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Home My WebLink AboutCC January 5, 1999 CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 Regular City Council Meeting - Tuesday, January 5, 1999 agenda Call to Order - Following the EDA Meeting Held at 6:00 PM Bookmark Swearing in Ceremony Resident Forum Name Agenda Approval Consent Agenda Approval of Minutes minutes Omanizational Items 1. Approve Official Depositories & Banks bank 2. Approve Official Newspaper newspape 3. Appoint Acting Mayor actmayor '4. Appoint Standing Committees committe Discussion Items 5. Special Use PermitIPlanned Unit Development/Grey Oaks/Chesterton Partnership suppud 6. Preliminary Plat/Grey Oaks/Chesterton Partnership pplatgrey 7. Accept Petition/Order Feasibility Report/98-29/Grey Oaks pet9829 8. Amended Special Use PermitlPUD/ShadowbrooklBunker, LLC amendsuppud 9. Revise Preliminary Plat/ShadowbrooklBunker, LLC revisepplat 10. Accept Petition/Order Revised Feasibility Report/98-28/Shadowbrook 5th Addition pet9828 C 'II. Accept Petition/Order Revised Feasibility Report/97-49/Chesterton Commons 2nd Addition pet9749 '--./12. Accept Petition/Order Revised Feasibility Report/98-34/Chesterton Commons 3rd Addition pet9834 13. Accept Petition/Order Revised Feasibility Report/98-30/Chesterton Commons 4th Addition pet9830 14. Hills of Bunker Lake 6th Sketch Plan/Hills, Inc. hills6 15. Ed Fields and Sons Sketch Plan/Section 15 fields 16. Discuss Issuance of Gambling License, Continued gambling HRA Meetinl! 17. Appoint HRA Officers appthra Staff. Committees. Commissions 18. Schedule Interviews/Park & Recreation Commission parkrec 19. Discuss 1999 Budget/Community Education Budget communityed Non-Discussion/Consent Items 20. Approve GIS Contract gis 21. Approve Hire/Bldg/Clerk Tech bldgclerktech 22. Accept Petition/Order Feasibility Report/98-36/Chesterton Commons North pet9836 23. Accept Petition/Order Feasibility Report/98-27/Fox Hollow pet9827 24. Order Revised Feasibility Report/98-9/Cambridge Estates (Phase I/South Area) feas989 25. Approve Kennel License Renewal/Cleo Nehrt kennel 26. Approve Hire/Data Entry Clerk (Account Clerk I) dataentry 27. Approve Carpet Purchase/98-l/0Id City Hall (Former Council Chambers) appr981 28. 90 day Temporary Mobil Home Permit mobilhome Mayor/Council Input Payment of Claims ',Adjournment . - CITY OF ANDOVER REQUEST FOR COUNCIL ACTION '\ DATE:January 5, 1999 J AGENDA SECTION ORIGINATING DEPARTMENT Approval of Minutes City Clerk ~.~ I ITEM NO. Approval of Minutes The City Council is requested to approve the following minutes: December 7, 1998 Truth in Taxation Hearing Minutes (Dehn, Kunza absent) December 15, 1998 Regular Meeting \ , / '. / 'I CITY OF ANDOVER J REQUEST FOR COUNCIL ACTION DATE: January 5, 1999 AGENDA SECTION ORIGINATING DEPARTMENT Organizational Items /', f'\\ Finance ' .tf Jean D. cGann 11~M NO. Approve Official Depositories and Banks REQUEST: The Andover City Council is requested to adopt the attached resolution designating the City's Official Depositories, supplemental depositories of investments and designating the Treasurer as the approval authority of collateral transactions. 'I , / BACKGROUND: Minnesota State Statutes Section 118 requires the City Council to designate official depositories annually. Financial institutions designated as official depositories are the only institutions in which city funds may be deposited. Section 118 also requires the City Council to receive collateral for all deposits in excess offederal insurance or to authorize the Treasurer or Chief Financial Officer to receive the collateral. The last paragraph of the resolution delegates this responsibility to the Treasurer. , I CITY OF ANDOVER \ COUNTY OF ANOKA J STATE OF MINNESOTA RES. NO. A RESOLUTION DESIGNATING DEPOSITORIES OF CITY FUNDS AND SUPPLEMENTAL DEPOSITORIES OF CITY FUNDS FOR INVESTMENT PURPOSES ONLY. WHEREAS, Minnesota Statutes, Section 118 sets forth the procedures for the deposit of public funds which include requiring the Andover City Council to annually designate the official depositories for City funds and manage the collateral pledged to such funds; and WHEREAS, other fmancial institutions are, from time to time, able to pay the City of Andover interest rates on deposits which are greater than can be obtained from the official depositories. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that the City's official depository for 1999 is the Anoka office ofNorwest Bank Minnesota, N.A. BE IT FURTHER RESOLVED that Norwest Investment Services Inc.; the Minnesota Municipal Money Market Fund; Firstar Trust Co. of Minnesota; US National Association Inc.; Juran and Moody, Division of Miller, Johnson and Kuehn, Inc.; Prudential Securities, Inc.; Dain Rauscher Inc.; Piper Jaffray Inc.; Soloman Smith Barney Inc.; PaineWebber Inc.; and Investment Emporium in conjunction with Royal Alliance Associates, Inc. be designated as additional depositories for 1999 for investment and cash management purposes only. , BE IT STILL FURTHER RESOLVED that the Treasurer ofthe City of Andover is hereby , /. designated as the approval authority for the release and acceptance of all collateral to be held by the City in conjunction with City funds on deposit with authorized institutions. Adopted by the Andover City Council on the 5th day of January, 1999. CITY OF ANDOVER ATTEST: J. E. McKelvey - Mayor Victoria Volk - City Clerk / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION " DATE:]anuary 5, 1999 ) AGENDA SECTION ORIGINATING DEPARTMENT Organizational Items City Clerk ITEM NO. O. V. k;? Approve Official Newspaper The City Council is requested to approve the Anoka Count3T Union as the official newspaper of the city for 1999. Attached is a copy of their proposal. , ) " , / IIll1ll1un IlIf11DlnI'llV HIilUilH bourn II Dlllllnnl G. liIunnnrn 'JJJI\1IUIU II illllUrrl:1II / Division of ECM Publishers, Inc. 4101 Coon Rapids Blvd., Coon Rapids, MN 55433 P.O. Box 99, Anoka, Minnesota 55303 .~, December 2, 1998 City Council City of Andover 1685 Crosstown Boulevard Andover, MN. 55304 To Whom It May Concern: Please accept the following proposal to designate the Anoka County Union as the legal newspaper for the city of Andover for 1999. As a newspaper published in the County of Anoka we meet the requirements to qualifY as an official legal newspaper. / Rates for the coming year will be $6.90 per column inch for the first week and $6.30 per column inch for each successive week. Your patronage over the past years has been appreciated and we hope that we can be of service to you again this next year. If we can be of any assistance in any other areas of our business, please feel free to call on us. Dixie Mason Office Manager Anoka County Union Anoka County Union Blaine/Spring Lake Park Life Coon Rapids Herald Anoka County Shopper Phone (612) 421-4444 COMMERCIAL PRINTING FAX (612) 421-4315 CI1Y OF ANDOVER REQUEST FOR COUNCIL ACTION . / DA TE: January 5, t 999 AGENDA SECTION ORIGINATING DEPARTMENT Organizational Items City Clerk ~ U. . ITEM NO. 8. Appoint Acting Mayor . The City Council is requested to appoint the Acting Mayor ror 1999 based upon the Mayor's recommendation. ) \ . , I CI1Y OF ANDOVER REQUEST FOR COUNCIL ACTION / DATE:January 5, 1999 AGENDA SECTION ORIGINATING DEPARTMENT Organizational Items City Clerk ITEM NO. Appoint Standing Committees 1. The City Council is requested to appoint committee members and chairs to the following committees based upon the recommendation of the Mayor: Road Committee Economic Development Committee Public Safety Committee \ ) Personnel Committee Environmental Committee \ J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION January 5, 1999 DATE AGENDA SECTION ORIGINATING DEPARTMENT APPROVED f\O. FOR AGENDA Discussion ITEM f\O. Special Use Permit (SUP 98-20) Planning BY: Planned Unit Development 5, "Grey Oaks" David L. Carlberg Chesterton Partnership Community Development Dir. Reauest The City Council is asked to review the Special Use Permit request of Chesterton Partnership for a Planned Unit Development (pun) to develop a mixed use developmeOnt consisting of two (65 unit) apartments, six (30 unit) apartments, thirty- eight twinhomes, four single family residential lots and three commercial lots to be known as "Grey Oaks". \ The property to be developed as the plat of the pun of "Grey Oaks" is located north of ) the Oak View Middle School between Hanson Boulevard NW and Nightingale Street NW in Section 22, Township 32, Range 24 as shown on the attached location map. The property is zoned M-2, Multiple Dwelling. Planninl! and Zonin~ Commission Recommendation The Planning and Zoning Commission reviewed and discussed this item at their November 24 and December 8, 1998 meetings. The Commission is recommending to the City Council denial of the Special Use Permit request. Attached is a resolution with the reasons for denial. Attached is the staff report and minutes from the December 8, 1998, Planning and Zoning Commission meeting for background information. '. ~ J MOTION BY: SECOND BY: '\ , CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R -99 A RESOLUTION DENYING THE SPECIAL USE PERMIT REQUEST OF CHESTERTON PARTNERSHIP FOR A PLANNED UNIT DEVELOPMENT TO DEVELOP A MIXED USE SENIORlEMPTY NESTER DEVELOPMENT CONSISTING OF TWO 65 UNIT APARTMENTS, SIX 30 UNIT APARTMENTS, THIRTY-EIGHT TOWNHOMES, FOUR SINGLE FAMILY HOMES AND THREE COMMERCIAL LOTS TO BE KNOWN AS THE SUBDIVISION "GREY OAKS" ON THE PROPERTY LEGALLY DESCRIBED BELOW. WHEREAS, Chesterton Partnership has requested a Special Use Permit for a Planned Unit Development to develop a mixed use senior/empty nester development consisting of two 65 unit apartments, six 30 unit apartments, thirty-eight townhomes, four single family homes and three commercial lots to be known as the subdivision of "Grey Oaks" pursuant to Ordinance No.8, Section 4.18, Planned Unit Developments on the property " legally described as follows: , , I The most northerly 60.00 acres of the Northeast Quarter of Section 22, Township 32, Range 24, Anoka County, Minnesota. Subject to easements of record ifany; and WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request does not meet the criteria of Ordinance No.8, Section 5.03, Special Uses; and WHEREAS, the Planning and Zoning Commission finds the request does not meet the criteria of Ordinance No.8, Section 4.18, Planned Unit Developments; and WHEREAS, a public hearing was held and there was opposition to the request; and WHEREAS, the Planning and Zoning Commission recommends to the City Council denial of the Special Use Permit as requested based on the following findings: 1. There is not guarantee that the project will be senior/empty nester as anticipated, which is one of the major reasons for the PUD. 2. The present plan allows for more units than in the M-2 designation. , , 3. Parking is found to be inadequate. '\ ./ \ , Page Two Resolution Special Use Permit - Planned Unit Development Grey Oaks - Chesterton Partnership January 5, 1999 4. There is a question as to the adequacy of the right-of-way needed for the northern natural Gas line which could significantly change setbacks and open space on the plat 5. There is a questionable use ofTIF funds on this project 6. An 8 foot setback on the streets is too close for safety and affects snow removal. 7. There is a concern about RV storage. 8. Without phasing, it would require a Comprehensive Plan amendment. 9. There are significant items still outstanding which have not been addressed by the developer. \ ) NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover ./ hereby agrees with the recommendation of the Planning and Zoning Commission and denies the Special Use Permit for a Planned Unit Development based on the findings stated above. Adopted by the City Council of the City of Andover on this 5th day of January. 1999. CITY OF ANDOVER ATTEST J.E. McKelvey, Mayor Victoria V olk, City Clerk / CITY OF ANDOVER REQUEST FOR PLANNJNG COMMISSION ACTION DATE DllGiFR9ilr g, 199R AGENDA ITEM ORIGINATING DEPARTMENT APPROVED FOR 3. Public Hearin~ Cont: SUP (98-2 )) Planning AGENDA Planned Unit Development "Grey Oaks" David L. Carlberg C'h p; :J,in BY: r, litv n, .. .. ~. BY: Request The Planning and Zoning Commission is asked to review the Special Use Permit request of Chesterton Partnership for a Planned Unit Development (PUD) to develop a mixed use development consisting of two (65 unit) apartments, six (30 unit) apartments, thirty-eight twinhomes, four single family residential lots and three commercial lots to be known as "Grey Oaks". The property to be developed as the plat of the PUD of "Grey Oaks" is located north of . the Oak View Middle School between Hanson Boulevard NW and Nightingale Street . , ~ JNW in Section 22, Township 32, Range 24 as shown on the attached location map. The property is zoned M-2, Multiple Dwelling. Backe:round The Planning and Zoning Commission tabled this item at the November 24, 1998 meeting. The Commission requested the developer submit development standards for the project. Attached are those standards as submitted by the developer. The developer has also submitted revised plans for Commission review. Applicable Ordinances Ordinance No.8, Section 3.02, defines a Planned Unit Development (PUD) as having (2) or more principal uses or types of structures on a single lot or parcel of land and developed according to an approved plan. A PUD shall include townhouses, single and two family homes, apartment projects involving more than one building, residential subdivisions submitted under "density zoning" provisions, multi-use structures, such as an apartment building with retail at ground floor level, commercial 'evelopments, industrial developments, mixed residential and commercial j developments and similar projects. ~ , ( \ , ~ / Paae Two 0 Special Use Permit - Planned Unit Development "Grey Oaks" - Chesterton Partnership Planning and Zoning Commission Meeting December 8, 1998 Ordinance No.8, Section 4.18, Planned Unit Developments was amended on May 7, 1996 and states that Ordinance No. 112 shall regulate Planned Unit Developments. Ordinance No. 112, regulates Planned Unit Developments. The purpose of this ordinance is intended to provide for and permit flexibility of site design and architecture for the conservation of land and open space through clustering of buildings and activities. The flexibility is achieved by waiving or varying from the provisions of Ordinance No.8, the Zoning Ordinance, including lot size, setbacks, height and similar regulations, while at the same time preserving the health, safety, order, convenience, prosperity and general welfare of the City of Andover and its inhabitants. Attached is a copy of Ordinance No. 112 for Commission review. ' " ) ; "- . Ordinance No.8, Section 5.03, regulates the Special Use Permit process, outlining conditions and procedures. Ordinance No.8, Section 5.03, Special Uses, also establishes criteria in reviewing Special Use Permit applications. These criteria include: the effect of the proposed use upon the health, safety, morals and general welfare of the occupants of surrounding land, the existing and anticipated traffic conditions including parking facilities on adjacent streets and land, the effect on values of property and scenic views in the surrounding area, and the effect of the proposed use on the Comprehensive Plan. General Review . \ The proposed Planned Unit Development of "Grey Oaks" encompasses 60 acres. / l . ) Page Three Special Use Permit - Planned Unit Development Grey Oaks - Chesterton Partnership Planning and Zoning Commission Meeting December 8, 1998 The 1\vo 65 unit apartments and a thirty unit apartment are intended to be for seniors only. The City Council has discussed the creation of a Tax Increment Financing Housing District to insure that these buildings remain exclusively senior apartments. However, no formal decisions have been made. Indications are from the developer that the remaining units of the development are to be marketed to empty nesters/seniors and will be owner-occupied and not be rental units The three commercial lots are planned to consist of a day care facility, office/retail center and a convenience store. In addition to the planned residential and commercial structures, the PUD does \ provide for walking trails, recreational facilities (shuffle board, basketball court, ) ~ tennis court, volleyball court, putting green), an RV storage area and common open space areas. The project does call for variance to the number of units per building, setbacks, lot sizes, etc. The proposed PUD does not provide for a density increase above the zoning district requirement. The developer of the project will be in attendance at the meeting to present the Planned Unit Development concept to the Planning and Zoning Commission. Commission ODtions A. The Andover Planning and Zoning Commission may recommend to the City Council approval of the Special Use Permit requested by Chesterton Partnership for a Planned Unit Development to develop a mixed use development consisting of 1\vo (65 unit) apartments, six (30 unit) apartments, 38 1\vinhomes, four single '\ family residential lots and three Commercial lots to be known as "Grey Oaks" on " / the property legally described on the attached resolution. '\ ) Page Four Special Use Permit - Planned Unit Development Grey Oaks - Chesterton Partnership Planning and Zoning Commission Meeting November 24, 1998 The Commission finds the request meets the criteria of Ordinance No.8, Section 4.18 and Ordinance No. 112, PUDs. The Commission also fmds the request meets the criteria of Ordinance No.8, Section 5.03, including: the use will not be detrimental to the health, safety, morals or general welfare of the community; the use will not cause serious traffic congestion or hazards; the use will not depreciate the surrounding property; and the use is in harmony with the Comprehensive Plan. B. The Andover Planning and Zoning Commission may recommend to the City , '\ Council denial of the Special Use Permit requested by Chesterton Partnership for a ) Planned Unit Development to develop a mixed use development consisting of two (65 unit) apartments, six (30 unit) apartments, 38 twinhomes, four single family residential lots and three Commercial lots to be known as "Grey Oaks" on the property legally described on the attached resolution. The Planning and Zoning Commission finds the proposal does not meet the requirements of Ordinance No. 112 and Ordinance No.8, Sections 4.18 and 5.03. In denying the request, the Commission shall state those reasons for doing so. C. The Andover Planning and Zoning Commission may table the item pending further information from the applicant or Staff. ") , ,~ ./ \ , J CITY OF Ai.'-mOVER COUNTY OF Ai.'\J"OKA STATE OF MINNESOTA RES. NO. R -99 A RESOLUTION GRANTING THE SPECIAL USE PERJ.