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HomeMy WebLinkAboutEDA February 16, 1999 \ ..j . '. '--) . '. ,--./ CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER. MINNESOTA 55304 . (612) 755-5100 Economic Development Authority Meeting - Tuesday, February 16, 1999 Call to Order - 7:00 PM Approval of Minutes Discussion Items 1. Order Plans & Specs/98-11/Jay Street Landscaping 2. Approve Change Order #2/97-2/Andover Commercial Park (Phase 11) . Site Grading 3. Discuss Underground Power Lines along Bunker Lake Blvd./98-17 Adjournment agenda Bookmark Name minutes ps9811 co972 disc9817 , \ '. / CITY OF ANDOVER REQUEST FOR EDA ACTION ) DATE: February t 6 t 999 AGENDA SECTION Approval of Minutes ORIGINATING DEPARTMENT City Clerk ITEM NO. Approval of Minutes The Economic Development Authority is requested to approve the following minutes: January 25, 1999 Regular ED A Meeting '\ / CITY OF ANDOVER REQUEST FOR EDA ACTION \ / DATE: February 16. 1999 AGENDA SECTION Discussion Item ORIGINA TING DEPARTMENT Scott Erickson, d{ Engineering ITEM NO. Order Plans & Specs/98-11/Jay Street Landscaping I, The EDA is requested to approve the resolution ordering plans and specifications for Project 98-11, Jay Street NW for landscaping.. Attached are portions of the original feasibility relating to the landscaping for Jay Street NW. As you will note, it is anticipated that the landscaping, street lighting and sidewalk (west side) proposed for Jay Street NW would be predominately funded from State Aid funds. Any non- eligible costs would be funded from TIF. Once the plans are complete and approved the State Aid Office the cost splits will be further defined and presented to the Council. / '. . / ) ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR THE CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 98-11 FOR THE AREA OF JAY STREET NW FOR LANDSCAPING IMPROVEMENTS. WHEREAS, the EDA is cognizant of the need for the landscaping improvements; and NOW, THEREFORE BE IT RESOLVED by the EDA to order the improvement of Jav Street NW for landscapinq improvements, Project 98-11; and . " , / BE IT FURTHER RESOLVED by the EDA to hereby direct the SEH prepare the plans and specifications for such improvement project. to Adopted by the Andover Economic Development Authority Board of Commissioners the 16th day of February, 1999. CITY OF ANDOVER ATTEST: J.E. McKelvey - President Michael Knight - Secretary , I '. / I . ~ I t] . . Q . - . . r\ , I!I . . fI .. . II , a) a. Recommended Improvements A. Sanitary Sewer Sanitary sewer would be extended from the stub at Bunker Lake Boulevard, south to the Kottke Bus Service office building. An 8-inch service stub would be extended to the proposed Andover Cinema site. All other services will be 6-inch. B. Watermain Ten-inch watermain would be extended between the stub at Commercial Boulevard, and the end of the existing watermain in Jay Street. Eight and six-inch services, and fire hydrants would also be constructed. C. Storm Sewer Storm sewer would be constructed from the existing stub at Commercial Boulevard, northward. Storm sewer would also be constructed southward from Bunker Lake Boulevard. The storm sewer at Bunker Lake Boulevard will discharge into the ditch west of Jay Street. It is anticipated that the ditch will be replaced by storm sewer pipe, with the County project. D. Streets The projected traffic, including. average daily traffic, peak volumes, and turning movements are all considered when determining the configuration of a new street. Our traffic analysis shows that a 2-lane divided roadway, with left and right turn lanes, would be the most suitable for this street. A 1 a-foot wide landscaped median is proposed to divide the roadway. The proposed layout is shown in Figure 2. Because of the large amount of traffic, turning movements will need to be restricted to a few intersections. Although this will create a hardship for some properties, it is the safest design for handling the increased traffic. The Kottke Bus Service's wide driveways will need to be reduced in width to meet State Aid standards. We will work with the bus company to design entrances that can meet their needs. It is proposed that this street be constructed to State Aid Standards, so as to be eligible for State Aid Funds. The plan will be prepared in metric units. E. Sidewalk ~ We recommend that a 5-foot wide concrete walk be built along the west side of the street. 