phone Service 9951612995 Monthly Cell Phone Service 9951612995 Monthly Cell Phone Service 9951612995 Monthly Cell Phone Service 9951612995 Monthly Cell Phone Service 9951612995 Monthly Cell Phone Service 9951612995 Monthly Cell Phone Service 9951612995 Monthly Cell Phone Service 9951612995 Monthly Cell Phone Service 9951612995 Monthly Cell Phone Service 9951612995 Monthly Cell Phone Service 9951612995 Monthly Cell Phone Service 9951612995 Monthly Cell Phone Service 9951612995 Monthly Cell Phone Service 9951612995 Monthly Cell Phone Service 2130-44300-63105 Check Total: Vendor: WalterRR Walters Recycling & Refuse Inc 210084/7481127 12/23 Rental Property Garbage Service Check Total: Vendor: WiltVJ Victoria & James Wilt 00040042 2023 M&O - Nature's Run - Duplicate Pymt 264.42 Check Sequence: 46 ACH Enabled: False 425.50 12/22/2023 0101-42200-61005 425.50 Check Sequence: 47 ACH Enabled: False 479.50 12/22/2023 0101-41100-63005 479.50 Check Sequence: 48 ACH Enabled: False 2,982.50 12/22/2023 2130-44300-63105 2,982.50 Check Sequence: 49 ACH Enabled: False 62.63 12/22/2023 0101-41200-62030 162.48 12/22/2023 0101-42300-62030 278.38 12/22/2023 2130-44000-62030 52.63 12/22/2023 010141500-62030 296.79 12/22/2023 0101-41600-62030 57.63 12/22/2023 0101-41400-62030 1,035.18 12/22/2023 0101-42200-62030 88.45 12/22/2023 0101-41420-62030 491.66 12/22/2023 0101-45000-62030 204.93 12/22/2023 520048200-62030 81.24 12/22/2023 0101-43300-62030 377.06 12/22/2023 010143100-62030 130.94 12/22/2023 6100-48800-62030 311.27 12/22/2023 5100-48100-62030 46.23 12/22/2023 010141910-62030 3,677.50 Check Sequence: 50 ACH Enabled: False 355.56 12/22/2023 4520-49300-62020 355.56 Check Sequence: 51 ACH Enabled: False 360.13 12/222023 414049300-57100 AP -Computer Check Proof List by Vendor (12/22/2023 - 10:45 AM) Page 8 Invoice No Vendor: WindNati 2023-01627 2023-03241 Description Check Total: Wmdow Nation Refund Permit Work Not Done Refund Permit Work Not Done Check Total Total for Check Run: Total of Number of Checks: Amount Payment Date Acct Number 360.13 72.00 12/22/2023 72.00 12/22/2023 144.00 112,202.25 52 Check Sequence: 52 0101-42300-52185 0101-42300-52185 Reference ACH Enabled: False AP -Computer Check Proof List by Vendor (12/22/2023 -10:45 AM) Page 9 Accounts Payable Computer Check Proof List by Vendor User: Brenda Printed: 12/27/2023 - 4:27PM ( Batch: 00401.01.2024 Invoice No Description Amount Payment Date Acct Number Vendor: OpmmBan Optum Bank HSA Check Sequence: 1 2024 2024 Employer HSA Contribution 4,387.00 01/02/2024 010141200-60310 2024 2024 Employer HSA Contribution 2,512.00 01/02/2024 0101-41300-60310 2024 2024 Employer HSA Contribution 325.00 01/02/2024. 0101-41310-60310 2024 2024 Employer HSA Contribution 3,254.00 01/02/2024 0101-41400-60310 2024 2024 Employer HSA Contribution 6,828.00 01/02/2024 0101-41500-60310 2024 2024 Employer HSA Contribution 9,874.00 01/02/2024 OI01-41600-60310 2024 2024 Employer HSA Contribution 11,028.00 01/02/2024 2130-44000-60310 2024 2024 Employer HSA Contribution 170.00 01/02/2024 2220-41600-60310 2024 2024 Employer HSA Contribution 6,748.00 01/02/2024 0101-42300-60310 2024 2024 Employer HSA Contribution 251.00 01/02/2024 6200-48900-60310 2024 2024 Employer HSA Contribution 163.00 01/02/2024 0101-42400-60310 2024 2024 Employer HSA Contribution 1,616.00 01/02/2024 0101-41420-60310 2024 2024 Employer HSA Contribution 435.00 01/02/2024 2250-41600-60310 2024 2024 Employer HSA Contribution 140.00 01/02/2024 2210-41600-60310 2024 2024 Employer HSA Contribution 11,831.00 01/02/2024 5100-48100-60310 2024 2024 Employer HSA Contribution 8,158.00 01/02/2024 5200-48200-60310 2024 2024 Employer HSA Contribution 5,593.00 01/02/2024 0101-42200-60310 2024 2024 Employer HSA Contribution 13,790.00 01/02/2024 010143100-60310 2024 2024 Employer HSA Contribution 6,139.00 01/02/2024 0101-43200-60310 2024 2024 Employer HSA Contribution 6,195.00 01/02/2024 5300-48300-60310 2024 2024 Employer HSA Contribution 1,997.00 01/02/2024 0101-43300-60310 2024 2024 Employer HSA Contribution 16,605.00 01/02/2024 0101-45000-60310 2024 2024 Employer HSA Contribution 849.00 01/02/2024 0101-46000-60310 2024 2024 Employer HSA Contribution 6,762.00 OIJ02/2024 6100-48800-60310 2024 2024 Employer HSA Contribution 508.00 01/02/2024 0101-41910-60310 2024 2024 Employer HSA Contribution 508.00 01/02/2024 0101-41920-60310 2024 2024 Employer HSA Contribution 508.00 01/02/2024 0101-41930-60310 2024 2024 Employer HSA Contribution 76.00 01/02/2024 010141230-60310 Check Total: 127,250.00 1 i 0 "r r.. Reference ACH Enabled: False AP -Computer Check Proof List by Vendor (12/27/2023 - 4:27 PM) Page 1 Invoice No Description Total for Check Run: Total of Number of Checks: Amount Payment Date Acct Number 127,250.00 Reference AP -Computer Check Proof List by Vendor (12/27/2023 - 4:27 PM) Page 2 Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 12/28/2023 - 10:58AM Batch: 00402.01.2024 Invoice No Description Amount Payment Date Acct Number Reference Vendor: AkersZac Zachary Akers Vendor: JohnCont Johnson Controls, Inc Check Sequence: I ACH Enabled: False 1-131591494993 2024 Service Agreement WM Improve - Crosstown Blvd - Purchase Easel 17,915.00 01/02/2024 4110-49300-63010 WM Improve - Crosstown Blvd - Purchase Emet 17,915.00 01/022024 4120-49300-63010 Check Total: 35,830.00 Vendor: Bolton Bolton & Menk, Inc. Check Sequence: 2 ACH Enabled: False 0326449 WM Improve - Crosstown Blvd 827.50 12/29/2023 4110-49300-63005 0326450 Fields Winslow Cove 2nd/Pr Rd 163.00 12/29/2023 7200-00000-24203 0326451 Red Oaks Water Cont flea 2149 28,464.00 12/29/2023 4110-49300-63005 0326456 WM Improve -Crosstown Blvd 26,231.50 12/29/2023 4110-49300-63005 Check Total: 55,686.00 Vendor: WedelPe Brandon Riedel & Tamem Peterson Check Sequence: 3 ACH Enabled: False WM Improve - Crosstown Blvd - Purchase Easei 14,200.00 01/02/2024 4110-49300-63010 WM Improve - Crosstown Blvd - Purchase Easei 14,200.00 01/02/2024 4120-49300-63010 Check Total: 28,400.00 Vendor: DouglasK Douglas -Kerr Underground, LLC Check Sequence: 4 ACH Enabled: False Pymt 4 - Final Sunshine Pk N Pk Lot Recon 18,071.28 1229/2023 251046500-63010 Pymt 4 - Final Fire