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Home My WebLink AboutCC March 4, 1998 CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 Regular City Council Meeting - Wednesday, March 4, 1998 Call to Order - Following the 7:00 PM EDA Meeting 1. Receive Honor Award from Consulting Engineers Council of Minnesota/ South Andover Site, 2. TIF/Commercial Park Update 3. Discuss Covenant not to Sue/South Andover Site 4. Authorize Relocation Payment/Mistelske Resident Forum Agenda Approval Consent Agenda Approval of Minutes HRA Meeting . 1 : .Public Hearing: Allocate 1998 CDBG Funds - Public Service Agencies agenda Bookmark Name award tif sas relocat minutes phcdbg Discussion Items / Lot Split, <:ont./I7203 Tulip St. NW/Johnson johnson 3. Metes and Bounds Split/Ashford Development Corp ashford 4. Drainage Issue, cont./2776 l64th Ave NW/JeffLeadens/98-8 ord988 5. Discuss Status of Trail Fee trailfee 6. Request Authorization to Make Purchase Offer/98-2/Septic Dump Station offer982 7. Discuss UPA New Transmission Line Project upa 8. Discuss Request from NeighborhoodlI 50th Lane NW Entrance Improvements/Winslow Hills/98-7 disc987 Staff. Committees. Commissions 9. Comp Plan Task Force Update Non-Discussion/Consent Items . 10 .Approve Quotes/Playground Equipment for Ages 2-5/97-15 1'1 .Approve Quotes/Playground Equipment for Ages 5-12/97-15 12 .Approve Change Order #1/Playground Equipment for Ages 5-12/97-15 13 . Approve Joint Powers Agreement for MIS Position/City of Champlin 14 'Award Bid/Crosstown MasonrylBricking Old City Ha1l/98-1 15 . Approve Deduct Change Order #1 to 98-I/Crosstown MasonryIBricking of Old City Hall 16 .Notice of Youth First Mayor's Prayer Breakfast 1 7 . Notice of Care About Kids/Northem Expo98 Breakfast I 8 . Approve Change Order/96-15/Public Works Expansion Mayor/Council Input / Payment of Claims Adjournment compplan qt29715 qt59715 co19715 mis bid981 co1981 youth expo98 co9615 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , DATE:March 4, 1998 AGENDA SECTION Approval of Minutes ORIGINATING DEPARTMENT City Clerk J.J. ITEM NO. Approval of Minutes The City Council is requested to approve the following minutes: February 17, 1998 Regular Meeting February 17, 1998 EDA Meeting , ) / CITY OF ANDOVER REQUEST FOR HRA ACTION DATE: March 4. 1998 AGENDA SECTION HRA Discussion Item ORIGINATING DEPARTMENT Planning ITEM NO. Public Hearinl!' Award 1998 CDBG Funds Social Service Agencies John Hinzman, fit- City Planner l, Request The Andover Housing and Redevelopment Authority (HRA) is asked to allocate CDBG Public Service Pool Funding to perspective Social Service Agencies. Eligible organizations must provide specialized services to low to moderate income residents of the city. / Back!!round On January 20, 1998, the HRA allocated $30,000 to the public service pool from the General CDBG Budget. Funding was advertised and applications were received totaling $43,236. Fundin!! Determination Staff proposes to fund all agencies supported during the last fiscal year. Agencies requesting amounts above original 1997 allocations were reduced on a percentage basis according to last years allocation. Please see the attached resolution for proposed disbursement amounts and applications for funding. / , / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA HRA RES. NO. R -98 A RESOLUTION APPROVING DISBURSEMENT OF PUBLIC SERVICE POOL FUNDS OF THE 1998 COMMUNITY DEVELOPMENT BLOCK GRANT BUDGET WHEREAS, the Housing and Redevelopment Authority recognizes the need to use Community Development Block Grant Public Service pool funds for the betterment of Andover residents; and WHEREAS, the County of Anoka makes said funds available to the City through the United States Department of Housing and Urban Development, following guidelines established for the use of Community Development Block Grant funds; and WHEREAS, the City will receive funds distributed by Anoka County to conduct projects for the residents of the City for the 1998 fiscal year. / NOW, THEREFORE, BE IT RESOLVED, that the Housing and Redevelopment Authority of the City of Andover hereby approves the following allocation amounts for 1998 Community Development Block Grant Public Service Pool Funds as indicated on Attachment A-I. Adopted by the Housing and Redevelopment Authority of the City of Andover on this 4th day of March, 1998. CITY OF ANDOVER ATTEST: IE. McKelvey, Chairperson Victoria V olk, City Clerk / Attachment A-I / 1998 Public Service Pool Allocations Organization 1998 1997 Staff Request Allocation Proposal'" Alexandra House $3,000 $2,000 $2,502 Anoka County Brotherhood Council $2,500 $0 $0 Anoka County Community Action Program $7,003 $5,757 $5,841 ARC of Anoka and Ramsey Counties $1,000 $0 $0 Community Emergency Assistance Program $4,500 $3,388 $3,753 Family Life Mental Health Center $4,000 $3,622 $4,000 Fathers' Resource Center $4,000 $0 $0 Lutheran Social Serv.\City View $500 $0 $0 North Anoka Meals on Wheels $3,733 $3,733 $3,733 North Suburban Counseling Center $3,500 $3,389 $3,~OO Northwest Suburban Kinship $2,500 $2,389 $2,500 Rise $5,000 $3,889 $4,171 Tamarisk Resources, Inc. $2000 $0 $0 '. TOTAL $43,236 $28,167 $30,000 / , / \ . / Alexandra House, Inc. Community Development Block Grant Application For The City of Andover Purpose of Grant Statement of Purpose United States and Minnesota statistics support the fact that domestic abuse does exist in the City of Andover. This "secret" community problem is found in large and small cities throughout the country. Domestic or family violence is often hidden and unreported, especially in rural and/or suburban areas. That is a reality for many women and children. They know that violence can erupt without warning and with the most devastating consequences. Abuse can be emotionally destructive. It can also be fatal. Domestic violence against women and families is an intolerable behavior. It is also a crime. It is not, however, a hopeless situation. Alexandra House, Inc. seeks Community Development Block Grant funds from the City of Andover to ensure advanced assistance in meeting the m;eds of residents with respect to advocacy, intervention, education and the elimination of domestic violence. Community partnerships with other cities have demonstrated that there is considerable value and a direct and measurable benefit in providing enhanced, easily accessed services for the community through the following activities. Specific Activities Alexandra house will have the following goals and measurable objectives for meeting the needs of the City of Andover in 1998 and beyond. GOAL # 1 To provide information/education for the City of Andover community regarding the nature and scope of victimization, prevention strategies and information describing Alexandra House, Inc. direct services and our availability. Community Education /Professional Training Objectives: I. To publicize our agency presence in the City of Andover community by distributing informational brochures and fIyers and utilizing broadcast and print media such as radio station, KOOL 108, cable television and local newspapers in describing Alexandra House services available to women and families. 2. To provide educational training on community awareness and response to domestic violence by law enforcement, health care, education, religious and other service professionals in and around the City of Andover community. Alexandra House, Inc. Community Development Block Grant Application Page 2 ,/ GOAL#2 To provide assistance in meeting the self-dermed needs of women and families. General Advocacy Objectives: 1. Maintain a staffed office and residential shelter facility that will offer appropriate community and legal advocacy services for women and families. 2. Provide 24-hour phone access by maintaining telephone linkage with the shelter so that one call enables a woman to speak to an advocate and get immediate help and/or referral. 3. Make arrangements for safe housing for women and children by utilizing existing and future shelter resources and programs. 4. Provide transportation to safety for battered women and families. 5. Accompany women to medical, legal, social services, housing and other appointments as appropriate. 6. Coordinate services for battered women with other agencies providing legal assistance, financial assistance, chemical dependency counseling, career development and others as appropriate. Information and Referral Resources 1. Provide referrals and information about childcare, food, medical, financial and housing resources for battered women and families in the community. 2. Provide referrals and/or information on legal options to women. GOAL # 3 To provide assistance in pursuing civil, criminal and family court remedies. Legal Advocacy Objective: 1. Accompany women to both the filing and the hearing for an Order of Protection and other legal advocacy assistance as needed. 2. Provide legal clinic access with attorney advice and counsel as needed. Alexandra House, Inc. Community Development Block Grant Application Page 3 / GOAL #4 To improve the community's response to battered women and children by assessing systems, changing needs as appropriate and developing a plan targeting at least one system. for improvement such as schools, churches, legal, law enforcement, medical, senior assistance, mental health, social services, courts, etc Systems Change Objectives: Alexandra House will network with community schools, churches, legal, law enforcement, medical, mental health, social services, courts, etc. to provide updated and ongoing information about our services and gain feedback from the City of Andover about its needs in regard to the issue of domestic violence. Impact of Activities It is the expectation and ongoing goal of Alexandra House that our services are easily accessed, appropriately delivered and of high quality for women and families. Community Development Block Grant funds assist us in expanding and enhancing the quality of our services. Long term strategies for sustaining this effort will be met by a yearly review of personnel performance, delivery of services and partnerships in the areas of: ,~ / General Advocacy Information and Referral Legal Advocacy Health Care Advocacy Support Groups Safety Community EducationIProfessional Training Orientation/Staff Development Professional and Community Affiliations Evaluation The effectiveness of Alexandra House services provided to women and families will be assessed through review of both formal and informal client evaluations and similar measurement methods. These will be compared and tracked on a year to date basis and adjustments made as necessary. Staff, volunteers and interns will make initial assessment of evaluation material. Appropriate improvements will be implemented and the evaluations will then be summarized for higher review by management and the Board of Directors as part of an annual report process. .... .... .....". -.. .. -.' ..' - ..' . ...'.... -.'OW,,:, ..........."..~,. ......,.".. .~"..",. .... .,.'-:;....., .',_... / CITY OF ANDOVER COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING REQUEST FORM PROJECT YEAR 1998..1999 Community Development Block Grant funds are available to organizations that provide special services to low to moderate income individuals and families. The City of Andover receives CDBG funds through Anoka County and the United States Department of Housing and Urban Development. The application deadline is February 20, 1998. Funds will be awarded at the City CouncillHRA meeting on Tuesday, March 3,1998 at 7:00 pm at Andover City Hall, 1685 Crosstown Blvd. NW. / Additional information may be obtained from John Hinzman, City Planner at 755-5100' (TDD 754-8826). Name of Organization Anr-kA.. C'-'UYl.f:1 f3'rtJ-t-j,.,~rhond t:OIA..I-1C-;' Address 2 to ,~ Cj t-), /J ve . /1/ Phone Lf 1, '-- - DO 't (, Jh,ok~ /'1Y1. S5Jo3 / Contact Person n,., rl1 5r. )" t:I.. VI tt ~ Title p",~ 5 ; de. io1 t- Please describe your organization's goals and programs, and how they will benefit Andover residents: "- '" 'e...Je",T ".-... lJO I ...........'+~.eV"... 1:0 k...."" it: )"....."'o1.l."'j. ACHe. a",,-,,;J~s c;c",~';ce.s -to JIn>+ ;:.........;1".:.. d h,D~t-), OV'~'" ,2,0 c-r:ro)h, ~.{.Fo.d 1<. rl/-C,l,.;h......te.d ~4.C I-t. ""^o,,,~J.-r:~ ..u..fflC',~....6. '+o",d. ;~ not:- dcmA.t-eJ ~e ~......c:.:i5~ :~e.de.L ;"d =~ w~ ~~~ J'.r~ n...I:.<>- S--da.lj. >1l.d;..,f-,~",~ r h--:-4_C-__ -F",od. P-c:.k4J'"' .bGLc,,,,,J "'.... -/::').,~ SIZ.e.. 0;:' he f............(1 F:......'/,es ......c... '",-Iso ~)'~e", <>- .de...$o...._( Y'lI'"od....e.f.5 ,oa..c.kA.Je. i' I iT AHdoVLj,o i~ 1;"~/",,-de." ,;" t:-he. A......eA.. ~h....1:- Ac..IJC. .=.e...vL's, Attach additional sheets, if necessary. , / Amount of CDBG funds requested $ ..2.. S' 0-0 . Page 2 CDBG Request Form City of Andover Name of Organization Ann kA- c',.,....."'+ 7 I1l'o-ch e....t-,'" I'.>rl ~ai4l1~ ; , Special Project Description: With the. c..ui"t-e",+ C..hA.....(f::-s ;" -I:~r':. .tt./,.u:.....~ R...fc;;-""., we <>-"eo ......I.."'Ady 5:"<-',''''1 i:j,.. n~r::.d iu i..,....~se.. i-),... n",-"",J",-r of t,:"",... w~ c""""" .5e...v~ 7!J,o:5e- j... )Iced. AI- -i'h;s I,;"..., oNe- do,,'J h"-rl~ *h~ fw..rI.<, to do thr'e, Does your Organization serve low to moderate income families or individuals? If you answer no, your organization will not receive funding. -L Yes No What percentage of persons served are low/moderate income individuals? '- / In; % D'oes your organization currently serve residents of Andover? X Yes No Has your organization served Andover residents in the past? X Yes No Will these funds be used for the expansion of an existing program? X Yes No Will these funds be used for the creation of a new program? Yes X No PLEASE PROVIDE THE FOLLOWING lNFORMA TrON WITH YOUR APPLICA nON: 1997 Organization Budget Proposed Budget for CDBG Funds Schedule for Expenditure of CDBG Funds Name(s) of individual(s) authorized to receive CDBG reimbursement checks. , / CITY OF ANDOVER COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING REQUEST FORM PROJECT YEAR 1998-1999 NAME OF ORGANIZATION Anoka County Community Action Proqram, Inc. ADDRESS 1201 89th Avenue NE #345 PHONE Blaine, MN 55434 783-4741 CONTACT PERSON Cathey Weidmann TITLE Coordinator of Senior Proqrams & Volunteer Services PLEASE DESCRIBE YOUR ORGANIZATION'S GOALS AND PROGRAMS: "The mission of Anoka County Community Action, Inc. is to be a catalyst in creating tools and opportunities for, and empowering lower income'Anoka County residents to achieve their aspirations and dreams." This agency attempts to assist people who are economically disadvantaged or who have 0ther limitations to become or remain self-sufficient. The Senior Outreach , ~gram is a part of this larger mission by assisting Andover clients in accessing. supportive services which help them remain in their homes in a healthier and safer manner through nutritional, medical and social programs. AMOUNT OF CDBG FUNDS REQUESTED $ 7,003.00 NAME OF ORGANIZATION Anoka County Community Action Proqram, Inc. Senior Outreach Proqram SPECIFIC PROJECT DESCRIPTION: The Senior Outreach Worker identifies and meet with vulnerable and isolated seniors and disabled adults, assisting them in obtaining financial, nutritional, social, and medical services. These often include food programs, Public Health Nursing, chore services, medical assistance, energy assistance, etc. Due to physical or mental limitations, mobility problems or intimidation of the system, clients often need special assistance with paperwork completion or advocacy. The Outreach Worker is able to act as a case manager with clients and assists them in seeking long term solutions. ) ANOKA COUNTY COMMUNITY ACTION PROGRAM, INC. \ Jes your Organization serve low to moderate income families or individuals? ___~___Yes No What percentage of persons served are low/moderate income individuals? 89 % ------- Does your organization currently serve residents of Andover? ___~___Yes No Has your organization served Andover residents in the past? ___~___Yes No Will these funds be used for the expansion of an existing program? ___~___Yes No PLEASE PROVIDE THE FOLLOWING INFORMATION WITH YOUR APPLICATION: Enclosed 1998 Organization Budget Enclosed Proposed Budget for CDBG Funds , / Schedule for Expenditure of CDBG Funds: -Funds will be used from 9/1/98 to 6/30/99. -The Outreach Worker works up to 10 hours per week in Andover. -See enclosed budget for expenditure breakdown. Name of individual authorized to receive CDBG reimbursement checks: Ms. Susan Dennistoun, Fiscal Officer Anoka County Community Action Program, Inc. 1201 89th Avenue NE, #345 Blaine, MN 55434 Phone: 612-783-4747 J ANOKA COUNTY COMMUNITY ACTION PROGRAM, INC. '. CITY OF ANDOVER COMMUNITY DEVELOPMENT BLOCK (CDBG) FUNDING REQUEST FORM PROJECT YEAR 1998-1999 -' Community Development Block Grant funds are available to organizations that provide special services to low to moderate income individuals and families. The City of Andover receives CCBG funds through Anoka County and the United States Department of Housing and Urban Development. The application deadline is February 20,1998. Funds will be awarded at the City CouncillHRA meeting on Tuesday, March 3, 1998 at 7:00 pm at the Andover City Hall, 1685 Crosstown Blvd. NW. Additional information may be obtained from John Hinzman, City Planner at 755-5100 (TDD 754-8826) Name of Organization: Arc of Anoka & Ramsey Counties Address: 1201 89th Avenue NE Suite # 305 Phone: 783-4958 Blaine. MN 55343 r '1.tact Person: Marianne Reich , j Title: Executive Director Please describe your organization's goals and programs, and how they will benefit Andover residents: Arc of Anoka and Ramsey Counties is an advocacy organization consisting of people with developmental disabilities, parents, professionals and concerned citizens of the communities we serve. The agency has a membership of over 1,200 and serves over 15,000 people yearly. Arc of Anoka and Ramsey Counties is committed to building inclusive communities and providing advocacy and support for people with developmental disabilities and their families. Developmental disabilities include conditions such as mental retardation, autism, cerebral palsy and other related conditions. Arc provides an array of programs such as Toy and Adaptive Equipment Library; affordable housing program; leisure camperships; support groups; individual and systems advocacy; information and referral; and community awareness programs. Attach additional sheets, if necessary. *************************************************************************** Junt of CDBG funds requested S 1.000 / , / Page 2 CDBG Request Form City ot Andover Name: Arc ot Anoka & Ramsev Counties Special Project Description: Funds will be used to support the most essential services offered to residents of Anoka County and specifically the City of Andover. These services include; · Individual advocacy, information and referral, and support services to 10-12 adults with developmental disabilities and their guardians to help obtain services, resolve issues or pursue their rights. . · People First self advocacy group meetings and activities for 10-12 adults with developmental disabilities in Andover · Toy and Adaptive Equipment Lending Library for 3-5 families in Andover. Arc has over 500 members in Anoka County and provides services to'an estimated 8000 people in the county. Approximately 50 people from the City of Andover use Arc services. , " . . 9S your organ1zat1on serve low to moderate income families or , / . . 1nd1v1dua~s? If you answer no, your organization is not eligible to receive CDBG funds. Yes What percentage of persons served are low/moderate income individuals? Estimated at 20 to 40% What percentage of low/moderate income persons served are Ramsey residents? Estimated at 20 to 40% will these funds be used for an expansion of an existing program? X YES _NO will these funds be used for the creation of a new program? YES ~NO PLEASE PROVIDE THE FOLLOWING INFORMATION WITH YOUR APPLICATION: ~1998 organization Budget , , '_~Proposed Budget for CDBG Funds __Schedule for Expenditure of CDBG Funds - services will be provided throughout the year as requested from individuals and their families. ~....,; -... ',.r" '''~'-' .... "..-. ~ _. .:.,,, ;...., .'. '. ._'. _"",' .' .... ;-.'"r 'I a .. 0'... ".'.' ....-.~. ..'\..... ~.. . '. ~... ..._........,. "',.. _. ...~~_.. ~,~... ;......,.._........ ~.._, CITY OF ANDOVER COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDIN:G'REQUESTFORM PROJECT YEAR 1998-1999 Community Development Block Grant funds are available to organizations that provide special services to low to moderate income individuals and families. The City of Andover receives CDBG funds through Anoka County and the United States Department of Housing and Urban Development. The application deadline is February 20,1998. Funds will be awarded at the City CouncillHRA meeting on Tuesday, March 3, 1998 at 7:00 pm at Andover City Hall, 1685 CrosstO'Ml Blvd. NW. Additional information may be obtained from John Hinzman, City Planner at 755-5100- (TDD 754-8826). _ Name of Organization Commllniry F:mf'rgf'nry A,,;,,;j,,;tanC"f' Program. Inc. CEAP . / Address 1201 89th Ave. NE, Suite 130 81:i1 ir:l~, M/oJ ~~!, 1& 6840 78th Avenue N, Brooklyn Phone 783-4930 Park, MN 55445 566-9600 Contact Person Karen Neis Darleen Simon Title Director of Administration Site Manager- Blaine Please describe your organization's goals and programs, and how they will benefit Andover residents: (See attached) SERVICES: FOOD SHELF-Families receive food to meet basic needs. Priority given to families with dependent children. FINANCIAL ASSISTANCE- funds are used to hel a for trans ortation, school, emer enc electric, emergency rent, and other emergency related expenses. CLOTHING Cr.OSF.T- Ffami 1 if'''; throughout the Twin Cities may use the closet. There is a wide variety of clothing for all ages. The clothing is free. REFERRAL- CEAP also acts as a referral source for other agencies and serVices. CEAP with man other communit and overnment a encies in order to ensure that clients' needs are fulfilled. / Attach additional sheets, if necessary. / Amount ofCDBG funds requested $ 4.500 Page 2 CDBG Request Form City of Andover Name of Organization CEAP- Community Emergency Assistance Program, Inc. Special Project Description: Spp attachments. Does your Organization serve low to moderate income families or individuals? If you answer no, your organization will not receive funding. XX Yes No What percentage of persons served are low/moderate income individuals? , , j 100 % D'oes your organization currently serve residents of Andover? xx Yes No Has your organization served Andover residents in the past? xx Yes No Will these funds be used for the expansion of an existing program? Yes ~No Will these funds be used for the creation of a new program? Yes xx No PLEASE PROVIDE THE FOLLOWING INFORMA nON WITH YOUR APPLICA nON: ~ 1997 Organization Budget ~ Proposed Budget for CDBG Funds " / ---1L- Schedule for Expenditure ofCDBG Funds ~ Name(s) ofindividual(s) authorized to receive CDBG reimbursement checks. ',. .... ." / CITY OF ANDOVER COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING REQUEST FORM PROJECT YEAR 1998-1999 Community Development Block Grant funds are available to organizations that provide special services to low to moderate income individuals and families. The City of Andover receives CDBG funds through Anoka County and the United States Department of Housing and Urban Development. The application deadline is February 20,1998. Funds will be awarded at the City CouncillHRA meeting on Tuesday, March 3,1998 at 7:00 pm at Andover City Hall, 1685 Crosstown Blvd. NW. Additional information may be obtained from John Hinzman. City Planner at 755-51 qo (TOO 754-8826). Name of Organization FAMILY LIFE MENTAL HEALTH CENTER . j Address 1428 FIFTH AVE S Phone 427-7964 ANOKA MN 55303 Contact Person BOB SULLIVAN Title DIRECTOR Please describe your organization's goals and programs, and how they will benefit Andover residents: The goal of Family Life Mental Health Center is to provide the full array of quality outpatient mental health services to low income residents of Andover and great Anoka County. In the 1996-97 F.Y., we provided services to 106 persons/families who listed their residence as Andover, most were low income and were treated for chronic problems of mental health which improved their ability to function at home, work, school or community. Family Life remains proud of its continuing commitment to provide early intervention and treatment making our community a better place to live. Attach additional sheets, if necessary. Amount of CDBG funds requested $ 4,000.00 Page 2 CDBG Request Form City of Andover Name of Organization FAMILY LIFE MENTAL HEALTH CENTER a. 5-tJ(C3 Special Project Description: In the 1998-99 F.Y., we are requesting $4,000.00. $3,000.00 to be used to subsidize care for low income and disabled residents of Andover; and $1,000 to assist in upgrading our systems to provide even quicker access to services Does your Organization serve iow to moderate income families or individuals? If you answer no, your organization will not receive funding. X Yes - No What percentage of persons served are low/moderate income individuals? ) , 95 % D'oes your organization currently serve residents of Andover? X Yes - No Has your organization served Andover residents in the past? X Yes No Will these funds be used for the expansion of an existing program? Yes x No Will these funds be used for the creation of a new program? Yes x No PLEASE PROVIDE THE FOLLOWING INFORMATION WITH YOUR APPLICATION: 1997 Organization Budget Proposed Budget for CDBG Funds Schedule for Expenditure of CDBG Funds Name(s) ofindividual(s) authorized to receive COBG reimbursement checks. C1CCEI\/r-O 1\ L 7 C. ) CITY OF ANDOVER FE8 2 C 199;] COMMUNITY DEVELOPMENT BLOCK GRANT (CDB~)_\ FUNDING REQUEST FORM \.;/ I ( OF ANDO'/E PROJECT YEAR-1998-1999 Community Development Block Grant funds are available to organizations that provide special services to low to moderate income individuals and families. The City of Andover receives CDBG funds through Anoka County and the United States Department of Housing and Urban Development. The application deadline is February 20, 199B. Funds will be awarded at the City Council/HRA meeting on Tuesday, March 3, 1998. at 7:00 pm at Andover City Hall, 1685 Crosstown Blvd. NW. Additional information may be obtained form John Hinzman, City Planner at 755-5100 (TD D 754-8826) Name of Organization Fathers' Resource Center Address 1201 89th Ave NE Suite 305 Blaine, MN. 55434 Contact Person Arnie Engleby Title Site Coordinator , , ) ****************.*.********************************************************************.*.**. Describe your organization's goals and program and how they will benefit Andover residents: The Fathers' Resource Center is a non-profit 501 (c) 3 family service agency whose mission is to foster environments that empower men to develop the inner resources to be the kind of fathers their children and family need by providing resources that effectively educate, and support fatherhood. We provide services to married, single and divorced fathers and their families from throughout Anoka County. Andover residents will benefit by being able to access education, information and support services specifically designed to promote father involvement and reduce potential family violence. / Page 2 CDBG Request Form City of Andover Amount of COSG Funds Requested $4,000 Name of Organization Fathers' Resource Center Specific Project Description: To expand staff hours at the Fathers Resource Center in Blaine that enhance services to low -and moderate-income fathers and their families. These include: parenting classes, anger management courses, support groups, family law clinics, Shared Parenting, Sandcasties, and special projects requested by the community. Does you organization serve low to moderate income families or individuals? If you answer no, your organization is not eligible to receive CDBG funds. X Yes No " What percentage of persons served are low/moderate income individuals? 90% Does your organization currently serve residents of Andover? yes Has your organization served Andover residents in the past? Yes Will these funds be used for the expansion of an existing program? Yes Will these funds be used for the creation of a new program? " No PLEASE PROVIDE THE FOLLOWING INFORMATION WITH YOUR APPLICATION: X. 1997 organization budget >< Proposed budget for CDBG funds ~ Schedule for experience of CDBG funds Name of individual(s) authorized CDBG reimbursement checks I " / . . . . . . . . . . \ I City of Andover COBG Request This request is being submitted on behalf of City View Housing for Homeless Families. City View is a community collaboration of approximately 15 congregations, schools, and civic groups in Anoka County; Anoka County Community Action Program (ACCAP), Anoka County Human Services, City of Fridley HRA, and Lutheran Social Service. The City View Project provides temporary housing for homeless one or two parent families with up to 5 children from Anoka County. The housing is in the form of a furnished one or two bedroom apartment in a four-plex facility owned by the City of Fridley HRA and managed by ACCAP. Lutheran Social Service provides the professional case management services and coordinates the volunteer services. Families are able to live in the temporary housing for up to 60 days. During that time, a Social Worker assists them in setting goals and provides resources to meet the needs of the family. The Social Worker also assists the family in locating appropriate permanent housing and advocates with rental property owners on the family's behalf. During a family's stay at City View the following services are provided: Assistance with referrals to meet basic family needs such as food, clothing, health care, child care, transportation, and job skill assessment Assistance setting goals to achieve family stabilization Crisis intervention 24 hours a day Training on tenant rights and responsibilities Information on household budgeting, child development, parenting, housekeeping Help from other departments of Lutheran Social Service including Behavioral Health and LSS Financial Counseling Referrals to locate permanent housing Rental subsidy after moving to permanent housing Six months of aftercare services Volunteer assistance including: Mentoring Emergency food the first few days a family is at City View Assistance with needed emergency personal care items Assistance with moving belongings to permanent housing unit Donations of furniture and household items Special events and recreational activities The City View program is open to all families of Anoka County who find themselves homeless for various reasons including: fire disaster, domestic violence, loss of employment, emergency situation of grandparents raising grandchildren. Referrals to the program are received from the Anoka County Emergency Housing Coordinator. '. The City View project addresses the problem of homelessness throughout Anoka County. Each month Anoka County receives between 200 and 300 calls from people seeking housing. Anoka County congregations also receive many requests for help with housing each month. Unfortunately, people who are unable to locate and obtain housing can and do become homeless. Before City View opened in 1996, 72 families were placed in motels in one year for lack of any other place to go. When families with children are in a housing crisis, motels are not a good solution. Support services are needed for families in this situation not only to help them stabilize their living situation, but to cope with and recover from all factors that create instability in their lives. The project goals include the following: => Twenty four families annually will obtain short term transitional housing rather than having to utilize motel lodging. => 75% of families in City View will successfully secure stable permanent housing'. => 75% of families obtaining permanent housing will have maintained it after the first year of service. => 70% of those obtaining permanent housing will have maintained housing after the second year of service. .~........ .. ............ '...r,'.' ."~-'.' '-' -'. .._......'.........~..... .,.-,. 'f"' ~...........~......~~-.c-.........,...~#._..'W.....4 .'''''~''' .......-.--..........~.,..-=r-.......;.....,......,..,'.......~~~....""""'..:..,.~ \ CITY OF AN DO\fER COMMUNITY DEVEL()PMENTBLOCi( GItANT (CDBG) , FYtlDI"N.c:i~~Qg~F()~i<. " " , , , PROJECTYEA~t998~t99? Community Development Block Grant funds are available to organizations that provide special services to low to moderate income individuals and families. The City of Andover receives CDBG funds through Anoka County and the United States Department of Housing and Urban Development. The application deadline is February 20, 1998. Funds ....ill be awarded at the City CouncilJHRA meeting on Tuesday, March 3,1998 at 7;00 pm at Andover City Hall, 1685 Crosstown Blvd. NW. Additional information may be obtained from John Hinzman, City Planner at 755-5100, ; (TDD 754-8826). Name of Organization NORTH SUBURBAN COUNSELING CENTER Address 425 Coon Rapids Boulevard Phone 784-3008 Coon Rapids, MN 55433 Contact Person Tim Olson Title Administrative Director Please describe your organization's goals and programs, and how they will benefit Andover residents; North Suburban Counseling Center has provided outpatient mental health services to the residents of Anoka County for 25 years. The agency's goal is to provide professional, high quality outpatient mental health services to the uninsured or underinsured residents of Anoka County that is both accessible and affordable. The individuals that we serve would otherwise be unable to access or afford this care. The primary goal is to improve the mental health and lives of the people living in the community and this County. The care that people receive enables them to function as best as they are able. For those who are able, this means that they may obtain or maintain employment. Without effective treatment, these individuals and families would become a liability to Attach additional sheets, if necessary. themselves and to society. \ \ , " Amount of CDBG funds requested $ 3,500.00 Page 2 CDBG Request Form City of Andover' Name of Organization North Suburban Counseling Center Special Project Description: To provide individual, couple and family counseling services, as well as psychiatric services, to the low-income residents of Andover. The population served is primarily the very low income range. The acuity of those served ranges from moderate to severe impairment. Does your Organization serve low to moderate income families or individuals? If you answer no, your organization will not receive funding. x Yes No What percentage of persons served are low/moderate income individuals? , / 100 % D'oes your organization currently serve residents of Andover? X Yes No Has your organization served Andover residents in the past? x Yes No Will these funds be used for the expansion of an existing program? Yes x No Will these funds be used for the creation of a new program? x No Yes PLEASE PROVIDE THE FOLLOWING INFORMA nON Willi YOUR APPLICA nON: 1997 Organization Budget Proposed Budget for CDBG Funds Schedule for Expenditure of CDBG Funds Name(s) of individual(s) authorized to receive CDBG reimbursement checks. Tim Olson, Administrative Director Gretchen Sherman, Clinical Director ) ..~, .. .~.;O"".. c..'..... ,. . ....~.. ;.""..,..~. .~._, _'~'_"'-"''''''!''''''''':-''~'~_''_~_~ ~ / CITY OF ANDOVER COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING REQUEST FORM ., . -. ,. ..... .... . PROJECT YEAR 1998-1999 Community Development Block Grant funds are available to organizations that provide special services to low to moderate income individuals and families. The City of Andover receives CDBG funds through Anoka County and the United States Department of Housing and Urban Development. The application deadline is February 20,1998. Funds will be awarded at the City CouncillHRA meeting on Tuesday, March 3,1998 at 7:00 pm at Andover City Hall, 1685 Crosstown Blvd. NW. Additional information may be obtained from John Hinzman, City Planner at 755-510Q' (TDD 754-8826). '. Name of Organization Rise, Incorporated / Address 8406 Sunset Road NE Phone 786-8334 Spring Lake Park, MN 55432 Contact Person John J Barrett Title President Please describe your organization's goals and programs, and how they will benefit Andover residents: !,;",,,, ",t-t-rll"'],,,,iI lI~n:llc:: . P'l'"t"I'J'l'"",mc: . :lnn nr~~ni7~rinn~1 TnTnrm~tion~ Attach additional sheets, if necessary. j Amount of CDBG funds requested $ 5, 000 Page 2 CDBG Request Form City of Andover Name of Organization Rise. Incorporated Special Project Description: See attached description. Does your Organization serve low to moderate income families or individuals? If you answer no, your organization will not receive funding. X Yes No What percentage of persons served are low/moderate income individuals? , " ) 100 % D'oes your organization currently serve residents of Andover? X Yes No Has your organization served Andover residents in the past? X Yes No Will these funds be used for the expansion of an existing program? Yes x No Will these funds be used for the creation of a new program? X Yes No PLEASE PROVIDE THE FOLLOWING lNFORMA TION WITH YOUR APPLICATION: , / x X X X 1997 Organization Budget Proposed Budget for CDBG Funds Schedule for Expenditure of CDBG Funds Name(s) ofindividuaI(s) authorized to receive CDBG reimbursement checks. ) Community Development Block Grant funds are available to organizations that provide special services to low to moderate income individuals and families. The City of Andover receives CDBG funds through Anoka County and the United States Department of Housing and Urban Development. The application deadline is February 20,1998. Funds will be awarded at the City CounciVHRA meeting on Tuesday, March 3, 1998 at 7:00 pm at Andover City Hall, 1685 Crosstown Blvd. NW. Additional information may be obtained from John Hinzman, City Planner at 755-51 oq (TDD 754-8826). ,-,--- ? Name of Organization / /? /?7 /?-/</7/r ,A'; ,,-~f5c/";!/'z?C::C"'"S-, --- ;L /Y' c: I t\ddress / L g ~ $~/~~P/ 17/ ,,4/,t;="Phone ~~.:Z -/96'"0 ;F;e/..oLcf/ #'/Y o5~ L- Contact Person C:::~::/?~J/ .#,A~L'<!/y Title ~c//y L>~ /t'MAA-F ..L~~~c/V g~//,...~> ~/Y4~C:-7~ .Please describe your organization's goals and programs, and how they will benefit Andover residents: "5~"6? c2~4c~ed . / Attach additional sheets, if necessary. \ , Amount of CDBG funds requested $ ;Z 00&1 Name of Organization '7/?~.....?~s;<- /?t?:::lcY/?CL:5 -' ...;Z;YC Page 2 CDBG Request Form City of Andover spe/~IDP:B~~~~~i~';$ </~tf~ ::: , ~~: _ n ~ />'. Z-", $:,::::- J~;. "'" 72",,,<: 4'~;:~;:-7r~~;;,~=-,1i;ie~~~4l ~ D 7eo-"'l...-- v.t!E. . /'R?t:7,.,{p P-.Pe>'/-.e r: '1' . d' 'd aI ? If oes your rgarnzatlOn serve~low to m~erate Income lamlles or ill IVl U S. you answer no, your organization will not receive funding. --4- Y es No What percentage of persons served are low/moderate income individuals? / 4Jc/// $0 % Does your organization currently serve residents of Andover? 'I- Yes No Has your organization served Andover residents in the past? i Yes No Will these funds be used for the expansion of an existing program? x Yes No Will these funds be used for the creation of a new program? ---Ji- Y es No PLEASE PROVIDE THE FOLLOWING INFORMA nON WITH YOUR APPLICA nON: ~997 Organization Budget 'l? /lc&~ t r&Al~A?~t27Y~~ 'Z ,0 vProposed Budget for CDBG Funds_ 1P/ti'bt/ 7'5 /:i'o-R 7-;;~;;~~ e?'/,1~ ;>Co L..--Schedule for Expenditure ofCDBG Funds J1bcj./T ...,:(.o-?';:? /1t.1?i-47'.6ft../ ~//?//{f V Name(s) ofindividuaI(s) authorized to receive CDBG reimbursement checks. ~ ct//J4{,y ..c/77~/?~c/Y' >' /A/??/9..0'~/j ...e~C.?l,..ec':::=6" L"4/C /~.lfJ2' ~/~/~////' pr A/'..c- -...... / Tamarisk's mission is to provide compassionate, non medical care to persons with terminal illness and to their families and care givers. Tamarisk's care and services are provided without charge by a staff of about 50 trained volunteers. No one within Tamarisk receives any monetary compensation for the work they do. Tamarisk is not affiliated with any religious, political, civic, or other, organization. Tamarisk is fmancially supported by gifts and memorials from individuals, various fund raising activities, and grants similar to the CDBG program. Tamarisk serves primarily the northeast suburban area, including Andover. Three of our volunteers live in Andover. Since the inception of Tamarisk a little over five years ago we have provided dedicated care to 267 patients and their families; 134 of those were in Anoka county, 7 of those were in Andover. In calendar 97 we provided care to 84 patients and their families, 2 of those were in Andover. Countless others have been served by locating other resources to meet their needs. Tamarisk provides care without regard to race, religion, age, sex, fmancial status, or any other criteria except th::t the patient have a terminal illness. We work with many medical and hospice organizations in ' providing a total care package to persons dealing with a terminal illness. Tamarisk provides the personal, friendship based component of the total care package. Since we do not consider fmancial status in selecting who we serve and the fact that we come into peoples lives at a very stressful time; we do not make a big issue of determining income, but do ask people to provide it in 'an anonymous manner. We provide' this data to Anoka county for CDBG funds that we receive via other cities in Anoka county. \ / / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: March 4. 