HomeMy WebLinkAboutCC - October 3, 2023Ell I ="Iyj N I -
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
Regular City Council Meeting — Tuesday, October 3, 2023
Call to Order — 7:00 p.m.
Pledge of Allegiance
Resident Forum
Agenda Approval
1. Approval of Minutes (9/19/23 Regular)
Consent Items
2. Approve Payment of Claims — Finance
3. Approve Therapeutic Massage License —Administration
4. Authorize Initiating 2024 Equipment Proposals — Finance
5. Declare Costs/Order Assessment Roll/21-39/Tulip St. NW & 161st Ave. NW Reconstruction -
Engineering
6. Declare Costs/Order Assessment Roll/23-2/2023 Street Reconstruction - Engineering
7. Declare Costs/Order Assessment Roll/23-17/2023 Full Depth Reclamation - Engineering
8. Declare Costs/Order Assessment Roll/23-11A Through 23-11L, 23-15 Prairie Rd. NW & 23-16
Andover Blvd. NW/2023 Mill & Overlay = Engineering
9. Approve Collective Bargaining Agreement/Public Works —Administration
10. Order Improvement/Order Plans & Specs/23-13, WM Improvements - Crosstown Blvd. NW (RR
Tracks to 158th Ave. NW) - Andover Blvd. NW (Vale St. NW to Prairie Rd. NW) - Prairie Rd.
NW (Andover Blvd. NW to 157th Ave. NW) & 23-12A, Crosstown Blvd. NW Trail - Xeon St.
NW to Prairie Rd. NW — Engineering
11. Approve Support Letter to ACHD for Funding proposed Interchange at TH 65 and Bunker Lake
Boulevard —Engineering
12. Approve 2024 Residential Recycling Agreement with Anoka County - Administration
Discussion Items
13. Public Hearing — Consider Vacation & Re -Dedication of Easement — 3370 170th LN NW; PID#
08-32-24-14-0012 —Planning
14. Consider Variance Request —17337 Roanoke St NW; PID# 06-32-24-33-0016 — Samantha
Haupert & Colin Anderson (Applicants) —Planning
15. Declare Costs/Order Assessment Roll/Schedule Public Hearing/2023 Delinquent Utility Service
Charges, Mowing Fees, Tree Removal, False Alarm Fines and Misc. Abatement Fees Collection —
Administration
Staff Items
16. Administrator's Report —Administration
Mayor/Council Input
Adjournment
9r,
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.AN DOVE RM N.GOV
TO: Mayor and City Council
CC: Jim Dickinson, City Administrator
FROM: Michelle Hartner, Deputy City Clerk
SUBJECT: Approval of Minutes
DATE: October 3, 2023
The following minutes were provided by TimeSaver, reviewed by Administration, and
submitted for City Council approval:
September 19, 2023 Regular
The minutes are attached for your review.
ACTION REQUIRED
The City Council is requested to approve the above minutes.
Respectfully submitted,
Michelle Hartner
Deputy City Clerk
Attach: Minutes
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REGULAR ANDOVER CITY COUNCIL MEETING — SEPTEMBER 19, 2023
MINUTES
The Regular Bi -Monthly Meeting of the Andover City 1
Bukkila, September 19, 2023, 7:00 p.m., at the Andover
NW, Andover, Minnesota.
Councilmembers present:
Councilmembers absent:
Also present:
Jamie Barthel, Ted
h1111,
was called to order by Mayor
ill. 1685 Crosstown Boulevard
City Administrator, Jim Dickinson
Director of Public Works/City Engineer,
City Attorney, Scott Baumgartner
Others
APPROVAL
September S, 2023,
and Randy Nelson
by Engelhardt, to approve the Agenda as presented. Motion carried
Motion by Nelson, Seconded by Butler, to approve the September 5, 2023, Regular meeting
minutes as presented. Motion carried unanimously.
CONSENTITEMS
Regular Andover City Council Meeting
Minutes — September 19, 2023
Page 2
Item 2 Approve Payment of Claims
2 Item 3 Receive August 2023 City Investment Reports
3 Item 4 Receive August 2023 General Fund Budget Progress Report
4 Item 5 Receive August 2023 Community Center Update
5 Item 6 Accept Fire Prevention and Safety Grant (FP&S) Award (See Resolution R060-23)
6 Item 7 Approve Change Order #1/21-39/161st Ave. NW & Tulip St. NW Reconstruction (See
7 Resolution R061-23)
8 Item 8 Approve Request to Waive Tournament Fee for The MN Softball Military Appreciation
9 Tournament
10 Item 9 Approve Appointment — Building Permit Technician
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12 Motion by Butler, Seconded by Barthel, to approve of the Consent Agenda as read. Motion carried
13 unanimously.
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15 ANOKA COUNTYSHERIFFS OFFICE MONTHL Y REPOR T
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17 Commander Paul Lenzmeier provided a monthly report including 1,217 calls for service; however,
18 the lowest number of thefts year to date with only 12 thefts reported for the month of August. He
19 stated there were 7 DWI arrests for the month. He noted the deputies are being very proactive out
20 in the field in regard to these DWIs and added that one of the deputies just returned from the Drug
21 Recognition Evaluator Course, making three DREs out on the streets. He noted there were 327
22 traffic stops with 48 traffic arrests. He shared a significant call that came in on August 13`h, just
23 before 6:00 a.m., when a homeowner discovered three males wearing ski masks in his garage when
24 he woke up. He added that the homeowner was able to get the license plate information for the
25 vehicle that the males escaped in and it was an un -reported stolen vehicle. He shared that the State
26 Patrol had a pursuit with the vehicle but it was lost in St. Paul. He encouraged residents to remain
27 vigilant in protecting their properties and themselves. He shared that the deputies also went out in
28 August for tobacco compliance checks at all 16 businesses. He noted that only one business failed
29 the compliance check and added that the deputies will be doing liquor license compliance checks
30 in the coming weeks. He shared that the Sheriffs Office Open House is this Thursday. He stated
31 they have been in a good place with hiring and only have a short list of open positions remaining.
32 He noted they should be fully staffed in the next six months.
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34 Councilmember Nelson asked how many more deputies will be needed to be fully staffed.
35 Commander Lenzmeier stated they will only need three more deputies. He explained there will
36 also be some promotions in that time period and would like to bring on five new deputies.
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38 Councilmember Nelson asked if there are any upcoming retirements. Commander Lenzmeier
39 noted this accounts for upcoming retirements.
40
41 DISCUSS/REVIEW UPDATED 2024 LAW ENFORCEMENT PROPOSAL
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43 The City Council is requested to consider rescinding the August 15`h approval of the 2024 Anoka
44 County Sheriff s Office Contract and consider approval of the updated contract.
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Regular Andover City Council Meeting
Minutes — September 19, 2023
Page 3
Mr. Dickinson reviewed the Staff report and updates to the 2024 Anoka County Sheriff's Office
contract concerning the removal of school resource officers. He shared that the updated contract
has been reviewed by administration, the Sheriff's Office, and the attorney.
Councilmember Nelson asked if they could look at doing a liability waiver that was drafted in a
way that would specifically address this. Mayor Bukkila stated that would be contradictory of State
law. Mr. Baumgartner reiterated this would be asking law enforcement not to enforce the law and
asking the County Attorney to not prosecute under the law. He noted this would do nothing in
terms of civil liability against the officers.
Mr. Baumgartner shared that he has looked at this many different ways to try to get it to work and
there seems to be no solutions outside of the governor addressing this in a special session.
Mr. Dickinson stated the decision sits at the County level to bring them back. He noted Anoka
County is the insurer for this. He added that most of the State is insured through the League of
Minnesota Cities Insurance Trust. He stated Andover is looking to Anoka County to make the best
decision from a self-insurance perspective.
Mayor Bukkila added they are not escaping the liability aspect as they are members of the
insurance trust. She noted if court cases come from any of the cities that are still moving forward
with their SROs then Andover will still pay for this expense with premiums.
Mr. Dickinson shared that since school has started for this year, three metro law enforcement
organizations have pulled out of schools due to incidents within the school.
Mayor Bukkila shared her appreciation for the Anoka County Sheriff's Office's flexibility with
this contract. She noted her concern with not having anticipated assuming over $100,000 in their
budget to maintain these officers. She stated the budget had already been set for the 2023 year and
now they are acting on the law after the fact. She noted this update helps achieve the objectives set
and sets the City up to be able to restore the program when this law is changed. She added she
does not see the governor bringing this forward for a special session.
Mr. Baumgartner asked for clarification on the language of the new contract and if the Sheriff's
Office will now be providing two full-time deputy -sheriffs to be assigned to community -oriented
policing. He asked if this is what would be preplacing the SRO roles. Mr. Dickinson replied yes.
Mayor Bukkila cautioned against using the language `SRO' as this language has been redacted.
Motion by Barthel, Seconded by Nelson, to rescind the approval from August 15, 2023 for the
2024 Anoka County Sheriff's Office Law Enforcement Contract. Motion carried unanimously.
Motion by Butler, Seconded by Nelson, to approve the updated 2024 Anoka County Sheriff's
Office Law Enforcement Contract. Motion carried unanimously.
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Regular Andover City Council Meeting
Minutes — September 19, 2023
Page 4
PUBLIC HEARING - 2024-2028 CAPITAL IMPROVEMENT PLAN
The City Council is requested to hold a Public Hearing to give the public an opportunity to
comment on the proposed 2024-2028 Capital Improvement Plan.
Mr. Dickinson reviewed the Staff report concerning the public hearing for the 2024-2028 Capital
Improvement Plan. He noted the Capital Improvement Plan is available on the City website as well
as by request. He explained the process of the Capital Improvement Plan. He shared that the focus
for the 2024-2028 Capital Improvement Plan is water, streets, fire, and other infrastructure basics.
Mayor Bukkila asked where the Capital Improvement Plan document can be found on the website.
Mr. Dickinson stated it is on the website within the Finance Department. He added that he can put
it on the front page of the website for the first month.
Councilmember Nelson asked how the $6,100,000 for the Red Oaks Neighborhood goes into the
budget for the water when it is going to be reimbursed. Mr. Dickinson explained there will be an
expenditure then a revenue that will come in later. He noted they reflect the expenditure but it will
not affect the taxpayers as it is funded through the State.
Motion by Butler, Seconded by Nelson, to open the public hearing at 7:24 p.m. Motion carried
unanimously.
Rhonda Ganske, 2159 153d Lane, came forward and commented on the rural reserve area analysis
and sanitary sewer that is proposed for 2024 and 2025. She stated this item has a budget of
$4,520,000 which includes $2,770,000 in sewer revenue bonds and $1,600,000 in assessments.
She shared it is important to find out if the citizens of Andover actually want this area developed,
especially if they are going to be asked to pay such a high amount for this to happen. She added
this was discussed at the February 28, 2023 Council Workshop meeting and it was stated then that
the 1,000 acres in this area contain a high percentage of wetlands and floodplains. She continued
and stated that Tim Kelley from the Coon Creek Watershed District shared that they have run three
scenarios and two of the scenarios show no significant changes in the developable land and the
third scenario may allow for an additional 40 acres of developable land with strategic ponding.
She shared that she thinks the citizens of Andover should be able to vote as to whether they would
like this rural reserve to be developed. She stated if the goal is to improve the Coon Creek water
management and floodplain, she suggested finding other options that could be presented to the
citizens that could have a lower price tag.
Motion by Butler, Seconded by Barthel, to close the public hearing at 7:27 p.m. Motion carried
unanimously.
Mr. Dickinson explained these assessments Ms. Ganske referred to would be to developers, not to
the residents. He explained these assessments are items for the City to get its infrastructure out
there to be able to serve an area. He noted this goes through a rigorous process from an
environmental perspective and infrastructure perspective.
Cl
Regular Andover City Council Meeting
Minutes — September 19, 2023
Page 5
Mayor Bukkila reiterated that developers pay for development and this is a financial mechanism
for the developers to stretch out these payments in a plan and agreement with the City to put the
infrastructure in place.
Motion by Barthel, Seconded by Nelson, to adopt Resolution No. R062-23 adopting the City of
Andover 2024-2028 Capital Improvement Plan. Motion carried unanimously.
ADMINISTRATOR'S REPORT
10 City Staff updated the Council on the administration and city department activities, legislative
11 updates, updates on development/CIP projects, and meeting reminders/community events.
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13 (Administrative Staff Report) Mr. Dickinson reviewed the Administrative Staff report. He noted
14 there have been 49 building permits for single-family homes; however, lot inventory is low. He
15 noted there are many meetings he will be attending on behalf of the City including QCTV, North
16 Metro Mayors, and Metro Cities Policy Committee meetings. He stated fiber companies have
17 recently been showing interest in projects in Andover. He noted there may be some complex
18 proposals and items coming forward over the next year. He added he has not heard from the
19 residents that there is an issue with high-speed internet in the City. He shared that calls for code
20 enforcement are up currently. He noted they have been spending their time on the budget and the
21 Capital Improvement Plan.
22
23 (Public Works/Engineering Department Report) Mr. Berkowitz reviewed the Public Works and
24 Engineering Department report. He gave an update on the roundabout on Prairie Road and shared
25 that the construction continues with an anticipated completion date at the end of October. He
26 shared that at the next workshop meeting they will be discussing the roundabout designs for
27 Nightingale Street and Crosstown Boulevard, as well as Nightingale Street and Veterans Memorial
28 Boulevard. He stated the discussion will start with the Council and will then transition into public
29 outreach. He added they are working through the assessment process of the nearly 1,200 homes
30 that have been impacted by roadway improvements. He stated this is coming in under the
31 feasibility study for all of them. He noted they will hold a public hearing on this on November 8a'.
32 He noted they are working on finishing the CIP items for 2023, including Fire Station #2 where
33 work will start in the next few weeks. He added they are now working forward in anticipation of
34 2024 projects. He explained one of the big water projects for 2024 is to loop the system out
35 Crosstown Boulevard to Prairie Road and around to Andover Boulevard. He noted there are
36 requests for proposals out now for this project and they are working towards getting a consultant
37 online to start this design. He gave an update on the Legacy at Petersen Farms development and
38 noted there is a pre -construction meeting scheduled for this week and they anticipate grading to
39 start in the coming weeks. He noted the Fields at Winslow Cove development now has curb down
40 and pavement should be going down in the next few weeks. He shared they are continuing to
41 pothole patch whenever it is warm enough. He added they are still out mowing every week as well.
42 He noted the yield of water on the municipal water system has been very high and shared the push
43 for water conservation to extend water use restrictions through the end of September.
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Regular Andover City Council Meeting
Minutes — September 19, 2023
Page 6
1 Councilmember Nelson asked if well #7 was now complete. Mr. Berkowitz said yes and explained
2 the walls were deteriorating and had to be replaced by the Public Works workers.
4 Councilmember Nelson shared that the Public Works workers did a great job with this project as
5 children can now not get on top of the well. He noted this could have been a huge liability if a
6 child had climbed onto the roof, then fell off. He added the well looks fantastic.
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MA FORICO UNCIL INPUT
Mayor Bukkila thanked the residents who were able to attend the Fire Department's Open House.
She noted they also had the Movie in the Park at Sunshine Park on Saturday evening and shared
that she hopes there will be more events like this next summer. She added the North Metro Mayor's
Association meeting is tomorrow evening and they will be having discussions regarding the SRO
programs that are affecting the cities. She reiterated that the Sheriffs Office Open House will be
held on Thursday.
Councilmember Nelson reiterated the Fire Department Open House was an awesome event and
hopes the residents will also attend the Sheriff s Office Open House.
ADJOURNMENT
Motion by Butler, Seconded by Barthel, to adjourn. Motion carried unanimously. The meeting
adjourned at 7:40 p.m.
Respectfully submitted,
Ava Rokosz, Recording Secretary
REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — SEPTEMBER 19, 2023
TABLE OF CONTENTS
PLEDGE OF ALLEGIANCE ...............................
RESIDENT FORUM ............................................
AGENDA APPROVAL ........................................
APPROVAL OF MINUTES .................................
CONSENT ITEMS ...............................................
Item 2 Approve Payment of Claims ...............
Item 3 Receive August 2023 City Investment
Item 4 Receive August 2023 General Fund B
Item 5 Receive August 2023 Community Ce
Item 6 Accept Fire Prevention and Safety Gr
Item 7 Approve Change Order #1/21-39/1615
(R061-23) ............................................
Item 8 Approve Request to Waive Tourname
Appreciation Tournament.. .........
Item 9 Approve Appointment — Building Pen
ANOKA COUNTY SHERIFF'S, OFFICE MON]
DISCUSS/REVIEW UPDATED 2024 LAW ENI
PUBLIC HEARING - 2024-2028 CAPITAL IMF
...................................................................... 1
...................................................................... 1
...................................................................... 1
...................................................................... 1
...................................................................... 1
...................................................................... 2
Reports.::..............................................2
udget Progress Report .................................. 2
nterUpdate .................................................. 2
ant (FP&S) Award (R060-23) ...................... 2
Ave. NW & Tulip St. NW Reconstruction
......... ........................... 2
nt Fee for The MN Softball Military
ADMINISTRATOR S REPORT .......................................
MAYOR/COUNCIL INPUT ......... _......... .........
................................................ 2
............................................... 2
T........................................... 2
PROPOSAL ......................... 2
PLAN................................... 4
............................................... 5
.............................................. 6
.............................................. 6
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO:
Mayor and Councilmembers
CC:
Jim Dickinson, City Administrator
FROM:
Lee Brezinka, Finance Manager
SUBJECT:
Payment of Claims
DATE:
October 3, 2023
Attached are disbursement edit lists for claims related to the on-going business of the City of Andover.
DISCUSSION
Claims totaling $87,932.80 on disbursement edit list #1-2 from 09/20/2023 to 09/27/2023 have been issued and
released.
Claims totaling $1,145,499.45 on disbursement edit list #3 dated 10/03/2023 will be issued and released upon
approval.
BUDGET IMPACT
The edit lists consist of routine payments with expenses being charged to various department budgets and
projects.
ACTION REQUESTED
The Andover City Council is requested to approve total claims in the amount of $1,233,432.25. Please note
that Council Meeting minutes will be used as documented approval.
R/Ile
spectfully submitted,
�
Lee Brezinka
Attachments: Check Proof Lists
Accounts Payable
Computer Check Proof List by Vendor N66 R�
User: BrendaF
Printed: 09/20/2023 - 11:31AM
Batch: 00420.09.2023
Invoice No Description Amount Payment Date Acct Number Reference
Vendor: AndLacm Andover Area Lacrosse Assn Check Sequence: l ACH Enabled: False
31720 Tournament Damage Deposit 250.00 09/20/2023 0101-00000-24201
Check Total: 250.00
Vendor: AndAthle Andover Athletic Association Check Sequence: 2 ACH Enabled: False
26799 Tournament Damage Deposit 250.00 09/20/2023 0101-00000-24201
Check Total: 250.00
Vendor: AndBaseb Andover Baseball Association Check Sequence: 3 ACH Enabled: False
25121 Tournament Damage Deposit 250.00 09/20/2023 0101-00000-24201
29711 Refund Various Key Deposits 700.00 09/20/2023 0101-00000-24201
Check Total: 950.00
Vendor: AndCenlc Andover Center Iee Club Check Sequence: 4 ACH Enabled: False
2023 -2024 Half Page Program Ad 200.00 09/20/2023 2130-44300-61325
Check Total: 200.00
Vendor: AndFootb Andover Football Association Check Sequence: 5 ACH Enabled: False
Tournament Deposit & Various Bldg Code Depo 1,150.00 09/20/2023 0101-00000-24201
Check Total: 1,150.00
Vendor: AndGirlB Andover Girls High School Check Sequence: 6 ACH Enabled: False
2023 -2024 Hockey Program SA - Half Page 300.00 09/20/2023 2130-44300-61325
Check Total: 300.00
Vendor: AndYHock Andover Huskies Youth Hockey Association Check Sequence: 7 ACH Enabled: False
28090 Deposits for Tournament Damage & Rink Maino 650.00 09/20/2023 0101-00000-24201
AP -Computer Check Proof List by Vendor (09/20/2023 - 11:31 AM) Page 1
Invoice No Description Amount Payment Date Acct Number Reference
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
AP -Computer Check Proof List by Vendor (09/20/2023 - 11:31 AM) Page 2
Check Total:
650.00
Vendor: AnkCity
City of Anoka
Check Sequence: 8
INVOI716
Traffice Signal - 7th Ave & 143rd
32.52
09/20/2023
0101-43400-62005
INVOI717
Traffice Signal -Bunker& 7th Ave
32.59
09/20/2023
0101-43400-62005
Check Total:
65.11
Vendor: AnkCol4
Anoka Co Recorder
Check Sequence: 9
#23-28559-(520)
Recording Fees
46.00
09/20/2023
0101-41500-63215
Check Total:
46.00
Vendor: BanKoe
Ban-Koe Companies, Inc
Check Sequence: 10
408227
Restore Fire Panel
269.00
09/20/2023
2130-44000-63105
Check Total:
269.00
Vendor: CedMFrld
Cedar Management, Inc
Check Sequence: 11
08/31/2023 AN
August 2023 Labor
63.00
09/20/2023
4520-49300-63105
7/31/23 Mgmt
July 2023 Management Fees
200.00
09/20/2023
4520-49300-63010
8/31/23 Mgmt
August 2023 Management Fees
200.00
09/20/2023
4520-49300-63010
Check Total:
463.00
Vendor: Centerpt
CenterPoint Energy
Check Sequence: 12
2001737-2
2527 Bunker Lk Blvd - Unit #2 - (4-Plex)
13.64
09/20/2023
4520-49300-62015
6403279835-3
2511 Bunker Lk Blvd- Residential (Duplex)
20.93
09/20/2023
4520-49300-62015
Check Total:
34.57
Vendor: CintasGK
Cintas Corp
Check Sequence: 13
4139961284
Credit for Invoice Paid Twice
-100.76
09/20/2023
0101-42200-62200
4139961364
Credit for Invoice Paid Twice
-160.11
09/20/2023
6100-48800-61020
4158858335
Floor Mat Rental
157.63
09/20/2023
5100-48100-62200
4159572540
Uniform Cleaning & Shop Towels
144.49
09/20/2023
610048800-61020
4159572713
Uniform Cleaning
168.64
09/20/2023
0101-43100-61020
4159572713
Uniform Cleaning
24.10
09/20/2023
0101-43300-61020
4159572713
Uniform Cleaning
96.33
09/20/2023
0101-45000-61020
4159572713
Uniform Cleaning
24.10
09/20/2023
5100-48100-61020
4159572713
Uniform Cleaning
48.17
09/20/2023
5200-48200-61020
4167166061
Floor Mat Rental
44.44
09/20/2023
0101-41930-62200
4167166165
Floor Mat Rental
157.63
09/20/2023
510048100-62200
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
AP -Computer Check Proof List by Vendor (09/20/2023 - 11:31 AM) Page 2
Invoice No Description Amount Payment Date Acct Number Reference
4167166182
Floor Mat Rental
46.62
09/20/2023
0101-41910-62200
4167166232
Uniform Cleaning & Shop Towels
130.08
09/20/2023
6100-48800-61020
4167166232
Uniform Cleaning
6.03
09/20/2023
0101-43100-61020
4167166232
Uniform Cleaning
0.86
09/20/2023
0101-43300-61020
4167166232
Uniform Cleaning
3.44
09/20/2023
0101-45000-61020
4167166232
Uniform Cleaning
0.86
09/20/2023
5100-48100-61020
4167166232
Uniform Cleaning
1.72
09/20/2023
5200-48200-61020
4167166319
Uniform Cleaning
157.81
09/20/2023
0101-43100-61020
4167166319
Uniform Cleaning
22.55
09/20/2023
0101-43300-61020
4167166319
Uniform Cleaning
90.14
09/20/2023
010145000-61020
4167166319
Uniform Cleaning
22.56
09/20/2023
510018100-61020
4167166319
Uniform Cleaning
45.07
09/20/2023
5200-48200-61020
Check Total:
1,132.40
Vendor: Divisil6
Division 16 Electric, LLC
Check Sequence: 14
ACH Enabled: False
7814
Mulitport Insulated Connectors
154.62
09/20/2023
510048100-61005
Check Total:
154.62
Vendor: DLT
DLT Solutions, Inc.
Check Sequence: 15
ACH Enabled: False
S1623396
Architecture Engineering & Construction Contra
4,312.30
09/20/2023
0101-41600-62305
Check Total:
4,312.30
Vendor: ECM
ECM Publishers, Inc.
Check Sequence: 16
ACH Enabled: False
964189
Monthly Recycling Program
265.00
09/20/2023
010146000-63025
964821
2024 - 2028 CIP Publishing
20.00
09/20/2023
5100-48100-63025
964821
2024- 2028 CIP Publishing
20.00
09/20/2023
4110-49300-63025
964821
2024 - 2028 CIP Publishing
20.00
09/20/2023
4120-49300-63025
964821
2024 - 2028 CIP Publishing
24.70
09/20/2023
4140-49300-63025
964822
Sept 2023 PH Haupert/Anderson VA
78.65
09/20/2023
0101-41500-63025
Check Total:
428.35
Vendor: GaryCarl
Gary Carlson Equipment
Check Sequence: 17
ACH Enabled: False
129952-1
BOMAG BT50 RAMMER 4 CYCLE
985.15
09/20/2023
510048100-61205
129952-1
BOMAG BT50 RAMMER 4 CYCLE
985.16
09/20/2023
5200-48200-61205
129952-1
BOMAG BT50 RAMMER 4 CYCLE
985.15
09/20/2023
5300-48300-61205
Check Total: 2,955.46
Vendor: Grainger Grainger Check Sequence: 18 ACH Enabled: False
9822308640 Lead & Wire Seals 146.64 09/20/2023 5100-48100-61150
AP -Computer Check Proof List by Vendor (09/20/2023 - 11:31 AM) Page 3
Invoice No Description Amount Payment Date Acct Number Reference
9822819042
Misc. Water Supplies
86.40
09/20/2023
5100-48100-61135
9826049273
Misc. Water Supplies
129.24
09/20/2023
5100-48100-61135
9826619125
Union Check Valve
123.44
09/20/2023
5100-48100-61120
Check Total:
485.72
Vendor: HavenHom
Haven Homes
Check Sequence: 19
ACH Enabled: False
16667 - Escrow
16667 Inca Street NW - Partial
5,000.00
09/20/2023
7200-00000-24204
16667 -Insp Fee
16667 Inca Street NW - Partial
-75.00
09/20/2023
0101-41600-54180
Check Total:
4,925.00
Vendor: HighPtNw
High Point Networks
Check Sequence: 20
ACH Enabled: False
232949
Networks Disaster & Recovery Backup Service
33.70
09/20/2023
0101-41420-62305
232949
Networks Disaster & Recovery Backup Service
3.00
09/20/2023
2130-44000-62305
232949
Networks Disaster & Recovery Backup Service
5.00
09/20/2023
5100-48100-62305
232949
Networks Disaster & Recovery Backup Service
5.00
09/20/2023
5200-48200-62305
232949
Networks Disaster & Recovery Backup Service
3.00
09/20/2023
5300-48300-62305
Check Total:
49.70
Vendor: InnovOff
Innovative Office Solutions, LLC
Check Sequence: 21
ACH Enabled: False
IN4322164
Foam Soap/Laundry Detergent & Paper Towels
1,696.89
09/20/2023
2130-44000-61020
Check Total
1,696.89
Vendor: Insight
Insight Public Sector
Check Sequence: 22
ACH Enabled: False
1101048438
HP Printer Transfer Belt
-120.00
09/20/2023
0101-41600-61005
1101048438
HP Printer Transfer Belt
-156.06
09/20/2023
4140-49300-61005
1101088680
WD Red Pro Hard Drive
413.64
09/20/2023
0101-41420-61225
1101091261
HPE Aruba AP -615- Wireless Access Point
1,195.12
09/20/2023
0101-41420-61225
Check Total:
1,332.70
Vendor: InstrRes
Instrumental Research, Inc
Check Sequence: 23
ACH Enabled: False
5101
August 2023 Total Coliform Testing
300.00
09/20/2023
5100-48100-63005
Check Total:
300.00
Vendor: InterBat
Interstate All Battery Center
Check Sequence: 24
ACH Enabled: False
1901201010873
Batteries
142.95
09/20/2023
0101-41910-61120
Check Total:
142.95
Vendor: KinectliG
Kinect Energy Group
Check Sequence: 25
ACH Enabled: False
AP -Computer Check Proof List by Vendor (09/20/2023 - 11:31 AM) Page 4
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
364669/11171502
August 2023 Public Works
97.47
09/20/2023
0101-41930-62015
364669/11171508
August 2023 Community Center
7,976.72
09/20/2023
2130-44000-62015
Check Total:
8,074.19
Vendor: Laborind
Labor and Industry
Check Sequence: 26
ACH Enabled: False
ABR0309021X
Public Works Pressure Vessel
40.00
09/20/2023
0101-41930-63005
ABR0309741X
Fire Station #3 Pressure Vessel
10.00
09/20/2023
0101-41920-63005
ABR0310537X
Fire Station #2 Pressure Vessel
10.00
09/20/2023
010141920-63005
ABR0310538X
Fire Station #1 Pressure Vessel
10.00
09/20/2023
0101-41920-63005
Check Total:
70.00
Vendor: LundequR.
Raquell Lundequam
Check Sequence: 27
ACH Enabled: False
28672
Tournament Damage Deposit
250.00
09/20/2023
0101-00000-24201
Check Total:
250.00
Vendor: Menards
Menards Inc
Check Sequence: 28
ACH Enabled: False
2558
Bulbs
139.98
09/20/2023
0101-41930-61120
2787
On Demand Torch
66.48
09/20/2023
5100-48100-61205
2912
Pro Spray Paint
29.94
09/20/2023
5100-48100-61120
Check Total:
236.40
Vendor: MNStFrCh
Minnesota State Fire Chiefs Association
Check Sequence: 29
ACH Enabled: False
5923
Conference Registration - S. Zenner
325.00
09/20/2023
0101-42200-61315
Check Total:
325.00
Vendor: ODP Bus
ODP Business Solutions, LLC
Check Sequence: 30
ACH Enabled: False
327060367001
CC Office Depot Supplies
128.90
09/20/2023
2130-44000-61005
327060367001
CC Office Depot Supplies
128.89
09/20/2023
2130-44300-61005
327062319001
CC Office Depot Supplies
25.99
09/20/2023
2130-44000-61005
327062319001
CC Office Depot Supplies
25.99
09/20/2023
2130-44300-61005
327424073001
Office Supplies
40.49
09/20/2023
0101-41500-61005
327519153001
Copie Paper
889.95
09/20/2023
0101-41420-61005
327519153001
CH Office Supplies
20.99
09/20/2023
0101-42300-61005
327519153001
CH Office Supplies
16.79
09/20/2023
0101-41500-61005
327519153001
CH Office Supplies
12.60
09/20/2023
0101-41600-61005
327519153001
CH Office Supplies
8.39
09/20/2023
0101-41230-61005
327519153001
CH Office Supplies
4.20
09/20/2023
010141300-61005
327519153001
CH Office Supplies
8.40
09/20/2023
0101-41400-61005
327519153001
CH Office Supplies
12.59
09/20/2023
0101-41200-61005
AP -Computer Check Proof List by Vendor (09/20/2023 - 11:31 AM) Page 5
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
328841318001
Office Supplies
51.78
09/20/2023
0101-46000-61005
Check Total:
1,375.95
Vendor: OReiAuto
O'Reilly Auto Parts
Check Sequence: 31
ACH Enabled: False
3253-355133
Absorbent
76.93
09/20/2023
0101-42200-61020
Check Total:
76.93
Vendor: PeterAmy
Amy Peterson
Check Sequence: 32
ACH Enabled: False
Home Improvement Grant
5,000.00
09/20/2023
2110-46500-63010
Check Total:
5,000.00
Vendor: ProtivSc
Scott Protivinsky
Check Sequence: 33
ACH Enabled: False
2023
2023 Medical Reimbursement
2,934.00
09/20/2023
7100-00000-21218
Check Total:
2,934.00
Vendor: Reg 7AA
Region 7AA
Check Sequence: 34
ACH Enabled: False
Tournament Damage Deposit
250.00
09/20/2023
0101-00000-24201
Check Total:
250.00
Vendor: SabrePlu
Sabre Plumbing, Heating and A/C
Check Sequence: 35
ACH Enabled: False
120004368694
Duplicate Permit - Not Tied to Permit
176.00
09/20/2023
010142300-52195
Check Total:
176.00
Vendor: SnapOn
Snap-On Industrial
Check Sequence: 36
ACH Enabled: False
ARV/58583299
Tool
12.75
09/20/2023
6100-48800-61205
Check Total:
12.75
Vendor: StarTri2
Star Tribune
Check Sequence: 37
ACH Enabled: False
10962115
10/01/23 - 10/29/231Pad Subscription
27.78
09/20/2023
010141200-61320
Check Total:
27.78
Vendor: SterlTro
Sterling Trophy
Check Sequence: 38
ACH Enabled: False
32125
Fireman Gold Resin Trophy
35.00
09/20/2023
0101-42200-61060
Check Total:
35.00
Vendor: Timesave
Timesaver
Check Sequence: 39
ACH Enabled: False
AP -Computer Check Proof List by Vendor (09/20/2023 - 11:31 AM) Page 6
Invoice No Description Amount Payment Date Acct Number Reference
M28527
Park & Recreation Meeting
159.00
09/20/2023
010145000-63005
M28527
City Council Meeting
222.75
09/20/2023
0101-41100-63005
Check Total:
381.75
Vendor: TotalCon
Total Control Systems, Inc
Check Sequence: 40
ACH Enabled: False
10852
Changed Motor Connections
2,494.92
09/20/2023
5100-48100-63100
Check Total:
2,494.92
Vendor: TCGarage
Twin City Garage Door Co.
Check Sequence: 41
ACH Enabled: False
Z251681
Inspection & General Maint on Cold Storage Do
370.00
09/20/2023
0101-41950-63105
Z252016
Inspection & General Maint on WTP Doors
370.00
09/20/2023
5100-48100-63105
Check Total:
740.00
Vendor: UhlCompa
Uhl Company
Check Sequence: 42
ACH Enabled: False
55634A
Cleaning Condenser for Locker Room AHU
1,246.00
09/20/2023
2130-44300-63105
Check Total:
1,246.00
Vendor: WalterRR
Walters Recycling & Refuse Inc
Check Sequence: 43
ACH Enabled: False
7263021
09/23 Rental Property Garbage Service
370.13
09/20/2023
4520-49300-62020
Check Total:
370.13
Vendor: WSB
WSB & Associates, Inc.