Station #2 Pk Lot Recon 9,490.13 12/29/2023 4160-49300-63010 Check Total: 27,561.41 Vendor: JDAndHol JD Andover Holdings LLC Check Sequence: 5 ACH Enabled: False MSA Standards on Inca St. NW 17,190.25 1229/2023 414049300-63010 AP -Computer Check Proof List by Vendor (12/28/2023 - 10:58 AM) Page 1 Check Total: 17,190.25 Vendor: JohnCont Johnson Controls, Inc Check Sequence: 6 ACH Enabled: False 1-131591494993 2024 Service Agreement 22,379.00 01/02/2024 2130-44000-62300 AP -Computer Check Proof List by Vendor (12/28/2023 - 10:58 AM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (12/28/2023 - 10:58 AM) Page 2 Check Total: 22,379.00 Vendor: LMNCIT League of Minnesota Cities Check Sequence: 7 ACH Enabled: False 40002655 2024 Property/Casualty Insurance 7,038.00 01/02/2024 4520-49300-62100 40002655 2024 Property/Casualty Insurance 3,765.00 01/02/2024 2110-46500-62100 Check Total: 10,803.00 Vendor: MetCounIN Metro Council Wastewater Check Sequence: 8 ACH Enabled: False 0001165540 January 2024 Sewer Service 141,463.65 01/02/2024 5200-48200-63230 Check Total: 141,463.65 Vendor: NMMA North Metro Mayors Association Check Sequence: 9 ACH Enabled: False 99000659 2024 North Metro Mayors Assoc Memberhip Fey 14,261.00 01/02/2024 0101-41100-61320 Check Total: 14,261.00 Vendor: StephenA Alice Stephens Check Sequence: 10 ACH Enabled: False WM Improve - Crosstown Blvd Purchase Easem 12,715.00 01/02/2024 4110-49300-63010 WM Improve - Crosstown Blvd Purchase Easem 12,715.00 01/02/2024 4120-49300-63010 Check Total: 25,430.00 Total for Check Run: 379,004.31 Total of Number of Checks: 10 AP -Computer Check Proof List by Vendor (12/28/2023 - 10:58 AM) Page 2 9) 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.AN DOVE RM N.GOV TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City David Berkowitz, Director of Public"Wkks / City Engineer Order Project/Direct Preparation of Plans & Specifications/24-20/Water Treatment Plan Radon Mitigation - Engineering January 2, 2024 INTRODUCTION The City Council is requested to order the project and direct preparation of final plans and specifications for Project 24-20, Water Treatment Plan Radon Mitigation. DISCUSSION As the Water Treatment has had high concentration of Radon gas within the facility from off gassing of the filter process, measures have been taken over the last 18 months to limit exposure to Public Works staff and put improvements in place to ventilate the clear well within the facility to reduce the radon gas. The next step is to design and install air exchangers and dehumidification equipment to ventilate the radon off gas out of the pipe gallery and treatment/filtration bay. WSB will prepare the design to be bid out to contractors that specialize in this type of construction. BUDGETIMPACT The City's 2024 -2028 Capital Improvement plan identifies improvements to be completed in 2024 with a project budget of $1,345,000 and 2025 with a project budget of $540,500. The projects will be funded through the Water Fund. ACTION REQUIRED The City Council is requested to order the project and direct preparation of final plans and specifications for Project 24-20, Water Treatment Plan Radon Mitigation. Res ectfully submitted, David D. Berkowitz, P.E Attachments: Resolution'-/ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ORDERING PROJECT AND DIRECT PREPARATION OF FINAL PLANS AND SPECIFICATIONS FOR PROJECT NO. 24-20, WATER TREATMENT PLANT RADON MITIGATION. WHEREAS, the City Council of the City of Andover is cognizant of the need for the improvements, specifically Project No. 24-20 ; and WHEREAS, the project is to be funded by the Water Fund: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council is cognizant of the need for improvements. 2. The proposed improvement is hereby referred to WSB to prepare final plans and specifications. MOTION seconded by Council member and adopted by the City Council at a regular meeting this 2nd day of January , 2024, with Council members in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Sheri Bukkila - Mayor Michelle Hartner — Deputy City Clerk voting 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.AN DOVE RM N. GOV TO: Mayor and Council Members , I\ -.1 i CC: Jim Dickinson, City FROM: David D. Berkowitz, Director of PuXiic Forks/City Engineer SUBJECT: Approve Memorandum of Understanding for Roadway, Trail & Drainage & Utility Easements/23-12A, Crosstown Blvd. NW Trail & 23-13, WM & SS Improvements (838 Crosstown Boulevard NW)- Engineering DATE: January 2, 2024 4 0 INTRODUCTION The City Council is requested to approve the attached Memorandum of Understanding (MOU) for Roadway, Trail & Drainage & Utility Easements, Projects 23-12A, Crosstown Blvd. NW Trail & 23-13, WM & SS Improvements for the property at 838 Crosstown Boulevard NW. DISCUSSION Attached is an MOU for easement acquisition to extend sanitary sewer and water east across the railroad tracks on the south side of Crosstown Boulevard NW. The sanitary sewer is planned to be extended to Sycamore Street NW and the water main will be constructed to Prairie Road NW and 157th Avenue NW then north along Crosstown to Miller's Woods 4th Addition and south down Prairie Road. The property owner at 838 Crosstown Boulevard NW has agreed to provide easement for roadway, trail and drainage & utility purposes along their property as shown on the attached exhibit B4. If approved by the City Council, the MOU will be executed by the property owner and Administration then easement documents will be prepared for signatures and brought back to the City Council for formal approval. Once the easement is approved, documents will be sent to Anoka County for recording. Once recorded the payment will be made for the easement. BUDGETIMPACT The approximate $36,375.00 (exact amount to be determined with final legal description) in easement acquisition compensation will be funded by the Water Trunk Funds. ACTION REQUIRED The City Council is requested to approve the attached Memorandum of Understanding for Roadway, Trail & Drainage & Utility Easements, Projects 23-12A, Crosstown Blvd. NW Trail & 23-13, WM & SS Improvements for the property at 838 Crosstown