1998 AGENDA SECTION Discussion Item, Cont. ORIGINATING DEPARTMENT Planning ITEM NO. Lot Split 97-08 I 11 17203 Tulip Street NW r/<. Tom & Shareen Johnson Request John Hinzman, 71;.1. City Planner The City Council is asked to review the lot split request of Tom and Shareen Johnson to split the northern and eastern +/- 7.9 acres from a 10.5 acre parcel located at 17203 Tulip Street NW (PIN 08-32-24-12-0014), zoned R-1, Single Family Rural. A cul-de-sac intersecting Tulip Street is proposed in conjunction with the lot split, to eliminate the need for variances for lot width at front setback for both lots. " . / Neie:hborhood Meetine: At the request of the City Council, staff met with neighbors in the vicinity of the proposed lot split to determine if the Johnsons' property could be part of a broader development scenario if future subdivision was desired. Those who attended generally supported the Johnsons' proposal for constructing a cul-de-sac because it had the least impact on surrounding property owners. Some neighbors were concerned that an undesirable precedent would be set by allowing short cul-de-sacs to achieve minimum lot width requirements. Attachments Attached for your information are the following: . Resolution for denial . Letter from Tom Johnson, 2/27/98 . Map of residents notified of neighborhood meeting & Concept Sketch of Area . City Council Minutes 2/3/98 . City Council Minutes, 1I20/98 . Letter from Tom Johnson, 17203 Tulip Street -- applicant, 1I15/98. . Letter from Jim Lindahl, 17275 Tulip Street -- neighbor . Planning and Zoning Commission Minutes, 11125/97 l CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R -98 A RESOLUTION DENYING THE LOT SPLIT REQUEST OF THOMAS AND SHAREEN JOHNSON PURSUANT TO ORDINANCE NO. 40 ON PROPERTY LOCATED AT 17203 TULIP STREETNW (PIN 08-32-24-12-0014). WHEREAS, Thomas and Shareen Johnson, have requested to split the northern and eastern +/- 7.9 acres from a 10.5 acre parcel located at 17203 Tulip Street NW, legally described as follows: That part of the North 694 feet ofthe Northwest Quarter of the Northeast Quarter of Section 8, Township 32N, Range 24W, Anoka County, Minnesota lying southerly of the north 330 feet thereof except the south 34 feet of the north 364 feet of the west 660 feet thereof, except road, subject to easements of record. / WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request does not meet the criteria of Ordinance No. 40; and WHEREAS, the Planning and Zoning Commission finds the request would have a detrimental effect upon the health, safety, morals and general welfare ofthe City of Andover; and WHEREAS, a public hearing was held and there was opposition to the request; and WHEREAS, the Planning and Zoning Commission recommends to the City Council denial of the lot split as requested. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and denies the lot split on said property with the following conditions: 1. Poor road location; inability to service future lots. 2. Negative cost to the city for road construction; would only serve one person. Adopted by the City Council of the City of Andover on this 4th day of March, 1998. Page Two , / LS 97-08, Johnson 17203 Tulip NW March 4,1998 CITY OF ANDOVER ATTEST: I.E. McKelvey, Mayor Victoria V olk, City Clerk \ / , J RECEIVED FEB 27 1998 CITY OF ANDOVER February 27, 1998 Mr. Mayor and City Council Members; At the February 3, 1998 council meeting city staff was directed by the council to hold a neighborhood meeting concerning future development in our area. Approximately two dozen people were in attendance. Everyone in attendance, except for us, was against any kind of development. Only two were opposed and 1 think I have already explained why. All the rest were indifferent, and would not even take a vote one way or the other, saying it was not their position to decide how someone else used their own land. It was recommended at the Planning & Zoning meeting that this application be denied because it didn't look good. It was a three to two vote, with two commissioners thinking we should be able to split our own property. The policies of the city were adopted to ensure an orderly development of the city. This lot split exceeds all ordinance requirements adopted by the city. \ / It was mentioned at the February 3, 1998 council meeting that the council was certainly not there to deny people the right to use their land. However, if this application is denied, that's exactly what will happen. It has come to my attention that there are close to one hundred parcels of land in the city that resemble ours, and that if you allow us to do this you'll have to let everyone. Well, shouldn't you? No one anywhere in America should judge you harshly for allowing a citizen to use his property. This reminds me of the time the ordinance officer for the city was one citation short of being tarred and feathered. And why? Because the ordinary citizens of the city were irate at not being able to use their own property the way they thought they should. Since 1992, when we first approached the city about a lot split, there has been a total of 2,257 building pennits issued. Variances have been granted a total of77 times. Our lot split application does not require a variance. We're still looking for that ONE building pennit. It has been said that our application is 'bad planning'. If our application is denied is it then good planning? Or is it no planning at all? It's one thing to have orderly development, but does it have to be done with the exclusion of the small acreage land- owner? Thank you, Thomas Johnson ~~,~ . J t--- c'.m, e: o ~, . 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'" "" ;: \ '" , ~ ~ ~ .. ...~._..~, .~:...... .......J.ioh'... , , ~ I '\ , . 1 ~ ,. ,:. ..~....... .",....~. ! '" 'i::- i "'-"1 _~;'AI . "'''~~.V'' ; ... ~ '\ jl .~ .',,:,;::,r~i , ' '" :'''):~';~~~'..- .' ,f.. ! I~~;_~ _.~ ~ " ~ ~ ( " .... " ~:~ ., ~ ') .....- . '" '- ( 4. ", .... ...., ... " :" (~"" " " , " \ Regu/ar Andover City COl/neil ,Heeting lvlinllles - FebruQ/}' 3. 1998 Page -I (Update of Drainage Is 2776 16-1th Avenue NW Leadens, COlltillued) yard. The area was develope 0 the water would drain to the west. which it did through ditches and culverts. He would like to see t drainage returned to that scenario. In hea\iY rains and snow the water ""ill sit on the west side of the h. It basically sits in the ditch, which he now considers a pat! ~his yard because it is just as green as t rest of his yard. In 1996, utilities were installed and the cable company had to install another junctio box because Mr. Leadens buried the original cable junction box. Council discussion noted the difficulty of ditching to run t water west because of the length of the ditch needed plue; the need to ditch across properties other than . Leadens'. Councilmember Orttel suggested Staff look at the problem in the spring to determine how tensive it is. He noted ditches are built to hold water; and if the \vater is just sitting in the ditch for a fe\' ours and not overt lowing onto the property, then it is just a matter of preference. Another possibih would be to have Mr. Leadens install a crushed rock pit to collect the water. . " The Council agreed to wait until spring to determine the extent of the water problem. :v ,Erickson stated they ""ill review the problem in the spring and work with the property owners to reso Issue, '. / I.OT SPLIT, CO,VTIIVUEDI17203 TeLlP STREET NWIJOll.VSOi'lj :\ fr. Carlberg re';iew'ed the rE-quest 0\ Tom and Shareen Johnson to split the northern and eastern :!:: "I 9 ~lC!eS flOm a IO,5-acre parcel at 17203 Tulip Street. zoned R-I, Single Family Rural Residential. A cu1-de-sac intersecting Tulip Street is proposed in conjunction with the lot spiit, which eliminates the need tor variances tor lot iVidth at the front setbac~ for both lots. At the request of the Planning Commission, the applicant has approached the property owners to the north and south about constructing a joint access from 172nd Lane or 172nd Avenue, but neither party wished to ' participate. The Planning Commission has recommended denial citing poor road location. the negative cost of a road and concerns over whether the application is a lot split or a plat. In 1992 the Council denied a variance request to split the lot by creating a flag lot with a 34-foot width abutting the propel1y to the north at Tulip Street NW. At the last Council meeting Mr. Johnson requested t:le item be tabled to allow time to review his abstract to determine the status of the 33-foot easement abutting his property to the south. It has been determined that is a private ingress/egress easement which .....as never dedicated to the City. Tom Johnson - explained he was denied a variance in 1992 because of the requirements for a road. " t...-ow they are proposing a cul-de-sac which meets all the requirements but which apparently does not / look good tor the future development of the area. He felt if someone comes in with a proposal that meets all of the requirements but it is not acceptable, that the City should work with the property owner to tind another way, possibly granting a variance. All they want to do is to be able to get to the back of their property and build a house there. The private easement to the south was created in [970, and it wasn't the policy cfthe City at that time to have easements dedicated. \ -' Regu/ar AI/dow/' OfY COI/I/c:i1.\../eetil/g /'v/il/lIles - FehruCl/Y 3. 1998 Page 5 (Lot ~plit 17203 litlip Street NW./ohnson, Continued) Councilmember Ortte! agreed with the objections of the Planning Commission regarding the cpnstruction of a cul-de-sac to meet the requirements for this lot split, 'He felt it is bad policy because of the maintenance ~equired for one house. The size of the properties would be the same whether a cul-de-sac is constructed or whether it is split and a variance given to the width of the lots. He felt it would be more logical to take out the cul-de-sac and allow the split, and a variance could be justified based on the uniqueness of the situation. Otherwise the City is saying they have to wait 15 or more years to develop. He felt the future development of the area will take care of itself , " , / The Council the!! discussed various ways to split the parcel and still meet the ordinance requirements. such as providing a U-shaped lot around a parcel that would include the cxisting residence, constructitig a read up to the existing residence along the easement to the south plus the additional property needed ITom:-'lr Johnson's lot and reconfiguring the split east to west to have access to the back, constntcting a road and cul-de-sac along the northern boundary line which would include the 34-foot strip that is already owned by "'Ir. Johnson, plus many other proposals. It was noted that the construction of a road for one residence is costly to build and to maintain. There was also concern ,\lith al!owing the lot to be spiit down the middle, resulting in both lots having only 150 feet or'wid!h at the fi'on setback iine because it would set a precedent, and there are many other five- and ten-acre lots in the Ciry with 330 feet of road frontage that may come in with th~ same request. When discussing the overall future devclopment of the area, some felt the extension of 172nd to the east would be \'t:ry remote The undevelopable wetlands and landlocked parcels were noted After cor..siderable disclIssion. the Council didn't object to the lot split but wanted to do so without jeopardizing tht: ordinancts. The question of possibly changing the requirement of 300 feet of width at the n'ollt s.:-tbad.: \Vas raised as it relates to these types oflot splits. It was then suggested Staff hold an infonnational meeting with the resident~ of the surrounding area for input on the future development of the area, costs for street construction, parcels that could be impacted, etc. Motion by Dehn. Seconded by Orttel, that it go back and have City Staff contact the area residents to see if other alternatives that could happen in a compromising situation in conjunction with the ""hole area, treating the area as a neighborhood rather than individual parcels; and then perhaps even suggesting to the Ordinance Review Task Force of the Planning and Zoning Commission to look into situations of this Sl1rt that are very difficult to handle as far as a policy, ifthere is any way to consider these situations. Then bring it back to the Council. DISCUSSION: Because of the time requirements, ~"lr, Carlberg pointed out in order to table the item, the applicant will need to agree and the request submitted in writing: / \If, Johnson - agreed to table the item until he would request it be placed back on the agenda and to submit thilt request in writing, Dean Olson 17132 Round Lake Boulevard - was the one who approached Mr, Johnson to buy the vacant parcel if it is split because he heard Mr. Johnson wanted to sell it. He would buy it so they / Rl!gu/ar AI/dol'l!r City COlll/ci/.\1l!etil/g Millll(I!S - fi!bruary 3. lY98 Page 6 (Lut Split 17203 Tulip Street NW Johnson, Continued) wouldn't have to worry about road frontage. However, he would like to see Mr. Johnson split that lot if he is going to build a house for himself on the vacant lot. If the intent is to sell the lot, he did not agree with the request, He also stated if the standard is lowered to allow 150 feet of frontage for lots. there will be many parcels coming in with lot split requests. Motion carried unanimously, D CUSSION CONTliVUED/APPROVE FINAL PLAT/CHESTERTON COMMONS 2ND AD !ON Ivey noted the letter from Ashford Development to table the item indefinitely. ,Hotion by Ortte!. econded by Kunza, that, at the request of the developer, the Council table the item DiSCliSSI00:: ounci!member Kunza noted if this plat is not developed, it would prevent the / development of ether pro "'sed projects to the west. Mayor McKdvey stated the Council can look at those.sk(::l.:h plans and pre' inary plats. but as long as this plat is not developed, there is no way to gt:'t the sewer ar:d water to t m Jerr:i-Windschitl - stated he did not Ii 'e a time when this wil! be considered again, He is doing a market research ;~0W as to the effect 0 e post office project on the ability to sell single family residential lots, Staff was able to obtain uments of the post office project, but no screening, lighting or landscaping plan is shown, The Cou cil asked to see the results of the market research. Mr, Windschitl - stated that is private information, ut he would be willing to go through the information with the Council on an individual basis. Mo' n carried unanimously. TLHRER RIVER ESTATES/PARK DEDICATION DISCUSS! Mr. Fursman explained Stafrwas asked to negotiate with the developer 0 imber River Estates plat about what should be included in the park dedication fee for the PlTD plat. odland Development originally offered over a six-acre park along the Rum River. At the approval of e preliminary plat, the Council agreed the park should not be considered as a part of the PUD and fel hat because the park is along the river that it may be worth more than the interior property. The City' ppraiser has said that the property along the river is at least two times the value of the interior prop y, maybe more. The policy of the City has been to negotiate with the developer where the park wou be and / that land given is considered the same value as the rest of the property. The Staff and develope have agreed to consider the property dedicated as park at twice the value of the rest of the property. e Park and Recreatior. Conunission is concerned with setting a precedent of assigning a different valu for park property whether it is along the creek or whether it is wetland. This is a very unique situation. as the dedication of park property along the Rum River doesn't happen very often in " / Re~l/!ar Am/on!r City COI//lcil,'vfeeting Alimai!.') - .Ialll/ary ~O. 1998 Page -' (j) LOT SPLlT/1720J TUUP ST Mr. Hinzman requested the item be tabled per the request of the applicant. ~.Iohns()n 11203 Tulip Street - explained they started this process in ] 992 when they were requesting a variance to access their property on the east. That was denied. This year they drew up a plan, tirst with a 34-foot strip to the north, then with a plan for a cul-de-sac which did meet all ordin<l.nce requirements. The Planning Commission was not in favor of the cul-de-sac and asked them to talk to homeo\\l1ers to the north and south about building a road which conforms to the City standards, They d:d that. The homeo\'mer to the south was interested at first, but then changed his mind. Over the weekend they looked at their abstract and found what they thought was a driveway to the house is actually a road easement. At this time it is a question as to whether it is a dedicated p~lblic cr private easemem, They are asking the item be tabled to research that question funher. . " Couneilmember Orttel stated it appears the City is asking Mr. Johnson to plat the entire area with his \I)-acre parceL He felt the simplest thing would be to allow Mr. Johnson to split on Tulip and grant i1 v:!.r.ance on \\ii~th. In his opinion there is no difference between a driveway and a cul-de-sac except t;,:>.( tl!",'City \Iiould have to maintain a cul-de-sac. / .Urrion by Knight. S~conded by Orttel. to table this until the next meeting. .\[otion carried on a 4- Ye~. l-:\.bsem (Dehn) vote, APPROVE F1SAL PI.A FCHESTERTOS COM.\IOi'v'S 2ND ADD/TW.\" kry \: sl:hitl didn't understand what Item 10 of the stipulation (Contingent on Staff review and appr;j\ a! for l: lianee with City ordinances, policies and guidelines) was referring to. As far as he knows. they have - mpleted every1hing they have been asked to do, Councilmember Orttel also qt;est!llned the stateme as it appears with this that Staff would ha\e the final approval, not the Ct;un..:iL He thcugh, the C cil had asked that this statement be removed from Resolutions ap;Jroving final plats, .\!r. Carlberb x lained the reason for the statement is to allow Staff to look at t::e mylars and ask the developer to n 'e any corrections. Cou,:ciimember Knight was concerned with the na . 0 of 155th. It is very ditricult and fntstrating w:len one street has three ditferem names. l\ilr. Windsc' and the other Councilmembers agreed. Mr. Erickson explained the police and Fire Department worK m a grid system which eliminates pvtel1tiul confusion in tinding a specitic location. The grid also ell . ates the possibility of h3.ving , mo ider-tical int'~rsections in the City, \ II' \VinJschitl also a~ked tell' some help with the post office or the postal truck terml I. Apparently ther<: is no landscape plan, no building plan, no lighting plan, nor a fencing plan in the Cit . The City has ,,(,t col!eeted any fees !Tcm the post office project nor is any1hing being inspected. .