\-fIT REQUEST OF CHESTERTON PARTNERSHIP FOR A PLAl'JNED UNIT DEVELOPNfENT TO DEVELOP A MIXED USE SENIORlEMPTY NESTER DEVELOPMENT CONSISTING OF TWO 65 UNIT APARTMENTS, SIX 30 UNIT APARTMENTS, THIRTY-EIGHT TOWNHOMES, FOUR SINGLE FMvlIL Y HOMES AND THREE COMMERCIAL LOTS TO BE KNOWN AS THE SUBDIVISION "GREY OAKS" ON THE PROPERTY LEGALLY DESCRIBED BELOW. WHEREAS, Chesterton Partnership has requested a Special Use Permit for a Planned Unit Development to develop a mixed use senior/empty nester development consisting of two 65 unit apartments, six 30 unit apartments, thirty-eight townhomes, four single family homes and three commercial lots to be known as the subdivision of "Grey Oaks" pursuant to Ordinance No.8, Section 4.18, Planned Unit Developments on the property '\ legally described as follows: / The most northerly 60.00 acres of the Northeast Quarter of Section 22, TO\'>'TIship 32, Range 24, Anoka County, Minnesota. Subject to easements of record if any; and WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of Ordinance No.8, Section 5.03, Special Uses. The Commission finds the proposed use will not be detrimental to the health, safety, morals and general welfare of the occupants of the surrounding lands; and WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect on the property values and scenic views of the surrounding area; and WHEREAS, the Planning and Zoning Commission finds the request meets the criteria of Ordinance No.8, Section 4.18, Planned Unit Developments; and WHEREAS, a public hearing was held and there was opposition to the request; and WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the Special Use Permit as requested. '\ ) , ( I , . I Page Two Resolution Special Use Permit - Planned Unit Development Grey Oaks - Chesterton Partnership NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission to allow Chesterton Partnership to develop a Planned Unit Development on said property with the following conditions: 1. All variances associated with the approval of the Special Use Permit for the Planned Unit Development shall be approved with the approval of the preliminary plat. 2. That the Special Use Permit shall be subject to a sunset clause as defined in Ordinance No.8, Section 5.03(0). 3. The Special Use Permit shall be subject to annual review by Staff. . '\, 4. The Special Use Permit for the Planned Unit Development shall be contingent on the ./ approval of the preliminary plat of Grey Oaks. 5. A property O\'ffiers association shall be created with the following documents provided to the City for review and approval by the City Council prior to being recorded with the final plat in accordance with Ordinance No. 112: a. Articles of Incorporation b. By-laws of the association c. Declaration of covenants, conditions and restrictions regulating the properties, maintenance of the common areas and other requirements as deemed necessary by the City. Adopted by the City Council of the City of Andover on this 5th day of Januarv.1999. CITY OF Al'IDOVER ArrEST i.E. McKelvey, Mayor .' '\ ) Victoria Volk, City Clerk , "- - DESIGN STANDARDS RECEIVED GRA Y OAKS PUD DEe 0;; 1998 , . ) . . . ~ITY OF ANDOVE; In order for the front and sIde setbacks to be dIscussed I need to explam how they were I determined. When the Gray Oaks PUO was presented it had private streets and setbacks as were approved in the Shadowbrook plat. These were as folIo'W-s: 24' street width 25' setbacks to the front of the building structures If this is .....iewed on a plat it would look like this: 12' f 12' Center line of Street 25' 25' I Bldg, /" o _ . Bldg I j I 25' setback from right of way on 1" Both sides f- -"', NTS o. / This would give a center line of road to building distance of37' on each side. (12' Street Width + 25' setback) In developing the Gray Oaks PUD, the city staff expressed a wish to have the streets in Gray Oaks be public streets. We met with city staff and worked out a formula that would give public streets, but still allow a similar building setback as was approved for Shadowbrook. It was calculated as follows: k- --- Center line of street. , I 8' 17' 13' 13' 17' 8' Bldg . Bldg t '? 8' setback from right of way on both sides &ITS This would give a centerline of road to building distance of38' and provide a minimum front , :etback of8' from city street right of way. (13' street width +17' ofbIvd + 8' setback) The effect of the above was to give the Gray Oaks PUD a similar setback as was approved for Shadowbrook. DESIGN STANDARDS GRA Y OAKS PUD \ Page 2 / If after reviewing the setbacks for Gray Oaks by the city and the above setbacks are not acceptable, we wish to put the private streets back into the plat and use the 25' setback as was approved in Shaclowbrook.. SETBACKS PROPOSED M-2 Gray OAKS PUD ZONE FRONT YARD SETBACK TO BUILDINGS 40' Single Family Homes 25+ Town Homes 8+ 30 unit Buildings 14.6+ (building 3 & 10) (Long side considered the front) 65 Unit Buildings 16.2 (building 2) (Long side considered the front) Day Care 40' Office Retail 40' Convenience Store 40' , SIDE YARD SETBACK TO BUILDINGS 10' / Single Family Homes 6+ To....n Homes 6+ 30 Unit Building 14' (building 3 & 10) (Short side) 65 Unit Building 16.2' (Short side) Day Care 10+ Office Retail 10+ Convenience Store 10+ REAR YARD SETBACK TO BUILDING 30' Single Family Homes 25+ To'W11 Homes 25' to house IS' to deck 30 Unit Building * 65 Unit Building * Day Care 30' Office Retail 30+ Convenience Store 30+ '*Note: See the plat for the rear setbacks as each building has a very extensive open space behind \. ' ) them. I didnot know how to calculate these. '\ J DESIGN ST.Au'mARDS GRA Y OAKS Page 3 PROPOSED M-2 GRA Y OAKS PUD ZONE SIDE YARD SETBACK TO BUILDING From a major arterial road 50' 50' APARTMENT SIZE 65 UNIT BUILDING Apartment Size (sq.ft.) Efficiency 580+ 500+ I Bedroom 688 700 2 Bedroom 932-1,072 850 , ,_ /30 UNIT BUILDING Apartment Size (sq.ft.) Efficiency 580+ 500 1 Bedroom 700+ 700 2 Bedroom 932+ 850 BUILDING UNITS (2) 65 Unit Buildings 24 Units per bldg (6) 30 Unit Buildings PARKING GrayOaksPUD M-2* (2) 65 Unit & (I) 30 Unit 1.5 per unit 2.5 per unit Buildings proposed for the TIF. * Note: In other sections of the ordinance a parking factor of. 75 per unit is used for senior housing. Each building would have one parking space under the building. , j - , ) DESIGN STANDARDS GRA Y OAKS PUD Page 4 PROPOSED GRAY OAKS PUD M-2 30 Unit Buildings Not in TIF 1.5 per unit 2.5 per unit Each building woUld have one parking space under the building. Note: Additional parking can be provided if needed. However, it would result in additional tree and green space removal. PROPOSED GRAY OAKS PUD M-2 \ '- / Single Family & Twin Homes Double car garage 2.5 per unit Plus 2 spots in front of garage OTHER PARKING Stalls Stalls Other Ordinances Day care 34 30 Office/Ret 1 90 90 Convenience 63 30 "\ I J \ - City 0 f GR; Y OA<5 Andover CHESTERTOI'\J P AR-/'\JERSHi= '~~:-"-~ ~ - - , :; I - - ~ - '" - .,c. v' w? ,.;ij ~ 15Tn-1 LN '- ~ v' v' I I JI I ""', ~ --:....-., I "10;;' , , '\ \ , ~; .6 ,-) "" Oil .c --.: tc.rn....vt: ~ ~( I ! ~I i I , .J I -I I ~ v' I I I I , ../ I ,.6, I I I I i I . - I I I I i i : ! , - i , , I , I r I , ! ~I ill-.. ~IOFam_"", -- -- N ,.. "-fA. WaI'Chcll.<.. Housr>g ~:-...:.x-- ? S :,-':~') E. '\ END II-Z.~IOFam.,.e.a. , LOCA TIO!:1', h, ~ ~~={=~ ~,.h . _-=. A ~-.::.~.::~; f"eeri"!g , , R-.J.~IO Fam-...... ~,-:;.~' 3 .3 ".- Prq,e"Y R-<. ~IO Fam'I'-V..... _~w_ r.--~~'- J,''':',l :;....:. 3iS 'W'''',sII~ ""Z-II_o..r",; - , . jPll,...sIIp U1'~SuI.... -=-' -. - - _0 ._ . - , ... NB-"-____ ~~"::~~:;~~_t~~ I "'<~-;;~"",",.' ':' 99 1oc/PwcolBoundo_ sc-~c.mw . RighI.oI.W.., 011-_-" .'.,- ~~~ . Map Date' . <'. ::71-0. I, I W...,F_ GR._,,_ December 8, 1998 '\ ) Andover Planning and Zoning Commission City of Andover 1685 CrosstO'ml Boulevard Andover, Minnesota 55304 PLANNED UNIT DEVELOPMENT - "GREY OAKS" Commissioners, A group of Andover residents represented here tonight with properties adjacent to and in the general 'Vicinity of the proposed "Grey Oaks" development proposed by Chesterton Partnership have several issues related to this development that we need answers to before we can detennme if this proposed development is going to have a positive or negative impact on our neighborhood. We are asking that no approval for the Special Use Permit or the Preliminary Plat be given until we are allowed to present our questions to the developer, city staff, and the planning and zoning commission, and allowed to present our responses to the answers we receive or do not receive. , '-_ /1 Our Questions relate mostly to the special use permit, and are being asked so that we can get some understanding of what quality of development is being proposed. It is not clear to us from the documents we have read and the drawings we have seen that the development is complying with all of the requirements of Ordinance 112 - Planned Unit Developments. Specifically the development we have seen seems to be only using the PUD as a means to vary from the original zoning ofM-2 and other applicable planning and zoning regulations. We would expect the dev~opment would be using the PUD ordinance in the way it was intended, "A more desirable and creative environment than might be possible through the strict application of the zoning and subdivision regulations of the City." Our questions are as follows: Rezooioe: We understand that the property was re-zoned by the city council in December of 1997 from an R-I to an M-2 designation. We have the following questions related to that rezorung: , I \ 1. The planning and zoning commission reviewed and recommended denial of the / rezoning of this property from R-I to M-2 on at least five (5) occasions. Did the commission ever recommend approval for rezoning to the City Council? At which meeting was this recommendation passed? 2. When did the City Council approve the rezoning? Was the resolution presented at a separate meeting from the actual approval? Soecial Use Permit and Preliminary Plat As we understand the city ordinance(s) a Planned Unit Development (PUD) is permitted to provide flexibility of site design and architecture for the conservation of land and open space through clustering of buildings and activities. This flexibility can be achieved by waiving or varying from the provisions of the zoning ordinance(s) that have been assigned to-the property; in this case the property is zoned M-2. The zoning ordinances regulate lot size(s), setbacks, building heights, and similar regulations.and at the same time work to preserve the health, safety, order, convenience, prosperity, and general welfare of the city and its inhabitants. We further understand that PUD's are supplementary to the zoning ordinances for the property's original district designation. However, the flexibility allowed to these ordinances is to encourage innovation, higher standards of site and building design, more , \ convenience in location of development, preservation and enhancement of desirable site '-/ characteristics, creative and efficient use of land, developmental patterns in harmony with the comprehensive plan, and more desirable and creative environments than possible through strict application of the original zoning ordinance(s). We have the following questions to the proposed PUD as to how does it comply with the intent of the zoning ordinances requirements and standards, and how does this development meet the intent of the PUD ordinance for allowing flexibility and encourage the citizens of Andover, the planning and zoning commission, and the city council to support it's approval. These are our questions: .... . Innovation - A development for the growing demands for all styles of economic expansion might be met by greater variety in type, design, and siting of structures and by conservation and more efficient use of land. 1. How does the proposed plan provide diverse housing for varying economic groups as per recommendations of the City Council and the Metropolitan Council? Higher Standards - Of site and building design through the use of trained and experienced land planners, architects, and landscape architects. , 1. Has Chesterton Partnership developed a PUD before? If so, is it of similar size / and mix of uses, and where are they located? 2. Who are the designers of the PUD? And have they designed PUD's before? Ifso , were they of similar size and where are they located? , ) 3. Who will be the builder or builders of this PUD? Have they constructed building of similar size and design before? If so, where? 4. What is the "Higher Standard" of design being provided for this PUD; materials, architecture, etc? More Convenience - In location and design of development and service facilities. 1. Please explain how the location of this development and its proposed mixed uses/service facilities provide more convenience to the city and its citizens? Specifically, what are the conveniences for those citizens that will be living in this development, i.e., senior citizens? Preservation and Enhancement - Of desirable site characteristics such as natural topography, geologic features, and the prevention of soil erosion. 1. Please explain how the proposed PUD enhances the existing desirable site characteristics? Creative Use - Of land and related physical development that allows a phased and orderly , transition of land from rural to urban uses. , -- J 1. How is this proposed PUD going to be phased? 2. How does this proposed development transition from the M-2 to the surrounding R-l zoning districts? Is that transition compatible in all directions of current and future proposed developments? Efficient Use - Ofland resulting in smaller networks of utilities and streets thereby lowering the development costs andJ>wblic investments. 1. What efficiency in land use has been obtained in this proposed PUD over the land use that would have occurred under the original zoning? Developmental Patterns - In hannony with the Andover Comprehensive Plan. (pUD's are not intended as a means to vary applicable planning and zoning principles.) 1. Is the mixed use and the amount of each proposed use compatible with the comprehensive plan? " , / , More Desirable and Creative - Environment than might not be possible through strict ) application of the zoning and subdivision regulations of the city. 1. Are TIF funds being proposed to be used for this development? In addition to these desired features of the proposed PUD, there are several questions that relate to the general requirements and standards. Those questions are as follows: Ownership 1. Who comprises the Chesterton Partnership, and is Mr. Windschitl a partner in that partnership? If so, is he legal authorized to negotiate legal and binding contracts with-the city and its citizens? Comprehensive Plan 1. Is the proposed PUD consistent with the current comprehensive plan approved by both the City and the Metropolitan Council? Sanitary Sewer Plan , 1. Is the proposed PUD consistent with the comprehensive sewer plan? , Ordinances 1. Is the PUD consistent with the intent and purpose of all applicable City ordinances related to land use, subdivision, and development? 2. Has the proposed development received approval from the Watershed District and the Utility Commission? If not, would it be wise to approve without those approvals? .... . Common ()Pen Space 1. Does the PUD provide open space equal to that would have been provided under the original zoning district designation for this property? Operation and Maintenance 1. Are there provisions for the continued operation and maintenance of the proposed common areas and service facilities within the PUD? 2. To what standards are these common areas and service facilities going to be \ operated and maintained? / , , , J 3. Who will be the designated Owner of these common areas and service facilities? (City/Public, Tenant, or Property Owners Association) 4. If the common areas are to be operated and maintained by a Property Owners Association, is the city making the disclosure of covenants, conditions and/or restrictions as part of the PUD contract with the city? Phased Develooment 1. If the PUD is being phased are the common areas being developed at the same ratio to the total open space at each phase as they would be if the development occurred all at the same time? Density ~ 1. Is the density of the proposed PUD within the densities allowed for M-2? 2. Is that density based upon net buildable area (excluding streets)? 3. Are any increases in density over the zoning ordinance being considered? If so what features of significant undeveloped/improved open space, site/Iandscape design, or architectural style/appearance/compatibility are being provided? , ,~ / I 4. Is the PUD being developed in phases? If so are the densities of each phase within the zoning ordinance requirements? Utilities 1. Are the easements required for utilities in conflict with the existing or proposed easement of the current or future natural gas pipeline easement? 2. Has the existence of the existiQg natural gas pipeline been properly addressed? .. a. How has the existing natural gas pipeline been classified within this development? b. Does the fact that a future additional pipeline being placed parallel to the existing creates any easementlsetbacklright-of-way situations not addressed in the proposed plan? Landscaoing 1. Is there a detailed landscaping plan for the PUD, including proposed plat list showing species and size? , / . , Setbacks. Frontage and Yards / 1. Are the yards and frontages on the periphery of the PUD equal to those required of the original zoning district? It appears that some of the yard sizes are not in compliance. 2. Are the yards and setbacks within the PUD as required in Ordinance 112? For example, some of the proposed side yards are less than 1/2 the building heights, a violation of the ordinance. 3. Are the necessary landscaping and screenings from adjacent residential districts shown on development plans and details? No screening from adjacent residential zones is indicated. In particular what is the proposed RV storage area; open lot, or an enclosed building? Is the RV storage in compliance with the RV storage requirements of the original zoning district? We would ask that the developer prepare the necessary documentation to address each of these questions, and that the information be made part of the PUD special use application and preliminary plat documents, and subsequently be part of the contract the city will sign with the developer. All of this information we believe must be documented before there is any consideration of a resolution for City Council approval. ,', We are proud of our city and our neighborhood. We have homes and properties that are at I a level of design and quality that we believe are what the city is working towards - achieving in all of its developments. We believe a PUD development is in keeping with these values if the requirements set forth in Ordinance 112 are followed. We will not support a development that simply is using the ordinance to get the most out of a parcel by varying from the standard regulations. We want the "high standard" of development that the ordinance was written. for. We will not settle for less and we look for your support of our concerns and support of the intent of this ordinance. .. .. . , ) '''I CITY of ANDOVER ) PLANNING AND ZONING COMMISSION MEETING - DECEMBER 8, 1998 MINUTES The Regular Bi-MontWy Meeting of the Andover Planning and Zoning Commission was called to order by Acting Chairperson Randy Peek on December 8, 1998, 7:30 p.m. at the Andover City Hall, 1685 Crossto\'ffi Boulevard NW, Andover, Minnesota. Commissioners present: Mike Gamache (arrived at 7:47 p.m.), Don Jacobson, Jeff Luedtke, Lorna Wells Commissioners absent: Jay Squires, Maynard Apel Also present: Assistant City Engineer, Todd Haas City Planning, John Hinzman Community Development Director, Dave Carlberg " APPROVAL OF AGENDA ) Mr. Carlberg asked that Item 7, Public Hearing: Revised Preliminary Plat - Chesterton Commons, be withdra\'ffi from the Agenda. The item will be readvertised because of an error in the property description and will be scheduled for the next meeting. Motion by Jacobson, Seconded by Luedtke, approval of the Agenda as amended. Motion carried on a 4-Yes, 3-Absent (Squires, Apel, Gamache) vote. APPRO V AL OF MINUTES . November 24, 1998: Correct as written. Motion by Jacobson, Seconded by Wells, to approve the Minutes. Motion carried on a 3-Yes, 1- Present (Luedtke), 3-Absent (Squires, Apel, Gamache) vote. PUBLIC HEARING CONTINUED: SPECIAL . USE PERMIT - PLANNED, UNIT DEVELOPMENT - GREY OAKS - SECTION 22 - CHESTERTON PARTNERSHIP 7:32 p.m. Mr. Carlberg reviewed the request of Chesterton Partnership for a Planned Unit. . " Development to develop a mixed use development consisting of two 65-unit apartments, six 30-unit.. i " / apartments, 38 twinhomes, 4 single family residential lots and 3 commercial lots to be kno\'ffi as : Grey Oaks. The property is about 60 acres in size and is zoned M-2. The Commission tabled the item at the November 24 meeting and requested the developer submit development standards for :. the project, which has been done. - . ,": . .h'. . .. '\ Regular Andover Planning and Zoning Commission Meeting ) Minutes - December 8, 1998 Page 2 (Public Hearing: Special Use Permit - PUD - Grey Oak - Chesterton Partnership, Continued) Jerry Windschitl. Chesterton Partnership - reviewed a scaled drawing of the proposed layout and architectural drawings of the development. The architect on the project also designed the senior complex with town homes in Ham Lake. The buildings are proposed to be brick, stucco and vinyl ""ith a New England village green atmosphere. The units will have washers and dryers. There will be a fountain with an extensive trail system throughout the project as well as picnic and recreational areas. RV storage facilities are also being proposed. A total of 352 residential units are being proposed. The trail system will be private except past the commercial area and down Hummingbird. The Park and Recreation Commission is recommending cash in lieu ofIand for park dedication. The intent is to custom grade the project to save as many trees as possible and to retain as much green space as possible. An extensive landscaping plan has been submitted to the City. Mr. Windschitl stated an issue that has been raised is that of parking. They are proposing 1 ~ parking spaces per dwelling unit in the project, which is what they thought was the standard. Typically senior projects provide. 