HomeMy WebLinkAboutCC January 21, 1997
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agenda
CITY of ANDOVER
Regular City Council Meeting - January 21, 1997
anning & Zoning Commission Interviews
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Call to Order - 7:00 PM
Resident Forum
Agenda Approval
Consent Agenda
Approval of Minutes
Discussion Item
]. Public Hearing/Ordinance 29rrree Preservation Policy
2. Winslow Hills 2nd Addition. Disc., Cont./92-4
3. Lot Split/Variance/Spurgin, Cont.
4. Request from Best Auto Parts
5. Non-Conforming Home Occupation
6. Timing of Urban Development/ Response to Ashford Development
7. Approve Revision to Development Policy Guidelines
8. Order Feasibility Reporti97-9/Section 23(Chesterton CommonsIHarnilton PropertylTrunk S.SIWM.)
9. Accept Petition/Order Feasibility Reporti97-8/Chesterton Commons
10. Timber River EstateslRequest from Woodland Development
II. Order Plans & Specs/97-llTrunk WM.lAndover Blvd. NW
12. Order Feasibility Reporti97-2/Bunker Lake Blvd NW Service Road/Site grading/Streets & Utilities
13. Order Feasibility Reporti97-12/WeIl #7/Shadowbrook 2nd Addition
14. Order Feasibility Reporti97-13/ Water Storage Facility/Shadowbrook 2nd Addition
15. Order Feasibility Reporti97-14/Intersection Improvements of Prairie Road and Bunker Lake Blvd NW
16. Discuss Drainage Options/95-14/Crooked Lake Blvd. NW
17. Approve Resolution for Financingl95-24/Coon Creek Trail
18. Order Plans & Specs/94-30B/City Hall Parking Lot Construction
19. Order Plans & Specs/94-30C/City Hall Parking Lot Lighting
HRA Meeting
20. Public Hearing/1997 CDBG Budget
Reports of Staff. Committees. Commissions.
21. P & Z Commission Appointment
22. Schedule Board of Review
Non-Discussion/Consent Items
23. Establish 1997 Park Commission Per diem
24. Establish 1997 Planning & Zoning Per diem
25.Establish 1997 Mayor & City Council Annual Salary
26. Approve Kennel License Renewal/Hobnail Dalmatians
27. Planning Intern Stipend
28. Approve Feasibility Reporti96-30/Timber Oaks Estates
29. Accept PetitiOn/Order Feasibility Reporti97-7/Crown Pointe East 2nd Addition
30. Approve Change Order #1I94-33B/Commercial Blvd/Contamination & Debris Removal
31. Approve Change Order(Balancing)/93-17/Crown Pointe
32. Approve Final Payment/93-17/Crown Pointe
33. Order Plans & Specs/97-3/1997 Cracksealing
34. Order Plans & Sp ecs/97-4/1997 Sealcoating
35. Order Plans & Specs/97-11/1997 Misc. Concrete Curb & Guner
36. Approve Quote/94-33E/Exploratory Excavation/Commercial Boulevard
. 37. Fire Department Retirement/Appreciation Dinner
38. Fire Department Fourth Quarter 1996 Emergency Response Totals
Mavor-Councillnput
Payment of Claims
Adjournment
Bookmark
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
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DATE: January 21. 1997
AGENDA SECTION
ORIGINATING DEPARTMENT
Approval of Minutes
City Clerk
b.O'
ITEM NO.
Approval of Minutes
The City Council is requested to approve the following minutes:
December 30, 1996
Special Meeting (Kunza absent)
January 7, 1997
Regular Meeting
January 7, 1997
EDA Meeting
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
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DATE:
January 21 1997
AGENDA SECTION
Discussion Item
ORIGINATING DEPARTMENT
ITEM NO.
Public Hearing/Ordinance 29D/
Tree Preservation Policy
1.
Scott Erickson, ~l
Engineering
The City Council is requested to hold a public hearing to amend Ordinance 29C, known as an
ordinance relating to the preservation of shade trees and the prevention of epidemic diseases
in shade trees within the City of Andover.
Attached is the amended ordinance, Ordinance 29D.
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CITY of ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (612) 755-5100
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
The City Council of the City of Andover will hold a public hearing at 7:00 PM or as
soon thereafter as can be heard, Tuesday, January 21, 1997 at the Oak View
Middle School, 15400 Hanson Boulevard NW, Andover, MN to review Ordinance
29D, the Tree Preservation Ordinance.
All written and verbal comments will be received at this time and location.
A copy of the Ordinance will be available at Andover City Hall for review prior to
the meeting.
CITY OF ANDOVER
u~ t/;.&;
Victoria Volk - City Clerk
Publication Dates: 1-10-97
1-17-97
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
ORDINANCE 29-D
AN ORDINANCE AMENDING ORDINANCE 29-C KNOWN AS AN ORDINANCE
RELATING TO THE PRESERVATION OF SHADE TREES AND THE
PREVENTION OF EPIDEMIC DISEASES IN SHADE TREES WITHIN THE CITY
OF ANDOVER.
The City Council ofthe City of Andover hereby ordains:
Ordinance No. 29-C is amended as follows; all other sections remain:
Section 12. Protection of Trees
A Tree Protection Plan is to be submitted by all deyelopers, builders, and soil distl:lrbance
area facilitatefS in accordance with the City of .^.ndoyer Tree Preservation Poliey.
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Subd.1. Purpose: The pur:pose of this section is to preserve and protect the forest
resources of the City of Andover by ensuring that the development and use of land occurs
in an orderly fashion with minimal loss of existing vegetation. To that end. this section
promotes the following:
A. Protection ofthe forest and tree resources which provide the following
benefits:
1. Reduced storm water runoff:
2. Reduced erosion:
3. Reduced air particles and pollution:
4. Increased cooling and shade:
5. Reduced winter wind speed and drifting:
6. Increased privacy and property values:
B. Protection ofthe natural beauty and characteristics of the City:
C. Inclusion of existing forest resources in all phases of development creation:
D. Evaluation of development proposals with regards to their impacts on trees.
forests and existing ecosystems:
E. Enforcement of City Tree Preservation Standards to promote and protect the
public health. safety. and welfare of the citizens of Andover.
Subd. 2. Applicability: This section shall be applied to any person or entity proposing to
engage in any ofthe following activities:
A. New development in any zoning area:
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B. New home or commercial construction in any zoning area:
C. Expansion of any commercial. industrial. or institutional building or
impervious surface by twenty percent (20%) or greater where an approved Tree
Preservation Plan is not already on file with the City:
D. Any proiect requiring a special use permit which may significantly impact or
destroy existing forest resources:
E. Any public project wjth a potential to impact forest resources.
Subd.3. Definitions: For the pur:pose of this section. the following terms shall be
identified as stated:
"Applicant" shall mean any person or entity which is required to submit and implement
a City approved Tree Preservation Plan under this policy.
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"Construction Area" shall mean any area in which the movement of soil. alteration of
topography. compacting of soil disruption of vegetation. change in soil chemistry. or any
other modification of the existing character of the land is scheduled to occur for
development or construction.
"Critical Root Zone (CRZ)" shall mean the area encompassed by an imaginary circle
around a tree where the tree's trunk is the circle's center and the circle's radius is one and
one half (1 1/2) feet in length for every one inch or tree DBH. e.g. a tree with an 18"
DBH has a CRZ with a radius of27 feet.
"Diameter at Breast Height (DBH)" shall mean the diameter of a tree measured through
the stem at a height of fifty-four (54) inches above normal ground level.
"Land Disturbance Permit" shall mean an official authorization issued by the City of
Andover Engineering Department allowing tree and vegetation removal to occur in
association with development. new home construction. commercial. industrial. and
institutional construction or expansion or mining. This permit shall be issued as
approval of a Tree Preservation Plan submitted in conjunction with application for a
building permit for new home construction. building permit for commercial. institutional
or industrial construction. grading permit or special use permit.
Subd. 4. Tree Preservation Plan Standards for Residential. Commercial, Industrial.
and Civil Development Purposes
A. Submission Requirements: A Tree Preservation Plan shall be submitted prior
to approval of a grading permit for any development proiect proposed on a parcel
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with forest resources. This plan shall be reviewed by the City to determine the
extent to which the proposed development preserves woodlands and trees.
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B. Review Standards: The City review process will involve inspection of the
proposed site to evaluate the quality and quantity of existing forest resources.
Tree Preservation Plans shall show the approximate location of trees and wooded
areas as well as the proposed grading limits and location of all construction areas.
In addition. the plan shall show the location of all required tree protection fencing
(see sub-section C: Protection Requirements). The plan will then be analyzed to
determine the extent to which the forest resources will be retained. Tree
Preservation Plans should demonstrate an effort to limit tree removal to that which
is needed to accommodate the necessary components of the development. These
components include. but are not limited to. road right-of-ways. creation of storm
water drainage systems. new building construction poor soils correction. and
utilities installation. As a guideline. tree removal in portions of the development
site where the aforementioned activities are not scheduled to occur should be
limited to 10% of the total remaining forested area on the parcel.
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C. Protection Requirements: Prior to issuance of the land disturbance/grading
permit. the City will inspect the development site to insure that preserved trees are
separated from the construction area by either an orange polyurethane safety
fence or one hundred and fifty (150) linear feet of land outside the construction
area and a line of yellow safety tape. The applicant shall make every effort to
locate tree protection fence such that the maximum amount of critical root zone
(CRZ) is preserved. In the event that the entire CRZ cannot be protected. the
applicant may encroach upon up to 50% of the CRZ. Such encroachment may
only occur upon one side of a tree. and the fence shall be located no less than two
(2) feet from any tree stem.
D. Enforcement. The City will inspect the development site during the
construction period to ensure that tree protection fences are maintained. If the tree
protection area has been disturbed fines shall be levied against the applicant
based upon the amount of area affected and the number of previous infractions at
the proiect site (see subd. 7- Penalties).
E. Exceptions: Applicants wishing to move tree protection fences to further
encroach upon a tree protection area during the construction period may arrange a
meeting on site with the City Forester or the Forester's designee to evaluate the
potential damage such encroachment may cause and determine whether or not
such encroachment shall be allowed. If the forester allows encroachment. any tree
protection fence which has been removed must be replaced within twenty-four
(24) hours of encroachment.
Subd. 5. Tree Preservation Requirements for Single Family Home Construction
A. Submission Requirements: A Tree Preservation Plan shall be submitted prior
to issuance of a building permit for new home construction on any lot with forest
resources for review by the City.
B. Review Standards: The City review process will include inspection ofthe
proposed construction site to evaluate the quality and quantity of existing forest
resources. The tree preservation plan will then be analyzed to determine the
extent to which the forest resources will be retained. The City will expect that the
tree preservation plan indicate the location of the following:
1. Any tree greater than four (4) inches DBH within fifty (50) feet of the
construction area:
2. Access paths which will be used by vehicles and equipment to exit and
enter the construction area'
3. The working envelope around the proposed structure where construction
activities are anticipated to occur:
4. The location where excavated soil will be stored on the site:
5. The location where concrete washout will occur:
6. The location where construction materials will be stored:
7. The location of tree protection measures (see sub-section C: Protection
Requirements).
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If the City determines that the absence of the any of the above information will
have an effect upon the health of trees proposed for preservation. the plan may be
returned to the applicant for revision. The applicant may meet with the City
Forester or the Forester's designee at any time for assistance in preparing a Tree
Preservation Plan.
C. Protection Requirements: Prior to approval of a land disturbance! building
permit. the City will inspect the construction site to insure that the preserved trees
are separated from the areas listed in Subd. 5-B: 1-6 (construction area) with
either an orange polyurethane fence or fifty (50) linear feet of un forested land
outside of the construction area and a line of yellow safety tape. The applicant
shall make every effort to locate protective fence such that the maximum amount
of critical root zone (CRZ) is preserved. In the event that the entire CRZ cannot be
protected. the applicant may encroach upon up to 50% of the CRZ. Such
encroachment may only occur upon one side of a tree and the fence shall be
located no less than two (2) feet from any tree stem.
D. Enforcement: The City will inspect the construction site during the
construction process to ensure that the tree protection fences are respected. If the
tree protection fence has been violated and critical root zones impacted fines shall
be levied against the applicant based upon the area affected (see subd. 7-
Penalties).
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E. Exceptions: Applicants wishing to move tree protection fences to further
encroach upon a tree protection area during the construction period may arrange a
meeting on site with the City Forester. The Forester will evaluate the potential
damage such encroachment may cause and determine whether or not such
encroachment shall be allowed. If the forester allows encroachment. any tree
protection fence which has been removed must be replaced within twenty-four
(24) hours of encroachment.
Subd. 6. Tree Preservation Requirements for Special Use Permit Applicants
A. Submission Requirements: A Tree Preservation Plan shall be submitted for
review by the City prior to approval of any proiect requiring a Special Use Permit
which may impact or destroy forest resources.
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B. Review Standards: The City review process will involve inspection of the
proposed site to evaluate the quantity and quality of existing forest resources. The
plan will then be analyzed to determine the extent to which the proiect will impact
the trees and woodlands on the site. The plan shall indicate the approximate
location of trees and woodlands on the site and show the limits of the proposed
special use area. The plan shall also indicate the location of tree protection
measures to be installed on the site (see sub-section C: Required Tree Protection).
If the City determines that greater than 50% of the forest resources will be
removed as a result of the proposed activity. the applicant may be asked to
resubmit the Tree Preservation Plan. The applicant may schedule a meeting with
the City Forester for assistance in preparing a tree preservation plan at any time.
C. Required Tree Protection: The Tree Preservation Plan submitted with an
application for a Special Use Permit shall indicate the location of preserved trees
and the location of an orange polyurethane fence separating a tree preservation
area from the proposed activity. This fence shall be located such that the
maximum amount of the tree's Critical Root Zone is protected. In the event that
the entire CRZ cannot be protected the applicant may encroach upon up to 50%
of the CRZ. Such encroachment may only occur upon one side of a tree. and the
fence shall be located no less than two (2) feet from any tree stem.
D. Enforcement: The City will inspect the activity site during the period for which
the special use permit has been granted to ensure that the tree protection fences are
respected. If the tree protection fence has been violated and critical root zones
impacted fines shall be levied against the applicant based upon the area affected
(see subd. 7- Penalties).
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E. Exceptions: Applicants wishing to move tree protection fences to further
encroach upon a tree protection area during the construction period may arrange a
meeting on site with the City Forester. The Forester will evaluate the potential
damage such encroachment may cause and determine whether or not such
encroachment shall be allowed. If the forester allows encroachment. any tree
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protection fence which has been removed must be replaced within twenty-four
(24) hours of encroachment.
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Subd. 7. Penalties
A. Tree Protection Area Encroachment: If a City inspection of a tree protection
area reveals that the tree protection measures have been disregarded and that a
tree's critical root zone has been impacted beyond what was shown on an
approved tree preservation plan. fines shall be levied according to the following
schedule:
1. First Infraction- $2.00 per square foot of CRZ impacted:
2. Second Infraction- $4.00 per square foot ofCRZ impacted:
3. Third and subsequent Infractions: $10.00 per square foot ofCRZ impacted.
B. Removal or Destruction of Trees Within the Tree Protection Area: If a City
inspection of a tree protection area reveals that trees have been removed or
destroyed within the tree protection area. the applicant shall be fined an amount
equal to $50.00 per inch ofDBH removed or destroyed. Where no indication to
the size of a removed tree is recorded or available. the fine amount shall be
$200.00 per tree.
B. Fine Levy Process: Applicants will be notified by mail of the total fine amount
where a tree protection area has been encroached upon. Fine payment must be
made prior to the City accepting a grading certification or issuing a Certificate of
Occupancy.
C. Fine Fund- Fines levied will be placed in a City fund for tree planting projects
on public property.
Section 16. Effective Date.
This Ordinance is effective from and after its passage and publication.
Adopted by the City Council of the City of Andover this 11th day of December,
1996.
City of Andover
J.E. McKelvey, Mayor
Attest:
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Victoria V olk, City Clerk
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
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DATE:
January 21. 1997
AGENDA SECTION
Discussion Item
ORIGINATING DEPARTMENT
Scott EricksondL
Engineering
ITEM NO.
Winslow Hills 2nd Addition Discussion, Cont./92-4
02.
At the December 17, 1996, City Council meeting the City Council discussed the area
calculations applied to the assessments for Winslow Hills 2nd Addition (see attached meeting
minutes). The City Council tabled this item until Mr. Holasek was able to talk with his partner
on this project. Mr. Holasek has indicated that he has since discussed this with his partner
and they have drafted the attached hold harmless agreement for the Councils consideration
(see attached agreement).
The amount that was over assessed was calculated at $12,435.16. If interest is applied this
amount increases to $15,312.11. The Council has been requested by Mr. Holasek to consider
reimbursement of this overage.
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Regular Andover City Council Meeting
Minutes - December 17, 1996
Page 9
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(Request/GOR-EM, LLC/Addi tional Building Permi ts/Shadowbrook, Continued)
The Council and Staff discussed the request, the policy in place, the
reason the policy was instituted, the pros and cons of allowing such
construction on the gravel streets, the pros and cons of requiring the
blacktop to be installed before the construction of houses, the option
of constructing a temporary access road to the lots so the City streets
would not be used, and the issue of maintaining the integrity of the
policy.
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MOTION by Jacobson, Seconded by Dehn, that we allow them to issue the
building permits, but no Certificates of Occupancy until after the
streets are completed. Add the stipulation that no contractors work in
there for three or four days after the blacktopping and that all the
curb and gutter and gravel will be repaired before doing the
blacktopping. DISCUSSION: Councilmember Jacobson explained the reason
for granting the request is because everything is in but the
blacktopping, and they were only two days away from doing that. If,
however, the utilities or gas lines, phone lines, etc., were not in, he
would stay with the policy. It is understood the City will not plow the
roads. In case of fire, the City is not liable because the roads have
not been accepted for maintenance. The Council agreed they did not wish
to change the policy in any way. Motion carried unanimously.
PRESENT FINDINGS/WINSLOW HILLS 2ND ADDITION/CALCULATIONS
Mr. Erickson reported his research indicates that portion of Winslow
Hills 2nd Addition below the lOO-year flood elevation was included in
the assessment, and it should not have been. Mr. Holasek's calculations
identify .4 acres more in that lOO-year elevation that are not
identified on the grading plan.
Winslow Holasek - wished he had be able to talk with Mr. Erickson prior
to the meeting about the difference in the calculations. He stated he
again talked with his surveyor at Hyland Surveying, who verified his
calculation of 3.4 acres below the lOO-year elevation is correct because
the easements are included per the City's assessment policy. After
reviewing the assessment policy, Mr. Erickson acknowledged that the
easement boundary is to be included in those calculations. He felt at
some point the City may want to reevaluate the use of the easement in
those calculations. He noted the assessment process was legal, the
calculations were provided to the developer, and a reimbursement might
set precedent and create problems in the future. Also, who would
receive the refund, those residing on each of the lots or the developer?
The money for the refund would be backed out of the Trunk, Source and
Storage Fund plus any money from the area charge for storm sewers.
Mr. Holasek - explained the assessments were not rolled into the cost of
; the lots in that development. The price of the lots were market driven.
The additional assessment meant the profit margin was less; therefore,
the assessment should be returned to the developers. He also noted that
when the City made a mistake and forgot to assess for storm sewers,
Regular Andover City Council Meeting
Minutes - December 17, 1996
Page 10
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(Present Findings/Winslow Hills 2nd Addition/Calculations, Continued)
they, as developers, did not feel it was right to assess each individual
lot owner, which the City would have had to do; so Winslow Hills, Inc.,
paid for that assessment directly. That cost was twice as much as this
refund. He calculated this project was over assessed by $12,435.16. He
felt the refund, with interest, should be paid to the Winslow Hills
Partnership. He also wanted to know who was to blame for calculating
the assessment roll to include that property. TKDA prepared the rolls
and they reviewed them for the City because the City did not have an
engineer on Staff at the time. He questioned the propriety of that
process and felt TKDA has some responsibility.
In further discussion, the Council acknowledged an error was made in the
assessment, generally agreed a refund is in order, and agreed to use Mr.
Holasek's calculation of 3.4 acres and an over assessment of $12,435.16.
Because the City received the money, the City would be the one to
reimburse the assessment. They felt the issue is who would get the
refund, not finding and/or placing blame for the error. Attorney
Hawkins advised that credit should be given against the lots; and if the
developer feels he is entitled to the refund, he can make a claim
~ against the property owner.
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MOTION by Jacobson that the City of Andover refund the $12,435.16 to
.\~ach pin Number of property owners within Winslow Hills 2nd Addition, to
'j l'.distribute that refund equally over the area, applying the interest rate
.,. ~ '''''i'of the proj ect . Motion dies for lack of a Second.
After further debate on who would get the refund, Attorney Hawkins
stated legally the City is not obligated to return that portion of the
assessment. If the desire is to refund it to the developer, he would
suggest it be done on condition the developer would indemnify the City
against any claims by the lot owners in that subdivision. Mr. Holasek -
stated he would have to discuss that condition with his partner.
Councilmember Jacobson felt that makes it more complicated than it need~
to be. He preferred to give the refund to each property owner.
MOTION by Dehn, Seconded by Knight, to table the issue until Mr. Holasek
can talk with his partner. Motion carried unanimously.
ACCEPT FEASIBILITY REPORT/ORDER PLANS AND SPECS/IP95-12/WELL #6
Mr. Holasek noted the feasibility study to install Well #6 on the City-
owned property on Andover Boulevard, which used to be the location of
one of Andover's original school houses. Because of the historic
significance of the site, he asked the Council to consider the
possibility of designing the well house architecturally to resemble the
old school house. The Council felt it is worth pursuing but wanted to
know estimated costs first.
MOTION by Knight, Seconded by Dehn, to accept the feasibility study,
order the improvements and direct preparation of plans and specs, IP95-
12. (See Resolution R289-96) Motion carried unanimously.
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
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DATE: December 17 1996
AGENDA SECTION
Discussion Item
ORIGINATING DEPARTMENT
Scott Erickson, ~ <-
Engineering
ITEM NO.
Present FindingslWinslow Hills 2nd Addn.lCalculations
10.
At the December 3, 1996, City Council meeting the City Council directed staff to calculate the
area below the 100 year ponding elevation for the Winslow Hills 2nd Addition development.
The Engineering Department utilized a planimeter measuring devise to calculate the area
which exists below the 100 year flood elevation. The area was measured from the grading
plan designed by the developer's engineers. The attached table provides a comparison of
these areas as identified by three separate sources: TKDA, Winslow Holasek (from
information provided by his surveyor Hyland Surveying), City of Andover Engineering
Department.
As you will note under the column labeled "Area Below 100 yr. Ponding Elev. (City
, Engineering Department)" the total area below the 100 year ponding elevation that was
, J identified on the developers grading plan is approximately 2.81 acres. There is also a low
area adjacent to Lots 2 & 3 of Block 6, which was not identified on this grading plan which has
an area below the 100 year elevation. This area amounts to approximately .2 acres for a total
area of 3.01 acres. Mr. Holasek's calculations identify an additional .4 acres which is not
identified on the grading plan.
A copy of the attached assessment worksheet indicates that the ponding areas were not
deducted from the area charges for Winslow Hills 2nd Addition.
ITEMS OF CONSIDERATION
1. The City followed the legal assessment process (State Statute 429) to assess the costs to
the development.
2. The developers received the assessment information to review with their engineers prior to
adoption of the assessment role.
3. A public hearing was waived for the project by the developers.
4. If the Council adopted a policy of reimbursement for inconsistencies in assessed projects,
how far back would we go?
5. If an inconsistency is found in the benefit of the City, would the developer be required to
reimburse the City?
6. If a reimbursement were made, would it be made to the developer or the individual who
purchased the lot?
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:;: :;: :;:
0 0 0
en en e: en e:
e: e:"O e:"O
~ .- "0 .- "0
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,
tt
Winslow Hills Properties
-
Od-4
i Gary M. Gorham: 421-0998
Winslow Holasek: 434-5812
September 9, 1993
RECEIVED
Hr. Todd Haas
Assistant City ~nGineer
Andover City Hall
1685 Crosstown Blvd. N'.I
Andover, HN 55304
SEP 1 0 1993
CITY OF ANDOVER
Hel \.Jinslow Hills 2nd Addition
Dear Hr. Haas:
Please be advised that on behalf of Winslow Hills Properties, we
are in agreement with the assessment and hereby I/aive all rights
we might have to a hearing on this assessment pursuant to llinnesota
Statutes Annotated, Chapter 429.
If you should need any further information, please do not hesitate
/ to contact me. Thank you for your cooperation in this matter.
Sincerely,
\HNSLOW HILLS FHOPEnTlliS
J . 'i
(,/.' /"/" ,{./ /
...A'"-~~~j~' i :./ /f"o-~ /~/~,.,../ ..
,. v-
Gary N. Gorham
, /
- ., -. .
/,9/;27 7
{JPi
1;~
ANDOVER SPECIAL ASSESSMENTS
PROJECT NAME Win~low Hill~ 2nd Addition
FEASIBILITY STUDY: Date April 21. 1992
CONTRACT AWARD: Date June 16. 1992
FINAL CONTRACT COST
Engineering:
Aerial Mapping (1% of street)
Drainage Plan (0.3% of street/storm)
Administration (3%)
Assessing (1%) Invoice
Bonding (0.5%)
Legal & Easement
Advertising
other: PlIhlic Work~
Construction Interest (4.0%)
From 6/92 to 9/93 Months:
PROJECT NO.:
92-4
Amount $ 630.462.00
Amount $ 528.229 36
$ 102.824.67
$ 1.164.38
$ 6.958 62
$ 16 302 45
$ 5 434 15
$ 2.717 07
$ 566 50
$ 242.56
$ 638 62
$ 27.170 74
15
TOTAL CONDF~ATION COSTS
TOTAL EXPENSES (% of Final Contract Cost = 1.301832)
TOTAL PROJECT COST
Trunk Source and Storaae:
Waterrnain: Connection Charge
Area Charge
Lateral Charge
Sanitary Sewer: Connection Charge
Area Charge
Lateral Charge
Stann Sewer: Area Charge
TOTAr, TRUNK SOURCE AND STORAGE
City Share:
$16.275.58 x 1.301832
Work Previously Done:
N/A
Subtotal
TOTAL TO BE ASSESSED
Current Assessment per Lot:
$879.224 98
60 Lots
$14,653.75
-
$
$
$
$ 15.399 00
$ 28.737.00
$
$ 54.014 40
$ 543.414 89
+ $
+ $ 164.019.76
N/A
s
L_6..!LUnit
31 0 Acres
(_LF
{ 60 Units
{31.0 Acres
{_LF
(31 0 Acres
$
+$ 192.978 40
-$ . 21.188.02- u_
$ 171. 790 33
.'
$ 879.224.98
"
)
a $1. 070
a $ 988
a $
@ $256 65
@ $927.00
@ $ )
@ $1. 742 40)
\
J
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE January 21,1997
AGENDA SECnON
foQ Discussion Item, Continued
ORIGINATING DEPARTMENT
APPROVED
FOR AGENDA
ITEM
foQ LS\ V AR 96-08
17841 Bluebird Street NW
Jill Spurgin
3.
Planning 5vJ~
John Hinzman
City Planner
BY:
Request
The City Council is asked to review the lot split and variance request of Jill Spurgin at
17841 Bluebird Street NW. The applicant proposes to split the southern 2.05 acres
(Parcel B) from a 4.2 acre lot (Parcel A) in order to construct a new home. Variances are
being sought from the minimum lot size for both parcels, and from the minimum lot
width at front setback for Parcel B.
I
Background
The lot split and variance request was tabled at the December 3, 1996 City Council
meeting to allow the applicant the opportunity to acquire additional acreage from adjacent
land owners. The item was again tabled at the December 17, 1996 meeting at the request
of the applicant to allow more time to discuss property acquisition with her neighbors.
