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HomeMy WebLinkAboutCC April 21, 1998 CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (612) 755-5100 Regular City Council Meeting - Tuesday, April 21, 1998 agenda Call to Order - 7:00 PM Resident Forum Agenda Approval Consent Agenda Approval of Minutes Arbor Day Proclamation Bookmark Name minutes ) Discussion Items I, Audit Presentation ,2, Discuss Feasibility Report for Storm Water, Continued/97-26A/Hamilton Square 3, Metes & Bounds Split, ContinueslAshford Dev, Corp, 4, Approve Feasibility Report/97-49/Chesterton Commons 2nd Addition 5, Residential Development Update 6, Discuss Garbage Hauler'Ordinance 7, File Clerk/Receptionist Staff, Committees, Commissions 8, Set Meeting Date to Discuss Lift Stations 9, League of Minnesota Cities Conference 10, Approve Agenda Concept/Park and Recreation Commission Non-Discussion/consent Items 11. Approve Bids for Mowing Services 12, Declare Costs/Order Assessment Roll, Continued/97-26/Hamilton Square 13, Adopt Assessment Roll/Waive Hearing, Continued/97-26/Hamilton Square 14, Approve Tree, Trimmer Licenses 15, Award Bid/97-44/Shadowbrook 3rd Add, 16, Reduce Escrows/Feasibility Report/97-44/Shadowbrook 3rd Add, 17, Reduce Letter of Credit/97-44/Plans & Specs/Shadowbrook 3rd Add, 18, Reduce Plat Escrows/Hills of Bunker Lake 2nd Add, 19, Reduce Escrows/Developer Improvements/Hills of Bunker Lake 3rd Add, 20, Reduce EscrowlDeveloper Improvements/Hills of Bunker Lake 5th Add, 21, Reduce Letter of Credit/Developer Improvements/Shadowbrook 2nd Add, 22, Approve Contract/Sunshine Park Concessions 23, Approve Quotes/94-30/Andover City Hall Extension Lighting of Old Building 24, Approve Change Order #3/94-33B/Commercial Blvd NW Contaminated Soil & Debris Removal 25, Release Letter ofCredit/92-l9/Weybridge 3rd Addition 26, Release Letter of Credit/Hills of Bunker Lake 5th Add, 27, Approve Plans & Specs/97-43Narious Trails Improvements 28, Authorize Obtaining Quotes for Drilling 2 Test Wells for Municipal Well #7 29, Approve Change Order # 1O/96-15/Public Works Expansion/Julian Johnson loc9219 lochillsS ps9743 we1l7 co961S audit dis9726a metes appr9749 resupdate garbage clerk lift league parkrec mowing dclr9726 adpt9726 tree bid9744 feas9744 loc9744 bunker2 bunker3 bunkerS locshad2 concessi qt9430 co39433b Mayor/Council Input Payment of Claims Adjournment C/lY OF ANDOVER REQUEST FOR COUNCIL ACTION "\ DATE:ApriI21, 1998 AGENDA SECTION Approval of Minutes ORIGINATING DEPARTMENT ~.U . City Clerk ITEM NO. Approval of Minutes The City Council is requested to approve the following minutes: April 7, 1998 HRA Minutes April 7, 1998 Regular City Council Meeting '\ ) , / Whereas, Whereas, Whereas, Whereas, Whereas, Whereas, Further, Dated, ~Vt V Arbor Day Proclamation A warded to City of Andover April 25, 1998 In 1872, J, Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees, and this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska, and 1998 is the 126th Anniversary of the holiday and Arbor Day is now observed throughout the nation and the world, and trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce life-giving oxygen and provide habitat for wildlife, and trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products, and trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community, and NOW THEREFORE, I, Jack McKelvey, Mayor of the City of Andover, proclaim April 25, 1998, as the 126th anniversary celebration of ARBOR DAY in the City of Andover, and I urge all citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands, and I urge all citizens to plant trees to gladden the heart and promote the well-being of this and future generations, this twenty fifth day of April, 1998 Mayor Jack McKelvey ^ 1J^~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ j DATE Aoril21.1998 AGENDA SECTION Discussion ORIGINATING DEPARTMENT Finance C'\()~ Jean D, McGann "'--'\ lITEM NO. I. Receive 1997 Audit. Financial Report and Management Letter REOUEST: The Andover City Council is requested to receive and accept the 1997 audit report, annual financial report and management letter. The financial statements will be published in accordance with State law and will be submitted to the State Department of Revenue upon acceptance, , , 1 BACKGROUND: The accounting firm, Kern, DeWenter, Viere, Ltd" has completed the audit work for the year ended December 31, 1997, The enclosed copy of the Annual Financial Report and accompanying management letter convey the financial results of the City's operations for 1997, Items of particular interest include: The General Fund balance increased by $567,115 in 1997, This increase represents an excess of revenue over expenditures, The Engineering department provided excess revenue of approximately $100,000 over budget and the Building department generated an additional $85,000 over budget. The City also earned $47,000 of interest over budget. Currently our fund balance is $1,846,747 which is approximately 33,8% of the 1998 adopted General Fund balance. Net losses for the water and sewer funds were $82,274 and $117,234 respectively, After adjusting for contributed assets and interfund transfers, the Water Fund retained earnings increased by $114,961 to $1,246,999, The Sewer Fund retained earnings increased by $160,711 to $916,270, Mr, David Hinnencamp, a representative from Kern, DeWinter, Viere, Ltd" will present an overview of the audited financial statements and financial report, , 1 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION '\ ) DATE: April 21. 1998 AGENDA SECTION Discussion Items ORIGINATING DEPARTMENT Scott Erickson,cPL Engineering ITEM NO. Discuss Feasibility Report for Storm Water, Continued! 1.7-26A1Hamilton Square This item was tabled from the last City Council meeting of April 7, 1998, Note: Please bring with you to the meeting the feasibility report for this project which was in your March 17, 1998 packet. \ J \ I , / , CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES, NO, MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING THE FEASIBILITY STUDY, WAIVING PUBLIC HEARING, ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO, 97-26A FOR STORM WATER IN THE FOLLOWING AREA HAMILTON SQUARE, WHEREAS, the City Council did on the 4th day of March 19JHL, order the preparation of a feasibility study for the improvement; and WHEREAS, such feasibility study was prepared by the Citv Enqineer and presented to the Council on the 7th day of April, 19~: and WHEREAS, the property owners have waived the right to a Public Hearing; and WHEREAS, the City Council has reviewed the feasibility study and declares the improvement feasible, for an estimated cost of $ NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby receive the feasibility report with an estimated total cost of improvements of $ waive the Public Hearing and order improvements, BE IT FURTHER RESOLVED by the City Council to hereby direct the firm of McCombs Frank Roos Associates to prepare the plans and specifications for such improvement project. BE IT FURTHER RESOLVED by the City Council to hereby require the developer to escrow for the sum of $ with such payments to be made prior to commencement of work on the plans and specifications MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 21st day of April ,19~, with Councilmembers in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed, CITY OF ANDOVER voting ATTEST: J,E. McKelvey - Mayor Victoria Volk - City Clerk CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA , 1 RES, NO, MOTION by Councilmember to adopt the following: A RESOLUTION RECEIVING THE FEASIBILITY REPORT, CALLING PUBLIC HEARING ON IMPROVEMENT OF STORM WATER PROJECT NO, 97-26A IN THE HAMILTON SQUARE AREA. WHEREAS, the City Council did on the 4th day of March 19 98 ,order the preparation of a feasibility study for the improvement; and WHEREAS, such report was received by the City Council on the --.l!I:L day of April , 19 98; and WHEREAS, such report declared the proposed improvement to be feasible for an estimated cost of $ NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: , "\ / 1.The City Council hereby accepts the Feasibility Report for Project No, _ 97 -26A , for the improvements, 2,The Council will consider the improvements in accordance with the report and the assessment of abutting property for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $ 3,A public hearing shall be held on such proposed improvement on the day of , 19_ in the Council Chambers of the City Hall at and the Clerk shall give mailed and published notice of such hearing and improvement as required by law, MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 21st day of April ,19--.illL, with Councilmembers in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed, CITY OF ANDOVER voting ATTEST: J,E, McKelvey - Mayor \ . / Victoria Volk - City Clerk CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , / DATE: April 7. 1998 AGENDA SECTION Discussion Items ORIGINATING DEPARTMENT' ITEM NO. Discuss Feasibility Report for Storm Water, Continued! <..\~7 -26A1Hamilton Square Scott Erickson~ Engineering This item was on the last City Council meeting agenda (March 17, 1998) but was tabled, due to a request by the Hamilton's attorney, Note: Please bring with you to the meeting the feasibility report for this project which was in your March 17, 1998 packet. / '- / \ J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ ) DATE: March 17, 1998 AGENDA SECTION Discussion Items ORIGINATING DEPARTMENT Scott Erickson~ Engineering ITEM NO. Discuss Feasibility Report for Stormwaterl ~~ -26A1Hamilton Square At the March 4, 1998, City Council meeting the Council ordered a feasibility report to identify alternative stormwater outlets for the Hamilton Square project. The stormsewer options identified in the feasibility " report will be discussed at the Council meeting, A public hearing would need to be held for this improvement unless a petition is received from the affected property owners requesting the improvement and waiving the public hearing, Included with this item are two separate resolutions. The first resolution is if the affected property , ')titions for a project and waives the public hearing, the second resolution is if the Council I ' I 'directly ord~rs an improvement. {- t' 6" . + /I'-f . , ~ ( ---fJ v ~ /0 , J J ./ " CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES, NO, MOTION by Councilmember to adopt the following: A RESOLUTION RECEIVING THE FEASIBILITY REPORT, CALLING PUBLIC HEARING ON IMPROVEMENT OF STORM WATER PROJECT NO, 97-26A IN THE HAMILTON SQUARE AREA. WHEREAS, the City Council did on the 4th day of March 19J!!L, order the preparation of a feasibility study for the improvement; and WHEREAS, such report was received by the City Council on the 7th day of April , 19 98; and WHEREAS, such report declared the proposed improvement to be feasible for an estimated cost of $ NOW, THEREFORE, BE IT RESOLVED by the City Council of the City 9f Andover that: , / 1,The City Council hereby accepts the Feasibility Report for Project No, _ 97 -26A ,for the improvements, .' 2,The Council will consider the improvements in accordance with the report and the assessment of abutting property for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $ 3,A public hearing shall be held on such proposed improvement on the day of . 19_ in the Council Chambers of the City Hall at and the Clerk shall give mailed and published notice of such hearing and improvement as required by law, MOTION seconded by Councilmember City Council at a reqular meeting this , , and adopted by the 7th day of April , 19~, with Councilmembers in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER voting ATTEST: \ J,E. McKelvey - Mayor Victoria Volk - City Clerk CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES, NO, MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING THE FEASIBILITY STUDY, WAIVING PUBLIC HEARING, ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO, 97-26A FOR STORM WATER IN THE FOLLOWING AREA HAMILTON SQUARE, WHEREAS, the City Council did on the 4th day of March 19-.illL, order the preparation of a feasibility study for the improvement: and WHEREAS, such feasibility study was prepared by the City Enqineer and presented to the Council on the 7th day of April, 19~: and WHEREAS, the property owners have waived the right to a Public Hearing; and WHEREAS, the City Council has reviewed the feasibility study and declares. the improvement feasible, for an estimated cost of $ / NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby receive the feasibility report with an estimated total cost of improvements of $ waive the Public Hearing and order improvements, BE IT FURTHER RESOLVED by the City Council to herebydirect the firm of McCombs Frank Roos Associates to prepare the plans and specifications for such improvement project. BE IT FURTHER RESOLVED by the City Council to hereby require the developer to escrow for the sum of $ with such payments to be made prior to commencement of work on the plans and specifications MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 7th day of April ,19~, with Councilmembers in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed, CITY OF ANDOVER voting \ ATTEST: J,E, McKelvey - Mayor Victoria Volk - City Clerk CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: March 17, 1998 AGENDA SECTION ADD-ON ORIGINATING DEPARTMENT ITEM NO. Request to Continue/Discuss Feasibility Report for Stormwater/ 97 -26A1Hamilton Square Scott Erickson, ~~ Engineering The City Council has received a letter from the Hamilton's attorney requesting that Item #8, Discuss Feasibility Report for Stormwater/97-26A1Hamilton Square, be continued to the April 7, 1998 City Council meeting, (See attached letter.) / , \ , / / i JENSEN &: SWANSON, P.A. ATroRNEYS AT LAw es'!2S ~_u._""c..-...K. C""u....NC Sum #201 BRool<l.YN PARK. MINN""t-SOTA 554ot3 nLa'tiOl'lE (15121424-8811 n:t.EF^-,{ (6121493-5193 COhOON t.. Ju.~_.... WIU.lNA G. Sw.\.~" I:lIlE7T A. P>'..=y C. AulEN ~tfl O. CQU/i~L toAANS g. BJt\"""Er..tl Cl-'.AJlU:S W. Roctl<S J A>ll!:S P. T WElroY March 17, 1996 City of Andover Attention: Scott Erickson Engineering Department 1685 Crosstown Blvd. N.W. Andover. Minnesou 55304 f'S;;;'B~'F~-O~-~~-"-J ! To: (612) 755-8923 ! . . ...........-.-.-...--...........u......___. Re: Feasibility Report for Stann Water 97-26A Hamilton Square Dear Mr. Erick5on: , I / OIl behalf of my clients, Mr. and Mrs. Ed Hamilton, I respectfully request that the above-refarenced matter scheduled for consideration by the Andover City Council at its March 17. 1998 meeting be continued. Unfoinmately. scheduling conflicts between our office. our clierus and our engineer have not allowed US sufficient time to fully an.a.Iyze the options presented in the feasibility report received late Friday. It is my understanding that the nex.t council meeting at which lhls maner could be considered IS April 7. 1998. We respectfully request clut the matter be continued aOO considered at that meeting. . As you are aware. my clients are also coacerne1i about Agenda Item No.9 regarding the preparation of a feasibility repon for Chesterton Commons Secoad Addition as well as Item No. 10 of the Agenda which is the request for an administrative lot split affecting property directly north of Hamilton Square. Although it is inappcopriate for me to request continuance of these items. perhaps these items can be more constructively addresse4 after a determinatioo h83 been made after review illld consideration of LIle lhree optiOns presented in the feasibiliry report for H2milton Square. An attorney from our office, Alden Pearson, will attend the meeting representing the Hamiltoas; however. it is not practical for Alden to be up to date on all of the concerns given the voluminous history of storm water issues involving these properties. We certainly apprecIate your consideration of our request for cominuance. TIunk you. Sincerely, , ~- - -~ - -- ..... '. / Gordon L. Jensen JENSEN & SWANSON. P.A. au :sar cc; Mr. and Mrs. Hamilton 'at~ Est<lte Speci3li~t CcrU.tltd By The Minne.cl.3. St3tc 6:lr AssocJnUOn IWI412.LTR CUI'GLll CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ ; DATE: April 21. 1998 AGENDA SECTION Discussion ORIGINATING DEPARTMENT Community Development ITEM NO. Metes & Bounds Lot Split 2;. Ashford Development Corp. David L. Carlberg Community Development Director The City Council at the March 4, 1998 reviewed and discussed the metes and bounds lot split request of Ashford Development Corporation to split and deed a five acre parcel from a larger tract of land that is currently being platted (preliminary plat of Chesterton Commons). The deed transfers title of that parcel from Ashford Development Corporation to Jerry and Carol Windschitl. The Council did not take action on this item at the March 4th meeting and tabled the item at the March 17, 1998 and April 7, 1998 meetings. The Council first wanted to research what the cost or feasibility would be to drain stormwater from Hamilton Square through the ditch along County Road No. 78 (Hanson Boulevard NW) to Ditch No. 37. The Council discussed the feasibility previously on tonight's agenda. ) The Council at the March 4, 1998 meeting did adopt an amendment to Ordinance No. 10, Section 13 that allows the City Council to require easements to be dedicated to the City on those subdivisions approved administratively where deemed necessary. Considering the discussions related to the feasibility report, the Council may wish to require the dedication of easements as provided in Section 13, as amended. , , / r_ ...,.. 11.:\1 - WAJUtAJrtTY UD;b l"~~ParlftCnlup IuJl'II...r__. , I / No delinquent laxes and transfer entered; Certificate of Real Estate Value ( ) filed ( ) nOI required Certificate of Real Estate Value No. 19_ COUnty Auditor by DepulY STATE DEED TAX DUE HEREON: Date: MinnciUU Uru(unn C,'unwc)'anL:1"I 81~nt.s (1978) Millcr.ea.,is Cu.. SL P:aul (rncrved (or recordiq data) FOR VALUABLE CONSIDERATION. Ashford Development Corporation. Inc. -..--.--....-....---. --....... .-._____.a -....--.-.~_underthelawsof . Minnesota.. .-- -'--", Grantor. hereby conveys and warrants to Gerald Co WiDdsc:hitl and . Carol A. Windschid ...