-\pparently the ti:deml gcwemmem has the authority to do this. It is a huge building, As an adjacent property owner. , / Mr. Mayor and City Council members; January 15, 1998 On November 25, 1997 the Planning and Zoning Commission recommended that our lot split application be denied. After much discussion it was determined that, even though it met all ordinance requirements, the proposal was bad from a planning perspective for two reasons. One. The proposed cul-de-sac does not match up with the streets to the west. Two. There was a concern about accessing the easterly portion of our land. After further discussion Chairperson Peek and Commissioner Gamache felt the logical place for access to the property was across from 172nd Ave., that it would provide more flexibility for future development. We were advised by the commissioners to contact the landowners to the south to see about building a conforming road on the road easement servicing our house and two others. They showed an initial interest and we decided to table our scheduled council meeting to give them time to talk to city staff, contractors, builders,etc. They eventually decided that at this time they would not be interested in improving the road easement. Our neighbor to the north was also contacted and had no interest in improvements at this time. This brings us back to where we started. We came up with a proposal, with the guidance of city staff, to access our property. IT DOES MEET ALL THE ORDINANCE REQUIREMENTS FOR LOT SPLIT. The fact that it doesn't look good for future development is the problem. We've asked city staff to provide other options but none have been offered. There seems to be no perfect solution. It was suggested by the Planning and Zoning Commission that, for now, access could be granted off the road easement and then a road could be constructed across from 172nd Ave in the future. This would solve both problems the P&Z offered as reasons for denial of the lot split. It would make good future planning sense and would also access the easterly portion of the property. It was also suggested that this option would require a variance. We have lived at this residence for 19 years. In 1992 we applied for a variance to access this property along the 34 foot strip to the north. We were denied because of footage requirements at setback on a conforming road This decision was accepted with the understanding that what was needed was a conforming road. Our request to the City Council would be to either accept our lot split application or grant a variance to access the property off the road easement until the time comes when the road can be improved. If you should have any questions, suggestions, etc., please feel free to call us at 753-4755. This issue is extremely important to us. Thank you. / RECEIVED :IAN 1 51998 CITY OF ANDOVER Sincerel~ \ \ \ ~t-~'uq (r ~ '" RECEIVED To all Andover City Council Members: JAN 06 1998 CITY OF ANDOVER Re: Lot Split 17203 Tulip Street I would like to confirm my support of the planning and zoning commission in their recommendation for rejection of the above mentioned lot split as presented at the November 25, 1997 meeting. As the owner of the adjacent property, I reject the current lot split plan for the following reasons: . The development of a cul-de-sac to a distance of 150' in from Tulip Street is the approximate parallel equivalent of my family residence from Tulip Street This is a total change from the planned development of the area and causes a direct impact on my lot planning. . A cul-de-sac with the planned location and arrangement would continue to land lock several more potentially developable land parcels. This design of the lot split does not assist any long range city development plans. . This cul-de-sac will require on-going city maintenance (i.e. plowing, street sweeping & traffic control) for the favor of a single family. / I bought my property with the understanding that 300' of road frontage would be required for development and as such with the current property arrangement; no building could occur on the south border of my property. This cul-de-sac could allow for a residence to be built where city ordinance originally identified that no building could occur. An alternate plan which would be more suitable to meeting the intent of Andover's comprehensive plan would require a street to be planned which would allow for potential future lot splits, thus providing a better cost ratio for the street maintenance fees. My lot design and building location does allow for a future extension of 172nd A venue to the east which would allow for better development of land parcels which would remain inaccessible with the allowance of the lot split which is currently in review. Please consider who benefits from this plan and also the future impact and costs which will incurred by the city for a single family to endorse this type of lot split. I feel the city is deviating from the comprehensive plan and creating a hodge podge of street designs which will reflect poorly on the city in future years. Again, I feel the city can reject this plan due to the intent of the comprehensive plan and in the interest of reducing areas of inaccessible land parcels which could potentially be developed in a planned fashion. Sincerely, /~~ d~;W /' , Jim Lindahl / 17275 Tulip Street NW Andover, MN ~ -".' .::: ~~~~". ~..' \- r: :.:....:.. .?~~.:~ .. I I I I "'l' ~ ~ ~\ ~ .10; '. '" t _'\. l' , o~:-~:~~~~-3 ,.~7"'-';-~':-..::... . :..;;:~ I "= '><' <..U' -~. '. . ..-:':.:.:- . _...I::'. ":a.:;' t~;;. ,~r~,','~ ~:,: ~~~ ;~ ';;. if ~~;:: 'j~' ~ ; ~ 1 ~ ! t ' , .-- .~""'-- --- ~~ '" . "'1\ ... ~ -~ \~ ~ .~ ; ;,; ~. . :, ~;~ ~ , : - . f#/fj .~ '-.f'l ~ ':> -::!: -S <I -", '- o..r . t"" ._-~-.~ ~ ~ - ~,;' - I i'.. , , ./ ~ ~ ..... ! I I ,; 1 I ! , .h....\ '. '. ....~ / , " , ! I /1 \ :1 ~'.. ., '..."...., .- .a-_. ~ .-'" .,. . <l,. ,'.. ' , ... . ~ . " 'i ~ ". ~ .... ~, i. ~-t~, ~ ~ '" . ~ ' . r- ':;"STg;- I -t,.~ ~-i./ I,:. <. ..s: \'::> . .;.; -. "& I ~.... .,.> I o (f'- "f- I ~_IJJIEf ~ \ - ~,. 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"l' ~ . " ~ ''*: ~ 00," ~ ~. ... ' " -:' :~~~'/ ,'j' -"::::~;,;,I "::,,'-/ I I ..~-. Regular Planning and Zoning Commission Meeting Minutes - November 25, 1997 Page 3 earing: Re::oning-NB toR-./, 26xx 138thAvenlle, C~mtinued) Motion by Barry, Seconded by We s, rd to the City Council the Staff prepared Resolution presented (approving the rezoning). Motion carried on 2-Absent (Luedtke, Squires) vote. 7:16 p.m. + PUBLIC HEARING: LOT SPLIT -17203 TULIP STREET NW - THOMAS AND SHAREEN JOHNSON , / 7: 16 p.m. Mr. Hinzman reviewed the request of Thomas and Shareen Johnson to split the northern and eastern approximately 7.9 acres from a 10.S-acre parcel at 17203 Tulip Street NW. The property is zoned R-l, and the present residence would be located on the 2.6-acre parcel. It is being pr<?posed that a cuI de sac be constructed on the west end of the property to provide access to the split property. That cui de sac would be constructed by the applicant and dedicated to the City, and the City would maintain it. Mr. Hinzman reviewed the applicable ordinances. In 1992 the Council denied a variance request to the minimum lot width in order to split the parcel by creating a 34-foot wide strip for a driveway from Tulip Street. The application does meet minimum lot requirements with the construction of the cui de sac. The proposal has been submitted to the Anoka County Highway Department, but no comment has yet been received. The proposed lot arrangement may hinder future property subdivision to the eastern half of the property, Commissioner Wells noted the county road through there has deep ditches, plus there is a dangerous curve just to the south. She asked if the county intends to upgrade that road. Mr. Hinzman didn't think the county has indicated any improvements will be made to that street in the near future. Thomas Johnson - stated it is good road where the cuI de sac would be located. Mr. Hinzman also explained there is a 34-foot strip that is a separate parcel and is owned by the applicant but is not a part of the application. It would remain as a remnant. The reason the cuI de sac is not proposed at that 34-foot strip is that the location would not meet the distance requirement between 172nd Lane and 172nd Avenue. Motion by Barry, Seconded by Wells, to open the public hearing. Motion carried on a 5-Yes, 2- Absent (Luedtke. Squires) vote. 7:26 p.m. Dean Olson 17132 Round Lake Boulevard - asked why a cuI de sac is needed. He felt that hinders future development of the rest of that property, which wouldn't have enough road frontage. Mr. Hinzman reviewed the ordinance requirements for lot width and how those requirements are being met ...vith the construction of the cuI de sac. He did not know the feasibility of being able to extend the cuI de sac in the future for further development. It would be difficult to utilize the back portion of the acreage from Tulip Street. Regular Planning and Zoning Commission Meeting Minutes - November 25, 1997 Page -I (Public Hearing: Lot Split, 17203 Tulip Street, Johnson, Continued) Mr Olson - didn't think it was good planning to construct the cuI de sac, suggesting alternate accesses be looked into. It is expensive, and the taxpayers enc; up paying for the maintenance for something that is basically a personal driveway. He doesn't agree with the construction ofa cuI de sac. Mr. Hinzman stated the construction of the cuI de sac would be the responsibility of the property owner. Thomas Johnson 17203 Tulip Street NW - stated they have been going through this process for quite a few years. The most he could ever get out of the eastern portion of the property is two lots because of the low land. It isn't economically feasible to install 1300 feet of road to subdivide the property. They have worked with the City to come up with a plan that meets all the requirements. That 34-foot strip of land to the north could be tied into the lot split. ~[otion by Wells, Seconded by Gamache, to close the public hearing. Motion carried on a 5- Yes, 2-Absent (Luedtke, Squires) vote. 7:31 p.m. I" , ,/ Chairperson Peek questioned whether this is a lot split because a cuI de sac is being constructed and dedicated to the City. He felt it becomes a platting situation. Mr. Hinzman stated Staff has been looking at as a lot split and a street dedication, with the provisions of the Lot Split Ordinance being followed. The cuI de sac would be built to specifications and would have to be dedicated to the City before the lot split could be executed. Commissioner Barry noted there is a lot of undeveloped land to the east. She had a concern that the proposal prevents the possible future development of the eastern half of the parcel. Motion by Wells, Seconded by Barry, that this is bad public policy because of the road coming off CoRd 58. It is negative for the cost to the City. It is questionable whether this is actually a true lot split or a platting situation. She proposed the P & Z recommend denial. DISCUSSION: Commissioner Barry felt there needs to be more exploration of a possible road system through there. She didn't feel what is being proposed here is a good idea for the entire area. Mr, Johnson - stated they can't afford to construct a road all the way across the property for one lot. The rest of the land is low and unbuildable. Mr. Hinzman noted there is a pond in the northeast corner of the existing lot, plus the southern portion of the lot is wet. There was some discussion with the audience about constructing a road at the location of the 34-foot parcel to the north. Mr. Hinzman explained the street jog requirements are not met at that location. , Shareen Johnson - stated they have been going through this for quite a while. They can't put the road on the 34-foot strip. This is the only thing they came up with to split their land. They are trying to tallow the requirements, and this proposd does that. They would welcome any suggestions. Tthey do not own the easement to the south. !'vir Olson - noted the easement to the south is the access for three dwellings in the back, but the City '\ / Regular Planning and Zoning Commission Meeting Min1/tes - November 25, 1997 Page 5 (Public Hearing: Lot Split. 17203 Tulip Street, Johnson, Continued) doesn't maintain it. If the easement turned at the corner, it would provide a good access to the back of the lot in question. Mr Johnson - stated they have been told over and over by the City that that is not a road easement, only an ingress and egress for the three houses. That would be the more feasible and logical access the property, but it is not their land and it does not meet the requirements of the City. They are just doing what they have been told by the City. The discussion continued on alternative means of an access to the property rather than constructing the cui de sac as proposed. Commissioner Gamache felt the logical place for a future access to the property is across from 172nd Avenue. For now, all they would need is permission from the owner to the south. It would be cheaper than building a cui de sac now, then a road could be built across from 172nd Avenue in the future. With the location of a cui de sac as proposed, there would be no way to build a road to get to the back. Mr. Hinzman stated the setback of the current house would have to be reviewed if a 60-foot right of way is dedicated to the south. A variance may be ~eeded. The cui de sac cannot be moved to 172nd Avenue because it wouldn't be on the applicant's property. Also, he is not sure how a dedicated city street at 172nd would affect those properties in the back that are now being served by that easement. . / Chairperson Peek and Commissioner Gamache both felt a road going east at 172nd Avenue would pro'v;de a lot more tlexibility for future development. Chairperson Peek felt what is being proposed is not a lot split because there will be street construction and roadway dedicated to the City. It is a band aid solution, It is the Commission's charge to look at this from a planning perspective, and a road alignment at I nnd pro'v;des a much better layout. Commissioner Bany felt the roads going east should be consistent with those coming from the west. Commissioner Wells was again concerned v"ith the safety of the road, especially with adding another access. Commissioner Gamache suggested the Johnsons talk \Nith the O\Nners to the south to develop a cui de sac at 172nd Avenue and possibly using the road easement as a driveway to the existing house. Or build the road to where the easement turns south to provide access to the back of their lot. l\fotion carried on a 3- Yes (Peek, Barry. WeIls), 2-No (Apel, Gamache) vote. This will be on the December 16, 1997. City Council agenda. 8:02 p.m. , . : REGISTERED LAND SURVEY - SECTION 34 8:02 p.rn. !VIr, Carlberg reviewed the r by Country Ridge, Inc.. for a Registered Land Survey in the vicinity of Commercial Boulevard and a oulevard. In 1993 the City filed a plat for right-of-way for Commercial Boulevard which created tw els, one of which is substandard J according to the minimum requirements for an I, Industrial lot. A Re' reQJ-and Survey is done on Torrens property, This property was torrens. so a metes and bounds descriptlOit-ea~ be done. Mr. Carlberg stated it is his understanding the owner intends to combine Track C with the parcel-to the south for a future commerciaVindustrial site. Another option would be to grant a variance, as Tract C by itself does not meet the minimum lot requirements for the area. The area is zoned CITY OF ANDOVER REQUEST FOR COUNCIL ACTION " ) DATE: March 4. 1998 AGENDA SECTION Discussion ORIGINATING DEPARTMENT Community Development ITEM NO. Metes & Bounds Lot Split 8. Ashford Development Corp. David L. Carlberg Community Development Director The City Council is requested to review and discuss the metes and bounds lot split request of Ashford Development Corporation. Ashford Development Corporation has submitted a deed that splits a five acre parcel from a larger tract of land that is currently being platted (preliminary plat of Chesterton Commons). The deed transfers title of that parcel from Ashford Development Corp. to Jerry and Carol Windschitl. The Council should be aware that splits of this nature are normally handled administratively. However, do to the impact the approval of the split may have on the final plat of Chesterton Commons Second Addition, which has been tabled at the request of the developer, Staff felt it appropriate to bring this item to the Council for discussion. Staff Concerns \ , / The Council is aware of the discussions of the final plat of Chesterton Commons Second Addition related to the dedication of drainage and utility easements along Hanson Boulevard NW. The direction of the Council has generally been that the developer either final plat the area along Hanson Boulevard NW or if he chooses not to final plat that area to dedicate the easements outside the final plat. Staff is concerned if the deed is approved without a provision to dedicate the easements as requested by the Council the only way they maybe obtained would be through condemnation. LeQal Review Bill Hawkins, City Attorney has been consulted on what the City can legally require as a part of the metes & bounds split approval. It appears the City can require the dedication of easements as a condition of the approval. However, Mr. Hawkins is still reviewing this item and will be presenting an opinion at the meeting. Mr. Hawkins also advised that an amendment to Ordinance No. 10, Section 13 should also be made at this time. Attached is an amendment for Council review and adoption, if deemed necessary. / The Council should also be aware that the preliminary plat of Chesterton Commons will need to be revised and resubmitted in accordance with Ordinance No. 10. The sketch of the description dated February 10, 1998 that was submitted with the deed by Stephen J. Nash (letter dated February 13, 1998) indicates significant changes to the preliminary plat including street and lot reconfigurations. Attached is a copy of the southwest part of the approved preliminary plat. Staff has marked the general location of the five acre parcel for Council review. , " CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA " Ordinance No. lOAA AN ORDINANCE AMENDING ORDINANCE NO. 10, THE SUBDIVISION AND PLATTING ORDINANCE OF THE CITY OF ANDOVER. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY ORDAINS: Ordinance No. 10 is hereby amended as follows: SECTION 13. EASEMENTS The City shall require as a condition of the approval of the preliminary plat the dedication of all easements for utilities, drainage, street rights-of-way, surface water ponding and such other public uses as shall be found necessary, convenient or desirable by the City to ensure the timely extension of utilities to adjacent properties in accordance with Exhibit A of the Development Policy Guideline adopted by the City Council and on file in the Office of the City Clerk. / Prior to the submission of a final plat, registered land surveyor land subdivision to the City Council for approval, the subdivider shall furnish the City with all easements for utilities, drainage, street rights-of-way, surface water ponding, and such other public uses as shall found to be necessary, convenient or desirable by the City. Said easements shall be in proper form for recording in the Office of the Recorder of Anoka County. Duplicate certificates of title shall be made available for the filing of easements on registered land. No final plat shall be approved by the City Council until there has been full compliance with this section. . , In the case where the land subdivision is to be approved administrativelv without City Council approval. the subdivider shall furnish the City with all easements found to be necessary. convenient or desirable to the City as stated in this Section. All other sections of this ordinance shall remain as written and adopted by the Andover City Council. Adopted by the City Council of the City of Andover on this 4th 1998. day of March CITY OF ANDOVER ATTEST: J.E. McKelvey, Mayor / Victoria V olk, City Clerk ~'*""'!)2"'l t,.!~c" ,,] ~. <~ ',.' "\ ~'. ~m ::'J~_:1,1 .,.,', r;,'-: ....~....:lJ :'::-L_}:ri:>_:i'~ b~_,'..:.....,..,. -'_'."._.'" ~~>~""'" : UI;;;] I\:~JJ PHONE (612) 421-S1S1 FAX (612) 421-3618 Babcock Locher Neilson & Mannella P.L.L.P. ATTORNEYS AT LAW 118 EAST MAIN ANOKA, MINNESOTA 55303 JAMES M. NEILSON FELIX A. MANNELLA ROBERT F. MANNELLA GARY T. LaFLEUR THOMAS A. KLINT STEPHEN J. NASH COLEENJ.CARLSTED~JOHNSON RANDALL 1. FULLER F. ANTHONY MANNELLA STEVEN J. LODGE TRACI M. RANALLO . EDMUND P. BABCOCK. llf Counsel LANDQL J LOCHER. \If Counsel City of Andover 1685 Crosstown Blvd. N. Andover, MN 55304 RECEIVED FEB 131998 CITY Or ANDOVER February 13, 1998 RE: Chesterton Commons Enclosed please find the following: 1. Quit Claim Deed from Ashford Development Corporation, Inc., a Minnesota corporation, to Cambridge Capital, Inc., conveying remnant parcels of land pursuant to the City of Andovers request; 2. Warranty Deed from Ashford Development Corporation, Inc., a Minnesota corporation to Gerald G. Windschitl and Carol A. Windschitl conveying a 5 acre parcel of land. '- / The first deed is subject to the restrictions set forth in Ordinance 10, Section 14. However, this conveyance is being made pursuant to a requirement by the City of Andover and I would ask for the City's subdivision approval. The second deed meets the requirements set forth in Ordinance 10, Section 14 C. It is at least 5 acres and is 300 hundred feet in width. I would therefore ask for the City's subdivision approval. If you have any questions or concerns regarding the above, please do not hesitate to contact me. Very truly yours, cc: Ashford Development Corporation, Inc. , / such adjoining subdivisions shall be shown. Where adjacent. land is unplatted, it shall be so indicated. M. Before any residential plat may be approved and before any permit may be issued for a residence therein, the subdivider shall first present competent proof that the natural ground water level at all times in said subdivision is not less than three (3') feet below the level of the lowest portion of the proposed structure, or that a satisfactory system of ground water control will be constructed as an integral part of the proposed residential subdivision. SECTION 12. REGISTERED LAND SURVEyS. The provisions of this Ord~nance shall apply to all registered land surveys within the City, and the standards, regulations and procedures hereof shall govern the subdivision of land by registered land survey. Building permits shall be withheld on tracts which have been subdivided by unapproved registered land surveys; and the City shall decline to accept tracts as streets or roads or to improve, repair or maintain such tracts within an unapproved registered land survey. SECTION 13. EASEMENTS. Prior to the submission of a final plat, reg~stered land surveyor land subdivision to the Council for approval, the subdivider shall furnish the City with all easements for utilities, drainage, street rights-of-way, surface water ponding, and such other public uses as shall be found to be necessary, convenient or desirable by the City. Said easements shall be in proper form for recording in the Office of the Recorder of Anoka County. Duplicate certificates of title shall be made available for the filing of easements on registered land. No final plat shall be approved by the Council until there has been full compliance with this section. SECTION 14. RESTRICTIONS ON FILING AND RECORDING CONVEYANCES. 