Ms. Spurgin has been unsuccessful in her attempt to acquire additional land to satisfy the
minimum lot size requirement of2.5 acres. A letter outlining her efforts is attached to
this report.
Please consult the attached staff report and minutes from the December 3rd and 17th,
1996 City Council and the November 12,1996, Planning and Zoning Commission
meetings for further information.
,
I
/
MOTION BY:
SECOND BY:
FILE No.136 01/16 '97 10:46 ID:CRUSADER PROGRAM
FAX:
PAGE 2
/
January IS, 1997
Mayor], E. McKelvey
City of Andover
Andover City Hall
1685 Crosstown Boulevard NW.
Andover, MN ~S304
Dear Mayor McKelvey,
After doing some further checking into the circumstances surrounding my lot split/variance request
and past approved requests I found the following:
1. I wuld approach tluw ncighbon rcglLnling purchasing ,omc ofthcir property to bring my
acreagc total closer to the 5.0. However, the neighbor to my south 0WIlIl 2.75 IlCl'Oll and has
already expressed concern about privacy. Although my neighbor to the north has 3.6 acres,
they have cut a road through tho trees ne"t to our propertly line in order to access their pole
barn in the back of their land which docs not touch mine.
I have sent a IcLlor 10 my neighbor to the cast but have not yet gotten a response. This
neighbor has II total of2.87 DeCCS which means the maximum I could purchase, if they were:
willing to sell, would be .37 acCl..'S bringing my total acreage to 4.6.
/
2. Thero have been several other lot split variance requests granted with reasons such as "shape
of land", "cementary next door" (it was thero when tho owncr had purchased the lot), and
'"unable to purchase land from neighbors". 1 found none with the kind of hardship explanation
suggested by Mr. Hawkins.
3. My variance request is not the largest ever granted by the Andover City Cooncil In 1991
there was a vanl\llCC to the 300' frontage requirement where the applicant had only 200', a
33% variance, and it was granted with a hardship statement of "due to shape ofland".
1 still believe this request is a valid one and makes good use ofa nice property. I know that
hardship has been the key issue for this variance. Based on precedence I would like to submit that
my luu-dship explMation be the undcrutiJiUltion of my OVCTlli=cllot and inability to purchase land
from surrounding neighbors.
r appreciate your coll5ideration.
~(f0
Jill Spurgin
434-0570 (home)
572.6610 (work)
. /
cc: City Council Members
.
CITY OF ANDOVER
COUNTYOFANOKA
STATE OF MINNESOTA
RES. NO. R -96
A RESOLUTION DENYING THE LOT SPLIT\V ARIANCE REQUEST OF TILL
SPURGIN TO CREATE TWO PARCELS PURSUANT TO ORDINANCE NO. 40
AND VARYING FROM THE PROVISIONS OF ORDINANCE NO.8, SECTION 6.02,
MINIMUM DISTRICT REQUIREMENTS ON PROPERTY LOCATED AT 17841
BLUEBIRD STREETNW (PIN 02-32-24-24-0001).
WHEREAS, Jill Spurgin has requested a lot split\variance to create two parcels pursuant
to Ordinance No. 40 and varying from the provisions of Ordinance No.8, Section 6.02,
Minimum District requirements for an R-1, Single Family Rural District on property
located at 17841 Bluebird Street NW, legally described as follows:
/
That part of the Northwest Quarter of Section 2, Township 32, Range 24, in
Anoka County, Minnesota described as follows: Commencing at a point on the
South line of said Northwest Quarter, distant 1400 feet East of the Southwest
comer of said Northwest Quarter; thence North, assumed bearing, and parallel
with the West line of said Northwest Quarter a distance of 631.00 feet to the point
of beginning ofIand to be described; thence continue North on same described
line a distance of245.78 feet; thence northeasterly on a curve to the right having
radius of248.59 feet a distance of243.11 feet; thence North 56 degrees, 02
minutes, 00 seconds East a distance of21O.57 feet; thence South 22 degrees, 47
minutes, 44 seconds East a distance of 298.45 feet to a point which is 1800 feet
East of the West line of said Northwest Quarter as measured along its South line
and 930 feet North of the South line of said Northwest Quarter as measured along
its West line; thence South and parallel with the West line of said Northwest
Quarter a distance of298.83 feet; thence westerly and parallel with the South line
of said Northwest Quarter a distance of 400.01 feet to the point of beginning.
Subject to an easement for road purposes over the westerly and northwesterly 33
feet thereof.
WHEREAS, the Planning and Zoning Commission has reviewed the request and has
determined that said request does not meet the criteria for granting the request pursuant to
Ordinances No.8 and 40.
, /
WHEREAS, the Planning and Zoning Commission finds the request would have a
detrimental effect upon the health, safety, morals and general welfare of the City of
Andover; and
J
Page Two
LS 96-08 Variance
17841 Bluebird Street NW
January 21, 1997
WHEREAS, a public hearing was held and there was opposition to the request; and
WHEREAS, the Planning and Zoning Commission recommends to the City Council
denial of the lot split\variance as requested for the following reasons:
1) Lack of evidentiary hardship according to the use of the property.
2) Possible drainage problem with the drain field of the septic system.
3) Public testimony of adjacent neighbors in opposition to the proposed use.
4) Denial of the application does not preclude the property owner reasonable use of the
property .
5) Granting the variance would have significant impact of the neighborhood; that the size
of the newly created parcels would not be consistent with the pattern of development in
the neighborhood.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover
hereby agrees with the recommendation of the Planning and Zoning Commission and
denies the lot split\variance on said property.
Adopted by the City Council of the City of Andover on this lls1 day of January,
1996.
CITY OF ANDOVER
A TIEST:
J.E. McKelvey, Mayor
Victoria V olk, City Clerk
Andover City Council Meeting
- December 17, 1996
Item 32
Agenda, Continued)
29 Septic Ordinance Chapter 7080
o Repeal Ordinance 37/Septic Ordinance
3 Lot Split/Variance/4040 South Enchanted Drive/Kaldahl
(See Resolution R285-96)
elocation of Structure/17051 Crosstown Boulevard NW
( ee Resolution R286-96)
Ap ove GIS Contract
Orde Bids/Furniture Contract
Award id/IP96-28/Well #3 Maintenance (See Resolution
R287-96
the Consent Agenda.
Motion
Item 33
Item 34
Item 35
MOTION by Jacobson,
carried unanimously.
APPROVAL OF MINUTES
December 3, 1996, Regular Meeting:
December 4, 1996, Special Meeting:
December 4, 1996, Truth in Taxation
orrect as written.
rect as written.
ing: Correct as written.
MOTION by Jacobson,
unanimously.
Motion carried
J
PUBLIC HEARING: AMEND ORDINANCE 56/SUNDAY LIQUO
MOTION by Dehn, Seconded by Knight, to open the publ'c
carried unanimously. 7:36 p.m. There was no public
Motion
MOTION by Jacobson, Seconded by Dehn, to close the
Motion carried unanimously. 7:36 p.m.
MOTION by Dehn, Seconded by Knight, to approve the Ord~ ance
presented. Motion carried on a 4-Yes, I-No (Jacobson) vote.
ADOPT RESOLUTION/SUNDAY LIQUOR LICENSE FEE
MOTION by Jacobson, Seconded by Dehn, to approve the Resolution. (se~".
Resolution R288-96) Motion carried unanimously. ~,
#- LOT SPLIT/VARIANCE/17841 BLUEBIRD STREET 1M/JILL SPURGIN
MOTION by Jacobson, Seconded by Knight, to continue the tabling on the
lot split/variance of Jill Spurgin at 17841 Bluebird Street NW until the
second regularly scheduled meeting in January, 1997. Motion carried
,unanimously.
/
CITY OF ANDOVER
REQUEST FOR COUNCIL ACfION
DATE December 17, 1996
AGENDA SECTION
1'00. Discussion Item, Continued
ORIGINATING DEPARTMENT
PI"""ing -5 \fI1K
APPROVED
FOR AGENDA
ITEM
1'00. LS\V AR 96-08
17841 Bluebird Street NW
Jill Spurgin
BY:
John Hinzman
Request
The City Council is asked to review the lot split and variance request of Jill Spurgin at
17841 Bluebird Street NW. The applicant proposes to split the southern 2.05 acres
(Parcel B) from a 4.2 acre lot (Parcel A) in order to construct a new home. Variances are
being sought from the minimum lot size for both parcels, and from the minimum lot
width at front setback for Parcel B.
,
,
At the December 3, 1996 City Council meeting, the Council voted to table the item to
allow the applicant the opportunity to acquire additional acreage from adjacent land
owners. Results of the applicant's search will be presented at the meeting.
J
Please consult the attached staff report and Planning and Zoning Commission minutes
dated November 12, 1996, as well as the minutes from the from the December 3, 1996
City Council meeting for further information.
J
MOTION BY:
SECOND BY:
FILE No.C56 12/17 '96 14:01 ID:CRUSADER PROGRAM
FAX:
/
December 17, 1996
Andover City Council
City of Andover
Andover City Hall
1685 Crosstown Boulevard, N. W.
Andover, MN 55304
Dear Mayor McKelvey and Andover City Council Members,
I would like to respectfully request an extension on the hearing of my request for a
variance to split my lot located at 17841 Bluebird Street. I would appreciate the
additional time in order to finalize gathering the necessary information and meet with my
neighbors regarding the purchase of some additional land.
)
I appreciate your understanding and patience.
"'J' () \
\. ;/:.'Ce.. ( <.. \~'(l_ '1.8"""'-"
!ill '. Spurgin
5-12-6610. Work
434-0570 - Home
/
PAGE 2 'tr- 4-
Regular Andover City Council Meeting
Minutes - December 3, 1996
Page 6
Water and Sewer Rates, Continued)
eed that more education needs to be done with the residents
regarding w er conservation. Mr. Fursman also pointed out that the
proposed rate ructure would apply to both residential and commercial
areas, which cou be a detriment to wet industries.
MOTION by Dehn, Seco ed by Kunza, to accept the Finance Director
directive for increasin water charges as well as incorporate some
written message to the com nity on conservation practices. Motion
carried on a 4-Yes, I-No (Jaco on) vote.
Ms. McGann also reviewed the Staf to increase the
sewer rates in Area A $3 per quarter a increase them in Area B by $1
per quarter. This would generate appro. ately $22,000 of additional
revenue for 1997 to be used for future ~ rastructure maintenance.
Mayor McKelvey explained the difference in th two sewer areas was to
make up for an overcharge in Area A. That diffe nce was to be for a
20-year period, and he didn't know if they coul set unequal rate
increases for the two areas. He felt they have to be t same, even if
it means a large increase for Area A in 1999.
Ms. McGann stated she will recalculate the budget
increase for each area.
LOT SPLIT/VARIANCE/17841 BLUEBIRD STREET NW/JILL SPURGIN
Mr. Hinzman reviewed the request of Jill Spurgin to split 2.05 acres
from a 4.2-acre lot at 17841 Bluebird Street NW. Variances are being
sought from the minimum lot size for both parcels and from the minimum
lot width at the front setback for Parcel B. The Planning and Zoning
Commission recommended denial based on the lack of evidentiary hardship,
the public testimony opposing the proposed use, the possible drainage
problem with the drain field of the septic system, that the denial of
the application does not preclude the property owner reasonable use of
the property, and that the newly created parcels would not be consistent
with the pattern of development in the neighborhood. Since the Planning
Commission meeting, the applicant submitted a letter to the Ccuncil
asking that they reconsider the Commission's recommendation.
Councilmember Knight questioned what is the hardship, which is the legal
reason for granting the variance.
Jill Sourqin, 17841 Bluebird Street NW - stated she is planning to build
a new home on Parcel B and to sell her existing home. She felt the
hardship is that this is the only oversized buildable lot in the
neighborhood. The only other use for the portion of the lot would be to
clear the trees and construct a pole barn. It is a beautiful lot, and
she didn't believe it would be possible to tell that the lots will be
~less than 2.5 acres. It seems a shame to waste the whole two acres.
,'Councilmember Jacobson agreed there does not appear to be a hardship,
especially since the area was platted and developed after the adoption
of the ordinance.
Regular Andover City Council Meeting
Minutes - December 3, 1996
Page 7
.'
(Lot Split/Variance/17841 Bluebird Street NW, Continued)
MOTION by Jacobson, Seconded by Dehn, the Resolution of the Planning and
Zoning Commission and concurring with their findings. DISCUSSION:
Attorney Hawkins advised the legal reasons for granting a variance are
hardship due to the physical characteristics of the land and an owner is
denied reasonable use of the land. It cannot be due to economic
reasons. Council noted the only way to increase the size of the two
parcels would be to purchase land from the adjacent property owners.
Rather than deny the request at this time, Mayor McKelvey suggested the
item be tabled to allow Ms. Spurgin time to check with the neighbors to
see if she could buy additional property to be able to create two 2.5-
acre parcels. The Council agreed.
Councilmembers Jacobson and Dehn withdrew the Motion and the Second.
MOTION by Jacobson,
regularly scheduled
carried unanimously.
Seconded by Kunza,
Council meeting on
to table
December
this to
17,1996.
the next
Motion
PRESERVATION POLICY
Eric lson, Forestry Intern, stated the draft Tree Preservation
\ Ordinan before the Council is similar to the existing policy except
/ for the e orcement portion. Fines would now be imposed if there is
encroachmen into a tree protection area. This policy is also much
shorter and e ier to read than the policy viewed by the Council in
September. The ree sections apply to development, to residential home
construction and ~ Special Use Permit applications.
Page 3, IV, B, clarify he last sentence to read: As a guideline, tree
removal in areas on tft development site where the aforementioned
activities are not schedu d to occur should be limited to 10~ of the
total remaining forested are on the project site.
Councilmember Jacobson asked if t 's policy had been in effect, would it
have prevented what happened in the hadowbrook development. Mr. Olson
stated no. It is more complex than j t saving trees. Other components
of the site development must also be co ide red such as the grading and
drainage requirements. Mr. Erickson plained there was a soils
balancing issue in Shadowbrook, plus the City is now working with
developers to do custom grading in an attempt avoid such massive tree
removal in developments.
'Ninslow Holasek - didn't see much difference in thi.s policy from the
present policy. There is a big difference between the-'-,"shalls" and the
"shoulds". Even the trees that aren't the mcst desirable are becter
~han no crees. He wanted to know if che policy will stop the situation
, ~hat occurred in Fox Woods where che trees were destroyed toaccommoda::e
.:~he storm sewer system. If the concern of the Ccuncil is t6~preserve
crees, he dido'c think che current policy does chat. .
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE December 3.1996
AGENDA SECTION
/>0 Discussion Item
ORIGINATING DEPARTMENT
APPROVED
FOR AGENDA
ITEM
/>0 LS\ V AR 96-08
17841 Bluebird Street NW
Jill Spurgin
I'~
PlanningSVv
John Hinzman
BY:
Request
The City Council is asked to review the lot split and variance request of Jill Spurgin at
17841 Bluebird Street NW. The applicant proposes to split the southern 2.05 acres
(Parcel B) from a 4.2 acre lot (Parcel A) in order to construct a new home. Variances are
being sought from the minimum lot size for both parcels, and from the minimum lot
width at front setback for Parcel B.
'.
At the November 12,1996 Planning Commission meeting, two neighbors spoke in
opposition of the proposed lot split and variance. They expressed concern for the loss of
trees, lowered property values, and setting a precedent for the division of other lots in the
neighborhood. The applicant has provided a letter addressing those concerns.
/
Recommendation
The Planning and Zoning Commission recommends denial of the lot split request. Please
consult the attached staffreport dated November 12, 1996 and the minutes from the
Planning and Zoning Commission meeting for further information.
MOTION BY:
SECOND BY:
Regular Planning and Zoning Commission Meeting
Minutes - November 12, 1996
Page 2
(Public Hearing: Special Use Permit - Real
Estates, Continued)
, Timber River
"
The Commission noted it is is sign plus several
others have been erected before receiving t proper permits. In this
case, the applicant is a developer who has orked in the City and should
know the regulations. Commissioner Pee felt it is a policy decision of
the Council as to whether to remov the signs until the Special Use
Permit is issued. Chairperson ires concurred with that issue and
felt it should be addressed ut he also felt the sign meets the
criteria for the Permit. mmissioner Wells was concerned with the
developer selling lots ore the property is platted. Commissioner
Peek pointed out the ntent of the sign indicates it is not platted.
Chairperson Squires ndicated if contracts are signed, it is between the
person and Woodl d; the City is not involved.
MOTION by dtke, Seconded by Peek, to forward to the City Council for
approval e Resolution prepared by Staff for the request for a sign by
Woodl d Development, with an attention to the City Council to review
th policy of signage. Motion carried on a 4 - Yes, 3 -Absent (Apel,
rry, Putnam) vote. This will be placed on the December 3, 1996, City
Council agenda. 7:23 p.m.
\
j
PUBLIC HEARING:
SPURGIN
LOT SPLIT/VARIANCE - 17841 BLUEBIRD STREET NW - JILL
7:23 p.m. Mr. Hinzman reviewed the request of Jill Spurgin to split the
southern 2.05 acres from a 4.2-acre parcel at 17841 Bluebird Street.
The existing home was constructed in 1972 and was purchased by the
applicant in 1992. Parcel A is proposed to be 2.15 acres containing the
existing home, which would be sold. Parcel B would be 2.05 acres and
would be retained by the applicant for the construction of a new house.
Variances are being requested to the minimum lot size and lot width at
the front setback. Staff has looked at other options to split the
parcel so one lot would meet the minimum size requirements, but it
appears the split as proposed would have the least impact to the
property owner to the south and would provide the least amount of tree
loss. The current septic system is located on t~e south side of the
house and the well is in the front. The septic system would have to be
updated to current standards before it is sold. Borings have been taken
for the relocation of that system. No variances would be needed for the
existing house if the lot is split as proposed.
MOTION by Peek, Seconded by Luedtke, to open the public hearing. Motion
carried on a 4-Yes, 3-ADsent (Apel, Barry, Putnam) vote. 7:28 p.m.
Jeff Zinnecker, 17745 Bluebird Street ~~ - is located immediately south
of this parcel. He is co~cerned with the variance and with setting a
precedent in the neighborhood of subdividing lots. The entire street
has lots of 2.75 acres or more. The homes are staggered down the road.
The concern is the subdivision to smaller lots will decrease their
property value. From their property, they are able to see Ms. Spurgin'S
Regular Planning and Zoning Commission Meeting
Minutes - November 12, 1996
Page 3
\
/
(Public Hearing: Lot Split/variance - 17841 Bluebird Street, Continued)
house now that the leaves are gone. Another house between them would
mean they could see it all of the time. Their house is on the north end
of their lot. He is against the variance. Commissioner Peek noted almost
all of the other lots have 300-foot frontages, and this seems to be a
unique lot in terms of its size. As for precedence, this is a differenc
situation from all of the other lots which are basically rectangular and
could not be subdivided.
Lori Zinnecker. 17745 Bluebird Street NW - stated it is also a privacy
factor for them, which was the biggest reason they bought their house.
She felt the quality of that woods and privacy would definitely go down
in that they would be able to view a house looking out the side window.
They also have a pool in the back in a private area, and this would
definitely decrease the value of that privacy as well. They purchased
their house in 1990 before Ms. Spurgin.
Jill Spurqin. 17841 Bluebird Street NW - stated she has the same concern
as the Zinneckers. That is why she is asking for a variance. She too
enjoys the trees. It would be her intent to keep as many trees for her
own privacy as well. That is why she likes living out there.
\
Vione Luikens. 17844 Bluebird Street NW - built their house in 1972.
She has the same concerns as the Zinneckers. If everyone started
subdividing their lots, it would ruin the aesthetics of the development.
They expected their privacy to be maintained, which is the reason they
moved out there. They get a lot of comments about how beautiful
Bluebird Street is, and she felt it would take away from the value of
the properties if the lots were subdivided to build more houses.
MOTION by Luedtke, Seconded by Wells, to close the public hearing.
Motion carried on a 4-Yes, 3-Absent (Apel, Barry, Putnam) vote. 7:36
p.m.
/
Mr. Hinzman reminded the Commission that one of the criteria for a
variance is that the owner is denied unreasonable use of the land due to
a hardship caused by the characteristic of the land. That term can be
elusive because the hardship cannot be created by the property owner nor
be an economic factor. One of the determinations being considered for
a variance is the significant frontage along Bluebird Street of the lot,
which would allow adequate room for another house to be built if the lot
was split in two. Commissioner Wells noted the newly created lot would
be smaller than all of the other existing lots. Doesn't that create a
hardship on the other end for all of the other property owners? She
felt the construction of a new house would mean a significant amount of
tree loss. There is also the issue of oak wilt through that area, which
could preclude existing privacy.
,
/
Commissioner Peek asked if this area was platted under the current City
ordinance or before it. In the past they have considered variances
similar to this primarily because the properties were developed prior to
the adoption of the platting ordinance. If this area was platted prior
to the adoption of the ordinance, it would be consistent with variances
Regular Planning and Zoning Commission Meeting
Minutes - November 12, 1996
Page 4
(Public Hearing: Lot Split/Variance - 17841 Bluebird Street, Continued)
approved in the past. This hardship is primarily one of the platting
process. He doesn't see this as an issue of setting a precedent for the
subdivision in the rest of the development. If this was platted under
the ordinance, is it pushing it in terms of lot acreage with the 20
percent variance on lot size for Parcel B.
Mr. Hinzman suggested the Commission table the item temporarily while he
goes to City Hall to research the date this area was platted. Th~
Commission agreed. This item was continued later in the meeting.
DISCUSSION - REVIEW OF ORDINANCE NO.4, MOVING OF BUILDINGS
Johnson explained Staff will be placing three to five ordinances on
lanning Commission agenda for discussion of updating and revision.
The f st one is Ordinance 4, Moving of Buildings. All references to
Grow To ship will be changed to City of Andover. Staff feels the
ordinance requires a lot of red tape and that the requirements for
insurance, onding and cash deposit should be deleted. Many other
communities 0 not have a moving ordinance because of the regulations
under the Uni rm Building Code and State Statutes. There is also a
provision in Or 'nance 8, Section 4.11 that addresses the relocation of
structures. Sta is recommending that pro".rision be moved to this
ordinance. It is so the Staff's recommendation that an applicant
should go through a ecial Use Permit process, so the residents of an
area where a structure ill be brought to will be notified.
/
Chairperson Squires state that the provisions of Ordinance 4 and the
section in Ordinance 8 are ifferent, in that Ordinance 4 relates to
moving the structure, and Or . ance 8 deals with the requirements once
the structure reaches its final estination. Though they are different,
he thought they could be comhI ed to one moving and placement of
buildings ordinance. He also fel that since 1968 when the ordinance
was adopted and 1979 when it was ame ded, State law has regulated many
of the things this ordinance tried to dress. Any conflicts with State
law should be removed from the ordinanc including the entire Section
4 dealing with cash deposits, bonds and i surance.
The Commission generally agreed to the
outlined by Staff.
to the ordinance as
DISCUSSION - REVIEW OF ORDINANCES NO.6, REGULA TIN
Mr. Johnson stated Staff feels there is a need to keep e ordinance in
place eve~ though there are no areas zoned for mobile hem parks in the
City. Ee also sugges~ed Scaff contact several of the surrounding cities
to compare ordinance requirements. The Planning Commissio' suggested
the League of Minnesota Cities be contacted and that the City ttorney
be contacted to be sure the ordinance is in line with other or 'nances
/ and current State law.
,
,
FILE ,'Jo.01:J 11/26 ")3 02:21 ID:CRUSAGER PROGRAr1
FAX:
PAGE 2
" November 22, 1996
Mayor J. E. McKelvey
City of Andover
Andover City Hall
16B5 Crosstown Boulevard N.W.
Andover, MN 55304
Dear Mayor McKelvey,
My name is Jill Spurgin and I have lived in Anoka county all my life and at 17841
Bluetllrd Street, N.W. In Andover for over four years. The reason for this letter is
to ask for your favorable consideration of my lot splJVvariance request at the next
meeting of the City Council.
\
/
After meeting several times with Andover City officials, I submitted an application
to split my oversized 4.23 acre property into two parcels of 2.15 acres, with my
current home on it; and 2.05 acres, where my new proposed modified two story
home would be built. Both parcels are heavily wooded.
At the November 12th Planning Commission meeting the City Staff
recommended the lot spllVvarlance be granted. However, the Planning
Commission recommended not granting the variance. Following are their
reasons along with my reply to the concerns:
1. Drainage - The proposed new parcel was deemed absolutely "buildable" by
Building Official Dave Almgren. Mark Tradewell, who did the soil borings,
also said there would be no problem.
2. Neighbor concern - Two neighbors attended the meeting - the neighbor
directly across the street and the neighbor directly south of my current home.
Their Issues were:
a. Loss of prlv~cy - I, too, am concerned with privacy. I fully appreciate
the privacy and beauty the trees in our neighborhood provide - that is
exactly why I want to stay in my current neighborhood. I believe a new
home nestled in the middle of two plus acres of trees would not deny
myself or any neighbor the privacy we now enjoy.
I believe denying my request because my neighbors are upset about tree
loss on MY property places an unfair burden on me to provide them
privacy and does not allow me to fully utilize my own property.
.>
FILE ~,Io .010 11/26 '95 08 :21 ID :CRUSALER PROGRAM
FAX:
PAGE 3
'1
Mayor J. E. McKdvcy
City of Andover
j N()vcmb~l' 22, l'il}(j
b. Lowering of Property ValLlss - The home I am hoping to build would be
valued in approximately the $150,000 plus range. I believe this would
place my new home at tl1e high end of the neighborhood valuation scale
thereby putting only myself at risk If either lOlls subsequently deemed not
as buyer-attractive. Our neighborhood is made up of many different
styles of homes positioned in all difforent directions on the various lots. I
feel the positions of the homes in the neighborhood and the fact that most
of the other lots are rectangle in shape make it almost impossible for the
casual looker to discem where property lines are. Furthermore, I believe
most home buyers are more Interested in the amount of land their
prospecf{ve purchase would include rather than in the amount of land
each neighbor owns.
c. Setrlng a Precedence - Since I believe my lot is the only oversized,
buildable fot on our block, I do not believe tlhe granting of this variance
would set a precedence. At least one member of the Planning
Commission also recognized this.
3. Hardship - I believe my circumstance is unique in that I have the only
J oversized buildable lot on my block. I do not believe the granting of this
variance will alter the neighborhood aesthetics. 25 years ago my
neighborhood was zoned for (rural) 2.5 acres. With all of the growth Andovor
has experienced in the past several years, and with the different zoning
throughout tile Cily, I do not believe the splitting of this 4.23 acre parcel
would stand out as a negative overall. The granting of this lot spllVvariance
request would allow for good. practical usage of the two plus acres to the
south of my current home.
This request was not made on a whim, I gave it considerable thought and spent
a fair amount of money to even validate the request was a possibility. Prior to
my purchase my home had been left vacant after being rented for some seven
years and the home and lot were left in shambles. At the time of purChase I was
married to a carpenter so the purchase of a "fixer upper" was not a problem.
Since purchaSing this home I have spent some $15,000 plus in renovations.
However, the home is stili 24 years old and In need of ongoing repairs/updates.
My reason for wanting to build a new home is that r am now a single parent and
find the upkeep of an older home that uses off-peak electric heat supplemented
by a woodstove just too burdensome.
I am not requesting a variance to squeeze a house into a neighborhood where
homes are spaced equally apart so that it would stick out like a "sore thumb".
Both parcels would still be two plus heavily wooded acres each, a nice piece of
, / property in any suburb.
