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HomeMy WebLinkAboutOctober 5, 20231685 CROSSTOWN BOULEVARD N.W. , ANDOVER, MINNESOTA 55304 , (763) 755-5100 FAX (763) 755-8923 , WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting October 05, 2023 6:00 P.M. Meet at Andover City Hall 1. Call to Order 2. Resident Forum 3. Approval of Minutes (8-17 Regular and Workshop, 9-07 Workshop) 4. Agenda Approval 5. Consider Park Name — Fields at Winslow Cove Park 6. Outstanding Items 7. Other Items or Updates 8. Chairs Report 9. Adjournment 6:30 P.M. or Shortly After Workshop Session A. Discuss Tree Lighting Options PARK AND RECREATION COMMISSION MEETING — A UG UST 17, 2023 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Vice Chairperson Strombeck on August 17, 2023, 6:00 p.m., at the Andover City Hall, 1885 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Commissioners Absent: Also Present: RESIDENT FORUM Vice Chairperson Tracy Strombeck, Commissioners Kristin Lackie, Jim Lindahl, Sophia Newton, Liza Shafto, Shane Stenzel Chair Jake Widmyer Parks & Streets Operations Manager Jason Baumunk City Administrator Jim Dickinson Others No one appeared to address the Commission APPROVAL OF MINUTES June 1, 2023 Regular Meeting Commissioner Shafto made a correction that she was present at the June 1 meeting. Vice Chairperson Strombeck made a correction to make a note that the meeting was called to order by Chair Widmyer, not Chair Lindahl. Vice Chairperson Strombeck made a correction on page 3, paragraph 2, the Commissioner name should be specified. Motion by Stenzel, seconded by Newton, to approve the June 1, 2023 Park Commission Regular minutes as amended. Motion carried unanimously. APPROVAL OFAGENDA Vice Chairperson Tracy Strombeck stated there were no changes or additions to the agenda. Regular Andover Park & Recreation Commission Meeting Minutes —August 17, 2023 Page 2 ANDOVER COMMUNITY CENTER UPDATE —ADMINISTRATION City Administrator Jim Dickinson updated the Commission on the comparable from 2022- 2023 for ice rentals, misc. revenue budget, capital outlay, overall facilities, etc. He also updated that schedules for the fall and winter are done and have been distributed. Vice Chair Strombeck asked if user prices at the ACC will be raised due to inflation. City Administrator Dickinson updated that rates have been raised slightly. ALSO UPDATE 2ND QUARTER Mr. Baumunk explained that there was a tournament hosted in Pine Hills North Park by someone loosely associated with one of the associations. There has been a bill issued to the host of the tournament and reminded that to use the field for an event such as this, the application should be filled out. PARK DEDICA TION IMPROVEMENT FUND 2ND QUARTER REPORT - FINANCE Mr. Baumunk explained that there have not been many updates since the last meeting. Commissioner Stenzel asked if Hidden Creek North Shelter will be ready to go soon. Mr. Baumunk updated that prep work has been done on the site and they should be in there by early September. Commissioner Stenzel also asked why the Pine Hills North building shelter is coming up as something higher than $50,000. Mr. Baumunk updated that the $50,000 was added for design and engineering, but all the fees are included and do not need to be added separately. UPDATE OF NEWSLETTER PARK SURVEY Mr. Baumunk updated the Commission on the results of the newsletter QR code. He stated that there are only 7/8 this time. Mr. Baumunk outlined a comment concerning the sandburs at Sophie's Park and updated that the City Council will discuss the CIP at their workshop. There was another comment concerning the size of the equipment that was put in at Bunker Hills Park. Vice Chairperson Strombeck asked if making a soft landing is expensive or easy. Mr. Baumunk stated that he would have to get the DNR involved to determine what all that entails. OUTSTANDING ITEMS 1. On -going Projects: Mr. Baumunk reviewed the remaining on -going items. He updated that the playgrounds at Lunds, Hidden Creek, and Hills of Bunker Lake West have been completed. He also updated that the staff has done a large pad around the grill at Hawkridge Park. The Sunshine parking lot is finished and opened Regular Andover Park & Recreation Commission Meeting Minutes —August 17, 2023 Page 3 back up. The feasibility study being done out at Prairie Knoll Park is waiting to see what soil is underneath the building to determine next steps, the Architect has the results and Mr. Baumunk should hear from him soon. The North Woods West tennis courts need to get resurfaced soon, Mr. Baumunk is wondering if they want to convert one side to pickleball courts. Commission unanimously stated they wanted a pickleball court lines to be painted. Mr. Baumunk updated that a date for the Movie in the Park is needed to be picked, open weekends are September 9, 16, 23'd. The Commission decided to have it on September 16th. Hidden Creek North and Shadow Brook baseball fields are being worked on right now. 2. Other Items of Interest — Update of Pedestrian Trails: Mr. Baumunk Kelsey Round Lake Boardwalk is still on schedule and should happen over the winter. He updated that there has been some renewed interest on the crosstown trail going from the railroad tracks to Prairie Rd. He also updated that there has been good contact with the Mullencamp family concerning the trail along Coon Creek. 