75 parking spaces per unit. An interpretation of the ordinance could mean up to 2.5 spaces per dwelling unit. The convenience store, office retail and day care will " all meet or exceed the parking ordinance. The City Council has not yet approved the TIF district, ) but there appeared to be a willingness to set aside at least three of the units in the TIF district identical to what was done with the Fannstead project. l'v1r. Windschitl went on to explain they worked with the City Staff on the design standards that have been submitted for the project. The minimum design standard is 38 feet from the center of the street to the building. Many structures are further back than that. In the R-4 district, it is 30 feet from the center of the road to the boulevard, then 35 feet to the structure. The speed limit will be 30 mph. l'v1r. Carlberg stated the M-2 zone requires a 40-foot front yard setback. The proposal shows 25 feet for the single family units. The streets will be public. (Commissioner Gamache arrived at this time, 7:47 p.m.) In response to questions from the Commission, l'v1r. Windschitl explained if the TIF district goes through, the three buildings will be rental units. One of the requirements of the TIF district is that the developer write down the rents for senior housing. Any of the units that are not in the TIF would be for sale units at the normal market costs. If the TIF district is not approved by the City, all units would be for sale. Commissioner Jacobson questioned what control or guarantee the City has that the development will be senior housing. While the intent of the Council may be to enter into a TIF district on the three units, nothing has been done yet. l'v1r. Carlberg explained the establishment of a TIF district would guarantee through the use of public funds that those units would be senior rentals. The only other legal method to say this is a PUD for senior and empty nester housing would , be to establish a TIF district over the entire project. He also explained how the TIF law works, . '.'. ./ noting when a TIF district is set up for a housing project, there is no risk to the City or taxpayers. " Regular Andover Planning and Zoning Commission ,"'feeting ) .'vfinutes - December 8, 1998 Page 3 (Public Hearing: Special Use Permit - PUD - Grey Oak - Chesterton Partnership. Continued) Mr. Windschitl stated their intent is that the entire development be for age 55 and older; however, he cannot make a guarantee because of the federal and state regulations in real estate. From a practical standpoint, the project is being developed and marketed for seniors. He also noted the Anoka County Board's findings on the demand and need for senior empty nester housing in the county. Commissioner Jacobson was concerned if there is no TIF over the entire project, there may not be senior housing there because it will be open to anybody. Mr. Carlberg then continued with the Staff presentation noting the items to discuss of the development standards presented by the developer, the green space variances in the commercial area, the parking requirements and the proposed entrance onto Nightingale from the RV storage facilities. All three commercial lots need to go through commercial site plan applications individually, and they will be treated as Neighborhood Business zoning designations. A Special Use Permit will be required for the convenience store for the underground storage of bulk liquid fuels. Staff provided drawings to the developer combining the two accesses from the convenience store and office retail building into one to eliminate the conflicts with two accesses. The public trails along Han')on '\ Boulevard, the commercial area and Hummingbird are proposed to be constructed on a 50-50 cost - . ) share between the City and the developer. Staff is concerned with the mid-block trail crossings in the development. They will be working with the Coon Creek Watershed to get the trails through the wetlands to avoid those mid-block crossings. Staff is also recommending that the trail be provided along the south side of the day care facility for access because of the potential of the seniors working there. A lift station is needed to service the western portion of the plat plus a portion of Fox Hollow to the south. A geotechnical engineer will be consulted on the two 65-unit buildings regarding the lowest floor elevations. Mr. Carlberg also explained there are two development time frames over this plat. The eastern portion of the project is designated for 1995-2000 development. The western portion is in the 2000- 2005 development time frame. The Council has agreed to allow the installation of utilities in the entire plat at once, but the construction would be phased in according to that schedule. If the developer wishes to construct the western portion before the year 2000, a comprehensive plan amendment will be required. Mr. Carlberg also explained Staff calculations determined the number of units proposed under the PUD is 24 more than if this were developed under the M-2 requirements. However, there no density increase because of the different criteria used for determining maximum density in a M-2 zone versus a PUD development. There are no plans by the county to upgrade Hanson Boulevard in their five-year plan, though there is the potential for that road to be upgraded to four lanes. The developer " is planning for turn lanes and a wider intersection to control traffic onto Hanson Boulevard. There I could be future signalization with the property to the east. , / \ Regular Andover Planning and Zoning Commission }v!eeting ) Minutes - December 8. 1998 Page ./ (Public Hearing: Special Use Permit - PUD - Grey Oak - Chesterton Partnership, Continued) Commissioner Wells was concerned with the narrow roads and high speed and asked if the roads could be posted for 20 mph. Staff explained the minimum speed that can be posted is 30. The concept ofa narrow 26-foot wide street is to provide the feeling of the need to slow dOMl. The roads meet the design standards of 30 mph. The Commission generally agreed to hear testimony on the Special Use Permit for the PUD first, then discuss the preliminary plat before acting on the Permit. Acting Chairperson Peek also reminded the audience that the property has already been zoned M-2, so any testimoy relative to the zoning is not germane to this discussion. He opened the hearing at 8:22 p.m. Jerry Putnam. 1869 157th Lane NW - represented several people in the same neighborhood. He submitted a letter outlining their questions and concerns regarding the development, then summarized that letter. He summarized their concerns with the rezoning to M-2. In their understanding of the PUD and zoning ordinances, they asked how the proposed development meets the criteria for innovation, higher standards, more convenience, preservation and enhancement of \ site characteristics, creative and efficient use of the land, and its harmony with the Comprehensive , - - ) Plan. They also had questions about the ownership of the development, whether the proposal is consistent with the comprehensive land use and sewer plan, if it is consistent with the City's ordinances, if the plan provides at least the amount of open space as under the original zoning district, the provisions and standards for the operation and maintenance of the common areas and service facilities within the PUD, how the development will be phased, density, utility and landscaping issues and setback requirements. Their biggest concern is they do not have enough answers go give an opinion on whether this is a positive or negative development for the residents and the City. Some of the answers were provided this evening by Staff and Mr. Windschitl, but they stilI have many unanswered questions. They would feel more comfortable if the Permit were not approved until all of the questions have been answered and issues resolved. They are proud of the City and of their neighborhood, and they want nothing less than high standard development. Mike Getts. 15629 Osage. Wittington Ridge - stated density is a big concern. They are looking at more of a traditional transition from their ruraI 2 Y:z-acre lots to multiple tOMl home and apartments. They would like to see single family on the west and the higher density on the eastern half of the project. He understands the development of a convenience store but questioned the office retail space. The RV storage on the west side backs up to their neighborhood. He felt it is basically a rental situation, which is commercial, and shouldn't be allowed in that location. He asked what regulations are in place regarding the rental units when the TIF district falls off. Something should be in place for that. A realtor has informed him they live in an exclusive neighborhood; and if ') anyone can see one of the high rise buildings, it can drop the value of their property by 10 percent, \. .I which is a huge drop on a $300,000 house. In looking at the overall effect on the health, safety and welfare of the community, the development does affect the neighbors with horses who back up to the project. He will see the tOMl homes from his property, which also affects his valuation. He felt these items need to be addressed. \ Regular Andover Planning and Zoning Commission ,'vfeeting ) Minutes - December 8, 1998 Page 5 (Public Hearing: Special Use Permit - PUD - Grey Oak - Chesterton Partnership, Continued) Winslow Holasek. 1159 Andover Boulevard - noted Northern Natural Gas is proposing to add another line in their easement but not remove the existing line. He understands the new line would be 25 feet off the existing line, and he didn't know how that would affect the setbacks in the development. He also understands that new line will be 16 to 20 inches, which is four times the capacity of the existing line. He felt that should be taken into consideration. He also did not know if the people understood that under a TIF district, the county and school district do not get the taxes, only the City does. What would those taxes be used for? Mr. Carlberg stated they could be used for improvements in the project. In this case the developer would be paying back the portion the City bonded. The documents would be the same as for the Farmstead development, which are available for Mr. Holasek to view. Russ Mitchell? 15744 Nightingale - stated as a part of Nightingale Preserve, he was required to move his driveway off Nightingale, as it was assumed there would be high-speed traffic on it and they wanted fewer accesses to it to stop the smooth flow of traffic. Now no more than a couple hundred feet from his old driveway is a place for RVs to pull in and out on a regular basis. He felt \ the RVs would be a significant impediment to the traffic movement, and he didn't understand why j his driveway needed to be removed but an RV entrance is allowed. Mr. Getts - was told by the developer the intent of the Wittington Ridge development was to be for empty nesters. In fact, there is only one empty nester and the rest are younger families. If the intent of this development is for seniors, he felt that should be put in writing. Mr. Windschitl - stated no one in Wittington Ridge was told that would be for empty nesters. Tony Howard. ? Wittin~on Ridge - asked if the design standards for the three TIF buildings will be used for all units. Mr. Windschitl stated the intent is for all of the buildings and the office building. The town homes will be part brick. The accent hasn't been selected yet. It will be maintenance free. The RV unit will have brick and accent facing Nightingale. Mr. Howard - stated they can't park their R V s in their driveways in Wittington Ridge. He was also concerned that other items such as boats and snowmobiles will be stored in that building as well. It is commercial rental property and doesn't belong there. He also had a problem with 1.5 parking spaces per unit. Many people 50 or 55 years old still work and have two cars. There will still be traffic on Hanson Boulevard and Nightingale, which will affect his standard of living. Where will the traffic go for those working at the office building? That too adds to the traffic congestion. If they use Nightingale, if affects his standard of living. Will there be turn lanes on Nightingale to get . into the project or will traffic have to slow down. The transition in the project affects his quality of i life, stating there is no transition. The proposal is a 65- unit apartment to a 30-unit apartment within 600 feet of one of his neighbors. He again emphasized there is no transition for his neighbors nor the single family housing proposed in Fox Hollow to the south. The result is those lots will drop in , Regular Andover Planning and Zoning Commission ,\,feeting ) Minutes - December 8. 1998 Page 6 (Public Hearing: Special Use Permit - PUD - Grey Oak - Chesterton Partnership, Continued) value, creating cheaper housing. The to'Ml homes next to Nightingale will mean a drop for property values along there. There is no cohesiveness between the project and the neighborhood, and the property values will not hold because there will be lower priced housing in those areas. He lives in Andover for the aesthetics, which also increase property values. He doesn't want to move, but he claimed this development definitely adversely affects their neighborhood. Dan Johnson. 2165 I 54th - stated when he moved in 12 years ago, the proposal was land north of City Hall would not be developed with sewer and water until 2010 and lift stations would not be used. He is disappointed, because the entire western area of this plat and that of Fox Hollow was intended to be 2 ~-acre lots. He's not real excited about having an extra 2,000 to 3,000 cars a day going do'Ml Nightingale, adding another 10 minutes to get to work. Sharon ? . 2226 153rd - lived there a year but has been in the City since 1982, and her husband has been in the City since 1977. She has witnessed a lot of groMh and development in the City and is concerned with the school situation. The new schools in Andover became overcrowded a year after opening, and changing boundaries is being considered. The affect on the schools should be addressed if apartments are being constructed. I Mr. Elliott - suggested given the size of the area and the project, that more meticulous calculations be made on the project. He understands there is a give-and-take when developing under a PUD. If this is to be for senior living, he felt the City should expect to have that in writing. Where are the enhancements under the PUD? He didn't see any and would rather have the property develop as M-2. Linda Iverson. 17231 Partridge Street - stated there are a lot of people in the City of Andover that know nothing about this development. She is greatly saddened by the development. She has children who go to the schools, and she works at the school. They are full and can't fit any more children. Portable classrooms are being considered at Oak View Middle school for next year. She was told the area would be 2 ~-acre minimum and that the City would progress in a rural manner. They do not want to see development in Andover like they have at Riverdale where the to'Ml homes are built right up to the swamp. They don't want to turn into a Brooklyn Park but want Andover to stay rural. If there is any way to turn this do'Ml, she asked that it be done. She doesn't want it. The residents of Andover don't want it. Shelly? 15711 Nightingale - has lived here since 1973. How can this be for the betterment of Andover when no one wants it? Isn't Andover the people who have lived here for years? Mr. Mitchell (?) - stated constitutional rights were mentioned at the last meeting. But their constitutional rights are also being compromised when on one side of Nightingale multiples and , .I commercial property is allowed, but not on the other. On their side of the street they will no longer have the life style they enjoy, and they will be paying extra for fire, police, etc., because of the Grey Oaks community. He is concerned that they have a different standard of care than on the other side of the street. He also chided the Staff for ramrodding this through and not working for the other ~ Regular Andover Planning and Zoning Commission Meeting ) Minutes - December 8. 