FILE No.010 11/26 '96 08:21 ID:CRUSALER PROGRAM
FAX:
PAGE 4
3
Mnyol' J. B. McKelvey
City of AIlJ(lv~r
. j November 22. 191)(]
I hope you'll find that all things considered fairly my lot split/varlance request is a
reasonable one. I truly believe that at worst there will be a net no difference to
my neighbors and at best could possibly increase the property values,
Additionally, it would be a positive for the city In that It Increases the tax base In
an existing neighborhood. Although I know schedules are hectic and busy I urge
you to drive down Bluebird street and see for yourself, I do not feel white paper
with black property lines do this property justice.
I know that change makes some people uncomfortable and variance requests
are about change. However, this shouldn't in and of itself make change a
negative. I am hoping you will consider and accept the City Staff's
recommendation to approve my lot split/variance request on December 3rd.
Sincerely,
. II L. Spurgin
. ) 434-0570 (home)
572-6610 (work)
cc: City Council Members
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agenda
CITY of ANDOVER
1685 CROSSTOWN BOULEVARD NW. . ANDOVER. MINNESOTA 55304 . (612) 755-5100
Regular City Council Meeting - January 21, 1997
6:00 - Planning & Zoning Commission Interviews
'-oj
Call to Order -7:00 PM
Resident Forum
Agenda Approval
Consent Agenda
Approval of Minutes
Discussion Item
I. Public Hearing/Ordinance 29rrree Preservation Policy
2.Winslow Hills 2nd Addition. Disc., Cont./92-4
3. Lot Split/Variance/Spurgin, Cont.
4. Request from Best Auto Parts
5. Non-Conforming Home Occupation
6. Timing of Urban Development/ Response to Ashford Development
7. Approve Revision to Development Policy Guidelines
8. Order Feasibility Report/97-9/Section 23(Chesterton Commons/Hamilton Property/Trunk S.S/WM.)
9. Accept Petition/Order Feasibility Report/97-8/Chesterton Commons
10. Timber River Estates/Request from Woodland Development
II. Order Plans & Specs/97-lrrrunk WM./Andover Blvd. NW
12. Order Feasibility Report/97-2/Bunker Lake Blvd NW Service Road/Site grading/Streets & Utilities
13. Order Feasibility Report/97-12/Well #7/Shadowbrook 2nd Addition
14. Order Feasibility Report/97-13/ Water Storage Facility/Shadowbrook 2nd Addition
15. Order Feasibility Report/97-14/Intersection Improvements of Prairie Road and Bunker Lake Blvd NW
16. Discuss Drainage Options/95-14/Crooked Lake Blvd. NW
17. Approve Resolution for Financing/95-24/Coon Creek Trail
18. Order Plans & Specs/94-30B/City Hall Parking Lot Construction
19. Order Plans & Specs/94-30C/City Hall Parking Lot Lighting
HRA Meeting
20. Public Hearing/1997 CDBG Budget
Reports of Staff. Committees. Commissions
21. P & Z Commission Appointment
22. Schedule Board of Review
Non-Discussion/Consent Items
23. Establish 1997 Park Commission Per diem
24. Establish 1997 Planning & Zoning Per diem
25.Establish 1997 Mayor & City Council Annual Salary
26. Approve Kennel License Renewal/Hobnail Dalmatians
27. Planning Intern Stipend
28. Approve Feasibility Report/96-30rrimber Oaks Estates
29. Accept Petition/Order Feasibility Report/97-7/Crown Pointe East 2nd Addition
30. Approve Change Order #I/94-33B/Commercial Blvd/Contamination & Debris Removal
31. Approve Change Order(Balancing)/93-17/Crown Pointe
32. Approve Final Payment/93-17/Crown Pointe
33. Order Plans & Specs/97-3/1997 Cracksealing
34. Order Plans & Sp ecs/97-4/1997 Sealcoating
35. Order Plans & Specs/97-1I/1997 Misc. Concrete Curb & Gutter
36. Approve Quote/94-33E/Exploratory Excavation/Commercial Boulevard
37. Fire Department Retirement/Appreciation Dinner
38. Fire Department Fourth Quarter 1996 Emergency Response Totals
Mayor-Council Input
Payment of Claims
Adjournment
, ,
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Bookmark
Name
minutes
tree
winslow2
lotsplit
bestauto
home
timing
policy
ord979
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ord971
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ord9712
ord9713
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ord9430b
ord9430c
CDBG
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Schedule
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response
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE:
January 21. 1997
AGENDA SECTION
ORIGINATING DEPARTMENT
Discussion Item
ITEM NO.
~~quest from Best Auto Parts
REQUEST:
The City Council is requested to consider forgiving all or a portion of $40,000 in escrow for the clean-up
of the "Best Auto Site".
Mr. Haluptzok indicates in the accompanying missive that he was not responsible for a number of the
contaminants being discovered on the site.
The signed purchase agreement makes no reference to responsibility for contamination, however,
establishes a $40,000 escrow for the clean-up of contamination. The estimated cost of clean-up could
exceed $500,000, however, the final cost has yet to be determined.
/
At the time of City purchase, the existing business was responsible for sizable amounts of
contamination. It is nearly impossible, however, to differentiate between the relatively new
contamination and the old. It may very well be that the "Best Auto Parts" operation caused
contamination at a level requiring $40,000 of clean-up.
"
,
)
Haluptzok Enterprises, Inc.
10506 Central Avenue NE
Blaine, MN 55434
RECEIVED
DEe 2 0 1996
CITY OF ANDOVER
City of Andover
1685 NW Crosstown Blvd.
Andover, MN 55EJ84
12/17/96
Re: Refund of Cleanup Money From Best Auto Parts Closing
To: City of Andover
As you may be aware I, Harold Haluptzok owner of Haluptzok
Enterprises, Inc., sold Best Auto Parts in Andover to the City of
Andover as part of their industrial development park. At the time of
the sale, the City of Andover held back $40,000.00 for cleanup of any
hazardous waste created by Best Auto Parts on that site. Since Best
Auto Parts handled all solvents, petroleum products and other
vehicle related wastes as dictated by the EP A and MPCA, I was
'. confident there would be no problem.
, )
However, shortly before excavation of site, the City of Andover
detected vinyl chloride in the ground water near the site which they
immediately assumed was a result of solvents used for parts cleaning
at Best Auto Parts. When the City Of Andover then began
excavation of the site, they found two trenches containing containers
of inks, solvents and r>aint sludge. This obviously was dumped and
buried at the site long ago, before the building was built and before I
purchased the property in 1981.
The City evacuated approximately 1,700 cubic yards of contaminated
material. This includes both soil and containers. The City has made
no effort to separate these materials. The failure to separate the
containers from the soil may result in increased disposal costs and
makes it impossible to determine which, if any, of the contaminated
soil was a result of the operations of Best Auto Parts.
,
,_ ~J
.\
)
\
, )
~ "
'- /
Meanwhile, the City of Andover has held back $40,000.00 for
cleanup costs. The cleanup is the first to be conducted on this
property. I would like to request that the City of Andover reimburse
Haluptzok Enterprises, Inc. and Terry Richardson for the $40,000.00
held in escrow by the City of Andover for cleanup costs.
Please contact me by phone (612)-784-1711, fax (612)-784-8132 or
write %10506 Central Ave. NE Blaine, Minnesota 55434. I would like
to meet with the City to resolve this issue.
Thank You,
c-/-I~u.~~
Harold V. Haluptzok
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE:
Janaury 21. 1997
AGENDA SECTION
ORIGINATING DEPARTMENT
Discussion
Planning
~
David L. Carlberg
Community Development Director
ITEM NO.
Non-conforming Home Occupations
5.
The City Council tabled this item at their December 17, 1997 meeting. The Council is asked to give
direction to staff on how to proceed with the non-conforming home occupation provisions in Ordinance
No.8, Section 4.30, Home Occupations. The City Council on December 4, 1996, directed staff to not
enforce the provisions related to non-conforming home occupations until Council either determines the
changes that need to be made or are made to the ordinance. The discussion did include the possibility of
establishing a resident committee to review that portion of the ordinance and make recommendations.
The Council may also wish to amend the ordinance and remove any references related to fire and
) building codes. Attached please find background information on this item.
Staff asks for direction at this time.
. )
,
,
CITY of ANDOVER
1685 CROSSTOWN BOULEVARD NW. . ANDOVER. MINNESOTA 55304 . (612) 755-5100
SPECIAL CITY COUNCIL MEETING - DECEMBER 4, 1996
MINUTES
A Special Meeting of the Andover City Council was called to order by
Mayor Jack McKelvey on December 4, 1996. 8:00 p.m., at Oak View Middle
School, 15400 Hanson Boulevard NW, Andover, Minnesota.
Councilmembers present:
Councilmembers absent:
Also present:
Dehn, Jacobson, Knight, Kunza
None
City Attorney, William G. Hawkins
Building Official, David Almgren
City Code Enforcement, Jeff Johnson
Fire Chief, Dan Winkel
Community Development Director, Dave Carlberg
City Administrator, Richard Fursman
Others
DISCUSSION ON NONCONFORMING BUSINESS ORDINANCE AMENDMENT
Mayor McKelvey explained the Planning and Zoning Commission reviewed the
first application for a Special Use Permit under the new ordinance.
amendment regarding nonconforming businesses which began operating in
J the City prior to 1990. He stated he was very upset with what happened
at that meeting and over some of the things done by Staff. At the
Commission meeting, there was talk about a full inspection for building
codes and fire codes, which was not anticipated. He did not feel that
was the intent of the Council when the ordinance was passed. The Mayor
stated many other businesses are watching to see what happens with this
one. They feel the City wants to get rid of them; and if this first
application is not approved, he predicted none of the other
nonconforming businesses will come forward to apply for the Special Use
Permit. Then all of the Council's efforts will have been wasted.
Mr. Carlberg stated the Planning Commission brought up the issue of
building and fire codes relating to nonconforming home occupations going
through the Special Use Permit process and were disappointed that the
Building Official and Fire Marshal had not inspected the Cardinal Auto
Body shop prior to the meeting. The issue of building and fire codes
was not discussed by the Council when the ordinance was amended. Staff
is looking for direction on that issue.
Councilmember Jacobson felt the ordinance is clear that all building
codes must be met and that life safety issues must be addressed. He
felt the ordinance clearly states that inspections must be done
regarding building and fire codes issues. Mayor McKelvey stated at the
Planning Commission meeting the Building Official stated this home
business would have to comply to all commercial building codes. If that
j is the case, Mr. Cardinal will be put out of business and the City might
as well stop wasting its time with any of the other nonconforming home
occupations. And which codes will be used since this particular business
was started in 1983?
,
I
Special Andover City Council Meeting
Minutes - December 4, 1996
Page 2
/
(Discussion on Nonconforming Business Ordinance Amendment, Continued)
Councilmember Dehn felt the ordinance is very discriminatory against
blue collar workers, as there are many more restrictions for those types
of home businesses and little against the white collar type home
businesses. Attorney Hawkins stated the City is obligated to enforce
the codes uniformly and on those businesses coming in under the permit
process in the same manner as those legally established. If the City
has knowledge of a dangerous condition, it cannot ignore that. If Staff
knows of a violation of the codes, then they must take action. The Fire
Chief has to perform the same inspections for these permit applications
as he does for everyone else. The standards in effect at the time the
business was created are the ones that are applied. He used the example
of Councilmember Kunza's operation. Because the City knew about the
business in the zoning for many years, it is very difficult to close it
down based on zoning. However, if there is a life safety issue on that
premises and the City is aware of it, the City has an obligation to act
and to enforce the code.
Chief Winkel stated once they are advised of a problem, they are
obligated to enforce the fire code. There is no variance from it. They
will discuss the appropriate changes with the property owner and work
with them to bring the premises into compliance in a reasonable manner.
The intent is to be user friendly to get them into compliance, not to
" J put the people out of business. Even if these nonconforming businesses
do not make application to the City, if the Fire Department is aware of
a problem, they are obligated to do an inspection.
Considerable discussion ensued on what should be required of those
nonconforming home occupations making permit applications, on the
liability issue and the need for the City to do inspections and enforce
the code when a known life safety issue exists, and on the concern that
some of the nonconforming businesses would be forced to stop operating
because they will not be able to meet all of the building and fire
codes. Most of the Council felt that common sense and reason has to
rule and that the attitude should be to work with the business owners to
try to make it work rather than to try to get them out of business.
There were differences of opinion as to how much should be investigated
prior to the permit application coming before the Planning Commission
and Council.
Mayor McKelvey stated Mr. Cardinal did withdraw his request for a
Special Use Permit, and he will be asking for a refund of the fees paid.
The Mayor was not happy with the way Mr. Cardinal's permit application
was handled by Staff and was concerned that others will not apply out of
fear that they will be put out of business by having to meet all
building and fire codes. He suggested a committee of residents be
formed to review the ordinance for nonconforming home occupations and to
make recommendations for changes. The committee should include residents
\ who have permits or who are legally operating home occupations.
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Special Andover Ci ty Council Meeting
Minutes - December 4, 1996
Page 3
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(Discussion on Nonconforming Business Ordinance Amendment, Continued)
Councilmember Dehn suggested a guide sheet be composed to be given to
anyone who makes application for a permit for a nonconforming home
occupation. The guide sheet would be user friendly and would spell out
the goals and specific steps that will be taken. She felt that
compromise and communication are needed but are often lacking.
MOTION by Jacobson, Seconded by McKelvey, that the City Council
authorize Staff to not enforce Ordinance NO.8, Section 4.30 (D),
Nonconforming Occupations, Pages 4-7 dealing with nonconforming home
occupations; do not enforce that section of the ordinance until the
Council either determines the changes that need to be made or are made
to the ordinance. The first part of the ordinance would be preserved
and enforced. DISCUSSION: The Junkers have made application for a
permit for a nonconforming home occupation and the discussion was on
whether or not that request should go through the process. After some
discussion, the Junkers agreed to keep their request on hold until the
issues with the ordinance are resolved. While there was some sentiment
to forming a resident committee to review that portion of the ordinance
and make recommendations, no specific direction was given this evening.
Motion carried on a 4-Yes, l-No (Jacobson as he felt the ordinance says
the proper things, that Staff's motives are proper and that the
ordinance shouldn't be changed to make it easier to get a permit) vote.
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MOTION by Kunza, Seconded by Dehn, to adjourn.
unanimously.
Motion carried
The meeting adjourned at 9:22 p.m.
Respectfull -- ubmitted,
'\\\ ~ CcA E~l_
Ma~lla A. Peach
Recording Secretary
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
ORDINANCE NO. 8RRRR
AN ORDINANCE AMENDING ORDINANCE NO.8, THE ZONING ORDINANCE
OF THE CITY OF AJ.'JDOVER
The City Council of the City of Andover hereby ordains:
Ordinance No.8 is hereby amended as follows:
4.30 Home Occupations
(A) Intent:
Planning principles protect the public interest in part by avoiding land use conflicts. One
such conflict involves differences between commercial and residential activities. This
confrontation has commonly been resolved by relegating commercial activities to
commercial zoning districts. However, some limited commercial activities have been
allowed in residential areas, and have had no negative impact.
/
The purposes of this Section are to:
1) allow such limited passive commercial uses as would not detract from the
character and integrity of residential neighborhoods;
2) identify conditions under which such uses may be permitted, and
3) continue to require all other commercial uses to be located only in commercial
zoning districts.
(B) General Provisions
Heme aec~patien l:!5es maj" include effiee OlGes, repair sen'iees, photo or art stueIie,
dressmaking, or teaehiBg limited to three (3) smdeHts at 8:BJ eRe time and similar \i:Ses.
SOleR home eec1:!paaen5 are sabjeet ta the rollewmg eaBElitiens:
All home occupations which conform to the followin~ standards may be conducted in a
residential zoned district without a Special Use Permit.
I) The number of employees shall be limited to one (1) person on site in addition
to family members.
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2) The area within the principle structure used by the home occupation shall not
exceed twenty (20%) percent of the dwelling's livable floor area. Basements
may be included if they meet all Uniform Building Code requirements for
ingress and egress.
(
3) On-site sales shall be prohibited, except those clearly incidental to services
provided in the dwelling.
4) Any interior or exterior alterations of a dwelling for a home occupation shall
be prohibited, except those customarily found in a dwelling.
5) Vehicles associated \\lith a home occupation shall be limited to one (1)
vehicle on the premises and as stated in Section 8.08.
6) Unusual parking and traffic patterns shall not be created, which are not
normally found in the neighborhood, and in no case, shall the need for
more than three (3) additional vehicles be created on the property.
7) Signs shall be regulated as set out in Section 8.07.
8) Horne occupation uses m<\.v include office uses repair services. photo or art
studio dressmakin~ cabinet makin~/wood workin~ or teachin~ services
limited to three (3) students at anyone time or similar uses.
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E) .\ Speeial Use PeFffiit shall be reEJ.uirea far any heme eeeupatioa iliat is leeated
iE an aeeessery strueture and/or that reEJ.l:lires exterier sterage. These heme
aee:l:lpations shall be subjeet to the follaw:ng eeHditiens:
9) IE aeting l:ipea an aflplieatiea for Speeia! Use Permit, ilie City shall eensider:
a. The effust ef ilie propesed use upea the heakh, safety ana geaefal '!.'elfa:re
ef the City iEell:lding but Het limited te the rasters ef noise, glare, eder,
elest:riea! iEterferenees, vibmtian, dust and ather Hl:lisanees; fire and safety
Ra:zards; elustiRg and antieipatea traffis eeEditiens; and parking {aeilities 6a
adjaeem streets and land.
b. The effeet ell surroundiHg properties, iael1:lding va!l:iatiea, aesthetiss and
seenie yiews, land uses, eaaraeter and iFltegrity efthe neighberlieed.
e. Cel'lsisteEey ?ith the .^.ndover CempreheRsi'ie Plan ana Develepmem
Framewerk
a. The impaet OR ;o\'emmental faeilities ana seryiees, ineluding reads, sanitaI).
sev;er, v.ater, ana poliee and fire.
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e. The effeet ell seRsitive eRvireR:ffieRtal features iRelue!iRg lakes, sw-[aee and
uRdergreWle! water supply ane! E1\:1ality, wetlands, slepes, fleos plains ane!
seils; ane! ether [aeters as [eHAa relevant ay the City.
I Q) The Speeial Use Peffiiit is valie! fer eRe (I) year frem the elate ef issuanee
\:IAless ather......ise speeifiee! in the ResolHtieA fer appreval amI thereafter shall
be al:ltomatieally reRe.....ee! eaeh year anless objee:tioRS ar el3mI3laints are
reeei'..ea frem neigBaaria;; praperty ewners, the City Ce1:Hleill3r City staff and
a re€lllest fer re'/ie's is mae!e.
(C) InspeetioR ana Revl3eatiOR
1) The City may at any time inspeet the Heme Oee:\iflatieR ta e!etermine if the
applieant is stnetly ae!hena;; ta the Speeial Use Peffiiit ana the eaRaitiaas
thereef. If it is faliRe! that the permit aHd the eeaelitiens af the permit are Rat
aeiag ae!heree! ta, Hie liflplie8fit shall be aatifiee! iA ....riting by the City amI
gi'/ea tel'!. (1 Q) days te same inta striet eemplianee. If eeml3lianee is nat
aehievee! after that ten (1 Q) e!iij' penee!, the Ci~' CeWleil shall halel a p1:Hllis
heariag te eSRSiaer the matter ane! may reva!.e the Sl3eeial Use Permit.
(C) Home Occupations Located in an AccessoD' Structure or Requirin~ Exterior Stora2e
A Special Use Permit shall be required for any home occupation that is located in
an accessory structure and/or requires exterior storage. These home occupations
shall be subject to the following conditions:
1) The size of the lot or ~ ofland shall be three (3 a.) acres or larger.
::!) The speeifis laeatioa and size of an aeeesssry struemre ane/er omsie!e sterage
area shall ae as alleweEl by the City.
2) The combined square footage of the accessory structure and/or outside storage
area utilized by the home occupation shall not exceed eight hundred (800 s.f.)
square feet.
3) Setbacks of the accessory building and outside storage area shall be of a
magnitude found necessary by the City, but in no case shall it be less than one
hundred (100) feet front yard setback, thirty (30) feet side yard setback and
fifty (50) feet rear yard setback or as required in Section 6.02.
4) The outside storage area and all vehicles, materials and equipment being stored
Ytere on-site shall be fenced, landscaped and screened in such a manner as to
prevent it from being visible at any time of the year from road right-of-ways,
public properties and surrounding properties.
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5) All provisions in Section 4 30(8).
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D)
Vestea Rights:
(
}le Home Oe:e:Hpatiea aIlowea by the Spee:ial Use Permit shall eeef-er ufl8a any
f3~rSOH er t8 the beHefit ef any property any vestee right te that l:Ise, rarner the l:Ise
shall remaiR subjee:t t8 all eOHsiticms ef the J3eRRit as establishes by the City. The
City may fiRe it aee:essar:; from time t8 time t8 review the e:cmditioes efthe
peRRit as they relate tEl the protee:tiElR efthe beaeral v;elfare eftae eemmWlity.
(0) Non-Conforminl: Home Occupations
All residents that are conductin~ a home occupation or business that do not
conform to the standards contained in Section 4.30(8) and (0 and have
conducted such business at their residence in the City prior to May 15. 1990hmust
make application for a Special Use Permit but mav continue to conduct su~
business pendinl: final determination of their application Should the Citr
Council deny the Special Use Permit reQ.uest all such persons shall im~~diately
cease their business activities from such residential premises or complv with ili;
provisions in Section 4 30(B) and (C).
These home occlWations are subiect to the followinl: conditions'
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1) The applicant shall demonstrate proof that thev have conducted
business at their current address or residence prior to Mav 15 1990.
2) An on-site inspection will be conducted by Citv staff with the cooperation 0;
the property o\\mer conductin~ the home occupation. The inspection shall b
conducted ten (I Q) davs prior to the public hearinll
The inspection by staff will document the followin~ conditions on-site that are
associated with the home occupation.
a) Number of emplovees
b) Number and types of vehicles. alon~ with their respective ~oss vehicle
wei~hts.
c) An inventorY of all equipment and machinery
d) Location and area within the principle Structure and accessory buildinlls
utilized bv the home occupation
e) Location and size of exterior storalle
f) Hours of operation.
~) Life safety issues.
h) A.n" other relevant activitv or issues.
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Upon completion of the inspection staffwill prepare and present to the
Planninl: and Zoninl: Commission and City Council a detailed report of the
home occupation that describes the conditions as stated above pursuant to the
procedures established in Section 5.03 Special Uses and General Statement
These conditions will be outlined in the Special Use Permit. If the Special Use
Permit is approved bv the City Council the conditions as stated must be
adhered to and cannot be increased or enlarged. The home occupation shall not
increase in extent. number. volume or scope from any of these conditions or the
Special Use Permit will be subiect to revocation.
All home occupations which were conducted bv residents after Mav 15 1990
are required to complv with the provision in Section 4.30(B) and (Ct
(E) Special Use Permits and Provisions
1) Special Use Permits granted bv Section 4 30(C) shall follow the criteria
established in Section 503. Special Uses General Statement. These permits
shall be valid one (1) year from the date of issuance unless othervrise specified
in the Resolution for approval and thereafter shall be automaticallv renewed
each year unless obiections or complaints are received within a one (l) year
period from any three (3) residents within 350 feet of that parcel where the
home occupation is being conducted the City Councilor the Planning and
Zoning Department
. I
Special Use Permits granted by Section 4 30(m shall follow the criteria
established in Section 5.03 Special Uses General Statement shall be
temporary in nature and shall be ~ranted to a desi~ated person who resides at
the address the home occupation is being conducted These permits shall be
automaticallv renewed each year unless objections or complaints are received
within a one (l) year period from any three (3) residents within 350 feet of that
parcel where the home occupation is being conducted the City Council or the
Planning and Zoning Department If a Special Use Permit holder who was
granted a permit under Section 4.30(D) dies or moves to a new location. the
existing permit shall automaticallv terminate except in the case of death a
survivinl: spouse residinl: at the same address desires to continue the home
occupation. written notice to that effect shall be given to the Planning and
Zoning Department and the City Council may authorize continuation of that
permit without further hearing.
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2) There may be one (l) annual inspection each year bv the City Administrator or
Administrator's designee of the property covered bv the Special Use Permit.
In addition. the eitv Administrator or the Administrator's desi~nee shall. upon
reasonable request enter and inspect the premises covered bv said permit for
compliance pUl:poses. Ifit is found that the permit and/or conditions of the
5
permit are not beini: adhered to the applicant shall be notified in writifli by the
City and ~iven ten (10) days to come into strict compliance. If compli~ce is
not achieved after the ten (10) day period the City Council shaH hold a public
hearin~ to consider the matter and may revoke the Special Use Permit.
(
]) Vested Rii:hts: No home occupation allowed bv a Special Use Permit shall
confer upon any person or to the benefit of any property owner any vested
right to that use. rather the use shall remain subiect to all conditions of the
permit as established bv the Cit',; The City may find it necessarY from time to
review the conditions of the permit as they relate to the protection of the
i:eneral welfare of the community
4) Special Use Permits. once i:ranted. may be revoked bv the City Council for
cause after hearin~ before City Council. Complaints seekin~ revocation of
such permit shall be filed with the City Clerk and may be initiated bv the
Plannin~ and Zonini: Department if it has reason to believe revocation ma.v be
warranted. and/or any three (3) residents within 350 feet of that parcel where
the home occupation is beini: conducted All such hearinl:s shaH be conducted
in accordance with Section 4.30(F)
5) All home occupations bein~ conducted at a property zoned for residential use
on the effective date of this ordinance shaH have one hundred eii:hty (180)
days thereafter to applv for the necessary Special Use Permit.
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6) Persons who are conductinl: a business from propertY zoned for residential use
on the effective date of this ordinance must make application under this
Section but may continue to conduct such business pendini: final
determination of their application. Should the City Council deny the petition
for a Special Use Permit all such persons shaH immediatelv ce~e their
business activities from such residential premises or complv with the
provisions in Section 4.30ffi)
(F)
Request for Hearin~
All requests bv residents or staff seekini: revocation of a Special Use Permit for a home
occu.pation shall be made in writini: to the City Clerk. The City Clerk shall refer the
request to the Plannini: and Zonini: Department A staff report will be prepared and
discussed at a City Council Meetin~ within thirty (30) days from the date the written
request was received AH property owners and occupants within three hundred and fifty
(350) feet of the property in question will be notified bv mail at least ten (10) days pri:;r
to the City Council meetin~. Failure of any property owner( s) or occupant( s) to receiv~
such notice shall not invalidate the proceedinlis
At such hearing. the City Council shaH determine whether revocation of the Special Use
Permit for the home occupation is warranted and shaH issue written Findings of Fact.
Conclusions of Law and an Order pertinent to revocation. The Findings of Fact
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Conclusions of Law and an Order shall be filed with the City Clerk and shall be mailed to
all interested parties appearin~ or r~presented at said heari~;
The Citv Attomev shall fumish such assistance and advice to the Citv Council as said
Council shall request.
(G) Revocation of Special Use Permit for Home Occupation
\\Then the City Council determines that the public interest so requires. it rr::v revoke or
suspend the Special Use Permit of a home occupation when it finds aft~~ ue
investi~ation and a public hearin~ that.
1)
The permit holder or anv of his or her emplovees have concealed the receipt of
stolen propertY or have knowin~lv received stolen property
2)
The permit holder for the permit has not complied with the provisions of law
applicable to the premises. equipment or operation of the home ~~~~a;io;
3)
The permit holder hac; obtained a permit throu~h fraud or misstatement.
4)
The home occ~ation or activity is bein~ conducted in a manner found to be
detrimental to the health. safety or lleneral welfare of the publi~ ~~ is ~ ~~isance
or is beinll operated or carried on in anv unlawful manner
5)
The home occupation has not been operatin~ or in business for a period of six
(6) consecutive months.
em IIIellal Home Occupations
All home occ~ations that are beinll conducted in violation of this Section are
ilIellal and are subiect to punishment defined bv State law
Adopted by the City Council of the City of Andover this b1 day of October, 1996.
