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Home My WebLink AboutCC January 20, 1998 . ._ .'~ ,:.,<:~-.'.'.; ...,..,.'.,oc ",', .<, .,;~:...." ..,<...,::-- 'hh"'~.~. :.>':<).!~;":'" "..:;,,;.,., :"""'>,",,,"i,,'" ~~:;" ,";''-' ;. or,." ".;., ,"'~; ,- ;"~":':'""'\"~ N4P:" .,...:W..:.\i::~,:>r''''~ ~i.,; i';;;.~.hh.' . '\ CITY of ANDOVER Regular City Council Meeting - Tuesday, January 20, 1998 I. Call to Order - 7:00 PM Resident Forum Agenda Approval Consent Agenda Approval of Minutes .Discussion Items 1. Public Hearing/97 -48/Street Lighting/Rosella's Addition 2. Public Hearing/96-16/14220 Crosstown Blvd NW 3. Lot Split/ln03 Tulip Street NW/Johnson 4. Approve Final Plat/Chesterton Commons 2nd Addition 5. Sketch PlanlLangfeld Addition! Section 15 HRA Meetinl! 6. Appoint HRA Officers 7. Public Hearing/1998 CDBG Budget Staff. Committees. Commissions \ I 8. Consider Spring Town Meeting 9. Schedule Board of Review Non-Discussion 10. Reduce EscrowslDeveloper Improvements/Chesterton Commons 11. Reduce EscrowslDeveloper Improvements/Crown Pointe 12. Reduce EscrowslDevelopers Improvements/Weybridge 3rd Addition 13. Reduce EscrowslDevelopers Improvements Crown Pointe East 2nd Addition 14. Reduce EscrowslDevelopers Improvements/Crown Poiute East 15. Reduce EscrowslDevelopers ImprovementslWittington Ridge 16. Reduce EscrowslDeveloper Improvements/Shadowbrook (Phase I) 17. Approve Change Order #1 (Compensating)/95-12IWell #6 18. Approve Final Paymentf95-12IWell #6 19. Accept EasementILot 6, Block 1, Andover Boundary Commission Plat 1 ,20. Approve Change Order #1I97-7/Crown Pointe East 2nd Addition 21. Receive Oak Wilt Suppression Grant 22. Adopt ResolutionlDrivers License Check 23. Approve Transfer of Funds/Flag Pole Lighting 24. Authorize Advertisement for Engineering Tech IV Position 25. Approve Changes to 1998 Fee Schedule 26. Approve Change Orders/96-15/Public Works , 27. Adopt Resolution Setting Rates For Pennits, Connection Fees, Etc. ; Mayor/Council Input Payment of Claims Adjournment agenda Bookmark Name minutes ph9748 ph9616 lsjohnson fpchesterton splangfeld officers cdbg townmtg review escrowcc escrowcp escnvey3 escwcpe2 escnvcpe escnvitr escnvshd co9512 fp9512 eascabpl co977 oakwilt license lighting engtechiv 1998fee cos9615 Fees CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ i DATE:January 20, 1998 AGENDA SECTION Approval of Minutes ORIGINATING DEPARTMENT City Clerk ~.J. ITEM NO. Approval of Minutes The City Council is requested to approve the following minutes: January 6, 1998 Regular Meeting (Dehn absent) January 6, 1998 EDA Meeting (Dehn absent) "- . J " CITY OF ANDOVER REQUEST FOR COUNCIL ACTION '\ ) DATE: January 20. 1998 ITEM NO. Public Hearing/97-48/Street Lighting/ Rosella's Addition I . ORIGINATING DEPARTMENT ~ Todd J. Haas, Engineering AGENDA SECTION Discussion Item The City Council is requested to hold a public hearing for Tuesday, January 20, 1998, 7:00 PM to approve the installation of street lights in Rosella's Addition, Project 97-48. Attached are the following: . Resolution ordering improvement . Letter to property owners . Public hearing notice . List of property owners . Copy of original petition . Proposed street light location '. " The original petitioned area had the following information: Total number of lots - 26 (includes 14259 Vintage Street NW which is not a part of Rosella's Addition) Number in favor of improvements - 13 (previously it was 14 due to letter from Jackson) Number against street lights - 4 Number unavailable - 9 Each unit will pay $10.00 per quarter in the urban service district for the first 5 years. / \ / " / ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING THE IMPROVEMENT OF STREET LIGHTING, PROJECT NO. 97-48 FOR ROSELLA'S ADDITION . WHEREAS, pursuant to the required published and mailed notice, a public hearing was held on the 20th day of January, 1998; and WHEREAS, all persons desiring to be heard were given such opportunity for same. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby order improvement No. 97-48, street lighting in Rosella's Addition with the costs of same to be billed on the normal quarterly utility billing. MOTION seconded by Councilmember and adopted by the City Council of the City of Andover this day of ,19~ CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk , / / /- /.;b ~ 9P ~: ~~{4~ - ^;;;;~ ~V~ /l to' ft1t!~ 77- 4/Jl /d.' 7" ~eiJ ft. ~ VJv N-;jcY~ 4 ':4-l"ut- /U--.-L,7 /~'-- v ~ ~~ y~"~. v yf-~ q-~ )L~ ~::!0Y~~--L (/j . / . c:: ~I-J~/f~"- 9t- ./ P- ~ ~~ Y-~~ ...J= ~ /~~.?- tlA-; -;-~ --ho<l-~ l~ 'h- ~~ ~ ~A r ~v~ /~~. ~ ~~&L~ I+- 'fit /c:Cf/h /a{ c~4 ~'1 " ~ ( , (/ u:(J~ ~~ ~ v~~~ YI~ ~~~;J yffi~ ; ~~ .~ ~, . Jj~t~~~( ~ .J/~./1)~ ;LltaJ.d~~ ~}tJ-71..; ~'- ~{ ~ /~-t ~~./A 1/Yt- O~ ~M~. '. RECETVED ~ 'L JAN 1 5 199~ 0#&( ,~~U CITY OF ANDOVER . J j file 97 - Y f' y '. '- j CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 · (612) 755-5100 January 5, 1998 Re: Public Hearing - Street Lights - Rosella's Addition and 14259 Vintage Street NW/Project 97-48 Enclosed please find a notice of hearing on improvement of street lighting in the above described area. The billing per lot will be approximately $10.00 quarterly or $40.00 yearly. This may increase or decrease depending on the Anoka Electric Cooperative energy and maintenance charges. The style of light is a 4 sided decorative light on a black pole. If you are interested in the appearance of the street light or the intensity of the light itself, please drive to The Meadows of Round Lake development which is located to the West of your neighborhood on 143rd Avenue NW. It is recommended that if property owners want to change their vote on the petition, those property owners should attend the scheduled meeting or send a letter to my office prior to the scheduled meeting. If you have not signed the petition and you are interested in signing the petition, please contact me. If you have any further questions, please feel free to contact me at 755-5100. Sincerely, T JH:bw cc: Jack McKelvey - Mayor City Council Members \ , j Enclosure toddnetlerslph9748.doc \ , , j CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (612) 755-5100 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF HEARING ON IMPROVEMENT PROJECT NO. 97-48 NOTICE IS HEREBY GIVEN that the City Council of the City of Andover, Anoka County, Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard N.W. in the City of Andover, on Tuesday, January 20, 1998 at 7:00 P.M. or shortly thereafter to consider the making of the following improvement: Street Lighting " The property to be assessed, pursuant to Minnesota Statutes Section 429, for such improyement is within the following described area: / Rosella's Addition and The West 150 feet of the East 690 feet of the North 115 feet of the Southeast 1/4 of the Southwest 1/4 of Section 29, Township 32, Range 24, except road, subject to easement of record. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. ., ./ Publication Dates: January 9, 1998 and January 16, 1998 \ , .J CITY of ANDOVER ., Date: iZ./;> /Cf 7 , ( No. "7 -l/g- Gentlemen: We, the undersigned, owners of real property in the following described area: 12ose-1/a. S AJ1/~fO~ do hereby petition that said portion of said area be improved by Construction of City ~TTeei- r~hT and that the cost of said improvement be assessed against the benefiting property, as authorized by Chapter 429, Laws of Minnesota. J SIGNA OWNER LEGAL DESCRIPTION YES NO )< 1 ,~~ vOie~o"'. per Icite x ---- .,... Nor ,u&Arl!P IN ~eJ~/t:t j A.:#J,=t,al1. ~. . This petition was circulated by~. . ~...:l~ Address: Q \J..:i..."'L\.'Z-\....) '-~~~ ~\j ~~~ " ,_ J CITY of ANDOVER Date: 12/3/'17 No. '17-1/8 Gentlemen: We, the undersigned, owners of real property in the following described area: (2.osell", ~ Ack1, '+(0)1 do hereby petition that said portion of said area be improved by Construction of City S~ t~~+5 and that the cost of said improvement be assessed against the benefiting property, as authorized by Chapter 429, Laws of Minnesota. j SIGNATURE OF OWNER ADDRESS LEGAL DESCRIPTION YES NO .to x -tK , j ~N", uU:/lTEO /1/ ,&;Je/la~ 1tJ;J,'-h'orl. , . This petition was circulated by: ~~~'-'lt'os... Address: 0 \~~'L... "J,~ A...k"G ~ ~~ ') . '......S.' "''''\O.J ~_~._. '-'~'I"I rJilWl ---. f"1;f'-, !-.~ ~ot ~- ,-, C. ) "~..c.1~ ,.~~I- -...I~ 3 ~.... J: . ~ ~.~ "5!?>1 11~ ~ '1\4SIII~ _ 4P1 ~ "". '.; .. -''E ...~ 1"I'..d.,: AVE.. L. N .W. : ) lit Iii i ; II4lCJe I'" ~. I"~ ~I!~!ft ~ 7 .1.u86 - '-,. ..-,:, .~ ~ I~ \Ac~ ,.._ '. ~..&.-.d.. I&' ~ . """''''-1 I""~ ""g,.....'" 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Public Hearing/96-16/ 14220 Crosstown Boulevard NW ~. ORIGINATING DEPARTMENT Todd J. Haas,-?,,/ Engineering AGENDA SECTION Discussion Item The City Council is requested to hold a public hearing and to approve the resolution for 14220 Crosstown Boulevard NW, Project 96-16. Attached are the following items: . Resolution ordering the improvement . Letter and public hearing notice that was sent to the property owners. . City Council item from the October 21, 1997 meeting for review (resolution was approved) . City Council item from the November 4, 1997 meeting for review which indicates a breakdown of the proposed assessment (resolution was approved) ., ; Note: City Staff has met with Mr. Hermanson to explain the situation. Mr. Hermanson was not the original homeowner when the home was connected to City sanitary sewer and water. Mr. Hermanson has indicated to staff that he will be objecting to the proposed assessment. '\ '\. j \. \- J " , ) " , j CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING THE IMPROVEMENT OF PROJECT NO. 96-16. 14220 CROSSTOWN BOULEVARD NW. WHEREAS, Resolution No. 258-97 of the City Council adopted on the 11th day of November, 19 97 , fixed a date for a public hearing; and WHEREAS, pursuant to the required published and mailed notice such hearing was held on the 20th day of Januarv , 19 ~; and WHEREAS, all persons desiring to be heard were given such opportunity for same; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby order improvement Project No. 96-16 MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 20th day of Januarv , 19j1lL, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk hi l:. '1 &-ry, '. j 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (612) 755-5100 CITY of ANDOVER December 31, 1997 . Reed Hermanson 14220 Crosstown Boulevard NW Andover, MN 55304 RE: Proposed Improvements: Sanitary Sewer and Watermain/Project 96-16 Dear Mr. Hermanson, ..., The City Council at their November 4, 1997 meeting approved a resolution accepting a feasibility report and call for a public hearing which is scheduled for January 20, 1998 at 7:00 P.M. to consider placing assessments that were never paid for or levied to the property when the home that you currently live in connected to the city sanitary sewer and water system. .. At thil? .meeting the City Council will determine if a deferred assessment should be placed on the property or not. If the City Council agrees with the deferred assessment, the way this would be handled is the deferred assessment will remain with the property so if or when the parcel is sold, the assessment will then have to be paid in full or be levied to the parcel and paid with your taxes over a 5 year period. . We are also recommending that interest would not accrue between 1991 and the time you sell your home. If you have any questions, feel free to contact me at 755-5100. Sincerely, ~~. Assistant City Engineer (2/~L Scott Erickson, P.E. City Engineer T JH:bw , cc: Jack McKelvey, Mayor City Council Members .' Enclosure -'" \ CITY of ANDOVER , . - ~, 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA PROJECT NO. 96-16 14220 CROSSTOWN BOULEVARD NW NOTICE IS HEREBY GIVEN that the City of Andover, Anoka County, Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard NW in the City. of . . Andover, on Tuesday, January 20, 1998 at 7:00 PM to consider the making of the following improvements: Sanitary Sewer, Watermain Construction The property to be assessed, pursuant to Minnesota Statutes Section 429, for the improvement is within the following described area: , , / That part of West 1/2 of Southwest 1/4 of Section 27, Township 32, Range.. 24 described as follows: Commencing at Southwest corner of said West 1/2, thence East 142.05 feet to centerline of CSAH No. 18, thence North 35 degrees 17 minutes East 40.65 feet, thence Northeasterly 598.56 feet along a tangential curve concave to Southeast having a radius of 3523.43 feet and a central angle of 9 degrees 44 minutes, thence North 45 degrees 01 minutes East tangent to said curve 230 feet to point of beginning, thence North 45 degrees 01 minutes 100 feet, thence Southeasterly at right angle 200 feet to point of beginning, except road, subject to easement of record. The estimated cost of such improvement is $5,699.94. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. BY ORDER OF THE CITY COUNCIL CITY OF ANDOVER ~i-& Victoria Volk - City Clerk , '. j Publication Dates: 01-02-98 01-09-98 01-16-98 0........... CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ J DATE: October 21. 1997 .GENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Todd Haas, Engineering ~ ITEM NO. Order Feasibility Report/96-16/ 14220 Crosstown Boulevard NW It. The City Council is requested to approve the resolution ordering preparation of a feasibility report for the improvement of sanitary sewer and watermain for Project 96-16, in the area of 14220 Crosstown Boulevard NW. The property owner at the above noted address did not request City sanitary sewer and watermain service for their property. Unfortunately, the property is connected to the utilities but never paid their fair share to connect to the system. The Building Department was not aware that the parcel had not paid , , any assessments. Staff recommends the City proceed through the process to have a deferred , J assessment placed on the property. The deferred assessment will remain with the property so that if or when the parcel is sold, the assessment will then be levied to the parcel. Since this is not a petitioned improvement it will be necessary for 4/5 votes in favor to proceed. ... j ~ .._.' :_,_...,,-.~., .,_' __... ',~,,,,~';:"';'., ...,..,: ,..,..._.... _..' ~-u __ I'~CITY OF ANDOVER r REQUEST FOR COUNCIL ACTION J DATE: November 4. t 997 AGENDA SECTION Non-Discussion/Consent Items ORIGINATING DEPARTMENT Todd Haas, J( Engineering ITEM NO. Approve Feasibility Report/96-16/ 14220 Crosstown Boulevard NW /~. The City Council is requested to approve the resolution accepting the feasibility report and calling public hearing on improvements of sanitary sewer and watermain for Project 96-16, 14220 Crosstown Boulevard NW. The proposed assessment is recommended based on 1991 rates (year connected to sanitary sewer and watermain) and they are as follows: , Watermain , " Area Charge Previously Paid Connection Charge $1,055.00 Lateral Charge 100 Ft. x $22 $2,200.00 Ft. $3,255.00 Sanitary Sewer Area Charge Connection Charge Lateral Charge 100 Ft. x $22 Ft. Previously Paid $244.43 $2.200.00 $2,444.43 The total proposed assessment for watermain and sanitary sewer is $5,699.94. The public hearing was scheduled for December 2, 1997 at 7:00 PM, Note: Please refer to the October 21, 1997 City Council packet for backup information. / , ) " J ., / .' , ..-,." CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: lanuary 20. t 998 AGENDA SECTION Discussion Item ORIGINATING DEPARTMENT Planning John Hinzman, '5~ City Planner ITEM No.3. Lot Split 97-08 t 7203 Tulip Street NW Tom & Shareen Johnson Request The City Council is asked to review the lot split request of Tom and Shareen Johnson to split the northern and eastern +/- 7.9 acres from a 10.5 acre parcel located at 17203 Tulip Street NW (PIN 08-32-24-12-0014). The property is zoned R-1, Single Family Rural. Planniol!: and Zoninl!: Commission Action The Planning and Zoning Commission voted 3-2 (2 absent) to recommend denial of the lot split at the November 25, 1997 meeting. The Commission cited poor road location, negative cost of road, and concerns over whether the application is a lot split or plat as reasons for denial. Attached for your information are the following: . Resolution for denial . Letter from Tom Johnson, 17203 Tulip Street -- applicant. . Letter from Jim Lindahl, 17275 Tulip Street -- neighbor . Minutes from Planning and Zoning Commission meeting. . Staff Report : .... ,~~ , ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R -98 A RESOLUTION DENYING THE LOT SPLIT REQUEST OF THOMAS AND SHAREEN JOHNSON PURSUANT TO ORDINANCE NO. 40 ON PROPERTY LOCATED AT 17203 TULIP STREET NW (PIN 08-32-24-12-0014). WHEREAS, Thomas and Shareen Johnson, have requested to split the northern and eastern +/- 7.9 acres from a 10.5 acre parcel located at 17203 Tulip Street NW, legally described as follows: That part of the North 694 feet of the Northwest Quarter of the Northeast Quarter of Section 8, Township 32N, Range 24W, Anoka County, Minnesota lying southerly of the north 330 feet thereof except the south 34 feet of the north 364 feet of the west 660 feet thereof, except road, subject to easements of record. , J WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request does not meet the criteria of Ordinance No. 40; and WHEREAS, the Planning and Zoning Commission finds the request would have a detrimental effect upon the health, safety, morals and general welfare of the City of Andover; and WHEREAS, a public hearing was held and there was opposition to the request; and WHEREAS, the Planning and Zoning Commission recommends to the City Council denial of the lot split as requested. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and denies the lot split on said property with the following conditions: 1. Poor road location; inability to service future lots. 2. Negative cost to the city for road construction; would only serve one person. Adopted by the City Council of the City of Andover on this 20th day of January, 1998. . / , ) " , ) / .~- Page Two LS 97-08, Johnson 17203 Tulip NW January 20, 1998 CITYOF ANDOVER ATTEST: lE. McKelvey, Mayor Victoria V olk, City Clerk \ Mr. Mayor and City Council members; January 15, 1998 I " On November 25, 1997 the Planning and Zoning Commission recommended that our lot split application be denied. After much discussion it was determined that, even though it met all ordinance requirements, the proposal was bad from a planning perspective for two reasons. One. The proposed cul-de-sac does not match up with the streets to the west. Two. There was a concern about accessing the easterly portion of our land. After further discussion Chairperson Peek arid Commissioner Gamache felt the logical place for access to the property was across from 172nd. Ave., that it would provide more flexibility for future development. We were advised by the commissioners to contact the landowners to the south to see about building a conforming road on the road easement servicing our house and two others. They showed an initial interest and we decided to table our scheduled council meeting to give them time to talk to city staff, contractors, builders,etc. They eventually decided that at this time they would not be interested in improving the road easement. Our neighbor to the north was also contacted and had no interest in improvements at this time. This brings us back to where we started. We came up with a proposal, with the guidance of city staff, to access our property. IT DOES MEET ALL TIIE ORDINANCE REQUIREMENTS FOR LOT SPLIT. The fact that it doesn't look good for future development is the problem. We've asked city stafTto provide other options but none have been offered. There seems to be no perfect solution. It was suggested by the Planning and Zoning Commission that, for now, access could be granted off the road easement and then a road could be constructed across from 172nd Ave in the future. This would solve both problems the P&Z offered as reasons for denial of the lot split. It would make good future planning sense and would also access the easterly portion of the property. It was also suggested that this option would require a variance. We have lived at this residence for 19 years. In 1992 we applied for a variance to access this property along the 34 foot strip to the north. We were denied because offootage requirements at setback on a conforming road This decision was accepted with the understanding that what was needed was a conforming road. Our request to the City Council would be to either accept our lot split application or grant a variance to access the property off the road easement until the time comes when the road can be improved. If you should have any questions, suggestions, etc., please feel free to call us at 753-4755. This issue is extremely important to us. Thank you. ) \ RECEIVED :IAN 1 51998 CITY OF ANDOVER smcerel~"""-.",,, f:. \, v To all Andover City Council Members: RECEIVED JAN 061998 CITY OF ANDOVER \ , .. Re: Lot Split 17203 Tulip Street I would like to confirm my support of the planning and zoning commission in their recommendation for rejection of the above mentioned lot split as presented at the November 25, 1997 meeting. As the owner of the adjacent property, I reject the current lot split plan for the following reasons: . The development of a cul-de-sac to a distance of 150' in from Tulip Street is the approximate parallel equivalent of my family residence from Tulip Street This is a total change from the planned development of the area and causes a direct impact on my lot planning. . A cul-de-sac with the planned location and arrangement would continue to land lock several more potentially developable land parcels. This design of the lot split does not assist any long range city development plans. . This cul-de-sac will require on-going city maintenance (i.e. plowing, street sweeping & traffic control) for the favor of a single family. ) I bought my property with the understanding that 300' of road frontage would be required for development and as such with the current property arrangement; no building could occur on the south border of my property. This cul-de-sac could allow for a residence to be built where city ordinance originally identified that no building could occur. An alternate plan which would be more suitable to meeting the intent of Andover's comprehensive plan would require a street to be planned which would allow for potential future lot splits, thus providing a better cost ratio for the street maintenance fees. My lot design and building location does allow for a future extension of 172nd A venue to the east which would allow for better development of land parcels which would remain inaccessible with the allowance of the lot split which is currently in review. Please consider who benefits from this plan and also the future impact and costs which will incurred by the city for a single family to endorse this type of lot split. I feel the city is deviating from the comprehensive plan and creating a hodge podge of street designs which will reflect poorly on the city in future years. Again, I feel the city can reject this plan due to the intent of the comprehensive plan and in the interest of reducing areas of inaccessible land parcels which could potentially be developed in a planned fashion. Sincerely, 9~ c!~;W Jim Lindahl ) I7275TulipStreetNW Andover, MN \ , ./ Regular Planning and Zoning Commission ,\Jeering !vlinutes - November 25, 1997 Page 3 earing: Re=oning - NB to R--I, 26xx 138rh Avenue, C':mtinued) Motion by Barry, Seconded by We s, rd to the City Council the Staff prepared Resolution presented (approving the rezoning). Motion carried on 7:16 p.m. + PUBLIC HEARING: LOT SPLIT - 17203 TULIP STREET NW - THOMAS AND SHAREEN JOHNSON .' ... 