1998 Page 7 (Public Hearing: Special Use Permit - PUD - Grey Oak - Chesterton Partnership, Continued) residents. Maybe more staff is needed to get the job done. Acting Chairperson Peek stated the attacks on the Staff are inappropriate. This has no bearing on the Staff, as they have performed their duties. The City is following state statute. Several residents came to the podium again to express concerns with the Grey Oaks development that it is very detailed and that the City does not have enough time to evaluate it, that the residents do not know the options of development Wlder the M-2 zone to be able to consider both that and the PUD, the concern that this is called a senior development but there is no contract that it will indeed be senior living there. Mr. Putnam - stated the concerns are that it is very confusing and the residents have questions and concerns the Staff should ask the developer to consider. He also had a copy of the PUD application in East Grand Forks which asks for detailed information on various items. He stated he would be willing to provide Staff a copy as a potential means to avoid the confusion in the future. Motion by Wells, Seconded by Gamache, to close the public hearing. Motion carried on a 5- Yes, , i 2-Absent (Squires, Apel) vote. 9:27 p.m. Motionby Jacobson, Seconded by Wells, to table the issue of the PUD Wltil such time as we discuss the issue of the plat and pull the issue of the PUD off the table at that time. Motion carried on a 5- Yes, 2-Absent (Squires, Apel) vote PUBLIC HEARING CONTINUED: PRELIMINARY PLAT - GREY OAKS - SECTION 22 _ CHESTERTON PARTNERSHIP 9:28 p.m. Mr. Carlberg reviewed the preliminary plat for the Planned Unit Development of Grey Oaks as requested by Chesterton Partnership, highlighting the comments outlined in the Staff report in agenda material. The issues to consider are the lift station, servicing property to the north, drainage and phasing. The intent has been to service the property from two different directions, from the east side of Hanson Boulevard and from the south by the school. A water plan is in place; the issue is the need for a lift station for sanitary sewer. The lift station would benefit the property, and the costs would be paid for as a part of the development. The eastern portion of the plat cannot develop Wltil the drainage issue east of Hanson Boulevard is resolved. The developer has been in contact with Northern Natural Gas and will be going through the Coon Creek Watershed Board for their approval. Commissioner Wells had a concern with a day care facility being so close to the gas line. , Mr. Carlberg stated he has had limited discussions with Northern Natural Gas. They have an I existing 8-inch line, and he believed they will be going to a 12-inch line within the existing , .I easement. He was not sure of the location of the new line, but the company Wlderstands a Special Use Permit is needed for the new line. He is not aware that they are looking for additional easements in this area of the pipe line, though that could change. , Regular Andover Planning and Zoning Commission i'vleeting , ) Minutes - December 8. /998 Page 8 (Public Hearing: Preliminary Plat - Grey Oak - Chesterton Partnership. Continued) Commissioner Jacobson calculated the plat is 135 parking spaces short of what would be required in an M-2 zone. He felt seniors will need more parking than provided because those residents will usually have children and families visiting which require the need for additional parking spaces. As he reads the plat, there is a utility pole in the right of way of 155th Lane on Hanson Boulevard. He didn't know ifNSP would move it; and if so, it would be very costly. A letter from Anoka County requested either the City or developer put in a turn lane at Hanson Boulevard. The plat does not show an in and out lane there. Mr. Carlberg stated a design has been prepared that shows right turn lanes onto Hanson Boulevard in response to the county's request. A revision is needed to the plat to show those turn lanes. Commissioner Jacobson noted a December 29,1997, letter from the county indicates the noise at that location could exceed the noise standards. If that is true, how will the noise be mitigated? He didn't see any buffering provided in the plat. There is a sign easement at 155th Lane. Why? Mr. Carlberg stated the developer is asking for a variance to allow him to make application for a Special Use Permit for an area identification sign for the project at a later date. The sign would be 10 feet \ from the property line. , ) Commissioner Jacobson stated the location of the easement on the plat would have to be changed. The entrance to the convenience store is shown too close to the easement. A joint parking resolution with the office retail lot is also needed. A temporary turnaround should be indicated on Hummingbird to the south. Mr. Carlberg stated that will be shown. If the development to the south is done simultaneously, the temporary turnaround will go away. Commissioner Jacobson didn't see a trail to the south to the school. Mr. Haas stated Staff will meet with the developer of Fox Hollow and the school district regarding a trail either along Hanson Boulevard or to the northern property line of the school. The Commission could recommend that the trails other than that on Hanson Boulevard be provided. Commissioner Wells asked how the Planning Commission can add a stipulation that hasn't been agreed to by the school district or Fox Hollow. The school facilities are way overused now, and she questioned how the City can add to that. Commissioner Jacobson felt there should be a trail connecting Fox Hollow regardless of the decision by the school district. He was also concerned about the ground floor elevation on several apartment units. He reads them to be below the IOO-year flood elevation. He understands the developer will be talking with a geotechnical engineer, but he was worried about the big apartment building in the flood plain. On Block 5, Units 5 - II and 19 on Lynnette Street show the rear of the buildings in some cases extending into the wetlands and into drainage and utility easements. Mr. Carlberg stated the lot boxes are, but the buildings themselves I are not. However, those can be assessed further. ' / Commissioner Jacobson stated the wetlands shouldn't be touching the edge of the buildings and the plat should be corrected. He also felt the lot on Lynette is too close to the intersection of I 56th Lane. , Regular Andover Planning and Zoning Commission Meeting '. ) Minutes - December 8. 1998 Page 9 (Public Hearing: Preliminary Plat - Grey Oak - Chesterton Partnership, Continued) He continued, there is nothing in the landscaping plan indicating a buffer along Nightingale in the area of 156th to shelter the plat from the other side of the road. Mr Windschitl - stated there is a second growth tree forest plus some large oak trees on the border to Nightingale. There are mature and small trees along the north. They intend to custom grade for single family homes in there. They have no landscaping plans other than what already exists that he is aware of. A landscape architect has done an extensive landscaping plan, which he would have to review. Mr. Carlberg stated those items would be part of the fmal plat and the association docwnents which will be approved by the City Council. Commissioner Jacobson had a problem with the RV storage facility. It is a large building. He'd prefer to have that facility taken out of the plat and the RVs stored elsewhere. The location of a lift station is not shown on the plat. Where will it go? Mr. Carlberg stated the exact location has not been determined. The consulting engineering firm will make that recommendation when the feasibility report is done. That design work is not done as a part of the preliminary plat but as a part of the project. '\ , ) Commissioner Jacobson asked how the mitigation will be accomplished for the 35,074 square feet of wetland that is being filled in. Mr. Windschitl believed the mitigation is 31,000 square feet which will be filled in for streets and trails. No structures will go into the wetland buffer area. The area in the southwester corner will be used for mitigation and has to be turned into a lifetime wetland. That does not necessarily mean it will be wet. Approval will be needed by the LOU and is still in the review process. Commissioner Jacobson was concerned that the City falls under the 60-day time constraint, which means this goes to the City Council at its first meeting in January. He asked if Staff can complete all of these items by the next Planning Commission meeting in order to present a completed proposal to the City Council in January. Mr. Carlberg stated they have three weeks before the January 5, 1999, City Council meeting. They will have done their third review, and Staff expects to review those items that need to be addressed. Some of the items the City Council will need to address. It is their goal to address the items before it goes to the Council. Commissioner Jacobson was concerned with the nwnber of trail street crossings. Mr. Windschitl stated the reason for the crossings is because of the wetland issues. They will try to minimize whatever they can through the Coon Creek Watershed. He did not believe the utility pole is a problem for the entrance at 155th and Hanson Boulevard, as that pole is in the Hanson Boulevard right of way. They do not intend to move it. They don't have a problem putting in the trail on Hummingbird if the trail goes somewhere. The problem they have had is they have not yet received j the revised plat of Fox Hollows. The last one they had did not show a trail on Hummingbird. The , / request to delay the Special Use Permit for the identification sign is because he wants to create something of a landscape nature to be more striking than just a sign. , Regular Andover Planning and Zoning Commission }.Ieeting ) Minutes - December 8. 1998 Page 10 (Public Hearing: Preliminary Plat - Grey Oak - Chesterton Partnership, Continued) Acting Chairperson Peek stated he would not support varying from the area identification sign process. He thought it needs to be a part of the preliminary plat process per the ordinance. Commissioner Luedtke asked about the number of variances to accommodate building setbacks. He also felt the design standards submitted are less than what the ordinance requires. Mr. Carlberg stated the variances are from the M-2 provisions, but this is a PUD and the developer is proposing that change. Mr. Windschiti stated the M-2 zone requires a 30-foot setback; they are proposing 25 feet. The driveways are designed so that two cars can park in the front yard plus two cars in the garage. Commissioner Jacobson noted the grading plan shows a 12-inch outlet for storm water drainage into a pond proposed in Fox Hollow. It appears water from this development will be going outside the boundaries of the plat. Have the owners of Fox Hollow given permission to use their facilities and to accept water from this development? Mr. Haas reviewed the grading plans. If there is an increase in drainage, the developer is required to get easements outside of the plat. In this case, the water has the right to continue going where it naturally goes. From the pond it will eventually to go the ditch. \ Some Commissioners were concerned that this is the identical situation as across from Hanson which J involves this same developer. It's taken two years, and that problem still isn't resolved. Mr. Windschitl - stated they had worked with the former owners of Fox Hollow, and he doesn't believe there are any issues between the two plats. The difference with the drainage issue to the east is in that case the water drainage was artificially changed to drain in another direction. The water is coming out of the pond in Fox Hollow into one of their ponds, and they will give permission to do so. Mr. Haas stated some of that information is not on the plat. They will check the low floor elevations to be sure no one is flooded out. The Fox Hollow plat has not yet been reviewed. Mr. Carlberg understands the developer would like to see all of the construction done in 1999.. If that is his intent, a comprehensive plan amendment will be required on the western portion of the project. Mr. Windschiti - will try to install the entire infrastructure at one time. It is unresolved whether they will be able to build on the west side of the creek in 1999. If they can't, it will wait until the year 2000. Ifutilities, streets, trails and recreational facilities are installed all at the same time, they will maintain the site until it is developed. Their preference is to have everything constructed when people move in. Commissioner Wells was concerned with blowing dust. Acting Chairperson Peek opened the hearing for public testimony. 10: 15 p.m. Dan Johnson. 1165 154th - has a nice pond on his property, but it goes dry when there is . \ development. What assurance is there that the water in his pond will be preserved when this area , J is developed? Do the single family homes have basements? ~ Tom? 1434 153rd Lane - stated the developer's seeding on Chesterton Commons was inadequate. They couldn't keep their windows open in the summer because of the blowing dust. If Mr. '. Regular Andover Planning and Zoning Commission "'vfeeting J Minutes - December 8, 1998 Page 11 (Public Hearing: Preliminary Plat - Grey Oak - Chesterton Partnership, Continued) Windschitl is planning to do all this development in 1999, when will he finish what he started in Chesterton Commons on the other side of the road? It seems overly ambitious to him. Mr. Haas explained this is a sensitive use area because of the farms down stream. The City tries to keep that water up stream from flooding those down stream. There is one pond that the Coon Creek Watershed wants to have a high bounce. This development should not affect Mr. Johnson's pond. Many of the surrounding ponds are lower than those in Grey Oaks. No drain tile is being proposed. Commissioner Wells noted the underground garage is below the 100-year flood elevation level. Mr. Windschitl - said Mr. Johnson's pond is 5/8 of a mile or more from the site. The potential for this site to affect the ground water is remote. The watershed is trying to use this project to enhance the wetland. They will not be digging into the water table for mitigation. There are two basements. The interpretation of the City Building Official is one foot above the I DO-year flood elevation or a geotechnical engineer to make a determination if there will be infiltration. Two buildings have the garage floor even with or above the 1 DO-year flood elevation. There will be a geotechnical report on those two buildings. \ The adjacent owner of the property to the north stated four years ago he put an addition on his , ) property. The soil borings showed water six feet under his property, so he had to take out a special permit from the City. He needed a sump pump for the basement. Mike Getts. 15629 Osage. Wittington Ridge - was concerned with raising the water level, thinking it affects the acreage down stream. Don't the calculations on density have to be done? When Nightingale Preserve was done, there was a drainage issue that had to meet the 200-year event back- to-back. Mr. Haas stated that pond is landlocked. These will all be allowed to drain. Mr. Getts - reinforced the issue of density and the transition on the west side of the property. He also cautioned the Commission to be careful offast-tracking this, which was a topic at the City Council meeting. He would prefer a cul-de-sac at 156th and Nightingale with only emergency vehicles allowed to reduce the noise, traffic and safety issues on Nightingale. Mr. Haas stated the Fire Department did review it and wants that access to Nightingale. Winslow Holasek - stated Ditch 37 is a drainage sensitive ditch, which has more stringent restrictions. Mr. Haas believed the systems will be designed to a 25-year storm. The Watershed will be reviewing that. Motion by Jacobson, Seconded by Wells, to close the public hearing. Motion carried on a 5-Yes, 2-Absent (Squires, Ape!) vote. 10:30 p.m. , , ) Motion by Jacobson, Seconded by Gamache, to table this issue temporarily and go back and take the issue of the PUD for Grey Oaks off the table for discussion. Motion carried on a 5- Yes, 2-Absent (Squires, Apel) vote , Regular Andover Planning and Zoning Commission Meeting j A/inutes - December 8. 1998 Page 12 SPECIAL USE PERMIT - pun - GREY OAKS, CONTINUED Acting Chairperson Peek stated the critical concept of the PUD is the specialty housing; and until that can be resolved satisfactorily between the City and the developer, he felt any further discussion is mute. He felt the design standards are about half completed. Issues such as parking, setbacks and building heights have not been addressed. The suggestion of materials needs to be proposed for all buildings. He would not be in favor of varying from the M-2 zoning requirements in any setback requirements on the perimeter of the project. It is a reasonable expectation of the abutting property owners that there be no variances from the location of the buildings as it affects the perimeter of the property. He agreed with Commissioner Jacobson relative to the parking requirements. He would not support any reduction of the parking stalls from the M-2 requirements. He felt the notion of an RV storage facility was nice but is not appropriate in that location. He would not support its access directly onto an arterial street or its location on the western part of the property. Overall, he felt there is a compression on the site. The location of the buildings relative to right of ways and green spaces in front of buildings seems less than what could be expected from a development like this. The 25- foot setback for the town homes is really tight. He didn't know if traffic could be controlled under this concept, but he didn't want this to be the test case. He also felt Mr. Putnam's items were ., legitimate and that the developer needs time to address or respond to them. , ) illation by Jacobson, Seconded by Wells, to deny the Special Use Permit of Chesterton Partnership for a Planned Unit Development to develop a mixed use senior/empty nester development consisting of two 65-unit apartments, six 30-unit apartments, 38 town homes, four single family homes and three commercial lots known as Grey Oaks on the most northerly 60 acres of the Northeast Quarter of Section 22, Township 32, Range 24, Anoka County, Minnesota, subject to easements of record if any. The denial is based upon the following findings from the Commission: 1) There is no guarantee that the project will be senior/empty nester project as anticipated, which is one of the major reasons for the PUD. 2) The present plan allows for more units than in the M-2 designation. 3) Parking is found to be inadequate. 4) There is a question as to the adequacy of the right-of-way needed for the Northern Natural Gas line which could significantly change the setbacks and open spaces on the plat. 5) There is a questionable use ofTIF funds on this particular project. , 6) An 8-foot setback on the streets is too close for safety and affects snow removal. , j 7) There is a concern about the RV storage. 8) Without phasing, it would require a Comprehensive Plan amendment. \ Regular Andover Planning and Zoning Commission Meeting I J"'finutes - December 8. 1998 Page 13 (Public Hearing: Preliminary Plat - Grey Oak - Chesterton Partnership. Continued) (Motion by Jacobson, Seconded by Wells, continued) 9) There are significant items still outstanding which have not been addressed by the developer. Motion carried on a 5- Yes, 2-Absent (Squires, Apel) vote. PRELIMINARY PLAT - GREY OAKS, CONTINUED Motion by Jacobson, Seconded by Wells, to deny the preliminary plat of Grey Oaks on the basis that the PUD has been recommended to be denied. Motion carried on a 5- Yes, 2-Absent (Squires, Apel) vote. Both items will be on the January 5, 1999, City Council agenda. 10:38 p.m. PUBLIC HEARING: AMENDED SPECIAL USE PERMIT - PLANNED UNIT DEVELOPMENT-SHADOWBROOK-SECnON25-BUNKE~LLC " ) , , 10:38 p.m. Mr. Carlberg reviewed the request by Bunker, LLC for an Amended Special Use Permit to amend the Planned Unit Development of Shadowbrook Fifth Addition. The original plat called for 60 town homes to be built; the new proposal is for 40 single family detached tO\m homes. Also, Lot 1, Block 2 of Shadowbrook 3rd Addition where a water storage facility was planned to be constructed will be replatted. The City has changed its plans and is now only providing for a well in this location. Three single family lots are planned as a part of the replat, and the City will buy one of the lots for the well site. Mike Ouigley. Bunker. LLC - stated in the development of the 3rd Addition, they found that people preferreddetached single family tO\m homes versus the twin homes. Because that market is much stronger, they are revising the plat. The common areas are held by an association, and those documents are on file at the City. Commissioner Jacobson stated the street going north should show a temporary turnaround. Mr. Carlberg stated they will look at that. If it exceeds 210 feet, a temporary cul-de-sac is needed. Commissioner Jacobson stated the plat does not designate whether the streets are private or public. Mr. Quigley stated they are waiting for approval of the street names. Then they will be put on the plat. He noted that 141st Street is already constructed. -, Commissioner Jacobson stated Lots 13, 7 and 8 appear to be in the wetland. Mr. Haas stated the lot , I box is approaching the wetland, but the structures will not be in the wetland. Mr. Carlberg also noted that this property was in the 1997 development time frame and has been carried over. The proposed Resolution also carries forward all of the items from the 1996 Resolution. , , ) CITY OF ANDOVER REQUEST FOR CITY COUNCIL ACTION DATE January 5. 