___._. ,Grantee. as joint tenants. real property in Anolca County. Minnesota. described as follows: That part of the Southwest Quarter of the Northwest Quarter of Section 23. Township 32. Range 24. Anoka COUnty. Minnesota described as follows: Beginning at the Southwest'corner of the Southwest Quarter of the Northwest Quarter of said Section 23. thence North 00 degrees 02 minutes 19 seconds East. assumed bearing. along the west line thereof a distance of 720.12 feet to the intersection with the north line of the South 720.00 feet of said Southwest Quarter of the Northwest Quarter; thence South 88 degrees 53 minutes 56 seconds East. along said north line a distance of 303.14 feet; thence South 57 degrees 53 minutes 02 seconds East a distance of 31. 76 feet [0 the east line of the west 330.00 feet of said Southwest Quarter of the Northwest Quarter; thence South 00 degrees 02 minutes 19 seconds West. along said east line a distance of 703.76 feet to the south line of said \ (See reverse side) I (if morc spacc is needed. eONinuc on bad::) together with all hereditaments and appurtenances belonging thereto. subject to the following exceptions: The foregoing was acknowledged before me this 1/ HI day of by Gerald G. Windschitl and the Presidelll and of Ashford De.\'ClopmeOl Corporation. Inc. under [he laws of .... __..Minnesota . on behalf of the Affix Deed Ta.< Stamp Here STATE OF MINNESOTA }" COUNTY OF /'l....'}< A , :'IIOT"IUAL~"""MI' oa SIALcOa OTHItR TrTt.C OalUNkl: !@ ...."y~ . ..,~..r.' ""..~IOTA i ~ -. ~ rJ'WYI.......clN~. 14'.co ..... TII15INSTIIU.'ENTWU o.....nltD I"'CNAMltAI\lD ADDRtsSt: Stephen J. Nash Babcock. Locher. Neilson & Mannella Attorneys at Law 118 East Main St. Anoka. MN 55303 612-421-5151 151567 '. / By By 4~hr",~r,1 n.......lol"lm..n' ("'U"''W]':.I''''" 'nt. /)~J' ,. '{, . W~. ~___.....?i:r/ Its Gerald G..Windschi11.lLs. Presidelll Its February . 19 98. . a _._ _Corporation __ CoIp.oration ( ) . ("./11 Ilci~_ ((i..~~:?~) SIGHAT\JU Of'DsoH TAJtINQ 4CJCNOWlEOGMEHT Tu SlalCmenu (or the real property described in this insttumenr: should be serif UJ (include name and address of Gf1ItIICC): Gerald G. Windschitl Carol A. Windschitl 3640. t52nd Lane N.W. Andover, MN 55304 , ! / Southwest Quarter of the Northwest Quarter; thence North 88 degrees 53 minutes 56 seeonds West a dis.tanee of 330 _ 06 feet to the point of beginning. ) r'''O- -"'~.'._-. .... , / '('M Pl-OIE NO. ~ t:.e1 ~~ ~ 1:;': ~ ~'~'l ~i:iEftSO"'r '. ) 9 JOJ.14 S 88'53'66" E W aO) ~ClO - . N,.,., P..... 0"" 0..- Z -I N ~ N '" t w ~ ::!- '" iI 0 ~ In , .! ~ , J .j : .! ~ Z tI ~ ... 0 .. :S - .. :i \ \ \ , .. 612 427 0435 Feb. 10 1998 03:46PM P3 p.3 SKECTH OF DESCRIPTION FEB. 10, 98 \ / 3.3Q.06 .'\', N ~J'~ W I' \ SouthwlIlIt corner of NW ~4 \ Sec. 23. r""p. 32. Rge. 2 o \Atlo!co Co,mt)' loIonurnenl i' BMdimorl< . . ! ~ , otI ~~~ , / , , I / ~thwesl c:cm.. .,,,. ec. 2~. Twp. 32, Rg.. 24 ~ "oka ......"1)' 1oI"".......t w <:J <0 - ":~ gg :z: ...... ...... South line ot tr.e Nortnw(!!:t Ouortllt' See. 23. ~.t\. ~ .t.. \,p. \ ~~~e."\ ~~~ N . G ~"- "'~ Q.,aP "\ / f '-- \, . - . 'SouthwJ.,t comer 01 NW 1/4- "~ec. 2~wp. 32; Rge. 24 .' ~~af<O rtty ~onument i : " . Bendjmor1c !\. 1 / , . I . l' , It'! . It) ~~ ~, , / . I I. . I ' Southwest camer . " ,Sec. 2;; Twp. 32. Rge. 24- JI'/ AnakCl ....ounty AAonument.. . '\ i -db-- .., / - '- ,/ I {f I 'I. J I ,t....:. , / (... J ,J _ . -.;- :/ PIN: 23.3224.320002 HAM/LION LORA G 66154 HWY 10 ~~__ . ..--.-..... .... ]50 ". " ~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION " j DATE: February 3. 1998 AGENDA SECTION Discussion Item ORIGINATING DEPARTMENT Scott Erickson~( Engineering ITEM NO. Approve Feasibility Report/97 -49/ ~~hesterton Commons 2nd Addition The City Council is requested to approve the resolution accepting feasibility study, waiving public hearing, ordering improvement and directing preparation of plans and specifications for the improvement of Project 97-49 for sanitary sewer, watermain, street and storm sewer in the area of Chesterton Commons 2nd Addition. . , " J " / CITY OF ANDOVER COUNTY OF ANOKA \ STATE OF MINNESOTA / RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY STUDY, WAIVING PUBLIC HEARING, ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 97-49 FOR SANITARY SEWER. WATERMAIN, STREET AND STORM SEWER IN THE FOllOWING AREA CHESTERTON COMMONS 2ND ADDITION . WHEREAS, the City Council did on the 16th day of December, 19 97 , order the preparation of a feasibility study for the improvement; and WHEREAS, such feasibility study was prepared by MFRA and presented to the Council on the 21st day of April, 19--.illL; and WHEREAS, the property owners have waived the right to a Public Hearing; and \ WHEREAS, the City Council has reviewed the feasibility study and declares the improvement feasible, for an estimated cost of $ 1,128.400.00. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby receive the feasibility report with an estimated total cost of improvements of $ 1.128.400.00 waive the Public Hearing and order improvements. BE IT FURTHER RESOLVED by the City Council to hereby direct the firm of MFRA to prepare the plans and specifications for such improvement project. BE IT FURTHER RESOLVED by the City Council to hereby require the developer to escrow for the sum of $ 169,000.00 with such payments to be made prior to commencement of work on the plans and specifications MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 21st day of April ,19--.illL, with ) Council members in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER voting ATTEST: J.E. McKelvey - Mayor \ / Victoria Volk - City Clerk CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , 1 DATE: April 21, 1998 '. ./ AGENDA SECTION ORIGINATING DEPARTMENT Discussion Planning ITEM NO. I ~,Residential Development fJ 1 Update David L. Carlberg Community Development Director Staff will be presenting to the City Council a project by project update of urban residential developments scheduled to develop in 1998 and 1999. Information for this item will be presented at the meeting. -' / CI1Y OF ANDOVER REQUEST FOR COUNCIL ACTION , " / DATE:Apri/21, 1998 AGENDA SECTION Discussion Items ORIGINATING DEPARTMENT City Clerk ~\ ITEM NO. lo . Garbage Hauler Ordinance On December 15, 1992 the City Council adopted Ordinance 102, Regulating the storage, collection and transportation of garbage, recyclables, and refuse. This ordinance also required that garbage and refuse haulers be licensed by the city. Ten haulers were licensed the first year. In 1994 there was concern that we could have more licensed haulers so the Council adopted a resolution (#063-94) which limited the number of residential haulers to 10 and the number of commercial haulers to 7. At the present time we have ten residential haulers and no commercial haulers licensed. Several of the larger haulers have been purchasing the smaller companies. Council is requested to discuss whether the number of licenses should be reduced when smaller companies are bought out. The smaller companies would be carried on one license held by the larger company. An example would be if Ace Solid Waste bought Pretzel Sanitation they would be allowed one license for both companies. Attached is a copy of the language used in Lino Lakes which would accomplish this requirement. . , ~IAR-05-199:3 14: 59 C 1 n' OF LIllO LAI<ES (J 612 464 456:3 P.03/11 u \, J residential units with individual kitchen facilities for each. (Added by Ord. 05-94, passed 4/11/94) 7. Garbaqe wastes, carried means, animal, vegetable, or other putrescible but excluding sewage or other forms of water- wastes. 8. Refuse means nonputresible mixed municipal solid wastes such as glass, crockery, cans, paper, boxes, rags, but excluding ashes, sand, earth, brick, stone, concrete, trees, tree branches, and wood. 9. Hauler means a collector and transporter of mixed municipal solid waste from any household or commercial establishment_ 10. Residential Solid Waste means garbage, refuse, and other solid waste from residential activities which is generated and collected in aggregate, but excluding auto hulks or large auto parts, ash, construction debris, household hazardous waste, tree and agricultural wastes, tires, lead acid batteries, used oil, yard waste, and other materials collected, processed and disposed of as separate waste streams. (Added by Ord. No. 93 - 02, 4/12/93) 11. RecyclabLe means materials which can be separated from the mixed municipal solid waste stream for collection and preparation for reuse in their original form, or for other uses in manufacturing processes that do not cause the destruction of the recyclable materials in a manner that precludes further use. (Added by Ord. No, 93-02, 4/12/93) 12~ Tarqeted Recvclable means specific recyclable materials designated by the city for collection at curbside. (Added by Ord. No. 93-02, 4/12/93) 13. Yard Waste and weeds. means garden wastes, leaves, lawn cuttings (Added by Ord. No, 93-02, 4/12/93) 507.04 Reauired Solid Waste Collection Pursuant to Minnesota statutes 115A.941, every person who owns or occupies property within the City for business, commercial or residential purposes shall contract for collection service for mixed municipal solid waste, as defined herein, which may accumulate upon such property at least once a week, with a haUler licensed to do business in Anoka county. \ / Subdivision 1. Residential Solid Waste Collection License No person shall collect garbage, refuse or recyclable from residences in the city without first securing a license from the city. The city Council, in the interest of maintaining healthful and sanitary conditions in the city, hereby reserves the right to 113 "lAR-05-19'38 15: 00 C I To.,' OF LillI] LAVES (J 612 464 4568 P. 04/11 , '\ U , ) limit the number of licenses initially issued to five (5), through attrition the maximum number of licenses shall decrease to four (4) . Subdivision lA. 9Qmmercial Solid Waste Collection License No person shall collect garbage, refuse or recyclable from commercial establishments, multi-family dwellings or manufactured home parks in the city without first securing a commercial solid waste collection license from the City. The city Council, in tile interest of maintaining healthful and sanitary conditions in the city ,hereby reserves the right to limit the number of licenses initially issued to six (6), through attrition the number of licenses issued shall decrease to four (4). (Add by Ord. 95-94, passed 4/11/94) (A) The license shall be valid for one (1) calendar year and shall expire on June 1st of each year unless revoked sooner. For the purposes of implementing this, the licenses will first be made available to those haulers operating in the city at the time of the enactment of this ordinance. All persons engaged in the .business of individual residential collection in the City shall secure a license by June 1, 1993. All persons engaged in the business of mixed municipal solid waste collection from commercial establishments, multiple family dwellings or manufactured home parks in the City shall secure a commercial solid waste haulers license by June 1, 1994. (B) The license is non-transferable, unless approved by the City Council. The licensee shall not be entitled to a refund of any license fee upon revocation or voluntarily ceasing to carryon the license activity. (e) An applicant for a license shall make application to the City Clerk through forms and procedures prescribed ~y the city Clerk. The application for a license shall contain the following information: (1) The name, telephone number and current business address of the applicant. (2) A list of the place or places to which the residential solid waste and/or recyclable are to be hauled. (3) Information about the location and method of storage of collected recyclable materials, inclUding evidence of compliance with all State. county and local laws and regulations. (D) An applicant must obtain all the insurance required by this section. all costa and expenses are the I 114 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION / DATE: April 2 t. t 998 AGENDA SECTION Discussion Item ORIGINATING DEPARTMENT Frank Stone - Public Works Superintendent @ Scott Erickson - Engineering DepartmentJ( Jean McGann - Personnel Director ITEM NO. File Clerk / Receptionist ,. Tara Olson is currently a part-time employee of the City of Andover. She divides her time as a receptionist/file clerk within Public Works and a file clerk within the Engineering Department. She has been a part-time employee with Andover for four years. Engineering and Public Works would like to increase Miss Olson's hours from thirty-two hours a week to forty hours a week. Her job classification would become Temporary Full-time Employee. She would remain at her hourly wage of $8.00 per hour until January 1999. We will recommend the position become a Permanent Full-time employee and receive a wage increase equivalent to the bottom of the scale for a General Clerk. We realize this increase in hours and status will result in the City paying benefits and additional wages, amounting to approximately $4,300 for the remainder of 1998. However, please keep in mind that 100% of Miss Olson's total salary will be recouped from Engineering Projects. Miss Olson has done a great job for us over the years. We will appreciate your approval of granting this Temporary Full-time position. The extra hours are greatly needed within both departments. If you have any questions or comments concerning this matter, please feel free to contact Frank Stone, Scott Erickson or Jean McGann. FILE: G:IWORDICOUNCILIC042198.DOC CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ') DATE: April 21. 1998 AGENDA SECTION Staff, Committees, Commission ORIGINATING DEPARTMENT Scott Erickson,~L Engineering ITEM NO. ~~et Meeting Date to Discuss Lift Stations The City Council is requested to set a date for a special meeting to discuss lift stations. , J "\ J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ DATE: Apri/21,1998 AGENDA SECTION ORIGINATING DEPARTMENT Staff, Committees, Commissions Administration Richard Fursman ITEM NO. q. League of Minnesota Cities Conference The City Council is requested to consider the 1998 League of Minnesota Cities Conference. Attached for your review is the program schedule. / \ J PRELIMINARY PROGRAM SCHEDULE 1998 LMC 85th Annual Conference Minnesota Cities: Going the Distance Tuesday, June 16, 1998 Tuesday Evening Kickoff at Spirit Mountain with BBQ Dinner, Native American Dancers, and a telling of the Stories of the Ghosts of Spirit Mountain 6 p.m. VVednesday,JuneI7,1998 Registrationf'Cities Marketplace"/Tech City/Computer Lab 7:30 a.m. - 8 p.m. Continental Breakfast 7:30 - 8:45 a.m. Welcome/Opening Session 8:45 - 10: 15 a.m. l\1ARK YUDOF, PRESIDEI''T, UNIVERSITY OF :MJ.1lrJNE5qTA Tour "Cities Marketplace" 10: 15 - 10:45 a.m. Nominating Committee Meeting 10:45 a.m. - 4 p.m. / Concurrent Sessions I (choose one) 10:45 - II :45 a.m. How to Handle Hot Topics Improving Relationships Between Cities, School Districts and Counties A voiding Expensive Mistakes in Eminent Domain How to Recruit. Sustain, Recognize & Utilize the Services of Volunteers Elected Officials Responsibility in Emergencies Investing in the Internet-What You Can Learn from Other Cities Special Interest Session-Especially for Cities With Airports Exhibitors' Luncheon in "Cities Marketplace" I ]:45 a.m. - 1:15 p.m. General Session 1:15 - 3:00 p.m. GUBERNATORIAL CANDIDATES FORUM ON CITY IssUES Tour "Cities Marketplace" 3 - 3:30 p.m. Concurrent Sessions II (choose one) 3:30 - 4:30 p.m. Educating Citizens About Local Government Affordable Housing That Works Employee Recognition Programs New Collaborative Approaches to Recreation Alternative Revenue Sources (plus Setting Fees & Rates to Raise Money) Improving Community Life for Youth Special Interest Session-Especially for Cities With Railroads City Night 4:30 - 8:00 p.m. With Spaghetti Dinner and Strolling Musicians in "Cities Marketp]ace" followed by an ice cream social and games in Cana] Park's Grand Slam, and Free Omninex Theater admissions. Note: On Thursday, certain sessions are specifically designedfor Metropolitan Area Cities (MC), Greater Minnesota Cities (GMC), and Small Cities (sq. Thursday, June 18, 1998 Continental Breakfast 7:30 - 9 a. m. Registration/Computer Labf'Cities Marketplace" 7:30 - 11 a.m. Concurrent Sessions ill (choose one) 9-IOa.m. Annexation (GMC) Specialized Hiring (police & Fire) (SC) Met Council Forum (MC) Leadership Institute: Conflict Resolution (until noon) Customer Service: Dealing Directly With Citizens Money Down The Drain Special Interest Sesssion-Especially for Cities Trying to Implement Sustainable Development Special Interest Session-Especially for Cities With Higher Education Institutions Tour "Cities Marketplace" 10 -11 a.m. Concurrent Sessions IV (choose one). I] -12noon Corporate Subsidy Reform Commission (GMC) Alternative Waste Treattnent Systems (SC) Greenways (MC) Visioning for Your City Leadership Institute: Conflict Resolution (continued) Getting Citizens Involved in Relevant, Beneficial Way. Special Interest Session-Especially for Cities With Armories Mayors AssociationlMini-Conference LuncheonlLMC Annual Meeting 12 noon - 2:15 p.m. Concurrent Sessions V (choose one) 2:30 - 3:30 p.m. Comprehensive Planning (GMC) Collaboration (Intergovernmental & Between Cities) (SC) The Comp Plan: A Tool For Decisionmaking (part I-The Issues) (MC) Leadership Institute: The Basics for Elected Officials (until 4:45 p.m.) E]ectric Deregulation Capital Improvements-Infrastructure Special Interest Session-Especially for Cities With Municipal Liquor Stores Concurrent Sessions VI (choose one) 3:45 - 4:45 p.m. Waste Water Treattnent Regulations (GMC) Roundtables on Topics of Interest to Small Cities (SC) The Comp Plan (part II-Possibilities for Growth Management, Redevelopment, Implementation) (MC) Leadership Institute: The Basics for Elected 'Officials (continued) Partnership 2000: Improving City/State Relations LMC Reception and Banquet 6-9p.m. Recognition Celebration 9 p.m. - midnight Friday, June 19, 1998 Continental Breakfast 8-9a.m. General Session 9 - 10:45 a.m. DICK BEARDSLEY CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , DATE: April 21. 