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HomeMy WebLinkAboutWK March 26, 1998 / '\ '-.-/ \ ,-) \ , I ~ ./ CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW, . ANDOVER, MINNESOTA 55304. (612) 755-5100 SPECIAL CITY COUNCIL WORKSHOP - THURSDAY, MARCH 26,1998 Casual Attire Welcome Call to Order - 7:00 p.m, 1. Overview of Mission Statement 2. Council Meetings: . Streamlining Meetings . Use of Committees /Workshops . Council Expectations of Staff (Presentations, Recommendations) . Council Roles' . Questions/Comments Prior to Meetings . Decision Making . Well Defined Directives/3-2 Votes 3. Development . Staging . Economic Development . Environment . Transportation . Safety . Public Spaces 4. Budl!etinl! Goals: . Budget by Objectives/Priorities . Staff/Council/Public Process . Limits and New Legislation Adiournment ~ .. \ ) Comments: \ ) MISSION STATEMENT The elected and appointed officials of the City of Andover shall be guided by the principles of providing for the good and betterment of the community, through quality development, protection of natural resources and regulation of the use of property to ensure the safety and well being of all residents, Community These objectives promote a sense of community, identity and pride, A) A new or enhanced City logo will be created for better community identity, B) Community and business events will be held to promote identity and enhance a sense of community pride, Andover Family Fun Fest, Arbor Day C) The City shall plan and direct development of community facilities for meetings, recreation and other public needs in conjunction with other public entities within the City, Development Focuses on the safety, values and interests of future residents and business; A) It shall be a City Policy to develop or plan for, pedestrian walkways, trails and rights-of-way for alternate transportation in not only new developments but throughout the City, (Engineering -lead, Completion Goal- June '96) Prooosed Alternate A) It shall be City Policy to develop and/or plan for alternative modes of transportation within the City. This shall include but not be limited to; transportation trailways, lateral trailwavs within develooments and oedestrian sidewalks. Comments: to-date the City has implemented the comprehensive plan in relation to the construction of the transportation trailways typically located within road rights- of-way. Lateral trailways and/or sidewalks have not consistently been applied to new developments, A clarification on including these on future development reviews is needed. B) The City will adopt its own Wetlands Conservation and Marginal Land Use Ordinance to define and protect land within the City from inappropriate development. (Planning - lead, Engineering - support - Sept. '96) Prooosed Alternate ) B) The City will utilize the Planned Unit Development Ordinance and Wetland Buffer Ordinance to protect marginallandfrom inappropriate development. C) The Planning and Zoning Commission and the City Council shall review land zoned for retail, commercial and light industrial, to assure an optimal siting , - throughout the City for the convenience of citizens and to provide for an expanded tax base, (Planning - lead, Engineering - support - Sept. '96) :>- J 'sed Alternate / C) The City through the use of staff, EDA and various commissions and committees shall promote economic development throughout the City considering convenience to citizens, local employment and to provide for an expanded tax base. D) The Tree Preservation Policy shall be amended to require tree planting as well as preservation of trees in developments, (Planning - lead, Engineering - support - Sept. '96) '>roposed Alternate D) It shall be the City Policy to encourage and promote tree preservation and reforestation within the City. '::omments: The Tree Preservation Policy currently has limited enforcement capabilities. At the present, time staff encourages developers and builders to preserve trees within the City, This is currently being implemented through recommendations and encouraging custom grading within new developments. The jury is still out on its effectiveness, If this is an acceptable level of preservation for the council, we will continue to encourage preservation whenever possible. \ ) , - E) To accommodate a maturing population, elderly housing units will be encouraged in appropriate areas, Such options shall include consideration of transportation, convenience for shopping and medical assistance, (Planning - lead, June '97) !roposed Alternate E) The City will encourage the development of senior housing units in appropriate areas of the City. F) The City shall develop an ordinance on unit clustered housing which will allow diversity in density and provide for green space. Such green space shall, at a minimum, be no less than for an uncIustered development within the same zoning district. (Planning - lead, Engineering - support - June '96) )roposed Alternate F) The City shall promote the use of planned unit developments when appropriate to ene/zance the appearance, use and livability of neighborhoods. G) The City shall identify public transportation needs and develop either public or private plans to meet those needs. (PlanninglEngineering - June '97) )roposed Alternate G) The City will identify transportation needs and investigate alternatives, \ ) H) Within areas reachable by City water and sewer services, a master plan will be developed to serve such areas, along with a financial plan on determining costs and financing. (Engineering/Planning/Finance - Sept. '96) 2 , \. Proposed Alternate H) It shall be city policy to maintain and keep up-to-date a comprehensive water and sanitary sewer plan for the City, cr '1ents: / The City's Comprehensive Water Plan was redone in 1997, The Comprehensive Sanitary Sewer Plan is