1999 AGENDA SECTION ORIGINATING DEPARTMENT Discussion Andover Review Committee AGENDA ITEM Preliminary Plat - "Grey Oaks" La Section 22 · Chesterton Partnership The City Council is requested by Chesterton Partnership to review and approve the preliminary plat of the Planned Unit Development (PUD) of "Grey Oaks" located in Section 22, Township 32, Range 24, Anoka County, Minnesota. General Comments , / . The proposed preliminary plat is currently zoned M-2, Multiple Family. . The proposed plat is currently within the Metropolitan Urban Service Area (MUSA) and will be developed with municipal water and sewer. The property is split between two five-year time frames (1995-2000 and 2000-2005). A Comprehensive Plan amendment is required to develop beyond street and utility construction on the western part of the plat prior to 2000. . The proposed subdivision is to be developed as a Planned Unit Development (PUD) and consists of 352 residential units of which 310 are apartment units, thirty-eight are twinhomes, four are single family residential urban lots. Three commercial lots are also planned. . The developer and/or owner is responsible to obtain all necessary permits (DNR, U.S. Army Corps of Engineers, Coon Creek Watershed District, LGU, MPCA and any other agency which may be interested in the site.). Comments by the Andover Review Committee Staff is reviewing the latest revised plans and written responses submitted by the developer on December 31, 1998. Significant outstanding items and items of correction will be presented at the meeting. , I , I Planning and Zoning Commission Recommendation The Planning and Zoning Commission is recommending to the City Council the denial of the preliminary plat. The recommendation of denial is based on the denial of the Special Use Permit for a Planned Unit Development. Park and Recreation Commission Recommendation The Commission reviewed the preliminary plat at their December 3, 1998 meeting. The Commission is recommending cash in lieu of land. 8.01 IDENTIFICATION AND DESCRIPTION a. Proposed name is "Grey Oaks". d. Scale is 1" = 100' g. The preliminary plat and the grading, drainage and erosion control plan were prepared by Hakanson Anderson Associates, Inc. 8.02 EXISTING CONDITIONS b. Total acreage is 60.00 acres ) c. The existing zoning within 300 feet of the proposed plat has been shown. f. Location of all existing telephone, gas, electric and other underground/overhead facilities are shown on preliminary plat per ordinance requirements. g. The boundary lines within 100 feet of the plat have been shown along with the names of the property owners. h. A Tree Protection Plan has been submitted to the City for review and approval is pending. j. A soil boring report has been submitted to the City. The Engineering Department has concerns related to the report. 8.03 DESIGN FEATURES a. The proposed right-of-way as indicated is 120 feet for Hanson Boulevard NW. c. The municipal sewer, water, streets and storm sewers plans/profiles will be designed by the City. I \ h. The proposed method of disposing of surface water has been shown on the grading, ) drainage and erosion control plan. However, corrections and modifications are pending and a final review by the City Engineer shall be required. 8.04 ADDITIONAL INFORMATION b. Water supply will be by municipal well. c. Sewage disposal facilities will be municipal sanitary sewer. f. Flood Plain Management is regulated by the Coon Creek watershed District (CCWD) as well as the City. g. Street lighting as required - installation costs will be paid for by the developer. 9.02 STREET PLAN a. The typical section, right-of-way and grade are indicated on the preliminary plat. 9.03 STREETS / a. The proposed right-of-way is shown as 60 feet which conforms to standards by classification. n. Boulevard is required to be 4" topsoil and sodded. 9.04 EASEMENTS b. Drainage and utility easements are required for the 100 year flood elevation. 9.06 LOTS e. The developer is responsible to obtain all necessary permits from the CCWD, DNR, Corps of Engineers, LGU, MPCA, and any other agency that may be interested in the site. 9.07 PARKS, PLAYGROUNDS, OPEN SPACES Park dedication as approved by the City Council. J , ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO R -99 A RESOLUTION DENYING THE PRELIMINARY PLAT OF THE PLANNED UNIT DEVELOPMENT OF "GREY OAKS" BY CHESTERTON PARTNERSHIP LOCATED IN SECTION 22, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA. WHEREAS, pursuant to published and mailed notice thereof, the Planning and Zoning Commission has conducted a public hearing; and WHEREAS, the Andover Review Committee has reviewed and continues to review the preliminary plat; and WHEREAS, as a result of such public hearing, the Planning and Zoning j Commission recommends to the City Council denial of the plat based on their recommendation of denial of the Special Use Permit for a Planned Unit Development. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and denies the preliminary plat of "Grev Oaks". Adopted by the City Council of the City of Andover this 5th day of Januarv , 19---.2L. CITY OF ANDOVER ATTEST: J.E. McKelvey, Mayor Victoria V olk, City Clerk / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ DATE: Januarv 5. 1999 ) AGENDA SECTION ORIGINATING DEPARTMENT Discussion Item Todd J. Haas,~ Engineering ITEM NO. Accept Petition/Order Feasibility Report! '1~8-29/Grey Oaks The City Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of a feasibility report for the improvement of sanitary sewer, watermain, street and storm sewer for Project 98-29, in the Grey Oaks area. The resolution does indicate that ordering of the feasibility report is contingent upon the approval of a special use permit of the Planned Unit Development (PUD) and approval of the preliminary plat and/or required revisions by the City Council. J J CITY OF ANDOVER COUNTY OF ANOKA ~ STATE OF MINNESOTA / RES. NO MOTION by Council member to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF SANITARY SEWER. WATERMAIN. STREET AND STORM SEWER , PROJECT NO. 98-29, IN THE GREY OAKS AREA. WHEREAS, the City Council has received a petition, dated December 1. 1998, requesting the construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. WHEREAS, ordering of the feasibility report is contingent upon the approval of a special use permit of the Planned Unit Development (PUD) and approval of the preliminary plat and/or required revisions by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: / 1. The petition is hereby declared to be 100% of owners of property affected, thereby making the petition unanimous. 2. Escrow amount for feasibility report is $1.000.00 3. The proposed improvement is hereby referred to TKDA and they are instructed to provide the City Council with a feasibility report. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 5th day of Januarv ,19 99, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor / Victoria Volk - City Clerk q~~ act '. , / ) RECEIVED r'lC~' r -, i ,- \..., i ~ 1 ::1'-, :", ;...;L... '.I.. ""... CITY OF ANDOVER December 1, 1998 Mr. Scott Erickson City Engineer City of Andover 1685 Crosstown Blvd NW Andover, MN 55304 RE: Proposed Gray Oaks PUD Dear Mr. Erickson, ') Chesterton Partnership does hereby petition for improvements by the constructions of water I main, sanitary sewer, storm sewer and streets with concrete curb and gutter with the costs of the improvements to be assessed against the benefitting property which is described as: Gray Oaks Said petition is unanimous and the public hearing may be waived. We request that a feasibility report be prepared as soon as possible. We have enclosed a check for $1,000.00 for the feasibility report expenses. (This $1000.00 will be credited toward 15% improvement escrow.) Sincerely, ~W~/ Jerry Windschitl , CITY OF ANDOVER REQUEST FOR COUNCIL ACTION . January 5, 1999 DATE AGENDA SECTION ORIGINATING DEPARTMENT APPROVED t-.O. FOR AGENDA Discussion ITEM t-.O. Amended Special Planning BY: Use Permit (ASUP 98-21) ~- Amend Planned Unit Development David L. Carlberg Shadowbrook - Bunker, LLC Community Development Dir. Request The City Council is requested to review and approve the Amended Special Use Permit request of Bunker, LLC to amend the Planned Unit Development known as "Shadowbrook". That portion being amended will be known as "Shadowbrook Fifth Addition". \ The property is located in Sections 25 & 36, Township 32, Range 24 as shown on I ) the attached location map and is legally described on the attached resolution. Back~round The City Council approved the Special Use Permit for the Planned Unit Development of Shadow brook on May 7, 1996. The PUD at that time provided for 60 townhomes to be built in this area of the development. The developer is now proposing to construct 40 single family detached townhomes. The developer is also replatting Lot I, Block 2 of the Shadowbrook Third Addition where a water storage facility was planned to be constructed. The City has changed plans and is only providing for a well in this location. Three single family lots are planned as a part of the replat. Planning and Zonin2 Commission Recommendation The Commission reviewed this item at their December 8 & 22, 1998 meetings. The Commission recommends to the Council approval of the Amended Special Use Permit for a PUD with the conditions as listed on the attached resolution. / I MOTION BY: SECOND BY: \ ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R -99 A RESOLUTION GRANTING THE AMENDED SPECIAL USE PERMIT REQUEST OF BUNKER, LLC, INC. TO AMEND THE PLANNED UNIT DEVELOPMENT OF "SHADOWBROOK" TO DEVELOP 40 DETACHED SINGLE F AMIL Y TOWNHOMES AND THREE SINGLE F AMIL Y URBAN LOTS TO BE KNOWN AS THE SUBDIVISION OF "SHADOWBROOK FIFTH ADDITION" ON THE PROPERTY LEGALL Y DESCRIBED BELOW. WHEREAS, Bunker, LLC, Inc. has requested an Amended Special Use Permit to amend the Planned Unit Development of "Shadowbrook" to develop 40 single family detached townhomes and three single family urban lots to be known as the subdivision of "Shadowbrook Fifth Addition" pursuant to Ordinance No.8, Section 4.18, Planned Unit Developments on the property legally described as follows: All of Lot 7 and that part of Lots 8 & 9, Auditors Subdivision No. 141 which lies south of / County Ditch No. 57 (Coon Creek). Except therefrom that part platted as Shadowbrook Third Addition. and Lot 1, Block 2, Shadowbrook Third Addition; and WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of Ordinance No.8, Section 5.03, Special Uses. The Commission finds the proposed use will not be detrimental to the health, safety, morals and general welfare of the occupants of the surrounding lands; and WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect on the property values and scenic views of the surrounding area; and WHEREAS, the Planning and Zoning Commission finds the request meets the criteria of Ordinance No.8, Section 4.18, Planned Unit Developments; and WHEREAS, a public hearing was held and there was no opposition to the request; and WHEREAS, the Planning and Zoning Commission recommends to the City Council ) approval of the Special Use Permit as requested. J Page Two Resolution Amended Special Use Permit - Planned Unit Development Shadowbrook - Bunker, LLC, Inc. January 5, 1998 NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission to allow Bunker LLC, Inc. to amend the Planned Unit Development on said property with the following conditions: 1. All variances associated with the approval of the Amended Special Use Permit for the Planned Unit Development shall be approved with the approval of the revised preliminary plat. 2. That the Amended Special Use Permit shall be subject to a sunset clause as defined in Ordinance No.8, Section 5.03(D). 3. The Amended Special Use Permit shall be subject to annual review by Staff. , , ) 4. The Amended Special Use Permit for the Planned Unit Development shall be contingent on the approval of the revised preliminary plat of Shadowbrook. 5. A property owners association shall be created with the following documents provided to the City for review and approval prior to being recorded with the final plat: a. 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' ...... JI~ "'''-:-"!'' , 1';)J{'f!lIJm~. ~~ ~.-;;\t?, '. . ~ ~'i..~ ::.:::::r.;ifJFtY:.,-,.; ~ :lbi, ,.XOL. ~~~!,~;:'v.:."\,,..\.\.\,'~ 6,'. ....,76.. ~ '" . "Jl:!-I.:1. II. .. w~"';~, ~/:-t I 10 v... . ..... ..-.,.;a,,, ....-:-:--..~' :Jj.,~::K...!if",~-, '~z _ _ '_,..' '.i:!;: '. ~~"'''' ,.....2-~.\. ':t. ~ I ....,-:--;: .~~"iS -- ~ .r--,","..: ; ~. _: I I """'........ ....~I:.a:. ,,'(1 "'~ ~_ .,_::-IH~ at... I~_" "~-:HIH-.''f':''.;H.' ~!~ '.:Z""':;::: <::::~r:'..4'"'''' V)'-' i''':: ~ .,...... "':,1 i ~,"I~"'~r"" "Z',~ }.........._ .;;.;;"", of ,. .' d;;"-'" ...11 AOD ~ '""'I r ~ ---- t ~. ;~ .,... ,...... -f-.l \ _. 'BUNKER ~---.. ... t . .' ~ "7"'......... If..,....>..... :;::,'. ~~':,' I I \ " LAKE':' ............'.... .........'.. r /')ic,'c/;;.. -_... ..... I I ~' ...... \.. . ,,_w.. __ ~~.. .~ . _ .. .N I t ~'.'. ; .., """'1M.... . ~ rY'''', I .,1! ~ .... '. f',t,;>" ~i , ! ' '\ \ .. ... .,..8:-"'i"";+".:;;:S;';J"'; ...no .... ow - - - - - - - - - - - -,. i--.r .. .... .'.""'f't...~; ;,I~;;?(:'~; ,),.;;:- : 'f A'\:. . '..:..c;.".',.,;;..,.' '''_'<_>.' . 'I . , . .....~~..,~.)~.>iJj;'.{; f "~-;':.:2;2:-6\ .....j:t':;'S) ,,';1::1. I I! b'UNKE ..> I 1,ZI 01.(';;.... ;,(;;. 300TlI .... ow '\ 't 1 P' .. f \>~~.~. ..,,,' ')1 '''x': ' , '. f' ". ~'A ' / . V >:--. 'Ie ,,;'))iI;llfJ'f~;;!IPJ;; ___ I _ _ ~ -.. I [ Location Map ) ......-. '\ ) CITY OF ANDOVER REQUEST FOR CITY COUNCIL ACTION DATE January 5, 1999 AGENDA SECTION ORIGINATING DEPARTMENT Discussion Andover Review Committee AGENDA ITEM Revised Preliminary Plat - "Shadowbrook" ~ Section 25 & 36 . Bunker, LLC The City Council is requested by Bunker, LLC to review and approve the revised preliminary plat of the Planned Unit Development (PUD) of "Shadow brook" located in Section 25 & 36, Township 32, Range 24, Anoka County, Minnesota. That portion of the preliminary plat being revised will be known as "Shadowbrook Fifth \ Addition". ) Background The Planning and Zoning Commission reviewed this item at their December 8 & 22, 1998 meetings. The Commission is recommending to the City Council approval with conditions as stated on the attached resolution. General Comments . The proposed revised preliminary plat is zoned R-4, Single Family Urban. . The proposed revised plat is located within the Metropolitan Urban Service Area (MUSA) and will be developed with municipal water and sewer. The property is scheduled to develop in 1999. . The original preliminary plat was approved by the City Council on May 7,1996 which showed 60 attached townhome units in this area. The revised plat proposes 40 single family detached townhome units. . Lot 1, Block 2, Shadowbrook Third Addition is also being replatted with the revision. This was the area that once was proposed to be a municipal water storage facility. A well is now planned for this are instead. . The developer and/or owner is responsible to obtain all necessary permits (DNR, U.S. Army Corps of Engineers, Coon Creek Watershed District, LGU, MPCA and any other agency which may be interested in the site.). \ Comments by the Andover Review Committee J The developer has addressed the significant outstanding items and items of correction as cited by the ARC. Park and Recreation Commission Recommendation Park dedication has been paid as a part of the original plat of Shadowbrook. 8.01 IDENTIFICATION AND DESCRIPTION a. Proposed name is "Shadowbrook Fifth Addition". d. Scale is 1" = 100' g. The preliminary plat and the grading, drainage and erosion control plan were prepared by Midwest Land Surveyors. 8.02 EXISTING CONDITIONS b. Total acreage is 18.7 acres (part being revised) c. The existing zoning within 300 feet of the proposed plat shall be shown. / f. Location of all existing telephone, gas, electric and other underground/overhead facilities shall be shown on preliminary plat per ordinance requirements. g. The boundary lines within 100 feet of the plat shall be shown along with the names of the property owners. h. A Tree Protection Plan shall be submitted to the City for review and approval is pending. j. A soil boring report has been submitted to the City. 8.03 DESIGN FEATURES c. The municipal sewer, water, streets and storm sewers plans/profiles will be designed by the City. h. The proposed method of disposing of surface water shall be shown on the grading, drainage and erosion control plan. However, corrections and modifications are pending and a final review by the City Engineer shall be required. \ ) 8.04 ADDITIONAL INFORMATION b. Water supply will be by municipal well. c. Sewage disposal facilities will be municipal sanitary sewer. f. Flood Plain Management is regulated by the Coon Creek watershed District (CCWD) as well as the City. g. Street lighting as required - installation costs will be paid for by the developer. 9.02 STREET PLAN a. The streets are proposed to be private. 9.03 STREETS n. Boulevard is required to be 4" topsoil and sodded. 9.04 EASEMENTS \ b. Drainage and utility easements are required for the 100 year flood elevation. , / 9.06 LOTS e. The developer is responsible to obtain all necessary permits from the CCWD, DNR, Corps of Engineers, LGU, MPCA, and any other agency that may be interested in the site. 9.07 PARKS, PLAYGROUNDS, OPEN SPACES Park dedication has been paid. \ -- CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA \ ) RES. NO R -99 A RESOLUTION APPROVING THE REVISED PRELIMINARY PLAT OF THE PLANNED UNIT DEVELOPMENT OF "SHADOWBROOK" BY BUNKER. LLC LOCATED IN SECTION 25 & 36, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA. WHEREAS, pursuant to published and mailed notice thereof, the Planning and Zoning Commission has conducted a public hearing; and WHEREAS, the Andover Review Committee has reviewed the revised preliminary plat of "Shadowbrook"; and WHEREAS, as a result of such public hearing, the Planning and Zoning Commission recommends to the City Council approval of that portion of the revised preliminary plat to be known as "Shadowbrook Fifth Addition" subject to the following: 1. The developer obtains all necessary permits from the Coon Creek Watershed District, DNR, Corps of Engineers, LGU, MPCA and any other agency that may be interested in the site. 2. Contingent upon approval of the Amended Special Use Permit for the Planned Unit Development. / 3. The owner shall dedicate all easements at the time of the final plat. 4. Variance from Ordinance No. 10, Section 9.06a3 to allow the developer to use the report from GME Consultants dated March 6, 1995 and letter dated August 16, 1995 to establish the lowest floor elevation based on estimated groundwater level and waive mottling soil requirements contingent upon the GME and Braun Intertec reports regarding the evaluation or monitoring of the groundwater during mass grading. 5. Variance from Ordinance No. 10, Section 9.06a3 to allow the developer to use the letter from GME Consultants dated April 8, 1996 (revised April 19, 1996) to allow the lowest floor elevations to be lower than the 100 year flood elevations for detention ponds (areas that drain dry over a period of time) for LotslUnits 1-40, Block I and LotslUnits 1-3, Block 2. 6. Variances be granted from Ordinance No.8, Section 6.02 for a 10' variance to the 35' front yard setback requirement for LotslUnits 1-40, Block 1. . 7. Variances from the minimum lot requirements (area, width, depth, rear and side yard setbacks) for Lots 1-40, Block 1 as specified in Ordinance No.8, Section 6.02. Adopted by the City Council of the City of Andover this 5th day of January , 19...,2L. CITY OF ANDOVER ATTEST: J.E. McKelvey, Mayor Victoria V olk, City Clerk CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , \ DATE: Januarv 5. 