7: 16 p.m. Mr. Hinzman reviewed the request of Thomas and Shareen Johnson to split the northern and eastern approximately 7.9 acres from a 1O.5-acre parcel at 17203 Tulip Street NW. The property is zoned R-I, and the present residence would be located on the 2.6-acre parcel. It is being proposed that a cui de sac be constructed on the west end of the property to provide access to the split property. That cui de sac would be constructed by the applicant and dedicated to the City, and the City would maintain it. Mr. Hinzman reviewed the applicable ordinances. In 1992 the Council denied a variance request to the minimum lot width in order to split the parcel by creating a 34-foot wide s;rip for a driveway from Tulip Street. The application does meet minimum lot requirements with the construction of the cui de sac. The proposal has been submitted to the Anoka County Highway Department, but no comment has yet been received. The proposed lot arrangement may hinder future property subdi'vision to the eastern half of the property. '. ) Commissioner Wells noted the county road through there has deep ditches, plus there is a dangerous curve just to the south, She asked if the county intends to upgrade that road. Mr. Hinzman didn't think the county has indicated any improvements will be made to that street in the near future. Thomas Johnson - stated it is good road where the cui de sac would be located. Mr. Hinzman also explained there is a 34-foot strip that is a separate parcel and is owned by the applicant but is not a part of the application. It would remain as a remnant. The reason the cui de sac is not proposed at that 34-foot strip is that the location would not meet the distance requirement between 172nd Lane and 172nd Avenue. Motion by Barry, Seconded by Wells, to open the public hearing. Motion carried on a 5-Yes, 2- Absent (Luedtke, Squires) vote. 7:26 p.m. \ 'j Dean Olson 17132 Round Lake Boulevard - asked why a cui de sac is needed. He felt that hinders future development of the rest of that property, which wouldn't have enough road frontage. Mr. Hinzman reviewed the ordinance requirements for lot width and how those requirements are being met \-'lith the construction of the cui de sac. He did not know the feasibility of being able to extend the cui de sac in the future for further development. It would be difficult to utilize the back portion of the acreage from Tulip Street. / Regular Planning and Zoning Commission Meeting A1inutes - November 25, /997 Page -I (Public Hearing: Lot Split, 17203 Tulip Street, Johnson, Continued) Mr Olson - didn't think it was good planning to construct the cuI de sac, suggesting alternate accesses be looked into. It is expensive, and the taxpayers enc; up paying for the maintenance for something that is basically a personal driveway. He doesn't agree with the construction of a cuI de sac. Mr. Hinzman stated the construction of the cuI de sac would be the responsibility of the property owner. Thomas Johnson 17203 Tulip Street NW - stated they have been going through this process for quite a few years. The most he could ever get out of the eastern portion of the property is two lots because of the low land. It isn't economically feasible to install 1300 feet of road to subdivide the property. They have worked with the City to come up with a plan that meets all the requirements. That 34-foot strip of land to the north could be tied into the lot split. Motion by Wells, Seconded by Gamache, to close the public hearing. Motion carried on a 5-Yes, 2-Absent (Luedtke, Squires) vote. 7:3 I p.m. , / Chairp~rson Peek questioned whether this is a lot split because a cui de sac is being constructed and dedicated to the City. He felt it becomes a platting situation. Mr. Hinzman stated Staff has been looking at as a lot split and a street dedication, with the provisions of the Lot Split Ordinance being followed. The cui de sac would be built to specifications and would have to be dedicated to the City before the lot split could be executed. Commissioner Barry noted there is a lot of undeveloped land to the east. She had a concern that the proposal prevents the possible future development of the eastern half of the parcel. Motion by Wells, Seconded by Barry, that this is bad public policy because of the road coming off CoRd 58. It is negative for the cost to the City. It is questionable whether this is actually a true lot split or a platting situation. She proposed the P & Z recommend denial. DISCUSSION: Commissioner Barry felt there needs to be more exploration of a possible road system through there. She didn't feel what is being proposed here is a good idea for the entire area. Mr Johnson - stated they can't afford to construct a road all the way across the property for one lot. The rest of the land is low and unbuildable. Mr. Hinzman noted there is a pond in the northeast corner of the existing lot, plus the southern portion of the lot is wet. There was some discussion with the audience about constructing a road at the location of the 34-foot parcel to the north. Mr. Hinzman explained the street jog requirements are not met at that location. '. , ) Shareen Johnson - stated they have been going through this for quite a while. They can't put the road on the 34-foot strip. This is the only thing they came up with to split their land. They are trying to tbllow the requirements, and this proposd does that. They would welcome any suggestions. Tthey do not own the easement to the south. Mr Olson - noted the easement to the south is the access for three dwellings in the back, but the City ) Regular Planning and Zoning Commission Meeting Jovfinlltes - November 25, 1997 Page 5 (Public Hearing: Lot Split, 17203 Tulip Street, Johnson, Continued) doesn't maintain it. If the easement turned at the comer, it would provide a good access to the back of the lot in question. Mr Johnson - stated they have been told over and over by the City that that is not a road easement, only an ingress and egress for the three houses. That would be the more feasible and logical access the property, but it is not their land and it does not meet the requirements of the City. They are just doing what they have been told by the City. The discussion continued on alternative means of an access to the property rather than constructing the cui de sac as proposed. Commissioner Gamache felt the logical place for a future access to the property is across from 172nd Avenue. For now, all they would need is permission from the owner to the south. It would be cheaper than building a cui de sac now, then a road could be built across from 172nd Avenue in the future. With the location of a cui de sac as proposed, there would be no way to build a road to get to the back. Mr. Hinzman stated the setback of the current house would have to be reviewed if a 60-foot right of way is dedicated to the south. A variance may be needed. The cui de sac cannot be moved to 172nd Avenue because it wouldn't be on the applicant's property. Also, he is not sure how a dedicated city street at 172nd would affect those properties in the back that are now being served by that easement. . '\ . J Chairperson Peek and Commissioner Gamache both felt a road going east at 172nd Avenue would pro"ide a lot more t1exibility for future development. Chairperson Peek felt what is being proposed is not a lot split because there will be street construction and roadway dedicated to the City. It is a band aid solution. It is the Commission's charge to look at this from a planning perspective, and a road alignment at 172nd pro"ides a much better layout. Commissioner Barry felt the roads going east should be consistent with those coming from the west. Commissioner Wells was again concerned \-.ith the safety of the road, especially with adding another access. Commissioner Gamache suggested the Johnsons talk with the owners to the south to develop a cui de sac at 172nd Avenue and possibly using the road easement as a driveway to the existing house. Or build the road to where the easement turns south to provide access to the back of their lot. l\fotion carried on a 3-Yes (Peek, Barry, Wells), 2-No (Apel, Gamache) vote. This will be on the December 16, 1997, City Council agenda. 8:02 p.m. , ' : REGISTERED LAND SURVEY - SECTION 34 , / 8:02 p.rn. Mr. Carlberg reviewed the r by Country Ridge, Inc., for a Registered Land Survey in the vicinity of Commercial Boulevard and a oulevard. In 1993 the City filed a plat for right-of-way for Commercial Boulevard which created tw els, one of which is substandard according to the minimum requirements for an I, Industrial lot. A Re . d Land Survey is done on Torrens property. This property was torrens, so a metes and bounds descriptIo llIlQ!. be done. Mr. Carlberg stated it is his understanding the owner intends to combine Track C with the parcewo the south for a future commerciaVindustrial site. Another option would be to grant a variance, as Tract C by itself does not meet the minimum lot requirements for the area. The area is zoned , .J ~.. . 3).--. -. ....- ~~~.~~.., . .~~~.:~ . I I I I I I "l. '..:. ....... '" ..... ~ ~\ ~ .'-: '. '" 'I.... L :" . ci. ~~:~~~:~i~-'"J ...-. ~..~:~- ' -fj;;~i. .....;....,... , .......-... ..":.,"''' ~~~~i.. ~..~: .. ..1. ..... " -. .. ~. , .~~ "~i ~Ii'r I :. - . - ~ ~ ~ "-; -... '*' ~~--- - -- ~" --...:.~ , ~ ; ~ I ~ ! t ' ~ ~ -~ \~ ~ -S: cr -". <.. ~; I ;---.. '. )-.. ./ ... .' - , ~.~11'1" .~ " ...~.... " \l . '- ~ ~ '\..: I. J'Vr-. I ~, -~ ~ .~.. -...........- -......... ....-.-' .__..._~'.~...... -"'. .. . :.: ---("V\'I---I)iAvJl'~G Kt: ~l~rs _. __ u .. 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I i I . .~ 1\..\ " "''',\ J . / , .' , ! , !/ ". ,'1 .....~ I ..e.-"', S.a. -......r.4 <It t fl,. "..... . ~ . , ~.. .' $ ...$. . ~ .. ~ "".(C'- ~~ ~ . ClOG \;l' ~ .~. :a .~ '*: ...OOk ..ooz .:,..a-g;- ~:S. ~-=t/ '- -S: "::l . \:J .. -. r--__ I I,:. .... --~ I ":.:~:.;"<~;.__J ~:"-':"":'~~::.I .~ .. ....1 I I , ~.-.. .,.> Q ~ ~ "'(.. . .. ~~~.. .. ~-'-- - . _.~ 4 t.~ : . :;; I. l1: 1Il Z '0 1 J , j I I i " , ., -< :.0;.' ::: " t- '.. ~ ~ I '1 -:::- ~ , J CITY OF ANDOVER REQUEST FOR PLANNING COMMISSION ACTION DATE: November 25. 1997 ITEM NO. 6 ORIGINATING DEPARTMENT Public Hearing: L.S. 97-08 17203 Tulip Street NW Thomas and Shareen Johnson Planning John Hinzman ~ City Planner Request The Planning and Zoning Commission is asked to review the lot split request of Thomas and Shareen Johnson to split the northern and eastern +/- 7.9 acres from a 10.5 acre parcel located at 17203 Tulip Street NW (PIN 08-32-24-12-0014) .. The property is zoned R-l, Single Family Rural. j Applicable Ordinances Ordinance 40 regulated the division oflots. A lot split is defined as any division of a lot, parcel or tract ofland into not ore than two (2) parcels when both divided parcels meet or exceed the minimum requirements for a platted lot in the applicable zoning district. Ordinance 8, Section 6.02 establishes the provision for minimum lot width, lot depth and lot area in a R-l, Single Family Rural zoned district. The minimum requirements in a R-l district are as follows: Lot Width at Front Setback on a cul-de-sac Lot Depth Lot Area per Dwelling - 300 feet - 160 feet - 150feet - 2.5 acres Ordinance 10, Section 9.07.10 establishes the minimum area of land dedicated to park and open space. For all subdivisions by metes and bounds description the subdivider or developer may elect to pay, in lieu of park dedication requirements, the sum off our hundred dollars ($400.00) for each dwelling unit that could be constructed. "- , ) '. I Page Two LS 97-08, Johnson 17203 Tulip Street NW November 25, 1997 Background The applicant proposes to split the northern +/- 7.9 acres from a 10.5 acre parceL A cul- de-sac is proposed in order to accommodate the minimum lot provision for the existing and split parceL In 1992, a variance was requested to the minimum lot width on the proposed parcel in conjunction with a metes and bounds subdivision ofland. The original proposal would have created a flag lot, with a 34 foot width at Tulip Street NW. The City Council denied the application based on lack of a hardship, and not abiding by the intent of Ordinance 8, Section 6.02 (minimum lot size). General Review The addition of the cul-de-sac is necessary to conform the minimum lot size requirements of Ordinance 8, Section 6.02. , Anoka County Highway Department has been notified of the proposed cul-de-sac. Comments are pending. J The lot arrangement as proposed may hinder future property subdivision to the eastern half of the property. Commission Options 1. The Planning and Zoning Commission may recommend to the City Council approval of the lot split request of Thomas and Shareen Johnson on property located at 17203 Tulip Street NW, legally described on the attached resolution. The Commission finds the request meets the requirements of Ordinances No.8 and 40. 2. The Planning and Zoning Commission may recommend to the City Council denial of the lot split request of Thomas and Shareen Johnson on property located at 17203 Tulip Street NW, legally described on the attached resolution. The Commission finds the request does not meet the requirements of Ordinances NO.8 and 40. In recommending denial of the request, the Commission shall state those reasons for doing so. 3. The Planning and Zoning Commission may table the item pending further information from Staff. ,r "\ , / . / \ Page Three , I LS 97-08, Johnson 17203 Tulip Street NW November 25, 1997 Attachments A-I Resolution for Approval A-2 Location Map A-3 Site Plan A-4 Lot Split Application A-5 Notice of Public Hearing , / '. / \ , j CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R -97 A RESOLUTION APPROVING THE LOT SPLIT REQUEST OF THOMAS AND SHAREEN JOHNSON PURSUANT TO ORDINANCE NO. 40 ON PROPERTY LOCATED AT 17203 TULIP STREET NW (PIN 08-32-24-12-0014). WHEREAS, Thomas and Shareen Johnson, have requested to split the northern and eastern +/- 7.9 acres from a 10.5 acre parcel located at 17203 Tulip Street NW, legally described as follows: That part of the North 694 feet of the Northwest Quarter of the Northeast Quarter of Section 8, Township 32N, Range 24W, Anoka County, Minnesota lying southerly of the north 330 feet thereof except the south 34 feet of the north 364 feet of the west 660 feet thereof, except road, subject to easements of record. WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of Ordinance No. 40 and that based on Section IV, the City Council may vary the application of any of the provisions of the Ordinance; and WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, morals and general welfare of the City of Andover; and WHEREAS, a public hearing was held and there was no opposition to the request; and WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the lot split as requested. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the lot split on said property with the following conditions: 1. That the lot split be subject to a sunset clause as defined in Ordinance No. 40, Section I1I(E). " \. ---/ 2. That a certificate of survey for the proposed lot split be submitted to the City of Andover. \ Page Two LS 97-08, Johnson 17203 Tulip NW November 25, 1997 3. That the applicant pay a park dedication fee of $400 as stipulated in Ordinance 10, Section 9.07.10. 4. That a cul-de-sac to provide access to the existing and newly split parcel be constructed and dedicated to the City. Adopted by the City Council of the City of Andover on this 16th day of December, 1997. CITY OF ANDOVER ATTEST: I.E. McKelvey, Mayor .' Victoria Volk, City Clerk '. " U1 ~ l r-- /'/1- L~f '- _ ,:J( I-- ,.- v - -~ r-- I. !? 1--- I-- I I./' ..1-/ ~I I I (y / - V_ - Tl<=- , ~ '-....I........ f-- ~ ~ /~j v4 I\~ ~~, ~ ~ '\ L \ \ I-- z~: ~ m v- ,\, r--. ~ o r Z - ~ I- \ \ - '-- I- -~ l- I-- - ~- I-- X I- ~ 1--1-- m l- I-- '-- l- I-- e- '\ I-- I-- I '-- I---- I-- Tl ~...... - ~( J!:. I- l ~ Ij'} ~i [\}isdsi'il \ ~~.. . ~ ; FYJ "':U\ . ,\~.' '~1il:'~,~:;~;~~~ ~. n ~'::.~~ CJ) ~ -;::,1'''''' , ~.g: ~"? 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(612) 755-5100 LOT SPLIT REQUEST FORM Property Address n '(.03 0J-\', P "j""':'" Legal Description of property: (Fill in whichever is appropriate): Lot Block Addition (If metes and bounds, attach the complete legal description). Is the property: Abstract)( or Torrens ? (This information must be providea-aDa can be obtained from the County) . PIN tf6-~Z-'-'-{-IZ-- OO\~ ;~~~::-;::-;~~:~~~-ji)~--~:---~--~-~-;~-~-~--- ~1~ '\ ) .- Current zoning Ei I Slfl'j/e. Fc1IY1,17 l2C;frctl ----------------------------------------------------------------- Name of Applicant -rho 'MO-.S ~. Sko..(-<z--<2..VI ~ ~ Y\$oV\ Address 112..03 -ru.. I ., p S''I 80me Phone '1 S 3 '-/'7 \:J Business Phone Signature~"'-<I6' ~ Date Il-"\-'\l ----------------------------------------------------------------- Property Owner (Fee Owner) (If different from above) Address II Home Phone Business phone Signature Date ~ ----------------------------------------------------------------- \ , " CITY of ANDOVER CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF PUBLIC HEARING The Planning and Zoning Commission of the City of Andover will hold a public hearing at 7:00 p.m., or as soon thereafter as can be heard, on Tuesday, November 25, 1997 at Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota to review the lot split request of Thomas and Shareen Johnson to split approXimately 5 acres. from a 10.50 acre parcel located at 17203 Tulip Street NW (pIN 08:-32-24-12-0014) legally described as follows:. , That part of the North 694 feet of the Northwest Quarter of the Northeast Quarter of Section 8, Township 32N, Range 24W, Anoka County, Minnesota lying southerly of the north 330 feet thereof except the south 34 feet of the north 364 feet of the west 660 feet thereof: except road, subject to easements of record. , , '- ./ All written and verbal comments will be received at that time. A copy of the application will be available for review prior to the meeting at City Hall. d~~ tI~ Victoria Volk, City Clerk Publication dates: November 14, 1997 November 21, 1997 \ J P~: 053224430004 MINNESOTA HOUSING FIN AGENCY ~ / '::;HAEL T OBERLE ATIORNEY50 E 5TII STREET Sl.J11E 300 P~: 053224430005 COLBY ROBERT H 3434 173RD LN NW ANDOVER lvIN 55304 P~:053224430006 ELMQillSTJMffiSR&rrIDITHR 3454 173RD LN NW ANDOVER lvIN 55304 . PIN: 053224430007 SWOBODA ROBERTA D 3510 173RDLNNW ANDOVER lvIN 55304 P~:05322444OO52 PARIS EDWARD & COLLEEN 3348 173RD LN NW ANDOVER lvIN 55304 PIN: 083224110002 PETERSON WILLIAM B & C L 17280 ROUND LK BD NW ANOKA lvIN 55304 P~:08322411OO03 ENGA LEE A & LORRAINE G 17214 ROUND LAKE BLVD NW ANDOVER MN 55304 PIN: 083224110005 OLSON DEAN I & PENELOPE I 17132 ROUND LAKE BLVD NW ANDOVER lvIN 55304 PIN: 083224120002 LARSEN JASON C 17151 TULIP ST NW N'1VER MN 55304 \.- _../ PIN: 083224120003 SKAROLID WILLIAM F & JOSEPH W 17127 TULIP STNW ANDOVER lvIN 55304 P~:08322412OO08 ANDERSON DOUGLAS B & RENAE L 17165 TULIP ST NW ANDOVER MN 55304 PIN: 083224120009 HENNESSEY MILDRED A 3254 NORTII 7TH AVE ANOKA MN 55303 PIN: 083224120010 LINDAHL JMffiS R & KIMBERLY 17275 TULIP STNW ANDOVER MN 55304 PIN: 083224120012 JOHNSON TIIOMAS J & SHAREEN 17203 TULIP ST NW ANDOVER lvIN 55304 PIN: 083224120013 JANZEN GREGORY T & K.ARIN J 3394 173RD LN NW ANDOVER MN 55304 PIN: 083224120014 JOHNSON THOMAS J & SHAREEN 17203 TULIP ST NW ANDOVER lvIN 55304 P~:083224210001 BASS ALICE 3615172NDLNNW ANDOVER MN 55304 PIN: 083224210002 OSIECKI GERALD E & B C 3671172ND LN NW ANDOVER lvIN 55304 . '. . ) PIN: 083224210009 BRANCHAUD DAVID W & KRISTIN R 3614172NDLNNW ANDOVER MN 55304 PIN: 083224210010 WESP RAYMOND J & MARY L 3634 172ND LN NW ANDOVER lvIN 55304 P~:083224210013 KELLEY PAUL R & MARGUERITE 3( '.72ND AVE NW ANDOVER MN 55304 P~:083224210014 FIETEK SlEVEN M & PAMELA A 3635172NDAVENW ANDOVER MN 55304 P~:083224210026 PORTER MICHAEL A & CATHY L 3632 172ND AVE NW ANDOVER MN 55304 . P~:083224210027 PICOTfE MILES A & LAURIE K 3614172ND STNW ANDOVER MN 55304 P~:083224210028 KLENK RAYMOND L 00211 W 41H ST WINTHROP MN 55396 .\ , " 'J 1. 2. 3. / \ , ) 4. 5. 6. 7. 8. 9. 10. 11. 12. , '\ 13. , J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: lanuary 20. t 998 AGENDA SECTION Discussion ORIGINATING DEPARTMENT 4. Community Development ITEM NO. Approve Final Plat David L. Carlberg Chesterton Commons Second Addition Community Development Director This item was tabled at the January 6, 1998, City Council meeting at the request of Stephen Nash, the attorney for the developer (letter attached). The item was also requested to be placed on the January 20, 1998 agenda as a discussion item. The City Council has been requested by Ashford Development Corporation to approve the resolution approving the final plat for the Chesterton Commons Second Addition development project. It is recommended that the final plat be approved subject to the following stipulations: City Attorney presenting a favorable title opinion. Security to cover legal, engineering, street sign and installation costs to be determined by the City Engineer. The developer escrow for the uncompleted grading of this site which is to be determined by the City Engineer or if the site is completed, a letter from the developer's engineer that lots and streets are graded according to the grading plan submitted and approved or any revisions thereof. Street light costs to be paid to Anoka Electric Cooperative. Costs to be determined by Anoka Electric Cooperative. The final plat not be signed by the Mayor and Clerk until there is an executed Development Contract, escrow paid (15% of the total costs for the improvements for the property {streets, utilities, etc.}). Receipt of all drainage and utility easements, within and outside the plat, if necessary as determined by the City. This includes the easements along Hanson Blvd. NW. Developer is responsible to obtain all permits from U.S. Army Corps of Engineers, DNR, LGU, CCWD, MPCA and any other agency that may be interested in the site. Park Dedication as recommended by the Park & Recreation Commission as determined by Ordinance No. 10, Section 9.07. Bikeway/walkway to be constructed along Hanson Blvd. NW. The developer shall pay 50% of the cost and the City shall pay 50% of the cost. Contingent on staff review and approval for compliance with City ordinances, policies & guidelines. Variances as listed on the attached resolution, approved as a part of the preliminary plat. Construction of temporary cul-de-sacs as deemed necessary by the City if Cambridge Estates is not developed simultaneously. Shall adhere to the geotechnical engineering report accepted by the City. THE FINAL PLAT SHALL NOT BE RECORDED UNTIL ALL CONDITIONS HAVE BEEN MET, , " ) \ ) COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R -98 MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING THE FINAL PLAT OF THE DEVELOPMENT OF CHESTERTON COMMONS SECOND ADDITION , AS BEING DEVELOPED BY ASHFORD DEVELOPMENT CORPORATION, IN SECTION 23-32-24, Anoka County, Minnesota. WHEREAS, the City Council conditionally approved the preliminary plat of the Development of Chesterton Commons ; and WHEREAS, the Developer has presented the final plat of Chesterton Commons Second Addition: and WHEREAS, the City Engineer has reviewed such plat for conformance with the preliminary plat; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the final plat of Chesterton Commons Second Addition contingent upon receipt of the following: 1. The City Attorney presenting a favorable opinion. 2. Security to cover legal, engineering, street sign and installation costs as determined by the City Engineer. 3. The developer escrow for the uncompleted grading of the site which is to be determined by the City Engineer or if the site is completed, a letter from the developer's engineer that lots and streets are graded according to the grading plan submitted and approved by the City. 4. The final plat not be signed by the Mayor and Clerk until there is an executed Development Contract, escrow paid (15% of the total costs for the improvements for the property {streets, utilities, etc.}). 5. Street light costs to be paid to Anoka Electric Cooperative. Costs to be determined by Anoka Electric Cooperative. 6. Receipt of all drainage and utility easements within and outside the plat if necessary as determined by the City. This includes the easements along Hanson Boulevard NW. 7. Developer is responsible to obtain all permits from U.S. Army Corps of Engineers, DNR, LGU, CCWD, MPCA and any other agency that may be interested in the site. 8. Park dedication as recommended by the Park and Recreation Commission. 9. Bikeway/walkway to be constructed along Hanson Boulevard NW. The developer shall pay 50% of the cost and the City shall pay 50% of the cost. 10. Contingent on staff review and approval for compliance with City ordinances, polices & guidelines. 11. Variance to Ord. No.8, Section 6.02, lot depth for the following: Lots 18 & 19, Block 2 Lot 1, Block 3, Lots 4,7,8,9, Block 5 Page Two Resolution . /1 Final Plat - Chesterton Commons Second Addition January 20, 1998 12. Variance to Ordinance NO.1 0, Section 9.03G for length of cul-de-sac of Bluebird Street NW exceeds 500 feet (512.2 ft.). 13. Variances to Ord. NO.1 0, Section 9.03G for length of temporary cul-de-sac exceeding 210' (Crane Street is 230') 14. Construction of additional temporary cul-de-sacs as deemed necessary by the City if Cambridge Estates does not develop simultaneously. 15. Shall adhere to the geotechnical report accepted by the City. Adopted by the City Council of the City of Andover this 20th day of January , 1 9 --.lliL. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor / Victoria Volk - City Clerk " " ) 01/06/98 17:09 BABCOCK L~CHER ~ 755 8923 NO. 328 GJ03 ,.-mm '-miD PHONE (612) 421.5151 FAX <'12) 411.361' December 6, 1998 Babcock Locher Neilson & Mannella P.LL.P. ATTORNEYS AT l.AW 118 EAST MAIN ANOKA, MINNESOTA ~5J03 JAMES 101. NO/LSON ~ux" ~AN_"aL^ ROBERT~. MAl'I~P.lLA CA..RV T. LaFLEUR THoMAS ^. KUNT 'ITE.flH..:.I"fJ NAS'" COl...CF:N I. C"'J{lSTEDT.JOt-lI"iSO~ RA~DALL 1. ~UlHR F. AtmlONT MANN[LLA sTeVI!N J. 1,...0001: TKACIM f\^~ALLO . EDMU~D~. 9h6CO(1C . "r CQ\I~~l VIA: Fax & u~~?'Ma'/fH~~..rCOlJn'" Mayor McKelvey & Council Members City of Andover , 685 Crosstown Blvd. Andover, MN 55304 RE: Chesterton Commons Second Addition Final Plat Approval Dear Mr. Mayor & Council Members: Please table Item No, 23 on tonights agenda and re-schedule the same for the Council Meeting on January 20, 1998 on the discussion portion of the agenda. / SJN:srnc cc: Ashford Development " "' , I-- ceo i~ ~oS "1: c:e J 1/1 00) 0 ('".j """" '" CCCf) u.. ::t:<< 0 Z ..11 ~,..~ i5 i ~ " II,.. I E~~.. o~ t -- (jl ~ E.~ % >- dO. 0 :l '0 . .0 o!! >- ~ O o~g.-c CI) OlC.....- ~5..gt g: ~Eu::t o....lI'lc~ ~ 2 '!;j:"l; ~tOo 0 ::J:6:5 tf):~-g~ ~ tU,.,~ ~ z'- :::.... c ,I::> ij o-s. g2o.~5 i ~.;'2e ~ ~a.V'ii ,; <'(...::!:D.. ~ o .D., t .... I: " WI WI u~;::;1J5 ~ g ol:~o (: ~lnll~O ~ 3""5.... Il ~ L.....-..-.J ....8~~'O ~ Cl.i~.~ >- ,...--, ~c"'~~ (n ~gDo C IIlI:-KU& -g u.!:!~-g ~ ~ WO .,'_ 00 ?;iio'" . 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REQUEST FOR COUNCIL ACTION \ , / DA TE:-'Januarv 20. t 998 AGENDA SECTION ORIGINATING DEPARTMENT Discussion Community Development ITEM NO. S. David L. Carlberg Community Development Director Sketch Plan - Langfeld Addition Section 15 Willis Langfeld The City Council is asked to review and comment on the sketch plan of the Langfeld Addition located in Section 15 as being proposed by Willis Langfeld. The sketch plan consists of six (6) single family rural residential lots. Planning and Zoning Commission Review ") The Planning and Zoning Commission reviewed the sketch plan on January 13, 1998. The Commission recommended that a street extension to the west be provided. The Commission discussed the issue of the cost of constructing the road and considered financing options to allow platting of the right-of way with the construction of the street to occur at a later date. The : Commission felt this was a policy issue for the Council to address. Attached is the staff report presented to the Commission for background information. Park and Recreation Commission Review The Park and Recreation Commission reviewed the sketch plan at their February 17, 1994 meeting and recommends the acceptance of cash in lieu of land. The minutes are attached for Council review. , " , / ,. " ,_J "-' . ~, '. . '.' .:;. ,-:..... -";, -. -'," .t::; '. . ;"';',; }~~..('-';","~'I'-" '~'i}."-.>"" -t-.-.,.,.,..... CITY OF ANDOVER REQUEST FOR PLANNING COMMISSION ACTION DATE January 13. 1998 AGENDA ITEM ORIGINATING DEPARTMENT APPROVED FOR AGENDA 3. Sketch Plan - Langfeld Addition Section t 5 Willis Langfeld Planning David L. Carlberg Brlommunity Development Director .y,~ Request The Planning and Zoning Commission is requested to review the proposed sketch plan of the Langfeld Addition located in Section 15 as presented by Willis Langfeld. The proposed sketch plan contains six single family rural residential lots. The Commission did review a sketch plan of this property in 1994 (attached). That sketch plan provided for the extension of a street to the west as requested by the City. Mr. Langfeld has removed that street extension from this sketch plan. Staff will address and discuss the road extension later in the report. ) General Comments * The proposed sketch plan is located in an R-l, Single Family Rural Zoning District. The minimum lot size is 2.5 acres. * The property is currently located in the Metropolitan Urban Service Area (MUSA) , The property is proposed to develop with municipal sanitary sewer and water in the 2010-2015 time frame. The property owner has the ability to develop lots smaller than the minimum allowed by the R -1 District when the property is located in the MUSA without municipal sanitary sewer and water as provided in Ordinance No. 10, Section 9.06a(2). * All lots shall be required to meet the provisions of Ordinance No. 10, Section 9.06a(3) or 9.06a(2) which relates to lot size and buildability requirements. * The Water Resource Management Plan shall be implemented with the development. " '" ,/ . :.-., "'...:. l_' -..- " " / Page Two Sketch Plan - Langfeld Addition Section 15 Willis Langfeld Planning and Zoning Commission Meeting January 13, 1998 * The 100 year pond elevation shall be identified on the preliminary plat. In addition drainage and utility easements are required for the 100 year flood elevations. Flood fringe and floodway boundaries shall be indicated on preliminary plat. / * The developer and/or owner is responsible to obtain all necessary permits (Minnesota Department of Natural Resources, U.S. Army Corp of Engineers, Lower Rum River Management Organization, Minnesota Pollution Control Agency, LGU and any other agency that may have an interest in the site). Initial contact shall be made with the City Engineering Department regarding this item. \ * There are wetlands within the proposed development that must be delineated by agencies and indicated on the preliminary plat. The Local Government Unit is the Lower Rum River Management Organization. The developer shall contact the LRRWMO to discuss the 1991 Wetland Conservation Act that is in effect. * The developer is required to meet the following City Ordinances and all other applicable ordinances. Ordinance No.8, the Zoning Ordinance Ordinance No. 10, the Platting and Subdividing Ordinance Ordinance No. 214, Diseased Shade Tree Ordinance & the Tree Preservation Policy Ordinance No. 107, Flood Plain Ordinance Ordinance No. 114, Wetland Buffer Ordinance Park and Recreation Commission Comments The Commission recommended cash in lieu ofland at their February 17, 1994 meeting. , / ~ ~--. --oj'<' , Page Three Sketch Plan - Langfeld Addition Section 15 Willis Langfeld Planning and Zoning Commission Meeting January 13, 1998 Andover Review Committee Comments The Andover Review Committee (ARC) met on Tuesday, January 6, 1998 to discuss the sketch plan. Comments from the meeting are as follows: '. * Extension of street to the west. The ARC supports the extension of the street to the western property line. As indicated earlier, Mr. Langfeld wishes not to provide the street extension. Mr. Langfeld has developed a sketch of the western parcel showing how the property could be developed without the extension (attached). The Commission should note that a variance would be necessary for the length of cul-de-sac for this sketch. Attached for Commission review are the following: / 1. Memo dated January 8, 1998 from Dan Winkel, Fire Chief concerning the single access roads. 2. Memo dated January 9, 1998 from Scott Erickson, City Engineer and Todd Haas, Assistant City Engineer regarding the extension of the street to west. 3. Minutes from the 1994 Planning and Zoning Commission and Council meetings. * Anoka County Highway Department has reviewed the sketch plan. As stated in the attached letter dated January 2, 1998 from Jane Pemble, Traffic Engineer for the Anoka County Highway Department, the County is concerned with the street jogs on County Road No. 20 (161st Avenue NW). The County is also requesting the existing driveway from Lot 1 be relocated onto the new city street. ; * Variances may be required on the sketch plan. '~'._~~--;;'~"~:'I'.. -..,.... .....,'.f .\ , ' Page Four Sketch Plan - Langfeld Addition Section 15 Willis Langfeld Planning and Zoning Commission Meeting January 13, 1998 It should be noted that some of the above listed items will need to be addressed as a part of the sketch plan review and some of the items will need to be addressed as a part of the preliminary plat application and review. The ARC is listing these items at this time for discussion purposes. The Planning and Zoning Commission should remember that this item has not been studied by staff in detail as most of the detail will be reviewed as a part of the preliminary plat. / J " I I ----~L - u_ : A"'- I . I I , I " :. '~!i Fm DEf""RTMENT \ ~ {i....,. I \ '~' . " ,-~f---- ~. i aoo."_ .,'" ;1 ~,." f : \: r.1":'.~:' " ~ ,=:.. ; :fu~ .Jir. 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(. --I f ~ ( ( \ '-.~ .lr ,.- '? o_,..!" ~.." " , If' . ') ~- ~, / ',~, ,;4. - '#:.J J''\l; '\ \ } 4' __ ~ JI.~_ ... .. '" '&:. .~. .~;. ..."to'" .~ ...... .. iii, .. I"~ ';. .... ....\ ,..,~.,. ~..;~. ... . ,. ~ '~~.l. '. . . . ". ~1Rt',: .. . ...'-\!'","~ . '..~.".I.~." ~... :~ . ''ft. . - .~\~~ ....-";... . . ... J <t ,it " Andover FIRE DEPARTMENT Memorandum DATE: January 8, 1998 TO: Dave Carlberg, Community Development Director FROM: Dan Winkel, Fire Chief n.w. RE: Proposed Langfeld Addition This memo is a follow-up to my concerns voiced at the January 6, 1998, Andover Review Committee meeting, regarding the proposed dead-end streets in the Langfeld Addition. I am opposed to the development as presented to staff. It is my opinion that a second access road shall be installed to adequately serve this development. The 1994 Uniform Fire Code, Section 902.2.1, requires that more than one fire " apparatus road shall be provided when it is determined by the chief that access by a I / single ,road might be impaired by vehicle congestion, condition of terrain, climate conditions or other factors that could limit access. If I can be of further assistance regarding this development, please contact me. DW:dmz langfeld.doc ,- \ ) Station 1 13875 Crosstown Blvd. Andover, Minnesota 55304 612/755-9825 Fax: 612/755-9583 Station 2 16603 Valley Drive Andover, Minnesota 55304 612/421-9426 Station 3 1785 Crosstown Blvd. Andover, Minnesota 55304 612/755-9044 ., / Memorandum DATE: January 9, 1998 TO: FROM: RE: David L. Carlberg, Community Development Director Scott Erickso~lcity Engineer and Todd J. H~SSt. City Engineer Langfeld Addition Revised Sketch Plan This memo only addresses the issue that has been made by the developer in regards to a potential access that should or should not be provided to the west. In reviewing the request, it appears the developer is basically requesting a variance from Ordinance 10 Section 9.02 A and B (see attached ordinance). To be able to request a variance or receive a variance a hardship as defined in Ordinance 10 Section 17 (see attached ordinance) would need to be identified. If a hardship cannot be identified, the developer must comply with Ordinance 10 Section 9.02 B, which states that the arrangement of streets in new subdivision shall make provision for the continuation of existing and future streets in adjoining areas. We are also concemed that a second access needs to be provided for safety reasons and to allow for emergency vehicles to access into the area. I J Again, this is the same case with the proposed street access off Verdin Street NW exceeds the maximum allowed of 500 feet (900 feet is proposed) as indicated in Ordinance 10 Section 9.03 G. Again, if the property owner was to request a variance for exceeding the 500 feet maximum, a hardship would need to be identified. If Mr. Langfeld is concerned that the extension of the street to the west is a financial hardship, the City could consider the following: · Require Mr. Langfeld to plat the right-of-way, clear and grub the area of the future street and escrow for the cost for installing storm sewer, etc., with the understanding their may be a potential that the escrow could be returned at a future date dependent upon how the property owner to the west develops their property. Staff will make a presentation to the Commission at the meeting to this issue. Note: The City has experienced similar instances in rural areas where land owners adjacent to these types of developments can take advantage of this and subdivide or split their property without having to pay their "fair share" for using a street that was constructed by others. ., .\ ,J ...~ '. \ J A. The arrangement, character, extent, width, grade and , location of all streets shall conform to the Comprehensive i Plan, the approved standard street specifications, and all applicable Ordinances, and all streets shall be considered in their relation to existing and planned streets, to reasonable circulation of traffic, to topographical convenience and safety, and in their appropriate relation to the proposed uses of the area to be served. ~ B. The arrangement of streets in new subdivision shall make provision for the continuation of existing and future streets in adjoining areas. C. No preliminary plat shall be approved wherein lots .front on the right-of-way of State, County, or City Arterial or Collector roads. Such lots may front on service roads with entrances to the above or at intervals of six hundred sixty (660') feet for Arterials and three hundred thirty (330') feet for Collectors. 9.03 streets. A. Widths. All right-of-way and roadway widths shall conform to the following minimum dimensions: , I RIGHT OF WAY WIDTH TYPICAL ROAD WAY WIDTH-CURB FACE TO CURB FACE CLASSIFICATION Arterial Collector/Municipal State Aid Minor (Urban) City Street Minor (Rural) City Street Cul-de-sac Service (lOL, 1-17-89; lOX, 6-6-95) 120 feet Variable 66 feet Variable 60 feet 32 feet 60 feet 24 feet 120 foot diameter 93 foot diameter 60 feet 32 feet Right-of-way and street widths may vary depending upon anticipated traffic volume, planned function of street and character of abutting land use. (lOX, 6-6-95) B. Deflections. Where horizontal street linep deflect from each other at any point more than ten (10) degrees, said street centerlines shall be connected by a curve with a radius of not less than two hundred (200') feet for minor streets and of such greater radii in the case of other streets as the Planning Commission may determine. C. Grades. Streets grades shall not exceed seven (7%) percent for minor and collector streets and four (4%) percent , } for thoroughfares, and in no case shall they be less than 0.5 percent on streets with curb and gutter; or one (1%) percent on minor rural city street sections. Grades within thirty (30') feet of street intersections shall not exceed three (3%) percent. (lOX, 6-6-95) ~___ 1~ \ ., 1 * , , ./ 16.01 Improvements. All electric and gas distribution lines or plplng, roadways, walks and other similar improvements shall be constructed only on a street, or other public way or easement which is designated on an approved plat, or properly indicated on the official map of the City, or which has otherwise been approved by the Counc i 1 . " 16.02 Access. No permit for the erection of any building shall be issued unless such building is to be located upon a parcel of land abutting a public street right-of-way which has been accepted and is currently maintained by the City, or which has otherwise been approved by the City Council. This limitation on issuing permits shall not apply to planned unit developments approved by the City Council pursuant to the Zoning Ordinance. (10E, 2-19-80) 16.03 Limitations. No building permit shall be issued for the erection of any building on any land conveyed in violation of the provisions of this Ordinance. No permit shall be issued for the erection of any building on any tract of land described by metes and bounds and consisting of less than five (a.) acres and having a width of less than three hundred (300') feet. (10C, 10-17-78) SECTION 17. VARIANCES. 17.01 Hardship. The Council may grant a variance from the requirements of this Ordinance as to specific tracts of land where it is shown that by reason of topography or other physical conditions strict compliance with these requirements could cause an exceptional and undue hardship to the enjoyment of a substantial property right; provided, that a variance may be granted only if the variance does not adversely affect the adjacent property owners and Comprehensive Development Plan or the spirit and intent of this Ordinance. (10C, 10-17-78) 17.02 Procedure. Written application for a variance shall be flled with the Clerk, and shall State fully all facts relied upon by the applicant. The application shall be supplemented with maps, plans or other data which may aid in an analysis of the matter. The application shall be referred to the Planning Commission for its recommendation and report to the Council. 17.03 Council Action. No variance shall be granted by the Council unless it shall have received the affirmative vote of a majority of the full Council. SECTION 18. VIOLATION AND PENALTY. Any person, firm or corporation violating any of the provisions of this Ordinance shall be guilty of a misdemeanor, and upon conviction thereof shall be punished as defined by state Law. (10C, 10-17-78) The platting, replatting, subdividing or conveyance of land. not in accordance with the requirements of this Ordinance may be enforced by mandamus, injunction, or any other appropriate remedy in any court of competent jurisdiction. SECTION 19. confllct wlth repealed. or portions thereof in Ordinance are hereby REPEAL. All Ordinances the provisions of this Page 28 - '\ j CITY of ANDOVER 'LANNING AND ZONING COMMISSION MEETING - FEBRUARY 22, 1994 MINUTES The Regular Bi-Monthly Meeting of the Andover Planning and Zoning Commission was called to order by Chairperson Jay Squires on February 22, 1994, 7:00 p.m. at the. Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Maynard Apel, Bonnie Dehn, Bev Jovanovich, Becky Pease, Randy Peek (arrived at 7:09 p.m.) Jerry Putnam None City Planner, David Carlberg Others Commissioners absent: Also present: APPROVAL OF MINUTES February 8, 1994: Page 2, last paragraph, Mr. Carlberg clarified the ages of girls in the Steps of Success Homes is 14 to 17, although 18-year-olds are allowed if they are still in high school. ,- \, ) MOTION.by Dehn, Seconded by Apel, to approve the Minutes as presented with the additional comments of Mr. Carlberg. Motion carried on a 6- Yes, 1-Absent (Peek) vote. :v SKETCH PLAN: LANGFELD ADDITION, SECTION 25, WILLIS LANGFELD Mr. Carlberg reviewed the sketch plan of the proposed Langfeld Addition. The plat is located in an R-1 Single Family Zoning District and consists of six lots of 2 1/2 acres or more in size. He summarized the comments of the Andover Review Committee. One concern is allowing for future development of adjoining property, and the Committee provided two other sketches for consideration to provide a street to the western edge of the property. Another issue is that Outlot A is proposed to be landlocked, which will not meet the ordinance requirements. (Commissioner Peek arrived at this time; 7:09 p.m.) Willis Lanafeld, 2702 161st Avenue NW - stated in talking with the property owner to the west, it would be his desire to see a street from this plat west to eventually connect with Verdin. He favored Sketch B which was provided to the Commission. He also stated he would like to keep the lots in his development of uniform size. The intent has never \been to leave Outlot A landlocked. A neighbor has indicated an interest , )in purchasing it; and he will sell it if they can come to an agreement on price. At the moment they are far apart on price. If they cannot reach an agreement, he will extend the lot lines through the lowland to the edge of his property. Mr. Carlberg stated if the outlot area is going to be sold, there should be a purchase agreement before going through the preliminary plat process. Planning and zoning Commission Meeting - February 22, 1994 (Sketch Plan: Langfeld Addition, Continued) Jeff Caine. Survevor - stated the southerly lot with the existing house will require a variance, as it is about one-tenth of an acre short of the 2 1/2 acres needed. The Commission generally agreed with the road layout as shown in Sketch B, which provides a street to the western property line. They also had no problem with a variance for the existing house in order to get the road pattern. Mr. Carlberg stated this will be reviewed by the City Council on Wednesday, March 2, 1994. DISCUSSION: ORDINANCE PAWNBROKERS AND SECOND-HAND GOODS DEALERS (PAWN SHOPS) The Commission agreed to review this item prior to holding the public hearing to amend Ordinance No. 8 to include pawnbrokers, second-hand goods dealers and previous metal dealers. Mr. Carlberg stated the proposed ordinance is tailored from a number of city ordinances. The biggest concern was the firearms dealers, and the '?roposed ordinance, which was taken from Brooklyn Center, exempts them. The fees for the licenses vary as are as much as $15,000 in another city. The fees are to cover the City's cost in enforcing the ordinance, and he felt $3,000 seems to be a reasonable fee. Another issue was limiting the number of licenses in the City. The City of Anoka only allows three licenses, which is what the proposed ordinance recommends for Andover as well. There was some discussion on the issue of allowing firearms dealers in these establishments. The Commission argued that it is relatively easy to get a federal firearms license, so that is not necessarily a controlling factor. Also, they generally preferred not to have firearms in the pawn shops and second-hand shops. Mr. Carlberg was asked to check with the City Attorney as to whether the City can prohibit the sale of firearms in the pawn shops and second-hand stores. Mr. Carlberg also noted clothing was excluded from second-hand goods dealers, which is what most communities did. Other communities did not want to get involved with regulating consignment shops. They are allowed in Andover, and it hasn't been a problem. Commissioner Dehn preferred that it remain excluded as it is encouraging recycling and supplies a need to the lower income people. The Commission agreed. They also agree to the limit of four garage sales per year at one residence. The Commission reviewed the proposed ordinance page-by-page and 'recommended the following changes: , , Page 2, Section 3, A, 1, a and b: The Commission noted typically the property will not be owned by a charitable organization and often several families will sell items at a garage sale at one location. It was felt that subsections a and b are inconsistent. "-.~ . Regular Andover City Council Meeting ,Minutes - March 2, 1994 jpage 2 (Approval of Minutes, Continued) February 15, 1994, Regular Meeting: Page 8, Second Motion, First line, to read, "the City's legal counsel, in conjunction with Staff,..... February 15, 1994, HRA Meeting: Correct as written. MOTION by Perry, Seconded by Dalien, approval of all three Minutes as amended. VOTE ON FEB. 3 MEETING MINUTES: Carried on a 4-Yes, I-Present (Knight), vote. VOTE ON FEB. 15 REGULAR AND HRA MINUTES: Carried unanimously. fJ LANGFELD ADDITION SKETCH PLAN Mr. Haas reviewed the comments of the Andover Review Committee on the proposed sketch plan of Langfeld Addition. The proposal is located in the R-l Single family zoning district and consists of six lots. The lot with the existing home will need a variance for size, as it is ~ ,approximately 2.4 acres. The Review Committee is recommending a street , /be constructed to the west property line to allow for future development of adj9ining property. Of the two sketches provided by Staff which provides for a street to the west property line, both the Planning Commission and the developer have agreed with Sketch B. The developer has provided a revised sketch plan laid out according to Sketch B. Th( Park Board is recommending cash in lieu of land for park dedication. The Council also agreed with the street layout as shown in Sketch Band as provided by the developer this evening. REZONING/CROWN POINTE AND CROWN POINTE EAST FINDINGS OF FACT Mr. Carlberg noted the Findings of Fact to deny the rezoning request for Crown pointe and Crown pointe East which were prepared by the City Attorney and Staff as directed by the City Council at the February 15 meeting. Councilmember Jacobson stated he submitted another version of Items 3 and 4 of the Findings of Fact and Item 1 of the Conclusions. While he agreed with the basic premise of the Staff copy, he felt it needed some additional clarification and explanation of the thinking at the time. Attorney Hawkins was comfortable with those changes. Mayor McKelvey then read the prepared Resolution denying the application of Ashford Development Corporation for rezoning of property for Crown pointe and Crown pointe East, substituting the comments of Councilmember ,Jacobson for Items 3 and 4 of the Findings of Facts and Item 1 of the ,Conclusions. Garv Gorham, 3538 Mississippi Drive, Coon Rapids - asked what effect this will have on the rezoning request that he will be bringing to the Council for Fox Meadows. Mayor McKelvey speculated there may be no other rezonings until 1995. 