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Home My WebLink AboutCC March 16, 1999 \ '- ./' CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 . . Regular City Council Meeting - Tuesday, March 16, 1999 agenda Planning & Zoning Interviews - 6:00 to 7:00 PM Call to Order - 7:00 PM Resident Forum Agenda Approval Consent Agenda Approval of Minutes Bookmark Name minutes o Discussion Items 1. Anoka County Sheriff Report 2. Discuss Grey Oaks Financing 3. Review Joint Powers Agreement/98-17/Bunker Lake Blvd. Reconstruction 4. Approve Plans & Specs/98-17 & 99-5/Bunker Lake Blvd. Reconstruction & Jay Street Traffic Signal 5. Approve Right ofEntries/98-17/Bunker Lake Blvd. Reconstruction 6. Approve No Parking Resolution/98-17/Bunker Lake Blvd. Service Road 7. Approve Resolution/Spending Off System MSA Funds onto CSAH System Bunker Lake Blvd Reconstruction/98-17 8. Allocate Future MSA Funds/98-17/Bunker Lake Blvd. Reconstruction 9. Discuss Request/98-17/Bunker Lake Blvd. TraiVW oodland Development 10. Amend Ordinance No. 10, Section 9.07/Park Dedication 11. Approve Resolution Establishing Park Dedication Fee 12. Consider Reintroducing Trail Fee Requirement 13. Discuss New Irrigation Well at Hawkridge Park/99-2 14. Discuss Pedestrian Under-Overpass/98-20 15. Approve Ordinance No. 247/Right-of-Way Management Ordinance sheriff financing jp9817 appr9817 entries no park apprmsa allocmsa requ9817 parkded apprfee trailfee disc992 disc9820 ord247 Renorts of Staff. Committees. Commissions 16. Discuss Concession Contract/Sunshine Park 17. Appoint Planning and Zoning Commissioner stand apppzcom Non-Discussion/Consent Items 18. Approve Recording Secretary AgreementIPlanning & Zoning and Park and Recreation 19. Approve Plans & Specs/98-28/Shadowbrook 5th Addition 20. Order Plans & Specs/96-I/Kelsey-Round Lake Park 21. Approve Plans & Specs/99-l/Sunshine Park and Tower Drive Trails 22. Approve Plans & Specs/97-52/Bleacher Pads/Soccer & Ballfields 23. Approve Quotes/99-9/Soccer Goals at Various Parks 24. Reduce Letter of CreditlPheasant Glen 25. Approve Consent for Use of Real Property for Helicopter Landing Site at City Hall Park Complex #1 secretary appr9828 ord961 appr991 appr9752 appr999 locpglen landing _/ , \ ,--) ~_J '-, v Page Two Regular City Council Tuesday, March 16, 1999 26. Adopt Ordinance Amendment No. 218A/Regulating Parking 27. Resolution Supporting Repeal of State Sales Tax for Local Government Purchases 28. Approve Deeds/Andover Station 29. Approve Payment/Appraisal/Commercial AutolPatchin Messner Appraisals 30. Approve Tree Trimmer License 31. Accept ResignationlPark and Recreation CommissionerlBrian Barringer 32. Approve to Advertise for Park and Recreation Commission Vacancy Mayor/Council Input Payment of Claims Adjournment parking salestax deed. patchin tree resign vacancy CITY OF ANDOVER REQUEST FOR COUNCIL ACTION '\ , ) DATE:March 16, 1999 Approval of Minutes ORIGINATING DEPARTMENT City Clerk 0.0. AGENDA SECTION ITEM NO. Apl7'oval of Minutes The City Council is requested to approve the following minutes: February 23, 1999 Special Meeting March 2, 1999 Regular Meeting March 2, 1999 HRA Meeting 'I , ) \, 'J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION " , , DATE: March 16. 1999 AGENDA SECTION ORIGINATING DEPARTMENT Discussion Administration Richard Fursman ITEM NO. Anoka County Sheriff Monthly Reoort ~ , BACKGROUND: The Anoka County Sheriffs Department will be present to provide the Council and the citizens of Andover an update on happenings around the City and also introduce new officers. J , J CITY OF ANDOVER REQUEST FOR CITY COUNCIL ACTION \ , , DATE: Marrh 16. 1999 AGENDA SECTION ORIGINATING DEPARTMENT Discussion Community Development ITEM No.8. Discuss Grey Oaks Financing Chesterton Partnership David L. Carlberg Community Development Director The City Council, at the March 2,1999 meeting, discussed the planned unit development of "Grey Oaks". The Council approved the development as a senior/empty nester project per State and Federal Law. Through discussions on the financing of the project and the request to provide public financial assistance, the Council requested copies of the agreements regarding "The Farmstead" project developed by Presbyterian Homes of Minnesota to examine how the project was financed through the use of Tax Increment Financing (TIF). Attached are excerpts from the following documents for Council review, the complete document(s) can be provided to the Council upon request: 1. The Modification to the Development Program for Development District No.1 (Article II) and Tax Increment Financing Plan for TIF District No. 1-3 (Article III). 2. Development Agreement (Compliance with low and moderate income requirements.). J 3. The Housing Finance Program for "The Farmstead". As indicated by the above documents, a twenty-five year TIF Housing District was established for "The Farmstead", the maximum length allowed under the TIF Act. A pay-as-you-go method was used where the developer is reimbursed by the City from tax increments derived from the project. The pay-as-you-go plan is over a fifteen year period. The captured net tax capacity on "The Farmstead" is $229,832 annually. Presbyterian Homes of Minnesota receives or is rebated $206,848.80, which is less the 10% administrative fee collected by the City. The amount being paid or rebated is used to write down the costs of the rents for the residents. In this case, the rents on the 140 units were reduced about $125 a month. The establishment of the TIF Housing District under the TIF Act, requires certain standards to be met for the project to qualify in or as a housing district. At least 80% of the fair market value of the improvements to be made within the district are required to be housing units for persons of low and moderate income. In addition, Presbyterian Homes of Minnesota had to covenant that at least 20% of the units would be occupied by individuals whose income is 50% or less of the area median gross income. Covenants were also required to guarantee the project will meet all of the requirements for low-income housing credit and provide for monitoring procedures to insure compliance with this requirement. In addition to the TIF Housing District/pay-as-you-go financial assistance, the City also issued elderly housing revenue bonds on behalf of Presbyterian Homes of Minnesota. The City is not subject to any liability on the payment of the bonds. \ j ARTICLE II J THE MODIFICATION TO THE DEVELOPMENT PROGRAM \ Section 2.01. Statement of Need and Public Purpose. The City Council of the City has determined that there is a need for the City to take certain actions designed to encourage, ensure and facilitate development and redevelopment by the private sector of under utilized and unused land located within the corporate limits of the City in order to provide additional employment opportunities for residents of the City and the surrounding area, to improve the tax base of the City, the County and Independent School District No. 11 (the "School District") thereby enabling them to better utilize existing public facili- ties and provide needed public services, and to improve the general economy of the City, the County, and the State. Specifically, the City Council has determined that the property within the Development District is either under utilized or unused due to a variety of factors, including inadequate public improvements to serve the property; which has resulted in a lack of private investment; that, as a result, the property is not providing adequate employment opportunities, and is not contribu- ting to the tax base and general economy of the City, the School District, the County and the State to its full potential; and, therefore, that it is necessary for the City to exercise its authority under the Development District Act and the Tax Increment Financing Act to develop, implement and finance a program designed to encourage, ensure and facilitate the commercial development and redevelopment of the property located in the Development District, to further and accomplish the public purposes specified in this paragraph. , / The development proposed for the Development District would not occur solely through private investment in the foreseeable future; the Tax Increment Financing Plan proposed herein is consistent with the Development Program; and the Tax Increment Financing Plan will afford maximum opportunity, consistent with the sound needs of the City as a whole, for the development or redevelopment of the property located in the Development District by private enterprise. The welfare of the City, the County and the State of Minnesota requires active promotion, attraction, encouragement and development of economically sound industry and commerce by the City. Section 2.02. Statutorv Authoritv. The Development District Act authorizes the City, upon certain public purpose findings by the City Council, to establish and designate development districts within the City and to establish, develop and administer development programs therefor to meet the needs and accomplish the public purposes specified in Section 2.01. In , ) 361669.1 3 / accordance with the purposes set forth in Section 469.124 of the Development District Act, the City Council has established the Development District comprising the area described on the attached Exhibit A and has adopted this Development Program therefor. ~ The Tax Increment Financing Act authorizes the City, upon certain findings by the City Council, to establish and designate tax increment financing districts within the Development District and to adopt and implement a tax increment financing plan to accomplish the Development Program established for the Development District. In accordance with the Tax Increment Financing Act, the City has established Tax Increment Financing District No. 1-3 in the Development District as a housing district described in Section 469.174 subdivision 11, and has adopted therefor the Tax Increment Financing Plan set forth in Article III hereof, which provides for the use of tax increment financing to finance the cost of qualified public activities and improvements in the Development District, as specified in the Development Program and the Tax Increment Financing Plan. Section 2.03. Increase Estimates for Public Costs and Budqet. The additional costs estimated to be incurred by the City, directly or indirectly, in carrying out the Development Program, as modified are amended to include the Public Costs set forth in the Tax Increment Financing Plan. , / 361669.1 4 ARTICLE III '. THE TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 1-3 Section 3.01. Statement of Obiectives. See Section 2.01 of the Development Program entitled Statement of Need and Public Purpose and Section 3.01 entitled Statement of Objectives for the Development District. Section 3.02. Statement of Development Proqram. The Statement of the Development Program for the Development District is set forth in Articles II and III hereof. Section 3.03. Parcells} to be Included in Tax Increment Financinq District No. 1-3. Tax Increment Financing District No. 1-3 is described on the attached Exhibit B and includes the parcel identification number(s) or legal description set forth on the attached Exhibit B. Section 3.04. Property to be Acquired. The City does not intend to acquire any property within Tax Increment Financing District No. 1-3 as the developer currently owns the land within Tax Increment Financing District No. 1-3. The City may reimburse the Developer for land acquisition. '. / Section 3.05. Development Activitv in the Development District for which Contracts Have Been Siqned. The City intends to enter into a Development Agreement with Presbyterian Homes Housing and Assisted Living, Inc. with respect to the construction of an approximately one hundred forty (140) unit multifamily elderly rental housing facility. Section 3.06. Other Specific Development Expected to Occur Within The Development District. It is anticipated that develop- ment will occur within the Development District. Additional development may occur in the Development District in the future; however, no contracts have been entered into at this time with respect to such development. The nature and timing of further development cannot accurately be predicted at this time. Section 3.07. Estimated Public Costs. The estimated total Public Costs to be paid from Tax Increments is described in Exhibit C. Section 3.08. Estimated Amount of Bonded Indebtedness. It is anticipated that Tax Increment Bonds will not be issued to finance the estimated Public Costs of the Development Program. The City intends to utilize 100% of the available Tax Increments to finance said Public Costs. The City, however, reserves the right to issue bonds estimated not to exceed $6,138,194 to .. 361669.1 5 , , ) finance said Public Costs. Such Public Costs will be paid from sources described in Section 3.09 hereof. Section 3.09. Sources of Revenue. The revenues to pay the Public Costs of the Development District are the proceeds of the Tax Increments and any other available sources of revenue which the City may apply to pay Public Costs. Section 3.10. Estimated Recent Net Tax Capacity. The estimated net tax capacity of all taxable property in Tax Increment Financing District No. 1-3 as most recently certified by the Commissioner of Revenue of the State of Minnesota, being the certification made in 1997 with respect to the net tax capacity of such property as of January 2, 1997, for taxes payable in 1998 is estimated to be $29,000. Section 3.11. Estimated Captured Net Tax Capacity and Com~utation of Tax Increment. Each year the County Auditor will measure the amount of increase or decrease in the total net tax capacity value of Tax Increment Financing District No. 1-3 to calculate the Tax Increments payable to the City. In any year in which there is an increase in total net tax capacity in Tax Increment Financing District No. 1-3 above the original net tax capacity, Tax Increments will be payable to the City. In any year in which the total net tax capacity in Tax Increment Financing District No. 1-3 declines below the net tax capacity, no net tax capacity will be captured and no tax increment will be payable. \ ) The County Auditor shall certify in each year after the date the original net tax capacity was certified, the amount the net tax capacity has increased or decreased as a result of: 1. change in tax exempt status of property; 2. reduction or enlargement of the geographic boundaries of the district; 3. change due to stipulations, adjustments, negotiated or court-ordered abatements. , I , / Upon completion of the development expected to occur in Tax Increment Financing District No. 1-3 the City estimates the net tax capacity of taxable property in Tax Increment Financing District No. 1-3 will be approximately $258,832. The captured net tax capacity upon completion of development is expected to be approximately $229,832. The Tax Increments will be captured for up to 25 years from receipt of the first Tax Increments or until the Public Costs described in the Tax Increment Financing Plan have been paid. The City elects to retain no Tax Increment that is payable 1998. The City determines that 100~ of the available increase in net tax 361669.1 6 \ , ) capacity from Tax Increment Financing District No. 1-3 shall be used for the repayment of the Tax Increment Bonds, and payment of Public Costs of the Development District in accordance with the Development Program and Tax Increment Financing Plan. Section 3.12. Tvoe of Tax Increment Financinq District. Pursuant to Section 469.174, Subdivision 11 of the Act, the City has determined that Tax Increment Financing District No. 1-3 qualifies as a "housing district". \ "Housing district" means a type of tax increment financing district which consists of a project, or a portion of a project, intended for occupancy, in part, by persons or families of low and moderate income, as defined in Chapter 462A, Title II of the National Housing Act of 1934, the National Housing Act of 1959, the United States Housing Act of 1937, as amended, Title V of the Housing Act of 1949, as amended, any other similar present or future federal, state, or municipal legislation, or the regulations promulgated under any of these acts. A project does not qualify under this subdivision if the fair market value of the improvements which are constructed for commercial uses or for uses other than low and moderate income housing consists of more than 20 percent of the total fair market value of the planned improvements in the development plan or agreement. The fair market value of the improvements may be determined using the cost of construction, capitalized income, or other appropriate method of estimating market value. ~ The City Council has found that all of these facts exist. Section 3.13. Duration of Tax Increment Financinq District No. 1-3. The Act allows "housing districts" to remain in existence for a period of 25 years from the receipt of the first Tax Increments. Therefore, Tax Increment Financing District No. 1-3 may remain in effect until 25 years from the receipt of the first Tax Increments or until the Public Costs described in the Tax Increment Financing Plan have been paid. The first Tax Increments are expected to be received in 1999. Section 3.14. Estimated Imnact of Tax Increment Financinq. The estimated impact of Tax Increment Financing District No. 1-3 on the other taxing jurisdictions is set forth on Exhibit D. In accordance with Minnesota Statutes, Section 469.175, Subdivision 1, clause (b), alternative estimates of the impact have been made, assuming in one case that the captured net tax capacity would be available without creation of the district and in the other case that none of the captured net tax capacity would be available without creating the district. '\ \ /' 361669.1 7 , ) \ , _/ ~ \ ) .D JL V ~ \ Dr Y'VV-- ~J- A-j n '- "'^--< "'- +- (5) Any interest accruing on Tax Increments held by the City pending the Note Payment Dates shall accrue to the benefit of the City. (6) The Note shall be a special and limited obligation of the City and not a general obligation of the City, and only Tax Increments shall be used to pay the principal of and interest on the Note. If, on any Note Payment Date, the Tax Increments for the payment of the accrued and unpaid interest on the Note are insufficient for such purposes, the difference shall be carried forward, with interest accruing thereon, and shall be paid if and to the extent that on a future Note Payment Date there are Tax Increments in excess of the amounts needed to pay the accrued interest then due on the Note. (7) The City's obligation to make payments on the Note on any Note Payment Date or any date thereafter shall be conditioned upon the requirement that (A) there shall not at that time be an Event of Default that has occurred and is continuing under this Agreement and (B) this Agreement shall not have been rescinded pursuant to Section 4.2(b). (8) The Note shall be governed by and payable pursuant to the additional terms thereof, as set forth in Exhibit C. In the event of any conflict between the terms of the Note and the terms of this Section 3.2, the terms of the Note shall govern. The issuance of the Note pursuant and subject to the terms of this Agreement, and the taking by the City of such additional actions as bond counsel for the Note may require in connection therewith, are hereby authorized and approved by the City. Section 3.3. Compliance With Low and Moderate Income Requirements. In accordance with the provisions of Minnesota Statutes, Section 469.1761, the Developer covenants that at least 20% of the residential units in the Project will be occupied by individuals whose income is 50% or less of area median gross income. The Developer covenants that the Project will be operated to meet all of the requirements of a low-income housing credit under Section 42 of the Internal Revenue Code of 1986, as amended through December 31, 1992. The Developer will establish such monitoring procedures with respect to applicants for and occupants of dwelling units in the Project as the City may reasonably require to assure compliance with this requirement. On or before January 1 each year during the term of this Agreement the Developer shall submit to the City a Compliance Certificate covering the 12 month period preceding the date of the Compliance Certificate certifying that the Project is in compliance with the provisions of Section 3.3. 369458.1 7 =-===.~~- . .., ~=:~~ I _:&.~. .:_ .' ~~~[:... ~ .... ~~y , , ) CITY OF ANDOVER, MINNESOTA HOUSING FINANCE PROGRAM PRESBYTERIAN HOMES OP ANDOVER PROJECT This housing finance program is undertaken by the City of Andover, Minnesota (the "City") for an elderly rental housing development located at 3331 Bunker Lake Boulevard Northwest (i. e., I1unker Lake I10ulevard between Quay and Marigold). The Development (as hereinafter described) will be financed by an issue of revenue bonds issued by the City pursuant to Minnesota Statutes, Chapter 462C. The Development will be undertaken to further the polioies and goals stated in the City'S Housing Plan, The Development, called The Farmstead, will consist of the acquiSition, construction and equipping or an elderly rental housing development of approximately 140 unite, of whiCh 69 units will be designed for assisted living and 72 for independent living. 'l11e Development will be undertaken by Presbyterian Homes Housing and Assisted Living, Inc., a Minnesota nonprofit corporation. The expected base monthly rental fees for a one- bedroom independent living unit will be between $625 and $935; a two-bedroom independent living unit will be between $990 and $1,375; and a two-bedroom cottage-style independent living unit will be $1,650. The expected base monthly rental fees for a studio assisted living unit will be $1,750; a one-bedroom assisted living unit will be $1,900; and a two-bedroom assisted \ living unit will be $2,500. The Development will be available ) for rental to the general public, and will be operated only as an .elderly rental housing !acility !or the term of the revenue bonds. The City will issue revenue bonds to finance the Development in the princJ.pal amount not to exceed $15,500,000, The owner of the Development will be required, pursuant to a revenue agreement, to make payments sufficient to pay when due the principal of, premium, if any, and interest on all such revenue bonds. The revenue bonds may be structured so as to take advantage o~ whatever means are available or necessary and are permitted by law to enhance the 8ecurity for and marketability of the revenue bonds. Substantially all of the net proceedS of the revenue bonds (the initial principal amount thereof, less amounts deposited in a reasonably required reserve or paid out as costs of issuance of t~e revenue bonds) will be used to pay the costs of the Development, including any functionally related and subordinate facilities. The Development will be operated as an elderly rental housing development within the meaning of Minnesota Statutes, Chapter 462C. ) 359417.1 ") '; Qec -C I nnace 'mr let.. " . r ~ I f7t.." II> t.7 'I lI'Jn - \ ('f7f"lC\ C77 71(\ rrn\:J .TC' lrunur.w nut: C'1nnTHC'T wr.UJ , I , / ~'_. ~.:=-~~!"''''-i~.' ._=--'~.::-.-~~~..ri".:Ar'..~,::.~" ...~.~~__H.._----.............. _-'- _...Ji"O ACquisition of the Development will be carried out in accordance with applicable land use and development restrictions, and construction of the Development is aubject to applicable state and local building codes. The Development is consistent with the City's Housing Plan under Minnesota Statutes, Chapter 462C. The owner of the Development will be required to operate the project in accordance with state and local anti-discrimina- tion laws and ordinances. The City bas adequate existing capacity to administer, monitor and supervise the Development, although the City has reserved the right to contract with other public agencies or private parties for these purposes. The costs Of the Development and the program ot tinancing the Development, including 8~ecifically the costs of the City generally will be paid or re1mbursed by the owner of the Development or from the application fee paid to the City by tbe owner. ) ) 359'17.1 2 c ~ occ_t'nnnCC'nu !~r'l I ',cr! rt"r .R r,'" 17"'\ f"bn~ C'" ,'n "'nu~ ITl' k.r"Jt\U"".ll lunr CI.nnT'lCf "'I'UJ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , ) / DATE: March 16. 1999 ITEM NO. Review Joint Powers AgreemenU98-17/ J~nker Lake Boulevard Reconstruction ORIGINATING DEPARTMENT Scott Erickson~~ Engineering AGENDA SECTION Discussion Item The Anoka County Highway Department has submitted the attached joint powers agreement for the Bunker Lake Blvd. reconstruction project. Please review the joint powers agreement for comment at the meeting. Staff is currently reviewing the JPA and will have our comments available for the Council prior to the meeting. This is a Draft Agreement for your review. The formal adoption of the JPA is anticipated to be at the April 6, 1999, council meeting. '. ) ) 03/10/99 13:05 FAX 612 862 4201 ANORA CO RWV OPT IaJ 001 / COUNTY OF ANOKA Public Services Division HIGHWAY DEPARTMENT 1440 BUNKER LAKE BLVD. NW. ANDOVER, MINNESOTA 55304 (612) 862-4200 FAX (612) 862~201 ANOKA COUNTY w~@@nOOIU1rn: Date: 3/10/99 Number of pages including Header: 11 DELIVER TO: Name: Scott Erickson Title: CiW Engineer - Andover Fax No' 755-8923 FROM: Name: Tit/e: Phone: Lyndon Robjent Assistant County Enaineer (612) 862-4237 ) RE: S.A P 02-716-04 S A.P 198-020-14. Bunker Lake Blvd Joint Powers Agreement Scott, This i$ the draft JPAyourequested. Please review and comment as soon as possible Lyndon -) 03/10/99 13:05 FAX 612 862 4201 ANORA... en HWY OPT 141002 DRAFT ONLy Anoka County Contract No. , ) .JOINT POWERS AGREEMENT FOR THE RECONSTRUCTION OF COUNTY STATE AID mGHW A Y 116 (BUNKER LAKE BOULEVARD) FROM COUNTY STATE AID HIGHWAY 9 (ROUND LAKE BOULEVARD) TO COUNTY STATE AID HIGHWAY 78 (HANSON BOULEVARD) (SAP 02-716-04) This Agreement made and entered into this day of . 1999, by and between the County of Anoka, State of Minnesota, a political subdivision ofthe State of Minnesota, 2100 Third Avenue North, Anoka, Minnesota, 55303, hereinafter referred to as "County", and the City of Andover, 1685 Crosstown Boulevard Northwest, Andover, Minnesota 55304, hereinafter referred to as the "City". WITNESSETH WHEREAS, the parties of this agreement have long exhibited concern for the deteriorating condition of County State Aid I1ighway 116 (Bunker Lake Boulevard) as well as the poor drainage along County State Aid Highway 116 (Bunker Lakc Boulevard); and, WHEREAS, said parties are mutually agreed that the reconstruction of County State Aid Highway 116 (Bunker Lake Boulevard) and construction of a storm sewer system should be done as soon as possible; and, \ WHEREAS, the parties to this Agreement consider it mutually desirable to provide permanent traffic ) control signals at the intersections of Rose Street, Heather Street, County State Aid Highway 18 (Crosstown Boulevard), and Jay Street and modifY existing traffic control signals at the intersection of County State Aid Highway 9 (Round Lake Boulevard) for the safety of the traveling public; and, WHEREAS, the parties agree that the County shall cause the reconstruction of County State Aid Highway 116 (Bunker Lake Boulevard); and, WHEREAS, the Anoka County Highway Department has prepared plans and specifications for this Project No. SAP 02-716-04 , which plans and specifications are dated . and which are on file in the office of the County Engineer; and, WHEREAS, the parties agree that it is in their best interest that the cost of said project be shared; and, WHEREAS, together with the sharing ofthe cost of construction for the traffic signals, storm sewer, and roadway, the City will incorporate miscellaneous utility work to be covered by this Agreement; and, WHEREAS, Minnesota Statute 471.59 authorizes political subdivisions of the State to enter into joint powers agreements for the joint exercise of powers common to each. , / - I - 03/10/RR 13:06 FAX 612 862 4201. ANORA CO HWY OPT ~003 NOW, TIIEREFORE, IT IS MUTUALLY STIPULATED AND AGREED: \ I. ) PURPOSE if' t:,.~ r'T O~"i y ~}'1",.Mr J~..L.. The parties have joined togcther for the purpose of reconstructing the roadway, drainage, sidewalk, traffic control systems, as wen as other utilitics on a portion of County Stale Aid Highway 116 (Bunker Lake Boulevard) as described in the plans and specifications numbered SAP 02-716-04 on file in the office of the Anoka County Highway Department and incorporated herein by reference. II. METIIOD The County shan provide all engineering services and shall cause the construction of Anoka County Project No. SAP 02-716-04 in conformance with said plans and specifications. The County shall do the calling for all bids and the acceptance of all bid proposals. III. COSTS A. The contract costs of the work, or if the work is not contracted, the cost of all labor, materials, normal engineering costs and equipment rental required to complete the work, shall constitute the actual "construction costs" and shall be so referred to herein. "Estimated costs" are good faith projects of the costs, which will be incurred for this project. Actual costs may vary and those will be the costs for which the City will be responsible. \ , / B. The estimated cost of the total project is Six Million Five Hundred Twelve Thousand Fifty-five and 91/loos Dollars ($6,512,055.91). Participation in the construction cost is as fullows: 1. The City shall provide construction observation for the relocation and reconstruction oftheir utilities and approve for acceptance the work as it is completed. 2. The City shall pay 100% of the hydrant and curb box relocation and gate box adjustment as well as water and sewer relocation and construction. The estimated City cost of these items is $291,678.63. 4. The City shall furnish and deliver to the construction site replacement hydrants for any hydrants, which is being relocated as a part of this project, which they want replaced. 5. The City shall pay for the non-participating and non-eligible portion of the storm sewer construction plus a percentage of the eligible portion of storm sewer construction. The estimated cost of the non-participating storm sewer is $0 of which the estimated cost to the City is $0 (100%). The non-eligible and eligible portions are defined in the State Hydraulics letter. The cost oflhe eligible portion will be split between the City and County based on the ratio of contributing flow determined by the product of contnbuting area and runoff coefficient. The estimated percentage of contributing flow from the City is 15 percent. The total eligible estimated cost ofthe storm sewer is $588,595.10 of which the estimated cost to the City is $88,289.27. The total non-eligible estimated cost ofthe storm sewer is $0 of which the estimated cost to the City is $0 (1000/0). The total cost of the storm sewer construction is estimated at $588,595.10 of which the estimated cost to the City is $88,289.27. \ , / -2- 03/10/99 13:07 FAX 612 862 4201 .:-" Cl'I!l. 8 \!f.~:t r?,~ '<i, n ..... :,~:, fI !l~' ._.' ,: ~.\1 ~'..., I: 'If .~:; ~~~~".!.~~ ~::'f' ..:'.7 ~'~~, ~ ANOKA CO HWV OP'l' 141004 , 6. The City shall pay for 0 percent ofthe cost of detention basins (including ponds and their outlet structures and grit chambers/collectors). The City portion of the cost is based on contributing flow to the detention basin determined by the product of contributing area and runoff coefficient. The total cstimated cost of the detention basins is $85,320.00 of which the estimated cost to the City is $0. / 7. The City shall pay 50% ofthe cost of mainline concrete curb and guttcr (less medians). The City shall pay 100% of all new frontage road concrete curb and gutter. The estimated total cost of curb and gutter including medians is $311,866.90, of which the City's estimated share is $94,908.70. 8. The City shall pay the cost of decorative median above the cost of concrete median. The City's estimated cost for decorativc median is $0. 9. The City shall pay 100% ofthe cost of median plantings. This cost shall include design by a landscape architect. installation of plantings. design/installation of an underground watcring system and median widening costs needed to meet the County's 10 foot (10') minimum median width. The City's estimated cost for median plantings is $228,450.00. 10. The City shall pay 100% ofthe cost of new concrete and/or bituminous driveway pavement fur all upgraded driveways. The City's estimated cost for driveway pavement is $13,791.61. 1 I. Any inplace driveway pavement disrupted by the construction will be replaced inkind by the County at no cost to the City. , .J 12. The City shall pay for 100% ofthe cost of new sidewalk installed on the project. The estimated cost to the City is $35,707.00. 13. Inplace concrete walk will be replaced by the County at no cost to the City. 14. The City shall pay 100% ofthe cost of new bituminous trails. The City's estimated cost for the trail is $81,485.60. 15. The City shall pay to the County the actual cost of any upgrade to the Bridge Finish Treatment and Rail Treatment over the cost of "Ordinary Finish" and Chain Link Fence. The estimated cost to the City for painted barrier strip and ornamental fence/rail is $10,800.00. 16. The City shall pay 100% of the cost of any street lighting included in the project. The design and installation of ornamental streetlights shall be in accordance with the County's specifications. The City's estimated cost for street lighting is $0. 17a. The City shall pay 75% of the total costs of construction and installation of the full traffic actuated signal systems at Rose Street and Heather Street, and 50% of the total costs ofthe full traffic actuated signal system at County State Aid Highway No. 18 (Crosstown Boulevard), and 100% of the total costs ofthe full traffic actuated signal system at Jay Street. The City's estimated share ofthe construction is $101,400.00, $113,850.00, $86,600.00, and $153,200.00, respectively. , J -3- 03/10/99 13:08 FAX 612 862 4201 't--. -. .-, .-...".-;. 'r~\:~~~ :_..\: ~~;,-' ;' . -, ., .