Boulevard NW. Respectfully submitted, David D. Berkowitz Attachments: 838 Crosstown Boulevard NW MOU`/ MEMORANDUM OF UNDERSTANDING BY AND BETWEEN THE CITY OF ANDOVER AND PROPERTY OWNER OF UNPLATTED PROPERTY, PID 23-32-24-11-0021,838 CROSSTOWN BOULEVARD NW THIS MEMORANDUM OF UNDERSTANDING ("Agreement") is entered into by and between the City of Andover, a Minnesota Municipal Corporation with its principal place of business located at 1685 Crosstown Boulevard NW, Andover, Minnesota 55304 ("City") Edith C. Tray, residing at 838 Crosstown Boulevard NW Andover, Minnesota 55304 ("Property Owner"), and is effective as of the date last signed by a party to this Agreement. WHEREAS, Property Owner is the fee owner of real property located in the City of Andover, County of Anoka, State of Minnesota, PID 23-32-24-11-0007 and commonly known as 888 Crosstown Boulevard NW and shown on the attached Easement Exhibit B3 (hereinafter the "Property"). WHEREAS, in order to facilitate the construction of a pedestrian trail and public utilities located adjacent and on the said Property, the parties to this Agreement desire to memorialize their understanding of easement compensation, responsibilities and obligations to be observed by each party hereto. NOW, THEREFORE, the parties hereto agree, understand and intend this Agreement to constitute a written agreement between the parties hereto relative to responsibilities and obligations of the parties pertaining to the use and construction within the easement and located on the Property as follows: Property Owner agrees to: 1. Provide a Roadway/'Trail/ Drainage & Utility Easement to the City on, over and across the Property, in a location and in a size as shown on the attached Exhibit B4, with said Easement to be later legally described and identified by a survey; and City agrees to: 1. Compensate the Property Owner $2.50 per square foot for that portion of the easement highlighted in yellow on the attached Exhibit B4 with the easement's legal description and the total compensable easement's square footage to be as determined by a survey of the easement area. 2. Six (6) cedar trees will be cut down and salvaged for the Property Owner. The cedar wood will be moved back to near a woodshed on the property and cut into 6 -foot lengths. The branches are to be removed from the trunk and piled separately from the wood pieces. The location of the stockpile will be placed in the open area just northwest of the woodshed. IN WITNESS WHEREOF, the parties have hereunto set their hands as of the date opposite their signatures. Dated: Ao? G 2023 PROPERT OWNER By: Eidth C. Tray CITY OF ANDOVER 2023 By: Jim Dickinson, City Administrator CROSSTOWN BLVD. N.W. i r r r r r r Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y1 u -S-/ v / cc O 3 C 8 / 8388 CROSSTOWN eLvo COMPENSABLE EASEMENT AREA 14551 S.F. (APPROX. TOTAL 24402 S.F. EASEMENT AREA) T� c zo <o 9 yD T Y O F EXHIBIT B4OVE PROPOSED EASEMENT 838 CROSSTOWN BLVD. N.W. 9 12 v 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council members CC: James Dickinson, City Administra r FROM: Dana Makinen, Human Resources Manager SUBJECT: Approve Resolution Appointing Michelle Harmer as City Clerk DATE: January 2, 2024 INTRODUCTION On July 1, 2008, the City Council approved a resolution temporarily appointing James Dickinson as City Clerk. Now the City Council needs to approve the resolution appointing Michelle Hartner as the City Clerk. DISCUSSION In 2008, after the retirement of City Clerk Vicki Volk, James Dickinson temporarily assumed the additional title of City Clerk to allow Administration time to evaluate the needs of the City Clerk position and delegate duties to the current Deputy City Clerk. Human Resources did a position analysis of the Deputy City Clerk position, and during workshops with the City Council, it was approved that the current Deputy City Clerk would assume the role of City Clerk effective January 1, 2024. BUDGET IMPACT None. This was already identified in the 2024 Budget. ACTION REQUESTED The City Council is requested to approve the attached resolution assigning the title of City Clerk to Michelle Harper. Respectfully submitted, Dana Makinen CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA 7 A RESOLUTION APPOINTING MICHELLE HARTNER AS CITY CLERK WHEREAS, with the change in duties of Deputy City Clerk Michelle Hartner, it is necessary to appoint her as City Clerk. NOW THEREFORE, BE IT RESOLVED that the City Council hereby appoints Michelle Hartner as City Clerk Adopted by the City Council on January 2, 2024 CN1Ielm, 2 Zwy 9111 Mayor Sheri Bukkila - Mayor Attest: Michelle Hartner, City Clerk 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor & Councilmembers CC: Jim Dickinson, City Administi /', Joe Janish, Community Develment ctor'7 FROM: Peter Hellegers, City Planner SUBJECT: Time Extension Request for Conditional Use Permits for 2184 and 2270 Bunker Lake Blvd. NW —Planning DATE: January 16, 2024 INTRODUCTION Extension of 12 -months for implementation of the proposed restaurants with drive -up windows that were previously approved by the City Council on January 17, 2023. On January 17, 2023, the City Council approved resolutions R009-23 and ROIO-23 which approved Conditional Use Permits for drive -up windows for two new restaurant buildings that were proposed for 2184 Bunker Lake Boulevard and 2270 Bunker Lake Boulevard. The resolutions include the standard condition that the CUP is subject to a time limit for implementation within twelve months after approval which comes from City Code 12-15-17D. The applicant has indicated that construction costs and interest rates put these projects on hold during 2023 and requested a 12 -month extension as they hope to move forward with the projects in 2024. ACTION REQUESTED The City Council is requested to consider approval of a twelve-month time extension for two drive -up window CUPS in Andover Marketplace. Oete cWeger edP, EDFP City Planner Attachments ^" Draft Resolution of Approval Draft Resolution of Denial Location Map Previously Approved Resolutions: R009-23 and RO10-23 CC: Chris Moe, HJ Development (via email) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO A RESOLUTION APPROVING A TIME EXTENSION FOR CONDITIONAL USE PERMITS IN ANDOVER MARKETPLACE, LOCATED AT 2184 BUNKER LAKE BOULEVARD AND 2270 BUNKER LAKE BOULEVARD, AND LEGALLY DESCRIBED AS FOLLOWS: Lot 2, Block 1, Andover Marketplace 2nd Addition, Anoka County, Minnesota (2184 Bunker Lake Blvd.) Lot 2, Block 1, Andover Marketplace, Anoka County, Minnesota (22 70 Bunker Lake Blvd.) WHEREAS, the original conditional use permit approvals were granted through resolution R009-23 and resolution RO10-23 on January 17, 2023; and WHEREAS, the property owner has requested approval of an additional 12 -month extension of the time requirement to allow them to continue working on moving forward on these projects within the next year; and WHEREAS, the City Council finds that the granting of a twelve-month time extension would not have a detrimental effect upon the health, safety, moral, and general welfare of the City of Andover; and WHEREAS, all original conditions found in CITY OF ANDOVER RES. NO R009-23and CITY OF ANDOVER RES. NO RO10-23, with the exception of the revised time limit for implementation, shall remain in effect; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby finds that there are reasons to support granting an additional 12 -month extension to the time allowed to complete the requirements of the Conditional Use Permits for 2184 Bunker Lake Boulevard NW and 2270 Bunker Lake Boulevard NW that have previously been approved. Adopted by the City Council of the City of Andover on this 161 day of January 2024. ATTEST CITY OF ANDOVER Michelle Harmer, Deputy City Clerk Sheri Bukkila, Mayor CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO A RESOLUTION DENYING THE TIME EXTENSION REQUEST FOR CONDITIONAL USE PERMITS IN ANDOVER MARKETPLACE, LOCATED AT 2184 BUNKER LAKE BOULEVARD AND 2270 BUNKER LAKE BOULEVARD, AND LEGALLY DESCRIBED AS FOLLOWS: Lot 2, Block 1, Andover Marketplace 2"a Addition, Anoka County, Minnesota (2184 Bunker Lake Blvd.) AND Lot 2, Block 1, Andover Marketplace, Anoka County, Minnesota (22 70 Bunker Lake Blvd.) WHEREAS, the original conditional use permit approvals were granted through resolution R009-23 and resolution RO10-23 on January 17, 2023; and WHEREAS, the property owner has requested approval of an additional 12 -month extension of the time requirement to allow them to continue working on moving forward on these projects within the next year; and WHEREAS, the City Council fmds that the granting of a twelve-month time extension would have a detrimental effect upon the health, safety, moral, and general welfare of the City of Andover; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby denies the proposed time extension for the following reasons: 1. 2. 3. Adopted by the City Council of the City of Andover on this 161 day of January 2024. ATTEST Michelle Harmer, Deputy City Clerk CITY OF ANDOVER Sheri Bukkila, Mayor C I T Y o r NDOVER Location Map - 2270 Bunker Lake Blvd. (34-32-24-32-0027) & 2184 Bunker Lake Blvd. - (34-32-24-31-0154) 5 A ,.n1W 137,TH LN NWS. ar -BUNKER_LFAKE{BLVD, BUNKER,VAKEIBLVD, r�orde IZ M Ice z Date Created December 23, 2023 Disclaimer: The provider makes no representation or warranties with respect to the reuse of this data. *Please note: This Is not a survey. Property line locations are approximate and provided only to show a general location of the property relative to adjacent roads and properties. '34-32-24-31-0154 2184 Bunker Lake Blvd. NW Torrens CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R009-23 A RESOLUTION APPROVING THE CONDITIONAL USE PERMIT REQUEST FOR A DRIVE- THROUGH WINDOW, FOR THE PROPOSED BUSINESS LOCATED AT 2184 BUNKER LADE BOULEVARD, LEGALLY DESCRIBED AS: Lot 2, Block 1, Andover Marketplace 2" Addition, Anoka County, Minnesota WHEREAS the applicant is Andover Station 2016, LLP and has requested a conditional use permit for a drive-through window at the subject property, with authorization from the property owner, and; WHEREAS the Planning and Zoning Commission held a Public Hearing on November 22, 2022, pursuant to the requirements of City Code 12-15-3, pertaining to the public hearing process, and; WHEREAS the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of City Code, and finds the request would not have a detrimental effect on the health, safety, and general welfare, values of property and scenic views in the surrounding area, and; WHEREAS the Planning and Zoning Commission recommends to the City Council approval of the Conditional Use Permit request., and; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the conditional use permit for a drive-through window at 2184 Bunker Lake Boulevard (PIN: 34-32-24-31-0154), subject to the following conditions; 1. The applicant shall complete a commercial site plan review process with the City in compliance with City Code 12-15-4. 2. All other permits shall be obtained, including but not limited to Building, Department of Health, etc. 3. The applicant shall provide coniferous/evergreen landscaping to screen headlights from vehicles in the drive-through from residential properties to the north. 4. The Conditional Use Permit shall be subject to a time limit for implementation within twelve months after approval, or the permit will be null and void, as per City Code 12-15- 7D. Adopted by the City Council of the City of Andover on this 17a` day of January 2023. CITY OF ANDOVER ATTESTA is .elle Hartner, Deputy City Clerk CITY OF ANDOVER COUNTY OF ANOKA STATE. OF MINNESOTA RES. NO. ROIO-23 A RESOLUTION APPROVING THE CONDITIONAL USE PERMIT REQUEST FOR A DRIVE- THROUGH WINDOW, FOR THE PROPOSED BUSINESS LOCATED AT 2270 BUNKER LAKE BOULEVARD, LEGALLY DESCRIBED AS: Lot 2, Block 1, Andover Marketplace, Anoka County, Minnesota WHEREAS the applicant is Andover Station 2016, LLC and has requested a conditional use permit for a drive-through window at the subject property, with authorization from the property owner, and; WHEREAS the Planning and Zoning Commission held a Public Hearing on January 10, 2023, pursuant to the requirements of City Code 12-15-3, pertaining to the public hearing process, and; WHEREAS