3. Parks Maintenance Update: Mr. Baumunk reviewed the maintenance report for the season. All of the seasonal employees are finishing up now. OTHER ITEMS OR UPDATES Nothing to report. CHAIR'S REPORT Nothing to report. ADJOURNMENT Motion by Lindahl, seconded by Newton, to adjourn the workshop meeting at 6:27 p.m. Motion carried unanimously. Respectfully Submitted, Lilian Rokosz, Recording Secretary Timesaver Off Site Secretarial, Inc. PARK AND RECREATION COMMISSION WORKSHOP MEETING AUGUST 17, 2023 MINUTES The Workshop Meeting of the Andover Park and Recreation Commission was called to order by Vice Chairperson Strombeck on August 17, 2023, 6:27 p.m. at the Andover City Hall, 1885 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Vice Chairperson Tracy Strombeck, Commissioners Kristin Lackie, Jim Lindahl, Sophia Newton, Liza Shafto, Shane Stenzel Commissioners Absent: Chair Jake Widmyer Also Present: Parks & Streets Operations Manager Jason Baumunk City Administrator Jim Dickinson Others DISCUSS 2024 PLAYGROUND REPLACEMENT Parks & Streets Operations Manager Baumunk explained that this item is in regard to the 2024 Park Playground Replacement plan. One of the things that have been asked is what it would cost to have exact replacements. Mr. Baumunk stated that it would cost around $130,000-140,000. He took a look at the next playground that will be replaced in the coming year and noted the similarities to all of them. He is wondering if there should be some kind of standard put in place to decide what goes into these playgrounds. Mr. Baumunk updated that he asked the mayor for a $200,000 per year budget. Financially, it is not likely that they will get to 3 playgrounds per year. Mr. Baumunk updated that the reason behind needing to replace these playgrounds is that the plastic is getting thin and worn down, hardware on swings is old, among other things. Commissioner Stenzel asked if it is possible to do an assessment on the playgrounds to replace components rather than the whole playground being replaced. Making the price a lot cheaper and doable. The Commission has decided they want the replacements to be a la carte and not complete replacements for ease and cost reasons. Commissioner Newton asked what other cities are doing. Mr. Baumunk updated that Champlain has a quarter of the playgrounds compared to Andover, so they are able to make replacements more readily and easily as they come up. Regular Andover Park & Recreation Commission Meeting Minutes —August 17, 2023 Page 2 Mr. Baumunk stated there is an available grant from Gametime. It is a 100% match grant of anything over $75,000. There are some sale item playgrounds that could be brought down to the $75,000 mark. He will ask The City Council at their meeting on Tuesday to get approval to apply. DISCUSS PINE HILLS NORTH MULTIPURPOSE BUILDING Mr. Baumunk explained that this item is in regard to the initial footprint of the building. Mr. Baumunk explained the logistics of the building, including the covered shelter on the right side, the service area for events in the center, and storage for soccer in the back. Mr. Baumunk updated that the building will be cedar -sided and he is recommending a steel roof. Mr. Baumunk stated that the cost for something like the sketch show, building -wise, is $134,000, and $54,000 for the metal roof. Commissioner Shafto asked if the storage could be made a little smaller and the concession area a little bigger. Mr. Baumunk updated that the storage has to be a certain size to fit the soccer association's trailer. Commissioner Stenzel asked about having the capability to have food trucks due to the high demand. The Commission discussed placements, prices, and logistics of porta potties. Mr. Baumunk updated that the associations pay for the porta potties, except for the one at Sunshine Park, the City pays for that one. Vice Chairperson Strombeck asked if the City Council can be invited to see the topography and all the other stuff at the building site so they can visually see for themselves and answer some of the questions they may have. ADJOURNMENT OF WORKSHOP MEETING Motion by Stenzel, seconded by Lindahl, to adjourn the workshop meeting at 7:11 p.m. Motion carried on a 6-ayes, 0-nays, 0-absent vote. Respectfully Submitted, Lilian Rokosz, Recording Secretary TimeSaver Off Site Secretarial, Inc. PARK AND RECREATION COMMISSION WORKSHOP MEETING SEPTEMBER, 2023 MINUTES The Workshop Meeting of the Andover Park and Recreation Commission was called to order by Vice Chairperson Widmyer on August 17, 2023, 6:00 p.m. at Pine Hills North Park, 3535 161" Ave NW, Andover, Minnesota. Commissioners Present: Chair Jake Widmyer, Vice Chairperson Tracy Strombeck, Commissioners Kristin Lackie, Jim Lindahl, Sophia Newton, Liza Shafto, Shane Stenzel Commissioners Absent: Also Present: Parks & Streets Operations Manager Jason Baumunk EVEULATE POSSIBLE LOCATIONS FOR PINE HILLS NORTH SHELTER The Parks & Recreation Commission members met on site at Pine Hills North to evaluate potential locations for the proposed shelter. After walking the site, the consensus of the group was a location just north of the south parking lot. This space would allow it to have plenty of space around it for things such as yard games and possibly food trucks. Commissioner Stenzel stated that he sees many events where people are having food trucks come in for it, so