1999 , ) AGENDA SECTION ORIGINATING DEPARTMENT Discussion Item Todd J. Haas, Engineering ITEM NO. ~ Accept Petition/Order Revised Feasibility ReporU 98-28/Shadowbrook 5th Addition roo The City Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of a revised feasibility report for the improvement of sanitary sewer, watermain, street and storm sewer for Project 98-28, in the Shadowbrook 5th Addition area. A feasibility report for the entire area known as Shadowbrook was approved by the City Council on May 18, 1996. The developer has requested a feasibility report be prepared (see attached petition). So therefore, a revised feasibility report will be prepared which will incorporate all the new 1999 rates for sanitary sewer and water area charges, etc. and also due to the reduction of homes that are going to be constructed in the 5th Addition. The '\ revised feasibility report will most likely be presented to the City Council on January 19, 1999. ) , / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A REVISED FEASIBILITY REPORT FOR THE IMPROVEMENT OF SANITARY SEWER, WATERMAIN. STREET AND STORM SEWER . PROJECT NO. 98-28, IN THE SHADOWBROOK 5TH ADDITION AREA. WHEREAS, the City Council has received a petition, dated October 30. 1998, requesting the construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: / 1. The petition is hereby declared to be 100% of owners of property affected, thereby making the petition unanimous. 2. Escrow amount for feasibility report is $1.000.00 3. The proposed improvement is hereby referred to TKDA and they are instructed to provide the City Council with a feasibility report. MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this ~ day of Januarv , 19 99, with Council members voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk r ~:~: I I r " BUNKER, LLC. J 10738 Hanson Blvd. Coon Rapids, MN 55433 CITY r r October 28,1998 Scott Erickson City of Andover 1685 Crosstown Blvd. NW Andover, MN 55304 Dear Mr. Erickson: Bunker, LLC. does hereby petition for improvements of water main, sanitary sewer, storm sewer and street with concrete curb and gutter for Shadowbrook Phase V. The cost of the improvements to be assessed against the benefiting property, described as: Shadowbrook Phase V (said petition is unanimous and the public hearing may be waived) \ J We request that a feasibility report be prepared as soon as possible. We have enclosed a check for $1000.00 for the expense of the report. The $1000.00 will be refunded upon execution of a 15% improvement escrow. Sincerely, P /~: C:7/$ Mike Quigley -" Director of Development 't ?-... 0t>&r ~ I '\ / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , , DA TE: ) January 5, 1999 AGENDA SECTION ORIGINATING DEPARTMENT Discussion Item Todd J. Haas,~ Engineering ITEM NO. Accept Petition/Order Revised Feasibility Report/97 -49/Chesterton Commons 2nd Addition lI. The City Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of a revised feasibility report for the improvement of sanitary sewer, watermain, street and storm sewer for Project 97-49, in the Chesterton Commons 2nd Addition area. A supplemental feasibility report for the entire area known as Chesterton Commons was approved by the City Council on July 15, 1997 which included the area known in the report as Phase II. . , ) The revised feasibility report will incorporate the proposed revised layout of the 2nd Addition that has been submitted to the City by the developer due to the potential comp plan amendment, rezoning and replatting of the area located near the southwest corner of the development. Also, the new 1999 rates for sanitary sewer and water area charges, etc. will be reflected in this report. The revised feasibility report will most likely be presented to the City Council on January 19,1999 which is the day the City Council will be discussing the comprehensive plan amendment, rezoning and the preliminary plat. So, therefore the approval of the revised feasibility report at the January 19, 1999 meeting will be contingent upon the approval of the comp plan amendment, rezoning and the preliminary plat. , , ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A REVISED FEASIBILITY REPORT FOR THE IMPROVEMENT OF SANITARY SEWER. WATERMAIN, STREET AND STORM SEWER ,PROJECT NO. 97-49, IN THE CHESTERTON COMMONS 2ND ADDITION AREA. WHEREAS, the City Council has received a petition, dated December 1. 1998, requesting the construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: . , , / 1. The petition is hereby declared to be 100% of owners of property affected, thereby making the petition unanimous. 2. Escrow amount for feasibility report is $1.000.00 3. The proposed improvement is hereby referred to MFRA and they are instructed to provide the City Council with a feasibility report. ---- MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 5th day of Januarv , 19 99, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor ) - - ~ Victoria Volk - City Clerk \ 1\,a~ti) , J m~Urlnplu~ttt OJnrpnration,lIur. 3640 - 152nd Lane N.W. . Andover, MN 55304 . 612-427-0435 December 1, 1998 RECEIVED DEe 0 11%d Mr. Scott Erickson City Engineer CITY OF ANDOVER City of Andover 1685 Crosstown Blvd NW Andover, MN 55304 RE: Proposed Chesterton Commons, Second Addition. Dear Mr. Erickson, . , , Ashford Development Corporation, Inc. does hereby request that its prior petition be considered , I '-' for improvements by the construction of water main, sanitary sewer, storm sewer and streets with concrete curb and gutter with the costs of the improvements to be assessed against the benefitting property which is described as: Chesterton Commons, Second Addition. Said petition is unanimous and the public hearing may be waived. .-..--- . Sincerely, ~W~ Jerry Windschitl, President ' Ashford Development Corporation, Inc.' , / ; ~ , ~%t'Q'_' ) ~-.;.~.;...- ~~~~.~ :t:::r::rt-;:- ~ -.0... a..:;;:_ ~ ro, . " " r.. ~ ..- . 1) ..I of; ...' .\ ..~:~" . ..' .,.\"\\ I . ..~:."... "-~ I I / ., .. ..-' i .. I .R-l I .. \ i , I , , CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , DA TE: Januarv 5, 1999 ' / AGENDA SECTION ORIGINA TING DEPARTMENT Discussion Item To~aas, Engineering ITEM NO. Accept Petition/Order Revised Feasibility ReporU 9~-34/Chesterton Commons 3rd Addition Ia-, The City Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of a revised feasibility report for the improvement of sanitary sewer, watermain, street and storm sewer for Project 98-34, in the Chesterton Commons 3rd Addition area. A supplemental feasibility report for the entire area known as Chesterton Commons was approved by the City Council on July 15, 1997 which included the area known in the report as Phase III. The developer has requested a feasibility report be prepared (see attached petition). So therefore, a revised feasibility report will be prepared which will incorporate all the , new 1999 rates for sanitary sewer and water area charges, etc. for the 3rd Addition. The , , / revised feasibility report will most likely be presented to the City Council on January 19, 1999. Note: The proposed 3rd Addition under the original preliminary plat is not affected by the proposed revisions being made by the developer the southwest part of the development. , I I CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A REVISED FEASIBILITY REPORT FOR THE IMPROVEMENT OF SANITARY SEWER. WATERMAIN. STREET AND STORM SEWER ,PROJECT NO. 97-34, IN THE CHESTERTON COMMONS 3RD ADDITION AREA. WHEREAS, the City Council has received a petition, dated November 30.1998, requesting the construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: ; 1. The petition is hereby declared to be 100% of owners of property affected, / thereby making the petition unanimous. 2. Escrow amount for feasibility report is $1.000.00 3. The proposed improvement is hereby referred to MFRA and they are instructed to provide the City Council with a feasibility report. MOTION seconded by Councilmember and adopted by the City Council at a reaular meeting this 5th day of January , 19 99, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor / Victoria Volk - City Clerk -- ~ q~.3~ i . \ Anl1fnrb ) / 1iJrurlopmrttt QIorporatiou, llUt. 3640 - 152nd Lane N.W. . Andover, MN 55304 . 612-427-0435 November 30, 1998 Mr. Scott Erickson RECEIVED City Engineer DEe C 119S8 City of Andover 1685 Crosstown Blvd NW CITY OF ANDOVER Andover, MN 55304 Re: Proposed Chesterton Commons ,Third Addition r Dear Mr. Erickson } , / Ashford Development Corporation, Inc. does hereby petition for improvements by the construction of water main, sanitary sewer, storm sewer and streets with concrete curb and gutter with the costs of the improvements to be assessed against the benefitting property which is described as: Chesterton Commons, Third Addition Said petition is unanimous and the public hearing may be waived. We request that a feasibility report be prepared as soon as possible. We have enclosed a check for $1,000.00 for the feasibility report expenses. (The $1000.00 will be credited toward 15% improvement escrow.) Sincerely, ~W~ Jeny WindschitI, President Ashford Development Corporation, Inc. , / ; , - , I ~'''''-I , , III"P.-.~" ;:.:s:.:=:..~ -...... ~oiID>,If.". :€,::;1?~.~:" . -o....::.~~. : ; . 3ltD A. - .. '" Bou~y -, , .. .'1 , I ..,.. I ,,' .\ I ..::.... . ..' ",\".1 <:/' :~C/III'n"" --~ -- ZCNED R-I ~ ;:! J - " J; i' i! j /' /' ~ ,~- --. I ZONED .R-I I .. \ i I CITY OF ANDOVER REQUEST FOR COUNCIL ACTION " DATE: ) January 5. 1999 AGENDA SECTION ORIGINATING DEPARTMENT Discussion Item Todd J. Haas, ITEM NO. /Engineering Accept Petition/Order Revised Feasibility Report! l,~8-30/Chesterton Commons 4th Addition l ' . The City Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of a revised feasibility report for the improvement of sanitary sewer, watermain, street and storm sewer for Project 98-30, in the Chesterton Commons 4th Addition area. A supplemental feasibility report for the entire area known as Chesterton Commons on July 15, 1997 which included the area known in the report as Phase II. A revised feasibility report will incorporate the proposed revised layout which is being " " considered as the 4th Addition that has been submitted to the City by the developer due to the ) potential comp plan amendment, rezoning and replatting of the area located near the southwest corner of the development. Also, the new 1999 rates for sanitary sewer and water area charges, etc. will be reflected in the report. The revised feasibility report will most likely be presented to the City Council on January 19, 1999 which is the day the City Council will be discussing the comp plan amendment, rezoning and the preliminary plat. So, therefore the approval of the revised feasibility report at the January 19, 1999 meeting will be contingent upon the approval of the comp plan amendment, rezoning and the preliminary plat. " J , , CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A REVISED FEASIBILITY REPORT FOR THE IMPROVEMENT OF SANITARY SEWER, WATERMAIN. STREET AND STORM SEWER ,PROJECT NO. 98-30 , IN THE CHESTERTON COMMONS 4TH ADDITION AREA. WHEREAS, the City Council has received a petition, dated December 1. 1998, requesting the construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: I 1. The petition is hereby declared to be 100% of owners of property affected, thereby making the petition unanimous. 2. Escrow amount for feasibility report is $1.000.00 3. The proposed improvement is hereby referred to MFRA and they are instructed to provide the City Council with a feasibility report. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 5th day of Januarv , 19 99, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor '. Victoria Volk - City Clerk qg~ se '\ RECEIVED ) "r,~ ,'" 19'-., December 1, 1998 wc.'"", ~. 1 "';'.: CITY OF ANDOVER Mr. Scott Erickson City Engineer City of Andover 1685 Crosstown Blvd NW Andover, Mn 55304 RE: Chesterton Commons, IV Addition Dear Mr. Erickson, Ashford Development Corporation, Inc. and Gerald and Carol Windschitl , does hereby petition for improvements by the construction of water main, sanitary sewer, storm sewer and streets with concrete curb and gutter with the costs of the improvements to be assessed against the benefitting property which is described as: . Chesterton Commons, IV Addition '. ) Said petition is unanimous. We request that a feasibility report be prepared as soon a possible and also, request that NO utility construction begin until we have time to regrade the site to allow for the revised plat. Said petition is subject to the City of Andover's approval of the revised Chesterton Commons plat which includes two shopping center lots. In the event the revisions to the Chesterton Commons plat including the two shopping center lots, is not approved, this petition is null and void. We have enclosed a check for $1,000.00 for the feasibility report expenses. (The $1,000.00 will be credited toward 15% improvement escrows.) Sincerely, ~dS~~ ~~ro1iO~ln'. J~dSC~vW Carol Windschitl '\ , ) I ~ _ 'U:'7..r_1 ,....-.- :j3i.~~'~~ . -..- -. - ---~..~.. O'P.....r.__ ::.0 "':::' .~;: - --- , ) ., .. ,- , '. ..... '" '- r. " -.. \ ~" .. .'1 ...,.." . , '-t ...':..... .. , . ..' J "~~:,\ ~.' ... I -- ~ ~c.rr.... ; "'__ou. --- laf!D R-I I .. , , , 5 , - ./ ..- ."" ~d - " / . '.. I i-.~--J .- r t. i'''--'' . , .j 2J , I J :'! . \ ZONED R-l , ZONED R-I _I).ID4i_ , ~';:::.:.- --- .. i \ I \ PRoPO.seO / "'''''' AU SDfANO~Y CITY OF ANDOVER REQUEST FOR COUNCIL ACTION '\ DATE:---.Januarv 5. 1999 ) AGENDA SECTION ORIGINATING DEPARTMENT Discussion Community Development IT~M NO. David L. Carlberg \ . Community Development Director Sketch Plan Hills of Bunker Lake 6th Addition Section 35 Hills, Inc. The City Council is requested to review and comment on the sketch plan of Hills of Bunker Lake 6th Addition as being proposed by Hills, Inc. located in Section 35. The sketch plan consists of six 5,000 s.f. and one 4,000 s.f. office buildings. It is unclear as to how the property will be subdivided at this time. \ Planning and Zoning Commission Review / The Planning and Zoning Commission reviewed the sketch plan on December 22, 1998. The Commission recommended the number of small buildings be consolidated into one or two larger buildings to preserve trees. Attached is the staff report presented to the Commission for background information. Park and Recreation Commission Review The Park and Recreation Commission will not be reviewing the sketch plan as park dedication was paid or taken with the original plat of Hills of Bunker Lake Third Addition. \ J CITY OF ANDOVER REQUEST FOR PLANNING COMMISSION ACTION DATE December 22 1998 AGENDA ITEM ORIGINATING DEPARTMENT APPROVED FOR Planning AGENDA 9. Sketch Plan Hills of Bunker Lake 6th Add. David L. Carlberg Hills Inc. BY: Community Development Directo BY: Request The Planning and Zoning Commission is requested to review and comment on the proposed sketch plan of Hills of Bunker Lake 6th Additiongenerally located east of Hanson Boulevard NW between 139th Lane NW and 140th Lane NW in Section 35 as presented by Hills, Inc. General Comments * The proposed sketch plan is located in an NB, Neighborhood Business Zoning J District. * The property is proposed to be developed into an office park. Six 5,000 s.f. and one 4,000 s.f. office buildings are proposed. * The developer will need to show how the property is to be subdivided in either lots or lot boxes if the units are to be sold separately. If the property is developed as a planned unit development (PUD) a Special Use Permit will be required in accordance with Ordinance No.8, the Zoning Ordinance and Ordinance No. 112, An Ordinance Regulating Planned Unit Developments. * The property is located within the Metropolitan Urban Service Area (MUSA). * The majority of the site falls within five hundred (500') feet of the Waste Disposal Engineering (WDE) Landfill Site. Institutional Controls require measures be installed to prevent the infiltration of landfill gas in accordance with the Access Agreement for the WDE Site. Staff is researching the impact the newly installed gas extraction system has on this requirement. / \ ) Page Two Sketch Plan - Hills of Bunker Lake 6th Addition Section 35 Hills, Inc. Planning and Zoning Commission Meeting December 22, 1998 * The Water Resource Management Plan shall be implemented with the development. * The 100 year pond elevation shall be identified on the preliminary plat. In addition drainage and utility easements are required for the 100 year flood elevations. * The developer and/or owner is responsible to obtain all necessary permits (Minnesota Department of Natural Resources, U.S. Army Corp of Engineers, Coon Creek Watershed District, Minnesota Pollution Control Agency, LGU and any , other agency that may have an interest in the site). Initial contact shall be made , , with the City Engineering Department regarding this item. * Wetlands within the proposed development must be delineated by agencies and indicated on the preliminary plat. The Local Government Unit is the Coon Creek Watershed District. The developer shall contact the CCWD to discuss the 1991 Wetland Conservation Act that is in effect. * The developer is required to meet the following City Ordinances and all other applicable ordinances: Ordinance No.8, the Zoning Ordinance Ordinance No. 10, the Platting and Subdividing Ordinance Ordinance No. 112, Planned Unit Development Ordinance (if applicable) Ordinance No. 214, Diseased Shade Tree Ord. & Tree Preservation Policy Park and Recreation Commission Comments Park dedication was taken with the original plat of this property (Hills of Bunker Lake Third Addition). '. / '. J Page Three Sketch Plan - Hills of Bunker Lake 6th Addition Section 35 Hills, Inc. Planning and Zoning Commission Meeting December 22, 1998 Andover Review Committee Comments The Andover Review Committee (ARC) met on Tuesday, November 24, 1998 to discuss the sketch plan. Comments from the meeting are as follows: * The developer should examine consolidating the six buildings into one or two larger buildings to preserve trees on the site. * Street or driveway entrance to the project on 139th Lane NW needs to be aligned with the driveway entrance of the development to the south (Bill's , J Superette) * The potential for Eagle Street being extended through the development to the north to 140th Lane and the incorporation of the vacant lots 1-3, Block 5, Hills of Bunker Lake 4th Addition into the plat should be explored. * A 50/50 cost share will be required for the bikeway/walkway trail along Hanson Boulevard NW. * The project shall also be required to be processed as a separate commercial site plan application(s). This will include lot sizes, setbacks, parking requirements, etc. * Additional drainage and utility easements may be necessary. The proposed route of stormwater discharge into the existing system will need to be identified. * A Tree Protection Plan shall be required and will need to be submitted. , , / , , / Page Four Sketch Plan - Hills of Bunker Lake 6th Addition Section 35 Hills, Inc. Planning and Zoning Commission Meeting December 22, 1998 It should be noted that some of the above listed items will need to be addressed as a part of the sketch plan review and some of the items will need to be addressed as a part of the preliminary plat application and review. The ARC is listing these items at this time for discussion purposes. The Planning and Zoning Commission should remember that this item has not been studied by staff in detail as most of the detail will be reviewed as a part of the preliminary plat. , I \ I '::.~ l . 'i' 'fi~ ~o4..'1......._..' I -, . '''-. .' _ ~~ '~'I' e']o " ;o~ I ,',/:.::" . '~,' i~ hT y' ~"'I:i'iM ~.~" 1"2 ~~ >0 ..... ' l '" 'r . >E"!..ERGl"EN ~~ ~~ ' '~Q ~ ' ,. , . . . 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I ~!,.?-:Q:r I N.'" ,,~~r""", 1 I, ..... :..:V.....::.. :.,~.). : ( Location Map ) --db-- CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , DATE: lanuarv 5. 