Check Sequence: 44
ACH Enabled: False
R-021090-000-10
LS #1 - Piping & Valve Vault
1,389.00
09/20/2023
4120-49300-63005
R-022965-000-2
Nightingale & Crosstown Rndbt
1,630.46
09/20/2023
4140-49300-63005
R-022965-000-2
Nightingale & Vet Mem Rndbt
1,630.47
09/20/2023
4140-49300-63005
Check Total: 4,649.93
Total for Check Run: 51,270.50
Total of Number of Checks: 44
AP -Computer Check Proof List by Vendor (09/20/2023 - 11:31 AND Page 7
Accounts Payable
Computer Check Proof List by Vendor
User: BrendaF
Printed: 09/27/2023 - 10:57AM
Batch: 00425.09.2023
A�N6gR
Invoice No
Description
Amount
Payment Date
Acct Number Reference
Vendor: BordFood
Border Foods
Uniform Cleaning & Shop Towels
188.47
Check Sequence: I ACH Enabled: False
14254 - Escrow
14254 Inca Street NW
6,000.00
09/27/2023
7200-00000-24204
14254 -Insp Fee
14254 Inca Street NW
-75.00
09/27/2023
0101-41600-54180
Check Total: 5,925.00
Vendor: CintasGK
Cintas Corp
4159572431
Floor Mat Rental
100.76
4168656951
Uniform Cleaning & Shop Towels
188.47
4168656951
Uniform Cleaning
6.03
4168656951
Uniform Cleaning
0.86
4168656951
Uniform Cleaning
3.44
4168656951
Uniform Cleaning
0.86
4168656951
Uniform Cleaning
1.72
4168656966
Floor Mat Rental
46.62
4168656968
Floor Mat Rental
44,44
4168657140
Uniform Cleaning
157.81
4168657140
Uniform Cleaning
22.55
4168657140
Uniform Cleaning
90.14
4168657140
Uniform Cleaning
22.56
4168657140
Uniform Cleaning
45.07
Check Total:
731.33
Vendor: DelmOil
Dehn Oil Company
102579
Unleaded Fuel
4,222.85
102580
Diesel Fuel
9,251.75
Check Total:
13,474.60
Vendor: DiamMow
Diamond Mowers, LLC
249227
1- 1/2" Bearing Snow Blower for Unit 404-115C
200.61
Check Sequence: 2 ACH Enabled: False
09/27/2023 0101-42200-62200
09/27/2023 6100-48800-61020
09/27/2023 0101-43100-61020
09/27/2023 0101-43300-61020
09/27/2023 0101-45000-61020
09/27/2023 5100-48100-61020
09/27/2023 5200-48200-61020
09/27/2023 0101-41910-62200
09/27/2023 0101-41930-62200
09/27/2023 0101-43100-61020
09/27/2023 0101-43300-61020
09/27/2023 0101-45000-61020
09/27/2023 5100-48100-61020
09/27/2023 5200-48200-61020
Check Sequence: 3 ACH Enabled: False
09/27/2023 6100-48800-61045
09/27/2023 6100-48800-61050
Check Sequence:4
09/27/2023 6100-48800-61115
ACH Enabled: False
AP -Computer Check Proof List by Vendor (09/27/2023 - 10:57 AND Page 1
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Check TotaL
200.61
Vendor: FacMotor
Factory Motor Parts Company
Check Sequence: 5
ACH Enabled:
False
128-Z14350
Battery
160.32
09/27/2023
6100-48800-61115
Check Total:
160.32
Vendor: ForceAm
Force America Distributing LLC
Check Sequence: 6
ACH Enabled:
False
IN001-1761924
Spring Loaded Belt Tensioner
229.22
09/27/2023
610048800-61115
Check Total:
229.22
Vendor: InterBat
Interstate All Battery Center
Check Sequence: 7
ACH Enabled:
False
1901201010899
Batteries
25.50
09/27/2023
0101-41910-61120
Check Total:
25.50
Vendor: KraabeBr
Brian Kmabel
Check Sequence: 8
ACH Enabled:
False
Sept 2023
September 2023 Medical Reimbursement
164.90
09/27/2023
7100-00000-21218
Check Total
164.90
Vendor: LMNCIT
League of Minnesota Cities
Check Sequence: 9
ACH Enabled:
False
21410
Deductible -Claim#00493958
213.84
09/27/2023
6200-48900-62105
Check Total:
213.84
Vendor: LegShiel
Legal Shield
Check Sequence: 10
ACH Enabled:
False
31833
September 2023 Premium
50.85
09/27/2023
0101-00000-21219
Check Total:
50.85
Vendor: MadNatlL
Madison National Life Ins Co, Inc
Check Sequence: I I
ACH Enabled:
False
1579959/026986
October 2023 LTD Premium
888.91
09/27/2023
0101-00000-21216
Check Total:
888.91
Vendor: MarkExce
Mark of Excellence Homes Inc
Check Sequence: 12
ACH Enabled:
False
Escrow
Catcher's Creek East
824.58
09/27/2023
7200-00000-24202
Interest
Catcher's Creek East
6.37
09/27/2023
7200-41400-56910
Check Total:
830.95
Vendor: Menards
Menards Inc
Check Sequence: 13
ACH Enabled:
False
AP -Computer Check Proof List by Vendor (09/27/2023 - 10:57 AM)
Page 2
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
2983
Tools
75.47
09/27/2023
0101-41930-61205
3260
Vacuum Breaker Repair Kit
5.74
09/27/2023
0101-41920-61120
Check Total:
81.21
Vendor: MNLifeln
Minnesota Life Insurance Company
Check Sequence: 14
ACH Enabled: False
0034706
October 2023 Premium - 04805941-00
17.50
09/27/2023
0101-42200-60330
0034706
October 2023 Premium -04805941-00
45.60
09/27/2023
0101-00000-21205
0034706
October 2023 Premium -04805941-00
259.32
09/27/2023
7100-00000-21218
0034706
October 2023 Premium -04805941-00
1,959.45
09/27/2023
0101-00000-21205
Check Total:
2,281.87
Vendor: ODP Bus
ODP Business Solutions, LLC
Check Sequence: 15
ACH Enabled: False
326888649001
PW Office Depot Supplies
3.22
09/27/2023
010143100-61005
326888649001
PW Office Depot Supplies
2.15
09/27/2023
010143200-61005
326888649001
PW Office Depot Supplies
7.52
09/27/2023
0101-45000-61005
326888649001
PW Office Depot Supplies
1.51
09/27/2023
0101-46000-61005
326888649001
PW Office Depot Supplies
5.37
09/27/2023
5100-48100-61005
326888649001
PW Office Depot Supplies
10.32
09/27/2023
5200-48200-61005
326888649001
Office Supplies
27.13
09/27/2023
6100-48800-61005
Check Total:
5722
Vendor: OReiAuto
O'Reilly Auto Parts
Check Sequence: 16
ACH Enabled: False
3253-358046
Micro -V Belt
39.46
09/27/2023
-6100-48800-61115
3253-358078
Floor Mat for Unit #18-66
74.99
09/27/2023
6100-48800-61115
3253-358259
Micro -V Belt
41.27
09/27/2023
6100-48800-61115
3253-358284
Belt & Oil Filter
97.89
09/27/2023
610048800-61115
Check Total:
253.61
Vendor: OxySvcCo
Oxygen Service Company
Check Sequence: 17
ACH Enabled: False
0003562859
Cylinders
68.03
09/27/2023
6100-48800-61120
Check Total:
68.03
Vendor: R&RBrake
R & R Suspension
Check Sequence: 18
ACH Enabled: False
7969
Parts for Unit#202
835.00
09/27/2023
6100-48800-61115
Check Total:
835.00
Vendor: SafetyKl
Safety-Klcen
Check Sequence: 19
ACH Enabled: False
92514707
30G Parts Washer Service - Solvent
375.69
09/27/2023
610048800-61105
AP -Computer Check Proof List by Vendor (09/27/2023 - 10:57 AM) Page 3
Invoice No Description Amount Payment Date Acct Number Reference
Check Total:
Vendor: SuperVis Superior Vision Insurance
0000766746 October 2023 Premium
0000766746 October 2023 Premium
375.69
Check Sequence: 20
146.53 09/27/2023 0101-00000-21222
10.93 09/27/2023 7100-00000-21218
Vendor: UnigTmc
Check Total:
157.46
Check Sequence: 23
Vendor: TCGarage
Twin City Garage Door Co.
1,298.00
Check Sequence: 21
Z251139
Inspection & General Maintenance on
Overhead
437.00
09/27/2023
0101-41920-63105
Z251194
Inspection & General Maintenance on
Overhead
767.00
09/27/2023
010141920-63105
Z251197
Inspection & General Maintenance on
Overhead
437.00
09/27/2023
0101-41920-63105
Z251679
Inspection & General Maintenance on
Overhead
710.00
09/27/2023
6100-48800-63105
Z252122
Inspection & General Maintenance on
Overhead
674.00
09/27/2023
0101-41930-63105
Monthly Cell Phone
Check Total:
231.08
3,025.00
09/27/2023
2130-44000-62030
Vendor: UhlCompa
Uhl Company
Service
52.60
Check Sequence: 22
54553A
RTU #4 Replace Disconnect
Monthly Cell Phone
1,015.42
09/27/2023
0101-41910-63105
09/27/2023
Check Total:
9944292660
1,015.42
Service
57.60
Vendor: UnigTmc
Unique Truck Equipment, In
Check Sequence: 23
165914A
Shop Tool - Dump -Lok
1,298.00
09/27/2023
6100-48800-61205
Check Total:
1,298.00
Vendor: Verizon
Verizon Wireless
Check Sequence: 24
9944292660
Monthly Cell Phone
Service
62.60
09/27/2023
0101-41200-62030
9944292660
Monthly Cell Phone
Service
162.42
09/27/2023
0101-42300-62030
9944292660
Monthly Cell Phone
Service
231.08
09/27/2023
2130-44000-62030
9944292660
Monthly Cell Phone
Service
52.60
09/27/2023
0101-41500-62030
9944292660
Monthly Cell Phone
Service
296.61
09/27/2023
0101-41600-62030
9944292660
Monthly Cell Phone
Service
57.60
09/27/2023
0101-41400-62030
9944292660
Monthly Cell Phone
Service
832.54
09/27/2023
0101-42200-62030
9944292660
Monthly Cell Phone
Service
88.38
09/27/2023
0101-41420-62030
9944292660
Monthly Cell Phone
Service
491.45
09/27/2023
0101-45000-62030
9944292660
Monthly Cell Phone
Service
204.81
09/27/2023
5200-48200-62030
9944292660
Monthly Cell Phone
Service
81.21
09/27/2023
0101-43300-62030
9944292660
Monthly Cell Phone
Service
376.78
09/27/2023
0101-43100-62030
9944292660
Monthly Cell Phone
Service
130.85
09/27/2023
6100-48800-62030
9944292660
Monthly Cell Phone
Service
409.88
09/27/2023
5100-48100-62030
9944292660
Monthly Cell Phone
Service
46.20
09/27/2023
0101-41910-62030
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
AP -Computer Check Proof List by Vendor (09/27/2023 - 10:57 AM) Page 4
Invoice No Description Amount Payment Date Acct Number Reference
AP -Computer Check Proof List by Vendor (09/27/2023 - 10:57 AW Page 5
Check Total:
3,525.01
Vendor: WS&D Per
WS & D Permit Service, Inc
Check Sequence: 25 ACH Enabled: False
2023-03261
Refund Permit - Sob Canceled
72.00
09/27/2023 010142300-52185
Check Total:
72.00
Vendor: ZahlPet
Zahl-Penoleum Maintenance
Check Sequence: 26 ACH Enabled: False
0203973
Annual Full Function Testing
720.75
09/27/2023 6100-48800-63200
Check Total:
720.75
Total for Check Run:
36,662.30
Total of Number of Checks:
26
AP -Computer Check Proof List by Vendor (09/27/2023 - 10:57 AW Page 5
Accounts Payable
NAC Mechanical & Electrical Services
Computer Check Proof List by Vendor
Check Sequence: 4 ACH Enabled: False
A4578-02
AKDbWR
User: BrendaF
10/03/2023
2131-44000-65600
Printed: 09/27/2023 - 2:51PM
20,055.67
Batch: 00403.10.2023
North Valley, Inc.
Invoice No Description
Amount Payment Date
Acct Number
Reference
Vendor: Hawkins2 Hawkins Inc
Check Sequence: 1
ACH Enabled: False
6577539 Chemicals for Water Treatment Plant
17,684.86 10/03/2023
510048100-61040
6583851 Chemicals for Water Treatment Plant
7,902.21 10/03/2023
5100-48100-61040
2023 M&O - Silver Meadows
Check Total:
25,587.07
10/03/2023
4140-49300-63010
Vendor: MNPlaygr Minnesota Playground, Inc.
2023 M&O - Constance Comers
Check Sequence: 2
ACH Enabled: False
2023450 Hidden Creek N Park Shelter
18,049.00 10/03/2023
4150-49300-65200
2023 M&O - Miller Woods 1 & 2
Check Total:
18,049.00
10/03/2023
4140-49300-63010
Vendor: MTIDist MTI Distributing Inc
2023 M&O - Ems Roll Oka 2nd
Check Sequence: 3
ACH Enabled: False
1337917-00 Sand Pro
14,551.68 10/03/2023
4180-49300-65600
2023 M&O - Nature's Run
Check Total:
14,551.68
10/03/2023
4140-49300-63010
Vendor: NACMech
NAC Mechanical & Electrical Services
Check Sequence: 4 ACH Enabled: False
A4578-02
Community Center Water Heater
20,055.67
10/03/2023
2131-44000-65600
Check Total:
20,055.67
Vendor: NOValley
North Valley, Inc.
Check Sequence: 5 ACH Enabled: False
Payment #3
2023 M&O - Grey Oaks
157,813.78
10/03/2023
4140-49300-63010
Payment #3
2023 M&O - No Valley Ridge
56,757.45
10/03/2023
4140-49300-63010
Payment #3
2023 M&O - Silver Meadows
13,494.20
10/03/2023
4140-49300-63010
Payment 93
2023 M&O - Constance Comers
90,901.88
10/03/2023
4140-49300-63010
Payment #3
2023 M&O - Miller Woods 1 & 2
57,793.70
10/03/2023
4140-49300-63010
Payment #3
2023 M&O - Ems Roll Oka 2nd
34,533.80
10/03/2023
4140-49300-63010
Payment #3
2023 M&O - Nature's Run
48,904.44
10/03/2023
4140-49300-63010
Payment #3
2023 M&O - Village @ Andover Station
30,060.95
10/03/2023
4140-49300-63010
Payment #3
2023 M&O - Tnhm Wood Creek
30,411.54
10/03/2023
4140-49300-63010
Payment #3
2023 M&O - Wdlnd Creek Golf Vill
33,504.47
10/03/2023
4140-49300-63010
Payment 93
2023 M&O - Kimberly Oaks
26,828.35
10/03/2023
4140-49300-63010
Payment 93
2023 M&O - Ems Roll Ok/Smith RO
36,117.79
10/03/2023
4140-49300-63010
AP -Computer Check Proof List by Vendor (09/27/2023 - 2:51 PM) Page 1
Invoice No Description Amount Payment Date Acct Number Reference
Payment #3
2023 Mill & Overlay - Prairie Rd
209,287.97
10/03/2023
4140-49300-63010
Payment #3
2023 Mill & Overlay - Andover Blvd
171,685.43
10/03/2023
4140-49300-63010
Check Total:
998,095.75
Vendor: PrincAut
Princeton Auto Center, Inc.
Check Sequence: 6
Fire - Tahoe
50,714.98
10/03/2023
4215-49300-65400
Fire - Tahoe
18,445.30
10/03/2023
4180-49300-65400
Check Total: 69,160.28
Total for Check Run: 1,145,499.45
Total of Number of Checks: 6
ACH Enabled: False
AP -Computer Check Proof List by Vendor (09/27/2023 - 2:51 PM) Page 2
A IMITO MJ
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and City Council
CC: Jim Dickinson, City Administrato
FROM: Michelle Hartner, Deputy City Clerk
SUBJECT: Approve Therapeutic Massage Therapist License/15190 Bluebird Street
NW, Suite 108
DATE: October 3, 2023
INTRODUCTION
Miranda Zimmerman, Healthyself Therapeutic Massage 15190 Bluebird Street NW,
Suite 108 has applied for a Therapeutic Massage Therapist License.
DISCUSSION
Ms. Zimmerman has applied for a Therapeutic Massage Therapist license, paid the
appropriate fee, and been approved by the Sheriff s Office.
ACTION REQUIRED
The City Council is requested to approve the license for the period of October 4, 2023
through December 31, 2024.
Respectfully submitted,
( �i t_atc -t-�
Michelle Hartner
Deputy City Clerk
Attach: License Application
0
T Y ��%%0 F
1'L.
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 - (763) 755-5100
FAX (763) "755-8923 • WWW.ANDOVERMN.GOV ..
Therapeutic Massage Therapist License Application
Pursuant to City Code 3-6 the following information must be provided prior to
approval:
1. Name of Applicant_S %l (PGl
First Middle Last
2. Applicant's Date of Birth (mast be is years old)'
w
3. Telephone Number of Applicant
4. Email Address of Applicant
5. Home Address of Applicant
6. l.will be working as a massage therapist at:
a Residential Home. Provide address & legal description of home
00
a Business. Provide address of business
ry �AA) 5So
7. Number of years experience as a massage therapist_
8. Previous employment as a massage therapist (list name, address and
position held:
9. pescription of,any crime or other •offense,.incXu4ing.the, time, place,
date, and disposition for which the applicant has been arrested and
convicted:
Provide a statement as to whether the applicant has had any license denied,
revoked or susper ded in the City of Atidover or the State o£ Minnesota, the
reason therefore, and the business activity or occupation of the applicant
subsequent to such suspension, revocation or denial, (Attach separate sheet)
s ''Furnish proof of gradhating from a"school of'therapeutic-massage with a core
curriculum of at loasi 500 hours of in -class, teacher supervised instruction of
which no Isabre,than 200 hours shall be.clinical.xraining.
Prier £o cpntsideretioxl of the appljcation an investiga#on shall.be made by the
• . . a,.
c th`ar2gp3'.Rf our d iv s licei}ae .
e-.) �t ' : ' Licens'es',expire,bmbecember 3� ak,of each yw.• .Lack of payment of annual
licensing fee s I be cause E revocatio e.
l�
Signa f Appllcaiit
WDat
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City Council: Appraye DeYty , ...
9C,66W GE)
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Councihnembers
CC: Jim Dickinson, City
FROM: Lee Brezinka, Finance Manager
SUBJECT: Authorize Initiating 2024 Equipment
DATE: October 3, 2023
INTRODUCTION
The Andover City Council is requested to approve initiating the following 2024 Equipment proposals. By
doing so, the City can take advantage of year-end pricing opportunities to save some additional dollars or
be put on the list as new equipment becomes available.
The Andover City Council, as part of the September 19, 2023 Council meeting, officially adopted the 2024
— 2028 Capital Improvement Plan and in December 2023, will officially adopt the 2024 Annual Operating
Budget. Included in the operating budget are the following equipment items funded by various revenue
sources:
Project
Replacement - Total Station Survey Equipmem
Replacement - 800 MHz Radios
Replacement - Engine 31 #4800
Replacement - Toro Groundsmaster #561
Replacement - One Ton Truck w/ Plow #569
New - Trail Machine (already delivered)
Replacement - Dump Truck w/ Snow Removal
Replacement - Dump Truck w/ Snow Removal
Replacement - Generator CH
Replacement - Roof Top Package Units #9-16
Replace/Repair Play Structures
Sanitary Sewer Flow Meters
Replacement - WTP Flow Meters
DO Probes for Biological Treatment
WTP High Service Pump Maintenance
Replacement - Plate Settler Plates
Amount
36,000
50,000
970,000
60,000
90,000
220,000
315,000
315,000
70,000
112,000
200,000
95,000
40,000
35,000
150,000
180,000
$ 2,938,000
Funding Source
Capital Equipment Reserve
Capital Equipment Reserve
Equipment Bond (already ordered)
Capital Equipment Reserve
Capital Equipment Reserve
Equipment Bond to pay back fund
Enterprise Funds (already ordered)
Equipment Bond (already ordered)
Building Fund
Building Fund
General Fund
Sewer Trunk Fund
Water Fund
Water Fund
Water Fund
Water Fund
BUDGET IMPACT
The equipment purchases were part of the 2024-2028 Capital Improvement Plan and budgeted in the 2024
Operating Budget.
ACTION REQUESTED
The City Council is requested to approve moving forward with the 2024 Equipment purchases and authorize
staff to start the procurement process for acquiring the equipment.
Respectfully submitted,
06 7!
Lee Brezinka
AA6 6 q
i§OP � (D
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.AN DOVE RM N.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator --��
David D. Berkowitz, Director of Public Works/City Engineer'-'
FROM: Jason Law, Assistant City Engineer
SUBJECT: Declare Cost / Order Assessment Roll / 21-39/Tulip St. NW & 161St Ave. NW
Reconstruction - Engineering
DATE: October 3, 2023
INTRODUCTION
The City Council is requested to declare costs and order preparation of the assessment roll for the Tulip
Street NW & 16151 Avenue NW Reconstruction, Project 21-39.
DISCUSSION
During the summer of 2023, Tulip Street from 157th Avenue to 161St Avenue, Tulip Street from 400' south
of Valley Drive to Valley Drive, and 161" Avenue from Round Lake Boulevard to Tulip Street were
reconstructed (see attached location map). As part of this project, improvements were made to the
intersection and traffic signal at 1615 Avenue and Round Lake Boulevard.
In accordance with the City's Roadway Reconstruction Assessment Policy, twenty-five percent (25%) of
the street related total project costs are being assessed to the benefiting properties. The lot sizes in the
project area vary from 1 to 19 acres. Front footage of parcels along the proposed roadway improvements
vary from 150' to 585', therefore the front footage method to assess each property was used for this
project. The table below depicts summary of costs, assessment rates and funding sources for the project.
21-39 Street Assessments -,.161st Ade / Tull %Street Recon
Street Related Construction Costs $1,042,692.78
Street Related Indirect Costs $233.989.03
Total Street Related Project Costs $1,276,681.81
Construction Costs - Tulip Street Only $498,612.72
Deduct for Extra 0.5" Pavement Thickness ($33,441.19)
Construction Cost for Assessment Calcs - Tulip St Only $465,171.53
Indirect Costs - Tulip Street Only $104.388.40
Total Costs for Assessment Calcs - Tulip Street Only $569,559.93
Assessable Costs (25%) - Tulip Street Only $142,389.98
Feasibility Assessment Rate Front Foot $173,840.00 / 5,616.65 LF =
Rate Per Front Foot
$30.95
$25.35
Mayor and Council Members
October 3, 2023
Page 2 of 2
Assessable Costs - Total Project (3) $ 150,747.57
Anoka County Highway Department (4) $ 92,521.65
City Costs - Road and Bridge Fund (MSA) $ 1,033,412.59
Total Project Costs $ 1,276,681.81
Notes: 1) Totals may not exactly match assessment calculations due to rounding.
2) Due to limited front footage on 161 st Ave, proposed front footage assessment rate
for 161st Ave parcels same as Tulip Street.
3) Includes properties proposed to be assessed on both Tulip Street and 161st Ave. City
Park properties included in City Costs
4) Intersection improvements for CSAH 9/CSAH 20 were incorporated post feasibility report.
Costs excluded from assessment calcs.
BUDGETIMPACT
The project will be funded from the City's Road & Bridge Fund (reimbursed through Municipal State Aid
funds) with a portion of the total project costs for the roadway improvements assessed on a front footage
basis to the benefiting properties. Costs related to the traffic signal improvements and intersection
improvements will be shared by the City and Anoka County and are not included in the assessable costs.
ACTION REQUIRED
The City Council is requested to declare costs and order preparation of the assessment rolls for the Tulip
Street NW & 1615 Avenue NW Reconstruction, Project 21-39.
Npcctfully submitted,
son aw, P.E.
Attachments: Resolution, nal Assessment Worksheet, Location Map
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION DECLARING COSTS AND DIRECTING PREPARATION OF THE
ASSESSMENT ROLL FOR THE IMPROVEMENT OF PROJECT NO. 21-39, TULIP
STREET NW & 161STAVENUE NW RECONSTRUCTION
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES:
WHEREAS, the final construction costs for the improvement amount to
$_1_,042,692.78, the expenses incurred or to be incurred in the making of such
improvement amount to $233,989.03 so that the total project costs of the
improvement are $1,276,681.81 .
1. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover,
MN: The portion of the cost of such improvement to be paid by the City is hereby
declared to be $1,033.412.59, the amount to be paid by Anoka County is hereby
declared to be $92.521.65, and the amount to be assessed against benefited
property owners is declared to be $150.747.57 .
2. Assessments shall be payable in equal annual installments extending over a period
of 8 years. The first of the installments to be payable on or before the 1st Monday
in January 2024, and shall bear interest at the rate of 4.5 percent per annum
from the date of the adoption of the assessment resolution.
3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the
proper amount to be specially assessed for such improvement against every
assessable lot, piece or parcel of land within the district affected, without regard to
cash valuation, as provided by law, and she shall file a copy of such proposed
assessment in her office for public inspection.
4. The Clerk shall, upon the completion of such proposed assessment, notify the
Council thereof.
MOTION seconded by Councilmember
and adopted by the
City Council at a regular meeting this 3m day of October , 2023, with
Councilmembers
favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Sheri Bukkila - Mayor
Michelle Hartner — Deputy City Clerk
voting in
Project Name:
Project No. :
Feasibility Report
Contract Award
Actual Construction Cost
FINAL ANDOVER ASSESSMENT WORKSHEET
161st Avenue & Tulip Street Reconstruction
(SAP 198-105-005 & SAP 198-106-005)
21-39
Date: 11/6/22
Date: 11/4/22
Const. Amount: $1,129,700.00
Amount: $1,109,193.76
Amount: $1,042,692.78
Expenses
FEASIBILITY
Engineering (Includes Design, Surveying, Inspection, etc.):
$
113,000.00 $
Consulting Costs
$
5,000.00 $
Aerial Mapping (1% of street)
$
9,800.00 $
Drainage Plan (0.3% of streettstorm)
$
3,390.00 $
Administration (3%)
$
33,890.00 $
Assessing (1%)
$
11,300.00 $
Bonding (0.5%)
$
5,650.00 $
Recording Fees / Legal & Easement
$
- $
Advertising
$
800.00 $
Permit and Review Fees
$
2,000.00 $
Street Signs (Materials and Labor)
$
5,000.00 $
Material Testing
$
5,000.00 $
Easement Acquisition
$
- $
Construction Interest
$
11,300.00 $
City Costs
$
7,500.00 $
Total Expenses
$
213,600.00 $
Expenses Multiplier 18.907675%
Total Project Cost Amount: $ 1,343,300.00
ACTUAL
143,883.79
2,148.25
8,319.08
2,850.51
31,280.78
10,426.93
471.90
1,188.75
4,665.42
10,639.21
13,455.44
4,658.97
233,989.03
22.440841%
$1,276,681.81
Assessment Calculations - Based Upon Tulip Street Costs and Parcel Front Frontage
Construction Costs - Total Project
$
1,129,700.00
$
1,042,692.78
Indirect Costs - Total Project
$
213,600.00
$
233 989.03
Total Project Costs
$
1,343,300.00
$
1,276,681.81
Construction Costs - Tulip Street Only
$
615,900.00
$
498,612.72
Deduct for Extra 0.5' Pavement Thickness
$
(31,100.00)
$
(33,441.19)
Construction Cost for Assessment Calcs - Tulip St Only
$
584,800.00
$
465,171.53
Indirect Costs - Tulip Street Only
$
110,570.00
$
104,388.40
Total Costs for Assessment Calcs - Tulip Street Only
$
695,370.00
$
569,559.93
Assessable Costs (25%) - Tulip Street Only
$
173,840.00
$
142,389.98
Feasibility Assessment Rate Front Foot
$173,840.00 / 5616.65 FF =
$30.95
Actual Assessment Rate Per Front Foot
$142,389.98 15616.65 FF =
$25.36
PROJECT SUMMARY (Excluding CSAH 9 / CSAH 20 Intersection)
Assessable Costs -Total Project
$
184,050.00 (3)
$
150,747.57
Anoka County Highway Department
$
- (4)
$
92,521.65
City Costs - Road and Bridge Fund (MSA)
$
1,159,250.00
$
1,033,412.59
Total Project Costs
$
1,343,300.00
$
1,276,681.81
Notes: 1)Totals are rounded to the nearest $10 for simplicity. Actual amounts will be used for the assessments calculations.
2) Due to limited front footage on 161st Ave, proposed front footage assessment rate for 161st Ave parcels same as Tulip Street.
3) Includes properties proposed to be assessed on both Tulip Street and 161st Ave. City Park properties included in City Costs
4) Intersection improvements for CSAH 9/CSAH 20 incorported post feasibility report. Costs excluded from assessment calcs.
Exhibit 4
A,L6
Y O F 6 6.)
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO:
CC:
FROM:
SUBJECT:
DATE:
Mayor and Council Members
Jim Dickinson, City Administrat
David D. Berkowitz, Director of
Jason Law, Assistant City Engineer
Works/City Engineer���
Declare Cost/Order Assessment Roll / 23-02 / 2023 Street Reconstruction -
Engineering
October 3, 2023
INTRODUCTION
The City Council is requested to declare costs and order preparation of the assessment roll for Project 23-
02, 2023 Street Reconstruction.
DISCUSSION
During the summer of 2023, the streets in the Oak Bluff development were reconstructed. In accordance
with the City's Roadway Reconstruction Assessment Policy, twenty-five percent (25%) of the street
related total project costs are being assessed to the benefiting properties on a front footage basis. Water
main and sanitary sewer improvements costs are being funded by the City, with fees calculated based upon
a front footage basis that would be assessed to benefitting properties if/when they petition to hook up to
City utilities. The following tables depicts the costs and funding sources associated with the project.
t-_,-yAaireei Assessments. kJaK19mi;;
Street Related Construction Costs
$711,230.50
Street Related Indirect Costs
$159,080.36
Total Street Related Project Costs
$870,310.86
Assessable Street Related Costs (25%)
$217,577.72
City Street Related Costs (75%)
$652,733.14
Feasibility Assessment Rate Front Foot $247,600.00
/ 5431.04 FF =
$45.60
Actual Assessment Rate Per Front Foot $217,577.72
/ 5431.04 FF =
$40.06
23-02 Water Main Costs - 1516 to 1452 148th Lane
Water Main Related Construction Costs
$119,306.01
Water Main Related Indirect Costs
$26,685.08
Total Water Main Related Costs (100%) (2)
$145,991.09
Front Footage of Parcels Benefitting from Water Main Improvements
947.5 FF
Feasibility Assessment Rate Front Foot $149,600.00
/ 947.5 FF =
$158.00
Actual Assessment Rate Per Front Foot $145,991.09
/ 947.5 FF =
$154.08
Mayor and Council Members
October 3, 2023
Page 2 of 3
23�
Mayor and Council Members
October 3, 2023
Page 3 of 3
ACTION REQUIRED
The City Council is requested to declare costs and order preparation of the assessment roll for Project 23-
02, 2023 Street Reconstruction.
spectfully submitted,
Jason J. Law, P.E.
Attachments: Resolution, Location Map, Final Assessment Worksheet
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION DECLARING COSTS AND DIRECTING PREPARATION OF THE
ASSESSMENT ROLL FOR THE IMPROVEMENT OF PROJECT NO. 23-02,2023 STREET
RECONSTRUCTION.
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES:
WHEREAS, the final construction costs for the improvement amount to
$897,661.46, the expenses incurred or to be incurred in the making of such improvement
amount to $200,779.22 so that the total project costs of the improvement are $1,098,440.68.
1. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN:
The portion of the cost of such street improvements to be paid by the City is hereby
declared to be $652,743.40, and the street related amount to be assessed against
benefited property owners is declared to be $217,567.46 .
2. The portion of the cost of such sanitary sewer and water main improvements to be paid by
the City hereby declared to be $228,129.82 with such costs to be assessed to benefitting
properties at a future date if/when they petition to hook up to City utilities with such costs to
be identified in the City's fee schedule.
3. Assessments shall be payable in equal annual installments extending over a period of 8
years. The first of the installments to be payable on or before the 1 st Monday in January
2024, and shall bear interest at the rate of 4.5 percent per annum from the date of the
adoption of the assessment resolution.
4. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper
amount to be specially assessed for such improvement against every assessable lot, piece
or parcel of land within the district affected, without regard to cash valuation, as provided by
law, and she shall file a copy of such proposed assessment in her office for public
inspection.
5. The Clerk shall, upon completion of such proposed assessment, notify the Council thereof.
MOTION seconded by Councilmember and adopted by the
City Council at a regular meeting this 3'd day of October , 2023, with
Councilmembers voting in
favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Sheri Bukkila - Mayor
Michelle Hartner— Deputy City Clerk
Capital Improvement Plan
Project Name: ANNUAL STREET RECONSTRUCTION
OAK BLUFF
Legend
i Hydrant
— Watermain
• Sanitary Manholes
— Sanitarymain
OProject Location
® City Limits
Water
Lots/Parcels
Document Path H?.GbE Wt nglnwWg�Pmja %CIP 2031.mA
0 150 300 450
Feet
Project Name
Project No. :
Feasibility Report
Contract Award
Actual Construction Cost
FINAL ANDOVER ASSESSMENT WORKSHEET
2023 Street Reconstruction
C.P. 23.02
Date: August 16 2022
Date: April 4 2023
Expenses
Engineering (Includes Design, Surveying, Inspection, etc.):
Consulting Costs
Aerial Mapping (1% of street)
Drainage Plan (0.3% of street/storm)
Administration (3%)
Assessing (1 %)
Bonding (0.5%)
Recording Fees / Legal & Easement
Advertising
Permit and Review Fees
Street Signs (Materials and Labor)
Material Testing
Easement Acquisition
Construction Interest
City Costs
Total Expenses
Expenses Multiplier
Total Project Cost
Const. Amount: $1,029,800.00
Amount: $905.545.25
Amount: $897,661.46
Feasibility Amount
ACTUAL
$133,900.00
$139,695.92
$2,500.00
$310.00
$0.00
$0.00
$0.00
$0.00
$30,890.00
$26,929.84
$10,300.00
$8,976.61
$0.00
$0.00
$0.00
$0.00
$750.00
$147.00
$1,500.00
$301.13
$2,000.00
$1,566.54
$7,500.00
$2,789.50
$2,500.00
$0.00
$15,000.00
$13,453.01
$7,550.00
$6,609.67
$214,400.00
$200,779.22
20.81958%
22.36692%
Amount: $1,244,200.00
$1,098,440.68
23'02 S0601t Assas'sme Dak.BJuff
Street Related Construction Costs
$819,700.00
$711,230.5
Street Related Indirect Costs
Total Street Related Project Casts
$170,700.00
$159,080.3
$990,400.00
$870,310.8
Assessable Street Related Costs (25%)
$247,600.00
$217,577.7
City Street Related Costs (75%)
$742,800.00
$652,733.1
Feasibility Assessment Rate Front Foot
$247,600.00 / 5431.04 FF =
$45.60
Actual Assessment Rate Per Front Foot
$217,577.72 / 5431.04 FF =
$40.06
2"2 Water:Main Costs: ,(1516 to 1452:146th Laee):t
Water Main Related Construction Costs
$123,800.00
$119,306.01
Water Main Related Indirect Costs
$25,800.00
$26,685.0
Total Water Main Related Project Costs
$149,600.00
$145,991.0
Water Main Related Costs (100%) (2)
$149,600.00
$145,991.0
Front Footage of Parcels Benefitting from Water Main Improvements
947.50 FF
947.50
Feasibility Assessment Rate Front Foot
$149,600.00 / 947.5 FF =
$158.00
Actual Assessment Rate Per Front Foot
$145,991.09 / 947.5 FF =
$154.08
23-02 Saltita ,y,Sewer',C6sts - (4484.to:1„452�148th„La'b(o)
Sanitary Sewer Related Construction Costs
$86,200.00
$67,124.9
Sanitary Sewer Related Indirect Costs
$18,000.00
$15,013.7
Total Sanitary Sewer Related Project Costs
$104,200.00
$82,138,7
Sanitary Sewer Related Costs (100%) (2)
$104,200.00
$82.138.7
Front Footage of Parcels Benefitting from Sanitary Sewer Improvements
632.50 FF
632.50
Feasibility Assessment Rate Front Foot
$104,200.00 / 632.5 FF =
$165.00
Actual Assessment Rate Per Front Foot
$82,138.73 / 632.5 FF =
$129.8(
SUMMARY
Assessable Street Costs
$247,600.00
$217,567.4
City Costs - Road and Bridge Fund
$742,800.00
$652,743.4
City Costs - Trunk Water & Sewer Funds (2)
$253,800.00
$228,129.8
Total Project Costs $
1,244,200.00
$ 1,098,440.68
Notes:
1) Estimated totals are rounded. Actual amounts will be used for the final assessments calculations.