Attest:
CITY OF ANDOVER
~l~...L
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j'~' tr7,-; ~J
J.E. McKelvey, Mayor
Victoria V olk, City Clerk
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
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DATE:
January 21. 1997
AGENDA SECTION
ORIGINATING DEPARTMENT
Discussion
Planning
David L. Cadb"", ~
Community Development Director
ITEM NO.
Timing of Urban Development
Response to Ashford
(0. Development Corporation
At the January 7, 1997 City Council meeting, Mr. Jerry Windschitl, Ashford Development Corporation
addressed the City Council and distributed a letter from Peter R. Raatikka, Hakanson Anderson &
Associates, Inc. (attached). Mr. Jerry Windschitl indicated his plats (Crown Pointe East Second
Addition and Chesterton Commons) were being processed differently than other developers' plats (i.e.
Woodland Development Corporation plat of Woodland Estates) in regard to longer review time and
requirements. The attached table illustrates that the review time on plats submitted by Mr. Windschitl
and other developers are consistent.
Mr. Raatikka is correct regarding the December 2, 1996 submittal of the preliminary plat of Chesterton
Commons for Andover Review Committee (ARC) review. The table notes that upon receipt, an ARC
meeting was scheduled two weeks later for Tuesday, December 17, 1996, which is consistent with the
usual timing of the process with other plats. A letter dated December 20, 1996 was mailed to Mr.
Windschitl with ARC comments which indicated the plat was incomplete and the items needed to be
addressed in writing. (It should be noted that applications for rezoning and preliminary plat were also
submitted but were sent back to the developer on this date).
Mr. Windschitl questioned, at the January 7, 1997 City Council meeting, why he couldn't have been
called when the ARC comments were complete. If a developer requests to be contacted to pick the letter
and comments up, the City will accommodate this request. In this case, no such request was made.
Mr. Raatikka indicated that they understood the Planning and Zoning Commission would review the plat
of Chesterton Commons on January 14, 1997. Where this understanding came from is unknown. No
public hearing is scheduled until necessary changes have been made and reviewed by the Andover
Review Committee. The revised preliminary plat of Chesterton Commons was received on January 2,
1997. The deadline for publication of public hearing notices in the Anoka Union was Noon, Tuesday,
December 31, 1996. The ARC had not even received nor had the opportunity to review the resubmittal
prior to the deadline date.
continued
Page Two
Urban Development Timing
Response to Pete Raatikka's letter
City Council
January 21, 1997
Mr. Raatikka further compares the review time of Chesterton Commons and Woodland Estates. A
review of the facts demonstrate that the timing of Woodland Estates and Chesterton Commons is nearly
identical. The only difference in timing is the four month delay (between sketch plan approval and
submittal of the preliminary plat) by the developer in processing the preliminary plat.
The Council should note that the ARC has thirty (30) days to review and comment on a preliminary plat
once submitted and each time resubmitted. All four developments shown on the table were scheduled
for ARC review within two weeks of receipt by the City. Comments were then submitted back to the
developer within six days of the ARC meeting.
Based on the facts, the claim of unfairness appears to be unfounded. Any inconsistencies seem to be
produced by differences in developer protocol. Staff will continue to respond to Mr. Windschitl and all
developers fairly and equally within the bounds of time and work loads.
Sheet1
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Development Comparision Chart
Time Schedule
Development Chesterton Crown Pointe Woodland Timber Oaks
Process/Staae Commons East Second Estates Estates
Developer Ashford Ashford Woodland Woodland
lots zz 219 70 165 26
acres zzz104.1 31.67 77.83 16.64
Sketch Plan
Received Ju102,1996 Ju112, 1996 Ju111,1996 Sep 19, 1995
ARC Jul 16, 1996 Aug 01,1996 Aug 01,1996 Oct 05, 1995
z Aug 19, 1996
P&Z Ju123,1996 Aug 13, 1996 Aug 13, 1996 Oct 24, 1995
z Aug 27, 1996
City Council Aug 06, 1996 Aug 20, 1996 Sep 03, 1996 Nov 07,1995
Preliminary Plat
Received Dec 02, 1996 Sep 26, 1996 Oct 28, 1996 Ju110, 1996
ARC Dec 17, 1996 Oct 10,1996 Nov 12, 1996 Ju129,1996
Sep 12, 1996
Sept 23,1996
Dev. Comments Dec 20, 1996 Oct 14, 1996 Nov 18, 1996 Aug 01, 1996
Dev. Resubmits Jan 02, 1996 Nov 12,1996 Nov 25, 1996 Aug 09, 1996
Aug 16, 1996
Sep 23, 1996
P.H. Notice to Paper pending Nov 13, 1996 Nov 26, 1996 Sep 25, 1996
P&ZI Public Hearing pending Nov 26, 19961 Dec 10,1996 Oct 08, 1996
City Council pending .Jan 7,1996 ..Dec 30, 1996 Nov 06, 1996
.
Total Time ... 6 months 6 months 6 months .... 14 months
. At the request of the Developer - December 17, 1996 by Ordinance.
.. Special City Council Meeting
... To Date - Note the 4 months between sketch plan approval and submittal of Prelim Plat
.... Note the 8 months between sketch plan approval and prelim plat submittal/MUSAlMet Co pending
z Woodland Estates sketch plan was tabled by the P&Z due to MSA designation and reARCed.
zz The sketch Plan indicated 345 lots - Ashford has sold the north 60 acres to Cambridge Capital, Inc.
zzz The Sketch Plan indicated 183.3 acres - Ashford has sold the north 60 acres to Cambridge Capital
Based on the above examples of timing of developments, the conclusion can be made that
the "normal" time a development/plat takes to complete the planning process through
preliminary plat approval by the City Council is six months.
Page 1
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
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DATE: January 21. 1997
AGENDA SECTION
Discussion Item
ORIGINATING DEP~RTMENT
Scott Erickson~
Engineering
ITEM NO.
Approve Revision to Development Policy Guidelines
I.
The City Council is requested to approve the attached revisions to the Development Policy
Guideline. The revisions remove the discrepancy identified in the development policy
guideline for Section 3, Subd. A., Procedure for Petitioned Improvements. Exhibit A has also
been added to the policy to help identify the projected time frames for the developments.
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DEVELOPMENT POLICY GUIDELINE
ARTICLE I - ANNUAL IMPROVEMENT PROGRAM
SECTION 1. PURPOSE
The purpose of this Article is to establish an outline of the procedure to be employed
in the City of Andover for considering improvements originating either through petition,
or Council initiative. This Article also provides an outline of developer responsibility
and guarantees.
SECTION 2. INTENT
It is the intent of the Andover City Council to consider public improvements only once
during each calendar year, except as otherwise provided in this policy.
Subd. A. Justification
1.) The location of Andover in the metropolitan area and the projected
growth patterns, will result in a change from a basically rural to an urban
character. It is necessary and advisable that this transaction occur in an
orderly process. An orderly process must be of prime concern to ensure
that proper planning, safety, financial consideration, citizen participation
and reorganization of change is accomplished and understood.
2.) This policy is not intended as a vehicle to impair growth and
development; rather it is to assure that the growth and development,
where it occurs, will be in an orderly manner utilizing proper planning
and sound fiscal management.
SECTION 3. PROCEDURE
Subd. A. Petitioned Improvements
1.) Petitions for streets, sewer, water and storm sewer, etc. must be
received by the City on or before December 31 of each year for an
urban plat consisting of 20 or more lots and on or before January 31 of
each year for an urban plat consisting of fewer than 20 lots. Petitions for
improvements in new subdivision will be accepted only if a preliminary
plat has been approved by the City Council. '.\lith all conditions having
been met.
2.) /\11 petitioned public improvements must be presented to the Council on
or bef-ore the bst regubr Council meeting in December f-or urban plats
consisting of 20 or more lots ::md J::muary for urbon plots consisting of
j f.C'.\'er th:m 20 lots of the yeor preceding the implementotion of the
desired improvement. Upon receipt, the Council shall rofer the petition
to tho City Engineer for proliminory study and report.
2.) ProjectslDevelopments located in the Metropolitan Urban Service Area
(MUSA) shall follow the time schedule illustrated on the attached Exhibit
A. The Council may amend the time schedule as deemed necessary.
3.) Upon receipt the Council shall refer the petition to the City Engineer for
preliminary study and report. The City Engineer and/or Consulting
Engineer shall prepare and submit to the Council, a feasibility study and
report on all proposed improvements by the second regularly scheduled
Council meeting in January.
4.) Upon completion of the hearings, the Council will decide to order or to
abandon each proposed improvement. For those improvements
ordered, the Council shall:
a) Order preparation of final plans and specifications, approve them,
call for bids and may award contract(s).
b) Authorize Attorney to acquire all easements through
negotiations or condemnation.
c) Approve bond form, authorize and award sale of improvement
bonds. The Council may authorize sale at any time total
improvement cost estimates are known; however, delivery of bond
monies cannot be made until after improvement contracts are
executed.
Subd. B. Council Initiated Improvement Considerations
1.) As part of its role, situations arise whereby the Council desires to
consider projects on its own initiative. Similarly, it is an administrative
responsibility to bring needed or visible improvements to the attention of
the City Council.
2.) The procedure for this method of improvement origination and
consideration follows the same pattern as outlines for petitioned
improvements, except that the initial petition form is not required. In
place of the petition, either a member of the Councilor the
Administration presents a proposed resolution referring proposed
improvements to the City Engineer and/or Consulting Engineers to
prepare a feasibility report.
2.2
Subd. C. Non-Assessable Proiects
1.) Non-assessable projects can generally be described as those which
provide a general benefit to the entire community rather than direct or
areal benefits to a specific portion of the City. Examples of such
improvements would be municipal wells, interceptor sewer lift stations,
water storage facilities, and water treatment facilities. Such
improvements are normally financed from funds dedicated for the
specific purposes intended.
2.) Initiation. Non-assessable projects would typically be Council initiated,
as scheduled in the Five-Year Capital Improvement Program(CIP). Due
to the generally unique nature of these projects, combining as part of an
annual improvement program would serve no useful purpose.
3.) Procedures. The procedures for implementation of a non-assessable
project shall be the same as those prescribed herein for Council initiated
projects, except that the schedule shall be as established by Council as
part of the CIP process.
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4.) Hearings. Public hearings are generally not required for those projects,
and will not be held unless specifically required for a given project.
SECTION 4. DEVELOPER RESPONSIBILITIES
Subd. A. Development Agreement
Thirty (30) days prior to ordering improvements for a proposed
subdivision or development, an agreement with the developer which
details the nature of the development, the schedule for implementation,
the role for the developer, the role of the City and other affected
agencies, and other items as may be deemed advisable by the City
Attorney shall be entered into by the City and developer. The
development agreement shall become effective at such time as the
Council orders the improvement(s). No improvement shall be ordered
without a mutual agreeable agreement in place.
Subd. B. Developer Guarantees
As stipulated in the development agreement, the Developer shall post
with the City surety(ies) in a form acceptable to the City Attorney, and in
amounts approved by the City Engineer for the following purposes:
j
.3.2
"
1.) Developer's improvements (grading, lot staking, erosion control,
street lighting, etc.).
2.) Assessments for Public Improvements:
a.) Street Grading and Drainage,
b.) Utilities (Sanitary Sewer, Water and Storm Sewer),
c.) Street Construction (Concrete Curb and Gutter, Gravel Base and
Bituminous Pavement),
d.) Boulevard Restoration.
3.) Relocation and/or Protective Improvements for Non-Municipal
Utilities (Cash Deposit Only).
4.) Developer-Constructed Public Improvements if so approved by the
City.
SECTION 5. ENGINEERING OPTIONS AND RESPONSIBILITIES
I
The City Engineer shall have the option and be responsible for expanding petitions to
provide for continuity and rational extension of proposed improvements. Whenever
this occurs, it shall be brought to the attention of the Council in the feasibility study
and report. The Council shall then give consideration to altering the proposed
improvement from petitioned improvements to Council-Initiated.
In the interests of economy, the City Engineer shall combine like-type improvements
in developing the final plans and specifications to reduce improvement costs.
SECTION 6. IMPROVEMENT AHEAD OF SCHEDULE
The Council may give consideration to advancing developer financed improvements
subject to the following:
Subd. A. Applicant(s) shall state intention with the petition for improvement and
may include a request for waiver of hearing.
Subd. B. Council shall refer petition to the City Engineer for feasibility study and
report, and shall determine whether or not a public hearing is required or
warranted. If a public hearing is required or warranted, the City
Engineer shall indicate to Council how long the feasibility report will take,
and shall set the public hearing date accordingly. If there is no public
hearing, consideration will be given upon submission of the feasibility
study and report.
Subd. C. Council shall consider improvement proposal after receipt of feasibility
study and report. If Council approves the proposed improvement,
42
preparation of final plans and specifications will be ordered upon receipt
of a security deposit of one and one-half (1 %) times the City Engineer's
cost estimate to prepare the plans and specifications.
Subd. D. Council then shall approve final plans and specifications, order call for
bids, receive bids and award contract. Any easements necessary will be
so authorized for acquisition by the City Attorney.
SECTION 7. RURAL STREET IMPROVEMENTS
All new development located outside the MUSA will require to meet the Standard
Specifications for Rural Residential Street Construction.
The City shall not construct rural streets under public contract where a new
subdivision is being or has been created unless the benefiting property owners
petition the City and proceed as authorized by Chapter 429, Laws of Minnesota. The
City may, at its option, consider public contract construction of rural street
improvements where an unimproved rural road presently exists. This option shall be
exercised on a priority basis with rural roads having the potential to become routes of
collector classification or higher, given the highest priority. The second priority will be
given to other streets where the best interests of the general public are served.
SECTION 8. NON-MUNICIPAL UTILITIES
Where non-municipal utilities, such as pipelines and electrical lines cross a
subdivision, it shall be the responsibility of the developer to pay the costs necessary
for the relocation, realignment, and/or protection of such non-municipal utilities. The
developer will have the following option:
Subd. A. The developer may have the utilities relocated, realigned, and/or
protected by the appropriate utility company in advance of Council
ordering any public improvement project.
Approved by the City Council on November 16, 1993.
Revised: July 16,1996
January 21, 1997
5
PETITION:
Council Declare Adequacy, Order Report
Receive Report
Public Hearing Process
Plans and Specifications
Bidding Process
Award Bid
Construction
Total Time
Assessment Process
devpguid.doc
5 to 6 months
2-3 weeks
5 weeks
3 weeks
4 weeks
5 weeks
2 weeks
22 weeks
3 months
8 to 9 months
2 months
10 to 11 months
12 weeks
34 weeks
8 weeks
42 weeks
.22
. /
Exhibit A
Development Phasing
January 21, 1997
Development 1996 1997 1998 1999 2000
Shadowbrook 85 105 20
Timber Oaks 16
Woodland Estates 74
Crown Pointe East 2nd 25
Chesterton 45 45
Cambridge Capital 45
Rosella 10 35
Fharnam 35
Nova 7 7
Camp 9 9
W. Hills 4th 40
Sophie South 25
Nightingale Misc. 38
101 249 130 159 20
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
\
J
DATE: January 21 1997
AGENDA SECTION
Discussion Item
ORIGINATING DEPARTMENT
Scott Erickson, ~l
Engineering
ITEM NO.
Order Feasibility ReporU97 -9/Section 23 (Chesterton
~ ~ommons/Hamilton Property)fTrunk SS & WM
The City Council is requested to approve the resolution ordering preparation of a feasibility
report for the improvement of trunk sanitary sewer and watermain for Project 97-9, in the area
of Section 23 (Chesterton Commons/Hamilton Property).
Ashford Development Corporation has requested trunk utility extensions be brought to the
proposed Chesterton Commons development (see attached letter).
This feasibility report will address trunk sanitary sewer and trunk water service for both
Chesterton Commons and the Hamilton property.
. I
/
) CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE
IMPROVEMENT OF TRUNK SANITARY SEWER & WATERMAIN , PROJECT NO._
97-9, IN THE SECTION 23 (CHESTERTON COMMONS/HAMILTON PROPERTY)
AREA.
WHEREAS, the City Council of the City of Andover is cognizant of the need for
improvements, specifically trunk sanitary sewer and watermain in the following
described area: Section 23 (Chesterton Commons/Hamilton Property) ; and
WHEREAS, the City Council proposes to asses the benefiting property for all or
a portion of the costs of the improvement, pursuant to Minnesota Statutes 429.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover that:
)
1. The City Council is cognizant of the need for improvements.
2. The proposed improvement is hereby referred to TKDA and they are instructed to
provide the City Council with a feasibility report.
MOTION seconded by Councilmember and adopted by the
City Council at a regular meeting this 21st day of January, 19 97, with
Councilmembers voting in favor of
the resolution, and Councilmembers voting
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
cr-I- 1'1
/
Asllfnrb
1l1ruf'lnp!nrnt aInrpnral1nu, lhtf.
3640 - ~52i1c Lane ~,~.\\/. . Ar;doveij \1N 35304 ~ 612-427-2217
D~'c~'r:1bel~ 27: 1996
RECEIVED
DEe 27 1996
CITY OF ANDOVER
Mr. Scott Erickson
C:;.ty Engineer
City of Andover
1685 Crosstown Blvd NW
Andover, MN 55304
Dear Mr. Erickson,
, ,I
Pursuant to the direction given to Ashford Development Corporation,
Inc.. by the Andover city Council on December 17, 1996, Ashford
Developrr:ent Corporation Tnc. requests a Feasibility Report for
Trunk utilities to Chesterton Commons. It is my understanding that
this Feasibility Report viould be initiated by the An10ver City
staff and the Andover city Council as was done for the Feasibility
Report for Trunk utilities to Wood:and Estates.
Ple.:lse advise me
COlmcil mEeting.
as to the date this item would be on the City
Thank you.
Sincerely,
~w~
Jerry Windschitl, President
Ashford Development corpo~ation, Inc.
cc: Hayor
City Council Members
, J
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
/
DATE: January 21. 1997
AGENDA SECTION
Discussion Item
ORIGINATING DEPA~TMENT
Scott Erickson~'L
Engineering
ITEM NO.
Accept Petition/Order Feasibility ReporU
q ~7 -8/Chesterton Commons
The City Council has been petitioned by Ashford Development Corporation to install the
improvements for the Chesterton Commons development, Project 97-8.
The feasibility report is typically prepared after Council approval of the preliminary plat. At this
point, the Chesterton Commons development does not have preliminary plat approval. If the
City Council approved the resolution ordering the public hearing, it would be contingent upon
the approval of the preliminary plat.
A second option would be to direct staff to re-submit the request to the City Council once the
preliminary plat for this development has been approved by the City Council.
/
/
/
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING
PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF
SANITARY SEWER WATERMAIN STREET AND STORM SEWER
PROJECT NO. 97-8, IN THE CHESTERTON COMMONS AREA.
WHEREAS, the City Council has received a petition, dated December 31,
1996, requesting the construction of improvements; and
WHEREAS, such petition has been validated to represent the signatures of
100% of the affected property owners requesting such improvement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover that:
/
1. The petition is hereby declared to be 100% of owners of property affected,
thereby making the petition unanimous.
2. Escrow amount for feasibility report is $1 000.00
3. The proposed improvement is hereby referred to TKDA and they are
instructed to provide the City Council with a feasibility report after preliminary
plat approval is obtained.
MOTION seconded by Councilmember and adopted by the
City Council at a regular meeting this 21st day of January, 19 97, with
Councilmembers
voting in
favor of the resolution, and Councilmembers
against, whereupon said resolution was declared passed.
voting
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
,
/
Victoria Volk - City Clerk
.. ....
i\a11fllrb
mfUfhl,pttt~Uf <ttutvut"rttluttt ]JUl'.
36.4,0 " 1B21~d Lano N.W. - Andovor, MN 6690-t · 61~ 4:':!7 Q~17
"
"
p~~embGr 3~, ~996
Mr,. Scot.t. l1;rir;:kso,l)'
Ci,ty IIIiOineEll'
, cny of Alid.<>VG1"
16~5 ~rOBGtown B~vd NW
, !l.n~oY,~l' t !-fH ""~,~1,
11.10', 1';.op.;al:lp'9l'i....~t.gl.t:on 't!~PUilbns subdivisio1'
.' :.' I'. " .. I "
Q'Q~.t'. Hi.. Rd.ckf1,t;"n,. "
j , ,'.", .""
.
I .' _' . t
All,hfcil.'<'1 p~vel~pl)1l:l1\b Co q.>o.;<l:t.lon, 'I:ne. doc:;,; hereby p~t1t:l,.I;'I' {pt'
'~,l'1\P~6verne,~tl>'by 'the :,:;ollSb'.u(!:t:i611 <.>f wot;d.to' m~il~, t:nmit'o.l:Y r;cwl,) l' ,
cto.1:lII :fl',:,wer ,nnd l!:t'r'e~tB \-Ii t.h ",OOnOL"Gte" 'c\.ub tH1I1', gul;.t'...r \"'~. t:h tl1a
CQIJ'ts' of 'tne. ili\p),;'~yement ~O, ):>e assessed uyuilllolt tnI'> bcnc.fit ~ 1\<]
pr.e>p~L.lywhtch '~'F;' d~l1;c:wib@de.8 ~
" I I I, " 1', I
.ChQ.s te;rton 'r;nmrnn,n ~, .
'Said petitiol1; i,s unanimous and the public hearing may be waivE!d.
W~, requel't' tha.t..a. feo,,,ib.i).1tY' report be, ~'~-epuretl flf.' Boon 1\8
possible, ' We .'have' c:nGloIH~~ 0. check f'-'L" the ~:1, 000.00 . ((,): 'the'
!~O:B:iJ?iHty,' re:por't ei{l?en~e~., '
, .
(THf:' $l'(OOO:O.o'~IIL>!.o BE CREDITED TOWARD 1:l% IHPROVEMENT r;SCROW)"
6tnc~rely,
"p~ w~~4W'
, .1ex:-ry Windl5ch1t;~, ,l'l.'et;ident
!l.bhful'JDuve1qpllll;lp.c corporat1C,J1\, Inc.
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
/
DATE: January 21.1997
ITEM NO.
Timber River ~states/Request from
Woodland Development Co.
\0.
ORIGINATING DEPARTMENT
Todd J. Haas,
Engineerin~
AGENDA SECTION
Discussion Item
The City Council is requested to approve a request by Woodland Development Co. to co-
sponsor a MN Department of Natural Resources Water Permit Application to allow for
consideration for placing a road through a public water (DNR #325W) which could have
potential impact on accessing the westerly part of the proposed development.
Attached are various letters sent between Woodland Development Co. and the MNDNR. The
letter dated October 23, 1996 states the requirement regarding the application which must be
co-sponsored by the local unit of government.
Woodland Development Co. is aware that all costs associated with the permit application are
/ their responsibility.
Woodland Development Co. has also applied for a permit from the Lower Rum River WMO
which is required for the platting of the property since the development is adjacent to the Rum
River.
,
"I
I
January 14, 1997
RECEIVED
JAN 1 4 1997
CITY OF ANDOVER
Mr. Todd Haas
Assistant City Engineer
City of Andover
1685 NW Crosstown Blvd.
Andover, MN 55304 .
RE: TIMBER RIVER ESTATES COSPONSORSHIP OF DNR WETLAND PERMIT
APPLICATION
Dear Todd,
I would ask that you place us on the city council agenda for the next regular scheduled meeting.
As part of our preliminary plat review for Timber River Estates, we have submitted to the
Minnesota Department of Natural Resources our grading and drainage plan, our wetland mitigation
plan, and our wetland delineations. Attached is a letter from Mr. Tom Hovey from Minnesota
Department of Natural Resources. In this letter, he asks for a cosponsorship from the city of
Andover for a permit to fill DNR protected wetland. I know you are somewhat familiar with this
project. Our attempt has been made to avoid or minimize wetland impact areas. We have covered
the majority of the items that we feel are of concern to him. We were unsure what a cosponsorship
meant and asked for more information on his part to be provided to us. I then placed a phone call
to you asking your thoughts and comments regarding this. You told me that city council would
have to give staff directlon. That is the purpose of this letter.
I hope this is all you need, Todd. If you need further information, please feel free to contact me
at 427-7500.
Sincerely, (j
iStr[:) lu{;~~
~yroJ-1. Westlund
Vice President
I BDW:yop
Attachment
\\'c<..;; \laill Stn~(;t
\.' I \ \!:!.~':t-<r "11,--
I'-i- --
. - !_ 1-,
:-':.\\. . ,I
January 14, 1997
Mr. Tom Hovey
Minnesota Department of Natural Resources
Metro Waters
1200 Warner Rd.
St. Paul, MN 55106-6793
RE: WETLA...."ID ISSUES IN SECTION 12, TOWNSHIP 32, RANGE 25, CITY OF
ANDOVER. AJ.~OKA CmJNTY
Dear Mr. Hovey,
Thank you for your letter of October 23, 1996. Since that time, we have met on numerous
occasions with city staff. We have also met with the zoning and planning. commission and the
parks commission members. The enclosed set of plans are being reviewed for preliminary plat
application. Further, both the zoning and- planning commission and the parks commission have
given us or have indicated approval of these development plans. This process has accomplished
the requirements of a sketch plan approval. The next steps, after receiving sketch plan approval,
involves continuing meetings as necessary with both commissions, city council and staff. This is
referred to as the preliminary phase of the project.
'?
In my following comments, I will attempt to respond to each point covered in your October 23rd
letter in the same sequence you have outlined. Attached are six complete sets of plans for this
residential subdivision entitled TIMBER RIVER EST A TES. Please note that this particular parcel
of land includes a DNR protected wetland referred to as Unnamed Wetland #2-325W which begins
to the south of the southern boundary of our parcel and extends to just slightly north of our
northern boundary. Therefore, it is not possible to bring a public road from the east, beginning
on County Road 7, also known as Rum River Boulevard, then westerly to the remainder of the
property. We have worked with city staff, engineers, commission members and our neighbor to
the north in an effort to absolutely minimize any impact on the wetlands. The city does require
that the road extends in an easterly/westerly direction for proper traffic t1ow. It involves public
safety, school bus transportation, road plowing and other types of maintenance and much more.
However, it must also be noted, that the only access to the plat from an existing public road is at
the easterly end, thereby, necessitating minimizing the impact on the wetlands- since- there is no
other alternative available to us. Just a reminder, we did meet with our neighbor to the north. We
made a good faith effort to negotiate the purchase of their land adjacent to our parcel where these
efforts have been rejected. Since both we and our neighbors are private parties, the right of
eminent domain does not exist as- an alternative for us.
830 West :v!ainStreet Anoka. \-linnesota .30303 (612) -t2i.7500 FAX: (612) -t2i-0192
MR. TOM HOVEY
January 14, 1997
Page Two
We have considered other configurations to the road but in each and every instance, the impact was
greater than that which is shown in the development plan submitted to you.
The present road contiguration impacts Unnamed Wetland #2-325W a maximum of 15,..00 square
feet or .35 acres. As explained above, we have truly attempted to find the minimum impact route
of the roadway and this effort is not only in connection with Wetland #2-325W but all other
wetlands within the subdivision. We ask that our efforts in this regard be recognized as the most
meaningful planning for the preservation of the wetlands.
I would also note that the Wetland iI2-325W within this plat will be designated as a public area.
As part of our development plan, we will be providing walking paths and observation viewing areas
so that the families in and around the subdivision have an opportunity to enjoy the sites and sounds
of the wildlife. .