1999 , ) AGENDA SECTION ORIGINATING DEPARTMENT Discussion Community Development ITEM NO. David L. Carlberg \tJ. Community Development Director Sketch Plan - Ed Fields & Sons Section 15 The City Council is asked to review and comment on the sketch plan as being proposed by Ed Fields and Sons located in Section 15. The sketch plan consists of twenty-one (21) single family rural residential lots ranging in size from 1.0 - 1.8 acres. Planning and Zoning Commission Review The Planning and Zoning Commission reviewed the sketch plan on December 22, 1998. The r '\ Commission did not support the development of lots smaller than 2.5 acres. The Commission ) also recommended the developer explore the feasibility of extending a street to the south into Outlot A. Attached is the staff report presented to the Commission for background information. Park and Recreation Commission Review The Park and Recreation Commission will be reviewing the sketch plan at their January 7, 1999 meeting and will most likely be recommending the acceptance of cash in lieu of land. \ I CITY OF ANDOVER , REQUEST FOR PLANNING COMMISSION ACTION December 22, 1998 DATE AGENDA ITEM ORIGINATING DEPARTMENT APPROVED FOR 10. Sketch Plan Planning AGENDA Ed FIelds & Sons Section 15 Bf(;.. David L. Carlberg . n",.,~l~_...,"'n~ n' .< BY: Request The Planning and Zoning Commission is requested to review the proposed sketch plan presented by Ed Fields and Sons located in Section 15. The proposed sketch plan contains 21 single family residential lots. General Comments * The proposed sketch plan is located in an R-l, Single Family Rural Zoning r \ District. The minimum lot size is 2.5 acres. The sketch plan before the I Commission proposes lots from 1 - 1.8 acres. '- ./ * The property is currently located in the Metropolitan Urban Service Area (MUSA). The property is proposed to develop with municipal sanitary sewer and water in the 2010-2015 time frame. The property owner has the ability to develop lots smaller than the minimum allowed by the R-l District when the property is located in the MUSA without municipal sanitary sewer and water as provided in Ordinance No. 10, Section 9.06a(2). The new draft of the Comprehensive Plan does remove this area from the MUSA, which would require the lots to be developed at a minimum of2.5 acres unless a planned unit development (PUD) was developed. The Commission will need to discuss this issue in greater detail. * All lots shall be required to meet the provisions of Ordinance No. 10, Section 9.06a(3) or 9.06a(2) which relates to lot size and build ability requirements. , i * The Water Resource Management Plan shall be implemented with the I development. , \ I . - J , , , .' Page Two Sketch Plan - Ed Fields & Sons Section 15 Planning and Zoning Commission Meeting December 22, 1998 * The 100 year pond elevation shall be identified on the preliminary plat. In addition drainage and utility easements are required for the 100 year flood elevations. Flood fringe and floodway boundaries shall be indicated on preliminary plat. * The developer and/or owner is responsible to obtain all necessary permits (Minnesota Department of Natural Resources, U.S. Army Corp of Engineers, Coon Creek Watershed District, Minnesota Pollution Control Agency, LGU and any other agency that may have an interest in the site). Initial contact shall be made with the City Engineering Department regarding this item. '\ ) * There are wetlands within the proposed development that must be delineated by agencies and indicated on the preliminary plat. The Local Government Unit is the Coon Creek Watershed District. The developer shall contact the CCWD to discuss the 1991 Wetland Conservation Act that is in effect. * The developer is required to meet the following City Ordinances and all other applicable ordinances. Ordinance No.8, the Zoning Ordinance Ordinance No. 10, the Platting and Subdividing Ordinance Ordinance No. 107, Flood Plain Ordinance Ordinance No. 114, Wetland Buffer Ordinance Ordinance No. 214, Diseased Shade Tree Ordinance & the Tree Preservation Policy Park and Recreation Commission Comments The Commission will be reviewing the sketch plan at their January 7, 1998 meeting. Cash in lieu of land will most likely be recommended. \ ) , \ Page Three Sketch Plan - Ed Fields & Sons Section 15 Planning and Zoning Commission Meeting December 22, 1998 Andover Review Committee Comments The Andover Review Committee (ARC) met on Tuesday, December 15, 1998 to discuss the sketch plan. Comments from the meeting are as follows: * Should a street extension to the south into Outlot A be required to plan for future resubdivision. How will areas to the west and south be developed in relation to this property. * Soil borings and septic layout should be provided to determine proper location \ of septic system. , J * The new requirements of the Standard Specifications for Rural Residential Street Construction. Concrete curb and gutter is required along with a wider street section. * Anoka County Highway Department has received the sketch plan. Comments area pending. * Variances may be required on the sketch plan. It should be noted that some of the above listed items will need to be addressed as a part of the sketch plan review and some of the items will need to be addressed as a part of the preliminary plat application and review. The ARC is listing these items at this time for discussion purposes. 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I ~. ~ ~". , ...~.. ... t. ~ . -~""S~~~f~::::.,#~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION '\ DATE: lanuary S. 1999 J AGENDA SECTION ORIGINATING DEPARTMENT Discussion Administration Richard Fursman ITEM NO. \~. Discuss Issuing of Gambling Licenses, Continued Request: Councilmember Ken Orttel would like to address gambling issues. \ . / . I CITY OF ANDOVER REQUEST FOR HOUSING AND REDEVELOPMENT AUTHORITY ACTION \ DATE: 1anuary 5. 1999 , AGENDA SECTION ORIGINATING DEPARTMENT HRA Meeting Community Development ITEM NO. David L. Carlberg Appoint HRA Officers Community Development Director \'1. The Housing and Redevelopment Authority (HRA) is asked to appoint the officers of the HRA. The officers were last appointed on January 20, 1998. The officers appointed at that time are as follows: Chairman - Jack McKelvey Vice-Chair - Mike Knight Sec.lTreas. - Bonnie Dehn I . \ / The support staff are as follows: Treasurer - Shirley Clinton Secretary - Marcie Peach The HRA may choose to reappoint those officers currently holding a position on the HRA, with Mayor McKelvey as the Chairman. The HRA will need to appoint a replacement to fill Ms. Dehn's position. , , , CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , DATE: January 5. 1999 ) AGENDA SECTION ORIGINATING DEPARTMENT Staff, Committees, Commissions Todd J. Haas..$' Engineering ITEM NO. Schedule Interviews/Park and Recreation Commission It- The City Council is requested to schedule interviews for the 2 vacancies available on the Park and Recreation Commission. It is recommended to schedule interviews on January 19. 1999 from 6:15 PM to 7:00 PM (15 minutes will be available for each applicant). 3 applications were received. Attached are the applications for your review. , J \ " I ''10 ..'Io~" __..._... _1''""'1''....... _...,., IS '-'-' I U.,,/U U.lLf" 1 1/&.&./70 IV;<t~ LJ'. ;Vt.::/Vt.::-NV;-f/:::U I ~ .-- - . . , . .r ...-... ., " CITY of ANDOV~R " , ) , , ~VtIO.Y eoMMttSIO~ ~PLICA~fON ~ ; . ; . . .I3r I"" ~ ql'"/" /~9~ I Halll.. Mlb-... : 2'?31' /~ '/#F~ 4ri /f:./u::? !to. Phena: ~1,/-7SJ-=(;1.~t(' Mork -hone :'Sl-~ 3/- ~p<, Co~1..1on praferenea: l I )( , Plannln9 , Zoning Park "R.era.ticn - !' .COftom1c D.Yalopm~e Cb.~t.r Commi..ion - ! PUblic Q.f.~y ~~ie~.. Cab1.. co_. i t K~..~~i.n Co~eil 'rr.. (:DlM\1..1on I , " ~le..., atat. your raa.on. for r.qu..~1ng eo h. O~ ~~ advi.orv ; cOMi..iQll checked abov., : ,..T4." 4 ("h"H~ ,"~""6C',.. C/,c ~ /~ ",/?-.:c ~'M"';;~/~ ~ \, u$v/(l' /,/1 f~ ta,h",v, IIrIL eq'M~,:4~ /d r~,;L/'dk~ ; . , : . , i De.crl~. 'your .d~e.tion/.~'ri.nc. which quallfi.a yo~ to ..rve Oh thla c:01llllll'.lon: I tu,~ A?""",I,,..o,c- ~h~/?~~/?et". ~'11./)-,,~ . , . L , " ; , Da'er!~. your profe..tonal, eivlc or C~lty .ctiviti.. which may k. relavant to thi. commi..ioftl ~.Mhlr~Y/#~~p,(;, ~,~ J~""-I"I+ .tf~t:,V'c. I I : ~~~ ; 'J t)at;'" I /j.2.1-PJ> . &!trnat:ur. ! I \ I - :~I--9~-en2:( ---. 2if:3;iBeJ ~9SB 9~9 lS9;OJ. ~268-SSL ; DEe-iT 98 1:3:135 FRCI1: "755-8923 IU:blc"'~ID""",JJ.I..'" . ..- , ) CITY af ANDOVER 1 ADVlaORY CCMClSS%ClK PLIc:A'l'IC4f NlUIIIl: ~..: Hc_ Pbml.e: 110 k l'bem_l 37h-.'39t?3 com=t.siDQ l'~.!e~c.: lllamUDg , Z=~ lIuk ,. l.er. l:!QQ )( KConomic ~~opalllD= 1'\.11)110 8.1:.:1' r;allIlIlitt.. SqlJUtrl&1l COl.ltlo11 Plea._ .ut. your ~.=- far nque.tinsr t cl;lllIll:l...icm checked. eov.l \ . ) ~ I~ ! Describe yens: prof...lcma1, c:lvic or ty 4u:toivicie. wAicb may be r.lev8D~ to thi. ccmmi..!QAl ~ U&tec1: 1417(9(( , \ / i Z/Z'd E6Z"ON tl8-s:>a lS3M sn Wd6Z:S 866rlrJ3Q -.. -.. ._.~ \.IUU" ~.. .J~U JEC-1S 98 18:27 FROM: 755-8923 TO:~36677 PAGE: 02 I 1 ! \ ! , ) CITV c!.f ANDOVER j i~V%SO~Y ~IsaION APPLIClT:ON , . ! :1 I . Hallie: .... AN\C:::.S V-c:bb/L..\. L\,.J~~ ~ L- McSre..: 'f 2...1~ Tc.cJ, f ~1er..eT ~ ~ - Home Pbone: I~:'- 3'-t1..\'i Wo~k ~hOll., 3"2."3 - Co,ICO i Commi..Lon ~r.fer.ac.: PlaDD~ "~eI11ft;': Parle r. Recreation ')L. , 8c:onOlUc ".velQpMnt: Chartu CClIIIl\iadon PUblic: Safety e~t~.. Cable COmm, ~~..~rLan Council ; ~.. ~..iO~ , Plea.. .t~t. yo~ ~~OQa:for requ~tiD; to ~ en the Adviaory commi..iou' checked above: . f ) 10 A(,..feJc(r t"a.h:c..pq!'-e: ,.I ~~ ~e<J~'OPM"',)"" of- 7",t..~ q- 'K~s.o.tS(.Ilho"/ PAc..,l,lre ~{ '" ?otl"'ltl~ i ; De.cribe y~ e~~~oa/experience Wh~Ch qualifi.. you to .erv. on tbi. Co..i..i~a. !. . I q '1~Pr~S' ?1tA<:../lO~~ ~~IL"" c...ct 0'" 'Y"""k---Klt<... '"D.u.fC!''S'''.a~Q\ .j(,.ID....tlc.,.. of. AbP. L",...s'S ~?LQ~~4()......J ~,,~...l,.'1 I . i O..crib. yo~ proteaaional. civic or oCmmub~~y activitiea V~lch MaY be Ll n1.evant to ~J.. C*iad..on: &"'''/(4 ~ lIt:.tlJoI ,rS7) --- it ::CAq t:..ont,."rr4'C Rt:s,J.Alj,. ~:f ~.-JiJ.o c/~..t. './'I '1v44-F r 1'A4,~. ~fl.(:", f-tf),J CoMI"f.,U,.,JY.....yRS D....., It - 't-1-1! a:- ? ~/I'f na1:ure i , , CITY OF ANDOVER / REQUEST FOR COUNCIL ACTION DATE: lanuary 5. 1 999 AGENDA SECTION ORIGINA TING DEPARTMENT FinancN~~ Staff, Committees, Commissions Jean D, McGann ITEM NO. Di cuss 1999 Budi!et/Communitv Education Budi!et II , Background: The Park and Recreation Commission has been questioning the placement of the funding for the Community Education Budget. Currently these dollars are placed within the Park Budget of the General Fund. This has been the practice since the City began funding the Community Education Budget. When \ reviewing the Park budget, it should be noted that there is a separate subtitle for the Community Education I Budget. This somewhat segregates the budget from the rest of the operating budget. A copy of the Park budget is attached for your review. The purpose of funding the Community Education Budget is to provide park and recreation activities for children through our Community Schools. The Park and Recreation Commission feels that placement of this expenditure within the Park Budget distorts the Park operating budget. There are several factors to consider when deciding if this expenditure should be removed from the Park Budget. The primary factor concerns the State departmental coding guidelines. Under these guidelines, all Park and Recreation activities are accounted for under the Park budget. The City follows these guidelines for all funds and departments within the funds. The other technical issue to consider is the cost involved in revising the financial accounting system, the annual audited fmancial statements and the budget. The financial accounting system would have to add an additional department and also provide a paper trail for this expenditure in order to do year to year analysis. The Audited Financial Statements would need to show "prior period adjustments" in 1999. This involves going back and restating all years presented within the audit and preparing a footnote disclosure as to why the adjustment was made. The 1999 Annual Budget would also have to be revised. Currently, the annual budget in prepared in an Excel spreadsheet using many arrays and direct links. For example, if a number is changed on our wage spreadsheet, all other necessary changes within the entire budget also change. A wage number is linked to the employee data, the benefits worksheets, the actual budget worksheet, the summary pages and the fmal summary page. Each individual expenditure is also linked in a manner similar to the above example. , It is the recommendation of the Finance Department that the Community Education Budget remain within > the Park operating budget. Please contact me at 767-51 10 if you should have questions, CITY OF ANDOVER 12/31/9810:55 AMWPARKS.XLS Expenditure Budget Worksheet Budget Year 1999 '\ PARKS DEPARTMENT # 45200 General Fund , ) Object Actual Actual Actual Budget Request Code 1995 1996 1997 1998 1999 Personal Services 101 Salaries $ 127,888.73 $140,864.12 $ 102,687 $ 119,591 $ 218,525 106 Commission 2,010.00 1,800.00 2,490 2,000 3,840 121 PERA 4,747.77 5,630.69 3,894 6,195 8,004 122 FICA 7,683.77 8,771.84 6,534 7,539 13,549 125 Medicare 1,800.05 2,051.43 1,527 1,763 3,169 131 Health Insurance 10,070.71 9,735.36 7,157 13,948 18,252 132 Dental Insurance - 685.37 365 871 1,016 133 Life Insurance 70.78 64.72 41 354 403 Subtotal $154,271.81 $169,603.53 $ 124,694 $ 152,261 $ 266,757 Supplies and Materials 201 General Office Supplies $ 1,288.51 $ 1,389.48 $ 1,534 $ 1,200 $ 1,200 210 Operating Supplies 7,810.07 10,190.86 10,338 12,000 12,000 211 Cleaning Supplies - 213.85 511 700 700 220 Repair/Main!. - General 5,684.15 6,593.20 10,720 10,000 10,000 225 Repair/Main!. - Landscaping 10,931.60 13,534.97 16,540 17,000 17,000 ') 240 Small Tools 1,525.23 1,493.83 1,437 1,500 1,500 , 0:::." " $ 33,416.19 42,400 . $ .. 42,400 $ 27,239.56 $ 41,080 $ ., Purchased Services 301 Professional Services $ 2,067.13 $ 1,817.30 $ 2,251 $ 3,000 $ 4,800 321 Telephone 733.88 786.77 992 1,000 1,200 322 Postage 305.15 245.10 400 600 600 330 Transportation - - 18 50 50 351 Publishing 240.00 438.38 752 300 300 360 Insurance 6,500.00 6,700.00 7,638 8.000 8,400 381 Electric 4,275.02 5,454.55 3,893 5,000 5,000 383 Natural Gas - 767.07 - - - 384 Refuse Collection 3,699.69 4,226.04 4,001 5,000 5,000 390 Taxes 252.08 - 688 700 750 .. $ 18,072.95 $ 20,435.21 $ 20,632 $ 23,650 $ 26,100 .... Other Services and Charaes 401 Repair/Main!. - Labor $ 5,781.80 $ 4,986.08 $ 7,123 $ 7,000 $ 7,000 403 Repair/Main!. - Improvements 4,274.98 5,436.23 6,893 7,000 7,000 406 Contractual Services 1,062.91 12,383.05 22,013 20,000 20,000 410 Rentals 7,011.76 7,958.37 6,762 10,000 10,000 , 412 Inspections - 913.92 - - / 413 Repair/Main!. Trails 10,000 - - - - 415 Equipment Services 21,500.00 23,000.00 34,688 34,331 38,626 416 Computer Services - - 85 150 - 433 Dues/Registrations 246.00 899.95 907 1.000 1.000 Subtotal ... $ 39,877.45 $ 55,577.60 $ 78,470 $ 79,481 $ 93,626 CITY OF ANDOVER 12/31/9810:55 AMWPARKS.XLS Expenditure Budget Worksheet Budget Year 1999 Object Actual Actual Actual Budget Request \ Code 1995 1996 1997 1998 1999 , ) PARKS - CONTINUED Capital Outlav 530 Improvements $ 30,761.76 $ 25,697.86 $ 35,582 $ 41,000 $ 60,000 570 Office Equipment 1,513.23 48,699.59 - - - 580 Equipment - - - - - Subtotal $ 32,274,99 $ 74,397.45 $ . . 35,582 $ 41,000 $ . 60,000 I Debt Service - Assessments 603 Assessment Principal $ - $ 35,898.34 $ 17,447 $ 17,855 $ 18,000 613 Assessment Interest - 7,662.64 9,117 7.471 8,000 Subtotal $ " - $ 43,560.98 $ 26,564 $ 25,326 $ 26;OO() Miscellaneous Andover Fun Fest Contribution $ - $ - $ - $ - $ 4,000 820 Community Schools Program 50,530 51,377 48,886 50,295 51,858 821 Summer School Program 7,149.50 7,150.00 7,150 7,200 7,200 . $ 57,679.50 $ 58,526.50 $ 56,036 $ 57.495 $ 63,058 \ ) I , I I <i::"< iii c. iI~ ;;;. ie! i<[[:CiCi/:$ !< 17A6 '\0', "cii.:i$im~T j Regular Park and Recreation Commission Meeting Minutes - December 17, 1998 Page .j UPDA TE FROM FINANCE/ASSESSMENTS TO PAST PARKS Chairperson Grabowski asked for a motion to recommend the City Council have the ordinance amended to have assessments for parks come from the General Fund. Jl1otion by Kieffer, Seconded by Anderson, to so move. Motion carried on a 6-Yes, I-Absent (Barringer) vote. UPDATE FROM ADMINISTRATION/COMMUNITY EDUCATION Chairperson Grabowski disagreed with the statement from the City Administrator's December 16, 1998, memo, that the school district provides coordination for much of the youth recreation in Andover. He stated the community school runs the middle school athletics and recreation but has nothing to do with the other athletic programs, the Boy Scouts, Girl Scouts, 4-H clubs, etc. They work with community education programs, not what is necessarily meeting the needs of the City. His concern is that the approximately $50,000 for community schools distorts the Park Budget when it is included there. He stated at a special meeting with the City Council, the Council asked to have that item moved from the Park Budget. He will be talking with the City Council members about this item. The other Commissioners agreed that the Park Budget is distorted when community schools is included and that the request of the City Council to take it out of the Parks Budget should be followed through. Mr. Haas stated he will talk with the City Administrator and Finance Director about this item again. UPDATE OF CDBGIPLANNING DEPARTMENT Mr. Haas stated he did not yet have the information on this item and will bring it back to the Commission at the January 7, 1999, meeting. REVIEW ISSUES LIST Hawkridge - Mr. Haas stated he talked with the Fire Chief yesterday. He will also meet with Public Works and Oak Grove representatives next week to find out if there is an interest in a well. He will bring the item back to the next meeting. Timber Rivers Park - Mr. Haas stated the developer is looking at moving the dock further north \ along with a trail that meets ADA requirements. Chairperson Grabowski stated he talked with the " developer who apologized for the problems, stating he will correct it. Also, because the soccer field I wasn't corrected last fall, it probably won't be able to be used for games next year. CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , , DATE: lanuary 5. 1999 / AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion Administration Richard Fursman ITEM NO. ~rtV GIS Contract/1998 REQUEST: The City Council is requested to make approval to renew Andover's portion of the GIS (Government Information Services) range rider contract for 1999. Andover is presently contracting its mapping and GIS services with PlanSiflht, as part of a joint agreement with the cities of Columbia Heights, and Fridley. GIS is presently being used by the City to develop maps, mailing lists, store property information and a variety of other data manipulations. The City had a halftime position at one time dedicated to GIS , systems operation. By contracting this service, the associated cost has been cut by $10,000. The , product received is lOO% improved, as is the applicable nature ofthe product to all departments. The GIS project is funded through the drainage and mapping fund collected as part of the development process. There are no general revenue funds used in this application. Andover's share of the Tri-City Project contract for 1999 will be the same as 1998, holding at $15,666. Please call if you have any questions. \ , \ CITY OF ANDOVER , REQUEST FOR COUNCIL ACTION DATE: lanuary 5. 