1998 J AGENDA SECTION Staff, Committees, Commission ORIGINATING DEPARTMENT Todd Haas, ~~ Engineering ITEM NO. l~~prove Agenda ConcepUPark and Recreation Commission The City Council is requested to consider approving the agenda format that is being proposed by City staff. The City of Blaine's Park and Recreation Commission and the City Council are currently using this format so that the general public watching cable tv at home or those that are in attendance are aware of the Commission's responsibility in the decision making process and how the public is to present their concerns to the Commission. The Commission has reviewed the format but has also indicated that Ordinance 229 Section G (see attached) should also be included in the format in regard to the responsibility of coordinating maintenance, improvements, upkeep and operation of all City parks. '\ J The Public Works Department is of the opinion that the body they report to is the City Council and the responsibility of the coordination of maintenance is done by the Public Works Superintendent (Frank Stone) and Supervisor of the Parks Maintenance (Kevin Starr). AI Grabowski, Chair of the Park and Recreation Commission will be at the City Council meeting to discuss this item. \ J , J \ , ) , , / , \ \- ./ EtMM~ i \. CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 Regular Park and Recreation Commission Meeting April 16, 1998 The Park and Recreation Commission is an advisory body to the City Council. One of the Commission's functions is to hold public meetings and make recommendations to the City Council. For each item, the Commission will receive reports prepared by City staff, provide the opportunity for public response, conduct Commission discussions and make recommendations. The City Council, however, makes all final decisions on these matters. 7:30 P.M. 1. Call to Order 2. Residents Forum Open Forum allows an opportunity for Citizens to address the Commission with their park concerns which are not included on this agenda. Please raise your hand to be recognized by the Chairperson. Step up to the microphone on the right side of the chambers and announce your name and address before you present your comments. 3. Approval of Minutes 4. Financial Report 5. Update of Sunshine Park Concessions 6. Recommend Park Dedication/Cambridge Estates 8:00 P.M. 7. Meet with Comprehensive Plan Task Force 8. Update of Labor for Tournament Weekends 9. Update of Hills of Bunker Lake Trail Access 10. 11. Chairman's Report 12. Adjournment \ , / E. Chah:person. F. Meetin~s. > G. Duties. , / Section 2. The City Council shall appoint a Chairperson from the appointed Commission members who shall serve a term of one (1) year. The Commission may create and fill such other offices as it may deem necessary for its own administration. The Commission Chairperson shall attend City Council meetings upon the request of the City Council. { , The Park and Recreation Commission shall hold regular meetings on the first and third Thursdays of each month. The Commission may hold as many additional meetings per month as the City Councilor Park artd Recreation Commission may deem necessary. The Commission shall adopt rules for the transaction of business and shall keep a record of its resolutions and transactions. The Commission shall be responsible to the City Council for all property and programs relating to parks and recreation. The Commission shall be responsible for coordinating maintenance, improvements, upkeep and operation of all City parks. The Commission shall research and advise the City Council concerning parks and recreation programs. Fees and deposits shall be reviewed by the Commission on an annual basis and a recommendation made to the City Council. City Park and Recreation Area Regulations. The use and occupancy of all City parks and recreation areas owned, rented and/or leased by and located in the City of Andover shall be subject to the following regulations: A. Abusive Lan~ua~e. B. Advertisin~. Sellin~ and Solicitation "- / Persons engaged in offensive, obscene or abusive language or boisterous and noisy conduct tending reasonably to arouse alarm, anger or resentment will not be allowed. No advertising, unapproved selling or solicitation is allowed. An Exclusive Use Permit may be approved by the City Council and issued by the City Clerk for the selling of food, alcoholic or non-alcoholic beverages as established in City Council resolution. 2 CITY of ANDOVER Todd Haas - Park Department Coordinator; \ / Some changes for maintenance dwing tournaments \-\-ill be in place this year. On an average day that we have had staff work a tournament, it has cost the City more than $530.00. The Parks budget can not handle this at this time.In the past, we have tried to service the fields bet\veen games. \Ve can not service a field in five minutes; They need to be dragged completely to cut do\-m on ankle injwies, and \-"ild ball hops. We feel, having a smooth playing surface and bases set correctly is more important than chalk lines and boxes. \Ve \-\-ill corne in and layout all of the fields prior to game time, and make sure the Complex is ready for play. If game schedules allow, \-ve \-\-ill come back in the afternoon and seIVice all of the fields, and overall Complex again. To do this, we \-\-ill need at least one half hour to service each field. , Keeping'the players off of the fields lli1til game time, \-\-ill help \-\ith the wear and tear of the infields. Coaches need to continue and help \\ith the cleanup of the players benches. If anyone has any ideas as to how and get the spectators and parents to clean up after themselves, will help also. lbis goes for the bleachers, behind the benches and the parking areas. We will not be there all day to clean up after these people. Having Cory at the consessions stand has been a huge help. We cannot continue to COlli1t on his staff doing the litter pick up. Everyone that uses this Complex, has to be made a\-\-are of the fact that it is theirs, and the pride level has to be stepped up by everyone. The Main Complex 'Will continue to be the gem of Andover's Park System, we \-\-ill make sure of that. More time and resources are spent on this area, than any other Park in the City. It is the most 'visable and used Park in the City. \vith some help and cooperation., from everyone, it \-'vill continue to shine. Stop in and see us, if you have any questions on any of this information: Thank YOLl. //~..... ~;r- / APR-16 98 12:24 =~OM: 755-8923 TO:512 76751910 PAGE:01 \ ) Attartion Kevin Starr: April 16,1998 Per my voice mail today, the following field maintenance schedule will be presented at the April1611l Park & Recreation Meeting for approval. I. All fields to be used for the weekend tournament will be dragged and lined on the Friday . preceding the tournament by city staff. 2. All fields that have been used for the tournament on Saturday will be dragged prior to the start of the 4lh game - approximately 12:00 noon. (It is the responsibility of the tounwnent director to provide the schedule and time required for proper maintenance of the fields to the city stafi) 3. All fields that have been subjected to use after the initial maintenance on Saturday, will be prepped and dragged a2ain after their sixth game. This is m if they will be required for additional use in the tournament. 4. All fields will be dragged prior to the start of the first game on Sunday and again after the third game to insure a safe playing environment. 5. Chalking the base lines is only required when the fields are dragged. 6. City staffshall be rcspoosible to dispose ofall containerized trash on a regular basis. '\ I / This schedule provides a fair and equitable compromise between the youth athletic associations and the city budget constraints. By use ofthi! schedule, the city will reduce the overtime expended doing tournament ball park maintenlUlce by nearly 70% over past years and reduce the Public Works proposed plan by 30%, yet satisfy the minimum maintenance requirements. Any dedication of resources less than the above would not pro\oide a safe playing envirorunent for the youth ofthc city. In addition, all maintenance equipment required to maintain the fields in a safe and mannerly order will be made available for use: by the tourrurnent director and staff. Equipment shall include, but not limited to field rakes, line chaiken and Cushman with drag. This is rcquired !lO that the tournament director may perform any maintenance required to maintain a safe playing environment in between city staff maintenance. (Any individual operating the city CUlIhrnan must be ] 8 years of a~) Should you have any questions or objections to this plan please let me know by 2:00 today otherwise the Park & Recreation Commission will assume concurrence. AI ar"bowski Ch3innan Andover Park & Recreation Conunission cc: Todd Haas frank Stone Park & Recreation Conunission , / '. '. J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ j j DATE: Aoril2L 1998 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion Frank Stone Public Works Planning Jeff Johnson ITEM NO. II. Approve Bids for Mowing Services The past two (2) years the City has contracted out mowing services for weed abatement (weed and grass violations) and the mowing of various City owned properties. This year we received four (4) bids from the following mowing contractors: \ Well Groomed Lawns, Inc. Isaacson Lawn Care B & W Property Maintenance Koenig Brothers Landscaping 2855 161st Avenue NW, Andover, MN P,O, Box 0063, Rogers, MN 2719 140th Avenue NW, Andover, MN P.O. Box 463,81. Francis, MN / Jim Green Jon Isaacson Mike Belden Mark Koenig The contract is broken down into three (3) parts and each are bid separately. WEED ABATEMENT An hourly bid for the mowing of weeds and grasses on properties that are not maintained by the property owner. B & W Property Maintenance Isaacson Lawn Care Koenig Brothers Landscaping Well Groomed Lawns, Inc. $ 25.00/hr $ 50.00/hr $lOO.OO/hr $105.00/hr Last Years Bid - Well Groomed Lawns, Inc. @ $lOS.00/hr Page Two Approve Bids for Mowing Services MOWING OF VARIOUS CITY OWNED PROPERTIES A bid to mow and trim eight (8) City owned properties from May 4 through October 30 (if necessary). Koenig Brothers Landscaping B & W Property Maintenance Well Groomed Lawns, Inc. Isaacson Lawn Care $6,990.00 $7,670.00 $8,489.00 $9.620.00 Last Years Bid - Well Groomed Lawns, Inc. $5,995,00 for seven (7) orooerties, COMMERCIAL PARK PROPERTIES A bid to mow (ifthe City deems necessary) various City owned commercial park properties (approximately 25 acres) in our new commercial park. This bid was given per one (I) mowing occurrence. Isaacson Lawn Care Well Groomed Lawns, Inc. B & W Property Maintenance $ 950.00 $1,260.00 $2,500.00 "\ ) Last Years Bid - No specifications for bids were drafted. STAFF RECOMMENDATION Staff recommends that Council award the following low bids: Mowing Service Firm Amount Weed Abatement City Owned Properties Commercial Park Properties B & W Property Maintenance Koenig Brothers Landscaping Isaacson Lawn Care $ 25.00/hr. $6,990.00 $ 950.00 F \ " ,I DeiTY OF ANDOVER REQUEST FOR COUNCIL ACTION ~ J DATE: April 21. 1998 ITEM NO. Declare Costs/Order Assessment Roll, Continued/ 97 -26/Hamilton Square ~. ORIGINATING DEPARTMENT Scott Erickson,d ~ Engineering AGENDA SECTION Non-Discussion/Consent Item This item was tabled from the last City Council meeting of April 7, 1998. The City Council is requested to approve the resolution declaring cost and directing preparation of assessment roll for the improvement of sanitary sewer, watermain, storm sewer and streets, for Project 97-26, Hamilton Square. J / . '\ \ I CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT ROLL FOR THE IMPROVEMENT OF SANITARY SEWER. WATERMAIN. STORM SEWER AND STREETS FOR PROJECT 97 -26. HAMILTON SQUARE. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, a contract has been entered into for the construction of the improvements and the contract price for such improvement is $315.417.94 ,and the expenses incurred or to be incurred in the making of such improvement amount to $ 97.408.58 (includes $4.900.00 for seal coat) and work previously done amount to $ 59.028.23 and $18.850.00 to be allocated to future storm sewer improvements so that the total cost of the improvement will be $490.704.75 . NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: , 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ 18.361.08 the amount to be assessed against benefited property owners is declared to be $472.343.67 . 2. Such assessments shall be payable in semi-annual installments, together with principal and accrued interest, extending over a period of 10 years. The first of the installments to be payable on or before the 15th day of April 1999, and shall bear interest at the rate of 6 percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 21st day of April, 19--..illL, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER '\ , ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: April?,1998 AGENDA SECtiON Non-Discussion/Consent Item ITEM NO. 43. Adopt Assessment RolIlWaive Hearing/ 97-26/Hamilton Square . ORIGINATING DEPARTMENT Scott EricksondL Engineering 44. Declare Costs/Order Assessment Roll/ 97-26/Hamilton Square The City Council is requested to table the above mentioned agenda items until the next City Council meeting. There are items that staff needs to review. \ ) EDWARD AND LORA HAMILTON 6615 Highway 10 N.W. Ramsey, Minnesota 55303 April 3, 1998 City of Andover Attention: Sq>tt Erickson 1685 CrosstoWn Blvd. N.W. Andover, Minnesota 55304 Re: Andover Special Assessments Hamilton Square, Phase I, Project 97-26 Dear Mr. Mayor and Members of the Council: \ RECEIVED APR - 6 1998 CITY OF ANDOVER ......u.................................................... 1 SENT By FAX 1 i To: (612) 755-8923 i ! AND By REGULAR M,<\IL ! : : .............................................................. '. J We ha-.:e reviewed the calculations underlying and supporting the proposed assessment of Lots 1 and. 2, Block 1 and Lot 1, Block 2, Hamilton Square, Anoka County, Minnesota as prepared by the City Engineer, a copy of which is attached. The City of Andover proceeded with these improvements pursuant to a Development Contract which we executed August 5, 1997. We respectfully request that the City levy the assessment amount as proposed against Lots 1 and 2, Block 1 and against Lot I, Block 2, Hamilton Square at the earliest possible date and we specifically waive our rights to a public hearing regarding the assessment of $157,447.89 per lot. \, '. I Thank you. Sincerely. &~~d~d;;; Edward Hamilton ;!~ d~~Y0 Lora Hamilton HAM~3.LTR (281IGU) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION / DATE: April 7, 1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT ITEM NO. . L/.3 , Declare Costs/Order Assessment Rolli 97 -26/Hamilton Square Scott Erickson, ~l Engineering The City Council is requested to approve the resolution declaring cost and directing preparation of assessment roll for the improvement of sanitary sewer, watermain, storm sewer and streets, for Project 97-26, Hamilton Square. Staff met with the Hamilton's attorney and engineer on Monday, March 30, 1998., At this meeting we did agree upon the costs identified on the attached worksheet for this project. As the Hamiltons were not able to attend the meeting, it was indicated that they would recommend approval to the Hamiltons and would provide the necessary documentation prior to the meeting (as the Hamiltons were out of town). This documentation (waiving the public , / . hearing C!nd agreeing with the costs) will need to be obtained prior to the meeting. Also, as a note, the City will be collecting $18,850.00 as a previously estimated amount for additional storm sewer improvements for the development. Based on the final scope of storm water improvements for the site, additional dollars may need to be collected or a reimbursement made at that time. , / '\ / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. ( '. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT ROLL FOR THE IMPROVEMENT OF SANITARY SEWER. WATERMAIN. STORM SEWER AND STREETS FOR PROJECT 97-26, HAMILTON SQUARE. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, a contract has been entered into for the construction of the improvements and the contract price for such improvement is $315.417.94 ,and the expenses incurred or to be incurred in the making of such improvement amount to $ 97.408.58 (includes $4.900.00 for sealcoat) and work previously done amount to $ 59,028.23 and $18,850.00 to be allocated to future storm sewer improvements so that the total cost of the improvement will be $490,704.75 . NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ 18,361.08 the amount to be assessed against benefited property owners is declared to be $472,343.67 . / 2. Such assessments shall be payable in semi-annual installments, together with principal and accrued interest, extending over a period of 10 years. The first of the installments to be payable on or before the 15th day of April 1999, and shall bear interest at the rate of 6 percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. \ MOTION seconded by Council member and adopted by the City Council at a reQular meeting this 7th day of April , 19~, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER '. / ATTEST: J. E. McKelvey - Mayor Victoria Volk - City Clerk , \ , J ANDOVER SPECIAL ASSESSMENTS PROJECT NAME: Hamilton Square, Pha:;e One PROJECT NO.: 97-26 FEASIBILITY STUDY: Date Ju/y 10. 1997 CONTRACT AWARD: Date Auqust 19, 1997 IAS CHANGE ORDER TO SHADOWBROOK ADDITION) FINAL CONTRACT COST: Engineering: Aerial Mapping (1% of street) Drainage Plan (0.3% of street/storm) Administration (3%) Assessing (1%) Invoice Bonding (0.5%) Legal & Easement Advertising City Expenses (includes full-time inspection) Testing: Braun Intertec. Sarco Laboratories Other: Construction Interest (6.0%) 10/10/97 to 4/07/98 = 6 months Construction Amount $ 384 900.00 Construction Amount $ 345147.50 Final Construction Amount $ 315417.94 $ $ $ $ $ $ $ s $ $ $ $ 46,556.70 972. 72 679.75 9 462.54 3 154 18 1.577.09 0.00 0.00 17,967.93 2.66~. 1.a 7.00 0.00 $ 9.462.54 TOTAL EXPENSES: (% Of Final Contract Cost = 29.32889%) + $ 92.508.58 SEALCOATING: (4.900 SY X 31.00lSY): + $ 4 900 00 / TOTAL PROJECT COST: = $ 412,826.52 Trunk Source and Storaae: Watermain: Connection Charge $ 0.00 (0.00 Units @ $ O.CO\ Area Charge $ 25,244.20 *(22.34 Acres @ $ 1,130. COl Lateral Charge $ 0.00 (0.00 LF @ $ O.COl Sanitary Sewer: Connection Charge $ 0.00 (0.00 Units @ $ o.CO) Area Charge $ 23792.10 "(2234 Acres @ S 1 065.00l Lateral Charge $ 0.00 (000 LF @$ 0.00) Storm Sewer. Area Charge $ 0.00 (0.00 Acres @ $ 0001 <Watermain and sanitary sewer connection charges to be collected when buildIng permits are obtained, and are not part or this assessment. City Share: $14,197.20 x 1.2932889 (see Tables A Ii DJ Hamilton Square Share: $7,686.10 x 1.3 (~e Table B) from Chesterton Commons for oversizing and extending Watermain Hamilton Square Share: $14,500.00 x 1.3 (see Table C) future extension of storm sewer to east side of Hanson BlVd. N.W. TOTAL TRUNK SOURCE AND STORAGE: '\ '- / Subtotal TOTAL TO BE ASSESSED Current Assessment per Lot: $472,343.67/3 lots = $ 157,447.89/Lot Feasibility Study: Date JulY 10. 