01/08/98 1~:01 FAX 612 754 3532 ANOKA CO HWY DPT III 003/004 COUNTY OF ANOKA Dave Carlberg City of Andover 1685 CroSSlOYm Boulevard NW Andover, MN. 55304 PUDliC Services Division I1IGHWAY DEPARTMENT 1440 BUNKER LAKE BLVD. N.W., ANDOVER, MINNESOTA 55304 (612) 862-4200 FAX (512) 862-4201 JANE K. PEMBL.E, TRAFFIC ENGINEER DIRECT DIAL NUMBER (812) 862-1231 Janulll)' 2. 1998 RE: Sketch Plan Langfc:ld Addition Dear Dave: We have reviewed the sketch plan for Langfeld Addition, to be located nOl1h ofCSAH 20 (161" Avenue NW) between Swallow and Quinn Streets within the City of Andover, and J offerthll following comments: " An additional 10 feet of right-of-way as depicted on the sketch plan will be required for future recomtruction purposes (60 fcc:t north of CSAH 20 RJW centerline). It appears that all-applicable Sight Distance criteria except for Case I can be met at the propo5Cd roadway intersection with CSAH 20. The obstructions to Case J Sight Distance Requirements appear to be outside of the platted area. The City should not approve the location of the new city street unless they can ensure that all Sight Distance Requirements can be met The Development plans for this area should be reviewed, and a comprehensive street system incorporated. This plat is undesirable from a County Highway perspective. became the proposed roadway docs not linc up with the existing city street system. Given the minimal amount of offset between Quinn Street, Swallow Street tlI1d the proposed city street, combined with the existing driveways onto CSAH 20, tumina movement conflicts are likely to result. Ifpossible, the City should look at providing city street access to this area via CR 59, and then onto CSAH 20, given the functional classifications of the roadways. Since all lots have access onto the city streets, no direct accesses will be permitted onto CSAH 20, and the access for Lot I must be relocated onto the new city street Since access for all lots is 10 be mllde via local roadways, right-of-access along CSAH 20 is to be dedicated to Anoka County. / Clllculations must be submitted along with a grading and erosion control plan that delineates the drainage areas for this site. The post-developed rate/volume of runoff must not exceed the pre- developed rate/volume of runoff for the IO-year, 24-hour storm, utilizing the "scs Method" with a curve number determined using Group C soils as a minimum. \ , I Ifany work is to occur within the County Right-of-Way, a permit is required and must be obtained prior to the commencement of construction. Contact Roger Butler, Traffic Engineering Coordinator for the Anoka County Highway Dlilpanment, for furthcr information regarding the pennit process. It should be noted that residential land use adjacent to highways will usually re~ult in complaints regarding traffic noise. Traffic noise at this location could exceed Noise Standards established by the US Department of Housing and Urban Development and the Minnesota Pollution Control Agency. Anoka County policy regarding new developments adjacent to existing county highways prohibits the expenditure of highway funds for noise mitigation mCAsures. The City and/or the Developer should assess the noise situation and take any action deemed necessary to minimize associated impacts at this site from any traffic noise. Affirmative Action I Equal Opportunity Employer 01/08/9S 14:02 ~~ 612 754 3532 ~OKA CO ~..Y.PT 1lI00V004 , , -2. Thank you for the Opportunity to comment. Please keep this department informed as more specific plans for this site are dev~Joped. Feel tree to contact me if you have any questions, Sincerely, ~ Jane Pemble /affic Engineer xc: File] 998 City of Andov~ x.c: Roger Butler, Traffic Engineering Coordinator xc; Mike Kelly, Chief Right-of-Way Agent xc: Skip Anderson, County Surveyor dmhILANOFELD ADDITION , , CITY OF ANDOVER HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR ACTION DATE: January 20, 1998 AGENDA SECTION HRA Meeting b. ORIGINATING DEPARTMENT Planning ITEM NO. Appoint HRA Officers John Hinzman, :fit City Planner Request The Housing and Redevelopment Authority (lIRA) is asked to appoint officers for 1998. The lIRA may either re-appoint last year's officers or make new appointments. Last year's officers were: . Chair . Vice Chair . Secretary\Treasurer Jack McKelvey Mike Knight Bonnie Dehn Support staff include: . Treasurer . Secretary Shirley Clinton Marcie Peach J , / " / " " ) CITY OF ANDOVER HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR ACTION AGENDA SECTION HRA Meeting ITEM No.7. Public Hearing': 1998 CDBG Projects and Budget Request DATE: lanuary 20. 1998 ORIGINATING DEPARTMENT Planning John Hinzman, City Planner The Andover Housing and Redevelopment Authority (HRA) is asked to hold a public hearing to discuss and approve the 1998 Community Development Block Grant (CDBG) Projects and Budget. Priorities include the following: . Updating the Andover Comprehensive Plan. . Assistance to Public Service Agencies (Meals on Wheels, ACCAP, etc.). . Assistance to Park Handicap Accessibility Projects. ProDosed Bude:et Staff proposes the following allocation amounts: Proiect Comprehensive Plan Public Service Pool Park Handicap Accessibility Anoka County Administrative Fee TOTAL 1997 Allocation $17,418 $28,200 $6,000 $1,000 1998 ProDosed $14,984 $30,000 $8.000 $1,000 $52,618 $52,984 / , / F ) \ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA HRA RES. NO. R -98 A RESOLUTION APPROVING THE 1998 COMMUNITY DEVELOPMENT BLOCK GRANT BUDGET TO BE USED TO CONDUCT PROJECTS WITHIN THE CITY OF ANDOVER FOR THE BETTERMENT OF ANDOVER RESIDENTS. WHEREAS, the Housing and Redevelopment Authority recognizes the need to use Community Development Block Grant funds for the betterment of Andover residents; and WHEREAS, the County of Anoka makes said funds available to the City through the United States Department of Housing and Urban Development, following guidelines established for the use of Community Development Block Grant funds; and WHEREAS, the City will receive funds distributed by Anoka County to conduct projects for the residents of the City for the 1998 fiscal year; and WHEREAS, a public hearing notice was published in the Anoka Union indicating a translation service would be provided as deemed necessary. NOW, THEREFORE, BE IT RESOLVED, that the Housing and Redevelopment Authority of the City of Andover hereby approves the 1998 Community Development Block Grant Projects and Budget. Adopted by the Housing and Redevelopment Authority of the City of Andover on this 20th day of Januarv. 1998. CITY OF ANDOVER ATTEST: J.E. McKelvey, Chairperson Victoria Volk, City Clerk Attachment \ 1998 CDBG Budget / 1997 1998 Proiect Allocation Prollosed Comprehensive Plan $17,418 $14,984 Public Service Pool $28,200 $30,000 . Park Handicap Accessibility $6,000 $8,000 Anoka County Administrative Fee $1,000 $1,000 TOTAL $52,618 $52,984 . , . ; \ ) " / Project #1 PRELIMINARY PROJECT REOUEST Anoka County Community Development Block Grant - 1998 I. PROJECT NAME Andover Comprehensive Planning II. PROJECT ACTIVITY The proposed project will update and improve long range planning efforts within the City. The current Andover Comprehensive Plan was completed in 1991 and approved in 1995. It addresses few, ifany, housing (low and moderate income) issues. Because of the rapid growth experienced by Andover, the Comprehensive Plan should address public services and facilities. Administrative costs will be included in this project. , 1 All residents of the City of Andover will benefit from the update and improvement of the City's Comprehensive Plan. As the City continues to grow, residents will be better served if the City has long-range goals and plans with which to guide development. III. & IV. PROJECT DURATION The Metropolitan Council requires all cities within the seven county metropolitan area to have an approved, updated comprehensive plan by December 31, 1998. Activities include plan preparation, public input, City approval, Metropolitan Council approval and publication. The City Comprehensive Plan will guide development and City improvement, if implemented properly, for the next five to seven years...into the next century. V. This project would address the problems of housing, sewer and water capacity planning, parks and recreation, public facility development, commercial development and other development and growth issues. VI. The Andover City Council proposes to use $14,984 in 1998 for the task of updating the Comprehensive Plan. Total dollars spent will depend upon the resources needed to resolve the issues imposed upon the City by Met Council. ) VII. 1998 Planning Costs -- $14,984. VIII. Because this project will be a City-wide effort, it is difficult to determine at this '. , J , , J \ / time the exact number of households that will be incorporated into this project. Page 2 Andover CDBG Proposal Comprehensive Plan January 20, 1998 It is expected that the project will impact the community as a whole. IX. Andover believes that planning long range growth is vital to the proper use of resources within the City, including finances and land. As the City continues to improve long range planning efforts within the City, all residents will benefit from a better living environment. x. John Hinzman, City Planner, is the project contact person. XII. David L. Carlberg, Community Development Director, Jean McGann, Finance Director and William G. Hawkins, City Attorney, are the individuals authorized to request reimbursements for project expenses. XIII. PROJECT SCHEDULE July 1, 1998 - June 30, 1999 - Revisions to Overall Comprehensive Plan '\ Project #2 PRELIMINARY PROJECT REOUEST Anoka County Community Development Block Grant - 1998 I. PROJECT NAME Andover Public Service Assistance Program II. PROJECT ACTIVITY The proposed project will continue as it has in the past to assist several local public service programs that serve low and moderate income families or individuals. The City will designate a portion of the CDBG funds for programs that meet CDBG criteria. An application procedure, approved by Anoka County, will be used to determine which programs receive funding. The application will be similar to the one used in previous years. All public service programs must serve low and moderate income individuals. Administrative costs will be included in / , , j this project. III. & IV. PROJECT DURATION This will be an on-going project. The Andover City Council believes that programs that serve low to moderate income families/individuals should receive some level of funding from the CDBG funds annually. V. This project would address the problems of services for senior citizens, handicapped individuals and services for the homeless. VI. The Andover City Council proposes to use at least $30,000 in 1998 for public service programming. Total dollars spent will depend upon the number and amount of the requests received by the City. VII. Public Service Budget $30,000 \ ) VIII. Because this project will be a City-wide effort, it is impossible to determine at this time the number of households that will be incorporated into this project. The actual figures will be determined once awards have been made and reports from subrecipients have been received. It is expected, as in past years, that a number of Andover and area households would be effected. \ \. .J Page 2 Andover CDBG Proposal Public Services January 20, 1998 IX. Andover believes that its financial involvement in public service program funding is vital to the growth of services required for a growing community. Andover recognizes the need for programs that serve both local and regional clientele and this effort is part of the overall effort to fund public service programs throughout the Twin Cities metropolitan area. X. John Hinzman, City Planner, is the project contact person. XII. David L. Carlberg, Community Development Director, Jean McGann, Finance Director and William G. Hawkins, City Attorney, are the individuals authorized to request reimbursements for project expenses. XIII. PROJECT SCHEDULE \ January 21, 1998 - February 20, 1998Receive Applications, March 3,1998 HRA review and awarding of funds to Public Service Agencies , / Project #3 . . , PRELIMINARY PROJECT REQUEST Anoka County Community Development Block Grant - 1998 I. PROJECT NAME Andover Park Handicap Accessibility Project. II. PROJECT ACTIVITY The proposed project is continued from 1997. The project funds will be used towards making existing parks handicapped accessible. The funds will be used for sidewalk ramps, etc. The total number of persons receiving benefit from this project is unknown at this time. III. & IV. PROJECT DURATION This will be an on-going project in the City of Andover. This City will evaluate the project in the near future to determine the program's effectiveness and if the program will continue. V. This project would address the problems of making the City's park system handicap accessible. VI. The City is requesting $8,000 be allocated toward the project for the 1998 fiscal year. VII. 1998 Handicapped Accessibility Project expenditure: $8,000 VIII. Because this project will be a City-wide effort, it is impossible to determine at this time the number of households that will be served by this project. IX. The use of funds for handicapped accessibility is anticipated to be long term project for the City of Andover. The City recognizes the need to construct parks that are handicapped accessible to improve the quality of parks for all residents of the City. .' \ ) ; \ , , Page Two Andover CDBG Proposal Park Handicap Accessibility January 20, 1998 X. John Hinzman, City Planner is the project contact person. XII. David 1. Carlberg, Community Development Director, Jean McGann, Finance Director and William G. Hawkins, City Attorney are the individuals authorized to request reimbursements for project expenses. XIII. PROJECT SCHEDULE March 1, 1998 - July 1, 1998 Park Board to determine exact use of funds for accessibility improvements. July 1, 1998 - June 30,1999 Construction of improvements. CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , / DATE: lanuary 20 AGENDA SECTION ORIGINATING DEPARTMENT Staff, Committees, Commissions Administration Richard Fursman ITEM NO. ~ Consider Spring Town Meeting The City Council is requested to consider a spring town meeting. The topic oflast falls' meeting was "Youth First". If it is the Council's wish to hold a meeting, then an open forum or a topic format should be decided on. The town meeting may be helpful as a precursor to the 1999 budget process. Possible topics of discussion could be: ) * Snowplowing * Police Services * Growth * MTC (Transportation) * Economic Development * Etc. . , , , / CI1Y OF ANDOVER REQUEST FOR COUNCIL ACTION , , / DATE: January 20, 1998 AGENDA SECTION Staff, Committees, Commissions ORIGINATING DEPARTMENT City Clerk U.O. ITEM NO. cr . Schedule Board of Review Anoka County has requested that we schedule the Board of Review so they have time to prepare the notices to the residents. The Board of Review can be held any time between April 13 and May 31, although it must be adjourned by the 31st of May. Dates available would be: ) Thursday, April 23, 1998 Thursday, April 30, 1998 Thursday, May 14, 1998 , ) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION - " \ . DATE: lanuary 20. t 998 ITEM NO. Reduce EscrowlDeveloper Improvements/ Chesterton Commons 10. ORIGINATING DEPARTMENT $ Todd J. Haas, Engineering AGENDA SECTION Non-Discussion/Consent Item The City Council is requested to reduce the development contract letter of credit (developer improvements) for the Chesterton Commons development. Letter of Credit # Amount Available Reduce To Reduction Chesterton Commons 275 $11,299.50 $1,725.00 $9,574.50 City is recommending the Letter of Credit be reduced subject to the following: " , I . Pay Anoka Electric Cooperative the cost of installing the street lights. . Submit a cash escrow (signs, legal, eng., etc.) to cover the debt plus future expenditures for the development. NOTE: The developer needs to meet with the City Engineer to determine the appropriate amount of escrow. " .J -~ ,,/ Che,f.rfr>.tt ~W1~O" So General Requirements: 1. Street lighting shall be owned, installed, operated and maintained by the electric utility company. City and electric utility company shall enter into a contractual agreement on the rate and maintenance of the street lighting system. 2. It shall be the responsibility of the Developer to: a. Advise all lot purchasers of their responsibility for street lighting operating charges. b. Pay for street light charges for all lots owned by the Developer. I. The Developer shall dedicate and survey all storm water holding ponds as required by the City. The Developer shall be responsible for storm sewer cleaning and holding pond dredging, as required, by the City prior to completion of the development. J, The Developer shall be responsible for securing all necessary approvals and permits from all appropriate Federal, State, Regional and Local jurisdictions prior to the commencement of site grading or construction and prior to the City awarding construction contracts for public utilities. K. The Developer shall make provision that all gas, telephone and electric utilities shall be installed to serve the development. L. Cost of Developer's Improvements, description and completion dates are as follows: Description of Imorovements Estimated Cost It 5CO Date to be Comoleted 1. 5.......1'... (1oN,_1 "/~ ~ l! c> 2. )...cT c.,~,,,""Y.s 3, S,I-c...T J-.sJ.T'J -1,(J.::J(;J :tI o . 4. ~-r.._T $,.,...(,,,:) :;co 5. 6. 4 I ~ 7. 8. Security Requirement (150%) I O~t7. D~ " $ 6, .6-rf1 cO ISO.OO $ 9BJ. lJ () Us-o.OD $ ~J SJJ.4fJ 17:J.>; OeJ $ --f;,J.~q ~ Total Estimated Construction Cost For Developer's Improvements: Estimated Legal, Engineering and Administrative Fee (15%) Total Estimated Cost of Developer Improvements M. Construction of Developer's Improvements: 1. Construction. The construction, installation, materials and equipment shall be in accordance with the plans and specifications approved by the City. 2. Insoection. All of the work shall be under and subject to the inspection and approval of the City and, where appropriate, any other governmental agency having jurisdiction. 3. Easements. The Developer shall dedicate to the City, prior to approval of the final plat, at no cost to the City, all permanent or temporary easements necessary for the construction and installation of the Developer's Improvements as determined by the City. All such easements required by the City shall be in writing, in recordable form, containing such terms and conditions as the City shall determine. 4. Faithful Performance of Construction Contracts and Bond. The Developer will fully and faithfully comply with all terms and conditions of any and all contracts entered into by the Developer for the installation and construction of all Developer's Improvements and hereby guarantees the workmanship and materials for a period of one year following the City's final acceptance of the Developer's Improvements. Concurrently with the execution hereof by the Developer, the Developer will furnish to, and at all times thereafter maintain with the City, a cash deposit, certified check, Irrevocable Letter of Credit, or a Performance Bond, based on one hundred fifty (150%) percent of the total estimated cost of Developer's Improvements as indicated in 5 " " / , J / \ / l\nl1fnrb llIrurlnpmrttt QInrpnrntinl1, ]JUt. 3640 - 152nd Lana ~J.W. . Andover, MN 5530-+ . 612-427-0435 December 29r 1997 ~r~. Scott Erickson :i :~. ::::ginee:.~ Ci ty of Al1dc'\,"-=r 1685 Crosstown Blvd NW Andover, MN 55304 Dear ~[=. E=ickso~1 Ash~ord Development Corporation, !nc. ~ed~ctii:ns ~n ~scrows a~ th~ conditions ~ave been c~~pleted. RECEIVED DEe 2 9 1997 CITY OF ANDOVER r2qllests the following that r~qui=ed the escrc~;s ?,/)JECT ~ Chesterton Commons L1.Jt 20rners St:~eet Li>]hts $4,550 1 GOO 33,350 X15% 832 Total Reduction for Chesterton Commons Crownpointe Lot Cc~ners $2,450 Uncompleted Grading 1,500 $3,950 X15% 592 Total Reduc~ion fc~ ~rc'w:l Pointe $5;550 O":l'"") W..J:.- $6/382 Xl.50 $9,573.00 53,950 592 $4,542 X1.50 56,813 \ ) " ) \ '- ) Anqfnrb 1l1rurlnpntru1 OInrpnratiI11t, lint. 3640 - 152nd Lane N.W. . Andover, MN 5530.1 . 612-427-0435 PP.GJECT Wevbridqe. Third Addition ~,:" ': S t -:~:.:: ~-_:] S :- .:: 3. i ::-~: C') n t ;.-~) 1 S:,600 500 500 $3,600 XI51e, 540 Street Hai~1tance. Total Reduction for Ney~~idge, Third Addition Crown Pointe East. 2nd Addition Lot Corners $1,350 ~{13 % 202 St:'''~et ~ights $1,000 $3,600 540 $4,140 Xl. 50 $6,210 ,,1,350 202 51,552 Xl. 50 $2,329 Note: A check from Ashford Development Was given and cashed by the City. Please =efund this in cash. . Crown . Pointe East.. Uncompleted General Site Grading Iron Monuments $3,000 2,675 $5,675 X15% 8 ~, :l.!. Excess Escrow Tota.l Reduction for Cr\)\.rn Pointe East $5,675 851 $5,526 X1.50 59,789 4,354 514,143 . " / l\al1fnrb 1llrurlnplUptU <lInrpnratton. lJnr. 3640 - 152nd lane i'LW . Andover, MN 55304 . 612-427-0435 !.lote: The .::r:~y ;::'l'3(~r::'i,v ~hat sh(}uld be lef~ 15 the Erosion Con~ro!,;Stre~t Sweeping 'J~ 32;000 :32 I .J00 52,000 X 15 ~~ 300 300 52,300 XI.50 53:450 Escr~w Be:Lg He:d = L~ss .z;.bc.~./~ Excess Reql.lir~d Escrow 517,593 9,789 4.334 $3,450 , / Wittinaton Ridae \ '\ , / S~te Grading and Erosion Street Malntenance Control 55,000 1,000 6 000 512,000 X15''; 1:800 1,800 13,800 XI.50 stor~ Sewe~ CO~5trl!,:~ion $12: 000 Total Recu2tion for Wittington Ridge $20,700 Some of the above escrows were given to the City in the form of L2tte~-s of C:edit a,ld some were given in cash. Please refund ac~:ord~ngly. T~an~ you. S in;:e~>?l:l; ~W~ Jerry Windschitl, President Ashfo~d Develcpme~t Corporation, Inc. JAN.15.1998 12:10PM TO'ANDOVER NO. 115 P.1/2 \ / November 18, 1997 Mr. Scott Erickson, PE City of Andover 1685 Crosstown Blvd. Andover, Mn 55304 RE: Plat of Chesterton Commons Dear Scott: " As of this day we have completed setting .all the proeprty corners On the above mentioned plat. If you have any questions, please feel free to contact me. 1 Sincerely, HAKANSON ANDERSON ASSOCIATES, INC. c~;(~s Minnesota Licen~e No. 18420 kas cc: Jerry Windschitl, Ashford Development 2054.16,se3 \ , ) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ DATE: lanuary 20. 1998 /' AGENDA SECTION Non-Discussion/Consent Item ITEM NO. Reduce EscrowlDeveloper Improvements/ Crown Pointe J J . ORIGINATING DEPARTMENT ~ Todd J. Haas, Engineering The City Council is requested to reduce the development contract letter of credit (developer improvements) for the Crown Pointe development. Letter of Credit # Amount Available Reduce To Reduction Crown Pointe 242 $7,675.00 $3,450.00 $4,225.00 City staff is recommending the Letter of Credit be reduced subject to the following: " .' . Surveyors certification that lot corners are in. . Submit a cash escrow (signs, legal, eng., etc.) to cover the debt plus future expenditures for the development. NOTE: The developer needs to meet with the City Engineer to determine the appropriate amount of escrow. We are not recommending the grading escrow be returned due to the large piles of sand that need to be removed from the site. \ ) ,;::-~ iij, ~. r,;);J a eoWf1 {;, /11 +e- General Requirements: 1. Residential street lighting . shall be owned, installed, operated and maintained by the electric utility company. City and electric utility company shall enter into a ~ontractual agreement on the rate and maintenance of the 'street lighting system. 2. It shall be the responsibility of the Developer to: a. Advise all lot purchasers of their responsibility for street lighting operating charges. b. Pay for street light charges for all lots owned by the Developer. I. The Developer shall dedicate and survey all storm water holding ponds as required by the City. The Developer shall be responsible for storm sewer cleaning and holding pond dredging, as required, by the City prior to completion of the development. J. The Developer shall be responsible for securing all necessary approvals and permits from all appropriate Federal, State, Regional and Local jurisdictions prior to the commencement of site grading or construction and prior to the City awarding construction contracts for public utilities. K. The Developer shall make provision that all gas, telephone and electric utilities shall be installed to serve the development. L. Cost of Developer's Improvements, description and completion dates are as follows: -. " Description of Imorovements Estimated Cost Date to be Comoleted 1. 