~~..... Il.' ':7 . I. ~~. ~t. ~;~.j ;' ... . \ ANOKA CO RWV OPT 17b. ~005 The County shall pay 100% ofall interconnect costs. / 17c. The City shall pay 100% of Emergency Vehicle Pre-emption (EVP) costs. The City's estimated share of the construction is $7,600.00, $7,600.00, $12,000.00, and $6.700.00, respectively below: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. / 18. The total estimated cost to the City for the project is summarized Right-of-Way Construction or Adjustment of Local Utilities Grading, Base & Bituminous Storm Sewer Concrete Curb & Gutter Decorative Medians Median PIantings Driveway Upgrades Concrete Sidewalk Trails Painted Barrier Strip & Ornamental FencelRail Street Lights Internally Illuminated Signs Traffic Signals EVP Construction Engineering Services Grand Total Estimated Cost To The City $ 0.00 $ 291,678.63. $ 0.00 $ 88,289.27 $ 94,908.70 $ 0.00 $ 228,450.00 (Optional) $ 13,791.60 $ 35,707.00 $ 81,485.60 $ 10,800.00 $ 0.00 $ 0.00 $ 455,050.00 $ 33,900.00 $ 88,448.86 $1,194,059.66 C 1. The total estimated cost to the City for the project is $1,105,610.80 as shown on the attached Exhibits A and B. The City participation in construction engineering will be at a rate of 8% of their designated share. The estimated cost to the City for construction engineering is $88,448.86. The total estimated construction cost to the City for the project is $1,194,059.66. C2. The City shall at its cost provide casement for the reconstruction of County State Aid Highway No. 116 (Bunker Lake Boulevard) as shown on the plans for all city owned properties. In addition, the City shall at its cost provide easements outside the normal county right-of-way for bituminous paths and sidewalks in the following areas: . North side between Quay Street and Marigold Street . North side between Marigold Street and the east line of Section 32 Township 32 Range 24, Anoka County, Minnesota The City shall provide right-of-way entry for thc above properties on or before May 15, 1999 and final deeds on or before D. Upon award of the contract, the City shall pay to the County, upon written demand by the County, 95% of its portion of the cost of the project estimated at $1,134,356.68. The City's share of the cost of the project shall include only construction and construction engineering expense and does not include administrative expenses incurred by the County. .J -4- 03/10/99 13:09 FAX 612 862 4201 ANOKA C::O HWY DP1' IaJ 006__ .~.' .~ ~P~' 0~:;}<~~;:\- ~~: .'.~ C.<:' ( '. " E." Upon final completion of the project, the City's share ofthe construction cost will be based upon actual construction costs. Ifnecessary, adjustments to the initial 95% charged will be " made in the form of credit or additional charges to the City's share. Also, the remaining 5% of the / City's portion ofthe construction costs shall be paid. IV. TERM This Agreement shall continue until (1) terminated as provided hereinafter. V. DISBURSEMENT OF FUNDS All funds disbursed by the County or City pursuant to this Agreement shall be disbursed by each entity pursuant to the method provided by law. VI. CONTRACTS AND PURCHASES All contracts let and purchases made pursuant to this Agreement shall be made by the County in conformance to the State laws. VIT. STRICT ACCOUNTABILITY A strict accounting shall be made of all funds and report of nIl receipts and disbursements shall be made upon request by either party. vm. TERMINATION . '\ , / This Agreement may be terminated by either party at any time, with or without cause, upon not less than thirty (30) days written notice delivered by mail or in person to the other party. If notice is delivered by mail, it shall be deemed to be received two (2) days after mailing. Such termination shall not be effective with respect to any solicitation of bids or any purchases of services or goods, which occurred prior to such notice oftermination. The City shall pay its pro rata share of costs, which the County incurred prior to such notice oftermination. IX. SIGNALIZATION POWER The City, shall at their sole expense, install or cause the installation of an adequate electrical power source to the service cabinet for all signal systems, including any necessary extension of power lines. The City shall be the lead agency in this matter. Upon completion of said traffic controls signal installation, the ongoing cost of the electrical power to the signal shall be the sole cost and expense of the City. X. MAINTENANCE A Maintenance of the completed watermain, sanitary sewer, storm sewer (except catch basins and catch basin leads), detention basins (including ponds and their outlet structures and grit chambers/collectors) and stormceptors shall be the sole obligation of the City. '. / -5- 03/10/99 13:10 FAX 612 862 4201 ANORA CO HWV OPT IaJ 007 ::;~e,-":--~- ;B...; .The City shall be responsible to maintain all medians in which there are plantings in a -.... weed free condition from April 15 to November 1 of each year. The underground watering system shall be automatic and shall water the medians two or three times per week between the hours of . j 1:00 am and 5:00 am. The system shall have an automatic cutout, which will not allow watering when the air temperature is below 400 Fahrenheit. The plantings shall not exceed the top of curb by more than 2' 6" and shall be maintained by the City at or below that height. C. Maintenance of all trails and sidewalks, including snow plowing, shall be the sole responsibility of the City. D. After construction has been completed at the intersection of County State Aid Highway No. 116 (Bunkcr Lake Boulevard) and Heather Street, the County shall transfer to the City it's intent in the property: A permanent easement for street, utility and trail purposes over, under and across all that part of said Southwest Quarter of the Northwest Quarter of Section 33 described as follows: . '\ } . / Commencing at the southeast corner of said Southwest Quarter of the Northwest Quarter; thence North 00 degrees 45 minutes 20 seconds East along the east line of said Southwest Quarter of the Northwest Quarter 60.02 fuet to a point on the north line of said south 60.00 feet thereot: said point being the point of beginning of the easement to be described; thence South 89 degrees 37 minutes 35 seconds West along said north line 171.30 feet; thence North 44 degrees 37 minutes 35 seconds East 43.53 feet; thence North 00 degrees 45 minutes 20 seconds East 110.34 feet; thence North 89 degrees 37 minutes 35 seconds East 141.13 feet to said east line ofthe Southwest Quarter of the Northwest Quarter; thence South 00 degrees 45 minutes 20 seconds West along said east line 141.12 feet to the point of beginning. Containing 0.468 acres, more or less. Also together with a permanent easement for trail purposes over, under and across all that part of the north 11.00 feet ofthe south 71.00 feet of said east 400.00 feet of the Southwest Quarter of the Northwest Quarter of Section 33 lying northwesterly ofthe above described street, utility and trail easement. Containing 0.057 acres., more or less. The City shall be responsible for the ongoing maintenance ofthe north and south leg of said intersection. The City may enter into a separate agreement with Meadow Creek Church and or Anoka Hennepin Independent School District No. 11 for the ongoing maintenance of the north leg of said intersection. E. Maintenance of streetlights and cost of electrical power to the streetlights shall be the sole obligation of the City. F. Maintenance of the completed signal and signal equipment shall be the sole obligation of the County. / -6- 03/10/99 13:11 FAX 612 862 4201 ANOKA CO RWY OPT GlI 008 .:..~r:::", ,<-"1: ~.:' .:.: .:~"/\", .'.;'.!. '0::" "The County shall maintain the traffic signal controller, traffic signal and pedestrian indications. loop detectors and associated wiring ofthe said traffic control signal at the sole obligation of the County. ; H. Painting of the traffic signal shall be the sole obligation of the County. I. Timing of the traffic signal shall be determined by the County. J. Only the County shall have access to the controller cabinet. K. The traffic control signal shall be the property of the County. L. The City (or Cities ifmore than onc) shall be responsible for maintenance of the luminaires, luminaire relamping, and luminaire painting. M. All maintenance of the EVP System shall be completed by the County. The City will be billed by the County on a quarterly basis for all incurred costs. N. EVP Emitter Unit!! may be installed on and used only by Emergency Vehicles responding to an emergency as defined in Minnesota Statutes ~169.01, Subdivision 5, and ~169.03. The City shall provide a list to the County Traffic Engineer, or the County's duly appointed representative, of all such vehicles with emitter units on an annual basis. O. Malfunctions of the EVP System shall be immediately reported to the County. '. ) P. All timing of said EVP System shall be determined by the County. Q. In the event said EVP Sy!ltem or components are, in the opinion of the County, being misused, or the conditions set forth are violated, and such misuse or violation continues after receipt by the City, writtcn notice thereof from the County, the County shall remove the EVP System. Upon removal of the EVP System pursuant to this paragraph, the field wiring, cabinet wiring, detector receiver, infrared detector heads and indicator lamps and all other components shall become the property of the County. XI. NOTICE For purposes of delivery of any notices hereunder, the notice shall be effective if delivered to the County Administrator of Anoka County 2100 Third Avenue North, Anoka, Minnesota 55303, on behalf of the County, and the City Manager of Andover, 1685 Crosstown Boulevard Northwest, Andover, Minnesota 55304, on behalf of the City. XII. INDEMNIFICATION The City and the County mutually agree to indemnify and hold harmless each other from any claim.'!, losses, costs, expenses or r1l1mllges resulting from the acts or omissions of the respective officers, agents, or employees relating to activities conducted by either party under this Agreement. / -7- 03/10/99 13:11 FAX 612 862 4201 _. ANORA CO HWY OPT IaJ 009 XIII. ENTIRE AGREEl\.1ENT REQUIREMENT OF A WRITING \ J It is understood and agreed that the entire agreement ofthe parties is contained herein and that this Agreement supersedes all oral agreements and all negotiations between the parties relating to the subject matter thereof, as well as any previous agreement presently in effect between the parties to the subject matter thereof. Any aherations, variations, or modifications of the provisions of this Agreement shall be valid only when they have been reduced to writing and duly signed by the parties. . ,\ :.~\,~ .... .;.....: -..\i... . !,:." (;...::: ~~ -.r " ".(, '- , ) '\ J -8- O~/l0/QQ 1~:12 FAX 612 862 4~Ql ANORA CO RWY OPT IaJ010 IN WITNESS WHEREOF, the parties of this Agreement have hereunto set their hands on the dates written below: , , / COUNTYOFANOKA CITY OF By: By: Name Title - Dan Erhart, Chairman Anoka County Board of Commissioners Dated: Dated: ArrEST: By: By: John "Jay" McLinden Name Anoka County Administrator Title Dated: Dated: , , '-J RECOMMENDED FOR APPROVAL: By: By: Jon G. Olson, P.E. Name Anoka County Engineer Title APPROVED AS TO FORM AND EXECUTION: By: Dan'Klint Assistant Anoka County Attorney By: Name \ .-.:.! : ~ ,.'..' "\\:~" \\ .... . -, r..". f\ ".r {,- .' '. , / -9- 0:1/10/99 ~ II: Itl ..\ to , .J Ul ! S :; Ei ..i" ~I=! 8~~ ~l!!: !;I~ Ul :!i5 Ii 2~..~ ;!Ii: -:I!l~ ~ ~5 ;. III ~8888 ~~ n~~~~ -g>..~:l:l" .... 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Approve Plans & Specs/98-17 & 99-5/Bunker Lake ~~ulevard Reconstruction & Jay Street Traffic Signal ORIGINATING DEPARTMENT Scott Erickson, ~~ Engineering AGENDA SECTION Discussion Item The City Council is requested to approve the resolution approving plans and specifications and ordering the advertisement for bids for Project 98-17, Bunker lake Boulevard Reconstruction and Project 99-5, Jay Street Traffic Signal. This is an Anoka County Highway Department project which we have City costs associated. The project is being designed and administered by the County. At the meeting we will discuss the project and a few items necessary for discussion. Some of the items to be discussed are: ) 1. The joint entrance/signal for Meadows Creek Church and Crooked lake School. A number of meetings were held to coordinate the entrance modifications. The church and school have indicated that they will not be able to come to terms on a combined private entrance for their facilities. The County has indicated that if a private agreement can not be reached they will need to provide a public entrance at this location. The County has also indicated that if a public entrance is provided they would be looking for the City to assume the responsibility for the entrance. The City Attorney gas reviewed the legal aspect regarding the County turning this entrance back to the City (see attached letter dated March 10, 1999). If the City is left with the responsibility for this entrance then modifications would be necessary. Attached are two entrance modifications we have generated. We are also evaluating other designs and options for this entrance. 2. Staff would also like to discuss municipal services to two areas along the route which are currently residential but may change over the next few years. The locations are the southwest corner at Crooked Lake Blvd. and (the north side of Bunker Lake Blvd.) between Crosstown Drive and Crosstown Blvd. . / l CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 98-17. BUNKER LAKE BOULEVARD NW RECONSTRUCTION, AND PROJECT NO. 99-5. JAY STREET TRAFFIC SIGNAL. WHEREAS, pursuant to Resolution No. 004-99 , adopted by the EDA on the 25th day of Januarv, 19~, and Resolution No. 010-99 , adopted by the City Council on the 19th day of Januarv, 19~, SEH has prepared final plans and specifications for Project No. 98-17. Bunker Lake Boulevard NW Reconstruction, and Project No. 99-5, Jav Street Traffic SiQnal. WHEREAS, such final plans and specifications were presented to the City Council for their review on the 16th day of March , 19~. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. , J BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened by the Anoka County Highway Department at 2:00 PM, April 20 19 99 at the Anoka County Highway Department. MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 16th day of March ,19 99 , with Councilmembers favor of the resolution, and Councilmembers said resolution was declared passed. voting in voting against, whereupon CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor " Victoria Volk - City Clerk LAW OFfICES OF r \ William G. Hawkins and Associates , ..,--/ WILLIAM G. HAWKINS BARRY A. SULLIVAN Le)!.a! Assisllll1l TAMMI J. UVEGES 2140 FOURTH A VENUE NORTH ANOKA, MINNESOTA 55303 PHONE (612) 427-8877 FAX (612) 421-4213 \ RECEIVED March 10, 1999 MAR I I 1999 Mr. Scott Erickson City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 CITY OF ANDOVER Re: County Road Revocation Dear Scott: This letter is written in response to your question regarding the possibility of the County of Anoka acquiring street right-of-way as a part of its Bunker Lake Boulevard improvements and returning the right-of-way to the City without Andover's approval. Minn. Stat. ~ 163.11 deals with county powers relating to highways. I have enclosed '-j a copy of this statute for your information and review. You will note under 'J subdivision 5, the county board may revoke any county highway designation and the highway thereupon reverts to the city to become a street of the city. The statute further goes on to provide that the city has the right to vacate the street according to the standards set out for street vacations and if any damages are sustained by adjacent property owners they are to be paid out of the road and bridge fund. Also, subdivision 5b provides that the county board is responsible for maintenance for a period of two years after the date of revocation. It therefore appears that the County would have the right to revoke its designation with the street becoming the responsibility of the City, subject to the County's obligation to maintain it for two years. The City would have the option of vacating the street and making the County pay for damages, however, that does not seem to be a very good alternative to resolve this problem. Please contact me if you have any further questions. ,,- "\ WGH/tju Enclosure cc: Richard Fursman I ,--,,' :"':~~!'r' " " tl!'''"'IIf~'--~-.~-'''',,"-- <l.ti .~1""":':;~~_":'"~;4..t '''e ~~--=-=-~,,"=~j---_. ~ -,~,~~'~~~ry~~ ;~.~; ~_:-'r;~~'~::=..:~~..:-~~~-~) ~;:t1g~~.g . :; ;";100 ~- 0 ctl '(fl- .J. go e..g ~ g:. =' c: 5 ;s. ~~;g ~ ~ g: <+ ~ . .,,) ..::: n ~ ~ $., ....,g:g ~.~. :1'0 ~ -;:s ~q - ~g.;~ '<"'< 'fJ c;.~~H:T;g ~ => ~ -o:"f":::::fI......_~ "1lQ ~ Efco":}:;; =: ~ ~ ~ g ~ ~ 2:_8 3'e!.1ti1lQ~~g.' ......-:;::s ::r"Q.. ~o"",,:;;oo:;:'s"::;:; ~ ctl ~ e:g-~ ~g- :> E!,oo g..::::o C/.I::s '7(t)", _ ('J c: ~ ~ roQ........G-~~g- O"'...........ro oo<t<: -= 3::Sg<(tlC""E..~ ~ C"'f""t:l""t:l 0 ~- JQ :r'~ ~ (t) ~ ~ ~ ~~os-~~orn 0"0'""""::l3 '""s" ~ 5 g.~ e..~ ~.g: ("+ 0:+ CD ~ Ul"-< c....... g"-< @ a: ctl ~ 00 g} P' 00 0 3 l"':I (t) (D ;; 5. g. iil ". 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(,I? :r: <i CI) U '. '--... \.,..... / //... . "' I / ,/ ___} III I /.//-- __~-'~h-.// / / . - -..' -"' / / ... ."." ._.__- / r /' ./ / /' ..._2&1'- / / ~ , ",,- ,/ /., . ---_..,..- /' / ~'" .,,' .,/ // . _.~. . .-,' . ' Lf.)....- ~ .._-"'- "",' ,,~"O " " ./'.' .' .' . /., " /"" -' -t O!: W > D ~<[ ZI- <[D C/) u..~ DZ I--l L >- I- t-t U @ ~& () " -/., z J "- ~ 0 > 0 \() -.J P=! - Ww ~ II ~u I w -.JZP=! <[ -' O!O!W <I: 0i0 u WI-I- VI ~z<[ , zWz , I :::>-.JO! P=![Jw ~[JI- .-t:J:-.J , .-tu<[ , I -Ii? :J: o ~<[ ZI- <[D (/) u.~ OZ I--t :E: >- I- ....... "U -. @ ----.... ",,-- ......~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION / DATE: March 16. 1999 ITEM NO. Approve Right of Entries/98-17/Bunker Lake 5~ulevard Reconstruction ORIGINATING DEPARTMENT Scott Erickson,riK. Engineering AGENDA SECTION Discussion Item The Anoka County Highway Department has requested the City Council approve right of entry agreements for the City owned property along Bunker Lake Blvd.. This provides the County the ability to proceed with their reconstruction project for this area. This right of entry agreement does not transfer the title over theses sections of the city property to the county. A separate process to transfer the title will be forthcoming. Staff is currently working on a map identifying the locations of this request and will provide this to the council prior to the meeting. , J , / Anoka County Contract # RIGHT OF ENTRY AGREEMENT TIllS AGREEMENT, is made this _ day of , 1999 by and between City of Andover, a municipal corporation, under the laws of the State of Minnesota hereinafter referred to as the "City", and the County of Anoka, a political subdivision of the State of Minnesota, hereinafter referred to as the "County". I. RECITALS: 1. The City has an interest in the real estate legally described as: (See Attached Exhibit "A") The real estate described is hereinafter referred to as the "Parcels". . / 2. The County has prepared plans and specifications for Project S.P. 02-716-04 on and lor adjacent to said Parcels. 3. The County has requested that the City convey said Parcels to the County so as to permit the County to reconstruct Project S.P. 02-716-04. The City is willing to convey said Parcels to the County for this purpose. The City desires to permit the County and its agents, employees, contractors and invitees to enter on the Parcels immediately so as to assure that the County can begin construction of S.P. 02-716- 04 in 1999. ("'"'I' II. AGREEMENT NOW, THEREFORE, in consideration of the premises and their mutual promises contained herein the parties hereto agree as follows: 1. The City of Andover hereby grants to the County, its agents, employees, contractors, and invitees, permission to enter upon said Parcels set forth in Exhibit" A" for the purpose of reconstructing Project S.P. 02-716-04. 2. This Agreement shall be interpreted in accordance with and governed by the laws of the State of Minnesota. 3. This Agreement may be amended by the parties hereto only by written instrument executed in accordance with the same procedures and formally followed with execution of this Agreement. IN WITNESS WHEREOF the parties have caused this Agreement to be duly executed in their name as of the date first above written. COUNTY OF ANOKA CITY OF ANDOVER Dan Erhart, Chairman Anoka County Board of Commissioners By: Its: By: ATTEST: John "Jay" McLinden Anoka County Administrator By: Its: By: / STATE OF MINNESOTA ) ) SS. COUNTY OF ANOKA ) The foregoing instrument was acknowledged before me this day of 1999, by , the and , the , of City of Andover, a municipal corporation organized and existing under the laws of the State of Minnesota, on behalf of the municipal corporation. Notary Public / STATE OF MINNESOTA ) ) ss. COUNTYOFANOKA ) The foregoing instrument was acknowledged before me this day of , 1999, by Dan Erhart and John "Jay" McLinden, the Chairman of the Board of Commissioners and the Administrator of Anoka County, a political subdivision of the State of Minnesota, on behalf of the County of Anoka. Notary Public This instrument was drafted by: Anoka County Attorney's Office Government Center 2100 - 3rd Avenue Anoka, Minnesota 55303 (ROW\ROEIROE-LESC.INP - 8192) ) , . COUNTY OF ANOKA OFFICE OF ANOKA COUNTY SURVEYOF,l GOVERNMENT CENTER 2100 3rd Avenue' Room 224 . Anoka, MN 55303.2265 Phone: (612) 323-5510 Fax: (612) 323-5418 LARRY D. HOIUM Anoka County Surveyor EXHIBIT A-I PARCEL NO. 23 S.A.P.02-716-04 COUNTY STATE AID HIGHWAY NO. 116 OWNER: CITY OF ANDOVER The north 10.00 feet of the following described property: Outlot A, HIDDEN CREEK, Anoka County, Minnesota. / Containing 0.084 acres, more or less. TOGETHER with a temporary construction easement over, under and across a strip of land 5.00 feet in width lying southerly of and adjoining the above described property. Containing 0.042 acres, more or less. Said temporary easement to expire on December 31,2000. P.I.N. 33-32-24-42-0038 Affirmative Action / Equal Opportunity Employer COUNTY OF ANOKA OFFICE OF ANOKA COUNTY SURVEYOR GOVERNMENT CENTER 2100 3rd Avenue' Room 224 . Anoka, MN 55303-2265 Phone: (612) 323-5510 Fax: (612) 323-5418 LARRY D. HOIUM Anoka County Surveyor EXHIBIT A-2 PARCEL NO. 24 SAP. 02-716-04 COUNTY STATE AID HIGHWAY NO.116 OWNER: CITY OF ANDOVER The north 10.00 feet of the following described property: Park, HIDDEN CREEK, Anoka County, Minnesota. Containing 0.114 acres, more or less. TOGETHER with a temporary construction easement over, under and across a strip of land 5.00 feet in width lying southerly of and adjoining the above described property. Containing 0.057 acres, more or less. Said temporary easement to expire on December 31,2000. P.I.N.33-32-24-42-0039 ; Affirmative Action / Equal Opportunity Employer COUNTY OF ANOKA OFFICE OF ANOKA COUNTY SURVEYOR GOVERNMENT CENTER 2100 3rd Avenue' Room 224' Anoka, MN 55303-2265 Phone: (612) 323-5510 Fax: (612) 323-5418 LARRY D. HOIUM Anoka County Surveyor EXHIBIT A-3 PARCELS 52 THROUGH 62 SAP. 02-716-04 COUNTY STATE AID HIGHWAY NO.116 OWNER: CITY OF ANDOVER All that part of the South half of Section 34, Township 32, Range 24, Anoka County, Minnesota described as follows: , ; Beginning at the northeast corner of the Northwest Quarter of the Southeast Quarter of said Section 34; thence South 00 degrees 36 minutes 58 seconds West along the east line of said Northwest Quarter of the Southeast Quarter 47.65 feet; thence North 87 degrees 47 minutes 00 seconds West 1.55 feet; thence North 87 degrees 42 minutes 47 seconds West 1316.64 feet; thence North 87 degrees 41 minutes 27 seconds West 289.73 feet; thence westerly 790.65 feet along a tangential curve concave to the south having a radius of 20,599.00 feet and a centrClI angle of 02 degrees 11 minutes 57 seconds; thence North 89 degrees 53 minutes 24 seconds West 872.82 feet to a point on the west line of the east 625.00 feet of the Northwest Quarter of the Southwest Quarter of said Section 34 distant 48.40 feet southerly of the northwest corner thereof; thence North 00 degrees 39 minutes 20 seconds East along said west line 48.40 feet to the north line of said South Half of Section 34; thence South 88 degrees 32 minutes 22 seconds East along said north line 3270.90 feet to the point of beginning. P.I.N. 34-32-24-32-0005 & 0006 34-32-24-31-0003, 0004, 0011, 0014, 0015, 0022 34-32-24-42-0001, 0003-0006 Affirmative Action / Equal Opportunity Employer COUNTY OF ANOKA OFFICE OF ANOKA COUNTY SURVEYOR GOVERNMENT CENTER 2100 3rd Avenue' Room 224' Anoka, MN 55303-2265 Phone: (612) 323-5510 Fax: (612) 323-5418 LARRY D. HOIUM Anoka County Surveyor EXHIBIT A-4 PARCEL NO. 63 SAP. 02-716-04 COUNTY STATE AID HIGHWAY NO.116 OWNER: CITY OF ANDOVER All that part of the east 450.00 feet of the Southeast Quarter of the Northwest Quarter, as measured along the south line thereof, of Section 34, Township 32, Range 24, Anoka County, Minnesota, lying southerly, of the following described line: , . J Commencing at the southeast corner of said Southeast Quarter of the Northwest Quarter; thence North 00 degrees 46 minutes 10 seconds East, assumed bearing, along the east line of said Southeast Quarter of the Northwest Quarter 96.38 feet to the point of beginning of the line to be described; thence North 87 degrees 41 minutes 27 seconds West 287.82 feet; thence westerly 162.19 feet, more or less, along a tangential curve concave to the south having a radius of 20,724.00 feet and a central angle of 00 degrees 26 minutes 54 seconds to a point on the west line of said east 450.00 feet distant 102.41 feet northerly of the southwest corner thereof, and said line there terminating. Containing 1.029 acres, more or less. TOGETHER with a temporary construction easement over, under and across a strip of land 10.00 feet in width lying northerly of and adjoining the above described property. Containing 0.103 acres, more or less. Said temporary easement to expire on December 31, 2000. P.I.N. 34-32-24-24-0003 / Affirmative Action / Equal Opportunity Employer COUNTY OF ANOKA OFFICE OF ANOKA COUNTY SURVEYOR GOVERNMENT CENTER 2100 3rd Avenue' Room 224 . Anoka, MN 55303-2265 Phone: (612) 323-5510 Fax: (612) 323-5418 LARRY D. HOIUM Anoka County Surveyor EXHIBIT A-5 PARCEL NO. 64 SAP. 02-716-04 COUNTY STATE AID HIGHWAY NO. 116 OWNER: CITY OF ANDOVER All that part of the west 450.00 feet of the Southwest Quarter of the Northeast Quarter of Section 34, Township 32, Range 24, Anoka County, Minnesota lying southerly of the following described line: Commencing at the southwest corner of said Southwest Quarter of the Northeast Quarter; thence North 00 degrees 46 minutes 10 seconds East along the west line of said Southwest Quarter of the Northeast Quarter 96.38 feet to the point of beginning of the line to be described; thence South 87 degrees 41 minutes 27 seconds East 1.89 feet; thence South 87 degrees 42 minutes 47 seconds East 448.27 feet to a point on the east line of said west 450.00 feet distant 89.89 feet northerly of the southeast corner thereof, and said line there terminating. Containing 0.962 acres, more or less. TOGETHER with a temporary construction easement over, under and across a strip of land 10.00 feet in width lying northerly of and adjoining the above described property. Containing 0.103 acres, more or less. Said temporary easement to expire on December 31, 2000. P.I.N.34-32-24-13-0002 Affirmative Action / Equal Opportunity Employer COUNTY OF ANOKA OFFICE OF ANOKA COUNTY SURVEYOR GOVERNMENT CENTER 2100 3rd Avenue. Room 224 . Anoka, MN 55303-2265 Phone: (612) 323-5510 Fax: (612) 323-5418 LARRY D. HOIUM Anoka County Surveyor EXHIBIT A-6 PARCEL NO. 13 SAP. 02-716-04 COUNTY STATE AID HIGHWAY NO. 116 OWNER: CITY OF ANDOVER The north 60.00 feet of the following described property: That part of Government Lot 2, Section 33, Township 32, Range 24, Anoka County, Minnesota describe? as follows: Beginning at the northeast corner of said Government Lot 2; thence West (assumed bearing) along the north line of said Government Lot 2 a distance of 100.00 feet; thence South 00 degrees 52 minutes 30 seconds West a distance of 51.00 feet; thence southwesterly on a tangential curve to the right with a radius of 233.86 feet, a distance of 155.10 feet; thence South 38 degrees 52 minutes 30 seconds West a distance of 23.90 feet; thence South 51 degrees 07 minutes 30 seconds East a distance of 142.00 feet, more or less, to the northwesterly shore line of Crooked Lake; thence northeasterly along said northwesterly shore line to its intersection with the east line of said Government Lot 2; thence northerly on said east line to the point of beginning. Containing 0.138 acres, more or less. P.I.N.33-32-24-32-0002 / Affirmative Action / Equal Opportunity Employer COUNTY OF ANOKA OFFICE OF ANOKA COUNTY SURVEYOR GOVERNMENT CENTER 2100 3rd Avenue' Room 224 . Anoka, MN 55303.2265 Phone: (612) 323-5510 Fax: (612) 323-5418 LARRY D. HOIUM EXHIBIT A-7 Anoka County Surveyor PARCEL NO. 14 SAP. 02-716-04 COUNTY STATE AID HIGHWAY NO. 116 OWNER: STATE OF MINNESOTA The north 60.00 feet of the following described property: - The west 60.00 feet of Government Lot 3, Section 33, Township 32, Range 24, now known as Lot 1, AUDITOR'S SUBDIVISION NO. 102, Anoka County, Minnesota. / Containing 0.083 acres, more or less. P.I.N.33-32-24-31-0001 I Affirmative Action / Equal Opportunity Employer COUNTY OF ANOKA OFFICE OF ANOKA COUNTY SURVEYOR GOVERNMENT CENTER 2100 3rd Avenue. Room 224 . Anoka, MN 55303-2265 Phone: (612) 323-5510 Fax: (612) 323-5418 LARRY D. HOIUM Anoka County Surveyor EXHIBIT A-8 PARCEL NO. 15 SAP. 02-716-04 COUNTY STATE AID HIGHWAY NO.116 OWNER: STATE OF MINNESOTA The north 60.00 feet of the following described property: Lot 2, AUDITOR'S SUBDIV,ISION NO. 102, Anoka County, Minnesota. ) Containing 0.083 acres, more or less. P.I.N.33-32-24-31-0002 J Affirmative Action / Equal Opportunity Employer COUNTY OF ANOKA OFFICE OF ANOKA COUNTY SURVEYOR GOVERNMENT CENTER 2100 3rd Avenue' Room 224 . Anoka, MN 55303-2265 Phone: (612) 323-5510 Fax: (612) 323-5418 LARRY D. HOIUM Anoka County Surveyor EXHIBIT A-9 PARCEL NO. 16 S.A.P.02-716-04 COUNTY STATE AID HIGHWAY NO. 116 OWNER: CITY OF ANDOVER The north 60.00 feet of the following described property: , / The east 40.00 feet of the west 160.00 feet of Government Lot 3, Section 33, Township 32, Range 24, Ahoka County, Minnesota as measured at right angles to the most westerly line of said Government Lot 3. Also known as Lot 3, AUDITOR'S SUBDIVISION NO.1 02. Containing 0.055 acres, more or less. P.I.N.33-32-24-31-0003 . / Affirmative Action / Equal Opportunity Employer COUNTY OF ANOKA OFFICE OF ANOKA COUNTY SURVEYOR GOVERNMENT CENTER 2100 3rd Avenue. Room 224. Anoka, MN 55303-2265 Phone: (612) 323-5510 Fax: (612) 323-5418 LARRY D. HOIUM Anoka County Surveyor EXHIBIT A-IO PARCEL NO. 17 S.A.P.02-716-04 COUNTY STATE AID HIGHWAY NO. 116 OWNER: STATE OF MINNESOTA The north 60.00 feet of the following described property: Lot 4, AUDITOR'S SUBDIV,ISION NO. 102, Anoka County, Minnesota. , Containing 0.076 acres, more or less. . J P.I.N.33-32-24-31-0004 / Affirmative Action / Equal Opportunity Employer CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: March 16. 1999 AGENDA SECTION Discussion Item ORIGINATING DEPARTMENT Scott Erickson,~( Engineering ITEM NO. Approve No Parking Resolution/98-17 W,Bunker Lake Boulevard Service Road The City Council is requested to approve the resolution designating no parking along Bunker Lake Boulevard Service Road. The no parking designation would be established along the entire service road from Rose Street NW to Heather Street NW. The proposed width of the frontage will be about 26 feet wide and due to the number of access points being reduced to Heather Street NW and Rose Street NW and the increased traffic volumes along the frontage road this posting is recommended. The No Parking will also eliminate any conflicts that may occur from vehicles parking along here and will make the road " safer. ) City staff is recommending approval of this item. \ / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING AN AGREEMENT RELATING TO PARKING RESTRICTIONS ON BOTH SIDES OF BUNKER LAKE BOULEVARD SERVICE ROAD FROM ROSE STREET NW TO HEATHER STREET NW, ANDOVER, MINNESOTA. WHEREAS, the "City" and the "County" have planned the improvement of Bunker Lake Boulevard NW from Round Lake Boulevard to Bunker Lake Boulevard NW of which the service road will experience modifications, and WHEREAS, The City Council believes restricting the parking will provide a safe route for vehicles to get to and from adjacent neighborhoods. NOW, THEREFORE BE IT RESOLVED by the City Council of Andover that there be no parking along' Bunker Lake Boulevard Service Road between Rose Street NW and Heather Street NW. NOW, THEREFORE, IT IS HEREBY AGREED by and between the parties hereto as follows: That the "City" shall restrict the parking of motor vehicles on both sides of Bunker Lake Boulevard Service Road from Rose Street NW to Heather Street NW. Adopted by the Andover City Council this 16th day of March, 1999. ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk . / j,E.f1ti;S7 I 8 l i ~~-~\ ,::.-. r i _~j r "'= -, i iJR=! ~'}:.~' ." .".. 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"'~-jr' .!.-'~k ~ %~~tI*~'-Y'--~;:/: .' ~ I ~V"~ ~ E:;>fs: )~e;-::'.-"ROUNO ~';:" 'LAKE -"_,CO.. ~, :-' r-- ~~/A{l:~- I 1 I.' , " RO, I . - . . \ ) ~ // f ~.,.~~~~~W"~~~"";'~:~:'."."". ~~~~ ," ~__~_....."<...m""'.&< ~!,),'?_~,:::;.';:"z~.,' ;:=1 , i FIRE DEPl.,Rr ! T II , { , i - ':r'le fUND,'r '~'I ~E~~tc . ~'." .,)'- :," - CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ) DATE: March 16. 1999 AGENDA SECTION Discussion Item ORIGINATING DEPARTMENT ITEM NO. Approve Resolution/Spending Off System MSA Funds on to CSAH System/98-17/ Bunker Lake Boulevard Reconstruction '--1. Scott Erickson,~l Engineering The City Council is requested to approve the resolution approving the expenditures off the municipal state aid street system and onto the county state aid highway system within the City of Andover. The appropriation amount will be as determined in the joint powers agreement with the County as defined as eligible expenses reimbursable from state aid. It should also be noted that it will be necessary to allocate resources from our future state aid allocations. . j , j , / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING THE EXPENDITURES OFF THE MUNICIPAL STATE AID STREET SYSTEM AND ONTO THE COUNTY STATE AID AND HIGHWAY SYSTEM WITHIN THE CITY OF ANDOVER. WHEREAS, it has been deemed advisable and necessary for the City of Andover to participate in the cost of a construction project located on (C.SAH.) No. 116 within the limits of said municipality; and WHEREAS, said construction project has been approved by the Commissioner of Transportation and identified in his records as (SAP.) No. 198-020-14 . NOW, THEREFORE, BE IT RESOLVED that we do hereby appropriate from our Municipal State Aid Street Funds the sum of $ dollars to apply toward the construction of said property and request the Commissioner of Transportation to approve this authorization. Adopted by the City of Andover this 16th day of March ,1999. J CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk , / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ) DATE: March 16. 