1997 e:main:l 1 732:pmj97-26 + S 49,036.30 $ 16,361.08 $ 9,991.93 $ 18,850.00 S 5951715 $ 472.34367 + + Amount $ 172906.66/1ot \ , ) ASSESSMENT ROLL COMPUTAllONS HAMILTON SQUARE, PHASE ONE CITY PROJECT 97-26 ANDOVER, MINNESOTA MFRA #11732 ( L LATERAL BENEFIT SECTION 1 . SANITARY SEWER A. Final Con:ltruction Cost $ 54,104.50 B. Expenses (29.32889%) + $ 15 868.25 :5 69,972.75 c. Subtotal- Sanitary Sewer D. Less City share including expenses ($3,350.00 X 1.2932889) (see details below Table A) .l 4.332.52 E. Tolal- Sanitary S(fWer $ 65,640.23 F. Assessable $65,640.23/3 lots" $ 21.880.08ll0t "The three lots consist or 1.) Block 1, Lot 1; 2) BlocK 1, Lot 2; and 3) BlOCK 2, Lot 1. (Note: FeasiOility report indicated Blocl( 2 included Lots 1,2, 3 and 4.) . , Table A " / City Share .-...,.--------.-..-...-..........--....-----.-.--.-.--.........--........-....--.----.----.--.-----....-.........................-.-.-.-.-----......................., I Manhole A:. This comprises the cost of the drop manhole to serve additional properties to the north. i [~~:~ :~~~:;~;;~~:~~:~~~~~~.~=.~.~~~~:~::.::~::~~::~~:~.~ :~=~~~:~~~~=~:~. :~:~~~:~;~~~~~~~~~ ~~~=~~~~:~~~~~J i 2. 12' PVC SDR 26 SS 18-20' 15. S 70.00 S 1,050.00 j pf.--.....- ..Orop"M}r"h-.-.------.-.-......--.....-....----.-.-- --"-'---'''--'-'-''1'.'''-' '.'--'---T,T6o.6ir--' ."..."._..-......{106~oo-l i"T6:'"'- .EX1ra-OepthStanda.r(j""&Tfrop"MH--.----.--.-- ..---......"...--.-..:fir--. .-.--.-----.-i5~O(f""... '."'-'--.''''-{iOo.oO! 1_......._.. ....._...._.___.__.__.____.___.........._...........___...___..._._ ..._._......._._.....M..........._..... .______.____......... ............._..._.______; l TOTAl.. S 3,350.00 i j"-.-....- '-eiiY"SH"ARE'-;:; OO%-fOTAL'-'--'-'-'-'--- --...-..-......-.-.--...--....-- .----.-.---....".--......... '-'_."'f"3-:-350.00"-; ~_.......- --.....-...----.--.-----...............---.--.----- -.--.........-.-......----.-. -----.--.-..-.... ....--.---------.; '\ , / 1"'1 ,... 0, 1"'''''''1 "Hf -2- 1"11'\ "\'..r """'1" ,..,,,,,.,"'1"\1"\"" nT T T i';' "... (\ T OT ., A" SECTION Z - WATERMAIN J A. Final Construction Cost B. Expenses (29.32889 %) C. Subtotal. Watermain D. Plus Hamilton Square share including expenses ($7,686.10 x 1.3) for Chesterton Commons oven;iting See Details below. Table B E. Total- Watermain F. A:l:leSSable $54,907.7213lot5 $ 34,729.90 + $ 10.185.89 $ 44,915.79 + $ 9.991.93 $ 54,907.72 $ 18,302.07/101 , Table B Hamilton Square Share of Che:sterton Commons Watermain rChesi@rt;;;;-'C;;;;-':;;on;:Wateimain-ov9rsiil;;g;i"~deXten~onfuriiiebenefii'orHamliton-square:base<ron'~~ltpric'e;-'l I and difference in unit prices, as applicable. I ;..---.--. -.-.-............-..-...-.---...........-.-.---------..._.._..u....... ......._.__._________ .._..._.......__......_.....___.._..... _.___________..._.__-< !~m i j No. De3Qription Quantity Unit Price Amount i Jo_.__..._. --.---.--._.._____._........._..._______._.__.............. .._u.u......_____._.____ ._..._...............__.....__ .________._............._~ i A 10' DIP Watermain Pipe 165 $ 16.23 $ 2,677.95 1 r-a~--- -12"OiP-fiilfeuOfS:'DiPWate-,maiM- Pipe .-.-.-........ -""""-'---'-6"40--- ---..-.........5:5:;--.-. ._-3,564:'81,......1 r~--"- -;O.Gate"yaiVe....-.....-..-.-----.-..---.--.--..-...... ''''--'-'---'1"--- -"-"''''.'''7fi1'4--'-' ..--.----.772..'4......1 p:>.-'-'- 12.Gire"Yaii,:e"iil 1~~-~.iFGateVaiVe-.....-."...- ....--.-.-.---.-1"--. .........._......-390:4"r-- ---'--""396~4'r""'1 n~~--'-' -1z'-6iP"FiEogs'i'o"ue;;-o'fao-oIP -Fitting;".................... '---'--'-'--180--- "............."..-....1":55--- --'-'--'-'''ziio.8(j'''-'1 . . ,.-.---. -.-.---.........................-...........--.--.---.-.-............-.........-. ....---------.----... .....-.....,....._........---.-- ----...-............-..,....-' i TOTAL. . $ 7,686.10 1 r-.---- -HAM'fi..'TOi\i-SQUARE'SKA.RE";-',oo%'foTAC'''' ...--.------.--...-...." .................-.....-.-.----- --_.-$...7~686~;(r-.l ....----- ---....--...........-...................-.-.---.----..................................--. --.--.----.-.....-....... ..............---.--- .-....-.-...-....-.-.....--.-.-- . / \ , ,J ,.., It.... "''''''''', .... .'>. SEcnON3-sTORMsewER \ A. Final Construction Cost $ 129,312.00 ( , J B. Expenses (29.32889%) + $ 37.925.77 C. Subtotal - Storm Sewer $ 167,237.77 D. Plus Hamilton Square share: including expenses ($14,500.00 x 1.3) for future storm sewer extension (5ee Details below - Table C) 't' $ 18.850.00 E. Total - Storm Sewer $ 166.087.77 F. Assessable $186,087.77131015 $ 62,029.26/10t , , / Table C Hamilton Square ShiJ18 of Future Stonn Sewer &tension 1-.-.-.----------_______...___.__._.______________________.__._...___.____._____._____..._____._._____..... ! Future extension of stonn Sfffler north from manhole STM-14 (stub Y) to east of Hanson Boulevard N.W. 1 ritom --.---.-.~.--.-.........-....._-......_......-.--..--- ----.----.--..~...--...... ....-.-.....-.--.--....-.- -.-.-------.--.-.--..: j No. Description Quantity Unit Price Amount: r:A:'- -'15> Rcp-ciass-ssiorm'5ewer--'---'-'--- --.----.--.-.-s;m...-.... '-"-''''''''-'-$"2'2.00'--' '--$"";1,400.00"--; rB~-- -'1S'-RCPFiaredEii-crsectioo"wfTG'--'--'-- -------.-----{--.. .-.._......--.._.650~OO-... '--'-'--'---S50:Cj"O-'''''; rc~'-- -4'Dia~cone-fype.caiciiiiasinO_a;...-.---.-- -----------1--... ----..."-{500~ii(i.-. """-'-'--'T50o.00'-! 1"0-:--- -SiitFence------.-~-.-....---.........-.-..-.......-.--.- --'-'--'---:;00'--'"'' _..-.-._-.-.-.......2~i5ij".... ......--..-.-- 2oo.6~-'- -, . , j"ir--'- -Handp"iacedFUprap --....-...............-.......-..-.-....-. ---.------:16.-...~- -"-'--"-'-"-':ri"oo-'" ......--..----7,0:00 i f-'-- -,.OTAC-.-.--.-.----...----.....-.-....-.-.--.-.- .-.-.---.------....... -.-...............-.----.....- -.---$-14,506~oo-....] 1'====_ -~~~T~=NS9~~~~~~~~~~~~% !~~~:=~====~==~:~~:~_.::::::::::~::::::::~~:==:~::::::" ~:~=-T~~~~~:~~:~:::! \ , / f"l/" . T ('CC'I 'f'\H _4. ~.'". ......... __........ '. , / .:.: u w .., ~ a. to IX) Q::~ 0) W fo. j::: > ~ =It ..- 0 - '. l- N C .. I Z (,) J!! <C lU II. a <t 0 g: c ~ z: ~ 0 (,) j:: (,) ~ ..J 0 f/) w a: it. UI ~ o "\ .' z: 0: o /) 'I fee I 'nIT I- o -' .. CD - ClI C - c CD ... '"' ~ (,) ~ ....J CO Q Q <: :-___;_.._o;__...--y-, I . i I I : ! i : I i I. ~! i i I i Iii If' i I f.. wi en! Wi ~l I. ei ~~ .:; r;----.l.--..'l'.-o..T-l jZ i 1~!Cf)! ,0 i i,,":,," , .u '8 I' ~. ! ! ! iV iV : ~:s f~ j~ !:; ~ !~ i !(I)" 1(1). i ~._-_.~.__._~.._.__.J.----j I~ L i~ I~ j ,(,) ;0 ,0 ,0 , !~ i~ ~bl ~~ ~ io:: ; ;"" ,..... ! ~t- ! ~ J ~ r~-:r-o-r"-.r I )-z of! im i:g ! iWo Olo lo :0 : !w..... (,) iO iO) 1C1l .; ,Ill:.....-"..I.. .,.... ......... . ;1- -;.... ,~ i~ ! '(/) (,) -, :CXl:(I) , ! ~~I I'"' (' I ~'-'.""'--'-T''''''-r'--1-'-'--j ill:! IV f iCO!(Q i.' .c~. .N oN . ig: UJ 10 !oj !a; ! '0 ~ ,0 'N 'N ; !~ [iJ i"": 10 ;0 ! :", U)' :N" :,,; , f i !co ~(O ; t----i--.'i"--. ; I ~i: j i j ! iof ! !lti j~ i j:i ia;~:C\I i i" ,C!;o;o; :UJ Ir- i(") it") i !~ ! i~!~! ;!: ~ : ! ; : ;: 1 ! l;::-----f,..-..i:--i~-j in: a:! !o 10 i !~ ~ !O !o io i H::; ~ i~ !aJ ~CD ! !Z w !-- lco. ico... : ;of U); ;..... ,..- ; ~(J) ; :N:N! i~'.-' i -"-.'1 .'-1 -1 !li iuJ i i 1 ."" ,..l, , . i-=' :m! i i ;~ ,of, 'I-; 10 l(/)! 12 l ..... :(/), .:;), ,'" ;W ...;W iO i :0.. :0') _ it-! ; ,:l; !(/) Z;Cil! ;::! ; t:.__J~M:J..___l~__j n^~w 'T.,"~' ~~U~"^M Q) a:l .... ~ '<t .... Il) .... ~ Z ::) o :2 <( o w en en w en (,/) <( -' ~ f2 "1' Tr.,. L E .9 .; ~ '" .., .... ... ... 50 co e ill 1"\......, 'T t."." II. TRUNK SOURCE AND STORAGE \, J SECTION i-SANITARY SEWER ( Total Area" . Block 1, Lot 3 Area Assessable Area 24.90 Acres 2.56 Acres 22.34 Acres A. Area Charge 22.34 acres x $1,065.00/acre13 lets $ 7,930.70/Iot SECTION 2 - WA TERMAIN A Area Charge 22.34 acres x S 1.130.0OJacreJ3 lots $ B.414.731lot ... The total area CONSISTS of Block 1, Lots 1, 2 and 3 and Block 2, lot 1, (NOTE: Feasibility report indicated Block 2 included lots, 1, 2, 3 and 4.) III. OTHER l SECTION 4 - STREET CONSTRUCTION A. Searcoaling 4,900 SY x $1.00/SY/3Iots $ l,633.34/1ot IV. SUMMARY HAMILTON SQUARE SHARE I. I. I. I. II. II. II. SECTION 1.F - SANITARY SEWER LATIORAL SECTION 2.F - WATERMAIN LATERAl SECTION 3.D - STORM SEWER LATERAl SECTION 4.F - STREET CONSTRUCTION LATERAL SECTION 1.A - TRUNK SANITARY SEVVER AREA SECTION 2.A - TRUNK WATERMAIN ARIOA SECTION 4A - SEALCOA TING $ 21,880.08llot $ 1 B,302.571ot $ 62,029.26110t $ 37.257.21Iot $ 7,930.70110t $ 8,414.7311ot $ 1. 633 34IIot HAMILTON SQUARE TOTAL $ 157,447.891101 CIIY SHARE I. I. SECTION 1.D . SANITARY SEWER TRUNK SECTION 4.0. STREET CONSTRUCTION 1/2 BIKEWAYI WALKWAY $ 4.332.52 $ 14.028.56 TOTAL CITY SHARE $ 18,361.08 .' e:main:11732:prj97.26 " ("l /1 '1' r,..f' j 'fI If - 6: - 1"111"\ AI. ,., ~........., ... .........,.."1 ""... "'" ,,..,. L ""I"'.."" ;I.. SECTION 4 - SlREET CONSTRUCTION '\ A. Final Construction Cost / B. Expenses (29.32889%) C. Subtotal - Street Construction D. less City Share including expenses ($10,847.20 x 1.2932889) See Details below ~ Table 0 E. Total - Street Construction F. Assessable $111,771.64/3 lots S 97.271.54 + $ 28.528.66 $ 125,800.20 $ 14028.58 $ 111,n1.64 $ 37,257.21/lot Ti2bJo D City Share Street Construction !-Ijikeway'NvaikWay:-Ti1lscomprises17f the cosfoftlie'iiikewayi'N"'<iikWay alongHanson'Boulevai(fN~Wand---------j : Crosstown Boulevard N.W. ! 1.....__--. ..............................__._.____.___.____._......_.............. ...._........_...________ _._.__...__....._............._. .._....__.____.___.__ !Hem I 1 No, Description Quantity Unit Price ,Amount 1 re'--" .ciearanZ{Gn.i1j-.------------...--....--.. '''-'''---'-'-'--"1---'- --'-'''.'-'$''806~oo--- ~'----S8oo.oo--1 r-5~'.'--. .Ciass-/5"Aggregate -Base--.--.-----....-............... ..-.....--.-..-.-.-952--.-- '-'--'-.'."T20'--- ------.6,854~401 . . p~f.-.-- 8'ifUmTno.us.M'b(.233frype41.-----.--..........-... '-.'.'-'''-''--''520-'-- ---'--. 2j~OO."" ...........--14,040:00--.1 , !-.----.. -fofp;r.............-...-.-.-..---------.---........-.. ..........-......-----.- -----.-.-............. ...---..$-21~694.4Q '-'j -/ 1----.- -CiT'Y.SHAAE.;;.SO%-f6fAE---.----.-.-.......-.. .-...........--...---.--.- .---.-.--.-.-,..........-... ,...-.....$-1"o~847.20-.-.1 ~....-.~_.- -......--......-.-.......-.-..-.---.-.--.-.-.-.--.--.-...........'0_0 ....-................_...____. -.-.--...................._.H.._... ...........____.__._._.; TOTAL LATeRAL CHARGE SECTION 1 .. SANITARY SEWER SECTION 2.. WATERMAlN SECTION 3 - STORM SEWER SECTION 4 .. STREET CONSTRUCTION TOTAL LATERAL CHARGE $ 21.B80.08/Jot $ 18,302.57/lot $ 62,029.26/1ot $ 37257.21/101 $ 139,469.12/1ot \ , j (') 11 . T rcC'} '!'In -!'<; - _ _... u CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ DATE: Aoril 21. 1998 AGENDA SECTION Non-Discussion/Consent Item ITEM NO. Adopt Assessment RolI/Waive Hearing, Continued/ 97 -26/Hamilton Square ORIGINATING DEPARTMENT Scott Erickson~l Engineering \3. The City Council is requested to approve the resolution adopting the assessment roll for the improvement of sanitary sewer, watermain, storm sewer and street construction for Project 97-26, Hamilton Square. This item was tabled at the April 7, 1998 City Council meeting in order for staff to review questions from Ashford Development regarding project cost splits of work constructed under the Chesterton Commons contract that are assessable to Hamilton Square. The questions brought up are as follows: 1. Q: Are the costs for the watermain valves properly distributed between Chesterton Commons, Hamilton Square and City Trunk Funds? '\ / A: The split as identified is appropriate. 2. Q: Are the costs associated with watermain fittings (paid by the pound) appropriately distributed between Chesterton Commons, Hamilton Square and City Trunk Funds? A: The weight of the fittings has been appropriately accounted for. 3. Q: Was the mobilization cost split between the developers? A: No. The mobilization cost is the cost of the primary developer. This cost has not typically been split. 4. Q: Are the trunk water and sanitary sewer costs appropriately split? A: The splits have been reviewed and we feel are appropriate for the project. We have reviewed the items in questions and recommend adopting the assessment roll as previously presented. '\ '~ " CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. , / MOTION by Councilmember to adopt the following: A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF SANITARY SEWER. WATERMAIN. STORM SEWER AND STREETS FOR PROJECT 97-26, HAMILTON SQUARE. WHEREAS, the developer is in agreement with the assessments and has waived all rights to a hearing on this assessment pursuant to Minnesota Statutes Annotated, Chapter 429. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: " 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessments shall be payable in semi-annual installments, together with principal and accrued interest, extending over a period of 10 years. The first of the installments to be payable on or before the 15th day of April 1999, and shall bear interest at the rate of 6 percent per annum from the date of the adoption of the assessment resolution. 3. The owners of any property so assessed may at any time pay the whole of the assessment on such property with interest accrued to the date of payment to the City Treasurer. ) MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 21st day of April , 19~, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER A TrEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: April? 1998 AGENDA SECTION Non-Discussion/Consent Item ITEM NO. . . 43. Adopt Assessment RolIlWaive Hearing/ 97-26/Hamilton Square ORIGINATING DEPARTMENT Scott EricksondL Engineering 44, Declare Costs/Order Assessment Roll/ 97 -26/Hamilton Square The City Council is requested to table the above mentioned agenda items until the next City Council meeting. There are items that staff needs to review. : '- ; , I \ / EDWARD AND LORA HAMILTON 6615 Highway 10 N.W. Ramsey, Minnesota 55303 RECEIVED APR - 6 1998 April 3, 1998 CITY OF ANDOVER City of Andover Attention: SC9tt Erickson 1685 CrosstoWn Blvd. N.W. Andover, Minnesota 55304 !"S~~~"B~"F~"""""''''''''''''''''~ ! To: (612) 755-8923 ! ! AND By REGULAR Mi\ll ! :. : :...............................................................: Re: Andover Special Assessments Hamilton Square, Phase I, Project 97-26 Dear Mr. Mayor and Members of the Council: '\ ) We ha,,:e reviewed the calculations underlying and supporting the proposed assessment of Lots 1 and..2, Block 1 and Lot I, Block 2, Hamilton Square, Anoka County, Minnesota as prepared by the City Engineer, a copy of which is attached. The City of Andover proceeded with these improvements pursuant to a Development Contract which we executed August 5, 1997. We respectfully request that the City levy the assessment amount as proposed against Lots 1 and 2, Block 1 and against Lot 1, Block 2, Hamilton Square at the earliest possible date and we specifically waive our rights to a public hearing regarding the assessment of $157,447.89 per lot. Thank you. Sincerely, ~-t~/wt~d;;; Edward Hamilton ;I~d~~ Lora Hamilton , , / HAM-03.LTR (28110U) I CITYOE.AND0YER '. REQUEST FORCOUNCIVACTION "0 _.,._ . '; . I ,.... ; _ ~ 1 .," (, / DATE: April 7. 1998 AGENDA SECtiON Non-Discussion/Consent Item ITEM NO. .ijc../. . Adopt Assessment RolIlWaive Hearing/ 97-26/Hamilton Square ORIGINATING DEPARTMENT Scott Erickson, &l' . Engineering . . The City Council is requested to approve the resolution adopting the assessment roll.for the improvement of sanitary sewer, watermain, storm sewer and street construction for Project 97- 26, Hamilton Square. The developer's attorney has indicated that prior to the meeting the developer will provide a letter waiving the public hearing. (The developers were out of town at the time of writing this report.) . '. (" ) \ (' ) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ) DATE:Apri/21, 1998 AGENDA SECTION Non-Discussion Items ORIGINATING DEPARTMENT II City Clerk ITEM NO. H. Approve Tree Trimmer Ucenses The City Council is requested to approve the following Tree Trimmer/Landscape licenses for the period of May 1, 1998 through April 30, 1999: Dehn Tree Company 13860 Xanthus Lane Rogers, MN Miller Tree Service 24441 Quinlan Avenue North '. Scandia, MN J Sean Strong 2670 - 200th Avenue NW Cedar, MN \ / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ) '- -~ DATE: April 21. 1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Scott Erickson, ~C Engineering ITEM NO, Award Bid/97 -44/Shadowbrook 3rd Addition 16. The City Council is requested to approve the resolution awarding contract to Latour Construction, Inc. in the amount of $377,421.95 for Shadowbrook 3rd Addition, Project 97-44. Bids received are as follows: Contractor Bid Amount / \ ) Latour Construction, Inc. Nodland Construction Co., Inc. Volk Sewer & Water, Inc. Redstone Construction Co., Inc. Northdale Construction C.W. Houle, Inc. Bonine Excavating, Inc. Annandale Contracting, Inc. Kober Excavating, Inc. Richard Knutson, Inc. Ryan Contracting, Inc. Inland Utility Construction, Inc. Burschville Construction, Inc. S.R. Weidema, Inc. $377,421.95 $399,196.35 $410,711.30 $417,099.52 $419,791.45 $420,090.95 $427,764.95 $434,998.00 $437,093.04 $439,447.86 $440,139.45 $447,051.90 $475,124.97 $479,917.90 Engineer's Estimate $495,713.50 \ , / , '1 J , , J , \ , / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 97-44 FOR SHADOWBROOK 3RD ADDITION. WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No 056-98, dated March 17,1998, bids were received, opened and tabulated according to law with results as follows: Latour Construction, Inc. Nodland Construction Co., Inc. Volk Sewer & Water, Inc. $377,421.95 $399,196.35 $410,711.30 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate . Latour Construction. Inc. as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Latour Construction. Inc. in the amount of $377.421.95 for construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 21 st day of April ,19jliL, with Councilmembers the resolution, and Councilmembers voting in favor of voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk I / TABULATION OF BIDS Shadowbrook 3rd Addition City of Andover, Minnesota Commission No. 11504 Bids Due: 10:00 AM Date: April 15. 