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HomeMy WebLinkAboutEDA January 5, 1999 CITY of ANDOVER '. _.J 1685 CROSSTOWN BOULEVARD NW, . ANDOVER, MINNESOTA 55304. (612) 755-5100 Economic Development Authority Meeting - Tuesday, January 5, 1999 agenda Call to Order - 6:00 PM Approval cif Minutes minutes Discussion Items 1. Approve Official Depositories and Banks depositories 2. Approve Resolution Appointing Officers ofthe EDA officer 3. Bunker Lake Boulevard Reconstruction Presentation/98-17/Landscaping ord9817 4. Other Business '. , ) Adjournment ... .J CITY OF ANDOVER REQUEST FOR EDA ACTION , , j DATE:]anuary 5, 1999 AGENDA SECTION ORIGINATING DEPARTMENT Approval of Minutes City Clerk 6.0. ITEM NO. Approval of Minutes The Economic Development Authority is requested to approve the following minutes: December 15, 1998 Regular EDA Meeting (Nowak absent) \ j . / \ CITY OF ANDOVER , / REQUEST FOR COUNCIL ACTION DATE: lanuarv 5. 1999 AGENDA SECTION ORIGINATING DEPARTMENT ~0' EDA Meeting Finance Jean D. McGann ITEM NO. \ . Approve Official Depositories and Banks Request: The Economic Development Authority Board is requested to adopt the attached resolution designating the Official Depositories, supplemental depositories of investments and empowering the City Finance Director with the approval authority for the investment and collateral transactions, The Board is also requested to \ empower the City Treasurer with the authority to deposit, transfer or disburse funds as approved by the / Board, Background: The attached resolution is similar to the resolution approved by the Andover City Council each year for the safeguarding and management of City funds, The separation of the T,LF, fund transactions and any other EDA fmancial transactions from regular City business will be accomplished through the enactment of this resolution, , '. / ECONOMIC DEVELOPMENT AUTHORITY " IN AND FOR THE , ) CITY OF ANDOVER COUNTY OF ANOKA RES. NO EDA- -99 A RESOLUTION DESIGNATING DEPOSITORIES OF ECONOMIC DEVELOPMENT AUTHORITY FUNDS AND SUPPLEMENTAL DEPOSITORIES OF ECONOMIC DEVELOPMENT AUTHORITY FUNDS FOR INVESTMENT PURPOSES ONLY. WHEREAS, Minnesota Statutes, Section 118 sets forth the procedures for the deposit of public funds which include requiring the Economic Development Authority Board to annually designate the official depositories for Economic Development Authority funds and manage the collateral pledged to such funds; and WHEREAS, other [mancial institutions are, from time to time, able to pay the Economic Development Authority Board interest rates on deposits which are greater than can be obtained from the official depositories, NOW, THEREFORE, BE IT RESOLVED that NOIWest Investment Services Inc,; the Minnesota Municipal Money Market Fund; Firstar Trust Co. of Minnesota; US National Association; Juran and Moody, Division of Miller, Johnson and Kuehn, Inc,; Prudential Securities, Inc,; Dain Rausher Inc.; Piper Jaffray Inc,; Soloman Smith Barney Inc,; PaineWebber Inc,; and Investment Emporium in conjunction with Royal Alliance Associates, Inc. be designated as depositories for 1999 for investment and cash management purposes only, / BE IT STILL FURTHER RESOLVED that the Finance Director of the City of Andover is hereby authorized to place investments. transfer funds between said investment institutions, release disbursements prepared by the City Treasurer and approved by the Board and is designated to approve the release and acceptance of all collateral to be held in conjunction with funds on deposit with authorized institutions, Adopted by the Andover Economic Development Authority Board of Commissioners the 5th day of January, 1999. ATTEST: J. E. McKelvey - President , / CITY OF ANDOVER REQUEST FOR ECONOMIC DEVELOPMENT AUTHORITY ACTION , DA TE:~anuarv 5. 