In your letter, you have indicated that the permit for placing this road within Wetland #2-325W
must be co-sponsored by the local unit of government. We have requested the city to assist us in
this regard but they are not familiar with what is specifically needed by your office. We certainly
have every indication to-date that the support are layout of the subdivision, including placement of
the road, and will comply with your request once we understand what is necessary. We will be
glad to secure this sponsorship if you would please call and let me know what is required.
Your letter made reference to access to this wetland by the property owner to the north. Please
note that we are not taking away their access to this wetland but, quite the contrary, providing them
access to the wetland which access does not now exist. The road is a public road right-of-way,
thereby, enabling the adjacent property owner to have access on this road at any time. We are
providing for public ownership of the wetlands itself with the intent that many can enjoy this
wetland in the years to come.
We are nearing our scheduled meetings with the city relative to the preliminary plat. I respectfully
ask that you please review this letter at your earliest convenience and let me know what additional
information is necessary, if any. If it is easier for you, you need only call and I will stop at your
office to provide additional information or to pickup documents.
Thank you for your assistance.
Sincerely,
Byron D. Westlund
Vice President
BDW:yop
Attachment
/
y[innesota Department of ;\iatura! Resources
Metro Waters. 1200 Warner Road. Sl Paul. MN 55106-6793
Telephone: (612) 772-7910 Fax: (612) 772-7977
October 23. 1996
Mr. Byron D. Westlund
Woodland Development Co.
830 West Main Street
Anoka, MN 55303
RE: Project NotifiCation., Proposed Residential Subdivision., N 1Iz of Section 12. T32N-R25W,
City of Andover. Anoka County
Dear Mr. Westlund:
The Department of Natural Resources (DNR) is in receipt of your project notification for road
construction affecting Unnamed Wetland #2-325W, a public water under DNR jurisdiction. A
Protected Waters Permit.i.! required for this project. Several additional items are necessary to process
your application.
. I
7'~
Please send six complete sets of plans for your proposed residential subdivision. Include a
justification as to why the road is necessary and what alternatives were considered. Also, a permit
for placing a road throuldt a ~ublic ~l!.ter must be Co-sp..9MQ!'.~he IOl::&)!lliL9J:.g~mm.ent,_Jhe
City of Andover in this case.
- -'-.-
~~ . , -.-. .
We feel it is important to point out that any fill placed in Unnamed Wetland #2-325W at the location
you have indicated will impact the access to that wetland for the property owners to the immediate
north. It is recommended that these impacts be considered when making a decision as to how you
propose to cross the wetland. We recognize that you have done a good job of avoiding other
wetlands on your plat. However, different rules, with respect to fill and mitigation, apply to wetlands
regulated by the Wetland Conservation Act and public waters wetlands.
Enclosed find a Protected Waters Permit Fee Sheet which will assist you in determining the correct
application fee. Please submit a check made payable to the DNR, at the address shown on the
letterhead.
Please be advised that any work in DNR protected waters or wetlands without a permit is a
misdemeanor and is punishable by fines up to $700 and/or 90 days in jail.
/
DNR [nformallon: ~ I :-:90-11 i ~-. ! .,,00. no-~IlOl) . -:-7'(: ~ I :.:'!6-5"K-l. ,.,Ol)-I1j7-.'O:9
~n E;JU.1J OOOOrlUntt\' t::11DIO....c:f
.VhO.:llUC:" :)lV<=:'IIV
^ ?~nre'J ,In R.c:c'.(.::ctJ P::ocr C:mtalnlnl! ..
t.~ \-1intr!:um <II :il~-:;' :'>,,'t-l:_ln..umc=r 'N;J~,c=
Mr. Byron D. Westlund
October 23, 1996
Page 2
Thank you for your cooperation. If you have any questions, please contact Intern Tun Hafuer or me
at (612) 772-7910.
Sincerely,
-'In,, /~~7
Tom Hovey
Area Hydrologist .
Enclosure
TH/JH/cds
c:
u.s. Army Corps of Engineers, Tim Fell
City of Andover
Anoka Conservation District
Lower Rum River Water Management Organization
Conservation Officer B. Ransfer
DNR Ecological Services, Wayne Barstad
Unnamed Wetland #2-325W File
/
/
~ >CCC"'9C'cr NA.{)2659-C3
'I '\ r "jC~I.r'::I.7,=,so'.w:~s Mev. 3/94
..... ::IVISIC("\:~ '."J~~r!,
DEPAR'r.vIENT OF ~ATI)RA.L RESOURCES WATER PER...\,HT APPUC.-\TION FEES
)se this sheet to determine your permit application fee if the project will be in DNR protected waters or
wetlands. Fees must be paid with J check or monev order payable to the "Department of NaturJl Resources".
Cui! (annor be accepred.
Fee ,'or the ,;onstruction or repair of a dam . . . . .. ......
[Under ~Iinnesota's Dam Safety Rules. ~LR. 61150300-6115.05:0)
. $75.00
Fee for the placement of riprap shore protection .......
lor place till to recover shoreland lost to erosion}
.. $75.00
Fee for all other projects
See Below'"
:\linimum Fee:
A) $75.00
Project Cost: S
xl % =
B) 5
Length of Shoreline Affected:
feet x 75 cents per foot =
'For channel excavation projects. the shoreline affected is the difference
in length between the existing channel :md the new channel.)
C) 5
Volume of :\laterial Filled or Excavated:
cubic yards x 75 cents per cubic yard =
(For channel excavation projects. the volume is only
the material tilled or excavated in protected waters.)
D) $
j
:\Iaximum Fee:
E) $500.00
*DETER.\U~"E YOCR FEE AS FOLLOWS:
~ [f B. C, and D are all less than 575 . . . . . . . . .
. . . . . . . the fee is 575.
.. If B. C or D is more than 575 but less than 5500,
the fee is the largest amount of B. C. or D.
.. If B, C, or D'is more than 5500 .......
. . . . . . . . . . . . . . the fee is 5500.
~ If you represent a TownshiD applying for a road.
bridge. or culvert project. ...................... the maximum fee is S100.
- ~OTICE -
[f a DNR permit is required for the work proposed. your application will not be processed unless the appropriate fee
is submitted. .4.oolications sent with no fee or an inadequate fee will be considered withdrawn after 30 days and no
t'urther .lction witi be taken. The permit J.pplication fee 'for work partially or wholly completed prior to this permit
.lpplication is double the normal fee; if a tield inspection is Jlso required. the application fee will be double plus the
.lcma! COSt of the rield inspection [not less than S 100).
./
.-U.L FEES ARE ~ONREFUNDABLE
This information is available in en elterncrive format ucon request.
ft
~J Printed on Recycled Peper
ConTCIN l~DOstcOnsuTlet'Wcste
~ 1994 State of Minnesota. Department of Natural f'lesources
I
October 1. 1996
Mr. Tom Hovey
:YIINNESOTA DEPARTMENT OF NATURAL RES01JRCES
Metro Waters
1200 Warner Road
S1. Paul MN 55106-6793
RE: WETLANDS ISSUE IN SECTION 12, TOWNSHIP 32, RANGE 25, CITY OF ANDOVER,
ANOKA COUN1Y
Dear :Vir. Hovey:
, In the letter we received from you dated August 12, 1996, you stated that we must attempt to locate an
I alternative route for the proposed street within the proposed residential subdivision for the purpose of
avoiding an existing wetland. Cited was Minnesota Rule, Part 6115-01190, which prohibits the filling
of wetlands for the construction of roads where there are feasible and practical alternatives which
minimize the environmental impact. It is our understanding that the primary concern addressed by this
Minnesota rule is avoidance if possible. If not possible, then we are required to minimize the impact
through mitigation.
As perhaps you know, we do not have any available alternative route within the boundaries of our plat.
It is also important to not~ that the property to the immediate north is a residential subdivision with
individual lots. The property to the north is under joint ownership by two individuals. We have met
with them, and they have absolutely no interest in selling us any portion of their land. That is their
statement to us.
That leaves as our only remaining choice to respectfully request approval of the road placement as
indicated in the plat. This clearly is our attempt to minimize any impact to the wetlands. In reviewing
the plat, we ask that you please recognize that we have attempted throughout this particular subdivision
to work with existing conditions and to avoid any and all wetlands in every possible way. In the instance
of this particular concern you have raised, we have certainly done our utmost to minimize encroachment
of the road. This is a relatively large parcel of land which, in rum, encompasses large wetlands. I
believe this is the only point at which we have been unable to avoid these wetlands. This parcel is
subject to R-l zoning, meaning single family residential development is permitted. We have chosen to
use the land for that purpose. As a company, and individually, we have been very supportive of the
conservation and protection of lVIinnesota's wetlands. That is certainly not the issue. However, in an
, I
830 West Main Street Anoka. \-linnesota 55303
(612) 427-7500
F.~X: (612) 427-0192
~lr. Tom Hovey
October l, 1996
Page :2
.'
instance such as this where we "barely encroach" on the existing wetland and do not have any other
alternative means available of reaching the substantial acreage to the west, we believe the conservation
act is understanding and permits mitigation. Without this flexibility, the potential use of this property
is basically destroyed. There are no other alternative uses as of this date. I would also note that
virtually all of the land to the west is wooded. There are several acres of flood plain and a few acres
of clear land which have remained fallow for a number of years.
Enclosed is a new sketch of our proposed road configurations. I want to assure you that we have done
our utmost to have the wetlands delineated and then reviewed by the Anoka County Soils Conservation
District. They have agreed with our boundaries, and these are indicated on the enclosed map. You will
tind that we have shifted roads and lot lines in order to avoid any potential wetland problems. The only
issue remaining is that minor impact along our northerly property line. We must get road access to the
westerly approximately 80 acres.
In closing, I again ask for your understanding and approval. If you have any questions or comments,
please contact me at 427-7500.
Thank you.
Sincerely,
. /
Byron D. Westlund
Vice President
bma
Enclosures
" /
Minnesota Department of Natural Resources
Metto Waters, 1100 Warner Road, St. Paul, ~IN 55106-6793
Telephone: (612) 772-7910 Fa:,,: (612) 772-7977
_. __ _on.
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August 12, 1996
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J\ifr. Ross Abel
Hakanson Anderson Assoc., Inc.
222 Monroe Street
Anoka, MN 55303
RE: OHW for Unnamed Wetland #2-325W, Section 12, T32N-R25W, City of Andover, Anob
County
Dear Mr. Abel:
We are in receipt of the topography which you sent to our office (received July 24, 1996). Based on
our review of that topo and other maps and materials of the area, we have determined the ordinary
high water (OHW) elevation for unnamed wetland #2-325W to be higher than 880' and lower than
882' and is marked in red on the enclosed photocopy. There was not enough infonnation to give an
exact elevation.
Please note that the OHW at the northern edge of the wetland extends slightly north of the center line
of the overhead transmission line. The plan indicates a proposed road that would pass through this
protected wetland. We recommend an alternative route for this road such that it will avoid the
wetland. As you may be aware, MN Rules, Part 6115.0190 prohibits the filling of public waters
wetlands for the construction of roads where there are feasible and practical alternatives with less
environmental impact and there is not a substantial public need.
Thank you for the opportunity to comment. Please call Intern TIm Hafner or me at 772-7910 if you
have further questions.
Sincerely,
fJ::~~
Area Hydrologist
TH/ffi/cds
"
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
,
j
DATE: January 21.1997
AGENDA SECTION
Discussion Item
ITEM NO.
Order Plans & Specs/97-1rrrunk WM/
It Andover Boulevard NW
ORIGINATING DEPARTMENT
Todd J. Haas, /'
Engineering~l
The City Council is requested to approve the resolution ordering the improvement of trunk
watermain, Project 97-1, in the area along Andover Boulevard NW between Xeon Street NW
and Vale Street NW and directing preparation of plans and specifications.
The improvement is necessary to loop the system which allows for better circulation of the
system.
This would be paid from the water area charge trunk fund.
See attached map for location.
,
,
/
)
j
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ORDERING THE IMPROVEMENT OF TRUNK WATERMAIN,
PROJECT NO. 97-1 AND DIRECTING PREPARATION OF FINAL PLANS AND
SPECIFICATIONS..
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Andover to hereby order improvement Project No. 97-1 .
BE IT FURTHER RESOLVED by the City Council of the City of Andover to
hereby designate the City Engineer as the Engineer for this improvement and they
are directed to prepare plans and specifications for such improvements.
MOTION seconded by Councilmember
and adopted by the
/
City Council at a regular meeting this 21 st day of January ,19 97 , with
Councilmembers
voting
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
\
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DATE: January 21 1997
AGENDA SECTION
Discussion Item
ITEM NO.
Order Feasibility ReporU97-2/Bunker Lake Blvd. Service Road
b),.
ORIGINATING DEPARTMENT
Scott EricksonJ}~
Engineering
The City Council is requested to approve the resolution ordering preparation of a feasibility
report for the improvement of site grading, streets and utilities for Project 97-2, in the area of
Bunker Lake Boulevard Service Road.
This is the final phase of street, utility and site grading construction for the redevelopment of
the South Andover Site (Salvage Yard Area). The City Council had previously reviewed the
proposed street alignments for this next phase. Staff will be presenting a sketch of the
proposed alignment at the meeting and requests input from the Council regarding any
additional changes, additions or modifications which may be desired to be incorporated into
this site.
. /
)
. / CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE
IMPROVEMENT OF SITE GRADING. STREETS & UTILITIES, PROJECT NO. 97-2,
IN THE BUNKER LAKE BOULEVARD SERVICE ROAD AREA.
WHEREAS, the City Council of the City of Andover is cognizant of the need for
improvements, specifically site grading. streets and utilities in the following described
area: Bunker Lake Boulevard Service Road; and
WHEREAS, the City Council proposes to asses the benefiting property for all or
a portion of the costs of the improvement, pursuant to Minnesota Statutes 429.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover that:
/
1. The City Council is cognizant of the need for improvements.
2. The proposed improvement is hereby referred to TKDA and they are instructed to
provide the City Council with a feasibility report.
MOTION seconded by Councilmember and adopted by the
City Council at a regular meeting this 21st day of January, 19 97, with
Councilmembers voting in favor of
the resolution, and Councilmembers
against, whereupon said resolution was declared passed.
voting
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE: January 21 1997
AGENDA SECTION
Discussion Item
ORIGINATING DEPARTMENT
Scott Erickson,if[.
Engineering
ITEM NO.
Order Feasibility ReporU97-12/Well #7/
Shadowbrook 2nd Addition
\3.
The City Council is requested to approve the resolution ordering preparation of a feasibility
report for the improvement of Well #7, Project 97-12, in the area of Shadowbrook 2nd
Addition.
The proposed location of the well site and the water storage facility are located within the next
phase of the Shadowbrook development (see attached map).
/
)
/ CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE
IMPROVEMENT OF WELL #7, PROJECT NO. 97-12, IN THE SHADOWBROOK
2ND ADDITION AREA.
WHEREAS, the City Council of the City of Andover is cognizant of the need for
improvements, specifically Well #7 in the following described area: Shadowbrook 2nd
Addition; and
WHEREAS, the City Council proposes to asses the benefiting property for all or
a portion of the costs of the improvement, pursuant to Minnesota Statutes 429.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover that:
1. The City Council is cognizant of the need for improvements.
j 2. The proposed improvement is hereby referred to TKDA and they are instructed to
provide the City Council with a feasibility report.
MOTION seconded by Councilmember and adopted by the
City Council at a regular meeting this 21st day of January, 19 97, with
Councilmembers
the resolution, and Councilmembers
against, whereupon said resolution was declared passed.
voting in favor of
voting
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
, /
DATE: January 21. 1997
AGENDA SECTION
Discussion Item
ITEM NO.
Order Feasibility Report/97 -13/Water Storage
r~acility/Shadowbrook 2nd Addition
\li.
ORIGINATING DEPARTMENT
Scott Erickson, ~t
Engineering
The City Council is requested to approve the resolution ordering preparation of a feasibility
report for the improvement of a water storage facility, Projebt '97-13, in the area of
Shadowbrook 2nd Addition.
The proposed location of the water storage facility is within, the next phase of the
Shadowbrook development (see attached map). The feasibility report will identify storage
facility options (tower vs reservoir), timing of the improvement, financing, etc.
The City's Comprehensive Water Plan identifies a storage facility in this general area.
j
, "
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE
IMPROVEMENT OF A WATER STORAGE FACILITY, PROJECT NO. 97-13, IN
THE SHADOWBROOK 2ND ADDITION AREA.
WHEREAS, the City Council of the City of Andover is cognizant of the need for
improvements, specifically a water storage facility in the following described area:
Shadowbrook 2nd Addition ; and
WHEREAS, the City Council proposes to asses the benefiting property for all or
a portion of the costs of the improvement, pursuant to Minnesota Statutes 429.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover that:
1. The City Council is cognizant of the need for improvements.
2. The proposed improvement is hereby referred to TKDA and they are instructed to
provide the City Council with a feasibility report.
MOTION seconded by Councilmember and adopted by the
City Council at a regular meeting this 21st day of January, 1997, with
Councilmembers
the resolution, and Councilmembers
against, whereupon said resolution was declared passed.
voting in favor of
voting
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
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'921.5' I
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
\
I
,
DATE: January 21.1997
AGENDA SECTION
Discussion Item
ORIGINATING DEPARTMENT
Todd J. Haas,
Engineering _~y/'
ITEM NO. ~L
Order Feasibility ReporU97 -14/1 ntersection Improvements/
Prairie Road NW & Bunker Lake Blvd. NW
\5.
The City Council is requested to approve the resolution ordering preparation of a feasibility
report for the improvement of intersection improvement and bikeway/walkway trails, Project
97-14, in the area of Prairie Road NWand Bunker Lake Boulevard NW.
The City Council is well aware of all the developments that will or currently are occurring in the
vicinity of this intersection. If you recall, the reason for the improvement is due to numerous
accidents (some serious, some not) which have occurred at the intersection along with the
increased traffic on Prairie Road and the skewed alignment which is poor where Prairie Road
approaches Bunker Lake Boulevard. In addition to the need to reconstruct the intersection,
the Shadowbrook trail system needs to be completed.
.~ /
In addition, staff would recommend that since a portion of Prairie Road is being realigned the
bikeway/walkway be constructed from 139th Lane NW to Bunker Lake Boulevard along the
west side of Prairie Road which was discussed a couple months ago during the Timber Oaks
Estates preliminary plat discussions. This will allow individuals to access to the
bikeway/walkway trail along Bunker Lake Boulevard and eliminate the concern of individuals
crossing to get to the other side where a trail will exist for Shadowbrook.
We would also recommend the bikeway/walkway trail along the north side of Bunker Lake
Boulevard between Prairie Road and the Coon Creek Trail which is located on the east side of
Burlington Northern Railroad be part of the feasibility report.
Note: It is important that the City make an effort to provide for a safe route for individuals from
the Shadowbrook area to get to the Coon Creek Trail located on the north side of
Bunker Lake Boulevard and Bunker Hills Park Trail systems located on the south side
of Bunker Lake Boulevard at the railroad tracks. The proposed funding for this project
would be from Municipal State Aid. The feasibility report will address the funding for
these proposed projects.
The resolution refers to SEH (Short, Elliot, Hendrickson) as engineers for the project. We
would like to evaluate other consulting engineers when the City has numerous projects going
on concurrently.
/
) CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE
IMPROVEMENT OF A INTERSECTION IMPROVEMENTS & BIKEWAYMJALKWAY
TRAILS, PROJECT NO. 97-14, IN THE PRAIRIE ROAD NW & BUNKER LAKE
BOULEVARD NW AREA.
WHEREAS, the City Council of the City of Andover is cognizant of the need for
improvements, specifically intersection improvements and bikeway/walkway trails in
the following described area: Prairie Road NW & Bunker Lake Boulevard NW ;
and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover that:
1. The City Council is cognizant of the need for improvements.
2. The proposed improvement is hereby referred to SEH and they are instructed to
provide the City Council with a feasibility report.
MOTION seconded by Councilmember and adopted by the
City Council at a regular meeting this 21st day of January, 19 97, with
voting in favor of
voting
Councilmembers
the resolution, and Councilmembers
against, whereupon said resolution was declared passed.
CITY of! ANDOVER
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
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-'
Regular Andover City Council Meeting
Minutes - December 3, 1996
Page 8
j (Tree Preservation Policy, Continued)
Jerrv Windschitl. Ashford Development - asked if the proposal will go to
a public hearing and will this be a replacement for Ordinance 29? Mr.
Olson stated the ordinance deals with shade tree disease and its
management with a small caveat at the end referring to the Tree
Preservation Policy. In revising the Tree Preservation Policy, the
intent is to include it as the last part of the existing ordinance.
Hearings will be held by the Planning Commission. There was no further
Co~ncil comment.
~
ESTABLISH 1997 STATE AID STREET PROJECTS
MOTION by Dehn, Seconded by Kunza, to accept the recommendation of the
Road Committee. Motion carried unanimously.
PUBLIC WORKS BUILDING FOOTPRINT
)
Craig Cronholm, Adolfson and Peterson, reported the City Hall building
project is about one week behind schedule overall due to the weather.
He anticipated they will be able to start roofing next week. So far,
they are under budget. He then reviewed the preliminary footprint for
the Public Works building, which is the fifth revision. The preliminary
budget for the storage building and the 5,500-square foot administration
portion is estimated at $1,770,000. Right now the costs are very high,
but he anticipates they will come back down. The total project averages
$60 per square foot.
Mr. Stone stated the existing building will be fully utilized for
maintenance and sign making. Once the Fire Department moves to a new
building, Public Works will have that additional space. The cold storage
building will be filled with existing equipment. It is fully insulated
and will be kept between 40 and 50 degrees in the winter.
Mr. Fursman reviewed the cash on hand and possible funding sources for
this structure. One source of funding would be for the Economic
Development Authority to bond for all or a portion of the cost, with the
bond payments made from the sale of commercial property which shoulJ
total between $2 to $3 million, a portion of the Water and Sewer
Departments' revenues, monies from the PIR fund which grows at a rate of
$50,00 to $250,000 per year depending on how many settlements come in,
percent of interest earnings, and/or ad valorem taxes. Also, the City
has just entered into an agreement to lease space on the water tower.
That $12,000 per year could go to debt service payments. The bond could
also be set up so the payments are accelerated over the years.
Councilmember Knight asked about the possibility of doing a joint
project with the county regarding storage. Mr. Fursman stated the City
started this project quite some time ago, and the proposal of a joint
-' proj ect with the county was raised only last month. The Council had
already authorized Adolfson and Peterson to take the proj ect to the
construction document stage.
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
j
DATE: December 3. 1996
AGENDA SECTION
Discussion Item
ORIGINATING DEPARTMENT
Scott Erickson,~1.-
Engineering
ITEM NO.
Establish 1997 State Aid Street Projects
L.
The City Council is requested to discuss and prioritize State Aid improvement project(s) for
1997. The Road Committee met on September 3, 1996, and discussed this item (See
attached meeting minutes). The project list that has been generated is as follows:
1. Crooked Lake Blvd. from Bunker Lake Blvd. to the Coon Rapids Border. Staff will meet
with the affected property owners and review options to resolve the drainage issue at the
intersection of Bunker Lake Blvd. and Crooked Lake Blvd.
~
2. Reconstruct the intersection of Bunker Lake Blvd. and Prairie Road. This project was
discussed with the Road Committee on March 19, 1996 (See attached meeting minutes).
3. Other streets that have been previously discussed:
/
. Jay Street north to Bunker Lake Boulevard
. Tulip Street
. Ward Lake Drive
4. Other?
.'
)
\
CITY of ANDOVER
1685 CROSSTOWN BOULEVARD NW. . ANDOVER. MINNESOTA 55304 . (612) 755-5100
Road Committee Meeting Minutes
September 3, 1996
The meeting was called to order at 6:00 PM at the Andover City Hall, 1685
Crosstown Boulevard NW, Andover, MN 55304.
Members present: Councilmember Mike Knight, Councilmember John Kunza
Also present: Scott Erickson, City Engineer
2. 1997 State Aid Road Reconstruction
The Road Committee discussed prioritizing the state aid streets for 1997. The
Committee recommended pursuing the reconstruction of Crooked Lake
Boulevard. Trying to resolve the storm drainage issues that exist. This item was
also discussed with and concurred by the City Council at the September 3, 1996
City Council meeting.
/
Other state aid road priorities that were discussed were the continuation of Jay
Street NW to north of Bunker Lake Boulevard, the reconstruction of Tulip Street
'" . NW, and the possible reconstruction of Ward Lake Drive NW. The Road
. ~ Committee did not discus im rovin the intersection of Bunker Lake Boulevard
and Prairie Road. althouQh that was previously discussed and recommended y ~
the City Council at a previous Council meeting.
3. SealcoatlSlurry Seal
The Road Committee field inspected the 1996 sealcoat and slurry seal project.
The Committee concurred that both sealcoating and slurry sealing appear to be
effectively maintaining the City streets. It was the general consensus that the
slurry seal was a more aesthetic type of seal but that the additional cost of the
slurry seal was not warranted at this time. The Committee recommended
staying with the sealcoat program.
4. Crooked lake Boulevard/Project 95-14
The Road Committee recommended pursuing the resolution of the drainage
easements and continuing with the reconstruction of Crooked lake Boulevard for
1997.
,I
.'
Meeting was adjourned at 6:59 PM.
Respectfully submitted,
.CJI4L,
Scott Erickson
Recording Secretary
;
CITY of ANDOVER
1685 CROSSTOWN BOULEVARD N.w. . ANDOVER. MINNESOTA 55304 . (612) 755-5100
\
J
Road Committee Meeting Minutes
March 19, 1996
The meeting was called to order at 6: 17 PM at the Andover City Hall, 1685
Crosstown Boulevard NW, Andover, MN 55304.
Members present: Councilmember Mike Knight, Council member John Kunza
Also present: Scott Erickson, City Engineer
Richard Fursman, City Administrator
Ray Sowada, Public Works Supervisor
Frank Stone, Public Works Superintendent
2. Designation and Revocation of State Aid Streets
The Road Committee identified designations and revocations of state aid streets
with the modifications as noted and presented to the City Council.
3. Status of 1996 Crackseal & Sealcoat Projects
"" . A status report was given on 1996 crackseal and sealcoat projects. No comment
~ or discussion was initiated.
4. Discuss Intersection of Prairie Road & Bunker lake Boulevard
The Road Committee discussed the reconstruction of the intersection of Prairie
Road and Bunker Lake Boulevard. The Committee concurred that this
intersection was a high priority location and should be reconstructed in the 1997
funding year.
5. Discuss Road Fee
The Committee discussed the possibility of establishing a road fee. It was
indicated that the establishment of a road fee would need to be based on actual
impacts or improvements relating to a particular development. The
establishment of a flat rate fee structure could possibly be challenged and is
currently being challenged in the City of Eagan. The recommendation from the
Committee was to discuss this with the City Council.
6.1996 Overlays/Reconstructs
This item was discussed with the Road Committee and the Committee agreed to
forward this to the City Council for further discussion.
7. Discuss Anoka County Traffic Studies (See City Council Packet)
This item was not discussed and will be discussed at the Council meeting
following the Road Committee meeting this evening.
.' The meeting was adjourned at 6:59 PM.
Respectfully submitted,
} a2:j~~
Scott Erickson
Recording Secretary
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
\
J
DATE:
January 2 t. t 997
AGENDA SECTION
Discussion Item
ORIGINATING DEPARTMENT
ITEM NO.
Discuss Drainage Options/95-14/Crooked Lake Blvd. NW
\{Q.
Scott Erickson, ~L
Engineering
The City's consulting engineer for this project, Maier Stewart and Assoc. (MSA), has identified
four possible drainage solutions for the stormwater at the location of Crooked Lake Blvd. and
Bunker Lake Blvd. As the Council may recall, the reconfiguration of this intersection resulted
in additional flow to the property to the east of the intersection (Orttel property). The
intersection grades were flattened to improve the safety at this intersection. As noted in the
report from MSA, Option #2 and Option #4 would both be feasible. Option #4, although it
would result in a improved grade of the existing intersection from what currently exists, the
grade would be steeper than was originally proposed. Therefore, this option would not be
recommended.
j Option #2 would be the recommended option to resolve the drainage from this intersection.