1999 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Todd Haas, .#' Engineering ITEM NO. Allocate Future MSA Funds/98-17/ J3unker Lake Boulevard Reconstruction t\. The City Council is requested to approve the resolution to allow the City of Andover to spend funding in excess of those available in its State Aid Construction Account. Basically, City staff is recommending the future allocated state aid funds (which is allowed up to the maximum of $500,000) be spent on Project 98-17. / , / " CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. 092-97 / WHEREAS, the City of Andover is planning on implementing Municipal State Aid Street Project{s) in 1999 which will require State Aid funds in excess of those available in its State Aid Construction Account; and WHEREAS, said City is prepared to proceed with the construction of said project{s) through the use of advance encumbrances from the general State Aid Construction Account to supplement the available funds in their State Aid Construction Account; and WHEREAS, repayment of the funds so advanced will be made in accordance with the provisions of Minnesota Statutes 162.14, Subdivision 6 and Minnesota Rules, Chapter 8820. ) NOW, THEREFORE, BE IT RESOLVED that the Commissioner of Transportation be and is hereby requested to approve this advance for financing approved Municipal State Aid Street Projects of the City of Andover in an amount up to $500,000.00 in accordance with Minnesota Rules 8820.1500, Subparagraph 9, and to authorize repayments from the following year's accruals to the Construction Account of the Municipal State Aid Street fund for said City. I HEREBY CERTIFY that the above is a true and correct copy of a resolution presented to and adopted by the City of Andover, County of Anoka, State of Minnesota, at a duly authorized meeting thereof held in the City of Andover, Minnesota on the 16th day of March, 19 99 , as disclosed by the records of said City on file and of record in the office. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk J LVL' ',TLI .L.L ..Lj-"u~vv-r--;v~ na~ VL ;}f " ~ . fj '. GUIDEL1'lmB l'OR. ADVMlCmmNT OF MmlXCIPAL STATE AiD CCNSTRtJCTl:OH FROM TIm GT.ln:RAL MSAS ~HSTRUC'1'%ON ACCOON'l' The following guidelines which have bean reco1ll1lel\de4 by the Municipal screen1nc1 Board v11l be used when cities r~e.t an ac!vance o~ ~uncla frQ1& ~e Ceneral KSAS conat:ru=~ion Account. Such advance. sball be repaid fro. the following year'_ construction apportiolUllent.. (1) The manmum Municipal st.t. ~id const:ruotion dollar.: vhloh O&ll be adv&Iload in anyone year ahall be ~e ditferanee betw.en the Municipal State Aid construction fund balance at the end of the precedinq calendar year and $50 mi111on. Advanced funding will be granted on II first co=.-first .erved ~sie. (2) Municipalities witb a total annual MSAS allotment of $500,000 or =ore can lldvance.~p to the pr~vious year'_ HSAS allotmen~. Mun1clpalities with a total annual KSAS al10uent at leaa than $500,000 Clan ad.vance up ta ~ee ti.e. the previous year. XSU a1lobent or S 500,000 which ever is le... 1'n.i ther ca.e, the . Illaxilnum advance must ~ reduced by any schedule bond principal';' .~..t- obli9ations and advanc::e encumbrance rapaYJIent.. Any II.dVaDC::.. made lIlust be repDid by deductions made :f:r:~ 'the next: available allocat.ions. (3) r , ./ Advance~ state Aid funding must be requested by City Council Resolution. Tl1j.s resolut.ion need not b. projec::t .poc::lfic::, but des:cribes the maxilllWll amount. of advanee. th@ city council authorizes tor financln9 ot approved H\1n1cipal State Aid street projects in ~at year. Thh resolution must be submitted w1tn, cr' prior to, the rirst project lip.cl!lo request. Onoe the resolution i.. received by SALT Division, payments will be made to the City for approved Municipal State Aid Street projects up to the amount requested on the resolution. after that City.s conlitruct1on account balance reaches ~ero, and SUbject to the othar provisions ot these ':11.Jidalines. The resolution does not reserve funds nor establiSh the llfirst come-first served" basis. First c::ollle- first served i~ established by payment requests and/or by the process described in (4). (4) Prior to enterinq into a c::ontract where advanced funding will be required, the C:ity Engineer 1IIust submit a Request to Reserve Advanced FUnding !o~. SALT will reserve the tunds and return the approved form to t~a city engineer providad that: a) the amount requested is within the amount authorized by the City Council Resolution, b) the amQunt requested is consistent with the other proviaiona at ~is guideline, and; J " 1..........-"''''... ~"'... ...."""1 .L.L .~v I'U .uuoJ r.~ . na~ V~ :11 /" . (6 '. c) 'the City intenda to Ililjl~ov. the contract wJ.1;h1n 1;h. n-= ..veral veektI, CI~ in t:h. oa.. CI~ a ~~iCln project, . c=pl8'tec! plan h.. been .w.itted tot' state-Ale! approval. upon zwc.iv1nq the IlI'I'-I'0vad JlIIqu..t to Jt8IHIrVe Advanoed ~nt', 1:h. C!qr Zng-!neu knov8 'that ~" have aen r..uvec! ter t:he project. NOTE: tlnd.r cw:-rent Statute, eitl_ of tbe rkcrt c:l.... Are not .ut:hQ~u.cl to advanc. ~~. . A bill t:o rQlOV8 ~t r_tric1:ion baa baen introduced and i. expected to be enactac! by the 1996 Legislature. Until that happens, !Unneapolb, St. Paul and Duluth will not be ~11q1ble ~or th1. progr... ) ". , / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ; DATE: March 16. 1999 AGENDA SECTION Discussion Item ORIGINATING DEPARTMENT ITEM NO. Discuss Request/98-17/Bunker Lake Boulevard TraillWoodland Development q, Todd Haas, ~ Engineering The City Council is requested to consider a request by Woodland Development Corporation to discuss the proposed trail on the north side of Bunker Lake Boulevard NW in Woodland Creek, Lot 1, Block 8, Project 98-17. The proposal that is being made would involve donating or deeding the necessary land in exchange for that is Woodland Development would like consideration for future park dedication considerations. The Park and Recreation Commission has reviewed the request and is not recommending to , accept the proposal by Woodland Development. /' If the City Council agrees with the Commission, the Anoka County Highway Department will need to either negotiate for the purchase of the easement or condemn for the easement. , , ) " , / 76-17 RECEIVED I FEB19_1 CITY OF ANDOVER February 22, 1999 Mr. Todd Haas City Assistant Engineer . City of Andover 1685 NW Crosstown Blvd. Andover, MN 55304 RE: Proposed Trailway on the North Side of Bunker Lake Boulevard Dear Todd, \,We, at Woodland, have discussed your request for the additional land for the extension of the " Arailway system on the North side of Bunker Lake Boulevard. It is our understanding that this land is needed for the trail system and would be installed during the reconstruction of Bunker Lake Boulevard. It has always been our intent to work with the city of Andover and, I think, over the last 12 years have done a good job of doing so. Our proposal would involve donating or deeding to you the necessary land you need for the trailway system. In exchange for that, we would like consideration for future park dedication considerations. To-date, we have nothing going in the City, but it has always been our intent to try and continue to work within the city of Andover and this could be banked for future development or building projects that may require park dedication. I hope you find this workable and look forward to working with you on this project and others in the near future. Sincerely, . . (- /) "l' '1l P V\ ~(y\l j U,l~'" I~---(,,~_ Byrqn D. Westlund Vice President :DW:yop 830 West Main Street . Anoka, Minnesota 55303 (612) 427-7500 FAX: (612) 427-0192 " v,,~ 65932 /32 WtrY ~ .PINtI, @ N..c.~ .- 'CR '. , / l~! -iii ~ ';J':s"\ .~-i~~"" ~~ - ~ ~_".. ~ ~ 4.,'" _..,... -..."""""" :~"'.r - ,V';,........" -'- . ~..' 0,:' .J i-: ..', ;'o/tr::......', 140TH AVE. , " ,;:," ~ if4j; ~-:1<:."'':' . ~i (41i ... 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Amend Ordinance No. 10 Section 9.07, Park Dedication lD, Request The City Council is asked to review and approve an amendment to Ordinance No. 10 (The Subdivision and Platting Ordinance), Section 9.07, relating to Park Dedication. Said amendment would establish a new schedule (similar to other metropolitan communities) for fees to be collected for cash in lieu of land and new land dedication requirements. Cash Contribution in Lieu of Lands The following changes are being recommended by the Park and Recreation Commission: '. : Residential A cash contribution which is based on a fee per lot/unit basis. The attached resolution reflects the proposed fee amounts recommended by the Park and Recreation Commission. The City may elect to receive a combination of cash and land. This is done by utilizing the density formula as stated in the ordinance. Commercial A cash contribution which is based on a fee per acre. The attached resolution reflects the proposed fee amount. Land Dedication The following changes are being recommended by the Park and Recreation Commission: Residential Land dedication is based on the density of the plat (See page 5 of ordinance). " ..... Page Two Amend Ordinance No. 10, Section 9.07 Park Dedication \ ) Commercial There is no land dedication requirement being proposed (See page 5). Park and Recreation/Plannin!! and Zonin!! Commission Recommendation The Park and Recreation Commission met on February 18, 1999 and the Planning and Zoning Commission met on February 23, 1999 to review said amendment and recommends approval to the City Council (unanimously). Meeting minutes are attached. Please find attached a copy of a written opinion that was furnished by William Hawkins, City Attorney regarding the establishment of these fees. Please review and comment. ATTACHMENTS: \ ) - ORDINANCE NO. 10, SECTION 9.07 AMENDMENT RESOLUTION SETTING PARK DEDICATION FEES PLANNING AND ZONING COMMISSION STAFF REPORT NOTICE OF PUBLIC HEARING WILLIAM HAKWINS, CITY ATTORNEY WRITTEN OPINION STAFF RESEARCH REGARDING OTHER COMMUNITIES AND FEES MEETING MINUTES (PARK AND RECREATION COMMISSION AND PLANNING AND ZONING COMMISSION) NEWSPAPER ARTICLE (ELK RIVER FEES INCREASED) LETTER FROM ASHFORD DEVELOPMENT CORPORATION, INC. , / , ) CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA Ordinance No. 10 AN ORDINANCE AMENDING ORDINANCE NO. 10, THE SUBDIVISION AND PLA TIING ORDINANCE OF THE CITY OF ANDOVER. The City Council of the City of Andover hereby ordains: Ordinance No. 10 is hereby amended as follows: 9.07 Parks, Playgrounds, Open Space and Public Uses. 9.07.1 Lands of Public Use or Other Provisions. \, ) Pursuant to Minnesota Statute, Chapter 462.358, as amended, the City Council ofthe City of Andover shall require all owners or developers, as a prerequisite to approval of a plat, subdivision or development of land, to convey to the City or dedicate to the public use, for park or playground purposes, a reasonable portion of the area being platted, subdivided or developed as hereinafter specified. Said portion to be approved and acceptable to the City or in lieu thereof, the owners or developers shall, at the option of the City, pay to the City for the use in the acquisition of public parks, open space and playgrounds, development of existing public park and playground sites, and debt retirement in connection with land previously required for public parks and playgrounds, an equivalent amount in cash based upon the undeveloped land value of that portion of said land that would have otherwise been required to be dedicated. The form of contribution (cash or land) shall be decided by the City based upon need and conformance with approved City plans. 9.07.2 Dedication Land Requirements. Any land to be dedicated as a requirement of this Section shall be reasonably adapted for use for active park and recreation purposes and shall be at a location convenient to the people to be served. Factors used in evaluating the adequacy of proposed park and recreation areas shall include size, shape, topography, geology, tree cover, access and location. 9.07.3 Standards for Determination. , / The Park and Recreation Commission shall recommend to the City Council adoption of the Comprehensive Park Development Plan for 1 '\ , ./ 9.07.4 9.07.5 ) , ) / determining what portion of each such development should reasonably be required to be so conveyed or dedicated. Such Comprehensive Park Development Plan may take into consideration the zoning classification assigned to the land to be developed, the particular proposed use or such land, amenities to be provided and factors of density and site development as proposed by the owners or developers. The Park and Recreation Commission shall further recommend changes and amendments to the Comprehensive Park Development Plan to reflect changes in the usage of land which may occur, changes in zoning classifications and concepts and changes in planning and development concepts that relate to the development and usages to which the land may be put. Park and Recreation Commission Recommendation. The Park and Recreation Commission sha1l, in each case, recommend to the City Council the total area and location of such land that the Commission feels should be so conveyed or dedicated within the development for park, playground, open space and public use purposes. Cash Contribution in Lieu of Lands. Iii tHose ilistanees '",here a sash eoffiributioR is to be meGe by the s'..mers or de';elopeFs iF!. liel:i sf a eonveyanee or dedioeticm of lanEl for park, playgrol:HlEl, speF!. speee ana fll1blie I:Ise fll:H'poses, the Park aRd Resreation CommissioF!. shall reesHlffielld ts the City Counsil t-he amol:H1t of eash said CommissisF!. feels shOllld be so eORtribl1ted. Sl:Ich reesmmeRdatisR shaIl be based OR the market yall:le sf the I:IRdeveloped land that wOl:lld otherwise have beeR eOB.Yeyed or dedieated. In lieu of land dedication. the City may require from the developer or owner a cash contribution which is based on a fee per lot/unit basis for the development of residential zoned property. In the case of the development of commercial/industrial zoned property. the City may require a cash contribution from the developer or owner which is based on a fee per acre basis. These fees are established and adopted by City Council resolution. The City may elect to receive a combination of cash and land. The following formula shall be utilized in this circumstance: 2 " ) 9.07.6 , ) 9.07.7 ) Calculation Formula for a Combination of Cash and Land Dedication Density of Plat (# of units per non-park acreage) x Acres of Land Dedicated Only = Units of Dedication x (unit/lot dedication fee f as established by City Council resolution}) = Cash Value of Land Dedication # of Units in Plat x (unit/lot dedication fee f as established by City Council resolution}) = Park Dedication Fee - Cash Value of Land Dedication = Balance of Dedication Due Market Value of Lands. "Market Value", fer the ]3W'poses eftItis OraiRallee shall be aetermiRea as ofilie time ofthe flRal plat v:ithcHR improvements in aeeordanee 'Nith the follev:ing: -A: The Park aRa Reereatien CemmissioR and o....'Bers or developers may reeommena te the City Cauneil the market '/alue. The City Ceooeil after re'/iewing the Park aRd ReereatieR Commission's reeommeRdatioR, may agree ';:ith the OV.'fler or the de'/eIB]3er as to market '.'allie. B-: The eW'fler er the de'/eloper FRay seleet freFR a list, ane efthree ereaited aflf'lraisers that has beeR aflproyea by the City to establish the market vallie. The appr-aisal shall be at the enjlease of the O?'Ber or the de'/eleper. Sueh appraisal shall Be aeeepteaby the City Ca1:lneil aRd the o....'Ber er de'/eloper as Being an aeeurate appraisal of "FRarket ',<allie". Density and Open Space Requirements. Land area so conveyed or dedicated for park, open space and playground purposes may not be used by an owner or developer as an allowance for purposes of calculating the density requirements of the development as set out in the City Zoning Ordinance. The land shall be in addition to, (except for 9.07.8) and not in lieu of, open space requirements for Planned Unit Developments pursuant to the City Zoning Ordinance. 3 \ / 9.07.8 I / 9.07.9 , , / Credit for Private Open Space. Where private open space for a park and recreation purposes is provided in a proposed development and such space is to be privately owned and maintained by the owner of that development, such areas may be used for credit at the discretion of the City Council against the requirement of dedication for park and recreation purposes, provided the City Council finds it is in the public interest to do so and that the following standards are met: A. That yards, court areas, setbacks and open space required to be maintained by City Ordinances shall not be included in the computation of such private open space; B. That the private ownership and maintenance of the open space is adequately provided for by written agreement; C. That the private open space is restricted for park and recreation purpose by recorded covenants which run with the land in favor of the owners of the property within the development and which cannot be eliminated without the consent of the City Council; D. That the proposed private open space is reasonably adaptable for use for park and recreational purposes, taking into consideration such factors as size, shape, topography, geology, access and location of the private open space; E. That facilities proposed for the open space are in substantial accordance with the provisions of the recreational element of the Comprehensive Plan, and are approved by the City Council. F. That where such credit is granted, the amount of credit shall not exceed one hundred (100%) percent of the development of the amount calculated under Section 9.07.10. Park and Recreation Commission Administrative Procedures. The Park and Recreation Commission shall establish such administrative procedures as they may deem necessary and required to implement the provisions of this Ordinance. 4 \ , .I 9.07.10 \ J 9.07.11 J Dedicated Land, Minimum Area. Developers of land within the City of Andover shall be required to dedicate to the City for park, open space and playground purposes as a minimum that percentage of gross land area as set out below: ReElHiremeFlt ^ ...... ResideFltial C emmere iaI.'IFla I:Istrial 10% 10% B. Land Dedication Requirements - Residential Onlv anclusive of MUS A and non-MUSA districts) Density: Units Per Acre Land Dedication Percentage under .3 .3 but less than 2.5 2.5 but less than 5.0 5.0 or more 10% 12.5% 15% .5% for ea. additional .5 units Land dedication and the above density formula is based on total olat less wetlands. Land and cash in lieu of land dedication formulations do not include trail easements. NODN;jth.staadiFlg the feregoiFlg fer all Sl:IbtlivisiElFls by meets and bouFlds deserifltioIl the sl:lbdiviser or develeper may elest to pay iFl lieu of the abevemeaticlFled parle dedisatioFl reql:liremeats the sum offol:lf lll:lFldred ($400.00) dollars for eaeb dweIIiE:g l:U1it that SElHld be e13Rstrueted HflOR the proposes 51:1edivitlea proflerty. IR the eT/eat the deT/eloper elests to pay said f01:1r bundrea ($400.00) Elellar eharge, the City may solleet aElsitional park fees iR the eveat tbe de'/eleper re sHbEliT/iEles the prepEltty iR the future. Sueb future park fees sball be based l:IfJOR the perseHtage sehedule set 131:1t here iE:, the developer sball reseive eredit for park fees paid previOl:lsly. Meets and Bounds Lot Splits. The Park and Recreation Commission may recommend cash payment in lieu of park land on metes and bounds lot splits less than twenty (20) acres in size. The oavment amount shall be determined through the same process outlined in Section 9.07.5. All other sections of this ordinance shall remain as written and adopted by the Andover City Council. 5 \ ,I Adopted by the City Council of the City of Andover on this _ day of ,1999. ATTEST: CITY OF ANDOVER Victoria V olk, City Clerk 1. E. McKelvey, Mayor / ) 6 " . J \ ) , j CITY OF ANDOVER COUNTY OF ANOKA STATE OF :MINNESOTA A RESOLUTION SEITING FEES FOR CASH IN LIEU OF LAND DEDICA nON (PARK. LAND). The City Council of the City of the City of Andover hereby resolves: Cash in Lieu of Land Dedication (Commercial/Industrial) $4,000 per acre Cash in Lieu of Land Dedication (Residential) Single Family Residence Town Home, Twin Home, Multi-Family Mobile Home Lot Splits $1,350 per unit $1,000 per unit $1,200 per unit $1,350 per unit Adopted by the City Councif of the City of Andover on this _ day of , 1999. ATTEST: CITY OF ANDOVER ) .J CITY OF ANDOVER REQUEST FOR PLANNING COMMISSION ACTION DATE February 23, 1999 AGENDA ITEM 4. Public Reano!!:: Amend Ord. No. lC Section 9.07, Park Dedication ORIGINATING DEPARTMENT Planning Jeff Johnson APPROVED FOR AGENDA BY: BY: REOUEST The Planning and Zoning Commission is asked to hold a public hearing to amend Ordinance No.1 0 (The Subdivision and Platting Ordinance), Section 9.07, relating to Park Dedication. Said amendment would establish a new schedule for fees to be collected for cash in lieu of land and new land dedication requirements. The Park and Recreation Commission met on February 18, 1999 to review said amendment and recommends to the Planning and Zoning Commission the following changes as stated in Section 9.07: Cash Contribution in Lieu of Lands / Residential A cash contribution which is based on a fee per lot/unit basis. The attached resolution reflects the proposed fee amounts recommended by the Park and Recreation Commission. The City may elect to receive a combination of cash and land. This is done by utilizing the density formula, as stated in the ordinance. Commercial and Industrial A cash contribution which is based on a fee per acre. The attached resolution reflects the proposed fee amount recommended by the Park and Recreation Commission. Land Dedication Residential Land dedication is based is based on the density of the plat (See page 5 of ordinance). Commercial and Industrial There is no land dedication requirement proposed (See page 5 of ordinance). ) , J CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 NOTICE OF PUBLIC HEARING CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA The Pliuining and Zoning Commission of the City of Andovef\viliholdapublic hearing at 7 :00 p.m., or as soon thereafter as can 6e heard, on Tuesday; February 23,1999 at the Andover City Hall, 1685 Crosstown Boulevard NW;Andover, . '. Minnesotato amend Ordinance No. 10, Section 9.07 relating to park dedication fees. Said amendment allows the City to accept park dedication fees from the developer on a per lot/unit basis for the development of residential zoned property, , and a park dedication fee on a per acre basis for the development of J commercial/industrial zoned property. A copy of the proposed amendment will be available at City Hall for review prior to said meeting. Publication dates: February 19, 1999 \ ) t7rJI~ (" - Seefr"b--t .,.07 LAW OffiCES OF William G. Hawkins and Associates , / WILLIAM G. HAWKINS BARRY A. SULLIVAN Lef.:ul ...1.~i\"lunl TAMMI J. UVEGES 2140 FOURTH AVENUE NORTH ANOKA. MINNESOTA 55303 PHONE (612) 427-8877 FAX (612) 421-4213 March 3, 1999 - _ RECEIVED I --5~ CITY OF ANDOVER Mr. Todd Haas City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Park Dedication Fees and Trail Dedication Fees Dear Todd: , ./ You have asked for our analysis of the proposed use of park dedication fees and trail dedication fees in the City of Andover. We have reviewed the applicable statute and case law and would ask that you consider the following information. The current situation is as follows: the City imposes a park dedication of 10% for new plats. The developer is asked to dedicate either 10% of the land or an amount in cash equivalent to 10% of the value of the land. Developers are directed to choose from a panel of appraisers and pay an amount based upon that appraisal. The City is considering a change in the park dedication fee from a percentage calculation to a per unit charge. The proposed charges are as follows: Tvoe Amount Single Family Townhouse Mobile Home Lot Splits Commercial $1,350 $1,000 $1,200 $1,350 $4,000 (acre) In the typical residential urban zoning district, we would expect to see two lots or units per acre. Consequently, under the new unit charge system, the unit charge per acre would be $2,700. I understand that an acre of land in the City of Andover suitable for a residential development would typically sell for $13,000. The City is also considering the imposition of a trail dedication fee. This fee was imposed previously but discontinued some months ago. The City is contemplating the renewed use of this fee. It is anticipated that the fee would be imposed at the rate of $250 per unit payable at the time of the issuance of a building permit. Additionally, Mr. Todd Haas / March 3. 1999 Page 2 developers are expected to pay 50% of all trail construction costs for trails located in the plat. For the reasons discussed herein. I have strong concerns about each of these dedication fees. Minnesota law specifically authorizes municipalities to require dedication for parks and trails in the subdivision approval process. Minn. Stat. ~ 462.358. Subd. 2d (1998) provides: "Dedication.. . , / In addition. the regulations may require that a reasonable portion of any proposed subdivision be dedicated to the public or preserved for conservation purposes or for public use as parks....trails...or open space; provided that (a) the municipality may choose to accept an equivalent amount in cash from the applicant for part or all of the portion required to be dedicated to such public uses or purposes based on the fair market value of the land no later than at the time of final approval...... It is obvious from the statute that the City may impose a dedication requirement and accept either land. cash or a combination of land and cash. However. the statute sets forth two important conditions. First, the size of the dedication must be reasonable. i.e., the City may require that "...a reasonable portion of any proposed subdivision be dedicated...... Second. the statute also makes clear that the amount of the dedication must be "...based on the fair market value of the land...... The statute has been interpreted by Minnesota appellate courts and a review of those decisions is instructive. In Collis v. City of Bloomington, 246 N. W.2d19 (Minn. 1976J. the Minnesota Supreme Court upheld the constitutionality of ~ 462.358 as applied to a Bloomington ordinance that provided: "as a general rule. it is reasonable to require dedication of 10% of the land or payment of 10% of undeveloped land value." The Court noted that the Bloomington ordinance set forth the 1 0% requirement as "a general rule" and that the developer could obtain judicial review. Under the facts of that case. the Court was not prepared to say that the 1 0% requirement was unreasonable or arbitrary. The Court did note. however. as follows: "Thus, there exists the possibility that the developer...will be forced to pay a disproportionate share of the city's park and recreation costs. While the city has apparently made a . , I I '\ ) Mr. Todd Haas March 3, 1999 Page 3 record in this case showing that 10% is not unreasonable as to the property of these plaintiffs, given the particular needs of Bloomington, the 10% requirement might be arbitrary as a matter of law because it does not consider the relationship between this particular subdivision and recreational need in the community." Not surprisingly, since the Collis decision, many if not most municipalities have adopted a 10% park dedication fee requirement. The Collis case stands for the principal that a municipality may require dedication of land for public use as a condition of plat approval if a reasonable relationship exists between the approval of the subdivision and the municipality's need for the land. " '\ \~ ) In Kottschade v. City of Rochester, 537 N. W.2d 301 (Minn. Ct. App. 1995), the Minnesota Court of Appeals returned to this issue in the context of a right-of-way dedication requirement. The Court in Kottschade analyzed and applied the recent U.S. Supreme Court decision of Dolan v. City of Tigard, 114 S. Ct. 2309 (1994). The Court noted that in the case of a dedication, the city is requiring a property owner to give up a constitutional right-the right to receive just compensation when private property is taken for a public purpose. In order to uphold a dedication requirement the city "has the burden of proving the required relationship between the property development and the city's need for land dedication." To meet that burden, the city must prove two things. First, the city must show that an "essential nexus" exists between the legitimate state interest (the need for the land) and the condition exacted by the city (the dedication of the land). Second, if the nexus can be demonstrated, the city must demonstrate a "rough proportionality" between the plan development and the city's requirement for a dedication of land. "No precise mathematical calculation is required, but the City must make some sort of individualized determination that the required dedication is related both in nature and extent to the impact of the proposed development." In a park dedication situation, the City must be able to prove two things. First, that the proposed development will create a need for additional park facilities. Second, the City must be able to prove that the amount of the dedication is roughly proportionate to the impact from the development. It is important to reiterate some of the language used by the courts. A "precise mathematical calculation" is not required; what is required is "some sort of individualized determination." It should not be difficult for the City of Andover to meet the first or "nexus" part of the standard, i.e., that a proposed subdivision will create the need for additional park facilities. However, it is my opinion that a unit charge for park dedication fees does i / \ ) Mr. Todd Haas March 3, 1999 Page 4 not pass the second part of the test. I do not see how the flat fee charge can be seen as an "individualized determination" that the amount of the charge is roughly proportionate to the need created by the development. The statute makes clear that a dedication must be "reasonable" and must be "based on the fair market value of the land." I do not see how a unit dedication takes into account the value of the land or takes into account the impact of the subdivision upon the City's park requirements. I believe the City has to conduct a study that will allow the City to make a finding that the subdivision will create an increased need for park facilities. The City must then determine what amount the dedication is roughly proportionate to that impact. In doing so, the City must take into account the fair market value of the undeveloped land. \ ) The amount of the proposed unit dedication demonstrates my concern. At $1,350 per unit for single family residents, and assuming two units per acre, this is a park dedication requirement of $2,700 per acre. If we use the 10% figure from before, this means that the value of undeveloped land in Andover must be at least $27,000 per acre. I do not believe this is the case. The trail dedication fee is a charge that is in addition to the park dedication requirement. The same law discussed above is applicable to the trail dedication fee. Assuming that a new subdivision creates an impact and a need for additional trail facilities, the City must still be able to demonstrate that the amount of the trail dedication fee is roughly proportionate to that impact. A unit charge may be an appropriate starting point as it takes the element of density into account. However, it does not take into account the fair market value of the land or the impact on a trail system from the particular subdivision. Another problem I have with the trail dedication fee is that it is not a plat dedication fee at all. It is not a fee imposed upon the developer as part of the platting process but is a proposed to be a fee imposed upon the land owner at the time of application for a building permit. I see no authority for the City to impose this charge at the time of building permit application. The statute clearly authorizes the City to impose a trail dedication as part of subdivision approval. It is my recommendation that a trail dedication fee be a condition of plat approval and not a charge assessed at the time of a building permit application. CONCLUSION. Minnesota law clearly authorizes a municipalities to require developers to dedicate a reasonable portion of their subdivisions for park and trail purposes. In order to sustain such a dedication, the city must prove that a relationship exists between the proposed subdivision and the city's requirements. That is, that the proposed subdivision will have an impact and increase demand upon park facilities. Second, the city must be able to prove that the amount of the dedication is roughly proportionate to that impact. In doing so, the city must make some sort of individualized determination that is based upon the fair market value of the land. I do not believe that the proposed per unit park dedication fee meets this legal standard. " , / \ ) Mr. TOdd Haas March 3, 1999 Page 5 ".. - ~. ~ ~ ,." I~ 'j ,>' ...&,.. ~~~ ~", ;.0.--, W~H/tju William G. Hawkins '! / , ./ , '. "'0 ,4lt ---. - -l , '. / \, j \ / 1Il ';: " w 0 w 0 - u. 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W ~ a. 0:: ~ ~ 1Il 0 ::e :u c "0 0:: :u ~ :.: ~ ~ 0 0 .. a. it ..J 0 () () ..J < < ::l 0 0:: ~ 5' P/~ ., u () < Q. a. w lD : . w 0 ::e lD 0:: lD ! ~- : . . 5heet1 ) COMMERCIAUINDUSTRIAL PARK DEDICATION SCHEDULE CITY iCOMMERCIAL INDUSTRIAL ADD'L TRAIL FEES Champlin :$6,750 per acre $6,750 per acre None Chaska 1$5,000 per acre $5,000 per acre None Eden Prairie $4,500 per acre $4,500 per acre None **Chanhassen $4,500 per acre $4,500 per acre $1,500 per acre Burnsville $4,250 per acre $2,250 per acre None I Plymouth $4,200 per acre $4,200 per acre None Maple Grove $3,600 per acre $2,850 per acre None **Eagan $3,200 per acre $3,200 per acre $900 per acre Brooklyn Park $3,100 per acre $2,000 per acre None Blaine $2,700 per acre $2,367 per acre None Elk River $2,000 per acre $2,000 per acre None Woodbury $2,000 per acre $2,000 per acre None Rosemount $1,100 per acre $1,100 per acre None Dayton $1,000 per acre $1,000 per acre None Farmington* $500 per acre $500 per acre None Average (less *) $3,421 per acre I I I CITY COMMERCIAL INDUSTRIAL ADD'L TRAIL FEES Coon Rapids 10% of Mkt Value $1,152 per acre None 51. Michael 10% of Mkt Value 10% of Mkt Value None Apple Valley 5% of Market Value 5% of Market Value None Ramsey 5% of Market Value 5% of market Value N/A Lakeville 5% of Market Value 5% of market Value None Ham Lake I N/AI N/A N/A Rockford I N/AI N/A N/A N/A -Information NOT AVAILABLE I i I I I ** Additional trail fees I I I '. ) / Page 1 , ; '- / I / 0/ I :J' 0 0 0 0 0 LO -00 0 0 0 IV"O 0 <0 0 m 0 0 0 0 I"- >ULO 0 1"-_1 eo <'1..1 0 ~ 0 0 1"-_ - <I - ri cD E;I N M ri LO N O..LO LO ..... ..... N N ..... .:00: Ol~ ~ ~ ~ ~ ~ ~ ~I ~ .. a- IV, :1:' I sil"- I tn .. eo LO N ..... CD <0 <0 I"- m m 0 <0 LO <0 C .c eo LO l"- I"- E 0 ..... ..... M C1) ...J :J ... E z 0 Q. 0 - J C1) > - Q) c ~ ~ ~ c c c c ~ c C1) 0 I1l I1l I1l I1l I1l I1l .... ... E ::> ::> ::> ::> .c .c .c .c .c C 0 .... .... .... .... ::> .... Gl a- 0:: 0:: 0:: 10:: ::> ::> ::> ::> :E ::> 0 tn a- Gi ~ > ::::J 0 0 C .