the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of City Code, and finds the request would not have a detrimental effect on the health, safety, and general welfare, values of property and scenic views in the surrounding area, and; WHEREAS the Planning and Zoning Commission recommends to the City Council approval of the Conditional Use Permit request, and; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the conditional use permit for a drive-through window at 2270 Bunker Lake Boulevard (PIN: 34-32-24-32-0027), subject to the following conditions: 1. The applicant shall complete a commercial site plan review process with the City in compliance with City Code 12-15-4, 2. All other permits shall be obtained, including but not limited to Building, Department of Health, etc. 3. The applicant shall provide coniferouslevergreen landscaping to screen headlights from vehicles in the drive-through from residential properties to the north, 4. The Conditional Use Permit shall be subject to a time limit for implementation within twelve months after approval, or the permit will be null and void, as per City Code 12-15-71). Adopted by the City Council of the City of Andover on this 171 day of January CITY OF ANDOVER ATTEST: - 'iY Uiclleartner, Deputy City Clerk NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923a WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers CC: Jim Dickinson, City Administr FROM: Joe Janish, Community Development for SUBJECT: Approve Resolution Authorizing to Apply for 2024 CDBG Water Feasibility Study - Planning DATE: January 2, 2024 DISCUSSION To be considered for funding, the 2024 program year Community Development Block Grant (CDBG) deadline is January 5, 2024. This same project was discussed with the Andover EDA at the end of 2022, and the Andover EDA was supportive of the application for submittal to Anoka County for the 2023 program year. However, the water feasibility was not funded by Anoka County for the 2023 program year. Since the time, the previous application was not funded, MPCA has identified other properties within the City's urban areas that are on well water, and which have found 1,4 Dioxane though not at the levels found in Red Oaks. This would seem to indicate the importance of conducting this feasibility study to determine how to serve these properties with city water. Anoka County has also identified general health services addressing the physical health needs of residents of the community as a high priority public service. Staff believes that studying feasibility of water connections to ensure that residents can access the city's water system is an important health services public service. The 2024 application request is the same cost as the previous year with a CDBG request of $50,000, with a city contribution of $20,000. ACTION REQUESTED The City Council is asked to approve the attached resolution. The application must be submitted to Anoka County by January 5, 2024. Joe Attachments Resolution Authorizing Application for 2024 CDBG Location Map of Proposed Study Areas MINNESOTA POLLUTION CONTROL AGENCY 71 Mitigation area IMonitoring area Proposed new water main Parcel connected to municipal water 0 Parcel not connected to municipal water OFr l 1 T \ (1 NDOVER Adjacent To Water Main But Not Connected Date Created December Ib, 2022 Disclaimer. The provider makes no representation or warranties with respect to the reuse of this data. CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R A RESOLUTION AUTHORIZING AN APPLICATION FOR 2024 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS TO BE USED TO CONDUCT PROJECTS WITHIN THE CITY OF ANDOVER FOR THE BETTERMENT OF ANDOVER RESIDENTS WHEREAS, the City Council has been made aware of ground water contamination issues related to 1,4 -dioxane or PFAS in a portion of the community; and WHEREAS, the City of Andover has homes that do not have city water available to them and MPCA is monitoring the ground water through private wells; and WHEREAS, the City Council understands that ground water moves; and WHEREAS, the City Council wants to be preppared if additional areas are in need of city water due to ground water contamination; and WHEREAS, the City Council believes that ground water contamination of private wells can present a serious or immediate threat to the health or welfare of the community; and WHEREAS, the City Council believes that ground water contamination of private wells can lead to slums or blight; and Whereas, Anoka County has listed health services, including general health services addressing the physical health needs of residents of the community, as a high priority public service; and WHEREAS, the City Council recognizes the need to use Community Development Block Grant funds for the betterment of Andover residents; and WHEREAS, the County of Anoka makes said funds available to the City through the United States Department of Housing and Urban Development (HUD), following guidelines established for the use of Community Development Block Grant funds; and WHEREAS, the City will be eligible to receive funds distributed by Anoka County to conduct projects for the residents of the City for the 2024 fiscal year; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby approves the 2024 Community Development Block Grant Project and Budget as follows: 2024 Authorized CDBG Application with Requested Amount: Proiect 2023 Proposal Feasibility study for constructing water main in urban $50,000 areas not served by municipal water City Contribution $20,000 TOTAL $70,000 Adopted by the City Council of the City of Andover on this 2nd day of January 2024. CITY OF ANDOVER ATTEST: Michelle Hartner, Deputy City Clerk Sheri Bukkila, Mayor AC I T Y 0 F NLfD) 60 VWE R 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers —\Nk' ---- CC: Jim Dickinson, City FROM: Lee Brezinka, Finance Manager SUBJECT: City Hall Remodel — Phase I DATE: January 2, 2024 INTRODUCTION As part of the 2024 — 2028 Capital Improvement Plan, Phase I of the city hall remodel project includes tile replacement in the main lobby area and kitchenette; in addition to, updating the main