2) Sanitary Sewer and Water Main costs to be funded through City Trunk Sewer and Water Funds. Costs will be identified in City
Fee Schedule for potential future sewer and water main assessment costs per parcel should properties petition for sewer and/or
water hookup at a future date. Fee schedule costs will be updated annually based upon Construction Cost Index published in the
Engineering News Record.
EXHIBIT 5
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO:
Mayor and Council Members
CC:
Jim Dickinson, City Administrat
David D. Berkowitz, Director of r
FROM:
Jason Law, Assistant City Enginee
SUBJECT:
Declare Cost / Order Assessment
DATE:
October 3, 2023
J
Engineer�D3
23-17 / Full Depth Reclamation - Engineering
INTRODUCTION
The City Council is requested to declare costs and order preparation of the assessment rolls for Project 23-
17, 2023 Full Depth Reclamation.
DISCUSSION
During the summer of 2023, a full depth reclamation of the bituminous pavement was completed in several
neighborhoods (see attached map). Repairs to existing water main gate valves were also completed. In
accordance with the City's Roadway Reconstruction Assessment Policy, twenty-five percent (25%) of the
street related total project costs are being assessed to the benefiting properties on a per unit basis.
Two existing parcels are potentially subdividable within the project limits located in the southeast quadrant
of Hanson Boulevard and Bluebird Street. One parcel has frontage along Bluebird Street, which is
proposed to be assessed for 1 existing and 6 potential units for a total of 7 units. The other property has
frontage along 1501h Lane, which is proposed to be assessed for 1 existing and 2 potential units for a total
of 3 units. Refer to the attached location map for a schematic of the potentially subdividable parcels.
The following tables depict the costs and funding sources for the project.
23-47 - F011 De th Reclamation
Total Construction Costs $3,197,350.17
Total Indirect Costs $279,920.43
Total Project Costs $3,477,270.60
Street Related Construction Costs
Street Related Indirect Costs
Total Street Related Project Costs
Assessable Street Related Costs (25%)
City Street Related Costs (75%)
Feasibility Assessment Rate Per Unit
Actual
Per Unit
$2,820,231.09
$246,904.55
$3,067,135.64
$766,783.91
$2,300,351.73
$819,200.00 / 535 units = $1,531.20
783.91 / 535 units =
Mayor and Council Members
October 3, 2023
Page 2 of 2
Assessable Street Costs (1,2,3) u
City Costs - Road and Bridge Fund (4)
City Costs - Trunk Water & Sewer Funds (2)
Total Project Costs
$765,350.16
$2,301,785.48
$410.134.96
Notes: 1) Estimated totals are rounded. Actual amounts will be used for the assessments calculations.
2) 7 Potential Units identified for 23-32-24-32-0006
3) 3 Potential Units identified for 23-32-24-33-0002
4) 1 Unit assessed for portion of Oak Bluff Park. Included in City Costs - Road and Bridge Fund
BUDGETIMPACT
The project will be funded from the City's Road & Bridge Fund with twenty-five percent (25%) of the
total street related project costs assessed to the benefiting properties as identified in the City's Roadway
Reconstruction Assessment Policy. All costs associated with replacement of water main valve bolts will
be funded by the Trunk Water Fund.
ACTION REQUIRED
The City Council is requested to declare costs and order preparation of the assessment roll for Project 23-
17, 2023 Full Depth Reclamation
Respectfully
f4-�
submitted,
4
Jason J.Law, P.E.
Attachments: Resolution, Final Assessment Worksheet, Location MapV/
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION DECLARING COSTS AND DIRECTING PREPARATION OF THE
ASSESSMENT ROLL FOR THE IMPROVEMENT OF PROJECT NO. 23-17,2023
FULL DEPTH RECLAMATION.
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES:
WHEREAS, the final construction costs for the improvement amount to
$3,197,350.17, the expenses incurred or to be incurred in the making of such
improvement amount to $279.920.43 so that the total project costs of the
improvement are $3,477,270.60.
1. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover,
MN: The portion of the cost of such improvement to be paid by the City is hereby
declared to be $2,711.920.44, and the amount to be assessed against benefited
property owners is declared to be $765,350.16 .
2. Assessments shall be payable in equal annual installments extending over a period
of 8 years. The first of the installments to be payable on or before the 1st Monday
in January 2024, and shall bear interest at the rate of 4.5 percent per annum
from the date of the adoption of the assessment resolution.
3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the
proper amount to be specially assessed for such improvement against every
assessable lot, piece or parcel of land within the district affected, without regard to
cash valuation, as provided by law, and she shall file a copy of such proposed
assessment in her office for public inspection.
4. The Clerk shall, upon the completion of such proposed assessment, notify the
Council thereof.
MOTION seconded by Councilmember
and adopted by the
City Council at a regular meeting this 31d day of October , 2023, with
Councilmembers
favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Sheri Bukkila - Mayor
Michelle Hartner— Deputy City Clerk
voting in
Project Name
Project No. :
Feasibility Report
Contract Award
Actual Construction Cost
FINAL ANDOVER ASSESSMENT WORKSHEET
2023 Full Depth Reclamation
C.P. 23-17
Date: 01/03/2023
Date:
Expenses
Engineering (Includes Design, Surveying, Inspection, etc.):
Consulting Costs
Aerial Mapping (1% of street)
Drainage Plan (0.3% of street/storm)
Administration (3%)
Assessing (1 %)
Recording Fees / Legal & Easement
Advertising
Permit and Review Fees
Street Signs (Materials and Labor)
Material Testing
Easement Acquisition
Construction Interest
City Costs
Total Expenses
Expenses Multiplier
Total Project Cost
Const. Amount: $3,395,700.00
Amount: $3,229,575.43
2347 Assessments;
Amount: $3,197,350.17
Feasibility Amount
Actual Amount
$
254,700.00
$
106,821.36
$
2,500.00
$
-
$
246,904.55
Street Related Total Project Costs
$
3,276,600.00
$
$
101,870.00
$
95,920.51
$
33,960.00
$
31,973.50
$
2,457,400.00
$
$
1,000.00
$
294.43
$
2,000.00
$
200.00
$
766,783.91
/ 535 Units=
$
$
15,000.00
$
4,110.75
23=17 Funding Summary
$
38,000.00
$
32,284.12
$
8,980.00
$
8,315.76
$
458,000.00
$
279,920.43
$
13.487646%
(4)
8.754763%
Amount: $
3,853,700.00
$
3,477,270.60
2347 Assessments;
Construction Street Related Costs
$
2,887,200.00
$
2 820,231.09
Street Related Indirect Costs
$
389,400.00
$
246,904.55
Street Related Total Project Costs
$
3,276,600.00
$
3,067,135.64
Assessable Street Costs (25%)
$
819,200.00
$
766,783.91
City Street Costs (75%)
$
2,457,400.00
$
2,300,351.73
Feasibility Assessment Rate Per Unit
$
819,200.00
/ 535 Units=
$
1,540.00
Actual Assessment Rate Per Unit
$
766,783.91
/ 535 Units=
$
1,433.24
23=17 Funding Summary
Assessable Costs
$
822,360.00
(2,3,4)
$
765,350.16
City Costs - Road and Bridge Fund
$
2,454,240.00
(4)
$
2,301,785.48
City Costs -Trunk Water Fund
$
577,100.00
$
410,134.96
Total Project Costs
$
3,853,700.00
$
3,477,270.60
Notes: 1) Estimated totals are rounded. Actual amounts will be used for the assessments calculations.
2) 7 Potential Units identified for 23-32-24-32-0006
3) 3 Potential Units identified for 23-32-24-33-0002
4) 1 Unit assessed for portion of Oak Bluff Park. Included in City Costs - Road and Bridge Fund
EXHIBIT 3
4F,
C I 'I' Y 0 F 036
NDOY��]]LRSIOL
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administra r
David D. Berkowitz, Director of P li orks/City Engineer`
FROM: Jason Law, Assistant City Engineer
SUBJECT: Declare Cost/Order Assessment Roll / 23-11 (A -L), 23-15 Prairie Road NW & 23-16
Andover Blvd. NW / 2023 Mill & Overlay - Engineering
DATE: October 3, 2023
INTRODUCTION
The City Council is requested to declare costs and order preparation of the assessment rolls for the City of
Andover's 2023 Mill and Overlays, Projects 23-11 (A -L), 23-15 Prairie Road NW & 23-16 Andover
Boulevard NW.
DISCUSSION
During the summer of 2023, streets in multiple neighborhoods and locations were milled and overlayed. In
accordance with the City's Roadway Reconstruction Assessment Policy, twenty-five percent (25%) of the
street related total project costs are being assessed to the benefiting properties. Projects 23-11 (A -L) will be
assessed on a unit basis for each specific project. The Prairie Road project (City Project 23-15) and
Andover Boulevard project (City Project 23-16) will be assessed based on front footage due to the limited
number of accessible units fronting the improvements. The attached table on the following page depicts a
summary of costs, assessment rates and funding sources for each project.
BUDGETIMPACT
The projects will be funded from the City's Road & Bridge Fund, with twenty-five percent (25%) of the
total street related improvement costs assessed to the benefiting properties as identified in the City's
Roadway Reconstruction Assessment Policy. Projects 23-11 (A -L) will be assessed on a unit basis. The
Prairie Road (23-15) and Andover Boulevard (23-16) projects are Municipal State Aid segments and MSA
funding would be utilized on these projects along with assessments for each property based on front
footage due to the limited number of accessible units fronting the improvements. Unit and Front Foot
assessment methods are identified in the City's Roadway Reconstruction Assessment Policy.
ACTION REQUIRED
The City Council is requested to declare costs and order preparation of the assessment rolls for the 2023
Mill and Overlays, Projects 23-11 (A -L), 23-15 Prairie Road NW & 23-16 Andover Boulevard NW.
Respectfully submitted,
on J.
Attachments: Final Projects Summary, ary, Resolution, Final Assessment Worksheets, Location Maps
Notes:
(I) Totals may not match exactly due to rounding.
H:\Engineering\City Projects\Open City Projects\23-11A 2023 Mill & Overlay - Grey Oaks\Excel Documents\Assessments\23-11(A-L) 23-15 23-16 Final Costs Summary
C.P.2341A
C.P. 23-11B -
C.P.23-11C .
C.P.23-11D
C.P..23-11E
C.P.23-11F
C.P.23-11G
C.P. 23-11H...
C.P.23-111.
C.P.23-11J
C.P. 23-11K.
C.P. 23-11L
C.P. 23-15
C.P. 23-16
FINAL PROJECT COSTS SUMMARY
Grey Oaks
North Valleg
Ride
Silver Meadows
Constance
Corners
Miller's Woods 1st
&2nd Adds
Barnes Rolling
Oaks 2nd Add
-
Nature's Run
Village at
Andover Station
Towdhomes of
Woodland Creek
Woodland Creek
Golf Villas
k
Kimberly Oaks
Barnes ROJSmiths
RO/East Arm
Prairie Road
, (SAP 198-101.013)
Andover Blvd
(SAP 198.101A13
TOTAL
Total Construction Costs
$216791.52
$72,500.96
$65,159.77
$109,028.37
$76,103.71
$259020.62
$64,553.04
$43,642.88
$33,373.15
$38,316.85
$97,637.23
$329,534.16
$223,071.95
$194,286.99
$1,823,021.20
Total Indirect Costs
$30150.47
$20,269.19
$14,509.50
$16,311.38
$15,369.45
$28,368.08
$13,234.03
$11,623.18
$9923.45
$9,389.66
$13,636.11
$32,322.18
$34,725.53
$33,330.58
$283,162.79
Total Project Costs
$246,941.99
$92,770.15
$79,669.27
$125,339.75
$91,473.16
$287,388.70
$77,787.07
$55,266.06
$43,296.60
$47,706.51
$111,273.34
$361,856.34
$257,797.48
$227,617.57
$2,106,183.99
Standard Street Related Project Costs
$216,791.52
$72,500.96
$65,159.77
$109,028.37
$76,103.71
$259,020.62
$64,553.04
$43,642.88
$33,373.15
$38,316.85
$97,637.23
$329,534.16
$188,423.95
$135,967.34
$1,730,053.55
Standard Street Related Indirect Costs
$30,150.47
$20,269.19
$14,509.50
$16,311.38
$15,369.45
$28,368.08
$13,234.03
$11,623.181
$9,923.45
$9,389.66
$13,636.111
$32,322.18
$29,331.88
$23,325.65
$267,76421
Total Standard Street Related Project Costs
$246,941.99
$92,770.15
$79,669.27
$125,339.75
$91,473.16
$287,388.70
$77,787.07
$55,266.06
$43,296.60
$47,706.51
$111,273.34
$361,856.34
$217,755.83
$159,292.99
$1,997,817.76
Assessable Street Costs 25%
$61,735.50
$23,192.54
$19,917.32
$31,334.94
$22,868.29
$71,847.18
$19,446.77
$13,816.52
$10,824.15
$11,926.63
$27,818.34
$90,464.09
$54,438.96
$39,823.25
$39,823.25
Total Assessable Units
292
22
8
42
39
38
54
75
18
11
12
49
Feasibility Assessment/Unit
$280.00
$1,270.00
$3,250.00
$930.00
$990.00
$2,700.00
$540.00
$260.00
$1,020.00
$1,250.00
$2,710.00
$2,420.00
Actual Assessent/Unit
$211.42
$1,054.21
$2,489.67
$746.07
$586.37
$1,890.72
$360.13
$184.22
$601.34
$1,084.24
$2,318.20
$1,846.21
Total Assessable Front Footage
8,950
4974.7
Feasibility Assessment / Front Foot
$9.00
$10.50
Actual Assessent / Front Foot
$6.08
$8.01
FUNDING SOURCES
_
TOTAL
Total Assessable Costs 1
$61,734.64
$23,192.62
$19,917.36
$31,334.94
$22,282.06
$69,956.64
$19,447.02
$13,816.50
$10,824.12
$11,926.64
$27,818.40
$90,464.29
$18,185.28
$21,727.13
$442,627.64
Total City Costs(Road & Bridge Fund
$185,207.35
$69,577.53
$59,751.91
$94,004.81
$69,191.10
$217,432.06
$58,340.05
$41,449.56
$32,472.48
$35,779.87
$83,454.94
$271,392.05
$0.00
$0.00
$1,218,053.71
Total City Costs (Municipal State Aid
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$235,398.85
$205,890.44
$441,289.29
Total City Costs(Trunk Water Fund
$0.001
$0.00
$0.00
$0.00
$0.00
$0.001
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$4,213.35
$0.00
$4,213.35
Notes:
(I) Totals may not match exactly due to rounding.
H:\Engineering\City Projects\Open City Projects\23-11A 2023 Mill & Overlay - Grey Oaks\Excel Documents\Assessments\23-11(A-L) 23-15 23-16 Final Costs Summary
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION DECLARING COSTS AND DIRECTING PREPARATION OF THE
ASSESSMENT ROLL FOR THE IMPROVEMENT OF PROJECT NOS. 23-11 (A -L) 2023 MILL
& OVERLAYS. 23-15 2023 MILL & OVERLAY— PRAIRIE ROAD AND 23-16 2023 MILL &
OVERLAY—ANDOVER BOULEVARD.
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES:
WHEREAS, the final construction costs for the improvements amount to
$1,823.021.20, the expenses incurred or to be incurred in the making of such improvements
amount to $283,162.79 so that the total project costs of the improvements are $2,106.183.99.
1. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: The
portion of the cost of such improvement to be paid by the City is hereby declared to be
$1.663,556.35, and the amount to be assessed against benefited property owners is declared
to be $442,627.64 .
2. Assessments shall be payable in equal annual installments extending over a period of 8
years. The first of the installments to be payable on or before the 1 st Monday in January
2024, and shall bear interest at the rate of 4.5 percent per annum from the date of the
adoption of the assessment resolution.
3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper
amount to be specially assessed for such improvement against every assessable lot, piece or
parcel of land within the district affected, without regard to cash valuation, as provided by law,
and she shall file a copy of such proposed assessment in her office for public inspection.
4. The Clerk shall, upon the completion of such proposed assessment, notify the Council
thereof.
MOTION seconded by Councilmember
and adopted by the
City Council at a regular meeting this 31 day of October , 2023, with
Councilmembers
favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Sheri Bukkila - Mayor
Michelle Hartner — Deputy City Clerk
voting in
Project Name:
Project No. :
Feasibility Report
Contract Award
Actual Construction Cost
FINAL ANDOVER ASSESSMENT WORKSHEET
2023 Mill & Overlay - Grey Oaks
C.P. 23-11A
Date: 2/21/2023 Const. Amount: $261,300.00
Date: 5/2/2023 Amount: $211,412.81
Expenses
Engineering (Includes Design, Surveying, Inspection, etc.):
Consulting Costs
Aerial Mapping (1% of street)
Drainage Plan (0.3% of street/storm)
Administration (3%)
Assessing (1%)
Bonding (0.5%)
Recording Fees / Legal & Easement
Advertising
Permit and Review Fees
Street Signs (Materials and Labor)
Material Testing
Easement Acquisition
Construction Interest
City Costs
Total Expenses
Expenses Multiplier
Total Project Cost
23-11A Assessments
Amount: $216,791.52
Feasibility Amount
Final Amount
$
36,600.00
$
16,052.51
Street Related Indirect Costs
$
58,000.00
$
30 150.47
Street Related Total Project Costs
$
319,300.00
$
246,941.99
Assessable Street Costs (25%)
$
$
7,840.00
$
6,503.75
$
2,610.00
$
2,167.92
Feasibility Assessment Rate Per Unit
$
79,800.00 / 292 Units=
$
280.00
Actual Assessment Rate Per Unit
$
61,735.50 / 292 Units=
$
200.00
$
199.38
$
250.00
$
200.00
$
2,200.00
$
500.00
61,734.64
City Costs - Road and Bridge Fund
$
237,540.00
$
2,700.00
$
1,057.02
$
5,620.00
$
3,469.89
$
58,000.00
$
30,150.47
22.196709%
13.907587%
Amount: $
319,300.00
$
246,941.99
23-11A Assessments
Construction Street Related Costs
$
261,300.00
$
216,791.52
Street Related Indirect Costs
$
58,000.00
$
30 150.47
Street Related Total Project Costs
$
319,300.00
$
246,941.99
Assessable Street Costs (25%)
$
79,800.00
$
61,735.50
City Street Costs (75%)
$
239,500.00
$
185,206.49
Feasibility Assessment Rate Per Unit
$
79,800.00 / 292 Units=
$
280.00
Actual Assessment Rate Per Unit
$
61,735.50 / 292 Units=
$
211.42
23-11A Funding Summary
Assessable Costs
$
81,760.00
$
61,734.64
City Costs - Road and Bridge Fund
$
237,540.00
$
185,207.35
Total Project Costs
$
319,300.00
$
246,941.99
Note: Estimate totals are rounded. Actual amounts will be used for the final assessments calculations.
EXHIBIT A3
Project Name:
Project No. :
Feasibility Report
Contract Award
Actual Construction Cost
FINAL ANDOVER ASSESSMENT WORKSHEET
2023 Mill & Overlay - North Valley Ridge
C. P. 23-11 B
Date: 2/21/2023 Const. Amount: $89,200.00
Date: 5/2/2023 Amount: $82,881.10
Expenses
Engineering (Includes Design, Surveying, Inspection, etc.):
Consulting Costs
Aerial Mapping (1% of street)
Drainage Plan (0.3% of streettstorm)
Administration (3%)
Assessing (1%)
Bonding (0.5%)
Recording Fees / Legal & Easement
Advertising
Permit and Review Fees
Street Signs (Materials and Labor)
Material Testing
Easement Acquisition
Construction Interest
City Costs
Total Expenses
Expenses Multiplier
Total Project Cost
23-11B Assessments
Amount: $72,500.96
Feasibility Amount
Final Amount
$
12,100.00
$
13,318.47
Street Related Indirect Costs
$
21,800.00
$
20 269.19
Street Related Total Project Costs
$
111,000.00
$
92,770.15
Assessable Street Costs (25%)
$
$
2,680.00
$
2,175.03
$
890.00
$
725.01
Feasibility Assessment Rate Per Unit
$
27,800.00 122 Units=
$
1,270.00
Actual Assessment Rate Per Unit
$
23,192.54 122 Units=
$
200.00
$
62.24
$
250.00
$
200.00
$
500.00
$
250.00
23,192.62
City Costs - Road and Bridge Fund
$
83,060.00
$
900.00
$
330.52
$
4,300.00
$
3,207.92
$
21,800.00
$
20,269.19
24.439462%
27.957133%
Amount: $
111,000.00
$
92,770.15
23-11B Assessments
Construction Street Related Costs
$
89,200.00
$
72,500.96
Street Related Indirect Costs
$
21,800.00
$
20 269.19
Street Related Total Project Costs
$
111,000.00
$
92,770.15
Assessable Street Costs (25%)
$
27,800.00
$
23,192.54
City Street Costs (75%)
$
83,200.00
$
69,577.61
Feasibility Assessment Rate Per Unit
$
27,800.00 122 Units=
$
1,270.00
Actual Assessment Rate Per Unit
$
23,192.54 122 Units=
$
1,054.21
23-11 B Funding Summary
Assessable Costs
$
27,940.00
$
23,192.62
City Costs - Road and Bridge Fund
$
83,060.00
$
69,577.53
City Costs - Trunk Water & Sewer Funds
$
-
$
Total Project Costs
$
111,000.00
$
92,770.15
Note: Estimated totals are rounded. Actual amounts will be used for the final assessments calculations.
EXHIBIT B3
Project Name:
Project No. :
Feasibility Report
Contract Award
Actual Construction Cost
FINAL ANDOVER ASSESSMENT WORKSHEET
2023 Mill & Overlay - Silver Meadows
C.P. 23-11C
Date: 2/21/2023
Date: 5/2/2023
Expenses
Engineering (Includes Design, Surveying, Inspection, etc.):
Consulting Costs
Aerial Mapping (1% of street)
Drainage Plan (0.3% of street/storm)
Administration (3%)
Assessing (1%)
Bonding (0.5%)
Recording Fees / Legal & Easement
Advertising
Permit and Review Fees
Street Signs (Materials and Labor)
Material Testing
Easement Acquisition
Construction Interest
City Costs
Total Expenses
Expenses Multiplier
Total Project Cost
Const. Amount: $83,700.00
Amount: $72,832.41
Amount: $65,159.77
Feasibility
Amount
Actual Amount
$
11,300.00
$
7,491.51
83,700.00
$
65,159.77
Street Related Indirect Costs
$
20,200.00
$
14 509.50
Street Related Total Project Costs
$
103,900.00
$
$
2,510.00
$
1,954.79
$
840.00
$
651.60
77,900.00
$
59,751.95
Feasibility Assessment Rate Per Unit
$
26,000.00 / 8 Units=
$
3,250.00
$
200.00
$
62.24
$
250.00
$
200.00
23-11C Funding Summary
$
750.00
$
300.00
$
26,000.00
$
19,917.36
$
900.00
$
632.92
$
3,400.00
$
3,216.44
$
20,200.00
$
14,509.50
24.133811% 22.267574%
Amount: $ 103,900.00 $ 79,669.27
23-11C Assessments
Construction Street Related Costs
$
83,700.00
$
65,159.77
Street Related Indirect Costs
$
20,200.00
$
14 509.50
Street Related Total Project Costs
$
103,900.00
$
79,669.27
Assessable Street Costs (25%)
$
26,000.00
$
19,917.32
City Street Costs (75%)
$
77,900.00
$
59,751.95
Feasibility Assessment Rate Per Unit
$
26,000.00 / 8 Units=
$
3,250.00
Actual Assessment Rate Per Unit
$
19,917.32 / 8 Units=
$
2,489.67
23-11C Funding Summary
Assessable Costs
$
26,000.00
$
19,917.36
City Costs - Road and Bridge Fund
$
77,900.00
$
59,751.91
City Costs - Trunk Water & Sewer Funds
$
-
$
Total Project Costs
$
103,900.00
$
79,669.27
Note: Totals are rounded. Actual amounts will be used for the assessments calculations.
EXHIBIT C3
Project Name:
Project No.:
Feasibility Report
Contract Award
Actual Construction Cost
FINAL ANDOVER ASSESSMENT WORKSHEET
2023 Mill & Overlay - Constance Corners
C.P. 23-11D
Date: 2/21/2023
Date: 5/2/23
Expenses
Engineering (Includes Design, Surveying, Inspection, etc.):
Consulting Costs
Aerial Mapping (1% of street)
Drainage Plan (0.3% of streettstorm)
Administration (3%)
Assessing (1 %)
Bonding (0.5%)
Recording Fees / Legal & Easement
Advertising
Permit and Review Fees
Street Signs (Materials and Labor)
Material Testing
Easement Acquisition
Construction Interest
City Costs
Total Expenses
Expenses Multiplier
Total Project Cost
Const. Amount: $125,000.00
Amount: $108,600.22
23 -IID Assessments
Amount: $109,028.37
Feasibility Amount
Actual Amount
$
16,900.00
$
7,796.69
Street Related Indirect Costs
$
29,800.00
$
16,311.38
Street Related Total Project Costs
$
154,800.00
$
125,339.75
Assessable Street Costs (25%)
$
$
3,750.00
$
3,270.85
$
1,250.00
$
1,090.28
Feasibility Assessment Rate Per Unit
$
38,700.00 / 42 Units=
$
930.00
Actual Assessment Rate Per Unit
$
31,334.94 / 42 Units=
$
200.00
$
62.24
$
250.00
$
200.00
$
1,000.00
$
250.00
31,334.94
City Costs - Road and Bridge Fund
$
115,740.00
$
1,300.00
$
402.60
$
5,100.00
$
3,238.72
$
29,800.00
$
16,311.38
23.840000%
14.960675%
Amount: $
154,800.00
$
125,339.75
23 -IID Assessments
Construction Street Related Costs
$
125,000.00
$
109,028.37
Street Related Indirect Costs
$
29,800.00
$
16,311.38
Street Related Total Project Costs
$
154,800.00
$
125,339.75
Assessable Street Costs (25%)
$
38,700.00
$
31,334.94
City Street Costs (75%)
$
116,100.00
$
94,004.81
Feasibility Assessment Rate Per Unit
$
38,700.00 / 42 Units=
$
930.00
Actual Assessment Rate Per Unit
$
31,334.94 / 42 Units=
$
746.07
23-11 D Funding Summary
Assessable Costs
$
39,060.00
$
31,334.94
City Costs - Road and Bridge Fund
$
115,740.00
$
94,004.81
City Costs - Trunk Water & Sewer Funds
$
$
-
Total Project Costs
$
154,800.00
$
125,339.75
Note: Estimated totals are rounded. Actual amounts will be used for the final assessments calculations.
EXHIBIT D3
" PROJECT LOCATION MAP
III i PROJECT NAME: STREET MILL S OVERLAY
LOCATION: MILLERS WOODS IST AND 2ND ADDITION
.n7 r _
�I % - —-�'H Iry
160TH IN
r
\� HVE
210 420 Feet
� I
�ramr �x<
��. me an aarovem �x.we
nm.- n:Ic1sIM'MMIOAYd'�Kroi�Mlcmrp
OLIVE ST
15929
15920 t,
15910
i
,5vo5
nc t
]se ISes3��
J1e ]34 1s696
15an �.
/ise2s �
15860
15842 1584/
r� 15824 15835
C 15835
15828
15823
823
1591H AVE
t581t 15813
/ 6805
/1702 692 680 668 656 644 632
]SIIF AVL
Q Project Location Q Assessed Parcels
0 Parcel Boundary Q City Limits
u 23-IIE
(2023)
59TH AVE
158TH AVE
t _
c 1 TO*�
Incorporated 1974
Exhibit _1
Project Name:
Project No. :
Feasibility Report
Contract Award
Actual Construction Cost
FINAL ANDOVER ASSESSMENT WORKSHEET
2023 Mill & Overlav - Miller's Woods 1st and 2nd Additions
C.P. 23-11 E
Date: 2/21/2023 Const. Amount: $123,600.00
Date: 5/2/23 Amount: $94,300.00
Expenses
Engineering (Includes Design, Surveying, Inspection, etc.):
Consulting Costs
Aerial Mapping (1 % of street)
Drainage Plan (0.3% of street/storm)
Administration (3%)
Assessing (1%)
Bonding (0.5%)
Recording Fees / Legal & Easement
Advertising
Permit and Review Fees
Street Signs (Materials and Labor)
Material Testing
Easement Acquisition
Construction Interest
City Costs
Total Expenses
Expenses Multiplier
Total Project Cost
23-11E Assessments
Amount: $76,103.71
Feasibility Amount
Actual Amount
$
17,400.00
$
8,178.11
$
76,103.71
Street Related Indirect Costs
$
29,700.00
$
15,369.45
Street Related Total Project Costs
$
153,300.00
$
3,710.00
$
2,283.11
$
1,240.00
$
761.04
City Street Costs (75%)
$
115,000.00
$
68,604.87
Feasibility Assessment Rate Per Unit
$
$
200.00
$
62.23
$
250.00
$
200.00
$
586.37
$
1,000.00
$
250.00
23-11E Funding Summary
$
1,300.00
$
407.38
$
4,600.00
$
3,227.58
$
29,700.00
$
15,369.45
$
24.029126%
City Costs - Trunk Water & Sewer Funds
20.195402%
Amount: $
153,300.00
$
91,473.16
23-11E Assessments
Construction Street Related Costs
$
123,600.00
$
76,103.71
Street Related Indirect Costs
$
29,700.00
$
15,369.45
Street Related Total Project Costs
$
153,300.00
$
91,473.16
Assessable Street Costs (25%)
$
38,300.00
$
22,868.29
City Street Costs (75%)
$
115,000.00
$
68,604.87
Feasibility Assessment Rate Per Unit
$
38,300.00
/ 39 Units=
$
990.00
Actual Assessment Rate Per Unit
$
22,868.29
/ 39 Units=
$
586.37
23-11E Funding Summary
Assessable Costs
$
37,620.00
(2)
$
22,282.06
City Costs - Road and Bridge Fund
$
115,680.00
(2)
$
69,191.10
City Costs - Trunk Water & Sewer Funds
$
$
-
Total Project Costs
$
153,300.00
$
91,473.16
Note: 1) Estimated totals are rounded. Actual amounts will be used for the final assessments calculations.
2) Assessment for Fire Station #3 included in City Costs
EXHIBIT E3
Project Name:
Project No. :
Feasibility Report
Contract Award
Actual Construction Cost
FINAL ANDOVER ASSESSMENT WORKSHEET
2023 Mill & Overlay - Barnes Rolling Oaks 2nd Addition
C.P. 23-11F
Date: 2/21/2023
Date: 5/2/23
Expenses
Engineering (Includes Design, Surveying, Inspection, etc.):
Consulting Costs
Aerial Mapping (1% of street)
Drainage Plan (0.3% of street/storm)
Administration (3%)
Assessing (1%)
Bonding (0.5%)
Recording Fees / Legal & Easement
Advertising
Permit and Review Fees
Street Signs (Materials and Labor)
Material Testing
Easement Acquisition
Construction Interest
City Costs
Total Expenses
Expenses Multiplier
Total Project Cost
Const. Amount: $338,800.00
Amount: $268,692.29
Amount: $259,020.62
Feasibility Amount
Actual Amount
$
45,800.00
$
11,466.10
Construction Street Related Costs
$
338,800.00
$259,020.62
Street Related Indirect Costs
$
71,400.00
$
28 368.08
$
10,160.00
$
7,770.62
$
3,390.00
$
2,590.21
102,600.00
$
71,847.18
City Street Costs (75%)
$
307,600.00
$
200.00
$
62.23
$
250.00
$
200.00
Actual Assessment Rate Per Unit
$
71,847.18
/ 38 Units=
$
2,500.00
$
250.00
$
3,400.00
$
2,548.93
$
5,700.00
$
3,479.99
$
71,400.00
$
28,368.08
21.074380% 10.952055%
Amount: $ 410,200.00 $ 287,388.70
23-11F Assessments
Construction Street Related Costs
$
338,800.00
$259,020.62
Street Related Indirect Costs
$
71,400.00
$
28 368.08
Street Related Total Project Costs
$
410,200.00
$
287,388.70
Assessable Street Costs (25%)
$
102,600.00
$
71,847.18
City Street Costs (75%)
$
307,600.00
$
215,541.52
Feasibility Assessment Rate Per Unit
$
102,600.00
/ 38 Units=
$
2,700.00
Actual Assessment Rate Per Unit
$
71,847.18
/ 38 Units=
$
1,890.72
23-11F Funding Summary
Assessable Costs
$
99,900.00
(2)
$
69,956.64
City Costs - Road and Bridge Fund
$
310,300.00
(2)
$
217,432.06
City Costs - Trunk Water & Sewer Funds
$
$
Total Project Costs
$
410,200.00
$
287,388.70
Notes: 1) Estimated totals are rounded. Actual amounts will be used for the final assessments calculations.
2) Assessment amount for Prairie Knoll Park included in City Costs.
EXHIBIT F3
IF
PROJECT LOCATION MAP
PROJECT NAME: STREET MILL & OVERLAY
LOCATION: NATURES RUN
1451H 1N
AN 0APNVD
19961495
ti
ANDUVIH N_VO
* 23-IIG
(2023)
o
�4ASN�
14 3RD AV(
o G
I
142ND AVE
141sT W
T F
_s Qee�It' :r
ra,
redit Anoka County GIS, ESFU, MN Geosgatlal Commons, Clly of AnEove!
0162,5 325 Feet
I t I Q Project Location Assessed Parcels
m,,,,.enm�_en, wreeme OParcel Boundary QCity Omits
hWw het]ry MAda Mf MY<IX
�m�Na�aba.a��� Incorporated 1974
L
ararv. d. prs m
I�a,�,.rm�,=»'� Exhibit G1
Project Name:
Project No. :
Feasibility Report
Contract Award
Actual Construction Cost
FINAL ANDOVER ASSESSMENT WORKSHEET
2023 Mill & Overlay - Nature's Run
C.P. 23-11G
01A FK1Y*1
Date: 5/2/23
Expenses
Engineering (Includes Design, Surveying, Inspection, etc.):
Consulting Costs
Aerial Mapping (1% of street)
Drainage Plan (0.3% of streettstorm)
Administration (3%)
Assessing (1%)
Bonding (0.5%)
Recording Fees / Legal & Easement
Advertising
Permit and Review Fees
Street Signs (Materials and Labor)
Material Testing
Easement Acquisition
Construction Interest
City Costs
Total Expenses
Expenses Multiplier
Total Project Cost
Const. Amount: $93,000.00
Amount: $73,180.67
23-11G Assessments
Amount: $64,553.04
Feasibility Amount
Actual Amount
$
12,100.00
$
6,598.78
Street Related Indirect Costs
$
22,500.00
$
13 234.03
Street Related Total Project Costs
$
115,500.00
$
77,787.07
Assessable Street Costs (25%)
$
$
2,790.00
$
1,936.59
$
930.00
$
645.53
Feasibility Assessment Rate Per Unit
$
28,900.00 154 Units=
$
540.00
Actual Assessment Rate Per Unit
$
19,446.77 / 54 Units=
$
200.00
$
62.23
$
250.00
$
200.00
$
1,000.00
$
250.00
19,447.02
City Costs - Road and Bridge Fund
$
86,340.00
$
1,000.00
$
326.43
$
4,200.00
$
3,214.47
$
22,500.00
$
13,234.03
24.193548%
20.501017%
Amount: $
115,500.00
$
77,787.07
23-11G Assessments
Construction Street Related Costs
$
93,000.00
$
64,553.04
Street Related Indirect Costs
$
22,500.00
$
13 234.03
Street Related Total Project Costs
$
115,500.00
$
77,787.07
Assessable Street Costs (25%)
$
28,900.00
$
19,446.77
City Street Costs (75%)
$
86,600.00
$
58,340.30
Feasibility Assessment Rate Per Unit
$
28,900.00 154 Units=
$
540.00
Actual Assessment Rate Per Unit
$
19,446.77 / 54 Units=
$
360.13
23-11G Funding Summary
Assessable Costs
$
29,160.00
$
19,447.02
City Costs - Road and Bridge Fund
$
86,340.00
$
58,340.05
City Costs - Trunk Water & Sewer Funds
$
$
-
Total Project Costs
$
115,500.00
$
77,787.07
Note: Estimated totals are rounded. Actual amounts will be used for the final assessments calculations.