14.01 Restrictions on Filing and Recording. No conveyance of land to which the regulations are applicable shall be .filed or recorded, if the land is described in the conveyance by metes and bounds or by reference to an unapproved registered land survey made after April 21, 1961 or to an unapproved plat made after such regulations become effective. The foregoing provision does not. apply to a conveyance if the land described (lOA, 9-10-74): A. Was a separate parcel of record April 1, 1945 or the date of adoption of subdivision regulations under Laws 1945, Chapter 287, whichever is the later, or of the adoption of subdivision regulations pursuant to a home rule charter, or B. Was the subject of a written agreement to convey entered into prior to such time, C. Was a separate parcel of not less than two and one-half (2 1/2 a.) acres in area and one hundred fifty (150') feet in width on January 1, 1966 or is a single parcel of land not less than five (5 a.) acres in area and having a width of not less than three hundred (300') feet. (lOA, 9-13-74; lOB, 10- 05-76) Page 26 .'una Nu. II-M - WARKANTY OEED Minnesota Uniform Cltnyc:y.uk:ing Blilnks (1978) Millc:r-Dil.yis Co., St. Paul CUfJlUI"auon or Pattnership luJoHllTenanlS No delinquent taxes and transfer entered; Certificate of Real Estate Value ( ) filed ( ) not required Certificate of Real Estate Value No. , 19_ County Auditor by Deputy STATE DEED TAX DUE HEREON: Date: (reservc:d for recording data) FOR VALUABLE CONSIDERA nON, Ashford Development Corporation, Inc. n__n.______._.________. _nn ___ _.___, a _.. __n _corporaUOIL-._ under the laws of - Minnesota.. ., Grantor, hereby conveys and warrants to Gerald G Windschitl and _ Carol A. Windschit[ , Grantee. as joint tenants, real property in Anoka County, Minnesota, described as follows: That part of the Southwest Quarter of the Northwest Quarter of Section 23. Township 32, Range 24, Anoka County, Minnesota described as follows: Beginning at the Southwest corner of the Southwest Quarter of the Northwest Quarter of said Section 23, thence North 00 degrees 02 minutes 19 seconds East, assumed bearing, along the west line thereof a distance of 720.12 feet to the intersection with the north line of the South 720.00 feet of said Southwest Quarter of the Northwest Quarter; thence South 88 degrees 53 minutes 56 seconds East, along said north line a distance of 303.14 feet; thence South 57 degrees 53 minutes 02 seconds East a distance of 31.76 feet to the east line of the west 330.00 feet of said Southwest Quarter of the Northwest Quarter; thence South 00 degrees 02 minutes 19 seconds West, along said east line a distance of 703.76 feet to the south line of said (See reverse side) (if more space is Ilt:cdcd. continue on back) together with all hereditaments and appurtenances belonging thereto, subject to the following exceptions: ..... STATE OF MINNESOTA COUNTY OF Ar"}<.A }, By By A~hfnrd nev..lnnm...nr rrlrTlt.r:lfirln 1m. , ~I /)~J I':; ,LJ-,-~?r/ Its Gerald G._Windschitl.JlS President Affix Deed Tax Stamp Here Its The foregoing was acknowledged before me this II HI day of by GeraldG.Windschitl. and the President and of Ashford De'<l:lopment Corporation, Inc. under the laws of _. .nn __Minnesota , on behalf of the February , 19 98 . , a u_.._ _Corporation _Corporation NOTAklALSTAMP OR SULtOR OTHER TITLE OR RANKI: I ) . CAJl1dv- ({L:~l{)~J ._._ - SIGNA TURf OF PrtRSON TAKING ACKNOWLEDGMENT Tu Statements for the real property described in this instrument should be: sent to (include name and address of Grantee): l"UIS INSTRUa.l~NT WAS DRAfT[D BY (NAM[ AND AODRESS): ,. Stephen J. Nash Babcock, Locher, Neilson & Mannella Attorneys at Law 118 East Main SI. Anoka, MN 55303 612-421-51S1 151567 Gerald G. Windschitl Carol A, Windschitl 3640 - 152nd Lane N.W. Andover, MN 55304 " Southwest Quarter of the Northwest Quarter; thence North 88 degrees 53 minutes 56 seconds West a distance of 330.06 feet to the point of beginning. " / r..... ....-...-...-. ". j ~~ / FROM PHONE NO. r U! ~I<l ',;"l 1;-::;9 ~)..'At'iso.'j ~~;;ERSON 612 427 0435 Feb. 10 1998 03:46PM P3 P.3 " / 9 303,14 S 88'53'66" E . , W :10) ~CO N~ P..- Oft) 0..- z of N ~ N ,., t w ~ ~- N ~ IS ~ In ! z j 'i ~ % tI ..c - '0 .. ~ - " j \ , \ , , SKECTH OF DESCRIPTION FEB. 10, 98 '" <0 - ~~ gg w , / =<: / 3JO.06 .'\', N ~J'~ W \' \ SouthwlISt Gorner of NW 14 \ Se~, :Z3. r..p. 32. Rge. 2 . \M~ko County "'onurnent i I BOI'IdimQrk . . ! ~ . on ~i ~, . I . I I I ~thwest com... , ~ ' ~e, 2~~Twp. 32, Rg.. 24 ~,. rtClka \,,;OUnty UGnUl'1Wl'\t ~,\\. ~ ..L \Jr'> ~~~~.^, f~\- N ..... "'- South 1m., of t"8 Nortnwl!!:t O"C1rt~ Sec. 23. . c.. ~"'- ,,\ '\ Q.-oY , ~ ; \ <~u,:4t !orner 01 NW 1/4:. . - .' \ ~ec: 2~WP' 32; Rge. 24 . : - -;. . '.~:., - WC*. o. ntY. Monument . . u I'~ 1 ". .Ben~mClnc 150 f\' t I'r< . . '. 1 '" .. l' . on , .0 -~~~ I -I 7'0. '. ._ . I 'J :- -.. . . . I I Southwest' comer . u . ,'., Seck' 2; Twp. 32. Rge. 24 \;;. ~~ Ano Cl '-ount)! J.lonumen.t.... .... \ .1 ~ , .,.J.-. -~.- . ;;<~ . . ... ~ :". . CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , \ / DATE: March 4. 1998 AGENDA SECTION Discussion Item ORIGINATING DEPARTMENT Todd Haas,/, Engineering ITEM NO. ~~ainage Issue, cont./2776 - 164th Ave. NW/Jeff Leadens/98-8 Councilmember Orttel has requested this item be discussed again in regards to the drainage issue at 2776 - 164th Avenue NW/Jeff Leadens, Project 98-8. Councilmember Orttel has been contacted by Tom Widhalm, the property owner directly to the east of the Leadens property, who is concerned with his property and the drainage issue that still exists. For those City Councilmembers that are not aware, Mr. Leadens has his property up for sale and is planning to move out of state. Mr. Widhalm obviously does not want to start off on a bad note with the new neighbor if this is not resolved now. \ An option the City Council may want to consider is to order a project under Mn Laws Chapter / 429 and propose an assessment to the property so that there would be a pending assessment to the parcel and the new buyer would be aware of the potential project that could occur if Mr. Leadens does not fix the problem now before he moves. Attached is a resolution if the Council agrees to proceed under the Chapter 429 procedure. It is recommended the City Council visit the site. Also, photos of the site will be available at the meeting for your review. Also enclosed is the agenda item and meeting minutes from the February 3, 1998 City Council meeting for your review. '\ ) / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF A STORM DRAINAGE . PROJECT NO. 98-8, IN THE 2776 - 164TH AVENUE NW AREA. WHEREAS, the City Council of the City of Andover is cognizant of the need for improvements, specifically a storm drainaqe in the following described area: 2776 - 164th Avenue NW ; and WHEREAS, the City Council proposes to asses the benefiting property for all or a portion of the costs of the improvement, pursuant to Minnesota Statutes 429. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: . '\ 1. The City Council is cognizant of the need for improvements. 2. The proposed improvement is hereby referred to the City Enqineer he is instructed to provide the City Council with a feasibility report. and '- ,/ MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 4th day of March, 19 98, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk . '\ / Regular Andol'l!r City Council.1'vfeeting .A.,fillutes - Febmary 3, 1998 Page 3 ~ UPDATE OF DRAINAGE ISSUE/2776164TH AVENUE NW/JEFF LEADEIVS . , Mr. Erickson explained the Council had directed Staff to look at the drainage issue along 164th A.venue in an effort to resolve the problem. The neighbor had complained- that a retaining wall constructed in the boulevard by Jeff Leadens at 2776 164th Avenue was blocking drainage, causing water to run off to a pond on Tom Widhelm's property to the east. The original grading of the plat called for a ditch system to be constructed along 164th Avenue to drain to the pond and discharge to a low area by the cul-de-sac. Now there is no ditch from Leadens' property, causing the water to pond on the Widhelm property. Staff identified two possible options to consider: 1) remove the retaining wall, install a new culvert under the Leadens' driveway and regrade the ditch on both sides of the Leadens' existing driveway, or 2) have Mr. Leadens discuss with Mr. Widhelm the possibility of regrading the ditch between their lots so it drains easterly to the existing wetland behind their lots. The existing driveway culvert tor Mr. Widhelm's lot would need to be reconstructed so it drains to the east. At this time it is ditlicult to tell if there is a culvert under Mr. Leadens' driveway, though it appear; one may be buried there. / COllrtcilmemaer Ortte! asked ifit is a big \vater problem. Mr. Erickson stated that for periods of time in the 5pring when the frost is in the ground and after a large storm there may be up to six inches of standing water at any time. It is more or less a nuisance water issue. He assumed the developer had installed ditches and culverts when the project was done, but at some time the ditch was filled; and the culvert. ifit is still under the driveway, is no longer functioning. He guessed the filling in of the ditch \vas done by a previolls property owner. Any correction ar this point would be done at the expense 'Jf the property 0\\ nero .:eff Leadel}~ - stated there \vas no culvert under the driveway when he purchased the property seven years ago. The development is 18 or 19 years old, and some places have small ditches and some have no ditches. He has been told his house was the first one built there, and the ditch along his property has been filled in. His driveway and yard sank three or four inches, so he tore out the old driveway, removed a lot of buried construction material from the site and added 12 inches of black dirt. Even ifhe did regrade the ditch on his property, he does not own the 400 feet to the county ditch, which wOll:d also have to be ditched. Plus it goes up hill in that direction. Mr. Leadens felt it would be more logical go to east, toward the natural wetland area. He would be wilEng to remove the black dirt in the ditch at Mr. Widhelm's property line that is blocking the drainage that way, but he is reluctant to go onto someone else's property. The surveyor has told him water would only get to about six inches deep and w.ould sit for only a short period of time because of the sand. He has yet to see any water standing there, even in a hard rain. IQm \Vidhelm - has talked to Todd Haas, Assistant City Engineer. He has been in his house since 1986. The ditch was on Mr. Leadens' property before he owned it. When Mr. Leaden moved in, \vithin or.e or two years he was asked by Mr. Leadens ifhe wanted to till in his ditch. Mr. Widhelm statd he said no. as he prefers to have the ditch across his property because he doesn't want to see his work disturbed and he doesn't want his yard to flow into the street. He leveled the area, dug out tour inches of s.1nd, put in black din and sodded the ditches. He has spent about $10,000 in his front Regular Al/dOl'er (Oily Coul/cil Meetil/g lvIiI/utes - February 3. 1998 Page -I (Update Of Drainage Issue 27i6 I6-1th Avenue NWLeadens, COlllil/ued) yard. The area was developed so the water would drain to the west, which it did through ditches and culverts. He would like to see the drainage returned to that scenario. In hea'vY rains and snow the water will sit on the west side of the ditch. It basically sits in the ditch, which he now considers a part of his yard because it is just as green as the rest ofhis yard. In 1996, utilities were installed and the cable company had to install another junction box because Mr. Leadens buried the original cable junction box. Council discussion noted the difficulty of ditching to run the water west because of the length of the ditch needed plus the need to ditch across properties other than Mr. Leadens'. Council member Orttel suggested Srafflook at the problem in the spring to determine how extensive it is. He noted ditches are built to hold water: and if the water is just sitting in the ditch for a few hours and not overflowing cnt<.' the property, then it is just a matter of preference. Another possibility would be to have Mr. Leadens install il crushed rock pit to collect the water. ' The Council agreed to wa~t until spring to determine the extent ofrhe water problem. Mr. Erickson '\ stated they will review the problem in the spring and work with the property owners to resolve the '~ue,' , , l.OT SPLIT, COST/1'';UED/17203 TFLlP STREET NW/JOllNSON ;\ Ii. Carlberg reviewed the request of Tom and Shareen Johnson to split the northern and eastern:I: '19 acres f.-om it IO.5-acre patcel at 17203 Tulip Street, zoned R-I, Single Family Rural Residential. A cul-d,'-sa;; ime:secti'1g Tulip Street is proposed in conjunction with the lot spiit, which eliminates The need ter variances ter rot width at the front setback for both lots. At the request of the Planning Commission, the applicant has approached th~ property owners to the north and south about constructing a joint access from 172nd Lane or 172nd Avenue, but neither party wished to participate. The Planning Commission has recommended denial citing poor road location, the negative cost of a road and concerns over whether the application is a lot split or a plat. In 1992 the Council denied a variance request to split the lot by creating a flag lot with a 34-foot width abutting the propel1y to the north at Tulip Street N'W. At the last Council meeting Mr. Johnson requested t:le item be tabled to allow time to review his abstract to determine the status of the 33-foot easement abutting his property to the south. It has been determined that is a private ingress/egress easement which was never dedicated to the City. ; Tom Johnson - explained he was denied a variance in 1992 because of the requirements for a road. Y-,ow they are proposing a cul-de-sac which meets all the requirements but which apparently does not look good ter th~ future development of the area. He felt if someone comes in with a proposal that meets all of the requirements but it is not acceptable, that the City should work with the property owner to find another way, possibly granting a variance. All they want to do is to be able to get to the back of their property and build a house there. The private easement to the south was created in [970. and it wasn't the policy cfthe City at that time to have easements dedicated. CITY OF ANDOVER REQUEST FOR COUNCIL ACTION . DATE: February 3. 1998 AGENDA SECTION Discussion Item ITEM NO. Update of Drainage Issue! 2776 - 164th Avenue NW!Jeff Leadens 5. ORIGINATING DEPARTMENT Todd Haas, /' Engineering This is an update item in regards to the Jeff Leadens drainage issue and the retaining wall that was constructed in the City right-of-way along 164th Avenue NW in front of Leadens' property. If you recall, this item came up as an issue with the Zoning Administrator due to a complaint that was made by a neighbor because the retaining wall was constructed in the boulevard (which is considered a violation of the boulevard encroachment ordinance) and the drainage that has been blocked due to the retaining wall and the filling of the ditch which has caused water runoff to pond on Leadens' neighbor. We have identified two possible options for Mr. Leadens to consider to resolve this drainage \ .ssue. Th~y are as follows: 1. Remove the retaining wall, regrade the ditch on both sides of Leadens existing driveway and install a new culvert under Leadens driveway (if a culvert does not exist). By doing this it would meet the intent of the original grading plan that was approved by the City of Andover. 2. Have Mr. Leadens meet and discuss with his neighbor the possibility of regrading the ditch between their lots so the ditch drains easterly to the existing wetland located at the back of their lots. The existing driveway culvert for Lot 5 would need to be reconstructed so that it drains to the east (currently it drains to the west). '. ) ) I I I I ~~~ ~ (l) ~ 1) ~ 'A, " /, , " / , /~'~ of' "'" / . /' /-~ ". /C\" /'/ "-'" ~ " , t' " ......" " , ... . ,," (,.0, , '. , , , , ~ ~ ~ ~ "OJ ~ ~ ? ~ ~~~6 ,/.0 "7- .~ )(~ ~ a.- ~ ~ (.) o \ i r-6 r-d ~ r-d ~\D N-+.:l o ~ V) ~ ~ 4' 0 r-d ~ ~ V) ~~ ~ V) .) ; ~ l\1 tr.-. t ..... V ~ ~ c: c: gi~i~i. ~ ~"}rl'rf;' o ~ 0' :- ~. -"'"0 "'I . . o c:: '" ',,: :C<(<("!';' . 1 f:!!t! -'J~H I I.., _to;., ~"..p, ! I n " j ~ ~ ' "r-. I I Ii !i:'l S.. ~ fo;r I- ~ . j~ ~ t II i ( ill! : = ,I ' , Q 'I : ! ~ i i; ~ II'!: , , J .4+ .-- I:; I! [ ill i i " "'0" ~ ...~.... "l5' O. .""'~ 0,1:'1 ..O...P:' 0.,\:0 v". ~ t>~ ...f' \ ;'. ~ ti \4- . ~ e \ b ~..:::___________________________ ~ re'tf..tl\t>D' *"..~"'-- - - -/- -- - - - .~- '. ~~ ~ ..... i / \..'.J ~ J ;; 1/ ! 1: . ~~V\'~:, I ~ 4' ~.. ,0 . ~ : OZO! iF ,," <D m~ 3- ~ .. C> ~ ~ > . t G: I t ~. : Il fi I I ______ _ ___ __ __...J I... bi ..,:~ t-~- -oj. tt'eti- I I I I I' I I 11~ , ~'j. ...'et. . 'b~ . I . I I I I I I _ flit-t'- ~,,:'=~' - I' I I '----------- 30 30 -~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION " DATE: March 4. 1998 , J AGENDA SECTION Discussion Item ORIGINATING DEPARTMENT Scott Erickson,~t. Engineering ITEM NO. Discuss Status of Trail Fee ~, As the Council may recall, in 1996 a trail fee was established and has been applied to each new building permit issued in the city. When this fee was established the dollars collected were put into a separate fund and not utilized pending the outcome of a lawsuit the City of Eagan was involved in on a similar type of fee structure. It is my understanding after talking with the City Attorney that the courts have ruled that the City of Eagan is no longer able to collect their trail fees but they do not have to refund any of the fees previously collected by them. Based upon this result we recommend to the Council to discontinue collecting the trail fee at this time but utilize the fees previously collected on upcoming trail improvement projects. '\ J '\ , J r Ii \ ( I ) CITY OF ANDOVER 1998 Fee Schedule FEES.XLS2I9/9811 : 15 AM Pawnbroker License: New $5,000.00 per year Renewal $5,000.00 per year " Removal of Sediments & Debris from $80.00 per hour minimum charge 1/2 hour) Streets subject to New Development & Building Activities Rental Housing License: $50.00 per unit (except owner occupied) Reinspection Fee per Call (2nd) $30.00 Research by Staff $25.00 per hour (minimum $13.00) Softball: Adult Rec Play - C It $3.00 $3.50 $1.50 $1.50 $1.50 $150.00 $300.00 $12.00 $10.00 $1.00 per Square Foot $3.00 per Square Foot Erected without Permit (all fees include investigation fee) $200.00 $300.00 $300.00 $150.00 $150.00 $250.00 $250.00 $750.00 $50.00 per six (6) months Youth Rec Play " Field without Lights (Private Use) Field with Lights (Private Use) Rental of Equipment for Tournament Limer Lime Drag Hose and Nozzle Batter's Box Weekend Tournaments / Special Assessment Searches Street Opening Permit Sign Permit / Therapeutic Massage Establishment Single Application Fee Corporate Application Fee Partnership Application Fee Renewal Fee Therapeutic Massage Therapist Trail Fee (Bikeway/Pathway) Residential Commercialllndustrial Transient Merchant License Tree Trimming: License Fee Plan Check Fee for Trees $75.00 $10.00 $0.00 $0.00 $15.00 $75.00 $20.00 $100.00 per team, per season additional, per player, non resident fee per team, per season additional, per player, non resident fee fee per hour fee per day fee per hour fee per day per tournament per bag per tournament per tournament per tournament per field with no maintenance per field with maintenance Annually per house per house $25.00 per year $60.00 Page 3 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION " / DATE: March 4. 1998 AGENDA SECTION Discussion Item ORIGINATING DEPARTMENT Todd Haas, / Engineering ITEM NO. Request Authorization to Make Purchase Offer! 98-2!Septic Dump Station lo. The City Council is requested to consider options and give direction to City staff on how to proceed with locating of the septic dump station, Project 98-2. City Staff has contacted both the Nelsons and the Wichts regarding the interest the City has of this location. Attached is a letter sent to both parties. , " But since the letter was sent out, staff has talked with their agent Don Fitzsimonds and he has indicated that the Nelson's would not be interested in selling or splitting a portion of the property. They would prefer to sell the entire parcel which consists of approximately 8 acres / for $80,000. The County of Anoka has a market value of $31,700 for the entire parcel. The City Council should consider the following options: 1. Hire an appraiser to determine market value of the entire parcel or a portion of the parcel the City is interested in. 2. Agree with the Nelson's offer and make arrangements to purchase the property. 