- I ~ ca _! I I > LOI , , I UI i i..... 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E I1l CI) ca ...J Ii= IV u E z ~ " .E .. eo eo <0 I"- eo l"- I"- I"- m m 0 0> m 0> m m m m m 0> 0> IV ::: 0> 0> 0> m m m m m 0> m C ~ IV ..... ..... ..... ..... ..... ..... ..... ..... ..... ..... - a: Regular Park and Recreation Commission }Jeeting Minutes - February 18.1999 Page 3 ) same amount per acre as was calculated In the February 17, 1999 Cambridge Estates appraisal report by the Allen Company. ,"lotion by Grabowski, seconded by O'Toole, to approve the offer of Ashford Development for payment of park dedication for Chesterton Commons North in the amount of $28,463. Motion carried unanimously. REVIEW OF APPRAISAVGREY OAKS. Mr. Haas reviewed the appraisal for Grey Oaks which estimated the market value at $1.5 million. He explained this is being presented for informational purposes. Mr. Windschitl stated he just received this information and has been able to review it in detail. (i) DISCUSS ORDINANCE 10, SECTION 9.07/PARK DEDICATION REQUIREMENTS. Mr. Haas explained the Park and Recreation Commission is requested to review and recommend proposed amendments to Ordinance 10, Section 9.07 to the Planning and Zoning Commission which will be holding a public hearing on February 23, 1999. / Mr. Windschitl suggested they consider whether this is a reasonable amount of money based on land values in Andover. He noted that six units per acre would project a land value of about $60,000 per acre. He stated that certain areas, such as Lake Minnetonka, may experience that type of land value, but not land in Andover. He noted that Plymouth is charging a park dedication fee of $1,500 per house. Two units per acre results in a land value of $30,000 per acre but the remaining land available in Plymouth is probably worth twice that amount. Mr. Windschitl suggested the Commission use the per unit method rather than a percentage method. Commissioner Grabowski agreed that the park dedication fee charged by the City of Plymouth is high. He noted the charges being used by several cities which have recently been updated and increased. He noted that Andover is the only city on the list that has not changed their method of calculation. Commissioner Grabowski pointed out that the fewer homes, the less burden on the park system. He noted that all of the cities listed use a per unit basis which he also supports. Chairperson Blackstad suggested since Rockford and Coon Rapids are significantly lower than the others, that they be removed from the average calculation. Mr. Haas stated he will ask the Planning Department to verify the information contained on the list. Commissioners Grabowski and O'Toole suggested the trail fee be highlighted on the chart to draw attention to it. I / Commissioner Grabowski noted the language on Page 5 and indication that it includes wetlands and open space. He asked what is defined as "designated open space." Mr. Haas stated that language was used by the City of Lakeville and designation of open space is Regular Park and Recreation Commission },..feeting Minutes - February 18. 1999 Page 4 / becoming common in other cities. He noted the City of Blaine coIIects $1,300 with a portion of the fee going toward the purchase of open space. Commissioner Grabowski suggested that a defmition of these terms be included. Commissioner Grabowski suggested that sentence be reworded to end with the word "wetlands" and a new sentence be added to indicate: "Open space by developer is not applicable." Consensus was reached to make no other changes to the resolution as drafted. DISCUSS NEW WELL AT HAWKRIDGE PARK/99-1. Mr. Haas noted the preliminary cost estimate for the Hawkridge Park irrigation well and water system, Project 99-2. He stated he has not had an opportunity for a thorough review and would like to receive any Commission comments so they can be addressed at the next meeting. Commissioner O'Toole asked staff to calculate the cost of the well if the Fire Department was not going to use it. Mr. Haas stated he will request that information. ) REVIEW REVISED SITE PLAN/WILD IRIS PARK. Mr. Haas explained the Park and Recreation Commission is requested to review the revised site plan for Wild Iris Park based on recommendations from the last meeting. Commissioner O'Toole suggested a cost sharing situation if this parking lot is used by the Park 'N Ride. Following review and discussion, the Commission indicated support of the revised site plan for Wild Iris Park. REVIEW REVISED SITE PLAN/ROSE PARK. Mr. Haas explained the Park and Recreation Commission is requested to review the revised site plan for Rose Park based on recommendations from the last meeting. He noted the relocation of the shelter away from the ballfield and parking lot to an area that is more private. In consideration of fly balls, Chairman Blackstad asked if the ballfield and shelter should be "flip flopped." Commissioner Grabowski stated he likes the basketball court but it has a light and will encourage night time use which may be an annoyance to near by residents. Mr. ,/ Haas suggested the light be relocated to the area of the playground. Commissioner Grabowski stated it could also be relocated to the parking lot. / Planning and Zoning Commission Meeting February 23, 1999 - Minutes Page 6 (Northern Natural Gas Special Use Permit, Cont.) Commissioner Osberg noted his concerns include the restoration of vegetation and trees, and safety designs (what type of procedures will take place while this pipeline is being put in the ground). Commissioner Luedtke stated that he would like to see the FERC findings and suggested tabling this item until those findings are received. Mr. Werkmeister explained that because they are federally regulated they have to comply with the route that FERC comes back to them with. He also noted that any jurisdiction below the federal level really has nothing to say regarding the route. Chairman Squires felt that we have some ability to consider whether a route is what our city wants to allow as a part of the Special Use Permit process. The Commission would like information that Northern Natural Gas has done due diligence to come up with an altemate route. He also requested the feaSibility of removing the 8" line and installing a 24" line. / Mr. Werkmeister asked Commissioner Apel what specific questions he has. Commissioner Apel stated the flow, the fact that when you go from an 8" line to a 16" line, you're more than doubling the flow. He also wants to see the FERC decision and whether they would allow an alternate route. Mr. Werkmeister stated that they have successfully negotiated with at least 50 of the land owners. He noted that they will get the requested information together and present it to the Commission. He also stated that individual negotiations are very difficult. However, they (Northern Natural Gas) do have certain rights. Motion by Apel, seconded by Osberg to table this item to the March 9th meeting. Motion carried on a 6-yes, 1-absent (Falk) vote. ~ Public Hearing/Amend Ordinance No. 10, Section 9.07/Park Dedication Jeff Johnson explained that the Park & Recreation Commission met on February 18th and recommended the following: On residential properties the cash in lieu of land dedication would be on a per lot basis at $1,350 per unit; townhomes would be $1,000 per unit mobile homes would be $1,200 per unit and lot splits $1,350 per unit. Commercial and Industrial dedication would be based on a fee per acre ($4,000 per acre). Dave Blackstad, Chairman of the Park & Recreation Commission stated that the Park 1 '. / Commission decided that the 10% requirement was no working. Eighty percent of the cities they contacted are going to a per lot fee. If a developer comes in with a PUD, that would put a higher burden on the park system and then they would pay a higher fee to the city. \ ) Planning and Zoning Commission Meeting February 23, 1999 - Minutes Page 7 (Amend Ordinance 10, Cant.) Commissioner Osberg agreed with the increase in park fees noting that if you have an aggressive trail plan you need to have the money to pay for it. Motion by Luedtke, seconded by Jovanovich to open the public hearing. Motion carried unanimously. Winslow Holasek, 1159 Andover Boulevard noted that this will double the park dedication fees. Ed Hamilton, 6615 Highway 10, Ramsey asked why the chart of different park fees shows cities in the southern part of the metro area and not cities in the northern suburban area. AI Grabowski, Park Commission member explained that Blaine's fee is $1,300 per acre, Champlin is higher than that and Ham Lake did not return our phone calls. He also noted that one of the reasons the Park Commission went to this was because of plats such as Timber River Estates. /- " , '-~/ Park Commissioner Blackstad stated that most of the developers have agreed with the new ordinance. Tony Emmerich asked that the fees for multi-family and commercial be kept at a reasonable rate. Motion by Luedtke, seconded by Danniger to close the public hearing. Motion carried unanimously. Commissioner Osberg felt that the percentage increase is high but it's not putting us in a position where we're demanding more than other communities. Motion by Apel, seconded by Osberg that the Andover Planning and Zoning Commission recommend approvai of the amendment to Ordinance 10, Section 9.07, Park Fees and the related fee structure as presented by staff. Motion carried on a 6-yes, 1-absent (Falk) vote. , i ./ \, , ELK RIVER STAR NEWS ~~k River Fee Increases at Ii glance Tho Elk River City Council has approved increaB68 to park dedication foos, Here's a look at how the increases will shake out: Rt>>ldentlsf devsfopmtmt -The fee for residentilll develop_ment has Increased from WOO to $1,100 per lot or dwelling unit, with a $200 trail fee. '. These fOO8 are handed out at the time of final plat approval. The city has the discretion to waive the fees, If the city can strike an agrooment with the develop. er for a donation ofland. The city's first priority Is. to !l' '~ park land whenever pc,.. , ,ole an,d appropriate. For thoee who nave had, preliminary plats approwd on or before Feb. 22, 1999, developers will only pay $900 If they get final plat approval within one year of date of preliminary plat approval. Tho $200 trail fee will aloo be waived.. commercIal cJeveIopmfInt -Foes for commercial developer8 will increaB8 50 percent, from $2,000 an acre to $3,000 an acre. Indu.trlsl dflv9lopmenf - Industrial developers, who were not assessed a park dOOication foo in the past, will now be charged $2,000 per acre. ,.' ID:612-441-6401 MAR 11'99 /\ {-h, I I -.\~(~t 16:39 No.039 P.01 Park dedication fees hiked by Jim Boyle Staff writer A recommendation by the Elk River Park and Recreation Commission to nearly double residential park dedication fees met oome resistance, but wall ultimately Ilpproved. by the Elk River City Council on ~'eb. 22. In the same resolution, the council also approved A 50 per- cent increase to the fee paid by commercial developers and installed a fee to d9V9lo.ptt8 of indU6triaJ property for the first time. The park dedication fees are paid in' the absence' of an agreement with the city to donate land for future parks and trails. Whether a develop- er pays with land Ot' fees or 60me other combination, the city h!l8 the final liar. The park commissIon, bSBing its recommendation on II sur- vey of 19 other citlell'park ded- ication fees, allked for the increases to be lnlltltuted immediately. Cornmillllion members viewed the proposed incrott8C8 as fair, and said they would bring the city in line with other communitillll. Council members, Larry Farber, Dll%'yl Thompson and Paul MoUn found it hard to accept the increase all at once. "If your ultimate goal Wlll!I this number ($1.100 per lot or dwelling, up from $650), why didn't you have a gradulited s~?" Farber questioned. The three council members pushed through a 3.2 vote to Implement fee increases, with an amendment to limit, the impact 'on developers who have alread)' received prelimi- nary plat approval. If these developers get final, plat approval within one year of their preliminary plat approval, their fee will only be $900 and the tl'all fee will be waived Council Member John Dietz and Mayor Stephanie Kl1nzing voted against tho measure. Dietz wanted to see the increase implemented imme- diately. Klinzing IIllid aftor the mooting she would have liked to see a provision for long-time rellidento of Elk River who are subdividl~ their land. ' The new fee schedule is con- sidered' an interim one, becaUllO B major regional study of park dedication fees is being done. The Issue of park dodica- tion f'OOIl will be r/Msited later. The council'~ support for the fee increall88 seemed to stem from a desir~ fo)' new reai. dents, businesses and industry to pay for a greater share of the demand they place on the city for new and improved parks and trall8. , In ellllence, new residents should pay for new facilitles. The feea were increased in 1995 by $liO per yoar for three eonaccutive yeara. "In retrospoet - with Otaegc and Rameey at $900.some - maybg tho increalleQ Qhnuld have been $100 increments,' aaid Elk River City Adminis. trator Pat Klaen. "Than WE would have lesA of a bite right now." . Dietz supported going the whole distance immediately or. the residential 'development park dedication reo increase He was struck by the 71 per. cent increase in SherburnE County land value since 1995 when the last increases werE approved. ''No wonder developers IU'l anxious to pay us cash as fas' as they can, rather than land,' Dietz said. -.ro me, that (7] peroent) is Il key number. 11 shows we were way behind or our dedication fees." Dietz continued: "We're in ( supply and a demand situa tion. Right now Elk River is ir demand. 1 don't know wh, we're 80 concerned about wha. a developer is paying in fees." Park Commissioner JohJ Kuester said it's important fo: the park co~mi8sion to thinl strategically, because the city': population-and th(\ demanc for parks and t,rails-is onl: going to grow. "We have to be able t, respond to the concerns of th4 citizens," Kuester said. Elk River hires Ruprecht for building inspector post >y Jim Boyle Tho Rogers >taH wrltfJr man, who Elk River's search for a has been 'Jul'~'>\g Inspector came to a preparing for la. ,ending last week when a such a he' JJ:lk River City Council car e e r 'oted unanimously to hire change for 30b Ruprecht, tho pTosldent "ome time, ,fRJR Custom Homes. was one of The initial search netted five finalists .nlv ]3 almlicante. compared . i~,ter"ie~ed RUPNCht ,... , , I !t.. . ~ ,. and spelled out that he would need to finish his efforts to (ret certified within certain peri- ods of time. Ruprecht hall owned bia own construction business since 1987, and has built many cus- tom borne. In Elk River. Hia wife, Joan, who serves as the vice president, will continue on In with the bqllinollEl, Bob projects within Elk RlvQT, Rohlf and Ruprocht Bsta!: lished that early on in th interview process, and th council added a atipulatfon t his hiring that forbade tin' lluch conflicts of intcrc6t. . Ruprecht is on the Suburbs] Northwest Builders Associe tion Board of Directors, and i a membor of the Elk Rive FROM PI-t:lI'E NO. 000 0000 Mar. 11 1999 10;el5AM P2 / March 10, 1999 Mr. David Carlb.~g Co~nity Development Director c1~y Of' Andover 1685 Cro.s~own Blvd NW Andover, MN 55304 as: ~a~x agenda 1~e~ ~.~arding new f~eR. , Dear M~. Carlbecg, ~~e~s. include in th~ Ci~y Council agenda ma~8rial my lettGr tha~ vas submitted to tha Planning commiGsion vhen ~he pub~1c hear1ng vas held. -) Thank You, ~/(v~ JQf;y ~naocn1~l, PreaidsQt ~ahfo~d Dev.to~Qnt corpo~atioD, In~. " J . Cl ,,:1 I+E.~ 44 February 22, 1999 Mr. David Carlberg Community Development Dircc:tor City of Andover 1685 Crosstown Blvd NW Andover, MN 55304 RE: Plannini and Zoning Commission agenda item related to setting fees for cash in lieu ofland dedication (park land). Dear Mr. Carlberg, . Please enter this letter into the public hearing record for the above item. In reviewing the proposed resolution I would like to malcethe foUewing comments. A. It would appear that the proposed resolution would result in .new developments having to pay park fees in excess of 10 per cent of tile raw land values. In some ca.<;es it would appear to be close to 40 per cent of the raw land values. " Examples: 1. Single Family Residence. The proposed rate of$I,350 per unit ,..ill equate to a raw land value of527,000 per acre if two lots to the acre is used as a density factor or S29,700 per acre if a. 2.2 Jots to the acre dcnsi ty f3CtOr is used. I know of no land sales in Andover the have taken place at this price peT acre. See below for detailed calculations: Calculation at 2 lots per acre. $27,000 raw land value per acre 10% Park dedication fees $2,700 .;. 2 lots per ac::re - $1,350 per lot Calculation at 2.2 lots per acre: S29,700 10% Raw land value per acrePark dedication fees $2,970 ~ 2.2 lots per acre .. $1.350 per lot J .j \ / '. 2. Town Home, T\\tinHome. Multi-Family lfyour use 6 units to an acre for a multi-family developmetIt and use the proposed $1000 peT unit for park dedication iCes, you will get the following: $1,000 Per unit 6 Units per acre $6,000 Total park fees per acre. In order for the above to be 10% of raw land ''lllue you would need the raw land value to be $60,000 per acre. Again. r Know of No Raw Land sales that have been anywhere close to these numbers. B. In the proposed resolution a new concept (density: units per acre) is being used tba;wouJ4.. . appc:arto: . . . . c.... '0' o. 1. On all urban residential plats where the density is .3 bur less than 2.5, the land dedication percentage is being raised from 10% to 12.5%. Note: this category would include almost all urban residential plats. 2. On a multi-fumily development of 6 units to an acre, the dedication would be as follows: 2.5 but less than 5.0 .. 15% 5.0 or more - .5 per addition unit = 1 % Total park land dedication = 16% If the safe harbor for park .land dedication or fees is lCi% how can the above fee or land dedication requirements be correct. Sincerely, ~..tI. #~I~4/ Ierry WindschitI., President Ashford Development Corporation, Inc. Chesterton Partm:nlhip CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: March 16. 1999 AGENDA SECTION ORIGINATING DEPARTMENT Discussion Planning Jeff Johnson ITEM NO. Approve Resolution En~blishing Park Dedication Fees Request The City Council is asked to review and approve the attached resolution which establishes fees for cash in lieu of land dedication (park land). J The Park and Recreation Commission met on February 18, 1999 and recommends the fee schedule as stated in the resolution to the City Council. " I , ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA A RESOLUTION SETTING FEES FOR CASH IN LIEU OF LAND DEDICATION (PARK LAND). The City Council of the City of the City of Andover hereby resolves: Cash in Lieu of Land Dedication (CommerciallIndustrial) $4,000 per acre Cash in Lieu of Land Dedication (Residential) , Single Family Residence Town Home, Twin Home, Multi-Family Mobile Home Lot Splits $1,350 per unit $1,000 per unit $1,200 per unit $1,350 per unit / Adopted by the City Councif of the City of Andover on this _ day of , 1999. ATTEST: CITY OF ANDOVER , , / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION '. J DATE: March 16. 1999 AGENDA SECTION Discussion Item ORIGINATING DEPARTMENT Todd J. Haas,.#" Engineering ITEM NO. I /\Consider Reintroducing Trail Fee Requirement la. The City Council is requested by the Park and Recreation Commission to consider (reintroducing) the trail fee requirement. The recommendation by the Commission is to require developers to pay 100% of the trail cost for trails adjacent to commercial properties. A trail fee of $250 per residential (which includes single family, townhomes, mobile homes, lot splits) unit trail fee would be applied to residential properties. The residential fee would be paid by the developer as part of the platting requirements and be paid at the time of final plat. (The current 50-50 cost share formula would be eliminated if this is approved by the City Council.) '. /' The Commission discussed this at length at their March 4, 1999 regular meeting. Attached are their meeting minutes for your review. It will also be necessary to review the City Attorney's letter dated March 3, 1999 which was included in the previous agenda item in regard to amendments to Ordinance 10, Section 9.07/park dedication which also discusses trail dedication fees. If approved lot splits would also be subject to the fees. Chairman Dave Blackstad will be at the meeting to present the item and answer any questions the City Council may have. Note: If the City Council recalls, current policy is that any new development that is adjacent to a trail designated in the trails comprehensive plan the developer pay 50% of the construction costs and the City of Andover (which is paid from park dedication) pay the other 50% of the construction costs. If the City Council approves the requirement of the trail fee (resolution attached) it will be necessary to identify when the trail fee would be in effect. If this new fee system is approved it is suggested that any new preliminary plat submitted on or after March 16, 1999 would be required to pay the trail fee. Any preliminary plat submitted or approved prior to March 16, 1999 would be required to comply with the current policy where the developer is responsible for 50% of the trail cost if a trail exists in the comprehensive plan. The final plat would be required to be filed within one year of the approval of the preliminary plat by the City Council. ~ Otherwise the developer would be required to comply with the new trail fee requirement if approved. ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION ESTABLISHING PERMIT FEES TO BE COLLECTED BY THE CITY OF ANDOVER FOR THE DEVELOPMENT OF THE TRANSPORTATION TRAIL NElWORK. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: The following permit fees are hereby established: Tvpe of Fee Fee Single Family, Townhouse, $250.00 Mobile Home, Lot Splits (Trail Fee) at the time of final plat Commercial/Industrial (Trail Fee) Responsible for 100% of the cost of the trails located adjacent to the commercial/industrial site. The trail corridors are as defined in the City's comprehensive plan \ ) The above fees apply to all new installations. Adopted by the City Council of the City of Andover this 16th day of March , 19~. CITY OF ANDOVER ATTEST: J.E. McKelvey, Mayor Victoria Volk, City Clerk ) ar Park and Recreation Commission Meeting ,. utes - "'larch 4, 1999 . Fage 6 from park dedication funds. Motion carried 4 ayes, 0 nays, 3 absent (Anderson, Barringer and Kieffer). DISCUSS TRAIL FEE REQUIREMENT Mr. Haas explained the Park and Recreation Commission is requested to reconsider the trail fee requirement. He presented the legal opinion prepared by the City Attorney and explained that staff verified with the City of Eagan that the trail fee was not challenged in the law suit, only the road fee. Mr. Haas stated staff raised the issue with the City Attorney to include a trail fee with the building permit process. Chairperson Blackstad stated he read the legal opinion and thinks the fee should be brought back but placed on the final plat rather than the building permit. Commissioner Grabowski suggested the trail fee should be $200 per lot instead of $300 and be used to help pay for the burden placed on the internal trails since the developer is still 100% responsible for trails along the corridor. Mr. Haas stated this issue was removed from the Council's agenda so the Park and Recreation Commission could again address the trail fee. Commissioner Grabowski suggested the developer be responsible for their own corridors plus be charged a lower per residential unit fee ($150-$250) which can be charged on the final plat to support interior trails. He said he agrees with the legal opinion that if charged to the developers it is legitimate but not if charged to the builders through the building permit process. Commissioner O'Toole noted the Commission has already determined a trail along a corridor is a transportation issue and not a park issue He asked if that determination will be relayed to the Council. Mr. Haas stated it would be. Chairperson Blackstad reviewed a conversation he had with City of Bloomington staff and advised they have determined their commercial base impacts their trail system almost as much as their residential areas. Commissioner Grabowski concurred and suggested any commercial development along a corridor be 100% responsible for the trail and the trail fee for a residential area be $250 per unit. He stated this is the system being used by Mounds View and would eliminate the 50%/50% formula. Motion by Grabowski, seconded by Lindahl, to recommend to the City Council approval of a ) trail fee of 100% for trails along corridors for commercial properties and a $250 per residential unit trail fee for residential properties which will be based on and due with the fmal plat. Motion carried 4 ayes, 0 nays, 3 absent (Anderson, Barringer and Kieffer). CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: March 4.1998 , / AGENDA SECTION Discussion Item ORIGINATING DEPARTMENT Scott Erickson,~z... Engineering ITEM NO. Discuss Status of Trail Fee .:5. As the Council may recall, in 1996 a trail fee was established and has been applied to each new building permit issued in the city. When this fee was established the dollars collected were put into a separate fund and not utilized pending the outcome of a lawsuit the City of Eagan was involved in on a similar type of fee structure. It is my understanding after talking with the City Attorney that the courts have ruled that the City of Eagan is no longer able to collect their trail fees but they do not have to refund any of the fees previously collected by them. Based upon this result we recommend to the Council to discontinue collecting the trail fee at this time but utilize the fees previously collected on upcoming trail improvement projects. I , ., ) , .., , I f I I , . f f ~ t / / ,. Regular Andover City Council Meeting Minutes - March -I, 1998 Page 8 ~ DISCUSS STATUS OF TRAIL FEE Attorney Hawkins reviewed the results of litigation by the City of Eagan on a similar type of fee structure. The courts have ruled that the City is no longer able to collect their fees but they do not have to refund any of the fees previously collected. He felt the matter is not yet over and that Andover should not spend any of the trail fees it has collected to date. Motion by Knight, Seconded by Dehn, to rescind the trail fee. Motion carried on a 4- Yes, I-Absent (Kunza) vote. REQUEST AUTHORIZATION TO MAKE PURCHASE OFFER/IP98-2/SEPTIC DUMP STATION The Council discussed the proposal to locate a septic dump station in the vicinity of Crosstown and Andover Boulevards. One property Owner would prefer not to split a portion of its 8-acre parcel, which is for sale for $80,000. The County of Anoka has a market value of $31,700 for the entire parcel. Mr. Carlberg stated the only development Proposals he has seen for this area were for multiple family units. There is a real build ability issue on the lot. Attorney Hawkins advised against hiring an appraiser at this time because it would not be cost effective. The appraised value for a one-half acre parcel would be about $1,800. Councilmember Orttel asked Staff to check on the right of way, thinking there may be additional easement through there that the county has when it abandoned the old bridge. The Council suggested the Staff, Attorney and Mayor continue to negotiate with the Owner in an attempt to purchase a Portion of the parcel needed for the septic dump station. COMPREHENSIVE PLAN TASK FORCE UPDATE Mr. Hinzman explained 10 members were appointed to the Comprehensive Plan Task Force, but only five or six members have been attending the meetings and making the decisions on the Plan. The concern of those attending is whether the Council feels that is an adequate number to be making those decisions or whether more members should be appointed to the Task Force. The Council noted the difficulty with volunteers on a committee. The Task Force is also quite a ways into the process, and it would be difficult for someone new to start on the Task Force. Therefore, the Council suggested the Task Force continue with its process and that a special effort be made to remind members of the meetings. Possibly the other members of the Planning and Zoning COmmission and Park and Recreation Commission could be approached to serve on the Task Force. It was also suggested that the Agenda line item be published in the paper so people know what is being discussed at a particular meeting. CITY OF ANDOVER REQUEST FOR COUNCIL ACTION I DATE: March 16. 1999 AGENDA SECTION Discussion Item ORIGINATING DEPARTMENT ITEM NO. Discuss New Irrigation Well at Hawkridge Park/99-2 IS. Todd Haas, ~ Engineering The City Council is requested to discuss the possibility of constructing a new irrigation well at Hawkridge Park, Project 99-2, as requested by the Park and Recreation Commission. If you recall, the City Council requested staff at a joint meeting with the Commission to obtain estimates on the cost to refurbish and move the tank at pumphouse #1, the cost of the controls, etc. (which is option 1). The Commission reviewed the options at their March 4, 1999 meeting. Attached is a memo from Dan Fabian of TKDA dated February 17, 1999 along with option 1 which includes pump for filling fire tankers ($91,091) and option 2 which is for providing irrigation for ballfields or , flooding rinks only ($52,195) for your review. / Attached is a resolution for your consideration ordering plans and specs if the City Council and the Park and Recreation Commission agree to do the improvement. Note: Financing of the project will need to be considered. The only funding source available for the improvement from the Commission is park dedication funds. The Fire Department did not include a budget for this in 1999. The City Council may want to consider allocating a portion of the excess 1998 funds that are available to construct the new well. ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 99-2 FOR HAWKRIDGE PARK WELL. WHEREAS, the City Council is cognizant of the need for Hawkridge Park Well; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of a well, Project 99-2; and BE IT FURTHER RESOLVED by the City Council to hereby direct TKDA to . / prepare the plans and specifications for such improvement project. MOTION seconded by Councilmember City Council at a reQular meeting this Councilmembers and adopted by the 16th day of March , 19~, with voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk / FEB-17-1999 13:33 T,KDA 651 292 0083 P.Ell/83 NorE. ~ p..-e$l!r1'it:d +0 C"_':U/i>" tJN ;L1,~/''f -- / TOL n. KING. DUVALL. ANDl!RSON AND ASSOCIATes. INCO"~IlAT.D l!NaIN~l!R3 . ARCHITECTS. PL.ANNEFlS I SOO PIPER JAl'FAAY PLAZA ..... C'DAA STRliET SAINT PAUL. _SOTA 531al02UO MtONe15"tZ!e-4400 "AX~OOI~ FAX TRANSMITTAL To: Todd Haas Reference: Hawk Ridsze Trri~ation Well City of Andover Commission No. 9l40-99A Fax No: (612) 755-8923 Routing: From: Dan Fabian Date: February 17. 1999 The following is the information you requested for the proposed Hawk Ridge Irrigation Well. The costs associated with the installation of the pump for filling for fire tankers includes $8,750.00 for the cost of the pump motor and base and an additional $5,250.00 for installation. \ " A 10ft x 10ft prefabricated, insulated metal building, slab on grade, would cost about $12,000.00. An additional option to consider for pumping our of the storage tank would be to use a submersible pwnp (similar to a sanitary lin station). TItis could potentially reduce the size of the structure required for this project. You also might want to consider a VFD on the pump from the storage tank and then use stored water for irrigation :l1ld rink flooding. This would keep the tank: water fresher than waiting for fire flow!> to turn over water in the storage tank. The design of the storage tank will need to include an air brake between the fill line and the storage tank water to prevent cross contamination of the supply well. An irrigation only system couId be designed with a VFD 00 the well pwnp, which could eliminate the need for the pressure tank and building. Control, programming and operation of the system is more: complicated. If you do not receive 3 pages, including this sheet, please contact me at (651) 292-4512. /' All equal 0pp0nun/1y t:rnpIoysr FEB-17-1999 13: 33 651 292 0083 P.02/OO NoTE.: A-ese,,~ ..... c...-.....u.o.. <'''' z/l e/." ., The City of Andover Park$ and Recre:1tion Dep:1Itmcntls consider the implcmcntOltion or a groundwalcl' j well Olt Hawk Rid~ Pll<k. The proposed well and \1I:ltercystem could cerve multiple functions. includin~: 1. Wa!er for a summer park drinking founl&n 2. Water for irrigation of the Park in the summer 3. Water for nooding the ice rink in the winter 4. Water for filling fIre department tanker trunks E:1ch of the above functions imply different water cap:1Cities and system requIrements. For ClllllIlplc, the use of drinking water in the PilCk during the summer could be easily provided for with a small (4.inch diameter) domestic well. providing about 5 p1lons per minule (gpm). W~ler supply for an inigation system is based on the design of the individual zones. however. considering the size o!tltis Park,:lI1 optimal system may be 100 gpm or larger. Similar to the irrigation requirements, a system ror flooding a skilting or hockey rink should :Usa bave ill le....t 100 gpm capacity, and probably more. Finally. the well requirements for a fu-e tanker truck filling system could require capacities up to 1,000 gpm, depending on the frequency of refill of the tankers and whether there is a storage tank associated with the system. llIe system requlremcnts oC the well and wa.tcr system will also vary with each system above. The design and !unction of lheu s;ystems will include a combination of the following items: · Electrical power and control functions (start/stop). · Water piping, meter, valves, etc. and protection from freezing . Pres.ure tank(s) for control of~1I operations . Storage tan 1c and auxiliary tlumpin~ to fill tanker trucks The Park Well will. in all likelihood, be designed to provIde for more than one of the above individual functions. On the other hand. some combination,; of function" will be more diFficult or impr:u:tical to consider together. With this in mind. and in respect of preliminary planning of this facility, a basic design for tilling fire department tankers and irrigation/flooding use hIlS been considered. , / nus system will consist of a 6-inch well drilled into bedrock, and e:1pable of pumping roues up to 200 gpm. The well pump which has b~n removed from the City Hall Well will be used for this well. A pitlcss adapter will be installed on the well casing to provide a below ground discharge to the pressure tank and water system. This pump is rnled 135 gpm at an unknown head. Itls assumed rrom its previous use thAt this pump probably produced between 40 and 60 pound. per squ:u-e inch (psi), The pump will require three-phase power to operate. Voltage may be either 200. 