currently being reevaluated by Howard R. Green and Assoc. Cost estimates from these plans will be incorporated into the Capital Improvement Plan for the City. I) The City shall develop stormwater districts with appropriate areas of the City and develop the necessary financing tools to implement the districts (Engineering/Finance - Adoption of Plan - June '97 Implementation in January of 1998) Proposed Alternate I) The City shall develop storm water districts within the City in order to maintain the City's stormdrainage system at a level which will help insure the health, safety and welfare of the residents, Comments: Storm water districts have not yet been establishedfor the City, The City currently uses generalfund $ to maintain the system. As our system ages additionalfunding will be necessary to maintain the systems we have. It is recommended to combine H and I as follows: It is the policy of the City to maintain the infrastructure 'of the City at a level which will help insure the health, ' safety and welfare of the residents. \ / Examples of specific tasks associated with this item are: 1. Develop and maintain a comprehensive water and sanitary sewer plan for the City, 2, Develop and maintain a pavement management system for the City. 3. Develop storm water districts for the City to provide for the maintenance of the City storm sewer system. J) Negotiations shall be held with the City and Anoka County to negotiate expansions and improvements in the County roadway system within the City. (Administration - lead, Engineering - support - Ongoing) K) Development within the City shall minimize impacts on farm and agricultural tracts. (A - J) Public Safety A) The City will, on an annual basis, determine the adequacy of its police and fire protection and publish a report for the citizens, . , (Fire, Sheriff, Health Span - May '96) .' ~ ~ . . B) Pavement Management Systems: Both new and existing streets will be maintained to a plan which will address routine maintenance schedules and standards, (Engineering/Public Works June '97) , ) / C) All plats shall require streets and roads to assure access to and between all nearby developable properties. (Ongoing) POLICY: It shall be the policy of the City to locate public safety facilities throughout the City to provide for a minimum response time, Council Leadership Responsibilities A) All City services shall be reviewed to determine if a charge should be levied to the beneficiaries of the service, and what that fee should be. This review shall be completed during budget process, (Finance Dept. - June '96) Proposed Alternate A) It shall be the policy of the City to chargefees for services to appropriate beneficiaries. , , B) The City shall adopt ordinances to encourage telecommunications suppliers to provide new services to the citizens of the City and allow the use of telecommunications options. Fees shall be established for all uses of rights- of- way, (Clerks Office - lead, Engineering - support - March '96) , Proposed Alternate B) The City shall adopt an ordinance regulating the use of the City's rights- of-ways and charge fees accordingly. Comments: The City Engineers' Association is working on an ordinance. There was one proposed ordinance from the League of Minnesota Cities and another from Tom Creighton, our cable commission attorney. C) The City shall aggressively seek competition each year prior to budgeting, between the City, private providers and other governmental units to procure the service requirements of the City, (All Departments - Ongoing) Proposed Alternate B) The City shall consistently review services for more cost effective delivery including out sourcing. D) Council shall hold at least one town meeting every six months as a forum for citizens of the community to voice their views on the state of the City, its direction and other matters, (City Clerk - lead - September 1996 & March 1997) " , ) Prollosed Alternate D) Council shall hold town meetings as aforumfor citizens of the community to voice their views on the state of the City, its direction and other matters. 4 . . E) The Planning and Zoning Commission, Council and Staff, with input from Citizen Advisory Committees, shall review and report those ordinances which are either outdated, unenforceable or otherwise suggested to be removed from the City regulation, Such review shall take place in each even number year, (Administration - lead, Staff - support - Dee, '96) Proposed Alternate E) Ordinances Shall be revised and updated on a regular basis. F) The City shall develop a Capital Improvements Program. (Finance - lead, Staff - support - June '96) G) On significant issues, input into the Council decision making process will be sought through citizen forums and focus group. (Council - Ongoing) Policy: The City shall investigate the use of its facilities, equipment and staff by other entities, as a profit center for the City, City Staff A) City staff shall develop professional relationships with representatives of their respective state, county and other agencies, . \ B) Each City employee and Council member shall be encouraged to attend at least one education or training session in their field each year, C) The City shall provide adequate space, equipment and facilities to meet the needs of staff. (All above - Ongoing) D) Staff shall advise Council once each year as to progress made within their various departments during the year and department goals for the coming year, (All Departments - May - June '96) Citizen/Public Sector Input A) Meeting with officials of neighboring cities, the school district and the County will be held to define areas of mutual benefit. B) A task force will be created to review the need for parks, prioritize the needs and develop methods of financing needed improvements, '\ 03/25/98FILE:DA T AlDEPT/ADMIN/MISION98,DOC 5