bathrooms. DISCUSSION The flooring in the main lobby area and kitchenette is in need of replacement and the main bathrooms need to be updated. Budget for Phase I of the City Hall Remodel Project is $100,000. Estimates for tile removal and replacement are: Larsen Tile & Stone, LLC $50,900 CD Tile & Stone Inc $55,000 to $80,000 BUDGETIMPACT Staff is recommending using Larsen Tile & Stone, LLC for removing and replacing the existing tile. Funds are available for this project in the Building Capital Projects Fund. ACTION REQUESTED The Andover City Council is requested to approve the tile replacement with Larsen Tile & Stone, LLC. Respectfully submitted, Lee Brezinka 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, City Clerk SUBJECT: Appoint Vice Mayor DATE: January 2, 2024 INTRODUCTION Each year the Mayor appoints a person to serve as Acting Mayor during the times the Mayor is absent. DISCUSSION The Vice Mayor would fulfill the role of Acting Mayor under the City Code and State Statute during times the Mayor is absent. Mayor Bukkila nominates Councilmember Barthel as Vice Mayor in 2024. ACTION REQUIRED The City Council is requested to appoint a Vice Mayor based upon the Mayor's recommendation who would serve as Acting Mayor for 2024 during the Mayor's absence. Respectfully submitted, Michelle Hartner City Clerk 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Harmer, City Clerk SUBJECT: Appoint Committees and Commissions DATE: January 2, 2024 INTRODUCTION (E) Each year Committees and Commissions are appointed based upon the recommendation of the Mayor. The Mayor recommends the following appointments for 2024: Special Committees: Critical Infrastructure Planning Committee: Mayor Bukkila (Chair) & Councilmember Rick Engelhardt Newsletter Committee: Councilmember Nelson (Chair) & Councilmember Butler Standing Committee: Finance & Personnel Committee: Entire Council City Appointed Representatives in 2024: Fire Relief Association: Councilmember Barthel & Finance Manager Lee Brezinka Anoka County Fire Protection Council: Councilmember Barthel, Mayor Bukkila as an alternate Anoka -Hennepin Community Education Advisory Board: Randy Nelson QCTV Commission: Councilmember Barthel & City Administrator Jim Dickinson Lower Rum River Watershed Management Organization: Andover resident Val Holthus Anoka County Joint Law Enforcement Council: Mayor Bukkila (Anoka County appointment) & City Administrator Jim Dickinson as alternate North Metro Mayors Board of Directors: Mayor Bukkila & City Administrator Jim Dickinson ACTION REQUIRED The City Council is requested to appoint members for the Standing Committees and Commissions for 2024 based upon the Mayor's recommendations. Respectfully submitted, Michelle Hartner City Clerk 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City Administrato FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Designate Official Newspaper DATE: January 2, 2024 INTRODUCTION Each year the City Council must designate the official newspaper of the city where publication of official notices is made. DISCUSSION The Anoka County Union has submitted their proposal to serve as the city's legal newspaper for 2024. The legal publication rate will be $10.75 per column inch, no change from 2023. ACTION REQUIRED The City Council is requested to designate an official newspaper for 2024. Respectfully submitted, Michelle Harmer Deputy City Clerk Attach: Publication Proposal is EAST CENTRAL MINNESOTA November 10, 2023 Jim Dickinson _ City Clerk City of Andover 1685 Crosstown Blvd NW Andover, MN 55304 Dear Jim, It is with great pleasure that we ask to serve as the official newspaper for the City of Andover in 2024. As we continue to implement new changes in the newspaper to improve readership, we feel it's important to provide readers with the city's public notices in addition to news stories, features and photographs of local events we cover each week. We would like to publish your public notices in the Anoka County UnionHerald. The legal publication rate for the Anoka County UnionHerald as of January 1, 2024, will remain unchanged from the 2023 rate of 10.75 per column inch. If any documents need to be manually typeset, a $20 flat fee will be charged per public notice. As a newspaper published in the County of Anoka, we meet the requirements to qualify as your official legal newspaper. All public notices published in the Anoka County UnionHerald will be posted to abcnewspapers.com — which averages over 54,000 unique visitors per month in search of local news and information. We have appreciated your business over the past years and hope that we can be of service to you in 2024 as a credible, weekly community news source. If you have any questions, please feel free to call me at 763-691-6001or email me at publicnoticeganQecm.com. Thank you for your consideration. Sincereil 7, " 0, �K Tonya Or eck Legal Notice Department Manager I T Y O F TDOVE: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Approve Official Depositories & Banks January 2, 2024 INTRODUCTION 0 Each year the City Council is required by state law to approve a resolution designating the City's official depositories, supplemental depositories of investments and designating an individual(s) as the approval authority for collateral transactions. DISCUSSION The depositories listed on the attached resolution, are the organizations the City currently conducts business with, and staff is recommending. BUDGETIMPACT None. ACTION REQUIRED The Andover City Council is requested to approve the attached resolution that designates depositories for City funds and designates the City Administrator or Finance Manager of the City of Andover as the approval authority for the release and acceptance of all collateral to be held by the City in conjunction with City funds on deposit with authorized institutions. submitted, - Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION DESIGNATING DEPOSITORIES OF CITY FUNDS AND SUPPLEMENTAL DEPOSITORIES OF CITY FUNDS FOR INVESTMENT PURPOSES ONLY. WHEREAS, Minnesota Statutes sets forth the procedures for the deposit of public funds which include requiring the Andover City Council to annually designate the official depositories for City funds and manage the collateral pledged to such funds; and WHEREAS, other financial institutions are, from time to time, able to pay the City of Andover interest rates on deposits that are greater than can be obtained from the official depositories. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that the City's official depository for 2024 is the Andover office of Wells Fargo Bank Minnesota, N.A. BE IT FURTHER RESOLVED that Principal Financial Group Trust; Wells Fargo Investment Services Inc.; US. Bank Institutional Trust; the Minnesota Municipal Money Market Fund (4M); Northland Securities; Comerica Financial Advisors (Ameriprise).; and Raymond James be designated as additional depositories for 2024 for investment and cash management purposes only. BE IT STILL FURTHER RESOLVED that the City Administrator or Finance Manager of the City of Andover are hereby designated as the approval authority for the release and acceptance of all collateral to be held by the City in conjunction with City funds on deposit with authorized institutions. Adopted by the Andover City Council on the 2nd day of January 2024. CITY OF ANDOVER ATTEST: Sheri Bukkila - Mayor Michelle Hartner — City Clerk 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councihnembers FROM: Jim Dickinson, City Administrator SUBJECT: Delegation of Business Administrator — Electronic Funds Transfers DATE: January 2, 2024 (F) INTRODUCTION Each year the City Council is required by state law to approve a resolution delegating a business administrator the authority to make electronic funds transfers. DISCUSSION To pay some vendor claims, the City may use electronic funds transfers instead of paper checks. Electronic funds transfers may also be used to purchase and sell investments. While these transactions are convenient, they present unique opportunities for fraud. As a result, state law requires local governments to adopt certain policies and procedures before electronic funds transfers are made as noted in Minnesota State Statutes 471.38. The law specifically states these requirements: • On an annual basis, the governing body must delegate to a designated business administrator the authority to make electronic funds transfers; • The disbursing bank must keep on file a certified copy of the delegation of authority; • The person initiating the electronic funds transfer must be identified • The person initiating the electronic funds transfer must document the request and obtain approval for the designated business administrator before initiating the transfer; • Written confirmation of the transaction must be made within one business day after the transaction; and • A list with all the transactions made by electronic funds transfers must be submitted to the governing body at its next regular meeting. BUDGET IMPACT None. ACTION REQUIRED The Andover City Council is requested to approve the attached resolution that delegates the Finance *Mer as the designated business administrator for electronic funds transfers. submitted, - Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING DESIGNATING BUSINESS ADMINISTRATOR FOR ELECTRONIC FUNDS TRANSFERS WHEREAS, Minnesota Statutes sets forth the procedures for electronic funds transfers which include requiring the Andover City Council to annually designate authority to the City's Finance Manager to make electronic funds transfers (EFT); and WHEREAS, the disbursing bank(s) will receive a copy of the annual delegation of authority; and WHEREAS, the documentation of each EFT will include the identification of the initiator, evidence of approval by an authorized party, electronic or written confirmation of each transaction within one business day; and WHEREAS, electronic disbursement payments shall be processed through the accounts payable procedures; and WHEREAS, all electronic transfer transactions shall continue to be included on the expenditures list provided to the City Council. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Andover hereby approves the City's Finance Manager as the 2024 designated business administrator for electronic funds transfers. Adopted by the Andover City Council on the 21 day of January 2024. CITY OF ANDOVER ATTEST: Sheri Bukkila - Mayor Michelle Hartner — City Clerk A'66'y W� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor & Councilmembers CC: Jim Dickinson, City Administrato ��J Joe Janish, Community Developme it for 1/ FROM: Peter Hellegers, City Planner SUBJECT: Public Hearing: Consider Vacation of Easement — Outlets C, D, and G, in Fields of Winslow Cove Second Addition—Planning DATE: January 2, 2024 DISCUSSION The applicant is seeking to vacate the blanket drainage and utility easements in Outlets C, D, and G, in the Fields of Winslow Cove Second Addition plat. The drainage and utility easement to be vacated is for the area west of Prairie Road in the Fields of Winslow Cove development and is also the area shown cross- hatched in the attached exhibit(PIDs: 24-32-24-32-0073, 23-32-24-41-0021, and 24-32-24-33-0010). The vacation is needed to clear the slate for the replat of this area through the Fields of Winslow Cove 31 Addition, which was approved at the meeting on December 19, 2023, where a portion of these outlets would be subdivided into residential lots and the remainder of the property would be left as outlets. The easement area that is proposed to be vacated is cross hatched in the attached draft resolution of approval. The City of Andover Engineering Department has reviewed the proposed vacation of easement and is comfortable with the request. The proposed vacation should not impact the underlying utility mains serving the development with water/sewer main lines as those run under the roadway for 150'/151 It Lane. In addition, the new 3id Addition plat establishes roadway, drainage, and utility easements, including blanket drainage and utility easements over the outlets. Review Criteria Section 8-6-1 of the City Code: Vacations of Easements and Right -of -Way, provides the City Council with direction on how to process applications for vacations. The City Code states that: 1. The City Council shall consider the advice and recommendation of the City Engineer and the effect of the proposed vacation on street, drainage, and utility needs. 