230 or 460. A pressure tank of approximately 135 gallons should be provided in a shelter ilnd heated environment. The well pump will be operated by a pressure switch. starting on low pressure tank setting :md stopping at high pressure tank selting. Prc3llurc sellings shall be ~dju.>lAble. It should be noted that use of this well for a low volume drinking fountain will not be practical. Without additional control and pressure Jank(s). A draft preliminary design has been prepared for the :1bove described design. Included with this design is a cost estimate. The cost estimate is intended only to be preliminary and for the purpose of establishing a relative or ballpark cost for the items included. After a del:1iled preliminary design is prepared :1n improved project cost estimate (fea.~ibility study) C:1n. and should be prepared. " . J FEB-17-1999 13:34 651 292 0083 P. 03/a:3 cmON ) PRELIMINARY COST ES,.IMATE FOR HAWK RIDGE PARK waL AND WATER SYSTEM ""OrE.: PflO~~..... c:"..,~,'~~,o., 1)-'; .2 ha/~"f Item No. Description Remove MasonryWaU 0 Well 1 100 SF $15.00 $1.500.00 Diseotl"ect Well 1 Hydro Tank P/umbitlg 1 LS $500.00 $500.00 Move Hydro Tank to Pari< 1 LS $500.00 $500.00 Replace Masonry Wall @ Well 1 100 SF $25.00 $2.500.00 Sandblast/Paint Hydro Tank for Bury soo SF $5.00 $2.500.00 MOdify Hydro Tank tor Pipe Conn., ete. 1 LS $500.00 $500.00 Excavate for Hydro Tank Install 250 CY $4.00 $1,000.00 Concrnte Foundatio!l for Hydro Tank 5 CY $350.00 $1.750.00 Install Hydro Tank on Foundation 1 LS $250.00 $250.00 Piping, Valves (BF), Press. Tank, etc. 1 LS ~,~.OO $5,500.00 Construct Well 1 La $15,000.00 $15,000.00 Pitless Wen Adepter 1 LS $1,500.00 $1.500.00 Im.tall Well Pump 1 LS $500.00 $500.00 Exterior Piping (3-inch) 100 LF $15.00 $1,500.00 Pressure Tank 1 EA $1,200.00 $1,200.00 Electrical Service 1 LS $0.00 $0.00 Electrical PaneVControl 1 LS $8,500.00 $8.500.00 Control Room in Park BUilding 100 SF $50.00 $5,000.00 Install Pump for filing Fire Tankers 1 LS $14.000.00 $14,000.00 Total $53,700.00 Contingency @ 10% $6,370.00 Total ConstnJction CooSt $70.070.00 ____~ t. I.~ nOle: costs do not include engineering, administration, leagl or fiscal costs ~ ___ ~ q I, O'll \ / "' Quantity Units Unit Price ExtensIon 1 2 3 4 5 6 7 8 9 10 11 12 13 15 16 17 16 19 20 TOTFl. P. 03 MAR-01-1999 16:38 \ I ./ 651 292 0083 P.02/02 ()PTION Z. OPTION-Z PAI!UMINAAY COST I!STIMA11! FOR HAWK RIDGE PARK WELL AND WATER SYSTEM Item No. Description 1 Valve MH, Yard hydrant, MIec va1ve8 & pipin 2 Construct Well 3 Pitless Well Adapter 4 . Install We/I Pump 5 Extenor Piping (3-incn) 6 VFD for Well Pump 7 Electrical Service 6 Electrical PaneVControI 9 Utility Box Enclosurerfor Backflow prel/'entel Total Oontingency @ 10% Total Construction Cost Quantity Units 1 1 1 1 100 1 1 1 1 note: costs do not include engineering, administration, leagl or fiscal costs] and assumes exist City pump and motor \ , j \ / Unit Price Extension LS LS LS LS LF EA lS LS LS $5,500.00 $15,000.00 $1,500.00 $500.00 $15.00 $2,000.00 $0.00 $8,500.00 $2,000.00 $5,500.00 $15,000.00 $1,500.00 $500.00 $1,500.00 $2,000.00 $0.00 $8,500.00 $2,000.00 $36,500.00 $3,650.00 $40,150.00 .-----L X /.3 ----- ~S2119S- TOTAL P. 02 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ) DATE: March 16. 1999 AGENDA SECTION Discussion Item ORIGINATING DEPARTMENT ITEM NO. ,?iSCUSS Pedestrian Under-Overpass/98-20 I . Scott Erickson,&( Engineering The City Council had previously directed staff to prepare a feasibility report regarding pedestrian crossings at three locations. We have developed the attached feasibility report addressing the issues, options and costs associated with various crossing alternatives which exist at each location. Staff will provide a brief overview of this report at the meeting. , / . / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION / DATE: March 16.1999 AGENDA SECTION ORIGINATING DEPARTMENT Discussion Planning Jeff Johnson ITEM NO. Adopt Ordinance No. 247 Right-of-Way Management Ordinance \h ' Reauest The City Council is asked to review and approve Ordinance No. 247 (An Ordinance to Administer and Regulate the Public Right-of-Way in the Public Interest, and to Provide for the Issuance and Regulation of Right-of- Way Permits). This ordinance is similar to the City of Oak dale and the League of Minnesota Cities Model Right-of- Way Management Ordinance. A letter from William Hawkins, City Attorney is attached which addresses his opinion regarding the ability of the City to manage right-of-ways. . / , ./ , 132/25/99 16:25 LAW OFFICES 21413 4TH AVE 7 755 8923 NO. 545 [;1132 LAw OmCES Of It/ \ William G. Hawkins and Associates ,) WILLIAM O. HAWKINS BARRY A. SULLIVAN uJ,'fI1 A ",,;<tunl TAMMI J. UVl:fJl:S 2140 FOURTlt AVENUE NORTH ANOKA, MINNESOTA SS30J PHONE (612) 427-8877 FAX (612) 421-4213 February 25, 1999 Mr. Dave Carlberg City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Right-Of-Way Management Ordinance Dear Dave: I am providing the following information concerning the City's ability to manage our right-of-ways and require electric utility lines to be placed underground. ) Enclosed is a copy of Minn. Stat. ~ 2166.36 which provides that the City can require a public utility furnishing utility services within streets to place the distribution lines and facilities underground. This authority was challenged in a recent decision by Norrhern Srares Power Company v. the City of Oakdale. I am enclOsir'lg a copy of this case for your review. As you can see from the case, the Minnesota Court of Appeals clearly upheld the City's authority to require Northern States Power Company to place its distribution lines underground. This authority was upheld in spite of the fact that the costs of placing the lines underground would be substantially more than above ground. There does not appear to be any limitation in the law on the size of the distribution line that may be required to be placed underground. If there is some technological reason that It COUld not be done this obviously would supersede any municipal regulation. Cities have the authority to adopt ordinances managing the right-of-ways within the cities pursuant to Minn. Stat. ~ 237. I believe the City should immediately consider adopting such an ordinance. The League of Minnesota Cities has prepared a model ordinance end , also have another sample which has been considered by municipalities. It should be pointad out that the public utilities commission is currently proposing rules governing standards for users of public right-at-ways, however. they have not been finalized as of this date. , ] / .02/25/99 16:25 LAW CFFlCES 2140 4TH AVE ~ 755 8923 1'{).545 ~03 J Mr. Dave Carlberg February 25 1999 Pag9 Two If It is the desire of the City to require the new electric transmissIon lines that will be placed in the City to be underground the utilities should be notified immediately and an ordinance should be placed into effect setting out the requirements for the undergrounding. If you have any funher Questions, please contact me. William G. Hawkins WGH/tju Enclosure J , / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 247 AN ORDINANCE TO ADMINISTER AND REGULATE THE PUBLIC RIGHT-OF- WAY IN THE PUBLIC INTEREST, AND TO PROVIDE FOR THE ISSUANCE AND REGULATION OF RIGHT-OF-WAY PERMITS. The City Council of the City of Andover hereby ordains as follows: Section 1. Findinl!s and Purpose. To provide for the health, safety and well-being of its citizens, and to ensure the structural integrity of its streets and the appropriate use of the rights-of-way, the City strives to keep its right-of-way in a state of good repair and free from unnecessary encumbrances. A primary cause for the early and excessive deterioration of its rights-of-way is frequent excavation. / Rights-of-way obstruction is a source of frustration for merchants, business owners and the general population which must avoid these obstructions. The City holds the rights-of-way within its geographical boundaries as an asset in trust for its citizens. The City hereby enacts this ordinance relating to rights-of-way permits and administration. This ordinance imposes reasonable regulations on the placement and maintenance of equipment currently within its rights-of-way or to be placed therein at some future time. The City may require a public utility furnishing utility services within streets to place distribution lines and facilities underground (Northern States Power Co. vs. City of Oakdale, MN). It is intended to complement the regulatory roles of state and federal agencies. Under this ordinance, persons disturbing and obstructing the right of way will bear a fair share of the financial responsibility for their integrity. Finally, this ordinance provides for recovery of out-of-pocket and projected costs from persons using the public rights-of-way. Section 2. Definitions. The following definitions apply in this ordinance. References hereafter to "sections" are unless otherwise specified references to sections in this ordinance. Defined terms remain defined terms whether or not capitalized. AlJVlicant any person requesting permission to excavate or obstruct a right-of-way. / 1 Citv the City of Andover, Minnesota. For purposes of Section 28, City means its elected officials, officers, employees, and agents. / Citv Manaf!ement Costs the actual costs the City incurs in managing its public rights-of-way, including such costs, if incurred, as those associated with registering applicants; issuing, processing, and verifying right-of-way permit applications; inspecting job sites and restoration projects; maintaining, supporting, protecting, or moving user equipment during public right-of-way work: determining the adequacy of right-of-way restoration; restoring work inadequately performed after providing notice and the opportunity to correct the work; and revoking right-of-way permits. Def!radation a decrease in the useful life of the right-of-way caused by excavation in or disturbance of the right-of-way, resulting in the need to reconstruct such right-of-way earlier than would be required if the excavation did not occur. Def!1'adation Cost money paid to the City to cover the costs associated with a decrease in the useful life of a public right-of-way caused by excavation. " Department the Department of Public Works of the City. Department Inspector any person authorized by the Director to carry out inspections related to the provisions of this ordinance. Director the City Engineer, or her or his designee. Delav Penaltv is the penalty imposed for unreasonable delays in right-of-way construction. Emerf!encv a condition that (1) poses a clear and immediate danger to life or health, or of a significant loss of property; or (2) requires immediate repair or replacement in order to restore service to a customer. Equipment any tangible asset used to install, repair, or maintain facilities in any right- of-way. Excavate to dig into or in any way remove or physically disturb or penetrate any part of a right-of-way, except horticultural practices of penetrating the boulevard area to a depth ofless than twelve (12) inches. / 2 / Excavation Permit the permit which, pursuant to this Chapter, must be obtained before a person may excavate in a right-of-way. An excavation permit allows the holder to excavate that part of the right-of-way described in such permit. Excavation Permit Fee money paid to the City by an applicant to cover the costs as provided in Section 11. Facilitv In, any tangible asset in the right-of-way required to provide utility service; but shall not include boulevard plantings or gardens planted or maintained in the right-of-way between a person's property and the street curb. when used in conjunction with "right-of-way," means over, above, in, within, on or under a right-of-way. Local Revresentative a local person or persons, or designee of such person or persons, authorized by a registrant to accept service and to make decisions for that registrant regarding all matters within the scope ofthis ordinance. Obstruct to place any object in a right-of-way so as to hinder free and open passage over that or any part ofthe right-of-way. Obstruction Permit the permit which, pursuant to this ordinance, must be obtained before a person may obstruct a right-of-way, allowing the holder to hinder free and open passage over the specified portion of that right-of- way by placing equipment described therein on the right-of-way for the duration specified therein. , I Obstruction Permit Fee money paid to the City by a registrant to cover the costs as provided in Section 11. Permittee Person Probation any person to whom a permit to excavate or obstruct a right-of-way has been granted by the City under this ordinance. any natural or corporate person, business association or other business entity including, but not limited to, a partnership, a sole proprietorship, a political subdivision, a public or private agency of any kind, a utility, a successor or assign of any of the foregoing, or any other legal entity (which has or seeks to have equipment in any right-of-way). the status of a person that has not complied with the conditions of this ordinance. " Probationarv Period one year from the date that a person has been notified in writing that it has been put on probation. 3 ,. Rerdstrant any person who (1) has or seeks to have its equipment located in any right- of-way, or (2) in any way occupies, uses, or seeks to occupy or use the right-of-way or any equipment in the right-of-way. Revair a temporary patch of the right-of-way necessary to make it usable for travel. Performance Bond a performance bond or other form of security posted to ensure the availability of sufficient funds to assure that right-of-way excavation and obstruction work is completed in both a timely and quality manner. Restore or Restoration the process by which an excavated right-of-way and surrounding area, including pavement and foundation, is returned to the same condition that existed before the commencement of the work. Restoration Cost an amount of money paid to the City by a permittee to cover the cost of restoration. Rif!ht-of-Wav the area on, below, or above a public roadway, highway, street, cartway, bicycle lane or public sidewalk in which the City has an interest, including other dedicated rights-of-way for travel purposes and utility easements of the City. A right-of-way does not include the airwaves above a right-of-way as used by wireless telecommunications or broadcast services. Rif!ht-of-Wav Permit whether the excavation permit or the obstruction permit, or both, depending on the context, required by this ordinance. Service or Utility Service includes, but is not limited to: (1) those services provided by a public utility as defined in Minn. Stat. 0 216B.02, subds. 4 and 6; (2) telecommunications, pipeline, community antenna television, fire and alarm communications, water, electricity, light, heat, cooling energy, or power services; (3) the services provided by a corporation organized for the purposes set forth in Minn. Stat. 0300.03; (4) the services provided by a district heating or cooling system; (5) cable communications systems as defined in Minn. Stat. Chap. 238 and (6) telecommunications rights-of-way user as defined in this ordinance. .' 4 , , Suvvlementarv Avvlication an application made to excavate or obstruct more of the right-of-way than allowed in, or to extend, a permit that has already been issued. Telecommunication Rirzhts-of-Wav User a person owning or controlling a facility in the public right-of-way, or seeking to own or control a facility in the public right-of-way, that is used or is intended to be used for transporting telecommunication or other voice or data information. For purposes of this ordinance, a cable communication system defined and regulated under Minn. Stat. Chap. 238, and telecommunication activities related to providing natural gas or electric energy services whether provided by a public utility as defined in Minn. Stat. Sec. 216B.02, a municipality, a municipal gas or power agency organized under Minn. Stat. Chaps. 453 and 453A, or a cooperative electric association organized under Minn. Stat. Chap. 308A, are not telecommunications right-of-way users for purposes of this ordinance. Unusable EQuivment equipment in the right-of-way which has remained unused for one (1) year and for which the registrant is unable to provide proof that it has a plan to begin using it within the next twelve (12) months. Section 3. Administration. The Director is the principal City official responsible for the administration of the rights- of-way, right-of-way permits, and the ordinances related thereto. The Director may delegate any or all ofthe duties hereunder. Section 4. Utilitv Coordination Committee. The City may create an advisory utility coordination committee. Participation on the committee is voluntary. It will be composed of any registrants that wish to assist the City in obtaining information and by making recommendations regarding use of the right-of- way, and to improve the process of performing construction work therein. The Director may determine the size of such committee and shall appoint members from a list of registrants that have expressed a desire to assist the City. Section 5. Rel!:istration and Ril!:ht-of-Wav OccuDancv. Subd. 1. Registration. Each person who occupies, uses, or seeks to occupy or use, the right-of-way or place any equipment or facilities in the right-of-way, including persons with installation and maintenance responsibilities by lease, sublease or assignment, or who has, or seeks to have, equipment or facilities in any right-of-way must register with the Director. Registration will consist of providing application information and paying a registration fee. 5 I Subd.2. Registration Prior to Work. No person may construct, install, repair, remove, relocate, or perform any other work on, or use any equipment or any part thereof in any right-of-way without first being registered with the Director. Subd. 3. Exceptions. Nothing herein shall be construed to repeal or amend the provisions of a City ordinance permitting persons to plant or maintain boulevard plantings or gardens in the area of the right-of-way between their property and the street curb. Persons planting or maintaining boulevard plantings or gardens shall not be deemed to use or occupy the right-of-way, and shall not be required to obtain any permits or satisfy any other requirements for planting or maintaining such boulevard plantings or gardens under this ordinance. However, excavations deeper than twelve (12) inches are subject to the permit requirements of Section 8 of this ordinance. Section 6. Ree:istration Information. Subd. I. Information Required. The information provided to the Director at the time of registration shall include, but not be limited to: (a) Each registrant's name, Gopher One-Call registration certificate number, address and e-mail address if applicable, and telephone and facsimile numbers. (b) The name, address and e-mail address, if applicable, and telephone and facsimile numbers of a local representative. The local representative or designee shall be available at all times. Current information regarding how to contact the local representative in an emergency shall be provided at the time of registration. / ( c) The agent for service of process. (d) A certificate of insurance or self-insurance: (I) Verifying that an insurance policy has been issued to the registrant by an insurance company licensed to do business in the State of Minnesota, or is covered by self insurance which the Director determines to provide the City with protections equivalent to that of a Minnesota licensed insurance company, legally independent from the registrant; (2) Verifying that the registrant is insured against claims for personal injury, including death, as well as claims for property damage arising out of the: (i) use and occupancy of the right-of-way by the registrant, its officers, agents, employees, and permittees, and (ii) placement and use of equipment in the right-of-way by the registrant, its officers, agents, employees, and permittees, including, but not limited to, protection against liability arising '- .> 6 ) from completed operations, damage of underground equipment and collapse of property. (3) Naming the City as an additional insured as to whom the coverage's required herein are in force and applicable and for whom defense will be provided as to all such coverages; (4) Requiring that the Director be notified thirty (30) days in advance of cancellation of the policy; and (5) Indicating comprehensive liability coverage, automobile liability coverage, workers compensation and umbrella coverage established by the Director in amounts sufficient to protect the City and carry out the purposes and policies of this ordinance. (e) The City may require a copy of actual insurance policies. (f) Ifthe person is a corporation, a copy of the certificate required to be filed under Minn. Stat. 0300.06 as recorded and certified to by the Secretary of State. (g) A copy of the person's certificate of authority from the Minnesota Public Utilities Commission or other applicable state or federal agency, where the person is lawfully required to have such certificate from said commission or other state or federal agency. / Subd.2. Notice of Changes. The Registrant shall keep all of the information listed above current at all times by providing to the Director information as to changes within fifteen (I 5) days following the date on which the registrant has knowledge of any change. Section 7. ReDortin!! Obli!!ations. Subd. 1. Operations. Each registrant shall, at the time of registration and by December I of each year, file a construction and major maintenance plan for equipment and facilities with the Director. Such plan shall be submitted using a format designated by the Director and shall contain the information determined by the Director to be necessary to facilitate the coordination and reduction in the frequency of excavations and obstructions of rights- of-way. The plan shall include, but not be limited to, the following information: (a) The locations and the estimated beginning and ending dates of all projects to be commenced during the next calendar year (in this section, a "Next- Year Project"); and , / 7 (b) To the extent known, the tentative locations and estimated beginning and ending dates for all projects contemplated for the five (5) years following the next calendar year (in this section, a "Five- Year Project"). I I The term "project" in this section shall include both "Next- Year Projects" and "Five- Year Projects". By January 1 of each year the Director will have available for inspection in the Director's office a composite list of all projects of which the Director has been informed in the annual plans. All registrants are responsible for keeping themselves informed of the current status of this list. Thereafter, by February 1, each registrant may change any project in its list of "Next- Year Projects", and must notify the Director and all other registrants of all such changes in said list. Notwithstanding the foregoing, a registrant may at any time join in a "Next- Year Project" of another registrant listed by the other registrant. Subd. 2. Additional "Next- Year Projects". Notwithstanding the foregoing, the Director will not deny an application for a Right-of-Way Permit for failure to include a project in a plan submitted to the City if the Registrant has used commercially reasonable efforts to anticipate and plan for the project. j Section 8. Permit Reauirement. Subd. 1. Permit Required. Except as otherwise provided in this Code, no Person may obstruct or excavate any right-of-way without first having obtained the appropriate Right- of-Way Permit from the Director to do so: (a) Excavation Permit. An excavation permit is required by a registrant to excavate that part of the right-of-way described in such permit and to hinder free and open passage over the specified portion of the right-of-way by placing equipment described therein, to the extent and for the duration specified therein. (b) Obstruction Permit. An obstruction permit is required by a registrant to hinder free and open passage over the specified portion of right-of-way by placing equipment described therein on the right-of-way, to the extent and for the duration specified therein. An Obstruction Permit is not required if a person already possesses a valid Excavation Permit for the same project. Subd. 2. Permit Extensions. No person may excavate or obstruct the right-of-way beyond the date or dates specified in the permit unless such person; (i) makes a supplementary application for another right-of-way permit before the expiration of the initial permit, and . / 8 (ii) a new permit or permit extension is granted. ) Subd. 3. Delay Penalty. Notwithstanding Subd. 2 of this section, the Director shall establish and impose a delay penalty for unreasonable delays in right-of-way excavation, obstruction, repair, or restoration. Subd. 4. Permit Display. Permits issued under this ordinance shall be conspicuously displayed or otherwise available at all times at the indicated work site and shall be available for inspection by the Director. Section 9. Permit AooIications. Application for a permit is made to the Director. Right-of-way permit applications shall contain, and will be considered complete only upon compliance with the requirements of the following provisions: (a) Registration with the Director pursuant to this ordinance; (b) Submission of a completed permit application form, including all required attachments, and scaled drawings showing the location and area of the proposed project and the location of all existing and proposed equipment; / (c) Payment of money due the City for: (1) permit fees and costs; (2) prior obstrucitons or excavations; (3) any undisputed loss, damage, or expense suffered by the City because of applicant's prior excavations or obstructions of the rights-of-way or any emergency actions taken by the City; (4) franchise fees, if applicable. (d) Payment of disputed amounts due the city by posting security or depositing in an escrow account an amount equal to at least one hundred ten percent (110%) of the amount owing. (e) When an excavation permit is requested for purposes of installing additional equipment, and the posting of a performance bond for the additional equipment is insufficient, the posting of an additional or larger performance bond for the additional equipment may be required. Section 10. Issuance of Permit: Conditions. Subd. 1. Permit Issuance. If the Director determines that the applicant has satisfied the requirements of this ordinance, the Director shall issue a permit. , J 9 J Subd. 2. Conditions. The Director may impose reasonable conditions upon the issuance of the permit and the performance of the applicant thereunder to protect the public health, safety and welfare, to ensure the structural integrity ofthe right-of-way, to protect the property and safety of other users ofthe right-of-way, and to minimize the disruption and inconvenience to the traveling public. Section 11. Permit Fees. Subd. 1. Excavation Permit Fee. The Excavation Permit Fee shall be established by the Director in an amount sufficient to recover the following costs: (a) the City Management Costs; (b) Degradation Costs, if applicable. Subd. 2. Obstruction Permit Fee. The Obstruction Permit Fee shall be established by the director and shall be in an amount sufficient to recover the City Management Costs. Subd. 3. Payment of Permit Fees. No Excavation Permit or Obstruction Permit shall be issued without payment of the required fees before the issuance of such a permit unless the applicant shall agree to pay such fees within thirty (30) days of billing. Subd. 4. Non Refundable. Permit fees that were paid for a permit that the Director has revoked for a breach as stated in Section 21 are not refundable. , I Section 12. Rie:ht-of-Wav Repair and Restoration. Subd. 1. Timing. The work to be done under the excavation permit, and the repair and restoration of the right-of-way as required herein, must be completed within the dates specified in the permit, increased by as many days as work could not be done because of extraordinary circumstances beyond the control of the permittee or when work was prohibited as unseasonal or unreasonable under Section 15. In addition to repairing its own work, the permittee must restore the right-of-way and surrounding areas, including the pavement and its foundation, to the same condition that existed before the commencement ofthe work and must inspect the area of the work and use reasonable care to maintain the same condition for thirty-six (36) months thereafter. Subd. 2. Repair and Restoration. Permittee shall repair its own work. In addition, in its application for an excavation permit, the permittee may choose either to have the City restore the right-of-way or to restore the right-of-way itself. (a) City Restoration. If the permittee chooses to have the City restore the right-of- way, it shall pay the costs thereof within thirty (30) days of billing. If, during the thirty-six (36) months following such restoration, the pavement settles due to ,. 