This option provides an outlet for the existing low area and will maintain the flood elevations to
existing conditions. This options was discussed with Mr. Orttel and he indicated that this
option would be acceptable to him. Mr. o rtte I also indicated that he would be willing to grant
the necessary drainage and utility and access easement for the installation and maintenance
of the control pipe.
If the Council concurs with this resolution (Option #2) to the drainage issue the Council is
requested to authorize this change to be made to the project plans specifications and to
approve the attached resolution ordering a new public hearing to be held for this project. The
time frame for the original public hearing has elapsed and a new hearing on this project is
necessary.
"
)
/
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION RECEIVING THE FEASIBILITY REPORT AND CALLING FOR A
PUBLIC HEARING ON IMPROVEMENTS OF WATERMAIN. STORM SEWER
AND STREETS ,PROJECT 95-14, IN THE CROOKED LAKE BOULEVARD
AREA..
WHEREAS, pursuant to Resolution No. 140-95 adopted the ~ day of _
August, 19 95, a Feasibility Report has been prepared by Maier-Stewart and
Associates for the improvements; and
WHEREAS, such report was received by the City Council on the 2nd day
of January , 19 96; and
WHEREAS, a Public Hearing was originally held for this project on February
6. 1996; and
WHEREAS, such report declared the proposed improvement to be feasible
for an estimated cost of $ 619.100.00 .
, j NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover that:
1. The City Council hereby accepts the Feasibility Report for Project No. 95-14.
2. The Council will consider the improvements in accordance with the report and
the assessment of abutting property for all or a portion of the improvement
pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the
improvementof$ 619100.00.
3. A public hearing shall be held on such proposed improvement on the 18th
day of February ,19 97 at Oak View Middle School at 7:00 PM and the
Clerk shall give mailed and published notice of such hearing and improvement
as required by law.
MOTION seconded by Councilmember
and adopted by the
City Council at a regular
with Councilmembers
meeting this 21st day of January
,19 97 ,
of the resolution, and Councilmembers
voting in favor
voting
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
J
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
- -
..
~IS
I'O\SI LTI\G E.\G1\1IIt~
1326 Energy Pcrt Drive
St. Pcul, MN 55108
612,644-4389
1.800.888.2923
Fcx: 612.644-9446
, . :.~ ':.: ;::=:' ,~
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OFFICES IN:
MINNEAPOLIS
PRIOR LAKE
ST. PAUL
WASECA 006-18l4.dec
NATURE SAVER'" FAX MEMO 01616
December 20. 1996
File: 176-006-25
ro
Phone I
fa" 786-677
Mr. Scott Erickson
City of Andover
1685 Crosstown Blvd.
Andover. MN 55304
RE: CROOKED LAKE BOULEVARD HYDRAULICS STUDY - ANDOVER, MN
Dear Mr. Erickson.
As requested. we have prepared a series of cost estimates for various options to solve the
hydraulic problem in the southeastern quadrant of Crooked Lake Blvd. and Bunker Lake
Blvd., located within the City of Andover. This was identifiedasa part of the Crooked
Lake Blvd. reconstruction project. On July 2 and July 15, 1996, written information
concerning the drainage problem and the hydraulics was submitted to you for this area.
The following describes potential engineering solutions to the problem along with the
associated cost of construction.
OPTION ONE
The first option would be to install a new 18" reinforced concrete pipe from Crooked Lake
Blvd. parallel to Bunker Lake Blvd. to Coon Creek. The pipe would be installed within
the right-of-way for Bunker Lake Blvd. and would terminate just short of Coon Creek
where it would discharge into a water quality treattnent pond. which would then discharge
into Coon Creek. Pursuant to a phone call I had with the Watershed District Engineer, we
will not be required to control the rate of runoff into the Creek. A 20' temporary
construction easement is proposed adjacent to Bunker Lake Blvd. for the construction of
the pipeline. In addition, a permanent drainage easement will be required for the water
quality pond. The estimated cost of this option is $18,350.00.
OPTION TWO
Option two would provide for the construction of a piped overflow from the ponding area
located on the Orttel property. This would entail the installation of a 12" reinforced
concrete pipe from the ponding area behind the Ornel's house to Coon Creek. The outlet
for the RCP pipe will have a flapgate installed upon it to ensure that when Coon Creek is
at its 100 year flood elevation, that water will not back up into the ponding area on the
Orttel property. A small perpetual easement will be required for the piping area. The
installation of this project will maintain the drainage pattern that current!y has been
established within the area and will also provide an outlet for the ponding area. located
predominately on the Ornel property. Some argument could be generated that by providing
this outlet and ensuring that the level of the Ornel pond does not increase. that the Ornel's
are therefore benefitting by this improvement and therefore an assessment could be made
to them. The estimated cost of this option is $6,650.00
An Equal Opportunity Employer
"//
/
Scott Erickson
December 20, 1996
Page Two
I
'- /
006-1814_dec
OPTION THREE
The third option would be to expand the volume of the ponding area such that the flood
level which occurs within the ponding area does not increase above those which previously
would occur. This process will require the acquisition of a substantial drainage easement
over the ponding area since we are increasing the volume of runoff to the area by the
Crooked Lake Blvd. improvements, as currently planned. Excavated materials would be
removed from the site. The estimated cost of this option is $53,780.00.
OPTION FOUR
The fourth option would be to redesign the Crooked Lake Blvd. plans such that the
drainage pattern, as it currently exists, is retained. The current plan was developed such
that a low point was provided prior to Bunker Lake Blvd. so that traffic would not slide out
onto Bunker Lake Blvd. This, however, has resulted in an increase in water being sent
towards the Orttel property. This option would provide for Crooked Lake Blvd. to be
flattened out, and thus allow traffic to have a better opportunity to stop prior to the
intersection, than currently exists. Keeping the grade going upwards from Bunker Lake
Blvd., would ensure that the existing drainage, which is currently proposed to be diverted
through the storm sewer system to the Orttel property, would continue around the radius
onto Bunker Lake Blvd. and discharge approximately 200' to the east of Crooked Lake
Blvd. This option results in a cost savin~s to the City, as a result of a reduction in
construction materials and construction activity on Crooked Lake Blvd., in the amount of
$1,870.00.
Each of the options discussed above are feasible from an engineering standpoint. From a
practical swndpoint, however, we would feel that Option Two or Option Four be given
close consideration for selection at this time, because of the low cost and minimal impact
on the Orttel property.
If you should have any questions, please feel free to contact me.
Sincerely,
MSA, CONSULTING ENGINEERS
~~
Norman Gartner
Project Engineer
NG:tf
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
/
DATE: December 3. 1996
AGENDA SECTION
Discussion Item
ORIGINATING DEPARTMENT
~(J
Scott Erickson'\1j~
Engineering
ITEM NO.
Establish 1997 State Aid Street Projects
I.
The City Council is requested to discuss and prioritize State Aid improvement project(s) for
1997. The Road Committee met on September 3, 1996, and discussed this item (See
attached meeting minutes). The project list that has been generated is as follows:
1. Crooked Lake Blvd. from Bunker Lake Blvd. to the Coon Rapids Border. Staff will meet
with the affected property owners and review options to resolve the drainage issue at the
intersection of Bunker Lake Blvd. and Crooked Lake Blvd.
2. Reconstruct the intersection of Bunker Lake Blvd. and Prairie Road. This project was
discussed with the Road Committee on March 19, 1996 (See attached meeting minutes).
3. Other streets that have been previously discussed:
/
· Jay Street north to Bunker Lake Boulevard
. Tulip Street
. Ward Lake Drive
4. Other?
.'
Regular Andover City Council Meeting
Minutes - December 3, 1996
Page 8
(Tree Preservation Policy, Continued)
Jerrv Windschitl, Ashford Development - asked if the proposal will go to
a public hearing and will this be a replacement for Ordinance 29? Mr.
Olson stated the ordinance deals with shade tree disease and its
management with a small caveat at the end referring to the Tree
Preservation Policy. In revising the Tree Preservation Policy, the
intent is to include it as the last part of the existing ordinance.
Hearings will be held by the Planning Commission. There was no further
CO'Jncil comment.
ESTABLISH 1997 STATE AID STREET PROJECTS
MOTION by Dehn, Seconded by Kunza, to accept the recommendation of the
Road Committee. Motion carried unanimously.
PUBLIC WORKS BUILDING FOOTPRINT
Craig Cronholm, Adolfson and Peterson, reported the City Hall building
project is about one week behind schedule overall due to the weather.
He anticipated they will be able to start roofing next week. So far,
they are under budget. He then reviewed the preliminary footprint for
the Public Works building, which is the fifth revision. The preliminary
budget for the storage building and the S,SOO-square foot administration
portion is estimated at $1,770,000. Right now the costs are very high,
but he anticipates they will come back down. The total project averages
$60 per square foot.
Mr. Stone stated the existing building will be fully utilized for
maintenance and sign making. Once the Fire Department moves to a new
building, Public Works will have that additional space. The cold storage
building will be filled with existing equipment. It is fully insulated
and will be kept between 40 and 50 degrees in the winter.
Mr. Fursman reviewed the cash on hand and possible funding sources for
this structure. One source of funding would be for the Economic
Development Authority to bond for all or a portion of the cost, with the
bond payments made from the sale of commercial property which should
total between $2 to $3 million, a portion of the Water and Sewer
Departments' revenues, monies from the PIR fund which grows at a rate of
$50,00 to $250,000 per year depending on how many settlements come in,
percent of interest earnings, and/or ad valorem taxes. Also, the City
has just entered into an agreement to lease space on the water tower.
That $12,000 per year could go to debt service payments. The bond could
also be set up so the payments are accelerated over the years.
,.
Councilmember Knight asked about the possibility of doing a joint
project with the county regarding storage. Mr. Fursman stated the City
started this project quite some time ago, and the proposal of a joint
project with the county was raised only last month. The Council had
already authorized Adolfson and Peterson to take the project to the
construction document stage.
\
CITY of ANDOVER
1685 CROSSTOWN BOULEVARD N.w. . ANDOVER. MINNESOTA 55304 . (612) 755-5100
Road Committee Meeting Minutes
September 3,1996
The meeting was called to order at 6:00 PM at the Andover City Hall, 1685
Crosstown Boulevard NW, Andover, MN 55304.
Members present: Councilmember Mike Knight, Councilmember John Kunza
Also present: Scott Erickson, City Engineer
2. 1997 State Aid Road Reconstruction
The Road Committee discussed prioritizing the state aid streets for 1997. The
Committee recommended pursuing the reconstruction of Crooked lake
Boulevard. Trying to resolve the storm drainage issues that exist. This item was
also discussed with and concurred by the City Council at the September 3, 1996
City Council meeting.
,.
Other state aid road priorities that were discussed were the continuation of Jay
Street NW to north of Bunker lake Boulevard, the reconstruction of Tulip Street
NW, and the possible reconstruction of Ward lake Drive NW. The Road
Committee did not discuss improving the intersection of Bunker lake Boulevard
and Prairie Road, although that was previously discussed and recommended by
the City Council at a previous Council meeting.
3. SealcoatlSlurry Seal
The Road Committee field inspected the 1996 sealcoat and slurry seal project.
The Committee concurred that both sea/coating and slurry sealing appear to be
effectively maintaining the City streets. It was the general consensus that the
slurry seal was a more aesthetic type of seal but that the additional cost of the
, slurry seal was not warranted at this time. The Committee recommended
"'1Il staying with the sealcoat program.
4. Crooked lake Boulevard/Project 95-14
The Road Committee recommended pursuing the resolution of the drainage
easements and continuing with the reconstruction of Crooked lake Boulevard for
1997.
,.
Meeting was adjourned at 6:59 PM.
Respectfully submitted,
0I4L
.'
Scott Erickson
Recording Secretary
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
,;
DATE: January 21. 1997
AGENDA SECTION
Discussion Item
ORIGINATING DEPARTMENT
ITEM NO.
Approve Resolution for Financing/95-24/Coon Creek Trail
\1.
Scott EriCksoncfrL
Engineering
The City Council is requested to approve the attached resolution concurring with partial
funding of the Bunker Hills BikewaylWalkway Project (Coon Creek Trail) to be provide through
the Cooperative Trail Grant Program.
This resolution is required as part of the DNR trail grant the City will receive for this project.
)
/
/
j CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
A RESOLUTION CONCURRING WITH PARTIAL FUNDING OF THE BUNKER HILLS
BIKEWAYIWALKWAY TRAIL THROUGH THE COOPERATIVE TRAIL GRANT
PROGRAM.
WHEREAS, the City has adopted in the City Comprehensive Plan a bike/hike
trail system plan~inks residential areas with recreational and community facilities; and
i--f},A-f-
WHEREAS, the trail system plan includes a trail along Coon Creek; and
WHEREAS, the proposed trail along Coon Creek which will connect the Bunker
Hills Park and will provide a transportation link from residential areas to the City
facilities, the school campus and its numerous recreational facilities; and
WHEREAS, the City is not able to fully fund the Bunker Hills BikewaylWalkway
Connection; and
,
/
WHEREAS, the trail project is eligible for funding through the Cooperative Trail
Grant Program administered by the DNR.
NOW, THEREFORE, BE IT RESOLVED that the Andover City Council does
hereby concur with the partial funding of the Bunker Hills BikewaylWalkway
Connection through the Cooperative Trail Grant program; and does hereby name Jean
McGann, City Finance Director, as the City's Fiscal Agent for the Bunker Hills
BikewaylWalkway Connection project.
Adopted by the City of Andover this
21st day of
January
.1997.
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
)
DATE: January 21.1997
AGENDA SECTION
Discussion Item
ITEM NO.
Order Plans & Specs/94-30B/
City Hall Parking Lot Construction
1&.
ORIGINATING DEPARTMENT
Todd J. Haas~. A/
Engineerin~1'
clJl
The City Council is requested to approve the resolution ordering the improvement of Project
94-30B, City Hall Parking Lot Construction and directing preparation of plans and
specifications as recommended by the Andover Review Committee.
The improvements to be made to the parking lot would be to install concrete curbs and
gutters, install raised concrete medians with landscaping and overlay the existing parking lot.
The funding for this would come from TIF Funds.
. ,.
, ,
/
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ORDERING THE IMPROVEMENT OF CITY HALL PARKING
LOT CONSTRUCTION PROJECT NO. 94-30B AND DIRECTING
PREPARATION OF FINAL PLANS AND SPECIFICATIONS..
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Andover to hereby order improvement Project No. 94-30B.
BE IT FURTHER RESOLVED by the City Council of the City of Andover to
hereby designate the City Engineer as the Engineer for this improvement and
he is directed to prepare plans and specifications for such improvements.
MOTION seconded by Councilmember
and adopted by the
City Council at a regular meeting this 21st day of January ,19 97 , with
, ,
Councilmembers
voting
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
\. J)
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
j
DATE: January 21.1997
AGENDA SECTION
Discussion Item
ITEM NO.
Order Plans & Specs/94-30C/
City Hall Parking Lot Lighting
\C\ .
ORIGINATING DEPARTMENT
Todd J. Haas,
Engineerin~
1[
The City Council is requested to approve the resolution ordering the improvement of Project
94-30C, City Hall Parking Lot Lighting and directing preparation of plans and specifications as
recommended by the Andover Review Committee.
There currently are some security lights located along the north and east side of the existing
parking area. That lighting is currently located on wood poles.
To provide for more security and to meet requirements from Ordinance 8 (Zoning) lighting
would be recommended.
The funding for this would come from TIF Funds.
, ;
j
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
\
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ORDERING THE IMPROVEMENT OF CITY HALL PARKING
LOT LIGHTING PROJECT NO. 94-30C AND DIRECTING PREPARATION OF
FINAL PLANS AND SPECIFICATIONS..
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Andover to hereby order improvement Project No. 94-30C.
BE IT FURTHER RESOLVED by the City Council of the City of Andover to
hereby designate Wunderlich-Malec Engineering. Inc. as the Engineer for this
improvement and they are directed to prepare plans and specifications for such
improvements.
MOTION seconded by Councilmember
and adopted by the
. /
City Council at a regular meeting this 21 st day of January ,19 97 , with
Councilmembers
voting
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
)
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE January 2 L 1997
AGENDA SECTION
tn HRA Meeting
ORIGINATING DEPARTMENT
APPROVED
FOR AGENDA
ITEM
f\O. Public Hearing
1997 COBG Projects
and Budget
JD.
Planning '~~v'~
John Hinzman
City Planner
BY:
Request
The Andover Housing and Redevelopment Authority (HRA) is asked to hold a public
hearing and discuss and approve the following 1997 Community Development Block
Grant (COBG) Projects and Budget including:
I. Updating the Andover Comprehensive Plan.
2. Grants to Public Services Agencies - the process would be similar to the 1996
process.
3. Continuation of Park Handicap Accessibility Projects.
1997 Budget
Staff is recommending that the following amounts to be allocated towards the 1997
projects:
Comprehensive Plan
Public Service Pool
Park Handicap Accessibility
$17,418
$30,000
$6.000
Total $53,418*
* NOTE: The total is less the $1,000 administration fee charged by the County.
Attached for your review is a resolution approving the 1997 budget and projects.
,
/
MOTION BY:
SECOND BY:
j
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. R -97
A RESOLUTION APPROVING THE 1997 COMMUNITY DEVELOPMENT BLOCK
GRANT BUDGET TO BE USED TO CONDUCT PROJECTS WITHIN THE CITY OF
ANDOVER FOR THE BETTEIUvtENT OF ANDOVER RESIDENTS.
WHEREAS, the Housing and Redevelopment Authority recognizes the need to use
Community Development Block Grant funds for the bettennent of Andover residents;
and
WHEREAS, the County of Anoka makes said funds available to the City through the
United States Department of Housing and Urban Development, following guidelines
established for the use of Community Development Block Grant funds; and
WHEREAS, the City will receive funds distributed by Anoka County to conduct projects
for the residents of the City for the 1997 fiscal year; and
WHEREAS, a public hearing notice was published in the Anoka Union indicating a
translation service would be provided as deemed necessary.
NOW, THEREFORE, BE IT RESOL VED, that the Housing and Redevelopment
Authority of the City of Andover hereby approved the 1997 Community Development
Block Grant Projects and Budget.
Adopted by the Housing and Redevelopment Authority of the City of Andover on
this 21 st day ofJanuarv, 1997.
CITY OF ANDOVER
ATTEST:
J.E. McKelvey, Mayor
Victoria V olk. City Clerk
/
Project # 1
PRELIMINARY PRO.fECT REOUEST
Anoka County Community Development Block Grant - 1997
I. PROJECT NAME
Andover Comprehensive Planning
II. PROJECT ACTIVITY
The proposed project will update and improve long range planning efforts within
the City. The current Andover Comprehensive Plan was completed in 1991 and
approved in 1995. It addresses few, if any, housing (low and moderate income)
issues. Because of the rapid growth experienced by Andover, the Comprehensive
Plan should address public services and facilities. Administrative costs will be
included in this project.
All residents of the City of Andover will benefit from the update and
improvement of the City's Comprehensive Plan. As the City continues to grow,
residents will be better served if the City has long-range goals and plans with
which to guide development.
III. &
IV. PROJECT DURATION
The Comprehensive Plan is projected to take one to three years to update,
including plan preparation, public input, City approval, Metropolitan Council
approval and publication. The City Comprehensive Plan will guide development
and City improvement, if implemented properly, for the next five to seven
years...into the next century.
V. This project would address the problems of housing, sewer and water capacity
planning, parks and recreation, public facility development, commercial
development and other development and growth issues.
VI. The Andover City Council proposes to use $17,418 in 1997 for the task of
updating the Comprehensive Plan. Total dollars spent will depend upon the
resources needed to resolve the issues imposed upon the City by Met Council.
VII. 1997 Planning Costs -- $17,418.
)
VIII. Because this project will be a City-wide effort, it is difficult to determine at this
time the exact number of households that will be incorporated into this project.
. J
Page 2
Andover CDSG Proposal
Comprehensive Plan
January 21, 1997
It is expected that the project will impact the community as a whole.
IX. Andover believes that planning long range growth is vital to the proper use of
resources within the City, including finances and land. As the City continues to
improve long range planning efforts within the City, all residents will benefit from
a better living environment.
X. David L Carlberg, Community Development Director, is the project contact
person.
XII. David L Carlberg, Community Development Director, Jean McGann, Finance
Director and William J. Hawkins, City Attorney, are the individuals authorized to
request reimbursements for project expenses.
XIII. PROJECT SCHEDULE
July 1, 1997 - June 30, 1998 -
Revisions to Overall Comprehensive Plan
;
Project #2
PRELIMINARY PROJECT REOUEST
/
Anoka County Community Development Block Orant - 1997
I. PRO,JECT NAME
Andover Public Service Assistance Program
II. PROJECT ACTIVITY
The proposed project will continue as it did in 1996 to assist several local public
service programs that serve low and moderate income families or individuals.
The City will designate a portion of the COSO funds for programs that meet
COBO criteria. An application procedure, approved by Anoka County, will be
used to determine which programs receive funding. The application will be
similar to the one used in 1996. All public service programs must serve low and
moderate income individuals. Administrative costs will be included in this
project.
III. &
IV. PROJECT DURATION
This will be an on-going project. The Andover City Council believes that
programs that serve low to moderate income families/individuals should receive
some level of funding from the COBO funds annually.
V. This project would address the problems of services for senior citizens,
handicapped individuals and services for the homeless.
VI. The Andover City Council proposes to use at least $30,100 in 1997 for public
service programming. Total dollars spent will depend upon the number and
amount of the requests received by the City.
VII. Public Service Budget
$30,000
VIII. Because this project will be a City-wide effort, it is impossible to determine at this
time the number of households that will be incorporated into this project. The
actual figures will be determined once awards have been made and reports from
subrecipients have been received. It is expected, as in past years, that a number of
Andover and area households would be effected.
)
IX. Andover believes that its financial involvement in public service program funding
is vital to the growth of services required for a growing community. Andover
recognizes the need for programs that serve both local and regional clientele and
"
Page 2
Andover CDSG Proposal
Public Services
January 21, 1997
this effort is part of the overall effort to fund public service programs throughout the
Twin Cities metropolitan area.
X. David L. Carlberg, Community Development Director, is the project contact
person.
XII. David L. Carlberg, Community Development Director, Jean McGann, Finance
Director and William G. Hawkins, City Attorney, are the individuals authorized
to request reimbursements for project expenses.
XIII. PROJECT SCHEDULE
January 22, 1997 - February 21,1997
Receive Applications,
March 4, 1997
HRA review and awarding of funds
to Public Service Agencies
Project #3
I
/
PRELIMINARY PROJECT REOUEST
Anoka County Community Development Block Grant - 1997
I. PROJECT NAME
Andover Park Handicap Accessibility Project.
II. PROJECT ACTIVITY
The proposed project is continued from 1996. The project funds will be used
towards making existing parks handicapped accessible. The funds will be used
for sidewalk ramps, etc.
The total number of persons receiving benefit from this project is unknown at
this time.
III. &
IV.
PROJECT DURATION
/'
This will be an on-going project in the City of Andover. This City will evaluate
the project in the near future to determine the program's effectiveness and if the
program will continue.
V.
This project would address the problems of making the City's park system
handicap accessible.
VI.
The City is requesting $6,000 be allocated toward the project for the 1997 fiscal
year.
VII.
1997 Handicapped Accessibility Project expenditure: $6,000
VIII. Because this project will be a City-wide effort, it is impossible to determine at
this time the number of households that will be served by this project.
IX. The use of funds for handicapped accessibility is anticipated to be long term
project for the City of Andover. The City recognizes the need to construct parks
that are handicapped accessible to improve the quality of parks for all residents of
the City.
./
Page Two
Andover CDBG Proposal
Park Handicap Accessibility
January 21, 1997
X. David L. Carlberg, Community Development Director is the project contact
person.
XII. David L. Carlberg, Community Development Director, Jean McGann, Finance
Director and William G. Hawkins, City Attorney are the individuals authorized to
request reimbursements for project expenses.
XIII. PROJECT SCHEDULE
March 1, 1997 - July 1, 1997
Park Board to determine
exact use of funds for
accessibility improvements.
July 1, 1997 - June30, 1998
Construction of
improvements.
j
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
j
DATE:
Januarv 21. 1997
AGENDA SECTION
ORIGINATING DEPARTMENT
Staff, Committee, Commission
Planning
ITEM NO.
Appoint P&Z Commissioners
and Chairpersons
61\.
David L. Carlberg
Community Development Director
~
The City Council is requested to appoint commissioners and chairpersons for the Planning and Zoning
Commission.
Commissioners
The Council, at the January 7, 1997 meeting, reappointed the following member:
Jeff Luedtke
/
The Council interviewed the following applicants to fill the vacancy on the commission:
Mike Gamache
Keith (Jon) Hempel
Brian Barringer
Gary Magill
Don Jacobson
The successful applicant's term will expire on December 31, 1999 (3 year terms).
Chair and Acting Chair
Jay squires has served as chairperson of the commission for the past three (3) years. Randy Peek is
currently the acting chairperson.
The Council on January 7, 1997 directed staff to contact Mr. Peek to see ifhe was interested in being
appointed as chairperson. Mr. Peek has indicated he would be willing to serve as chairperson. Staff has
also contacted Mr. Squires as to the acting chairperson position. He has agreed to serve in this capacity
if the Council wishes.
/
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
/
DATE: January 21. 1997
AGENDA SECTION
ORIGINATING DEPARTMENT
Staff, Committees, Commissions
City Clerk \.~ .
ITEM NO.
S..s:hedule Board of Review
.;1;1 .
The City Council is requested to schedule the annual Board of Review. Thursday, April 1 0,
1997 is probably the best date for the meeting so that if it needs to be continued it can be done
at the regular Council meeting of April 15th.
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
.'
DATE: January 2 t. t 997
AGENDA SECTION
ORIGINATING DEPARTMENT
Non-Discussion/Consent Item
Finance ~rY\
Jean McGann
ITEM NO.
Establish 1997 Park Commission Per diem
~.
REQUEST:
The City Council is requested to establish the 1997 Park Commission per diem rates as indicated on the
attached resolution.
/
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
A RESOLUTION AUTHORIZING A PER DIEM COMPENSATION TO PARK
COMMISSION ORDINANCE SUB-COMMITTEE
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES:
A PER DIEM COMPENSATION IN THE AMOUNT OF $20.00 SHALL BE
ALLOWED PER MEETING FOR THE CHAIRPERSON AND $15.00 SHALL BE
ALLOWED PER MEMBER OF THE PARK COMMISSION ORDINANCE
REVIEW SUB-COMMITTEE.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ANDOVER THIS 21ST
DAY OF JANUARY, 1997.
CITY OF ANDOVER
J. E. McKelvey - Mayor
ATTEST:
Victoria V olk - City Clerk
, ,
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE: January 21. 1997
AGENDA SECTION
ORIGINATING DEPARTMENT
Non-Discussion/Consent Item
Finance '1lY}
Jean McGann
ITEM NO.
~~bIiSh 1997 Planning & Zoning Per diem
REQUEST:
The City Council is requested to establish the 1997 Planning and Zoning per diem rates as indicated on
the attached resolution.
J
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
A RESOLUTION AUTHORIZING A PER DIEM COMPENSATION TO
PLANNING AND ZONING COMMISSION ORDINANCE SUB-COMMITTEE
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES:
A PER DIEM COMPENSATION IN THE AMOUNT OF $30.00 SHALL BE
ALLOWED PER MEETING FOR THE CHAIRPERSON AND $15.00 SHALL BE
ALLOWED PER MEMBER OF THE PLANNING AND ZONING COMMISSION
ORDINANCE REVIEW SUB-COMMITTEE.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ANDOVER THIS 21ST
DAY OF JANUARY, 1997.