2. 3. 4. 5. 6. 7. 8. '/_0 -I .:::"',-~ er->" -II-i?J I,~O.. 0 D 10 V,7o:::.:,....,p/,d<:<./ar.~J,~ -# /J 5"'-"0,00 ..:z:/ r/"y Cros"d- C:o..,lr,,! .1/ 5~o, o~ Total Estimated Construction Cost For Developer's Improvements: ~ooe::>.oo $ ...,1 ~~~, 9 <;) "I Estimated Legal, Engineering and Administrative Fee ( 16' %) Total Estimated Cost of Developer Improvements ~/, 'j I ',//,7 $ -/. t 7, C 0 3.CC>, dc:> " $ ~ j f"7, 0 0 z..3~,Q;) $ ::J, ~7.5'. 00 3 ,-/sz"c:o , Security Requirement (150%) M. Construction of Developer's Improvements: 1. Construction. The construction, installation, materials and equipment shall be in accordance with the plans and specifications approved by the City. 2. Insoection. All of the work shall be under and subject to the inspection and approval of the City and, where appropriate, any other governmental agency having jurisdiction. 3. Easements. The Developer shall dedicate to the City, prior to approval of the final plat, at no cost to the City, all permanent or temporary easements necessary for the construction and installation of the Developer's Improvements as determined by the City. All such easements required by the City shall be in writing, in recordable form, containing such terms and conditions as the City shall determine. .' 4. Faithful Performance of Construction Contracts and Bond. The Developer will fully and faithfully comply with all terms and conditions of any and all contracts entered into by the Developer for the installation and construction of all Developer's Improvements and hereby guarantees the workmanship and materials for a period of one year following the City's final acceptance of the Developer's Improvements. Concurrently with the execution hereof by the Developer, the Developer will furnish to, and at all times thereafter maintain with the City, a cash deposit, certified check, Irrevocable Letter of Credit, or a Performance Bond, based on one hundred fifty (150%) percent of the total estimated cost of Developer's Improvements as indicated in Paragraph K. An Irrevocable Letter of Credit or Performance Bond shall be for the exclusive use and benefit of the City of Andover and shall state thereon that the same is issued to guarantee and assure performance by the Developer of all the terms and conditions of this Development Contract and construction of all required improvements in accordance with the ordinances and specifications of the City. The City reserves the right to draw, in whole or in part, on any portion of the Irrevocable Letter of Credit or Performance Bond for the purpose of guaranteeing the terms and conditions of this contract. The Irrevocable Letter of Credit or Performance Bond shall b! '_t'- l\sl1fnrb mrurlnpmrtt1 QTorporattou1 1Jnr. 3640 - 152nd Lane N.W. . Andover, MN 55304 . 612-427-0435 DeceODer :9, 1997 RECEIVED M~. Sc~~~ Erickson DEe 2 9 1997 CITY OF ANDOVER -:i :':l E11gin.ee::.- c:.. t:[ of rl~1do\"',?r : E:; -: ;::-'][3;= ": :yJ~l =:. 'ld NW A~dJ~'eri ~1tJ S5E04 0~3r M=. E~ickscn[ Ash~0r~ Gevel~pme~t ~!)~p()ration, !~C. r2q'lEsts the ~:)llo~~ing ~~d~C~lC~:~ i~ Escr~w.; 3E t~~ ;:onditil:ns t~a~ r~qu~~2c th2 83;:~C~;S :l~~!e .Jee~ :~8)1~~~d. -::='J.7::,~'T Ch~3~e~to~ C0~~O:!3 :'ct ':.:r:'l~?l>; 34. :=.5::' 1 :JC:(1 3t:..~e,=:~ L~'1l1'7:S .;:;:=:.0 S5.530 Xc ~.'.', ~..,...., -.......;.. ? :; .-.: --: ?~..... y'_1 I _"-'~ "ct. 50 Total R2d~cticn for Chesterton Ccmmons S9[573.00 ~ Crown Pointe Lot Corners uncompleted Grading $2,450 1 500 $3,950 X15% 592 53,950 Total Reduction for Crown pointe 592 $4,542 Xl.50 $6,813 ,. CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ , / DATE: lanuary 20. 1998 ITEM NO. Reduce EscrowlDeveloper Improvements/ Weybridge 3rd Addition / ~. ORIGINATING DEPARTMENT Todd J. Haas,~ Engineering AGENDA SECTION Non-Discussion/Consent Item The City Council is requested to reduce the development contract letter of credit (developer improvements) for the Weybridge 3rd Addition development. Cash Escrow Amount Available Reduce To Reduction Weybridge 3rd Add $6,210.00 o $6,210.00 City staff is recommending the cash escrow be reduced subject to the following: - Surveyor's certification that lot corners are in. " , I L. Cost of Developer's Improvements, description and completion dates are as follows: Description of Imorovements Estimated Date to be Cost Comoleted j/~ ::r w/y I~ /"I<j' c:> .t/ .;S...;,__oo :::r w Jy IS, /C;c;l, c::::> .:1/ .5~o ,..,.... , -::s _/y I~ 1<;'" c::> 1. Lor ..sr...K.~ 2. E,."'-$.;,.... ~o..t,.o I 3. ..:St;.~c.+ /'1o..~f. 4. 5. 6. 7. 8. Total Estimated Construction Cost For Developer's Improvements: M. Construction of Developer's Improvements: $ ~ bOO.oC> 0 J $ 5'{0.00 D $ 4./.J,'0. 00 0 $ ..( 2/"> f"')r\ <::) I \ Estimated Legal. Engineering and Administrative Fee (-'5-%) Total Estimated Cost of Developer Improvements Security Requirement (150%) 1. Construction. The construction, installation, materials and equipment shall be in accordance with the plans and specifications approved by the City. 2. Insoection. All of the work shall be under and subject to the inspection and approval of the City and, where appropriate. any other governmental agency having jurisdiction. -5- r;. .:. 4.-. l\nl1fnrb 1llrurlnpmrttt <lrnrpnratinut lJUt. 3640 - 152nd Lane N.W. . Andover, MN 55304 . 612-427-0435 PP.OJPCT > ',vevbridae, Third Addi tio!1 Lo~ st3.:'~:'~:<] 3:.':;S:'.J:1 C8nt:..:>1 S~raet ~iai~tance $2,600 500 =. ,")r, _.'J'.' $3,500 X13~:', :40 T:J~3: Red~ct~o~ f~r ~ay~ri~g21 ~~ird ~dd~tion ~-:rOf4n pointe East, 2:1d .:l.ddit='..Ol'! Lo~ .:,::J..-n?r3 S1:250 "t '?'..., :: rJ~ _::..~ - -') .,.-."'" ~ l~_; '- St:'.:=.:~t ~igl1t:3 .:: 1: 00:) :-Jot:? : A check ~rom Ashford D:~'!elopffient ~as give~ th~ City. ?1~~s2 ~ef'l~d this in cash. Crcwn p~inte ~ast Uncompleted Ge~eral Site Gr-ading I::..-on Monuments $3JOCO 2.F75 $5,675 Xl5:?;; 851 Excess Escrow Total Reduction for Crown Po~nte East ~ 3 I G tJ C ': '"~::. -'1 ',., .j': : .;. -! 'J ,...- . : ~') 56,21:) '~:J3=,C 202 -... -,...... ;~ 1. .- :....' ~..::: -':"''t - '"' ',-i.., ']'-.1 ...~ --:--1"" .;. _ , _' ,-u a.::c! .... -::0 ,..-;... .:::,r1 ,-,_..~J.,:,'_-_,- by $5,675 .'351 $6,526 Xl.50 $9,789 4,354 514,143 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION '\ DATE: lanuary 20. t 998 , j ITEM NO. Reduce Escrow/Developer Improvements/ Crown Pointe East 2nd Addition /3. ORIGINATING DEPARTMENT Todd J. Haas, /' Engineering AGENDA SECTION Non-Discussion/Consent Item The City Council is requested to reduce the development contract letter of credit (developer improvements) for the Crown Pointe East 2nd Addition development. Reduce To Reduction Letter of Credit # Amount Available Crown Pointe East 2nd Addition 266 $13,540.00 $11,212.50 $2,327.50 , , City staff is recommending the Letter of Credit be reduced subject to the following: . Submit a cash escrow (signs, legal, eng, etc.) to cover the debt plus future expenditures for the development. NOTE: The developer needs to meet with the City Engineer to determine the appropriate amount of escrow. The release of the street lights is in the payment of bills. , , / " efo,,^, r..,O'\te. ~#I.$r Z~ AOcli-not"l .Jl (ii' . ',"I General Requirements: 1. Residential street lighting shall be owned, installed, operated and maintained by the electric utility company. City and electric utility company shall enter into a contractual agreement on the rate and maintenance of the street lighting system. 2. It shall be the responsibility of the Developer to: a. Advise all lot purchasers of their responsibility for street lighting operating charges. b. Pay for street light charges for all lots owned by the Developer. I. The Developer shall dedicate and survey all storm water holding ponds as required by the City. The Developer shall be responsible for storm sewer cleaning and holding pond dredging, as required, by the City prior to completion of the development. J. The Developer shall be responsible for securing all necessary approvals and permits from all appropriate Federal, State, Regional and Local jurisdictions prior to the commencement of site grading or construction and prior to the City awarding construction contracts for public utilities. K. The Developer shall make provision that all gas, telephone and electric utilities shall be installed to serve the development. L. Cost of Developer's Improvements, description and completion dates are as follows: Description of Imorovements Estimated Cost Date to be Comoleted 1. Grading & Certification $5,000 6-l-97 2. Erosion Control $500 3. Dead & Diseased Trees $l,OOO 4, Lot Corners $1, JSO 8-30-97 o 5. 6. 4 7. 8. Total Estimated Construction Cost For Deyeloper's Improvements: Estimated Legal, Engineering and Administrative Fee C.l5- %) Total Estimated Cost of Developer Improvements Security Requirement (150%) $ 7,B30 (s? S-tX' . t:)t:) $ 1.111 <:J7S': DO $ 51,927 7"i7S".00 $ ...l3, $49 11,2.1.2.5"'0 M. Construction of Developer's Improvements: 1. Construction. The construction, installation, materials and equipment shall be in accordance with the plans and specifications approved by the City, 2. Insoection. All of the work shall be under and subject to the inspection and approval of the City and, where appropriate, any other governmental agency having jurisdiction. 3. Easements. The Developer shall dedicate to the City, prior to approval of the final plat, at no cost to the City, all permanent or temporary easements necessary for the construction and installation of the Developer's Improvements as determined by the City. All such easements required by the City shall be in writing, in recordable form, containing such terms and conditions as the City shall determine. 4. Faithful Performance of Construction Contracts and Bond. The Developer will fully and faithfully comply with all terms and conditions of any and all contracts entered into by the Developer for the installation and construction of all Developer's Improvements and hereby guarantees the workmanship and materials for a period of one year following the City's final acceptance of the Developer's Improvements. Concurrently with the execution hereof by the Developer, the Developer will furnish to, and at all times thereafter maintain with the City, a cash deposit, certified check, Irrevocable Letter of Credit, or a Performance Bond, based on one hundred fifty (150%) percent of the total estimated cost of Developer's Improvements as indicated in 5 . / 2\aqfnrb lllrurlnpmrttt <1tnrpnr&1inut 1Jur. " 3640 - 152nd Lane N.W. . Andover, MN 55304 . 612-427-0435 PP.OJ~CT 'iievbridqp, Third ,!I.edition Lc:t st.E:.:'::.~:g ::::~si )1: ':-:::1t:-.'):!. :52,600 500 ~: :;n 53:500 S~r.~2t Ma~~t2nce ..{~ -:: :::: :~:) ?~)t3: ?~~~ct~o~ :~r ~2y~ri~g2; ~~ird ~d~~t~o~ >> .:r"ot""n P0inte :;.3.st 2:10. ~dc~:. ~~_0:1 Lo t ;.:.:::.~n e r,; .:;:...... ; .:: ~J -.::-"t ':: .~ --' - " 2C:: / st:.~=.;=-=: ~igll~3 ;_;1:00'.J :Jot:e: ~ cher:k ~=crn Ashford De'Jelopment :...1.3.5 'Ji'/e:: cash. ~,... .-_ /'"'i..; ......... '-",,,:; .......;.. '-.1 . ?:~~5a ~eftlnd ~h~s in Crcwn Pointe B3St u~completed GeGeral ,SJ I ;;:JC; Si t.? G~-a.di:lg Il"~n :'-1onument.s 2.F7'S $5,675 X15~ 851 Excess Escrcw Total Reduction for Crown Po~nte East ",\l~ II" $3;GGC c..:..: ("- ... t ".~.-' .:,,~: l.~:j : () :::6;:: 1:) 31, :: 5, () ~O'2 ;3:: 3=2 -.:--1 ~:1 -".I 52,:::3 a::~ casb.,?'j by $5,675 =351 $6,526 Xl. .50 $9,789 4,354 514,143 \ J / \, J JAN.15.1998 12:10PM NO. 115 P.2/2 October 20, 1997 Mr. Scott Erickson, City Engineer City of Andover 1685 Crosstown Blvd. NW Andover, MN, 55304 Re: Crown Point East Second Addition Dear Scott: As of October 13, 1997, we have set all of the monuments on the above mentioned plat. If you have any questions, please feel free to contact me. Sincerely, HAKANSON ANDERSON ASSOCIATES, INC. ~~#-- Charles R. Chris oph rson, RL5 CIH cc: Jerry Windschitl - Ashford Development 2054-16.se2 " J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION " DATE: lanuary 20. 1998 , J ITEM NO. /4- ' Reduce EscrowlDeveloper Improvements/ Crown Pointe East ORIGINATING DEPARTMENT ~ Todd J. Haas, Engineering AGENDA SECTION Non-Discussion/Consent Item The City Council is requested to reduce the development contract letter of credit (developer improvements) for the Crown Pointe East development. Letter of Credit # Amount Available Reduce To Reduction Crown Pointe East 201 $17,593.00 $3,450.00 $14,143.00 City Staff is recommending the Letter of Credit be reduced subject to the following: , ) . Engineers Certification that the site is graded is according to the most current grading plan. If the City Council recalls, the developer revised the grading plan to allow homes to be built on the Outlots. . Surveyors Certification that lot corners are in. . Submit a cash escrow (signs, legal, eng., etc.) to cover the debt plus future expenditures for the development. NOTE: The developer needs to meet with the City Engineer to determine the appropriate amount of escrow. " I :d ~] General Requirements: 1. Residential street lighting shall be owned, installed, operated and maintained by the electric utility company. " City and electric utility company shall enter into a contractual agreement on the rate and maintenance of the street lighting system. 2. It shall be the responsibility of the Developer to: a. Advise all lot purchasers of their responsibility for street lighting operating charges. b. Pay for street light charges for all lots owned by the Developer. H. The Developer shall dedicate and survey all storm water holding ponds as required by the City, The Developer shall be responsible for storm sewer cleaning and holding pond dredging, as required, by the City prior to completion of the development. I. The Developer shall be responsible for securing all necessary approvals and permits from all appropriate Federal, State, Regional and Local jurisdictions prior to the commencement of site grading or construction and prior to the City awarding construction contracts for public utilities. J. The Developer shall make provision that all gas, telephone and electric utilities shall be installed to serve the development. K. Cost of Developer's Improvements, description and completion dates are as follows: Description of Imorovements Date to be Comoleted 1. L.1.vCo.~ fl.:;Te..1 G~....~..I s,rc... ~loo-.4d.6"".J 2, "'N<..c_I....J 1"/ ;lvJ ,Iv<- 41;) r l I ) J 1 -1'1, 7~ ;: v~ ~1 . 'C<AT 0:- <: ~"4 ':"J ~. S1"r<.r c.c.v.:;'"t"'''''''''T:,oJ f 3. ~;c~),J C",......7...,,' IS'-~c#.T s~~e.l';';'J 2,SS~.~e P"q;... iO <.!.:.-r.~'L"""'G a C'j,l/..vc, IJS~e j ceo) o Po:-,J ~D)(fI"""'iv..Sly r.:leaseJ) o p?,J (If.aooo) 4. :::C~a \I W\Q II/",J. _~ 'VIS -:l,y,.{.Ou pr'er- "1"0 CL~~.F';r~r~F t.~ Cc.:.c. !4--1 IJJ~~ 3...::0....} 5. ; -4- / r / .(J <-' Total Estimated Construction Cost For Developer's Improvements: ~2COO $ :l 7. B I (). 0 () Estimated Legal, Engineering and Administrative Fee C_lL %) " $ iro ~s: 1..:,... ;300 Total Estimated Cost of Developer Improvements ~ $ -rr~-C"v.l.7Ce- 2,3a:) $ +tr,~-"'r.r;-lJtJ- *~'i$V Security Requirement (150%) L. Construction of Developer',s Improvements: 1, Construction. The construction, installation, materials and equipment shall be in accordance with the plans and specifications approved by the City. 2. Insoection. All of the work shall be under and subject to the inspection and approval of the City and, where appropriate, any other governmental agency having jurisdiction. 3. Easements. The Developer shall dedicate to the City, prior to approval of the final plat, at no cost to the City, all permanent or temporary easements necessary for the construction and installation of the Developer's Improvements as determined by the City. All such easements required by the City shall be in writing, in recordable form, containing such terms and conditions as the City shall determine. The Developer shall also grant a permanent easement for street and utility purposes over Outlot C of the plat, 4. Faithful Performance of Construction Contracts and Bond. The Developer will fully and faithfully comply with all terms and conditions of any and all contracts entered into by the Developer for the installation and construction of all Developer's Improvements and hereby guarantees the workmanship and materials for a period of one year following the City's final acceptance of the Developer's Improvements. Concurrently with the execution hereof by the Developer, the Developer will furnish to, and at all times thereafter maintain with the City, a cash deposit, certified check, Irrevocable Letter of Credit, or a Performance Bond, based on one hundred fifty (150%) percent of the total estimated cost of Developer's Improvements as indicated in Paragraph K. An Irrevocable Letter of Credit or -5- ">0 ~"" 1\n4fnrb 1ilrurlopmrnt QJorporattnu. ]Jut. 3640 - 152nd Lane N.W. . Andover, MN 55304 . 612-427-0435 F?:).]:SCT Wevbridq9 Third A~d~t~c~ L::.'--= st::~:::.::g ::;; : ( ;S:J;) C,",'" _' '..I '..J :::..~::; s:. ~:: ':~:::~ ;::~.')l S ': :.~ ,:?, ? t :"! a.:':: t ~~:-:. ~..:>? ::: :;n :;.':' ; :S;J:) -;"' 1 :::. 0_ '.. ~ . ", - :'.} :'~):: ::.1.: ?_~d:..:ct:'Cl:.. ~2y~ridq2j ~t~~~ :' ....:t"'::';!...'; ......... -..'-~'-- - -- - '-,;.;. - ..........~ .;.. .....l.. ~rOW!l P0i~tp ~a3t 2~d Addi~~n:1 -.. -........ ::.:: !.:,::-~:.-n2 r.=' '-' - . ~. ".' -' ~,..., ,:"', --- - . s :::.~~.:::~: :. i g1:"':;3 ;: CO) ,..\0 ,," - .::,"\;...., ,~ _ .. "." '..J ,_, r:.:.: ."" _ 1 .. -, ..... .:.~ : .:. "'! ;-, -..... ,:,"1 .:: i. / :::1 ...., -:":=."'\ :. .;. I - -"-' ~o~ ..' _ :3:: -.:-: . ~: t) 82;:::8 :'in:':::? : A chef:}: ==crn Ash~or~ D~~!elo]ffie~t ~as ]i.!e~ a~~ c~2h?~ by t.h"::: Ci;:~-~ ?=-~.'lS2 ~-e=~1~:C. ":111:=, i:l c3.sh. Crcwn Poi-nte Bas"": u~~om~lete~ Ge~eral sit:~ Gi-ac.:'21g !:':~)11 :v!OllUl-:1en t3 ~..., .......ir, ';. ..J , ,~. '~' '-~' - "~-- I ......... ~ . '." , .~=,675 :~15 ~'. .~::; .. '~....I .:.. E:{cess Escrow Total Reduction for Crown Po~nte East S5r575 "=3~, 1 $0,525 Xl.50 59,789 4,35~ 514,143 , / Anl1fnr~ mrurlnpmrnt QInrpnratiol1t 1Jur. 3640 - 152nd Lane N.W. . Andover, MN 55304 . 612-427-0435 #t- )<.tI if ~~ ,f I!JfY Note: ~he o~_y eSt:rcw ~hat sha~:ld b8 lef~ is the Ercs~Qn Control/Street sweeping ,~_ ~2iQOO 32,000 52,000 :)(:15~-. 3ClO ., ,.... r; ~-. ! oJ -- i -' -'" "-' ....... -... . ~- -- , :') S3;430 l L:: 58 .~::C..]?- 3-:7,S?2. 9,789 .1 ., ~.' E3~~0W 32:Lg He:j = =:(cr~ss ?~Cl1_:i.:,-'~d E::=.-:.rct-l 3.3 I 43::': Wittina~Gn Ridq~ 2~~2 Gr~di~g 3~d Er~siGn co~:rl)l S~,OCO Street Ha~n~~nance 1,C:C:0 Stor~ Sewe~ C~~strul:~io~ ;..:; !) ~-: t: S:::'JCG 31:2;00a .,. = ''-. -- - -. , 1,300 1.:300 '-3,300 Xl. ':'0 ~cta: Rec~s~iQn =cr w~~~i~gton rtidJ8 520,700 Some of the above escrows wer9 given ~o the City Letters of c!.-ec1it and some were given in cash. accordingly. Thank you. in the form of Please refund Since!.'ely, ~W~ Jerry Windschitl, President Ashford Development corporat:an, lnc, CITY OF ANDOVER REQUEST FOR COUNCIL ACTION / , DATE: lanuary 20. 1998 ,_/ ITEM NO. Reduce EscrowlDeveloper Improvements/ Wittington Ridge /~. ORIGINATING ~MENT Todd J. Haas, Engineering AGENDA SECTION Non-Discussion/Consent Item The City Council is requested to reduce the development contract letter of credit (developer improvements) for the Wittington Ridge development. Letter of Credit # Amount Available Reduce To Reduction Witting ton Ridge 197 $29,325.00 $17,250.00 $12,075.00 l' , / City Staff is not recommending the site grading/erosion control and street construction escrow '. be returned until the section of the street along 155th Lane NW, West of Raven Street NW is repaired to the satisfaction of the City Engineer. If you recall, this is the section that large amounts of unsuitable soil was removed and replaced with suitable soil. Unfortunately, the street has not stabilized and therefore is still settling, We are working with the developer to resolve this issue. , , / , , J. The Developer shall make provision that all gas, telephone and electric utilities shall be installed to serve the development. K. Cost of Developer's Improvements, description and completion dates are as follows: " Description of Improvements Estimated Cost 1. Site Grading and Erosion Control. $ - "3,000. ((; 2. Street Maintenance. $ J . L..~ S ';[J 3. Street Construction. $ S-, oco. CD 4. Storm Sewer Construction. $ ,. ~~ ,~~ 5. Lot Stakes. $ . o.O() 6. Diseased Tree Removal. $ - 7. 8. Total Estimated Construction Cost for Developer's Improvements $ Estimated Legal, Engineering and Administrative Fee (~%) jJ-J $ IS- Total Estimated Cost of Developer $ Improvements Security Requirement (150%) $ Date to be Completed ::Ju,v'C <1, I CJlf.r (~~) ..:TI.LV~ q,IQ'i.r ~.vc... q./~t'2:r~) ru"'~ 'l. I t.f9.r :7, V()O,U6~/O<'~ ~ s-ro<oOC+-,,=) +-1, ~!>c.r;ool'fl <:"'00'\ - I'" '/ .0 fl, 1 :2.S". e 0 !i7,2S0) L. Construction of Developer's Improvements: 1. Construction. The construction, installation, materials and equipment shall be in accordance with the plans and specifications approved by the City. 2. Insoection. All of the work shall be under and subject to the inspection and approval of the City and, where appropriate, any other governmental agency having jurisdiction. -5- -........:......,., ...,..-....,.,;.......". :.::- ~ _.~ ,~ _. .. _' _ " ',-,'~""_'. ,_'_..,._'. .",,-..' ,~',__,..~..;,:._~,,-,- ._~ .=.-.-'...,..--.0." .~_ .,- ,,...,.;, _0.:' ~ .:;,,;~,..,,:..-,., -- ,", .'- ., ,. ......' .>.,~ - i\al1fnrll 1il~u~lnpm~nt OInrpnra1iol1t 1Jur. 3640 - 152nd Lane N.W. . Andover, MN 55304 . 612-427-0435 ;lG::.~ : :"'"";:::> -,,,,", ..p .-,....-.1 :::.~'3,=l~GW '::hat SllO~,::d bl:? :2,::: is the E:....os:..,Jn Cc:!~~ol,!S~~e~t Sweeping IJf ~:,0aO ;: , .J f) ,) 3 : , ,j 0 0 :x:1 :: '!. ., ......,... ~. '_' 'J .., '""'.r ....'..'.. ': .... -- --0 ;:;..:.;~;. __::C:-.= j 3-::i:,j3 ~:'J : 73:0 1 ..~ ~.1 ~3~~~~~ =~:~0 ~8_= = :.. ,~ .~;:; :'~ .:.. ::':. ',' ~ ?,.:;.:~'_:i:.--?c: ::s::rct.-J :;3 I 4SC; witt~~a~8n Ri~q~ ~~:'~ Gr3,~i~g ~~d Er~sic~ Cou:r'Jl S~.OOO Sto~~ 3~~~~~ c~~s~=uc:~~on l,eGe ;':; ~') t.; t: . . - . Street ~a~n:~~2nce 5:::000 312;000 71 ~."", -- _. , 1 800 1.800 13:800 Xl.50 ~o~a: Re~~ction =or w~ttington Rid;8 520,700 Some of the above escrows wer~ given ~o the City Lette!.-s of credit and some were given in cash. accord~ngly. Thank you. in the form of Please refund Sincerely, ~W~ Jerry Windschitl, President Ashford Development corporation, Inc. CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , DATE: lanuary 20. 1998 ITEM NO. Reduce EscrowlDeveloper Improvements/ Shadowbrook Phase I lto~ ORIGINATING DEPARTMENT Todd J. Haas,/ Engineering AGENDA SECTION Non-Discussion/Consent Item The City Council is requested to reduce the development contract letter of credit (developer improvements) for the Shadowbrook Phase I development. Letter of Credit # Amount Available Reduce To Reduction Shadowbrook Phase I 29-96 $21,500.00 -0- $21,500.00 / I City Staff is recommending the Letter of Credit be reduced subject to the following: / . Submit a cash escrow (signs, legal, eng., etc.) to cover the debt plus future expenditures for the development. Note: The developer needs to meet with the City Engineer to determine the appropriate amount of escrow. \ , J r ';I/r (If( \ General Requirements: " 1. Residential street lighting shall be owned, installed, operated and maintained by the electric utility company. City and electric utility company shall enter into a contractual agreement Oii i:he rate and maintenance of the street lighting system. 2. It shall be the responsibility of the Developer to: a. Advise all lot purchasers of their responsibility for street lighting operating charges. - b. Pay for street light charges for all lots owned by the Developer. I. The Developer shall dedicate and survey all storm water holding ponds as required by the City. The Developer shall be responsible for storm sewer cleaning and holding pond dredging, as required, by the City prior to completion of the development. J. The Developer shall be responsible for securing all necessary approvals and permits from all appropriate Federal, State, Regional and local jurisdictions prior to the commencement of site grading or construction and prior to the City awarding construction contracts for public utilities. ,. K. The Developer shall make provision that all gas, telephone and electric milities shall be installed to serve the development. L. Cost of Developer's Improvements, description and completion dates are as follows: 3. Street Maintenance r - _ $2,S90.80 Date to be Comoleted prior to occupancy ~ ) open ~o) (-if;....... "'\ open \..::....,..> / Description of Imorovements Estimated Cost 1. Site Grading ~.- - $la,aOe.oo 2. Erosion Control $2,906.60 , .- 5.DeadjDiseased Tree Removal 6.Bituminous Pathway o. "0 $3,809.99 May 3l, 1997 $2,$99.00 prior to occupanc~~ , \.. 