3. Consider condemning a portion of the property that is necessary as indicated above of approximately Yz acre or less. 4. Review other alternate sites for the location of the septic dump station. The size of the parcel the City would need is approximately Yz an acre and the lot width minimum must be 90 feet to meet ordinance requirements in the urban district. , ) ~~(.:.~'.~.?\. . _ ,-.......J,-.-......... '.~ '. , : '\ .~ .___~"v_. CITY of ANDOVER' : ' )', . 1685 CROSSTOWN BOULEVARDN.W. . ANDOVER. MINNESOTA 55304 . (612) 755-5100 . . February 17, 1998 Marvin J. and Evelyn Nelson (Fee Owner) 7220 Mida Lane Fort Meyers, FL 33908-4256 E. Paul and Betty Wicht (Tax Payer) . Route 3 Box 122 Verndale, MN 56481 Re: PIN 27-32-24-42-0002 (Project 98-2) Dear Property Owners: \ / As you are aware, the City of Andover is evaluating a possible location for a . permanent sewage dump station. As you recall, there is an existing 24 inch trunk sanitary sewer through the property that runs parallel to Coon Creek (see .attached), This parcel appears to be in a good location due to the larger sanitary sewer that is available and appears to be located far enough away from homes in the area. The portion of property that the City would like to acquire would be a small piece at the west end adjacent to Crosstown Boulevard NW. The exact size of the parcel would be determined at a later date if you are agreeable to consider selling a portion of the property to the City. We will be discussing this with you further in the near future. . . . . If you have any questions, feel free to contact me at 755-5100, ext. 131. Sincerely, TH:rja , '\ cc: Frank Stone, Public Works Supt. . / David Almgren, Building Official . Scott Erickson, City Engineer Dick Fursman, City Administrator Don Fitzsimonds I ,~ - " 'tl ... Q.~ =] ~i o - QJ~ ...e .~u 006 ~ - . I .- - - -.- ..-.---.- ." -"'-'~--~~""~--'-~ --- --.-.-_-_...~~'~~-:...~ -<~ -~:-":~--.:!",~~~:.;..~ ~...~ ~~-~.'----' '. I SEE PAGE a AIlGE :. '\ ~' " Sife, ~ - "'- ."", ~ Ii !; .~, ="- :,.,.or---r- ~ 8LV~. ISIOE: "' - C.S.A.H. 16 a" io.'.oI'. (SiAl ~SL (.2) la" " " "... ... .. , , ~ i . (7) ; ~ r..r..- 50) '. ~. ' ~ :"":~,,oXA.l en9'nlil.f!.f'rr,~.., .-"c,- ... '. (7::"X)) ': "'" ~'C , . " . , " ~-- ....1 /j / v ": . J/C"A1C:: IMr.:Tl'YI.l :~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION '\ DATE: March 4, 1998 AGENDA SECTION Non- Discussion ORIGINA TING DEPARTMENT Administration/ Richard Fursman ITEM NO. UP A New Transmission Line Project I. UPAlAEC will be holding an informal open house to discuss the substation improvement and new transmission line project with landowners that live along the routes. The open house will be held on Wednesday, March 4th, from 5:00 p.m. to 8:00 p.m. at the Oak View Community School. Gary Ostrom, Sr. Field Representative from UP A will be at the Council meeting following the open house to update the Council on the project. , ) \, , > February 18, 1998 ~~ United Power Association P.O.BoxBOO . ElkRiver.MN55330~BOO . (612)441-3121 UPA File: W.O. #4773 .. '\ ,~ _~ I Richard Forsman City of Andover City Administrator 1685 Crosstown Blvd. NW Andover, MN 55304 RECEIVED FES 2 3 1998 CITY OF ANDOVER Subject: Anoka Electric Cooperative/United Power Association Substation Improvement and New Transmission Line Project In order to meet increased electrical demands and to improve reliability for customer owners of Anoka Electric Cooperative in the Andover area, it will be necessary to make improvements in the existing electrical transmission system. The planned improvements involve the installation of a new 230 to 69-kV transformer and the construction of two transmission lines connecting the proposed transformer to existing power lines located in Andover. \ , I The transformer will be installed at the existing substation site, which is located at the intersection of Hanson and Bunker Lake Boulevards. The new power lines will connect into the existing transmission system located north of the referenced substation (see map on back). Since the exact location of the planned transmission lines has not been determined, the proposed routes are shown on both sides of the roadways. UPAlAEC will hold an informal open house to discuss this project with landowners that live along the routes proposed for the new transmission lines. The open house will be held on Wednesday, March 4th, from 5:00pm to 8:00pm at the Oak View Community School. In the event of inclement weather, an alternate meeting date will be Tuesday, March 10th at the same time ar:d location. If you cannot attend the meeting but wish to receive more information, please call or write to: Larry Peterson VP, Corporate Services Anoka Electric Cooperative 14601 Ramsey Blvd Anoka MN 55303 (612) 323-4230 Gary Ostrom Sr. Field Representative United Power Association 17845 East Hwy 10, PO Box 800 Elk River MN 55330-0800 (612) 241-2377 , " , '-. -~' Sincerely, aUN1T D PO~SSOCIATION rc'lVj ~~ ry Q#rom, SRIWA c/~ ."~--:~~4E'" ." , :~I-'-~L.L'" 1 ="'HD .1.",. if.~ . 1\ .....~!I -+. .~~. .' ~., ..." ..,. "r.~'~ ..,... P/~-- '- .' ""00 . " .... t-;'(V ,,' ~ . . ! u__::;' ::::1::11"" :" , ::r' (,. .: .&( . ,'" " .f;:;J, ! .= ;~En .'m~.~,::: ," '. ": ~":'<.,;~~ 1" UP~rES~ ~ ~I ! '- -:l' . '" ,. ,.~ .' . '--nm. ..~. '" .' : I I ~ ~ >-:: I~~~' : '" : ;';" ; .,.;. ~ f;~ ~ " ,~:;~"i+~"""\' ~ I 1,-' ~ E . . .. . .""-- ..-(:-;;, '''' i " ,'= e- . ",.~,.' '~.., .n" .' 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[jay.' .= -, '" ; -, I! ,,-- f:::1 .-0" ., . i!-'- : EP .~,'" , ~,; ~ ,pl(, ~ .:': $'" , ,,~"'r"'" ~: " -r . EJL.. · 'J,;,' . .,. ,/,IU"' 'b9Ki .~, ,-: '}.-~ ",-"" I, =' ---j~ -- . 'w :1. 4~:\\,h,~~'~ _.~ '~n u) - PROPOSED,l : C'~II---- --\ I~,;I, ~ Ilttl'PRR~OPUOTSEE~Li/\!/ " ROUTE ""-. ;" m ,~' . II '"1.:"'" i SEGMENT A i ~.~ _ ",," --, L !!EGMENT 8 .JjJFO j! I 1 t. =- ::J i ~ /P\: ------:. ~ i ~ ..... h" t , ' J ". . u- " ~ ,~ ._m_.u: ~II ." ..: -- "'/ ,'tV"" ,-. . .' - ~, T' :.* ",""." ~ 1 I ",' ._ '"': I ' . I . r7.!: I IS ~""",..,.. r-- ' 1,.1" . ." ,-- '." .. " " _u./ .,.::rt'!. s I~' . II,.... Jr:." ' -fl:- ..~I..- .""~'. -1-- /_.;r' ,U .~-" > "'.1' . w . , ~ ' ~r ~ :."'-" i...., ~-, -." .,;:'- " ! .'~~ !fi' --,,:"g , 1 I - i_I 1'1""" , - h.,. ,~ i .~~ ~ i .. ~1'\--, ",' i '-I" 1<-- ~ '___"_,' . ~ ~ 1 " I _...: W i=l " . ,.,. "" ' " "" . . , :_: ~ " I, I' ' ~~ ~ ..~ "I: ~ "'- :' ' -. ., ---...... .[; ~... UU! - JIH '2~'.i;; .' ! ,~r.-' I : , , J ... : -,h ,. = . . " ~" ~--~, I II _. :1/1'."" .il i~BU ?f. i NKER LAKE -'! S~BSTATION Ii!: 'l!b.':"'t: - ~ ~ JI ~ ~ ....n 1- CITY OF ANDOVER REQUEST FOR COUNCIL ACTION '\ , / DATE: March 4. 1998 AGENDA SECTION Discussion Item ORIGINATING DEPARTMENT Todd Haas,/ Engineering ITEM NO. Discuss Request from Neighborhood! 150th Lane NW Entrance Improvements! 'l.~inslow Hills!98-7 The City Council is requested to accept the letter dated February 20, 1998 from the Winslow Hills neighbors and request City staff to determine a cost estimate of the proposed improvements, Project 98-7. I / The neighborhood has indicated in the letter that they are interested in having a raised center concrete median with some landscaping, irrigation and lighting on 150th Lane NW on the east side of Hanson Boulevard NW. The median is a very good possibility as the current street is designed to incorporate a raised concrete median. The landscaping plan for the center median will need to be reviewed and approved. We will evaluate the possibility of irrigation to the median. Note: This is not proposed to be an assessment to the neighborhood. Basically, Michele Ericksen will be requesting donations from the Winslow Hills neighborhood and then will be paying the City to have the median landscaping, etc. installed. , "B~7 . Winslow Hills Neighbors c/o Michele Ericksen 15017 Bluebird ST. NW, Andover, MN 5S304 '. ) RECEIVED " February 20,1998 FEB 2 0 1998 CITY Ur ANDOVER Todd Haas City of Andover 1685 Crosstown Blvd. NW. Andover, MN 55304 Dear Todd Haas: Pursuant to our meeting today, we discussed installing a center median with veQetation. irriQation and IiQhtinQ on 150th Street NW, in the Winslow Hills subdivision. Please consider this written request for a complete proposal including costs and drawings for a raised center median. Funding for this project as well as future maintenance, will come from Winslow Hills residents. We ask that the city provide a plan to hold our funds, and pay all contractors once their work has been acceptably completed. Pursuant to our conversation you mentioned that two center medians might provide for better traffic control and provide protection to the meridian closest to Hanson Boulevard. We would like to pursue separate bids for the meridians. Please consider the following issues when drafting the bids: \ / 1. LandscapinQ. We would like to have the center meridian professionallv landscaped. Please see the landscape plan to get an idea for the types of plantings to be installed. Please keep in mind that the landscaping plan will coordinate with the landscaping of our main entrance sign. Our plan includes Trees, perennials and flowers. We ask that the size of the meridian be a minimum of 8' wide. Please provide the maximum length possible. 2. Water Supplv. Sprinklers to support the growth of vegetation in both the center island and main sign are needed. Please advise us on the feasibility of tapping into a water main or installing a shallow point well that would not be affected by the water table. 3. LiQhtinQ The main Winslow Hills sign as well as the center meridian will need to be well lit in order to insure maximum visibility. Please advise us on how to pursue lighting as well. Thank you for taking time out to meet with Don Skelly and me today. We are very excited to work with you on this project and look forward to meeting with you to get our final bids together. If you should have any questions or concems regarding the above mentioned issues, please contact Michele Ericksen at #434 6381 or Don Skelly at #421-5435. SikXk a J ~ 1 .. }:;A I. Michele A. Erickse~ ~~ Winslow Hills Resident " / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: March 4. t 998 AGENDA SECTION Staff, Committees, Commissions ORIGINATING DEPARTMENT Planning ITEM NO. Comprehensive Plan Task Force Update John Hinzman, -:5..y. City Planner ~. Reauest The City Council is asked to determine if additional members should be appointed to the Comprehensive Plan Task Force. Ten people were originally appointed, however average attendance is only five or six members. The Task Force is unsure if the Council will be '\ comfortable with future recommendations at the current level of attendance. J Task Force Activities . The Task Force has been working on the Comprehensive Land Use Plan since October and is in the final stages of a draft. . Meetings have been increased to twice a month. . Preliminary draft oftbe complete plan is scheduled for May\June 1998. " , J '. ) John Hinzman From: Sabel, Gretchen <gretchen.sabel@pca.state.mn.us> To: 'john hinzman' <jhinzman@andovermn.com> Subject: Comp Plan Task Force Date: February 27, 19981:02 PM John, please relay this request to the City Council: To: Andover City Council Fr: Gretchen Sabel, Chair, Comp Plan Task Force Re: Membership and Attendance As a group, the Comprehensive Plan Task force has been working effectively. We are meeting at least once each month and have engaged in substantive discussions leading to drafting amendments to our city's comprehensive plan. We've had some problems with attendance, however. We need your help here in two ways. First, Task Force member AI Grabowski is stepping down. We will be working with him as we soon begin our work on the Parks portion of the plan, so will still be obtaining his input as well as input from the . other Parks Commissioners. We'd appreciate you appointing another member to replace AI as soon as possible. Second, we'd appreciate your acknowledgement that it is difficult to have a quorum present at every meeting. We need to know that the Council understands this problem, and that we need to press ahead with , as many as we have at each meeting. There have been two meetings to / date where we did not have a quorum and we did not take any official , actions. I believe that, since we are only working on drafting language for your eventual approval, the absence of a quorum should not be an impediment to our progress. We'd appreciate your concurrance on that point so we know that we can proceed even with less members than we'd wish to have present. You should know that we have initiated the practice of making reminder calls to members the day before the meeting to improve the likelyhood of having a full contingent. , , / Page 1 , / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , .1 DATE: March 4, 1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Todd Haas, ~ Engineering ITEM NO. Approve Quotes/Playground Equipment for Ages 2-5/97-15 10' The City Council is requested to recommend to approve the quote to Mn-WS Playground, Inc. for Project 97-15, Hills of Bunker Lake East, Green Acres & Northwoods East Parks, Proposals submitted as follows: 1. MN-WS Playground, Inc, $7,499 (for each structure) x 3 = $22,497 2. Earl F. Anderson, Inc. = NO BID , Note: Four (4) proposals were sent out and two (2) responded. Also the tic-tac-toe enclosure is proposed to be removed due to vandalism on other tic-tac-toe enclosures in the City. It will be replaced with a rung enclosure. J The Park and Recreation Commission has reviewed the proposals and is recommending MN- WS Playground, Inc. Hills of Bunker Lake East Park $7,499 of this will be paid from donations of the Andover Lions. Northwoods East and Green Acres Parks $14,998. This will be paid from the 1998 Park Capital Improvement Budget. , L \ l I~- flMinnesota. Wisconsin Plajlgroun~ Inc. " PROPOSAL February 13, 1998 Todd Haas City of Andover 1685 Crosstown Blvd. Andover, MN. 55304 I-Custom GameTime Tottime (2-5) playstructures . Hills of Bunker Lake East 57,499.00 Northwoods East $7,499.00 Green Acres 57,499.00 I-Custom GameTime PrimeTime (5-12) playstructure Hills of Bunker Lake East $7,499.00 Included: -pre-threaded posts from the factory -NO field measuring or drilling -80% less hardware-eliminates maintenance on the posts! -assures compliance with the CPSC and ASTM standards -installation of structures only "'Prices listed above are based on all items being shipped together and installed at the . I same tIme. I ~ Signed: ~1\ /l.---, Accepted: Note: "'Prices DO NOT include removal of existing equipment, excavation, border, resilient surface or site restoration, unless otherwise noted "'The prices above are good through March 12, 1998. "'Equipment will ship in 4-6 weeks ARO. P.O. Box 27328 . Golden Valley, MN. 55427 Phone: (612) 546-n87' (800) 622-5425 FAX: (612) 546-5050 ~~ o ptinred on recyc1ed paper r~ ( / / I I I \ \ \. -. "- ~ "- -..., :::::-; = - ..... ' """';:;c:: ~::;ij --. ~~ - ~ ~~ -= ~ :-.q :'-l -.:::> ,,"""-- ..... ..... "- "- \. \ \ \ , I I I I I . I I f J I J J I / II ..... // ......---""'// t:l I Eli ~. I al ~ I ~ ~w ~ C'l I U t;:.cr <l:a'i I ~_~UO ~ I ~ _ -15@ ...,~-' e-"" ......-- Vi ~ ~ I ~ / ~ ~w /8>- I / J / I \ \ \ \ \ "- "- -" / / / ......- /' ~ ~01 ~g175 _ w <( \O~I uCl.. ~ / w-, ~lH g~ CD u~ (T) Zz ..., U1- (T) crffi _ WW crl- crV) ~~ ..... w Q ~\O ffiO> 0"" ~~ w > ~ ..... ..... ---- "'" /' 0::" J:~m ~~- <l:-' U ----,,' ..... .' (- ~ ~ - --- -" - ..... . I;) J 'a t IlJ @ 14..... ~ ~ ~ \ ~.~~ ~~ ~~ inS ~ ~~ ~ ~ /' - "~ V) w. ...,8 ~ Ocr 0:: ""al ~ ~J: 12 u<C cral <C..... 3: \ ii2/ : I~~~~I J I{Q~B~ ;' I!~~~I I / I;#I~I. / i IEi~~1 ~ ~ 111@i' -_ ~ li~511 ~ i ~~ ~ <l: -" .",~ - ". ;" go 0:: ;" VSw ,/ ~~ zO'~. ~~~ ~ ~ cr PROPOSAL TO: Earl F. Andersen, Inc. City of Andover 1685 Crosstown 8lvd. North West Andover, MN 55304-2612 " FROM: Earl F. Andersen, Inc. 9808 James Circle Bloomington, MN 55431 8i11 Bach (612) 884-7300 (612) 884-5619 88021788 Net 30 days PHONE: FAX: DATE: PROJECT: 755-5100 755-8923 Februal)' 17, 1998 2 - 5 year old play structures Hills of Bunker Lake East, Northwoods East & Green Acres CONSULTANT: PHONE: FAX: REFERENCE: TERMS: QUANTITY DESCRIPTION PRICE EACH TOTAL No Bid , SU8TOTAL $0.00 NOTE: This quotation is valid for 30 dayS. SALES TAX Included Please call for confirmation after that date. FREIGHT Included INSTALLATION Included TOTAL $0.00 DISClAIMER FOR UNKNOWN CONDmONS: The following disclaimer applies only when installation is quoted. This quotation Is based on the area being free of all debris such as, but not limned to the following: "Concrete footings or blocks of any type. "Bedrock or rocky conditions of any type. "Trees, stumps, cans, bottles, metal or arlY other debris. 'UtIlnies requiring any holes to be dug by harld. "If area is not accessible to a bobcat arl other equipment necessary for installation. "If water exists in site area or footings after they are dug. "Or any other unknown conditions not listed or visible. Bill Bach ~.' ~ ::- ~ 'c.L.... ,- . '\ Signed by: "- ~. .'\ - 9808 James Circle. Bloomington, MN 55431 . Phone: 612-884-7300 . MN Wats: 1-800-862-6026 . Fax: 612-884-5619 "Equal Opportunily Employer" CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ ) DATE: March 4. 1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Todd Haas, ~ Engineering ITEM NO. Approve Quotes/Playground Equipment for Ages 5-12/97-15 II. The City Council is recommended to approve the quote to MN-WS Playground, Inc. for Project 97-15. Proposals submitted are as follows: 1. MN-WS Playground, Inc. 1 Playground Structure $7,499 2. Earl F. Anderson, Inc. 1 Playground Structure $7,500 ) Note: Earl F. Anderson proposed three (3) structures for 3 parks for the 5-12 year olds. They were supposed to quote on only 1 structure for 1 park. Attached are the layout proposals from both vendors. It appears that MN-WS Playground, Inc. is providing more activities. The Park and Recreation Commission has reviewed the proposals and is recommending MN- WS Playground, Inc. This will be paid from a donation from the Andover Lions ($4,500) and park dedication funds ($2,999). " / \ ) '\ , / , J l ~r=-,=I ,- '\ i I " " " PROPOSAL February 13, 1998 Todd Haas City of Andover 1685 Crosstown Blvd. Andover,~. 55304 I-Custom GameTime Tottime (2-5) playstructures . Hills of Bunker Lake East 57,499.00 Northwoods East $7,499.00 Green Acres 57,499.00 ~-Custom GameTime PrimeTime (5-12) playstructure L..-HillS of Bunker Lake East 57,499.00 Included: -pre-threaded posts from the factory -NO field measuring or drilling -80% less hardware-eliminates maintenance on the posts! -assures compliance with the CPSC and AS1M standards -installation of structures only "'Prices listed above are based on all items being shipped together and installed at the . I same tJme. I Signod: ~~P.tL-- Aocepted: Note: .Prices DO NOT include removal of existing equipment, excavation, border, resilient surface or site restoration, unless otherwise noted. "'The prices above are good through March 12, 1998. "'Equipment will ship in 4-6 weeks ARO. P.O. Box 27328 . Golden Valley, MN. 55427 Phone: (612) 546-7787. (800) 622-5425 FAX: (612) 546-5050 o pnnlltd on tecycted paper SI.Wi. W J Wl-"\IIII~ULJLJU \ " J ~ ~/ ~ u.. t- b1~ ~ w \i '^ Q ~ " oc:: ::l C'lW { ~ @iO -~ () z II) ~~ ~ ~ w..l ::>- 08~ u t- l lOa:: ~ ~1D c( ~ -0 ::> a::~ < N c(~ ~ I ~ ~ ~~ ~ ~ ~~ ::;0 ~ u" ~ ~~ O~ ae ~ ~~~ ~ ~~ ~ ~~ fEe lh > ~3~ alO c:: "a:: (t)c( ..,10 ~ W C'I" -' _t- t- u. t- ~ ~o III "wO ~ t-uC'l u.c(- ~lh ~ ~ ~ w \._J , -' -' - c( .~ II ~ zt-~ II QlJ.. - II t-OIl)Ill II a.C'lWO II o uC'l II c(- II a. II III II II II II II 11 II II II II " t'r.: = =.hL_ -_ -_ -_t"J " ) .' .- , PROPOSAL / Earl F. Andersen, Inc. TO: City of Andover 1685 Crosstown Blvd. North West Andover, MN 55304-2612 FROM: Earl F. Andersen, Inc. 9808 James Circle Bloomington, MN 55431 Bill Bach (612) 884-7300 (612) 884-5619 B80217BA Net 30 days PHONE: FAX: DATE: PROJECT: 755-5100 755-8923 February 17, 1998 5 -12 year old play structures CONSULTANT: PHONE: FAX: REFERENCE: TERMS: ~~e cJ.. Hills of Bunker Lake East, Nol'tllVVvvd" !!!d"l &. ~l v,,,, ".eres ~....Id. ~i- ~ \~c.l,.,.d QUANTITY DESCRIPTION PRICE EACH TOTAL /1 Landscaope Structures, custom designed play structure, $7,500.00 .$2i!,SBB.eO Play booster series for 5 to - 12 year olds. 7 S"CO.c:)C - Design #W46028 Does not include: - site prep - border - resilient surface . ADA synthetic surface , - ADA path reqirements / SUBTOTAL $22,566.00 NOTE: This Quotation is valid for 30 days. SALES TAX Included Please call for confirmation after that date. FREIGHT Included INSTALLATION Included TOTAL $:J2,&88.GO ?}C:Jc 7IIbc DISCLAIMER FOR UNKNOWN CONDmONS: The following disclaimer appUes only when installation is quoted. This quotation is based on the area being free of all debris such as, but notllm~ed to the following: .Concrete footings or blocks of any type. .Bedrock or rocky conditions Of any type. .Trees. stumps. cans, bottles, metal or any other debris. .Utilities requiring any holes to be dug by hand. 'If area is not accessible to a bobcat an other equipment necessary for installation. 