2 11608 . . , / III . . . . . . 1': B . . II . . . " , J .- . F. Traffic Signal We have informed the County that we believe a traffic signal should be constructed at the intersection of Jay Street and Bunker Lake Boulevard. The County is hesitant because of the short spacing between the existing signals at both Hanson Boulevard and Crooked Lake Boulevard. We are now reviewing traffic data to determine whether signal warrants are met. If they are, we will prepare a Signal Justification Report (SJR) to present to the County. If a traffic signal is approved by the County, we would expect that it would be built as part of the Bunker Lake Road project next year. eased on the County's standard cost sharing agreement, the City will pay about $115,000.00 of the estimated $150,000.00 cost of this signal. This cost to the City would be a State Aid eligible expense. G. Decorative Street Lighting The City has asked us to estimate the cost of decorative street lighting for this project, and throughout the Commercial Park. On Jay Street, we would recommend that the entire street be illuminated. This will require lights spaced at about 60-feet (for a 12- foot high pole) along each side of the street. Less lights are necessary if a taller pole is used. The electrical controller cabinet can easily be sized for use on the entire east side of the Commercial Park. State Aid will pay for the controller, conduit, wiring, foundations, and the cost of a standard pole. The additional cost of the ornamental pole, about $500.00, can be included as an eligible landscaping item. Eligible landscaping costs for a Municipal State Aid project are limited to 5% of the City's annual construction allotment. In Andover's case, this is about $50,000.00. Some of this amount will also be spent on new trees and shrubs; however, it appears that the entire cost of this item should be eligible for State Aid funds. Statement of Feasibility The recommended improvements are feasible from an engineering standpoint. The economic feasibility will have to be determined by the City Council and the Economic Development Authority (EDA). 3 11608 CITY OF ANDOVER REQUEST FOR EDA ACTION , / DATE: February 16. 1999 AGENDA SECTION Discussion Item ITEM NO. Approve Change Order #2/97-2/ Andover Commercial Park (Phase II) Site Grading :2. ORIGINATING DEPARTMENT Scott Erickson,~ Engineering The EDA is request to approve Change Order #2 for Andover Commercial Park (Phase II) Site Grading, Project 97-2 with E & H Earth Movers. This change order accounts for additional debris that was encountered on the project site. The material has been excavated and removed from the site. This change order pays the contractor for work that has been performed to remove and landfill the additional debris. \ , ) \ , / / ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR THE CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by EDA member to adopt the following: A RESOLUTION APPROVING CHANGE ORDER #....1.... TO PROJECT NO. 97-2, ANDOVER COMMERCIAL PARK (PHASE II) SITE GRADING. WHEREAS, the City of Andover has a contract for Project No. 97-2 with E & H Earth Movers. Inc. of Lake Elmo. MN \ NOW THEREFORE, BE IT RESOLVED by the EDA of Andover to hereby approve the change order to Project No. 97-2. Adopted by the Andover Economic Development Authority Board of Commissioners the 16th day of February, 1999. CITY OF ANDOVER ATTEST: J.E. McKelvey - President Michael Knight - Secretary CHANGE ORDER / CITY OF ANDOVER Andover, MN Februarv 16 ,19.JliL. Change Order No...L To E & H Earth Movers For Proiect 97-02. Commercial Park Gradinq For City of Andover You are hereby directed to make the following change to your contract dated July 21 , 19~. The change and the work affected thereby is