1998 , , / Bid Ret'd Bidder Bond P&S Total Amount of Bid ANNAN DALE CONTRACTING, INC. ./ ~4, qq Z' CP ARCON CONSTRUCTION. INC. BARBAROSSA & SONS. INC. BONINE EXCAVATING. INC. v JfZ.7. 7 fa ~ 95' CoOl) BROWN & CRIS, INC. BURSCHVILLE CONSTRUCTION. INC. / J-j..7~. / Z+. q 7 (\g'> C. W. HOULE. INC. /' ~oqO, 9~ CO INLAND UTILITY CONSTRUCTION, INC. .,/ , . , ;~ 9 I> @ ~/ 051. KADLEC EXCAVATING. INC. KOBER EXCAVATING. INC. ./ 1./-37 093. D -f- (00 LATOUR CONSTRUCTION, INC. ../ ~7 / J./-21, "J 5" (~ NODLAND CONSTRUCTION CO.. INC. ./ <:) 99 / q. & . "3 <;;" 6) NORTHDALE CONSTRUCTION I~ ./ #-/'1 -79/. +5 cD REDSTONE CONSTRUCTION CO., INC. ./ L-- 4-/7 1/ f9. S' z. (if) RICHARD KNUTSON. INC. / 430/ J IJ_"7. st.> ~ " ./ j...l.LUl FYi. 45 M RYAN CONTRACTING. INC. S. J. LOUIS CONSTRUCTION, INC. S. R. WEIDEMA, INC. ..,/' J-/,/9 4'/ 7. r;o ~_ VOLK SEWER & WATER. INC. ./ '-1-/0 7// .30 (J \ "'-'"'" W. B. MILLER, INC. Engineer's Estimate $ 495,713.50 (l t t ~~ 1.- \ / APR-17-1998 08:59 612 292 0083 P.01/02 \TKDA TOLTZ, KING. [lUVALL. ANDERSON ANO AoeOCIATI!!.:!. INOOftr"orV.T)i:D / ENGINEERS' ARCHITECTS. PLANNERS ,~ PIPr:" .IN'"H'tAy MAZA """ ceDAR STRElOT SAINT PAUl." MINNESOTA GS10'-2'10 PtlONE.'612/2S2-4400 FAX:612m2.oo63 April 16, 1998 Honorable Mayor and City Council Andover, Minnesota Re: Shadowbrook 3'" Addition City Project 97-44 City of Andover, Minnesota Commission No. 11504 Dear Mayor and Council Members Bids for the referenced project were received on April 15, 1998, with the following results: Contractor Amount of Base Bid LaTour Construction, Inc. Nodland Construction Co. Volk Sewer & Water, Inc, Redstone Construction Co. Northdale Construction Co. C. W. Houle, Inc. Bonine Excavating, Inc. Annandale Contracting, IDe, Kober Excavating, Inc. Richard Knutson, Inc. Ryan Contracting, Inc. Inland Utility Construction Burschviile Construction Inc. S. R. Weidema, Inc. $377 ,421.95 399.196.35 410,711.30 417,099.52 419,791.45 420,090.95 427,764.95 434,998.00 437,093.04 439,447.86 440,139.45 447,051.90 475,125.47 479,917.90 A complete Tabulation of Bids is attached for your information. Because LaTour Construction has nor worked for the City of Andover or TKDA in the past, references were requested. We have called some of these references and have found LaTour Construction [0 be a responsible contractor. Fax' Fax' post-Ir Fax Note TO ~ot+.15 Co.JDepl. ,4-rrdt)~ f'h<JM , . I An ~quaJ Opporlunity ~mpJ"Y"'r APR-17-1998 09:00 612 292 0083 P.02/02 \ J Honorable Mayor and City Council April 16. 1998 Page 2 It is recommended that a contract be awarded to the low bidder, LaTour ConstIUction, Inc., in the amount of their low bid. Thomas D, Prew, P.E. TDP/cjy Enclosure J / TOTAL P.02 , .J , , , I , "- j CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: April 21. 1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT A\V Todd J. Haas',1"~ Engineering \-i" ITEM NO. Reduce Escrow/97 -44/Feasibility 1_ ReporUShadowbrook 3rd Addition I\V ' The City Council is requested to release cash escrow (feasibility report) for Shadowbrook 3rd Addition, Project 97-44. Amount Available Reduce To Reduction Shadowbrook 3rd Addition $1,000.00 $0.00 $1,000.00 FROM Panasonlc FAX SYSTEM PHONE NO. Apr, 16 2065 10;50AM P2 , / GOR-EM, LLC. 10732 Hanson Blvd. Coon Rapids, MN 55433 April 17, 1998 Mr. Todd Haas . City of Andover 1685 Crosstown Blvd. Andover, MN 55304 Dear Todd: Would you please place the following items on the Council agenda for consideration: ~ Shadowbrook 3rd Refund of $1000. 00 for feasibility report. . , Shadowbrook 3rd Shadowbrook 2nd Reduce Letter of Credit 97-44 Plans & Specs to O. , ./ Reduce Letter of Credit Developer Improvements to 0, Hills of Bunker Lake 2M Reduce Plat Escrows to O. Hills of Bunker Lake 3rd Reduce EscroWlU'Developer Improvements to O. Hills of Bunker Lake 5$ Reduce Escrows/Developer Improvements to O. Thanks Todd and if you need anything else please call. Sincerely. ~~ Mike Quigley J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION " / DATE: April 21. 1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Todd J. Haas,#, Engineering ITEM NO. Release Letter of Creditl97-44/Plans & Specs/ \lShadOWbrook 3rd Addition The City Council is requested to reduce the letter of credit (plans and specs) for Shadowbrook 3rd Addition, Project 97-44. Letter of Credit # Amount Available Reduce To Reduction Shadowbrook 3rd Addition 5-98 $82,000.00 $0.00 $82,000.00 , / r , '. I FROM Panasonlc FAX SYSTEM PHONE NO. Apr. 16 2065 10:50AM P2 'I , -' GOR-EM, LLC. 10732 Hanson Blvd. Coon Rapids. MN 55433 April1?, 1998 Mr. Todd Haas . City of Andover 1685 Crosstown Blvd. Andover, MN 55304 Dear Todd: Would you please place the following items on the Council agenda for consideration: Shadowbrook 3rd Refund of $1000. 00 for feasibility report. Reduce Letter of Credit 97-44 Plans & Specs to O. > Shadowbrook 3rd Shadowbrook 2m Reduce Letter of Credit Developer Improvements to O. , , ) Hills of Bunker Lake 2nd Reduce Plat Escrows to O. Hills of Bunker Lake 3rd Reduce EscrowsIDeveloper Improvements to 0_ Hills of Bunker Lake 5th Reduce EscrowslDeveloper Improvements to O. Thanks Todd and if you need anything else please call. Sincerely. ::t:.~ , , , I CITY OF ANDOVER REQUEST FOR COUNCIL ACTION " ) DATE: April 21. 1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Todd J. Haas, ~ Engineering ITEM NO. ,~.Reduce Plat Escrow/Hills of Bunker 2nd Addition The City Council is requested to reduce the development contract and plat cash escrow for Hills of Bunker lake 2nd Addition. Amount Available Reduce To Reduction Hills of Bunker lake $176.31 2nd Addition $0.00 $176.31 + interest \ ) '-, / FROM Panasonlc FAX SYSTEM PHONE NO. Apr. 16 2065 10;50AM P2 . , / GOR-EM, LLC. 10732 Hanson Blvd. Coon Rapids. MN 55433 Aprill7,1998 Mr. Todd Haas . City of Andover 1685 Crosstown Blvd. Andover, MN 55304 Dear Todd: Would you please place the following items on the Council agenda for consideration: . ) Shadowbrook 3rd Shadowbrook 3rd Shadowbrook 2nd Refund of S 1 000. 00 for feasibility report. Reduce Letter of Credit 97-44 Plans & Specs to O. Reduce Letter of Credit Developer Improvements to O. ~ Hills of Bunker Lake 2nd Reduce Plat Escrows to O. Hills of Bunker Lake 3rd Reduce EscrowsJDeveloper Improvements to o. Hills of Bunker Lake 5th Reduce EscrowslDeveloper Improvements to O. Thanks Todd and if you need anything else please call. Sincerely. :t;.~ '\ , / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ j DATE: April 21. 1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Todd J. Haas,/ Engineering ITEM NO. Reduce Escrow/Hills of Bunker Lake \~ .3rd Addition/Developer Improvements The City Council is requested to reduce the cash escrow (developer improvements) for Hills of Bunker Lake 3rd Addition. Amount Available Reduce To Reduction Hills of Bunker Lake 3rd Addition $21,000.00 $0.00 $21,000.00 , '\ . J \ , / FROM : Panasonl c FAX SYSTEM PHONE NO, Apr. 16 2e65 10;~0AM P2 \ ) GOR-EM, LLC. 10732 Hanson Blvd. Coon Rapids. MN 55433 " April 17. 1998 Mr. Todd Haas . City of Andover 1685 Crosstown Blvd. Andover. MN 55304 Dear Todd: Would you please place the following items on the Council agenda for consideration: Shadowbrook 3rd Refund ofSlOOO. 00 for feasibility report. Reduce Letter of Credit 97-44 Plans & Specs to O. Reduce Letter of Credit Developer Improvements to O. \ Shadowbrook 3rd Shadowbrook 2nd . / Hills of Bunker Lake 2M Reduce Plat Escrows to O. -? Hills of Bunker Lake 3td Reduce EscrowsJ.Developer Improvements to O. Hills of Bunker Lake 5th Reduce EscrowslDeveloper Improvements to O. Thanks Todd and uyou need anything else please call, Sincerely. ~~ Mike Quigley "\ / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION '\ ) DATE: April 21. 1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Todd J. Haas,~ Engineering ITEM NO. Reduce EscrowlDeveloper Improvements/ JO~iIIS of Bunker Lake 5th Addition The City Council is requested to reduce the development contract cash escrow for Hills of Bunker Lake 5th Addition. Reduce To Reduction Amount Available Hills of Bunker $9,500.00 Lake 5th Addition $0.00 $9,500.00 + interest ) The developer's engineer's certification and surveyor's certification have been submitted to the City. The release of the escrow is contingent upon final inspection and approval by the City Engineer. '\ / FROM Panasonl c FAX SYSTEM PHONE NO. Apr. 16 206S 10:SeAM P2 " / GOR-EM, LLC. " 10732 Hanson Blvd. Coon Rapids, MN 55433 Aprill7,l998 Mr. Todd Haas . City of Andover 1685 Crosstown Blvd. Andover, MN 55304 Dear Todd: Would you please place the following items on the Council agenda for consideration: '. Shadowbrook 3rd Shadowbrook 3rd Shadowbrook 2M Refund ofSlOOO. 00 for feasibility report Reduce Letter of Credit 97-44 Plans & Specs to O. ,. Reduce Letter of Credit Developer Improvements to O. Hills of Bunker Lake 2nd Reduce Plat Escrows to O. Hills of Bunker Lake 3rd Reduce EscrowsIDeveloper Improvements to O. '> Hills of Bunker Lake Sib. Reduce EscrowslDeveloper Improvements to O. .- Thanks Todd and if you need anything else please call, Sincerely, ~~ Mike Quigley \ / '-~ ,- "\ / . ,I . -.-----cc----:.--:.~_~:.Hill5 ;r-Bc:-~ -IT-'~'f~~ . Description of ImOfovements . -.. Estimated '.. Date to be . Cost ...., Comoleted . . . . . 1. Street Lighting Q. $2,889 (:) I' . 2. Grading/Letter Certification. c::>$s,-ooo.. ~ 3, Erosion Controi Street Sweeping 4. Lot Stakes o $ -s-e-o- .... .. ::.....;..--:::.... ,. Before 1st Certificat of Occupancy G/ $3,J50 0 9-30-94 5. Tree Removal c:> $1,800 0 9-30-94 6. 7, 8. Total Estimated Construction Cost For Developer's Improvements: Estimated legal, Engineering and Administrative Fee (..lL %) Total Estimated Cost of Developer Improvements Security Requirement (150%) l. Construction of Developer's Improvements: 1. j; $ 11.,8315.00 5'S-~.oc o ~a:>_~ $ i., 777.00 <:no o $ 1J,627.35 ~ ~2J.oo o ~ .qs<X).oo c::::::> $ :29,119.99 Construction, The construction, installation, materials and equipment shall be in accordance with the plans and specifications approved by the City. 2. Insoection. All of the work shall be under and subject to the inspection and approval of the City and, where appropriate, any other governmental agency having jurisdiction. -5- .' . CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , ) / DATE: April 21. 1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Todd J. Haas, #' Engineering ITEM NO. Reduce Developer's Improvements/ ~\ ~hadowbrook 2nd Addition The City Council is requested to reduce the development contract cash escrow (developer improvements and plat escrows) for the Shadowbrook 2nd Addition. Letter of Credit Amount Available Reduce To Reduction Shadowbrook 2nd Addition 15-97 $21,500.00 $1,725.00 $19,775.00 .I \ City staff is recommending the cash escrow be reduced subject to the following: . Developer's Engineer certification that the site is graded according to the most current grading plan. . Developer's surveyor's certification that all lot staking is completed. Note: Once the certification has been submitted, final inspection and approval must be made by the City Engineer. '\ , .I FROM Panasonlc FAX SYSTEM PHONE NO. Apr. 16 2065 10;50AM P2 \ , / GOR-EM, LLC. 10732 Hanson Blvd. Coon Rapids. MN 55433 " April!7,1998 Mr. Todd Haas . City of Andover 1685 Crosstown Blvd. Andover, MN 55304 Dear Todd: Would you please place the following items on the Council agenda for consideration: Shadowbrook 3rd Shadowbrook 3w Refund ofSl000. 00 for feasibility report. Reduce Letter of Credit 97-44 Plans & Specs to O. 7"hadowbrook 2M Reduce Letter of Credit Developer Improvements to O. Hills of Bunker Lake 2M Reduce Plat Escrows to O. Hills of Bunker Lake 3w Reduce Escrows/Developer Improvements to O. Hills of Bunker Lake 5th. Reduce EscrowslDeveloper Improvements to O. Thanks Todd and if you need anything else please call. Sincerely. ::t::.:f? '. / . . ";;/..a.d.. wkr_1o<" .2vI.:L AdJ."~o", General Requirements: " Street lighting shall be owned, installed, operated and maintained by the electric utility company. City and electric utility company shall enter into a contractual agreement on the rate and maintenance of the street lighting system, 2. It shall be the responsibility of the Developer to: 1. a, Advise all lot purchasers of their responsibility for street lighting operating charges, b. Pay for street light charges for all lots owned by the Developer. I. The Developer shall dedicate and survey all storm water holding ponds as required by the City. The Developer shall be responsible for storm sewer cleaning and holding pond dredging, as required, by the City prior to completion of the development. J, The Developer shall be responsible for securing all necessary approvals and permits from all appropriate Federal, State, Regional and Local jurisdictions prior to the commencement of site grading or construction and prior to the City awarding construction contracts for public utilities. K, The Developer shall make provision that all gas, telephone and electric utilities shall be installed to serve the development, L. Cost of Developer's Improvements, description and completion dates are as follows: Description of Estimated Date to be Imorovements - Cost Comoleted 1, Grading t/ $UiOO.OO October 1, 1997 2, Erosion Control ~.oO $1,200,00 3. Street Maintenance Sba.oo $~ ,500,00 4, Lot Stakes 0 $6;800,00 December 1, 1997 5. Tree Removal 0 $1,000.00 6. Street Lights 0 $~ ,000.00 , 4 \ , - ' , I '4, 1. -- ,- 7, 8. Total Estimated ,Construction Cost For Developer's Improvements: $ -1-2.500.09 1000,00 Estimated Legal, Engineering and Administrative Fee (15%) Total Estimated Cost of Developer Improvements $ 1.87$,00 ISO'CC> $ -t4:375:OO II SV. GO $ ~1.!j00.OO C72S.c::o Security Requirement (150%) M. Construction of Developer's Improvements: 1, Construction, The construction, installation, materials and equipment shall be in accordance with the plans and specifications approved by the City. 2, Insoection, All of the work shall be under and subject to the inspection and approval of the City and, where appropriate, any other governmental agency having jurisdiction. 3. Easements, The Developer shall dedicate to the City, prior to approval of the final plat, at no cost to the City, all permanent or temporary easements necessary for the construction and installation of the Developer's Improvements as determined by the City, All such easements required by the City shall be in writing, in recordable forrT:l, containing such terms and conditions as the City shall determine, 4. Faithful Performance of Construction Contracts and Bond, The Developer will fully and faithfully comply with all terms and conditions of any and all contracts entered into by the Developer for the installation and construction of all Developer's Improvements and hereby guarantees the workmanship and materials for a period of one year following the City's final acceptance of the Developer's Improvements. Concurrently with the execution hereof by the Developer, the Developer will furnish to, and at all times thereafter maintain with the City, a cash deposit, certified check, Irrevocable Letter of Credit, or a Performance Bond, based on one hundred fifty (150%) percent of the total estimated cost of Developer's Improvements as indicated in 5 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , " I , j DATE: April 21, 1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Todd J. Haas, ~ Engineering ITEM NO. 8aPprove ContracUSunshine Park Concessions The City Council is requested to approve the Sunshine Park Concession Contract for the 1998 softball/baseball season as recommended by the Park and Recreation Commission at their April 16, 1998 meeting. , "- , / , '. , / . '\ '-) ~ CITY OF ANDOVER AGREEMENT " 1) C & H Enterprises will have exclusive rights and privilege to operate concessions for Sunshine Park located in Andover, MN. 2) C & H will operate concessions at all events held at this complex during the term of this agreement including days, evenings and weekend games as needed. Exception: Such exclusive rights shall not include catering service to individuals or groups renting park buildings or picnic area. 3) C & H will provide all employees necessary to operate concessions. C & H will be responsible for all costs and expenses of such employees; including all employee benefits. 4) Sunshine Park will provide equipment and fixtures; such as a three compartment sink, hand sink, refrigerator, freezer, ice machine and counters. C & H will provide all other equipment necessary to operate concessions. \ ) 5) C & H will provide and be responsible for all products to operate concessions, such as food, supplies, etc. 6) The City will be responsible for all utilities costs of existing utilities including monthly heat, gas, electricity, water, garbage, etc. at Sunshine Park. ..,:' 7) C & H will be responsible for keeping premises occupied clean and well maintained. 8) C & H will provide a damage deposit of $500.00 payable to the City of Andover ten (10) days before opening the season, to be returned upon final inspection by City of Andover employees. 9) Concessionaire shall be responsible for shutting down and cleaning concession facility within fifteen (15) days of closing the season. 10) C & H will make rental payments to the City of Andover based on the following schedule: $1000.00 sales per month $150.00 + 0% of gross sales " " I $2000.00 sales per month $175.00 + 5% of gross sales $3000.00 sales per month $250.00 + 6% of gross sales , , ) $4000.00 sales per month $275.00 + 8% of gross sales $5000.00+ sales per month $275.00 + 10% of gross sales' Payments will be made to the City of Andover on the fifth day of each month. The payment will include base rent plus percentage of gross sales from the previous month. 11) Each month the concessionaire shall provide financial statements to the Finance Department. The financial statements may be audited at the Finance Director's discretion. 12) C & H will be responsible for all local, county and state licenses/permits needed to operate concessions. Such licenses/permits must be conspicuously displayed on the concession premises. 13) C & H will provide the following types and amounts of insurance: . , Public Liability - $300,000 Property Damage - $50,000 14) C & H will Hold Harmless the City of Andover for damage, loss or theft of concessionaire property on concession premises, only if concessionaire has key access to concession premises. The City of Andover shall have access to the concession area upon notice to concessionaire. 15) C & H will leave all equipment in condition prior to inception of contract, except for normal wear and tear, which is to be expected. 