EXHIBIT G3
Project Name:
Project No. :
Feasibility Report
FINAL ANDOVER ASSESSMENT WORKSHEET
2023 Mill & Overlay - Village at Andover Station
C.P. 23-11H
Date: 2/21/2023
Contract Award Date: 5/2/23
Actual Construction Cost
Expenses
Engineering (Includes Design, Surveying, Inspection, etc.):
Consulting Costs
Aerial Mapping (1% of street)
Drainage Plan (0.3% of street/storm)
Administration (3%)
Assessing (1%)
Bonding (0.5%)
Recording Fees / Legal & Easement
Advertising
Permit and Review Fees
Street Signs (Materials and Labor)
Material Testing
Easement Acquisition
Construction Interest
City Costs
Total Expenses
Expenses Multiplier
Total Project Cost
1H Assessments
Const. Amount: $ 62,200.00
Amount: $ 57,155.86
Amount: $ 43,642.88
Feasibilitv Amount
$
8,100.00
$
1,870.00
$
620.00
$
200.00
$
250.00
$
500.00
$
700.00
$
3,200.00
$ 15,400.00
24.758842%
Amount: $ 77,600.00
et Related Indirect Costs $ 15,400.00
et Related Total Project Costs $ 77,600.00
:ssable Street Costs (25%) $ 19,400.00
Street Costs (75%) $ 58,200.00
Feasibility Assessment Rate Per Unit $ 19,400.00 / 75 Units=
Actual Assessment Rate Per Unit $ 13,816.52 / 75 Units=
it;]
Costs - Road and Bridge Fund $ 58,100.00
Costs - Trunk Water & Sewer Funds $ -
1 Project Costs $ 77,600.00
Note: Estimated totals are rounded. Actual amounts will be used for the final assessments calculations.
Actual Amount
$
5,831.12
$
1,309.29
$
436.43
$
62.23
$
200.00
$
250.00
$
294.33
$
3,239.78
$ 11,623.18
26.632477%
55,266.06
$ 11,623.18
$ 55,266.06
13,816.52
41,449.54
260.00
184.22
13,816.50
41,449.56
EXHIBIT H3
Project Name:
Project No. :
Feasibility Report
Contract Award
Actual Construction Cost
FINAL ANDOVER ASSESSMENT WORKSHEET
2023 Mill & Overlay - Townhomes of Woodland Creek
C.P. 23-111
Date: 2/21/2023
Date: 5/2/2023
Expenses
Engineering (Includes Design, Surveying, Inspection, etc.):
Consulting Costs
Aerial Mapping (1% of street)
Drainage Plan (0.3% of street/storm)
Administration (3%)
Assessing (1 %)
Bonding (0.5%)
Recording Fees / Legal & Easement
Advertising
Permit and Review Fees
Street Signs (Materials and Labor)
Material Testing
Easement Acquisition
Construction Interest
City Costs
Total Expenses
Expenses Multiplier
Total Project Cost
Const. Amount: $58,000.00
Amount: $49,898.07
23-111 Assessments
Amount: $33,373.15
Feasibility Amount
Actual Amount
$
8,200.00
$
5,129.20
Street Related Indirect Costs
$
15,200.00
$
9,923.45
Street Related Total Project Costs
$
73,200.00
$
43,296.60
Assessable Street Costs (25%)
$
$
1,740.00
$
1,001.19
$
580.00
$
333.73
Feasibility Assessment Rate Per Unit
$
18,300.00 / 18 Units=
$
1,020.00
Actual Assessment Rate Per Unit
$
10,824.15 / 18 Units=
$
200.00
$
62.22
$
200.00
$
200.00
$
500.00
$
250.00
10,824.12
City Costs - Road and Bridge Fund
$
54,840.00
$
600.00
$
181.95
$
3,200.00
$
2,765.16
$
15,200.00
$
9,923.45
26.206897%
29.734832%
Amount: $
73,200.00
$
43,296.60
23-111 Assessments
Construction Street Related Costs
$
58,000.00
$
33,373.15
Street Related Indirect Costs
$
15,200.00
$
9,923.45
Street Related Total Project Costs
$
73,200.00
$
43,296.60
Assessable Street Costs (25%)
$
18,300.00
$
10,824.15
City Street Costs (75%)
$
54,900.00
$
32,472.45
Feasibility Assessment Rate Per Unit
$
18,300.00 / 18 Units=
$
1,020.00
Actual Assessment Rate Per Unit
$
10,824.15 / 18 Units=
$
601.34
23-111 Funding Summary
Assessable Costs
$
18,360.00
$
10,824.12
City Costs - Road and Bridge Fund
$
54,840.00
$
32,472.48
City Costs - Trunk Water & Sewer Funds
$
-
$
Total Project Costs
$
73,200.00
$
43,296.60
Note: Estimated totals are rounded. Actual amounts will be used for the final assessments calculations.
EXHIBIT 13
Project Name:
Project No. :
Feasibility Report
Contract Award
Actual Construction Cost
FINAL ANDOVER ASSESSMENT WORKSHEET
2023 Mill & Overlay - Woodland Creek Golf Villas
C.P. 23-11J
Date: 2/21/2023
Date: 5/2/2023
Expenses
Engineering (Includes Design, Surveying, Inspection, etc.):
Consulting Costs
Aerial Mapping (1% of street)
Drainage Plan (0.3% of street/storm)
Administration (3%)
Assessing (1%)
Bonding (0.5%)
Recording Fees / Legal & Easement
Advertising
Permit and Review Fees
Street Signs (Materials and Labor)
Material Testing
Easement Acquisition
Construction Interest
City Costs
Total Expenses
Expenses Multiplier
Total Project Cost
Const. Amount: $43,000.00
Amount: $38,551.54
23-11J Assessments
Amount: $38,316.85
Feasibility Amount
Actual Amount
$
6,100.00
$
4,750.85
Street Related Indirect Costs
$
11,600.00
$
9,389.66
Street Related Total Project Costs
$
54,600.00
$
47,706.51
Assessable Street Costs (25%)
$
$
1,290.00
$
1,149.51
$
430.00
$
383.17
Feasibility Assessment Rate Per Unit
$
13,700.00 / 11 Units=
$
1,250.00
Actual Assessment Rate Per Unit
$
11,926.63 / 11 Units=
$
200.00
$
62.22
$
200.00
$
200.00
$
500.00
$
250.00
11,926.64
City Costs - Road and Bridge Fund
$
40,850.00
$
500.00
$
173.79
$
2,400.00
$
2,420.12
$
11,600.00
$
9,389.66
26.976744%
24.505302%
Amount: $
54,600.00
$
47,706.51
23-11J Assessments
Construction Street Related Costs
$
43,000.00
$
38,316.85
Street Related Indirect Costs
$
11,600.00
$
9,389.66
Street Related Total Project Costs
$
54,600.00
$
47,706.51
Assessable Street Costs (25%)
$
13,700.00
$
11,926.63
City Street Costs (75%)
$
40,900.00
$
35,779.88
Feasibility Assessment Rate Per Unit
$
13,700.00 / 11 Units=
$
1,250.00
Actual Assessment Rate Per Unit
$
11,926.63 / 11 Units=
$
1,084.24
23-11J Funding Summary
Assessable Costs
$
13,750.00
$
11,926.64
City Costs - Road and Bridge Fund
$
40,850.00
$
35,779.87
City Costs - Trunk Water & Sewer Funds
$
-
$
-
Total Project Costs
$
54,600.00
$
47,706.51
Note: Estimated totals are rounded. Actual amounts will be used for the final assessments calculations.
EXHIBIT J3
Project Name
Project No. :
Feasibility Report
Contract Award
Actual Construction Cost
FINAL ANDOVER ASSESSMENT WORKSHEET
2023 Mill & Overlay - Kimberly Oaks
C.P. 23-11 K
Date: 2/21/2023
Date: 5/2/2023
Expenses
Engineering (Includes Design, Surveying, Inspection, etc.):
Consulting Costs
Aerial Mapping (1% of street)
Drainage Plan (0.3% of streettstorm)
Administration (3%)
Assessing (1%)
Bonding (0.5%)
Recording Fees / Legal & Easement
Advertising
Permit and Review Fees
Street Signs (Materials and Labor)
Material Testing
Easement Acquisition
Construction Interest
City Costs
Total Expenses
Expenses Multiplier
Total Project Cost
Const. Amount: $105,500.00
Amount: $99,804.17
23-11K Assessments
Amount: $97,637.23
Feasibility Amount
Actual Amount
$
14,300.00
$
5,818.09
Street Related Indirect Costs
$
24,500.00
$
13 636.11
Street Related Total Project Costs
$
130,000.00
$
111,273.34
Assessable Street Costs (25%)
$
$
3,170.00
$
2,929.12
$
1,060.00
$
976.37
Feasibility Assessment Rate Per Unit
$
32,500.00 / 12 Units=
$
2,710.00
Actual Assessment Rate Per Unit
$
27,818.34 / 12 Units=
$
200.00
$
62.22
$
250.00
$
200.00
$
750.00
$
250.00
27,818.40
City Costs - Road and Bridge Fund
$
97,480.00
$
1,100.00
$
755.96
$
3,700.00
$
2,644.35
$
24,500.00
$
13,636.11
23.222749%
13.966097%
Amount: $
130,000.00
$
111,273.34
23-11K Assessments
Construction Street Related Costs
$
105,500.00
$
97,637.23
Street Related Indirect Costs
$
24,500.00
$
13 636.11
Street Related Total Project Costs
$
130,000.00
$
111,273.34
Assessable Street Costs (25%)
$
32,500.00
$
27,818.34
City Street Costs (75%)
$
97,500.00
$
83,455.00
Feasibility Assessment Rate Per Unit
$
32,500.00 / 12 Units=
$
2,710.00
Actual Assessment Rate Per Unit
$
27,818.34 / 12 Units=
$
2,318.20
23-11K Funding Summary
Assessable Costs
$
32,520.00
$
27,818.40
City Costs - Road and Bridge Fund
$
97,480.00
$
83,454.94
City Costs - Trunk Water & Sewer Funds
$
-
$
-
Total Project Costs
$
130,000.00
$
111,273.34
Note: Estimated totals are rounded. Actual amounts will be used for the final assessments calculations.
EXHIBIT K3
Project Name:
Project No. :
Feasibility Report
Contract Award
Actual Construction Cost
PRELIMINARY ANDOVER ASSESSMENT WORKSHEET
2023 Mill & Overlay - Eames Rolling Oaks, Smiths Rolling Oaks &
Easterly Neighborhood
C.P. 23-11L
Date: 2/21/2023
Date: 5/2/2023
Expenses
Engineering (Includes Design, Surveying, Inspection, etc.):
Consulting Costs
Aerial Mapping (1% of street)
Drainage Plan (0.3% of streettstorm)
Administration (3%)
Assessing (1%)
Bonding (0.5%)
Recording Fees / Legal & Easement
Advertising
Permit and Review Fees
Street Signs (Materials and Labor)
Material Testing
Easement Acquisition
Construction Interest
City Costs
Total Expenses
Expenses Multiplier
Total Project Cost
Const. Amount: $392,600.00
Amount: $323,613.85
Amount: $329,534.16
Feasibility Amount
Actual Amount
$
53,100.00
$
11,745.77
Construction Street Related Costs
$
392,600.00
$
329,534.16
Street Related Indirect Costs
$
81,500.00
$
32 322.18
$
11,780.00
$
9,886.02
$
3,930.00
$
3,295.34
118,500.00
$
90,464.09
City Street Costs (75%)
$
355,600.00
$
200.00
$
62.22
$
250.00
$
200.00
Actual Assessment Rate Per Unit
$
90,464.09
/ 49 Units=
$
2,500.00
$
500.00
$
4,000.00
$
2,930.67
$
5,700.00
$
3,702.16
$
81,500.00
$
32,322.18
20.759042% 9.808446%
Amount: $ 474,100.00 $ 361,856.34
23-11L Assessments
Construction Street Related Costs
$
392,600.00
$
329,534.16
Street Related Indirect Costs
$
81,500.00
$
32 322.18
Street Related Total Project Costs
$
474,100.00
$
361,856.34
Assessable Street Costs (25%)
$
118,500.00
$
90,464.09
City Street Costs (75%)
$
355,600.00
$
271,392.25
Feasibility Assessment Rate Per Unit
$
118,500.00
/ 49 Units=
$
2,420.00
Actual Assessment Rate Per Unit
$
90,464.09
/ 49 Units=
$
1,846.21
23-11L Funding Summary
Assessable Costs
$
116,160.00
(2)
$
90,464.29
City Costs - Road and Bridge Fund
$
357,940.00
(2)
$
271,392.05
City Costs - Trunk Water & Sewer Funds
$
$
Total Project Costs
$
474,100.00
$
361,856.34
Notes: 1) Estimated totals are rounded. Actual amounts will be used for the final assessments calculations.
2) PID 25-32-24-24-0001 proposed for 2 unit assessments. 1 existing and 1 potential unit fronting 146th Lane NW.
EXHIBIT L3
Project Name:
Project No. :
Feasibility Report
Contract Award
Actual Construction Cost
FINAL ANDOVER ASSESSMENT WORKSHEET
2023 Mill & Overlay - Prairie Road (SAP 198-101-013)
C.P. 23-15
Date: 2/7/2023
Date:
Expenses
Engineering (Includes Design, Surveying, Inspection, etc.):
Consulting Costs
Aerial Mapping (1% of street)
Drainage Plan (0.3% of street/storm)
Administration (3%)
Assessing (1%)
Recording Fees / Legal & Easement
Advertising
Permit and Review Fees
Street Signs (Materials and Labor)
Material Testing
Easement Acquisition
Construction Interest
City Costs
Total Expenses
Expenses Multiplier
Total Project Cost
Const. Amount: $310,300.00
Amount: $257,691.86
23-15 Assessments
Amount: $223,071.95
Feasibility Amount
Total Street Related Construction Costs
Actual
$
43,500.00
$
19,305.53
$
(38,800.00)
$
31 002.19
Total Standard Street Related Construction Costs
$
261,200.00
$
188,423.95
Standard Street Related Indirect Costs
$
60,700.00
$
9,310.00
$
6,692.16
$
3,100.00
$
2,230.72
$
80,500.00
$
54,438.96
$
1,000.00
$
199.35
$
1,000.00
$
200.00
$
9.00
Actual Assessment Rate Per Front Foot (2)
$
$
2,500.00
$
1,129.00
$
5,000.00
$
826.15
$
6,570.00
$
4,142.62
$
72,000.00
$
34,725.53
12,700.00
23.20335%
4,213.35
15.56696%
Amount: $
382,300.00
$
257,797.48
23-15 Assessments
Total Street Related Construction Costs
$
300,000.00
$
219,426.14
Deduct for Extra 0.5' Pavement Thickness
$
(38,800.00)
$
31 002.19
Total Standard Street Related Construction Costs
$
261,200.00
$
188,423.95
Standard Street Related Indirect Costs
$
60,700.00
$
29 331.88
Total Standard Street Related Project Costs
$
321,900.00
$
217,755.83
Assessable Standard Street Costs (25%)
$
80,500.00
$
54,438.96
Total Front Footage within project limits
8,950 LF
Feasibility Assessment Rate Front Foot (2)
$
80,500.00 18950. FF =
$
9.00
Actual Assessment Rate Per Front Foot (2)
$
54,438.96 / 8950. FF =
$
6.08
23-15 Funding Summary
Assessable Costs (3)
$
25,600.00
$
18,185.28
City Costs - Trunk Water Fund
$
12,700.00
$
4,213.35
City Costs - Road and Bridge Fund (MSA)
$
344,000.00
$
235,398.85
Total Project Costs
$
382,300.00
$
257,797.48
Notes: 1) Estimated totals are rounded. Actual amounts will be used for the assessments calculations.
2) Assessable rate per front foot based upon total ROW front footage.
3) Assesment per parcel based upon Assessable FF rate times parcel ROW front footage outside of Coon Creek floodplain
boundary (refer to Prelim Assessment Roll).
EXHIBIT M3
Project Name:
Project No. :
Feasibility Report
Contract Award
Actual Construction Cost
FINAL ANDOVER ASSESSMENT WORKSHEET
2023 Mill & Overlay - Andover Boulevard (SAP 198-110-005)
C.P. 23-16
Date: 2/21/2023
Date:
Expenses
Engineering (Includes Design, Surveying, Inspection, etc.):
Consulting Costs
Aerial Mapping (1% of street)
Drainage Plan (0.3% of street/storm)
Administration (3%)
Assessing (1%)
Recording Fees / Legal & Easement
Advertising
Permit and Review Fees
Street Signs (Materials and Labor)
Material Testing
Easement Acquisition
Construction Interest
City Costs
Total Expenses
Expenses Multiplier
Total Project Cost
Const. Amount: $239.300.00
Amount: $194,127.66
23-16 Assessments
Amount: $194,286.99
Feasibility Amount
$
Actual
$
33,600.00
$
19,542.62
(30,800.00)
$
(25,168.08)
Deduct for Extra Width (38.33' vs 28.33' bit width standard)
$
(40,500.00)
$
33151.57
Total Standard Street Related Construction Costs
$
168,000.00
$
$
7,180.00
$
5,828.61
$
2,390.00
$
1,942.87
207,800.00
$
159,292.99
Assessable Standard Street Costs (25%)
$
1,000.00
$
199.35
$
1,000.00
$
200.00
10.50
Actual Assessment Rate Per Front Foot (2)
$
39,823.25 / 4974.7 FF =
$
2,000.00
$
729.00
23-16 Funding Summary
$
3,000.00
$
799.93
$
6,570.00
$
4,088.20
$
56,700.00
$
33,330.58
$
23.69411%
Total Project Costs
17.15533%
Amount: $
296,000.00
$
227,617.57
23-16 Assessments
FEASIBILITY
Total Street Related Construction Costs
$
239,300.00
$
194,286.99
Deduct for Extra 0.5" Pavement Thickness
$
(30,800.00)
$
(25,168.08)
Deduct for Extra Width (38.33' vs 28.33' bit width standard)
$
(40,500.00)
$
33151.57
Total Standard Street Related Construction Costs
$
168,000.00
$
135,967.34
Standard Street Related Indirect Costs
$
39,800.00
$
23 325.65
Total Standard Street Related Project Costs
$
207,800.00
$
159,292.99
Assessable Standard Street Costs (25%)
$
52,000.00
$
39,823.25
Feasibility Assessment Rate Front Foot (2)
$
52,000.00 / 4974.7 FF =
$
10.50
Actual Assessment Rate Per Front Foot (2)
$
39,823.25 / 4974.7 FF =
$
8.01
23-16 Funding Summary
Assessable Costs (3,4)
$
28,500.00
$
21,727.13
City Costs - Road and Bridge Fund (MSA) (4)
$
267,500.00
$
205,890.44
Total Project Costs
$
296,000.00
$
227,617.57
Notes: 1) Estimated totals are rounded. Actual amounts will be used for the assessments calculations.
2) Assessable rate per front foot based upon total ROW front footage.
3) Assessment per parcel based upon FF rate times FF outside of Coon Creek floodplain boundary (see Assessment Roll).
4) Assessable amount for Eveland Fields Park included in City Costs - Road and Bridge Fund
OVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US
TO:
CC:
FROM:
SUBJECT:
DATE:
Mayor and Council members
James Dickinson, City
Dana Makinen, Human Resources
Approve Collective Bargaining Agreement/Public Works
October 3, 2023
0
The City Council is requested to consider the adoption of the 2024-2025 Public Works Union
Contract.
DISCUSSION
The 2024 bargaining process started on May 4', 2023, with the Public Works Union represented
by Minnesota Teamsters Public and Law Enforcement Employees' Union Local #320. A list of
proposals was presented and through active bargaining, the following items are being submitted
for approval.
1. Duration of Contract for 2 years, through December 31, 2025.
2. $1.75/hour Market Rate Adjustment effective 1/1/2024.
3. 3% COLA increase 1/1/24 and 3% COLA increase on 1/1/25.
4. Increase Boot Allowance to $300 per year.
The full Union contract is available in the Human Resources Office for your review.
BUDGET IMPACT
Funding for all increases is included in the 2024 City Budget.
ACTION REQUESTED
Approve the Public Works Union Contract for the years 2024-2025.
Respectfully submitted,
Dana Makinen
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: David D. Berkowitz, Director of Public Works/City Engineer
SUBJECT: Order Improvement/Order Plans & Specs/23-13, WM Improvements -
Crosstown Blvd. NW (RR Tracks to 1581h Ave. NW) - Andover Blvd. NW
(Vale St. NW to Prairie Rd. NW) - Prairie Rd. NW (Andover Blvd. NW to
157th Ave. NW) & 23-12A, Crosstown Blvd. NW Trail - Xeon St. NW to
Prairie Rd. NW - Engineering
DATE: October 3, 2023
INTRODUCTION8
The City Council is requested to approve the resolution ordering improvement and directing
preparation of plans and specifications for Projects 23-13, WM Improvements - Crosstown Blvd.
NW (RR Tracks to 158`h Ave. NW) - Andover Blvd. NW (Vale St. NW to Prairie Rd. NW) -
Prairie Rd. NW (Andover Blvd. NW to 157h Ave. NW) & 23-12A, Crosstown Blvd. NW Trail -
Xeon St. NW to Prairie Rd. NW.
Identified in the 2023-2027 Capital Improvement Plan (CIP) is the design of a water main loop
as described above and shown on the attached location map. The plan is to begin the design this
fall and construct the project in 2024. Also included with this project is running fiber optic
conduit along with the water main for future fiber connections.
Also identified in the 2023-2027 CIP is the construction of a trail along the south and east side of
Crosstown Boulevard from Bluebird Street to north of 159th Avenue along with water main and
sanitary sewer that would have been constructed at the same time as the trail. The City was
unable to acquire the needed easements so the project was not designed nor constructed.
In 2024 the Crosstown Boulevard trail will be constructed from Hanson Boulevard or Bluebird
Street to Xeon Street. As a separate project (City Project 23-12A) the trail segment from Xeon
Street to Prairie Road will be designed for future construction possibly later in 2024 or 2025. The
main reason to complete the design for this segment of trail is to summit and receive approval
from the railroad for all three crossings which include water main, sanitary sewer and the
pedestrian crossing. This process can take up to 6-8 months after the final plan is submitted.
BUDGETIMPACT
Requests for proposals for the design work were sent out to four consulting firms and staff
received one proposal back from Bolten & Menk. The design cost on a not -to -exceed basis is
$251,401 for the water main and sanitary sewer project, City Project 23-13 and $50,457 for the
trail segment, City Project 23-12A. The 2024-2028 CIP identifies a total budget for the water
main and sanitary sewer project at $3,000,000 which will be funded by the Water Trunk Fund
and $300,000 for the fiber optics conduit that will be funded by the Water Trunk and Sanitary
Sewer Trunk Funds. The design fee of $50,457 for the trail will be funded from the Trail Fund.
Mayor and Council Members
October 3, 2023
Page 2 of 2
ACTION REQUIRED
The City Council is requested to approve the resolution ordering improvement and directing
preparation of plans and specifications for Project (13, WM Improvements - Crosstown Blvd.
NW (RR Tracks to 158th Ave. NW) - Andover Blvd. NW (Vale St. NW to Prairie Rd. NW) -
Prairie Rd. NW (Andover Blvd. NW to 157th Ave. NW) & 23-12A, Crosstown Blvd. NW Trail -
Xeon St. NW to Prairie Rd. NW.
Respectfully submitted,
C: LQ �L
David D. Berkowitz
Attachment: Resolution CIP Location Maps
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF
PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NOS. 23-13
WM IMPROVEMENTS - CROSSTOWN BLVD. NW (RR TRACKS TO 158TH AVE. NW) -
TRAIL - XEON ST. NW TO PRAIRIE RD. NW.
WHEREAS, the City Council is cognizant of the need for the improvements; and
NOW, THEREFORE BE IT RESOLVED by the City Council to order the
improvement o Projects 23-13, WM Improvements - Crosstown Blvd. NW (RR Tracks to
NW to Prairie Rd. NW; and
BE IT FURTHER RESOLVED by the City Council to hereby direct Bolton & Menk.
Inc. to prepare the plans and specifications for such improvement project.
MOTION seconded by Councilmember and adopted by the
City Council at a regular meeting this 3rd day of October 2023, with
Councilmembers voting
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Sheri Bukkila - Mayor
Michelle Hartner —Deputy City Clerk
Mayor and Council Members
October 3, 2023
Page 2 of 2
ACTION REQUIRED
The City Council is requested to approve the resolution ordering improvement and directing
preparation of plans and specifications for Project (13, WM Improvements - Crosstown Blvd.
NW (RR Tracks to 1580i Ave. NW) - Andover Blvd. NW (Vale St. NW to Prairie Rd. NW) -
Prairie Rd. NW (Andover Blvd. NW to 1570i Ave. NW) & 23-12A, Crosstown Blvd. NW Trail
Xeon St. NW to Prairie Rd. NW.
Respectfully submitted,
David D. Berkowitz
Attachment: Resolution & CIP Location Maps
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: David D. Berkowitz, Director of Public Works/City Engineer
SUBJECT: Approve Support Letter to ACHD for Funding proposed Interchange at TH
65 and Bunker Lake Boulevard - Engineering
DATE: October 2, 2023
The City Council is requested to approve the attached support letter to ACHD for funding
application for proposed interchange improvements at TH 65 and Bunker Lake Boulevard.
DISCUSSION
ACED is intending to submit a funding application for the Minnesota Highway Freight Program
for the proposed TH 65 / Bunker Lake Blvd. interchange project. The County will be applying
for up to $10.8M in funding to conduct Engineering Design, right-of-way and environmental
work. Funds would be available in 2028. The entire project is estimated to be $35 to $40M.
ACHD also plans to apply for the next round of Regional Solicitation funding this fall and will
be requesting a support letter for that application in the near future.
ACTION REQUIRED
The City Council is requested to approve the attached support letter to ACHD for funding
application for proposed interchange improvements at TH 65 and Bunker Lake Boulevard.
Respectfully submitted,
David D. Berkowitz
Attach: Support Letter & Location/Proposed Improvements Plan
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
October 4, 2023
Mr. Joe MacPherson
Chief Officer of Transportation/County Engineer
Anoka County Transportation Division
1440 Bunker Lake Blvd. NW
Andover, MN 55304
RE: Trunk Highway 65 Corridor Improvements
Corridors of Commerce Funding Program — Letter of Support
Dear Mr. MacPherson:
The City of Andover would like to express our strong support for the proposed Trunk Highway
(TH) 65 Corridor improvements at Bunker Lake Boulevard NW within the City of Ham Lake. Our
communities depend upon this vital transportation corridor to support our businesses, residents
and visitors.
The proposed improvements were thoroughly vetted through a recently completed,
comprehensive TH 65 Planning and Environmental Linkages Study (TH 65 PEL). The study was
led by the Minnesota Department of Transportation (MnDOT), in collaboration with Anoka
County, the City of Blaine, the City of Ham Lake, the City of Spring Lake Park, various
community groups and the Federal Highway Administration. The TH 65 PEL examined a range
of cost-effective roadway alternatives to address safety, reliability, access, multimodal mobility
and congestion between 8151 Avenue in the City of Spring Lake Park and County State Aid
Highway (CSAH) 116 in the City of Ham Lake.
To date, MnDOT, Anoka County, and the cities of Blaine, Ham Lake and Spring Lake Park
have made significant progress in moving improvements along this corridor forward towards
construction. We support the continued momentum by working with partners to secure the
necessary funding to deliver these important improvements.
If you have any questions or require additional information, please reach out to me at (763) 767-
5133 or d.berkowitz@andovermn.gov.
Sincerely,
David D. Berkowitz, P.E.
Director of Public Works/City Engineer
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
To: Mayor & City Council
CC: Jim Dickinson, City Administrator
David D. Berkowitz, Director of Public Works/City Engineer
From: Sarah Morgan, Recycling Coordinator
Subject: Approve 2024 Residential Recycling Agreement with Anoka County
Date: October 3, 2023
9)
INTRODUCTION
The purpose of this agreement is to provide cooperation between the County and the Municipality
to implement the solid waste recycling program in the Municipality by funding it.
DISCUSSION
The County assists Andover in meeting recycling goals established by the Anoka County Board
of Commissioners by providing SCORE funds to the City of Andover for solid waste recycling
programs.
ACTION REQUESTED
The City Council is asked to approve the Agreement for the Residential Recycling program.
Respectfully submitted,
i
Sarah Morgan
Attached: Recycling Agreement
DocuSign Envelope ID: CEF8F251-9025-447C-8182-BB35802B4C7D
AL Anoka County
HUMAN SERVICES DIVISION
Community Social Services and Behavioral Health
September 13, 2023
City of Andover
Attn: Sheri Bukkila
1685 Crosstown Blvd
Andover, MN 55304
Dear Ms. Bukkila:
Enclosed is your 2024 contract with Anoka County. Please review the contract and complete the signature portion using
DocuSign. If applicable and ready, please attach the necessary insurance information using the attachment link in the
DocuSign document. If insurance is not ready and you will be sending this information at a later date, please send to:
Angie Rodine
Angela.ROdinea,co.anoka.mn.us or County of Anoka
2100 3rd Avenue, 5th Floor
Anoka, MN 55303
PLEASE NOTE: The following information is required as part ofyour contract. If the contract is signed and executed
without receiving this information in a timely manner, it maybe referred to the County Attorney's Office for possible
Breach of Contract and/orpayments may be withheld until information is receiver.
CERTIFICATE OF LIABILITYINSURANCE - Required
No insurance information is needed for this contract.
CONTRACTOR INFORMATION SHEET - Required
Please update/complete and sign this page and return with your contract.
DocuSign will automatically forward a copy of the signed contract to you, once completed. If you have questions regarding
the contract, please call your Contract Manager, Sue Doll, at 763-324-3482.
Sincerely,
Angie Rodine
Administrative Assistant, Planning and Operations Support Services
Meeting People's Needs Through Quality Services
Community Social Services & Behavioral Health
Government Center ♦ 2100 3rd Avenue N, STE 500 ♦ Anoka, MN 55303-5049
PHONE: 763-324-1400 ♦ FAX:763-324-1110
Affirmative Action / Equal Opportunity Employer
DocuSign Envelope ID: CEF8F251-9025-447C-8182-BB35802B4C7D
Anoka County Contract # C0010102
2024 AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM
THIS AGREEMENT made and entered into on the 1st day of January 2024,
notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA, State
of Minnesota, hereinafter referred to as the "COUNTY", and the CITY OF ANDOVER, hereinafter
referred to as the "MUNICIPALITY".
WITNESSETH:
WHEREAS, the County will receive funding from the State of Minnesota pursuant to Minn.
Stat. § 115A.557, the Select Committee on Recycling and the Environment (hereinafter "SCORE
funds") during 2024 which must be used to encourage and improve recycling and a portion must
be specifically directed to recycling source -separated compostable materials; and
WHEREAS, the County will also receive funding pursuant to Minn. Stat. § 473.8441, Local
Recycling Development Grants (hereinafter "LRDG funds") during 2024; and
WHEREAS, the County also has additional budgeted program funding available to
supplement SCORE and LRDG funds for solid waste recycling programs, so that the available
amount for the Residential Recycling Program is $1,611,188.00; and
WHEREAS, the County Solid Waste Management Master Plan 2018 (Master Plan 2018)
and the Minnesota Pollution Control Agency (hereinafter "MPCA") Metropolitan Solid Waste
Management Policy Plan 2016-2036 state that MSW generated in the County that is not reused,
recycled, or composted, will be processed to the extent that processing capacity is available; and
WHEREAS, the Master Plan 2018 was developed with the participation of a representative
from the Municipality staff, and the Municipality is required to develop and implement programs,
practices, or methods designed to meet waste abatement goals by Minn. Stat. § 115A.551, Subd
2a. (b).; and
WHEREAS, the County wishes to assist the Municipality in meeting recycling goals
established by Anoka County by providing said SCORE, LRDG, and County budgeted program
funds to cities and townships in the County for solid waste recycling programs.
NOW, THEREFORE, in consideration of the mutual covenants and promises contained in
this Agreement, the parties mutually agree to the following terms and conditions:
PURPOSE AND CONTRACT DOCUMENTS. The purpose of this Agreement is to
provide for cooperation between the County and the Municipality to implement solid waste
recycling programs in the Municipality which will help the County and member
municipalities meet the goals set in the current Anoka County Solid Waste Management
Master Plan. The County and the Municipality agree that the information provided in the
recitals above is to be incorporated into the purpose of this agreement.
The Anoka County Municipal Waste Abatement Grant Program (hereinafter "Grant
Program") Contract Documents include: the Anoka County Municipal Waste
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Abatement Grant Funding Application submitted by the Municipality for the current
contract year, and the Grant Funding Award issued by Anoka County for the current
contract year. These documents are incorporated into this agreement by reference and
are components of the entire contract package. The order of precedence of these
documents in the event of inconsistency or ambiguity shall be resolved in the following
order: 1) this Agreement for Residential Recycling Program; 2) Grant Funding
Award; and 3) Anoka County Municipal Waste Abatement Grant Funding
Application.
2. TERM. The term of this Agreement is from January 1, 2024, through December 31, 2024,
unless earlier terminated as provided herein.
3. DEFINITIONS. Defined terms contained in this Agreement and all the attachments are
found in Minn. Stat. § 115A.03; 115A.471; and 115A.552. The use of capitalization for
defined terms has no special effect. Additionally:
a. "Full -Service Recycling Drop-off Center' means centralized permanent drop-off
center that is open at least two times a week and accepts at least four types of
materials beyond traditional curbside recyclables, i.e.: mattresses, appliances, scrap
metal, furniture, source -separated compostable materials, electronics, etc.
b. "Multi -family dwellings' means households within apartment complexes,
condominiums, townhomes, mobile homes, and senior housing complexes.
c. "Community Partner" means community festivals which appear to the public to be
supported and run by the Municipality but in fact are sponsored or co-sponsored by
a municipality or an independent non-profit 501c (3) organization, for example: the
Anoka Halloween Parade.
4. ELIGIBILITY FOR FUNDS. Per Minn. Stat. § 115A.557, Subd. 1, funding eligibility is
based primarily on population, with a minimum funding floor. For 2024, the County has
determined that funding will be determined by the Grant Program funding application. The
Municipality is entitled to receive reimbursement for eligible expenses, less revenues or
other reimbursement received, for eligible activities up to the project maximum, which shall
not exceed $115,551.00. The Municipality shall be provided documentation of the funding
award determination and rationale as indicated by the approved 2024 Grant Program
Funding Application.
The County reserves the right to assess reimbursement reporting status for each
municipality mid -year and recommend funding adjustments as determined by the County
Program Specialist managing the Grant Program.
The County also reserves the right to withdraw reimbursement of approved expenses if
the requirements noted in section 6. of this contract are not met.
The County also reserves the ability to assess the programs and reallocate unused
SCORE and/or, LRDG funds mid -year if any participating municipality demonstrates
the need for the funding and funds are available. The Municipality shall be provided
documentation of the Grant Program funding award determination and rationale as
indicated by the 2024 Grant Program Funding Award.
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5. PROGRAM. The Municipality shall develop and implement a residential solid waste
recycling program adequate to meet the Municipality's annual recycling goal of 3,627 tons
of recyclable and source -separated compostable materials as established by the County.