1999 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion/Consent Finance c:5i?0\ Jean D. McGann ITEM NO. Approve Hire/Building Clerk Tech c9I, REOUEST: The Andover City Council is requested to approve the recommendation to hire Catherine Okerstrom as a Building Clerk Tech. This is a replacement position within the Building department. \ Ms. Okerstrom was previously selected as an alternate candidate during the July 1998 interviews for a , Building Clerk Tech. , I \ , CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ) DATE: January 5, 1999 -' AGENDA SECTION ORIGINA TING DEPARTMENT Non-Discussion/Consent Item Todd J. Haas, F Engineering ITEM NO. Accept Petition/Order Feasibility ReporU IA:Z-,36/Chesterton Commons North The City Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of a feasibility report for the improvement of sanitary sewer, watermain, street and storm sewer for Project 98-36, in the Chesterton Commons North area. The preliminary plat was approved for this development by the City Council on June 2, 1998. , \ , , \ CITY OF ANDOVER / COUNTY OF ANOKA STATE OF MINNESOTA RES. NO MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF SANITARY SEWER. WATERMAIN. STREET AND STORM SEWER , PROJECT NO. 98-36, IN THE CHESTERTON COMMONS NORTH AREA. WHEREAS, the City Council has received a petition, dated December 1. 1998, requesting the construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: , \ 1. The petition is hereby declared to be 100% of owners of property affected, , thereby making the petition unanimous. 2. Escrow amount for feasibility report is $1.000.00 3. The proposed improvement is hereby referred to MFRA and they are instructed to provide the City Council with a feasibility report. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 5th day of Januarv ,19 99, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor , Victoria Volk - City Clerk \ / ( q g, 30 '\ l\nqfurb , ) 1iIrurlnpmrttt Qinrpnratinn. 1Jur. 3640 - 152nd Lane N.W. . Andover, MN 55304 . 612-427-0435 RECEIVED DEe ellS";;.: December 1,1998 CITY OF ANDOYEA Mr. Scott Erickson City Engineer City of Andover 1685 Crosstown Blvd NW Andover, MN 55304 RE: Proposed Chesterton Commons, North Dear Mr. Erickson, I Ashford Development Corporation, mc, does hereby petition for improvements by the construction of water main, sanitary sewer, storm sewer and streets with concrete curb and gutter with the costs of the improvements to be assessed against the benefitting property which is described as: Chesterton Commons, North Said petition is unanimous and the public hearing may be waived. We request that a feasibility report be prepared as soon as possible. We have enclosed a check for $1000.00 for the feasibility report expenses. (The $1000.00 will be credited toward 15% improvement escrow.) Sincerely, C}-ytu~ Jerry Windschitl \ , I CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ DATE: Januarv 5. 1999 ) AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion/Consent Item Todd J. Haas,/ ITEM NO. Engineering Accept Petition/Order Feasibility Report! /).~~27/FOX Hollow The City Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of a feasibility report for the improvement of sanitary sewer, watermain, street and storm sewer for Project 98-27, in the Fox Hollow area. The feasibility report will most likely be presented to the City Council at the February 2, 1999 meeting which probably will be the same day the preliminary plat is presented to the City Council for review and approval. The Planning and Zoning Commission will most likely be reviewing the preliminary plat on January 12, 1999. I \ , J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF SANITARY SEWER, WATERMAIN, STREET AND STORM SEWER , PROJECT NO. 98-27, IN THE FOX HOLLOW AREA. WHEREAS, the City Council has received a petition, dated October 30. 1998, requesting the construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The petition is hereby declared to be 100% of owners of property affected, I thereby making the petition unanimous. 2. Escrow amount for feasibility report is $1.000.00 3. The proposed improvement is hereby referred to TKDA and they are instructed to provide the City Council with a feasibility report. MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 5th day of Januarv ,19 99, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk ') 1 Q?,,81 - ._- -"-~.'.----'I RECEIVED I I ~ I , \ OCT 3 0 1998 , ) GOR-EM, LLC. i 10732 Hanson Blvd. CITY OF ANDOVER Coon Rapids, MN 55433 October 28, 1998 Scott Erickson City of Andover 1685 Crosstown Blvd. NW Andover, MN 55304 Dear Mr. Erickson: Gor-em, LLC. does hereby petition for improvements of water main, sanitary sewer, storm sewer and street with concrete curb and gutter for Fox Hollow. The cost of the improvements to be assessed against the benefiting property, described as: Fox Hollow , (said petition is unanimous and the public hearing may be waived) / We request that a feasibility report be prepared as soon as possible. We have enclosed a check for $1000.00 for the expense of the report. The $1000.00 will be refunded upon execution of a 15% improvement escrow. Sincerely, ". /~h cfJ~ Mike Quigley ,/ Director of Development ~ 9g --- ,. '1 , , . / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , ) DATE: January 5. 1999 AGENDA SECTION ORIGINATING DEPA7NT Non-Discussion/Consent Item Todd J. Haas, Engineering ITEM NO. Order Revised Feasibility Report! 98- /Cambridge Estates (Phase I/South Area) AL . The City Council is requested to approve the resolution ordering preparation of a revised feasibility report for the improvement of sanitary sewer, watermain, street and storm sewer for Project 98-9, in the Cambridge Estates (Phase I/South Area). A feasibility report for the south area was approved by the City Council on May 19, 1998. The Engineering Department is recommending a revised feasibility report be prepared which will incorporate all the new 1999 rates for sanitary sewer and water area charges, etc. for the south area. The revised feasibility report will most likely be presented to the City Council on January 19, 1999 along with a feasibility report for the Phase II/North Area of Cambridge , Estates. I / \ , / , , j CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING PREPARATION OF A REVISED FEASIBILITY REPORT FOR THE IMPROVEMENT OF SANITARY SEWER. WATERMAIN, STREET AND STORM SEWER ,PROJECT NO. 98-9, IN THE CAMBRIDGE ESTATES (PHASE I/SOUTH AREA). WHEREAS, the City Council has received a petition, dated April 14. 1998, requesting the construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The petition is hereby declared to be 100% of owners of property affected, / thereby making the petition unanimous. 2. The proposed improvement is hereby referred to MFRA and they are instructed to provide the City Council with a revised feasibility report. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 5th day of January , 19 99, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk i > CITY OF ANDOVER REQUEST FOR COUNCIL ACTION " DATE:]anuary 5, 1999 / AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion City Clerk 0.0. ITEM NO. /i~, Approve Kennel Ucense Renewal/C. Nehrt The City Council is requested to approve the renewal of a kennel license for Cleo Nehrt, dba Hobnail Dalrnatians, at 16326 Verdin Street NW. All ordinance requirements have been met and no complaints have been received during the past year regarding this operation. , / \ I , , \ CITY OF ANDOVER ) REQUEST FOR COUNCIL ACTION DATE: lanuary 5. 1999 AGENDA SECTION ORIGINATING DEPARTMENT N on-Discussion/Consent Finance ~ Jean D, McGann ITEM NO. Approve Hire/Data Entry Clerk (Account Clerk I) mO. BACKGROUND: On Tuesday, December 28, 1998, interviews were conducted for the position of Data Entry Clerk (Account Clerk I) and a final applicant was selected. The City received 34 applications. Of the 34 applications, 6 were selected for the interview process. Brenda Fildes, a resident of Andover, was the choice of the \ selection committee. Ms. Fildes will be available for employment after giving her current employer two l / weeks notification. This position is a shared position between Public Works and the Finance Department and was approved through the 1999 Budget process. REQUEST: The Andover City Council is requested to approve the recommendation to hire Brenda Fildes as a Data Entry Clerk (Account Clerk Ijob classification), If there are questions concerning this issue or if you wish to review any of the application materials, please contact me at 767-5110. I I / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION j DATE: Januarv 5. 1999 / AGENDA SECTION ORIGINA T1NG DEPARTMENT Non-Discussion/Consent Item Todd Haas, / Engineering ITEM NO. Approve Carpeting Purchase/98-1/ Jl1 ,City Hall (Former Council Chambers) The information for this item will be presented to the Council at the meeting. At the time of writing we have received 1 quote and are waiting for the second quote to be submitted. Both quotes will be presented to the Council at the meeting. \ , / , / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: lanuary 5. 1999 / AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion Item David Almgren, Building Official ITEM NO. dO Day Temporary Mobil Home Permit REQUEST: The City Council is requested to consider granting a 90 day Temporary Mobil Home Permit to Cheryl and Jeff Johnson at 17816 Yellowpine Street NW. The request is made because their home was destroyed by a fire on December 24. Therefore, I believe it would be a reasonable request to allow them a 90 day Temporary Permit with a 90 day extension if needed. Attached are copies of the permit application and letter of request from the Johnsons. , , / " . ~ , 90 DA Y TEMPORARY MOBILE HOME PERMIT PROPERTY OWNER Chervl/Jeff Johnson ADDRESS 17816 Yellowpine Street Phone 384-6455 MOBILE HOME OWNER A-1 Mobile Home LOCATION OF MOBILE HOME 17816 Yellowpine Street DATE (MOVE IN) Januarv 6. 1999 , ) DATE (MOVE OUT) April 6. 1999. unless extention is qranted. REASON FOR MOBILE HOME Home was destroyed in fire on December 24. 1998. SIZE OF MOBILE HOME To be determined. DATES APPROVED BY CITY COUNCIL APPROVED BY CITY COUNCIL Date \ , , ( 1 , - { -, ( , . ' .;],t flfttltJ.t'-( ~ CDLutid ,j ~.... - . /)~ Obn~ ' j , . U: }toc(M ~ 1'1111, , ~,N-L ~~ , I . t fi)h,",~(r)~ Con~ .: ~ tM.. ~ ol~ 4m~ : 0.. #M- /JJ;lv.hd.M- ~ ~IU ~. ~ I ( ~d. ~ ~ ~ /)).c4 ~ k~ -( . ~'It-. ~ 'IA.I ~ ~ /j~ ---, - '.. . h tw:A. ..tk el4ttu DO ()u4. .1t~~~ .< -( "'ho~ A't:c() ~"II tAt:utI Q e;ut4-t } .~. \ <. ~ MJ ~- .iA~. ,: .)rU.L 4. 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( - i CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: Januarv 5. 1999 AGENDA SECTION ORIGINA T1NG DEPARTMENT Non-Discussion/Consent Item Scott Erickson,~l Engineering , ITEM NO. 27. Approve Carpeting Purchase/98-11 Old City Hall (Former Council Chambers) The City Council is requested to remove this item from the agenda. Upon further inspection of the existing carpeting, it appears that the carpeting will be sufficient for the future file room/storage area. " o \C\ G-~ N-A/l DATE Januarv 5. 1999 , ITEMS GIVEN TO THE CITYiCOUNCIL . Truth-in-Taxation Hearing Minutes - December 7, 1998 . Planning and Zoning Minutes - December 8, 1998 . Zoning Ordinance Review Task Force Minutes - December 8, 1998 . Park and Recreation Minutes - December 17, 1998 . Letter from Doug Brown, Andover Sno Dragons - December 11, 1998 . Letter to Doug Brown, Andover Sno Dragons - December 28, 1998 . Ed Fields & Sons, Inc. Sketch Plan . Grey Oaks Preliminary Plat . Shadowbrook Revised Preliminary Plat . Hills of Bunker Lake 6th Addition Sketch Plan . Schedule of Bills \ / . , , / PLEASE ADDRESS THESE ....ITEMsATTHls MEETING OR PUTTHEM ON THE NEXT AGENDA. .... THANKYOU, C.c. m~;",)" ~ c.''l Cav."G,'j RECEiVED ?14"'''/1''~ ~ ~'~ ~C"#f;>$16rJ riTjZ,Ir f ecc.eEAnO'V C-/f'7tHM DEe , 4 !m ~12.r>>NA;v~ A:J9. \ I CITY OF ANDOVER >>-//-7~ Andover "SNO DRAGONS" Snowmobile Club P.O. Box 671 Anoka. MN 55303-0671 Information Une: 767-2555 Dear Mayor Mckelvey, Thank you for attending the Andover Sno Dragons Snowmobile club meeting on December 8. Your comments, suggestions, and encouragement were very well received by the members in attendance that evening. It was through this discussion that the club was able to re-evaluate the issues of continuing work on establishing snowmobile trails within the city of Andover, and enforcing the local ordinances to area enthusiasts. As a direct result of this discussion, new motions were made, and the vote to discontinue these efforts was repealed. The club will once again be dedicating itself to keep snowmobiling alive in Andover. Our commitment has been revitalized due to your \ continued support, and we truly appreciate your involvement. , Sincerely, Doug Brown President ~nv" Son Drngn~ ~d'w;f !tJ f (' C'- 7~clc/ #~5' 4 O<!"'~ ~c/~ \ , ~ QOOJv~ \- ~- qq \ CITY of ANDOVER , . 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 December 28, 1998 Doug Brown, President Andover Sno Dragons Snowmobile Club PO Box 671 Anoka, MN 55303-0671 Dear Mr. Brown: I was contacted earlier this fall by Rick Ericksen, member of the snowmobile club, that the marked trail through Kelsey Round lake Park which is located on the west side of Round lake will not be requested for use as a trail again for the 1998-1999 season. Therefore, it will be necessary for your club to remove the signage immediately to eliminate any snowmobiles wanting to use the trail. , Also, the Andover Public Works Department will be placing signs around the park indicating "No Snowmobiling in the Park" and we have requested the Sheriffs Department to issue citations if snowmobiles are caught in the park. If you have any questions, feel free to contact me at 767-5127. Sincerely, ..~~ Todd ?rra~s Asst. City Engineer/Parks Coordinator TJH:rja cc: Park and Recreation Commission Mayor and City Council Frank Stone, Public Works Supt. Kevin Starr, Public Works Supervisor/Parks ,Deputy Richard Kreyer, Anoka County Sheriffs Department . , . CITY OF ANDOVER REQUEST FOR COUNCIL ACTION '\ I DATE Januarv 5. 1999 AGENDA SECTION ORIGINATING DEPARTMENT Approval of Claims Finance ~~ Jean D. McG I ITEM NO, Schedule of Bills I REOUEST: The Andover City Council is requested to approve total claims in the amount of$ 347.546.16, BACKGROUND: Claims totaling S 146.409,37 on disbursement edit list #1 dated 12-29-98 have been issued and released. , , Claims totaling $201.136.79 on disbursement edit list #2 dated 01-05-99 will be issued and released upon , Council approval. ~ ~ / Date: 01-05-99 Approved By: ) - . \ ) '; / "Ol ............... ... Ol" . . >" . . 0'" . . "''' . - . ::iOl . . 1> . ~ . . . "U . . 0 . ~ . 0 . . ,..'" . . ,.. . . ~'" . . Uo . . > . (). : , . ~o "''' . 00 . (]: "'... "'.. . U 0'" . ..,.., . . '" . "" ... ... -II ... ... ... ,.. .'" . . z c'" ...... -to........ Ol .~ 0 . . " .., ............... ... Ol . . '" . . !3 ~ ... COCOCOCOtl "'''' . . .. .., . . '" ... 0\0'10\0'\'" ~ . . '" . . . . 0 ... -II ................................ .. .'" ... . . '" '" ..; . . .... '" .. ... 0\0\0\0'1'" '" . . '" OlOl '" ... . . .... 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I ") ~- ! i I "'M "' > "' 0 " z :i!"' ... ~ ., .... " 0 ... ! 0 .." .. .. ..... i ..... .. uo I :;- '" '" 0 0 ... .. .. ., " ., i U I ... ~ I ... " ... .. ., U .. r, 15 \,,-) 0 U U .. .. " ; 15 .. m ! ... ... i .~ .. .. 0 m ... " ., '" ~ . -" z 0 '" .. 15 0 '" U M I U 0 .. 0 I 0 0 .. '" " I 15 .... "' .. 0 '" Z ~ M ... ... '" .... .. 0 '" " " '" 0 U ., '" " ., ..'" "'" ~ '" 0 .. .. "'''' ~ ... ... ~,;; .. .. 0 ...... .,... .. U ~5 .. :i!.. z'" '" z'" ., 0 ........ "''' .. "0 0 .. M " '" U..... Z "'" "' "'... > . . . CITY OF ANDOVER REQUEST fOR COUNCIL ACTION DATE: Januarv 5. 1999 AGENDA SECTION ORIGINATING DEPARTMENT Add -On planning Jeff Johnson ITEM NO. Adopt Ordinance Amendment No. 109 A - Regulating Snowmobiles ReQuest Tho City counoil is oskod to ""'Ow and approvo an "",on<lmont to Q<dinanoc No. 109 . An O..mnan" Regulating the Operation of Snowmobiles within the City of Andover. Tho Anoka Count)' Shoriff's ofiko requosred that tho o,dinan" indudod tanguago reganling enforcement. Please see attached letter from the Anoka County Sheriff's office. l j . . ; CITY OF ANDOVER , COUNTY OF ANOKA i STATE OF MINNESOTA ; Ordinance No. 109A AN ORDINANCE AMENDING ORDINANCE NO. 109 - AN ORDINANCE ADOPTING REGULATIONS FOR THE OPERATION OF ALL-TERRAIN VEHICLES AND SNOWMOBILES WITHIN THE CITY OF ANDOVER The City Council of the City of Andover hereby ordains as foHows: Section 14, ENFORCEMENT, The City's enforcement agency or the Anoka County Sheriffs Department in order to provide enforcement, shaH be exempt from the requirements ofthis ordinance. AH other sections or this ordinance shaH remain as written and adopted by the City Council. Adopted by the City Council of the City of Andover on this 5th day of January, 1999. A TIEST: CITY OF ANDOVER Victoria Vo1k, City Clerk J. E. McKelvey, Mayor 1 r SEI'fi,..BY:A.C. SHERIFF ; 1- 5-99 ; 13:02 ; PATROL DIVISION~755 8923 ;# 3/ 3 .....'I'~ _'''. "-1'''__' ._.". .-.... ....-- --. -.......... ....- ,.,.... _......-..'V ,.w._........ , .__ Newer snowmobiles with tracks equipped with metal traction bars or cleats will be . .. consi4ered :SllOwmohilcs With lraCks equipped with metal traction dBVicCl!:, and lUll subject to Ihe paved rraU and stud sticker laws, B. For the 1'98-1999 8nOWDlObil4l lOOMon, the law proMblt. the: operation of lDowmobiles with .,cl;a) traction devices unJeuc " I' metal traction d evic:e dicker*' h.. boon proper))' RmJ:~d to the mll('bine. The dIcker requirement. Metal traction device stickers we required on all snowmobileli equipped with metal traction dovices operated ANYWHERE in the state. whether on a trail or not. The metal traction device lltiCJccr must be permanently affixed to.the forward half of the Sh0Wn10bilc, directly above or below the headlight. This sticker DOES NOT allow the operator to optll1lte tm l.1 paved trail with metal traction devjc~, Sticke>B will bo 4vGilablethrollsh tbG DNR LicCtlSC Bureau, County Audiu,TIJ, tmd $(\me subagents appointed by tho Cowty AudItors. There mRY be tomewhat limited availability on w=kends and evenings. depending on bow many subagents decide to handle the Eticlcerll for thiQ on~ year. The License BUTeIW is able to !leU the stickers by mail, There is no exemDtion littlauAll'e for law enforcemetlt. de.alcrsor manufacturers, or DNR snQ)V.IDobiJes, 8l:1~Qse snowmobileR mURt dj~ll\Y a m~l tracti9D device sticker if the snowmobile tmckSIlTO eQJ1iwcd with metal trnction dl(vi~~r Snowmobllel operatecl exClUIlVely on prIVate property. Conservation Officen; will utilize dlllCrctlon when encountering individuNs operating l;nowmobiJ~ vn their privato property. SnowmobileR obllCl"Vod opol'llting on priva!c Pf'Ollcrty where there is no rClIBon to belicve they have beWl operating on Pllblio 1llt1d!:, walenl. or trailll ,bould not be cited. SnnWlnobilcB 1hat are observed ope!'rWng on public Illnd~. trails, or wllten and stopped on private land. ean 'he cited AI appmpriate. -~--_. ~'- --- . Even with .-<metal traction device nle:ktr", tile ICnowmOln)f:.~Ul cannot be operated on . paved traiL ----__._ furthe 1998-19991imLWl)'lobile sea8QD. snowmObileR witll metalrntction devices CllIUlot ~ ~ Querated on any povcd oot>lic trail unlc~s otherwise ~l1owCld ~ the loel\! ~ovC!'"'QenteJ uM ha~ 1m1lldlciipn 9VClr th9 tn!i.l~ J..veal juri5di~tions could <.kJcidc to place protective coverings (wgod chips. plywoOd, grovel, otc,) over the pavlild surfaces at designated cwa8in~ to allow UQ() of the crotMgs by snowmobiltlc with metal !Jtudll. 'In<<o showd. be lIigDll ~~Hically allowing such. Crmllling!lin other area.': is a violation. p'amalle to naved trailll hall heen ~~fioant and Summons. oot Warnin1!8.. t:l\ould bfll 11Il':11l"~ fOT these viollltiOllll. ------- ----- eiture prmrtflo'" for IU8Dd nubmOn fot operation on paved trails. For the 1998-J999 season. administrative forfeiture action eRn be imposed for a second or subst:<(uent violation of tile prohibiUon agalnJJl operating a snowmobile with a track equipped with metal Imction devices on a pavod trail. Co~rY1t1lon OftiGcra ilI~ to utilizo discretion in enftlrcmg odminlstrative forfeiture provisiolU.. For C;:]UUJlplo, If II Pase 3