planning space for that would be a good idea. ADJOURNMENT OF WORKSHOP MEETING Motion by Stenzel, seconded by Lindahl, to adjourn the workshop meeting at 7:00 p.m. Motion carried on a 7-ayes, 0-nays, 0-absent vote. Respectfully Submitted, Jason Baumunk Parks & Streets Operations Manager A- 1685 TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer�� FROM: Jason Baumunk, Parks & Streets Operations Manager SUBJECT: 5. Consider Park Name — Fields of Winslow Cove Park DATE: October 5, 2023 INTRODUCTION The Park & Recreation Commission is requested to consider the naming of the park located in the Fields of Winslow Cove addition. DISCUSSION Naming of a park typically takes place during the platting process. Although the park located at 15247 Larch St NW in the Fields of Winslow Cove was platted as a City Park, a name for the park was never decided upon. Attached is the City of Andover Policy for Naming and Renaming of Parks, Park Facilities, and Trails for your reference. Criteria that may be used for determining an appropriate name for the new park can be found under Section III. There is also another park that will be located in a future addition for this development on the west side of Prairie Rd. The future park should be kept in consideration when deciding on a name for this park. Attached is an aerial photo of the development including the location of the park located in the 1st addition, and the approximate location of the park located in a future addition in the Fields of Winslow Cove. ACTION REQUIRED The Park & Recreation Commission is requested to consider the naming of park located in the Fields of Winslow Cove addition. Respectfully submitted, Jason Baumunk Attachments: City of Andover Policy for Naming and Renaming of Parks, Park Facilities, and Trails, Aerial Photo of Area. City of Andover Policy for Naming and Renaming of Parks, Park Facilities and Trails I. Introduction The selection of a property name for a park, park facility and trail is a thoughtful process which requires careful analysis. The policy and procedure has been adopted by the City of Andover to provide the proper procedure and guidelines for any naming or renaming of said amenities. II. Procedure Original naming of a park, park facility and trail will be done as part of the platting process guided by the City of Andover's subdivision ordinance. Subsequent renaming will use the following procedure: 1. Staff, Council, Advisory Body or any Andover resident recognizes and requests the naming of a park, park facility or trail. 2. Staff will perform a background investigation of the request and then distribute the request to the City Council, upon review, send to the Parks & Recreation Commission for review. 3. The Park & Recreation Commission will discuss the merit of the name and make a recommendation to the City Council. 4. The recommendation will then be place on the next regular City Council meeting for consideration. III. Park, Park Facility and Trail Namina Criteria Listed below are some of the criteria that may be used to determine the appropriate naming or renaming of parks, park facilities and trails. 1. The name of the subdivision associated with the park, park facility or trail. 2. The name of the neighborhood in which the park, park facility or trail is located. 3. The street name adjacent to or closely identified with the park, park facility or trail. 4. The name of a local interest point, or local focal point near the park, park facility or trail. 5. The name of an event or historical occurrence associated with the park, park facility or trail. 6. The name of a person who donates a major part or all of the land for the park, park facility or trail. 7. The name of a person of significant stature within the community (with the permission of the honoree, immediate family or designated representative). He/she must adhere to at least one of the following credentials and complete a waiting period of at least six months from the conclusion of service or time of death: a. At least 10 years of local service to the community. b. Shown outstanding assistance or support of the local park system. c. Major financial donor to the park system. d. A historical figure or family. e. A local born or raised person of historic, statewide or national importance. IV. Final Determinations The City Council reserves all rights in the naming or renaming of all parks, park facilities and trails. Wenginee ring/parks/poIicyfornamingparks.doc 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW•ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Enginee;l 75�5 FROM: Jason Baumunk, Parks & Streets Operations Manager SUBJECT: 9. Outstanding Items DATE: October 5, 2023 Current items as of 09/28/23 ON -GOING PROJECTS — • Sunshine Park Parking Lot - This project has been completed. • Staff continues to work on feasibility and design options for the Prairie Knoll Park Building with RJM Construction and JLG Architects. Options include what is more cost effective, adding a second story or expanding the footprint. Soil borings were done to help determine what type of improvements would be most feasible. • Hidden Creek North Shelter — The concrete pad, footings, and sidewalk are complete. Materials for the shelter have been delivered and we are currently waiting for the contractor to start the installation. • Parks staff have started working on