The Municipality shall ensure that the recyclable materials collected are delivered to
processors or end markets for recycling or composting.
a. The Municipal recycling program shall include the following components:
Per Minn. Stat. § 115A.552, each household (including both single and Multi -family
dwellings) in the Municipality shall have the Opportunity to Recycle at least four
broad types of materials, including but not limited to, paper (including
cardboard/paperboard cartons), glass, plastic, and metal.
ii. The recycling (including any organics) program shall be operated in compliance
with all applicable federal, state, and local laws, ordinances, rules, and regulations.
iii. The Municipality shall implement a public information program that contains at
least one of the following components:
(1) One promotional mailing to each household focused exclusively on the
Municipality's recycling and source -separated compostable materials
program;
(2) One promotional advertisement detailing recycling and source -separated
compostable materials opportunities available for residents included in the
Municipality's newsletter or local newspaper; or
(3) Two community outreach activities at Municipal or Community Partner events
to inform residents about recycling and source -separated compostable
materials opportunities.
iv. The public information components listed above shall focus on all recyclable
materials and the various opportunities to recycle and compost source -separated
compostable materials within the Municipality. The Municipality shall incorporate
County/regional/State campaigns and images and use the toolkits provided by the
County when preparing promotional materials. The Municipality, on an ongoing
basis, shall identify new residents and provide detailed information on the recycling
opportunities available to these new residents. The County shall work with the
Municipality on promotional materials to coordinate messages. The Municipality
shall provide promotional materials to the County for review prior to publication to
ensure accuracy.
v. The Municipality shall offer a minimum of one spring or fall recycling drop-off event
where items not normally accepted at the curb are collected for recycling. If the
Municipality is hosting a monthly drop-off as described below, the spring/fall
recycling drop-off events may be included within that program.
b. The Municipality is encouraged to expand its recycling program to include one or
more of the following components in order to receive additional funding.
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Organize monthly/quarterly recycling drop-off events which can be held in
conjunction with a neighboring municipality(les) on a cooperative basis for the
citizens of both/all municipalities.
ii. Provide a community event recycling program, which at a minimum would consist
of providing recycling opportunities at all Municipal sponsored or Community
Partner events and festivals as required by Minn. Stat. § 115A.151. The feasibility
of adding source -separated compostable material collection at the event will be
explored, and if feasible, implemented as an enhancement to the waste abatement
program.
iii. Provide the opportunity for citizens to engage in recycling activities at Municipal
and Community Partner facilities as required by Minn. Stat. § 115A.151 such as
athletic fields and public centers.
iv. Organize and manage a Full -Service Recycling Drop-off Center.
v. Implement enhanced recycling promotion and assistance for Multi -family
dwellings.
vi. Develop additional opportunities for source -separated compostable materials
collection.
vii. Develop and implement additional opportunities to recycle bulky and problem
materials (e.g., appliances, batteries, electronics, fluorescent lamps, mattresses,
oil, scrap metal, etc.) from residents on an on-going basis either curbside or at a
drop-off.
C. If the Municipality's recycling program did not achieve the Municipality's recycling
goals as established by the County for the prior calendar year, the Municipality
shall work with the County to prepare a plan to achieve the recycling goals set forth
in this Agreement.
The Municipality's recycling program shall be limited to residential programming
for funding reimbursements under this Agreement. The County will not reimburse
business recycling programming or household hazardous waste programming by
the Municipality. Any inquiries or requests regarding these topics should be sent
to the County for response.
e. In addition to the above requirements designed to increase residential recycling
opportunities, the Municipality shall provide recycling opportunities in all municipal
buildings including but not limited to, city offices, public meeting rooms and parks,
as required by Minn. Stat. § 115A.151.
If the Municipality requests reimbursement for park/public entity
recycling/organics/trash waste systems/containers, the Municipality needs to work
with the County before an order is placed to make sure the containers are
consistent with the requirements set forth by the County for colors e.g. (blue for
recycling, green for organics and gray or black for trash), openings and labels.
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Pursuant to Minn. Stat. §§ 115A. 46, 115A.471 and 473.848, all waste generated
by municipal government activities (including city/town halls, public works and
public safety buildings, parks, and libraries, and for municipalities that arrange for
waste services on behalf of their residents (organized collection)) shall be
delivered to a waste processing plant for disposal as long as capacity is available.
Failure to comply with this provision shall constitute a breach of this Agreement
resulting in the loss of all Grant Funding unless, pursuant to statute, the
Municipality has conferred with the County and developed a plan to comply within
a reasonable period of time.
6. REPORTING. The Municipality shall submit the following forms via Re-TRAC:
application, reimbursement, and tonnage report forms to the County on the schedule
noted below:
a. June 3. 2024 — Deadline for submitting via Re-TRAC the 2025 Anoka County
Municipal Waste Abatement Grant Funding Application and all required
attachments
b. July 12, 2024 — Deadline for submitting via Re-TRAC the 2024 January — June
Anoka County Municipal Reimbursement Report Form and all required
attachments
C. July 31, 2024 — Deadline for submitting via Re-TRAC the 2024 January — June
Anoka County Municipal Tonnage Report Form and all required attachments
d. November 15. 2024 — Deadline for submitting via DocuSign the signed 2025
Agreement for Residential Recycling Program
e. January 10, 2025 — Deadline for submitting via Re-TRAC the 2024 July —
December Anoka County Municipal Reimbursement Report Form and all
required attachments
f. January 31, 2025 — Deadline for submitting via Re-TRAC the 2024 July —
December Anoka County Municipal Tonnage Report Form and all required
attachments
g. For the Anoka County Municipal Waste Abatement Grant Funding
Application, using set categories in Re-TRAC, the:
• Municipality is required to follow application instructions
• Municipality must refer to list of eligible expenses when completing the
application
• Municipality is required to upload in Re-TRAC a complete and accurate 2024
Staffing Metric and Drop-off Calculator
• Municipality is required to upload in Re-TRAC a complete and accurate .pdf
file of up-to-date promotions listing collection opportunities at curbside,
permanent drop-off centers or other special events
h. For the Anoka County Municipal Reimbursement Report Form, using set
categories in Re-TRAC, the:
• Municipality is required to follow reimbursement form instructions
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• Municipality must refer to list of eligible expenses when completing the
reimbursement form
• If the Municipality is being audited, the Municipality must provide a full
accounting of the expenses incurred that have been approved in the 2024
Municipal Waste Abatement Grant Funding Application
• Municipality is required to upload in Re-TRAC a complete and accurate
Reimbursement Worksheet which matches the amounts entered in the
associated sections in the Re-TRAC Reimbursement Report Form
• Information regarding any revenue received from sources other than the
County, for the Municipality's recycling and source -separated organics
programs, i.e., revenue taken in from the sale of recyclables and fees
collected from residents, shall be reported
• Copies of all promotional materials that have been prepared by the
Municipality during each reporting period shall be uploaded in the Re-TRAC
Reimbursement Report Form
For the Municipal Tonnage Report Form, using set categories in Re-TRAC,
the:
• Municipality is required to follow tonnage report form instructions
• Municipality shall keep detailed records documenting the disposition of all
recyclable materials collected pursuant to this Agreement
• When calculating all tonnage categories, weight slips from haulers and end
markets are required. If weight slips cannot be obtained, written
documentation of the quantity and type of material being reused, recycled,
or composted must be provided
• Using quantity and type of material, the Municipality shall use the conversion
factors provided by the County to determine the tonnage
• If County conversion factors do not apply to any given materials, a
description of the methodology used for calculations must be provided to the
County
• If the Municipality is being audited, the Municipality must provide a full
accounting of the amount of waste which has been reused, recycled, and
composted due to the Municipality's activities and the efforts of other
community programs, redemption centers and drop-off centers
• Municipality is required to upload in Re-TRAC a complete and accurate
Tonnage Worksheet which matches the amounts entered in the associated
sections in the Re-TRAC Tonnage Report Form
• For waste abatement programs run by other persons or entities, the
Municipality shall provide documentation of materials recycled by the
Municipality's residents through these other programs
The Municipality agrees to support County efforts in obtaining hauler reports by
ensuring compliance through ordinance, contract or license requirements and
the ability to exercise punitive actions, if needed.
k. The Municipality agrees to furnish the County with additional reports in form and
at frequencies requested by the County for financial evaluation, program
management purposes, and reporting to the State of Minnesota.
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REIMBURSEMENT PAYMENT PROCEDURE. Approved grant reimbursement
payments shall be paid in accordance with standard County procedures, subject to the
approval of the Anoka County Board of Commissioners. Payments will not be made
until the set contract deadlines are met.
8. PUBLICATIONS. The Municipality shall acknowledge the financial assistance of Anoka
County on all promotional materials, reports and publications relating to the activities
funded under this Agreement, by including the following acknowledgement: "Funded by
the Anoka County Board of Commissioners and State SCORE funds." The Municipality
shall provide to the County copies of all promotional materials funded by this grant.
The County shall provide to the Municipalities printed public information pieces about
County programs and topics developed by the Recycling Education Committee (REC).
The Municipality shall not modify County provided publications and promotional
materials.
Information about all County programs and drop-off sites that a Municipality plans to
publish in a Municipal communication, printed, electronic, or on social media platforms
shall be provided to the County for review and approved by the County prior to
publication. This includes all information related to County waste prevention, reduction,
recycling programs, County household hazardous waste operations and the County
compost sites.
To ensure content accuracy and message consistency throughout the region, any
technical information about waste prevention, reduction, recycling, composting and
household hazardous waste should be provided to the County for review, before it is
printed, to verify that it is correct information for Anoka County. Information copied from
the Internet may not be accurate for the twin cities metro area.
9. INDEMNIFICATION. The County agrees to indemnify, defend, and hold the Municipality
harmless from all claims, demands, and causes of action of any kind or character,
including the cost of defense thereof, resulting from the acts or omissions of its public
officials, officers, agents, employees, and contractors relating to activities performed by
the County under this Agreement.
The Municipality agrees to indemnify, defend, and hold the County harmless from all
claims, demands, and causes of action of any kind or character, including the cost of
defense thereof, resulting from the acts or omissions of its public officials, officers, agents,
employees, and contractors relating to activities performed by the Municipality under this
Agreement.
The provisions of this subdivision shall survive the termination or expiration of the term of
this Agreement.
10. GENERAL PROVISIONS.
a. In performing the provisions of this Agreement, both parties agree to comply with
all applicable federal, state, or local laws, ordinances, rules, regulations, or
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standards established by any agency or special governmental unit which are now
or hereafter promulgated insofar as they relate to performance of the provisions of
this Agreement. In addition, the Municipality shall comply with all applicable
requirements of the State of Minnesota for the use of SCORE funds provided to
the Municipality by the County under this Agreement. The Municipality shall also
comply with all relevant portions of the current Anoka County Solid Waste
Management Master Plan and shall participate in the preparation of the successor
Master Plans.
b. If the Municipality utilizes the services of a subcontractor for purposes of meeting
requirements herein, the Municipality shall be responsible for the performance of
all such subcontracts and shall ensure that the subcontractors perform fully the
terms of the subcontract. The agreement between the Municipality and a
subcontractor shall obligate the subcontractor to comply fully with the terms of this
Agreement.
C. It is understood and agreed that the entire agreement is contained herein, and that
this Agreement supersedes all oral and written agreements and negotiations
between the parties relating to the subject matter hereof.
d. Any amendments, alterations, variations, modifications, or waivers of this
Agreement shall be valid only when they have been reduced to writing, duly signed
by the parties.
e. The provisions of this Agreement are severable. If any paragraph, section,
subdivision, sentence, clause, or phrase of this Agreement is for any reason held
to be contrary to law, such decision shall not affect the remaining portion of this
Agreement.
f. Nothing in this Agreement shall be construed as creating the relationship of co-
partners, joint venturers, or an association between the County and the
Municipality, nor shall the Municipality, its employees, agents, or representatives
be considered employees, agents, or representatives of the County for any
purpose.
g. The Municipality shall maintain financial and other records and accounts in
accordance with requirements of the County and the State of Minnesota. The
Municipality shall maintain strict accountability of all funds and maintain records of
all receipts and disbursements. Such records and accounts shall be maintained
in a form which will permit the tracing of funds and program income to final
expenditure. The Municipality shall maintain records sufficient to reflect that all
funds received under this Agreement were expended in accordance with Minn.
Stat. § 115A.557, Subd. 2, for residential solid waste recycling purposes. The
Municipality shall also maintain records of the quantities of materials recycled. All
records and accounts shall be retained as provided by law, but in no event for a
period of less than five years from the last receipt of payment from the County
pursuant to this Agreement.
h. Pursuant to Minn. Stat. § 16C.05, the Municipality shall allow the County or other
persons or agencies authorized by the County, and the State of Minnesota,
including the Legislative Auditor or the State Auditor, access to the records of the
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Municipality at reasonable hours, including all books, records, documents, and
accounting procedures and practices of the Municipality relevant to the subject
matter of the Agreement, for purposes of audit. In addition, the County shall have
access to the project site(s), if any, at reasonable hours.
The County reserves the right to withdraw reimbursement of approved expenses if
the Municipality does not comply with state law or the County's Solid Waste
Ordinance.
11. TERMINATION. This Agreement may be terminated by mutual written agreement of the
parties or by either party, with or without cause, by giving not less than seven (7) days'
written notice, delivered by mail or in person to the other party, specifying the date of
termination. If this Agreement is terminated, assets acquired in whole or in part with funds
provided under this Agreement shall be the property of the Municipality so long as said
assets are used by the Municipality for the purpose of a landfill abatement program
approved by the County.
(SIGNATURE PAGE TO FOLLOV19
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IN WITNESS WHEREOF, the parties hereunto set their hands.
CITY OF ANDOVER
By:
Sheri Bukkila
Mayor
Date:
By:
James Dickinson
City Administrator
Date:
Approved as to form and legality:
0
Scott Baumgartner
City Attorney
Date:
kcd\contracts\integrated waste contracts\SCORE grants\2024
COUNTY OF ANOKA
0
Rhonda Sivarajah
County Administrator
Date:
Approved as to form and legality:
By:
Kurt C. Deile
Assistant County Attorney
Date:
DocuSign Envelope ID: CEF8F251-9025-447C-8182-BB35802B4C7D
Attachment A
Minnesota Statutes Referenced in Agreement for Residential
Recycling Program
Chapter 115A WASTE MANAGEMENT
Minn. Stat. §115A.03 Definitions
Subdivision 1. Applicability.
For the purposes of this chapter, the terms defined in this section have the meanings given them,
unless the context requires otherwise.
Subd. 2. Agency.
"Agency" means the Pollution Control Agency.
Subd. 3.
[Repealed, 1989 c 335 art 1 s 270]
Subd. 3a. Arrange for management.
"Arrange for management" means an activity undertaken by a person that determines the ultimate
disposition of solid waste that is under the control of the person, including delivery of the waste to a
transfer station for transport to another solid waste management facility. Knowledge of the destination of
waste by a generator is by itself insufficient for arranging for management unless the generator knows
that the destination is an environmentally inferior facility as defined in this section, has the ability to
redirect the waste to an environmentally superior facility and ensure its delivery to that facility, and
chooses not to redirect the waste.
Subd. 4. Cities.
"Cities" means statutory and home rule charter cities and towns authorized to plan under
sections 462.351 to 462.364.
Subd. 5. Collection.
"Collection" means the aggregation of waste from the place at which it is generated and includes all
activities up to the time the waste is delivered to a waste facility.
Subd. 6. Commercial waste facility.
"Commercial waste facility" means a waste facility established and permitted to sell waste
processing or disposal services to generators other than the owner and operator of the facility.
Subd. 6a. Commissioner.
"Commissioner" means the commissioner of the Pollution Control Agency.
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Subd. 7. Construction debris.
"Construction debris" means waste building materials, packaging, and rubble resulting from
construction, remodeling, repair, and demolition of buildings and roads.
Subd. 7a. Containment.
"Containment" means isolating, controlling, and monitoring waste in a waste facility in order to
prevent a release of waste from the facility that would have an adverse impact upon human health and the
environment.
Subd. 8. Development region.
"Development region" means a region designated pursuant to sections 462.381 to 462.397.
Subd. 8a.
[Repealed, 1 Sp2005 c I art 2 s 1621
Subd. 9. Disposal or dispose.
'Disposal' or "dispose" means the discharge, deposit, injection, dumping, spilling, leaking, or
placing of any waste into or on any land or water so that the waste or any constituent thereof may enter
the environment or be emitted into the air, or discharged into any waters, including groundwaters.
Subd. 10. Disposal facility.
"Disposal facility" means a waste facility permitted by the agency that is designed or operated for
the purpose of disposing of waste on or in the land, together with any appurtenant facilities needed to
process waste for disposal or transfer to another waste facility.
Subd. 10a. Environmentally inferior.
"Environmentally inferior" means a solid waste management method that is lower on the list of
preferred waste management methods in section 115A.02 than a solid waste management method chosen
by a county or, as applied to a facility, means a waste management facility that utilizes a waste
management method that is lower on the list of preferred waste management methods than the waste
management method chosen by a county. In addition, as applied to disposal facilities, a facility that does
not meet the standards for new facilities in Code of Federal Regulations, title 40, chapters 257 and 258, is
environmentally inferior to a facility that does meet these standards.
Subd. 11. Generation.
"Generation" means the act or process of producing waste.
Subd. 12. Generator.
"Generator" means any person who generates waste.
Subd. 13. Hazardous waste.
"Hazardous waste" has the meaning given it in section 116.06, subdivision 11.
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Subd. 13a. Industrial waste.
"Industrial waste" means solid waste resulting from an industrial, manufacturing, service, or
commercial activity that is managed as a separate waste stream.
Subd. 14. Intrinsic hazard.
"Intrinsic hazard" of a waste means the propensity of the waste to migrate in the environment, and
thereby to become exposed to the public, and the significance of the harm or damage likely to result from
exposure of natural resources or the public to the waste, as a result of such inherent or induced attributes
of the waste as its chemical and physical stability, solubility, bioconcentratability, toxicity, flammability,
and corrosivity.
Subd. 15. Intrinsic suitability.
(a) "Intrinsic suitability" of a land area or site means that, based on existing data on the inherent and
natural attributes, physical features, and location of the land area or site, there is no known reason why the
waste facility proposed to be located in the area or site cannot reasonably be expected to qualify for
permits in accordance with agency rules. Agency certification of intrinsic suitability shall be based on
data submitted to the agency by the proposing entity and data included by the administrative law judge in
the record of any public hearing on recommended certification, and applied against criteria in agency
rules and any additional criteria developed by the agency in effect at the time the proposing entity submits
the site for certification.
(b) In the event that all candidate sites selected by the board before May 3, 1984, are eliminated
from further consideration and a new search for candidate sites is commenced, "intrinsic suitability" of a
land area or site shall mean that, because of the inherent and natural attributes, physical features, and
location of the land area or site, the waste facility proposed to be located in the area or site would not be
likely to result in material harm to the public health and safety and natural resources and that therefore the
proposed facility can reasonably be expected to qualify for permits in accordance with agency rules.
Subd. 16.
[Repealed, 1997 c 7 art 1 s 261
Subd. 17. Local government unit.
"Local government unit" means cities, towns, and counties.
Subd. 17a. Major appliances.
"Major appliances" means clothes washers and dryers, dishwashers, hot water heaters, heat pumps,
furnaces, garbage disposals, trash compactors, conventional and microwave ovens, ranges and stoves, air
conditioners, dehumidifiers, refrigerators, and freezers.
Subd. 18. Metropolitan area.
"Metropolitan area" has the meaning given it in section 473.121.
Subd. 19. Metropolitan Council.
"Metropolitan Council" means the council established in chapter 473.
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Subd. 20.
[Repealed, 1994 c 628 art 3 s 209]
Subd. 21. Mixed municipal solid waste.
(a) "Mixed municipal solid waste" means garbage, refuse, and other solid waste from residential,
commercial, industrial, and community activities that the generator of the waste aggregates for collection,
except as provided in paragraph (b).
(b) Mixed municipal solid waste does not include auto hulks, street sweepings, ash, construction
debris, mining waste, sludges, tree and agricultural wastes, tires, lead acid batteries, motor and vehicle
fluids and filters, and other materials collected, processed, and disposed of as separate waste streams.
Subd. 22. Natural resources.
"Natural resources" has the meaning given it in chapter 116B.
Subd. 22a.
[Repealed, l Sp2005 c I art 2 s 162]
Subd. 22b. Packaging.
"Packaging" means a container and any appurtenant material that provide a means of transporting,
marketing, protecting, or handling a product. "Packaging" includes pallets and packing such as blocking,
bracing, cushioning, weatherproofing, strapping, coatings, closures, inks, dyes, pigments, and labels.
Subd. 23. Person.
"Person" has the meaning given it in section 116.06, but does not include the Pollution Control
Agency.
Subd. 24. Political subdivision.
"Political subdivision" means any municipal corporation, governmental subdivision of the state,
local government unit, special district, or local or regional board, commission, or authority authorized by
law to plan or provide for waste management.
Subd. 24a. Problem material.
"Problem material" means a material that, when it is processed or disposed of with mixed municipal
solid waste, contributes to one or more of the following results:
(1) the release of a hazardous substance, or pollutant or contaminant, as defined in section 11513.02
subdivisions 8. 13, and 15;
(2) pollution of water as defined in section 115.01, subdivision 13;
(3) air pollution as defined in section 116.06- subdivision 4; or
(4) a significant threat to the safe or efficient operation of a solid waste facility.
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Subd. 24b. Postconsumer material.
"Postconsumer material" means a finished material that would normally be discarded as a solid
waste having completed its life cycle as a consumer item.
Subd. 25. Processing.
"Processing" means the treatment of waste after collection and before disposal. Processing includes
but is not limited to reduction, storage, separation, exchange, resource recovery, physical, chemical, or
biological modification, and transfer from one waste facility to another.
Subd. 25a. Recyclable materials.
"Recyclable materials" means materials that are separated from mixed municipal solid waste for the
purpose of recycling or composting, including paper, glass, plastics, metals, automobile oil, batteries,
source -separated compostable materials, and sole source food waste streams that are managed through
biodegradative processes. Refuse -derived fuel or other material that is destroyed by incineration is not a
recyclable material.
Subd. 25b. Recycling.
"Recycling" means the process of collecting and preparing recyclable materials and reusing the
materials in their original form or using them in manufacturing processes that do not cause the destruction
of recyclable materials in a manner that precludes further use.
Subd. 25c. Recycling facility.
"Recycling facility" means a facility at which materials are prepared for reuse in their original form
or for use in manufacturing processes that do not cause the destruction of the materials in a manner that
precludes further use.
Subd. 25d. Refuse -derived fuel.
"Refuse -derived fuel" means a product resulting from the processing of mixed municipal solid waste
in a manner that reduces the quantity of noncombustible material present in the waste, reduces the size of
waste components through shredding or other mechanical means, and produces a fuel suitable for
combustion in existing or new solid fuel -fired boilers.
Subd. 26. Regional development commission.
"Regional development commission" means a commission established pursuant to
sections 462.381 to 462.397.
Subd. 26a. Resource conservation.
"Resource conservation" means the reduction in the use of water, energy, and raw materials.
Subd. 27. Resource recovery.
"Resource recovery" means the reclamation for sale, use, or reuse of materials, substances, energy,
or other products contained within or derived from waste.
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Subd. 28. Resource recovery facility.
"Resource recovery facility" means a waste facility established and used primarily for resource
recovery, including related and appurtenant facilities such as transmission facilities and transfer stations
primarily serving the resource recovery facility.
Subd. 28a. Retrievable storage.
"Retrievable storage" means a method of disposal whereby wastes are placed in a facility established
pursuant to sections I I5A.18 to 115A.30 for an indeterminate period in a manner designed to allow the
removal of the waste at a later time.
Subd. 28b. Sanitary district.
"Sanitary district" means a sanitary district with the authority to regulate solid waste.
Subd. 29. Sewage sludge.
"Sewage sludge" means solid, semisolid, or liquid residue generated during the treatment of
domestic sewage in a treatment works. It includes, but is not limited to, scum or solids removed in
primary, secondary, or advanced wastewater treatment processes and a material derived from sewage
sludge. Sewage sludge does not include ash generated during the firing of sewage sludge in a sewage
sludge incinerator or grit and screenings generated during preliminary treatment of domestic sewage in a
treatment works. Sewage sludge that is acceptable and beneficial for recycling on land as a soil
conditioner and nutrient source is also known as biosolids.
Subd. 30. Sewage sludge disposal facility.
"Sewage sludge disposal facility" means property owned or leased by a political subdivision and
used for interim or final disposal or land spreading of sewage sludge.,
Subd. 31. Solid waste.
"Solid waste" has the meaning given it in section 116.06, subdivision 22.
Subd. 32. Solid waste management district or waste district.
"Solid waste management district" or "waste district' means a geographic area extending into two or
more counties in which the management of solid waste is vested in a special district established pursuant
to sections 115A.62 to 115A.72.
Subd. 32a.
MS 1994 [Renumbered subd 32c]
Subd. 32a.Source-separated compostable materials.
"Source -separated compostable materials" means materials that:
(1) are separated at the source by waste generators for the purpose of preparing them for use as
compost;
(2) are collected separately from mixed municipal solid waste, and are governed by the licensing
provisions of section 115A.93;
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(3) are comprised of food wastes, fish and animal waste, plant materials, diapers, sanitary products,
and paper that is not recyclable because the commissioner has determined that no other person is willing
to accept the paper for recycling;
(4) are delivered to a facility to undergo controlled microbial degradation to yield a humus -like
product meeting the agency's class I or class II, or equivalent, compost standards and where process
rejects do not exceed 15 percent by weight of the total material delivered to the facility; and
(5) may be delivered to a transfer station, mixed municipal solid waste processing facility, or
recycling facility only for the purposes of composting or transfer to a composting facility, unless the
commissioner determines that no other person is willing to accept the materials.
Subd. 32b.
MS 1994 [Renumbered subd 32d]
Subd. 32b. Source -separated recyclable materials.
"Source -separated recyclable materials" means recyclable materials, including commingled
recyclable materials, that are separated by the generator.
Subd. 32c. Stabilization.
"Stabilization" means a chemical or thermal process in which materials or energy are added to waste
in order to reduce the possibility of migration of any hazardous constituents of the resulting stabilized
waste in preparation for placement of the waste in a stabilization and containment facility.
Subd. 32d. Stabilization and containment facility.
"Stabilization and containment facility" means a waste facility that is designed for stabilization and
containment of waste, together with other appurtenant facilities needed to process waste for stabilization,
containment, or transfer to another facility.
Subd. 33. Transfer station.
"Transfer station" means an intermediate waste facility in which waste collected from any source is
temporarily deposited to await transportation to another waste facility.
Subd. 34. Waste.
"Waste" means solid waste, sewage sludge, and hazardous waste.
Subd. 35. Waste facility.
"Waste facility" means all property, real or personal, including negative and positive easements and
water and air rights, which is or may be needed or useful for the processing or disposal of waste, except
property for the collection of the waste and property used primarily for the manufacture of scrap metal or
paper. Waste facility includes but is not limited to transfer stations, processing facilities, and disposal
sites and facilities.
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Subd. 36. Waste management.
"Waste management" means activities which are intended to affect or control the generation of
waste and activities which provide for or control the collection, processing and disposal of waste.
Subd. 36a. Waste management method chosen by a county.
"Waste management method chosen by a county" means:
(1) a waste management method that is mandated for waste generated in the county by
section l I5A.415, 473.848 473.849, or other state law, or by county ordinance based on the county solid
waste management plan developed, adopted, and approved under section I I5A.46 or 458D.05 or the
county solid waste management master plan developed, adopted, and approved under section 473.803; or
(2) a waste management facility or facilities, developed under the county solid waste management
plan or master plan, to which solid waste generated in a county is directed by an ordinance developed,
adopted, and approved under sections 115A.80 to I I5A.893.
Subd. 36b. Waste reduction or source reduction.
"Waste reduction" or "source reduction" means an activity that prevents generation of waste or the
inclusion of toxic materials in waste, including:
(1) reusing a product in its original form;
(2) increasing the life span of a product;
(3) reducing material or the toxicity of material used in production or packaging; or
(4) changing procurement, consumption, or waste generation habits to result in smaller quantities or
lower toxicity of waste generated.
Subd. 37. Waste rendered nonhazardous.
"Waste rendered nonhazardous" means (1) waste excluded from regulation as a hazardous waste
under the delisting requirements of United States Code, title 42, section 6921 and any federal and state
delisting rules, and (2) other nonhazardous residual waste from the processing of hazardous waste.
Subd. 38. Yard waste.
"Yard waste" means garden wastes, leaves, lawn cuttings, weeds, shrub and tree waste, and
pronings.
History:
1980 c 564 art] s3- 1981 c 352 s 12; 1983 c 373 s 5.6; 1984 c 640 s 32: 1984c 644s
L2; 1985 c 274 s 1-3; 1986 c 425 s 12-17; 1987 c 348 s 12; 1988 c 524 s 1 1988 c 685 s
,34,21; 1989 c 325 s 3: 1989 c 335 art I s 128.129,269; ISp1989 c 1 art 18 s 3: art 20 s
1,2; 1991 c 303 s 1: 1991 c 337 s 6.7,44; 1992 c 593 art 1 s 5-7,28; 1993 c 249 s
7 8, 61; 1994 c 548 s I. 1994 c 585 s 3: 1994 c 639 art 5 s 3 1995 c 220 s 96: 1995 c 247 art
I s 66 1996 c 470 s 2-5; 12005 c 1 art 2 s 161: 2008 c 357 s 32.33; 2011 c 107 s 81: 2014
c 248 s 14 1 Sp2015 c 4 art 4 s 104.105
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Minn. Stat. § 115A.151 RECYCLING REQUIREMENTS; PUBLIC
ENTITIES; COMMERCIAL BUILDINGS; SPORTS FACILITIES.
(a) A public entity, the owner of a sports facility, and an owner of a commercial building shall:
(1) ensure that facilities under its control, from which mixed municipal solid waste is collected, also
collect at least three recyclable materials, such as, but not limited to, paper, glass, plastic, and metal; and
(2) transfer all recyclable materials collected to a recycler.
(b) For the purposes of this section:
(1) "public entity" means the state, an office, agency, or institution of the state, the Metropolitan
Council, a metropolitan agency, the Metropolitan Mosquito Control Commission, the legislature, the
courts, a county, a statutory or home rule charter city, a town, a school district, a special taxing district, or
any entity that receives an appropriation from the state for a capital improvement project after August 1,
2002;
(2) "metropolitan agency" and "Metropolitan Council' have the meanings given them in
section 473.121;
(3) "Metropolitan Mosquito Control Commission" means the commission created in
section 473.702;
(4) "commercial building" means a building that:
(i) is located in a metropolitan county, as defined in section 473.121;
(ii) contains a business classified in sectors 42 to 81 under the North American Industrial
Classification System; and
(iii) contracts for four cubic yards or more per week of solid waste collection; and
(5) "sports facility" means a professional or collegiate sports facility at which competitions take
place before a public audience.
History: IS
pJ989 c 1 art 18s 9: 1991 c 337s 12 1996c 457s 10 2002 c 312s 2 2014 c 225s
4. 2014 c 312 art 13 s 24
Minn. Stat. 1115A.46 REGIONAL AND LOCAL SOLID WASTE
MANAGEMENT PLAN; REQUIREMENTS.
Subdivision 1.General.
(a) Plans shall address the state policies and purposes expressed in section 115A.02 and may not be
inconsistent with state law.
(b) Plans for the location, establishment, operation, maintenance, and postclosure use of facilities
and facility sites, for ordinances, and for licensing, permit, and enforcement activities shall be consistent
with the rules adopted by the agency pursuant to chapter 116.
(c) Plans shall address:
(1) the resolution of conflicting, duplicative, or overlapping local management efforts;
(2) the establishment of joint powers management programs or waste management districts where
appropriate; and
(3) other matters as the rules of the agency may require consistent with the purposes of
sections 115A.42 to I I5A.46.
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(d) Political subdivisions preparing plans under sections 115A.42 to 115A.46 shall consult with
persons presently providing solid waste collection, processing, and disposal services.
(e) Plans must be submitted to the commissioner for approval. When a county board is ready to have
a final plan approved, the county board shall submit a resolution requesting review and approval by the
commissioner. After receiving the resolution, the commissioner shall notify the county within 45 days
whether the plan as submitted is complete and, if not complete, the specific items that need to be
submitted to make the plan complete. Within 90 days after a complete plan has been submitted, the
commissioner shall approve or disapprove the plan. If the plan is disapproved, reasons for the disapproval
must be provided.
(f) After initial approval, each plan must be updated and submitted for approval at least every ten
years. The plan must be revised as necessary so that it is not inconsistent with state law.
(g) Rules that regulate plan content under subdivision 2 must reflect demographic, geographic,
regional, and solid waste system differences that exist among the counties.
Subd. 2.Contents.
(a) The plans shall describe existing collection, processing, and disposal systems, including
schedules of rates and charges, financing methods, environmental acceptability, and opportunities for
improvements in the systems.
(b) The plans shall include an estimate of the land disposal capacity in acre-feet which will be
needed through the year 2000, on the basis of current and projected waste generation practices. In
assessing the need for additional capacity for resource recovery or land disposal, the plans shall take into
account the characteristics of waste stream components and shall give priority to waste reduction,
separation, and recycling.
(c) The plans shall require the most feasible and prudent reduction of the need for and practice of
land disposal of mixed municipal solid waste.
(d) The plans shall address at least waste reduction, separation, recycling, and other resource
recovery options, and shall include specific and quantifiable objectives, immediately and over specified
time periods, for reducing the land disposal of mixed municipal solid waste and for the implementation of
feasible and prudent reduction, separation, recycling, and other resource recovery options. These
objectives shall be consistent with statewide objectives as identified in statute. The plans shall describe
methods for identifying the portions of the waste stream such as leaves, grass, clippings, tree and plant
residue, and paper for application and mixing into the soil and use in agricultural practices. The plans
shall describe specific functions to be performed and activities to be undertaken to achieve the abatement,
reduction, separation, recycling, and other resource recovery objectives and shall describe the estimated
cost, proposed manner of financing, and timing of the functions and activities. The plans shall describe
proposed mechanisms for complying with the recycling requirements of section I I5A.551, and the
household hazardous waste management requirements of section 115A.96, subdivision 6.
(e) The plans shall include a comparison of the costs of the activities to be undertaken, including
capital and operating costs, and the effects of the activities on the cost to generators and on persons
currently providing solid waste collection, processing, and disposal services. The plans shall include
alternatives which could be used to achieve the abatement objectives if the proposed functions and
activities are not established.
(f) The plans shall designate how public education shall be accomplished. The plans shall, to the
extent practicable and consistent with the achievement of other public policies and purposes, encourage
ownership and operation of solid waste facilities by private industry. For solid waste facilities owned or
operated by public agencies or supported primarily by public funds or obligations issued by a public
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agency, the plans shall include criteria and standards to protect comparable private and public facilities
already existing in the area from displacement unless the displacement is required in order to achieve the
waste management objectives identified in the plan.
(g) The plans shall establish a siting procedure and development program to assure the orderly
location, development, and financing of new or expanded solid waste facilities and services sufficient for
a prospective ten-year period, including estimated costs and implementation schedules, proposed
procedures for operation and maintenance, estimated annual costs and gross revenues, and proposals for
the use of facilities after they are no longer needed or usable.
(h) The plans shall describe existing and proposed county and municipal ordinances and license and
permit requirements relating to solid waste management and shall describe existing and proposed
regulation and enforcement procedures.
Subd. 3.
[Repealed, 1984 c 644 s 82]
Subd. 4. Delegating solid waste responsibilities.
A county or a solid waste management district established under sections 115A.62 to 115A.72 may
not delegate to another governmental unit or other person any portion of its responsibility for solid waste
management unless it establishes a funding mechanism to assure the ability of the entity to which it
delegates responsibility to adequately carry out the responsibility delegated.
Subd. 5. Jurisdiction of plan.
(a) After a county plan has been submitted for approval under subdivision 1, a public entity, as
defined in section 16C.073 subdivision 1, within the county may not enter into a binding agreement
governing a solid waste management activity that is inconsistent with the county plan without the consent
of the county.