4.Lot Stakes 4 $3,099.60 open Wi" I... i"c.I...!~ fA..:""" ~.$!.-=s~"'~, v r . , ~. __. _~_ __~___._ ._.__.~, ,~-...>.;o.~'-_ ...........- . .. .i'.... t f. ".. ". (f 7. Center Median P1antings $-2,886.89 - May 31, 1997'~O) ",DO $8,886.88' Fence $l,setL6o May 31, 1997 Before CO's a.Street Lighting 9. Remove Barbed Wire Total Estimated Construction Cost For Developer's Improvements: $ 10,588 1-2~5' (!o) $ 4,975 ~67.> ~o) EstImated Legal, Engineering and Administrative Fee (15%) Total Estimated Cost of Developer Improvements -4(), S'7S JJI,37~~()) $ ...9,8()il.!:9 J,.r>^-~D) $ Security Requirement (150%) M. Construction of Developer's Improvements: 1. Construction. The construction, installation, materials and equipment shall be in accordance with the plans and specifications approved by the City. 2. Insoection. All of the work shall be under and subject to the inspection and approval of the City and, where appropriate, any other governmental agency having jurisdiction. 3. Easements. The Developer shall dedicate to the City, prior to approval of the final plat, at no cost. to the City, all . permanent or temporary easements necessary for the construction and installation of the Developer's Improvements as determined by the City. All such easements required by the City shall be in writing, in recordable form, containing such terms and conditions as the City shall determine. 4. Faithful Performance of Construction Contracts and Bond. The Developer will fully and faithfully comply with all terms and conditions of any and all contracts entered into by the Developer for the installation and construction of all Developer's Improvements and hereby guarantees the workmanship and materials for a period of one year following the City's final acceptance of the Developer's Improvements. Concurrently with the execution hereof by the Developer. the Developer will furnish to, and at all times thereafter maintain with the City, a cash deposit, certified check, Irrevocable Letter of Credit. or a Performance Bond, based on one hundred fifty (150%) percent of the total estimated cost of Developer's Improvements as indicated in 5 ~.~.~ ,~',~_.~:.~.; ~':~~~~~:~'{r~:~~::';:,~\:";~:;-":;.~~:-')}~~";'~~:~~:~f~~::~;sz'';~:2,~.~::~~~'';~~F..::~~:;~:-:-:._i~:~~',:Z ~;~.: :~~~:_ ~~ ~: ::- ~ :~~_::::"..:~. ~~;: ~~ ~~ ::~::::;:_::: ;::- ~ ':..~~=~ '(: ::"~?~'~1~ =; ~:;: ~~~ ;.',::~' ,"- ." . I " . Land Surveyors & Civil EngineersJ Inc. 199 Coon Rapids Blvd. . Coon Rapids, MN 66433 Ph. 612.786.6909 Fax: 612-786-9208 Mr. Todd Haas City of Andover 1685 Crosstown Boulevard NW Andover, 1m. 55304 Re: : Shadowbrook - Grading Inspection 11-13-97 Dear Mr. Haas: Mike Quigley of Bunker, LLC requested that I view the site and certify that the items from your June 24, 1997 grading review letter have been completed. I reviewed the site on November 13, 1997 and found the following: Items 1 through 5 appear to be completed. Item 6. Sweeping of streets is an ongoing process. The streets were dean except in areas were new homes were being backfilled or black dirt was being placed and some dirt was spilled on the streets. It is my understanding that the Developer does sweep the streets on a periodic basis as dirt from home construction warrants. , /Item 7. Boulevards were graded and had vegetation growing. Item 8. The berm slope for pond 3 has been graded to flatten the slope toward the wetland. Please call if you have any questions. Sincerely, Midwest Land Surveyors & Civil Engineers, Inc. v(~ d!- CC: Mike Quigley LO\ho z:\office\l47-7\mword\grading insp. Cert. Letter 10-22-97 Lawrence Olson, PE / , - CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: January 20. 1998 / ITEM NO. J7. Approve Change Order #1 (Compensating)/ 95-12/Well #6 ORIGINATING DEPARTMENT Scott Erickson, ~~ Engineering AGENDA SECTION Non-Discussion/Consent Item The City Council is requested to approve Change Order #1 for Project 95-12, Well #6. Attached is the change order for your review. \ / , I " I CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember adopt the following: A RESOLUTION APPROVING CHANGE ORDER #----1- TO PROJECT NO. 95-12, WELL #6 WHEREAS, the City of Andover has a contract for Project No. 95-12 with E.H. Renner & Sons. Inc. of Elk River. MN NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 95-12. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 20th day of January , 19~, \ / with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk CHANGE ORDER / TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED Engineers-Architects-Planners " Saint Paul, MN December 23, 19 97 Comm. No. 10980-02 Change Order No. 1 To E.H. Renner and Sons, Inc. for Construction of Well No.6, City Project No. 95-12 for City of Andover, Minnesota You are hereby August 5 subject to all contract the contract sum by: directed to make the following change , 19 ~. The change and stipulations and covenants. to your contract dated the work affected thereby is This Change Order will increase Nine Thousand Seven Hundred Twenty and -------- 66/100 . ($ 9,270.66 ) . 1. Compensating Change Order. See attached itemization for breakdown of quantities installed at the unit price bid amounts. Add $ 6,905.20 2. Additional work for Gaikowski Residential Well Add $ 2,815.46 NET CHANGE ORDER $ 9,270.66 '. ) $ $ $ $ $ $ 86,715.00 0.00 0.00 86,715.00 9,720.66 96,435.66 l\n'a.mt of Original Contract l\d:litians awroverl to date (Nos. J:eductians awroved to date (Nos. Contract arra..mt to date l\n'a.mt of this Ch3nge Order (Adi) Revised Contract l\rrotm.t Owner TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED By Q~~ Approved By Approved C. ~ A.:J~ &A. ",\-~~-.3 ~ Contractor-'" --::> - -. J ~ I r Whi te - Owner pink - Contractor. Blue - TKDA '. BY<{..__ ~ L__ J CHANGE ORDER NO.1 + COMPENSATING CHANGE ORDER 23-Dec-97 CONSTRUCTION OF WELL NO.6 CITY PROJECT NO. 95-12 CITY OF ANDOVER, MINNESOTA \ COMMISSION NO. 10980-02 ITEM CONTRACT ACTUAL UNIT NET NO. DESCRIPTION QUANTITY UNIT QUANTITY DIFFERENCE PRICE CHANGE 1 MOBILIZATION 1.00 LS 1.00 0.00 $ 6,000.00 $0.00 2 30" CASED HOLE 115.00 LF 176.00 61.00 $ 195.00 $11,895.00 3 29" OPEN HOLE 235.00 LF 144.00 -91.00 $ 60.00 ($5,460.00) 4 24" INNER CASING 170.00 LF 246.10 76.10 $ 52.00 $3,957.20 5 NEAT CEMENT GROUT 15.00 CY 15.14 0.14 $ 200.00 $28.00 6 EXPLOSIVES 200.00 LB 150.00 -50.00 $ 1.00 ($50.00) 7 ROCK REMOVAL 250.00 CY 106.00 -144.00 $ 30.00 ($4,320.00) 8 F&I AIR COMPRESSOR 1.00 LS 1.00 0.00 $ 3,500.00 $0.00 9 AIR SURGING 60.00 HR 89.00 29.00 $ 140.00 $4,060.00 10 ADD'L F & I AIR 1.00 LS 0.00 -1.00 $ 100.00 ($100.00) 11 F&I TEST PUMP 1.00 LS 1.00 0.00 $ 4,500.00 $0.00 12 WELL TESTING 60.00 HR 31.75 -28.25 $ 100.00 ($2,825.00) 13 ADDTL F&I TEST PUMP 1.00 LS 0.00 -1.00 $ 250.00 ($250.00) 14 SAND TESTS 5.00 LS 2.00 -3.00 $ 10.00 ($30.00) 15 CHEMICAL ANALYSIS 1.00 LS 1.00 0.00 $ 500.00 $0.00 16 GAMMA LOG 1.00 LS 1.00 0.00 $ 600.00 $0.00 17 VIDEO RECORD WELL 1.00 LS 1.00 0.00 $ 750.00 $0.00 NET COMPENSATING CHANGE ORDER $6,905.20 I ADDITIONAL WORK FOR GAIKOWSKI RESIDENTIAL WELL 0.00 LS 1.00 1.00 $ 2,815.46 $ 2,815.46 NET CHANGE ORDER NO.1 $9,720.66 / l H. Renner B Sons INCORPORATED WELL DRILLING FOR FOUR GENERATIONS 15688 JARVIS STREET N.W. I ELK RIVER, MN 55330 . PHONE: (612) 427-6100 I FAX: (612) 427-0533 " December 1, 1997 CITY C/O OF ANDOVER TKDA AND ASSOCIATES, INC 1500 HERITOR TOWER 444 CEDAR STREET St. Paul, HN 55101-2140 ATTN: Mr Kurt Johnson (612) 292-4607 292-0083 [fax] SUBJECT: Construction of Hunicipal Well No. 6 Project NO. 95-12 Andover, Hinnesota Commission No. 10980-02. RE: 1919 148th Ave NW- REQUEST FOR CHANGE ORDER Dear Sir, i E.H. RENNER & SONS, INC. is requesting a change order for the above project to cover the additional work completed at 1919 148th Ave Nw for Hr James Gaikowski Residence. This additional work was completed due to interference with the municipal well & residential well at this location. Our letter dated the 19th of November itemized our scope of. work. It was necessary to replace the well cover and the electrical wire in the well to meet HDH code requirements. We added 21ft of drop pipe to assure submergence. The cost of our work relating to this well include: 1. Hookup to city water 2. Repair water line broken by homeowner 3. Remove pump from well and test capacity 4. Air lift open hole & redevelop well 5. Install new 3/4hp pump, drop pipe/cable, remove city water hookup TOTAL $ 932,17 $ 120.97 $ 194,00 $ 669.00 S 899,32 $2,815.46 \ We installed watchfull eye satisfaction. the pump on Friday November 28, 1997 under the of the home owner. All work was performed to his An Equal Opportunity Employer '. / '. , ) If you have any questions concerning this change order, ple"ase call. Sincerely submitted, ~iE~ RogerE. Renner, President MASTER WATER WELL CONTRACTOR E.H. RENNER & SONS. INC: MINNESOTA LICENSE 171015 .'llle..'I'.,.')I'...'I.." ) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ ) DATE: January 20. 1998 ITEM NO. t?r. Approve Final Payment/95-12/ Well #6 ORIGINATING DEPARTMENT Scott Erickson, t)t. Engineering AGENDA SECTION Non-Discussion/Consent Item The City Council is requested to approve the resolution accepting work and directing final payment for Project 95-12, for Well #6. The development of this municipal well was successful and will add additional capacity to the city water system of approximately 1,000 gallons per minute. We are currently working on the design of the pumphouse with TKDA. '. , ) '\ I . " / , ) \ , ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO E.H. RENNER & SONS. INC. FOR PROJECT NO. 95-12 FOR THE IMPROVEMENT OF WELL #6 . WHEREAS, pursuant to a written contract signed with the City of Andover on AUQust 5 , 19 97, E.H. Renner & Sons. Inc. of Elk River. MN , has satisfactorily completed the construction in accordance with such contract. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota that the work completed is hereby accepted and approved; and BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment, reimbursing the contractor's receipt in full. MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 20th day of Januarv , 19~, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: Januarv 20.1998 AGENDA SECTION Non-Discussion Item ORIGINATING DEPARTMENT Planning ITEM NO. Icr. Accept Drainage and Utility Easement Lot 6, Block 1, ANDOVER . BOUNDARY COMMISSION PLAT NO.1 Taylor Made Homes John Hinzman, 1t1 City Planner Reauest The City Council is requested to accept a drainage and utility easement over the south 10' of Lot 6, Block 1, ANDOVER BOUNDARY COMMISSION PLAT NO. I (14435 Underclift Street NW) by Taylor Made Homes. Attached is the proposed quit claim deed. . "- '-~) II. ,...No. )J'''-Q<lITa.4IMDEIiD Corporatioo or Partnership lO Corporatioa or Partncnhip ~ UDU',,!,!,_C~;".B!aab (1971) Mi1Iot.Dovio Co., So. Paul '\ / No delinqu~nt taxes and transfer entered; Certificate of Real Estate Value ( ) filed ( ) not required Certificate of Real Estate Value No. . 19_ County Auditor by Deputy STATE DEED TAX DUE HEREON: _____ Date: January 7 , 19~ (n:auvcd Cor rcc.ordinc dlta) FOR VALUABLE CONSIDERATION, _~ylor Made Homes,_ Inc. ,a Corporation Minnesota , Grantor, hereby conveys and quitclaims to the City of Andover Municipal Corporation under the laws of Minnesota Annk.. County, Minnesota, described as follows: AN EASEMENT FOR UTILITY PURPOSES over, under and across the south 10 feet of Lot 6, Block 1, Andover Boundary Commission Plat 1 under the laws of I Grantee, a , real property in ) Total consideration for this transfer is less than $500.00. (if men: lpaco i. needed. ccnime OIl back) together with all hereditaments and appurtenances belonging thereto. }" Ta~~o~~~/ By Affix Deed Tax Stamp Here STATE OF MINNESOTA COUNTY OF Anoka Its The foregoing instrument was acknowledged before me this by Robert A. Day aI\d the President ~d of Taylor Made Homes, Inc. under the laws of Minnesota 7th day of Januarv ,19~ JAN THOMAS SKt.roAL NOT ARY PUBLIC MIN'lESOT A III (\r,~."'rt DPlf.S 0I-3HlXXl NorAlUAL STAMP oa SI.AL(OROTllEJl TITLE OR RANk) Tax Slatemenu for tbo roaJ prcpcrty delCribcd i4 tN. inslrumcrJl abouId be Ie" 10 (iacludo name and Iddrcu of OI'liOlOe): nus INSTRUMI7<(fWAS DRAFTED IV (lliAME AND ADDIlI'.SS) '. / Registered Abstracters, Inc. 2115 N. 3rd Ave. Anoka, Mn 55303 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION 1 DATE: January 20. 1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT ITEM NO. dD- Approve Change Order #1/ 97-7/Crown Pointe East 2nd Addition Scott Erickson, ~t Engineering The City Council is requested to approve Change Order #1 for Project 97-7, Crown Pointe East 2nd Addition. Attached is the change order for your review. ;' / " 1 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember adopt the following: A RESOLUTION APPROVING CHANGE ORDER #----L TO PROJECT NO. 97-7, CROWN POINTE EAST 2ND ADDITION WHEREAS, the City of Andover has a contract for Project No. 97-7 with Inland Utility Construction. Inc. of S1. Michael. MN NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 97-7. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 20th day of Januarv , 19.J!!L, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk , J \ , J CHANGE ORDER NO.1 CITY OF ANDOVER CITY PROJECT NO. 97-7 CROWN POINTE EAST SECOND ADDITION Utility and Street Improvements MFRA #11610 ADD Section 3 Ouantity Unit Price Total Amount 19. Additional Rip Rap 16.0 CY $40.00 $ 640.00 TOTAL THIS CHANGE ORDER ADD $ 640.00 ORIGINAL CONTRACT AMOUNT CHANGE ORDER NO. 1 REVISED CONTRACT AMOUNT $ 363,402.45 $ 640.00 $ 364,042.45 " DESCRIPTION Additional rip rap was furnished and placed at the stonn sewer outlets to reduce the potential for erosion. The rip rap was requested by the Engineer. APPROVED: ACCEPTED: BY: BY: City of Andover DATE: DATE: RECOMMENDED: McCOMBS FRANK ROOS ASSOCIATES, INC. / \ 1 DATE: 1<}t f//?~ \ 'L./"1.."3 / <]7 , I BY: c:lmain:\l1610\chgord#1 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION / DATE: January 20. 1998 " AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT ITEM NO. Receive Oak Wilt Suppression Grant c9/. Scott Erickson, Engineering The City Council is requested to accept a Forestry Grant in the amount of $10,000.00 for the continuation of the Citie's Oak Wilt Suppression Program in 1998. This grant will be used to off-set the cost for a resident who wishes to treat oak wilt on their site. This will be a continuation of our previous oak wilt program where the grant will fund 1/2 the cost, the landowner fund 1/4 and the city fund 1/4. This has been a very successful program in the past and we are looking forward to providing this opportunity to the residents of Andover again in 1998. The acceptance of this grant by the City Council will also authorize the City Engineer to enter into an agreement with the Minnesota Department of Natural Resources for the administration of this program. .) " " J STATE OF MINNESOTA 1997.99 MINNESOTA ReLEAF COMMUNITY TREE PLANTING AND FOREST HEALTH GRANT ) Accounting Information: Agency: R29 Fiscal Y car: 98 Vendor Number. 048 212 001 00 Total Amount of Grant: $10,000.00 I Amount of Grant First FY: Commodity Code: Commodity Code: Commodity Code: Object Code: 5BOO Object Code: Object Code: Amount: $10,000.00 Amount: Amount: Accounting Distribution 1: Accounting Distribution 2: Accounting Distribution 3: Fund: 100 Fund: Fund: Appr. 3719 Appr. Appr: OrglSub: 312 OrglSub: OrglSub: Activity: 3437 Activity: Activity: Amount: $10,000.00 Amount: Amount: Processing Information: (Some entries may not apply) \ Requisition: Solicitation: Grant: NumberlDatelEntry IJ!!Zals , _;: fj // /_g-yKoL- Order: O~'571 /-s -'13 /~ ~ NumberlDatelEntry Initials NumberlDate/Signatures [Individual signing cerrifies that funds have been encumbered as required by Minn_ Stat. S 16A15_J D3- 5-71 Number/DatelEntry Initials NOTICE TO GRANTEE: You are required by Minn. Stat. S 270.66 to provide your social security number or Federal employer taX identification number and Minnesota tax identification number if you do business with the State of Minnesota. This infonnation may be used in the enforcement of federal and state taX laws. Supplying these numbers could result in action to require you to file state taX returns and pay delinquent state tax liabilities. This rnmt wHl not be aooroved unless these numbers are orovided. These numbers will be available to federal and state taX authorities and state personnel involved in approving the grant and the payment of state obligations. Grantee Name and Address: City of Andover 1685 Crosstown Boulevard Andover. MN 55304 Soc. Sec. or Federal Employer I.D. No. Minnesota Tax I.D. No. (if applicable) THIS PAGE OF THE GRANT CONTAINS PRIVATE INFORMATION. EXCEPT AS DEFINED ABOVE, THIS PAGE SHOULD NOT BE REPRODUCED OR DISTRIBUTED EXTERNALLY WITHOUT EXPRESS WRITTEN PERMISSION OF THE GRANTEE lfyou circulate this grant internally, only offices that require acces~ to the tax identification number AND all individuals/offices signing this grant should have access to this page. " COOOO32-06 (04-22-96) (ADMIN.. IUS II) MinnesoLa Rel..eaf Community Tree Planting & Forest Health Grant Contract tONR.Foft(11'V Granl Numher) t 11IIS grant. and amendments and supplements thereto, is between the State of Minnesota, acting through its Commissioner of Natural Resources (hereinafter "GRANTOR") and City of Andover, an independent contractor, not an employee of the Stale of Minnesota, address 1685 Crosstown Boulevard Andover Minnesota 55304 (hereinafter" GRANTEE"), wimesseth that: \ ,HEREAS. the Commissioner of NaturnI Resources has been appropriated funds from the future resources fund. 1997 Minnesota Laws, Chapter 216. Section 15. subdivision 19(a). in orderto provide matching grants for the Minnesota ReLeaf Program established by Minnesota Statutes ~88.82 (1996); and WHEREAS. the Commissioner ofNaturnI Resoorces. has been appropriated funds. 1997 Minnesota Laws. Chapter 216. Section 5. subdivision 4. in order to provide matching grants for the Minnesota ReLeaf Program established by Minnesota Statutes ~88.82 (1996): and WHEREAS. Minnesota Statutes ~84.085 (1996) authorizes the Commissioner of Natural Resources. in behalf of the stale. to accept and use grants of money from the United States or other grantors for conservation purposes not inconsistent with the laws of their stale and in accordance with the purposes of the grant and applicable federal and state laws and Minnesota Statues ~84.025. subd. 7 (1996) authorizes the Commissioner of Natural Resources to contract with units oflocal government, and others as necessary in the performance of duties; and WHEREAS. the purpose of the Minnesota ReLeaf Program is to provide matching funds to local communities to plant predominantly native trees and protect native oak forests from oak wilt, and undertake projects that improve the health of forest ecosystems. including insect and disease suppression programs. community-based forest health education programs, and other arboricultural treatments: and WHEREAS. Grantee's application for funding its 1997-99 Minnesota ReLeaf Community Forest Health Project (hereinafter referred to as the Project Proposal) has been approved by Grantor in the amount of S 10 ooo'<lO; and WHEREAS. GRANTEE represents that it is duly qualified and willing to perform the services set forth herein. NOW. THEREFORE, it is agreed: 1. GRANTEE'S DUTIES (Attach additional page if necessary which is incorporated by reference and made a pan of this agreement.) GRANTEE, shall: A. Complete the work as outlined by (I) the Grantee's Project Proposal, which is attached hereto and incorporated herein, and (2) the Minnesota ReLeaf Application Guidelines as distributed in the 1997-99 Minnesota ReLeafCommunity Tree and Forest Health Grant Programs Application Packet. which is incorporated by reference herein. Any changes in the proposed project work must be submitted in writing and approved by Grantor prior to the work proceeding. B. Grantee shall be responsible for the planning, supervision. and satisfactory completion of work specified in the Grantee's approved Project Proposal and for payment of all monies for work undertaken in accordance with the project. ., / c. Repons and Records: I. Expenditure and Final Project Report Grantee shall furnish Grantor with a Fmal Project Report upon completion of the project, but no later than June 10 1999 on a form provided by the Grantor. It shall contain appropriate certification that all completed work conforms with the specifications contained in the Grantee's Project Proposal or as amended in writing. 2. Grantee shall keep an up-to-date work status record for work undertaken to complete the project. 3. Grantee shall maintain complete. accurate, and separate financial records for all work undertaken. which adequately identify the source and application of funds provided by this Grant. These records must contain information pertaining to this Grant award and authorizations. obligations, unobligated balances, assets. liabilities. outlays or expenditures, and income. The records must provide verification of any in-kind contributions counting toward satisfying a match and show how the value of any third party contribution was derived. A written narrative explanation shall describe all variations from estimated cost. 4. Grantee shall use all grant funds disbur.;ed to it under this Grant exclusively for the work outlined in the Project Proposal. Any plant material must be certified stock obtained from a nur.;ery stock dealer or grower certified by the Minnesota Department of Agriculture and shall meet American National Standards Institute stand;rrds for nur.;ery stock. In the event that Grantee's machinery is used on the project, its allowable cost shall be the actual cost of operating its equipment. No equipment may be purchased with Minnesota ReLeaf funds. For planting grants only. materials and labor for project maintenance through June 10. 1999 may be included in the project budget. n. CONSIDERATION AND TERMS OF PAYMENT A. Consideration for all services performed by GRANTEE pur.;uant to this grant shall be paid by the GRANTOR as follows: 1. Compensation S 10 000.00 2. Matching Requirements. (If Applicable) GRANTEE certifies that the following matching requirement. for the grant. will be met by GRANTEE: Grantee has agreed to provide a local cash or in-kind contribution of at least 50% of the Project' Proposal. 3. Reimbursement for travel and subsistence expenses actually and necessarily incurred by GRANTEE in performance of this grant: provided. that GRANTEE shall be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than provided in the current "Commissioner's Plan" promulgated by the Commissioner of Employee Relations. GRANTEE shall not be reimbursed for travel J CD00032-06 (04-22.%) (ADMIN.. 10511) Minnesota RcLeaf Community Tree Planting & Forest Health Grant ContraCt (DNR.Fore"trv (iranl NumtK!rl 2 and subsistence expense incurred outside the Stale of Minnesota unless it has received prior written approval for such out of state travel from the GRANTOR. 4. Those funds not expended. obligated. or encumbered toward the Project Proposal by June 10 1999 shall be returned to the Grantor for return to the appropriate fund as provided by law. / The total obligation of the GRANTOR for all compensation and reimbursements to GRANTEE shall not exceed ten thousand ($ 10 00000 1. dollars B. Terms of Pa'flJlent I. Payments shall be made by the GRANTOR promptly after GRANTEE'S presentation of the FINAL REPORTIINVOICE FORM for services performed and acceptance of such services by the GRANTOR'S Authorized Representalive pursuant to Clause vm. Invoices shall be submitted in a form prescribed by the GRANTOR and according to the following schedule: The applicant may request, and if approved. obtain a cash advance for up to 75% of their allocated funding as necessat)' for approved costs. Upon receiving a final project report, a compliance check will be conducted by the DNR before final payment will be authorized. Final payment will not be made until all funded activities are complete. All work must be completed by June 10. 1999. 