repairs on the outdoor hockey rinks. Grade work was also done in preparation of the ice-skating loop around the baseball field at Hidden Creek East Park. UPDATES FROM PREVIOUS MEETINGS Northwood West Tennis Courts — Bids are being sought for resurfacing the courts. Staff have only been able to secure one bid and continue to work on obtaining a second bid. Movie in the Park — The event went very well and had an estimated 150-200 in attendance. OTHER ITEMS OF INTEREST — • Update of Pedestrian Trails - 2023 -- Kelsey Round Lake Park Trail. The design work has been finalized on the boardwalk replacement. The design was done by Matteson MacDonald and Young Inc, who designed the boardwalk along Crosstown Blvd. City Council awarded the bid to Peterson Companies for the project. The CIP identifies a budget of $230,875 in which $125,000 was to be funded by American Rescue Plan Act funds and a maximum of $105,875 from the Minnesota Department of Natural Resources grant. Due to the fast rise in construction costs the low bid came in at $265,285 then with permits and other additional costs have a total project cost of approximately $270,000. The additional $39,125 would also be funded from the American Rescue Plan Act funds (total from ARPA $164,125). • Pine Hills Multipurpose Building — Engineering staff will be working on survey work on the potential new location by the south parking lot as identified by the Park & Recreation Commission at the site visit. • New Trail Segment Along Coon Creek — The proposed new trail segment along the Coon Creek needed easement acquisition from the Mohlencamp property for this segment to move forward. Staff have had positive discussions with the family overseeing the estate and are working together on the next steps in the process. • GameTime Playground Grant — The application has been submitted, accepted, and orders for the 2024 equipment will be made once authorization is approved by City Council. This item is on the October 3'd City Council meeting agenda. • Playground Wood Fiber Mulch Top Offs — Staff have 12 of the playgrounds scheduled for wood fiber mulch top offs. We are doing more than the usual number of 5-6 playgrounds this year to get caught up. This is done to maintain a safe depth of mulch. If you have any questions or comments regarding any of the items mentioned above, or any items relating to parks or projects, feel free to contact Jason Baumunk or Dave Berkowitz. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e-mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. Weekly Parks Maintenance Update 8/18/23 • Trash and Recycling cycle was completed. • Mowing Cycle was completed. • Infield work at Hidden Creek North Baseball field was finished including prepping the site for the new shelter addition. • Completed the sod removal and ball field ag lime additions at both baseball field at Shadowbrook Park. • Assisted a resident with determining drainage elevations on his property that backs up to a City Park. • Fog sealing of trails was completed. • Seasonal staff have all finished for the summer. 8/25/23 • Trash and Recycling cycle was completed. • Mowing Cycle was completed, grass is growing very quickly in this weather. • Extra time was spent sweeping excess grass in multiple areas due to the rapid growth lately. • A broken climbing feature at the Lions Park playground was removed and that section of the equipment boarded up. Waiting for replacement parts. • Irrigation work continued. 8/31 /23 • Trash and Recycling cycle was completed. • Mowing Cycle was completed, grass is growing very quickly in this weather. • Extra time was spent sweeping excess grass in multiple areas due to the rapid growth lately. • Department was short staffed all week, mowing and trash were primarily the only maintenance items. • Took delivery of a new John Deere sidewalk/ice rink machine with a snowblower and broom. 9/08/23 • Trash and Recycling cycle was completed. • Mowing Cycle was completed. • Extra time was spent preparing ballfields for a weekend tournament. • Grade work was completed at the east Sunshine Park entrance to improve drainage. 9/15/23 • Trash and Recycling cycle was completed. • Mowing Cycle was completed. • Grade work at Hidden Creek North was completed in preparation for the ice-skating loop staff is trying to create this winter. • Picnic tables were delivered to the CC parking lot for the Fire Dept. open house event. Respectfully submitted, aaw) Jason Baumunk 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer - FROM: Jason Baumunk, Parks & Streets Operations Manager SUBJECT: A. Discuss Tree Lighting Options DATE: 10/05/23 INTRODUCTION The Park and Recreation Commission is requested to discuss options on doing a lighted tree and possibly a lighting ceremony this winter. DISCUSSION Staff is seeking direction from the Park & Recreation Commission on what they would like to do for a tree or other options for this holiday season. If a tree lighting ceremony is desired, staffing considerations and details of activities at the event must be discussed. BUDGET IMPACT City Council has set the budget for programing related events at $10,000. There is approximately $8,700 remaining in that budget to utilize for this item. ACTION REQUIRED The Park and Recreation Commission is requested to give staff direction on tree lighting options. Respectfully submitted, Jason Baumunk