(b) After a county plan has been approved under subdivision 1, the plan governs all solid waste
management in the county and a public entity, as defined in section 16C.073 subdivision 1, within the
county may not develop or implement a solid waste management activity, other than an activity to reduce
waste generation or reuse waste materials, that is inconsistent with the county plan that the county is
actively implementing without the consent of the county.
History:
1980 c 564 art 5 s 5; 1982 c 569 s 13 1984 c 644 s 32 33; 1987 c 404 s 140 1989 c 131 s 3: 1989 c
325s 6; 1989 c 335 art I s 269. ISp1989 c I art 20 s 3.4; 1991 c 337 s 15 16; 1995 c 247 art I s 8 art 2
S 12; 2003 c 13 s l ISp2005 c I art 2 s 161: 2014 c 196 art I s 5
Minn. Stat. §115A.471 PUBLIC ENTITIES; MANAGING SOLID WASTE.
Subdivision 1. Definitions.
(a) Prior to entering into or approving a contract for the management of mixed municipal solid waste
which would manage the waste using a waste management practice that is ranked lower on the list of
preferred waste management practices in section 115A.02, paragraph (b), than the waste management
practice selected for such waste in the county plan for the county in which the waste was generated, a
public entity must:
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(1) determine the potential liability to the public entity and its taxpayers for managing the waste in
this manner;
(2) develop and implement a plan for managing the potential liability; and
(3) submit the information from clauses (1) and (2) to the agency.
(b) For the purpose of this subdivision, "public entity" means the state; an office, agency, or
institution of the state; the Metropolitan Council; a metropolitan agency; the Metropolitan Mosquito
Control District; the legislature; the courts; a county; a statutory or home rule charter city; a town; a
school district; another special taxing district; or any other general or special purpose unit of government
in the state.
History: 1995 c 247 art I s 9
Minn Stat. §115A.551 RECYCLING.
Subdivision 1. Definitions.
(a) For the purposes of this section, "recycling" means, in addition to the meaning given in
section 115A.03. subdivision 25b, yard waste and source -separated compostable materials composting
and recycling that occurs through mechanical or hand separation of materials that are then delivered for
use in manufacturing processes that do not cause the destruction of recyclable materials in a manner that
precludes further use.
(b) For the purposes of this section, "total solid waste generation" means the total by weight of:
(1) materials separated for recycling;
(2) materials separated for yard waste and source -separated compostable materials composting;
(3) mixed municipal solid waste plus motor and vehicle fluids and filters, tires, lead acid batteries,
and major appliances; and
(4) residential waste materials that would be mixed municipal solid waste but for the fact that they
are not collected as such.
Subd. 2
[Repealed, 2014 c 312 art 13 s 481
Subd. 2a. County recycling goals.
(a) By December 31, 2030, each county will have as a goal to recycle the following amounts:
(1) for a county outside of the metropolitan area, 35 percent by weight of total solid waste
generation; and
(2) for a metropolitan county, 75 percent by weight of total solid waste generation
(b) Each county will develop and implement or require political subdivisions within the county to
develop and implement programs, practices, or methods designed to meet its recycling goal. Nothing in
this section or in any other law may be construed to prohibit a county from establishing a higher recycling
goal.
(c) Any quantified recyclable materials that meet the definition in subdivision 1, paragraph (a), or
section 115A.03. subdivision 25a, are eligible to be counted toward a county's recycling goal under this
subdivision.
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Subd. 3. Interim goals; nonmetropolitan counties.
The commissioner shall establish interim recycling goals for the nonmetropolitan counties to assist
them in meeting the goals established in subdivision 2a.
Subd. 4. Interim monitoring.
The commissioner shall monitor the progress of each county toward meeting the recycling goals in
subdivision 2a. The commissioner shall report to the senate and house of representatives committees
having jurisdiction over environment and natural resources as part of the report required under
section I I5A.411. If the commissioner finds that a county is not progressing toward the goals in
subdivision 2a, the commissioner shall negotiate with the county to develop and implement solid waste
management techniques designed to assist the county in meeting the goals, such as organized collection,
curbside collection of source -separated materials, and volume -based pricing.
Subd. S. Failure to meet goal.
(a) A county failing to meet the interim goals in subdivision 3 shall, as a minimum:
(1) notify county residents of the failure to achieve the goal and why the goal was not achieved; and
(2) provide county residents with information on recycling programs offered by the county.
(b) If, based on the recycling monitoring described in subdivision 4, the commissioner finds that a
county will be unable to meet the recycling goals established in subdivision 2a, the commissioner shall,
after consideration of the reasons for the county's inability to meet the goals, recommend legislation for
consideration by the senate and house of representatives committees having jurisdiction over environment
and natural resources and environment and natural resources finance to establish mandatory recycling
standards and to authorize the commissioner to mandate appropriate solid waste management techniques
designed to meet the standards in those counties that are unable to meet the goals.
Subd. 6. County solid waste plans.
Each county shall include in its solid waste management plan described in section I I5A.46, or its
solid waste master plan described in section 473.803, a recycling implementation strategy for meeting the
recycling goal established in subdivision 2a along with mechanisms for providing financial incentives to
solid waste generators to reduce the amount of waste generated and to separate recyclable materials from
the waste stream.
Subd. 7. Recycling implementation strategy.
Each county shall submit to the commissioner for approval the recycling implementation strategy
required in subdivision 6. The recycling implementation strategy must be submitted by October 31, 1995,
and must:
(1) be consistent with the approved county solid waste management plan;
(2) identify the materials that are being and will be recycled in the county to meet the goals under
this section and the parties responsible and methods for recycling the material;
(3) provide a budget to ensure adequate funding for needed county and local programs and
demonstrate an ongoing commitment to spending the money on recycling programs; and
(4) include a schedule for implementing recycling activities needed to meet the goals in subdivision
2a.
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History:
1Sp1989 c 1 art 18 s 12: 1991 c 337 s 19-21; 1992 c 593 art] s 14-16,54; 1993 c 249 s
13 14, 61; 1994 c 639 art 5 s 3: 1995 c 247 art I s 14-17; art 2 s 15; 1996 c 470 s 27 1999 c 73 s
4. 1 Sp2005 c 1 art 2 s 161: 2012 c 272 s 67 68; 2014 c 312 art 13 s 26,27; 1 Sp2015 c 4 art 4 s 108. 2016
c 158 art 1 s 26-28
Minn. Stat. k115A.552 OPPORTUNITY TO RECYCLE.
Subdivision 1. County requirement.
Counties shall ensure that residents, including residents of single and multifamily dwellings, have an
opportunity to recycle. At least one recycling center shall be available in each county. Opportunity to
recycle means availability of recycling and curbside pickup or collection centers for recyclable materials
at sites that are convenient for persons to use. Counties shall also provide for the recycling of problem
materials and major appliances. Counties shall assess the operation of existing and proposed recycling
centers and shall give due consideration to those centers in ensuring the opportunity to recycle. To the
extent practicable, the costs incurred by a county for collection, storage, transportation, and recycling of
major appliances must be collected from persons who discard the major appliances.
Subd. 2. Recycling opportunities.
An opportunity to recycle must include:
(1) a local recycling center in the county and sites for collecting recyclable materials that are located
in areas convenient for persons to use them;
(2) curbside pickup, centralized drop-off, or a local recycling center for at least four broad types of
recyclable materials in cities with a population of 5,000 or more persons; and
(3) monthly pickup of at least four broad types of recyclable materials in cities of the first and
second class and cities with 5,000 or more population in the metropolitan area.
Subd. 3. Recycling information, education, and promotion.
(a) Each county shall provide information on how, when, and where materials may be recycled,
including a promotional program that publishes notices at least once every three months and encourages
source separation of residential, commercial, industrial, and institutional materials.
(b) The commissioner shall develop materials for counties to use in providing information on and
promotion of recycling.
(c) The commissioner shall provide technical assistance to counties to help counties implement
recycling programs.
Subd. 4 .Nonresidential recycling.
Each county shall encourage building owners and managers, business owners and managers, and
collectors of commercial mixed municipal solid waste to provide appropriate recycling services and
opportunities to generators of commercial, industrial, and institutional solid waste in the county.
History: ISp1989 c I art 18 s 13. 1991 c 337 s 22-24; 1994 c 639 art 5 s 3 1 Sp2005 c 1 art 2 s 161
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Minn. Stat. 1115A.557 COUNTY WASTE REDUCTION AND RECYCLING
FUNDING.
Subdivision 1. Distribution; formula.
Any funds appropriated to the commissioner for the purpose of distribution to counties under this
section must be distributed each fiscal year by the commissioner based on population, except a county
may not receive less than $55,000 in a fiscal year. If the amount available for distribution under this
section is less or more than the amount available in fiscal year 2001, the minimum county payment under
this section is reduced or increased proportionately. For purposes of this subdivision, "population" has the
definition given in section 477A.011, subdivision 3. A county that participates in a multicounty district
that manages solid waste and that has responsibility for recycling programs as authorized in
section 115A.552, must pass through to the districts funds received by the county in excess of the
minimum county payment under this section in proportion to the population of the county served by that
district.
Subd. 2. Permissible expenditures.
(a) A county receiving money distributed by the commissioner under this section may use the
money only for the development and implementation of programs to:
(1) reduce the amount of solid waste generated;
(2) recycle the maximum amount of solid waste technically feasible;
(3) create and support markets for recycled products;
(4) remove problem materials from the solid waste stream and develop proper disposal options for
them;
(5) inform and educate all sectors of the public about proper solid waste management procedures;
(6) provide technical assistance to public and private entities to ensure proper solid waste
management;
(7) provide educational, technical, and financial assistance for litter prevention;
(8) process mixed municipal solid waste generated in the county at a resource recovery facility
located in Minnesota;
(9) compost source -separated compostable materials, including the provision of receptacles for
residential composting;
(10) prevent food waste or collect and transport food donated to humans or to be fed to animals; and
(11) process source -separated compostable materials that are to be used to produce class I or class II
compost, as defined in Minnesota Rules, part 7035.2836, after being processed in an anaerobic
digester, but not to construct buildings or acquire equipment.
(b) Beginning in fiscal year 2015 and continuing thereafter, of any money distributed by the
commissioner under this section to a metropolitan county, as defined in section 473.121, subdivision 4,
that exceeds the amount the county was eligible to receive under this section in fiscal year 2014: (1) at
least 50 percent must be expended on activities in paragraph (a), clauses (9) to (11); and (2) the remainder
must be expended on activities in paragraph (a), clauses (1) to (7) and (9) to (11), that advance the county
toward achieving its recycling goal under section 115A.551.
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Subd.3. Eligibility.
(a) To be eligible to receive money distributed by the commissioner under this section, a county
shall within one year of October 4, 1989:
(1) create a separate account in its general fund to credit the money; and
(2) set up accounting procedures to ensure that money in the separate account is spent only for the
purposes in subdivision 2.
(b) In each following year, each county shall also:
(1) have in place an approved solid waste management plan or master plan including a recycling
implementation strategy under section 115A.551, subdivision 71 and a household hazardous waste
management plan under section 115A.96 subdivision 6, by the dates specified in those provisions;
(2) submit a report by April 1 of each year to the commissioner, which may be submitted
electronically and must be posted on the agency's website, detailing for the previous calendar year:
(i) how the money was spent including, but not limited to, specific recycling and composting
activities undertaken to increase the county's proportion of solid waste recycled in order to achieve
its recycling goal established in section I I5A.551; specific information on the number of employees
performing SCORE planning, oversight, and administration; the percentage of those employees'
total work time allocated to SCORE planning, oversight, and administration; the specific duties and
responsibilities of those employees; and the amount of staff salary for these SCORE duties and
responsibilities of the employees; and
(ii) the resulting gains achieved in solid waste management practices; and
(3) provide evidence to the commissioner that local revenue equal to 25 percent of the money sought
for distribution under this section will be spent for the purposes in subdivision 2.
(c) The commissioner shall withhold all or part of the funds to be distributed to a county under this
section if the county fails to comply with this subdivision and subdivision 2.
Subd.4. Report.
The commissioner shall report on how the money was spent and the resulting statewide
improvements in solid waste management to the senate and house of representatives committees having
jurisdiction over ways and means, finance, environment and natural resources, and environment and
natural resources finance. The report shall be included in the report required under section 115A.411.
History:
ISP 1989 c I art 19 s 1 1991 c 337 s 26. 1992 c 593 art I s 17.54; 1994 c 585 s 13.1994 c 639 art 5
s 3. 1995 c 247 art 1 s 19 20; 1996 c 470 s 27. 2000 c 490 art 10 s I 1 Sp2001 c 2 s 125: 2002 c 374 art
62.2004 c 284 art 2 s 11. 1 Sp2005 c 1 art 2 s 161: 2009 c 37 art 1 s 42 2012 c 272 s 69: 2014 c 312
art 13 s 28 29; 1Sp2015 c 4 art 4 s 109
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Chapter 473 METROPOLITAN GOVERNMENT
Minn. Stat. §473.8441 LOCAL RECYCLING DEVELOPMENT PROGRAM.
Subdivision 1.Definitions.
"Number of households" has the meaning given in Minnesota Statutes 1992, section 477A.011,
subdivision 3a.
Subd. 2. Program.
The commissioner shall encourage the development of permanent local recycling programs
throughout the metropolitan area. The commissioner shall make grants to qualifying metropolitan
counties as provided in this section.
Subd. 3. Grants; eligible costs.
Grants may be used to pay for planning, developing, and operating yard waste composting and
recycling programs.
Subd. 4. Grant conditions.
The commissioner shall administer grants so that the following conditions are met:
(a) A county must apply for a grant in the manner determined by the commissioner. The application
must describe the activities for which the grant will be used.
(b) The activities funded must be consistent with the metropolitan policy plan and the county master
plan.
(c) A grant must be matched by equal local expenditures for the activities for which the grant is
made. A local expenditure may include, but is not limited to, an expenditure by a local unit of
government, tribal government, or private sector or nonprofit organization.
(d) All grant funds must be used for new activities or to enhance or increase the effectiveness of
existing activities in the county. Grant funds shall not be used for research or development of a product
that would be patented, copyrighted, or a subject of trade secrets.
(e) Counties shall provide support to maintain effective municipal recycling where it is already
established.
Subd. 5. Grant allocation procedure.
(a) The commissioner shall distribute the funds annually so that each qualifying county receives an
equal share of 50 percent of the allocation to the program described in this section, plus a proportionate
share of the remaining funds available for the program. A county's proportionate share is an amount that
has the same proportion to the total remaining funds as the number of households in the county has to the
total number of households in all metropolitan counties.
(b) To qualify for distribution of funds, a county, by April 1 of each year, must submit to the
commissioner for approval a report on expenditures and activities under the program during the preceding
fiscal year and any proposed changes in its recycling implementation strategy or performance funding
system. The report shall be included in the county report required by section 473.803. subdivision 3.
History: 1987 c 348 s 46. 1989 c 325 s 63 1993 c 249 s 41 1995 c 247 art 2 s 47-49; 1 Sp2005 c 1
art 2 s 161: 2016 c 158 art I s 194; 2018 c 134 s 1
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Minn. Stat. § 473.848 RESTRICTION ON DISPOSAL.
Subdivision 1. Restriction.
(a) For the purposes of implementing the waste management policies in section 115A.02 and
metropolitan area goals related to landfill abatement established under this chapter, a person may not
dispose of unprocessed mixed municipal solid waste generated in the metropolitan area at a waste
disposal facility unless the waste disposal facility meets the standards in section 473.849 and:
(1) the waste has been certified as unprocessible by a county under subdivision 2; or
(2)(i) the waste has been transferred to the disposal facility from a resource recovery facility;
(ii) no other resource recovery facility serving the metropolitan area is capable of processing the
waste; and
(iii) the waste has been certified as unprocessible by the operator of the resource recovery facility
under subdivision 3.
(b) For purposes of this section, mixed municipal solid waste does not include street sweepings,
construction debris, mining waste, foundry sand, and other materials, if they are not capable of being
processed by resource recovery as determined by the council.
Subd. 2. County certification; office approval.
(a) By April 1 of each year, each county shall submit an annual certification report to the office
detailing:
(1) the quantity of waste generated in the county that was not processed prior to transfer to a
disposal facility during the year preceding the report;
(2) the reasons the waste was not processed;
(3) a strategy for development of techniques to ensure processing of waste including a specific
timeline for implementation of those techniques; and
(4) any progress made by the county in reducing the amount of unprocessed waste.
The report shall be included in the county report required by section 473.803, subdivision 3.
(b) The Pollution Control Agency shall approve a county's certification report if it determines that
the county is reducing and will continue to reduce the amount of unprocessed waste, based on the report
and the county's progress in development and implementation of techniques to reduce the amount of
unprocessed waste transferred to disposal facilities. If the Pollution Control Agency does not approve a
county's report, it shall negotiate with the county to develop and implement specific techniques to reduce
unprocessed waste. If the Pollution Control Agency does not approve two or more consecutive reports
from any one county, the Pollution Control Agency shall develop specific reduction techniques that are
designed for the particular needs of the county. The county shall implement those techniques by specific
dates to be determined by the Pollution Control Agency.
Subd. 3. Facility certification.
The operator of each resource recovery facility that receives waste from counties in the
metropolitan area shall certify as unprocessible each load of mixed municipal solid waste it does not
process. Certification must be made to each county that sends its waste to the facility at intervals specified
by the county. Certification must include at least the number and size of loads certified as unprocessible
and the reasons the waste is unprocessible. Loads certified as unprocessible must include the loads that
would otherwise have been processed but were not processed because the facility was not in operation,
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but nothing in this section relieves the operator of its contractual obligations to process mixed municipal
solid waste.
Subd. 4. Pollution Control Agency report.
The Pollution Control Agency shall include, as part of its report to the Environment and Natural
Resources Committees of the senate and house of representatives, the Finance Division of the senate
Committee on Environment and Natural Resources, and the house of representatives Committee on
Environment and Natural Resources Finance required under section 473.149, an accounting of the
quantity of unprocessed waste transferred to disposal facilities, the reasons the waste was not processed, a
strategy for reducing the amount of unprocessed waste, and progress made by counties to reduce the
amount of unprocessed waste. The Pollution Control Agency may adopt standards for determining when
waste is unprocessible and procedures for expediting certification and reporting of unprocessed waste.
Subd. S. Definition.
For the purpose of this section, waste is "unprocessed" if it has not, after collection and before
disposal, undergone separation of materials for resource recovery through recycling, incineration for
energy production, production and use of refuse -derived fuel, composting, or any combination of these
processes so that the weight of the waste remaining that must be disposed of in a mixed municipal solid
waste disposal facility is not more than 35 percent of the weight before processing, on an annual average.
History:
1985 c 274 s 35 1989 c 325 s 66 1991 c 337 s 8182; 1993 c 249 s 43 44; 1994 c 585 s 49 50; 1995
c 247 art 2 s 5152; 1996 c 470 s 27 I Sp2005 c I art 2 s 161
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CHAPTER 16C. STATE PROCUREMENT
Minn. Stat. § 16C.05 CONTRACT MANAGEMENT; VALIDITY AND
REVIEW.
Subdivision 1. Agency cooperation and delegation.
Agencies shall fully cooperate with the commissioner in the creation, management, and oversight of
state contracts. Authority delegated to agencies shall be exercised in the name of the commissioner and
under the commissioner's direct supervision and control. A delegation of duties may include, but is not
limited to, allowing individuals within agencies to acquire goods, services, construction, and utilities
within dollar limitations and for designated types of acquisitions. Delegation of contract management and
review functions must be filed with the secretary of state. The commissioner may withdraw any
delegation at the commissioner's sole discretion. The commissioner may require an agency head or
subordinate to accept delegated responsibility to procure goods, services, or construction intended for the
exclusive use of the agency receiving the delegation.
Subd. 2. Creation and validity of contracts.
(a) A contract and amendments are not valid and the state is not bound by them and no agency,
without the prior written approval of the commissioner granted pursuant to subdivision 2a, may authorize
work to begin on them unless:
(1) they have first been executed by the head of the agency or a delegate who is a party to the
contract;
(2) they have been approved by the commissioner; and
(3) the accounting system shows an encumbrance for the amount of the contract liability, except as
allowed by policy approved by the commissioner and commissioner of management and budget for
routine, low -dollar procurements and section 16B.98, subdivision 11.
(b) Grants, interagency agreements, purchase orders, work orders, and annual plans need not, in the
discretion of the commissioner and attorney general, require the signature of the commissioner and/or the
attorney general. A signature is not required for work orders and amendments to work orders related to
Department of Transportation contracts. Bond purchase agreements by the Minnesota Public Facilities
Authority do not require the approval of the commissioner.
(c) Amendments to contracts must entail tasks that are substantially similar to those in the original
contract or involve tasks that are so closely related to the original contract that it would be impracticable
for a different contractor to perform the work. The commissioner or an agency official to whom the
commissioner has delegated contracting authority under section 16C.03 subdivision 16, must determine
that an amendment would serve the interest of the state better than a new contract and would cost no
more.
(d) A record must be kept of all responses to solicitations, including names of bidders and amounts
of bids or proposals. A fully executed copy of every contract, amendments to the contract, and
performance evaluations relating to the contract must be kept on file at the contracting agency for a time
equal to that specified for contract vendors and other parties in subdivision 5. These records are open to
public inspection, subject to section 13.591 and other applicable law.
(e) The attorney general must periodically review and evaluate a sample of state agency contracts to
ensure compliance with laws.
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(f) Before executing a contract or license agreement involving intellectual property developed or
acquired by the state, a state agency shall seek review and comment from the attorney general on the
terms and conditions of the contract or agreement.
Subd. 2a. Emergency authorization.
The commissioner may grant an agency approval to authorize work to begin on a contract prior to
the full execution of the contract in the event of an emergency as defined in section 16C.10, subdivision
2.
Subd. 3.
[Repealed by amendment, 2014 c 196 art 2 s 4]
Subd. 4. Contract administration.
A contracting agency shall diligently administer and monitor any contract it has entered into. The
commissioner may require an agency to report to the commissioner at any time on the status of any
contracts to which the agency is a party.
Subd. 5. Subject to audit.
A contract or any pass-through disbursement of public funds to a vendor of goods or services or a
grantee made by or under the supervision of the commissioner or any county or unit of local government
must include, expressed or implied, an audit clause that provides that the books, records, documents, and
accounting procedures and practices of the vendor or other party, that are relevant to the contract or
transaction, are subject to examination by the contracting agency and either the legislative auditor or the
state auditor, as appropriate, for a minimum of six years. If the contracting agency is a local unit of
goverment, and the governing body of the local unit of government requests that the state auditor
examine the books, records, documents, and accounting procedures and practices of the vendor or other
party pursuant to this subdivision, the contracting agency shall be liable for the cost of the examination. If
the contracting agency is a local unit of government, and the grantee, vendor, or other party requests that
the state auditor examine all books, records, documents, and accounting procedures and practices related
to the contract, the grantee, vendor, or other party that requested the examination shall be liable for the
cost of the examination. An agency contract made for purchase, lease, or license of software and data
from the state is not required to contain this audit clause.
Subd. 6. Authority of attorney general.
The attorney general may pursue remedies available by law to avoid the obligation of an agency to
pay under a contract or to recover payments made if services performed or goods received under the
contract are so unsatisfactory, incomplete, or inconsistent that payment would involve unjust enrichment.
The contrary opinion of the contracting agency does not affect the power of the attorney general under
this subdivision.
Subd. 7. Contracts with Indian tribes and bands.
Notwithstanding any other law, an agency may not require an Indian tribe or band to deny its
sovereignty as a requirement or condition of a contract with an agency.
History:
7994 c 632 art 3 s 33. 1998 c 386 art I s 6 1999 c 86 art I s 11 1999 c 230 s 1.2000 c 488 art 2 s
1 IS
R2001 c 8 art 2 s 10 IS
p2001 c 10 art 2 s 37: 2003 c 130 s 12: I Sp2003 c I art 2 s 48.49; 2004 c
206 s 7. 2007 c 148 art 2 s 35 36; 2009 c 101 ar•t 2 s 109. 2014 c 187 s 3 2014 c 196 art 1 s 5• art 2 s 4
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2024 Anoka County Municipal Waste Abatement Grant Funding Award Letter
Contract number: C0010102
The Municipality of Andover is eligible for a total of $95,551.00 for their Municipal program abatement efforts in 2024, plus if
awarded upon request up to an additional $20,000.00.
The total funding forthe 2024 Residential Recycling Program is based on the budgeted amounts stated in the Municipal Waste
Abatement Grant Funding Application.
The Grant Funding Award for Andover is as follows:
Enhancement Funding Allocation
Amount Eligible
Amount Requested
Amount Awarded
Base Funding Allocation
$ 64,270.00
$ 38,051.00
$ 38,051.00
Enhancement Funding Allocation
Funding+ Labor& Staffing)
I $ 95,551.00
1 $ 95,551.00
Amount Eligible
Amount Requested
Amount Awarded
Drop-off Grant $
15,000.00
$
10,000.00
$
10,000.00
General Enhancement Grant $
10,854.00
$
2,500.00
$
2,500.00
Organics Grant $
5,427.00
$
-
$
-
Labor & Staffing $
-
$
45,000.00
$
45,000.00
Total (Base + Enhancement
Funding+ Labor& Staffing)
I $ 95,551.00
1 $ 95,551.00
$ 95,551.00
Supplemental Funding $ 20,000.00 1 $ 20,000.00
Total Funding Award (Base + Enhancement + Labor & Staffing and
'Supplemental) 1 $ 115 551.00
To the extent that the Municipality requested funds in excess of the total eligible amount, the excess amount in any category is
denied.
The annual tonnage goal for Andover is: 3,627 tons
Reviewed by: Jill Curran
Approved by: Alison Peterson
6, /� - "W-. zpo-la ��
Dated: 09/08/23
Dated: 09/08/2023
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Anoka County Municipal Waste Abatement Grant Funding
Application
Cycle: Annual Year: 2023 ]Status: Verified
Member Name: City of Andover
2024 Applications are due June 2, 2023.
City of Andover is requesting the following funding for their 2024 Anoka County
municipal waste abatement program efforts.
General Instructions
This application is provided to each municipality in Anoka County forfunds to support and increase recyclingactivities and
programs within the municipality.
Thefunds allocated in this application are based on the numberof households in the municipality. The numberof households
is determined using the most current Met Council household data available. For calendar year2024,2021 Met Cou ncil data has
been used to determine the numberof households forthis application.
There are three sections in this funding application:
• Base Funding
• Enhancement Funding
• Supplemental Funding
The Enhancement Fundingsection of the application also has three parts:
• Drop-off
• General Enhancement
• Organics Program Funding
Please complete each section of the grant application. A nu mbervalue must be entered in each field before submitting the
application. If no funds are being requested forany given field, entera zero. If a completed funding application isn't
submitted by June 2, 2023, the municipality will not be eligible for funding.
In a separate Re-TRAC form, reimbursement requests will be submitted twice a year.
USER TIPS
To contact support from within this form: Click "Support" atthetop of the screen or"Progmm Support Request" in
the green bar at the top of the form.
To print this form: Click the" Export" button found on upper top rightoorner of the form. You must save the form before
you can export it.
To see eligible expenses within each section: Click"view eligible expense" in each section.
Click hereto download the full Eligible Expenses document.
To save this form while working on it: click "Save" at the bottom of the form and select "Save as Draft".
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To submit this form: Click "Save" at the bottom of the forma nd if there are no errors, click the "Mark as Complete" option.
Note that once you mark the form as complete, you cannot make changes to it.
Eligible Expenses
The following items are examples of eligible expenses allowed for reimbursement.
Collection Expenses: If residents are charged recycling fees for curbside or recycling events, waste abatement fu nds will
reimburse the difference between the fees collected and the cost of recycling orcomposting the materials.
Equipment: The cost to purchase, maintain and repair equipment that is used exclusively to operate the recycling or
compostingprogram.
Containers: The cost for recycling or organics containers.
Promotion: The entire cost of a publication if totally dedicated to waste reduction, recycling or composting information ora
percentage of the costforthe portion of a municipal publication dedicated to waste management information.
staffing: Laborand staffing directly related to recycling program administration and implementation maybe funded up to
75% of total funding allocation. See Labor& Staffing section below for more information.
Ineligible Expenses
The following general operating expenses should NOT be submitted for reimbursement.
Standard Operational Expenses/Building Overhead: Since most of the municipal recycling coordinators are part-time
positions and staff serve multiple roles at the municipality, standard operating expenses including office space rental, leasing
office equipment and general office supplies, are not eligible for reimbursement.
Project Expenses: Specificto transportation, energy orground waterprotection.
Collection Costs: The costs for gen eral waste and recycling collection at municipal buildings, trash costs when advertised as
being accepted ata recycling/cleanup day, and costs associated with road sidecleanup of illegally dumped materials should not
be included in this application.
General Municipal Staff: Staff time related to standard municipal operations (city administrator, office administration,
facilities management, finance and legal staff) are not eligible for reimbu rsement. If municipal staff do not assist the recycling
coordinator directly on activities to help the municipality achieve its recycling goal, e.g. communications and collecting,
processing or marketing recyclable materials and organics, theirtime will not be reimbursed.
Click hereto view previous years application:
Click hereto download the full Eligible Expenses document.
2024 Total Funding Allocation
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yourCommunity has access to the following funds for2024: 5 95,551.00
(An additional $20,000 in discretionary funds maybe availab lethrough the Supplemental Fund!ngsection.)
2024 BASE Funding Allocation
All municipalities are eligible for base waste abatement grant fundi ng. When completing this application, base funding requests
should fall under one of the followingcategodes:
-regular curbside collection,
• general operations of a drop-off center,
• costs for spring and fall recycling days,
• basic promotion,
• yard waste collection and
• percentage of time the recycling coord inator spends o n waste abatement activities.
Base Funding is $10,000.00 base, plus $5.00/household (household counts are based on 2021 Met Council
estimates)
Municipality Name:
City of Andover
# of households
Base Funding
10,854
$ 10,000.00
Base FundingAdditional(based on$5/household) $ 54,270.00
Total Base FundingAllocation $ 84,270.00
Curbside Collection
Complete ALL required fields below, if value is zero, enter "0.00".
Click here to download the Curbside Collection Eligible Expenses document.
Collection Service Provider Expenses' $ 0.00
Contamination Fees'
$ 0.00
Additional Expenses
$ 0.00
Curbside Collection Expense Subtotal $
0.00
Estimated Revenue
$ 0.00
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Curbside Collection Expenses
0.00
sections.
Negative values here will not carry forward to other
General Operations of a Drop -Off Center/Spring or Fall Recycling Day(s)
Click here to download the General Operations of a Drop-off Center/Springor Fall Recycling Days Eligible Expenses
document.
Complete ALL required fields below, if value is zero, enter "0.00'.
DO NOT include any expenses for tires, oil, antifreeze & oil filters. These expenses should be listed in
the Problem Materials section.
Collection Service Provider Expenses' $ 31,651.00
Equipment' $ 700.00
Facility Expenses' $ 400.00
Please enter Labor& Staffing expenses in Labor& Staffing section below.
GeneralOperationsof a Drop-off Expense Subtotal $
32,751.00
Estimated Revenue '
$ 0.00
GeneralOperationsof a Drop-off Expenses $
32,751.00 Negative values here will not carry forward to other
sections.
i
I
Promotion -- Base Funding
Clickhereto download the Promotion Eligible Expenses document.
Complete ALL required fields below, ifvalue is zero, enter "0.00".
Printing' $ 1,000.00
Postage'
Advertising'
$ 100.00
$ 1,000.00
Volunteer Incentives $ 2,000.00
Educational Entertainment' $ 0.00
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Promotion --Base Funding Expenses $
4,100.00
Yard Waste/Tree Waste
Click hereto download the Yard/Tree Waste Eligible Expenses document.
Complete ALL required fields below, if value is zero, enter "0.00".
Collection service Provider Expenses" $ 0.00
Equipment' $ 0.00
Yard Waste/Tree Waste Expenses 5u btotal $
0.00
Estimated Revenue '
$ 0.00
Yard Waste/Tree Waste Expenses $
0.00 Negative values here will not carry forward to other '..
'. sections.
Problem Materials
(Tires, Oil, Antifreeze, and Oil Filters)
Click hereto download the Problem Materials Eligible Expenses document.
Complete ALL required fields below, if value is zero, enter "0.00".
Service Provider Expenses'
Estimated Revenue'
$ 2,600.00
Problem Material Expenses $
i
400.00 Negative values here will not carry forward to other
sections.
i
Program Administration -- Base Funding
Click hereto download the Program Administration Eligible Expenses document.
Complete ALL req u ired fields below, if value is zero, enter "0.00".
Officesupplies" $ 100.00
Training" $ 400.00
Mileage' $ 100.00
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Membership Dues, Periodicals' $ 100.00
Professionalservices' $ 100.00
Please enter Labor& Staffing expenses in Labor& Staffing section below.
Program Administration- Base Funding Expenses
800.00
Total BASE Funding Requested $ 38,051.00
Funding Remaining
$ 57,500.00
2024 ENHANCEMENT Funding Allocation
The purpose of the Anoka County Municipal Waste Abatement grant fund in program is to increase recycling and organics
diversion and help the County achieve the State mandated goal of 75%recycling/composting by 2030. The County recognizes
that this fund in is needed to support established infrastructure costs that exceed the Base and each commu n ities funding. To
be eligible for grant fu nds, municipalities must agpjy for these fu nds. Applicants must itemize expend itures within each of the
three grant sections, Drop-off, General Enhancement and Organics Program, below and caIca late the total grant request for each
category.
Drop-off Grant
This grant is allocated to cover add itio nal d rop-off center costs or events beyond the regu lady schedu led spring and fall
recyclingdays.
The grant for this section is $10,000.00 for municipalities with up to 4,999 households and
$15,000.00 for municipalities with household counts 5,000 and over.
Below are examples of materials that can be collected for reuse or recycling. Only list organics expenses in the organ ics
section.
Addition at Reusable or Recyclable Materials Collected at Permanent Drop-off Centers or Special Events:
Appliances, Electronics, Mattresses', Confidential Document Destruction, Fluorescent Bulbs, Household Batteries, Fire
Extinguishers, Propane Tanks, Bicycles", and Clothing".
Additional Items:
Block and Shape Polystyrene, Cell Phones, Film Plastic/Bags, Furniture' ", Household Goods", String Lights/Extension
Cords, Printer Cartridges
None of these materials shou ld be advertised as being collected on a Recycling Day and then disposed of as trash
Items that shou Id be evaluated for reuse prix r to recycling
Drop-off GrantAmountAvailable
15,000.00
Click here to download the Drop-off Eligible Expenses document.
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Permanent Drop-off Center Enhancements
Complete ALL req u ired fields below, if value is zero, enter "0.00".
Collection Service Provider Expenses• $ 30,000.00
New Equipment&Supplies• 5 0.00
New Construction
$ 0.00
Please enter Labor & Staffing expenses in Labor & Staffing section below.
Permanent Drop-off Center Enhancement Expenses Subtotal $
30,000.00
Estimated Revenue
$ 20,000.00
Permanent Drop-off Center Enhancement Expenses $
10,000.00 Negative values here will not carry forward to
other sections.
Monthly or Quarterly Drop-off Events
Complete ALL required fields below, if value is zero, enter "0.00".
Collection Service Provider Expenses• $ 24,000.00
New Equipment&Supplies • $ 0.00
UserCoupon Incentives•
$ 0.00
Please enter Labor& Staffing expenses in Labor& Staffingsection below.
Monthly or Quarterly Drop-off Events Expense Subtotal $
24,000.00
Estimated Revenue • $ 30,000.00
Monthly orQuarterly Drop-off Event Expenses
-6,000.00
other sections.
Total Drop-off Grant Requested
1c,000.Co
General Enhancement Grant
Negative values here will not carry forward to
d
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The grant amount available forthis section iscalculated using$1.00/household.