2. (When applicable) Payments are to be made from federal funds obtained by the GRANTOR through Title of the Act of (Public law and amendments thereto). If at any time such funds become unavailable. this grant shall be terminated immediately upon written notice of such fact by the GRANTOR to the GRANTEE. In the event of such termination, GRANTEE shall be entitled to payment. determined on a pro rata basis, for services satisfactorily performed. m. ENTIRE AGREEMENT This document including the Grantee's approved Project Proposal and 1997-99 Grant Application Package constitute the entire Grant between the parties. This Grant. except as stated herein. may not be amended except in writing by mutual agreement of the panies. N. INSPECTIONS Grantor shall have the right to make on-site inspections of any work undertaken pursuant to this Grant. Grantee shall assist and facilitate inspections of field sites and ongoing operations by Grantor CONDmONS OF PAYMENT All services provided by GRANTEE pursuant to this grant shall be performed to the satisfaction of the GRANTOR. as determined at the sole discretion of its Authorized Representative, and in accord with all applicable federal. Stale, and local laws, ordinances, roles and regulations. GRANTEE shall not receive payment for work found by the GRANTOR to be unsatisfactory, or performed in violation of federal, stale or local law, ordinance, role or regulation. VI. lERMS OF GRANT This grant shall be effective on January 28 . 19~. or upon the date that the final required signature is obtained pursuant to Minn. SiaL ~ 16B.06, Subel. 2, whichever occurs later, and shall remain in effect until June 30, 1999, or until all obligations set forth in this grant have been satisfactorily fulfilled, whichever occurs first. GRANTEE understands that NO work should begin under this grant until ALL required signatures have been obtained. and GRANTEE is notified to begin work by the GRANTOR'S Authorized Representative. VIT, CANCElLATION This grant may be canceled by the GRANTOR or GRANTEE at any time. with or without cause, upon thirty (30) days written notice to the other party. GRANTOR may cancel this grant immediately if the GRANTOR finds that there has been a failure to comply with the provisions of this grant that reasonable progress has not been made. or that the purposes for which the funds were granted have not been or will not be fulfilled, the GRANTOR may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or pan of the funds already disbursed, This Grant may also be canceled by the Grantor in the event that the legislature no longer appropriates monies for the Project Proposal, or federal funds become unavailable.. In the event of cancellation. GRANTEE shall be entitled to payment, determined on a pro rata basis, for work or services satisfactorily performed. vm. GRANTOR'S AUTHORIZED REPRESENTATIVE The GRANTOR'S Authorized Representative for the purposes of administration of this grant is the Reltion Urban and Community Forestrv Pro= Leader. Such representative shall have final authority for acceptance of GRANTEE'S services and if such services are accepted as satisfactory. shall so certify on each invoice submitted pursuant to Oause IT. paragraph B. The GRANTEE'S Authorized Representative for purposes of administration of this grant is Mark Rehderffodd Haas . The GRANTEE'S Authorized Representative shall have full authority to represent GRANTEE in its fulfillment of the lerms, conditions and requirements of this grant. IX. ASSIGNMENT GRANTEE shall neither assign nor transfer any rights or obligations under this grant without the prior written consent of the GRANTOR. X. AMENDMENTS Any amendments to this grant shall be in writing, and shall be executed by the same panies who executed the original grant. or their successors in office. Notwithstanding Grantee's right to amend the Project Proposal pursuant to Paragraph A, Clause I. of this Grant. the panies must mutually agree to any change in the Project Proposal. CDOOO32-ll6 (04-22-96) (ADMIN.. 10511) Minnesota Relaf Commuruty Tree Planting & Forest Heallh Grant ContraC1 (ONR_Forestrv Grant Number) 3 XI. UABll.rrv GRANTEE shall indemnify. save. and hold the GRANTOR. its representatives and employees hannless from any and all claims or causes of action, including all anomey's fees incurred by the GRANTOR, arising from the performance of this grant by GRANTEE or GRANTEE'S agents or employees. This clause shall not be construed to bar any legal remedies GRANTEE may have for the GRANTOR'S failure to fulfill its obligations pursuant to this grant. (a) For Grantees which are units of government subject to Minnesota Statutes Chapter 466. / Each party agrees that it shall be responsible for its own acts and omissions and the results thereof to the extent authorized by law and shall not be responsible for the acts and omissions of the other patty and the results thereof. Grantor's liability shall be governed by the provisions of the Minnesota Ton Claims Act. Minnesota Statutes Section 3.736 (1996), and other applicable law. Grantee's liability shall be governed by the provisions of the Municipal Ton Oaims Act, Minnesota Statutes Chapter 466 (1996) and other applicable law. This clause shall not be construed to bar any legal remedies either party may have for any other patty's failure to fulfill its obligations pursuant to this Grant. XII. ACCOUNTING AND AUDITS The books. records. documents. and accounting procedures and practices of the GRANTEE relevant to this grant shall be subject to examination by the contracting department and the Legislative Auditor. The Grantee shall maintain books. records. documents, and other evidence pertaining to the costs and expenses of implementing this agreement to the extent and in such detail that will accurately reflect the total cost of the Project Proposal and all net costs. direct and indirect, of labor. materials. equipment. supplies. services. and other costs and expenses. The Grantee shall use generally accepted accounting principles. All records shall be retained for five (5) years after the issuance of the final cenificate of acceptance by the Grantor. The Grantor, its representative. or the legislative auditor shall have the right to examine books. records, documents, and other evidence and accounting procedures and practices. sufficient to reflect properly all direct and indirect costs. The Grantee shall make available at all reasonable times and before and during the period of records retention proper facilities for such examination and audit. The Grantee ceItifies it will comply with the Single Audit Act, OMB Circular A-I28 and OMB Circular A-133. as applicable. All sub-recipients receiving $25.000 or more of federaJ assistance in a fiscal year shall obtain a financial and compliance audit made in accordance with the Single Audit Act, OMB Circular A.128 or A- 133, as applicable. Failure to comply with these requirements could result in forfeiture of federal funds. XIII. DATA PRACIlCES ACT The GRANTEE shall comply with the Minnesota Data Practices Act as it applies to all data provided by the GRANTOR in accordance with this grant and as it applies to all data created, gathered, generated or acquired in accordance with this grant. XIV. OWNERSHIP OF MATERIALS AND INTEllECTUAL PROPERTY RIGHTS A. The GRANTOR shall own all rights. title and interest in all of the materials conceived or created by the GRANTEE. or its employees or subgrantees, either individually or jointly with othetS and which arise out of the performance of this grant, including any inventions, repons. studies, designs. drawings, specifications, notes, documents. software and documentation. computer based training modules, electronically. magnetically or digitally recorded material, and other work in whatever form (" MATERIALS-). / The GRANTEE hereby assigns to the GRANTOR all rights, title and interest to the MATERIALS. GRANTEE shall, upon request of the GRANTOR. execute all papetS and perform all other acts necessary to assist the GRANTOR to obtain and register copyrights, patents or other forms of protection provided by law for the MATERIALS. The MATERIALS created under this grant by the GRANTEE, its employees or subgrantees, individually or jointly with othetS. shall be considered "works made for hire" as defined by the United States Copyright Act. AU of the MATERIALS, whether in paper. electronic, or other form. shall be remined to the GRANTOR by the GRANTEE. its employees and any subgrantees. shall not copy, reproduce, allow or cause to have the MATERIALS copied, reproduced or used for any purpose other than performance of the GRANTEE'S obligations under this grant without the prior wrinen consent of the GRANTOR'S Authorized Representative. B. GRANTEE represents and warrants that MATERIALS produced or used under this grant do not and will not infringe upon any intellectual propeny rights of another, including but not limited to patents, copyrights, trade secrets, trade names. and service marks and names. GRANTEE shall indemnify and defend the GRANTOR, at GRANTEE'S expense. from any action or claim brought against the GRANTOR to the extent that it is based on a claim that all or part of the MATERIALS infringe upon the intellectual propeny rights of another. GRANTEE shall be responsible for payment of any and all such claims. demands, obligations. labilities. costs. and damages including. but not limited to. reasonable anomey fees arising out 0 this grant . amendments and supplements thereto, which are attributable to such claims or actions. If such a claim or action arises, or in GRANTEE'S or the GRANTOR'S opinion is likely to arise, GRANTEE shall at the GRANTOR'S discretion either procure for the GRANTOR the right or license to continue using the MA TERlALS at issue or replace or modify the allegedly infringing MATERIALS. This remedy shall be in addition to and shall not be exclusive to other remedies provided by law. XV. PUBLICITY Any publicity given to the program, publications. or services provided resulting from this grant. including, but not limited to, notices. informational pamphlets. press releases. research, repons. signs, and similar public notices prepared by or for the GRANTEE or its employees individually or jointly with othetS, or any subgrantees shall identify the GRANTOR as the sponsoring agency. Any statement. press release. bid. solicitation. or other document issued describing the Project shall provide information on the amount of State funds suppoIting the total cost of this project and will contain the following language: Funding for this project approved by the Mirmesota legislature, 1997 Minnesota Laws. Chapter 216. Section 15. Subd. 19 (a). as recommended by the Legislative Commission on Minnesota Resources from the future resources funds for the Minnesota ReLeaf Program. When practical. any site developed or improved by this project shall display a sign. in a form approved by the Grantor, stating that the site has received funding from the Minnesota Legislature. / COOOO12-06 (04-22-96) (ADMIN.. 10Slg) Minnesota ReLeaf Community Tree Planting & Forest Health Grant Contract mNR.Fo~strv Grant Numher1 4 XVI. AFFIRMATIVE ACflON (When applicable) GRANTEE certifies that it has received a certificate of compliance from the commissioner of Human Rights pwsuant to Minn. Stat. 9 363.073. It is hereby agreed between the parties that Minn. Stat. Section 363.073 is incorporated into this grant by reference. xvn. WORKERS' COMPENSA nON GRAN1EE shall provide acceptable evidence of compliance with the workers' compensation insurance coverage requirement of Minn. Stat. 9 176.181. Subd. 2. .I xvm. ANTITRUST GRANTEE hereby assigns to the State of Minnesota any and all claims for overcharges as to goods and/or services provided in connection with this grant resulting from antitrust violations which arise under the antitrust laws of the United States and the antitrust laws of the State of Minnesota. XIX, JURISDlCflON AND VENUE This grant, and amendments and supplements thereto. shall be governed by the laws of the State of Minnesota. Venue for all legal proceedings arising out of this grant, or breach thereof, shall be in the state or federal coun with competent jurisdiction in Ramsey County. Minnesota. xx. OTHER PROVISIONS (Attach additional pages as necessary): IN WITNESS WHEREOF. the parties have caused this grant to be duly executed intending to be bound thereby. APPROVED: 1. GRANTEE: GRANTEE certifies that the appropriate person(s) have executed the grant on behalf of the GRAN1EE as required by applicable articles. by-laws. resolutions, or ordinances. Date By Title By I Title Date 2. STATE AGENCY (GRANTOR)' By Title Date As to fann and execution 3. A TIORNEY GENERAL: By Title ASSISTANT ATTORNEY GENERAL Date DIstnbuuon: Agency - Original (fully executed) grant Grantee Gnfutor's Authorized Representative DNR Forestry-Central Office / CDOOO32.Q6 (04-22-96) (ADMIN" IOSla) Minnesota ReLaf Communit}' Tree Planting & foresl Heahh Grant DNR-Foresuy S . ./ ("~c 'J o..c'<H ~. ~ (-r' -< I . 6?r:;. . c / ! -:,.... DLfg '2..-12- 06,-06 1997-99 MINNESOTA ReLEAF COMMUNITY FOREST HEALTH PROGRAM APPLICATION FORM Application is iimited to this 4-page form - only support letters from cooperators may be attached. Please refer to the Application Guidelines & Community Forest Health Program Project Selection Guidelines when completing this form. This form is available via email and on disk in various IBM-compatible formats. 1. Project Name & Location Project Name: Andover Oak Wilt Suppression ,Program Date: 11/18/97 City (or County): Andover, Anoka Is this applicant applying for other Mn ReLeaf funding? Legal Descript Twsp:~ Range:~ Sect All no ~ yes - if so, please list other project names here: Kelsey Round Lake Tree Planting 2. Applicant Contact Information Applicant Organization Name: Ci ty of Andover Contact Person: Mark Rehder I Todd Haas Mailing Address: 1685 Cros s town Blvd. Phone No: ~ 755-5100 City, State, Zip code: Andover, MN, 55304 ProjectTechnicalAdvisor. Mark Rehder PhoneNo:~ 755-5100 Advisor Mailing Address: 1685 Crosstown Blvd. Andover, MN 55304 / 3. Applicant Eligibility (check one) ~ Municipality _Township _County _School District _Other local government specify: _Non-profit Organization (with 501 (c)(3) status) 4. Project Summary Statement Brieflv describe the project in the space provided here. This statement will be used in program publicity and legislative \ reports. The scope of the City of Andovers Oak ~1ilt Suppression Prugram is tol, educate and assist landowners with the location and treatment of oak wilt on their property. Andover has aggressively sought to minimize the damage to the health of its urban forests and ecosystems from the oak wilt fungus since 1992. Andover .is located in Anoka county, an area notorious for oak wilt. The pre- sence of a Tree Inspector, educational efforts through pamphlets, timely news- letter articles in the Andover Times and other periodicals, and word of mouth have significantly increased the number of sites treated per year; thirty- thr~ee sites we~e treated t~is year ~lone. The landowner will pay ~L the city ~, an thesqrant( for t~ach s~te that ~s treated, a.Llow~ng us to t!'eaJ:; 40 s~teS. :I. rOleCl ,cneOUle a proXIma e) Start up date: Apr i'l, 1998 Completion date: December, 1998 ~ Project Budget Summary j a. Non-state cash contributions: b. Non-state in-kind contributions: c. Mn ReLeaf Funding Requested: TOTAL PROJECT COST (a+b+c): $ 16,530 $ . 250 $ 10,000 $ 26,780 ~ % of total L % of total ~ % of total 7. Local Community Forestry Program Information City forester (or tree inspector) - name: Mark Rehder :~address: 1685 Crosstown Blvd., Andover, MN, 55304 ;.. phone no: 755-5100 8. Project Purpose and Public Benefits Activities State how the project will meet the MnRL Community Forest Health Program's Secondary Criteria The Andover Oak wilt Suppression Projects goal is to minimize oak tree mortal- ity by slowing the spread of the oak wilt fungus through vibratory plowing. It has been determined that the cost share funds will be best used by encouraging landowners to proceed with the treatment. Persuading landowners to treat their sites is much simpler when they see the cooperation and commitment of both the city and the state. Previous educational efforts about oak wilt appear to have paid off since nearly 450 calls were placed to City Hall this season. Therefore educational efforts will not be compromised since the city funds, and not cost share funds, have been used in the past in the form of pamphlets, articles, wor of mou~h, e.~.c.. Also, ~he ci~y was hit by a severe windstorm on July lrst, 1997, causing extensive oak tree damage to the majority of the city. It is con- ceivable that many more untreated oak wilt sites have or will develop from this storm causing the need for treatment. Andover has- and will continue to- demonstrate a long-term commitment to tree and forest health. 9. Project Personnel and Participants Specify the personnel (staff. consultants. or experienced volunteers) involved, their qualifications and experience (including accomplishments with similar projects), and their resDonsibilitv for this Droiect. State whether volunteers and/or youth will ; be involved in the project and how they will be supeNised. Note: any pesticide applicator must have appropriate Mn Dept. of Agricultureocense. The personal involved will be a full-time foresterjCTI hired by the city in mid-April through the end of the year. It will be the CTI's responsibility to seek out treatable, active oak wilt sites and coordinate their treatment with the landowner. An end of the year report including vibratory plow maps, location of treatment sites, costs incurred, e.t.c., will be compiled for future reference. The city engineer will also be instrumental in forging a positive relationship between the CTI, developers, and builders and to stress to them the importance of treating sites before homes are built or homeowners move in. The cities Treasurer will be responsible for recording and tracking all debits and credits related to the grant fund including tre~tment costs, supplies, and wages. 10. Project Location Briefly describe where the project will take place. The project will take place all through the city, but preferably in areas in which the most difference can be made- such as in urban areas near homes, in highly visible parks, or near historic sites. .' . , i MnRI Fnrest Health Aoolication 2 11. Budget Breakdown Please itemize the project budget specifying material and labor costs and the sources and amount of in-kind contributions. . , In-kind contributions may include in-house or donated labor, goods, services, etc. (see MnReLeaf In-kind ContribUtion Rate , Sheet). QTY ITEM UNIT COST NON-STATE NON-STATE MNRL TOTAL ($) IN-KIND MATCH CASH MATCH FUNDING ($) ($ & source) ($ & source) ($) PROJECT PREPARATION (planning, workshops, publicity, etc) 625 staff (hours) $8.00 $ 5,000 $ 5,000 expenses 80 StaffrEna.,Treas.l $16.00 $ 1,280 $ l,280 CONTRACT COSTS 40 Kunde Co. (v-plow $ 500 $ 10,000 $ lO,OO $"0.000 MATERIALS 'l00 Mileage $ .25 $ 250 $ 250 / 1 Misc. (pole pruner $ 250 $ 250 $ 250 paint, notebook) TOTAL $ 250 $16,530 $10,000 $26,780 .' ......01 ~............+ U.......I+M ^ ,.",,,Ii,............. 3 r . "", 12. Project Implementation Describe briefly, but technically, what methods will be used in achieving the projecfs intent ,; CTI (Certified Tree Inspector) will be dispatched when a citizen requests a site visit. The CTI will determine if treatment is necessary and/or feasible. The vibratory plow contractor will be asked to do an estimate if the CTI determines that the treatment is necessary and feasible. If the landowner wishe: to proceed with the work the vibratory plow contractor will be contacted and scheduled. A check must be received from the landowner for ~ of the amount before the work will proceed. The vibratory plow company will then decide the placement of primary and secondary lines to insure that the site will have been effectively treated. The vibratory plow contractor will then proceed with treat- ment once all utilities are located. 13. Monitoring Schedule Please list in the following table when and by whom primary post-treatment monitoring and inspection activities will be performed for the first three years. ACTIVITY WHEN IN 1998- 2000? WHO'S RESPONSIBLE? Post-.treatment ins . All years CTI .' . -:ertity this information is valid and factual as described in this application and that all costs are eligible under the ..INNESOTA RelEAF Community Forest Health Program. .~~ ~~-, signature of authorized community/organization official ,.-/ . --:-, rc~!;-f.-y .L~ 1"o! r ,. title ' /// /7/77 date 4 ~~nQI ~nroot l-lo~lth Annlir:~linn CI1Y OF ANDOVER REQUEST FOR COUNCIL ACTION \ ) DATE:}anuary 20, 1998 AGENDA SECTION Staff, Committees, Commissions ORIGINATING DEPARTMENT City Clerk V.V. ITEM NO. ~. Approve Resolution/Drivers Ucense Checks The Sheriff's Office was recently asked to run drivers license checks on all city employees who operate city owned vehicles. We wanted to have them run about 6 or 7 names every few months rather than having the Minnesota Department of Public Safety run all of them once a year. Captain Bruce Andersohn has informed us that we need to adopt a resolution permitting the sheriff's department to perform those drivers license checks. Attached is a copy of Captain Andersohn's letter. , , / Also attached is a resolution for your consideration. , , / " , \.J Office of the Sheriff Anoka County Sheriff Larry Podany 315 East Main Slreet, Anaka, MN 55303-2849 (612)323-5000 FAX (612)422-7503 Memo To: Vicki Volk City of Andover From: Captain Bruce Andersohn ~. Subject: DRIVER'S LICENSE CHECKS Date: January 8, 1998 , , ) Sometime ago you inquired about the sheriffs department performing driver's license checks on all city employees who operate city owned vehicles. We have since had conversations with the State of Minnesota, cns Information staff and asked them to examine the permissibility of the sheriffs department running driver's license checks for the City of Andover as their designated law enforcement provider. After examining the contract with the BCA and BCA regulations, it appears that we can perform driver's license checks on city employees if those checks are in accordance with an adopted city ordinance or resolution permitting the sheriffs department to perform those checks, In our research to identify agencies which have adopted ordinances, we have only been able to identify Minneapolis as having a city driver's license program adopted by its city council back in 1984. It appears to me that the elements of such a resolution or ordinance would require the city to make a statement that all drivers who operate city owned vehicles must have a valid driver's license in their possession, and that the ordinance or resolution should authorize the sheriff s department to run license checks on those employees in a manner in which the city deems appropriate. Should you need assistance or guidance in drafting the resolution, or have further questions regarding this, please contact me. BA:nc \ , ) \ '. ) , '\ " / '. \. ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NO.R A RESOLUTION AUTHORIZING THE ANOKA COUNTY SHERIFF'S DEPARTMENT TO PERFORM DRIVER'S LICENSE CHECKS FOR ANDOVER CITY EMPLOYEES. WHEREAS, certain employees of the City of Andover are required to operate city owned vehicles and personal vehicles for city business; and WHEREAS, those employees must possess a valid driver's license. NOW, THEREFORE, BE IT RESOLVED that the City Council hereby authorizes the Anoka County Sheriff's Department to perform driver's license checks on those employees required to operate city owned vehicles and personal vehicles for city business. Adopted by the City Council of the City of Andover this 20th day of T anuary, 1998. CITY OF ANDOVER Attest: J. E. McKelvey - Mayor Victoria V olk - City Clerk CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ ) DATE: January 20, 1998 AGENDA SECTION Non Discussion/Consent Item ORIGINA TING DEPARTMENT ITEM NO. Approve Transfer of Funds For Flag Pole Lighting ~?,. David Almgren, Building Official The City Council is requested to approve transfer of funds for flag pole lighting. During construction of the new city hall, the funds allocated for construction stopped on the outside wall line. Anything done beyond that point was out of TIF funds. Therefore, I am requesting transfer of $3,984 from Risk Management-Contingency #703-41530.499 to the building fund for lighting of the flag pole and front of the city hall building. . \ 'I._~ .J , ) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , j DATE: January 20. 1998 ITEM NO. Authorize Advertisement for Engineering Tech IV Position d-4. ORIGINATING DEPARTMENT Scott Erickson, ~l Engineering AGENDA SECTION Non-Discussion/Consent Item The City Council is requested to authorize advertising for the Engineering Tech IV position as previously approved in the 1998 budget. \ / \ \ J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , j DATE: January 20. 