1999 ) AGENDA SECTION ORIGINATING DEPARTMENT Discussion Planning ITEM NO. David L. Carlberg ~ ,Approve Resolution Appointing Community Development Director . Officers for the EDA The Economic Development Authority (EDA) is requested to appoint a Treasurer and Assistant Treasurer to replace Bonnie Dehn and John Kunza on the Board of Commissioners. The EDA may also want to consider reappointing the officers of the EDA as appointments have not been made since 1997. Attached is resolution 006-97 indicating current office positions. Also attached is a resolution for EDA adoption once the positions or officers have been decided. ) / J ANDOVER ECONOMIC DEVELOPMENT AUTHORITY COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. EDA - 006-97 A RESOLUTION APPOINTING OFFICERS FOR THE ECONOMIC DEVELOPMENT AUTHORITY. BE IT RESOLVED by the Board of Commissioners (the "Commissioners") of the Andover Economic Development Authority (the "EDA"), as follows: 1. Appointment of Officers. In accordance with Minnesota Statutes, Section 469.090, the Board hereby appoints to the following offices of the EDA the following persons, respectively: President Jack McKelvey , Vice President Ken Orttel '- ) Secretary Mike Knight Treasurer Bonnie Dehn Assistant Treasurer John Kunza Adopted by the City Council of the City of Andover on this 16th day of September . 1997. CITY OF ANDOVER ArrEST Ii [. l7Lt;~ .E. McKelvey, PreSident , / ANDOVER ECONOMIC DEVELOPMENT AUTHORITY / COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. EDA - -99 A RESOLUTION APPOINTING OFFICERS FOR THE ECONOMIC DEVELOPMENT AUTHORITY. BE IT RESOLVED by the Board of Commissioners (the "Commissioners") of the Andover Economic Development Authority (the "EDA"), as follows: 1. Appointment of Officers. In accordance with Minnesota Statutes, Section 469.090, the Board hereby appoints to the following offices of the EDA the following persons, respectively: President Jack McKelvev Vice President Ken Orttel , I Secretary Mike Knight Treasurer Assistant Treasurer Adopted by the City Council of the City of Andover on this 5th day of _ January.1999. CITY OF ANDOVER ATTEST J.E. McKelvey, President Michael Knight, Secretary / CITY OF ANDOVER REQUEST FOR EDA ACTION , " , J DATE: Januarv 5. 1999 AGENDA SECTION ORIGINATING DEPARTMENT Discussion Item Todd J, Haas, /' Engineering ITEM NO. Bunker Lake Boulevard Reconstruction Presentation/ fJ ,98-17/Landscaping Craig Churchward, Senior Landscape Architect from Short Elliot Hendrickson Inc. (SEH) or a member of his staff will make a presentation on the potential options for the EDA to consider for the landscaping portion of the project for the reconstruction of Bunker Lake Boulevard. The presentation is being made to the EDA just in case there may be some interest to use Tax Increment Financing (TIF) for the landscape portion of the project. If not, the improvement for the landscaping would be carried through the City Council. City staff and Mayor McKelvey along with Councilmember o rtle I and Council member elect Jacobson attended the discussion with the County Engineer Jon Olson and Commissioner , Dennis Berg to discuss options for landscaping. Based on that discussion. it basically came , I down to that the City will be required to follow the Anoka County Highway Department policy for any plantings in the boulevard (plants, trees, shrubs, etc. will not be allowed to exceed a certain height), See attached policy from the Anoka County Highway department. The types of plantings, brick pavers for the center medians, etc. will be presented at the meeting along with estimated costs. If the EDA is interested in the landscaping project but not the funding, this item will be forwarded to the City Council for their review and approval of the feasibility report and the ordering of the plans and specifications at their January 19, 1999 City Council meeting. If you have any questions, feel free to contact either Scott Erickson or myself. Note: If the EDA and/or City Council commits to the project there will also need to be a discussion regarding other ongoing maintenance of the plantings, etc. which will be the responsibility of the City. , J 12/31/98 15:13 FAX 612 862 4201 ANOKA CO HWY DPT I4l 002 " , , \ ' J ANOKA COUNTY H1:GHWAY DEPARTMENT POLICY ON CENTER MEDIANS , Due to increasing pre55ur~ from urban cities in south Anoka County to supply plan~in9s in medians on county road~ and county state aid highways; and ~ecause the county has installed plantings in these areas in the past w~th very poor results, and Because the County does not have sufficient staff to maintain these areas to the leve~s'necessary for them to be attraotive. This policy has been developed. 