General Enhancement G rantAmountAvailable $
10,854.00
Click hereto download the General Enhancement Eligible Expenses document.
Park Recycling
Complete ALL required fields below, if value is zero, enter "0.00".
Collection Service Provider Expenses' $ 0.00
Recycling Containers' $ 0.00
Recycling Bags' $ 500.00
Please enter Labor& Staffing expenses in Labor& Staffing section below.
Park Recycling Expenses $
500.00
Special Municipal Programs or Events - Please list any organics expenses in
the organics section.
Complete ALL required fields below, if value is zero, enter "0.00".
Service Provider Expenses' $ 2,000.00
Supplies& Containers'
$ 0.00
Please enter Labor& Staffing expenses in Labor & Staffing section below.
Special Municipal Program or Event Expenses Subtotal S
2,000.00
Estimated Revenue '
$ 0.00
Special Municipal Program or Event Expenses
2,000.00
other sections.
Negative values here will not carry forward to
Special Curbside Recycling Collection
Complete ALL required fields below, if value is zero, enter"0.00".
Collection Service Provider Expenses' $ 0.00
Subsidy to Resident
$ 0.00
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Special Curbside Recycling Collection Expenses Subtotal
0.00
Estimated Revenue
$ 0.00
Special Curbside Recycling Collection Expenses
0.00
other sections.
5
Negative values here will not carry forward to
Multi -Family Recycling Outreach
Complete ALL required fields below, if value is zero, enter "0.00".
Supplies&Containers ' $ 0.00
Please enter Labor& Staffing expenses in Labor&Staffing section below.
Multi -Family Recycling Outreach Expenses $
0.00
Promotion -- Enhancement Funding
Complete ALL required fields below, if value is zero, enter"0.00".
Printing • $ 0.00
Postage ' $ 0.00
Advertising • $ 0.00
Volunteer Incentives
$ 0.00
Educational Entertainment• $ 0.00
Promotion-- Enhancement Funding Expenses $
0.00
Total General Enhancement Grant Requested
2,500.00
Organics Program Grant
The grant amount for this section is $0.50/household if additional curbside or drop-off grant
programs are not offered to residents or $1.00/household if curbside or drop-off organics programs
are offered to residents.
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Does your municipality offer cu rbside o r d rop-off organ ics programs to your residents?'
Yes
( No
AmountAvailable
$ 5,427.00
Click hereto download the Oranics Eligible Expenses document.
Organics Program Expenses
Complete ALL required fields below, if value is zero, enter "0.00...
Collection Service Provider Expenses' $ 0.00
Organics Equipment' $ 0.00
Organics Only -Promotion' $ 0.00
Please enter Labor& Staffing expenses in Labor& Staffing section below.
Organics Program Expenses Subtotal
0.00
Estimated Revenue
Organics Program Expenses
0.00
other sections.
Total ENHANCEMENT Funding Requested
0.00
E
R
Negative values here will not carry forward to
$ 12,500.00
Labor & Staffing (All Programs)
Salaryand labor expenses must bed irectly related to recycling program operations and administration. These expenses may be
funded up to 75% of funding allocation (not includingsupplemental funding). The final%and expense amount for salary and
laborwill bedetermined afterAnoka County approves the submitted staffingand labormetric
Upload 2024Staffing Metric and Drop-off Calculator'
Andover 2024 Staffing Metric and Drop-off Calculator.xisx
Upload a scanned pdfof recent promotion foryourcurrentcurbside ordrop-off opportunities. Itcan befrom a brochure,
newsletterorfrom yourwebsite, for how yourspecial curbside collection program works, andlorwhat is accepted at yourcity
ortown offices (during business hours), spring recycling event, permanent drop-off centersor otherdrop-off events.
andovernewslettecpdf
Click hereto download the Curbside Collection Eligible Expenses document.
10 of 14
DocuSign Envelope ID: CEF8F251-9025-447C-8182-BB35802B4C7D
Admin only: The approved Laborand Staffing% fromyour2023 Staffing Metric has been inserted to provide an estimate
of typical Laborand Staffing costs foryourcommunity. In general, this percentage has not changed much overthe last
two years. If your2024 Staffing Metric %increases due to program changes, this will betaken into consideration to raise
the%.
48 %
Labor& Staffing Maximum Funds Available
45,864.480
General Program Administration" $ 45,000.00
Program Implementation
S 0.00
Total Labor& Staffing Expenses Requested: S 45,000.00
Supplemental Funding Request
Supplemental grant funding iscurrendy available to help support municipal waste abatement programs and/or new program
development. Supplemental funding, however, should not be depended on for long-term program sustainability. Before
req u esting su pplemental additional grant program dollars, itis critical that your municipality is wi fling to support and sustain
the services before implementation.
Please be aware that there is a limited amount of supplemental funding available for this section. If the
County receives more funding requests than funds, the funds maybe reduced or denied for a
municipalities supplemental funding request. Grants will be evaluated based on which projects best help
the County meet the State mandated goal of 75% by 2030.
The maximum supplemental grant available may be up to $20,000.00 per municipality.
Supplemental Funding -may include:
• Collection service provider expenses for additional materials
• Additional expenses from construction and paving projects
• Large equipment purchases
• New program expenses
Do you need additional funds to grow existing waste abatement programs?
*Yes No
In the box below, please include the following information:
• Identify need forsupplemental funding;
• Describe projectscope and design;
• Describe how the project may benefit multiple municipalities orthe County as a whole;
• Note key stakeholders participating in project activities, including project collaborators;
-Quantify and list expected outcomes, such as, new materials to be collected, projected amou ntto be collected, percentage
increase of currently collected materials if supplemental grant funding is approved.
additional vendorexpenses
11 of 14
DocuSign Envelope ID: CEF8F251-9025-047C-8182-BB35802B4C7D
Project Budget
List a I I project elements that require fund ing. Use the ADD button to add elements to the chart.
PROJECTELEMENT' EXPENSE'
additional vendore>penses
Total Supplemental Funding Requested $ 20,000.00
Summary of Funding Requested
Base Funding Requested
Enhancement Funding Requested
Drop-off Grant Requested $ 10,000.00
General Enhancement Grant Requested $ 2,500.00
Organics Program Grant Requested $ 0.00
Total Enhancement Funding Requested
12,500.00
Labor & Staffing Funding Requested
Supplemental Funding Requested
Total Funding Requested
115,551.00
$ 38,051.00
S
$ 45,000.00
$ 20,000.00
Date: • 05/31/2023
Name:
Sarah Morgan
Title: Recycling Coordinator
$
20,000.00
12 of 14
DocuSign Envelope ID: CEF8F251-9025-447CA782-BB35802B4C7D
Total Funding Granted
Base Funding Granted
Drop-off Funding Granted
38,051.00
10,000.00
r
General Enhancement Funding Granted 2,500.00
Organics Program Fund ing Granted
0.00
Labor& Staffing Funding Granted 45,000.00
Supplemental Funding Granted
Total Funding Granted
'Office Use Only
Received By:
Date:
Manager Notes for Reporters:
20,000.00
$ 115,551.00
Sue Doll
06/01/2023
13 of 14
DocuSign Envelope ID: CEFBF251-9025- 47C-8182-BB35802B4C7D
Cmated:Apr28,2023 at 03:14 PM CDT
IRobin WodziakRobin.Wodziak@co.anoka.mn.us
Last Updated: Jun 29, 2023 at 01:45 PM CDT
ISue DollSue.Doll@co.anoka.mn.us
14 of 14
DocuSign Envelope ID: CEF8F251-9025447C-8182-BB35802B4C7D
ANOKA COUNTY HUMAN SERVICES
CONTRACTOR INFORMATION SHEET
Please review the following information for accuracy and
completeness, indicate any changes, sign and return to:
LEGAL NAME FOR CONTRACTOR: Andover, City of
Contract# C0010102
Angie Rodine
Anoka County Human Services
2100 3'd Ave, Suite 500
Anoka, MN 55303
(Legal name and name on Certificate of Insurance must be exactly the same in order for County Signatures to be obtained on the
Contract.)
Doing Business As: Andover, City of
Business/Corporate Address: 1685 Crosstown Blvd
Andover, MN 55304
National Provider Identification (NPI) #:
Federal Tax Identification #:
921190
41-0983248
NOTICE: Federal Business Tax ID/Social Security Number is needed for tax purposes as mandated by Section 1211 of the Tax Reform Act
of 1976 and Minn. Stat 270.66. This information will be shared with the Minnesota Department of Revenue, the Minnesota Department
of Human Services, the Internal Revenue Service, and the U.S. Department of Health, Education and Welfare for the purposes of
administering the income tax, child support obligation and social security tax programs.
Individual who Contractor is designating to receive notice under the contract and to act as the responsible
authority for data requests under the Minnesota government data practices act (Minn. Stat. Chap. 13):
Name:
Sarah Morgan
Phone:
763-767-5114
Fax:
763-755-8923
Email:
s.morgan@andovermn.gov
DocuSigned by:
Signature (Required):Eaordain Date:
Insurance Agency:
Telephone Number of Insurance Agent:
Person Completing this Form:
Name: Sarah Morgan
Name of Agent:
9/20/2023
Title: Recycling Coordinator
Phone: 763-767-5114 Fax: 763-755-8923 Email: s.morgan@andovermn.gov
Certificate Of Completion
Envelope Id: CEF8F2519025447C8182BB35802B4C7D
Subject: City of Andover SCORE Contract# C0010102
Source Envelope:
Document Pages: 48 Signatures: 1
Certificate Pages: 5 Initials: 0
AutoNav: Enabled
Enveloped Stamping: Enabled
Time Zone: (UTC -06:00) Central Time (US & Canada)
Record Tracking
Status: Original Holder: Angie Rodine
9/20/2023 10:47:45 AM angela.mdine@co.anoka.mn.us
Security Appliance Status: Connected
Storage Appliance Status: Connected
Signer Events
Sarah Morgan
s.morgan@andovermn.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 9/20/2023 11:55:28 AM
ID: a680fl7b-Oa62-406d-8841-25033fO996f6
Company Name: Anoka County
Sheri Bukkila
cm.bukkila@andovermn.gov
Mayor
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 9/28/2023 1:37:59 PM
ID: 9388(652-26964327-bff5-1 a2ed5755d3d
Company Name: Anoka County
James Dickinson
J.Dickinson@andovermn.org
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Scott Baumgartner
sbaumgartner@bbkglaw.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 9/21/2023 12:18:54 PM
ID: dc99255e-768e4561-bf2d-0156067bd62c
Company Name: Anoka County
DocuSign-
Status: Sent
Envelope Originator:
Angie Rodine
Anoka County Government Center
2100 3rd Avenue
Anoka, MN 55303
angela.rodine@co.anoka.mn.us
IP Address: 156.98.106.233
Location: DocuSign
Pool: Stalel-ocal
Pool: HS -Public Health & Environmental Services Location: DocuSign
Signature
Co siv�.d h:
aYa1A Marr
BOCOCIBLLBCBWE..
Signature Adoption: Pre -selected Style
Using IP Address: 4.38.70.90
Timestamp
Sent: 9/20/2023 10:48:51 AM
Viewed: 9/20/2023 11:55:28 AM
Signed: 9/20/2023 11:57:27 AM
Sent: 9/20/2023 11:57:29 AM
Resent: 9/28/2023 8:05:06 AM
Viewed: 9/28/2023 1:37:59 PM
Signer Events Signature Timestamp
Rhonda Sivamjah
Rhonda.Sivarajah@anokacountymn.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 9/28/2023 12:24:45 PM
ID: 77d272dc-33ec.41 b5-9625-Oe5aa25d9f8d
Company Name: Anoka County
Kurt Delta
Kurt.Deile@anokacountymn.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 9/28/2023 1:29:15 PM
ID: b766de8d-febe-0566-9e83-3987e7dc25f5
Company Name: Anoka County
In Person Signer Events Signature Timestamp
Editor Delivery Events Status
Angie Rodine
Angela.Rodine@co.anoka.mn.us
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 1/8/2021 1:44:58 PM
ID: 6e2d50ad-740c-4672-beb3-aa4bab51e013
Company Name: Anoka County
Agent Delivery Events
Intermediary Delivery Events
Certified Delivery Events
Carbon Copy Events
Jill Rykhus
Jill.Rykhus@anokamuntymn.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jill Rykhus
Jill.Rykhus@anokacountymn.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Glenna Anderson
Glenna.Anderson@anokaeountymn.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Status
Status
Status
Status
Timestamp
Timestamp
Timestamp
Timestamp
Timestamp
Carbon Copy Events Status Timestamp
Robin Wodziak
Robin.Wodziak@anokacountymn.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 9/20/2023 10:48:51 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 12/14/2020 12:56:26 PM
Parties agreed to: Sarah Morgan, Sheri Bukkila, Scott Baumgartner, Rhonda Sivarajah, Kurt Deile, Angie Rodine
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
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County.
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
D
TO: Mayor & Councihnembers
CC: Jim Dickinson, City Administrato
Joe Janish, Community Developme ctor1
FROM: Jake Griffiths, Associate Planner
SUBJECT: Public Hearing: Consider Vacation & Re -Dedication of Easement — 3370 170`^ LN NW;
PID# 08-32-24-14-0012 - Planning
DATE: October 3, 2023
DISCUSSION
The proposed vacation of easement would vacate and re -dedicate drainage and utility easement in the front
yard of the subject property in order to accommodate the realignment of the property's driveway. The
easement area that is proposed to be vacated and re -dedicated is shown in the attached draft resolution of
approval. The City of Andover Engineering Department has reviewed the proposed vacation of easement
and supports the request.
Review Criteria
Section 8-6-1 of the City Code: Vacations of Easements and Right -of -Way, provides the City Council
with direction on how to process applications for vacations. The City Code states that:
1. The City Council shall consider the advice and recommendation of the City Engineer and the
effect of the proposed vacation on street, drainage, and utility needs.
2. The City Council shall consider the proposed use of the easement or portion of the easement to be
vacated.
3. The City Council is required to act on the vacation application within 60 days from the City
receiving the complete application.
4. There is a time limit for the implementation of the vacation. If the City Council determines that
no significant progress has been made in the first twelve months after approval of the application,
then the approval will be null and void.
ACTION REQUESTED
The City Council is requested to hold a public hearing and make a decision on the vacation of easement
request. If the City Council's desire is to approve the vacation of easement, it should include in its motion
that it accepts the dedication of easement as well.
�ectfidly submitted,
c
Jake Griffiths
Associate Planner
Attachments
Draft Resolution of Approval with Easement Vacation Exhibit
Draft Resolution of Denial
CC: Eric & Carolyn Donarski, 3370 — 170' IN NW, Andover, MN 55304
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO
A RESOLUTION GRANTING THE VACATION OF A DRAINAGE AND UTILITY EASEMENT AT
3370 170'" LN NW, PIN 08-32-24-14-0012, LEGALLY DESCRIBED AS FOLLOWS AND SHOWN
ON EXHIBIT A:
An easement lying over, under, and across that part of lot 1, Block 2 DEER OAKS, according to the
recorded plat thereof, Anoka County, Minnesota, described as follows: Commencing at the Northeast
corner of said Lot 1; thence South 11 degrees 00 minutes 00 seconds East, assumed bearing, along the
East line of said Lot 1, a distance of 87.26 feet to the point of beginning of said easement to be described;
thence North 82 degrees 54 minutes 42 seconds West, 38.79 feet; thence South 16 degrees 27 minutes 12
seconds East, 44.60 feet; thence South 38 degrees 56 minutes 40 seconds East, 43.55 feet; thence north 79
degrees 00 minutes 00 seconds East, 37.03 feet said East line of Lot 1; thence northerly along said East
line of Lot 1 to the point of beginning. Excepting therefrom the East 10.00 feet of said Lot 1. Said
easement contains +/- 2,785 sq ft
WHEREAS, the property owner has requested to vacate the described drainage and utility easement; and
WHEREAS, a public hearing was held pursuant to the requirements of Minnesota State Statute and City
Code 8-6-1; and
WHEREAS, the City Council finds the request would not have a detrimental effect upon the health,
safety, moral, and general welfare of the City of Andover.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby grants the
vacation of drainage and utility easement subject to the following:
1. The vacation of easement shall be recorded with Anoka County as shown on "Exhibit A'.
2. Pursuant to City Code 8-6-1-D, if the City Council determines that no significant
progress has been made in the first twelve months after approval of the application, the
approval will be null and void.
Adopted by the City Council of the City of Andover on this 3rd day of October 2023.
ATTEST
CITY OF ANDOVER
Michelle Hartner, Deputy City Clerk Sheri Bukkila, Mayor
EXHIBIT A
DRAINAGE AND UTILITY EASEMENT DESCRIPTION SKETCH
Northeast Corner of Lot 1
Block 2, DEER OAKS
— — — — — — — — — — — — — — —
i
101 \� Drainage and Utility
Ln
`�-Easement per the plat East line of Lot 1,--�1
of DEER OAKS Block 2, DEER OAKS
/i 1 NO
V� 38"
8 79 °' o_
\ N82°54'42"W , m
<' Existing Drivewy I
a
I
Existing House No
1 � 1
_co X
100 Year Flood---� v
_ Elevation = 901.8 ft.`. _{
° Z
jy v
-Z= N LOT 1 10
70
ao 37-03-/
1 a E BLOCK 2 N79ooD DO E
/IO
/ 0 1 0�
0,p5ecne rOPPKsh / o
of OEER
I
10i \
I,
CARLSONENGINEERING
SURVEYING
0XINN MC—CAIN ENVIRONMENTAL
3990 PHEASANT RIDGE DRIVE NE, SUITE 100, BLAINE, MN 55449
TEL 793.489.7900 \ FAX 793.489.7959 \ CARLSONMCCAIN.COM
1155 6026.001dsc-drainage & utility easement
GRAPHIC SCALE
0 25 50 100
(IN FEET)
(8.504 sheet)
1 4/M Proposed Drainage & Utility Easement area
Existing Drainage & Utility Easement to be vacated
L:—_—:�
Orainaoe and Uti/i(v Easement Description:
An easement lying over, under, and across that part of Lot 1, Block 2, DEER
OAKS, according to the recorded plat thereof, Anoka County, Minnesota, described
as follows:
Commencing at the Northeast corner of said Lot 1; thence South 11 degrees 00
minutes 00 seconds East, assumed bearing, along the East line of said Lot 1, a
distance of 87.26 feet to the point of beginning of said easement to be described;
thence North 82 degrees 54 minutes 42 seconds West, 38.79 feet; thence South
16 degrees 27 minutes 12 seconds East, 44.60 feet; thence South 38 degrees 56
minutes 40 seconds East, 43.55 feet; thence North 79 degrees 00 minutes 00
seconds East, 37.03 feet to said East line of Lot 1; thence northerly along said
East line of Lot 1 to the point of beginning.
Excepting therefrom the East 10.00 feet of said Lot 1.
Said easement contains ±2,785 sq. ft.
I hereby certify that this survey, plan or report was prepared by me or under my direct supervision
and'that I am a duly licensed land surveyor under the laws of the State of Minnesota.
Dated this 7th day of December, 2020.
Signed: rlson Mc in, Inc.
By.
Peter J. Blomquist, LC . Reg. No. 51676
0
\
T
CARLSONENGINEERING
SURVEYING
0XINN MC—CAIN ENVIRONMENTAL
3990 PHEASANT RIDGE DRIVE NE, SUITE 100, BLAINE, MN 55449
TEL 793.489.7900 \ FAX 793.489.7959 \ CARLSONMCCAIN.COM
1155 6026.001dsc-drainage & utility easement
GRAPHIC SCALE
0 25 50 100
(IN FEET)
(8.504 sheet)
1 4/M Proposed Drainage & Utility Easement area
Existing Drainage & Utility Easement to be vacated
L:—_—:�
Orainaoe and Uti/i(v Easement Description:
An easement lying over, under, and across that part of Lot 1, Block 2, DEER
OAKS, according to the recorded plat thereof, Anoka County, Minnesota, described
as follows:
Commencing at the Northeast corner of said Lot 1; thence South 11 degrees 00
minutes 00 seconds East, assumed bearing, along the East line of said Lot 1, a
distance of 87.26 feet to the point of beginning of said easement to be described;
thence North 82 degrees 54 minutes 42 seconds West, 38.79 feet; thence South
16 degrees 27 minutes 12 seconds East, 44.60 feet; thence South 38 degrees 56
minutes 40 seconds East, 43.55 feet; thence North 79 degrees 00 minutes 00
seconds East, 37.03 feet to said East line of Lot 1; thence northerly along said
East line of Lot 1 to the point of beginning.
Excepting therefrom the East 10.00 feet of said Lot 1.
Said easement contains ±2,785 sq. ft.
I hereby certify that this survey, plan or report was prepared by me or under my direct supervision
and'that I am a duly licensed land surveyor under the laws of the State of Minnesota.
Dated this 7th day of December, 2020.
Signed: rlson Mc in, Inc.
By.
Peter J. Blomquist, LC . Reg. No. 51676
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO
A RESOLUTION DENYING THE VACATION OF A DRAINAGE AND UTILITY EASEMENT AT
3370 170' LN NW, PIN 08-32-24-14-0012, LEGALLY DESCRIBED AS FOLLOWS AND SHOWN
ON EXHIBIT A:
An easement lying over, under, and across that part of lot 1, Block 2 DEER OAKS, according to the
recorded plat thereof, Anoka County, Minnesota, described as follows: Commencing at the Northeast
corner of said Lot 1; thence South 11 degrees 00 minutes 00 seconds East, assumed bearing, along the
East line of said Lot 1, a distance of 87.26 feet to the point of beginning of said easement to be described;
thence North 82 degrees 54 minutes 42 seconds West, 38.79 feet; thence South 16 degrees 27 minutes 12
seconds East, 44.60 feet; thence South 38 degrees 56 minutes 40 seconds East, 43.55 feet; thence north 79
degrees 00 minutes 00 seconds East, 37.03 feet said East line of Lot 1; thence northerly along said East
line of Lot 1 to the point of beginning. Excepting therefrom the East 10.00 feet of said Lot 1. Said
easement contains +/- 2,785 sq ft
WHEREAS, the property owner has requested to vacate the described drainage and utility easement; and
WHEREAS, a public hearing was held pursuant to the requirements of Minnesota State Statute and City
Code 8-6-1; and
WHEREAS, the City Council finds the request would have a detrimental effect upon the health, safety,
moral, and general welfare of the City of Andover.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby denies
the vacation of drainage and utility easement subject to the following:
1.
2.
3.
Adopted by the City Council of the City of Andover on this 3rd day of October 2023.
ATTEST
Michelle Harmer, Deputy City Clerk
CITY OF ANDOVER
Sheri Bukkila, Mayor
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor & Councilmembers
CC: Jim Dickinson, City Administr'�
q
Joe Janish, Community Developm t ector
FROM: Jake Griffiths, Associate Planner
SUBJECT: Consider Variance Request —17337 Roanoke St NW; PID# 06-32-24-33-0016
Samantha Haupert & Colin Anderson (Applicants) — Planning
DATE: October 3, 2023
W
BACKGROUND
A variance is a way that cities may allow for an exception to part of an ordinance for a specific
property. A variance is generally for dimensional standards such as setbacks or height limits and
allows the landowner to deviate from a dimensional rule that would otherwise apply. Minnesota
State Statute and City Code provide specific review criteria the City must consider when reviewing
a variance request, this criteria is included later in this report. If a variance is approved it becomes
a property right which runs with the land.
DISCUSSION
The applicants are requesting a variance to the minimum lot width of the R-2: Single Family
Residential Estate zoning district established by City Code 12-3-5: Minimum District
Requirements. City Code 12-3-5 establishes a minimum lot width of 300 feet and the applicant is
requesting a variance to reduce the minimum lot width to 138.50 feet. The table below compares
the City Code requirements to the variance request. The applicant has indicated that if the variance
request is approved, they plan on submitting a lot split application in the future to split the property
into two separate lots. A letter submitted on behalf of the applicants as well as a lot split sketch is
attached for review.
The Planning & Zoning Commission previously reviewed two variance requests for this property
at their March 14, 2023 meeting. Minutes from this meeting are attached for review. At that time
the applicants were requesting variances from the minimum lot width and minimum lot size
requirements. After holding a public hearing and discussion, the Commission unanimously
recommended denial to the City Council based on the fact that the variance request for minimum
lot size was only necessary because of the landowner's decision as to where to draw the proposed
property line, and that the essential character of the locality would be changed based on the fact
that it no longer meets Zoning Code. The applicants then withdrew their variance application prior
to City Council review. As part of tonight's variance request, the applicant has modified their
proposed lot lines for future subdivision to eliminate the need for a variance to minimum lot size.
City Code Requirements
Variance Re uest
Difference
Min. Lot Width
1 300 Feet
138.50 Feet
I - 161.50 Feet
The Planning & Zoning Commission previously reviewed two variance requests for this property
at their March 14, 2023 meeting. Minutes from this meeting are attached for review. At that time
the applicants were requesting variances from the minimum lot width and minimum lot size
requirements. After holding a public hearing and discussion, the Commission unanimously
recommended denial to the City Council based on the fact that the variance request for minimum
lot size was only necessary because of the landowner's decision as to where to draw the proposed
property line, and that the essential character of the locality would be changed based on the fact
that it no longer meets Zoning Code. The applicants then withdrew their variance application prior
to City Council review. As part of tonight's variance request, the applicant has modified their
proposed lot lines for future subdivision to eliminate the need for a variance to minimum lot size.
Review Criteria
City Code 12-15-9 establishes review criteria for considering a variance request and states that
variances shall only be permitted when they are in harmony with the general purposes and intent
of the official control and when the variances are consistent with the comprehensive plan.
Variances may be granted when the applicant for the variance establishes that there are practical
difficulties in complying with the official control. "Practical difficulties" as used in connection
with the granting of a variance, means:
1. The property owner proposes to the use the property in a reasonable manner not permitted
by an official control.
2. The plight of the landowner is due to circumstances unique to their property not created by
the landowner.
3. The variance, if granted, will not alter the essential character of the locality.
4. Economic considerations alone do not constitute practical difficulties.
As practical difficulties must be established by the applicant, a letter submitted on behalf of the
applicants is attached for review as well as a lot split sketch. The City Council may also impose
reasonable conditions on the granting of a variance request. A condition must be directly related
to and must bear a rough proportionality to the impact created by the variance. In this situation,
one such condition might be that approval of the variance request is made contingent on approval
of a lot split application in the future. The draft resolution of approval includes this condition.
Analysis of Variance Requests
City Code 12-3-5 requires a minimum lot width of 300 feet, and the applicant is requesting a
variance to allow a minimum lot width of 138.50 feet. While the City Code and Comprehensive
Plan provide little guidance specifically as it applies to the minimum lot width requirement, other
than the requirement itself, City staff have expressed concerns to the applicants relative to the
variance review criteria for this request.
As the variances are being requested for the purpose of subdivision to create a new nonconforming
parcel from an existing conforming parcel, City staff has informed the applicant that it may be
challenging to show that the practical difficulties are not created by the landowner or that economic
considerations are not the primary reason for the variance request. In fact, it would appear that the
practical difficulties for which the variances are being sought only arises as a result of the
landowners' request to subdivide a conforming property, thus creating a nonconforming property
needing the variance.
Next Steps
If the variance request is approved, the next step for the applicant would be to submit a lot split
application for review. As part of that process, a public hearing, Planning & Zoning Commission
review, and City Council approval will be required. In addition to the lot split application
requirements, the applicant will need to establish how they plan to meet the requirements of City
Code 12-6-2 relative to construction of an accessory structure prior to a principal structure and
potentially seek either an Interim Use Permit or land use agreement with the City of Andover.
Pursuant to City Code 12-15-9-E-6, if the City Council determines that no significant progress has
been made in the first twelve (12) months after the approval of the variance, the variance will be
null and void.
Planning & Zoning Commission Review
The Planning & Zoning Commission reviewed the variance request at their September 26, 2023
meeting, held a public hearing, and recommended denial of the variance request (3 -yes, 2 -no, 2 -
absent). In making its recommendation the Commission cited that the variance would alter the
character of the neighborhood due to the proposed variance reducing the minimum lot width
requirement to less than half of the City Code requirement, and that economic considerations
appeared to be the sole reason a variance was being sought due to applicant's desire to construct a
second home on their property.
During the public hearing the applicants addressed the Commission on the rationale behind the
variance request. One Commissioner questioned the applicants on if they researched the potential
to do a lot split on this property prior to purchasing it, to which the applicants responded they
purchased the property through a foreclosure sale and had attempted to contact the City for
information but were unable to get a response before their purchase was completed. The
applicant's legal counsel also addressed the Commission on the variance review criteria and
practical difficulties associated with the property as well as case law they felt supported their
request. One written comment was also read into the public record during the public hearing which
is attached for review. One resident addressed the Commission and expressed their support for the
variance request.
After the public hearing was closed, the Commission discussed the following topics prior to
making its recommendation:
• Questioned staff on if there were any ways to modify the proposed lot split so that it would
meet City Code or get any closer to the minimum lot width requirement. Staff responded
there is not since a minimum lot width of 600 feet is required for a lot split and there is no
location where that could be accomplished on the property.
• Questioned staff on the plan for removal of accessory structures that were too close to the
proposed lot split boundary. Staff responded that the survey indicates which structures
would be removed.
• Questioned staff on the timeframe for when the property was combined into two properties.
Staff responded that the property has existed with its current boundaries since the late
1980s.
• Several Commissioners expressed appreciation for the applicant modifying their original
request in response to comments made during the initial review of the application earlier
this year.
• One Commissioner stated that it was challenging to find a way to differentiate this property
from other properties in the R-2 zoning district and felt that the proposed variance could
be damaging to the integrity of the R-2 zoning district.
• One Commissioner stated that the request was reasonable and felt that the request would
not alter the character of the neighborhood but was struggling with the review criteria
relative to the plight of the landowner being unique to their property not created by the
landowner.
• One Commissioner stated that the City has reviewed other variances and lot splits in the
past and there has always been some way to meet the City Code requirement if not for
some unique physical characteristic of the property. This Commissioner gave an example
of a property that could meet the City Code requirement but because of a wetland was
forced to propose a lot line in a different location. This Commissioner stated that they felt
this request was different because this property is mathematically not able to be split and
that they did not see any practical difficulty to support the variance request.
One Commissioner was also concerned regarding the scale of the variance request being
for less than 50% of the City Code requirement.
One Commissioner stated that if the applicants' desire is to build a dream home on their
property they can do that today, they just can't get a second house as well.
One Commissioner stated that they agreed with the sentiment that the variance being less
than 50% of the City Code requirement was concerning, and that they did not see any
practical difficulties to support the variance request.
ACTION REQUESTED
The City Council is requested to consider the recommendation of the Planning & Zoning
Commission, compare the variance requests with the review criteria of City Code 12-15-9, and
make a decision based on findings of fact on the variance request.
Respectfully submitted,
Jake Griffiths
Associate Planner
Attachments
Draft Resolution of Approval
Draft Resolution of Denial
Site Location Map
March 14, 2023 Planning & Zoning Commission Minutes
Applicant's Materials
Public Comments Received
CC: Dan Gregerson, Attorney, Gregerson, Rosow, Johnson & Nilan, LTD. (Via Email)
Colin Andersen & Samantha Haupert (Via Email)
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. XXXX
A RESOLUTION APPROVING A VARIANCE TO MINIMUM LOT WIDTH FOR THE
PROPERTY LOCATED AT 17337 ROANOKE ST NW; PID# 06-32-24-33-0016 LEGALLY
DESCRIBED AS FOLLOWS:
THAT PRT OF SWI/4 OF SWI/4 OF SEC 06-32-24 DESC AS FOL: BEG AT A PT ON W
LINE OF SD 1/4,1/4,270.1 FT N OF SW COR THEREOF, TH N ALG SD W LINE 138.5 FT,
TH N 89 DEG 23 MIN E 363 FT, TH S PRLL/W SD W LI NE 138.5 FT, TH S 89 DEG 23 MIN
W 363 FT TO POB, TOG/W THAT PRT OF SD 1/4,1/4, DESC AS FOL, COM AT SW COR
OF SD 1/4,1/4, TH N ALG W LINE THEREOF 538.60 FT, TH N 89 DEG 23 SEC E 363 FT
TO POB, TH S PRL L/W SD W LINE 541.4 FT TO S LINE OF SD 1/4,1/4, TH ELY ALG SD
S LINE 348.08 FT +OR- TO INTER OF FOL DESC LINE, COM AT A PT ON W LINE OF
SD 1/4 1467.08 FT N OF SW COR THEREOF, TH N 86 DEG 25 SEC E (ASS D BRG OF SD
W LINE IS DUE N) 745.84 FT, TH S 34 DEG 34 SEC E 233.32 FT TH S 54 DEG 09 SEC E
296.78 FT TO POB OF SD LINE, TH S 19 DEG 29 MIN 30 SEC W 1216.20 FT TO SD S
LINE & THERE TERM, TH N 19 DEG 2 9 MIN 30 SEC E ALG SD LINE TO INTER/W A
LINE DRAWN N 89 DEG 23 SEC E FROM SD POB, TH S 89 DEG 23 SEC W TO POB; EX
RD; SUBJ TO EASE OF REC
WHEREAS, Samantha Haupert and Colin Anderson are the owners of a parcel of land located at
17337 Roanoke St NW, Andover, Minnesota with Parcel ID Number 06-32-24-33-0016; and,
WHEREAS, Samantha Haupert and Colin Anderson have applied to the City for a variance for a
future subdivision of said property; and,
WHEREAS, the proposal would vary from City Code 12-3-5: Minimum District Requirements
in that it would decrease the minimum lot width from 300 feet to 138.50 feet; and,
WHEREAS, the Andover Review Committee has reviewed the variance requests; and,
WHEREAS, pursuant to published and mailed notice thereof, the Planning and Zoning
Commission held a public hearing on September 26, 2023; and,
WHEREAS, the Planning and Zoning Commission recommends to the City Council denial of the
variance request; and,
WHEREAS, the City Council completed a review of the variance request along with the
recommendation of the Planning and Zoning Commission; and,
WHEREAS, the City Council disagrees with the recommendation of the Planning and Zoning
Commission and approves the variance request to decrease the minimum lot width from 300 feet
to 138.50 feet; and,
WHEREAS, based on the criteria for granting a variance under City Code 12-15-9, the City
Council finds the following findings of fact to support the approval of the variance requests:
1.
2.
3.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby
approves the variance request with the following conditions:
1. Approval of the variance request shall be made contingent on obtaining approval of a lot
split application and recording of said approval with Anoka County. The lot split request
shall meet all other requirements established by the Andover City Code at the time of
approval with the exception of those requirements explicitly deviated from in this
resolution and shall meet the requirements of any other agency having an interest in the
lot split application.
2. Pursuant to City Code 12-15-9-E-6, if the City Council determines that no significant
progress has been made within the first twelve (12) months after the approval of the
variance, the variance will be null and void.
Adopted by the City Council of the City of Andover this 3rd day of October, 2023.