1998 ITEM NO. ;)S . Approve Changes 1998 Fee Schedule ORIGINATING DEPARTMENT Scott Erickson,tt Engineering AGENDA SECTION Non-Discussion/Consent Item The City Council is requested to approve the changes listed below to the 1998 fee schedule. Resolution # 309-97 Old Amount New Amount Plat Fees Plat Escrow Deposit Urban Lot Rural Lot $100.00 per lot $450.00 per lot $150.00 per lot $500.00 per lot '. I ADDITION " Annual Income Level for Special Senior Citizens Deferral of Special Assessments and Reduced Sanitary Sewer Rates -0- $20,706.00 Not to exceed '. " " CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA , , Res. No. A RESOLUTION AMENDING RESOLUTION NO. 309-97 SETTING FEES FOR PERMITS, REZONINGS, SPECIAL USE PERMITS, VARIANCES, PLATTING, LICENSE FEES, LOT SPLITS, RENTAL FEES AND VARIOUS OTHER FEES. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: The following fees are hereby established for the year 1998: Tvpe of Fee Fee Plat Fees Plat Escrow Deposit Urban Lot Rural Lot $150.00 $500.00 " Annual Income Level for Special Senior Citizens Deferral of Special Assessments and Reduced Sanitary Sewer Rates $20,706.00 Not to Exceed Adopted by the City Council of the City of Andover this 20th day of Januarv. 1998. Attest: CITY OF ANDOVER J. E. McKelvey - Mayor Victoria Volk - City Clerk .' , , " CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , , I DATE: January 20. 1998 ITEM NO. d-~' Approve Change Orders/96-15/Public Works Expansion ORIGINATING DEPARTMENT Scott Erickson, \:'~ Engineering AGENDA SECTION Non-Discussion/Consent Item The City Council is request to approve the following Change Orders for Project 96-15, Public Works Expansion. o Change Order #1 for St. Paul Linoleum & Carpet, Inc. o Change Order #5 for Maertens Brenny Construction Co. o Change Order #3 for American Structural Metals o Change Order #1 for Listul Corporation These items will be funded from the contingency within the project budget. Attached are the change orders for your review. / ," '\ , , /' \ ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING CHANGE ORDER #...1- TO PROJECT NO. 96-15. PUBLIC WORKS EXPANSION. WHEREAS, the City of Andover has a contract for Project No. 96-15 with St. Paul Linoleum & Carpet. Inc. of Eaqan. MN. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 96-15. MOTION seconded by Councilmember and adopted by the " City Council at a reqular meeting this 20th day of Januarv . 19.JliL, " / with Council members voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk " .' ~J / , "j/ ~ ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING CHANGE ORDER #....Q. TO PROJECT NO. 96-15. PUBLIC WORKS EXPANSION. WHEREAS, the City of Andover has a contract for Project No. 96-15 with Maertens Brennv Construction Co. of Minneapolis. MN. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 96-15, MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 20th day of January, 19 98 , with Council members voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk " , J , / / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING CHANGE ORDER #~ TO PROJECT NO. 96-15. PUBLIC WORKS EXPANSION. WHEREAS, the City of Andover has a contract for Project No. 96-15 with American Structural Metals of Huqo. MN. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 96-15. MOTION seconded by Council member and adopted by the City Council at a reqular meeting this 20th day of Januarv , 19 98 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk /~ " \_ I " J \ / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING CHANGE ORDER #--1- TO PROJECT NO. 96-15. PUBLIC WORKS EXPANSION. WHEREAS, the City of Andover has a contract for Project No. 96-15 with Listul Corporation of Ramsev. MN. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 96-15. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 20th day of Januarv , 19 98 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk ...... City of Andover CHANGE ORDER No. 00001 1685 CrosstOMl Blvd Phone: 612-755-5100 k- -fer. MN 55304 Fax: 612-755-8923 " f TITLE: Vinyl Base Cooridor and Control Rm PROJECT: Andover Public Works Building TO: St. Paul Linoleum & Carpet, Inc. 2956 Center Court Eagan, MN 55121-1257 DATE: 12/15/97 JOB: 4106 CONTRACT NO: 1 ATIN: Gretchen Hesli RE: To: From: Number: DESCRIPTION OF CHANGE Stodd# Oulllltin . UDitlI 1.000 L<Jt Unit PriUTri Rate '. TUMount ... Net ArrinoTnt I lItem ~ri,timt 0000 I Provide vinyl base in cooridor 101 D aDd room 114 control room. 00002 DeIetc V my I Cove Base in l'OOIM 122 II: 123 $266.00 0.00% SO.OO $266.00 1.000 L<Jt (SI\O.OO) 0.00% SO.OO (SI\O.OO) '. . / Unit Cost: Unit Tax: Lump Sum: Lump Tax: Total: $156.00 $0.00 $0.00 $0.00 $156.00 The Original Contract Sum was ...........................................___............................................... Net Change by Previously Authorized Requests and Chanles ................................................ The Contract Sum Prior to This Change Order was The Contract Sum Will be Increased ..............................._................................................. The New Contract Sum Indudin& This Change Order The Contract Time Will Not Be Changed ........_...................._.._............................................. The Date of Substantial Completion as of this Change Order Therefore is $8,378.00 $0.00 $8,378.00 $156.00 $8,534.00 -\CCEPTED: ~t. Paul Linoleum & Carpet, Inc. City of Andover dy:, By: Adolfson & PetenoD, Inc. By: \ ~~ Gretchen Hesli Scott Erickson Tom Stone late: Date: Date: q>ediIicote ADeC-iS-l997 13:42 ST. ffi.L LII'IJ & ~ CO 612 686 6660 P.01/01 I........"'.'.. .... ......, ..... Eagan. MN 55121-1257 Tel. (612) 686.mO Fax (812) 88&:6660 -'Or ' ~ ~ \ I PJ.\Ul !J\,lotEUJ'I\ a. CJ.\RPE.r COJ'APJ.\\"Y FACSIMILE TRANSMITTAL TO: COMPANY: FROM: TOM ~1QJE:. (t..p DATE: I Z ~ 1'5- '1, # OF PAGES: (dZE,17......H"E.lJ ~~ L I SUBJECT: PrNro~ fU6l-.IL ~ MESSAGE: ~: (.1-00 .v~t-J4L.. ,4.6A3~ -rn c..a.elooe 101 0 ~ R.cb-1 1/4 ~uU"' Ulr-J'1L ~~ reo-t /..,Ot""Jt-e't' I..--A<,es o i tw {l.O:?-f "5 I "2 2. :- 12? -+ 2lolP. O.J (- 1/0.00) tJ~-r' frOO f:1. 19.".00 I P 1.-10<.-1 (..0l~ H L-f CLf LOU I.-t) I ~ <: 11 e: It ~ d 0a2- 'fal- ~ Ol<<~re. ~11 ~. OJ \ ,.f NOTE: If you do not receive all pages of transmission listed above, please call (612) 686-7770 as .soon as pos$ible. Contractors and Designers of Interior Floor Finish Systems Equal Opportunity Employer "1 City of Andover CHANGE ORDER No. 00005 1685 Crosstown Blvd A~-lover. MN 55304 Phone: 612-755-5100 Fax: 612-755-8923 I r1..1'LE: Temporary Enclosures DATE: 121I5/97 JOB: 4106 CONTRACT NO: I PROJECT: Andover Public Works Building TO: Maertens Brenny Construction Co. 825 I Main Street NE. Minneapolis, MN 55432-1849 ATIN: John Hoffinan RE: To: From: Number: DESCRIPTION OF CHANGE lItem . Descrintion 0000 1 Provide tanporary ...c1osures .. directed by ConstrudiOll Manager. Work Order # 49S9 Stock# OuantityUnw 1.000 Let UllitPriceTax Rate Tn AmOunt Net Arrwtlmt.1 $1,836.00 0.00% so.oo $1.836.00 . " ) Unit Cost: Unit Tax: Lump Sum: Lump Tax: Total: $1,836.00 $0.00 $0.00 $0.00 $1,836.00 The Original Contract Sum was ................................................................................................. Net Change by Previously Authorized Requests and Changes ....................................._......... The Contract Sum Prior to This Change Order was The Contract Sum Will be Increased ................................................................................... The New Contract Sum Including This Change Order The Contract Time Will Not Be Changed ................................................................................. The Date ofSubstantiaI Completion as of this Change Order Therefore is $460,000.00 $16,654.20 $476,654.20 51,836.00 $478,490.20 ACCEPTED: Maertens Brenny Construction Co. City of Andover Adolfson & Peterson, Inc. By: By: By: , \ ) Date: John Hoffinan Scott Erickson Tom Stone Date: Date: Elq)<<IiIion~ " _oj MAERTENS.BRENNY CONSTRUCTION COMPANY 8251 Main Street NE MINNEAPOLIS, MN 55432 (612) 786.4779 FAX (612) 786.6973 clJ@llil W@OOGK @OO[ID~OO 4959 o DAY WORK o CONTRACT .fS EXTRA W K; \\.U:L'-.50 )t;.""?cj~,-\ c: .IJClD\JSE. K~ ~ - ., ("' :'> - r- \0 ~cM, .:J1',\::.!'\1C- , , ) 1 -(. .....?-.~ .A.-TE ~ 'S ,-' ? 1 - L~l?r.NR.... 15 r\K \ \ H~ ~ ~ ~ - ~o ~ 9- ~ L1 LI - ,\0 ;.- ';:;:l X ~ >s TOTAL LABOR TAX TOTAL AMOUNT $ o Tolal amount due 0 Total billing to for above work: or be mailed after completion of work \ ,. _!~!I.""~ ~ ~;~,I~~,~!:.~;;u;~~;;e~~~.~;;;:':;O. j;., ..., .' _ - , ' I ~ ' . ~ ~ TELEPHONE 784.3062 - .- . ~ - Complete Line of Building Materials - ~ ~ 10:11:08 / " '-J "'AE178 MAERTENS-BRENNY CONSTRUCTION CO. 8251 !'lAIN ST NE l'IPLS l'IN 5 J J T J ..:t,........ -.1'. . B.';;"i';r.:'~~ 640 2B204RL ::". ". ~I<<i,:"~.'. 1 4 NON-INV L48BO , J 429.90 27.94 .~~ J o B .'U I, "'2" ~.;::.t~~?"~_'II'~ 2X4-RL *2 & BTR LF 32/20 24'X100 RE-ENFORCED POLY RL 48" LATH (50P/BO) BO 11/18/97 182258 .. .. 55432 S I T E 786.4779 ~"lt:::l"','<I'i:lII.i11..:i1 "'I~~;"':,;)'-~JI:E:!::!3__I;)'t ,....2..'.0111::1.:1 ,,' ..;:IJ"~~1I' ,~ .. .. INVOICE 1785 CROSSTO~N BLVD ANDOVER MN ,11.~0 (';-) '\. ..I,........j.. I ~(Q)~v . .~ . DElIVERY,. . ,- ~. ':", :-.-\ DtioosJ;t''' ". . ~ _' . CASIf . . SALANa: DUE' -t"/~"':(.;i . . . ~'- ::.- UNlTPRlCE:'-; '~>'~UNr. ~';.'::~ .39 249.60 1 IE Terms: Due 10th day 01 month following purchase . THIS LIST WITH MATERIAL DELIVEREO AS NO CLAIM ALLOWED AFTER THREE DAYS. SPECIAL ORDERS ARE NOT CANCELLABLE AND NOT RETURNABLE. MERCHANDIS: 'IEO IN GOOD CONDITION WILL BE SUBJECT TO A HMIOLlNG CHARGE OF AT LEAST 10%. ALL MATERIAL SOLO SUBJECT TO LIEN LAWS. NeE CHARGE equal to 1.5", per month. which is an ANNUAL PERCENTAGE RATE 0118% shall be made on all past due accooc:;. MINIMUM CHARGE S1.00 on acco~nlS le.s tha avoid FINANCE CHARGE. paymgnt must be received one war't<:ing day prior to t:'e 25th of the month foilowing purchase. 152.50 6.95 152.50 27.80 457~B4 r. ,- City of Andover , I 'tITLE: Phone: 612-755-5100 Fax: 612-755-8923 CHANGE ORDER No. 00003 1685 Crosstown Blvd " -iover. MN 55304 Additional Drain Protection DATE: 12/17/97 JOB: 4106 CONTRACT NO: 1 PROJECT: Andover Public Works Building TO: American Structural Metals 15152 Freeland Ave. N. Hugo, MN 55038 ATfN: Steve Gimple RE: To: From: Number: DESCRIPTION OF CHANGE lItem Desc:riotion 0000 1 Provide additional drain pnteaion as request<d by Pete Kolias per letter dated 1I/21i97 Stock# .. ... OuantitY.. UOm 1.000 Let Unit Price TaxlbteTuAmoont Net AmOOotl $1,020.00 0.00% $0.00 $1,020.00 '\ , I Unit Cost: Unit Tax: Lump Sum: Lump Tax: Total: $1,020.00 $0.00 $0.00 $0.00 $1,020.00 The Original Contract Sum was .................................................................................................. Net Change by Previously Authorized Requests and Changes ................................................ The Contract Sum Prior to This Change Order was The Contract Sum Will be Increased ................................................................................... The New Contract Sum Including This Change Order ..... The Contract Time Will Not Be Changed ................................................................................. The Date of Substantial Completion as of this Change Order Therefore is $130,800.00 $2,838.00 $133,638.00 $1,020.00 $134,658.00 ACCEPTED: American Structural Metals By: , , ) City of Andover By: Adolfson & Peterson, Inc. Steve Gimple By: Scott Erickson Tom Stone Date: Date: Date: ~. .... \ i[" ."" AmERICAn ~_ ') ."" STRUCTURAL . . mETALS, Inc. 15152 Freeland Avenue - Box 45 . Hugo, Minnesota 55038 . Telephone 429-4338 November 21, 1997 Mr. Tom Stone Adolfson & Peterson PO Box 9377 Minneapolis, MN 55440-9377 Re: Andover Public Works Andover, MN " , / Dear Tom: There will be an add to contract in the amount of $1 020.00 to furnish four drain protection frames, Mk IF3. This material was ordered by Pete Kolias on 10/2/97. Please issue a change order to contract to cover this revision. Sincerely, AMERICAN STRUCTURAL METALS, INC. CLlfP1 David J. Mangledorf DM:mv " City of Andover PURCHASE ORDER No. 1 1685 Crosstown Blvd -' ',ver. MN 55304 Phone: 612-755-5100 Fax: 612-755-8923 " r -' TO: Listul Corporation 13900 Sunfish Lake Blvd. Ramsey, MN 55303 DATE: PROJECT: JOB: 12/17/97 Andover Public Works Building 4106 AnN: 10hn Hall. IWORK AT . Adolfson & Peterson, Inc. 1785 Crosstown Blvd. Andover,MN 55304 TERMS: 30 Day Net COMPLETED: BII,I. TO Adolfson & Peterson, Inc. 6701 West 23rd Ave PO Box 9377 ~eapolis,MN 55426-9377 SHIP VIA: flf,.... 1.00 Each ~f,....lr NAJftJu,...~riptinn Provide a ships ladder Ifnit Pri,... TilT V.fPo.TAyAmnnft'fo N'~ AnvY1:nt I Qnillntiv Ifnit. 0000 1 SI.Soo.oo 0.00% $0.00 SI,SOO.OO \ , ) Unit Cost: Unit Tax: Lump Sum: Lump Tax: Freight: Total: $1,500.00 $0.00 $0.00 $0.00 $0.00 $1,500.00 ~' 1ed: . ) Is,,: Date: 10hn Hall Contracted By: City of Andover Signed: By: Date: Scott Erickson Contracted By: Listul Corporation ~tl \ '-_/ AGENDA SECTION Non-Discussion/Consent Item CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: Januarv 20. 1998 ORIGINATING DEPARTMENT Scott Erickson,~l Engineering ITEM NO. :;LJ . Adopt Resolution Setting Rates For Permits, Connection Fees, Etc. The City Council is requested to adopt the attached resolution setting rates for permits, connection fees, service and water usage charges for 1998. Resolution # 291-96 Sanitary Sewer Rates Sewer Area Change Sewer Connection Fee Laterals \ \ / Unit Connection Charge Residential Non-residential,per REC Old Amount New Amount $1,065.00 per acre $290.00 per unit $1,104.00 per acre $300.00 per unit $24.00 per F.F. $30.00 per F.F. $1,225.00 per unit $1,275.00 per unit $610.00 per unit $660.00 per unit or $6,660.00 which- or $6,100.00 whichever ever is higher is higher Water Area Charges Residential & Commercial $1,130.00 per acre $1,171.00 per acre Service Charges Testing 0-6" meters Cost plus 20% Violation P Shut-Off (after hours) $50.00 Water Meter Charges 1" Meter 1-1/2" Meter 2" Meter Laterals . \ . / Cost plus 25% $75.00 $265.00 $452.00 $630.00 $ 24.00/ F.F. $300.00 $500.00 $700.00 $ 30.00/F.F. . - '\ , ) / ,. '__I " ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA Res. No. A RESOLUTION SETTING RATES FOR PERMITS, CONNECTION FEES, SERVICES AND WATER USAGE PURSUANT TO ORDINANCE NO. 55, SECTION 3 AND RESOLUTION 101-81. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: SECTION 1. WATER PERMIT FEES REF. ORDINANCE 55 1. Service/Connection 2. Tapping Main 3. Disconnection/Reconnection Requests 4. HVAC 5. Underground Sprinklers 6. Re-inspection (all) SECTION 2. SERVICE CHARGES 1. Testing o to 6" meters 2. Violation P Shut-off (7:00 am-3:00 pm) Shut-off (after hours) SECTION 3. WATER METER CHARGES 1. 3/4" Meter (Short lay length) 2. 5/8" Meter 3. 1" Meter 4. 1-1/2" Meter 5. 2" Meter 6. Special Sizes 7. Laterals SECTION 4. UNIT CONNECTION CHARGES 1. Residential 2. Non-Residential, per REC SECTION 5. WATER AREA CHARGES 1. Residential and Commercial $50.00 30.00 20.00 15.00 15.00 25.00 Section 21 and 22 Section 9 Section 12 Section 20 Cost plus 25% $50.00 $75.00 $150.00 125.00 300.00 500.00 700.00 Cost plus 25% handling $30.00/F.F. (estimate) $1,275.00 per unit $660.00 per unit or $6,660.00 whichever is higher $1,171.00 per acre SECTION 6. USAGE CHARGES , '\ \ 1. Water: Billed Quarterly Minimum per quarter Penalty/Late Payment 2. Sewer Area A Area B Penalty/Late Payment SECTION 7. SANITARY SEWER RATES , , 1. Sewer Area Charge 2. Sewer Connection Fee (Commercial Connection Fee Rate=1 Connection Fee for each SAC Unit) 3. Laterals 4. Hookup Permit Fee (Sewer) 5. Sewer Availability Charge (Metro) 6. Plumbing '~~ SECTION 8. EFFECTIVE DATE $7.30 .98 per 1,000 for 1 st 10,000 gal. 1.01 per 1,000 for 10,001 through 20,000 1.05 per 1,000 for 20,001 through 35,000 1.12 per 1,000 for 35,001 through 60,000 1.20 per 1,000 for 60,001 through 100,000 1.35 per 1,000 for 100,001 through 200,000 1.60 per 1,000 for 200,001 and above 8.30 10% $31.50 per quarter 43.50 per quarter 10% $1,104.00 $300.00 30.00 40.00 plus surcharge $1,000.00 (Homeowner contracts for) The rate charges as shown shall be effective January 1, 1998. Adopted by the City Council of the City of Andover this 20th day of Januarv. 1998. Attest: Victoria Volk - City Clerk \, J CITY OF ANDOVER J. E. McKelvey - Mayor llr I~ no ~rr -'"2 DM {..l\-j.-j,-, .1IJ,\ ],L , L:KDBERG & MCKI~NIS PA FAX NO. 612 689 9806 P. : _.....:'*""'--~..,:~,.-"""'<;'At-........~~.~~~~....t,~~~.N~~....-l!tI~ilr ,-~~ .h...~1 'W' f)jjll ~~_~ -~..'_lJiI .....,j.,...iMiu,I:1:l< 11a-~~~~~~~~"~'': ~ l.'T'~~T,n(". 1- '10- t? Y .J,."_L>_~1"... .'..... 0< I .-_ ~:-"~.'-__ L.Z~: ~= L. Jimmy A. Lindberg. D. Sh~rw"od McKinnis Timothy A. Quarberg Lindberg & McKinnis, P.A, Attorneys At Law 2211 Main Streel South Cambridge. Minnesota 55008 612.689-9596 IIax: 612-689-9806 January 19, 1998 Vicki Volk, City Clerk City of Andover 1685 Crosstown Blvd. NW Andover, MN 55304 BY FAX 755-8923 Rc: Reed Hermanson; Written statement of objection to special assessment for Project 96.16 Dear Ms. Volk: Enclosed for filing in your office prior to the assessment hearing scheduled for January 20, 1998 at 7:00 p.m. is the "Titten objeclion of Reed Hem1anson of 14220 Crosstovm Blvd. NW. Andover, MN 55304. Yours very truly, njs enc · /.ISBA Real Property Law Specialist ~I~ I) no \1~K -'"2 PI' "'~'\...- J-:;1lj .,I'J!. ]. L II L:KDBERG & MCKI~NIS PA FAX NO, 612 689 9806 P. 2 ," .'\.: _.,Ij,.....~. '4';"'- -~,;......,'..,.>'....-_~5-...... _.' -"~,,.' ~~ <,~I,"':.'......". .........,-, ..otr, ,.~ .~..~.,rl.~."..,,_.~.....!>'11. ~,' . :.1..-....'. '.-",.,~..~',;.,..\,~.......,...-..._...,_~l"""",.. .--....,~,;........'-.,. NOTICE OF OBJECTION TO SPECIAL ASSESSMENT The undersigned Reed Hennanson of 14220 Crosstown Blvd. NW, Andover, MN 55304 does hereby state his opposition and objection to the City of Andover's Project 96-16, wherein a public hearing has been scheduled at the Andover City Hall on Tuesday, January 20,' 1998 at 7:00 o'clock p.m. to consider making the following improvement: Sanitary sewer, watcrmain construction. My objection is based upon, but not limited to, the following grounds: ]. The Notice states that the Council will cOl13ider the making of the following improvemenls: Sanitary sewer, watermain construction. In fact, these improventents have been made and placed on the: property six or more years ago, and therefore, the purpose of this publie hearing i;s incorrectly stated. The purpose is not to consider the making of the improvements but to attempt to try and assess my properly long after the improvements have been made. 2. By Minnesota law, special assessments are to reflect the influence an improvement has upon a piece of property. That is. the test of whether or not this assessment is a valid assessment is whether or not the market value of my property will be increased by an amount equal to or greater than the amount of assessment that I am to be charged. When I purchased my property, the improvements were already in place, and therefore the placing of an assessment against my property will not and cannot increase the value of my property by any amount, because I have already paid the value of the improvements when I purChased the property with the improvements in place. There can be no showing made that at this time in time the value of my property will be increased by $5,699.94. 3. Although not stated in the Notice, the letter that I received on December 31, 1997 from the City of Andover indicates that the Council will detennine if a deferred assessment should be placed on this property. Please note that I do not believe that there is any statutory authority for the placement of a deferred assessment, as I am neither 65 years of age or older or retired by virtue of a permanent and total disability. 4. I believe that your attempts to coHect for this improvement in a procedure other than Minnesota Statutes, Chapter 429 is barred by all applicable statutes of limitation, as this improvement was made in 1991 or prior. !AK-13-98 MOK j:23 PM L:KDBERG & MCKI~NIS PA FAX NO. 612 689 9806 P. 3 ~ ," .2- Based upon the above objections, please accept and file this statement as my written objection pursuant to Minnesota Statutes, ~429.061 in opposition to the proposed assessment of my property located at 14220 Crossto~ Blvd. NW, Andover, MN 55304 under Project 96-16. Dated: January 19, 1998 ~ . Ree cnnanson 14220 Crosstown Blvd. NW Andover, MN 55304 l\sl1fnrb 1lIrurlnpmrtu O1nrpnrattou. lint. 3640 - 152nd Lane N.W. . Andover, MN 55304 . 612-427-0435 February 3 I 199'=: Mayor Members of the city Council City of Andover 1685 Crosstown Blvd NW Andover, MN 55304 RE: Final plat/Chesterton Commons, 2nd Addition Agenda item #3 for the 2/3/98 city Council Meeting Dear Hayor and Council Members, Ashford Development Corporation, Inc. requests that this agenda item be tabled indefinitely and until Ashford Development Corporation, Inc. submits a written request to have it placed back on an Andover City Council meeting agenda. Ashford needs time to evaluate the very sig;1ificant detrimental effects of the commercial bUildings being built on the adjacent property in Hamil ton Square. This is especially t.rue of the building being referred to as a Post Office, which apparently is not a retail Post Office, but a trucking terminal. Recently we were able to review some of the site pla.n information for this building and find items that are distrubing such as, no exterior fencing is being proposed at all for this bUilding. It would appear that this commercial development is creating a very serious problem for Ashford's ability to sell lots that are near or adjacent to the commercial property and it may necessitate that parts of the Chesterton Commons plat be redesigned and replated to provide a more compatible land use for our property. Sincerely, ~0~ Jerry Windschitl, President Ashford Dev210pment Corporation, Inc. DATE Januarv 20. 1998 ITEMS GIVEN TO THE CITY COUNCIL · City Council Minutes - January 6, 1998 · Economic Development Authority Minutes - January 6, 1998 . Ordinance No. 8DDDDD · Monthly Building Report - December, 1997 · Overview of Major New Laws Enacted in 1997 · Letter regarding Hills of Bunker Lake Law Suit · 1998 Standing Committees List · Employee Phone Number Cards · Schedule of Bills '" ..~ .'.- , \ TO:- ..I~aYO~_City Council /7. _LJ W/ FROMll:)a~i.Ct_~lm_gren:==I ~ RE: 1997 Monthly Building Report Form DECEMBER --- ----=r= --~- BUILDING PERMITS ~-=_-~T --~-- Permit/Plan Tax Total Valuation - 18 Residential (17 SMI-1 Septic) $ 28,256.79 $ 1,031.00 $ 29,287.79 $ 2,062,000.00 _. ~~~~~- 2 Remodeling/Finishing $ 2,390.39 $ 142.50 $ 2,532.89 $ 284,682.00 _:~~\~ommercial Building . _ H_' ~ole Bldgs/Barns 'Sheds . -.. Swimming Pools -- - Chirnney/Stove/Fireplace ,Structural Changes I _~_n~___ 7 Porches/Decks -- $ 526.24 $ 8.85 $ 535.09 $ 17,700.00 ---.---.-- --- - Repair Fire Damage 7 ~i;~~{ $ 4,125.59 $ 311.60 $ 4,437.19 $ 623,200,00 1 $ 370.84 $ 7.50 $ 378.34 $ 15,000.00 31 I SUBTOTAL_ $ 35,669.85 $ 1,501.45 $ 37,171.30 $ 3,002,582.00 PERMIl'S---i FEES COLLECTED ._ ..____.. H_____ 31 Building Permits $ 35,669.85 $ 1,501.45 $ 37,171.30 ____ - ..u_____ ------ Ag Building Cur~~~t L__ . 1 Demolition -..- Footing u _~-"'--- - Renewal --------- Moving -.---- 35 H~~ting $ 1,280.00 $ 17.50 $ 1,297.50 ---- 13 Heating Repair $ 1,899.28 $ 6.50 $ 1,905.78 20 HOO~ $ 500.00 $ 10.00 $ 510.00 - 30 ~Ium~ing $ $ $ 4,404.74 15.00 4,419.74 2 Plumbing Repair $ 95.03 $ 1.00 $ 96.03 157 ~~~ng ~l- $ 471.00 $ 471.00 1 $ 35.00 $ 0.50 $ 35.50 2 S~ptic Rep(jir___ $ 70.00 $ 1.00 $ 71.00 19 Water Meter $ 950.00 $ 9.50 $ 959.50 -----.--- $ 19 Certificates of Occupancy $ 76.00 76.00 73 Contractor's License $ 1,825.00 $ 1,825.00 ---~-- 17 License Verification Fee $ 85.00 $ 85.00 - --..---- Health Authority 20 Sewer Admin. Fee $ 300.00 $ 300.00 - -..-.----- - $ 22 SAC Retainage Fee $ 209.00 209.00 ---------- $ 2 Reinspection Fee $ 84.00 84.00 Rental Licenses 464 ~otALS 1 $ 47,953.90 $ 1,562.45 $ 49,516,35 Total Number of Houses YTO 1997 282 -- ------- Total Number of Houses YTD 1996 272 . ----- I Tot:afY.a~~tiO.':'''y:!:~_ 1997 M2,938,72G.OO Total Valuation YTO - 1996 $ 34,703,380.48 -- --- -- -- $ Total Building Dept Income YTD 1997 664,101.07 ---- .=---- 1996 $ 583,541.96 Total Building Dept Income YTD :Aa p3AO.lddV 86-0Z-1O :3}ea '\UAOlddu n::mno;) All;) uodn 86/8l/l0 uo P~l!M ~q mM 86/1O/Z0 uo ~np SZ'9I7S'Z1O'I$ gUHulol Slu~WAUd ~::l!Al~S lq~O '\UAOlddul!::luno;) Al!;) uodn p~Stl~pl pUll p:Jnss! :Jq mM 86-0Z-1O p:JlUp E# lS!ll!p:J lU:Jw:JslnqS!p uo 86'010'1788$ gUHulol SW!Ul;) 'p:JSU:Jl:Jl pUll p~nss! u:J~q :JAUlJ 86-n-1O P~lUp Z# lSH l!p:J lU:Jw:Jsmqs!p uo 91'ZZZ'1I7 $ gUHulol SW!Ul;) 'p:JSU:JFll pUll p:Jnss! u:J:Jq :JAUlJ 86-Zl-1O p:JlUp 1# lSH l!p:J lU:Jw~smqs!p Z9'OO.,'6., $ gUHulol SW!Ul;) :aN[lO~ID)I;)Va lo-081'L86'1 $Jo lUnOWtl ~lJl U! 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