10 / permittee's improper backfilling, the permittee shall pay to the City, within thirty (30) days of billing, the cost of repairing said pavement. (b) Permittee Restoration. If the permittee chooses to restore the right-of-way itself, it shall at the time of application for an excavation permit post a restoration bond in an amount determined by the Director to be sufficient to cover the cost of restoring the right-of-way to its pre-excavation condition. If, thirty-six (36) months after completion of the restoration of the right-of-way, the Director determines that the right-of-way has been properly restored, the surety on the restoration bond shall be released. Subd. 3. Standards. The permittee shall perform repairs and restoration according to the standards and with the materials specified by the Director. The Director shall have the authority to prescribe the manner and extent of the restoration, and may do so in written procedures of general application or on a case-by-case basis. In exercising this authority, the Director shall be guided by the following standards and considerations: (a) The number, size, depth, and duration ofthe excavations, disruptions or damage to the right-of-way; (b) The traffic volume carried by the right-of-way and the character of the neighborhood surrounding the right-of-way; / (c) The pre-excavation condition of the right-of-way and the remaining life- expectancy of the right-of-way affected by the excavation; (d) Whether the relative cost of the method of restoration to the permittee is in reasonable balance with the prevention of an accelerated depreciation ofthe right- of-way that would otherwise result from the excavation, disturbance or damage to the right-of-way; and (e) The likelihood that the particular method of restoration would be effective in slowing the depreciation of the right-of-way that would otherwise take place. Subd. 4. Guarantees. By choosing to restore the right-of-way itself, the permittee guarantees its work and shall maintain it for thirty-six (36) months following its completion. During this thirty-six (36) month period it shall, upon notification from the Director, correct all restoration work to the extent necessary, using the method required by the Director. Said work shall be completed within five (5) calendar days of the receipt of the notice from the Director, not including days during which work cannot be done because of extraordinary circumstances beyond the control of the permit or days when work is prohibited as unseasonal or unreasonable under Section 15. ., Subd. 5. Failure to Restore. If the Permittee fails to restore the right-of-way in the manner and to the condition required by the Director, or fails to satisfactorily and timely J 11 / complete all restoration required by the Director, the Director at its option may do such work. In that event the permittee shall pay to the City, within thirty (30) days of billing, the cost of restoring the right-of-way. Ifpermittee fails to pay as required, the City may exercise its rights under the restoration bond. Subd. 6. Degradation Fee in Lieu of Restoration. In lieu of right-of-way restoration, a permittee shall pay to the city a degradation fee to cover city costs associated with a decrease in the useful life of a public right-of-way caused by excavation and repairs. Payment of a degradation fee does not relieve permittee of the obligation to make necessary right-of-way repairs. Section 13. Joint Applications. Subd. 1. Joint Application. Registrants may jointly apply for permits to excavate or obstruct the right-of-way at the same place and time. Subd. 2. With City Projects. Registrants who join in a scheduled obstruction or excavation performed by the Director, whether or not it is a joint application by two (2) or more registrants or a single application, are not required to pay the obstruction and degradation portions of the permit fee. , / Subd. 3. Shared Fees. Registrants who apply for permits for the same obstruction or excavation, which the Director does not perform, may share in the payment of the obstruction or excavation permit fee. Registrants must agree among themselves as to the portion each will pay and indicate the same on their applications. Section 14. SUDDlementarv ADPlications. Subd. I. Limitation on Area. A right-of-way permit is valid only for the area of the right-of-way specified in the permit. No permittee may do any work outside the area specified in the permit, except as provided herein. Any permittee which determines that an area greater than that specified in the permit must be obstructed or excavated before working in that greater area: (a) make application for a permit extension and pay any additional fees required thereby, and (b) be granted a new permit or permit extension. Subd. 2. Limitation on Dates. A right-of-way permit is valid only for the dates specified in the permit. No permittee may begin its work before the permit start date or, except as provided herein, continue working after the end date. If a permittee does not finish the work by the permit end date, it must apply for a new permit for the additional time it needs, and receive the new permit or an extension of the old permit before working after , / 12 the end date ofthe previous permit. This supplementary application must be done before the permit end date. Section 15. Other Oblil!:ations. Subd. I. Compliance With Other Laws. Obtaining a Right-of-Way Permit does not relieve permittee of its duty to obtain all other necessary permits, licenses, and authority and to pay all fees required by the City or other applicable rule, law or regulation. A permittee shall comply with all requirements of local, state and federal laws, including Minn. Stat. 88 216D.Ol-.09 ("One Call Excavation Notice System"). A permittee shall perform all work in conformance with all applicable codes and established rules and regulations, and is responsible for all work done in the right-of-way pursuant to its permit, regardless of who does the work. Subd. 2. Prohibited Work. Except in an emergency, and with the approval of the Director, no right-of-way obstruction or excavation may be done when seasonally prohibited or when conditions are unreasonable for such work. I Subd. 3. Interference With Right-of-Way. A permittee shall not so obstruct a right-of- way that the natural free and clear passage of water through the gutters or other waterways shall be interfered with. Private vehicles of those doing work in the right-of- way may not be parked within or next to a permit area, unless parked in conformance with city parking regulations. The loading or unloading of trucks must be done solely within the defined permit area unless specifically authorized by the permit. Section 16. Denial of Permit. The Director may deny a permit for failure to meet the requirements and conditions of this ordinance, if the Director determines that the denial is necessary to protect the public health, safety, or welfare, or when necessary to protect the Right-of-Way and its current use. Section 17. Installation Requirements. Excavation, backfilling, repair and restoration, and all other work performed in the right- of-way shall be done in conformance with "The Standard Specifications for Street Openings" as promulgated by the Director and at a location as required by Section 23. Section 18. InsDection. Subd. 1. Notice of Completion. When the work under any permit hereunder is completed, the permittee shall notifY the Director. \. ./ 13 Subd. 2. Site Inspection. Permittee shall make the work site available to the Director and to all others as authorized by law for inspection at all reasonable times during the execution of and upon completion of the work. Subd.3. Authority of Director. (a) The Director may order the immediate cessation of any work which poses a serious threat to the life, health, safety or welfare of the public. (b) The Director may issue an order to the registrant for any work which does not conform to the terms of the permit or other applicable standards, conditions, or codes. The order shall state that failure to correct the violation will be cause for revocation of the permit. Within ten (10) days after issuance of the order, the registrant shall present proof to the Director that the violation has been corrected. If such proof has not been presented within the required time, the Director may revoke the permit pursuant to Section 21. Section 19. Work Done Without a Permit. , / Subd. 1. Emergency Situations. Each registrant shall immediately notify the Director of any event regarding its equipment which it considers to be an emergency. The registrant may proceed to take whatever actions are necessary to respond to the emergency. Within two (2) business days after the occurrence of the emergency the registrant shall apply for the necessary permits, pay the fees associated therewith and fulfill the rest of the requirements necessary to bring itself into compliance with this ordinance for the actions it took in response to the emergency. If the Director becomes aware of an emergency regarding a registrant's equipment, the Director will attempt to contact the local representative of each registrant affected, or potentially affected, by the emergency. In any event, the Director may take whatever action it deems necessary to respond to the emergency, the cost of which shall be borne by the registrant whose equipment occasioned the emergency. Subd. 2. Non-Emergency Situations. Except in an emergency, any person who obstructs or excavates a right-of-way without first having obtained the necessary permit, must subsequently obtain a permit, pay double the normal fee for said permit, pay double all the other fees required by the City Code, deposit with the Director the fees necessary to correct any damage to the right-of-way and comply with all of the requirements of this ordinance. Section 20. Supplementary Notification. / If the obstruction or excavation of the right-of-way begins later or ends sooner than the date given on the permit, permittee shall notify the Director of the accurate information as soon as this information is known. 14 J Section 21. Revocation of Permits. Subd. 1. Substantial Breach. The City reserves its right, as provided herein, to revoke any right-of-way permit, without a fee refund, ifthere is a substantial breach of the terms and conditions of any statute, ordinance, rule or regulation, or any condition of the permit. A substantial breach by a Permittee shall include, but shall not be limited to, the following: (a) The violation of any material provision of the right-of-way permit; (b) An evasion or attempt to evade any material provision of the right-of-way permit, or the perpetration or attempt to perpetrate any fraud or deceit upon the City or its citizens; (c) Any material misrepresentation offact in the application for a right-of-way permit; (d) The failure to complete the work in a timely manner; unless a permit extension is obtained or unless the failure to complete work is due to reasons beyond the Permittee's control; or . J (e) The failure to correct, in a timely manner, a condition indicated on an order issued pursuant to Section 18. Subd. 2. Written Notice of Breach. If the Director determines that the Permittee has committed a substantial breach of a term or condition of any statute, ordinance, rule, regulation or any condition ofthe permit the Director shall make a written demand upon the Permittee to remedy such violation. The demand shall state that continued violations may be cause for revocation of the permit. Further, a substantial breach, as stated above, will allow the Director, at his or her discretion, to place additional or revised conditions on the permit. Subd. 3. Response to Notice of Breach. Within twenty-four (24) hours of receiving notification of the breach, Permittee shall contact the Director with a plan, acceptable to the Director, for its correction. Permittee's failure to so contact the Director, or the Permittee's failure to submit an acceptable plan, or Permittee's failure to reasonably implement the approved plan, shall be cause for immediate revocation of the permit. Further, Permittee's failure to so contact the Director, or the Permittee's failure to submit an acceptable plan, or Permittee's failure to reasonably implement the approved plan, shall automatically place the Permittee on probation for one (1) full year. Subd. 4. Cause for Probation. From time to time, the Director may establish a list of conditions of the permit, which if breached will automatically place the Permittee on J 15 probation for one full year, such as, but not limited to, working out ofthe allotted time period or working on right-of-way grossly outside of the permit. Subd. 5. Automatic Revocation. If a Permittee, while on probation, commits a breach as outlined above, Permittee's permit will automatically be revoked and Permittee will not be allowed further permits for one full year, except for emergency repairs. Subd. 6. Reimbursement of City Costs. If a permit is revoked, the Permittee shall also reimburse the City for the City's reasonable costs, including restoration costs and the costs of collection and reasonable attorneys' fees incurred in connection with such revocation. Section 22. Maooinl! Data. Subd. 1. Information Required. Except as provided in Subd. 2 of this Section, each registrant shall provide to the Director information indicating the horizontal and vertical location, relative to the boundaries of the right-of-way, of all equipment which it owns or over which it has control and which is located in any right-of-way ("Mapping Data"). Mapping Data shall be provided with the specificity and in the format requested by the Director for inclusion in the mapping system used by the Director. J Within six (6) months after the acquisition, installation, or construction of additional equipment or any relocation, abandonment, or disuse of existing equipment, each registrant shall supplement the mapping data required herein. Each registrant shall, within six (6) months after the date of passage ofthis ordinance, submit a plan to the Director specifying in detail the steps it will take to comply with the requirements of this Section. Said plan shall provide for the submission of all mapping data within the City as early as may be reasonable and practical, but not later than five (5) years after the date of passage of this ordinance. Notwithstanding the foregoing, mapping data shall be submitted by all registrants for all equipment which is to be installed or constructed after the date of passage of this ordinance at the time any permits are sought under these ordinances. After six (6) months after the passage of this ordinance, a new registrant, or a registrant which has not submitted a plan as required above, shall submit complete and accurate mapping data for all its equipment at the time any permits are sought under these ordinances. Subd. 2. Telecommunication Equipment. Information on existing facilities and equipment of telecommunications right-of-way users need only be supplied in the form maintained by the telecommunications right-of-way user. '\ 16 Subd. 3. Trade Secret Information. At the request of any registrant, any information requested by the Director, which qualifies as a "trade-secret" under Minn. Stat. () 13.37(b) shall be treated as trade secret information as detailed therein. With respect to the provision of mapping data, the City may consider unique circumstances from time to time required to obtain mapping data. Section 23. Location of Equipment. Subd. 1. Undergrounding. Unless otherwise provided in an existing franchise or unless existing above-ground equipment is repaired, new construction and the installation of new equipment and replacement of old equipment shall be placed underground or contained within buildings or other structures in conformity with applicable codes. Subd. 2. Corridors. The Director may assign specific corridors within the right-of-way, or any particular segment thereof as may be necessary, for each type of equipment that is or, pursuant to current technology, the Director expects will some day be located within the right-of-way. All excavation, obstruction, or other permits issued by the Director involving the installation or replacement of equipment shall designate the proper corridor for the equipment at issue. -' Any registrant whose equipment is in the right-of-way in a position at variance with the corridors established by the Director shall, no later than at the time of the next reconstruction or excavation of the area where its equipment is located, move that equipment to its assigned position within the right-of-way, unless this requirement is waived by the Director for good cause shown, upon consideration of such factors as the remaining economic life of the facilities, public safety, customer service needs and hardship to the registrant. Subd. 3. Nuisance. One (1) year after the passage of this ordinance, any equipment found in a right-of-way that has not been registered shall be deemed to be a nuisance. The City may exercise any remedies or rights it has at law or in equity, including, but not limited to, abating the nuisance or taking possession of the equipment and restoring the right-of-way to a usable condition. Subd. 4 Limitation of Space. To protect health and safety, the Director shall have the power to prohibit or limit the placement of new or additional equipment within the right- of-way if there is insufficient space to accommodate all of the requests of registrants or persons to occupy and use the right-of-way. In making such decisions, the Director shall strive to the extent possible to accommodate all existing and potential users of the right- of-way, but shall be guided primarily by considerations of the public interest, the public's needs for the particular utility service, the condition of the right-of-way, the time of year with respect to essential utilities, the protection of existing equipment in the right-of-way, and future City plans for public improvements and development projects which have been determined to be in the public interest. 17 Section 24. Relocation of Equipment. / The Director may require a registrant to promptly remove and relocate its equipment and facilities in the right-of-way, at the registrant's expense, when the Director determines that the registrant's equipment or facilities interferes or will interfere with one (1) or more ofthe following: (a) An existing or planned City public improvement project, authorized by law, but not a City-owned gas, electric or telecommunications utility improvement project; or (b) The City's duty to protect the health, safety or welfare of the public, including the City's duty to ensure safe and convenient travel over the right-of-way. For purposed of this Section, "interfere" means that the location of the equipment or facilities (i) restricts the City from carrying out the above projects or duties, or (ii) causes or will cause the City to incur significant additional cost or be exposed to potential liability to the registrant or third parties in carrying out the above projects or duties, where the equipment or facilities are to remain in the same location; or (iii) constitutes a safety hazard. Following removal and relocation the registrant, at its own expense, must restore the right-of-way affected to the same condition that existed prior to the removal and indented quote. Section 25. Pre-Excavation Facilitv and Equipment Location. In addition to complying with the requirements of Minn. Stat. 0 216D.Ol-.09 ("One Call Excavation Notice System") before the start date of any right-of-way excavation, each registrant who has facilities or equipment in the area to be excavated shall mark the horizontal and approximate vertical placement of all said equipment. Any registrant whose equipment is less than twenty (20) inches below a concrete or asphalt surface shall notify and work closely with the excavation contractor to establish the exact location of its equipment and the best procedure for excavation. Section 26. Damal!e to Other Equipment. When the Director does work in the right-of-way and finds it necessary to maintain, support, or move a registrant's equipment to protect it, the Director shall notify the local representative as early as possible. The costs associated therewith will be billed to that registrant and must be paid within thirty (30) days from the date of billing. Each registrant shall be responsible for the cost of repairing any equipment in the right- of-way which it or its equipment damages. Each registrant shall be responsible for the \ J 18 " cost of repairing any damage to the equipment of another registrant caused during the City's response to an emergency occasioned by that registrant's equipment. Section 27. Ril!ht-of-Wav Vacation. Subd. 1. Reservation of Right. Ifthe City vacates a right-of-way which contains the equipment of a registrant, and if the vacation does not require the relocation of registrant or permittee equipment, the City may, to the extent permitted by law, reserve, to and for itself and all registrants having equipment in the vacated right-of-way, the right to install, maintain and operate any equipment in the vacated right-of-way and to enter upon such right-of-way at any time for the purpose of reconstructing, inspecting, maintaining or repairing the same. Subd. 2. Relocation of Equipment. If the vacation requires the relocation of registrant or permittee equipment; and (a) if the vacation proceedings are initiated by the registrant or permittee, the registrant or permittee must pay the relocation costs; or (b) if the vacation proceedings are initiated by the City, the registrant or permittee must pay the relocation costs unless otherwise agreed to by the City and the registrant or permittee; or (c) if the vacation proceedings are initiated by a person or persons other than the registrant or permittee, such other person or persons must pay the relocation costs. Section 28. Indemnification and Liability. .- j Subd. 1. Limitation of Liability. By reason of the acceptance of a registration or the grant of a right-of-way permit, the City does not assume any liability (a) for injuries to persons, damage to property, or loss of service claims by parties other than the registrant or the City, or (b) for claims or penalties of any sort resulting from the installation, presence, maintenance, or operation of equipment by registrants or activities of registrants. \ / Subd. 2. Indemnification. A registrant or permittee agrees and is required, by registering with the Director, or by accepting a permit under this ordinance, to defend, indemnify, and hold the City whole and harmless from all costs, liabilities, and claims for damages of any kind arising out of the construction, installation, maintenance, repair or operation of its equipment, or out of any activity undertaken in or near a right-of-way, whether or not any act or omission complained of is authorized, allowed, or prohibited by a right-of-way permit. It further agrees that it will not bring, nor cause to be brought, any action, suit or other proceeding claiming damages, or seeking any other relief against the City for any claim nor for any award arising out of the presence, installation, maintenance or operation of its equipment, or any activity undertaken in or near a right- of-way, whether or not the act or omission complained of is authorized, allowed or prohibited by a right-of-way permit. The foregoing does not indemnify the City for its own negligence except for claims arising out of or alleging the City's negligence where such negligence arises out of or is related to the installation, construction, operation, maintenance or repair of said equipment by the registrant or on the registrant's behalf, 19 / including, but not limited to, the issuance of permits and inspection of plans or work. This Section is not, as to third parties, a waiver of any defense or immunity otherwise available to the registrant or to the City; and the registrant, in defending any action on behalf of the City, shall be entitled to assert in any action every defense or immunity that the City could assert in its own behalf. Section 29. Abandoned and Unusable Equipment. Subd. 1. Discontinued Operations. A registrant who has determined to discontinue its operations in the City must either: (a) Provide information satisfactory to the Director that the registrant's obligations for its equipment in the right-of-way under this ordinance have been lawfully assumed by another registrant; or (b) Submit to the Director a proposal and instruments for transferring ownership of its equipment to the City. If a registrant proceeds under this clause, the City may, at its option: (1) purchase the equipment; or (2) require the registrant, at its own expense, to remove it; or (3) require the registrant to post a bond in an amount sufficient to reimburse the City for reasonable anticipated costs to be incurred in removing the equipment. Subd. 2. Abandoned Equipment. Equipment of a registrant who fails to comply with Section 30 and which, for two (2) years, remains unused shall be deemed to be abandoned. Abandoned equipment is deemed to be a nuisance. The City may exercise any remedies or rights it has at law or in equity, including, but not limited to, (i) abating the nuisance, (ii) taking possession of the equipment and disposing of it or restoring it to a usable condition, or (iii) requiring removal of the equipment by the registrant, or the registrant's successor in interest. Subd. 3. Removal. Any registrant who has unusable and abandoned equipment in any right-of-way shall remove it from that right-of-way during the next scheduled excavation, unless this requirement is waived by the Director. ./ 20 Section 30. Anneal. (a) A Right-of-Way user that: (1) has been denied registration; (2) has been denied a permit; (3) has had a permit revoked; or (4) believes that the fees imposed are invalid, may have the denial, revocation, or fee imposition reviewed, upon written request, by the City Council. The City Council shall act on a timely written request at its next regularly scheduled meeting. A decision by the City Council affirming the denial, revocation, or fee imposition will be writing and supported by written findings establishing the reasonableness of the decision. (b) Upon affirmation by the City Council of the denial, revocation, or fee imposition, the right-of-way user shall have the right to have the matter resolved by binding arbitration. Binding arbitration must be before an arbitrator agreed to by both the City Council and right-of-way user. If the parties cannot agree on an arbitrator, the matter must be resolved by a three (3) person arbitration panel made up of one (1) arbitrator selected by the City, one (1) arbitrator selected by the right-of-way user and one (1) selected by the other two (2) arbitrators. The costs and fees of a single arbitrator shall be borne equally by the City and right-of-way user. In the event there is a third arbitrator, each party shall bear the expense of its own arbitrator and shall jointly and equally bear with the other party the expense of the third arbitrator and of the arbitration. ) Section 31. Reservation of Rel!:ulatorv and Police Powers. A permittee's or registrant's rights are subject to the regulatory and police powers of the City to adopt and enforce general ordinances necessary to protect the health, safety and welfare ofthe public. Section 32. Severabilitv. \ If any section, subsection, sentence, clause, phrase, or portion of this ordinance is for any reason held invalid or unconstitutional by any court or administrative agency of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision and such holding shall not affect the validity of the remaining portions thereof. If a regulatory body or a court of competent jurisdiction should determine by a final, non- appealable order that any permit, right or registration issued under this ordinance or if any portions of this ordinance is illegal or unenforceable, then any such permit, right or registration granted or deemed to exist hereunder shall be considered as a revocable permit with a mutual right in either party to terminate without cause upon giving sixty (60) days written notice to the other. The requirements and conditions of such a revocable permit shall be the same requirements and conditions as set forth in the permit, 21 i right or registration, respectively, except for conditions relating to the term of the permit and the right of termination. Nothing in this ordinance precludes the city from requiring a franchise agreement with the applicant, as allowed by law, in addition to requirements set forth herein. Adopted by the City Council of the City of Andover on this ,1999. day of ATTEST: CITY OF ANDOVER Victoria V olk, City Clerk J. E. McKelvey, Mayor J \ 22 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ ) DATE: March 16. 1999 AGENDA SECTION Reports of Staff, Committees, Commissions ORIGINATING DEPARTMENT ITEM NO. Discuss Concession ContracUSunshine Park \ lo I Todd Haas, ~ Engineering The City Council is requested to review and offer the concession contract to C & H Distributing for a period of two years as recommended by the Park and Recreation Commission for the concession stand at Sunshine Park. Attached is the proposed contract. C & H Distributing has been doing the concessions at Sunshine Park for the last 2 years and the City has not had any problems. \. i / \. / , ) , \ J \ ) ( CONCESSION AGREEMENT 1) C & H Enterprises will have exclusive rights and privilege to operate concessions for Sunshine Park located in Andover, MN. 2) C & H will operate concessions at all events held at this complex during the term of this agreement including days, evenings and weekend games as needed. Exception: Such exclusive rights shall not include catering service to individuals or groups renting park buildings or picnic area. 3) C & H will provide all employees necessary to operate concessions. C & H will be responsible for all costs and expenses of such employees; including all employee benefits. 4) Sunshine Park will provide equipment and fixtures; such as a three compartment sink, hand sink, refrigerator, freezer, ice machine and counters. C & H will provide all other equipment necessary to operate concessions. 5) C & H will provide and be responsible for all products to operate concessions, such as food, supplies, etc. 6) The City will be responsible for all utilities costs of existing utilities including monthly heat, gas, electricity, water, garbage, etc. at Sunshine Park. 7) C & H will be responsible for keeping premises occupied clean and well maintained. 8) C & H will provide a damage deposit of $500.00 payable to the City of Andover ten (10) days before opening the season, to be returned upon final inspection by City of Andover employees. 9) Concessionaire shall be responsible for shutting down and cleaning concession facility within fifteen (15) days of closing the season. ( 10) C & H will make rental payments to the City of Andover based on the following schedule: ) $1000.00 sales per month $150.00 + 0% of gross sales $2000.00 sales per month $175.00 + 5% of gross sales $3000.00 sales per month $250.00 + 6% of gross sales $4000.00 sales per month $275.00 + 8% of gross sales $5000.00+ sales per month $275.00 + 10% of gross sales Payments will be made to the City of Andover on the fifth day of each month. The payment will include base rent plus percentage of gross sales from the previous month. 11) Each month the concessionaire shall provide fmancial statements to the Finance Department. The financial statements may be audited at the Finance Director's discretion. 12) C & H will be responsible for all local, county and state licenses/permits needed to operate concessions. Such licenses/permits must be conspicuously displayed on the '\ concession premises. I 13) C & H will provide the following types and amounts of insurance: Public Liability - $300,000 Property Damage - $50,000 14) C & H will Hold Harmless the City of Andover for damage, loss or theft of concessionaire property on concession premises, only if concessionaire has key access to concession premises. The City of Andover shall have access to the concession area upon notice to concessionaire. 15) C & H will leave all equipment in condition prior to inception of contract, except for normal wear and tear, which is to be expected. 16) C & H agrees that this agreement shall be subject to cancellation immediately by the City in the event of anyone or more of the following happen: a. In the event the concessionaire is adjudicated as bankrupt, is in receivership, has made an assignment for the benefit of his creditors, \ 'j -j " / '\ J r- or because his financial situation is such that he is unable to continue successful operation. b. Failure of the concessionaire to perform, keep, or observe any of the conditions of this agreement, and failure of the concessionaire to correct the default or breach within the time specified by the Park Coordinator. C & H or the City may terminate this agreement for any reason by giving thirty (30) days written notice of canceIlation for any reason. 17) The term of the agreement wiIl be from April 15, 1998 through October 31, 1998. Because of the considerable investment in equipment, inventory, labor, insurance, etc., C & H, based on satisfactory performance, shall have first opportunity to renew this agreement for the new season. Rental rates to be reviewed each season. '~" f IN WITNESS WHEREOF, the parties have caused this agreement to be executed / this day of .19_. CITY OF ANDOVER BY BY Its Mayor Concessionaire BY Concessionaire ATTEST City Clerk SEAL / / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ / DATE: March t 6. t 999 AGENDA SECTION ORIGINATING DEPARTMENT Staff, Committee, Commission Community Development ITEM NO. Appoint Planning & Zoning Commissioner David L. Carlberg Community Development Director \~. The City Council interviewed applicants to fill the vacant position on Planning and Zoning Commission created by the resignation of Jason Osberg. The Council is asked to appoint one of the applicants interviewed to serve a three year term that will expire on December 31, 2001. \ / \ ) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION i J DATE:March 16, 1999 AGENDA SECTION Non-Discussion ORIGINATING DEPARTMENT City Clerk ~.~ . ITEM NO. JWprove Recording Secretary AgreementlP&Z & Park Board lo. Since Marcie Peach resigned from taking minutes for the Planning and Zoning Commission and Park Board meetings, we have attempted to find a secretary to work under a contract. An advertisement was placed in the newspaper and we received no responses. I then contacted Time Saver Off Site Secretarial service and they have covered several of our meetings. Attached is a copy of the agreement for Time Saver to take and transcribe the minutes until December 31, 1999. j The City Council is requested to approve the agreement. . / \. ". ~...., \ / " ) , , / RECORDING SECRETARY SERVICE AGREEMENT THIS AGREEMENT is made between TIMESA VER OFF SITE SECRETARIAL, INC. ("TOSS") and the CITY OF ANDOVER, 1685 NW Crosstown Boulevard, Andover, Minnesota 55304 ("Andover"). Andover wishes to employ TOSS to act as recording secretary of all Andover Planning and Zoning Commission and Park and Recreation Commission meetings during the tenn of this Agreement, and such special meetings of its Committees as Andover shall request of TOSS from time to time. IT IS THEREFORE AGREED AS FOLLOWS: 1. Recording Secretary. TOSS is hereby retained and appointed to provide a competent, experienced and professional recording secretary to appear at and attend, record, transcribe, and submit minutes of all regular Andover Planning and Zoning Commission and Park and Recreation Commission meetings and, as requested of TOSS by Andover from time to time, special meetings for the City of Andover and meetings of its Committees. Minutes of each meeting shall be prepared and submitted via e-mail within three (5) working days after each meeting to the City Clerk of Andover, or to other such officer as the City of Andover may designate from time to time. 2. Equipment. TOSS shall provide all equipment and materials necessary to transcribe and prepare the minutes and to take shorthand minutes at the meeting. 3. TOSS Charges. TOSS shall be paid for its services as recording secretary for each meeting as follows: a. Twenty-one ($21.00) dollars per hour for time attending meetings, and fifteen (15) minutes prior to Call to Order and fifteen (15) minutes following Adjournment with a one and one-half hour (1.5) hour minimum; and b. Nine and 25/1 00 dollars ($9.25) for each page of minutes prepared from notes of the recording secretary as draft minutes for submission to and the review of Andover for their preparation of final minutes. \ J . " J Dated: 4. Billing. When TOSS submits the minutes of each meeting, TOSS shall bill Andover on TOSS's standard invoice form which itemizes time in attendance at each meeting and the number of pages of draft minutes prepared by TOSS of each meeting. Andover agrees that it will submit each TOSS invoice with the next bill list or other applicable expense authorization list to be considered by the Andover City Council or the authorizing official of the Council. 5. Term. This Agreement shall become effective on March 1, 1999, and shall continue in force until December 31, 1999. Either party may cancel this Service Agreement, with cause, upon thirty (30) days written notice; otherwise the contract shall remain in force. 6. Delegation. TOSS may, from time to time, appoint one or more persons and delegate its duties as recording secretary hereunder to its employees or contractors. 7. Andover agrees that during the term of this Agreement and any extension to it, and for a period of six (6) months thereafter, it will not employ, hire, subcontract with, or otherwise engage as a recording secretary a person or an entity formed by a person who has acted as a recording secretary of TOSS for Andover under this Agreement. 8. At the end of the term of this Agreement or any extension of it, the parties may make a new Agreement or extend or modify the terms of this Agreement. .1999. CITY OF ANDOVER By: Vicki V olk Its: City Clerk noted, ~ :;0 ,1999. \ , / TIMESA VER OFF SITE SECRETARIAL, INC. By, b tJ)u;tL Carla Wirth Its: President & CEO CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: March 16. 1999 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Scott Erickson, ~( Engineering ITEM NO. Ar?prove Plans & Specs/98-28/Shadowbrook 5th Addition \y. The City Council is requested to approve the resolution approving plans and specifications and ordering advertisement for bids for Project 98-28, Shadowbrook 5th Addition. , ) .. . / CITY OF ANDOVER ) COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 98-28 ,FOR SHADOWBROOK 5TH ADDITION. WHEREAS, pursuant to Resolution No. 030-99 ,adopted by the City Council on the 2nd day of Februarv, 1999, TKDA has prepared final plans and specifications for Project 98-28 for Shadowbrook 5th Addition. WHEREAS, such final plans and specifications were presented to the City Council for their review on the 16th day of March, 19.....lliL. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 10:00 AM . April14 . 19 99 at the Andover City Hall. MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 16th day of March , 19 99 , with Councilmembers favor of the resolution, and Councilmembers said resolution was declared passed. voting in voting against, whereupon CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk -' CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , , DATE: March 16. 