16) C & H agrees that this agreement shall be subject to cancellation immediately by the City in the event of anyone or more of the following happen: a. In the event the concessionaire is adjudicated as bankrupt, is in receivership, has made an assignment for the benefit of his creditors, or because his financial situation is such that he is unable to continue successful operation. b. Failure of the concessionaire to perform, keep, or observe any of the conditions of this agreement, and failure of the concessionaire to \ I correct the default or breach within the time specified by the Park Coordinator. , ) C & H or the City may terminate this agreement for any reason by giving thirty (30) days written notice of cancellation for any reason. 17) The term of the agreement will be from April 15, 1998 through October 31, 1998. Because of the considerable investment in equipment, inventory, labor, insurance, etc., C & H, based on satisfactory performance, shall have first opportunity to renew this agreement for the new season. Rental rates to be reviewed each season. " " / IN WITNESS WHEREOF, the parties have caused this agreement to be executed ,this day of ,19_. ) CITY OF ANDOVER BY BY Concessionaire Its Mayor BY ATTEST Concessionaire City Clerk SEAL '. cP CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ ./ DATE: April 21. 1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Scott.Eric~son, ~~ Engineering ITEM NO. Approve Quote/94-30/Andover City Hall Extension t:)~ L~ghting of Old Building The City Council is requested to approve the quote to Reliance Electric, Inc. in the amount of $2,149.00 for Project 94-30, Remodeling of Old City Hall for the extension of lighting. Contractor Quote Amount Reliance Electric, Inc. Industrial Electric Co. $2,149.00 $2,850.00 . \ Funding for this will be from TIF Funds. \ , '\ :_J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION AWARDING THE QUOTE FOR THE IMPROVEMENT OF LIGHTING, PROJECT NO. 94-30, CITY HALL. WHEREAS, quotes were received, opened and tabulated with results as follows: Reliance Electric, Inc. Industrial Electric Co. $2,149.00 $2,850.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the quote as shown to indicate Reliance Electric. Inc. as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Reliance Electric. Inc. in the amount of " $2.149.00 ./ MOTION seconded by Council member and adopted by the City Council at a reqular meeting this 21 st day of April ,19j!!L, with Council members voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk " KELIANCE ELECTRIC INC. TEL:1-612-856-3077 .Irf{ {OM S,Io~ - 'rnposnl " Reliance Electric,. Inc. ) 26122 Main Street. P,O, Box 241' Zimmerman, Minnesota 55398 (612) 856-4371 . Pax (612) 856-3017 llESlDENTlAL & COMMERCIAL Apr 13,98 12:28 No.004 P.Ol page No. of p.. , '. l ': (Jlu PATE '5-/ "3-7% p We '-by..mmu eptClIIoa Md Mllmll... for. , / , Thank You! ), -Al1M-.._bbe.._Al_...._...___ ~ 10 - ,.,......, ArrI-..... (If _... '"'"' __ ............. .-.. ..... *"... be._.......-. _ _....... -..... .... -.._..., ""-... _. AI_ OOIlIlrloonI--.-.....OIdo1ovoboyond...eon- hi. OwIltflOoony*,", _..., __......_. ""'_... ""_r.y W~'.O,,",," 1On~ _ By f'relld Note: Thr. pI'OpOBal may be \VIthdlllwn by ... If not _pled wllhr" ~. ;t' ":~flttt" ~f 't'aponl - The above prlcee, 1peclfJca1lont d ~ odllton. a,. .at/tf_ry and a... heMby Docept~. You are a)Jlhorlz. trldo the work .'lp4Itllled. P.YII\WlI will be matle at olllflned abovo. t'dAOoeptanca: SflJllaltJt, S!gMtu,. APR-02-1998 08:18 INDUSTRIAL ELECTRIC CO 1_~l~Vc.J~~A'UU_" . . ELECTRlCCO. II (IJi2) 399.1168 Fax (612) 339-7039 612 339 7039 P.01/01 " , ) April 1, 1998 TO: Dave Almgren City of Andover 1635 Crosstown Blvd. NW Andover, MN 55304 RE: Andover City Hall EJ;terior Lighting Retrofit Dear Dave, Weare pleased to submit our electrical. proposal for the Andover City Hall Exterior Lighting Retrofit. We based our proposal on our discussion on March 24, 1998. OUR QUOTATION: TWO THOUSAND EiGHT HUNDRED FiFTY DOILARS AND NO CENTS $2,850.00 Scope ofWl)l'k, Lighting: g- Install 175W metal- halide waD -pack futures- on existing circuits I Our proposal is subject to the following qualifications: 1. Sales taxes and electrical permit are included. 2. We based thisqproposalupon the current straight time labor rate.(applicable until May 1., 1999) and monthly construction progress payments. We would appreciate the opportunity to discuss this proposal with you in greater detailllt your convenience. Meanwhile, if you have any questions or require additional information, please do not hesitate tQ 'Call. Sincerely, IJIfSTRIAL EU!.CTPJC COMPANY C~ Ok- Roger P. Zdop Project Mana~er 1J 2} L/C;]. 75' 7l.;41:. ~ \ / 2S$S Prop 01 ANOOVER ElC1' LIGHTING ro;TROFlT-JPl> TOTAL P.Ol CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ , ) DATE: April 21. 1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Scott Erickson~l ITEM NO. Engineering Approve Change Order #3/94-33B/Commercial Blvd. NW ~tf.ntaminated Soil & Debris Removal The City Council is request to approve Change Order #3 for Commercial Boulevard NW Extension Contaminated Soil and Debris Removal (Part 1), Project 94-33B with Belair Excavating. , , . / \ j \ ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING CHANGE ORDER #~ TO PROJECT NO. 94- 33B. COMMERCIAL BOULEVARD NW EXTENSION CONTAMINATED SOIL AND DEBRIS REMOVAL (PART 1). WHEREAS, the City of Andover has a contract for Project No. 94-33B with Belair Excavatinq of New Briqhton. MN. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 94-33B. MOTION seconded by Council member and adopted by the \ City Council at a reqular meeting this 21 st day of April , 19-.illL, / with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk \ j , , , / \ , / CHANGE ORDER NO.3 CITY OF ANDOVER COMMERCIAL BOULEVARD NORTHWEST CONTAMINATED SOIL AND DEBRIS REMOVAL PROJECT MFRA #11370 \ , / OWNER: City of Andover CONTRACTOR: Belair Excavating ENGINEER: McCombs Frank Roos Associates, Inc. REASON FOR CHANGE ORDER: 1. Additional excavation and stockpiling of contaminated soil and debris: 50 cubic yards (C.Y.) from Mom's site. ADDITIONS Mom's Site Excavate and Stockpile Contaminated Soil and Debris TOTAL ADDITIONS ORIGINAL CONTRACT AMOUNT CHANGE ORDER NO.1 - DEDUCT CHANGE ORDER NO.1 - ADD CHANGE ORDER NO.2 - ADD CHANGE ORDER NO.3 - ADD REVISED CONTRACT AMOUNT APPROVED: OUANTITY CONTRACT UNIT PRICE AMOUNT 50CY $ 15.50/CY $ 775.00 $ 775.00 $ 69,060.00 $( 6,000.00) $ 34,365.00 $ 10,400.00 $ 775.00 $ 108,600.00 ACCEPTED: IJEc -+ If? ~1(,-1~ -iTf/v'c, e / " ,.. , L V' '-/~'--_I - BY: , /?, ~ \ BY: DATE: -::/!~, h E o I DATE: RECOMMENDED: McCOMBS FRANK ROOS ASSOCIATES, INC. BY: -R cJit tRht;;i. ~/'L/~B I DATE: e:\rnain:\11370Ico#3 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , , / DATE ADril21, 1998 AGENDA SECTION Non-discussion ORIGINATING DEPARTMENT Finance ~\)'("<\ Jean D. McGann I ITEM NO. J,.~ Release Letter of Credit - Weybridge 3rd Addition REQUEST: The Andover City Council is requested to approve the release of letter of credit #225 in favor of the City of Andover provided by The Bank of Elk River on behalf of Ashford Development Corp.. This letter of credit is in the amount of$45,307 and should be reduced to $0 as all special assessments on this project have been paid " off. , / BACKGROUND: On April 12, 1996, Ashford Development Corp. submitted a letter of credit to the City of Andover. This transaction transpired due to the development contract. \ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , , \ ) DATE Avril21.1998 AGENDA SECTION Non-discussion ORIGINATING DEPARTMENT Finance (J.u(Y\ Jean D. McGann I ITEM NO. cJ.(p 1 Release Letter of Credit - Hills of Bunker Lake. 5th Addition REOUEST: The Andover City Council is requested to approve the release of letter of credit # 13-94 in favor of the City of Andover provided by Northeast State Bank on behalf of Hills, Inc.. This letter of credit is in the amount of $77,872.95 and should be reduced to $0 as all special assessments on this project have been paid off. , "\ , I BACKGROUND: On June 15, 1994, Hills, Inc. submitted a letter of credit to the City of Andover. This transaction transpired due to the development contract. \ ) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION .~ , DATE: April 21, 1998 ,~ / AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT ITEM NO. Approve Plans & Specs/97 -43Narious Trail Improvements rXl. Scott Erickson,~l Engineering The City Council is requested to approve the resolution approving plans and specifications and ordering the advertisement for bids for Project 97-43, Crosstown Boulevard NW, Hanson Boulevard NW & Hills of Bunker Lake 1-4 Additions for trail improvements. Specifications are available in the Engineering Department for review. "\ , J , "\ j CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA , /' RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 97-43 ,IN THE AREA OF CROSSTOWN BOULEVARD NW. HANSON BOULEVARD NW & HILLS OF BUNKER LAKE 1-4 ADDITIONS FOR TRAIL IMPROVEMENTS. WHEREAS, pursuant to Resolution No. 274-97, adopted by the City Council on the 18th day of November ,19~, the City Enqineer has prepared final plans and specifications for Project 97-43 for trail improvements. WHEREAS, such final plans and specifications were presented to the City Council for their review on the 21st day of April ,19--.illL. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids '\ to be opened at 10:00 AM, Mav 18 ,19 98 at the Andover City Hall. , / MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 21 st day of April , 19 98 , with Councilmembers favor of the resolution, and Councilmembers said resolution was declared passed. voting in voting against, whereupon CITY OF ANDOVER A nEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk \ J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , DATE: April 21. 1998 / AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Scott Erickson,'Jl Engineering ITEM NO. Authorize Obtaining Quotes for (~i.lling 2 Test Wells for Municipal Well #7 The City Council is requested to authorize the obtaining of quotes for drilling 2 test wells for Municipal Well #7. We have identified two possible sites for future municipal wells within the City. One location being within the Woodland estates development just west of City Hall and the second being at the east end of the Shadowbrook development located on the east side of the City. , , / . , CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ , ' / DATE: April 21. 1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT ITEM NO. Approve Change Order #1 0/96-15/Public Works Expansion/Julian Johnson riq', Scott EricksoncK. Engineering The City Council is request to approve Change Order #10 for Project 96-15, Public Works Expansion. The funding for this will come from the landscaping budget as "rebid" items for this project. Attached is the change order for your review. \ , / \ ) , / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING CHANGE ORDER #~ TO PROJECT NO. 96-15. PUBLIC WORKS EXPANSION. WHEREAS, the City of Andover has a contract for Project No. 96-15 with Julian M. Johnson Construction of Anoka. MN. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 96-15. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 21st day of April ,19~, I with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk / '\ ; 04/16/98 THU 11:03 FAX ADOLFSON & PETERSON 141001 City of Andover CHANGE ORDER No. 00010 1685 Crosstown Blvd Andover. MN 55304 / , \, _ J I'LE: Additional Retaining Wall PROJECT: Andover Public Works Building Phone; 612-755-5100 Fax: 6U-755-8923 TO: Julian M Johnson Construction 6190 IndustIy Ave. Anoka, l\.1N 55303 DATE: 4/16/98 JOB: 4106 CONTRACT NO: 1 AnN: Carl Johnson RE: DESCRIPTION OF CHANGE To; From: Number; .j.ti~rJ{'?:D~P6IliW\'<,;;;:)t./i;,!:;~.~~/X,;;fj<;i;:i;Q~,;allt~":',?U;ri(j,~:>H~T;~tirUtlffir.ei;ruiUf~:;;tai~~iliitt:;'~lfeAjijQ.jit:~ 0000 1 ~u R<uiningwsll.. perrequall. 264.000 Sqft $13.00 0.000/0 $0.00 ll3,432.00 N.,......bcr Ill, 1997_ 0000: ImlzUt rda.iaiog waIlua pa- .-c:quGtl :Jo46_000 Sqfl :1113.00 0.00% :110.00 $4,498.00 Apn110,19911 00003 Dddcpond seeding (OIange Ord<< 1.000 Lot (S4.500.00) O.OO"A. $0.00 ($4,500_00) #4) " , / Unit Cost: Unit Tax: Lump Sum: Lump T/U.; Total: $3,430.00 $0.00 $0.00 $0.00 $3,430.00 The Original Contract StIIIl wu _......_...._..._...._..._......._..........._...._...............-.. Net Change by Previously Authorized Requests and Changes __...._...._..._..._...._... The Contract StIIIl Prior to '.l1U3 Change Ordtt WlIJ!I .,__.. The Contract Sum Will be Increased. 11.1..1.1.1..1..1'11 'IT'ITIIT.T"'."'" .\,.............._.._......_... The New Contract Sum Indudlng This Change Order The Contract Thne Will Not Be Changed _...._._...._........__.............._.....__..._......_....._.. The Date of Substantial Completion as of this Change Order Therefore is $102,632.00 $43,709.1!) $146,341.19 $3;430.00 $149,771.19 ACCEPTED: Julian M. Johnson Construction By: City of Andover By: AdoItson & PeteJ'Son, Inc. By: Carl Johnson Scott Erickson Tom Stone ~..'te: '- ,) l!xpodiliaDct Date: Date: '-/ ;} / R.CI< "'I April 07, 1998 TO: Andover City Council Re: Background history on Hamilton Square Storm Water Discharge . Shown in the original 87-11 feasibility study the Hamilton Square storm sewer water was supposed to drain into the Xeon trunk storm sewer system. TKDA removed it from the Xeon system in a later feasibility study when they took Oak Bluff 2nd - Hartfiels addition and Snyder's property from the planned Hanson Boulevard trunk storm sewer system and put them down Bluebird Street into the Xeon storm sewer system. In the process this used up a lot of Lake Andover's capacity that was originally supposed to go to the Xeon storm sewer system. . As a result of the TKDA change noted above, Hamilton Square could not use the Xeon storm sewer system and were thus forced to run their storm water pond discharge to the north instead of to the south as it was originally scheduled to go. . Since there was no planned storm sewer outlet across the Chesterton Commons preliminary plat to the north, adjacent to the Hamilton Square storm water pond, the city approved plans to build a 15 inch CRP outlet pipe all the way across the Hamilton Square north line for a proposed discharge into the storm water pond constructed in the southwest comer of Chesterton Commons. This discharge was to go into the first pond of the six ponds constructed on Chesterton Commons and Cambridge Estates that ultimately drain into ditch 37. . However, the city then allowed the drainage plan for the Chesterton Commons preliminary plat to be changed allowing the developer fill this first pond. This comer pond was where the Hamilton Square storm water discharge was supposed to drain into. . With no first pond for the Hamilton Square storm water to discharge into and with the 2nd pond (next pond) on Chesterton commons being approximately 500 feet to the north, the city now has added an additional assessment of $18,850.00, to Hamilton Square, for the calculated cost to build this additional 520 feet of 15 inch CRP storm water pipe to discharge into the 2nd pond. . Shown on the Chesterton Commons preliminary plat, approved and required by the city, is the standard 10 foot utility drainage easement on the lot lines along Hanson Boulevard. With this easement plus the easements for the Chesterton Commons storm water ponds, the storm water discharge pipe from Hamilton Square could be extended in this 10 foot easement plus acquiring a little additional easement from the County along Hanson Boulevard. Thus, the minimal discharge of 3/4 CFS it would not require any additional pond size for the additional ponds (ponds 2, 3, 4, 5, and 6) or the pipe size connecting them from Chesterton Commons. Therefore, Chesterton Commons would not need to give any additional easement for the storm water discharge from Hamilton Square. . The pipeline from Hamilton Square was built to the specification of the city and thus the city should not allow Chesteron Commons to change the storm water easements Respectfully submitted, i" /;fu~~~ ~ 4-7?ud~ Edward Hamilton Lora Hamilton CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: April 21. 1998 AGENDA SECTION ADD-ON ORIGINATING DEPARTMENT Scott Erickson~L Engineering ITEM NO. Approve Quote/94-33H/Commercial Boulevard Site The City Council is requested to approve the quote to Herbst & Sons Const. Co., Inc. in the amount of $5,600.00 for Project 94-33H, for the removal and disposal of debris, concrete and asphalt at the old Wilber site and the corner of Jay Street and Bunker Lake Boulevard. Herbst & Sons Const. Co. is currently under contract with the City to remove the house and debris from the Mom's site. This work will be added to this project. CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304. (612) 755-5100 MEMORANDUM TO: FROM: Scott Erickson, City Engineer Dave Berkowitz, Civil Engineer 1:DJ:g DATE: April 21,1998 REFERENCE: Cleanup at the Commercial Site 94-33H -------------------------------------------------------------- -------------------------------------------------------------- ' Herbst and Sons have submitted a verbal quote of $5600.00 to do the following cleanup: 1) Remove and Dispose all debri including but not limited to concrete rubble, bituminous pavement, etc. at the old Wilber site. 2) Remove and Dispose the concrete slab and the bituminous pavement on the corner of Jay Street and Bunker Lake Blvd. . Due to the relationship and prior work, I recommend that Herbst and Sons be awarded the quote for $5600.00. r" .' CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: April 21. 