CITY OF ANDOVER CITY OF ANDOVER
Michelle Harter, City Clerk Sheri Bukkila, Mayor
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. XXXX
A RESOLUTION DENYING A VARIANCE TO MINIMUM LOT WIDTH FOR THE
PROPERTY LOCATED AT 17337 ROANOKE ST NW; PID# 06-32-24-33-0016 LEGALLY
DESCRIBED AS FOLLOWS:
THAT PRT OF SWIA OF SW1/4 OF SEC 06-32-24 DESC AS FOL: BEG AT A PT ON W
LINE OF SD 1/4,1/4,270.1 FT N OF SW COR THEREOF, TH N ALG SD W LINE 138.5 FT,
TH N 89 DEG 23 MIN E 363 FT, TH S PRLL/W SD W LI NE 138.5 FT, TH S 89 DEG 23 MIN
W 363 FT TO POB, TOG/W THAT PRT OF SD 1/4,1/4, DESC AS FOL, COM AT SW COR
OF SD 1/4,1/4, TH N ALG W LINE THEREOF 538.60 FT, TH N 89 DEG 23 SEC E 363 FT
TO POB, TH S PRL L/W SD W LINE 541.4 FT TO S LINE OF SD 1/4,1/4, TH ELY ALG SD
S LINE 348.08 FT +OR- TO INTER OF FOL DESC LINE, COM AT A PT ON W LINE OF
SD 1/4 1467.08 FT N OF SW COR THEREOF, TH N 86 DEG 25 SEC E (ASS D BRG OF SD
W LINE IS DUE N) 745.84 FT, TH S 34 DEG 34 SEC E 233.32 FT TH S 54 DEG 09 SEC E
296.78 FT TO POB OF SD LINE, TH S 19 DEG 29 MIN 30 SEC W 1216.20 FT TO SD S
LINE & THERE TERM, TH N 19 DEG 2 9 MIN 30 SEC E ALG SD LINE TO INTER/W A
LINE DRAWN N 89 DEG 23 SEC E FROM SD POB, TH S 89 DEG 23 SEC W TO POB; EX
RD; SUBJ TO EASE OF REC
WHEREAS, Samantha Haupert and Colin Anderson are the owners of a parcel of land located at
17337 Roanoke St NW, Andover, Minnesota with Parcel ID Number 06-32-24-33-0016; and,
WHEREAS, Samantha Haupert and Colin Anderson have applied to the City for a variance for a
future subdivision of said property; and,
WHEREAS, the proposal would vary from City Code 12-3-5: Minimum District Requirements
in that it would decrease the minimum lot width from 300 feet to 138.50 feet; and,
WHEREAS, the Andover Review Committee has reviewed the variance requests; and,
WHEREAS, pursuant to published and mailed notice thereof, the Planning and Zoning
Commission held a public hearing on September 26, 2023; and,
WHEREAS, the Planning and Zoning Commission recommends to the City Council denial of the
variance request; and,
WHEREAS, the City Council completed a review of the variance request along with the
recommendation of the Planning and Zoning Commission; and,
WHEREAS, the City Council agrees with the recommendation of the Planning and Zoning
Commission and denies the variance request to decrease the minimum lot width from 300 feet to
138.50 feet; and,
WHEREAS, based on the criteria for granting a variance under City Code 12-15-9, the City
Council finds the following findings of fact to support the denial of the variance requests:
1.
2.
3.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby
denies the variance request to decrease the minimum lot width on the subject property.
Adopted by the City Council of the City of Andover this 3rd day of October, 2023.
CITY OF ANDOVER CITY OF ANDOVER
Michelle Harter, City Clerk
Sheri Bukkila, Mayor
r% a — 1 — — —.L' — .— R A — --
Date Created: February 28, 2023
Disclaimer. The provider makes no representation or warranties with respect to the reuse of this data.
Regular Andover Planning and Zoning Commission Meeting
Minutes — March 14, 2023
Page 2
Motion Commissioner Koehler, seconded by Commissioner Loehlein, to approve the
minutes as mended. Motion carried on a 6 -ayes, 0 -nays, 1 -present (Commissioner
Shuman), 0-a ent vote.
PUBLIC HEARING: VARIANCE REQUEST -17337 ROANOKE ST NW; PID #06-
32-24-33-0016 -SAMANTHA HAUPERT & COLINANDERSON (APPLICANTS)
The Planning & Zoning Commission is requested to hold a public hearing and make a
recommendation to the City Council to either approve or deny the Variance request made
by Samantha Haupert and Colin Anderson. Associate Planner Jake Griffiths explained a
Variance is a way through Zoning that cities can allow an exception to an Ordinance that
would otherwise apply to a specific property. This Variance Request relates to minimum
lot standards. The request is to deviate from the minimum lot size and width requirements
of the R2 zoning district, one on Roanoke Street(7th Avenue) and one on 173rd Avenue
to the South. For lot size, the City Code requires 2.5 acres, and the applicant is requesting
a Variance to drop that to 1.15 acres. For lot width, the City Code requires 300 feet, and
the applicant is requesting 138.5 feet. The applicant must show there are practical
difficulties, and the Variance needs to be in harmony with the general purposes and intent
of the comprehensive plan for the property. The Commission is being asked to compare
the Variance Request with the review criteria outlined by the City Code, and make a
recommendation based on finding of facts to City Council. He shared the history of the
property being discussed, and that the applicant is requesting a variance for a lot split that
would otherwise not meet City Code.
Commissioners had no questions about the presentation.
Motion: Chair Godfrey assumed a motion to open the Public Hearing at 7:10 p.m.
Motion carried by unanimous consent.
Dan Gregerson, Gregerson, Rosow, Johnson & Nilan, LTD, 16025 Temple Lane,
Minnetonka, the attorney for the applicants, who bought the property at a distressed sale.
They would like to develop the property into two lots to become their forever home. They
plan to build a home and accessory structure on the 173rd Avenue lot. The Roanoke
Street lot would be rented out to friends and family. Any split of this property would
require a variance along Roanoke, no matter how the boundary line is drawn. The
applicant wants the line drawn in the original position so there is uniformity in size, and
so it's taken back to what the property looked like 10-15 years ago. It would also allow
the applicant to build a larger accessory structure along the 173rd Avenue lot.
Earnest England, 17350 Roanoke Street NW, stated he is seeing a 2.5 acre parcel they
want to subdivide into 1.15 acres. It is in Andover's rules that 2.5 acres should be kept as
the smallest lot size. He doesn't understand the use of the parcel, and asked if there is an
easement going through the middle of the property. He used to plow the driveway of a
man named Bruce, who used to live there, and there is one driveway going down the
middle so he is not sure how the brown house would get access if the Variance was
Regular Andover Planning and Zoning Commission Meeting
Minutes—March 14, 2023
Page 3
approved. He asked if anyone from City staff has been out to look at the property to see if
there is an easement in the middle. He used to work for Andover fire and brought up
concerns about there not being City water or sewer on the properties, and about houses
being built so close together since it could be a fire hazard. He asked what the 20 year
plan is for City water and sewer. He is opposed to the Variance. He has 7.1 acres across
the road and won't plan to subdivide until there is City water and sewer.
Commissioner Koehler asked Mr. England when he moved into his house.
Mr. England shared he and his wife bought their property in 1999. They had under 10
acres which were already subdivided and lived in the house on the 2 acre lot, then built
their home on the 7.1 acre lot.
Dan Gregerson returned to the stand to clarify Mr. England's questions. There is a
property on the Roanoke facing side, which will stay. A new residence will be
constructed on the 173rd Avenue side, so there will be one residence on each parcel.
Commissioner Koehler asked what the planned access looks like to each primary
dwelling on each property of the proposed variance request.
Mr. Gregerson explained there is a current access off Roanoke Street with an easement
there, they could do a cross access easement or investigate if they could take access from
173rd Avenue. They would need to revisit that as a possibility.
Commissioner Koehler asked Staff if 173rd Avenue is a City road or a County road. Mr.
Griffiths clarified it is a City road.
Chair Godfrey asked Staff for additional information. Mr. Griffiths stated the email he
received prior to tonight's meeting was from Mr. England, and is an official part of the
record. He explained the plans for City water in the area of the property being discussed.
He presented Andover's zoning map showing the current boundary to which the City
plans on extending City water and sewer. It is several miles short of where the applicant's
property is, and the City does not plan to extend it farther.
Chair Godfrey asked if any proposed additional building in this area, including the
applicant's property, would require a new well and septic. Mr. Griffiths shared that is
correct. Chair Godfrey asked if that is possible on this site, and Mr. Griffiths said it
would be up to the applicant to determine as part of their lot split process in the future if
the Variance is approved and they choose to move forward.
Commissioner Loehlein asked a question related to City Code flexibility for lot splits,
where it explains lot splits being allowed under certain conditions. A lot split must result
in no more than two lots and must meet two of the following requirements: lot width,
depth, or area. He asked if the applicants considered simply drawing the line differently,
so that it would be within City Code, so each property would meet the Code.
Regular Andover Planning and Zoning Commission Meeting
Minutes—March 14, 2023
Page 4
Dan Gregerson shared he discussed it with his staff and clients, but they would prefer to
go back to the original line for purposes of creating two more normal sized lots. If the lot
line was extended in a different area to try to meet the City Code, it might impact the
accessory structure that the applicants are hoping to build on the 173rd Avenue parcel.
They are going forward with two variance requests tonight.
Commissioner Loehlein asked for Mr. Gregerson to indicate on the map where the
applicants hope to build their accessory structure.
Mr. Gregerson asked Colin Anderson (variance applicant) to come forward to show on
the map where they plan on putting it. He explained they are not delving too much into
details of a potential lot split. They know they need to get the Variance first before
planning too much of the lot split. The applicants know there will be more hurdles even if
the Variance is approved, and that the Variance is the first step.
Colin Anderson, 17337 Roanoke Street NW, showed on the map that the shed would be
near where the current structure on the property is.
Motion: Chair Godfrey assumed a motion to close the Public Hearing at 7:36 p.m.
Motion carried by unanimous consent.
Commissioner Winge asked if the applicant were to redraw the lot lines to allow for only
one variance request for lot width, so each parcel would be within the 2.5 acre
requirement for a lot split, would the 90% rule apply to that?
Mr. Griffiths shared that in this case, no. Staff reports indicate the 90% rule exists
because if you meet two of the three criteria, the one requirement you are deviating from
has to meet 90% of the City requirement. In this case, the deviation to lot width would be
less than half of what City Code requires, so the 90% rule wouldn't apply.
Commissioner Koehler asked if Zoning was enacted in 1974 when the City was
incorporated, and if the Zoning changed considerably from 1974 until now.
Mr. Griffiths explained details of the R2 zoning district. Before 1974, the City was
known as Grow Township. When the City was incorporated first ordinances were passed,
one being Zoning. The R2 zoning district was established as a way to identify properties
that didn't meet City Code. There were properties that were already approved that didn't
meet the City Code, such as the one being discussed. Rather than having a bunch of
properties that didn't meet RI district rules, the City created R2 so existing properties
built before 1978 could remain but any new buildings would need to follow City Code
for 2.5 acres and 300 feet minimum. Since that time, unless a Variance was approved,
new structures have met those requirements.
Regular Andover Planning and Zoning Commission Meeting
Minutes—March 14, 2023
Page 5
Commissioner Koehler asked if Mr. England moved in in 1999, the Zoning would have
been in place as it is today, and the Zoning hasn't changed. Mr. Griffiths stated that is
correct, but noted that across the street there is an RI zoning district, but regardless
minimum lot size and width is the same between the two.
Commissioner Loehlein stated the R2 zoning district is unique and was created because
the properties there didn't meet the RI or R4 district requirements. He asked if many of
the properties were non -conforming at that time, or if they conformed to the R2 district
requirements. He stated the two properties being discussed didn't, but did most of the
properties not meet the R2 district? Mr. Griffiths said to look at properties in the R2
district that were subdivided prior to 1978, which almost all were. Any of those
properties in this Zoning District meet city code because they were grandfathered in. Any
new properties need to meet City standards and be at least 2.5 acres. New properties can't
be re -zoned. The Zoning District can't grow, and is locked in to memorialize the non-
conforming status of properties that are in it.
Commissioner Koehler stated he understands this is a Variance Request not a lot split. He
asked if emergency services or engineering looked at this request, or if any other groups
within the City provided input. Mr. Griffiths stated they won't get feedback on anything
until the lot split happens.
Chair Godfrey clarified that at this point, they are only looking at the request for two
variances. Staff guidance, MN state statutes, and City Code require the Commission to
look at specific review criteria. It seems clear that two of the three requirements must be
met and she doesn't see much leeway in that. She asked if from Staff's review, is it
possible to draw the boundaries differently so the lot size would conform to City Code
and there would only be one variance needed, which would be the frontage on Roanoke.
Mr. Griffiths stated that yes, currently the property is 6.4 acres in size, and minimum lot
size is 2.5 acres. There are many ways you could draw the line to meet the Code for
minimum lot size.
Commissioner Hudson asked Mr. Griffiths to clarify if currently this property is a
conforming property, and Mr. Griffiths said that is correct. Commissioner Hudson asked
if the Commission would then be seeking to make one of them non -conforming if it were
to go through. Mr. Griffiths said a variance is required because the applicant, through
their request, is asking to make a conforming property non -conforming.
Chair Godfrey asked if the City Council in recent years has approved any requests to
make conforming properties non -conforming. Mr. Griffith's shared he does not have an
answer. Typically cities don't approve things like this, usually properties go from non-
conforming to conforming, not the other way around. He doesn't have an answer to how
many similar variance requests, if any, have been granted.
Regular Andover Planning and Zoning Commission Meeting
Minutes—March 14, 2023
Page 6
Community Development Director Joe Janish reminded the Commission that they are
evaluating requests based on four questions, which should be leading the Commission's
discussion related to this particular parcel.
Chair Godfrey restated a paraphrased version of the four considerations the Commission
should be considering and focusing on. First, does the property owner propose to use the
property in an unreasonable manner that is not permitted, which in this case does not
apply. Second, is the plight of the landowner due to circumstances unique to the property
and not created by the landowner. In this case it sounds as if the applicant is creating the
problems based on their preference of where the line is drawn. Third, is that the variance,
if granted, will not alter the essential character of locality. Fourth, economic
considerations alone do not constitute practical difficulties. Mr. Griffiths added to also
consider the test to look at performance with the comprehensive plan as well.
Commissioner Koehler asked if there is an absolute bare minimum that a residential
property can be in the City of Andover, as he looked at the Zoning chart in front of him.
Mr. Griffiths said the minimum lot size would be 8,600 square feet - 3,600 for a building
pad and 5,000 for primary and alternate drain field locations. If the applicant went
forward with a lot split, City staff would be looking for those two criteria to be met.
Commissioner Koehler is having a problem with considerations two and three. He
restated the second, that the plight of the landowner is due to circumstances unique to the
property and not created by the landowner. He is hung up on where the applicant wants
the line, as it could be moved and then meet two of the requirements. He restated
question three related to Mr. England's comments, that if the Variance is granted it will
not alter the essential character of locality. There are two pieces of property there that
match what they are asking for and were there before the Zoning code was put in place.
People like Mr. England bought into the neighborhood understanding what the Zoning
requirements were and what the neighborhood should look like. From neighbors'
perspectives, some may be okay with it, some many not, but it alters what the expectation
was when they moved in, knowing what the Zoning Code was. Commissioner Koehler
invited others to argue with him and show him there is a way around it.
Commissioner Loehlein shared he can't argue. If the applicants had come before the
Commission having drawn the line in a different place, it would be different. But with the
request as is, he agrees with Commissioner Koehler.
Commissioner Koehler clarified he is not against the lot split, but there is another way to
do it that could maintain the integrity of what people expected when they bought into that
neighborhood and get the applicants closer to meeting the code. He shared about past
requests people have made to the Commission that were too far off from the Code to be
considered, one requesting 1.5 acres, and this request is even smaller. He struggles with
there being another way to draw the line, but the applicant not wanting to.
Regular Andover Planning and Zoning Commission Meeting
Minutes—March 14, 2023
Page 7
Commissioner Winge agreed with Commissioners Koehler and Loehlein. If the line could
be drawn so that the smaller lot would be closer to 2.5 acres, that would get them closer
to moving in the right direction.
Chair Godfrey explained before moving to a motion that the Commission makes
recommendations to City Council, but does not make official decisions.
Mr. Griffiths clarified there are two variance requests being considered, one for lot size
and one for lot width. He wanted to make sure the Commission wasn't missing one part
of the applicant's request. Commissioner Hudson asked if it's one request that is being
considered to recommend to City Council, two variances but one request that will either
pass or fail. Mr. Griffiths stated that is correct, but as part of the Commission's review,
both items should be discussed.
Commissioner Koehler asked if the line was drawn differently and the acreage of each
parcel was closer to 2.5acres, would the lot width still be a problem. Mr. Griffiths said
yes, it would be. Commissioner Koehler is hung up on how far off the request is, 300 feet
is the requirement for lot width and the request is off by more than 50%. Mr. Griffiths
explained there is no way to draw the line differently to tackle lot width. Lot width will
be 138.5 as requested, or it will be as it is today. He explained the reason as he showed
the map of the current property. Commissioner Koehler clarified that no matter how the
line is drawn, the lot width on Roanoke is staying the same no matter what, which was
confirmed by Mr. Griffiths.
Commissioner Loehlein asked Mr. Griffiths to clarify why the applicants couldn't draw
the line in a different place and meet the 90% rule, as stated in Item 2 of the City Code,
since a new line could help the applicants meet requirements for lot area and depth. Mr.
Griffiths explained it's because of Criteria 3, which states each lot within the proposed lot
split shall provide at least 90% of the requirement that can't be met. The lot width of the
proposed lot split would still be less than 50% of the City requirement.
Mr. Griffiths reminded the Commission that it can direct Staff to go back and craft
findings to present to the City Council based on tonight's discussion, to be forwarded to
them. It can be indicated in the motion. Chair Godfrey asked Mr. Griffith's if it needs to
be part of the motion or if it can be a direction after action on the motion is taken. Mr.
Griffiths stated that however the Commission would like to do it is okay.
Motion by Commissioner Koehler to recommend to the City Council approval of the
Variance Request as presented. Motion died for lack of a second.
Motion by Commissioner Koehler, seconded by Commissioner Loehlein, to recommend
to the City Council denial of the Variance Request as presented based on the fact that the
land area of the lot is due to the landowners decision as to where to draw the line, and
that the essential character of the locality is changed based on the fact that it no longer
meets Zoning Code. Motion carried by unanimous vote.
Regular Andover Planning and Zoning Commission Meeting
Minutes—March 14, 2023
Page 8
Chair Godfrey asked Mr. Griffiths to direct Staff to craft a summary of tonight's
comments and discussion for City Council. She stated the City Council will view the
QCTV recording of tonight's meeting and see the comments made during the public
hearing.
Mr. Griffiths stated that this item would be before the Council at the March 21, 2023 City
Council meeting.
PUBLIC HEARIN CONSIDER AMENDMENT TO CITY CODE TITLE 12-7-3
FENCE HEIGHT - C Y OF ANDOVER (APPLICANT)
The Planning and Zoning ,o
recommendation to the Cit C<
height. Community Develo
Planning and Zoning Commissi
on research that was conducted.
>ion is requested to hold a public hearing and make a
cil on an amendment to City Code related to fence
t Director Joe Janish shared this is coming to the
based on things City staff has been seeing and based
they have gone through their Commercial Site Plan
larger residential sites, when it comes to ground
process required of commercial
mounted mechanical equipment li
screening isn't adequate. He contact
higher heights through the screening
to make exceptions for fence height,
e ground generators, hvac units, etc. it appears
nearby communities who allow for fencing up to
pr cess. He wanted to make an amendment to Code
an resented the language that will be added to the
code. The proposed new language reads:
Fences that are required for screening of gr\nd mounted mechanical equipment, through
a required commercial site plan (CSP), maeed the height otherwise required by City
Code provided that:
1. Location of fencing meets Building S ba
2. Fencing is to screen around mounted m cl
3. Fencing shall be the minimum height n
taller than 10 feet.
4. Fencing shall not be taller than the height
5. All other screening requirements are met.
for a principal structure.
cal equipment.
to screen the equipment and no
adjacent building wall.
Commissioner Koehler asked if the City has ever gi n exceptions before related to
fencing. Mr. Janish is not aware of that. Commissioner ehler asked if this code would
pertain only to commercial buildings. Mr. Janish said s, only those that require a
Commercial Site Plan process. A single-family home would of qualify for this section of
the code.
Chair Godfrey asked if a 4-plex or larger residential propertyould qualify. Mr. Janish
said yes because they would trigger the Commercial Site Plan pr cess.
Commissioner Koehler asked if an exception outside of this would ke a home that wanted
to build a fence in the front yard taller than 4 feet tall, and clarifuN that would not be
GREGERSON, ROSOW, JOHNSON & NILAN, LTD.
ATTORNEYS AT LAW
DAVID H. GREGERSON'
JOSEPH A. NILAN't
DANIEL R. GREGERSON'
JOSHUA A. DOROTHYt
DANIEL A. ELLERBROCKk
MARGARET L. NEUVILLE'
JACOB T. MERKEL
DAVID R. HACKWORTHYN'
NICHOLAS J. SIDERAS'
TORY R. SAILER
JUSTINE K. WAGNER
City of Andover
Attn: Mr. Jake Griffiths
Andover City Hall
1685 Crosstown Boulevard NW
Andover, MN 55304
IOD WASHINGTON AVENUE SOUTH
SUITE 1550
MINNEAPOLIS. MINNESOTA 55401
TELEPHONE: (612) 338.0755
FAX: (612) 349-6718
W W W.GRJN.COM
July 24, 2023
ROBERT 1. LANG (1922-2012)
ROGER A. PAULY (RETIRED)
RICHARD V ROSOW (Of COUNSEL)
MARK J. JOHNSON (RETIRED)
kAlso admitted in Illinois
tA15n admitted in North Dakota
'Also athnined in Wisconsin
Writer's Direct Dial: 612436.7492
Writer's E-mail: dangregerson(egrjn.com
VIA EMAIL AND U.S. MAIL
RE: Variance Requests -17337 Roanoke Ave NW, City of Andover, MN.
Our File No.: 3182.001
Dear Mr. Griffiths:
As you will recall, this office represents the owners, Samantha Haupert and Colin Andersen
(collectively, the "Applicants") of 17337 Roanoke Ave. NW, Andover, MN 55304 ("Property").
This letter and new application follow the prior application hearing before the City of Andover's
("City") Planning Commission, and the subsequent June 8, 2023, meeting between yourself and
David Hackworthy, Esq.
This letter accompanies the Variance Request Form ("Application") and provides detail on
our clients' "Description of Request" as required in the Application as well as addressing the
review criteria of Andover City Code 12-15-9. This letter, the Application, and attachments, are
all respectfully submitted for review and consideration by the City of Andover ("City"). However,
if staff recommends meeting with our office and clients again before submission of this
Application, then we are certainly open to doing so.
DOCUMENTS ACCOMPANYING THIS LETTER AND VARIANCE
APPLICATION
• Exhibit A - Certificate of Survey of Property, dated May 25, 2023; and
• Exhibit B -Historical Plat Map (1978) identifying Property'.
' Ex. 2 shows that the Property existed as two separate properties in February 1978 — split along the same
division line as proposed by the Applicants now. According to City records, on January 2, 1989, the Property was
combined the two original lots into its current configuration.
Mr. Jake Griffiths
July 24, 2023
Page 2
BACKGROUND
The Property is comprised of approximately 6.4 acres, with a small portion of the parcel
bordering Roanoke St. NW to the west (with 138.5 foot frontage on Roanoke St.), and the larger
portion bordering 173rd Avenue NW to the south (with 348.89 foot frontage on 173rd Ave NW).
See, Ex. A. The Property is zoned R-2: Single Family Estate.
The Applicants wish to split the Property into two (2) separate lots after receiving the two
variances. The two newly created lots would be one fronting Roanoke Avenue (the "Roanoke
Lot"), and the other fronting 173rd Avenue (the "173rd Lot"). The Applicants intend to construct
and live in a new home on the 173rd Lot and construct a larger detached accessory building. The
Applicants intend to rent out the existing home on the Roanoke Lot to friends or family.
In order to split the Property, the following City requirements must be met: (1) all lots must
meet the minimum lot width, depth, and square footage required in the underlying zoning district;
(2) all lots must have frontage on a public street; (3) no owner may do a lot split more than once
in any 3 -year period; and (4) the applicant must submit required materials to determine whether
the proposed lot(s) are buildable. (City Code Section 13-1A)
The R-2 District contains the following minimum lot size requirements:
• Lot Area 2.5 acres (108,900 square feet)
• Lot Width 300 feet
• Lot Depth 150 feet
The current proposal results in the new lots meeting the minimum area of 2.5 acres.
However, the new lot described as "Parcel A" on the revised survey means the minimum lot width
of Parcel A is 138.5 feet, which is short of the required 300 feet. To that extent, our clients are
only applying for one (1) variance as to lot width. You had previously advised that the current
zoning code requires all accessory structure to be set at least 5 feet from property lines. The
updated survey shows both the existing shed and chicken coop are within the newly proposed lot
lines of Parcels A and B. Our clients are willing to take those down.
Based on your meeting with attorney Hackworthy, we understand that even if the variance
is granted the clients have to submit a lot split application. They are aware of that requirement.
The lot split application requires information on buildability for the new home on Parcel B, which
includes:
• A licensed land survey, including soil boring locations, existing and proposed
drainage easements, all other easements, topography, and proposed grading if
necessary, identification of any wetlands, proposed elevations of the lowest floor
and garage floor, and any floodplain areas with the 100 -year flood elevation;
Mr. Jake Griffiths
July 24, 2023
Page 3
• A Geotechnical Soil Report, including any site-specific recommendations, soil
types, depths, boring logs, seasonal ]sigh -water mark, and soil boring at the building
pad location;
• For properties without municipal sewer and/or water. evidence that the proposed
building can meet certain design and location standards, as well as septic
information; and
• Evidence to show the ability to build an access drive servicing every principal
building that is 300 or more feet from the street; such access drive must have at
least a 20 -foot width, constructed with material to provide all-weather driving
capabilities, and may not exceed 8% slope.
City Code § 12-15-93, "Review Criteria"
The City may grant a variance request if the applicant "establishes that there are practical
difficulties in complying with the official control." Andover City Code § 12-5-9.13.2. The term
"practical difficulties," means: (a) the property owner proposes to use the property in a reasonable
manner not permitted by an official control, (b) the plight of the landowner is due to circumstances
unique to the property not created by the landowner, (c) the variance, if granted, will not alter the
essential character of the locality, and (d) economic considerations alone do not constitute practical
difficulties. Id. We will address each variance in turn.
A. Lot Width Variance.
Applicant's Variance Application Represents a Reasonable Use.
The first factor is whether an applicant proposes to use the property in a reasonable manner.
Here, the Applicant seeks to subdivide the Property into two new lots. The use on the Roanoke
Lot will remain the same—single family residential. The Applicants intend to rent the existing
home on the Roanoke Lot out to friends or family. There will be no change in the use. Continuing
to use the new lot for a single-family residential home is reasonable because the immediately
surrounding properties are also single-family residential houses.
ii. The Plight of the Property Is Due to Its Unique Circumstances
The second factor is whether the Property's "plight" arises from the unique physical
characteristics of the Property. Here, the shape of the Property alone prevents its subdivision in
any way without necessitating a variance. As soon as the Property is split (no matter where the
boundary line is drawn), then Roanoke Lot is immediately in need of a width variance because of
its unique shape. This is not the fault of the Applicants; it is simply the reality of the existing
dimensions of the Property.
iii. The Variance Will Not Alter the Essential Character of the Locality.
The third factor is whether the variance will alter the essential character of the locality if
the City grants the variance. To meet this factor, a variance request must not be out of scale, out
Mr. Jake Griffiths
July 24, 2023
Page 4
of place, or otherwise inconsistent with the surrounding area. Here. the Roanoke Lot will mirror
the properties directly bordering it to the north and south. Further. the Roanoke Lot will continue
to hold a single -residential house; consistent with the locality's zoning. If the City grants the
variance request, therefore, the essential character of the locality will not be altered.
We appreciate your consideration, and we look forward to hearing from you in the near
future. We enclose a check in the amount of $480.00 representing variance application fee.
Very truly yours,
GREGERSON, ROSOW, JOHNSON & NILAN, LTD.
Daniel R. Gregerson
DRG/DRI-I/hn j
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cc: Client w/ enc. (via email only)
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Jake Griffiths
From:
Gwen Blossom
Sent:
Friday, September 22, 2023 7:02 AM
To:
PublicComments
Subject:
Public hearing variance request
t,
You don't often get email from l .,Learn why this isimportant
EXTERNAL EMAIL ALERT: This message originated from outside the City of Andover email system. Use Caution when
clicking hyperlinks, downloading pictures or opening attachments.
September 22, 2023
RE: Public hearing variance request on September 26, 2023
17337 Roanoke St NW
PID#06-32-24-33-0016
We do not agree with the request for variance at 17337 Roanoke St NW, PID #06-32-24-33-0016.
This request is a repeat of the same request denied at the Public Hearing, Tuesday, March 14, 2023, Request for
Variance. We do not understand why this is being presented again for consideration when it has already been denied.
We do not agree with a variance to City Code 12-3-5 which establistes the minimum lot width of the R-2 single-family
residential estate zoning district. The applicants stated they plan on submitting an application to subdivide the property
into two separate lots in the future. This was requested in the previous request for variance March 14, 2023 and was also
denied.
We do not agree with reducing mininum lot widths or dividing up acreage and/or offering parcels less than 2.5 acres in the
area. (which seems to be step 2 of this plan).
As previously stated in the request March 14, 2023 we do not agree with the request. The reasons have not
changed; there is no city water or sewer to support small acreage, smaller lot widths or "lots" of this size. Additional wells
and septic systems going into the area places additional concerns to the area. This will place additional strain on water
supply and increase environmental risk.
If those requesting smaller lot widths, smaller acerage properties and believe this area in no longer meets their needs;
they should consider moving to an area that does meet their needs. This is not a develpment and should not be treated as
one.
Over the past several years the area has significanty developed, and continues to develop. This increases traffic and
increases dangers of increased traffic for the homeowners already in the area. It strains the resourses on the water
supply, environment and public services the homeowners have available.
Once again, we do not agree with the variance request. We do not support this request
Thank you again,
Ernest England
Gwen Blossom -England
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.ANDOVERMN.GOV
TO:
CC:
FROM:
SUBJECT:
DATE:
Mayor and Councilmembers
Jim Dickinson, City Administrator
Lee Brezinka, Finance Manager
Declare Costs, Order Assessment Roll and Schedule Public Hearing for 2023 Delinquent
Utility Service Charges, Mowing Fees, Tree Removal, False Alarm Fines and
Miscellaneous Abatement Fees
October 3, 2023
INTRODUCTION
City Code 10-3-3D; City Code 10-1-917; and City Code 8-5-3D provide for the collection by assessment
of unpaid sewer, water, storm sewer, street lighting service charges, mowing fees, tree removal, false
alarm fines and miscellaneous abatement fees. The assessment procedures directed by state statute 429
are being followed in preparing notice of and preparation for a public hearing to act upon the proposed
assessment.
The total delinquent utility service charges were $341,069.82 as of September 21, 2023 when written
notification to the property owners and preparation of the preliminary assessment worksheets began.
Payments received prior to the proposed hearing date of the first regularly scheduled council meeting in
November 2023 will be applied to the customers' accounts to reduce or remove the proposed assessments
from the preliminary roll. Delinquent balances as of November 8, 2023 are charged an administrative
fee of 15% and will carry an 8% interest rate when certified to Anoka County for collection with the
2024 taxes. The list of delinquent accounts is available for viewing in the Finance Department and
Finance will be sending letters to all applicable property owners explaining the assessment process and
how and where to make payment to avoid being assessed.
The proposed hearing date will be the first regularly scheduled council meeting on November 8, 2023.
BUDGETIMPACT
This request will assist in reducing outstanding receivables for the City.
Mayor and Council Members
October 3, 2023
Page 2 of 2
ACTION REQUESTED
The Andover City Council is requested to approve the attached resolution declaring costs and ordering
the assessment roll for the purpose of certifying the delinquent sewer, water, storm sewer, street lighting
service charges, mowing fees, tree removal, false alarm fines and miscellaneous abatement fees. The
Andover City Council is also requested to approve the attached resolution scheduling a public hearing
for the purpose of certifying the delinquent sewer, water, storm sewer, street lighting service charges,
mowing fees, tree removal, false alarm fines and miscellaneous abatement fees.
R/14—
spectfully submitted,
? , -
Lee Brezinka
Attachments: Resolution Declaring Cost and Directing Preparation of Assessment Roll
Resolution for Hearing on Proposed Assessment of Delinquent Utility Charges, Mowing
Fees, Tree Removal, False Alarm Fines and Miscellaneous Abatement Fees.
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION DECLARING COST, DIRECTING PREPARATION OF ASSESSMENT
ROLL AND SCHEDULING PUBLIC HEARING FOR THE CERTIFICATION OF
DELINQUENT UTILITY SERVICES CHARGES, MOWING FEES, TREE REMOVAL,
FALSE ALARM FINES AND MISCELLANEOUS ABATEMENT FEES
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES:
WHEREAS, delinquent utility service charges, mowing fees, tree removal, false alarm
fines and miscellaneous abatement fees in the amount of $341,069.82 exist as of September 21,
2023; and
WHEREAS, City Code 10-3-3D; City Code 10-1-9F; and City Code 8-5-3D provide for
the collection by assessment of unpaid water, sewer, storm sewer, street light service charges,
mowing fees, tree removal, false alarm fines and miscellaneous abatement fees respectively.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER,
MINNESOTA:
1. The amount of the cost to be assessed against benefited property owners is declared to
be $368,355.41 plus an administrative fee of 15%.
2. Assessment shall be payable in equal annual installments extending over a period of
one year. The first of the installments to be payable on or before the first Monday in January 2024,
and shall bear interest at the rate of 8 percent per annum from the date of the adoption of the
assessment resolution.
3. The City Clerk, with the assistance of the Finance Director shall forthwith calculate the
proper amount to be assessed against every assessable lot, piece or parcel of land, without regard
to cash valuation, as provided by law, and the Clerk shall file a copy of such proposed assessment
in the Clerk's office for public inspection.
1. The Clerk shall, upon the completion of such proposed assessment, notify the Council
thereof.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL;
1. A hearing shall be held the 8th day of November, 2023 at the Andover City Hall at
7:00 P.M. to pass upon such proposed assessment and at such time and place all persons
affected by such proposed assessment will be given an opportunity to be heard with
reference to such assessment.
2. The City Clerk is hereby directed to cause a notice of hearing on the proposed
assessment to be published once in the official newspaper at least two weeks prior to
the hearing.
3. The owner of any property so assessed may at any time prior to certification of the
assessment to the County Auditor, pay the whole assessment with no interest.
MOTION seconded by Councilmember and adopted by the City Council at a regular
meeting this 3rd day of October, 2023, with Councilmembers
voting in favor of the resolution, and Councilmembers
said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Sheri Bukkila - Mayor
Michelle Harmer — Deputy City Clerk
voting against, whereupon
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the City Council of the City of Andover, Anoka
County, Minnesota will meet at Andover City Hall, 1685 Crosstown Boulevard NW,
Andover, Minnesota on November 8, 2023 at 7:01 PM to pass upon the proposed
assessment for the improvement of delinquent sewer, water, storm water utility, street light
charges, mowing fees, tree removal, false alarm fines and miscellaneous abatement fees in
the City of Andover.
The proposed assessment roll is on file for public inspection at the City Clerk's office. The
total amount of the proposed assessment roll is $341,069.82. Written or oral objections
will be considered at the meeting. No appeal may be taken as to the amount unless a signed,
written objection is filed with the Clerk prior to the hearing or presented to the presiding
officer at the hearing. The Council may upon such notice consider any objection to the
amount of a proposed individual assessment at an adjourned meeting upon such further
notice to the affected property owner, as it deems advisable.
An owner may appeal an assessment to the District Court pursuant to Minnesota Statutes
Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the city within
30 days after adoption of the assessment and filing such notice with the District Court
within ten days after service upon the Mayor or Clerk.
BY ORDER OF THE CITY COUNCIL
CITY OF ANDOVER
Michelle Harmer, Deputy City Clerk
Publication Dates: October 27, 2023
November 3, 2023
AN66 0 F L'b)'
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Administrator's Report
DATE: October 3, 2023
Administration & Department Heads present at the meeting will provide a brief verbal update on
various items of interest to the City Council and to the residents at the meeting. Listed below are
a few areas of interest:
1. City Department Activities
2. Update on Development/CIP Projects
3. Meeting reminders
Upon receipt of the meeting packet, if a member of the Council would like an update on a particular
item, please notify me so an adequate update can be made.