1999 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Scott Erickson,~( Engineering ITEM NO. AD:der Plans & Specs/96-1/Kelsey-Round Lake Park (Phase II) The City Council is requested to approve the resolution ordering improvement and directing preparation of plans and specifications for the improvement of Kelsey-Round Lake Park (Phase II), Project 96-1, for a bikeway/walkway trail. The City has received a matching grant, up to $50,000, from the DNR for this phase of the project. The City's match will come from the 1999 Park Capital Improvement Budget and Park Dedication. \. I \ , ; CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF A BIKEWAYIWALKWAY TRAIL, PROJECT NO. 96-1 FOR KELSEY-ROUND LAKE PARK (PHASE 11). WHEREAS, the City Council is cognizant of the need for a bikeway/walkway trail; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of a bikeway/walkway trail, for Project 96-1; and J BE IT FURTHER RESOLVED by the City Council to hereby direct the.Qtly Enoineer to prepare the plans and specifications for such improvement project. MOTION seconded by Councilmember and adopted by the City Council at a reoular meeting this 16th day of March ,19~, with Councilmembers in favor of the resolution, and Councilmembers voting agai~st, whereupon said resolution was declared passed. CITY OF ANDOVER voting ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION . ) DATE: March 16. 1999 AGENDA SECTION Non-Discussion/Consent Items ORIGINATING DEPARTMENT Todd Haas, ., Engineering ITEM NO. Approve Plans & Specs/99-1/Sunshine Park JI~ower Drive Trails The City Council is requested to approve the resolution approving plans and specifications for Project 99-1, Sunshine Park & Tower Drive Trails. Also, bleacher pads will be included in this project for the 2 south ballfields in Sunshine Park. The plans and specs are available in the Engineering Office for your review. The plans and specs will be available for the Park and Recreation Commission review at their meeting on Thursday, March 18, 1999. , Refer to the March 2, 1999 City Council packet for any questions you may have. ) Note: The project will include and bid with Project 97-52, bleacher pads for soccer and ballfields so that the contractor will construct both projects. \, / CITY OF ANDOVER ) COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 99-1 . FOR SUNSHINE PARK AND TOWER DRIVE TRAILS. WHEREAS, pursuant to Resolution No. 051-99 , adopted by the City Council on the 2nd day of March. 19 99, City Enqineer has prepared final plans and specifications for Project 99-1 for Sunshine Park And Tower Drive Trails . WHEREAS, such final plans and specifications were presented to the City Council for their review on the 16th day of March ,19,~. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. \ J BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 10:00 AM, April 5 . 19 99 at the Andover City Hall. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 16th day of March ,19 99 , with Councilmembers favor of the resolution, and Councilmembers against, whereupon said resolution was declared passed. voting in voting CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor , / Victoria Volk - City Clerk CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , ) DATE: March 16.1999 AGENDA SECTION Non-Discussion/Consent Items ORIGINATING DEPARTMENT ITEM NO. Approve Plans & Specs/97-52/Bleacher Pads/ ~~er & Ballfields ~ Todd Haas, Engineering~ The City Council is requested to approve the resolution approving plans and specifications for Project 97-52, bleacher pads for soccer and ballfields at Sunshine Park. The plans and specs are available in the Engineering Office for your review. The plans and specs will be available for the Park and Recreation Commission review at their meeting on Thursday, March 18, 1999. Refer to the March 2, 1999 City Council packet for any questions you may have. J Note: The project will include and bid with Project 99-1, Sunshine Park and Tower Drive trails so that the contractor will construct both projects. ) CITY OF ANDOVER / COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 97-52 ,FOR BLEACHER PADS FOR SOCCER AND BALLFIELDS AT SUNSHINE PARK. WHEREAS, pursuant to Resolution No. 052-99 , adopted by the City Council on the 2nd day of March ,19 99, Citv Enaineer has prepared final plans and specifications for Project 97-52 for bleacher pads for soccer and ballfields at Sunshine Park. WHEREAS, such final plans and specifications were presented to the City Council for their review on the 16th day of March ,19.-lliL. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. / BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 10:00 AM, April 5 ,19 99 at the Andover City Hall. MOTION seconded by Councilmember and adopted by the City Council at a reaular meeting this 16th day of March ,19 99 , with Councilmembers favor of the resolution, and Councilmembers against, whereupon said resolution was declared passed. voting in voting CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor / Victoria Volk - City Clerk CITY OF ANDOVER REQUEST FOR COUNCIL ACTION / DATE: March 16. 1999 AGENDA SECTION Non-Discussion/Consent Item ORIGINA TING DEPARTMENT Todd Haas:; Parks ITEM NO. l~p:ove Quotes/99-9/Soccer Goals at Various Parks v The City Council is requested to approve the quote to MN-WS Playground, Inc. for the purchase of soccer goals, Project 99-9 as recommended by the Park and Recreation Commission. Quotes received (which include tax and freight) are as follows: MN-WS Playground, Inc. Recreation, Sports & Play Earl F. Anderson $5,170.52 Did not meet quote requirements Did not quote The soccer fields that need soccer goals are as follows: J . 6' x12' soccer goals needed for field east of City Hall . 6' x12' soccer goals needed for field west of City Hall . 7' x21' soccer goals needed at Hidden Creek North (existing goals will be moved to Hawkridge Park) . 8' x24' soccer/football combination needed at Timber Rivers Park The purchase of the goals would be paid from park dedication funds. Note: Staff has discussed the quotes with the Finance Director, Jean McGann, and as long as quotes have been received (which is attached), the City Council can approve the quote to MN-WS Playground, Inc. / FEB-24-99 WED 11:13 PM MN. WI~ PLAYGROUND FAX NQ 1~125465050 P. I Cf1-Cf \, , / MINNESOTA/WISCONSIN PLAYGROUND, INe P.O. BOX 27328 GOLDEN VALLEY, MN 55427 PROPOSAL - PROPOSAL - PROPOSAL lOTE NO.9055002 CITY OF ANDOVER ATTN: TODD HAAS ANDOVER, MN 55304 SHIP ZIP:55304 02/24/99 Phone: (612) 755-5100 Fax: (612) 755-8923 Y I'l'EM NO. DESCRIPTION WGT. 0.0 0.0 0.0 UNIT PRICE 844.00 1#150.00 1,970.00 EXT. PRICE 2 PW6012 6 X 12 GALV. STEEL SOCCER GO 1 P721 7' X 21' GA~V. ST. SOCCER GO 1 SFCS STEEL SOCCER/FOOTBALL COMB IN 1,688.00 1,150.00 1,970.00 0.0 LBS SUB TOT: TAX: - BY ITEM NO. INDICATES A COLOR OPTION. TOTAL: $4,808.00 $312.52 $50.00 $5,170.52 FREIGHT: , / 'R"c.\(s ~-15 TRAPEZOID NETA ARE INCLUDED WITH THE GOAL * ~ICES ARE FIRM FOR 30 DAYS. ACCEPTANCE OF THIS QUOTE INDICATES YOUR ;REEMENT TO GAMETIME'S TERMS OF SALE. A SIGNED P,O. OR THIS SIGNED ;OTATION IS REQUIRED FOR ALL ORDERS. *PLEASE NOTE: UNLESS OTHERWISE NOTED, PRICES ARE FOR MATERIALS ONLY. :EY DO NOT INCLUDE INSTALLATION, SURFACING OR EDGING. .EASE CA L (800) 622-5425 OR (612) 546-7787 IF you HAVE ANY QUESTIONS. II FAX (612) 546-5050 CUSTOMER'S SIGNATURE LES & .USE TAX EXEMPTION CERTIFICATE # TTACH COpy OF CERTIFICATE) ,/~& , --~~(Q) / . 133/13l/1999 22:11 6127869515 REC SPrnTS & Pl ^y PAGE 132 Recreation, Sports and Play Box 194. Circle Pines. Mn 55014 fax 612 786-9515 Quotation- from: \ .' Date: March 1, 1999 TO: Todd Haas City of Andover 1685 Crosstown Blvd Andover, MN 55304 787-5127 Fax 755-8923 , .....& :'-.. . .a ...:_............ ........,.......... . i..... ~::~:.. ;~::~.~-..~-~. ...::::: :t:: ~ ~~;:~= ~~ .~~........ ...~::::::~;~:~:. ::~:~:.:~~~..~1.... :" ......1. .... ..... ;~:::: ~: ....or ~ ~... . .... . h...; .._~~~~'nu;.. ~t'..".. '''f..~~I..~':~:' '. ~ .f:.~ .: ...,. ...~hU'";.:~:~:: ;;. .;~ ~... i._. .:-b,.~40..~,,, ...,...._....,0 '(-,.... ..,,,,. .. J ...., '14.. . ~ ...,.*.;. f...~~.~.1.:~:;;.. ':',:: .~? .. ..... Il.. ......... ...... .~"... r . ':' ",:' '.:..~.~'" H.... ,,\., I "".u . 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O..ncf ,. oClIl $1,895.39 / El3/El1/1999 22:11 612786951, REC Sf'CRTS & PI "V PAGE Ell Quotation- from: Recreation, Sports and Play Box 194, Circle Pines, Mn 55014 fax 612 786-9515 " / Date: March 1, 1999 TO: Todd Haas City of Andover 1685 Crosstown Blvd AndOver, MN 55304 787-5127 Fax 755-8923 """ ....,... L.... '..;';, .... . .. ":o.u~nn...... ~~ ~::1.: ~:::~;~:: ~:;: . ~ ':..--..... -....... ...... .....--.... . .. .".....:.........-.~ ......, .~ ~.. . '.. ';... ..~.... ". '. : .. ....... ........._ ...-............'1..... h'l ...:,a.,'\..,....,.'\~",.)J;....."".,.'...'...........,........,.......... ~...........: ~. . ,': H~"".7""''''J1nl; i,...\. ~ ~.... ._~ '-, / ~:'... '.~4\.'!""~1" ., .I-......~.. ..... _._ "..''''..,i.4'' IJ f,n,.. Il'.. , 1i-, ........,.._........~, n~I";" . .- ...., ..- .-s... . .. u .. ...... _......~.. .......-.. quote on the other youth size. . ~ ',! ";:. ~~~~.~: :;~~. :.._~. L ''!-.\~- --...... h .............j.... "__'4 ....."1.-... ..,_. ......~ ....."."'.i.,"'U"ll..u.,.....~, . ~ .... . I . ...."..~ .......,.".., "~7' .................... ., ,.," ..,. ".~. ......" ,.. ,~.,.,. . ,.. ~ . :- .1:t.t.'!.c~,,;,\1 "\\' ;~;"~~'i:.;ur~~.:& ;.....,.lo.':~...~/i.~ ~,~ ...........,........ ..,...... . ~ I .1, .,. ',,",.,:1.. .,i.. ..-.............. .'. ................................... .....1...... ............40.. ,: :. .. :. .ll~.... ~; ~ . ..:1._..:......... I ~. IJ. , . . ,. ; ~ . ,. 'c ............................. ................-.............. . ~ . .... ..,........,'!... I.... , ,~ "" . ~t..~.. ',U' .' " ... . T." . .'. ... ..~. ~.I. . ,. 'III....~..!'~:.~. .~~. ":lo;'.'.~'.'.' .... ... .."1' ....--~':'''' '-': .... '.:" ..._.. ..........-...... . .,:,...,.., .." _......".......~I............. .,.c.... 4...:."..,...~.._. '.c1l4.' 4..'.....'... ..... ...~...~,..''t''', .'!~ . 4 ..,.. ..,.. .. .~... '.. ._........._. ... ...........1. ~_.... .... ~...,...."..~t,.#._ .""1',,,.,..,. ..,...,.} .............-. .. ......... .. '~~~H ~!~~~.!)$~~~~: ,~~"~~~~'l111l~"~...~ t t'! ...f~~.'.,.~~'!' lh\-'''''''''!:In .:".."u1...1:.no:.:".....,,,....,,.,,,,.,,. .'1. ::.. "..... .,... U..'U ".......",,,..,-:..,,.:,,, ....... ,.. I ;..~~;..:io.. ~,'. ,;.. ., ~ . '-.".411................. .." . ...';~, .~.. -.,..~'h :~:~.; 0 .:;-!~~, ::~~,!. ';1'':. :,~ in,.' 1~.,.~.~6'r,.~:~ui.~.~~:~-...:~~!':':"~~!:-..:-._.. ..-III.~...~.:....:". ... . ...~ ::! ....:. ... . t,i.a . .~;..~~.. .'.J Tilr rate: 6.5 % SIll1floal T_ ~ O~nd Total $1,020.82 " ;' -;.", , ) \ '-~. , Earl F. Anderson, Ino. ..facSimildi~ttal To: Todd Halls 1;1., 'iU 9648 _7_'?~-- &u5 FlbC From: Bill Bach Date: 03/02199 Re: Soccer Goals Pages: 3 . . . 4 -.- ." " . - ...~ "--. o Urgent XForReview o P\easeComment o PIeaseRepIy o Please Recycle Thank you fur the invitation to quote you on the Soccer Goals fx Various Pmks. A:3 ml.lCh a<: I would like to work with you and quote these materials I am unable to meet your !.1JeCificatioo OJ' even come close to the listed prices u~ing tw!.l different sources. I am sending one source fur velification. Please keep me on your bid list and consider specifying our equipmmt with a fu1ure pruject [ know you will <ij:lJJI eciatc out quality ancIlife C06t fuctor! , / :': ". ~ .::.. .:" .... =:l?:.~ ~c.'':n j' '. .- . 98<isi~s Ch~ie:~ ~~on,\.~l.~~:~~~~:-6J2'884'7300 - I-SE>O-S62-6fl26. nvr: 61i-884-S6t9 . '. . . .. :: . r + "; EEO/AA e/~ a68d!9L9#~ !ge:6 66/~O/eO N3SH30NV .~ lHV3 :~q ~uaf !6~9!i t>BB ~~g ;!: . ~:' .. . FOOTBALL & SOCCER GOALS \ " / 1tm.4:-OZ '$ZmllJ:q[ .. COMBINATION FOOTBALL ISOCCER GOALS Maciel ZZZ4 fA PAIR' With 1.7:8' 0.0. uprights: In ploca. you'r...1I $ct fOf" regulation footbaY. Remove Ih9m and yo~'nt I'llady for regulation soccer, Add Ih. 001;onaI1.7/8' 0,0. net suppOrts and Your nells held In perfect shepe. Nel suppo~ are easily removable for sloraCle. A truly ven:.lll.. set of 9001.. 13uPPOrt pOsls are 2-718' 0.0, CrOSSbar truss provides S' height for SOCCer and 10' height for footbell. Go.'~ can be Installed in concrete foollngs or in ground sleeves. Net-suppOrts ara spil<sd Into turf .., they mey be 'emoved for ",otbell. Pests BX!lInd into sleeves 3S', $1.575. .~"".:::~~l!!'!l.t~'llP'jh.~,;"...t~"...,.\..",-i;:(?t~J:;';;; '~.' ~ 1t.......;~~ . ..... _ ~ .,.., ._~_ .J,oJ~ [;;;~~~-;-~:;,:><,,*,,~~~~.~.:[~I BaOZ'31 4 ground sleevBa w/neoprene coPS 10SIbs. $240. I REGULATION DOUBLE-POST FOOTBALL GOALS WITH OFFSET Modeb ~ tflru 2229 IA PAIR/ Single-oost d9sign but doubl~po.t QO""',uerion mak" those football goals Ihe most rugg9d, Ihe most vandal-proof in Ihe industry. On Models 2225 and 22Ze. tho suPPOrt post Is two 3-1/2' 0.0, Schedule 40 pipes welded to\lelh9' and gracefully bent to form t~e 4' offe8'l. CrolSbar ektcn3ione on: ram"voble and raplaceable in CO&e of damaga. MOdels 2228 and 2229 IrQ idenlical to tho... deoeribed awyo, bvt wltn ~ 1/2' 0.0. support posta Contact factory for NCAA use. , \ ; ~~Sl~es for MOdels. 2~.2~, lie 2226 ... . 125Ib~&~Z:;:I!o11 ~p"<,,.~~~~~~~ ...- e/~ a6ed!9L9#~1'~( !Le:6 66/~O/eO f [2223 $~Q[j ... H-TYPE FOOTBALL GOAL POSTS Mod9f 2223 IA PAUl} If Your budget is low, this upright is as rugged as yoU can buy. AU dimen. 9ion~ nlMt oHi~iBI r99l.lrotion3: Z~'4" between uprtgms, crossbar, 10' high. and overall heig~t of 20'. All pipe is Ilalvanizod, Uo,ighrs .re 3.117' 0.0. CrO$.$bar IS 2-3/8' 0.0. Can be installed perm.nomly or in ground Slews&. Posts extend Into s:IOOve9 35.. 2223 Ii.Type ",ootooll GOilI~ B7Slbs. -'r..,'.....,.....'<'~r..__. -:;"J..'~ .!i....t-'.. ~'~;.t~-\!I'awra;"1.el!V.e~."'lo;_ _ . c.~"": -.~HI;l,.K;.f..{' 8JOZ.31 4 ground Sleeves wi nsoprene cap, 11Slbs. !6~9~ Iraa ~~9 N3S~3aNV .~ 1~V3 :^q +ua~ ~. .~ SOCCER EOUIPMENT _h..'__.. 'w Athletic Com~ary offer< more "ar.atv, more vandal resistance and more .,elOe ;l"l soccar goals than Jny otMqr ~"Iunuhctu'8r. ,,^'. "';....0 thGm for tne ~ '.Jr tha littlest soccer olayer and for all players in batween. The lower. .: __/,'Joels (YOU-:i'1 "nd Standard Dury NCAA} Drc: ~yajlaOje ......Itn upngnta a('lO .to..bU. only or 'NIlh optional net-.uooort. :0 oive them the professional look. Special backs-.aya for pa~lal net.support are a1.0 oHered. We have :he gO.,I3o to ~ee1 yeur !-occsr 'e~ujTernenls whatsyer they ere. . YOUTH SOCCER GOALS (With Optional Net SucpQrts and Ground Sleeves) Designed to m~ lhl;t pric~, playing .!:lnd ~oro.ge requirements for youth aoccer pro<lrams. our YOWlh goala comply with the 8' )( 24' front-openlng regulation of collegate and professional soccer. Uprights and crossbars are 2.3/8- 0.0. heovy-woll $"tee! pipe. Optional net $l,.lPI)Ortc, nots and ground sleeves are available [0 meel your nesQs. Net .upPCltS are 1.7/8' 0.0. galvanited p.pe. i . Z233-0. O. Pair~ ~.':,~I.s.-~o net supports . 350Ib,':... ~.. _~.:I {t"';"'I5~,~~~f,..._.,..;.t.~.!\;.:m~;J.~.1i.~JI '.J ,-02 Pair of goals three net aupports 575100. $960. i ~:v~:a~...:.,p,~:UCir;.='il"l:nf ....eii.:."";r..,";:;-:,"~ 'l.'lIl.--' J}if ""Jr.j ...!<I~"I:'l-_q=.>l._~~~\'.a~'!!J1l__. ''''..'.'' ..,.;i1.,..1I'_S:<:...'" '='U 83Q1-00 ...!.2-ur sle~~,~s WithO~~~~.._ ......_.~. ,,..._ eol~~",=~, .t $120. t ~[I'.3d,~.;:rBA"-~~~Jt'l!!.,e~.~~"~~"':'~':'~~,.);;:~ ;,;..~; STANDARD NETS (A PAIR) Model 8366 Netting i. a 2m", poly with 4" m...h. Color i. ORANGE. E'dgac and seams reinforced with #4 poly rope. Size B' )( 24' x 4' deep allop and 10' deep at bot. tom. Weight: 13lbsJpr. ~REMIUM NETS (A PAIR) i. . \, , 8387 Sa, _ .its and 4' nesh as #8366 but constrvctsQ of heavy ~24 knotted nylon with BLACK rubberized coeting. The very besl nets evailable. Waigh!: 17lbsJpr. 8366 Pair 131bs, I $150.1 l3.m:r~~~l'.ii~-. . ".",,,.','0 <':"J~i?I;:1f.i:Ct~rU:~:i1:: : . . €/€ ij6ed!gL9#~{ !L€:6 66/~O/€O REGULATION SIZE PRACTICE GOALS Our goais ior ceil.giate practice and for high schOQI are made of 2.318" 0.0. g.J!....a:n.izcd pica, rsinforced with '-5'16" 0.0. plJ)O b(::ac:ing. End tnmes are formoo and w~lded into a singl. piaC9 of galvanized steel pipe. I"Clud~ two tep horizontal ."embers acd center nat support. Weight: 1.075 IbsJpr. Nets not; inch.ldo-d. 2232-ll(J Pair 1.075Ib.. 1 $1,905. i NCAA HEAVY-DUTY REGULATION SOCCER GOALS nlC'~ '.:Jv3b l)re better than those used by somct pro tcCn'l'. Ol"Jr net eupporta really ke8~ things in shape Uprights and c'ossbars constr~ed of~" . 4' heavy-wal SQuare steellubing powder coaled white. NEll suppQrts and hon. ,Qntal frames an 2.3('8- 0.0. galvlll'li.od 'to~l pipe reinforcsd with ,-~ 0.0. pipe braCing. Neta not included; choose either Model 8J1S6 or 8367. For easy ponability. order Soccar Transporter System. See page 22. 2235.00 i 52.400. N3S~3aNV .~ l~V3 :^q ~ua~ Pair 1,2!lOlbs. ~6\9S rSS ~\g CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ) DATE: March 16.1999 AGENDA SECTION. Non-Discussion/Consent Item ORIGINATING DEPARTMENT Todd J. Haas" Engineering ITEM NO. rX [~educe Letter of Credit/Pheasant Glen The City Council is requested to reduce the letter of credit for Pheasant Glen (was never platted/Hurst property). Reduce To Reduction Letter of Credit # Amount Available Pheasant Glen 0340405-5599 $15,000.00 $0.00 $15,000.00 The developer owed the City of Andover $8,726.59 for preparation of plans and specs even though the developer never did the project. This now has been paid by Hokanson \ Development, Inc. / Staff is recommending reducing the escrow. J " , j j HOKANSON DEVELOPMENT, NC. HOKANSON DEVELOPMENT, NC. HOKANSON DEVELOPMENT C. RECEIVED FEe 23 ~ CITY OF ANDOVER February 22, 1999 " Mr. Todd Haas City of Andover 1685 Crosstown Boulevard N.W. Andovet', l\iN 55304 Re: Our letter of credit numbered 0340405-5599 Dear Todd, While I am in the process of renewing this Letter of Credit, I would like to "close-out" this situation as soon as possible. As you and I discussed last week, there are several issues to be resolved. " We originally provided this Letter of Credit to indemnify the city for the costs of a feasibility study which was to examine the viability of the Pheasant Glen project and it's impact on the surrounding area. As you've previously indicated, some portions of that feasibility study have in fact been used in the development process of other parcels. Given this I believe that Hokanson Development should be relieved of some of the responsibility for the cost of the feasibility study. If it's possible I'd like to see some detail on the items that we will remain responsible for. We were also assessed some of the cost of the storm water lines that were required to support the new development in the area. You and I also discussed this and I'd appreciate it if you'd send me a letter indicating how much we can expect to have refunded for these assessments. Todd, please review the situation and call me with any questions. I'd like this to go before the council at it's earliest convenience so that we may close this file. Sincerely, " } "' 9174 Isanti Street N.E., Blaine, Minnesota 55449 (612) 786-3130. Fax (612) 784-9136 . . 9Z-l'b r(CA CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (612) 755-5100 " April 26, 1994 Re: Letter of Credit -~ ~,~ (,....~tl(JtAO ""~ 0" ". *22l/Pheasant Glen Roger Hokanson, president Hokanson Development, Inc. 9174 Isanti Street NE Blaine, MN 55449 Dear Mr. Hokanson: Although a development contract was not entered into between Hokanson Development, Inc. and the City of Andover, Letter of Credit i22l in the amount of $15,000.00 was accepted to cover the costs of preparing plans and specifications (streets and utilities) which was required in Resolution iR039-93 as approved by the Andover City Council. \ J According to our financial records $11,638.59 has been spent on administration and engineering. By giving $2,912.00 in credit from other escrow deposits $8,726.59 is due. After this payment has been received the Letter of Credit *221 in the amount of $15,000.00 will be returned. Your request for the release of the storm sewer assessment that was allocated against the adjacent Pheasant Meadows plat cannot be possible without a change in the development contract for pheasant Meadows, which will need City Council approval. If you have any questions, feel free to contact me at 755-5100. Sincerely, CITY OF ANDOVER TO?~~ Assistant City Engineer TJH:rja Encl. " i cc: Daryl Sulander, Finance Director William G. Hawkins, City Attorney / \... CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ DATE: March 16. 1999 AGENDA SECTION Non-Discussion/Consent Item ORIGINA T1NG DEPARTMENT ITEM NO. Approve Consent for Use of Real Property for ~elicopter Landing Site at City Hall Park Complex #1 t:A5- Todd Haas, Engineering/ The City Council is requested to approve a request by the Anoka County Sheriffs Department to allow for the Minnesota Army National Guard consent for use of City Hall Park Complex #1 for a helicopter landing site. This is to be in conjunction with the Andover and Ham Lake Fire Departments summer kids safety camp which is to be held on August 17 & 18 all day. \ I / \ -' MINNESOTA ARMY NATIONAL GUARD CONSENT FOR USE OF REAL PROPERTY FOR HELICOPTER LANDING SITE I, (print name) . as a representative of the landowners, expressly consent to the utilization of real property located at (print facility name and address by the Minnesota Arm National Guard for the purpose of landing a helicopter on or about A~us+ (7/"ffl (print da e) . I understand that these events will be monitored and supervised by [professionally trained National Guard members. I \ * Note: For scheduling purposes, this consent is valid within 14 days of the above '- J date. (signature & date) '-J " , ) Office of the Sheriff Anoka County Sheriff Larry Podany 325 East Main Street, Anoka. JIN 55303-2489 (612)323-5000 FAX (612)422.7503 RECEIVED February 11, 1999 FEB r 6 1900 Todd Haas City of Andover 1685 Crosstown Blvd. NW Andover, MN 55304 I CITY OF ANDOVER i Dear Todd: As per our conversation on Tuesday, February 9, 1999, I am sending you this letter requesting the use of Andover's City Hall Park Complex #1 and the ballfield closest to the north end of Tower Drive for the Anoka County Sheriffs Office and the Andover and Ham Lake Fire Department's summer Kid's Safety Camp. The camp will be held on August 17 and 18 and we will need the facilities all day, both days. We will also need six picnic tables and outdoor toilets to serve 120 kids and 40 councilors. " ) We are in the early planning stages for this camp and obtaining a site is of the utmost importance. Thank you for all you help and I will plan to attend the 7:30 p,m., March 18 board meeting to answer any questions the Andover City Council might have, ~rely, . . 1'::( I. I) P "'E~/ UQ..Cit-iL.--L.t i ane . Bedell Pu IC Affairs Coordinator . '\ J) :A ' AffirmaUve Actio~plr1unity Employer 1\'\1)/-....\ ! ('1.)t't'2 ; CITY OF ANDOVER REQUEST FOR COUNCIL ACTION / DATE: March 16.1999 AGENDA SECTION ORIGINATING DEPARTMENT Non- Discussion Planning Jeff Johnson ITEM NO. Adopt Ordinance Amendment No. 218A Re~1f1ating Parking ~Io. Request The City Council is asked to review and approve an amendment to Ordinance No. 218A- An Ordinance Establishing Parking Restrictions in the City of Andover. The amendment as proposed would exempt boats and trailers owned and operated by the Department of Natural Resources and the Anoka County Sheriffs Department from the parking requirements in Section ,/ 2. , " ./ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 2l8A AN ORDINANCE AMENDING ORDINANCE NO. 218 - ESTABLISHING PARKING RESTRICTIONS IN THE CITY OF ANDOVER. The City Council of the City of Andover hereby ordains as follows: Section 2. Parkin!! of Boat Trailers. The parking of boat trailers without boats is prohibited on school property or within one thousand (1,000) feet of the Crooked Lake aRf boat launch site. Parkiag spaees speeifieally designated fer boat trailer parkisg adjaeent to the boat lal:lBch site, and boat trailers lecated on private property are e](el'Bflt Hom the reElHirements of this Section. The following shall be exempt from the requirements of this Section: , A. / B. C. Parking spaces specifically designated for boat trailer parking adiacent to the boat launch site; Boat trailers located on private propertv: and Boat trailers owned and operated bv Department of Natural Resources and the Anoka Countv Sheriffs Department. All other portions ofthis section and all other sections of this ordinance shall remain as written and adopted by the City Council. Adopted by the City Council of the City of Andover on this _ day of 1999. ATTEST: CITY OF ANDOVER / Victoria V olk, City Clerk J.E. McKelvey. Mayor CITY OF ANDOVER REQUEST FOR COUNCIL ACTION . , DATE: March 16. 1999 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion Administration Richard Fursman ITEM NO. Resolution Supporting Repeal of the State Sales Tax )1. for Local Government Purchases REQUEST: The Council is requested to pass the attached resolution supporting repeal of the State sales tax on local governmental purchases. Andover would save thousands of dollars a year on purchases of equipment if exempt from paying sales taxes. 1 If passed, the resolution will be forwarded to our representatives. / / f RESOLUTION NO. RESOLUTION SUPPORTING REPEAL OF THE STATE SALES TAX FOR LOCAL GOVERNMENT PURCHASES . WHEREAS the Legislature imposed the sales tax on local governments in 1992 when facing a significant state budget deficit; and WHEREAS the state government has collected hundreds of millions of dollars in sales tax since 1992 on local government purchases of items such as road maintenance equipment, wastewater treatment facilities, and building materials; and WHEREAS the sales tax on local government purchases is passed on to residents in the form of higher property taxes and fees; and / WHEREAS the state's financial picture has improved dramatically and the need for the sales tax no longer exists; and WHEREAS Minnesota is one of only seven states which impose sales tax on local government purchases; and WHEREAS imposing the sales tax on local government purchases is an inefficient way to raise state revenues, especially where sales tax is paid for bonding projects with accompanying interest costs; NOW, THEREFORE, BE IT RESOLVED that City Council encourages its state legislators to support the repeal of the sales tax on local gover~~ents. DATED Mayor ATTEST City Clerk CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ) DATE: March 16. 1999 ., AGENDA SECTION ORIGINATING DEPARTMENT Non-discussion Community Development ITEM NO. 'A'l' Approve Quit Oaim Deeds Transfer Andover Station Property David L. Carlberg Community Development Director The City Council is requested to approve the attached quit claim deeds for various properties in the "Andover Station" commercial park. The transfer is being requested as the properties were acquired through eminent domain and lumped together under either City or EDA proceedings to avoid duplication of costs. The properties now need to be transferred to the appropriate entity, the EDA or the City depending on the property. The right-of-way of Commercial Boulevard NW will be deeded from the EDA to the City and all other properties will be deeded from the City to the EDA. Attached are the quit claim deeds for Council approval and a letter of explanation from Bill Hawkins for Council review. " . ./ , / , _ZlU Form No. 31-M- QUIT CLAIM [)EE[) Minne.ota Unifonn Convevancin2 Blanb (1/15/97) Miller-Davis Co. St. Paul, MN CorponI.ion, Putnenhip or Limilcd Li.bility Comp.ny to Corporation, Partnenhip or Limited Liability Company No delinquent taxes and transfer entered; Certificate of Real Estate Value ( ) filed ( ) not required. Certificate of Real Estate Value No. Date County Auditor by: Deputy DEED TAX DUE: S165 Date: (rucrved ror rccordina: data) FOR VALUABLE CONSIDERATION, Cit}'-oLAndover . a m"nicipal cOI:poration under the laws of Minnec;,ota , Grantor, hereby conveys and quitclaims to Andover Economic Development Authority , Grantee, a bo.d~or3te ancl pol itic under the laws of Minnp..li:.ota , real property in Ano1c:a County. Minnesota, described as follows: See attached exhibit for legal description. together with all hereditaments and appurtenances. Check box if applicable: !;zJ The Seller certifies that the seller does not know of any wells on the described real property. o A well disclosure certificate accompanies this document. o I am familiar with the property described in this instrument and I certify that the status and number of wells on the described real property have not changed since the last previously filed well disclosure certificate. CITY OF ANDOVER By J.E. McKelvey Affix Deed Tax Stamp Here Its Mayor By STATE OF MINNK<;OTA }... V,clona Volk COUNTY OF ANOKA Its Cleric This instrument was acknowledged before me on (Date) . by IE McKelvey and Victoria Volle . the Mayor and nerk of Cit)UlfAndover , a municipal cOI:poration under the laws of Minnesota . on behalf of the c01:poration NOTARlALITAMP a.,EAL (OR OTHER TITLI 01 RANIC) SIGNAlURJ! OF NOTARY PlIBLlC OR OTHER OFFICIAL Check: here if part or aU oflhe land i. Registered (Torren,)D Tax Statements (or the rul property dClCribcd in Ibi. instrumenl mould be IIenl to (include Mme and addre.. of On mice): THllIINSTRVMI:NT WAS PRAFn:P IY (NAME AND ADDRl'M): William G. Hawkins Andover Economic Development Authority William G. Hawkins and Associates 1685 Crosstown Boulevard NW 2140 Fourth Avenue North Andover. Minnesota 55304 Anoka, MN 55303 (612) 427-8877 Attorney Registraton Number 42651 I ) " _./ " , . / EXHIBIT A . J PARCEL NO.1 That part of the Northeast Quarter of the Southwest Quarter of Section 34, Township 32, Range 24, Anoka County, Minnesota, described as follows: Commencing at the Northwest corner thereof; thence East along the North line thereof 241.708 feet; thence South parallel with the West line thereof 626.124 feet to the point of beginning; thence South parallel with the West line thereof 208.708 feet; thence West parallel with the North line thereof to the West line thereof; thence North on the West line thereof 208.708 feet; thence East parallel with the North line thereof to the point of beginning. PARCEL NO.2 The West 33 feet of the North 626.124 feet of the Northeast Quarter of the Southwest Quarter of Section 34, Township 32, Range 24, Anoka County, Minnesota, described as measured along the north and west lines of said Northeast Quarter of Southwest Quarter. PARCEL NO.3 The West 33 feet and the South 33 feet of the South 241.708 feet of the West 241.708 feet of the Northeast Quarter of the Southwest Quarter, Section 34, Township 32, Range 24, Anoka County, Minnesota. / " , J \ / ..._ Form No. JI-M- QUIT CLAIM llEEll MmnCllola Uniform ConvevanCln2 Blanb (1/15/97) Miller-Davis Co., St. Paul. MN Corponlion. r.thcnhip or Limited Liability CornpIny 10 Corporation, Putnc:nhip or limited Liability eomp.ny No delinquenllaxes and Iransfer entered; Certificate of Real Estate Value ( ) filed ( ) not required. Certificate of Real Estate Value No. Date County Auditor by: Deputy DEED TAX DUE: SI65--__ Date: I (relervcd tor ruonlina data) FOR VALUABLE CONSIDERATION, AndoY.er..Economic.lliv.clopmenL1\uthority , a ---.hod~orate and politic under the laws of Minnesota , Grantor. hereby conveys and quitclaims to City of Andover , Grantee, a municip:tl corporation under the laws oCMinnesota , real property in Anolca County, Minnesota, described as follows: Parcels 3, 4, 8 and 9 CITY OF ANDOVER RIGHT-OF-WAY PLAT NO.4, filed as Anoka County recorder document number 1198424 together with all hereditaments and appurtenances. Check box if applicable: ~ The Seller certifies that the seller does not know of any wells on the described real property. A well disclosure certificate accompanies this document. o I am familiar with the property described in this instrument and I certify that the status and number of wells on the described real property have not changed since the last previously filed well disclosure certificate. ANDOVER ECONOMIC DEVELOPMENT AUTHORITY By J.E. McKelvey Its Chairman Affix Deed Tax Stamp Here By STATE OF MTNNK'iOTA }". RIchard Fursman COUNTY OF .ANOKA. Its Executive Director This instrument was acknowledged before me on (Date) , by IE McKelvey and R ichard Fllr~man , the l:hairman and EXf"-cntive Director of Andover FC'nnnmic nev.elopment Allthority , a body coqJorate and politic under the laws of Minnp.~nta , on behalf of the Authority "OTAAlALSTAMr OR SIAL{OR onn:a TlTL! OR aANK) SIGNA1UJlI! OF NOTARY Pl/BUC OR amn. OfFICIAL Check. here ifp:nt or aU oithe land is Registered (fonen.)D Tn 51.lemenl. for the real property delCribed in Ihi. inlltt\lmenl mould be lent to (include name and addre.. of Grllntee): nus INSTRUMENT WAS DRAFTID IY (l"IAMI AND ADDRr..ul: William G. Hawkins City of Andover William G. Hawkins and Associates 1685 Crosstown Boulevard 2140 Fourth Avenue North Andover. Minnesota 55304 Anoka, MN 55303 (612) 427-8877 Attorney Registraton Number 42651 / \ ) LAW OFFICES OF William G. Hawkins and Associates WILLIAM G. HAWKINS BARRY A. SULLIVAN Le}!.ul Assistant TAMMI J. UVEGES 2140 FOURTH AVENUE NORTH ANOKA. MINNESOTA 55303 PHONE (612) 427-8877 FAX (612) 421-4213 RECEIVED , / February 22, 1999 FEB 2'1139) CITY OF ANDOVER Mr. Dave Carlberg City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Auto Salvage Site Title Registration Dear Dave: Enclosed please find two quit claim deeds regarding properties in the Andover Station development. It will be necessary to transfer properties that are currently in the name of the Economic Development Authority to the City and to transfer ) properties currently in the City to the Economic Development Authority. Previously when we acquired some of these properties by eminent domain we included both parcels for Commercial Boulevard along with properties that would ultimately be owned by the EDA. The properties were acquired in one or the other entity's names to avoid duplication of costs in the eminent domain and it is now necessary to transfer them to the appropriate entity. Would you please have the City Council approve the enclosed deeds, have them executed and notarized and returned to my office for recording. WGH/tju Enclosure , '\ \ - ~) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , .' DATE: March 16. 1999 AGENDA SECTION ORIGINATING DEPARTMENT Non-discussion Community Development ITEM NO. Jq. Approve Payment for Appraisal Work Commercial Auto Parts IMistelske Patchin Messner Appraisals, Inc. David L. Carlberg Community Development Director The City Council is requested to approve the payment of the attached invoice in the amount of $4,053.65 for appraisal work performed by Patchin Messner Appraisals, Inc. for the Commercial AutolMistelske eminent domain appeal. The City will not be paying the $60.80 finance charge as the City has not seen the January 13, 1999 invoice. ) .