CITY OF ANDOVER
J. E. McKelvey - Mayor
ATTEST:
Victoria V olk - City Clerk
J
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE: Januarv 21. 1997
AGENDA SECTION
ORIGINATING DEPARTMENT
Non-Discussion/Consent Item
Finance ~
Jean McGann
ITEM NO.
1~~IiSh 1997 Mayor & City Council Annual Salary
REQUEST:
The City Council is requested to establish the 1997 Mayor and City Council annual salary rates as
indicated on the attached resolution.
J
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
A RESOLUTION AUTHORIZING THE MAYOR AND CITY COUNCIL
ANNUAL SALARY.
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES:
AN ANNUAL SALARY IN THE AMOUNT OF $4,200 SHALL BE PAID TO THE
MAYOR OF THE CITY OF ANDOVER AND AN ANNUAL SALARY IN THE
AMOUNT OF $3,600 SHALL BE PAID TO CITY COUNCIL MEMBERS OF THE
CITY OF ANDOVER.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ANDOVER THIS 21ST
DAY OF JANUARY, 1997.
CITY OF ANDOVER
J. E. McKelvey - Mayor
ATTEST;
Victoria V olk - City Clerk
)
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
J
DATE: January 21. 1997
AGENDA SECTION
ORIGINATING DEPARTMENT
Non-Discussion/Consent
City Clerk
0.6.
ITEM NO.
Approve Kennel License Renewal/
Hobnail Dalmatians
A(::.
The City Council is requested to approve the 1997 kennel license for Hobnail Dalmatians, 16326
Verdin Street NW.
We have not received any complaints regarding this operation.
I
)
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
I
DATE:
January 21. 1997
AGENDA SECTION
ORIGINATING DEPARTMENT
Non-discussion
Planning ~
David L. Carlberg
Community Development Director
ITEM NO.
&1~lanning Intern Stipend
The City Council is asked to approve a stipend in the amount of $6 an hour for LaD awn
Osmundson. LaD awn is a junior at Gustavus Adolphus College, who is interning for the month
of January in the Planning Department. LaDawn is also an Andover resident, living in the
community for fifteen years. As a part of the internship, LaDawn will be keeping a daily log of
her experiences and will be preparing a final paper on her internship. With Council approval,
the stipend for the internship will come from excess 1996 Planning Department funds that will
be requested to be reserved and general fund contingency.
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
. )
DATE:
January 21. 1997
AGENDA SECTION
Non-Discussion/Consent Items
ORIGINATING DEPARTMENT
ITEM NO.
4Jf~ePt Feasibility Report/96-30fTimber Oaks Estates
Todd J. Haa~, .../
Engineering~
~t
The City Council is requested to approve the resolution accepting feasibility study, waiving
public hearing, ordering improvement and directing preparation of plans and specifications for
the improvement of Project 96-30 for sanitary sewer, watermain, street and storm sewer in the
area of Timber Oaks Estates.
/
, /
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ACCEPTING FEASIBILITY STUDY, WAIVING PUBLIC
HEARING, ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF
PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO.
96-30 FOR SANITARY SEWER. WATERMAIN STREET AND
STORM SEWER IN THE FOLLOWING AREA TIMBER OAKS ESTATES.
WHEREAS, the City Council did on the 19th day of November, 19 96 ,
order the preparation of a feasibility study for the improvement; and
WHEREAS, such feasibility study was prepared by TKDA and
presented to the Council on the 21st day of January, 19---9L; and
WHEREAS, the property owners have waived the right to a Public Hearing;
and
,
I
I
WHEREAS, the City Council has reviewed the feasibility study and declares
the improvement feasible, for an estimated cost of $ 393 015.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby receive the feasibility report with an estimated total cost of
improvements of $ 393.015.00 waive the Public Hearing and order
improvements.
BE IT FURTHER RESOLVED by the City Council to hereby direct the firm
of TKDA to prepare the plans and specifications for such improvement project.
BE IT FURTHER RESOLVED by the City Council to hereby require the
developer to escrow for the sum of $ 30.700.00 with such payments to be
made prior to commencement of work on the plans and specifications
MOTION seconded by Councilmember and adopted by the
City Council at a regular meeting this 21st day of January ,19 97 , with
Councilmembers
voting
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
.J
Victoria Volk - City Clerk
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
, )
DATE: lanuarv 21. 1997
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Todd J. Haas,
Engineeri~t
ITEM NO.
Accept Petition/Order Feasibility Report!
",97-7/Crown Pointe East 2nd Addition
:x'l.
The City Council is requested to approve the resolution declaring adequacy of petition and
ordering preparation of a feasibility report for the improvement of sanitary sewer, watermain,
street and storm sewer for Project 97-7, in the Crown Pointe East 2nd Addition area.
As the Council will note, we have identified the engineering firm of McCombs Frank Roos and
Associates, Inc. to prepare the feasibility report for this project. We are evaluating various
consulting engineering firms to supplement the engineering support provided by TKDA when
we feel the project load warrants.
/
)
'. ) CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING
PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF
SANITARY SEWER. WATERMAIN STREET AND STORM SEWER ,
PROJECT NO. 97-7, IN THE CROWN POINTE EAST 2ND ADDITION
AREA.
WHEREAS, the City Council has received a petition, dated December 31,
1996, requesting the construction of improvements; and
WHEREAS, such petition has been validated to represent the signatures of
100% of the affected property owners requesting such improvement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover that:
. . / 1. The petition is hereby declared to be 100% of owners of property affected,
thereby making the petition unanimous.
2. Escrow amount for feasibility report is $1.000.00
3. The proposed improvement is hereby referred to McCombs Frank Roos
Associates. Inc. and they are instructed to provide the City Council with a
feasibility report.
MOTION seconded by Councilmember and adopted by the
City Council at a regular meeting this 21 st day of January , 19 97, with
favor of the resolution, and Councilmembers
against, whereupon said resolution was declared passed.
voting in
voting
Councilmembers
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
/
l\n~rb
iaJ:\l~lpv~ntt1t aJur.pnruftl1tlt ]ttt.
~()~O '.. ip2nd \.a:l'l(J N.W.: Andovar. MN 6.5904 ", (;12.~27.9217
1?ec~mber 31, 1.996
M~'. soott EdCJ<.SOIl
city Engineer
ci ty of 1\ndovel." .
,~n~ nFn~Rtown Bl~d UN
Al'Ido'v",,:, '!>iN 5 ~3'04' .
1tI::: I"rql~olHHl $h'OW1\ 1'<>:I.~t"o' !::tlt;;t. )ll\$$ Add!t.~ on sl1bd~ vir.1C>1\
D~a~ 'H~. ErioJ<.$oq,
I Aflht:o):'d Oev~lol?me1'!t. :col:poi'at:l.ol\, :!:nc. do~1'!: hBl'Aby T,let1t:ion (;C:H^
in\provemcnt~. pi tho conr;\'l'uct.iol' c.f we.{,Yl. l)l,dn, fl.B1~it~ry 11I\\,j'~1'.
tJtOl'l\\ sewer and li\:1:"".tr:; wi~h CC:'I)'H:ct~. c\u:b an'd <;]\.IH;<ill:' with I: 1\ r,
cOl}te of t.ho. ~:mJ?r.~v.~tn(.l.I\t, to bo ~1:lf:)l:!F.;8ed a9~:i.ll$t tho }WlIH 1: it il',/]
P"-OpC;l:ty w.h f(II,)' ~ Ii A9Fc:dbet;'l ~s:
c):'owl\Pointe" :Fj~st, :>.nr\ Anci Hj rm
Said petition is u,minimQus and the public hearing may be waived.
We reC;!ueet that ll. tl!liudbility t"e.POI.^t b$ p,,'!"pargd toe so....l) a~
possible.. H.~ . h.av,e .encl.o~~d ~ chc.C!1t fol.' 1:hc 1;.] ,600.00 f(.) t.ho
Cc'apibilit':f ror.Qr-to 9~pq.n.r.:as.' . . "
. . -.' ~ '.. . . . . . '
. .
(Tm. :f 1,000,'00' .w;rt"r" BEcm;lD!T~D ToWAnO 1 S'i; i)'(PllpUE~EN'T' RSCROW).
Sincerely,
~w~
J{r!) W:1lldl'.lClh ~ l-~l., ~l1Q~ !dRnt,
~Bh!ord DCVClop,ml)l)t..corpon'i;ion, 1.no,
. '
'17-7
,)
~ "'.!1. .-. _" 13: =.99"7
RECEIVED
JAN 1 7 1997
CITY OF ANDOVER
Mr. S;:ott Erickson
Ci tv 211s;in8-:::r
Ci t::" c E Andc. .v-er
16.35 CrCi.sst~)~"n El Vl:. In...;
Alldover, Mn 55304
RE: Proposed Crown Pointe East Second Addi~i0n subdivision
Dear Mr. Erickson;
Alan and Renee Chapman does hereby petition for improvements by the
construction of Water main, sanitary sewer, storm sewer and streets
with concrete curb and gutter with the costs of the improvement to
be assessed against the benefiting property wh~ch is described as:
I
Crown Poi~te East Second Add~tion
Said petition is unanimous and the public hearing may be waived.
We request that a feasibility report be prepared as soon as
possible.
Alan Chapman
Renee chapman
, /
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
)
DATE:
Januarv 21. t 997
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Scott EricksonJl
Engineering
ITEM NO.
Approve Change Order #1/94-33B/Commercial
Blvd. Ext./Contamination & Debris Removal
~O.
The City Council is requested to approve the resolution approving Change Order #1 to Project
94-33B, Commercial Boulevard NW Extension/Contaminated Soil and Debris Removal.
This change order provides a $6,000.00 deduction to the original contract for a change to the
plastic material covering the soil piles and it also includes an addition to the contract in the
amount of $34,365.00 for additional contaminated soil excavated from the Best Auto site.
\
)
J
./
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION APPROVING CHANGE ORDER #~ TO PROJECT NO.
94-33B. COMMERCIAL BOULEVARD NW EXTENSION/CONTAMINATED
SOIL & DEBRIS REMOVAL (PART 1).
WHEREAS, the City of Andover has a contract for Project No. 94-33B
with Belair Excavating of New Brighton. MN .
NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to
hereby approve the change order to Project No. 94-33B.
MOTION seconded by Councilmember
and adopted by the
City Council at a regular meeting this 21st day of January ,19---.9L,
with Councilmembers
voting in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was passed.
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
j
, )
CHANGE ORDER NO. 1
CITY OF ANDOVER
COMMERCIAL BOULEVARD NORTHWEST
CONTAMINATED SOIL AND DEBRIS REMOVAL PROJECT
MFRA #11370
OWNER:
CONTRACTOR:
ENGINEER:
City of Andover
Belair Excavating
McCombs Frank Roos Associates, Inc.
REASON FOR CHANGE ORDER: 1. Deduct to substitute 10 mil polyethylene for the
specified 40 mil thickness (see attached letter from
Belair).
2. Additional excavation and stockpiling of
contaminated soil and debris; 2,250 cubic yards
(C.Y.).
DEDUCT FROM
CONTRACT
UNIT
1. DEDUCTIONS: QUANTITY PRICE AMOUNT
Excavate & Stockpile
Contaminated Soil & Debris 3,000 C.Y. $ 2.00/CY $(6.000.00)
TOTAL DEDUCTIONS $(6,000.00)
CONTRACT
, UNIT
2. ADDITIONS: OUANTITY PRICE AMOUNT
Excavate & Stockpile
Contaminated Soil & Debris 750 C.Y. $ 18.82/CY $14,115.00
Optional bid item, Excavate
& Stockpile Contaminated
Soil & Debris greater than
3,750 C.Y. 1,500 C.Y. $ 13.50/CY $20.250.00
TOTAL ADDITIONS $34,365.00
ORIGINAL CONTRACT AMOUNT:
CHANGE ORDER NO.1 - DEDUCT:
CHANGE ORDER NO.1 - ADD:
REVISED CONTRACT AMOUNT:
$ 69,060.00
$( 6,000.00)
$ 34365.00
$ 97,425.00
RECOMMENDED:
By:
.
R.~ f&rA
McC6Rl1:is rank Roos Associates, Inc.
Date:
\'Z.j ~9/9b
I
,
,
j
APPROVED:
'"'/111 0--9. ~ Date: December 30.1996
By:
Belair Excavating Mark D. Murlowski, C. F. O.
ACCEPTED:
By:
City of Andover
c;m.in; 11370;co#l
/
Date:
i
,
)
AUG-26-1996 12:52
BELA I R
6127860769 P.01/01
3ELAIR--
EXCAVATING
August 26, 1996
McCombs Frank Roos Associates
ATIN: MrR. Jeff Elliott, P.E.
15050 23rd Avenue North
Plymouth, MN 55447
F"d 1-~'8S.3'2..
PhonB .
Fax'
SUBJECT: Commercial Boulevard Northwest
Contaminated Soil and Debris Removal Project
Andover, Minnesota
Belair No. 3615
Dear Mr. Elliott:
In response to your verbal acceptance of our request to substitute 10 mil polyethylene for the
specified 40 mil thickness, the cost per cubic yard of excavation will decrease $ 2.00 to $18.82
per cubic yard.
Belair will charge an additional lump sum cost of $1,350 for providing an aU-water separator
prior to sanitary sewer discharge. The oil-water ~parator will have a maximum retention time
of 30 minutes at a flow of SO ~m. If flows arc Irca.tcr, Belair reiC1'Va the rilht to provide
alternative pricing. This price includes a flow meter to track discharJe rate and total volume.
If the flow meter is not required or provided by others, deduct $400 from the lump sum cost.
Please confirm your acceptance of this alternative pricing by August 28. 1996. If you have
any questions or comments, please contact me at (612) 786-1300.
rd:cere~.. .
r~~ A..Kv~nson
Senior Project Manager
RAE
,
)
2200 01.0 HIGHWAY B - NEW BRIGHTON, MINNESOTA5S112' (612) 786-1300- Fax: (612) 786-0769
eaUAL OPPORTUNllY AND AFFIRMATIVE ACTION EMPLOYER
TOTAL P.01
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
,
, J
DATE: January 21. 1997
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Scott Erickson~t.
Engineering
ITEM NO.
Approve Change Order #1 (Balancing)/93-17/Crown Pointe
_?I
The City Council is requested to approve the resolution approving Change Order #1 to Project
93-17, Crown Pointe.
This change order provides a $24,771.57 deduction to the original contract.
/
,
)
,
)
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION APPROVING CHANGE ORDER # 1(BALANCING) TO
PROJECT NO. 93-17, CROWN POINTE.
WHEREAS, the City of Andover has a contract for Project No. 93-17 with
C.W. Houle Inc. of Shoreview. MN .
NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to
hereby approve the change order to Project No. 93-17
MOTION seconded by Councilmember
and adopted by the
City Council at a regular meeting this 21st day of January ,19---.9L,
with Council members
voting in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was passed.
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
\. /
CHANGE ORDER
J
TOLTZ, KING, DUVALL, ANDERSON
AND ASSOCIATES, INCORPORATED
Engineers-Architects-Planners
Saint Paul, MN Nov 22.
19~ Comm. No. 10676
Change Order No. -1--
To
C W Houle. Inc.
for
Crown Pointe (City Project 93-17\
for
City of Andover. Minnesota
You are hereby directed to make the following change to your contract dated
Julv 16. , 19~. The change and the work affected thereby
is subject to all contract stipulations and covenants. This Change Order will
(increase) (decrease) (not change) the contract sum by Twentv-four
Thousand Seven Hundred Seventy-one and 57/100 Dollars ($ 24.771 57 ).
COMPENSATING CHANGE ORDER
This change order shows the actual quantities installed at the unit price bid
.amounts (see attached itemization) :
NET CHANGE
(Deduct) $24,771.57
J
Amount of Original Contract $
Additions approved to date (Nos. $
Deductions approved to date (Nos. $
Contract amount to date $
Amount of this Change Order (Add) (Deduct) (Not Changed) $
Revised Contract Amount $
420.621.25
0.00
0.00
420.621.25
-24.771.57
395.849.68
Date
TOLTZ, KING, DUVALL, ANDERSON
AND ASSOCIATES, INCORPORATED
By ,/Zk LJ?n_~~-- JJ
Richard M. Odland, P.E.
Approved CITY OF ANDOVER. MINNESOTA
Owner
By
Approved C.W. HOULE. INC
By ~~ k/ JJ-~
C~tract;or
/,t 5)96
Date
White - Owner*
Pink - Contractor*
Blue - TKDA
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
j
DATE: January 21. 1997
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Scott Erickson,~l
Engineering
ITEM NO.
Approve Final Payment/93-17/Crown Pointe
~~
.~~.
The City Council is requested to approve the resolution accepting work and directing final
payment to C.W. Houle, Inc. in the amount of $25,756.11 for Project 93-17, Crown Pointe.
)
, /
, J
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO
C.W. HOULE. INC. FOR PROJECT NO. 93-17, CROWN POINTE.
WHEREAS, pursuant to a written contract signed with the City of Andover
on July 16 , 19 96, C.w. Houle. Inc. of Shoreview. MN has satisfactorily
completed the construction in accordance with such contract.
NOW THEREFORE, BE IT RESOLVED by the City Council of Andover,
Minnesota that the work completed under said contract is hereby accepted and
approved; and
)
BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby
directed to issue a proper order for the final payment on such contract,
reimbursing the contractor's receipt in full.
MOTION seconded by Councilmember
and adopted by the
City Council at a regular meeting this 21st day of January ,19---.9L, with
Councilmembers
voting in favor of
the resolution, and Councilmembers
voting
against, whereupon said resolution was passed.
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
, J
"
J
Comm. No. 10676
Cert. No. ....1.!Einal)
St. Paul. MN November 22.
,19..22-
To
City of Andover. Minnesota
Owner
This Certifies that
C.W. Houle. Inc.
, Contractor
For
Crown Pointe (Citv Proiect 93-17)
Is entitled to
Twenty-five Thousand Seven Hundred
Fifty-six and - - -- - -- - -- - - -- - - 11/100 ($ 25.756.11 )
being 4th (Final)estimate for partial payment on contract with you dated
July 16
19..2Q
Received payment in full of above Certificate.
~ H/))~
A)pv. 2Sr.A
,19.t(
TOl TZ, KING, DUVALL, ANDERSON
AND ASSOCIATES, INCORPORATED
ENGINEERS AND ARCHITECTS
1500 Piper Jaffray Plaza, 444 Cedar Street
SI. Paul, Minnesota 55101-2140
~~d:J ;;?/7~-j)
Richard M. Odland, P .E.
November 22. 1996
CONTRAcroR
RECAPITULATION OF ACCOUNT
AMOUNT OFTIIlS CERTIF1CATE
I CONTRACT I
I PLUS EXTRAS I PAYMENTS CREDITS
, 420.621125 I I I
I I I 370.093157 I
I I I I I
I I I I I
1 24.771157 I I I
I I 1 1
I 1 I 1
I I I I
1 I I I
I I I I
I I I ,
I , I 1
I I I I
I I I I
1 I I I
I I , I
I 1 25.7561l1 I
I 1 I I
I ''95 849168 I 195.849168 I
I I I I 1
I I I I I
I I I 0100 I
I I I I I
I I I I I
1 395.849168 I 395,849168 I
J
Contract once olus extras
All previous oavrnents
All orevious credits
Extra No. Chanl!e Order No, 1 (Cornoensatinl!)
Credit No.
Totals
Credit Balance
.' TIlere will remain unpaid on contract after payment
of this Certificate
./
TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED
Engineers-Architects-Planners Saint Paul, Minnesota 55101
\
)
PERIODICAL EST~TE rOR PARTIAL PAYMENTS
Estimate No.-A- Period Ending Ncv~mb~r 22, 19~
Project Crown pointe 193-171
Location Andover. Minnescta
Contractor C.W. Houle. Inc.
Page 1 of 1 Corom. No. 10676
Original Contract Amount
$ 420.621 25
Total Contract Work Completed
Total Approved Credits
Total Approved Extra Work Completed
Approved Extra Orders Amount Completed
$ 395.849.68
$
$
$
Total Amount Earned This Estimate
$ 395.849.68
/
Less Approved Credits
Less ~% Retained
Less Previous Payments
Total Deductions
$
$ 0.00
$ 370.093.57
$ 370.093.57
Amount Due This Estimate
$
25.756 11
Contractor ~ W J!-~
Date J)} Z-S}JI:.
Engineer
a~AdJ /if?-
./
C)~.?~
Date
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
/
DATE: January 21 1997
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Todd J. Haas,
Engineering~
cbt
ITEM NO.
qrder Plans & Specs/97-3/Cracksealing
~~.
The City Council is requested to approve the resolution ordering the improvement of street
cracksealing and directing the preparation of final plans and specifications for Project 97-3.
The area proposed for cracksealing is identified on the attached map. Cracksealing is the
necessary preparation of the streets before sealcoating can occur.
The funding for this project will be from the 1997 cracksealing budget.
;'
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ORDERING THE IMPROVEMENT OF CRACKSEALlNG
PROJECT NO. 97-3 AND DIRECTING PREPARATION OF FINAL PLANS AND
SPECIFICATIONS..
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Andover to hereby order improvement Project No. 97-3 .
BE IT FURTHER RESOLVED by the City Council of the City of Andover to
hereby designate the City Engineer as the Engineer for this improvement and
he is directed to prepare plans and specifications for such improvements.
MOTION seconded by Councilmember
and adopted by the
City Council at a regular meeting this 21 st day of January ,19 97 , with
"
, )
Councilmembers
voting
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
,
/
DATE: January 21.1997
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Todd J. Haas, A,,/'
Engineering~
ITEM NO.
L~~r~er Plans & Specs/97-4/Sealcoating
The City Council is requested to approve the resolution ordering the improvement of
sealcoating and directing the preparation of final plans and specifications for Project 97-4,
sealcoating. The attached map shows the proposed 1997 sealcoat area.
The funding for this project will be from the 1997 sealcoat budget.
.'
/
)
/
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ORDERING THE IMPROVEMENT OF SEALCOATING
PROJECT NO. 97-4 AND DIRECTING PREPARATION OF FINAL PLANS AND
SPECIFICATIONS..
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Andover to hereby order improvement Project No. 97 -4 .
BE IT FURTHER RESOLVED by the City Council of the City of Andover to
hereby designate the City Engineer as the Engineer for this improvement and
he is directed to prepare plans and specifications for such improvements.
MOTION seconded by Councilmember
and adopted by the
City Council at a regular meeting this 21st day of January , 19 97 , with
/
Councilmembers
voting
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
)
DATE: January 21 1997
AGENDA SECTION
Non-Discussion/Consent Item
ITEM NO.
Order Plans & Specs/97-11/1997 Misc.
Concrete Curb & Gutter
~,::).
ORIGINATING DEPARTMENT
Todd J. Haas,. L
Engineering~(
The City Council is requested to approve the resolution ordering the improvement of concrete
curb and gutter repairs and directing the preparation of final plans and specifications for
Project 97-11, Miscellaneous Concrete Curb and Gutter.
/
J
,
I
/
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ORDERING THE IMPROVEMENT OF MISCELLANEOUS
CONCRETE CURB AND GUTTER PROJECT NO. 97-11 AND DIRECTING
PREPARATION OF FINAL PLANS AND SPECIFICATIONS..
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Andover to hereby order improvement Project No. 97-11 .
BE IT FURTHER RESOLVED by the City Council of the City of Andover to
hereby designate the City Engineer as the Engineer for this improvement and
he is directed to prepare plans and specifications for such improvements.
MOTION seconded by Councilmember
and adopted by the
City Council at a regular meeting this 21 st day of January ,19 97 , with
/
Cou ncilmembers
voting
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
\ .1
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
,
)
DATE:
January 21. 1997
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
ITEM NO.
Approve Quote/94-33E/Exploratory Excavation/
')Commercial Boulevard
I ('!'j ("
Scott Erickson,&l
Engineering
The City Council is requested to award the quotation for the Exploratory
Excavations/Commercial Boulevard, Project 94-33E, to Old Is Gold in the amount not to
exceed $3,150.00.
This work consists of exploratory backhoe digs for Commercial Auto and the Y2 acre site
retained by the Heidelbergers at Mom's Auto Salvage. This work will help provide information
as to possible contamination or buried debris on these sites prior to the City's purchase of
them.
Quotation requests were received from 3 separate contractors.
J The work is based on a not to exceed amount of 15 hours of backhoe work.
Quotes received are as follows:
Contractor
Quote
Old Is Gold
Forest Lake Contracting
Sauter & Sons, Inc.
$3,150.00
$3,500.00
$3,600.00
We have worked with Old Is Gold in the past and recommend them to perform the work.
,
, )
AGENDA
r-o.
ITEM
r-o.
31.
, J
MOTION BY:
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
January 21, 1997
SECTION
ORIGINATING DEPARTMENT
APPROVED
FOR AGENDA
Non~Discussion Item
Fire Department
Fire Department
Retirement! Appreciation Dinner
Dan Winkel, )),rN .
Fire Chief
BY:
The Fire Department is requesting the City Council to approve the use of$500.00 of
Fire Department funds to offset costs, for the First Annual Andover Fire Department
Retirement/Appreciation Dinner. The department intends to make this an annual event
honoring retiring firefighters.
In addition to acknowledging our retired firefighters, the intent is to also congratulate
and honor the current firefighters who have, and continue to do, an excellent job.
Please note that the spouses will certainly be included in our activities,
This year's event is scheduled for Friday, January 24, at 6:00 PM. The Fire Department
wishes to thank the City Council for your consideration on this request.
SECOND BY:
- ........
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AGENDA
f\O
ITEM
f\O
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,
, I
MOTION BY:
CITY OF ANDOVER
REQUEST FOR COUNea ACTION
DATE
January 21, 1997
SECTION
Non-Discussion Item
ORIGINATING DEPARTMENT
Fire Department
APPROVED
FOR AGENDA
Fire Department
Fourth Quarter 1996 Emergency
Response Totals
Dan Winkel, d" ~
Fire Chief . tV .
BY:
The breakdown for total emergency calls for the Fourth Quarter of 1996 are as follows:
October
November
December
66
61
58
For the year of 1996, the Andover Fire Department responded to 722 calls, compared
to 625 for the year 1995.
Complete 1996 data will be included in the Fire Department Annual Report, which will be
disseminated to council members and city staff within the next few months.
seCOND BY:
--..
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FEASIBILITY REPORT FOR
TIMBER OAKS ESTATES
UTILITY AND STREET IMPROVEMENTS
CITY PROJECT NO. 96-30
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CITY OF ANDOVER, MINNESOTA
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JANUARY 21,1997
Comm. No. 11258
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TKDA
TOLTZ. KING. DUVALL, ANDERSON
AND ASSOCIATES. INCORPORATED
ENGINEERS. ARCHITECTS. PLANNERS
1500 PIPER JAFFRAY PLAZA
444 CEDAR STREET
SAINT PAUL, MINNESOTA 55101.2140
PHONE:612/292-4400 FAX:6121292-0083
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TOLTZ, KING, DUVALL, ANDERSON
AND ASSOCIATES, INCORPORATED
ENG INEERS-ARCHITECTS-PLANNERS
ST. PAUL, MINNESOTA
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JANUARY 21,1997
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FEASIBILITY REPORT FOR
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TIMBER OAKS ESTATES
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UTILITY AND STREET IMPROVEMENTS
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CITY PROJECT NO. 96-30
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CITY OF ANDOVER, MINNESOTA
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COMMISSION NO. 11258
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I hereby certify that this Feasibility Report was prepared by me or under my direct
supervision and that I am a duly registered Professional Engineer under the laws of the
State of Minnesota.