2. The City Council shall consider the proposed use of the easement or portion of the easement to be vacated. 3. The City Council is required to act on the vacation application within 60 days of the City receiving the complete application. 4. There is a time limit for the implementation of the vacation. If the City Council determines that no significant progress has been made in the first twelve months after approval of the application, then the approval will be null and void. ACTION REQUESTED The City Council is requested to hold a public hearing and make a decision on the vacation of easement request. Respe t lly miffed, Pet e City Planner Attachments Draft Resolution of Approval Draft Resolution of Denial Easement Vacation Exhibit Location Map CC: Josh Metzer, US Home, LLC (via email) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO A RESOLUTION GRANTING THE VACATION OF A DRAINAGE AND UTILITY EASEMENT IN FIELDS OF WINSLOW COVE, PIN(s) 24-32-24-32-0073 and 23-32-24-41-0021, and 24-32-24-33- 0010, LEGALLY DESCRIBED AS FOLLOWS AND SHOWN ON EXHIBIT A: Vacate the Drainage and Utility Easement as dedicated on Outlot C, Outlot D and Outlot G, FIELDS OF WINSLOW COVE SECOND ADDITION, Anoka County, Minnesota, according to the recorded plat thereof. WHEREAS, the property owner has requested to vacate the described drainage and utility easement; and WHEREAS, a public hearing was held pursuant to the requirements of Minnesota State Statute and City Code 8-6-1; and WHEREAS, the City Council finds the request would not have a detrimental effect upon the health, safety, moral, and general welfare of the City of Andover. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby grants the vacation of drainage and utility easement subject to the following: 1. The vacation of easement shall be recorded with Anoka County as shown on "Exhibit A." 2. The Fields of Winslow Cove 31 Addition Final Plat shall be recorded with Anoka County. 3. New Roadway, Drainage and Utility Easements shall be dedicated as part of the Fields of Winslow Cove 3rd Addition plat and shall be recorded with Anoka County. 4. Pursuant to City Code 8-6-1-D, if the City Council determines that no significant progress has been made in the first twelve months after approval of the application, the approval will be null and void. Adopted by the City Council of the City of Andover on this 2' day of January 2024. ATTEST Michelle Hartner, Deputy City Clerk CITY OF ANDOVER Sheri Bukkila, Mayor CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO A RESOLUTION DENYING THE VACATION OF A DRAINAGE AND UTILITY EASEMENT IN FIELDS OF WINSLOW COVE, PIN(s) 24-32-24-32-0073 and 23-32-24-41-0021, and 24-32-24-33- 0010, LEGALLY DESCRIBED AS FOLLOWS AND SHOWN ON EXHIBIT A: Vacate the Drainage and Utility Easement as dedicated on Outlet C, Outlet D and Outlot G, FIELDS OF WINSLOW COVE SECOND ADDITION, Anoka County, Minnesota, according to the recorded plat thereof. WHEREAS, the property owner has requested to vacate the described drainage and utility easement; and WHEREAS, a public hearing was held pursuant to the requirements of Minnesota State Statute and City Code 8-6-1; and WHEREAS, the City Council finds the request would have a detrimental effect upon the health, safety, moral, and general welfare of the City of Andover. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby denies the vacation of drainage and utility easement subject to the following: 1. 2. 3. Adopted by the City Council of the City of Andover on this 2nd day of January 2024. ATTEST CITY OF ANDOVER Michelle Hartner, Deputy City Clerk Sheri Bukkila, Mayor © 2023 Westwood Professional Services, Inc fi -- EASEMENT VACATION The Drainage & Utility Easement as dedicated on Outlot C, Outlot D and Outlot G, FIELDS OF WINSLOW COVE SECOND ADDITION, according to the recorded plat Io -P thereof, Anoka County, Minnesota. j4� / Ar C I< ISI Z I Z i TL�j L\y \ !% EASEMENT TO BE VACATED I j' / ///0, LOT / - I I I I o. 500, 1000, ECHE«Ea FIELDS OF WINSLOW COVE THIRD ADDITION - ANDOVER, MINNESOTA - Westwood EASEMENT VACATION 1 PROJECT NUMBER: 0028734.00 OF 1 DATE: 11/30/2023 DRAWN End Phone (952)93]-5,50 ,2Tn,onka. 1455 ve, 3a;te p3nn Fat (952)937-5942 WaWoodpeto 55303 TOI FLIB (388)93TS150 WBfLWOoJPSIOLD Westwood Proteslonal Sews ,Inc FIELD CHEW: FIELDWDRKDATD clry or NDOVER Location Map -Vacation of Drainage/ Utility Easement (Fields of Winslow Cove 2nd Addition) \ e°° T —I F z 152ND AVE / 01 JE It LNNW W z 2 C / ; PRAIRIE w 'm KNOLL - PARK 14 r. `\ 1 C:� ANDOVER BLVD NW a �--�\111.1 + I 1 I i �Lulnun 1II,uri Date Created December 11, 2023 Disclaimer. The provider makes no representation or warranties with respect to the reuse of this data. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council members CC: James Dickinson, City FROM: Dana Makinen, Human Resources SUBJECT: Schedule Advisory Commission Interviews DATE: January 2, 2024 ACTION REQUESTED Schedule interview date(s) for the Advisory Commission applicants. There are 11 applicants as of the December 15', 2023 deadline. Administration is recommending two evenings to be selected during the third, fourth, or fifth week of January 2024 for the interviews. DISCUSSION There are 11 applicants (some applicants have listed interest in multiple commissions as noted for various Advisory Commissions as follows: 1. Parks & Recreation — 2 seats (2 expiring terms); (2 interested) 2. Planning and Zoning — 2 seats (2 expiring terms); (7 interested) 3. Nature Preserve Advisory — 2 seats (2 expiring terms); (5 interested) Respectfully submitted, Dana Makinen 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: January 2, 2024 Administration & Department Heads present at the meeting will provide a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. City Department Activities 2. Update on Development/CIP Projects 3. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on particular item, please notify me so an adequate update can be made. itted,