\ J Patchin , / Messner Appraisals, Inc. Valuation Consultants _."'."--,,- ,..-, 101 West Burnsville Parkway, Suite 200; ButnsvilIe, MiImesota55337 TO: City of Andover ::;,':",'~: ;.'.:.;.:~:",:..:'.'~:;c~"J.~.;:~:~.,;:.~.;. do: . William G. Hawkins And Associates . 2140 Fourth Avenue Anoka, MN 55303 ATTN: Mr. William G. Hawkins i -::;L-!-- ~-: ~.o. .... DATE Mar. 1, 1999 UZ.; ...;~~~~;>.;-.:c~~;-=-~~;~i' ..': f~'J;n:: _;-"~~}~'""!.- -, . . .. INVOICE NO. 9763-A Federal Tax I.D.#41-1798326 . .-._' . 'H .",. Commercial Auto S~lvage & Sales Fac!lity .' ',,:' ..~ . 13576 Jay Street Northwest- . -. '" : . '. Andover, Minnesota . Amount Due Per January 13, 1999 Invoice; Plus: Finance Charge Total Amount Due ...,.. , .'. ,- ",_ .-. :',.. .'.....: .,.;" il. _:.-~ -;-:;;tv .'-...'...it....;.....-..;.. $4,114.45 / Your payment has not been received and is now past due. Your immediate attention will be appreciated. Thank you. Please disregard if payment has been made. THE AMOUNT OF THIS INVOICE IS DUE UPON PRESENTATION. A FINANCE CHARGE OF 1.1/2% PER MONTH, WHICH IS AN ANNUAL PERCENTAGE RATE OF 18%, WILL BE CHARGED ON ALL ACCOUNTS 30 DAYS PAST DUE. , , ) LAW OffiCES OF William G. Hawkins and Associates / WILLIAM G. HAWKINS BARRY A. SULLIVAN Le~ul Assislunl TAMMI J. UVEGES 2140 FOURTH AVENUE NORTH ANOKA. MINNESOTA 55303 PHONE (612) 427-8877 FAX (612) 421-4213 March 3, 1999 Ms. Jean McGann Andover City Hall 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Commercial Auto Dear Jean: Enclosed please find an invoice I have received from Patchin Messner Appraisals for appraisal work that they've done on the Commercial Auto site/Mistelske eminent domain appeal. I request that you present the bill for approval and payment by the Council. Please feel free to contact me if you any questions. 1 Sincerely, j . .. , -_. <. ;, ~ l ,;./',/"/., :;~! :--,' ;'~"v,,,,,,,;,"'-,r'-"'~"l";';'l i....\___'/...............'V........-Il l : '-' '.' William G. Hawkins WGH/tju Enclosure , I , / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ '. / DATE: March 16, 1999 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion City Clerk ~.t. ITEM NO. 6~ . Approve Tree Trimmer license The City Council is requested to approve a tree trimmer license for Strong and Sons Treet Service. The license will run from March 16,1999 to March 16,2000. Attached is a copy of the application and insurance. , \ / , I j / CITY of ANDOVER Tree Trimmer/Landscape Ucense Application Ordinance.214 requires that any individual partnership or corporation conducting as~ a: busiIless' for profit the cutting, trimming, pruning, r~oving, spraying, or other tr~ating of trees', shrubs or. vines in the City of Andovershall have a license from the city to conduct such business. ,.. . . \~~O ,0 ~ 3tR(\~~ .. ....'. '. ... ',.... '., 2. Company Name c..<)t(()()~ t; 5or)ST~~.\..~~\f\c..~. 3. Applicant's Address d.. (g --"l D .:iOO+'-- I\.~\U C.Ed~" 1YltJ.5sq II " .. .4.Ph~neNumber~~3-~loXq:.':".. ' -"., >- >...' .:.,' .., . , .. . , . . 1. Applicant's Name J 6. Description and license number of each vehicle used in operation: . ~ mrd \ ~l-rf\JL-\ +:-,~ 50 C/ \ () 19l,,- KDYvl j~q - ISJ:\- m 7. Type of other equipment used: VJMA Cb1freA~ ,-~t,1-YV'? '~fi nr\l"A . l g~ <-.. S?z-:.7/ Applicant's Signature . : Date . .. ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ .' ^^^^^^^^^^^^^^^^^^^^^~^^^^^^^^^^^^^^^^^^^^~^^^^^^^^^^^^^^^^^^^^^^~^^^~ Ins~;an~eE,;pir~tio~ Date:' 1: k~f1'---' ...' License Fee $25.00 Receipt # I City Counci1Action ~ .. , - , ./ ACORDN CERTIFICATE OF LIABILITY (NSURANCE~~oN_2 .. DATE (MMlDDJYY) 02/23/99 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE North Suburban Agencies, Inc. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 11484 Martin st NW ALTER THE COVERAGE AFFORDED 8Y THE POLICIES 8ELOW. .n Rapids MN 55433 COMPANIES AFFORDING COVERAGE , J Karen Wrobel COMPANY Phone No. 612-755-2300 Fax No. 612-755-3236 A Northfield Insurance Company INSURED COMPANY B Strong & Sons COMPANY Sean Strong C 2670 200th Ave NW COMPANY Oak Grove MN 55011 D COVERAGES .. -cu THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING AN'( REQUIREMENT, TERM OR CONDITION OF AN'( CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFOROED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAlMS. co TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS LTR DATE (MMlDDJYY) DATE (MMlDDJYY) ~NERAL LIABILITY GENERAL AGGREGATE $1,000,000 A X COMMERCIAL GENERAL LIABILITY CP334283 08/06/98 08/16/99 PRODUCTS. COMP/OP AGG $ I.......... I CLAIMS MADE ~ OCCUR PERSONAL & ADV INJURY $ I-- OWNER'S & CONTRACTOR'S PROT EACH OCCURRENCE $ 500,000 I-- FIRE DAMAGE (Anyone fire) $ . MEO EX? (Anyone person) $ ~OMOBILE LIABILITY COMBINED SINGLE LIMIT $ - ANY AUTO - ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) - ~- HIRED AUTOS BODILY INJURY (Per accident) $ :-- NON-OWNED AUTOS - PROPERTY DAMAGE $ GARAGE L1AB\LITY AUTO ONLY. EA ACCIDENT $ - i.... .... ...... ANY AUTO OTHER THAN AUTO ONLY; ~ EACH ACCIDENT $ - AGGREGATE $ EXCESS L\ABILITY EACH OCCURRENCE $ rl UMBRELLA FORM AGGREGATE $ OTHER THAN UMBRELLA FORM $ WCRKERS COMPENSATION AND I I I ~o'k~l~~Ws I JOTH- .......... .. ......... ER EMPLOYERS' LIABILITY EL EACH ACCIDENT $ THE PROPRIETOR! R INCL EL D\SEASE - POLICY LIMIT $ PARTNER~CU1lVE OFF\CERS ARE: EXCL EL DISEASE - EA EMPLOYEE $ OTHER DESCR\P110N OF OPERATIONSIlOCA1lONSlVEHICLESlSPECIAL ITEMS Tree Trimming & Removal Broker: Erickson Larsen, Inc. "t:.t<! '. '"1''' ..i ... .. ..i/........ .. ...YiY ...i....... iY. ~A~'~ ='-",. lIU.'" . SSP i.. ........... ...>...... ......... ...... .... ....70f i . ... Y .. ANDOVER SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE '\ EXPIRATION DATE THEREOF, THE \SSUING COMPANY WILL ENDEAVOR TO MAIL , , City of Andover ~ DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, , - ./ FAX # 612-755-8923 BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIAB\LITY Scott Erickson OF ANY KIND UPON THE COMPANY,ll;S AGENTS OR REPRESENTATIVES. 1685 Crosstown Blvd. Andover MN 55304 AUTHOR\ZEDREPRESENTATIV~ . \) ~_~ .,YY.... ............ ..i ........ ..YY I"'N___ ".( - _\. "- I ""''''''ry 25-8(1/95).>... ......... ....................>.. ........ '...78....0';;7>:,.-- ,.....;-sYc, ~, .u'vllluNIs88"...... CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: November 17. 1998 AGENDA SECTION Non-Discussion/Consent Item ORIGINATING DEPARTMENT Todd HaaSt~ Engineering ITEM NO. Accept Resignation/Park and Recreation Commissioner/ :~\ ,Brian Barringer The City Council is requested to accept the resignation of Park and Recreation Commissioner Brian Barringer (see attached letter) effective March 19, 1999. J \ ) X TRA LEASE BRANCH 063 iii 651 636 8542 03/04/99 08:05 I5l :02/02 NO:530 , ) Memo. Date: 3-4-99 From: To: Brian Barringer.Park & Rec. Commissioner Andover City Council Subject: Resignation Sadly. I need to infonn you that I have accepted a transfer with my full time employer to Appleton, WI. This will obviously require the relocation of myself and my family to that city, and my resignation from the Andover Park & Rec. Commission. PI~e consider my fonnal resignation effective Friday, March 19th. .' Let me take this opportunity to thank you for the faith and confidence you placed in me by recently reappointing me to the commission. I regret that I will not be able to serve out my tenn, but the knowledge and experience I have gained by becoming involved in city government here in Andover will serve me well. Thank you again for your trust in me, and keep up the good work. Andover is a wonderful place to live and we will miss this community. Thank You. Sincerely: ~/~ Brian Barringer c.c. Andover Park & Rec. Commission Todd Haas , ,j CITY OF ANDOVER REQUEST FOR COUNCIL ACTION " ) DATE: November 17. 1998 ACSECTION icussion/Consent Item ORIGINATING DEPARTMENT Todd Haas, I~ Engineering", In ~ to Advertise for Park and Recreation ?1Jsion Vacancy TheJuncil is requested to authorize the advertisement for the vacancy created by the resi of Brian Barringer from the Park and Recreation Commission. Applications would be (Tuesday, April 13, 1999 at 4:30 PM. This vacancy is being advertised in the April nevAnoka Shopper and Union. '\ \ ) , ./ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: March 16. 1999 AGENDA SECTION Discussion Item/ADD-ON ORIGINATING DEPARTMENT Scott Erickson<j[ Engineering ITEM NO. 12. Consider Reintroducing Trail Fee Requirement The City Council is requested to remove this item from the agenda so that staff may do more research before presenting the information to the City Council. CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 Attached is some correspondence I have had with the Anoka County Park Director, Mr. John VonDelinde. This would be a reasonable sharing of the trail responsibilities between the county and the city. I would recommend we include this with the joint powers agreement for Bunker Lake Blvd.. Recall the cost share for the trail is a 50/50 split with the county parks. We have previously discussed the shared trail funding and this will be worked out outside of the joint powers agreement. (see February 16, 1999 previous agenda item regarding trail funding) OL MAR 16 '99 10:33 612 755-0230 ANOKA CO. PARKS DEPT P.1/2 Anoka County Parks and Recreation Department Administrative Offices John VonDeLinde, Director 550 Bunker Lake Boulevard NW Andover, MN 55304 (612) 757-3920 ~ AN.QKA COUNTY '. Date "31lf;.cn D Urgent Number of pages including this cover sheet 2 )lFor your review Copy w,i11 also be mailed: 0 Y es ~ No ~Reply ASAP o Please comment To: -5c.o-rt" :E"1ZJ~~ ~-,rrlo( DP' ~o IFdE From: c ~ U'!:)f,)~L.. I,.,)~ Phone: Fax: 1C:;.c;. ~4z,-; Phone: (612) Fax: (612) 755-0230 cc: Comments: MAR 16 '99 10:34 612 755-0230 ANOKA CO. PARKS DEPT . P.2/2 TRAIL MAINTENANCE RESPONSIBIUTlES CSAH 116 TRAIL Anoka County Parks will: . install and maintain regional trail directional signs and regulatory signs . sweep the trail and remove debris once in the fall · cost share on a 50/50 basis future redevelopment of the trail (overlay) - with funds from the regional trail grants program CItY of Andover will: · perform snow removal on the trail at the discretion of the city · ensure mowing of the boulevard through adjacent properly owners · sweep the traIl and remove debriS in the spring · cost share on a 50{SO basis future redevelopment of the traIl (overlay) CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (612) 755-5100 The attached drawings indicate the locations of the city owner parcels which the county is requesting right of entry in regards to the Bunker Lake Blvd. project. dL Z M 0 lL. ..... CJ I- U - , :J f- 0 ~ "t:J 0 I- """':I: C\J (1)(1)1 (I) cp II ZI- '~ I L :z: ( - DZCO .... UW(J\ w W~ '18 'I1ma\'1!l ...J ~ W - <t _ W ~ u 1O~ '" >L:J _ ...J<[i ~ -~ W~a.. ~q>- <[~I- ...J ..... "-> ~ U W ~ , Z :J ~ ~ @ W > ...J CJ ~ '" ~ I- <t - - Z I I- <[ 0 V') I ::> W c LL z '" ::> 0 Z c '" CJ 0: 0 I 1-1 '" ~ @ >- ..... ........ U '18 a1001lM1 @ '18 sns81~_ 0 '" '1$ AYOO '18 38D~ 'aA 18 3~~1 aNC1CRI 6 ~ 'a~ 1J:l I I ( '" ..... z (') CJ l:i ...... I- C\J U f- :::l 1'1:::1 ~ ~ C) I- .... :r C) tI) (\J (1)(1)1 ~ II ZI- CJZ(X) ) .. UW()'l ~: .... jj :z: W~ w ~ W - -' CJ <[ - W Z U ~~ 'lS ^In"l\l^S "" >l:J _ 'lS HSn!llU J<I:ci ~ -~ W~o... CJ ~ ->- <I:~I- J ...... U ~ W ~ Z :::l ~ > Ii! b 91 'ON 'aH 'Il3 C! '" W > CJ t=l <[ Z I- <[ D (/) w lL. z z CJ I--l ~ >- I- ....... U ~ ~ 'lS 133MH3l!la - Q '" 'lS V1lJta\n!l ~ " . z ('t) CJ ..... L... I- 0 , U (') o :J o rv f- cp N >= ~~ :z: I . ~I CJ~ ~ I ~ , .... UZOO w W W .....J ~ ~ 0\ ~ W - . '^ .WD ~~ _ .. "' '" Z >L'J ____ ~C~ ~ CJ wj~ ~da.. <I:ci>- -l I- ..... ~ '" u ~ W ~ Z :J ~ ~ W @ > C] ~. Z~ <[D (/) lL.~ ~ C]Z .~ ~ . ~ :E I >- I- ...... U ~ <..l <t .;; ... ::> '" I t5J'\~ ... \$).... o :J::!to I ~ t;:J ",0 ~~~ ~ ~~f- ~ ~ fJ@ ~ ~~~ 52 - C l&.I W ;l 2i j:Q U .-: 0:: c ~ ei Q.. f- Q.. tj I () rr-' "" .. ~ CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (612) 755-5100 Dear Mr. Olson, March 16, 1999 Jon Olson, Anoka County Engineer Anoka County Highway Department 1440 Bunker Lake Boulevard NW Andover, MN 55304 '.' ". . , . .- - - Subject: Draft Engineers Estimate/Cost Split /JPAlBunker Lake Blvd. . After reviewing your draft cost splits and JPA for the Bunker Lake Blvd. project I have the following comments: . . 1. Any costs associated with water and/or sanitary sewer main relocation due to the project should be a county project cost. Yoil will note that the mains proposed to be relocated a.re outside of existing county right-of-way. Please make these adjustment to your cost splits. 2. Please clarify what you have included in the aggregate base and class 5 bid items payable by the city. The City should only be paying for these bid items associated with the pathway. 3. The concrete curb and gutter proposed for the north side of the service road is being installed to accommodate the street widening for Bunker and the median construction. This item is not an upgrade for the city and should be a part of the county median cost. . 4. Driveway aprons should be replaced in-kind. If they are concrete they are replaced with concrete. If they are bituminous they are replace with bituminous. 5. The ped curb ramps should only be installed where their is concrete sidewalk. The bituminous path ends at a depressed curb without a ramp being constructed. 6. If EVP is state aid eligible it should be noted in that column. 7. The storm sewer share for the city should be removed from the city column as it is proposed the city will donate all necessary right-of-way and easements,. which are. substantial, and the city . is also proposing to allow the county to utilize the extensive ponding and drainage system. constructed within the commercial site. As this is a coordinated project between the county and the city these costs should off-set each other. This item will need further discussion with the city council. . . . . -' . 8. The engineering cost for the bikeway trail were to be picke~ up by County>: :,. 9. The existing pedestrian curb ramps should be replaced as a Plirt 9f the, courityproject~ost... . '" . ,. . ,,- 0- _ J ":;"::-,,:,,,;,.-. ..,q ,.:,....~-;...\..:::;,.~_-_..:~.~;._:~-',..~:>:.,._. . 10. Any previous city contribution for the temporary traffic signals located at Rose St. and Heather St. should be credited to the city portion of the cost of permanent signals. 11. The omamental railing on the bridge should be state aid eligible. The city to pay the difference between standard and ornamental. " 12. The dollar amount identified for the landscape 'median will vary as aitemate bids are being' requested for some of the planting and hardscape materials. 13. Item #116 in the JPA does not apply 14. I understand it is the policy of the county to have the city assume maintenance of county storm sewer systems. I believe this issue will need further discussion with our city council..:..;.... ,." .-."-, '. 15. It is my understanding that all right-of-way and easements are being obtained by tilE!'county.: '.' '. I believe the easement on the north side of Bunker between Quay and Marigold may have ,been obtained by you already. The easement east of Marigold is to my understanding under " :" . . condemnation by the county. We did indicated that we would work with yOU to attempt to obtain these easements from the developers but did not indicate that we would be condemning these parcels. (see item C2 in JPA) 16. Section III.D.Costs. indicates that the City shall pay 95% of the city costs estimated for the project upon award of the contract. With the length, of this project and many of the city related, items not being constructed until the latter part of the project it would be economically reasonable to have partial reimbursements made as the project progresses. At the least any funds deposited with the County should be put into a interest bearing account with the interest payable to the city. 17. The trail maintenance needs further discussion with the County Park Department. 18. The issue of the City of Andover assuming the maintenance responsibility for the north leg of the Bunker/Heather intersection will need further city council discussion. 19. What has been the Counties experience with EVP maintenance? We concur the maintenance of this item is at the cost of the city but are quarterly billings the norm and cost effective? 20. Additional questions may arise at the March 16, 1999, city council meeting. If you have any questions feel free to contact me at 767-5130. Sincerely, aJ~~ Scott Erickson, P.E. City Engineer SE:rja cc: City Council Sue Mason, SEH Richard Fursman, City Administrator DATE March 16. 1999 ITEMS GIVEN TO THE CITY COUNCIL . Planning and Zoning Minutes - February 23, 1999 . Special City Council Minutes - February 23, 1999 . Housing and Redevelopment Authority Minutes - March 2, 1999 . City Council Minutes - March 2, 1999 . Park and Recreation Minutes - March 4, 1999 . Feb. 1999 Monthly Bldg. Report . Pedestrian Under-Overpass Feasibility Report/98-20 . Schedule of Bills i Permit/Pian . I.. .., ...-. -..,.--.. ,-..-,.. 31 ,Residential i 29 SIW 2 Septic $ 48,507.48 1:~~~:~0;ss ii, , . $'339.~.6 :1~~t~J~~~"~~ 'sheds'- -r I 1!~wTm-mTn~pools ,. .. I Chimney/Stove/Fireplace i $ , ,. -. - . ." I ,:~~~c~~~h~~:~les ~. ~~~ i m ~"','~,P~i!"F,,i~, ram,age "ao]if$ ~ [~;~~o?fL, .. .--- --- , I " '37!SUBTOTAL-' $ 58,837.40 $ 5,097,849.00 PERMI+S ..' r--.--- FEES COLLECT~D 371Building Permits" . '--1 $-5'6.~3~.28~r2,498~12"$--_n58,837.40 ' . "'I~~r~ug~tJ!tnu ". n '-,'= ~~, ~=',---. 'j', "'~-".~""=--'-'''', -...---- ~$L~.- ~t~f~~~l ' Renewal 'I I $ Moving 'j 1 $ 31!HealingJ 1$ 1,160.00 $ $ 13:Heating Repair ; $ 515.00 $ $ . 29!l-iook.lJp,' l ; ,.; - -t I.J 7?~.Q.0 $ $ . . .3.;t~~~~i~~-R~pai~"'u, j-t.. nnl ~~'~~l~~ i i . - ,0.. .mn -'--'T--"'~' .. .--1 __nU .,~-- .__._ . 4IPulll~Jnjl_ j j--. ..1_____$ O'1.?:9.9. $ l~~ptlc_ ul ..~ ' , nO' O"_'__ $ 21 Septic Repair', $ 70.00 $ 1.00 $ 29!Water Meter ,I $ 1,456.66'$ 14.50 $ ~:~!~~:~1~= :;ii1~ j 29 , Sewer Admin. Fee ': I $ 435.00, ! $ 29 i SAC RetalnageFee . ,j , I $ 304.56 I I $ i Fieinspection Fe? . I I . tl ! $ 11) Rental License 'I $ 550.00 ' $ 24;G~~F'ireplace 1 .1 i $ 1,66Q.Qo $ 12.00: $ 361 !TOTALS : I j :, $ 68,953.78 $ 2,581.12 : $ I ' I 1_ .---., I. .I~..J_ L...n_' .. :1 f~~:: ~~~~:i 6~~{~~: ~g ,-. I :~~~:::::t~[:I]U f .-~r:I 'Total Building Department Income YTD- 1999 ITotalBuilding OepartmentlncomeYTO_u f99S' - I i I TO: jnnal'or ~nd {::ity coU_nCiI'j' FROM:\DaVid Almgren I I RE: ,1999 Monthly Building Report ...., "., - ----..-1-'.",1,..,'.'.., u,. ...----. I , - n_ _____ _. ______ _____ _____ - --- --- ------- BUILDING PERMITS 1.15 Total $ $ $ $ $ $ $ $ $ $ $ $ $ $ , I Ivaluation 50,260.98 i $ 3,506,200.00 346.65 $ 13,500.00 7,087.25 $ 1,500,000.00 993.57 $ 69,849.00 67.15 $ 2,300.00 81.80 $ 6,000.00 1,175.50 I 521.50 i 739.50 I 5,426.50 112.50 12.00 71.00 1,464.50 128.00 600.00 145.00 435.00 304.50 550,00 , I 1,012.00 i 71,534.90 : , 53' I I 43' r' . 1$ 7,725,649.00 $ 13,673,919:00 $ 117,267.25 - - - --- - - - -- - --- ! $ 139,982.65 -, J -, J ANDOVER,MINNESOTA -, March 16, 1999 . J -, -, J -, J ., FEASIBILITY REPORT FOR 1 PEDESTRIAN CROSSINGS J CITY PROJECT NO. 98-20 " " " , " I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I am a duly registered Professional Engineer under the laws of the State of Minnesota. " " oV/Lf~~ Scott B. Erickson, P.E. Registration No. 20833 " " -, ~ ...J ~ LJ ~ ..J .. Overview ..J INTRODUCTION .. -J LOCATION ..., -J IMPROVEMENT 'I INITIATION ..J RIGHT -OF-WAY/EASEMENTS ~ ...J PERMITS ..., ..J COMPLETION -, ESTIMATED PROJECT COST ..J .., ...J ASSESSMENTS .. PROJECT TIME SCHEDULE ,j RECOMMENDATIONS ., -j -, ...J --, PICTURES ...J LOCATION MAPS -, SITE PLANS - j -, j --, ..J .. ..J PEDESTRIAN CROSSINGS CITY PROJECT NO. 98-20 TABLE OF CONTENTS Description Pedestrian Crossings Oak View Middle School, Andover Elementary School and Bunker Lake Boulevard East of the Railroad Tracks Pedestrian Crossing Improvements Ordered by City Council Existing County R.O.W. will be utilized. Additional easements from adjacent properties may be necessary. Anoka County To be determined Pedestrian Overpass At Grade Crossing with Signal Pedestrian Underpass $837,980.00 $173,000.00 $200,000.00 None See Report Oak View Middle School At Grade Crossing with Signal Andover Elementary School Pedestrian Underpass Bunker Lake Boulevard Pedestrian Underpass Pictures of a sample Overpass and Underpass Proposed Pedestrian Crossing Oak View Middle School, Andover Elementary School, Bunker Lake Boulevard 2 ,..., u --, u --, u --, u --, LJ --, ...J --, ...J --, ...J --, u --, ..J --, _J -, ..J -, ,J --, ..J -, ..J -, ..J -, ..1 -, ..J -, , J INTRODUCTION This Feasibility Report includes estimated construction costs and expenses for pedestrian crossings by Oak View Middle School, Andover Elementary School and across Bunker Lake Boulevard just east of the railroad tracks. Three types of crossings were considered. The first is a pedestrian overpass. The second is a pedestrian underpass and the third is a at grade crossing with a traffic signal and pedestrian crossing. LOCATION The proposed projects are located as follows: (1) Oak View Middle School in the Southeast quarter of the North half of Section 22, Township 32, Range 24. (2) Andover Elementary School in the Southeast quarter of the South half of Section 22, Township 32, Range 24. (3) Bunker Lake Boulevard East and adjacent to the railroad tracks in the Southeast quarter of the North half of Section 35, Township 32, Range 24. IMPROVEMENT PEDESTRIAN OVERPASS A Pedestrian overpass would include a bridge (above the street) with stairwells leading up to the crossing. A trail connection would need to be made so it would be accessible from the adjacent streets or trails. (See Picture 1) PEDESTRIAN UNDERPASS Pedestrian underpass would consist of a 10' X 10' box culvert which would allow for a safe crossing. Lighting and adequate drainage would be provided for safety. This also would require additional trails to provide easy access. (See Picture 2) AT GRADE CROSSING WITH SIGNAL An at grade crossing would provide a safe and adequate crossing. This would consist of a traffic signal with crosswalks. Oak View Middle School (See Location 1) The following crossing options were considered by the Oak View Middle School: 1) Pedestrian Overpass (Bridge) 2) Pedestrian Underpass (Box Culvert) 3) At Grade Crossing with Traffic Signal (South entrance to Oak View Middle School) A.) Pedestrian Overpass This overpass would connect Oak View Middle School with Chesterton Commons 4th Addition. Due to the structure to wire clearance of 34 feet required from Northern State Power and Great River Energy the power poles on both the East and West side of Hanson Boulevard would need to be moved. This adds a cost of $70,000 per pole plus easement acquisition of approximately $10,000 per pole. See Table 1 for the cost breakdown. 3 ,., _J ,., ~ B.) Pedestrian Underpass Due to the elevation of the water table the Pedestrian Underpass cannot be constructed. The underpass would be below the water table thus making this option not feasible. ,., LJ ,., C.) At Grade Crossing with Traffic Signals (See the Attached Site Plan for the proposed Crossing at Oak View Middle School). See Table 2 for the cost breakdown. A traffic signal may not meet meet warrants at this location so county and stateaid funding may not be available. --J ,., Andover Elementary School (See Location 2) --J The following crossing options were looked at by the Andover Elementary School: ,., --J 1) Pedestrian Overpass (Bridge) 2) Pedestrian Underpass (Box Culvert) ,., 3) At Grade Crossing with Traffic Signal (At Hanson Blvd. and Crosstown Blvd.) ,j ,., A.) Pedestrian Overpass This overpass would connect Andover Elementary School with Winslow Hills Addition and the east side of Bunker Lake Boulevard. Due to the structure to wire clearance of 34 feet required from Northern State Power and Great River Energy the power poles on both the East and West side of Hanson Boulevard would need to be moved. This adds a cost of $70,000 per pole plus easement acquisition of approximately $10,000 per pole. See Table 1 for the cost breakdown. --J ,., ~ ..J B.) Pedestrian Underpass A Pedestrian Underpass located just South of 150th Lane NW is feasible. The existing grades would make it easier and less expensive to construct at the location shown on the Drawing for proposed underpass at Andover Elementary School. A 10' bituminous trail would need to be constructed to connect the underpass to 150th Lane NWand 148th Lane NW. Refer to table 3 for a cost breakdown. ,., --J ,., ,., ..J C.) A Traffic signal with an at grade crossing has been identified by the Anoka County Highway Department for construction in the year 2000. Additional pathways would need to be constructed to funnel pedestrians and bicyclists to this location to cross. ,., .J Bunker Lake Boulevard (East of Railroad Tracks) (See Location 3) ., The following crossing options were considered for Bunker Lake Boulevard: ..J ,., 1) Pedestrian Overpass (Bridge) 2) Pedestrian Underpass (Box Culvert) 3) At Grade Crossing with Traffic Signal (At Bunker Lake Blvd. and Sycamore Street) ..J ., A.) Pedestrian Overpass This overpass would connect the Andover City trail system to the Bunker Hills Regional Park trail system. See Table 1 for the cost breakdown. The overpass in this location will be less items 5 and 6 in the cost breakdown. So the estimated project cost would be $610,000.00. ..J ., ..J ..J 8.) Pedestrian Underpass (See Drawing for proposed underpass Bunker Lake Blvd.) This option would be the most economical and aesthetically pleasing. The existing grades would need to be lowered. Also the existing trail at the crossing would need to be reconstructed in a ,., ,., 4 . J -, u -, u -, LJ ,., LJ -, ..J -, ..J -, ..J -, u -, ..J ,., ..J ,., ..J ,., .J ,., ..J ,., ..J ,., ..J ,., ..J ,., ..J ,., -.J ,., ..J new layout to meet the grades of the Pedestrian Underpass. The cost would be close to the same as the underpass for Andover Elementary School minus item 18 lowering the 10" watermain. (See Table 3) C.) At Grade Crossing with Signals (See Attached Site Plan Proposed Crossing Bunker Lake Blvd.). See Table 2 for the cost breakdown. As a traffic signal may not meet warrants at this location, county and stateaid funding may not be available. RIGHT -OF-WAY/EASEMENTS All proposed work will be within existing Anoka County right-of-way of Hanson Boulevard and Bunker Lake Boulevard. Additional easement from adjacent property may be necessary. PERMITS Since all work is performed within Anoka County right-of-way a County permit will be required from the Anoka County Highway Department. COMPLETION To be determined ESTIMATED PROJECT COST Attached to the report is a detailed estimate of construction costs from the crossing improvements. The cost quoted herein are estimates only, based on current construction prices and are not guaranteed. Final contracts will be awarded on unit price basis. The contractor will be paid only for work completed. TOTAL ESTIMATED PROJECT COST Pedestrian Overpass Total Estimated Construction Cost Engineering, Legal, Fiscal, Administration (30%) Total Estimated Project Cost per Overpass Crossing Pedestrian Underpass $644,600.00 $193,400.00 $837,980.00 Total Estimated Construction Cost $153,900.00 Engineering, Legal, Fiscal, Administration (30%) $ 46,100.00 Total Estimated Project Cost per Underpass Crossing $200,000.00 At Grade Crossing with Signal Total Estimated Construction Cost $133,000.00 Engineering, Legal, Fiscal, Administration (30%) $ 40,000.00 Total Estimated Project Cost $173,000.00 5 ., u PRELIMINARY COST ESTIMATES ., J OAK VIEW MIDDLE SCHOOL CROSSING/ANDOVER ELEMENTARY SCHOOL CROSSING ., TABLE 1 PEDESTRIAN OVERPASS ..J ,.., Item No. Description Quantity Unit Unit Price Amount 1 Mobilization 1 LS $30,000.00 $30,000.00 ...J 2 Bridge 1 LS $380,000.00 $380,000.00 ., (Including structural concrete, bridge slab concrete, 0 reinforcement bars, joint devices, ., assembly, superstructure, piers and enclosed fencing). -.J 3 Restoration 1 LS $10,000.00 $10,000.00 ., (Includes sod, seed etc.) 4 Trail 200 LF $30.00 $6,000.00 -.J (Include excavation bituminous etc.) 5 Relocating Power Poles 2 EA $70,000.00 $140,000.00 ., 6 R.O.W Acquisition 2 EA $10,000.00 $20,000.00 -.J Subtotal $586,000.00 ., Contingency 10% $58,600.00 -.J $644,600.00 ...., ...J Engineering, Legal, Fiscal Administrative (30%) $193,400.00 ...., ...J Total Estimated Project Cost $837,980.00 ...., -.J ...., TABLE 2 AT GRADE CROSSING WITH A SIGNAL ...J Item No. Description Quantity Unit Unit Price Amount ...., 1 Signal Crossing 1 LS $130,000.00 $130,000.00 -.J (Includes signal, crosswalks, signs, etc.) ...., -.J Subtotal $130,000.00 Contingency 10% $13,000.00 ., -.J Estimated Construction Costs $133,000.00 Engineering, Legal, Fiscal, Administration (30%) $40,000.00 ...., -.J Total Estimated Project Cost $173,000.00 ., -.J ., 6 ..J .., kl .., TABLE 3 PEDESTRIAN UNDERPASS Item No. Description Quantity Unit Unit Price Amount 1 Mobilization 1 LS $8,000.00 $8,000.00 2 10' x 10' RC Box Culvert 78 LF $800.00 $62,400.00 3 10' x 10' RC End Section 2 EA $9,500.00 $19,000.00 4 15" RC Storm Sewer Pipe 60 LF $35.00 $2,100.00 5 Construct Catch Basin 2 EA $1,000.00 $2,000.00 6 Install Chain Link Fence 100 LF $10.00 $1,000.00 7 Silt Fence 100 LF $2.00 $200.00 8 Sod 1000 SY $3.00 $3,000.00 9 Bituminous Base Course 40 TN $80.00 $3,200.00 10 Bituminous Wear Course 40 TN $85.00 $3,400.00 11 Class 5 Base 75 TN $15.00 $1,125.00 12 Sawcut Bituminous 100 LF $2.50 $250.00 13 Bituminous Removal 250 SY $3.00 $750.00 14 Common Excavation 800 CY $5.00 $4,000.00 15 10' Wide Bituminous Trail 900 LF $20.00 $18,000.00 16 Lighting 1 LS $5,000.00 $5,000.00 17 Electrical Service 1 LS $1,500.00 $1,500.00 18 Lower 10" DIP Watermain 1 LS $5,000.00 $5,000.00 Subtotal $139,925.00 Contingency 10% $13,975.00 $153,900.00 Engineering, Legal, Fiscal, Administration (30%) $46,100.00 Total Estimated Project Cost $200,000.00 LJ .., LJ .-, LJ .., c..J .., ...J .., LJ .., ...J .., u .., kl .., u .., .J .., FUNDING LJ .., kl Possible funding sources (or combinations) are as follows: General Fund, Park Dedication, Grants (DNR, TEA 21, Others?), Anoka County Parks, School District, others. Once the council defines the desired options we will pursue alternative funding sources for this projects. .., ...J .., -.J ., .J ., -.J ., 7 ...J ..., ...J ..., .J ..., L.J ..., ...J ..., ...J ..., ...J ..., ...J --, PROPOSED PROJECT TIME SCHEDULE 1. City Council Receives Feasibility Report and Orders Public Improvement Hearing March 16, 1999 2. City Council Holds Public Improvement Hearing, Orders Project, Authorizes Engineer to Prepare Plans and Specifications Date to be determined 3. Engineer Submits Plans for City Council Approval and Receives Authorization to Obtain Bids 1 Y2 months from item 2 4. Open Bids 1 month from item 3 5. City Council Receives and Awards Bid 4 days form item 4 6. Contractor Begins Construction (Estimated) 2 weeks from item 5 7. Contractor Completes Construction 1 month from item 6 ...J RECOMMENDATIONS ...J ..., Oak View Middle School The recommendations for the crossing at Oak View Middle School is a at grade crossing with a signal. ..., The follow factors are the reasoning for this recommendation: ...J --, u ..., ...J ...., u ..., ...J --, ...J --, ...J --, u --, L.J --, u 1. The Pedestrian Overpass impacts the major power lines through this area. Both Northern States Power and Great River Energy have power lines that are impacted by a Pedestrian Overpass. The clearance height requirement for a structure to power line is 34 feet. To facilitate this structure one power pole on each side of the overpass would need to be relocated. This would add a substantial cost to the project. 2. The Pedestrian Overpass is not feasible due to the high water table in this area. Andover Elementary School The recommendation for the crossing at Andover Elementary School is a Pedestrian Underpass and/or utilization of a at grade crossing at Hanson Blvd. and Crosstown Blvd.. Keep in mind that by reviewing existing borings and water table elevations from surrounding developments the underpass can be constructed. If a decision is made to construct the underpass a Geotechnical Engineer will need to evaluate the site to determine the exact water table in this location and if the water table will impact the underpass. The following factors are the reasoning for this recommendation: 1. See explanation 1 above. Bunker Lake Boulevard A Pedestrian Underpass and/or a at grade crossing at Bunker Lake Blvd. and Sycamore Street would be the most feasible in this location. The existing grades are such that this location would make an ideal crossing. As stated previously a Pedestrian Overpass would be very expensive. The underpass would be the most economical and aesthetically pleasing crossing in this area. 8 ., -..J ., -..J ., -..J ., -..J ., -..J '., -..J ., LJ ., -..J ., -..J ., ...J ., ...J ., LJ .., LJ ., u ., LJ " LJ ., LJ " LJ ., -..J PEDESTRIAN OVERPASS - SPRING LAKE PARK PICTURE 1 PEDESTRIAN UNDERPASS - LINO LAKES I I I , , ~ PICTURE 2 ~ u Ll tt -zl# ~ ~ ~ . - ,., LJ ~ LJ ,., LJ ., LJ ~ u ., LJ ., ., LJ ., LJ ., L.J 0.1 , o 0.1 0.2 Miles , ., LJ N ., w ~~~ ~~~ E ., .J u ., s ...; ., u Oak View Middle School ., u ., Proposed Crossing u LOCATION 1 ., u .., ...J .., ...J .., ...J .., ...J .., ...J .., ...J .., ...J .., ! ...J .., ...J .., ...J .., ...J 0.1 o 0.1 0.2 Miles .., ...J N .., .., w ~~~ ~~~ E ...J ...J .., ...J s .., Andover Elementary School Proposed Crossing ...J .., ...J LOCATION 2 .., ...J --, ...J --, ...J --, ...J .., ...J --, ...J --, ...J ..., ...J .., ...J ..., ...J .., LJ --, ...J 0.07 I o 0.07 0.14 Miles --, ...J N ...J w ~J~ ~~~ E --, ..., ...J s --, ...J ..., Hills of Bunker Lake East Park Proposed Crossing ...J -, ...J -, ...J -, LOCATION 3 ..J \ -I (/)0 (/)0 <J: II o..() I a:::(/) II Ww II I 0-1 II Zo I I :::>0 co I II o~ ..... 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'-'-' e~ G ~z 0.<[ . -'-'-'-'-'-'-'-' . %inW11mWgA~': B\l1JIolINOUS p~m .. . G 16" . - - ~,-,--,- - ~ \ I I I I I I I I I I I I , " CITY OF ANDOVER REQUEST FOR COUNCIL ACTION Date March 16, 1999 AGENDA SECTION Approval of Claims ORIGINATING DEPARTMENT Finance Shirley Clinton a lITEM NO. Schedule of Bills REQUEST: The Andover City Council is requested to approve total claims in the amount of$ 212,275.62. BACKGROUND: Claims totaling $ 59,165.75 on disbursement edit list #1 dated 03/09/99 have been issued and released. Claims totaling $ 153,109.87 on disbursement edit list #2 dated 03/16/99 will be issued and released upon Council approval Date: 03/16/99 Approved By: ..'" 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