1998 AGENDA SECTION ADD-ON ORIGINATING DEPARTMENT Todd Haas, Engineering ITEM NO. ADD-ON TO ITEM #10 The City Council is requested to consider amending Ordinance No. 229, Section 1 (Creation of Park Commission) Part G. (Duties). See attached proposed Ordinance amendment drafted by the Planning Department. This section of the ordinance is requested to be considered to be amended to clarify the Commission's duties which is to advise the City Council. It appears that there may be misconceptions by some of the Commissioners that the Public Works Park Department is responsible to the Commission. CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 229A AN ORDINANCE AMENDING ORDINANCE NO. 229 - ESTABLISHING A PARK AND RECREATION COMMISSION AND REGULATING CONDUCT IN PUBLIC PARKS; PROVIDING FOR ENFORCEMENT; AND PRESCRIBING PENALTIES FOR VIOLATIONS. The City Council of the City of Andover hereby ordains as follows: Section 1. Creation of Park Commission. G. Duties. Th@ CElmmissioR shall 9@ r@spoflsible tEl the City COHHEiil for all property aRd programs relatiRg to ptH"ks aREl recreation. The CommissiElR shall be resJlElHsi13le fur coorEliRating maiHteRGace, improvements, upkeep aaEl Elperatioa of all City ~. The Commission shall research and advise the City Council concerning parks and recreation programs. Fees and deposits shall be reviewed by the Commission on an annual basis and a recommendation made to the City Council. All other portions of this section and all other sections of this ordinance shall remain as written and adopted by the City Council. Adopted by the City Council of the City of Andover on this 21st day of April, 1998. ATTEST: CITY OF ANDOVER Victoria V olk, City Clerk J.E. McKelvey. Mayor '-. c.. ~. M-+S' '-{ /::J.I )<1 ~ (~//?I /1'1 i William T. lambert - ~~ Senior Vice President Director of Sales U.S. Food Products Division RBfCEIVED A~1l1 iSffi98 COtr'OO~fl~DOVER --::;-\ . ~~v 7/1w. en~, . )?j/ t:iY-e- ~~. -::f'/7cc,,,<<-.c -6- :.~/d!hkA./M?,n:z r~ fP-d~_:f~ ~~_.,G ~~'-7Iro.o -Z~ ~ f ./Ze.Ziu-7'J<-L-,J ~ . ~?0Lj rxX. ~cZ:- - -d. re ~ /h-,).~7S ~' ~ ~ ~~_ ~<-S 7/0t-? cZ.n(~. ~.c..o ~ ~Fec:!_U ~~7 T~ .,!-,,- ~- dA...e..v /f (lrld.t~ cf~r;u.-.J;:-/ Se/:-~ I d4~ dld~ 7??~;C~ &dHf. J '7f1ltL-e- ~. t:f~ -z-d.-a- '7?h1/170/ (Ztf7td<-t~t:zL cL ~o'#6 ~Ut~~~~~cT-~ ~~ hU ?7tu. ~cr;~ r ~(S-h1.... I ~~ )(0 ~e~7r;unc(- tZ.7zhL -Go ~ M ~.IY_V'( l:.c~J~f)-Y" de au/-v~ ,ff""() '7?7~ ~;{~ ~o db-. .s~ r ~~ /7cLt~ S~ /!~~, . /~ Q d. ~~PO~~L- j>~s~'~~ ~~ ~s~ J j:e-Z 7/u.z-ffLL- ~~ ~L fi-~ J:r>-r> /P~XLu- &L-v-<- -6-- ~ ~ #,.9/w=e. ste- ~~~ it~ 5'5' -zf, )2". ~ ?/U-- .f-o )JLk ~ ~~<A.-., :J ~~ -z;rh- ?t- /~ -dL 8!-~ L;:/~ a~ ~~C P-F52.;!S )~~ ~.o ~dr~ ~ ~L~/~~((~:zt-~JM.~ ~ Z;; 7?Pr/ NT, ~ -6 mCf?oer /,1~ 7- ?:&.~f!.- d ~ c:2- ,CZ771 h~ a. ~ /"0/ cL Kellogg Company I Corporate Headquarters One Kellogg Square' P.O. Box 3599' Battle Creek. Michigan 49016-3599 (616) 961.2000 William T. Lambert Senior Vice President Director of Sales U.S. Food Products Division '7?:-v ~ ~ ~~. ~71~~' ~/. ;e~ ~~ dL/;d~ c!~ ~d ~c6/h-YltZ /~z.. Se./~ }..~- aeC~?~ 6-.~ ~~ S~L ;(~ ? "--~~ uL '7 //{7(.j oot; 6 - /6 - 7'1 ~/ -d1 ~u.syud~ ::rs~ d~7?~ {/h(,,&dv-- ~~;;t(/ d;i ~Ld ~ p<- ~ -ztd~ /20vCN~L- Je~~ dA-L4..s ~~ ~ /71%177 ,\{ {JJ' Cc-; t;::l/ld..N'Vu &i:y (?P-e0-7a( aJC6'~~0 &~~. S(!/u<-(~~ 62tt-L~~ 7~ddL-<.- '"Je:/~ ~u-.?y ,fo;; $::;' fi{;.,... 11,) ~~ )n n .r.s-3 CJ <.f.. Kellogg Company / Corporate Headquarters 61;J. / t./31-/5 ") { One Kellogg Square / P.O. Bo. 3599/ Battle Creek. Michigan 49016-3599 (616) 961.2000 DATE April 21. 1998 ITEMS GIVEN TOTHE . CITY COUNCIL . Park and Recreation Commission Minutes - April 2, 1998 . Special City Council/Park and Recreation Commission Minutes - April 2, 1998 . Economic Development Authority Minutes - April 7, 1998 . Economic Development Authority Closed Minutes - April 7, 1998 . Housing and Redevelopment Authority Minutes - April 7, 1998 . City Council Minutes - April 7, 1998 . Chesterton Commons Feasibility Report . 1997 Financial Audit Report . Public Officials Guide . Schedule of Bills PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK yOU. .----:c,_:~ n Engineering . Planning . Surveying u u -- \ ~I~~~ ~ McCombs Frank Roos 't" Associates, Inc. n ,., u ...., u n u Supplemental Feasibility Report for Chesterton Commons Second Addition u n u n r-, u r-, u City Project No. 97-49 ...., u Utility and Street Improvements n u ,.., u LJ City of Andover n ,., u ,., LJ u April, 1998 ,., n LJ r-, u 15050 23rd Avenue North . Plymouth, Minnesota . 55447 phone 612/476-6010 . fax 612/476-8532 e-mail: mfra@mfra.com n LJ ~~,~~~~~)i[~i~4~: ,~>:<l /;~.~..;~~~.-~ ~":;::f~~.~t~),;o::r~-<:~~i~.~:::~~~..~~".7:~~'_ ~,:~T~'T; .- ~-<I ,.., Engineering . Planning · Surveying LJ u '\ ii'~rn1~ ~ McCombs Frank Roos '-V Associates, Inc. n n u ~ u April 13, 1998 -, u Honorable Mayor and City Council City of Andover c/o Mr. Scott Erickson, P.E., City Engineer 1685 Crosstown Boulevard Northwest Andover, Minnesota 55304 '...., u ,.., LJ u SUBJECT: City of Andover Chesterton Commons Second Addition, City Project No. 97-49 Utility and Street Improvements MFRA #11912 ., ., u Dear Mayor and Council Members: ~ ~ Enclosed is the supplemental feasibility report for the utility and street improvements in Chesterton Commons Second Addition. This report was ordered by the City Council on March 17, 1998. There have been some changes to the plan by the developer making it necessary to revise our original July 11, 1997 report. u LJ u The estimated cost for this project as detailed in the report is $1,128,400.00. The project is feasible from a technical and engineering standpoint. ,-., n We appreciate the opportunity to serve you on this project and are available to meet with the City Council, staff, and other interested parties to review any aspect of this report. u ~ Very truly yours, u McCOMBS FRANK ROOS ASSOCIATES, INe. n u 'RJi(~~ .-, R. Jeff Elliott, P.E. u .J RJE:pry Enclosures e:\main:\11912\feas3-20 M " u .., LJ 15050 23rd Avenue North . Plymouth, Minnesota . 55447 phone 612/476-6010 . fax 612/476-8532 e-mail: mfra@mfra.com n u n u n l...J n I U SUPPLEMENTAL FEASIBILITY REPORT n u FOR n u CHESTERTON COMMONS SECOND ADDITION n u CITY PROJECT NO. 97-49 .. u n UTILITY AND STREET IMPROVEMENTS u CITY OF ANDOVER, MINNESOTA ..., u n u t1 PREPARED BY: u ..., McCombs Frank Roos Associates, Inc. 15050-23rd Avenue North Plymouth, Minnesota 55447 (612) 476-6010 u n u n April, 1998 u n u l/ I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. 04/17/98..........i.J~ffEiii~~:p:i....P..t{...~;.........................................Minn. Reg. No. 19174 ,., n u r"l u n LJ n u n l..J r; u n u n u n u n u n u n u n u n u n u n u n u n u ,.., LJ n u n u TABLE OF CONTENTS TABLE OF CONTENTS .. ...... ........... .., ........................... ..................... .............. ... ........... ... ..... ... ......... ... ..... .......... ..... 1 INTRODUCTION ........ ................. ................... ......... ............... ........................... ........................................... ...... ........ 1 LOCATION (NORTH 1/2 OF SECTION 23, T32N, R24W)..................................................................................... 2 IMPROVEMENTS ............................................. ...................................... ........................ ................... '" ........ ....... ...... 3 1. SANITARY SEWER ...... ............................................................ ............. .................... ....................... ...... ...... ..... 3 2. WATERMAIN ............................. .............................................. ................ ........................... ................... ... ........4 3. STORM SEWER.................. ............. ..... ... ........................................ ...................... ........ ........... ........................ 5 4. STREETS, BIKEWA YIWALIW'JA YS AND RESTORATION ...................................................... ........... ......... ........... ....6 INITIATION {PETITION/ANDOVER CITY COUNCIL ACTION)................................................................................8 FEASIBILITY (THE PROJECT IS FEASIBLE) ..........................................................................................................8 RIGHT-OF-WAY/EASEMENTS (TO BE PLATTED AND DEDICATED OUTSIDE OF PLAT. AS NECESSARY) ... 8 PERMITS {ANOKA COUNTY, MPCA. MCES, DEPARTMENT OF HEALTH, DNR. CORPS OF ENGINEERS, COON CREEK WATERSHED DiSTRiCT).............................................................................................8 COMPLETION (SEPTEMBER 15, 1998) ...................... .............................................................................. ... ........... 9 ESTIMATED PROJECT COST ($1, 128,400.00)..................................................................................................... 10 ESTIMATED ASSESSABLE COST {UNIT BASiS).................................................................................................12 RATE CALCULATION .................... ... ... ....................... ..................................... ........ ......................... .......... .., ......... 13 ESTIMATED COST PER LOT {$14.743.44)............................................................................................................ 14 PROPOSED PROJECT SCHEDULE {1998 CONSTRUCTION SEASON FOR SECOND ADDITION. AND AS REFERENCED BY DAVID CARLBERG'S DEPARTMENT PHASING. DATED JANUARY 21.1997)................15 PRELIMINARY COST ESTIMATE (SANITARY SEWER, WATERMAIN, STORM SEWER.. AND STREET RESTORATION) ........................................................................................ ... ....................................................... 16 n u n u CHESTERTON COMMONS SECOND ADDITION CITY PROJECT NO. 97-49 UTILITY AND STREET IMPROVEMENTS II u II INTRODUCTION u ,..., u The purpose of this feasibility report is to present the City of Andover with a preliminary examination of municipal improvements for Chesterton Commons Second Addition. The report discusses the proposed scope of utility and street improvements, preliminary cost estimates, assessment rates, and a project schedule. The report was initiated by the Andover City Council on March 17, 1998 and has been prepared in compliance with Minnesota State Statues 429 for projects resulting in special assessments. The costs provided in this report are based on the current Engineering News Record Construction Cost Index of 5,875.44. n LJ II LJ II u n This feasibility report supplements the original feasibility report dated July 11, 1997. There were changes to the plan by the developer, and adjustments to the City area connection charges, making it necessary to revise this feasibility report. u n u n u This feasibility report is proposed with the understanding that permanent and temporary utility easements will be provided to the City of Andover in order to extend and serve adjacent plats with utilities. The dates shown on the Proposed Project Schedule on page 14 are contingent on the acquisition of these mentioned utility easements. n LJ n u r, u n LJ II LJ n L..J n u n u n u n u n u n CHESTERTON COMMONS SECOND ADDlTION CITY PROJECT NO. 97-49 UTILITY AND STREET IMPROVEMENTS Page 2 LOCATION u The proposed project covers utility and street improvements in the proposed Chesterton Commons n Second Addition development located in the north 1/2 of Section 23, T32N, R24W, in the City of U Andover, Minnesota. n u n u n u n LJ n u n u n u n u n u n u n u n U n u n u A preliminary plat containing 229 single family lots has been approved with contingencies for Chesterton Commons. The 229 lots located within Chesterton Commons have been divided into multiple phases. Phase 1, which is the eastern phase, was constructed in 1997 and contains 92 lots. This second phase, Chesterton Commons Second Addition, contains 74 lots. In addition, 8 future lots located within Cambridge Estates are served by this phase and are included as part oftrus project. Therefore, the total number oflots served is 82. The Chesterton Commons Second Addition Plat is bordered by Hanson Boulevard Northwest on the west, future Chesterton Commons on the south, Chesterton Commons Phase 1 on the east, and future Cambridge Estates and Ditch No. 37 on the north. ,.., u CHESTERTON COMMONS SECOND ADDITION CITY PROJECT NO. 97-49 UTILITY AND STREET IMPROVEMENTS Page 3 ,.., u n u IMPROVEMENTS n u 1. Sanitary Sewer n u n The proposed sanitary sewer collection system for this project will be provided by connecting to the existing 12-inch diameter PVC sanitary sewer located northwest of the intersection of 153rd Lane Northwest and 154th Lane Northwest. u n u u It is proposed to extend 12-inch diameter PVC sanitary trunk sewer main northwest along 154th Lane Northwest to the Eagle Street Northwest intersection, a distance of about 1,230 feet. It is also proposed to extend an 8-inch diameter PVC sanitary sewer 345 feet through the park to the centerline of 155th Avenue Northwest. n n u n n At the intersection of 155th Avenue Northwest and Eagle Street Northwest, a lO-inch diameter PVC sanitary trunk sewer main will extend westerly about 550 feet to the west side of Hanson Boulevard Northwest. This extension will require "jacking" of the sewer main under Hanson Boulevard Northwest. This trunk sewer main will serve as a future connection for other possible development to the north and west. u u ,.., u n u A 8-inch diameter PVC sanitary sewer will also extend easterly and northerly about 860 feet along 155th Avenue Northwest and Bluebird Street Northwest. The 8-inch diameter sanitary sewer will be stubbed about 370 feet northeast of the Bluebird Street Northwest cul-de-sac to serve Chesterton Commons Phase 3, in the future. This section of sanitary sewer is also being evaluated as a possible forcemain and lift station location to serve Chesterton Commons Phase 3, Cambridge Estates (north half) and Chesterton Commons North. ,.., u n u n u ,.., u ,.., u n u ,..., L.J CHESTERTON COMMONS SECOND ADDITION CITY PROJECT NO. 97-49 UTILITY AND STREET IMPROVEMENTS Page 4 ,..., LJ ,..., L.J It is then proposed to extend 8-inch diameter PVC lateral sanitary sewer within the remainder of the platted road right-of-ways as shown on the sanitary sewer exhibit. (Refer to Exhibit 1.) ,..., Ll ,...... L..J All residential lots will be served by 4 inch diameter PVC services, with a 4 inch diameter PVC vertical clean-out located at the right-of-way line. ,..., L..J ,..., The sanitary sewer addressed under this project is proposed to be paid as follows: u L..J A. Eight lots within the proposed Cambridge Estates development abut and will be served by Chesterton Commons Second Addition. Cambridge Estates will pay for their sanitary sewer within Chesterton Commons Second Addition. B. The City will pay for pipe oversizing (sanitary sewer greater than 8-inch diameter) and additional depth due to trunk sewer main for the sanitary sewer located within the Chesterton Commons Second Addition development. In addition, the City will pay for the sanitary sewer extension from the south property line at Eagle Street Northwest to the west right-of-way of Hanson Boulevard Northwest. The cost of the 8-inch, and smaller, sanitary sewer shall be paid by Chesterton Commons Second Addition. ,..., , u ,..., u ,..., u n L..J ,..., ,..., u 2. Watermain n L..J n Water service will be primarily extended from an existing 12-inch diameter DIP trunk watermain stub located northwest of the intersection of 153rd Lane Northwest and 154th Lane Northwest. The 12-inch diameter DIP trunk watermain will be extended northwesterly along the south right-of-way to the proposed Cambridge Estates boundary where it will be stubbed for future connection. ,..., L..J u n L..J ,..., u 'l L..J ..., LJ CHESTERTON COMMONS SECOND ADDITION CITY PROJECT NO. 97-49 UTILITY AND STREET IMPROVEMENTS Page 5 r"1 L.J ..., LJ It is proposed to extend 8-inch diameter DIP watermain within the remainder of the platted streets as shown on the watermain exhibit (refer to Exhibit 2). All watermain on the project will be equipped with the necessary valves and hydrants necessary for proper operation and fire protection. Although not included as part of this report, the watermain needs to be eventually looped together. When Cambridge Estates is developed, 154th Lane Northwest and 155th Avenue Northwest will connect and provide a loop location. If Cambridge Estates is not developed this year, the connection needs to be reevaluated. LJ ..., I U ..., LJ ..., ..., u All lots will be served by one inch copper services, with curb stops located at the right-of- way line. ..., u ..., The watermain addressed under this project is proposed to be paid as follows: u ..., ..., A. Eight lots within the proposed Cambridge Estates development abut and will be served by Chesterton Commons Second Addition. Cambridge Estates will pay for their watermain and services within Chesterton Commons Second Addition. u LJ ..., B. The City will pay for pipe oversizing (watermain greater than 8-inch diameter) for the watermain located within the Chesterton Commons development. The cost of the 8-inch, and smaller, watermain shall be paid by Chesterton Commons. u ..., u 3. Storm Sewer ..., LJ Surface water within this plat will be controlled with storm sewers and on-site ponding. All storm sewer sizing and catch basin spacing is based on a lO-year design storm frequency. Ponding is based on a 1 DO-year design storm frequency. Emergency overflow will be provided at all low points within the streets to provide overflow protection of homes for runoff events with greater flows than those used for the design of the storm sewer collection system. ..., u n u n LJ n u n u ,..., U r"l u ,..., LJ ,..., u n LJ n , LJ n L.J ,..., I U n U .., 4. L.J n U n LJ n u n L.J n u n u n LJ ,..., U n U CHESTERTON COMMONS SECOND ADDITION CITY PROJECT NO. 97-49 UTILITY AND STREET IMPROVEMENTS Page 6 It is proposed to construct catch basins at all low points within the streets throughout the plat and direct most of the runoff to sedimentation ponds located upstream of the Coon Creek floodway. The proposed system is shown on the storm sewer exhibit (refer to Exhibit 3). If Cambridge Estates is developed this year, the portion of the storm sewer system located between the two development boundaries will be relocated from between lots (as shown on Exhibit 3) to within the street right-of-way limits. This report will also need to be modified to address the relocation. All construction adjacent to wetlands will be approved or reviewed by the Corps of Engineers, the Department of Natural Resources and/or the Coon Creek Watershed District. All permits related to total site grading are the responsibility of the developer. Streets, Bikeway/Walkways and Restoration Public streets are proposed to be constructed (refer to Exhibit 4) to Andover City Standards which require a 32-foot width (face to face of curb) with concrete curb and gutter. Bikeways/walkways are proposed to have a lO-foot width (City standards). The streets and bikeways/walkways will be constructed with 2-1/2 inches of bituminous wearing course and 4 inches of Class 5 gravel base over an acceptable compacted subgrade. It is assumed that all street areas will be graded to within 0.2 feet of the designed subgrade elevation prior to utility and street construction. The road shall have a 