subject to all contract stipulations and covenants. This change order will (increase) (deorease) (no ehange) the contract sum by One Hundred Twenty thousand Nine hundred Twenty and 00/100 Dollars ($120,920.00 ) This change order is for the disposal of various mixed debri such as concrete, combustible materials and miscellaneous debri: . I 1. Disposal of Debri(6046cy @ $20.00/cy) NET CHANGE ORDER $ 120.920.00 $ 120,920.00 Amount of Original Contract Additions approved to date (Nos. Chanqe Order NO.1) Deductions approved to date (Nos. ) Contract amount to date Amount of this Change Order (Add) Revised Contract Amount $ 603,139.30 $ 147.131.20 $ 0.00 $ 750,270.50 (Deduct) (No Change) $ 120.920.00 $ 871,190.50 Approval City of Andover Owner Approval E & H Earth Movers Contractor By By City Engineer Date Date \ / CITY OF ANDOVER REQUEST FOR EDA ACTION DATE: February 16.1999 AGENDA SECTION Discussion Item ORIGINATING DEPARTMENT Scott ~rick~on~~ Englneenng ITEM NO. Discuss Underground Power Lines Along Bunker Lake Boulevard/98-17 3. The EDA is requested to review the cost provided by Connexus Energy to bury the overhead powerlines along Bunker Lake Blvd. Two separate costs were provided: 1. The first cost relates to burying the overhead powerlines in front of the Andover Station area from approx. Hanson Blvd. to Crosstown Blvd. Estimated Cost: $183,000 , 2. The second costs relates to burying the powerline along Bunker Lake Blvd. from approx. ,/ Hanson Blvd. west to the project limit or Quay St. at the Farmstead. If the EDA has a interest in having the overhead powerline relocated underground the incremental cost associated with burring the powerline would need to be funded by the city. The EDA did previously provide funding for burying of the power lines along Jay Street in 1998. , ~/ o CONNEXUSTM - ENERGY 14601 Ramsey Boulevard Ramsey, Minnesota 55303 612.323.2600 Fax: 612.323.2603 1.800.642.1672 wwvv.connexusenergy.com info@connexusenergy.com , " Your Community Energy Partner , ,j .~ '} , .../ # -,\ .. ) / January 27, 1999 Mr. David Carlberg Andover-Community Development Director 1685 Crosstown Blvd. Andover, MN 55304 RECEIVED JAN 2 -; 1999 CITY OF ANDOVER Rc: Cost Estimate for Bunker Lakc Blvd. Road Job Dear Mr. Carlberg: Last December, City staff asked Connexus Energy to consider changing the existing overhead line along Bunker Lake Blvd to underground. This project would be in conjunction with the construction work activity improving the existing road from Hanson Blvd to Quay Street. Connexus Energy's current policy is to pass along the incremental construction cost to the requesting party. City staff asked for an incremental estimate for two options: 1. Underground from Hanson Blvd. to County Road 18; 2. Underground the whole length of the project. At this time, the county has not completed the project design, which may make our estimates inaccurate. The assumption being made here is that the road design will not cause us to deviate from typical electrical engineering designs. When the final road design is received and if our electrical design needs to be altered, we will work with City staff to settle any discrepancies in cost estimates. Our estimated incremental cost for Option 1 is $183,000. Our estimated incremental cost for Option 2 is $377,000. These are the estimated costs over and above the estimated cost to move the existing overhead line. Please call me at 323-2683, if you have any questions. Sincerely, /; efL Larry Nelson, Manager Planning and Design cc: Larry Peterson, Vice President, Corporate Services "Committed to customer satisfaction through service, leadership and involvement." A Touchstone Energy'" CO<lflt."rJliH: ~ CITY OF ANDOVER REQUEST FOR EDA ACTION DATE: February 16. 1999 AGENDA SECTION Discussion Item/ADD-ON ORIGINA T1NG DEPARTMENT Scott Erickson, ITEM NO, Engineering 2. Approve Change Order #2/97-21 Andover Commercial Park (Phase II) Site Grading The EDA is request to remove this item from the agenda. Please approve the schedule of bills with the exception of E & H Earth Movers check in the amount of $91 ,899.20.