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Richard M. Odland, P .E.
Registration No. 23763
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TIMBER OAKS ESTATES
UTILITY AND STREET IMPROVEMENTS
ANDOVER, MINNESOTA
TABLE OF CONTENTS
Page
Project Location Timber Oaks Estates
W 1/2 of the NW 1/4 of Section 36-32-24 1
Improvements Sanitary Sewer, Watermain, Storm Sewer
and Street Construction and Restoration - 26 Lots 1
Project Initiation Petition/Andover City Council Action 3
Feasibility The Project is Feasible 3
Right-of-Way/Easements To Be Platted. Additional Utility and Drainage
Easement May Be Required. 4
Permits MPCA, MCWS, Department of Health,
DNR, Corps of Engineers, Coon Creek Watershed
District 4
Completion 1997 Construction Season
Estimated Project Cost $393,015.00
Project Assessments Unit Basis
Assessment Rate $14,665.08 - Lateral
$17,463.31 - Trunk Lateral
Project Schedule 1997 Construction Season 6
Estimated Construction
Cost Sanitary Sewer, Watermain, Storm Sewer,
Street and Restoration 7
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TIMBER OAKS ESTATES
CITY PROJECT 96-30
UTILITY AND STREET IMPROVEMENTS
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Location
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The proposed project covers utility and street improvements in the proposed Timber
Oaks Estates development, located in the W1/2 of the NW1/4 of Section 36-32-24, in
the City of Andover, Minnesota.
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A preliminary plat was approved containing 26 single family lots.
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The Timber Oaks Estates Plat is bordered by Bunker Lake Boulevard (County Road
No. 116) on the South, Prairie Road on the East, and Hills of Bunker Lake 5th Addition
on the West.
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Improvements
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1. Sanitary Sewer
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8" Sanitary Sewer will connect to an existing 8" stub located approximately 70
feet west of the west plat line of Timber Oaks Estates along the 139th Lane NW
right-of-way.
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It is proposed to extend 8" Sanitary Sewer within the platted road right-of-way as
shown on the Sanitary Sewer exhibit.
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All residential lots will be served by 4" PVC services, with a 4" PVC vertical
c1eanout located at the right-of-way line.
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2.
Watermain
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Water Service will be provided by connecting to existing water stubs located at:
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1. 480 feet north of Bunker Lake Boulevard on Prairie Road.
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2.
430 feet north of 139th Lane NW on Prairie Road.
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3. 540 feet west of Prairie Road on 139th Lane NW.
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It is proposed to extend 6" and 8" DIP lateral watermain within the development
within the platted streets as shown on the Watermain exhibit.
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All lots will be served by one inch copper services, with curb stops located at the
right-of-way line.
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3.
Storm Sewer
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Surface water within this plat will be controlled with storm sewers and on-site
ponding. All storm sewer sizing and catch basin spacing is based on a 10-year
design storm frequency. Ponding is based on a 100-year design storm
frequency. Emergency overflow outlets must be provided at all low areas to
provide overflow protection of homes for storms more intense than that used for
design of the storm sewer collection system.
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It is proposed to construction catch basins at all low points within the streets
throughout the plat and direct runoff to a sedimentation pond located along the
west plat line and south of 139th Lane NW (see Storm Sewer Exhibit).
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All construction adjacent to wetlands must be approved or reviewed by the Corps
of Engineers, the Department of Natural Resources and/or the Coon Creek
Watershed District. All permits related to total site grading are the responsibility
of the developer.
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4. Streets and Sidewalks
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Streets are proposed to be constructed to Andover City Standards of 32-foot
width (face to face of curb) and concrete curb and gutter. 2-1/2 inches of
bituminous wearing course will be placed over 4 inches of Class 5 gravel base.
It is assumed that all street areas will be graded to within 0.2 feet of the designed
subgrade elevation prior to utility and street construction.
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The road shall have a 6-inch crown with 0.5% minimum grade and 7% maximum
grade. Grades within 30 feet of street intersections shall not exceed 3%.
Boulevards are proposed to have a positive 2% grades from the back of curb to
a distance of 8 feet behind the back of curb. Beyond 8 feet behind the back of
curb, the maximum boulevard slope shall be 4:1 where sidewalks are not present
and 2% where sidewalks are present.
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It is proposed to construct a concrete sidewalk along the south side of 139th
Lane NW. The sidewalk will begin at Prairie Road and end at Palm Street (Hills
of Bunker Lake 5th Addition). It is proposed to construct the five foot wide
concrete sidewalk one foot north of the south right-of-way line of 139th Lane.
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Initiation
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developer of the project, and Andover City Council action.
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Feasibility
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The project is feasible.
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Right-of-waylEasements
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All right-of-way and easements are proposed to be dedicated as part of the platting
process. Additional utility and drainage easements may be required based upon final
design.
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Permits
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Permits will be required from the Minnesota Pollution Control Agency (MPCA) and the
Metropolitan Council Wastewater Services (MCWS) for sanitary sewer extensions, from
the Minnesota Department of Health for watermain extensions, from the Coon Creek
Watershed District, and from the Department of Natural Resources and/or Corps of
Engineers for drainage improvements and work within watershed control of wetland
protection areas.
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Rate Calculation - Timber Oaks Estates
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1. Sanitary Sewer Rate
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Lateral Benefit $76,200 x 1.33
Lateral Sanitary Sewer Rate = $101,346.00/26 Lots
$101,346.00
$3,897.92/Unit
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2.
Watermain Rate
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Lateral Benefit $61,900.00 x 1.33
Lateral Watermain Rate = $82,327.00/26 Lots
$82,327.00
$3,166.42/Unit
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Storm Sewer Rate
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Lateral Benefit $61,200.00 x 1.33
Lateral Storm Sewer Rate = $81 ,396.00/26 Lots
$81,396.00
$3,130.62/Unit
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4.
Street and Restoration
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Lateral Benefit ($96,200.00 - $6,074.39 - $2,739.80) x 1.33
Lateral Street and Restoration Rate = $116,223.13/26 Lots
$116,223.13
$4,470.12/Unit
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5. Trunk Sanitary Sewer Area Rate
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$1 ,065.00/Acre x 15.2 Acres/26 Lots
$622.62/Unit
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Trunk Watermain Area Rate
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$1, 130.00/Acre x 15.2 Acres/26 Lots
$660.61/Unit
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Timber Oaks Estates Estimated Cost Per Lot
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Sanitary Sewer Lateral
Watermain Lateral
Storm Sewer Lateral
Street and Restoration
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Sanitary Trunk Connection Charge
Watermain Trunk Connection Charge
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Subtotal - Connection Chargers Per Lot
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Trunk Sanitary Sewer Area Rate
Trunk Watermain Area Rate
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$3,897.92
3,166.42
3,130.62
4.470.12
$14,665.08
$290.00
1.225.00
$1,515.00
$622.62
$660.61
$1,283.23
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Estimated Total of Trunk and Lateral Assessments
$17,463.31
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PROPOSED PROJECT SCHEDULE
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Timber Oaks Estates
Utility and Street Improvements
City Project 96-30
Andover, Minnesota
Commission No. 11258
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1. City Council Received Feasibility Report January 21, 1997
2. City Council Waives Public Hearing January 21, 1997
3, City Council Orders Project and Authorizes
Engineer to Prepare Plans and Specifications January 21, 1997
4. Engineer Submits Plans for Council Approval and
Receives Authorization to Advertise for Bids March 4, 1997
5. Advertise in Official Newspaper March 7 and 14, 1997
6. Advertise in Construction Bulletin March 7 and 14,1997
7. Open Bids April 4, 1997
8. City Council Receives Bids and Awards Contract April 15, 1997
9. Contractor Begins Construction April 21, 1997
10. Contractor Completes Construction June 30, 1997
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Completion
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Estimated Project Cost
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Included in this report is a detailed estimate of construction costs for the street and
utility improvements. The costs quoted herein are estimated only and not guaranteed
prices. Final contracts will be awarded on a unit price basis. The contractor will be paid
only for work completed. The costs are estimated based on current construction costs.
No costs are included for easement or property acquisition.
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The estimated costs for Timber Oaks Estates, Project 96-30 are as follows:
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Sanitary Sewer
Watermain
Storm Sewer
Streets and Restoration
Total Estimated Construction Cost
$76,200.00
61,900.00
61,200.00
96.200.00
295,500.00
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Total Project Cost
$59,100.00
960.00
470.00
8,865.00
2,955.00
1,480.00
5,000.00
3,500.00
9,500.00
5,685.00
$393,015.00
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Engineering
Aerial Mapping (1 % of Street)
Drainage Plan (0.3% Street/Storm)
Administration (3%)
Assessing (1%)
Bonding (0.5%)
City Expenses - Public Works/Engineering
Testing
Construction Interest
Miscellaneous
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Estimated Assessable Cost
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The assessments are proposed to be based on a per unit cost for all lateral and trunk
benefit. The assessable project cost includes the estimated project costs for sanitary
sewer, watermain, storm sewer and street construction.
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Trunk sanitary sewer and watermain connection and area charges are proposed to be
assessed under this project based on 1997 rates established by the City of Andover:
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Trunk Sanitary Sewer Connection Charge
Trunk Watermain Connection Charge
Trunk Sanitary Sewer Area Charge
Trunk Watermain Area Charge
$290.00/Unit
$1,225.00/Unit
$1,065.00/Acre
$1,130.00/Acre
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PRELIMINARY COST ESTIMATE
Timber Oaks Estates
Utility and Street Improvements
City Project No. 96-30
City of Andover, Minnesota
Commission No. 11258
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SANITARY SEWER
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Item
No.
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Description
Quantity
1
2
3
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5
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9
10
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14
15
Mobilization
Connect to Existing Sanitary Sewer
8" PVC SDR 35 SS 10-12'
8" PVC SDR 35 SS 12-14'
8" PVC SDR 35 SS 14-16'
8" PVC SDR 35 SS 16-18'
8" PVC SDR 35 SS 18-20'
Standard 4' Diameter Manhole 0-10'
Extra Depth Manhole
8" x 4" SDR 35 Wye
4" Vertical Cleanout
4" PVC SDR 26 Service Pipe
Rock Trench Stabilization
Televise Sanitary Sewer Lines
Extemal Rubber Sealing Sleeve
1.00 LS
1.00 EA
280.00 LF
335.00 LF
335.00 LF
455.00 LF
65.00 LF
9.00 EA
30.00 LF
26.00 EA
26.00 EA
1000.00 LF
1000.00 LF
1,630.00 LF
15.00 EA
Estimated Construction Cost - Sanitary Sewer
Contingencies
Total Estimated Construction Cost - Sanitary Sewer
9
Unit
Price
$5,000.00
2,000.00
18.00
20.00
22.00
25.00
28.00
1,300.00
80.00
40.00
40.00
8.00
4.00
0.50
150.00
Amount
$5,000.00
2,000.00
5,040.00
6,700.00
7,370.00
11 ,375.00
1,820.00
11,700.00
2,400.00
1,040.00
1,040.00
8,000.00
4,000.00
815.00
2,250.00
$70,550.00
5,650.00
$76,200.00
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PRELIMINARY COST ESTIMATE
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Timber Oaks Estates
Utility and Street Improvements
City Project No. 96-30
City of Andover, Minnesota
Commission No. 11258
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WATERMAIN
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Item
No. Description
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1 Connect to Existing Watermain
2 6" DIP Class 50 Watermain
3 8" DIP Class 50 Watermain
4 6" MJ Resilient Seat Gate Valve
5 8" MJ Resilient Seat Gate Valve
6 6" MJ Hub Hydrant 8'-6"
7 MJ DIP Fittings
8 1" Type K Copper Tap Service
9 1" Corporation Stop
1 0 1" Corporation Stop with Saddle
11 1" Curb Stop with Box
*12 16" Steel Casing
*13 8" DIP Class 50 WM Thru Casing
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Quantity
3.00 EA
360.00 LF
1630.00 LF
5.00 EA
5.00 EA
4.00 EA
1,030.00 LB
980.00 LF
19.00 EA
7.00 EA
26.00 EA
54.00 LF
54.00 LF
Estimated Construction Cost - Watermain
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Contingencies
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Total Estimated Construction Cost - Watermain
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Unit
Price
$500.00
12.00
14.00
450.00
550.00
1,200.00
2.00
7.00
40.00
60.00
80.00
109.00
16.00
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Amount
$1,500.00
4,320.00
22,820.00
2,250.00
2,750.00
4,800.00
2,060.00
6,860.00
760.00
420.00
2,080.00
5,886.00
864.00
57,370.00
4,530.00
$61,900.00
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PRELIMINARY COST ESTIMATE
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Timber Oaks Estates
Utility and Street Improvements
City Project No. 96-30
City of Andover, Minnesota
Commission No. 11258
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STORM SEWER
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Item
No.
Description
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1 12" RCP Class 5 Storm Sewer
2 15" RCP Class 5 Storm Sewer
3 18" RCP Class 5 Storm Sewer
4 24" RCP Class 3 Storm Sewer
5 Remove/Replace Exist. 15" RCP
6 24" RC Flared End Section w/TG
7 4' Diameter Catch Basin
8 5' Diameter Storm Sewer Manhole
9 Grouted Rip Rap Class II
10 Granular Filter Fabric
11 Connect to Exist. Storm Sewer
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Unit
Quantity Price
190.00 LF $19.00
555.00 LF 21.00
735.00 LF 23.00
160.00 EA 28.00
50.00 LF 12.00
1.00 EA 1,000.00
12.00. EA 1,100.00
2.00 EA 1,600.00
10.00 CY 75.00
10.00 CY 25.00
1.00 EA 1000.00
Amount
$3,610.00
11,655.00
16,905.00
4,480.00
600.00
1,000.00
13,200.00
3,200.00
750.00
250.00
1,000.00
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56,650.00
Estimated Construction Cost - Storm Sewer
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Total Estimated Construction Cost - Storm Sewer
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4,550.00
$61,200.00
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PRELIMINARY COST ESTIMATE
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Timber Oaks Estates
Utility and Street Improvements
.City Project No. 96-30
City of Andover, Minnesota
Commission No. 11258
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STREETS AND RESTORATION
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Item
No.
Description
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1 Common Borrow
2 Common Excavation
3 Subgrade Preparation
4 Remove Exist. Concrete Curb
5 Surmountable Curb & Gutter
6 B618 Curb & Gutter
7 Class 5 Gravel
8 Bituminous Mix 2331 Type 41
9 Seeding (Mix No. 900)
10 Topsoil
11 Wood Fiber Blanket
12 Seal Coating
13 Concrete Sidewalk
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Quantity
560.00 CY
560.00 CY
21.50 RS
120.00 LF
3,200.00 LF
500.00 LF
1,900.00 TN
1,200.00 TN
1.50 AC
15.00 CY
100.00 CY
6,900.00 SY
1,800.00 SF
Unit
Price
$4.00
2.00
100.00
2.00
6.50
7.50
7.50
26.00
1,000.00
8.00
3.00
1.00
2.50
Amount
$2,240.00
1,120.00
2,150.00
240.00
20,800.00
3,750.00
14,250.00
31,200.00
1,500.00
120.00
300.00
6,900.00
4,500.00
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Estimated Construction Cost - Street and Restoration
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Contingencies
Total Estimated Construction Cost - Streets and Restoration
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*Less Hills of Bunker Lake (City Project 93-12) Share:
Less Sidewalk Assessment to PIN 35-32-24-11-0076
$2,060 x 1.33
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Total Estimated Assessable Cost - Streets And Restoration
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89,070.00
7,130.00
$96,200.00
-$6,074.39
-$2,739.80
$87,385.81
*Previously assessed under Project 93-12 to complete street construction of 139th
Lane NW.
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Winslow Hills Properties
Gorham Builders, Inc.
Holasek Properties Inc.
January 2, 1997
Honorable Mayor
City Council
City of Andover
1685 Crosstown Blvd NW
Andover, Mn. 5.5304
Re: Refund of over assessment, Winslow Hills 2nd addition
Winslow Hills Properties, a Minnesota partnership, will indemnify the City of Andover up to
the amount of the refund it receives, against any claims by lot owners in the Winslow Hills
second addition on the above refund.
Sincerely,
Winslow Hills Properties
A Minnesota Partnership
d~f/~
Winslow Holasek
Holasek Properties, Inc.
,~W~
G~ c66;ham
Gorham Builders, Inc.
DATE
January 21. 1997
ITEMS GIVEN TOTHE CITY COUNCIl..
Special City Council Minutes - December 30. 1996
Park and Recreation Commission Minutes - January 2. 1997
City Council Minutes - January 7 1997
Economic Development Authority Minutes - January 7. 1997
1996 Building Department Report
1997 Standing Committees
Feasibility Report - Timber Oaks Estates/96-30
Schedule of Bills
CITY OF ANDOVER
~
1996
BUILDING DEPARTMENT REPORT
NUMBER OF BUILDING PERMITS
TYPE OF PERMIT
ft9.6 ~ ~
Residential 272 305 400
Additions 22 26 24
Garages 47 50 66
Remodeling/Finishing 5 16 9
Commercial Building 5 12 9
Pole Building/Barn 11 7 18
Sheds 21 18 10
Swimming Pools 20 15 19
Chimney/Fireplace 59 46 30
Structural Changes 18 17 15
PorcheslDecks 270 271 214
Repair Fire Damage 3 3 3
Re-Roof 54 47 32
Other 3 4 10
TOTALS 810 837 859
Page 1
BUILDING PERMIT FEES
TYPE OF PERMIT
1996 1995 1994
Residential $ 402,077.69 $ 326,927.62 $ 321,705.87
Additions $ 11,868.90 $ 7,032.85 $ 4,708.88
Garages $ 10,668.09 $ 8,097.49 $ 8,229.97
Remodeling/Finishing $ 2,261.98 $ 8,531.18 $ 2,701.51
Commercial Building $ 16,414.68 $ 54,002.64 $ 21,790.52
Pole Building/Barn $ 1,756.43 $ 1,901.79 $ 2,265.74
Sheds $ 1,348.40 $ 1,121.97 $ 480.75
Swimming Pools $ 2,287.00 $ 1,764.75 $ 1,899.97
Chimney/Fireplace $ 3,662.85 $ 1,886.86 $ 1,041.50
Structural Changes $ 1,021.55 $ 598.45 $ 341.60
PorcheslDecks $ 27,449.47 $ 21,307.64 $ 11,845.20
Repair Fire Damage $ 841.12 $ 1,448.65 $ 1,372.80
Re-Roof $ 2,491.50 $ 2,056.30 $ 1,574.90
Other $ 1,426.86 $ 2,355.33 $ 5,031.29
TOTALS $ 485,576.52 $ 439,033.52 $ 384,990.50
Page 2
VALUATION OF BUILDING PERMITS
TYPE OF PERMIT
1996 1995 1994
Residential $ 28,776,000.00 $ 32,202,776.00 $ 40,557,000.00
Additions $ 629,109.00 $ 397,738.00 $ 398,020.00
Garages $ 384,184.00 $ 398,656.00 $ 507,738.00
Remodeling/Finishing $ 104,295.00 $ 944,836.00 $ 432,800.00
Commercial Building $ 3,166,051.00 $ 25,133,796.00 $ 3,903,723.00
Pole Building/Barn $ 54,340.00 $ 114,472.00 $ 142,012.00
Sheds $ 42,000.00 $ 35,560.00 $ 22,640.00
Swimming Pools $ 125,998.00 $ 87,330.00 $ 142,914.00
Chimney/Fireplace $ 130,453.48 $ 86,622.00 $ 53,957.00
Structural Changes $ 43,750.00 $ 24,800.00 $ 88,372.00
Porches/Decks $ 773,535.00 $ 742,599.00 $ 545,728.00
Repair Fire Damage $ 34,000.00 $ 98,000.00 $ 166,400.00
Re-Roof $ 375,367.00 $ 104,050.00 $ 431,900.00
Other $ 64,298.00 $ 219,188.00 $ 85,645.00
TOTALS $ 34,703,380.48 $ 60,590,423.00 $ 47,478,849.00
Page 3
STATE SURCHARGE COLLECTED
TYPE OF PERMIT
1996 1995 1994
Residential $ 14,417.50 $ 16,102.00 $ 20,374.50
Additions $ 314.65 $ 199.60 $ 199.25
Garages $ 192.40 $ 199.70 $ 256.60
Remodeling/Finishing $ 52.05 $ 487.42 $ 216.40
Commercial Building $ 1,676.27 $ 12,788.38 $ 1,600.30
Pole Building/Barn $ 27.35 $ 58.20 $ 71.05
Sheds $ 21.00 $ 18.10 $ 11.30
Swimming Pools $ 63.10 $ 44.55 $ 72.40
Chimney/Fireplace $ 65.40 $ 45.80 $ 25.45
Structural Changes $ 24.00 $ 14.65 $ 7.65
Porches/Decks $ 376.80 $ 375.35 $ 290.35
Repair Fire Damage $ 13.75 $ 49.00 $ 83.20
Re-Roof $ 187.80 $ 51.70 $ 197.20
Other $ 32.20 $ 101.60 $ 41.95
TOTALS $ 17,464.27 $ 30,536.05 $ 23,447.60
Page 4
NUMBER OF PERMITS OTHER THAN BUILDING
1996 1995 1994
Ag Building 1 4
Curb Cut 2 5
Demolition 5 4 7
Footing 7 6 7
Renewal 9 4 8
Moving 1 1 3
Heating 277 328 417
Heating Repair 242 115 121
Hook Up (Sewer) 129 284 360
Plumbing 293 335 439
Plumbing Repair 183 106 111
Pumping 685 531 810
Septic 49 42 52
Septic Repair 43 37 40
Water Meter 245 282 361
Certificates of Occupancy 278 329 411
Contractor's License 187 241 341
License Verification Fee 256 290 386
Health Authority Form 17 33 71
Sewer Administration Fee 263 284 360
SAC Retainage Fee 275 426 396
Reinspection Fee 11 14 18
TOTALS 3458 3692 4728
Page 5
FEES FOR PERMITS OTHER THAN BUILDING
1996 1995 1994
Ag Building $ 5.00
Curb Cut $ 10.00 $ 25.00
Demolition $ 120.00 $ 270.00
Footing $ 105.00 $ 90.00 $ 105.00
Renewal $ 430.97 $ 141.60 $ 909.87
Moving $ 75.00 $ 617.00 $ 200.00
Heating $ 14,277.07 $ 25,483.53 $ 16,698.99
Heating Repair $ 3,630.09 $ 2,503.92 $ 2,391.15
Hook Up (Sewer) $ 6,050.00 $ 7,100.00 $ 9,000.00
Plumbing $ 39,057.31 $ 56,881.27 $ 46,308.57
Plumbing Repair $ 3,099.00 $ 1,871.34 $ 1,904.55
Pumping $ 1,755.00 $ 1,556.50 $ 2,025.00
Septic $ 1,505.00 $ 1,569.50 $ 1,820.00
Septic Repair $ 1,715.00 $ 1,310.00 $ 1,400.00
Water Meter $ 12,250.00 $ 14,100.00 $ 18,050.00
Certificates of Occupancy $ 1,112.00 $ 1,316.00 $ 1,644.00
Contractor's License $ 4,675.00 $ 6,025.00 $ 5,025.00
License Verification Fee $ 1,280.00 $ 1,450.00 $ 1,930.00
Health Authority Form $ 85.00 $ 165.00 $ 355.00
Sewer Administration Fee $ 3,945.00 $ 4,260.00 $ 5,400.00
SAC Retainage Fee $ 2,475.00 $ 3,503.00 $ 3,168.00
Reinspection Fee $ 438.00 $ 420.00 $ 540.00
TOTALS $ 97,974.44 $ 130,483.66 $ 119,170.13
Page 6
SURCHARGE ON PERMITS OTHER THAN BUILDING
1996 1995 1994
Ag Building
Curb Cut
Demolition
Footing
Renewal
Moving
Heating $ 138.50 $ 164.00 $ 208.50
Heating Repair $ 64.50 $ 57.50 $ 60.50
Hook Up (Sewer) $ 121.00 $ 136.50 $ 180.00
Plumbing $ 146.50 $ 167.50 $ 219.50
Plumbing Repair $ 470.50 $ 53.00 $ 55.50
Pumping
Septic $ 21.50 $ 21.00 $ 26.00
Septic Repair $ 24.50 $ 18.50 $ 20.00
Water Meter $ 46.00 $ 141.00 $ 180.50
Certificates of Occupancy
Contractor's License
License Verification Fee
Health Authority Form
Sewer Administration Fee
SAC Retainage Fee
Reinspection Fee
TOTALS $ 1,033.00 $ 759.00 $ 950.50
Page 7
NUMBER OF CONTRACTOR'S LICENSES
Type of License 1996 1995 1994
Blacktop 4 5 5
CemenUMasonry 13 27 24
Excavating 44 50 46
General 10 29 29
Heating/Air 73 67 66
Insulation 5 8 6
Stucco 1 1 1
Plumbing 81 94 89
Pumping 16 16 13
Sanitary Sewer Installation 13 9 11
Septic System 30 27 36
Swimming Pools 5 3 4
Demolition 1 1 2
Fire Protection 2
Signs 3 7 7
TOTAL 299 344 341
Total Fees Collected $ 4,675.00 $ 6,025.00 $ 5,025.00
Page 8
GENERAL SUMMARY
Total Number of Permits and Other Fees 1996
Total Number of Permits and Other Fees 1995
Total Number of Permits and Other Fees 1994
4268
4529
5587
Value of Building Permits 1996
Value of Building Permits 1995
Value of Building Permits 1994
$34,703,380.48
$60,590,423.00
$47,478,849.00
Total Contractor Licenses Issued 1996
Total Contractor Licenses Issued 1995
Total Contractor Licenses Issued 1994
299
344
341
Total of Fees Collected 1996
Total of Fees Collected 1995
Total of Fees Collected 1994
$
$
$
583,550.96
569,517.18
504,160.63
Page 9
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE: January 21. 1997
AGENDA SECTION
ORIGINATING DEPARTMENT
Approval of Claims
Finance
Jean McGann
ITEM NO.
Schedule of Bills
Due to technical difficulties with the printer, the Schedule of Bills will not be included in the council
packet. However, they will be available for Tuesday's meeting.
('.C'. vn-rs /{:2.//91
Office of
ANOKA COUNTY SHERIFF
LARRY PODANY
325 East Main Street Anoka, Minnesota 55303-2849
612-323-5000 Fax 612-422-7503
MEMO TO: Mr. Dick Fursman
Andover City Administrator
FROM: Lieutenant Scott Bechthold 'b"'3
DATE: January 16th, 1996
SUBJECT: SNOWMOBILE ENFORCEMENT
In an effort to reduce the number of problems created by unlawful snowmobiling in the City
of Andover, the Anoka County Sheriff's Office is in the process of taking the following steps
toward alleviating the problems:
During daily roll calls, patrol deputies have been made aware of the problems
the City is experiencing and have been instructed to take an aggressive
approach toward snowmobile enforcement.
The scheduling of saturation patrols utilizing our Reserve Unit. The first
saturation patrol was held on January 11th, 1997. On this date, the Reserves
donated 152 hours to this project and issued four (4) arrest and eight (8)
warning tickets.
When scheduling pennits utilizing sworn deputies to patrol the City on
snowmobiles. We anticipate starting these patrols during the week of January
20th, 1997.
Finally, the Patrol Division will be tracking all complaints and enforcement
action taken in the City. This infonnation will be sent to you monthly during
the snowmobile season.
It is our hope that these proactive efforts will have a direct and immediate impact on this
problem. If you have any questions or any other thoughts on the matter, please feel free to
contact me at 754-4524.
SB:nc
cc: Captain Christ
Mr. Todd Haas
Lt. Bruce Andersohn
Affirmative Action I Equal Opportunity Employer