1) In urban type construction The County of Anoka will provide at no cost to the city or cities involved in a project eoncrete median finished as a broomed surface ~imilar to standard walk. In rural areas either concrete medians or sod medians will be provided. i " '\ 2) Tho County of Anoka will provide apeciQl hard sur~acing as , i requested by the city or oities involved, which will bo bid as an alternate to standard concrete median. This will be done under the fol~owing conditions: a) The city must identify the alternates desired in writing to the County. b) The alternate cross section and special provision must be supplied in writing to the county by the city. ' . c) The alternate design mu~t be submitted to the County early in the design process and will not be addad to the plans late in the design process. el) The city must agree to maintain the alternate system weed free from April ~5 to November ~. e) The city shall provide proper traffio control in in accordanoe with Appendix B of the Uniform Manual .' on Traffic Control to close one lane adjacent to the work area during maintenanoe operations. f) Alt9~ates under this section sh~ll be h~rd surfaced such as: 1) brick pa.vers. 2) sta.mped colored concrete. 3) eX?osed aggregate concrete. . \ ; \ J 12/31198 15:13 FAX 612 862 4201 ANOKA CO HWY DPT III 003 } l , -2- 3) The County will include plantings in median areas wider than ~o teet under the tollowing conditions: a) The median.area pehind ~he curb shall he depre~~ed to provide for the plantinq area. This is to promote additional snow storage area and to provide additional visibility over the plantings. b) Any hara surfacing behina the curb shall add to the minimum width of medians where planting~ will be allowed. For example if there are 2 feet of hard surface behind the curb on each side, the minimum median width will be 2 teet + 2 ~eet + ~o teet or 14 feet. c) The city shall pay for the design of the plantinqs which will be accomplished by a consultant under the direction or Anoka county. The fee charged by the consultant shall be passed through to the city ~s part of the cooperative agreement. d) No plantings will be allowed which will exceed the top of curb by more than 2'6" and shall be maintained 'by the city at that height or below. The County will remove any plant or plan~s exceeding ." \ that height. I', / e) The city shall be responsible to maintain all medians in which there are plantings in a weed free condition from April 15, to Novelllber 1. of e~ch year. f) No plantings will be allowed unless the city agrees to pay for the design, installation and maintenance of an underground watering system which covers all area~ which are not hard surfaced. The water system shall be automatic and Shall water the medians two or three times per week between the hours of 1:00 A.M. and 5:00 A.M. The system shall.have an autonatic cut-out Which will not all~w watering when the air temperature is be10w 40 degrees Fahrenheit. go) The city shall provide proper traffic control in accordance with Appendix B of the Uniform Manual on Traffic Control to close one lane adjacent to the work area during mainten~nce operations. h) If the city does not comply with this policy, the County at anytime may remove all plantings and install hard surfacing in its place. . \ J I 12/31/98 15:14 FAX 612 862 4201 ANOKA CO HWY DPT I4I 004 ~ , , ; , . " , , '. , ) ANOn c;OUN'l'Y HJ:CRWAY DEPAR~' POLICY ON BERMS MAY 1, 1987 1) Berms are permitted only where a minimum of 60 feet of right of way exists as measured from the centerline of the road. 2) A maximUlll of 1/2 of the barl:ll. can e~end into the right of way. 3) A l:)e3:m can extend no more than 10 feet intQ the right; of w~y. ". 4) The maximum. slope of the berJll within the right of ~y is 3 to 1. ) \ " / 5) No trees. are permitted in the right of way. G) No special.or additional maintenance will be performed Py ,the ~ounty in regards to tlle upkeep of the berm. 7) The property owner/developer is responsib1e for construction of: the berm and a permit from this office' is'required for' that construction. .Of.. \ .J \ )