6-inch crown with 0.5% minimum grade and 7% maximum grade. Grades within 30 feet of street intersections shall not exceed 3%. Boulevards are proposed to have a positive 2% grade from the back of curb to a distance of 8 feet behind the back of curb. Beyond 8 feet behind the back of curb, the maximum boulevard slope shall be 4: 1. n u CHESTERTON COMMONS SECOND ADDITION CITY PROJECT NO. 97-49 UTILITY AND STREET IMPROVEMENTS Page 7 ,..., LJ ,.., L.J The bikeways/walkways addressed under this project is proposed to be paid as follows: ,.., u A. The City will pay for 100% of the portion of bikeways/walkways to be located within the park. B. The City will pay for 50% of the portion of bikeways/walkways to be located between Hanson Boulevard Northwest and the Chesterton Commons development. Chesterton Commons will pay the other 50% of the bikeways/walkways portion. u ,.., ,.., u n u ,..., u ,..., u ,.., u n u n u ,.., LJ ,.., u ,.., u n LJ n d ,.., u n LJ ,.., u CHESTERTON COMMONS SECOND ADDITION CITY PROJECT NO. 97-49 UTILITY AND STREET IMPROVEMENTS Page 8 ,.., LJ ,..., u INITIATION .., u The project was initiated by the petition of Ashford Development Corporation, Inc., the owner and developer of Chesterton Commons; the petition of Cambridge Capitol, Inc. the owner and developer of Cambridge Estates; and Andover City Council action. u n .., u ,..., FEASIBILITY u ,.., LJ The project is feasible from a technical standpoint and meets all local, regional and state standards for municipal improvements. n u n RIGHT -OF-WA Y/EASEMENTS L.J n All right-of-way and easements are proposed to be dedicated as part of the platting process. Additional utility and drainage easements will be required based upon final design, including areas located outside of and adjacent to this plat. ,..., u u ,.., L.J PERMITS ,.., n Permits will be required from the Anoka County Highway Department for work within County Highway right-of-way, the Minnesota Pollution Control Agency (MPCA) and the Metropolitan Council Environmental Services (MCES) for sanitary sewer extensions; from the Minnesota Department of Health for watermain extensions; and from the Coon Creek Watershed District, Department of Natural Resources and/or Corps of Engineers for drainage improvements and work within watershed control of wetland protection areas. LJ ,..., LJ n u u n u n , LA n u CHESTERTON COMMONS SECOND ADDITION CITY PROJECT NO. 97-49 UTILITY AND STREET IMPROVEMENTS Page 9 ,.., LJ ,..., u COMPLETION .., This project is proposed to be completed as the second of multiple phases. During the 1997 construction season Phase 1 was significantly completed. Phase 2, Second Addition, is proposed to be completed in 1998 and the other phases are proposed to be completed in the future. u n u ..., u M u n u n u n u n u ,..., u n u n u n L.J .., u n u n u n u ,..., u CHESTERTON COMMONS SECOND ADDITION CITY PROJECT NO. 97-49 UTILITY AND STREET IMPROVEMENTS Page 10 ,..., u n u ESTIMATED PROJECT COST ,..., LJ n u Included in this report is a detailed estimate of construction costs for the street and utility improvements. The costs quoted herein are estimates only and are not guaranteed prices. Final contracts will be awarded on a unit price basis. The contractor will be paid only for work completed. The cost estimates are based on 1998 current construction costs. Costs associated with future phases of this development will need to be adjusted for inflation and future City trunk rates. No costs are included for easement or right-of-way acquisition. n u ,..., u n The estimated costs for Chesterton Commons Second Addition, City Project No. 97-49 are as follows: u n u u Construction Costs Second Addition Total Sanitary Sewer $ 286,000.00 Watermain $ 153,000.00 Storm Sewer $ 211,000.00 Streets and Restoration $ 218,000.00 TOTAL ESTIMATED CONSTRUCTION COST $ 868,000.00 Overhead Costs Engineering $ 146,833.00 Aerial Mapping (I % of street) $ 2,180.00 Drainage Plan (0.3% of street/storm) $ 1,287.00 Administration (3%) $ 26,040.00 Assessing (1 %) $ 8,680.00 Bonding (0.5%) $ 4,340.00 City Expenses - Public WorkslEngineering $ 25,000.00 Testing $ 5,000.00 Construction Interest $ 26,040.00 Signs $ 10,000.00 Other $ 5.000.00 TOTAL PROJECT COST $1,128,400.00 n u n u n u n n u n u n u n u n LJ ,..., u n , u CHESTERTON COMMONS SECOND ADDITION CITY PROJECT NO. 97-49 UTILITY AND STREET IMPROVEMENTS Page 11 n u n ,..., CITY SHARE TOTAL Total $ 77,000.00 $ 9,250.00 $ 0.00 $ 8.000.00 $ 94,250.00 $ 28,275.00 $ 122,525.00 LJ n Citv Share Sanitary Sewer Watermain Storm Sewer Streets and Restoration TOTAL ESTIMATED CITY SHARE I LJ ,..., , u n Overhead Costs (30%) u , u ,.., u n u n u n u ,..., u n u n u ,.., u n u n u n u n u n u CHESTERTON COMMONS SECOND ADDlTlON CITY PROJECT NO. 97-49 UTILITY AND STREET IMPROVEMENTS Page 12 ,..., u n LJ ESTIMATED ASSESSABLE COST n LJ n The assessments are proposed to be based on a per unit cost for all lateral and trunk benefits. The assessments include the estimated project costs for sanitary sewer, watermain, storm sewer and street construction, plus the following connection and area charges for trunk sanitary sewer and watermain. The trunk charges proposed to be assessed under this project are based on 1998 rates established by the City of Andover. Depending on the actual trunk locations determined by the City, these reported costs may need to be adjusted or modified. ,..., u u n u ,..., u Trunk Sanitary Sewer Connection Charge Trunk Watermain Connection Charge Trunk Sanitary Sewer Area Charge Trunk Watermain Area Charge $300.00/unit $1,275.00/unit $1,104.00/acre $1,171.00/acre u n n u n u ,..., u ,..., u ..., u n u .., u ,..., u ,..., u n LJ ,..., u .., :...J CHESTERTON COMMONS SECOND ADDITION CITY PROJECT NO. 97-49 UTILITY AND STREET IMPROVEMENTS Page 13 ,.., u RATE CALCULATION (Second Addition) n u ,..., u .., u n u ,.., u ,.., u n u ,.., u ,.., u ,.., u ,.., LJ ,.., u .., u n u n u n LJ 1. Sanitary Sewer Lateral Rate Lateral Benefit = ($286,000.00 -77,000.00) x 1.3 Lateral Sanitary Sewer Rate = $271,700.00/82 lots Watermain Lateral Rate $ 271,700.00 $ 3,313.41/unit 2. Lateral Benefit = ($153,000.00 - 9,250.00) x 1.3 Lateral Watermain Rate = $186,875.00/82 lots 3. Storm Sewer Rate $ 186,875.00 $ 2,278.96/unit Benefit = $211,000.00 x 1.3 Storm Sewer Rate = $274,300.00/82 lots $ 274,300.00 $ 3,345.12/unit 4. Street and Restoration Rate 5. Benefit = ($218,000.00 - 8,000.00) x 1.3 Street & Restoration Rate = $273,000.00/82 lots Trunk Sanitary Sewer Area Rate Lateral Trunk Sanitary Sewer Area Rate = $1,104.00/acre X 32.5 acres/82 lots = Trunk Watermain Area Rate Lateral Trunk Watermain Area Rate = $ 273,000.00 $ 3,329.27/unit $ 437.56/unit 6. $1,171.00/acre x 32.5 acres/82 lots = $ 464.12/unit n u ,.., u CHESTERTON COMMONS SECOND ADDITION CITY PROJECT NO. 97-49 UTILITY AND STREET IMPROVEMENTS Page 14 ,.., u ESTIMATED COST PER LOT (Second Addition) ,.., u .., u .., u n u n u n u n u .., LJ n u ,..... u n u .., u n u n u n LJ ,..., LJ 1. 2. Sanitary Sewer Lateral Watermain Lateral $ 3,313.41 $ 2,278.96 $ 3,345.12 $ 3.329.27 $12,266.76 $ 300.00 $ 1.275.00 $ 1,575.00 $ 437.56 $ 464.12 $ 901.68 3. Storm Sewer 4. Street and Restoration Subtotal - Lateral Charges per Lot Sanitary Trunk Connection Charge Watermain Trunk Connection Charge Subtotal - Connection Charges per Lot Trunk Sanitary Sewer Area Rate Trunk Watermain Area Rate Subtotal - Area Rate Charges per Lot Estimated Total of Trunk Area Lateral 5. 6. Assessments $14,743.44 ,.., u CHESTERTON COMMONS SECOND ADDITION CITY PROJECT NO. 97-49 UTILITY AND STREET IMPROVEMENTS Page 15 .., u ,.., u n UTILITY AND STREET IMPROVEMENTS CITY PROJECTNO.97-49 CITY OF ANDOVER .... n U PRELIMINARY PROJECT SCHEDULE u .., n 1. City Council Receives Feasibility Report April 21, 1998 2. City Council Waives Public Hearing April 21, 1998 3. City Council Orders Project and Authorizes Engineer to Prepare Plans and Specifications April 21, 1998 4. Engineer Submits Plans for City Council Approval and Receives Authorization to Advertise for Bids May 5, 1998 5. Advertise in City Official Newspaper and Construction Bulletin May 8, 15,22, 1998 6. Open Bids May 28, 1998 7. City Council Receives Bids and Awards Contract June 2, 1998 8. Contractor Begins Construction June 16, 1998 9. Contractor Completes Construction September 15, 1998 u n u u .., u n u n u ..., u NOTE: Project schedule is based on receiving necessary right-of-way, easements and favorable approval of trunk water and sewer extensions. n u ,.., u .., u n u ..., LJ r"' u n u n LJ .., LJ n Li n LJ n U n U n LJ n u n LJ n u n u .., LJ n u n LJ n u .., u .., LJ 1"'1 u .., u CHESTERTON COMMONS SECOND ADDITION CITY PROJECT NO. 97-49 UTILITY AND STREET IMPROVEMENTS Page 16 PRELIMINARY COST ESTIMATE '.'-:.-.'.,'..,",.---:.-...:..,'.--,.--.-.,'.-.-... '".'.,','-"':-:"'",,, -.,..' .-,:-"<--':':','-::-- -..--,'-' ":'- UTILITY AND STREET IMPROVEMENTS CITY PROJECT NO. 97.49 CITY OF ANDOVER SANITARY SEWER ITEM NO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT 1. Mobilization 1 LS 22,000.00 $ 22,000.00 2. 12" PVC SDR 26 SS 16'-18' 80LF 30.00 $ 2,400.00 3. 12" PVC SDR26 SS 18'-20' 795 LF 35.00 $ 27,825.00 4. 12" PVC SDR 26 SS 20' -22' 355 LF 40.00 $ 14,200.00 5. 10"PVCSDR26SS 14'-16' 260 LF 22.00 $ 5,720.00 6. 10" PVC SDR 26 SS 16'-18' 170 LF 25.00 $ 4,250.00 7. 8" PVC SDR 35 SS 8'-10' 690 LF 16.00 $ 11,040.00 8. 8" PVC SDR 35 SS 10'.12' 390 LF 17.00 $ 6,630.00 9. 8" PVC SDR 35 SS 12'-14' 170 LF 19.00 $ 3,230.00 10. 8" PVC SDR 26 SS 14'.16' 210 LF 21.00 $ 4,410.00 11. 8" PVC SDR 26 SS 16'.18' 850 LF 23.00 $ 19,550.00 12. 8" PVC SDR 26 SS 18' .20' 1,180 LF 26.00 $ 30,680.00 13. 8" PVC SDR 26 SS 20' -22' 200 LF 30.00 $ 6,000.00 14. Standard 4' Diameter Manhole 0-10' 20EA 1,350.00 $ 27,000.00 15. Extra Depth Manhole 130 FT 80.00 $ 10,400.00 16. 12" x 4" SDR 26 Wye 26EA 100.00 $ 2,600.00 17. 8" x 4" SDR 26 Wye 29EA 50.00 $ 1,450.00 18. 8" x 4" SDR 35 Wye 27EA 25.00 $ 675.00 19. 4" Vertical Cleanout 82EA 40.00 $ 3,280.00 20. 8" Vertical Cleanout 3EA 60.00 $ 180.00 21. Jacking, with 18" Steel Casing & 10" PVC SDR26,14'.16' 120 LF 155.00 $ 18,600.00 22. 4" PVC SDR 26 Service Pipe < 14' 945 LF 8.00 $ 7,560.00 23. 4" PVC SDR 26 Service Pipe> 14' 1,925 LF 11.00 $ 21,175.00 24. Granular Foundation Material 1,100 TN 10.00 $ 11,000.00 25. Televise Sanitary Sewer Lines 5,470 LF 0.50 $ 2,735.00 26. Clear and Grub 1 LS 500.00 $ 500.00 I .' Estimated COllstnictionCost,; Sanitary .. . ';X:'<...:i< q ..-; . $265,090.00 . ... . Contingencies .(t8% )<, ....... ..' .... ,.> ......... ;.. .<C':.. .....! ....... $20,910.00 ..... .. .. Total Estimated Construction Cost,; SanitarySewer' ......., , .. '. . $286,000.00' '" .... .' ........ ,..., u n LJ .., u n u ,.., u n u ,...., u CHESTERTON COMMONS SECOND ADDITION CITY PROJECT NO. 97-49 UTILITY AND STREET IMPROVEMENTS Page 17 CITY SHARE FOR PIPE OVERSIZING. SEWER EXTENSIONS AND ADDITIONAL DEPTH: Sanitary Sewer Extension, based on unit prices. 5. 10" PVC SDR26 SS, 14'.16' 230 LF 22.00 $ 5,060.00 14. Standard 4' Diameter Manhole 0' -10' 2EA 1,350.00 $ 2,700.00 15. Extra Depth Manhole 12LF 80.00 $ 960.00 21. Jacking with 18" Steel Casing & 10" PVC SDR 2614'-16' 120 LF 155.00 $ 18,600.00 25. Televise Sanitary Sewer Lines 350 LF 0.50 $ 175.00 Extension Subtotal $ 27,495.00 ..., I Sanitary Sewer Oversizing, based on difference in unit prices. u ,..., u n u n A. 12" vs 8" PVC SDR 26 SS 16'.18' 80LF 7.00 $ 560.00 B. 12" vs 8" PVC SDR 26 SS 18'-20' 795 LF 9.00 $ 7,155.00 C. 12" vs 8" PVC SDR 26 SS 20' -22' 355 LF 10.00 $ 3,550.00 D. 10" vs 8" PVC SDR 26 SS 14'.16' 30LF 1.00 $ 30.00 E. 10" vs 8" PVC SDR 26 SS 16'.18' 170 LF 2.00 $ 340.00 F. 12" Wye in lieu of8" Wye 26EA 50.00 $ 1.300.00 Oversizing Subtotal $ 12,935.00 LJ ,..., Sanitary Sewer Additional Depth, based on difference in unit prices. LJ ,..., u ,...., u ,.., u ,...., LJ n u ...., LJ ..., L.J A. 12", 10" and 8" PVC Sanitary Sewer Pipe> 14' 1,500 LF 6.00 $ 9,000.00 B. Extra Depth Manhole 66FT 80.00 $ 5,280.00 C. 4" PVC Service Pipe> 14' in lieu of < 14' 1,925 LF 3.00 $ 5,775.00 D. Granular Foundation Material 1,100 TN 10.00 $ 11.000.00 Additional Depth Subtotal $ 31,055.00 CITY SHARE - Sanitary Sewer $ 71,485.00 CONTINGENCIES (i8%) $ 5.515.00 TOTAL CITY SHARE COST . Sanitary Sewer $ 77,000.00 n u CHESTERTON COMMONS SECOND ADDITION CITY PROJECT NO. 97-49 UTILITY AND STREET IMPROVEMENTS Page 18 ,..., L.J n u PRELIMINARY COST ESTIMATE n u UTILITY AND STREET IMPROVEMENTS CITY PROJECT NO. 97-49 CITY OF. ANDOVER n u n u WATERMAIN n u ITEM NO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT n 1. 6" DIP Class 50 Watermain 180 LF 14.00 $ 2,520.00 2. 8" DIP Class 50 Watermain 3,335 LF 15.00 $ 50,025.00 3. 12" DIP Class 50 Watermain 1,325 LF 20.00 $ 26,500.00 4. 6" MJ Resilient Seat Gate Valve 10EA 400.00 $ 4,000.00 5. 8" MJ Resilient Seat Gate Valve 8EA 550.00 $ 4,400.00 6. 12" Butterfly Valve 2EA 950.00 $ 1,900.00 7. 6" MJ Hub Hydrant (9' -0") 10EA 1,350.00 $ 13,500.00 8. MJ DIP Fittings 4,800 LB 1.50 $ 7,200.00 9. 1" Type K Copper Tap Service 2,900 LF 8.00 $ 23,200.00 10. Water Service Groups 82EA 100.00 $ 8,200.00 I. E~timated Construction.Cost -Water ... ..... ... ............; $141,445.00 ..... ..........;................;. I.' .... Contingencies (:t8%)... ..' '.; .... ..... ---.. .......<i........ ....... .....;...... . ". $11~555.00... ..... ..... I.... Total Estimated Construction Cost -WaterDlain .' ... > . .,' . $153,000.00 . u ,.., u ,..., LJ ,..., u ..., u CITY SHARE FOR PIPE OVERSIZING: ,.., u A. 12" DIP in lieu of 8" DIP Watermain Pipe 1,325 LF 5.00 $ 6,625.00 B. 12" Valve in lieu of8" Valve 2EA 400.00 $ 800.00 C. 12" DIP Fittings in lieu of 8" DIP Fittings 755 LB 1.50 $ 1.132.50 CITY SHARE - Watermain $ 8,557.50 CONTINGENCIES (+8%) $ 692.50 TOTAL CITY SHARE COST - Watermain $ 9,250.00 ,.., u ..., u .., u n u ,.., u ,.., u n LJ ,.., u n LJ ..., I U n u ,.., u n u n u n u n LJ ,..., u !""'I u n u n u n u n I U n u n u ,..., u CHESTERTON COMMONS SECOND ADDITION CITY PROJECT NO. 97-49 UTILITY AND STREET IMPROVEMENTS Page 19 PRELIMINARY COST ESTIMATE . UTILITY AND STREET IMPROVEMENTS . CITY PROJECT NO. 97-49 CITY OF ANDOVER STORM SEWER ITEM NO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT 1. IS" RCP Class 5 Storm Sewer 585 LF 20.00 $ 11,700.00 2. 18" RCP Class 5 Storm Sewer 415 LF 25.00 $ 10,375.00 3. 24" RCP Class 5 Storm Sewer 575 LF 30.00 $ 17,250.00 4. 27" RCP Class 5 Storm Sewer 175 LF 35.00 $ 6,125.00 5. 30" RCP Class 5 Storm Sewer 160 LF 40.00 $ 6,400.00 6. 33" RCP Class 5 Storm Sewer 340 LF 50.00 $ 17,000.00 7. 42" RCP Class 5 Storm Sewer 1,040 LF 70.00 $ 72,800.00 8. IS" RC Flared End Section w/TG 2EA 600.00 $ 1,200.00 9. 18" RC Flared End Section w/TG 3 EA 700.00 $ 2,100.00 10. 24" RC Flared End Section w/TG 2EA 900.00 $ 1,800.00 11. 30" RC Flared End Section w/TG 2EA 1,100.00 $ 2,200.00 12. 42" RC Flared End Section w/TG 1 EA 2,000.00 $ 2,000.00 13. 4' Diameter, Cone Type Catch Basin 6EA 1,000.00 $ 6,000.00 14. 4' Diameter, Catch Basin Manhole 6EA 1,100.00 $ 6,600.00 15. 5' Diameter, Catch Basin Manhole 1 EA 1,600.00 $ 1,600.00 16. 6' Diameter, Catch Basin Manhole 1 EA 1,900.00 $ 1,900.00 17. 7' Diameter, Catch Basin Manhole 1 EA 2,400.00 $ 2,400.00 18. 4' Diameter, Storm Sewer Manhole 3 EA 1,200.00 $ 3,600.00 19. 5' Diameter, Storm Sewer Manhole lEA 1,700.00 $ 1,700.00 20. 6' Diameter, Storm Sewer Manhole lEA 2,000.00 $ 2,000.00 21. 7' Diameter, Storm Sewer Manhole 2EA 3,000.00 $ 6,000.00 22. 4' Diameter, Skimmer Manhole 3EA 2,000.00 $ 6,000.00 23. Erosion Control at Catch Basin 17EA 50.00 $ 850.00 24. Silt Fence 1,000 LF 2.00 $ 2,000.00 25. Hand Placed Rip Rap 70CY 50.00 $ 3.500.00 << .... Estimated Construction Cost'" Storm. Sewer .<./ .../ ... ..... $195,100.00 . ........ ................. . <i. ..<... ... Contingencies (:t80Io) .......>i ..< . ... ................/f ..........< <.< ................ . ... -S> $15,900.00 ... .. . .... Total Estimated Construction Cost- Storm Sewer).> ...... ....... . .... .>.. ... ... < . .. $211,000.00 ... . n u CHESTERTON COMMONS SECOND ADDITION CITY PROJECT NO. 97-49 UTILITY AND STREET IMPROVEMENTS Page 20 n u ,.., u PRELIMINARY COST ESTIMATE n u UTILITY AND STREET IMPROVEMENTS . CITY PROJECT NO. 97-49 CITY OF ANDOvER n u ,.., u STREET, BIKEWAYIWALKWAY, AND RESTORATION CONSTRUCTION ITEM NO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT n u ,.., 1. Common Excavation 300 CY 4.00 $ 1,200.00 2. Common Embankment 150 CY 10.00 $ 1,500.00 3. Surmountable Curb and Gutter 8,940 LF 6.00 $ 53,640.00 4. B618 Curb and Gutter 660 LF 8.00 $ 5,280.00 5. Class 5 Aggregate Base 4,900 TN 7.00 $ 34,300.00 6. Bituminous Mix 2331 Type 41 2,700 TN 29.00 $ 78,300.00 7. Seeding (Mix No. 900) and Mulch 6AC 1,000.00 $ 6,000.00 8. Seal Coating 15,700 SY 1.00 $ 15,700.00 9. Topsoil 300 CY 10.00 $ 3,000.00 10. Wood Fiber Blanket 1,500 SY 2.00 $ 3,000.00 . EstiiriatedConstructioll Cost- Street Construction .i, .$201,920.00 .. ....... CQntingencies. (:t8%) '>i . '.',< ,j' >;. '.. .', ....., ';; ......$16,080.00 <.'., '. '.i..i>: .... ... '.' .... ....... Total Estimated Construction Cost-Street Construction.'......,....... . ,"', ;), $218,000.00 ...... u ,.., u ,., u n u ..., , LJ n CITY SHARE FOR BIKEWAYIWALKWAY: (100% CITY) Park $ 6,200.00 u n u (50% CITY) E. of Hanson Boulevard Northwest $2,400.00 + 2 = $ 1,200.00 n CITY SHARE - Bikeway/Walkway $ 7,400.00 u n u CONTINGENCIES (:t8%) TOTAL CITY SHARE COST - BIKEWAY /W ALKW A Y $ 600.00 $ 8,000.00 n LJ e:main:11912:feas3-20 n u ,.., u 0..... 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" , ..I \ \>_.1 I / , ..~. \" I' I W \ , ,/ 0:: ./.... "........ I / ::> i' -. .... " ........ / 'I l- . '-'_ - " ..... / I ~ . . . .... I ~ .) '" {J u... i " .......____________ I J - - I ,I--..-___~______________ I / I 1 I I .. I 1 I I I j I I ID' ~ , I I I I .. J I l - "'\- --~ I ~ --- - - - ... .......... .... ....,........ ...... ... ........ ------------------- CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE ADril21. 1998 AGENDA SECTION Approval of Claims ORIGINATING DEPARTMENT Finance ;0"'- Jean D. McGann ~ I ITEM NO. Schedule of Bills REOUEST: The Andover City Council is requested to approve total claims in the amount of $ 512.528.22. BACKGROUND: Claims totaling $ 45.157.80 on disbursement edit list #1 dated 04-14-98 have been issued and released. Claims totaling $467.370.42 on disbursement edit list #2 dated 04-21-98 have been issued and released. Date: 04-21-98 Approved By: "'., . . . . . . .,,, . . :>.. . . OCo . . "'" . . ~., . . . . ~ . . "U . .- . 0 . . 0 . ~ . ,.'" . . 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