'If water exists in sile area or footings after they are dug. . Or any other unknown conditions not listed or visible. S~"ed by' -:C !~:; ~, -:- 9808 James Circle. Bloomington. MN 55431 . Phone: 612-884-7300 . MN Wats: 1-800-862-6026 . Fax: 612-884-5619 "Equal Opportuni1y Employer" , , , '- " " / :W 0"'" - I<CO::: ._ ...Jw ~ > , II es g _ "",Z ,':.... z <: . - ~ " !J~- r-,'.' 0::: L...<: -..OQ.. w -lU11- <C...J U---lU1 <'/1 ___ ;S ......... "- \ \ \ Q ~ OW(O::: O:::UW <(<:C Wu...jl- Q..SO N VlI&; ,'--' L ~----~.:; -- U"'l <'oJ l"') Z ::::2: /./- r / <D / / II , I I I I I I I ) ./ / / / I I \ \ \ \ "- ......... - -", ~~~~ _"':;25 =1:o~o ~-'" - - Vl e::: W :I: f- o >- CD '-' e::: W Cl e::: o CD e::: W CD ::E >= <0 ow <> ....= .,,,,, ~~ .. Q. 8'~ -'" ...."':;;1 fS.:s- ~tna -~~ -<= '-'Q i;;- In - '" _0 ...'" ~'" -'" -In \ /- ( I I I I "- I .........' .l...... w Vl oCJ'l:I: :;:WI- u<c _ uc.. l.(')<C 0- I ....,-...: --,2--'<.::1 ~~iEgt:: ~~aJ: . ~c:=:;!g <Ufi'-. 1..o.J~ , ..., r;::':!::Jw.JO.J ::I=U....~ =:; ~~< .~ ...", 0 ... - ......... "- \ ~/\ \ I / <D / ).// r .,; u ~~ .:1 ~ " o.!! ti a; ",... r N~ ~~~ Q: u: ~ <; ... .... '" '" - ~ 9 U"'l .,.: .... CITY OF ANDOVER REQUEST FOR COUNCIL ACTION '. DATE: March 4. 1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Todd Haas, / Engineering ITEM NO. Approve Change Order #1/Playground Equipment for Ages 5-12/97-15 101. The City Council is requested to approve Change Order #1 to the playground equipment for the 5-12 year olds, Project 97-15, Hills of Bunker Lake East Park. The change order is to replace the 10 foot space shuttle to a 20 foot space shuttle for the price of $1,096. This will be paid from park dedication funds. The Park and Recreation Commission has reviewed Change Order #1 and has recommended approval. " FEE-13-98 WED 3:42 PM MN. WIS. FLAYGROU~D FAI NO. 161254f;J150 ( '- Minnesota Wisconsin Playground. Inc. ............................... Harlan Lehman' Certified Playground Safety Inspector. P.O. Box 27328' Golden Valley, MN. 55427. Telephone (612)546-7787 (800)622-5425 fax (612) 546-5050 Date: 2-18-98 To: Todd Haa5, fax 755-8923 From: Harlan Lehman Re: 20' Space Shuttle The price djfference between adding the 20' Space Shuttle:: rather thlll1 the 10' will be $1,096.00. Please do not hesitate to call if! can be of further assistance! P. '. E---4 t.f) ~ ~ ~ ~ ~~ ~~ ~~ ~-3~ ~ ~ ~ t.f) ~ ~3 ~ '\ / -- c..... ~~... ....c;;..:;J \--;- ~I . 2 I:: 1lI. \~~~il tI1~~~1 I~e~~ e!'i..tt l-m~~1 I~~~~\ Idn li~51\ I~ilml La:j a: ~ ::E ~o V"- :ce:; v- a: <l: ~ ~ W ...J l- I- ~o "'10 -wO l-uC't u.<l:- ~~ W ...J ...J <l: .~ ZI-"" ou.';"- F=OUiIO c..C'tWO o uS! <l: c.. '" =-'1 w Q i1l 0- wlO <I) 6: ~ w..l :::>- o8~ u lOa: @ ~al <l: -0:::> a:0 <l:~ ~ o u. I- ~~ gffi -~ z ~ I- \ . <;_J ..- II II II II II II II II II II II II II II II II II II II 'z:.:::y...------..(J a: ~~ ...JQ. uo Oow ~<l:~ S!~o ffio > a:0 !.l! 0:: ,,0:: (t)<l: -.tal C't' -I- u. ~/ H '" ..... "JI A Q ! i ~ <(, N ~ - ~ ~ ~'-! ~ ~ ~ .' CITY OF ANDOVER REQUEST FOR COUNCIL ACTION " \. j DATE: March 4, 1998 AGENDA SECTION Non- Discussion ORIGINATING DEPARTMENT Finance/ Jean McGann ITEM NO. Joint Powers Agreement \'3. ReQuest: The Andover City Council is requested to review and approve the attached joint powers agreement with the City of Champlin. This agreement is for the purpose of securing a shared MIS person. The City of Andover will contract with the City of Champlin for MIS services. Backeround: At the February 3,1998 City Council meeting the Council approved the City of Andover entering into a joint venture with the City of Champlin for purposes of MIS services. The joint powers agreement solidifies the agreement between the two Cities. \ / \. J \ ) JOINT POWERS AGREEMENT BETWEEN THE CITIES OF CHAMPLIN AND ANDOVER FOR THE POSITION OF MANAGEMENT INFORMATION SYSTEMS (MIS) COORDINATOR WHEREAS, the Cities of Champlin and Andover, through their respective governing bodies are interested in hiring a MIS coordinator to perform shared duties between each city; and WHEREAS, there is a cost savings to share a full time employee to coordinate computer services. NOW, THEREFORE, the Cities of Champlin and Andover, for valuable consideration, hereby agree to participate in the hiring of an MIS coordinator according to the following terms: 1. Emploving Municipalitv. The City of Champlin hereby agrees to be the employing municipality and will conduct all job reviews of the employee. The City of Andover may elect to be involved in initial interviews and job reviews of such employee. All final personnel decisions would be made by the City of Champlin. / '\ 2. Time Allocation. Each City will be entitled to one half of the hours worked by the MIS coordinator. Vacation, holiday and sick leave would be shared equally between both Cities. training time that is mutually agreed upon between the two Cities would be shared between the two Cities. Training time that is not mutually agreed upon by both Cities will be credited against the time allotment for that City requesting such training. No special projects needing more than the City's allotted time will be allowed without the written consent of the other City. If one City is given permission to use more that its allotted employment time of the MIS coordinator, it shall pay such additional costs as are agreed in writing before such additional work is commenced. , / 3. Allocation of Costs. The City of Champlin shall bill the City of Andover monthly for one half of the costs of this approved position and its related budget including but not limited to PERA, Social Security, health insurance, dental insurance, life insurance, workers compensation, salary, and training costs approved by both Cities. Training costs shall be born equally for those costs that are approved by both Cities. The costs of training requested by one City but not approved by the other City shall be the sole responsibility of the City making the training request. To the extent possible, all additional costs related to this position shall be approved in writing prior to their expenditure. " , 4. Duration and Term. This agreement shall remain in effect unless terminated by written notice to the other City by October 1 of each year for the ./ '\ ) , / " , i following year. Notice shall be sent to the party stated in the job description. Both parties would be responsible for the annual budget through the end of the calendar year. 5. Authoritv Each party executes this Agreement pursuant to the authority of this respective governing bodies. 6. Officers ofEmolovment. Neither City shall make an offer of employment to the individual employed in this agreement during its term. If either City intends on making an offer of employment to the individual hired pursuant to this Agreement, it shall notify the other City by September 1. CITY OF CHAMPLIN CITY OF ANDOVER Mayor, City of Champlin Mayor, City of Andover City Administrator, City of Champlin City Administrator, City of Andover Date Approved by City Council Date Approved by City Council CITY OF ANDOVER REQUEST FOR COUNCIL ACTION "\ j DATE: March 4. 1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Scott Erickson~t Engineering ITEM NO. I~~ard Bid/Crosstown Masonry/Bricking Old City Hall/98-1 The City Council is requested to approve the resolution accepting bids and awarding contract to Crosstown Masonry in the amount of $82,432.00 for bricking of Project 98-1, Remodel Old City Hall. Bids received are as follows: Contractor Bid Amount Crosstown Masonry , M.G. Magney Construction . / Maertens Brenny Kellington Construction $82,432.00 $109,200.00 $151,200.00 $168,000.00 These are the original bid amounts obtained to supply and install the brick on the outside of the "old" portion of the City Hall building (3 sides). As you will note on the agenda, a deduct change order follows this item backing out the cost of the brick (the City has purchased brick directly from the supplier) and footing excavation (the City has contracted directly with Julian Johnson Construction Co. for this work). The funding for this is provided for within the Public Works Building budget. " / , ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 98-1 FOR REMODEL OLD CITY HALL. WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No. 108-97, dated Mav 20,1997, bids were received, opened and tabulated according to law with results as follows: Crosstown Masonry M.G. Magney Construction Maertens Brenny Kellington Construction $82,432.00 $109,200.00 $151,200.00 $168,000.00 , / NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate Crosstown Masonry as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Crosstown Masonry in the amount of $82.432.00 for construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Councilmember City Council at a reQular meeting this 4th day of March Councilmembers favor of the resolution, and Councilmembers against, whereupon said resolution was declared passed. and adopted by the , 19 Jill....., with voting in voting CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor J Victoria Volk - City Clerk FEB-24-98 TUE 02:26 PM ADOLF SON PETERSON FAX NO. 6125252334 P. 02 ~ AdoIfson& PetersOn,InC. CONSTRUCTION MANAGERS '. )01 West 23rd Street. MimeapOlis. Minnesota 55426 . (612) 544-1661 . FAX (612) 525-2333 Mr. Scott Erickson February 1 <). 1998 City of Andoyer 173:5 Crossto\\1I Blvd Andover, MN 55304 Be: .Im!cvctr P:wilr; Works Addilicm Project. Revised V2-l19S Dear Scott: This letter is a conftnna1lan to cmcr into colUr.lCl with CroS5tQWll Masol:lJ)' to apply thl; brick faciu~ required il5 per the bidding docvl't'lcnts Unit Pt-iccs Section 1.03. The Original Bids fOr this section is as follOWS based on 5600 square feet: Maertens Brenny S 27.00 per Sqft. S l:'i1.200.00 M. G. Ma~ey Consuuction $ 19.50 pcrSqft. $ 109.200.00 Crosstown Masonry $ 14.72 per Sq1l. 1) 82,432.00 KellinglDn Construction $ 30.00 per Sqft. $ 168,000.00 After a tC\iew o!the scopt of wllrk and tklll)'li ali a ~t of {(!<ltena1 deliyc:ries. a ~ond quote W::IS rcque~ed of the Low biddc>r llnQ l.ow Unit Price of ~ectiQn .1A. A1temtions to the scope of work include: Excavation by Others (Change Order issued to Julian Johnson) Materials furnished by Owner. Eliminatc plywood subs1rate materials. Misc. clla!l~~ i.lS per drawing dated Rcy3.2. / The adjusted bid prices are as follows in a lump sum (onn: MaertensB=:v Base S 68,700.00 Alternate Winter Heat Add S :1.800.00 CrQsstown Base $ 46,950.00 Alternate Winter Heat $ 3,500.00 (not to exceed). It is the recommendation of Adolfson &. Peterson Construction Managers 10 issue a CQntract to C~town Masonry based on the a])oYC infornllltiOn. A letter on intent should be generated and sent to e!<pedite the purcha<c of materials required to perform the work. Please find attached a copy of !he Contract and Changc order # 1 to Crosstown MasollI)' to be approvect and signed allhe ncxt available City CQuncil MlOCting. Please feel frcc to contact me with any questions or comments. Sincerel~ ~~ . Tom SlOne Constrncrton Manager enclosures: Contract and Cha[1ge Order #1 Crosstown Masonry cc; File / ~':o ~.l .:.. Me,-,ber of ConlStr'uetiOI"\ ~gQmClnt.h..6ei;1tiOt'l ot America C i~'iAA FEB-24-98 TUE 02:26 PM ADOLF SON PETERSON FAX NO, 6125252334 P,03 " ARTICl.E 4 CONTRACT SUM , ) 4.1 The Owner shall P,lY the ConttaCIN in curreIlt fund5 for the Contractor's perfomunee of the Contract the Culllmet Sum of Eighty-Two Thousand Four HIl1ldred Thirty-Two and NoIlOO Dollm (S $32,432.00 ), <ubject to "ddjrions and ded,'c,jons .s prO'ided it} the ContrAct DocumetH~_ 4.2 The Contract SUll.) ;5 llased upon th~' following alternates, If any, whic~ arc descrlbed in r.he Contract l)o~-utnet:t~ MId a(C ht"rt"hy ~u'f'el'>ted hy the Owner: (Sf.a~' the m<lm.!)~~.r (Jf other Memific;g.lii:m oj d('OJ{Jrtrt alrffnarel {r tlc(i~i(nt.< I'm otber alrs11UJt.c$ art. to N m~ae oy the cn:m~" FUb.s'!(jU(7!ll(l tlM ~'%ai()7t. 1)/ /;;"1:1 A1-:rt!l'mc'7d. Mt/:zw lot !(:b~duie !J{ $tK" 0":'''' (I~~T1Jat..,~'i !.boll;rTlK it!f.' ummmf for el:J(:~ ,md tbw dare Imrll Ulb(t;f;} ~fJ,,"~ "",,(;.u.nl i.,., ,,(did) . Furnish all labor and materials for Bid Package #4 A - Brick Fating, as described in Article 2, "The Work of this Contr3ct", CQIllPlele as per plans and specificatiansdated June 25, 1997. Total Base Bid $82,432.00 Total Contract Amount $82,432.00 4.3 Coit prices, if any, are as follows: " / $14.72 Square Foot (based on 5.600 SQ.ft.) . , AlA OOCUMENT AIOI/eM. . o\V~tJ\.CO:'lTRM.:TOR$iR,IC\1!,;~l'. CO~,TRt:C:j"J()N ~A.N~En-AL'Vl~.:t;-1( l::.Dl1iON'. AtA\!! . @199:.! -THE .\:\1fRICA~ ::"INT1Tt~TE DF ARCH!'I'EC'I'S. 17:\~ ~t'W YORK ^vr.,'':F., :-iW.. w.~HIl\G1,$K. DC lCXX1<'>-5292 . WARNING: UnIIcem;ed phOl000pying viol'" I).$:- (:~ht: lfi.tR .nd wil subjod tM violator to legal prosecuti01'I. A101/CMa-1992 3 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , I DATE: March 4. 1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT ITEM NO. Approve Deduct Change Order #1 to 98-1/Crosstown I t) ~aSOnry/BriCking Old City Hall Scott Erickson, ~L Engineering The City Council is request to approve Change Order #1 (Deduct) to Project 96-15 for the bricking of Project 98-1, Remodel Old City Hall. This change order deducts the cost of the brick (purchased by the City) and footing excavation (City has contracted directly for this work with Julian Johnson Construction Co.). \ / , -' \ , / \ / " CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING CHANGE ORDER #~ TO PROJECT NO. 96-15. PUBLIC WORKS EXPANSION FOR PROJECT NO. 98-1. REMODEL OLD CITY HALL.. WHEREAS, the City of Andover has a contract for Project No. 96-15 with Crosstown Masonrv of Ham Lake, MN NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 96-15. MOTION seconded by Councilmember and adopted by the City Council at a reaular meeting this 4th day of March , 19~, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk FEB-24-98 TUE 02:27 PM ADOLF SON PETERSON City of Andover FAX NO. 6125252334 P.04 CHANGE ORDER No. 00001 168S Crosstown Blvd. ].ndovcr. MN 55304 \ fLE: Modification to Unit Costs PROJECT: Andover Public Works Building Pilotte: 612-755-5100 Fn: 612-755-8923 TO: Crosstown Masonry, Inc. 1322159 th Avenue NE Ham Lake. MN 55304 DATE: 2119/98 JOB: 4106 CONTRACT NO: 1 ATI'N; Jaay Bird RE: To: From: Number: DESClnPTION OF CHANGE ittin :'~riptibD:..;:. :;;...;:,...}::'....;.,f.;Csto'cldl?/)..~..;'::'.~QianU6':\::uil1~,''/:-:......~i~:Uiik'~::.T;,u:.iW~:::Tai:~at:: ',"Nd.A.n~' 00001 Raludim dlIe b".~ at hner dmd 1.000 l'lt (S3S,48Z.00) 0.00% $0.00 (S3S.482.00) 2/19193 Itum MY fUf lllIil pri.;,g " Unit Cost: Unit Tax: Lump Sum: Lump Tax: Total: ($3S,482J)O) $0.00 $0.00 SO.OO ($35,482.00) The Original Contract Su.m 'Was ...................--....."'.....---.......-...--.--....- Net Change by Previously AuthoriEcd RequestJ and Change., ___......._..........H..._......~ The Contract Sum Prior to This Chan;c: Order It'lIS The Contract Sum Will be Decreasetl .............._.....................___......II"I'lrT -......- The New Contrad Sum Including This Change Order The Contract Time Will. Not Be Changed ....'.."H........._................~ ]he Date of Substantial Completion as of this Change Order Therefore is $82,432_00 $0.00 $82,432.00 ($35,482.00) S46,95O.00 ACCEPTED. Crosstown Masonry, IDe. City of Andoyer By: Adolfson & Peterson, Ine. By: By; Jay Bjrd Scott Erickson Tom Stone 'lte: Date: Date: .' ~tim(l CITY OF ANDOVER REQUEST FOR COUNCIL ACTION " DATE: March 4. t 998 / AGENDA SECTION Non- Discussion ORIGINATING DEPARTMENT Administration/ Richard Fursman ITEM NO. Mayors Prayer Breakfast I~ , Informational item to notify the Council that the Cities of Andover, Anoka, and Ramsey together with Anoka County and Anoka-Hennepin School District #11, have declared Thursday, March 19, 1998 to be Youth First Day. A Mayor's Prayer Breakfast will be held on that day at Grcenhaven Country Club in Anoka. / , , _/ \ \ " , . , ) . / You're Invited ~~ to the llNDOVER llNOI{ll Rllr,1SEY RECEIVED (f' ~:' 0 FEB 2 3 1998 ITV OF ANDOVER YOUTH FIRST 4th Annual Mayor's Prayer Breakfast " / \ " "- '" " \ .I / - - -, ."- - - ~ . -- . .' ":;-; - '. ~~ -.' ,---.......;-.-". . '"." . -.-'.-. WEdcome';'~ ..' ,'<;'~~:i::~c}:i~:~',_ c~~X!i!f:~Jff!!tt~!l,~f~~~5~$~~~~<i CommunilyposlorsondChurch 510ff,<::;...<,........ ,i ,fc,~~~~~1:f~~~i~!~~~J~t~fl~~j . , _, . ,1 i RSVP no later than Marc:h 12 to JoAnn Morin @ 421-6630 Sponsored by Mayor Pete Beberg of Anoka, Mayor Jack McKelvey of Andover, Mayor Tom Gamec of Ramsey and the Youth First Committee ) ~~;' . FEB. 9.1998 10:15AM CITY OF ANOKA COMMUNITY DEV NO. 855 P.2 , PROCLAMATION YOUTH FmST MAYOR'S PRAYER BREAKFAST DAY MARCH 19, 1998 WHEREAS, the cities of Andover, Anoka, and Ramsey, together with Anoka County and Anoka-Hennepin School District #11, joined together in 1995 to form the Northwest Anoka County Community Consortium designed to create a public-private community panoersbip to focu~ on better delivery of existing public services to children and young adults; and WHEREAS, the Consortium i3 focusing on implementing a conununity-wide vi~ion for positive youth development and a detailed action plan to implement the results of the Search Institute's Youth Needs Assessment Survey; and WHEREAS. the Consortium assembled a task force. known as Youth First. which is responsible for accomplishing this action plan; and WHEREAS, the Consortium and Youth First encomages COInImmity partnerships to improve the factors inhibiting healthy development of youth identified in the Search InstiMe study; and . WHEREAS, the Consortium and Youth First work to promote both the internal and external assets identified in the study to assist youth in increasing their ability to make positive choice~ in their live~; and WHEREAS, the annual Mayor's P:tayer Breakfast serves to solidify our communities resolve in developing positive assets for our youth. NOW, THEREFORE, BE IT PROCLAIMED that Thursday, March 19. 1998, be declared Youth First Day in the cities of Andover, Anoka, and Ramsey and a Mayor's Prayer Breakfast will be held on that day in support of the Youth First movement. We call upon our citizens in these communities to assist the work of the Northwest Anob County Community Consortium and Youth First to implement a unified vision for positive youth development in our communities. Mayor of Ramsey Tom Gamec Mayor of Anoka Pete M Beberg Mayor of Andover Jack E, McKelvey CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ''\ , -,) DATE: March 4, 1998 N on- Discussion ORIGINATING DEPARTMENT Administration! Richard Fursman AGENDA SECTION ITEM NO. Care About Kids/Northern Expo Breakfast 1'1. Informational item to notify the Council that the Anoka County Board of Commissioners is holding a special Care About Kids/ Northern Exp098 breakfast, March 21, 8 to 10 a.m., at Tequillaberry's Banquet Room, in Coon Rapids. , ) / . , , j R.C.SOCIRL SVCS. ID:6l2-422-6987 FEE 20'98 8:34 No.006 P.Ol COUNTY OF ANOKA Office (If COlmty Board of Commissioners GOVERNMENT CENTER 2100 3rd Avel1ue . Anoka, Minnesota 55303-2265 (612) 323-5700 February 20, 1998 Mr. Richard Fursman Administrator City of Andover FAX: 755-KlJZ3 The following invitation will be mailed to you and your elected officials next Friday. It's faxed to you today as advance notice, Dear Mr. Fursman: The Anoka County Board of Commissioners invites you to join other elected and appointed officials from the 21 Anoka County communities and seven school districts for a special Care About Kids/Northem Expo98 breakfast, March 21, 8 to 10 am., at Tequilabeny's Banquet Room, 133 NW Coon Rapids Boulevard, Coon Rapids. This will give us a rare opponuniLy to collectively talk about common issues. Lyle Wray, Ex.ecutive Director of the Citi7.ens League, wiIIjoin us to talk about the challenges facing all of us in building commw1ities. Mr. Wray " is a nationally recognized expen in govemnnce i$$ues. Both political veterans and newcomers to public ServiCD ) will appreciate his insights. Also on the agenda will be brief updates from representatives in Anoka County's community building organi1..ations (Values First, Creating Community, Youth First, lUId Coon Rapids Youth First). This will be a chance to learn what others are doing to strengthen their communities. We're COnfident you'll leave invigorated and more aware of tile tremendous resources literally in our own backyards. After b1'eakfasl. you may want to participate in the many interactive displays and the "Cnre About Kids" conference in the Northtown Mall. More than 30 organi7..ations v.ill be featured representing cities. county services. schools. community health and "Care About Kids." Last year, more than 26,000 Anoka County residents attended. The events run from 9:30 am. to 8 p.m. on Saturday, March 21 only. A fax. RSVP for (he: breakfll:it is printed on the reverse side or this leuer. Please respond by March 13, 19911. Sincerely, Dan Erhart Doard ChairmM Margaret Langfeld Chair of the Hwnan Servie<:s Committee " ) FAX: 323-5682 Affirmative AlOtlon I Equal Opportunhy Employer TDDfTTY: 323-5289 '~l CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ J DATE: March 4. 1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT ITEM NO. .I~pprove Change Order/96-15/Public Works Expansion \'r. Scott Erickson,~l Engineering The City Council is request to approve Change Order #2 for Gorham Oien Mechanical for Project 96-15, Public Works Expansion. The funding for this item will be from the contingency within the budget for this project. Attached is the change order for your review. ~ / , I \ , / , , , j CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING CHANGE ORDER #-2... TO PROJECT NO. 96-15. PUBLIC WORKS EXPANSION. WHEREAS, the City of Andover has a contract for Project No. 96-15 with Gorham Oien Mechanical of Mora. MN. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 96-15. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 4th day of March , 19~, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk RECE,IVED ~ AdoIfson& ~ Peterson, Inc. FEB 20 1998 CITY U~ I-\;\JDOVER CONSTRUCTION MANAGERS , ./01 West 23rd Street. Minneapolis, Minnesota 55426 . (612) 544-1561 . FAX (612) 525-2333 February 19, 1998 Mr. Scott Erickson City of Andover 1785 Crosstown Blvd, Andover, MN 55304 Re: Andover Public Works Addition Project. Dear Scott: Please find attached a copy of Change Order #2 for Gorham Oien Mechanical for the above Referenced project. The work for this change order will come from our contingency funds. -' Please incorporate into the next available City Council Meeting for approval. I have reyiewed these issues with Frank Stone and feel that this items are fair and just. please call if you have questions or comments. Sincerely, ~~,. Tom Stone Construction Manager enclosure; Change Order #2; Gorham Oien Mechanical cc: Frank Slone; City of Andover File / ---- = ~ ~ Member of Construction Management Association of America C l.l-lAA FEB-25-98 WED 03:12 PM -Lny 01 Anoover ADOLF SON PETERSON FAX NO. 6125252334 P.01 CHANGE ORDER No. 00002 161;5 Crosstown Blvd. Andover. M.t" 553l}.l. . TI11..E: Misc. Invoices and ChlUlQe3 \ e , .rROJECT; Andover Public Works Building TO: Gorham Dien Mechanical 84l East Forest Ave. POBox 187 Mora, M:N 55051-0187 Tim Felland Phone: 612-755-5[00 Fa:., 612-7S~923 DATE: 2/11/98 .JOB: 4106 CONTRACT NO: ATTN: RE; To: From: Number: DESCRIPTION OF ClIAl'IGE Item Description StIldd# Quintity. Uoits \.OQQ Lot Unit Price T.a; Rate Tax AmOWlt Nd Amollnt 00001 Invoice ~ 1251 Additi_1 Pip.> IMul:uilXl per reqUQ1 on two (2) ...in ,...d.:n. :s6H.~' O.OO"~ so.oo S614.:5 00002 fnvdce'1i 1207 :\.b"'i dnnkine. fount:lin per r<que.<: to IDxt El=.ico' w<k 'cquircnatt>. 00003 In.yj<,,. 1:34 H~topc""dl<m!> halt p<t "'1uc:lt. 1.000 L<lt S:n2.S1 O.O~. 50.00 S~::.St 1.000 Lot 5278.)8 0.00.'. :$0.00 $.7S.J~ -..--..- _no · Pl10ne t Unit Cost: Unit Tax: Lump Sum: Lump Tax: Total: $2,834.13 SO.OO SO.OO $0.00 $2.834.13 , 'ost-it- Fax Note 7671 Date TD~,!", E co.JOr,:pt. -.75 ~# l11e Original Contract Sum was ..--.-...-____.._...._.-...___ . IJ __.._.._ Net Change by Previously Autborized Requests and Changes -HH_____.._..._.___ The Contract Sum Prior to This ChAnge Order was The Contract Sum Will be Increased The New Concrllct Sum Including This Change Order The Contract Time Will Not Be Changed ._..._..___._._..._...............__.._...__...._...... The Date of Substantial Completion as or this Change Order Therefore is -.....--.-..-.-..-..--...........-.....- S332,000.00 ($316.00) $331,684.00 SZ,834.13 $334,518.13 ACCEPTED: Gorham Oien Mechanical By: City or Andover By: Adoffson & Peterson, Ine. By: Tom Stone Tim Felland Scott Erickson Oatp~ I Date: , , ::P<<lton IJ Date: FEB-25-9a WED 03:13 PM ADOLFSON PETERSON FAX NO. 6125252334 P.02 t:tfA.:'\GE ORD~.. No. ooooi 1635 CrosSloWll Blvd. Andover. MN 5S30~ TIlLE: h.-fisc. Invoices and changes Phone: 612-75.5-5100 F'~ 612-7S5-8923 P"'~JECT; Andover Public Works Building , ) TO: Gorham Oien Mechanical 841 East Forest Ave. PO Box: 187 Mora lvfN 55051-0187 Tim Felland DATE: 2/1 !/98 JOB: 4106 CONTRACT NO: AnN: RE: DESCRIPTION OF ClIANCE To: From: Number: Item . Dexripltoll ,OOQ4 lnvoi~ 1082 OSll1Odificd t.) install .dditi......l """" """... pip"'g to JOCllli<n1l<lrlh ofth~<:oldSlor.l~ bui!dinguu"10 oll:llJcj", in = driv",""yare:z. lOOS Modill""ti<l110 ,!>cciliclliOll from fi>ll<< Bjork ~l<dl'..""l in """"'to $.\\Ttch. from., h.~~rd' .in..~ f.:m to !: fOlW3t' Q.tt'"/(' f.UJ. Stoclc# QllZlltity Units 1.000 Lot tillit Priec Tax Rate Tu AmOIlllt Net AmOUDt $1"'37,32 0.00% so.oo SU37.J: 1.000 l<< (S2.m.OQ) O.Or~. $(/.00 (S:!!Oo.?O) Unit Cost: Unit Tax; Lump Sum: Lump Tax: Total: SZ,834.13 $0.00 SO.OO SO.OO $2,834.13 ~ Origin;d Contl"'act Sum was ._.........._...___....._.__.____......___.__...... . Cblln,e by Pre~iously Authorized Requests and Changes __...__..._....._~._ ' Contract Sum Prior to This Change Order was "'M"_ ' Contract Sum Will be Wrwed --M..._..........-..-..-..._...._._..__.......M._._.. N_ Co~trlm Sum InclUding This Change Order Contract Time \ViU Not Be Changed ...............-.......-....._...M.._......._._............._ Date or Substantial Completion as of this Change Order 1nereCore is SJ32.000.00 (SJ16.00) SJ31,684.00 S2,834.13 $334,518.13 .:EPTED: City of By~ By: Date; P.,)j:!d:,)O City of Andover CHANGE ORDER No. 00002 1685 Crosstown Blvd Andover. MN 55304 Phone: 612-755-5100 Fax: 612-755-8923 ~ . -iTLE: ,j PROJECT: Andover Public Works Building Misc. Invoices and changes DATE:2/1l/98 JOB: 4106 CONTRACT NO: 1 TO: Gorham Oien Mechanical 841 East Forest Ave. PO Box 187 Mora, MN 55051-0187 Tim Felland A TIN: RE: To: From: Number: DESCRIPTION OF CHANGE Item Description Stock# Quantity Units Unit Price Tax Rate Tax Amount Net Amount 00006 Invoice # 1208 Install a RPZ valve as requested. Valve furnished by oth=. 1.000 Lot 51.181.37 0.00% $0.00 51,181.37 / Unit Cost: Unit Tax: Lump Sum: Lump Tax: Total: $2,83.:t.U $0.00 $0.00 $0.00 $2,834.13 The Original Contract Sum was ................................................................................................. Net Change by Previously Authorized Requests and Changes ................................................ The Contract Sum Prior to This Change Order was The Contract Sum Will be Increased ................................................................................... The New Contract Sum Including This Change Order The Contract Time Will Not Be Changed ................................................................................. The Date of Substantial Completion as of this Change Order Therefore is $332,000.00 ($316.00) $331,684.00 $2,834.13 $334,518.13 ACCEPTED: Gorham By: By: , , / Date: Date: Pag~ 3 ofJ By: ExpedJlion ~ \ Gorham Oien Mechanical, Inc. 841 East Forest Avenue 'PO Box 87 , /Mora MN 55051-0087 (320) 679-1612. (320) 679-1619 INVOICE NUHBER 1082 DATE 11/13/97 \ '. PAGE 1 \ \ \ \ \ BILL TO: ADOLFSON & PETERSON AN43 B* ATTN: CINDY HANSON 6701 WEST 23RD STREET MINNEAPOLIS MN 55426 SHIP TO: ATTN: TOM STONE -------------------------------------------------------------------------------- ICUST #IJOBjEQ #1 P 0 NUMBER I TERMS I SALES PERSON _______________n______________________________________-------------------------- 71431714335561 INet 30 -------------------------------------------------------------------------------- QTY UOM DESCRIPTION UNIT PRICE AMOUNT -------------------------------------------------------------------------------- RELOCATE BASIN ADD MANHOLE 2 :0.., QR ~ ~-S'37. 32. '\ / ANDOVER PUBLIC WORKS-RELOCATE CATCH BASIN, ADD MANHOLE AND ADDITIONAL SPILLWAY LABOR: MATERIAL: TOTAL AMOUNT DUE: $932.01 1860.97 $2792.98 \ TOTAL THIS INVOICE 2,792.98 ~M "lJIEN ,MECHANICAL project4a0v(~:'/~H6',t;~ t-Vo,e,e( Date: ~~7SheetNo. ) Mora, MN 55051 . (320) 679-1612 LocatIOn: Description of work: ?ELo<! A'h- C? 4 k ~ 6.4..0:"- N CJ S- 4 d ./ G/1S TIME AND MATERIAL REPORT NO 3556 / of / , ~ ,4c1/ /-l d'd, /0':",4 1_ , YO NO .y 4..../ aGlv~-rz (....Jllt. ~-hR(;I~/'J1 c-S p. L L &.v ~'"1 Material.. DESC. Unit Price '\J. Labor.. NAMEfTRADE S.T. Pr.T. Rae_. Amount Quantity Amount Hr.. H~ f1 /"'1;-- ~ 2':1:..,," ~ce h ~. /e:: c51/-l-boR ~(Jp .6/lSt r1? ( 1111A Q ...r" 7/ 'I/> PO<.o(I2e- cI 6456 -C; ...:.j..( hOloo/R ( -I- cJ~.J ........ A /?t7 :~ 37-3 J't ~t< Aa&': '/''':'''A L /J1 r.-I d o //t3"- ~., ~ bI <V-t. n"7? ~ t? )/,e "!- /?74- A~LG- '~ ..... .. <:: 'f-ci /-4- V ~/~ I- 12D Ol!> ~- ,r L./ 1Z 'l...Je~.jop ~ CA/~ ~ tP4-S-,- 5"", bo/7 ::I-ski L L NO-S \ '-'. \, "'.., /1 0/::/, J~ /, A L ~ I----%-_~ J..- /r rp/ PC -4-. .. . ~O P .c;;;7 .J..Jec..J d.\S \\ a,\d I ).7 R c'9'/J tJ rilL 3,~ )() 2,q Du /714- hClJ.e- ' ( ...,. , ~ / ..., oc. A "'-.. _1IJ., I "'SuperviSl'on ~/,;Yl-':::- ~ 'fJf / ~i. -<; I'-I.J? 0+cu4 m \\0 3\ \~c:, Ie ("".I .., do" Q qm.:.-h.ll:!l(;e t\..AA: I()~ ,.....h 0., ,.J VPJ1. ...t ,--J c- t...L ~ ~ --::y .....L/ " ~I :u I~- ',,.. I ? ? TOTAL lABOR ~~I2- <Of... . '/ .I' Il EQuipment Rental - DESC lime Rate Amount / ;;; d/). LL. /.L. ,:I ~ 'I rl. \,., U. C\.. -:l . v./eUUf ..:TtJJI/l5,AI 3' /~3 00 37"~ , /7/4-&/- A- o-V tit' I ~ / I/r'.t ~t .:5 ( r-Y E ---0, ~/ (" /fSC( '"":> 0 SlO ~ll 5'2 d,N /1 Ifo' ~0 <-(! /il (c.-' ~/ 'per --- - 41/3 1~6 C~II~tlIl1l:.4.ul~ CI -, 15"/3.5 '/0 0' ~ ~I Consumables nAA I ~,,",J-^~.1A...l /p~ ,...l.~ lS': I..J I ,., J/<-) IG1, , ?/ "f' Freight - ~ \ \.~ ~-...,,"!~ Cn..... ..,\. "1S bo Truck/Mileage Tax Tax TOTAL MATERIAL 1/9..1 /' 10.= "TOTAL RENTAL , '-' , , [1 '? Completed o _dily Report o Contract Extra o Invoices coming from: ! /661:) tr Work must be authorized by signatures below. . Complete a separate report for each job, or each day. Do not combine. CONTRACTOR REPRESENTAllVE: PURCHASER'S REPRESENTAllVE: Wh~e copy - Office Yellow copv . Jobs~e Pink coov - Purchaser Gorham Oien Mechanical, Inc. 841 East Forest Avenue \'PO Box 87 /Mora MN 55051-0087 INVOICE NUMBER 1208 DATE 01/28/98 PAGE 1 BILL TO: ADOLFSON & PETERSON AN43 B* ATTN: CINDY HANSON 6701 WEST 23RD STREET MINNEAPOLIS MN 55426 SHIP TO: AN43T INSTALL RPZ TIE IN TO FI ICUST #IJOB/EQ #1 P 0 NUMBER 1 TERMS I SALES PERSON -------------------------------------------------------------------------------- 71431714340991 INet 30 QTY UOM DESCRIPTION UNIT PRICE AMOUNT INSTALL RPZ TIE IN DOMESTIC 1,181.37 / INSTALL RPZ AND TIE IN DOMESTIC WATER FOR FIRE DEPT FILL LINE LABOR: MATERIAL: TOTAL AMOUNT DUE: $851. 05 330.32 $1181.37 , I 1,181.37 TOTAL THIS INVOICE [;QRHAr" "lJIEN ECHANICAL '\ Mora, MN 55051 ,_ ) (320) 679-1612 Description of wor1<: I 4k.e- /~.,L, Project: Location: BiIllo/Purchaser: Ouantity Material - DESC. J-:}' (bf../ ~/ /?j7DOkI/.4~~/... d ~.J)('~ '(!O' \. 'r! ~-~ ~ II a~R 9Gl a / cf7-l II a.o~~/i!:'Tep J ..3 d O"'on..~ /7 Ln I 1d7...t,{ / y-~~' / b?:7 x /0 -.ke ;O~/I c-::? ~- '/C!00l7e-ft / ~hr r-O ~.f R;./.eU('~41 q/1f}:/r k ~K..3 ~oL,/-~ S0w/s- 4/ 0.1" ~</O'/ t?//s / -a///~,.h/J c//z.4-~ '7 , I 1"\ ,.U. 11''1 ~ ~^~u-...l ! P.,,J}- Consurnables Freight Tax TOTAL MATERIAL ~p/eted C ';Iy Report , / o . Con1ract Extra o Invoices coming from: NO 4099 Of/ ,L'.G Unit Price Amount Labor-NAME/TRAOE S.T. Pr.T. Rate Amount Hrs. Hrs. LI ~1 s, a'\ 'Y'h0H7.<e~ {';.-' 4~172, ~7'2, ~'-f \-"'h't :,'5c:,L ",' ~_ .6 _.eCt )...... lf9 'r:t C( '.1,99 ~'-I \': W, _'-'..1 0,\ ,/ ---- . d.,\ 33 'V 773 b'is' \ l 1,,<:. "2.,'1. u" 334'1 11. ,4,.\ r I\~.., "", '^ 'L J /p,,~ ;1- 77 :t / q:5g \~ 110 , "04- \ b'i( \. l\.q \ \. "rl. do- c;., Ibrl.?: u.. :;e; Supervision --- -- 300 d'l Subsistence ~.,,, la3 TOTAL LABOR . ? 5 / , (J5 Equipment Rental - OESC lime Rate Amount - Consumables Truck/Mileage Tax 330 3.? TOTAL RENTAL Work must be authorized by signatures below. Comp/ete a separate report for each job, or each day. ~ Do not combine. OR REPRESENTATIVE: _ PURCHASER'S REPRESENTATIVE: White copy - Office Yellow copy - Jobsite Pink ropy - Purchaser Gorham Oien Mechanical, Inc. 841 East Forest Avenue \ jPO Box 87 'Mora MN 55051-0087 BILL TO: ADOLFSON & PETERSON AN43 B* ATTN: CINDY HANSON 6701 WEST 23RD STREET MINNEAPOLIS MN 55426 INVOICE NUMBER 1251 DATE 02/09/98 ICUST #IJOB/EQ #1 P 0 NUMBER 1 TERMS -------------------------------------------------------------------------------- PAGE 1 SHIP TO: AN43T - NYCO EXTRA 1/14/98 1 SALES PERSON 71431714344461 INET 30 DAYS -------------------------------------------------------------------------------- QTY DESCRIPTION -------------------------------------------------------------------------------- AMOUNT UOM UNIT PRICE NYCO EXTRAS PER 1/9/98 LETTER 5% HANDLING TOTAL THIS INVOICE 585.00 29.25 614.25 - t7 NYCO ~.~ .... Invoice \ 10730 Briggs Drive, Ste B \ ,I Inver Grove Heights, MN 55077 612-457-4069 . RO~f'~'V~D 1i"'1J ~-:v!~ ~ J;; OANI 5 19911 DATE INVOICE # 1/14/98 4491 BILL TO ,.~ . (I.Jl~"'I_' :';'I:^f.C '&!~IP TO '~~"",r",'1' ...- ."-. Gorham Oien Mechanical 841 East Forest Ave. P.O. Box 187 Mora, MN 55051-0187 TERMS DUE DATE PROJECT P.O. Number JOB# Net 30 DESCRIPTION CTY RATE 7,372.00 585.00 AMOUNT 2/13/98 (634) Andover Public Works Contract 634 Total Labor and Materials Extra: RWL per January 9, 19981ettcr I a -~ .., .. ~(/.J' 4<'1 11,.... J! ~r //IIJ' 1 ~..' :;.1'" yy , / All work is complete! ~ ~~ ~O-...rv "'- ~c-. er'~ <~,cY - \:/' X'o ((' '='J , .~ (,;. ,'\.. :> '0' , j Finance Charge of 1-1/2% per month./Annual rate of 18% is charged for late payments Total Due 57,957.00 \:~,r rX' ..... Nyco, Inc. Gorham Oien Mechanical, Inc. ,841 East Forest Avenue PO Box 87 , , Mora MN 55051-0087 BILL TO: ADOLF SON & PETERSON AN43 B* ATTN: CINDY HANSON 6701 WEST 23RD STREET MINNEAPOLIS MN 55426 INVOICE NUMBER 1207 DATE 01/28/98 ICUST #IJOB/EQ #1 P 0 NUMBER I TERMS -------------------------------------------------------------------------------- PAGE 1 SHIP TO: AN43T MOVE DRINKING FOUNTAIN I SALES PERSON -------------------------------------------------------------------------------- 71431714337811 INet 30 -------------------------------------------------------------------------------- QTY UOM DESCRIPTION MOVE DRINKING FOUNTAIN RM 125 UNIT PRICE " MOVE DRINKING FOUNTAIN LABOR: MATERIAL: TOTAL AMOUNT DUE: / IN ROOM 125 $164.70 58.11 $222.81 TOTAL THIS INVOICE AMOUNT 222.81 222.81 G.QRHAM -eIEN TIME AND MATERIAL REPORT NO 3781 Project: .,4}J f/. 3 location: A1L,tJc.tN~. fillt! :> /2/ Date: ;//'1- 97 Sheet No. I of / u.,v. 77." 1r'1 CJ ,,~I!/.!. i YC'~"-i {..~ CLE- P,eu /2..07< OhAlK/Ni, /(Ja,uT7c'lVl /tU Quantity Material - DESC. Unit Price Amount Labor - NAMEfTRADE S.T. Pr.T. Ralll Amount Hra. HI'I. I 2 II 11/ J-I &/A.P. ~ ~\ '.~'UA /, ::s yq !qJ ef<r [7=<' 1+" 1." J\/ J-/ p,p~ "2> ,S u,,\ \D 12 If",- U"Af) AJ..X:-HD2-S 1...\\ I..>h -- r- 5;" ~3 ,..,...I..l lr"\ ~ IVJ '"' 't ,.,., r\ ,iP,.""J, .1 JLI 197 .....~~ Ill" ".."" J . ^ J / rr,..J~ 'J <) :.l~ - Supervision / Subsistence TOTAL LABOR . II. '/, 7 () Equipment Rental- DESC lime Rate Amount . \ I Consumables Consumables Freight Truck/Mileage Tax Tax TOTAL MATERIAL C,C( 1/ TOTAL RENTAL C -., Completed o LJaJly Report o Contract Extra o Invoices coming from: Work must be authorized by signatures below. Complete a SGparate report for each job, or each day. Do not combine. White copy - Office Yellow copy - Jobsite Pink copy - Purchaser r~v\ Gorham Oien Mechanical, Inc. 841 East Forest Avenue ,PO Box 87 , JMora MN 55051-0087 BILL TO: ADOLFSON & PETERSON AN43 B* ATTN: CINDY HANSON 6701 WEST 23RD STREET MINNEAPOLIS MN 55426 INVOICE NUMBER 1234 DATE 01/30/98 PAGE 1 SHIP TO: AN43T WRAP WATER MAIN WHEAT T -------------------------------------------------------------------------------- ICUST #IJOB/EQ #1 P 0 NUMBER 1 TERMS 1 SALES PERSON ---------------.----------------------------------------------------------------- 71431714337801 INet 30 QTY DESCRIPTION -------------------------------------------------------------------,------------- AMOUN':' UOM UNIT PRICE -------------------------------------------------------------------------------- . \ WRAP MAIN WITH HEAT TAPE \.... ./ WRAP WATER MAIN WITH HEAT ADDITION & GAS PIPE TEMP. LABOR: MATERIAL: TOTAL AMOUNT DUE: f " J 278.38 TAPE IN HEAT UNITS $247.40 30.98 $278.38 TOTAL THIS INVOICE 278.38 ~ TIME AND MATERIAL REPORT ~ 3780 MECHANICAL J Mora, MN 55051 (320) 679-1612 Description of work: -V- :1:JS p, j2.e Bill to/Purchaser: Project: 4~/ w~ r.- ~ ~ J,'c. k0v- 1{5 Location: W"'~n [AlJ*("'v- f/1.'12 'V\ IA/ ,'f:t-, --1 1~1l i-I~<l.-t Ul-t,.ts- f Date: 11-6 -<7 ') Sheet No. of I , h~~* -r;:;.?~ f ,..... A,.,Iri,f- ,,,..... Material - DESC. Unit Price Amount Labor-NAMEfTRADE S.T. Pr.T. Rate Amount Quantity Hr., Hrs. J S-' I-I-~o+ ~t:J-e. /lS K:v ~S Ou g.. 1-'-;;;1""""",,, (Pt~...J,__A ) /..ffi 49 "I~ :nl.f 9 /" Bkcf( d(.J/1 'h \ TI oJ ~ 1';4- .1/, (}1{~ \ ~"'l. " -- .-- ;')'6 lb I"'J ,..1--1 J^ "J. ... ~ ..J JI'^ -I. :~ J ?;), l\..A,.1 ll'l~,., ^,<,,^~.^j Jp^ ..I. -I- JJ. Y v Supervision , J Subsistence TOTAL LABOR . ;),'17 <.;c Equipment Rental - DESC Time Rate Amount J Consumables Consumables Freight TruckIMileage Tax Tax TOTAL MATERIAL ~O 98 TOTAL RENTAL /' [? . 'b Completed D . ..J~ily Report o Contract Extra o Invoices coming from: White copy - Office Yellow copy. Jobsite Pink copy - Purchaser CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: March 4. 1998 AGENDA SECTION ADD-ON/Staff, Committees, Commissions ORIGINATING DEPARTMENT Todd Haas, ~ Engineering ITEM NO. Schedule Joint Meeting with Park & Recreation Commission The City Council is requested to schedule a joint meeting with the Park and Recreation Commission to discuss items that are a concern of the Commission. Potential meeting dates to recommend: . April 19, 199817:00 PM - 8:30 PM which is a regular Park and Recreation Commission meeting. . April 26, 199817:00 PM - 9:00 PM The Commission would like to discuss the following items: * Ordinance 10, Section 9.07.10 as far as enforcing the 10% requirement for park dedication for new developments. (The Commission is concerned that developers are not treated the same.) * A comprehensive capital improvement (new) plan for park improvements needs to be developed. * A comprehensive capital improvement replacement plan (for existing improvements) needs to be developed. * The continued development of Kelsey-Round Lake Park. * The development of the tax forfeit parcels south of the landfill as potential park. * City-wide trail development program needs to be discussed. * The Community Education Program * Ordinance 10, Section 9.07.6 as far as enforcing the market value of lands. Commission is concerned that developers are not treated the same. The Commission may be adding additional items to this list prior to the joint meeting. DATE March 4. 1998 ITEMSGIVENTO THE CITY COUNCIL . City Council Minutes - February 17, 1998 . Economic Development Authority Minutes - February 17, 1998 . Park and Recreation Commission Minutes - February 19,1998 . Memo from Robert Zdenek, Andover Invaders - January 1998 . Schedule of Bills PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. ~ ,....~.~ ft.~~.~ ~U~ INVADER~ Invaders Soccer Club 13819 Eidelweiss Street NW Andover, MN 55304 Tel 612075704345 c.~. MtJ.3)Lf/Cf ~ 10 January 1998 TO: Andover City Council, Andover, MN RE: AI Grabowsky - EndorserTlent. for Reinstatement This letter is written on behalf of the. Andover Invader Soccer Club in support of the reinstatement of AI. This endorsement comes from noticing the hard work AI has provided our community as a Park Board member. In the several meetings I have attended as a member of our community and as a leader of the Andover Invaders, I have seen the concerns and interest in supporting Andover sports programs by several of the Park Board members. I have talked to AI and Dave about our concerns regarding the City of Andover's support to our Club, which their response was one of affirmative action. In requesting soccer fields each year as required by the Park Board, AI has been a supportive member of the approval process. He has stated several times that because of involvement by our club's volunteers to work laying sod, striping fields and buying and installing goals for soccer, we should be recognized for what he calls "Sweat Equity". On many occasions, we have asked what more can we do as an organization to provide better conditions for athletic facilities in Andover for AI's "Sweat Equity". It is a great term for those who choose to help the community for which their club is named. AI, Dave, Todd, Kevin and several of the "old timers" on the Park Board have had to make some hard line choices for the use of the Andover facilities. As in AI's case of involvement in sports, he knows that a little of profit is not as important as presenting the community with good fields, that are a low cost maintenance ticket to the community funds. So, again, the reinstatement of AI Grabowsky will put a non-political person back into a well run organization such as our Andover Park. Board. Let's get them reunited so they can be focused in the best interest of the Andover community. ~4 ~ek' Director - Andover Invaders CITY OF ANDOVER REQUEST FOR COUNCIL ACTION .~ Date March 3. 1998 AGENDA SECTION Approval of Claims ORIGINATING DEPARTMENT Finance ~............... Jean D. McGann lITEM NO. Schedule of Bills I: REQUEST: .... The Andover City Council is requested to approve total claims in the amount of$ 598.800.99. 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